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Home My WebLink About2010-04-20 CC Packet44*gale ... .....►.... . ........ REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street April 20, 2010 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES-Possible approval of April 6, 2010 regular, recessed and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in Attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer/PWD 7. Finance Director 2. Fire Chief 4. Community Dev. Director 6. City Attorney 8. City Administrator CONSENT AGENDA (Roll Call) 1. Resolution 2010-61, directing payment of bills 2. Possible approval to purchase replacement/upgraded dive gear - Fire Department 3. Possible approval of temporary liquor license for Church of St. Michael 4. Possible approval of temporary liquor license of Stillwater Public Library Foundation PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. No public hearings UNFINISHED BUSINESS 5. Possible approval of second reading of Ordinance 1017, an ordinance creating an overall enforcement strategy for the control and elimination of problem property (Ordinance — Roll Call) (AVAILABLE TUESDAY) 6. Benchmarks NEW BUSINESS 7. Possible accepting of bids and awarding contract for 2010 Street Improvement Project (Resolution — Roll Call) 8. Possible ordering preparation of feasibility report for 2010 Supplementary Street Improvement (Resolution-Roll Call) 9. Possible approval awarding contract for plans & specifications development for Ramp Security Camera System (Resolution — Roll Call) 10. Request for Exemption from 24 Hour On-Street Parking - Washington County Housing and Redevelopment Authority 11. Possible approval of transfer of tobacco licenses from Twin Cities Stores to Lucky's Station LLC, for businesses located at 103 Main Street and 1750 Greeley Street S (Resolution — Roll Call) 12. Possible appointments to Downtown Parking, Planning, Human Rights and Parks commissions (Resolution — Roll Call) 13. Possible approval for Speed Survey request to Mn/DOT PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. The St. Croix Coalition is a community -based coalition in support of economic development activities and projects in the St. Croix Valley. Mission ® Support and promote the St. Croix River Crossing Project Provide a venue for discussion and serve as a resource for the affected communities along the St. Croix River Membership The Coalition will include supporters from the following groups in the primary areas of Wash- ington County, Minnesota, and St. Croix County, Wisconsin: • County Governments • City Governments • Unincorporated Communities • Chambers of Commerce • Businesses & Organizations • Residents Proposed Committees • Steering Committee— providing leadership and vision to the organization • Membership— soliciting and communicating with Coalition members • Highway 36 to address the specific needs of the Highway 36 portion of the project Steering Committee* Minnesota Representation Rob Gag, City of Stillwater Mary McComber, City of Oak Park Heights Gary Kreisel, Washington County Senator Kathy Saltzman Jennifer Severson, Greater Stillwater Chamber Business Representatives (2) Wisconsin Representation City of New Richmond Representative City Hudson Representative St. Croix County Representative Senator Sheila Harsdorf Russ Korpela, New Richmond Chamber Business Representatives (2) *Steering Committee members have not been confirmed Un . 7,207, i • t' ® A large majority of this time period was spent dealing with the massive credit card fraud case involving the Mad Capper. This was a department -wide effort, as there are at least 250 (and counting) reported individual cases of credit card fraud. Without going into the details of the investigation, I can relate that there are several other agencies that are either involved or will soon be involved. This is a very complex case and in all likelihood not be solved in the immediate future. • Several hours spent on Marathon preparation. The good news is that all law enforcement agencies involved in the event have been made financially whole and pre -paid for this year's event. • Staff attended meetings for the following: Special Events Task Force; Parking Commission; Traffic Safety Committee; Staff Meeting(s). • Because of high profile /significant events, several hours spent dealing with media requests and contacts. • Several hours spent dealing with legal issues regarding on -going criminal cases. • Staff went on two field trips with IT and Community Development staff to research potential camera and security issues regarding the parking ramp. • Code Enforcement is entering the time of year when the snow melts and code enforcement issues keep him busy. He will stay busy with spring code enforcement issues for the next six weeks or so. • Dept. staff also deals with other spring issues. Traffic /speeding complaints are ^ generated this time of year. Depending on the type of complaint, we place the 'speed trailer' in the area and /or assign officers to conduct a specific amount of time on dedicated speed enforcement each shift, which is electronically logged. 2011 BUDGET CALENDAR April 2010 Finance Department begins budget process by preparing projected wages and benefits and insurance costs for the upcoming fiscal budget year. April 20, 2010 The proposed budget calendar, the budget workshop meeting dates, and the date for the adoption of the proposed budget and tax levy are considered and approved by Council. May 7, 2010 (Tentative) Council to set priorities for the 2011 budget May 7, 2010 Budget worksheets are distributed to Department Heads for completion May 28, 2010 Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary budget information. June 14 through June 30, 2010 The City Administrator meets with Department Heads to review budget requests and makes recommendations regarding the budget, b b rb b bbeM- ............g..... — _... p p ...................... Iii a„ 2 1 J uly 13 2212 a uat t 2010 Dales to i e a roved a11Fe �.. Council, during a budget workshop session, meets with the City Administrator and Department Heads to review the recommended budget requests. The following is a list of Tuesdays between July 13, 2010 and August 31, 2010: July 13, 2010 4:30 — to be determined July 20, 2010 4:30 — 6:00 pm July 27, 2010 4:30 — 6:00 pm (this night replaces the regularly scheduled meeting on August 3, 2009 - National Night Out) August 17, 2010 4:30 — 6:00 pm (this night is a regularly scheduled meeting) August 24, 2010 4:30 — to be determined August 31, 2010 4:30 — to be determined August 30 — August September 3, 2010 The Finance Department makes budget revisions and prepares the final proposed budget for future Council adoption. Council adopts the proposed budget, the proposed tax levy and sets theT[Uth-O- T8x8ti0D hearing dates. (Note: Ule[H are not many date OpUODS t0 choose from as the proposed budget and the proposed levy are due to the County Auditor by September 15). September 7.2810ioa regularly scheduled meeting and September 14is an "off week" Tuesday. Prior to September 15 The proposed budget, the proposed levy and the Truth-n-Taxation hearing dates MUST BE certified tothe County Auditor nO later than September 15, 2010. November 2010 The County tosend out Truth-D-T8X8ti0D parcel specific notices (proposed bUdg8t\. Last week in November 2010 (tentative) Notice Of the Truth-D-T8X8UOD public hearing date iGpublished. Date Of publication iG dependent on the actual hearing dates. December 2010 (dates will be certified in September) Council to hold the Truth-n-Taxation public hearing and a continuation hearing (if needed) in December 201O. A presentation nf the proposed budget io made by the City Administrator December 21, 2010 (date is tentative and will be certified in September) Council to adopt the final budget and the final tax levy. PRIOR to DECEMBER 30, 2010 The adopted budget and the adopted tax levy MUST BE certified to the County Auditor and the MN Department of Revenue by December 30, 2010. DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $248,062.35 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 20th day of April, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -61 Ace Hardware Equipment Repair Supplies 403.97 Action Rental Liquid Propane 158.18 Advanced Sportswear Parka 140.00 Aerial Company Inc. Refund of Fire Inspection Fee 75.00 Aramark Uniform Services Towels, Mops & Uniforms 714.36 Aspen Mills Uniforms 109.35 Batteries Plus Battery 90.31 BCA /CJDN Conference Cjdn Connect 270.00 Berg Bag Company Sand Bags & Poly 6,162.42 Carquest Auto Parts Equipment Repair Supplies 220.22 Carte Graph Systems, Inc. Maintenance Renewal 7,784.00 Century College Firefighgter II Training 738.24 City of St. Paul Asphalt 918.61 Clark Luann Cleaning At Public Works & City Hall 1,057.50 Clasen Kary Refund Learn to Skate Program 75.00 Comcast Cable 64.12 Cub Foods Supplies 32.52 Dell Marketing L.P. Computer Supplies 284.65 Dodge of Burnsville, Inc. 3 2010 Dodge Chargers 68,871.00 Eckberg,Lammers,Briggs,Wolf Refund of Fire Inspection Fee 105.00 Fire Safety U.S.A. Equipment Repair Supplies 120.00 Gary Carlson Equipment Pumps for Flood & Discharge Pipe 5,335.21 Glewwe Doors Door Hinges 553.71 Gopher Bearing 6842 Belt 173.25 Gopher State One Call Billable Tickets 279.85 Grainger Handicap Access Switch 162.80 Grand Pizza & Catering Refund of Fire Inspection Fee 75.00 Hodges Badge Company, Inc. Ribbons for Learn to Skate 207.50 IKON Office Solutions Maintenance Agreement PW Copiers 58.56 Images of the Past Refund of Fire Inspection Fee 75.00 J.H. Larson Electric Ballast for Lily Lake 185.78 James M Honsvall LTD C.P.A. Refund of Fire Inspection Fee 112.50 Johnny's TV Repair Equipment 120.00 Kath Fuel Oil Service Fuel 1,545.41 Kirvida Fire, Inc. Repair 2002 Pierce Laddre Truck 129.85 L & D Sign Street Light Repair 2,700.00 Lehmicke Construction Inc. Snow & Ice Removal 430.00 Linner Electric Co. Reset Limiter Relay on Garage Door 94.00 LMC Insurance Trust Home Insurance Worker's Comp 2,417.55 Menards Equipment Repair Supplies 1,095.07 Midstates Equipment & Supply Packing Material Pumps 155.59 Midwest Professional Blvd Refund of Fire Inspection Fee 300.00 Miller Excavating Inc. Sand Delivery and Building of Dikes 49,154.79 MN Office Of March WAN Usage 140.83 EXHIBIT " A" TO RESOLUTION #2010 -61 Page 2 1,545.03 M J Raleigh Truck Co. Sand 316.35 Office Depot Toner 135.26 On Site Sanitation Inc. Unit Rentals 405.47 Ray Allen Manufacturing, LLC K -9 Supplies 99.85 Riedell Shoes, Inc. Skates for Resale 1,030.04 Safety Signs Traffic Control Signs for Flood 1,851.60 Schoonover Bodyworks, Inc, Refund of Fire Inspection Fee 135.00 Stillwater Family Chiropractic Refund of Fire Inspection Fee 75.00 Stillwater Motor Company Vehicle Maintenance 456.81 Stillwater Orthodontics Refund of Fire Inspection Fee 105.00 Stillwater Towing Towing 206.88 Stillwater Veterinary Clinic Refund of Fire Inspection Fee 135.00 Sun Newspapers Publications 108.75 SW /WC Service Cooperatives Retiree Health Insurance May 2010 41,440.18 Sykes Kyle A Reimburse SATA Hard Drive for Forensic 85.69 T.A. Schifsky & Sons, Inc. Asphalt 724.78 T- Mobile Cell Phone 42.12 Thole Eric Refund of Case 2010 -04 500.00 Toll Acetylene 30.60 Valley Trophy Inc. Awards 50.77 Washington Cty License Registration New Squads & Renewal Tabs 148.00 Watson Company, Inc. The Concession Supplies 311.14 West Government Services March 2010 Contract Charges for CLEAR 84.70 Yocum Oil Company Fuel 6,201.50 Zayo Enterprise Networks,LLC Telephone 519.82 LIBRARY Baker & Taylor Library Materials 1,545.03 Baker & Taylor 2 Library Materials 86.19 BBC Replacement Audio 5.00 BWI BOOK Books 25.42 Budget Lighting Light Bulbs 21.43 Desteno, Deborah Professional Services 146.29 East Suburban Resources Shredding 11.60 Henry, Marvin Janitorial Supplies 25.74 Longard, Larry Professional Services 86.05 Menards Janitorial Supplies 45.60 MN State Colleges and Univ Reference Book 9.00 Nordstrom, Gail Professional Services 930.00 Recorded Books Replacement CD's 6.95 Trent,Sara Professional Services 211.68 Washington County Library Library Materials 316.44 EXHIBIT " A" TO RESOLUTION #2010 -61 ADDENDUM Cole Papers CPMI GASB Lennar Magnuson Law Firm Now Care Medical Center Qwest Xcel Adopted by the City Council this 20th Day of April, 2010 Janitorial Supplies Stillwater Parking Ramp Subscription Renewal Grading Escrow Refunds Professional Service Flu Vaccine Telephone Electricity, Gas Page 3 396.81 2,655.19 205.00 4,500.00 9,501.83 29.00 678.16 17,526.93 TOTAL 248,062.35 The City Council of the City of Stillwater does ordain: 1. PURPOSE The purpose of this Ordinance is to protect the health, safety and welfare of the City at large and the residents of problem properties and their immediate neighbors. The regulation of problem properties is also necessary to ensure that housing is decent, safe and sanitary, and is maintained in a manner that does not measurably lessen the market value of properties nearby. Problem Properties create problems for the City and its neighborhoods which, if not corrected, will lead to neighborhood and community decline. In order to focus the limited resources of the City on Problem Properties there is hereby created a Problem Properties List. All properties listed on the Problem Properties List are subject to the requirements of this Ordinance. 2. A. VIOLATIONS as used in this ordinance means the violation of any provision of the city code, or the statutes of the State of Minnesota for which the penalty is a fine or jail or both. B. PROBLEMS as used in this ordinance means chronic traffic congestion, noisy or late night parties or gatherings that disturb the repose of neighboring property owners, excessive or unreasonable amounts of otherwise lawful parking that causes the unsafe narrowing of traffic lanes and which parking is caused by crowds associated with parties or social gatherings; abusive or threatening language or gestures by residents of the property directed at adjacent or neighboring property owners; a property that is the location of gatherings of juveniles and residents or guests have received citations for underage consumption or the owner of the property has received a citation for allowing or aiding or abetting juvenile consumption; a property that has been allowed to physically deteriorate and has not been maintained and the neglect has measurably lessened the market value of nearby property in the opinion of an appraiser hired by the City for that purpose. 3. A property must be listed if the following conditions are present: A. The Problems or Violations on the property are serious, that is, founded and substantial. B. The Problems or Violations are and have been enduring in that at least three founded and substantial problems or violations have occurred on the property within an 18 month period, or substantial problems have remained unabated 90 days after notice and an opportunity to cure has been mailed to the registered owner. C. The Problems or Violations adversely affect the neighborhood or the community as a whole. 4. The determination of placement on the List will be made by the City Administrator after consultation with the Community Development Director, the Police Chief and the City Attorney. Written notice of this decision must be mailed to the registered owner of the property within ten (10) days of a decision to list a property. The decision of the City Administrator may be appealed to the City Council as otherwise provided in the City Code. The pending appeal will stay the listing until a decision is made on the appeal by the City Council. 5. Within thirty (30) days of notice of being listed, a Problem Property License from the City must be obtained by the owner of the property, issued by the City Administrator or their designee, after receipt of an application for License on a form developed for that purpose; an inspection of the property and the establishment of conditions on the License as required for the correction of problem conditions and payment of an annual License fee as established by the City Council from time to time by resolution. The License fee must be set in an amount of the total estimated cost of enforcement for a period of one year, however, in no event may the License fee be less than $1,500 per year. 6. As long as the property is on the List, the property owner must pay the annual fee for the License explained in Paragraph 5. A property must be removed from the List following a period of 24 months without founded or substantial problems or violations occurring on the property. 7. The License must be recorded with the County Recorder and will run with and bind the land and be enforceable against subsequent owners, assignees or transferees, and the existence of the license must be disclosed by an owner to any potential purchaser of the property. 8. Any unpaid License fee, or other City costs of enforcement and monitoring of the property or the License that are incurred by the City in excess of the amount of the License fee actually paid, may be certified by the City to Washington County as a service charge for collection with the real estate taxes. Notice of the proposed certification with notice of the right to be heard must be mailed to the record owner of the property ten (10) days before the City Council takes action to certify the charges. 9. Violations. The operation of a property listed on the List without a license, or the use of a property on the List in violation of a condition of a License by the owner or occupant, is a misdemeanor. 10. SAVING In all other ways the Code will remain in full force and effect. 11. EFFECTIVE DATE This Ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 12 April 2010 Dear Stillwater City Council, We would like to voice our enthusiastic support for the new measure being considered to levy a fine against property owners whose properties are the source of habitual violations of city code. We have a habitual violator on our street and over the past year, we have called police several times to report noise violations. Young adults, including some not of legal drinking age, drink in the front yard nearly every night during the summer. They have a public address (PA) quality sound system in their backyard (either the garage or the shed), and the bass reverberates through our house, three houses away, when they throw a party. There have been nights when my stepdaughter has woken up to the sound of a young woman shrieking profanities in the street as the guests depart. We ourselves have woken to the sound of squealing tires as the party-goers depart the neighborhood at the end of a long evening of drinking, even after our calls to the police forced them to turn down their PA system. Other neighbors have complained that they cannot let their children sleep with the windows open during the summer, both because of the noise and because of the language used. We strongly feel that levying hefty fines against the property owners would serve as a useful tool, allowing the city to enforce the existing codes and laws in a way that brings real punishment to those responsible. We would be happy to address any questions you might have regarding these incidents or the property in question. Sincerel Angela Gyurko Swartz James "Chris" Swartz 308 Hickory Street West Stillwater, Minnesota 651-342-1765 To: Mayor & City Council From: Diane Ward Date: 4/19/2010 Re: Planning Commission Appointment The interview committee has recommended that the two new applicants - Eric Hansen and Aron Buchanan be appointed to the Planning Commission with terms ending May 1, 2013. Suzanne Block and Daniel Kalmon did not wish to be reappointed. The commission is still one member short to replace the voting position of the Council representative, therefore staff will readvertise for one vacancy. To: Mayor & City Council From: Diane Ward, City Clerk Date: 4/19/2010 Re: Park & Recreation Commission Appointment An interview was held with the applicant for the Park & Recreation Commission. At this time Ward representation is as follows: Ward 2 — 3 members; Ward 4 — 2 members; and Ward 3 — 2 members. The interview committee would like to re- advertise the vacancy with the emphasis looking for Ward 1 applicants to have equal representation in every Ward hva Ler 7NF ftIRiNPIRtE pF IIIRN fdp, AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street April 20, 2010 REGULAR MEETING 7:00 P.M. AGENDA 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible approval of April 6, 2010 regular, recessed and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD 7. Finance Director 2. Fire Chief 4. Community Dev. Director 6. City Attorney 8. City Administrator CONSENT AGENDA (Roll Call) 1. Resolution 2010 -61, directing payment of bills 2. Possible approval to purchase replacement /upgraded dive gear - Fire Department 3. Possible approval of temporary liquor license for Church of St. Michael 4. Possible approval of temporary liquor license of Stillwater Public Library Foundation PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. No public hearings UNFINISHED BUSINESS 5. Possible approval of second reading of Ordinance 1017, an ordinance creating an overall enforcement strategy for the control and elimination of problem property (Ordinance — Roll Call) (AVAILABLE TUESDAY) 6. Benchmarks NEW BUSINESS 7. Possible accepting of bids and awarding contract for 2010 Street Improvement Project (Resolution — Roll Call) 8. Possible ordering preparation of feasibility report for 2010 Supplementary Street Improvement (Resolution -Roll Call) 9. Possible approval awarding contract for Ramp Security Camera System (Resolution — Roll Call) 10. Request for Exemption from 24 Hour On- Street Parking - Washington County Housing and Redevelopment Authority 11. Possible approval of transfer of tobacco licenses from Twin Cities Stores to Lucky's Station LLC, for businesses located at 103 Main Street and 1750 Greeley Street S (Resolution — Roll Call) 12. Possible appointments to Downtown Parking, Planning, Human Rights and Parks commissions (Resolution — Roll Call) 13. Possible approval for Speed Survey request to Mn /DOT PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ate 79111179►19C1 Of CITY COUNCIL MEETING April 6, 2010 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad City Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward APPROVAL OF MINUTES 4:30 P.M. Motion by Councilmember Polehna, seconded by Councilmember Roush to approve the March 2, 2010, regular and recessed minutes. All in favor. OTHER BUSINESS Joint Partnership Discussion with Washington County Sheriffs Dept. Sgt. Cusick and Sheriff Hutton of the Washington County Sheriffs Department talked about an air boat project and the possibility of a cooperative agreement to house one of the craft at the Stillwater Fire Department. Sheriff Hutton said the details of the agreement, such as risk management, would be worked out moving forward, and said he thought this would be a great opportunity for the fire service /rescue and the Sheriffs Office. Motion by Mayor Harycki, seconded by Councilmember Cook, to support the joint partnership with the Sheriffs Department for the housing of the air boat. All in favor. Discussion about Friday & Saturday Night Venues of Lumberjack Days. Dave Eckberg requested that the Council approve waiving the park pass fee on Friday night of this year's Lumberjack Days celebration, noting the economy is still less than robust. He indicated that the Suburbs would be the featured band on Friday, and that organizers would be willing to forgo the $6.50 it would receive from the usual $10 admission pass. Mr. Eckberg asked that the City approve forgoing its share, $3.50, so admission would be free on Friday only. Mayor Harycki said he would support the proposal, noting that the revenue might be made up as Chicago will likely be a big draw for the Saturday night concert. City Council Meeting April 6, 2010 Councilmember Gag asked City Administrator Hansen if he would be comfortable with the proposal. Mr. Hansen stated that he and Mr. Eckberg have discussed the proposal, and he is in agreement that the revenue from Chicago will be a very good draw, and providing the free admission on Friday is something good to give back to the citizens. On a question by Mayor Harycki, City Attorney Magnuson said the change, if approved by the Council, could simply be a one sentence addendum to the contract with the Lumberjack Days organizers. Motion by Councilmember Gag, seconded by Councilmember Polehna, to approve waiving the Friday night park pass for Lumberjack Days for one year only. All in favor. Directional Signs for Downtown Parking Lots. City Planner Pogge reviewed a new way- finding signage program for downtown parking lots. He reported that the plan was developed in response to the new parking ramp and addresses all of the downtown parking lots. He indicated that new signs for the parking lots were installed about five years ago, but the way - finding signage has not been updated for about 10 years, and that cost for the 14 signs is about $52 each; signs would be made by the Public Works Department. Mr. Pogge pointed out that the Downtown Parking Commission has reviewed and approved of the plan. Councilmember Polehna asked if other quotes had been received to make the signs; he also asked whether the funds would come from the Parking Commission fund. Mr. Pogge said other quotes could be solicited if the Council desires and stated funding will be from the Parking Commission budget. On a question by Councilmember Cook, Mr. Pogge said there will be signs at Main and Commercial Streets, directing traffic to the new parking ramp. Motion by Councilmember Polehna, seconded Councilmember Roush to approve the plan as presented, with staff to determine the best way to procure the signs. All in favor. Councilmember Roush said he has heard a number of citizens expressing concern about the lack of parking for boat trailers in the downtown area. Police Chief Gannaway said there is no trailer parking downtown as there is no room; he noted that trailers take up two parking spots. Chief Gannaway said the closest available trailer parking are at the marinas north of town. Chief Gannaway said parking for the boat trailers becomes problematic and that no other river towns allow parking of boat trailers in their dedicated downtown district. Discussion of Possible Solar Panel Ordinance. City Planner Pogge reviewed information regarding how other communities regulate of use solar panels. He reported that there are basically three approaches: have no standards /regulations; require attached panels to follow setbacks and maximum height of the principal structure; and typically require free - standing solar panels to follow the regulations applicable to accessory Page 2 of 15 City Council Meeting structures, with perhaps some additional regulations regarding height and screening. Mr. Pogge noted a copy of the City of Woodbury's new ordinance was included in the packet. Woodbury's is one of the most comprehensive ordinances that he has looked at. Mr. Pogge asked for direction on how to proceed. He noted that currently there are both attached and free-standing solar panels in use in the City. Mayor Harycki said in previous discussions, the intent has been that the City does not want to adopt regulations to prohibit the use of solar appliances, but to encourage the use in a manner that fits in with the historical view of Stillwater. Mayor Harycki asked whether any other communities have used the design approach in regulating solar panels. Planner Pogge said that to his knowledge, no community has used that approach. Mayor Harycki suggested starting with Woodbury's ordinance and having the Heritage Preservation and Planning Commissions look at the issue in the next several months. Community Development Director Turnblad suggested that at the same time staff could look at the various technologies available. Councilmember Polehna agreed with referring the issue to the Heritage Preservation and Planning Commissions for their input and recommendations; he suggested that staff contact Todd Fink, a professor at Century College, who is very knowledgeable of the various technologies. It was agreed to refer the issue to the Heritage Preservation and Planning Commissions for their consideration over the next several months. STAFF REPORTS Fire Chief Glaser thanked the Council for its support on the joint partnership with Washington County for the housing of the air boat, saying he thought this was an outstanding opportunity and resource for the City and citizens. He referred to his written report and noted a significant increase in the number of calls in the first quarter of this year. He noted that burning restrictions are still in effect. He also noted that several vehicles are out of service for repairs. City Clerk Ward said that staff is working on the newsletter and hoping it will be printed and distributed by the end of the month. She informed the Council and audience that since the weather has turned nicer, the City has had 46 peddlers from 11 companies apply for licenses; and that the peddlers are provided with a business-card size ID, and instructed that they must show the ID to anyone who requests such verification along with a photo ID. Community Development Director Turnblad referred to his memo regarding the status of the special events task force, noting that the group has completed five of the seven tasks assigned to it by the Council. The two remaining tasks are fees and deciding on what City services should be reimbursed by the various events utilizing police, fire, and public works services. Mr. Turnblad stated that once the group completes the seven tasks, it will make its recommendations at an open house when comments will be received; written comments also will be received, and that the recommendations likely will be submitted by the end of the summer. 0 �� City Council Meeting April 6, 2010 Mayor Harycki said he would like event organizers to be invited to a discussion to obtain feedback before the group is ready to make its final recommendations, or report. Councilmember Gag noted that the task force is looking at every angle and there will be public hearing on the recommendations at the Council level; he also noted that there are a number of interests represented in the task force membership. Councilmember Cook concurred with Councilmember Gag, noting that the task force is a very balanced committee; she also stated she thought the open house is an opportunity for the community in general and organizers to provide feedback prior to bringing the recommendations to the Council. Councilmember Polehna talked about the lack of a public boat launch in the area. He talked of the former launch site near the NSP plant on property owned partially by the City of Stillwater, City of Oak Park Heights, and NSP. He stated that he would like to see some kind of arrangement that would provide a public launch. City Attorney Magnuson noted that there is $1.3 million available for the DNR to purchase a replacement launch area and boat parking area because of the loss of the former site in Oak Park Heights. Mr. Magnuson said the DNR is anxious to spend the money and the money is available. Mr. Magnuson noted that several years ago, the parties attempted to negotiate for a parcel owned by Mrs. Aiple north of the marinas, but was unsuccessful. Mr. Magnuson noted that the property the City owned at the former boat launch was conveyed to MnDOT. Mr. Tumblad said staff could look into the matter again; and that the primary issue is finding a site — the funding is available. Mayor Harycki suggested the Cayuga site as a potential site. Councilmember Polehna said he would volunteer his time and efforts in pursuing a site. Public Works Director Sanders informed the Council that MnDOT is planning a mill and overlay project on Highway 96 from Stillwater to White Bear Lake. The downtown mill and overlay project will likely begin later this month and that an open house will take place Monday, April 12, 9-11 a.m. for downtown business owners. Mr. Sanders provided information regarding money set aside for Lowell Park improvements, as requested at the last meeting. He indicated that there is $520,000 set aside for park improvement, with $375,000 set aside for a pedestrian plaza, as an extension of Commercial Street to the riverfront. Mr. Sanders informed the Council that several contractors have been working on the Cayuga trying to get the boat ashore, as well as removing fuel from the craft. He reported that the contractor has provided a quote for a hazardous materials survey of what would have to be removed prior to demolition of the boat. He asked the Council to authorize an expenditure of $3,200 for the hazardous materials survey, which will have to be completed before any demolition can take place. Mayor Harycki asked if there are any grants that might be available to help offset the costs; Mr. Sanders said he could check into that. City Council Meeting April 6, 2010 Councilmember Polehna noted that the survey is a requirement and has to be done. Councilmember Gag said he thought it would be good to have some idea of the total risk. Councilmember Roush asked whether any of the costs might be recouped in the salvage value of the materials. City Administrator Hansen said he has asked the contractor to provide alternatives for scrapping the boat, but said he would like to proceed with the survey at this time. Motion by Councilmember Roush, seconded by Councilmember Polehna, to approve the expenditure for the hazardous materials survey. All in favor. Mr. Sanders extended his appreciation to all the volunteers for their support of the flood protection efforts. Mayor Harycki acknowledged the efforts of staff and volunteers. Councilmember Roush reported that he had obtained information about the cost of buying used Jersey barriers; and that the cost of 2,000 linear feet of the barriers would be about $25,000, plus shipping. Mr. Sanders said the cost of renting the barriers this year was about $12,000- $14,000. Councilmember Polehna suggested applying for Legacy money for the levee. Finance Director Harrison informed the Council that the City has received its 20th consecutive Certificate of Achievement for Excellence in Financial Reporting for the 2008 financial report. The Council congratulated Ms. Harrison and her department for their efforts. She reported that the audit field work for the 2009 financial activity has been completed; and she expected the complete financial report to be presented to Council in mid -June. City Administrator Hansen noted that the Council would be adjourning to executive session to discuss some union contracts at the end of the regular meeting. The meeting was recessed at 5:50 p.m. RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad City Finance Director Harrison Fire Chief Glaser 7:00 P.M. Page 5 of 15 City Council Meeting April 6, 2010 Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Cook, seconded by Councilmember Polehna, to approve the March 16, 2010, regular meeting minutes. All in favor. Clerk Ward read the schedule and location of the Open Book meetings for owners of property who wish to discuss the assessed valuation of their property. She noted property owners can attend any of the meetings. Mayor Harycki thanked the Public Works staff, staff from other departments, as well as community volunteers and downtown business owners, for all their efforts in the flood preparation. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Stillwater Girls Nordic Ski Team Day Mayor Harycki read a proclamation designating April 6, 2010, as Stillwater Girls Nordic Ski Team Day in the City of Stillwater, in recognition of the team's state championship and many other honors. Torry Kraftson spoke of the girls team accomplishments and expressed his appreciation to the City for allowing him the flexibility to serve as coach as well as the City's support and efforts at maintaining the Brown's Creek ski trails. OPEN FORUM Mike Robinson, 801 W. Pine, expressed concern of the Council's decision on Outdoor Wood Burners. CONSENT AGENDA 1. Resolution 2010-55, directing payment of bills 2. Resolution 2010-56, resolution declaring a State of Emergency 3. Resolution 2010-57, approval of 2010 Stillwater Farmers Market contract 4. Possible approval of annual Gopher to Badger Marathon — Final Stretch — Special Event 5. Possible approval of annual Hope House special event 6. Resolution 2010-58, accepting the grant acceptance from the Minnesota Historical Society Motion by Councilmember Polehna, seconded by Councilmember Roush, to approve the Consent Agenda. Ayes: Councilmember Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None iz-num City Council Meeting PUBLIC HEARINGS 0 on z F. owl This is the date and time for a public hearinq to consider an amendment to the City's swimming pool ordinance. The amendment being considered would .require all swimminq pools to have safety fences surrounding them, or surrounding the yard they are located within. Currently certain pool covers are allowed to serve as a pool's safety barrier. If adopted, the amendment would no longer allow pool covers to serve as a pool's safety barrier. Published in the Stillwater Gazette on March 25, 2010. Community Development Director Turnblad noted that this hearing is to consider a possible amendment to the ordinance to require fencing of swimming pools; and that language for a possible amendment would be developed after receiving public comments. He provided a brief background of the previous actions related to the issue of fencing versus safety pool covers. He stated that 14 pool permits have been issued since the Council's most recent action in 2005, allowing the use of safety covers rather than requiring fencing. He enumerated some of the safety concerns which prompted consideration of this change. He noted that two e -mails had been received, both suggesting that the automatic pool covers provide a better safety protection than a 4' fence. Mayor Harycki opened the public hearing. Jason Roettger, owner of Pool and Spa Professionals, said that he deals with pool covers on a daily basis and has seen some of the projects done with the covers and no fence. He stated that he believes maintenance issues and quality control as far as product manufacturing, along with other issues such as owner responsibility, are concerns and that he was a huge proponent of fencing of pools in conjunction with the covers. Ann Sundberg -Cies, 170 Interlachen Way Court, spoke in support of changing the pool ordinance language back to the original. She indicated that the way the ordinance language was changed in 2005 appears to be irregular, noting the time lag between the first and second readings of the ordinance amendment. She expressed concern about the vagueness of the current language regarding the type, style, and performance of pool covers or barrier; she also noted there is no provision that requires a cover to be in place when a person is not present. She stated she has found no research to support the position that a pool cover is superior to a fence. She also raised an issue related to homeowner insurance. She suggested that pools are a temptation for children and noted that drowning is one of the top causes of death of among children. She urged the City to repeal the current pool ordinance. Mayor Harycki noted the Council has taken steps to correct the procedure that resulted in the time lag, and different councils' approval of the current ordinance. Marie Lennartson, 2201 Bayberry Avenue, reported that she previously lived in a home with a pool with an 8' fence, and on numerous occasions kids climbed the fence and entered their yard. When she and her husband installed their current pool in 2005, they did research regarding safety of pool covers versus fencing and invested $8,000 in a pool cover. She stated that they are very diligent about closing their pool cover; and that they found no information where a child has drowned in pools with safety covers. She added that if the Council does pass the Page 7 of 15 City Council Meeting April 6, 2010 requirement for fencing, she would urge that they be grandfathered-in; that they believe they did the proper research; and believe that their pool cover is a better solution than a fence. Desmond Kilcoyne, 1213 Third Avenue South, spoke of the ASTM International standards and options for barrier protections for pools. He reported that without a cover meeting ASTM standards, there would have to be multiple barriers for protection of a pool. He noted that most drowning incidents occur in a person's own pool or a friend's pool while inside of a fence, however, very few drownings have occurred in pools with automatic pool covers. He asked the Council to investigate the ASTM standards, and the US Consumer Health Department survey which recommends that several options be provided to guarantee safety. He stated that utilizing a fence as the only barrier would provide a false sense of protection; and that he would recommend allowing the option of having a fence or an automatic ASTM-certified pool cover. He also noted there is an option for portable fencing. Councilmember Roush asked Mr. Roettger what happens when the automatic pool cover rope breaks, for example. Mr. Roettger stated the pool cover could stay open for two or three days should a service company not have the proper rope to repair the pool cover. Mr. Roettger said the biggest issue on serviceability of the covers is when the fabric starts to deteriorate, and said that a pool could be open for a number of days while the cover is being re-stitched. Councilmember Roush pointed out a pool cover only works when it is closed and in good shape, just as a fence and a gate only work if the gate is closed. Mr. Roettger agreed that an automatic pool cover is the best option, but said the technology hasn't been around long enough, and some manufacturers do not utilize the best technology. Councilmember Cook suggested perhaps the ordinance should address the standards for pool covers. Councilmember Polehna wondered whether there are ordinances that require temporary fencing while a cover is being repaired. Mrs. Lennartson said if her cover had to be removed to be repaired, she would drain her pool and suggested that is an option. Kevin Balfanz, 313 West Sycamore Street, said he was speaking as a certified safety professional, not as a pool owner, or in any way related to the industry. He indicated that he was surprised the ordinance had been changed from requiring fencing. He spoke of the issue of "attractive nuisance" and noted that the number one example of an attractive nuisance is a swimming pool. He reported that there are very specific standards for fences in State Statutes and Washington County ordinances for all public swimming pools. Requiring pools to have a non-climbable fence with a self-closing, latching gate is a generally recognized standard to protect public health, according to Mr. Balfanz. He noted that pool covers are a generally recognized as a secondary layer of protection used to help prevent drowning of people within the fenced area; and that both fences and pool covers would need to be properly designed, installed, and maintained. He suggested that fences still have a huge advantage for safety City Council Meeting 01* r ffl considering that pool covers require manual activation, whereas a fence requires no human involvement. He provided some written resources from organizations that recommend the installation of fences around residential swimming pools, including the US Consumer Product Safety Commission, Centers for Disease Control Prevention, American Red Cross, National Safety Council, National Drowning Prevention Alliance, Drowning Prevention Foundation, International Aquatic Foundation, and Association of Pool and Spa Professionals. He pointed out that some of the organizations make mention of pool covers, but as secondary layers of protection. He noted that there are more municipalities that require fencing than those that allow pool covers, and he suggested the ordinances of Burnsville and Coon Rapids as good examples. He stated that he would favor a new pool fence ordinance or at a minimum going back to the pre- 2005 ordinance. On a question by Mayor Harycki, Mr. Turnblad said staff has reviewed a number of ordinances from other communities, and that he could bring back examples of other ordinances, which may give the Council a sense of what the options are. Due to the conflicting statements in the public hearing, Councilmember Cook said she would be more interested in obtaining the best information from a safety standpoint. Mr. Roettger clarified that he would favor a fence, pointing out that no one has to be present to close a fence, while a cover has to be manually closed. Mayor Harycki asked Mr. Balfanz about the insurance industry's position regarding pools without fencing; Mr. Balfanz replied that most insurance carriers require a fence as the standard default and would likely encourage a secondary layer of protection. However, in his opinion, using underwriting guidelines as a basis to police or set standards is not very effective. Councilmember Roush said he had contacted several insurance agents regarding this issue, and they indicated that if they were to find out that a homeowner had a pool without a fence, the policy would be null and void. Mrs. Lennartson said their insurance carrier is fine with the pool cover, and she asked whether the City would be inspecting all the fences. On a question by Councilmember Polehna, Mr. Roettger said the City issues the permit and inspects the pool/fences. Councilmember Gag said he thought that from a safety standpoint, it appears there should be fences for pools, and moved to amend the zoning code to go back to pre-2005. Councilmember Roush said he would like to readdress the language of the previous ordinance before proceeding. Councilmember Roush seconded the motion for purposes of discussion. Mayor Harycki noted there is no draft of a proposed ordinance at this time and suggested directing staff to prepare proposed language for a first reading. Mr. Turnblad suggested that if there are specific changes in wording or definitions that Council would like included in the draft, those requests should be forward to him. Page 9 of 15 City Council Meeting April 6, 2010 Councilmember Roush suggested consideration might be given to topographical features, such as the bluff, where there is no public access to a pool. Councilmember Gag amended his motion to direct staff to prepare further draft language for the next meeting. Councilmember Roush amended the second. Councilmembers Cook and Polehna wondered whether the proposed ordinance would be to require fences only and no covers; Councilmembers Gag and Roush said that would be their intention. Councilmember Polehna said he would like to seek additional professional opinion. City Administrator Hansen urged the Council to give careful consideration before taking action and said staff could come back within several weeks with additional information. City Attorney Magnuson pointed out that if this is to be an amendment to the zoning ordinance, recognition must be given to non-conforming rights. Councilmember Gag rescinded his motion, as did Councilmember Roush the second. Councilmember Roush volunteered to work with staff in wordsmithing a draft ordinance. Mayor Harycki wondered about pool permits that might be applied for before a new ordinance is enacted, whether there should be a moratorium or whether applicants should be advised that fences might be required. Mr. Turnblad said staff could advise any applicants that fencing is an issue. Ayes: Councilmember Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None UNFINISHED BUSINESS Discussion on problem properties City Attorney Magnuson reviewed the prior discussion of this issue and the research into the possibility of requiring the licensing and inspection of all rental properties. Since that would require the hiring of additional staff, Council gave direction to develop a policy/program that could be administered with existing staff. He indicated that the strategy then became to not include all rental properties in a program, but rather to concentrate efforts on particular properties that have become a problem for neighborhoods. He pointed out that existing state law dealing with nuisance houses, and state and local nuisance laws usually deal with houses that have gambling, drugs, prostitution, and other high crime area issues; they don't address properties that are just a bother to adjacent property owners or homes that have deteriorated so as to affect the market value of adjacent properties. He noted that the proposed ordinance attempts to define violations that occur on property, that are defined by ordinance or state law, as well as problems that arise because of traffic congestion, noisy or late night parties, gatherings that disturb adjoining property owners, unreasonable or excessive amounts of parking associated with parties, social gatherings, abusive or threatening language, or gestures by residents directed at adjacent neighbors. Page 10 of 15 City Council Meeting 0102�ffl He reported that the proposed strategy is that when those types of problems have occurred at least three times in an 18-month period, then that property will be placed on a problem properties list, with that decision to be made by the City Administrator in consultation with staff (community development director, chief of police and city attorney). That decision could be appealed to the City Council within 10 days. Once a property is on the problem property list, it will be the obligation of the owner to apply for a problem property license, a license that will require a deposit of an annual license fee equal to the amount of estimated City cost in dealing with the property for a year. Mr. Magnuson said there will also be an abatement program addressed by the license. The ordinance also provides that any unpaid license fees or costs can be assessed against the property in question. On a question by Mayor Harycki, Mr. Magnuson said the ordinance provides mechanisms that will ensure that violations are substantial and founded before a property is placed on the problem property list. There was discussion of the process of documenting violations and what happens when a property changes hands. Councilmember Roush said he was pleased with the proposed language and said both he and Councilmember Cook had worked with staff in developing the proposed ordinance. Motion by Councilmember Roush, seconded by Councilmember Cook to approve the first reading as presented for purposes of discussion. Councilmember Cook suggested it would be good to include some of the language of Apple Valley's ordinance that talks about protecting the health, safety and welfare of the community at large and providing a decent, safe and sanitary city, as well as language that addresses maintenance of property so it doesn't become a nuisance that fosters blight and deterioration. Councilmember Cook pointed out the intent of the ordinance is to deal with situations that pose the biggest threat to the community's standard of living. City Administrator Hansen said that including language such as the Apple Valley ordinance would result in a program the City doesn't have the manpower to enforce. Councilmember Cook said that language is to define the purpose of the ordinance only. City Attorney Magnuson said he could add more language to the purpose section of the ordinance if the Council so desires. Councilmember Polehna said he still believes the City needs to address cleaning up of yards. Councilmember Cook wondered whether the cost of the license fee should be stated in the ordinance; Mr. Magnuson said that would be set by resolution of the Council after staff provides an estimate of the cost for a particular property. Mayor Harycki invited comments from the public. Page 11 of 15 City Council Meeting April 6, 2010 Pat Wolf, 509 S. Third St., said that her neighborhood has been dealing with a problem property for several years and that she supports the language in the proposed ordinance. Julie Pawluk, 519 S. Third St., also spoke in favor of the ordinance, saying if anything, she would like the language stronger. Both described ongoing problems with the property and both expressed concern about the physical condition of the property. Ms. Pawluk asked the Council to also look at an ordinance that describes the physical condition of properties. A friend of both residents provided some ICRs (initial Complaint Reports) issued for the property in question, saying the reports read like a "horror story." Linda Saveland, 106 Sherburne St. N., spoke of similar experiences with the property next to her. Ms. Saveland said she would like the ordinance to include some consequences, other than implied consequences; she suggested the ordinance include a minimum fee as well as address how many residents are allowed and how many vehicles are permitted, etc. Councilmember Polehna asked what would happen if a property owner doesn't comply with the licensing fee; City Attorney Magnuson stated that would be a misdemeanor. Councilmember Polehna wondered whether a stronger penalty could be imposed. Mr. Magnuson said that for the second reading of the ordinance, additional language could be added to the purpose section; other possible changes for the second reading Mr. Magnuson enumerated included: adding deterioration of maintenance as a problem, adding language related to occupancy numbers and minimum parking spaces, as well as setting a minimum fee and/or fine schedule. There was discussion about perhaps having a new first reading, with the decision made that the discussed changes could be made for the second reading. Ayes: Councilmember Gag, Cook, Roush, Polehna and Mayor Harycki Nays: None Discussion on CGI Contract renewal City Administrator Hansen informed the Council there is a clip of the Mayor talking about the Stillwater community on the City's website. The contract for that clip expires in July, and if the Council wishes to remove the clip, 60-days notice must be provided. Mayor Harycki noted there is no cost involved. Councilmember Gag said the only feedback he has heard is that the Chamber felt there should be some synergy with its website. Motion by Councilmember Gag, seconded by Mayor Harycki, to approve the auto renewal of the contract for the video clip. All in favor, with Councilmember Polehna not present for the vote. Page 12 of 15 City Council Meeting April 6, 2010 Discussion on the dome turf — Recreation Center Recreation Center Manager Doug Brady informed the Council there is an opportunity to replace the turf at the field house, with the assistance of the St. Croix Soccer Club. He noted the current turf is the older technology and out-of- date. He indicated that the Soccer Club has pledged $160,000 over the next 10 years for the replacement. City Administrator Hansen said that the City had been putting aside $60,000 a year for the turf replacement and does have $240,000 already set aside; he noted that the new turf cost is estimated at $400,000, so the $160,000 commitment from the Soccer Club brings the funding to the $400,000 level. Mr. Hansen also indicated that the Soccer Club has been a very reliable partner having made a similar commitment when the facility was constructed, a commitment the Club fulfilled. Mr. Hansen said City Attorney Magnuson has put together a similar contract with the Soccer Club for the turf replacement. Mr. Brady noted this type of turf usually only lasts about 10 years and there are getting to be dead spots in the field; and that some groups have not returned because of the style of turf in the field house. Mr. Brady said the turf needs to be upgraded for the field house to remain competitive in rentals. Councilmember Polehna expressed a concern about the use of silica sand beneath the new turf due to potential health problems. Mr. Brady said some of the sand is used in all of the new fields, with rubber used on top of the sand. Councilmember Polehna asked whether the Soccer Club would be given exclusive rights and whether rental time would still be available to other groups. Mr. Brady said he has had discussions with the Soccer Club to work out a balance with other groups, but said in making the financial commitment; he felt the Soccer Club should have some priority over other groups that have not participated financially in the facility. Councilmember Polehna said he wanted to make sure that there is still time for other groups' participation; Mr. Brady said the Soccer Club is well aware of that concern. Motion by Councilmember Roush, seconded by Councilmember Polehna, to adopt Resolution 2010-59, approving agreement with the St. Croix Valley Soccer Club Inc. Councilmember Cook asked whether there are other groups that might participate in the funding. Mr. Brady said no other groups have come forward. Councilmember Polehna suggested possibly reusing the old turf at the outdoor ice rink; Mr. Brady said he would have to check with vendors to see if that might be possible. Ayes: Councilmember Gag, Roush, Polehna and Mayor Harycki Nays: Councilmember Cook Page 13 of 15 City Council Meeting 070KIMFIMI Councilmember Cook stated h6r vote was not a reflection on the facility or the management but a reflection of a concern about a $400,000 payment in difficult economic times. Mayor Harycki asked about rentals of the outdoor ice rink; Mr. Brady said there were no rentals last year, but he doesn't anticipate there will be a great demand for rentals for hockey practices at this time. Possible approval to hire two (2) summer seasonal for Public Works sewer department Public Works Director Sanders said the two summer interns would primarily work in the sewer department and as needed in the parks and street departments. He noted interns are available on weekends to assist with cleanup and other duties at Teddy Bear Park and Washington Square. He indicated that the positions would be funded through the sewer fund and not part of the operating budget; and that $14,000 has been budgeted for the seasonal positions. On a concern by Mayor Harycki, City Administrator Hansen said the seasonal positions are advertised and hired according to City personnel policy. Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the hiring of the two seasonal positions for the sewer department. All in favor. Possible approval of rates for parking ramp vouchers Community Development Director Turnblad reviewed the Downtown Parking Commission's proposal for parking ramp voucher prices. He reported that the Parking Commission is recommending that vouchers for the $3 parking tickets be sold, minimum of 25, at $2.75, and the $5 tickets at $4.75. Motion by Councilmember Gag, seconded by Councilmember Cook to adopt Resolution 2010-60, approval of rates for parking ramp vouchers Ayes: Councilmember Gag, Roush, Polehna and Mayor Harycki Nays: Councilmember Cook Changing of Canvassinq Board date for August Primary Election Clerk Ward noted the canvass board must meet two days after the primary election; she asked that the canvass board meet at 8 a.m., Thursday, August 12. Motion by Councilmember Polehna, seconded by Councilmember Roush to change the canvassing date. All in favor. COUNCIL REQUEST ITEMS Councilmember Gag asked about the Post Office project and whether the design would come before the Council. Mr. Turnblad stated the design review received final approval from the Heritage Preservation Commission the Monday before the Council meeting. Councilmember Polehna said the streets/sidewalks in the downtown area have been cleaned up, and thanked the merchants and Public Works. Page 14 of 15 City Council Meeting April 6, 2010 Mayor Harycki asked if the parking committee would look at some way of preventing bridge traffic from spilling over into the neighborhoods or at least some traffic calming measures to deal with that traffic. Councilmember Polehna noted the Parks Committee would like to see the Barge Terminal property cleaned up. Mayor Harycki noted that MnDOT is looking at moving the Shoddy Mill building this summer. Councilmember Polehna said the Parks Committee was looking at cleanup of the Overlook Road to downtown; he suggested using Sentence to Serve crews and said he would assist Mr. Sanders in arranging that. Motion by Councilmember Polehna, seconded by Councilmember Roush, to adjourn at 9:40 p.m. All in favor. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk Resolution 2010-55, directing payment of bills Resolution 2010-56, resolution declaring a State of Emergency Resolution 2010-57, approval of 2010 Stillwater Farmers Market contract Resolution 2010-58, accepting the grant acceptance from the Minnesota Historical Society Resolution 2010-59, approving agreement with the St. Croix Valley Soccer Club Inc. Resolution 2010-60, approval of rates for parking ramp vouchers Page 15 of 15 TO: Mayor Harycki and Council St,-Jr- From Stuart W. Glaser, Fire Chief Daft April 16, 2010 Rot Staff Report I 0. 0 . I r. 0 0 q.: I o 185 Staff hours DNR Spring Suming Restrictions are still In 6= • I GrassWildland fires o Assisted Washington County with Prescribed Prairie Bum at County Courthouse o 3 Motor Vehicle Accidents o 1 Mutual Aid Response — Hugo — Dive Team Activation o 19 Medical Responses 1�:11!i1ir �ii!111!11�1� �� 11111:11!11ql��!111111� Company ffiiaintenance Inspections (Performed • duty crews) • 2 Plan Reviews I 1 1 1 1 111111 1111111111 R , 1j, j 11 11 1 111 1 11111 F-M, • Severe Weaffm Awareness Week April 19-23 o Tornado Drill on Thursday, April 22 @ 1:45prn and 6:65prn 7% �-k 7. �:. -7�.qor-71ULMII 1 Required and Requested Meeting Attendance to Date • Washington County Fire Chiefs Meeting — Evening meeting 1/6 & 3/3 (Chief] • Capital City Regional Fire Association Meeting —Evening meeting 1/13 & 3/10 (Chief, Assistant Chiefs) • Chief Fire Officer Meetings 1/14, 2/4, 4/1 (Chief Officers) • Department Officers Meeting — Evening meetings 1/26, 2/23, 3/23 (All Officers) • Stillwater Marathon Preparation Meeting — Early AM 1/20, 1/29, 2/19, 3/12, 4/2 (Chief) • Washington County Emergency Management Council Meeting 1/20 (Ch" • MSFCA Statewide Mutual Aid Committee Meeting 1 /26 & 2/22, 4/12 (Chief) • Stillwater School District Community Partner Meeting 2/11 (Chief) • Metro Fire Chiefs Meeting 2/21, 3/29 (Chief) • Special Event Gopher to Badger Meeting 2/24 (Chief) • City Special Events Task Force Staff Discussion 2/26 (Chief) • City Staff Meetings — Every Wednesday (Chief) • City Council Meetings — Evening meetings I" and 3 Tuesdays (Chief) • Personnel management issues and follow up (Chief, Deputy Chief) • Annual Report Preparation and Presentation (Chief, Deputy Chief) • FEMA Grant Close Out $122,850.00 (Deputy Ch" • Staff report preparation research data for report (Chief, Deputy Chief • Response follow up meeting with Sheriff's Office 314 (Chief, Deputy Chief) • Meeting with Sheriff regarding equipment Partnership Discussion 4/1 (Chief) • Flood Preparation Meetings 3/19 (Chief) • Govemor's Emergency Management Conference 3/16 — 3/18 (Chief) • Administrative Support Activities (Performed by .25 Secretary/Dispatcher) • inspection scheduling • Required data entry (training hours, SCBA inspections, etc.) • Invoice tracking • Time sheet, Vacation, and Sick Leave Management Do = o Phone calls and follow up o ISO Insurance questions • .. 1 _ 14 1 n ll M.1 i- •- ■ Several vehicles in need of repairs • — •— • 1 -. r :' • . • 111 r =i ol 779=7 . . L a i i & 411101 ■ Repaired and back in service M 5MAI .., - ■ Foam system out of service — Scheduled for Repair o Aerial 6112 — 2002 Pierce : 7 'jT,7-T-M7t-7-zT- Miceli >« It I I f- �. Genera[ Station Maintenance • Routine maintenance of vehicles and emergency equipment performed daily by duty crews ® Light repair work and maintenance performed by duty crews when feasible or capable o 105 Staff Hours 4/3 — 4/16 Training ® Department Training Drills — I and 3' Tuesday and One Saturday Morning o 86 Staff Training Hours 413 — 4/16 ■ General Firefighter Department Training (NFPA/ISO /OSHA Requirements) ■ Dive Team Training LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010-61 Ace Hardware Equipment Repair Supplies 403'97 Acton Rental Liquid Propane 158.18 Advanced Sportswear Parka 140.00 Aerial Company Inc. Refund of Fire inspection Fee 75.00 4rarngrh Uniform Services Towels, Mops &Uniforrns 630.06 Aspen Mills Uniforms 109.35 Batteries Plus Battery 90.31 8C4/[JDNConfenence C]dnConnec± 270.00 Berg Bag Company Sand Bags &Poly 6,162.42 Canluest Auto Parts Equipment Repair Supplies 220.22 Carte Graph Systems, Inc. Maintenance Renewal 7,784.00 Century College Finefighoter||Training 738.24 City ofSt. Paul Asphalt 910.61 Clark Luonn Cleaning At Public Works &City Hall 1,057.50 OasenKary Refund Learn to Skate Program 75.00 Comcast Cable 64.12 Cub Foods Supplies 32.53 Dell Marketing LP. Computer Supplies 284.55 Dodge of Burnsville, Inc. 3 2O1O Dodge Chargers 58,871.00 Eckbe,g,Larnrnera,Briggs,VVo|f Refund of Fire Inspection Fee 105.00 Fire Safety U.S.A. Equipment Repair Supplies 130.00 Gary Carlson Equipment Pumps for Flood & Discharge Pipe 5,336.21 G|evvweDoor$ Door Hinges 553.71 Gopher Bearing 6842 Belt 173.25 Gopher State One Call Billable Tickets 279.85 Grainger Handicap Access Switch 162.80 Grand Pizza Q,Catering Refund of Fire Inspection Fee 75.00 Hodges Badge Company, Inc. Ribbons for Learn to Skate 207.50 IKON Office Solutions Maintenance Agreement PVV Copiers 58.56 images of the Past Refund of Fire Inspection Fee 75.00 J.H. Larson Electric Ballast for Lily Lake 185.78 James K4 Honsva|| [TD[.P.A. Refund of Fire Inspection Fee 112.50 Johnny's TV Repair Equipment 120.00 Kath Fuel Oil Service Fuel 1,545.41 K|rv|da Fire, Inc. Repair ZOO2 Pierce LaddreTruck 129.05 L&DSign Street Light Repair 2,700.00 Lehmicke Construction Inc. Snow Qi Ice Removal 430.00 Linner Electric Co. Reset Limiter Relay on Garage Door 94.00 LK4[ Insurance Trust Home Insurance Worker's Comp 2,417.55 K1enards Equipment Repair Supplies 1,095.07 K4idstatea Equipment & Supply Packing Material Pumps 155.59 Midwest Professional Blvd Refund of Fire Inspection Fee 300.00 Miller Excavating Inc. Sand Delivery and Building ofDikes 36,603.79 MN Office (]f March WAN Usage 140.83 EXHIBIT "A"TO RESOLUTION #2010-61 Page 2 1,545.03 K8] Raleigh Truck Co. Sand 316.35 Office Depot Toner 135.26 C}n Site Sanitation Inc. Unit Rentals 405.47 Ray Allen Manufacturing, LLC K-9 Supplies 99.85 RiedeU Shoes, Inc. Skates for Resale 1,080.04 Safety Signs Traffic Control Signs for Flood 1,851.80 Schoonover 8odywork4Inc, Refund of Fire Inspection Fee 1]50] Stillwater Family Chiropractic Refund of Fire Inspection Fee 75.00 Stillwater Motor Company Vehicle Maintenance 456.01 Stillwater Orthodontics Refund of Fire Inspection Fee 105.00 Stillwater Towing Towing 206.08 Stillwater Veterinary Clinic Refund mf Fire Inspection Fee 136.00 Sun Newspapers Publications 108.75 SW/WC Service Cooperatives Retiree Health Insurance May 2OlO 41,440.18 Sykes Kyle A Reimburse SATA Hard Drive for Forensic 85.69 T.A.6chifskyQ^ Sons, Inc. Asphalt 724.78 T-Mobile Cell Phone 42.12 Thole Eric Refund nf Case 2O1O-O4 500.00 Toll Acetylene 30.60 Valley Trophy Inc. Awards 50.77 Washington CtyLicense Registration New Squads & Renewal Tabs 148.00 Watson Company, Inc. The Concession Supplies 811.14 West Government Services March 2O1O Contract Charges for CLEAR 84.70 Yocum Oil Company Fuel 6,201.50 Zayn Enterprise Netxvorku,LLC Telephone 519.82 LIBRARY Baker &Tavlor Library Materials 1,545.03 Baker /& Taylor 2 Library Materials 86.19 BBC Replacement Audio 5.00 BVV|BO(]K Books 25.42 Budget Lighting Light Bulbs 21.43 Desteno, Deborah Professional Services 146.29 East Suburban Resources Shredding 11.60 Henry, Marvin Janitorial Supplies 25.74 Longard, Larry Professional Services 86.05 Menards Janitorial Supplies 45.60 K4N State Colleges and Univ Reference Book 9.00 Nordstrom, Gail Professional Services 930.00 Recorded Books Replacement CD's 6.95 Trent,Sara Professional Services 211.68 Washington County Library Library Materials 316.44 STAFF REQUEST ITEM Department: Fire Date: April 13, 2010 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of replacement/upgraded dive gear for the Fire Department Dive Team. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Funding for this request in the amount of $7,900.00 was donated by an individual and accepted into the Friends of Fire Account in 2009. The Dive team is now requesting to purchase the needed equipment. * These are donated funds; no cost to the City is being incurred. ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief --,' I Date: April 13, 2010 —] Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St—Suite 133 St. Paul, MN 55101-5133 (651)296-9519 Fax (651)297-5259 TTY (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION 0 "Ova NAME OF ORGANIZATION """_k 1 �' ST M;cka_e,( DATE ORGANIZED 5 / 9 / I'm TAX EXEMPT NUMBER E-S d ff 9 38 STREET ADDRESS (,II 5bu+� - r�j�-Cl �5+re_e-f- CITY 3�; // C'J' STATE f)'? AJ ZIP CODE I _5,5r-0j,.2 NAME OF PERSON MAKING APPLICATION 60)p C Ik4f BUSINESS PHONE (651) 37? Aa63 HOME PHONE DATES LIQUOR WILL BE SOLD 5 - /h - ,s C) 1 TYPE OF ORGANIZATIO 0 CLUB OCHARITABLE6ELIGIOUS DOTHER NONPROF ORPAN17AT ev N OFFICER'S NAME M ,'c-A..e_1 ADDRESS _J/tdq,�rl /n A) _SS_VXZ S A � 'I' d . Y ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location where license will be used. If an outdoor area, describe CkirIck Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service —An. Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage, (NOTE: Insurance is not mandatory.) k10 APPROVAL APPLICATION MUST HE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES I DATE FEE PAID 9 0/0 SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gamblin Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original si b this division will be returned as the license. Submit to the cit or Count at least 30 days before the event. PS-09079 (6t ES Minnesota Department of Public Safety OF Alcohol and Gambling Enforcement Division 444 Cedar St—Suite 133 St. Paul, MN 55101-5133 OF (651)296-9519 Fax (651)297-5259 TTY (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE OYGANIZED TAX EXEMPT NUMBER 5VL/.W#t M4_ P06Ltt- "05,CA" fW 00 STREET ADDRESS 2,2.'f N • T ItLlo 'S%, CITY 5T& ,W +1ieire_ STATE ;i� ZIP CODE I s1 d"Z- NAME OF PERSON WKING APPLICATION BUSINESS PHONE ? P �014 /1 e7tr*t Pu 10 L J�A �.rfi 1.7 S q- 73 ( �ME r -x7d DATES LIQUOR WILL BE SOLD TYPE OF ORGANIZATION (I VL-`1 1 + 1 7,0[ 0 CLUB CHARITABLE []RELIGIOUS DOTHER NONPROF ORGANIZATION OFFICERS NAME ADDRESS rcvct- 06&,44 , V ol *r40^_Wv ORGANIZATION OFFICER'S NAME ADDRESS 5_r%44-q7Ti-L T J(j s 7W -,AD".j ct's rytxro J k ilo ORGANIZATION FFICER'S NAME ADDRESS i>E6P* -4t *AfJJ Location where license will be used. If an outdoor area, describe low It/ OVZ— Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service k� Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) /1 4t IP44C APPROVAL APPLICATION MUST BE APPROVED BY CI[TV OR COUNTY BEFORE SUBMrMNG TO ALCOHOL & GAMBLING ENFORCEMENT CITY /COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES DA W FEE PATT 0 RA I .f Z SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/ '2-- • !' I`ITV nP CTII I WATER MIAIAICCnTA TREND INFORMATION , (Past 10 Years) LOCAL GOVERNMENT AID & GENERAL TAX LEVY Year Local Government Aid General Tax Levy 2000 $2,128,009 $2,794,420 2001 r $3,098,928 2002 $1,400,432 $4,034,297 2003 $656,737 $4,261,183 2004 $656,737 $4,713,214 2005 s $5,579,500 2006 $911,838 $5,601,145 2007 $722,075 $6,102,192 2008 $455,942 $6,775,809 2009 $749,2381 $6,813,230 * S H / + y r } ." yy � y (,�, � �^ "b� 1 ! s k , 1 p rr p� yr ; K: y � v Year Local Government Aid General Tax Levy 2000 $2,128,009 $2,794,420 2001 $2,135,657 $3,098,928 2002 $1,400,432 $4,034,297 2003 $656,737 $4,261,183 2004 $656,737 $4,713,214 2005 $955,355 $5,579,500 2006 $911,838 $5,601,145 2007 $722,075 $6,102,192 2008 $455,942 $6,775,809 2009 $749,2381 $6,813,230 Zee q 6411 L * For payable 2009, the General Tax Levy includes the special levy for PERA. In prior years the PERA employer rate increase was included in the general tax levy. 3w1,3az ,n�,r.,�4 19 CITY OF STILLWATER, MINNESOTA _ �I� ., - , �t� � TREND INFORMATION (Past 10 Years) GENERAL FUND GLANCE as compared to GENERAL FUND OPERATING EXPENDITURES DZ 70 50% % 7\ 48 , j� 46% . . . . . . . . . . . . . 44% 42% 40% 1100L 1999 2000 2001 2002 2003 2004 2005 2006 2007 n_ —City Goal —State Auditor Recommendation —Actual General Fund Bala . ce The General Fund does not receive over 60% of its operating revenues until July of the current fiscal year. The General Fund Balance provides the cash flow until those revenues are received, Fund Balance reserves (fund balance as compared to operating expenditures) as recommend by the State Auditor's Office is 45%, while the City's internal policy is 50%. ICI CIT OF STILV;A x (Past 10 Years) LEGAL DEBT MARGIN 9 Pursuant to Minnesota State Statues, a City's net debt (legal debt margin) cannot exceed 2 percent of the City's estimated market value (debt limit). In addition, the City of Stillwater's internal management policy is to maintain a minimum debt limit reserve level of 20 %. Below is the City's legal debt limit, legal debt margin and the minimum debt limit reserve level for the past ten years. In other words, the City's Legal Debt Margin should be between the Debt Limit (legally required) and the Recommended Minimum Reserve Level (City's goal). 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 7 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Legal Debt Limit —Legal Debt Margin Reserve Level Estimated Debt Legal Recommended Margin Market Debt Applicable Debt Minimum over Year Value Limit: to Limit Margin Reserve Level Minimum 1999 744,080,200 14,881,604 8,585,000 6,296,604 2,976,321 3,320,283 2000 813,878,600 16,277,572 9,190,000 7,087,572 3,255,514 3,832,058 2001 894,392,100 17,887,842. 8,261,665 9,626,177 3,577,568 6,048,609 2002 1,035,746,600 20,714,932 15,258,332 5,456,600 4,142,986 1,313,614 2003 1,216,418,000 24,328,360 15,890,000 8,436,360 4,865,672 3,572,688 2004 1,381,096,600 27,621,932 15,480,000 12,141,932 5,524,386 6,617,546 2005 1,657,407,200 33,148,144 18,625,000 14,523,144 6,629,629 7,893,515 2006 1,844,459,300 36,889,186 20,499,000 16,390,186 7,377,837 9,012,349 2007 2,050,383,000 41,007,660 19,844,000 21,163,660 8,201,532 12,962,128 2008 2,152,996,700 43,059,934 19,170,000 23,889,934 8,611,987 15,277,947 7 CITY OF STILLWATER, MINNESOTA TREND INFORMATION (Past 10 Years) YEARLY BOND RATINGS Each year the City must borrow money on the open market for various types of projects /acquisitions. The better the City's bond rating, the lower the interest costs the City pays on its debt obligations. The City receives its bond ratings from Moody's Investor Services *. Year Rating Year Rating 2008 Aa3 2003 Al 2007 Aa3 2002 Al 2006 Aa3 2001 Al 2005 Al 2000 A2 2004 Al 1999 A2 * Moody's Investor Services municipal bond ratings are defined as follows: There are nine basic rating categories for long -term obligations. They range from Aaa (highest quality) to C (lowest quality). Moody's applies numerical modifiers 1, 2, and 3 in each generic rating classification from Aa to Caa. The Modifier 1 indicates that the issue ranks in the higher end of its generic rating category; the modifier 2 indicates a mid- range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its generic category. (Note: for ease of presentation, only a portion of the nine cateqories is presented) Aaa Bonds that are rated Aaa are judged to be of the best quality. They carry the smallest degree of investment risk and are generally referred to as "gilt edge." Interest payments are protected by a large or by an exceptionally stable margin and principal is secure. While the various protective elements are likely to change, such changes as can be visualized are most unlikely to impair the fundamentally strong position of such issues. Aa Bonds that are rated Aa are judged to be of high quality by all standards. Together with the Aaa group they comprise what are generally known as high grade bonds. They are rated lower than the best bonds because margins of protection may not be as large as in Aaa securities or fluctuation of protective elements may be of greater amplitude or there may be other elements present that make the long -term risks appear somewhat larger than in Aaa securities. A Bonds that are rated A possess many favorable investment attributes and are to be considered as upper medium grade obligations. Factors giving security to principal and interest are considered adequate, but elements may be present that suggest a susceptibility to impairment some time in the future. Baa Bonds that are rated Baa are considered as medium grade obligations, i.e., they are neither highly protected nor poorly secured. Interest payments and principal security appear adequate for the present but certain protective elements may be lacking or may be characteristically unreliable over any great length of time. Such bonds lack outstanding investment characteristics and in fact have speculative characteristics as well Source: Moody's Investor Services website (www.moody's.com 26 0 r 7 L L r Below are the City's bond ratings for the past 10 years: City of Stillwater, Minnesota Fund Balances, Governmental Funds, Last Five Fiscal Years All other Governmental Funds Reserved reported in: Fiscal Year 2004 2005 2006 2007 2008 General Fund $52,326 Debt service funds $5,970,718 $11,374,340 Reserved $70,457 $85,527 $80,376 $87,502 $95,577 Unreserved $3,289,295 $3,584,036 $3,694,636 $3,682,955 $3,450,524 Total general fund $3,359,752 $3,669,563 $3,775,012 $3,770,457 $3,546,101 All other Governmental Funds Reserved reported in: Special revenue funds $1,574,674 $8,499 $9,723 $12,010 $52,326 Debt service funds $5,970,718 $11,374,340 $6,359,652 $5,739,233 $5,610,318 Unreserved reported in: Special revenue funds $1,601,377 $1,908,283 $1,890,093 $2,217,335 $2,256,907 Capital project funds $12,593,425 $13,725,734 $4,260,630 $12,164,582 $17,951,334 Total all other governmental funds $21,740,194 $27,016,856 $12,520,098 $20,133,160 $25,870,885 City of Stillwater, Minnesota Cost Per Capita of Four Major Spending Categories 2008 Actual Cost Per Capita General Government $3,309,748 $184.36 Public Safety $4,626,826 $257.72 Public Works $2,603,563 $145.02 Culture and Recreation $4,388,996 $244.47 TOTAL $14,929,133 CITY OF STILLWATER, MINNESOTA RATIO OF NET GENERAL OBLIGATION BONDED DEIST TO ASSESSED VALUE AND NET GENERAL OBLIGATION DEBT PER CAPITA LAST TEN FISCAL YEARS Notes: (1) Amount does not include debt to be paid from special assessments, tax increments or other revenues. (2) Amount available for repayment of general obligation bonds. (3) See Assessed and estimated Actual Value of Properly schedule on page 126 for property value data. (4) See the Demographic and Economic Statistics schedule on page 126 for population data. u L7 Net General Bonded Debt Outstanding Gross Less Debt Net Percentage of Fiscal Bonded Service Bonded Estimated Per Year Debt (1) Fund (2) Debt Market Value (3) Capita (4) 1999 8,585,000 1,336,106 7,248,894 1.0 % 447.66 2000 9,190,000 1,694,147 7,495,853 0.9 489.19 2001 8,261,665 1,543,618 6,718,047 0.8 430.95 2002 . 15,256,332 1,699,247 13,559,085 1.3 841.71 2003 15,890,000 2,297,197 13,592,803 1.1 815.26 2004 15,480,000 2,485,953 12,994,047 0.9 754.81 2005 18,625,000 5,391,000 13,234,000 0.8 759.31 2006 20,499,000 3,227,678 17,271,322 1.0 961.71 2007 19,844,000 3,431,093 16,412,907 0.8 906.19 2008 19,170,000 3,607,395 15,562,605 0.7 866.85 Notes: (1) Amount does not include debt to be paid from special assessments, tax increments or other revenues. (2) Amount available for repayment of general obligation bonds. (3) See Assessed and estimated Actual Value of Properly schedule on page 126 for property value data. (4) See the Demographic and Economic Statistics schedule on page 126 for population data. u L7 Payable Year 1999 000 2001 00 00 2004 00 2006 00 00: Real Property Estimated Actual Market Net Tax Value Capacity (1) $ 736, 086,100 805,585,700 885,854,000 1,026,719,800 1,207,033,300 1,371,613,600 1,585,050,100 1,792,193,300 2,020,474,300 2,112, 062, 300 $ 11,992,164 13,016,251 14,394,149 12,006,624 14,082,742 15,834,619 18,150,417 20,190,551 10,620,800 10,158,900 Personal Property Estimated Actual Market Net Tax Value Capacity $ 7,994,100 $ 278,551 8,292,900 281,708 8,538,100 290,045 9,026,800 180,411 9,384,700 187,569 9,483,000 189,535 9,947,000 198,815 10,295,700 205,778 22,981,471 212,276 24,045,939 203,038 Source: Washington County, Minnesota Assessors' Office Notes: capacity (assessed taxable value) of - property is calculated by applying,-? statutory r the estimated market value of - property. G G' 112 FUNCTION/PROGRAM General Government CITY OF STILLWATER, MINNESOTA Full Time Equivalents City Government Employees by FunctionlPrograrn Last Ton Years 2000 2001 2002 2003 2004 2006 2006 2007 2008 2009 MIS 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.80 1.80 1.80 Finance 5.25 4.00 4.00 3.50 3,50 4.50 4.50 4.50 3.50 3.50 Administration 5.75 5,00 5.00 5.00 4.90 4.90 4.90 4.90 3.90 3.90 Legal/City Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1,00 1.00 1.00 1.00 Plant/City Hall 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 0.00 0.00 Community Development 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 Public Safety Police 23.00 24.50 24.50 24.50 24.50 25-50 25.50 25.50 25.50 22.75 Fire 7.00 8.00 8.50 8.50 8,50 9.50 9.50 9.50 9.50 8.25 Inspections 3.50 3.50 3.50 3.50 3.50 3.50 3.50 2.50 2.50 2.50 Public Works Engineering 4.00 4.50 4.50 4.25 4.10 4.10 4.10 4.10 3.85 3.35 Streets 8.00 10.00 8.00 10.00 9.55 9,55 9.55 9.55 7.00 6.75 Shop 2.00 1.50 1.50 1.50 0.00 0.00 0,00 0.00 0.00 0.00 Culture & Recreations Library 8.75 9.00 9.25 9.25 8.50 9.75 11.00 11.20 10.45 10.95 Parks 8.50 7,50 7.50 8.50 6.50 7.50 7.50 7.50 7.50 7.25 Sanitary Sewer 3.00 3.50 3.00 3,50 3.95 3.95 3.95 3.95 3.95 3.95 Storm Sewer 0,50 0.50 0.50 0,75 1.15 1.15 1.15 1.15 2.95 2.95 Signs & Lighting 0.00 0.00 0.00 0.00 1.25 1.25 1.25 1.25 1.25 1.25 Parking 1.00 1.00 1.00 1.00 1.10 1110 1.10 1.10 1.10 1.10 Total 84.75 88.00 86.25 89.25 86.50 91.75 93.00 9100 88.25 83.75 128 Source: various City Departments W , CITY OF STILLWATER, MINNESOTA CAPITAL ASSET STATISTICS BY FUNCTION /PROGRAM Last Ton Years Function/Program 1999 2000 2001 2002 2003 2004 2006 2006 2007 2008 Public Safety Police Stations 1 1 1 1 1 1 1 1 Patrol Units 6 6 6 6 6 7 7 9 Fire Stations I 1 1 1 1 1 1 1 Fire Trucks 8 8 8 a a 8 a 8 9 10 Public Works Lights 1,252 1,252 1,340 1,360 1,306 1,360 2,450 2.450 1.415 1,356 Vehicles N/A N/A N/A N/A N/A 37 32 29 29 30 Streets (miles) 77.21 80.50 82.45 83,07 83.76 84.62 84,70 84.82 89.70 89,70 Culture & Recreation St Croix Valley Recreation Center Sheets of Ice 2 3 3 3 3 3 3 3 3 3 Field House I I 1 1 1 1 1 1 1 1 Library Building 1 Parks Parks N/A N/A N/A N/A N/A N/A 32 32 34 34 Internal Trails NIA N/A N/A WA N/A N/A 11 11 14.8 19 Park Acres 230 470 477 51§ 516 516 540 570 570 576.4 Park Shelters 13 16 19 19 19 19 22 23 23 30 Basketball Courts 5 4 4 4 4 4 6 6 6 5 Boat Launches 2 2 1 1 1 1 1 1 1 1 Fishing Pier I I 1 1 1 1 1 1 1 1 Horseshoe Courts 11 11 11 11 11 11 11 11 11 11 Skating Rinks 10 10 10 9 9 9 7 7 7 8 Soccer Fields 3 3 3 3 3 3 5 6 6 7 Softball Fields 8 8 8 8 8 a 10 10 11 13 Swimming Beach 1 1 1 1 1 1 1 1 1 1 Tennis Courts 9 9 9 9 12 12 12 12 12 12 Volleyball Courts 4 4 4 5 6 6 5 5 5 4 Sanitary Sewer Collection System (miles) 79.21 80.84 83.26 83.54 84.16 86.00 86.22 86.78 87.65 87.65 Sewer Connections 5,043 5,196 5,403 5,496 5,393 5,813 5 ,816 5,889 6,130 5,930 Storm Sewer Pipe (miles) 25.56 28.08 29.80 31.31 32.58 33.00 33.48 34.91 72.00 77.80 Parking paylots/Permit Parking 9 9 9 9 9 9 9 9 9 9 Source: various City Departments W , TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer DATE: April 14, 2010 2010 Street Improvement Project Project 201.0 -02 / t Bids for the 2010 Street Improvement project were opened on Thursday, April 8, 2010. The City received three bids with the low bid submitted by Tower Asphalt, Inc. The low bid was $1,271,075.10, which compares favorably to the engineer's estimate of $1,450,000. RECOMMENDATION It is recommended that the City accept the bids submitted for the 2010 Street Improvement Project, Project 2010 -02, and award the contract to Tower Asphalt, Inc. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2010- ACCEPTING BID AND AWARDING THE CONTRACT FOR 2010 STREET IMPROVEMENT PROJECT. ACCEPTING BID AND AWARDING CONTIt—ACT FOR 2010 STREET IMPROVEMENT PROJECT (Project 2010-02) WHEREAS, pursuant to an advertisement for bids for the 2010 Street Improvement Project, bids were received, opened and tabulated according to law, and the follo bids were received complying with the advertisement; BIDDER B1, D AMOtJNT Tower Asphalt, Inc., Lakeland, Minnesota S 1,271,075.10 North Valley, Inc., Nowflien, Minnesota $1,357,941.49 T.A. Schifsky & Sons, Inc., No. St. Paul, Minnesota $1,379,612.02 ENGINEER'S ESTIMATE $1,450,000,00 and WHEREAS, it appears that Tower Asphalt, Inc. of Lakeland, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Tower Asphalt, Inc. of Lakeland, Minnesota in the name of the City of Stillwater for the improvement of streets according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 20"' day of April 2010. Ken Harycki, Mayor Diane F. Ward, City Clerk TO: Mayor and City Council FROM: Tor Kraftson, Assistant City Engineer DATE: April 14, 2010 RE: Feasibility Study for 2010 Supplementary Street Improvement Project (Proj. # 2010-07) D1,S'CUSSION Additional street work could be added to the initial street project, since there is approximately $170,000 of additional funds available in the 2010 Street Improvement Project budget. Two streets for consideration are Mulberry Street between Everett Street and 4 1h Street and Pine Tree Trail between Olive Street and Pine Street. The surface of Mulberry Street has been deteriorating rapidly in the last couple years and a mill and overlay could restore the pavement surface. Pine Tree Trail was rated in worst condition in the 2007 pavement plan and is in need of a pavement reconstruction. RECOMMENDATION Staff recommends council pass a resolution authorizing the preparation of a Feasibility Study for street, water main, sidewalk, sanitary sewer, and storm sewer improvements for the streets listed above for the 2010 Supplementary Street Improvement Project. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 20 1 0-_, RESOLUTION ORDERING PREPARATION OF REPORT FOR 2010 SUPPLEMENTARY STREET IMPROVEMENTS (PROJECT 2010-07). RESOLUTION ORDERING PREPARATION OF REPORT FOR 2010 SUPPLEMENTARY STREET IMPROVEMENTS (PROJECT 2010-07) I 110RITAXIN That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 20th day of April 201 O. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ate THE BIRTHPLACE O F MINNESOTA TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development DirectorZ • j 9 MEETING DATE: April 15, 2010 RE: Plans and Specifications for Ramp Security Camera System The parking ramp is planned to have a video camera security system. Construction of the ramp included wiring electricity and data ports to 38 locations. The Downtown Parking Commission had hoped to have the system installed before the ramp opened, but for a variety of reasons, that did not happen. Public Safety, Planning and IT staff have been looking into various options over the last several months. This week staff toured several ramps that have security camera systems. What has been discovered is that in order to develop plans and specifications for an appropriate system for our ramp, we will need additional expertise. Therefore, proposals were solicited and three have been received to develop plans and specs for our system. They are: Paulson & Clark Engineering, Inc. $5,120 Bonestroo $5,414 Dunham Associates, Inc. $7,000 Initially the system would have 20 video cameras and the hardware capability to accommodate up to 48 cameras, should the need arise and money become available. The Downtown Parking Commission has reviewed the proposals and recommends awarding the contract to Paulson & Clark Engineering. Paulson & Clark En ineerinLy, Inc. 2352 East County Road J, White Bear Lake, Minnesota 55110 Phone 651/407/6056 Fax 651/407/6476 Email dpaulson @paulsonclark.com 4/14/10 Michel Pogge, AICP City Planner City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: Proposal for Security Design Service Stillwater Municipal Parking Ramp Paulson & Clark Engineering, Inc., (Consultant) is pleased to submit the following proposal for your consideration on the above referenced project. This proposal is based on our Project Understanding and Basic Services, as identified below. PROJECT UNDERSTANDING: The City of Stillwater (Owner) intends to install video cameras in the newly constructed municipal parking ramp. The video system design will call for an initial installation of approximately 20 cameras and a new digital recording\monitoring system. The ramp has been pre -wired for 38 cameras and the owner has identified additional areas where cameras with new wiring will be required. The system will be designed to scale to approximately 48 total cameras. The owner will compile, publish, and administer all contract documents. The consultant will provide a specification and drawings. The project design is expected to be completed within 4 weeks of authorization to proceed. Paulson & Clark Engineering, Stillwater Municipal Ramp Security Design Page 1 of 5 The following basic services shall be provided to the owner when requested by a written authorization. • One meeting with the owner to review requirements o DVR vs. Software Solutions o Server and Storage requirements o Power and HVAC considerations o IP Cams vs. Analog camera on UTP cable o Use of mega pixel cameras with newer H.264 compression o Monitoring of live video o Display of recorded video Provide one project spec section (Video Surveillance) and drawings to include floor plans, device details\schedules, and riser diagrams. All deliverables will be sent in electronic PDF format. • Paulson and Clark Engineering is not providing electrical drawings, electrical circuiting, or conduit design. It is assumed that any electrical work that may be required would be minimal and would be contracted directly by the owner. • Assist with bid clarifications and bid award • Attend up to 3 construction meetings as follows: o Kickoff * Midpoint * 90% Review • Review shop drawings • Correspond with contractors\owner during construction • Review As-builts as provided by contractors. • Provide an on site acceptance test Compensation Our proposed fees for basic security design services are $5,120 and will be billed on an hourly not to exceed basis. Our proposed fees for optional security designs services are $2,700 and will be billed on an hourly not to exceed basis. Paulson & Clark Engineering, Stillwater Municipal Ramp Security Design Page 2 of 5 Our fee is based on the following estimate of services: City of Stillwater Design Estimate for Basic Services Systems Description Design System CAD Determine Requirements with Owner 8 Video System Specification and Drawings 20 8 Bid Clarifications, Review and Award 4 CA Meetings \ Changes .0 0 Acceptance 0 Total Hours 32 8 Rate $ 135 $ 100 Hours x Rate $ 4,320 $ 800 Total Fee $ 5,120 City of Stillwater Design Estimate for Optional Services Systems Description Design System CAD Determine Requirements with Owner 0 Video System Specifications and Drawings 0 0 Bid Clarifications, Shop Review, and Award 0 Construction Admin, Changes 16 0 Acceptance Testing 4 Total Hours 20 0 Rate $ 135 $ 100 Hours x Rate $ 2,700 $ - Total Fee $ 2,700 ADDITIONAL SERVICES Services not included under basic services include but are not limited to: • Additional site meetings • Electrical Drawings • System Re-design • Drawing reproduction or Hard Copies • Contractual front end documentation Paulson & Clark Engineering, Stillwater Municipal Ramp Security Design Page 3 of 5 Additional services can be provided with written authorization at standard hourly rates. STANDARD HOURLY RATE SCHEDULE (Effective through December of 2010) Principal in Charge $135.00 *Senior Systems Designer $135.00 Senior Engineer $120.00 *Systems Designer/Drafter $100.00 Senior Designer $ 90.00 Engineer $ 85.00 Designer $ 75.00 CADD Drafter $ 65.00 *Staff intended to work on this project. For Additional Services performed by others retained by Paulson & Clark Engineering, Inc., the client shall be billed the amount billed to Paulson & Clark Engineering, Inc. times a factor of 1.15. Reimbursable expenses are not included under fees for basic services. Reimbursable expenses include, but are not limited to: 1. Special delivery, postage, etc. 2. Mileage to and from meetings, site, etc. REIMBURSABLE SCHEDULE (Effective through December of 2010) Mileage per IRS Standard Mileage Rate Vellum Sheets $1.25/sq. ft. Reproducible Bond Sheets $0.70 /sq. ft. Photo Copies $0.05 /sheet Reimbursable expense other those listed above (i.e. deliveries, travel expenses, outsourced reproduction services) will be billed at cost. Page 4 of Miscellaneous The following shall be submitted to Paulson & Clark Engineering, Inc. • Auto CAD Backgrounds and title block requirements • A template for the project manual specifications Paulson & Clark Engineering, Inc. and associated consultants shall not be responsible for the means, methods, procedures or sequences of construction, safety on the job or have direct control of the contractor during this project. It is acknowledged by both parties that Paulson & Clark Engineering, Inc. services do not include any services related to asbestos, lead paint, or hazardous or toxic materials. All claims, disputes, and controversies arising out of or in relation to the performance, interpretation, application, or enforcement of the Agreement, including but not limited to breach thereof, shall be referred for mediation under the then current construction industry mediation rules of the American Arbitration Association, prior to any recourse to arbitration or litigation. All claims, disputes, and controversies arising out of or in relation to the performance, interpretation, application, or enforcement of the Agreement shall be decided in accordance with the laws of the State of Minnesota. This proposal will remain open for acceptance for a period of thirty days. If this proposal is acceptable, please sign below and fax a copy back to our office so that we may proceed with the work. This proposal will serve as a letter agreement and the terms of this agreement will be per the provisions outlined in AIA C141 -1997. If there are any items of conflict between this letter agreement and the AIA C141-1997, this agreement shall supercede. Consulting Firm: QJ S 6�� Signature Dan Paulson Paulson & Clark Engineering, Inc. Client: 4/14/10 Date Signature Michel Pogge City of Stillwater Date Pauls a Clark Engineering Stillwater Munici ,, Securit De sign Page 2335 Highway 36 W St. Paul, MN 55113 Tel 65 636 -4600 Fax 651 - 636 -1311 www.bonestroo.com April 14, 2010 Mr. Michel Pogge City Planner City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Proposal for Parking Ramp Security Camera Design Dear Mike: Thank you for the opportunity to propose our professional services for this project. We look forward to working with you. 2 • • 10 9 t is ... 0 Mike Fitzpatrick reviewed the proposed work with Mike Pogge. Based on that conversation and subsequent clarifications, we understand that the project involves providing bidding documents, including drawings and specifications, for approximately 20 color cameras and possibly one or two license plate recognition cameras. Bonestroo understands that the City is meeting with Metro Transit and touring the parking ramps recently completed by Bonestroo and that final camera selection may be impacted by this tour. Bonestroo will provide the required bidding documents for the cameras and head -end equipment as required for a complete and operable system. We understand that the conduit and CAT6 cable have been installed and that few modifications are required to the existing system. Bonestroo will design the required modifications to the existing conduit and wire system, and will prepare drawings and specifications accordingly. This includes mid -span switches in areas where multiple cameras may be required, but only one cable is existing. Most of the cameras are located outdoors, and equipment specified must be appropriate for that environment. Bonestroo will design the 120V system for the cameras, if necessary. This will include receptacles for the head -end equipment and 120V power to the cameras as needed. We will work with the City to provide IP and POE compatible cameras, which will reduce the need for 120V wiring and power supplies for each camera. City of Stillwater Page 2 Parking Ramp Security Camera Design April 15, 2010 We understand that the City will: • Use the bidding documents created by Bonestroo to solicit bids from vendors • Be responsible for the bidding process • Be responsible for construction services Meetings/Site Visits 1. Orientation meeting/data gathering — kickoff meeting and site visit 2. 50% detailed design review meeting 3. 95% detailed design review meeting ADDITIONAL SERVICES Any services not identified within the above scope of basic services would be considered additional services. The following is a partial list of potential additional services: 1. Our proposal does not include heat/cooling calculation in the rooms in which additional equipment is to be installed. If the City would like to have a mechanical engineer reevaluate space heating/cooling requirements, Bonestroo can provide that service on an hourly basis if requested. 2. Our proposal does not include programming, maintenance, or commissioning of the security system. We have assumed that these services will be provided by the contractor under the bidding contract. 3. our proposal does not include additional meeting beyond those listed above. Attendance at additional meetings can be provided on an hourly basis if requested. 4. Our proposal does not include services during the bidding or construction services phases of the project. Bonestroo can provide these services on an hourly basis if requested. KEY STAFF Mike FitzPatrick: Mike will manage the project and lead the design efforts. He specializes in lighting, security, and data system design and drafting. Mike has designed lighting and security systems or retrofits for the Kenrick Avenue, 1-35W and County Road C, 28th Avenue, and Foley Park and Rides. Aaron Mueller, PE, LEED AP: Aaron will oversee the project. He is Bonestroo's electrical team leader and is a LEED accredited design professional. Aaron is experienced in many types of electrical design, including lighting, backup power generation, power distribution, and process/ equipment controls. City of Stillwater Parking Ramp Security Camera Design SCHEDULE We are available to begin working on this project immediately upon notice to proceed. We are committed to completing the project on a mutually agreed upon schedule. We propose to provide the services described above for a Jump sum fee of $5,414, including expenses. If you would like additional information or have questions regarding this proposal, please call me at 651-604-4896. We appreciate this opportunity to serve the City of Stillwater. Sincerely, Mike FitzPatrick Project Manager Attachments: Resumes, Project Experience copy: Tina Goodroad, Bonestroo Aaron Mueller, Bonestroo ELECTRICAL DESIGNER &1~�� | 7 i�H-� r �� ..},~//.��. T. ..��/=w|^~m Qualifications for ------- Stillwater Parking Ramp Security Camera Design Mr. Fitzpatrick joined Bonestroo in 1999 and currently serves as ar Electrical Designer. Mike specializes in lighting design and electrica drafting and design. His responsibilities include project layout, preparing detail design drawings and specifications for all electrica seciments of civil engineering and architectural projects; shop drawing review; and site inspections, such as preliminary inspections and fina� inspections, zxnlGATzom Mike was the electrical design for the project. He was responsible for developing the electrical portion of the construction documents, handling quest and addenda during bidding, and construct services, including any RFI, CO, site observations, and shop drawing review. CENTURY COLLEGE ' WEST CAMPUS PARKING LOT RECONSTRUCTION Mike was the electrical designer for the project. He was responsible for developing the electrical portion ofthe construction documents, handling questions and addenda during bidding, and construction services, including anyRFl, CO, site observations, and shop drawing review, This project featVresthe phased reconstruction Ofa2,OOOf stall parking lot, including lighting and 5torrnwater management improvements. * Bonestroo Relevant Experience EDUCATION " METRO TRANSIT 1-35 LxnsvILLs PARKING sTxu[rVns ounwoodyOollega Mike was the electrical designer for the project. He was Associate Degree Electrical responsible for developing the electrical portion ofthe Century College constructions documents, handling questions and addenda during Associate Degree Arts bidding, and construction 3en/iCe5 including any NFI, CO, site o»mpmEeExPsm/emCe observations, and shop drawing review. BoO8stnoVprOVid8d Architectural Desktop design, bidding, and construction support for a new parking AutoCAD structures constructed on an existing park and pool lot on the Visual east side of 1-35 in Lakeville. The project consisted of multi-level parking structure tO accommodate upt05OO parking spaces. PmoFeeaowxL OxsxwIZmzpns Illuminating Engineering ~ METRO TRANSIT Twzw Laxss PARKING sTxV[To»E Society of North America Mike was the electrical designer for the project. He was (IEGNA) responsible for developing the electrical portion of the Tnm*uma constructions documents, handling questions and addenda during Work Zone Traffic Control bidding, and construction services, including any RFI, CO, site Safety and Roadway Lighting observat and shop drawing review. BongstroD provided [ourse - Lexo|l design, bidding, and construction support for a new parking Roadway Lighting Design Manual Course structure constructed in the Twin Lakes development in ROseY|||S near County Road C and Cleveland. The project coOsistednf a multi-level parking structure to accommodate 460 parking Spaces. ~ esrx AND BROOKLYN aLvm PARK AND RIDE SECURITY AND zxnlGATzom Mike was the electrical design for the project. He was responsible for developing the electrical portion of the construction documents, handling quest and addenda during bidding, and construct services, including any RFI, CO, site observations, and shop drawing review. CENTURY COLLEGE ' WEST CAMPUS PARKING LOT RECONSTRUCTION Mike was the electrical designer for the project. He was responsible for developing the electrical portion ofthe construction documents, handling questions and addenda during bidding, and construction services, including anyRFl, CO, site observations, and shop drawing review, This project featVresthe phased reconstruction Ofa2,OOOf stall parking lot, including lighting and 5torrnwater management improvements. * Bonestroo ELECTRICAL ENGINEER Aaron R. Mueller, PE, LEED AP _467u= North Dakota State University Bachelor of Science Electrical Engineering CURRENT LICENSES Professional Engineer—MN Engineer In Training—ND Professional Engineer—WI Professional Engineer—IL CERTIFICATIONS Leadership in Energy & Environmental Design Accredited Professional PROFESSIONAL ORGANIZATIONS Institute of Electronics and Electrical Engineers (IEEE) Minnesota Society of Professional Engineers (MSPE) Aaron specializes in the electrical design of various building types, lighting applications, and SCADA designs. His main responsibilities include managing our electrical designers and drafters, project management, power distribution design, standby power systems, lighting designs for buildings, pathways and roadways, SCADA systems, Arc flash surveys, power quality studies, product research, specification preparation, quality assurance, and construction inspections. Aaron's experience includes a variety of projects involving existing building improvements and new construction. Qualifications for Stillwater Parking Ramp Security Camera Design Relevant Experience METRO TRANSIT - 1-35 LAKEVILLE PARKING STRUCTURE Aaron reviewed the electrical design and signed the plans. Bonestroo provided design, bidding, and construction support for a new parking structures constructed on an existing park and pool lot on the east side of 1-35 in Lakeville. The project consisted of a multi-level parking structure to accommodate up to 500 parking spaces. METRO TRANSIT TWIN LAKES PARKING STRUCTURE Aaron reviewed the electrical design and signed the plans. Bonestroo provided design, bidding, and construction support for a new parking structure constructed in the Twin Lakes development in Roseville near County Road C and Cleveland. The project consisted of a multi-level parking structure to accommodate 460 parking spaces. 65TH AND BROOKLYN BLVD PARK AND RIDE SECURITY AND IRRIGATION Aaron reviewed the electrical design and signed the plans. • CENTURY COLLEGE - WEST CAMPUS PARKING LOT RECONSTRUCTION Aaron reviewed the electrical design and signed the plans. This project features the phased reconstruction of a 2,000+ stall parking lot, including lighting and stormwater management improvements. RICHFIELD SECURITY AND EXTERIOR LIGHTING UPGRADES Aaron was responsible for building exterior security lighting and controls design. Bonestroo provided electrical engineering assistance with site security lighting and interior security issues. The project also included short review and recommendation on the generator enclosure. S� Imvsn GROVE HEIGHTS, nw 'wxTen TREATMENT PLANT sxp»mslow Aaron was responsible for the electrical desi ofdliswa[er treatment plant expansion, which included conference n]Dm lighting and controls, innovative display lighting, filter cell lighting, and weir lighting. His work also included SCADA controls and monitoring and power distribution, BonesLroo designed the original 6.02 nngd facility in 1499to economically accommodate expansion that would double the plant's total capacity. We also designed the facility's expansion project, thereby doubling the facility's capacity. OAK PARK *szG*Ts, mw - wxTExsYsTsm ScAoA InpnnvsmsmTS Aaron aided the City in developing a new S[ADA system for its water distribution/treatment system. The project involved design of new telemetry to the remote sites, modified controls, new master PLC equipment, and a SC4[JAcorOpute[ monitoring station. The system also included capabilities to add future monitoring and controls of the City's sanitary lift station. vvOuoaunY, mw 2OnySC«oAUPGRADES Aaron performed a review of the C)h/'a existing SCADA system for its wate[treatn8nt/d|stdbubo0 svStern sanitary lift stations, and StorrMwater lift stations. During the r8V|eVv, the City and various product vendors were consulted and problem areas identified. After the review was completed, Aaron assembled a report that proposed 0V|bp|e options to improving the City's monitoring, controls, trending, and reporting capabilities. Included inthe report various advantages and disadvantages were presented, as well as installation cost estimates and a 15-year cost aDa|ySis. The report led into the development ofconstruction documents for the installation of the SCADA upgrades. sxnrsL( Mw - sw WATER TREATMENT p/xmT Aaron performed the electrical design for the new water treatment plant. Design items included power distr standby power generation, lighting, S[ADA, electrical desi Of three remote submersible well sites, and remodel of existing chemical rooms in the existing treatment plant. Work also included providing a security myohenn at the new plant, which was integrated into the City's existing security system network. Aaron rev shop drawings, responded to contractor's questions, and assisted with construction observations. The overall project involved design and construction ofa new 8nngdconventional gravity filter plant for iron and manganese removal. The plant was designed tDbe easily expanded to160gd. S� PROPOSAL Representative Experience METRO TRANSIT - 28TH AVENUE PARKING STRUCTURE SECURITY/ CAMERA SYSTEM UPGRADE Bonestroo is providing bidding documents, including drawings and specifications, for 25 color cameras and two license plate recognition cameras for ten new IP type emergency call stations. Our work includes electrical engineering design, bidding assistance, construction administration, and meetings and site visits. METRO TRANSIT — 65TH AND BROOKLYN BOULEVARD PARK AND RIDE SECURITY AND IRRIGATION Bonestroo recently designed a new security system for the existing 65th and Brooklyn Boulevard Park & Ride facility. This project included five megapixel cameras, two standard pixel cameras, and two license plate recognition cameras for a total of nine new cameras. The megapixel cameras and standard pixel cameras were all IP type outdoor rated cameras. Our work included electrical engineering design, bidding assistance, construction administration, meetings, and site visits. METRO TRANSIT - ROSEVILLE, LAKEVILLE, BURNSVILLE, AND BROOKLYN CENTER PARKING RAMPS Bonestroo designed and managed the installation of two new parking ramp stretchers in Roseville and Lakeville for Metro Transit. The two new parking structures included a security camera system. We also designed an expansion to an existing parking ramp security cameras system in Burnsville for Metro Transit. Bonestroo also designed a new cameras system for an outdoor park and ride for Metro Transit in Brooklyn Center. The cameras systems at each of the locations included both megapixel cameras and standard pixel cameras, IP and analog cameras, and license plate cameras. CENTURY COLLEGE - WEST CAMPUS PARKING LOT RECONSTRUCTION Bonestroo designed and managed the installation of a 2,000-car parking lot improvement project for Century College, Bonestroo successfully designed a camera system that was installed at the Century College parking lot. The cameras installed were IP cameras both pan - tilt -zoom (ptz) and fixed cameras. Due to the distance limitations of the IP system (330m), a fiber wiring solution was used. The new cameras were integrated into an existing security system for access via the security system from any computer on campus for live monitoring, camera pan-tilt-zoom control, or video playback. This project also included six "code blue" emergency call stations that were integrated into the cameras system so the cameras automatically rotated and zoomed to the code blue station that is under the emergency call. E=1 RICHFIELD WATER TREATMENT PLANT Bonestroo provided engineering assistance with the water treatment facility staff to improve the site's security. We collaborated with City staff and the local police department to develop a more secure facility. Items included replacement of windows, motorized gate, new card readers, CCTV system, and improved interior and exterior lighting. The new equipment allowed the City to easily identify visitors and control the access to the site and buildings. In addition, the lighting levels around the facility were greatly enhanced assisted local police and plant operators to view the site during night time events. In addition, the design was pleasing to local residential property owners. S� ��@ �� m�� m�� m �� m��m []EL|I/EF"�� April 14.201O City Planner City of Stillwater Subject:Video Surveillance System Design Dear Michel: Dunham Associates, Inc. hereby proposes to furnish electrical engineering services for the following project: Provide a video surveillance system to be installed in the new Stillwater Parking Structure located at 200 2 nd Street, Stillwater Minnesota. The video surveillance system will utilize the cabling infrastructure designed and installed during the building's construction process, Project Basic Services 1. Video Surveillance System: a. Services include preparing plans and specifications for the solicitation nf bids for the procurement and installation of video surveillance system equipment, The system will ba designed for the Stillwater Parking Structure, but will allow for future connection to other sites via LAN/WAN systems, The final system shall consist ofcameras, Digital Video Recorders, data transmission wiring, and the ability to integrate with access control/intrusion detection systems for a completely integrated and functioning system. The design for camera cabling, terminations, racks, outlets, and power sources was included in the base building's construction contract. b. System size tobe determined during Owner meetings, with un estimated maximum level of forty (40) cameras inthe system. o. Services include the time for two (2) meetings with the Owner and coordination with the Owner's representative and Contractors, 1. Assist the Owner in reviewing and evaluating the bids for the systems listed above. 5oSoum Sixth 8vee / Suite nun Minneuwo|ia. Minnesota m54ox'/54o PHONE m�14eorn5o =m612,405.7551 Miche|Poggo April 14, 2010 City of Stillwater Page 2 III, Construction Period Services: 1. Review pf shop drawings, 2. Answer contractor questions during construction. 3. Construction Observation/Punch List mi project completion/ Optional Additional Services The services identified below are not included in Basic Services and shall only be provided if authorized in writing bv The City ofStillwater. 1. Design services for or modifications to any existing buildings and their systems. 2. Preparation of detailed construction oom1 estimates. 3. Restart costs if project iode|mye6over3D6aye. 4. Design of owner or architect initiated changes to the project during construction, or significant changes 1u the project ocopeduringthedesignphaoo. 5� Redesign or design services in response to Contractor generated errors or construction not in accordance with the contract documents. G. Construction observation trips beyond the quantity stipulated in the Project Basic Services. 7� Commissioning cd the building mechanical and electrical systems. Our compensation for Basic Services will be: Hourly at the rates outlined in our current rate schedule attached in Appendix A not to exceed a maximum of $7,000, plus normal reimbursable expenses including postage and courier, reproduction for out-of-off ice use, and any expenses associated with out-mf-tovvn travel for the project, biUoda1com1 Additional Services Compensation For additional services beyond those defined asProject Basic Services, and when these Additional Services have been prior approvedinvvh\inQbvChxofSti|kwa1er,ouroompenmahonviUbehouMvatdheretaaouUinad in our current rate schedule attached in Appendix A, plus normal reimbursable expenses, billed at cost. We will invoice you for our services monthly, for services performed during the previous month. JAPmpos,a|s\ou/1\Cpvmer01R\Pnr City cx2xNwme,pammqRmnp Video Su,allo^"�docx Miche|Pog8m April 14, 2010 City of Stillwater Page Payments Payments are due and payable 30 days from the date of our invoice. If payments are not received when due and payable, then mm may assess interest on the outstanding balance u10 rate of1.Og6 per month, with interest accruing beginning thirty days from the date of the invoice. Miscellaneous Provisions Insurance Dunham Associates shall keep in force for the term ufthe project, o professional liability insurance policy insuring b against negligent acts, enor ` oromisaionminthemaximumamountof$1,O0OODO. Allocation o/Risk The risk involved in this project, has been allocated such that the Client agrees that Dunham Associates' total liability to Client for any and all injuries, okaima, loueee, empenmee, damages or claims expenses arising out of this Agreement from any cause or causes, shall not exceed the total amount of our fee. Such causes include but are not limited 1o: design professional's negligent acts, errors oromissions, strict liability, 6'aaoh of oontraot, or breach of implied or express vvarranty. Hazardous Materials hie acknowledged by both parties that Dunham Associates scope of services does not include any services related to asbestos or hazardous ar toxic materials, |n the event Dunham Associates or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may 6e present e1the jobaiteor any adjacent areas that may affect the performance ofDunham Associates' services, Dunham Associates may, at their option and without liability for consequential or any other damages, suspend performance of services mn the project unti|theC|ien1retainoapproprioteapeoia|ia\ consultant(s) or contractor(s) 10 identify, abate and/or remove the asbestos or hazardous or toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. Disputes All claims, disputes, and other matters in question arising out o(ur relating to this agreement m the break thereof, shall be decided in accordance with the laws of the State of Minnesota. Any controversy or claim arising out m(or related &mthe contract, mr the breach thereof, shall firstbesubmitted to the American Arbitration Association Mediation Department, A mutually agreed upon qualified dispute organization may 6eused. Mediation shall continue until resolution of the dispute or until the mediator notifies the parties that it is unlikely that the dispute will be resolved through mediation. Termination This agreement may be terminated by either party giving written notice to the other party ten (10) days prior to the termination date. Dunham Associates shall bepaid for work completed through the date of termination notice for services performed on an hourly basis at two and one-half times the direct personnel expense incurred, and reimbursable expenses incurred up to the termination date, plus any termination expenses. P\Pmpmn ls=| /V:o=mwmiAPxo-Ohym Stillwater Parking Ramp Video Surve lance.dou Other Dunham Associates' sole contractual relationship shall be with the Client and nothing herein shall be construed to create any obligation or contractual relationship between Dunham Associates and any third party, Dunham Associates relies solely and exclusively on the Client ho provide complete accurate and timely information of the Owner's design criteria. Verification of Existing Conditions Inasmuch as the remodeling and/or rehabilitation of an existing structure requires that certain assumptions be made regarding existing conditions, and because some of these assumptions may not be verifiable without expending additional sums of money or destroying otherwise adequate or serviceable portions of the structure, the Client agrees to bear al costs, losses and expenses, including the cost of the Design Professional's additional services, arising or allegedly arising from the discovery of concealed or unknown conditions in the existing a1mciuna. Acceptance This proposal is valid for 6O days. Kitia acceptable to you, please authorize us to proceed 6v signing both original documents and returning unetoouroffice. VVe will proceed with our work upon receipt ofyour signed proposal. Thank you for the opportunity tu provide you with this proposal. VVe look forward to working with you cmthis NathanVVhect, PE, RCD[\LEEDAP Senior Associate Electrical Engineer DUNHAM ASSOCIATES, INC. copy: Accounting Department Marketing Department ACCEPTED FOR DUNHAM ASSOCIATES, |NC, Darrell Martin, Partner ACCEPTED FOR City of Stillwater in Authorized Signer for the City ofStillwater ERM �«+cv* �x u/ S"n Pn.k"/0 Vida Sm~mNo^cedeu APPENDIX A DUNHAM ASSOCIATES, INC. HOURLY RATE SCHEDULE Through March 31, 2011 Hourly billing rates are: Principals $180 Project Managers $160 Engineer III $160 All other employees on an hourly basis of 2.5 [ ] times direct personnel expense (DPE). Direct personnel expense is defined as the direct salaries of the employee and their mandatory and usual benefits such as taxes, vacation, sick leave, and insurance. Typical hourly billing rates for these employees are: Engineer II $100.00 - 145.00 Engineer 1 $80.00 - 120.00 Designer 111 $110.00- 160.00 Designer II $70.00 - 115.00 Designer 1 $60.00 - 85.00 Drafter II $50.00 - 80.00 Drafter 1 $45.00 - 70.00 Energy Modeling Specialist $120.00 - 145.00 Commissioning Specialist $95.00 - 120.00 Support Staff $50.00 - 65.00 LIST OF BASIC SERVICES WHICH WILL BE PROVIDED AMOMI.Mill A. Specifications 1. Standard Divisions 26, 27 and 28 format, B. Electrical Service Provisions 1. Existing System. C. Electrical Distribution System 1. New Surveillance shall be coordinated with the existing distribution system. D. Emergency Power 1. Selection of emergency power system. F. Special Systems 1. . Video Surveillance System layout and specification. G. Construction Support 1. Review contractor's shop drawings. 2. Construction observations, besides Final Punch List, will be an additional service, as requested by the Owner. Memorandum Date: April 13, 2010 To: Mayor and City Council Members Cc: City Administrator Larry Hansen From: Chief John Gannaway Subject: Request for Exemption from 24 Hour On- Street Parking The Washington County Housing and Redevelopment Authority (HRA) is requesting an exemption /non- enforcement of the 24 hour On- Street Parking Ordinance from May 25 to July 15 on the portion of West Orleans St. that services the HRA's Ann Bodlovick Senior Apartment property located at 2400 West Orleans St. They are making this request as the parking lot of the property is being re- surfaced and the surrounding resident garages will be inaccessible. They estimate that the project with take 4 -6 weeks to complete. The Police Department has no issues with this request. To: Mayor and City Council From: Diane Ward, City Clerk Date: 4/15/2010 Subject: Transfer Tobacco License — Oasis Markets 103 South Main & 1750 Greeley Street S An application for a transfer of the tobacco licenses from the Oasis Markets to Lucky's LLC for properties located at 103 South Main and 1750 Greeley Street has been received from Mr. Scott Stevens. Approval should be contingent upon filing all required documentation and final approval by Police, Fire, Finance and Inspection Departments, If approved, Council should adopt a resolution approving transfer of ownership of the tobacco license from Twin Cities Stores, DBA: Oasis Markets to Lucky's LLC DBA: Lucky's Station. Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 4/16/2010 Subject: Board and Commission Appointments PLANNING COMMISSION — 2 TERMS EXPIRED & 1 Additional due to City Council Rep is now a non- voting member Interviews will be held on Monday, April 19 (recommendation available Tuesday, April 20 th ) PARKS BOARD - 1 Additional due to City Council Rep is now a non - voting member One application received from John Rheinberger (interviewed at the request of the Parks Chair, even though not necessary because only one applicant - according to process approved by Council December 18, 2007) Recommendation available Tuesday, April 20 HERITAGE PRESERVATION COMMISSION —1 TERM EXPIRED One application received from Scott Zahren — requests reappointment (not interviewed because only one applicant - according to process approved by Council December 18, 2007) DOWNTOWN PARKING COMMISSION — 2 TERMS EXPIRED Two applications received from the following: David Junker — requests reappointment David Korte — requests reappointment Downtown Parking Commission Chair and Chief Gannaway recommend reappointment. HUMAN RIGHTS COMMISSION — 3 UNFILLED TERMS One application received — Loretto VanGrasstek — Ward 4 (not interviewed because only one applicant - according to process approved by Council December 18, 2007) Will continue to advertise — need 2 more applicants ACTION REQUIRED: Adopt a resolution appointing members to the Planning Heritage Preservation Commission, Downtown Parking Commission and Human Rights Commission. APPROVING TRANSFER OF OWNERSHIP OF THE TOBACCO LICENSE FROM TWIN CITIES STORES, DBA: OASIS MARKETS TO LUCKY'S LLC DBA: LUCKY'S STATION WHEREAS, a request for the transfer of ownership of tobacco licenses for properties at 103 South Main and 1750 South Greeley has been received from Mr. Scott Stevens of Lucky's LLC DBA: Lucky's Station; and WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the issuance of a tobacco license; contingent upon approvals from Fire, Police, Finance and Inspections Departments. Adopted by Stillwater City Council this 16th day of April, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk To: Mayor and City Council ' *I. From: Shawn Sanders, 'Director of Public Works Date: April 15, 2010 Subject: Speed Survey Request .A while ago the City submitted a request to the Minnesota Department of Transportation (MnDOT) for "speed studies" on all our city streets. MnDOT had some concerns regarding the request, questioning the value of establishing authorized speed limits, the expense, maintenance and felt that statuary speed limit would be adequate for speed enforcement on many of our streets. They had asked that the city consider reducing and prioritizing the number of streets from the original request, 1 - 1 1 1 B191004 UIVA 1 0112107,1 1 1 0 LIJO MAM 2� Shawn Sanders Director of Public Works City of Stillwater - 216 North Fourth Street Stillwater, MN 55082 Re: Stillwater Resolution No. 2008-125 Speed Limit Authorization Requests Dear Mr. Sanders: This letter is to formally acknowledge receipt of Stillwater City Council Resolution 2008- 125, which requested "speed studies" of approximately 360 Stillwater streets, Receipt of the resolution was previously acknowledged by telephone; but it is our understanding a written response is also needed. We do have concerns regarding the number of streets included in Stillwater's request. Establishment of authorized speed limits for all roads in a city is of questionable value. Not only can doing so be expensive, it can be of questionable benefit, and difficult to maintain over time. It is also likely that statutory speed limits, whether posted or not, would be adequate for speed enforcement on many streets in the city. Please keep in mind that posted speed limits are of the greatest benefit when used on arterial or collector roads, where there is through traffic and speed-enforcement is likely. Posting speed limits for all roads in a city is very unusual and very expensive. It has also been our experience that maintaining such signing is very difficult. 1 suggest a meeting to define. . prioritize, and possibly reduce the number of streets submitted in Resolution No. 2008-125.. Please contact Ed Brown, at the above address, if you are interested (651-234-7806). Sincerely, 10� A f C)6 Lars Impola, P.E. District Traffic Engineer — Program Support 0 wasmm�� V CITY OF STILLWATER STILLWATER TRAFFIC REVIEW COMMITTEE MINUTES February 9, 2010 REGULAR MEETING 5:00 P.M. Mark Gieseke called the meeting to order at 5 p.m. Present: Committee members Prom, Martin, Larson, and Gieseke, Staff present, Public Works Director Shawn Sanders, Officer Nate Meredith, Police Chief John Gannaway APPROVAL OF AGENDA APPROVAL OF MINUTES — October 19 2009 and November 10, 2009 AGENDA ITEMS noted in parentheses ( #7) Glen's letter on MNDOT speed request The Committee reviewed a memo prepared by Glen regarding residential speed limits. After discussion, it was decided that a MNDOT speed study was not needed, except for two locations: 1. TH #95 North of Downtown and South of Downtown 2. County Road 12 between Maryknoll and Eagle Ridge Trail The Committee reviewed a letter prepared to Council by Glen requesting review of Highway 95 existing speed limit of 40 mph from Elm Street to Poplar Street, which is flanked by speed limits of 30 mph to the south and north. The Committee recommended that the 40 mph section be changed to 30 mph resulting in a continuous speed limit from downtown north of town to Hwy 96. ( #6) Update on Hazel Street Glen's 12.03.09 letter indicated reasons for a proposed centerline needing to be a solid double line. He recommended not placing a centerline (if cars are parked along Hazel, it's narrow width would require illegally crossing this centerline). He suggested an advisory speed limit sign. It was decided to approve posted a 10 mph advisory sign and continue to monitor. ( #5) Update on Sight Distance Concern on Eagle Ridge Trail Traffic Review Committee Meeting February 9, 2010 Glen had also reviewed this, and based on standards, it was decided not to put up signs. In Spring, some trees will be removed to improve sightlines. ( #8) St. Croix Rec Center No Parking It was explained that the no parking areas are sometimes ignored and that vehicles queuing up for drop -off and pick -up at the rec center cause safety concerns, difficulty for the bus to turn the corner, and stretch sometimes out to Curve Crest and Market streets, across accessible parking spaces. After discussion, existing signs are to be changed to "No Parking or Stopping "; some signs to be added at some of the inside lanes on islands, and near accessible parking and as needed. ( #9) Other Items for Discussion .1 Mark noted this new committee has been in place for 6 months, and reflected on whether we are accomplishing what was envisioned for the committee, and questioned whether a charter should be created regarding its purpose and structure. This will be discussed at future meetings. .2 At Linden and 4 th street (previous agenda item) snow has obscured the new yellow curb areas during the winter, causing the problems of parking too close to the intersection to re- occur. Shawn will write a letter to Linden Hills regarding the employees parking there and the safety concerns. NEXT MEETING Next meeting will be Tuesday March 12, at 5:00 pm ADJOURNMENT Shawn Sanders From: Micky Cook Sent: Monday, April 12, 2010 5:33 PM To: Shawn Sanders; John Gannaway Subject: FW: Safety Request for City Council Support Is it possible to get this matter put on the Traffic Committee's agenda for tomorrow evening? Thanks. From: Brian Westerhaus [mailto:brianwesterhaus@gmail.com] Sent: Sat 4/10/2010 11:46 AM To: Micky Cook Cc: Ken Harycki; triggershoe@comcast. net; blarson@larsonbrenner.com; David. Bra ndt@co.washington.mn. us; Elizabeth Westerhaus Subject: Safety Request for City Council Support Dear Ms. Cook et. a], My wife Elizabeth and I moved to Stillwater five years ago and reside at 924 Fifth St. N on the comer of Fifth St. N and Aspen, just south of Staples Field & Park. You may remember our house, as we Chatted for a few minutes when you were campaigning for your City Council position. I liked what you had to say and you won our votes. We moved from Minneapolis for more space and for better piece of mind that our kids would be safe. We came to Stillwater to put down our roots as a new family. When we bought our house, it required numerous exterior basic improvements as well as some some major fixes. On the exterior we have redone the landscaping, replaced the crumbled driveway, front and side stairs with new concrete. We have redone our deck with new stain and replacement of deteriorating wood. We have also replaced a crumbling retaining wall and are putting in new windows that are slowing improving the look of our house. All of these efforts have made this house our home with our three children Jack (5), Grace (3), and Charlie (17 months). We love Staples Field Park that is right across the street. It is the meet up spot for our kids and their band of buddies from the neighborhood. We greatly appreciate all the work that the city does to keep the park clean and ready for many hours of playing by our children and the scores of kids and parents that come to the park from the surrounding area. During the summer evenings the t-ball program fills the park and field with players and their siblings. If you come by the park on any nice evening you will see strollers and many families enjoying the park. The lingering conversations really builds a sense of community in our neighborhood. It is fair to say that we love where we live. Unfortunately, we are considering moving for the first time due to some recent incidents on our street that seem to occur at least 5 to 10 times a year. There is a distinct lack of stop signs at the comer of Fifth and Aspen as well as the east - west position of Martha and Aspen. This creates a stretch going past Staples field and our house where cars do not have to stop or slow down. Cars travel at an unsafe speed past the field because they know that they do not have an upcoming stop. There is also a gradual bump in the street that teenagers gravitate to because at higher speeds it lifts the car and provides a cheap thrill. The problem is, there is also a lack of visibility at the intersection. It seems like we are living on a street where a tragedy is just waiting to happen. We are aware that there are ongoing discussions surrounding the future of the closed basketball court at the intersection of Martha and Aspen and that a possible change may involve closing a portion of Aspen Street. Closing Aspen from the end of our driveway east to Martha would be an ideal change and would remove any possibility of traffic accidents occurring due to proximity of the park equipment and the road. We would be in full support of this change. We realize that a major change as closing the road may take time. In the interim, I implore your assistance, and the assistance of those copied on this email, in getting the city to install a four way stop at Fifth and Aspen and additional stop signs at Martha and Aspen (which is right by the tennis courts). There are 10 children (including my own) that live on or within a few houses of the intersection of Fifth and Aspen under the age of 6 as well as two 12- year -olds that are ALWAYS out playing with their cousins and friends, using the park daily or walking across that intersection to school. Please let me know what I can do to help with this seemingly easy fix to a problem that could translate to the unthinkable. I look forward to hearing from you and what can be done. Thank you and have a nice weekend. :- 2 Brian Westerhaus Cell: (612) 730 -3943 Cc: Ken Harycki (Mayor of Stillwater) David Brandt (Park and Recreation Committee) Brian Larson (Traffic Safety Review Committee) Ward 2 James Martin (Traffic Safety Review Committee) Ward 2 Minnesota Historical Society March 31, 2010 Mr. Michel Pogge City of Stillwater 216 N 4th Street Stillwater, MN 55082 RE: F.Y. 2010 Certified Local Government Grant Dear Mr, Pogge: I am pleased to inform you that on March 11, 2010 the Minnesota Historical Society's Grants Review Committee reviewed the city's Certified Local Government grant application. Their recommendation was to approve the request of $8001 for the fourth phase of the Heirloom and Landmark Sites Program project. The Grants Office is in the process of preparing the Certified Local Government Grant Agreement for your project. This will be forwarded to you within the next few weeks. On behalf of the Society and the State Historic Preservation Office, I am pleased to be able to inform you of this award. Our office looks forward to working with the city on this important project. Should you have any questions or concerns about the award, please do not hesitate to call Mike Koop at 651-259-3452. Thank you. Sincerely Britta L. Bloomberg Deputy State Historic Preservation Officer cc: The Honorable Ken Harycki, Mayor, City of Stillwater Howard Liberman, HPC Chair WMAMEM RI- MIM XWN 651-259-3000 - 888-727-8386 - www.mnhs,or9 S � 1 W FPO NI E P' 0 B ROWN 1380 HIGHWA 36 C R E E K W A T E R S H E D DISTRACT STILLWATEPL, MN 5 5 0 8 2 651.275.1136 x26 [Pl-iONEI 651.275.1254 1 FAX WWW.BCW1[).0P1G REGULAR MEETING OF THE BOARD OF MANAGERS Monday, April 12, 2010 N Call Regular Meeting to order Approve Regular Meeting Agenda and Discussion Agenda 3. Public Comments Regular Board Meeting will be held at the Washington Conservation District Offices in Valley Ridge Mall at 1380 West Frontage Road, Hwy 36, Stillwater, MN I 4. Approve Board Meeting minutes March 8, 201 Regular Meeting — Board Action 5. Treasurer's Report a) Review Authorized Funds Spreadsheet b) Permit Fee Statements Review 6, Projects/Programs a) Diversion Drainage Analysis - Presentation b) Fen Joint Stillwater Board meeting date./agenda — Board Actio6 1.) Trolley Line Repair— Update/Board Action Spring/Summer BCWD Tour — Board Action 2.) Vegetation Survey — Board Action c) BMP Program a) 1.) BMP Subcommittee 2.) Projects— Board Action 3.) BMP backyard signage d) Brown's Creek Trails Park Management Plan — Board Action e) Long Lake Boat Use Survey — Board Action 7. New Business a) 2009 Audit — Board Action b) 20 Insurance Deductible Options — Board Action c) 201 EnViTothon Funding Request — Board Action d) FOR 2010 Rates — Board Action e) Joint Stillwater Board meeting date./agenda — Board Actio6 f) Spring/Summer BCWD Tour — Board Action g) Metro MAWD - Tuesday, April 20th at 7:00-9:00 PM & Treasurer's Report (continued) a) Current Items Payable-Board Action 9. Discussion Agenda - No Action Required a) Administrator Updates • Permit Updates • BWSR Clean Water Fund Grant — Stillwater Country Club • Brown's Creek Biota TMDL b) Communications & Manager Reports c) May 2010 BCWD Board Agenda 10. Adjournment • Masterman Lake Management Plan • St. Croix Conference • MAWD Legislative Breakfast/Day at the Capitol MANAGERS: CRAIG LEIS ER, PRESI s RICK VANZWOL, VICE - PRESI " GAIL PUNDSACK, VICE - PRES • GERALD )OHNSON, SECRETARY 0 CONN If TAI LLON, TREASURER CONSENT CALENDAR APRIL 13,20 10 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ffEM Administration A. Approval to appoint Robert Fleischman, Lake Elmo, to the Workforce Investment Board, representing small business, to a first term expiring June 30, 2012. Human Resources B. Approval to authorize a 1.0 FTE Special Project position as Criminal Analyst in the Sheriffs Office wholly funded through a Homeland Security and Emergency Management grant. Library C. Approve of resolution to use books that have been donated to the library as incentives for participation in library reading programs and for volunteering at library book sales. Property Records and D. Approval to renew On-Sale Malt Liquor and Sunday Liquor License, and Taxpayer Services Consumption and Display permit for Disabled Veteran's Rest Camp for the period of April 1, 2010 through March 31, 2011. Public Works E. Approval to enter into a cooperative agreement with the City of Afton to facilitate the Downtown Afton Stormwater Management Plan. F. Approval of Supplemental Agreement No. 1, Change Order No. 2, and Work Orders No. 2 through 4 to County State Aid Highway 12 turn lane construction project with Dresel Contracting; and approval of resolution, final payment to Dresel Contracting, Inc., in the amount of $23,561.77 for the County State Aid Highway 12 turn lane project. G. Approval of resolution authorizing the Commissioner of the Minnesota Department of Transportation to perform a speed study to determine the reasonable and safe speed limit in Newport, County State Aid Highway 18, and St, Paul Park/Newport, County State Aid Highway 38. H. Approval of Change Order #3 to contract with Parsons Electric, LLC in the amount of $114,215.09 for the 2025 Government Center Campus Improvements project. 1. Approval of Change Order #3 to contract with Wasche Commercial Finishes, Inc. in the amount of $1,192, for the 2025 Government Center Improvements project. Approval of resolution to apply for and participate in State Department of Natural Resources (DNR) funding for maintenance of cross-country ski trails within the county parks system and execution of the Trail Assistance Grant Agreement through the Minnesota Trail Assistance Program. K, Approval of resolution to execute a license agreement between Washington County and the Statue of David LLC Film Company providing for the terms and conditions to film movie scenes at the Washington County Law Enforcement Center. Sheriff's Office L. Approval of resolution recognizing the 911 Public Safety Dispatchers in Washington County in honor of National Public Safety Telecommunications Week. M. Approval of acceptance of the Communication System Subscriber agreements with the City of Lakeland. N, Approval to accept a donation from the Rotary Club of Forest Lake in the amount of $500. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissional may elect to pull a Cbnsent Calendar item(s) for discussion and/or sq)amte action. Washington Board of Commissioners County Dennis C. Hegberir, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 BOARD AGENDA Myra Peterson, District 4 Lisa Weik, District 5 APRIL 20, 2010 - 9:00 A.M. 9:00 Washington County Regional Railroad Authority (RRA) Convenes A. Roll Call B. Pledge of Allegiance C. RRA Minutes April 6, 2010 D. I -94 Corridor Commission Strategic Communications Plan Contract with Tunheim Partners E. Adjourn 2. 9:10 Washington County Board of Commissioners Convenes Roll Call 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, andpresent your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or ifit is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:15 Consent Calendar — Roll Call Vote 5. 9:15 National Volunteer Week A. Proclaim April 18-24,2010 as National Volunteer Week in Washington County B. Community Thread Volunteers Valerie Jones, Executive Director C. Resolution Recognizing Washington County Committee Volunteers 6. 9:40 Public Health and Environment — Deb Paige, Emergency Services Manager State Homeland Security Grant 7. 9:50 General Administration — Jim Schug, County Administrator A. Recognize April as National County Government Month B. Legislative Update 8. 10:05 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the stq/f. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:25 Adjourn 11. 10:30 to 10:50 - Board Workshop with Property Records and Taxpayer Services Final 2010 Property Taxes 12. 10:50 to 11:10 —Regional Railroad Authority Workshop with Public Works Update on Counties Transit Improvement Board April 21 Meeting Agenda Items 13. 11:10 to 11:30 —Board Workshop with Public Works Review Options to Utilize County State Aid Funding for Pavement Rehabilitation Work in 2010 14. 11:30 to 11:50 —Board Workshop with Administration Status of Land and Water Legacy Program Projects and Related Parkland Acquisitions ** *MEETING NOTICES LISTED ON BACK * ** Assistive listening devices are available for use in the County Hoard Room KlUAL EMPLUYMENI UPPUKIUNIIY / Ai AWIUN tMPLUYER 1T'AS?" CO#ATTBOA.!1P OF COMMISSIONE1 CONSENT CALENDAR APRIL 20, 20 10 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of the April 6, 2010 Board Meeting minutes. B. Approval to reappoint Dennis Hanna, St. Paul Park, and Brian Johnson, Woodbury, to the South Washington Watershed District Board of Managers, to terms expiring May 1, 2013. Property Records and C. Approval of resolution for a Premises Permit Application from the Taxpayer Services Climb Theatre, Inc. D. Approval of resolution for an application for Exempt Permit from the Hastings Duck Unlimited. E. Approval to renew application of On Sale Liquor and Sunday Liquor License, for Withrow Ballroom Catering Services, LLC dba Bergmann Withrow Ballroom and Event Center for the period of April 1, 2010 through March 31, 2011. Public Works F. Approval of resolution for participation in the Minnesota Trail Snowmobile Trails Assistance Program for the Star Trail Association and execution of the application with the State of Minnesota for reimbursement of trail maintenance costs and grant agreement as it is available. G. Approval to increase the fee for firewood sold in Parks facilities from $4.00 per bundle to $5.00 per bundle, and amend Policy #1032 to reflect the change. H. Approval and execution of Amendment #1 with ThyssenKrupp Elevator Corporation for elevator preventative maintenance services. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. MEETING NOTICES" ("Meeting dates, time and locations may change. Contact the Office ofAdministration or individual agencies for the most current information) Date Committee Time Location April 15 AMC Board of Directors Meeting 10:00 a.m. 125 Charles Avenue — St. Paul April 20 Housing and Redevelopment Authority 3:30 p.m. 1584 Hadley Avenue North — Oakdale April 20 Historic Courthouse Advisory 5:00 p.m. 10 1 West Pine — Stillwater April 20 Reception for County Committee Members 5:00 p.m. 10 1 West Pine — Stillwater April 21 Counties Transit Improvement Board 8:30 a.m. 90 West Plato Blvd. — St. Paul April 21 Workforce Investment Board 8:30 a.m. 8301 Valley Creed Road — Woodbury April 21 Plat Commission 930 a.m. Washington County Government center April 21 Metro TAB Program & Advisory Board 12:00 p.m. 390 'Robert Street North — St. Paul April 22 Audit Committee 4:00 p.m. Washington County Government Center Washington :County APRIL 13, 2010 - 9:00 A.M. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board Of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, Districl:4 Lisa Welk, District 5 Visitors may share their comments or concerns on any issue that is a responsibility orfunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the county Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation irit becomes redundant repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled ag it 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Property Records and Taxpayer Services — Kevin Corbid, Director Denial of Application to Repurchase Tax Forfeited Land by Kent L. Lavake 5. 9:20 General Administration — Jim Schug, County Administrator Legislative Update 6. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for afuture board meeting. 7. Board Correspondence S. 10:10 Adjourn 9. 10:15 Board Workshop with Public Health and Environment to 11:00 Status Report on the Statewide Health Improvement Program (SHIP) * * * It * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * It * * * * * * * * * * * * * * * * *air MEETING NOTICES" ("Meeting dates, time and locations may change. Contact the Office ofAdministration or individual agencies for the most current information) Date Committee Time Location April 13 Finance Committee 1 a.m. Washington County Government Center April 14 MELSA 12:00 p,m. 100 Empire Drive — St. Paul April 15 MICA 2:00 pm. Kelly Inn, Sibley Room 2"' Floor — St. Paul April 15 Minnesota Extension 5:00 p.m. Washington County Government Center April 15 CAP-Ramsey and Washington Counties 6:30 p.m. 450 Syndicate Street North — St. Paul Assistive listening devices are available for use in the County Board Room tUUAL tmrLU TMtN I urrUK I UNII T / AITIKMA I 1Vt At- i iummrLUTtR Summary of Proceedings Washington County Board of Commissioners April 6, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Accounting and Finance Approval to revise the following policies: Policy #2501, Payment of County Obligations; and Policy #2803, Fund Descriptions. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Peterson — congratulated James McCalvy who will receive his Eagle Scout Award this Sunday; Commissioner Weik — spoke at the Child Abuse Prevention Council event held at the Historic Courthouse which remembered those children who died in the past year as a result of child abuse and neglect; the current six -year funding agreement between the Minnesota Pollution Control Agency and the Solid Waste Management Coordinating Board is set to expire on June 30; the Solid Waste Management Coordinating Board is seeking a legislative solution if an agreement cannot be reached; attended the AMC Legislative Conference which discussed Charter counties; attended the Metro Energy Policy Coalition meeting and discussed understanding the differences between various carbon management strategies; - Commissioner Kriesel — reported that an initial meeting of the Stillwater Bridge advocacy group was held. Community Services Approval of the following actions: - Appoint Cheryl Beaumier, St. Paul College, to the Workforce Investment Board, representing Post - Secondary Education; - 2010 -2011 contract with Minnesota State Operated Community Services to provide home and community based services to individuals with developmental disabilities on Medical Assistance waivers. General Administration Approval of the following actions: - Ken Heuer, Oakdale, spoke to the Board on property taxes and the discrepancy between assessed values and what homes are selling for; - March 9, 16 and 23, 2010 Board meeting minutes; - Resolution No. 2010 -043, reappointment of Donald J. Theisen as County Highway Engineer; - Resolution No. 2010 -044, Department of Natural Resources Metro Greenways grant agreement to acquire interests in property through the Land and Water Legacy Program; Resolution No. 2010 -045, Department of Natural Resources Conservation Partners Legacy Grants Program agreement to acquire interests in property through the Land and Water Legacy Program; Board consensus that because of budgetary constraints and that the Counties Transit Improvement Board had met with Federal legislative staff recently, that it would not be necessary to send a Commissioner to Washington D.C. at this time; Legislative update presented; - Authorize staff to amend the legislative request to donate certain parcels along the St. Croix River to the National Park Service rather than selling the parcels to the National Park Service; Board correspondence was received and placed on file; Board workshop held to review the highlights of the new Federal health care reform law. Human Resources Approval to ratify the 2010 -2011 wages and health insurance for Confidential Employees. Information Technology Joint Powers Agreement for development of optical fiber network with Independent School District #833. Property Records and Taxpayer Services Board workshop held to discuss the assessment year 2010 /pay 2011 property valuations. Public Health and Environment Approval of inter - county agreement with Chisago County for reciprocal use of household hazardous waste collections. Public Works Approval of the following actions: - Change Orders #8 -12, General Sheet Metal Company, Inc.; - Change Orders #5 and #13, Commercial Drywall, Inc. in the amounts of $10,084.03 and $145,978.99; - Change Orders #18 and #21, Peoples Electric, Inc., in the amounts of $43,549 and $16,476; - Change Orders #8, Ramsey Excavating, Inc., in the amount $1,859; - Change Orders #6 and #11, Gresser Companies, Inc., in the amounts of $13,530.18 and $3,977; - Resolution No. 2010 -039, Salem Lutheran Church overflow parking lease amendment; - Resolution No. 2010 -040, State of Minnesota monitoring equipment site lease; Contract with SRF Consulting Group, Inc., construction inspection services for County Road 83 overpass construction project in Forest Lake; Resolution No. 2010 -041, bid award for County Road 83 Overpass construction project in the City of Forest Lake to Robert R. Schroeder Construction; Resolution No. 2010 -042, agency agreement with the Minnesota Department of Transportation for oversight engineering for County Road 83 Bridge over Trunk Highway 35 project in Forest Lake. Regional Railroad Authority Approval of the following actions: - March 9, 2010 Regional Railroad Authority minutes; - Resolution No. RRA- 2010 -002, subrecipient agreement with the Metropolitan Council for the I -94 Alternative Analysis. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota. STILLWATER TOWN BOARD MEETING April 8, 2010 Town Hall 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Hiniker, Linda Countryman and Matt Beane, Clerk Kathy Schmoeckel, Attorney Soren Mattick, Engineer Paul Pearson, Planner Berry Farrington, Treasurer Marsha Olson and Chief of Police Steve Nelson. 1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hiniker/Beane moved to approve the 3/11/10 Stillwater Town Board Meeting minutes as written. (3 ayes, Untiedt abstain) 3. TREASURER- a) Report given. Reallocation of funds will be discussed at the next meeting. The Treasurer will provide a cash flow analysis in the meantime. b) Cony Machine - The maintenance agreement for the copy machine will continue for another year. c) The following checks and claims were approved for payment. Claim Vendor Amount, 4202 Hillcrest Animal Hospital, PA $ 203.55 4205 MI Raleigh Trucking, Inc. 35,131.15 4203 League of Minnesota Cities 315.00 4209 On Site Sanitation 73.74 4204 MFRA 1,069.80 4212 Stillwater Gazette 115.34 4201 Earl F. Anderson, Inc. 3,287.43 4210 Qwest 310.00 4213 Washington Co. Public Safety Radio 100.02 4200 Bryan Rock Products, Inc. 106.34 4206 Kathleen Nelson 21.21 4207 Stephen Nelson 785.00 4208 Marsha Olson 145.84 4211 Kathryn Schmoeckel 278.96 4214 Minnesota Dept. of Revenue 16.85 4215 Internal Revenue Service 513.84 4216 PERA 283.18 Olson, Marsha 522.42 Nelson, Kathleen 478.73 Schmoeckel, Kathryn 863-05 0 . , 111mr� Stillwater Town Board Mtg. - 4/8/1 Page 2 Nelson, Stephen 1,089.73 3. PLANNER - a) Arcola Bluffs Major Subdivision - Planner Berry Farrington reviewed the previous discussions regarding this subdivision which had previously been approved in 2007. A new development agreement will need to be made and other documents will need to be updated to reflect the new approval date. We should confirm what the balance of the letter of credit is and see that the park dedication is spelled out. M/S/P Hiniker/Beane moved to approve the preliminary and final plan, subject to entering into a development agreement. (4 ayes) b) Zoning Ordinance Updates - • Minor Subdivisions - In July of 2008, Washington County required that minor subdivisions be platted. The Township is now looking at changing our ordinance to make it consistent with the County's. The consensus of the Board was to bundle the ordinance updates and have one public hearing on all of them. • Livestock (chickens) - This issue involves allowing chickens on lots smaller than 5 acres. The planning commission had requested more information on how many lots in the Township this could potentially affect. Berry Farrington said that Bayport had reported no problems with their ordinance, but that it was a relatively new thing. The planning commission should continue to explore this issue. 4. CLERK - a) Heavy Metal Day - Maroney's would be willing to run a heavy metal day this year, but since it was not very busy last year, they were wondering if we should go with a heavy metal day only every other year. The consensus was that every two years would be fine. b) Expense Reports - Treasurer Marsha Olson will check on what expenses are paid in other communities and for various Township employees. c) Policy for second monthly Town Board meeting - This will be added as a regular agenda item. The staff and Board will be polled to see if they have any business requiring a second meeting. d) Recycling Grant - The Clerk will check with Washington County to see if we received a grant for 2009. The application for 2010 will be filled out. 5. ' WATERSHED BOARD REAPPOINTMENT - Tom Polasik represents us on the loard and is asking for reappointment. M/S/P Hiniker/Countryman moved to authorize the chair to sign a letter supporting the reappointment of Tom Polasik to the Carnelian Marine-St. Croix Watershed District. (4 ayes) 6. GOVERNOR'S PROCLAMATION - Supervisor Matt Beane presented a Certificate om 6 Stillwater Town Board Mtg. — 4/8/10 Page 3 of Recognition to Pat Bantli recognizing her 36 years of service. Rosemary Ranalla was thanked for her help in coordinating the procedure. 7. CHIEF OF POLICE' - a) Report given. There were 29 burning permits, none for buckthorn. No dogs were impounded. b) Buckthorn removal - Steve Nelson has been in touch with Washington County Sentence to Serve and they will be coming May 1 st to clear buckthorn around the hall. He has also checked with Rick Jacobson to see if there is any other work that needs to be done. c) Identity Theft - There has been an issue with identity theft at a downtown Stillwater restaurant. People should monitor their bank statement, credit card accounts and credit reports and if there are any problems, they should contact Steve Nelson. d) Highway 96 speed limit - There is no news on the study. The person who had complained has started a petition. 8. ROAD WEIGHT LIMITS - Engineer Paul Pearson explained that road restrictions are governed by the State and MNDOT regulates them. A new statute was developed in 2009 which has road restrictions on gravel roads of 5 tons and on paved roads as 10 tons which is equal to a state highway. We could mark our roads with less than the 10 ton limit. Our roads are generally built to a 7 ton standard. Paul Pearson will ask Raleigh for an estimate of the cost to purchase and put up signs and he will also develop a map to indicate where signs should be placed. 9. OAK HILL ACCESSORY STRUCTURE - There are two code enforcement issues involving outdoor storage of vehicles and a lean-to which was built without a permit. The individual is also growing trees on the property and has plant nursery equipment. A nursery business would require 10 acres and he has only 7 acres. The property owner was asked to apply for a variance for the lean-to and for the plant nursery. Town Board members will try to visit the site before the next meeting. 10. NATIONAL PARK SERVICE - Robin Maercklein of the National Park Service was present. They had a burn of the prairie in the Arcola Trail area. The neighbors had been notified. They also plan to have a burn at Fairy Falls in the future. Mr. Maercklein answered questions from the audience. 11. COMMUNICATION COMMITTEE - They will be meeting on April 21 If Board members have ideas for the upcoming newsletter, they should contact Sheila-Marie Untiedt. Stillwater Town Board Mtg. — 4/8/10 Page 4 12. ADJOURNMENT - The meeting was adjourned at 8:45 p.m. Cam , Chairperson -9 • 6