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HomeMy WebLinkAbout2010-04-06 CC PacketREGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE IMF OIOTO►LACE OF MINNESOTA AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street April 6, 2010 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Joint partnership discussion with Washington County Sheriff's Dept — Sheriff Hutton 2. Directional signs for Downtown Parking Tots 3. Discussion of possible solar panel ordinance STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD 7. Finance Director 2. Fire Chief 4. Community Dev. Director 6. City Attorney 8. City Administrator 7:00 P.M. AGENDA APPROVAL OF MINUTES- Possible approval of March 16, 2010 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 4. Proclamation: Stillwater Girls Nordic Ski Team Day 5. United Way 4:30 P.M. 7:00 P.M. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. CONSENT AGENDA (Roll Call) 6. Resolution 2010 -55, directing payment of bills 7. Resolution 2010 -56, resolution declaring a State of Emergency 8. Resolution 2010 -57, approval of 2010 Stillwater Farmers Market contract 9. Possible approval of annual Gopher to Badger Marathon — Final Stretch — Special Even 10. Possible approval of annual Hope House special event 11. Resolution 2010 -58, accepting the grant acceptance from the Minnesota Historical Society PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 12. This is the date and time for a public hearing to consider an amendment to the City's swimming pool ordinance. The amendment being considered would require all swimming pools to have safety fences surrounding them, or surrounding the yard they are located within. Currently certain pool covers are allowed to serve as a pool's safety barrier. If adopted, the amendment would no longer allow pool covers to serve as a pool's safety barrier. Published in the Stillwater Gazette on March 25, 2010. UNFINISHED BUSINESS 13. Discussion on problem properties 14. Discussion on CGI Contract renewal NEW BUSINESS 15. Discussion on the dome turf — Recreation Center 16. Possible approval to hire two (2) summer seasonal for Public Works sewer department 17. Possible approval of rates for parking ramp vouchers (Resolution — Roll Call) 18. Changing of Canvassing Board date for August Primary Election PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT to Executive Session All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Diane Ward From: Jim Roush Sent: Tuesday, March 23, 2010 6:14 PM To: Diane Ward; Dave Magnuson Cc: afsundberg @yahoo.com Subject: FW: Good fences make good neighbors FYI Best regards, Jim Roush City Councilman, Ward 3 City of Stillwater From: Kevin Balfanz [mailto:kmbalfanz @yahoo.com] Sent: Mon 3/22/2010 1:07 PM To: Ken Harycki; Robert Gag; Micky Cook; Jim Roush; Mike Polehna Subject: Good fences make good neighbors Stillwater City Council and Mayor Harycki, As a Certified Safety Professional, Certified Pool Operator and parent I was shocked and disappointed to read in the March 17 Gazette that the City of Stillwater ordnance on swimming pools does not require fences. I was then flabbergasted to read further and discover that the ordinance requiring fences was in place prior to 2005 and was apparently consciously modified. I agree that well designed and maintained security covers can be an effective engineering control to prevent access to the pool, however they must be activated and therefore require an administrative function. In contrast a well designed and maintained fence with a self closing and latching gate is a passive engineering control that does not require an administrative function to be effective in limiting access to a pool. Pool covers (and perimeter or in -water alarms) should serve only as an additional layer of safety, not the primary method of protection. As this discussion continues I encourage everyone to review the following resources on this topic: US Consumer Safety Commission "Safety Barrier Guidelines for Home Pools." http://www.cpsc.gov/cpscpub/pubs/pool.pdf Notable item from this publication: "77 percent of the swimming pool accident victims had been missing for five minutes or less when they were found in the pool drowned or submerged." Fences for public pools are required under Minnesota Administrative Rules 4717.1550 https://www.revisor.mn.gov/rules/?id=4717.1550 Notable item from this publication: "Access to a public pool within a building or enclosure must be controlled: (1) by locating the pool in a separate room with self - latching doors that restrict access to the room; or (2) with fencing or a comparable barrier which is at least four feet high and has self - closing, self - latching doors or gates." Center for Disease Control and Prevention http://www.cdc.gov/1 l om eandRecreati onal S afety /Water- Safety /waterinj uri es- factsheet.htm 1 Notable item from this source: "Install a four - sided, isolation pool fence that completely separates the house and play area of the yard from the pool area. The fence should be at least 4 feet high. Use self - closing and self- latching gates that open outward with latches that are out of reach of children. Also, consider additional barriers such as automatic door locks or alarms to prevent access or notify you if someone enters the pool area." I can and would be willing to provide dozens more credible sources citing that fences around swimming pools is a prudent form of protection. I can provide zero credible sources that state that a cover of any type is an acceptable primary protection source. Quotes I would never like to read in the paper: Pool owner "I did not activate the cover because I just stepped away from the pool for a minute." Toddler drowning victim parent "We turned our back for just a minute and he was gone." Please let me know if I can be of any assistance during this discussion. Thank you, Kevin Balfanz 313 W. Sycamore St . kmbalfanz @yahoo.com 651- 351 -1327 2 Memo Message: Community Development Department To: City Council From: Michel Pogge, City Planner Date: Friday, April 02, 2010 Re: Signage for Downtown Parking With the new parking ramp, the Downtown Parking Commission has taken time to review the way - finding signage to all of the downtown parking lots. The existing signs were installed approximately ten years ago and have not been updated to reflect changes to downtown parking. For example, no signs point to Lot 13 across from Teddy Bear Park. The Downtown Parking Commission proposes to replace all of the existing 13 way - finding signs (see attached) with new way - finding signs that were designed by Lake Design Group, Inc. These signs are consistent with the signs that were installed in all of the parking lot approximately 5 years ago and are the standard parking lot logo that consist of a white "P" on a black background. Each set of parking lot way - finding signs will run $52.30 plus any required brackets or poles. The Downtown Parking Commission recommends removing the existing sign and replacing them with 14 new sets of parking lot way- finding signs according to the attached plan. RECOMMENDATION Approve the new downtown parking way - finding signage as presented. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 Fax: 651.430 -8810 • email: mpogge @ci.stillwater.mn.us Parking Way Finding Signs Existing Created by: Stillwater Community Development -- Planning Division (2/12/2010) Parking Way Finding Signs Proposed Created by: Stillwater Community Development -- Planning Division (2/12/2010) 1 6£8( (59 1S9 v {oravvryy 41ma°79vw "al V89,9 *la 90v7 ,Cy pasvdaid tIOSauaTW '.ra1emMS Jo Au D AQII.LS NDIS Lou ONDRIVd CD Memo Community Development Department Message: To: City Council CC: Bill Turnblad From: Michel Pogge, City Planner Date: Friday, April 02, 2010 Re: Solar Panels The City Council directed staff to review what other communities do related to the regulation and placement of solar panels. Attached is a listing of communities around Minnesota and what, if any, ordinances they have in place to address solar panels. One of the more comprehensive ordinances in place is from the City of Woodbury. Their ordinance addresses most of the issues surrounding solar panel placements both related to freestanding and roof top installations. A copy of their ordinance has been attached for your review. RECOMMENDATION The Council should review the attached information and direct staff on how to proceed. From the desk of... Michel Pogge, AICP • City Planner City of Stillwater - 216 N. 4th Street -Stillwater, MN 55082 651.430 -8822 -Fax: 651.430 -8810 -email: mpogge @ci.stillwater.mn.us City Standard Arden Hills Code does not currently address issue Brooklyn Park Solar panels follow same requirements' as main home Buffalo Code does not currently address issue Chanhassen Solar panels must follow same requirements' as main home. Golden Valley Roof solar panels follow same requirements' as main home, freestanding solar panels follow standards' of accessory buildings Hastings Code does not currently address issue Hutchinson Solar panels are exempt from height standard. Minneapolis Code does not currently address issue Mounds View Solar panels follow same requirements' as main home North Branch Solar panels follow same requirements' as accessory buildings Oakdale Code does not currently address issue Plymouth Solar panels follow same requirements' as main home Sherburne County Code does not currently address issue Shoreview Code does not currently address issue St Louis Park Solar panels must follow same requirements' as main home. Stillwater Code does not currently address issue Woodbury Has standards for both freestanding and roof top. Addressed safety and other areas. Willmar Code does not currently address issue Sample of Solar Panels Regulations by Community 1 Setbacks and height limitations Points to consider: 1. Accessory structures are generally allowed to be closer to a rear or side lot line than a home. 2. Accessory structures have more stringent height regulations than a home. 3. Whether home or accessory structural height and setback regulations are applied to solar panels, they probably ought to be prohibited in front yards and side front yards on corner Tots. City of Woodbury 24 -406 Solar energy systems. (a) Zoning districts. Solar energy systems in accordance with the standards in this section are allowed as a permitted accessory use in all zoning districts. (b) Standards. (1) Exemption. Passive or building- integrated solar energy systems are exempt from the requirements of this section and shall be regulated as any other building element. (2) Minimum Lot Size. In the R -4, Urban Residential Zoning District, a minimum lot size of 8,000 square feet is required for ground- mounted solar energy systems. (3) Height. Roof - mounted solar energy systems shall comply with the maximum height requirements in the applicable zoning district. Ground - mounted solar energy systems shall not exceed 15 feet in height. (4) Location. In residential zoning districts, ground- mounted solar energy systems are limited to the rear yard. In non - residential zoning districts, ground- mounted solar energy systems may be permitted in the front yard of any lot or the side yards on corner lots but shall not encroach in the minimum 20 -foot landscaped area adjacent to public rights -of -way. (5) Setbacks. Ground - mounted solar energy systems including any appurtenant equipment shall be set back a minimum of 15 feet from all property lines and a minimum of 30 feet from all dwellings located on adjacent lots. Roof- mounted systems shall comply with all building setbacks in the applicable zoning district and shall not extend beyond the exterior perimeter of the building on which the system is mounted. (6) Roof mounting. Roof - mounted solar collectors shall be flush mounted on pitched roofs. Solar collectors may be bracket mounted on flat roofs. (7) Easements. Solar energy systems shall not encroach on public drainage, utility roadway or trail easements. (8) Screening. Solar energy systems shall be screened from view to the extent possible without reducing their efficiency, but are exempt from the strict requirements of Section 24- 307(a)(10). Screening may include walls, fences or landscaping. (9) Maximum Area. In the R -4, Urban Residential, zoning district, ground- mounted solar energy systems shall be limited to a maximum area of 200 square feet. In other residential zoning districts, ground- mounted solar energy systems shall be limited to a maximum area consistent with the accessory structure limitations in Section 24- 281(b) or no more than 25 percent of the rear yard, whichever is less. (10)Aesthetics. All solar energy systems shall use colors that blend with the color of the roof or other structure. Reflection angles from collector surfaces shall be oriented away from neighboring windows. Where necessary, screening may be required to address glare. (11)Feeder lines. The electrical collection system shall be placed underground within the interior of each parcel. The collection system may be placed overhead near substations or points of interconnection to the electric grid. (12)Deviations. Any deviation from the required standards of this ordinance may be permitted through an interim conditional use permit in accordance with Section 24- 407. (c) Safety. (1) Standards and Certification. a. Standards. Solar energy systems shall meet the minimum standards outlined by the International Electrotechnical Commission (IEC) ,the American Society of Heating, Refrigerating, and Air - conditioning Engineers (ASHRAE), ASTM International, British Standards Institution (BSI), International Electrotechnical Commission (IEC), International Organization for Standardization (ISO), Underwriter's Laboratory (UL), the Solar Rating and Certification Corporation (SRCC) or other standards as determined by the Community Development Director. b. Certification. Solar energy systems shall be certified by Underwriters Laboratories, Inc. and the National Renewable Energy Laboratory, the Solar Rating and Certification Corporation or other body as determined by the Community Development Director. The City reserves the right to deny a building permit for proposed solar energy systems deemed to have inadequate certification. (2) Utility Connection. All grid connected systems shall have an agreement with the local utility prior to the issuance of a building permit. A visible external disconnect must be provided if required by the utility. (d) Abandonment. If the solar energy system remains nonfunctional or inoperative for a continuous period of one year, the system shall be deemed to be abandoned and shall constitute a public nuisance. The owner shall remove the abandoned system at their expense after a demolition permit has been obtained. Removal includes the entire structure including transmission equipment. (e) Permits. A building permit and interim conditional use permit, if required, shall be obtained for any solar energy system prior to installation. Memo To Mayor Harycki and Council From Stuart W. Glaser, Fire Chie Date: April 6, 2010 Re: Staff Report Stillwater Fire Department Emergency Calls • 350 calls from January 1 to March 31 (252 calls during same time period in 2009) • 94 calls from March 13 to April 2 ( 50 calls during same time period in 2009) o 375 Staff hours o DNR Spring Burning Restrictions are in Effect o 6 Grassldland fires o 1 House Fire 1300 Block of Fifth Avenue South o 1 Mutual Aid Response — Mahtomedi Bam Fire Code Enforcement Activities (Performed by Chief, Deputy Chief, and Duty Crews) • Company Maintenance Inspections (Performed by duty crews) o Fire system maintenance follow ups o 48 Staff hours • Numerous follow up phone calls and contractor consultations Administrative Activities (Performed by Chief, Deputy Chief and Assistant Chiefs) • Required and Requested Meeting Attendance to Date o Washington County Fire Chiefs Meeting — Evening meeting 1/6 & 3/3 (Chief) o Capital City Regional Fire Association Meeting — Evening meeting 1/13 & 3/10 (Chief, Assistant Chiefs) o Chief Fire Officer Meetings 1/14, 2/4, 4/1 (Chief Officers) o Department Officers Meeting — Evening meetings 1/26, 2/23, 3/23 (All Officers) o Stillwater Marathon Preparation Meeting — Early AM 1/20, 1/29, 2/19, 3/12, 4/2 (Chief) o Washington County Emergency Management Council Meeting 1/20 (Chief) o MSFCA Statewide Mutual Aid Committee Meeting 1/26 & 2/22 (Chief) o Stillwater School District Community Partner Meeting 2/11 (Chief) o Metro Fire Chiefs Meeting 2/21, 3/29 (Chief) o Special Event Gopher to Badger Meeting 2/24 (Chief) o City Special Events Task Force Staff Discussion 2/26 (Chief) o City Staff Meetings — Every Wednesday (Chief) o City Council Meetings — Evening meetings 1 and 3 Tuesdays (Chief) o Personnel management issues and follow up (Chief, Deputy Chief) o Annual Report Preparation and Presentation (Chief, Deputy Chief) o FEMA Grant Close Out $122,850.00 (Deputy Chief) o Staff report preparation research data for report (Chief, Deputy Chief ) o Response follow up meeting with Sheriffs Office 3/4 (Chief, Deputy Chief) o Meeting with Sheriff regarding equipment Partnership Discussion 4/1 (Chief) o Flood Preparation Meetings 3/19 (Chief) o Governor's Emergency Management Conference 3/16 — 3/18 (Chief) O Administrative Support Activities (Performed by .25 Secretary/Dispatcher) o Inspection scheduling o Required data entry (training hours, SCBA inspections, etc.) o Invoice tracking o Time sheet, Vacation, and Sick Leave Management o Phone calls and follow up o ISO Insurance questions o Permit issuance activities Apparatus Maintenance 0 Several vehicles in need of repairs o Water Tender 6106 — 1989 Ford L9000 (Out of Service and Inoperable Since 4/6) • Page 2 n Unknown front end problem — shakes/shimmies when driving at highway speeds. n Sent to Boyer Ford/Trucks for analysis and repair on 4/6. o Quick Attack 6107 - 2004 Ford F550 (Out of Service and Inoperable Since 3/29) a Power Steering Pump Leak O Turbo Booster Needs Replacement a Hose/Filter Leaks o Engine 6109 — 1986 Ford L9000 a Water tank indicator inoperable (repaired) o Engine 6108 — 1996 Pierce O Foam system out of service pending repair decision o Aerial 6112 — 2002 Pierce a Breathing air hose out of service pending manufacturers resolution General Station Maintenance O Apparatus Bay Doors and Door Openers Needed Maintenance and Repair (doors would get stuck open and unable to close, lift cables frayed and wom, motors needed maintenance.) • Routine maintenance of vehicles and emergency equipment performed daily by duty crews • Routine maintenance and housekeeping of station performed daily by duty crews O Light repair work and maintenance performed by duty crews when feasible or capable O 105 Staff Hours 3/12 — 4/2/10 Training O Department Training Drills — 1 and 3 Tuesday and One Saturday Moming O 141 Staff Training Hours 3/12 4/2/10 • Page 3 • 54 hours — General Firefighter Department Training (NFPA/ISO/OSHA Requirements) a 24 hours — Mandatory Technical Rope Rescue Basic Training a 24 hours — NIMS/ICS Mandatory Certification Training a 21 hours — Mandatory Technical Dive Rescue Training a 18 hours — Mandatory EMS Re-Certification Testing m� a e icc d ctivil��� , � � port • March was highlighted by flooding of the St. Croix River. The Police Department spent 400 hours (280 by sworn officers, 120 by reserves) patrolling the dike and other flood - related duties. Command staff spent countless hours in flood preparation, meetings, and supervising department flood - related activities. • Meetings attended: Washington County Chiefs Association; staff meetings; Parking Commission, Special Events Committee; Stillwater Marathon (x4). • Significant time was spent on Stillwater Marathon preparation. In addition to regularly scheduled meetings, additional meetings held to begin scheduling for traffic plan and work out financial issues with Marathon organizer. • Several hours spent on Problem Properties and the upcoming ordinance. In addition (the 100 block N. Sherburne), a mediator has been utilized to seek a solution (no results as of yet). • We are also beginning to receive are usual requests for police assistance with special events. Of the numerous special event applications received by the City, several utilize police resources in the form of traffic control, road closures, and /or security. • The three new Dodge Charger police vehicles were delivered this month. One will be put in service, two will be painted, graphics put on, and put into storage. They will only be put into service when one of the current fleet goes out of service. • The Harley Davidson Motorcycle will be put into service when weather permits. Good news is that we are not being charged for a new one, and are spared the expense of swapping out the emergency equipment. • Officer Kopel completed the Commercial Vehicle Inspectors course by the MN State Patrol. • Investigator LeMoine started teaching DARE classes at St. Croix Catholic. • We continue to be plagued by break -ins to vehicles (unlocked). These are not concentrated in one specific geographic area, but are spread out throughout the City. We have used media outlets to warn citizens to lock their vehicles, have conducted surveillance on potential suspects, and have utilized roving patrols with officers in plain clothes in unmarked vehicles, on foot, and on bikes. • We have accepted a grant for $11,700 from the Bureau of Justice Assistance (Stimulus Funds). The original grant was the potential for a Downtown Camera System. Because of financial concerns, this system was tabled indefinitely. We are going to try and re- direct the funds towards the boat acquired by the Police and Fire Dept.'s (for those of you who have dealt with the Federal Government regarding grants, this is no small chore and will be a major bureaucratic headache). Ielo1 Al.eaA oot. SS �m ' 89,...f:_._.. m� 61. <7 NON ' £ et o�< o L• Z 0 L1 I 961 Yearly Total I ' 69 � Zs 21 68 L8 69 19 89 i Q< 19 9E EZ 80 ` 906 811 89 E9 EE EL o 030 o 030 AON AON 100 1d3S 1d3S and env A7nr O o A7nr O q 3Nnr 3Nnr AVW AWN APRIL APRIL MARCH 000a o Li 4 . ZS . - a O 0 Cal 0 w O O CI n O C., .- 4o.- COON 01 0 28 <N 92 MARCH 62 0 61 0 OZ 1E 01 41 89 09 44 94 EE a I 98 ££ I 919 98 I E9 4£ I 4Z Z4 1 969 8Z1Z . 0 41 00 91. ea . 000000 L1 0 OCO. OS 2114 -2128 OZ Z 16 9 6Z 61 28 ZZ 9 91 91 11 L st I 91 61 1 6 t£ I _464 ' PART t OFFENSES Homicide 'CSC Robbery Aqq Assault Burglary/Poss Burg Tools 4egl an!gOA' hueowel Arson Welfare Fraud TOTALS: PART 11 OFFENSES 'Assault Terroristic Threats hra 6 1 atpulm5 - pneij /pa }Biel lla4l Drugs: PosslSalelPara FIee /Escap 'Gambling Crime Against Family DWI Liquor -All Other ' Kidnapping-Parental Rights Juvenile Alcohol Offender ' Juvenile Curfew Juvenile Runaway Juvenile Truant Juvenile Tobacco ' Juvenile Controlled Substance Disturb Peace /DOC ProstitutionlSex Related Harassing Communications T /DTP Weapon Crimes Against Justice All other MOC • • TOTALS: 'PART III, IV'&. V OFFENSES Animals }ue8806 Ieied ounod q 1001 Property Damage Accident Personal Injury Accident hnue6y iag}O }sissy Idea and MS tstssy 'Medical Domestic Alarms • • Lockouts 1 Suspicious Persons/Vehicles ' Noise /Disturbance /Mischief WarrantiDetox ' Welfare /Building /Hazard 911 Non - Emergency ' Misc Public/Civil Escorts /Bank Run ' All Other 9000 TOTALS: 6ulnon leglO peadS Parking All Other Traffic 1 1ol poolg) TO: Mayor & Councilmembers FROM: Bill Turnblad, Community Development Director MEETING DATE: April 2, 2010 RE: Status of Special Events Task Force CREATION OF TASK FORCE Ilwater T H E B I R T H P L A C E O F MINNESOTA On March 9, 2009 the City Council appointed a committee to draft a recommendation on the make -up and work goals of a Special Events Task Force. The committee consisted of Councilmembers Rob Gag and Micky Cook, as well as Community Development Director Turnblad. On April 4, 2009 the Council adopted the committee recommendations. In April the Council appointed members to the Task Force: two Councilmembers (Micky Cook and Rob Gag); Police Chief Gannaway; Park Commissioner McGarry; Chamber of Commerce Director Severson; CVB Representative Helmberger; one downtown merchant that is not a member of the Chamber (Vienette Olson); two at -large residents (Chris Murphy and Debbie Johnson); and Community Development Director Turnblad. STATUS OF WORK From July 2009 to present the group met once or twice a month to complete the list of seven tasks assigned by the Council. The tasks are to develop recommendations to the Council on: 1) Hosting a public forum for discussion of the issues; 2) Standardizing the process and requirements for larger events; 3) Establishing a threshold for determining which event applications are to be considered by the City Council and Park Commission; 4) Establishing a procedure for public comment and notification for certain kinds of events; 5) Establishing a threshold for determining which events should pay for city services, and at what rate; 6) Establishing a downtown beautification fee, how it should be administered and used; and 7) Establishing a threshold for determining which events should pay the $500 Public Park Usage Fee. Five of the seven tasks have been substantially completed, only the Public Park Usage Fee and payment for city services have yet to be completed. The final two tasks could be completed by the end of May. After that an open house would be held, and comments would be solicited from event organizers who have been active downtown. By July the City Council could consider the recommendations and comments. bt BI- WEEKLY PUBLIC WORKS- NARRATIVE MARCH 15 —March 31 ADMINISTRATION ACTIVITIES Flood prep and administration; Attended Water Quality Management Advisory Committee meeting for the St. Croix River Crossing Project; Ongoing discussions with USACE on funding options and construction options for the Phase III Levy project. STREETS ACTIVITIES Began spring street sweeping on March 15, completing priority areas around the lakes and now working in the Croixwood and Liberty neighborhoods; flood activity; continued repair potholes on major roads with 28 ton of asphalt; flood preparation SANITARY / STORM SEWER ACTIVITIES Routine lift station maintenance; began jetting trouble sanitary sewer spots and cleaning sewers in the southeast; flood preparation PARKS ACTIVITIES Began readying parks for summer season; sweeping, preparing infields, installing tennis court and basket ball nets; flood preparation ENGINEERING Lake Hills Acres sewer installation completed; began inspections of streets for our Pavement Management Program; Assisted with flood; continued with plans for downtown sanitary sewer lining project; processed 5 utility /obstruction permits; Reviewed 3 residential grading plans; FORESTRY/LANDSCAPING /STREET LIGHTS/TRAFFIC CONTROL ACTIVITIES 5 street light outages reported to XCEL Energy; Installed 50 new street signs in the Industrial Park, Benson and Shelton Drive neighborhood. FLOOD ACTIVITY A temporary dike was built to an elevation of 690 beginning on March 17 and was completed by March 22. The river crested on Tuesday at 686; 700 man hours were dedicated to building of the temporary dike; $60,000 was spent in material and costs. Removal of the dike began on April 1 and will be completed the week of the April 5th. Activity STILLWATER PUBLIC WORKS ACTIVITY REPORT Work Date is from #03/01/10 through #03/31/10 Regular OT /Comp Hrs Hours 105 - Building Clean /Repair 25.00 0 115 - Computer /Paperwork 50.00 0 120 - Electrical 4.50 0 130 - Equipment Maintenance 89.50 0 135 - Equipment Repair 31.00 0 140 - Event setup / cleanup 2.00 0 155 - Helping City Hall 4.00 0 160 - Meetings /School/Training 47.00 0 185 - Order / Supply Run 5.50 0 190 - Seasonal Changeover 33.50 0 210 - Field Maintain Baseball 16.00 0 215 - Flood Prep/ Cleanup 456.50 250.75 220 - Hard Court Maintenance 29.00 0 225 - Ice Rink Work /Flood /Plow 14.50 0 247 - Painting 69.00 0 250 - Playground Daily Inspect 45.00 0 252 - Playground Maintenance 42.00 0 267 - Sidewalk/Trail Maintain 28.50 0 275 - Table / Bench Repair 4.00 0 278 - Tree Removal 28.50 0 279 - Tree Trim 146.00 0 280 - Bush Trim /Remove 8.00 0 285 - Trash Pickup 136.00 0 299 - Windscreens 2.00 0 325 - Mechanic Work 284.00 0.5 357 - Send out for Repair 8.00 0 450 - Locate Sign 4.00 0 480 - Replace Sign /Post 1.00 0 490 - Straighten Sign 1.50 0 710 - Generator Operation 2.00 0 730 - Jetting Sanitary Sewer 78.00 0 740 - L.S. Routine Maintenance 108.00 0 745 - L.S. Repairs 8.00 0 750 - Manhole Repair Sanitary 2.00 0 760 - On Call 0.00 20 765 - Sewer Backup Call 0.00 5 780 - Televising Sanitary 34.00 0 810 - Catch Basin Cleaning 87.00 4 830 - Culverts /Outfalls /Inlets 6.50 0 850 - Jetting Storm Sewer 18.00 0 860 - Utility Locate 1.00 0 905 - Hauling Material 6.00 0 920 - Road Maintenance Asphalt 203.50 0 Regular OT /Comp Activity Hrs Hours 930 - Road Maintenance Gravel 5.00 0 935 - Sanding / Salting 48.00 0 940 - Mixing Salt/Sand 20.00 0 945 - Sign Maintenance 109.25 0 950 - Snow Removal 117.00 0 952 - Snow Shoveling 14.00 0 955 - Snowplow Sidewalk/Trail 23.00 0 970 - Streetlight Maintenance 0.00 4 975 - Street Sweeping 142.50 0 Total for Work Period 2,648.25 284.25 Of •i CITY COUNCIL MEETING March 16, 2010 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present:City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Polehna, seconded by Councilmember Roush to approve the March 2, 2010, regular and recessed minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Resolution 2010 -49, Certificate of Appreciation — water samples from Lily Lake — Tom Koontz Mayor Harycki read a certificate of appreciation (resolution 2010 -49) recognizing Tom Koontz for his volunteer efforts taking water samples at Lily Lake, thereby saving the City money and providing a clean water lake for the residents of the community. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2010 -49, certificate of appreciation to Tom Koontz. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Chuck Hass would like to express appreciation for council's recognition of Beyond the Yellow Ribbon program. Chuck Haas, representing the Hugo Yellow Ribbon Network, expressed appreciation for the City of Stillwater's Yellow Ribbon group and Councilmember Polehna's efforts in hosting nearly 100 members of the returning 34 Infantry's Red Bull Division for a pheasant hunt at the Wild Wings shooting preserve in City Council Meeting March 16, 2010 Hugo. He also thanked the many volunteers and businesses in Stillwater who helped make the event a success. Councilmember Polehna referred to custom designed hats donated by Heritage Embroidery for the event as well as the sponsor signs that were displayed; Councilmember Polehna and Mr. Haas also recognized Councilmember Gag's efforts in securing the sponsor posters. OPEN FORUM There were no public comments. STAFF REPORTS Police Chief Gannaway noted there have been a number of vehicle break -ins recently. He noted that in most instances, the vehicles were unlocked, and he urged residents to lock their vehicles at night. Fire Chief Glaser provided his biweekly report and also presented his department's annual report. He briefly highlighted some aspects of the annual report, including services provided, numbers of calls, and some demographic trends, a mapping of call locations within the City, budget and grant applications, serious events, and some 2010 anticipated activities. City Clerk Ward referred to her written activities report. She noted that commission appointments are due in May and letters will be sent to those whose terms expire May 1; the City will be advertising for vacancies. She stated staff is preparing a spring newsletter, the only newsletter for this year. She also stated the City's web site is being updated, and the process of digitizing City records is continuing. She told the Council the primary election has been moved to August 10, so preparation and work on the primary election begins at this time; she noted filing dates have been changed to May 18 -June 1, with absentee voting to begin June 25- August 9. Ms. Ward said she is currently recruiting election judges and making other preparations, including a change in polling places, from Trinity Lutheran to Ascension Episcopal Church, due to a conflict with the new election schedule. Community Development Director Turnblad highlighted three items from his activity report — the Comprehensive Plan status, development of a voucher system for the parking ramp, and building permit activity. Public Works Director Sanders provided the Council with a flood update. He stated the National Weather Service has predicted the river will go to 686, so Jersey barriers will be installed as a precautionary measure. He said 10,000 sandbags were ordered and volunteers have been helping fill the sandbags. On a question by Mayor Harycki, Mr. Sanders said people wishing to volunteer can call to see if additional help is needed. Mr. Sanders said due to the weather, staff has started street sweeping citywide and also has started patching potholes. He also indicated that Tom Koontz has volunteered to do water sampling at Lily Lake for an additional year. City Administrator Hansen stated he had met with representatives of four of the six labor groups whose contracts are up in 2010. He said the general contact has Page 2 of 8 City Council Meeting March 16, 2010 been cordial with most of the groups. He said he will have a presentation on benchmarks at an upcoming meeting. Councilmember Cook said she found that written activity reports very helpful and wondered if the complete reports were posted on the website. City Clerk Ward responded that the minutes of the various committees and commissions are posted on the website, the department staff reports are not posted. Councilmember Cook said she thought it would be good if the staff reports are available on the website also; City Administrator Hansen said staff would look into doing that. CONSENT AGENDA 1. Resolution 2010 -50, directing payment of bills 2. Possible approval of waiver of garbage collection charges 3. Resolution 2010 -51, designation of polling places Motion by Councilmember Polehna, seconded by Councilmember Gag, to approve the Consent Agenda as presented. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible second reading of Ordinance 1015, an ordinance amending the Charter of the City of Stillwater. City Attorney Magnuson stated this item was brought to the attention of the Charter Commission by the City Clerk who pointed out that the publication of the summaries of City Council meetings as required by the Charter is something that might be a needless expense in this day and age, and since the minutes are published on the website once approved by the City Council, the minutes are available to the public in a more complete form than anticipated by the Charter provision when it was enacted. The Charter Commission reviewed the issue and recommended to the Council that this ordinance be adopted, to do away with the requirement for the publication of the summary of the minutes in the official newspaper. He stated an ordinance to change the Charter requires a unanimous vote of the full Council; he also noted that, if approved, it will not be effective for 90 days to provide time for a potential petition. City Clerk Ward said the potential savings amounts to couple hundred dollars a month in publication costs. Motion by Councilmember Gag, seconded by Councilmember Roush to adopt Ordinance 1015, an ordinance amending the Charter of the City of Stillwater. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 3 of 8 City Council Meeting March 16, 2010 Possible adoption of Findings of Fact relating to possible second reading of Ordinance 1016, amending City Code Section 38 -1, Public Nuisances by declaring outdoor wood boilers a public nuisance and prohibiting them in the City of Stillwater. City Attorney Magnuson said the findings, which he reviewed, were prepared by Planner Pogge and are very well done. Community Development Director Turnblad suggested that if the ordinance is adopted, the order of motions be to approve the findings of fact first, followed by adoption of the ordinance. Motion by Councilmember Gag, seconded by Councilmember Roush to adopt Resolution 2010 -52, approving findings of fact conclusions and order relating to Ordinance 1016, an Ordinance Amending the Stillwater City Code Section 38 -1, Public Nuisances. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Ordinance 1016, amending City Code Section 38 -1, Public Nuisances by declaring outdoor wood boilers a public nuisance and prohibiting them in the City of Stillwater Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Update of budget cuts City Administrator Hansen said he had no update. He said there are no burning issues that require action at this time, and that he had not had a chance to talk with Councilmember Gag regarding his concerns. He said he would bring this item back at the next Council meeting. NEW BUSINESS Possible appointment to Joint Cable Commission City Clerk Ward informed the Council that Mr. Tim Press has expressed an interest in serving on the Joint Cable Commission. Councilmember Roush said this applicant would be filling the vacancy of the resident representative on the Commission. He asked if an interview had been conducted. City Clerk Ward stated the City does not interview applicants for this Commission. There was discussion as to why interviews are not conducted. City Clerk Ward pointed out this Commission is part of a joint powers agreement with two other cities, with representatives from the various cities serving on the body, not just the City of Stillwater. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2010 -53, appointment to Joint Cable Commission Page 4 of 8 City Council Meeting March 16, 2010 Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible approval of skidsteer replacement Public Works Director Sanders said the City has an opportunity to replace its existing 2008 machine with a 2010 model for a cost of $2,000. He said the tires on the current machine need to be replaced at a cost of about $800 - $1,000. In addition and that the new machine would include a complete one -year warranty on all parts and labor. City Administrator Hansen said he supports the request as being very cost- effective. On a question by Councilmember Cook, Mr. Sanders listed the various functions of the machine, which is utilized by parks, streets and sewer departments. Motion by Councilmember Gag, seconded by Councilmember Polehna, moved approval of the requested skidsteer. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Discussion of possible repealing of the pool /fence ordinance and reverting back to the original ordinance Community Development Director Turnblad explained that prior to 2005; all swimming pools had to be enclosed by a fence with self - locking gates. In 2005, an ordinance was adopted that allowed pool covers as a safety barrier. He said Councilmember Roush has asked about reverting back to the previous ordinance requiring fencing of pools. Councilmember Roush said the pool covers deteriorate over time, and it is possible a person could fall through the cover. Councilmember Roush said the automatic closing covers in question are also problematic; he talked of a problem he had with his cover that would have left his pool open for more than a week if he didn't have fencing in addition to the cover. Councilmember Roush said for the general public's safety, he believes it is imperative to have fences around pools, also speaking of water that accumulates on the covers. The resident of 170 Interlachen Way Court, Stillwater, asked the Council to reconsider the pool fence ordinance, expressing a concern about an in- ground pool in her neighborhood that is not fenced. She said she felt the current ordinance is not sufficient to ensure the neighborhood safety. She also noted during discussion that the current ordinance does not specify the type of pool cover nor are there any time requirements for when a cover must be in place. Mayor Harycki asked about pools built under the current ordinance. City Attorney Magnuson said if this is considered a zoning matter, consideration has to be given to vested rights. If this is a public safety or nuisance sort of issue, Mr. Magnuson said it may be lawful to require pools be retrofitted. Mr. Magnuson noted there will be a lot of people who have strong feelings on this issue; he Page 5 of 8 City Council Meeting March 16, 2010 suggested getting additional community input before preparing any possible ordinance language. On a question by Councilmember Roush, Community Development Turnblad said he could check building permits to get some kind of idea of how many pools might be impacted by a change in ordinance. Councilmember Polehna agreed with the need to get more public input. It was agreed to have a public hearing regarding a possible ordinance change at the next Council meeting. Council discussion on Lift Bridge strategies. Mayor Harycki noted that the week prior to the Council meeting, a judge had ruled in favor of the Sierra Club's lawsuit. He invited Jennifer Severson, executive director of the Chamber of Commerce, to participate in the discussion with the Council. Mayor Harycki listed several options that he has heard mentioned, such as removal of parts of the river from the National Scenic Waterways Act; posting signs at Manning Avenue warning of "congestion ahead, use alternate routes "; petitioning Minnesota Department of Transportation (MnDOT) to abandon Highway 95 in downtown Stillwater, which he noted can't be done as MnDOT will not maintain the lift bridge unless it is connected to a state trunk highway. Ms. Severson said the Chamber has been looking at ways to be proactive in supporting the new bridge project and that the Chamber is looking at a coalition of communities and businesses on both sides of the St. Croix to come together to support the project. She said the Chamber would continue to look at options; she said the court decision doesn't change the need for the new bridge and the impact of the project on the communities along the river. Mayor Harycki suggested inviting County representatives, Chamber representatives and other stakeholders to a 4:30 workshop session at the first meeting in April. Mayor Harycki talked about stepping up enforcement on the bridge. Councilmember Cook said she thought the City needs to explore other options as well; she recommended asking the Traffic Committee to come up with some recommendations regarding actions that can be done now, such as removing some parking spots on Main Street, having an officer directing traffic at peak times, etc. She also suggested going to the Parks Commission regarding projects that can done in Lowell Park, noting that projects have been put off for years waiting for the new bridge. Councilmember Polehna noted the lawsuit was against the National Park Service, not with MnDOT or the City. City Attorney Magnuson pointed out that in the last lawsuit, 10 years ago, the judge stopped the project for the same reason — that the National Park Service had not done a 7A analysis regarding the visual impact on the values for which the river was designated a National Wild and Scenic Riverway. Councilmember Polehna suggested the City needs to focus its efforts on getting the National Park Service to complete the necessary report. Councilmember Page 6 of 8 City Council Meeting March 16, 2010 Polehna agreed with Councilmember Cook about getting moving on the Lowell Park improvements; he suggesting talking with the City's congressional delegation regarding both the bridge and levee wall projects. Mayor Harycki asked Mr. Turnblad and Mr. Sanders to put together a recap of some of the funds escrowed for Lowell Park improvements. Ms. Severson reiterated the need for working together on the issues. Councilmember Polehna said he and a number of guests attended a play downtown recently and that the streets /sidewalks were disgusting. He asked Ms. Severson if there is some way downtown merchants could be encouraged to sweep sidewalks. Ms. Severson said she would pass that message along. Councilmember Cook asked if official action is required to direct the Traffic Committee to look at recommendations as she suggested earlier. Mr. Sanders said he would bring that to the Traffic Committee's attention. Special Event Committee discussion. Councilmember Cook said it is taking the Committee longer than anticipated, with a lot of participation on the part of all the Committee members. Councilmember Gag said he thought the group was about 80% of the way to completing its task, and that he thought the outcome would put staff and future councils in a better position. Mayor Harycki asked if promoters /sponsors of the various events would be brought in for discussions before the group makes its final recommendations. Possible appointment to Heritage Preservation Commission. City Clerk Ward stated interviews were held for the vacancy on the Heritage Preservation Commission, and the interview committee has recommended the appointment of John Brach to fill an unexpired term ending May 1, 2010. On a question by Councilmember Polehna, Ms. Ward stated that Mr. Brach would have to go through the interview process again if he desires to be reappointed when the term expires May 1; it was agreed to make the appointment effective May 1. Motion by Councilmember Cook, seconded by Councilmember Polehna to adopt Resolution 2010 -54, a resolution approving an appointment to the Heritage Preservation Commission. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 7 of 8 City Council Meeting March 16, 2010 COUNCIL REQUEST ITEMS Councilmember Cook asked about the status of the marathon. City Administrator Hansen said a letter would be sent to Mr. Eckberg stating that unless certain items are completed, the City would exercise Section 21, allowing the City to cancel the event. Mr. Hansen said Mr. Eckberg does have an agreement approving the event, so the most the City can do is exercise its right under Section 21. He said Mr. Eckberg is aware of the City's position and that he would copy Councilmembers on the letter sent to Mr. Eckberg. Councilmember Cook asked about the status of the energy audit. Mr. Hansen said he hasn't had any further communication regarding the audit for several months. Councilmember Cook asked about painting of the light poles outside of Terra Springs. Mr. Sanders said he would contact Xcel Energy regarding that issue. ADJOURNMENT Councilmember Polehna, seconded by Councilmember Roush, moved to adjourn at 8:30 p.m. All in favor. Attest: Diane F. Ward, City Clerk Resolution 2010 -49, certificate of appreciation to Tom Koontz. Resolution 2010 -50, directing payment of bills Resolution 2010 -51, designation of polling places Resolution 2010 -52, approving findings of fact conclusions and order relating to Ordinance 1016, an Ordinance Amending the Stillwater City Code Section 38 -1, Public Nuisances Resolution 2010 -53, appointment to Joint Cable Commission Resolution 2010 -54, a resolution approving an appointment to the Heritage Preservation Commission Ordinance 1015, an ordinance amending the Charter of the City of Stillwater Ordinance 1016, an Ordinance Amending the Stillwater City Code Section 38 -1, Public Nuisances Page 8 of 8 Ken Harycki, Mayor Cit o S tiQQwatei , LiU(iucnesota CnoeQamatiouc WHEREAS, THE STILLIN.ArER GIRLS NORDIC SXI TEAM, are the 2010 MS3-(SL State Champions; 1V31ERL4S, this season they were aCso: • 3-Loliday Relays Runner - up • Giants Ridge Invitational Runner -up • Suburban East Conference Runner -up • Section Champions and WHEREAS, the team had 9 All Conference .Athletes, 4 of the top 7 spots at to Section 4 State Qualifying Jvleet, 4 MCC -State skiers, and The Individual State Champion, And 14 team member, JESSIE DIGGINS, represented the 'United States the WorldJunior Nordic Championships in 3- Cinterzarten, Germany, NOWN, THEREFORE, I, KEN HARyCXI, by virtue of the authority vested in me as Mayor of the City of Stillwater, do hereby proclaim April 6, 2010 - STILLW,ATER GIRLS NORDIC SKI TEAM DAY .Adopted by the Stillwater City Council this 6 day of .April; 2010. LAtayoh LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -55 3D Specialties, Inc. Al's Coffee Company Amano McGann, Inc. Ancom Technical Center Aramark Uniform Services Aspen Mills AT &T Berg Bag Company Bluestone Physicains Services Board of Water Commissioner Canadian Technical Tape Ltd. Carquest Auto Parts Cascade Subscription Service, Inc. Century College Clark, Luann Clog Un- Boggler Inc. Coca -Cola Bottling Company Collaborative Design Group, Inc. Cole Papers Consolidated Welding Supply Cornerstone Land Surveying, Inc. Cub Foods Curb Master Inc. Daniel Malmgren Investigator Delta Dental Electric Fire & Security Emergency Medical Products, In Escape Fire Fastenal Company Fed Ex Forestry Suppliers, Inc. Fury Dodge Chrysler George's Shoes & Repair Grand Prix Vending Haussner Plumbing, LLC Heberlein LLC Heritage Printing, Inc. Holiday Hydrant & Valve Repair Services Infratech, Inc. J.H. Larson Electric Jackie S Niemand MA LP Kingwood Management Kirvida Fire, Inc. Cones, Round Sign Posts Concession Supplies Pay & Display Meters for Parking Ramp Equipment Repaired Mats,Towels, Uniforms Uniforms Telephone Sand Bags with Ties and Clear Poly film Refund of Fire Inspection Fee March WAC Report & Hydrant Repair Tape for Resale Equipment Repair Supplies Subscription Fire Engineering Education Cleaning City Hall & Public Works Unclog Floor Drain Concession Supplies Professional Services Aiple Wall Stabilization Janitorial Supplies, Garbage Can Liners Welding Wire Stillwater Parking Garage Platting Food for Flood Concrete Curb Repair Investigation Cobra Dental Repair to City Hall Fire Alarm System Safety Equipment Annual Fire Sprinkler Inspection Misc supplies for equipment repair Freight Pole Saw Vehicle Maintenance Shoes Concession Supplies Repair Leak on Main Water Service Refund of Fire Inspection Fee 4x4 Flyers, Business Envelopes,Business Cards Fuel Hyrdant Repair Magnetic Locator Light Bulbs & Cable Ties Refund of Fire Inspection Fee Refund of Fire Inspection Fee Repair 6109 & Safety Gloves 1,383.19 1,048.05 9,998.33 10.15 1,267.13 353.65 94.07 5,326.65 75.00 1,619.15 709.92 388.04 76.00 706.62 1,152.50 175.00 925.70 631.50 2,160.87 74.77 9,700.00 22.34 2,776.00 2,000.00 196.55 174.74 241.85 375.00 500.92 33.77 82.09 20.57 88.00 250.00 180.00 75.00 1,292.39 35.47 900.00 726.75 103.61 75.00 75.00 906.14 EXHIBIT " A" TO RESOLUTION #2010 -55 Page 2 Lake Country Door, LLC Lakeview Hospital LarsonAllen LLP League of MN Cities Insurance Trust Lehmicke Construction Inc Lennar of Minnesota LogoStitch, Ltd. Mac Queen Equipment Inc. Magnuson Law Firm David Magnuson dba Maxwell Partners Inc. Menards Metropolitan Council Miller Excavating, Inc. MN Dept of Labor & Industry MN Fire Srv. Cert. Board MN Ice Arena Managers MN Pollution Control Agency Mobile Vision Mondor LTEE /LTD Municipal Emergency Services Muraski Newman Signs North American Salt Co. Office Depot OnSite Sanitation Quill Corporation R & R Specialties, Inc. Reed Business Information Riedell Shoes, Inc. River Valley Printing Inc. Roettger Welding, Inc. Shilts, Cindy Smalley's Caribbean BBQ Spartan Promotional Group Sprint Sprint PCS St. Croix Boat & Packet Co. St. Croix Capital Management St. Joseph Equipment Stillwater Collision & Restoration Stillwater Motor Company Stop Over Store Stork Twin City Testing Corporation Streicher's Sun Newspapers Repair Door Legal Blood Draws Progress Billing #1 for 2009 Audit Insurance Municipality, Claims Bobcat snow removal Grading Escrow Refund Jackets for resale Equipment Repair Supplies Professional Services Refund of Fire Inspection Fee Equipment Repair Supplies March 2010 Monthly SAC Road Repair from Watermain Break 1st Quarter State Surcharge Firefighter II Exam 2010 Spring Workshop Pump Workshop June 23,2010 Equipment Repaired Skating Tights for Resale Replacement Parts for Battle Foggers Refund of Fire Inspection Fee Sign blanks Road Salt Office supplies Unit Rentals Office supplies Logo for St. Croix Orthopedic Adv. 2010 Street Improvement Project Skates for Resale Business Cards Lemoine Brackets for Skating Harness Reimburse Mileage Refund of Fire Inspection Fee No parking Sunday parade route signs CeII Phone CeII Phone March 2010 Arena Billing Refund of Fire Inspection Fees Equipment Repair Supplies Repair Vehicle Repair Vehicles Refund of Fire Inspection Fee Pond Maintenance Equipment and Uniforms Publications 192.00 80.00 3,300.00 108,054.00 468.00 8,285.24 50.00 3,758.09 6,849.33 75.00 1,799.36 9,355.50 4,879.70 1,591.57 70.00 20.00 120.00 62.46 600.87 86.71 75.00 1,000.67 22,062.84 288.07 168.32 283.69 469.18 359.16 911.39 44.89 256.50 72.00 75.00 563.62 80.78 106.01 86,997.80 75.00 439.05 2,658.96 680.80 75.00 1,459.80 624.54 3,650.36 EXHIBIT " A" TO RESOLUTION #2010 -55 Page 3 Sykes Kyle A Tousley Ford Tri State Bobcat, Inc. Unique Paving Materials, Inc. Usable Term Life Insurance Verizon Wireless Viking Industrial Center Volunteer Firefighters Benefit Wal Mart Community Washington County Public Safety Radio Washington County Sheriffs Office Waste Management - Blaine Watershed Publishing West Government Services Wulfing David Yocum Oil Company Zack's Inc. Zarnoth Brush Works, Inc. LIBRARY All Signs Aramark Baker & Taylor Baker & Taylor 2 BBC Audiobooks Blocher, Carolyn BWI Comcast Demco DeSteno, Deborah Hansen, Ann Hovey, Dean Longard, Larry Menards Midwest Tape Minitex Office of Enterprise Technology Quill Recorded Books Toshiba Upstart Washington County Library Xcel Reimburse for Recording Adapter & Parking Vehicle Repair Equipment Repair Supplies Winter Asphalt Insurance Cell Phones Safety vests, gloves and glasses Annual Dues & Insurance Supplies 1st qtr radios 2010 alerts & 1st Qtr MDC's Garbage Waiver Refund of Fire Inspection Fee February 2010 Contract Charges CLEAR Reimburse for K9 Supplies Fuel Shovels Brooms for sweeper Signage Rug & Towel Service Library Materials Books Replacement Audio Supplies & Mileage Books Telecommunications Processing Supplies Professional Services Postage Fiction Books Professional Services Janitorial Supplies Rental DVD Barcodes Telephone Office Supplies Replacement CD's Maintenance Contract /Supplies Supplies Supplies, Postage, Telephone Electricity, Gas 36.41 210.86 703.66 432.12 401.52 1,680.45 406.09 1,248.00 203.42 8,601.72 7,750.00 36.97 75.00 84.70 69.91 7,330.29 261.10 1,359.45 384.00 95.24 2,945.68 211.20 22.40 75.00 17.42 49.90 85.60 258.15 40.19 25.98 129.08 8.00 167.93 87.00 330.20 234.64 20.85 54.98 7.95 990.63 3,804.75 RESOLUTION 2010 -56 RESOLUTION DECLARING A STATE OF EMERGENCY WHEREAS a major flood event is predicted to impact the population of the City of Stillwater; and WHEREAS the flooding event can cause a significant amount of damage to both public and private property damage; and WHEREAS the Mayor of the City of Stillwater equests the Stillwater City Council to declare the City of Stillwater in a STATE OF EMERGENCY for the flooding event of 2010; NOW, THEREFORE, BE IT RESOLVED, that the Stillwater City Council declares the City of Stillwater in a State of Emergency for conditions resulting from the major flood event of 2010. BE IT FURTHER RESOLVED that this State of Emergency will remain in effect until the emergency status no longer requires emergency response and recovery efforts. Adopted by the City of Stillwater City Council this 6th day of April, 2010 ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Memorandum To: Mayor & City Council From: Diane Ward Date: 3/30/2010 Re: Stillwater Farmer's Market ACTION REQUIRED: Administration The Stillwater Farmer's Market has been an event for many years. Attached is the proposed 2010 contract for the Stillwater's Farmer's Market. This event has been reviewed by staff and the Parking Commission with the recommendation of approval. If Council wishes to approve the contract, they should pass a motion adopting a resolution approving the contract for 2010. 'Diane 7. 1Oas?, City Clefk City 06 $HU,oates 216 4e/ street /V S am' /1'tN 55082 Dear Mayor & City Councilman: I would like to apologize for not being available to attend your April meeting and addressing all of you personally. On behalf of the Stillwater Farmer's Market located on 3rd and Pine, I would like to address the on going issues with the Veteran's Committee and their persistence to push the market out of the parking lot that we use on Saturdays, June through October. At the very least 80% of our vendors are veterans or a spouse of a veteran. How ludicrous that these veterans who fought for us to have the freedom to sell our goods in a public space or to have children have the right to run, laugh and play around a monument or better yet for the right to have a Veterans Committee at all. One of our vendors has three stepping stones at the monument one for her husband, son, and grandson and they want to evict her? Every Saturday our farmer's have picked up trash left over from the night before whether or not it was events in the Court House or not and dispose of it at their own expense. The lot is cleaned up before we go. Last year the grass at the upper lot grew to chest high, the shrubs along the walk way were brown and unattractive. We are not running the lot down. We are there one half a day so whoever is there the other 6 and half days contribute to litter. We need a trash can in the lot during the summer for sure. Every vendor there has regular customers who walk to the market or drive every Saturday. I ask that you renew our lease again this year as we are good neighbors and we bring to the City of Stillwater a friendly event every Saturday morning for all the residences of Stillwater and surrounding communities. Sincerely, Beverly Friendt Market Manager RESOLUTION 2010 -57 APPROVAL OF 2010 STILLWATER FARMERS MARKET CONTRACT BE IT RESOLVED by the City Council of Stillwater, MN that the agreement between the Stillwater Farmer's Market Association and the City of Stillwater, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk and Mayor to sign the agreement. Adopted by the Stillwater City Council this 6 day of April 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor THIS AGREEMENT made this AGREEMENT day of , 2010 between the CITY OF STILLWATER, Washington County, Minnesota ( "City ") and STILLWATER FARMER'S MARKET ASSOCIATION, c/o Beverly Friendt, its President, 14564 North Upper 56th Street, Stillwater, MN 55082 ( "Farmer's Market "). 1. The City of Stillwater has authorized the Farmer's Market to use part of the parking lot located on the corner of Third and Pine Street for the purpose of conducting a farmer's market where vendors will offer agricultural goods and related merchandise for sale to the public. 2. The Farmer's Market is authorized to use the site from June 1st through October 31st of the year 2009 and to operate the market from 6:00 a.m. to 12:30 p.m. every Saturday during the above term. 3. The Farmer's Market must provide a certificate of insurance in a form and sufficiency as approved by the City Attorney. 4. The Farmer's Market must use the space on the parking lot shown on the map attached hereto as Exhibit "A." 5. The Market would be set up in such a way that vendor vehicles would be facing parked traffic and would be flagged off from the south end of the center island of the Memorial to the west or Fourth Street end of the parking lot. This arrangement is to encourage foot traffic to follow a set pattern throughout the parking lot. 6. The Association has offered this arrangement to limit use of the lot and to forfeit the east end from the Memorial pavers to the east edge by blocking it from any car usage through the use of saw horses. This is to discourage defacement or disrespect of the Veteran's Memorial pavers that are also placed in the lot. 7. Market signage must be approved by the Community Development Director including the size and location of signs and banners. 8. The City will provide a toilet for use of vendors and patrons throughout the period of their use. The portable toilet will be located in the upper parking lot on Fourth Street. The Farmer's Market shall reimburse the City for one —third (1/3) of the seasonal costs of the toilet. 9. The City will provide between four to six saw horses from the Public Works Department to be delivered to the site prior to 6:00 a.m. on every Saturday before use each week to block off market traffic from traffic flow and to block traffic from entering into the east end of the parking lot. The Public Works Department will arrange to pick up these saw horses at approximately 12:30 p.m. on the same day. Approved by the City of Stillwater under authority of the City of Stillwater. CITY OF STILLWATER 2 Ken Harycki, Its Mayor ATTEST: Diane F. Ward, Its City Clerk STILLWATER FARMER'S MARKET ASSOCIATION By Beverly Friendt, Its President STATE OF MINNESOTA COUNTY OF WASHINGTON On this day of County, appeared Ken Harycki, and Diane F. Ward, to me personally known who, being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal corporation. STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of 2010, by Beverly Friendt, the President and duly authorized agent for Stillwater Farmer's Market Association. THIS INSTRUMENT DRAFTED BY: David T. Magnuson Magnuson Law Firm 333 North Main Street, Suite 202 Stillwater, MN 55082 651 -439 -9464 telephone 651 -439 -5641 fax ) ss , 2010, before me, a Notary Public within and for said 3 Notary Public Notary Public Submittal Date: APPLICANT INFORMATION (Please Print on Application) Organization: 5 +1 11 w r , Currne rS Address: ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT Daytime Phone Estimated number of people to attend: 216 North 4` Street Stillwater, MN 55082 relephone: 651- 430 -8800 Fax: 651- 430 -8809 APPLICATION FOR SPECIAL EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED 2 -2-2- 1 o r Type of Organization: X Non - Profit For - Profit , Contact Person: QV er I `/ Cr ( e rxa. Email Address: Cr f 2 ncQ - L -- @ CDm Cam- f • III , D J L,l, Cit '✓r.L St"r r r p State ILI (`C Zip 5 - 5 115 Alternate Phone Number EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: JUf1.e 12 - QC -"f• Hours of Event: 4 /� ' -J 1 0 (Special Events conducted after 10:00 p.m. require Council approval of a A p I variance to the noise ordinanc ) Type of Event: ral.✓ VILA S vty, <pro / 64 0 ws . , (( 2U Description of Event: J tO - S,- (`f r "'7 , ki-445 . kCute Proposed Location of Event (be specific): "el very i e L D -T 41/4,►r ki (In L)+ If Lowell Park is used: North Lowell Park South Lowell Park (check which one or both) Val; C w�y - 41-1A- ( I elf) • The following information is required for consideration (Check next to items pertaining to your event. If not applicable - please put "N/A" in the space) - Selling Alcohol - Temporary Liquor Licenses are ONLY available to non -profit organizations - $25.00 per day !yk Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee Site Map (Required for all events) - attach to application Parking Impact (Required for all events) - Describe in detail: a Ct4,54-0 (YlZ -r5 (,(S e' 54 y.e,e,-j-- oat ks r, c (N 106--r �r� ca-m -- (Continued on Back) Special Signage - Describe: hie_ U se._ 1- S S c 9: (/ e• re, — rtA Approval Letter from Property Owner if on Private Property (attach to application) CA5r16 Vendors will be present at the event (SEE ATTACHED) Tents or Membrane Structures Size )OX t ) Location I +'1 1 o ' Exiting Points a {tom 6 '1 tJ A- Cooking Operations Propane Deep Fat Frying Other Open Flame or Burning Operations Describe: NIA A Water Activities (River /Lakes) River /Lake Name: / n � v /'f EMS Needs _ EMT Standby _Ambulance Standby Fire Department Standby i Fireworks � Street Closure What Streets: Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651 - 351 -4900) to arrange for an officer. Restrooms (Portable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651 - 275 -4100 NPr Live Entertainment - Describe type of Music: 11 /r Promotion/Advertisement of Event - Describe Level of Promotion /Advertisement YU0- Va-r + - 1 - 1 , \L go-in jti d- — 0 \5e NS-p- L i '604.3 Applicant Signature Revieyved By: (Any concerns /comments will be attached to application) City Administrator _. City Clerk Community Development Director Fire Chief Police Chief Public Works Director Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01 /08 -- - R2IW RZOW RI9W Vicinity Map 0 275 Scale in Feet This drawing • W malt d •comp . * anal nvuclian dad, n. in various TM to u W. a MbwaMIM wgpwtMM.lq *um.. Sauna: W•allingdan County Surnapaes Pan** Pan*on AS. Maw moon: awwral. solo Wyprv.M: M.., 2010 794 FinaiiiiM 7 t5 MN -- - R2IW RZOW RI9W Vicinity Map 0 275 Scale in Feet This drawing • W malt d •comp . * anal nvuclian dad, n. in various TM to u W. a MbwaMIM wgpwtMM.lq *um.. Sauna: W•allingdan County Surnapaes Pan** Pan*on AS. Maw moon: awwral. solo Wyprv.M: M.., 2010 Memorandum To: Mayor & City Council From: Diane Ward Date: 4/1/2010 Re: Gopher to Badger Marathon ti llw =r Administration Attached is a special event application for the Gopher to Badger Marathon that has taken place for many years. It begins in Stillwater at Brown's Creek Park and end in Hudson. The Washington County Sheriff's Department will assist in the event. Staff has reviewed and this event has had no issues in the past. The event was submitted to the Park Board on February 22, 2010 which they approved. RECOMMENDATION: Approval. ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPQSED EVENT Submittal Date: APPLICANT INFORMATION (Please Print on Application) Organization: iF vt&I SIrC IT-It I CkC . Type of Organization: Non - Profit X For - Profit t Contact Person: MA ' k. frM f M e 5 Email Address: �t�ge r s a Pr,a 15, !J4A l . cow 1. Address: f O 60K /2 ( � City Afersiy-ced Daytime Phone S07 6 YS - .2 r5O EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: //y /« Hours of Event: 7% /3 sr ih. i 01 (Special Events conducted after 10:00 p.m. require Council approval of a v riance to the ordinan ) J R e .%11 n %h g Ere tr ,, roa p4 ems/ 7Q c j e r A rher4 rr► . Descr' io •f E ent: h !` r w . l i bt hi,S Type of Event: Proposed Location of Event (be specific): If Lowell Park is used: Estimated number of people to attend: 216 North 4 Street Stillwater, MN 55082 relephone: 651 -430 -8800 Fax: 651 -430 -8809 APPLICATION FOR SPECIAL EVENT INCOMPLETE APPLICATIONS WIL1. NOT BE PROCESSED State M d Zip sa t) 53 s07-40-123 Cce0 Alternate Phone Number A rtn,ots Creek_ PP.-L 1,p e. North Lowell Park South Lowell Park (check which one or both) .21) f) The following information is required for consideration (Check next to items pertaining to your event. If not applicable — please put "N /A" in the space) Selling Alcohol - Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day 4//4 Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee Site Map (Required for all events) — attach to application 1 Parking Impact (Required for all events) - Describe in detail: /Q rJ 51 rk n ner5 a,re 121 q cruyv■ cis u i , c /ham 10V ; 1/ ark ri4 Creek. L4 m0s- a�� fierk,) fzkes / /Ace pear ).1 ert DA./ �/1 M t te ns ( ntinued on Back) Ieo•vv I v 90 ) AC 1 nA (4 / SOY1. / Special Signage — Describe: M t ) th4rke-e3 a Ad a- r'o s y PLS n ,, 0 4fA- Approval Letter from Property Owner if on Private Property (attach to application) / Aik_ Vendors will be present at the event (SEE ATTACHED) lam' OA , ^� V Tents or Membrane Structures Size Deer Aro-1 LocationreA I Art. Exiting Points 41/4 Cooking Operations Propane Deep Fat Frying Other //A Open Flame or Burning Operations Describe: AM Water Activities (River /Lakes) River /Lake Name: ,MA. EMS Needs _ EMT Standby Al. Fireworks 11 1 Street Closur What Streets kh i 11 Co lc s T r'oJS os Me �/ / arm, J • Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Sti ater Police Department (651 -351 - 4900) `` �w to arrang for an officer. 3 s� � P+�� exun Stier $g �1r L( ass. i3 !■ n wt.� r-h, S r• h '�c / I t,71 �,. a h , p a l ■Ye F „r c i s tits 75 B leSi 9 • Restrooms (Portable) — Applicant to pay for restroom CContact Public Wor to arra e — 51- 275 -410 See con �� chi S,`Ia` - AO • Live Entertainment — Describe type of Music: rA. Promotion /Advertisement of Event — Describe Level of Promotion /Advertisement ,ZJC IAA' Applicant Signature Reviewed By: (Any concerns/comments will be attached to application) _Z City Administrator City Clerk j� Community Development Director Fire Chief I./Police Chief r, Works Director Public Works Superintendent a Park & Recreation Comr*s Date Clia, Planning Commission Approval Required Date Approved: np Downtown Parking Commission Approval Required Date Approved: AI R City Council Approval Required Date Approved: royal Required Ambulance Standby Fire Department Standby FEES (if applicable) Permit to Consume ($35.00) • Temporary Liquor License ($25.00/day) Event Fee •($500.00) Event Deposit ($250.00) Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date) Rev. 01 /08 FINAL STRETCH, INC. P.O. Box 121 Nerstrand, MN 55053 (507) 649 -2322 GOPHER TO BADGER 2010 RACE PROPOSAL TO: City of Stillwater Washington County Sheriffs St. Croix County Sheriff City of Hudson — Deb Andrews DATE: Saturday, August 14 , 2010. TIME: 8:00 AM Start — Registration begins 6:15 AM — Lakefront Park - Hudson. FROM: Final Stretch, Inc. — Mark Bongers ROUTE: Stillwater / Hudson — Start at the Browns Creek Trail parking lot on Neal Avenue. Go North to McKusick turn Right or East. Go 2.9 miles to N. Owens turn Righf or South. Go .7 miles to Pine turn Left or East (Traffic guards at Olive and Owens — Owens and Pine). Go .6 miles to 3` turn right or south. Go .6 miles to 65 turn left or east. Go .4 miles to Paris turn south or Right. Follow Paris to Beach, crossover Hwy. 36. Go straight to Hwy. 21, approximately 4.4 miles to 22' Street, turn left or east. Go .6 miles east to Hwy. 95, crossover Hwy. 95 (Traffic Guards). Go South or right to Rivercrest. Go Left or East on Rivercrest, follow Rivercrest to 94 bridge. WISCONSIN/ HUDSON — Follow 94 bridge bike path to 35 bike path to first set of lights, go left or west, follow bike path to band shell, finish line, 1.7 miles from Park N Ride in Minnesota to Band Shell in Hudson. Please see map attached. TRAFFIC CONTROL: We will provide volunteer's to help out with each mile on the course. The course will be marked and coned to ensure the safety of the runners. We will abide by all City, County, and State regulations. We are hiring three Washington County sheriff deputies to help on the course for the Gopher to Badger. They would lead the runners and help with traffic control and then be present at the intersection of Hwy 95, and 22 " Street to control traffic and allow runners through the intersection. Minnesota DOT has been contacted and permits are being issued for controlling this intersection. LIABILITY INSURANCE: We will provide required insurance and liability coverage for the Gopher to Badger Event. Additionally, we provide co- insurance to all regulatory agencies & governmental agencies. RACE SPECIFICATIONS: The staging area for the race will be located at the Hudson. band shell. Busses will pick -up the runners on 2 "a street right in front of the bandshell at 7:00 am. Participants will then be bussed to the Gausthaus in Stillwater were they will begin the race. Race will begin at 8:00 am barring any emergencies or problems. The race will finish in Hudson at Lake Front Park. OTHER STAGING INFORMATION: Aid stations will be located off the road at 2.5, 5.0, 7.5, 10, and 12.5 miles throughout the course. Aid stations will include water or other drinks for the runners. Basic supplies of bandages and communication with the finish line if there is an emergency will be at each aid station. 911 will be notified first in the case of any emergency. EVENT SIZE: Approximately 1,000 runners —100 walkers. BENEFICIARY: Stillwater football/ athletic programs. Hudson Cross Country Team. Children's Cancer Research Fund is the charity sponsor for the event.. MERCHANT BENEFIT: Approximately 750 —1,250 participants and families from the 5 state region will spend the majority of the day in downtown Hudson and along the course through Stillwater and surrounding areas. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR INSRD ADD'L TYPFOFINIURANCE POLICY NUMBER POLICY EFFECTIVE DATE(MWDD(YYI POLICY EXPIRATION DATE(MM/DD/YYI LIMITS A INSURER B: GENERAL X LIABILITY COMMERCIAL GENERALLIASILITY NC970920 01/22/10 01/22/11 EACHOCCURRENCE $1,000,000 PREMISES (Ea occurencel $ 100,000 CLAIMS MADE n OCCUR MED EXP (Any one person) $ 5,000 PERSONAL& ADV INJURY $1 , 000 , 000 GENERAL AGGREGATE $2,000,000 GENt AGGREGATE UNIT APPLIES PER: 7 POLICY n jFCT n LOC PRODUCTS -COMP/OP AGG $ INCLUDED AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS N ON -OWNED AUTOS This Insurance is issued pursuant Minnesota Surplus Lines insurance Insurer is an eligible surplis is not otherwise licensed ty Minnesota. In case of insolvency, Of claims is not guarantee�. to the Act. The lines insurer The State of payment but COMBINED SINGLE LIMIT (Ea accident) $ • BODILY INJURY (Per person) $ BODILY INJURY accident) $ PROPERTY PROPERTY DAMAGE (Per acc de 1) $ GARAGE LIABILITY ANY AUTO AUTO ONLY -EA ACCIDENT $ OTHER THAN EAACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA - LIABILITY OCCUR n CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE . $ AGGREGATE $ $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFRCER/MEMBER EXCLUDED? If yes, deecn und er SPECIAL PROVISIONS below 1 TORYLJMITS I Fa E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS / LOCATIONS (VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS RE: SPECIAL EVENTS - GOPHER TO BADGER 8- 14 -10, HUDSON, WI CITY OF STILLWATER, ITS EMPLOYEES, OFFICERS AND ASSIGNS ARE LISTED AS AN ADDITIONAL INSURED. ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MWDD/YYYY) 01/29/2010 PRODUCER Phone:507- 334 -3929 FARIBO INS. INC. 1404 NW 7TH STREET FARIBAULT MN 55021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED FINAL STRETCH INC. PO BOX 121 12447 150TH ST E NERSTRAND MN 55053 INSURER& NAUTILUS. INSURANCE COMPANY 17370 INSURER B: INSURER C: • INSURER O: INSURER E: 05114157 CERTIFICATE HOLDER ACORD 25 (2001108) CANCELLATION CITY OF STILLWATER 216 NORTH FOURTH STILLWATER MN 55082 dean /js SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 1 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE T0 DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. AUTHORMED REPRESENT& President. OACORD CORPORATION 1988 0. BE a 4t ej .6 IpGl��ll 0 6 EO w a. a; 1 14 cn 0 i 8 8 Z to w 01 1•- g J a 0 ;� ssm� 8; c i1 m O+ 0 a. es 0 8 8 0 8 0 .Qi 8 a 8 W G x 1 1 1 i 1 a 1 1 8 0 s 1 1 ` M 11� tot O .sr.41 ayzf..� ^. fia eaa+wa erg f NMI issaar-- - Memorandum To: Mayor & City Council From: Diane Ward Date: 4/1/2010 Re: Hope House Special Event ter Administration Attached is a special event application for the Hope House Fundrasier that has taken place for many years. . Staff has reviewed and this event has had no issues in the past. RECOMMENDATION: Approval. o -ma/ HOPE HOUSE of 5t. Croix Valley 451 No. Everett St. Stillwater, MN 55062. Scott Zahren (651) 351 -0496 Kathleen "Kat" Hill (651) 351 -0361 Care Partners (651) 351 -0367 FAX: (651) 351 -9510 Website: hopehousescv.org April 1, 2010 City of Stillwater Mayor and Council 216 North 4 Street Stillwater, MN 55082 Dear Mayor and Council, Hope House of St. Croix Valley, located at 451 North Everett Street in Stillwater, would like to request the closing of North Everett Street at West Linden Street to West Cherry Street, including West Cherry Street to the dead end, on May 8,_2010. We are making request to enable us to conduct our 15th annual fundraising auction. We would like to have the street closed by 7:OOam. Our business will be finished by mid - afternoon and we agree to reopen the street at or before 4:OOpm. In the event this request is granted we will need to have information regarding the borrowing, leasing or sub - contracting of barricades for the street closing. On behalf • I-Lope House I would like to thank you for your consideration on this m.;`er. Please contact me at 351 -0496 with any questions. Scott Exec ► � e D !rector care that respects the dignity of people living with HIV /AIDS" "Hope House of St. Croix Valley provides a non - judgmental home and compassionate MEETS STANDARDS United Way United rrr of Washington tuwnr c se FROM :ALESCI FURNITURE GALLERY hM L 111111111 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION NUST BE COMpalTED AND SUBMITTED 70 CITY NALL 45 DAYS PRIOR rDJHE,OPOSED EVENT INCOMPLETE APPLICATIONS raLL mar BE PROCESSED 216 North 4 Street Stillwater, MN 55082 Submittal Date: APPLICANT INFORMATION (Please Print on Application) Organization: . 7 D v e- 0 &I E )lop of Organization: _ Non -Profit Ir _ For-Profit Contact Person: ‘‘...to t7 Z t L a d F r i Address: { ora. t• se e t 0 . , . . 4 0 I . Cs Jet- Address: Ifs N. gvea-elr sl aty 5r f•/ w C het sate ►H 64- a ccoe 2-- Daytime Phone 5 e ? S 7 - 0, 2 • L Alternate Phone Number FAX NO. :6513510892 Mar. 25 2010 03:18PM P1 ,. ,. .. .. ... .,`cam; x... .. �_ ._ EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: kr) • f � So to Houra of Event 5gM '" 7yI"1 (Special Events conducted after lu:uu p.m. require Council approval of a / Y ` j vitsrjoa to the noise ordinance) Type of Event ! I v? 6'✓� Description o f Event: / . 5 . - 1 5 4 0 L ' 4 / 4ea<rLs f G /7727 P .P`ra eE '7e�1pea1lik. If Lowell Park is used' North Lowell Park Pit South Lowell Park (check which one or both) 84 /Oa Estimated number of people to attend: Cuk a e: The following htfonra Lion is required for Cenaide ation (Check next to Items pertaining to your event. IF not applicable— please put "NIA" in the space) Selling Alcohol . Temporary Liquor Licenses are Qty avalable to rion-pmlit organizations - 525.00 per day Permit to Consume - Consumption orgy of beer, wine, wine coolers, and hard liquor an public property (parks) - 35.00 fee __. Map (Required for all events) — attach to application n ,� 0 XarMng Impact (Requlred for all events) - Describe in detail: 6 0142 . 5 " 7 �f p ig-a4 o 14.4,4 �'te )0.Q lvayid /rl 10#.42.�aol* / 1 a 4u. dl" tried air l Cv,QQ ,3 t TV4k 2 L7 (q 4 t V e o tt_ (Continued an Back) FROM :ALESCI FURNITURE GALLERY Special Signage - Describe: - Approval Letter from Property Owner if on Private Property (attach to application) - Vendors will be present at the event (SEE ATTACHED) Tents or Membrane Structures Size /CP)r ra Location__ Exiting Points a ?6 Cooking Operations Propane Deep Fat Frying Open Flame or Burning Operations Describe: Water Activities (River/Lakes) EMS Needs EMT Standby Fireworks Street closure What streets: .Q , 2.t Pollee Nicer Needed (Required if alcoho is being people or at the discretion of the Police Chief) C for an officer. Reviewed By (Any concerns/comments will be attached to application) City Administrator City Clerk Ei/'t-,Z24 } Community Development Director J Fire Chief - Public Works Director 7- Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: Police Chief Ciotad627, zeez4d) e9 eV/o0 FAX NO. :6513510892 Mar. 25 2010 03:20PM P1 Other River/Lake Name: ___Ambulance Standby Fire Department Standby cad on public property and attendance Is over 75 Stillwater Poke Department (651- 351 -4900) to arrange Restroorns (Portable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651- 27574100 Live Entertainment -- Describe type of Music: _Promotion/Advertisement of E nt - Describe L of Promotion/Advertisement A d� r �vertisement Neu- Sp -Q 1 1 kO fte' " CI) rQ RC, wt r...i� A pplicant Signature (if applicable) Permit to Consume ($35 00) Temporary Liquor License ($25.00/day) Event Fee ($500.00) Event Deposit ($250.00) FEES Other Fees: TOTAL FEE FOR EVENT: Copy of Approved Application with Comments sent to applicant (Date). li,*. cri- FROM :ALESCI FURNITURE GALLERY FAX NO. :6513510892 15th Annual , Mar. 25 2010 03:21PM P2 A�u Saturday, May 8, 2010 Adult Foster Carc' for Peoptc Living with AIDS Iturns donated by local busmusst ort)Inucofions ,end inilisiduo1'. rill prv1ct:ds (,cnt. fit; Antiques: Collectible figurines Arts: Framed prints by Tim Liens. Framed Artwort, Chelsea Rose, and Kelly Frame & Fine Art; Art Glass from Casanova Glass Studio. Prints by Joe Boyle Bed & Breakfast Stays: Asa Parker Ian, Auroa Staples Inn, The Elephant Walk. Lady Goodwood, Laurel Street Inn, River. town Inn, Water Street Inn, william Saatcry Mansion Merchandise: Amish Rag Rugs, Art Poyler % Spokes & Pedals, gird Feeders, County Marker. , Hallmark, Minneapolis Gift Mart including Candles, Cards, Children 'S Clothing, Coffee Mugs, Figurines, Kitchen, Supplies, Porcelain Dishs, Toys and Art empplies: 5t. Croix Collectibles & misc. I.arje Bake Sale & Re1i'eshrncnts Rain or Shine under Tents at Hope House 451 N. Everett Street, Stillwater, MN Sale starts 10:00 am Preview 9 :30 am Lunch Served Restaurant C.ertiluicates: Acapulco Mexican Restaurant, Applebeds, Pock Cafe. Freight Horse. La Belle Vie, Lake Elmo inn, Lowell Ira, Mad Capper. Mama Maria's, Phil'n Tara Hideaway, Savorie6 Bistro Sim ces: 1Lrdson Golf Club. Just For Me Spa, Market Plato Car Wash. Monde Salon. River Valley Athletic Club, Stillwater Saloons. Stillwater Yacht Club, 5t. Croix Cleaners. Taus by Zapp,Stiilwater Fitness. Over One Dozen Hand -made Quilts. • Call for an up -to -date list.` MANAGERS - Scott 651- 35100496 651 - 351-0262. Brian 651 -430 -9703 S'IL-WATER T A TERMS: Cash, Check (with proper ID.) Visa or MasterCard AUCTIONEER: AUCTION ION sERVIcE >,awo 651.23W1272 DIRECTIONS: Frain Twin Cities • take Hwy ae east to Greely Street for 2.1 nileo to Myrtle St. south on Myrtle for 3 bbcki.. north on Everett to Auction site. Follow signs. From downtown Stillwater - north on Main Street, west on Myrtle for a blocks, north on Everett to Auction site. Feller/ auction sire. ON EC spedal thanks to: Barbara ViakIl LB. and Juno v. Sralth Gaiety and Rat State lank and Tzust- broprat. Bayport Carraasarlh►Action lions brad are, rrorexnrota ..vc so"'le :my net actually mpearr st Aurtvrn. FROM :ALESCI FURNITURE GALLERY FAX NO. :6513510892 Map OI suirwatcr, Minnesota by Mapyuest 0 MAPQuEsT Stillwater, MN 55082 4.t w Maple St W Lautd St • 0 - -' E C3 0 a Mar. 25 2010 03:21PM P3 Page 1 of 1 Sorry! When printing directly from the browser your directions or map may not print correctly. For best results. try dicking the Printer - Friendly button. W Elm St W Wilkins St. • W kteltoty et • Wet Oft): Ave W 9nUwater Ave • WAspon& •Ellet'• • • ..4egin'P Ma,Qtiest Poroons 02GtO.N AVTE Directions and maps are informational only. We make no warranties on the accuracy of their content, road conditions or route usability or expeditiousness. You assume all risk of use. MapQuest and its suppliers shall not be liable to you for any toss or delay resulting from your use of MapQuest. lap: / /www.mapquest.c:am/ maps ?city=Stillwater MNotzipcade country =U... 3/25/2010 DATE: April 2, 2010 REQUEST: City Council Accepting Grant from the Minnesota Historical Society for the Phase III of the Stillwater Heirloom Homes & Landmark Site Program CC DATE: April 5, 2010 REVIEWERS: Community Dev. Director PREPARED BY: Michel Pogge, City Planner DISCUSSION The City has received a Minnesota Historical & Cultural Grant in the amount of $6,999 from the Minnesota Historical Society to complete the third phase of the Stillwater Heirloom Homes & Landmark Site Program. The grant will cover the required match for a $8,001 CLG grant the City is receiving from the National Park Service for the project. FISCAL IMPACT The budget for the project is $17,042.50. $6,999 will be funded by this grant request. $8,001.00 will come from a CLG Grant. The remaining $2,042.50 is in -kind staff time, volunteered HPC time, postage, and printing. No direct financial contribution, other that staff time, is required by the City for the project. RECOMMENDATION That the City Council accept the Minnesota Historical & Cultural Grant from the Minnesota Historical Society in the amount of $6,999. APPROVING THE GRANT ACCEPTANCE FORM FROM THE MINNESOTA HISTORICAL SOCIETY BE IT RESOLVED by the City Council of Stillwater, MN that the Minnesota Historical Society Grant Agreement for phase three of the Stillwater Heirloom Homes & Landmark Site Program between the City of Stillwater and the Minnesota Historical Society, as on file with the City Clerk is hereby approved and that the Mayor and City Clerk are authorized to execute the agreement on behalf of the City of Stillwater. Adopted by the Stillwater City Council this 5th day of April 2010. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor City of Stillwater (hereafter called the Grantee) hereby signifies its acceptance of a state grant in the amount of $6,999 from the Arts and Cultural Heritage Fund through the Minnesota Historical Society (hereafter called the Society), in accordance with the guidelines for the Society's Historical and Cultural Grants Program. The grant is limited to the following project: Stillwater Heirloom Homes & Landmark Site Program #3 (MHS Grant Number: 3494L- 10 -WA) as described in the Grantee's grant application. Grantee may provide matching funds in the amount of $10,044 as specified in the application. All grant activities must occur between the project start date and completion date. The start date will commence with written authorization of the Society's Grants Office. This grant will conclude 7/1/2011. This Project Completion Date is the date by which all project work must be completed. The Grantee agrees to administer the grant in compliance with the following provisions: 1. FINAL REPORTS MINNESOTA HISTORICAL SOCIETY GRANTS OFFICE 345 KELLOGG BOULEVARD WEST SAINT PAUL, MINNESOTA 55102 • GRANT ACCEPTANCE FORM a. The Project Completion Report and Financial Report are due within 30 days after the project completion date: 8/1/2011. b. The Grantee agrees to submit the Project Completion and Financial Reports in accordance with the guidelines provided by the Society. 2. COST PRINCIPLES AND LIMITATIONS a. Only the items set forth in the Approved Project Budget (see page four) may be charged against the grant project. b. Any project expense not specifically approved in the Approved Project Budget will not be allowed except upon written request by the Grantee and written approval by the Society. c. Changes in the Approved Project Budget may not exceed twenty (20) percent of the Approved Project Budget. Changes that occur after the project begins which exceed twenty (20) percent will not be allowed except upon written request by the Grantee and written approval by the Society. d. Changes in the Project Completion Date will not be allowed except upon written request by the Grantee and written approval by the Society. e. No grant funds may be used to pay indirect costs, commonly referred to as overhead. 3. PROCEDURES FOR CONTRACTING SERVICES AND MATERIALS a. Any services and /or materials that are expected to cost $20,000 or more must undergo a formal notice and bidding process. In addition, any services to be performed by such professionals as architects, consultants, engineers, historical researchers, etc. that are expected to co st between $7,500 to $19,999 must be scoped out in writing and offered to a minimum of three (3) bidders. Evidence of the offering along with copies of the bids received must be included in the Grantee's financial records for the project. b. For purchases between $500 and $5,000, the Grantee must maintain financial records that verify the cost was competitively based on at least three verbal quotes. For purchases greater than $5,000 and less than $20,000, the Grantee must maintain financial records that verify the cost was competitively based on at least three written quotes submitted in response to written specifications. 4. MAINTAINING GRANT RECORDS FOR AUDIT a. The Grantee must maintain records and accounts consistent with generally accepted accounting principles, and to provide for such fiscal control as is necessary to assure the proper disbursing of and accounting for grant funds. The Grantee must maintain records and accounts for this project on file for a minimum of six (6) years after approval of the Final Report. b. The Grantee agrees to maintain records to document any matching funds claimed as part of the project. The Grantee further agrees to secure reasonable written proof of the value of Staff or Volunteer Labor, and for Donated Materials contributed to the project. c. The Grantee agrees that accounts and supporting documents relating to project expenditures will be . adequate to permit an accurate and expeditious audit. An audit may be made at any time by the Society, its designated representatives, or any applicable agency of the State of Minnesota. 5. ACKNOWLEDGEMENT OF SUPPORT a. For restoration /preservation grant projects, the Grantee agrees to post a sign during project work stating: This project has been financed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society. b. All publicity releases, informational brochures, and public reports relating to an approved grant project shall contain an acknowledgment as follows: This project has been financed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society. 6. HOLD HARMLESS The Grantee agrees to hold the Society harmless from any loss, damage, or expense -- including reasonable attorneys' fees and other costs of defense— arising as the result of any claim, action, complaint, or discrimination proceeding, or litigation of any kind whatsoever, directly or indirectly brought about as a result of the funded project. 7. MODIFICATION No person or body other than the Society is authorized to modify any of the terms of this agreement, including the scope of performance and cost limitations herein established. The Society shall not be liable for any costs incurred by the Grantee, which are not in conformance with the terms of this agreement. 8. NONDISCRIMINATION a. The Grantee agrees that in hiring of common or skilled labor for the performance of any work on the grant project that no contractor, material supplier or vendor shall, by reason of race, creed, color b. The Grantee agrees no contractor, material supplier or vendor shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in the preceding paragraph, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, color, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age. 9. DISALLOWANCES religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age, discriminate against any person or persons who are citizens of the United States, or resident aliens, who are qualified and available to perform the work to which the employment relates. Any cost paid for with grant funds which is subsequently found to be disallowable under audit shall be refunded to the Society by the Grantee. 10. SPECIAL CONDITIONS The Society may require special conditions to ensure that the projects meet applicable standards. BUDGET ITEM(S) GRANT GRANTEE MATCH TOTAL Cash In -Kind Consultant $6,999 $8,001 $15,000 Project Director $1,538 $1,538 Meeting time $280 $280 Copies /stamps $225 $225 TOTAL $6,999 $8,001 $2,043 $17,043 Grantee: MHS Grant #: Project: Certification: Signatures: MINNESOTA HISTORICAL SOCIETY Historic Preservation Department Minnesota Historical and Cultural Grants Approved Project Budget City of Stillwater 3494L -10 -WA Stillwater Heirloom Homes & Landmark Site Program #3 We the undersigned on behalf of the Grantee named above understand and accept the terms of the grant. Michel Pogge, Project Director Date Ken Harycki, Authorized Officer Date Federal Identification Number INTRODUCTION BACKGROUND COMMENTS T H E B I R T H P L A C E O F M I N N E S O T A TO: Mayor and Councilmembers FROM: Bill Turnblad, Community Development Director Irr; DATE: April 1, 2010 RE: Swimming Pool Safety Enclosures On March 2 " of this year the City Council directed staff to schedule a hearing on swimming pool fences for April 6, 2010. That has been done. The purpose of the hearing is to discuss the possibility of requiring safety fencing around all swimming pools. On May 4, 2004 the City Council considered adopting an ordinance amendment to allow swimming pool covers as one means of satisfying the requirement to provide safety enclosures for in- ground pools. The amendment was defeated on a 4 -1 vote. Consequently, the only acceptable safety enclosure continued to be fencing. On June 21, 2005 the City Council re- considered the issue of swimming pool safety enclosures. On a 3 -2 vote they adopted an amendment that would allow either fencing or pool covers to be considered acceptable safety enclosures. Given safety concerns associated with poorly maintained pool covers, pool covers that are not used in a manner that covers pools whenever not in use, pool covers that are of an inferior quality, etc., Councilmember Roush asked the City to consider reinstating the requirement that the only acceptable safety enclosure would be a fence. Since the adoption in 2005 of the pool cover option in Stillwater, fourteen swimming pool peiinits have been issued. Some of these pools probably have safety fencing, some may have a fence and use a cover, but some likely use only covers. Therefore, each of the owners of these fourteen properties was mailed a notice of the April 6, 2010 ordinance amendment hearing. Some States require fencing around all private and public swimming pools. But in Minnesota, safety fencing is mandated only around public swimming pools. The question of safety enclosures around private swimming pools is left up to the discretion of the City. Consequently, some Cities in Minnesota require a fenced safety enclosure, others allow a pool cover. Not all pool covers are designed to be safety enclosures: • Winter covers. Winter covers are usually designed as safety covers. But, they can take several people to install and are cumbersome, which discourages their use every time the pool is Left unused. Therefore, they tend to be used more often when a pool is not to be used for an extended length of time. Swimming pool safety enclosures April 1, 2010 Page 2 Attachments: Ordinance 961 Legislative version of Ordinance 961 Sampling of metro area regulations for pool enclosures • Solar covers. Solar covers are not typically designed as safety covers. They are intended to trap solar heat or to retain water heat if a pool heater is used. • Leaf nets. These covers are intended to keep leaves and debris out of a pool. They are not typically designed for safety. • Safety covers. Some safety covers are powered and can automatically close when a pool is not in use. Other safety covers have to be installed manually each time the pool is left unattended. The manual safety covers are a bit of work to install; and on larger pools it requires two people to get the job done. The more difficult the manual safety covers are to install, the greater the likelihood of leaving the pool uncovered when not in use. REQUEST Hold a public hearing to take testimony on the contemplated ordinance amendment. After the public testimony is offered, the Council should decide whether a hearing for the first reading of an ordinance should be scheduled. ORDINANCE NO. 961 AN ORDINANCE AMENDING THE STILLWATER CITY CODE; CONSTRUCTION OF SWIMMING POOLS; FENCE REGULATIONS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending The fence regulations found in Chapter 33 -2, Construction of Swimming Pools, of the City Code are amended as follows: City Code Chapter 33 -2, Subd. 14. Fences, is amended to hereafter read as follows: "All swimming pools must be provided with safeguards to prevent children from gaining uncontrolled access. This may be accomplished with a cover, fencing, screening, or other enclosure or any combination thereof of sufficient density and strength as to be impenetrable. If fencing is used, all fence openings or points of entry into the pool area must be equipped with gates. The fence and gates must be at least four feet in height and constructed of a minimum No. 11 gauge, woven —wire mesh, corrosion— resistant material or other material approved by the building official. All gates must be equipped with self — closing and self — latching devices placed at the top of the gate or otherwise be inaccessible to small children. All fence posts must be decay or corrosion — resistant and set in concrete bases or other suitable protection. The openings between the bottom of the fence and the ground or other surface may not be more than four inches." 2. Saving. In all other ways the City Code will remain in full force and effect. 3. Effective Date. The regulations established in this Ordinance apply only to fences built or replaced after the effective date of this Ordinance. This Ordinance will be in effect from and after its publication according to law. 4. Adopted by the City Council of the City of Stillwater this 21 day of June, 2005. CITY OF STILLWATE `ilr' / •i , Wr ATTEST: Diane F. Ward, Clerk ORDINANCE NO. SAN ORDINANCE AMENDING THE STILLWATER CITY CODE; CONSTRUCTION OF SWIMMING POOLS; FENCE REGULATIONS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending The fence regulations found in Chapter 33 -2, Construction of Swimming Pools, of the City Code are amended as follows: City Code Chapter 33 -2, Subd. 14. Fences, is amended to hereafter read as follows: "All swimming pools must be provided with safeguards to prevent children from gaining uncontrolled access. This may be accomplished with a cover, fencing, screening, or other enclosure or any combination thereof of sufficient density and strength as to be impenetrable. If fencing is used, all fence openings or points of entry into the pool area must be equipped with gates. The fence and gates must be at least four feet in height and constructed of a minimum No. 11 gauge, woven —wire mesh, corrosion — resistant material or other material approved by the building official. All gates must be equipped with self — closing and self — latching devices placed at the top of the gate or otherwise be inaccessible to small children. All fence posts must be decay or corrosion — resistant and set in concrete bases or other suitable protection. The openings between the bottom of the fence and the ground or other surface may not be more than four inches." and replaces the following Subd. 14, which reads as follows: .t w,..., e th f oa h o ,= n.-- :�,s -- 2. Saving. In all other ways the City Code will remain in full force and effect. 3. Effective Date. The regulations established in this Ordinance apply only to fences built or replaced after the effective date of this Ordinance. This Ordinance will be in effect from and after its publication according to law. CITY OF STILLWATER Jay Kimble, Mayor ATTEST: Diane F. Ward, Clerk South St. Paul Ordinance Area Swimming Pool Ordinances htt.: /lwww..ovdocs.com /service /docs /SSPAUUSSPAUL Ci Admin /SSPAUL 73JSSPAUL 73 20040107 en. QI Swimming Pools (In- ground or Above - ground) A swimming pool, submerged or elevated, is a structure under the zoning code and all work in connection therewith must be done in accordance with the building code. A building permit is required for any swimming pool with a capacity of over 1,000 gallons. Listed below are the requirements that must be met for swimming pools. Requirements: Application: An application for a building permit to construct or erect a swimming pool must be accompanied by plans and sufficient detail to show: a) The proposed location and its relationship to the other principal buildings on the lot. b) Safety Fencing (type, size and location). c) Electrical service and other fixtures existing on the lot, such as utility location and trees. d) The location, size and a statement as to the types of equipment to be used in connection with the pool, including but not limited to, filter unit, pump, wiring, heating unit, back flush, and drainage outlet, fencing and the pool itself. Performance Standards (Utility Lines): A swimming pool may not be located beneath overhead utility lines, nor over underground utility lines, nor within any private or public utility, walkway, drainage or other easement. The pool must be designed and constructed in such a manner so as not to endanger the health and safety of its users and to not unduly interfere with the use and enjoyment of adjacent property. Compliance with other codes: The construction, plumbing and electrical work connected with a swimming pool must conform to applicable codes of the city. Separate permits may have to be pulled to plumbing and electrical work. Safety Fencing: Swimming pools must be provided with safeguards to prevent children from gaining uncontrolled access. This may be accomplished with fencing, screening or other enclosure of any combination thereof of sufficient density as to be impenetrable. If fences are employed they must be at least 5 feet in height for all pools of less than four feet in elevation above the ground. The bottom of the fences may not be more than 4 inches from the ground. Fences must be of a non - corrosive material and shall be constructed so as to be not easily climbable. Fence openings or points of entry into the pool area enclosure must be equipped with self - closing and self - latching devices placed as high as possible so as to be inaccessible to small children. Minimum Clearance: The minimum distance between the principal and a detached accessory building shall be 6 feet or more: Lakeville Ordinance http: / /www.sterlingcodifiers.com/MN/ Lakeville /17021000000003000. htm 3. All swimming pools for which a permit is required and granted shall be provided with safeguards to prevent children from gaining uncontrolled access. This can be accomplished with fencing, screening or other enclosure, or any combination thereof, of sufficient density as to be impenetrable. If fences are employed, they shall be at least four feet (4') in height. The bottoms of the fences shall not be more than four inches (4 ") from the ground nor shall any open space in the fence be more than four inches (4 "), Fences shall be of a noncorrosive material and shall be constructed as to be not easily climbable. All fence openings or points of entry into the pool enclosure shall be equipped with gates or doors. All gates or doors to swimming pools shall be equipped with self - closing and self - latching devices placed at a sufficient height so as to be inaccessible to all small children. The fencing requirements of this subsection G need only be provided around the means of access on aboveground pools which have four feet (4') high, vertical or outward inclined side walls. Prior to filling the pool, the approved fence and /or screen must be completely in place and inspected and approved by the city building official. (Ord. 697, sec. 4, 12 -17 -2001) Inver Grove Heights http:! /www.ci.inver grove - heights .mn.us /cityhall /code.html Chapter V. Planning & Land Use Regulations 515.90 PERFORMANCE STANDARDS Subd. 38. Swimming Pools, Private. Private swimming pools and hot tubs are permitted accessory uses in all residential districts under the following conditions: 1. Fencing. A minimum four (4) foot fence, restricting access shall be erected around swimming pools or around the tract of land where said pool is located. The Building Inspector shall approve of the plans and specifications for said fence prior to its erection. Said fence shall be equipped with doors or gates which are self - latching. Where a suitable railing or other barrier restricting access to the pool is constructed, the above requirement for a fence may be waived by the Building Inspector, provided the Building Inspector determines it a suitable enclosure. Bayport City Code Sec. 726. Swimming pools. htt Iibrar municode .com /gateway.dll /MN /minnesota /1003 ?f = templates &fn = default. ht m &npusername= 12647 &nppassword = MCC &npac credentialspresent= true &vid = default 726.01. In all districts where single- and two- family dwelling units are permitted uses, the following standards apply: (1) A certificate of compliance shall be required for any swimming pool with a capacity of over 3,000 gallons or with a depth of over 31 /2 feet of water. (2) An application for a certificate of compliance shall include a site plan showing: The type and size of pool, location of pool, location of house, garage, fencing and other improvements on the lot, location of structures on all adjacent lots, location of filter unit, pump and writing indicating the type of such units, location of back -flush and drainage outlets, grading plan, finished elevations and final treatment (decking, landscaping, etc.) around the pool, location of existing overhead and underground wiring, utility easements, trees and similar features, and location of any water heating unit. (3) Pools shall not be located within 20 feet of any septic tank/drainfield nor within six feet of any principal structure or frost footing. Pools shall not be located within any required front or side yard setbacks. (4) Pools shall not be located beneath overhead utility lines nor over underground utility lines of any type. (5) Pools shall not be located within any private or public utility, walkway, drainage or other easement. (6) In the case of underground pools, the necessary precautions shall be taken during the construction to: (a) Avoid damage, hazards or inconvenience to adjacent or nearby property. (b) Assure that proper care shall be taken in stockpiling excavated material to avoid erosion, dust or other infringements upon adjacent property. (7) All access for construction shall be over the owner's land and due care shall be taken to avoid damage to public streets and adjacent private or public property. (8) To the extent feasible, back -flush water or water from pool drainage shall be directed onto the owner's property or into approved public drainageways. Water shall not drain onto adjacent or nearby private land. (9) The filter unit, pump, heating unit and any other noisemaking mechanical equipment shall be located at least 50 feet from any adjacent or nearby residential structure and not closer than ten feet to any lot line. (10) Lighting for the pool shall be directed toward the pool and not toward adjacent property. (11) A structure or safety fence of a nonclimbable type at least five feet in height shall completely enclose the pool, but shall not be located within any required yard areas. Swimming pools shall be constructed with a protective safety feature such as a fence of a nonclimbable type at least five feet in height and shall completely enclose the pool. Within the R -2 district, single family estate district, swimming pools shall be constructed with a protective safety feature such as a retractable cover sufficient in rigidity to bear the weight of 200 pounds minimum without collapse and/or a non - climbable type fence at least five feet in height and shall completely cover and/or enclose the pool. (12) Water in the pool shall be maintained in a suitable manner to avoid health hazards of any type. Such water shall be subject to periodic inspection by the local health officer. (13) All wiring, installation of heating units, grading, installation of pipes and all other installations and construction shall be subject to inspection. (14) Any proposed deviation from these standards and requirements shall require a variance in accordance with normal zoning procedures. (15) Backflow valves will be required on all fresh water intake valves to any permanent type swimming pools. City of Orono http: / /www.ci.orono.mn.us /fence %5Frequirements.htm Fence Regulations General Standard: 1. Fences meeting height and location regulations do not require a permit. 2. Fences must be within property boundaries, but no setback is required. 3. The City of Orono does not require fences around swimming pools; however, property owners are advised to check with their insurance company. 4. The City of Orono does not regulate fencing materials or visual appearance of fences. Lakeshore Lot Fence Height /Location Standards Location Maximum Fence Height Front Yard 3 1/2' Note: Front Yard includes side property line to the required building setback Side Yard 6' Rear Yard 6' Lake Yard 3 1/2' Ahead of "average Lakeshore setback line ", except no fence is allowed within 75' of the shoreline Side Yard 6' Behind "average lakeshore setback line" Street Yard 11 it u n� 1=1:t 3 1/2" (6' along County & MSA Funded Roads) Corner Lot: 30' Sight Triangle 3' Front Yard 3 1/2' Side Street Yard 3 1/2' Side Yard 6' Rear Yard 6' If you have further questions regarding fences, please contact the Building or Zoning Department ORDINANCE NO.: AN ORDINANCE CREATING AN OVERALL ENFORCEMENT STRATEGY FOR THE CONTROL AND ELIMINATION OF PROBLEM PROPERTY The City Council of the City of Stillwater does ordain: 1. PURPOSE. Problem Properties create problems for the City and its neighborhoods which, if not corrected, will lead to neighborhood and community decline. In order to focus the limited resources of the City on Problem Properties there is hereby created a Problem Properties List. All properties listed on the Problem Properties List are subject to the requirements of this Ordinance. 2. A. VIOLATIONS as used in this ordinance means the violation of any provision of the city code, or the statutes of the State of Minnesota for which the penalty is a fine or jail or both. B. PROBLEMS as used in this ordinance means traffic congestion, noisy or late night parties or gatherings that disturb the repose of neighboring property owners, excessive or unreasonable amounts of otherwise lawful parking that causes the unsafe narrowing of traffic lanes and which parking is caused by crowds associated with parties or social gatherings, abusive or threatening language or gestures by residents of the property directed at adjacent or neighboring property owners. An incident must not be classified as a Problem unless the property owner has been asked to remedy the conditions but has failed to do so within 30 days of being asked. 3. A property must be listed if the following conditions are present: A. The Problems or Violations on the property are serious, that is, founded and substantial. B. The Problems or Violations are and have been enduring in that at least tliree founded and substantial problems or violations have occurred on the property within an 18 month period. C. The Problems or Violations adversely affect the neighborhood or the community as a whole. 4. The determination of placement on the List will be made by the City Administrator after consultation with the Community Development Director, the Police Chief and the City Attorney. Written notice of this decision must be mailed to the registered owner of the property within ten (10) days of a decision to list a property. The decision of the City Administrator may be appealed to the City Council as otherwise provided in the City Code. The pending appeal will stay the listing until a decision is made on the appeal by the City Council. 5. Within thirty (30) days of notice of being listed, a Problem Property License from the City must be obtained by the owner of the property, issued by the City Administrator or their designee, after receipt of an application for License on a form developed for that purpose; and the establishment of conditions on the License as required for the correction of problem conditions and payment of an annual License fee as established by the City Council from time to time by resolution. The License fee must be set in an amount of the total estimated cost of enforcement for a period of one year. 6. As long as the property is on the List, the property owner must pay the annual fee for the license explained in Paragraph 5. A property must be removed from the List following a period of 24 months without founded or substantial problems or violations occurring on the property. 7. The License must be recorded with the County Recorder and will run with and bind the land and be enforceable against subsequent owners, assignees or transferees, and -the existence of the license must be disclosed by an owner to any potential purchaser of the property. 8. Any unpaid License fee, or other City costs of enforcement and monitoring of the property or the License that are incurred by the City in excess of the amount of the License fee actually paid, may be certified by the City to Washington County as a service charge for collection with the real estate taxes. Notice of the proposed certification with notice of the right to be heard must be mailed to the record owner of the property ten (40) days before the City Council takes action to certify the charges. 9. Violations. The operation of a property listed on the List without a license, or the use of a property on the List in violation of a condition of a License by the owner or occupant, is a misdemeanor. 10. SAVING. In all other ways the Code will remain in full force and effect. 11. EFFECTIVE DATE. This Ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of 2010. By Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Bill Turnblad From: Kilcoyne, Desmond P [desmond.kilcoyne ©hp.com] Sent: Tuesday, April 06, 2010 7:25 AM To: Bill Turnblad Subject: Notice of Pending Swimming Pool Enclosure Changes Hi Bill, Thank you very much for the letter you sent over the Easter Weekend. I appreciate the opportunity you have provided me to let you know what I think of the potential actions of our city officials. I'm concerned because I would hate to see Stillwater's City Swimming Pool ordinance actually be amended inappropriately and cause the increase in accidental drownings by forcing home owners to depend on a fence as their barrier of protection against accidental drowning. You state that Stillwater is thinking of amending the existing rules that today allow the home owner to choose the best protection for their family to a safety fence to be the only acceptable enclosure and force home owners to use a fence as THE prominent barrier layer of protection. This is not a good solution and if home owners go back to a fence only protection there will be more accidental drownings. The ASTM International are advocating a national standard that would allow the home owner to choose one of four very well defined barriers of protection from fencing /enclosures, alarms, to power pool covers. Merle I. Stoner was chairman of the ASTM subcommittee that developed the standard for pool barriers agrees with the use of products and constructing barrier solutions that are certified by ASTM International as the best way to protect our families as stated below: "The only way to prevent accidental drowning is the use of safety devices in a "layer of protection" approach, which is advocated by all concerned drowning - prevention entities. State and local governments are passing or considering passing legislation ( "barrier laws "), to make pools safer for children. These governments need guidance on which safety devices to use in their legislation. Without national standards this legislation will falter or be poorly written. This is why the need for national standards is paramount ". I live on a block with four residential homes with pools that have constructed three different ways of barrier protection. I have installed an ASTM International approved power pool cover, considered a permanent barrier protection and the best at protecting from an accidental pool drowning. Two residents installed fences along with manual pool covers because fences were required because the manual pool cover is limited in it's ability to keep out everyone in every situation. This is not a bad solution, but sub par to a power pool cover. This vulnerable configuration because of the mandatory fence requirement will be the norm for new home owners forced to erect a fence thus increasing the opportunities for accidental drownings. Actually, the fact is by changing the ordinance to a safety fence would be the only acceptable enclosure will statistically and inevitably increase the number of accidental drownings you will have in Stillwater. By reviewing the solutions and products the ASTM International approves and taking their advice on legislation language, you can provide a better and saver place for our kids at the same time take advantage of new technology and solutions that are much more effective. A fence does not provide a very good barrier of protection compared to a power pool cover. By making it mandatory to add a fence to an installed ASTM International certified solution like a power pool cover you are forcing existing home owners to unnecessary expenses and will drive new home owners to a substandard and vulnerable solution in a fence barrier which will defeat the purpose we have today and increase the number of small children that die from drowning. i The ASTM International has done extensive investigation and is the predominant experts in this area and should be consulted. I'm sure you have received their material and have reviewed. I just want to make sure our rights for safety is taken seriously and Stillwater allows ASTM International safety standards like an approved power pool cover to be a choice as a primary barrier protection and not force a fence installation where it does not add any value or additional security and protection. Cell 651 -472 -2312 cc�� nc(ci4 1l'.��un clesmui I< 2 Bill Turnblad From: libjib @comcast.net Sent: Tuesday, April 06, 2010 6:07 AM To: Bill Turnblad Subject: Pending Swimming Pool Enclosure Changes I am writing to provide you my comments regarding the ordinance amendment under consideration on the agenda for the April 6th Stillwater City Council meeting regarding potential swimming pool enclosure changes. When considering the installation of our swimming pool in 2005, we chose to install a fence enclosure on our property consistent with the safety requirements prior to June 2005. In addition to this safety measure, we also chose to install a "horizontal fence" or power pool safety cover with key lock control to our pool for additional safety for our young children and the children of our guests and neighbors. Because of these decisions, a change in the swimming pool ordinance will not affect our property. When considering this issue, it is important to remember that no single safety feature or combination of features will make any pool 100% safe. Fences can be climbed, alarms can be missed, and gates and pool covers can be left open. Ultimately, the responsibilty for pool safety lies in the hands of the pool owner as well the parents of children susceptible to pool related injury or death. Over the 5 years we've had both safety features on our property, I have watched numerous children from the neighborhood climb our fence despite the fence being up to code to the pre -2005 standard. Over that same time period, I have watched 3 children fall onto or run across our power cover (while in the presence of the their parents who were guests) as well as numerous animals that found their way on top of our cover without incident or harm. In our experience, the "horizontal" fence or pool safety cover with key lock access provides superior pool safety for our children and the children of our neighbors when compared to that of our standard fence enclosure alone. I would strongly urge the council to perform a third party /unbiased review of pool safety literature comparing the effectiveness of vertical versus horizontal fencing, review the recommendations of the American Academy of Pediatrics on pool safety for children, review city ordinances regarding pool enclosures of "like cities ", as well as re- evaluate the reasons the council established the 2005 amendment in an effort to make an informed decision on reversing the city ordinance. I would also ask the council to consider the drowning death of Elliot Barbier in 2008 who died in an unfortunate accident within a fence enclosed property with a swimming pool that did not have a safety cover in place. An ordinance amendement that discourages the installation of power safety covers and instead promotes the use of vertical fencing only may infact lead to greater risk to the children of Stillwater. Thank you for your consideration, Resident 917 Sawyer PI Community Video & Business Showcase Agreement CGI Communications, Inc. 130 East Main Street, 8th Floor Rochester, NY 14604 (800) 398 -3029 phone (585) 427 -0075 fax This agreement is between CGI Communications, Inc. and the City of Stillwater, MN and shall remain in effect from the date it Is signed by both parties until the completion of the three years of videos available for viewing on the W W W.0 I.sti I Iwate r. m f. US website homepage. The term of this agreement shall automatically renewyn less either party gives 60 days written notice of termination or modification prior to expiration. CGI Communications, Inc. and its e- LocalLink division shall provide a Community Video Showcase as follows: • Website Welcome video from your Mayor or other civic leader, healthcare, education, and real estate/relocation (approx. 1 minute in duration) • 2 additional videos (approx 1 minute in duration) to highlight various aspects of your community and/or organization • Script writing and video content consultation • A videographer to come to your location to film videos • All aspects of video production and editing, from raw footage to final video including professional voiceovers and background music • Final draft of Community Video Showcase content subject to your approval • Patent - pending OneClickTM Technology and encoding of all videos into multiple streaming digital formats to play on all computer systems, browsers, and Internet connection speeds; recognized player formats include WindowsMedia® and QuickTime® • Store and stream all videos on CGI's dedicated server • Viewer access of the Community Video Showcase from your website shall be facilitated by e- LocalLink providing HTML source code for graphic link to be prominentty displayed on the www.Ci.Stillwater.mn.Us website homepage. Code will be provided immediately upon completion and approval of finished videos • Business sponsors allowed on the perimeter of video panels • Duration of sponsor participation will be one year and e- LocalLink is solely responsible for annual sponsorship fulfillment including all related aspects of marketing, production, printing, and distribution • e- LocalLink will own copyrights of the master Community Video Showcase • The City of Stillwater, US will assume no cost or liability for this project • The City of Stillwater, MN shall provide the following: • A letter of introduction for the program on your organization's letterhead • Assist with the content and script for the Community Video Showcase • Agrees to give e- LocalLink the right to use organization's name in connection with the preparation, production, and marketing of the program set forth herein only • Agrees to place a graphic link on the www.ci.stillwater.mn.us website homepage within 10 business days of receipt of HTML source code and have it remain there for the term of the agreement • Provides e- LocalLink exclusive streaming video rights for the program described herein only We, the undersigned, understand the above information and have full authority to sign this agreement. City of SUlhvafer, MN Signature: `k Date: 7 1D — 07 CGI Communications, Inc. Signature: Name Printed: Larry Hanson Name Printed: Nicole Rongo Title: City Administrator Title: Marketing Manager Date: 07/02/07 Name: Larry Hanson Title: City Administrator Address: 216 North Fourth St City, State, Zip: Stillwater, MN 55082 Phone: (651) 430 -8801 Email: Ihansenl')ci.stiliwater.mn.us WAhciter www ni stillwatr?r mn uC March 16, 2010 Larry Hansen Stillwater City Administrator 216 N. 4 Street Stillwater, MN 55082 Larry, 510(1111.11, Recreation Center 1675 Market Drive • Stillwater, MN 55082. 651 -430 -2601 • Fax: 651-430-2415 The St. Croix Valley Recreation Center has been investigating potential replacement of the existing field house Astroturf carpet with a modern synthetic in- filled grass system: The St. Croix Soccer Club has made a commitment to participate in the cost of this project.. This . investigation was undertaken for several rea a) The. existing Astroturf is ten years old, which was the projected, life of this product. b) Astroturf carpet is old technology and an out` -of -date product. c) ALL other athletic facilities in the Twin Cities area that include a field house have the modern synthetic grass turf. The St. Croix Valley Recreation Center i s the only known sports facility'to still have the obsolete carpet type playing surface. d) According to several local sport organizations, dead in the existing Astroturf carpet make,the playing surface potentially unsafe. e) All athletic organizations that purchase field time from us unanimously prefer the synthetic,grass system. A number of organizations and sports teams will not purchase field time from us because of the existing playing surface. These circUmstances"represent a potential loss of future revenue generated by the"field house. The proposed replacement product is synthetic grass in- filled with silica sand and rubber granules, an engineered system that feels and plays like natural grass. It is advertised as a cost - effective and environmentally friendly surface, specifically developed for all recreation and sports applications and the safest playing surface'available. The investigative process has included on -site visits from three major synthetic turf manufacturers. Each has submitted their product specifications and cost proposals. Their proposals include; a) Demo and remove the existing Astroturf carpet and e- layer. b) Legally dispose of the turf. c) Furnish, place, and laser grade a stone sub base d) Supply and install an estimated 78,290 square feet of modern synthetic in- filled grass surface. e) An 8 -year insured warranty Cost proposals submitted by the three manufacturers range from $400,000 to nearly $500,000. I would like to move forward with the $400,000 proposal. The total cost of the project would not exceed this amount. It is my understanding that over a period of time the city has accumulated $240,000 that is designated for turf replacement. The St. Croix Soccer Club would participate in the project cost with a $160,000 commitment, making annual contributions of $16,000 per year over a ten year period. This is the same length of the financial commitment the soccer club made when the facility was built. I am hopeful that because we have a financial partner in the St. Croix Soccer Club, the city will allow me to move forward with this project, which I would like to complete this summer. Thank you for considering this opportunity. Regards, Doug Brady, Facility Manager St. Croix Valley Recreation Center Stillwater, MN 55082 651 - 430 -2601 recctr @ci.stillwater.mn.us March 25, 2010 Larry Hansen, City Administrator Mayor Harycki Councilmembers City of Stillwater 216 N 4 Street Stillwater, MN 55082 Subject: Financial partner for field house turf replacement project As the recreation center explores replacing the existing out -of -date Astroturf carpet in our field house with a modern synthetic turf system, the St. Croix Soccer Club has offered to be our financial partner with a pledge of $160,000 contributed over a ten year period. In 1998 the soccer club provided their support toward construction of the facility with a ten year financial commitment. That obligation has been fulfilled. I'm hopeful that having the soccer club as a partner in the cost of this project will be viewed favorably as you consider this proposed facility upgrade. Regards, Doug Brady, Facility Manager St. Croix Valley Recreation Center Stillwater, MN 55082 651 - 430 -2601 recctr @ci.stillwater.mn.us 1. The City of Stillwater (City) is the owner of the St. Croix Valley Soccer Dome (the Dome) and the City is soliciting pledges for assistance in financing the replacement of the turf within the Dome. 2. The City has estimated the total cost of replacement of the turf to be in excess of Four Hundred Thousand Dollars ($400,000). 3. In consideration of the City undertaking the replacement of the turf, the undersigned St. Croix Soccer Club, Inc. (Soccer Club) hereby pledges to pay to the City of Stillwater to be expended by the City for the replacement of the turf, the sum of One Hundred Sixty Thousand Dollars ($160,000) to be paid in annual installments of Sixteen Thousand Dollars ($16,000) due each August 1, 2010 and every year thereafter until fully paid. 4. The City envisions the replacement of the turf within the Dome for the summer season of the year 2010 and this pledge is contingent upon the City actually undertaking and completing the replacement of the turf within the year 2010 or 2011. However, in the event that this project is cancelled by the City any pledge actually paid will be returned to the Soccer Club and the Soccer Club will be relieved from any future obligations to make the payments called for in this Pledge Agreement. 5. In return for the Soccer Club making this pledge, the City will allow the Soccer Club the continued time preference that they have enjoyed based upon the initial pledge made by the Soccer Club for the construction of the Dome. Dated: ST. CROIX SOCCER CLUB, INC., a Minnesota non - profit corporation Dated: CITY OF STILLWATER ATTEST: Diane Ward PLEDGE AGREEMENT IN WITNESS WHEREOF the parties have set their hands this day of March 2010. By: Its MEMORANDUM To: Mayor and City Council From: Shawn Sander, Director of Public Works Date: April 1, 2010 Re: Hiring of seasonal employees This is a request to hire seasonal employees in the Public Works Department for the summer months, May through August. For 2010, six seasonal employees were budgeted, but four positions were eliminated due to budget constraints. The seasonal employees will work in the sewer department, assisting with maintenance of lift stations, repairing manhole castings, repairing damaged or failing catch basin manholes. Depending on need they will assist in the Streets and Parks Department with park cleanup, and street patching. Another duty of the seasonal workers is to be available to work weekends and evenings at Teddy Bear Park and Washington Square Park where increase usage requires staffing for general cleaning and building reservations. Using the seasonal workers for this particular duty reduces the amount of overtime for the full -time employees. For 2010, $14,000 is budgeted for seasonal employees and would be funded through sewer fund. Seasonal employees are paid $11.00 per hour. illw*r BACKGROUND T H E B I R T H P L A C E O F M I N N E S O T A TO: Mayor and Councilmembers FROM: Bill Turnblad, Community Development Director DATE: April 1, 2010 RE: Parking Ramp Voucher Prices City staff has received a number of inquiries into parking ramp vouchers over the last several months. For example, the Lowell Inn has asked if they could purchase single use vouchers; a groom has asked if he could buy single use vouchers for all of his wedding reception guests; and several downtown merchants have asked if they could buy single use vouchers. REQUEST Set the price for parking ramp vouchers. COMMENTS Vouchers are very convenient for merchants and small event planners. They can purchase a quantity of them and give them away to their customers or guests. They are also nice for the City, since we can sell them in bulk. For the Lowell Inn, vouchers are preferable for dining guests because they do not have to sign out passes and then track the guest down later when they forget to drop the pass in the box at the exit gate. They are also preferable to the City, since even when instructed otherwise, the dining guests frequently shoved the passes into the credit card slot, which jammed the machines. The vouchers would be used for transient transactions. This is to say that they would pay for the $3 all day fee or the $5 all day fee for summer weekends. Vouchers cost the City twenty -five cents each to have printed and encoded. They only cost a couple of cents each to print, but the magnetic coding is a bit more expensive. The City could do the encoding itself if we were to buy the $25,000 piece of encoding equipment. For now, staff suggests just paying the quarter a piece for a vendor to encode. On March 18 the Parking Commission considered what rate to charge for the vouchers. On the one hand, it makes sense to charge $3.25 a piece for non - weekend vouchers and $5.25 for summer weekend vouchers. This would generate the same revenue as a standard transient transaction. On the other hand, if the City is going to order vouchers, it is nice to sell them in bulk, which normally fetches a discount rate. In support of the discount option, the ramp will not likely be full except during events. And during events, the vouchers will not be valid, instead a flat $10 fee will be charged. Therefore, the Parking Voucher prices April 1, 2010 Page 2 Commission recommended that a minimum purchase of 25 vouchers should be set and the cost for each voucher should be $2.75, except for summer weekends, when the voucher price should be $4.75 each.' RECOMMENDATION A minimum purchase of 25 vouchers should be set and the cost for each voucher should be $2.75, except for summer weekends, when the voucher price should be $4.75 each. bt If a ramp customer were to use the $2.75 voucher to exit during a summer weekend, they would have to pay an additional $2 for the gate to open. Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 4/2/2010 Subject: Meeting Date As a result of change in the date of the Primary Election from September to August the date of the canvass of the Primary election needs to change as well. Canvass of the election must be completed within two (2) days of the Primary Election therefore I propose that the Council meet as the canvass board on Thursday, August 12, 2010 at 8:00 a.m. 1 FYIp O A SSESSMENT NOTICE O . NOTICE IS HEREBY GIVEN that the 2010 Open Book Meetings for owners of property located in the City of Stillwater in Washington County, Minnesota, will be held at the following locations. Cottage Grove City Hall on Thursday, the 8th of April 2010, 5:00 p.m. — 7:00 p.m. Oakdale City Hall on Wednesday, the 14th of April 2010, 5:00 p.m. — 7:00 p.m. Woodbury City Hall on Thursday, the 22rd of April 2010, 5:00 p.m. — 7:00 p.m. Washington County Government Center — Stillwater Wednesday, the 28th of April 2009, 2:00 — 7:00 p.m. These meetings are held for the purpose of reviewing and correcting the assessment of said Real Estate for the year 2010. All persons considering themselves aggrieved by said assessment, or who wish to complain that the property of another is assessed too low, are hereby notified to appear at any of the above mentioned meetings, and show cause of having such assessment corrected. No complaint that another is assessed too low will be acted upon until the person so assessed, or his agent, shall have been notified of such complaint. 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O • 4 p' O •." • a �. s~ - 0 0 o a; o ft U 0 4 o • ° 4- 4. 0 A ., V � 0 �, 0 es a V „• V O '7,3 H tt ^ 0 vs g X -O +-' ct OW ct 0 at ..c a., o tt a, a, • 0 �� 4-4 o o 4 0 V Y0 0 • E v v p , y .-, 4, 0 44 tt CU bA u � e 4 Z 0 3 a) 4 +-' V p O • -. 444 cKs 0.4 443 bA w A. � . a 0 a s) 4 1. 5 . •4- o 0 es 4- , c " O O VO V ct V 44- ,r • � i 0 - s. a V • 0 «t t 4 0 + "•0 .• aj N �, C34 Ct V -. — O at 0 •�, .Y 0r •ti .tom.' at 0. vs 0 0 cA y A. -d V .- 0 v -. �' ai t� 0 O N Q+ H v' 0 Q,' O a o V o 0 0 N g y cs N •-. •� 4 �' . -0 •U bA 0 0 0 �. 0 V , O ^p • •., E " O 4 N N •� E .~ V � O O O x ' O '44-4 `� 0 O 0 w ca 0 vs f� > •. a E U y 1. CALL TO ORDER 5. OTHER BUSINESS CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING MONDAY, APRIL 12, 2010 The City of Stillwater Planning Commission will meet on Monday, April 12, 2010, at 7 p.m. in the Council Chambers at Stillwater City Hall, 216 North Fourth Street. City of Stillwater Planning Commission regular meetings are held at 7 p.m on the second Monday of each month. All City Planning Commission meetings are open to the public. AGENDA FYI 2. APPROVAL OF FEBRUARY 8 and MARCH 8, 2010 MINUTES 3. OPEN FORUM The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Commission may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less 4. PUBLIC HEARINGS. The Chairperson opens the hearing and will ask city staff to provide background on the proposed item. The Chairperson will ask for comments from the applicant, after which the Chairperson will then ask if there is anyone else who wishes to comment. Members of the public who wish to speak will be given 5 minutes and will be requested to step forward to the podium and must state their name and address. At the conclusion of all public testimony the Commission will close the public hearing and will deliberate and take action on the proposed item. 4.01 Case No. 10 -06. A variance request for front and side yard setbacks (20 ft required, 12 ft requested and 20 ft required, 4 ft requested) for the construction of a front porch and two -car garage located at 901 6th Ave S in the RA, Single Family Residential District. Todd and Audrey Hansen, applicants. 4.02 Case No. 10 -07. A special use permit request to convert retail space into a coffee shop located at 200 Chestnut St E in the CBC, Central Business District. Stacie Berg, applicant. 4.03 Case No. 10 -09. A variance to impervious surface regulations for the construction of an addition located 104 Lakeside Drive in the RB, Two Family Residential District. Michael Bergum, applicant. 4.04 Case No. 10 -10. A special use permit request for change of use located at 201 Main St So in the CBD, Central Business District. Brian Larson, Larson Brenner Architects, applicant. March 11, 2010 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Matt Beane, Supervisors Jim Hiniker, Linda Countryman and David Johnson, Clerk Kathy Schmoeckel, Attorney Sam Edmunds, Planner Berry Farrington, Treasurer Marsha Olson and Chief of Police Steve Nelson. Public Hearing Zoning Fees and Subdivision Ordinance Amendment Neighbors present: Pat Bantli, 13565 116 Street North Pat Raleigh, 9490 Pawnee Avenue Rosemary Ranalla, 9596 Stonebridge Trail No. A public hearing was held to consider an Ordinance adopting the 2010 Township Fees for zoning applications, Township permits and licenses, and to consider an amendment to the Subdivision Ordinance. Chairperson Matt Beane invited comments and questions from the public. There were none. The public hearing was closed at 7:05 p.m. Regular Meeting 1. AGENDA - M /S /P Hiniker /Countryman moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M /S /P Hiniker /Countryman moved to approve the 2/25/10 Stillwater Town Board Meeting minutes as written. (4 ayes) 3. TREASURER - a) IRS mileage reimbursement should be changed to 50.5 cents. b) Issues with cash flow were discussed. c) The money spent for improvement to Little Carnelian Park last summer should have come out of the Park Fund. d) The following checks and claims were approved for payment: Claim # Vendor Amount 4185 League of Minnesota cities $ 85.00 4189 Marsha Olson 13.90 4186 Maroneys Sanitation 150.90 4195 Xcel Energy 9.73 4193 Stillwater Gazette 83.74 4184 Helmer Printing, Inc. 463.59 4182 Chris Amdahl 273.23 4181 Matthew R. Beane 203.48 4183 Campbell Knutson, PA 788.54 Stillwater Town Board Mtg. — 3/11/10 Page 2 4188 Stephen Nelson 785.00 4190 Qwest 46.07 4187 Kathleen Nelson 60.21 4192 Kathryn Schmoeckel 126.54 4194 TKDA 1,407.92 4191 Robert P Ranalla Jr 276.97 4197 Minnesota Dept of Revenue 24.46 4198 Internal Revenue Service 665.44 4199 PERA 359.43 Beane, Matthew R. 87.35 Collins, Carol Lee 131.90 Countryman, Linda P. 296.99 Nelson, Kathleen M 427.94 Nelson, Stephen W. 1,089.73 Olson, Marsha Ann 859.80 Ranalla, Jr. Robert 207.79 Schmoeckel, Kathryn G. 718.40 4. ATTORNEY - a) Application for Town Hall Rental - The Application and Rules were reviewed. Attorney Sam Edmunds recommended keeping the rules with the application. They will be made available electronically to people upon request. 6. PARK /COMMUNICATION COMMITTEE CLERK - M /S /P Johnson /Hiniker moved to approve Barbara Riehle as Deputy Clerk with compensation of $16.00 /hour and $75.00 /meeting. (4 ayes) 5. PLANNER - a) 2010 Fees for Zoning Applications - The fees are unchanged from last year but they need to be formally adopted. M /S /P Johnson /Hiniker moved adoption of the 2010 Fees for Zoning. (4 ayes) b) Greenways Amendment - The planning commission had some concerns that this would be an additional burden to property owners. Planner Berry Farrington stated that the ordinance requires additional information from a property owner when making a subdivision application. The information could be used to help determine where homesites or open space would be located. The ordinance does not place additional limitations on development. The greenways protect natural resources and connects trails. M /S /P Hiniker /Countryman moved approval of the Greenway Corridor boundaries as proposed. (4 ayes) c) Arcola Bluffs - The development agreement for the subdivision was signed by the Township in 2007, but was never brought forward to the County. The County has told the Axdahls they need to bring the application forward again. A public hearing will be held at the April Planning Commission meeting and it would be brought before the Board at the first April meeting. The fee has already been paid by the Axdahls, but there will be escrow costs for staff time. Stillwater Town Board Mtg. — 3/11/10 Page 2 4188 Stephen Nelson 785.00 4190 Qwest 46.07 4187 Kathleen Nelson 60.21 4192 Kathryn Schmoeckel 126.54 4194 TKDA 1,407.92 4191 Robert P Ranalla Jr 276.97 4197 Minnesota Dept of Revenue 24.46 4198 Internal Revenue Service 665.44 4199 PERA 359.43 Beane, Matthew R. 87.35 Collins, Carol Lee 131.90 Countryman, Linda P. 296.99 Nelson, Kathleen M 427.94 Nelson, Stephen W. 1,089.73 Olson, Marsha Ann 859.80 Ranalla, Jr. Robert 207.79 Schmoeckel, Kathryn G. 718.40 4. ATTORNEY - a) Application for Town Hall Rental - The Application and Rules were reviewed. Attorney Sam Edmunds recommended keeping the rules with the application. They will be made available electronically to people upon request. 5. PLANNER - a) 2010 Fees for Zoning Applications - The fees are unchanged from last year but they need to be formally adopted. M /S /P Johnson /Hiniker moved adoption of the 2010 Fees for Zoning. (4 ayes) b) Greenways Amendment - The planning commission had some concerns that this would be an additional burden to property owners. Planner Berry Farrington stated that the ordinance requires additional information from a property owner when making a subdivision application. The information could be used to help determine where homesites or open space would be located. The ordinance does not place additional limitations on development. The greenways protect natural resources and connects trails. M /S /P Hiniker /Countryman moved approval of the Greenway Corridor boundaries as proposed. (4 ayes) c) Arcola Bluffs - The development agreement for the subdivision was signed by the Township in 2007, but was never brought forward to the County. The County has told the Axdahls they need to bring the application forward again. A public hearing will be held at the April Planning Commission meeting and it would be brought before the Board at the first April meeting. The fee has already been paid by the Axdahls, but there will be escrow costs for staff time. 6. PARK /COMMUNICATION COMMITTEE CLERK - M /S /P Johnson /Hiniker moved to approve Barbara Riehle as Deputy Clerk with compensation of $16.00 /hour and $75.00 /meeting. (4 ayes) w M Stillwater Town Board Mtg. — 3/11/10 Page 3 7. WASHINGTON COUNTY SHERRIF'S DEPARTMENT - A deputy was present to make a report and answer questions. There were 54 calls for service with 8 citations. 8. CHIEF OF POLICE - a) Report given. There were 14 burning permits with only one for buckthorn. One dog was impounded and was not claimed. b) There is a zoning violation complaint that is being dealt with. 9. CLERK a) Clean -Up Day - The County is checking on clean -up days for various communities to post on their website. The Clerk will check with Maroneys about a date for our heavy metal day and there will be more discussion at the next meeting. b) Head Election Judge - M /S /P Johnson /Countryman moved to appoint Deborah Sinclair as Head Election Judge for the 2010 elections. (4 ayes) c) Election Judge Salaries - The County is asking for information on election judge salaries. We will keep ours the same as the last election cycle. d) DSL Line and Security - Matt Beane has installed the modem. There had been questions about the need for a second line with respect to security, but that is not an issue. e) Township Picnic Date - The Township Picnic will be held on August 22, 2010, with a back -up day of August 29 10. SPEED LIMIT ON HIGHWAY 96 - Bart and Judy Leahy were present to discuss their concerns about the speed limit on Highway 96 between Stonebridge and Oak Hill. Also, there used to be a "Dead End" sign on Oak Hill and they would like that to be replaced. Possible solutions to the speed issue were discussed. Steve Nelson will request an evaluation. 11. WASTE MANAGEMENT - A representative from Waste Management was present to discuss issues with respect to renewal of their annual permit. They will provide educational material on recycling for our website. They will send in their annual recycling report. They were reminded to clean up after pick -up if there is littering. The number to call if people have issues is 952 - 890 -1100. Waste Management serves about 420 households in Stillwater Township. The reason for different costs for the same service was discussed. 12. BUSINESS AND ACCESSORY BUILDING ON OAK HILL - Lori Windisch was present to discuss a neighbor who operates a commercial landscape business from his home. There were also questions about his accessory building. Building Inspector Jack Kramer was present and said that the building meets the criteria of the ordinance, but the lean - to was added later without a permit. Steve Nelson will be asked to do an on -site visit with Jack Kramer. 13. COMMUNICATION COMMITTEE - The circuit board on our projector is bad and Dell will not replace it. Matt Beane will check into costs for a ceiling mounted unit. Stillwater Town Board Mtg. — 3/11/10 Page 4 14. PAT BANTLI EVENT - Funding was discussed. The markers for the pavilion will be paid for from the Park Fund. The Park Committee will be asked to look into the markers at their next meeting. 15. ADJOURNMENT - The meeting was adjourned at 9:15 p.m. Clerk Chairperson Approved Stillwater Town Board Mtg. — 3/11/10 Page 4 14. PAT BANTLI EVENT - Funding was discussed. The markers for the pavilion will be paid for from the Park Fund. The Park Committee will be asked to look into the markers at their next meeting. 15. ADJOURNMENT - The meeting was adjourned at 9:15 p.m. Clerk Chairperson Approved Summary of Proceedings Washington County Board of Commissioners March 9, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Commissioner Reports — Comments - Questions The Commissioners reported on the following items: Commissioner Weik — attended the Metropolitan Energy Policy Coalition to discuss metro wind energy, energy innovation in the Central Corridor with a goal to reduce carbon emissions and grow jobs, and adding electricity to the Met Council vehicle fleet; and addressed the Lake Middle School in Woodbury; Commissioner Peterson — reported on a meeting she had with the Isaiah group which discussed housing and transportation; attended the MELSA meeting which discussed increasing the statewide broadband width; as a member of the Metropolitan Emergency Services Board she felt it was important to make sure that the emergency response system is successful in defining where the emergency phone calls are coming from; reported on a meeting 3M held at the Cottage Grove City hall to discuss the proposed incinerator; and reported on the mediation meeting regarding the South Washington Watershed expansion; Commissioner Hegberq — attended a legislative breakfast in Forest Lake sponsored by the Forest Lake Chamber where they discussed taxes and nuclear power; he will be attending the Washington County Republican Women's Organization meeting on Saturday in Lake Elmo along with Commissioners Kriesel and Pulkrabek; Commissioner Kriesel — attended the Metropolitan Energy Policy Coalition which discussed the Rural Metro Energy Board in southern Minnesota which is trying to develop a private /public partnership in promoting wind energy which appears to have come apart; they are looking at advocating legislative change that will enable structuring tax incentives to help private enterprise develop wind energy; Commissioner Pulkrabek — reported that the University of Minnesota dropped its lawsuit against the Met Council concerning the Central Corridor; met with Anoka County Commissioner Rhonda Sivarajah about areas of mutual interest; a joint meeting of the Libraries and the Workforce Investment Board will be held to create startup business and how they can work together; was contacted by Congresswoman Betty McCollum's office to testify on some transportation issues which he will discuss with Commissioner Peterson; and he will not be able to attend the Workforce Investment Board meeting next week. General Administration Approval of the following actions: - Mayor Dean Johnston, City of Lake Elmo, updated the Board on the flooding situation at Sun Fish Lake Park; and reported on a Pioneer Press article regarding Lake Elmo as a leader in conservation developments; February 23, 2010 Board meeting minutes; Legislative update presented; Board correspondence was received and placed on file; Executive Session held to discuss a possible joint purchase with the City of Woodbury of property owned by Dale Properties. Community Services Approval of Master Grant Agreement with the Minnesota Department of Employment and Economic Development for the term of April 1, 2010 to March 31, 2015. Human Resources Board workshop held to discuss employee recruitment and hiring process and vendor selection process. Library Board workshop held to discuss MELSA Arts and Cultural Heritage Programs at the Washington County Libraries. Property Records and Taxpayer Services Approval of the following actions: - On sale and Sunday liquor license for Afton Alps, Inc., April 1, 2010 through March 31, 2011; - On sale and Sunday liquor license for Stoneridge Golf Club, April 2, 1010 through March 31, 2011. Public Health and Environment Approval of the Volunteer Management Services project agreement with Community Thread. Public Works Approval of the following actions: - Resolution No. 2010 -028, Trunk Highway 61 detour agreement with Minnesota Department of Transportation; Change Orders #1, #2 and #3 to contract with Twell Environmental in the amounts of $34,450, $56,000 and $2,300 respectively as part of the Campus 2025 project; Resolution No. 2010 -029, Trunk Highway 95 detour agreement with Minnesota Department of Transportation; Amendment No. 1 to contract #5133 with Lockridge Grindal Nauen, P.L.L.P. (LGN) for federal relations services; Amendment No. 3 with Bester Brothers to the Campus 2025 improvements moving services contract; Town and road allotments for the following townships: Baytown, Denmark, Grey Cloud Island, May, Stillwater and West Lakeland; Resolution No. 2010 -030, Historic Courthouse Office space lease amendments; - Resolution No. 2010 -031, picnic honoring Veterans at Big Marine Park Reserve. Regional Railroad Authority Approval of the following actions: - Regional Railroad Authority minutes of January 19, 2010; - RRA- 2010 -001 authorization to purchase 2222 Maxwell Avenue property in the City of Newport. Sheriff's Office Approval to accept a donation from Lawrence J. Flaherty (retired Deputy) in the amount of $75 for the Explorer Program. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62n Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners March 16, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Commissioner Bill Pulkrabek, District 2, absent. Board Vice Chair Kriesel presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Heqberq — met with Washington County representative on the Rice Creek Watershed District, John Waller, concerning a public hearing on whether they do an assessment for changing the Judicial Ditch location and other issues on drainage in Forest Lake; Commissioner Peterson — will not be able to attend the AMC Transportation meeting as she is Chair of the Metropolitan Mosquito Control and are having an executive committee meeting for a performance review of the executive director; Commissioner Weik — will attend the AMC Board of Directors meeting called to look for a new executive director replacement for retiring Jim Mulder; announced that her Father passed away recently and thanked everyone for their show of support; Commissioner Kriesel — reported that he and Chief Deputy Sheriff Mike Johnson will visit with the Chisago County Commissioners, their staff and Sheriff's Department to get them started in becoming a Yellow Ribbon County. Community Services Approval of the following actions: - Appoint Pamela McLain, Forest Lake, to the Workforce Investment Board; - Accept $30,000 per year in federal funds for 2010 and 2011 for Family Group Decision Making, a child protection service; - Proclaiming April as Child Abuse Prevention Month; - Notice that an upcoming Child Abuse Prevention event will be held on April 5, 2010 at the Historic Courthouse. County Attorney Approval to vacate an easement and authorize execution of appropriate documents relative to Sanitary Landfill Cleanup Agreement with the Minnesota Pollution Control Agency. General Administration Approval of the following actions: - March 2, 2010 Board meeting minutes; Resolution No. 2010 -032, support of the 2010 U.S. Census; Changes to the draft 2030 Comprehensive Plan and direct staff to submit the changes to the Metropolitan Council; Legislative update presented; Board correspondence was received and placed on file; Executive session held to discuss a possible joint purchase with the City of Woodbury of property owned by Dale Properties; Board workshop to discuss the Association of Minnesota Counties' 10 point redesign plan; Board workshop for an orientation of the new County Board Room on the 5 floor. Human Resources Approval to ratify the 2010 -2011 wages and health insurance for Confidential Supervisors. Property Records and Taxpayer Services Approval of the following actions: - On sale and Sunday liquor license for the Outing Lodge at Pine Point, April 1, 2010 through March 31, 2011; - Extended business hours on Saturday, March 27, 2010 in the Stillwater License Center, Woodbury License Center, and the Forest Lake License Center for Passport Day; Public Health and Environment Approval of the following actions: - Designate a representative to act as an agent for Washington County in the execution of the signatory portion of manifests and other transportation documents pertaining to waste shipments for waste collected at/or transported from the Washington County Environmental Center; Update given on the first six months of operations of the Washington County Environmental Center; Licenses for the use of real property for the collection of household hazardous waste at the following locations: April 24 and October 2, Hugo; May 1, Cottage Grove; May 15, Stillwater; and June 5 and September 18, Forest Lake Transit Center; Formal Board hearing on an appeal of the Department of Public Health and Environment's Findings of Fact, Conclusions of Law and Order Denying Appeal in the matter of David A. Beaudet, November 15, 2009 of the County Environmental Charge; Authorize the County Attorney to prepare a resolution affirming the decision of the Hearing Officer in the matter of the appeal of Mr. David Beaudet of his 2006, 2007 and 2008 Washington County Environmental Charge. Public Works Approval of the following actions: - Amendment No. 3 with Parsons Electric, LLC for electrical services to extend the contract term to February 14, 2011; Change Order #3 to contract with Jorgenson Construction in the amount of $140,274 funded by the County Environmental Charge fund balance; Regional Rail Authority workshop for an update on the Counties Transit Improvement Board meeting on March 17, 2010. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62n Street N., Stillwater, Minnesota. WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions APRIL 13 Workshop — Status Report on the Statewide Health Improvement Program (SHIP) APRIL 20 Agenda — Community Thread Volunteers Recognition Agenda — Housing and Redevelopment Authority Qualified Allocation Plan for 2011 Tax Credits Reception — Commissioners' Advisory Committee Volunteers Workshop — Meals on Wheels MAY 18 Workshop — Waste Processing JUNE 15 Board of Appeal and Equalization — 5:00 p.m. JUNE 22 Board of Appeal and Equalization (continued) 3/25/2010 FUTURE Workshop - Metropolitan Council Members The County Board will meet with Metropolitan Council members to discuss issues of mutual interest and concerns. Meeting with the City of Newport The County Board will meet with Newport to discuss Red Rock and future park -n- ride /commuter train station in their city. Workshop — Review of Public Information Workplan BID OPENINGS March 31 Central Services — Office Supplies /Equipment April 8 Public Works -Crack Sealing of Various Roadways M: \USERS\ADM \P RRAD DA \W PWGE NDA \Workshops \Preview.doc Wash ington � Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 BOARD AGENDA APRIL 6, 2010 - 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. RRA Minutes March 9, 2010 D. Resolution — Subrecipient Agreement with Met Council for I -94 Alternative Analysis Funding E. Adjourn 2. 9:10 Washington County Board of Commissioners Convenes Roll Call 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:15 Consent Calendar — Roll Call Vote 5. 9:15 Public Works — Don Theisen, Director A. Contract with SRF Consulting Group — County Road 83 Overpass in Forest Lake B. Bid Award — County Road 83 Project to Robert R. Schroeder Construction C. Contract with State of Minnesota — County Road 83 Overpass 6. 9:35 General Administration — Jim Schug, County Administrator A. Reappointing Don Theisen as County Engineer B. Grant with Dept. of Natural Resources for Acquisition of Property Along the St. Croix River C. Grant with Dept. of Natural Resources for Acquisition of Property Along Valley Creek D. Legislative Update 7. 10:00 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:25 Adjourn 10. 10:30 to 11:00 - Board Workshop with Property Records and Taxpayer Services Assessment Year 2010 /Pay 2011 Property Valuations 11. 11:00 to 11:20 — Board Workshop with Administration Review Highlights of the New Federal Health Care Reform Law * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time Location April 6 Personnel Committee 11:30 a.m. Washington County Government Center April 7 Plat Commission 9:30 a.m. Washington County Government Center April 7 Metro Emergency Services Board 10:30 a.m. 2099 University Avenue West — St. Paul April 8 Metro TAB Policy Committee 12:30 p.m. 390 Robert Street North — St. Paul April 8 I -94 Corridor 3:30 p.m. 8301 Valley Creek Road — Woodbury City Hall Assistive listening devices are available for use in the County Board Room u...,,, nay ,,.,.,r,a,,,. d „a in dr. -ohWun, n, inn.,,, -pa n,mor nm,ro ",x (C 1) Alf)-RIM EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 6, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the March 9, 16, and 23, 2010 Board Meeting minutes. Accounting & Finance Community Services Human Resources Information Technology Public Health and Environment Public Works B. Approval to appoint Cheryl Beaumier, St. Paul College, to the Workforce Investment Board, representing Post - Secondary Education, to a two year term expiring June 30, 2012. C. Approval to revise the following policies: Policy #2501, Payment of County Obligations; and Policy #2803, Fund Descriptions. D. Approval of the 2010 -2011 contract with Minnesota State Operated Community Services to provide home and community based services to individuals with developmental disabilities on Medical Assistance waivers. E. Approval to ratify the 2010 -2011 wages and health insurance for Confidential Employees. F. Approval of Joint Powers Agreement with Independent School District 833 for development of an Optical Fiber Network. G. Approval of inter -county agreement with Chisago County for reciprocal use of household hazardous waste collections and authorize execution by Board Chair and Administrator. H. Approval of Change Orders #8 -12 to contract with General Sheet Metal Company, Inc. for the 2025 Government Center Campus Improvements Project. I. Approval of Change Orders #5 and #13 to contract with Commercial Drywall, Inc. in the amounts of $10,084.03 and $145,978.99 respectively, for the 2025 Government Center Campus Improvements Project. J. Approval of Change Orders #18 and #21 to contract with Peoples Electric, Inc. in the amounts of $43,549 and $16,476, for the 2025 Government Center Campus Improvements Project. K. Approval of Change Order #8 to contract with Ramsey Excavating, Inc. in the amount of $1,859, for the 2025 Government Center Campus Improvements Project. L. Approval of Change Orders #6 and #11 to contract with Gresser Companies, Inc. in the amounts of $13,520.18 and $3,977 respectively, for the 2025 Government Center Campus Improvements Project. M. Approval of resolution to extend lease agreement for overflow parking with Salem Lutheran Church to December 31, 2010. N. Approval of resolution to enter into lease agreement with Minnesota Pollution Control Agency for air pollution monitoring site located at the Washington County Public Works North Maintenance Facility. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Washington n ** *REMINDER - BOARD MEETING LOCATED ON THE 5 FLOOR * ** BOARD AGENDA MARCH 23, 2010 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Community Services — Dan Papin, Director A. Enhancement Grants Through the Minnesota Department of Veterans Affairs B. Draft 2010 -2014 Consolidated Plan and Draft 2010 Annual Action Plan for the Community Development Block Grant and HOME Investment Partnership 5. 9:30 General Administration — Jim Schug, County Administrator A. Declaration of Emergency I. Resolution Declaring a State of Emergency - Flooding II. Policy — Emergency Operations Accounting B Purchase of the Dale Property, Woodbury, with Land and Water Legacy Funds C. Legislative Update 6. 9:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 10:15 Adjourn 9. 10:20 to 10:50 — Board Workshop with Sheriff's Office Update on 800 MHz Public Safety Radio Funding 10. 10:50 to 11:20 — Board Workshop with Public Health and Environment Delegation Agreements with Minnesota Department of Health * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * (* *Meeting dates, time and locations may change. Date March 22 March 23 March 23 March 24 March 24 April 1 Committee Library Board Finance Committee Planning Advisory Commission Metro Mosquito Control Exec. Comm. Solid Waste Management Coorcl. board Metropolitan Energy Policy Coalition MEETING NOTICES ** Contact the Office of Administration or individual agencies for the most current information) Time 6:30 p.m. 12:00 p.m. 7:00 p.m. 9:00 a.m. 1:15 p.m. 12:00 p.m. Assistive listening devices are available for use in the County Board Room it irnn nom accietnnro .Inn t ,iie nr innn ,ono mrrior 1 vuoy nan.ennn Location 8595 Central Park Place — Woodbury Washington County Government Center Washington County Government Center 2099 University Avenue West — St. Paul 1 lEase Kellogg Blvd. Crowne Plaza — St. Paul 125 Charles Avenue — St. Paul EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Accounting and Finance County Attorney Property Records and Taxpayer Services Public Works Sheriff's Office WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 23, 2010 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM A. Approval of revisions to the following fiscal policies: #2108, Capital Assets; #2201, Budget Policy; #2502, Receipt of Funds; #2506, Petty Cash and Change Funds; #2507, Journal Entries; #2602, Account Write -offs and Adjustments; #2701, Deposit of County Funds; and #2802, Opening and Closing Funds. B. Approval of resolution affirming the decision of Hearing Officer in the matter of the appeal of Mr. David Beaudet of his 2006, 2007 and 2008 Washington County Environmental Charge. Human Resources C. Approval to revise Washington County Personnel Rules and Regulations Section 9 — Promotion, Transfer and Demotion. D. Approval to set the date and time for County Board of Appeal and Equalization meetings for Tuesday, June 15, 2010 at 5:00 p.m. and Tuesday, June 22, 2010 (time may be set to coincide with County Board meeting). Public Health and Environment E. Approval to renew two year agreement with May Township to provide operation and maintenance services to the 201 Collector Systems. F. Approval of resolution, agreement with the Minnesota Depaitinent of Transportation to provide road life compensation to the county for the detour of traffic off of Trunk Highway 96 onto county roads. G. Approval of resolution, agreement with the Minnesota Department of Transportation to provide road life compensation to the county for the detour of traffic off of Trunk Highway 5 onto county roads. H. Approval of Change Order #4 to contract with Urban Companies in the amount of $3,130 as part of the 2025 Government Center improvements project. I. Approval of Change Order #14 to contract with Century Construction Company, Inc. in the amount or $7,095 as part of the 2025 Government Center improvements project. J. Approval of Change Order #11 to contract with Glewwe Doors, Inc. in the amount of $1,519 as part of the 2025 Government Center improvements project. K. Approval of Changer Order #9 to contract with Wasche Commercial Finishes, Inc. in the amount of $11,665 as part of the 2025 Government Center improvements project. L. Approval of Change Order #2 to contract with Northland Paving, Inc. in the amount of $1,281.92 as part of the 2025 Government Center improvements project. M. Approval to eliminate adult daily book -in report fees from the Policy #1032 Fee Schedule — County Department fees. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Accounting and Finance Community Services Approval of the following actions: Summary of Proceedings Washington County Board of Commissioners March 23, 2010 Present were Commissioners Bill Pulkrabek, District 2; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Dennis C. Hegberg, District 1, absent. Board Chair Pulkrabek presided. The Board Chair welcomed everyone to the first Board meeting in the new Board Room. Approval of the following actions: Revisions to the following fiscal policies: #2108, Capital Assets; #2201, Budget Policy; #2502, Receipt of Funds; #2506, Petty Cash and Change Funds; #2507, Journal Entries; #2602, Account Write -offs and Adjustments; #2701, Deposit of County Funds; and #2802, Opening and Closing Funds; - Policy establishing standard accounting procedures for county emergency operation activity; - Resolution No. 2010-038, open an Emergency Operations Accounting Fund and to update Fiscal Policy #2803 fund definitions to reflect the addition of the new fund. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Weik — attended the Counties Transit Improvement Board meeting which discussed amendments to their transit investment framework; she attended the AMC Board of Director's meeting which is moving forward with an executive search committee to replace Jim Mulder; they will continue to move forward with redesign; the Library meeting has been rescheduled to March 29; and this week she will be attending the Metropolitan Mosquito Control Executive Commission, the AMC Legislative Conference, and the Solid Waste Management Coordinating Board meeting; Commissioner Peterson — attended her first meeting of the Housing and Redevelopment Authority as Commissioner Hegberg has a conflict of interest and she will be attending those meetings until that project has been thoroughly vetted and a decision is made; Counties Transit Improvement Board met with congressional staff and will continue a strong communication with the local federal delegation; and she thanked Commissioner Pulkrabek for the opportunity to meet with a gentleman from France who works on their high speed rail; Commissioner Kriesel — attended the Workforce Investment Board meeting; he met with Chisago County Commissioner George McMahon to discuss becoming a Yellow Ribbon County; he attended the AMC meeting and stated he was still concerned about the process for redesign; Commissioner Pulkrabek — thanked Commissioner Kriesel for covering the Workforce Investment Board meeting for him; he also thanked Commissioner Peterson for meeting with the gentleman from France. Resolution No. 2010 -036, enhancement grant through the Minnesota Department of Veterans Affairs; - Release the draft 2010 -2014 Consolidated Plan and draft 2010 Annual Action Plan for the Community Development Block Grant Program and HOME Investment Partnership programs for public comment and the 2010 Community Development Block Grant/Home funding recommendations. County Attorney Approval of Resolution No. 2010 -033 affirming the Hearing Officer's decision of the Assessment of the 2006, 2007 and 2008 Washington County Environmental Charges in the matter of David Beaudet. General Administration Approval of the following actions: Ken Heuer, Oakdale, addressed the acquisition of the Dale Property in Woodbury using Land and Water Legacy funds, and believes that the property as appraised is overvalued; - County's contribution of $1,340,000 of the Land and Water Legacy funds to the City of Woodbury to purchase the Dale property and direct staff to prepare an agreement with the City of Woodbury; - Legislative update presented; Board correspondence was received and placed on file. Human Resources Approval to revise Washington County Personnel Rules and Regulations Section 9 — Promotion, Transfer and Demotion. Property Records and Taxpayer Services Approval to set the date and time for County Board of Appeal and Equalization meetings for Tuesday, June 15, 2010 at 5:00 p.m. and Tuesday, June 22, 2010 (time maybe set to coincide with County Board meeting). Public Health and Environment Approval of the following actions: Renew two year agreement with May Township to provide operation and maintenance services to the 201 collector systems; Resolution No. 2010 -037, declaring a state of emergency- flooding; - Board workshop to discuss the delegation agreements with Minnesota Department of Health. Public Works Approval of the following actions: - Resolution No. 2010 -034, Trunk Highway 96 Detour Agreement with Minnesota Department of Transportation; Resolution No. 2010 -035, Trunk Highway 5 detour agreement with Minnesota Department of Transportation; - Change Order #4, contract with Urban Companies in the amount of $3,130; Change Order #14, contract with Century Construction Company, Inc. in the amount of $7,095; - Change Order #11, contract with Glewwe Doors, Inc., in the amount of $1,519; - Change Order #9, contract with Wasche Commercial Finishers, Inc., in the amount of $11,665; Change Order #2, contract with Northland Paving, Inc., in the amount of $1,281.92; Sheriff's Office Approval of the following actions: Eliminate adult daily book -in fees from the Policy #1032 Fee Schedule — County Department fees; - Board workshop for an update on 800 MHz public safety radio funding. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N., Stillwater, Minnesota.