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2010-03-16 CC Packet
ater ToF ltATOPEACE OF OIMOtAITA REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street March 16, 2010 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES-Possible approval of March 2, 2010 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Resolution 2010-49, Certificate of Appreciation — water samples from Lily Lake — Tom Koontz (Resolution — Roll Call) 2. Chuck Hass would like to express appreciation for council's recognition of Beyond the Yellow Ribbon program OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer/PWD 7. Finance Director 2. Fire Chief 4. Community Dev. Director 6. City Attorney 8. City Administrator CONSENT AGENDA (Roll Call) 3. Resolution 2010-50, directing payment of bills 4. Possible approval of waiver of garbage collection charges 5. Resolution 2010-51, designation of polling places PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. UNFINISHED BUSINESS 6. Possible second reading of Ordinance 1015, an ordinance amending the Charter of the City of Stillwater (Ordinance- Roll Call) 7. Possible adoption of Findings of Fact relating to possible second reading of Ordinance 1016, amending City Code Section 38-1, Public Nuisances by declaring outdoor wood boilers a public nuisance and prohibiting them in the City of Stillwater. (Ordinance & Resolution — Roll Call) 8. Update of budget cuts NEW BUSINESS 9. Possible appointment to Joint Cable Commission (Resolution-Roll Call) 10. Possible approval of skidsteer replacement 11. Discussion of possible repealing of the pool/fence ordinance and reverting back to the original ordinance 12. Council discussion on Lift Bridge strategies 13. Special Event Committee discussion 14. Possible appointment to Heritage Preservation Commission (Resolution-Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. Swimming Pool Safety riming pools are wonderful ii:Oces of backyard entertainmen $1 a valued component of any ry's parks and recreation program Jifortunately, too many afternoons vent poolside turn tragic with rowning and near - drowning =;incidents. tex reviewing materials on drown_ hold behavior, pools, and pool ding; the U.S. Consumer Product Commission (CPSC) recommends `pools owners construct and main proper barriers to prevent iig children's access. While Minne- `requires certain, specific safety pre- itia'ns on "public" swimming pools, tles;currently have sole authority to nom.,.;. t'e"rmine what will be required for "i'ivate" pools. :`:What's a pool? A pool is broadly efned by Minnesota Rules as any ttUCture chamber or tank containing n artificial body of water for swimming, wing, relaxation or recreational use, ri l'uding swimming pools, lap pools, spa tiff ��. obis (whirlpools), water parks, plunge bls, water therapy pools, flume water es, wave pools, splash pools, and rious other special - purpose pools. 'A "private residential pool" is a pool onnected to a single - family residence t;owner- occupied duplex), under the rtrol of the homeowner, the use of iich is limited to family members or vited guests.A "public pool" is any ooh (other than a private residential got) intended to be used collectively a number or persons, whether or not ee is charged for use. A public pool includes, but is not united to pools at a city park, school, censed childcare facility, group` home, dtel /motel /resort, campground, club, partment building/condominium, and anufactured home park. The Minnesota pool code. The Minne- ota Department of Health administers e Minnesota pool code. (Minnesota By Scott M. Kelly Rules, Chapter 4717). Applicable to t public pools, some of the Minnesota pool code regulations include plan • submittal, review, and approval; inspec- tions; construction in accordance with applicable standards; personnel training; recordkeeping and reporting; lifesaving equipment and signage; water sanitation and conditioning; access and fencing requirements. Minnesota cities must ensure that any current or planned pool facilities comply with all applicable construction, inspection, and operation requirements. Generally, access to a public pool must be designed and maintained to effectively prevent the unauthorized entrance of children. Among the required standards, new fencing must: • Be at least five -feet high. ■ Be equipped with self - closing, self - latching gates capable of being locked. a Have latches four feet above the ground. • Not have any openings within the fencing greater than four inches in diameter. ■ Not have any opening below the fencing greater than two inches. • Be designed to prevent easy access by climbing over the fencing. Wading pools/ Childcare facilities. Since 2002, the use of wading pools is permitted in licensed childcare facilities. The pools must be inaccessible to chil- dren except during supervised use.The childcare facility must be staffed by an individual who has successfully com- pleted a swimming pool operator train- ing course and is proficient in First Aid and CPR. Finally, a child may not use a portable wading pool unless a. parent or legal guardian has provided written consent. Private residential pools. Some states require fencing around all swimming pools, regardless of any public or private designation. Minnesota, through the Department of Health, does not regu- late private residential pools.While pro- visions of the pool code may be a good template' to follow when crafting city ordinances, a Minnesota city, alone, determines what, if any, fencing or other safety standards are required for private pools within its city limits.According to the CPSC, a successful barrier will prevent chit -c n from going over, under or through the fencing in order to gain water access. A residential pool ordinance may require: ■ Residents to apply for and obtain permits prior to construction. ■ Submitting a fencing plan as part of the permitting process. • The use of approved, temporary fenc- ing throughout pool construction. • Erecting permanent fencing prior to filling the pool with water. • Fencing without hand or footholds for climbing to meet minimum- height requirements. • Minimal clearance to prevent crawl- ing under fencing. • Gates opening outward away from the pool area that are equipped with locking devices located above a young child's reach. a Power safety covers that are able to withstand the weight of several adults, used as either an additional or alter- native means ofprotection. Cities should adopt ordinances that effectively address resident safety con- cerns in light of their budget, staff and enforcement capabilities. For more information. For additional information (including sample ordi- nances), contact the Leagues Research. Department at (651) 281-1220 or (800) 925 -1222, or the Minnesota Depart- ment of Health Pool Program at (651) 201 -4503. ir Scott Kelly is research attorney with the League of Minnesota Cities. Phone: (651) 281 -1224. E -mail: Skelly @lmnc.org. cH 2007 MINNESOTA CITIES 19 MEMORANDUM TO: . Mayor and Council FROM: City Administrator Hansen SUBJECT: Ordinance Amending Fence Regulations DATE: April 30, 2004 It was recently brought to my attention that the Council had adopted a first reading of an ordinance amending the City Code regarding fencing requirements for swimming pools that would provide for "child protection devices" in lieu of fencing. The first reading came to the council without staff input, but did receive the unanimous support of the Council. My memory is that staff was directed to provide input prior to a second reading. Unfortunately, and due to our oversite, this matter was not brought back to council in a timely manner. For that we apologize. Staff has now had opportunity to review the matter and has not found any such child protection devices that would adequately provide the protection of a fence. The staff therefore recommends the ordinance -remain unchanged until such devices are • commercially available: Enclosed for your review is a copy of pictures of a pool closure device. As 'the picture shows it does cover the entire pool and apparently can support the weight of a child. The concern is that this is a device used for seasonal closure and it would be highly unlikely that it would be used each and every tine spool is` not in use Also enclosed is a copy of- the proposed ordinance as drafted by City Attorney Magnuson. RECOMMENDATION Council decision on second reading of ordinance. _,OOP -LOC mesh safety cover. Loop Loc. Mesh winter pool covers, loop -loc winter covers Myth 1 P:;!)i ! INKS ? P001 INFO 1 P001. MO RI.: 1 I'Oi)' r.‘ K 1 SFARI IU 1l'(H)1..PAKIS 1 Pool. Tro su1l )RT The LOOP -LOC safety cover is THE mesh pool cover. Winter pool covers by Loop -loc protect your swimming pool. Besides the world renowned reputation for quality, its tradition of durability, reliability and trusted performance, we've got TWENTY REASONS for you to insist on a g_enuine_LOOP -LOC Safety Pool Cover- for-your pool. A solid pool cover looks innocent enough when you put it on. But after the first rain, it turns into an ugly, messy, slimy monster that inhabits your backyard all winter long. Pool covers that are solid allow rainwater to collect on top, along with dirt, debris, leaves and many ►" ng creatures from algae to frogs to snakes. The result is a mess that requires frequent pumping, maintenance and heavy duty cleaning through the winter and a major job when opening the pool. This mess can be hazardous as well as being an eyesore. .A child, pet or wild animal wandering onto a solid cover can become trapped as water rushes to the point of their depression in the cover. Slippery algae and / or tearing of the swimming pool cover make escape difficult and possibly fatal. A LOOP -LOC swimming poolgafety cover is different. It's made of a fine mesh polypropylene that allows. rain water and snow melt to pass slowly through. Before putting the cover on for the winter, the water level is lowered 12 -18" to allow for the winter buildup of precipitation. The tight weave of the nearly indestructible fabric keeps out all but the very finest dust. Dirt and debris blow away, so the cover always stays dry and neat looking...no slimy monster. Pau 1 of The LOOP -LOC is designed to hold taut to the exact shape of the pool with stainless steel springs and solid brass anchors that screw down flush to deck level when the cover is not in use. A dry, taut cover that never needs pumping and will support the weight of an elephant is a lot safer for children (& elephants) to be around. LOOP -LOC pool covers are so well made that they come with a Ten year Ara rranty. You'll never have another sleepless night wondering what's crawling ttp: / /wig w.pool cen-ter.com/1 oopl oc.htm 4/30/200, Mesh Pool Cover is designed as a winter safety cover. They are cumbersome to move — extremely difficult for one person to handle. To put on — in Fall: 1. drag cover over pool - float on surface 2. put springs on straps 3. using a hex - wrench - pop up the brass anchors (30 +) 4. with special installation rod — stretch and attach springs on the anchors This is not a bad job considering you only need to do this once a year in the Fall. (reverse procedure in the Spring). Two people could do this in approximately 45 minutes. Not a process someone would do everyday — let alone every time you are away from the pool. TO: STILLWATER CITY COUNCIL FROM: TIM AND MAGGI NOLDE RE: PROPOSED POOL COVER ORDINANCE DATE: JUNE 7, 2005 We understand city staff had concerns about allowing pool cover instead of fences per your ordinance. We beg to differ based on the following: 1. Other cities in metro area (i.e. Orono, Bayport) allow pool covers. 2. Safety rationale is invalid. Pool covers are safer than open gated or un- locked fences. A four foot fence really does not prohibit a child from entering pool area. 3. Its time the city looks at it itself as the ultimate `policing authority ". The issue of whether a pool is covered or fenced should be between the homeowner and its insurance company. The city faces no legal liability for a private mishap on private property. 4. Uniqueness of property does not allow for fencing (i.e. thick woods. Wetlands, cliffs, etc.) We as well as other homeowners in area urge the city to re -look at changing its swimming pool ordinance. Thank you. Area Swimming Pool Ordinances South St. Paul Ordinance http: / /www.govdocs.com /service /docs /SSPAUL/SSPAUL CityAdmin / SSPAUL 73 /SSPAUL 73 20040107 en. pcif Swimming Pools (In- ground or Above - ground) A swimming pool, submerged or elevated, is a structure under the zoning code and all work in connection therewith must be done in accordance with the building code. A building permit is required for any swimming pool with a capacity of over 1,000 gallons. Listed below are the requirements that must be met for swimming pools. Requirements: Application: An application for a building permit to construct or erect a swimming pool must be accompanied by plans and sufficient detail to show: a) The proposed location and its relationship to the other principal buildings on the lot. b) Safety Fencing (type, size and location). c) Electrical service and other fixtures existing on the lot, such as utility location and trees. d) The location, size and a statement as to the types of equipment to be used in connection with the pool, including but not limited to, filter unit, pump, wiring, heating unit, back flush, and drainage outlet, fencing and the pool itself. Performance Standards (Utility Lines): A swimming pool may not be located beneath overhead utility lines, nor over underground utility lines, nor within any private or public utility, walkway, drainage or other easement. The pool must be designed and constructed in such a manner so as not to endanger the health and safety of its users and to not unduly interfere with the use and enjoyment of adjacent property. Compliance with other codes: The construction, plumbing and electrical work connected with a swimming pool must conform to applicable codes of the city. Separate permits may have to be pulled to plumbing and electrical work. Safety Fencing: Swimming pools must be provided with safeguards to prevent children from gaining uncontrolled access. This may be accomplished with fencing, screening or other enclosure of any combination thereof of sufficient density as to be impenetrable. If fences are employed they must be at least 5 feet in height for all pools of less than four feet in elevation above the ground. The bottom of the fences may not be more than 4 inches from the ground. Fences must be of a non - corrosive material and shall be constructed so as to be not easily climbable. Fence openings or points of entry into the pool area enclosure must be equipped with self - closing and self - latching devices placed as high as possible so as to be inaccessible to small children. Minimum Clearance: The minimum distance between the principal . building and a detached accessory building shall be 6feetormore Lakeville Ordinance http: / /vwvw.sterlingcodifiers.com /MN /Lakeville /17021000000003000. htm 3. All swimming pools for which a permit is required and granted shall be provided with safeguards to prevent children from gaining uncontrolled access. This can be accomplished with fencing, screening or other enclosure, or any combination thereof, of sufficient density as to be impenetrable. If fences are employed, they shall be at least four feet (4') in height. The bottoms of the fences shall not be more than four inches (4 ") from the ground nor shall any open space in the fence be more than four inches (4 "). Fences shall be of a noncorrosive material and shall be constructed as to be not easily climbable. All fence openings or points of entry into the pool enclosure shall be equipped with gates or doors. All gates or doors to swimming pools shall be equipped with self - closing and self - latching devices placed at a sufficient height so as to be inaccessible to all small children. The fencing requirements of this subsection G need only be provided around the means of access on aboveground pools which have four feet (4') high, vertical or outward inclined side walls. Prior to filling the pool, the approved fence and /or screen must be completely in place and inspected and approved by the city building official. (Ord. 697, sec. 4, 12 -17 -2001) Inver Grove Heights http: / /www.ci.inver- prove - heights .mn.us /cityhall /code.html Chapter V. Planning & Land Use Regulations 515.90 PERFORMANCE STANDARDS Subd. 38. Swimming Pools, Private. Private swimming pools and hot tubs are permitted accessory uses in all residential districts under the following conditions: 1. Fencing. A minimum four (4) foot fence, restricting access shall be erected around swimming pools or around the tract of land where said pool is located. The Building Inspector shall approve of the plans and specifications for said fence prior to its erection. Said fence shall be equipped with doors or gates which are self - latching. Where a suitable railing or other barrier restricting access to the pool is constructed, the above requirement for a fence may be waived by the Building Inspector, provided the Building Inspector determines it a suitable enclosure. Bayport City Code Sec. 726. Swimming pools. http: / /libraryl 2.municode.com /gateway.dII/MN /minnesota /1003 ?f = templates &fn = default. ht m &npusername= 12647 &nppassword = MCC &npac credentialspresent= true &vid = default 726.01. In all districts where single- and two- family dwelling units are permitted uses, the following standards apply: (1) A certificate of compliance shall be required for any swimming pool with a capacity of over 3,000 gallons or with a depth of over 31 /2 feet of water. (2) An application for a certificate of compliance shall include a site plan showing: The type and size of pool, location of pool, location of house, garage, fencing and other improvements on the lot, location of structures on all adjacent lots, location of filter unit, pump and writing indicating the type of such units, location of back -flush and drainage outlets, grading plan, finished elevations and final treatment (decking, landscaping, etc.) around the pool, location of existing overhead and underground wiring, utility easements, trees and similar features, and location of any water heating unit. (3) Pools shall not be located within 20 feet of any septic tank/drainfield nor within six feet of any principal structure or frost footing. Pools shall not be located within any required front or side yard setbacks. (4) Pools shall not be located beneath overhead utility lines nor over underground utility lines of any type. (5) Pools shall not be located within any private or public utility, walkway, drainage or other easement. (6) In the case of underground pools, the necessary precautions shall be taken during the construction to: (a) Avoid damage, hazards or inconvenience to adjacent or nearby property. (b) Assure that proper care shall be taken in stockpiling excavated material to avoid erosion, dust or other infringements upon adjacent property. (7) All access for construction shall be over the owner's land and due care shall be taken to avoid damage to public streets and adjacent private or public property. (8) To the extent feasible, back -flush water or water from pool drainage shall be directed onto the owner's property or into approved public drainageways. Water shall not drain onto adjacent or nearby private land. (9) The filter unit, pump, heating unit and any other noisemaking mechanical equipment shall be located at least 50 feet from any adjacent or nearby residential structure and not closer than ten feet to any lot line. (10) Lighting for the pool shall be directed toward the pool and not toward adjacent property. (11) A structure or safety fence of a nonclimbable type at least five feet in height shall completely enclose the pool, but shall not be located within any required yard areas. Swimming pools shall be constructed with a protective safety feature such as a fence of a nonclimbable type at least five feet in height and shall completely enclose the pool. Within the R -2 district, single family estate district, swimming pools shall be constructed with a protective safety feature such as a retractable cover sufficient in rigidity to bear the weight of 200 pounds minimum without collapse and/or a non - climbable type fence at least five feet in height and shall completely cover and /or enclose the pool. (12) Water in the pool shall be maintained in a suitable manner to avoid health hazards of any type. Such water shall be subject to periodic inspection by the local health officer. (13) All wiring, installation of heating units, grading, installation of pipes and all other installations and construction shall be subject to inspection. (14) Any proposed deviation from these standards and requirements shall require a variance in accordance with normal zoning procedures. (15) Backflow valves will be required on all fresh water intake valves to any permanent type swimming pools. City of Orono http: / /www.ci.orono.mn.us /fence %5Frequirements.htm Fence Regulations General 1. Fences meeting height and location regulations do not require a permit. 2. Fences must be within property boundaries, but no setback is required. 3. The City of Orono does not require fences around swimming pools; however, property owners are advised to check with their insurance company. 4. The City of Orono does not regulate fencing materials or visual appearance of fences. Standard: Lakeshore Lot: Fence Height /Location Standards Location Maximum Fence Height Front Yard 3 1/2' Note: Front Yard includes side property line to the required building setback Side Yard 6' Rear Yard 6' Lake Yard 3 1/2' Ahead of "average lakeshore setback line ", except no fence is allowed within 75' of the shoreline Side Yard 6' Behind "average lakeshore setback line" Street Yard 3 1/2" (6' along County & MSA Funded Roads) Corner Lot: 30' Sight Triangle 3' Front Yard 3 1/2' Side Street Yard 3 1/2' Side Yard 6' Rear Yard 6' If you have further questions regarding fences, please contact the Building or Zoning Department Stillwater Fire Department Memo To Mayor Haryc and Council From Stuart W. Glaser, Fire Chief Date: March 12, 2009 Re: Staff Report Emergency Calls � 260 calls from January 1tn March 11(252 calls during same time period kx2O0Q) • 37 calls from March 10u March 11(39 calls during same time period in2U09) o 164 Staff hours Code Enforcement Activities (Performed by Chief, Deputy Chief, and Duty Crews) • New Construction/Remodel Plan Reviews o 2 o 8 Staff hours m Company Maintenance lnspections (Performed by duty crows) o 20 o 59 Staif hours � Numerous foUow up phone caFls and contractor consultations Administrative Activities (Performed by Chief, Deputy Chief and Assistant Chiefs) • Required and Requested Meeting Attendance to JJate o VVeahinghunCountyFinnChief'eN1emting—EveninQmoeding1/G&3/3(Cbiof) o Capital City Regiona Fire Association Moeting — Evening meeting 1/13 & 3/10 (Chief, Assistant Chiefs) o Chief Fire Officer Meetings 1/14&&4 (Chief Offinem) o Department Officers Meeting — Evening meetings 1/26 & 2/23 (AI Officers) o Stilwater Marathon Preparation Meeting — EadyAyW 1/30' 1/29,2/1Q.3/12(Chief) 1 o Washington County Emergency Managemen Council Meeting 1/20 (Chief) o M8FCA Statewide Mutual Aid Commiftea Meeting 1/28&2/22(C*iof) o Sthlwater School District Community Partner Moeting 2/11 (Chief) n Metro Fire Chief's Meeting 2/21 (Chief) o Special Event Gopher to Badger Meeting 2/24 (Chief u City Special Events Task Force Staif Discussion 2/26 (Chief) C City Staff Meetings — Every Wednesday (Chief) o City Council Meetings — Evening meetings 1w and 3rd Tuesdays (Ch|ef) o Personnel management issues and follow up (Chief, Deputy Chief) o Annual Report Preparation (Deputy Chief) ✓ FEMA Grant Close Out $122'8B3.O0 (Deputy Chief) o Staif repert preparaton research data for report (Chief, Deputy Chiel) o Response folIow up meeting with Sherffs Office 3/4 (Chief, Deputy Chief) • Administrative Support Activities (Performed by .25 Secretary/Dispatcher) o Inspection scheduling o Required data entry (trainng hours, SCBA inspections, etc.) o Invoice tracking o Time sheet, Vacation, and Sick Leave Management o Phone cails and fotlow up n ISO Jnsurance questions o Permit issuance activities Apparatus Maintenance • Several vehicles in need of repairs n Engine 6109 — 1986 Ford L9000 • Water tank indicator inoperable u Engine 01O8-1990Pierce • Foam system aut of service pending repar decison o Aerial G112-2OQ2Pierce • Breathing ar hose out of service pending manufacturers resolution General Staton Maintenance • Routine maintenance of vehicles and emergency equipment performed daily by duty crews • Routine maintenance and housekeeping of station perfonned daily by duty crews • Light repair work and maintenance performed by duty crews when feasible or capable o 54 Staff Hours 3/i-3/11/10 Training • Department Training DriUs — 1 arid 3 Tuesday and One Saturday Momng 141 Staff Training Hours 3/1 — 3/11/10 ▪ S4 hours — General Firmfighter Department Training (NFPA/|SD/OGHARequimmoNts) " 24 hours — Mandatory Technical Rope Rescue Basic Training la 24 hours —N|K4S/|CS Mandatory Certification Training • 21 hours — Mandatory Technical Dive Rescue Training o 18 hours — Mandatory EMS Re-Certifcation Testing Page 3 PUBLIC WORKS - NARRATIVE MARCH 1- MARCH 12, 2010 ADMINISTRATION ACTIVITIES Attended bridge inspection seminar; two meetings with Washington Conservation District; continued preparations for potential flooding of St. Croix River; Bergstein Shoddy Mill Meeting with MNDOT; Ongoing discussions with USACE on funding options and construction options for the Phase I11 Levy project Attended Washington County City Engineers Lunch. Informed MnDOT will be performing a mill and overlay project on TH 96 from White Bear Lake to Stillwater this summer. STREETS ACTIVITIES Removed snow and ice at low points and icy spots in roads; began pothole patching on major roads. Prep street sweepers to begin operations. Switched over two way radios to narrow band frequency. Road restrictions load limits declared on March 8 By MNDOT, 5 ton per axle limit on all city streets until May 8. SANITARY I STORM SEWER ACTIVITIES Routine lift station maintenance; opened numerous catch basins blocked from snow and ice ; one lift station alarm due to grease build -up at Market Drive; Jetted storm sewer pipes blocked with ice. 37 utility locates PARKS ACTIVITIES Closed ice rinks on Tuesday March . Began trash pickup on Monday, Wednesday and Friday in the parks. Removed snow on paths and sidewalks at various locations that was prohibiting proper drainage of the snow melt and causing unsafe conditions. Painted picnic tables for the upcoming summer and got a majority of them done. Spent time at the parking ramp trying to clear plugged catch basin and setting lights to go on and off at proper times. Began trimming flowering crab trees that need to trim this time of the year. ENGINEERING Met with MnDOT to discuss required inspection and testing for Washington Avenue. Began preliminary plans for a downtown sewer lining project; completed the plans received state aid approval for MSA streets on the 2010 street; processed 3 utility /obstruction permits; Reviewed 2 residential grading plans; Road restrictions load limits declared on March 8 By MNDOT, 5 ton per axle limit on all city streets until May 8. RESOLUTION 2010-50 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $415,703.10 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 16th day of March, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LtST OF BILLS EXHIBIT " A" TO RESOLUTION #2010-50 1ST Line/Leewes Ventures LLC Ace Hardware Advanced Firefighter Response System Advanced Sportswear Applied Images Aramark Uniform Services Arrnor Security Inc. At Home Animal Care AT&T Batteries Plus Big tnk Inc. Board of Water Commissioner Carquest Auto Parts CATCO Parts and Service Chemsearch Cities Digital Solutions Careys Safety Equipment Clark, Luann Classic Home Design Coca-Cola Bottling Company Cole Papers Consolidated Plastics Co, Inc. Cub Foods Dive Rescue lnternational, Inc Dock Cafe Electric Fire & Security Elizabeth Weaver CPA Emergency Automotive Technologies, Inc. Emergency Medical Products, Inc. Faith Inkubators Fury Dodge Chrysler GCR Minneapolis Truck Tire Ctr Giobal Risk Management Gopher State One Call, Inc. Herbert and Welch, P.A. HLB Tautges Redpath, LTD Holiday Credit Office Ice Skating Jnstitute ISD 832 Jefferson Fire & Safety, Inc. Johnny's TV Kath Companies Kwik Trip Lake Country Door, LLC Concession Supplies Repair Supplies Annua service fee Uniforms, Hockey Jersey's Name Plate Mats, Mops & Uniforms Monitoring Service Refund of Fire lnspection Fee Telephone Trojan 180 AH Deep Cycle Battery Dasher Ad Hydrant repair Vehicle Repair Supphes Vehicle Repair Supplies Lawn Chemicals, Key Control Cabinet Scanning Repair 6112 Cleaning City Hall and Public Works Refund of Fire Inspection Fee Concession Supplies Janitorial Supplies Supplies Concession Supplies Tuition for Stewart Ice Rescue Training Refund of Fire Inspection Fee Annual Fire Alarm System Inspection Refund of Fire Jnspection Fee Vehicle Repairs Nitrile Gioves, Ring Cutter Blade Refund of Fire Inspection Fee Vehicle Maintenance Tires Refund of Fire Inspection Fee Billable Tickets Professional Services Arbitrage Rebate CalculationGO Fuel Skater Membership Gate Split Mahtoniedi Boys Hockey Games Morning Pride Bunker Pants Pictures for Police Station Fuel Refund of Fire Inspection Fee Repair fire door at Public Work Facility 427.05 353.92 650.00 4,106.50 11.22 928.99 89.78 75.00 99.51 197.83 199.16 587.69 290.12 312.27 2,877.69 86.50 256.70 1,057.50 37.50 1,116.00 134.61 134.25 55.27 425.00 187.50 849.66 75.00 200.65 140.27 75.00 20.39 1,138.39 75.00 101.50 330.00 425.00 190.99 13.00 587.00 154.27 12.86 3,176.96 105.00 280.00 EXHIBIT ~A" TO RESOLUTION #2010-50 League of MN Cities nsurance Trust Lghmicke Construction Inc Linner Electric Co. Loffler Companies, Inc. LogoStitth, Ltd. Magnuson Law Firm David Magnuson dba Mai Thai Restaurant Maritronics, Ltd. K4enards Metropolitan Council Mid-States Organized Crirne Miller Leo MN Office Of Eriterprise Technology Mondor LTEE/LTD New England Sports Sales, Inc. North Arnerican Salt Co. Office Depot Our Shop Plant Health Associates Pogge, Michel Professional Wireless Communications Proguard Sports, Inc. Regions Hospital Riode|| Shoes, Inc. Rock, Carroll Section 4A Boys Hockey Game Section 4AA Girls Hockey Games Sprint St. Croix Boat & Packet Co. St. Joseph Equipment State of Minnesota StillwaterArea High School Stillwater Evangelical Free Church Stillwater Motor Company Stillwater Towing Stork Twin City Testing Corporation Summit Fire Protection Sun Newspapers SW/WC Service Cooperatives T-Mobile Toll Gas & Welding Supply United Refrigeration, Inc. UPS US Bank Watson Company, Inc. The Workers Comp 2nd lnstailment Snow Plowing Flourescent LightBulbs External Microphone for digital recorder ir. Team Jackets for Resale Professional Services Refund of Fire Inspection Fee Equipment Repair 5uppes Equipment Repair Supplies ApriI Wastewater Charge 2010 Annual Membership Dues Reimburse for FIu Shot Vacciriatjon Wide Area Network Internet Tights for Resale at Pro Shop Skate Sharpening Supplies Road Salt Office Supplies Refund of Fire Inspection Fee Professional ServicesJan-Feb 2010 Mileage Maintenance Agreements Pro Shop Supplies Quarterly Training April 2010' March 2011 Skates for Resale Refund nfAssessment 2010 Hockey Gate Split Gate Receipt Split Cell Phones February Arena Management Equipment Repair Supplies 2O1O Vehicle Inspection Decals Gate SpUt Stillwater Girls Hockey Games Refund of Fire Inspection Fee Vehicle Repair Vehicle Towing Calibre Pond Maintenance Annual Fire Sprinkler Inspection Publications Retiree Health Insurance & Cobra Cell Phone Acetylene Equipnient Repair Supplies Freight Paying Agent Fees Concession Supplies Page 2 52,504.50 2,312.00 111.58 251.41 350.00 6,876.83 75.00 90.00 363.53 118,390.29 150.00 25.00 1,267.47 2,975.52 971.20 7,336.33 188.67 75.00 432.00 22.00 4,303.86 307.83 936.00 44.10 4,004.86 1,966.00 827.50 76.74 73,590.12 505.30 20.00 7,388.00 135.00 36.03 160.32 652.00 250.00 164.43 43,886.91 44.92 27.63 129.96 25.85 6,158.13 169.78 EXHIBIT "A"TQ RESOLUTION #2010-8 Yocum OI Company Fuel Zank's/nc Maintenance Equipment Zamboni Battery Charger for Zamboni Zayo Enterprise Networks,LLC Telephone Ziegler, Inc. Equipment Repair Supplies LIBRARY Baker & Taylor Library Materials Baker & Taylor 2 Books Longard, Larry Professional Services Midwest Tape Rental DVD Quill Office Supplies Trent, Sara Professional Services Vac|and Equipment Parts Xce/Enorgy Utilities ADDENDUM Our Designs Awards Qwest Telephone Stillwater Fire R&iefAssociation 2010 State Aid USA Mobility Pagers Xcel Utilities Adopted by the City CouncU this 16th Day of March, 2010 9,816.80 466.79 1,500.00 510.78 1,382.02 1,418.72 60.92 43.03 48.28 95.96 246.24 172.92 5,018.18 69.89 819.15 1,280.00 46.96 29,478.36 TOTAL 415,703.10 1 a er Administration Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 3/15/2010 Re: Polling Places for 2010 Elections As you may be aware, the Governor has signed a bill that moved the Primary Election from September 14 to August 10, 2010. As a result of this change, Trinity Lutheran Church is not available as a polling place for Ward 2, Precinct 5. I do have commitments for all other polling locations. I have made arrangement to use facilities at Ascension Episcopal Church, 214 N 3rd Street as a polling place for Ward 2, Precinct 5 for the 2010 Elections. All residences will receive notification of the polling place change from Washington County, information will be included in the July and October utility billings, and signage placed at Trinity Lutheran Church directing voters to Ascension on Primary and General Election Days. ACTION REQUIRED: Adoption of resolution designating polling places for 2010 Elections. RESOLUTION 2010 -51 DESIGNATION POLLING PLACES WHEREAS, the City Council has adopted Ordinance No. 920, establishing ward and precinct boundaries; and WHEREAS, due to the earlier August loth primary date, Trinity Lutheran Church will not be available, and WHEREAS, Ascension Episcopal Church will be the designated polling place for Ward 2, Precinct 5. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater that the following polling places are designated as Polling Places for Stillwater: Ward 1, Precinct 1 — Oak Park Elementary School Ward 1, Precinct 2 — Stillwater City Hall Ward 2, Precinct 3 — United Methodist Church Ward 2, Precinct 4 Stillwater City Hall Ward 2, Precinct 5 — Ascension Episcopal Church Ward 3, Precinct 6 — Stonebridge Elementary School Ward 3, Precinct 7 — Our Savior's Lutheran Church Ward 4, Precinct 8 — Lily Lake Elementary School Ward 4, Precinct 9 — Rutherford Elementary School Adopted by the Stillwater City Council this 16th day of March, 2010. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk Memo Community Development Department To: Mayor & City Council From: Michel Pogge, City Planner; Date: Tuesday, March 16, 2010 Re: Heritage Preservation Commission Appointments Message: Interviews were held to fill the vacancy of Gayle Hudak on Heritage Preservation Commission. Councilmember Cook, Councilmember Gag, and Vice Chair Johnson's recommendation is to appoint Mr. John Brach. Mr. Brach would complete the unexpired term of Ms. Hudak ending May 1, 2010. If Council agrees with the recommendation, they should pass a motion adopting Resolution 2010- , approving appointment to the Heritage Preservation Commission. From the desk of... Michel Pogge, AICP •City Planner •City of Stillwater •216 N. 4tI Street -Stillwater, MN 55082 651.430 -8822 -Fax: 651.430 -8810 • email: nlpofge©ci.stillwa ter. ntn.us RESOLUTION 2010- A RESOLUTION APPROVING AN APPOINTMENT TO THE HERITAGE PRESERVATION COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following at their .March 16, 2010 regular City Council meeting: HERITAGE PRESERVATION COMMISSION John Brach - Tenn Expires - May 1, 2010 Adopted by the City Councii of the City of Stillwater, Minnesota this 16th day of February, 2010. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Summary of Proceedings Washington County Board of Commissioners March 2, 2010 Present were Commissioners Dennis C. Hogberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Accounting and Finance Approval of changes to the following Fiscal Policies: #2305, Interest Income; #2401 Debt Policy; #2402 Housing and Redevelopment Authority Debt; #2403 Water Management Organization Capital Projects Financing; #2503 Purchasing Cards; #2504 Outstanding Checks; and #2505 Social Security and Tax Identification Numbers. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: Commissioner Hegberg — reported on the Big Marine open house; attended the Republican Senate District 52 meeting; supports the buying of foreclosed houses and using them for scattered site low cost housing; - Commissioner Kriesel — reported that the Cities of Mahtomedi and Lake Elmo are doing great jobs in getting the Yellow Ribbon network going; he will be attending the Oak Park Heights and Bayport Yellow Ribbon meetings to get them underway; Chief Deputy Johnson is also working with the five communities in the lower valley on the Yellow Ribbon Network; and he attended the reception for Pat Bantli who has retired as clerk from Stillwater Township; - Commissioner Peterson — reported on the Inter -City Passenger Rail Transportation Forum; met with Dave VanHatten and a gentleman from the environmental community after the Board meeting last week regarding the environment and transportation planning; met with the Citizen's Advisory Committee for the Red Rock Corridor; today she and Commissioner Hegberg will meet with the Isaiah group about transit and housing; Commissioner Weik — reported she attended the Mosquito Control District meeting and sat in on the executive review session for the Director Jim Stark; the Yellow Ribbon signs are up on the Welcome to Woodbury signs; reported an icy condition on Lake and Manning; noted that the Star Tribune wrote an article on 4 -H and funding programs; attended a property and local sales tax division committee hearing at the Capitol; met with the City of Woodbury's Mayor and Administrator to discuss their grant request for the Land and Water Legacy purchase; and requested a workshop on respectful workplace interactions among elected officials; Commissioner Pulkrabek — asked the Mayor of Lake Elmo, who was in attendance at today's meeting, about a flooding problem in the parking lot of the Sun Fish Lake Park. General Administration Approval of the following actions: - Karen Johnston, Lake Elino, addressed the County Board on the advisory committee interview and appointment process; February 16, 2010 Board meeting minutes; - Legislative update presented; - Board correspondence was received and placed on file. Library Approval of the following actions: - Appointment of Anthony Post, Woodbury, District 2 representative, and Marie Skinner, Cottage Grove, at large member, to the Library Board; - Resolution No. 2010 -025, renewal of Library contract #2585 with SirsiDynix Corporation. Property Records and Taxpayer Services Approval to renew off sale liquor license for SSG Corporation for the period of April 1, 2010 through March 21, 2011. . Public Health and Environment Approval of the following actions: - Resolution No. 2010 -026, auditing services for the county environmental charge; - Agreement with Shawn Svendsen Cates to use county property to provide onsite county employee wellness activities. Public Works Approval of the following actions: - Resolution No. 2010-027, state cost -share assistance contract with Washington Conservation District Prairie Restoration; - Introduction of new Facilities Director Greg Wood; Executive Session held to discuss an appraisal of 2222 Maxwell Avenue (known as the Knox Site) in the City of Newport for a potential transit site. Sheriffs Office Approval of the following actions: - Contract with Trillium Development, Inc. to install a radio cabinet, radio equipment and replace /remove antennas on the King Stack in Oak Park Heights; - Grant in the amount of $22,068.24 to receive funding through the Minnesota Department of Public Safety, State Homeland Security Program, to acquire multi -band radios to improve interoperability with emergency services personnel in three Wisconsin counties, A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 " Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners February 23, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Commissioner Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Pulkrabek presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Weik — reported on the Librar-y Board meeting; the Woodbury Yellow Ribbon meeting; County Extension meeting; Public Health Emergency Preparedness Advisory Committee; Counties Transit Improvement Board meeting; and a joint meeting of the Association of Minnesota Counties Board of Directors and Legislative Steering Committee; - Commissioner Peterson — reported on the Valley Branch and South Washington Watershed Districts mediation meeting; joint meeting of the Association of Minnesota Counties Board of Directors and Legislative Steering Committee; and she thanked Commissioner Pulkrabek for participating in the taping of County Insight; Commissioner Kriesel — addressed the redesign proposal that the Association of Minnesota Counties has developed and that he is opposed to it; - Commissioner Hegberg — reported on the Housing and Redevelopment Authority meeting; the Counties Transit Improvement Board meeting; the Minnesota Counties Intergovernmental Trust meeting; and he thanked Mr. Hubbard for pursuing the lawsuit which settled the issue of who is in charge of the river, the local units of government or the Department of Natural Resources; he asked for a workshop to discuss 800 MHz and the cost of radios to local units of government; he also asked for a workshop on the county's hiring process; Commissioner Pulkrabek — reported on the Metropolitan Area Agency of Aging; asked that a workshop he held on how new vendors are handled; he and Commissioner Kriesel toured a buy area in Oakdale for the Housing and Redevelopment on foreclosures; he will meet with the Governor's staff regarding the county's list of unfunded and underfunded mandates; and asked staff to research what it would entail to drop out of the Association of Minnesota Counties. Community Services Approval of the 2010 contract with the American Red Cross Twin Cities Area Chapter to provide Emergency Social Services and Crisis Response services. General Administration Approval of the following actions: February 9, 2010 Board meeting minutes; Establish Reserves and Designations of fund balances for the fiscal year ended December 31, 2009; - Resolution No. 2010-024, recognition for Pat Bantli's 36 years of service to Stillwater Township; - Legislative update presented; Board correspondence was received and placed on file. Property Records and Taxpayer Services Adoption of the following actions: Resolution No. 2010 -021, lawful gambling exemption for the Ruffed Grouse Society, Missi- Croix Chapter; - Assessment Year 2009 payable 2010 assessment classification and valuation change list. Public Health & Environment Approval of the following actions: Agreement with Maren Marks and Mary Storkan to use county property to provide onsite county employee wellness activities; - Update on the 2009 Accomplishment Report for the Solid Waste Management Coordinating Board; - Resolution No. 2010 -023, product stewardship framework. Public Works Approval of the following actions: - Campus 2025 Change orders with various contractors; - Change Order #4, Advance Terrazzo & Tile company, $6,344; Change Order #13, Century Construction Company, Inc., $15,844; Change Order #8, Wasche Commercial Finishes, Inc., $1,437; Change Order #12, Sowles Company, $3,610; - Change Order #7, Ramsey Excavating, Inc., $54,079.62; - Change Order # 20, Peoples Electric, Inc., $76,572; Change Orders #11 and #12, Commercial Drywall, Inc., $11,520.66 and $10,086.09 respectively; - Change Orders #9 and #10, Grosser Companies, Inc., $(107.00) and $1,334.00 respectively; Change Order #2, Parsons Electric, LLC, $88,812.91; Change Orders #1 and #2, Wasche Commercial Finishes, Inc., $5,838 and $647 respectively; - Resolution No. 2010 -022, house lease at 9941 Stillwater Boulevard, Lake Elmo; Amendment No. 1 to appraisal contract with M.W. Brown & Associates, LLC for CR 83 overpass project; - County Park Acquisition Plan as a guide to discuss acquisition opportunities with the highest priority landowners. Sheriff's Office Approval of the following actions: - Accept an anonymous donation of 35 headsets with an approximate value of $28,000 for the Special Response Team; - Accept donated materials from Marathon Petroleum and the Minnesota Department of Natural Resources to construct a dock on the Mississippi River for a patrol boat. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. IMF MIATM►LAC! Of MIMM[MATA AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street March 16, 2010 REGULAR MEETING 7:00 P.M. 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible approval of March 2, 2010 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Resolution 2010 -49, Certificate of Appreciation — water samples from Lily Lake — Tom Koontz (Resolution — Roll Call) OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 3. City Clerk 2. Fire Chief 4. Community Dev. Director 5. City Engineer /PWD 7. Finance Director 6. City Attorney 8. City Administrator CONSENT AGENDA (Roll Call) 2. Resolution 2010 -50, directing payment of bills 3. Possible approval of waiver of garbage collection charges PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or Tess. UNFINISHED BUSINESS 4. Possible second reading of Ordinance 1015, an ordinance amending the Charter of the City of Stillwater (Ordinance- Roll Call) 5. Possible adoption of Findings of Fact relating to possible second reading of Ordinance 1016, amending City Code Section 38 -1, Public Nuisances by declaring outdoor wood boilers a public nuisance and prohibiting them in the City of Stillwater. (Ordinance & Resolution — Roll Call) 6. Update of budget cuts NEW BUSINESS 7. Possible appointment to Joint Cable Commission (Resolution -Roll Call) 8. Possible approval of skidsteer replacement 9. Discussion of possible repealing of the pool /fence ordinance and reverting back to the original ordinance PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. VII t1ITN ■l*CU Of ■1 CITY COUNCIL MEETING March 2, 2010 REGULAR MEETING Mayor Harycki called the meeting to order at 4:35 p.m. Present: Councilmembers Gag, Polehna, Roush and Mayor Harycki Absent: Councilmember Cook Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Administrative Secretary Manos OTHER BUSINESS Main Street IBA Introduction 4:30 P.M. Kristen Klemetsrud, Savories, and Meg Brownson, Alfresco, were present to introduce the Council to the Independent Business Alliance (IBA). Ms. Klemetsrud said the Alliance grew out of a group of individual businesses that got together to discuss marketing issues for the Main Street area. She noted this is a national organization which the local group is affiliated with. She said the basic message of the IBA is to "shop locally," particularly to support locally -, independently -owned businesses. She reviewed some of the group's accomplishments to date, including preparing a map and directory of all businesses within the historic Main Street area; sponsoring its first community outreach project, Shopping and Dining for a Cause; May Day on Main Street; the Twinkle Parade; and Ladies Night Out. She spoke of efforts at developing additional partnerships, in addition to the current partnerships with Valley Outreach, Outreach Alliance, and the CVB. She also spoke to the amount of money returned to the community when people support local, independently - owned businesses. She said the main reason the group was formed was fiscal, a framework for dispersing funds that were expended on projects. Councilmember Roush asked what, if any, relationship the Alliance would have with the existing Chamber of Commerce. Ms. Brownson said the Alliance is simply a different business organization; she noted the president and vice City Council Meeting March 2, 2010 president of the IBA are Chamber members and a Chamber board member is a member of the IBA. Ms. Klemetsrud said the IBA's focus would be on smaller community events, while the Chamber can focus on larger marketing /tourism issues. She noted all three organizations, the IBA, CVB and Chamber are all going through a period of flux right now, but the intent is to work together. Councilmember Roush asked if the Alliance would be focused on a particular membership; Ms. Klemetsrud said, according to the by -laws of the national organization, franchise corporate entities cannot be members, but the IBA meetings are open to all. Mayor Harycki said he hoped the Alliance would get the word out to local and surrounding residents to come and explore downtown. Chamber Initiatives Jennifer Severson, Executive Director of the Stillwater Area Chamber of Commerce, provided an update on the Chamber's new initiatives. She stated one of the biggest changes is the Chamber's new location in the Heartland Office Park on Northwestern Avenue; she noted that the Chamber does represent four communities and access to those four communities was a factor in the new location. Some of the new initiatives highlighted included: government affairs and advocacy; business and economic development; and local marketing. Some activities highlighted related to the government affairs initiative were a local government forum; legislative conference calls and legislative coffees; and candidate forums. She stated the Chamber is committed to issues of importance to members, issues such as the new St. Croix River crossing and Highway 36, the levee wall project, Zephyr bike trail, and improved signage ordinances. Related to economic development, she stated that the Chamber is working on retention of existing businesses as well as attracting new business. She stated the Chamber is participating in the Grow Minnesota project and is a Business Connection partner, and the economic development committee is doing research into economic development in other communities. She also stated the Chamber is cooperating on the development of an economic prospectus for the area. Regarding local marketing, she said the Chamber is looking at increasing opportunities to connect local residents to local businesses, with the emphasis on doing business locally. She stated surveys of businesses and residents are being conducted, and the Chamber is redesigning its website to focus on a local audience, as well as tourists. She stated the Chamber is planning its first -ever Home and Garden Show and is also planning a Business Expo, open to all area businesses, on September 11. Ms. Severson also highlighted some of the Chamber's continued commitments - Summer Tuesdays, spring and fall art fairs, Harvest Fest and pumpkin weigh -off, and networking events. She reviewed some of the Chamber's accomplishments including the I Love Stillwater website. She said keys for continued success including working together, promoting a Page 2 of 16 City Council Meeting March 2, 2010 president of the IBA are Chamber members and a Chamber board member is a member of the IBA. Ms. Klemetsrud said the IBA's focus would be on smaller community events, while the Chamber can focus on larger marketing /tourism issues. She noted all three organizations, the IBA, CVB and Chamber are all going through a period of flux right now, but the intent is to work together. Councilmember Roush asked if the Alliance would be focused on a particular membership; Ms. Klemetsrud said, according to the by -laws of the national organization, franchise corporate entities cannot be members, but the IBA meetings are open to all. Mayor Harycki said he hoped the Alliance would get the word out to local and surrounding residents to come and explore downtown. Chamber Initiatives Jennifer Severson, Executive Director of the Stillwater Area Chamber of Commerce, provided an update on the Chamber's new initiatives. She stated one of the biggest changes is the Chamber's new location in the Heartland Office Park on Northwestern Avenue; she noted that the Chamber does represent four communities and access to those four communities was a factor in the new location. Some of the new initiatives highlighted included: government affairs and advocacy; business and economic development; and local marketing. Some activities highlighted related to the government affairs initiative were a local government forum; legislative conference calls and legislative coffees; and candidate forums. She stated the Chamber is committed to issues of importance to members, issues such as the new St. Croix River crossing and Highway 36, the levee wall project, Zephyr bike trail, and improved signage ordinances. Related to economic development, she stated that the Chamber is working on retention of existing businesses as well as attracting new business. She stated the Chamber is participating in the Grow Minnesota project and is a Business Connection partner, and the economic development committee is doing research into economic development in other communities. She also stated the Chamber is cooperating on the development of an economic prospectus for the area. Regarding local marketing, she said the Chamber is looking at increasing opportunities to connect local residents to local businesses, with the emphasis on doing business locally. She stated surveys of businesses and residents are being conducted, and the Chamber is redesigning its website to focus on a local audience, as well as tourists. She stated the Chamber is planning its first -ever Home and Garden Show and is also planning a Business Expo, open to all area businesses, on September 11. Ms. Severson also highlighted some of the Chamber's continued commitments - Summer Tuesdays, spring and fall art fairs, Harvest Fest and pumpkin weigh -off, and networking events. She reviewed some of the Chamber's accomplishments including the I Love Stillwater website. She said keys for continued success including working together, promoting a Page 2of16 City Council Meeting March 2, 2010 strong local economy, and providing new opportunities and new programs for businesses. Councilmember Polehna noted the City has made a major investment to having a unified representation of interests and expressed concerns after hearing the earlier presentation from the IBA and the Chamber's presentation that things might be returning to the earlier situation of the 1980s when there wasn't a unified approach. Ms. Severson said she looks at this as a three - legged stool with the Chamber, the CVB, and the Main Street IBA. She said the Chamber supports the initiative that the businesses are taking at working together, and also wants to make sure there is a combined voice, a clear voice, from the business community. Ms. Klemetsrud noted that downtown merchants have very specific needs and issues and that the IBA is intended to provide a forum for the downtown merchants to meet and discuss those issues. Ms. Klemetsrud said there is no intent for the IBA to be other than a complementary group to the Chamber. Ms. Severson agreed that this should not be a divisive move at all, and she noted the business community needs support from different directions and different entities to be successful. STAFF REPORTS Police Chief Gannaway told the Council the storm warning sirens need to be programmed. He said Washington County Emergency Management will be covering the cost of the programming. The Police Department's written activity report was included in the agenda packet. Fire Chief Glaser highlighted his department's activity report, including the number of emergency calls, code enforcement activities, administrative activities and equipment maintenance issues. Community Development Director Turnblad referred to the written report outlining his department's activities since the beginning of the year. He said in future he would include comparisons from previous years, if the Council would like to see those, as well as any other information the Council would like provided in the report. Mr. Turnblad stated the Comprehensive Plan update has been resubmitted to the Metropolitan Council and staff would be appearing at the Met Council and various Met Council committees to defend the City's plan; and it is hoped the City will be able to adopt the plan by the end of May. He also provided the Council with a new letter for noticing residents of public hearings and that the new letter was written in an effort to make the notice more understandable and helpful to residents. Page 3 of 16 4 City Council Meeting March 2, 2010 Mayor Harycki asked about an item in the written report related to time expended on reporting of building division activities to various other departments; Mr. Turnblad explained that relates to preparing reports to keep the other departments aware of any upcoming issues that might impact them. Public Works Director Sanders highlighted some of his department's written report. He said he is continuing to talk with the Corps of Engineers regarding the levee wall project and funding options and hopes to have those pinpointed within the next several weeks for a presentation to the Council. Mr. Sanders noted a conference for the Minnesota Waste Water Operators Association took place at the Public Works building last month and that a number of favorable comments were received and they look forward to hosting similar meetings /conferences. Mr. Sanders provided a flood update, with the latest forecast estimating a 50% chance of reaching flood stage of 687 elevation in the downtown area. He said that elevation is at about the east edge of the parking Tots in Lowell Park. He said staff is looking into the acquisition of Jersey barriers in the event the level does go higher; and that MnDOT does have the barriers available, but the City would have to pick up and set up the barriers. He said the next flood forecast will come out March 19, and the City would have to make a quick decision as to whether to pick up the barriers. Mr. Sanders asked for authorization to proceed with obtaining the Jersey barriers if need be; Councilmember Polehna noted that spring weight restrictions will be going on roads soon and suggested that a decision ought to be made in the very near future. Councilmember Gag asked about the cost involved and whether costs would come out of the City's operational budget or whether costs could be billed to state or federal agencies. Mr. Sanders said if it is declared an emergency area, most costs would be borne by FEMA, but if it is minor or moderate flooding, the cost would be the City's. He said in 2001, the cost of obtaining, setting up and returning the Jersey barriers was about $30,000. On a question by Councilmember Gag, Mr. Sanders said the City has talked to sandbag suppliers and poly is available for wrapping, so that is not seen as a concern. He also stated that staff has also talked with pump suppliers and have an estimate of that cost. Mayor Harycki suggested that authorization to expend the $30,000 for the Jersey barriers ought to be given at this point, trusting the professional judgment of staff that the money be expended only if deemed necessary. City Administrator Hansen said initially the money would come out of the City's reserve funds, with reimbursement from FEMA if there is a declared flood event. Motion by Mayor Harycki, seconded by Councilmember Roush authorizing to expend the funds if deemed necessary, with the direction to check with City Administrator Hansen. Page 4 of 16 City Council Meeting March 2, 2010 Mayor Harycki asked about an item in the written report related to time expended on reporting of building division activities to various other departments; Mr. Turnblad explained that relates to preparing reports to keep the other departments aware of any upcoming issues that might impact them. Public Works Director Sanders highlighted some of his department's written report. He said he is continuing to talk with the Corps of Engineers regarding the levee wall project and funding options and hopes to have those pinpointed within the next several weeks for a presentation to the Council. Mr. Sanders noted a conference for the Minnesota Waste Water Operators Association took place at the Public Works building last month and that a number of favorable comments were received and they look forward to hosting similar meetings /conferences. Mr. Sanders provided a flood update, with the latest forecast estimating a 50% chance of reaching flood stage of 687 elevation in the downtown area. He said that elevation is at about the east edge of the parking lots in Lowell Park. He said staff is looking into the acquisition of Jersey barriers in the event the level does go higher; and that MnDOT does have the barriers available, but the City would have to pick up and set up the barriers. He said the next flood forecast will come out March 19, and the City would have to make a quick decision as to whether to pick up the barriers. Mr. Sanders asked for authorization to proceed with obtaining the Jersey barriers if need be; Councilmember Polehna noted that spring weight restrictions will be going on roads soon and suggested that a decision ought to be made in the very near future. Councilmember Gag asked about the cost involved and whether costs would come out of the City's operational budget or whether costs could be billed to state or federal agencies. Mr. Sanders said if it is declared an emergency area, most costs would be borne by FEMA, but if it is minor or moderate flooding, the cost would be the City's. He said in 2001, the cost of obtaining, setting up and returning the Jersey barriers was about $30,000. On a question by Councilmember Gag, Mr. Sanders said the City has talked to sandbag suppliers and poly is available for wrapping, so that is not seen as a concern. He also stated that staff has also talked with pump suppliers and have an estimate of that cost. Mayor Harycki suggested that authorization to expend the $30,000 for the Jersey barriers ought to be given at this point, trusting the professional judgment of staff that the money be expended only if deemed necessary. City Administrator Hansen said initially the money would come out of the City's reserve funds, with reimbursement from FEMA if there is a declared flood event. Motion by Mayor Harycki, seconded by Councilmember Roush authorizing to expend the funds if deemed necessary, with the direction to check with City Administrator Hansen. Page 4 of 16 City Council Meeting March 2, 2010 Mr. Hansen noted it is a risk of whether to expend the funds, but that staff would try to minimize that risk, but he would move on the side of caution. All in favor. Councilmember Roush asked whether if might not make sense to purchase Jersey barriers so the City wouldn't have to rent them in future; Mr. Sanders said staff could look into the cost. Mr. Sanders told the Council staff is no longer maintaining ice rinks due to the warmer weather and the angle of the sun and staff is out patching potholes. Finance Director Harrison stated in addition to regular activities, the Finance Department is working on finalizing the year -end audit. She stated that some preliminary audit work was done the week prior to the Council meeting. She told the Council the annual audit is scheduled for the week of March 29. City Administrator Hansen informed the Council that he had met with Robert Austin Beaudreau, music director for the American Wind Symphony Orchestra, which will be touring this area in 2010. He said the Orchestra would like to stop at Stillwater and put on several concerts. He said the cost is about $30,000. He stated that he informed the representative that while the City didn't have $30,000, it might be able to provide other assistance, such as arranging for mooring areas. He said he did provide Mr. Beaudreau with other contacts, such as Art Reach Alliance, and Mr. Hansen suggested there might be other private fund - raising possibilities to enable the City to host the Orchestra. Mr. Hansen also informed the Council the City would be the scene of a small motion picture production scene and that arrangements had been made for providing extra police assistance. The meeting was recessed at 5:45 p.m. RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. Present: Absent: Staff present: Councilmembers Gag, Polehna, Roush and Mayor Harycki Councilmember Cook City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Administration Secretary Manos Page 5 of 16 7:00 P.M. City Council Meeting March 2, 2010 PLEDGE OF ALLEGIANCE Members of the Police and Fire departments led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the February 16, 2010, regular and executive session minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGRATIONS & COMMENDATIONS Award of Valor for Officer Brad Allen Police Chief Gannaway read an Award of Valor recognizing Office Allen for his actions on Dec. 11, 2009, when he was first on the scene at a fatal shooting. The Council expressed its congratulations and thanks to all officers for their efforts. CVB Update — Steve Roll Mr. Roll, president of the Convention and Visitors Bureau board, provided an update on the CVB's 2009 year. He highlighted marketing efforts, including television and radio commercial advertising, as well as print advertising; hosting tours, magazine and travel writers, conferences, family reunions and other gatherings; funding of a number of local events, which support the CVB's mission of bringing overnight visitors to town; contracting with a public relations consultant who was successful in getting media coverage of a number of events; working with the Chamber and downtown merchants, and other partners, such as Explore Minnesota. Looking at 2010, Mr. Roll said the CVB website has been redesigned to be more comprehensive and provide more information to those planning weddings, group meetings /conferences, etc., and to get the agency more up to speed on the other forms of social networking sites. He said the CVB is also looking at working with the Chamber, merchants and possibly the City at getting information kiosk/booths downtown. He said they are also looking at contacting professional marketing firms to gauge things that have been done and whether they are the most cost effective approaches. He stated that financially, the economy is still a big challenge. While the 4th quarter isn't finalized, that there is approximately $145,000 in tax revenue was collected, down from about $174,000 from the prior year. On a question by Councilmember Gag, Mr. Roll pointed out that the CVB really got going at about the time the economy started to take a downturn. He said he believes some of the things the CVB starting doing last year will pay off in 2010. Page 6 of 16 City Council Meeting March 2, 2010 PLEDGE OF ALLEGIANCE Members of the Police and Fire departments led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the February 16, 2010, regular and executive session minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGRATIONS & COMMENDATIONS Award of Valor for Officer Brad Allen Police Chief Gannaway read an Award of Valor recognizing Office Allen for his actions on Dec. 11, 2009, when he was first on the scene at a fatal shooting. The Council expressed its congratulations and thanks to all officers for their efforts. CVB Update — Steve Roll Mr. Roll, president of the Convention and Visitors Bureau board, provided an update on the CVB's 2009 year. He highlighted marketing efforts, including television and radio commercial advertising, as well as print advertising; hosting tours, magazine and travel writers, conferences, family reunions and other gatherings; funding of a number of local events, which support the CVB's mission of bringing overnight visitors to town; contracting with a public relations consultant who was successful in getting media coverage of a number of events; working with the Chamber and downtown merchants, and other partners, such as Explore Minnesota. Looking at 2010, Mr. Roll said the CVB website has been redesigned to be more comprehensive and provide more information to those planning weddings, group meetings /conferences, etc., and to get the agency more up to speed on the other forms of social networking sites. He said the CVB is also looking at working with the Chamber, merchants and possibly the City at getting information kiosk/booths downtown. He said they are also looking at contacting professional marketing firms to gauge things that have been done and whether they are the most cost effective approaches. He stated that financially, the economy is still a big challenge. While the 4th quarter isn't finalized, that there is approximately $145,000 in tax revenue was collected, down from about $174,000 from the prior year. On a question by Councilmember Gag, Mr. Roll pointed out that the CVB really got going at about the time the economy started to take a downturn. He said he believes some of the things the CVB starting doing last year will pay off in 2010. Page 6 of 16 City Council Meeting March 2, 2010 He noted that this is technically the third year of the trial period for the CVB and asked what the Council would like to see from the CVB for the City to make the long -term decision regarding its future. Mayor Harycki suggested this might be a good retreat discussion topic. Councilmember Gag said it would be helpful to have some statistics /financial information. OPEN FORUM Alan Nettles stated he was in attendance regarding Item 9, the St. Croix Boat & Packet dock permit; he noted that item is on the agenda, but not scheduled as a discussion item. Mr. Nettles said he would reserve his comments if the item is to be continued as requested by Councilmember Cook. Mayor Harycki pointed out this item was been looked at five previous times, and also pointed out this item was not published as a public hearing so no other parties have been noticed. Mr. Nettles said he thought there were legal arguments involved. He said his client is a $6.2 million draw into the City with a wonderful view of the River that has 23 years of prescriptive rights; he said his client would be happy if the boat were moved elsewhere. Mr. Nettles asked that the item be continued to discuss other options. Mayor Harycki said the Council would take the matter up as Item 9 on the agenda. CONSENT AGENDA 1. Resolution 2010 -43, directing payments of bills 2. Resolution 2010 -44, approval of premises permit for gambling at the Harbor Bar Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the Consent Agenda as listed. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook PUBLIC HEARINGS This is the date and time for a public hearing to consider an amendment to City Code Section 38 -1, Public Nuisances by declaring outdoor wood boilers a public nuisance and prohibiting them in the City of Stillwater. Planner Pogge reviewed the background of the proposal to declare the outdoor boilers a nuisance. He reviewed the identified health hazards and what other communities are doing to regulate the boilers. He said the one outstanding issue is the effective date of the ordinance. He said the Council could amend the proposed language of the ordinance to permit the existing outdoor boiler() to remain in use until the end of the current winter heating season, May 1 for Page 7 of 16 City Council Meeting March 2, 2010 example. Mayor Harycki suggested reviewing the permit for the existing boiler to see if this is a secondary or primary source of heating for the household. Mayor Harycki opened the public hearing. Jeff Shaleen, 916 S. Holcombe St.. stated he is the owner of the wood boiler in question and did obtain a permit to install the boiler. He noted it was very expensive to install and that he thought it was wrong to amend the ordinance at this time as he did install the furnace under a building permit. He said it was known the appliance would smoke when the permit was issued. He said he thought it would be reasonable to grandfather this boiler in under the ordinance. On a question by Mayor Harycki, Mr. Shaleen said the primary furnace in the home is still operational. Councilmember Roush said staff dealt in good faith when the permit was issued, but with the overwhelming number of complaints received, the Council is considering making the boilers a nuisance. Councilmember Roush noted when the permit was issued, it did not come before the Council; he stated this was uncharted territory for the City and no one knew the ramifications of the outdoor boilers. Mr. Shaleen said only one neighbor has come to him with a complaint; Mr. Shaleen said he told the neighbor he could put in a taller stack and fan to make the boiler start faster and create less smoke. He said the stack now is 26' high, taller than most chimneys around him; he also noted that there are three residences near him that also burn wood as supplemental heat sources. City Attorney Magnuson noted communities have dealt with outdoor boilers in two ways, through the zoning code, which would render future outdoor furnaces not permissible but would grandfather in existing furnaces, or due to medical evidence and other data have declared the furnaces a nuisance and therefore eliminate them. Under the nuisance power, that people are not entitled to damages for the elimination of nuisances. No other comments were received, and the hearing was closed. Mayor Harycki noted this issue has generated a great number of phone calls /comments; he also said he understood Mr. Shaleen's position of having gone through the permit process. Mayor Harycki said the swing point for him was when a resident called and spoke of the asthma that has affected her children as a result of the furnace. Councilmember Gag said he was sensitive to the property owner, but said he would not like to see something similar next to his own house. Councilmember Gag said the City did research the issue and this is not a hasty decision. Page 8 of 16 City Council Meeting March 2, 2010 example. Mayor Harycki suggested reviewing the permit for the existing boiler to see if this is a secondary or primary source of heating for the household. Mayor Harycki opened the public hearing. Jeff Shaleen, 916 S. Holcombe St.. stated he is the owner of the wood boiler in question and did obtain a permit to install the boiler. He noted it was very expensive to install and that he thought it was wrong to amend the ordinance at this time as he did install the furnace under a building permit. He said it was known the appliance would smoke when the permit was issued. He said he thought it would be reasonable to grandfather this boiler in under the ordinance. On a question by Mayor Harycki, Mr. Shaleen said the primary furnace in the home is still operational. Councilmember Roush said staff dealt in good faith when the permit was issued, but with the overwhelming number of complaints received, the Council is considering making the boilers a nuisance. Councilmember Roush noted when the permit was issued, it did not come before the Council; he stated this was uncharted territory for the City and no one knew the ramifications of the outdoor boilers. Mr. Shaleen said only one neighbor has come to him with a complaint; Mr. Shaleen said he told the neighbor he could put in a taller stack and fan to make the boiler start faster and create less smoke. He said the stack now is 26' high, taller than most chimneys around him; he also noted that there are three residences near him that also burn wood as supplemental heat sources. City Attorney Magnuson noted communities have dealt with outdoor boilers in two ways, through the zoning code, which would render future outdoor furnaces not permissible but would grandfather in existing furnaces, or due to medical evidence and other data have declared the furnaces a nuisance and therefore eliminate them. Under the nuisance power, that people are not entitled to damages for the elimination of nuisances. No other comments were received, and the hearing was closed. Mayor Harycki noted this issue has generated a great number of phone calls /comments; he also said he understood Mr. Shaleen's position of having gone through the permit process. Mayor Harycki said the swing point for him was when a resident called and spoke of the asthma that has affected her children as a result of the furnace. Councilmember Gag said he was sensitive to the property owner, but said he would not like to see something similar next to his own house. Councilmember Gag said the City did research the issue and this is not a hasty decision. Page 8 of 16 City Council Meeting March 2, 2010 Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the first reading of the an ordinance amendment to City Code Section 38 -1, Public Nuisances by declaring outdoor wood boilers a public nuisance and prohibiting them in the City of Stillwater Councilmember Polehna stated that he had received many phone calls with concerns about health issues. City Attorney Magnuson asked for direction about effective date for the second reading. Mayor Harycki said he would prefer effective upon publication; Councilmember Gag agreed with that position. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook UNFINISHED BUSINESS Possible approval of forestry consultant contract for 2010 City Administrator Hansen noted the Council had asked that staff renegotiate the contract in view of the budget cuts. He said staff did meet with the forester with a new proposal. He said the new proposal reduces the amount of hours by roughly one -half, to 70 hours at $3,360. Areas cut include staff and Council communication, writing articles for the City newsletter, the forestry hotline, seminars and workshops. Mr. Hansen said the one area increased in the new proposal is for time dealing with issues related to the emerald ash borer threat. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2010 -45, approving Forestry Consultant Contract for 2010. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook Possible approval of dock permit for St. Croix Boat & Packet Community Development Director Turnblad noted this item was tabled to allow the Downtown Parking Commission to review parking issues. He said the Parking Commission has reviewed the issue and does not believe the use creates an undue burden on the parking system, He stated that the Parking Commission believes the 2010 permit is supported by existing parking infrastructure. He noted the permit for 2010 is for the same number of boats has it has been in the past several years — 5 cruise boats and a service boat, with 3 cruise boats and service boat allowed permanent dockage on the northern of the two docks, 1 cruise boat allowed permanent dockage on the southern of the two Page 9 of 16 City Council Meeting March 2, 2010 docks, with 1 cruise boat permanently docked elsewhere and allowed at the municipal docks for loading /unloading and repairs for no more than 24 hours. Mr. Turnblad noted the DNR is not so concerned during winter, but is very critical during the summer time. He said the DNR permit relates to the number of boats only. Councilmember Gag asked whether the DNR permit specifies the names of the boats that can be permanently docked. Mr. Turnblad said the DNR is not that specific, the permit is issued for the number of cruise boats and does not specify style or size of boat; Mr. Turnblad said he verified that again with the DNR's regional hydrologist, Molly Shodeen. Councilmember Polehna asked about the number of transient slips that are available; Mr. Turnblad said, depending on the size of the boat, between 14 and 24 slips are available to the public. On a question by Councilmembers Gag and Polehna, Mr. Turnblad explained there are two permits associated with the St. Croix Boat & Packet operation — a master permit from the regulatory agencies, the DNR and Corps of Engineers, which specifies numbers, capacity of ships and navigation issues, and a special use permit from the City which regulates the adjourning property, the support area for the docks. As a part of that special use permit from the City, an annual dock permit is required as well. Mayor Harycki noted that this is the only one of the four marinas in the City that is required to obtain a dock permit from the City, although the other marinas are facing the same issues relating to parking, sewage discharge, etc. Mr. Turnblad said the difference is that none of the other marinas have a special use permit issued by the City. City Attorney Magnuson noted the other marinas preceded the Wild and Scenic Rivers Act and DNR regulation of the shoreline and are considered non - conforming, legal marinas. Mayor Harycki suggested this might be a matter of two businesses in a dispute over matters the City cannot regulate. Mayor Harycki also noted that an issue of conflict of interest has been raised in this matter and that St. Croix Boat & Packet is one of his clients, representing IA of 1% of his company's total revenue, and he has received legal opinion that there is no conflict of interest involved. Mayor Harycki pointed out that the title "city docks" implies that the City owns the docks, when in fact, the owner of St. Croix Boat & Packet owns the docks and the docks are attached to his private property; he also noted that prior to purchase by St. Croix Boat & Packet, the docks were actually closer to the Dock Cafe. Mayor Harycki pointed out the City's authority to regulate ends at the river bank. Page 10 of 16 City Council Meeting March 2, 2010 docks, with 1 cruise boat permanently docked elsewhere and allowed at the municipal docks for loading /unloading and repairs for no more than 24 hours. Mr. Turnblad noted the DNR is not so concerned during winter, but is very critical during the summer time. He said the DNR permit relates to the number of boats only. Councilmember Gag asked whether the DNR permit specifies the names of the boats that can be permanently docked. Mr. Turnblad said the DNR is not that specific, the permit is issued for the number of cruise boats and does not specify style or size of boat; Mr. Turnblad said he verified that again with the DNR's regional hydrologist, Molly Shodeen. Councilmember Polehna asked about the number of transient slips that are available; Mr. Turnblad said, depending on the size of the boat, between 14 and 24 slips are available to the public. On a question by Councilmembers Gag and Polehna, Mr. Turnblad explained there are two permits associated with the St. Croix Boat & Packet operation — a master permit from the regulatory agencies, the DNR and Corps of Engineers, which specifies numbers, capacity of ships and navigation issues, and a special use permit from the City which regulates the adjourning property, the support area for the docks. As a part of that special use permit from the City, an annual dock permit is required as well. Mayor Harycki noted that this is the only one of the four marinas in the City that is required to obtain a dock permit from the City, although the other marinas are facing the same issues relating to parking, sewage discharge, etc. Mr. Turnblad said the difference is that none of the other marinas have a special use permit issued by the City. City Attorney Magnuson noted the other marinas preceded the Wild and Scenic Rivers Act and DNR regulation of the shoreline and are considered non - conforming, legal marinas. Mayor Harycki suggested this might be a matter of two businesses in a dispute over matters the City cannot regulate. Mayor Harycki also noted that an issue of conflict of interest has been raised in this matter and that St. Croix Boat & Packet is one of his clients, representing '/ of 1% of his company's total revenue, and he has received legal opinion that there is no conflict of interest involved. Mayor Harycki pointed out that the title "city docks" implies that the City owns the docks, when in fact, the owner of St. Croix Boat & Packet owns the docks and the docks are attached to his private property; he also noted that prior to purchase by St. Croix Boat & Packet, the docks were actually closer to the Dock Cafe. Mayor Harycki pointed out the City's authority to regulate ends at the river bank. Page 10 of 16 City Council Meeting March 2, 2010 City Attorney Magnuson addressed the issue of conflict of interest, noting that the City Charter provides for extra strict rules in this matter. He stated that thee Charter, authorizes the City Attorney to give an advisory opinion so that a mayor or council person can be assured they will not run afoul of some city rule and get themselves unwittingly into some kind of trouble. He said he reviewed the percentage of work/revenue from all of St. Croix Boat & Packet's related entities to the revenue of the Mayor's other enterprises and, using state Supreme Court cases as a guide, determined that the interest was not sufficient or direct enough to constitute a conflict of interest. He said he has provided that advisory opinion for several years and has provided that opinion again based on the most current financial information. Mr. Magnuson noted the financial information is not public unless authorized by the party involved, and the Mayor has consented and requested that the information be made public and provided to the party objecting to his involvement as well as to the press. City Attorney Magnuson also addressed issues raised in a letter to the Council dated March 2, 2010, which states that the DNR permit is a condition precedent to the City issuing a dock permit. Mr. Magnuson said that is not correct, what the permit says is the company must maintain and abide by the rules of the Corps and DNR. He stated the DNR permit is in effect now, and a representative from the DNR has indicated that agency will not review this until June. He also noted the DNR has indicated it has no authority to regulate the size, style and color of the boats, which appears to be the real issue, and as the City has no authority over the waterway, it would be unreasonable to think the City could regulate such matters. Mr. Magnuson also addressed the letter's implication that the City could be liable for a taking of property by issuing the permit as well as a potential conflict due to the Mayor and Councilmember Roush having some business partnership. Mayor Harycki noted this item was not published or noticed as a public hearing, and asked whether the Council wished to allow brief statements from two City Attorneys in attendance. Councilmember Gag noted in previous instances that decision has been left to the Mayor or Vice Mayor in charge of the meeting. Mayor Harycki stated he believes the City is being drawn into a private dispute between two businesses. Mayor Harycki asked Mr. Turnblad to update the Council on a possible option of extending the dock to the south and mooring the boat in question at that new location. Mr. Turnblad said staff had talked with Molly Shodeen from the DNR who indicated the DNR could consider a revised alignment for the dock(s) and possibly a larger dock as the DNR considers the "water footprint" in making such a decision. Page 11 of 16 City Council Meeting March 2, 2010 Councilmember Roush said the owner of St. Croix Boat & Packet has indicated he is willing to work with the other party involved; the question is the money involved and who would pay for moving the dock. Mayor Harycki said he would not like to open the discussion for comment as St. Croix Boat & Packet was not represented at the meeting. Mr. Nettles said he would like to respond to some of the Mr. Magnuson's comments. Councilmember Polehna noted the Council is considering a dock permit, which has nothing to do with the other issues being raised — the boats, the size of the boats and where they go. Councilmember Gag said he thought the Council should be voting on the matter in front of it, not trying to negotiate or mediate between two private parties about moving docks; and that the permit the Council is being asked to approve is similar to what he has seen for 10 years serving on the Planning Commission and now the Council. Councilmember Polehna said it is not the Council's business to regulate a business, but to make sure the City's interests are being met. Mr. Nettles asked to address the Council or that the issue be tabled. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -46, approving the 2010 Dock Permit for St. Croix Boat & Packet, Councilmember stated he has reviewed similar language for 10 years and that the main difference is a boat that the City cannot regulate. Councilmember Polehna agreed that there is nothing the City can do to move the boat. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook Possible approval of plans and specifications and ordering advertisement for bids for the 2010 Street Improvement Protect, 2010 -02 Public Works Director Sanders said plans have been completed for the 2010 street improvement project. He said if plans are approved and authorization given to go to bids, bids would be opened the first or second week in April. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2010 -47, approving plans and specifications and ordering advertisement for bids for the 2010 Street Improvement Project, 2010 -02. Page 12 of 16 City Council Meeting March 2, 2010 Councilmember Roush said the owner of St. Croix Boat & Packet has indicated he is willing to work with the other party involved; the question is the money involved and who would pay for moving the dock. Mayor Harycki said he would not like to open the discussion for comment as St. Croix Boat & Packet was not represented at the meeting. Mr. Nettles said he would like to respond to some of the Mr. Magnuson's comments. Councilmember Polehna noted the Council is considering a dock permit, which has nothing to do with the other issues being raised — the boats, the size of the boats and where they go. Councilmember Gag said he thought the Council should be voting on the matter in front of it, not trying to negotiate or mediate between two private parties about moving docks; and that the permit the Council is being asked to approve is similar to what he has seen for 10 years serving on the Planning Commission and now the Council. Councilmember Polehna said it is not the Council's business to regulate a business, but to make sure the City's interests are being met. Mr. Nettles asked to address the Council or that the issue be tabled. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2010 -46, approving the 2010 Dock Permit for St. Croix Boat & Packet, Councilmember stated he has reviewed similar language for 10 years and that the main difference is a boat that the City cannot regulate. Councilmember Polehna agreed that there is nothing the City can do to move the boat. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook Possible approval of plans and specifications and ordering advertisement for bids for the 2010 Street Improvement Project, 2010 -02 Public Works Director Sanders said plans have been completed for the 2010 street improvement project. He said if plans are approved and authorization given to go to bids, bids would be opened the first or second week in April. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2010 -47, approving plans and specifications and ordering advertisement for bids for the 2010 Street Improvement Project, 2010 -02. Page 12 of 16 City Council Meeting March 2, 2010 Ayes: Councilmember Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook Possible second reading of Ordinance 1014, an ordinance amending the City Code by changing Commission Regulations City Attorney Magnuson said this change would bring consistency to all of the commissions, making all of the Councilmembers who serve on the commissions ex- officio, non - voting members. Motion by Councilmember Gag, seconded by Councilmember Roush to adopt Ordinance 1014, an ordinance amending the City Code by changing Commission Regulations. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook Possible second reading of Ordinance 1015, an ordinance amending the Charter of the City of Stillwater City Attorney Magnuson recommended that this be tabled, as it requires a 5 -0 vote to amend the Charter. Motion by Councilmember Roush, seconded by Councilmember Polehna, moved to table this item. All in favor. NEW BUSINESS Possible approve of transfer of tobacco license from Stillwater Tobacco, Inc. to Tobacco Market, Inc. City Administrator Hansen said this is a fairly normal and straightforward transfer of an existing tobacco license. City Administrator Hansen noted approval should be conditioned to require review and approval by Police, Fire, Building Inspection and Finance departments. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2010 -48, approving transfer of tobacco license from Stillwater Tobacco, Inc. to Tobacco Market, Inc. Ayes: Councilmembers Gag, Polehna, Roush and Mayor Harycki Nays: None Absent: Councilmember Cook Page 13 of 16 City Council Meeting March 2, 2010 Budget Cuts City Administrator Hansen stated the Governor's proposed cuts for Stillwater amount to a total of $558,290 -- $183,297 in remaining Local Government Aid and $379,993 in the total market value homestead credit reimbursement. Mr. Hansen said the budget included new hire savings in administration and police departments, as well as unfilled position in both the police and fire departments, which he is now recommending be taken out of the budget; those savings total $168,234, he stated. He noted that when the state decides not to reimburse the City for market value homestead credit, it takes the money not only from the general fund levy, but the debt service levy as well, a total of $125,547. He said the engineering department came up with an additional $5,200 in cuts; a $39,950 reduction in the parks budget by eliminating all part-time positions; and $89,350 cuts in the street budget including eliminating all part-time positions. The total additional budget cuts amount to $428,281. Mr. Hansen said staff also identified some additional revenue, $24,000 in MSA funds for maintenance and $3,500 in park fees. The total cuts and additional revenue total $455,781. He said he has asked the library to look at additional budget cuts as the library amounts to 11% of the City's operating budget; or about $60,000 +. He said he would come back at the next meeting with options for the remaining $50,000. He stated that when all is complete, he will present the Council with a balanced budget. Mr. Hansen said looking forward, he will be looking at a reorganization of departments in the next two or three years. Mayor Harycki asked whether the potential expenditure of $30,000 for Jersey barriers should be added to the budget. Mr. Hansen said the City has never budgeted for flooding as it would inflate the budget and taxes in a year when those funds might not be needed and that reserve funds are available should the barriers is needed and the City not be reimbursed by FEMA. Councilmember Gag said if the City's priorities are to protect and serve (police and fire) and streets, it would be helpful for him to see the percentage /proportion of cuts and positions eliminated from those department over the past several years. Mr. Hansen said he would be happy to provide that information; he noted that overall the City used to have 93 employees and is now down to 80, a 17% reduction in the workforce, and with the exception of the police department, all part- time /seasonal positions have been eliminated. Mr. Hansen noted that 80% of the police and fire department budgets goes to staffing, while streets and parks department budgets include a lot of materials and supplies, a little more latitude for making cuts. He noted that no department has been spared from cuts and reductions. Councilmember Roush asked about the impact of these cuts on level of service. Mr. Hansen said without part-time staff, it may take longer to get things done and there will be impacts — it's not business as usual. He also said he believes next Page 14 of 16 City Council Meeting March 2, 2010 year will be worse than this year. It was consensus to bring this back at the next meeting to provide the information requested by Councilmember Gag and some more specifics regarding the other cuts. Seasonal Hiring — Community Service Officer(s), ParkingAttendants Police Chief Gannaway said in the past, the City has hired two Community Service Officers (CSOs) and one seasonal parking enforcement officer and a number of parking attendants. One position was cut last year. The request this year is for one seasonal CSO, one seasonal parking enforcement officer and 4 or 5 parking attendants. He noted his department is two officers short and the seasonal officers provide a "great bang for the buck." He said the total cost is about $20,000 for all the positions. He stated that the CSO officer comes out of the police department budget, the remainder are funded through the Parking Enterprise Fund. City Administrator Hansen said he supported the request. Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the hiring as requested. All in favor. Cayuga Discussion Mayor Harycki noted the Council's concern about the Cayuga has been the possibility of the boat sinking and the desire to get the boat out of the water. He said Mr. Anderson (St. Croix Boat & Packet) has suggested that the City let Mother Nature do the lifting of the boat, pull it ashore as the St. Croix water levels rise; however, it was noted there is a very short timeframe in which to get that accomplished. Mayor Harycki said Mr. Anderson has indicated that a local business is interested in cutting the boat up for scrap. City Administrator Hansen said staff has been discussing the possibility of getting the boat up during the spring high water levels as well; the only thing that might prevent that from being done is if there is flooding, which would be the priority for staff efforts. Mr. Hansen said he had received two new proposals regarding the Cayuga just the afternoon of the Council meeting, and he will bring those proposals to the Council after he has had an opportunity to more fully look at them. Mayor Harycki asked whether any approvals might be required from the DNR to get the Cayuga out as proposed; Mr. Hansen said he didn't think any permits would be required. Mr. Hansen said staff would pursue the possibility if the Council approves of the idea; it was consensus to pursue the option. STAFF REPORTS (continued) Page 15 of 16 City Council Meeting March 2, 2010 Public Works Director Sanders said due to the potential for flooding of the St. Croix River, people along the river are encouraged to purchase flood insurance. He stated it is a 30 -day process to get a new policy. Mayor Harycki noted flood maps have been updated. Councilmember Polehna asked if property owners have been notified of the FEMA changes, staff indicated that property owners affected by the revised maps were notified of the changes. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Roush to adjourn at 8:50 p.m. All in favor. Ken Harycki, Mayor ATTEST: Larry D. Hansen, Acting City Clerk Resolution 2010 -43, directing payments of bills Resolution 2010 -44, approval of the premises permit for gambling at the Harbor Bar Resolution 2010 -45, approving Forestry Consultant Contract for 2010 Resolution 2010 -46, approving the 2010 Dock Permit for St. Croix Boat & Packet Resolution 2010 -47, approving plans and specifications and ordering advertisement for bids for the 2010 Street Improvement Project, 2010 -02 Resolution 2010 -48, approving transfer of tobacco license from Stillwater Tobacco, Inc. to Tobacco Market, Inc Ordinance 1014, an ordinance amending the City Code by changing Commission Regulations. Page 16 of 16 City of S ti.QQwatek, L Jt miesota Centi6ieate o6 L ppneciation presented to Tom Koontz Resolution 2010-50 WHEREAS, when the City neededresidents to help out during this budget crisis, Tom Koontz volunteered to take water samples on Lily Lake; and WHEREAS, by participating in his local City government, he saved the City of Stillwater approximately si,000 of the funds that would have been paid to 'Washington County Conservation District; and WHEREAS, this was done in connection with the Met Councils Citizen-Assisted Cake Monitoring Program (CAMP); and 'WHEREAS, the Stillwater City Council feels that the Tom's efforts have benefited the residents of the community; .WOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby extends their appreciation to Tom Koontz for volunteering and taking water samples on Lily Lake andproviding a clean water Cake for the residents of the community. 2010. .Adopted by the Stillwater City Council this 16th day of lvlarch, LAAayox • �Va er THE BIRTHPLACE OF MINNESOTA FIRE DEPARTMENT March 12, 2010 Mayor Harycki Stillwater City Council Citizens of Stillwater I am pleased to present the 2009 Stillwater Fire Department Annual Report. The Annual Report documents the previous year's events and creates a documented history of the Department for you and future generations. The Fire Department responded to a total of 1,395 calls for service in 2009. Along with emergency response the Department provided hundreds of general fire safety inspections, new construction plan reviews, citizens concerns regarding potential fire code violations, hydrant maintenance, equipment and station maintenance, and completed thousands of hours of mandatory staff training. Unfortunately, as consistent with other years, several high profile events occurred throughout SFD's response area which included several serious house fires, water /dive rescues, and numerous emergency medical incidents. In addition to the day - to-day emergency incidents the department needed to do its part to be as fiscally efficient as possible to help manage the budget crises faced by the City. SFD worked diligently to fmd grant funding opportunities and trim its budget. Through sound fiscal management and cooperation from all personnel the Department was team player in re- inventing its operations to help save budget dollars. The Department directly saved the City over $143 thousand dollars by receiving several grants to purchase much needed equipment and training. In addition to grant dollars the Department trimmed direct operational costs by over $71 thousand dollars to do its part in keeping the City in the black. I would like to personally thank the City Council for your support of the Fire Department and the overall public safety of the citizens of Stillwater. In addition, I thank the men and women of the Stillwater Fire Department who provide unselfish and committed 24 hour service, seven days per week, 365 days per year to the citizens SFD has sworn to protect. Their dedication and commitment provide a safer place for all who live, visit and invest in the City of Stillwater and our surrounding communities. Sincerely, Stuart W. Glaser Fire Chief 216 North Fourth Street • Stillwater, Minnesota 55082 PHONE: (651) 351 -4963 • FAX: (651) 351 -4967 STILLWATER FIRE DEPARTMENT Est. 1872 Professionalism, Respect, Integrity, Dedication, Excellence — P.R.I.D.E. ANNUAL REPORT 2009 MISSION STATEMENT Our commitment is to protect life and property through dedicated service to the community. TABLE OF CONTENTS Communities Served 3 Jurisdiction 4 Services Provided 5 Stillwater Fire Department Operations 6 Stillwater Fire Department Staff Roster 7 Response Summary 8 City of Stillwater 10 Fire Response Ward Map 11 Contract Services 14 City of Grant 14 May Township 16 Stillwater Township 18 Budget 20 Personnel Updates 22 Promotions 22 New Paid -on -Call Employees 22 Retirements 23 Employee Recognition 24 Personnel Selection Process 27 Staff Training 28 Upgrades and Improvements 29 MSA Self Contained Breathing Apparatus 29 800 MHz Public Safety Radio System 29 AED Grant 29 Memorable Events 30 April 30 May 30 June 31 July 31 September 32 October 32 December 32 Code Enforcement 33 Fire Prevention and Life Safety Education Activities 34 Fire Prevention Week 35 School Visits 35 Fire Department Open House 36 Lumberjack Days 38 Community Events and Volunteering 40 Fight the Fire 5K 41 Stillwater Criterium Bike Race 41 School Patrol Picnic 41 Apparatus Inventory 42 Stillwater Fire Department 2009 44 COMMUNITIES SERVED CITY OF STILLWATER Mayor Ken Harycki City Council City Administrator City Clerk Mayor City Council Robert Gag Jim Roush Micky Cook Mike Polehna Larry Hansen Diane Ward CITY OF GRANT Tom Carr Scott Fogelson Jeff Huber Brad Hinseth Dan Potter City Clerk Kim Points Township Supervisors Township Clerk Township Supervisors Township Clerk STILLWATER TOWNSHIP Linda Countryman Matthew Beane David Johnson Sheila -Marie Untiedt Jim Hiniker Pat Bantli MAY TOWNSHIP Bill Voedisch John Pazlar John Adams Linda Klein 3 JURISDICTION The Stillwater Fire Department (SFD) provides emergency services to a sixty -one (61) square mile response area. Our borders extend as follows: Highway 36, Southern Border 150th Street, Northern Border St. Croix River, Eastern Border Keats Avenue North, Western Border The Stillwater Fire Department' s response area is vast and hosts a multitude of geographic and demographic aspects. Demographics include: Historic Downtown Stillwater, single and multi - family residential, high -rise, commercial, industrial, schools, clinics, hospital campus, government facilities, senior assisted living facilities and nursing homes. Geographic logistics include: highways, various transportation routes, railways, cliffs, bluffs, ravines, rivers, lakes, swamps, agricultural and forested areas, recreational trails and park lands. SFD responds to the following communities: City of Stillwater; Stillwater Township; a portion of May Township and a portion of the City of Grant. In addition, SFD provides mutual aid when requested to multiple surrounding communities. 4 SERVICES PROVIDED Fire Suppression Structure — Residential /Commercial Wildland /Grass Marine Auto First Responder Emergency Medical Services Medical Emergencies Assist Lakeview EMS Blood Pressure Checks Code Enforcement/Inspections New Construction Commercial Multi - Family Residential Day Care Special Event Heavy Rescue Auto Extrication High Level Rope Water /Ice Rescue Surface Dive Boat Maintenance City Fire Hydrants Fire Station Trucks /Equipment Fire Prevention School Visits Open House Senior Center Fire Education In- service Training for Business Drills and Exercises Civic Support Community Events Station Tours Firefighters work to extinguish a corn dryer. SFD and mutual aid departments perform high level rescue training. Staff teaching preschool children fire safety. 5 STILL WATER FIRE DEPARTMENT OPERATIONS Fire Chief * Stuart Glaser Deputy Fire Chief Fire Marshal /Code Enforcement *Tom Ballis Firefighter /Engineers Mike Aspengren John Nobles Jake Bell *Jon Bell Tim Bell Dan Catt Jeff Roettger Tim Jozefow Bob Kroening Joe Marchetti *Full -time Personnel Assistant Chiefs Personnel Management Tom Linhoff Training and Education John Buckley Fire & Life Safety Rob Zoller Captains Apparatus Maintenance *Chad Jansen *Ken Olson *Bill Peltier Rob Poutre' Sara Rugloski Ken Schmitz Jim Swanson Jonas Werpy Station Maintenance *Chris Zeuli Safety Committee *Steve Zoller Lieutenants Joe Buckley Rob Peltier Jeff Conley Jill Fallin Phil Gresafe Joe Halaska Steve Hamond Joel Kruse Brad Junker Administrative Support Linda Thompson Firefighters Matt Milder Mike Mondor Mike Peltier Tim Peltier Ken Stanley Aaron Stewart Ray Valley 6 STILLWATER FIRE DEPARTMENT 2009 STAFF ROSTER NAME POSITION YEARS Mike Aspengren Part-time Firefighter /Engineer 6 Tom Ballis Full -time Deputy Chief 8 Jacob Bell Part-time Firefighter /Engineer 3 Jon Bell Full -time Firefighter /Engineer 23 Tim Bell Part-time Firefighter /Engineer 40 John Buckley Part-time Assistant Chief 28 Joe Buckley Part-time Lieutenant 24 Dan Catt Part-time Firefighter /Engineer 4 Jeff Conley Part-time Firefighter 6 Tom Crotty* Part-time Assistant Chief 19 Jeff Cutler* Part-time Captain 22 Jill Fallin Part-time Firefighter 2 Stuart Glaser Full -time Chief 23 Phil Gresafe Part-time Firefighter 3 Joe Halaska Part-time Firefighter 1 Steve Hamond Part-time Firefighter 1 Chad Jansen Full -time Captain 5 Ron Johnson* Full -time Captain 27 Tim Jozefow Part-time Firefighter /Engineer 4 Brad Junker Part-time Firefighter 2 Bob Kroening Part-time Firefighter /Engineer 19 Joel Kruse Part-time Firefighter 1 Tom Linhoff Part-time Assistant Chief 35 Joe Marchetti Part-time Firefighter /Engineer Part-time Firefighter 3 1 Matt Milder Mike Mondor Part-time Firefighter 4 John Nobles Part-time Firefighter /Engineer 14 Ken Olson Full -time Firefighter /Engineer 7 Mike Peltier Part-time Firefighter 19 Rob Peltier Part-time Lieutenant 9 Tim Peltier Part-time Firefighter 15 Bill Peltier Full -time Firefighter/Engineer 30 Rob Poutre' Part-time Firefighter /Engineer 6 Jeff Roettger Part-time Firefighter/Engineer 10 Sara Rugloski Part-time Firefighter /Engineer 10 Ken Schmitz Part-time Firefighter /Engineer 22 Ken Stanley Part-time Firefighter 9 Aaron Stewart Part-time Firefighter 2 Jim Swanson Part-time Firefighter /Engineer 15 Linda Thompson Part-time Secretary /Dispatcher 10 Ray Valley Part-time Firefighter 3 Jonas Werpy Part-time Firefighter /Engineer 4 Chris Zeuli Full -time Captain 18 Rob Zoller Part-time Assistant Chief 27 Steve Zoller Full -time Captain 15 *Retired 2009 TOTAL COMBINED YEARS OF SERVICE 559 + 7 RESPONSE SUMMARY The Stillwater Fire Department prides itself on providing rapid, professional service to the communities we protect. The following charts and data depict run response trends for the SFD over the past several years. As seen in the bar chart below, SFD's total call volume has remained consistent over the past several years. Statistics provided to Washington County show that over the next 10 years we will see an increase of over 60 percent in residents reaching age 65 or over. Statistically, this age group often increase service demand in emergency medical incidents or pose the highest risk in residential fire incidents. SFD can anticipate this response trend to increase over the next 10 -20 years. The pie chart below indicates 2009 calls by district. As indicated by the data, the majority of calls (83 %) occur within the City of Stillwater where the largest population base resides. The remaining 17% occur within our contract areas and responding to mutual aid requests. • CITY OF STILLWATER - 1,154 • STILLWATER TOWNSHIP - 116 • CITY OF GRANT - 58 • MAY TOWNSHIP - 41 ▪ MUTUAL AID -26 2009 CALLS BY DISTRICT 8 In 2009 SFD responded to numerous structure fires throughout the district. The estimated market value of the homes and contents from these fires was $11.6 million dollars. Through SFD's professionalism and quick response over $10.1 million dollars of property and contents were saved. The chart below depicts a breakdown by types of calls over the last three years. As indicated by the data, fire calls increased by 21 %, EMS /Rescue calls decreased by 14 %, alarms decreased by 34 %, service calls increased 62 %, and miscellaneous calls increased by 44% in 2009. Fire Response Structure 17 Vehicle 15 Grass /Brush 23 Other 23 TOTAL 78 Rescue EMS Medical Call /Assist 691 Extrication/MVA 53 Other 9 TOTAL 753 Service Calls Lift Assist 20 Public Service Assist 54 Other 116 TOTAL 190 Alarms Malfunction 23 Fire /Smoke 77 Malicious 5 TOTAL 105 Miscellaneous Smoke Scare 21 Arcing/Shorts 18 Spills/Leaks 57 Carbon Monoxide 23 Power Line Down 12 Other 112 TOTAL 243 Mutual Aid 26 Grand Total 1 1,395 9 City of Stillwater Stillwater Fire responded to 1,154 calls within the City limits of Stillwater in 2009. This accounts for 83% of the total call volume for the Department. ■2009-Total calls 1154 II 2008 -Total calls - 1198 ■ 2007 - Total calls- 1276 Fire Response Structure 13 Vehicle 11 Grass /Brush 14 Other 17 TOTAL 55 Rescue EMS Medical Call /Assist 618 Extrication/MVA 32 Other 6 TOTAL 656 Service Calls Lift Assist 17 Public Assistance 53 Other 65 TOTAL 135 Alarms Malfunction 22 Fire /Smoke 68 Malicious 5 TOTAL 95 Miscellaneous Smoke Scare 19 Arcing/Shorts 14 Spills /Leaks 52 Carbon Monoxide 21 Power Line Down 11 Other 96 TOTAL 213 Grand Total 1 1,154 10 N Cr) co co co co • 11 City of Stillwater Left — Firefighters responded to a vehicle accident to provide extrication and Emergency Medical Services. Right — Crews work to extricate the passenger and clear the vehicle from hazards. Right — SFD deploys a boom in the river to contain an oil spill leaking into the river. Left — Crews work to extinguish a vehicle fire involving 3 cars. 12 City of Stillwater Left — Crews drill using master stream operations pumping over 1000 gallons of water per minute. Right — SFD and mutual aid agencies had the unique opportunity to conduct high - level technical rope rescue using the tower crane from the parking ramp project. This training was very useful to assist SFD to prepare and hone their skills for any high angle rescue encountered. It is common to rappel from the bluffs near the river for individuals who have fallen. Left — SFD responded to the report of a large tree and power lines down at the corner of South Fourth and Marsh Streets in Stillwater. SFD responds to numerous power lines and trees down throughout the year due to severe weather and high winds, snow and ice. 13 CONTRACT SERVICES The City of Stillwater contracts fire services with the City of Grant, May Township, and Stillwater Township. These contracts allow the Stillwater Fire Department to provide professional fire and rescue services to the citizens that live in and visit these communities. City of Grant SFD currently protects 43% of Grant and a population of approximately 1,614 residents. The chart below depicts the breakout of emergency calls for the City of Grant for 2009. Fire Response Structure 0 Vehicle 1 Grass/Brush 0 Other 1 TOTAL 2 Rescue EMS Medical Call /Assist 27 Extrication/MVA 3 Other 0 TOTAL 30 Service Calls TOTAL 1 18 Alarms Malfunction 0 Fire /Smoke 2 Malicious 0 TOTAL 2 Miscellaneous Smoke Scare 1 Arcing/Shorts 0 Spills /Leaks 1 Carbon Monoxide 0 Power Line Down 1 Other 4 TOTAL 6 Grand Total 1 58 14 City of Grant Right — Firefighter's Phil Gresafe, Jake Bell and Aaron Stewart participate in a pumping drill exercise to hone their skills Left - SFD responded to a single vehicle roll -over accident on Keats Avenue North. Hot -Line Rewards Offered 1.800.723.2020 Left — SFD along with the Washington County Sheriff's Office investigated a series of arson related fires which damaged several mailboxes. 15 May Township Stillwater Fire protects 47% of May Township and a population of approximately 1,885 residents or 8% of the Township's total population. The chart below depicts the breakout of emergency calls for May Township over the last three years. 12009- Total Calls - 41 • 2008- Total Calls- 62 02007- Total calls- 68 Fire Response Structure 1 Vehicle 0 Grass /Brush 3 Other 0 TOTAL 4 Rescue EMS Medical Call /Assist 15 Extrication/MVA 4 Other 2 TOTAL 21 Service Calls TOTAL 5 Alarms Malfunction 0 Fire /Smoke 3 Malicious 0 TOTAL 3 Miscellaneous Smoke Scare 1 Arcing/Shorts 2 Spills /Leaks 2 Carbon Monoxide 1 Power Line Down 2 Other 3 TOTAL 8 Grand Total 41 16 May Township Right — Fire crews work with the U.S. Coast Guard on the St. Croix River. SFD responded to several incidents on the St. Croix River in 2009. Left — Stillwater Fire Department responded to a vehicle accident off Manning Trail North. Left - SFD spends numerous hours training and improving their skills to serve our citizens. The personnel pictured here are receiving instruction on proper use of the new SCBA 's purchased through the Assistance to Firefighter 's Act Grant. 17 Stillwater Township Stillwater Fire protects 100% of Stillwater Township and a population of approximately 2,553 residents. The chart below depicts the breakout of emergency calls for Stillwater Township over the last three years. ■2009- Total calls - 116 M2008- Total calls- 86 132007- Total calls- 81 Fire Response Structure 3 Vehicle 3 Grass /Brush 6 Other 5 TOTAL 17 Rescue EMS Medical Call/Assist 31 Extrication/MVA 14 Other 1 TOTAL 46 Service Calls Lift Assist 3 Public Assist 1 Other 28 TOTAL 32 Alarms Malfunction 1 Fire /Smoke 4 Malicious 0 TOTAL 5 Miscellaneous Smoke Scare 1 Arching 2 Spills /Leaks 2 Carbon Monoxide 1 Power Line Down 1 Other 9 TOTAL 16 Grand Total 1 116 18 Stillwater Township Left — SFD crews responded to a single car motor vehicle accident vs. power pole. Crews assisted with patient extrication and EMS. Right - SFD responded to a corn dryer on fire off Stonebridge Trail North. Upon arrival crews found the corn dryer involved in fire. Crews assisted with checking the silo for extension. Left — SFD crews responded to a grass fire caused by downed power lines. Xcel Electric assisted with disconnecting power before crews could safely enter the area. 19 BUDGET The Fire Department's operating budget for 2009 was $1,106,812 which is equal to 9.7% of the City's total general fund budget. The dollar bill graphic below represents the City of Stillwater's $11,446,209 operating budget for 2009. The dollar is divided according to the funding allocated for each area along with the corresponding percentage of the total City budget dedicated to each department. Culture and Recreation 28.3% $3,237,524 Police 24.1% $2,758,952 Fire 9.7% $1,106,812 General Government 23.4% $2,682,061 Costs Recovered Public Works 12.3% $1,411,283 Other 2.2% $249,577 While the Stillwater Fire Department is 9.7% of the total City budget it should be noted that several systems are in place to offset this percentage. These costs, while not directly applied to the Fire Department budget, are applied to the City of Stillwater's general fund. Fire Department costs recovered and applied to the City of Stillwater General Fund: • Contract for services — City of Grant, Stillwater and May Townships $ 313,903.00 • Sprinkler /Alarm Inspection Permit Fees $ 10,875.73 • Burning Permit Fees $ 90.00 Total: $ 324,868.73 Fire Department actively seeks alternative funds through grants and donations: • Assistance to Firefighters Act Grant — SCBA's $122,850.00 • Donation to "Friends of Fire" — Dive Team Equipment $ 7,900.00 • Minnesota Board of Firefighter Training and Education $ 7,496.49 • Andersen Corporate Foundation — AED's $ 5,000.00 Total: $143,246.49 20 2009 FIRE DEPARTMENT BUDGET °CAPITAL OUTLAY - $ 278,600 • PERSONNEL- $ 984,949 • OPERATIONS BUDGET- $ 121,863 The graph above indicates the total Department budget which includes the $1,106,812 operations budget in addition to the $278,600 proposed 2009 capital outlay expenditures. This brings the total 2009 Department budget allocation to $1,385,412. The budget has three basic areas: Personnel - Costs associated with staffing the Department • Salaries • Insurance • Benefits Operations - Costs associated with daily Department operations • Training and Education • Safety Equipment • Vehicle and Equipment Maintenance Capital Outlay - Costs associated with large purchase items • Vehicle Replacement • Station Upgrades and Maintenance • Technology Upgrades 21 PERSONNEL UPDATES Promotions Rob Peltier was assigned to the position of Part-time on -call Lieutenant. Steve Zoller was promoted to the position of Full -time Captain. Lieutenant Rob Peltier Captain Steve Zoller New Paid -on -Call Employees The Department welcomed several new paid -on -call employees in 2009 and looks forward to the contributions they will make in the coming years. Steve Hamond Joe Halaska Mike Mondor Joel Kruse Matt Milder — Not pictured 22 Retirements Tom Crotty retired from his paid -on -call position with the Stillwater Fire Department in November 2009. Tom Crotty held ranks from Firefighter to Assistant Chief while serving the citizens of Stillwater and contract areas. Tom was instrumental in developing the Stillwater Fire Department Dive Team and Washington County Fire Department Dive Team consisting of five area fire departments. Full -time Captain Ron Johnson retired from the Fire Department in January 2009. Captain Johnson served the citizens of Stillwater and the Stillwater Fire Department for over 28 years. Ron's responsibilities included apparatus maintenance and ensuring the Department' s compliance with the National Fire Incident Reporting System in cooperation with the State Fire Marshal's Office. Jeff Cutler retired from his paid -on -call position with the Stillwater Fire Department after serving and protecting the community for 22 years. Jeff worked his way up to the rank of Captain in his tenure with the Fire Department and demonstrated strong leadership and supervisor skills. 23 Employee Recognition In April of 2009 the Department was proud and honored to award years of service pins and recognition to the following individuals for their dedication and commitment to the Stillwater Fire Department. The awards given in 2009 recognize completed milestones of service achieved through 2008. 5 Years of Service Above — Chief Glaser presents Mike Aspengren a Certificate of Recognition for 5 years of service. Certificate of Excellence: Mike Aspengren Jeff Conley Rob Poutre' Firefighter /Engineer Joe Marchetti received a Certificate of Excellence for Highest Run Percentage in 2008. Above — Chief Glaser presents Firefighter /Engineer Bill Peltier a Certificate of Appreciation for his work with SADD conducting a mock prom crash for students. All paid -on -call personnel are required to meet minimum quarterly response requirements. Fire Fighter /Engineer Joe Marchetti responded to 312 calls for service and went above and beyond and averaged over 81% call response for the year. Joe was awarded a Certificate of Excellence for the Highest Run Percentage made in 2008. Congratulations and thank you Joe for your dedication to the Stillwater Fire Department and the citizens we serve. 24 Meritorious Conduct - Gold Awards: Firefighter /Engineer Jonas Werpy receiving his award. Left - Firefighter /Engineer Tim Bell receiving the Meritorious Conduct — Gold Award. Firefighter /Engineer Tim Bell and Jonas Werpy received the Meritorious Conduct — Gold Award on March 9, 2009, for their response to a vehicle in the river with individuals trapped inside on April 13, 2008. Upon arrival emergency crews were faced with a completely submerged vehicle in frigid thirty degree water. Rescue Diver Werpy was the initial diver to enter the water. Werpy gained access to the vehicle by breaking a window and removing three of the vehicle's occupants. Rescue Diver Bell donned a cold water rescue suit and entered the water to assist Werpy in removing any remaining occupants from the vehicle. Bell performed a leg sweep and found one last victim still inside the vehicle. Bell removed the last person from the vehicle to waiting rescue boats who transported her to EMS personnel for life saving emergency care and transport to the hospital. The Stillwater Fire Department recognized that Firefighter /Engineer Tim Bell and Jonas Werpy performed in such a manner as to reflect credit upon the professionalism of the Stillwater Fire Department and its members. Unit Citation Awards: Firefighter /Engineers Rob Peltier, Jon Bell and Captain Chris Zeuli receiving their Unit Citation Award. The City of Stillwater Fire Department Unit Citation Award was given to Captain Chris Zeuli, Firefighter/Engineer Jon Bell, Firefighter /Engineer Rob Peltier and Firefighter /Engineer Steve Zoller for their actions in assisting with removing the occupants from their submerged vehicle. The teamwork of Zeuli, Bell, Peltier and Zoller in transporting all four victims from the submerged car to waiting EMS personnel was critical in saving the lives of the individuals involved in this tragic accident. 25 Meritorious Conduct - Silver Awards: Left — Firefighter /Engineers Steve Zoller, Ken Olson and Jonas Werpy received awards for their life saving actions at a structure fire on Edgewood Avenue. The City of Stillwater Fire Department was proud to award the Meritorious Conduct — Silver Award to Firefighter Engineer Steve Zoller and Firefighter /Engineer Ken Olson. While on duty December 18, 2008 Firefighter /Engineers Zoller and Olson responded to a fire on Edgewood Avenue with a report of smoke and flames showing. Upon arrival a working fire was confirmed. Firefighter's Olson and Zoller entered the structure to initiate fire attack and perform search and rescue operations to look for occupants. Upon entering the second floor bedroom, Firefighters Olson and Zoller found an unresponsive victim and removed him from the structure to EMS personnel for emergency care. Due to Firefighter/Engineers Olson and Zoller's actions this individual survived this devastating fire. Firefighter /Engineer Jonas Werpy was awarded a Unit Citation Award by the Stillwater Fire Department to recognize actions performed while on duty December 18, 2008, at a structure fire on Edgewood Avenue. Firefighter /Engineer Werpy arrived on scene with Firefighter /Engineer Zoller and Olson to a confirmed structure fire with smoke and flames showing. Firefighter/Engineer Werpy along with his crew performed a situation size -up. Firefighter/Engineer Werpy was responsible for operating the fire apparatus and supporting the crew entering the structure to initiate fire attack and perform search and rescue operations. Firefighter /Engineer Werpy's teamwork made it possible for Firefighter /Engineers Zoller and Olson to successfully find and remove the victim from the structure and save his life. Above — Numerous personnel and resources are required to extinguish a house fire. These crews all played a vital role in saving the occupant and limiting the damage caused by the fire. Firefighting is a team effort and every person involved plays a key role in the success of saving a life. 26 PERSONNEL SELECTION PROCESS The Stillwater Fire Department (SFD) is a combination full- time /paid -on -call Department. The Department maintains nine full -time personnel, thirty -three paid -on -call staff, and one part-time secretary. The process for becoming a Stillwater Firefighter is intense and requires a committed individual to proceed. The firefighting profession is one of the most trusted public positions an individual in our society can hold and candidates must be beyond reproach. The following requirements and process is followed for each new employee hired by the Stillwater Fire Department. Minimum qualifications for an entry level paid -on -call firefighter position • High School Graduate or G.E.D. Equivalent • Minimum of 18 Years of Age • Valid Driver's License • Reside within 10 miles of Stillwater Fire Station • Ability to Attend Required Training, Drills, and Call Responses Selection process • Submit City of Stillwater Employment Application • Successfully Pass Written Aptitude Exam • Successfully Pass Physical Agility Exam • Complete Employment Interview Upon completion of the employment interview selected candidates will proceed to complete • Thorough Criminal Background Investigation • Psychological Screening • Health Exam and Drug Screening Once the candidate has successfully completed all aspects of the pre - employment process they receive a conditional offer of employment. Once the candidate officially accepts the job offer a hire date will be selected. Once hired the candidate must successfully complete a 12 -month probationary period where they will attend numerous hours of training, drills and emergency response requirements. • Attend a Minimum of Two Department Drills per Month • Successfully Complete Firefighter I & II Training (approximately 120 hours) • Successfully Complete Emergency Medical First Responder Training (40 hours) • Comply with Department Run Response Requirements of 20% of Department "All Calls" per Quarter For individuals who are dedicated and seeking a rewarding career, the fire service is the best job in the world. 27 STAFF TRAINING In 2009 staff devoted over 2,700 hours in training activities. Crews train for structure fires, water rescue, dive rescue, high level rescue, cardiac arrest, emergency medical calls, hazardous material incidents and numerous other activities throughout the year. Personnel train several times a month and attend training courses and professional development programs throughout the year. Above — SFD staff works with the aerial ladder and water supply systems at the old public works building. Above — Crews train on night vehicle accident operations. Right — Staff participates in mandatory training to meet Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA) and Emergency Medical Service (EMS) requirements. Above — Crews suit up to begin the climb to the top of the tower crane to begin rescue operations. Above — SFD works with mutual aid departments in high level rescue. Crews work to lower a mock victim from the top of the tower crane used for construction at the parking ramp. 28 UPGRADES & IMPROVEMENTS MSA Self Contained Breathing Apparatus 800 MHz Public Safety Radio System In March 2009 Washington County along with the City of Stillwater transferred radio systems to the new statewide 800 MHz public safety radio system. SFD and Washington County Fire Departments received a grant to purchase the new radios in 2008. Prior to making the transition all staff participated in mandatory radio training. Stillwater Fire Department received a grant in February 2009 from the Department of Homeland Security, Assistance to Firefighter Grant in the amount of $122,850 to replace outdated Self Contained Breathing Apparatus (SCBA). SFD was able to purchase new SCBA's for each riding position in our trucks. Staff attended mandatory training provided by the manufacturer prior to being put in- service. Automatic External Defibrilator (AED) Grant The Stillwater Fire Department received a grant from the Andersen Corporate Foundation to purchase four Philips Heartstart AED's. These AED's are compatible with local EMS providers and have pediatric capabilities enhancing SFD operations. 29 MEMORABLE EVENTS 2009 April On the afternoon of April 28, 2009, SFD was dispatched to a report of a car fire at 1701 Curve Crest Blvd. Upon arrival crews found a fully engulfed car fire in a parking lot with extension to several other vehicles. May On the evening of May 3, 2009, the Stillwater Fire Department was dispatched to the 700 block of Holcombe Street for a structure fire. Upon arrival crews found the garage fully involved and fire throughout the second level of the home. All occupants were able to exit the home and no injuries were reported. On May 21, 2009, the Stillwater Fire Department responded to a motor vehicle accident on Hwy 95 and Hwy 96. SFD staff assisted Lakeview EMS with patient treatment, packaging and controlling fluids from vehicles. Stillwater Fire Department provided staffing for the 1st Annual Stillwater Marathon held on Memorial Day week -end, May 24, 2009. Aerials from Bayport and Stillwater greet the runners as they start the race. SFD staff assisted with EMS and staffed the Emergency Operations Center. 30 June July The Fire Department responded to the 1300 block of 6th Street South in the early morning on June 30 for a structure fire. Upon arrival crews found heavy fire throughout the first floor penetrating the second floor. Occupants of the home exited the front door and through a second floor window. Patients were treated by Lakeview EMS while fire crews extinguished the fire and conducted investigation. On the afternoon of July 2 the Fire Department was called out for heavy smoke in a home on the 9500 block of Otchipwe Avenue North. Upon arrival crews found heavy smoke in the lower level and searched their way through to find fire in a back bedroom of the home. Crews extinguished the fire and checked for extension. At the time of the fire the homeowners were home and exited the home safely prior to calling 911. Investigation found an extension cord between the mattress and bed frame had frayed causing materials in the vicinity to catch fire. July 5, 2009 — The Fire Department responded to the 2200 block of Oakridge Road in the early morning hours for a fire on the outside deck extending into the home. Upon arrival crews found heavy fire on the back deck extending into the living area. Crews suppressed the fire inside the home and extinguished the deck. Investigation found numerous fireworks in the area that had been ignited the prevous night. Investigation concluded the deck had caught on fire from hot/smoldering fireworks and spread to the home. On July 21 the Fire Department received a call regarding the smell of fuel oil in a business downtown. Crews found strong smell of fuel oil in the building and basement. A company removing a fuel oil tank at the rear of the building punctured the tank and fuel oil leaked into the business and storm water drains. MPCA and Fire Department personnel worked to contain leaking product from flowing down river. 31 September October Stillwater Fire Department and the Washington County Fire Department Dive Team were called to the St. Croix River for a swimmer struggling and possible drowning. The dive team conducted and extensive search but was unable to find the individual. The Washington County Sherrif's Office recovered the person later that evening. Water related incidents required Fire Department Dive Team activation on numerous calls throughout 2009. The Stillwater Firefighter's Relief Association hosted the third annual Fight the Fire 5K on Saturday, October 19, 2009. We had a cool sunny morning for the 5K and the kids run. December On December 18, 2009, SFD responded to a report of a corn dryer fire. Upon arrival crews found the corn dryer fully involved. Crews worked to suppress the fire and manually empty 500 bushels of corn from the dryer in the frigid temperatures. 32 CODE ENFORCEMENT Stillwater Fire Department personnel conducted over 455 inspections during 2009. Inspections consisted of new construction, commercial business, multi - family residential, daycare providers, special event reviews and general company fire inspections of existing structures. 2009 continued to be a busy year conducting inspections of large projects within the City. The Washington County Government Center completed its expansion project of the Law Enforcement Center and Courts Tower. Remodel of the existing Washington County Government Center and former courts building has begun and will be completed in 2011. Construction in the Millbrook Housing Development townhomes, numerous commercial remodel projects and general fire inspections require numerous hours from staff conducting plan reviews, code compliance and inspections. Left — Washington County Court building (Tower) nears completion. SFD staff completed numerous inspections throughout the project checking fare suppression, alarm systems, smoke control, dampers and life safety systems. The pictures below depict some of the common fire code violations found during general inspections. Sprinkler head taped rendering it nonfunctional. Sprinkler pipe installed with missing heads. Obstructed fire hydrant is almost un- noticeable. Large timber structure constructed in a city park. 33 FIRE PREVENTION & LIFE SAFETY EDUCATION ACTIVITIES The Stillwater Fire Department spends hundreds of hours and takes part in a multitude of events to make up the Department's Fire Prevention and Life Safety Education program. Being proactive in preventing fires and educating the public on personal injury safety is the most progressive and cost effective activity the Fire Department can provide. Fire Prevention/Education Statistics 2009 Activity /Event Contacts Staff Hours Station Tours 490 35 Extinguisher Training 43 6 School Visits 970 98 Employee Recognition Breakfast 60 15 Open House 1,100 98 Big Truck Extravaganza Cancelled/weather 0 Awareness /Special Events 1,477 81 Smoke Alarm Program 197 12 Total 4,337 345 Fire Education has the single greatest effect to reduce fires and save lives within our community. SFD works diligently to promote safety and devotes hundreds of hours working with the public in fire education and awareness. Above — Assistant Chief Rob Zoller, Councilmember Roush, Councilmember Gag, Mayor Harycki, Councilmember Polehna, Councilmember Cook and Chief Glaser kick off Fire Prevention Week 2009. Above — Assistant Chief Zoller answers questions from students regarding fire safety. Above — 1s` Grade students practice a home 34 escape plan in the event of fire. Fire Prevention Week Fire Prevention Week was held October 4 - 10. This year's safety slogan "STAY FIRE SMART! DON'T GET BURNED" was emphasized in all activities SFD participated in. It was also advertised in the local media and to area business owners. This year SFD had contacts with 4,337 people in hands -on training and prevention awareness, presentations, tours, and several other activities pertaining to Fire Education and Prevention. Assistant Chief Rob Zoller and members of the Fire Department addressing Council and members of the community on fire statistics and safety planning during Fire Prevention Week 2009. School Visits Stillwater Fire Department visited area schools giving fire presentations to hundreds of students. It starts with kindergarteners learning not to play with matches. First graders practice "stop, drop, and roll" and a home escape plan. Fifth graders are taught the responsibility of being a fire safe person and the consequences if they are not through slide shows and video reenactments. The Stillwater Fire Department spends hundreds of hours and numerous activities to make up the Department's Fire Prevention and Education program. Providing fire education to area residents and students provides the greatest chance to reduce fires in the community. Above — Students practice Stop, Drop and Roll during fire education in the schools. Above — Children get a first hand view of protective clothing firefighters must wear. 35 Fire Department Open House The 2009 Fire Department open house saw over 1,100 in attendance. The cold weather didn't stop residents from attending the open house and participating in all the festivities. Visitors of all ages were kept busy and had the opportunity to take a station tour; obtain fire extinguisher training; get child fingerprinting I.D. cards; receive child car seat safety information; blood pressure checks; spray a fire hose; sit in the fire boats; enjoy music from the Minnesota State Fire Service Memorial Pipe Band; view a firefighter fashion show and all children were able to pick a pumpkin donated Firefighter /Engineer Jim Swanson. Above — Firefighter Junker assists spectators spraying a fire hose. Above — Captain Zoller assists a young child on the aerial ladder. Above — Gina Zeuli provided face painting for the open house. Above — Spectators try to find all the fire hazards in the mock kitchen. Left — Residents tour a fire truck and get a close look at all the equipment. 36 Right — Firefighter Steve Hamond and Chief Glaser provided information on fire statistics, turnout gear and safety equipment and costs associated with firefighting. Left — Firefighter /Engineer Bill Peltier works the grill serving city staff breakfast during Fire Prevention Week. Left — Freckles the fire dog visiting with family and distributing fire prevention material. 37 LUMBERJACK DAYS Lumberjack Days 2009 was held July 23 - 26 and the Stillwater Fire Department was on hand to provide emergency services to those in need. To ensure safety for residents and visitors at this fun City festival, the Stillwater Fire Department spends hundreds of hours planning and staffing this event. Total staff hours for planning, response and staffing Lumberjack Days 2009 were approximately 470 hours. The Stillwater Fire Department was on hand this year to staff the Stihl Iron Jack World Championship and concerts in the park by Belfast Cowboys, Creedence Clearwater Revisited, The Wallflowers and Zed Lepplin. Services provided and coordinated by the Stillwater Fire Department for Lumberjack Days 2009 include: ➢ Preplanning of venue for participant safety and emergency response. ➢ Preplanning emergency evacuation considerations. ➢ Briefings with multiple agencies to ensure coordinated response. ➢ Inspection of vendors to ensure safety and fire code compliance. ➢ Inspection of fireworks launch site to ensure safety and fire code compliance. ➢ Pre - deployment of fire suppression equipment in strategic downtown locations. ➢ Downtown Unified Command Center for logistics and response operations. ➢ Crews stationed in Lowell Park for rapid response. ➢ Rolling crews were available for first aid in the park during the event. ➢ Patrolled the St. Croix River during concerts for water rescue and boat emergencies. ➢ Increased crews at the station to cover EMS and fire calls for the rest of the City. ➢ Crews at the 5k and 10 mile run providing EMS services and water. ➢ Participation in the Lumberjack Days Parade with multiple crews and fire apparatus. ➢ Assisted participants in old fire truck demonstrations in Lowell Park. 38 Lefi — Boats begin to moor as the Iron Jack Competition is set to begin on the first day of LumberJack Days. Right — Firefighter /Engineers Tim Bell and Joe Marchetti provide EMS stand -by during the Iron Jack Competition. Right — SFD staff inspected the fireworks for compliance and safety prior to the night's festivities. SFD was on staff to provide fire suppression and EMS during the display. Lefi — Spectators filled the park to watch the Iron Jack World Championship and the dog jumping competition during the day and concerts in the evening. 39 COMMUNITY EVENTS & VOLUNTEERING The Stillwater Fire Department devotes hundreds of hours each year to community events, volunteer opportunities and fundraising. Personnel live and work in the community they serve and proudly represent the City and Department at numerous venues. Here are some of the highlights for 2009. ➢ Night to Unite ➢ Stillwater Marathon ➢ Summer Tuesdays ➢ School Patrol Picnic ➢ Cub Foods Community Day ➢ Special Olympics Basketball ➢ St. Mike's Fun Fest ➢ Salvation Army Bell Ringing )=. Stillwater Criterium Bike Race Captain Chad Jansen recruiting junior firefighters during Night to Unite. ➢ Fight The Fire 5K ➢ Santa Escort after Thanksgiving ➢ Stillwater Elks Christmas Tree Sale ➢ American Cancer Society Relay for Life ➢ Liberty on the Lake Fourth of July Community Parade ➢ Annual Stillwater Chamber of Commerce Twinkle Parade Crews give truck tours, answer questions and give away smoke detectors to residents during St. Mike's Fun Fest 40 Fight the Fire 5K Right — Stillwater Firefighters Relief Association members staff the registration booth in preparation for the kids run and 5K. Stillwater Criterium Bike Race School Patrol Picnic SFD duty crew and additional staff assisted at the school patrol picnic to support local school patrols for keeping children safe to and from school. Left — Spectators await as bikers travel through downtown in the 8th Annual Nature Valley Grand Prix bike race. SFD crews were on scene to assist with any emergencies and inspect vendors. 41 APPARATUS INVENTORY The Stillwater Fire Department maintains an inventory of high quality apparatus ready to respond to an emergency on a moment's notice. All the apparatus is maintained and checked daily by the on -duty crew. Any major repairs or required maintenance is coordinated through the maintenance captain who schedules, documents and ensures the equipment is in sound working condition. Stillwater Fire's apparatus inventory consists of: 6105 Heavy Rescue Truck 1989 Ford L8000 Chassis Heavy Rescue Vehicle. 6105 carries a compliment of rescue tools for extrication, high angle, ice /water rescue, cribbing stabilization, EMS /first aid equipment and is a support vehicle used for dive /water rescue and air cascade system for on scene breathing apparatus filling, as well as a rehabilitation station for firefighters at emergency incidents. 6106 Water Tanker 1989 Ford L9000 Chassis Water Tanker. 6106 carries 1,800 gallons of water for rural firefighting applications and water shuttling operations. 6106 is capable of pumping 300 gallons per minute from a power take off driven pump. 6107 Quick Attack Pumper 2004 Ford F550 crew cab, 4x4 chassis w/ 6.0L V -8 diesel engine. 6107 carries 250 gallons of water, 30 gallons of class A foam, portable front and rear winch, portable rescue tool, air reel, on -board generator and has a CAF's (Compressed Air Foam) system. 6107 also carries EMS /first aid equipment, AED and technical rescue equipment. 6108 Rescue /Engine Company 1996 Pierce Lance Chassis Rescue /Engine Company. 6108 is a Rescue /Engine carrying 500 gallons of water, hoses, ladders, ventilation equipment, 1,750 gallon per minute single stage pump, water rescue, high -level rescue, EMS /first aid equipment including an automatic external defibrillator (AED) and an electric powered Hurst extrication tool along with attachments. 6109 Engine Company 1986 Ford L9000 Chassis Engine Company. 6109 carries 500 gallons of water, hoses, ladders, ventilation equipment, and a two stage 1,250 gallon per minute pump used for structural firefighting applications. 6110/ 4x4 Grass Rigs 6111 2007 Ford F350 4x4 Grass Trucks. 6110/6111 both carry 150 gallons of water and has 8 gallon foam tanks, wildland firefighting equipment and a 150 gallon per minute pump with a booster hose and hand lines for wildland/grass firefighting applications. 6112 105' Heavy Duty Aerial Ladder 2002 Pierce Dash Chassis Heavy Duty Aerial Ladder. 6112 carries a 105' steel ladder with a pre -piped waterway, 500 gallons of water, 1750 gallon per minute single stage pump, hoses, ground ladders, ventilation equipment and the capability of all wheel steering. 42 6113 10' Zodiac Boat Zodiac Boat. SFD maintains one Zodiac rescue boat for water rescue situations on small ponds or lakes with no access. The Zodiac boat is light and maneuverable for access to hard to reach ponds and ice rescue situations. 6114 16' RescueOne Boat 2007 RescueOne Boat. 16.5' x 6.5' aluminum rescue boat, 40h.p. Mercury engine, command console with steering, seat and engine controls, dive platform and light bar mount. This vehicle will be used on lakes and the river for dive operations, fire suppression and rescue. 6115 Suburban Utility Vehicle 1993 Chevrolet Suburban. 6115 is used for transporting crews and equipment to emergency scenes and emergency .medical calls. 6116 Special Operations Trailer 2004 14' Haulmark Trailer. 6116 is used for fire prevention and life safety activities as well as support operations during incidents. The trailer contains fire investigation tools and equipment and can be used for many different purposes as necessary. 6118 Chief's Command Vehicle 2009 4x4 Chevrolet Tahoe. 6118 is equipped as a command vehicle for fire officers to manage emergency incidents. An incident command board, computer preplans and accountability matrix, accountability board, EMS first aid kit, hazardous materials reference procedures, maps and contact information are readily available for use by the incident commander. 6119 Deputy Chief's Vehicle 2002 4x4 Chevrolet Tahoe. 6119 is equipped as a command vehicle for fire officers to manage emergency incidents. An incident command board, accountability board, EMS first aid kit, hazardous materials reference procedures, maps and contact information are readily available for use by the incident commander. 43 STILLWATER FIRE DEPARTMENT 2009 A total of 1,395 calls for service were answered by STD personnel in 2009. In addition to deaang with emergencies, the economic downturn has affected the Department greatly. The Department was required to cut its 6u4et 6y six percent and had to leave a fuXtime firefighter position vacant due to severe 6u4jet constraints. Additional budget saving actions were needed and included reducing training, eliminating communications equipment, and freezing capita( equipment purchases Through it alb the men and women of STD responded and provided the 6est service possible to the citizens and communities they have sworn to protect. What does 2010 have in store for the Department and services provided? Continued severe budget cuts have forced the eamination of a full: -time firefighter position. Additional budget reductions may 6e necessary and require additional cost cutting measures or organizational changes the SFD is facing unprecedented financial hardships along with entire nation and wilt need to 6e creative in finding worka6le solutions while continuing to provide the 6est emergency services possi6le. One of these solutions includes proactively seeking grant funding whenever possible. SFD has received over sixhundred thousand dollars in grant funding over the last five years. &quests for emergency response will continue and the pressures to provide more with less wiltforce changes in the way services are traditionally provided: Through it all, you can rest assured that the personnel of the Stillwater Tire Department wilt 6e there to serve and protect you. Stiffwater Fire is proud of the services provided and will continue to serve our community with ao. RI. D. E.: Professionaa.sm, Inspect, Integrity, Dedication and Excellence! Stiffwater Fire Department 216 North Fourth Street Stiffwater Minnesota 55082 651.351.4963 www. ci. stiffwater. mn. us TO: Mayor and City Council FROM: Diane Ward, City Clerk RE: Staff Report lwa ter Administration The Administration Department is the main point of contact for City Hall. Along with the day to day functions, receipting payments, issuing peddlers, parking permits, processing parking tickets, dog licenses, just to name a few, the department is working on the following project/items: Training of two new employees on City procedures and software programs Coverage of front desk duties by Secretary and City Clerk 2 days a week. Preparation and execution of materials related to City Council meetings (approximately 8 hours prior to a meeting and 4 hours after a meeting) Commission Appointments that are up on May 1St. • Letters to commission /board members • Advertisement of vacancies • Preparing to arrange interviews in April Newsletter: Prepare the City's Spring (6 -8 page) Newsletter (April -only 1 budgeted for) Prepare quarterly newsletter mailings (January - completed, July & October in process) inserted in Utility Bills Website: Presently updating and rearranging web site information for easier navigation for our residents. Laserfiche: Document Imaging System for City Records — Oversee, Maintain & Input This is a continuous project. In 2009, approximately 200,000 pages were scanned into the system by Administration, this included Personnel /Medical Records; Contracts, '/2 of the general Administration files, Council /Board /Commission /Committee minutes and packets (older packets), original easements, deeds, and other recordable documents, just to name a few. Approximately 1 -2 hours a day (depending on interruptions) is for the scanning, organization, indexing of digital documents. As time allows, the department will be putting together the minutes, ordinances, resolutions from the 1800's to 1970's. The Laserfiche system is used daily by Administration, Finance, Community Development, Building Inspections and Engineering with a total of 129,000+ documents which amounts to 938,000 pages in the system based on the City's retention management schedule. Elections: (Preparation begins now) • The Primary Election has been moved from September to August 10 which will move °all processes ahead approximately 1 month. o Acquisition of new polling place for Ward 2, Precinct 5 (Trinity Lutheran is not available for use on August 10). o Preparation of resolution for new polling place location for Council approval o Working with Washington County on notification of polling place change for Ward 2, Precinct 5 o Preparing flyer for Ward 2, Precinct 5 households notifying them of polling location change • Preparation for recruitment of Election Judges • Preparation of training plan for Election Judge Training (approximately 125 judges) and 10 staff • Setting of Training Dates in July (5 two hour trainings) • Setting of Health Care Facilities voting dates and times in July • Attending certification training for Election Administration • Prepare training materials for judges • Updating instructions /forms etc. used in Election process • Prepare work schedule for Primary and Election Days consisting of approximately 125 judges and staff • Prepare notices required for elections • Prepare for testing of the voting machines Summer Seasonal Employment: • Prepare advertisement • Prepare employment application packets • Meet with seasonal employees on HR related information illy THE BIRTHPLACE OF MINNESOTA Council Update Community Development Department March 16, 2010 Activity Report 1. PROJECT UPDATES a. Comprehensive Plan i. The Metropolitan Council staff has taken issue with the city's infill and infiltration remediation program as well as a few of the revised demographic tables that were submitted as part of our revised 2030 Comp Plan application. ii. Shawn Sanders has been working with the Met Council's environmental staff to re- write the city's program statement. It is now found to be acceptable to the Met Council staff. The revised language is attached. iii. The demographic table changes are minor and will be resubmitted as requested by Met Council staff. iv. With these final revisions, it is expected that the Met Council staff will finally declare the 2030 Comprehensive Plan application to be complete. Then the 60 day clock begins on the Met Council's formal review /approval process. b. 2030 Comp Plan Implementation i. Land use ordinance revisions are required in order to implement the 2030 Comp Plan. This is a statutory requirement once a new comp plan has been adopted. Staff has begun the process. 1. The first step has been completed this week, which was to update the word document for the Zoning Ordinance. The next step is to itemize what ordinance revisions may be called for in each chapter of the 2030 Comp Plan. ii. Zoning Map amendments will also be required as a result of adopting the 2030 Comp Plan. 1. State statute requires the zoning map and future land use map of the new comp plan to be consistent. So, for example, if the new future land use map guides a neighborhood for LDR, Low Density Residential land use, then the corresponding zoning of the property in that neighborhood has to be RA, TR, LR, or CR. If a property is not zoned one of those four ways, it has to be rezoned. 2. The properties that require rezoning were identified at the time the future land use map was being prepared. It has been part of the public process and discussions for several years. The actual rezoning project will begin later in the year. c. Economic Development i. Directory map for parking ramp 1. Discussions with the CVB have begun to acquire and install a directory map in the parking ramp lobby. d. Parking Ramp i. A voucher system has been created for the parking ramp over the last two weeks. Community Development Department Activity Update Page 2 of 7 1. Event planners, wedding parties, downtown merchants, etc. can purchase vouchers. They are standard paper tickets that can be placed into the credit card reader to open the gate. 2. The 3rd Street gate equipment has been programmed by staff to accept the vouchers, but the 2nd Street equipment has some glitch that is still being diagnosed with the equipment manufacturer. Hopefully this will be resolved next week and vouchers can go on sale. 2. BUILDING DIVISION a. Permits i. Issued 1. 97 permits received, reviewed, processed and issued by 3/12 a. 4 new single family homes b. 33 residential permits (decks, remodels, basement finishes, additions) c. 35 mechanical permits (residential and commercial) d. 17 residential plumbing permits 2. 51 permits received, reviewed, processed and issued last year by 3/12 a. 1 new single family homes b. 40 residential permits (decks, remodels, basement finishes, additions) c. 27 mechanical permits (residential and commercial) d. 10 residential plumbing permits ii. Pending 1. Permits in Plan Review stage a. 3 new single family homes b. 5 residential permits (decks, remodels, basement finishes, additions) c. 4 commercial permits (Vision World, Dollar Tree, Target remodel, 201 S Main) b. Inspections i. 387 to date 1. 92 from 3/1 to 3/12 ii. 330 last year by 3/12 1. 82 from 3/1 to 3/12 last year c. Revenue (from permit and plan review fees) i. $44,277.71 to 3/12 ii. $44,382 last year to 3/12 d. Valuation of construction i. $2,766,124 total to 3/21 ii. $2,807,242 total to 3/12 e. Miscellaneous i. Time spent on misc. activities from 3/1 to 3/12 1. Plan Review: Cindy 4 hrs, John, Previous two week period: 30 hrs total inclusive of both inspectors 2. Phone calls (avg. 15 -20 /day), emails and walk -in clients: Cindy 33 hrs, John ?? Previous two week period: 50 hours total inclusive of both inspectors 3. Required off-site training: none; previous two week period: none 4. Building condition complaints referred from PD: 5 hours total 5. Complaint investigation (work w/o permits, tenant complaints, homeowner complaints, assisting homeowners and contractors with possible litigation issues): 1 -4 hours per week per inspector 6. Reporting of building division activity (to: finance dept., CD Director, Public Works Director, etc.): 1 -3 hours per month for Building Official Community Development Department Activity Update Page 3 of 7 3. PLANNING DIVISION a. Planner i. Phone and emails 1. Logged 342 calls (incoming and outgoing) year to date. 63 from 3/1 to 3/12. Calls cover a range of topics including but not limited to: a. Questions about Federal Judges ruling on new bridge b. Complaints — Snow, zoning violations, trash, signs, etc. c. Flood plain issues and questions d. Fences e. Council and commission phone calls on various issues f. Downtown in -fill height questions (passageway space). g. General zoning questions h. Questions on signs i. MNHS -SHPO to gather information on emergency preparedness related to flooding and historic buildings 2. Received 1,137 business e-mails and sent 478 business e- mails. From 3/1 to 3/12 received 263 and sent 133. ii. Meetings 1. 40 office meetings (13 between 3/1 and 3/12). Topics included: a. Chamber's economic development meetings b. Pre - application meeting on Sr. Housing project on Stillwater Blvd just south of former Jenning's Bank building. c. Expansion /changes to a local business d. Parking Ramp signage with Parking Commission e. Meeting with consultant working on the Hersey Bean wall rehab project f. Meeting with private property owners on house expansions, fences and garages g. Meeting with contractors h. Met with area sector rep on Comp Plan update i. Downtown garbage issues j. Owner of Valley Ridge Mall talking through various site issues k. Met with MN -DOT and consultant on the Stillwater Cultural Landscape District (SCLD) mitigation items related to the new St. Croix Bridge Project I. Meeting with local historian on the state of preservation in the City m. Department meetings (8) 2. 6 public meetings a. HPC (3) b. CC (1) c. PC (2) iii. Projects 1. Ramp start up issues a. Working with vendors on issues with: proximity card, credit card acceptance, Sunday morning exiting, fire alarms, voucher program. Community Development Department Activity Update Page 4 of 7 b. Programmed gate equipment for voucher program c. Setting up the new parking ramp in the city's parking permit database d. Working with public works to get the right signage in the ramp. e. Discussions with contractor and subs to get the bad batteries in the backup power unit replaced.\ f. Working with finance department on cash handling procedures. 2. Comprehensive plan a. Final edits to the Comprehensive Plan to address comments from the Metropolitan Council b. Updated word document for existing Zoning Ordinance in preparation for 3. Grant writing a. Legacy Grants: i. Hersey & Bean Planing Mill Wall Stabilization - $4,260 - Successful ii. Bergstein Rehabilitation and Reuse Plan - $39,840 — Unsuccessful iii. Stillwater Heirloom Homes & Landmark Site Program #3 — $6,999 — In progress b. CLG Grant: i. Stillwater Heirloom Homes & Landmark Site Program #3 — $8,100— In progress 4. Building permit review (zoning, land use, comp plan, development agreement, etc) a. Three new single family homes 5. City newsletter a. Researched and wrote a newsletter article on flood insurance and parking availability downtown. iv. Planning cases 3/1 to 3/12 1. Research, writing and public meeting presentations for three planning cases. 2. Research and writing for findings of fact and ordinance for Outdoor Wood Boilers. b. Community Development Director i. 2010 Budget ii. Phone and emails 3/1 to 3/12/2010 1. 126 business calls (incoming and outgoing). 2. Received 416 business e-mails and sent 280 business e- mails. iii. Meetings 3/1 to 3/12/2010 1. 11 office or on -site meetings. 2. 3 public meetings (Council, Planning Commission, Special Events Task Force) iv. Case and agenda packet work 1. Drafted minutes for Special Events Task Force 2. Research and writing for one Special Events Task Force agenda items Community Development Department Activity Update Page 5 of 7 3. Research and writing for four Downtown Parking Commission agenda items 4. Research and writing for one planning case on Planning Commission agenda. v. Projects 1. Parking ramp management 2. Comprehensive plan vi. Economic Development 1. Discussions with CVB re: map directory in ramp lobby 2. Discussions with Inver Grove Heights CD director about initiatives in that city 3. Discussions with Chamber of Commerce director about initiatives 4. SECRETARY a. Accepted and created files for new Planning Commission and Heritage Preservation Commission cases. i. 5 Planning Commission cases 1. $1,150 in application fees 2. Created and published 4 public hearing notices 3. Created and mailed 156 letters notifying neighbors of public hearings ii. 5 Heritage Preservation Commission cases 1. $475 in application fees 2. Created and published 2 public hearing notices 3. Created and mailed 97 letters notifying neighbors of public hearings b. Phone work i. Approximately 2 -3 hours per day spent on phone calls 1. About 2 hours on building division calls; about 1 hour on planning division calls 2. Answer procedural questions for building division 3. Property zoning and procedural questions for standard planning case questions 4. Forward calls to appropriate staff members. c. Counter work i. Approximately 30 minutes to 1 hour a day helping the public that walks up to the counter. ii. The counter work in January and February was almost all building division work d. Building division records administration i. Process building permits and contractor licenses ii. Prepare and scan street address documents for Laserfiche: About 3 hours on average per week. iii. Prepare and scan permit applications for Laserfiche. iv. File inspection reports, permits, correspondence, planning information into street address files. e. Planning division records administration i. On Mondays after an planning application deadline 1. Enter the case in permits works 2. Set up a file 3. Put case on agenda 4. Go to county website for property owner info for hearing notice mailings 5. Generate neighbor notice envelopes, a location map for the notice, a neighbor notice letter, stuff envelopes and mail out. 6. Generate hearing notice and send to Gazette for publication. Community Development Department Activity Update Page 6 of 7 ii. File planners' reports, case correspondence, affidavits, resolutions, minutes, etc for each case. iii. Prepare and scan case files for Laserfiche.\ f. Projects i. Created new letter notifying neighbors when a planning case is being considered by the city. Community Development Department Activity Update Page 7 of 7 Revised I & I program statement for 2030 Comprehensive Plan Flood- related Infiltration and Inflow Due to the proximity of the St. Croix River to the city's trunk sewer main excessive I/I occurs during high water events. Precautionary steps are taken by City to prevent inflow from discharging the sanitary sewer system include: • Placing sandbags on top of all sanitary sewer manholes along the river south of downtown • Plug any sanitary services located in flooded areas • During major flood events, a temporary levee is constructed over the existing manholes in the downtown area • Temporary flood protection is built around the Nelson Lift Station located on Nelson Street and the Aiple Lift Station located along the river n the Southeast corner of the City. As a permanent solution to eliminate excessive I/I during high water events, the City is planning a sewer lining project of the existing sanitary sewer main from the Nelson Lift Station to Elm Street, approximately 3260feet. Along with the sewer lining, the project would include the replacement of the watertight manhole covers, repair deteriorated manhole adjustments rings, and install watertight barriers on the exterior of the adjustment rings. This work is being done in conjunction with the Stage III Flood/ Retaining Wall Project to be completed by the US Army Corp of Engineers. Construction is scheduled to begin on the flood wall is 2012. Estimated cost of the Sewer lining project is $600,000. During remodeling and construction projects, the City will continue to inspect and require property owners to disconnect drain tiles , roof leaders and other non - sanitary water sources so they do not discharge into the sanitary system Memo DATE: March 12, 2010 TO: Mayor and City Council FROM: Sharon Harriso Finance Director RE: Staff Report: March 3 — March 16, 2010 On an ongoing basis, the Finance Department is working on routine items such processing payroll, processing cash receipts, processing capital assets, bank statement reconciliation, utility billing inquires, preparing invoices for payment, special assessment inquires, preparing billing invoices for miscellaneous customers (outside utility billing), human resources support etc. Along with the many routine activities, the main focus currently for the Finance Department is on: a. Processing information for year -end and preparing for the City's annual audit during the week of March 29th. If you have any questions, please feel free to give me a call anytime. LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010 -50 1ST Line /Leewes Ventures LLC Ace Hardware Advanced Firefighter Response System Advanced Sportswear Applied Images Aramark Uniform Services Armor Security Inc. At Home Animal Care AT &T Batteries Plus Big Ink Inc. Board of Water Commissioner Carquest Auto Parts CATCO Parts and Service Chemsearch Cities Digital Solutions Clareys Safety Equipment Clark, Luann Classic Home Design Coca -Cola Bottling Company Cole Papers Consolidated Plastics Co, Inc. Cub Foods Dive Rescue International, Inc Dock Cafe Electric Fire & Security Elizabeth Weaver CPA Emergency Automotive Technologies, Inc. Emergency Medical Products, Inc. Faith Inkubators Fury Dodge Chrysler GCR Minneapolis Truck Tire Ctr Global Risk Management Gopher State One Call, Inc. Herbert and Welch, P.A. HLB Tautges Redpath, LTD Holiday Credit Office Ice Skating Institute ISD 832 Jefferson Fire & Safety, Inc. Johnny's TV Kath Companies Kwik Trip Lake Country Door, LLC Concession Supplies Repair Supplies Annual service fee Uniforms, Hockey Jersey's Name Plate Mats, Mops & Uniforms Monitoring Service Refund of Fire Inspection Fee Telephone Trojan 180 AH Deep Cycle Battery Dasher Ad Hydrant repair Vehicle Repair Supplies Vehicle Repair Supplies Lawn Chemicals , Key Control Cabinet Scanning Repair 6112 Cleaning City Hall and Public Works Refund of Fire Inspection Fee Concession Supplies Janitorial Supplies Supplies Concession Supplies Tuition for Stewart Ice Rescue Training Refund of Fire Inspection Fee Annual Fire Alarm System Inspection Refund of Fire Inspection Fee Vehicle Repairs Nitrile Gloves, Ring Cutter Blade Refund of Fire Inspection Fee Vehicle Maintenance Tires Refund of Fire Inspection Fee Billable Tickets Professional Services Arbitrage Rebate Calculation -GO Fuel Skater Membership Gate Split Mahtomedi Boys Hockey Games Morning Pride Bunker Pants Pictures for Police Station Fuel Refund of Fire Inspection Fee Repair fire door at Public Work Facility 427.05 353.92 650.00 4,106.50 11.22 928.99 89.78 75.00 99.51 197.83 199.16 587.69 290.12 312.27 2,877.69 86.50 256.70 1,057.50 37.50 1,116.00 134.61 134.25 55.27 425.00 187.50 849.66 75.00 200.65 140.27 75.00 20.39 1,138.39 75.00 101.50 330.00 425.00 190.99 13.00 587.00 154.27 12.86 3,176.96 105.00 280.00 EXHIBIT " A" TO RESOLUTION #2010 -50 League of MN Cities Insurance Trust Lehmicke Construction Inc Linner Electric Co. Loffler Companies, Inc. LogoStitch, Ltd. Magnuson Law Firm David Magnuson dba Mai Thai Restaurant Maritronics, Ltd. Menards Metropolitan Council Mid - States Organized Crime Miller Leo MN Office Of Enterprise Technology Mondor LTEE /LTD New England Sports Sales, Inc. North American Salt Co. Office Depot Our Shop Plant Health Associates Pogge, Michel Professional Wireless Communications Proguard Sports, Inc. Regions Hospital Riedell Shoes, Inc. Rock, Carroll Section 4A Boys Hockey Game Section 4AA Girls Hockey Games Sprint St. Croix Boat & Packet Co. St. Joseph Equipment State of Minnesota Stillwater Area High School Stillwater Evangelical Free Church Stillwater Motor Company Stillwater Towing Stork Twin City Testing Corporation Summit Fire Protection Sun Newspapers SW /WC Service Cooperatives T- Mobile Toll Gas & Welding Supply United Refrigeration, Inc. UPS US Bank Watson Company, Inc. The Workers Comp 2nd Installment Snow Plowing Flourescent LightBulbs External Microphone for digital recorder Jr. Team Jackets for Resale Professional Services Refund of Fire Inspection Fee Equipment Repair Supplies Equipment Repair Supplies April Wastewater Charge 2010 Annual Membership Dues Reimburse for Flu Shot Vaccination Wide Area Network Internet Tights for Resale at Pro Shop Skate Sharpening Supplies Road Salt Office Supplies Refund of Fire Inspection Fee Professional Services Jan -Feb 2010 Mileage Maintenance Agreements Pro Shop Supplies Quarterly Training April 2010- March 2011 Skates for Resale Refund of Assessment 2010 Hockey Gate Split Gate Receipt Split Cell Phones February Arena Management Equipment Repair Supplies 2010 Vehicle Inspection Decals Gate Split Stillwater Girls Hockey Games Refund of Fire Inspection Fee Vehicle Repair Vehicle Towing Calibre Pond Maintenance Annual Fire Sprinkler Inspection Publications Retiree Health Insurance & Cobra Cell Phone Acetylene Equipment Repair Supplies Freight Paying Agent Fees Concession Supplies Page 2 52,504.50 2,312.00 111.58 251.41 350.00 6,876.83 75.00 90.00 363.53 118,390.29 150.00 25.00 1,267.47 2,975.52 971.20 7,336.33 188.67 75.00 432.00 22.00 4,303.86 307.83 936.00 44.10 4,004.86 1,966.00 827.50 76.74 73,590.12 505.30 20.00 7,388.00 135.00 36.03 160.32 652.00 250.00 164.43 43,886.91 44.92 27.63 129.96 15.73 6,158.13 169.78 EXHIBIT " A" TO RESOLUTION #2010 -50 League of MN Cities Insurance Trust Lehmicke Construction Inc Linner Electric Co. Loffler Companies, Inc. LogoStitch, Ltd. Magnuson Law Firm David Magnuson dba Mai Thai Restaurant Maritronics, Ltd. Menards Metropolitan Council Mid - States Organized Crime Miller Leo MN Office Of Enterprise Technology Mondor LTEE /LTD New England Sports Sales, Inc. North American Salt Co. Office Depot Our Shop Plant Health Associates Pogge, Michel Professional Wireless Communications Proguard Sports, Inc. Regions Hospital Riedell Shoes, Inc. Rock, Carroll Section 4A Boys Hockey Game Section 4AA Girls Hockey Games Sprint St. Croix Boat & Packet Co. St. Joseph Equipment State of Minnesota Stillwater Area High School Stillwater Evangelical Free Church Stillwater Motor Company Stillwater Towing Stork Twin City Testing Corporation Summit Fire Protection Sun Newspapers SW /WC Service Cooperatives T- Mobile Toll Gas & Welding Supply United Refrigeration, Inc. UPS US Bank Watson Company, Inc. The Workers Comp 2nd Installment Snow Plowing Flourescent LightBulbs External Microphone for digital recorder Jr. Team Jackets for Resale Professional Services Refund of Fire Inspection Fee Equipment Repair Supplies Equipment Repair Supplies April Wastewater Charge 2010 Annual Membership Dues Reimburse for Flu Shot Vaccination Wide Area Network Internet Tights for Resale at Pro Shop Skate Sharpening Supplies Road Salt Office Supplies Refund of Fire Inspection Fee Professional Services Jan -Feb 2010 Mileage Maintenance Agreements Pro Shop Supplies Quarterly Training April 2010- March 2011 Skates for Resale Refund of Assessment 2010 Hockey Gate Split Gate Receipt Split Cell Phones February Arena Management Equipment Repair Supplies 2010 Vehicle Inspection Decals Gate Split Stillwater Girls Hockey Games Refund of Fire Inspection Fee Vehicle Repair Vehicle Towing Calibre Pond Maintenance Annual Fire Sprinkler Inspection Publications Retiree Health Insurance & Cobra Cell Phone Acetylene Equipment Repair Supplies Freight Paying Agent Fees Concession Supplies Page 2 52,504.50 2,312.00 111.58 251.41 350.00 6,876.83 75.00 90.00 363.53 118,390.29 150.00 25.00 1,267.47 2,975.52 971.20 7,336.33 188.67 75.00 432.00 22.00 4,303.86 307.83 936.00 44.10 4,004.86 1,966.00 827.50 76.74 73,590.12 505.30 20.00 7,388.00 135.00 36.03 160.32 652.00 250.00 164.43 43,886.91 44.92 27.63 129.96 15.73 6,158.13 169.78 EXHIBIT " A" TO RESOLUTION #2010 -50 Page 3 Yocum Oil Company Fuel 9,816.80 Zack's Inc. Maintenance Equipment 466.79 Zamboni Battery Charger for Zamboni 1,500.00 Zayo Enterprise Networks,LLC Telephone 510.78 Ziegler, Inc. Equipment Repair Supplies 1,382.02 LIBRARY Baker & Taylor Library Materials 1,418.72 Baker & Taylor 2 Books 60.92 Longard, Larry Professional Services 43.03 Midwest Tape Rental DVD 48.28 Quill Office Supplies 95.96 Trent, Sara Professional Services 246.24 Vacland Equipment Parts 172.92 Xcel Energy Utilities 5,018.18 Memorandum ti1Iwater Administration � To: Mayor & City Council From: Diane Ward, City Clerk Date: 3/12/2010 Re: Waiver of Garbage Collection Charges Attached is a request for Waiver of Garbage and Collection Charges from January 1, 2010 — December 31, 2010 in accordance with City Code Section 30 -1, Subd. 9. RECOMMENDATION Staff recommends the City Council to approve the waiver of garbage and collection charges for application 2010 -01. ORDINANCE NO.: 1015 AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: 1. AMENDING. Article 5.07 Publication of Business, upon the effective date of this ordinance is amended to hereafter read as follows: "Unless publication in an official newspaper is otherwise required by law, the city clerk must within seven (7) days after approval of any meeting minutes by the city council, post the approved minutes on the city website or equivalent electronic media." 2. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 3. EFFECTIVE DATE. This Ordinance shall be effective 90 days from its passage and publication. Approved this 16th day of March, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk CITY COUNCIL DATE: March 12, 2010 ITEM: Second and final reading of an ordinance declaring outdoor wood boiler a public nuisance CC DATE: March 16, 2010 REVIEWERS: City Attorney, City Administrator, Fire Chief, and Community Dev. Director PREPARED BY: Michel Po e, City Planner W gg y `"/ At direction of the Council, staff has prepared the attached ordinance for consideration that prohibits the installation of new outdoor boilers and requires the removal of existing outdoor boilers in the city. The Council held a public hearing and approved the first reading of the ordinance at their March 2, 2010 meeting. Effective Date and Follow -up As directed by the Council at their last meeting, the effective date of the ordinance will be the day the ordinance is published. Staff anticipates that the ordinance will be published on March 24, 2010. If the council approves the final reading of the ordinance on March 16th, staff will send a letter to each known property owner with a OWB notifying them of the ordinance on March 17th. Staff plans to notify property owner that they must discontinue use of OWB by 12 Noon on March 25, 2010. Property owners must then disconnect the OWB from the home heating system and have it inspected (at no cost) by the City's building department by April 8, 2010. Finally, the OWB must be removed from their property by September 23, 2010. Staff felt that giving property owners six months to remove the OWB from their property would give them sufficient time to sell the unit for relocation outside the City of Stillwater. Finding of Fact City Staff has prepared finding of fact for the Council's consideration. These findings layout the City's reasoning for passing an ordinance declaring outdoor wood boilers a public nuisance. If the Council elects to adopt the final reading of the ordinance, staff recommends approving the findings, then approving the second and final reading of the ordinance. Outdoor Wood Boiler Page 2 ALTERNATIVES The City Council has several alternatives that can be considered: A. Approval. If the Council finds the proposed ordinance acceptable, then it could approve the finding of fact and the second and final reading of the ordinance as presented. B. Denial. If the Council finds the proposed ordinance unacceptable then it could deny the second reading of the ordinance as presented. C. Table. The Council could table the second reading of the ordinance. The Council's next reading is April 6, 2010. STAFF RECOMMENDATION Staff recommends approval of the ordinance as presented. STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER BEFORE THE CITY COUNCIL In Re: An ordinance declaring outdoor wood boilers a public nuisance FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened a Hearing in the Council Chambers of City Hall at 7:00 p.m. on March 2, 2010 to consider an ordinance declaring outdoor wood boilers (OWB) a public nuisance. At the Hearing held by the City Council, the City Council considered: a) a report to the City Council prepared by Michel Pogge, City Planner; b) testimony by Jeff Shaleen of 916 Holcombe St S, Stillwater, MN 55082; c) written testimony from Scott P. DeMars of 609 Churchill St W; d) an August 2005 report completed by Attorney General of New York State title "Smoke Gets in Your Lungs: Outdoor Wood Boilers in New York State" e) an October 29, 2009 report from the EPA titles "Strategies for Reducing Residential Wood Smoke" and f) the Planning file prepared by City Staff for the Application. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: FINDINGS OF FACT 1 OWB are freestanding combustion units located outside the home or structure to be heated that consists of a firebox surrounded by a water reservoir. While designs vary by manufacturer, a typical OWB resembles a small shed with a short chimney to release combustion Page 1 of 5 gases and an oversized firebox, built to accommodate unsplit logs up to five feet in length. OWBs vary in size, but are typically three to five feet wide, six to nine feet deep, and six to ten feet tall, including the height of the chimney. OWBs are designed to accommodate large wood loads which can burn for many hours without tending. Wood is placed in the firebox (combustion chamber) by the OWB operator and is ignited. The water in the reservoir surrounding the firebox is heated when hot combustion gases from the firebox pass, via pipes, through the reservoir to the exhaust stack. The heated water is pumped through insulated underground pipes from the OWB to the home or building where it is circulated through the home's heating system. Wood in the firebox continues to burn until the temperature in the home reaches the desired level. A thermostat in the home controls the burn rate of the fuel by varying the amount of air that is supplied to the firebox for wood combustion. When the thermostat temperature is reached, the firebox is deprived of oxygen, leaving the wood smoldering, until more heat is needed. 2. It is recognized that OWB are designed and intended to be a primary heat source and therefore burn, and emit smoke, on a continual basis. A distinction is drawn between free- standing furnaces and indoor wood stoves and fireplaces that, by nature, provide supplemental heat, are generally used on a less- frequent basis, and provide a cleaner burn without smoldering. 3. Although OWBs have not been subjected to extensive testing, limited testing has indicated that emissions of fine particulate matter (defined as particulates smaller than 2.5 millionths of a meter in diameter, and referred to as PM 2.5) from burning wood in OWBs are about four to 12 times higher than the emissions from indoor woodstoves. Conventional wood stoves manufactured prior to 1992, which were not airtight and had no pollution controls, generated an average of 18.5 grams PM 2.5 per hour, whereas the newer EPA - certified wood Page 2 of 5 stoves averaged about six grams per hour. In similar tests, OWB emissions ranged from 18 to 147 grams PM 2.5 per hour and averaged about 72 grams per hour. In comparison to other emission sources, one OWB produces approximately as much PM 2.5 per hour as two heavy duty diesel trucks, 45 passenger cars, 1000 oil furnaces, or 1800 gas furnaces.1 4. To obtain the most efficient - and thus cleanest - burn from a wood combustion device, dry wood should be burned in a manner that allows airflow and oxygen to the greatest amount of surface area. OWBs create smoldering conditions which in turn produce excess smoke. An efficient fire should produce clear exhaust during warmer months, and white exhaust (steam) during colder months. An inefficient fire produces gray, black, or thick smoke and releases much more harmful particulate matter. Because OWBs are designed to respond to the thermostatic setting by smoldering when less heat is required, they produce heavy smoke emissions more often than most other wood combustion devices. 2 5. Even when operated using clean seasoned wood, OWBs can emit significant pollution because the basic design of the OWB causes fuel to burn incompletely, or smolder, resulting in thick smoke and high particulate emissions.3 6. The short OWB chimney and reduced draft often fail to disperse the smoke, resulting in more concentrated pollution at lower heights reaching residents and neighbors. 4 Page 7 and 8, August 2005 report completed by Attorney General of New York State titled "Smoke Gets in Your Lungs: Outdoor Wood Boilers in New York State ". 2 Page 6, August 2005 report completed by Attorney General of New York State titled "Smoke Gets in Your Lungs: Outdoor Wood Boilers in New York State ". Page 5, August 2005 report completed by Attorney General of New York State titled "Smoke Gets in Your Lungs: Outdoor Wood Boilers in New York State ". 4 Page 5, August 2005 report completed by Attorney General of New York State titled "Smoke Gets in Your Lungs: Outdoor Wood Boilers in New York State ". Page 3 of 5 7. All wood combustion, but particularly incomplete combustion such as in OWBs, produces a variety of toxic emissions including carbon monoxide, formaldehyde, benzene, naphthalene, and polycyclic aromatic hydrocarbons. 5 8. Exposure to this smoke, like other pollutants, can cause or contribute to short- term health harms such as eye, nose, throat, and lung irritation, coughing and shortness of breath, and may exacerbate asthma or trigger asthma attacks. Chronic exposure to smoke can cause long -term effects such as asthma, heart and lung disease, and cancer. 6 9. The Minnesota Pollution Control Agency (MPCA) and the Minnesota Department of Health (MDH) have noted the health dangers from wood smoke, especially from fireplaces, older wood stoves and "backyard" boilers.' CONCLUSION OF LAW 1. That this matter was properly before the City Council pursuant to the procedure set forth in the City Code. 2. The Minnesota Supreme Court determined that excessive smoke can be a public nuisance when it invades a residence or place of occupation.$ 3. The evidence shows the smoke from OWB poses a public health risk. 4. The Stillwater City Council finds the smoke from OWB is a public nuisance. 5 Page 7, August 2005 report completed by Attorney General of New York State titled "Smoke Gets Outdoor Wood Boilers in New York State" and Page 4, October 29, 2009 report from the EPA titled Reducing Residential Wood Smoke ". G Page 5, August 2005 report completed by Attorney General of New York State titled "Smoke Gets Outdoor Wood Boilers in New York State ". See http: / /www.pca.state.mn.us /air /woodsmoke /index.html 8 State v. Chicago, M. & St. P. Ry. Co., 114 Minn. 122, 130 N.W. 545 (1911). Page 4 of 5 in Your Lungs: "Strategies for in Your Lungs: ORDER IT IS HEREBY ORDERED 1. In order to protect the public health, safety, comfort, and the general welfare of the people of the City of Stillwater, Ordinance 1016, declaring outdoor wood boilers a public nuisance and prohibiting their installation and continued, is hereby approved. Adopted by unanimous vote of the City Council this 16th day of March 2010. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk Attachments: A. August 2005 report completed by Attorney General of New York State titled Smoke Gets in Your Lungs: Outdoor Wood Boilers in New York State B. February 2008 article from Minnesota Cities titled regulating Outdoor Furnaces and Boilers by Rachel Carlson C. October 29, 2009 report from the EPA titled Strategies for Reducing Residential Wood Smoke D. January 15, 2010 letter from Bob Beresford of the Minnesota Pollution Control Agency to Mike Pogge. E. January 19, 2010 email from Scott DeMars to the City of Stillwater F. February 2, 2010 email from Jeff Shaleen to the City of Stillwater G. February 11, 2010 Memo to City Council from Michel Pogge, City Planner H. February 26, 2010 Staff Report to City Council from Michel Pogge, City Planner I. Stillwater Ordinance 1016 J. City of Stillwater Planning File 2010 -02 - Outdoor Woodburing Furnaces Page 5 of 5 ORDINANCE 1016 AN ORDINANCE AMENDING STILLWATER CITY CODE SECTION 38 -1 PUBLIC NUISANCES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES HEREBY ORDAIN: 1. INTENT AND PURPOSE. (a) It is recognized and found that smoke is hazardous to an individual's health and may affect the health of the general public when they are involuntarily exposed to the presence of wood smoke. (b) Reliable scientific studies, including studies conducted by the Environmental Protection Agency (EPA) and the New York State Attorney General Office, have shown that breathing wood smoke is a significant health hazard particularly to children, elderly people, individuals with cardiovascular disease, and individuals with impaired respiratory functions, including asthmatics and those with obstructive airway disease. (c) It is recognized that free - standing furnaces are designed and intended to be a primary heat source and therefore burn, and emit smoke, on a continual basis. A distinction is drawn between free - standing furnaces and indoor wood stoves and fireplaces that, by nature, provide supplemental heat and are generally used on a less- frequent basis. (d) This ordinance is adopted for the purpose of protecting the public health, safety, comfort, and the general welfare of the people of the City of Stillwater. 2. AMENDING. City Code Chapter 38 -1, Subd. 2, (2) is hereby amended by adding the following: nn. Installing or operating of an outdoor wood boiler. "Outdoor wood boiler" means any equipment, device, appliance or apparatus, or any part thereof, which is installed, affixed or situated outdoors for the primary purpose of combustion of solid fuel, including but not limited to wood, wood pellets, and corn, that produces heat or energy used as a component of a heating system providing heat for any interior space or for domestic water consumption. Outdoor wood boilers do not include natural gas -fired fireplace logs, wood - burning fireplaces or wood stoves in the interior of a dwelling nor do they include BBQ grills or outdoor open air recreational fires. 3 SAVING. In all other ways the Stillwater City Code will remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of , 2010. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Memorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 3/12/2010 Subject: Joint Cable Commission Mr. Tim Press has expressed the interest in serving as member of the Joint Cable Commission. ACTION REQUIRED: If Council wishes to appoint Mr. Press, Council should pass a motion adopting a resolution appointing Mr. Press to the Joint Cable Commission with his term ending January 1, 2012. • APPOINTMENT TO JOINT CABLE COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following at their March 16, 2010 regular City Council meeting: Tim Press Term Expires — January 1, 2012 Adopted by Council this 16th day of March, 2010. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk APPOINTMENT TO JOINT CABLE COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following at their March 16, 2010 regular City Council meeting: Tim Press Term Expires — January 1, 2012 Adopted by Council this 16th day of March, 2010. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk MEMORANDUM TO: Mayor and City Council FROM Shawn Sande, Public Works Director/ City Engineer DATE: March 8, 2010 SUBJECT: Request for Capital Outlay Funds for Skidsteer Replacement DISCUSSION In past years, the City was in program with Tri-State Bobcat that replaced our skidsteer annually. In 2009, the Tri-State stopped the replacement program due to the economy. (Council approved the replacement in 2009 for $1500 prior to them notifying us of stopping the program.) Tri-state is now evaluating equipment for trade -in value based on current market conditions and has now proposed a trade -in offer on a 2010 skidsteer for our 2008 model at a cost of $2,000.00 plus tax. The new machine would come with a complete one -year warranty on all parts and labor. A benefit of trading for a new skidsteer, is that we will not have to replace the tires on the current skidsteer, which is estimated to be $900.00, roughly half the cost of the replacement of the new skidsteer. Funds are available for the replacement in the Street Capital Outlay Fund for Machinery and Equipment RECOMMENDATION I recommend that Council approve the replacement of the skidsteer at a cost of $2137.50 with Tri-State Bobcat. ACTION REQUIRED If Council approves the recommendation they should pass a motion, approving the trade -in of the 2008 Bobcat Skidsteer with a 2010 Bobcat Skidsteer. Og Bobcat. Product Quotation Quotation Number: 3586E03883 Date: 2010 -02 -26 10:10:42 Ship to CITY OF STILLWATER Attn: Nick Chaves 2164TH STN STILLWATER, MN 55082 Phone: (651) 430 -8800 Bobcat Dealer Tri State Bobcat Inc,Burnsville,MN 1800 WEST HIGHWAY 13 BURNSVILLE MN 55337 -2214 Phone: (952) 894 -0894 Fax: (952) 894 -5759 Contact: Jon Quirk Phone: 715 - 531 -0801 Fax: 715- 531 -0805 Cellular: 612- 282 -9805 E Mail: jonq @tristatebobcat.com Bill To CITY OF STILLWATER Attn: Nick Chaves 216 4TH ST N STILLWATER, MN 55082 Phone: (651) 430 -8800 Description S650 Bobcat Skid -Steer Loader Factory Installed Advanced Control System A91 Option Package Cab enclosure with Heat and AC High Flow Hydraulics Two -Speed Travel Sound Reduction Hydraulic Bucket Positioning Part No M0069 M0069- RO1 -0O3 M0069- P01 -A91 Power Bobtach Deluxe Instrument Panel Suspension Seat with 3 -Point Belt Engine Block Heater Attachment Control Kit Cab Accessory Harness Qty 1 1 Price Ea. Total $23,640.88 $23,640.88 $992.80 $992.80 $6,336.92 $6,336.92 Total of Items Quoted Dealer P.D.I. Freight Charges Dealer Assembly Charges Trade -in S250K s/n A5GM20137 A91 ACS, 500 hours Sales total before Taxes and Trades Taxes: MN Sales Tax Quote Total - US dollars $30,970.60 $0.00 $0.00 $0.00 ($28,970.60) $2,000.00 $137.50 $2,137.50 Notes: Annual trade out of equipment has been discontinued temporarily. Tri State Bobcat will evaluate trade -in equipment based on current market conditions & overall condition of machine. All prices subject to change without prior notice or obligation. This price quote supercedes all preceeding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Authorized Signature: Print: Sign: Date: Purchase Order: kcit Bobcat. Ship to CITY OF STILLWATER Attn: Nick Chaves 216 4TH ST N STILLWATER, MN 55082 Phone: (651) 430 -8800 Product Quotation Quotation Number: 3586E03883 Date: 2010 -02 -26 10:10:42 Bobcat Dealer Tri State Bobcat Inc,Burnsville,MN 1800 WEST HIGHWAY 13 BURNSVILLE MN 55337 -2214 Phone: (952) 894 -0894 Fax: (952) 894 -5759 Contact: Jon Quirk Phone: 715- 531 -0801 Fax: 715- 531 -0805 Cellular: 612- 282 -9805 E Mail: jongea tristatebobcat.com Bill To CITY OF STILLWATER Attn: Nick Chaves 216 4TH ST N STILLWATER, MN 55082 Phone: (651) 430 -8800 Description S650 Bobcat Skid -Steer Loader Factory Installed Advanced Control System A91 Option Package Cab enclosure with Heat and AC High Flow Hydraulics Two -Speed Travel Sound Reduction Hydraulic Bucket Positioning Part No Qty M0069 1 M0069- R01 -0O3 M0069-POI-A91 Power Bobtach Deluxe Instrument Panel Suspension Seat with 3 -Point Belt Engine Block Heater Attachment Control Kit Cab Accessory Harness 1 1 Price Ea. Total $23,640.88 $23,640.88 $992.80 $992.80 $6,336.92 $6,336.92 Total of Items Quoted Dealer P.D.I. Freight Charges Dealer Assembly Charges Trade -in S250K s/n A5GM20137 A91 ACS, 500 hours Sales total before Taxes and Trades Taxes: MN Sales Tax Quote Total - US dollars $30,970.60 $0.00 $0.00 $0.00 ($28,970.60) $2,000.00 $137.50 $2,137.50 Notes: Annual trade out of equipment has been discontinued temporarily. Tri State Bobcat will evaluate trade -in equipment based on current market conditions & overall condition of machine. All prices subject to change without prior notice or obligation. This price quote supercedes all preceeding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Authorized Signature: Print: Sign: Date: Purchase Order: • • • ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE; CONSTRUCTION OF SWI;SIMING POOLS; FENCE REGULATIONS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending The fence regulations found in Chapter 33-2. Construction of Swimming Pools, of the Cite Code are amended as follows: City Code Chapter 33 -2. Subd. 14. Fences, is amended to hereafter read as follows: "All swimming pools must be provided with safeguards to prevent children from gaining uncontrolled access. This may be accomplished with a cover, fencing, screening. or other enclosure or anv combination thereof of sufficient density and strength as to be impenetrable. If fencing is used, all fence openings or points of entry into the pool area must be equipped with gates. The fence and gates must be at least four feet in height and constructed of a minimum No. 11 gauge, woven -wire mesh, corrosion- resistant material or other material approved by the building official. All gates must be equipped with self-closing and self - latching devices placed at the top of the gate or otherwise be inaccessible to small children. All fence posts must be decay or corrosion - resistant and set in concrete bases or other suitable protection. The openings between the bottom of the fence and the ground or other surface may not be more than four inches." and replaces the following Subd. 14, which reads as follows: 2. Saving. In all other ways the City Code will remain in full force and effect. 3. Effective Date. The regulations established in this Ordinance apply only to fences built or replaced after the effective date of this Ordinance. This Ordinance will be in effect from and after its publication according to law. CITY OF STILLWATER Jay Kimble, Mayor ATTEST: Diane F. Ward. Clerk GRDINANCE NO. 961 AN ORDINANCE AMENDING THE STILLWATER CITY CODE; CONSTRUCTION OF SWIMMING POOLS; FENCE REGULATIONS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending The fence regulations found in Chapter 33 -2, Construction of Swimming Pools, of the City Code are amended as follows: City Code Chapter 33 -2, Subd. 14. Fences, is amended to hereafter read as follows: "All swimming pools must be provided with safeguards to prevent children from gaining uncontrolled access. This may be accomplished with a cover, fencing, screening, or other enclosure or any combination thereof of sufficient density and strength as to be impenetrable. If fencing is used all fence openings or points of entry into the pool area must be equipped with gates. The fence and gates must be at least four feet in height and constructed of a minimum No. 11 gauge, woven —wire mesh, corrosion — resistant material or other material approved by the building official. All gates must be equipped with self — closing and self — latching devices placed at the top of the gate or otherwise be inaccessible to small children. All fence posts must be decay or corrosion — resistant and set in concrete bases or other suitable protection. The openings between the bottom of the fence and the ground or other surface may not be more than four inches." 2. Saving. In all other ways the City Code will remain in full force and effect. 3. Effective Date. The regulations established in this Ordinance apply only to fences built or replaced after the effective date of this Ordinance. This Ordinance will be in effect from and after its publication according to law. 4. Adopted by the City Council of the City of Stillwater this 21st day of June, 2005. CITY OF STILLWATE �.i iFK e, Or ATTEST: tf- Diane F. Ward, Clerk 1.11,;010:114.1( ill101,1,1,111,1101111110 RIO 441y/ 444■14414M4 1111111111111111111111111111 mfififififiofififio..Jfioofifififiifififififififififiw fifififil0000011fififififiNdfil'fifil Ifiltup "110111!,f11..1.41.1.1.1,411. 4 i,44144,44,4.4411'4'141441,41.41.4.41.1(111:11:1.:4•11,:iili 4414444,44i1.1.V4411;1"t4,111.i!"41'4'4,m4 )4•44,44•1•1 •• 4114 Annual Project Summary Report (March 1, 2009 through February 28, 2010) This summary report for the St. Croix River Crossing Project is developed in accordance with the Amended Section 106 Memorandum of Agreement (MOA), the Riverway Memorandum of Understanding (MOU), the 2006 Supplemental Final Environmental Impact Statement (SFEIS) and the FHWA' s Record of Decision (ROD). This summary report describes the actions taken by FHWA, Mn/DOT, WisDOT and other agencies during the prior year to implement the project and the mitigation commitments. This report has been distributed to the signatories of the MOA & MOU's and members of the Stakeholder Group. The report will also be available on the project's website. Implementation status of the 2006 SFEIS's mitigation package is found on the attached chart "Summary of Preferred Alternative Mitigation Items - Implementation Status" A timetable of actions completed this past year include the following: March 2009 — May 2009 Lift Bridge Endowment Account: Mn/DOT worked with the Minnesota legislature thru multiple house and senate committee hearings to establish the new Lift Bridge Endowment Account as defined by Minnesota Statute 165.15. Details of the Statute can be found at h4P ;//V, \Yw us/m4119/Pioi ecMi tlbri4gOndex "And This Endowment Account activity is one of the project's mitigation items and is described in the Lift Bridge Management Plan at Page 1 of 9 http.//www do t. st ate. tan „ sim etro/Kejectsiliftbrikelmlfs/Fin al%2 0 tillwater%2 °Li ft% 2 OBrigge/020Martaggm ent%2OP lan%2 QtM4ch%.?„12?Q991pdf The Lift Bridge Management Plan was completed in March 2009. The entire Lift Bridge mitigation item is described in the Amended Section 106 MOA at lytIa://www d et. st at e .ntn. ushn etr o/..pr oiec t sista° x/vdrsistero ix -amended 1. 0 6mo a 5 (Questions about this issue, contact Kristen Zschomler at 651-366-3633, Jim Lilly at 651-747-2127 or Todd Clarkowski at 651-234-7714.) March 2009 — February 2010 Refinement of Extradosed Bridge Concept (ongoing): New River Crossing Bridge — refinement of extradosed bridge concept. Mn/DOT and WisDOT continued to work with the consultant team to develop information necessary to write a Request for Proposal (RFP) for the potential procurement of Design-Build services for the New River Bridge. As part of the project's Continued Stakeholder Involvement, the team also worked with a Visual Quality Advisory Committee (VQAC) comprised of the Cities of Oak Park Heights, Stillwater, and Bayport; Town of St. Joseph, NPS, FHWA and MnSHPO. The refinement work included: 1) Bridge design criteria 2) Lane and bridge shoulder configurations 3) Trail configuration 4) 3 vs. 2 pier columns 5) Lighting for bridge Public informational meetings were held on July 15th and 16th and again on November 4th and 5th to gather additional public input. Handouts and display information can be found at littil,//www do t . stateann. u s/metroZprojkc ts/stero ix/publ ic htm 1 A Design/Construction Contractor's Industry Forum was held on October 25th to provide project information and gather additional input. Forum video and presentations are available at: http://www.dot st ate om ..us/metrodnoieets/stero A bridge foundation load testing program is being implemented to gather design data for the new river bridge. Details on this load testing program can be found at Ottp://www. dot . s tate, mn. u shon etrolproj cc sister° ix/status h tall This program would include constructing, and then removing, bridge foundation elements in the river. Foundation design data would then be gathered which would allow for more refined future foundation designs. This bridge foundation load testing program results will also assist contractors in preparing bids with fewer contingencies by reducing cost risk thus reducing project costs and will help to prove the proposed foundations can be efficiently constructed in river. - Load Testing Program for the bridge foundations was advertised by MnDOT in December. Work was planned for March — June 2010. Page 2 of 9 Agency Permits/Approvals from MnDNR, WisDNR and Corp of Engineers for the load testing program were issued on or before January 22. Contested Case Hearing on MnDNR permit was requested by Oak Park Height's Mayor in February, thereby suspending the MnDNR permit until completion of hearing process for the load testing program. Current status of this load testing program. can be found at 11.1„1p://www.dot.state.ITIqusimetro/_proicet sistemix/statu s „html (Questions about this issue, contact Joe Campbell at 651-366-4489 or Bill Dreher at 608-266-8489 or Todd Clarkowski at 651-234-7714.) March 2009 - February 2010 Right of ay (ongoing): In Minnesota: The Right of Way acquisition process continued in Minnesota for the 4 residential and 1 commercial "total take" parcels identified in Chapter 5 of the SFEIS at hdp://www.dat„ state„mndistmetro/ tok,Vi,,Aeraj2c,41c5Iskis,h14:111 . Appraisals occurred in March, with 1 commercial and 3 residential. properties acquired as of November. Negotiations continue with the one remaining "total take" vacant lot parcel owner. Initial title searches and mapping have begun for the partial acquisitions. (Questions about the right of way acquisition in Minnesota, contact Steve Channer at 651-234-7558) In Wisconsin: The Right of Way acquisition process began in Wisconsin for the 2 residential and 1 vacant "total take" parcels identified in Chapter 5 of the SFEIS at littp://www dot, state„mn u s/metroinyake t sisteraix/do s/sfei s htm . Appraisals occurred in December 2009 with offers being made in January 2010 and acquisition scheduled to be completed by November 2010 on the residential parcels. The offer for the vacant "total take" was withdrawn in February 2010 but the acquisition process will be re-initiated when funding allows. (Questions about the right of way acquisition in Minnesota, contact Paul Conlin at 715-833-5364) March 2009 — February 2010 Shoddy Mill and Warehouse relocation project planning (ongoing): Shoddy Mill and Warehouse relocation project is one of the project's mitigation items and is described in the Amended Section 106 MOA at bitpj; /1ww vs, dat hi CABO ISISSI et ro/a9j tel pi x amend ed 1 06n a oa 5 - - -Pd Page 3 of 9 The Shoddy Mill and Warehouse is planned to be relocated to the former Terra Terminal site in Stillwater. Coordination meetings with the City of Stillwater, National Park Service (NPS), Minnesota Department of Natural Resources (Mn/DNR), Minnesota State Historic Preservation Office (MnS.HP0) and Mn/DOT are ongoing with a goal of relocation in the fall of 2010. MnDOT is planning a letting date in July 2010 for this relocation project. For details on the Shoddy Mill and Warehouse relocation, go to: 1:44,0www.dol. state.ton.usimetruiprpipcts/steroix/documents mi 1.11tml (Questions about the Shoddy Mill and Warehouse relocation, contact Monty Hamri at 651-234-7631, Todd Clarkowski at 651-234-7714 or Jackie Sluss at 651-366-3624) March 2009 - February 2010 Final Roadway Design (ongoing): Final Roadway Design related activities continued: -Geometries, Design Memorand:um/Study Reports in April -Cost Estimate updates -Utility Coordination Subsurface Utility Engineering began in July -Project Management Plan (PMP) updates -Cost Risk Assessment and Value Engineering (CRAVE) workshop recommendations begin to be implemented. March 2009 - February 2010 Sierra Club complaint (ongoing): Ongoing Sierra Club complaint against FHWA and NPS. The complaint is primarily challenging Section 4(0 (parks and historic properties) and Section 7(a) (Wild and Scenic River) issues. For details on the Sierra Club's Complaint against FHWA and. NPS, go to ww. do t. state. tri us/ tin etroLprokcis/steroix/documents.html This includes information concerning the folio g: a) Memorandum of Law and Order 5/15/08 b) Order allowing intervention of MniDOT and WisDOT - 7/8/08 c) Administrative Records provided to US District Court October 2008 d) Motion for Summary Judgment Hearing -- 9/14/09 - Awaiting judge's ruling (Questions about this Sierra Club complaint, contact Romeo Garcia 651-291-6125) March 2009 - January 2010 Wetland coordination (ongoing): Wetland coordination with Corp of Engineers continued: -Wetland delineations/TEP Page 4 of 9 -Determination of isolated basins (Questions about the wetland issues/coordination, contact Beth Neuendorf at 651-234- 7520, Katie Heinz 651-234-7532 or Troy Stapelmann at 715-836-3911) May 2009 — February 2010 TIGER Grant Program : The American Recovery and Investment Act of 2009 was passed by the U.S. Congress in February 2009. The Transportation Investment Generating Economic Recovery (TIGER) Grant Program was part of that Act. http://www.dot,,goytrecovqy/ost/fqg5.1dm Mn/DOT and WisDOT began drafting the TIGER application for the St.Croix River Crossing Project in May. Mn/DOT submitted the project's application on Sept. 15. IdV://www , do t, ,,..;tate.rnn.us/tideratrecovelytndex hind Project schedule was then accelerated due to possible TIGER Grant funding. Mitigation item implementation, right of way acquisition and design activities were accelerated in both states to meet the potential TIGER funding schedule. TIGER Grant — selection of successful candidates were announced on February 17. httpPwww.dot,gov/recoverytost/ The St. Croix River Crossing Project was not one of the selected projects for TIGER Grant funding. The project schedule is now back to the original schedule for a letting ofJuly 2013. (Questions about this TIGER Grant issue, contact Jon Chiglo at 651-366-4826.) July 2009 — February 2010 Design-Build process of the new river bridge (ongoing): "Design-Build" and "Design-Bid-Build" construction options are both still being considered for the river bridge portion of the project. Work began with Mn/DOT and WisDOT preparing the new river crossing bridge's Design-Build: Request of Qualifications and the Request for Proposals. (Questions about this D-B:RFQ&RFP issue, contact Amber Blanchard at 651-366-4529 or Bill Dreher at 608-266-8489.) August 2009 — February 2010 R/R and Xcel's King Plant (ongoing): Mn/DOT coordinated project related issues with the Union Pacific Railroad for a railroad agreement and Xcel's King Plant's existing MOU found at state.mm .usimetagproj e etsistcro x/T &Isis ei s2006/F h4ptgq1Ajp„ Pcgdic..P151KKP..,ixSF 1SApjudixKpJ (Questions about the R/R or Xcel's King Plant, contact Monty Hamri at 651-234-7631, or Todd Clarkowski at 651-234-7714) Page 5 of 9 September 2009 — February 2010 Mitigation Items (ongoing): Due to the TIGER accelerated schedul.e, additional critical path mitigation items were implemented. - 1) Stillwater Cultural Landscape District (SCLD) Illustrative Study — consultant hiring process, agreement execution and consultant start up. - 2) Scenic Overlook Management Plan — consultant hiring process, agreement execution and consultant start up. These mitigation items are described in the Amended Section 106 MOA at httpi//www do t state .mln us/m olio/pm:Lee ts/stero xilldfisistem end d 1. 06 m o a 5 1 6 0( jp d (Questions about the SCLD Study or Scenic Overlook Mgt Plan, contact ackie Sluss at 651-366-3624, or Todd Clarkowski at 651-234-7714) - 3) Growth Management Fund — initiated agency coordination meetings to develop the appropriate agreements. This mitigation item is described in the Growth Management MOU at: hflp.//www dot. s t i t e.m n u, skirl e tro/pg9ip et sis tc roi. x/kd fs/s 1.1.;.';..1s2 0 06/Ftt 11%2 O( hap ei /AppLndi e s/ S tCro xS FEIS_.App er dxt ,_pL(1. f - 4) Bluffland Protection — initiated agency coordination meetings to develop the appropriate agreements. This mitigation item is described in the Riverway MOU found at hUp ://www dot st th ran u s/... etrojiyoj oc ts/stero x/pd s 20 0 6/Ful 1%2 1.1chaptciIsliNvp end i e s/S ixF 1 1Sjpp gnd12c. (Questions about the Growth Mgt fund or Bluffland Protection agreements, contact Solberg at 651-234-7729, or Todd Clarkowski at 651-234-7714) September 2009 — February 2010 Financial Plan (ongoing): FHWA, Mn/DOT and WisDOT began to develop the project's initial Financial Plan (FP) according to: iitip://www, II wa„ do t zov/pregla n ad rn n egglanmulde,e1M (Questions on the FP, contact April Crocket at 651-366-3735 or Romeo Garcia at 651- 291-6125) October 2009 — February 2010 Permitting (ongoing): Mn/DOT and WisDOT began gathering data and coordinating information necessary for the permitting of the construction of the project by the federal, state and local agencies. Page 6 of 9 (Questions about the permitting of the project, contact Wesley Saunders-Pearce at 651- 336-3638, Paul Conlin at 715-833-5364 or Todd Clarkowski at 651-234-7714) November 2009 — February 2010 Continued Stakeholder/Public Involvement (ongoing): Mn/DOT coordinated project related issues with the Sunnyside Marina and Condominium Complex residents. (Questions about the resident mtg, contact Mary McFarland-Brooks at 651-234-7506, or Todd Clarkowski at 651-234-7714) MnDOT initiated the Water Quality Management Advisory Committee (WQMAC) as defined in the Water Quality • Management MOU at hqp//www.dot.state„,rrtn.us/metro/projeets/steroix/pd.th/s:.feic?„.PQVJpqttytggc;jmtprpt/_\41 pendiees/StCroixSFEIS .Appendix.t.pdf . Invitation letters for this Continued Stakeholder Involvement effort were sent out on November 16th . First meeting of 'WQMAC was held on February 24. (Questions about the WQMAC, contact Wesley Saunders-Pearce at 651-336-3638, Beth Neuendorf at 651-234-7520 or Todd Clarkowski at 651-234-7714) December 2009 .— February 2010 Business Liaison (ongoing): MnDOT identified a Business Liaison for the project to address the newly created Minnesota Statute 160.165 found at https://vv-ww.revisor.mmpyLsqttAtes/:?jstt(Pj. (5, The purpose of the Business Liaison is to involve businesses more in the project development process, keep businesses informed regarding project issues, and help businesses understand a project and its potential impacts. Mary McFarland-Brooks has been identified as the project's Business Liaison. (Questions about the business liaison, contact Mary McFarland-Brooks at 651-234- 7506, or Todd Clarkowski at 651-234-7714) January 2010 — February 2010 Animations (ongoing): New River Bridge/Roadway Approach Animation and Loop Trail Animation. Based on the SFEIS, the Visual Quality Manual, and recommendations from the Visual Quality Advisory Committee (VQAC); the animations are being updated and CD's are anticipated to be distributed summer 2010. (Questions on the New River Bridge/Roadway Approach Animation and Loop Trail Animation, contact Mary Hondl at 651-234-7634 or Todd Clarkowski at 651- 234- 7714) Page 7 of 9 February 2010 TIGER Grant announcement: TIGER Grant announcement of successful candidates at lIttp://wwwdotxpv/recovel y/ost/ did not include the St. Croix River Crossing Project so the project schedule was brought back to the original schedule for a letting of July 2013, with on-going project development activities continuing as previously described. Next Steps for the upcoming year: Timetable for implementation will be determined by FHWA, Mn/DOT and WisDOT 1) Resolve Sierra Club's legal complaint issues. 2) Continued Stakeholder/Public Involvement: http://www.dot..state.mn.ust. letro/pyojects/steroi.x/stalwilokier:htm.1. - WQMAC - Permitting Agencies 3) Mitigation Package Related: a) Lift Bridge Management Plan and Repair Project-environmental documentation b) Relocation of Shoddy Mill and Warehouse buildings c) Stillwater Cultural Landscape District Study d) Scenic Overlook Management Plan e) Growth Management Fund agreements 0 Bluff land Protection agreements c) Continued planning and implementing of additional critical path type of items d) Continued work on defining funding and specific timing of other mitigation items 4) Design Related: a) New River Crossing Bridge -- concept refinement, load testing implementation b) Determination if "Design-Build" or "Design-Bid-Build" should be pursued as the preferred construction delivery option for the river bridge. c) Permitting coordination with Federal, State and Local agencies d) Final Roadway Design activities for the Minnesota and Wisconsin approaches e) Right of Way acquisition in both states 5) Communications Related: a) Continue with news releases, website updates, forr keep interested parties informed about the project. b) Business Liaison related activities and informal communications to 6) Funding Related: a) Financial Strategies Planning (FHWA lead agency) & initial Financial Plan development b) Project Management Plan - amendment and implementation Page 8 of 9 7) Project Management: schedules, resources, cost estimates, deliverables, reporting, etc. developed within framework of project's organizational chart including regular meetings of functional groups, Project Staff Team, Oversight Committee and Executive Team. Project Team Contact info: Mn/DOT: Todd Clarkowski 651-234-7714 ' (I. a ark:ow ski@state,ftilkoq Adam Josephson 651-234-7719 MIMJ0Npbsortkkqqrnillta Monty Hamri 651-234-7631 MI only, flant r tate, mil us Mary McFarland-Brooks 651-234-7506 MaryNeFariataigstate, ton :us WisDOT: Paul Conlin 715-833-5364 p aut, c anti nAdot..wi ,gpy Tom Beelunan 715-836-4628 thorn as,b eektnan @Aryl, wt „go v Dave Solberg 715-836-5366 Brent Chris Ouellette 715-833-9814 hno eUcUdot wiov RH A: Romeo Garcia 651-291-6125 Romeo C arc i a @rio t v Brian Hogge 651-291-6114 Brian, to ggokcJp t „my. Project specific information, including the current project status, can be found at http://www dot state.mm usimotro/protocts/stero ix/ Attachments: Project Layout — Preferred Alternative - on Aerial Photo Summary of Preferred Alternative Mitigation Items — Implementation Status, dated 2-23-10 ProjectWise136/8214/114/predesign/projectmanagment/arearnanagement/annual_project jummary_rePort/stcroix-annual report for march 2010c.doc Page 9 of 9 ST. CROIX RIVER CROSSING PROJECT SUMMARY OF PREFERRED ALTERNATIVE MITIGATION ITEMS IMPLEMENTATION STATUS Prs tland re late ent Esti mated/Proposed Mitigation Package (1) Agency Respon ible (2 OT, isDOT, FHWA ntDOT, WisDOT, FHWA Appiicabie Zebra mussel decontamination protocol used during constT Mussel relocation/Dotted J3tazing Star reocation (4) ion contro s blish ent Applicable $50,000 A licable Mn/DOT, WisDOT, FHWA mplementation Schedule (3) nple During cons During constrz Prior to construction 594 -I'Vrassel. !armed for FY Measures S W0'41541.2 of t Removal o Xcel bare unloading facility and mooring cells Mitigation for damages to blufflands - Land protection by WDNR and/or local governments through purchase, transfer or easements Bluffland restoration removal of Bockhorn sign, partial restoration of Wisconsin approach (removal of pavement from east end of bridge to STH 35 and portions of CT E) Removal of Terra Terminal building including solid waste removal Kolliner Park: removal of non-historic elements, to allow reversion to "natural state" Riverway interp tion (kiosks for interpretation of naturallcultural resources) Public boat access MnDNR) ocationi study, environmental study and wetland mitigation by $1,100,000 $4,500,000 $60,000 DOT, Wis .10T, FHWA oiDOT„ WisDOT, FHWA WisD , St. Croix County i)wing construction During constTucion Mn/DOT, WisDOT, WA $100,000 Mn/DOT, WisDOT, FHWA Prior to construction During construction Prior to construction 80% complet agreements da 00 convict 1.07 $6,000 Mn/DOT, WisDOT, FHWA and SHPOs $300,000 NPS, MnDNR, WisDNR - consultation with SHPOs During construction During construction $1,200,000 'MnDNR Completion of loop trail system including grading of the municipal barge facility property creadon education, and Riverway restoration , Covenants on excess property owned by WisDOT (Bockhorn Ravine, closed rest area , east of STH 35) Estimated lost value = $466,000 (5) $2,000,000 $250,000 Spill response plan Ciowth mini UUCIH fund - Water resources planning/protection of the Local government planning/zoning support Greenspace protection pro $0 $100,000 52,700,000 Mil/DOT, WisDOT, FHWA (construction of trail) NPS Mn/DOT, WisDOT, FHWA NPS WisDNR, St, Croix County, UW-River Falls During construction During construction During construction onstruction , During construction rior to contruetion Transit feasibility study Water quality memorandum of understanding (MOU) - water quality permitting Design and construction review: SHPO Review ofaU final designs affecting NRHP Eoperties Lift Bride Mn/DOT continues ownership, maintenance and operations of Lift Bridge - Establish Stillwater Lift Bridge Advisory Comm Amfld DOT staff support only sets - re erred s veld** o s (re er Mn/DOT Mn/ 1Ol M A hz Appendb G of the SF S) After record of decision (ROD); prior to consiruction OT Prior to construction Included in design Perfornicendition assessment Develop orratioris and maintenance manual - Develop Lift Brid,,e Mankement Plan - Establish endowment firndtbroperationandmainteiiance SHPOs - Capital improvements with conversion to pedestrian/bicycle facility Log Cabin Restaurant - parking lot design and construction $3,000,000 Funding committed to under Statewide Historic Bridge Maria cement Plan Mn/DOT MtiJDOT, WisDOT, FH A MniDOT Mn/DOT, WisDOT, FHWA n OT, WisDOT, FHWA /Dar, FIIWA and during construction Ongoing Prio-r to construction $250,000 Mn/DOT, WisDOT, FHWA Prior to construction Prior to construction During construction After construction During construction ANOMINAMM.I. Bergstein Shoddy Mill and Warehouse - Potential items include: additiona documentation, move or demolition of Shoddy Mill and Warehouse St, Croix Overlook-South - Restore Overlook as directed in Roadside Restoration Report (2005) - Develop management plan for maintenance and rehabilitation L- Mn/DOT retains ownership of site [-Stillwater Commercial Historic District $200,000 moving cost estimate) Mn/DOT, MnSHPO 100% comple6 2009 100% cornpkt 2009 1 009 comp et, 2009 50% corn* Endow ent estaNished In % cornplett, Prior to construction 75% in 1 uty 201 5656,000 _ 550,000 MniDOT, WisDOT, EWA During construction Mn/DOT MW DOT Prior to construction During construction 1 5% corn* consuftunt hi February 25, 2010 YI STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Sheila -Marie Untiedt, Supervisors Jim Hiniker, Linda Countryman and Matt Bean, Clerk Kathy Schmoeckel, Treasurer Marsha Olson and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Countryman /Beane moved to adopt the agenda as written. (4 ayes) 2. MINUTES - M /S /P Beane /Countryman moved to approve the 2/11/10 Stillwater Town Board Meeting minutes as written. (4 ayes) 3. BOARD OF AUDIT - M /S /P Hiniker /Countryman moved to approve the 2009 Board of Audit Statement for the Annual Meeting. (4 ayes) 4. TREASURER - a) Report given. There was discussion of the budget. An electronic file of the material for the Annual Meeting will be sent to the website. b) Copy Machine - M /S /P Countryman /Beane moved to finalize maintenance on the Ikon Copier and terminate the contract at the end of the month. (4 ayes) c) The following checks and claims were approved for payment: 4176 MJ Raleigh Trucking Inc. 4174 MFRA 4172 League of Minnesota Cities 4175 On Site Sanitation 4171 Minnesota UI 4180 Xcel Energy 4178 TKDA 4179 Washington County 4173 Maroneys Sanitation, Inc. 4177 Robert P. Ranalia, Sr. $42,618.54 1)595.05 880.00 73.74 250.00 146.41 1,257.85 1,896.75 150.90 308.99 5. CLERK - a) Telephone Update The second line for the town hall has been cancelled and a DSL line has been added. b) Community Garage Sale - There has already been a number of positive responses to the item in the newsletter about a community garage sale. The Communication Committee will follow -up on this at their next meeting. c) Pat Bantli Reception - There was discussion of the Pat Bantli reception which will be held on Sunday, February 28. d) Bond The Township has a bond for the Treasurer and Clerk positions. StillwaterTovvn Board Mtg. — 2/25/10 Page 2 e) Security Update - The town hall has been re -keyed to accommodate people using the town hall. f) Town of May Audit Information - The Town of May had asked for information about our audit. The Clerk will contact them with the information. 6. PLANNING COMMISSION - There will be no meeting in March. 7. PARK COMMITTEE - a) The first Park Committee Meeting of the year will be in April. b) Clerk Position - Those who are interested in the position will be asked to be interviewed before the next Town Board Meeting. 8. PARK MANAGER - Park Manager Rick Jacobson will put up the signs for the Annual Meeting which will be on Tuesday, March 9. 9. WASTE HAULERS - The Waste Haulers in the Township had been invited to the meeting to discuss their annual permit. Maroneys was present and they have already provided their recycling figures and paid their annual fee. They do not expect their rates to increase in 2010. We will put a link to their website on ours. Waste Management was not present. They will be reminded to send in their recycling figures and to pay their annual fee. They will be asked again to attend the next Town Board Meeting. 10. ADJOURNMENT - The meeting was adjourned at 8:20 p.m. Clerk Chairperson Approved Stillwater Town Board Mtg. — 2/25/10 Page 2 e) Security Update - The town hall has been re -keyed to accommodate people using the town hall. f) Town of May Audit Information - The Town of May had asked for information about our audit. The Clerk will contact them with the information. 6. PLANNING COMMISSION - There will be no meeting in March. 7. PARK COMMITTEE - a) The first Park Committee Meeting of the year will be in April. b) Clerk Position - Those who are interested in the position will be asked to be interviewed before the next Town Board Meeting. 8. PARK MANAGER - Park Manager Rick Jacobson will put up the signs for the Annual Meeting which will be on Tuesday, March 9. 9. WASTE HAULERS - The Waste Haulers in the Township had been invited to the meeting to discuss their annual permit. Maroneys was present and they have already provided their recycling figures and paid their annual fee. They do, not expect their rates to increase in 2010. We will put a link to their website on ours. Waste Management was not present. They will be reminded to send in their recycling figures and to pay their annual fee. They will be asked again to attend the next Town Board Meeting. 10. ADJOURNMENT - The meeting was adjoumed at 8:20 p.m. Clerk Chairperson Approved Washington Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 BOARD AGENDA MARCH 9, 2010 - 9:00 A.M. 1. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. January 19, 2010 RRA Minutes D. Purchase of Potential Transit Site in the City of Newport (Knox Lumber Site) E. Adjourn 2. 9:10 Washington County Board of Commissioners Convenes Roll Call 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 4. 9:15 Consent Calendar — Roll Call Vote 5. 9:15 Public Works — Parks — John Elholm, Parks Manager Waive Picnic Shelter and Vehicle Permit Fees at Big Marine Park to Veterans and Their Families on August 15 6. 9:20 General Administration — Jim Schug, County Administrator Legislative Update 7. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:00 to 10:30 - Executive (Closed) Session with the Office of Administration Discuss Possible Joint Purchase with City of Woodbury of Property Owned by Dale 10. 10:30 Adjourn 11. 10:35 to 10:55 — Board Workshop with Human Resources Discuss Employee Recruitment and Hiring Process and Vendor Selection Process 12. 10:55 to 11:25 — Board Workshop with Library MELSA Arts & Cultural Heritage Programs at Washington County Libraries ** *MEETING NOTICES LISTED ON BACK * ** Assistive listening devices are available for use in the County Board Room If yno naorl accictanro Hon in Aicahilrtv nr iann,rano harrior nloaca raI4RF1) 1'n_annn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 9, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY Administration Community Services ITEM A. Approval of the February 23, 2010 Board meeting minutes. B. Approval of the Master Grant Agreement with the Minnesota Department of Employment and Economic Development for the term of April 1, 2010 to March 31, 2015. Property Records and C. Approval to renew application for on sale and Sunday Liquor License for the Point, Inc. for Taxpayer Services the period of April 1, 2010 through March 31, 2011. Public Health and Environment Public Works D. Approval to renew application of on sale and Sunday Liquor License for Afton Alps, Inc. for the period of April 1, 2010 through March 31, 2011. E. Approval to renew application of on sale and Sunday Liquor License for Stoneridge Golf Club for the period of April 1, 2010 through March 31, 2011. F. Approval of the Volunteer Management Services project agreement with the Community Thread and authorization for County Board Chair and County Administrator to enter into the agreement. G. Approval of resolution to enter into an agreement with Minnesota Department of Transportation to provide road life compensation to the county for the detour of traffic off of Trunk Highway 61 onto county roads. H. Approval of Change Order #1, #2 and #3 to contract with Twell Environmental in the amounts of $34,450, $56,000 and $2,300 respectively as part of the Campus 2025 project. I. Approval of resolution to enter into an agreement with Minnesota Department of Transportation to provide road life compensation to the county for the detour of traffic off of Trunk Highway 95 onto county roads. J. Approval of Amendment No. 1 to Contract #5133 with Lockridge Grindal Nauen, P.L.L.P. (LGN) for federal relations services. K. Approval and execution of Amendment No. 3 to the Campus 2025 Improvements moving services contract. L. Approval of town road allotments: Baytown Township, $9,998.84; Denmark Township, $12,011.51; Grey Cloud Township, $3,900.95; May Township, $15,507.61; Stillwater Township, $13,184.14; and West Lakeland Township, $18,314.93. M. Approval of resolution to extend lease agreements for office space at the Washington County Historic Courthouse with Youth Service Bureau to December 31, 2010, and Valley Tours, Inc. to December 31, 2011. Sheriff's Office N. Approval to accept a donation from Lawrence J. Flaherty (retired Deputy) in the amount of $75 for the Explorer Program. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) REMINDER. NO BOARD MEETING ON MARCH 30, 2010 - 5TH TUESDAY Date March 9 March 10 March 10 March 10 March 11 March 13 Committee Time Finance Committee Metro Emergency Services Board MELSA MICA Metro TAB Policy Committee Washington County Republican Women's Organization 12:15 p.m. 10:30 a.m. 12:00 p.m. 2:00 p.m. 12:30 p.m. 9:00 a.m. Location Washington County Government Center 2099 University Avenue West — St. Paul 100 Empire Drive — St. Paul Kelly Inn, Sibley Room 2 "d Floor — St. Paul 390 Robert Street North — St. Paul Lake Elmo Inn — Lake Elmo WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * MARCH 16, 2010 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the March 2, 2010 Board meeting minutes. B. Approval to appoint Pamela McLain, Forest Lake, to the Workforce Investment Board, representing Small Business, to a first term expiring June 30, 2012. Community Services C. Approval to accept $30,000 per year in federal funds for 2010 and 2011 for Family Group Decision Making, a child protection services. County Attorney D. Approval to vacate an easement and authorize execution of appropriate documents relative to Sanitary Landfill Cleanup Agreement with the Minnesota Pollution Control Agency. Human Resources E. Approval to ratify the 2010 -2011 wages and health insurance for Confidential Supervisors. Property Records and Taxpayer Services Public Health and Environment Public Works F. Approval to renew application of on sale and Sunday liquor license for the Outing Lodge at Pine Point, LLC for the period April 1, 2010 through March 31, 2011. G. Approval of extended business hours on Saturday, March 27, 2010 in the Stillwater License Center, Woodbury License Center and the Forest Lake License Center. H. Approval to designate a representative to act as an agent for Washington County in the execution of the signatory portion of manifests and other transportation documents pertaining to waste shipments for waste collected at /or transported from the Washington County Environmental Center. I. Approval and execution of Amendment No. 3 with Parsons Electric, LLC for electrical services to extend the contract term to February 14, 2011. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. ************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) REMINDER. NO BOARD MEETING ON MARCH 30, 2010 - 5TH TUESDAY Date Committee Time March 16 Housing and Redevelopment Authority Board 3:30 p.m. March 17 Counties Transit Improvement Board 8:30 a.m. March 17 Workforce Investment Board 8:30 a.m. March 17 Metro TAB Program and Advisory Board 12:00 p.m. March 18 MN High Speed Rail Commission 11:30 a.m. March 18 CAP - Ramsey and Washington Counties 6:30 p.m. March 18 Parks and Open Space Commission 7:00 p.m. Location 1584 Hadley Avenue North — Oakdale 90 West Plato Blvd. — St. Paul Platinum Bank, 7667 l0`" St. N. — Oakdale 390 Robert Street North — St. Paul 601 St. Andrew Street — La Crosse, WI 450 Syndicate Street North — St. Paul 101 West Pine — Stillwater Washington �v BOARD AGENDA MARCH 16, 2010 - 9:00 A.M. 1. 9:00 Roll Call Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or fiunction of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a consent card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves Me right to limit an individual's presentation Wit becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items 3. 9:05 Consent Calendar — Roll Call Vote 4. 9:05 Community Services — Richard Backman, Division Manager Proclaim April as Child Abuse Prevention Month 5. 9:15 Property Records and Taxpayer Services — Carol Peterson, Elections Supervisor Joint Powers Agreement with School District 832, Mahtomedi Area School, Election Administration Services 6. 9:20 Public Works — Don Theisen, Director A. Update on the Environmental Center B. Change Order #3 to Contract with Jorgenson Construction Related to the Environment Center 7. 9:30 Public Health and Environment — Jeff Travis, Program Manager Licenses for the Use of Real Property - Collection of Household Hazardous Waste 8 9:35 General Administration — Jim Schug, County Administrator A. 2010 Census B. Draft 2030 Comprehensive Plan C. Legislative Update 9. 10:00 Public Health and Environment — Lowell Johnson, Director Formal Board Hearing on an Appeal of the Dept intent of Public Health and Environment's Finding of Fact, Conclusions of Law and Order Denying Appeal in the Matter of David A. Beaudet, November 15, 2009 of the County Environmental Charge 10. 10:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a figure board meeting. 11. Board Correspondence 12. 11:00 to 11:20 — Executive (Closed) Session with the Office of Administration Discuss Possible Joint Purchase with City of Woodbury of Property Owned by Dale 13. 11:20 Adjourn 14. 11:20 to 11:40 — Regional Railroad Authority Workshop with Public Works Update on the Counties Transit Improvement Board March 17 Meeting Agenda Items 15. 11:40 to 12:00 — Board Workshop with Administration Association of Minnesota Counties' 10 Point Redesign Plan 16. Break 17. 12:30 to 1:30 — Board Workshop with Administration Orientation of the New County Board Room on the 5th Floor * *MEETING NOTICES LISTED ON BACK ** Assish've listening devices we available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER