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HomeMy WebLinkAbout2010-02-16 CC PacketC V 1 ter TtlF [fR�ry /C /CE OF MfNR ENN /N REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street February 16, 2010 REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. AGENDA 7:00 P.M. APPROVAL OF MINUTES - Possible approval of February 1, 2010 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Proclamation: Stillwater Girls Swimming & Diving Team Day 2. Resolution 2010 -28, Certificate of Appreciation — Stillwater Hockey Association 3. Resolution 2010 -29, Certificate of Appreciation — Cub Foods 4. Stillwater Bicycle Criterium —June 20, 2010 -Andrew Dahl OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD 7. Finance Director 2. Fire Chief 4. Community Dev. Director 6. City Attorney 8. City Administrator Comp Plan Update CONSENT AGENDA (Roll Call) 5. Resolution 2010 -30, directing payment of bills 6. Resolution 2010 -31, approving forestry consultant contract for 2010 7. Resolution 2010 -32, approval of total system support service policy with Cardinal Tracking, Inc. 8. Resolution 2010 -33, approval of software license agreement with Cardinal Tracking, Inc. 9. Resolution 2010 -34, approval of storm water maintenance agreement with Brown's Creek Watershed 10. Resolution 2010 -35, approval of Stillwater Area Public Schools partnership - Police and Fire PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 11. This is the date and time for a public hearing to consider the 2010 Street Improvement Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 29 and February 5, 2010 (Resolution — Roll Call) UNFINISHED BUSINESS 12. Possible second reading of Ordinance 1013, an ordinance amending the City Code by amending §30 -1 Garbage and Rubbish (Ordinance — Roll Call) 13. Possible approval of findings of fact relating to denial of request from Grant LaForce for a request for a variance for the construction of a lean -to located at 641 Hidden Valley Court in the RA, Single Family Residential District and any variances related thereto (Resolution —Roll Call) 14. Discussion on Outdoor Wood furnaces NEW BUSINESS 15. Possible 1st reading of Ordinance 1014, and adoption of resolution relating to Council representatives voting on commissions (1st reading — Roll Call — Resolution — Roll Call) 16. Information from Charter commission relating to publication of proceedings according to City Charter 17. Possible approval of temporary easement — Mn /DOT (Resolution — Roll Call) 18. Possible directory and information kiosk in parking ramp 19. Possible approval of Minnesota Cultural Heritage Grant application for Phase III of Stillwater Heirloom Homes & Landmark Site Program 20. Possible appointments to Downtown Parking Commission (Resolution- Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 21. Beyond the Yellow Ribbon Update STAFF REPORTS (continued) ADJOURNMENT to executive session for performance review All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 6talerr IMF VIRTHPLACE OF MINVEICT& CITY COUNCIL MEETING February 1, 2010 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Polehna, Roush and Mayor Harycki Absent: Councilmember Gag Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS Phase 3 Levee Proiect - Brett Coleman, Corps of Engineers 4:30 P.M. Mr. Brett Coleman, representative of the Corps of Engineers, provided Council with an update on the proposed levee project, and has completed most of the Engineering Document Report (EDR). He stated that currently the Corps does not have all the money to complete the project ($8M) and presented estimated costs of various projects that could be done with the $2.3M which is only federal money. The Council expressed concern that the estimated costs by the Corps were being estimated so high that the project wouldn't be feasible. City Administrator Hansen stated that Congress and the State of Minnesota have stated that the City cannot ask for more money until the City has spent what it has. On a question from Mayor Harycki, Mr. Coleman stated that construction would be in 2011. Integrated Emergency Management Course — Deb Paige, Washington County Emergency Manage Ms. Deb Paige, Washington County Emergency Management Manager, presented Council with an opportunity to attend an Integrated Emergency Management Course City Council Meeting February 1, 2010 being offered by FEMA. She stated that the County has received a grant so that the program is built to enhance/improve the emergency management in the City, therefore it is important to include elected and appointed officials in this course. It was the consensus of the Council that whoever was interested would submit their name to City Administrator Hansen and he would forward the information to Ms. Paige. STAFF REPORTS Mayor Harycki asked if spot checks are still being done on the semi-trucks going across the bridge. Chief Gannaway responded in the affirmative. Fire Chief Glaser reported on 2 fire incidents during the last weekend in January. He also reported that he and Chief Gannaway attended the Urban Area Security Initiative at Washington, which received $330,000 of grant funding distributed throughout the County. He stated that they have had several meetings regarding the Stillwater Marathon. Councilmember Polehna thanked City Clerk Ward for organizing the banners for the Welcome Home for the Red Bulls. City Clerk Ward stated that it is was a cooperative effort between Public Works, Washington County, and Specialty Signs. Community Development Director Turnblad reported that the restrooms are now open in the parking ramp. He also stated that the ramp is approximately 1 /4 full. He also reported that he will be preparing a response to the recent article on the Shoddy Mill being placed on the Stillwater Barge property. He stated that this was requested by Mn/DOT and the DNR. Public Works Director Sanders provided an update on the Shoddy Mill transfer, and that it may happen in the fall of 2010 and in place by the end of the year. He reminded the Council that there is a neighborhood meeting on Thursday, February 4, 2010, at 7:00 p.m., relating to the 2010 Street Improvement project. City Administrator Hansen reported that the Legislature convenes February 4. He stated that he will be watching, in contact with the League during the Legislative session, and it may be possible that the recently approved 2010 budget will have to be amended, but does not know to what extent. Mayor Harycki recessed the meeting at 5:49 p.m. Page 2 of 11 City Council Meeting RECESSED MEETING Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Cook, Polehna, Roush and Mayor Harycki Absent: Councilmember Gag Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Pledge of Allegiance. APPROVAL OF MINUTES Possible approval of January 19, 2010 regular meeting minutes. February 1, 2010 tB1I111111a►Tip Councilmember Cook provided a correction to the minutes on Page 7 under the feasibility report for 2010 Street Improvement relating to traffic as stated below: "Councilmember Cook stated that residents are concerned that improving the street may increase the speed of vehicles especially on Linden Street. Mr. Kraftson responded that because this street is a mill and overlay, there are limits on what can be done, because most traffic calming features are more closely related to a reconstruction project. He also stated that he did refer the residents to contact Mr. Sanders of their concerns for review by the Traffic Safety Review Committee. He mentioned that the traffic may be an enforcement issue as well." Motion by Councilmember Polehna, seconded by Councilmember Roush to approve the minutes as corrected. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Gail Nordstrom Mayor Harycki read the proclamation dedicating February 13, 2010 as Gail Nordstrom Day in recognition for almost 20 years of service as the children's librarian. OPEN FORUM There were no public comments. Page 3 of 11 City Council Meeting CONSENT AGENDA February 1, 2010 1. Resolution 2010-24, directing payment of bills 2. Possible approval to purchase firefighter turnout gear 3. Possible approval to purchase radio pagers and associated accessories 4. Possible approval of Utility Billing Adjustments 5. Possible approval of Pay Equity Report Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the Consent Agenda. Ayes: Councilmembers Cook, Roush, Polehna and Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 09-51.This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision from Grant LaForce for a request for a variance for the construction of a lean-to located at 641 Hidden Valley Court in the RA, Single Family Residential District and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on January 8, 2010. (Tabled from 1/19/2010 meeting) Community Development Director Tumblad reviewed the appeal and action of the Planning Commission regarding Mr. Grant LaForce's request for a variance to allow a recently constructed lean-to on his garage to remain in place. This lean-to is located two feet from the side property line. He stated that the Planning Commission did not find a justification for the variance or a hardship. Mayor Harycki opened the public hearing. Grant LaForce, 641 Hidden Valley Court, stated he is appealing the decision of the Planning Commission. He felt that it was denied because the original report was incorrect, which stated that a 10 foot setback was required, when in fact, it was a 5 foot setback that is required. He explained that the lean-to was built basically to accommodate a pass through from the front of his house to the backyard, so that he is able to get his boat and trailer in and out during various times. He stated that it is that size because there is a 15 year old oak tree, approximately 20 feet in front of the lean-to and sits approximately 5-8 feet off the property line, which would make it difficult to maneuver a vehicle and trailer in and out of the backyard. He stated that the required building setback is three feet and that he is only a foot off of that. He also stated that Code allows 1,000 sq. ft. of garage space and no more than a three car garage. He stated that with the lean-to and the double car garage, he has only 896 sq. ft. He explained that he cannot use one of his other single car garages because he stores building materials from his job. He continued that the City informed him that he would get a citation if the materials were outside. He stated that another reason he built the Page 4 of 11 City Council Meeting February 1, 2010 lean-to is that he has couple of vehicles, one being restored, and his work vehicle, and since the other garage was used for materials, he needed more room. He stated he was aware that if a building is any closer than three feet it has to be fireproof. He confirmed that he would be willing to fireproof the wall to the Fire Codes so if there ever was a fire for any reason it could be contained within that lean-to. Mayor Harycki asked if the house next door was owned by the people living there, or if it was owned by a management company. Mr. LaForce stated that Cates Construction owns it. Councilmember Polehna asked if the floor was cement or dirt. Mr. LaForce stated that there is a cement slab but no foundation, and that it is mainly used for a pass through to the back yard. Councilmember Polehna asked how it was built without going through the City Building Department and following the Codes of the City in the first place. Mr. LaForce responded that he had talked to the Building Official and that a building permit was not needed for a lean-to. Councilmember Polehna stated he wanted to make sure that this wasn't something that had already been built and then requesting forgiveness later. He stated that he has received calls from neighbors. Councilmember Polehna asked about moving the tree which would allow Mr. LaForce to meet the requirements. Mr. LaForce responded that there would be problems which would be the cost of moving the tree, where to move it to, and, if he did reduce it to 8 feet it would be too narrow to open a car door. He stated that it is open on each end and supported by the wall. Councilmember Polehna stated that he felt that a lean-to was more of a carport than a garage, and what Mr. LaForce has now is an open ended garage. Mr. LaForce stated that the wall was built to support the roof and for protection against the elements. Councilmember Roush asked if Mr. LaForce's business is to the point where some of the commercial goods should be at a commercial storage facility. Page 5 of 11 City Council Meeting February 1, 2010 Mr. LaForce stated that his business isn't big enough to absorb the coat of storage of the materials for his businesses. He also explained his reuse and recycling of the items. Councilmember Cook asked Community Development Director Turnblad if it was true that inaccurate information was presented to the Planning Commission. Community Development Director Turnblad explained that in the staff report it had stated a 10 foot setback, actually if it's an attached garage. For any building besides an attached garage, it is 10 feet, but there is a footnote that states if it's an attached garage it's five feet. He stated that the correction was made at the Planning Commission meeting with an oral statement. Councilmember Cook asked about the requirement of a three foot setback. Community Development Director Turnblad responded that the Building Code for fire protection purposes wants to see a 6 foot separation for certain kinds of structures, so from a Building Code standpoint, three feet is the absolute minimum amount for any kind of structure. He stated that the Zoning Code is a different set of regulations, which looks at things besides just public safety. It looks at a number of other issues, and therefore the Zoning Code says five feet and the Building Code say no less than three feet. Councilmember Cook asked if there was a fence between the properties and if that met the Fire Code. Fire Chief Glaser responded that there is always concern when things are close together. Fire can escape from the area of origin, and the closer together things are, the more it can cause problems. Councilmember Polehna asked about the business license. Community Development Director Turnblad explained that Mr. LaForce has a Home Occupation permit, which is specific about what can or can't be done. Essentially, as long as in this case there aren't any outside employees, materials aren't stored outside, and not more than 300 sq. ft. of the home is used for purposes of home occupation. He stated that if Mr. LaForce outgrows his property, he would have to bring it back into compliance, and that at this time he believes Mr. LaForce is in compliance. After considerable discussion on the issue of reducing the size of the lean -to, the Zoning Code and the Building Code differences, and removing the wall, Mr. LaForce responded that he would be willing to meet the Building Codes, the three foot. He stated the back is at 3 Y2 feet and the front is at 2 feet, because of the shape of the lot, but if he is allowed to adjust it a foot, he could live with that. He also stated that if he had to make that wall fireproof, he would like to leave the wall there itself, but move it so Page 6 of 11 City Council Meeting February 1, 2010 it is parallel three feet to the lot line. He stated that if he had to meet the Zoning Code, he felt he would have to take the matter to court. Councilmember Cook stated that she would like to know definitively whether or not Mr. LaForce needed a permit to build a lean -to. Mr. Turnblad responded that he would find that out from the Building Official. Motion by Mayor Harycki, seconded by Councilmember Polehna to deny the request and direct staff to prepare findings of fact to be acted upon at the February 16, 2010 meeting. Ayes: Councilmembers Cook, Roush, Polehna and Mayor Harycki Nays: None UNFINISHED BUSINESS Downtown garbage follow -up Community Development Director Turnblad asked what the options were for screening or getting the trash out of public view in the downtown area. Mr. Turnblad presented two areas for Council consideration regarding tweaking the City's existing Codes. One was through the Design Review Guidelines, and the other through a Special Use Permit. Mayor Harycki felt that making something required during these economic times would put hardships on the businesses and he would prefer not to do that. Mr. Jeff Johnson, vice -chair of the Heritage Preservation Commission, reviewed the HPC process and suggested that maybe it should be tied to a review of a sign for a new business, because the commission sees that more than a remodel. Community Development Director Turnblad stated that there is really not a connection between the sign — trash connection. Councilmember Cook stated that she felt that the issue goes past the aesthetics into public health and safety. She did state that when changes come before the HPC, there should be a mechanism to require the trash issue to be taken care of. She felt that maybe certain requirements are done during the summer. Councilmember Roush felt that the overall costs for daily pickup would be less because the number of trash dumpsters would be reduced. Mr. Johnson also suggested the possibility of issuance of business licenses and tie the trash enclosure with that license. Page 7 of 11 City Council Meeting February 1, 2010 It was the consensus of Council to use Option 3, tweaking current Codes, finding out the amount of haulers, availability of daily pickup, and test the waters for daily pickup by contacting the Chamber and the IBA. Community Development Director Turnblad stated that he will discuss with the Planning Commission on language for tweaking the Code relating to trash, and bring their recommendations along with the additional information requested. NEW BUSINESS Possible first reading of ordinance 1013, an ordinance amending the City Code by amending X30-1 Garbage and Rubbish City Attorney Magnuson reviewed the proposed ordinance relating to the request of Lego team from Rutherford Elementary School regarding a safety issue concerning the placement of garbage cans on collection day. Motion by Councilmember Roush, seconded by Councilmember Polehna approving the first reading of Ordinance 1013, an ordinance amending the City Code by amending §30-1, Garbage and Rubbish, with the second reading being done on February 16, 2010. Ayes: Councilmembers Cook, Roush, Polehna and Mayor Harycki Nays: None Possible approval of dock permit for St. Croix Boat & Packet (Resolution — Roll Call) Motion by Mayor Harycki, seconded by Councilmember Cook to table the approval of the dock permit to the March 2, 2010 meeting. All in favor. Possible approval of Special Events and Agreements for Downtown Art Fairs (Spring & Fall) (Resolution — Roll Call) Community Development Director Turnblad reviewed the special events and agreements related to the Spring and Fall Art Fairs. He stated that there are no changes in the agreement from previous years. Motion by Councilmember Polehna, seconded by Mayor Harycki to adopt Resolution 2010- 25, approval of the 2010 Rivertown Art Fair (Spring) and 2010 Fall Colors Fine Art & Jazz Festival Agreements. Ayes: Councilmembers Cook, Roush, Polehna and Mayor Harycki Nays: None Information on voting Councilmembers on Commissions/Committees/Boards City Council Meeting liaZIMIMM City Attorney Magnuson stated that the City Charter is silent on the subject, but Minn. Stat. §412.1 authorizes the City to create departments and advisory boards for the proper management of its affairs But that no statute controls whether a council person is entitled a vote on a board that the council creates. He stated the staff lawyers at the League of Cities found nothing directly on point nor did their search reveal a pattern of practice in other cities. He stated that the City code allows any person aggrieved by any committee to appeal that decision to the City council. It would mean that a council person that voted in committee could have their credibility challenged on appeal and recommended that voting not be allowed, but it was up to the Council. Councilmember Roush expressed concern about Councilmembers not voting on Joint Board etc. City Attorney Magnuson stated that the Joint Board, Watershed District and Joint Cable are Joint Powers entities and would not be a part of non-voting issue, Motion by Mayor Harycki, seconded by Councilmember Polehna directing staff to provide information on the impacts on the Planning, Park and Recreation and Downtown Parking Commission based on the no vote option. All in favor. Possible Awarding of Contract for Annual Sprinkler and Alarm Testing (Resolution — Roll Call) City Administrator Hansen reviewed the bids for the annual sprinkler and alarm testing. He felt that is was significant savings and that Deputy Chief Ballis did a great job in bidding out these items. Motion by Mayor Harycki, seconded by Councilmember Roush to adopt Resolution 2010-26, approving contract with Escape Fire Protection for fire suppression system annual testing and approving contract with EFS for alarm system annual testing. Ayes: Councilmembers Cook, Roush, Polehna and Mayor Harycki Nays: None Possible Authorization of Certified Local Government Grant Application through the Minnesota Historical Society Community Development Director Turnblad reviewed the request for the Certified Local Government Grant. He stated that with this grant, staff would be applying for a Legacy Grant to cover the required match for the CLG grant, therefore the cost to the City would be in-kind staff time and HPC members. Motion by Councilmember Polehna, seconded by Councilmember Cook adopting Resolution 2010-27, authorizing the Certified Local Government Grant Application through the Minnesota Historical Society. �16 •. City Council Meeting February 1, 2010 Ayes: Councilmembers Cook, Roush, Polehna and Mayor Harycki Nays: None Discussion on interview process for Downtown Parking Commission City Clerk Ward stated that there were three applications for the Downtown Parking Commission, and being that there was no Council Representative on the Commission asked how the Council wished to proceed. She also stated that Councilmember Gag has indicated that he would help with the interviews, and that normally the chair of the commission also interviews. Councilmember Cook stated that she would be willing to be Councilmember Gag's backup. It was the consensus of the Council that interviews would be held by Councilmember Gag, Chief Gannaway and the Chair of the Downtown Parking Commission. COUNCIL REQUEST ITEMS Councilmember Polehna thanked the community for welcoming the troops home and that the rest will be coming home shortly. Mayor Harycki stated that when the buses came through town the people in the Mad Capper came out of the establishment to welcome them home. Councilmember Cook asked what will be the next step in the levee issue and whether another meeting would be needed. City Administrator Hansen stated that lobbying at this time would not be productive at this time because until the City spends the money that it has we won't get anymore. Councilmember Polehna suggested that the City be proactive and keep this issue on the radar of the representatives. Mr. Hansen stated that there may be some flexibility at the state level outside the normal 12% area with the City and the State partnership and spend the remaining funds and that he has been told it is a possibility. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Cook to adjourn at 8:39 p.m. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Page 10 of 11 City Council Meeting February 1, 2010 Resolution 2010-24, directing payment of bills Resolution 2010-25, approval of the 2010 Rivertown Art Fair (Spring) and 2010 Fall Colors Fine Art & Jazz Festival Agreements Resolution 2010-26, approving contract with Escape Fire Protection for fire suppression system annual testing and approving contract with EFS for alarm system annual testing Resolution 2010-27, authorizing the Certified Local Government Grant Application through the Minnesota Historical Society Page 11 of 11 City a� Thodamation - WHEREAS, 7HE siILLWA7Ep, GIRLS sWrqwmixG & DIVING TEAM, are the 200-9-2010 MSHSX Class - AA State champions; - WHEREAS, this season they had 10 wins and tosses; aCong with being: • SEC ReCay Champions • SEC f Conference Champions • SEC DuaCNeet Season Champions • -MSCA 4AA True Team State Champions • MS51SL Class AA State Champions • NSC-A True Seam State Class AA Champions • Silver Certificatefor I Academics F IM ^ WWEREAS, the 92 member team set 4 new Section 4AA records, an4f 4 new Conference records; and - WHEREAS, the team had 47 Section quafifters; 14 .Ad Conference Athletes; 3 ACC Conference YfonorabCe Mention Athletes; 12 IndividuaC State Quatifiers, 12 State finalists; 3 individuaf State Champions; 2 relay State Champions; 8 AffState Athletes; 8 ACC American Athletes; 2 Academic ACC American Athletes; and 47 Perfect attendance award winners; and 'WHEREAS, the team had Section 4AA Diver of the Year, and 'WHERE-AS, the Diving Coach received the Section 4AA Diving Coach of the year award; and 'WHEREAS, one of the athletes received Section 4AA Swimmer of the year. NOW, 9WEREFORE, 1, XEXHARYCX by virtue of the authority vested in me as Mayor of the City of StiCIwater, do hereby proclaim J:`EBRUARY 17, 2 - STILL GIRLS S"WIMMIN"G & DIVING T!E, DAY A090h Sti�.Q�ate�, �,/Vli�� Ceh o6 uApp necia tiom pnesellted to 'WHEREAS, the StiCCwater Hockey .association presented to CounciCaproposalfor an outside skating rink far their association and the community; and "11 HERE, S, the proposaCincluded the funding of the construction of the rink by the Stillwater Hockey ..Association; and - WHEP,E -A5, the StiCCwater City CounciCfeeCs that the proposaC would benefit the residents of the community as lweCCas the StiCCwater Hockey .association. 1 WHERE.a.S, since its inception, the outdoor skating rink has proved its significance by the number of residents using the facility. WO TWEREFORE, BE ITRESOLIVED that the Stillwater City CounciChereby extends the StiCCwater Hockey .association and their volunteers, their appreciation for submitting the proposaC, funding the costs far construction andproviding an outdoor skating rink for the residents of the community. - Adopted by the Stillwater City Council this 16t day of Fe brua ry ) 2010. � -Mayox Nq o� '9tiffivateh, (-MinFlesota Oe Ideate o f v4ppheeiatioul pneecoted to RESOLUTITON zo o - 2g f WH REAS th e City of Stillwater is a Beyond the yeCCo�w Ribbon Community; and "WHEREAS, the Beyond th yeClbw Ribbon Community focuses on the support of our troops and their famiCtes; and 1 WHERBAS, Cub ,Foods has been recog by the Ninnesota NationaCquarddas a yeClow Ribbon Business. ^WH REAS, Cub ,,,Foods has been an active participant in the Beyond the yeCl6w Ribbon campaign by supporting the troops and their families; and ^WHEREAS, Cub „Foods is a business Cocated in Stiffiwater. NOW 'MEREFORB, BE TrRESOLTED that the Stiffiwater City CounciCon beha6Fof its residents, sokCiers andtheir families of the community, extends recognition and appreciation to CUB „FOODS for their contributions to StiCCwater s Beyond the yeClbw Ribbon Community, Adoptedby the Stillwater City CounciCthis 16t' day of FebryGLr1 , 2010. �-Mayoh � f = 216 North 4 Street Stillwater, MN 55082 telephone; 651- 430 -8800 Fax: 651- 430 -8809 APPLICATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DAYS PRIOR TO THE PROPOSED EVENT INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED Submittal Date: ° J. APPLICANT INFORMATION (Please Print on Application) Organization. "`- lr `� ,� <. r ,,�t. I �'/'ib' Type of Organization: Non- Profit V w For- Profit Contact Person:��� Email Addresst�r "Y °1 Address State Zip Daytime Phone Alternate Phone Number EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: Hours of Event. p� �.,,d�� Acl � ^° (Special Events conducted after 10:00 p.m. require Council approval of a Type of Event: variance tot the noise ordinance) ( J�p t�r i - f �, i e Description of Event: ,,P ice., f Proposed Location of Event (be specific): L.f If Lowell Park is used: North Lowell Park Estimated number of people to attend: South Lowell Park (check which one or both) The following information is required for consideration (Check next to items pertaining to your event. If not applicable — please put "NIA" in the space) Selling Alcohol - Temporary Liquor Licenses are ONLY available to non - profit organizations - $25.00 per day Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee 4 ..... Site Map (Required for all events) — attach to application Parking Impact (Required for all events) - Describe in detail: (Continued on Back)` ,_ rt .. , Special Si na a Describe: � ^' ` � '� -" Approval Letter from Property Owner if on Private Property (attach to application) t _ Vendors will be present at the event (SEE ATTACHED) Tents or Membrane Structures Size ) , Location Exiting Points t"iV ,_4" Cooking Operations Propane Dee Fat Frying Other , `� ' °? . < c g p P P rY� g _ �`� i�1 t��. �. _:4— Open Flame or Burning Operations Describe: Water Activities (River /Lakes) River /Lake Name: EMS Needs EMT Standby Ambulance Standby Fire Department Standby Fireworks ` s _ Street Closure What Streets:_ ;. w Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651 -351 -4900) to arrange for an officer` Restrooms (Portable) Applicant to pay for'restrooms – Contact I ublic Works to arrange f„ � 7 a 0 – t?51- 275 -41Q Live Entertainment – Describe type of Music: VQJ Promotion /Advertisement of Event – Describe Level of Promotion /Advertisement Applicant Signature Reviewed By: (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director FEES (if applicable) Other Fees: Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) TOTAL FEE FOR EVENT: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: Copy of Approved Application with Comments sent to applicant (Date) Rey. 0 1 OR Racing Schedule June 201h 0 9th Annual Nature Valley Gran Prix Stillwater R�M RM gm C� 2nd # 1 st LJI Sewhome pW tover A - w..md umm Bhoor LJI Nature Valley Grand Pri Stillwater Criterium Sunday, June 20 2010 1 Proposal for the City of Stillwater, Minnesota The Nature Valley Grand Prix is a five-day cycling event, The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's ninth year and seventh year in Stillwater. The Grand Prix is part of the National Racing Calendar (RC), USA Cycling's listing of the top professional races in the country. The event is the number one ranked national event in the United States for the last three years running. Professional / Elite Bicycle Races in Stillwater The Nature Valley Grand Prix concludes with a race in Stillwater and that is regarded as "the most &62cult bicycle criterium in the United States! ". For 2010, the Stillwater Criterium will be held much the same as before with some minor improvements to attract more spectators and racers and again will be the closing race to the weekend's events. The 2010 Stillwater Criterium will include just three divisions: pro/elite men, pro/elite women and advanced amateurs. In addition to the racing, a kids race that is two blocks long is planned as usual to bring the families out to enjoy the day and give the kids an added bonus for bringing their bikes. Schedule 9:00arn — Streets closure begins — 2nd Street from Chestnut to Pine (hilltop) 10:00 - Streets closure begins around entire course 11:00 — Amateur race (40 min.) 12:00 - Women's intro 12:10 - Women's elite race (45 min.) 1:10 — Kids Fun Race 1:30 - Men's Intro 1:45 - Men's elite race (60 min.) rd 3:00 — Streets opened in neighborhood area and along 3 Street 3:30 - Streets open Associated Activities The audience for the bike race is Minnesota and Wisconsin families. In addition to bicycle racing, the Festival organizers provide stunt riders, DJ music, an expo area with food vendors and kids' activities. Stillwater area groups are encouraged to add their own family activities to the Festival as the south neighborhood hosts a picnic in Triangle Park in conjunction with the race. Street/Road Closures A complete closure of the race course is needed to ensure safety for racers, spectators and residents. This circuit must be closed to traffic and free of obstructions (e.g. parked cars, dumpsters). Closure will last from 10:00am to 3:00 pm. Resident Notification A key to a successful event is to minimize inconveniences for the residents. Pre-Event • Late Winter / Early Spring - Letters, schedules and course maps will be sent to all affected residents and businesses. The letters will include contact information for people wishing to discuss their concerns with the organizer. • Two weeks advance — A reminder will be delivered to the residents and businesses affected by impending street closures. • Day Prior to event — Street closure signs will be posted per Police Department guidelines. • Other - Press releases and maps will be sent to the Stillwater Gazette (among other media outlets). Posters and brochures will be distributed throughout the community. Event Day • Pedestrian crossings - Pedestrians can cross the course at many locations. • Detours — will be designated per Stillwater and Washington County guidelines. • Maps - Course marshals will provide course maps and schedules to motorists who ask for information. • Vehicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safety reasons.) • Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so before, between or after the completion of the races. Route Security Route security will be provided by a combination of police and volunteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the corner marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chestnut/2nd, Pine/3rd and 3rd/Chesnut. The fourth officer will "float". Event setup will begin Sunday morning at 7 am and will be completed by 1 lam. Road barricades needed to close the race circuit will be pre-placed on Friday or Saturday They will be pulled into place when needed (see above) and then pulled back when the roads open. Tear down will begin at 3:00 pm and should be completed by 4:00 pm. Most materials will be loaded into trucks immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on Monday. Expo Area / Food Vendors In addition to the bicycle racing action, the Festival will have an expo area located in the parking lot located at the northwest comer of Olive and Second Street. The expo area is an addition that helps to attract more spectators by having bicycle industry and fitness related vendors, festival sponsors and food vendors. The expo should not affect parking as it is located inside the race course. The parking lot will be posted for no parking on race day. Typical setup of the expo area allows a vendor a 10'x10' space with pop-up tent. Food vendors will typically sell sandwiches, cold beverages, coffee and ice cream. Any cooking with open flames or any significant power source will be coordinated with the fire department for any safety concerns, Parking To minimize congestion in downtown Stillwater, we will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Mequested City Support: LO' lice: 4 officers onsite - coordinated by Bill Lenz, our Security Director Medical Personnel: 2 EMT's onsite — coordinated by Heather Edwards, our Medical Director Street Support: patching/cleaning prior to race day—coordinated by Steve Haugesag, Operations Insurance The Nature Valley Grand Prix is permitted under USA Cycling, the national governing body of the sport of bicycle racing. Insurance is provided by USA Cycling's carrier, American Specialty Insurance Services of Roanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds made from the Nature Valley Grand Prix will be benefiting our charity, Children's Hospital Hospice. 2009 NATURE VALLEY GRAND PRIX IN 4 STILLWATER BICYCLE RACE THIS AGREEMENT (the "Agreement") is made this 'V day of April 2009 by and between the CITY OF STILLWATER, Washington County, Minnesota (the "City"), and the MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation (the "Festival"). WHEREAS, in light of the foregoing, the Festival wishes and the City will permit the Festival to organize and conduct bicycle races in the City on June 14, 2009 (collectively, the "Races") as part of the Nature Valley Grand Prix in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City; NOW, THEREFORE, in consideration of the promises and the mutual covenant8 and agreements contained herein, the City and the Festival agree as follows: 1. Authorization. The City will permit the Festival to organize and conduct the - -49 Races in the City on June 14, 2009, 2. Race Set-up. The City will permit the Festival to set up for the Races on June 13, 2009 and June 14, 2009. V 3. The Races. The Races may consist of up to but no more than four bicycle - races: a pro and/or elite amateur men's race, a pro and/or elite amateur women's race, an advanced amateurs' race, and a race for children. Substantial changes in the format and duration of the Races will not be made by the Festival at anytime without advanced notice to the City. 4. Course for the Races. The course for the Races (the "Course") will begin at , or near the intersection of Chestnut Street West and 2nd Street East in the City (all locations specified in this paragraph are in the City). Participants will travel south on 2nd Street South to Pine Street East, take Pine Street East to Broadway Street South, head south on Broadway Street South to Churchill Street East, they will turn west and continue on Churchill Street East to I' Street South. Participants will then travel north on I" Street South to Willard Street East, veer West on Willard Street East to 2„d Street South, then go north on 2 ❑d Street South until they reach Pine Street East. Participants will head west on Pine Street East, then turn north on 3rd Street South. They will go north on 3` Street South until Chestnut Street East, where they will turn east until they reach 2 nd Street East. Minor changes in the location of the start and finish line of the Races on the Course will be determined in the Festival's sole discretion. However, substantial and significant changes may not be made without advanced notice to the City. S. Parking Control, To ensure that Downtown businesses retain parking availability for their customers during the Races, the City will close the City parking lot located immediately west of 2nd Street South, north of Olive Street East and south of Chestnut Street East on June 14, 2009 for use by the Festival. The City will also post and enforce signs prohibiting parking on all streets that make up the Course between 8:00 am and 4:00 pm, or until the Course re-opens, on June 14, 2009. The Festival will promote parking inside the Course by Race participants, volunteers, officials, organizers and anyone traveling to Stillwater for the Races by including a parking map and parking information in its promotional literature for the Races. 2 6. Traffic Control. The Course, including all intersections on the Course, will be closed to traffic during the Races. Prior to the Races, the Festival will make its best efforts to ensure that the closure of the Course, including all intersections on the Course, poses the least disruption possible under the circumstances to residents who live on or within the Course perimeter. The Festival will also make every effort to minimize the involuntary towing of vehicles because of the Race. The Festival will negotiate a road closure plan with the City's Chief of Police. 7, Garbage and Rubbish Removal. The Festival will make every effort to ' remove the garbage and refuse generated by the Races, including that left by spectators, by 10:00 pm on June 14, 2009. 8. Portable, Toilets. The Festival will provide portable toilets for participants and spectators to use on June 14, 2009, All portable toilets will be removed by the close of - business on Monday, June 22, 2009. In the event that all portable toilets are not removed before the close of business on Monday, June 22, 2009 the Festival will reimburse the City for costs incurred in removing the portable toilets. 9. Emergency Plan. The Festival will prepare an emergency plan that it will share with the City's Police and Fire Departments. 10. Closing of the Course, The Festival may, as it deems necessary, place and N leave materials used to close the Course (e.g., barricades, traffic cones) on the Course on June 12, 2009, June 13, 2009, and June 14, 2009. The Festival will re-open the Course to traffic as soon after the completion of the Races as it deems safe for participants and spectators. K 1, . . 6 11. Insurance, Hold Harmless, and Indemnity. The Festival agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Festival also agrees to provide to the City evidence of insurance coverage of at least the statutory liability limits for municipalities covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." 12. Public Information. The Festival will make every reasonable effort to ' notify property owners and businesses that are on or within the perimeter of the Course of any restrictions that might be placed upon their movements during the Races, including, but not limited to, distributing notices to each such residence or business no later than two weeks before the race. 13. Police Power, The City reserves the right to shut down the Races in the Aw event the Chief of Police determines that the , public safety is threatened, or the health or safety of participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical C Doctor designated by the Race in the Emergency Plan, 14, City Costs, The Festival will reimburse the City in the amount of $1,000 for costs incurred by the City Police Department, Public Works Department, or Fire Department to safely conduct the Races. The Festival will deposit the sum with the City no later than one week before the Races. U e, . .. L. 15. Impact Fees, The Festival will pay to the Greater Stillwater Chamber of Commerce for retention and use for the beautification of Historical Downtown Stillwater an impact fee of $1.00 per participant. This fee must be paid to the Chamber within thirty (30) days of the Race. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota Nonprofit Corporation By Andrew Dahl Its STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON 14, The foregoing instrument was acknow��L �d before me this TT day of April, 2009, by Andrew Dahl, the 7PC-e Diac duly authorized agent for MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofiteprporation. j Er DANE E E B ; RAZIER tjo r 'u, A C ki, Nrs T4 N : OTik i�iy 0 31 ' JULIC • MiNNES Notary i AW. PU61 C CITY OF STILLWA 11 elm- Diane F. Ward, Its City Clerk 5 STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON The foregoing instrument was acknowledged before me this 9q") day of April, 2009, by Ken Harycki, Mayor, and Diane F, Ward, Clerk, for the City of Stillwater, Notary Public .• - r, . T 0 February 16' 2010 Main Street Stillwater Independent Business Alliance request to the Stillwater City Council • The Main Street Stillwater Independent Business Alliance recognizes that requiring off -site parking for the 2009 marathon participants made a huge (positive) difference in parking & congestion downtown that day. We therefore request that the city require off-site parking for participants (bikers and their equipment, and vendors) for the 2010 bike race if it is approved, and also that the city require this for the 2010 Lumberjack Day vendors and/or workers whether volunteer or not as well. • We also recognize that the bike race and other very large events create an incredible amount of traffic congestion downtown, so we request that the bike race and Lumberjack Days promoters also be required to have a traffic officer at each of the three main intersections on Main Street for both pedestrian and motor traffic as well. S ar ri I �Iw to � I THE BIRTHPLACE OF MINNESOTA DATE: February 10, 2010 RE: Met Council Review of Comp Plan Update FROM: Bill Turnblad, Community Development Director BACKGROUND The Metropolitan Council staff determined in July of 2009 that our Comprehensive Plan Update was " incomplete " Since they do not have clear statutory authority to deny a local Comprehensive Plan (other than specific elements that relate to systems the Metropolitan Council is responsible for), this is the process that is used to encourage a municipality to submit plans that are more acceptable to them. Though the review letter was six pages long, the bulk of the comments were wordsmithing, requests for additional information, or requests for clarification. The changes will not affect any of the city's goals, policies, objectives or programs, but they do trigger a considerable amount of text, table, and map editing. For example, the request to include a table in the Land Use Chapter that showed city-wide land uses staged in five-year increments through 2030 necessitated edits and reanalysis in a dozen scattered places throughout the Comp Plan. * N 11 If the City Council has concerns with the attached revisions, please let city staff know. if there are no further edits, staff will resubmit the 2030 Comprehensive Plan to the Metropolitan Council this month. The Planning Commission unanimously recommended approval of the revisions as attached. attachment: Response Memo & Water' Lill THE BIRTHPLACE OF MINNESOTA Notes Met Council Comp Plan Update Review Met Council staff determined that the 2030 Comp Plan Update application was incomplete. Since they do not have statutory authority to deny a Comp Plan (other than for a few met council systems), this is their main method for not approving everything. Below are 1) each of the comments from Met Council reviewing staff; and 2) city staff responses to the comments. Aviation a. Reviewer: Chauncey Case (651-602-1724). i. Required materials 1. Needs to include text acknowledging the need to protect the region's general airspace. 2. Needs to include a "notification" element for MnDOT and FAA review of projects that could present obstructions to air navigation. ii. Staff suggests adding the following language on Page 9-27, which has been reviewed and approved by Chauncey Case: 1. The City of Stillwater recognizes the need to protect navigable air space both in terms of flight path and communications interference. The city's existing zoning regulations accomplish the task of protecting the flight paths through the establishment of maximum structure height. Even in the most liberal instance, structure height would not pose a problem for the safe operation of aircraft, since the highest building permitted in the city is a 50 foot tall agricultural building. And, if approved through the Special Use Permit process, the tallest tower allowed would be 100 feet. Should a project be proposed with the potential to interfere with air traffic, the city will notify the Federal Aviation Agency according to the requirements found in Federal Regulation Title 14, Part 77 using FAA form 7460. 2. Individual Sewage Treatment Systems a. Reviewer: Jim Larsen (651-602-1159) i. Required materials 1. Update needs to include our best estimate of the actual number of ISTS in operation in the city today. ii. Staff suggests revising the language on Page 10-9 to read as follows: 1. As of December 31, 2008 about 44 scattered individual on-site septic systems still existed in Stillwater. The city is committed to the proper design, location, installation and ongoing maintenance of these systems. The Stillwater City Code requires that all new individual on- 2030 Comp Plan Update Responses to Met Council Comments Page 2 of 22 site septic systems be installed according to Minnesota Pollution Control Agency (MPCA) rule 7080 permit requirements. Groundwater conditions, soil borings, distance to surface water, percolation tests, and design and type of system are further factors included in the developer's site evaluation. Permitting and maintenance is handled by Washington County due to the small number of on-site systems in the city. 3. Forecasts a. Reviewer: Dennis Farmer (651-602-1552) i. Required materials 1. Missing allocation of 2030 forecasts by Transportation Analysis Zone (TAZ). The Update needs to include the allocation of its 2030 population, households, and employment for each TAZ. This allocation, when totaled for all TAZs needs to match the City's total forecasts, 2. There is an inconsistency with sewered/unsewered forecasts in Chapter 10. ii. Staff suggestion: 1. TAZ allocations of 2030 population, households and employment will be provided as below. The attached TAZ map will also be included. - Traffic Analysis Zones (TAZ) 2008 Comprehensive Plan //( 1�11'�i B 00 1800 Feet O CwwIt Cay 4mA --�• Open Water TAM - Zone 1133 Zone 1134 - Zone 1135 - Zom 1138 M Zone1137 Zone 1138 ® Zone 1139 Zone 1140 ® Zone 1141 - Zone 1131 #mnemwI T7 N ni !D CD lO to W rD -0 O 9 n o (D N 0 (D n� 0 Q c D ° r) ID n 0 3 un 2030 Comp Plan Update Responses to Met Council Comments Page 4 of 22 TAZ 2008 Households 1030 Households 2008 Population 2030 Population 2005 Retail Employment 2005 Non - retail Employment 2030 Retail Employment 2030 Non - retail Employment 1133 10 12 25 25 333 162 100 130 1134 482 550 1,219 1,227 234 900 147 11500 1135 1042 1,173 2,636 2,619 426 853 190 2,450 1136 211 215 534 480 1,029 4,492 1,516 2,380 1137 860 860 2,176 1,920 57 0 0 345 1138 1760 2,040 4,453 4,555 27 412 40 500 1139 1189 2,100 3,008 4,689 59 853 40 299 1140 1495 1,552 3,782 3,465 282 1,021 720 2,635 1141 98 98 248 219 137 452 260 350 1151 0 0 0 0 0 0 0 0 City Total 7,147 8,600 18,082 19,200 2,584 9,145 3,013 10,589 Total employ 11,729 13,602 M.C. Forecast 8,600 19,200 1 1 13,600 Employment numbers based upon Washington County's TAZ modeling in 2001.8 2. Tables 103A and 10.2B failed to differentiate between sewered and unsewered properties. Though the table headings are labeled " sewered..." not all of the columns actually included ONLY sewered properties. Some of the data ALSO included unsewered properties. Both tables will be revised to correctly account for sewered and unsewered properties. The two tables will now look like this: Table 10.2A - Met Council Projections Year Sewered Population Total Population Sewered Households Total Households Total Employment 2010 18,300 19,100 7,250 7,500 11,600 2020 20,550 21,300 7,800 8,100 12,500 2030 19,200 19,900 8,300 8,600 13,600 Table 10.28 - City- preferred Projections Year Sewered Population Total Population Sewered Households Total Households Total Employment 2010 18,250 18,400 7,150 7,200 11,600 2020 21,170 21,300 8,050 8,100 12,5 0 0 2030 19,780 19,900 8,550 8,600 13,600 The city agrees with Met Council's 2030 total household and total population numbers. However, with the completion of the North Hill and Old Athletic Field Neighborhood sanitary sewer projects, the 2030 Comp Plan Update Responses to Met Council Comments Page 5 of 22 number of households on an ISTS is considerably less than Met Council figures show. Also, given the fact that over the last several years the housing market has fallen apart and with it the economy, the city does not believe that by 2010 the total household count will reach 7,500 as forecasted by the Met Council prior to collapse of the housing market. The city believes that a total housing count of 7,200 by 2010 is more realistic. Consequently, rather than a total population of 19,100 as forecast by the Met Council, the city feels that a total population of 18,400 is more likely. 4. Housing a. Reviewer: Linda Milashius (651- 602 -1541) i. Required materials 1. Based upon the growth projections shown in the Update, the number of affordable housing units should be 156, not 142. 2. The housing chapter needs to include a future land use table that shows the amount of land available for phased residential development especially during the time period 2010 -2020. The table also has to show proposed residential land use designations and density ranges. This is intended to show that sufficient land is available to address the city's share of the region's affordable housing needs. ii. Staff suggestions 1. As explained above in 3, ii, 2 there was an error in the sewered household numbers which affected the total household count. The total household count after correction is consistent with the Metropolitan Council's forecasted 2020 total household count and the original number of 142 affordable housing units. 2. The requested table is below. Residential Land Availability and New Units through 2030 Net acreage is gross minus steep slopes and wetlands. 2 3 units/acre for 51.1 net undeveloped acres, plus 136 currently available vacant LDR lots, plus 40 new in -fill units in the Minar Ave large lot neighborhood. 3 4.4 units/acre for 111.8 net undeveloped acres, plus 326 currently available vacant lots. 6 units /acre for 32.1 net undeveloped acres, plus vacant developed sites for 78 MDR units. 5. Land Use a. Reviewer: Lisa Barajas (651.602 -1895) b. Met Council reviewer comments below in italics; city staff suggested responses in bold. i. Include a table showing land uses staged in five-year increment Net acres' Density range Assumed density Total potential units Existing units Total Net units New 2010 -20 New 2020- 30 LDR 115.1 1-4.4 3 329 14 315 190 125 LMDR 185.8 4.4-9.7 4.4 818 13 805 480 325 MDR 45.1 1 6-14.5 6 349 0 349 210 139 TOTAL 346 1 1,496 1,469 1 880 589 Net acreage is gross minus steep slopes and wetlands. 2 3 units/acre for 51.1 net undeveloped acres, plus 136 currently available vacant LDR lots, plus 40 new in -fill units in the Minar Ave large lot neighborhood. 3 4.4 units/acre for 111.8 net undeveloped acres, plus 326 currently available vacant lots. 6 units /acre for 32.1 net undeveloped acres, plus vacant developed sites for 78 MDR units. 5. Land Use a. Reviewer: Lisa Barajas (651.602 -1895) b. Met Council reviewer comments below in italics; city staff suggested responses in bold. i. Include a table showing land uses staged in five-year increment Land Use Changes Through 2030 2000 FLU Density (Units /ac) 2000 2030 FLU Acres Density (Units/ac) 2010 Acres 2015 Acres 2020 Acres 2025 Acres 2030 Acres Change 2000 -2030 RESIDENTIAL SFLL - Up tot 1,236.4 LDR 1 -4.4 1,251.4 1,335.4 1,419.4 1,515.8 1,612.2 375.8 SFSL Up to 4 727.5 LMDR 4.4-9.7 810.5 845.4 880.3 908.4 936.6 2091 ASF Up to 6 140.0 MDR 6-14.5 105.5 108.3 111.0 113.8 116.5 -23.5 MF up to 15 HDR 12+ 69.6 69.6 69.6 69.6 69.6 69.6 SUB -TOTAL 2,103.9 SUB -TOTAL 2,237,0 2,358.7 2,480.3 2,607.6 2,734.9 631.0 COMMERCIAL - -- - 2000 est. Employees Est. Employ /Ac CN 150 13.7 NC 15 8.4 acres 126 employees 7.7 acres 115 employees 7.0 acres 105 employees 6.6 acres 99 employees 6.2 acres 80 employees -7.5 acres -70 employees CC 4,400 160.9 COM 30 156.8 acres 4,703 employees 154.3 acres 4,600 employees 151.8 acres 4,500 employees 153.9 acres 4,400 em to employees P Y 147.6 acres 4,275 employees -13.3 acres ees employees -125 em to BPC BPO CC 1.550 48.8 DMU 25 56.3 acres 1,408 employees 56.3 acres 1 1,400 employees 56.3 acres 1 1,350 employees 56.3 acres 1,300 employees 56.3 acres 1 1,186 employees 7.5 acres 1 -364 em to ees SI1B -TOTAL 6,11111 223.4 SUB -TOTAL 221.5 acres 6,237 em loyees 218.3 acres 1 6 115 employees 215.1 acres 1 5,955 employees 216.8 acres 5,799 employees 210.1 acres 1 5,541 em to ecs -13.3 acres 1 -559 employees INDUSTRIAL AND RESEARCH Est. Employees Est. Employ /Ac BPI 3.100 118.3 BPI 30 107.1 acres 3,213 employees 110.0 acres 3,300 employees 112.9 acres 3,388 employees 115.8 acres 3,475 employees 118.7 acres 3,562 employees 0.4 acres 462 em to ees RDP 50 28.1 RDP 30 14.6 acres 439 employees 31.1 acres 932 em to ees 47.5 acres 1,424 employe 63.9 acres 1,917 employees 86.4 acres 2,568 employees 58.3 acres 2,518 employees SUB -TOTAL 3,151) 146.4 SUB -TOTAL 121.7 acres 3,652 employees 141.1 acres 1 4,232 employee; 160.4 acres 1 4,812 employees 179.7 acres 1 5,39 employees 205.1 acres 1 6,130 employees 58.7 acres 1 2,980 rm ,lo INSTITUTIONAL A/O 1.500 180.2 INST 15 107.1 ac 1,605 employees 112.5 ac 1,687 employees 117.9 ac 1,768 employees 123.3 ac 1,850 em to employees P Y 128.7 ac 1,931 employees -51.5 ac ees employees 431 em to CEM ES,SS SUB -TOTAL 1,500 180.2 SUR -TOTAL 107.0 acres 1.605 employees 112.5 acres 1,687 employees 117.9 acres 1,768 em plovccs 123.3 acres 1,850 em Io ees 128.7 acres 1,931 employee's -51.5 acres 431 cm lovees PARK AND OPEN SPACE PN 551.4 PR 908.8 912.8 916.8 924.3 931.8 380.4 PC PG OPS RAIL PM 17 .3 M 17.3 17.3 17.3 17.3 17.3 0.0 SUB -TOTAL 568.7 SUB -TOTAL 926.1 930.1 934.1 _ 941.6 949.1 380.4 WATER BASINS WATER & WETLANDS fi71.4 WATER & WETLANDS 691.8 712.0 732.1 752.2 772.4 101.0 ROADS - - - ROW 7115.3 ROW 814.4 821.1 827.7 834.4 841.11 135.7 TOTAL 10,750 em to ees 4,599.3 acres TOTAL 5,119.5 acres 11,494 em to ees 5,293.8 acres 12,034 employees 5,467.6 acres 12,535 employees 5,655.6 acres 11,041 employees 5,841.3 acres 13,602 employees 1,242.0 acres 2,852 em to ees Met Council Estimate 10,719 employees Met Council Estimate 11,600 em to ees P Y 12 500 employees 13 600 employees 2 881 employees , Notes for Land Use Change table: Key to abbreviations: SFLL = Single Family Large Lot; LDR = Low Density Residential; SFSL = Single Family Small Lot; LMDR = Low/Medium Density Residential; ASF = Attached Single Family; MDR = Medium Density Residential; MF = Multiple Family; HDR = High Density Residential; CN = Commercial, Neighborhood; NC = Neighborhood Commercial; CC = Commercial, Community; COM = Commercial; DMU = Downtown Mixed Use; BPC = Business Park Commercial; BPO = Business Park Office; BPI = Business Park Industrial; RDP = Research & Development Park; A/O = Administrative /Office; INST = Institutional; CEM = Cemetery; ES = Elementary School; SS = Secondary School; PM = Park, Marina; PN = Park, Neighborhood; PC = Park, Community; PG = Park, Golf, PR = Park, Recreation & Open Space; OPS = Open Space; M = Marina 1. 2030 Future Land Use classifications changed to be more consistent with Met Council classification suggestions. Consequently, direct acreage comparisons with the land use classifications of 2000 are not very useful, since the densities for each residential classification also changed. The density change makes sense given zoning district density ranges, but it makes comparison to 2000 more or less meaningless. 2. In the 2030 FLU classification system, schools and churches are classified as residential rather than institutional uses as in 2000. This creates a 2030 increase in both LDR and LMDR properties and reduces the INST properties. 2. The acreages shown in this table are not consistent with Table 1.6. That is intentional. Table 1.6 identifies actual existing land use acres. This table shows the number of acres guided in the Future Land Use Map for the specified uses. In some instances actual existing land uses are different from the use guided for the property. Therefore, the two tables do not have consistent acreages. Table 2.3 needs to be edited because the land use categories with the higher densities are not clear. This was a clerical error. Edited Table 2.3 is shown here. Table 23: Development Potential- Residential Land Availability DevelepaW Planned Land Use Type ( es Approximate Density Potential Units Low Density Residential 159.44 3 478 Low /Medium Density Residential 149.98 4.4 660 Medium Density Residential 46,03 6 %76 Total 1 355.45 1,414 iii. Appendix B in Land Use Chapter is a vacant site analysis. This section needs to be revised to include the guiding and acreages in those categories for each site. Appendix B of the Land Use Chapter will be revised to add the following to each site analysis. Site A - Add a final paragraph, which would read: Site A consists of: 54.5 RDP acres; 1.9 open water acres; and 8.0 acres of steep slopes and wetlands. Site B - Add a final paragraph, which would read: Site B consists of 7.3 LMDR acres; 15.2 MDR acres; 1.0 acres of open water; 6.0 acres of high quality natural area; and 1.5 acres of additional right of way for Manning Avenue. [Note: It was discovered that the FLU map and Site B are inconsistent. The FLU map should be changed as shown here] 2030 Comp Plan Update Responses to Met Council Comments Page 8 of 22 Site C - Add a final paragraph, which would read: Site C consists of 12.0 LDR acres. [Note: There is a typographical error in Site C. The last sentence reads ... "low /medium density ".... It should read ... "low density residential ".] Site D -Add a final paragraph, which would read: Site D consists of 2.9 NC acres; and 9.6 acres of wetland. Site E - Add a final paragraph, which would read: Site E consists of 38.0 LDR acres; 33.0 LMDR acres; 8.0 acres of creek, wetlands and steep slopes; and 1.0 acres of additional right of way for Boutwell Road. Site G - Add a final paragraph, which would read: Site G consists of 6.0 LMDR acres; 17.0 MDR acres; 16.0 acres of wetlands; 5.0 acres of high quality natural area; and 2.0 acres of additional right of way for Boutwell Road. Site H - Add a final paragraph, which would read: Site H consists of 16.8 LMDR acres; and 1.6 acres of additional right of way for Manning Avenue. Site I - Add a final paragraph, which would read: Site I consists of 22.7 LMDR acres; 4.5 acres of open water; 1.1 acres of wetland; and 1.1 acres of additional right of way for Neal Avenue. Site J - Add a final paragraph, which would read: Site J consists of 8.0 LMDR acres; 4.3 acres of creek, wetlands and steep slopes; and 1.2 acres of isolated natural area. Fail N OL 1 ®� { {y 64 ti a r. Draft Proposed 2030 Land Use 2008 Comprehensive Plan F t 900 0 900 1.000 Feet m r7j 2030 Cit Uffm Y Wlard (urdosneatod) Low Density Residential LOW+Medlum Density Resdentiel Median Density Residential High Density Residential Netroomood CommeMol - CorrlrtlerGial DOWmOwn Mmed Use Research. Doeelopmenl Pork Industrial - Instdullonal Park. ROC or Open Space Marina Road R-O-W i t Open Water Sonestroo I 70 fV lc N O Lu (D -0 O �= n o N 0 r) _0 o _ CI- E 7 n (D n 0 3 3 (D D N I 1 ` 1 n m t I l a ��� L auri 1 ®� { {y 64 ti a r. Draft Proposed 2030 Land Use 2008 Comprehensive Plan F t 900 0 900 1.000 Feet m r7j 2030 Cit Uffm Y Wlard (urdosneatod) Low Density Residential LOW+Medlum Density Resdentiel Median Density Residential High Density Residential Netroomood CommeMol - CorrlrtlerGial DOWmOwn Mmed Use Research. Doeelopmenl Pork Industrial - Instdullonal Park. ROC or Open Space Marina Road R-O-W i t Open Water Sonestroo I 70 fV lc N O Lu (D -0 O �= n o N 0 r) _0 o _ CI- E 7 n (D n 0 3 3 (D D N 2030 Comp Plan Update Responses to Met Council Comments Page 10 of 22 iv. Page 2 -10 of the Update discusses phasing of the OAA area. However, Figure 2.1 does not contain phasing, it only shows existing Land Use. The Update needs to include a map showing phasing of the remaining land within the area of the OAA. In an email sent on 9/16/09 to the reviewer for this section of the Update, staff stated the following: Our development staging is regulated by the terms of an Orderly Annexation Agreement with Stillwater Township and an AUAR. The agreement and AUAR apply to all land that lies within the 2030 future municipal boundary. These documents limit the right for the City to issue building permits to a maximum of 125 housing units per year. It does not mandate or suggest geographical limitations on where those 125 units may be located, other than that annexations can only be approved for properties that are immediately contiguous with land already located within the city. All annexation petitions are reviewed by a Joint Planning Board composed of two City council members and two Town Board members. Another development staging consideration is that the City of Stillwater's trunk sewer, water, and collector street infrastructure has already been extended to service all of the remaining annexable land through 2030. In effect, development of the remaining annexation properties will be "in- fill" projects within the skeleton of our existing infrastructure. Consequently, rather than prescribe which in -fill developments will occur during specific 5 year increments, the city prefers to allow the in -fill projects to proceed on a first come, first served basis limited to 125 total housing units per year. In a 9/21/09 email from the reviewer, she stated the following: You do have a unique situation with the limit on building permits within your community. In lieu of completing a staging table as we requested, please include a discussion of that limitation as detailed in your OAA and the AUAR in your comprehensive plan. That will ensure that it is clear to any future reviewers or staff members the provisions to govern "staging" in the city and why a table was not included. The paragraph in the Update draft following the section entitled "Residential Growth Accommodation" could be rewritten as follows. Residential Growth Accommodation The City and Township of Stillwater entered into an Orderly Annexation Agreement in 1996. The agreement includes detailed phasing for annexation of township properties into the city. Figure 2.1 a, l�esed r „ „a U Pl as of 2002 Orderly Annexation Area Phasing illustrates the annexation and development timing � -for all of the ­­,.4ag inal annexation areas. Most of the areas within Pliases I — III have h4any e f the areas have already been annexed and developed 2030 Comp Plan Update Responses to Met Council Comments Page 11 of 22 However, there are a few properties in Phases 1 - III ftr - eas -that bew a re located in Stillwater Township yet. In addition the majority of Phase IV properties have not been annexed or developed - i "unannexed" areas 41 + are the focus of the following growth analysis. It should be noted, that in addition to the phasing nial), the Orderly Annexation Agreement stipulates that no more than 120 building pennits may be issued within the Annexation Area in any one vear. Therefore the potential residential growth in the Orderly Annexation Area would be the limited to 120 homes per year through 66 Fel �\ 64 I jj1 1 ► 11 12 64 } i _ 96 a. 24 16 to . t ►l ►r.1N1 {rtr Or ■r.Nrl ►r. Orderly Annexation Areas 2008 Comprehensive Plan va r oco 0 800 1.600 Feet i © 2030 City LrmA Ordedy Awmalm Area Pha 1 Orderly Annexahonkea Please 2 Orderly AMexelnn Area Phaso 3 Orderly Annekelron Area Pha 4 Open Water * BonMt= Z7 N O L fD - 0 O N O n L' O O_ r� N —70 N O v KC.5 rD 73 n� O C p n O D 2030 Comp Plan Update Responses to Met Council Comments Page 13 of 22 v. The Update needs to define the allowable density range for residential development downtown. For planning purposes, the Update also needs to estimate the percentage of the acreage in the DMU land use category that would be allotted to residential uses (ex. 20% residential, 60% commercial, 20% offices). The update intentionally does not establish a residential density range for the DMU area. This is consistent with the CBD Zoning District. Density in the DMU CBD area is completely site dependant (e.g. maximum building height, parking availability, etc.). Moreover, neither the Update nor the Zoning Ordinance allocates a specific percentage of the downtown acreage to various land use categories (e.g. 20% residential, 60% commercial, 20% offices). If this information is important to the Metropolitan Council for planning purposes, then the City could provide an estimate of current land use percentages. This would be an estimate of what percentage each of the main land uses occupy within the current total built out square footage downtown. vi. Chapter 6 of the Update indicates that the downtown area in the City is capable of supporting up to 250 housing units over the next 10 years. In addition, this chapter indicates areas where infill development may be possible. These land use changes need to be incorporated into the Land Use Chapter and parcels identified for potential Will or redevelopment need to be illustrated on a map as well as included in the 5 year staging table. Page 6 -67 does say that within the downtown DMU area 250 units could be developed in the next 10 years. But, it should probably state that these units could be developed over the next 20 years Since more specific plans need to be developed through the public process for the three city owned surface lots that would contribute toward these estimated 250 units, it was assumed that these sites will NOT be redeveloped within the planning horizon of this Update. In fact, the 250 units are not included in any of the other chapters of the Update, including the "Residential Land Availability and New Units through 2030" table found in the Housing Chapter. Therefore, this paragraph on Page 6 -67 is unintentionally misleading. It should be rewritten as follows: 2030 Comp Plan Update Responses to Met Council Comments Page 14 of 22 Housing Development Potential It is estimated that Downtown Stillwater could support up to 250 new housing units over the next 40 2 years. All of these units would be in mixed use tiaulti€atnil} buildings (owned or rented residential units) A significant proportion (between 25 -50 %) could be age - restricted. Because of current conditions in the €er sale housinu market, most of these units will not likely eee-lr be developed for at least thfee te five eight or ten years, though there is some immediate demand for rental housing. F, - 7000 te 007 ..he „t 201i o f Still ter's re sidenti a l ae..el,... , ff e,t i the d ... «te..,., Gi that a 1 ao d oft the a t s of the ..:.., ..:11 he...,.,,e .. the fie., 10 ..ht a e that the 2004 pr-e peq4i e„ i4 t it/tOJ_ T ms e the l4et !' aun e;l a t;..ip 8611,. a4er x..:11 .,moow by 600 h o usel, e ld s ever- the „e„t 10 year-s, we e „la .. th nnoi ( Zen , n it..) , d id he developed in the dewate-A%r The primary potential sites for these mixed use each of these city owned sites will require more detailed planning and public consideration, the 250 potential new housing units are not included in any of the development staging or residential growth figures included in any of the other chapters of this Comprehensive Plan Update. The Downtown Chapter indicates that there are potential infill /redevelopment sites downtown. It is requested that these changes be accounted for in the development staging table, and that the sites be identified on a map in the Update. Identifying the sites can be done. They are already shown on several maps in the Chapter as potential parking ramps with commercial use components. These can easily be relabeled to call them out as redevelopment sites with public parking ramp components. However, for purposes of the development staging table, redevelopment is not a change in land use. The potential city owned redevelopment properties are currently surface lots and therefore are included within the DMU category of Commercial land use found in the staging table. Whether the DMU acreage is used as surface parking lot or mixed use development, it is still considered DMU in the table and therefore the acreage would not change. Table 2.4: 2030 Future Land Use Plan Acreages 2030 Land Use Acres Percent of Total Low Density Residential 1,612.2 27.6% Low /Medium Density Residential 936.6 16.0% Medium Density Residential 116.5 2.0% Density Residential 69.6 1.2% - High Commerciai 6.2 0.1% - Neighborhood Commercial 147.6 2.5% D Mixed Use 56.3 1.0% 2030 Comp Plan Update Responses to Met Council Comments Page 15 of 22 Industrial 118.7 2.1% Research and Development Park 86.4 1.5% Institutional 128.7 2.2% Park, Recreation or Open Space 949.1 16.2% Road Right-of-Way 841.0 1 14.4% Open Water & Wetland 772.4 13.2% Total City 5,841.3 100.0% 6. Parks a. Reviewer: Jan Youngquist (651- 602- 1029). i. Required materials 1. The White Bear Lake - Stillwater Regional Trail (aka Zephyr Trail and Browns Creek State Trail) and the Washington County Greenway Regional Trail need to be acknowledged in the Update. a. The following language could be added: Regional Trails Loop Trail In conjunction with the new St. Croix River Crossing, a continuous 4.8 mile loop trail is proposed to connect Minnesota with Wisconsin. This project was planned and agreed to as a mitigation item in the 2005 Supplemental Final Environmental Impact Statement (SFEIS) for the St. Croix River Crossing Project. The Federal Highway Administration, both Minnesota and Wisconsin Departments of Transportation, and eleven cooperating agencies were party to the 2005 SKIS for the St. Croix River Crossing Project. The trail will be constructed by the Minnesota and Wisconsin Departments of Transportation as part of the St. Croix River Crossing project. Per a September 8, 2006 memorandum of understanding between the City of Stillwater and the Minnesota Department of Transportation, following construction of the loop trail, the City of Stillwater will own the portion of the trail within the City Limits. Additionally, under terms of the same MOU, the City will operate and maintain the portion of the trail outside of city limits but within the State of Minnesota. 2030 Comp Plan Update Responses to Met Council Comments Page 16 of 22 The trail would start and cross into Wisconsin at the Stillwater lift bridge. The trail will then run south from the lift bridge in Wisconsin and connect to the new St. Croix River Crossing, then the trail will run north along Trunk Highway 95 through the former Aiple barge site and the city's South Main Street public parking lot, then continue through downtown along the former railway to Chestnut Street, where it would turn eastward and return to the historic lift bridge. 2. The White Bear Lake - Stillwater Regional Trail should be called the Brown's Creek State Trail on the trail map and in the test (Page 8 -16). a. The following language could be added: Browns Creek State Trail, formally known as the White Bear Lake - Stillwater Regional Trail (Future): With the recent closure of the Minnesota Zephyr dinner train, a partnership amongst Parks & Trails Council of Minnesota, The Minnesota Department of Minnesota, and Washington County are looking to purchase the Minnesota Zephyr right -of -way from the current owner. To support this move, the Minnesota Legislature recently approved plans to add the Minnesota Zephyr right -of -way to the State trail system and as such the trail has been renamed and has become a state trail rather than a regional trail. The trail would begin at the Zephyr Depot and follow the rail alignment northward into the Brown's Creek valley. From here it would head westward and join the Gateway Trail. Future local trails in Downtown Stillwater will also connect this trail to the proposed loop trail that is part of the new St. Croix River Crossing project. This trail is also part of the Lakes Links Trail Master Plan. 3. References on Page 6 -52 to the "Zephyr Trail" should be changed to "Browns Creek State Trail ". a. The following language could be added: Browns Creek State Trail With the recent closure of the Minnesota Zephyr dinner train, a partnership amongst Parks & Trails Council of Minnesota, The Minnesota Department of Minnesota, and Washington County are looking to purchase the Minnesota 2030 Comp Plan Update Responses to Met Council Comments Page 17 of 22 Zephyr right -of -way from the current owner. To support this move, the Minnesota Legislature recently approved plans to add the Minnesota Zephyr right -of -way to the State trail system and as such the trail has been renamed and has become a state trail rather than a regional trail. The trail would begin at the Zephyr Depot and follow the rail alignment northward into the Brown's Creek valley. From here it would head westward and join the Gateway Trail. Future local trails in Downtown Stillwater will also connect this trail to the proposed loop trail that is part of the new St. Croix River Crossing project. This trail is also part of the Lakes Links Trail Master Plan. 4. —The Browns Creek State Trail and the Washington County Greenway Regional Trail need to be labeled on the parks and trails map and the Park Facility Level of Service Map. a. This has been done as can be seen in the map below. 5. Information regarding the agencies involved in planning and development of the loop trail (Page 6 -52) needs to be added. a. This is included in 1 a above. y rYri a E4+n j . ......... f - ca,nar cwn �� - R Oak 01.11 94 001 C-- tl. m.+.r C KCova+ CrnF •J F Nr avLLr F t•.+ f l� "-%"d. Piro Y:4 I.oNrm PM C. r. a LJ.IIJ. MaNilrp.lr 9r wr - w, •e� r aPM,PK.,J ; sar.lnnaq. ; { n.. � 4f• .. I �... M ..• ;M.w MNpNI aeMN ` Wa.nweon � y -� nary. r \ — -- ---- - - - - -- , w.wn. �� Jvnnr rur as of `.x1 n« �.._.._. 1 .... _L... A. c.rr.r / -, . an, sere . I. r Pak llli ! l ! r dghl a e 1R[11!!RlLACl— Draft Parks and Trails Plan 2008 Comprehensive Plan sn a DD7 "' dtn g aao r V Edstmg Traits Proposod TratlafSidomft Natural Trails Future DNR Trails Future Upgrades to Trai ^— FuturoMNDOTTraib Bridge v Urdorposs (Future) Currant Stairs 2090 car Unit EdsNng Park - Future Dada Golf Course Sdwol Properties Rghlof•MhY Open Mtor 70 N t 0) (D O O Z° n 0 o 3 N --o N o v Kw CD n 0 Q C: n rrDD n O 3 m 7 Y _ P�YIt � rilm xr+,d • o f ur... ...- Sown x Y:4 I.oNrm PM C. r. a LJ.IIJ. MaNilrp.lr 9r wr - w, •e� r aPM,PK.,J ; sar.lnnaq. ; { n.. � 4f• .. I �... M ..• ;M.w MNpNI aeMN ` Wa.nweon � y -� nary. r \ — -- ---- - - - - -- , w.wn. �� Jvnnr rur as of `.x1 n« �.._.._. 1 .... _L... A. c.rr.r / -, . an, sere . I. r Pak llli ! l ! r dghl a e 1R[11!!RlLACl— Draft Parks and Trails Plan 2008 Comprehensive Plan sn a DD7 "' dtn g aao r V Edstmg Traits Proposod TratlafSidomft Natural Trails Future DNR Trails Future Upgrades to Trai ^— FuturoMNDOTTraib Bridge v Urdorposs (Future) Currant Stairs 2090 car Unit EdsNng Park - Future Dada Golf Course Sdwol Properties Rghlof•MhY Open Mtor 70 N t 0) (D O O Z° n 0 o 3 N --o N o v Kw CD n 0 Q C: n rrDD n O 3 m 7 2030 Comp Plan Update Responses to Met Council Comments Page 19 of 22 7. Transportation a. Reviewer: Ann Braden (651- 602 -1705) i. TAZ allocation: The Update needs to contain a table of forecasts allocated to the TAZs in the community. While the text on page 9 -8 alludes to the socio- economic forecasts, none are provided. See TAZ allocation on Page 4 of this response memo. ii. Transit Market Area: The Update needs to include the required statement that the City is within Transit Market Area 3. Staff response Page 9 -24, paragraph 4 was revised by added the following after the first sentence: "Stillwater is within Market Area III. Service options for Market Area III include peak -only express, small vehicle circulators, midday circulators, special needs paratransit (ADA, seniors), and ridesharing. Dial -a -ride services are provided by Human Services Inc. and St. Croix Valley Circulator." 8. Advisor Comments a. Figure 9.10 shows a "park and ride" at Manning and Highway 36. The facility needs to be listed as a "park and pool" lot. This lot is not served by transit. Staff response Figure 9.10 was revised to address this comment. b. Figure 9.10 — "Future Express Commuter Bus Route" needs to be shown as originating at the St. Croix Valley Recreation Center Park and Ride lot instead of the intersection of Highway 36 and Highway 95. Staff response City Staff talked to Ann Braden who referred the City to Scott Thompson (Senior Transit Planner. Metro Transit. 612 -349- 7774). In discussions with Mr. Thompson, he agreed to have the current St. Croix Valley Recreation Center Park and Ride lot shown as Option "A" and the intersection of Highway 36 and Highway 95 as Option "B ". Figure 9.10 was changed to reflect this. Additionally, Page 9 -24, paragraph 4, last sentence was deleted the following new paragraph was added after paragraph 4: "Metropolitan Council's 2030 Transportation Policy Plan identified TH 36 as a future express commuter bus service thoroughfare. The route will originate at either the existing St. Croix Valley Recreation Center Park and Ride lot (Option A - Figure 9 -10) or, after completion of the St. Croix River Crossing project, the route will originate at the intersection of Highway 2030 Comp Plan Update Responses to Met Council Comments Page 20 of 22 36 and Highway 95 (Option B - Figure 9 -10). Final determination will be made by the Metropolitan Council and Metro Transit after completion of the Transit Feasibility Study as outlined in the St. Croix River Crossing Project Supplemental Final EIS dated July 2005." O 9fl 95 12 `l i 4 95 5 7 .WyRaw..lran cena. 66 O wn ■ rc1 �6 To/Frem 9 PwA i r .., .,....,.e, V ,. ... ..,. Figure 10: Existing and Future Transit Service 2008 Comprehensive Plan JJA Vim` �1lfif fVV 0 5001 000 2.000 0 000 4.000 Feel UR Legend 0 Bus Stops Al Bus Shelters O Park and Ride V Park and Pool Existing Bus Route No. 294 Future Express Commuter Bus Route Oty Boundary ,, y .1 wwiwm••. 17rae - a = Nj CI) rD O -O O N =3 r) LA O 0 ro � '6 rV O N =3 r) C: O _° C n) D rD n O 3 3 m N 2030 Comp Plan Update Responses to Met Council Comments Page 22 of 22 9. Wastewater a. Reviewer: Roger Janzig (651-602-1119). i. The Update needs to include a flood related 1/1 study and implementation program for the elimination of flood-related flow from its sanitary sewer system. Staff response Due to the proximity of the St. Croix River to the city's trunk sanitary sewer main, flood-related 1/1 reduction needs to be addressed. To that end, the city is replacing all vented sanitary manhole lids with closed sanitary manhole lids and is also sealing the manholes in low lying areas impacted by flood related 1/1. Within the next three years the city plans to undertake a slip lining project of the sanitary sewer main adjacent to the St. Croix River. This work will likely be completed in conjunction with the Phase III Downtown Stillwater levy project being completed by the US Army Corps of Engineering. It is currently estimated that the sewer lining project will cost $600,000. During remodeling and construction projects, the city will continue to inspect and require property owners to disconnect drain tiles, roof leaders, and other non-sanitary water sources so they do not discharge into the sanitary sewer system. RESOLUTION 2010-30 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $327,299.42 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 16th day of February, 2010. Ken Harycki, Mayor Ufflaffts Diane F. Ward, City Clerk UST OF BULLS EXHIBIT "A"TQRESOLUTION #2010-3Q 3M Sign Supplies 971.43 Ace Hardware Hardware 46620 Al's Coffee Concession Supplies 1,097.15 Amdahl Locksmith, Inc. Chris Repair Garage Doors 1,594.90 Ann Bod|ovirkApartments Refund Fire Inspection Fee 105.00 Anannark Uniform Services Uniforms 808.28 Aspen Mills Uniforms 682.45 At & T Telephone 101.56 Big Ink Dasher Ad 202.35 BK4| Music Licensing 305.00 Boss Tanning Refund Fire Inspection Fee 75.00 Cardinal Tracking, Inc. TicheTrak9.O Annual Software License an 3,460.50 Cmrquest Auto Parts Equipment Repair Supplies 574.81 Ca1co Parts 8&Service Hydraulic Pump and Motor 284,37 City ofWoodbury Special response team -2 Tactical Members 3,076.62 Oark,Luann Cleaning Public Works & City Hall 1,057`50 Coca Cola Concession Supplies 1,619�10 Corporate Mechanical Repair Heating Unit a1PVV S35.26 Cub Foods Refund Fire Inspection Fee, Concession Supplies 261.95 Daktronics,|nc. Equipment Repair Supplies 43.62 Eichten's Service & Repair Repaired Refridgeran1Level 158.57 Fastena|Connpany Equipment Repair Supplies 58.25 First Line Concession Supplies 849.00 Foremost Promotions Junior Fire Hats Fire Safety Week 731.12 G|evvvveDoVrs Repair Parts for Locker Room Doors 854.00 Gopher State One Call, Inc. Billable Tickets 266,70 Great Garage Door Co. Repair Garage Door 325.18 Harris Mechanical Services Service Contract 6,365.40 Holiday Credit Office Fuel 83.22 Iceman Industries, Inc. Salt Treatment 1,763.44 Ice Skating Institute Judges Certification Tests 120.00 |dentiSys Color Ribbon for Badge Printer 227.33 |nfraLech,|nc. Repair Sewer Pipe on Myrtle St. 5,049.88 ].H. Larson Equipment Repair Supplies 498.60 Johnson Controls Z01D Maintenance Contract City, PVV&Repair 17,244.75 Kirvida Fire, Inc. Vehicle Repair 328.80 L8DSign Repair Lights 2nd Floor 570.15 Lake Country Door, LL[ Repair Doors 90135 [ehmnicke Construction Inc Snow Removal Rec Center & Public Works 866.00 Linner Electric Co. Repair Equipment 317.58 Loff|er Companies, Inc. Maintenance Contract Canon 1,356.54 LSA Stillwater Parking Ramp Phase || 1,309.14 Main Cafe Refund Fire Inspection Fee 75.00 Manus Nancy Notary Registration 140.00 EXHIBIT ~A"TO RESOLUTION #2010-30 Page 2 K4enards Equipment Repair Supplies 125.14 K4estex Exhaust Fan for Dome 2,086-83 Metro Fire S[BA Flow Test 75.22 Metropolitan Council Wastewater Charge 118,390.29 K4n Dept ofAgriculture Applicator License Renewals 20.0O MN Dept of Public Safety Conference Registration 225.00 MN Pollution Control Agency Wastewater Certification Renewal 23.00 MN Supreme Court Citations 584.60 Mobile Vision Cab|e,Y, Monitor toVideo 215.20 K4VVOA 2 Year Membership 2O1O-2D11 25.00 NEOPOST Maintenance Agreement for Postage Machine 668.68 New England Sports Sales, Inc. Equipment Repair Supplies 38.65 Office Depot Office Supplies 254.71 Oswald Hose &Adapters Hose for rink flooding 666.90 PDP Press Refund Fire Inspection Fee 75.00 Pogge, Mike Web Address for Zoning Lookup 19.84 Press Publications Publication 56.25 Pro Guard Skating Supplies for Resale 32.40 Quill Corporation Office Supplies 202.38 Reliance Electric Motors Equipment Repair Supplies 300.00 Riede|| Shoes, Inc. Skates for Resale 483.82 River Valley Printing Inc. Business Cards Vetsch 44.89 Roberts Company, Inc. Service Bars 3Dyrs,4OYrs,35Yrs 41.15 Sprint Cell Phone 78.72 St. Croix Construction Install Bathroom Stall Doors 847.13 St. Croix Prep Acadamy Refund Over Payment 2,000.00 Stillwater Motor Company Vehicle Repair 638.49 Stillwater Towing Towing 117.51 Streicher's Uniforms 211.33 Sun Newspapers Publication 237.18 SW/WC Service Cooperatives Health Insurance Cobra 39,650.41 Tax & Accounting RQG PPC Guide to Preparing Governmental Financial 183.72 T'MoW|e Cell Phone 42.12 Toll Gas &VVe|ding Supply Acetylene 345.88 Touo|ey Ford Inc. Equipment Repair Supplies 2836 Tri State Bobcat, Inc. Equipment Repair Supplies 106.97 Unique Paving Materials, Inc. Asphalt 292.82 VehzonVVireless Cell Phone I,776.93 Washington County Property Accuvote/&4utonnark 4,230.00 VVerpy,Jonas EverOex Dive Gloves 63.33 VViegand3hei|a Reimburse Coffee Supplies 5.00 Yocum Oil Company Unleaded 4,967.30 Zayo Enterprise Netvvorka,LLC Telephone 5I6.52 EXHIBIT " A" TO RESOLUTION #2010-30 Page 3 LIBRARY Arcucut Minor Equipment 59.50 Amdahl, Chris Locksmith Building Repair 42100 Baker &Taylor Library Materials 2,495.13 BBC Audio Audio Books 632.80 Budget Lighting Lightbu|bs 339-02 BVV| Children's Books 26]5 Campbell-Logan Bindery Binding 346.65 Ers|and, William Children's Mobiles 200.00 FindavvayVVVr|d P|ayavvaYs 59.98 K4enords Janitorial Supplies 17.54 Midwest Tapes Renta|DVOs 23.09 Minnesota Historical Society Microfilm Newspapers 32.50 Random House Children's Audio 60.00 Recorded Books P|ayavvays 47.80 Security Response Maintenance Contract 155.67 Simplex Grinnell Building Repair 315.33 Star Tribune Advertisement 210.00 Trent,Sara Professional Services 16416 Washington County Library Library Materials 1,026.00 Excel Electricity, Gas S,609.07 ADDENDUM Allen, Brad Reimburse for Shotgun Sling & Shell Pouch 262.90 Ancomn Communications, Inc. MinhorV Pagers QCharger 4,37431 Animal Humane Society 4th Qtr Charges 884.37 Association ofTraining 2O1D Law Enforcement Training 250.00 City ofWoodbury 2OO9 Lumberjack Days 2,357.55 [DVV Government, Inc. DVDRs 41.34 Fury Motors Repair Chargers 1,117.35 Hennepin Technical College Education 60.00 LanogaCnrporation 2nd Half 2OO9T|F#1 UBC Project 6,971.16 Lehmoine,Chyrisse Fuel 15.00 Magnuson Law Firm Professional Services 7,889.33 Mainstream Development Partnership 2nd Half 2OO9UF#1 14,104.76 [lwest Telephone 674.82 Roseville Midway Ford Squad Repair 399.48 Semler, John 0. 2nd Half 2OO9T|F#1 4,959.28 State Treasurer's Office State Treasurer's Share ofForfeitures 428.78 Washington County Attorney's Office County Attorney's Share ofForfeitures 857.27 Xce{ Electricity, Gas 31,250,24 Total 32729942 �����. EXHIBIT" A" TO RESOLUTION #2010 -30 Adopted by the City Council this 16th Day of February, 2010 Page 4 LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2010-30 3M Sign Dating Stickers, Film 971/43 Ace Hardware Hardware 466.20 Al's Coffee Concession Supplies 1,097.15 Amdahl Locksmith, Inc. Chris Repair Garage Door 2,594.90 Ann Bod|nvimkApartments Refund Fire Inspection Fee 105.00 Ararnark Uniform Services Uniforms 780.23 Aspen Mills Boots 682.45 At & T Telephone 101.56 Big Ink Dasher Ad 202.35 BK4| Music Licensing 305.00 Boss Tanning Refund Fire Inspection Fee 75.00 Cardinal Tracking, Inc, TickeTr@k9.0 Annual Software License an 3,460.60 Carquest Auto Parts Equipment Repair Supplies 444.37 Catco Parts & Service Hydraulic Pump and Motor 284.37 City ufWoodbury Special response team -2 Tactical Members 3,076.62 Clark, Luann Cleaning Public Works & City Hall 1,057.50 Coca Cola Concession Supplies 1,619.10 Corporate Mechanical Repair Heating Unit atPVV 515.26 Cub Foods Refund Fire Inspection Fee, Concession Supplies 261.95 Daktronics,|nc. Equipment Repair Supplies 43.62 Eichten's Service & Repair Repaired RefridgecantLeve| 158.57 Fastena|Company Equipment Repair Supplies 5815 First Line Concession Supplies 849.80 Foremost Promotions Junior Fire Hats, Fire Safety Week 731.12 G|evvwve Doors Repair Parts for Locker Room Doors 854.00 Gopher State One Call, Inc. Billable Tickets 166.70 Great Garage Door Co. Repair Garage Door 325.28 Harris Mechanical Services Service Contract 6,365.40 Holiday Credit Office Fuel 83.22 Iceman Industries, Inc. Salt Treatment 1,763.44 Ice Skating Institute Judges Certification Tests 120.00 |dentiSys Color Ribbon for Badge Printer 227.33 infratech, Inc. Repair Sewer Pipe on Myrtle 5t. 5,049.88 J.H.Larsmn Equipment Repair Supplies 498.60 Johnson Controls 2O1O Maintenance Contract City, PVV&Repair 17,144.75 Kirvida Fire, Inc. Vehicle Repair 328.00 L&DSign Repair Lights 2nd Floor 570.15 Lake Country Door, LLC Repair Doors 901'75 Lehmiche Construction Inc Snow Removal Rec Center & Public Works 866.00 UnnerE|ectric Co. Repair Equipment 317.58 LoYf|er Companies, Inc. Maintenance Contract Canon 1,356.54 L8A Stillwater Parking Ramp Phase || 1,309.14 Main Cafe Refund Fire Inspection Fee 75.00 Manos Nancy Notary Registration 140,00 EXHIBIT "A"TO RESOLUTION #2010-30 Page 2 K4enords Equipment Repair Supplies 125.14 K8eotex Exhaust Fan for Dome 2,086.83 Metro Fine SC8A Flow Test 75.22 Metropolitan Council Wastewater Charge 118,390-29 K8n Dept ofAgriculture Applicator License Renewals 20.00 MN Dept. of Public Safety Registration Stu Glaser 225.00 K4N Pollution Control Agency Wastewater Certification Renewal 23.00 MN Supreme Court Citations 584-60 Mobile Vision Cab|e,Y' Monitor toVideo 141.70 K4VVOA 2 Year Membership 2O1U-2O11 25.00 NEOPOST Maintenance Agreement for Postage Machine 668-68 New England Sports Sales, Inc, Equipment Repair Supplies 38.65 Office Depot Office Supplies 144.64 Oswald Hose Q'Adapters Hose for rink flooding 665.90 PDP Press Refund Fire Inspection Fee 75.00 PogXe,K4ike Web Address for Zoning Lookup 19.84 Press Publications Publication 56.25 Pro Guard Skating Supplies for Resale 32-40 Quill Corporation Office Supplies 202.38 Reliance Electric Motors Equipment Repair Supplies 300.00 Riede}| Shoes, Inc. Skates for Resale 483.82 River Valley Printing Inc. Business Cards Vetsch 44.89 Roberts Company, Inc. Service Bars 3Oyrs,4OYrs,35Yrs 41.15 Sprint Cell Phone 78.72 St. Croix Construction Install Bathroom Stall Doors 847.13 St. Croix Prep Acadamy Refund Over Payment 2,000.00 Stillwater Motor Company Vehicle Repair 62.00 Stillwater Towing Towing 117-51 Streicher's Uniforms 52.10 Sun Newspapers Publication 180.63 SW/WC Service Cooperatives Health Insurance Cobra 39,650.41 Tax & Accounting R& G PPC Guide to Preparing Governmental Financial 183.72 T'K4ob{|e Cell Phone 42.12 Toll Gas &Welding Supply Acetylene 345.08 Tous\ey Ford Inc. Equipment Repair Supplies 28.36 Tri State Bobcat, Inc. Equipment Repair Supplies 105.97 Unique Paving Materials, Inc. Asphalt 392.82 VerizonVVire|ess Cell Phone 1,776.93 Washington County Property Accuvote &Autornark 4,230.00 VVerpy,]onay, Everf|ex Dive Gloves 63.23 VViegandShei|a Reimburse Coffee Supplies 6.00 Yocum Oil Company Unleaded 4,967.30 Zayo Enterprise Netvvorks,LLC Telephone 516.52 EXHIBIT " A" TO RESOLUTION #2010-30 Page 3 LIBRARY Accucut Minor Equipment 59.60 Amdahl, Chris Locksmith Building Repair 423.0O Baker &Taylor Library Materials 2,495.13 BBC Audio Audio Books 532.80 Budget Lighting Lightbu|bs 239.02 8VV/ Children's Books 2635 CampbeU'LoganBindery Binding 346.65 En;|and, William Children's Mobiles 200.00 RndawmyVVor|d P|ayavvays 59.98 Menardo Janitorial Supplies 17-54 Midwest Tapes Rental DVDs 23.09 Minnesota Historical Society Microfilm Newspapers 32S0 Random House Children's Audio 60D0 Recorded 8 k Books P| ' ayavv�yx 47.80 Security Response Maintenance Contract 155.67 Simplex Grinnell Building Repair ]15.]2 StarTribune Advertisement 210.08 TrentSara Professional Services 164.16 Washington County Library Library Materials 1,025.00 Excel Electricity, Gas 5,609.07 Memorandum To: Mayor & City Council From: Larry D. Hansen, City Administrator Date: 2/9/2010 Re: 2010 Forestry Contract Attached is the contract for Forestry Consultant services. Dr. Kathy Widen has been the City's consultant for many years and provides an excellent service at a relatively low cost. She consults with City staff on all tree issues, reviews all private development projects, provides articles for the City residents in the newsletter, and conducts seminars for the City. The majority of her time is spent with citizens on an individual basis (see work plan). Dr. Widen is paid $48.00 per hour; this is a zero increase over last year's contract. RECOMMENDATION: I highly recommend renewal of the Forestry Contract for 2010. Forestry Program City of Stillwater Final Report 2009 From: Katharine D. Widin, Ph.D., Forestry Consultant 2/8/10 Plant Health Associates, Inc., Stillwater, MN 651-338-3651 Evaluation of Trees on Public Property and City Requests for Inspections on Private Property At the request of City Staff (Comm. Devel., Engineering/Public Works, Code Enforcement, or Parks), or residents, I visited public easements and other public sites within the City to evaluate the health of trees and make recommendations regarding their care. The trees examined included boulevard trees, park trees and trees elsewhere on lands owned by the City. I also inspected trees along the McKusick Ravine Trail and the Liberty/Legends (Long Lake) trail for structural problems and made recommendations to the City. Some risk/dead tree situations had to be referred to the city Code Enforcement Officer in order to have trees removed from private property. Meetings, telephone discussions, emails, memos and reports regarding these issues. (38 hrs.) Forestry Residential Contacts I returned telephone calls from City residents and made site visits to look at trees and shrubs and recommend management for tree planting, pruning, removal, and insect, disease and cultural problems. In 2009 1 returned approximately 161 phone calls and made approximately 120 site visits to residents (compared to 170 phone calls and 125 site visits in 2008). Some requests from residents were in regard to tree insects — Jap. beetles, pine bark beetles, bronze birch borer, birch leaf miner, magnolia scale, and emerald ash borer (12.5% of calls/site visits). Residents also wanted to know about plant diseases (oak wilt, Dutch elm disease, Rhizosphaera needle cast, oak anthracnose, hawthorn black rot, Nectria canker, cultural problems, tree protection, tree and shrub i.d., buckthorn management, drought stress, structural problems, storm damage, tree selection and planting, winter injury, stem girdling roots, tree decay/defects, nuisance trees (roots disturbing lawn, cottonwood "cotton"), declining trees, eriophyid mites, prairie garden plants and tree care. This is a very positive part of the program and a service valued by residents, (64 hrs.) Public Information/Outreach, I wrote articles on natural resource management topics for one issue of the City Newsletter ("Garlic Mustard", "Oak Wilt", "Spring Seminar") before it was discontinued (.5 hr.). I prepared and presented a seminar on "Healthy Trees For Our Landscapes" which was presented at the Family Means Bldg. in association with the City of Oak Park Heights and the St, Croix Oak Savanna chapter of Wild Ones, an organization devoted to the planting of native plants and natural landscapes (5 hrs.). Representation at oak wilt and emerald ash borer workshops as municipal forestry consultant (4 hrs.). (Costs for some of the outreach work was shared with the cities of Oak Park Heights, Mahtomedi and Lake Elmo) Other Projects Stonebridge School Forest (risk tree i.d., management information, tree species and planting recommendations) (3 hrs.), Pine Hollow Townhomes (evaluation of landscape trees and management recommendations) (I hr.), Liberty Development (evaluation of white pines in a median planting and recommendations for management (2 hrs.) Lodges at Settler's Glen — evaluation of landscape plants and recommendations for care (1.5 hr.). Evaluation of tree health and condition at the Stillwater Arts Alliance (I hr.), and a site review of woodland, wetland and prairie restoration projects done by the Mpls. Park Board (I hr. Costs shared with the cities of Oak Park Heights, Mahtomedi and Lake Elmo) Stillwater Final Report 2009 — 2 Oak Wilt and Dutch Elm Disease This work included oak wilt inspection, as sites were seen, or complaints received, and work with property owners on oak wilt diagnosis and management. For Dutch elm disease I visited properties upon request and offered management information. (4 hrs.) Emerald Ash Borer (EAB) This insect was discovered in St. Paul in May 2009. 1 attended several EAB workshops for municipal forestry professionals, as well as MN Forest Pest First Detector training. I wrote a draft Emerald Ash Borer Management Plan and provided the city with several possible options for preparing for this pest. I answered questions from residents and made some site visits (12.5% of Forestry Residential Contacts) to look at insects found and ash and othex; tree species with possible symptoms. All insects and sites checked were negative for EAB. This insect has not yet been confirmed in Stillwater or in Washington County. (12 hrs.) (EAB training and management plan preparation costs were shared with the cities of Lake Elmo, Mahtomedi and Oak Park His.) Est. Hours for 2009: 148 hrs. @ $48.1hr 10 hrs. development Total Hours 2009 =137 hrs. (City) ($6,576.00) A work plan for 2010 was provided to the city and discussed with dept. heads Nov. 2009 RESOLUTION 2010-31 APPROVING FORESTRY CONSULTANT CONTRACT FOR 2010 BE IT RESOLVED by the City Council of Stillwater, MN that the contract with Kathy Widin, Plant Health Associates and the City of Stillwater relating to 2010 Forestry Consultant Contract, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk sign said agreement. Adopted by the Stillwater City Council this 16 day of February 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk This contract is made this 16 day of February 2010, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, "City", and Kathy Widin, Plant Health Associates, Inc. 13457 Sixth Street North, Stillwater, Minnesota 55082, "Consultant". RECITALS The City desires to retain the services of the Consultant to provide consulting services in the development and maintenance of a forestry management program. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the services as shown on the attached Exhibit "A" on behalf of the City. SECTION 111. PLACE OF WORK It is understood that Consultant services will be rendered largely in the field or at Consultants place of business and not in the Office of the City. SECTION Ill. COMPENSATION 1. The City will pay to the Consultant as follows: a. $48.00 per hour for services listed in Exhibit "A" or as otherwise approved by the City. b. Ordinary and necessary business expenses incurred by the Consultant and attributable to the work will be reimbursed by the City provided that prior written approval is given by the City. SECTION IV. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION V. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. I SECTION VI. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract, • 0 Big] k"Fill I Lei 0 This contract will be in effect from January 1, 2010 through December 31, 2010 and will be renewable on an annual basis upon mutual agreement by both parties. This agreement may be terminated by either party upon sixty (60) days written notice to terminate the agreement by the party IN WITNESS WHEREOF, the parties have set their hands this 16th day of February, 2010. CITY OF STILLWATER M M Subscribed and sworn to before me this - day of 2010. Ken Harycki, Mayor Diane F. Ward, City Clerk Notary Public PLANT HEALTH ASSOCIATES, INC. M Kathy Widin Subscribed and sworn to before me this - day of 1 2010. Notary Public Exhibit A Stillwater Forestry Program Proposed Work Program for 2010 From: Katharine D. Widin, Ph.D. Forestry Consultant SERVICE ESTIMATED WORK PROPOSED/ACCOMPLISHED HOURS Maintenance of Public Trees Staff /Council Communication 30 Meetings with staff, reports, updates. Evaluation of Trees on Public Property: Evaluations of trees on public property to determine nature of tree problem(s) Boulevard Trees and whether or not specific trees should be removed or need other care — as Park Trees requested, on a case by case basis Trees on City Property Education/Outreach Write Articles 10 Articles re: tree info, for City website and I article for the Stillwater Gazette Fact Sheets & Pest Info. (costs shared) on tree-related issues `Fact Sheets' for residents (costs shared with cities of Oak Park Heights, Lake Elmo & Mahtomedi) Maintain Forestry Hotline 60 Return phone calls from residents and make site visits regarding tree insect, disease and cultural problems. Send literature to residents regarding information requested, Seminars/Workshops for 3 Educational seminar on emerald ash borer (Boutwell's Landing 4/20 7-8 p.m.) Residents (costs shared) (in cooperation with City of Oak Park Hts.) School Planting Projects and 3 Stonebridge School Forest and other elementary schools — meet with teachers, Environmental Education participate in education/ planting day Neighborhoods 10 Work with neighborhood associations on tree projects/problems: Tree Protection Site design review for wooded 4 Site review of building placement, tree location and protection on wooded lots & Tree Cutting Permits building lots Site inspections, evaluation re: requests for tree removal/tree cutting permits on private properties Oak Wilt/ 6 Survey for oak wilt infection centers within the City; provide information and Dutch elm disease assistance to property owners in management of oak wilt and Dutch elm disease Site review/tree protection and 8 To provide guidelines, site review for City projects regarding tree selection, management projects; memos, planting, care and protection (incl. buckthorn management) meetings, etc. Emerald Ash Borer 12 Info. for City and residents re: emerald ash borer detection and manageme Development Projects to* Review of development plans, site visits, inspections, reports to city,, (paid by � developer/project) Estimated Hours for 2010: City = 146 (@$48.00/hour) = $7,008.00 *Developer = 10 (paid by developers) RESOLUTION 2010 -32 APPROVING CARDINAL TRACKING, INC. TOTAL SYSTEM SUPPORT SERVICE POLICY BE IT RESOLVED by the City Council of Stillwater, MN that the contract with Cardinal Tracking, Inc. and the City of Stillwater relating to Total System Support Service Policy, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk sign said agreement. Adopted by the Stillwater City Council this 16 day of February 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk CARDINAL STILLWATER, MN EXP: 02/28/2011 Please complete page 4 and CARDINAL TRACKING, INC. return entire document to: CARDINAL TRACKING, INC, TOTAL SYSTEM SUPPORT SERVICE POLICY 1825 LAKEWAY DR, STE 100, LEWISVILLE, TX 75057 -6046 Cardinal provides its Clients with a Total System Support Package, consisting of a Client Support hotline service, ongoing consulting services, complete record keeping and documentation control, hardware services and software services. Although primary support service for third party hardware and software may be provided by the respective third party vendors, Cardinal provides problem determination through the Total System Support Package. CLIENT SERVICE Cardinal Client Support Representatives act as the account manager upon completion of installation. The Client Support Representative is available Monday through Friday from 8:00 a.m. to 5 p.m. Central Standard Time via the toll free support line. This service includes unlimited telephone software support for the term of the contract. Phone consultations provide the Client with ability to discuss such things as (1) installation instructions, (2) hardware and software inquiries, (3) operating procedures, (4) modifications to the existing system, and (5) other concerns that may arise. All Client inquiries or requests should be focused through the Client Support Representative. The Client Support Representative is responsible for all aspects of the account and is the Client's in -house spokesperson at Cardinal. All telephone contacts are documented to assist Cardinal personnel in tracking the issue or problem and the status is monitored until final resolution. The Cardinal Client Support group maintains a log for tracking purposes which reflects the current status of each outstanding hardware or software issue and all modification requests. These logs include problem or modification reference numbers, date reported, description, priority and scheduled release date. Prior to the expiration date of this agreement, Cardinal will send Client a License /Support Extension Renewal for the following warranty period. Should Client allow this service agreement to expire, a reinstatement fee will be charged by Cardinal at the time of future, subsequent renewal. Hardware support can be accessed through Cardinal's Client Support hotline. Cardinal provides all of the labor and materials necessary to maintain the hardware in accordance with the service agreement. Hardware support services are furnished via Cardinal designated Service Center. At the end of the warranty period for each piece of equipment, the Total System Support Package begins providing continued support services. Cardinal provides a ten (10) day in -house turn around time upon receipt at a Service Center during normal business hours. Service center hours of operation are Monday through Friday, 8:00 a.m. to 5:00 p.m., (Central Time) excluding holidays. Shipping charges to the designated Service Center will be paid by the Client, and return shipment will be paid by Cardinal. Return shipment will be in the same manner in which it was received. If expedited service is required, please notify your Client Support Representative. The cost for the expedited service shall be borne by the Client. Cardinal reserves the right to incorporate engineering changes to the hardware that will result in improved product performance and /or reliability. The installation of such changes, whether through normal service cycles or on -site visits, will be at the sole determination of Cardinal. The Cardinal Client Support Representative will notify the Client of any on- site engineering changes planned and the respective installation schedule or plan. Initial Page 1 of 5 f­ 1 A RDI U AL CARDINAL'S TOTAL SYSTEM SUPPORT SERVICE POLICY Cardinal reserves the right to incorporate engineering changes/enhancements to the software. These shall be provided to Client at no additional charge. Client agrees to install any changes in accordance with instructions provided by Cardinal. The Client Support Representative will notify the client of said engineering changes and provide the telephone support necessary to install the changes. This agreement does not cover any on-site installation which may be required by the Client. Cardinal will repair or replace any software product deemed by Cardinal tobe faulty mr defective ooa result ofengineering or technical services provided byCardinal. Any custom changes or modifications to software requested by Client will be a1un additional charge. EXCLUSIONS The Total System Support Package excludes support mf the following items: 1. Repair of damage or increase in service time caused by failure to continually provide a suitable installation environment with all facilities prescribed by the applicable installation manual. 2. Repair of damages or increase in service time caused by the use of the Equipment for other than data processing purposes for which designed. 3. Repair of damage caused by accident or disaster which includes, but is not limited to fire, flood, submersion in water, wind, lightning, transportation subsequent to delivery, or force majeure. 4. Repair of damage or replacement of parts caused by sabotage, neglect, misuse, as a result of impact or droppage, or other harsh treatment not consistent with the Equipment's intended use. 5. Inspection of altered Equipment, repair of damage, or increase in service time caused by alterations not authorized by Candine|, which alterations include, but are not limited to, any deviation from Cardinal's phyaina|, mechanical or electrical Equipment design. G. Service time and materials associated with the rearrangement orrelocation of equipment. 7. Repair or replacement of case parts, broken glass or damage as a result of broken glass, 8. Repair or replacement of external cables, batteries, carrying case, or other consumables, y. Additional custom changes or modifications to software specifications, (unctiona|ity, or features as requested by 0iont inmaL___ page 2 of CARDINAL ADDITIONAL TERMS AND CONDITIONS EXCUSABLE DELAY. Cardinal shall not be liable for any delay inthe event Cardinal's hua/neoa is interrupted because of strikes, labor disturbances, lookout hm4. fina. Act of God, natural disaster or the public enemy, or any other nauae. whether like or unlike the foregoing, if beyond the reasonable ability of Cardinal to control, INVALIDITY. The invalidity (n whole orbn part nf any portion of this contract shall not affect the validity of any other parts INDEMNITY. Client agrees to indemnify and hold Cardinal harmless of and from any and all claims, actions, causes of action, suits, judgments, costs and expenses, including attorney's fees, relating to property damage (including damage to any goods into which Client's goods or services are i injury or any other claim of damage arising from defects in products or workmanship, violation of any Federal, State or local law orordinance (including but not limited to Federal Fair Labor Standards Act, and any law relating to protection of intellectual property), or negligence of Client, its oganta, servants, employees, officers, directors, representatives and invitees. LIMITED WARRANTY. Cardinal warrants that commencing on the date hereof, (a) the product will perform substantially in accordance with Cardinal's online manuals for operiod of one year from the date of acceptance by you. and (b) any support services provided by Cardinal shall be substantially as described in applicable online or written materials provided to you byCardinal. Some states and jurisdictions donot allow limitations om duration ofan implied warranty, oo the above limitation may not apply to you. This limited warranty gives you specific legal rights, You may have others, which vary from state/jurisdiction to state/jurisdiction. NO OTHER WARRANTIES. SUPPLIERS DISCLAIM A INCLUDING, BUT NOT LIMITED TO. /K09UB] WARRANTIES OF MERCHANTABILITY, FITNESS FOR 4 THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES. CUSTOMER REMEDIES. Cardinal and its suppliers' entire liability and your exclusive remedy shall bo, at Cardinal's option, either (a) return of the price paid, if any, or(b) repair or replacement of the product that does not meet Cardinal's Limited Warranty and which is returned to Cardinal. The limited warranty set forth herein is void if failure of the product has resulted from accident, abuse ormisapplication. Any replacement of product will be warranted for the remainder of the original warranty period, o/ thirty (3D) days, whichever ialonger. ALTERNATIVE DISPUTE RESOLUTION. Uadispute arises from or relates tu this Agreement or the breach or alleged breach dhereof, and if the dispute can not be resolved through direct cUocuaeiona. [Xhynt and Cardinal agree to endeavor to settle the dispute by mediation administered by the American Arbitration Association under its Commercial Mediation Rules before resorting to arbitration. Fending the outcome of media1ion, either party may apply for the emergency appointment of an arbitrator to obtain interim relief under the Interim Relief Rules. Any unresolved controversy or claim arising from or relating 10 this Agreement or any broach or alleged breach thereof mhoU be settled by binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules (including its Emergency Interim Relief Ru|ms), and judgment Vn the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. If the parties agree, a mediator involved in the parties' mediation may be asked to serve as the arbitrator. The requirements of filing a notice of claim with respect to the dispute submitted 0o the mediation shall be suspended until conclusion of the mediation process. If the amount in controversy exceeds One Hundred Thousand Dollars ($100.000.00 U.S.) the arbitration proceedings shall be conducted before a panel of three neutral arbitrators, consisting ofoi least one attorney or judge and two persons having expertise within the United States software industry. The arbitrator(s) shall not have the authority to award consequential nr punitive damages, but may award injunctive re|ief, reasonable attorney fees and arbitration costs, in lieu ofor{n addition to any other relief granted. Arbitration shall be conducted within the Dallas/Fort Worth, Texas metropolitan area. The arbitrator(s) shall provide a reasoned opinion on request of either party, and a transcript of the proceedings, including sworn testimony, shall be kept. LIMITATION OFLIABILITY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW REVENUE, OPERATIONAL INTERRUPTION, LOSS OF DATA OR OTHER INFORMATION, FAILURE OF YOUR |nmaL___ Page om5 CARDINAL EOUIPM Y Ekf NETWORK OR SOFTWARE NOT PROVIDED BY CARDINAL, OR ANY OTHER PECUNIARY LOSS)ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE PRODUCT OR THEPROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES, EVEN IF CARDINAL HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN ANY CASE. CARDINAL'S ENTIRE LIABILITY UNDER ANY PROVISION OF THIR SERVICES PROVIDED HEREUNDER OR U.S. $5.00. Because some states and jurisdictions do not allow the or limitation of liability, the above limitation may not apply to you. EXPORT PROHIBITED. You may not export or re-export this Software Product, any part thereof, or any process or service that is the direct product of the Software Product (collectively the "Restricted Components") to any nhy, or entity subject to U.S. export restrictions. You agree not to export or re-export any of the Restricted Components (i) to any country to which the U.S. has embargoed or restricted the export of goods or services, which currently include, but are not necessarily limited to Cuba, Iran, Iraq, Libya, North Korea, Sudan and Syria, or to any national of any such country, wherever located, who intends to transmit or transport the Restricted Components back to such country; (ii) to any person or entity who you know or have reason to know will utilize the Restricted Components in the design, development or production of nuclear, chemical or biological weapons; or (iii) to any person or entity who has been prohibited from participating in U.S. export transactions by any agency of the U. S. government. You warrant and represent that neither the BXA nor any other agency of the U.S. government has suspended, revoked or denied your export privileges. NO WAIVER. No waiver cf any default shall constitute a waiver of any subsequent default. BINDING EFFECT, NO ASSIGNMENT. This Agreement is binding upon and inures to the benefit of the successors and aeok]no of the hereto; provNed, how*ver, no assignment shall relieve [Xion\ of the obligations undertaken by Client herein. Client shall not assign this Agreement without written consent from Cardinal. FINAL AGREEMENT. This Agreement supersedes all prior written or oral understandingn, agreements and representations concerning the subject matter hereof. AMENDMENT, WAIVER. Neither this Agreement nor any of the terms hereof may be terminated, amended supplemented, waived or modified except by a written instrument signed by all the parties hereto. HEADINGS. The headings of the various sections in this Agreement are for convenience of reference only and shall not modify, define, expand or limit any of the terms or provisions hereof. LEWISVILLE TEXAS 75057. Organization Name: Authorized Signature: im- Inual____ Page of My If this is a service and support renewal, please sign and return this document to Cardinal Tracking along with your payment. Initial Page 5of5 RESOLUTION 2010-33 APPROVING CARDINAL TRACKING, INC. SOFTWARE LICENSE AGREEMENT BE IT RESOLVED by the City Council of Stillwater, MN that the contract with Cardinal Tracking, Inc. and the City of Stillwater relating to Software License, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk sign said agreement. Adopted by the Stillwater City Council this 16 day of February 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk STILLWATER, MN EXP: 02/28/2011 IMPORTANT - READ CAREFULLY: This Software License Agreement (License) is a legal agreement between you (Customer) and Cardinal Tracking, Inc. (Cardinal) for all Cardinal software, including associated media, printed materials online or electronic documentation (Software Product). The Software Product also includes any updates and supplements to the original Software Product provided to you by Cardinal. By installing, copying, downloading, accessing or otherwise using the Software Product, you agree to be bound by the terms of this Software License Agreement. If you do not agree to be bound by the terms of this Software License, do not install or use this Software Product, but return it to Cardinal. 1. SOFTWARE PRODUCT LICENSE. The Software Product is licensed, not sold, and the Software Product and all copyrights pertaining thereto remain the property of Cardinal or its suppliers. 2. GRANT OF LICENSE. This License grants you the following rights: a. Applications Software. Only one copy of the Software Product or any prior version for the same operating system may be installed on a single computer. This includes any Software Product purchased by and licensed to you as listed on Cardinal's invoice to you. b. Storage/Network Use. You may store or install a copy of the Software Product on a storage device, such as a network server, used only to install or run the Software Product on your other computers over an internal network; however, you must acquire and dedicate a license for each separate computer on which the Software Product is installed or run from the storage device. A license for the Software Product may not be shared or used concurrently on different computers. 3. RESERVATION OF RIGHTS. All rights not expressly granted are reserved by Cardinal. 4. LIMITATIONS. a. You may not reverse engineer, decompile or disassemble the Software Product. b. Software Product is licensed as a single product and its component parts may not be separated for use on more than one computer, with the exception of your purchase of a multi-user license allowing the use of the Software Product on a network. c. You may not rent, lease, transfer, or lend the Software Program. d. Your failure to renew license annually constitutes termination of this License. Without prejudice to any other rights, Cardinal may terminate this License if you fail to comply with the terms and conditions herein. In such event, you must destroy all copies of the Software Product and its component parts. Cardinal Tracking, Inc Page 1 of 4 CARDINAL TRACKING, INC. Please complete page 4 and return entire document to: CARDINAL TRACKING, INC 1825 LAKEWAY DR, STE 100 Software License Agreement LEWISVILLE, TX 75057-6046 IMPORTANT - READ CAREFULLY: This Software License Agreement (License) is a legal agreement between you (Customer) and Cardinal Tracking, Inc. (Cardinal) for all Cardinal software, including associated media, printed materials online or electronic documentation (Software Product). The Software Product also includes any updates and supplements to the original Software Product provided to you by Cardinal. By installing, copying, downloading, accessing or otherwise using the Software Product, you agree to be bound by the terms of this Software License Agreement. If you do not agree to be bound by the terms of this Software License, do not install or use this Software Product, but return it to Cardinal. 1. SOFTWARE PRODUCT LICENSE. The Software Product is licensed, not sold, and the Software Product and all copyrights pertaining thereto remain the property of Cardinal or its suppliers. 2. GRANT OF LICENSE. This License grants you the following rights: a. Applications Software. Only one copy of the Software Product or any prior version for the same operating system may be installed on a single computer. This includes any Software Product purchased by and licensed to you as listed on Cardinal's invoice to you. b. Storage/Network Use. You may store or install a copy of the Software Product on a storage device, such as a network server, used only to install or run the Software Product on your other computers over an internal network; however, you must acquire and dedicate a license for each separate computer on which the Software Product is installed or run from the storage device. A license for the Software Product may not be shared or used concurrently on different computers. 3. RESERVATION OF RIGHTS. All rights not expressly granted are reserved by Cardinal. 4. LIMITATIONS. a. You may not reverse engineer, decompile or disassemble the Software Product. b. Software Product is licensed as a single product and its component parts may not be separated for use on more than one computer, with the exception of your purchase of a multi-user license allowing the use of the Software Product on a network. c. You may not rent, lease, transfer, or lend the Software Program. d. Your failure to renew license annually constitutes termination of this License. Without prejudice to any other rights, Cardinal may terminate this License if you fail to comply with the terms and conditions herein. In such event, you must destroy all copies of the Software Product and its component parts. Cardinal Tracking, Inc Page 1 of 4 5. UPDATES AND UPGRADES. Updates are revisions to the existing revision level of the application involving program fixes and minor program modifications. Upgrades are total releases that usually include new features and functions. All Updates and Upgrades are included in the Support Services provided as part of the annual application license renewal fee. Users will be notified of the availability of updates and upgrades along with descriptions of the modifications or functions included. The Update or Upgrade will be made available for download by currently licensed customers from Cardinal's FIT site after its release for distribution. It will be your responsibility to obtain any training or data related support services relating to any Update or Upgrade. The possibility of the necessity of such support services will be defined in the announcement documentation. 6. DUAL MEDIA SOFTWARE. You may receive the Software Product on more than one medium. Regardless of the type or size of medium you receive, you may use only one medium that is appropriate for your single computer. You may not use or install the other medium on another computer, nor may you loan rent, lease or otherwise transfer the other medium to another user. 7. COPYRIGHT. The Software Product is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties. Title and copyright to the Software Product are owned by Cardinal or its suppliers. You must treat the Software Product like any other copyrighted material, except that the Software Product may be installed on a single computer, or on a network with the appropriate multi-user license, and keep the original solely for backup or archival purposes. You may not copy the electronic media or printed materials accompanying the Software Product; however, permission for such duplication may be requested from Cardinal. 8. U.S. GOVERNMENT RESTRICTED RIGHTS. The Software Product and documentation are provided with Restricted Rights. Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Fights in Technical Data and Computer Software clause at DFARS 252.227-7013 or subparagraphs (c)(1) and (2) of the Commercial Computer Software Restricted Fights at 48 CFR 52.227-19, as applicable. Manufacturer is Cardinal Tracking, Inc., 1825 Lakeway Dr. Suite 100 Lewisville Texas 75057; Telephone 800-285-3833. 9. TRADEMARKS. This License does not grant you any rights in connection with any trademarks or service marks of Cardinal. 10. CUSTOMER OBLIGATIONS. You agree to furnish Cardinal with complete and accurate information describing your hardware and software configurations, and agree to promptly inform Cardinal of any changes thereto. Failure to furnish such information will invalidate the limited warranty provided hereafter. 11. SUPPORT SERVICES, Cardinal may provide you with support services related to the Software Product (Support Services). Use of Support Services is governed by the Cardinal policies and programs described in the user manual, in online documentation and/or in other Cardinal- provided materials. Any supplemental software code provided to you as part of the Support Services Cardinal Tracking, Inc Page 2 of 4 shall be part of the Software Product and subject to the terms and conditions of this License. With respect to technical information you provide to Cardinal as part of the Support Services, Cardinal may use such information for product support and development, but Cardinal will not utilize such technical information in any form that identifies you. 12. LIMITED WARRANTY. Cardinal warrants that after installation and acceptance of the Software Product (which acceptance shall not be unreasonably withheld by you) (a) the Software Product will perform substantially in accordance with Cardinal's online manuals for a period of one year from the date of acceptance by you, and (b) any support services provided by Cardinal shall be substantially as described in applicable online or written materials provided to you by Cardinal. Some states and jurisdictions do not allow limitations on duration of an implied warranty, so the above limitation may not apply to you. To the extent allowed by applicable law, implied warranties on the Software Product, if any, are limited to ninety (90) days. THIS WARRANTY SHALL NOT BE EFFECTIVE UNTIL YOU HAVE ACCEPTED THIS LICENSE BY SIGNING BELOW IN THE SPACE PROVIDED AND FULFILLED YOUR OBLIGATIONS PURSUANT TO SECTION 10 OF THIS LICENSE TO FULLY INFORM CARDINAL OF YOUR SYSTEM CONFIGURATION AND COMPONENTS AND TO PROMPTLY ADVISE CARDINAL OF ANY CHANGES THERETO. 13, CUSTOMER REMEDIES. Cardinal and its suppliers' entire liability and your exclusive remedy shall be, at Cardinal's option, either (a) return of the price paid, if any, or (b) repair or replacement of the Software Product that does not meet Cardinal's Limited Warranty and which is returned to Cardinal. This Limited Warranty is void if failure of the Software Product has resulted from accident, abuse or misapplication. Any replacement of Software Product will be warranted for the remainder of the original warranty period, or thirty (30) days, whichever is longer. 14. NO OTHER WARRANTIES. To the maximum extent permitted by applicable law, Cardinal and its suppliers disclaim all other warranties and conditions, either express or implied, including, but not limited to, implied warranties of merchantability, fitness for a particular purpose, title and non-infringement, with regard to the Software Product, and the provision of or failure to provide Support Services. This limited warranty gives you specific legal rights, You may have others, which vary from state/jurisdiction to state/jurisdiction. 15, LIMITATION OF LIABILITY. To the maximum extent permitted by applicable law, in no event shall Cardinal or its suppliers be liable for any special, incidental, indirect or consequential damages whatsoever (including, without limitation, damages for loss of profits or revenue, operational interruption, loss of data or other information, failure of your equipment, network or software not provided by Cardinal, or any other pecuniary loss) arising out of the use of or inability to use the Software Product or the provision of or failure to provide Support Services, even if Cardinal has been advised of the possibility of such damages. In any case, Cardinal's entire liability under any provision of this License shall be limited to the greater of the amount actually paid by you for the Software Product or U.S. $5.00. Because some states and jurisdictions do not allow the exclusion or limitation of liability, the above limitation may not apply to you. Cardinal Tracking, Inc Page 3 of 4 lO. EXPORT PROHIBITED. You may not export oz re-export this Software Product, any part many process orservice that is the direct product of the Software Product the Restricted Components) to any country, person oz entity subject to U.S. export restrictions. You agree not to export or re-export any of the Restricted Components (i) to any country to which the TJ.S. has embargoed cv restricted the export of goods or services, which currently include, but are not necessarily limited tm Cuba, Iran, Iraq, Libya, North Korea, Sudan and Syria, or to any national of any such country, wherever located, who intends to transmit or transport the Restricted Components back to such country; (ii) to any person or entity who you know or have reason to know will utilize the Restricted Components in the design, development or production of nuclear, cboodcsd or biological weapons; or (iii) 10 any person or entity who has been yznbD/ited from participating in U.S. export transactions hy any agency of the l}.S. government. You warrant and represent that neither the I}XA nor any other agency nf the lJ.S. government has suspended, revoked ordenied your export privileges. 17. America, this License is governed by and shall be construed in accordance with the laws of the State of Texas. Customer License Agreement accepted this ___ day of [ORGANIZATION NAME] RIM SIGNATURE] [PRINT NAME AND TITLE] Cardinal Tracking, Inc Page 4 of 4 TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: February 11, 2010 RE: Stormwater Facility Maintenance Agreement Attached is a Stormwater Facility Maintenance Agreement between the City of Stillwater and Browns Creek Watershed District (BWCD). The agreement establishes inspection and maintenance obligations for the City for those areas in the annexation area. For the most part, the City has been performing these obligations under its current schedule and practices through its Stormwater Pollution Prevention Program. Also, BCVTD is requiring this agreement as a condition of their approval of the City's Local Surface Water Management Plan. It is recommended that the Council approve the Stormwater Maintenance Agreement between the City and The Browns Creek Watershed District. RESOLUTION 2010 -34 APPROVAL OF AGREEMENT FOR STORMWATER FACILITY MAINTENANCE WITH BROWN'S CREEK WATERSHED DISTRICT WHERAS, an agreement between the Brown's Creek Watershed District and the City of Stillwater for maintenance of stormwater management facilities by the City of Stillwater within the boundaries of both entities has been received; NOW THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA That the Mayor and the City Clerk are hereby authorized and directed to enter into the agreement in the name of the City with the Brown's Creek Watershed District for Stormwater Facility Maintenance. Adopted this 16th day of February 2010 Ken Harycki, Mayor Diane F. Ward, City Clerk El PROGRAMMATIC MAINTENANCE AGREEMENT Stormwater Management Facility Maintenance Brown's Creek Watershed District and the City of Stillwater This Programmatic Maintenance Agreement ("Agreement") is made by and between the Brown's Creek Watershed District, a watershed district with purposes and powers set forth at Minnesota Statutes Chapters 103B and 103D (BCWD), and the city of Stillwater, an incorporated municipality and political subdivision of the State of Minnesota ("Stillwater"). Recitals and Statement of Purpose WHEREAS pursuant to Minnesota Statutes §103D.345, the BCWD has adopted and implements Rule 2.0, Stormwater Management; - WHEREAS under Rule 2.0, certain land development activity requires a landowner to file for recordation a declaration or similar instrument establishing the landowner's obligation in perpetuity to inspect and maintain stormwater management facilities; WHEREAS a public landowner, as an alternative to a recorded instrument, may document its obligations in an unrecorded written agreement with the BCWD; WHEREAS Stillwater from time to time is subject to stormwater facility maintenance requirements pursuant to the terms of a BCWD permit; WHEREAS the parties concur that it is clearer and procedurally more efficient for the BCWD and Stillwater to agree at this time on the standard requirements of stormwater facility maintenance, so that this Agreement may be incorporated into future permits as applicable; THEREFORE IT IS AGREED as follows: 1. The following stormwater management facility maintenance requirements will apply to Stillwater, at its own cost, under any future BCWD permit that explicitly applies this Agreement to stormwater management facilities identified in the permit: E (a) Maintenance activities include but are not limited to removal of floating material; clearing of blocked inlets, pipes or structures; street sweeping to remove debris and litter; repairing eroded ground; reestablishing ground cover and dredging sediment from ponds. (b) The City will inspect stormwater management facilities at least once every five years in accordance with its Storm Water Pollution Prevention Plan and in response to complaints or input from the general public or other government agencies, or more frequently as provided in this Agreement. The City will inspect and, and if necessary, provide maintenance to stormwater facilities when notified by the BCWD that the functionality of a facility or facilities appears compromised. (c) The City will keep records of inspections and maintenance including dates, observations and actions taken. : (d) For stormwater retention basins receiving direct runoff from an area that has been disturbed for development, the City will complete visual inspection during the first year of operation and once every five years thereafter. When basin storage volume or forebay storage has been reduced by 50 percent, within one year of inspection the sediment will be removed from the basin to restore the original volume, and vegetation will be restored in disturbed areas. Depending on maintenance needs, restoration may be extended beyond the one year - period. but will not exceed two years. The City shall provide a written statement to the watershed explaining why maintenance will take longer than one year. (e) The City will inspect grit chambers, sump catch basins, and sump manholes annually . Outlet structures, culverts and other stormwater management facilities will be inspected at least once every five years . If accumulated sediment and debris are present they will be removed , within one year of inspection so that the facility continues to operate as designed, and erosion or structural problems will be corrected. Depending on maintenance needs, restoration may be extended beyond the one year period. but will not exceed two years. The City shall provide a written statement to the watershed explaining why maintenance will take longer than one year. (f) The City will inspect volume control facilities: monthly after spring snowmelt event through first snowfall to check for standing water, ensure that the 0 4 contributing drainage area is clear of litter and vegetative debris, and undesirable vegetation is removed. The City will inspect volume control facilities annually to ensure inflow pipes and the overflow spillway are clear, the inlet area is clean, there is no erosion and to determine whether mulch or plant replacement is necessary. (g) The City will inspect infiltration practices annually to ensure that sediment traps or forebays are trapping sediment and that greater than 50% of storage volume remains, the contributing drainage area is stabilized and free of erosion, and inlets and outlet/overflow spillways are in good condition with no erosion. (h) If sediment has moved into a stormwater management facility designed for infiltration as a result of erosion or other land disturbance, within one year of inspection the City will remove deposited sediments, restore the infiltration capacity of the underlying soils, and stabilize surface disturbance. Maintenance techniques will protect the infiltration capacity of the practice by limiting soil compaction in these areas. Depending on maintenance needs, restoration may be extended beyond the one-year period but will not exceed two years. The City shall provide a written statement to the watershed explaining why maintenance will take longer than one year. 2. This agreement will apply to land not owned by the City only where a recorded declaration grants access to the City adequate for it to meet its obligations hereunder. 3. BCWD permits for specific projects may contain additional conditions for stormwater management facility maintenance in accordance with BCWD Rules as they may be amended from time to time. 4. If Stillwater conveys into private ownership a fee interest in any property subject to this Agreement, it shall require as a condition of transfer, and enforce: (a) that the purchaser record a declaration on the property incorporating the stormwater management facility maintenance requirements of this Agreement; and (b) that recordation occur either before any encumbrance is recorded on the property or, if after, only as accompanied by a subordination and consent executed by the encumbrance holder ensuring that the declaration will run with the land in perpetuity. If Stillwater conveys into public ownership a fee interest in any property that has become subject to this Agreement, it shall require as a condition of the transfer I agreement that the purchaser accept an assignment of all obligations vested under this Agreement. 5. This Agreement may be amended only in a writing signed by the parties. 6. This Agreement is in force for five years from the date on which it has been fully executed and will renew automatically for five year terms unless terminated. Either party may terminate the Agreement on 30 days' written notice to the other. Any obligations vested in Stillwater through incorporation into an issued permit before the effective date of termination will survive expiration. 7. The recitals are incorporated as a part of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. By-------------------------------- Date: President, Board of Managers z Its Attorney CITY OF STILLWATER Date: By: ------------------------------- Date: 121 TO: Mayor Harycki and Council Frmw Stuart W. Glaser, Fire Chie Date: February 12, 201 . 11 IT, "49, 11 �� I 11j11!!IIl =' !! Q717i.P - .QQ I II emergency planning and maldng our children safe and recommend the City sign the attached partnership agreement Stillwater Area Schools at the fbilovAng number 651.351.8379. Date: February 12, 2010 To: Mayor and City Council Members From: Chief John Gannaway Subject: Stillwater Area Schools Partnership Stillwater Area Public Schools isin the process of applying for a grant from the US Department of Education commonly known asa Safe Schools Grant. They will use this grant to further develop their emergency preparedness capabilities by developing training programs for staff that would become part of the district and site emergency response teams. They may also be able to secure some funding for equipment purchase. Part of the grant requirement is that they must show their willingness and commitment 1a work in partnership with local law enforcement, fire departments, emergency services, and other local government entities. Police Department staff attended an informational meeting in which the School District furthered it's commitment creating a safe environment for children and schools through emergency preparedness. Attached is a signed partnership agreement and further information about the process, RESOLUTION 2010-35 APPROVING PARTNERSHIP AGREEMENT WITH STILLWATER AREA SCHOOLS BE IT RESOLVED by the City Council of Stillwater, MN that the partnership agreement for emergency preparedness (Police and Fire), as on file with the City Clerk, is hereby approved and authorizes the Police Chief, Fire Chief and Mayor to sign the partnership agreement. I Adopted by the Stillwater City Council this 16 day of February 2010, M1171 ROOM no F. Diane F. Ward, City Clerk ST I I. LWAT CIE R A R E A PUBLIC S C 110 0 1., S MEMM= #; MAN I =- Dennis Bloom, Director of Operations Email: bloomd@stlllwater.k12.mn.us Office Phone: 651-351-8379 Fax: 651-351-8380 I =MMI In order • be considered for this grant, Districts must show willingness and commitment to working in partnership with local law enforcement, emergency services, fire departments, and city governments. We are of further preparing our communities and schools to respond to emergency situations. We look forward to working with you and hope to see you at the Emergency Planning meeting on Thursday. If you are unable to attend the meeting, but would like further information, please feel free to contact me at 651-351-8379. ®C ®C Partner Agreements - Instructions Applicants may choose another format to obtain necessary signatures and descriptions of roles. However, to be considered, applicants MUST have at least two partner signatures, one of which must be the local law enforcement agency —AND in every space where a signature is missing, an explanation must be provided for why a signature could not be included. Partner Agreement 1: Local Law Enforcement Agency (Page 2 of 6) Local Law Enforcement Agency Partner Agreement (REQUIRED) Below is a signature representing the head of our community-based law enforcement agency (i.e. local police, sheriff's office whose jurisdiction covers a majority of the schools in the district) agreeing to the roles and the responsibilities outlined below: Agency Title: Signature: Title: Date: Stillwater Police Department Chief of Police February 12, 2010 Description of roles and responsibilities in improving and strengthening emergency management plans at the LEA and school-building levels and a description of the partner's commitment to the continuation and continuous improvement of emergency management plans at the LEA and school building levels: Will provide professional and rapid response to any emergency which would require law enforcement assistance. Will also assist in the development of policy(s), training, and exercises to ensure the quality of emergency management and preparedness is cohesive between the Stillwater Police Department and StillwaterArea Schools. Partner Agreement 2: Local Public Safety or Emergency Management Agency (Page 3 of • - A. I OM 114 1 1�-771 , =04 I MOI =- " vre = I R icipate in review of empi1gency operations plans. ait_ I 5WOW911 Partner Agreement Local ! 1 (Page • of t Below is a signature of the head of our local government (i.e. the county executive, the mayor, the county manager, head of the town council) agreeing to the roles and the responsibilities outlined below: Agency: City of Stillwater Signature: Title: Mayor Date: February 16, 2010 Description of roles and responsibilities in improving and strengthening emergency management plans at the LEA and school- building levels and a description of the partner's commitment to the continuation and continuous improvement of emergency management plans at the LEA and school building levels: The City of Stillwater will commit to providing staff as appropriate to assist the school district in their emergency preparedness planning. It is in the best interest of the citizens of Stillwater to ensure the safety of our children and ensure the preparedness of our schools for an emergency or disaster situation. The City supports collaborative efforts and working iointly with School District #834 will ensure the best and safest community TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer ;FR DATE: February 8, 2010 SUBJECT: 2010 Street Improvement Project Project 2010-02 DISCUSSION The public hearing for the 2010 Street Improvement Project is scheduled for February 16, 2010 at 7:00 pm. Attached are copies of the feasibility report (approved 1/19/10) and the public hearing notice sent to the affected property owners. Two neighborhood meeting were held for the project on December 3 2009 and February 4 th 2010. The meetings provided an informal opportunity for staff and residents to collaborate about the project. Some of items discussed in the meetings included assessment procedures, neighborhood traffic, utility concerns, drainage improvements, and construction access. RECOMMENDATION It is recommended that Council hold the required public hearing and if Council desires, pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. It should be noted that the resolution to order the improvement requires a 4/5' majority vote. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2010- ORDERING IMPROVEMENTS AND PLANS & SPECIFICATIONS FOR THE 2010 STREET IMPROVEMENT PROJECT 2010-02. *RDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE 2010 STREET IMPROVEMENT PROJECT (PROJECT 2010-02) WHEREAS, a resolution of the City Council adopted on January 19, 2010 fixed a date for a council hearing on the proposed 2010 Street Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 16th day of February 2010, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1 Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 16th day of February 2010. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 16th day of February 2010. 12ME M."AMEM Diane F. Ward, City Clerk 0 (S,ikater THE BIRTHPLACE OF !;;F MIN ESOTA January 21, 2010 Subject: Public Hearing on 2010 Street Improvements (Project 2010-02) Dear Property Owner: The City Council accepted the feasibility study for the 2010 Street Improvement Project at the January 19th City Council meeting. A copy of the feasibility report is enclosed. The report and slide presentation are also available on the City website (www.stillwater.1Tm.us) by clicking on City Departments, then Engineering, then Construction Projects, A second neighborhood meeting for the project has been scheduled for. Thursday, February 4 th at 7:00 PM in the Council Chambers At the neighborhood meeting we will present design updates and preliminary project costs and assessments. There will be a brief presentation followed by interaction with Engineering -staff. The official public hearing for the project will be held in the Council Chambers on Tuesday, February 16' at 7:00PM. An official notice for the meeting is enclosed, The public hearing for this proposed project is your opportunity to voice your comments prior to the Council making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting. If you have any questions please give me a call at (651) 430-8831 or send an email to tkraftson@ci.stillwater.mn.US. Sincerely, Torry Kraftson, PE Assistant City Engineer CITY HALL: 216 NORTH FOURTH STREET - STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 - WEBSITE: wwwxi.stillwater.mn.us L„ 1 14 • te 10 r THE BIRTHPLACE OF MINNESOTA 2010 STREET IMPROVEMENTS PROJECT 2010-02 January 22, 2010 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4' Street, Stillwater, MN 55082 at 7 :00 p.m. or as soon as possible thereafter, on Tuesday, February 16 2010, to consider the street, water, storm and sanitary sewer improvements. The area proposed to be assessed for such improvement is properties abutting Oak Glen Trail, Oak Glen Drive, Oak Glen Lane, Swenson Lane, Oak Glen Place, Oak Glen Crescent, Oak Glen Court, Oak Glen Circle, Sunnyslope Lane, Heifort Court, McKusick Road Court North, Birchwood Drive, West Linden Street from Echo Lane to west end, Echo Lane, Lookout Street, Sterling Way, 2" Street North from Wilkins Street to River Heights Drive, and 4 th Street South from Orleans Street to Willard Street. The estimated cost of the improvements is $1,771,560,00. A reasonable estimate of the impact of the assessment will be available at the hearing, Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on January 29"' and February 5 2010. CITY HALL: 216 NORTH FOURTH STREET - STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.d.stillwater.mn.us FEASIBILITY REPORT 2010 STREET IMPROVEMENT PROJECT INTRODUCTION In keeping with the Annual Street Improvement Project Study, it is proposed that the following streets be improved for the 2010 Street Improvement Project: Pavement reconstruction (reclaim) • Oak Glen Trail, Oak Glen Drive, Oak Glen Lane, Swenson Lane, Oak Glen Place, Oak Glen Crescent, Oak Glen Court, Oak Glen Circle, Sunnyslope Lane Mill and Overlay Heifort Court, McKusick Road Court North, Birchwood Drive, West Linden Street (Echo Lane to west end), Echo Lane, Lookout Street, Sterling Way 2 "d Street North (Wilkins Street to River Heights Drive) 4th Street South (Orleans Street to Willard Street) 1 1 -W Vic The streets selected for a pavement reconstruction were primarily rated in poor or worst condition in the 2007 Pavement Management Plan. These streets were constructed in 1983. Pavement failure is exhibited by rutting, spalling, settling, and extensive cracking. The streets selected for mill and overlay were primarily rated in fair condition in the 2007 Pavement Management Plan. The Radles neighborhood (Echo, Birchwood, Lookout, Linden, Sterling) was constructed in 1967, 2 " Street North in 1.971, 4" Street South in 1960, and Heifort and McKusick Road Courts in 1983. These streets show signs of deterioration, but have adequate structural strength to support a mill and overlay. All of the above streets have existing concrete curb and gutter. The curb and gutter is primarily in good condition, with isolated locations of cracking and settling. Most of the pedestrian ramps on 2 " Street North and 4` Street South do not have the required truncated domes. There are several locations where the sidewalk is severely cracked, heaved, settled, or misaligned, such that it could cause people to trip. The water system is primarily in good condition. The water board has identified 6 homes within the project area that have galvanized water services. These galvanized services were installed in or prior to the 1960s and have a high tendency to corrode and rupture. There are also a number of valves in the street that have broken top sections. The sanitary sewer mains on the project have been televised and are generally in good condition. There are a few areas with root intrusions and pipe cracking. The storm sewer pipes are in good condition, with many of the catch basins showing signs of deterioration. On the streets proposed for pavement reconstruction (reclaim), the project includes: • Catch basin replacements and upgrades • Replacement of defective curb • Replacement of broken gate valve top sections • Sealing of sanitary and storm sewer manhole rings • Reclaim of existing pavement/ gravel and subgrade preparation • New bituminous surfacing • Street sign replacement • Rain garden installations to meet water quality requirements The existing pavement will be ground up with the existing aggregate and used as a base course. Replacement of identified curb sections, catch basins, and gate valve sections will be completed. The rings of storm and sanitary sewer manholes will be sealed to prevent future deterioration. The street will then be brought to grade and 4 inches of new bituminous will be installed. In accordance with the City storm water permit, reconstruction projects need to target infiltration of 1 /2 inch runoff from roadway surfaces. To achieve this requirement, it is proposed that rain gardens be placed near catch basins in the Oak Glen neighborhood. Adjacent residents have been contacted about performing rain garden maintenance at identified potential rain garden locations and most have expressed interest. On the streets proposed for mill and overlay, the project includes: • Catch basin replacements and upgrades • Replacement of 6 galvanized water services • Replacement of defective curb • Updated pedestrian ramps and minor sidewalk improvements • Sanitary sewer main lining at isolated locations • Replacement of broken gate valve top sections • Sealing of sanitary and storm sewer manhole rings • Pavement mill and overlay • Street sign replacement The top 1.5-inches of bituminous surface will be removed with a milling process. The millings will be hauled off site to be used as aggregate in bituminous mixtures. The water board has identified 5 galvanized water services on Linden Street and I on South Fourth Street. Since these galvanized services have a high tendency to leak, it is proposed that they be replaced as part of the street reconstruction. Identified curb sections, pedestrian ramps, sidewalks, catch basins, and gate valve sections will be replaced. Sanitary sewer manhole rings will be sealed and main lines will be lined at identified locations. A 2-inch bituminous wear course will be placed, followed by completion items such as signing and striping. PROJECT COST AND FINANCING (Project Budget $1,771,560) Pavement Reconstruction (reclaim) streets: Oak Glen Trail, Oak Glen Drive, Oak Glen Lane, Swenson Lane, Oak Glen Place, Oak Glen Crescent, Oak Glen Court, Oak Glen Circle, Sunnyslope Lane Estimated Cost: $1,056,000 (includes design, inspection, surveying, administration) It is proposed that the front footage assessment method be used for the City parcels and golf course properties. There is one City property on the south side of Sunnyslope Lane and 4 locations where Oak Glen Golf Course abuts the streets. Since the Oak Glen Golf Course does not have any vehicle access or improvements off of the Oak Glen streets and does not receive benefit from the project, it is proposed that those front footage costs be paid from the general fund. With the front footage method, an adjusted front footage is calculated for each property based on the procedure established in the assessment policy. Under a 50% assessment ratio, the preliminary front footage assessments would be $33.70 per foot. There are 834 feet of City and golf course frontage with $28,105 proposed from the general fund. The residential properties are proposed to be assessed by the unit method with assessments calculated as follows: Standard interior lot: 1 unit Vacant or sub- dividable lot: 1 unit to be deferred until lot is built on Comer lot: 0.5 units for each side reconstructed The proposed unit assessment rate is $4,064 per unit. There are 123 proposed assessment units with $499,872 in proposed assessments. There is one vacant lot on Oak Glen Trail which is proposed to receive a deferred street assessment that would only be charged if a home is constructed on the lot. Mill and Overlay Streets: Heifort Court, Mckusick Road Court, Birchwood Drive, West Linden Street (Echo Lane to west end), Echo Lane, Lookout Street, Sterling Way, 2nd Street North (Wilkins to River Heights), and 41h Street South (Orleans to Willard) Estimated Cost: $709,000 (includes design, inspection, surveying, administration) The cost for the mill and overlay includes $8,000 to replace 6 galvanized water services. The property owners with the galvanized services would pay 100% of this cost in accordance with the assessment policy. According to the assessment policy, assessments for state aid streets (2 St. N. and 4` St. S.) should be equivalent to a residential equivalent of a standard City street (30 -foot paved). The costs for width in excess of the 30 -foot paved width would be paid from the general fund. It is proposed that all remaining costs be recovered 50% by special assessments and 50% from City funds. It is proposed that the front footage method be used for the City parcels, golf courses and commercial properties. There are City parcels on Echo Lane, Birchwood Drive, West Linden Street and South 4►h Street. There are 4 commercial properties located at the comers of 4` Street South and Churchill Street. The Stillwater Country Club is located on the west side of 2 "d Street to the north of Sycamore Street. Since the Country Club does not have access or building improvements off of 2 Street and does not receive benefit from the project, it is proposed that those front footage costs be paid from the general fund. With the front footage method, an adjusted front footage is calculated for each property based on the procedure established in the assessment policy. Under a 50% assessment ratio, the preliminary front footage assessments would be $17.50 per foot. There are 290 feet of commercial properties with proposed assessments of $5,075. There are 1,976 feet of City and golf course frontage with $34,580 proposed to be paid from the general fund. The single and multi-family properties are proposed to be assessed by the same method that was used for the 2008 and 2009 Street Improvement Projects. Standard interior lot: 1 unit Vacant or sub-dividable lot: I unit to be deferred until lot is built on Comer lot: 0.5 units for each side reconstructed Multifamily lot: I unit + 0.2 units for each additional occupancy There are 2 multifamily properties and 1 vacant lot along South 4 1h Street and I vacant lot on North 2 d Street. The proposed preliminary unit assessment rate is $1,658 per unit. There are 175 assessment units with $290,150 in unit assessments. Proposed Preliminary Assessment Summary Table Street Assessment Rate Adjusted Front footage Assessment Units Assessment Amount Mill and overlay commercial $17,50/ foot 290 bid $5,075 Mill and overlay City/ golf course $17.50/ foot 1976 $34,580' Mill and overlay residential $1,658/ unit 175 $290,150 Pavement reconstruct City/ golf course $33.70/ foot 834 Pavement Reconstruct residential $4,064/ unit - 123 _$28 $499,872 Extra width cost for 2 A $19,424 Assessment Subtotal (50%� $877.206] City share $877,206 Galvanized water (100%) $1333/ service 6 $8-000 Street Improvement Project Cost $1,762 Street 122rovement Project B ud get $1 771,560 I .Falcl trom city general rung [ I otal trom Uity general tuna = s9,)9,J 1 _-) (54%)J January 19.......... .................... Study (approved) February 4 ........... ................... meeting February 16... ......................... Hearing March 2 .......... ........................ plans April 6 .......... .......................... bid May through August.. September 7 ...... ..................... Hearing ORDINANCE NO.:1013 I I I I I um I Full I �W, IR I, fit] WINO 1 12 The City Council of the City of Stillwater does ordain: AMENDING. Section 30-1, Subd. I definition of the City Code is amended by adding a new definition to Subd. I that will read as follows: "curbside means the side of the curb opposite the traveled portion of a roadway." 2. AMENDING. Section 30-1, Subd. 5 consumer regulations is amended by adding a new sentence to Subd. 5(l) that will read as follows: "Any person that observes a garbage and rubbish container that has been placed on the traveled portion of a roadway is entitled to move the container to curbside." 3. SAVING. In all other ways the City code will remain in full force and effect. 4. EFFECTIVE DATE. This ordinance will be in full force and effective from and after its passage as publication according to law. Adopted by the City Council of the City of Stillwater this 16th day of February, 201 Lz- Ken Harycki, Mayor STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER BEFORE THE CITY COUNCIL In Re: The Application of Grant LaForce Case No. V/09 -51 FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened a Hearing in the Council Chambers of City Hall at 7:00 p.m. on January 19, 2010 to consider the Application for a side yard setback variance. At the request of the Grant LaForce ( "Applicant ") the Hearing was continued without discussion until February 1, 2010. At the re- convened Hearing the City Council considered the Applicant's request for approval of a side yard setback variance to allow a recently constructed garage addition to remain in place. The matter was before the Council on an appeal filed and perfected by Mr. LaForce of a Planning Commission decision made at the conclusion of the Public Hearing held by the Planning Commission on December 14, 2009. At the Hearing held by the City Council, the City Council considered: a) a report to the City Council prepared by Bill Turnblad, City Community Developer Director; b) testimony submitted by the Applicant; c) the Staff Planning Report prepared for the Planning Commission; d) Minutes of the Planning Commission proceedings related to the Application; e) written testimony of neighbors of the property in question; and f) the Planning file prepared by City Staff for the Application. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: Page 1 of 5 FINDINGS OF FACT 1. This site is located at 641 Hidden Valley Court on property legally described as Lot 18, Block 1, Croixwood Third Addition, Washington County, Minnesota. 2. The site is zoned RA, Single Family Residential. The minimum allowed side yard setback for an addition to an attached garage in this zoning district is 5.0 feet. 3. The Applicant constructed an addition onto his attached garage on the site. The addition required no building permit. Therefore, though the City Building Official stated that the minimum side yard setback was 5.0 feet, there was no occasion to verify on the site whether the garage addition met the minimum required side yard setback or not. A neighbor called the City Building Official and stated that the addition did not appear to meet the required side yard setback. Thereupon, the City Building Official visited the site and requested the Applicant to have the property surveyed to determine if the addition met the required 5.0 foot setback. The survey was completed on November 19, 2009 and it documented that the setback of the southwest comer of the addition was only 2.0 feet. 4. On November 20, 2009 Mr. LaForce submitted an Application to the City requesting a 3.0 foot variance from the required 5.0 foot setback to allow his garage addition to remain in place as constructed. 5. The City recognizes the need for a garage, especially given the winters we experience in Minnesota. And the City Council and Planning Commission have routinely looked favorably on allowing two stall garages whenever possible. However, the Applicant already have at least a two stall garage. Therefore arguing that the equivalent of a third or fourth stall is a "substantial property right' is more difficult. The Planning Commission has viewed three stalls or more as a "desire" rather than a "need ". And in this case, the desire for additional garage space is driven by the practice of the Applicant to store business related materials in the garage, rather than store the materials off -site. 6. The Applicant has a permit to operate a home occupation out of his home at 641 Hidden Valley Court. The permit is for a plumbing and remodeling business that Mr. LaForce operates out of his home. The Applicant has stated that he re -uses plumbing and construction materials from his contract jobs and stores that material at the site until it can be re -used. 7. The home occupation permit allows up to 300 square feet of interior space on the site to be used for the Applicant's home based business. This includes both storage space and office space. If any more space is necessary beyond the 300 square feet, then the home occupation is better suited for a commercially zoned property rather than a residentially zoned property. 8. The practice of storing business related materials on the residentially zoned site is not found by the City Council or by the Planning Commission to be a hardship justifying the requested variance to allow additional accessory use space on the site. Rather, the City Council and Planning Commission find that storing the excessive business related items off -site is the appropriate alternative. 9. The subject home originally had an attached two car garage that measured 22 feet by 20 feet. This 440 square feet of garage space still exists. On November 30, 1999 Mr. LaForce submitted a building permit application for the first addition to the attached garage. This first addition had dimensions of 6 feet by 20 feet addition and was built onto the east side of the original attached garage. The 320 square feet of the first garage addition still exists. The subject garage addition is the second addition onto the attached garage. It creates 446 square feet of additional garage space. The total area of the original garage and its two additions equals 1,206 square feet. 10. The total permitted amount of "accessory use" space in the RA Zoning District is 1,000 square feet or 10% of the lot area, whichever is less. According to Section 31-305(a)(2)i of the City Code, "accessory use" space includes attached and detached garages as well as all other accessory buildings on the lot. The Applicant's lot has an area of 16,134 square feet, 10% of which would be 1,613 square feet. Since this is greater than 1,000 square feet, the maximum allowed attached garage space on the Applicant's property would be 1,000 square feet. 11. The subject second garage addition exceeds the permissible 1,000 square feet of accessory use space for the site. 12. The Applicant has reasonable use of his property without the second garage addition. CONCLUSION OF LAW 1. That this matter was properly before the City Council Pursuant to the procedure set forth in the City Code. 2. That a hardship does not exist to justify granting the requested variance, 3. That the variance as requested by the Applicant is not in harmony with the It'. That the Applicant has reasonable use of the site without the second garag The Variance request is denied. Adopted by unanimous vote of the City Council this 16 th day of February 201 CITY OF STILLWATER � Page 5 of 5 1wa ter Memo Community Development Department To: City Council From: Michel Pogge, City Planner � Date: Thursday, February 11, 2010 Re: Outdoor Wood Boilers (OWB) At the January 19 Council meeting the Council discussed the issue of OWB. The Council requested that City Staff prepare a nuisance ordinance that prohibits and eliminates all OWB in the City. The attached ordinance prohibits new OWB and eliminates all existing OWB in the City. This ordinance is based in part on a similar ordinance that the City of Woodbury recently approved. Additionally, Council wanted staff to bring back an option that prohibits new OWB while allowing existing OWB to continue until they have reached the end of their useful lives. If the Council is interested in this option, t he language below could be used to replace section 2 in the attached ordinance. AMENDING. City Code Chapter 38-1, Subd. 2,(2) is hereby amended by adding the following: nn. Installing or operating of an outdoor wood boiler. "Outdoor wood boiler" means any equipment, device, appliance or apparatus, or any part thereof, which is installed, affixed or situated outdoors for the primary purpose of combustion of solid fuel, including but not limited to wood, wood pellets, and corn, that produces heat or energy used as a component of a heating system providing heat for any interior space or for domestic water consumption. Outdoor wood boilers do not include natural gas-fired fireplace logs, wood - burning fireplaces or wood stoves in the interior of -a dwelling nor do they include BBQ grills or outdoor open air recreational fires. 1. Continuation of existing outdoor wood boilers. The lawful use of any outdoor wood boilers existing at the time of the effective date of this ordinance may be continued, although such outdoor wood boilers must conform to the provisions of this Code. 2. Extension or enlargement. No pre-existing outdoor wood boiler shall hereafter be extended, enlarged, expanded or replaced. 3. Abandonment and discontinuance. Any pre-existing outdoor wood boiler which is abandoned or not used for a period of twelve (12) consecutive months shall not be permitted to be reestablished and nILISt thereafter be immediately removed by the property owner from the subject From the desk of.., Michel Pogge, AICP - City Planner • City of Stillwater - 216 K 4 Street - Stillwater, MN 55082 651.430-8822 -Fax: 651.430-8810 email: nipogge(naci.stillwater.iiiii.us premises. If the property owner fails to remove the outdoor wood boiler by the end of said twelve months, the City of Stillwater Community Development Director shall give written notice by certified mail, personal service, or posting to the property owner upon which the outdoo wood boiler is located that such person shall remove the same within fifteen (15) days of the notice. Council should direct staff on which option to proceed with and set a public hearing to formally consider an ordinance. 9 to I - - Michel Pogge, AICP � City Planner - City of Stillwater - 216 N. 4 11, Street • Stillwater, MN 55082 651.430-8822 -Fax: 651.430-8810 -emai1:mpogge@ci.stillwater.mn.us RESOLUTION 2010- A RESOLUTION CALLING FOR A PUBLIC HEARING ON AMENDING STILLWATER CITY CODE SECTION 38-1 PUBLIC NUISANCES WHEREAS, the Stillwater City Council is considering approving changes to Stillwater City Code Section 38-1 entitle public nuisance in order to declare outdoor wood boilers a public nuisance and prohibit them in the City of Stillwater, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby sets a public hearing on such proposed ordinance on the 2nd clay of March 2010, at the Stillwater City Hall Council Chambers at 7:00 p.m., and the City Clerk shall give mailed and published notice of such hearing as required by law. Adopted by the City Council of the City of Stillwater, Minnesota this 16th day of February, 2010. CITY OF STILLWATER Diane F. Ward, City Clerk I ORDINANCE AN ORDINANCE AMENDING STILLWATER CITY CODE SECTION 38-1 PUBLIC NUISANCES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES HEREBY ORDAIN: M 0 (a) It is recognized and found that smoke is hazardous to an individual's health and may affect the health of the general public when they are involuntarily exposed to the presence of wood smoke. (b) Reliable scientific studies, including studies conducted by the Environmental Protection Agency (EPA) and the New York State Attorney General Office, have shown that breathing wood smoke is a significant health hazard particularly to children, elderly people, individuals with cardiovascular disease, and individuals with impaired respiratory functions, including asthmatics and those with obstructive airway disease. (c) It is recognized that free - standing furnaces are designed and intended to be a primary heat source and therefore bum, and emit smoke, on a continual basis. A distinction is drawn between free-standing furnaces and indoor wood stoves and fireplaces that, by nature, provide supplemental heat and are generally used on a less-frequent basis. (d) This ordinance is adopted for the purpose of protecting the public health, safety, comfort, and the general welfare of the people of the City of Stillwater, 2. AMENDING. City Code Chapter 38-1, Subd. 2, (2) is hereby amended by adding the following: nn. Installing or operating of an outdoor wood boiler. "Outdoor wood boiler" means any equipment, device, appliance or apparatus, or any part thereof, which is installed, affixed or situated outdoors for the primary purpose of combustion of solid fuel, including but not limited to wood, wood pellets, and com, that produces heat or energy used as a component of a heating system providing heat for any interior space or for domestic water consumption. Outdoor wood boilers do not include natural gas-fired fireplace logs, wood-buming fireplaces or wood stoves in the interior of a dwelling nor do they include BBQ grills or outdoor open air recreational fires. SAVING., In all other ways the Stillwater City Code will remain in full force and effect. 4. EFFECTIVE DATE. This Ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of ' 2010. CITY OF STILLWATER Diane F. Ward, City Clerk • dm inistr ion To: Mayor & City Council From: Diane Ward, City Clerk Date: 2/16/2010 Re: Council Representative as Voting Member Reviewed by: Larry Hansen, City Administrator & Dave Magnuson, City Attorney Attached is the information (ordinance and resolution) removing the Council Representative as a voting member to Planning, Parks, and Downtown Parking Commissions Planning Commission - There is no ordinance relating to the Council representative being a voting member of the Planning Commission. The Planning Commission By-Laws were adopted by the Planning Commission, but they are silent on the matter of council liaison voting. So, perhaps basis for council representative voting on the Planning Commission is simply by tradition. Impact — need to advertise, interview and appoint 1 additional member Heritage Preservation — No Impact (Council Representative not a voting member) Human Rights — No Impact (Council Representative not a voting member) Park & Recreation Commission - Impact — need to advertise, interview and appoint I additional member (Ordinance revision necessary & attached) Downtown Parking Commission — This commission is presently 2 members short with interviews being held with three applicants on February 16. Interviews were conducted and recommended appointment later in the meeting. (Resolution revision necessary and attached) ACTION REQUIRED: Review, discuss and if Council wishes to proceed with the Council Representative being non-voting member they should have the 1' reading of Ordinance 1014 and adopt a resolution amending the Downtown Parking Commission By-laws. . ORDINANCE NO.: 1014 AN ORDINANCE AMENDING THE CITY CODE BY CHANGING COMMISSION REGULATIONS The City Council of the City of Stillwater does ordain: 1. AMENDING. Section 48-1, Subd. 5, Parks and Recreation Commission Membership, is amended that will hereafter read as follows: "(1) The commission will be composed of seven members appointed by the council." "(2) The members of the commission will be appointed upon majority consent of the council for staggered terms of three years, except that any person appointed to fill a vacancy occurring prior to the expiration of the term which their predecessor was appointed may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Members of the former parks and recreation board currently in office at the time of passage of this ordinance may continue to serve on the successor commission until the expiration of their current term, and the number of commissioners reduced to seven through attrition. "(3) Deleted 2. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law. Approved, this day of March, 2010. Ken Harycki, Mayor FROM= RESOLUTION AMENDING RESOLUTION 2009-95,2008 -36 AND RESOLUTION NO. 92 -249 ESTABLISHING DOWNTOWN PARKING COMMISSION AND BYLAWS The City Council of the City of Stillwater hereby amends Resolution 2009-95 as follows:: AMENDING. COMPOSITION AND SIZE OF COMMISSION (1) Members. There is established a city downtown parking commission, the "commission," which shall consist of seven (7) voting members that shall be either downtown business owners or downtown property owners or residents of the City, to be appointed by the city council. The Police Chief or a Councilmember of the city shall be ex-officio, nonvoting member of the commission. All voting members shall serve without compensation, Any Commissioner that misses two consecutive meetings without notice to the Chairman shall be removed from the Commission. Adopted by the Stillwater City Council this 16 day of February, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk I LICENSED IN MINNESOTA AND WISCONSIN THE DEscH OFFICE BUILDING 333 NORTH MAIN STREET • SUITE #202 - P.O. Box 438 - STILLWATER, MN 55082 TELEPHONE: (651) 439-9464 - FAx: (651) 439-5641 DAvm T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: February 16, 2010 RE: City Charter Change Proposed by Charter Commission The Charter Commission has reviewed the city charter provision that requires the city to publish either minutes or a summary of the minutes in the official newspaper of the city. This requirement is time-consuming for the clerk and very expensive for the city council, especially in view of the modem trend of more dependence on the electronic media for making this information available to the public. Further, the minutes themselves, after approved by the City Council are automatically posted by the clerk on the city website. After giving the subject thorough consideration, the City Charter Commission voted to recommend that the City Council change the city charter by ordinance to do away with the publication requirement. The approved draft is enclosed with this memorandum. The Commission, however, wanted the City Council to know that in the event the ordinance is not approved unanimously they do not wish the matter to be submitted for referendum vote at the next election. They concluded that if the charter can be changed easily and with a minimum of expense, as with this ordinance, they are willing to recommend it. Respectfully, David T. Ma nuson Stillwater City Attorney AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: AMENDING. Article 5.07 Publication of Business, upon the effective date of this ordinance is amended to hereafter read as follows: . "Unless publication in an official newspaper is otherwise required by law, the city clerk must within seven (7) days after approval of any meeting minutes by the city council, post the approved minutes on the city website or equivalent electronic media." 2. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 3. EFFECTIVE DATE. This Ordinance shall be effective 90 days from its passage and publication. Approved this _ day of February, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Minnesota Department of Transportation Metropolitan District Waters Edge OF 1500 West County Road B-2 Roseville, MN 55113-3174 Mr. Larry Hansen City Administrator City of Stillwater 216 4th St N Stillwater, MN 55082 Re: Lift Bridge Conversion Project — S.P. 82174654D Temporary Easement in Lowell Park near the concourse Dear Mr. Hansen: 2/8/10 One of the mitigation items for the St. Croix River Crossing Project — S.P. 8214-114, as described i that project's Memorandum of Agreement, is to convert the Lift Bridge to a bicycle and pedestrian f following the construction of the new river crossing bridge. Current letting dates for the St. Croix River Crossing Project is July of 2013, but TIGER Grant funding has recently been requested for the project and if successful in receiving the TIGER funding, the letting date would be moved forward to as soon as this fall. In preparation for the letting of the St. Croix River Crossing Project, we have been working with th Cit of Stillwater and other Stakeholders to implement certain mitigation items. The Lift Bridge Conversion Project, S.P.8217-4654D, is one of those mitigation items. As you recall, we have already developed a Lift Bridge Management Plan, established a Lift Bridge endowment fund and a Lift Bridge Conversion plan set. As part of the Lift Bridge Conversion Project, a separate environmental document is now being developed. The Lift Bridge is planned to be converted to a bicycle and pedestrian facility according to the Lift Bridge Management Plan. That plan identifies the changes necessary to convert the Lift Bridge from carrying vehicular traffic to allowing only bicycles and pedestrians (and emergency city vehicles) while preserving the structural and historical integrity of the bridge for it's continued safe use. These changes occur on both the Lift Bridge and the concourse area and the area adjacent to the concourse. Please rev th attached construction plan sheets C1, C2 & C3 for detailed information related to constructi li In order to do this work within Lowell Park, a temporary easement will be required. As per Federal Register Rules and Regulations 23 CFR 771.135(7), this temporary easement is considered a temporary occupancy of Section 4(f) lands. To proceed with the design and construction of the Lift Bridge Conversion project, there must be documented agreement that the officials having jurisdicti over th resource concur with the work to be completed and agree that the following conditions a me The duration of the occupancy will be temporary in nature and there will be no change in own o f the land. As explained above, the scope of work to be performed will be minor. There are no anticipated permanent adverse physical impacts nor will there be interference with the activities Or Purposes of the park, on either a permanent or temporary basis. The land being used will be fully restored to a condition that is at least as good as the one that existed prior to the project. N Page 2 2/8/10 Please review the attached R/W map showing the temporary easement required. Indicate your concurrence with the work proposed, and that the above conditions are met with your city's representative signature below. Please forward the signed original back to me for our records. I w ill forward this information onto the Federal Highway Administration, for their concurrence as part of th project's environmental clearance (categorical exclusion determination). If you have questions regarding this matter, feel free to contact me at your earliest convenience at (65 1) 234-7714. Thank you. Sincerely Todd Clarkowski St. Croix River Crossing Project's Team Leader Mn/DOT I concur that the proposed work constitutes a Temporary Occupancy of Lowell Park. Ken Harycki Date City of Stillwater Mayor Attachments: S.P.8217-4654C Construction Plan Sheets Cl, C2 & C3 Right of Way map dated 2/3/10 cc: Shawn Sanders, City of Stillwater Public Works Director/Engineer Bill Turnblad, City of Stillwater Community Development Director Dave Magnuson, City of Stillwater Attorney Rick Dalton, MnDOT Project Liaison Unit Cheryl Martin, MnFHWA Romeo Garcia, MnFHWA Paul Conlin, WisDOT NW Region, Project Development Section Adam Josephson, MnDOT East Area Manager Rick Dalton, MnDOT Metro Design Peter Her, MnDOT Metro Design File 1:1 WI- 111 C0111121111:1 ZJI 1 Biel 410141 Z W:U-li M I 's , 0 BE IT RESOLVED by the City Council of Stillwater, MN that the temporary easement for the Minnesota Department of Transportation as part of the Lift Bridge Conversion Project (S.P. 8217-4654D), as on file with the City Clerk, is hereby approved and authorizes the Mayor to sign said easement. Adopted • the Stillwater City Council this 16 day • February 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk O O r- FA -c 2 VI X r V L 10 LOWELL PARK E it "Nt- PARKING LOT sg V A X - 9 -1 A O CL + " rVIES V! T4 PARKING LOT LOWECL .c X cl 0 CL CY in 0 O O r- FA -c 2 CONSTRUCTION LIMITS FOR CONCOURSE RESTORATION O k t t C 10- . ..... FA PROJECT NORTH 20 40 SCALE VI X r V L 10 LOWELL PARK E it "Nt- PARKING LOT sg V A X - 9 -1 A + " rVIES PARKING LOT LOWECL X CONSTRUCTION LIMITS FOR CONCOURSE RESTORATION O k t t C 10- . ..... FA PROJECT NORTH 20 40 SCALE EROSION CONTROL NOTESi 1. INSTALL PERIMETER EROSION CONTROLS AS INDICATED IN PLANS REMOVE CATCH BASIN PRIOR TO START OF WORK.HAY BALES ARE NOT ALLOWED AS EROSION & RECONSTRUCT MANHOLE SEDIMENT CONTROL DEVICES. INLET PROTECTION ROCK TO EXISTING LIGHT 2. ESTABLISH CONSTRUCTION ENTRANCES PRIOR BEGINNING LAND DISTURBING ACTIVITIES. V /=^ - 3 WASHED AGGREGATE IS t RECOMMENDED FOR ROCK ENTRANCES.A GEOTEXTILE FABRIC 1S TREE PROTECTION FENCE REQUIRED. 3. REMOVE ALL SOILS AND SEDIMENTS DEPOSITED ONTO PUBLIC AND /OR PRIVATE PAVEMENT AREAS WITHIN 24 HOURS OF DEPOSITION. REMOVAL OF TRACKING MATERIALS SHALL BE COMPLETED AT THE END OF EACH WORK DAY WHEN TRACKING OCCU2S.SWEEPING MAY BE ORDERED AT ANY TIME IF CONDITIONS WARRANT. S WEEP ING SHALL BE S MAINTAINED THROUGHOUT THE DURATION OF CONSTRUCTION AND IN SUCH A MANNER TO PREVENT OUST BEING BLOWN TO ADJACENT i t PROPERTIES, , 4. INSTALL INLET PROTECTION IN ALL DOWNSTREAM CATCH BASINS WHICH RECEIVE RUNOFF FROM THE DISTURBED AREA.CATCH BASIN INSERTS ARE REQUIRED AT ALL LOCATIONS NOT WITHIN THE DISTURBED AREA WHICH RECEIVE RUNOFF OWDOT TYPE C INLET PROTECTION). NOTE HAY BALES AND SILT FENCE WRAPPED GRATES ARE NOT EFFECTIVE AND ARE NOT APPROVED FOR USE AS INLET PROTECTION DEVICES. a� 5. LOCATE ALL SOIL AND DIRT PILES NO LESS THAN 25 FEET AWAY "� FROM ANY PUBLIC OR PRIVATE ROADWAY OR DRAINAGE CHANNEL. ALL STOCK PILES THAT REMAIN IN PLACE FOR 7 DAYS OR MORE SHALL BE STABILIZED BY MULCHING. VEGETATIVE COVER.TARPING OR OTHER o MEANS.TEMPORARY STOCK PILES LOCATED ON PAVED SURFACES MUST E BE AT LEAST2 FEET OR MORE AWAY FROM THE DRAINAGE /GUTTER LINE a AND SHALL BE COVERED IF REMAINING MORE THAN 24 HOURS. CL N ri 0 m i c 0 4- 0 t IJ 6. MAINTAIN ALL TEMPORARY EROSION CONTROL DEVICES IN PLACE UNTIL THE CONTRIBUTING DRAINAGE AREA HAS BEEN STABILIZED. INSPECT TEMPORARY EROSION AND SEDIMENT CONTROL DEVICES ON A DAILY BASIS AND REPLACE DETERIORATED. DAMAGED OR ROTTED EROSION CONTROL DEVICES IMMEDIATELY. T. MAINTENANCE OF EROSION AND SEDIMENT CONTROL DEVICES SHALL BE PERFORMED WHENEVER THE DEVICE IS 30% FULL.FAILURE TO MAINTAIN EROSION CONTROL DEVICES MAY LEAD TO FURTHER ENFORCEMENT ACTIONS. WEEKLY INSPECTIONS REQUIRED AND AFTER EACWle OR MORE RAIN EVENT WITHIN 24 HOURS. 8. READY MIXED CONCRETE AND BATCH PLANT WASHOUTS PROHIBITED WITHIN THE PUBLIC RIGHT OF WAY. THE CONTRACTOR SHALL DESIGNATE CONCRETE WASHOUT AND MIXINP Li)GATIONS IN THr EROSION CONTROL PLANS.UNDER NO - IRCUMSTANCES WAY WASHOUT WATER DRAIN ONTO THE D T OF WAY OR INTO THE PUBLIC . uoLlC RICH STORM DRAIN. 9. Tl! ° OR ILY 0 °ERNANENTLY STABILIZE ALL DENUGEL "SAS AR o� WHICH HAVE BEEN FINISH t.RADED WITHIN T -14 DAYS (SLOPE CO` DEPENDENT). USE SEEDING AND jZ! CHING, EROSION CONTROL MATTING � I AND /OR SODDING WITH TEMPORARY S ik�ING IN GREEN SPACE AREAS. USE EARLY APPLICATION OF GRAVEL BASE f(k, AREAS DESIGNATED FOR PAVED SURFACING. a N o. o' a. 0% 0 0 1D.REMOVE ALL TEMPORARY SYNTHETIC. STRUCTURAL AND NON - BIODEGRADABLE EROSION AND SEDIMENT CONTROL AFTER THE SITE HAS UNDERGONE FINAL STABILIZATION AND PERMANENT VEGETATION HAS BEEN ESTABLISHED.MINIMUM VEGETATION COVER OF 70% REOUIRED.ALL TEMPORARY EROSION AND SEDIMENT CONTROL DEVICES SHALL BE MAINTAINED UNTIL THE S1TE HAS 70% ESTABLISHED VEGETATIVE COVER AND ALL PAVED AREAS HAVE BEEN STABILIZED WITH THE SELECTED PAVEMENT TYPE. !).ADDITIONAL EROSION CONTROL MAY BE REQUIRED BY OTHER PERMITTING AGENCIES. IT IS THE RESPONSIBILITY OF THE PROJECT ENGINEER TO VERIFY THAT THE MNDOT AND ALL OT AGENCY REQUIREMENTS ARE MET. 1 l t �i t t , t t l 'rctNU ST 1. THE CON " L, . WILL PERFORM ALL TREE CLEARING AS DIRECTED AND MARKED IN THE FIELD- REMOVE ENTIRE ROOT SALL.CONTRACTOR SHALL OTHERWISE PROTECT ALL EXISTING TREES NOT SPECIFICALLY MARKED FOR REMOVAL. 2.ASSOLUTELY NO PARKING OF VEHICLES OR PLACEMENT OF MATERIALS OR EOUIPMENT UNDER DRIPLINES OF TREES. 3. CONTRACTOR WILL INSPECT TREE PROTECTION FENCE DAILY AND REPAIR /REPLACE AS NEEDED THROUGHT CONSTRUCTION. SIG NATL62E Fft s� nm sr PRINTED NAM s GREGOF pia r... OATEt �. {� e`ZOe4 i T EXIz, RAILING (TYP` ) REG. NO. 2281 CONSTRUCTION LIMITS 1 TITLEi REMOVALS & EROSION CONTROL X LEGEND REMOVE CONCRETE DRIVEWAY REMOVE PAVEMENT (INCLUDES BITUMINOUS AND CONCRETE) REMOVE CONCRETE WALK MILL PAVEMENT 2" DEPTH XXXXXXXXXXX REMOVE STORM SEWER PIPE REMOVE CURB & GUTTER SAWING ROADWAY PAVEMENT (FULL DEPTH) ............ SAWING SIDEWALK PAVEMENT (FULL DEPTH) - -- - - -° LIMITS OF CONSTRUCTION EROSION CONTROL FENCE JJW I pw BAC APPROVED 4 GS_B__ _ aa, JJW SHEET N0. C2 OF C20 SHEET 0' 30 60 SCALE BRIDGE NO. 46 REMOVE CATCH BASIN RECONSTRUCT MANHOLE INLET PROTECTION EXISTING LIGHT x REMOVE TREE '�"- --` - TREE PROTECTION FENCE - -- - - -° LIMITS OF CONSTRUCTION EROSION CONTROL FENCE JJW I pw BAC APPROVED 4 GS_B__ _ aa, JJW SHEET N0. C2 OF C20 SHEET 0' 30 60 SCALE BRIDGE NO. 46 S� CNE NU S. �; Ow S.P. 8217 -4654D 213/2010 c. 1 Ow S.P. 8217 -4654D 213/2010 water THE BIRTHPLACE OF MINNESOTA TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: February 11, 2010 RE: Directory map and information kiosk REQUEST Mayor Harycki asked staff this week to investigate the possibility of installing a directory map in the lobby of the parking ramp and to seek funding for it from the CV13. COMMENTS A directory map in the ramp lobby is a good idea. First time guests to the City who use the ramp would find themselves in the lobby before they visited downtown. So a map there would give them an idea of what to do and where to head in town. An information kiosk next to the map would also be helpful. It would offer brochures with more details on downtown businesses, services and attractions. The Special Events Task Force has been discussing a list of recommended improvements for downtown. Their list, which is based in part on community desires and discussions memorialized in the 2030 Comprehensive Plan, includes both the directory map and an information kiosk in the parking ramp. The Chamber of Commerce has agreed to sponsor the information kiosk and to keep it stocked once it is installed. A sponsor or funding source for the map display was not identified by the Special Events Task Force. So staff will follow-up on Mayor Harycki's suggestion to seek funding from the CV13. ACTION Staff will continue to work with the Chamber of Commerce to place the information kiosk in the ramp's first floor elevator lobby. We will also explore map directory with the CVB. 0 Q I � Wt1 A P 1 ^4 Rewl f� DATE: February 12, 2010 REQUEST: Minnesota Cultural Heritage Grant Application for Phase III of the Stillwater Heirloom Homes & Landmark Site Program CC MEETING DATE: February 16, 2010 PREPARED BY: Michel Pogge, City Plartner4W BACKGROUND As part of the Clean Water, Land, and Legacy Amendment, $6.75 million was set aside for Minnesota Cultural Heritage Grant for projects between July 2009 and June 2011. This grant application is being requested to fund Phase III of the Stillwater Heirloom Homes & Landmark Site Program. The total request is for $6,999 and will act as the match to the CLG Grant that the City recently applied for. This phase will conduct research and complete written histories on the remaining 57 Landmark Sites identified in Donald Empson's report Designating Historic Homes and Historic Districts from June of 2006 on the City's Heirloom and Landmark Sites website. Work on the project will occur between July 1, 2010 and June 30, 2011, Grant Budget The tot budget for the project is $17,042.50. $6,999 will be funded by this grant request, $8,001.00 will come from a CLG Grant. The remaining $2,042.50 is in-kind staff time, volunteered HPC time, postage, and printing. A full budget is included in the grant request. RECOMMENDATION Review and consider approving the Minnesota Cultural Heritage Grant application for Phase III of the Stillwater Heirloom Homes & Landmark Site Program. attachment: Minnesota Cultural Heritage Grant Application Minnesota Cultural Heritage ' Grants ARTS AND CULTURAL HERITAGE FUND MINNESOTA CULTURAL HERITAGE GRANTS APPLICATION FORM Applicant City of Stillwater Name of Applicant 216 N 4th St Mailing Address Mailing Address Stillwater MN 55082 City S ta ke Zip Are You acting as a sponsor for another entity? Name of Sponsored Entity Authorized Officer ❑ Yes 2/1/2010 Signature Date Kea Harycki (65 1) 430-8822 Name Telephone (Day) Mayor Title ----- - - ­-------­­ Project Director Michel Pogge City Planner Name Title City of Stillwater Organization Name (if different from Applicant) 21 N 4th St Mailing Address Staff Use Only Date received Project number:_ October 2009 Project Title Stillwater Heirloom Homes & Landmark Site Program #3 Project Category History Projects: rl Collections Care and Management rj Digital Conversion and Access rl Interpretive Programs MUSC1.1111 and Archives Environments Oral History Publications and Research Historic Preservation Projects: F1 Historic Properties M Survey and Inventory r7 Evaluation rl National Register Nomination Preparation r)�J Heritage Tourism and Public Education 171 Preservation Planning Brief Summary of Pro, This is the third and final phase of the City of Stillwater's Heirloom and Landmark Sites designation program. This phase will conduct research and complete written histories on the remaining 57 Landmark Sites identified in Donald Empson's report Designating Historic Homes and Historic Districts from June of 2006 on the City's Heirloom and Landmark Sites website. Anticipated Completion Date June 30, 2011 Mailing Address Stillwater MN 55082 City State Zip (651) 430-8822 612-998-3349 Telephone (day) (alternate) iiil)ogge@ci.stillwater.iiiii.LIS E-mail Address Budget Information Check One: FXJ Small (LIP to $7000) Mid-Size (<s5o,m) ❑ Large Grant Request-. $6,999.00 (>$50.000) Optional Applicant Match: $10,044.00 TOTAL Project Budget: $17,043.00 Your answers musifit in the space provided "Use at/easto/0-poinifont^See guidelinesforoore d 1. Project Description The City of Stillwater and the Stillwater Heritage Preservation Commission are seeking funding for the third phase of the City's Heirloom and Landmark Sites Program. The overall purpose of the program is A.) To acknowledge and reward those owners who have preserved or restored the integrity of their old houses. B.) To identify houses eligible for local designation, and to write detailed histories of those houses eligible for local designation, and C.) To establish personal contact with the owners of the houses eligible for local designation to form an advocacy group for local designation, This final phase of the program will focus on the remaining 57 Landmark Sites listed in Donald Empson's report Designating Historic Homes and Historic Districts dated June of 2006, see attachment "A". goals of this project are tol)serve as an education tool for both the Community of Stillwater and to the larger community, 2) 'ide a complete set of inventories of the Heirloom and Landmark Sites in the City of Stillwater, and 3) provide a basis for any ,e local historic designations of sites, buildings and districts. 2. Need and Rationale r,muFCSm^ru/vrucovuv /Ou vou"ammW uu" uu^ unv/M` /u oCOvou/ This program is based onaseries of previomoCLG grant-funded projects. Since 1992, the city has completed ten architectural surveys io which significant historic structures were idenhfied,lo2OD5, Donald Bmpaon was retained / auouau|taotm the City *u evaluate the survey information and develop a plan to implement a local designation program. Mr. Bmpaoo recommended atwo-tier program consisting of 1) Heirloom Homes and 2) Landmark Houses and Sites. This final phase of the program will focus on the remaining 57 Landmark Sites listed in Donald Empson's report Designating Historic Homes and Historic Districts dated June of 2006. Heirloom Homes are u cross-section of homes representative ofnineteenth-century Stillwater containing a fair amount nftheir original design elements. These homes are generally not eligible for listing in the National Register of Historic Places (NRHP), but due to local significance have the potential to be recognized in some manner. Landmark Houses and Sites are the finest historic homes and most remarkable sites in Stillwater. They have architectural integrity and strong ties to the history of Stillwater. These properties may he eligible for, or are already listed in, the NRHP and also have the potential for local designation. Your ansiversnustfit in the space provided ^Use at least u/0-pointfon/"See guidelines more details 3. Work Plan and Timetable Project products, steps and responsible party: The main element of the program is the interactive website that features Stillwater's significant historic properties. Each property listed will include a photo (both a current photo and, if available, a historic photo), location map and specific information including construction date, builder, architect, architectural style, and a narrative. The information for these listings wilt conic from a variety of primary and secondary sources in order to complete a detailed survey of the property. Sources could include previously completed architectural Surveys, previously completed SHPO inventories of surveyed properties, insurance maps, city directories, photographs, and other sources. The first step of implementing the program was to develop a website (www,stillwater-iiin.org/iiistory) for the program which was completed with a CLG grant in 2007-2008. The key to the site is the ability to search for properties in a multitude of ways and to create personalized walking guides for these sites. Along with the initial website development, with the first grant in 2007-2008, 69 'Heirloom Homes were added to the website. The second phase of the project was completed and funded in part with a 2008-2009 ,CLG Grant. An additional 51 properties were added with expanded information added for 12 of the properties bringing the sites total ml2O listed properties. � Project S|e[v: C^mp|r[Chis(ohco.]u|y |.ZV|0— )Line 30.20||. For (lie next phase (lie City io proposing m have /hcj7 Identified LuxJmmk Sites reviewed and included ou the program's wchoite. Currently there is limited information available oueach of the sites since comprehensive and detailed review oo these sites has never occurred. Avariety of sources including previously completed SBPO inventories of surveyed properties, insurance maps, city directories, photographs, and other sources will be used to create the information that will bo posting no the wnbsitc. The consultant will also solicit voluntary participation from property owners employing a variety of means including: letters, open houses, and personal contact with the property owners. The consultant will bo expected to personally meet with the homeowners, pointing out t historic characteristics of their home, and giving them copies of all the documents used in researching their house. At the conclusion u[ this program, the City will have l77of the most significan historic houses in Stillwater thoroughly researched and written; the City will have potentially l?7 homeowners aware n[ the historic nature of their homes, enthusiastic about preserving them, and hopefully a strong and willing advocacy group to support the ordinances necessary tnestablish local designation. Your answers mwx(fi//o the space provided ~ Use uu leas u/0fmin(fon/°See guidelinesfor more d 4. Project Permonoe List those who will work onthe project, their guu|ifioatiooy the spmcifiotasks they will carry out. lf contractors/consultants are tohe hired, what qualifications will you require? A qualified consultant (meeting the Secretary of the Interior's Professional Qualifications Standards outlined on page 44738 in the Federal Register of September 29, 1983) will be hired to evaluate properties that have been identified as potential local designation candidates in the previous surveys. The project will conform to the Secretary of the Interior's Standards for Survey and Evaluation (outlined in the Federal Register of 9-29-83) and the MN SHPO's Guidelines for Architectureffli story Projects (July 2005). The consultant will use the city's historic contexts to evaluate each of the properties. In addition, the consultant will use the following criteria established by city ordinance: (a) Its character interest or value as part of the development heritage or cultural characteristics of the City of Stillwater, State of Minnesota or United States; (b) Its location as a site of a significant historical event; (c) Its identification with a person or persons who significantly contributed to the culture and development of Stillwater; (d) Its embodiment of distinguishing characteristics of an architectural style, period, form or treatment Its identification as work of nn irchitcct or nizister builder NOosc individual work has Influenced (lie development of Still\\ innovation; and (f) Its unique location or singular physical characteristic representing an established and familiar visual feature of a neighborhood, community or the City of Stillwater. ty staff will be an integral part of this project by proving knowledge of the program and the resources the City has m its disposal, mpnojectv,J|6ediruoted6yCityP|onoerMiohc|9oggefhrthcCityofSdUwuter. Mb. Pngge has lO years of urban planning perience, 3.75 years with the City of Stillwater where he is responsible for historic preservation projects for the City. 5. Evaluation ueocoou � This project will he successful wJbdzecomp\r/ioo of the histories on the remaining 57 landmark sites, Additionally, the City sees this project as prov the basis for future local historic designations of sites, buildings and districts, Long unnn success will 6ethe development ofa local designation program. Y�answers mustfil in the space pt-ovided at least o/0-pointfont°See guidebnesfirmore details 6. Enduring Value and 8umtuioubUUy In what ways will the project huveu|undngimpuu2Desoriboyou/oapaniiytocarryoutheworkbovmndthelifeufibe The City uf Stillwater has made along term commitment m Preserving its Cultural history. With u long running RyC and uou reserve America Community, the City understa and values its role in protecting our herita�� �m�� �A�am Using edia, the cost to provide the information to t public is minimum compared to printed material. The City is committed to maintain an on-line presence for the City and the Heirloom Homes and Landmark Sites program will be .innf that presence. As technology changes the movement to other platforms will be easy to complete. Additionally, mu text base eboitn updates tn the information io easy tocomplete. In tile future, the City sees the creation ofulocal designation program for individual pmpurbuy and neighborhoods. As the local -signudoo program evo|vcs, information oo this site can be added as additional information becomes available. Finally, hard copies of the material will be sent to and kept by the State Historic Preservation Office and the Stillwater Public i6m,y's St. Croix Collection ao additional outlet for public access. 7. BUDGET— Provide detailed project budget, including sources of match if applicable. Budget Item Grant Amount Requested Optional Match Cash In -Kind Total Hire consultant to complete work on the project $6,999 $8;601: $15,000 City Project Director -- 50 Hrs @ $30.75 $1,538 $1,538 HPC Meeting time $28.0 $280 Photo Copies /Stamps $225 $225 $0 $0 $0 $0 $0 $0 $0 A: $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals: $6,999 $8,001 $2,043 $17,043 How were the above figures determined? Consultant fees are based on previous phases of the program the City has completed. The City will follow the CLG Grant procurement process in selecting the consultant for this phase of the project. OPTIONAL Matching Funds: If you decide to include matching funds, please describe the source of the matching funds to be used on this project. Be as specific as possible. Do not use terms such as "anticipated" or "planned." If the funds are not already secured, describe how and when they will be. 1. Cash Mitch: Source NPS C.LG Grant from MNHS Status Applied for on Feb 11, 2010 Amount $8,001 2. In-Kind Mitch: Person/Title Michel Pogge, City Planner Item(s) Donated Stillwater HPC time - 28 hours at $10.00 per hour Photo Copies/Stamps TOTAL: $8.001 TOTAL: $2,043 Note: If an employee, use the employee's current wage and benefits paid by the organization. If a volunteer, use the cur- rent mirumurn wage for non-skilled general labor. If a volunteer is providing service in the area of his/her training, cal- culate the value at his/her usual hourly rate of pay. TOTAL VALUE OF APHACANTMATCH: $10,044 (add totals of 1-2 above) Attachment "A" Landmark Sites as identified by Donald Empson, Consultant in Designating Historic Homes and Historic'Districts. June 2006 1.) 805 Abbott Street. Janda House. Generally known as the "Janda" house, this home was built in 1880 by Peter and Mary Jourdain; he was a wealthy lumberman. In 1923, the Jourdain family sold the house to Louis and Mary Janda, owners of a department store in downtown Stillwater. This commodious and fancy house in an Eastlake Stick style with its profusion of roof lines, and estate occupying six lots, remains nearly as original as it was over a century ago. More information can be found in Empson: Holcombe Additions Survey and Larson. 2.) 706 West Anderson Street. Hanley House. This wonderful stone house (the only one in Stillwater) was built about 1862 by Michael and Mary Hanley. He was a local stonemason who helped in the building of St. Michael's Church. Like others in the neighborhood, it was the type of small home built by families around the time of the Civil War. For more information, see Empson: Holcombe Additions survey. 3.) 12588 Boutwell Road. Boutwell House. Rev. William T. Boutwell, and his wife, Hester Crooks (daughter of Ramsey Crooks) are figures of statewide significance. Born in New Hampshire, William came to the Northwest in 1831 as a Protestant missionary. He was with Schoolcraft at the discovery of the source of the Mississippi River and supplied the name Itasca. He later served as a missionary to the Ojibway moving to the Stillwater area in 1847. The present Boutwell house at this address appears to date from the 1870's. 4.) Across from 12588 Boutwell Road. Boutwell Cemetery. The Boutwell Cemetery, containing members of the Boutwell Family, is owned by the Washington County Historical Society. 5.) 1122 North Broadway. Carli House. This house was built by Christopher H. Carli, Jr. (the son of Stillwater pioneers Lydia and Christopher Carli) in 1886. Christopher, along with his mother, operated the north hill quarry along the east side of North Broadway, a quarry which supplied much of the stone used in nineteenth century Stillwater. The house has only had two owners, and remains in very original condition; it is an excellent example of a middle class home of the period. More information can be found in Empson: South Half of the Carli & Schulenburg Addition survey. 6.) 651 South Broadway. Castle House. Luke B. Castle was one of the pioneers of Stillwater, who came to Stillwater in 1867 where he worked in a variety of occupations. His house was built in 1879 upon land purchased from Fayette and Emma Marsh. In the 1930's, after the house went into foreclosure, a large two story addition was removed from the back of the house. Although not as elaborate as some of the neighboring homes, this house does have a sense of integrity. Many people know Brad Castle, Luke's grandson. 7.) 435 South Broadway. Webster House. This early cube Italianate house, said to be built in 1862, is capped by the only cupola left in the city. The location offered the builder, Mortimer Webster, a stunning View of the rivensc"ipe. This house is on the National Register of Historic Places. More information can be found in Larson's book. 8.) 117 East Burlington Street. Welshons House. Gordon Welshons was the owner of St. Croix Lumber Company in Bayport when this house was built in 1887 and remodeled in 1902. Mahogany wainscoting lines the dining room, seven rooms have parquet floors, and the walls were originally covered with hand-painted papers and gold leaf. There are still members of the Welsholis family in Stillwater. More information can be found in Larson's book. 9.) 618 East Burlington Street. Brown House. Built in 1874 by Edward Brown, partner in the Hersey, Bean & Brown Mill below the bluff, this stately house has both Greek Revival and Italianate characteristics. More information can be found in Empson: Hersey, Staples & Co, Addition survey. 10.) 106 East Chestnut Street. Cutler House. This elaborate Italianate house (which has a large modern addition as an ell) was built in 1868-1869. The Republican newspaper called it "a fine residence" and a "Minneapolis house." At the time it was built, it was on the western edge of downtown. For more information, see Larson. 11.) 114 East Chestnut Street. Brunswick House. Some claim this is the oldest house in Stillwater, built by Carl Penny about 1849 when it served as the lOOF lodge. However, Larson places the building as having been built in 1856, which would place it among the earlier houses of the city, but not the first. For more information, see Larson. 12.) 208 West Chestnut Street. Nichols House. Built as a countrified Gothic Revival parsonage in 1857, this house with its steep gables, fanciful vergeboards, and picturesque profile is one of Stillwater's gems. For more information, see Larson. 13.) 220 West Chestnut. James S. Anderson House. (COMPLETED IN 2008) This Greek Revival house perched on the edge of the cliff is surely one of the earliest houses in the city, but it requires more research. It is mentioned in the South Hill survey. 14.) 622 West Churchill Street. Mulvey House. Built in 1878 by James and Miranda Mulvey, this impressive Italianate house serves as a B & B today. Mulvey was a lumberman, and the family lived in the house for throe-quarters of a centuu. More information call be found in Empson: Holcombe's Additions survey and Larson. 15.) 717 West Churchill Street. Warner House This charming residence, built before Minnesota became a state, is one of the gems of the city. With its broadside symmetrical front to the street, and its Greek Revival return eaves, it is representative of the small houses in which the majority of the population of Stillwater lived 145 years ago. 706 West Churchill and 310 West Churchill are other examples of small pre-Civil War homes, More information can be found in Empson: Holcombe's Additions survey. 16.) 404 West Elm Street. Berglund House. This house, built in 1887, was the home of Sven Berglund, a Swedish carpenter, who later formed the Stillwater Manufacturing Company. Both the house, a Queen Anne style, and its owner are significant history in Stillwater. More information can be found in Larson. 17.) 625 North Fifth Street. Sauntry Gym. Inspired by William Sauntry's tour of the Alhambra in Granada, Spain, this "Moorish Palace" was the most fantastic of all Stillwater's lumberman's fantasies. The building, now a residence, once contained a conservatory, bowling alley, and swimming pool. 18.) 407 South Fifth Street. St. Mary's parish house. This neat brick house, associated with the church next door, looks to have been built about 1870-1880. While little is known about his residence, further research would, I am sure, justify its inclusion as a Stillwater Landmark. 19.) 416 South Fifth Street. Seward House. Built about 1886, Larson writes: "In a city filled with architectural eccentricities, this is perhaps the rnost peculiar of all. Built when cupolas and square towers were well past their zenith in house fashions, it pushes each form in directions that would have horrified the designers of 'correct'Itah'anate dwellings. Victor and Elizabeth Seward were publishers of a Stillwater newspaper. For more information, see Larson. 20.) 504 South Fifth Street. Jenks House. Austin and Harriet Jenks had this brick home built in 1880. Its tall windows and corner tower recall the Itallanate villas of the 1860s. Captain Jenks was active in the lumber trade. On the National Register. For more inform atio n, see Larson, lionalimhon forms. 21.) 1.018 South First Street. Nelson School. Named for early pioneer and landowner, Socrates Nelson, this "modern" school was opened in 1897. Almost demolished in the 1970s, today the school is divided into condominiums. On the National Register. For more information, see Empson: Churchill, Nelson & Slaughter's Addition survey, nomination forms. 22.) 223 North Fourth Street. Carnegie Library. A local landmark. 23.) 303 North Fourth Street. Hospes House. (COMPLETED IN 2008) Built about 1892, this house united the two lumbering families of Hospes (Adolphus) and Staples (Aurora). Remarkably complete for its age, situated next to the library, the house today is a B. & B. For more information, see Larson. 24.) 626 North Fourth Street. Sauntry House. On the National Register of Historic Places, this 28-room house was built by William Sauntry at the end of the nineteenth century. It has lost some of its ornament and today functions as a B & B. More information can be found in Larson, and the nomination forms for the National Register. 25.) 1121 North Fourth Street. Minnesota Hospital. Seymour, Sabin & Co. built this elegant house with a central hallway and front bay in 1878. In the mid-1880s it served as the Minnesota Hospital, one of three hospitals in Stillwater at the time. The owners used an early form of health insurance to finance this private venture. For more information, see Empson: South Half of Carli & Schulenburg Addition survey. 26.) 220 South Fourth Street. Proctor House. This elegant smaller Greek Revival was most likely built in 1854 by John Proctor, attorney for Elizabeth Churchill of the firm Churchill & Nelson, as well as a Warden of the Prison. For more information, see Larson. 27.) 416 South Fourth Street. Hersey House. This spacious house built in 1880 by Roscoe Hersey, a wealthy Stillwater lumberman is on the National Register of Historic Places. George Orff is said to be the architect. For more information, see Larson, nomination form for the National Register. 28.) 711 South Greeley Street. Lampi House. This classic bungalow was built in 1911 as a $1,000 dwelling by G. W. Tolen for his chauffeur and handyman, Herman Lampi. The elaborate woodwork inside this modest house came from the Holcombe/Nelson house when it was demolished to build the Tolen house at 720 Greeley. The Minnesota Historical Society has a tape recording of Herman Lampi talking about his experiences. For more information see Empson: Holcombe's Additions survey. 29.) 720 South Greeley Street. Tolen House. . In 1911, Gordon Welshons Tolen demolished the original William Holcomb e/Charles Nelson home on this site, and built the present home at a cost of $15,000. Both the site overlooking Lily Lake, and the present house have significant historical associations for Stillwater. For more information, see Empson: Holcombe's Additions survey. 30.) 812 South Harriet Street. Putz House, - Perched on top of the ravine at a dead end street, this small house was built in the 1850s by Elizabeth and Robert Putz, the namesake of what was once Putz Street—now Martha. Before the Civil War, Peter Jourdain purchased the house where he and his family lived until moving into 805 West Abbott Street. (See Jourdain House.) For more information, see Empson: Holcombe's Additions survey. 31.) 304 South Holcombe Street. Torinus House. Built in 1902 by Louis and Mary Torinus, this is one of the last of the "lumber baron" houses, a mixture of several architectural styles. The Torinus family remains in Stillwater to this day. For more information, see Larson, 32.) 604 West Myrtle Street. Elisha Brown House. Built about 1856 in what was then a very unsettled portion of the city, this house retains much of its original integrity. Elisha Brown was a carpenter who lived in the house for over 20 years. For more information see Empson: Greeley Residential Area survey. 33.) 118 West Oak Street. Potts House This gingerbread house was built (or remodeled) about 1880 shortly after Philomena Potts purchased the property from Elizabeth Sawyer. With its dramatic position, it is a landmark in the city. It is particularly evident in the 1.879 Birds Eye View map of Stillwater. For more information, see Larson. 34.) 306 West Olive Street. O'Brien House. (COMPLETED IN 2008) The John O'Brien house is said to have been the first full-fledged Queen Anne house in Stillwater. O'Brien was active in both city and state affairs. Today it is the Rivertown Inn, a B & B. For more information, see Larson. 35.) 406 West Olive. Ernest Hospes House. The fortunes of the Hospes family are tied to the Sclwleiihtirg &- Boe(!Her mill in Dutclitown. This is a good example of a modest lumber baron's house. For more information, see Larson. 36.) 713 West Olive. Ole Olsen House. Built in the 1890s, this Queen Anne house in brick is quite unusual for Stillwater, a lumbermari's town. Olsen was a building contj:actor. For more information, see Larson. 37.) 518 North Owens Street. Streetcar Station. This industrial building was the beginning of the streetcar ride from Stillwater to St. Paul through Wildwood Park in Mahtomedi. More information is available. 38.) 101 East Pine. Historic Courthouse. Already on the National Register, it should be on Stillwater's Landmark House register as well. 39.) 223 West Pine Street. Whiteside House This is one of the few Gothic houses in Stillwater, and the only one in brick. Despite unfortunate alterations, it still commands attention. It was built about 1876 by John Whiteside, a plasterer. For more information, see Larson. 40.) 319 West Pine Street. Hersey-Bean House. Built in 1879 by Edward Hersey, one of the lumbermen of Stillwater. Probably designed by George Orff, this eclectic styled house is distinctive in Stillwater. For more information, see Larson. 41.) 320 West Pine Street. Hersey-Atwood House. Built in 1883 by Edward Hersey after he sold his house across the street to Jacob Bean. Designed by the nationally famous architect, William H. Wilcox, it is said to be the first house in the state in the avant garde Shingle Style. Recently restored, this is a gem of a house. For more information, see Larson. 42.) 2007 Schulenburg Alley. Dutchtown House. This small house with its hatch in the loft is the only remaining example of what I have called "The Dutchtown House" in my Dutchtown survey (p. 25). Unfortunately the house sits on a double lot, and will probably be gone by the time it might be designated. Or the owner will not allow its designation. For more information, see Empson: Dutchtown Residential Area survey. (This house was receally purchased for destraction.) 43.) 504 North Second Street. McKusick House. This is the most complete example of French Second Empire Style 111 Stillwater. On the National Register (with the wrong date), the front part of the house was added to a small house in the rear in 1872 according to a newspaper article: Stillwater Messenger, July 12, 1872. For more information, .see Larson. 44.) 1905 North Second Street. Mill Workers House. This is the second old house—with its barn—remaining in Dutchtown. Wonderfully intact, the house has been neglected and will could be demolished in the near future. For more information, see Empson: Dutchtown Residential Area survey. 45.) 437 South Second. Edward Durant House. This was the site of Edward Durant's Italianate house that appears in the Andreas Atlas. The house was apparently extensively remodeled around 1910. It has a commanding site. It is mentioned in the South Hill survey. 46.) 310 South Sixth Street. John Booren House According to Larson, this house is typical of the carpenter - designed homes of the period. Because Booren was a member of the Stillwater Hardware Company, there is some unique hardware in the house. For more information, see Larson. 47.) 522 South Sixth Street. John Proctor House. This is the second John Proctor house in Stillwater. According to a newspaper listing of new construction, it was built in 1870, making it one of the first Italianate houses in the city. It is on a commanding lot as well. There is a mention of it in the South Hill survey, 48.) 204 North Third Street. Water Department Building. Nicely maintained with much of its original integrity, this building should be on any local register. 49.) 401 North Third Street. Register House. Larson calls this the most complete example of the Greek Revival in Stillwater. Built in the 1850s, this home is well maintained and preserved. For more information, see Larson. 50.) 510 North Third Street. Roney House. (COMPLETED IN 2008) Apparently built is different pieces beginning in 1867, this striking Italianate house on its large lot is a commanding piece of Stillwater history. For more i . iiforinitlon, see Uirsoii. 51.) 611 South Third Street. St. Michael's Church. There are several fine churches in Stillwater; this is highly Visible and one of the best. Well documented in a recent history. 52.) 703 South Third Street. O'Shaughnessy House. Built in 1970 in what was then noted as a "suburb," this house is a testament to the O'Shaughnessy family who lived in Stillwater for close to a century. The 13 child of this family was Ignatius O'Shaughnessy, a leading philanthropist of Minnesota. For more information, see Empson: Churchill, Nelson & Slaughter survey. 53.) 704 South Third Street. Tozer House. Although modified over the years, this house retains the character of its 1874 origins. David Tozer was a prominent Stillwater lumberman. For more information, see Empson: Churchill, Nelson & Slaughter survey. 54.) 719 South Third Street. Glaspie House. John Glaspie was a businessman and developer in 1888 when he had contractor Thomas Sutherland build this Queen Anne house with the most monumental house tower in Stillwater. For more information, see Empson: Churchill, Nelson & Slaughter survey, and Larson. 55.) 821 South Third Street. Chalmers House. William Chalmers, president of the St. Croix Lumber Company had local contractors Adolph Sprich and Eugene Schmidt built this substantial home designed by architect William Kingsley of St. Paul in 1895. For more information, see Empson: Churchill, Nelson & Slaughter survey, and Larson. 56.) 904 South Third Street. Joy House. Built by David Tozer in 1874, and quickly leased to Frank Joy, this pristine house with its old storm windows and other period details, situated on a prominent corner of the city deserves greater recognition. For more information, see Empson: Churchill, Nelson & Slaughter survey, and Larson. 57.) 1306 South Third Avenue. Lammers House. On the National Register, this most extravagant Queen Anne home was built by another lumber baron in 1893. It is said to have been constructed by Norwegian carpenters. For more information, see Larson. 58.) 1204 Third Avenue South. Dudley Hersey House. This relatively modest Itallamite housc Nis stiffened sonic unfortunate alterations over the years, but I believe there are enough details—including some inside the house—to merit its inclusion on this list. It was one of the three lumberman's houses to be built on this block in 1874, making these among the first (remaining) lumber barons houses in Stillwater, and giving identity to this part of Stillwater. For more information see Empson: Hersey, Staples & Co. Addition survey. 59.) 205 East Walnut Street. Spencer House. Built about 1870, this is one of the few Gothic Revival houses in Stillwater and it happens to be set in a particularly romantic location. For more information, see Larson. 60.) 907 West Willard Street. Kern House. There are five of these cute 1890's small Queen Anne houses in Stillwater; all of them nearly identical. Three of them have been "restored," but this is the most recent restoration and best example. Each of them, however, is a treasure. 61.) Rutherford Cemetery. Manning Avenue north of Co. Rd. #12. This cemetery, established in the 1850s, served the "Rutherford Neighborhood" on both sides of Manning Avenue. ro re s Abm-�t the llrm-n 1 - ',chahih - ��oion • sc,"'u h Pn � , I mabql 119 Chestnut St W Click to enlarge EMZM= Rounded stained glass window One of the or iginal fireplaces Wood paneling and floor Plaster ceiting I 1949 Courtesy of Harry and Leigh Gray Anderson Hill The present residence at 119 West Chestnut Street is not the first house on this splendid lot overlooking downtown Stillwater and Lzke St. Croix. As pictured on the 1870 Bird's Eye View Map, the first house, facing north, was a substantial two-story house with a one-story addition on the rear. In the 1870s, the owners were Edwin and Susie Root; he was a river pilot, born about 1840 in Canada. (No doubt Edwin was well acquainted with Augustus Young, his neighbor across the street at 208 South Fourth Street, who was also a river pilot.) Alexander and Ida Nelson (she was the daughter of Magnus Nelson of Marine on St. Croix) were married on October 15, 1875. In November of 1879, they purchased the house from the Roots for a price of $2,400, a substantial sum in those days. The Roots moved to New London, Henry County, Iowa. The 1880 U.S. Census records the family living here: Alex, age 43, a lumberman; his wife, Ida, age 24; a son, George, age 3; and a son, Ernest age 1; Tilly Nelson, a 20-year-old servant, is also part of the household. The second owner, Alexander Johnson was born in Sweden in March, 1838. He arrived in Stillwater in 1858, a hard-working and frugal Young man. By 1866, he had formed a partnership with fellow Swede, John G. Nelson. (See the house history at 604 North Fourth Street.) Three years later, in 1869, Johnson joined with Nelson, William McKusick, and James S. Anderson (See the house history at 220 West Chestnut) to establish the McKusick, Anderson, & Company, which built a sawmill on the St. Croix River across from Stillwater. Part of the appeal of Alexander Johnson's house was that he could watch the daily activity of his mill directly from his home. From that beginning, Johnson continued to expand his business empire to include more logging companies, downtown commercial real estate, a clothing store, and other business interests. He did well and became a man of considerable wealth. Soon after moving into his new home in 1879, he began to enlarge and change the old Root house. A two-story addition was added on the back, a bay window on the east side, and the porches were expanded. But in 1894-95, Alexander built a new house on the lot--a house of the latest Queen Anne style with all the eye-catching trimmings so popular in the 1890s. Two years later, a large barn was added to the property, a structure that remains as the garage today. Writing in 1975, architectural historian Paul C. Larson claims the new house was designed by St. Paul architect, William Kingsley, but the source--and the truth--of this claim is unknown. The 1900 Census lists the occupants of the house as Alexander, age 62; Ida, age 42; a son, George, age 23; a son, Ernest, age 21; a son, Alexander R. (Rueben), age 19; a son, Frank R. (Roscoe), age 16: a daughter, Lillian, age 13; a servant, Mary Johnson, age 20, and a cousin, Frank Swanson, age 24, A tittle more than a decade afte his new house was comp Alexander Johnson died on March 20, 1905, from a heart attack His obituary eulogized him as "a good citizen, a good ffiend, and a Ch gentleman." His personal property at the dine of death was 0184 p|on a fair amount afreal estate. Each of the fivechildren got $l4,OV0. Ida received $35,80O plus one-third of the real estate, Ida remained in the house. The 1910 Census records tier livin() there along with tier son, Roscoe, tier daughter, Lillian, and her 81 -year-old mother, Marie Nelson. There were onservants. By 1920, Ida Johnson was living on Hickory Street and the large family home on Chestnut was apparently rental property, In the |93O Census taken during the worst nf the Great Depression, t house isnduplex. A|ma Bronson was paying $40aommbm live in one unit with tier daughter and son-io-\uw. To tile other unit, Ducbeu Johnson is living with his wife, Clara, and tier mother. The house is valued at $5,000, Koohcu`s occupation is listed as ana|ouman. In the sumo Census taken mnApril 3, 1930, Ida izrecorded as living widi her daugh Lillian, a public school teacher, iourented unit ntQ2l South Fifth Street. Six months later, Ida Johnson died uo October l8, |930m age 65. The house remained iu the ownership of tile Johnson filoDyuntil |957 when it was purc|oSrdby tile yc|hcrt3olily� But the iomvcnino years had not been kind to the old JIOUSe. Little had been spent on maintenance, and the house was left to deteriorate. In [tic l95Os and 60s old gingerbread houses like this were regarded us being in the worst oftaote--use|eas dinosaurs froma previous epoch. In the 1970s disastrous fire gutted part of tileboosu. However, iol979, the house ut|l9 West Chestnut was purchased byJeff Anderson, mn attorney who had moved !o Stillwater towork asa public defender. By the late 1970s, the preservation of these old Victorian houses had become popular and Jeff Anderson began the slow work ofrestoring the house to its former splendor. In 1987, Jeff s ongoing restoration ofthe house received an enormous irnper.19 when hn married Julie, uwommu who shared his enthusiasm for the old house. Meanwhile, his work uuu private attorney had earned him onational reputation, allowing him uzdcvnlc more funds ro the restoration, For the next 15 years, the couple worked to furrush and restore the house to a condition that equaled or even excelled its original condition. Jeff and Julie have been remarkably generous in sharing the beauty of their home, which has been a favorite in many local history tours and featured io several national magazines. This Queen Anne style house is striking both fbr its design and its location on the ridge ofthe hill � The tower, the spindle work porches, the lavish surface decoration embellished with 15 different colors, the extraordinary collection nf stained glass and art glass, tile woodwork and inlaid wooden floors all makcddp perhaps the most prominent and carefully restored ofaft the Stillwater homes. There are three original fincp|ucua, cvrvudwindows,quanopxawnnakparquc/0ooro Snmuoy and fimnare the details of this hoxe that the visitor rnijpu not notice the panoramic view ofdowntownond Lake St. Croix out t east windows. Over the years, this hill above downtown has been known by several names. It was Once Cour(bousn Ri|| in reference uothe first courthoune on the northeast corner nfFourth and Chestnut Streets. For awhile it was known as the West Hi||�today it is most commonly known un Chestnut Hill. But m the historian, i/ may well bv known os Anderson Hill for the fact that the houses atl)V West Chestnut, 228 WeS, Chestnut, 306 West Olive, and 206 South Fifth Street have all been owned by &ndnrsons. I Source(s): To date the house, I found that the 1891 Sanborn map pictured the original house, and the 1898 Sanborn rnap pictured the current house. Goingthrough the tax assessor's records, I found the total value of the property was $4,000 in 1894, and $5,700 in 1896. (The 1895 records are n By contrast, the property across the street declined in that same two year period. Book 5 of Deeds, page 469. The U,S, Census 1870 to 1930. Brent Peterson wrote an article about Johnson in the Valley Press, November 8, 200 Paul Clifford Larson wrote about the house in an unpublished 1975 manuscript. City of Stillwater Building Permit applications 9947 and #1270. The 1870 and 1879 Bird's Eye View maps of Stillwater i the Root House, The Sanborn Insurance maps from 1884 to 1924 depict the changing footprint of the house. The Stillwater City Directories trace the family's addresses and businesses. One obituary of Alexander Johnson is in the Stillwater Messenger of March 25, 1905. Washington County Parcel Identification Number (PIN): 2803020420115 Common Property Name: Johnson, Alexander and Ida State Historic Preservation Office Inventory Number: \kA- 1318 Construction Date: 1894 fvrftl� Architectural Style: Property information and narrative was compiled by: Donald Empson, Empson Archives - 3/24/2009 1 Wp T Z 0 1 oa��. st vi Ut F a. Map data 0201 - Pronc rt About flic Pro,"."rain Aq RAM, 1 9 , 60 /p ............... . . . . . . . . . . . . . . 410 4th St N Click on photo to enlarge Double front door with double transom window Original pine floor boards A/z Important Name in Stillwater Lowell is one mf the most recog names inStillwater commemorated iothe famous Lowell Inn, and also Lowell Park along the rivndront. There were four Lowell brothers who came from Concord, Maine m settle iu Stillwater iothe (858s. They were William Lowell (1807-1873), Jotham Gran Lowe (0|6-lQ86), Albert Lowell (lVl9-lQ88, and John Lowe (lX%4 1885),7bofov brothers fathered lH children who intermarried with other prominent—and not sopron�uent--fami|iesnfStillwater. This story is about one of the brothers, Jotharn Grant Lowell and his wife, Mary (Merrill) Lowell who had the house at 410 North Fourth Street built iml874. They had purchased the lot in July nf that year from Josiah and Lydia Staples who lived next door a14O2North Fourth Street. (Josiah Staples' sister, Elizabeth Staples, was married to Jotham's older brother, William Lowell.) The building date of this house is indisputable because the tax assessor's records for 1874 contain the penciled note: 11300 added for house." ]otham mar Mary iu Solon, Maine, in|843; they came to Stillwater in 1856 with their two daughters, Lucy and Mary Augusta Jotham established a general store downtown, however, afier the economic crash of the late I 850s, he was forced to move his business to Hastings about 186 While iivinginHastings his oldest daughter Lucy Dinsmore, dind in 1865. Uc remained in business inBagillgs until returning m Stillwater inthe early `7Os where hu opened anot grocery store at 10N� Main Street io partnership with James Hanson. (See the Hanson house m784S. )stSt.)/n the l88Os health declined and bedied frorn tubUCUJOSiS on March 30, 1886, His wife, Mary, reniaiued in the house at 4 10 North Fourth Street until her death ou May 20, 1 894, at the age of76, The only rema membe o[the family, the daughter Mary Augusta had ma u local businessman Fr Flint, and the t of them took up residence io the house. After Frederick's death in December of 1904, Mary remained in the house until her death in January of 1940. In her later years, she was joined in the house by her first cousin, Adda Francis Lowell, who had married Charles Staples: Charles and "Addie" had lived for niany years up the block at 424 North Fourth Street. Another boarder around the turn of the century was also a first cousin, Elmore Lowell, the man responsible for Lowell Park. |n the decades after K4ory AugLsm`o death, the house gradually deteriorated until i( was abandoned and derelict, The City ofStillwater acquired dinl9Q3.arid imaremarkable act of histor preservation, offered the house {orodca`unomimn(priceu000meomonhovvou|d return it to its former grandeur. Rolf Dittmann and Jill Greenhalgh purcha the house and spen two years and many dollars renovating much of the hou In20O4, Murray and Heidi McAllister purchased the hou etu fair market price- n preservation success stor The IvIcAllister's, who cherish the soul of their old house, have continued to restore and renovate this 135 year old home. They added a small back porch with spindles and columns hand turned mmatch those on the front porch. Inside they restored original white pine flooring and added salvaged pine where missing. They had a router knife made to replicate the missing original trio\ and replaced the non-original panes ofQ|oos with restoration glass. The yhuvodonno��n�i'cmuin�nonc�ou�idc,inc|udin�cxco'zbo�U,cbocko�U house and oddi/!..,o native limestone retaining wall and patio, buiNio�0000ia8cx�|c�oage and puiudogde mucclocuxio�o Greek Revival palcue.lf�e Lowell family could return, they Would bo very pleased with the ,ueuzred and refurbished home. Today this prominent home, sitting high on the hill overlooking the river, isuwonderful example ofoSuccessful preservation. The triangular gabfeinthe front, which can also be seen on the south gable afthehouse at 420 North Fourth Street, io reminiscent ofthe Greek Revival style. But most of the elements are characteristic of what was the new style of the 1870s, the Italianate, The brackets and dentila under the eaves; the two-pane over two-pane windows; the double front door with its transom window above, and the projecting window bay are the features that define the koliaoute style io Stillwater. The fironu porch, p/Wuhcompliments the house oo nicely, was added later, between |8gQand ]904 according oo the historical maps. Snorce(s): Bu date and value io from the original annual tax assessors' ndk4l874(ono6crofibobnthe8t. Croix Co Stillwater Public lJ6razy. The Stillwater City Director for l877 and l9l4 helped trace the family. The l870 and l879 Bird's Eye View maps illustrate the house--or the lack thereof The |8O0.)900,|9l0,|A20, and l93OO.S. Census name the residents of the house. There are obituaries nf}othamin the Messenger, April ], }Q86 and the Stillwater Gazette, March 3V.|Q86. The Sanborn Insurance maps between 1888 and \024 illustrate the footprint of the house, The Lowell family genealogy iain Historic Genealogy oft&eLovve||sof America 6om\63Aw 1899, compiled and edited by Delmar R. Lowell, published by the author in Rutland, Vermont, |899. The house ia mentioned auanimprovement io the city for l874inthe Stillwater Gazette, January 6 Washington County Parcel Identification Number(PIN): 2803020130168 Common Property Name: Lowell, Jotharn and Mary, State Historic Preservation Office Inventory Number: Construction Date: %74 1 ff M MI ArcWtect: Architectural Style: Property ormation and narrative was compiled by: Donald Empson, Empson Archives - 2/3/2009 I, E 'A %V f7 L W4 N ma� 81, VV QD Z Ra st IN Z - jq Nhapdal 2010Google- • • 1 1' AUTHORIZING THE MINNESOTA CULTURAL HERITAGE GRANT FOR PHASE III OF THE STILLWATER HEIRLOOM HOMES & LANDMARK SITES PROGRAM FUNDED THROUGH THE MINNESOTA HISTORICAL SOCIETY BE IT RESOLVED, by the City Council of Stillwater, Minnesota authorizes the Minnesota Cultural Heritage grant request of $6,999 for Phase III of the Stillwater Heirloom Homes and Landmark Sites program funded through the Minnesota Historical Society. Adopted by the City Council this 16 day of February, 2010. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk To: Mayor & City Council From: Diane Ward, City Clerk Date: 2/16/2010 Re: Downtown Parking Commission The Downtown Parking Commission held interviews today for the two vacancies on the Downtown Parking Commission. The Commission recommends the appointment of Aimee Pelletier and Sherri Hopfe Franke to the Commission. The commission felt that there were enough "at-large" members and the recommended applicants are associated with two downtown businesses which would balance out the commission. If Council wishes to appoint Ms. Pelletier and Ms. Hopfe Franke to the commission, Council should pass a motion adopting a resolution approving appointments to the Downtown Parking Commission. APPOINTMENTS TO DOWNTOWN PARKING COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following at their February 16, 2010 regular City Council meeting: Aimee Peletier (Darn, Knit Anyway) Term Expires — May 1, 2012 (replacing Council Rep.) Sherri Hopfe Franke (Dock Caf6) Term Expires — May 1, 2011 (unexpired term of Michael Rice) Adopted by Council this 16 day of February, 2010. Diane F. Ward, City Clerk Mainstreet Stillwater IBA Position Statement to City Council on Garbage in Historic District: We believe the cost of garbage pick-up in downtown Stillwater is a "cost of doing business" just like kb in any other business district. We believe that all garbage should be picked up as often as needed (including daily pickup during the summer months, if necessary) tn keep dumpster size down and the dumnpster area neat and clean. Those businesses with enclosures should keep them in good repair. We do not believe that a central garbage enclosure would be feasible in our historic district nor do we believe that existing businesses or the City should be required to build new enclosures during these difficult economic times. We do hope the City will focus on other issues such asbeautification, economic development, traffic the new bridge and more. These issues have a far greater impact on the vitality ofdowntown The Mainstneet IBA will put together a letter asking that downtown businesses do their best to keep their garbage areas neat, clean and picked up as necessary. i l er FYI THE BIRTHPLACE OF MINNESOTA February 9, 20iO Scott A. Humrickhouse Director, DNR West Central Region 1300 W Clairemount PO Box 4001 Eau Claire WI 54702-4001 Almost a year ago the City of Stillwater approved three variances that would accommodate the relocation of two buildings referred to as the "Berg5tein warehouse" and the "Shoddy Mill These two historic buildings are currently located within the footprint of improvements planned for the new St. Croix River Crossing. Given the historic nature of the two structures, the mitigation plan for the bridge project proposed to relocate the structures rather than demolish them. The January 22, 2010 letter from the Lower St. Croix National Scenic Riverway's Partnership Team to the Lower St. Croix Management Commission questions the City's decision to grant the variances. The letter states: "Our concern is the City granted itself three variances without -documenting the specific justification for granting of the variances." The City respectfully disagrees with the Partnership Team's position, The City finds that the justification is well documented. The public record for this case includes not only the Planning Commission and City Council discussions, as noted in the Partnership Team's letter, but also those of many years of multiple agency meetings devoted to the St. Croix River Crossing Project. It includes, for example, Environmental Impact Statement documentation and inter-agency Memoranda of Agreement. The. voluminous public record on this project offers at-least the following justification for the variances: 1. Search for sites ended with the Stillwater Barge Terminal Property after all other alternate sites were eliminated. o On April: 6, 2005 MnDOT sent letters of interest to the Cities of Oak Park Heights, Stillwater, Bayport; Washington County Historical Society, Stillwater Heritage Preservation Commission; and the Jewish Historical Society of the Upper Midwest; and other parties to identify a new owner, a new site, and a suitable use for this historic property. As per consultation with the State Historic Preservation Office (MnSHPO) the relocation requirements for the Shoddy Mill buildings included that the new site and use for the buildings CITY HALL: 216 NORTH FOURTH STREET - STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 - WEBSITE: www.dstillwatermn.us �4r maintain, and not detract from, the National Register character- defining features of the property; that the new location be in the near vicinity of the original site; and that the new site must include an appropriate setting for the buildings. The original setting of the buildings is on a two lane road with no shoulders with a former spur crossing to the mill buildings. The yard between the buildings is gravel and the general site is rustic, if not rural, with volunteer trees. The buildings were semi - industrial at the time of significance. MnDOT marketed the historic property for two months during April -May of 2005. Two offers were received during that period and ultimately one party, the City of Oak Park Heights, remained interested. • Three sites were identified with the help of the City of Oak Park Heights: 1. A site on the southeast corner of Stagecoach Trail and 59" Street N. 2. A site off Penrose north of 56"' Street 3. Cover Park between 58"' and 59 Streets • Sites 1 and 2 were visited by MnDOT and Oak Park Heights Council member Mary McComber in the spring of 2005. Although Site 1 was on Stagecoach Trail not far south of the old site, it had a heavy slope to the east and south and it was relatively small. Site 2 had recently seen a fire that cleared the buildings on the site. It was later determined by the landowner that it would be re- developed. Cover Park (site 3) was visited on August 8, 2005 by City Administrator Eric Johnson of Oak Park Heights, the National Register Historian of the State Historic Preservation Office, and MnDOT. 'It was determined that the site would not provide the appropriate site for the historic buildings, being relatively cramped and being located in an urban block. • In the late fall of 2005, after viewing all of the sites and in consultation with the MnSHPO, it was decided that the former Terra Terminal site in Stillwater provided the best setting for the Shoddy Mill buildings for several reasons: It best replicates the original site between the St. Croix River and the railroad (the Shoddy Mill site faced, and was served by, a spur line). The Terra site is located in what has historically been a semi - industrial area, away from the formal residential neighborhoods and street grid of Stillwater. The site is also larger than the alternative sites and has a similar rustic setting with volunteer vegetation on the site. The site is also off the regular routes of traffic. The gravel road and former rail corridor at the Terra Terminal site run on the same (west) side as the original site and the buildings have adequate room to be situated in the original relationship to each other and the road and railroad. The City of Stillwater agreed to provide a host site for the buildings at the Terra Terminal Building location. The proposed use would be as a bicycle /pedestrian wayside rest for the loop trail. The use would help retain the rustic nature of the new site through time and should not require significant changes to the buildings to make them useful. 2. To avoid impacting the Stillwater South Main Street Archaeological District, the two Bergstein buildings needed to be located outside of that Archaeological District. The northern boundary of that District is more or less synonymous with the south wall of the former Terra Terminal Building. FYI 3. Even if it were acceptable to disturb archaeological resources by locating the Bergstein buildings within the Stillwater South Main Street Archaeological District, to do so would have required considerably more fill to elevate the buildings out of the St. Croix River's 100 year flood plain than would locating the buildings on the Terra Terminal Building location. 4. The former Terra Terminal Building site is already a disturbed site. However, through the relocation project, the environmental concerns are being mitigated. This will improve not only the water quality but visual quality of the St. Croix River Valley as well. Based upon two environmental assessments completed for MnDOT, the following items were identified as needing mitigation: • The Terrra Terminal Building has Class II siding (contains asbestos) that needs to be removed and disposed of properly. ■ This was completed with demolition of the Terra Terminal Building. • The shoreline rip -rap contains Category II siding and floor tile from the Terra Terminal Building that needs to be removed and disposed of properly. ■ This is being addressed in two stages. That which could easily be removed was removed when the building was demolished. The remainder will be removed under contract with MnDOT prior to relocating the Bergstein buildings. • Top soil in the immediate vicinity of the building contains asbestos from the Class II siding, and on the south side of the building the top soil also contains a Class I "tar like substance ". ■ These regulated materials will be mitigated by removing the top 12" of soil around the building and properly disposing of it prior to moving the Bergstein buildings to the site. • 40 yards of railroad ties are buried just west of the Terra Terminal Building. ■ These will be removed and properly disposed of prior to relocating the Bergstein buildings. • Nitrates elevated slightly above the MDA limits were found in the soil at two locations immediately adjacent to the Terra Terminal Building. ■ These contaminated soils will be removed and properly disposed of prior to relocating the Bergstein buildings. 5. If the Bergstein buildings needed to be located in the general vicinity of the footprint of the former Terra Terminal Building, then it made most sense to be located as far north as possible to allow easy access to the point where the two legs of the future trail system through the area are planned to converge. The reason for this is that the Bergstein Warehouse is envisioned to be a rest area for trail users. Moreover, the location of the future trail segments is fixed. The State Historic Preservation Office strongly encouraged the future trail segments to be located directly over the railroad and spur line bases. This location for the trail strengthens the historic context of the neighborhood since it preserves the historic transportation corridor. 6. With the relocation site narrowed down to the northern portion of the former Terra Terminal Building footprint, a balance had to be struck between maintaining a setback from the "bluff" to the west and the river to the east. Preference was given to increasing the river setback as much as possible. Consequently, a 45 foot river setback was decided upon for the warehouse — though this put the building within 16 feet of the " bluff ". For comparison purposes, the former Terra Terminal Building was set 30 feet back from the river and had a much larger mass than the two relocated buildings would have. 7. In early 2006, the City of Stillwater issued a report entitled "BERGSTEIN PROPERTY RELOCATION MITIGATION PROJECT -PROPOSED SITE ASSESSMENT". The report was done by the 106 Group. Based on that report, variances to the City of Stillwater's ordinances were pursued in the winter of 2008. 8. Since 2006, MnDOT has been implementing a number of St. Croix River Crossing mitigation items, including the relocation of the Shoddy Mill and Warehouse. Agency coordination meetings between MnDOT, the City of Stillwater, NPS and MnDNR have informed the discussions and decisions related to relocating efforts. MnDOT is currently planning a July 2010 letting to relocate the buildings as proposed in the 106 Group Site Assessment Report. Sincerely, CITY OF STILLWATER Bi I bl 0— Turn a Community Development Director 99 Kent Lokkesmoe Director DNR Waters 500 Lafayette St. Paul MN 55155 Chris Stein Superintendent National Park Service St. Croix National Scenic Riverway PO Box 708 St. Croix Falls, Wi 54024 Buck Malick Chair, LSCMCPT 413 Brookwood Hudson Wi 54016 M - wbv . — r a zm 000 FGUS73 KMPX 040112 CCB ESFMSP MNC003- 009 -013- 015 -019- 023 - 037 - 049 - 053 - 073 - 079 - 103 - 123 -127- 129 -139- 141 -143- 145 - 153 - 163 - 171 - 173- WIC011- 035 - 091 - 093 - 109- 080000- PROBABILISTIC HYDROLOGIC OUTLOOK... CORRECTED... NATIONAL WEATHER SERVICE TWIN CITIES /CHANHASSEN MN 641 PM CST FRI JAN 29 2010 ...FLOOD AND WATER RESOURCES OUTLOOK... ...FLOODING DUE TO SNOW MELT IS A CONCERN IN THE MINNESOTA CROW AND MISSISSIPPI RIVER VALLEYS... ...LOCALIZED FLOODING THIS SPRING DUE TO ICE JAMS AND ICE FILLED CULVERTS IS A CONCERN ACROSS MUCH OF CENTRAL AND SOUTHERN MINNESOTA... THIS OUTLOOK IS FOR THE FOLLOWING RIVERS IN SOUTHERN MINNESOTA AND WESTERN WISCONSIN - MISSISSIPPI RIVER AND ITS TRIBUTARIES FROM ST CLOUD TO RED WING - MINNESOTA RIVER AND ITS TRIBUTARIES -ST CROIX RIVER - CHIPPEWA RIVER IN WEST CENTRAL WISCONSIN THE CHANHASSEN OFFICE OF THE NATIONAL WEATHER SERVICE HAS IMPLEMENTED ADVANCED HYDROLOGIC PREDICTION SERVICE (AHPS) FOR ALL SOUTHERN MINNESOTA LOCATIONS IN THE MINNESOTA RIVER BASIN, THE MISSISSIPPI RIVER BASIN FROM ST. CLOUD TO RED WING, THE ST. CROIX RIVER BASIN AND THE CHIPPEWA RIVER BASIN IN WEST CENTRAL WISCONSIN. AHPS ENABLES THE NATIONAL WEATHER SERVICE TO PROVIDE LONG -RANGE PROBABILISTIC RIVER OUTLOOKS. STAGES CHANCE OF EXCEEDING A VALID JANUARY 2010 020310 • • • - • • • : • • d=ESF 2/10/20 LOCATION 900 MISSISSIPPI RIVER ST CLOUD SCSI 7.2 (DATUM = 958.49) ANOKA 834.3 ( DATUM = 0.00) MINNEAPOLIS 9.4 (DATUM = 794.30) ST PAUL 9.6 (DATUM = 683.62) HASTINGS WT 12.4 (DATUM = 670.65) RED WING WT 676.7 ( DATUM = 0.00) RED WING 10.4 (DATUM = 665.13) MINNESOTA RIVER MONTEVIDEO 15.2 (DATUM = 909.12) GRANITE FALLS 887.6 (DATUM = 0.00) NEW ULM 798.1 (DATUM = 0.00) MANKATO 16.2 (DATUM = 747.92) HENDERSON 731.6 ( DATUM = 0.00) JORDAN 24.4 (DATUM = 690.00) 80% 7.5 FLOOD 835.0 FLOOD 10.3 FLOOD 11.7 FLOOD 14.5 FLOOD 678.4 FLOOD 12.2 FLOOD 15.9 FLOOD 888.4 FLOOD 799.2 FLOOD 17.4 FLOOD 732.0 FLOOD 24.9 FLOOD 70% 60% 50% 40% 30% 20% 100 - -- -- 7.8 8.1 8.2 8.4 8.8 9.2 9.8 STAGE = 9.0 835.4 835.7 836.0 836.4 836.8 837.5 839.4 STAGE = 838.0 10.9 11.3 11.8 12.3 12.8 13.8 16.3 STAGE = 16.0 12.7 STAGE 15.3 STAGE 679.2 STAGE 13.0 STAGE 16.5 STAGE 889.1 STAGE 799.5 STAGE 18.6 STAGE 732.9 STAGE 26.0 STAGE 13.4 14.3 15.0 15.9 17.5 20.1 = 14.0 15.8 16.3 16.9 17.5 18.5 20.0 15.0 679.6 680.0 680.2 680.8 681.5 683.7 = 680.5 13.3 13.8 14.0 14.5 15.4 17.8 = 14.0 16.5 16.8 17.4 18.5 19.2 21.0 = 14.0 889.2 889.4 890.1 891.7 892.3 893.7 = 888.0 800.1 800.6 801.3 802.0 803.3 804.6 796.0 19.2 20.5 21.1 21.9 22.9 24.2 22.0 733.2 733.8 734.2 734.6 734.9 735.9 732 .0 26.5 27.2 27.9 28.4 28.9 30.0 25.0 SHAKOPEE ( DATUM = SAVAGE ( DATUM = - -I,- .. .. - - 708.2 709.1 711.2 712.2 712.9 713.8 714.4 715.1 716.3 0.00) FLOOD STAGE = 708.0 699.9 701.2 702.8 703.5 705.2 707.3 708.8 709.9 711.4 0.00) FLOOD STAGE = 702.0 ST CROIX RIVER STILLWATER 82.6 83.8 84.6 85.0 85.3 85.5 86.1 86.7 89.1 (DATUM = 600.00) FLOOD STAGE = 87.0 EAU CLAIRE RIVER FALL CREEK N/A 7.2 7.9 8.1 8.4 9.3 10.9 11.7 13.6 (DATUM = 930.00) FLOOD STAGE = 11.0 CHIPPEWA RIVER EAU CLAIRE 763.4 765.2 765.9 766.8 767.2 767.9 768.7 771.1 773.1 (DATUM = 0.00) FLOOD STAGE = 773.0 DURAND 7.9 8.7 9.4 10.2 10.6 11.0 11.4 13.0 14.3 (DATUM = 692.59) FLOOD STAGE = 13.0 SOUTH FORK CROW RIVER MAYER MN 9.4 11.0 11.4 12.1 12.7 13.4 13.7 14.0 15.4 (DATUM = 925.79) FLOOD STAGE = 11.0 DELANO MN 13.8 15.1 15.5 16.4 17.0 17.4 17.7 18.1 19.7 (DATUM = 900.00) FLOOD STAGE = 16.5 CROW RIVER ROCKFORD MN 8.1 8.8 9.6 10.1 10.7 11.1 11.9 13.4 14.6 (DATUM = 893.08) FLOOD STAGE = 10.0 REDWOOD RIVER REDWOOD FALLS 4.1 4.5 5.0 5.2 5.4 5.6 6.2 6.8 7.6 (DATUM = 972.33) FLOOD STAGE = 6.0 COTTONWOOD RIVER NEW ULM 10.3 12.0 12.4 12.7 13.4 13.9 14.6 15.1 16.3 (DATUM = 796.83) FLOOD STAGE = 11.0 SAUK RIVER ST CLOUD 4.6 4.8 5.0 5.1 5.2 (DATUM = 1034.63) FLOOD STAGE = 6.0 5.4 5.7 6.2 6.6 od - r .od 1 LONG PRAIRIE RIVER LONG PRAIRIE 5.4 6.0 6.2 6.4 6.5 6.7 6.9 7.4 7.8 (DATUM = 1281.74) FLOOD STAGE = 6.0 CHANCE OF FALLING BELOW STAGES AT SPECIFIC LOCATIONS VALID JANUARY 29, 2010 - 020310 LOCATION 90% 80% 70% 60% 50% 400 300 200 10% -- - - - - -- - -- - -- - -- - -- - -- - -- - -- - -- - -- MISSISSIPPI RIVER ST CLOUD SCSI 4.5 4.4 4.3 4.3 4.2 4.0 4.0 4.0 4.0 (DATUM = 958.49) FLOOD STAGE = 9.0 ANOKA 831.2 831.2 831.1 831.1 831.1 831.0 831.0 831.0 831.0 (DATUM = 0.00) FLOOD STAGE = 838.0 MINNEAPOLIS 4.4 4.3 4.2 4.2 4.2 4.0 3.8 3.7 3.5 (DATUM = 794.30) FLOOD STAGE = 16.0 ST PAUL 1.7 1.5 1.4 1.3 1.3 1.2 1.2 1.1 1.0 (DATUM = 683.62) FLOOD STAGE = 14.0 HASTINGS WT 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.5 4.4 (DATUM = 670.65) FLOOD STAGE = 15.0 RED WING WT 667.0.667.0 667.0 667.0 667.0 667.0 667.0 667.0 667.0 (DATUM = 0.00) FLOOD STAGE = 680.5 . RED WING 1.8 1.8 1.8 1.8 1.8 1.8 1.8 1.8 1.7 (DATUM = 665.13) FLOOD STAGE = 14.0 MINNESOTA RIVER MONTEVIDEO 3.0 3.0 2.9 2.8 2.8 2.7 2.7 2.7 2.0 (DATUM = 909.12) FLOOD STAGE = 14.0 GRANITE FALLS 882.0 882.0 882.0 881.9 881.9 881.9 881.9 881.9 881.5 (DATUM = 0.00) FLOOD STAGE = 888.0 NEW ULM 786.4 786.3 786.2 786.2 786.1 786.1 786.1 786.1 785.9 (DATUM = 0.00) FLOOD STAGE = 796.0 MANKATO 2.4 2.4 2.3 2.3 2.3 2.2 2.2 2.2 2.2 (DATUM = 747.92) FLOOD STAGE = 22.0 http: / /www.weather.gov/ water /textprods /view.php ?wfo =mpx &prod =ESF 2/10/2010 - -I,- - - a a HENDERSON 713.9 713.8 713.8 713.6 713.5 713.5 713.4 713.3 713.2 (DATUM = 0.00) FLOOD STAGE = 732.0 JORDAN 4.6 4.5 4.4 4.3 4.3 4.3 4.2 4.2 4.2 (DATUM = 690.00) FLOOD STAGE = 25.0 SHAKOPEE 687.5 687.4 687.4 687.4 687.4 687.4 687.4 687.4 687.4 (DATUM = 0.00) FLOOD STAGE = 708.0 SAVAGE 687.0 687.0 687.0 687.0 687.0 687.0 687.0 687.0 687.0 (DATUM = 0.00) FLOOD STAGE = 702.0 ST CROIX RIVER STILLWATER 75.2 75.1 75.0 75.0 74.9 74.9 74.8 74.8 74.7 (DATUM = 600.00) FLOOD STAGE = 87.0 EAU CLAIRE RIVER FALL CREEK N/A 1.4 1.2 1.2 1.1 1.0 1.0 0.9 0.8 (DATUM = 930.00) FLOOD STAGE = 11.0 CHIPPEWA RIVER EAU CLAIRE 759.1 758.9 758-8 758.8 758.7 758.6 758.6 758.5 758.5 (DATUM = 0.00) FLOOD STAGE = 773.0 DURAND 3.5 3.1 2.9 2.8 2.7 2.6 2.6 2.4 2.4 (DATUM = 692.59) FLOOD STAGE = 13.0 SOUTH FORK CROW RIVER MAYER MN 2.7 2.6 2.4 2.4 2.3 2.3 2.2 2.1 2.1 (DATUM = 925.79) FLOOD STAGE = 11.0 DELANO MN 6.9 6.7 6.6 6.5 6.4 6.4 6.3 6.2 6.1 (DATUM = 900.00) FLOOD STAGE = 16.5 CROW RIVER ROCKFORD MN 2.7 2.6 2.6 2.5 2.5 2.5 2.4 2.4 2.4 (DATUM = 893.08) FLOOD STAGE = 10.0 REDWOOD RIVER REDWOOD FALLS 1.6 1.6 1.6 1.6 1.5 1.5 1.5 1.5 1.5 (DATUM = 972.33) FLOOD STAGE = 6.0 COTTONWOOD RIVER NEW ULM 2.4 2-4 2-4 2.4 2.4 2.4 2.4 2.3 2.3 http://www.weatlier.gov/water/textprods/view.php?wfo=mpx&prod=ESF 2/10/2010 SAUK RIVER ST CLOUD 2.0 2.0 1.9 1.8 1.7 (DATUM = 1034.63) FLOOD STAGE = 6.0 LONG PRAIRIE RIVER LONG PRAIRIE 1.4 1.3 1.3 1.3 1.3 (DATUM = 1281.74) FLOOD STAGE = 6.0 1.6 1.5 1.5 1.4 1.3 1.3 1.3 1.3 i • CHANCE OF EXCEEDING STAGES AT SPECIFIC LOCATIONS VALID 2/2/2010 - 5/3/2010 90% 80% - 70% 60% 50% - -- -- 40% 30% - -- 200 10% - -- - -- :LTL MINNESOTA RIVER - -- - - -- - -- - -- PVRS2 17.4/ 17.9/ 18.2/ 18.6/ 19.3/ 19.5/ 20.0/ 20.5/ 21.3 :REDWOOD RIVER MMLM5 11.1/ 11.7/ 12.1/ 12.4/ 12.7/ 13.0/ 13.4/ 13.8/ 14.3 RWDM5 4.1/ 4.5/ 5.0/ 5.2/ 5.4/ 5.6/ 6.2/ 6.8/ 7.6 :COTTONWOOD RIVER NWUM5 10.3/ 12.0/ 12.4/ 12.7/ 13.4/ 13.9/ 14.6/ 15.1/ 16.3 :MINNESOTA RIVER MVOM5 15.2/ 15.9/ 16.5/ 16.5/ 16.8/ 17.4/ 18.5/ 19.2/ 21.0 GTEM5 887.6/ 888.4/ 889.1/ 889.2/ 889.4/ 890.1/ 891.7/ 892.3/ 893.7 NULM5 798.1/ 799.2/ 799.5/ 800.1/ 800.6/ 801.3/ 802.0/ 803.3/ 804.6 MNKM5 16.2/ 17.4/ 18.6/ 19.2/ 20.5/ 21.1/ 21.9/ 22.9/ 24.2 HENM5 731.6/ 732.0/ 732.9/ 733.2/ 733.8/ 734.2/ 734.6/ 734.9/ 735.9 JDNM5 24.4/ 24.9/ 26.0/ 26.5/ 27.2/ 27.9/ 28.4/ 28.9/ 30.0 SKPM5 708.2/ 709.1/ 711.2/ 712.2/ 712.9/ 713.8/ 714.4/ 715.1/ 716.3 END .B MRS 0126 Z DH12 / DC1001260649/ DRD+ 6 /DVD90 /HGVFZX9 /HGVFZX8 /HGVFZX7 .Bl / HGVFZX6/ HGVFZX5/ HGVFZX4 /HGVFZX3 /HGVFZX2 /HGVFZXI - --o- -- - - 900 800 700 600 500 400 300 200 100 sm"A oflkolERV "T 30.4 TACM5 3.6/ 3.8/ 4.2/ 4.4/ 4.6/ 5.0/ 5.5/ 5-9/ 6.3 :LONG PRAIRIE RIVER LGPM5 5.4/ 6.0/ 6.2/ 6.4/ 6.5/ 6.7/ 6.9/ 7.4/ 7.8 :SAUK RIVER STCM5 4-6/ 4.8/ 5.0/ 5.1/ 5.2/ 5.4/ 5.7/ 6.2/ 6.6 :SOUTH FORK CROW RIVER MAYM5 9.4/ 11.0/ 2.1-4/ 12.1/ 12.7/ 13.4/ 13.7/ 14.0/ 15.4 DELM5 13.8/ 15.1/ 15.5/ 16.4/ 17.0/ 17.4/ 17.7/ 18-1/ 19.7 :CROW RIVER RKFM5 8.1/ 8.8/ 9.6/ 10.1/ 10.7/ 11-1/ 11.9/ 13.4/ 14.6 :MINNESOTA RIVER SAVM5 699.9/ 701.2/ 702.8/ 703.5/ 705.2/ 707.3/ 708.8/ 709.9/ 711.4 :SNAKE RIVER PNCM5 6.1/ 6.2/ 6.5/ 6.8/ 7.1/ 7.5/ 7.7/ 7.9/ 8.7 :ST. CROIX RIVER STLM5 82.6/ 83.8/ 84.6/ 85.0/ 85.3/ 85.5/ 86.1/ 86.7/ 89.1 :MISSISSIPPI RIVER ATKM5 7.5/ 8.3/ 9.3/ 9.9/ 10.3/ 10-9/ 11.5/ 12.2/ 13.3 FTRM5 8.2/ 8.8/ 9.2/ 9.6/ 9.8/ 10.5/ 11-0/ 11.4/ 12.0 SCOM5 7.2/ 7.5/ 7.8/ 8.1/ 8.2/ 8.4/ 8-8/ 9.2/ 9.8 AKAM5 834.3/ 835.0/ 835.4/ 835.7/ 836.0/ 836-4/ 836.8/ 837.5/ 839.4 MSPM5 9.4/ 10.3/ 10.9/ 11-3/ 11.8/ 12.3/ 12.8/ 13.8/ 16.3 STPM5 9.6/ 11.7/ 12.7/ 13.4/ 14.3/ 15-0/ 15.9/ 17-5/ 20.1 HSTM5 12.4/ 14-5/ 15.3/ 15.8/ 16.3/ 16.9/ 17.5/ 18.5/ 20.0 RDWM5 676.7/ 678.4/ 679.2/ 679.6/ 680.0/ 680.2/ 680.8/ 681.5/ 683.7 REDM5 10.4/ 12.2/ 13.0/ 13.3/ 13.8/ 14.0/ 14.5/ 15.4/ 17.8 .END AT THIS TIME ... MANY LOCATIONS ON THE MINNESOTA ... CROW ... AND MISSISSIPPI RIVERS HAVE A SLIGHTLY TO MUCH ABOVE NORMAL CHANCE OF SPRING FLOODING. LOCATIONS THAT HAVE THE HIGHEST RISK FOR SEEING http://www.weather.gov/water/textprods/view.php?wfo=mpx&prod=.ESF 2/10/2010 MODERATE FLOODING ON THE MINNESOTA RIVER INCLUDE MONTEVIDEO... NEW ULM...AND SAVAGE. FOR THE CROW RIVER—THE HIGHEST RISK FOR MODERATE FLOODING IS AT DELANO AND ROCKFORD. FOR THE MISSISSIPPI RIVER ... THE INCREASED THREAT OF MINOR TO MODERATE FLOODING IS MAINLY DOWNSTREAM OF THE TWIN CITIES AREA. THE LOCATIONS WITH THE INCREASED CHANCE TO SEE MODERATE FLOOD LEVELS ARE ST PAUL... HASTINGS AND RED WING. THE FOUNDATION WAS LAID FOR THE INCREASED THREAT OF FLOODING WITH THE MUCH ABOVE NORMAL PRECIPITATION RECEIVED LAST OCTOBER. WHILE NOVEMBER WAS WARM AND DRY ... WHICH ALLOWED THE WATER TO DRAIN OUT OF THE FIELDS ... MANY OF THE CREEKS AND RIVERS REMAINED AT MUCH ABOVE NORMAL WATER LEVELS. HENCE WHEN THE VERY COLD WEATHER SET IN DURING EARLY DECEMBER... MOST OF THE WATER FROZE IN PLACE. WITH THE EARLY DECEMBER STORM ... THE CHRISTMAS STORM—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http: / /www. weather. gov / water /textprods /view.php ?wfo =mpx &prod =ESF 2/10/2010 cz, HTTP://WWW.CRH.NOAA.GOV/AHPS2/PDF/PERIOD (ALL LOWER CASE) ANOTHER CONCERN IS THE POTENTIAL FOR ICE JAMS. ICE JAMS ARE COMPLEX SITUATIONS AND CAN DRAMATICALLY IMPACT � �u THE POTENTIAL IMPACTS FROM ICE JAMS ARE NOT REPRESENTED IN THE PROBABILISTIC FLOOD OUTLOOK FORECASTS. OBSERVATIONS FROM THE MINNESOTA DNR AREA HYDROLOGISTS AS WELL AS FROM THE USGS HYDROLOGISTS INDICATE THAT THE CREEKS AND RIVERS HAVE WELL-ESTABLISHED SHEETS OF ICE. SO DEPENDING ON HOW THE ICE MELTS ... ICE JAM BREAK UPS MAY PLAY A ROLE IN THE SPRING FLOODS. AREAL FLOODING IS ALSO EXPECTED TO BE A PROBLEM THIS YEAR AS STREAMS AND CULVERTS ARE SNOW COVERED AND FROZEN. HENCE THEY MAY RESTRICT WATER'FROM EFFICIENTLY FEEDING INTO THE RIVERS ONCE'THE MELT BEGINS. FOR MORE INFORMATION ON RIVER ICE REFERENCE: HTTP://WWW.CRH.NOAA.GOV/NCRFC/CONTENT/SEASONAL/RVI/RVI (ALL LOWER CASE) FOR A BROADER SCALE OF FLOODING INFORMATION REFERENCE NCRFC SPRING WYDROLOGIC OUTLOOK PAGE AT: FOR A QUICK REFERENCE TO THE THREAT OF REACHING MINOR ... MODERATE OR MAJOR FLOOD STAGE REFERENCE: HTTP://WWW.CRH.NOAA.GOV/NCRFC/CONTENT/WATER/ESP/ESPMINOR.PHP (ALL LOWER CASE) FOR THE CURRENT CONDITIONS AND RIVER FORECASTS REFERENCE: HTTP://WWW.CRH.NOAA.GOV/AHPS2/INDEX.PHP?WFO=MPX (ALL LOWER CASE) http://www.weather.gov/water/textprods/view.php?wfo=mpx&prod=ESF 2/10/2010 A r A r A ■ � � ■ � A � r A FOR MORE INFORMATION ON CURRENT SNOW DEPTHS AND SNOW WATER EQUIVALENTS PLEASE REFER TO: HTTP: / /WWW.NOHRSC.NOAA.GOV /INTERACTIVE /HTML /MAP.HTML (ALL LOWER CASE) FOR MORE INFORMATION ABOUT THE STREAMFLOW CONDITIONS REFERENCE: HTTP : / /WATERDATA.USGS.GOV /NWIS /RT (ALL LOWER CASE) THE WE ATHE R OUTLOOK THROUGH M OF A PRIL O E QU A L ■.. ABOVE OR BELOW NORMAL PRECIPITATION FOR THE NEXT THREE MONTHS WHILE TEM PERAT U RE S ARE EX P EC TED BE AB NO RMA L. FOR MORE INFORMATION ABOUT THE CLIMATE PRODUCTS REFERENCE: HTTP: / /WWW.CPC.NCEP.NOAA.GOV (ALL LOWER CASE) THIS LONG -RANGE PROBABILISTIC OUTLOOK CONTAINS FORECAST VALUES THAT ARE CALCULATED USING MULTIPLE SEASON SCENARIOS FROM 30 OR MORE YEARS OF CLIMATOLOGICAL DATA INCLUDING CURRENT CONDITIONS OF THE RIVER...SOIL MOISTURE ... AND 30 TO 90 DAY LONG -RANGE OUTLOOKS OF TEMPERATURE AND PRECIPITATION. BY PROVIDING THE COMPLETE RANGE OF PROBABILITIES ... THE LEVEL OF RISK ASSOCIATED WITH LONG -RANGE PLANNING DECISIONS CAN BE DETERMINED. THESE PROBABILISTIC NUMBERS ARE PART OF THE NATIONAL WEATHER SERVICE'S ADVANCED HYDROLOGIC PREDICTION SERVICE. LONG -RANGE PROBABILISTIC OUTLOOKS WILL BE ISSUED NEAR THE MIDDLE OF THE MONTH THROUGHOUT THE YEAR. VISIT OUR WEB SITE AT HTTP: // WEATHER .GOV /AHPS2 /INDEX.PHP ?WFO =MPX FOR MORE WEATHER AND RIVER INFORMATION... INCLUDING GRAPHS OF PROBABILISTIC RIVER OUTLOOKS. Close this winrdow The National Weather Service prepares its forecasts and other services in collaboration with agencies like the US Geological Survey, US Bureau of Reclamation, US Army Corps of Engineers, Natural Resource Conservation Service, National Park Service, ALERT Users Group, Bureau of Indian Affairs, and many state and local emergency managers across the country. For details, please click here. http: / /www. weather.gov/ water /textprods /view.php ?wfo =nipx &prod =ESF 2/10/2010 ✓ — - - - o I vvi i 1 e "iA I nj I VA-" U I o r I oirk asst Cd j ce ) t',i e LM , 4 "h-�,.t Ch �17 (9L',2) 361 6708 PaC , las rnocUr"d 'I Ul- I<J70 12 00 A: Ahoul, U I http://www.weather.gov/water/textprods/view.php?wfo=nipx&prod =ESF 2/10/2010 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR FEBRUARY 16, 2010 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of the February 2, 2010 Board Meeting minutes. B. Approval to appoint Donna Honeyman, Cottage Grove Fire Department, and James Huffinan, former police officer, to the Public Health Emergency Preparedness Advisory Committee as Public Safety Agency Representatives to first terms expiring December 31, 2010. Community Services C. Approval of the 2010 Cooperative Agreement with Community Services, the Sheriff, and the County Attorney to administer the Child Support Enforcement Program. D. Approval for the Community Services Veterans Services Division to accept $300 for the Emergency Assistance Fund from American Legion Post 620 of Hugo. E. Approval for the Community Services Veterans Services Division to accept $100 for the Emergency Assistance Fund from the Kramer-Berg Post 507 American Legion Auxiliary. F. Approval for the Community Services Adult Mental Health Unit to accept $440 in gas cards from King of Kings Lutheran Church in Woodbury. Human Resources G. Approval of a 2010-2011 contract with the AFSCME non-exempt bargaining unit. Library H. Approval to accept a grant of $6,700 from the Minnesota Historical Society for the collection development project "Minnesotans: Who We Are and From Whence We Came". Public Health I. Approval to establish and conduct a formal Board hearing at the March 16, 2010 County Board meeting in accordance with Washington County Administrative Ordinance #149, Section 10.3(6) in response to an appeal request received by the Department of Public Health and Environment from David Beaudet on February 4, 2010. Public Works J. Approval of contract with Great River Energy for the reimbursement of relocation costs of transmission lines owned and operated by Great River Energy within the public right-of-way and project limits of the County Road 83 overpass project in the City of Forest Lake. Sheriff K. Approval to transfer ownership of Washington County Sheriffs office K- 9 "Agent" to his handler, Sgt. Matt Wieland. Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR FEBRUARY 2, 2010 The following items are presented for Board approval/adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the January 19, 2010 County Board meeting minutes. Community Services B. Approval of the following 2010 -2011 contracts to provide Home and Community Based Services to individuals on Medical Assistance waivers: MDM Rubicon, Inc., Legacy Endeavors, Inc., New Directions, Inc., Partnerships for Minnesota Futures, Inc., Community Living Options, Inc., and Cooperating Community Programs, Inc. C. Approval of the 2010 -2012 contract with Meridian Services, Inc. to provide case management and other services for persons with developmental disabilities on Medical Assistance. D. Approval of the 2010 -2012 contract with Thomas Allen, Inc. to provide case management and other services for persons with disabilities on Medical Assistance waivers. E. Approval of the 2010 -2012 contract with Country Services, Inc. to provide case management services for persons with developmental disabilities. F. Approval of the 2010 contract with Human Services, Inc. for adult mental health services, children's mental health services, elder -care services, and Home and Community Based Services for disabled individuals. G. Approval to receipt $175 from the American Legion Auxiliary Unit #491, Bayport to the Community Services Veterans Services Division for the Emergency Assistance Fund. Property Records and H. Approval of resolution, application for the repurchase of tax forfeited Taxpayer Services property Parcel Identification Numbers 28.030.20.31.0087 and 28.030.20.31.0090 by the previous owner. Public Health and Environment I. Approval of resolution designating Lowell Johnson, Director of the Department of Public Health and Environment, as the Washington County Board of Health's Agent. * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. Washington County FEBRUARY 2, 2010 — 9 : A.M. 9:00 Roll Call Pledge of Allegiance Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, Chair, District 2 Gary Kriesel, District 3 Myra Peterson, District 4 Lisa Weik, District 5 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the Count) Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar — Roll Call Vote 4. 9:10 Public Works — Don Theisen, Director Road Transfer Agreement with the Cities of Stillwater and Oak Park Heights; and Conveying a Watermain Easement and Sanitary Sewer Easement to the City of Oak Park Heights 9:20 General Administration — Jim Schug, County Administrator 6. 9:30 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for afuture board meeting. 7. Board Correspondence 8. 9:50 Adjourn 9. 10:00 to 10:20 — Board Workshop with Public Works Review a County State Aid Designation Swap for CSAH I and CR 15A in Scandia 10. 10:20 to 10:50 — Regional Railroad Authority Workshop with Public Works Counties Transit Improvement Board Follow Up from January 19, 2010 Workshop MEETING NOTICES" (**Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date committee Time February I Met. Council State of the Region Address 10:00 a.m. February 2 Interview with Library Board Applicant 11:00 a.m. February 3 Plat Commission 9:30 a.m. February 3 Metro Emergency Services Board Exec. Comm. 10:30 a.m. February 4 MN High Speed Rail Commission 10:00 a.m. February 4 Metro Energy Policy Coalition 12:00 p.m. February 4 East Central Regional Juvenile Center 12:00 p.m. Location 2500 County Road E — St. Anthony Washington County Government Center Washington County Government Center 2099 University Avenue — St. Paul Meeting in La Crosse to be Determined\ 125 Charles Avenue — St. Paul 7545 4 1h Avenue — Lino Lakes Assistive listening devices are available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners January 26, 2010 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; and Lisa Weik, District 5. Commissioner Myra Peterson, District 4, absent. Board Chair Peterson presided. Commissioner Reports — Comments — Questions The Commissioners reported on the following items: - Commissioner Hegberg — attended the Housing and Redevelopment Authority meeting and reported that vacancies are doing better, and they are ahead of the budget; Commissioner Peterson presented the resolution asking for state bonding for the 1-94 corridor at the Counties Transit Improvement Board meeting; he attended the Minnesota Inter County Association meeting last week and there was no real positive news on the state level; and he attended the Community Action Program meeting yesterday with Congressman Obey and Congresswoman McCollum; - Commissioner Kriesel — reported that he testified at the Senate Transportation Committee for Park-and-Ride funding in Woodbury; he attended the homecoming event at the Stillwater Armory welcoming home the 23 MP's that came back from Iraq; - Commissioner Weik — attended the Counties Transit Improvement Board and reported that Federal Transportation Administrator Ray LaHood is in town this week and discussed funding for the Central Corridor and additional stops could be implemented; Minnesota Senator Tarryl Clark has introduced a draft bill extending the Northstar Rail to St. Cloud; she attended the Minnesota Inter County Association meeting in St. Cloud; they discussed this year's legislative session which will be short and a bonding session; she attended the Library Board meeting on Monday and reported on the Hugo Kiosk which they hope to have up and running in February; they discussed the Minnesota Historical Society grant which was used to purchase books rel4ted to Minnesota history and culture and that there will be an event coming up this year on the Civil War; the Library Board will also be getting $55,000 in legacy funds and are gathering ideas on how to use those funds; use of the county libraries continues to increase; and they discussed a request by the City of Lake Elmo to increase the hours at the Rosalie Wahl Library to have it be open on Saturdays; Commissioner Pulkrabek — reported he attended the Workforce Investment Board and they discussed updating their marketing material; he met with Metropolitan Area Agency on Aging Director Gail Hernandez; and he taped a cable show on Saturday in Stillwater discussing county issues. Community Corrections Approval of the following actions: - Appoint Scott Dawson, Probation Officer, to the Community Corrections Advisory Board to fill an unexpired term to December 31, 2010; - Renew contract with Megan L. Signion, LGSW, Jane Hurley Johncox, and Penticoff Community Counseling, Inc. for Multi Systemic Therapy, in-home therapy program and alternative to juvenile placement. Community Services Approval of the following actions: - Appoint Terry Smith, Forest Lake, to the Workforce Investment Board, representing Small Business, to a two year term expiring June 30, 2012; - 2010-2011 contracts to provide home and community based services to individuals with developmental disabilities on Medical Assistance waivers: Outcomes, Inc. and Owakihi, Inc.; - Adoption of Resolution No. 2010-017, appointment of Lyman M. Robinson as County Veterans Service Officer; - Oath of Office administered to newly appointed Veterans Services Officer Lyman M. Robinson by the Honorable Thomas Armstrong. General Administration Approval of the following actions: - January 12, 2010 County Board meeting minutes; - Board correspondence was received and placed on file. Human Resources Approval to revise Policy #5503 Pre-Employment Background Checks. Information Technology Approval of the following actions: - Joint Powers Agreement with the City of Woodbury for development of optical fiber network; - Data/voice cabling contract with Network Design, Inc, for the period of February 1, 2010 through January 31, 2011. Property Records and Taxpayer Services Approval of contract with Expedite! Direct mail for printing and mailing of 2010 and 2011 property tax related documents. Public Health and Environment Approval of the following actions: - Joint Powers Agreement with Anoka, Carver, Dakota, Scott, and Ramsey Counties to conduct Metro-Area Adult Health Survey; - Agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the Department of Homeland Security, Urban Area Security Initiative grant program. Public Works Approval of the following actions: - Resolution No. 2010-016, 2010 plumbing and mechanical services with Northern Air Corporation; Supplemental agreement #4 to the CSAH 18 road construction project contract with Forest Lake Contracting; Resolution No. 2010-018, Capital grant agreement with the Counties Transit Improvement Board for land acquisition for a park-and-ride/transit station in the City of Newport; I Formal comments from Washington County to the Minnesota Department of Transportation on the Draft Comprehensive Statewide Freight and Passenger Rail Plan; Don Theisen, Public Works Director, named 2009 Minnesota Engineer of the Year by the Minnesota County Engineer Association at their annual meeting. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62 Street N,, Stillwater, Minnesota. d2/1b/201d Uy:53 7153275655 BRADLEY E AYERS PAGE 01 8�3ts - Fri FAX MESSAGE FORS Director 1000 CST, 2/16/10 Stillwater Chamber of Tuesday Commerce Stillwater, M FAM651 439 Dear Sir /Madams As you may be aware, I'm an independent writer - contributor who periodically submits commentaries to local newspapers, including the Stillwater Gazette. My writings are published at the discretion of the paper as opinion items. I refer to the accompanying correspondence /FAX which is self - explanatoryp FAXd and mailed Priority to St. Croix Events on 2/15/10. As I make inquiries to establish certain facts which are relevant to my project underway, I'm seeking clarity relative to the relationship between St. Croix Events and your organ- ization. In a brief paragraph or two, could you please describe the nature of that relationship both functionally and financ- ially and FAX that information to me. I'm also contacting the Stillwater City Council with a similar request* ]Please note that you must call me first before FAXing as the machine is on the same line as my phone. Thanks. Sincerely, 15)327 -5655 2 pages follow ccs Stillwater City Council FAX #651 - 430 -8809 caa Kris Janisch, Edtor Stillwater Gazette FAXO Stillwater C of C. page 1 of 3 pages 02116/2010 09:53 7153275655 BRADLEY E AYERS SM - aw Ste' PM*04% V9 sow E Dave Eckberg Director St. Croix Events Stillwater, MN 1130 CST, 2/14/10 Sunday I refer to the accompanying newsciip, self-explanatory* As you may be aware, I'm an independent writer- contrbutor who periodically submits commentaries to local newspapers# including the Stillwater Gazette. My writings are published at the discretion of the paper as opinion items* As a recreational competitive athlerte I have a long history of participation Stillwater's summer festival events going way back to Play Daya -Crazy Days# and since the mid -70a the Lumber- jack Days races I "m presently working on a commentary on St. Croix Events, the new spring marathon and the Lumberjack Days races. Would you be agreeable to providing me by . return FAX/ASAF an Itemized statement of income expenses (including salaries/ fees - p - M o individuals) and profits if any for the spring 2005 marathon and the July 2009 SK and 10mile race. per your records? (You must call me first to activate my FAX machine which is on the same line as my phone). If for any reason you're reluctant or unable to provider the foregoing, please so Indicate in writing and I'll quote you aceordinglys I look forward to hearing from you. Eegards s (715)327 -5655 1 page follows cc1 Kris Janisch, Editor Stillwater Gazette FAX, Stt Croix Events page I of 2 paget stmwatw Marathon organizer late on some 20.09 biNs Medical, traffic services not paid in full BVM"IDMM F "FAMPOW&WMcom have sent seven Invoices and a collection letter AWI *Md bz phone cdIs to SL Croix =to try to set Paid. U I think that they have reqm" us to 2 out again, but we would n to be paid before we would consider that," Roeoke sW Sheriff Bill Hutton Said he would require St Croh gvents Ib estabWRI an escrow sawdat. before this year's event — scheduled for May 80. "We are not soft to provide services If we don't receive payment" be UK . The, Metropolitan Emer- ,geM Services Board roodved a cheek for $8,500 from St Croix Events an luesday, said Roan Robinson, Metro Region m m. OM M&4 bo W O inat W was Before owed $I"K More than 12 ambulam services wets an hod mr the ixarathoa, gad the board to es -flacal bet imd ON& ftmt% . 9t W" Sk Ijam &M PIW Oafety1public samee am ctKI Rob ason "a "We , lsal�* bm it In More war t han one," . SL Groh Events must now ;mW the money owed by March required8t. Ov&Bveids tow up a $8,000 SOMW Woount babre the marathM i August, the ft and Hdoxig agreed that the city ammuse the maw hands and romd St Quix Events the remaining $Ia "Awtima we are asked to do something ibat would bendta private interest, we would require Same " of security," said Eric JobnsoA Oak Park heights' city adminixtratm. St CYGix Events Would be h4W to set up escrow accounta for MW agency requiring them this year, said ECUW& Wbm company also runs Stillwatees annual Lum- Waa DOYS. 'IU change that were going to malm In 2010 Is we're not going to extend creft to aW- ot*" he sea "It will get h"WEWW9 said of the overdue WI& on the emw of business d& now — it's ad good Them are no Issues wftpqtng anybody n lint Part of the proem It will get handkd" Stillwater Mwor KM Harr Id add he to *Wstic that the bills would be paid soot I We've de*Vwi&Dw*attaw ft level for a low time," he Said. - k the. eT4 eve7thing Always settles OULH Mary Divine COnbomwodat 65I-228-$40,