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HomeMy WebLinkAbout2009-10-26 PRC Packetillwater T H E S I R T H P L A C E Fl F M I LA N E. S 0 1' A CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, OCTOBER 26, 2009 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, October 26, 2009, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the September 28, 2009 Minutes. Action Items 2. Batting Cage at Public Works Ballfield (Eagle Scout Project) 3. MN Cultural Heritage Grant Application for Hersey Bean Planing Mill Wall Stabilization Plan 4. Millbrook 4 Addition Final PUD and Final Plat Informational Items 5. Field Usage Fees 6. Barge Terminal Property User Friendly 7. Other Items Commission Items/Topics City of Stillwater Parks and Recreation Commission Sept. 28, 2009 Present: Linda Amrein, chair David Brandt, Scott Christensen, Rob McGarry, Solveg Peterson, Sandy Snellman Staff present: Tim Moore, assistant public works superintendent Absent: Mike Polehna Approval of minutes: Ms. Amrein pointed out a typo on page 2 under Other Items, "help" should be "held." Mr. Brandt moved approval of the minutes of July 27, 2009, with that change. Ms. Snellman seconded the motion; motion passed unanimously. Action Items Outside ice rink at Rec Center Mr. Moore said the Hockey Association has approached the City about the possibility of putting outdoor ice to the northwest of the main entrance to the Recreation Center. Mr. Moore stated the City actually transferred title of this property to the National Guard during the discussions about the possibility of a new armory. At this point, Mr. Moore pointed out the City does not own the property in question. However, he said Administrator Hansen and Attorney Magnuson believe the Guard is no longer interested in the property so the Hockey Association's proposal might be a possibility. Mr. Moore said he has had some discussions with Rec Center Manager Doug Brady, and Mr. Brady supports the concept. He pointed out that there will be some day -to -day maintenance required of Rec Center staff; he said Public Works does not have any big concerns regarding maintenance of the rink in the winter. He said the Hockey Association will sod the area in the spring; Public Works took over mowing and weed control efforts last year, so that would not change. Bob Kaufman, Stillwater Area Hockey Association, gave a presentation highlighting the Hockey Association's proposal, including purpose /benefits; location; up -front costs and ongoing costs. He said the effort is aimed not just at hockey, but at getting folks outside. Ms. Peterson asked if there would be designated areas for hockey and non hockey activities; Mr. Kaufman responded in the affirmative and explained how the areas would be sectioned off for different activities /age groups. Mr. Kaufman pointed out that one area of the ice sheet would be available for rental to generate income and said the Hockey Association would commit to a certain number of rental hours. Ms. Amrein asked if bleachers would be necessary; Mr. Kaufman pointed out there is a large lobby area at the Rec Center spectators could use if the weather is too cold for them to stand outdoors. Regarding costs, Mr. Kaufman stated the Hockey Association is committed to covering the up -front costs, and he stated the hope is that the facility will be a break -even proposition for ongoing operating costs through rentals. Mr. Christensen asked if the lack of boards would be an issue; Mr. Kaufman explained the intent is to utilize methods like the annual pond hockey tournament so kids get away from taking slap shots and concentrate on development of skills. Ms. Snellman wondered if residents of the nearby apartments need to be notified this is being considered, due to lighting and other issues such as noise, especially if boards are installed. Ms. Amrein agreed that it would be good to notify neighbors if the site is available for the proposed use. Mr. McGarry asked what would be done with the area after the ice is gone in the spring. Mr. Kaufman agreed that could be an issue but said Mr. Brady has suggested that if plastic is put down prior to flooding, the sod will come back sooner in the season; Mr. Moore said the City is going to try that at several of the smaller rinks it floods in the winter. Mr. McGarry wondered whether there might not be some other use for the area in the summer; Mr. Kaufman said his ideal wish would be to install artificial turf at the area, suggesting Park and Recreation Board Minutes September 28, 2009 Page 2 of 3 that then it could be used for soccer, lacrosse or other sports in the summer. On a question by Ms. Peterson, there was some discussion about the possibility of having a rink in the downtown area. Regarding ongoing maintenance costs, Mr. McGarry suggested charging the Hockey Association whatever it might cost the City to break even. Mr. Kaufman said he would favor that as long as there is some cap; he also suggested that it might not be equitable to expect the Hockey Association to pay all the operating costs for something that benefits the entire community. Mr. McGarry suggested as an alternative giving all the rentable outdoor hours to the Hockey Association, with the City renting those hours not utilized by the Association. Mr. McGarry said there are so many unknowns, it might be best to get the facility up and running before deciding those issues, noting that a warm winter season could greatly affect numbers. Ms. Amrein moved to approve this plan in concept, with the financial details to be worked out in negotiations between the Hockey Association and the City. Ms. Peterson seconded the motion. Mr. McGarry clarified that it would be up to the Council, Mr. Brady and the Hockey Association to decide the financial details. Motion passed unanimously. Long Lake fishing pier Mr. Moore reviewed three possible locations for a fishing pier, noting that staff researched all access points along the lake, including unimproved outlots. He said staff believes the site at the southwest corner of the lake would be the most desirable due to the proximity to parking and an established pedestrian trail. He said it appears there is limited grant money available, and it could be years before the City would be eligible for any funding. Several members noted that the northern portion of the lake is the deepest and best for fishing, but spoke of the already existing traffic problems on 72 Street. Mr. McGarry moved to approve option 2, the southwest site, for completion of the grant application. Ms. Snellman seconded the motion; motion passed unanimously. There was discussion regarding the current traffic problems on 72 Street. Adopt a Trail sign Mr. Moore noted the City has had an Adopt a Trail program and currently has three different groups maintaining trail segments. He said another group has volunteered to maintain the new McKusick trail loop and part of the agreement is a sign recognizing the volunteer group; he said no other group has requested such signage up to this point. He stated the signs can be made in- house. Mr. McGarry moved to accept the proposed signage; Mr. Brandt seconded the motion. Ms. Peterson questioned the wording "as volunteers the Smith Family maintains suggesting "the Smith Family volunteers to maintain Another suggested wording was: "this segment of trail is maintained by Mr. McGarry amended his motion to accept the signage with the suggested wording change. It was consensus to have the wording "this segment of trail is maintained by Mr. Brandt seconded the amended motion; motion passed unanimously. Mr. Moore noted that the City is trying to promote the adopt -a -trail program. Request for amenities at Prairie Park Mr. Moore referred to a letter from the Settlers Glen homeowners' association requesting improvements at Prairie Park. He noted the direction from Council and City Administrator Hansen is to watch spending very carefully as it appears that financial conditions will not improve in the near future. Mr. Moore pointed out that currently when a piece of playground equipment becomes unusable, it is removed and not replaced, and he spoke of the need to fund routine maintenance of existing structures /equipment. It was noted the homeowners' association would be welcome to do some fund raising and improvements on their own. It was agreed that Mr. Moore would send a letter of response to the request explaining the current financial situation makes it impossible to do the requested improvements and thanking the association for their improvement efforts to date; Mr. Moore stated he would e- Park and Recreation Board Minutes September 28, 2009 Page 3 of 3 mail a copy of the letter to Commission members prior to mailing. There was discussion as to improvements that the City has made at the park. Mr. McGarry, seconded by Ms. Snellman, moved to authorize Mr. Moore to send a written response to the homeowners' request. Ms. Amrein clarified that the letter should cite the financial reasons for the inability to fulfill the request. Motion passed unanimously. Informational items Lily Lake boat launch water quality improvement Mr. Moore briefly reviewed the proposed project of the Washington County Conservation District and Great River Greening Group for improvements around the Lily Lake boat launch. He said City staff will provide some minimal assistance. The project is scheduled for Oct. 10, he said, utilizing a lot of volunteer labor. He noted this project will go before the City Council for approval. Ms. Amrein asked about the effectiveness of pervious pavers; Mr. Moore stated the pervious pavers and pervious pavement at Brown's Creek are working well. Doq Park Mr. Moore stated he had met with dog park promoters. He said the City has helped them create a 501c3, and they have decided to do some fund raising before requesting a specific location. Ms. Peterson spoke of a small dog park in downtown Minneapolis that she said she would investigate further. Other items Mr. Moore noted the dates of the Fall Art Fair. Mr. Christensen asked if anything is going on with the Zephyr tracks; Mr. Moore said he had heard a rumor that the train was going to start operation again since negotiations regarding the tracks had fallen through. Mr. Christensen asked about the status of the water quality report for Long Lake, McKusick and Lily Lake; Mr. Moore stated that has not been completed at this time. There was discussion of the condition of Long Lake and McKusick Lake. Ms. Amrein suggested moving the December meeting date to the third Monday of the month, Dec. 21. The meeting was adjourned at 8:29 p.m. Respectfully submitted, Sharon Baker Recording Secretary Memo Background: Discussion: iliwater THE. BIRTHPLACE OF MINNESOTA To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent +i Date: October 21, 2009 Re: Eagle Scout Project Batting Cage at Public Works Ballfield On October 7 Alec Clark approached staff with a proposal to construct a batting cage at the Public Works ballfield. There are two areas where the cages could be located, along left field or along right field both well outside of foul territory. Because of the tight time schedule for completion of this Eagle Scout Project, staff has reviewed the plan and has given preliminary approval. Alec has support of the St. Croix Valley Baseball Association. I have spoken with the association about future maintenance and replacement of equipment. It is their boards feeling that because they will be the biggest user of this facility that they take responsibility for some improvements next spring and equipment replacement in the future. As for location, the area along left field is the larger of the two but may limit visibility for people trying to view games while parked in the parking lot. The area along right field is small but would be more out of the way and not obstruct view from the parking lot. Present Condition Proposed Location #1 Alec Clark Batting Cage Eagle Project Location: The Stillwater Public works maintenance site currently has a single baseball field that is primarily used by the St. Croix Baseball organization for competitive youth baseball games. The photos below show both the current condition of the site and two possible locations for the batting cage placement. Proposed Location #2 Proposed Location #1 is a flat grassy spot between the Baseball Field and the parking lot. There is a row of small trees (see Proposed Location #1 photo) near the parking lot that would separate the batting cage from the parking lot. The trees provide a degree of shielding from parking lot activities while still providing convenient access to the cage from both the field and the parking area. Proposed Location #2 is a fairly flat grassy spot with a small dip that is between the Baseball Field and a small group of pine trees that border the garage area of the public works facility. This area is more removed from the parking lot activity while still being close to the actual field. However, the area is not quite as level as proposed location #1. Local Government Compliance Issues No building permit is required based on a telephone conversation with TBD the City of Siilwater building inspector. I spoke to TBD on TBD 2009. He can be reached at 651 TBD for confirmation. Plans Drawings Designs The batting cage will be constructed using 2" (3 diameter fence posts. Each post is 16' long and will be cemented in post holes 4' deep. There will be 3 posts on the 28' width side (14' apart) and 5 posts on the 55' length side (13.75' apart). The layout of the cage will be 12' X 28' X 55'. There will be 15 posts set 4' into the ground with concrete There will be a cable going across the three 55' lengths and also a cable going across the two 24' end widths (see sketch Appendix A). On each long side and in the middle there will be five posts On each short side there will be three posts. The nets will be attached to the corner posts and the middle section posts as shown in the diagram below. There will also be cables attached along both ends of the width. Written/Printed Information To: Scouts of Troop 125, and Interested Parties From: Alec Clark Subject: Eagle Project for Alec Clark Please join me and the scouts of Troop 125 of Stillwater to construct a batting cage at the Stillwater Public Works facility at 3325 Boutwell Road in Stillwater. We will be meeting on Saturday, October 31 at 9:00 AM to begin the work and again on Sunday, November 1 at 11:00 AM to finish. Please bring work gloves, shovels, and a wheelbarrow if you can. I will provide the special tools we need as well as snacks and pizza for lunch. I will have water available but please bring anything else you would like to drink. Helpers /workers The memo above is what I intend to send to the scouts, the St. Croix Baseball Association, the Stillwater Area High School baseball team, and a few other individuals who may help me. It will also be posted on the Troop 125 web site and announced at an October troop meeting I think that on the first day it would be best to have 20 people and 10 on the 2 day. Concerning special skills someone who knows about concrete would be helpful. Adult supervision Will be provided by the following: Jeff Clark (Former VAA Baseball Commissioner/Dad) Lori Clark (Troop 125 Committee chair/Mom) Scott Finberg or alternate board member from St. Croix Baseball ogranization Other adult leaders from the Troop Work site All work will be done at the Public Works baseball field. Funding Once my project is approved I will send the letter below to the Minnesota Twins and also will ask my relatives /neighbors /friends for donations. The St. Croix Baseball organization already has budgeted some funds toward a batting cage they had planned on doing themselves so I will be contacting them as well. Sample letter to the Minnesota Twins, Major League Baseball: Dear Minnesota Twins Organization Ever since I was little I have been watching and playing baseball. I grew up with the game and I love it. When I was six years old in 1997 I joined Cub Scouts and now as a seventeen year old Life Scout I am working on becoming an Eagle Scout. One of the things required to do to become an Eagle Scout is to do something that benefits the community and shows leadership for the person working for Eagle. I am writing this letter to ask for funds to help pay for my project. What I want my project to be is to build batting cages for the St. Croix Baseball organizations at a field on property owned by the Stillwater Public Works. The field is a public field but is primarily used by the St. Croix Baseball organization for competitive games for youth ages 9 to 15. Those are the ages when every little kid dreams about being in the major leagues; game 7 of the World Series, two outs, bottom of the 9 bases loaded and down by three. In the cages they could practice their hitting skills with a pitching machine. I also believe that the youth should have batting cages, but nobody has stepped up to build them. Having someone throw a ball up and then trying to hit it just isn't good enough when you could simulate the real pitching experience without actually needing a pitcher. People could go in for practice or for fun. When I was little and went to my older brothers games I would have loved to have a batting cage to go to and just hit but there weren't any. I am exploring many avenues for funding but as the cage will cost about $3000 for materials only (all labor will be provided by volunteers that I will arrange for and supervise), I am hoping that the Minnesota Twins can help. We will be erecting the cage in October November, 2009. Thank you for considering my request and I look forward to hearing from you soon. Great win on Sunday and good luck on Tuesday and in the playoffs to come! Sincerely, Alec Clark 12581 Queens Way North Stillwater, MN 55082 Troop 125 Item Qty Price Ea eAEEEE EaEEaEe EaEa Price Total 3" Galvanized Steel Fence Post, 16' (fence supply co) 15 $75 $1125 Cement, Quickrete, Bag (Menards) 5 $20 $100 Net, 12'x 14'x 55', #21 Scholastic style (Gourock, Inc.) 2 $589 $1178 Hardware Kit (Gourock, Inc.) 1 $500 $500 Cable, reel 250' Gourock, Inc.) 1 $69 $69 Turnbuckles (Gourock, Inc.) 20 $9 $180 Shipping (Gourock, Inc.) NA $200 $200 Total $3352 Materials The table below details the materials needed to construct a 12' x 28' x 55' double station batting cane. Each station is 12' high x 14' wide x 55' lon Supplies Power Drills and bits:- Provided by me and other scouts 5 post hole diggers:- Provided by myself and other scouts Hammers, wrenches, screwdrivers: Provided by me Multiple stepladders:- Provided by me and other scouts First Aid Kit:- Provided by Troop 125 Tape measures:- Provided by me Levels, 4 feet: Provided by me Wheelbarrows: Provided by me and other scouts and Public Works Water: Provided by me using Troop 125 water jug Cable cutter: Rented Wooden Stakes: Provided by me Snacks, lunch: Provided by my parents Sharpie /tape- Provided by me 3 6 foot piece of Wood marked at 4 feet provided by me Water -for mixing Shovels- Provided by me and scouts Schedule Day 1 1. Get to location at 9:00 AM 2. Mark the holes using wooden stakes 9:00 -9:30 3. 9:30 -11:00 Dig 15 holes where the stakes are 4. 9:30 -11:00 Other people drill holes into top where the cable goes through and eyelets are installed. Install eyelets and turnbuckles. Pay attention to eyelet orientation. Another person makes a mark 4' from the bottom with a marker. 5. 11:00 -11:15 -snack break 6. 11:15 -1:00 -mix concrete, set 8 of the posts (make sure they're level and that eyelets are in the correct orientation) and pour concrete 7. 1:00- 1:45 -Lunch 8. 1:45- 3:00 finish setting the other 7 posts 9. 3:00- 3:30 -Clean up 10. End day 1 Day 2 1. Get to location at 11:00 AM 2. 11:00 -12:30 attach cables 3. 12:30 -12:45 Snack Break 4. 12:45- 2:30 Install net 5. 2:30 -3:00 Clean up 6. End day 2 SAFTEY On site will be a first aid kit supplied by Troop 125 for minor injuries. There will always be at least one adult on site that has 1 aid training. There will be at least two charged cell phones on site at all times for emergency calls. In case of more serious injury, the following instructions are how to get to the local hospital from the worksite Route to Lakeview hospital. From Public Works 1.Head southeast on Boutwell Rd N toward Newberry Ct N 0.4 mi 2.Take the 3rd left onto 75th St N 0.2 mi 3.Continue on Myrtle St W 0.6 mi 4.Turn right at Greeley St S 0.5 mi 5.Turn left at Churchill St W 197 ft a i I A C E Mi.NNESOrA Parks and Recreation Commission DATE: October 15, 2009 REQUEST: Minnesota Cultural Heritage Grant Application for Hersey Bean Planing Mill Wall Stabilization Plan CC MEETING DATE: October 20, 2009 PREPARED BY: Michel Pogge, City Planner BACKGROUND As part of the Clean Water, Land, and Legacy Amendment $6.75 million was set aside for Minnesota Cultural Heritage Grant for projects between July 2009 and June 2011. This is our first request for funding through this new program and is requesting $4,260 for the development of a stabilization plan for the Hersey Bean Planing Mill Wall which is rapidly deteriorating. This is located on City property on the Stillwater Barge Terminal site approximately 1,100 feet south of the entrance across from the Oasis Cafe. With this grant the City seeks to develop plans for the immediate stabilization and long term preservation of the remaining rear wall of the Hersey Bean Planing Mill. The goal of this phase of the project is to: Complete a structural site investigation of the limestone wall including photo- documentation and measured drawings. Review State and City Historic Preservation files for information regarding wall history and construction to determine requirements for restoration. Complete a condition assessment report outlining the cause of the collapse and provide recommendations for both immediate stabilization and long -term preservation. As part of this a cost estimate for each course of action will be developed. Due to the hazard the wall presents in its current condition it is also important that this work be completed prior to the development of a recreational trail through the Stillwater Barge Terminal site. Staff believes that this is an important resource to preserve. Additionally, since this site is currently in the process of being listed on the National Register of Historic Places it would be looked upon poorly by the State Historic Preservation Office for the City to simply demolish the wall. Minnesota Cultural Heritage Grant Application for Hersey Bean Planing Mill Wall Stabilization Plan Page 2 It is our intention to apply for additional grant funding once the plan is competed to actually complete the stabilization work. Grant Budget The budget for this phase of the project is $4,795. The grant provides $4,260 from the Minnesota Cultural Heritage Grant fund. The City portion would include a $535 of in- kind City Staff time to support the project. No cash contribution is required by the City for this level of grant funding. A budget is included in the grant request. RECOMMENDATION Review and consider approving a resolution supporting the City's application for a Minnesota Cultural Heritage Grant for the Hersey Bean Planing Mill Wall Stabilization Plan. attachment: Minnesota Cultural Heritage Grant Application STILLWATER PARKS AND RECREATION COMMISSION RESOLUTION SUPPORTING THE CITY OF STILLWATER APPLICATION FOR A MINNESOTA CULTURAL HERITAGE GRANT FOR HERSEY BEAN PLANING MILL WALL STABILIZATION PLAN WHEREAS, the Hersey Bean Lumber Mill site represents a substantial resource in the history and culture of the City of Stillwater; and, WHEREAS, the Hersey Bean Lumber Mill site is located on the Stillwater Barge Terminal property which is planned to be developed into a passive and active recreational uses with interpretive signage related to the history of the Hersey Bean Lumber Mill site and the Bergstein Soddy Mill; recreational trails; and open space; and, WHEREAS, the current state of the Hersey Bean Lumber Planing Mill Wall represents a hazard to these future uses; and WHEREAS, this is a cultural resource that is worth preserving for the benefit of future generations. THEREFORE BE IT RESOLVED, that the Stillwater Parks and Recreation Commission supports the City's application for a Minnesota Cultural Heritage Grant to develop a plan the stabilization of the Hersey Bean Planing Mill Wall. Adopted by the Parks and Recreation Commission this 26th day of October, 2009. Linda Amrein, Chair City Minnesota Cultural Heritage ',Grants Applicant City of Stillwater Name of Applicant 216 N 4th St Mailing Address Mailing Address Stillwater City State Zip Are you acting as a sponsor for another entity? Yes Name of Sponsored Entity Authorized Officer 10/20/2009 Signature Date Ken Harycki (651)430 -8822 Name Telephone (Day) Mayor Title Project Director Michel Pogge City of Stillwater 216 N 4th St Mailing Address Mailing Address mpogge@ci.stillwater.mn.us E -mail Address ARTS AND CULTURAL HERITAGE FUND MINNESOTA CULTURAL HERITAGE GRANTS APPLICATION FORM MN 55082 City Planner Name Title Organization Name (if different from Applicant) Stillwater MN 55082 State Zip (651) 430-8822 612 998 -3349 Telephone (day) (alternate) Project Title Hersey Bean Planing Mill Wall Stabilization Project Category History Projects: O Collections Care and Management O Digital Conversion and Access O Interpretive Programs O Museum and Archives Environments Oral History O Publications and Research Historic Preservation Projects: Historic Properties O Survey and Inventory Evaluation O National Register Nomination Preparation O Heritage Tourism and Public Education O Preservation Planning This project seeks to develop plans for the immediate stabilization and long term preservation of the remaining rear wall of the Hersey Bean Planing Mill Wall. Brief Summary of Project Anticipated Completion Date Budget Information Check One: Small (up to $7000) Grant Request: TOTAL Project Budget: Optional Applicant Match: Staff Use Only Date received Project number: October 2009 March 1, 2010 Mid -Size <$50,000) Large >$50,000) $4,260.00 $535.00 $4,795.00 Your answers must fit in the space provided Use at least a 10 point font See guidelines for more details 1. Project Description What is the specific purpose of your project? Describe its scope and goals. This project seeks to develop plans for the immediate stabilization and long term preservation of the remaining rear wall of the Hersey Bean Planing Mill Wall. The goal of this phase of the project is to: Complete a structural site investigation of the limestone wall including photo- documentation and measured drawings. Review State and City Historic Preservation files for information regarding wall history and construction to determine requirements for restoration. Complete a condition assessment report outlining the cause of the collapse and provide recommendations for both immediate stabilization and long -term preservation. As part of this a cost estimate for each course of action will be developed. 2. Need and Rationale What research or activity led you to know that this project is needed? This site was surveyed and inventoried as part of the new St. Croix River Crossing by Michelle M. Terrell of Two Pines Resource Group, LLC. The work resulted in the Stillwater South Main Street Archaeological District which is currently under consideration for listing in the National Register of Historic Places. Lumbering was the main economic driver during early European American settlement of Stillwater and the St. Croix River Valley. The Hersey Bean Lumber Company's sawmill was constructed in 1854 on the riverbank of the St. Croix River at the south end of the downtown Stillwater. The sawmill complex was erected on a half mile -long, level section of riverfront that is bound to the west by a steep wooded bluff and to the east by the bank of the St. Croix River. At it peak production, this technologically advanced mill was one of the largest lumber producers and employers in the river valley. The mill completed its last season of operation in 1905. The location of the Hersey Bean Lumber Company's mill site has remained largely undeveloped since the mill was dismantled in 1906. Today the City of Stillwater owns the property were the rear portion of the Hersey Bean planing mill wall (hereinafter "wall sits today and a majority of the site that was used by Hersey Bean between 1854 and 1906. Between May 26, 2007 (Photograph A and B) and April 30, 2007 (Photograph C and D) a partial collapse of the wall occurred. As freeze /thaw cycles continue it is likely the future deterioration of the wall will occur (Photograph E and F). If this site is not stabilized quickly the City is fearful that the resource will be permanently lost. Long term the City hopes to complete an interpretive signage of the Hersey Bean Lumber Company site as part of the new St. Croix River crossing loop trail and the Bergstein Shoddy Mill relocation. Your answers must fit in the space provided Use at least a 10 point font See guidelines for more details 3. Work Plan and Timetable Provide a detailed schedule showing the sequence and duration of each task. If this request is funding, the City expects to retain a contract consultant with the work to be completed within 90 days. Your answers must fit in the space provided Use at least a 10 point font See guidelines for more details 4. Project Personnel List those who will work on the project, their qualifications, and the specific tasks they will carry out. If contractors /consultants are to be hired, what qualifications will you require? The City will seek a consultant contractor for this project that meet the U.S. Secretary of the Interior's Professional Qualifications Standards in the area of architectural history and has expertise in structural evaluation. 5. Evaluation Describe your project's outcomes and your plan for measuring results. How will you know the project has succeeded? This project will be successful with the development of both immediate stabilization and long -term preservation plans that both follow the Secretary of Interior's standards for Preservation and that are cost effective for the City, who is the long -term steward of the resource, to complete and follow. Your answers must fat in the space provided Use at least a 10 point font See guidelines for more details 6. Enduring Value and Sustainability In what ways will the project have a lasting impact? Describe your capacity to carry on the work beyond the life of the grant. The City of Stillwater has made a long term commitment in preserving our cultural history. To that end, the City see the development of both the immediate stabilization and long -term preservation of the Hersey Bean planing mill wall as assisting us in our commitment. Depending on the cost and scope of the stabilization and preservation needs the City may seek additional grant funding to assist in this work. The City plans to continue to own this site perpetually. 7. BUDGET— Provide detailed project budget, including sources of match if applicable. Budget Item Hire consultant complete work (contract amount) Reimbursable Expenses to consultant 12 hours of City Staff work Totals: Grant Amount Requested $4,210 $50 $4,260 Optional a C ash 53 5 Total $4,210 $50 $535 $0 $0 $0 $0 $0 $0 $0 $0 $0 0 $0 $0 $0 $0 $0 $0 $0 $4,795 How were the above figures determined? Consultant fees are based on scope of work the City solicited and received. City in -kind match is based on actual current wage and benefits paid by the City. OPTIONAL Matching Funds: If you decide to include matching funds, please describe the source of the matching funds to be used on this project. Be as specific as possible. Do not use terms such as "anticipated" or "planned." If the funds are not already secured, describe how and when they will be. 1. Cash Match: Source 2. In -Kind Match: Status Amount Person /Title Hourly Pay Rate (see note below) Hours Wage Value Michel Pogge, City Planner $38.43 8 $307.44 Bill Turnblad, Community Development Director $56.96 4 $227.84 $0.00 $0.00 $0.00 $0.00 $0.00 Item(s) Donated Value Note: If an employee, use the employee's current wage and benefits paid by the organization. If a volunteer, use the cur- rent minimum wage for non skilled general labor. If a volunteer is providing service in the area of his /her training, cal- culate the value at his/her usual hourly rate of pay. TOTAL VALUE OF APPLICANT MATCH: (add totals of 1 -2 above) TOTAL: $0 TOTAL: $535 $535 a� n rr :::Photograph 0 04/3012 !ery Bean planing r'l wall 1. z M1 r`-�_.r�'_' ve fir J Ir{. Y F a� a �.?Aw'.MC,r �i,l 1 r of YC r �1'7r� n I c y s� r til f ti JI!vr r Y PF tea S r M1 'u� r ara �,ii u f ash ti, r yld j NF R d r- 9M, 44-'-''''''''',2*, '07r,...... r ..r t?. Z ti r n i �'st•1 L ti L 9 ht r i'I r y' r ilG'r" 5 r- Y 'L0 7 ��'yyy auy 'OP- o6 1 \,,,,n4,- k '1 ,t z I w +s M r tii r.0 r t� 'Photograph D 04/30 /2004 Herse Bean planing mill v,a I' i t y �g fi r. f yi*' -•"3 a rt 3 Y 4 C �y„ •�ky s 'J"k�e ll',,iM q' i F iw� C J'.� I �Y yid M1 R> rY� 17�i v x w r 1 r r o- 1 t7 r r '^e n r- --r KF r 4 ,r p, fi' TF i. mow w F' p,., y C i f o...1r' ,,.4.. -rte r m r 4 'r d i;„ „`u r i+ C, R 'f'-''', <-7. y'• •x• yr: ,.y -t"'. ���yd�` r YK'"r� a r q J1 r9 M yk t i y k rt �r} pw Z ?..k. !b09e vi al^ g r t -�Nq gLG �h� b r i9oa� 14 Stillwater. MN .,,r i' II' v ".d y r yam.,. ry w 'r 1 ._'v�r .A ry L' 41 r Photograph E 10/05/2009 'Hersey Bean pl__ning mill wall Stillwater, 'N 0 1. \mi tt Photograph F 04/60/2004 Hersey Bean planing mill Stillwater, MN a�• L TS BACKGROUND Sti I Iwa rer T N P L A 4 b. OF M: N N E S U` T A Park and Recreation Commission DATE: October 15, 2009 CASE NO.: 09 -36 REQUEST: Millbrook 4th Addition Final PUD and Final Plat APPLICANT: Joe Jabonski, U.S. Home Corporation LOCATION: State Highway 96 west of South Twin Lake MEETING DATE: October 26, 2009 REVIEWED BY: Community Development Director PREPARED BY: Michel Pogge, City Planner MO The Preliminary Plat and Concept Planned Unit Development for Millbrook was approved by the City in the Summer of 2006. The 170 acre preliminary plat includes 172 single family homes and 98 townhomes. Development of the property is planned to occur in three overall phases. The application at hand is the first plat in Phase II. This plat is known as Millbrook 4th Addition and includes 16 townhome units and 13 CR (Cottage Residential) single family lots White Pine Drive and public utilities will need to be installed to support this plat. The park and trail plans for Millbrook 4th Addition are consistent with the approved preliminary plans. A portion of trail will be constructed with this plat. Staff has worked with the developer to complete a minor change to the trail plan which is attached as Exhibit "A This change needs to be made a condition of approval. Additionally, the Planning Commission added a condition requiring that the trail be extended from the north boundary of Millbrook 4th Addition to Maureen Lane once the park is developed. Millbrook 4th Addition Final Plat October 15, 2009 Page 2 Originally, both active park sites in Millbrook were planned to be transferred to the City in 2007. However, since the Millbrook project did not begin in 2006 as originally hoped by US Home Corporation, the 2007 transfer date is no longer valid. Additionally, due to the slow home sales, the transfer was again delayed. Both active parks in Millbrook were substantially graded with the development of the first phase. The west third of the northern active park area is currently being used as a soil stockpiling area. The stockpile will be used in the second phase of the development. In the Development Agreement for Millbrook Plat 3 the developer agreed to have the soil stockpile removed and establish the final grade for both of the parks by March 31, 2010. Finally, as with all new developments, US Homes is required to establish the turf on the park sites before the City will accept the active park sites within the development. US Homes and City Staff are exploring the possibly of having US Homes pay to have an irrigation system installed in the active parks at Millbrook and then have City Staff establish the turf for the parks. The benefit to the City is a capital improvement for the park at the cost of providing labor to establish the turf. For the cost of the irrigation system, the benefit to US Homes is they no longer have to worry about establishing the turf. Staff and US Homes believes this is a win /win situation. RECOMMENDATION Recommend that the Stillwater City Council approve Millbrook 4th Addition Final Plat and Final PUD Site Plan subject to the following conditions: 1. The trail must follow the revised trail alignment shown on exhibit "A" 2. The applicant must submit evidence from the DNR that they have approved the PUD amendment prior to the release of the plat. 3. The trail must be extended from Millbrook 4th Addition north to Maureen Lane once the park is development, if the trail has not already been built. cc: Joe Jablonski SATHRE BERGQUIST, INC. KNOW ALL BY THESE PRESENTS: That U.S. Home Corporation, a Delaware corporation, fee owners of the following described property situated in the County of Washington, State of Minnesota to wit Outlot C, MILLBROOK and Outtot C, MILLBROOK 2ND ADDITION, according to the recorded plat thereof; Washington County, Minnesota. Has caused the same to be surveyed and platted as MILLBROOK 4TH ADDITION and does hereby dedicate the drainage and utility easements as ahown on this plat In witness whereof said U.S. Home Corporation, a Delaware corporation has caused these presents to be signed by is proper officer this day of 2009. Signed: U.S. Home Corporation .Ton Anne, Division Vice President STATE OF MINNESOTA COUNTY OF The foregoing instrument was acknowledged before me this day of 2009 by Jon Arne, Division Vice President of U.S. Home Corporation, a Delaware corporation on behalf of the corporation. Notary Public, County, Minnesota My Commission Expires I heresy certify that I have surveyed and platted or directly supervised the survey and plat pepazation of the property described on this plat as MILLBROOK 4T1I ADDITION; that this plat is a correct representation of the boundary COUNTY RECORDER survey; that all mathematical data and labels are correctly designated on the plat that all monuments depicted on the Washington County, Minnesota plat have been or will be correctly set within one year as indicated on the plat that all water boundaries and wet lands as Document Number defined in Mfrnnesoa Statutes, Section 505.01, Subdivision 3 existing as of the date of this certification are shown and labeled on the pat and that all public ways are shown and labeled on the plat. I hereby certify that this instrument was recorded in this office of the County Recorder for record on this day of 2009, at o'clock M. and was duly recorded in Washington County Records. Daniel L Schmidt Licensed Land Surveyor Minnesota License No. 26147 By: Deputy STATE OF MINNESOTA COUNTY OF The foregoing surveyors certificate was acknowledged before me this day of 2009, by Daniel L Schmidt, licensed Land Surveyor, Minnesota license No. 26147. Notary Public, County, Minnesota My Commission Expires: MILLBROOK 4TH ADDITION STILLWATER, MINNESOTA This plat of MILLBROOK 4TH ADDITION was approved by the City Council of the City of Stillwater, Minnesota this day of 2009, and hereby certifies compliance with all requirements as net forth in Minnesota Salutes, Section 505.03, Subd. 2. Signed: CITY OF STILLWATER By By: Mayor Clerk By: By: Planning Commission Chairman Planning Commission Secretary COUNTY SURVEYOR Washington County, Minnesota Pursuant to Chapter 820, Laws of Minnesota, 1971, this plat has been approved this By: By: Washington County Surveyor Assistant County Surveyor COUNTY AUDITOR/TREASURER Washington County, Minnesota By: By: Washington County Auditor/Treasurer Deputy Washington County Recorder 2009. Them are no delinquent taxes, the current taxes due and payable for the year 200_ have been paid, and transfer has been entered this day of 2009. SHEET 1 OF 2 SHEETS 1 11 127.47 r", 1 r is V V I L. 1 A f\ rs 17 r\A I r\LJV111 L'[N OUTLOT A 2 83.17 65 .00 147.03 18 02 OUTLOT te e` 98.29 N68 18'06"w J 5750 5•40"E r� 0 58.52 SATHRE BERGQUIST, INC. f C- v l n \3 b fi b 5'1,-0 o R %4 5 9 4 d ts v g A c,g. 0 0 S62 °55'24 "E 6 80.92 n fr J t w� \L 580 MILLBROOK 4TH ADDITION 0 3.5 ti \Atl fl16 1r- \nln\/ vvr\ +1vL_ o vv Clt 1 L_ 0573 "E 6=8°18' 130.0 18.85 C =18.84 s ue j GR3 5yo p0 10.32 �C.8.= N69 °16' 55 "W 1/1 N O o 60 t c C-_)• r 'r C �1) !(1 i cr 0 0 7 t i 6 2 401 The bate for the beating system is the north lint ofOudot C, MILLBROOK, Washington Canty, M'vmeaots, which is assumed to bearN75°d3'40"W. 60 30 0 30 60 120 11NCH EQUALS 60FEEL SCALE IN FEEL' O Denotes a lf2 hush by 14 inch iron pipe with a plastic asp inscribed by Liaoae No. 26147, which hen hem set in the ground at will be set in the prated in accordance with MS 505.021, Subd 10. Denotes a Found Iron Monismem marked by Lianas No. 24764. 0 Denotes a Found Cast.Iroa Mmnment The interior lot comas of the multi- 6 ib lots are located within proposed building structured therefore no maat■toote will be set .f these lot mantra DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS: Being 5 feet in width and adjoining rot Imp, union otherwise Winded, and 10 feet in width sad adjoining right ofwaylmnA unless otherwise indicated, as chap on the pin VICINITY MAP SECTIONS 18 19, TOWNSHIP 30 NORTH OF RANGE 20 WEST OF THE 4TH PRINCIPAL MERIDIAN, WASHINGTON COUNTY. MINNESOTA 00.4101 xorn NO, 64 1 not t0 scale SHEET 2 OF 2 SHEETS [Exhibit "A "j Memo Other Items To: Parks and Recreation Commission From: Tim Moore, Assistant Public Works Superintendent Date: October 21, 2009 Re: Informational items Field Usage Fees At the present time, the City of Stillwater charges fees for use of upper and lower Lily Lake Park ballfields for summer softball and for use of the Public Works Park ballfield for youth baseball. City staff has polled other communities on their policies for charging fees for sport use of their fields. Only the Stillwater school district charges all sports for use. Currently we charge $20 per game for Lower Lily and $15 per game for Upper Lily and Public Works Field. Should the Commission desire, the City could set rates for more field usage. Barge Terminal Property User Friendly At the October 6 2009 City Council meeting, Council requested that the Parks Commission discuss the possibility of delineating a path on the barge terminal property to make the area more pedestrian friendly. The area does have some pedestrian traffic and people know where to walk. There has been some increased activity and graffiti around the Cayuga and the South Main Lift Station in the past few months. Additionally there are some safety concerns with loose rock. Cost to construct a gravel path from the Oasis entrance to the north gate would be approximately $8 /I.f. for a total of $3,200. Staff is looking for direction from the Commission on how to proceed with this request. Torry Kraftson From: Mike McGuire [mmcguire @ci.bayport.mn.us] Sent: Tuesday, October 20, 2009 2:09 PM To: Torry Kraftson Subject: FW: VAA field use Hi Torry, Here is the info. that you requested. In the future any requested city info. should be sent thru me (or Mitch starting in a week or so). Thanks, Mike From: Sara Taylor Sent: Tuesday, October 20, 2009 12:58 PM To: Mike McGuire Subject: FW: VAA field use Mike, Per Karen, the SCVAA does not pay any fees to use our fields. They do all of the scheduling for the fields, maintenance, line painting, grooming, etc. The city crews only mow the lawn. This should answer all of Torry's questions, so you can reply to him. Thanks, Sara Original Message From: Torry Kraftson mailto :tkraftson @ci.stillwater.mn.us] Sent: Monday, October 19, 2009 3:10 PM To: Sara Taylor Cc: Tim Moore Subject: VAA field use Sara, Tim Moore, our parks coordinator in Stillwater, asked if VAA pays any fees to reserve baseball fields in Bayport. He's also wondering if VAA does any work on the fields (line painting, infield grooming) or if Bayport does all the field maintenance. 1 suppose Mel might need to answer that one if he's back from his hunting trip. If you could let me know and reply to both me and Tim, that would be great. Thanks. Sincerely, Torry Kraftson Assistant City Engineer City of Stillwater 216 North 4th Street Stillwater, MN 55082 Phone: 651- 430 -8831 1 District #834 equipment is available for rental, upon request. Should your organization require other equipment not listed below, please call the Facility Use Program Assistant for availability and pricing. Call 651- 351 -8454 EQUIPMENT RENTAL FEES (Fees are per use) GROUP TVNCR Overhead Projector Cordless Microphone 2 3 4 $6 $6 $4 SERVICE FEES $10 $10 $8 $20 $20 $12 Due to the increasing amount of time required to process permit changes and cancellations, the following service fees have been added to the Facility Use Fee Schedule: Change Fee $5 per revision This fee will be assessed each time changes are made to an existing permit, by renter's request Cancellation Fee $5 There is a non refundable cancellation fee that will be deducted from all refunds made 2 weeks prior to the event. Cancellations made less than 2 weeks prior, will be refunded at the discretion of the Coordinator of Facility Use. Revised July 2009 The Facility Use Fee Schedule is reviewed annually by the District #834 School Board and administered by the Community Education and Community Relations Department. Aligned with the policy encouraging the public use of school facilities, fees are charged to offset the costs associated with use. Pricing Effective: July 1, 2009 June 30, 2010 Rates are subject to change without notification Stillwater Area Public Schools 1875 South Greeley Street Stillwater, MN 55082 Forms available at www.stillwater.k12.mn.uslcsb/ce Click on Facility Use Forms may be faxed to 651 351 -8401 Stillwater Area Public Schools 2009 -2010 Facility Use Fee Schedule Group 2 District Youth Groups, Non-profit, In- District Organizations Preschool Elementary Schools Gymnasium Cafeteria Kitchen* Media Center Classroom or Teacher's Lounge Junior High Schools Gymnasium Wrestling/Gymnastics (SJHS) Cafeteria Kitchen* Media Center Classroom or Teacher's Lounge Auditorium (Oak -Land) Auditorium/A301 /A302 (SJHS) Sm. Forum Rooms (sJns -A3o1/ A302) Swimming Pool Football/Soccer Stadium Senior High School Gymnasium (wood or synthetic) Wrestling/Gymnastics Cafeteria Kitchen* Media Center Classroom or Teacher's Lounge Auditorium** Black Box Large Forum Room Small Forum Room Pony Stadium Revised July 2009 Group 3 Non Profit Organizations Charging Admission, Business Commercial Groups Within #834, Church Rentals Preschool Elementary Schools $16 Gymnasium 10 Cafeteria 12 Kitchen* 10 Media Center 8 Classroom or Teacher's Lounge Junior High Schools $33 Gymnasium 14 Wrestling/Gymnastics (SJHS) 14 Cafeteria 12 Kitchen* 12 Media Center 8 Classroom or Teacher's Lounge 35 Auditorium (Oak -Land) 55 Auditorium/A301 /A302* *(SJHS) 17 Small Forum Room (A301/ A302) 35 Swimming Pool 55 Football/Soccer Field Senior High School $24 Gymnasium (wood or synthetic) 17 Wrestling/Gymnastics 18 Cafeteria 12 Kitchen* 15 Media Center 8 Classroom or Teacher's Lounge 60 Auditorium* 30 Black Box 22 Large Forum Room 17 Small Forum Room 83 Pony Stadium Group 4 Out of District Groups Preschool Elementary Schools $24 Gymnasium 17 Cafeteria 17 Kitchen* 17 Media Center 14 Classroom or Teacher's Lounge $50 39 22 39 33 Junior High Schools $49 Gymnasium $66 27 Wrestling /Gymnastics (SJHS) 44 27 Cafeteria 50 17 Kitchen* 22 22 Media Center 44 14 Classroom or Teacher's Lounge 33 50 Auditorium (Oak -Land) 75 60 Auditorium/A301 /A302 (SJHS) 100 28 Small Forum Room (A301/ A302) 50 50 Swimming Pool*** 70 70 Football/Soccer Field 90 Senior High School $50 Gymnasium (wood or synthetic) 33 Wrestling /Gymnastics 33 Cafeteria 17 Kitchen* 28 Media Center 14 Classroom or Teacher's Lounge 70 Auditorium** 50 Black Box 40 Large Forum Room 28 Small Forum Room 165 Pony Stadium $75 50 50 50 70 33 100 75 60 50 400 District Field Use All district baseball, softball, football and soccer fields will be charged at 518 per hour for Group 2, 525 per hour for Group 3 and $35 per hour for Group 4 for both practice and game time. If lights are required at JC Fields and the stadiums, there is an additional charge of $20 per hour. Special Access Fee A Special access fee of $40 per hour will be charged to groups using facilities when they would normally be closed, for example, weekends, holidays, and summer evenings. *Food Staff Required *Includes auditorium coordinator *Does not include lifeguard(s). Lifeguard required for every 25 swimmers. Pool maximum is 75 swimmers. Current lifeguard hourly rate is $20/hour. Continued