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HomeMy WebLinkAbout2009-09-01 CC MINOTHER BUSINESS Budget Discussion 1 1 e r THE OIATNFLACE OF MINNESOTA CITY OF STILLWATER CITY COUNCIL MEETING September 1, 2009 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward 4 :30 P.M. Mayor Harycki read a prepared statement outlining his position on the budget, calling for a budget that does not raise taxes but continues to provide for strong public safety. His statement called for major spending cuts, as well as looking at the possibility of voluntary employee time off, an across the board 10% pay cut, an evaluation of all City benefits, and an evaluation of the bidding process. City Administrator Hansen stated he had some updated information from the County. He noted that the tax levy has been lowered by a bit over $26,000 based on cuts made to date. Based on the new information, and that the tax rate would be a 3.7 increase, all property owners would see a decrease in taxes paid, ranging from $11 up to $150. He pointed out that this is based on estimates, the best estimates available at this time. Mayor Harycki referred to some possible cuts listed by the City Engineer which totaled $38,250 and asked what those cuts would do to the tax rate. In discussion, Ms. Harrison pointed out that in order to achieve a flat tax rate; an additional $200 9 uts would have to be made. The previously discussed potential $90,000+ re- ction was the amount needed to have no increase in taxes paid and that wit he new estimates by the County; there would be no increase in taxes paid with the cuts made to date. City Council Meeting September 1, 2009 Mayor Harycki asked City Administrator Hansen if there had been discussions with union representatives about voluntary furloughs and other such measures other communities are taking; Mr. Hansen responded that he had discussions with all union representatives several months ago and while they were not interested in furloughs, etc., they did offer some suggestions which were incorporated in this budget proposal. Mr. Hansen pointed out that the preliminary budget certified to the County, by September 15, can always be decreased if new information is received prior to final adoption in December. Councilmember Roush asked if the Local Government Aid (LGA) cuts were firm; Mr. Hansen said the Governor had indicated so, but always has the ability to make additional cuts. Councilmember Cook suggested that the budget proposal, which maintains the status quo in the levy and results in a reduction in taxes paid, is a good thing. Mayor Harycki pointed out it still represents an increase in the tax rate. Councilmember Polehna noted that the tax rate will go up because of the increased debt service, most of which has been inherited due to the actions of previous Councils; he questioned further cuts to the operations of the City due inherited debt service. Councilmember Polehna pointed out that the City's ranking in tax rates is in large part due to the library, a service not offered by many other communities. Councilmember Gag asked department heads to review the percentage of cuts made from the 2009 to 2010 budget as proposed; he suggested, based on those responses, that the Council had already taken a "hack" at its priorities, noting the Council's stated priorities the core functions including public safety and roads are taking the most significant cuts. City Administrator Hansen said everything has been cut so much already there are no more big numbers (expenditure reductions) left, without eliminating positions and that he thought the budget presented a month ago did a good job in that it overcame over $1 million shortfall in funds from the prior year and yet achieved basically a zero increase scenario. Councilmember Gag spoke of previous decisions that have resulted in the increased debt service and suggested the one thing the Council can control is to provide services to the residents and the proposed budget does that by maintaining a flat operating levy. Mayor Harycki pointed out that at its May budget workshop, the Council directed staff to prepare a zero percent increase budget, as well as a 10% decrease budget; he talked about involving employees in cost- saving suggestions. There was discussion about previous Council actions /discussions regarding bidding of contracts; City Administrator Hansen said he is preparing a complete list of all City contracts but budget has been his top priority so that task is not quite complete. Page 2of13 City Council Meeting September 1, 2009 Councilmember Roush suggested there seems to be some confusion regarding what numbers to compare the tax rate, which can vary based on assessed valuation, or total amount of tax dollars being levied against an individual family. City Administrator Hansen suggested looking at the total tax dollars levied, noting that the tax rate is a variable; he suggested that what is most important to the taxpayer is the amount being paid out, pointing out that if the budget as proposed is accepted; taxpayers will be writing a check for an amount less than last year. Councilmember Roush said the Council needs to come to a consensus on the budget priority taxes out of pocket or tax rate. Mayor Harycki reiterated his concern regarding the tax rate, pointing out the City already has a high tax rate and that rate seems to be creeping up every year. Councilmember Polehna stated that the tax rate is based on debt service and why is there is a problem with the proposed operating budget when taxes are going down and core services are maintained. Motion by Councilmember Polehna, seconded by Councilmember Gag to accept the levy as presented. Mayor Harycki asked whether the motion included any of the most recent cuts suggested by the City Engineer ($38,250). Councilmember Polehna said not at this time, but those cuts could be considered at a later date if needed. Councilmember Roush asked if out of pocket taxes is a decrease. City Administrator Hansen stated yes, based on the information available to the City at this time. However he stated that the information is based on estimates provided by the County, but the basic answer would be that taxes would go down unless the estimates prove to be wrong. Ayes: Councilmember Cook, Gag, Polehna and Roush Nays: Mayor Harycki The meeting was recessed at 5:15 p.m. RECESSED MEETING Mayor Harycki reconvened the recessed meeting at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Page 3 of 13 7:00 P.M. City Council Meeting September 1, 2009 Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the special meeting minutes of August 11, 2009, and regular meeting minutes of August 18, 2009. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS COMMENDATIONS Proclamation: Financial Planning Week October 5 -11, 2009 Mayor Harycki read a proclamation designating Oct. 5 -11 as Financial Planning Week in the City of Stillwater. United Way of Washington County East Marna Canterbury Marna Canterbury, executive director of United Way of Washington County East, spoke about the mission of the local United Way. She explained that the local United Way focuses on local needs of local people, with decisions made by fellow community members, local volunteers who made funding decisions. She spoke of the three priority areas of the local agency promoting the health and thriving of the children and youth of the community; helping people meet their basic needs and help restore their financial stability when it gets lost; and help improve health and independence with a special focus on elders and people with disabilities. She pointed out that people who give to the United Way at work can designate that their gift go to the local United Way, otherwise that gift will go to the United Way in which the workplace is located. OPEN FORUM Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward Mike Robinson, 801 W. Pine St., suggested charging a fee for City property being used by a commercial venture, specifically property being used by the PD Pappy's patio and the restaurant's dumpsters. He said the lease establishes a rent for dumpsters placed on City land of $300 a month, and suggested a rent of $400 a month might be appropriate for those located closer to the river, such as the dumpster at PD Pappy's. He also suggested a rent of $1,500 might be appropriate for the property on which the patio is located based on rent received for property used for boat storage. He suggested that the City consider terminating the current license for the use of the properties at the end of this year and write a new license agreement with Stillwater Yacht Club that would Page 4of13 City Council Meeting September 1, 2009 institute the suggested rental fees beginning next year. He pointed out that it was expected that a fee would be charged in the original license agreement. Mayor Harycki asked City Attorney Magnuson to review the license; City Attorney Magnuson said the license agreement would allow the City to charge a fee if it so desired. It was agreed to have City Attorney Magnuson contact the owners of Stillwater Yacht Club and come back with a recommendation. Marcia Kilborne, 216 W. Wilkins, referred to a letter she had written to the Council in January 2009 and actions related to her property at 216 W. Wilkins. Mayor Harycki noted this issue is the subject of legal actions and closed Ms. Kilborne's comments. STAFF REPORTS Community Development Director Turnblad told the Council that the trash enclosure on Water Street south of Chestnut should be completed by this fall. He said information regarding possible ordinances for solar panels and wind turbines will be provided next month. Councilmember Roush spoke of an issue with wind turbines related to the optimum location of such structures. On a question by Councilmember Polehna, Mr. Turnblad said the last major pour for the parking ramp is scheduled for September 10, 2009, with substantial completion of the structure by November 1 and that the project is still basically on schedule. Public Works Director Sanders told the Council staff had met recently with the Corps of Engineers and the new project manager regarding the levee project. He said he had requested that the project manager provide an update for the Council in the next month or so. Councilmember Polehna asked about the Tiger funds for the new bridge. Mr. Sanders said he would check into it. City Administrator Hansen said letters of support had been submitted for the Tiger funds request by the Mayor and Washington County. Mayor Harycki asked City Administrator Hansen for clarification on the budget that taxes will be going down next year. City Administrator Hansen responded in the affirmative. Mayor Harycki stated that is based on the evaluation of property going down but about taxes on a property with the same valuation in 2010 as in 2009, what happens then. City Administrator Hansen stated it should go down slightly. Mayor Harycki asked how does that work when the tax rate goes up. He asked Finance Director Harrison the same question; she responded that the taxes would go up. City Administrator Hansen stated that the taxes were lowered from last year so if it did go up it would be insignificant. He reiterated that that the information is based on the estimates that the City has today, but that the Council can still make cuts before December. Page 5 of 13 City Council Meeting September 1, 2009 CONSENT AGENDA 1. Resolution 2009 -136, directing payment of bills 2. Resolution 2009 -137, approval of a contract with Amano McGann for parking revenue control equipment Motion by Councilmember Polehna, seconded by Councilmember Gag, moved approval of the Consent Agenda. Councilmember Cook questioned a bill related to property cleanup; Mr. Hansen said that is a bill for cleanup of an abandoned or foreclosed property, which is charged back to the property owner. Councilmember Cook also asked about a bill for Washington County Sherriff's Department services during Lumberjack Days; Mr. Hansen responded that the City pays the bill and there is reimbursement from St. Croix Events. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None PUBLIC HEARINGS Case No. 09 -04. Consider a request from Marc Putman, Putman Planning and Design, for an amendment to the planned unit development for the sign guidelines and sign ordinance for the Village Commercial District, Liberty Village, located at the southeast corner of County Roads 12 and 15. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 17, 2009 (tabled from July 28, 2009 meeting) Community Development Director Turnblad reviewed the request and highlighted the four specific signs that have been the subject of some disagreement in the previous discussions by staff and the various boards /commissions a directional sign off the roundabout (F2) on City park property; rooftop signage; the number of allowable pylon signs; and the building directory signage, whether that signage should be flush to the building or projecting. On a question by Councilmember Polehna, Mr. Turnblad reviewed the recommendation regarding banner signage and the light pole signage. Mayor Harycki opened the public hearing. Marc Putman, landscape architect/applicant, spoke to the need for the signage due to the limited visibility created in part by the unique architecture of the commercial center. He suggested that the request poses no precedent- setting danger unless the request has the same criteria and circumstances as the Liberty commercial district. He also stated that this request is consistent with the original intent and design of the commercial district; he noted that the requested number of pylon signs (4) is shown in the original PUD. Councilmember Polehna asked what would be done with the signage on the garbage enclosures if this request is approved; Mr. Putman stated that signage hasn't been effective, so the request is that the signage remain but be made larger if the business owners so request and rotated to face the highway. It was clarified that the new, larger garbage enclosure signage could be used instead of a pylon sign, not be in Page 6 of 13 City Council Meeting September 1, 2009 addition to the pylon sign. Mayor Harycki clarified that final sign design and sign permit will be reviewed by the Heritage Preservation Commission; Mr. Putman said the hope is that enough detail has been provided that the Council can give final approval so the request does not have to go back before the HPC. Michael Oreck, president of the association of the commercial district owners, spoke of the need for signage for the various buildings due to the difficulty with visibility. He talked about the problem with turnover in his building and suggested that 75% of the turnover has been associated with the visibility aspect. He also pointed out that the design of the buildings, with many windows, limits the amount of signage that can be placed on the building to provide visibility to upstairs tenants. He said he would remove all the existing smaller signs he has because that signage is not readable or visible. Salvatore Rosa, 673 Eban Court, owner of Liberty House Cafe, spoke of the need for signage in order to attract new business. He said the building he is located in is not visible from either Manning Avenue or Myrtle Street; he spoke in favor of the rooftop signage along with the pylon signs. Paula Kroening, 213 Pine Hollow Green and member of the commercial association, said she wants the businesses to succeed but that she thought the requested signage may not be the answer. She said she thought the rooftop signage would not meet City ordinance and would not look attractive with all the other signage being requested; she also suggested the signage on the two structures proposed along Highway 12 to house refuse and provide location for signage and branding will obstruct views of businesses to be located there in the future. Jennifer Severson, Greater Stillwater Chamber of Commerce, said the request represents a great opportunity to support the new business district that the residents of Liberty enjoy. She encouraged the Council to remain pro- business and that signage and visibility are important factors in the success of those businesses. Councilmember Roush asked about a comparison in rents charged in the Liberty district as compared to other areas in town. Ms. Severson said there are some unique challenges at Liberty that affects the market, and that she could not speak to that question directly. Mr. Oreck provided information on the comparative rents for downtown Stillwater and his building. Sam Spain, 136 Liberty Parkway, president of the Pine Hollow Townhome Association, referred to a letter from Karen Erickson and petition signed by the homeowners against a sign on the clock tower and against signs on the flagpoles on the south side of Settler's Way and a sign by the tennis courts. Mayor Harycki asked if the association had taken a position regarding rooftop signage and the number of pylons. Mr. Spain said the association board has taken a position favoring two pylon signs. Bob Kroening, 213 Pine Hollow Green, said the proposal is more liberal than what the City allows in a business park district and felt that this would seen a little extreme for a neighborhood shopping district. While he said a case can be made for additional signage, he said he thought it would be appropriate for the allowable signage to fall Page 7 of 13 City Council Meeting September 1, 2009 somewhere between a business park district and a residential area district. He reviewed items agreed to in previous meetings (listed on page 3 of the staff report). No other comments were received, and the hearing was closed. Mayor Harycki said he would be comfortable with the resolution (staff recommendation) as written, noting that if two monument signs aren't sufficient, it may be necessary to add two additional signs in the future or perhaps rooftop signage as well in the future. There was some discussion of the signage on public property and the fact that would have to be approved separately by the Council or Park Board. City Attorney Magnuson pointed out use of public property has been an issue in other parts of the City and may require some form of license. Councilmember Roush suggested perhaps the signage could be a generic directional sign. Councilmember Gag said the Planning Commission felt there was enough justification for what is recommended by the staff, and suggested this is a generous act in the amount of signage being allowed. Councilmember Roush said his position regarding rooftop signage has changed since the Joint Board meeting, saying he had driven the area and thought the rooftop signage might be a safety issue. Councilmember Cook, who serves on the Heritage Preservation Commission, said she was very supportive of business but not convinced excessive signage is the answer to the situation and encouraged the businesses to work with the Chamber; and that she definitely would not favor rooftop signage and also was concerned with precedent. Councilmember Polehna verified that passing the resolution would mean the proposed signage on City property would have to come back to the Council and that the concerns by Pine Hollow residents regarding signs on the lights have been addressed. City Attorney Magnuson suggested several wording changes: in item b, change "shall" be approved to "must" be approved and a typo in Item C. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2009 -138, a resolution approving an Amendment to the PUD for Liberty Village (Case No. 2009 -04), with the 8 conditions of approval and the language changes recommended by the City Attorney. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 8 of 13 City Council Meeting September 1, 2009 UNFINISHED BUSINESS Discussion on Stillwater Marathon Jennifer Severson, Greater Stillwater Chamber of Commerce, highlighted some of the information from the marathon survey results. She stated three surveys were conducted a runners survey, area business survey and downtown business survey. She said the Chamber conducted all three of the web -based surveys. She reviewed the demographics reported, spending (economic impact), and some comments /feedback from participants. She said results of this survey were consistent with surveys conducted in association with other marathon events. Councilmember Cook noted the contract had stipulated that a survey be conducted by an independent third -party entity, not the Chamber, and that the selection of that third party entity be approved by the City, Chamber, St. Croix Events and CVB. Councilmember Cook questioned the timing of the survey, suggesting it gives the appearance of not having an open and thoughtful process. She also questioned the process used to evaluate the survey results. City Administrator Hansen agreed the terms of the contract had not been followed to the letter, but that he left this item on the agenda as he had not heard any concerns from other members. Eric Thole, speaking on behalf of the marathon, asked Councilmember Cook whether her concern was that the Chamber is not an independent third -party. Mr. Thole said if that is an issue, that issue can be addressed for future events and spelled out more clearly in future contracts; he asked that the issue not hold up approval of next year's event. There was discussion of the contract language regarding third -party. Councilmember Cook pointed out the City is in the midst of establishing guidelines for special events. Councilmember Polehna spoke of the impact on the community as whole, not just downtown businesses. Councilmember Gag asked about the date, why another date wouldn't work, saying the Memorial Day weekend appears to be a sticking point. Dave Eckberg, St. Croix Events, reviewed dates of competing marathons and explained the date works best for them; he also pointed out runners were out of downtown by 7 a.m. Sunday morning and were finished by 1 p.m. Mr. Eckberg reviewed some of the aspects of the marathon including grants to local groups for assisting with the event, a $2,500 to the Chamber for downtown beautification, and demographics of participants. Councilmember Gag said he had attempted to view and evaluate firsthand all aspects of the event and that he thought the event was a real positive for the City. Councilmember Gag said he thought the contract was a good one, but agreed there may have been some negligence in following through on the process; he suggested doing as was done Page 9 of 13 City Council Meeting September 1, 2009 last year, giving conceptual approval and putting two people on a committee to work through the details of the contract. Mayor Harycki agreed the marathon was a good event. There was discussion of a beer promotion, which Councilmember Cook said eliminated some businesses from participating. Mayor Harycki suggested giving conceptual approval of the marathon and forming a committee including Councilmember Cook, himself and City Administrator Hansen to work out the details of a contract. City Attorney Magnuson said he thought the majority of the contact was good and could be reworked in a short time. Motion by Mayor Harycki, seconded by Councilmember Roush to form a committee including Councilmember Cook, the Mayor, Ms. Severson of the Greater Stillwater Chamber and City Administrator Hansen to work out the final details of a contract to be brought back to the Council at its September 15 meeting. Possible approval of Special Event Temporary Liquor License for St. Croix Harvest Fest Giant Pumpkin Weigh -off Jennifer Severson, Greater Stillwater Chamber, reviewed the event request. She said the event has been expanded to include a chili and beer tasting, thus the need for a temporary liquor license. She said they had worked with city staff to have the beer tasting in a fenced -off area to address concerns. Police Chief Gannaway said he had worked with organizers to address concerns and was satisfied with the plans. Motion by Councilmember Polehna, seconded by Councilmember Gag to approve the special event and temporary liquor license as presented. All in favor. Possible second reading of Ordinance 1010, an ordinance amending the Stillwater City Code Cha ter 31 entitled Zonin Ordinance b revisin the eneral rocedures for hei ht variance request Community Development Director Turnblad said since the last meeting, language has been added regarding the maximum height for wind turbines no portion of a wind turbine or appurtenances shall exceed the maximum height of the zoning district within which the wind turbine is located. Motion by Councilmember Roush, seconded by Mayor Harycki to adopt Ordinance 1010, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by revising the general procedures for height variance request. Ayes: Councilmembers Cook, Roush and Mayor Harycki Nays: Councilmembers Gag and Polehna City Council Meeting September 1, 2009 NEW BUSINESS Declaration of costs, preparation of roll calling for assessment hearing 2009 Sidewalk Rehabilitation Project Assistant Engineer Kraftson said the sidewalk project is about 75% complete. He noted that administrative and engineering costs were higher than the anticipated 30% of construction costs primarily due to the amount of work to rehabilitate sidewalks at 65 separate locations. The recommendation is to hold to the preliminary assessments of $5.47 per square foot rather than raise the assessments; he stated that will result in $20,416 being paid through assessments and $24,086 through City funds, a 46 -54 split. Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2009 -139, resolution declaring cost to be assessed and ordering preparation of proposed assessment for 2009 Sidewalk Rehabilitation Project (Project No. 2009 -05) and Resolution 2009 -140, resolution calling for hearing on proposed assessment for 2009 Sidewalk Rehabilitation Project (Project 2009 -05) Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible receiving of feasibility report and calling for improvement hearing for Washington Avenue Mill and Overlay Project (Project 2009 -10) Assistant Engineer Kraftson reviewed the proposed project. Total construction cost is estimated at $303,000, with engineering and administrative costs estimated at 20% of construction costs for a total of $364,000. He stated the City's assessment policy for the Industrial Park is to assess 100% of the cost of improvements to benefitting properties, even if the street is a designated State Aid road. He said the City has been approved for federal funds for this project. The proposal is to assess only the essential components of the project, the mill and overlay, striping and pedestrian ramp improvements; it is recommended that $239,000 of the project be assessed using the front footage method. The preliminary assessments to benefitting properties range from $7,452 to $23,315 and that additional project costs, such as storm sewer replacement and median work, would be paid through federal and state funding. Mayor Harycki asked how much of the project would be paid for with stimulus funds. Mr. Kraftson said the City has a pool of up to $280,000 in stimulus funds, with other state aid money used for the remainder of the cost. There was discussion about how much money this project would generate that might be available to do mill and overlay projects in other parts of the City. Mr. Kraftson reviewed a possible project schedule. Councilmember Polehna asked if any thought have been given to removing the islands. Mr. Kraftson said most businesses have adequate access, and there haven't been many issues with the islands. Mayor Harycki noted there are maintenance issues with the islands and suggested looking into removing the medians. Public Works Director Sanders pointed out that removing the medians would introduce more left turn traffic on Page 11 of 13 City Council Meeting Curve Crest which may be a safety issue; he also noted that stimulus funds could not be used for that work. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None September 1, 2009 Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2009 -141, resolution receiving report and calling hearing on Washington Avenue Mill and Overlay Project (Project 2009 -10). Possible ado.tion of resolutions: Ado tin the .ro.osed tax ley for the .a able ear 2010 Adopting the proposed budget for the year 2010, and Setting payable 2010 Truth -N- Taxation Pubic Hearing dates Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2009 -142, adopting the proposed tax levy for the payable year 2010. Ayes: Councilmembers Cook, Gag, Polehna and Roush Nays: Mayor Harycki Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2009 -143, adopting the proposed budget for the year 2010 Ayes: Councilmembers Cook, Gag, Polehna and Roush Nays: Mayor Harycki Motion by Councilmember Cook, seconded by Councilmember Roush to adopt Resolution 2009 -144, setting Payable 2010 Truth -N- Taxation Public Hearing Ayes: Councilmembers Cook, Gag, Polehna and Roush Nays: Mayor Harycki COUNCIL REQUEST ITEMS Mayor Harycki stated he had received a complaint regarding noise from the City Hall chiller. City Administrator Hansen said that has been an ongoing problem but that the unit is being repaired at the present time and the cover is off. When repairs are complete, Mr. Hansen said the cover will be replaced, and another plywood barrier put up to baffle the noise. Councilmember Roush said some residents on Eagle Ridge Trail have asked to the City look at the possibility of putting a recommended speed limit of 25 mph as it approaches Thorene traveling eastbound. Councilmember Roush also stated he had been contacted by a resident regarding the fact that there is no boat trailer parking available in the downtown area; he asked that the Parking Commission look at the feasibility of providing boat trailer /RV parking downtown. Page 12 of 13 City Council Meeting September 1, 2009 Mayor Harycki asked about the status of a suggestion that the Youth Services Bureau submit a contract for services provided. City Administrator Hansen stated the Youth Service Bureau is not funded in the budget presented; and that it may be possible if there is an unusual circumstance where there may be charge if the police department referred someone to the Youth Service Bureau that the agency couldn't collect for elsewhere. Councilmember Roush suggested forfeiture funds might be used for that. Mayor Harycki suggested discussing that issue up with Chief Gannaway at a later date. Councilmember Polehna invited members to attend a special speaker series sponsored by the Human Rights Commission and the Stillwater Public Library, the first of which will take place on September 16. ADJOURNMENT Motion by Councilmember Roush, seconded by Councilmember Pole adjo -t 10:13 p.m. All in favor. ATTEST: .../t1/(/ /-(;Ad Diane F. Ward, City Clerk Page 13 of 13 rycki, Mayor Resolution 2009 -136, directing payment of bills Resolution 2009 -137, approval of a contract with Amano McGann for parking revenue control equipment Resolution 2009 -138, a resolution approving an Amendment to the PUD for Liberty Village (Case No. 2009 -04) Resolution 2009 -139, resolution declaring cost to be assessed and ordering preparation of proposed assessment for 2009 Sidewalk Rehabilitation Project (Project No. 2009 -05) and Resolution 2009 -140, resolution calling for hearing on proposed assessment for 2009 Sidewalk Rehabilitation Project (Project 2009 -05) Resolution 2009 -141, resolution receiving report and calling hearing on Washington Avenue Mill and Overlay Project (Project 2009 -10). Resolution 2009 -142, adopting the proposed tax levy for the payable year 2010 Resolution 2009 -143, adopting the proposed budget for the year 2010 Resolution 2009 -144, setting Payable 2010 Truth -N- Taxation Public Hearing Ordinance 1010, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by revising the general procedures for height variance request