HomeMy WebLinkAbout2009-09-15 CC PacketTEE •IETE ►LACE Of MINN STA
REVISED AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 North Fourth Street
September 15, 2009
REGULAR MEETING 7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES Possible approval of the September 1, 2009 regular and recessed meeting
minutes.
PETITIONS, INDIVIDUALS, DELEGATIONS COMMENDATIONS
1. Marathon Agreement- Dave Eckberg
2. Resolution Concerning St. Croix Boom Site Roger Tomten (Resolution Roll Call)
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda, The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please
limit your comments to 5 minutes or Tess.
STAFF REPORTS
1. Police Chief 3. City Clerk 5. City Engineer /PWD 7. Finance Director
2. Fire Chief 4. Community Dev. Director 6. City Attorney 8. City Administrator
CONSENT AGENDA (Roll CaII)
1. Resolution 2009-145, directing payment of bills
2. Resolution 2009 -146, approving Minnesota Historical Society Certified Government Grant Agreement
3. Resolution 2009 -147, accepting work and ordering final payment for Lift Station Improvements
Upgrades
4. Possible approval to purchase new upgraded, Automatic External Defibrillators with grant money
5. Approval of Fire Prevention Week Sign /Banners
PUBLIC HEARINGS Out of respect for others in attendance, please limit your comments to 10 minutes
or less.
1. This is the date and time for a public hearing to consider the issuance of a new Wine Strong Beer
liquor license to Reve' 324. Inc.; DBA: Reve' 324 located at 324 South Main Street, Nathan Allen Utsch
Matthew Mark Stabenow, applicants. (Resolution Roll Call)
2. This is the date and time for the public hearing adopting the Assessment for the 2009 Street
Improvement Project (Project 2009 -02, L.I. 382). Notices were mailed to affected property owners and
published in the Stillwater Gazette on September 4 and September 11 2009. (2 Resolutions —Roll
Call)
3. This is the date and time for the public hearing adopting the Assessment for the 2009 Mill and Overlay
Project (Project 2009 -08, L.I. 384) (Tuenge, Shelton and EastNVest Ridge). Notices were mailed to
affected property owners and published in the Stillwater Gazette on September 4 and September 11,
2009. (Resolution Roll Call)
4. This is the date and time for the public hearing ordering the improvement and Preparation of Plans
Specifications for the Washington Avenue Mill and Overlay Project (Project 2009 -10). Notices were
mailed to affected property owners and published in the Stillwater Gazette on September 4 and
September 11"', 2009. (Resolution Roll Call)
UNFINISHED BUSINESS
1. City Contracts
2. Consider approval of a Change Order for the Parking Ramp (Resolution Roll Call)
3. Possible approval of License Agreement for the reconstruction of Ridge Lane Drive (Resolution
Roll Call)
NEW BUSINESS
1. Consider civil litigation against Jennifer and Matthew MacDonald of 512 6 St. S.
2. Possible approval of Donation of Vacation Pay (Resolution Roll CaII)
3. Possible approval of Parking Restrictions on the North Side of Myrtle Street from Main Street to North
Fifth Street (Resolution Roll CaII)
4. Possible approval of reclassification of part-time CSO position to part -time Police Officer
position (Resolution Roll Call
PETITIONS, INDIVIDUALS, DELEGATIONS COMMENDATIONS (continued)
COMMUNICATIONS /REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
2
OTHER BUSINESS
Budget Discussion
TNF NIOTNFI *CE OF III
CITY OF STILLWATER
CITY COUNCIL MEETING
September 1, 2009
REGULAR MEETING
Mayor Harycki called the meeting to order at 4:30 p.m.
Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
4:30 P.M.
Mayor Harycki read a prepared statement outlining his position on the budget, calling for
a budget that does not raise taxes but continues to provide for strong public safety. His
statement called for major spending cuts, as well as looking at the possibility of
voluntary employee time off, an across the board 10% pay cut, an evaluation of all City
benefits, and an evaluation of the bidding process.
City Administrator Hansen stated he had some updated information from the County.
He noted that the tax levy has been lowered by a bit over $26,000 based on cuts made
to date. Based on the new information, and that the tax rate would be a 3.7 increase,
all property owners would see a decrease in taxes paid, ranging from $11 up to $150.
He pointed out that this is based on estimates, the best estimates available at this time.
Mayor Harycki referred to some possible cuts listed by the City Engineer which totaled
$38,250 and asked what those cuts would do to the tax rate. In discussion, Ms. Harrison
pointed out that in order to achieve a flat tax rate; an additional $200,000 in cuts would
have to be made. The previously discussed potential $90,000+ reduction was the
amount needed to have no increase in taxes paid and that with the new estimates by
the County; there would be no increase in taxes paid with the cuts made to date.
City Council Meeting September 1, 2009
Mayor Harycki asked City Administrator Hansen if there had been discussions with
union representatives about voluntary furloughs and other such measures other
communities are taking; Mr. Hansen responded that he had discussions with all union
representatives several months ago and while they were not interested in furloughs,
etc., they did offer some suggestions which were incorporated in this budget proposal.
Mr. Hansen pointed out that the preliminary budget certified to the County, by
September 15, can always be decreased if new information is received prior to final
adoption in December.
Councilmember Roush asked if the Local Government Aid (LGA) cuts were firm; Mr.
Hansen said the Governor had indicated so, but always has the ability to make
additional cuts.
Councilmember Cook suggested that the budget proposal, which maintains the status
quo in the levy and results in a reduction in taxes paid, is a good thing.
Mayor Harycki pointed out it still represents an increase in the tax rate.
Councilmember Polehna noted that the tax rate will go up because of the increased
debt service, most of which has been inherited due to the actions of previous Councils;
he questioned further cuts to the operations of the City due inherited debt service.
Councilmember Polehna pointed out that the City's ranking in tax rates is in large part
due to the library, a service not offered by many other communities.
Councilmember Gag asked department heads to review the percentage of cuts made
from the 2009 to 2010 budget as proposed; he suggested, based on those responses,
that the Council had already taken a "hack" at its priorities, noting the Council's stated
priorities the core functions including public safety and roads are taking the most
significant cuts. City Administrator Hansen said everything has been cut so much
already there are no more big numbers (expenditure reductions) left, without eliminating
positions and that he thought the budget presented a month ago did a good job in that it
overcame over $1 million shortfall in funds from the prior year and yet achieved
basically a zero increase scenario.
Councilmember Gag spoke of previous decisions that have resulted in the increased
debt service and suggested the one thing the Council can control is to provide services
to the residents and the proposed budget does that by maintaining a flat operating levy.
Mayor Harycki pointed out that at its May budget workshop, the Council directed staff to
prepare a zero percent increase budget, as well as a 10% decrease budget; he talked
about involving employees in cost- saving suggestions.
There was discussion about previous Council actions /discussions regarding bidding of
contracts; City Administrator Hansen said he is preparing a complete list of all City
contracts but budget has been his top priority so that task is not quite complete.
City Council Meeting September 1, 2009
Councilmember Roush suggested there seems to be some confusion regarding what
numbers to compare the tax rate, which can vary based on assessed valuation, or
total amount of tax dollars being levied against an individual family. City Administrator
Hansen suggested looking at the total tax dollars levied, noting that the tax rate is a
variable; he suggested that what is most important to the taxpayer is the amount being
paid out, pointing out that if the budget as proposed is accepted; taxpayers will be
writing a check for an amount less than last year. Councilmember Roush said the
Council needs to come to a consensus on the budget priority taxes out of pocket or
tax rate. Mayor Harycki reiterated his concern regarding the tax rate, pointing out the
City already has a high tax rate and that rate seems to be creeping up every year.
Councilmember Polehna questioned why there is a problem with the proposed budget
when taxes are going down and core services are maintained.
Motion by Councilmember Polehna, seconded by Councilmember Gag to accept the levy as
presented.
Mayor Harycki asked whether the motion included any of the most recent cuts
suggested by the City Engineer. Councilmember Polehna said not at this time, but those
cuts could be considered at a later date if needed.
Councilmember Roush reiterated that the proposal being voted on represented a
decrease in taxes paid; City Administrator Hansen said based on the most recent
estimates provided by the County, taxes would go down.
Ayes: Councilmember Cook, Gag, Polehna and Roush
Nays: Mayor Harycki
The meeting was recessed at 5:15 p.m.
RECESSED MEETING
Mayor Harycki reconvened the recessed meeting at 7 p.m.
Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki
Staff present: City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
City Clerk Ward
Mayor Harycki led the Council and audience in the Pledge of Allegiance.
7:00 P.M.
City Council Meeting September 1, 2009
APPROVAL OF MINUTES
Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the special
meeting minutes of August 11, 2009, and regular meeting minutes of August 18, 2009. All in
favor.
PETITIONS, INDIVIDUALS, DELEGATIONS COMMENDATIONS
Proclamation: Financial Planning Week October 5 -11, 2009
Mayor Harycki read a proclamation designating Oct. 5 -11 as Financial Planning Week in
the City of Stillwater.
United Way of Washington County East Marna Canterbury
Marna Canterbury, executive director of United Way of Washington County East, spoke
about the mission of the local United Way. She explained that the local United Way
focuses on local needs of local people, with decisions made by fellow community
members, local volunteers who made funding decisions. She spoke of the three priority
areas of the local agency promoting the health and thriving of the children and youth
of the community; helping people meet their basic needs and help restore their financial
stability when it gets lost; and help improve health and independence with a special
focus on elders and people with disabilities. She pointed out that people who give to the
United Way at work can designate that their gift go to the local United Way, otherwise
that gift will go to the United Way in which the workplace is located.
OPEN FORUM
Mike Robinson, 801 W. Pine St., suggested charging a fee for City property being used
by a commercial venture, specifically property being used by the PD Pappy's patio and
the restaurant's dumpsters. He said the lease establishes a rent for dumpsters placed
on City land of $300 a month, and suggested a rent of $400 a month might be
appropriate for those located closer to the river, such as the dumpster at PD Pappy's.
He also suggested a rent of $1,500 might be appropriate for the property on which the
patio is located based on rent received for property used for boat storage. He suggested
that the City consider terminating the current license for the use of the properties at the
end of this year and write a new license agreement with Stillwater Yacht Club that would
institute the suggested rental fees beginning next year. He pointed out that it was
expected that a fee would be charged in the original license agreement.
Mayor Harycki asked City Attorney Magnuson to review the license; City Attorney
Magnuson said the license agreement would allow the City to charge a fee if it so
desired. It was agreed to have City Attorney Magnuson contact the owners of Stillwater
Yacht Club and come back with a recommendation.
Page 4 of 13
City Council Meeting September 1, 2009
Marcia Kilborne, 216 W. Wilkins, referred to a letter she had written to the Council in
January 2009 and actions related to her property at 216 W. Wilkins. Mayor Harycki
noted this issue is the subject of legal actions and closed Ms. Kilborne's comments.
STAFF REPORTS
Community Development Director Turnblad told the Council that the trash enclosure on
Water Street south of Chestnut should be completed by this fall. He said information
regarding possible ordinances for solar panels and wind turbines will be provided next
month. Councilmember Roush spoke of an issue with wind turbines related to the
optimum location of such structures. On a question by Councilmember Polehna, Mr.
Turnblad said the last major pour for the parking ramp is scheduled for September 10,
2009, with substantial completion of the structure by November 1 and that the project is
still basically on schedule.
Public Works Director Sanders told the Council staff had met recently with the Corps of
Engineers and the new project manager regarding the levee project. He said he had
requested that the project manager provide an update for the Council in the next month
or so.
Councilmember Polehna asked about the Tiger funds for the new bridge. Mr. Sanders
said he would check into it. City Administrator Hansen said letters of support had been
submitted for the Tiger funds request.
Mayor Harycki asked City Administrator Hansen about taxes on a property with the
same valuation in 2010 as in 2009, whether taxes would go up due to the proposed tax
rate increase. Mr. Hansen said if taxes go up, it will be a minimal increase and noted the
Council can still make cuts before December.
CONSENT AGENDA
1. Resolution 2009 -136, directing payment of bills
2. Resolution 2009 -137, approval of a contract with Amano McGann for parking revenue
control equipment
Motion by Councilmember Polehna, seconded by Councilmember Gag, moved approval of the
Consent Agenda.
Councilmember Cook questioned a bill related to property cleanup; Mr. Hansen said
that is a bill for cleanup of an abandoned or foreclosed property, which is charged back
to the property owner. Councilmember Cook also asked about a bill for Washington
County Sherriff's Department services during Lumberjack Days; Mr. Hansen responded
that the City pays the bill and there is reimbursement from St. Croix Events.
Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki
Nays: None
Page 5 of 13
City Council Meeting September 1, 2009
PUBLIC HEARINGS
Case No. 09 -04. Consider a request from Marc Putman, Putman Planning and Design, for an
amendment to the planned unit development for the sign guidelines and sign ordinance for the
Village Commercial District, Liberty Village, located at the southeast corner of County Roads
12 and 15. Notices were mailed to affected property owners and published in the Stillwater
Gazette on July 17, 2009 (tabled from July 28, 2009 meeting)
Community Development Director Turnblad reviewed the request and highlighted the
four specific signs that have been the subject of some disagreement in the previous
discussions by staff and the various boards /commissions a directional sign off the
roundabout (F2) on City park property; rooftop signage; the number of allowable pylon
signs; and the building directory signage, whether that signage should be flush to the
building or projecting. On a question by Councilmember Polehna, Mr. Turnblad
reviewed the recommendation regarding banner signage and the light pole signage.
Mayor Harycki opened the public hearing.
Marc Putman, landscape architect/applicant, spoke to the need for the signage due to
the limited visibility created in part by the unique architecture of the commercial center.
He suggested that the request poses no precedent- setting danger unless the request
has the same criteria and circumstances as the Liberty commercial district. He also
stated that this request is consistent with the original intent and design of the
commercial district; he noted that the requested number of pylon signs (4) is shown in
the original PUD. Councilmember Polehna asked what would be done with the signage
on the garbage enclosures if this request is approved; Mr. Putman stated that signage
hasn't been effective, so the request is that the signage remain but be made larger if the
business owners so request and rotated to face the highway. It was clarified that the
new, larger garbage enclosure signage could be used instead of a pylon sign, not be in
addition to the pylon sign. Mayor Harycki clarified that final sign design and sign permit
will be reviewed by the Heritage Preservation Commission; Mr. Putman said the hope is
that enough detail has been provided that the Council can give final approval so the
request does not have to go back before the HPC.
Michael Oreck, president of the association of the commercial district owners, spoke of
the need for signage for the various buildings due to the difficulty with visibility. He
talked about the problem with turnover in his building and suggested that 75% of the
turnover has been associated with the visibility aspect. He also pointed out that the
design of the buildings, with many windows, limits the amount of signage that can be
placed on the building to provide visibility to upstairs tenants. He said he would remove
all the existing smaller signs he has because that signage is not readable or visible.
Salvatore Rosa, 673 Eban Court, owner of Liberty House Cafe, spoke of the need for
signage in order to attract new business. He said the building he is located in is not
visible from either Manning Avenue or Myrtle Street; he spoke in favor of the rooftop
signage along with the pylon signs.
Page 6 of 13
City Council Meeting September 1, 2009
Paula Kroening, 213 Pine Hollow Green and member of the commercial association,
said she wants the businesses to succeed but that she thought the requested signage
may not be the answer. She said she thought the rooftop signage would not meet City
ordinance and would not look attractive with all the other signage being requested; she
also suggested the signage on the two structures proposed along Highway 12 to house
refuse and provide location for signage and branding will obstruct views of businesses
to be located there in the future.
Jennifer Severson, Greater Stillwater Chamber of Commerce, said the request
represents a great opportunity to support the new business district that the residents of
Liberty enjoy. She encouraged the Council to remain pro- business and that signage and
visibility are important factors in the success of those businesses. Councilmember
Roush asked about a comparison in rents charged in the Liberty district as compared to
other areas in town. Ms. Severson said there are some unique challenges at Liberty that
affects the market, and that she could not speak to that question directly. Mr. Oreck
provided information on the comparative rents for downtown Stillwater and his building.
Sam Spain, 136 Liberty Parkway, president of the Pine Hollow Townhome Association,
referred to a letter from Karen Erickson and petition signed by the homeowners against
a sign on the clock tower and against signs on the flagpoles on the south side of
Settler's Way and a sign by the tennis courts. Mayor Harycki asked if the association
had taken a position regarding rooftop signage and the number of pylons. Mr. Spain
said the association board has taken a position favoring two pylon signs.
Bob Kroening, 213 Pine Hollow Green, said the proposal is more liberal than what the
City allows in a business park district and felt that this would seen a little extreme for a
neighborhood shopping district. While he said a case can be made for additional
signage, he said he thought it would be appropriate for the allowable signage to fall
somewhere between a business park district and a residential area district. He reviewed
items agreed to in previous meetings (listed on page 3 of the staff report).
No other comments were received, and the hearing was closed.
Mayor Harycki said he would be comfortable with the resolution (staff recommendation)
as written, noting that if two monument signs aren't sufficient, it may be necessary to
add two additional signs in the future or perhaps rooftop signage as well in the future.
There was some discussion of the signage on public property and the fact that would
have to be approved separately by the Council or Park Board.
City Attorney Magnuson pointed out use of public property has been an issue in other
parts of the City and may require some form of license. Councilmember Roush
suggested perhaps the signage could be a generic directional sign. Councilmember
Gag said the Planning Commission felt there was enough justification for what is
recommended by the staff, and suggested this is a generous act in the amount of
signage being allowed.
Page 7 of 13
City Council Meeting September 1, 2009
Councilmember Roush said his position regarding rooftop signage has changed since
the Joint Board meeting, saying he had driven the area and thought the rooftop signage
might be a safety issue.
Councilmember Cook, who serves on the Heritage Preservation Commission, said she
was very supportive of business but not convinced excessive signage is the answer to
the situation and encouraged the businesses to work with the Chamber; and that she
definitely would not favor rooftop signage and also was concerned with precedent.
Councilmember Polehna verified that passing the resolution would mean the proposed
signage on City property would have to come back to the Council and that the concerns
by Pine Hollow residents regarding signs on the lights have been addressed.
City Attorney Magnuson suggested several wording changes: in item b, change "shall"
be approved to "must" be approved and a typo in Item C.
Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution
2009 -138, a resolution approving an Amendment to the PUD for Liberty Village (Case No.
2009 -04), with the 8 conditions of approval and the language changes recommended by the
City Attorney.
Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki
Nays: None
UNFINISHED BUSINESS
Discussion on Stillwater Marathon
Jennifer Severson, Greater Stillwater Chamber of Commerce, highlighted some of the
information from the marathon survey results. She stated three surveys were conducted
a runners survey, area business survey and downtown business survey. She said the
Chamber conducted all three of the web -based surveys. She reviewed the
demographics reported, spending (economic impact), and some comments /feedback
from participants. She said results of this survey were consistent with surveys
conducted in association with other marathon events.
Councilmember Cook noted the contract had stipulated that a survey be conducted by
an independent third -party entity, not the Chamber, and that the selection of that third
party entity be approved by the City, Chamber, St. Croix Events and CVB.
Councilmember Cook questioned the timing of the survey, suggesting it gives the
appearance of not having an open and thoughtful process. She also questioned the
process used to evaluate the survey results.
Page 8 of 13
City Council Meeting September 1, 2009
City Administrator Hansen agreed the terms of the contract had not been followed to the
letter, but that he left this item on the agenda as he had not heard any concerns from
other members.
Eric Thole, speaking on behalf of the marathon, asked Councilmember Cook whether
her concern was that the Chamber is not an independent third -party. Mr. Thole said if
that is an issue, that issue can be addressed for future events and spelled out more
clearly in future contracts; he asked that the issue not hold up approval of next year's
event. There was discussion of the contract language regarding third -party.
Councilmember Cook pointed out the City is in the midst of establishing guidelines for
special events. Councilmember Polehna spoke of the impact on the community as
whole, not just downtown businesses. Councilmember Gag asked about the date, why
another date wouldn't work, saying the Memorial Day weekend appears to be a sticking
point.
Dave Eckberg, St. Croix Events, reviewed dates of competing marathons and explained
the date works best for them; he also pointed out runners were out of downtown by 7
a.m. Sunday morning and were finished by 1 p.m. Mr. Eckberg reviewed some of the
aspects of the marathon including grants to local groups for assisting with the event, a
$2,500 to the Chamber for downtown beautification, and demographics of participants.
Councilmember Gag said he had attempted to view and evaluate firsthand all aspects of
the event and that he thought the event was a real positive for the City. Councilmember
Gag said he thought the contract was a good one, but agreed there may have been
some negligence in following through on the process; he suggested doing as was done
last year, giving conceptual approval and putting two people on a committee to work
through the details of the contract.
Mayor Harycki agreed the marathon was a good event. There was discussion of a beer
promotion, which Councilmember Cook said eliminated some businesses from
participating.
Mayor Harycki suggested giving conceptual approval of the marathon and forming a
committee including Councilmember Cook, himself and City Administrator Hansen to
work out the details of a contract. City Attorney Magnuson said he thought the majority
of the contact was good and could be reworked in a short time.
Motion by Mayor Harycki, seconded by Councilmember Roush to form a committee including
Councilmember Cook, the Mayor, Ms. Severson of the Greater Stillwater Chamber and City
Administrator Hansen to work out the final details of a contract to be brought back to the
Council at its September 15 meeting.
Possible approval of Special Event Temporary Liquor License for St. Croix Harvest Fest
Giant Pumpkin Weiqh -off
Page 9 of 13
City Council Meeting September 1, 2009
Jennifer Severson, Greater Stillwater Chamber, reviewed the event request. She said
the event has been expanded to include a chili and beer tasting, thus the need for a
temporary liquor license. She said they had worked with city staff to have the beer
tasting in a fenced -off area to address concerns. Police Chief Gannaway said he had
worked with organizers to address concerns and was satisfied with the plans.
Motion by Councilmember Polehna, seconded by Councilmember Gag to approve the special
event and temporary liquor license as presented. All in favor.
Possible second reading of Ordinance 1010, an ordinance amending the Stillwater City Code
Chapter 31, entitled Zoning Ordinance by revising the general procedures for height variance
request
Community Development Director Turnblad said since the last meeting, language has
been added regarding the maximum height for wind turbines no portion of a wind
turbine or appurtenances shall exceed the maximum height of the zoning district within
which the wind turbine is located.
Motion by Councilmember Roush, seconded by Mayor Harycki to adopt Ordinance
1010, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning
Ordinance by revising the general procedures for height variance request.
Ayes: Councilmembers Cook, Roush and Mayor Harycki
Nays: Councilmembers Gag and Polehna
NEW BUSINESS
Declaration of costs, preparation of roll calling for assessment hearing 2009 Sidewalk
Rehabilitation Project
Assistant Engineer Kraftson said the sidewalk project is about 75% complete. He noted
that administrative and engineering costs were higher than the anticipated 30% of
construction costs primarily due to the amount of work to rehabilitate sidewalks at 65
separate locations. The recommendation is to hold to the preliminary assessments of
$5.47 per square foot rather than raise the assessments; he stated that will result in
$20,416 being paid through assessments and $24,086 through City funds, a 46 -54 split.
Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution
2009 -139, resolution declaring cost to be assessed and ordering preparation of proposed
assessment for 2009 Sidewalk Rehabilitation Project (Project No. 2009 -05) and Resolution
2009 -140, resolution calling for hearing on proposed assessment for 2009 Sidewalk
Rehabilitation Project (Project 2009 -05)
Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki
Nays: None
Page 10 of 13
City Council Meeting September 1, 2009
Possible receiving of feasibility report and calling for improvement hearing for Washington
Avenue Mill and Overlay Project (Proiect 2009 -10)
Assistant Engineer Kraftson reviewed the proposed project. Total construction cost is
estimated at $303,000, with engineering and administrative costs estimated at 20% of
construction costs for a total of $364,000. He stated the City's assessment policy for the
Industrial Park is to assess 100% of the cost of improvements to benefitting properties,
even if the street is a designated State Aid road. He said the City has been approved for
federal funds for this project. The proposal is to assess only the essential components
of the project, the mill and overlay, striping and pedestrian ramp improvements; it is
recommended that $239,000 of the project be assessed using the front footage method.
The preliminary assessments to benefitting properties range from $7,452 to $23,315
and that additional project costs, such as storm sewer replacement and median work,
would be paid through federal and state funding.
Mayor Harycki asked how much of the project would be paid for with stimulus funds. Mr.
Kraftson said the City has a pool of up to $280,000 in stimulus funds, with other state
aid money used for the remainder of the cost. There was discussion about how much
money this project would generate that might be available to do mill and overlay
projects in other parts of the City. Mr. Kraftson reviewed a possible project schedule.
Councilmember Polehna asked if any thought have been given to removing the islands.
Mr. Kraftson said most businesses have adequate access, and there haven't been
many issues with the islands. Mayor Harycki noted there are maintenance issues with
the islands and suggested looking into removing the medians. Public Works Director
Sanders pointed out that removing the medians would introduce more left turn traffic on
Curve Crest which may be a safety issue; he also noted that stimulus funds could not
be used for that work.
Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution
2009 -141, resolution receiving report and calling hearing on Washington Avenue Mill and
Overlay Project (Project 2009 -10).
Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki
Nays: None
Possible adoption of resolutions: Adopting the proposed tax levy for the payable year 2010,
Adopting the proposed budget for the year 2010, and Setting payable 2010 Truth -N- Taxation
Pubic Hearing dates
Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution
2009 -142, adopting the proposed tax levy for the payable year 2010.
Ayes: Councilmembers Cook, Gag, Polehna and Roush
Nays: Mayor Harycki
Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution
2009 -143, adopting the proposed budget for the year 2010
Page 11 of 13
City Council Meeting September 1, 2009
Ayes: Councilmembers Cook, Gag, Polehna and Roush
Nays: Mayor Harycki
Motion by Councilmember Cook, seconded by Councilmember Roush to adopt Resolution
2009 -144, setting Payable 2010 Truth -N- Taxation Public Hearing
Ayes: Councilmembers Cook, Gag, Polehna and Roush
Nays: Mayor Harycki
COUNCIL REQUEST ITEMS
Mayor Harycki stated he had received a complaint regarding noise from the City Hall
chiller. City Administrator Hansen said that has been an ongoing problem but that the
unit is being repaired at the present time and the cover is off. When repairs are
complete, Mr. Hansen said the cover will be replaced, and another plywood barrier put
up to baffle the noise.
Councilmember Roush said some residents on Eagle Ridge Trail have asked to the City
look at the possibility of putting a recommended speed limit of 25 mph as it approaches
Thorene traveling eastbound.
Councilmember Roush also stated he had been contacted by a resident regarding the
fact that there is no boat trailer parking available in the downtown area; he asked that
the Parking Commission look at the feasibility of providing boat trailer /RV parking
downtown.
Mayor Harycki asked about the status of a suggestion that the Youth Services Bureau
submit a contract for services provided. City Administrator Hansen stated the Youth
Service Bureau is not funded in the budget presented; and that it may be possible if
there is an unusual circumstance where there may be charge if the police department
referred someone to the Youth Service Bureau that the agency couldn't collect for
elsewhere. Councilmember Roush suggested forfeiture funds might be used for that.
Mayor Harycki suggested discussing that issue up with Chief Gannaway at a later date.
Councilmember Polehna invited members to attend a special speaker series sponsored
by the Human Rights Commission and the Stillwater Public Library, the first of which will
take place on September 16.
ADJOURNMENT
Motion by Councilmember Roush, seconded by Councilmember Polehna to adjourn at 10:13
p.m. All in favor.
Page 12 of 13
Ken Harycki, Mayor
City Council Meeting September 1, 2009
ATTEST:
Diane F. Ward, City Clerk
Resolution 2009 -136, directing payment of bills
Resolution 2009 -137, approval of a contract with Amano McGann for parking revenue
control equipment
Resolution 2009 -138, a resolution approving an Amendment to the PUD for Liberty
Village (Case No. 2009 -04)
Resolution 2009 -139, resolution declaring cost to be assessed and ordering
preparation of proposed assessment for 2009 Sidewalk Rehabilitation Project (Project
No. 2009 -05) and Resolution 2009 -140, resolution calling for hearing on proposed
assessment for 2009 Sidewalk Rehabilitation Project (Project 2009 -05)
Resolution 2009 -141, resolution receiving report and calling hearing on Washington
Avenue Mill and Overlay Project (Project 2009 -10).
Resolution 2009 -142, adopting the proposed tax levy for the payable year 2010
Resolution 2009 -143, adopting the proposed budget for the year 2010
Resolution 2009 -144, setting Payable 2010 Truth -N- Taxation Public Hearing
Ordinance 1010, an ordinance amending the Stillwater City Code Chapter 31, entitled
Zoning Ordinance by revising the general procedures for height variance request
Page 13 of 13
3. Marathon Route.
MARATHON AGREEMENT
THIS AGREEMENT is made this 15th day of September, 2009 between the CITY
OF STILLWATER, Washington County, Minnesota "City and the ST. CROIX
EVENTS, INC., a Minnesota corporation "St. Croix
RECITALS
1. Marathon. The City hereby authorizes St. Croix to organize and, conduct a
marathon race to be known as the "Stillwater Marathon" (and/or the "Race in order to
foster and promote tourism within the City of Stillwater and the St. Croix Valley and
encourage commerce within the City that will ultimately increase property values and the
quality of life within the City, thereby promoting the welfare of the City. The Marathon
will be set up on May 29, 2010 and the Race run on May 30, 2010.
2. The Race. The Stillwater Marathon will include a full marathon race of
26.2 miles; a 20 mile race course; a half marathon race course; and a 12 kilometer race
course.
(a) Full Marathon Course. The race will start on Minnesota State
Highway 95 (Main Street) with start lines between the Andiamo
Main Office and the Oasis Cafe and continue south on Highway 95
through Bayport to 22nd Street. 22nd Street West to Stagecoach.
Stagecoach North to 23 (Beach Road). Beach Road to 4th Avenue.
North on 4th Avenue to Burlington. West on Burlington to 6th
Avenue. North on 6th Avenue to Churchill. West on Churchill to
Greeley. North on Greeley to Myrtle. East on Myrtle to Minor.
North on Minor to Boutwell. East on Boutwell to Neal. North on
Neal to McKusick Road. East on McKusick (using the trail) to
Amundson. North on Amundson to Sycamore. Sycamore to
Stonebridge Trail. North on Stonebridge Trail to Highway 95.
South on Highway 95 to Mulberry Street. East on Mulberry Street
to finish line in Lowell Park.
(b) 20 Mile Course. Follows the Marathon Course to 5th Street in
Bayport. West on 5th Street to Stagecoach. Back on to the
Marathon Course to finish.
(c)
Half Marathon Course. Follows the Marathon Course to Myrtle and
Owens. North on Owens to Laurel. East on Laurel to finish line in
Pioneer Park.
(d) 12K Course. Follows the Marathon Course to 5th Street in Bayport.
West on 5th Street to Stagecoach. Back on to Marathon Course to
Myrtle and Owens. North on Owens to Laurel. East on Laurel to
finish in Pioneer Park.
4. Starting and Finish Line. The Marathon starting line will be on Highway 95
(Main Street), south of the Brick Alley. Pioneer Park will be the finish line for 12K and
Half Marathon. Lowell Park will be the finish line for the 20 Mile and the full Marathon.
5. Limitations. St. Croix agrees that the number of Race participants for all
races will be limited to a total of 5,750 participants.
6. Fees. St. Croix will pay to the Greater :Stillwater Chamber of Commerce
(Chamber), for retention in a fund held for beautification of Downtown Stillwater, an
impact fee of $1.00 per participant. This impact fee will not be itemized as a separate
charge on registration forms or other race related documents. This amount will be remitted
to the Chamber by July 1, 2010.
7. Parking Control. The purpose of the Parking conditions is to ensure that
Downtown businesses retain parking availability for their customers during the Marathon.
To further this purpose,
(a) The City will:
i. Close Downtown City parking lots from 1:00 a.m. on
Saturday, May 29, 2010, until the start of the Race on
Sunday.
2
1
(b) St Croix will:
i. Promote remote parking by Race participants by including a
parking map and information, along with confirmation cards
sent to all Race participants, and on other pre -Race
promotional literature.
ii. St. Croix will submit a Remote Shuttle Plan to the City
Parking Commission for the review and comment of the
Chamber by April 1, 2010. Race participants will not be
allowed to park in parking lots in the Stillwater Central
Business District. Shuttle service will end no earlier than
7:00 p.m. on Race Day.
iii. Arrange for large parking lots, such as the Andersen
Corporate lot or the Washington County Government Center,
for the parking of Race participants and connect the remote
lots to the Race starting and finish points by remote shuttle.
At a minimum, St. Croix will reserve at least 3,500 remote
parking spots for use of Race participants.
iv. The parties agree to develop a parking disbursal plan for the
finish of the Race that addresses and mitigates parking
congestion in the Downtown, in order that normal businesses
housed in the Downtown are not damaged by Race
congestion. The plan must be developed by St. Croix in
consultation with the Stillwater Parking Commission,
Stillwater Police Chief and the Chamber and the Plan must
be completed by April 1, 2010.
Parking Commission will work with St. Croix Events to
establish a holding area for shuttles.
St. Croix will work with the Parking Commission to develop
a written overall parking plan for consideration by the City
Council at their Regular Meeting of February 9, 2010.
8. Traffic Control Points. The intersections of all streets and roads on the
Race Course (Course) will be controlled by Police or event staff. Traffic will be allowed
to cross the course at every intersection, runner traffic permitting. In addition, Race staff
will assist residents with homes on the course in getting out of their driveways and
escorting them to the nearest cross street, runner traffic permitting. Residences with homes
on the course will receive a direct mailing from St. Croix informing them of specific Race
timelines and will be given a direct "hot line" number to reach on Race day. Further, on
the night before the Race, St. Croix will attempt to make personal contact with owners of
vehicles that appear to be parked on the Race course. This will be done in conjunction
with the Stillwater Police Department. Every effort will be made to minimize or even
eliminate the involuntary towing of vehicles because of the Race. By April 1, 2010, a
Road Closure Plan must be agreed upon by St. Croix and the Stillwater Police Chief
9. Garbage and Rubbish Removal. All garbage and refuse generated by the
Marathon, including that left by spectators, will be removed properly and disposed of by
sundown on the day of the Race.
10. Portable Toilets. St. Croix will provide approximately 250 portable toilets
that will be placed near the starting line, near the finish line, and spotted throughout the
course in keeping with Standard Race Requirements. All portable toilets at the starting
line must be removed by 9:30 a.m. on the day of the Race. All other toilets must be
removed by sundown on the day of the Race
In the event that all portable toilets are not removed in accordance with this
requirement, the City is authorized to contract for and remove the toilets and add to costs
so incurred to the costs that St. Croix is required to pay pursuant to §24 of this Agreement.
11. Water Stops and First Aid Stations. Water and first aid stations will be
established at the start, finishes, and throughout the race course in keeping with National
Race Standards for marathons.
12. Emergency Plan. The Race emergency plan will be designed by St. Croix
with the assistance of National Marathon experts, Police and Fire Departments for the
4
communities through which the Race will pass, and Lakeview Hospital Emergency
Services.
Further, St. Croix will retain a qualified medical doctor (MD) with expertise
regarding marathons to review and approve the life safety aspects of the Emergency Plan.
The City reserves the right to review and approve the MD so selected, and St. Croix must
provide proof to the City that the MD so selected has been retained for this purpose. St.
Croix agrees to authorize the MD to cancel the Race as required to protect the health and
safety of the Race participants.
13. Food, Liquor and Vending. St. Croix will not provide commercial food,
liquor or vending, nor will they license others to provide these services to race participants
in City parks. St. Croix Events and Stillwater Marathon will develop a beer coupon plan
by April 1, 2010, and after approval of the plan by the City Council, St. Croix will notify
all City Liquor License holders of the plan. This provision does not prevent St. Croix from
providing food and nonalcoholic beverages to Race participants.
14. Closing of the Course. All barricades and cones will be removed by St.
Croix and the Race courses closed by 1:00 p.m. on Race day.
15. Insurance, Hold Harmless, and Indemnity St. Croix agrees to indemnify
and hold harmless the City with regard to any claims, causes of action or demands that
might be brought against the City arising out of the events authorized by this Agreement;
and further, St. Croix agrees to provide to the City evidence of insurance coverage of at
least $1,200,000 of combined single limits covering claims that might be brought against
them that arise out of the events authorized by this Agreement and to name the City as an
additional insured on their policy "as their interest may appear."
5
16. Public Information. St. Croix will make every reasonable effort to notify
property owners and businesses along the Race courses of any restrictions that might be
placed upon their movements during the Race. Leaflets providing this information must be
delivered to each such owner by mail one week before the race and delivered to the
mailbox of each owner on the Friday before Race day.
17. Promotional Activities. St. Croix will work with the local Chamber to
develop a Race packet that includes information to promote all local business and
restaurants. This packet must be complete at least 30 days prior to Race day. St. Croix
will also display the City of Stillwater Lumberjack Logo on all promotional advertising,
whether in print or web based. In addition, St. Croix Events and Stillwater Marathon will
offer, at cost, promotional advertising space in the official Stillwater Marathon Guide to all
local businesses.
18. Economic Impact Survey. An Economic Impact Survey (the "Survey will
be completed by the University of Minnesota Department of Tourism, or a replacement
party agreed to by St. Croix Events and the City, that will study the economic impact of the
Marathon on the economic health of the Stillwater area. The survey must be completed by
August 1, 2010. The cost of such a Survey will be paid by St. Croix. The results of the
Survey will be made available to all parties.
19. Community Participation. The City will work with St. Croix and the
Chamber to encourage community participation in Race preparation and Race conduct.
This effort will include press releases, mail and media announcements that will describe
opportunities for the involvement of local citizens in this Marathon Event.
6
20. Runner Tracking. St. Croix will equip each runner with a computerized
chip and provide a link for the public to access that information by remote computer. Any
kiosk or computer that is established for the viewing of the Race at remote locations will
be given access to the website.
21. Police Power. The City reserves the right to shut down the Race in the
event the Chief of Police determines that the public safety is threatened, or the health or
safety of Race participants is threatened because of weather, temperatures, or any
unforeseen cause that threatens the public health or safety or if closure is directed by the
Medical Doctor designated by the Race in the Emergency Plan.
22. Use of Lowell Park and Pioneer Park. St. Croix is entitled to the use of
both Pioneer Park and Lowell Parks during set up, execution of the Race, and tear down.
St. Croix agrees to allow continued casual public use of the Parks during this period.
23. City Costs. St. Croix must reimburse the City for the costs of the City
Police Department, Public Works Department, and Fire Department needed to safely
conduct and maintain the Marathon and supporting events. A deposit must be made with
the City by St. Croix no later than one week before the Race in the estimated amount of
City costs, as determined by the City Administrator after consultation with St. Croix.
In the event of a cancellation of this Race after the deposit is made, the City will be
entitled to deduct actual out of pocket costs incurred in preparation for the Marathon,
before returning the balance to St. Croix.
24. Naming Rights. Rights to the name "Stillwater Marathon" and any logo or
brand developed for the Race will remain the property of St. Croix. Registration of the
name or logo as a trade name or trade mark is reserved in St. Croix. In the event that the
7
event is abandoned by St. Croix, St. Croix will convey all rights to the name and logo to
the City for $1.00.
25. Term. The term of this Agreement will be one year unless terminated
earlier by the City on public safety grounds.
IN WITNESS WHEREOF, the parties have set their hands effective the day and
year first written above.
STATE OF MINNESOTA
ss
COUNTY OF WASHINGTON
ST. CROIX EVENTS, INC.
By
David Eckberg
Its President
The foregoing instrument was acknowledged before me this day of
September, 2009, by David Eckberg, the President, the duly authorized agent for ST.
CROIX EVENTS, INC., a Minnesota corporation.
8
Notary Public
CITY OF STILLWATER
Ken Harycki, Its Mayor
ATTEST:
Diane F. Ward, Its City Clerk
STATE OF MINNESOTA
ss
COUNTY OF WASHINGTON
The foregoing instrument was acknowledged before me this day of
September, 2009, by Ken Harycki, Mayor, and Diane F. Ward, Clerk, for the City of
Stillwater.
9
Notary Public
LIST OF BILLS
EXHIBIT A" TO RESOLUTION #2009 -145
1ST Line /Leewes Ventures LLC
3D Specialties, Inc.
A -1 Maintenance, Inc.
A.W.I. Diversified L.L.C.
Abrahamson Nurseries
Ace Hardware
Allen, Bradley
Amano McGann, Inc.
Animal Humane Society
Aramark Uniform Services
Armor Security Inc.
Aspen Mills
AT &T
Bean, Kevin Jay
Buberl Black Dirt, Inc.
Burrows, David Thomas
CARQUEST Auto Parts
ChloeNoel Skate Sportswear
Clarey's Safety Equipment
Coca -Cola Bottling Company
Cole Papers
Cub Foods
Earl F. Anderson, Inc.
Ernster, Donna Marie
Fred's Tire Company
Fury Dodge Chrysler
Garvey, Zachary
Gieschen, Molly
Glowe, Mary Kandace
Gopher State One Call, Inc.
Hagen, Mike
Halverson, Harvey Russell
Hansen, Steve
Hartland Fuel Products, LLC
Hotsy Equipment of Minnesota
Infratech, Inc.
J.H. Larson Electric
James Mulvey Inn
Johnson, Charles David
Kraling, Alan Raymond
Kwapick, Clemence David
Concession Supplies
Equipment Repair Supplies
Property Clean Up 677 Hidden Valley Court
Memorial Bench Replaced /Trash Receptacles
Trees
Equipment Repair Supplies
Fuel, Lodging, Groceries to pick up Boat
Parking Ramp Control Equipment
Humane Society Third Quarter 2008
Uniforms
Monitoring Service 207 Nelson St. E
Uniforms
Telephone 053 078 2750 -001
Refund on Administrative Citation
Black Dirt
Refund on Administrative Citation
Equipment Repair Supplies
Skates for Resale
Fuel Tank Strap
Concession Supplies
Janitorial Supplies
Meals During Lumberjack Days
Equipment Repair Supplies
Refund on Administrative Citation
Tire Repair
Vehicle Repair
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
Billable Tickets
Work Boot Reimbursement
Refund on Administrative Citation
Tuition Reimbursement
Unleaded Fuel
Equipment Repair Supplies
Equipment Repair Supplies
Lights
Refund Overpayment Interest Lodging Tax
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
887.06
229.03
160.31
3,050.00
160.18
329.12
404.15
39,663.33
895.60
538.98
89.78
32.33
93.56
10.00
140.58
10.00
447.17
42.90
319.98
791.75
223.58
369.06
1,034.83
10.00
20.73
948.37
10.00
10.00
10.00
326.25
72.68
10.00
1,360.00
5,001.21
80.49
267.19
157.60
56.14
10.00
10.00
10.00
EXHIBIT A" TO RESOLUTION #2009 -145 Page 2
Lake Country Door, LLC
League of Minnesota Cities
Libarre, Linda Lee
Lynn, Janice Marie
Maack, Shawn Allen
Mac Queen Equipment Inc.
Magnuson Law Firm
Menards
Metropolitan Council
Minnesota Mayors Association
MN Chief of Police Association
MN Dept of Labor Industry
Moriarty, Thomas Michael
MTI Distributing
Needels Supply, Inc.
Nelson, Alexandra
OnSite Sanitation
Ontcelt, William Douglas
Paramount Sk8s, Inc.
Plant Health Associates
R R Specialties, Inc.
RiedelI Shoes, Inc.
Roettger, Jeffrey
Ruffridge Johnson Equip. Co.
Safety Signs
Signal Pro Equipment
Sirek, Chris Edward
Skinner, Darrin Rudolph
Skow, Aaron David
Smith Filter Corporation
Software House Int, Inc.
Sprint
St. Joseph Equipment
Stillwater Oak Park Heights CVB
Stillwater Motor Company
Sun Newspapers
Superior Lamp
SW /WC Service Cooperatives
T- Mobile
T.A. Schifsky Sons, Inc.
Telemetry and Process Controls
Tessman Seed Co. St. Paul
Toll Gas Welding Supply
Replace Cables and Rollers on Emergency
2009 -2010 Membership Dues
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
Hose Rollers and Guides
Prosecution, Supplies
Equipment Repair Supplies
Wastewater Charge
Membership Dues for 9/1/09 8/31/10
Permits to Acquire
Equipment Repair Supplies
Refund on Administrative Citation
Belt and Caster Fork
Floor Wand
Refund on Administrative Citation
Monthly Portable Toilet Rental
Refund on Administrative Citation
Skates for Resale
Professional Services Month of Aug 09
Ice Paint
42 Skates Bags
Fuel for Boat /High Bridge Rescue
Equipment Repair Supplies
Barricades for Lumberjack Days
Equipment Repair Supplies
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
Filters for HVAC
Enterprise Agreement for Office, Windows
CeII Phone
Equipment Repair Supplies
2nd Qtr Delinquent Lodging Tax Due CVB
Vehicle Repair Charges
Publications
Lights
Retiree Health Insurance
CeII Phone
Asphalt
Lift Station Repair Supplies
Weed Killer and Seed
Acetylene Cylinders
445.25
12,608.00
10.00
10.00
10.00
370.81
5,376.83
190.61
118,649.09
20.00
58.78
40.00
10.00
138.86
133.49
10.00
990.69
10.00
154.50
768.00
1,049.51
2,480.46
37.26
80.68
478.80
525.41
10.00
10.00
10.00
2,207.82
12,950.26
192.14
749.88
11,946.39
62.18
215.46
130.69
42,128.44
42.12
910.38
1,201.80
1,923.75
233.18
EXHIBIT A" TO RESOLUTION #2009 -145 Page 3
Tomandl, Aaron J.
Tri State Bobcat, Inc.
Tri -State Pump Controls, Inc.
University of MN Soil Testing Laboratory
Vujovich, Tyler Thomas
Watson Company, Inc. The
LIBRARY
Baker Taylor Inc.
Beaudet, Michelle
Budget Lighting, Inc.
BWI Book Wholesalers
Cherne, Jessica
Info USA Marketing, Inc.
Johnson, Alec T
MN Dept of Labor Industry
Peterson, Andrew D
Quill Corporation
Rosenthal Cleaning Co.
Scholastic Library Publishing
Stringer Business Systems
Trent, Laura
Trent, Richard E.
VendPrint, Inc.
Washington County Library
Xcel Energy
ADDENDUM
A -1 Maintenance Inc.
Aramark
CARQUEST
Catco
CDW Government, Inc.
Clarey's Safety Equipment
Clark, Luann
Emergency Automotive Technologies, Inc.
Fire Safety U.S.A.
Loffler Companies
MnFIAM Book Sales
Refund on Administrative Citation
Handheld Blower /Shredder
Repair Plug Valve at Aiple Lift Station
Testing Fees
Refund on Administrative Citation
Concession Supplies
Library Materials
Event Preparation
Light bulbs
Library Books
Refund Security Deposit
Reference Book
Event Preparation
Boiler Inspection
Event Preparation
Office Supplies
Event Cleanup, Trash Removal
Children's Books
Maintenance Contract
Shelving Project
Event Preparation
Software License
Data Base Search 8/31/09- 8/31/10
Electricity
Clean Up Services
Uniforms, Janitorial Supplies
Equipment Repair Supplies
Equipment Repair Supplies
Maintenance Agreement
Vehicle Repairs
Cleaning City Hall /Public Works
Equipment Repair Supplies
Filters
Repairs and Maintenance Kit for Printer
Fundamentals of Firefighter Skills
10.00
230.81
6,605.48
100.00
10.00
160.20
519.02
67.50
321.71
10.37
57.50
620.00
46.18
10.00
142.10
434.91
205.00
247.00
3.26
31.46
14.21
299.00
303.09
5,075.40
641.24
163.50
188.35
531.76
584.00
4,259.57
1,057.50
137.98
436.35
506.62
88.71
EXHIBIT A" TO RESOLUTION #2009 -145
Qwest
Rescue One
Standard Truck Auto
Stillwater Medical Group
Sun Newspapers
Washington County Public Safety
Xcel Energy
Adopted by the City Council this
15th Day of September, 2009
Telephone, T1 Lines
Equipment Repair Supplies
Vehicle Repairs
Physical Exam for Firefighter
Publications
August 800 MHz Radio User Fees
Electricity, Natural Gas
TOTAL
Page 4
477.61
25.00
4,941.48
290.00
358.02
1,166.90
4,217.43
313,471.68
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, T�irector of Public Works
DATE: September 14, 2009
RE: Ridge Lane Improvements
DISCUSSION:
This item was presented to Council at the August l8` meeting(See attached), where the property
owner at 1 Ridge Lane proposed to make street improvements to Ridge Lane at his own costs.
A license agreement was presented to the council for approval. After council discussion and
testimony from property owners it was tabled at that meeting. Since then, some modifications
have been made to the plan where the retaining wall eliminated, the street was shifted two feet to
the east, and grading on the west slope was minimized. These changes along with
communication between the property owners have resulted in agreement the two adjacent
property owners. The applicant has submitted two of the three conditions of approval from the
original memo, a signed License Agreement and written consent for the property owners. The
third condition includes a certificate of insurance, and a surety for the cost of construction and
inspection costs would be submitted prior to the beginning of construction.
RECOMMENDATION
It is recommended that council approve the license agreement with the applicant to reconstruct a
portion of Ridge Lane.
ACTION REQUIRED
In council concurs with the recommendation, they should pass a motion adopting Resolution No.
2009 RESOLUTION APPROVING THE LICENSE AGREEMENT FOR THE
RECONSTRUCTION OF A PORTION OF RIDGE LANE
APPROVING LICENSE AGREEMENT FOR THE
RECONSTRUCTION OF A PORTION OF RIDGE LANE DRIVE
WHEREAS, Michael Sheehy has approached the City requesting to make certain
improvements on portion of Ridge Lane Drive.
WHEREAS, the City Council finds it in the public interest to issue a license to complete
the requested improvements to Ridge Lane Drive.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Stillwater hereby approves the license agreement to improve Ridge Lane Drive with
following conditions.
Attest:
1. Signed consent of both adjacent property owners to have the street reconstructed
according to the approved plans.
2. Signature of the license agreement by the applicant and the City prior to
beginning construction
3. Completion of the terms of the license agreement by the applicant, including
providing a certificate of insurance, providing a surety of 125% of the
construction cost of the project, and reimbursement of inspection costs by the
Engineering Department.
Adopted by the City Council this 15th day of September 2009.
Diane F. Ward, City Clerk
Ken Harycki, Mayor
LICENSE, RIGHT OF ENTRY AND DEDICATION AGREEMENT
RELATING TO
IMPROVEMENTS TO
RIDGE LANE DRIVE
BETWEEN THE CITY OF STILLWATER,
WASHINGTON COUNTY, MINNESOTA
AND
MICHAEL SHEEHY
This Agreement Was Drafted By:
MAGNUSON LAW FIRM
David T. Magnuson, #66400
333 North Main Street, Suite 202
Stillwater, Minnesota 55082
651 -439 -9464
I. INTRODUCTION
II. HISTORY
LICENSE, RIGHT OF ENTRY AND
DEDICATION AGREEMENT
This Agreement is made between Michael Sheehy (the "Licensee and the City of
Stillwater (the "City the owner of RIDGE LANE DRIVE (the "Property
A. The Licensee worked with the City staff to design improvements to the Property
that would be designed and built by the Licensee upon Ridge Lane Drive by the Licensee at the
expense and cost of the Licensee.
B. The Licensee and their contractors and agents are granted a non exclusive right to
construct the improvements on the Property.
C. The rights granted are non exclusive and are subject to the superior right of the
City that may, at any time, preempt any rights granted by this License for any public purpose.
D. The design of the improvements must be reviewed and approved by the City
Council before work on the ground begins.
III. INSURANCE, ALL RISK INSURANCE
As a condition of this License and before work on the ground begins, the Licensee must
provide to the City a Certificate of Insurance that names the City as an additional insured
evidencing $1,000,000 of combined single limits coverage that protects the City against all risks
associated with the improvements and their construction as their interests may appear.
IV. INDEMNITY
As a condition of doing this work and making this donation, the Licensee is desirous of
obtaining assurances from the City that the Licensee will be released, held harmless and
indemnified from claims of any parties injured or harmed by the design, construction or use of
Ridge Lane Drive. The City understands that the improvements are being donated without
representation or warranty and agrees to accept all liability associated with improvements and
their use and agrees to indemnify and hold harmless the Licensee, their successors, heirs, and
assigns, and the artists, architects, sculptors and contractors used to develop the improvements
from any claims, liabilities, damages, debts, expenses or losses arising in connection therewith,
including any claims arising from their negligence.
V. SECURITY
In order to ensure that the work is finished according to the plans and design, the
Licensee agrees to deposit with the City in escrow to ensure completion in the amount of 125%
of the costs of the improvements as estimated by the City Engineer. The terms of the escrow are
that if the work is not completed to the satisfaction of the City Engineer, and the Licensee fails to
complete the work after 30 days written notice from the City, the City is authorized to have the
work performed and to reimburse itself for the cost of the work from this escrow account. The
licensee shall reimburse the City for engineering inspection of the improvements. If the
inspection costs are not paid within 30 days of being invoiced, the City is authorized to
reimburse itself from the escrow account.
VI. DONATION
The Licensee will, upon completion of the improvements, execute and deliver to the City
all right, title and interest in the improvements in the form and content satisfactory to the City
Attorney.
VII. ACCEPTANCE
Provided that the License is in compliance with this Agreement, the City will accept the
Donation Deed from the Licensee and agree to complete Part IV of IRS Form 8283 in order to
assist the Licensee in obtaining the necessary documentation that will enable them to receive a
charitable deduction for the value of the improvements dedicated.
VIII. CONCLUSION
A. This License is granted on an "at will" basis with no assurances of renewal, and
no vested rights of any sort may be obtained by use of the Property hereunder.
B. The City reserves the right to impose additional conditions on this License, if
needed, to protect the health, safety and welfare of the City.
C. This License will be in effect immediately and will terminate upon completion of
the improvements and acceptance of the Bill of Sale for the improvements.
D. In view of the uncertain term of the License and the limited rights granted, no
license fee will be charged.
2009.
IN WITNESS WHEREOF, the parties have set their hands this Oday of St.p.t
-2-
ss
COUNTY OF WASHINGTON
STATE OF MINNESOTA
CONMF J. VILLAA
Art iT4'wtotak
crx.n€z... tx ek:rJ a a1, 201G
CITY OF STILLWATER
Ken Harycki, Its Mayor
ATTEST:
Diane F. Ward, Its City Clerk
STATE OF MINNESOTA
ss
COUNTY OF WASHINGTON
The foregoing instrument was acknowledged before me this
g g g jt day of Amt, 2009,
by Michael Sheehy, Licensee.
Notary Pu is
Notary Public
The foregoing instrument was acknowledged before me this day of August, 2009,
by Ken Harycki, Mayor and Diane F. Ward, Clerk, for the City of Stillwater.
Leon Sharon Thurmes
101 Ridge Lane
Stillwater, Minnesota 55082
Dear -Mr. and Mrs. Thurmes:
Michael D. Sheehy owner of the property adjacent to yours at 1
Ridge Lane, has proposed to improve the public road that abuts
his property as shown on the attached Street. Plan prepared by
Land Surveying Inc. and last revised on September
10th, 2009. The improvement project will take place later this
fall and will be paid for by Mr. Sheehy. The City requires that
Mr. Sheehy enter into a license agreement, a copy of which is
attached for your reference. The City, will also monitor the
construction project to ensure that the new road is to city
standards.
Thursday, September 10, 2009
As part of the license agreement, the City has asked that Mr.
Sheehy get the approvals and written consent of yourself and
Mrs. Deleon, resident at 5 Rivercrest Lane.'
Now, let it be resolved, that on this day. of September,
2009, we hereby approve and consent to Mr. Sheehy's proposal
to improve Ridge Lane as proposed.
Joan G. Deleon
5 Rivercrest Lane
Minnesota 55082
Dear Mrs. Deleon:
Michael D. Sheehy, owner of the property across the street to
yours at 1 Ridge Lane, has proposed to improve the public road
that abuts his property as shown on the attached Street Plan
prepared by Cornerstone Land Surveying inc. last revised on
September 10th, 2009. The improvement project will take place
later this fall and will l" be paid for by Mr. Sheehy. The City
requires that Mr. Sheehy enter into a licenSe agreement, a copy
of which is attached for your reference. The City will also
monitor the construction project to ensure that the new road is
to city standards.
As part of, the license agreement, the City has asked that Mr.
Sheehy getthe approvals and written consent of yourself and
Leon and Sharon Thurmes, residents at 101 Ridge Lane.
1.'
Now, let it be resolved, that on this 1! day of September,
2009, I hereby approve and consent to Mr. Sheehy's proposal to
improve Ridge Lane as. proposed.
TO:
FROM:
DATE:
SUBJECT:
DISCUSSION:
Mayor and City Council
MEMORANDUM
Tony Kraftson
Assistant City Engineer
August 12, 2009
Ridge Lane Drive Improvements
The City has been approached by Michael Sheehy, "Applicant with a request to
reconstruct a portion of Ridge Lane Drive adjacent to his property. The applicant is
currently constructing a garage and making improvements to his home at 1 Ridge Lane
Drive. Ridge Lane Drive is a dead end street extending easterly from First Street North
(see attached map). The portion of Ridge Lane Drive that the applicant would like to
reconstruct is 170 feet long and is bordered by his property and two other properties.
One of the property owners has a driveway extending from the end of Ridge Lane Drive
and the other has a grassy slope extending to the roadway.
Plans have been submitted and reviewed by City staff to ensure that the improvements
would be constructed in accordance with City standards. The street would be
reconstructed with 6 inches of gravel, 4 inches of bituminous pavement, and concrete
curb and gutter. Due to the road grades being lowered in this area, a 3 -foot retaining wall
would be constructed to support the grassy slope in the City right of way along the north
side of the reconstructed street. The applicant would pay for all improvements including
hiring the contractor and reimbursing the City for Engineering inspection. The attached
license agreement has been prepared by the City attorney.
RECOMMENDATION:
Staff recommends that Council approve the license agreement with the applicant to
reconstruct a portion of Ridge Lane Drive with the following conditions:
Signed consent of both adjacent property owners to have the street reconstructed
according to the approved plans.
Signature of the license agreement by the applicant and the City prior to
beginning construction
Completion of the terms of the license agreement by the applicant, including
providing a certificate of insurance, providing a surety of 125% of the
construction cost of the project, and reimbursement of inspection costs by the
Engineering Department
ACTION REQUIRED:
If Council concurs with the staff recommendation, they should pass a motion adopting
Resolution No. 2009 RESOLUTION APPROVING THE LICENSE
AGREEMENT FOR THE RECONSTRUCTION OF A PORTION OF RIDGE
LANE DRIVE.
Memorandum
Date: September 15, 2009
To: Mayor and City Council Members
Cc: City Administrator Larry Hansen
From: Chief John Gannaway
Subject: Officer Heroux Replacement
Please consider this memorandum as a request to change Jason Belisle's job classification from Seasonal
Community Service Officer to Police Officer (Part- Time), and authorization to hire him in that capacity,
with the anticipation to hire him as a full -time Police Officer to fill the tragic Toss of Officer Brienne
Heroux. The hiring of Jason Belisle is conditional upon his passing of pre employment requirements
(psychological examination, medical, physical, etc...).
General Ledger
Monthly Financial Report
User: SharonH
Printed: 09/15/09 08:18:14
Period 01 08
Fiscal Year 2009 2009
Account Number Description
100 GENERAL FUND
Revenue
0000
100- 0000 3010 -0100 Current Property Taxes
100 0000 3010 -0120 Gravel Tax
100 0000 3010 -0200 P.I.L.O.T.
100- 0000 3010 -0300 Miscellaneous Taxes
100- 0000 3010 -0400 Franchise Fees
100- 0000 3020 -0100 Delinquent Property Taxes
TAXES
100 0000 3110 -0101 Cigarette License
100 0000 3110 -0102 Contractor License
100 0000 3110 -0105 Liquor License
100 0000 3110 -0110 State License Check
100 0000 3110 -0199 Misc License (Business)
100 0000 3120 -0100 Bicycle License
100 0000 3120 -0103 Dog License
100 -0000- 3120 -0199 Misc License (Non- Business)
100- 0000 3140 -0100 Building Permits
100 0000 3140 -0101 Heating/Mechanical Permits
100- 0000 3140 -0102 Plumbing Permits
100- 0000 3140 -0199 Miscellaneous Permits
LICENSES AND PERMITS
100- 0000 3210 -0100 Special Assess Current
100- 0000 3220 -0100 Special Assess Delinquent
100- 0000 3220 -0200 Special Assess Delinq Garbage
100- 0000 3230 -0100 Special Assess Prepay
SPECIAL ASSESSMENTS
100- 0000 3310 -0105 SAFR Grant
100- 0000 3310 -0110 Miscellaneous Federal Grants
100- 0000 3320 -0100 Local Government Aid
100 0000 3320 -0115 Market Value Homestead Credit
100 0000 3320 -0120 Pera State Aid
100- 0000 3320 -0130 Low Income Housing Aid
100 0000 3320 -0140 State Grant
100 0000 3320 -0200 Police Overtime
100- 0000 3320 -0210 Police State Aid
100 0000 3320 -0220 Police Training Aid
100 -0000- 3320 -0230 Fire State Aid
100-0000-3320-0300 MSA Street Maintenance
100 0000 3330 -0100 Miscellaneous County Grants
100- 0000 3330 -0300 County Aid Street Maintenance
100-0000-3340-0200 ISD 834 Juvenile Officer
INTERGOVERNMENTAL
i 1wter
4 /0.,
T H E B I R T H P L A C E OF M I N N E S O T A
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
6,813,230.00 3,485,080.00 0.00 3,485,080.00
0.00 0.00 0.00 0.00
25,000.00 18,169.00 8,277.35 9,891.65
0.00 0.00 0.00 0.00
430,000.00 213,534.00 106,922.14 106,611.86
50,000.00 38,616.00 0.00 38,616.00
7,318,230.00 3,755,399.00 115,199.49 3,640,199.51
5,750.00 508.00 250.00 258.00
20,000.00 14,527.00 7,864.96 6,662.04
80,855.00 4,859.00 877.75 3,981.25
3,000.00 2,038.00 2,262.47 224.47
5,000.00 2,150.00 450.00 1,700.00
20.00 18.00 4.00 14.00
3,500.00 3,195.00 2,872.08 322.92
0.00 0.00 0.00 0.00
275,000.00 184,364.00 167,587.97 16,776.03
35,000.00 27,043.00 17,844.34 9,198.66
35,000.00 21,614.00 13,143.68 8,470.32
30,000.00 20,007.00 13,974.72 6,032.28
493,125.00 280,323.00 227,131.97 53,191.03
2,500.00 813.00 0.00 813.00
0.00 0.00 0.00 0.00
3,500.00 2,383.00 0.00 2,383.00
0.00 0.00 0.00 0.00
6,000.00 3,196.00 0.00 3,196.00
0.00 0.00 0.00 0.00
2,000.00 794.00 6,023.35 5,229.35
223,589.00 111,795.00 0.00 111,795.00
0.00 0.00 0.00 0.00
15,874.00 7,937.00 0.00 7,937.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
155,000.00 0.00 0.00 0.00
8,500.00 8,500.00 0.00 8,500.00
140,000.00 0.00 720.00 720.00
125,000.00 125,000.00 66,392.00 58,608.00
0.00 0.00 0.00 0.00
3,500.00 0.00 0.00 0.00
34,000.00 0.00 34,787.88 -34,787.88
707,463.00 254,026.00 107,923.23 146,102.77
1
Account Number Description
100- 0000 3510 -0100 Fire Contracts
100 0000 3510 -0200 Project Impact Fee
100 -0000- 3520 -0100 Police /Accident Report Fees
100- 0000 3520 -0200 General Government Fees
100- 0000 3520 -0250 Clean Up Services
100 0000 3520 -0300 Planning Commission Fees
100 0000 3520 -0400 Plan Checking Fees
100 0000 3530 -0100 Building Permit Surcharge
100 0000 3540 -0100 Assessment Searches
100- 0000 3540 -0500 Developer Charges
100- 0000 3550 -0100 Investigation Fees
100 -0000- 3550 -0200 Fire Code Enforcement
100 0000 3560 -0100 Engineering Admin Fee
100 0000 3570 -0100 NSF Administrative Charge
100- 0000 3575 -0100 Engineering Charges/SA Project
100 0000 3575 -0200 Community Dev Charges /SA Proj
100 0000 3580 -0100 Admin Charges -Sewer Fund
100 0000 3585 -0100 Admin Charges -Storm Sewer Fund
100 0000 3585 -0710 Admin Charges -Signs Light
100- 0000 3590 -0100 Admin Charges Parking Fund
100- 0000 3595 -0100 Admin Charges -TIF Funds
100- 0000 3599 -0100 Miscellaneous Service Charges
CHARGES FOR SERVICES
100- 0000 3610 -0200 Ordinance Violations
100 0000 3610 -0300 Administrative Citations
100 -0000- 3610 -0500 Other Fines
100 0000 3610 -0600 Dog Impound Fee
FINES AND FORFEITS
100 0000 3700 -1000 Miscellaneous (Needs Coding) 0.00 0.00 60.00 -60.00
100 0000 3810 -0200 Interest Earnings 110,000.00 13,069.00 1,988.88 15,057.88
100 0000 3820 -0100 Donations 0.00 0.00 0.00 0.00
100 0000 3830 -0100 Sale of Property 20,000.00 6,922.00 12,100.00 5,178.00
100-0000-3840-0100 Copies 4,000.00 3,683.00 1,734.54 1,948.46
100- 0000 3860 -0100 Lease Rentals 13,000.00 5,630.00 4,375.00 1,255.00
100 0000 3870 -0100 Refunds and Reimbursements 50,000.00 13,785.00 70,963.81 57,178.81
100-0000-3875-0100 Interfund Revenue 0.00 0.00 0.00 0.00
100 -0000- 3880 -0100 Miscellaneous Income 2,000.00 0.00 -0.16 0.16
100- 0000 3880 -0105 Vending Machine Commissions 0.00 0.00 0.00 0.00
100- 0000 3880 -0200 Cash Over /Short 0.00 0.00 30.42 -30.42
MISCELLANEOUS 199,000.00 43,089.00 87,274.73 44,185.73
100 0000 3910 -0270 Transfer In- Friends of Fire
100- 0000 3910 -0404 Transfer In -Co Bonds 2004
100 0000 3910 -0405 Transfer In -GO CO Bonds 2005
100 0000 3910 -0407 Transfer In -GO CO Bonds 2007
100 0000 3910 -0408 Transfer in_CO Bonds 2008
100 0000 3910 -0409 Transfer In -GO CO Bonds 2009
100 0000 3910 -0416 Transfer In -CO Bonds 2006
100 0000 3910 -0420 Transfer In -Co Bonds 2003
100 0000 3910 -0423 Transfer In -2001 C/O Bonds
100- 0000 3910 -0424 Transfer In -Co Bonds 2000
100 0000 3910 -0428 Transfer In -Co Bonds 1998
100 0000 3910 -0490 Transfer In- Capital Proj Fund
100 -0000- 3920 -0120 Proceeds of Capital Lease Oblg
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
313,903.00 156,952.00 156,951.40 0.60
0.00 0.00 0.00 0.00
300.00 235.00 50.00 185.00
0.00 0.00 0.00 0.00
0.00 0.00 6,587.98 6,587.98
30,000.00 22,792.00 10,572.74 12,219.26
150,000.00 110,924.00 54,118.24 56,805.76
15,000.00 10,079.00 9,207.15 871.85
600.00 410.00 800.00 390.00
0.00 0.00 0.00 0.00
7,200.00 1,095.00 600.00 495.00
40,000.00 26,852.00 9,496.25 17,355.75
5,000.00 3,637.00 2,113.20 1,523.80
0.00 0.00 0.00 0.00
450,000.00 212,174.00 283,795.71 71,621.71
0.00 0.00 0.00 0.00
54,600.00 36,400.00 31,850.00 4,550.00
14,700.00 9,800.00 8,575.00 1,225.00
14,700.00 9,800.00 8,575.00 1,225.00
18,000.00 12,000.00 10,500.00 1,500.00
0.00 0.00 0.00 0.00
1,500.00 882.00 55.63 826.37
1,115,503.00 614,032.00 593,848.30 20,183.70
100,000.00 59,410.00 51,878.69 7,531.31
20,000.00 13,336.00 33,032.42 19,696.42
200.00 0.00 0.00 0.00
700.00 489.00 98.28 390.72
120,900.00 73,235.00 85,009.39 11,774.39
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
18,500.00 0.00 0.00 0.00
121,300.00 0.00 0.00 0.00
190,800.00 0.00 0.00 0.00
714,300.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
2
Account Number Description
100 0000 3930 0100 Sale of Property (Material)
OTHER FINANCING SOURCES
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
0.00
1,044,900.00
0.00 0.00 0.00
0.00 0.00 0.00
0000 11,005,121.00 5,023,300.00 1,216,387.11 3,806,912.89
Revenue 11,005,121.00 5,023,300.00 1,216,387.11 3,806,912.89
Expense
4000 MAYOR CITY COUNCIL
100- 4000 1200 -0000 Part Time Salaries 37,800.00 25,830.00 24,715.96 1,114.04
100-4000-1410-0000 PERA 1,890.00 1,266.00 1,236.05 29.95
100- 4000 -1420 -0000 FICA/Medicare 2,204.00 1,519.00 1,326.64 192.36
100 4000 1500 -0000 Hospital Medical 46,488.00 33,720.00 12,121.30 21,598.70
100 -4000- 1520 -0000 Dental Insurance 2,460.00 1,789.00 1,189.78 599.22
PERSONNEL SERVICES 90,842.00 64,124.00 40,589.73 23,534.27
100 -4000- 3002 -0000 Contractual 33,500.00 20,000.00 1,559.94 18,440.06
100- 4000 3003 -0000 Orderly Annexation 5,700.00 5,305.00 6,243.83 938.83
100- 4000 3099 -0000 Other Professional Services 3,000.00 3,000.00 0.00 3,000.00
100- 4000 3102 -0000 Postage 0.00 0.00 0.00 0.00
100 -4000- 3200 -0000 Mileage 200.00 124.00 0.00 124.00
100 -4000- 3201 -0000 Seminar /Conference Fees 2,500.00 2,345.00 570.00 1,775.00
100 -4000- 3202 -0000 Meals 750.00 460.00 131.00 329.00
100 -4000- 3203 -0000 Housing 2,000.00 1,730.00 0.00 1,730.00
100- 4000 3500 -0000 General Insurance 1,810.00 0.00 0.00 0.00
SERVICES AND CHARGES 49,460.00 32,964.00 8,504.77 24,459.23
100 4000 -4000 -0000 Memberships and Dues 15,220.00 2,964.00 0.00 2,964.00
100 -4000- 4010 -0000 Contingency 0.00 0.00 0.00 0.00
100 -4000- 4099 -0000 Miscellaneous Charges 2,500.00 813.00 306.60 506.40
MISCELLANEOUS 17,720.00 3,777.00 306.60 3,470.40
100 4000 7010 0000 Depreciation Purchased 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4000 MAYOR CITY COUNCIL 158,022.00 100,865.00 49,401.10 51,463.90
4010 ELECTIONS
100- 4010 -1100 -0000 Overtime Fulltime 0.00 0.00 0.00 0.00
100- 4010- 1200- 0000Part Time Salaries 0.00 0.00 0.00 0.00
100 4010 1410- 0000PERA 0.00 0.00 0.00 0.00
100 -4010- 1420- 0000FICA/Medicare 0.00 0.00 0.00 0.00
100 -4010- 1500 -0000 Hospital Medical 0.00 0.00 0.00 0.00
100 -4010- 1520 -0000 Dental Insurance 0.00 0.00 0.00 0.00
100 -4010- 1550 -0000 Judges /Custodian 0.00 0.00 0.00 0.00
PERSONNEL SERVICES 0.00 0.00 0.00 0.00
100 4010 2101 0000 General Supplies
SUPPLIES
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
100- 4010 3102 -0000 Postage 0.00 0.00 50.40 -50.40
100- 4010 3200 -0000 Mileage 0.00 0.00 0.00 0.00
100- 4010- 3202 -0000 Meals 0.00 0.00 0.00 0.00
100- 4010- 3400 -0000 Printing and Publishing 0.00 0.00 0.00 0.00
100- 4010- 3500 -0000 General Insurance 0.00 0.00 0.00 0.00
100- 4010 3707 -0000 Maintenance Agreements 4,230.00 4,230.00 4,230.00 0.00
3
Account Number Description
SERVICES AND CHARGES
100 4010 4099 -0000 Miscellaneous Charges
MISCELLANEOUS
100 4010 -5300 -0000 C/O Machinery Equipment
CAPITAL OUTLAY
100 4010 -7010 -0000 Depreciation Purchased
DEPRECIATION
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
4,230.00 4,230.00 4,280.40 -50.40
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
4010 ELECTIONS 4,230.00 4,230.00 4,280.40 -50.40
4020 MIS SUPPORT SERVICES
100 -4020- 1000 -0000 Full Time Salaries 114,549.00 68,887.00 63,106.39 5,780.61
100- 4020 -1100 -0000 Overtime Full Time 0.00 0.00 0.00 0.00
100- 4020 1112 -0000 Sick Pay 0.00 0.00 1,707.98 1,707.98
100- 4020 1113 -0000 Vacation Pay 0.00 0.00 6,380.30 6,380.30
100- 4020 1200 -0000 Part Time Salaries 0.00 0.00 0.00 0.00
100- 4020 1410- 0000PERA 7,732.00 4,734.00 4,803.54 -69.54
100 -4020- 1420- 0000FICA/Medicare 8,763.00 5,367.00 5,326.66 40.34
100 -4020- 1500 -0000 Hospital Medical 11,858.00 8,552.00 7,970.38 581.62
100 4020 1520 -0000 Dental Insurance 886.00 592.00 642.48 -50.48
100 4020 1540 -0000 Life lnsurance 104.00 72.00 69.12 2.88
PERSONNEL SERVICES 143,892.00 88,204.00 90,006.85 1,802.85
100 4020 2101 -0000 General Supplies 1,500.00 1,237.00 362.73 874.27
100- 4020 2107 -0000 Software 3,000.00 1,799.00 185.46 1,613.54
100- 4020 2302 -0000 Other Minor Equipment 2,800.00 1,489.00 194.88 1,294.12
SUPPLIES 7,300.00 4,525.00 743.07 3,781.93
100 4020 3010 -0000 Internet 3,000.00 1,653.00 2,028.15 375.15
100- 4020 3099 -0000 Other Professional Services 2,000.00 1,420.00 236.25 1,183.75
100- 4020 3101 -0000 Telephone 0.00 0.00 0.00 0.00
100- 4020 3103 -0000 Pager Services 0.00 0.00 0.00 0.00
100- 4020 3200 -0000 Mileage 300.00 32.00 0.00 32.00
100 -4020- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 0.00
100 -4020- 3202 -0000 Meals 0.00 0.00 0.00 0.00
100 -4020- 3203 -0000 Housing 0.00 0.00 0.00 0.00
100 -4020- 3400 -0000 Printing and Publishing 0.00 0.00 0.00 0.00
100 -4020- 3500 -0000 General lnsurance 828.00 0.00 0.00 0.00
100 -4020- 3702 -0000 Equipment Repair Charges 700.00 278.00 0.00 278.00
100 4020 3707 -0000 Maintenance Agreements 14,400.00 9,352.00 7,321.98 2,030.02
SERVICES AND CHARGES 21,228.00 12,735.00 9,586.38 3,148.62
100- 4020 -4000 -0000 Memberships and Dues 0.00 0.00 0.00 0.00
100 4020 4001 -0000 Subscriptions 0.00 0.00 0:00 0.00
100 -4020- 4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 0.00
MISCELLANEOUS 0.00 0.00 0.00 0.00
100 4020 -5310 -0000 C/O MIS Computer Equipment
CAPITAL OUTLAY
100- 4020 7010 -0000 Depreciation Purchased
DEPRECIATION
120,100.00 60,757.00 9,833.32 50,923.68
120,100.00 60,757.00 9,833.32 50,923.68
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
4
Account Number Description
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
4020 MIS SUPPORT SERVICES 292,520.00 166,221.00 110,169.62 56,051.38
4030 FINANCE
100 4030 -1000 -0000 Full Time Salaries 257,313.00 159,760.00 125,998.80 33,761.20
100- 4030 1100 -0000 Overtime Full Time 0.00 0.00 0.00 0.00
100 4030 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00
100 -4030- 1112 -0000 Sick Pay 0.00 0.00 5,526.36 5,526.36
100- 4030 1113 -0000 Vacation Pay 0.00 0.00 8,749.97 8,749.97
100 4030 -1200 -0000 Part Time Salaries 0.00 0.00 0.00 0.00
100 4030 1410- 0000PERA 17,368.00 10,707.00 9,464.20 1,242.80
100- 4030 1420 -0000 FICA/Medicare 19,684.00 12,313.00 10,299.86 2,013.14
100- 4030 1500 -0000 Hospital Medical 30,868.00 22,685.00 18,718.76 3,966.24
100- 4030 -1520 -0000 Dental Insurance 1,968.00 1,456.00 1,249.34 206.66
100- 4030 -1540 -0000 Life lnsurance 232.00 164.00 129.60 34.40
PERSONNEL SERVICES 327,433.00 207,085.00 180,136.89 26,948.11
100- 4030 2000 -0000 Office Supplies 2,200.00 1,012.00 484.72 527.28
100 -4030- 2101 -0000 General Supplies 1,000.00 500.00 0.00 500.00
100-4030-2111-0000 Paper/Forms 2,000.00 569.00 0.00 569.00
100 -4030- 2302 -0000 Other Minor Equipment 1,500.00 818.00 0.00 818.00
SUPPLIES 6,700.00 2,899.00 484.72 2,414.28
100 -4030- 3004 -0000 Auditing 32,000.00 29,499.00 32,188.00 2,689.00
100 -4030- 3011 -0000 Assessing Special Assessments 20.00 20.00 0.00 20.00
100 -4030- 3012 -0000 Computer Programming 1,500.00 1,500.00 0.00 1,500.00
100 -4030- 3013 -0000 Records Retention 0.00 0.00 66.30 -66.30
100 4030 3099 -0000 Other Professional Services 3,000.00 1,389.00 2,728.29 1,339.29
100- 4030 3102 -0000 Postage 1,800.00 919.00 726.91 192.09
100 -4030- 3200 -0000 Mileage 150.00 51.00 0.00 51.00
100 -4030- 3201 -0000 Seminar /Conference Fees 2,500.00 2,260.00 30.00 2,230.00
100 -4030- 3202 -0000 Meals 100.00 88.00 0.00 88.00
100 -4030- 3203 -0000 Housing 0.00 0.00 0.00 0.00
100 -4030- 3400 -0000 Printing and Publishing 1,500.00 854.00 511.92 342.08
100 -4030- 3500 -0000 General lnsurance 5,061.00 0.00 0.00 0.00
100 -4030- 3502 -0000 Bonds 0.00 0.00 0.00 0.00
100 4030 3702 -0000 Equipment Repair Charges 0.00 0.00 0.00 0.00
100 -4030- 3707 -0000 Maintenance Agreements 19,000.00 18,778.00 18,446.45 331.55
SERVICES AND CHARGES 66,631.00 55,358.00 54,697.87 660.13
100 -4030- 4000 -0000 Memberships and Dues 550.00 424.00 110.00 314.00
100- 4030 4001 -0000 Subscriptions 250.00 250.00 245.00 5.00
100 -4030- 4099 -0000 Miscellaneous Charges 800.00 693.00 883.30 190.30
MISCELLANEOUS 1,600.00 1,367.00 1,238.30 128.70
100 4030 -5200 -0000 CO Improvements
100- 4030 -5300 -0000 C/O Machinery Equipment
100 4030 -5310 -0000 C/O MIS Computer Equipment
CAPITAL OUTLAY
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
2,400.00 1,088.00 0.00 1,088.00
2,400.00 1,088.00 0.00 1,088.00
100 4030 7010 0000 Depreciation Purchased 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4030 FINANCE 404,764.00 267,797.00 236,557.78 31,239.22
4040 ADMINISTRATION
100 -4040- 1000 -0000 Full Time Salaries 278,877.00 177,698.00 157,471.96 20,226.04
5
Account Number Description
100- 4040 -5300 -0000 C/O Machinery Equipment
100 4040 -5310 -0000 C/O MIS Computer Equipment
CAPITAL OUTLAY
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
100 -4040- 1100 -0000 Overtime Full Time 0.00 0.00 0.00 0.00
100- 4040 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00
100- 4040 -1112 -0000 Sick Pay 0.00 0.00 1,722.24 1,722.24
100- 4040 1113 -0000 Vacation Pay 0.00 0.00 14,748.90 14,748.90
100- 4040 1200 -0000 Part Time Salaries 6,500.00 4,356.00 2,385.00 1,971.00
100- 4040 -1410 -0000 PERA 18,580.00 11,710.00 11,596.34 113.66
100-4040-1420-0000 FICA/Medicare 21,830.00 0.00 13,358.02 13,358.02
100- 4040 1430 -0000 Deferred Compensation 0.00 0.00 0.00 0.00
100- 4040 1500 -0000 Hospital Medical 25,693.00 18,989.00 17,269.17 1,719.83
100- 4040 1520 -0000 Dental Insurance 1,919.00 1,436.00 1,392.06 43.94
100- 4040 1540 -0000 Life Insurance 226.00 0.00 149.76 149.76
PERSONNEL SERVICES 353,625.00 214,189.00 220,093.45 5,904.45
100 4040 2000 -0000 Office Supplies 2,500.00 1,002.00 454.50 547.50
100- 4040 2101 -0000 General Supplies 500.00 307.00 299.59 7.41
100- 4040 2302 -0000 Other Minor Equipment 1,000.00 940.00 0.00 940.00
SUPPLIES 4,000.00 2,249.00 754.09 1,494.91
100 -4040- 3011 -0000 Assessing 86,957.00 86,957.00 88,150.14 1,193.14
100 -4040- 3013 -0000 Records Retention 1,750.00 1,209.00 1,126.61 82.39
100 -4040- 3099 -0000 Other Professional Services 25,000.00 8,235.00 1,930.10 6,304.90
100 -4040- 3101 -0000 Telephone 2,000.00 1,169.00 0.00 1,169.00
100- 4040 3102 -0000 Postage 2,700.00 4,120.00 4,959.00 839.00
100 4040 3103 -0000 Cellular Phones 0.00 0.00 266.50 266.50
100 4040 3200 -0000 Mileage 300.00 186.00 0.00 186.00
100- 4040 3201 -0000 Seminar /Conference Fees 1,500.00 1,185.00 293.00 892.00
100 -4040- 3202 -0000 Meals 300.00 75.00 0.00 75.00
100 4040 3203 -0000 Housing 1,200.00 521.00 0.00 521.00
100 -4040- 3400 -0000 Printing and Publishing 6,890.00 4,250.00 2,676.43 1,573.57
100 4040 3500 -0000 General Insurance 5,003.00 0.00 0.00 0.00
100 -4040- 3702 -0000 Equipment Repair Charges 600.00 470.00 70.25 399.75
100- 4040 3707 -0000 Maintenance Agreements 8,000.00 8,000.00 8,799.75 799.75
SERVICES AND CHARGES 142,200.00 116,377.00 108,271.78 8,105.22
100 4040 4000 -0000 Memberships and Dues 2,250.00 1,039.00 1,352.14 313.14
100 4040 -4001 -0000 Subscriptions 1,400.00 1,163.00 471.71 691.29
100 4040 4099 -0000 Miscellaneous Charges 0.00 0.00 6.00 -6.00
MISCELLANEOUS 3,650.00 2,202.00 1,829.85 372.15
0.00 0.00 0.00 0.00
15,300.00 13,829.00 2,831.00 10,998.00
15,300.00 13,829.00 2,831.00 10,998.00
100 4040 7010 0000 Depreciation Purchased 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4040 ADMINISTRATION 518,775.00 348,846.00 333,780.17 15,065.83
4045 LEGAL /CITY ATTORNEY
100- 4045- 1200 -0000 Retainer 101,585.00 63,446.00 61,375.00 2,071.00
100-4045-1410-0000 PERA 6,857.00 4,278.00 4,140.76 137.24
100 4045- 1420- 0000FICA/Medicare 7,771.00 4,834.00 4,273.80 560.20
100 -4045- 1500 -0000 Hospital Medical 11,104.00 8,066.00 7,648.74 417.26
100 -4045- 1520 -0000 Dental lnsurance 492.00 365.00 356.94 8.06
PERSONNEL SERVICES 127,809.00 80,989.00 77,795.24 3,193.76
6
Account Number Description
100 -4045- 2101 -0000 General Supplies
SUPPLIES
100 -4045- 4099 -0000 Miscellaneous Charges
MISCELLANEOUS
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
1,500.00 972.00 1,812.45 840.45
1,500.00 972.00 1,812.45 840.45
100- 4045- 3008 -0000 Legal Prosecution 136,821.00 82,262.00 85,726.50 3,464.50
100 -4045- 3015 -0000 Annexation 0.00 0.00 0.00 0.00
100 -4045- 3016- 0000lnterstate Bridge 0.00 0.00 0.00 0.00
100 -4045- 3018 -0000 Annexation Easements 0.00 0.00 0.00 0.00
100 4045- 3099 -0000 Other Professional Services 0.00 0.00 5,312.50 5,312.50
100- 4045- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 0.00
100 -4045- 3500 -0000 General Insurance 3,008.00 0.00 0.00 0.00
SERVICES AND CHARGES 139,829.00 82,262.00 91,039.00 8,777.00
0.00 0.00 71.00 -71.00
0.00 0.00 71.00 -71.00
4045 LEGAL /CITY ATTORNEY 269,138.00 164,223.00 170,717.69 6,494.69
4050 PLANT /CITY HALL
100 4050- 1000 -0000 Full Time Salaries 0.00 0.00 0.00 0.00
100- 4050 1100 -0000 Overtime Full Time 0.00 0.00 0.00 0.00
100- 4050- 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00
100- 4050- 1112 -0000 Sick Pay 0.00 0.00 0.00 0.00
100 4050 -1113 -0000 Vacation Pay 0.00 0.00 0.00 0.00
100 4050- 1410- 0000PERA 0.00 0.00 0.00 0.00
100- 4050- 1420- 0000FICA/Medicare 0.00 0.00 0.00 0.00
100- 4050- 1500 -0000 Hospital Medical 0.00 0.00 0.00 0.00
100 4050- 1520 -0000 Dental Insurance 0.00 0.00 0.00 0.00
100- 4050- 1540 -0000 Life Insurance 0.00 151.00 0.00 151.00
PERSONNEL SERVICES 0.00 151.00 0.00 151.00
100 -4050- 2101 -0000 General Supplies 1,200.00 765.00 3,383.95 2,618.95
100 -4050- 2102 -0000 Janitorial Supplies 6,000.00 3,526.00 1,840.84 1,685.16
100 -4050- 2201 -0000 Equipment Repair Supplies 300.00 300.00 0.00 300.00
100 -4050- 2202 -0000 Building Repair Supplies 2,000.00 1,096.00 0.00 1,096.00
100 -4050- 2302 -0000 Other Minor Equipment 1,000.00 579.00 0.00 579.00
SUPPLIES 10,500.00 6,266.00 5,224.79 1,041.21
100 -4050- 3002 -0000 Contractual 25,000.00 15,933.00 24,802.35 8,869.35
100 -4050- 3099 -0000 Other Professional Services 12,000.00 5,648.00 750.00 4,898.00
100 4050- 3101 -0000 Telephone 14,000.00 8,997.00 5,712.54 3,284.46
100- 4050 -3104 -0000 Pager Service 0.00 0.00 0.00 0.00
100- 4050- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 0.00
100 -4050- 3500 -0000 General Insurance 2,757.00 0.00 0.00 0.00
100 4050- 3600 -0000 Electricity 36,750.00 20,381.00 19,519.27 861.73
100 -4050- 3601 -0000 Natural Gas 30,000.00 19,229.00 11,518.25 7,710.75
100 4050- 3702 -0000 Equipment Repair Charges 5,000.00 1,730.00 4,271.15 2,541.15
100 4050- 3703 -0000 Building Repair Charges 10,000.00 4,259.00 1,023.41 3,235.59
100- 4050- 3707 -0000 Maintenance Agreements 17,500.00 16,804.00 7,137.78 9,666.22
100- 4050- 3806 -0000 Uniforms 0.00 0.00 0.00 0.00
SERVICES AND CHARGES 153,007.00 92,981.00 74,734.75 18,246.25
100- 4050 -4012 -0000 Pest Control 300.00 107.00 0.00 107.00
100 4050- 4099 -0000 Miscellaneous Charges 0.00 0.00 351.78 351.78
MISCELLANEOUS 300.00 107.00 351.78 244.78
100- 4050 -5200 -0000 C/O Improvements 69,000.00 57,411.00 0.00 57,411.00
7
Account Number Description
100- 4050 -5300 -0000 C/O Machinery Equipment
CAPITAL OUTLAY
100 -4050- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4050 PLANT /CITY HALL 232,807.00 156,916.00 81,773.50 75,142.50
4055 COMMUNITY DEVELOPMENT
100- 4055- 1000 -0000 Full Time Salaries 182,941.00 110,704.00 106,538.39 4,165.61
100 4055- 1100 -0000 Overtime Full Time 1,000.00 485.00 0.00 485.00
100- 4055- 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00
100- 4055- 1112 -0000 Sick Pay 0.00 0.00 1,106.55 1,106.55
100- 4055- 1113 -0000 Vacation Pay 0.00 0.00 6,257.80 6,257.80
100 4055- 1199 -0000 Labor /Benefits Vehicle Repair 0.00 0.00 416.19 416.19
100- 4055- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 0.00
100 4055- 1410- 0000PERA 12,417.00 7,616.00 7,684.87 -68.87
100-4055-1420-0000 FICA/Medicare 14,072.00 9,037.00 8,393.09 643.91
100- 4055 1500 -0000 Hospital Medical 20,986.00 15,414.00 14,290.70 1,123.30
100- 4055- 1520 -0000 Dental lnsurance 1,230.00 910.00 892.38 17.62
100- 4055 -1540 -0000 Life lnsurance 145.00 102.00 96.00 6.00
PERSONNEL SERVICES 232,791.00 144,268.00 145,675.97 1,407.97
100 4055- 2000 -0000 Office Supplies 2,500.00 1,641.00 651.04 989.96
100 -4055- 2101 -0000 General Supplies 500.00 257.00 337.89 -80.89
100- 4055- 2107 -0000 Computer Software 0.00 0.00 0.00 0.00
100- 4055- 2110 -0000 Automotive Fuel 2,800.00 1,785.00 884.68 900.32
100- 4055- 220 1 -0000 Equipment Repair Supplies 0.00 0.00 210.54 210.54
100- 4055- 2302 -0000 Other Minor Equipment 100.00 26.00 0.00 26.00
SUPPLIES 5,900.00 3,709.00 2,084.15 1,624.85
100 -4055- 3013 -0000 Record Retention 1,000.00 33.00 0.00 33.00
100- 4055- 3099 -0000 Other Professional Services 7,500.00 4,780.00 20,000.00 15,220.00
100 -4055- 3102 -0000 Postage 3,000.00 1,484.00 1,129.26 354.74
100 4055- 3200 -0000 Mileage 200.00 66.00 0.00 66.00
100 -4055- 3201 -0000 Seminar /Conference Fees 300.00 154.00 270.00 116.00
100 -4055- 3202 -0000 Meals 0.00 0.00 0.00 0.00
100 4055- 3203 -0000 Housing 0.00 0.00 0.00 0.00
100- 4055- 3204 -0000 Education 0.00 0.00 0.00 0.00
100- 4055- 3400 -0000 Printing and Publishing 4,000.00 2,214.00 1,787.04 426.96
100 4055- 3500 -0000 General Insurance 3,599.00 0.00 0.00 0.00
100- 4055- 3702 -0000 Equipment Repair Charges 500.00 388.00 0.00 388.00
100 4055- 3707 -0000 Maintenance Agreements 2,000.00 1,000.00 0.00 1,000.00
SERVICES AND CHARGES 22,099.00 10,119.00 23,186.30 13,067.30
100- 4055- 4000 -0000 Memberships and Dues 900.00 786.00 1,243.50 457.50
100 -4055- 4001 -0000 Subscriptions 200.00 168.00 98.32 69.68
100 -4055- 4099 -0000 Miscellaneous Charges 1,400.00 1,119.00 105.22 1,013.78
MISCELLANEOUS 2,500.00 2,073.00 1,447.04 625.96
100 4055 -5200 -0000 C/O Improvements
100 4055 -5300 -0000 C/O Machinery Equipment
100- 4055 -5310 -0000 C/O MIS Computer Equipment
100 4055 -5400 -0000 C/O Automotive Equipment
CAPITAL OUTLAY
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
0.00 0.00 1,462.18 1,462.18
69,000.00 57,411.00 1,462.18 55,948.82
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
5,200.00 3,121.00 0.00 3,121.00
0.00 0.00 0.00 0.00
5,200.00 3,121.00 0.00 3,121.00
8
Account Number Description
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
100 4055- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4055 COMMUNITY DEVELOPMENT 268,490.00 163,290.00 172,393.46 9,103.46
4060 POLICE
100 4060 1000- 0000Full Time Salaries 1,678,863.00 1,026,786.00 900,220.52 126,565.48
100 4060- 1100 -0000 Overtime Full Time 95,000.00 72,025.00 92,025.58 20,000.58
100 4060 1110 -0000 Overtime Fulltime (Airport) 0.00 0.00 0.00 0.00
100- 4060 -1111 -0000 Severance Pay 0.00 0.00 0.00 0.00
100 4060 1112 -0000 Sick Pay 0.00 0.00 41,909.61 41,909.61
100- 4060 1113 -0000 Vacation Pay 0.00 0.00 76,739.13 76,739.13
100- 4060 -1 199 -0000 Labor /Benefits Vehicle Repair 4,000.00 1,935.00 1,834.73 100.27
100- 4060 1200 -0000 Part Time Salaries 40,000.00 26,151.00 17,116.50 9,034.50
100 4060 -1300 -0000 Overtime Part Time 0.00 0.00 344.26 344.26
100 4060 1410- 0000PERA 256,383.00 151,960.00 151,657.18 302.82
100-4060-1420-0000 FICA/Medicare 35,547.00 21,417.00 17,835.42 3,581.58
100- 4060 1500 -0000 Hospital Medical 218,894.00 154,375.00 141,019.38 13,355.62
100 -4060- 1520 -0000 Dental Insurance 12,546.00 9,254.00 8,865.95 388.05
100 -4060- 1540 -0000 Life lnsurance 1,479.00 986.00 963.60 22.40
100- 4060 1700 -0000 Uniform Allowance 17,000.00 11,888.00 7,184.97 4,703.03
100 4060 1910 -0000 Holiday Pay 74,655.00 1,134.00 3,972.30 2,838.30
PERSONNEL SERVICES 2,434,367.00 1,477,911.00 1,461,689.13 16,221.87
100 4060 2000 -0000 Office Supplies 5,500.00 3,522.00 1,828.25 1,693.75
100 4060 2101 -0000 General Supplies 11,000.00 7,353.00 3,897.17 3,455.83
100 4060 2103 -0000 Auto Maintenance Supplies 1,500.00 876.00 1,671.20 795.20
100- 4060 -2110 -0000 Automotive Fuel 80,000.00 54,685.00 30,257.64 24,427.36
100-4060-2111-0000 Paper/Forms 1,800.00 911.00 0.00 911.00
100 4060 -2115 -0000 Tires 2,500.00 414.00 0.00 414.00
100 4060 2201 -0000 Equipment Repair Supplies 700.00 417.00 1,147.51 730.51
100 4060 2302 -0000 Other Minor Equipment 8,000.00 4,899.00 108.16 4,790.84
SUPPLIES 111,000.00 73,077.00 38,909.93 34,167.07
100 4060 3099 -0000 Other Professional Services 7,000.00 5,555.00 1,495.58 4,059.42
100- 4060 3101 -0000 Telephone 2,500.00 2,500.00 0.00 2,500.00
100 4060 3102 -0000 Postage 1,500.00 753.00 524.71 228.29
100 4060 3103 -0000 Cellular Phones 10,000.00 5,161.00 8,265.95 3,104.95
100- 4060 3104 -0000 Pagers 1,500.00 691.00 275.70 415.30
100 -4060- 3105 -0000 800 MHZ Radio Service Fee 15,000.00 7,488.00 12,438.04 4,950.04
100 -4060- 3106 -0000 Terminal Access Charge 26,500.00 13,051.00 14,770.00 -1,719.00
100 4060 -3200 -0000 Mileage 0.00 0.00 0.00 0.00
100 -4060 -3201 -0000 Training 15,000.00 9,732.00 2,612.00 7,120.00
100 -4060- 3202 -0000 Meals 1,500.00 1,287.00 232.66 1,054.34
100 -4060- 3203 -0000 Housing 2,250.00 1,002.00 0.00 1,002.00
100 -4060- 3204 -0000 Education 3,250.00 0.00 6,885.66 6,885.66
100 -4060- 3400 -0000 Printing and Publishing 2,500.00 1,134.00 1,930.09 796.09
100 -4060- 3500 -0000 General Insurance 88,335.00 0.00 0.00 0.00
100 -4060- 3701 -0000 Vehicle Repair Charges 12,000.00 6,305.00 12,028.87 5,723.87
100 -4060- 3702 -0000 Equipment Repair Charges 3,000.00 1,750.00 66.50 1,683.50
100- 4060 3707 -0000 Maintenance Agreements 6,000.00 1,739.00 0.00 1,739.00
100- 4060 3804 -0000 Equipment Rental /Lease 4,000.00 2,664.00 0.00 2,664.00
SERVICES AND CHARGES 201,835.00 60,812.00 61,525.76 713.76
100 -4060- 4000 -0000 Memberships and Dues
100- 4060 -4001 -0000 Subscriptions
1,500.00 1,429.00 815.00 614.00
250.00 44.00 201.40 157.40
9
Account Number Description
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
100- 4060 4004 -0000 Vet Fees 6,000.00 3,1 85.00 2,140.31
100 -4060- 4008 -0000 Doctor's Fees 2,500.00 1,789.00 262.00
100- 4060 4099 -0000 Miscellaneous Charges 1,500.00 804.00 10,062.78
MISCELLANEOUS 11,750.00 7,251.00 13,481.49
100- 4060 -5300 -0000 C/O Machinery Equipment
100- 4060 -5310 -0000 C/O MIS Computer Equipment
100 4060 -5400 -0000 C/O Automotive Equipment
CAPITAL OUTLAY
21,500.00 20,075.00 24,791.86 4,716.86
79,300.00 41,748.00 22,755.64 18,992.36
127,000.00 118,440.00 72,761.96 45,678.04
227,800.00 180,263.00 120,309.46 59,953.54
100- 4060 -7010 -0000 Depreciation- Purchased 0.00 0.00 0.00
100 4060 7020 -0000 Depreciation Contributed 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
4060 POLICE 2,986,752.00 1,799,314.00 1,695,915.77 103,398.23
4070 FIRE
100-4070-1000-0000 Full Time Salaries 576,318.00 355,012.00 291,729.37
100- 4070 1100 -0000 Overtime Full Time 42,500.00 28,323.00 24,129.06
100- 4070 -1111 -0000 Severance Pay 0.00 0.00 26,512.51
100 4070 -1112 -0000 Sick Pay 0.00 0.00 18,750.43
100 4070 -1113 -0000 Vacation Pay 0.00 0.00 27,502.90
100- 4070 1199 -0000 Labor/Benefits Vehicle Repair 1,500.00 592.00 986.63
100 -4070- 1200 -0000 Part Time Salaries 100,000.00 66,346.00 71,583.26
100 -4070- 1300 -0000 Overtime Part Time 5,000.00 3,495.00 2,927.69
100-4070-1410-0000 PERA 91,017.00 55,451.00 49,423.68
100 -4070- 1420- 0000FICA/Medicare 19,485.00 11,900.00 6,984.32
100- 4070 1500 -0000 Hospital Medical 86,390.00 63,301.00 51,878.27
100 4070 1520 -0000 Dental Insurance 4,674.00 3,460.00 3,050.96
100 4070 1540 -0000 Life Insurance 551.00 367.00 322.80
100- 4070 1700 -0000 Uniform Allowance 4,000.00 2,017.00 1,263.85
100- 4070 1910 -0000 Holiday Pay 17,664.00 0.00 488.77
100- 4070 1920 -0000 Medical Evaluations 4,500.00 1,587.00 360.00
PERSONNEL SERVICES 953,599.00 591,851.00 577,894.50
1,044.69
1,527.00
9,258.78
6,230.49
0.00
0.00
0.00
63,282.63
4,193.94
26,512.51
18,750.43
27,502.90
394.63
5,237.26
567.31
6,027.32
4,915.68
11,422.73
409.04
44.20
753.15
488.77
1,227.00
13,956.50
100 4070 2000 -0000 Office Supplies 1,500.00 776.00 1,168.75 392.75
100 -4070- 2101 -0000 General Supplies 1,500.00 745.00 842.16 -97.16
100- 4070 2103 -0000 Auto Maintenance Supplies 500.00 125.00 137.70 -12.70
100- 4070 2107 -0000 Computer Software 0.00 0.00 0.00 0.00
100 4070 2108 -0000 Fire Education Materials 4,000.00 422.00 997.73 575.73
100- 4070 2110 -0000 Automotive Fuel 17,000.00 11,599.00 6,320.38 5,278.62
100-4070-2111-0000 Paper/Forms 350.00 135.00 0.00 135.00
100 4070 2115 -0000 Tires 2,000.00 1,032.00 2,413.73 1,381.73
100- 4070 2201 -0000 Equipment Repair Supplies 1,000.00 290.00 143.22 146.78
100 4070 2301 -0000 Safety Equipment 3,000.00 1,031.00 873.68 1,904.68
100 -4070- 2302 -0000 Other Minor Equipment 3,000.00 1,274.00 280.82 993.18
SUPPLIES 33,850.00 17,429.00 11,430.81 5,998.19
100 -4070- 3010 -0000 Internet Service 0.00 0.00 0.00 0.00
100 4070 3099 -0000 Professional Services 4,500.00 2,408.00 1,709.91 698.09
100 4070 3101 -0000 Telephone 0.00 0.00 140.60 140.60
100- 4070 3102 -0000 Postage 750.00 473.00 203.83 269.17
100 -4070- 3103 -0000 Cellular Phones 1,500.00 814.00 1,330.45 516.45
100 -4070- 3104 -0000 Pager Services 0.00 0.00 295.29 295.29
100 -4070- 3105 -0000 860 MHZ Radio Service Fee 11,500.00 6,360.00 5,663.80 696.20
100 -4070- 3200 -0000 Mileage 0.00 0.00 0.00 0.00
10
Account Number Description
100 4070 3201 -0000 Seminar /Conference Fees 2,000.00 899.00 60.00 839.00
100 4070 3202 -0000 Meals 0.00 0.00 0.00 0.00
100 4070 3203 -0000 Housing 1,500.00 674.00 0.00 674.00
100 -4070- 3204 -0000 Training and Education 10,000.00 6,329.00 3,943.97 2,385.03
100 4070 3400 -0000 Printing and Publishing 750.00 388.00 0.00 388.00
100- 4070 3500 -0000 General Insurance 63,213.00 1,495.00 1,234.00 261.00
100- 4070 3701 -0000 Vehicle Repair Charges 18,000.00 11,769.00 6,033.59 5,735.41
100 4070 3702 -0000 Equipment Repair Charges 1,500.00 646.00 919.03 273.03
100- 4070 3707 -0000 Maintenance Agreements 0.00 0.00 0.00 0.00
SERVICES AND CHARGES 115,213.00 32,255.00 21,534.47 10,720.53
100 4070 4000 -0000 Memberships and Dues 1,500.00 1,438.00 1,174.00 264.00
100- 4070 4001 -0000 Subscriptions 500.00 344.00 41.95 302.05
100 4070 4002 -0000 Laundry 150.00 116.00 0.00 116.00
100- 4070 4099 -0000 Miscellaneous Charges 2,000.00 1,093.00 784.19 308.81
MISCELLANEOUS 4,150.00 2,991.00 2,000.14 990.86
100 4070 -5200 -0000 C/O Improvements
100 4070 -5300 -0000 C/O Machinery Equipment
100 4070 -5310 -0000 C/O MIS Computer Equipment
100- 4070 -5400 -0000 CIO Automotive Equipment
CAPITAL OUTLAY
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
50,700.00 18,528.00 0.00 18,528.00
53,300.00 35,079.00 25,189.42 9,889.58
34,600.00 15,440.00 14,956.86 483.14
140,000.00 73,439.00 39,251.85 34,187.15
278,600.00 142,486.00 79,398.13 63,087.87
100 4070 7010 -0000 Depreciation Purchased 0.00 0.00 0.00 0.00
100 4070 7020 -0000 Depreciation Contributed 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4070 FIRE 1,385,412.00 787,012.00 692,258.05 94,753.95
4080 INSPECTIONS
100 4080 1000 -0000 Full Time Salaries 157,988.00 96,841.00 87,948.72 8,892.28
100 4080 -1100 -0000 Overtime Full Time 0.00 0.00 699.25 699.25
100- 4080 -1111 -0000 Severance Pay 0.00 0.00 0.00 0.00
100- 4080 -1112 -0000 Sick Pay 0.00 0.00 1,886.30 1,886.30
100 -4080- 1113 -0000 Vacation Pay 0.00 0.00 8,496.57 8,496.57
100- 4080 1199 -0000 Labor /Benefits Vehicle Repair 1,500.00 886.00 228.66 657.34
100 -4080- 1410- 0000PERA 10,664.00 6,639.00 6,681.58 -42.58
100-4080-1420-0000 FICA/Medicare 12,086.00 7,483.00 7,055.47 427.53
100 -4080- 1500 -0000 Hospital Medical 20,986.00 15,468.00 14,290.78 1,177.22
100 4080 1520.0000 Dental Insurance 1,230.00 929.00 892.32 36.68
100- 4080 -1540 -0000 Life Insurance 145.00 103.00 96.00 7.00
PERSONNEL SERVICES 204,599.00 128,349.00 128,275.65 7335
100 -4080- 2000 -0000 Office Supplies 1,400.00 596.00 180.73 415.27
100 -4080- 2101 -0000 General Supplies 1,100.00 807.00 109.95 697.05
100- 4080 -2110 -0000 Automotive Fuel 2,500.00 1,656.00 775.59 880.41
100 -4080- 2115 -0000 Tires 400.00 112.00 0.00 112.00
100 -4080- 2201 -0000 Equipment Repair Supplies 300.00 210.00 31.39 178.61
100 -4080- 2302 -0000 Other Minor Equipment 300.00 127.00 0.00 127.00
SUPPLIES 6,000.00 3,508.00 1,097.66 2,41034
100- 4080 -3012 -0000 Computer Programming 1,500.00 750.00 0.00 750.00
100- 4080 3013 -0000 Records Retention 0.00 0.00 0.00 0.00
100- 4080 3099 -0000 Other Professional Services 1,500.00 1,059.00 995.00 64.00
100- 4080 3101 -0000 Telephone 100.00 56.00 0.00 56.00
100- 4080 -3102 -0000 Postage 300.00 159.00 113.03 45.97
11
Account Number Description
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
100 4080 3103 -0000 Cellular Phones 1,000.00 587.00 304.49 282.51
100 4080 3200 -0000 Mileage 150.00 15.00 93.50 -78.50
100- 4080 3201 -0000 Seminar /Conference Fees 1,400.00 798.00 328.00 470.00
100 -4080- 3202 -0000 Meals 200.00 151.00 28.10 122.90
100- 4080 3203 -0000 Housing 400.00 356.00 110.38 245.62
100- 4080 3205 -0000 Education 200.00 200.00 0.00 200.00
100- 4080 3400 -0000 Printing and Publishing 1,000.00 825.00 203.00 622.00
100- 4080 3500 -0000 General Insurance 3,113.00 0.00 0.00 0.00
100 4080 3702 -0000 Equipment Repair Charges 300.00 0.00 0.00 0.00
100- 4080 3707 -0000 Maintenance Agreements 2,000.00 1,937.00 2,015.87 -78.87
100- 4080 3806 -0000 Uniforms 400.00 272.00 0.00 272.00
100- 4080 -3904 -0000 Building Permit Surcharge 15,000.00 8,203.00 5,478.26 2,724.74
SERVICES AND CHARGES 28,563.00 15,368.00 9,669.63 5,698.37
100 -4080- 4000 -0000 Memberships and Dues 350.00 77.00 135.00 -58.00
100 -4080- 4001 -0000 Subscriptions 0.00 0.00 0.00 0.00
100 -4080- 4099 -0000 Miscellaneous Charges 500.00 246.00 0.00 246.00
MISCELLANEOUS 850.00 323.00 135.00 188.00
100 4080 -5300 -0000 C/O Machinery Equipment
100 4080 -5310 -0000 C/O MIS Computer Equipment
100 4080 -5400 -0000 C/O Automotive Equipment
CAPITAL OUTLAY
100 4085 -5300 -0000 C/O Machinery Equipment
100 4085 -5310 -0000 C/O MIS Equipment
CAPITAL OUTLAY
100 4085 7010 0000 Depreciation Purchased
DEPRECIATION
4090 ENGINEERING
9,000.00 9,000.00 0.00 9,000.00
22,500.00 16,667.00 0.00 16,667.00
0.00 0.00 0.00 0.00
31,500.00 25,667.00 0.00 25,667.00
100 4080 7010 0000 Depreciation Purchased 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4080 INSPECTIONS 271,512.00 173,215.00 139,177.94 34,037.06
4085 CIVIL DEFENSE
100 4085 2101 0000 General Supplies 50.00 50.00 8,519.14 8,469.14
SUPPLIES 50.00 50.00 8,519.14 8,469.14
100 4085- 3104 -0000 Alarms And Sirens 2,500.00 2,500.00 0.00 2,500.00
100 4085- 3200 -0000 Mileage 0.00 0.00 0.00 0.00
100- 4085- 3201 -0000 Seminar /Conference Fees 900.00 847.00 790.00 57.00
100- 4085- 3203 -0000 Housing 1,000.00 1,000.00 0.00 1,000.00
100- 4085- 3500 -0000 General Insurance 65.00 0.00 0.00 0.00
100 -4085- 3600 -0000 Electricity 0.00 0.00 118.93 118.93
100- 4085- 3706 -0000 Command Post Maintenance 1,500.00 1,500.00 0.00 1,500.00
SERVICES AND CHARGES 5,965.00 5,847.00 908.93 4,938.07
100 4085- 4000 -0000 Memberships And Dues 300.00 264.00 130.00 134.00
100 4085- 4099 -0000 Miscellaneous Charges 250.00 167.00 314.32 147.32
MISCELLANEOUS 550.00 431.00 444.32 13.32
0.00 324.00 0.00 324.00
2,000.00 0.00 0.00 0.00
2,000.00 324.00 0.00 324.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
4085 CIVIL DEFENSE 8,565.00 6,652.00 9,872.39 3,220.39
12
Account Number Description
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
100 4090 1000- 0000Fu11 Time Salaries 230,331.00 144,526.00 130,677.22 13,848.78
100 -4090- 1100 -0000 Overtime Full Time 5,000.00 2,646.00 17.51 2,628.49
100- 4090 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00
100- 4090 -1112 -0000 Sick Pay 0.00 0.00 2,241.17 2,241.17
100- 4090 -1113 -0000 Vacation Pay 0.00 0.00 9,175.99 9,175.99
100 4090 1199 -0000 Labor /Benefits Vehicle Repair 500.00 195.00 0.00 195.00
100 -4090- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 0.00
100 -4090- 1300 -0000 Overtime Part Time 0.00 0.00 0.00 0.00
100-4090-1410-0000 PERA 15,733.00 9,824.00 9,493.47 330.53
100- 4090 1420- 0000FICA/Medicare 18,577.00 11,594.00 9,911.76 1,682.24
100 -4090- 1500 -0000 Hospital Medical 34,941.00 25,237.00 24,258.87 978.13
100 4090 1520 -0000 Dental Insurance 1,648.00 1,222.00 1,215.56 6.44
100 4090 1540 -0000 Life Insurance 193.00 129.00 128.64 0.36
PERSONNEL SERVICES 306,923.00 195,373.00 187,120.19 8,252.81
100 -4090- 2000 -0000 Office Supplies 2,075.00 1,476.00 132.48 1,343.52
100 4090 2101 -0000 General Supplies 850.00 356.00 30.22 325.78
100- 4090 2107 -0000 Computer Software 1,200.00 723.00 0.00 723.00
100- 4090 2110 -0000 Automotive Fuel 2,500.00 1,713.00 1,088.99 624.01
100 -4090- 2116 -0000 Hydrants 4,900.00 1,282.00 867.69 414.31
100- 4090 2302 -0000 Other Minor Equipment 500.00 55.00 0.00 55.00
SUPPLIES 12,025.00 5,605.00 2,119.38 3,485.62
100- 4090 3000 -0000 Consulting Engineer 0.00 0.00 0.00 0.00
100- 4090 3013 -0000 Records Retention 0.00 0.00 0.00 0.00
100- 4090 3099 -0000 Other Professional Services 0.00 0.00 0.00 0.00
100- 4090 3101 -0000 Telephone 0.00 0.00 0.00 0.00
100- 4090 3102 -0000 Postage 250.00 157.00 589.97 432.97
100 -4090- 3103 -0000 Cellular Phones 1,500.00 844.00 553.60 290.40
100 4090 3200 -0000 Mileage 0.00 0.00 0.00 0.00
100- 4090 3201 -0000 Seminar /Conference Fees 400.00 198.00 90.00 108.00
100 4090 3400 -0000 Printing and Publshing 0.00 0.00 0.00 0.00
100 4090 3500 -0000 General Insurance 16,842.00 0.00 0.00 0.00
100 4090 3702 -0000 Equipment Repair Charges 800.00 394.00 46.13 347.87
100- 4090 3707 -0000 Maintenance Agreements 2,900.00 1,936.00 1,917.35 18.65
100 4090 3802 -0000 Myrtle St Dump Site 0.00 0.00 0.00 0.00
SERVICES AND CHARGES 22,692.00 3,529.00 3,197.05 331.95
100 4090 -4000 -0000 Memberships And Dues 250.00 250.00 231.25 18.75
100 4090 4001 -0000 Subscriptions 0.00 0.00 0.00 0.00
100- 4090 4099 -0000 Miscellaneous Charges 1,100.00 650.00 36.00 614.00
MISCELLANEOUS 1,350.00 900.00 267.25 632.75
100- 4090 -5200 -0000 C/O Capital Improvements
100- 4090 -5300 -0000 C/O Machinery Equipment
100 4090 -5310 -0000 C/O MIS Computer Equipment
100 4090 -5400 -0000 C/O Automotive Equipment
CAPITAL OUTLAY
0.00
0.00
2,400.00
0.00
2,400.00
0.00 0.00 0.00
0.00 0.00 0.00
1,901.00 0.00 1,901.00
0.00 0.00 0.00
1,901.00 0.00 1,901.00
100 4090 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00
100 4090 7020 -0000 Depreciation Contributed 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4090 ENGINEERING 345,390.00 207,308.00 192,703.87 14,604.13
4100 STREET
13
Account Number Description
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
100-4100-1000-0000 Full Time Salaries 347,350.00 220,699.00 197,559.70 23,139.30
100 4100 1100 -0000 Overtime Full Time 10,000.00 6,608.00 6,101.08 506.92
100 -4100- 1111 -0000 Severance Pay 0.00 0.00 20,688.89 20,688.89
100- 4100 1112 -0000 Sick Pay 0.00 0.00 11,969.01 11,969.01
100- 4100 1113 -0000 Vacation Pay 4,169.00 2,365.00 17,713.46 15,348.46
100 -4100- 1199 -0000 Labor /Benefits- Vehicle Repair 7,500.00 3,555.00 3,466.21 -88.79
100 4100 1200 -0000 Part Time Salaries 18,000.00 14,460.00 4,207.86 10,252.14
100 4100 1300 -0000 Overtime Part Time 0.00 0.00 0.00 0.00
100-4100-1410-0000 PERA 24,385.00 15,208.00 15,346.97 138.97
100-4100-1420-0000 FICA/Medicare 29,581.00 18,613.00 18,636.24 -23.24
100 4100 1500 -0000 Hospital Medical 59,146.00 43,452.00 40,658.38 2,793.62
100 4100 1520 -0000 Dental Insurance 3,321.00 2,488.00 2,419.25 68.75
100 4100 1540 -0000 Life Insurance 390.00 260.00 261.60 -1.60
100- 4100- 1800 -0000 Longevity Pay 3,928.00 0.00 0.00 0.00
PERSONNEL SERVICES 492,770.00 320,598.00 332,096.23 11,498.23
100 4100 2000 -0000 Office Supplies 500.00 267.00 0.00 267.00
100- 4100 2101 -0000 General Supplies 20,000.00 13,261.00 5,844.62 7,416.38
100- 4100 2102 -0000 Janitorial Supplies 4,000.00 2,229.00 369.40 1,859.60
100 4100- 2105 -0000 Asphalt 35,000.00 22,592.00 20,445.98 2,146.02
100 4100 2106 -0000 Salt Sand 72,000.00 38,291.00 58,050.54 19,759.54
100 -4100- 2108 -0000 Gravel 2,500.00 1,627.00 25.56 1,601.44
100 -4100- 2110 -0000 Automotive Fuel 50,000.00 32,944.00 14,612.51 18,331.49
100 -4100- 2115 -0000 Tires 8,000.00 3,003.00 876.88 2,126.12
100 -4100- 2201 -0000 Equipment Repair Supplies 30,000.00 19,004.00 10,032.19 8,971.81
100 -4100- 2202 -0000 Building Repair Supplies 1,000.00 538.00 0.00 538.00
100- 4100- 2300 -0000 Small Tools 0.00 0.00 0.00 0.00
100 -4100- 2301 -0000 Safety Equipment 3,000.00 2,423.00 359.16 2,063.84
100- 4100- 2302 -0000 Other Minor Equipment 10,000.00 6,640.00 444.15 6,195.85
SUPPLIES 236,000.00 142,819.00 111,060.99 31,758.01
100 4100- 3002 -0000 Contractual 43,000.00 25,390.00 13,999.60 11,390.40
100- 4100- 3099 -0000 Other Professional Services 4,000.00 2,868.00 220.00 2,648.00
100 -4100- 3101 -0000 Telephone 2,500.00 1,542.00 1,242.81 299.19
100 4100- 3103 -0000 Cellular Phones 800.00 425.00 415.60 9.40
100 -4100- 3200 -0000 Mileage 0.00 0.00 0.00 0.00
100- 4100- 3201 -0000 Seminar /Conference Fees 1,500.00 1,121.00 171.25 949.75
100- 4100- 3202 -0000 Meals 0.00 0.00 0.00 0.00
100 -4100- 3203 -0000 Housing 0.00 0.00 0.00 0.00
100- 4100- 3400 -0000 Printing and Publishing 500.00 451.00 53.91 397.09
100 4100- 3500 -0000 General Insurance 53,473.00 0.00 0.00 0.00
100- 4100 3600 -0000 Electricity 14,000.00 7,870.00 6,604.04 1,265.96
100 4100 3601 -0000 Natural Gas 12,000.00 8,504.00 5,552.12 2,951.88
100 4100 3702 -0000 Equipment Repair Charges 10,000.00 4,892.00 527.79 4,364.21
100 -4100- 3703 -0000 Building Repair Charges 8,000.00 1,541.00 1,465.53 75.47
100 4100- 3707 -0000 Maintenance Agreements 13,000.00 11,058.00 4,726.03 6,331.97
100 -4100- 3709 -0000 Sealcoating Patching 123,000.00 60,183.00 105,524.98 45,341.98
100 -4100- 3710 -0000 Sidewalk Repair /Replacement 4,000.00 0.00 1,500.00 1,500.00
100- 4100- 3806 -0000 Uniforms 8,000.00 4,508.00 1,274.02 3,233.98
SERVICES AND CHARGES 297,773.00 130,353.00 143,277.68 12,924.68
100- 4100 4000 -0000 Memberships And Dues 300.00 177.00 285.00 108.00
100 -4100- 4099 -0000 Miscellaneous Charges 7,400.00 3,518.00 3,379.37 138.63
MISCELLANEOUS 7,700.00 3,695.00 3,664.37 30.63
100 -4100 -5100 -0000 C/O Land 0.00 0.00 0.00 0.00
14
Account Number Description
100- 4100 -5200 -0000 C/O Improvements
100 4100 5300 -0000 C/O Machinery Equipment
100 4100 -5310 -0000 C/O MIS Computer Equipment
100- 4100 -5400 -0000 C/O Automotive Equipment
CAPITAL OUTLAY
100 4140 5100 0000 C/O Land
CAPITAL OUTLAY
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
0.00 0.00 0.00 0.00
286,600.00 271,086.00 111,116.78 159,969.22
4,000.00 1,185.00 0.00 1,185.00
0.00 0.00 0.00 0.00
290,600.00 272,271.00 111,116.78 161,154.22
100- 4100 -7010 -0000 Depreciation Purchased 0.00 0.00 0.00 0.00
100 -4100- 7020 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4100 STREET 1,324,843.00 869,736.00 701,216.05 168,519.95
4140 UNALLOCATED
100 -4140- 1500 -0000 Hospital Medical Retirees 535,440.00 403,481.00 359,854.49 43,626.51
100 4140 1540 -0000 Life Insurance Retirees 0.00 0.00 0.00 0.00
PERSONNEL SERVICES 535,440.00 403,481.00 359,854.49 43,626.51
100 -4140- 3005 -0000 Maple Island Prison Site 0.00 0.00 0.00 0.00
100 4140- 3080 -0000 Clean Up Services 0.00 0.00 0.00 0.00
100 -4140- 3094 -0000 Wellness Program 0.00 0.00 0.00 0.00
100 4140 3095 -0000 Community Thread (aka CVS) 15,275.00 11,457.00 11,456.25 0.75
100 -4140- 3096 -0000 Youth Service Bureau 33,800.00 33,800.00 8,450.00 25,350.00
100 -4140- 3097 -0000 Human Rights Commission 300.00 248.00 93.64 154.36
100- 4140 3098 -0000 Charter Commission Expenses 500.00 422.00 2.61 419.39
100- 4140 -3102 -0000 Postage 0.00 0.00 0.00 0.00
100- 4140 3500 -0000 General Insurance 0.00 0.00 293,073.00 293,073.00
100 -4140- 3750 -0000 Fire Relief Association 140,000.00 0.00 720.00 720.00
SERVICES AND CHARGES 189,875.00 45,927.00 313,795.50 267,868.50
100 -4140 -4010 -0000 Contingency 0.00 0.00 0.00 0.00
100 4140- 4020 -0000 Garbage Collection 0.00 0.00 1,374.00 1,374.00
100 4140- 4080 -0000 Property Cleanup 0.00 0.00 5,949.54 5,949.54
100 -4140- 4099 -0000 Miscellaneous Charges 20,000.00 14,815.00 6,838.27 7,976.73
MISCELLANEOUS 20,000.00 14,815.00 14,161.81 653.19
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
100 -4140- 7010 -0000 Depreciation- Purchased Asset 0.00 0.00 0.00 0.00
100 4140 7020 -0000 Depreciation Contributed Asset 0.00 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00 0.00
4140 UNALLOCATED 745,315.00 464,223.00 687,811.80 223,588.80
4190 OPERATING TRANSFERS
100- 4190- 9200 -0000 Transfer Out- Special Events 32,500.00 21,664.00 18,958.31 2,705.69
100 -4190- 9230 -0000 Transfer Out Library Fund 1,054,469.00 702,981.00 615,104.00 87,877.00
100 4190- 9240 -0000 Transfer Out -Park Fund 699,117.00 466,080.00 407,818.25 58,261.75
100- 4190 9263 -0000 Transfer Out -Dare Fund 2,500.00 1,668.00 1,458.31 209.69
100 -4190- 9490 -0000 Transfer Out Capital Project 0.00 0.00 0.00 0.00
OTHER FINANCING USES 1,788,586.00 1,192,393.00 1,043,338.87 149,054.13
4190 OPERATING TRANSFERS 1,788,586.00 1,192,393.00 1,043,338.87 149,054.13
Expense 11,005,121.00 6,872,241.00 6,321,368.46 550,872.54
15
Account Number Description
2009 2009 2009 2009
Budget YTD Budget YTD Actual YTD Var
100 GENERAL FUND 0.00 1,848,941.00 -5,104,981.35 3,256,040.35
Revenue Total 11,005,121.00 5,023,300.00 1,216,387.11 3,806,912.89
Expense Total 11,005,121.00 6,872,241.00 6,321,368.46 550,872.54
16
Washington
September 2009
Dear Employer:
Thank you for your participation in the Washington County Summer Youth Program. Your participation
along with funding from The American Recovery and Reinvestment Act of 2009 and the Minnesota
Youth Program allowed us to place about 150 youth in summer work experience placements.
Enclosed is a Certificate of Appreciation for your organization. Thank you again for providing your time
and resources to Washington County youth. We look forward to a continued partnership with your
organization.
Sincerely,
Carrie Gatzke
Youth Employment Counselor
651- 275 -8674
Cottage Grove
8180 Belden Boulevard
Cottage Grove, MN 55016
Phone: 651 430 -4159
Fax: 651 430 -4157
TTY: 651 430 -4119
Forest Lake
121 11th Avenue SE
Forest Lake, MN 55025
Phone: 651 -430 -4260
Fax: 651 -430 -4274
TTY: 651 -430 -4278
Deb Cunningham
Youth Program Assistant
651- 275 -8657
www.co.washington.mn.us
Government Center
14949 62nd Street North P.O. Box 30
Stillwater, MN 55082 -0030
Phone: 651 -430 -6455
Fax: 651 430 -6605
TTY: 651 -430 -6246
Community Services
Department
Woodbury Service Center
2150 Radio Drive
Woodbury, MN 55125
Phone: 651 430 -6455
Fax: 651 275 -8723
TTY: 651 275 -8653
0
0
CO
CD
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b
Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel,
District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Peterson
presided.
Commissioner Reports Comments Questions
The Commissioners reported on the following items:
Commissioner Weik attended the Metropolitan Mosquito Control meeting which discussed the
2010 budget; attended the Solid Waste Management Coordinating Board which discussed a new
recycling campaign; she met with Minnesota Department of Transportation Commissioner Tom
Sorel; and the Woodbury city -wide kickoff for the Yellow Ribbon Network will be held on
Monday, September 28 at the new East Ridge High School;
Commissioner Kriesel attended the Solid Waste Management Coordinating Board, the
Community Corrections Advisory Board and the Disabled Veteran's Rest Camp Board; he met
with the Friends of Washington County which discussed the Boom Site and they are looking for
support to have the National Parks Service take ownership; and he commended the Sheriff's
Office for providing security and handling traffic concerns for Congresswoman Bachman's town
hall meeting at Oak -Land Junior High School;
Commissioner Hegberg reported on his personal trip to China;
Commissioner Peterson reported that the Metropolitan Mosquito Control has a surplus budget
and decided to invest in improvement of their facilities both environmentally and to enlarge
some facilities; and the Red Rock Corridor met to discuss the communities' participation along
the corridor, their concerns on land use planning issues, and density.
Community Services
General Administration
Summary of Proceedings
Washington County Board of Commissioners
September 1, 2009
Approval of the following actions:
Appoint Nancy Utoft, Woodbury, to the Community Development Block Grant Citizen
Advisory Committee, to a first term expiring December 31, 2011;
Agreement with East Metro Women's Council to provide homeless prevention services with
Family Homelessness Prevention and Assistance Program funds;
Agreement with FamilyMeans to provide homeless prevention services with Family
Homelessness Prevention and Assistance Program funds;
Subgrantee agreement with Two Rivers Community Land Trust to acquire and rehabilitate up to
three units of foreclosed upon homes in the City of Cottage Grove.
Approval of the following actions:
August 11, 18 and 25, 2009 Board meeting minutes;
New courthouse is opened for business;
Board correspondence was received and placed on file;
Board workshop held to receive recommendations for the 2010 budget.
Human Resources
Approval to execute an amendment to the agreement with Blue Cross /Blue Shield for participation
in the Retiree Drug Subsidy program.
Public Health and Environment
Approval of the following actions:
License for use of real property for the collection of household hazardous waste at the Forest
Lake Transit Center on September 19 and at the Hugo Public Works Garage on October 3;
Agreement with Dynamic Recycling for electronic waste management services.
Public Works
Approval of the following actions:
Change Order No. 1 and Work Order No. 1 to CSAH 12 turn lane construction project with
Dresel Contracting;
Resolution No. 2009 -087, final payment on Bridge 5600 demolition project to Veit Company,
Inc.
Board workshop held for an update on the Forest Lake to Minneapolis and St. Paul commuter
bus services; and to discuss the Counties Transit Improvement Board 2009 grant solicitation.
A complete text of the Official Proceedings of the Washington County Board of Commissioners is
available for public inspection at the Office of Administration, Washington County Government
Center, 14949 62 Street N., Stillwater, Minnesota.
er
T00 SUTIIPIOCO Of 11111111110
REGULAR MEETING 7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES Possible approval of the September 1, 2009 regular and recessed meeting
minutes. (Available Tuesday)
PETITIONS, INDIVIDUALS, DELEGATIONS COMMENDATIONS
Marathon Agreement Dave Eckberg
Resolution Concerning St. Croix Boom Site Roger Tomten
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please
limit Your comments to 5 minutes or less.
STAFF REPORTS
1. Police Chief 3. City Clerk
2. Fire Chief 4. Community Dev. Director
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 North Fourth Street
September 15, 2009
UNFINISHED BUSINESS
1. City Contracts
2. Consider approval of a Change Order for the Parking Ramp
5. City Engineer /PWD 7. Finance Director
6. City Attorney 8. City Administrator
CONSENT AGENDA (Roll Call)
1. Resolution No. 2009 -141, directing payment of bills
2. Accepting a grant from the Minnesota Historical Society for reimbursement of preservation conference
fees
3. Accepting final payment of $1,944.87 from Tri State Pump Controls regarding replacement of the
pumps and valves for the Lift Station Improvements Upgrades Project
4. Possible approval to purchase new, upgraded, Automatic External Defibrillators with grant money
5. Approval of Fire Prevention Week Sign /Banners
PUBLIC HEARINGS Out of respect for others in attendance, please limit Your comments to 10 minutes
or less.
1. This is the date and time for a public hearing to consider the issuance of a Wine Strong Beer liquor
license to Reve' 324. Inc.; DBA: Reve' 324 located at 324 South Main Street, Nathan Alien Utsch
Matthew Mark Stabenow, applicants.
2. This is the date and time for the public hearing adopting the Assessment for the 2009 Street
Improvement Project (Project 2009 -02, L.I. 382). Notices were mailed to affected property owners and
published in the Stillwater Gazette on September 4 and September 11 2009.
3. This is the date and time for the public hearing adopting the Assessment for the 2009 Mill and Overlay
Project (Project 2009 -08, L.I. 384). Notices were mailed to affected property owners and published in
the Stillwater Gazette on September 4 and September 11 2009.
4. This is the date and time for the public hearing ordering the improvement and Preparation of Plans
Specifications for the Washington Avenue Mill and Overlay Project (Project 2009 -10). Notices were
mailed to affected property owners and published in the Stillwater Gazette on September 4 and
September 11 2009.
NEW BUSINESS
1. Consider civil litigation against Jennifer and Matthew MacDonald of 512 6 St. S.
2. Possible approval of Donation of Vacation Pay
3. Possible approval of Parking Restrictions on the North Side of Myrtle Street from Main Street to North
Fifth Street
PETITIONS, INDIVIDUALS, DELEGATIONS COMMENDATIONS (continued)
COMMUNICATIONS /REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
2
MARATHON AGREEMENT
THIS AGREEMENT is made this q day of December, 2008 between the
CITY OF STILLWATER, Washington County, Minnesota "City and the ST. CROIX
EVENTS, INC., a Minnesota corporation "St. Croix
RECITALS
1. Marathon. The City hereby authorizes St. Croix to organize and conduct a
marathon race to be known as the "Stillwater Marathon" (and/or the "Race in order to
foster and promote tourism within the City of Stillwater and the St. Croix Valley and
encourage commerce within the City that will ultimately increase property values and the
quality of life within the City, thereby promoting the welfare of the City. The Marathon
will be set up on May 23, 2009 and the Race run on May 24, 2009.
2. The Race. The Stillwater Marathon will include a full marathon race of
26.2 miles; a 20 mile race course; a half marathon race course; and a 12 kilometer race
course.
3. Marathon Route.
(a) Full Marathon Course. The race will start on Minnesota State
Highway 95 (Main Street) with start lines between the Andiamo
Main Office and the Oasis Cafe and continue south on Highway 95
through Bayport to 22nd Street. 22nd Street West to Stagecoach.
Stagecoach North to 23 (Beach Road). Beach Road to 4th Avenue.
North on 4th Avenue to Burlington. West on Burlington to 6th
Avenue. North on 6th Avenue to Churchill. West on Churchill to
Greeley. North on Greeley to Myrtle. East on Myrtle to Minor.
North on Minor to Boutwell. East on Boutwell to Neal. North on
Neal to McKusick Road. East on McKusick (using the trail) to
Amundson. North on Amundson to Sycamore. Sycamore to
Stonebridge Trail. North on Stonebridge Trail to Highway 95.
South on Highway 95 to Mulberry Street. East on Mulberry Street
to finish line in Lowell Park.
(b) 20 Mile Course. Follows the Marathon Course to 5th Street in
Bayport. West on 5th Street to Stagecoach. Back on to the
Marathon Course to finish.
(c) Half Marathon Course. Follows the Marathon Course to Myrtle and
Owens. North on Owens to Laurel. East on Laurel to finish line in
Pioneer Park.
(d) 12K Course. Follows the Marathon Course to 5th Street in Bayport.
West on 5th Street to Stagecoach. Back on to Marathon Course to
Myrtle and Owens. North on Owens to Laurel. East on Laurel to
finish in Pioneer Park.
4. Starting and Finish Line. The Marathon starting line will be on Highway 95
(Main Street), just south of Downtown. Pioneer Park will be the finish line for 12K and
Half Marathon. Lowell Park will be the finish line for the 20 Mile and the full Marathon.
5. Limitations. St. Croix agrees that the number of Race participants for all
races will be limited to a total of 5,750 participants.
6. Fees. St. Croix will pay to the Greater Stillwater Chamber of Commerce
(Chamber), for retention in a fund held for beautification of Downtown Stillwater, an
impact fee of $1.00 per participant. This impact fee will not be itemized as a separate
charge on registration forms or other race related documents. This amount will be remitted
to the Chamber by July 1, 2009.
7. Parking Control. The purpose of the Parking conditions is to ensure that
Downtown businesses retain parking availability for their customers during the Marathon.
To further this purpose,
(a) The City will:
i. Close Downtown City parking lots pursuant to a schedule
established by the Stillwater Downtown Parking
Commission in consultation with St. Croix and the Chamber.
2
(b) St Croix will:
Promote remote parking by Race participants by including a
parking map and information, along with confirmation cards
sent to all Race participants, and on other pre -Race
promotional literature.
ii. St. Croix will submit a Remote Shuttle Plan for the review
and comment of the Chamber by April 1, 2009. Race
participants will not be allowed to park in parking lots in the
Stillwater Central Business District. Shuttle service will end
no earlier than 7:00 p.m. on Race Day.
iii. Arrange for large parking lots, such as the Andersen
Corporate lot or the Washington County Government Center,
for the parking of Race participants and connect the remote
lots to the Race starting and finish points by remote shuttle.
At a minimum, St. Croix will reserve at least 3,500 remote
parking spots for use of Race participants.
iv. The parties agree to develop a parking disbursal plan for the
finish of the Race that addresses and mitigates parking
congestion in the Downtown, in order that normal businesses
housed in the Downtown are not damaged by Race
congestion. The plan must be developed by St. Croix in
consultation with the Stillwater Parking Commission,
Stillwater Police Chief and the Chamber and the Plan must
be completed by April 1, 2009.
8. Traffic Control Points. The intersections of all streets and roads on the
Race Course (Course) will be controlled by Police or event staff. Traffic will be allowed
to cross the course at every intersection, runner traffic permitting. In addition, Race staff
will assist residents with homes on the course in getting out of their driveways and
escorting them to the nearest cross street, runner traffic permitting. Residences with homes
on the course will receive a direct mailing from St. Croix informing them of specific Race
timelines and will be given a direct "hot line" number to reach on Race day. Further, on
the night before the Race, St. Croix will attempt to make personal contact with owners of
vehicles that appear to be parked on the Race course. This will be done in conjunction
3
with the Stillwater Police Department. Every effort will be made to minimize or even
eliminate the involuntary towing of vehicles because of the Race. By April 1, 2009, a
Road Closure Plan must be agreed upon by St. Croix and the Stillwater Police Chief.
9. Garbage and Rubbish Removal. All garbage and refuse generated by the
Marathon, including that left by spectators, will be removed properly and disposed of by
sundown on the day of the Race.
10. Portable Toilets. St. Croix will provide approximately 250 portable toilets
that will be placed near the starting line, near the finish line, and spotted throughout the
course in keeping with Standard Race Requirements. All portable toilets will be removed
by the close of business on Monday May 25th.
In the event that all portable toilets are not removed in accordance with this
requirement, the City is authorized to contract for and remove the toilets and add to costs
so incurred to the costs that St. Croix is required to pay pursuant to §24 of this Agreement.
11. Water Stops and First Aid Stations. Water and first aid stations will be
established at the start, finishes, and throughout the race course in keeping with National
Race Standards for marathons.
12. Emergency Plan. The Race emergency plan will be designed by St. Croix
with the assistance of National Marathon experts, Police and Fire Departments for the
communities through which the Race will pass, and Lakeview Hospital Emergency
Services.
Further, St. Croix will retain a qualified medical doctor (MD) with expertise
regarding marathons to review and approve the life safety aspects of the Emergency Plan.
The City reserves the right to review and approve the MD so selected, and St. Croix must
4
provide proof to the City that the MD so selected has been retained for this purpose. St.
Croix agrees to authorize the MD to cancel the Race as required to protect the health and
safety the Race participants.
Food, Liquor and Vending. St. Croix will not provide commercial food,
liquor or vending, nor will they license others to provide these services to race participants
in City parks. This provision will not prevent St. Croix from reaching agreement with the.
Chamber to develop a food or beverage vending plan for the event for the parks, nor does
this provision prevent St. Croix from providing food and nonalcoholic beverages to Race
participants.
14. Closing of the Course. All barricades and cones will be removed and the
Race courses closed by 1:00 p.m. on Race day.
15. Insurance, Hold Harmless, and Indemnity. St. Croix agrees to indemnify
and hold harmless the City with regard to any claims, causes of action or demands that
might be brought against the City arising out of the events authorized by this Agreement;
and further, St. Croix agrees to provide to the City evidence of insurance coverage of at
least $1,200,000 of combined single limits covering claims that might be brought against
them that arise out of the events authorized by this Agreement and to name the City as an
additional insured on their policy "as their interest may appear."
16. Public Information. St. Croix will make every reasonable effort to notify
property owners and businesses along the Race courses of any restrictions that might be
placed upon their movements during the Race. Leaflets providing this information must be
delivered to each such owner by mail one week before the race and delivered to the
mailbox of each owner on the Friday before Race day.
5
17. Promotional Activities. St. Croix will work with the local Chamber to
develop a Race packet that includes information to promote local business and restaurants.
St. Croix will also display the City of Stillwater Lumberjack Logo on all promotional
advertising, whether in print or web based.
18. Economic Impact Survey. An Economic Impact Survey (the "Survey
must be completed by a third party experienced in the conducting of such surveys, that will
study the economic impact of the Marathon on the economic health of the Stillwater area.
The cost of such a Survey, if the proposal is approved in advance, will be paid in equal
shares by the City, and St. Croix. The design and development of the Survey and the
choice of the third party to conduct the Survey will require the approval of the City, the
Chamber, St. Croix and the Stillwater and Oak Park Heights Convention and Visitor's
Bureau "CVB The results of the Survey will be made available to all parties.
19. Hospitality Bag. The Chamber will be developing a hospitality handout
that will include local marketing information and items intended to promote local business.
This bag will be distributed to Race participants by St. Croix during the registration
process. This cooperation by St. Croix will be done without charge to the Chamber. The
bag will be used to distribute St. Croix's Race information as well as the Chamber's
materials.
20. Community Participation. The City will work with St. Croix and the
Chamber to encourage community participation in Race preparation and Race conduct.
This effort will include press releases, mail and media announcements that will describe
opportunities for the involvement of local citizens in this Marathon Event.
6
21. Runner Tracking. St. Croix will equip each runner with a computerized
chip and provide a link for the public to access that information by remote computer. Any
kiosk or computer that is established for the viewing of the Race at remote locations will
be given access to the website.
22. Police Power. The City reserves the right to shut down the Race in the
event the Chief of Police determines that the public safety is threatened, or the health or
safety of Race participants is threatened because of weather, temperatures, or any
unforeseen cause that threatens the public health or safety or if closure is directed by the
Medical Doctor designated by the Race in the Emergency Plan.
23. Use of Lowell Park and Pioneer Park. St. Croix is entitled to the use of
both Pioneer Park and Lowell Parks during set up, execution of the Race, and tear down.
St. Croix agrees to allow continued casual public use of the Parks during this period.
24. City Costs. St. Croix must reimburse the City for the costs of the City
Police Department, Public Works Department, and Fire Department needed to safely
conduct and maintain the Marathon and supporting events. A deposit must be made with
the City by St. Croix no later than one week before the Race in the estimated amount of
City costs, as determined by the City Administrator after consultation with St. Croix.
In the event of a cancellation of this Race after the deposit is made, the City will be
entitled to deduct actual out of pocket costs incurred in preparation for the Marathon,
before returning the balance to St. Croix.
25. Naming Rights. Rights to the name "Stillwater Marathon" and any logo or
brand developed for the Race will remain the property of St. Croix. Registration of the
name or logo as a trade name or trade mark is reserved in St. Croix. In the event that the
7
event is abandoned by St. Croix, St. Croix will convey all rights to the name and logo to
the City for $1.00.
26. Term. The term of this Agreement will be one year unless terminated
earlier by the City on public safety grounds. In the period immediately following the Race,
the City agrees to meet and confer with St. Croix, the Chamber, and the CVB in order to
evaluate the impact of the Race on the community. If the evaluation reveals a positive
impact on the community, the City agrees to consider a longer term contract. The
evaluation process must be completed by September 30, 2009.
IN WITNESS WHEREOF, the parties have set their hands effective the day and
year first written above.
STATE OF MINNESOTA
COUNTY OF WASHINGTON
ss
8
ST. CROIX EVENTS, INC.
B
Its
David E
President
The foregoing instrument was acknowledged before me this i day of
December, 2008, by David Eckberg, the President, the duly authorized agent for ST.
CROIX EVENTS, INC., a Minnesota corporation.
STATE OF MINNESOTA
ss
COUNTY OF WASHINGTON
SUSAN L. O'BRIEN -MOORE
NOTARY PUBLIC MINNESOTA
if COMMISSION EXPIRES 01012010
9
CITY OF STILLWATER
rY
Ken H. cki, Its Mayor
AT EST:
X2 ef.e,u
Diane F. Ward, Its City Clerk
The foregoing instrument was acknowledged before me this day of
December, 2008, by Ken Harycki, Mayor, and Diane F. Ward, Clerk, for the City of
Stillwater.
Notary Public
RESOLUTION NO. 2009-141
C lfy of
StiQQwaten, <Minnesota
PnocQamatioL
WHEREAS, the St. Croix Boom Site is very highly valued as a recreational and scenic resource
by residents of and visitors to the St. Croix Valley, and
WHEREAS, the St. Croix Boom Site has long been under the ownership and management of the
State of Minnesota, and
WHEREAS, the St. Croix Boom Site was closed to public access in 2006 and management
budgets for the site have dropped from $50,000 in 2007 to approximately $20,000 in 2009, and
WHEREAS, the Minnesota Department of Natural Resources (DNR) and the St. Croix National
Scenic Riverway, a unit of the National Park Service (NPS), have reached agreement on a long
term vision calling for a transfer of ownership and management of the St. Croix Boom Site, and
WHEREAS, the NPS envisions a two -part authorization process, in the first phase of which
Congress would allocate planning funds, which would enable the NPS to engage with the
community in articulating the future vision and management plans for the St. Croix Boom Site;
and then, secondly, Congress would provide the operating and capital funds to realize the vision
and management plans developed in phase one, and
WHEREAS, the vision provides the best opportunity for long -term funding sufficient for the
operations, maintenance and improvement of the St. Croix Boom Site, and
WHEREAS, the Friends of the St. Croix Boom Site, a voluntary non profit organization
dedicated to the improvement of the St. Croix Boom Site, has endorsed this shared vision of the
DNR and NPS, and expects to ask our Congressional delegation for their support of the NPS'
funding requests for the St. Croix Boom Site.
NOW, THEREFORE, BE IT RESOLVED, that the City of Stillwater joins with the Friends of
the St. Croix Boom Site to support and endorse the transfer of the St. Croix Boom Site from
ownership and management by the State of Minnesota to that of the National Park Service.
Adopted by the Council this 15 day of September, 2009.
vtAayott
cA FRIENDS
n e„,..,
4 FACT SHEET
O St. Croix Boom Site
August 24, 2009
BOOM SITE
Description
Friends of the St. Croix Boom Site
The St. Croix Boom Site is a popular recreational resource located on the west bank of the St. Croix River just north of
Stillwater, Minnesota. The Boom Site offers St. Croix Valley residents and visitors scenic views, picnic grounds,
pedestrian and boat access to the river, and other outdoor recreation opportunities.
Recent History
The Boom Site has been operated by the Minnesota Department of Natural Resources (DNR) since 2008, when this
responsibility was transferred from the Minnesota Department of Transportation (MnDOT). MnDOT had operated the site
for several decades as a highway wayside, when it was decided in 2006 that the site no longer served MnDOT's highway
safety mission. MnDOT closed the St. Croix Boom Site to public access in 2006. A public uproar ensued. Thanks to the
efforts of many in the St. Croix Valley, MnDOT reversed course and reopened the Boom Site in 2007. This was based in
part on an agreement that DNR would take over management of the site beginning in 2008, which it did.
The Site is better suited to management as a recreational rather than as a travel resource. But, the operating budget for
the site in 2009 is barely half of that under MnDOT in 2007.
The Larger Context
The Boom Site is located within the statutory boundaries of the St. Croix National Scenic Riverway, a unit of the National
Park Service (NPS) which encompasses 252 miles of the St. Croix and Namekagon Rivers. The site is on the National
Register of Historic Places due to its role in the logging industry in pioneer days. Some of the facilities were constructed
by the WPA, and serve as an example of such public works from the 1930s. Opportunities abound to link the Boom Site to
other recreational assets nearby, such as Fairy Falls and the proposed Browns' Creek State Trail.
The Overarching Vision
The Friends of the St. Croix Boom Site believe that, with the NPS as the lead agency in the management of the Boom
Site, we have the best opportunity to realize its full recreational potential. If the NPS should become the lead agency in
managing the Boom Site, it is required by law to conduct a management planning process in which it would seek public
input toward developing the future vision and management plans for the Boom Site.
The Friends and the NPS agree, however, that it is not in the public interest to transfer to Boom Site to the NPS unless
adequate planning and stewardship funds accompany that transfer. Therefore, the Friends are gearing up to asking the
U.S. Congress to allocate such funding. Prior to asking Congress to take such action, the Friends of the St. Croix Boom
Site hope to demonstrate broad community support for the transfer. We are actively seeking support for this vision from
other stakeholders.
Boom site logo design by Craig Parent; woodcut artwork by Jim Meyer
LIST OF BILLS
EXHIBIT A" TO RESOLUTION #2009 -142
1ST Line /Leewes Ventures LLC
3D Specialties, Inc.
A -1 Maintenance, Inc.
A.W.I. Diversified L.L.C.
Abrahamson Nurseries
Ace Hardware
Allen, Bradley
Amano McGann, Inc.
Animal Humane Society
Aramark Uniform Services
Armor Security Inc.
Aspen Mills
AT &T
Bean, Kevin Jay
Buberl Black Dirt, Inc.
Burrows, David Thomas
CARQUEST Auto Parts
ChloeNoel Skate Sportswear
Clarey's Safety Equipment
Coca -Cola Bottling Company
Cole Papers
Cub Foods
Earl F. Anderson, Inc.
Ernster, Donna Marie
Fred's Tire Company
Fury Dodge Chrysler
Garvey, Zachary
Gieschen, Molly
Glowe, Mary Kandace
Gopher State One Call, Inc.
Hagen, Mike
Halverson, Harvey Russell
Hansen, Steve
Hartland Fuel Products, LLC
Hotsy Equipment of Minnesota
Infratech, Inc.
J.H. Larson Electric
James Mulvey Inn
Johnson, Charles David
Kraling, Alan Raymond
Kwapick, Clemence David
Lake Country Door, LLC
Concession Supplies
Equipment Repair Supplies
Property Clean Up 677 Hidden Valley Court
Memorial Bench Replaced
Trees
Equipment Repair Supplies
Fuel, Lodging, Groceries to pick up Boat
Parking Ramp Control Equipment
Humane Society Third Quarter 2008
Uniforms
Monitoring Service 207 Nelson St. E
Uniforms
Telephone 053 078 2750 -001
Refund on Administrative Citation
Black Dirt
Refund on Administrative Citation
Equipment Repair Supplies
Skates for Resale
Fuel Tank Strap
Concession Supplies
Janitorial Supplies
Meals During Lumberjack Days
Equipment Repair Supplies
Refund on Administrative Citation
Tire Repair
Vehicle Repair
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
Billable Tickets
Work Boot Reimbursement
Refund on Administrative Citation
Tuition Reimbursement
Unleaded Fuel
Equipment Repair Supplies
Equipment Repair Supplies
Lights
Refund Overpayment Interest Lodging Tax
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
Replace Cables and Rollers on Emergency
887.06
229.03
160.31
3,050.00
160.18
329.12
404.15
39,663.33
895.60
538.98
89.78
32.33
93.56
10.00
140.58
10.00
447.17
42.90
319.98
791.75
223.58
369.06
1,034.83
10.00
20.73
948.37
10.00
10.00
10.00
326.25
72.68
10.00
1,360.00
5,001.21
80.49
267.19
157.60
56.14
10.00
10.00
10.00
445.25
EXHIBIT A" TO RESOLUTION #2009 -142 Page 2
League of Minnesota Cities
Libarre, Linda Lee
Lynn, Janice Marie
Maack, Shawn Allen
Mac Queen Equipment Inc.
Magnuson Law Firm
Menards
Metropolitan Council
Minnesota Mayors Association
MN Chief of Police Association
MN Dept of Labor Industry
Moriarty, Thomas Michael
MTI Distributing
Needels Supply, Inc.
Nelson, Alexandra
OnSite Sanitation
Ontcelt, William Douglas
Paramount Sk8s, Inc.
Plant Health Associates
R R Specialties, Inc.
RiedelI Shoes, Inc.
Roettger, Jeffrey
Ruffridge Johnson Equip. Co.
Safety Signs
Signal Pro Equipment
Sirek, Chris Edward
Skinner, Darrin Rudolph
Skow, Aaron David
Smith Filter Corporation
Software House Int, Inc.
Sprint
St. Joseph Equipment
Stillwater Oak Park Heights CVB
Stillwater Motor Company
Sun Newspapers
Superior Lamp
SW /WC Service Cooperatives
T- Mobile
T.A. Schifsky Sons, Inc.
Telemetry and Process Controls
Tessman Seed Co. St. Paul
Toll Gas Welding Supply
Tomandl, Aaron J.
Tri State Bobcat, Inc.
2009 -2010 Membership Dues
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
Hose Rollers and Guides
Prosecution, Supplies
Equipment Repair Supplies
Wastewater Charge
Membership Dues for 9/1/09 8/31/10
Permits to Acquire
Equipment Repair Supplies
Refund on Administrative Citation
Belt and Caster Fork
Floor Wand
Refund on Administrative Citation
Unit Rental Farmers Market
Refund on Administrative Citation
Skates for Resale
Professional Services Month of Aug 09
Ice Paint
42 Skates Bags
Fuel for Boat /High Bridge Rescue
Equipment Repair Supplies
Barricades for Lumberjack Days
Equipment Repair Supplies
Refund on Administrative Citation
Refund on Administrative Citation
Refund on Administrative Citation
Filters for HVAC
Enterprise Agreement for Office, Windows
CeII Phone
Equipment Repair Supplies
2nd Qtr Delinquent Lodging Tax Due CVB
Vehicle Repair Charges
Publications
Lights
Retiree Health Insurance
CeII Phone
Asphalt
Lift Station Repair Supplies
Weed Killer and Seed
Acetylene Cylinders
Refund on Administrative Citation
Handheld Blower /Shredder
12,608.00
10.00
10.00
10.00
370.81
5,376.83
190.61
118,649.09
20.00
58.78
40.00
10.00
138.86
133.49
10.00
990.69
10.00
154.50
768.00
1,049.51
2,480.46
37.26
80.68
478.80
525.41
10.00
10.00
10.00
2,207.82
12,950.26
192.14
749.88
11,946.39
62.18
215.46
130.69
42,128.44
42.12
910.38
1,201.80
1,923.75
233.18
10.00
230.81
EXHIBIT A" TO RESOLUTION #2009 -142 Page 3
Tri -State Pump Controls, Inc.
University of MN Soil Testing Laboratory
Vujovich, Tyler Thomas
Watson Company, Inc. The
LIBRARY
Baker Taylor, Inc.
Beaudet, Michelle
Budget Lighting, Inc.
BWI Book Wholesalers
Cherne, Jessica
Info USA Marketing, Inc.
Johnson, Alec T
MN Dept of Labor Industry
Peterson, Andrew D
Quill Corporation
Rosenthal Cleaning Co.
Scholastic Library Publishing
Stringer Business Systems
Trent, Laura
Trent, Richard E.
VendPrint, Inc.
Washington County Library
Xcel Energy
Repair Plug Valve at Aiple Lift Station
Testing Fees
Refund on Administrative Citation
Concession Supplies
Library Materials
Event Preparation
Light bulbs
Library Books
Refund Security Deposit
Reference Book
Event Preparation
Boiler Inspection
Event Preparation
Office Supplies
Event Cleanup, Trash Removal
Childrens Books
Maintenance Contract
Shelving Project
Event Preparation
Software License
Data Base Search 8/31/09 8/31/10
Electricity
6,605.48
100.00
10.00
160.20
519.02
67.50
321.71
10.37
57.50
620.00
46.18
10.00
142.10
434.91
205.00
247.00
3.26
31.46
14.21
299.00
303.09
5,075.40
293,399.66
II
Ater
H n 4 0 G M i N 0 F 0 I 4
City Council
DATE: September 9, 2008
REQUEST: CLG Grant for the Annual Statewide Preservation Conference
CC DATE: September 15, 2008
REVIEWERS: Community Dev. Director
PREPARED BY: Michel Pogge, City Planner.
DISCUSSION
The City has received a Certified Local Government (CLG) Grant from the State
Historic Preservation Office (SHPO) to send two HPC members (Scott Zahren and
Roger Tomten) and two staff member (Bill Turnblad and Mike Pogge) to the Annual
Statewide Preservation Conference. The conference is from September 17 and 18 at the
Minnesota Landscape Arboretum in Chaska.
FISCAL IMPACT
The total grant amount is $542.00 and will cover conference registration and mileage to
the conference. Food will be provided as part of the conference. There will be no cost
to the City other than staff time. Additionally, the City can use the time volunteered by
the HPC members in attendance at the Conference as part of the grant match.
RECOMMENDATION
The City Council approve the CLG Grant from SHPO.
APPROVING MINNESOTA HISTORICAL SOCIETY CERTIFIED
GOVERNMENT GRANT AGREEMENT
BE IT RESOLVED by the City Council of Stillwater, MN that the Minnesota Historical
Society Certified Local Government Grant Agreement for the 29 Annual Statewide
Historic Preservation Conference between the City of Stillwater and the Minnesota
Historical Society, as on file with the City Clerk is hereby approved and that the Mayor
and City Clerk are authorized to execute the agreement on behalf of the City of
Stillwater.
Adopted by the Stillwater City Council this 15 day of September 2009.
ATTEST:
Diane F. Ward, City Clerk
Ken Harycki, Mayor
ITEM
Cost/rate per
person
Number of
people /cars
Grant
Award
Match
e UDGET
gistration
$90
4
$360
ileage
I
166 miles g $.55
2
$182
Kind Time (City Staff)
$37.34 /hr x 18 hr
2
1344
olunteer Time (HPC
embers)
$10/hr x 18 hr
2
$360
Total
$542
$1644
MINNESOTA HISTORICAL SOCIETY
CERTIFIED LOCAL GOVERNMENT GRANT AGREEMENT
ACCOUNT FISCAL OBJECT FEDERAL PROJECT DOLLAR AMOUNT
NUMBER YEAR CODE NUMBER
00284 2010 5260 27 -09- 21829.022 $542 HPF grant funds
This Agreement is made by and between the Minnesota Historical Society hereinafter called the
Society), and the City of Stillwater (hereinafter called the City), pursuant to authority granted by the
National Historic Preservation Act of 1966, as amended.
WHEREAS, pursuant to the Act, the Society has been allocated funds by the United States
Department of the Interior for use by Certified Local Governments for qualifying historic
preservation activities; and
WHEREAS, the City has applied for and been granted Certified Local Government Status and has
made application for Certified Local Government funds to be utilized in carrying out the project
described below,
NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants and
agreements contained herein, the parties hereto do covenant and agree, each for themselves and their
respective successors and assigns, to carry out the project under the following provisions.
I. PROJECT DESCRIPTION
A. Two member of the city's heritage preservation commission and city staff will attend the
29 Annual Statewide Historic Preservation Conference at the Minnesota Landscape
Arboretum.
B. The project period is September 16, 2009 to September 19, 2009.
C. The Society will reimburse the City for the costs identified in budget outlined below,
following submittal of materials as described in Section III of this Agreement.
D. The budget is as follows:
II. ASSURANCES
A. The City assures that this project will be administered and conducted in accordance
with the following:
1. OMB Circular A -87 "Cost Principles Applicable to Grants and Contracts with
State and Local Government" and OMB Circular A -102 (revised) "Uniform
Requirements for Assistance to State and Local Governments."
2. Department of the Interior regulations 43 CFR Part 12, Subpart C "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments."
3. The "Single Audit Act of 1984."
4. Historic Preservation Fund (HPF) Grants Manual (previously known as National
Register Programs Guideline NPS -49).
B. The City acknowledges that this project is being supported, in part, with funds from
the United States Department of the Interior. As a condition of receiving such funds,
the City assures compliance with Title VI of the Civil Rights Act of 1964, Section
504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975.
The violation of this section is a misdemeanor pursuant to Minnesota Statutes.
This Agreement may be canceled or terminated by the Society, and all money due, or
to become due hereunder may be forfeited for a second or any subsequent violation
of the terms of this section.
C. The City will indemnify and save and hold the Society and the Department of the
Interior harmless from any and all claims or causes of action arising from the
performance of this project by the City.
D. The City agrees to make repayment of grant funds to the Society if terms and
conditions of this Agreement are not followed or costs claimed are subsequently
disallowed.
E. The City, in accordance with provisions of 18 USC 1913 regarding lobbying, assures
that no part of grant budget will be used directly or indirectly or to pay for any
personal service, advertisement, telegram, telephone, letter, printed or written matter,
or other device intended or designed to influence in any manner a member of
Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation
by Congress, whether before or after the introduction of any bill or resolution
proposing such legislation or appropriation. This shall not prevent communicating to
members of Congress on the request of any member or to Congress, through the
proper official channels, requests for legislation or appropriations which they deem
necessary for the efficient conduct of the public business.
III. REIMBURSEMENT PROCEDURES
A. Payments under this Agreement will be made to the City on a reimbursable basis.
All supporting fiscal documentation must be submitted prior to reimbursement.
B. Reimbursement requests must be submitted before October 15, 2009.
C. A Request for Reimbursement must include the following:
IV. AUDIT
V. CANCELLATION
The City assures that transferred federal monies will not be applied as part of the
matching (applicant) share, and that monies used as match on other federal grants
will not be used as matching (applicant) share on this project.
1 Request for Reimbursement Form (see Attachment A) indicating the total
requested for all attendees.
2. Travel Expense Form (see Attachment B) for each individual attending the
conference. This form must be supplemented with receipts and invoices for all
non -meal and mileage expenses. Undocumented expenses will not be reimbursed.
D. The Request for Reimbursement Forms should be submitted to Mandy Skypala,
Minnesota Historical Society, Grants Office, 345 Kellogg Boulevard West, Saint
Paul, Minnesota 55102 -1906.
E. When the financial documentation has been found to be acceptable by the Society,
funds will be requested from the Department of the Interior and will be forwarded to
the City when the funds have been received by the Society.
The City must submit a copy of all audited financial statements completed pursuant to OMB
Circular A -128 for all fiscal years which include the project period. These must be submitted to
Monica Zarembski, Minnesota Historical Society, Finance Office, 345 Kellogg Boulevard West,
Saint Paul, Minnesota 55102 -1906, within 120 days of their completion.
A. Cancellation. The Society reserves the right of termination for cause on a thirty (30)
day notice should it be determined that the City has failed to materially comply with
the terms and conditions of this Agreement. This Agreement may also be terminated
when both parties agree that the project will not produce beneficial results
commensurate with further expenditure of funds or because of circumstances beyond
the control of the Society and/or the City. In the event of termination, the City may
be reimbursed for eligible expenses incurred prior to termination or by a negotiated
settlement.
Once this Agreement is signed, it controls all activities during the project time period.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the
date(s) indicated below intending to be bound thereby.
Minnesota Historical Society
345 Kellogg Boulevard West
Saint Paul, Minnesota 55102
Michael J. Fox, Deputy Director, (date) signature (authorized official)
Programs, Minnesota Historical Society and
Deputy State Historic Preservation Officer
Britta L. Bloomberg (date)
Deputy State Historic Preservation Officer
Kathryn Ludwig (date)
MHS Contracting Officer
City of Stillwater
216 N. Fourth Street
Stillwater, MN
(print name and title)
(date)
TOTAL AMOUNT REQUESTED:
(Attach individual Travel Expense Forms with
supporting documentation for each person)
Minnesota Historical Society
Grants Office
Request for Reimbursement for Federal HPF Grants
Attachment A
Project: Federal Grant Number:
City: MHS Contract Number:
Address: Federal Grant Amount:
Supporting documentation for all costs claimed in this request must be attached. Each supporting document
should be labeled with the appropriate Project Expenditure Classification.
I certify that this request for Reimbursement represents actual project expenditures carried out within the
period of the project.
Date: Signature:
Print name
and title:
Telephone:
Name:
Address:
Phone:
Expenses:
Travel Expense Form
29th Annual Preserve Minnesota Annual Statewide Historic Preservation Conference
MN Landscape Arboretum, September 17 -18, 2009
A. Registration:
B. Mileage
C. Lodging
Expense Total
Miles: x $.55
(attach copy of receipt if
applicable)
(add A. through C.)
City /HPC:
In- Kind /Volunteer Labor:
of Hours X /hr. Total
(HPC members claim $10 /hour. City staff claim
actual wage rate. For city staff, please submit
documentation of claimed wage rate)
Scholarship recipient signature Date City contact/supervisor signature Date
Date
Start
End
Total Hours
Hourly Rate
(Hours x Rate)
9/16/08
$10
9/17/08
$10
9/19/08
$10
TOTALS:
Minnesota Historical Society
Value of Donated Services for HPC Members Time Sheet
for Preserve MN 29 Annual Statewide Historic Preservation Conference
MN Landscape Arboretum September 17 -18, 2009
City of Stillwater 27 -09- 21829.022
City
Name of Person Contributing Services
Note: A form must be completed for each
person attending the conference
Hourly Rate: $10/hr.
Based on:
$10 flat rate for all HPC members established by MNSHPO
Time of Work
Signature of Person Donating Time
Supervisor Verifying Accuracy
Federal Grant Number
Date
Date
Attachment C
Attend Preserve MN Statewide Conference
Type of Work Performed
Value
Date
Start
End
Total Hours
Hourly Rate
(Hours x Rate)
9/18/08
9/19/08
9/20/08
TOTALS:
Minnesota Historical Society
Value of Donated Services for City Staff Time Sheet for
Preserve MN 29 Annual Statewide Historic Preservation Conference
MN Landscape Arboretum September 17 -18, 2009
City of Stillwater 27 -09- 21829.022
City Federal Grant Number
Name of Person Contributing Services
Note: A form must be completed for each
person attending the conference
Hourly Rate: /hr.
Based on:
Actual rate of pay. See note
Attachment C
Attend Preserve MN Statewide Conference
Type of Work Performed
Note: Please attach documentation supporting claimed rate. This can be a payroll ledger which
identifies the rates of pay or a "wage letter" from the controller or financial officer which states
the names and rate of pay. The letter must be signed by an authorized city official.
Time of Work
Value
Signature of Person Donating Time
Supervisor Verifying Accuracy
Date
Date
Memorandum
To: Mayor and City Council p
From: Torry Kraftson, Assistant City Engineer
Date: September 10, 2009
Subject: Lift Station Improvements Upgrades, Project 2007 -08
Acceptance of Work and Final Payment
DISCUSSION
The work on the above project which involved replacement of the pumps and valves in the
lift station located at the intersection of Maryknoll Drive and Oakridge Road has been
completed. The contractor has submitted their applications for payment and required
information to allow for final payment.
RECOMMENDATION
Staff recommends that Council accept the work and authorize final payment to Tri State
Pump Controls, Inc. in the amount of $1,944.87.
ACTION REQUIRED
If Council concurs with staff recommendation, Council should pass a motion adopting
Resolution No. 2009- ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR LIFT STATION IMPROVEMENTS UPGRADES (Project 2007 -08)
ACCEPTING WORK AND ORDERING FINAL PAYMENT
LIFT STATION IMPROVEMENTS UPGRADES
(Project 2007 -08)
WHEREAS, pursuant to a written contract signed between the City and Tri State Pump
Controls, Inc. for the replacement of the pumps and valves on the Lift Station Improvements
Upgrades Project (Project 2007 -08) and their work has been completed with regard to the
improvement in accordance with such contract,
BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a
proper order for the final payment of $1,944.87 on such contract, taking Tri State Pump
Controls, Inc. receipt in full.
Adopted by the Council this 15 day of September 2009.
Attest:
Diane F. Ward, City Clerk
Ken Harycki, Mayor
STAFF REQUEST ITEM
Department: Fire
Date: September 2, 2009
DESCRIPTION OF REQUEST (Briefly outline what the request is)
The Stillwater Fire Department received a grant from the Andersen Corporate
Foundation in the amount of $5,000.00 to purchase new, upgraded, Automatic
External Defibrillators (AED's) with pediatric capabilities.
The request is to purchase the equipment and accessories required per the grant
award.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
The funds for this purchase are being provided through a grant award received
from the Andersen Corporate Foundation. No cost to the City.
Andersen Corporate Foundation Grant Award $5,000.00
Total $5,000.00
ADDITIONAL INFORMATION ATTACHED Yes X No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted b : Stuart W. Glaser,i y Fire Chief
Date: September 2, 2009
Andersen. w4
CORPORATE FOUNDATION
WHITE PINE BUILDING
342 FIFTH AVENUE NORTH
BAYPORT, MINNESOTA • 55003-1201
TEL • 651.439.1557
FAX • 651.439.9480
August 5, 2009
Mr. Stuart W. Glaser
Fire Chief
City of Stillwater
216 N. Fourth Street
Stillwater, MN 55082
Dear Mr. Glaser:
The Board of Directors of Andersen Corporate Foundation met recently and reviewed your
request for AEDs with pediatric capabilities. We are pleased to enclose a check in the amount of
$5,000 to be used for the period beginning January 1, 2009 and ending January 1, 2010.
We would appreciate receiving your annual report and organizational updates to keep us
informed of your activities and accomplishments. We wish you continued success with your
programming.
IRS regulations require that an acknowledgement letter be sent to the Foundation at the address
above, stating the total amount of the grant awarded and that no goods or services were
provided in exchange for the grant award. We appreciate your cooperation regarding this IRS
requirement.
Sincerely,
a.u41z4._ a)1 eV] GUe<-
Maureen McDonough
Vice President, Grants Administration/Secretary
MM:kap
Enclosure
PHILIPS
BUDGETARY QUOTATION
Quote:
Quote Date: March 6, 2009
Not binding until accepted in writing by Philips in Andover or invoiced by Philips. Any purchase order or resulting agreement shall be
subject to the Philips Terms and Conditions and the following terms which customer accepts.
For certain agreements, Philips may conduct a qualification inspection to verify that customer is suitably trained, the equipment is in
serviceable condition, and all like equipment is covered by a valid Philips warranty or service agreement. Any resulting agreement is
subject to cancellation by Philips if customer fails to satisfy these conditions during the term.
QUOTATION SUMMARY
Total Equipment List Price $6,507
Less 25.63% Discount (MN State Contract) $1,668
$4,839
0.00% Tax 0
Net Equipment Total $4,839
The information set forth herein is for budgetary purposes only. This document does not constitute an offer to sell on the part of Philips
Medical Systems. Philips Medical Systems makes no representations or guarantees of any kind with respect to price, availability, delivery, or
other information contained herein, and all such information is subject to change without notice. Philips Medical Systems will be happy to
provide a formal quotation an request.
Please Note: Prices in this document are rounded to the nearest whole dollar amount. Please do not use these prices as the basis to generate a
purchase order.
Quotation-2
PHILIPS
BUDGETARY QUOTATION
Quote:
For:
Attn:
Qty
Stillwater Fire Dept.
216 North 4th Street
Stillwater, MN 55082
Jonas Werpy
Phone: 651.351.4950
jwerpy@ci.stillwater.mn.us
Product/Option
HEARTSTART AEDS
3 861304
3 989803139261
3 989803139251
3 989803139311
Quote Date:
From:
Prepared By:
Description
March 6, 2009
Philips Medical Systems
12324 Rendova Street NE
Blaine, MN 55449
Brian Koste
District Manager
Phone: 763.783.5895
FAX: 763.783.1201
brian.koste@philips.com
HEARTSTART FRX DEFIBRILLATOR
HEARTSTART SMART PADS II (1 SET)
CARRYING CASE, FRX DEFIBRILLATOR
INFANT/CHILD KEY, FRX DEFIBRILLATOR
List Price Disc. % Extended
Price
$1,895 25
$49 30
$130 30
$95 30
$4,264
$103
$273
$200
The HeartStart FRx Defibrillator includes an Owner Manual, Battery, SMART Pads II (1 set), and a Quick Reference Guide. The HeartStart
FRx Defibrillator device includes a 5 year manufacturer's warranty at no charge. Battery includes 4 year warranty; pads are warranted until
expiration date. Other accessories include a 1 year warranty.
Quotation-1
Memorandum
September 2, 2009
To: City Council Members
From: Assistant Fire Chief Robert Zoller, Fire and Life Safety Educator
Re: Fire Prevention Week Sign/Banners
National Fire Prevention Week has been set aside this year for the week of October 4 —10,
2009. The Stillwater Fire Department will be promoting fire and life safety the month of October
along with the National Fire Protection Association's theme "Stay Fire Smart! Don't Get Burned".
Each year in the United States roughly 3,000 people die of home fires and bums, and more than
200,000 individuals are seen in the nation's emergency rooms for burn injuries. In efforts to lower
these numbers we will be visiting area schools, both public and private, teaching fire educational
lessons and sending fire safety messages home with the students for their parents to review with
their child, delivering fire safety messages to area business, distributing fire safety messages to
city employees, the continuation of our smoke alarm give away campaign and our "Open House"
at the fire station planned for Saturday October '10th
As in past years we are again planning to display a number of signs and banners with fire safety
messages at various locations around the city. These will be placed on city property and remain
through the month of October. The fire department is requesting City Council permission to
display these life safety messages.
Following is a list of locations where these sign/ banners will be placed:
1. Banner to hang on the outside of the fire station, 216 N. 4th St.
2. Sign at Lily Lake recreational area, South Greeley St.
3. Sign at water department well house property, 1320 South 4th St.
4. Sign at water department well house property, 1304 West Olive St.
5. Sign at water department well house property, 1013 North Owens St.
6. Sign at water department well house property, 1800 West Orleans St.
7. Sign at water department well house property, Rutherford & England PI.
8. Sign at City Lift Station, West Myrtle St. near the Jaycee Complex
9. Sign at Heritage Park, Heritage Ct. & Liberty Parkway
10. Sign at Legends Park, Barons Way & Reunion Way
11. Sign at City Park, Myrtle & Greeley St.
12. Sign at City Park, Milbrook Circle & Maureen Lane
13. Sign at City Public Works Building, Boutwell Rd. N.
Thank you for your time in reviewing this request. If you have need for further information please
contact the department Secretary, Linda Thompson, at 351-4963 and she will assist you.
/rfz
Cc: Stuart W. Glaser, Fire Chief
Memorandum
ACTION REQUIRED:
l
Administration
To: Mayor City Council
From: Diane Ward, City Clerk
Date: 9/1/2009
Re: Issuance of a new Wine Strong Beer liquor license
As required, a public hearing must be held for the issuance of new liquor licenses. A liquor
license application has been received for a Wine Strong Beer liquor license for Reve' 324.
Inc.; DBA: Reve' 324 located at 324 South Main Street.
Approval for the license should be contingent upon approval by Police, Finance, Fire, Building
Departments and Minnesota Liquor Control.
If Council desires to issue a new On -Sale liquor license they should pass a motion to adopt
Resolution No. 2009- APPROVING ISSUANCE OF A THE WINE STRONG BEER LIQUOR
LICENSE TO REVE' 324, INC., DBA: REVE' 324
APPROVING ISSUANCE OF A THE WINE STRONG BEER LIQUOR LICENSE
TO REVE' 324, INC., DBA: REVE' 324
WHEREAS, an application has been received for a liquor license application has been
received for a Wine Strong Beer liquor license for Reve' 324. Inc.; DBA: Reve' 324
located at 324 South Main Street; and
WHEREAS, a public hearing on the new liquor license was held on September 15,
2009; and
WHEREAS, all required forms have been submitted and fees paid.
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota,
hereby approves the issuance of a new Wine Strong Beer Liquor license conditioned
upon approval by Police, Fire, Building Inspection and Finance Departments, and
Minnesota Liquor Control.
Adopted by Council this 15 day of September 2009.
Attest:
Diane F. Ward, City Clerk
Ken Harycki, Mayor
Property Type
Preliminary Assessment
Final Assessment
Myrtle Street Commercial
$47.57/ front foot
$41.58/ front foot
Myrtle Street Residential
$2,740.00/ assess. unit
$2,394.80 /assess. unit
Cottage Drive Multifamily
$393.56 /unit
$343.99/unit
Ramsey Street Commercial
$61.21/ front foot
$53.50 /front foot
Curbed assessment (Johnson, Hawthorne,
Northland, part of Ramsey)
$4,815.00 /assess. unit
$4,208.50/ assess. unit
Non curbed assessment (Center, part of Ramsey,
Owens, Willard, Harriet, Martha, Everett)
$6,445 /assess. unit
$5,633.10 /assess. unit
Galvanized Water
$2,000 per service
$1,748.00 per service
4
TO:
FROM:
DATE:
SUBJECT:
DISCUSSION:
Mayor and City Council
Torry Kraftson
Assistant City Engineer
September 10, 2009
MEMORANDUM
2009 Street Improvement Project
Assessment Hearing and Adoption of Assessment Roll
Project 2009 -02, L.I. 382
All of the utility work on the project is completed on the project and the bituminous base
course has been placed on all of the streets. The contractor is currently wrapping up the
seeding and restoration on the project. The bituminous wear course has been placed on
half of the streets. The bituminous wear course will not be placed until 2010 on streets
that had sewer and water replacement (Willard, Owens, Ramsey, and Center). These
streets will be observed to see if any settling occurs during the spring freeze thaw cycle
prior to placing the bituminous wear course.
Project costs are projected to come in below the engineer's estimate presented in the
feasibility study. It is proposed that the final assessments be reduced by 12.6% from the
preliminary assessments. The assessment period would be 10 years at an interest rate of
4.5 To date we have not received any letters of objection to the assessments. The
assessment rates are summarized below:
One deferred assessments is proposed for a vacant lot on Everett Street. The deferred
assessment would only be recovered if the parcel is built upon and would decrease by
1/25 (4 each year in accordance with the life expectancy of the street. If the deferred
assessment parcel is not built upon within 25 years, the deferred assessment would
terminate.
RECOMMENDATION:
Staff recommends that Council hold the assessment hearing, adopt the attached
assessment roll for the 2009 Street Improvement Project as submitted, and authorize the
deferred assessment.
ACTIONREOUIRED:
If Council concurs with the staff recommendation, they should conduct the public hearing
and pass a motion adopting Resolution No. 2009- RESOLUTION ADOPTING
ASSESSMENT FOR 2009 STREET IMPROVEMENT PROJECT (PROJECT
2009 -02, L.I. 382) and pass a motion adopting Resolution No. 2009-
RESOLUTION ADOPTING THE DEFERRED ASSESSMENT FOR THE 2009
STREET IMPROVEMENT PROJECT (PROJECT 2009 -02, L.I. 382)
1
RESOLUTION ADOPTING ASSESSMENT FOR
2009 STREET IMPROVEMENT PROJECT
(PROJECT 2009 -02, L.I.382)
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and
passed upon all objections to the proposed assessment 2009 Street Improvement Project for the following
properties.
Johnson Drive, Johnson Court, Cottage Drive, Myrtle Street from 3rd St to 5 St, 3rd Street from Myrtle
St to Chestnut St, Ramsey Street from Grove St to Greeley St, Center Street from Myrtle St to Ramsey
St, Willard Street from Greeley St to Owens St, Owens Street from Willard St to Olive St, Harriet Street
from Myrtle St south to ravine, Martha Street from Myrtle St south to ravine, Everett Street from Myrtle
St south to ravine, Hawthorne Lane and Northland Avenue from Hawthorne Ln to Cty Rd 12; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby
accepted and shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January 2010, and
shall bear interest at the rate of four and one -half (41/2) percent per annum from the date of the adoption
of this assessment resolutions. To the first installment shall be added interest on the entire assessment
from the date of this resolution until December 31, 2009. To each subsequent installment when due
shall be added interest for one year on all unpaid installments.
3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the City of
Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS
PAID BY NOVEMBER 16, 2009. If the assessment is not paid by November 16, 2009, accrued
interest from the date of the adoption of the assessment roll through December 31, 2009 will be added
with the first installment due in 2010. If payment is not received by November 16, 2009, the amount
listed above will be collected over a 10 -year period with interest added at 4 per year on the unpaid
balance. The yearly installments will be collected with the property taxes that are paid to Washington
County. At anytime thereafter, prior to November 15 of any year, pay the remaining principal
balance (in whole or part) to the City of Stillwater.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid over in
the same manner as other municipal taxes.
Adopted by the council this 15th day of September 2009.
ATTEST: Ken Harycki, Mayor
Diane F. Ward, City Clerk
RESOLUTION ADOPTING DEFERRED ASSESSMENTS FOR
2009 STREET IMPROVEMENT PROJECT
(PROJECT 2009 -02, L.I. 382)
WHEREAS, pursuant to proper notice duly given as required by law, the council has met
and heard and passed upon all objections to the proposed assessment 2009 Street
Improvement Project for the following property.
Geocode Address Deferred charge
2803020310145 107 EVERETT S $5,633.10
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
STILLWATER, MINNESOTA:
1. Such proposed assessments, a copy of which is attached hereto and made a part
hereof, is hereby accepted and shall constitute the deferred assessment against the
lands named therein, and each tract of land therein included is hereby found to be
benefited by the proposed improvement in the amount of the assessment levied
against it.
2. The deferred street assessment would be collected when a parcel is built on at the
time that a building permit is approved. The deferred assessment will decrease by 4%
each year and would terminate if the parcel is not built upon within 25 years.
3. The deferred assessments for these properties shall be filed with the office of county
recorder.
Adopted by the council this 15`" day of September 2009.
ATTEST
Diane F. Ward, City Clerk
Ken Harycki, Mayor
1
GEOCODE
TAXPAYER NAME
TAXPAYER STREET
TAXPAYER CITY
PROPERTY ADDRESS
ASSESSMENT
CORNER
UNITS
WATER
SERVICE
STREET
ASMT
TOTAL
ASMT
2003020130003
GARY SUSAN N MOSIMAN
1935 JOHNSON DR
STILLWATER, MN
1935
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130004
KHALED CLARA SLAYHI TRS
1955 JOHNSON DR
STILLWATER, MN
1955
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130005
GREGORY SUSAN STANICH
1975 JOHNSON DR
STILLWATER, MN
1975
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130006
KEVIN KAETTERHENRY LORELEI TSCHID/
1920 JOHNSON DR
STILLWATER, MN
1920
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
$4,208.50
2003020130007
THOMAS THERESE HARRINGTON
1910 JOHNSON DR
STILLWATER, MN
1910
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
2003020130008
TROY USA KRUSE
1860 JOHNSON CT
STILLWATER, MN
1860
JOHNSON
CT
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130009
PAUL AIMEE LETOURNEAU
1850 JOHNSON CT
STILLWATER, MN
1850
JOHNSON
CT
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130010
FRED WENDY LINEER
1840 JOHNSON CT
STILLWATER, MN
1840
JOHNSON
CT
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130011
JOACHIM LYNNE BAECKER
1830 JOHNSON CT
STILLWATER, MN
1830
JOHNSON
CT
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130012
SHEILA SCHULTZ
1820 JOHNSON CT
STILLWATER, MN
1820
JOHNSON
CT
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130013
RONALD FLORENCE DUKE
1810 JOHNSON CT
STILLWATER, MN
1810
JOHNSON
CT
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020130014
CHRISTOPHER CAROL SNEDEN
1800 JOHNSON DR
STILLWATER, MN
1800
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
$4,208.50
2003020130015
CHARLES JOANNE HOOD
1790 JOHNSON DR
STILLWATER, MN
1790
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
2003020130016
R R MARY ALICE CHIAL
1770 JOHNSON DR
STILLWATER, MN
1770
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020140004
ROBERT SARAH QUICKEL
1750 JOHNSON DR
STILLWATER, MN
1750
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020140005
THOMAS TRACEY WEIDNER
1725 JOHNSON DR
STILLWATER, MN
1725
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020140006
CHRISTOPHER ANDREA KAYE
1745 JOHNSON DR
STILLWATER, MN
1745
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020140007
CARL JANE CEDERGREN
1775 JOHNSON DR
STILLWATER, MN
1775
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020140008
RISE CAROL HATTEN CIEGLER
1785 JOHNSON DR
STILLWATER, MN
1785
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020140009
MARCUS MICHELE BACHMANN
13505 4TH ST N
STILLWATER, MN
1801
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020410009
BRENT WILLIAM BARBARA JENSEN
1730 JOHNSON DR
STILLWATER, MN
1730
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020410010
KEITH MARY VINJE
1700 JOHNSON DR
STILLWATER, MN
1700
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020410011
DAVID KENDRA BAXTER
1630 JOHNSON DR
STILLWATER, MN
1630
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020410012
DANIEL JULIET JOHNSON
1620 JOHNSON DR
STILLWATER, MN
1620
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4 208.50
2003020410013
MARK WARNKEN
1610 JOHNSON DR
STILLWATER, MN
1610
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208 50
$4,208.50
2003020410027
KURT THERESE RADECKE
1600 JOHNSON DR
STILLWATER, MN
1600
JOHNSON
DR
Curbed -Unit
1.00
$0 00
4,208.50
$4,208.50
2003020410028
DEREK BERG
1605 JOHNSON DR
STILLWATER, MN
1605
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020410029
WADE MEREDITH SHANAHAN
1615 JOHNSON DR
STILLWATER, MN
1615
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020410030
PAUL KAREN NOVARA
1625 JOHNSON DR
STILLWATER, MN
1625
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2003020410031
THOMAS LISA THIETS
1701 JOHNSON DR
STILLWATER, MN
1701
JOHNSON
DR
Curbed -Unit
1.00
$0.00
4,208.50
$4,208.50
2803020310004
KENT LAVAKE
102 HARRIET STS #2
STILLWATER, MN
102
HARRIET
ST
Non Curbed Unit
Corner
0.70
$0.00
3,943.17
$3,943.17
2803020310079
DALE CATHERINE PRESTON
105 HARRIET ST S
STILLWATER, MN
105
HARRIET
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
$2,816.55
2803020310089
BARRY TORGERSON
15244 UPPER 63RD ST N
STILLWATER, MN
517
MYRTLE
ST
Non Curbed Unit 3 -plex
Corner
0.70
$0.00
3,943.17
$3,943.17
2803020310091
ALICE FRIEDRICH CAROL MILLESON ETAL
112 S HARRIET ST
STILLWATER, MN
112
HARRIET
ST
Non Curbed Unit
1.00
$0 00
5,633.10
$5633.10
2803D20310081
'CARUL.MELL
9+�:;LDt2 #GE:AU� v1 14
1� t�/0{?p,li+thi
'I
RRkEl'
Non GurpetisUnit.....:
s�0.06
5,63 0
2803020310093
MICHAEL O'BRIEN
2926 WASHBURN AVE N
MINNEAPOLIS, MN
115
MARTHA
ST
Non Curbed Unit 3 Plex
1.40
$0.00
7,886.34
$7,886.34
2803020310099
THOMAS HILL
603 MYRTLE ST W
STILLWATER, MN
603
MYRTLE
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
$2,816.55
2803020310101
KAREN JOYCE PORRAS
114 S MARTHA ST
STILLWATER, MN
114
MARTHA
ST
Non Curbed Unit
1.00
$0.00
5,633.10
$5,633.10
2803020310107
28R30Z431fi13,.
DANETTE JONES
>�Fi =ESk,, 7 n b�
5812 WENTWORTH AVE
Vak V .00131.
MINNEAPOLIS, MN
D k
703
MYRTLE
ev
ST
sr.
Non Curbed Unit 2 .lex
°,1.t tilti3
Corner
0.60
$0.00
'M4,
3,379.86
3, i.4r
$3,379.86
2803020310146
EUGENE KRISTIN CORRIGAN
617 MYRTLE ST W
STILLWATER, MN
617
MYRTLE
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020310147
JOHN ELLEN SAVELAND
110 EVERETT STS
STILLWATER, MN
110
EVERETT
ST
Non Curbed Unit
1.00
$0.00
5,633.10
5,633.10
2803020320117
HEIDI ROSEBUD
10100 KISMET AVE N
STILLWATER, MN
125
OWENS
ST
Non Curbed Foota
56.00
$0.00
2,996.00
2,996.00
2803020320118
ROSEBUD OF STILLWATER INC
110 GREELEY ST S
STILLWATER, MN
122
GREELEY
ST
Non Curbed Foota
90.00
1,748.00
4,815.00
6,563.00
2803020320127
WAYNE KAREN LUEKEN
126 OWENS ST S
STILLWATER, MN
126
OWENS
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020320128
JEFFREY /JENNIFER CATES JENNIFER /MA
126 2ND ST S
STILLWATER, MN
1014
RAMSEY
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020320139
TY VERONICA JACOBSON
115 CENTER STS
STILLWATER, MN
115
CENTER
ST
Non Curbed Unit
1.00
$0.00
5,633.10
5,633.10
2803020320143
EMILY HADDAD
1126 RAMSEY ST
STILLWATER, MN
1126
RAMSEY
ST
Half- Curbed Non Curbed Unit
1.00
$0.00
4,920.
4,920.80
2803020320144
SUSAN DOERR
124 S SHERBURNE ST
STILLWATER, MN
124
SHERBURNE
ST
Curbed -Unit
Corner
0.50
$0.00
2,104.25
2,104.25
2803020320146
ROBERT LINDA RILEY
1118 RAMSEY ST W
STILLWATER, MN
1118
RAMSEY
ST
Curbed -Unit
1.00
$0.00
4,208.50
4,208.50
2803020320151
DALE PETERSON JULIA CARLSTROM
109 CENTER STS
STILLWATER, MN
109
CENTER
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330008
KURT PEGGY WEIDLER
206 GREELEY ST S
STILLWATER, MN
206
GREELEY
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330027
JAMES ROBYN SANDAHL
1212 OLIVE ST W
STILLWATER, MN
1212
OLIVE
ST
Curbed -Unit
1.00
$0.00
5 4,208.50
4,208.50
2803020330029
DANIEL CONLEY
204 SHERBURNE ST S
STILLWATER, MN
204
SHERBURNE
ST
Curbed -Unit
Corner
0.50
$0.00
2,104 25
2,104.25
ASSESEMENT PERIOD: 10 YEARS
INTEREST RATE: 4.5%
FINAL ASSESSMENT ROLL
2009 STREET IMPROVEMENT PROJECT
PROJECT 2009 -02, L.I. 382
SEE LAST PAGE" FOR
ASSESSMENT RATES'
1 of 5
GEOCODE
TAXPAYER NAME
TAXPAYER STREET
TAXPAYER CITY
PROPERTY ADDRESS
ASSESSMENT
CORNER
UNITS
WATER
SERVICE
STREET
ASMT
TOTAL
ASMT
2803020330031
JOHN WEISS
1203 RAMSEY ST W
STILLWATER, MN
1121
RAMSEY
ST
Curbed -Unit
1.00
$0.00
4,208.50
4,208.50
2803020330033
ENNIS DENISE HOFFBECK
206 OWENS ST S
STILLWATER, MN
206
OWENS
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330034
JAMES MARLOW
205 SHERBURNE ST S
STILLWATER, MN
205
SHERBURNE
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330040
DAVID DORIS SKEIVIK
302 OWENS ST S
STILLWATER, MN
302
OWENS
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330042
ROBERT KATHERINE NASH
312 OWENS ST S
STILLWATER, MN
312
OWENS
ST
Non Curbed Unit
Corner
0.50
1,748.00
2,816.55
4,564.55
2803020330043
GARY MARY SAMPLE
1015 OLIVE ST W
STILLWATER, MN
1015
OLIVE
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2,816.55
2,816.55
2803020330044
JOHN SUSANNA PATTERSON
1018 OLIVE ST W
STILLWATER, MN
1018
OLIVE
ST
Non Curbed Unit
Corner
0.50
$0.00
2803020330056
LAMBERT /SWANSON AP /CG BURTZLAFF
403 OWENS ST S
STILLWATER, MN
403
OWENS
ST
Non Curbed Unit
Corner
0.50
1,748.00
2,816.55
4,564.55
2803020330057
MICHAEL PATRICIA SCHMIDT
409 OWENS ST S
STILLWATER, MN
409
OWENS
ST
Non Curbed Unit
1.00
1,748.00
5,633.10
7,381.10
2803020330058
WALTER JUDITH JAHNKE
413 OWENS ST S
STILLWATER, MN
413
OWENS
ST
Non Curbed Unit
1.00
1,748.00
5,633.10
7,381.10
2803020330059
GREGORY CATHLEEN ROSS
415 S OWENS ST
STILLWATER, MN
415
OWENS
ST
Non- Curbed Unit
1.00
1,748.00
5,633.10
7,381.10
2803020330062
ARTHUR SIEVERT
417 S OWENS ST
STILLWATER, MN
417
OWENS
ST
Non Curbed Unit
1.00
$0.00
5,633.10
5,633.10
2803020330066
LEON MICHAEL NESVACIL TRS
4931 129TH ST N
HUGO, MN 55038
402
OWENS
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330068
LORRAINE, DONALD BOUMA, DIANE YOCH 6
408 OWENS ST S
STILLWATER, MN
408
OWENS
ST
Non Curbed Unit
1.00
$0.00
5,633.10
5,633.10
3,379.86
2803020330070
WILLIAM CAROL CURTIS TODD MELIS
241 150TH AVE
HOULTON, WI 540
416
OWENS
ST
Non Curbed Unit 2 -plex
Comer
0.60
$0.00
3,379.86
2803020330071
ALLISON JOHNSON
414 OWENS ST S
STILLWATER, MN
414
OWENS
ST
Non Curbed Unit 2 -plex
Corner
0.60
$0.00
3,379.86
3,379.86
4,564.55
2803020330076
DALE DONNA POGATCHNIK
426 OWENS ST S
STILLWATER, MN
426
OWENS
ST
Non- Curbed Unit
Corner
0.50
1,748.00
2,816.55
2803020330082
PETER DANA ERICKSON
1018 PINE ST W
STILLWATER, MN
1018
PINE
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330085
ANDREW ERIN BRAUN
1017 PINE ST W
STILLWATER, MN
1017
PINE
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
5,633.10
2803020330087
KATHLEEN JOHNSTON TRS
511 OWENS ST S
STILLWATER, MN
511
OWENS
ST
Non Curbed Unit
1.00
$0.00
5,633.10
2803020330089
CHARLENE VIZENOR
518 GREELEY ST S
STILLWATER, MN
518
GREELEY
ST
Non Curbed Unit
Comer
0.50
$0.00
2,816.55
2,816.55
2803020330090
J NEAL CONSTANCE CASEY
517 S OWENS ST
STILLWATER, MN
517
OWENS
ST
Non Curbed Unit
1.00
$0.00
5,633.10
5,633.10
2803020330110
MARCELLA THORENE
504 S OWENS ST
STILLWATER, MN
504
OWENS
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020330122
RANDY PATRICIA ELOVICH
510 OWENS ST S
STILLWATER, MN
510
OWENS
ST
Non Curbed Unit
Corner
0.50
$0.00
2,816.55
2,816.55
2803020420011
DOROTHY BERGE PATRICK MULVEHILL
301 MYRTLE ST W
STILLWATER, MN
301
MYRTLE
ST
Myrtle Unit
0.76
$0.00
1,820.05
1,820.05
2803020420041
FEDERAL NATIONAL MTG ASSOC INTERNAL
14221 DALLAS PKWY
DALLAS TX 75254-
102
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420042
MARK E GREGORY
104 3RD STS
STILLWATER, MN
104
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420043
PATRICIA EBERTZ
108 3RD STS
STILLWATER, MN
108
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420044
MATTHEW STEPHENSON
106 3RD ST S
STILLWATER, MN
106
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420045
TRAVIS WOOD
116 3RD ST S
STILLWATER, MN
116
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420046
PAMELA KNUTSON
114 3RD ST S
STILLWATER, MN
114
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420047
SCOTT WALLACE
112 3RD ST S
STILLWATER, MN
112
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420048
GARY KATHLEEN ELERT TRS
1378 HILLTOP RD
HOULTON, WI 540,
110
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420049
BRIAN MICHAEL
120 S 3RD ST
STILLWATER, MN
120
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00 670.54
670.54
2803020420050
ROGER GUSE
118 S 3RD ST
STILLWATER, MN
118
3RD
ST
Myrtle Unit 10 -plex
0.28
$0.00
670.54
670.54
2803020420075
TRINITY LUTHERAN CHURCH
115 N 4TH ST, PO BOX 339
STILLWATER, MN
102
4TH
ST
Myrtle Footage
210.00
$0. 00
8,731.80
8,731.80
2803020420077
TRINITY LUTHERAN CHURCH
115 N 4TH ST, PO BOX 339
STILLWATER, MN
102
4TH
ST
Myrtle Footage
30.00
$0.00
1,247,40
1,247.40
2803020420080
TRINITY LUTHERAN CHURCH
115 N 4TH ST, PO BOX 339
STILLWATER, MN
216
MYRTLE
ST
Myrtle Footage
246.00
$0.00
10,228.68
10,228.68
2803020420084
ROBERT MILLER
1258 STAGECOACH TRL N
STILLWATER, MN
221
MYRTLE
ST
Myrtle Unit 4 -plex
1.60
$0.00
3,831.68
3,831.68
2803020420085
DANIEL JEAN PILLA
14633 MORGAN AVE N
MARINE ON ST CF
215
MYRTLE
ST
Myrtle Footage
50.00
$0.00
2,079.00
2,079.00
2803020420086
GARY KATHLEEN ELERT
140 S 3RD ST
STILLWATER, MN
140
3RD
ST
Myrtle Footage
20.00
$0.00
831.60
831.60
2803020420088
KILTY PROP LLC
118 OAK ST W
STILLWATER, MN
204
3RD
ST
Myrtle Footage
50.00
$0.00
2,079.00
2,079.00
2803020420090
PETER GROTH
115 MYRTLE ST W
STILLWATER, MN
115
MYRTLE
Myrtle Unit 2 -plex
1.20
$0.00
2,873.76
2,873.76
2803020420090
GERALD BARBARA GROTH
757 MARKGRAFS LAKE DR
WOODBURY, MN
'.115
MYRTLE ,,.r,:
,:,$0.00
2;$73.76
2,873.76
2803020420091
JENNINGS STATE BANK
1150 STILLWATER BLVD N
STILLWATER, MN
117
MYRTLE
Myrtle Unit 4 -plex
1.60
$0.00
3,831.68
3,831.68
2803020420092
FREDERICK KALINOFF
428 BROADWAY ST S
STILLWATER, MN
123
MYRTLE
ST
Myrtle Unit 2 -plex
1.20
$0.00
2,873.76
2,873.76
2803020420102
R2W PROPERTIES LLC
106 CHESTNUT E
STILLWATER, MN
106
CHESTNUT
ST
Myrtle Footage
130.00
$0.00
5,405.40
5,405.40
2803020420106
AMERICAN LEGION POST 48
103 3RD ST S
STILLWATER, MN
101
3RD
ST
Myrtle Footage
79.00
$0.00
3,284.82
3,284.
TED LYNNE;LILI. w z
L N:
4446 TR,,-
LAKE
IAKE.E 01 4r1N 5'
fl��
a�+
x�
v�lS
clatapr
;'i: :50:•(10
z4
2803020420150
TED LYNNE LILLIE
4446 JACKPINE TRL N
LAKE ELMO, MN 5
207
MYRTLE
ST
Myrtle Unit 11 -plex
0. 27
$0.00
653.13
653.13
2803020420151
PATRICK ROBERTS
13560 TECHNOLOGY DR A
EDEN PRAIRIE, Mt
207
MYRTLE
ST
Myrtle Unit 11 -plex
0.27
$0.00
653.13
653.13
2803020420152
REBEKAH FORTIER
207 MYRTLE ST W #3
STILLWATER, MN
207
MYRTLE
ST
Myrtle Unit 11 -plex
0. 27
$0.00
653.13
653.13
2803020420153
TED LYNNE LILLIE
4446 JACKPINE TRL N
LAKE ELMO, MN 5.
207
MYRTLE
ST
Myrtle Unit 11 -plex
0.27
$0.00
653.
653.13
2803020420154
STEVEN LASHOMB
207 MYRTLE ST W #5
STILLWATER, MN
207
MYRTLE
ST
Myrtle Unit 11 -plex
0.27
$0.00
653.13
653.
ASSESEMENT PERIOD: 10 YEARS
INTEREST RATE: 4.5%
FINAL ASSESSMENT ROLL
2009 STREET IMPROVEMENT PROJECT
PROJECT 2009 -02, L.I. 382
SEE LAST PAGE FOR
ASSESSMENT RATES
2 of 5
GEOCODE
TAXPAYER NAME
TAXPAYER STREET
TAXPAYER CITY
PROPERTY ADDRESS
ASSESSMENT
CORNER
UNITS
WATER STREET
SERVICE ASMT
TOTAL
ASMT
2803020420155
TED LYNNE LILLIE
4446 JACKPINE TRL N
LAKE ELMO, MN 5:
207
MYRTLE
ST
Myrtle Unit 11 -plex
0.27
$0.00 653.13
653.13
2803020420156
TED LYNNE LILLIE
4446 JACKPINE TRL N
LAKE ELMO, MN 5:
207
MYRTLE
ST
Myrtle Unit 11 -plex
0.27
$0.00 653.13
653.13
2803020420157
TED LYNNE LILLIE
4446 JACKPINE TRL N
LAKE ELMO, MN 5.
207
MYRTLE
I- E-
1_4yrtle Unit 11 -plex
0.27
$0.00 653.13
653.13
2803020420158
2803020420159
TED LYNNE LILLIE
4446 JACKPINE TRL N
LAKE ELMO, MN 5'
207
MYRTLE
�rrtle Unit 11 -plex
Myrtle Unit 11 -plex
0.27
$0.00 653.13
653.13
TED LYNNE LILLIE
4446 JACKPINE TRL N
LAKE ELMO, MN 5:
207
MYRTLE
0.27
$0.00 653.13
653.13
2803020420160
2803020420163
KRISTINA LILLIE
GARY KATHLEEN ELERT TRS
1083 SERENE CT
SHOREVIEW, MN
1 207
150
MYRTLE
3RD
ST
ST
M rtle Unit 11 -.1ex
Myrtle Footage
0.27
26.33
$0.00 653.13
$0.00 1,094.80
653.13
1,094.80
1378 HILLTOP RDG
HOULTON, WI 540
2803020420164
GARY KATHLEEN ELERT TRS
1378 HILLTOP RDG
HOULTON, WI 540
150
3RD
ST
Myrtle Footage
26.33
$0.00 1,094.80
1,094.80
2803020420165
GENE EIKE
687 ZEPHER LN
HUDSON, WI 5401
150
3RD
ST
Myrtle Footage
26.33
$0.00 1,094.80
1,094.80
2903020320017
MICHAEL DEBRA JACOBE
2566 HAWTHORNE LN
STILLWATER, MN
2566
HAWTHORNE
LN
Curbed Unit
Corner
0.50
$0.00 2,104.25
2,104.25
2903020320018
DOUGLAS BARBARA NEPP
2534 HAWTHORNE LN
STILLWATER, MN
2534
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320019
DAVID GEORGIANNE WEISS
2502 HAWTHORNE LN
STILLWATER, MN
2502
HAWTHORNE
LN
Curbed Unit
Comer
0.50
$0.00 2,104.25
2,104.25
2903020320039
SCOTT MARY BURNES
2501 HAWTHORNE LN
STILLWATER, MN
2501
HAWTHORNE
LN
Curbed Unit
Corner
0.50
$0.00 2,104.25
2,104.25
2903020320040
JOHN ANDREA BROCKBERG
2517 HAWTHORNE LN
STILLWATER, MN
2517
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320041
GREGORY FRY
2000 OAK KNOLL DR
WHITE BEAR LAKE
2533
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
4,208.50
4,208.50
2903020320042
SUSAN BALDWIN
2559 HAWTHORNE LN
STILLWATER, MN
2559
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020320043
KENNETH HERREID
2585 HAWTHORNE LN
STILLWATER, MN
2585
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020320044
PAUL MARY -ANN RABENORT
2601 HAWTHORNE LN
STILLWATER, MN
2601
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320045
JULIE BRIAN KITTILSON
2607 HAWTHORNE LN
STILLWATER, MN
2607
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320046
ROBERT RUTH BECK
2611 HAWTHORNE LN
STILLWATER, MN
2611
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320047
BRIAN PERI JOHNSON
2617 HAWTHORNE LN
STILLWATER, MN
2617
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320048
SE -TAC PROPERTIES LLC
2000 Industrial Blvd SW
STILLWATER, MN
2627
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320049
DONALD ALICE SMITH ETAL
2637 HAWTHORNE LN
STILLWATER, MN
2637
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320050
2903E1203�00 5[1�
2903020320051
BRETT CHRISTIANSON KIM THOMPSON -C
s o
#.1= �A�?a�3.�T'€Y"�:EE. r
ROGER ROGENE STOLSON
1207 STERLING WAY
i°
t ,STz�
2657 HAWTHORNE
STILLWATER, MN
IIy� EzE� NIN
STILLWATER, MN
2647
��c
N
2657
HAWTHORNE
r
s
HAWTHORNE
LN
LN
Curbed Unit
k..; .i;�y �.5,,
Curbed Unit
1.00
y
1.00
$0.00 4 208.50
m
4 208.50
4,208.50
4,208.50
$0.00 4,208.50
2903020320052
WELLS FARGO FINANCIAL MN INC ATTN AM 8480 STAGECOACH CIR FREDERICK MD 21
2667
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020320053
DONALD JANELLE BORDEN
2677 HAWTHORNE LN
STILLWATER, MN
2677
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
4,208.50
2903020320054
JOEL CAROLINE CHARCHENKO
2687 HAWTHORNE LN
STILLWATER, MN
2687
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020320079
PHILIP JOSEPHINE JACKSON
2602 HAWTHORNE LN
STILLWATER, MN
2602
HAWTHORNE
LN
Curbed Unit
Comer
0.50
$0.00 2,104.25
2,104.25
2903020320080
WARREN KIMBERLY MCCLISH
2608 HAWTHORNE LN
STILLWATER, MN
2608
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
4,208.50
2903020320081
CHRISTOPHER SARA SHOCKENCY
2614 HAWTHORNE LN
STILLWATER, MN
2614
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020320082
NOLAND LORRAINE HEIDEN
2618 HAWTHORNE LN
STILLWATER, MN
2618
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
4,208.50
2903020320083
KAREN LINDA MARKOWITZ
2626 HAWTHORNE LN
STILLWATER, MN
2626
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020320084
DENNIS FALAAS
2634 HAWTHORNE LN
STILLWATER, MN
2634
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
4,208.50
2903020320085
DALE DEBORAH RECKNER
2642 HAWTHORNE LN
STILLWATER, MN
2642
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020320086
JON BONNIE JACOBSEN
2650 HAWTHORNE LN
STILLWATER, MN
2650
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
2903020320087
DANIEL DEBORAH HAKALA
2666 HAWTHORNE LN
STILLWATER, MN
2666
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
4,208.50
2903020320088
WILLIAM ANNETTA ALBRECHT
2674 HAWTHORNE LN
STILLWATER, MN
2674
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
2903020410078
PETER CONSTANCE THUESON
1205 MYRTLE ST W
STILLWATER, MN
1205
MYRTLE
ST
Non Curbed Unit
Corner
0.50
$0.00 2,816.55
2,816.55
2903020410084
CHARLOTTE DAUFFENBACH
103 S GROVE ST
STILLWATER, MN
103
GROVE
ST
Curbed -Unit
Corner
0.50
$0.00 2,104.25
2,104.25
5,956.50
2903020410085
PAUL JOAN FRIANT
1216 WEST RAMSEY ST
STILLWATER, MN
1216
RAMSEY
ST
Curbed -Unit
1.00
1,748.00 4,208.50
2903020410086
BRADLEY SARA BENSON
1212 RAMSEY ST W
STILLWATER, MN
1212
RAMSEY
ST
Curbed -Unit
1.00
$0.00 4,208.50
4,208.50
5,050.20
2903020410087
GENE EIKE
687 ZEPHER LN
HUDSON, WI 5401
1208
RAMSEY
ST
Curbed -Unit 2 -plex
1.20
$0.00 5,050.20
2903020410088
JACK NANCY DIETHERT
1204 RAMSEY ST W
STILLWATER, MN
1204
RAMSEY
ST
Non Curbed Half- Curbed
1.00
1,748.00 4,920.80
6,668.80
2903020440001
JOHN WEISS
1203 RAMSEY ST W
STILLWATER, MN
1203
RAMSEY
ST
Curbed -Unit
1.00
$0.00 4,208.50
4,208.50
4,208.50
2903020440003
LOWELL JOYCE WARNER
1207 RAMSEY ST W
STILLWATER, MN
1207
RAMSEY
ST
Curbed -Unit
1.00
$0.00 4,208.50
2903020440005
SHERMAN YVONNE DANIELSON
1213 RAMSEY ST W
STILLWATER, MN
1213
RAMSEY
ST
Curbed -Unit
1.00
$0.00 4,208.50
4,208.50
2,104.25
2903020440006
DALE MARY KENDALL
PO BOX 2096
STILLWATER, MN
1219
RAMSEY
ST
Curbed -Unit
Corner
0.50
$0.00 2,104.25
3003020410002
GREGORY PATRICIA LANE
2697 HAWTHORNE LN
STILLWATER, MN
2697
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
3003020410003
MARGARET LINDSTROM
2701 HAWTHORNE LN
STILLWATER, MN
2701
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
3003020410024
STEVEN ANEZ
2682 HAWTHORNE LN
STILLWATER, MN
2682
HAWTHORNE
LN
Curbed Unit
1.00
$0.00 4,208.50
4,208.50
3003020410025
ALTHEA, DONNA BRIAN WILLIAMS
2690 HAWTHORNE LN
STILLWATER, MN
2690
HAWTHORNE
LN
Curbed Unit
1.00
$0.00_ 4,208.50
4,208.50
ASSESEMENT PERIOD: 10 YEARS
INTEREST RATE: 4.5%
FINAL ASSESSMENT ROLL
2009 STREET IMPROVEMENT PROJECT
PROJECT 2009 -02, L.I. 382
SEE LAST PAGE FOR
ASSESSMENT RATES
3 of 5
GEOCODE
TAXPAYER NAME
TAXPAYER STREET
TAXPAYER CITY
PROPERTY ADDRESS
ASSESSMENT
CORNER
UNITS
WATER
SERVICE
STREET
ASMT
TOTAL
ASMT
3003020410026
ROBERT JODY SINGLETON
2700 HAWTHORNE LN
STILLWATER, MN
2700
HAWTHORNE
LN
Curbed Unit
1.00
$0.00
4,208.50
4,208.50
3003020410027
PAUL PARINS
100 NORTHLAND AVE
STILLWATER, MN
100
NORTHLAND
AVE
Curbed Unit
Corner
0.50
$0.00
2,104.25
2 104.25
3203020240002
ORLEANS HOMES LTD PTSHP ATTN HAROL
4725 EXCELSIOR BLVD #5C
MINNEAPOLIS, MN
1401'
COTTAGE
DR
Cottage units
57.00
$0.00
19,607.43
19,607.43
19,263.44
3203020240007
COTTAGES PHASE 111 PARTNERSH ATTN R t
5924 PITTSBURY AVE S
MINNEAPOLIS, MN
2200
STILLWATER
BLVD
Cottage units
56.00
$0.00
19,263.44
3203020240008
ORLEANS HOMES LTD PTSHP ATTN HAROL
4725 EXCELSIOR BLVD #5C
MINNEAPOLIS, MN
2102
ORLEANS
Cottage units
60.00
$0.00
20,639.40
20,639.40
3203020240018
WILLIAM CHARLOTTE GAHLER
2345 COTTAGE DR
STILLWATER, MN
2345
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240019
KARA BUBERL
2341 COTTAGE DR
STILLWATER, MN
2341
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240020
JESSICA LINDSAY
2337 COTTAGE DR
STILLWATER, MN
2337
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240021
CARL TRACY BAGLIO
820 EAGLE RIDGE PL
STILLWATER, MN
2333
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240022
VALERIE OSBORN
2329 COTTAGE DR
STILLWATER, MN
2329
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240023
DOREEN WOODHOUSE
2325 COTTAGE DR
STILLWATER, MN
2325
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240024
HEATHER GRUBER
2301 COTTAGE DR
STILLWATER, MN
2301
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240025
KERRY COLYER
2305 COTTAGE DR
STILLWATER, MN
2305
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240026
EDWARD INGEBORG BIEGING
2309 COTTAGE DR
STILLWATER, MN
2309
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240027
PATRICIA NORTON
2313 COTTAGE DR
STILLWATER, MN
2313
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240028
BONNIE PETERSON
2317 COTTAGE DR
STILLWATER, MN
2317
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240029
THOMAS FAYE WIRTZ
2321 COTTAGE DR
STILLWATER, MN
2321
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240030
DEBRA BEAUDET
1346 COTTAGE DR
STILLWATER, MN
1346
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240031
THOMAS DARMODY
1342 COTTAGE DR
STILLWATER, MN
1342
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240032
DALLAS DEBRA HALLIS
1338 COTTAGE DR
STILLWATER, MN
1338
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240033
LAURA NOWICKE
1334 COTTAGE DR
STILLWATER, MN
1334
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240034
MICHELLE SCHMIDT
1330 COTTAGE DR
STILLWATER, MN
1330
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240035
TIMOTHY REBECCA GILBERTSON
1326 COTTAGE DR
STILLWATER, MN
1326
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240036
ROBIN WAHLQUIST
1302 COTTAGE DR
STILLWATER, MN
1302
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240037
LINDA KAY BOSCH
1306 COTTAGE DR
STILLWATER, MN
1306
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240038
FED NATL MTG ASSOC
333 W. WACKER DR #3100
CHICAGO, IL 6060E
1310
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240039
GRETA BRUNNER
1314 COTTAGE DR
STILLWATER, MN
1314
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240040
NANCY EICHTEN
1318 COTTAGE DR
STILLWATER, MN
1318
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240041
BRIAN MONICA WEIMER
1322 COTTAGE DR
STILLWATER, MN
1322
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240042
MARCUS STELLA HENDRICKSON
1448 COTTAGE DR
STILLWATER, MN
1448
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240043
VIRGINIA CORRUS
1444 COTTAGE DR
STILLWATER, MN
1444
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240044
BRIAN MICHAELIS ETAL
1440 COTTAGE DR
STILLWATER, MN
1440
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240045
DEBORAH JAMES JUNKER
1436 COTTAGE DR #65
STILLWATER, MN
1436
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240046
MARK MADSEN
1432 COTTAGE DR
STILLWATER, MN
1432
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240047
KATHRYN THUESON
1428 COTTAGE DR
STILLWATER, MN
1428
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240048
DEBRA BLAKELY
1404 COTTAGE DR
STILLWATER, MN
1404
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240049
GERALDINE ROETTGER
1408 COTTAGE DR
STILLWATER, MN
1408
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240050
TERESA DUBIEL
1412 COTTAGE DR
STILLWATER, MN
1412
COTTAGE
DR
Cottage
1.00
50.00
343.99
343.99
3203020240051
DAWN WOLD
1416 COTTAGE DR
STILLWATER, MN
1416
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240052
MICHAEL BARBARA POWERS
1420 COTTAGE DR
STILLWATER, MN
1420
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240053
LUANA KUEHN
1424 COTTAGE DR #36
STILLWATER, MN
1424
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240060
MARY TENNANT
1502 COTTAGE DR
STILLWATER, MN
1502
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240061
KIMBERLY LARSON
9830 152ND ST N
HUGO, MN 55038
1506
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240062
MELISSA SPRINGBORN
1510 COTTAGE DR
STILLWATER, MN
1510
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240063
LORRAINE HALFEN
1514 COTTAGE DR
STILLWATER, MN
1514
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240064
KAREN LUTZ
1518 COTTAGE DR
STILLWATER, MN
1518
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240065
MARK CYNTHIA THIBODEAU
1401 AMUNDSON DR
STILLWATER, MN
1522
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240066
CARLOS HERRERA CRYSTAL RIOS
2365 COTTAGE DR #49
STILLWATER, MN
2365
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240067
JOSE LOPEZ TORRES LEAH LOPEZ
2361 COTTAGE DR
STILLWATER, MN
2361
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240068
RENE MULLENBACH
2357 COTTAGE DR
STILLWATER, MN
2357
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240069
CHERYL CERNEY
2353 COTTAGE DR
STILLWATER, MN
2353
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240070
MATTHEW HARTY
2032 MORGAN AVE
STILLWATER, MN
2349
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240071
BECKY CLYMER TRS CHERYL OSTENDOR
3058 OASIS AVE N
STILLWATER, MN
2373
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
3203020240072
WILLARD SANDRA COLER
2377 COTTAGE DR
STILLWATER, MN
2377
COTTAGE
DR
Cottage
1.00
$0.00
343.99
343.99
ASSESEMENT PERIOD: 10 YEARS
INTEREST RATE: 4.5%
FINAL ASSESSMENT ROLL
2009 STREET IMPROVEMENT PROJECT
PROJECT 2009 -02, L.I. 382
SEE LAST PAGE FOR
ASSESSMENT RATES
4 of 5
Myrtle St Commercial
41.58
per foot
Myrtle St Residential
2,394.80
per unit
Cottage Dr Mult- family
343.99
per unit
Commercial on Ramsey
53.50
per foot
Curbed except Myrtle
Cottage (includes Johnson)
4,208.50
per unit
Residential non curbed
5,633.10
per unit
Galvanized water
1,748.00
each
Galvanized water Myrtle
2,622.12
each
ASSESEMENT PERIOD: 10 YEARS
INTEREST RATE: 4.5%
Key:
No assessment just notify
2nd Taxpayer to notify
Deferred Assessment
FINAL ASSESSMENT ROLL
2009 STREET IMPROVEMENT PROJECT
PROJECT 2009 -02, L.I. 382
5 of 5
Assessment Rate:
SEE LAST PAGE FOR
ASSESSMENT RATES
GEOCODE
3203020240073
3203020240074
3203020240075
3303020220038
3303020220040
TAXPAYER NAME
ELAYNE ANDERSON
DANIEL MICHELLE MICHAELIS
DUANE PAMELA MEYER
CATHERINE MISHEK
MARY MCDONOUGH
TAXPAYER STREET
2381 COTTAGE DR UNIT 5
1341 DALLAGER CT
2389 COTTAGE DR UNIT 5
1019 WILLARD ST W
1005 WILLARD ST W
TAXPAYER CITY
STILLWATER, MN
STILLWATER, MN
STILLWATER, MN
STILLWATER, MN
STILLWATER, MN
PROPERTY ADDRESS
2381
2385
2389
1019
COTTAGE
COTTAGE
COTTAGE
WILLARD
1005 WILLARD
DR
DR
DR
ST
ST
ASSESSMENT
Cottage
Cottage
Cottage
Non Curbed Unit
Non- Curbed Unit
CORNER
Corner
Comer
UNITS
1.00
1.00
1.00
0.50
0.50
WATER
SERVICE
$0.00
$0.00
0.00
0.00
$0.00
STREET
ASMT
343.99
343.99
343.99
2,816.55
TOTAL
ASMT
343.99
343.99
343.99
2,816.55
2,816.55 2
Lot type
Preliminary
assessment
Commercial/ Institutional Property
$13.96 /foot
Twinhome (Shelton, Eastridge, Westridge, Tuenge)
$776.88
Twinhomes at the corner of Victoria Tuenge
$388.44
TO:
FROM:
DATE:
SUBJECT:
DISCUSSION:
RECOMMENDATION:
ACTION REQUIRED:
Mayor and City Council
Torry Kraftson
Assistant City Engineer
September 10, 2009
MEMORANDUM
TO
2009 Mill and Overlay Project
Assessment Hearing and Adoption of Assessment Roll
Project 2009 -08, L.I. 384
The mill and overlay of Tuenge Drive, Shelton Drive, Eastridge Court, and Westridge
Circle has been completed. Pedestrian ramps were updated and curb was repaired at
several locations. The preliminary assessments were based on the contract bid prices. It
is recommended that the preliminary assessments be sustained for the final assessments.
The assessment period would be 10 years at an interest rate of 4.5 The proposed final
assessments are as follows:
Staff recommends that Council hold the assessment hearing and adopt the attached
assessment roll for the 2009 Mill and Overlay Project as submitted.
If Council concurs with the staff recommendation, they should conduct the public hearing
and pass a motion adopting Resolution No. 2009- RESOLUTION ADOPTING
ASSESSMENT FOR 2009 MILL AND OVERLAY PROJECT (PROJECT 2009 -08,
L.I. 384).
Diane F. Ward, City Clerk
RESOLUTION ADOPTING ASSESSMENT FOR
2009 MILL AND OVERLAY PROJECT
(PROJECT 2009 -08, L.I. 384)
WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and
passed upon all objections to the proposed assessment 2009 Mill and Overlay Project for the following
properties: Tuenge Drive, Shelton Drive, Eastridge Court, and Westridge Circle.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby
accepted and shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years,
the first of the installments to be payable on or before the first Monday in January 2010, and shall bear
interest at the rate of four and one -half (4 '/2) percent per annum from the date of the adoption of this
assessment resolutions. To the first installment shall be added interest on the entire assessment from the
date of this resolution until December 31, 2009. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater
Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY
NOVEMBER 16, 2009. If the assessment is not paid by November 16, 2009, accrued interest from the
date of the adoption of the assessment roll through December 31, 2009 will be added with the first
installment due in 2010. If payment is not received by November 16, 2009, the amount listed above will
be collected over a 10 -year period with interest added at 4'/2% per year on the unpaid balance. The
yearly installments will be collected with the property taxes that are paid to Washington County. At
anytime thereafter, prior to November 15 of any year, pay the remaining principal balance (in whole or
part) to the City of Stillwater.
4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid over in the
same manner as other municipal taxes.
Adopted by the council this 15th day of September 2009.
ATTEST: Ken Harycki, Mayor
GEO
NAME
TAXPAYER ADDRESS
TAXPAYER CITY
PROPERTY ADDRESSES
ASSESSMENT
3303020330001
IND SCH DIST #834
1875 S GREELEY ST
STILLWATER
MN
55082
1875
GREELEY
ST
S
$10,428.12
3303020330005
LAKE ELMO BANK
11465 39TH ST N, PO BOX 857
LAKE ELMO
MN
55042
1903
GREELEY
ST
S
$3,364.36
3303020330016
RONALD SANDRA ANDERSON
1900 WESTRIDGE CIR
STILLWATER
MN
55082
1900
WESTRIDGE
CIR
$776.88
3303020330017
FEDERAL HOME LOAN MORTGAGE CORPORATION
5000 PLANO PARKWAY
CARROLLTON
TX
75013
1910
WESTRIDGE
CIR
$776.88
3303020330018
JOANNE P MOELTER JOE G COREY
1920 WESTRIDGE CIR
STILLWATER
MN
55082
1920
WESTRIDGE
CIR
$776.88
3303020330019
NORMA E MONTPETIT
1930 WEST RIDGE CR
STILLWATER
MN
55082
1930
WESTRIDGE
CIR
$776.88
3303020330020
ELIZABETH L FEELY
1940 WESTRIDGE CIR
STILLWATER
MN
55082
1940
WESTRIDGE
CIR
$776.88
3303020330021
MARY JANE SAMPLE
1950 WESTRIDGE CIR
STILLWATER
MN
55082
1950
WESTRIDGE
CIR
$776.88
3303020330022
MARGARET A VANASSE
1960 WESTRIDGE CIR
STILLWATER
MN
55082
1960
WESTRIDGE
CIR
$776.88
3303020330023
RICHARD E MARY C SWANSON
1970 WESTRIDGE CIR
STILLWATER
MN
55082
1970
WESTRIDGE
CIR
$776.88
3303020330024
RONALD BEVERLY DE CORSEY
1965 WESTRIDGE CR
STILLWATER
MN
55082
1965
WESTRIDGE
CIR
$776.88
3303020330025
JOHN A CARMEN F MILLER
1955 WESTRIDGE CIR
STILLWATER
MN
55082
1955
WESTRIDGE
CIR
$776.88
3303020330026
LEE J SANDRA J GRAMENZ
1945 WESTRIDGE CIR
STILLWATER
MN
55082
1945
WESTRIDGE
CIR
$776.88
3303020330027
SHIRLEY NYBERG
1935 WEST RIDGE CIR
STILLWATER
MN
55082
1935
WESTRIDGE
CIR
$776.88
3303020330028
PAULINE M JUNKER
1925 WEST RIDGE CIR
STILLWATER
MN
55082
1925
WESTRIDGE
CIR
$776.88
3303020330029
ARDYTHE M BURKE DOLORES M BONSE TRS
1915 WESTRIDGE CIR
STILLWATER
MN
55082
1915
WESTRIDGE
CIR
$776.88
3303020330030
BEVERLY C BARTZ
1905 WEST RIDGE CIR
STILLWATER
MN
55082
1905
WESTRIDGE
CIR
$776.88
3303020330031
MARGARET E STUART
1901 WESTRIDGE CIR
STILLWATER
MN
55082
1901
WESTRIDGE
CIR
$776.88
3303020330032
LESLIE E MARILYN KRONGARD
1902 EASTRIDGE CT
STILLWATER
MN
55082
1902
EASTRIDGE
CT
$776.88
3303020330033
EILEEN C SIMONET ETAL TRS
1912 EASTRIDGE CT
STILLWATER
MN
55082
1912
EASTRIDGE
CT
$776.88
3303020330034
SUSAN E DAHLIN
1922 EASTRIDGE CT
STILLWATER
MN
55082
1922
EASTRIDGE
CT
$776.88
3303020330035
ELIZABETH K PROESCH
1932 EASTRIDGE CT
STILLWATER
MN
55082
1932
EASTRIDGE
CT
$776.88
3303020330036
MARILEE ANN MOWRY
1942 EASTRIDGE CT
STILLWATER
MN
55082
1942
EASTRIDGE
CT
$776.88
3303020330037
KENNETH GEORGINE MCCAULEY
1952 EASTRIDGE CT
STILLWATER
MN
55082
1952
EASTRIDGE
CT
$776.88
3303020330038
JANE E BRUST
1962 EASTRIDGE CT
STILLWATER
MN
55082
1962
EASTRIDGE
CT
$776.88
3303020330039
GORDON F KATHRYNE HANDEVIDT
1972 EAST RIDGE CT
STILLWATER
MN
55082
1972
EASTRIDGE
CT
$776.88
3303020340010
GUSTO PARTNERS OF STILLWATER ATTN MARCO MGMT
21393 NOVAK AVE N
SCANDIA
MN
55073
14304
60TH
ST
N
$5 737.56
3303020340012
ROSE FLORAL GREENHOUSE INC
14298 N 60TH ST
STILLWATER
MN
55082
14298
60TH
ST
N
$5 151.24
3303020340013
BARBARA J BJORKMAN
1986 TUENGE DR
STILLWATER
MN
55082
1986
TUENGE
DR
$776.88
3303020340014
ROBERT J MARLENE E RITZER
1976 TUENGE DR
STILLWATER
MN
55082
1976
TUENGE
DR
$776.88
3303020340015
MICHAEL A BRABENDER
1966 TUENGE DR
STILLWATER
MN
55082
1966
TUENGE
DR
$776.88
3 303020 34001 6
CATHERINE A TOLLERUD
1956 TUENGE DR
STILLWATER
MN
55082
1956
TUENGE
DR
$776.88
3303020340017
KENNETH J STREIFF
1946 TUENGE DR
STILLWATER
MN
55082
1946
TUENGE
DR
$776.88
3303020340018
LILLIAN A ERICKSON
1936 TUENGE DR
STILLWATER
MN
55082
1936
TUENGE
DR
$776.88
3303020340019
RICHARD V EICHTEN
1926 TUENGE DR
STILLWATER
MN
55082
1926
TUENGE
DR
$776.88
3303020340020
MARY GLENNON
1916 TUENGE DR
STILLWATER
MN
55082
1916
TUENGE
DR
$776.88
3303020340021
GARY R PATRICK
1906 TUENGE DR
STILLWATER
MN
55082
1906
TUENGE
DR
$776.88
3303020340022
ROBERT J KATHRYN SCHWANDT
1900 TUENGE DR
STILLWATER
MN
55082
1900
TUENGE
DR
$776.88
3303020340023
SHIRLEY M COLEMAN
1903 RIDGE CT E
STILLWATER
MN
55082
1903
EASTRIDGE
CT
$776.88
ASSESSMENT PERIOD: 10 Years
INTEREST RATE: 4.5%
FINAL ASSESSMENT ROLL
2009 MILL OVERLAY PROJECT
PROJECT 2009 -08, L.I. 384
1 of 2
SEE LAST PAGE
FOR ASSESSMENT RATES
GEO
NAME
TAXPAYER ADDRESS
TAXPAYER CITY
PROPERTY ADDRESSES
ASSESSMENT
3303020340024
WARREN C NANCY B ERICKSON
2182 TOWER CT
ST. PAUL
MN
55125
1913
EASTRIDGE
CT
$776.88
3303020340025
A R KIRCHER TRS
PO BOX 165
STILLWATER
MN
55082
1923
EASTRIDGE
CT
$776.88
3303020340026
ROGER A MARY P WOHLERS
1933 EASTRIDGE CT
STILLWATER
MN
55082
1933
EASTRIDGE
CT
$776.88
3303020340027
SUSAN C KELLEY MARK J BROWN
11054 DELLWOOD RD N
STILLWATER
MN
55082
1943
EASTRIDGE
CT
$776.88
3303020340028
RICHARD BETTY MCGEE
12843 SAINT CROIX TRL N
STILLWATER
MN
55082
1953
EASTRIDGE
CT
$776.88
3303020340029
H BYRON SUSAN E FAULKNER
1963 EASTRIDGE CT
STILLWATER
MN
55082
1963
EASTRIDGE
CT
$776.88
3303020340030
ZITA MILLER
1973 EASTRIDGE CT
STILLWATER
MN
55082
1973
EASTRIDGE
CT
$776.88
3303020340069
HELEN V ORFF
701 SHELTON DR
STILLWATER
MN
55082
701
SHELTON
DR
$776.88
3303020340070
DENNIS J MARY T FARRELL
705 SHELTON DR
STILLWATER
MN
55082
705
SHELTON
DR
$776.88
3303020340071
FRANCIS P KAREN L CELSKI
709 SHELTON DR
STILLWATER
MN
55082
709
SHELTON
DR
$776.88
3303020340072
CAROL M CONNOR
731 SHELTON DR
STILLWATER
MN
55082
731
SHELTON
DR
$776.88
3303020340073
SUSAN L SKALMAN
735 SHELTON DR
STILLWATER
MN
55082
735
SHELTON
DR
$776.88
3303020340074
FLOYD H BETTY J CARLSON
801 SHELTON DR
STILLWATER
MN
55082
801
SHELTON
DR
$776.88
3303020340075
COLLEEN A KEMPENICH
807 SHELTON DR
STILLWATER
MN
55082
807
SHELTON
DR
$776.88
3303020340076
GERMAINE CLARK
813 SHELTON DR
STILLWATER
MN
55082
813
SHELTON
DR
$776.88
3303020340077
GLORIA M MONDOR
812 VICTORIA CT
STILLWATER
MN
55082
812
VICTORIA
CT
$388.44
3303020340102
INEZ L SANDEEN
809 VICTORIA CT
STILLWATER
MN
55082
809
VICTORIA
CT
$388.44
3303020340102
SUSAN /MARY A SANDEEN /P 3 BOVEE
715 VICTORIA. CT
STILLWATER
MN
°55082
809
VICTORIA
CT:;
$3 8'8 44
ASSESSMENT PERIOD: 10 Years
INTEREST RATE: 4.5%
FINAL ASSESSMENT ROLL
2009 MILL OVERLAY PROJECT
PROJECT 2009 -08, L.I. 384
2nd Taxpayer
2 of 2
ASSESSMENT RATE:
SEE LAST PAGE
FOR ASSESSMENT RATES
$13.96 per foot Commerical/Industrial
$776.88 Twinhome- Shelton/E &Wridge /Tuenge
$388.44 Twinhome corner of Victoria/Tuenge
DISCUSSION
RECOMMENDATION
ACTION REQUIRED
MEMORANDUM
TO: Mayor and City Council
FROM: Torry Kraftson, Assistant City Engineer /Q
DATE: September 10, 2009
SUBJECT: Washington Avenue Mill and Overlay Project
Project 2009 -10
The public hearing for the Washington Avenue Mill and Overlay Project is scheduled for
September 15, 2009 at 7:00 pm. Attached are copies of the feasibility report (approved 9/1/09)
and the public hearing notice sent to the affected property owners.
It is recommended that Council hold the required public hearing and if Council desires, pass a
resolution ordering the improvement. The resolution to order the improvement requires a 4 /5
majority vote.
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2009- ORDERING IMPROVEMENTS AND PLANS AND
SPECIFICATIONS FOR THE WASHINGTON AVENUE MILL AND OVERLAY
PROJECT 2009 -10.
Attest:
Diane F. Ward, City Clerk
ORDERING IMPROVEMENT AND PREPARATION
OF PLANS SPECIFICATIONS FOR THE
WASHINGTON AVENUE MILL AND OVERLAY PROJECT
(PROJECT 2009 -10)
WHEREAS, a resolution of the City Council adopted on July 21, 2009 fixed a date for a
council hearing on the proposed Washington Avenue Mill and Overlay project; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 15th day of September 2009, at which time all
persons desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. Such improvement is necessary, cost effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the council resolution adopted
the 15th day of September 2009.
3. City of Stillwater Engineering Department is hereby designated as the engineer for
this improvement. They shall prepare plans and specifications for the making of such
improvement.
Adopted by the Council this 15th day of September 2009.
Ken Harycki, Mayor
f
MEMORANDUM
TO: Mayor and City Council
FROM: Torry Kraftson, Assistant City Engineer
DATE: August 27, 2009
RE: Feasibility Study for Washington Avenue Mill and Overlay Project
Project No. 2009 -10
EXISTING CONDITIONS
Washington Avenue extends from Trunk Highway 36 to West Orleans Street. It was
constructed in 1979 to the serve the Stillwater Industrial Park. The road has not had any
major repair since its construction. Traffic counts were taken on Washington Avenue in
April. The traffic counts ranged from 11,424 vehicles per day just north of the Frontage
Road to 4,427 vehicles per day just to the north of Curve Crest Boulevard. In the 2007
pavement management report, the street was rated in fair condition. The street exhibits
transverse and longitudinal cracking. Many of the cracks have been patched resulting in
an uneven driving surface. The bituminous in the median islands is cracked and settled.
The right of way width along Washington Avenue is 80 feet. From the Frontage Road to
300 feet north of Curve Crest Boulevard, the street is 68 feet wide and has 4 through
lanes, a turn lane, and a median. From 300 feet north of Curve Crest Boulevard to West
Orleans Street, the street has a width of 48 feet with a through lane and space for parking
on each side. There is a pedestrian path on the west side of Washington Avenue between
Curve Crest Boulevard and West Orleans Street.
PROPOSED PROJECT
The proposed mill and overlay project extends from the north side of the Highway 36
Frontage Road to West Orleans Street. The total street length is 0.47 miles. The
proposed project is a 2.5 -inch mill of the existing bituminous surface and a 2.5 -inch
bituminous wear course overlay. The new pavement will be striped with reflective epoxy
paint. All street and traffic signs will be replaced. Cracked or settled curb sections will
be repaired. The curb at the end of the medians will be replaced with a low profile curb
to increase safety and reduce future plow damage. The bituminous pavements in the
medians will be removed and replaced with concrete.
Assessed Project Components
$199,000
Assessed Engineering/ Administration (20
$40,000
Assessed Project Subtotal
$239,000
Non assessed Project Components (State Aid /ARRA funding only)
$104,000
Non- assessed Engineering/ Administration (20
$21,000
Total Project Cost
$364,000
It is proposed to re- direct some of the surface runoff from Washington Avenue to the
storm water pond on the west side the Holiday Inn to improve the water quality in the
Long Lake drainage area. This storm water pond was sized for runoff from Washington
Avenue when the Holiday Inn was constructed. A total of 125 feet of pipe and 2 catch
basins will be installed. Storm sewer castings will be replaced on 12 catch basins to
increase their capacity and bring them into compliance with City standards. The existing
catch basins and manholes will be re- grouted as necessary.
PROJECT COST AND FINANCING
The total estimated construction cost is $303,000. Engineering and administrative costs
are estimated to be $61,000, based on 20% of the construction cost. The total estimated
project cost is $364,000.
It is proposed to fund the project through assessments, State Aid funds, and Americans
Recovery and Reinvestment Act (ARRA) funds. The City assessment policy states that
100% of the cost of improvements in the industrial park shall be assessed to benefitted
properties, whether or not the street is a designated Municipal State Aid Street. It is
proposed to assess only the essential components of the Washington Avenue Mill and
Overlay Project. This would include a 2.5 -inch mill and overlay, striping, pedestrian
ramp updates, and 20% engineering and administration. The assessed project cost is
$239,000.
It is proposed to assess the project using the front footage method. There are a total of
4,490 feet of frontage along Washington Avenue. The preliminary assessed rate would
be $53.23 per front foot. The benefitting properties have front foot measurements
ranging from 140 feet to 438 feet. The preliminary assessments would range from $7,452
to $23,315.
Additional project components would not be assessed to the residents, such as storm
sewer improvements, median work, and sign replacements. These costs would be funded
strictly by ARRA and State Aid funds. The anticipated cost breakdown for the project is
as follows:
1
PROPOSED SCHEDULE (PRELIMINARY)
September 1, 2009 Feasibility Study
September 15, 2009 Public Hearing/ Order Improvement
September /October, 2009 State Aid Plan Review
October 20, 2009 Approve plans/ Order Advertisement for Bids
November 17, 2009 Accept Bids/ Award Contract
May to June, 2010 Construction
September, 2010 Assessment Hearing
RECOMMENDATION
It is recommended that Council approve the feasibility report for the Washington Avenue
Mill and Overlay Project (Project 2009 -10) and order a public hearing to be held on
September 15, 2009 at 7:OOPM.
ACTION REQUIRED
If Council concurs with the recommendation they should pass a motion adopting
Resolution No. 2009- RESOLUTION RECEIVING REPORT AND CALLING
HEARING ON WASHINGTON AVENUE MILL AND OVERLAY PROJECT,
(PROJECT 2009 -10).
0 b
22
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0
300
Scale in Feet
This drawing is the result of a compilation
and reproduction ot land records as they
W. in various Washington County offices.
T. Mewing should used for reference
p11,0,87 only. Washington County 0 itot
responsible Mr any inaccuracies.
SSI) 430.687S
naiad dela based on AS900 information
current through: June 02.2009
Nop printed: August 26. 2009
0
J
September 2, 2009
Subject: Public Hearing on Washington Avenue Mill and Overlay (Project 2009 -10)
Dear Property Owner:
THE BIRTHPLACE OF MINNESOTA
A pavement rehabilitation project is proposed on Washington Avenue to improve the driving
surface and extend the pavement life. If approved, a portion of the project costs will be assessed
to the benefitting property owners. The City Council accepted the feasibility study for the
Washington Avenue Mill and Overlay Project at the September 1st City Council meeting. A
copy of the feasibility report is enclosed.
An official notice is enclosed for the project public hearing. The public hearing for this proposed
project is your opportunity to voice your comments prior to the Council making a final decision
on whether to proceed with this project. You may participate in the hearing by attending and
voicing your comments or by sending a letter to the Council prior to the meeting.
The official public hearing for the project will be held in the Council Chambers on
Tuesday, September 15 at 7:OOPM.
If you have any questions please give me a call at (651) 430 -8831 or send an email to
tkraftson@ci.stillwater.mn.us.
Sincerely,
Torry Kraftson, PE
Assistant City Engineer
CITY HALL: 216 NORTH FOURTH STREET STILLWATER, MINNESOTA 55082
PHONE: 651- 430 -8800 WEBSITE: www.ci.stillwater.mn.us
September 2, 2009
THE BIRTHPLACE OF MINNESOTA
NOTICE OF PUBLIC HEARING FOR
WASHINGTON AVENUE MILL AND OVERLAY PROJECT
PROJECT 2009 -10
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers of the Stillwater City Hall, 216 N 4 Street, Stillwater, MN 55082
at 7:00 p.m. or as soon as possible thereafter, on Tuesday, September 15 2009, to consider the
mill and overlay of the street with minor storm sewer improvements.
The area proposed to be assessed for such improvement is properties abutting Washington
Avenue. The estimated cost of the improvements is $364,000. A reasonable estimate of the
impact of the assessment will be available at the hearing. Such persons as desire to be heard with
reference to the proposed improvement will be heard at this meeting.
Published in Stillwater Gazette on September 4 and 11
Diane Ward
City Clerk
CITY HALL 216 NORTH FOURTH STREET STILLWATER, MINNESOTA 55082
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-fillwa ter
T H E B I R N P i A C E OF M i N N E S 0 1 A
Staff recommends approval of the contract change order.
TO: Mayor Council members
FROM: Bill Turnblad, Community Development Director I I
DATE: September 11, 2009
MEETING DATE: September 15, 2009
REGARDING: Parking Ramp Change Orders
Attached is a request from the general contractor for the parking ramp for a contract
change order. The request is to increase their construction contract from $5,185,500 to
$5,297,388. The increase is $111,888.
Of the $111,888 a total of $33,629 will be passed through to others. So the increase to the
ramp project is $78,259. The good news is that even with the $78,259 construction cost
increase, the projects costs are still running $4,328 under budget. This is due to two
factors: 1) The construction bid price came in under budget; and 2) the soft costs to the
project are still under budget. The details can be seen below.
Est. 9/9/09 Budget Variance
$464,897.00 $505,000.00 $40,103.00
$5,343,653.00 $5,307,878.00 ($35,775.00)
$5,808,550.00 $5,812,878.00 $4,328.00
CONTRACT CHANGE,4R,PER:M
PROJECT:
StillwaterParking Structure
200 North Second Street
Stillwater, MN 55082
OWNER: City of Stillwater
216 North 4th Street
Stillwater, MN 55082
CONTRACTOR: Adolphson Peterson
6701 West 23rd Street
Minnesapolis, MN 55426
Original Contract 5,185,500
Amount:
Change Order #1 $111,888
Subtotal 5,297,388
Net Amount of Contract Including $5,297,388.00
this CCO:
File: 08230 -401.6 Page 1
CHANGE ORDER NO:.
DATE ISSUED:
CONTRACT DATE:
CONSTRUCTION CPMI, Inc. The contract completion time
MANAGER: 3265 Northwood Circle, Suite 170 Will be changed by 0 calendar
Eagan, MN 55121 days. The Contract Completion date
15 November 2009.
01
12- August -09
A fully extended copy of the Contract Change Order amends the above Contract as follows:
1 Proposal Request No 1: Provide pile and pile caps at future Lowell Inn expansion $2,713 11
2 ASI No 1: Change storm sewer connection at 2nd street, connect to deeper existing, delete $15,861 v ITo
sump pump, add sewer connection to Lowell Inn.
3 Provide ground thaw for 2nd Street utility connections, additional area due to change of sewer $1,582.. L
connections.
4 ASI No 2: Raise elevation of flare end at stream, delete STMH I. $12,265 IT°
5 Removal of unsuitable soils, import and place structural fill. $98,746 v
6 Bulkhead existing storm sewer, limestone channel, as requested by City. $1,208 110
7 Provide "holeless" elevator in lieu of specified. All other criteria remain unchanged, ($7,000),.
8 Pile length credit ($76,338)
9 Relocate STMH M due to layout issues REJECTED $0
10 Demolish and remove from site old foundations at NE corner of site.
$5,974/
11 Revise ramp configuration, reduce north retaining wall, accept alternate no 2. $55,212✓
12 Delete lightning protection system. Owner Request ($8,750)
13 Add drain tile at water table level behind west and north retaining walls. $7,977
14 Remove Cottonwood tree from north slope for safety reasons. $1,300/
15 Add recon block at south end of west retaining wall to close gap to existing wall. $2,645
16 Delete toilet partitions in toilets. Owner Request. ($1,507)✓
Net Change to Contract Sum $111,888
All conditions of the Contract shall apply to this Contract Change Order unless specifically stated otherwise.
L To o-t 12 70
Memo
illwater
F 8 A T N P l A C: F OF M I N N E S O T A
Community Development Department
To: Stillwater City Council
CC: Larry Hansen, Dave Magnuson, and Bill Turnblad
From: Michel Pogge, City Planner
Date: Friday, September 11, 2009
Re: Impervious Surface Violation
Message:
On September 14, 2007 property owners Jennifer and Matthew MacDonald of 512 6th St S made
application for a variance for a rear and side yard setback for a new in ground pool. As part of
that review the property owner was required to submit a site plan showing impervious surface
calculations for the site. The proposal called for a mix of an impervious concrete driveway and a
porous driveway made of paver bricks or similar porous material. In July of 2008, the City
received a complaint from a neighboring property concerning run off and the amount of hard
surface on the site. Staff reviewed the site and found that the property owner had exceeded the
allowable hard coverage on the lot. Their engineer reviewed the site and submitted a revised site
plan on July 31, 2008 that was approved administratively by staff. This revised site plan called
for 24.8% impervious coverage, excluding buildings. The maximum allowed impervious lot
coverage, excluding buildings, is 25% in the RB zoning district.
On July 21, 2009, a contractor for the property owner requested a plumbing permit related to the
construction of a heated driveway. This type of driveway is impervious and did not follow the
site plans submitted and approved by the City. As proposed, the new driveway caused them to
violate the City maximum impervious surface lot coverage of 25 percent.
Staff notified the contractor and property owner of this issue immediately after it the City was
made aware of the plans before constructed started. The MacDonald's engineer submitted a
revised site plan in the afternoon of July 21 Additionally, on the afternoon of July 21 I
personally met with Mr. MacDonald on site to review the situation. At that time I indicated that
he could proceed with the project if submitted a cash escrow prior to the start of construction to
From the desk of...
Michel Pogge, AICP City Planner City of Stillwater 216 N. 4th Street Stillwater, MN 55082
651.430 -8822 Fax: 651.430 -8810 email: mpogge@ci.stillwater.mn.us
ensure he remains in compliance with the City's impervious coverage request. Without
submitting an escrow, failing to secure a permit for the heated driveway, and not following the
revised site plan that was submitted just one day earlier the MacDonald's proceeded with
construction of the driveway on July 22, 2009. Staff issued and posted a stop work order on the
site on the afternoon of July 22 Mrs. MacDonald later provided the cash escrow; however,
since the driveway size was exceeding the site plan submitted one -day earlier staff keep the stop
work order posted. On the morning of July 23, 2009 Mr. MacDonald stated since he had to stop
work he requested the escrow back and City Staff returned the escrow to him. Additionally, the
City Attorney Magnuson followed up with a letter on July 23rd advising them to cease and desist
from all driveway construction activities. The MacDonald's chose to ignore these notices and
completed construction on the afternoon of July 23rd.
On August 12, 2009 I met with Todd Erickson of Folz, Freeman, Erickson, Inc. to discuss the
situation and suggest ways that the violation could be remedied. That same day City Attorney
Magnuson sent a letter concerning the violation to the MacDonald's giving them until August
21 to submit a revised site plan showing how they would comply with City ordinances and gave
them until September 7, 2009 to comply with all City ordinances. No response was received
from the property owner or their engineer by City Staff.
Due to the non response nature of the property owner and their disregard of City Ordinances our
only option at this point to proceed with a civil court action against the MacDonald's.
RECOMMENDATION
Authorize City Attorney Magnuson to proceed with filing a civil court action against the
MacDonald's seeking compliance with Stillwater City Ordinances regarding impervious surface
lot coverage.
From the desk of...
Michel Pogge, AICP City Planner City of Stillwater 216 N. 4th Street Stillwater, MN 55082
651.430 -8822 Fax: 651.430 -8810 email: mpogge@ci.stillwater.mn.us
Larry Hansen
From: Sue Moore
Sent: Tuesday, September 08, 2009 12:08 PM
To: Ken Harycki; Robert Gag; Micky Cook; Jim Roush; mpolehna @ci.stillwater.mn.us
Subject: Donation of Vacation Pay
Attachments: SKMBT_C65009090811450.pdf
TO: Mayor and Council
FROM: Larry Hansen, City Administrator
Re: Donation of Vacation Pay
Date: 9 -8 -09
One of our female officers gave birth last week and it did not go well. The baby was born with a medical issue requiring
an operation that apparently went well. The mother however has critical issues that include a failing liver and kidneys.
She has been transferred to Mayo. It is not known if she will survive at this time.
Due to a difficult pregnancy, this employee has used up her sick leave and is currently on 1/2 sick leave. Some of the city
employees have indicated they would like to donate some of their vacation pay to help this individual. Since vacation
pay is vested (the employees own it) I believe this would be ok. I contacted the MCMA list serve and received over 40
policies related to this type of vacation transfer. Attached is a copy of the policy that I believe would accomplish this
with the least affect on the city. I was hoping this could be adopted at our next meeting.
1
i11wa1r
City of Stillwater
Purpose
The policy provides a compassionate means of assisting a City co-worker(s) by donating accrued
vacation to one or more City of Stillwater employees whose leave balances and compensatory time are
exhausted because of a catastrophic medical emergency.
Policy
An employee wishing to donate vacation hours may donate up to forty (40) hours of accrued vacation
per calendar year to one or more City of Stillwater employees who are experiencing a catastrophic
medical emergency involving illness or injury or who are providing care for a spouse or dependent child
who has incurred a life- threatening illness /injury.
A recipient's eligibility based on catastrophic medical emergency is determined by the City
Administrator or his /her designee.
Procedure
An employee wishing to donate accrued vacation to another City employee(s) who has exhausted
his /her accrued sick leave, vacation and compensatory time should complete the City's approved
"Donor Vacation Authorization" form and forward the form to the City Administrator. Vacation hours
and compensatory time may be donated in increments of eight (8) hours or more.
An employee is not eligible to become a vacation sharing recipient until he /she has exhausted all
accrued benefit time (sick leave and vacation) and compensatory time. However an employee on
sick time compensation may utilize donated hours up to the amount of full pay as available. An
employee cannot become a leave- sharing recipient if he /she has been disciplined during City
employment for abusing sick leave.
An employee receiving Workers Compensation is not eligible to receive vacation sharing.
The employee who is being paid through leave sharing donated hours does not accrue vacation or sick
leave on the hours donated and paid to him /her.
Upon donation, the City shall transfer the leave to the leave account of the recipient, converting the
dollar value of the donor's leave, based on the donor's hourly rate of pay, to hours of leave based on
the recipient's hourly rate of pay.
Donated leave reverts back to the donor if for any reason the recipient is unable to use it during the
period of catastrophic medical emergency or the employee separates from City of Stillwater
employment.
Amounts paid by the City of Stillwater to a recipient pursuant to this policy are includible in the gross
income of the recipient.
The City Administrator shall have the right to deny use of donated leave or limit its use if it is
determined to be in the best interest of the City of Stillwater.
Si l I�r
City of Stillwater
DONOR VACATION HOURS AUTHORIZATION
Vacation Hour(s)*
Larry D. Hansen, City Administrator
DONOR /EMPLOYEE TYPEWRITTEN /PRINTED NAME:
I authorize the transfer of the following vacation, per the City of Stillwater Vacation Sharing
Policy to recipient employee during this
calendar year. (Print Name of Recipient)
*an employee may donate a maximum of 40 hours of vacation per calendar year.
Donor Signature Date
E Check if you wish your donation to remain anonymous.
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Director of Public Works
DATE: September 11, 2009
RE: No Parking Restriction for Myrtle Street
DISCUSSION
As part of the work on Myrtle Street on this year's street reconstruction project, the
centerline stripe of the road was put back in its previous location. Because of this, there is
no additional lane for parking on the north side of the street. This is the case from Main
Street to North Fifth Street. Currently, there are "No Parking" signs on the north side of
Myrtle Street from Main Street to North Fourth Street, but there are no signs to North
Fifth Street. Previously, the curb line between Fourth and Fifth Street was just painted
yellow, but upon review with the City Attorney, this is not enforceable unless "No
Parking" signs are posted.
Staff has spent time researching past resolutions to see if any parking restrictions have
been approved for the north side of Myrtle Street, between Main Street and North Fifth
Street and none were found.
RECOMMENDATION
It is recommended that Council consider and approve resolutions to restrict parking on
the north side of Myrtle Street from Main Street to North Fifth Street. If approved
"Parking Restriction" signs would be added on Myrtle Street between Fourth and Fifth
Street.
ACTION REQUIRED
If Council concurs with the recommendation they should pass a motion adopting
Resolution No. 2009 APPROVING PARKING RESTRICTIONS ON THE
NORTH SIDE OF MYRTLE STREET FROM MAIN STREET TO NORTH
FIFTH STREET
WHEREAS, a proposal for parking restrictions on the north side of Myrtle Street from
Main Street to N. 5 Street was presented to City Council; and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA: that the City shall designated Myrtle Street as no
parking of motor vehicles on the north side of Myrtle Street from Main Street to N. 5th
Street at all times.
Adopted by the Council this l5 day of September 2009.
Attest:
Diane F. Ward, City Clerk
APPROVE PARKING RESTRICTIONS ON THE
NORTH SIDE OF MYRTLE STREET FROM
MAIN STREET TO NORTH FIFTH STREET
Ken Harycki, Mayor
Memo
i liwater
T H E B I P T H P E A C E OF M I N N E S O T A
Community Development Department
To: Stillwater City Council
CC: Tony Mutter
From: Michel Pogge, City Planner
Date: Friday, September 11, 2009
Re: Municipal License for Tony Mutter and Colleen Eddy
FYI
Message:
On Friday, September 11, 2009, property owner Tony Mutter and Colleen Eddy agreed to the
staff proposed buffering plan between their property and the new Lake McKusick trail
connection. Attached is the final draft of that agreement. Pending legal review by Dave
Magnuson it is anticipated that license will be executed on Monday, September 14, 2009.
Attached for your information is a draft copy of that agreement.
This license was approved by the Council on September 1 and no additional action is required
by the council at this time.
From the desk of...
Michel Pogge, AICP City Planner City of Stillwater 216 N. 4th Street Stillwater, MN 55082
651.430 -8822 Fax: 651.430 -8810 email: mpogge@ci.stillwater.mn.us
1. PUBLIC PROPERTY.
Sylvan Avenue in the City of Stillwate
described as Parcel B "A -2," an
DRAFT
MUNICIPAL LICENSE
The CITY OF STILLWATER, a Minnesota mun
to MARINES A. MUTTER and COLLEEN J. RD
"Licensees a License to maintain a
Improvements on a portion of publicly owne
subject to the following terms and
2. USE.
the adjacent parcel that
Stillwater, g to
Recorde
+corporation "City hereby grants
the sferees, heirs and assigns
of the Public y operty (the Private
City, ins'" rdance with and
PropertyUhat part of Sherburne Street and
n attached as Exhibit "A," and
'bit`;
erty wig, used to beiiit the home of the Licensees on
ribed as Lvts, 1 and 2, Block 14, Sabin's Addition, City of
on file d of record in the office of the County
"BeNdited Property").
e allowed by this License is the maintenance of
PARCEL
improve 'aalready exis on Px' and to erect and maintain a 6 foot high fence along
the easterly ary of the p 1.
4. PA L C. A nehv turnaround may be constructed on Parcel C as depicted on
the Exhibit A -3, pro that :`'portion of bituminous noted as "to be removed" on Exhibit A
be removed within 30 struction of the new turnaround.
5. LANDSCAPING. The Licensees may install up to five ornamental trees and up
to six coniferous trees within the North Sherburne St right of way as shown on Exhibit B. The
layout and placement of any trees and mulch beds installed in the North Sherburne St right of
way must follow the general layout as shown on Exhibit B. All trees must be planted a
minimum of ten (10) feet from the westerly edge of the existing trail. All landscaping mulch
beds must be installed a minimum of three (3) feet from the westerly edge of the existing trail.
No additional landscaping improvements other than turf may be installed or maintained on this
property without the written approval of the City.
6. IRRIGATION. Any irrigation system, including but not limited to lines and
sprinkler heads, installed by the Licensees shall be a minimum of three feet from the existing
trail.
7. MAINTENANCE. The Licensees are responsible for all maintenance of the
fence, trees, mulch beds and irrigation systems installed by the Licensees.
8. HOLD HARMLESS. In consideration of the issuance of this License, Licensees
agree to release and forever discharge the City of Stillwater, its officers, agents and employees
from any and all claims or causes of action arising from or �a ng on the Public Property, and
to defend and indemnify the City from any claim grow "it of or occurring on the licensed
property.
9. TERMINATION. This License
City for any reason on 180 days written notice.,
10. REMOVAL. Upon termination,
and any other property from the Public Property p
to the Property.
11. ASSESSMENT. If the
not removed within 180 days of termini
costs as a service char t License
for collection with the ,q es.
12. RECD G. License
County Recorder.
ATTEST:
IN WITNESS RE the City
09.
Diane F. Ward, Its City Clerk
DRAFT
-2-
—exclusive may be terminated by the
icensees agree to re kF the Improvements
ly without cost tti City or damage
ents or ar her property of the Licensees are
may r ove the property and spread the
perry T,,. certify any unpaid charges
be promptly recorded with the Washington
set its hand and seal this day of
CITY OF STILLWATER
By:
Ken Harycki, Its Mayor
conditions set forth in this License this
STATE OF MINNESOTA
COUNTY OF WASH
The foregoing
2009, by Ken Harycki,
)ss
STATE OF MINNES r
ss
COUNTY OF WASHING'T'ON
DRAFT
ACCEPTANCE
IN WITNESS WHEREOF, the Licensees have set their hands in acceptance of the
day of 2009.
3
LICEh
eddy
acknowC before me this day of
e F. W clerk, for the City of Stillwater.
Notary Public
The foregoing instrument was acknowledged before me this day of
2009, MARINES A. MUTTER and COLLEEN J. EDDY, Licensees.
Notary Public
Clients Name:
Tony Mutter
1104 Meadowlark
Stillwater. MN
Existing Parcel
Per Certificate
.�O r
Drive
55082
Description:
of Title No. 62356. Wash. (:n. records.
r f e X ,G
a
a'
CERTIFICATE
1 I
CeZr, OF irLE p OC �1 i ^ll
1 1 v 'y or k k �t
1.4% f l i/ o e 'u
rj} i u l I
.COT z siL; v:
kf 1
1 Y I? h
1 P�^Yrs
Sdy °O T'Z "W
EXCEPT /DA,
oi
J.4.Pk IiP /VGA' .1 R
t >f Ti, ,t/o ///,✓1,:ei
R
Jo. Lv„ve' /%G,DFCw 2 CA' /err, f
yB9° 07'2/'E
Lv r 3
or Nunv
.7X...el wM //m t•• e'f
Jr. N.- 3;41 :'ReYivnf--•-*
Exhibit "A"
A.1
/qVC OF
t i N. 5�. <'re /',v,.
SHEET 1 OF 4 SHEETS
NOTES:
OF SURVEY
Bearings are assumed.
o Indicates 113774 iron pipe set in place.
Indicates monument found in place as noted.
"R." indicates recorded plat value.
"M." Indicates field measured value.
Offsets shown to existing structures are meas. to the
outside bldg. wall line, unless' shown otherwise.
Utilities were not located in this survey.
"6" Indicates possible
location of 8' tall spruce
tree to be set on 10' centers
i', as screening foliage.
R See Sheet 2 of 4 Sheets for
v h proposed parcel "A" description
for street vacation.
r See Sheet 3 of 4 Sheets for
proposed
for City of description
Mutter
Q license parcel.
e
Aedoe
i hereby certify tb
prepared by me or
1 am a duly Resist
the S to of Minne
See Sheet 4 of 4 Sheets for
proposed Mutter license parcel
description. This proposed
parcel description includes all
of parcel "B" as described on
Sheet 3 of 4 Sheets as well as
additional portions of Sherburne
Street.
477r 47/
plate August 13, 2009 Reg.No ..,.,13774
report OAS
on and that
the laws of
Sheet 3 of 4 Sheets
Mr. Tony Mutter
1104 Meadowlark Drive
Stillwater, Minnesota 55082
Exhibit A -2
STACK LAND SURVEYING
9090 North Fairy Falls Road
Stillwater, MN 55082
(651) 439-5630
August 13, 2009
Proposed City of Stillwater to Mutter License Parcel Description
(Shown as Parcel "13" on Sheet 1 of 4 Sheets)
(this parcel description based on rough sketch as supplied by the City of Stillwater)
All that part of dedicated Sherburne Street and all that part of dedicated Sylvan Avenue,
as the same are shown on the recorded plat of SABIN'S ADDITION to the City of Stillwater,
Washington County, Minnesota, described as follows, to wit;
Commencing at the southeasterly corner of Lot 2, Block 14, of said SABIN'S ADDITION
to Stillwater; thence North 00 degrees 39 minutes 40 seconds West, assumed bearing, along the
easterly line of said Block 14, and also along the westerly line of said Sherburne Street 121.00
feet to the point of beginning of the parcel being described; thence continuing North 00 degrees
39 minutes 40 seconds West, along said westerly line of Sherburne Street 15.03 feet; thence
North 65 degrees 50 minutes 14 seconds East 20.63 feet; thence North 24 degrees 09 mantes 46
seconds West 47.44 feet, more or less, to the intersection with a northerly extension of said
westerly line of Sherburne Street; thence North 00 degrees 39 minutes 40 seconds West along
said extended line 2.80 feet; thence North 65 degrees 50 minutes 14 seconds East 8.83 feet;
thence South 24 degrees 09 minutes 46 seconds East 42.38 feet, more or less, to the intersection
with the centerline of said Sherburne Street; thence South 00 degrees 39 minutes 40 seconds East
along said centerline 34.22 feet, more or less, to the intersection with a line which bears North 89
degrees 20 minutes 20 seconds East from the point of beginning; thence South 89 degrees 20
minutes 20 seconds West 25.00 feet, more or less, to the point of beginniing.
Parcel contains 995 square feet, more or less.
1 hereby certify that this survey, plan, or reps, was
prepared by me or under my direct supervision and
that t am a under the
laws of the
Date: Lame No. 13774
Sheet 4 of 4 Sheets
Mr. Tony Mutter
1104 Meadowlark Drive
Stillwater, Minnesota 55082
(Exhibit A -3
STACK LAND SURVEYING
9090 North Fairy Falls Road
Stillwater, MN 55082
(651) 439 -5630
August 13, 2009
l'roposed Mutter License Parcel Description
(Shown as Parcel "C" on Sheet 1 of 4 Sheets)
(this parcel description includes all of Parcel "I13" as described on sheet 3 of 4 Sheets)
All that part of dedicated Sherburne Street and all that part of dedicated Sylvan Avenue,
as the same are shown on the recorded plat of SABIN'S ADDITION to the City ofStillwater,
Washington County. Minnesota, described as follows. to wit;
Commencing at the southeasterly corner of Lot 2, Block 14, of said SABIN'S ADDITION
to Stillwater; thence North 00 degrees 39 minutes 40 seconds West, assumed bearing, along the
easterly line of said Block 14, and also along the westerly line of said Sherburne Street 38.00 feet
to the point of beginning of the parcel being described; thence continuing North 00 degrees 39
minutes 40 seconds West, along said westerly line of Sherburne Street 98.03 feet; thence North
65 degrees 50 minutes 14 seconds East 20.63 feet; thence North 24 degrees 09 minutes 46
seconds West 47.44 feet, more or less, to the intersection with a northerly extension of said
westerly line of Sherburne Street; thence North 00 degrees 39 minutes 40 seconds West along
said extended line 2.80 feet; thence North 65 degrees 50 minutes 14 seconds East 8.83 feet;
thence South 24 degrees 09 minutes 46 seconds East 42.38 feet, more or less, to the intersection
with the centerline of said Sherburne Street; thence South 00 degrees 39 minutes 40 seconds East
along said centerline 79.22 feet; thence South 32 degrees 40 minutes 46 seconds West 45.49 feet,
more or less, to the point of beginning.
Parcel contains 2595 square feet, more or less.
1 hereby
Prepared
that 1
laws of t
—/3 t M. Stack
Date: Date: a9
License No. 13774
Clients Name:
Tony Mutter
1t04 Meadov,lark Drive
Stillwater. MN 55082
Existing Parcel Description:
Per Certificate of Title No. 62356. Wash. C,. rprnl'(k
`i -1 o`F LAM
1O
i
I
.I..
/Dr
Mvrre< Awed%
ekeT. of r6E "4••
6 47j4‘
00;
o
Mt %wire L
J J
de /V!
1
/z. ea
L nr z
i,!
/or ,Z
Lar2
.t!AeA.- k',v .te
Ate4wale/
3 (UN -O�Bn sz9
for .7 AS /.7ESC. GN C2.,477.•
'l
or T/rt'E it/a. /ia
fin” GF .5.'?ze.a. 5 ii:. -1 7.4f77
NOfOO •f•
Exhibit "B"
CERTIFICATE O F SURVEY NOTES:
Bearings are assumed.
H
1 I
l I
I
I
4
I A
Proposed new
mulch bed
a
r %�.Ne cr'
1 N. SppP/'/:ONf
k
SHEET 1 OF 4 SHEETS
o Indicates 113774 iron pipe set in place.
Indicates monument found in place as noted.
"R." Indicates recorded plat value.
"M." Indicates field measured value.
Offsets shown to existing structures are meas. to the
outside bldg. wall line, unless• shown otherwise.
Utilities were not located In this survey.
"A Indicates possible
location of 8'+- tall spruce
tree to be set on 10' centers
as screening foliage.
i
4 c
Z
4[1 ckk
.S WA.,
a/er 04NA'
o f Ne4nr
•5 axt•f/ iv
lF--
See Sheet 2 of 4 Sheets for
proposed parcel "A" description
for street vacation.
See Sheet 3 of 4 Sheets for
proposed parcel "8" description
for City of Stillwater to Mutter
license parcel.
See Sheet 4 of 4 Sheets for
proposed Mutter license parcel
description. This proposed
parcel description includes all
of parcel "8" as described on
Sheet 3 of 4 Sheets as well as
additional portions of Sherburne
Street.
proposed ornamental trees
proposed coniferous trees
existing maple trees
existing mulch bed
Si eek c?f /�stwr#
J► .V. 3,Yf.PBfJ.eNf
1 hereby certify that this survey, plan, or report was
(prepared by Inc or under my direct supervision and that
1 am a duly Registered Land Surveyor under the Taws of
m of a311 e
Date August 13, 2009 Rcg.No 13774
August 27, 2009
STILLWATER TOWN BOARD MEETING
Town Hall 7 :00 P.M.
PRESENT: Chairperson Matt Beane, Supervisors Jim Hiniker, Linda Countryman,
David Johnson and Sheila -Marie Untiedt, Stillwater Township Clerk Pat
Bantli, Deputy Clerk Kathy Schmoeckel and Treasurer Carol Collins.
1. AGENDA M /S /P Untiedt /Hiniker moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES M /S /P Hiniker /Johnson moved to approve the 8/13/09 Stillwater
Town Board Meeting minutes as amended. [page 2, under Planner, a) Brownlee CUP
and Variance delete "The Brownlees are now proposing to put the system on the top
of their pole barn. It would be about 6 feet above the barn for a total of about 36 feet
which would require a setback of 72 feet from the property line.] (5 ayes)
3. TREASURER
a) Report given. We have received $7,500 from Metropolitan Council for the
Comprehensive Plan grant and we have received $6,244 from orderly
annexation.
b) Escrows were reviewed.
c) Picnic 18 people had signed up to receive an electronic version of the
newsletter. Carol Collins was complimented on a great job at the picnic.
d) Revenue Unallotment Townships have the option of holding a public meeting
to increase their levies. The consensus was to leave the levy as it is. David
Johnson will follow up with the City of Stillwater regarding the fire contract.
e) Axdahl Letter of Credit Engineer Paul Pearson has estimated the amounts
for the work that still needs to be done for the Arcola Bluffs Project to be
$129,109.72 which would cover us for all identifiable needs.
M /S /P Hiniker /Countryman moved to authorize David Johnson to check
with the Axdahls regarding a reduction in their letter of credit to $129,109.72
with the option of an additional reduction of the park dedication fee of
$47,750 which would be paid on a schedule of lot sales. (5 ayes)
f) Claims and Checks were approved for payment:
19231 Billie P. Bantli
19232 Brines Market
19233 Bryan Rock Products, Inc.
19234 James Doriott
19235 Jim Manteuful
100.74
236.97
1,828.68
10.03
448.20
Stillwater Town Board Mtg. 8/27/09 Page 2
19236 Maroneys Sanitation 150.90
19237 MFRA 9,991.06
19238 Qwest 108.38
19239 Robert P. Ranalla, Jr. 556.92
19240 St. Croix Recreation 2,780.89
19241 Stillwater Gazette 47.40
19242 Tower Asphalt 72,058.69
19243 Michael Ranalla 242.63
19244 On Site Sanitation 318.48
90020 Xcel Energy 100.43
4. CLERK
a) Fire Fighters Grant Clerk Pat Bantli had talked to the City of Stillwater Fire
Department regarding the possibility of a grant and she was told that they have
enough for training firefighters.
b) Anderson Elementary School Playground Equipment Pat Bantli had told the
school that we do•not have the funds they had requested.
c) Change of Address The City of Stillwater and the County are still sending mail
to the old address.
d) DEX Recycling Project If we are interested, they will provide bins for recycling
old telephone books. The information has been given to recycling coordinator
Carol Collins who will be asked to report back.
e) Handicap Parking The requirement is one spot to 25 spaces so we are in
compliance at the town hall. One space should be allotted for the upper park
area. Matt Beane will check to see if there is a spot already at the children's
play area.
f) Calendars Pat Bantli will look into providing calendars for the board.
5. MCKENZIE /LAABS EASEMENTS M /S /P Johnson /Hiniker moved to authorize MFRA
to proceed with the survey of the trail easement for McKenzie /Laabs subject to the
execution of the McKenzie easement agreement with the time frame being after foliage
is off to reduce costs which are not to exceed $2,500. (5 ayes)
6. PARK COMMITTEE
a) Township Picnic The picnic was a well attended, successful event. People
seemed to enjoy the tractors and the games. There will be a comment place on
the website. The consensus of the Board was that a mailer should be sent out
next year. Rosemary Ranalla reported that the port-a- pottys needed to be
cleaned and next year they should be serviced before the picnic. Consideration
could also be given to tractor or horse rides for next year. Sweet corn should
also be considered for next year. The date for next year's picnic will be Sunday,
August 22, 2010.
b) Little Carnelian Sign will be installed next week.
c) Weeds need to be sprayed on the trails.
Stillwater Town Board Mtg. 8/27/09 Page 3
7. COMMUNICATION COMMITTEE
a) Advertising on the website should be reconsidered. There are too many
potential issues.
b) Possible items for the newsletter include workshops on subjects such as
recycling, green building or remodeling, simplified gardening, buckthorn,
invasive species, permaculture and reducing toxics in your home.
c) There can be a report in the newsletter on the buckthorn clean -up at Little
Carnelian Park.
d) The website will be reviewed for graphics to make it more visually pleasing.
The content is good.
8. JOINT BOARD MEETING
a) Bergmann Certificate of Compliance The public .hearing was held. David
Johnson reviewed the issues involved with our code. Our ordinance may
need to be reviewed. The Planner will need to work with Paul Bergmann to
resolve issues.
b) Permitting Process Bergmann's agriculture building was discussed.
Building Inspector Jack Kramer reported that the building is 30% to 40%
commercial office space which would require a permit. There is also some
evidence that there are living spaces there.
c) Signs at Liberty Signage was approved by the City in 2003. The builder is
requesting additional signage.
9. 2010 CENSUS FORM Linda Countryman will fill out the form and send it in.
10. MINNESOTA ASSOCIATION OF TOWNSHIPS They will hold a meeting on
September 24 which will conflict with a Town Board meeting.
11. ADJOURNMENT M /S /P Johnson /Countryman moved to adjourn the meeting.
(5 ayes)
The meeting was adjourned at 9:00 p.m.
Clerk
Chairperson
Approved
Was u
BOARD AGENDA
SEPTEMBER 8, 2009 9:00 A.M.
Board of Commissioners
Dennis C. Hegberg, District 1
Bill Pulkrabek, District 2
Gary Kriesel, District 3
Myra Peterson, Chair, District 4
Lisa Weik, District 5
1. 9:00 Regional Railroad Authority Convenes
A. Roll Call
B. Pledge of Allegiance
C. RRA Meeting Minutes from July 28, 2009
D. Resolutions of Support for Federal Funding Requests for High Speed Rail and Union Depot
E. Adjourn
2. 9:05 Washington County Board of Commissioners Convenes
Roll Call
3. 9:05 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function dfashington County Government, whether omol the
issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begiaad give it to the County
Board secretary or the County Administrator. The Couty Board Chair will ask you to come to the podium, state your name and address, and present
your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves thight to limit an
individual's presentatiol if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is prof Washington County's
responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agendan s.
4. 9:10 Consent Calendar
5. 9:10 Public Hearing Public Health Environment Amanda Strommer, Program Manager
Consider Revisions to the Individual Sewage Treatment System Regulations
6. 9:30 Public Works Ted Schoenecker, Transportation Planning Manager
Application to the Counties Transit Improvement Board for Land Acquisition in Newport
Along the Red Rock Corridor
7. 9:45 General Administration Jim Schug, County Administrator
Transfer of the Boom Site Ownership
8. 9:55 Commissioner Reports Comments Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information or raise questions to the staff This action is not intendedto result in substantive board action during this time. Any action necessary because of
discussion will be scheduled for a future board meeting.
9. Board Correspondence
10. 10:10 Executive Session With Public Works
Discuss Proposed Cost of Right of Way and Appraisal in Connection with the SW Quadrant
of County Road 83 and I -35
11. 10:30 Adjourn
12. 10:35 to 12:05 2010 Budget Workshop
Community Services
Sheriffs Office
*MEETING NOTICES LISTED ON BACK
Assistive listening devices are available for use in the County Board Room
If vn.. marl necie/an'* rl..a' In rlicahilily nr lany .aga harrier r bam mall v i511 AMAIMn
EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER
DEPARTMENT /AGENCY
Administration
Public Health and Environment
Sheriff's Office
*Meeting dates,
Date
September 8
September 8
September 9
September 9
September 10
September 10
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
SEPTEMBER 8, 2009
The following items are presented for Board approval/adoption:
ITEM
Committee
Personnel Committee
Mental Health Advisory Council
MELSA
Minnesota Inter -County Association
Metro TAB Policy Committee
I -94 Corridor Committee
A. Approval of the September 1, 2009 Board meeting minutes.
B. Approval to reappoint Rick Vanzwol, Grant, and Gerald Johnson, Stillwater, to the
Brown's Creek Watershed District Board of Managers to three -year terms expiring
October 21, 2012.
C. Approval to appoint Natasha Fleischman, Lake Elmo, representing Adult Basic Education,
to the Workforce Investment Board, to a first term expiring June 30, 2012.
D. Approval of a random drawing for staff who contribute during the charitable campaign
drive, for a premier reserved parking spot at the Government Center, Law Enforcement
Center, Service Center Forest Lake and Service Center Cottage Grove.
Community Services E. Approval for early termination of 2009 contract with Stivland, Inc. (dba Harbor Shelter
and Counseling Center) to provide shelter services for male youth.
F. Approval of two Needs Determinations for expanding the licensed capacity of two East
Suburban Resources sites, a provider of Day Training Habilitation services for adults
with developmental disabilities, from 100 persons to 126 persons.
G. Approval of the funding agreement with Twin Cities Habitat for Humanity, Inc. to acquire
24 townhome lots for affordable housing.
H. Approval of the developer agreement with Twin Cities Habitat for Humanity Community
Housing Development Organization, Inc. to acquire 24 townhome lots for affordable
housing.
I. Approval of the funding agreement with Washington County Housing and Redevelopment
authority to use $137,100 in 2009 CDBG funds to complete a capital improvement project
at Raymie Johnson Townhomes in the City of Oak Park Heights.
J. Approval to enter into an agreement with the Minnesota Department of Public Safety,
Division of Homeland and Emergency Management, to receive funding through the
Emergency Management Performance Grant Program.
K. Approval to enter into an agreement with Martha Larson and Mary Storkan independent
contracted wellness program staff for onsite County Employee Wellness activities.
L. Approval of resolution, State 2009 -2011 Off Highway Vehicle Safety Enforcement Grant
agreement and authorize Sheriff Hutton to execute the agreement and any amendments
necessary to implement the grant.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may
elect to pull a Consent Calendar item(s) for discussion and/or separate action.
REMINDER: NO BOARD MEETING ON SEPTEMBER 29, 2009 5 TUESDAY
MEETING NOTICES
time and locations may change. Contact the Office of Administration or ind
Time
12:15 p.m.
4:00 p.m.
12:00 p.m.
2:00 p.m.
12:30 p.m.
3:30 p.m.
ividual agencies for the most curent information)
Location
Washington County Government Center
Washington County Government Center
1619 Dayton Avenue St. Paul
14341 Rhinestone Street Ramsey
390 Robert Street North St. Paul
8301 Valley Creek Road Woodbury City Hall
W ashington
3. 9:10
4. 9:10
8. 10:00
REMINDER:
*Meeting dates,
Date
September 15
September 15
September 16
September 16
September 16
September 17
September 17
September 17
September 17
September 17
Adjourn
BOARD AGENDA
SEPTEMBER 15, 2009 9:00 A.M.
NO BOARD MEETING ON SEPTEMBER 29, 2009 5 111 TUESDAY
MEETING NOTICES
tim5 and locations may change. Contacthe Office ofAdministration or individual
Committee Time
Rock Island Swing Bridge Meeting 1:00 p.m.
Housing and Redevelopment Authority Board 3:30 p.m.
Counties Transit Improvement Board 8:30 a.m.
Workforce Investment Board 8:30 a.m.
Metro TAB Policy Advisory Board 12:00 p.m.
MN Extension Committee 5:00 p.m.
Public Health Emergency Preparedness 5:30 p.m.
Community Outreach Work Group
Parks and Open Space Commission
Metro Area Agency on Aging
CAP Ramsey and Washington Counties
Assistive listening devices are available for use in the County Board Room
If WOO and aceicfanra rh.a fn rlieahility nr lanrnian haniar Maace_nall /Krill !3MCInO
7:00 p.m.
8:30 a.m.
6:30 p.m.
Board of Commissioners
Dennis C. Hegberg, District 1
Bill Pulkrabek, District 2
Gary Kriesel, District 3
Myra Peterson, Chair, District 4
Lisa Weik, District 5
1. 9:00 Roll Call
Pledge of Allegiance
2. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington Couilljovernment, whether or
not the issue is listed on this agenda. Persons who wish to address the Board musfill out a comment card before the meeting begins and give
it to the County Board secretary or the County Administrator. The County Board Chair Mask you to come to the podium, state your name and
address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Boardi63r reserves the
right to limit an individual's presentation if it becomesedundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part
of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled aglrnitems.
Consent Calendar
Public Works John Elholm, Parks Director
Grant Agreement for Development of a Winter Recreation Area in Lake Elmo Park Reserve
5. 9:20 General Administration Jim Schug, County Administrator
A. Resolution Certifying the Proposed Property Tax Levy for Payable 2010 for
Washington County
B. Resolution Certifying the Proposed Property Tax Levy for Payable 2010 for
the Regional Railroad Authority
C. Resolution Certifying the Proposed Property Tax Levy for Payable 2010 for
Washington County Housing and Redevelopment Authority
D. Resolution Proposed Budget for Payable 2010
6. 9:40 Commissioner Reports Comments Questions
This period of time shall be used by the Commissioners to report to thfull Board on committee activities, make comments on matterof interest
and information, or raise questions to the staff This action is not intended to result in substantive board action duritigis time. Any action
necessary because of discussion wll be scheduled for a future board meeting.
7. Board Correspondence
9. 10:10 to 10:55 Board Workshop with Public Works
A. Update on the Metropolitan Council Dial a Ride Transit Services Restructuring
B. Federal Transportation Funding Requests to Federal Delegation
agencies for the most current informatio))
Location
Room 322 State Capitol St. Paul
1584 Hadley Avenue North Oakdale
90 West Plato Blvd. St. Paul
4200 Pioneer Drive Woodbury
390 Robert Street North St. Paul
Washington County Government Center
Washington County Government Center
Washington County Government Center
2365 N. McKnight Road North St. Paul
450 Syndicate Street North St. Paul
EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER
The following items are presented for Board approval /adoption:
DEPARTMENT /AGENCY ITEM
County Attorney A. Approval to submit a grant application to the Minnesota Department of
Human Services for federal funds that would be spent on upgrading
equipment used to record interviews of criminal child abuse victims;
and, to host a day -long training for all Washington County law
enforcement agencies, child protection workers, prosecutors, guardian
ad litems and judges on the best practice for conducting recorded
forensic interviews of child abuse victims and related topics.
Human Resources
Internal Auditor
Public Works
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR*
SEPTEMBER 15, 2009
B. Approval to authorize a new .6 FTE Correctional Health Nurse in the
Department of Public Health and Environment.
C. Approval of County Board response, to Independent Auditor's findings
and recommendations contained in the draft report on the internal
control structure and compliance for the year ending December 31,
2008.
D. Approval of resolution, bid award for CSAH 15 (Manning Avenue)
landscaping to Fair's Nursery, lowest responsible bidder, in the amount
of $76,293.75 conditioned upon the execution of a contract as required
by law.
*Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may
elect to pull a Consent Calendar item(s) for discussion and/or separate action.
United Way of
Washington County -East
The United Way of Washington County -East unites
our communities and creates opportunities for each
person to build a better life. As your local United
Way, we work collaboratively to:
Promote Thriving
Children
Al Youth
Increase Financial
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• Youth United Way
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summer programs
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and enrichment
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" Wellness and
Prevention Education
• Counseling
• Interventions for youth
at risk
• Food assistance
• Shelter
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Assistance
• Credit counseling
• Vocational/Jobs
programs
• Housing Programs
• Transitional Support
• Emergency Services
BUILDING BETTER
LIVES
Improve Health
8
Independence
• Eldercare Services
• Prescription Assistance
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• Caregiver Support and
Respite
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and chronic health
issues
Connect Ply opf Sa -.t�o ,Services
Transportation. Transportation, United Way
Legal Services, Volunteer Center
.. .• ...05� �-i :�.y...:.? r'•;.
Serving the heart of Washington County for more
than 60 years, United Way of Washington County -
East is a locally -governed, independent non-profit
organization. Fueled by hundreds of volunteers
who serve, lead, and participate in funding
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• Job programs and credi 'ca i`fa a � i
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r y .:a..e,positiv Ct,W_
Ou duth h ri a activitie's a��
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• Individuals and families cah aces :a 6.:a,•915.1y4 . ItH
care, Fiealtl'a ihsuranoe aril cescr� o b o
• Youth'at=risk et'.s ' t b jL •�,;.
9 upport t;'get<.bac ; Y.; ,. .
• Emergency and crisis sei� es st1pI]o`r'-t. 4 i i ,4n
individuals'and families when the.unthin ate;, opens,,
• Familycaregiversget su 'i`f '
g ppfli't, respit ca : =.antl� �eliei
so they can better care for their loved ones, :'
Serving the Heart of
Washington County
United Way of Washington Co -East PO Box 305, Stillwater, MN 55082 www.nwwce.or>' 651-439-3838
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Vegetarian Pack $10
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Pay with cash, credit/debit
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*Package contents subject to change.
**We do not accept personal checks.
A proud partner of the United Way
of Washington County - East
u1MMI10TAY IWO 1001,P.M
Visit a location
near you!
Stillwater
Junior High
523 W. Marsh St.
Stillwater, MN
Tuesdays
5:00-7:00 pm
2009 Dates
August 18
September 15
October 13
November 10
December 8
2010 Dates
January 19
February 16
Visit our website
www.fareforalLorg
763-450-3880
1-800-582-4291
Fare For All is a program of the Emergency Foodshelf Network,
The Emergency Foodshelf Network is a nonprofit organization that
collects, warehouses and distributes high quality food and essential
support services to Minnesota hunger relief organizations.
United Way of Washington County- East Partner Agencies
American Red Cross- Relief for victims of disasters and helping people prevent, prepare for, and respond to
emergencies.
Arc Greater Twin Cities- Support and advocacy for children and adults with intellectual and developmental
disabilities.
Charities Review Council- Evaluates charities against established standards, monitors enforcement of
charities laws, and provides information to aid donors in making decisions.
Children's Home Society and Family Services- Builds and strengthens families, and provides
comprehensive adoption services.
Community Volunteer Services and Senior Center (now Community Thread)- Promotes volunteerism
through volunteer involvement in providing transportation, senior activities, volunteer training and placement
assistance, and holiday assistance.
Courage St. Croix- Rehabilitation, independent living, recreational, vocational, aquatic, fitness and family
support services for children and adults with physical, sensory or neurological impairments.
East Metro Women's Council- Affordable housing, supportive services and educational opportunities to
help homeless and low- income families achieve self- sufficiency.
East Suburban Resources- Supports people with special needs go to work and participate in their
community.
ECS Stillwater Family Resource Center- Comprehensive, individualized services to families interested in
achieving self sufficiency and enhancing family strengths.
FamilyMeans- Helps individuals and families leam, work and nurture healthy relationships through mental
health counseling. Consumer Credit Counseling, youth development, and caregiver support.
Financial Assistance Fund (Valley Outreach)- Emergency funds for housing, food, and medical needs to
maintain stability of families and individuals in crisis.
Girl Scout Council of MN and WI River Valleys- Activities to help girls ages 5 -18 deepen self- awareness,
relate to others, develop values and contribute to society.
Have a Heart, Inc.-Respite care for adults with developmental disabilities and their families.
Hope House- A non judgmental home providing care that respects the dignity of people living with HIV /AIDS.
Human Services, Inc.- Helps people challenged with issues associated with aging, mental and chemical
health, and physical or sexual abuse through counseling, education and independent living support.
Lakeview Hospice- Care for individuals with limited life expectancy and their families, emphasizing quality
life during the time of illness and supportive help during the bereavement period.
Lakeview Prescription Assistance Program- Helps qualifying individuals receive free and /or low -cost
prescription medications from pharmaceutical companies and/or other sources.
Legal Assistance of Washington County- Legal representation, assistance and legal advice in civil matters
for eligible County residents unable to afford a private attomey.
LifeTrack Resources- Employment services, child and adult therapies and early childhood /family services to
help individuals with disabilities or other disadvantages build better, more independent lives.
NAMI MN/Washington County- Services to eliminate the stigma of mental illness, effect change in the
mental health system, and increase understanding of mental illness.
Northern Star Council /Boy Scouts of America- Programs for boys, ages 6 -20, and girls, ages 14 -20, that
increase citizenship, values, physical skills.
Portico Healthnet- Assists low- income, uninsured individuals and families access affordable health coverage
and care and health education for youth, at -risk populations and the general community.
St. Croix Family Medical Clinic- Comprehensive health care to those who are uninsured and underinsured.
Tubman Family Alliance- Support and services for families in crisis: safe shelter, legal assistance,
counseling, youth and family support and community education.
United Way 211 Referral services to those seeking assistance, 24 hours per day/7 days per week.
Valley Outreach Foodshelf- Food assistance and connection with community resources.
Vision Loss Resources- Services for visually impaired including counseling, support groups, home
management, personal care training, peer counseling, and employment opportunities.
Warehouse Skate Park -A year round place for youth to skateboard, volunteer, and make friends.
Youth Service Bureau- Comprehensive counseling, court diversion and restorative justice services for youth
and their families that are immediately accessible and affordable.
Youth United Way- Opportunities for youth leadership and growing philanthropy for youth grades 8 -12.
United Way of Washington Co -East PO Box 305, Stillwater, MN 55082 www.uwwce.org 651- 439 -3838