HomeMy WebLinkAbout2009-08-11 CC Packet Special Meeting
. lwater
AGENDA
CITY OF STILLWATER
SPECIAL CITY COUNCIL MEETING
Council Chambers, 216 North Fourth Street
TUESDAY, AUGUST 11, 2009
TME I.ITHPLACE Of MINNEIO'A
SPECIAL MEETING
4:30 P.M.
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Budget
4:30 Fire
5:00 Community Development/Building Inspections
5:30 MIS
6:00 Library
6:30 Dinner
7:00 Police/Civil Defense/Parking/DARE
7:30 City Attorney
8:00 Mayor & Council
8:30 Finance
9:00 Administration/Elections/Plant City Hall/Unallocated/Special EventslWashington Recycling
Grant
ADJOURNMENT
MAGNUSON LAw FIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET . SUITE#202' STILLWATER,MN55082
TELEPHONE: (651)439-9464' FAX: (651)439-5641
WWW.MAGNUSONLAWFIRM.COM
DAVID T. MAGNUSON
DTMAGNUSON@MAGNUSONLAWFIRM.COM
JOHN D. MAGNUSON
JDMAGNUSON@MAGNUSONLAWFIRM.COM
MEMORANDUM
TO:
Mayor, City Council and Staff
FROM:
David T. MagnUS~ V
August 7, 2009
DATE:
RE:
Legal Services Contract
I asked Diane to enclose some information that should help the Mayor and City Council
better understand my relationship with the City that has evolved over the years.
While the rates have changed, the relationship was set in 1983 has remained unchanged
since that time. At Larry's suggestion, I have described the relationship in a written contract.
This was drafted in June and I understand the contract might not be considered for the future, but
at least the contract described what has been in place.
Also enclosed are my time records for time spent on the Retainer portion of my work. I
have always kept these records for the world to see ifthey wish. Hopefully, it will give a picture
of what I do to earn my keep. I am grateful for the work and wish to keep at it in the future. I
am available at almost any time for phone calls, emails or coffee. No question is off limits.
/nm
LEGAL SERVICES CONTRACT
THIS CONTRACT, is made this _ day of August, 2009, between the City of
Stillwater, a Charter City, existing under the laws of the State of Minnesota, with offices at 216
North Fourth Street, Stillwater, Minnesota 550827, ("City"), and David T. Magnuson, d/b/a
Magnuson Law Firm, 333 North Main Street, Suite 202, Stillwater, Minnesota 55082
("Magnuson").
RECITALS
The City desires to retain the services of Magnuson to provide legal services to the City
of Stillwater. Magnuson agrees to perform these services for the City under the terms and
conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it
is agreed between the City and Magnuson as follows:
SECTION I.
NATURE OF WORK AND COMPENSATION
Category A. Basic Retainer. The ordinary and necessary legal work reasonably
anticipated based upon historical trends, to include all legal services, exclusive of those covered
in Category Band C below, to City Council, Mayor, Council Members, Planning Commission,
Building Inspector, City Administrator, City Clerk, City Treasurer, Stillwater Public Library
Board, the Stillwater Board of Water Commissioners, City Charter Commission, and Heritage
Preservation Commission, including attendance at regular and special City Council meetings and
other meetings, when requested to attend by the City Administrator, Mayor or City Council. The
amount set for this category is based upon the time records for the period June 1, 2008 through
June 1, 2009 that reveal 604.22 hours. This yields an hourly rate of approximately $168.00 per
hour.
For Category "A" Services - $101,585.00 per year, as budgeted previously for the
year 2009, payable monthly pro rata to the effective date of this Contract. This
rate and total per year will be effective without increase during the term of this
Contract.
Category B. Prosecution Services. Prosecution of all criminal matters and cases,
including citizen complaints, ordinance violations, preparation for and attendance at all trials and
hearings; including, sentencings, sentencing reviews and appeals as necessary; preparation of all
warrants and other process, correspondence and all related matters.
For Category "B" Services - $80.00 per hour, not to exceed $136,821 per year.
This rate and total will be effective without increase during the term of this
Contract; and,
Expenses. Reimbursement for postage, file folders and jackets, forms necessary
for prosecution and machine copies, not to exceed $120.00 per month.
Page 1
Category C. Extraordinary Services. Those services that are out of the ordinary or
that require a high level of expertise, and not included within the scope of "Basic Retainer"
servIces.
1. Trials, including preparation for and attendance at civil trials and administrative
hearings before any court or administrative agency of the State or Federal
Government on behalf of the City or agency of the City.
2. Economic development. The formation and administration of Municipal
Development Districts and Tax Increment Financing Districts.
3. Improvement proiects, including drafting and approval of resolutions needed
pursuant to Minn. Stat. 9429; and drafting and approval of municipal bond
documents needed for the issuance of municipal obligations, the services required
for the acquisition of easements and land when needed for improvement projects.
4. Developer charge-back. Work caused by property owner or representative
petition or request for which the City is entitled to seek reimbursement, pursuant
to 933-3 ofthe Stillwater City Code.
For Category "C" Services - at the rate of$225.00 per hour. This rate will remain
in effect without increase during the term of this Contract.
SECTION II.
STATUS OF MAGNUSON
The payment for Section I, Category A, Basic Retainer, will be paid as wages and will be
paid on the same basis and with the same level of employee benefits established initially on
March 21, 1978, by Resolution No. 6490. It is not intended that this Contract establish a new
level of benefit beyond that already earned or established by past practice. All other payments
made pursuant to this Contract will be paid as non-employee compensation.
SECTION III.
WORK STANDARDS
All Services to be provided by Magnuson under this Contract shall be performed to the
satisfaction of the City Council and in accordance with all applicable federal, state and local
laws, ordinances, rules and regulations. Magnuson will not receive payment for work found by
the City Council to be unsatisfactory or performed in violation of federal, state or local law,
ordinance, rule or regulation.
Page 2
SECTION IV.
INDEMNIFICATION
Magnuson agrees to indemnify and save and hold harmless the City and its agents and
employees from any and all claims or causes of action arising from the negligent performance of
this Contract by Magnuson or by his agents or employees.
SECTION V.
TERMS TO BE EXCLUSIVE
The entire agreement between the parties with respect to the subject matter hereunder is
contained in this Contract. Except as herein expressly provided to the contrary, the provisions of
this Contract are for the benefit of the parties solely and not for the benefit of any other person,
persons or legal entities.
SECTION VI.
WAIVER OR MODIFICATION INEFFECTIVE
UNLESS IN WRITING
No waiver, alteration or modification of any of the provisions of this Contract will be
binding unless in writing and signed by a duly authorized representative of both parties to this
Contract.
SECTION VII.
NO ASSIGNMENT
Magnuson will not assign this Contract nor any of the rights and duties hereunder.
SECTION VIII.
WRITTEN NOTICE
All communications regarding this Contract should be sent to Magnuson and the City at
the addresses set forth above, unless notified to the contrary.
SECTION IX.
DURATION
This Contract will be effective upon approval by the City Council and will expire on
December 31, 2012, unless extended by written agreement of the parties. This Contract,
however, is not intended to abrogate or modify the client's right to discharge a lawyer, with or
without cause, pursuant to the Minnesota Rules of Professional Conduct.
Page 3
IN WITNESS WHEREOF, the parties set their hands this _ day of August, 2009.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F . Ward, City Clerk
MAGNUSON LAW FIRM
David T. Magnuson
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
On this _ day of August, 2009, before me, a Notary Public within and for said
County, appeared Ken Harycki and Diane F. Ward, who, being by me duly sworn, did say that
they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument
was signed and sealed in behalf of the City by authority of its City Council, and they
acknowledged the said instrument was the free act and deed of the City.
Notary Public
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was sworn to and subscribed before me this _ day of
August, 2009, by David T. Magnuson, Magnuson Law Firm.
Notary Public
Page 4
651-439-9464
Magnuson Law Firm
1391 Amundson Drive
Stillwater, MN 55082
651-439-5641 Fax
C.Retainer
216 North Fourth Street
Stillwater, MN 55082
Fees
Date
6/2/2008
Biller
DM2
6/2/2008 DM2
6/312008 DM2
6/3/2008 DM2
6/3/2008 DM1
6/412008 DM2
6/4/2008 DM2
I
I
6/4/2008 I
'DM2
I
I
I
6/5/2008 10M2
I
6/5/2008 IDM2
I
I
I
6/5/2008 jDM2
6/5/2008 IDM2
I
6/6/2008 IDM2
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I
6/6/2008 IDM2
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L
06/01109
Matter: Municipal
Statement Date: 6/1/2009
Amount Due: $927,494.25
Descri tion
I Meet with Lany and discuss actions of Greg Renstrom to
I harrass City staff; discuss with Mary in Finance
Department; prepare letter to Renstrom to cease and
desist.
Work with lawyers for Miller Dunwidde to schedule
mediation meeting; call all participants and check
availability.
Review emails from Tory Kraftson requesting advice on
location of sidewalk easement at Clinic; review file and
respond with return email.
Respond to emails from Mike Pogge requesting advice on MCPL
location of buried sewer on 817 First St. South; review
maps sent by engineering project and prepare memo.
Prepare for and attend meeting of City Council at 4:30
and 7:00.
Prepare for and attend meeting of City staff at City Hall. MCPL
Review email from Lany Hansen re: request for public MCPL
records on the holding of escrow funds; locate address of
owner and advise Larry of need for timely response.
Respond to email from Greg Renstrom; discuss with
Larry; request Finance to change address for billing and
respond to email for City.
Continue to exchange emails with Greg Renstrom and
City Finance Department and proration of utility charges.
Respond to email sent by Dave Snyder and confirm
signing of fire contract with Town of May using Chairman
V odesh's language.
Compare email answer to demand from Greg Renstrom I MCPL
concerning proration of utility charges. I
I Prepare for and meet with Larry Hansen; discuss aspects I MCPL
of restructuring of various departments to save money.
Phone call Mike Pogge and Lany Hansen re: insurance i MCPL 0.50
requirement for Excel Hockey camp; review City Code I ~
and prepare memo to Mike Pogge. I
Review and exchange more emails with Greg Renstrom of I MCPL 1.25 $312.50
1 object!on to proration of utility charges and request for I'
, cessation ofharrassment. I ~__--L- __~
Code
I MCPL
I
I MCPL
I
I
MCPL
Hours
1.00
Amount
$250.00
1.25
$312.50
1.00
$250.00
1.25
$312.50
MCPL
6.00
$1,500.00
1.00
1.00
$250.00
$250.00
MCPL
$187.50
0.75
MCPL
$250.00
1.00
MCPL
0.50
$125.00
0.50
$125.00
1.00
$250.00
$125.00
Page 1
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Description Code Hours Amount
6/10/2008 DM2 Review memo from Bill Tumblad re: uses permitted in !MCPL 1.00 $250.00
Bradshaw addition; review, file and respond with memo. I
6/1 0/2008 DM2 Review email from Auditor for City and respond with I MCPL 0.50 $125.00
revised opinions for final audit. I
6/11/2008 DM2 Prepare for and attend staff meeting at City Hall. I MCPL 1.00 $250.00
6/11/2008 DM2 Review email from clerk re: hospital trail easement; MCPL 1.25 $312.50
download and review copy of trail easement with I
Auditor's approval but no recording information; visit City I
Hall to review similar easements and advise Clerk.
6/11/2008 DM2 Phone call Mike Pogge re: bid documents for yard I MCPL 1.00 $250.()()
clean-up.
6/12/2008 DM2 Review bid documents returned by Verdora in answer to MCPL 1.00 $250.00
City's request for bids for nuisance clean up; review bids
and respond to questions from Bill Tumblad.
6/12/2008 DM2 Phone call Bill Tumblad re: neighborhood Business MCPL 0.50 $125.00
Ordinance change; review staff report.
6/13/2008 DM2 Review law on question of charging fees for fire runs and MCPL 2.00 $500.00
I inspections; download 1956 opinion of Attorney General
I relating to authority of City; prepare opinion and circulate
I to City staff.
6/13/2008 DM2 I Phone call Mayor re: Youth Service Bureau use in MCPL 1.00 $250.00
I Industrial Park; discuss email from Bill Turnblad with I
workout suggestions to allow use while waiting for zoning I
and ammendment. I
6/20/2008 DM2 Phone call lawyer for Miller Dunwidde; discuss aspects of MCPL 1.251 $312.50
dispute and format for meeting on July 8th; prepare
, collection letters for Library; confIrm with Carolyn I
I Blocker.
6/23/2008 DM2 Prepare calender for mediation meeting; confirm meeting MCPL 1.75 $437.50
I with Larry, Bill Hickie, Lynne Bertalmio and lawyers for
, Miller Dunwidde. 1.251
6/23/2008 DM2 I Respond to emails from person harrassing City staff; MCPL $312.50
discuss with Larry Hansen and email Mike Pohlena.
6/24/2008 DM2 I Prepare for and attend meeting of Cky slaff. MCPL 1.50 $375.00
6/24/2008 DM2 Review memo from Mike Pogge re: contract rates for MCPL 3.00 $750.00
mowing; discuss conflicts of interest with Cindy Jacobsen;
I review bids submitted by City employees; review Charter
I and State law; prepare memo to City staff discussing
I conflicts of interest and need to cancel contract with City I
I employees.
6/24/2008 DM2 Reviewemail from Chamber to Army Corps of Engineers MCPL I 0.50 $125.00
I noting meeting with downtown owners; discuss with Larry I
I Hansen. I
6/24/2008 DM2 I Review email from Bill Turnblad re: Millbrook desire to MCPL I 1.25 $312.50
j
I re-zone for twinhomes; prepare memo on subject for Bill. I
I
,
,
6/24/2008 DM2 I Review and respond to email from Greg Renstrom; copy MCPL I 1.25 $312.50
I
I I Larry Hansen and Police Chief. I
6/24/2008 IDM2 I Review email from Bill Tumblad re: Millbrook desire to PROF 1.25 $312.50
i 1.251
i j re-zone for Twinhomes; prepare memo on subject for Bill. I
6/26/2008 IDM2 ! Review email from Bill Turnblad re: property in West MCPL $312.50
I I Business Park: considered for new armory; review records i__ I
I
06/01/09 Page 2
Re: Municipal
C.Retainer
Fees (continued)
Date Biller Descriotion Code Hours Amount
(Continued...) and report to Bill.
6/26/2008 DM2 Review email from Mike Pogge re: outside sales at shirt MCPL 1.00 $250.00
factory; discuss with Mike.
6/26/2008 DM2 Phone call Diane Ward; review emails; respond with MCPL 0.25 $62.50
request to remove items from agenda.
6/27/2008 DM2 Meet with Mark Desch and discuss complaint issued by MCPL 1.00 $250.00
City for removal of pile of bricks; locate file; request
copies of reports from City; discuss with Mark and Larry
Hansen. I MCPL
6/27/2008 DM2 Review file and confirm room for Miller-Dunwidde 1.00 $250.00
mediation meeting. I
I
7/1/2008 DM2 Review email from Mike Pogge re: gift from Park Board; MCPL 0.50 $125.00
prepare opinion and send to Mike.
7/2/2008 DM2 Download and review copy of housing and sanitary sewer MCPL 1.00 $250.00
plan components of Comprehensive Plan.
7/7/2008 DM2 Phone call Bill Turnblad re: zoning change requested by MCPL 1.25 $312.50
developers of Skate Board facility in Business Park;
review emailed staff report; prepare memo to Bill.
7/7/2008 DM2 Review email from Bill Turnblad re: trash enclosure MCPL 2.25 $562.50
problem with Water Street Inn; discuss with staff; review
file for records.
7/8/2008 DM2 Meet with Larry Hansen; discuss changes in addendum to MCPL 1.00 $250.00
Development Agreement; make changes as requested and
return draft to Larry Hansen for circulation. I
7/8/2008 DM2 Meet with Larry Hansen and discuss need for opinion on MCPL 2.00 I $500.00
I
use of right of way for signing; work on memorandum. 1.001
7/9/2008 DM2 Prepare for and attend meeting of City staff. MCPL $250.00
7/9/2008 DM2 Make amendments to addendum to Lumberjack Days MCPL 0.50 I $125.00
Kidde Concert agreement; send to Larry for review. I
7/9/2008 DM2 Review memo from City clerk re: beer license for farm MCPL 0.50 $125.00
winery store; research law and give opinion.
7/9/2008 DM2 Work on memo needed by City Council to answer MCPL 1.50 $375.00
questions regarding signs on Main Street. I
7/10/2008 DM2 Review letter requesting information on housing partners MCPL 1.50 $375.00
dispute; fax copy to Larry Hansen; review facts with
paralegal from Bassford law firm.
7/11/2008 DM2 Review State law that limits use of right of way for MCPL 1.00 $250.00
advertising.
7/14/2008 DM2 Continue review of laws in preparation for providing MCPL 2.00 $500.00
direction to City Council re: Sandwich Boards on right of
way.
7/14/2008 DM2 Exchange emails with Mike Pogge re: latest Minnesota MCPL 1.75 $437.50
I cases on use variances; discuss application of our
ordinance.
7/14/2008 IDM2 Complete research on authority ofMNDOT over MCPL 2.00 $450.00
I sidewalks in City; prepare memo to City Council; discuss
I
I I
I with right of way section at MNDOT; review and revise I
I I memo; exchange email with Councilman Gag; deliver to t I
I .Ierl< fur in.Ius... in Conncil packets. I MCPL
7/14/2008 IDM2 Exchange email with Bill Armstrong re: survey of Teddy 0.50, $125.00
I I I
i , Bear Park. I
06/01109 Page 3
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descri tion Code Amount
7/14/2008 DM2 Review letter from Miller Dunwidde demanding payment MCPL $62.50
of retainage.
7/15/2008 DM2 Review email from Larry Hansen re: reaction to demand MCPL 1.00 $250.00
letter requesting payover of funds held by City in
construction account.
7/15/2008 DM2 Gather information needed for submittal to City Council MCPL 3.501 $875.00
at budget hearing.
7/15/2008 DM2 Prepare for and attend meeting of City Council at 4:30 MCPL 5.00 $1,250.00
and 7:00.
7/16/2008 DM2 Prepare for and attend meeting with City staff. MCPL 1.00 $250.00
7/16/2008 DM2 Draft three year agreement for maintainance of Cub MCPL 2.00 $500.00
headquarters parking lot by Vets Committee.
7/17/2008 DM2 Meet with City Clerk and review election ballots and give MCPL 1.00 $250.00
signature of approval. I 1.001
7/21/2008 DM2 Review request of Mike Pogge for opinion of number of MCPL $250.00
owners required for Petition to Vacate Street; review
various statutes and provide opinion to Pogge.
7/21/2008 DM2 Meet with Larry Hansen and review latest claim of Miller MCPL 1.00 $250.00
Dunwidde; discuss options; prepare respond and email to
lawyer for claimant.
7/21/2008 DM2 Reviewemail from Bill Armstrong re: survey of Teddy MCPL 0.25 $62.50
Bear Park; download and deliver to Harold Kimmel and I
True family. I
7/22/2008 DM2 Finalize and sign letter sending survey of Teddy Bear MCPL 0.251 $62.50
Park to adjacent owners.
7/22/2008 DM2 Review email from clerk re: staff meeting and discuss by MCPL 0.251 $62.50
phone. I
7/24/2008 DM2 Review email from Larry Hansen and download MCPL 0.501 $125.00
I
information re: bulk fuel purchases with other I
Governmental entities. I
7/24/2008 DM2 Send Larry Hansen copy of letter from lawyer for Gary MCPL 0.251 $62.50
I Elert requesting consideration of license agreement for I
walkway. 0$
7/25/2008 IDM2 Phone call Mike Pogge; discuss.complaint for demolition MCPL $62.50
IDM2 of home without demolition permit.
7/25/2008 Legal research on right of way control issue. MCPL 1.00 $250.00
7/28/2008 IDM2 Prepare for and meet with Larry Hansen re: LumbeIjack MCPL 1.00 $250.00
i Days evaluation; discuss success of this year's plan.
7/28/2008 jDM2 Meet with Register of Deeds and review numerous MCPL 2.00 $500.00
I easements that were returned to Clerk for deficiencies.
7/28/2008 jDM2 Legal research on right of way control over sidewalk on MCPL 1.75 $437.50
Main Street; discuss with MNDOT representative.
I
7/29/2008 IDM2 Exchange email with City Engineer re: hospital trail MCPL 0.50 $125.00
I easement. IMCPL
7/29/2008 IDM2 Prepare for and meet with Tim Moore re: drainage 0.50 $125.00
I I problem.
7/29/2008 IDM2 Work on all easements for various projects that were !MCPL 1.50 I $375.00
I returned to the Clerk for deficiencies; make corrections as I I
I I needed on all easements; deliver several to City Engineer
I
I ' for correction. I
06/0 lI09
Page 4
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descrintion Code Hours Amount
7/30/2008 DM2 Discuss Lumberjack Days 2008 with Larry Hansen; MCPL 0.50 $125.00
discuss audit of ticket sales and expenses.
7/30/2008 DM2 Review email from Mike Pogge and respond to MCPL 0.25 $62.50
recommendations for Burlington Street address.
7/31/2008 DM2 Prepare new trail easement needed for hospital re-platting; MCPL 1.00 $250.00
confirm legal entity now with Title; email memo to City
Engineer.
8/112008 DM2 Legal research on fine distribution formulas of tickets MCPL 2.00 $500.00
written in Stillwater; email to Larry,
8/4/2008 DM2 Phone call David Eckberg re: Lumberjack Days audit; MCPL 1.00 $250.00
discuss verification of ticket sales; discuss with Larry
Hansen and Diane.
8/5/2008 DM2 Trade emails with Greg Renstrom; discuss with Kelly MCPL 3.00 $750.00
I:: from Water Board and Sharon Harrison at City. 0.50 I
8/5/2008 Review request from Planner re: HPC meeting and MCPL $125.00
required notice. I
8/6/2008 Prepare for and attend meeting of City staff. MCPL 1.001 $250.00
I
8/6/2008 IDM2 Review message from Dave Hammergren re: Miller MCPL 0.25 $62.50
I Dunwidde claim against Library; prepare memo to Larry I
I Hansen.
8/6/2008 IDM2 Work on Data Practice request by Greg Renstrom. MCPL 1.001 $250.00
8/6/2008 DM2 At request of Mike Pogge, review cbanges he proposes to MCPL 0.50, $125.00
I Life of Permit Rules in City Code.
8/7/2008 IDM2 Review emails from Greg Renstrom; contact both Water MCPL 0.50 $125.00
I Board and City Finance for more information.
81712008 IDM2 Phone call John Gannaway re: winery application for beer MCPL 0.50 $125.00
I license.
8/7/2008 IDM2 Phone call Ray Marshall re: intersection of Broadway at MCPL 0.501 $125.00
I southerly terminus; discuss need for opinion of status of
I roadway.
8/8/2008 IDM2 Work on background investigation for individual license MCPL 2.00 $500.00
applicant review criminal history from BCA; discuss with
I applicant; discuss with office of Redwood County I
i Attorney; review reports; phone call lawyer for applicant. I
I
I
8/11/2008 jDM2 Phone call Assistant County Attorney in Redwood MCPL 1.501 $375.00
County; discuss license applicant; phone call Steve
I Hansen; review reports sent by Redwood Falls Police I
I Department; discuss with City Clerk, City Administrator
I and applicant.
I
8/11/2008 IDM2 I Legal research on clearing time for 2:00 am. closing; MCPL 1.501 $375.00
I discuss with owner of Freight House and prepare memo I
I I for Police Chief, Clerk and Administrator. I
iDM2 I Meet with Joe Jablonski with cleaning company I
8/12/2008 MCPL 1.501 $375.00
I I representative and discuss status of G and K. I
, I
8/12/2008 IDM2 I Review email from Councilman Pohlena re: open meeting MCPL 0.50 I $125.00
, I concerns with changing Human Right Committee meeting.
I 0.501
8/12/2008 IDM2 I Review email from Bill Tumblad re: hospital rezoning MCPL $125.00
IDM2 request action by Planning Commission.
8/12/2008 I Review rejection note on BeIIIler easement; discuss with MCPL 0.50 l $125.00
I I Danelle at Register of Titles.
06/01/09
Page 5
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descrintion Code Hours Amount
8/12/2008 I DM2 Prepare for and attend meeting of City Council at 4:30 MCPL 4.00 $1,000.00
I and 7:00.
8/13/2008 IDM2 Prepare for and attend meeting of City staff. MCPL 1.00 $250.00
8/13/2008 IDM2 Review message from cleaning service; prepare and serve MCPL 1.25 $312.50
I Notice of Cancellation on G & K services; prepare
IDM2 Affidavit needed to verifY request return receipt.
8/14/2008 Review new section of draft of Comprehensive Plan and MCPL 1.00 $250.00
i discuss with Mike Pogge.
8/15/2008 IDM2 Phone call Lynne Bertalmio at Library; discuss rules on MCPL 1.50 $375.00
I under age children working late hours; review signage and
I need for notice in parking ramp; begin research on hours
i permitted for children.
8/15/2008 IDM2 Review easement for Biessner so that conveyance is made MCPL 0.50 $125.00
I by Trust; meet with Tim Moore.
8/15/2008 IDM2 Prepare for and meet with Larry Hansen; discuss recent MCPL 1.00 $250.00
, arbitration hearing on labour contracts.
8/15/2008 IDM2 Meet with representatives from Amerak and deliver copies MCPL 1.00 $250.00
i of signed contracts for start on November 21, 2008.
8/18/2008 iDM2 Review memo from Bill Tumblad re: rules for downtown MCPL 0.50 $125.00
I
IDM2 sign task force; prepare memo and send to Bill.
8/18/2008 Meet with Larry Hansen and review request from City MCPL 1.25 $312.50
I Council to playas 4-some at Chamber Golf Toumament
I in view of open meeting rules.
8/18/2008 IDM2 Prepare for and meet with Mike Pogge and Bill Tumblad MCPL 1.50 $375.00
I to discuss hospital request for vested rights in long term
i plan.
8/19/2008 IDM2 Meet with Larry Hansen and discuss open meeting law; MCPL 1.00 $250.00
I
I legal research; and memo to City Administrator.
8/19/2008 jDM2 Review memo from Bill Tumblad re: pending request of MCPL 1.50 $375.00
hospital; prepare draft of ordinance change options and
IDM2 email to Bill.
8/19/2008 Review Lumbeljack Days addendums at request of Larry MCPL 1.00 $250.00
I Hansen; discuss changes to gate split at kid's concert; I
j locate latest draft and email to Larry.
8/19/2008 IDM2 Review memo from Bill Tumblad re: Cannon property in MCPL 1.00 $250.00
I Stillwater Township; prepare memo to Bill; discuss with
j
I Bill by phone; review memo prepared by Sheri Buss,
i Planner for Township.
IDM2
8/19/2008 Prepare for and attend meeting of City Council. MCPL 2.00 $500.00
8/20/2008 IDM2 Prepare for and attend staff meeting at City Hall. MCPL 1.50 $375.00
8/20/2008 DM2 Phone call Rob McGarry re: Worker's Comp at Water MCPL 1.25 $312.50
I I Board; send copy of Charter provision creating Water I I
I I Board with ~emo; discuss nature of Water Board as i
! separate entity. I
8/20/2008 'DM2 I Review memo from clerk's office re: need for recording of MCPL , 1.50 I $375.00
I I resolution vacating hospital drainage easements; locate I I
I jlegals for vacation; prepare resolution and deliver legal
I I
I I and resolution to City Hall; confirm willingness to record I
I I
I resolution with Craig Hinzman ofFolz Freeman. I
8/2112008 IDM2 I Review memo from Mike Pogge re: progress with MCP~ I $437.50
1.751
I ! committee dealing with sign boards on Main Street; email
06/01/09 Page 6
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descriotion Code Hours Amount
I (Continued...) to Keith McMurray at MNDOT; discuss by
phone with Keith and with Mike Pogge.
8/21/2008 iDM2 Review memo from Bill Turnblad re: need for review of MCPL 0.75 $187.50
I elements of Comprehensive Plan; review chapters sent
I
IDM2 here to date and provide comments to Bill.
8/25/2008 Review easement for trail on hospital property; prepare MCPL 1.00 $250.00
i message and send to lawyer for hospital requesting
!
i changes to allow motorized wheel chairs.
8/26/2008 jDM2 Respond to email from Bill Turnblad re: inquiry from MCPL 0.25 $62.50
I chain restaurant wanting Stillwater location. I MCPL
I
8/26/2008 IDM2 Prepare email to Lynne Bertalmio at Library with results 1.00 $250.00
of research on limits of hours for working children. I
8/27/2008 IDM2 Prepare for and attend staff meeting at City Hall. MCPL 1.00 $250.00
8/28/2008 DM2 Meet with City Treasurer and discuss collection of unpaid MCPL 1.00 $250.00
IDM2 consultant charges. I
9/2/2008 Prepare for and attend meeting of City Council. 'MCPL 3.00 $750.00
9/2/2008 IDM2 Phone call Finance Director re: collection of lodging tax MCPL 0.50 $125.00
I from Mills on Main Project; review City Code and advise.
r
9/2/2008 IDM2 Phone call Mayor re: changes needed in ordinance MCPL 0.50 $125.00
I
I amending zoning ordinance to permit indoor skate board
I park. i
i
9/3/2008 IDM2 Prepare collection letters to St. Croix Prep and Lake Elmo i MCPL 1.25 $312.50
I I Bank requesting payment of City invoice. I
I
9/4/2008 IDM2 Respond to email from Finance Director re: desire to MCPL 1.00 $250.00
I certi1)r hotel tax for collection with taxes; email collection
IDM2 letter previously sent to delinquent.
9/4/2008 i Phone call Tory Kraftson re: easement needed for storm MCPL 1.00 $250.00
IDM2 sewer rehabilitation; search records for ownership.
9/4/2008 Legal research on persons entitled to onsale temporary MCPL 1.00 $250.00
IDM2 licenses; complete research and send to Larry Hansen.
9/4/2008 I Meet with City Administrator and discuss complaint of MCPL 1.00 $250.00
David Haak re: City responsibility for dying tree.
9/8/2008 IDM2 I Review letter from David Hammergren, lawyer for Miller MCPL 1.00 $250.00
I Dunwidde; copy and forward by fax to Larry Hansen;
I
! ! discuss by phone and set appointment.
9/8/2008 IDM2 I Prepare draft of easement from Gallich on Mid Oaks PROF 1.00 $250.00
I
IDM2 property. 1.001
9/8/2008 I Review email from Tory Kraftson of City Engineers MCPL $250.00
I Department; begin draft of easement needed for sanitary I
I
i I sewer on Mid Oaks; email Tory for marital status of I
I I owner. ,
I i
9/9/2008 IDM2 I Present various easements to County Recorder and discuss MCPL 1.001 $250.00
I I
I I reasons why easements were rejected.
, i
9/9/2008 IDM2 I Meet with Larry Hansen and discuss case; forward letter MCPL 2.501 $625.00
I I
I I from Hammergren to Lynne Bertalmio and Bill Hickey; I
I I
I I phone call LMCIT and determine whether League will I
I offer defense; fax pleadings to Mark Rosow and discuss I
I I by phone. I
i 1.501
9/10/2008 IDM2 I Prepare for and attend meeting of City staff. I MCPL $375.00
9/10/2008 DM2 I At request of Larry Hansen, prepare League of Cities MCPL 2.00 I $500.00
I I
I I Insurance Trust with status of Library as bein.!t!!!l~er i
L__
----~-----
06/01/09 Page 7
C.Retainer
Re: Municipal
Fees (continued)
Date Biller DescriDtion Code Hours Amount
(Continued...) control of City Council for insurance
purposes; meet with Larry to explain; gather information
in packet and deliver to lawyers for League; discuss with
Jim Golembeck. I
9/10/2008 DM2 Legal research and prepare memo to Chief of Police re: MCPL 2.00 I $500.00
policy for police giving testimony in civil cases.
9/1 0/2008 DM2 Work on Greg Renstrom issue. MCPL 1.00 $250.00
9/11/2008 DM2 Prepare license agreement for Gazebo and Settler's Glen MCPL 1.00 $250.00
Park; email to Mike Pogge.
9/12/2008 DM2 Meet with Larry Hansen and discuss his employment MCPL 1.25 $312.50
contract; review drafts prepared by him; calender date for
meeting of 1012l-08
9/12/2008 DM2 Prepare for and meet with City staff and lawyers for MCPL 1.50 $375.00
League of Cities and discuss Miller Dunwidde claim.
9/1512008 DM2 Review Gallich easement information for marital status; MCPL 0.50 $125.00
email Tony Kraftson requesting marital status
information.
9/15/2008 DM2 Review email from Bill Hickey with his estimate of MCPL 1.00 $250.00
settlement proposed; review email from Jim Golembeck
with his view of settlement; discuss with Larry Hansen.
9/15/2008 DM2 Meet with City Clerk and review and approve for ballot MCPL 1.00 $250.00
for fall 2008 regular election; schedule appointment for I
meeting with Youth Service Bureau and Mayor to discuss
I remedy for graffiti damage.
9/16/2008 I Review and respond to email from James Golembech re: MCPL I $125.00
DM2 0.50 I
status of settlement negotiations.
9/16/2008 DM2 Prepare for and attend meeting of City Council. MCPL 4.25 $1,062.50
9/17/2008 DM2 Prepare for and attend staff meeting; meet further with MCPL 1.50 $375.00
Larry and review status of his contract for services; I
discuss severance package.
9/17/2008 DM2 Review email from James Golembeck with update on MCPL 0.25 $62.50
I status of negotiations with Miller Dunwidde; discuss with
I Larry and with Bill Hickey; review email from David
Hammergren with final offer.
9/18/2008 IDM2 Prepare draft of diversion agreement in preparation for MCPL 1.00 $250.00
I meeting.
9/18/2008 IDM2 Prepare for and meet with Mayor, Larry Hansen, Police MCPL 2.00 $500.00
I Chief and YSB Director to discuss diversion program.
9/18/2008 IDM2 Exchange emails with Jim Golembeck with confirmation MCPL 1.00 $250.00
I of dates for meeting of City Council for purposes of ,
I getting Council and Library Board approval. I
9/19/2008 jDM2 Review emails from Clerk re: scheduling of meeting. MCPL 0.501 $125.00
9/22/2008 IDM2 Review email from Mayor re: Minnesota Zephyr issues; MCPL 1.001 $250.00
I prepare brief and send to Mayor. I
I
9/22/2008 IDM2 Reviewemail from Joe Moline re: status of South Main MCPL 0.251 $62.50
I Street MNDOT conveyances. I
IDM2 I 1.001
9/25/2008 I Prepare for and meet with Police Chief; discuss personnel !MCPL $250.00
problem with officer on administrative leave. I 1.001
9/29/2008 IDM2 I Meet with Larry Hansen; examine employment IMCPL $250.00
I I agreement; prepare and send memo to Mayor and I
I
I I Councilman Milbrant.
06/01109 Page 8
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Description Code Hours Amount
9/29/2008 DM2 Phone call League of Cities employment office; discuss MCPL 2.00 I $500.00
salary survey; obtain printout and email to Wally and I
Mayor; send further memo. I
9/30/2008 DM2 Review administrator's contract and provisions on MCPL 4.00 I $1,000.00
severance and retirement; compare benfits to those I
provided to manager's union and by personel policy; I
review League of Cities form of contract and prepare side
by side comparison for Milbrant and Mayor.
10/l/2008 DM2 Prepare for and attend meeting of City staff at City Hall. MCPL 1.00 $250.00
10/l/2008 DM2 Return email to Jim Golembeck re: status of his MCPL 0.50 $125.00
availability to appear at Council meeting.
10/2/2008 DM2 Meet with Larry Hansen and discuss admininstrator's MCPL 1.00 $250.00
agreement issues; email to Mayor and Wally M.
10/212008 DM2 Prepare email to Larry and other members of Council with MCPL 0.75 $187.50
copies of salary studies on City Administrators and
comparison of benefits of others in City.
10/312008 DM2 Email Larry and other councilmen copy of research done MCPL 0.50 $125.00
on Larry's contract.
10/312008 DM2 Meet with City Admininistrator and review status of MCPL 0.75 $187.50
contract negotiation with members of City Council.
10/312008 DM2 Prepare resolution needed by City Clerk for spreading MCPL 1.25 $312.50
assessment for service charges against property.
10/3/2008 DM2 Phone call clerk; draft resolution needed to assess unpaid MCPL 1.25 $312.50
clean up charges; review City Code for notice and other I
Due Process provisions; email to City Clerk; copy Sharon
Harrison. I
i 0.751
10/612008 IDM2 Phone call City Clerk re: need for mayor's signature on MCPL $187.50
I easements and phone call from Greg Renstrom with I
I
threats of coming to meeting.
10/6/2008 IDM2 Review hospital easement and change exhibits on original MCPL 0.75 $187.50
I that needs signature of Mayor and Clerk.
IDM2
1017/2008 Review and comment on Library Security Policy; discuss MCPL 2.25 $562.50
with Carolyn Blocker at Library; review email from Greg
i Renstrom; discuss with Larry Hansen.
i
,1017/2008 IDM2 Prepare for and attend City Council meeting at 4:30 and MCPL 5.00 $1,250.00
IDM2 7:00 p.m.
10/8/2008 Prepare for and attend staff meeting at City Hall. MCPL 1.50 $375.00
10/812008 IDM2 Work on answer to be sent to Greg Renstrom; meet with MCPL 2.50 $625.00
Mary in Finance; gather all bills and statements and send;
I with letter of explanation to Renstrom; copy Larry and ,
I Council; prepare packet for mailing to Renstrom. I
IDM2 !MCPL i
10/9/2008 I Fax letter from Renstrom to Larry Hansen; meet and 1.50 I $375.00
I discuss; send packet with all dates to Renstrom with cover I I
Iktter. I !
I 1.001
10/10/20081 DM2 I Phone call Lynne Berta1mio and discuss policies for I MCPL $250.00
I Library Foundation. I I
10/13/20081 DM2 Phone call Lynne Bertalmio re: employment and hiring MCPL 1.001 $250.00
I question; discuss hiring of Sentence to Serve and part time I i
I ! j~tor with multiple DWI offenses and neighbors drive I I
i
I
I I hcense. . ,
06/01/09
Page 9
Re: Municipal
C.Retainer
Fees (continued)
Date Biller Descrintion Code Hours Amount
10/13/2008 DM2 Obtain revised settlement check from City Finance MCPL 1.001 $250.00
Department; finalize letter to Hammergren and send with
signed release; copy Jim Golembeck and Mark Rosow. I
10/15/2008 DM2 Prepare for and attend staff meeting at City Hall. MCPL 1.00 $250.00
10/15/2008 DM2 Reviewemail from Mike Pogge re: status ofMNDOT; MCPL 1.50 $375.00
review of sign policy; phone call Keith McMurray of
MNDOT; prepare memo to Mike Pogge with summary of
informal MNDOT opinion.
10/17/2008 DM2 Prepare ordinance for amending City Code to extend life MCPL 1.00 $250.00
of permits; review and revise and deliver to City Hall for
inclusion in packets.
10/17/2008 DM2 Phone call City Clerk and discuss packets and information PROF 0.75 $187.50
to be emailed to news media; discuss witholding draft of
hospital Development Agreement from packet.
10/20/2008 DM2 Prepare for and meet with Larry Hansen; discuss MCPL 1.00 $250.00
I personnel issues regarding policeman on administrative
! leave; phone call re: service contract for Public Works
I garage; search file and provide copies.
10/20/2008 DM2 Phone call Mike Pogge re: Deed to Legends Park on MCPL 0.50 $125.00
which water well for City is proposed; examine email
copy of Deed and advise.
10/21/2008 DM2 Meet with Larry Hansen and review voice mail from MCPL 1.00 $250.00
Mayor re: meeting issue; phone call Mike Pogge re: status
of Comprehensive Plan.
10/21/2008 DM2 Review and file executed settlement agreement; make MCPL 1.00 $250.00
copy for file and deliver to City Hall; exchange emails
with Mayor and advise re: compo
10/22/2008 DM2 Prepare for and attend staff meeting at City Hall. MCPL 1.00 $250.00
10/22/2008 DM2 Locate Mike Waldo and send revised easement that needs MCPL 0.50 $125.00
I his signature; prepare cover letter of explanation.
10/23/20081 DM2 I
Create new easement for signature of CPDA; locate Mike MCPL 1.50 $375.00
Waldo; prepare cover letter and mail.
10/23/20081 DM2 Continue work on resolution needed to spread assessments MCPL 1.00 $250.00
against Four Star Land Company.
10/24/2008 I DM2 Review email from Sharon Harrison re: notice from MCPL 0.50 $125.00
I lawyers for Greeder Electric; discuss by phone and email.
I
10/24/20081 DM2 Continue work on documents needed for spreading MCPL 0.75 $187.50
assessment against Four Star Land Company; memo to
I Council.
I
10/28/2008 I DM2 Prepare memo to file on report of active tax petitions as of , MCPL 1.00 $250.00
I October 1st, 2008; discuss Mills impact on TIF 10 cash ,
I flow with Larry Hansen.
10/28/2008 I DM2 Phone call City Clerk; review email and advise re: Liquor MCPL 0.50 $125.00
I License Insurance.
10/28/20081 DM2 Prepare for and meet with City Council at 4:30 and 7:00. MCPL 3.00 $750.00
10/28/2008 DM2 Prepare for and meet with City staff and developers of MCPL 1.50 $375.00
10/29/20081 DM2 proposed Water Street Inn developers.
Prepare for and attend meeting of City staff at City Hall. MCPL 1.50 I $375.00
10/29/2008 I DM2 Prepare for and meet with Leslie Wardell re: personel MCPL 1.001 $250.00
I ! issues; meet with Larry Hansen to discuss. I
! I
----
06/01/09 Page 10
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Description Code Hours Amount
10/29/2008 I DM2 Phone call Rob Benson at Water Board; discuss new rules MCPL I 0.50 $125.00
I for allowing tenants to pay water bills for landlord. I
10/29/2008 I DM2 Review information sent by League of Cities re: right of MCPL I 1.00 $250.00
i tenants to pay delinquent landlords water bill.
10/30/20081 DM2 Phone call Sharon Harrison re: problems of owners MCPL 1.25 $312.50
i hooked up to sewer and not being billed for long period of
I time.
10/31/2008 I DM2 Prepare for and meet with City staff and conference call MCPL 1.50 $375.00
with T.V. producer affiliated with CNN.
10/31/2008 1 DM2 Meet with Larry Hansen re: encroachment of home on MCPL 0.50 $125.00
I Washington Park; email Mike Pogge with request for
I
IDM2 information.
11/3/2008 Prepare for and meet with Larry Hansen re: personel MCPL 0.75 $187.50
IDM2 issues with employees requesting early retirement.
11/3/2008 Review and comment on request that Joint Board meeting MCPL 0.25 $62.50
I be cancelled and email comments on Comprehensive Plan
jDM2 be accepted
11/3/2008 Phone call Monica at Police Station and advise re: data MCPL 0.50 $125.00
I practices question related to mental illness data; provide
opinion.
11/4/2008 IDM2 Phone call Larry Hansen and discuss recent arbitration MCPL 1.00 $250.00
I award for Police Department; review email from Mayor
and attached email sent by Mike Pohlena.
11/4/2008 IDM2 Email Police Chiefre: complaint from neighbor that Choc MCPL 0.50 $125.00
IDM2 is collecting again.
11/4/2008 Prepare notice for Water Board for use when tenants must MCPL 1.75 $437.50
I be given notice of their right to pay landlord delinquent
I water bill and offset against rent; advise Water Board by
phone and agree to send letter outlining new requirements.
11/5/2008 jDM2 Review email from Mike Pohlena re: request for MCPL 1.00 $250.00
I clarification of Mayor's concern for open meeting
i questions with emails concerning Human Rights
I
Committee request for grant money; prepare memo in
I answer to Mike's concerns.
,
11/5/2008 IDM2 Review email from Mike Pogge and enclose copy of MCPL 0.50 $125.00
i downtown sidewalk sign rules; discuss with Mike.
I
11/5/2008 IDM2 Review email from Gannaway and discuss with John re: MCPL 0.25 $62.50
I result of Leo Miller inspection ofChoc's property.
11/6/2008 IDM2 I Review maps of City for status of South Broadway; MCPL 2.00 I $500.00
i review recent publication for citation of August Supreme
,
I I Court case; request copy from Law Library and review I
I I copy emailed by Brian Huffman; prepare rough draft of I
I
I I .. I
I I opmlOn. I
11/6/2008 IDM2 I Continue review of draft of Comprehensive Plan. MCPL 1.25\ $312.50
11/6/2008 [DM2 Phone call John Gannaway re: issues with suspended MCPL 0.75 $187.50
I I policeman and alternatives for future in view of pending I
I
IDM2 cases.
11/6/2008 I Phone call Ray Marshall; discuss status of North MCPL 0.501 $125.00
I I Broadway. I
11/7/2008 jDM2 I Phone call City Clerk re: procedure for candidates to MCPL 1.001 $250.00
I I.return unused and excess campaign 1
..-1
06/01/09 Page 11
Re: Municipal
C.Retainer
Fees (continued)
Date Biller DescriDtion Code Hours Amount
I (Continued...) contributions; research Minnesota Stat and
City ordinances and advise Clerk with opinion.
11/7/2008 DM2 I Phone call Mike Pohlena re: trapping regulations inside of MCPL 0.75 $187.50
,
I City limits; review City Code regulations, State Law and
advise with memo.
11/7/2008 DM2 Exchange emails with Councilman Milbrandt re: transition MCPL 1.00 $250.00
issues with regard to pending projects.
11/7/2008 DM2 Review email from lawyer for Larry and Paulette Lappi; MCPL 1.25 $312.50
I legal research on street vacation issues; finalize legal
research and email opinion and fax copy of recent
Supreme Court case for his review.
11/10/2008 DM2 Phone call Colleen at City Treasurer's office re: procedure MCPL 0.25 $62.50
for calling letter of credit for delinquent developer bills.
11/10/2008 DM2 Review email from lawyer for Lappi's with street vacation MCPL 1.00 $250.00
questions.
11/11/2008 DM2 Meet with Barry Stack and review prior surveys of areas MCPL 1.25 $312.50
of North Broadway near Aspen Street; make copies and
search old records for evidence of dedication.
11/11/2008 DM2 Provide information needed by newspapers for Ann MCPL 1.00 $250.00
Bodlovick obituary; provide City history for article.
11/12/2008 DM2 Prepare for and attend meeting of City staff. MCPL 1.00 $250.00
11/12/2008 DM2 Finalize notice for Water Board and prepare memo to MCPL 1.25 $312.50
Water Board with summary of August 1st law requiring
notice to tenants of landlord non payment of water bill.
11/13/2008 DM2 Review message from Monica re: notice of revocation of MCPL 0.25 $62.50
gun permit.
11/13/2008 DM2 Phone call Chief Gannaway re: revocation of gun permit; MCPL 1.50 $375.00
research law; prepare notice and email to Chief.
11/13/2008 DM2 I Review memo from State Auditor with information on MCPL 0.50 $125.00
I changes in TIP law; forward to Sharon.
11/13/2008 DM2 Prepare for and meet with Larry Hansen; discuss personel MCPL 1.00 $250.00
issue and status of suspended officer.
11/13/2008 DM2 Review law on vacation of roadways; review Perfected MCPL 2.50 $625.00
Plat of Original Town of Stillwater; prepare rough draft of
. memo re: North Broadway as requested by owner's
!lawyer, review information emailed by Ray Marshall;
review files for original survey of North Broadway at
I Aspen Street.
11/14/2008 DM2 Continue work on memo requested by North Broadway MCPL 1.50 $375.00
I owners with advice and maps showing street vacated.
11/14/2008 DM2 i Mail forms to Water Board with memo on requirements of MCPL 0.501 $125.00
11/19/2008IDM2 I new "Notice to Tenants" law. I
! Prepare for and attend meeting of City staff at City Hall. MCPL 1.001 $250.00
11/19/20081 DM2 I Review memo from Larry Hansen re: plans of other Cities MCPL 1.001 $250.00
I
to address budget shortfalls; meet with Larry to discuss. I
11/19/2008 I DM2 I Exchange emails with Committee established to draft MCPL 0.501 $125.00
I
11/19/2008 I DM2 I contract for marathon. ,
I Work on scheduling meeting with library staff and Police , MCPL 0.751 $187.50
I Department on disorderly conduct. I MCPL I
I
11/20/2008 I DM2 I Exchange emails and arrange for meeting with committee 3.50! $875.00
I I
I I appoin~!~_the drafting of marathon agreement; I
06/01/09 Page 12
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descriotion Code Hours Amount
(Continued...) make arrangements for City of Duluth to
forward their agreement made with promoters of
Grandma's Marathon; work on rough draft of agreement.
11/21/2008 DM2 Work on draft of agreement for Stillwater Marathon; meet MCPL 3.50 $875.00
with David Ekberg and discuss limitations on number of
participants; review and revise draft.
11/21/2008 DM2 Review message from City Clerk re: publication of MCPL 0.50 $125.00
ordinance amending City Charter; review Chapter 410 of
statute; change ordinance and send final draft to City
Clerk.
11/24/2008 DM2 Exchange emails with Rob Gag and Mayor re: elements MCPL 5.00 $1,250.00
that should be included in marathon contract; continue
work on contract; review Grandma's Marathon contract
received from Duluth City Attorney; email with memo to
Mayor and Clerk.
11/24/2008 DM2 Work on preparation for meeting with newly elected MCPL 2.00 $500.00
members of City Council.
11/25/2008 DM2 Prepare for and meet with members of City Council. MCPL 2.50 $625.00
11/25/2008 DM2 Prepare for and meet with committee established for MCPL 2.50 $625.00
drafting marathon agreement.
11/25/2008 DM2 Review letter sent by Mike Pogge to Stillwater Marina re: MCPL 0.25 $62.50
violations of riverway regulations.
11/26/2008 DM2 Make changes and revisions to marathon agreement; MCPL 4.00 $1,000.00
review email from all participants.
11/26/2008 DM2 Meet with Larry Hansen and discuss G & K Services; and MCPL 1.25 $312.50
their taking of rugs with City logo.
12/1/2008 DM2 Work on marathon contract issues. MCPL 3.50 $875.00
12/1/2008 DM2 I Prepare for and attend 4:30 and 7:00 meeting of City MCPL 2.50 $625.00
I Council.
12/2/2008 DM2 Prepare for and attend meeting of City staff at City Hall. MCPL 1.00 $250.00
12/2/2008 DM2 ! Prepare new contract for City Hall janitor for services in MCPL 1.00 $250.00
12009; email to City Hall. $62.50
12/3/2008 DM2 I Review response from G & K acknowledging our MCPL 0.25
ownership of mats and their willingness to return them.
12/3/2008 DM2 I Review email from clerk with proposed fee increases for MCPL 0.75 $187.50
I calender year 2009.
12/5/2008 DM2 I Prepare license agreement for Loida property; review and MCPL 1.251 $312.50
I revise; email to Mike Pogge. I
12/5/2008 IDM2 < Review message from Larry forwarding message from MCPL 1.751 $437.50
I I Mayor re: Human Rights Commission and history of
I i establishment; search records and gather documents; meet I
IDM2 I with Larry Hansen to explain. i
12/8/2008 Exchange emails with Mike pogge re: Loida license MCPL 1.001 $250.00
I I agreement; discuss by phone.
12/8/2008 IDM2 I Phone call Keith McMurray re: need for title information MCPL 0.751 $187.50
I Ion North Main Street; search files for copies of Torrens I
i I
I proceeding order. I
12/8/2008 IDM2 I Review email from Mayor re: marathon contract; prepare I MCPL 1.251 $312.50
I email in response and copy other parties involved in I
1 1 negotiations. ! I
06/01/09
Page 13
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descrintion Code Hours Amount
12/8/2008 DM2 Review email from Ray Marshall; phone call Ray; discuss MCPL 0.251 $62.50
decision of County Surveyor to revise maps.
12/8/2008 DM2 Review email from Bill Turnblad and prepare response to MCPL 0.25 $62.50
decision of hospital to delay project.
12/9/2008 DM2 Send library letters to delinquent holders of books; merge MCPL 0.50 $125.00
and print for John's signature. 1.00 I
12/10/2008 DM2 Prepare for and attend meeting of City staff at City Hall. MCPL $250.00
12/10/2008 DM2 Review email from Mike Pogge re: corrections needed in MCPL 0.50 $125.00
Loida Municipal License; make changes and email final to
Mike.
12/10/2008 DM2 Meet with City Administrator and conference with Mayor MCPL 1.50 $375.00
re: financial crisis expected to State action to withold
State aid.
12/10/2008 DM2 Mail library letters. MCPL 0.50 $125.00
12/1112008 DM2 Review message from Finance Director re: opinion MCPL 2.25 $562.50
needed on question of using Bond proceeds for current
operating expenses; research Minnesota Stat 475 and
I prepare opinion regarding use of Capital Improvement
I Bond proceeds after sale of Bonds it purpose of issue
changes; send email to Larry Hansen and Sharon.
12/12/2008 DM2 Prepare for and meet with marathon director and Chamber MCPL 4.00 $1,000.00
I director; continue work on negotiation of provisions of
I contract.
12/12/2008 I DM2 Phone call proposer of event for Library and listen to MCPL 0.50 $125.00
I complaint regarding insurance requirements; discuss with
I
I Lynne.
12/12/20081 DM2 Discuss insurance requirements with Library Director and MCPL 0.50 $125.00
leave message with complaintant.
12/15/2008 I DM2 Meet with Larry Hansen re: administrative issues; discuss MCPL 1.00 $250.00
I lawful uses of bond proceeds; phone call Sharon Harrison
I
12/16/20081 DM2 re: lawful expenditures for surplus debt service funds.
Phone call Larry re: changes sought by Mayor in need to MCPL 1.75 $437.50
contract for marathon; phone call Dave Ekberg re:
I negotiate changes.
12/16/2008 I DM2 Meet with David Ekberg and negotiate two new items as MCPL 2.00 $500.00
I required by Mayor; review marathon contract and email to
1
I City Clerk with instructions for printing for packet; email
I new version to Mayor.
12/16/2008 i DM2 Prepare for and attend meeting of City Council. MCPL 3.50 $875.00
12/17/20081 DM2 Prepare for and attend meeting of City staff at City Hall. MCPL 1.00 $250.00
12/17/2008 DM2 Finalize resolution for vacation of streets at Washington MCPL 1.00 $250.00
I County Government Center.
12/18/2008 i DM2 Meet with Larry Hansen and discuss concerns with MCPL 1.00 $250.00
12/22/20081 DM2 candidate changing from one union to another.
Review email from City Clerk and approve letters drafted MCPL 0.50 $125.00
by Clerk to license holder that have failed to apply for
I renewal.
I I MCPL
12/22/2008 I DM2 Prepare for and meet with City staff to discuss budget 1.50 $375.00
i I
I concerns for 2009. I MCPL
12/23/2008 I DM2 I Legal research re: right to stack snow in right of way in 2.50 $625.00
, front of another's house; phone ca!l resident near I I
I
06/01/09 Page 14
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descrintion Code Hours Amount
(Continued...) Anita Baskin re: snow storage; phone call
Vicki Gifford; prepare memo and email to City clerk.
1/2/2009 DM2 Phone call Dwight Cummings re: documents needed to MCPL 1.00 $250.00
reference on sale papers; email documents to Dwight.
1/6/2009 DM2 Meet with Shawn re: maintainance of Croixwood rink. MCPL 1.00 $250.00
1/6/2009 DM2 Meet with Larry Hansen re: concerns for reducing budget MCPL 1.50 $375.00
because of loss of State aid.
1/6/2009 OM2 Prepare for and attend meeting of City Council. MCPL 5.00 $1,250.00
1/7/2009 DM2 Prepare for and attend meeting with City staff at City Hall. MCPL 1.25 $312.50
1/7/2009 DM2 Exchange emails with City Councilman; discuss Liquor MCPL 0.75 $187.50
License issue with City Clerk.
1/8/2009 DM2 Re: Ad Hoc Committee; discuss with Larry Hansen and MCPL 1.50 $375.00
Clerk; research open meeting consideration.
1/8/2009 DM2 Charter Commisson and compatability of offices; phone MCPL 1.25 $312.50
call City Clerk; and prepare memo tp City Clerk.
1/9/2009 DM2 Exchange emails with Bill Turnblad re: vacated basement MCPL 1.00 $250.00
at new Clinic building; advise Bill re: status of easement.
1/9/2009 IDM2 Phone call Lynne Bertalmio at Library re: charging for MCPL 0.75 $187.50
I
IDM2 lost books against taxes; email memo to Geo Kuprian.
1/12/2009 IDM2 Exchange email with Shawn Sanders re: service contracts MCPL 0.50 $125.00
for maintaining of uniforms at Public Works.
1/12/2009 Review email from Finance Director and attest to MCPL 1.00 $250.00
10M2 download budget format sent by her; discuss by phone.
1/13/2009 Meet with City Finance Director and work on format for MCPL 1.00 $250.00
I budget.
1/13/2009 IDM2 Review email from Mayor re: status of open meeting law MCPL 1.25 $312.50
I and the Ad Hoc Committee; discuss with Larry Hansen.
1/13/2009 IDM2 Review Fire Service Contract for Mutual Aid with MCPL 2.00 $500.00
10M2 Wisconsin. 0.751
1/13/2009 I Review email from City staff re: bike race application and MCPL $187.50
I
10M2 i possibility of charging for police and fire.
1/14/2009 I Prepare for and attend meeting of City staff at City Hall. MCPL 1.25 $312.50
1/14/2009 IDM2 Prepare for and attend meeting of Police Chief and MCPL 1.50 $375.00
I i Library Director re: control of offensive conduct at
I I Library.
1/14/2009 IDM2 I Review email re: status of Ad Hoc Committee; discuss MCPL 0.25 $62.50
IDM2 with Clerk.
1/14/2009 I Phone call Larry Hansen re: Ad Hoc Committee; prepare MCPL 1.00 $250.00
I memo to Mayor and discuss with Editor of Gazette.
1/15/2009 IDM2 I Review prepared mutual aid agreements for fire service MCPL 2.00 $500.00
I I between Stillwater and Wisconsin communities; locate I
prior agreements from file and circulate for consideration; I
I i review State Law that requires consent of Minnesota I
I I Governor; locate Wisconsin Statutes that deal with mutual
I
I I aid between States. I
1/15/2009 IDM2 At request of Larry Hansen, search files for zoning status MCPL 1.75 $437.50
I I of Just-for-me Spa; locate prior Comprehensive Plans; I
I
I I prepare memo and email documents and memo to Mickey 0.751
i Cook. I
1/15/2009 I DM2 I Discuss status of Joint Board with Bill Turnblad; review I MCPL $187.50
__~oint Powers Agreement and P!9>are memo. I I --~-_.,-
06/01/09 Page 15
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descrintion Code Hours Amount
1/15/2009 DM2 Review email from Clerk and memo with data on Boards MCPL I 0.50 $125.00
and Commissions.
1/16/2009 DM2 Prepare draft of opinion on status ofWater Department as MCPL 0.75 $187.50
needed for audit; hold opinion until correct date.
1/16/2009 DM2 Meet with Larry Hansen and discuss concern for transfer MCPL 1.25 $312.50
of Senior Engineer tech to different union with no
seniority; discuss budget concerns.
1/19/2009 DM2 Review agenda and prepare for meeting; review law on MCPL 1.50 $375.00
watershed; in prepartion for meeting.
1/19/2009 DM2 Phone call1awyer for Coleman campaign re: release of MCPL 0.50 $125.00
subpoena; send regarding Kevin Corbid.
1/19/2009 DM2 Review 800 MHZ contract proposed by Washington MCPL 1.00 $250.00
County; prepare memo to City Administrator.
1/20/2009 DM2 Phone call Councilman re: authority of Mayor to appoint MCPL 1.00 $250.00
ad hoc committee to examine budget.
1/20/2009 DM2 Prepare for and attend meetings at 4:30 and 7:00. MCPL 5.25 $1,312.50
1/21/2009 DM2 Prepare for and attend regular meeting of City staff at City MCPL 1.00 $250.00
Hall.
1/21/2009 DM2 Modify draft of Mutual Aid agreement made for MCPL 1.25 $312.50
Wisconsin communities; email to Stu Glasier.
1/21/2009 DM2 Phone call Larry Hansen and City Clerk re: status of Tim MCPL 1.00 $250.00
Moore as new member of managers union. I
1/21/2009 DM2 Phone call Bill Trnblad re: Joint Board meeting; review MCPL 1.501 $375.00
packet and agenda; discuss Wedding Chapel as I
commercial use. I
1/21/2009 DM2 Review email from Library and form ofletter to be sent to MCPL 1.001 $250.00
parents of children barred from Library; phone call Lynne I
Bertalmio. I
1/22/2009 DM2 Legal research on procedure for changing property from MCPL 2.751 $687.50
Middle St. Croix WMO to Brown's Creek Water Shed
District; confer with Bowser executive director; prepare
memo and circulate to Mayor and Council for review.
1/22/2009 DM2 Review and comment on drafts of mutual aid lj.greements; MCPL 1.50 $375.00
email comments to Fire Chief.
1/23/2009 DM2 Meet with Larry Hansen and discuss status of Governor's MCPL 1.00 $250.00
budget proposals and impact on City. I
1/23/2009 DM2 Work on Mutual Aid Agreements to revise by naming all MCPL 1.50 $375.00
Wisconsin communities on one agreement and email to I
Steve. I
I
1/26/2009 DM2 Review message from Keith McMurray at MNDOT; !MCPL 0.50 $125.00
examine documents and respond to his request by email. jMCPL
1/26/2009 DM2 Examine email from Clerk with resolution and proposed 1.00 $250.00
ordinance changes; discuss with Clerk by phone. I
I
1/27/2009 DM2 Exchange emails with Keith McMurray at MNDOT and I MCPL 0.50 $125.00
clari1)r request.
I
1/27/2009 DM2 At request of Larry Hansen, review FOIC regulations to jMCPL 2.75 $687.50
determine if Bremer Banks with separate charters have I I
separate coverage for FDIC deposits insurance; discuss I
with officers of Bank Holding Company. I MCPL 1.501
1/28/2009 DM2 Prepare for and attend staff meeting at City Hall; meet $375.00
I with Cit)' Administrator an4 Finance Director. I I ------
06/01/09 Page 16
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descriotion Code Hours Amount
1/28/2009 DM2 Review application of Hope House for annual celebration; MCPL 0.50 $125.00
respond to request of Clerk for information.
1/28/2009 DM2 At request of MNDOT right of way Engineers; search MCPL 2.25 $562.50
records for current title of North Main Street property
fonnedy owned by MNDOT; leave message for Keith
McMurray at MNDOT.
1/29/2009 DM2 Exchange email with Councilperson Cook re: status of MCPL 1.25 $312.50
downtown and continuing conversation for making
climate inviting to visitors; review special laws for
Downtown District.
1/29/2009 DM2 Review email from Administrator on status of federal MCPL 0.50 $125.00
stimulus package.
1/29/2009 DM2 At request of Clerk, review and download new poster and MCPL 0.50 $125.00
report of first injury fonns.
2/2/2009 DM2 Legal research on Bremer Bank and FIDe coverage for MCPL 1.50 $375.00
each charter.
2/3/2009 DM2 Prepare for and meet with City Administrator re: personel MCPL 1.25 $312.50
issues and budget for 2010.
2/3/2009 DM2 Review memo from Library Director and give opinion re: MCPL 0.50 $125.00
interest of late accounts.
2/3/2009 DM2 Record cross easement for driveways in Liberty Village MCPL 1.25 $312.50
that has now been corrected for recording. I
2/3/2009 DM2 Prepare for and meet with North Broadway owners re: MCPL 2.00 I $500.00
right of way issue.
2/3/2009 DM2 Prepare for and attend regular meeting of City Council at MCPL 5.501 $1,375.00
4:30 and 7:00 p.m. i
I
2/4/2009 DM2 Prepare for and attend regular meeting of City staff at City MCPL 1.251 $312.50
Hall.
2/4/2009 DM2 At request of Clerk, search Minnesota Statutes for election MCPL 1.251 $312.50
rules regarding campaign regulations; discuss with Clerk.
2/4/2009 DM2 Work on letter to North Broadway owners; review and MCPL 1.251 $312.50
IDM2 revise.
2/5/2009 Prepare draft of agreement for Bike Race; review and MCPL 1.75 $437.50
I revise.
2/5/2009 IDM2 Meet with administrator re: Veteran's Memorial; search MCPL 1.00 $250.00
file for easement; meet with Register of Deeds to examine
i records of site to see if easement was recorded; locate
I
I unrecorded easement and deliver to City Hall.
I
2/5/2009 [DM2 Finalize letter to 900 Broadway owners; locate correct MCPL $0.00
IDM2 addresses for all owners; mark letter; copy Engineering.
2/6/2009 Revise draft of contract for Bike Race; discuss with Larry MCPL 1.75 $437.50
I Hansen and forward draft for his review.
2/6/2009 iDM2 I Phone call Shirley Wiggin re: response to request for Pine MCPL 0.50 $125.00
I Hollow data.
2/9/2009 IDM2 I Prepare ordinance amending City Code to exempt North MCPL 1.00 $250.00
I I Owens Street from winter parking regulations; review and
I \ revise draft of ordinance and email to City clerk.
2/9/2009 IDM2 I Exchange emails with Bill Turnblad re: history of Housing MCPL 0.75 $187.50
I Code; discuss adoption of new Housing Code rules.
2/1 0/2009 IDM2 I Review memo from Keith McMurray re: reconveyance of MCPL 0.501 $125.00
I I drainfield placed on State property by mistake; respond I
I L-
06/01/09 Page 17
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descri tion Code Hours Amount
(Continued...) to State that City willing to support I
I
reconveyance. 1.501
2/11/2009 DM2 Prepare for and attend meeting of City staff. MCPL $375.00
I
2/11/2009 DM2 Exchange emails with Planner re: emergency shelter MCPL 0.251 $62.50
infonnation needed in advance of Federal Census. 1.001
2/11/2009 DM2 Prepare draft of ordinance amending noise coritrol MCPL $250.00
regulations to include variance procedures. I
2/11/2009 DM2 Phone call Mayor re: Building Code variance for MCPL 1.001 $250.00
temporary use of building by Art Reach Alliance;
exchange emails with Building Inspector re: extent of I
jurisdiction.
2/12/2009 DM2 Continue work on ordinance amending noise control MCPL 0.751 $187.50
regulations to provide procedure for variance.
I
2/13/2009 DM2 Review email from Finance Director re: re-appointment of MCPL 0.75, $187.50
assessments on North Hill property. 1.001
2/17/2009 DM2 Phone call Mike Pogge re: status of200 West Chesnut MCPL $250.00
Street; discuss adoption of zoning regulations and I
effective date. I
2/18/2009 DM2 Prepare for and attend meeting of City staff. MCPL 1.251 $312.50
2/18/2009 DM2 Review memo from City Clerk and respond to request for MCPL 0.50 $125.00
infonnation needed on Register of Deeds charges. i
2/18/2009 DM2 Phone call Mike Pogge re: 220 Chestnut Street and 703 MCPL 0.751 $187.50
West Myrtle; review records and advise re: status of I
building as lawful nonconforming use.
2/19/2009 DM2 Phone call Fire Chief and review email from Building MCPL 0.501 $125.00
Inspector re: 4th and Mulberry. I
I
2/19/2009 IDM2 Review email from Clerk requesting comment on MCPL 0.251 $62.50
07/04/09 Library Function; respond to emaiI. i
2/19/2009 DM2 Meet with City Administrator re: G & K contract issues. MCPL 1.001 $250.00
2/20/2009 DM2 At request of City Clerk, review and respond to email re: MCPL 0.251 $62.50
Ballet Jubilate event. i
2/23/2009 DM2 Make changes on draft of St. Croix Valley Mutual Aid MCPL 2.251 $562.50
I [ Agreem~n~ between Minnesota and Wisconsin I
I commumties.
2/23/2009 IDM2 Meet with Larry Hansen and discuss budget issues. MCPL 1.001 $250.00
2/24/2009 DM2 Prepare for and meet with Larry Hansen re: request for MCPL 1.00 $250.00
I proposals for lobby consultant; review and mark up I
I
i notice. I
I
2/25/2009 IDM2 Prepare for and attend meeting of City staff at City Hall. MCPL 1.501 $375.00
2/25/2009 IDM2 Phone call Larry Hansen re: tennination of policeman MCPL 1.50: $375.00
, charged with crime; discuss options; schedule
I I I
I appointment for conference call.
I 1.001
2/26/2009 IDM2 Phone call Christal Carlson re: problems with title on MCPL i $250.00
I parcel obtained from City; review title binder. I I
2/26/2009 IDM2 Locate draft of agreement roughed out for bike race; email MCPL I 0.751 $187.50
I I
I to Sue Thorn for inclusion in packets. I
2/27/2009 IDM2 Review message from Larry Hansen re: League of Cities I MCPL I 0.751 $187.50
I web site and sources of infonnation of stimulus fund that I
I I may be available to City. I MCPL I 0.50 I
!
2/27/2009 IDM2 I Review email from Fire Chief on reaction to draft of fire i $125.00
, ! contract with Minnesota and Wisconsin communities. I I
i ~
06/01/09 Page 18
Re: Municipal
C.Retainer
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descrintion Code Hours Amount
(Continued...) Chiefre: discipline of suspended
policeman.
3/18/2009 DW Meet with owners adjacent to proposed trail; review maps MCPL 1.00 $250.00
I and exchange messages with Mike Pogge and Bill
Tumblad; review latest maps and advise owners that half
of street was not vacated by 1904 resolution.
3/19/2009 DW Continue review oflatest maps and advice planning on MCPL 1.25 $312.50
status of vacation of one half of street in 1904.
3/19/2009 DW Review information from Finance on delinquent Lodging MCPL 0.25 $62.50
Tax; discuss with Jennifer Roeller in Finance.
3/19/2009 DW Review more information sent by County Law Librarians MCPL 0.50 I $125.00
on legislative action on administrative fines.
3/19/2009 DW Phone call Larry Hansen re: need for opinion on Tower MCPL 1.00 $250.00
Ordinance changes; discuss with Mike Pogge and work on
memo.
3/20/2009 DW Review Art in the Park application and respond to request MCPL 0.50 $125.00
from City Clerk.
3/23/2009 DW Phone call Dick Anderson re: sale of bakery goods at MCPL 0.25 $62.50
IDW Library; discuss with Larry Hansen.
3/23/2009 Phone call Dave Snyder re: dispute over sac charges; MCPL 0.50 $125.00
phone call Cindy; and discuss with staff at Metro Sewer.
3/24/2009 DW Prepare for and meet with Larry Hansen re: status of bill MCPL 0.50 $125.00
for endowment for future maintainance of Lift Bridge.
3/24/2009 DW Phone call Scott McDonald re: dispute with building MCPL 1.00 $250.00
" official re: common wall between Chelseas and Lynskey;
leave message for Cindy Shilts. i
3/25/2009 DW Phone call Larry Hansen re: concern with changes to MCPL 1.501 $375.00
Tower Ordinance requested by Councilman Rouch.
3/25/2009 DW Legal research on Federal Preemption oflocal regulation MCPL 1.00 $250.00
of cell towers.
3/26/2009 DM2 Review and comment on proposed event in Washington MCPL 0.50 $125.00
Park; review and comment on motorcycle ride event. I
3/26/2009 DM2 Phone call Building Inspector re: computation of sac MCPL 1.001 $250.00
charges for restaurant conversion; discuss with Water
Board. I MCPL
3/27/2009 DM2 I Phone call David Snyder re: sac charge issued at old 1.00 $250.00
I Hardees; discuss avenues of Appeal; discuss with Larry.
3/30/2009 DM2 Work on memo for Larry Hansen and Councilman Roush MCPL 0.75 $187.50
re: ability to modify Tower Ordinance with penalty
applications. I
3/30/2009 DM2 Exchange emails with City staff and schedule meeting I MCPL 1.00 $250.00
I I with Bike Race reps.; review proposed contract marked up I
I I by lawyer for race; discuss requested changes with lawyer. I
3/30/2009 DM2 I Review emails from staff requesting comment on March I MCPL 0.25 $62.50
of Dimes walk and Rumble on the Deck; discuss with City I
3/30/2009 IDM2 ! Clerk. I 0.251 $62.50
! Discuss Tower Ordinance restriction with Mike Pogge ! MCPL
I and impact of Federal legislation. I I
3/31/2009 IDM2 Phone call representative of BUte Race and <fiscus, issues 1 MCPL I 0.50 I $125.00
I I with contract proposed by City and concerns that City I
i I
i I Council might have. ____~___ __~__
06/01/09 Page 20
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descriotion Code Hours Amount
3/31/2009 DM2 Finalize memo to City Administrator on changes proposed! MCPL 1.50 $375.00
to Tower ordinance; email to City Hall. I
3/31/2009 DM2 Phone call Larry Hansen; review contract for audit MCPL 1.00 $250.00
services as proposed by Larsen Allen; phone call Tom
Koop in Bemidji; provide advice to Larry.
3/31/2009 DM2 Review message from City Clerk on citizen needing help MCPL 1.50 $375.00
with South Hill sewer hook up; prepare all documents that
will be needed to authorize work.
4/1/2009 DM2 Prepare for and attend regular meeting of City staff MCPL 1.00 $250.00
4/1/2009 DM2 Prepare and print letters to holders of delinquent library MCPL 1.00 $250.00
books.
4/1/2009 DM2 Email revised copy of opinion on Tower Ordinance to MCPL 1.25 $312.50
Larry Hansen; meet and discuss limitations 011 City action.
4/1/2009 DM2 Prepare final version of assignment of contract agreement MCPL 0.50, $125.00
for waiver of assessment and resolution of approval; email
to Clerk.
4/2/2009 DM2 Prepare for and meet with Councilman Gag and MCPL 1.50 $375.00
representatives from Bike Race; revise contract based on
meeting.
4/2/2009 DM2 Monitor emails between Councilman and Mike Pogge re: MCPL 0.50 $125.00
additional information on alternative site for Towers.
4/2/2009 DM2 Phone call Larry re: change ofland from MMO to MCPL 1.00 $250.00
Watershed District; locate memo done in January and
forward to Larry Hansen.
4/3/2009 DM2 Review and download copy ofpogge memo re: changes to MCPL 0.50 $125.00
Tower regulations that will be discussed at Tuesday's
I meeting.
4/6/2009 IDM2 Review contract for Bike Race as marked up by lawyer for MCPL 0.50 $125.00
Race; attempt email and call lawyer.
4/6/2009 IDM2 Phone call lawyer for Bike Race re: changes; download MCPL 1.00 $250.00
I email of clean copy of his draft; review, mark up and
I
jDM2 change draft to aceptable form.
4/7/2009 Prepare for and meet with Larry Hansen re: agenda items MCPL 0.75 $187.50
I and status of relocation of Shoddy Mill.
4/7/2009 IDM2 Prepare edits to Bike Race contract; discuss with Peter MCPL 0.75 $187.50
I Nestigen; finalize draft and email contract, with memo, to
I [ Peter.
I
4/7/2009 IDM2 I Finalize four letters to holders of over due library books. MCPL 1.00 $250.00
4/7/2009 IDM2 I Prepare for and attend City Council meeting at 4:30 and MCPL 5.00 $1,250.00
I 7:00.
4/8/2009 IDM2 I Prepare for and attend meeting of City staff at City Hall. MCPL 1.25 $312.50
4/8/2009 DM2 I Phone call editor of Gazette; email copy of Bike Race MCPL 0.25 $62.50
I I contract to editor, City Clerk and lawyer for Bike Race.
4/8/2009 IDM2 Respond to request from Mike Pogge for current MCPL 0.75 $187.50
IDM2 I MinnTower limits; prepare memo in response.
4/9/2009 I I Review request from citizen for form to be used for MCPL 1.00 $250.00
IDM2 driveway easement; locate form and email to citizen. I MCPL
4/9/2009 I Review and comment on request for Chamber car show. 0.25 $62.50
4/9/2009 IDM2 I Exchange emails with Fire Chief re: Wisconsin Mutual !MCPL 0.50 $125.00
I I
Aid. I
06/01/09
Page 21
Re: Municipal
C.Retainer
Fees (continued)
Date Biller Descriotion Code Hours Amount
4/9/2009 DM2 Review application for Farmer's Market and proposed MCPL 1 0.50 $125.00
beer tasting event; email responses to City staff.
4/13/2009 DM2 Exchange emails with Fire Chiefre: procedure for having MCPL 0.50 $125.00
Wisconsin communities sign agreement.
4/13/2009 DM2 Prepare for and meet with City Administrator re: status of MCPL 1.00 $250.00
boundary bill in Legislature.
4/14/2009 DM2 Exchange emails with Fire Chief re: multi state mutual aid MCPL 0.50 $125.00
agreement.
4/14/2009 DM2 Review application for Community Theater in Pioneer MCPL 0.25 $62.50
Park.
4/1412009 DM2 Phone call Larry Hansen and provide opinion on sale of MCPL 0.25 $62.50
worn out property.
4/14/2009 DM2 Phone call manager of Water Board re: contract with St. MCPL 0.50 $125.00
Croix Specialities for on line auction of surplus Water
Department property.
4/14/2009 DM2 Prepare memo to Library re: use of people with fine to MCPL 1.00 $250.00
work in Library; provide memo on proposed policy
regulating security cameras.
4/1512009 DM2 Prepare for and attend meeting of City staff. MCPL 1.00 $250.00
4/15/2009 DM2 Prepare memo to Administrator on insurance program MCPL 1.00 $250.00
offered by League of Cities for events that take place on
City property.
4/16/2009 DM2 Phone call Larry Hansen; discuss permit to consume at MCPL 0.50 $125.00
Marathon.
4/17/2009 DM2 Legal research and prepare memo to City Council and MCPL 1.00 $250.00
staffre: amendment to Code for City Council to hear all
height requests.
4/20/2009 DM2 Phone call Larry Hansen re: need for background material MCPL 2.25 $562.50
on Aiple property and lease of barge and floating office to
Max Todo; gather information and prepare memo for
packet.
4/20/2009 DM2 Phone call complaints of Mike Robinson re: dumpsters in MCPL 0.25 $62.50
downtown.
4/21/2009 DM2 Gather information on history of Aiple property needed to MCPL 2.22 $555.00
present to City Council for their consideration of lease
agreement with Max Todo.
4/21/2009 DM2 Confer with Larry Hansen regarding agenda items; discuss MCPL 0.50 $125.00
Tower Ordinance concerns.
4/21/2009 DM2 Phone call City Clerk re: Statutory Limits on insurance; MCPL 0.75 $187.50
email memo.
4/21/2009 DM2 Finalize memo to City Council on history of barge MCPL 1.00 $250.00
terminal property and other background for lease of barge
I
I and office boat to Max Todo.
4/2112009 DM2 I At request of Mike Pogge, rese~h question of closing MCPL 0.75 $187.50
I public meeting to discuss real estate purchases; prepare
I memo to Mike explaining the law (13D.05).
4/21/2009 DM2 Prepare for and attend meeting of City Council. MCPL 3.50 $875.00
4/22/2009 IDM2 I Prepare for and attend meeting of City staff at City Hall. MCPL 1.25 $312.50
4/23/2009 IDM2 Search files for record of City assistance to Freight House I MCPL 1.75 $437.50
I I to screen garbage containers; email request to City Clerk. I
06/01109
Page 22
Re: Municipal
C.Retainer
Fees (continued)
Date Biller Descriotion Code Hours Amount
4/23/2009 DM2 I At request of Finance Department, prepare demand letter MCPL 0.75 $187.50
I to Jeff Stanton of Country Inn requesting payment of
Lodging Tax.
4/24/2009 DM2 Review email from Jennifer re: Country Inn Lodging Tax MCPL 0.25 $62.50
payment received on Friday. I
4/24/2009 DM2 Review exchange of emails between Jim Rousch and MCPL 0.251 $62.50
I Mike Pogge re: KLBB Tower Study and request for
I
! compatability study.
4/27/2009 DM2 I Phone call Anne Young at Library; discuss policy for MCPL 1.00 $250.00
people requesting refunds of deposits; phone call Larry
Hansen re: complaint about four plex on Greeley Street;
schedule meeting for Wednesday; revew rules on trash
houses.
4/28/2009 DM2 Review and comment on proposal to allow staging area MCPL 0.25 $62.50
for construction of Vem Stepan's building.
4/29/2009 DM2 Prepare for and meet with City staff at regular meeting at MCPL 1.00 $250.00
City Hall.
4/29/2009 DM2 Phone call Larry Hansen re: problems with Cub parking MCPL 0.75 $187.50
lot; search files and examine initial contract and
assignments of contracts; provide opinion on right to
tenninate and email to Larry.
4/29/2009 DM2 Prepare for and meet with Councilman Gag and Roush MCPL 2.25 $562.50
along with Police Chief and Larry Hansen; discuss
remedies for dealing with trash house on Greeley Street;
review reports and prepare summary as requested by Gag
and Roush; email summary to both; copy Larry Hansen
and Chief.
4/30/2009 DM2 Phone call Police Chiefre: right of Liquor Control to state MCPL 0.75 $187.50
unannounced raids; phone call Marlene at Liquor Control;
prepare memo to Police Chief.
4/30/2009 DM2 Review message from Finance re: delinquent Lodging Tax MCPL 0.50 $125.00
at Sillwater Inn; discuss failure to pay penalty and interest.
5/1/2009 DM2 Phone call Mike Pogge re: history of assistance for MCPL 1.50 $375.00
creation of garbage enclosures; search files for documents.
5/1/2009 DM2 Email Fanner's Market agreement to City Clerk for MCPL 0.25 $62.50
inclusion in meeting packet.
5/1/2009 DM2 Search records for Housing Code and Health Code that MCPL 1.00 $250.00
was deleted from Code as part of codification in 1995;
locate copy and deliver to City Hall for inclusion in
packet.
5/4/2009 DM2 Review email from City Clerk re: license given by City for MCPL 0.50 $125.00
use of caves under Main Street; review license and
provide opinion on assignability of license to new owners.
5/4/2009 DM2 Prepare for and meet with City Administrator and MCPL 1.00 $250.00
Chairman of Veteran's Committee; discuss dispute in
leadership of Veteran's Committe and possibillity of City
terminating contracts for maintainance of parking lot. I ,
5/4/2009 DM2 Phone call Larry Hansen re: need to itemize existing I MCPL 0.50 I $125.00
contracts for review by City Council at their Friday I I
workshop. i
06/01/09
Page 23
Re: Municipal
C.Retainer
Fees (continued)
Date Biller DescriDtion Code Hours Amount
5/4/2009 DM2 Review and examine email from Bill Turnblad re: MCPL 0.25 $62.50
prohibition of accessory structures in Settler's Glen.
5/5/2009 DM2 At request of Mike Pogge, prepare opinion regarding MCPL 0.50 $125.00
preemption issue and day care proposal; review State law
and send opinion to Mike.
5/5/2009 DM2 Phone call Larry Hansen re: Max Todo lease; discuss MCPL 1.00 $250.00
prospects for approval; continue work on Summary of
Contracts needed for Council workshop.
5/5/2009 DM2 Prepare for and attend City Council meeting at 4:30 and MCPL 3.50 $875.00
7:00.
5/6/2009 DM2 Prepare for and meet with City staff at regular staff MCPL 1.25 $312.50
meetings.
5/6/2009 DM2 I Review message from Bill Turnblad re: Chesnut Hill. MCPL 0.50 $125.00
5/6/2009 DM2 I Prepare for and meet with Larry Hansen; discuss status of MCPL 0.50 $125.00
I City barge and floating office in light of non-renewal of
Max Todo lease.
5/7/2009 DM2 Review email requesting information on Majestic Star MCPL 0.25 $62.50
wharfage permit.
5/7/2009 DM2 Review list of contracts sent by Diane; compare with list PROF 0.25 $62.50
we sent.
5/7/2009 DM2 Exchange emails with Bill Turnblad re: multifamily MCPL 0.25 $62.50
dwelling on Chesnut Hill.
5/8/2009 DM2 Phone call Chief of Police and discuss progress of COPS MCPL 1.00 $250.00
application and obligation of City to employ after COPS
funds are exhausted.
5/8/2009 DM2 Phone call Cheryl Ganl re: expungement of old ICR's with MCPL 0.50 $125.00
names of witness and observers without any culpability.
5/8/2009 DM2 Phone call John Gannaway and Larry Hansen re: possible MCPL 1.00 $250.00
meeting on Monday and results of meeting with Council.
5/11/2009 DM2 Phone call Mike Pogge re: Hud dwelling on Chestnut Hill; MCPL 0.50 $125.00
review Housing Code.
5/11/2009 DM2 Meet with Larry and City staff; discuss Friday's workshop. MCPL 1.25 $312.50
5/11/2009 DM2 Review message from Mike Pogge re: Becklin's Stables MCPL 0.75 $187.50
I failure to pay fees; prepare letter to Becklin asking for
I payment; copy Pogge.
5/11/2009 IDM2 I Review Data Practice request sent to City by Mike MCPL 0.50 $125.00
Robinson; review file and send copy oflicense agreement
I to Clerk; provide opinion on data.
5/12/2009 DM2 Review email from lawyer for Heartland Automotive re: MCPL 0.50 $125.00
I I delinquent sewer charge; prepare and send response.
5/12/2009 IDM2 Meet with Larry Hansen and discuss budget implications MCPL 1.00 $250.00
I after Friday's meeting.
5/12/2009 DM2 I Review rules for changing property within City from MCPL 1.00 $250.00
I
I I WMO to Watershed District; attempt to reach Amy
I I Carolyn, Administrator of Middle St. Croix Water
I Management.
5/12/2009 IDM2 I Phone call Elaine Aiple re: damage to car at rail crossing; MCPL 0.25 $62.50
I I send email to Sharon and Tim Moore.
I
5/12/2009 jDM2 Respond to request from bankruptcy lawyer demanding MCPL 0.50 $125.00
I release ~fHeartland Auto from sewer charges. I
06/01/09
Page 24
C.Retainer
Re: Municipal
Fees (continued)
Date Biller Descrintion Code Hours Amount
5/12/2009 DM2 Review memo from Planner on Stefan demolition permit; MCPL 0.50 $125.00
respond to email from Clerk re: data request for PD
Pappy's license.
5/13/2009 DM2 Prepare for and attend meeting of City staff at City Hall; I MCPL 1.25 $312.50
discuss need for background investigations for managers !
of licence holders.
5/13/2009 DM2 Exchange emails with council members requesting MCPL 2.00 $500.00
meeting.
5/13/2009 DM2 Review newsletter from State Auditor with changes that MCPL 0.75 $187.50
Legislature made in TIF law.
5/13/2009 DM2 Meet with Lany Hansen; locate information needed MCPL 2.00 $500.00
regarding 1927 law prohibiting toll bridge from being
built with Federal Funds; locate information and fax to
Lany.
5/1412009 DM2 Review and respond to Clerk request for licence for Hazel MCPL 0.25 $62.50
St. George.
5/14/2009 DM2 Review information on Housing Codes ~nt by Mike MCPL 1.00 $250.00
Pogge.
5/1412009 DM2 Review request by Mike Pogge for lease by Yacht Club. MCPL 0.25 $62.50
5/14/2009 DM2 Review draft of agreement sent by Clerk for using John MCPL 0.25 $62.50
Ballis to conduct background investigations of Liquor
Licence managers.
5/15/2009 DM2 Review email from Bill Tumblad re: railroad track MCPL 0.50 $125.00
crossing at Sunnyside Marina; review files to determine
whether track was abandoned; provide memo to Bill
Tumblad.
5/15/2009 DM2 Phone call Shawn re: Mrs. Aiple's request for repairs of MCPL 0.50 $125.00
crossing at her driveway; discuss with Tim Moore.
5/18/2009 DM2 At request of Bill Tumblad, review maps and location of MCPL 1.25 $312.50
track crossing near Sunnyside; search for order of Surface
Transportation Board to determine whether track has been
vacated and report to Bill.
5/18/2009 DM2 Review language sent by Library for addition to rental MCPL 0.50 $125.00
agreement; review and mark up; add language and return
to Library.
5/19/2009 DM2 I Review email from Anarak re: notice of cancellation of G MCPL 1.50 $375.00
i I & K service contract; phone call Lany Hansen; prepare
IDM2 notice and deliver to City Hall for signature.
5/19/2009 Review email from City Clerk re: parking lease for MCPL 0.75 $187.50
I Chestnut Building; search file for signed copy and send
I response to Clerk.
I
5/1912009 IDM2 I Review message from Bill Tumblad re: right to request MCPL 1.00 $250.00
I I proof of fmancing and demolition permit; review
I I Development Agreement and respond to Bill; prepare
I memo to Cindy Shilts.
5/19/2009 IDM2 I Prepare for and attend meeting of City Council. MCPL 3.50 $875.00
5/20/2009 IDM2 Prepare for and meet with City staff at regular meeting. MCPL 1.00 $250.00
5/20/2009 IDM2 I Work on lease needed for Yacht Club rental of City !MCPL 1.75 $437.50
i property for boat storage; research whether City Charter I
I I restriction ~"p~y to lease; request maps fr~l!!_Mike Pogge. I
,
06/01/09
Page 25
Re: Municipal
C.Retainer
Fees (continued)
Date Biller Descrintion Code Hours Amount
5/20/2009 IDM2 Meet with Larry Hansen; discuss cancellation of G & K MCPL 0.50 $125.00
cleaning contract at Library; review lease for termination
I date.
5/21/2009 IDM2 Review email from City Clerk requesting more MCPL 0.50 $125.00
information on Yacht Club leases; search files for copies.
5/21/2009 IDM2 Review email from Bill Turnblad and link to Barge MCPL 0.50 $125.00
I Terminal master plan; review plan.
5/21/2009 IDM2 Review and revise draft of lease; forward draft to Mike MCPL 0.75 $187.50
Pogge.
5/22/2009 IDM2 Review and revise lease prepared for Yacht Club lease of MCPL 1.00 $250.00
I City land for boat storage; add provision requested by
I
I Mike Pogge; email to Mike and to Dick Johnson at
jDM2 Marina.
5/22/2009 Review agenda sent by Mike Pogge for next Tech MCPL 0.50 $125.00
I Committee meeting.
5/26/2009 [DM2 Prepare ordinance for consideration by the City Council MCPL 1.00 $250.00
I for time limit on second reading of ordinances proposed
I
i for adoption.
5/26/2009 !DM2 Meet with Larry Hansen and review agenda items for first MCPL 0.50 $125.00
IDM2 meeting in June.
5/27/2009 Prepare for and attend meeting of City staff at City HaIl. MCPL 1.00 $250.00
5/27/2009 [DM2 Phone call manager of Stillwater Golf Club re: requested MCPL 0.25 $62.50
I meeting with Police Chief; provide information to John
I Gannaway.
5/27/2009 IDM2 Prepare draft of ordinances changing regulations for City MCPL 1.50 $375.00
I Boards and Commissions.
5/27/2009 IDM2 Review email from Ray Marshall re: minor subdivision MCPL 0.25 $62.50
that can be approved by Bill without having Deed signed
I by Grantor.
I
5/28/2009 IDM2 Review email from Auditor and prepare supplemental MCPL 1.00 $250.00
I . response on status of the City.
5/28/2009 iDM2 I Prepare opinion to Clerk on appointment to Water Board MCPL 0.50 $125.00
I I
I 1 according to City Charter.
I
5/28/2009 iDM2 i Exchange emails withMike Pogge re: changes needed in MCPL 0.50 $125.00
I I street sign policy; make changes in policy and email to
I
I Mike with copy to Clerk.
5/29/2009 IDM2 I Phone call Larry Hansen re: RFP for Aiple property. MCPL 0.25 $62.50
6/1/2009 ,DM2 I Review and download emil from Bill Turnblad with copy MCPL 0.501 $125.00
I of map of barge terminal park. I 0.501
6/1/2009 DM2 I Reviewemail from Bill Turnblad and copy of emails sent I MCPL $125.00
I ~~l to Councilman Cook re: dock permits. ~______~L~_____~_L
I
SUBTOTAL: 604.22 $151,005.00
06/01/09
Page 26