HomeMy WebLinkAbout1992-09-22 CC PacketAGENDA
1 -31 STILLWATER CITY COUNCIL
September 22, 1992
REGULAR MEETING 7:00 P.M.
CALL TO ORDER
INVOCATION
ROLL CALL
`APPROVAL OF MINUTES - Special Meeting of August 31 and September 1, 1992.
t- STAFF REPORTS
INDIVIDUALS & DELEGATIONS
J1. Discussion of Harold Teasdale's request for reduction of taxes at Cottages
/
&1 f SStillwater.
PUBLIC HEARINGS
c./1. This is the day and time for a Public Hearing, and possible second
reading, of a Zoning Ordinance Text Amendment regarding the regulation of
exterior produced noise in the Central Business Dist., Case No. ZAT /92 -2,
City of Stillwater, Applicant.
Notice of the hearing was published in The Courier on September 10,
1992.
• UNFINISHED BUSINESS
1. Continued Discussion of Kalish /Edstrom fence dispute.
v /2. Petition to Confirm Dedication Acceptance of City Street - by Greens
Townhome Ass'n.
,/3. Discussion of City Intersection Concerns.
/4. Staff report on Annexation Petition for approximately 440 acres.
,i5. Presentation by Rolf Anderson of Stillwater Jr. High Reuse Study Report.
NEW BUSINESS
1. Consideration of request for rephasing the stoplight at Main & Chestnut
Streets.
✓2. Application for Payment No. 1, Gloves Add., L.I. 283.
13. Change Order No. 2, Construction of Manhole & Catch Basin for L.I.257/259,
Lowell Inn & No. Main St. Parking Lots.
/4. Change Order No. 3, designation of public portion of Lowell Inn Parking
area as "Permit Parking ".
"" Application for Payment No. 3, Highlands of Stillwater, 2nd Add.,L.I.276.
6. Establishment of Solid Waste Advisory Committee as permanent Standing
Committee.
1
7. Receive Quotes for the Fourth & Wilkin Streets Drainage Project.
DNR Request for Right -of -Entry Permit.
9. John Lifto Easement Correction.
( --PETITIONS, INDIVIDUALS & DELEGATIONS (Continued)
4,/tONSENT AGENDA
1. Resolution Directing Payment of Bills (Resolution No. 92 -184)
2. Applications (List to be supplied at meeting).
3. Request for banner Nov:22 -28 - Nat'l. Family Week.
4. Set Public Hearing date of October 6, 1992 for the following Planning
Cases.
a. Case No. V/92 -38 - Variance to the frontyard setback requirements for a
carport (30 ft. required, 24 ft. requested) at 1107 No. Martha St. in
the RB, Two - Family Residential Dist., Helen M. Murtha, applicant.
b. Case No. V/92 -44 - Variance to the sideyard setback requirement (8.32
ft. requested, 10 ft. required) & to the rearyard setback requirement
(15.35 ft. requested, 25 ft required) for the construction of a duplex
on Lots 16 & 17, Block 1, Forest Ridge Add. (Eastridge Ct), located in
the RB, Two - Family Residential Dist., Allen Rose, applicant.
c. Case No. V/92 -45 - Variance to the Sign Ordinance for the placement of
two signs for a business in a multiple use structure located at 402 So.
Main St. in the CBD, Central BO. Dist., Sondra Gozzi, applicant.
d. Case No. SUP/92-46 - Variance tO the sideyard setback requirement (3
ft. requested, 5 ft; required) for the construction of a 616 sq. ft.
addition to an existing detached garage located at 1207 W. Ramsey St.
in the RB, Two - Family Residential Dist., Lowell 0. Warner, applicant.
e. Case No. V/92 -47 - Variance to the frontyard setback requirement (2 ft.
proposed, 30 ft. rquired) & approval to use a portion of No. Fourth St.
for a private drive, located on No. Fourth St. between Poplar & Hazel
Streets in the RA, Single- Family Residential Dist., George & Kathleen
Middleton, applicants.
f. Case No. SUP/92 -49 - Special Use Permit to conduct a gymnastic facility
in an existing structure at 1709 So. Greeley St. located in the BP -I,
Business Pk. Indus. Dist., Mike Dvorack, applicant.
COUNCIL REQUEST ITEMS
,% STAFF REPORTS (Continued)
COMMUNICATIONS /REQUESTS
1. Edwin Cain - Update on funding for Levee Wall Project.
2. Julie Lassonde, GAB - Denial of claim for damages to auto.
QUESTIONS /COMMENTS FROM NEWS MEDIA
ADJOURNMENT
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SPECIAL MEETING
STILLWATER CITY COUNCIL MINUTES
The meeting was called to order by Mayor Abrahamson
Present: Councilmembers Bodlovick, Farrell, Funke and Mayor Abrahamson
Absent: Councilmember Opheim
Also Present: City Coordinator Kriesel, City Attorney Magnuson, Finance
Director Deblon and Recording Secretary Schaubach
Continued Discussion of 1993 Proposed Budget
Council met with City staff to discuss the proposed 1993 budget.
Finance Director Deblon informed Council that the City's total tax
capacity has been reduced, because the state has reduced the tax
liability for higher valued properties. The proposed tax levy for
1993 is 6.9 percent higher than last year's.
Council also discussed the revised capital outlay proposed for 1993
and possible further reductions. The 1993 budget and tax levy must
be adopted by September 8. Council agreed to meet at 4:30 p.m. on
Tuesday, September 8 for further discussion before taking official
action.
Staff and Facilities Study
Peter Racchini and Eldon Morrison of Peter Racchini and Associates
met with Council to present a proposal for a Staffing and Facilities
Feasibility Study. Council agreed to consider the proposal at next
Tuesday's budget meeting.
Request from St. Croix Animal Shelter
AUGUST 31, 1992 4:30 P.M.
Council agreed to meet with representatives of the St. Croix Animal
Shelter at the September 22 meeting.
Resolution Adding Election Judges for the Primary Election
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to adopt the
appropriate resolution approving the appointment of additional election judges
for the primary election. (Resolution No. 92 -176).
Ayes - Councilmembers Bodlovick, Farrell, Funke and Mayor Abrahamson
Nays - None
Stillwater City Council Minutes
Special Meeting
August 31, 1992
Request by the Stillwater Fire Department Relief Association for a Raffle
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve
the application for "Exemption from Lawful Gambling License" submitted by the
Stillwater Fire Department Relief Association for a raffle. (All in favor).
Request by Downtown Council for Chili Cookoff
Motion by Councilmember Funke, seconded by Councilmember Farrell to approve the
request by the Downtown Council for a Chili Cookoff in Lowell Park on September
27, 1992 during Jesse James Days. (All in favor).
Village Shop Assessment Appeal
City Attorney Magnuspn informed the Council that the attorneys for
the Village Shop were still protesting the assessments for L.I. 257
(Downtown Plan) because the previous Council reduction of $3,000 was
based on the original assessment of $11,881.05 and not the revised
assessment f $9,574.80 and they agreed that the assessment should
be $6,574.80 and not $8,881.05. Mayor Abrahamson said that the
benefit to the Village Shop was at least $9,000 and the assessment
should stand.
Agreement with St. Croix Boat and Packet Co.
Motion by Councilmember Funke, seconded by Councilmember Farrell to approve the
agreement with St. Croix Boat and Packet Co. to purchase the railroad property
in exchange for a site for the Andiamo Boats on city property further south.
(Ayes - 3; Nays - 0; Abstain - 1, Councilmember Bodlovick).
Request by City Attorney
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to adopt the
appropriate resolution approving payment to the City Attorney of the previously
approved 2 -1/2 percent increase in retainer fees for 1992. (Resolution No. 92-
177).
Ayes - Councilmembers Bodlovick, Farrell, Funke and Mayor Abrahamson.
Nays - None.
Motion by Councilmember Funke, seconded by Councilmember Farrell to authorize
the City Attorney to bill developers $100 per hour for his services beginning
January 1, 1993. (All in favor).
•
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• Stillwater City Council Minutes
Special Meeting
August 31, 1992
•
Adjournment
Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to adjourn
the meeting at 6 p.m. (All in favor).
Attest:
Resolutions
city clerk
Mayor
• No. 92 -176 Adding Election Judges for the Primary Election
No. 92 -177 Approving Payment to the City Attorney for Increase in Retainer
•
•
SPECIAL MEETING
STILLWATER CITY COUNCIL
MINUTES
September 1, 1992
The meeting was called to order by Mayor Abrahamson.
Present: Councilmembers Bodlovick, Farrell, Funke, Opheim,
and Mayor Abrahamson.
Absent: None
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Recording Secretary Schaubach
Press: Julie Kink, The Courier
Others:
Scott Keller, Cherie Berett, Don Valsvik, Howard
Lieberman, Laurie Maher, Richard Slivik, Tim Old,
Richard Kilty
WORKSHOP WITH CHARTER COMMISSION
4:30 p.m.
Council met with the Stillwater Charter Commission to discuss
the Commission's proposal for a Charter amendment to regulate
City owned property. Chairman Scott Keller explained the
background of the proposal which has been under consideration
since the Spring of 1991 and is now in its eighth draft.
Mayor Abrahamson expressed concern that easements are
included in the listing of parcels to be regulated. Following
further discussion, it was agreed that the proposed six weeks
public notice could be shortened.
The term "viewshed" was also discussed as a possible problem
in defining River Trust Land.
Richard Kilty, 118 W. Oak, stated that more information
on this proposal should have been made public.
Council scheduled a meeting for Wednesday, September 9, at
4:30 p.m. for further discussion with the Charter Commission
and staff.
UPDATE ON "RETAINING WALL PROJECT"
Ed Cain, Legislative Associates, Inc., updated Council on
Congressional action on the bill to provide funding for the
levee wall.
ADJOURNMENT
Motion by Councilmember Bodlovick, seconded by Councilmember
�m� Farrell to adjourn the meeting at 6:00 p.m. (All in favor)
Stillwater City Council Minutes
Special Meeting
September 1, 1992
ATTEST:
CITY Ci
Submitted by:
Shelly Schaubach
Recording Secretary
MAYOR
•
•
•
•
41
Revenues
ftrai
151
Licenses & Pernits
Intergovernmental
Services
Fines and Forfeits
12. Miscellaneous
115'
ejl4i Total Operating Revenue
Transfers In
l io ri Total Revenue
"
)2 ,,J Expenditures
'71
--
Mayo -
Personnel
Services & Charges
Kincellane
I ;
i AdtiniFinance
13:3 Personnel -
Sup1ies
1.
Total Operating
Elections
Personnel
Supplies
Services & Charges
Miscellaneous
Total Operating
Capital Outlay
Annual
Budget
$1,977,116
160,470
833,286
338,650
97,500
110,690
CITY OF STILLWATER
GENERAL FUND
-- Tof - the.Year ended 31, 1992
Year to
Current Date
Month Actual
Under Percentage
(Over) Received/
Budget Expended
$4 $1,5TS56f 4
18,821 169,007 (8,537) 105.32%
128,162 496,648 336,638 59.60%
_
12,416 250,485 88,165 73.97%
8,535 54,519 42,981 55.92%
588 91,296 19,394 82.48%
$4,518,232 $228,522. $2,474,030 $2,044,202 54.76%
226,750 7,226 98,336 128,414 43.371
$4,744,982 $235,748 $2,572,366 2,172,616
$39,250 $4,324
41,789 7,649
2,50t
$83,539 $13,177 $55,751 $27,782 66.74%
$13,400 $0
400 400
1,155 44
250 0
$15,205 $444
200
54.211
$26,800 $12,450 68.28%
26,823 14,966 64,19%
2I34 366 85.36t
$1,931 $11,469 14,411
-- 496 (96 - 1247001
434 721 37,58%
109 141 43.60%
$2,970 $12,235 19.53%
200 0.00%
$322,378 $34,500 $211,378 $105,000
42r 101
67.43%
41 :6fr
•
LJ-f-
(1
Total Operating
H.21 Capital Outlay
0,51 Legal/City Attorney
Personnel
Supplies
Services & Charges
Miscellaneous
; Plant/City Hall
Personnel
117: Supplies
Services & Charges
-7! Miscellaneous
Police
Personnel
Supplies
Total. Operating
Capital Outlay
Fire
Personnel
Supplies
Services & Charges
Miscellaneous
Total Operatin4
Capital Outlay
Inspection
1 111 , '
Services & Charges
Miscellaneous
Total Operating
Total Operating
Capital Outlay
Service &
Miscellaneous
102,619 4,278 51,627 50,992 50.31%
27,600 45 23,150 4,450 83.88%
$462,697 $39,244 $296,358 $166,339 64.05%
$41,743
91,526
500
$3,786
152
8,756
160
$141,769 $12,854 $88,681 $53,088 62.55%
$11,500
3,350
51,465
250
$66,5E5 $5,420 ri2,878 $2 64.42T
73,571 (58,5711 490.47%
15,000 6,662
$1,010,740
30,775
.1sq,u
33,403
$27,314
1, 3TF
59,752
160
$14,369
605
37,774
340
$1,810 $12,010 ($510)
$156 $2,316 1,034
3,426 28,238 23,227
28 314 (64)
$83,132
1,475
1,519
385
$642,505
16,802
64,114
25,724
$368,235
13,973
f2
7,679
65.58%
69.15%
61.27%
32.00%
104.43%
69.13%
54.87%
125.60%
63.57%
54.60%
71.01%
-- f1T1 - 81,974 $9171 $1 $412,1 63
12,550 3,655 8,895 29.12%
$416,781 $31,319 $271,999 $144,782 65.261
12,000 37 4,271' 1,729 35.59%
119,391 6,107 44,193 15,198 37.02%
3,875 27 1,518 2,357 39.17%
$552,047 $11 1321 $230,066
1,500 1,500 0.00%
4 4 1 '
(
7,71,1 I
: 2..
■4 1 Fotar $187833 $5,448 0 $8,661 90.25%
1 ,
Capital Outlay 12,000 0 0 12,000 0.00%
l el
!71
Civil Defense
; 1
Personnel $2,283 $185 41,477 $806 64.70%
Supplies 50 0 928 (878) 1856.00%
Services & Charges 2,200 458 110 2,090 5.00%
Miscellaneous 200 0 0 200 0.00%
Total Operating $4,733 $643 - $2,515. - $2,218 53,14%
Capital Outlay 0 _ _ 0
. !
17 Public Works
:131 Personnel $101,701 $8,363 $65,887 $35,814 64.79%
Supplies 7,700 172 767 6,933 9.96%
Services & Charges 34,635 1,997 20,279 14,356 . 58.55%
..-
Miscellaneous 200 0 70 130 35.00%
'._ .
Street
Personnel $243,893 $19,480 $154,772 $89,121 63.46%
Supplies 82,160 2,781 36,939 4 44.96%
Services & Charges 131,900 18,638 79,160 52,140 60.47%
Miscellaneous 2,000 305 843 1,157 42.15%
Total Operating $459,953 $41,210 $272,314 $187,639 59.20%
Capital Outlay 130,000 564 21,110 108,890 16.24%
Shop
Personnel
Supplies
Services & Charges
0-
Miscellaneous
-4-
•
Personnel $47,257 $4,898 $32,291 $14,966 68.33%
Supplies 3,000 30 608 2,392 20.27%
bervices k Lnarges J8,051 ha 41,026 (8,9/5) 123.5ht
Miscellaneous 525 0 247 278 47,05%
Total Operating $144,236 $10,532 $87,003 $57,233 60.32%
Capital Outlay 500 0 0 500 0.00%
•
$78,489 $5,808 $48,346 $30,143 61.60%
14,000 121 5,046 8,954 36.04
20,101 911 10,498 9,603 52.22%
500 0 10 490 2.00%
C.) Total Operating
Capital Outlay
:OH Planning
3 Personnel
4
f),51 Services & Charges
Miscellaneous
1
Total Operating $131,686
Capital Outlay 0
f 1G!
CO1ii Signs & Lighting
il.T. Supplies $9,000
1 13 i Servicefl Charges ff65e
sa1,4 Miscellaneous - 0
117,
Total Operating
H71
..
, :i , Unallocated
Personnel
'p Services & Charges
21: Miscellaneous
Total Operating
24:
Grand Total Operatih4
Z)24: Capital Outlay
2:' Transfers Out
Total Expenditures
$113,090
55,000
$6,840 $63,900 $49,190 56,50%
55,000
$108,835 $10,238 $71,405 $37,430 65.61%
2,i50 13 1,1�T 1,020 52.564
19,951 4,007 12,716 7,235 63.74%
750 0 1,003 (253) 133.73%
$14,258 . $86,254
$267 $3,224
10,323 69,900
205 420
$45,432 65.50%
0
$5,776 35.82%
517640 55.261
(420) SRR
$135,500 $10,195 $73,544 $61,956 54.28%
$35,880 -- r3,414 $28,622 $1,258 79.77%
5,000 0 1,718 3,282 34.36%
52,223 1 67 2,556 49,667 4.89%
$93,103 $3,481 $32,896 $60,201 35.33%
$3,674,910 $27i7141 $2,1267918
226,750 - 7,226 98,336 $128,414
$825,100 $68,758 $550,067 $275,033
43.37%
66.67%
$4,726,780 $352,325 $2,769,341 $1,957,439 58.59%
( --T-
C)
1
01 5
0
!7 Revenues
(); 8
[Charge tor Services
'10! Book Sales
---- CITY OF STILLWATER
LIBRARY FUND
For the Year ended August 31, 1992
Year to Under Percentage
Annual Current Date (Over) Received/
fidget Month Actual Budget Expend
$6,500 $312 $4,103 $2,397 : 63.12%
1,500 78 1,144 356 76.27%
f 1 Miscellaneous 2,500 230 4,935 (2,435) N/A
Hz! Transfer In-Gen. Fund 505,593 42,133 337,062 168,531 66.67%
Transfer In-Cap. Ouflay 38,602 0 3,392 _35,210 8.79%
() { : ::-J
c)!H Expenditures
Library Operations
; [
0'7 Personnel $323,978 $27,226 $214,051 $109,927. 66.07%
■:',:l: Supplies 86,000 5,811 33,258 52,742 38.67%
Agiiii Services & Charges 45,650 2,814 20,246 25,404 44.35%
Wi Miscellaneous 2,100 47 872 1,228 41.52%
-
i25 Total Operating .--- $457,128 $ $268,427- $189,301 , 58.64%
ci2.e. Capital Outlay - 38,602 3,392 35,210 - 8.79%
2-.;=.:;. Plant Library
022i Personnel $20,415 $1,740 $10,872 $9,543 53.25%
Supplies 4,050 409 2,762 1,288 68.201
. _
services 1 31,900 1,314 15,223 16,677 47772
,.,
Miscellaneous - 2,000 112 1,501 499 - 75.05%
Total Operating 158,365 $1175 $30,158 $28,007 52701w
u i , Z.5 : . Capital Outlay 0 0
-..! Grand Total - 0 - perITing m6 $ $ $21/,311s - 5719z
Capital Outlay_ - , 38,602 0 3,392 35,210 8.79%
- T - 6f - al Expenditures $55 $1 $11 $252,518 54
L.)
$554,695 $42,753 $350,636 $204,059 63.21%
6; 2
3
d i g
o Miscellaneous $11,500 $0 $19,256 ($7,756) 167.44%
;4 Transfer In -Gen. Fund 258,914 21,576 172,609 86,305 66.61%
-& Transfer In -Cap. Outlay 17,500 0 18,198 (6981 103.991
, "11
t:: Total Revenue $287,914 $21,516 $210,063 $77,851 72.961
Cji
Expenditures
4
U GC . Total Expenditures
:27,
Revenues
CITY OF STILLWATER
PARK FUND
For the Year ended August 31, 1992.
Year to Under Percentage
Annual Current Date (Over) Received/
Budget Month Actual Budget Expended
Personnel $203,805 $15,551 $126,143 $77,662 61.89%
Supplies 24,360 3,751 15,209 9,151 62.43%
Services & C3arges 39,919 3,516 25,356 14,573 63.501
Miscellaneous 2,320 903 1,357 963 58.491
Total Operating
Capital Outlay
$270,414 $23,721 $168,065 $102,349 62.15%
11,500 18,198 (698) 103.99%
$287,914 $23,721 $186,263 $101,651 64.69%
2
(4!
i
si Licenses & Pernits $13,000 $550 $5,975
c' Fines & Forfeits 24,000 1,839 20,893
Miscellaneous 5,500 0 10,165 (4,665) 184.82%
Transfer In -Gen. Fund 18,347 1,529 12,231 6,116 66.66%
Transfer In -Cap. Outlay 0 0 0 0 ERR
C){t4
I. Total Revenue
•
j Ial Expenditures
,24',
•
Revenues
Year to Under Percentage
Annual Current Date (Over) Received/
Budget Month Actual Budget Expended
$60,841 $3,918 $49,264 $1,451 80.961
Personnel $30,474 $2,372 $12,642 $17,832 41.481
Supplies 6,250 0 266 5,984. 4.26%
Services & Charges 18,123 1,066 19,648 (1,525) 108.42%
Miscellaneous 500 269 580 (80) 116.00%
Total Operating $55,347 $3,707 $33,136 $22,211 59.87%
Capital Outlay 0 0 0 0
Total Expenditures $55,347 $3,707 $33,136 $22,211 59.871
CITY OF STILLWATER
PARKING FUND
For the Year ended August 31, 1992
a
3 _ - Year to - -Under Percentage
" Annual Current Date (Over) Received/
a_ Revenues Budget Month Actual Budget Expended
6
Concessions $32,000 $0 $18,412 13,588 57.541
Aena Rental 123,000 0 104,225 18,775 84.741
iq Other Fees & Adm. 13,700 0 4,952. 8,748 36.151
Miscellaneous 5,000 0 0 5,000 0.001
Transfer In-Gen. Fund 29,146 2,479 19,831 9,915 66.61%
Transfer In -Cap. Outlay 2,700 0 1,696 1,004 62.81%
13
Total Revenue
Expenditures
Total Operating
Capital Outlay
Total Operating
CITY OF STILLWATER
LILY LAKE FUND
For the Year ended August 31, 1992
Arena
Personnel $86,254 : $5,398
Supplies 28,650 546
Services & Charges 63,100 5,655
Miscellaneous 5,150 0
$53,693
14,135
34,056
3,304
$206,146 $2,479 $149,116 $57,030 72.34%
32,561 62.25%
14,515 49.341
29,044 53.971
1,846 64.16%
$183,154 $1f,599 $105,188_ $71,966 57,43 1,
0 1,696 1,004 62.811
Beacp - - - - --
Personnel $11,842 $3,262 $9,928 1,914 83.841
Supplies 1,150 192 1,064 86 92.52%
Services & Charges 2,800 133 2,099 701 74.95%
Miscellaneous 400 0 0 400 0.00%
Total Operating $16,192 $3,587 $13,091 $3,101 80.85%
Ballfields
Supplies $2,000 $750 $750 1,250 37.50%
Services & Charges 5,100 83 1,012 4,088 19.84%
$7,100 $833 $1,162 $5,338 24.81%
water
DONALD L. BEBERG TIMOTHY J. BELL
• CHIEF OF POLICE ,, CAPTAIN
THE BIRTHPLACE OF MINNESOTA
TO: MAYOR ABRAHAMSON AND THE CITY C UNCIL
FROM: D.L. BEBERG, CHIEF OF POLICE
DATE: 091892
RE: USE OF CITY VEHICLE BY 2 EXPLORER SCOUTS
WE HAVE STARTED THE MENTOR PROGRAM WITH THE TWO EXPLORER SCOUTS.
DUE TO THE NUMBER OF THINGS WE ARE SCHEDULING FOR THEM TO DO TO KEEP
THEM BUSY IT WILL BE NECESSARY FOR THEM TO HAVE ACCESS TO A VEHICLE.
WE DON'T WANT THEM USING A SQUAD CAR. THERE IS A PART —TIME SPARE CAR
IN THE INSPECTORS DEPARTMENT AND AL ZEPPER HAS GIVEN US PERMISSION TO
• USE IT WHEN HIS DEPARTMENT DOESN'T NEED IT IF IT IS OK WITH THE MAYOR
AND CITY COUNCIL. I HAVE CHECKED WITH THE MCGARRY /KEARNEY AGENCY AND
THE SCOUTS WOULD BE COVERED DRIVING THE CITY OWNED CAR. I CHECKED
WITH NILE, WHO IN TURN CHECKED WITH THE CITYS LOSS AND RISK INSURANCE
CARRIER WHO TOLD NILE THE SCOUTS WOULD BE COVERED THERE. NILE WILL
BE GETTING CONFIRMATION ON THIS IN THE MAIL IN THE NEAR FUTURE. ALL
OF THE EXPLORER SCOUTS IN THE POST ARE COVERED THRU THAT ORGANIZATION
FOR GENERAL LIABILITY AND ACCIDENT INSURANCE DURING ANY INCIDENT THEY
ARE IN THAT IS RELATED TO THEIR ORGANIZATION, OF WHICH THIS PROGRAM
WOULD BE A PART OF.
THEREFORE I AM ASKING PERMISSION FOR THIS AT THIS TIME. SOME OF
THE PROGRAMS WE ARE GETTING THESE TWO SCOUTS IN AT THIS TIME ARE DT
PARKING (INFORMATION — NOT ENFORCEMENT), EVIDENCE AND OFFICE
PROCEDURES, ASSISTING THE LILY LAKE SCHOOL PATROL IN THE AFTERNOON
AND WILL POSSIBLY GETTING INTO HOME VACANCY CHECKS.
92 -97
POLICE DEPARTMENT
1 r1 0 IFZ II_] kJ M
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456
Police Response /Assistance: 911
'DONALD L. BEBERG
• CHIEF OF POLICE
92 -96
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
MI II _ tl�1 tl •tl tl';.� .� ri
TO: MAYOR ABRAHAMSON AND THE CITY CO CIL
) :1'°/
FROM : D.L. BEBERG , CHIEF OF POLICE
DATE: 091892
RE: OFFICER LEO MILLERS RETIREMENT /REPLACEMENT HIRING
TIMOTHY J. BELL
CAPTAIN
LEO MILLER WILL BE RETIRING FROM OUR DEPARTMENT ON JANUARY 20,
1993 AFTER 19 YEARS OF SERVICE. I AM ASKING PERMISSION TO POST THE
UPCOMING POSITION VACANCY (ADULT INVESTIGATOR) IN OUR DEPARTMENT. WE
WILL GIVE AN ORAL INTERVIEW TO OUR OFFICERS THAT APPLY FOR THE
POSITION WHICH WILL BE GIVEN BY "OUT OF THE DEPARTMENT" POLICE CHIEFS
• AND /OR INVESTIGATORS. THE TOP CANDIDATES NAME WILL BE BROUGHT TO YOU
FOR APPOINTMENT TO THE INVESTIGATORS POSITION.
WITH LEO LEAVING ON JANUARY 20th, IT WILL BE NECESSARY FOR HIS
REPLACEMENT TO "LEARN THE JOB" BY WORKING WITH HIM FOR A 2 -3 WEEK
PERIOD DUE TO THE OTHER DUTIES LEO HAS IN ADDITION TO
INVESTIGATIONS. THIS WILL MEAN TAKING 1 OFFICER OFF THE PATROL
SCHEDULE.
BECAUSE OF THIS I AM ASKING PERMISSION TO HIRE A REPLACEMENT
OFFICER FOR THE OFFICER GOING INTO THE INVESTIGATORS POSITION. WE
WOULD HIRE OFF THE CURRENT ELIGIBILITY LIST WE ESTABLISHED WHEN THE
LAST 2 FULL —TIME OFFICERS WERE HIRED. I AM ASKING PERMISSION TO HIRE
THIS NEW OFFICER EFFECTIVE NOVEMBER 16th. THE REASON BEING THAT THIS
OFFICER WOULD THEN BE READY TO WORK ON HIS OWN WHEN THE OTHER OFFICER
GOES TO WORK WITH LEO IN INVESTIGATIONS. I TALKED THIS OVER WITH
NILE AND HE THOUGHT THE EXTRA MONIES FOR THIS OFFICER (FOR THE 6
WEEKS IN 1992) COULD BE FOUND. THERE IS MONEY IN THE BUDGET FOR THE
PHYSICAL AND PSYCHOLOGICAL EXAMS.
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456
Police Response /Assistance: 911
•
DONALD L. BEBERG
*CHIEF OF POLICE
92 -95
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
TO: MAYOR ABRAHAMSON AND THE CITY COUNCIL
FROM: D.L. BEBERG, CHIEF OF POLICE
DATE: 091892
RE: PURCHASE OF 2 PRELIMINARY BREATH TESTERS
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456
Police Response/Assistance: 911
TIMOTHY J. BELL
CAPTAIN
I REQUEST PERMISSION TO PURCHASE 2 "P.B.T." UNITS (these are
units used by the officers to check suspected drunk drivers to
develop "probable cause" to arrest them and then recheck the suspect
with either an Intoxilyzer, blood or urine test) FOR THE DEPARTMENT.
THESE WOULD BE ADDITIONS TO WHAT WE KNOW HAVE AND WOULD ALLOW US TO
. HAVE A UNIT IN EACH SQUAD CAR.
THE UNITS ARE $342.00 EACH (SHIPPING INCLUDED) PLUS TAX ($22.23)
FOR A TOTAL OF $728.46.
THERE IS MONEY IN THE BUDGET FOR THIS EXPENDITURE.
ap NALD L. BEBERG
CHIEF OF POLICE
92 -100
THE BIRTHPLACE OF MINNESOTA
POLICE DEPARTMENT
P1 FE PI 0 R F4 ID u M
TO: MAYOR ABRAHAMSON AND THE CITY COUNCIL
FROM: D.L. BEBERG , CHIEF OF POLICE
DATE: 092292 (1.)/1".
RE: EXPENDITURE
WE REQUEST PERMISSION TO PURCHASE 5 FIRST AID KITS FROM ROAD
RESCUE. THE PRICE (TAX INCLUDED) IS $400.00. THERE IS MONEY IN THE
BUDGET FOR THIS.
THEY ARE FOR THE 5 SQUAD CARS THAT ARE USED ON PATROL. THE ONES
40 WE KNOW HAVE ARE T00 SMALL AND 3 OF THEM HAVE BROKEN LATCHES AND /OR
ARE CRACKED. THE REASON THEY ARE TOO SMALL IS THE DICTATED NEED FROM
"OSHA" TO CARRY EQUIPMENT TO GUARD THE OFFICERS AGAINST THE BLOOD
BORNE PATHOGENS. THIS MEANS WE HAVE TO CARRY DISPOSABLE MASKS,
GOGGLES, GLOVES AND COVERALLS.
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456
Police Response / Assistance: 911
TIMOTHY J. BELL
CAPTAIN
AGREEMENT OF ASSESSMENT
AND
WAIVER OF IRREGULARITY AND APPEAL
•
•
THIS AGREEMENT, is made this !22 day of September , 1992, between
the City of Stillwater, State of Minnesota, hereinafter referred to as the City
and Patrick & Pamela Pudlik hereinafter referred to as owner.
Owner has requested City to cause the following construction
Sidewalk Replacement
and the City has agreed to contract for this construction and to charge owner
a fair percentage of the cost of the construction, which the owner and the City
agree to be $1,844.00 , and City has agreed to spread this cost for
collection with the owner's real estate taxes over a period of five (5) years
at an interest rate of 8% simple interest per annum.
Owner promises that they are legal owners of the property at the following
address 423 North Third Street , which is legally described as follows,
N 50' of Lots 4, 5 & 6 Blk 11, Original , which is the property benefitting from
Town of Stillwater (10690 - 4250)
• this work.
Owner expressly waives objection to any irregularity with regard to this
improvement assessment and any claim that the amount levied against owner's
property is excessive, together with all rights of appeal in the courts.
IN TESTIMONY WHEREOF, the City of Stillwater and Patrick & Pamela Pudlik
has hereunto set their hands, the day and year first above written.
OAR CITY OF STILTER
BV (- />‘ / Zehe ‘)
By ,I/L 4 ' aktieet
/ Its Mayor
and)AL(E_( ` (i
•
•
•
THIS AGREEMENT, is made this 22nd day of September , 1992, between
the City of Stillwater, State of Minnesota, hereinafter referred to as the City
and R,ahul and (liana Mehra hereinafter referred to as owner.
Owner has requested City to cause the following construction
Sidewalk Replacement
and the City has agreed to contract for this construction and to charge owner
a fair percentage of the cost of the construction, which the owner and the City
agree to be $ 1 , 45(1. nG'
collection with the owner's real estate taxes over a period of five (5) years
at an interest rate of 8% simple interest per annum.
Owner promises that they are legal owners of the property at the following
address Qnl West Pine Street , which is legally described as follows,
So. 27 ft of Lot 3 and All of Lots 5 & 7 p p y g
ay and �l A iii ers Addition. . All , wich is the ro ert benef ittin from
• this work.
Owner expressly waives objection to any irregularity with regard to this
improvement assessment and any claim that the amount levied against owner's
property is excessive, together with all rights of appeal in the courts.
IN TESTIMONY WHEREOF, Rahi,l and Diana Mehra and the City of Stillwater
has hereunto set their hands, the day and year first above written.
CITY OF STTTTmATER
By
and
AGREEMENT OF ASSESSMENT
AND
WAIVER OF IRREGULARITY AND APPEAL
, and City has agreed to spread this cost for
Its Mayor
Its Clerk
•
W PARTMENT
I 1 /9 DO #(.-)AuI
STAFr=. REMUEST ITEM
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Li-/ y�
CM-22;77 6 g_
9 MEETING DATE i Z.2 ; 1Y2--
Iv
ma c' cf> )D
v D D !3PrRAJ A'�U 1�� 6a2/cey CZ"S
CUc_"Sa /O 4/5/ 7s
67 � =2s; / _Mopz.. aTho y s"o
fir-- r11YJ
rte z /4 . 8l feu )
•
Zs
�J r > r 7/L 7v q as—
FINANCIAL IMPACT (Briefly outline the costs, if any, that are
associated with this request and the proposed source of the funds
needed to fund the request)
ADDITIONAL INFORMATION ATTACHED YES NO
ALL COUNCIL REQUEST
MINIMUM OF FIVE W.—
COUNCIL MEETING IN e'v
ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
ING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED
R TO E PL P ED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY t___ DATE
Sunday
1 306/060
15
22
29
•
313/053
320/046 16
327/039 23
334/032 30
TO:
FROM:
November 1992
Monday
2 307/059
, 314/052
321/045
328/038
335/031
10
24
Tuesday Wednesday
3 Elettion Day
•
308/058
315/051
17 322/044
329/037
4
1.1 316/050
Veterans Day
18
25
309/057
323/043
COUNCIL
MARY LOU JOHNSON, CITY CLERK
Thursday
5 310/056
& frA ly) v f),.% 67/'
12
19
NOTES:
317/049 13
324/042 20
Friday
311/055
318/048 14
325/041 21
330/036 26 331 27 332/034 28
=Ai Thanksgiving Day /035
333/033
•
Saturday
312/054
December 1992
S M T W T F S
1 2 3 4 5
13 14 15 16 1 18 19
20 21 22 23 24 25 26
27 28 29 30 31
January 1993
319/047 S M T W T F S
1 2
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
February 1993
S M T W T F S
1 2 3 4 5 6
326/040 7 8 9 10 11 1213
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28
March 1993
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
April 1993
S M T W T F S
1 2 3
4 5 6 7 8 910
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
May 1993
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
Council will need to change the date of the 'first meeting in November because of the Election.
Please review the calendar
and change the date by motion.
•
• COTTAGES OF STILLWATER
•
5407 EXCELSIOR BOULEVARD, SUITE B
MINNEAPOLIS, MINNESOTA 55416
612- 922 -4405 FAX 922 -8351
September 21, 1992
Response to Diane Deblon's Memorandum date August 14. 1992 to the Council.
We have listed the City Finance Director's objections to the Cottages proposed reduction in
property taxes and below it we have provided our response.
As to the specific request from Mr. Teasdale requesting the reduction, it is my opinion that
there are sufficient reasons to deny the request These being:
1. We have to assume that the assessor for the City of Stillwater has made
valuations that are reasonable.
The valuation arrived at by Washington County was done so through the normal process.
Cottages provided the County with detailed information on its operation. After analysis over 6
months, the appropriate evaluation was arrived at and both parties satisfied. This was no
different than ANY other analysis done when there is a disagreement between taxpayer and
assessor.
2.. A development agreement is in place for the property. Albeit, that the
agreement calls for a minimum assessed value, this dollar amount relates
to 1986 and we are now into 1992. Surely, property values have increased
in six years.
Property values for multifamily properties in Minnesota and across the nation have decreased by
up to 40% during the time period 1986 to 1991. There is ample evidence for this in the S & L
crisis, the banking crisis, and the insurance crisis. We believe a check on this with any appraiser
currently practicing will confirm this.
There is definitely an Assessment Agreement in place for the Cottages, which calls for a
minimum assessed value. The Cottage is totally willing to live with the limits prescribed in that
agreement. It seems to be the City Financial officer who wants to abrogate this agreement.
3. The City of Stillwater has bonds outstanding in excess of $1,000,000 for
this project These are G.O. bonds of the City and there is no guarantee
of tax collections in future years.
We understand the City's position on the G.O. bonds. We suggest that once again the
Assessment Agreement covers what was agreed to by the parties. We believe that a financially
healthy Cottages project is a much better guarantee for this rather than one which struggles
financially to pay unreasonably high taxes.
4. The City of Stillwater has a TIF policy that Specifically states that
developer assistance is limited to 50% of increment generated. The
remainder (50 %) is pledged for downtown improvements.
•
• We now understand the City's new TIF policy which was apparently put in effect to fund the
downtown improvements. Cottages Phase I and II we built prior to these improvements and the
Assessment Agreement is very specific as to minimum assessments and minimum taxes dues.
•
S. TIF bonds have been sold for the downtown with increment pledged
from all districts (including the Cottages).
Once again this is apparently after the fact.
6. It is my understanding that when the Cottages were given TIF assistance
for Phase I and II, Phase III and any other development would generate
TIF to be used for the downtown.
We understand our development agreement to read that all Phases of the Cottages combine to
meet the requirements in the Development Agreement.
7. It is my opinion that a reduction in assessed value and corresponding taxes
would appear to set a far reaching precedent with a negative impact on our
TIF districts. (If TIF revenue is insufficient to pay the outstanding TIF bonds,
including those for the downtown, the City of Stillwater could be forced into
levying a tax against all city property.)
We do not understand what the implications here are for the Cottages. The City has a very
definite signed agreement with the Cottages as it pertains to minimum assessed values and taxes
payable. If honoring this agreement has a negative impact on the entire City, we just don't see it.
SUMMARY
In our preliminary discussion with the City Financial Director we were informed that we didn't
have the right to protest if we considered our taxes too high. She referred to our Assessment
Agreement as the basis for this. In reviewing the agreement, it was clear we have as much right
as any other citizen to protest our taxes if we believe they are too high. As long as we do this in
conformance with the Assessment Agreement, there should be no problem. This is exactly what
we have done.
It also appears as if our action has caused a review of procedures on how taxes are handled in the
City. We were informed by the State that our request for an abatement was turned downed by
the State not because of any review of the process by the State but because State's policy is to
automatically refuse a rebate if TIF is involved and the City concerned requests that the rebate
be denied.
We want to emphasize here that all we are asking the City to do is to honor the Assessment
Agreements which were executed at the time the Cottages were constructed. We are asking for
no special treatment with regard to our valuation but have gone through the process that any
taxpayer goes through.
Prepared by Harold Teasdale
•
• COTTAGES OF STILLWATER
September 14, 1992
Nile Kriesei, City Manager
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Mr. Kriesel:
Once again I apologize for the inconvenience. I appreciate your assistance.
Sincerel
Harold Teasda
5407 EXCELSIOR BOULEVARD, SUITE B
MINNEAPOLIS, MINNESOTA 55416
612 - 922 -4405 FAX 922 -83511
This letter is to apologize to you and the Council for not appearing at the City Council Meeting
last Tuesday. In spite of your informing me about the meeting on the 8th, I somehow managed
• to record all the data in my schedule for the 15th. I apologize to you and the Council for missing
the meeting.
The matter of our taxes is still of vital concern to us. I respectfully request to go back on the
agenda for the next meeting. Needless to say I will be there this time.
•
•
•
M E M 0
TO: STILLWATER CITY COUNCIL
FROM: STILLWATER CHARTER COMMISSION
DATE: SEPTEMBER 18, 1992
SUBJECT: PROPOSED RESOLUTION
At our meeting on September 16, the Charter Commission reviewed the resolution
drafted by the City Attorney. For the most part, we were pleased with the
proposal. However, to make the input from the Charter Commission and the
other Commissions more meaningful, it is our recommendation that two items be
added.
First, we recommend that the Heritage Preservation Commission be added,
bringing the total number of Commissions to be consulted to five. Second, we
recommend that no sale lease or other transfer take place without the written
approval of three of the five Commissions. All of this could take place
within the 30 day period provided for in the resolution.
We look forward to discussing this with you at your meeting on September 22 at
7:00 P.M.
a
•
•
RESOLUTION NO.
A RESOLUTION DECLARING A MORATORIUM
ON THE SALE OR TRANSFER OF CITY OWNED LAND
WHEREAS, the Stillwater City Council and the Stillwater City
Charter Commission, both duly assembled for a joint meeting held at
4:30 p.m. on Wednesday, September 9, 1992, and,
WHEREAS, the subject of the meeting was a discussion of the
Charter Commission's proposal to add to the City Charter a proposed
Chapter 16 that would place certain restrictions on the sale or
transfer of City land, and,
WHEREAS, at the joint meeting, testimony was given by Steven
Russell, Community Development Director, and Nile Kriesel, City
Coordinator, that further work should be done to the proposed draft
in order that any ambiguities be resolved and all possible
ramifications of the chapter be fully studied and analyzed before
the Charter amendment proposal be placed on the ballot for
consideration by the electorate, and,
WHEREAS, since a draft of the proposed Charter amendment would
have to be completed by the Charter Commission by the 16th of
September, it was the consensus of Charter Commission members that
• the short period of time remaining until September 16, 1992 would
be inadequate to give the issue the proper study and consideration,
and,
WHEREAS, the City Council determined that in order to
encourage the Charter Commission to forebear placing the question
on the ballot until the general election of 1994, they offer
certain concessions and promises to the Charter Commission;
NOW THEREFORE, based upon the foregoing, the City Council of
the City of Stillwater resolves as follows:
1. That in view of the promise of the Charter Commission to
refrain from placing proposed Chapter 16 dealing with the City -
owned land on the ballot until the general election of 1994, the
City Council agrees that it will not transfer, sell or lease City -
owned land or enter into a written agreement to do so unless the
action is preceded by 30 days published notice of their intention
to do so and during that 30 -day period, the proposal be submitted
to the Stillwater Charter Commission, the Stillwater Planning
Commission, the Stillwater Port Authority, and the Stillwater Parks
and Recreation Committee and that the written advisory
recommendations of these bodies all be made available to the public
prior to the public hearing and considered by the Council at the
hearing. Further that they provide to the Charter Commission
during the study period, the assistance of the City staff and
various committees of the City to help the Charter Commission with
their effort.
ATTEST:
Mary Lou Johnson, Clerk
Wally Abrahamson, Mayor
•
•
•
Dear Mary Lou:
•
•
• DTM /sls
Mary Lou Johnson, Clerk
City of Stillwater
216 N. 4th Street
Stillwater, MN 55082
DAVID T. MAGNUSON
ATTORNEY AT LAW
THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE #260 P.O. BOX 438 STILLWATER, MN 55082
TELEPHONE: (612) 439 -9464 TELECOPIER: (612) 439 -5641
September 15, 1992
Please put the Kalish /Edstrcm fence dispute back on the agenda for
consideration by the Council. If they meet early on the 22nd, that
would be fine, otherwise, it should be scheduled for the regular
evening meeting. Call me if you have any questions about this.
Yours very truly,
David T. Magnuson
•
City of Stillwater
ATTN: Ms. Mary Lou Johnson
216 North 4th Street
Stillwater, MN 55082
Dear Mary Lou:
JAS /baj
Enclosure
LAKE ELMO BANK
A TRADITION OF SERVICE
August 21, 1992
As president of the Greens Townhome Association, I have
been asked to request that we be placed on the City Council
agenda for the September i5.1, 1 meeting.
We propose to present a "Petition to Confirm Dedication
Acceptance of City Street ". I have enclosed the original
petition and a copy of the Quit Claim Deed. Copies of the
Petition and Quit Claim Deed will be sent individually to
each council person.
Thank you very much for your consideration.
tru
11465 39TH STREET NORTH • LAKE ELMO, MN 55042 -0457
612/777 -8365 ■ FAX 612/773 -4739
JAMES A. SCHAEFER
EXECUTIVE VICE PRESIDENT
J. A. S haefer
Executive Vice President
v'
PETITION TO CONFIRM DEDICATION ACCEPTANCE OF CITY STREET
TO: The City Council of the City of Stillwater
WHEREAS, the undersigned are all of the property owners
having property fronting on the street known as McKusick Road
Lane( "Subject Street "), which street was designated as out -
lots A & B, The Greens Townhomes on Oak Glen.
WHEREAS, the Petitioners are informed that at the time
the City of Stillwater approved said plat, the City
and the Developer, Oak Glen Development Company, agreed that
the Subject Street would be held by the Developer as a
private street; and,
WHEREAS, since that time, the Petitioner's residences
have been constructed on the lots abutting said Subject
Street and Petitioners have occupied residences and used the
Subject Street as a public street; and,
WHEREAS, the Petitioners, as taxpayers and residents of
the City of Stillwater, believe that for their safety and
convenience, the City should accept or confirm dedication of
Subject Street as a public street and maintain it as such;
thereby, providing to the Petitioners the same street
services as other taxpayers and residents of the City of
Stillwater enjoy;
Petitioners, accordingly, petition the City Council to
take the following action:
1. Accept or confirm dedication of Subject Street as a
public street and maintain it as such; thereby,
providing to the Petitioners the same street
services as other taxpayers and residents of the
City of 'Stillwater enjoy.
•
2. To name same street "Fairway Lane" u .
•
•
• In support of this petition, Petitioners tender
herewith, a Quit Claim Deed conveying all of their interest,
if any, in the Subject Street to the City of Stillwater for
street purposes.
Respectively submitted by:
„Leac.
Name
136 C �c.c� o LA),
Address
4/
ois
Nam
Address
Name
/3 3 3 l � �
Address
(La&
Name
0-77 /Gfc
Address
Address
CZ te L
Nate
6 c/ )14ci(*Lc-e.
-2-
Name/
Address
DiCaLeJCItet4-0
Name u
Address
,e
Name y �
Address
✓t uLv �rf
,r/' 2 46/-i
Name
/5 4 '71j /Q! zv
Address
Ndm
/ : G
Address
Name
Name
Address
Address
.
Name
P-f ,,(<"
Address
Name
Address
Maine
Address
Name
Address
// 7t:,„-
/Le
7.
Name
/ A 5 /
-3-
tl;
Name
JrL i 117 e ittrl4 , el ( V.
Address
Address
Name y
Name
Address
Name
Add
Address
Name
Address
-7 6) ) ; 1 /eC/
• 7/: ./
Address
/,
/
- Os
Name
/ cHAr:),(-J4,-
•
•
•
•
Form No. 31-M —OUIT CLAIM DEED
Corporation or Partnership
to Corporation or Partnership
No delinquent taxes and transfer entered; Certificate
of Real Estate Value ( ) filed ( ) not required
Certificate of Real Estate Value No.
,19
by
STATE DEED TAX DUE HEREON: $
Minnesota Uniform Conveyancing Blanks (1978)
County Auditor
Deputy
Date: , 19
Outlots A and B, The Greens Townhomes on Oak Glen
(reserved for recording data)
FOR VALUABLE CONSIDERATION, The Greens Townhome Association, Inc.
, a non - Profit corporation under the laws of
Minnesota , Grantor, hereby conveys and quitclaims to The City of Stillwater
Grantee,
a municipal corporation under the laws of Minnesota , real property in
Washinvtnn County, Minnesota, described as follows:
Consideration for the transfer of this property is Five Hundred and 00 /100
($500.00) Dollars or less.
(if more space is needed, continue on back)
together with all hereditaments and appurtenances belonging thereto.
h 1u:. S(a;tIp Acre
STATE OF MINNESOTA
COUNTY OF WASHTNGTON
The foregoing was acknowledged before me this T day of
by James A. Schaefer and Douelas Pritchard
the President and Vice President
of The Greens Townhome Association. Inc. ,,a
under the laws of Minnesota
NOTARIAL STAMP OR SEAL (OR OTHER TITLE OR RANK)
BARBARA ANN JANKOVICH
NOTARY
WASHINGTON MINNESOTA
COUNTY
My commission expires 3-16-98
THIS INSTRUMENT WAS DRAFTED BY (NAME AND ADDRESS):
LAWSON, MARSHALL, MCDONALD
& GALOWITZ, P.A.
Lawyers
3880 Laverne Avenue North
Lake Elmo, Minnesota 55042
Telephone: (612) 777 -6960
JSM
THE GR;,FNS TOWNHOME ASSOCTA TON, TNC.
By (. A
A Sr
%/Tts
By
1l6 1 • S _ '�i ard
Its Vice PresiY'ent
/ 2 /4f Z
Miller-Davis Co . Minneapolis
non - profit corporation
,1992 ,
, on behalf of the corporation
) SIGNATURE OF PERSON .k O ACKN WLEDGMENT
Tax sent to (Include name and address of Gruste) this Instrument should
•
ENGINEERS I ARCHITECTS 1 PLANNERS 3535 VADNAIS CENTER DRIVE, ST. PAUL, MN 55110 -5108 612 490 -2000 800 325 -2055
September 17, 1992
Mr. Nile Kriesel, City Coordinator
City of Stillwater
216 North 4th Street
Stillwater, Minnesota 55082 - 4898
Dear Mr. Kriesel:
RE: Stillwater, Minnesota
City Engineer
SEH File No. 92280
We have reviewed the letter received from Mr. Don Theisen, dated September 9, 1992,
which resulted from our earlier meeting with Washington County regarding certain
intersections and the speed limit on Myrtle Street. Mr. Theisen's letter stated that the
County would be interested in a joint effort to prepare a signal justification report for the
intersection of Greeley Street and Curve Crest Boulevard.
• We have estimated our engineering costs to prepare the necessary signal justification
report at a cost of $2,800.00. We would utilize the traffic data and accident reporting
gathered by the County.
We estimate design services for traffic signals at the intersection, which includes plans
and specifications at an estimated cost of $5,500.00. We also estimate that the construction
services required during construction would be a cost of $1,000.00. However, this cost can
vary because it depends upon the needs of the City and the County, the Contractor
awarded the project, and any additional reporting that the Minnesota Department of
Transportation (Mn /DOT) may require.
Please let me know if you wish to proceed with this work and I will schedule it with our
traffic department.
REM/ wrc
Richard E. Moore, P.E.
City Engineer
SHORT ELLIOTT
HENDRICKSON INC. ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI
.coned on Recycled Pape.
September 9, 1992
WASHINGTON COUNTY
PUBLIC WORKS DEPARTMENT
PARKS • HIGHWAYS • FACILITIES
11660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082 -9573
612- 439 -6058 Facsimile Machine 612 - 430 -0472
Mr. Dick Moore, Stillwater City Engineer
Short - Elliot- Hendrickson
3535 Vadnais Center Drive
St. Paul, MN 55110
Re: Intersection Concerns
Dear Mr. Moore:
This letter is a follow up to our meeting on August 26, 1992,
with Stillwater officials, Glen Van Wormer of your firm, and
yourself to discuss traffic concerns at various intersections.
We have reviewed the traffic operations discussed, and we have
the following comments and recommendations:
CSAH 12 west of Brick Street
We do not feel that another speed zone study for this
segment of road is warranted at this time. Information we
handed out at our meeting showed that the last speed study
was completed on March 1, 1991. We will monitor accident
reports on this section of road and keep you advised of any
problems.
Operations at Orleans Street and 4th Street
We do not feel the marking of turn lanes is needed at this
time for westbound and northbound traffic. Our observations
indicate drivers generally enter the intersection properly
aligned to turn right or left. Marking the two County road
legs would also require marking the two City streets for a
distance from the intersection. "Pedestrian Crossing"
permanent markings have been installed for pedestrian
safety. We will continue to monitor the intersection and
advise you of any changes in traffic usage and patterns.
Operations at CSAH 5 and Orleans Street
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION
e 9 /07 a 2,-
Donald C. Wisniewski, P.E.
Director Public Works/County Engineer
John P. Perkovich, Deputy Director
Operations Division
Donald J. Theisen, P.E., Deputy Dire
Technical & Administrative Division
Mark L. Mattson,
Assistant Director Public Works
Richard D. Herold,
Design /Construction Engineer
Edward Kepler,
Facilities Manager
Our field review showed that no "Right Turn Lane" signs were
in place on CSAH 5 at Orleans Street. These signs have now
been installed along with "Right Lane Must Turn Right"
signs, and additional arrow pavement markings. We feel that
this will be the extent of our efforts before the planned
reconstruction of CSAH 5 in 1994.
•
•
. Page 2
Mr. Moore
September 9, 1992
Traffic Control at Greeley (CR 66) and Curve Crest Blvd.
We obtained traffic data for this intersection, and this
data indicates that a traffic signal may now meet several
signal warrants. We would be interested in a joint effort
with the City to complete a Signal Justification Report and
any needed improvements. The City will also need to review
the appropriateness and future of the private driveway that
enters this intersection from the east.
We thank you for discussing with us the safety concerns of the
community. Please feel free to contact me to discuss these
issues further.
Sincerely,
Donald 1. Theisen
Deputy Director of Public Works
DJT:slj
cc: Sally Evert, Commissioner
Wally Abrahamson, Mayor
Nile Kriesel, Coordinator V
Don Beberg, Police Chief
i iw t er
•
THE BIRTHPLACE OF MINNESOTA
MEMORANDUM
1
TO: MAYOR AND CITY COUNCIL
FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR
DATE: SEPTEMBER 18, 1992
SUBJECT: REPORT ON ANNEXATION PETITION
Background:
At the September 8th Council meeting, the City Council received a petition
for annexation from land owners with property adjacent to and west of the City
boundary. The land is in two areas, one area (179 acres) located north of
McKusick Road and a second area, 189 acres plus railroad right -of -way, located
south of McKusick Road. The area north of McKusick Road is in one ownership,
the second area has seven property owners.
After receiving the petition, the Council directed Staff to study the
feasibility of the annexation request and to report back at their meeting of
September 22nd. This report provides the Council with available information
that can be used to preliminary evaluate the request and determine what
additional information is necessary to more fully evaluate the request and
what process should be followed by the City in reviewing the request.
Existing information used to evaluate the request included the City
Comprehensive Plan, the Comprehensive Sewer Plan, Water Department
Facility information, Metropolitan Council population forecasts and State
annexation procedures.
The Comprehensive Plan for the City of Stillwater establishes Highway 96,
County Road 15, Highway 36 and the St. Croix River as the Stillwater City
planning area. The proposed annexation area, with the exception of the
railroad right -of -way west of County Road 15 is within the Stillwater
Comprehensive Plan area.
The City Comprehensive Sewer Plan anticipated the eventual development of the
lands between the City boundary and County Road 15 to the west. Trunk lines
are sized in order to accommodate development in the area. Based on the
Comprehensive Sewer Plan, there is adequate trunk line capacity and with the
recent expansion of the Stillwater Wastewater Treatment Facility, adequate
sewage treatment capacity as well.
The City Engineer reviewed the water facilities to see if the City water
system could provide urban water service to the area. Additional water storage
would have to be provided, probably in the Oak Glen area and lines extended
out from Oak Glen to the annexation area. The water lines has adequate
capacity to service the area.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121
City population forecasts show Stillwater growing from 13,882 in 1990 to
15,900 in 2000 and 17,400 in 2010, or a 25% population increase in twenty
years. That rate of increase is consistent with the moderate rate of growth
experienced by the area over the past five years.
There is not adequate vacant land in the City to provide space for housing to
accommodate the population increase. Annexation will be necessary to
accommodate the increase of almost 2000 new households between 1990 and 2010.
From a preliminary first review using existing City policy documents and
facility information it appears that the annexation petition request is
consistent with the Comprehensive Plan and should be considered further.
Additional information that could be considered includes information on City
vacant land available for development, physical condition of annexation area
i.e. watershed, topography, wetlands and natural features, transportation
system, availability and cost of sewer and water service to the area, future
land use, availability of other City services, fiscal data and effect of
proposed annexation on Stillwater families and the School District. Staff
could work with the Planning Commission to develop this information and to
hold a public meeting before reporting back to the City Council with
recommendations. The annexation would require a Comprehensive Plan amendment.
RECOMMENDATION:
Direct Staff to work with the Planning Commission to develop the pertinent
information listed above and make recommendation on the annexation petition to
the City Council.
ATTACHMENT:
Map.
2
•
-r, in eix. iv Exit T7DA. 1e-+
•
Mayor and Councilmembers
City of Stillwater
216 North 4th Street
Stillwater, Mn. 55082
Dear Mayor and Council:
Sheila S. Davis, Clerk
111 Wildwood Road
Willernie, MN 55090
(612) 426 -3383
TOWN of GRANT
Stillwater, Minnesota 55082
It has come to the attention of the Grant Town Boar
again proposing to annex certain properties to the
The Grant Town Board is in opposition to including
Grant Township in this proposal, in particular the
which would cut a ribbon of land right through the
would appreciate your consideration in this issue.
cc: Paul Wolff, Township Attorney
Doug Ryan, Washington County
September 17, 1992
d that you are
west of your City.
any portions of
MTM property
Township. We
Sincerely,
`LAY✓
Sheila S. Davis
Clerk
• /
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•
•
•
September 21, 1992
Mr. Wally Abrahamson
Mayor City of Stillwater
216 North 4th Street
Stillwater, MN 55082 -4898
Dear Mr. Abrahamson:
Sincerely,
Paula J. Kroening
General Partner,
Newman Realty Ltd. Partnership
• It is our understanding that the City of Stillwater has received a
request for annexation of approximately 261 acres of property from seven
separate owners within area bounded mostly my Mucusik Road, North 80th
Street, Manning Avenue N. and Neal Ave.
Newman Realty Ltd. Partnership requests to join in the above request for
annexation. We request annexation for property along 80th Street or
Boutwell Road from the west property line of property owned by Mr.
Abramowice to the west property line of property owned by the Washington
County Historical Society, known as Outlot A of Spring Creek. See the
enclosed plat of Spring Creek.
•
•
•
•
t
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j� water
THE BIRTHPLACE OF MINNESOTA
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR /L/
DATE: SEPTEMBER 17, 1992
SUBJECT: PRESENTATION OF STILLWATER JUNIOR HIGH SCHOOL REUSE STUDY.
The Washington County School District #834 commissioned the Preservation
Alliance of Minnesota to prepare a reuse study for the West Wing Junior High
School Building.
The Preservation Alliance, a non - profit organization, selected an economist, a
development specialist, and preservation architect as part of the consultant
team to study the reuse of the school building.
The objective of the study was to evaluate the condition of the building and
identify practical possibilities for adaptive reuse of the West Wing building.
On June 12, 1992, the Reuse Consulting Team met at the West Wing of the Junior
High to evaluate the building and determine potential uses for the property.
During the three day consultation process, the team inspected the site and
• examined the condition of the building. Interviews were conducted with over
twenty individuals familiar with the issues impacting the site and a variety
of potential uses.
Study recommendations appear on Page 3 of the report. The Consultant Team
recommends that a mixed function reuse is the most practical use of the
structure because it has the highest potential for utilizing the school
building to its occupancy capacity. From the community interviews, a variety
of uses were suggested; recreational, educational, cultural and social. The
study states that "by selecting the proper combination of uses, the community
could best be served by the project and the financial viability of reuses
greatly enhanced."
The report describes a four phase renovation program that could be
accomplished over time. The total cost of the renovation is estimated at $2.65
million. The renovation could take place over several years as money is
available or as the need for renovated space arises.
The last section of the report describes a strategic plan that outline a one
year process for further determining the community need and desire for a
multi - purpose community facility and to identify sources of funds to pay for
the costs of renovation.
Rolf Anderson, Project Coordinator from the Preservation Alliance, will be at
the Council meeting to present the report and answer any Council questions.
ATTACHMENT:
The Stillwater Junior High School Reuse Study Report.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121
•
•
•
THE STILLWATER JUNIOR HIGH SCHOOL
A Reuse Study
Sponsored by the
Stillwater Area Schools
in cooperation with the
Preservation Alliance of Minnesota
•
Alternatives
•
•
2
Stillwater Junior High School Reuse Study
After analyzing the resulting information, the consulting team
developed the following alternatives:
1. Demolition
Stillwater Area Schools would demolish the West Wing and
sell the associated property.
2. Single- function reuse
This alternative assumes that the West Wing would be uti-
lized for a single use only, such as a new type of academic
facility.
3. Mixed - function reuse
This alternative assumes that the West Wing would be uti-
lized by several users for a variety of functions. Compatible
uses for the building could include the following:
A. Community education/recreation facility
B. A center for studio and performing arts
C. Office space for nonprofit and social service organiza-
tions
D. Classrooms and physical education facilities for private
providers.
4. Do nothing
This alternative assumes that a
reuse is not actively investigated or
found; however, the building would
not be demolished and maintenance
would be performed in order to
prevent any deterioration of the
building fabric.
The West Wing circa March 1946
Recommendations
Stillwater Junior High School Reuse Study
After carefully considering the various issues and possible uses
for the West Wing, the consulting team recommends Alternative
3: Mixed- function reuse.
Demolition (Alternative 1) was not recommended because the
building is structurally sound and there is strong community
support in favor of preservation and reuse. The building is of
local historical significance and continues to serve as a promi-
nent visual landmark. In addition, demolition costs could be
extremely high.
Single- function reuse (Alternative 2) was not the initial recom-
mendation, although it is considered a feasible option. However,
relatively few uses of this type were suggested during the reuse
process.
Mixed- function reuse (Alternative 3) was selected because it
offers the highest potential for utilizing the school building to its
optimum capacity. A remarkable variety of uses were suggested
during the interview process including facilities which could
meet recreational, educational, cultural, and social needs in the
community. By selecting the proper combination of users, the
community could best be served by the project and the financial
viability of reuse is greatly enhanced.
Both Alternatives 2 and 3 assume that
ownership would remain in public
hands or be transferred to a nonprofit
organization. The cost of rehabilita-
tion is such that a private owner
simply cannot be attracted to the
project.
The West Wing (left) and the nearby
Washington County Courthouse
3
•
•
•
4
Stillwater Junior High School Reuse Study
Do nothing (Alternative 4) was not recommended unless Alterna-
tives 2 or 3 are not implemented in the foreseeable future, in which
case the building should be secured and maintained.
Fortunately, the West Wing will not be vacated for another year,
allowing an ideal time period in which to convene a task force to
further explore the possibility of adaptive reuse of the building.
This will allow adequate time to gather additional information,
review financing options, develop architectural plans, market the
facility, and acquire commitments from potential users. This
process will allow the School District and the City of Stillwater to
reach a well thought -out decision concerning the West Wing by
September 1993.•
Strategic Plan September 1992 — August 1993
The West Wing circa 1928
Stillwater Junior High School Reuse Study
The consulting team recommends that the Stillwater School
District and the City of Stillwater adopt a strategic plan to be
implemented during the 1992 -93 school year, the last year the
East and West Wings are scheduled to be used by the district.
Such a plan, which should give decision - makers ample time to
thoroughly consider the reuse potential of this historic commu-
nity resource, is critical before making any final decisions about
the disposition of the West Wing.
Although the findings and conclusions reached by the consulting
team, based on the best information available at this time, sug-
gest there may be a range of adaptive reuses of the property and
therefore preservation is warranted, clearly more study is needed
before proceeding with a project. At a minimum, the district and
the city need architectural plans of the current structure and any
proposed renovations, construction cost estimates, operating cost
projections, commitments from potential users, and commit-
ments from financing sources. A well - conceived and executed
strategic plan ought to provide this type of information and give
the district and the city a solid basis for a final decision.
33
•
34
Stillwater Junior High School Reuse Study
At the core of the strategic plan would be a special task force
comprised of representatives of a cross- section of the community.
The interviews conducted by the consulting team revealed a strong
interest in preserving the buildings among a wide range of local
groups and individuals. Some noted that this may be an opportu-
nity for a unique cooperative undertaking. To facilitate cooperation
and investment in the project by the many elements of the Stillwa-
ter community, the task force should include representatives from
the following areas:
• Governmental Bodies —the school district, the city, Wash-
ington County, the Housing and Redevelopment Authority
and other appropriate governmental agencies;
• Private, Nonprofit Organizations— United Way, Red Cross,
St. Croix Arts Task Force, philanthropic foundations, Stillwa-
ter Area Economic and Development Corporation, and other
interested organizations;
• Business —Cub Foods, mortgage bankers and others with
financial expertise, real estate and tax lawyers, architects,
educators, local merchants, real estate brokers and local
corporations; and
• Neighborhood Residents
The mission of the task force would be to compile and analyze
information about the possible adaptive reuse of the facilities and
to make recommendations to the school district and the city. The
task force should include enough members to provide broad repre-
sentation and to reasonably allocate the work load and yet not be
so large as to be unwieldy. The task force ought to have access to
clerical staff as well as the city's economic development staff and
a budget sufficient to retain design and real estate professionals to
help complete its work.
Stillwater Junior High School Reuse Study
The specific steps to be taken under the strategic plan could be as •
follows:
September 1992:
School district and city select special tax force members, set
task force budget and schedule meetings for the next 12
months.
October 1992:
Task force retains architect to provide information required
in determining appropriate adaptive reuse of facilities;
architect's first job would be to prepare "as- built" plans of
the facilities and three - dimensional working model;
architect's next job would be to determine cost of general
building code compliance, particularly handicap accessibil-
ity and environmental clean-up.
November - December 1992:
Task force reviews various reuse alternatives, identifying
costs and benefits of each approach and how it might be
financed; task force makes preliminary findings as to the
optimum reuse option and submits written report to the
school district and the city.
January 1993:
Task force presents preliminary findings in a "town meet-
ing" format with the public invited to comment;
presentation should include enough graphic materials,
including functional diagrams and an architectural model of
the proposed reuse, to permit the public to "see" the project;
presentation should also include a report on the feasibility
of financing the project.
February - April 1993:
Task force incorporates changes to plans for reuse based on
public input and prepares package of materials on project
for presentation to potential users and funders; presentation
materials should include reasonably detailed plans, architec-
tural model, construction cost estimates, projected operating
costs, and annual/monthly cost to users; task force seeks
preliminary commitments from users and funders.
35
•
•
•
36
Stillwater Junior High School Reuse Study
May 1993:
Task force presents to the school district and the city a written
report on feasibility of optimum reuse project, including
preliminary commitments from potential users and funders;
the school district and the city decide whether project is
acceptable and, if so, on what terms and conditions.
June - August 1993:
Task force, with the help of the city's economic development
staff, seeks to secure final and binding commitments from
potential users and sources of financing/funding; task force
completes its work by submitting final report to the school
district and the city.
If all goes according to plan, by August 1993 the basic groundwork
for a project should be in place. Of course, the task force is likely
to encounter situations that may delay the process: for example,
existing building conditions may be worse than anticipated; key
potential users may drop out; changes in the tax laws may require
rethinking the proposed financing structure. However, there is also
the possibility that a consensus on adaptive reuse may emerge
early on in the process, accelerating the above schedule, and
leaving more time to deal with the inevitable problem areas. The
key is to set concrete and reasonably attainable goals for the task
force and then let the task force take the lead.■
Stillwater Junior High School Reuse Study
d. Install an elevator at the south end of the circula-
tion core to service all floor levels.
e. Install stair towers at the north and south ends of
the circulation core.
2. Renovate the Auditorium $300,000
(Approximate area of 16,600 square feet at an
assumed lump -sum cost of $300,000)
a. Repair or replace theatre equipment.
b. Provide wall, floor and ceiling finishes and
investigate the feasibility and cost of restoring
the WPA -era mural.
c. Install seating.
3. Renovate Two Floor Levels
above the Auditorium $664,000
(Approximate area of 16,600 square feet at an
assumed cost of $40 per square foot)
a. Revise non - load - bearing partition locations, as
needed.
b. Provide wall, floor and ceiling finishes.
4. Renovate the Gymnasium and Pool $775,000
(Approximate area of 31,000 square feet at an
assumed cost of $25 per square foot)
a. Remodel gymnasium service and entry areas.
b. Repair pool.
c. Remodel and downsize locker rooms and create
new multi- purpose space(s).
d. Provide wall, floor and ceiling finishes.
Total $2,649,000
(Average cost per square foot = $38)
Note that the above costs do not include the following:
Site work and associated demolition
Asbestos removal ($215,000- $275,000)
Contingencies (assume 25 %)
Professional Fees (assume 10 %)
Parking (200 stalls at $6,000 per stall = $1,200,000)R
31
•
� Cost Analysis for Operation and Rehabilitation
•
Operating Expenses:
West Wing*
Cost of Rehabilitation:
West Wing
Stillwater Junior High School Reuse Study
Operation and Maintenance: $ 76,120 **
Fuel/Electricity: 39,144
$115,264
or $1.77 per sq ft * **
Based on the figures by Anderson/Dale Architects from December 1988
It is not known whether this figure includes insurance
It was assumed that the West Wing contains approximately 65,000
square feet.
**
* **
These costs are broken down based on functional areas of the
building. Thus, the work could be completed in several phases in
order to extend the expense over a period of time. These costs
include all new mechanical and electrical systems, a sprinkler
system, and new windows and rest rooms. (If new heating,
ventilation, and cooling systems are installed, the Power Plant
could be removed.) The building will meet all requirements for
safety, egress, and handicap access based on the 1992 Americans
with Disabilities Act.
In order to provide handicap access and meet safety codes for
egress, the area between the auditorium and the gymnasium
would be enclosed. A stairway and elevator would be installed in
the south end and a stairway with rear access to the north. This
would greatly reduce the cost and complexity of installing these
features in the existing structure and would create a large atrium
space.
1. Construct New Circulation Core $910,000
(Approximate area of 5,400 square feet at an
assumed cost of $150 per square foot plus an
assumed elevator cost of $100,000)
a. Enclose the area between the Auditorium and
Gymnasium.
b. Create a main exterior entrance on the build-
ings' north side.
c. Provide a skylight roof.
29
•
F' N
Shhtwater
THE BIRTHPLACE OF MINNESOTA
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR'
DATE: SEPTEMBER 17, 1992
SUBJECT: REQUEST BY MN /DOT TO CHANGE PHASES AT
CHESTNUT /MAIN INTERSECTION.
MnDOT has asked for City comments regarding changing the
phasing of the intersection at Main and Chestnut Streets.
(See attached letter from Glen Van Wormer, SEH.)
This request was discussed at the Staff meeting and Staff
recommends against the change because it would increase
turn movements at Second and Chestnut and Water and
Chestnut. Water and Chestnut is a difficult intersection
without the added trips resulting from the change.
RECOMMENDATION:
Direct Staff to indicate City concerns regarding the
proposal change and stoplight phasing to MnDOT.
ATTACHMENT:
Letter.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121
ENGINEERS a ARCHITECTS a PLANNERS
July 16, 1992
Mr. Steve Russell
Community Development Director
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Steve:
The intersection at Main Street and Chestnut Street has a number
of operational problems caused primarily by high traffic volumes,
a significant amount of turning traffic and a high volume of
pedestrians. One of the problems is created by the "leading"
left turn arrow for westbound traffic. The green arrow for left
turns from westbound Chestnut Street to southbound Main Street
begins at the same time the westbound green ball is shown, during
which time eastbound traffic still has a red light. Westbound
traffic then can make a continuous left turn increasing the
capacity of the intersection.
One of the problems occurs in trying to stop the westbound left
turn during heavier traffic times. Frequently when the yellow
arrow comes on with the green ball still shown, traffic can
continue to make the left turn and often will speed up and make
the turn at a rather high speed. At the same time that the
westbound yellow arrow is terminated, the eastbound green ball is
shown and traffic in the south crosswalk receives a walk light.
Frequently westbound traffic is still trying to beat the start of
eastbound traffic and continues to make a high speed turn into
the beginning of the walking traffic.
A second problem is that the north crosswalk receives a walk
light with the beginning of the westbound green while the south
crosswalk must wait until the eastbound green is shown along with
a walk light. In the south crosswalk, eastbound pedestrians see
a red light and a "Don't Walk" light. Westbound pedestrians see
a green light and a "Don't Walk" light, but frequently will begin
to cross anyway.
SHORT ELLIOTT
HENDRICKSON INC
3535 VADNAIS CENTER DRIVE. ST PAUL, MN 55110 -5108 612 490 -2000 800 325 -2055
RE: STILLWATER, MINNESOTA
MAIN ST. AND CHESTNUT ST.
TRAFFIC SIGNALS
MN /DOT PROPOSAL FOR CHANGES
SEH FILE NO. 92280
ST CLOUD r.v. CHIPPEW.AFALLS. WI
MADISON. Wl
•
Mr. Steve Russell
July 16, 1992
Page #2
Minnesota Department of Transportation (Mn /DOT) has reviewed this
operation and has proposed a change which should be evaluated by
the City. They would like to change the westbound left turn
arrow from "reading" to "lagging ". tinder this arrangement, the,
eastbounC griririi and the westbound green Yign would be snown at
the° time. •rne waix lights tor the north and south
crb ,w caik5 would start at, Lhe AkLer the south'
crosswalk walk i ng "Don't Walk" (clearance period)
have both been Eimed out, eastbouna trattic would receive a
yellow lignt and bhCii a reel light, while westhnnna traffic would
continue L a green light. After the yellow and a short
aii rea clearance peiioa for eastbound traffic, the westbound
green arrow would be shown. When the westbound green arrow is
shown, there should be no pedestrians still in the crosswalk and
westbound left turning traffic can begin to make the left turn
with the arrow. Because westbound traffic will probably be
stopped waiting for the termination of the eastbound through
movement, they are more likely to be alert for pedestrians and
• start cautiously. Once the arrow begins, there should be no
conflicts between westbound left turns and pedestrians.
A second benefit is that when the westbound green arrow is
terminated and the westbound yellow arrow is shown, the westbound
yellow ball will also be shown which should result in much better
stopping compliance by westbound motorists.
•
This concept does have drawbacks. For it to function properly
and safely, the eastbound left turn must be prohibited. A
problem occurs when an eastbound left turning vehicle, waiting
for a gap in traffic, sees a yellow indication for eastbound
traffic. The motorists may assume that there is a concurrent
yellow clearance period for westbound traffic and turn in front
of westbound traffic which in reality has a green light. While
in theory this should not occur, drivers have demonstrated this
on several occasions at other intersections and it is necessary
not to allow this "trap" to occur.
Fortunately, the eastbound left turn volume is relatively small.
Mn /DOT made turning movement counts on an October 25, 1990 and
found that there were 28 left turns in a three hour period from
6:00 to 9:00 a.m. and 71 left turns in a three hour period from
3:00 to 6 :00 p.m. This 99 total left turns can be compared to
1,953 westbound left turns and 346 pedestrians crossing in the
north or south crosswalks.
Mr. Steve Russell
July 16, 1992
Page #3
Removal of the eastbound left turns could help improve the
capacity of the intersection and reduce some of the conflicts.
Eastbound left turning traffic currently does hold up some
eastbound through traffic while it is waiting for a gap in
westbound traffic. Eastbound traffic must also be very alert for
pedestrians in the north crosswalk. If the turn is banned,
eastbound through traffic should be delayed significantly less
resulting in less eastbound green time. There would also be
fewer conflicts with pedestrians in the north crosswalk.
Alternate routes for the eastbound left turn now being made at
Main Street are using either 2nd Street or 3rd Street to Myrtle
Street to turn right to Main Street. However, if this traffic is
going north on Main Street, it could add to the delay at the
Myrtle Street and T.H. 36 intersection. Eastbound left turns
currently have to be made after westbound traffic clears and the
additional eastbound left turns could add to the delay.
Another option is for left turning traffic to proceed through
Main Street and make a left turn at Water Street. There is room
for other eastbound traffic to bypass the left turning traffic.
There are also significantly fewer pedestrians in the north
crosswalk at Water Street. However, the eastbound left turn
vehicle may have a difficult time trying to find a gap in
westbound traffic. Once the westbound traffic is stopped for a
red light at Main Street, there should be gaps for the eastbound
left turning vehicle to turn at Water Street. There is a sign
which has recently been posted indicating "Do Not Block
Intersection" for westbound traffic on Chestnut Street.
Mn /DOT would like to make the change. To do so they will have to
totally change the cabinet at the intersection so that a
different controller and phase configuration can be installed.
This would be done at Mn /DOT expense. It will take some time to
build the cabinet, therefore Mn /DOT would like a response within
the next few weeks.
Would you kindly review this with other staff as appropriate and,
if you and staff are in agreement with the concept, please send
it to the Council for their consideration. If necessary, I can
attend the Council meeting or workshop and explain the Mn /DOT
concept in more detail and answer questions.
GVW /cmb
Sincerely,
Glen Van Wormer, P.E.
Manager,
Transportation Department
•
(UNIT PRICE CONTRACT)
)WNER: CITY OF STILLWATER OWNER'S PROJECT NO. L.I. 283
,OCATION: STILLWATER, MINNESOTA
:ONTRACTOR HYDROCON, INC. CONTRACT DATE August 17, 1992
'ONTR. FOR GLOVES ADDITION - UTILITY AND STREET CONSTRUCTION
1PPLIC.DATE
) •OD END.
DESCRIPTION
P.O. BOX 129
NORTH BRANCH, MN 55056
September 4, 1992
August 31, 1992
APPLICATION FOR PAYMENT
NO. 1
APPLICATION FOR PAYMENT
MOBILIZATION L.S. 1
COMMON EXCAVATION (P) C.Y. 2950 2950
TOPSOIL BORROW (LV) C.Y. 100
TRANSPLANT TREES 4 -6" EACH 5
SUBGRADE PREPARATION RD. 5.4
STA.
AGE 1 OF 3 SHORT - ELLIOTT - HENDRICKSON, INC.
1
ENGINEER'S PROJECT NO. 92428.01
CONTRACT AMOUNT $73,926.00
CONTRACT QUANTITY UNIT
UNIT QUANTITY TO DATE PRICE TOTAL
TYPE 41 WEARING COURSE TON 230 29.50
TYPE 31 BINDER COURSE TON 230 28.50
2,000.00 2, 000.00
3.05 8,997.50
9.00
250.00
200.00
AGGREGATE BASE, CLASS 5 TON 925 12 5.93 8.50 1,070.41
(100% CRUSHED)
Total Contract Amount $ 73, 926 Total Amount Earned $
Material Suitably Stored on Site, Not Incorporated into Work $
Contract Change Order No. Percent Complete $
Contract Change Order No. Percent Complete $
Contract Change Order No. Percent Complete $
GROSS AMOUNT DUE $
LESS .5 %RETAINAGE $
AMOUNT DUE TO DATE $
LESS PREVIOUS APPLICATION $
AMOUNT DUE THIS APPLICATION $
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress pay-
ments received from the Owner on account of work performed under the contract referred to above
have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in
connection with work covered by prior Applications for Payment under said contract, and (2) all materi-
als and equipment incorporated in said Project or otherwise listed in or covered by this Application for
Payment are free and clear of all liens, claims, security interests and encumbrances.
Dated September 4 1 9 92
COUNTY OF Chisago
STATE OF Minnesota
Thomas M. Hals
My Commission Ex
II
Date 9/ /9/92_
Page 3 of 3
APPLICATION FOR PAYMENT - Continued
) SS
CANDYCE L HALS i
NOTARY PUBLIC— MINNESOTA 1
CHISAGO COUNTY
My Common Ex MAR 23. 1991
41111. Nalawaweewrirf
HYDROCON, INC.
J
President
(Name and Title)
Before me on this 4th day of September , 19 9 personally appeared
known to me, who being duly sworn, did depose and say
that he is the President of the Contractor above mentioned; that he
(Office)
executed the above Application for Payment and Affidavit on behalf of said Contractor; and that all of
the statements contained therein are true, correct and complete.
GL '
/(_ - v
(Notary Public)
43,
43
2,151.25
40,873.66
40,873.66
The undersigned has checked the Contractor's Application for Payment shown above. A part of this
Application is the Contractor's Affidavit stating that all previous payments to him under this Contract
have been applied by him to discharge in full all of his obligations in connection with the work covered
by all prior Applications for Payment.
In accordance with the Contract, the undersigned approves payment to the Contractor of the Amount
Due.
SH T- ELLIOTT N RICKSON, INC.
By �
•
•
•
=SEN
NCINEERS • ARCHITECTS • PLANNERS 3535 VADNAIS CENTER DRIVE, 5T. PAUL, MINNESOTA 55110 612 490 -2000
City of Stillwater AUGUST 20, 1992
OWNER DATE
L. I. & L. 1. 259 2
OWNER'S PROJECT NO. CHANGE ORDER NO.
North Main St. & Lowell Inn /Rivertown Commons Parking Lots 89255 & 90019
PROJECT DESCRIPTION SEH FILE NO.
The following changes shall be made to the contract documents
Description: Revise Contract Amount
Purpose of Change Order:
1. Construct C. B. over existing storm tunnel on Rivertown
Commons Lot.
1. Construct M. H. over existing 18' V. C. P. at North Main
Parking Lot. Due to storm sewer not being finished
at the Zephyr site.
Basis of cost X 'Actual stimated
Attachments (list supporting documents)
CONTRACT STATUS Time
Original Contract
Net Change Prior C.O.'S 1
Change this C.O.
Revised Contract
Recommended for Approval SHORT — ELLIOTT— HENDRICKSON, INC.
TITLE
Distribution
SHORT ELLIOTT
HENDRICKSON INC.
By
By
Contractor 2 Owner 1 Project Representative 1 SEH Office 1
ST PAUL,
MINNESOTA
Approved for Owner:
CHANGE ORDER
CHIPPEWA FALLS,
WISCONSIN
1,800.00
4,300.00
' Cost
$132,588.15
5,000.00
6,100.00
$143,688.15
1
• AASSEN
ENGINEERS I ARCHITECTS R PLANNERS 3535 VADNAIS CENTER DRIVE, ST PAUL, MN 55110 -5108 612 490 -2000 800 325 -2055
September 10, 1992
Honorable Mayor and Council Members
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mayor and Council Members:
Pursuant to the question raised at the Council meeting on September 8, we have reviewed
the parking available in the public portion of the Lowell Inn parking lot. The design
• provided 27 parking stalls which includes 1 handicap stall. The parking area added for
the Rivertown Commons building is designed for 8 stalls.
As you recall, at the Council meeting, the discussion was whether to designate the Lowell
Inn lot for permit parking or two hour parking. After discussions with Mr. Russell on
Wednesday, the Parking Task Force had discussed these two options with all the
businesses in the area and the conclusion was that the parking lot should be permit
parking only. Consequently, we have prepared a change order to submit to the parking
lot contractor to install the signage required for permit parking.
If you have any questions, please do not hesitate to contact me.
Sincerely,
REM/ cih
• Nile Kriesel, City Coordinator
RE: Stillwater, Minnesota
City Engineer
SEH File No: 92280
cc: Steve Russell, Community Development Director
Richard E. Moore, P.E.
City Engineer
SHORT ELLIOTT
HENDRICKSON INC ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON. WI
•
•
ENGINEERS • ARCHITECTS • PLANNERS 3535 VADNAIS CENTER DRIVE, ST PAUL, MINNESOTA 55110 612 490-2000
City of Stillwater September 10, 1992
OWNER DATE
L. I. 257 & L. I. 259 3
OWNER'S PROJECT NO. CHANGE ORDER NO.
North Main St. & Lowell Inn /Rivertown Commons Parking Lots 89255 & 90019
PROJECT DESCRIPTION SEH FILE NO.
The following changes shall be made to the contract documents
Description: Revise Contract Amount by addition of Permit Parking Only signs in the Lowell Inn
Parking Lot (L.I. 259) as requested by staff and the Parking Task Force.
See attached drawings.
Purpose of Change Order:
F & I Sign Panels — Type 'C' S.F. 18
Basis of cost nActual
Attachments (list supporting documents)
CONTRACT STATUS Time Cost
Recommended for Approval SHORT — ELLIOTT— HENDRICKSON, INC_
eed to b Contr
By
Distribution
SHORT ELLIOTT
HENDRICKSON INC.
Original Contract
Net Change Prior C.O.'S 1 & 2
Change this C.O.
Revised Contract
ST PAUL,
MINNESOTA
FlEstimated
Barry C. Peters, P.E.
Approved for Owner:
By
TITLE By
Contractor 2 Owner 1 Project Representative 1 SEH Office 1
$60.00 $1,080.00
CHANGE ORDER
CHIPPEWA FALLS,
WISCONSIN
$132,588.15
11,100.00
1,080.00
$144,768.15
a
1
4-- Se con d are et --�
N o-1e : Sigr, pane fs sha I 1
be I Z" x 24' amd
Shoi l b Ccbrico d
i n G+ car d cv
Legerd o6 SymboIs
0-1 FA/finish a nd Ins - at i
Sic3 Panel an inptoce
SIre ' Itgh -- poie,
enc&os¢d clef
rI rxo
•
-� Funmish om d Sn s t u I I
Si9n Panel and sign
pos-F (pos+ similar fo
inpio..ca sign pcsfs Loco*
I-o jn ofther- porfs of
parking Io4-)
of S Fv ish orilci In styli
s'9- pone] on back
aF inplcL wl9n paw/
3r) Pow -,
f laumfi'n hei hTS of
9 9
sign ponels S& I I conf;rr
+0 11? MUTCI 0,1 -rd Mi.-In
l-o ( R Er: nrf:(£' Cs. 5^.t
n
P1
1
X
•
OWNER:
LOCATION: STILLWATER, MINNESOTA
CONTRACTOR INLAND UTILITY CONSTRUCTION
CONTR. FOR HIGHLANDS OF STILLWATER 2ND ADDITION
APPLIC.DATE
e IOD END.
STREET
1
2
3
4
5
6
7
•
DESCRIPTION
STILLWATER, MINNESOTA
1560 JACKSON AVE NE
ST. MICHAEL, MN 55376
c _
MOBILIZATION
RELOCATE END OF ROAD
SIGNS
TOPSOIL BORROW (LV)
SUBGRADE PREPARATION
AGGREGATE BASE, CLASS 5
(100% CRUSHED)
TYPE 41 WEARING COURSE
TYPE 31 BINDER COURSE
APPLICATION FOR PAYMENT
(UNIT PRICE CONTRACT)
NO.
OWNER'S PROJECT N0.
ENGINEER'S PROJECT NO.
CONTRACT DATE
CONTRACT AMOUNT $302,577.34
APPLICATION FOR PAYMENT
CONTRACT QUANTITY UNIT
UNIT QUANTITY TO DATE PRICE
EA.
C.Y.
RD.STA
TON
TON
TON
1 f
4
100 O
20.3 020-Z
2900 v ..2‘07 6f9
825 X7c 13
825
PAGE 1 OF 5 SHORT - ELLIOTT - HENDRICKSON, INC.
RECEIVED
SHORT ELLIOTT HENDRICKSON INC.
SEP 08 1992
92059
TOTAL
25.00 $
8.80 $
75.00 $ /s'/Si)
7.21 $_t 2.j - 9
20.50 $ l tfic.2,6
80 %7,21.9.2 5 $ / S7644 k'
Dated / , 1a.
COUNTY OF
STATE OF
Beare me o
that he is the
Date S (0, 4 9 Z.
Page 5 of 5
APPLICATION FOR PAYMENT - Continued
Total Contract Amount $ 302, 577.34 Total Amount Earned
Material Suitably Stored on Site, Not Incorporated into Work
Contract Change Order No. Percent Complete
Contract Change Order No. Percent Complete
Contract Change Order No. Percent Complete
GROSS AMOUNT DUE
LESS % RETAINAGE
AMOUNT DUE TO DATE
LESS PREVIOUS APPLICATION
AMOUNT DUE THIS APPLICATION
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress pay-
ments received from the Owner on account of work performed under the contract referred to above
have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in
connection with work covered by prior Applications for Payment under said contract, and (2) all materi-
als and equipment incorporated in said Project or otherwise listed in or covered by this Application for
Payment are free and clear of all liens, claims, security interests and encumbrances.
Inland Utility Con -inn
(Contractor)
By: c pbe.
and Title)
SS
day of , 1992-personally appeared
know to me, who being duly sworn, did depose and say
�.� of the Contractor above mentioned; that he
(Office)
executed the above Application for Payment and Affidavit on behalf of said Contractor; and that all of
the statements conWortjhargjapalga correct and complete.
oan E. Ongr.rniQEson
TARY PUBLIC - MINNESOTA
My Commi pj T A1° "T COUNTY c- 7
mission expires 7 - 19 - 95 / t.
J
(Notary P , lic)
The undersigned has checked the Contractor's Application for Payment shown above. A part of this
Application is the Contractor's Affidavit stating that all previous payments to him under this Contract
have been applied by him to discharge in full all of his obligations in connection with the work covered
by all prior Applications for Payment.
In accordance with the Contract, the undersigned approves payment to the Contractor of the Amount
Due.
SHOT- ELLIOTT ENDRICKSON, INC.
By
r . ..o�
•
•
•
MEMO TO: MAYOR AND COUNCIL
FROM: CITY COORDINATOR
RE: ESTABLISHMENT OF SOLID WASTE ADVISORY
COMMITTEE AS A "STANDING" COMMITTEE
DA: SEPTEMBER 4, 1992
ACCOMPANYING THIS MEMO IS A RESOLUTION AND AN ORDINANCE ESTABLISHING
THE SOLID WASTE ADVISORY COMMITTEE AS A PERMANENT (STANDING VS AD HOC)
COMMITTEE THAT WAS PREPARED BY THE CITY ATTORNEY FOR YOUR CONSIDERA-
TION. A RESOLUTION, AS YOU KNOW, CAN BE ADOPTED AT ALMOST ANYTIME WITH-
OUT PRIOR NOTICE AND /OR PUBLICATION. WHEREAS, AN ORDINANCE NEEDS TO
HAVE A 1ST AND 2ND READING AT REGULAR MEETINGS. OF COURSE AN ORDINANCE
WOULD GIVE MORE "WEIGHT" TO THE ESTABLISHMENT OF THE COMMITTEE BY ITS
• PRESENCE IN THE STILLWATER CITY CODE.
IF THE COUNCIL THINKS THE ORDINANCE WOULD BE MORE APPROPRIATE WE COULD
HAVE A FIRST READING OF THE ORDINANCE AT THE SEPTEMBER 22 MEETING AND
THE SECOND READING AT THE OCTOBER 6 MEETING. OR THE COUNCIL COULD ADOPT
THE RESOLUTION AT THE SEPTEMBER 22 (MEETING OR ANY TIME THEREAFTER). IN
ANY EVENT I WILL PLACE THIS MATTER ON THE AGENDA FOR THE SEPTEMBER 22
MEETING FOR POSSIBLE ACTION BY THE COUNCIL.
•
,r)
•
•
•
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. Amending. The City Code of the City of Stillwater is
hereby amended by adding the following sections that shall
hereafter read as follows:
"Chapter
Commission. There
as the Solid Waste
Subd. 2. Purpose.
waste to assist
objectives:
ORDINANCE NO.
AN ORDINANCE ADDING CHAPTER
TO THE STILLWATER CITY CODE
SOLID WASTE ADVISORY COMMISSION
, Subd. , Subdivision 1. Creation of
is hereby established a commission to be known
Advisory Commission of the City of Stillwater.
Study the collection and disposal of community
the City Council in achieving the following
1. To reduce the overall volumes of solid waste;
2. To remove certain types of waste from the waste stream;
3. To maintain a disposal system that is efficient, complete
and cost effective; and
4. To develop a pricing system that establishes a fair and
equitable fee relationship to waste quantities generated
by and disposed of for the user.
Subd. 3. Members and Terms.
1. The Commission shall be composed of six (6) members and a
City Councilmember and shall be appointed by the City
Council.
2. A representative from the Washington County Public Health
Department and a representative from the City's solid
waste collection contractor shall be ex- officio members of
the Commission. Ex- officio members shall serve for
indefinite terms at the will of the City Council.
3. Appointments to the Commission shall be made within thirty
(30) days after the passage of this ordinance. Three (3)
members shall be appointed for a term ending December 31,
1993 and three (3) members shall be appointed for a term
ending December 31, 1994. Thereafter, members shall be
appointed for not more than two (2) consecutive ___ _ , r„, c,
year terms. Each Commission member shall hold office JJ
until a successor is appointed by the City Council.
4. All vacancies in the Commission shall be filled by the
City Council for the unexpired term of the vacant office.
Subd. 4. Organization. Members of the Commission shall serve
without compensation. They shall at the first meeting held in
January of each year select a chairperson from their own number
with the duty implied by that title. A majority of the Commission
shall constitute a quorum for the transaction of business. The
Commission shall hold regular meetings. Minutes of each meeting
shall be kept and shall be submitted promptly to the City Council
on or before the first regular Council meeting in February of each
year, the Commission shall submit to the City Council a report of
the work done during the preceding year.
Subd. 5. Adoption of a Proaram of Work. The Commission shall
adopt a program of work outlining activities proposed to be
undertaken in the exercise of its powers and the performance of its
duties. This program or work shall, by resolution, be revised not
less than annually and progress on the program shall be included
within the annual report to the City Council of its work done
during the preceding year.
Subd. 6. Duties of Commission. It shall be the duty of the
Commission to:
ATTEST:
1. Develop and recommend for adoption by the City Council, a
Solid Waste Management Plan;
2. Monitor activities pertaining to solid waste management
for compl with the plan.
3. Assist in the continuing development of the plan;
4. Assist in the development of ordinances, policies,
contracts, bid specifications and other areas pertaining
to solid waste collection and disposal;
5. Review and make recommendations on proposals submitted by
solid waste contractors.
2. Saving. In all other ways the Stillwater City Code shall
remain in full force and effect.
3. Effective Date. This ordinance shall be in full force and
effect from and after its passage and publication according to law.
Adopted by the City Council the day of
Mary Lou Johnson, Clerk
Wally Abrahamson, Mayor
, 1992.
•
•
•
•
RESOLUTION NO.
A RESOLUTION ADDING CHAPTER TO THE STILLWATER CITY CODE
SOLID WASTE ADVISORY COPMKISSION
Be It Resolved by the City Council of the City of Stillwater that there is hereby
created and established and known as the Solid Waste Advisory Commission of the
City of Stillwater.
Subd. 1. Purpose. Study all areas associated with the collection and disposal
of community waste to assist the City Council in achieving the following
objectives:
1. To reduce the overall volumes of solid waste;
2. To remove certain types of waste from the waste stream;
3. To maintain a disposal system that is efficient, complete and cost
effective; and
4. To develop a pricing system that establishes a fair and equitable
fee relationship to waste quantities generated by and disposed of
for the user.
Subd. 2. Members and terms.
1. The Commission shall be composed of six (6) members and a City
Councilmember and shall be appointed by the City Council.
2. A representative from the Washington County Public Health Department
and a representative from the City's solid waste collection
contractor shall be ex- officio members of the Commission. Ex- officio
members shall serve for indefinite terms subject to said right of
removal by the City Council.
3. Appointments to the Commission shall be made within thirty (30) days
after the passage of this resolution. Three (3) members shall be
appointed for a term ending December 31, 1993 and three (3) members
shall be appointed for a term ending December 31, 1994. Thereafter,
members shall be appointed for not more than two (2) consecutive
two (2) year terms. Each Commission member shall hold office until
his /her successor shall have been appointed by the City Council.
4. All vacancies in the Commission by resignation or otherwise shall
be filled by the City Council for the then unexpired term.
Subd. 3. Organization. Members of the Commission shall serve without
compensation. They shall at the first meeting held in January of each year
select a chairperson from their own number with the duty implied by that title.
A majority of the Commission shall constitute a quorum for the transaction of
business. The Commission shall hold regular meetings as may be required.
Minutes of each meeting shall be kept and shall be submitted promptly to the City
Council on or before the first regular Council meeting in February of each year,
the Commission shall submit to the City Council a report of the work during the
preceding year.
Subd. 4. Adoption of a Program of Work. The Commission shall proceed with the
preparation and adoption of a resolution of a program of work outlining
activities proposed to be undertaken in the exercise of its powers and the
performance of its duties. This program or work shall, by resolution, be revised
not less than annually and progress on said program shall be included within the
annual report to the City Council of its work during the preceding year.
Subd. 5. Duties of the Commission. It shall be the duty of the Commission to:
Attest:
1. Develop a Solid Waste Management Plan;
2. Monitor activities pertaining to solid waste management for
consistency with the plan and to ensure that the goals are achieved;
3. Assist in the continuing development of the plan;
4. Assist in the development of ordinances, policies, contracts, bid
specifications and other areas pertaining to solid waste collection
and disposal;
5. Review and make recommendations on proposals submitted by
contractors /haulers; and
6. Advise Council on a variety of solid waste matters.
Passed by Council this day of , 1992.
City Clerk
Mayor
•
•
•
• =5EN
ENGINEERS I ARCHITECTS ■ PLANNERS 3535 VADNAIS CENTER DRIVE, ST. PAUL, MN 55110 -5108 612 490 -2000 800 325 -2055
September 22, 1992
Honorable Mayor and City Council
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mayor and Council Members:
On Monday, September 21, the City received quotes for the above referenced project. We
submitted plans and specifications to five contractors and received two quotes on
Monday. The first quote was from Richard Knutson, Inc. in the amount of $69,889.90 and
• the second quote was from Jay Brothers, Inc. in the amount of $66,572.20. The engineer's
estimate was $39,100.00. After reviewing the quotes with the Public Works Department
and the contractor, it was decided that the City could renegotiate the quote and if the City
can perform certain items with their Public Works Department, the quote could be
reduced to approximately $38,700.00.
We would recommend the Council request that the City Engineer and Public Works
Department negotiate with the contractor to reduce the cost of the project to a maximum
of $39,000.00 so that the City may proceed with this project to correct an inherent drainage
problem in this ravine and also be able to establish turf such that erosion problems will
be greatly reduced in the spring of 1993.
If you have any questions, please contact me.
REM /cih
cc: David Junker, Public Works Department
Nile Kriesel, City Coordinator
RE: Stillwater, Minnesota
Wilkins and Fourth Ravine Drainage
SEH File No: 92280
Richard E. Moore, P.E.
SHORT ELLIOTT
HENDRICKSON INC. ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI
City Council
City of Stillwater
216 N 4th St
Stillwater MN 55082
STATE OF
• DEPARTMENT OF NATURAL RESOURCES
•
DNR INFORMATION
(612) 296 -6157
It
tkf:HCESU`t n
500 LAFAYETTE ROAD • ST. PAUL, MINNESOTA • 55155 -40 04
Attention: Public Water Access Administrator
SUBJECT: INSPECTING WATERCRAFT FOR EXOTIC SPECIES
If you have any questions, please contact me at (612) 282 -2509.
Sincerely,
•
Thomas E Hagel, Coordinator
Exotic Species Monitoring Team
Minnesota Conservation Corps
AN EQUAL OPPORTUNITY EMPLOYER
September 11, 1992
One of the environmental problems facing Minnesota's lakes, lake users and lake communities is harmful exotic species.
During the 1992 legislative season several statutes were enacted giving new direction and authority to the Department of
Natural Resources in its efforts in combating harmful exotic species.
We have been mandated by the legislature to conduct random inspections of watercraft leaving waterbodies that contain
harmful exotic species such as Eurasian watermilfoil and zebra mussels.
Minnesota Statute 18.317, Subdivision 3a. states, "Licensed watercraft and associated equipment including weed harvesters,
that are removed from any waters of the state that the commissioner of natural resources identifies as being contaminated
with Eurasian Watermilfoil, Zebra Mussels, or other water - transmitted harmfitl erotic species identified by the commissioner
of natural resources, shall be randomly inspected between May 1 and October 15 for a minimum of 10,000 hours by
personnel authorized by the commissioner of natural resources." This is a key strategy to keep these species from being
transported to other lakes or rivers in your community and across the state.
In order to fulfil this legislative mandate an Exotic Species Monitoring Team has been established through the
Department of Natural Resources' Minnesota Conservation Corps. This project is cooperatively directed by the DNR's
Division of Fish and Wildlife and Minnesota Conservation Corps.
Because your agency is the managing authority of a public water access on a body of water that has exotic species
present, the Department of Natural Resources would like to enter into a cooperative agreement with your agency to
gain access to your public water accesses and to carry out the objectives set forth by the Minnesota State Legislature and
the Department of Natural Resources' Exotic Species Program.
Please have a representative of"your agency sign the attached two copies of the Right of Entry Permit and return one
copy to the address listed below as soon as possible:
Minnesota Department of Natural Resources
Minnesota Conservation Corps, Box 4
Exotic Species Monitoring Team
500 Lafayette Road
St. Paul, Minnesota 55155
Your cooperation is greatly appreciated in helping to preserve and enhance one of Minnesota's greatest natural
resources... its waters.
M E M O R A N D U M
TO: Mayor and City Council
FR: City Coordinator
DA: September 16, 1992
RE: ACCESS ENTRY PERMIT FOR WATER INSPECTION
Accompanying this memo is a letter and permit pertaining to DNR water inspection
activities. I have talked to the City Attorney about this access permit and we
do not see any problem with granting the permit. The inspection activities are
for the prevention/detection of exotic species such as Eurasian Watermilfoil and
Zebra Mussels. Therefore, I would recommend approval of the permit.
•
•
•
•
•
•
THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE 4260 P.O. BOX 438 STILLWATER, MN 55082
TELEPHONE: (612) 439 -9464 TELECOPIER: (612) 439 -5641
DATE: September 17, 1992
DTM /sls
DAVID T. MAGNUSON
ATTORNEY AT LAW
MEMORANDUM
TO: Nile Kriesel, City Coordinator
Mayor and City Council
FROM: David T. Magnuson, City Attorney
RE: John Lifto Easement Correction
The Engineer and the Public Works Department have been working on
a revised legal description for an old easement that was improperly
done in 1922.
The easement in its present state is a flaw on the title and the
owners have requested that this corrective deed be executed in
order that the burden be lifted.
The legal description that is used has been prepared by the City
Engineer and this should be put on the agenda for action by the
Council at their Tuesday meeting.
Call me if you have any questions about this.
CORRECTIVE EASEMENT
This Corrective Easement is made this day of September,
1992, between John J. Lifto, a single man, Grantor, and the City of
Stillwater, a municipal corporation of the State of Minnesota,
Grantee.
WITNESSETH that this Corrective Easement is given to confine
and correct the legal description given in an Easement Deed dated
the 10th day of June, 1922, between Mollie McKenzie and D. J.
McKenzie, her husband, and the City of Stillwater, filed the 21st
day of November, 1922, in the office of the County Recorder,
Washington County, Minnesota, on page 170 and 171 of Deed Record
No. 97 as Number 78499 and that Easement Deed dated the 10th of
June, 1922, between D. J. McKenzie and Mollie McKenzie, husband and
wife, and the City of Stillwater, filed for record the 21st day of
November, 1922, with the Washington County Recorder in Deed Record
No. 97, page 171, as Document Number 78500.
It is the intention of the parties that all of the respective
burdens and benefits described in the aforesaid easements remain in
effect and only the legal description be modified to confine the
exterior boundaries of the easement that were not contained in the
original aforesaid easements.
That the aforesaid easements be and the same are hereby
modified to provide in both easements the following described legal
description that shall hereafter in all ways control over that land
described in the prior easement.
A Perpetual Easement for utility purposes over, under and
across that part of the north i of Lots 7 and 8, Block 7,
Holcombe's Addition, City of Stillwater, Washington
County, Minnesota, described as follows:
A strip of land 5 feet in width, lying northwesterly of;
together with a strip of land 10 feet in width lying
southeasterly of the following described line:
Beginning at a point on the north line of Lot 8, 33.23
feet east of the northwest corner of said Lot 8; thence
south 53 degrees and 30 minutes west 102.74 feet to a
point on the west line of Lot 7, Block 7, Holcombe's
Addition, City of Stillwater, Washington County,
Minnesota; said point on said west line lying 61.19 feet
south of the northwest corner of said Lot 7 and there
terminating.
IN TESTIMONY WHEREOF, the parties have set their hands and
seals.
John J. Lifto
•
•
•
Subscribed and sworn to before me
this day of September, 1992.
•
Notary Public
THE CITY OF STILLWATER
Wally Abrahamson, Mayor
Mary Lou Johnson, Clerk
Subscribed and sworn to before me
by Wally Abrahamson, Mayor, and
Mary Lou Johnson, Clerk, this
day of September, 1992.
Notary Public
LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 92 -184
Abrahamson Nurseries
Ace Hardware
Action Rental
Arrow Building Center
Browning- Ferris Industries
Bruette Roofing
Business Records Corporation
Capitol Communications
City Business
Clarey's Safety Equipment
Commissioner of Transportation
Courier, The
Crotty, Thomas
Del's Outdoor Equipment
Department Labor Industry
Farrar, Robert
Fred's Tire
George Siegfried Construction
Glen Johnson Construction
Gopher State One -Call
Home Decorating
Hydrocon, Inc.
Inland Utility Construction
Interstate Detroit Diesel
Jay Bros., Inc.
Junker Recycling Service
Lakeview Memorial Hospital
Magnuson, David
M. W. C. C.
Miller Excavating
Mn. Conway Safety Equipment
Motorola, Inc.
916 Vo Tech
Northern States Power
Omodt, Don, Sheriff
Oxygen Service Company
St. Croix Animal Shelter
Sargent - Sowell, Inc.
Shiely Company
Short Elliott Hendrickson
Stillwater Gazette
Stillwater Motor
Stillwater Towing, Inc.
T. A. Schifsky & Sons
Thompson Publishing
Tower Asphalt
Twin City Testing
Uniforms Unlimited
U. S. West Communications
Van Paper Company
Ziegler, Inc.
Trees
Supplies
Concrete
Lumber /Timbers
Portable Rental
Reroof Park Restroom
Demo Ballots
Repairs
Subscription
Equipment Parts
Testing /Inspections
Publications
Meeting Expense
Tank for Weed Whip
Exemption Fee
Refund - Planning Case
Tire Repair
Put up Banners
Parks Building
Locate Requests
Paint Brushes
Payment No. 1
Payment No. 3
Heater Assy.
Silt Fence
August Charges
$ 338.67
589.51
223.65
263.91
155.11
2,260.00
215.53
253.61
42.00
219.60
569.62
103.25
3.00
14.16
60.00
70.00
107.34
552.50
8,966.00
20.00
12.59
40,873.66
21,448.83
26.88
450.00
8,167.50
Blood -borne Pathogin Kits 100.00
Legal Services
Sewer Service Charge
Sand
6 Face Shields
Mte. Agreement
9 Flats of Flowers
Energy Charge
Serve Forfeiture Papers
Regulator
August Fees
Squeegee
Sand
Engineering
Election Publication
Door Handle Assy.
Tow Car - Lowell Inn
Asphalt
Handbook
Curbing
Testing Cyclinders
Uniforms
Telephone
Towels /Tissue
4 Batteries
5,136.00
76,799.00
87.96
266.05
165.90
18.00
697.09
27.00
50.00
287.10
57.45
32.06
20,696.58
20.00
34.29
35.00
1,018.80
206.00
632.28
66.00
378.67
744.98
256.93
307.61
ADDENDUM TO BILLS
American Flagpole & Flags
Bachman's
Burmaster, Russell
Capitol Communications
Clarey's Safety Equipment
Courier, The
DARE To Reach
Equipment Supply, Inc.
Food N Fuel
Fred's Tire
Gannon's Auto Body
Goodyear Auto Service
Jonk Masonry
Johnson, Mary Lou
Junker Sanitation Service
Labor Relations
McGarry - Kearney Agency
Mn. Municipal Board
Mogren Bros.
Northern States Power Company
North Star Turf
Oakdale Inspection Service
Russell, Stephen
St. Claire Design
Seim, Margaret
Southam Business Communications
Stillwater Area C of C
Treadway Graphics
Van Paper Company
Ziegler, Inc.
Flagpole Base
Trees
Janitorial Service
Maintenance Contract
Gloves /Head Bands
Publications
DARE Posters
Filters
Power Steering Fluid
Tire Repairs
Repair Door Handle
2 Snow Tires
Sidewalk
Reimburse - Elections
Garbage Bags /Supplies
Overtime Pay Issue
Volunteer Fire Insurance
Annexation Review Fee
Black Dirt
Energy Charge
Equipment Parts
Inspections
Reimburse for pens
Ward Signs
Reimburse -Meals
Advertisement -Bid
Wild West Celebration
Misc. DARE Supplies
Copy Paper
Equipment Parts
Adopted by the Council this 22nd day of September, 1992.
APPROVED FOR PAYMENT
21.30
1,033.50
680.00
675.00
870.00
240.00
375.00
169.14
1.48
14.25
42.87
71.57
1,080.00
14.24
2,766.45
643.50
263.00
100.00
101.18
8,212.76
346.54
600.00
9.34
60.00
27.78
85.50
1,500.00
148.30
94.79
254.64
•
•
•
•
•
•
CONTRACTORS APPLICATIONS
September 22, 1992
Bruette Roofing Roofing Renewal
9270 Otchipwe Ave. No.
Stillwater, Mn. 55082
C & B Excavating /Sewer, Inc. Excavators Renewal
16115 Quality Trail No.
Scandia, Mn. 55073
•
[1.BEAIIT
FAMILY 8EQVICE
• 6T. CQOIX
216 West Myrtle Street
Stillwater, MN 55082
(612) 439-4840
Branch Offices:
Parkwood Place
7650 Currell Boulevard
Woodbury, MN 55125
(612) 735-5405
2nd Street Crossing
512 Second Street
Hudson, WI 54016
(715) 386-2066
xcaeaho F ,
`+ r y 2�. — / FSA
September 10, 1992
Mary Lou Johnson, City Clerk
216 North Fourth Street
Stillwater, MN 55082
Dear Ms. Johnson:
Family Service St. Croix would like
permission to display a National Family
Week banner at Main Street and Olive from
November 12 through the 28 +k, 1992. The
banner will be approximately 30" X 24' and
will have grommets with ample rope for
anchoring.
National Family Week helps people focus on
the family as an essential part of a sound
community. We would be grateful for approval
of this request.
Sincerely,
Carol L. Geary
Office Manager
439 -4840
•
THE BIRTHPLACE OF MINNESOTA
MEMO
TO: MAYOR AND CITY COUNCIL
FROM: DIANE DEBLON, FINANCE DIRECTOR
DATE: SEPTEMBER 18, 1992
SUBJECT: SESQUICENTENNIAL FUNDING
It has come to my attention that the City of Stillwater
will be receiving and expending the funds for the
Sesquicentennial celebration. In conjunction with this,
the City of Stillwater should formally create the
"Sesquicentennial Fund ", a special revenue fund to
separately account for the receipt of revenue and
expenditure of funds related to this event.
In addition, since this fund will be in the care and
control of the City, all policies and procedures
(including the audit) currently in place for other City
funds, will also be extended to this fund. These being:
purchase orders must be filled out, bills of lading or
receipts should be attached to invoices, all payments will
be approved by the City Council on the list of bills, etc.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121
•
5tt - cam - `7 IUt 1b: U 1ll:I "IH1L bU?C l.tNIbk
September 22, 1992
LEGISLATIVE ASSOCIATES, INC.
7920 T outer'bell Court
Annandale, VA 22003
(703) 560.7129
Fax (703) 680 -632
To: Wally Abrahamson, Mayor
City Council Members
Nile Kriesel, City Administrator
Steve Russell, Director, Community D;,elopment
David Magnuson, City Attorney
From: Ed Cain, Legislative Consultant
ItL PeZd t b1
Subject: Status of Federal Funding for theStiliwater Retaining Wail
This is "crazy time" in the Nation's Capitol, and it's worse this year than ever
before. With the upcoming presidential election; the end of the congressional
session; a third of the Senate, and all the House Members trying to run election
• campaigns, and act like responsible legislators at the same time; votes on Conference
Committee agreements (which takes precedence over other legislative activity;)
sixteen appropriation bills which must be passed before October 1; and, nearly one
hundred congressmen already out, and another fifty or so expected to be gone; the
usual "end -of - session log jam" is more spectacular than ever.
The House of Representatives:
The House Water Resources Development Bill, H.R. 5754, which includes the
Stillwater provision, has been scheduled three different times for floor action. Last
Thursday's floor action was curtailed when Congress adjourned for the funerals of two
members. Currently, it is listed as the first item on the House agenda for Wednesday,
September 23rd. It will come to the floor with a modified "closed rule," and limited to
one hour of debate, so it should move quickly once it gets there. I have ask
Representative Sikorski to submit a "statement of support" for the Record, and have
provided his staff with the necessary information to prepare the statement. I will review
his remarks before they are printed in the Record.
I have, of course, maintained contact with the Public Works and Transportation
Committee in the House, the Environment and Public Works Committee in the Senate,
the Army Corps of Engineers, the offices of Congressmen Sikorski and Oberstar and
Senator Durenberger who have all been involved in the legislative process. Also, I
have begun the work with the House Appropriations Committee, to fund the provision
in the FY 1993 appropriations bill. Further, I will be available to the Committee in the
Page 2.
•
SEP- 22 -'92 TUE 16:31 ID:MAIL BOX CENTER
TEL NO:703- 560 -1938 #228 P02
event that questions arise during the House floor action. This is highly unlikely given
the limited rule under which the bill will be brought to the floor, but it Is not a chance
that can be taken.
The Senate Action:
S. 2734, the Senate version of the Water Resources Development Act, remains
on the Senate Calendar, and as such, can be brought up for action at any time. While
it is not a written rule, the Senate usually delays action until the House vote, then
moves with great expediency when the pressure is on. f would expect the Senate to
bring S. 2734 to the floor this week, to enable the staff to begin preparation for the
Conference Committee over the coming weekend.
As you recall from an earlier report, Senator Moynihan agreed to offer the
Stillwater Amendment as a part of a package of amendments that he is offering as
chairman of the Water Resources Subcommittee. As the result of the death of Senator
Quentin Burdick, Chairman of the Environment and Public Works Committee, Senator
Moynihan has now been appointed chair of the full Committee. This will give even
greater strength to the Stillwater provision, virtually assuring it's acceptance by the full
• Senate.
I will keep you informed of the action this week. Please call me if you have any
questions. I will be in Stillwater September 25 -29 (439 - 7681.)
•
•
•
Nile Kriesel, City Administrator
City of Stillwater
216 North Fourth Street
Stillwater, MN 55101
Dear Nile:
LEGISLATIVE ASSOCIATES, INC.
7920 Towerbell Court
Annandale, VA 22003
(703)560 -7129
Fax(703)560-4632
September 9, 1992
As I reported to you and the Council, Congressman Jim Oberstar has been very
supportive of my efforts on behalf of the Stillwater retaining wall project.
Because of his senior position on the Water Resources Subcommittee, which governs
the legislative action affecting the Army Corps of Engineers, is support is very
important.
You will notice that his letter not only conveys his support for the project, but points out
that:
* The project is included in the authorizing legislation,
* That he is representing the entire Minnesota Congressional Delegation and
the City of Stillwater,
* That he asks for a report from the Corps which requires immediate action by
them,
* That he informs them that he will continue to be involved in the project.
All of this is done without any direct orders. It is an excellent letter that produces
results, but doesn't "ruffle feathers." H.R.. 5754, the Water Resources Act is going to
Rules Committee next week in preparation for floor action. Please share this
information with the Mayor and the Council.
Since ly,
Edwin E. Cain
JAMES L. OBERSTAR
Bl,/ DISTRICT. MINNESOTA
COMMITTEES:
PUBLIC WORKS AND
TRANSPORTATION
CHAIRMAN:
SUBCOMMITTEE ON AVIATION
BUDGET
MERCHANT MARINE AND
FISHERIES
(ON LEAVE)
Col. Andrew Perkins
CECW -ZC
Pulaski Building, Room 7233
20 Massachusetts Ave. NW
Washington, D.C. 20314 -1000
Dear Col. Perkins:
I am writing on behalf of the City of Stillwater, Minnesota, whose
elected officials have sought the assistance of the Minnesota
congressional delegation in securing funding for the repair and
extension of the levee along the St. Croix River in that community.
The House Public Works and Transportation Committee on Aug 12
reported to House (with amendments) H.R.5754, The Water Resources
Development Act of 1992, which authorizes this project under section 14
of the Flood Control Act of 1946. (Report No: 102 -842.)
On behalf of the Minnesota congressional delegation and the City
of Stillwater, I am writing to ask your office to review the project as
described in the enclosed documents and to report to us the Corps'
preliminary disposition toward the project.
Please feel free to contact me if you have any questions about the
project. I look forward to working with the Directorate of Civil Works
on this project.
JLO /br
With every best wish.
QlCongrefS5 of ttje initeb btatet4
j ouge of 3epregentatibes
wiagijingtott, 313C 20515
August 20, 1992
Sincerely,
James L. Oberstar, M.C.
WASHINGTON OFFICE:
2209 RAYBURN HOUSE OFFICE BUILDING
WASHINGTON, DC 20515
(202) 225 -6211
DISTRICT OFFICES:
BRAINERD CITY HALL
501 LAUREL STREET
BRAINERD, MN 56401
(218) 828 -4400
CHISHOLM CITY HALL
316 LAKE STREET
CHISHOLM, MN 55719
(218) 254 -5761
231 FEDERAL BUILDING
DULUTH, MN 55802
(218) 727 -7474
•
•
•
September 9, 1992
•
Mr. Greg Johnson
2180 Quary Ave. S.
St. Croix Beach, MN 55043
GAB FILE #: 56509 -04800
TRUST MEMBER: CITY OF STILLWATER
D \L: 6 -14 -92
Dear Mr. Johnson:
GAB Business Services Inc
9531 West 78th Street Suite 320
Eden Prairie Minnesota 55344
Telephone 612 - 942 -9818
FAX 612 - 943 -2383
Claims Control Branch
As you know we represent the League of Minnesota Cities
Insurance Trust, liability carrier for the City of
Stillwater.
I have completed my investigation into your above
mentioned claim, and I find no negligence on the part of
the City for the damages to your 1990 Dodge. Therefore, I
will not be able to make any payment to you and I am
denying your claim.
You stated in your claim form that the street was being
worked on. If you feel you have a claim with the
contractor you may contact them. However, the
contractor's insurance company will also need to conduct
their own investigation. The contractor is Johnson
Brothers, P.O. Box 1002, Litchfield MN 55355 -1002.
Sincerely,
C
.c. 2 L'4 Q
ulie Lassonde
Adjuster
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
cc: McGarry- Kearney Agency
243 S. Main St.
Stillwater, MN 55082
GAB ... "Where quality really matters."
•
•
2.
3.
4.
5.
6.
7.
8.
9.
s/
, 7
THINGS TO DO TODAY
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Printing FOR THE JOB YOU MUTED YESTERDAY
MINUTEMAN
PRESS
RIVER HEIGHTS PLAZA
HWY. 36 (NEAR CUB FOODS)
STILLWATER, MN 55082
(612) 430 -3582
PAY:
TO THE
ORDER
OF
•
1L.L.
CHECK DATE:
AMOUNT:
PAID TO:
FOR:
ACCOUNT:
7530-87
STILLWATER AREA CHAMBER OF COMMERCE
GENERAL ACCOUNT
423 SOUTH MAIN
STILLWATER, MN 55082
FIVE HUNDRED DOLLARS
09/21/92 CHECK NUMBER: 1798
*******$500.00
NORTH 40 KIKKERS
WILD WEST ENTERTAINMENT
AMOUNT:
500.00
ACCOUNT:
•
CENTRAL BANK
STILLWATER, MN 55082
75-511-919
DATE
09/21/92
NORTH 40 KIKKERS
1000 L 798 10 1:091,905 L L L111632...910
AMOUNT:
1798
AMOUNT
*******$500.00
,. / V r itg2t,
1798 '
1798
•
•
a.. • • • • n • Ir.. a ra• l,11 NO 1 MO Om I 11,
CHECK DATE:
AMOUNT:
PAID TO:
FOR:
ACCOUNT:
7505-87
I
STILLWATER AREA CHAMBER OF COMMERCE
GENERAL ACCOUNT
423 SOUTH MAIN
STILLWATER, MN 55082
PAY:
ONE HUNDRED DOLLARS
TO THE
ORDER
OF
JUNKER SANITATION
'II %OW lllll 11.1. I 11%,
•
09/21/92 CHECK NUMBER: 1799
*******$100.00
JUNKER SANITATION
WILD WEST WEEKEND
AMOUNT:
100.00
ApCOUNT:
CENTRAL BANK
STILLWATER, MN 55082
75-511-919
DATE
09/21/92
1000 L ?9 1:09 /9051 11163211911'
AMOUNT:
1799
AMOUNT
*******$100.00
C
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PAY:
TO THE
ORDER
OF
STILLtiw i LK A - LA CHAMBER OF COMMERCE
CHECK DATE:
AMOUNT:
PAID TO:
FOR:
ACCOUNT:
7530-87
09/21/92 CHECK NUMBER: 1797
*******$700.00
RIVER BASIN BLUEGRASS
WILD WEST ENTERTAINMENT
RIVER BASIN BLUEGRASS
BAND
STILLWATER AREA CHAMBER OF COMMERCE
GENERAL ACCOUNT
423 SOUTH MAIN
STILLWATER, MN 55082
SEVEN HUNDRED DOLLARS
AMOUNT:
700.00
ACCOUNT:
CENTRAL BANK
STILLWATER, MN 55082
75-511-919
DATE
09/21/92
11'00 /.797 1:09 L905/14 L1..632..19
AMOUNT:
1797
AMOUNT
*******$700.00
i 1 9 i
1797
00'6, H.
1
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PAY:
TO THE
ORDER
OF
S I ILLWA I hH AREA (:HAIV1titH 01- UiVIIVItH .
BFI
CHECK DATE:
AMOUNT:
PAID TO:
FOR:
ACCOUNT:
7505 -87
TWO HUNDRED DOLLARS
AMOUNT:
200.00
STILLWATER AREA CHAMBER OF COMMERCE
GENERAL ACCOUNT
423 SOUTH MAIN
STILLWATER, MN 55082
•
09/21/92 CHECK NUMBER: 1804
* * * * ** *$200.00
BFI
PORTO -LITES
ACCOUNT:
CENTRAL BANK
STILLWATER, MN 55082
75- 511 -919
DATE
09/21/92
000L804 1:09L9051 L41: LL.»632.11911'
AMOUNT:
* * * * ** *$200.00
1804
AMOUNT
1804.
1804
ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE,
•
•
SECTION 31.01, SUBD. 17, CBD - CENTRAL BUSINESS DISTRICT
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. Amending. A new subsection "U" is hereby added to Section
31.01, Subd. 17 paragraph 3, "Permitted Special Use with Special
Use Permit," that shall hereafter read as follows:
"u. Exterior phonographs, paging systems, musical instruments
and other devices which disturb the peace, quiet and comfort
of the public."
2. Saving. In all other ways the Stillwater City Code shall remain
in full force and effect.
3. Publication. This Ordinance shall be in full force and effect
from and after its publication according to law.
Enacted by the Council this 22nd day of September, 1992.
ATTEST:
Mary Lou Johnson, Clerk
Wally Abrahamson, Mayor
•
•
NEW HEIGHTS CHARTER SCHOOL
DENNIS L. MEYER, CHARTER PROPOSAL GROUP CHAIRMAN
VISION STATEMENT
The purpose of New Heights Charter School is to provide
an atmosphere of creativity, not only in students, but in staff,
as well. New Heights is not addressing a particular grade level
or subject area, but, rather, the entire K -12 spectrum. It
is anticipated that New Heights will also be offering pre- school
and post- secondary opportunities, as well. As a result, many
teaching strategies are not yet determined. Those strategies
will be established by individual teachers and teaching teams.
However, the parameters within which the teaching strategies
will function and the basic educational philosophy by which
they will be governed are established. When the charter is
accepted, it will be necessary to hire additional staff. This
is not seen as a problem by the Charter Proposal Group. Unique
and creative teaching strategies will be necessary because of
the general purpose and plan of New Heights. This purpose and
plan can be separated into four distinct areas. The order in
which the areas are examined should not be interpreted as a
priority listing.
First, New Heights will be a cooperative effort between
the charter school, Independent School District 834, the City
of Stillwater and surrounding communities, the business
community, and parents of enrolled students. The charter school
is being proposed at a unique time for ISD 834. In the fall
of 1993, the district will be moving into a new high school.
As a result, three buildings currently used for ISD 834 students
will become available. The City of Stillwater has an interest
in one of the buildings. The City is very interested in working
cooperatively with groups who would like to make use of the
classroom space. The ISD 834 administration is also extremely
interested in a proposal that will be an aid to current school
programs and make use of surplus school space. Our desire is
to work coopertively and /or contractually with ISD 834 to provide
an Alternative Education Program.
Second, New Heights is proposing a pay schedule that is
based on merit. The particulars of this system have not yet
been defined, but the Charter Proposal Group is committed to
a plan that will reward staff for a job well done and allow
for removal of those who do not meet established standards.
Roughly, the plan will be based on four or five pay plateaus
which will allow staff to reach the top of the ISD 834 pay
schedule without becoming an "administrator."
Third, New Heights will become involved in the educational
process of incarcerated men and their families. Because of
its location in Stillwater, New Heights has an opportunity to
provide educational opportunities to residents of the State
Correctional Facility in Stillwater and residents of the
Washington County Jail.
Fourth, students at New Heights will be required to
participate in co- curricular activities. New Heights plans
to establish and feature a Drum and Bugle Corps /Marching Band
as a part of the curriculum.
The purpose of this activity is many fold. First, the
Charter Proposal Group believes in the educational importance
of co- curricular activities. Teamwork, discipline, sacrifice,
hard work, etc. are all "character building" features of this
type of activity.
Second, it allows for New Heights to have an identity that
is unique in Minnesota. Our mission is to be the best.
Third, it allows us to provide a cooperative opportunity
with ISD 834.
Within the basic concepts outlined above, staff will develop
a team with teaching strategies that will enable students to
become contributing members of society.
•
•
•
•
•
•
The curriculum at the elementary level will be tradi-
tional but the learning rate will be accelerated. There
will be an integrated learning approach, borrowing from
the whole language curriculum but learner outcomes will be
clearly defined and in terms that are easily understood by
parents.
The key to the accelerated learning rate will be how
the parents are involved in the education process. The
parents that select this school will agree to "teach"
their son or daughter one hour a day at home. This home
teaching will include structured dinner table discussions,
daily reading of selected literature by the parents to
their children, and more formal projects that require the
family to investigate and pass on their values, traditions
and religious beliefs to their children. This critical
portion of the student's education will not be left to chance
but daily and unit home lessons will be developed jointly
by parents and teachers.
Some of the parents that chose the school will have the
interest, ability and time to assume more of the teaching
duties at home. To support those parents, the school will
offer a continuum of options from enrolling the students in
school activities part of the day to just supplying the
parents with educational materials and parent support groups.
The amount of time the student spends at school may also vary
from year to year depending on the needs of learner and the
family.
2
•
LETTER OF INTENT
TO FORM A
CHARTER SCHOOL
UNDER
THE EDUCATION ACT
MINNESOTA STATUTE 265, Art. 9, Sec 3 (1991)
September 1, 1992
To the Board of Education, Independent School District 834:
The Board of Directors of New Heights Schools, Inc.,
requests authorization from the Board of Education of Independent
School District 834 (ISD 834) to establish and operate New
Heights Schools, Inc., as a non - profit, outcome -based school
in accordance with Article 9 of the Education Act. The focus
of the school will be to provide a program for students from
pre - school to post- secondary age, who are unsuccessful or
disenchanted with conventional schooling. The primary goal
of the program will be in aiding students in identifying, setting
a course for, and reaching their ultimate, God -given potential.
Students will be able to make a successful transition to work
or college, achieved through a diversified learning program
centering on principles of creativity, self - discipline, and
accountability.
EXECUTIVE SUMMARY
Our purposes for creating New Heights Schools as a
non - profit Charter School are consistent with the intent and
purposes of Article 9 of the Education Act:
- -To improve student learning,
- -To increase learning opportunities for students,
- -To encourage the use of different and innovative
teaching methods,
- -To establish new forms of accountability, and
- -To provide new -, professional opportunities for
teachers, including the opportunity to be respon-
sible for the learning and instruction at the site.
Page 1
"Fifty years ago, a group of researchers began an ambitious,
long -term study of 268 male college students, analyzing the
paths their lives were to take. Among these men, now in their
late 60's and 70's, the researchers found school performance
was little related to job competence (Readers Digest 08/92).
The problem that New Heights is attempting to address is
actually two -fold. Many students currently enrolled in our
state's educational system would be considered to be at -risk,
i.e., they are not currently on track toward high school
graduation. Programs for at -risk students are not new or unique.
The program that we propose will address problems faced by
at -risk students and provide ways to overcome these problems.
However, we also recognize that many high school graduates have
chosen or been placed in a program that has not adequately
prepared them for a vocation or further studies. Many fail.
to make a successful transition into the work force. Guidance
and parental involvement is frequently missing. The result
is a shortage of skilled and creative people.
In order for New Heights to be effective in meeting its
established goals, it is necessary that this school be a
cooperative effort with ISD 834 (especially programs currently
functioning for at -risk students), local public agencies, and
the business community. The result will be a benefit to ISD
834 in that the majority of students attracted to this school
will be students who are not currently enrolled in school
programs. It will also be an additional alternative school
option for ISD 834 on a cooperative and /or contract basis.
THE PRODUCT (PROGRAM DESCRIPTION)
This program is rooted in the key element of the uniqueness
of each individual. By understanding and addressing that, this
program will provide an environment where students and parents
have an active voice in planning and evaluating each student's
program. Although parental involvement is an important element,
it will not always be possible. However, it is possible that
each student have someone from outside the typical staff setting
1D=moo
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who will have involvement in their educational process. This
will require community and business involvement. It is important
that students know that someone is interested in them and what
they do with their life. Extraordinary efforts will be made
to involve parents on a consistent, day -to -day basis. Where
this is not possible, others will step in to fill the gap.
Another key factor that displays the uniqueness of New
Heights Schools is the pay structure for staff. Remuneration
will be based on accountability and productivity. The vision
for this school will be laid out before the staff. Measurable
goals will be established for each area. Salary will be
determined by how well these goals are met.
The general school curriculum will be integrated, project -
centered, and use appropriate texts and original materials
generated by teachers and students. The program will include:
-- School will be open twelve months a year, six days
a week, and will take advantage of extended hours.
- -The school setting will not be limited to a single
learning center. Satellite centers will be established
and utilized.
- -Each student will be required to complete a core
curriculum of writing /reading, mathematics /science,
health /physical education, history /geography, and
the arts.
- -Each student must demonstrate an ability to work, must
have employable skills, must demonstrate an ability
to work toward goals, and an ability to work
cooperatively with people.
- -Each student will be responsible to journal daily. In
that journal, they will be expected to begin formulating
dreams, and all that they can think or imagine.
- -By involving parents and community resources, each
student will receive a large amount of mentoring or
individualized instruction.
- -New Heights will make use of weekly and bi- weekly
evaluations. This is important for student growth and
allows for accountability and accurate staff evaluations.
Page 3
This also allows for incentives and rewards as students
and staff meet pre - determined goals.
- -Each student will be encouraged to be creative. This
is not a carte blanche to do whatever they want,
whenever they want, but, rather, an understanding of
the creative process. Special emphasis will be placed
on patience and perseverance. Each student will be
required to complete projects developed by themselves
and their teachers and that requires outside involvement.
In order to graduate, students will demonstrate their
ability to:
- - Communicate with words, numbers, and visuals.
- -Think and solve problems to meet personal and
academic needs.
-- Function as a citizen.
- -Work cooperatively, as well as independently.
-- Develop physical and emotional well- being.
- - Contribute to the well -being of society.
Students will be evaluated in a variety of ways. Measures
will include some or all of the following: oral, written, or
media presentations; student portfolios; real life applications;
judgements by staff, parents, self, and community and business
mentors.
OPERATIONS AND MANAGEMENT
THE BOARD OF DIRECTORS
The governing body for the school will be a board of not
more than twelve directors, composed of a majority of teachers.
This board will be responsible for policy decisions that will
keep the school operating within the philosophical principles
upon which the school is founded. It will be responsible for
hiring and dismissing staff, budgeting, contracting for services,
curriculum, and other operating procedures. The board will
operate by majority vote. The membership will consist of
parents, community members, and staff.
Page 4
•
•
•
The board will select a person or persons to oversee the
school operations. This person (or persons) may be members
of the school board. They will be accountable to the board.
It will be their responsibility to keep the staff moving toward
the established vision. They will be responsible for staff
evaluations. Staff will be accountable to them. In turn, staff
members will be hired to oversee a particular area of discipline
pertaining to New Heights. It will be their responsibility
to organize a teaching /mentoring team. This team will be
comprised of fellow teachers, aides, parents, and volunteers
from the business and local community.
It is the intention of New Heights Schools to begin
operation in 1993 when facilities open in ISD 834. However,
it is our desire to not be limited by that time schedule. A
provisional board will be established immediately for the purpose
of developing an operating contract. This provisional board
shall function for one year, beginning with the signing of the
contract. After one year, an elected board will be formed and
empowered. This board will govern under laws established by
the Education Act, Minnesota Statute 265, and by New Heights
Schools, Inc., by -laws.
New Heights will be subject to the auditing requirements
of Article 9, Section 3, subdivision 8(L) of the Act and will
adopt the appropriate financial and student accounting practices
as mandated by the Department of Education. Accounting records
will be audited annually by a public accounting firm contracted
by the Charter School Board of Directors. It will provide
instruction for more than the required number of days, as stated
by State Law.
New Heights assumes liability with respect to all activities
related to the school, and, as such, will obtain appropriate
liability insurance as required by law.
THE STILLWATER JUNIOR HIGH SCHOOL
A Reuse Study
Sponsored by the
Stillwater Area Schools
in cooperation with the
Preservation Alliance of Minnesota
Editorial and production assistance by Joan Mathison and Marvel Anderson.
Historic photographs courtesy of the Minnesota] Historical Society.
Designed and typeset by Jody Keppers.
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The Stillwater Junior High School
A Reuse Study
Prepared by the Preservation Alliance of Minnesota
The Consultation was sponsored by the Stillwater Area Schools
in cooperation with the Preservation Alliance of Minnesota.
Members of the consultation team were:
Rolf T. Anderson
Preservation Alliance of Minnesota
Mark S. Balay
Mark S. Balay Architects
Neal Casey
Stillwater Area Economic and Development Corp.
Charles Leer
Charles Leer & Associates
Stuart E. MacDonald
MacDonald and Mack Architects
Joan Mathison
Hometown Futures
Ann Pung - Terwedo
City of Stillwater
Karen Rose
Stillwater Area Schools
Stephen S. Russell
City of Stillwater
Tim Stefan
Stefan Associates
Robert Vogel
Preservation Alliance of Minnesota
Scott Wende
Architecture, Urban Design, and Community Planning
Contents
Stillwater Junior High School Reuse Study
Executive Summary 1
Alternatives 2
Recommendations 3
Introduction 5
Concept 5
Study Purpose 5
Consulting team 6
Chronology
Stillwater Junior High, West and East Wings/
Washington Elementary School 11
Background /Summary
of Existing Conditions 15
Historic Overview 15
Historical Significance 16
Existing Conditions 18
Issues 19
Alternatives and Recommendations 23
Alternatives 23
Recommendations 24
Cost Analysis
for Operation and Rehabilitation 29
Operating Expenses: West Wing 29
Cost of Rehabilitation: West Wing 29
Strategic Plan
September 1992 — August 1993 33
Stillwater Junior High School Reuse Study
Appendix A:
Architectural Plans 37
Appendix B:
Reuse Potential for the Washington School 39
Appendix C:
Zoning Regulations
for the Stillwater Junior High 41
Appendix D:
Evaluation of Federal Relief Educational Facilities 43
Description and Significance 43
National Register Requirements 44
Appendix E:
Estimated Demolition Costs 45
Executive Summary
Stillwater Junior High School Reuse Study
On June 12, 1992, the Reuse Consulting Team met at the West
Wing of the Stillwater Junior High School to evaluate the build-
ing and determine potential uses for the property. Located on
Pine Street across from the historic Washington County Court-
house, the building includes classroom facilities, an auditorium,
gymnasium, and swimming pool. The entire complex will be
vacated by the Stillwater Area Schools in late 1993 when the
current High School will be converted into the Junior High.
During a three day consultation process, the team inspected the
site and examined the condition of the building. Interviews were
conducted with individuals familiar with the issues impacting the
site and a variety of potential users. Although the West Wing
was the focus of the study, the East Wing and the Washington
Elementary School were also reviewed.
This final report was prepared in order to develop recommenda-
tions for the potential reuse of the school, and to assist the
Stillwater Area Schools, the City of Stillwater, and other inter-
ested individuals and organizations in planning for the future of
the building.
1
Alternatives
2
Stillwater Junior High School Reuse Study
After analyzing the resulting information, the consulting team
de' eloped the following alternatives:
1. Demolition
Stillwater Area Schools would demolish the West Wing and
sell the associated property.
2. Single- function reuse
This alternative assumes that the West Wing would be uti-
lized for a single use only, such as a new type of academic
facility.
3. Mixed - function reuse
This alternative assumes that the West Wing would be uti-
lized by several users for a variety of functions. Compatible
uses for the building could include the following:
A. Community education /recreation facility
B. A center for studio and performing arts
C. Office space for nonprofit and social service organiza-
tions
D. Classrooms and physical education facilities for private
providers.
4. Do nothing
This alternative assumes that a
reuse is not actively investigated or
found; however, the building would
not be demolished and maintenance
would be performed in order to
prevent any deterioration of the
building fabric.
The West Wing circa March 1946
Recommendations
Stillwater Junior High School Reuse Study
After carefully considering the various issues and possible uses
for the West Wing, the consulting team recommends Alternative
3: Mixed - function reuse.
Demolition (Alternative 1) was not recommended because the
building is structurally sound and there is strong community
support in favor of preservation and reuse. The building is of
local historical significance and continues to serve as a promi-
nent visual landmark. In addition, demolition costs could be
extremely high.
Single- function reuse (Alternative 2) was not the initial recom-
mendation, although it is considered a feasible option. However,
relatively few uses of this type were suggested during the reuse
process.
Mixed - function reuse (Alternative 3) was selected because it
offers the highest potential for utilizing the school building to its
optimum capacity. A remarkable variety of uses were suggested
during the interview process including facilities which could
meet recreational, educational, cultural, and social needs in the
community. By selecting the proper combination of users, the
community could best be served by the project the financial
viability of reuse is greatly enhanced.
Both Alternatives 2 and 3 assume that
ownership would remain in public
hands or be transferred to a nonprofit
organization. The cost of rehabilita-
tion is such that a private owner
simply cannot be attracted to the
project.
The West Wing (left) and the nearby
Washington County Courthouse
4
Stillwater Junior High School Reuse Study
Do nothing (Alternative 4) was not recommended unless Alterna-
tives 2 or 3 are not implemented in the foreseeable future, in which
case the building should be secured and maintained.
Fortunately, the West Wing will not be vacated for another year,
allowing an ideal time period in which to convene a task force to
further explore the possibility of adaptive reuse of the building.
This will allow adequate time to gather additional information,
review financing options, develop architectural plans, market the
facility, and acquire commitments from potential users. This
process will allow the School District and the City of Stillwater to
reach a well thought -out decision concerning the West Wing by
September 1993.11
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Introduction
Concept
Study Purpose
Stillwater Junior High School Reuse Study
Preservation consultation teams provide expertise in architecture,
finance, and reuse to the owners of vacant and sometimes threat-
ened historic buildings. As a part of its program, the Preservation
Alliance of Minnesota, a nonprofit, statewide organization, .
coordinates the activities of consulting teams, directs their on -site
investigations, and prepares reports based upon the findings of
the teams. The teams are composed of professionals including a
principal investigator, preservation architect, an economic con-
sultant, and a development specialist. This program is patterned
after the Preservation Advisory Services Team (PAST) devel-
oped by the Midwest Regional Office of the National Trust for
Historic Preservation.
Entrance to the
Gymnasium
School District #834 of Stillwater, Minnesota, has planned a new
Senior High School which will be open in the fall of 1993. The
construction of this new facility results in the closing of three
existing school buildings: one elementary school and the East
and West Wings of the Stillwater Junior High. The objective of
this study is to identify practical possibilities of adaptive reuse
for the West Wing of the Stillwater Junior High School.
5
Consulting team:
Stillwater Junior High School Reuse Study
Rolf T. Anderson
President
Preservation Alliance of Minnesota
P.O. Box 582804
Minneapolis, MN 55458
Mr. Anderson is the President of the Preservation Alliance of
Minnesota and he served as the Principal Investigator for the
Stillwater Junior High School Reuse Study. He also serves as a
consultant for the State Historic Preservation Office of the Minne-
sota Historical Society. His projects include the National Register
Nomination for the Minneapolis Warehouse Historic District and
studies on State Park Rustic Architecture and Federal Relief
Construction in Minnesota. Mr. Anderson was the Principal Inves-
tigator for the Joyce Estate and Tettegouche Camp Reuse Studies.
Mark S. Balay
Architect
Mark S. Balay Architects
122 N. Main, Suite B
Stillwater, MN 55082
Mr. Balay founded his firm in Dallas, Texas, in 1976, where he
practiced as a design architect for 10 years. Originally raised and
educated in the Midwestern state of Indiana, he made a business
relocation to the Minnesota/Wisconsin area. He has a professional
background including corporate architecture, retail design, and
historical research. Mr. Balay has completed projects that include
adaptive reuse of local commercial and residential properties.
Neal Casey
Executive Director
Stillwater Area Economic and Development Corporation ( SAEDC)
423 South Main Street
Stillwater, MN 55082
Mr. Casey is the Executive Director of the Stillwater Area Eco-
nomic and Development Corporation (SAEDC) representing
Stillwater, Oak Park Heights, Bayport, Lake Elmo and Stillwater,
Baytown and Grant townships. He is a retired vice - president of
corporate marketing of Ellerbe Becket Architects and Engineers.
Stillwater Junior High School Reuse Study
Charles Leer
Development Consultant
Charles Leer & Associates, Ltd.
400 Third Avenue North
Minneapolis, MN 55401
Mr. Leer is a real estate developer and consultant specializing in
the area of adaptive reuse. He is also a lawyer and real estate
broker. Mr. Leer's projects in the Minneapolis Warehouse
Historic District, all of which have won design awards, include
the Guthrie's Laboratory Theater, The Minnesota Opera Center
and Ruby's Cabaret. Mr. Leer is a graduate of Dartmouth Col-
lege and New York University School of Law.
Stuart E. MacDonald
Architect
MacDonald and Mack Architects, Ltd.
712 Grain Exchange Building
Minneapolis, MN 55415
Mr. MacDonald is a restoration architect and a partner in the firm
of MacDonald and Mack Architects which specializes in historic
properties. His firm was responsible for the restoration of Split
Rock Lighthouse and the William Gray Purcell House. Mr.
MacDonald participated in the Joyce Estate and Tettegouche
Camp Reuse Studies.
Joan Mathison
Comprehensive Community Development Consultant
Hometown Futures
4418 W. Lake Harriet Parkway, Suite 204
Minneapolis, MN 55410
Ms. Mathison is a partner in Hometown Futures, a consulting
firm specializing in economic development within the context of
historic preservation. Her clients have included the National
Main Street Center and the State of Minnesota Department of
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Stillwater Junior High School Reuse Study
Trade and Economic Development, as well as a number of com-
munities throughout the state. Ms. Mathison managed the Main
Street program in Fergus Falls and served as executive of the
Hastings Chamber of Commerce, a National Main Street city.
Ann Pung - Terwedo
City Planner
City of Stillwater
Municipal Building
216 N. 4th street
Stillwater, MN 55082
Ms. Pung - Terwedo has been the city planner for Stillwater for five
years. She serves on the Heritage Preservation Commission of '
Stillwater and is the project director of the Downtown Historic
Survey which will lead to the designation of downtown Stillwater
on the National Register of Historic Places.
Karen Rose
School Board Member
School District #834
1875 South Greeley Street
Stillwater, MN 55082
Mrs. Rose has served on the District #834 School Board since
1984. She and her husband, Dr. Tom Rose, have raised their two
children in the Stillwater community. In her professional life Mrs.
Rose has been a registered nurse, a public health nurse, and, in
addition to her long service on the school board, she is a volunteer
at the Stonebridge Elementary School. She is also a wildlife artist.
Stillwater Junior High School Reuse Study
Stephen S. Russell, ACIP
Community Development Director
City of Stillwater
Municipal Building
216 N. 4th Street
Stillwater, MN 55082
Mr. Russell has served as Community Development Director for
Stillwater for six years. Previously he was the Associate Planner
for the cities of Capitola and Santa Cruz, California.
Tim Stefan
Architect
Stefan Associates
807 N. 4th Street
Stillwater, MN 55082
Mr. Stefan has practiced architecture in Minnesota since 1986.
He is a member of the Stillwater Heritage Preservation Commis-
sion. His experience in historic building renovation includes the
adaptive reuse of the former Minnesota Historical Society build-
ing, Burrels Warf, a mixed -use complex in London, England, and
various commercial structures in Stillwater.
Robert Vogel
Vice - President
Preservation Alliance
270 Brimhall Street
St. Paul, MN 55105
Mr. Vogel is the Vice - President of the Preservation Alliance of
Minnesota. He is an historical geographer and the President of
Robert C. Vogel and Associates, a cultural resource consulting
firm specializing in history, archaeology, and preservation
planning. Mr. Vogel is the Historic Preservation Planner for the
City of Cottage Grove and has served as the principal
investigator for many cultural resource studies. He has authored -
a variety of books, articles, reviews, and technical papers.
10
Stillwater Junior High School Reuse Study
S cott Wende
Architect
Architecture, Urban Design and Community -Based Planning
4719 30th Ave. South
Minneapolis, MN 55406
Mr. Wende has practiced as an architect and urban designer for the
Past 18 years. His experience has ranged from regional urban
design and transportation projects to community and neighborhood
planning issues. Past architectural work has ranged from restora-
ti on and adaptive reuse to new commercial and residential
construction. He has developed and presented participatory design
models and implementation methods for community development.
Mr. Wende has also initiated, developed and presented conferences,
and workshops for state, local and community groups on commu-
nity -based design process.■
Stillwater Junior High School Reuse Study
Chronology
Stillwater Junior High, West and East Wings/Washington Elementary School
1850 Under Minnesota Territorial law, the
Stillwater School District was established
and became District #1.
1862 After Minnesota became a state, the Stillwa-
ter School District was the to be formed
by the State Legislature.
1869 Central School was built on the east side of
Third Street at Pine. This wooden structure
was later torn down and the material was
used to build the Schulenberg School.
1873 Lincoln High School, Stillwater's first high
school, was built at North Second & Laurel.
1887 A new high school was built on the west
side of Third Street at Pine.
1921 The Tozer Memorial Foundation, estab-
lished through the will of David Tozer, a
local lumberman, donated $75,000 to the
City of Stillwater. The city in turn gave the
money to the School Board which allocated .
the funds to build a high school gymnasium.
1922 A $150,000 bond issue was passed to build
an addition to the Stillwater High School.
The gymnasium and auditorium buildings
were funded.
1923 The school district held the formal opening
of the gymnasium and auditorium buildings.
1927 The classroom section of the West Wing of
the Junior High is completed.
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Stillwater Junior High School Reuse Study
F 1937
April 1937
October 1937
Dr. Fred Engelhart, Professor of Educational
Administration, University of Minnesota,
characterized the school buildings in Stillwa-
ter as "the worst in the state." A survey of the
local situation was made by a class of gradu-
ate students of the University directed by Dr.
Engelhart.
President Roosevelt called for lists of pre-
ferred Public Works Administration projects.
Captain R.A. Radford, regional PWA direc-
tor, left for Washington to personally appeal
to Harry Hopkins for release of funds for
Minnesota.
The official PWA offer to the School Board
was received. The offer included a grant of
$203,985 to be used in the construction of two
new school buildings: the Washington
Elementary School, and the Junior High
School located on the east side of Third Street
at Pine and now known as the East Wing of
the Junior High. A bond issue for $247,500
was approved by a 12 to 1 vote thereby
assuring that the funding would be complete.
1938 The Washington School was completed,
replacing 4 other school buildings.
1939 The East Wing of the Stillwater Junior High
was completed.
1949 The Gymnasium Improvement Plan for the
West Wing of the Junior High was made
possible by a $120,000 donation from the
Tozer Foundation. The plan called for the
expansion of the existing gym and the addi-
tion of a swimming pool. The additional
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Stillwater Junior High School Reuse Study
auditorium seating provided a facility that
could benefit the entire community as well
as the school population.
1957 A fire caused $250,000 in damages to the
Stillwater High School.
1960 The new Stillwater High School was built at
525 West Marsh Street.
1991 The construction of a new Stillwater High
School at the intersection of County Road
#5 and Highway #36 begins. Plans are made
by the Stillwater Area Schools, with the
assistance of the City of Stillwater, to
implement a Reuse Study of the three
vacated school buildings as a result of the
new school opening in 1993.11
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Stillwater Junior High School Reuse Study
Background /Summary
of Existing Conditions
Historic Overview
The Stillwater Junior High School is a combination of structures
built over a 20 year period on both sides of Third Street at Pine.
Schools have long been associated with these sites beginning in
1869 with the construction of Central School (now razed) on the
east side. Together with the old Baptist Church, a variety of
older homes, and the Historic Courthouse built in 1867 -69, they
comprise historic streetscapes with strong associations to the
community. -
The first building constructed on the site which we now call the
West Wing was the High School built in 1887. This Ro-
manesque Style building was later destroyed by fire in 1957.
During the 1920s the building was extended to the west by three
major additions until a complex was formed which occupied the
entire block. These surviving additions include the gymnasium
designed by Stebbins and Haxby and completed in 1923 with a
$75,000 grant donated by the Tozer Memorial Foundation, the
auditorium built in the same year, and classroom
facilities constructed above the auditorium in 1927.
Architecturally, these additions feature Medieval
Style characteristics such as stone window surrounds
and a parapet with crenellations.
The Depression Era brought the construction of two
new school buildings in Stillwater through the assis-
tance of the Public Works Administration (PWA),
the major construction agency of Franklin
Roosevelt's federal relief programs of the New Deal.
A $203,985 grant facilitated the construction of the
Washington School in 1938 and the East Wing of the
Junior High in 1939. Both buildings were designed
by the firm of Corwin and Holm and were con-
structed in the Moderne Style which was typical of
the period.
The Old High School circa 1888
Stillwater Junior High School Reuse Study
Historical
Significance
16
Another federally sponsored project was the completion of a mural
around the stage of the auditorium in the West Wing in 1937. This
project was sponsored by the Federal Art Project of the Works
Projects Administration which utilized unemployed artists to
provide works of art for public buildings throughout the state. The
Mural depicted industry, the arts, agriculture, and education and
as completed by Muriel Ibling.
Tile last major change to the West Wing occurred in 1949 and once
a ain involved the Tozer Foundation which donated $120,000 in
oder to expand the gymnasium and construct a swimming pool.
Prior to the Reuse Study, the historical significance of the East and
West Wings and the Washington School and their potential eligi-
bility for placement on the National Register of Historic Places had
npt been determined. However, it was believed that an initial
assessment of these buildings should be made as part of the study.
An examination of the West Wing has led to the conclusion that
t1 a building's rather minimal stylistic features probably preclude
the structure from being considered architecturally important.
WPA Auditorium Mural by Murial Ibling
PWA Plaque in the lobby of the East Wing
Stillwater Junior High School Reuse Study
However, additional research may yield information about the
building's significance in the context of the history of education
in Stillwater. The building's association with the Tozer family
may also be of historical interest. A very important artistic
feature is the large mural in the auditorium by the WPA Federal
Art Project. The mural paintings and other works of art from the
federal art programs have received considered attention in recent
years and any long range plans for the West Wing should include
the restoration of the mural, which has been painted over.
This initial evaluation of the West Wing has concluded that in
the absence of additional research, the building may not be
eligible for the National Register of Historic Places; however, it
certainly appears to be a locally significant structure.
Both the East Wing of the Junior High and the Washington
School were projects by the Public Works Administration. The
historical importance of such structures has been evaluated in a
study conducted by the State Historic Preservation Office of the
Minnesota Historical Society entitled, "Federal Relief Construc-
tion in Minnesota, 1933 - 1941." This study outlines the
registration requirements which a building must meet in order to
be listed on the National Register. Both schools are intact and
relatively unaltered examples of such projects and appear to meet
these requirements (See Appendix D). The Washington School
in particular, which still retains its original windows on the
principal facade, possesses an unusually high degree of architec-
tural integrity. In addition, both buildings are rare examples of
the Moderne Style in Stillwater.
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Existing Conditions
Stone panel on the gymnasium
identifying architects
Stebbins and Haxby
Stillwater Junior High School Reuse Study
The East and West Wings of the Junior High and the Washington
School are all considered structurally sound and will continue to be
occupied until late 1993. At that time the Junior H igh will shift to
4 he vacated Senior High.
Although the Reuse Team is focusing specifically on the West
Wing, a recent offer to purchase the East Wing has become a
Major issue in the reuse discussion. Cub Foods would like to
purchase the East Wing and use the building as their corporate
headquarters. They are also willing to purchase the West Wing
and have suggested donating it to the City of Stillwater for a
Community center if there is an interest on the part of the city. A
lcey issue is the company's need for additional parking space,
E ither on land associated with the West Wing or at an additional`
site, and this matter needs to be successfully resolved before a sale
Could be completed.■
ISSUES
The East Wing circa 1938
Stillwater Junior High School Reuse Study
The process established by the reuse study team for identifying
issues consisted of a series of on -site interviews. The study team,
with assistance from the City of Stillwater and School District
834, selected interviewees with diverse interests and viewpoints.
The primary purpose of the interview process was to allow
community leaders and representatives of groups with a special
interest in the disposition of the West Wing property an opportu-
nity to speak candidly to the issue. A secondary purpose was to
provide study team members with a "feel" for the Stillwater
community's reaction to the community center reuse scenario.
An informal but confidential interview process was used to allow
each person interviewed to define their own particular concerns,
and to encourage open and equitable exchanges between
interviewees and team members.
The issues raised during the two -day interview process were
reviewed by the study team. A process of evaluation, discussion,
and consensus building was used to refine, combine, add to or
eliminate issues. The following paragraphs discuss the issues in
general terms. Issues have been framed as questions addressed to
policy makers. No attempt has been made to rank issues as to
priority.
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Stillwater Junior High School Reuse Study
Should the School District sell the Junior High School (East
and West Wings) to Cub Foods?
Cub Foods has made an offer to purchase both buildings with the
condition that the West Wing be donated for public use as a com-
munity center. The District wishes to end its involvement with
both buildings, which will not be vacated until 1993. Any demoli-
tion costs are expected to be high. Finally, both the city and the
School District appear anxious to retain Cub Foods as a corporate
citizen in Stillwater.
Should the City of Stillwater assume ownership of the West
Wing?
The city is uncertain about assuming ownership of the West Wing
and its role in such a project. However, the city is committed to the
preservation, protection, and use of its historic buildings and
actively supports private sector development of economically
viable properties, and, therefore, should be looked to as a potential
p artner in any reuse project.
Is the West Wing historically significant and of preser-
vation?
The West Wing has not been determined eligible for listing on the
National Register of Historic Places although it may be locally
Significant. In addition, there appears to be widespread community
support for preserving and reusing the building, which is an estab-
lished and familiar feature of the neighborhood.
What are the design issues involved in reusing the West Wing?
The building itself appears to be structurally sound and well
maintained. Considerable work may be needed to bring it up to
code and meet accessibility requirements. However, based on the
Selected uses it is possible that interior modification may be mini-
al other than handicap access. Reuse of the building for
r esidential or office uses would require substantial modification if
all interior spaces are converted.
Stillwater Junior High School Reuse Study
How will reuse of the West Wing affect the surrounding
neighborhood?
Parking is the primary concern among city officials and neigh-
borhood residents. If Cub Foods moves into the East Wing, part
of the West Wing property may need to be used for employee
parking, leaving only a limited number of parking spaces for
West Wing users. While several neighbors have come forward
publicly in support of reusing the West Wing, there are those
who prefer demolition of the school building and converting the
land to residential use or to open space.
Is reuse of the West Wing economically viable?
This is the core question to be asked in evaluating the merits of
any of the reuse scenarios. Any reuse may require a substantial
investment, and operating costs must be taken into consideration.
The building is poorly suited for private development, either as
office space, housing, or for commercial purposes. Competition
with existing business enterprises was also cited by several of
those interviewed as a negative factor in assessing the West
Wing's redevelopment potential. The array of public and non-
profit agencies and organizations which have expressed an
interest in using a rehabilitated West Wing may need to develop
partnerships and explore funding sources. •
21
Stillwater Junior High School Reuse Study
Alternatives and Recommendations
Alternatives
After analyzing the issues affecting the West Wing, the Reuse
Consulting Team examined a wide range of alternatives from
demolition to the sale of the building to a private owner. How-
ever, the complexity of the building and the requirements of
rehabilitation limited the number of options. For example, hous-
ing was not considered a particularly viable alternative. Attention
focused on uses which could best utilize the broad range of
facilities found within the building.
Ultimately, the following options were developed for consider-
ation:
1. Demolition
Stillwater Area Schools would demolish the West Wing and
sell the associated property.
2. Single - function reuse
This alternative assumes that the West Wing would be
utilized for a single use only, such as a new type of aca-
demic facility.
3. Mixed - function reuse
This alternative assumes that the West Wing would be
utilized by several users for a variety of functions. Compat-
ible uses for the building could include the following:
A. Community education/recreation facility
B. A center for studio and performing arts
C. Office space for nonprofit and social service organiza-
tions
D. Classrooms and physical education facilities for private
providers -
4. Do nothing
This alternative assumes that a reuse is not actively investi-
gated or found; however, the building would not be
demolished and maintenance would be performed in order
to prevent any deterioration of the building fabric.
23
24
Stillwater
The West Wing circa 1923
unior High School Reuse Study
Recommendations
Alternative 1
DemOition was not recommended because the West Wing is well -
built and structurally sound, and reuse of the building is financially
feasible. In addition, there is unusually strong community support
for the preservation and reuse of the building. With few excep-
tions those people interviewed by the reuse team, including nearby
residnts, expressed their belief that the building is an asset to the
community. Even those individuals who doubted the historical
importance of the West Wing felt that the visual presence of the
structure was an important aspect of the streetscape. While the
West Wing may not be eligible for listing on the National Register
of Historic Places, it remains a locally significant structure in
Stillwater.
Another disincentive for demolition is the high cost of removing
the b ilding and clearing the site, which could easily exceed
$500000. Even if the building were removed, the land would have
an extremely limited value in the private market.
A contemporary view of the West Wing
Stillwater Junior High School Reuse Study
Alternative 2
Single - function reuse of the West Wing was not the initial
recommendation of the reuse consulting team although this may
be considered a feasible option. However, relatively few single
uses were suggested during the course of the interview process.
A K -12 charter school was one proposed option of this type,
although this group welcomed other recreational and community
uses for the building.
Alternative 3
Mixed- function reuse of the West Wing was selected by the
reuse team because it offers the highest potential for utilizing the
school building to its optimum capacity. A remarkable variety of
compatible uses were suggested during the interview process,
including programs and facilities which could meet recreational,
educational, cultural, and social needs in the community. By
selecting the proper combination of users, the community would
benefit and the financial viability of the project would be greatly
enhanced. The central location of the building was also consid-
25
26
Stillwater, Junior High School Reuse Study
ered an important asset for mixed - function reuse. The suggested
uses for the building were generally divided among the following
categories:
Community education/recreation facility
Programs might include an early childhood program, an
expanded day program in adult education, an aquatic
program for children, an aquatic and aerobic day pro-
gram for seniors, a family literacy center, alternative
junior and senior high schools, and a place which could
meet juvenile and teenage needs for recreation, attention,
and diversion.
B. A center for studio and performing arts
The St. Croix Arts Task Force recently recommended the
formation of an area -wide arts council, increased govern-
mental support for the arts, and an increase in arts
education opportunities. The task force also recom-
mended that an arts center should be established in
Stillwater which would offer performance, studio, and
exhibition space, and a film theater.
C. Office space for nonprofit and social service organiza-
tions
A significant number of agencies and organizations were
suggested as potential users of the West Wing. These
included several social service organizations which
provide youth and family programs as well as groups like
the United Way and the American Red Cross. A study
was completed in 1989 which investigated the concept of
a shared facility for social and community services in the
St. Croix Valley.
I . Classrooms and physical education facilities for
private providers
A nearby private school expressed an interest in leasing
classroom, auditorium, and gymnasium space in the West
Wing.
Moderne style detail
from the East Wing
Stillwater Junior High School Reuse Study
Alternative 4
This alternative assumes that nothing will be done because a
reuse is either not actively investigated or found; however, the
building would not be demolished and maintenance would be
performed in order to prevent any deterioration of the building
fabric.
The consulting team also reached the following conclusions;
• Ownership of the West Wing will need to remain in public
hands or be transferred to a nonprofit agency. A private
developer will not be attracted to the project because of its
high conversion costs and complex layout.
• The City of Stillwater may be the logical facilitator of the
reuse project although it may not be the final owner of the
property. Cooperative partnerships may be required for the
project, with, for example, the HRA. Tax increment financ-
ing or borrowing from existing increments might also be
necessary.
27
Stillwater
Junior. High School Reuse Study
• Stillwater Area Schools and the City of Stillwater should be
congratulated for their foresight and interest in exploring the
p ssibility of reuse long before the building will be vacated.
As described in the Strategic Plan, this will allow an ideal
time period in which to convene a task force to study the
adaptive reuse of the building. This will provide an opportu-
nity to gather additional information, review financing
options, develop architectural plans, market the facility, and
acquire commitments from potential users. This process will
assist the School District and the City of Stillwater in reach-
ing a well thought -out decision concerning the West Wing by
September 1993.•
Stillwater Junior High School Reuse Study
Cost Analysis for Operation and Rehabilitation
Operating Expenses:
West Wing*
Cost of Rehabilitation:
West Wing
Operation and Maintenance: $ 76,120 **
Fuel/Electricity: 39,144
$115,264
or $1.77 per sq ft * **
* Based on the figures by Anderson/Dale Architects from December 1988
** It is not known whether this figure includes insurance
* **
It was assumed that the West Wing contains approximately 65,000
square feet.
These costs are broken down based on functional areas of the
building. Thus, the work could be completed in several phases in
order to extend the expense over a period of time. These costs
include all new mechanical and electrical systems, a sprinkler
system, and new windows and rest rooms. (If new heating,
ventilation, and cooling systems are installed, the Power Plant
could be removed.) The building will meet all requirements for
safety, egress, and handicap access based on the 1992 Americans
with Disabilities Act.
In order to provide handicap access and meet safety codes for
egress, the area between the auditorium and the gymnasium
would be enclosed. A stairway and elevator would be installed in
the south end and a stairway with rear access to the north. This
would greatly reduce the cost and complexity of installing these
features in the existing structure and would create a large atrium
space.
1. Construct New Circulation Core . $910,000
(Approximate area of 5,400 square feet at an
assumed cost of $150 per square foot plus an
assumed elevator cost of $100,000)
a. Enclose the area between the Auditorium and
Gymnasium.
b. Create a main exterior entrance on the build-
ings' north side.
c . Provide a skylight roof.
I
Plan for the proposed circulation core
30
Stillyvater Junior High School Reuse Study
(]
ENTRY COURT -
STAIR TOWER
L
ELEVATOR
Stillwater Junior High School Reuse Study
d. Install an elevator at the south end of the circula-
tion core to service all floor levels.
e. Install stair towers at the north and south ends of
the circulation core.
2. Renovate the Auditorium $300,000
(Approximate area of 16,600 square feet at an
assumed lump -sum cost of $300,000)
a. Repair or replace theatre equipment. -
b. Provide wall, floor and ceiling finishes and
investigate the feasibility and cost of restoring
the WPA -era mural.
c. Install seating.
3. Renovate Two Floor Levels
above the Auditorium $664,000
(Approximate area of 16,600 square feet at an
assumed cost of $40 per square foot)
a. Revise non -load- bearing partition locations, as
needed.
b. Provide wall, floor and ceiling finishes.
4. Renovate the Gymnasium and Pool $775,000
(Approximate area of 31,000 square feet at an
assumed cost of $25 per square foot)
a. Remodel gymnasium service and entry areas.
b. Repair pool.
c. Remodel and downsize locker rooms and create
new multi- purpose space(s).
d. Provide wall, floor and ceiling finishes.
Total $2,649,000
(Average cost per square foot = $38)
Note that the above costs do not include the following:
Site work and associated demolition
Asbestos removal ($215,000 - $275,000)
Contingencies (assume 25 %)
Professional Fees (assume 10%)
Parking (200 stalls at $6,000 per stall = $1,200,000)11
31
32
The West Wing circa 1938
Stillwater
unior High School Reuse Study
Stillwater Junior High School Reuse Study
Strategic Plan September 1992 — August 1993
The West Wing circa 1928
The consulting team recommends that the Stillwater School
District and the City of Stillwater adopt a strategic plan to be
implemented during the 1992 -93 school year, the last year the
East and West Wings are scheduled to be used by the district.
Such a plan, which should give decision- makers ample time to
thoroughly consider the reuse potential of this historic commu-
nity resource, is critical before making any final decisions about
the disposition of the West Wing.
Although the findings and conclusions reached by the consulting
team, based on the best information available at this time, sug-
gest there may be a range of adaptive reuses of the property and
therefore preservation is warranted, clearly more study is needed
before proceeding with a project. At a minimum, the district and
the city need architectural plans of the current structure and any
proposed renovations, construction cost estimates, operating cost
projections, commitments from potential users, and commit-
ments from financing sources. A well - conceived and executed
strategic plan ought to provide this type of information and give
the district and the city a solid basis for a final decision.
33
34
Stillw Junior High School Reuse Study
A t the core of the strategic plan would be a special task force
comprised of representatives of a cross- section of the community.
The interviews conducted by the consulting team revealed a strong
interest in preserving the buildings among a wide range of local
groups and individuals. Some noted that this may be an opportu-
nity for a unique cooperative undertaking. To facilitate cooperation
and investment in the project by the many elements of the Stillwa-
tr community, the task force should include representatives from
the following areas:
• Governmental Bodies — the school district, the city, Wash-
ington County, the Housing and Redevelopment Authority
and other appropriate governmental agencies;
•
Private, Nonprofit Organizations— United Way, Red Cross,
St. Croix Arts Task Force, philanthropic foundations, Stillwa-
ter Area Economic and Development Corporation, and other
interested organizations;
Business — Cub Foods, mortgage bankers and others with
financial expertise, real estate and tax lawyers, architects,
educators, local merchants, real estate brokers and local
corporations; and
• Neighborhood Residents
The mission of the task force would be to compile and analyze
information about the possible adaptive reuse of the facilities and
tD make recommendations to the school district and the city. The
task force should include enough members to provide broad repre-
sentation and to reasonably allocate the work load and yet not be
large as to be unwieldy. The task force ought to have access to
lerical staff as well as the city's economic development staff and
a budget sufficient to retain design and real estate professionals to
Delp complete its work.
Stillwater Junior High School Reuse Study
The specific steps to be taken under the strategic plan could be as
follows:
September 1992:
School district and city select special tax force members, set
task force budget and schedule meetings for the next 12
months.
October 1992:
Task force retains architect to provide information required
in determining appropriate adaptive reuse of facilities;
architect's first job would be to prepare "as- built" plans of
the facilities and three- dimensional working model;
architect's next job would be to determine cost of general
building code compliance, particularly handicap accessibil-
ity and environmental clean-up.
November - December 1992:
Task force reviews various reuse alternatives, identifying
costs and benefits of each approach and how it might be
financed; task force makes preliminary findings as to the
optimum reuse option and submits written report to the
school district and the city.
January 1993:
Task force presents preliminary findings in a "town meet-
ing" format with the public invited to comment;
presentation should include enough graphic materials,
including functional diagrams and an architectural model of
the proposed reuse, to permit the public to "see" the project;
presentation should also include a report on the feasibility
of financing the project.
February - April 1993:
Task force incorporates changes to plans for reuse based on
public input and prepares package of materials on project
for presentation to potential users and funders; presentation
materials should include reasonably detailed plans, architec-
tural model, construction cost estimates, projected operating
costs, and annual/monthly cost to users; task force seeks
preliminary commitments from users and funders.
35
36
Stillwater Junior High School Reuse Study
May 1993:
I Task force presents to the school district and the city a written
report on feasibility of optimum reuse project, including
preliminary commitments from potential users and funders;
the school district and the city decide whether project is
acceptable and, if so, on what terms and conditions.
June - August 1993:
Task force, with the help of the city's economic development
staff, seeks to secure final and binding commitments from
potential users and sources of financing/funding; task force
completes its work by submitting final report to the school
district and the city.
all goes according to plan, by August 1993 the basic groundwork
for a project should be in place. Of course, the task force is likely
to encounter situations that may delay the process: for example,
e'disting building conditions may be worse than anticipated; key
Potential users may drop out changes in the tax laws may require
rethinking the proposed financing structure. However, there is also
the, possibility that a consensus on adaptive reuse may emerge
early on in the process, accelerating the above schedule, and
leaving more time to deal with the inevitable problem areas. The
key is to set concrete and reasonably attainable goals for the task
force and then let the task force take the lead.•
Appendix A:
Architectural Plans
�-�
Amp
GYMNASIUM
(SWIMMING POOL BELOW)
Stillwater Junior High School Reuse Study
First Floor Plan
Plans adapted from construction drawings by Rose & Harris, and Stebbins & Haxby,
dated June 5,1922, and from drawings by Eugene D. Corwin dated May 1, 1950.
AUDITORIUM
Stillwater Junior High School Reuse Study
�r
GYMNASIUM
-
_
MO R1111111
Second Floor Plan
38
1
CLASSROOMS
1R
Stillwater Junior High School Reuse Study
Appendix B:
Reuse Potential for the Washington .School
Washington School
Although the primary focus of the Consulting Team was an
evaluation of the reuse potential of the West Wing, the team also
toured the Washington School. This building was analyzed in
terms of its reuse potential and a comparison was also made with
the West Wing.
The building is an excellent example of an educational facility
constructed through the sponsorship of a federal relief program
of the Depression Era, namely the Federal Emergency
Administration of Public Works, commonly known as the Public
Works Administration (PWA). For this reason and because the
building is a rare example of the Moderne Style in Stillwater, it
appears to be eligible for listing on the National Register of
Historic Places (See Appendix D). While many school buildings
from the period have been dramatically changed through
additions and alterations, the Washington School remains in
remarkably original condition, including original windows along
the principal facade. The building also features finely crafted
detailing such as the auditorium entrance, various built -ins, and
even decorative ceramic tile around the drinking fountains.
40
Stillwater Junior High School Reuse Study
It was the conclusion of the Reuse Consulting Team that the Washington
School can easily lend itself to adaptive reuse because o f its
straightforward design and structural integrity. The building has a
private market value and could attract a developer, unlike the West
Wing due to its complex layout and high conversion costs.
The Washington School is well- suited for many of the uses discussed
for the West Wing and could also be used for housing.•
Stillwater Junior High School Reuse Study
Appendix C:
Zoning Regulations for the Stillwater Junior High
For zoning purposes, the East and West Wings of the Stillwater
Junior High are located within a Public Administrative Office
District. The following regulations apply to these sites:
1. PURPOSE
To provide a district for public, semi - public uses and of-
fices.
2. PRINCIPAL PERMITTED BUILDINGS AND USES
In the Public Administrative Office District, the following
buildings and uses and their accessory buildings and uses
are permitted:
a. Administrative offices
b. Medical offices
c. Group day -care
d. Schools - public, private, business and technical,
studios for arts, crafts, photography, music and dance
e. Public uses - library, post office
f. Churches and other places of worship
3. PERMITTED USES BY SPECIAL USE PERMIT
In the Public and Administrative Office District, the follow-
ing buildings and uses and their accessory buildings and
uses may be permitted by Special Use Permit:
a. Single family, duplex and multi- family residential uses
subject to RCM regulations
b. Hospitals, convalescent hospitals and nursing homes
4. USE DETERMINATION
Any other use or service establishment determined by the
City Council to be of the same general character as the
foregoing uses and which will not impair the present or
potential use of adjacent properties may be permitted by
Special Use Permit.
42
Stillwater Junior High School Reuse Study
5, GENERAL REGULATIONS
a. Maximum height of building:
Principal building use: 2 stories, 35 feet
Accessory building: 1 story, 20 feet
b. Minimum lot area: 10,000 square feet
c. Setbacks:
Front - 30 feet
Rear - 25 feet
Side - 20 feet
Corner side - 20 feet
d. Additional requirements:
All parking areas for three or more cars adjacent to
residentially zoned land shall be setback a minimum of
ten feet and landscaped to screen the parking area from
the residentially zoned land
Stillwater Junior High School Reuse Study
Appendix D:
Evaluation of Federal Relief Educational Facilities
Description
and Significance
This appendix represents a summarized portion of a study by the
State Historic Preservation Office of the Minnesota Historical
Society entitled, "Federal Relief Construction in Minnesota,
1933 - 1941." It describes the importance of educational facilities
constructed by the federal relief programs of the Depression Era
and the requirements which must be met in order to list such
buildings on the National Register of Historic Places. This
criteria could be applied to the East Wing of the Junior High and
the Washington Elementary School in order to determine their
historical significance.
Education Facilities represent one of the most important property
types from the Depression era. In fact, educational building
construction was the leading project type of the Public Works
Administration. In Minnesota, the PWA sponsored the construc-
tion of 252 educational buildings or additions. Similarly, the
Works Progress Administration built 216 schools or school
additions and improved an additional 1,001 buildings.
Educational Facilities are historically significant for their asso-
ciation with the social, political, and economic impact of the
Great Depression and the development of the various federal
relief programs which were responsible for their construction.
Educational Facilities represent one of the most frequently
constructed property types of the Depression Era and one which
impacted all areas of the state, from large urban centers to remote
rural communities. Modern and complete facilities were pro-
vided which often replaced inadequate, unsafe, and dilapidated
buildings. Buildings were erected which included facilities
considered essential in a modern educational program, such as
auditoriums, gymnasiums, libraries, science laboratories, art and
music rooms, and home economics and industrial arts facilities.
Educational Facilities are sometimes plain, utilitarian brick
buildings which lack architectural distinction. Yet, many well -
designed buildings were constructed which include the both the
prevailing styles of the day as well as unique architectural ex-
43
National Register
Requirements
44
Stillwalter Junior High School Reuse Study
pressions associated with specific work programs, such as the
Works Progress Administration. The programmatic requirements
for such programs often resulted in the use of native building
Materials, which feature irreplaceable labor intensive methods and
finely crafted detailing.
3. Due to the large number of surviving resources, one of the
following criteria should also be applied:
a. An Educational Facility should be eligible under Na-
tional Register Criterion A by representing a particularly
important project through the size and scope of the work
involved, or by the number of people employed; or the
project should represent a significant contribution to the
community by providing a new and modern building
which offered programs, community services, or a
physical environment which were previously unavail-
able.
b. An Educational Facility should be eligible under Crite-
rion C for incorporating the distinctive characteristics of
a type, period, or method of construction, or represent the
work of a master, or possess high artistic values. This
criteria may be met if a building is constructed with
finely crafted indigenous materials.
4.
The construction of an Education Facility should have been
financed through a grant or loan from the federal government,
or federal funds should have been utilized for materials, labor,
or supervision.
Construction should have been completed by the end of 1941.
A building should possess integrity of location, design,
materials, workmanship, and association, and should be
without substantial alterations. Original materials and promi-
nent
features should remain intact, and any alterations should
be modest in scale without impacting or obscuring major
facades, elements, or design features. For example, a school
with a modern addition may be considered eligible if the
integrity of the original construction is not impaired.•
Stillwater Junior High School Reuse Study
Appendix E:
Estimated Demolition Costs
The following cost estimates for demolition of the West Wing
were provided by the School District in a report dated June 12,
1992. It is not known whether these figures were provided in-
house or by an outside consultant.
Estimated cost for asbestos removal: $215,000 - 275,000
Fuel tank removal 20,E
Demolition of the West Wing 250.000
Total $485,000- 545,000
It is suggested that these figures should be considered at the low -
end range and perhaps a second estimate should be obtained
from a qualified demolition contractor. It is difficult to estimate
the cost of asbestos removal/abatement although perhaps a figure
is available from the cost estimates for the East Wing. In
addition, the figure of $250,000 for demolition may be low based
on the substantial construction of the building. Another issue
which may not have been addressed is the rather significant cost
of providing adequate fill for the site in the event the building is
demolished. It is possible that demolition could cost up to $10
per square foot, which might bring demolition costs closer to
$700 ,000.•
45
BWBR ARCHITECTS
M E M O R A N D U M
TO: Those Present
Larry Jensen, MCE
Guy Herr, MCE
Tom Amundson, ER/JS
Greg Halling, Rehder Associates
Jay Sleiter, BWBR
FROM: Dennis Vonasek, BWBR
DATE: September 9, 1992
SUBJECT: Stillwater City Council Meeting
September 8, 1992
PRESENT: Mayor Abrahamson, City of Stillwater
Ann Bodlovck, City Council Member
Roberta Opheim, City Council Member
Tom Farrell, City Council Member
Gary Funke, City Council Member
Mary Lou Johnson, C` ty fiek
Steve Russell, City of Stillwater
Jeff Robertson, LMH
Dick Olsen, LMH
James Lammers, LMH
Pete Smith, BWBR
Dennis Vonasek, BWBR
400 Sibley Street Suite 500
St. Paul, Minnesota 55101
tel: 612 222 3701
fax: 612 222 8961
LAKEVIEW MEMORIAL HOSPITAL
ANCILLARY EXPANSION
COMMISSION NO. 91092
1. James Lammers, a representative of the Hospital Board, reviewed the overall project
giving a brief explanation for the expansion needs and site conditions in relation to
the surrounding community. Mr. Lammers also summarized what had previously
been decided upon in the August City Council meeting and changes that had taken
place as a result of that meeting.
2. There was a suggestion that the possibility of an electric control arm be added to the
parking lot to the east of Greeley Street. It was stated that this lot will be used
strictly for staff, therefore traffic will be concentrated to changes in shifts. It was not
felt that a control arm would be advantageous.
•
•
•
LAKEVIEW MEMORIAL HOSPITAL
STILLWATER CITY COUNCIL MEETING
PAGE 2
3. The suggestion was made that the entrance to the Everett Street parking lot be
moved from West Anderson to Everett Street. Accommodating this should not be a
problem.
4. It was stated that the Hospital and the architects have no problem meeting the
conditions and approval as recommended by the City Planning Commission with the
exception of retaining the 30" maple tree at the corner of West Churchill and
Greeley Streets. Due to the location of the tree and the requirement for an on -site
water retention pond, the decision was to remove the tree. If the tree were to
remain, it would mean an increase in the height of the retaining wall to the southeast,
or removing the berms to accommodate a different configuration for the retaining
pond. BWBR and the Hospital have made the decision that they will remove the
existing tree and add several other trees to the east and the south of the area
indicated on the plans.
5. There was a concern stated with the proposed emergency entrance location. It was
felt that the entrance would be safer if it were located near the bottom of the hill
where clearer visibility in both directions could be accommodated. However, it was
stated that due to the changes in grade, the need for extensive retaining walls, the
location of the Hospital loading dock and delivery areas, and intrusion in the
wetlands surrounding the brick pond, that this may not be a viable option. There
was continued concern from the audience and the decision was made that the City
Engineer would look at the situation and make a recommendation to the Council as
to what an appropriate solution may be.
6. There was a discussion as to why the Hospital was still planning a parking lot to the
east of Everett Street. It was stated that the Hospital had not yet come to an
agreement with the two home owners at the corners of Churchill and Everett Street,
and that the future expansion needs of the Clinic and the Hospital will make it
necessary for them to provide parking in this Everett Street location.
7. A lawyer representing one of the residents at the corner of the Churchill and Everett
Street, stated that negotiations had been started, but were not resolved with the
possibility of the Hospital acquiring that property.
8. The Hospital strongly encouraged the other homeowner at the intersection of
Churchill and Everett to continue negotiations for acquiring their property.
9. The suggestion was made that the Hospital consider leasing a portion of the church's
parking lot for staff parking.
10 September, 1992
BWBR Architects, Inc. 9- 8MTG.DOC
•
•
•
LAKEVIEW MEMORIAL HOSPITAL
STILLWATER CITY COUNCIL MEETING
PAGE 3
10. There was concern voiced from the neighbors on West Anderson Street near the
intersection of Everett Street as to what the proposed Everett Street parking lot
would do to their property values. It was suggested that they contact the Hospital
Administrator individually to express their concerns.
11. It was again stated that a presentation be made to the neighbors concerning the issue
of approval of the proposed landscape plans.
12. The suggestion was made for the Hospital to consider relocating the ambulance
storage off -site. It was stated that because most of the facilities already exist on the
Hospital campus, that it would be a duplication of facilities and therefore would not
be economically feasible.
13. The proposed expansion project was voted on by the City Council and passed with a
4 tol vote with the added condition of the City Engineer taking into consideration
the relocation of the Greeley Street entrance.
The above constitutes BWBR's understanding of the results of this meeting. If there are
any questions, comments, or additions to these meeting notes, please notify the architects
immediately.
DV:dp
10 September, 1992
BWBR Architects, Inc. 9- 8MTG.DOC
•
•
F
NOTICE OF PUBLIC HEARING
The Washington County Planning Advisory Commission will hold a public hearing on:
Dated: September 9. 1992
/s/ Dennis C. O'Donnell
Land Use Specialist
Tuesday, September 22, 1992
at
7:00 P.M.
County Board Chambers
Washington County Government Center
Stillwater, Minnesota
The purpose of the public hearing is to consider the request for a conditional use
permit submitted by the Minnesota Zephyr. The applicant is seeking a conditional
use permit to operate a railroad operation in accordance with Washington County
Ordinance #88. The property is legally described as:
Parcel #83023 - 4000_. Parcel 1. the N 1/2 of the N 1/2, Section 23, Township
30 North, Range 21 West. A strip of land 100 feet in width being 50 feet
wide on each side of the hereinafter described main track centerline as
located in the N 1/2 of the N 1/2 of said Section 23 and in the NW 1/4 of
the NW 1/4. the NE 1/4 of the NW 1/4. the SE 1/4 of the NW 1/4, the SW 1/4
of the NE 1/4, the SW 1/4 of the SE 1/4 of the NE 1/4, the NE 1/4 of the
NW 1/4 of the SE 1/4, and the NE 1/4 of the SE 1/4 of Section 24, situated
easterly of a line drawn at right angles to said main track centerline at
a point therein, a distance of 461.6 feet easterly of said west line of said
Section 23 as measured along said main track centerline, said point
hereinbefore described also being defined as railroad survey station
332 +92.0 (milepost 6.3) subject to road easement, except 83023 -3925, Grant
Township, Washington County, Minnesota.
Parcel #95019 -2901. Parcel 1, Section 19, Township 30 North, Range 20 West.
A strip of land 100 feet in width being 50 feet wide on each side of said
main track centerline as located in the N 1/2 of the N 1/2 of the SW 1/4 and
the N 1/2 of the SE 1/4 of fractional Section 19, N 1/2 of the SW 1/4, the
SE 1/4 of the NW 1/4, the N 1/2 of the S 1/2 of the NE 1/4, the S 1/2 of the
N 1/2 of the NE 1/4 of Section 20 and except the S 1/2 of the NW 1/4 of the
NW 1/4 and the W 1/2 of the NW 1/4 including that part between Ideal Avenue
North and McKusick Road in the City of Stillwater, Section 21, Stillwater
Township, Washington County, Minnesota.
The public is encouraged to attend and testify. Both written and oral statements
will be accepted at the hearing.
Washington County does not discriminate on the basis of race, color, national
origin, sex, religion, age and handicapped status in employment or the provision
of services.
SEP 11 '92 10:08 OAK PARK HEIGHTS P.1 /2
AGENDA
CITY OF OAK PARK HEIGHTS
MONDAY, SEPTEMBER 14, 1992 6 :15 P.M.
1. Staff Reports
6 :15 P.M. AGENDA
7:00 P.M. AGENDA
I. Call to Order
II. Public Hearing - Davorak Sign Variance
III. Visitors
IV. Departmental Reports
Kern - Streets
Doerr - Utilities
Seggelke -M Parks
Carufel -- Administration
O'Neal - Police
Bridge Update
Cable Update
Consolidation Update
Water Management Update
V. Old Business
Sign Off Specs (Blackwood Storm Sewer)
VI. Review Minutes - August 14th and 24th
VII. New Business
Schedule Assessment Hearing -- Valley point 11
Proposed Budget Resolution
Canvas Election (within 2 days)
Replace Park Attendant with Laurie Mesecher
Palmer Request (Schedule Public Hearing for CUP)
Ga.rdy's /Jerry`s /Eagles /Mechelke Requests
Watson Centers Request
VIII. Bills Presented for Approval & Treasurer's Report
Post -It'° brand fax transmittal memo 7671 I # of pages r
140 From
/�Q k .C10li lle
Co. Co.
Dept. ' Phona t
Fax ° 4 139 -Oh /, / a !Fug
1 129 -4/459
SEP 11 '92 10:09 OAK PARK HEIGHTS P.2/2
IX, Correspondence Presented
SEH x 2 8/4 & 8/25
Berkley Administrators
Piper Jaffray
Regional Transit Board
City of Stillwater
Metropolitan Council
County Dept. Public Health
Valley Branch Watershed
League of MN Cities
County Administration
Quality Conference
•
•
•
ENGINEERS M ARCHITECTS ■ PLANNERS 3535 VADNAIS CENTER DRIVE, ST. PAUL, MN 55110 -5108 612 490 -2000 800 325 -2055
September 22, 1992
Honorable Mayor and City Council
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
RE: Stillwater, Minnesota
City Engineer
SEH File No: 92280
Dear Mayor and Council Members:
At the Council Meeting on September 8, the Council requested that the City Engineer
review a proposal for an entrance to the proposed Lakeview Hospital expansion parallel
to Greeley Street, intersecting Greeley Street opposite the entrance to Lily Lake Park and
• Arena.
We quickly reviewed the existing materials available for topography and elevations to
base our judgement of the roadway configuration and alignment, etc. We are enclosing a
drawing briefly showing the roadway as it may be constructed if desired.
As City Engineer I would like to point out to the Council that there are some drawbacks
with this configuration.
We requested an opinion from Molly Shodeen, the local Hydrologist with the Department
of Natural Resources, regarding the filling and the floodplain of the Brick Pond since this
is a designated DNR wetland. Ms. Shodeen said the policy of the Department of Natural
Resources has been to consider the possibility of allowing fill with mitigation for a public
roadway but they absolutely would not allow any filling in a wetlands area for a private
drive. Near the present entrance or the north end of this driveway, the distance between
the curb on Greeley Street and the curb on this driveway would be only 12 feet. In time of
heavy snow there could be a conflict between snowplowing on Greeley Street and
plowing of the Lakeview entrance road. In order to touch down opposite the entrance to
Lily Lake Park, 175 feet of 10% gradient on this roadway would be required. The hospital
Administrator said at the last council meeting that this did not meet regulations for
ambulance service. The roadway also would only be 8 feet west of their proposed parking
area.
• We have roughly estimated the cost of this roadway without doing any detail design at
approximately $190,000.00. This includes 1,990 square feet of reinforced concrete
retaining wall. The maximum width that could be accommodated on this alignment
SHORT ELLIOTT
HENDRICKSON INC. ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI
City of Stillwater
September 22, 1992
Page 2
would be 24 feet. Also, the radius at the south end before entering onto Greeley Street
would be an 80 foot radius. This radius would not be the most desirable radius for
emergency service if a vehicle was to maintain any speed whatsoever.
In light of our conversation with the Department of Natural Resources, we would not
recommend construction of a roadway parallel to Greeley Street south from the proposed
hospital that would impact the Brick Pond floodway.
If you have any questions, please do not hesitate to contact me.
S . rely,
' it' A
• cc: Nile Kriesel, City Coordinator
•
REM /cih
Enclosure
Richard E. Moore, P.E.
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