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Home My WebLink About1992-08-17 CC Packet Special Meeting• ~~~ ~-~ ter a 1 THE BIRTHPLACE Of MINNESOTA M E M O R A N D U M T0: Mayor and City Council FR: Sheila McNamara DA: August 12, 1992 RE: SPECIAL COUNCIL MEETING, MONDAY, AIIGUST 17, 1992 This memo is a reminder to Council that a Special Meeting has been scheduled for Monday afternoon, August 17, 1992 at 4:30 p.m. in the City Hall Council Chambers, 216 North Fourth Street, Stillwater, Minnesota to discuss the following: 1. Continued 1993 Budget .Discussions. 2. Any other business Council may wish to discuss. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 i r T i TO: Mayor and City Council FR: City Coordinator M E M O R A N D U M DA: August 12, 1992 RE: BUDGET REDUCTION After further review of the budget and discussion with appropriate personnel, I would propose further reduction of the budget by making the following adjustments: - Adjustments Reductions Operations: Public Works - Street Adjust Contractual services to average past usage (1991 use was unusual but we like to be conservative!) $15,000 Reduce storm sewer repair charges (we can still repair an adequate number of storm sewers) $15,000 Adjust sidewalk repair/replacement (If we implement a pavement management program the cost of city sidewalk replacement will be included in the Local Improvement bonds} $ 5,000 Library Keep budget increase at 2-1/2% over 1992 budget (Note: I have asked Lynne Bertalmio to provide the City Council with specific budget reductions at the meeting of August T7. I was not able to have any specific recommendations at the time I wrote this memo because Lynne needs to talk to the Library Board). $10,000 - $ 15,000 Debt Service Cancel levy on Improvement Bonds of 84-B (Diane informs me that due to the financial condition of this Fund a debt service levy will not be needed for 1993). 53,016 Total Proposed Reductions $98,016 - $103,016 ( 1 Adjustment Increase Capital Outlay (Decrease) Admin/Finance Eliminate new copier ($21,300) Police Eliminate investigators vehicle. ($12,203 Fire Adjust cost to price of a 4WD Truck ($8,000) Public Works - Street Add back 1 ton truck * $25,000 Eliminate sweeper ($90,000) Eliminate building addition ($300,000) Parks Add back storage shed ** $12,000 Eliminate blacktop & recurb of Pioneer Park ($22,000) Eliminate Lily Lake Shoreline i.mpr. ($21,000) Library Eliminate $11,000 from budget (including stone bench) - Library Board to determine • what is cut. ($11,000) Net Reductions ($448,503) * If the sweeper is eliminated Choc would like to add back the purchase of the second 1-ton truck. ** Tim would like to add back the storage shed if the Public Works building addition is eliminated. Diane will be providing you with some information regarding the impact the proposed budget (as amended.) will have on the tax capacity rate.. Hopefully it will be favorable because I firmly believe that any further reduction will be difficult and will lead to a reduction in services. `v~-C 1 • M E M O R A N D U M TO: Mayor and City Council ,~ FR: Diane Deblon, Finance Director DA: .August 13, 1992 RE: I993 BUDGET Nile has met with department heads and is making. some additional recommendations for reducing the .operating budget and capital outlay. A schedule of these _ reductions is attached. I have also attached a revised capital outlay schedule which. reflect the recommendations made by Nile.. The capital outlay total has been reduced to $426,712. It is my understanding that the library board will be meeting on Monday to decide the specific capital outlay and operating items to be cut. The operating budget reductions total $103,016 (assuming the library reduction of $15,000). Combining these current reductions with the previous deficit funds recap of $8,641. allows for a tax levy reduction of $94,375 in achieving a balanced budget for 1993. The effect of this reduction is an estimated tax capacity rate of 27.533%, or a 2.5% increase over the 1992 tax capacity rate of 26.861%. • • r 1 SCHEDIII,E A 1.993 CAPITAL OD'1'LAY Increase Requests (Decrease) Administration/Finance Auto $13,000 (13,00?} Five Chairs 1,065 Capy Machine 21,300 (21,300} Computer, printer, workstation & software 9,100 File Cabinet 220 Magnification Lens for microfiche reader/printer 220 Microfiche storage boxes 200 Total $45,.105 (34,000} Plant/City HaII Miscellaneous painting/etc. F`iirnace and air conditioning controls Total Police - Machinery and Equipment 5 Plexiglass screens for patrol cars 1 C)xygen kit 6 First aid kits I Shotgun 5 Mobile data terminals 1 Copier. 1 State of Minnesota Computer update • Total Police - Automotive/Equipment 1 Used investigators vehicle 1 New vehicle for animal control/CSC1 2 New squad cars Total Police Grand Total Fire Suburban Auto Public Works - General Public Works - Streets Two - 1-ton Dump trucks C)ne - 2-ton Dump truck Sweeper 4th & Hickory storm sewer Total Inspections Computer Desk . Pub11C Works - Shop Miscellaneous Equipment Building addition Total Total General Fund Recommend 0 1,065 0 9 ,1.00 220 220 200 10,805 $ 5,000 $ 5,000. 15,000 (15,000} 0 $20,000 ($15,000) $ 5,000 1,431 $.1,431 549 549 480 480 347 347 30,000 (7,500} 22,500 7,000 (7,000} 0 7,505 7,505 $47,312 ($14,500) $32,812 $12,203 (12,203) 0 19,550 {19,550 ) 0 27,725 27,725 $59,478 (31,753} 27,725 $106,790 ($46,253) $60,537 $33,000 (8,000) $25,000 $ 50,000 0 50,000 60,000 60,000 90,000 (90,000) 0 100,000 (50,000) 50,000 $3oo,aoo ($140,000} $160,000 $400 $400 $ 5,000 5,.000 250,000 250,000 0 $255,000 ($250,000) $ .5,000 $760,295 ($493,553) $266,742 SCHEDULE A 1993 CAPITAL ODTLAY Increase Requests .Decrease . Sewer Pickup truck.- 3/4 ton $20,000 Parks Sprayer and chassis for weed control Bleachers Playground Equipment a Schulenberg Park Resurface three tennis courts Storage shed Permanent warming house Blacktop and recurb Pioneer Parking lot Lights for Ramsey Grove skating rink Total .Lily Lake - Arena Plexiglass west side bleachers Remodel players taxes and penalty box Computer and printer Paint outside of arena (supplies only) Total Lily Lake - Ballfields Lights Lily Lake upper field Blacktop and repaint tennis courts and basketball courts Sealcoat Lily Lake and Croixwood Parking Lots Total Lily Lake - Beach Shoreline from beach to fishing pier {walking path & picnic area) Lily Lake Grand Total Library - Service Three paperback spinners CD ROM. Reference Package Automated Periodical Citation Module Typewriter Six chairs for carrels and tables Computer scanner and voice software Two floor lamps Informational video rack Two folding chairs Microfiche cabinet Refrigerator for staff room Shades for upper windows in Rivers room • Office software Audio cassette dubbing deck Reference office computer printer Total $20,000 4,aao (4,000) 16,000 (8,000) 30,000 (10,000) 12,000 0 11,000 (11,000) 22,000 (22,000) 116.,900 $116,900 ($55,000.} $ 5,000 3,000 3,000 3,000 $14,000 (3,000) 1, 500 ($4,500) Recommend $20,000 $20,000 0 8,000 20,000 12,00.0 0 0 $61,900 $ 5,000 3,000 0 1,500 $9,500 $30,000 (30,000) 0 38,000 $38,000 10,370 10,370 $78,370 {$30,000) $48,370 42,000 (42,000) 0 $134,370 (76,500) 57,870 $ 1,450 5,000 5,600 400 700 1,100 550 360 300 1,400 360 280 800 450 800 $19,550 • Library - Building Stone bench at west entrance ADA modifications "Stop the leaks" project Total Library Grand Total Solid Waste Dtunpsters Grand Total Capital Outlay SCHF.DiTLE A 1993 CAPImA7. OUTLAY Increase. Requests (Decrease) Recommend $ 650 3,000 3,000 $6,650 $26,200 (11,000) 15,200 $ 5,000 $ 5,000 $1,062,765 ($636,053) 4?_6,712 * Capital outlay was not reviewed with the library. • STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 MEMORANDUM • To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: 1993 Budget Reduction 13 August 1992 I have received two memos from Nile Kriesel dated August 6 and August 12 requesting that the Board of Trustees identify reductions in their 1993 budget request. Unfortunately, not only will I be out of town the week of August 17, the majority of Board members will also be out of town on business or vacation. At Nile's request, I have prepared for the Board a document which identifies approximately $25,000 in cuts to the 1993 operating budget and $10,000 in cuts to the capital outlay budget. As the Board may not, however, agree with where I have indicated we may best cut, I would prefer to assure you that we can make these reductions, but allow them to communicate to you which line items will actually be cut. As soon as a quorum can be found (certainly no later than the Board's regularly scheduled meeting on September 1, 1992), the Board will discuss reductions and determine where in the budget they will be taken. .