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1992-08-11 CC Packet Special Meeting
~,. ... _ ter ~~ ~ a • THE BIRTHPLACE OF MINNESOTA August 7, 1992 M E M O T0: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK SUBJECT: SPECIAL COUNCIL MEETING, TUESDAY, AUGUST 11, 1992 This memo is a reminder to Council that a Special Council Workshop Meeting has been scheduled for Tuesday afternoon, August 11, 1992 at 4:30 P.M. in the City Hall Council Chambers, 216 No. Fourth St., Stillwater, Minnesota to discuss • .the following: 1. Discussion of Junior High site for Cub Foods Office location. 2. Possible award of bid for sale of Beaches Addition property. 3. Any other business Council May wish to discuss. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 y , . ter a THE BIgTHPLACE OF MINNESOTA MEMORANDUM T0: MAYOR AND CITY COUNCIL // FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR ~l) DATE. AUGUST 7, 1992 SUBJECT: .WORKSHOP WITH CUB REGARDING FUTURE USE OF THE JUNIOR HIGH SCHOOL SITE. The purpose of this meeting is to update the City Council on discussions with CUB regarding their relocation to the Stillwater Junior High site and to _ present the results of the Preservation Alliance Study for future use of the West Campus Building. Attached is the purchase proposal submitted by CUB to the School District. Of particular importance to the City is the sections dealing with the future disposition of the West Campus and parking for the East Wing office use. WEST CAMPUS BUILDING The Preservation Alliance Study surveyed the conditions of the West School Building and explored the future use of the structure. (see attached report). The study concluded the building is sound with potential for adaptive reuse. • Several community groups indicated interest in space within the building. The study also estimated the cost of demolition of the West Building at $485,000 to $545,000. If the City accepted responsibility of the West Building, the .cost of demolition would be the responsibility of the City. Some or all the .cost of demolition could be paid for with the tax increment generated by the CUB adaptive reuse of the East Building. REUSE OF WEST BUILDING The Preservation Alliance Study outlines a one year strategic plan for future study of the West Campus Building to determine reuse and funding support and feasibility. A West Building Reuse Task Force would be appointed by the City and School District and use and finding studies prepared. The information would determine the community's need and support for amulti-purpose community center. The costs of the study would be shared by the City, School District and local foundations. (See attached West Building Reuse Feasibility Study process.) At this point in CUB/City/School District discussions, it is important that the City be up to date and committed to working with CUB and the School District regarding the future use of the West Campus Building. The specifics of parking. need to be worked out based on future use. Several parking lot alternatives .are possible. Tom Thueson, CUB Development Director, and City Staff will present the proposal and answer questions at meeting time. ATTACHMENTS. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 WEST BUILDING REUSE • FEASIBILITY STUDY PROCESS DATE July 1 City/School District receive draft Preservation Alliance Report.. July 2 City/School District/CUB review draft Preservation Alliance Study and discuss report results and comments from June 15th meeting. July 9 West Building Committee (with City School District) meet to review Preservation Alliance. report and discuss action plan and role of. City and School District in future disposition of .the West Building. July 30 Final Preservation Alliance Study prepared. August 11 City/CUB hold workshop to discuss CUB relocation to East Junior High site and future use of West Junior High building. August 18 City Council receive Preservation Alliance Report at regular Council meeting,. including action program. September 1 City Council recommend to School District formation of West Building Reuse Task Force to determine future use of building and reuse feasibility. September 15 - West Building Reuse Task Force formed with City October 15 Council, School Board membership and representation from prospective users identified in Preservation Alliance Study and positive contributors. October 15 - Request for proposals for West Building Reuse December 1 Fe asibility Study advertised and consultant selected (estimated cost $20,000). January 1, 1993 Study prepared by consultant for Task Force with June 30 major community input. July 1 - Funding for project pursued from identified December 30, 1993 contributors and lease space commitments from. interested building users. ,, KEY DEAL COMPONENTS CUB purchase East Building in time to begin remodeling when the building is available (temporary and permanent parking arrangements made with City). City/School District/Foundation (estimate each $7,000, $20,000 total) contribute to West Building Feasibility Study). School District maintain West Wing Building until June 1994 or one year after closing until reuse study is completed. City agree to accept responsibility for West Wing Building after June 1994 if reuse is not .feasible. City/School District be jointly responsible for demolit-ion if West Wing Building reuse is not possible. P RESERVATION ALLIANCE of Minnesota One. Year Strategic Plan It is suggested that the following one year action plan should be implemented beginning in September 1992 in order to continue to explore the possibility of adaptive reuse of the West Wing. This will allow adequate time to gather additional information, .explore financing options, develop architectural plans, market the project, and acquire commitments from potentials users. This process will allow the School District and the City of Stillwater to reach a well thought-out decision by September 1993. September 1992 -December 1992 • Convene Task Force - A Task force should be convened which would include representatives from the city, school district, • possibly the county, and the HRA. The group should also include individuals with financial expertise such as an investment banker and/or an individual from a local investment company. Potential users should be included as well as individuals interviewed by the Reuse Consulting Team who demonstrated significant knowledge about the community and its needs, like the representatives from the Arts Task Force, United Way, and the Red Cross. A representative from Cub Foods should also be included. Possible funders and foundation representatives should be included as well. • Hire an Architect - An architect should be hired who can provide the Task Force with information. during the decision making process. Plans may need to be drawn showing existing conditions and schematics developed to show how the building would be brought up to code. This information will also help to develop accurate cost estimates. • Determine OQtimum Reuse Option - The Task Force needs to review the various alternatives for reuse and arrive at a consensus as to the optimum reuse of the building. Who would be the best users? Should the building be viewed as consisting. of two separate components: the gym/pool and the classroom space? Would the best use combine a recreation component with space for non-profit organizations? The spatial and equipment needs of • these users needs to be defined. The architect should develop a model of the building and plans based on the optimum reuse alternative. Post Office Box 582804 Minneapolis, Minnesota 55458-2804 January 1993 - June 1993 • Develop and Implement a Marketing Strateay - This portion of the strategic plan will take the most time and may ultimately determine the feasibility of reuse. The plans and model of the West Wing need to be presented to potential users and funders in order to obtain firm commitments. Users and funders must have a clear and concrete idea of what the building will look like and how spaces will be designed .and utilized. July 1993 - August 1993 • Determine Findings and Final Decision - The information gathered by the Task Force over the past year needs to be reviewed and evaluated. If reuse of the building does not appear feasible, the disposition of the West Wing needs to be determined, or another strategy developed. If reuse is to occur, plans concerning the actual rehabilitation of the building need to be finalized. • ~~ U Dr. David E. Wettergren Superintendent of Schools Ind. School Dist. #834 1875 South Greeley Street Stillwater, MN 55082 Dear Dr. Wettergren: This letter is intended to outline the terms and conditions under which Cub Foods, a division of Super Valu Stores, Inc., will purchase. the land and buildings currently described as Stillwater Junior High School, east campus and west campus. . Contingent upon the approval of Super Valu stores, Inc., Cub Foods intends to complete the land purchase described herein, and immediately renovate the east campus in order to accommodate Cub Foods' Corporate Headquarters. I. Land Sale• Purchaser: Super Valu Stores, Inc., a Delaware Corporation Seller: Independent School District #834 Premises: East Campus: Property number 10693-4260, lots 6-22, block 35, Original City of Still- water. West Campus: Property .number 10693-4400, lots 3-8, part of lot 9, block 36, Original City of Stillwater. Sale Price: $1.00 for fee ownership of land and buildings on the. East Parcel. $1.00 for fee ownership of land and buildings on the West Parcel. Condition of Property: Seller will warrant that both parcels are free and clear of any liens or encumbrances such as mechanic's liens or unsatisfied mortgages or other loans. ~ - Title defects, if any, will be cured by Seller prior to closing. Buyer will have the option, if title remains uncured, to undertake such. steps as it deems necessary to cure any defects or to declare the sale null and void. Buyer will assume full responsibility for the disposition of future environmental liabilities relating to both parcels, including corrective .work required for asbestos containment or removal. Sellerjagrees to make available for Buyer's review and access, all environmental studies completed to date for. both east and west campus. i II. Use of Property: East Campus: The existing building of approximately 66,474 square feet will be remodeled, with all major renovations occurring within the premises. This facility will be utilized as office space,. with .parking planned for the existing lot on the north side of the building. West Campus: Super Valu's acquisition of the west campus land .and buildings is conditioned upon a subsequent transfer of title to the City of Stillwater or its designee. As part of the subsequent re-use and improvement of the West Campus, Cub Foods will participate in the construction of an off-site parking lot, suitable in size and location to both the City of Stillwater and Cub Foods. It is intended that Cub Foods employees will have full use of the off-site parking lot and the tunnel 'i connecting east and west campuses during normal business hours. - i • III. Contingencies:. Zoning: Acquisition of the east campus and its subsequent renovation is predicated on the receipt of all _ appropriate zoning, occupancy, access and use permits for this parcel. Parking: Construction of a suitable off-site parking lot on the west campus for Cub Foods employees is required in order to complete this proposed transaction. West Parcel: Execution of a mutually satisfactory agreement between Cub Foods and the City of Stillwater relating to the disposition of the west campus will be necessary prior to closing. • Approvals: Completion of the transaction is contingent upon the approval of Super Valu Stores, Inc., as well as the Board of Education for Independent School District #834. • P RESERVATION ALLIANCE of Minnesota Initial Findnas~ Conclusions and Recommendations , 1) There is strong community support for the preservation and reuse of the West. Wing. With few exceptions, those people interviewed by the reuse team expressed their belief that the building is an asset to the community. Even those individuals who doubted the historical importance of the West Wing felt that the visual presence of the structure was an important aspect of the streetscape. 2} A remarkable variety of potential uses and users were- suggested- during the interview process. The uses range from classroom and gymnasium space for existing or proposed school facilities, community education space, facilities for non-profit organizations and social and health services, and studio and performance space. Mgny community needs could be met through the reuse of the West Wing. 3) The West Wing is structurally sound and the reuse of the • building is financial y ease e. The major components of the rehabilitation would be handicap access, adequate .egress, and new mechanical systems. The re ab cou a comp e e in phases to he p i e financially viability of the project. .However, more information is presently needed about parking requirements. and possible solutions. 4) Public support is essential for the reuse of the building. The West Wing will not ,attract a private developer because of its higher conversion costs and complex layout. This is in contrast to the Washington School, for example, which has a private market value-.and could attract a developer who would undertake a straightforward rehabilitation. 5) The city is the .logical facilitator of the reuse project, however, in time, the ownership of the building could be transferred to a non-profit organization. Cooperative partnerships may be required for the project, with, for example the HRA as was the case with a school in Mahtomedi. Tax increment financing or borrowing from existing .increments would also be necessary. 6) .Because. the West Wing will not be vacated for another year, there is sufficient time for additional study. A task force could be assembled with a deadline in six to nine months which could explore specific issues involving reuse. Potential users would be key players. Post Office Box 582804 ', Minneapolis, Rlinnesota 55458-2804 P RESERVATION ALLIANCE of Minnesota Issues School District Issues + The school district has an offer from Cub Foods to purchase both the east and west wings of the junior high school - The Cub Foods offer must be acted upon by July 1 - The district is very anxious to end their involvement with both buildings City Issues - The city is uncertain as to the economic viability of assuming. • ownership of the west wing + The city seems very concerned about. preserving its cultural resources - The city will need to assist in facilitating a solution for .Cub's parking needs Neighborhood Issues - At least one adjacent property owner is upset about parking. problems .and prefers demolition + Several neighbors prefer reuse of the building Community Issues + There are a wide variety educational, social, cultural, and. recreational needs of the community which could be met by the reuse of the building + The community is very interested in and supportive of the reuse process ~~ Post Office Box 582804 Minneapolis, Minnesota 55458-2804 Y ~ Preservation Issues - The building has not yet been determined historically significant + There appears to be widespread community support for preserving and reusing the building + The building will not be vacated until 1993 Design Issues + The building is structurally sound - Cub Foods needs parking on the site of the west wing - Considerable work is needed to bring the building up to code + Suggested reuses would require minimal interior modification other than handicap access Economic Issues - It will be very costly to bring the building up to code • + The city and school district are very anxious to retain Cub Foods. as a corporate citizen - Operating costs may be higher than projected - The building is not well-suited for private development -.Public uses may not generate high income + Demolition of the building would be extremely costly - There may be potential competition with private providers + The value of the land itself. is so low that demolition costs would not be recovered from the sale There may be interest on the part of a local foundation to help plan a facility for social service agencies P RESERVATION A LLIANCE of Minnesota Proposed Uses Classroom, auditorium, and gymnasium space for St. Croix Catholic School The top floor of the building lends itself to housing The Community Education Program needs space for the following programs: 1) An early childhood program 2) A program for parents and preschool children 3} An expanded day program in adult eduction for GED classes,. basic skills training, and English as a foreign language S 4} An aquatic program for children and aquatic and aerobic -day programs for seniors 5) A family literacy center to teach parenting skills and a day care center while parents are receiving skills training . 6) Alternative junior and senior .high schools A K-12 Charter School which might include training for minimum security prisoners and would also encourage other-recreational and community uses A community recreation center with a theater. A family resource center with facilities for personal, financial, and legal counseling; programs for teaching job search skills and job training. A day care facility for sick children . A place which could meet juvenile and teenage needs for recreation, attention, and diversion Post Office Box 582804 Ivlinneapolis,_Mi_nnesota 55458-2804 A facility geared for the needs of the aging county population.. • A facility for the local. arts council which would provide studio . and performance space Office space for non-profit and social/health services such as: 1) Family Services 2} Youth Service Bureau 3) Coommunity Volunteer Services 4} Family Violence Network 5} Community Access 6) Hope International 7} American Red Cross 8} United Way L~ P RESERVATION A LLIANCE of Minnesota Initial Cost Estimates Operating Expenses - West Wing* Operation and Maintenance - $ 76,120** Fuel/Electricity - 39,144 $115,264 or $1.39 per sq ft*** *Based on the figures by Anderson/Dale Architects from December 1988 **It is not known whether this figure includes insurance ***It was assumed that the West Wing contains 82,898 square feet. There is a discrepancy in the square footage indicated in the architect's -report and rather than use the stated number of 70,770, the higher, more conservative figure was used. Cost of Rehabilitation - West Wind These costs are broken down based on-functional areas of the building. Thus, the work could be completed in several phases in order to extend the expense over a period of time. These costs include all new mechanical and electrical systems, a sprinkler system, and new windows and rest rooms. (If new heating, ventilation, and cooling systems .are installed, the Power Plant could be removed.) The building will meet all requirements for safety, egress, and handicap access based on the 1992 Americans with Disabilities Act. • Post Office Box 582804 ~~tinneapolis,_Minnesota 55458-2804 1 ~ Circulation core - In order to provide handicap access and meet safety codes for egress, the area between the auditorium and the gymnasium would be enclosed. A stairway and elevator would be installed in the south end and a stairway with rear access to the north. This would greatly reduce the cost and complexity of installing these features. in the existing structure and would create a large atrium space. New Construction- 5,040 sq ft @ $150.00 = $756,000 2) Two class room levels above the auditorium 19,800 sq ft @ $40.00 = $790,000 3~ Auditorium $300,000 4~ Gymnasium and Pool 40,000 sq ft @ $25.00 = $1,000,000 Averarie cost per square foot for rehabilitation= $41.00 Cost of Parking Assuming that Cub. Foods requires 200 parking spaces in addition to any parking available behind the East Wing, a parking ramp would need to be constructed adjacent to the West Wing 200 stalls at $6,000 = 1,200,000* *This includes two levels of parking although a third level could be added at a future date. If all three levels are constructed the cost would be 300 stalls at $6,000 = 1,800,000 million r P RESERVATION ALLIANCE of Minnesota Demolition Costs The following cost estimates for demolition of the West Wing. were provided by the School District in a report dated June 12, 1992. It is not known whether these figures were provided in-house or by an outside consultant. Estimated cost for asbestos removal $215,000-275,000 Fuel tank removal 20,000 :Demolition of the West Wing 250,000 Total $485,000-545,000 Unless these figures were provided by a demolition contractor, it might be best to request a professional opinion. However, it was suggested by the team's principal architect and developer that these figures should be considered at the low-end range. It is difficult to estimate the cost of asbestos removal/abatement although perhaps a figure is available from the cost estimates for the East Wing. In addition, the figure of $250,00 for demolition may be low based on the substantial construction of the building. Another issue which may not have been addressed is the rather significant cost of providing adequate fill for the. site in the event the building is demolished. It is possible that demolition could cost up to $10. per square foot, which might bring demolition costs closer to $700,004. Post Office Box 582804 Minneapolis, Minnesota 55458-2804 r' ~ r ~.:~ ~ ~ ~ ~- TIE S~'I~JL'~VATE~ JUI~t~~Z ~[I~~ SC~3[4 ~~ A Reuse Study pRAFT • Sponsored by the Still}vater ~•ea Schools and the Cit<; of Stillwater in cooperation .vith the Preservation Alliance of-dvlinnesota I r= .fihe Stillwater Junior High School: A Reuse Study Prepared by the Preservation Alliance of Minnesota The Consultation was sponsored by the Stillwater Area Schools and the City of Stillwater in cooperation with the Preservation Alliance of 1vlinnesota. Iv~embers of the consultation team were: Rolf T. ?.ndezson _ Preservation Alliance of Minne9ota _ 1~ s. Balay ~Sarlt S. Balay Arohitects Neal Casey ;• Stillwater Arca Economic and Devclopmtnt Corp. ;.~• ,r: Charles beer,- ;,, .~ Charles Leer ~ Associatees Stuazt E.:1~IaeDonald MacDonald and Mack Architects . Joan Mattison Hometown Futures Ann Pang-Terweclo City of Stillwater Karen Rose StillwatcrAn:a Schools Stephen S. Rnssell City of Stillwater Tim Stefan Stefan Associates Robert Va~eI Preservation Alliance of Adinnesota Scott Wenda Archrtecnrre, Urt~an Design. and Community Flannin~ 2 Draft august 11, 1992 ~ s l C~YIte~Z~s Executive Sununarv .................................................... ~ Alternatives ................................................................... ~ Recommendations ......................................................... Introduction .................................................................7 Conc etat ......................................................................... 7 St d P ? urpose ............................................................... y u Constilting team :............................::......_...................... ? °- Chronology ................................................................12 5 Alternatives and Recommendations ........................1~ Alternatives .................................................................15 Recommendations .......................................................16 . Cost Analysis for Operation and Rehabilitation....19 Operating Expenses: Nest Wing ..............................................................19 Cost of Rehabilitation: ~r;Test Wing ..............................................................19 Cost of Parking ...........................................................20 Strategic Plan ............................................................21 Stillwater Junicr High Schoo! Reuse Study 3 ...,~`xecr~tive ,S~r~z~~urry ~ On June 12, 1992 the Reuse Consulting Team met at the West. Wing of the Stillwater Junior High School to evaluate the building and determine potential uses for the properly. Located on Pine Street across from the historic Washington County Courthouse, the building includes classroom facilities, an auditorium, gymnasium, and sw1mmjng pool. The entire complexwill bevacated by the Stillwater Area Schools in late 1993 when the current High School will be converted into the Junior High. During a three day consultation process, the team inspected the site and examined the condition of the building. Inter~7ews were conducted with individuals familiar with the issues impacting the site and a variety of potential users. This final report was prepared in order to develop recommenda- tions for the potential reuse of the school, and to assist the Stillwater Area Schools, the City of Stillwater, aad other interested individuals and organizations in planning far the future of the building. 4 Draft August 11, 1992 . t ~~Iterllafii~es After analyzing the resnltir~ information, the consulting team developed the following alternatives: 1. Demalitian Stillwater Area Schools would demolish the ti~r'est Wing and sell the associated property. 2. Singie~faactia~n rease This alternative assumes that the West Wing would be utilized for a single use only, such as a new type of aca demic facility. 3. Maed~uncti~cm ruse This alternative assumes that the West Wing would be ~~~ utilized by several users for a variety of functions. Compat- ible uses for the building could include the following: A. Community education1recreation facility B_ A center for studio and performing arcs • C. Office space for non-profit and social service organiza- ti ons D. Classrooms and physical education facilities for private providers. 4. Do narking This alternative assumes that a reuse it not actively investi- gated or found; however, the building would not be demolished and maintenance would be performed in order to prevent any deterioration of the building fabric. ~eCOi11IT1eIld.at1021S After carefully considering the various issues and possible uses for the West Wing, the consulting team recommends alternative 3: Mined-function reuse. Demolition {Alternative 1) was not recommended because the buildvig is structurally sound and there is stren~ com,nuiutS support itl fa,•or of preser;•atior~ and reuse. The building is cf local historical significance aid continues to serve as apromi- Stillwater Junior High School Reuse Study 5 nent~7suallandmark. In addition, demolition costs could be extremely high. Single-function reuse (Alternative 2) was not the initial recommen- dation, although it is considered afeasible option. However, relatively few uses of this type were suggested during the reuse process. ;, Mixed-function reuse (Alternative 3) was se1?cted because it offers __ the highest potential for utilizing the school building to its opti- mum capacity. A remarkable variety of uses were suggested during the interview process including facilities which could meet recreational, educational, cultural, and social needs in the commu- pity. By selecting the proper combination of users, the community could be best served by the project and the financially viability of reuse is greatly enhanced. Both Alternatives 2 and 3 assume that ownership would remain in public hands or transferred to anon-profit organization. The cost S of rehabilitation is such that a private owner simply cannot be attracted to the project. Do nothing (Alternative 4) was not recommended unless Alterna- tives 2 or 3 are not implemented in the foreseeable. future, in which case the building should be secured and maintained. Fortunately, the West Wing will not be vacated for another year, allowing an ideal time period in which to convene a task force to further explore the possibility of adaptive reuse of the building. This will allow adequate time to gather additional information, review financing options, develop architectural plans, market the project, and acquire commitments from potential users. This process will allow the School District and the Ciry of Stillwater to reach a well thought-out decision concerning the West Lying by September 1993. 6 Draft august 11, 1992 vent visual landmark. In addition, demolition costs could be extremely high. Single-function reuse (Alternative 2) was not the initial recommen- dation, although it is considered afeasible option. However, relatively few uses of this type were suggested during the reuse process. Mixed-function reuse (Alternative 3) was selected because it offers the highest potential for utilizing the school building to its opti- mumcapacity. A remarkable variety of uses were suggested during the interview process including faalities which could meet recreational, educational, cultural, and social needs in the commu- ..~. pity. By selecting the proper combination of users, the community could be best served by the project and the financially viability of reuse is greatly. en~ianced. Both Alternatives 2 and 3 assume that ownership would remain is ;~ .public hands or transferred to anon-profit organization. The cost = of rehabilitation is such that a private owner simply cannot be attracted to the project. Do nothing (Alternative 4) was not recommended unless Alterna _. fives 2 or 3 are not implemented in the foreseeable future, in which case the bui[ding should be secured and maintained. Fortunately, the West Wing will not be vacated for another year, allowing an ideal time period in which to convene a task force to~ further explore the possibility of adaptive reuse of the building. This will allow adequaze time to gather additional information, review financing options, develop architectural plans, marker the project, and acquire commitments from potential users. This process will allo-.9 the School District and the Ciry of Stillwater to reach a well thought-out decision -concerning the West W ing by September 1993. 6 Draft August 11,1992 I ~Z~t'©C.~7,~C~7,1~~Z C'oneept Preservation consultation teams provide expertise i.n architecture, - finance, and reuse to the owners of vacant and, sometimes, threatened historic buildings. As a part of its program, the Preser- vation Alliance of Minnesota, a nonprofit, statewide organization, coordinates the acxitiities of consulting teams, . directs their on-site investigations, and prepares reports based upon the findings of the teams. The teams are composed of professionals including a principal investigator, preservation architect, an economic consultant, and a development consultant. This program is patterned after the Preservation Advisory Ser- vices Team (PAST) developed by the Midwest Regional Office of the National Trust for Historic Preservation. •S• Study ~.~rpose School District #834 of Stillwater, Minnesota, has planned a new Senior High School which will be open in the fall of 1993. The construction of this new facility results in the closing of three existing school buildings: one elementary school and the east and west wings of the Stillwater Junior High. The ob jecxitie of this study is to identify practical possibilities of adaptive reuse for the West Wing of the Stillwater Junior High School ConsultYn~ team: Rolf Anders~,n President Preservation Alliance of Minnesota P.O. Box 5$2804 Minneapolis, MN 55458 Mr. Anderson is the President of the Preservation Alliance of Minnesota and he served as the Principal Investigator for the Stillwater Junior High School Reuse Study. He also serves as a consultant for the State Historic Preservation Office of the Minnesota Historical Society. His projects include the National Register Nomination for the Minneapolis ~i'arehouse Historic District and studies on State Park Rustic ~.rchitecture and Fed - eral .Relief ~~onstructior_ in Minriesata. ~•lr. Anderson was the Principal Investigator for the Jovice Estate and Teaeuouche Camp Reuse Studies. Stillwater Junior Hiah School Reuse Study 7 U MarJ~ S. Balay Architect Mark S. Balay Architects 122 N. Main, Suite B Stillwater, IvSN 55082 I~'Ir. Balay founded his firm in Dallas, Texas, in 1976, where he practiced as a design architect for 10 years. Originally raised and educated in the Midwestern state of Indiana, he made a business relocation to the Iviinnesota/~r~iisconsin area. He has completed projects that include adaptive reuse of commercial and residential. properties locally, and a professional background including corpo- rate architecture; retail design, and historical research. ,. Neal Caney Executive Direrxor Stillwater Area Economic and Development Corporation (SAID C) , 423 South 1~Sain Street Stillwater, MN 55082 hSr. Casey is the Executive Director of the Stillwater Area Eco- nomic Development Corporation (SAEDC) representing Stillwater, Oak Park Heights, Bayport, Lake Elmo and Stillwater, Baytown and Grant townships. He is a retired vice-president of corporate marketing of Ellerbe Becket Architects and Engineers. Charles Leer Development Consultant Charles Leer & Associates, Ltd. 400 Third Avenue North Muineapolis, NIN 55401 \~Ir. Leer is a real estate developer and consultant specializing in the area o2 adaptive reuse. He is also a lawyer and real estate broker. ~~Ir. Leer's projects in h'Iin.neapolis' historic warehouse district, all of which have won design awards. include the Guthrie's Labora.torti Theater, The ~~lynnesota Opera Center end Ruby's Cabaret. Mr. Leeris agraduate of Dartmouth College and 2vew York University School of Law. g D. aft august 11, 1992 Smart E. Mac~}anald Architect MacDonald and Mack Architects, Ltd. 712 Grain Exchange Building Minneapolis, MN 55415 Mr. MacDonald is a Restoration Architect and a partner in the firm of MacDonald and Mack, Architects, which specializes in historic properties. His firm was responsible for the restoration of a Split Rock Lighthouse and the t~+illiam Gray Purcell House. IVIr. MacDonald participated in the Joyce Estate and Tettegouche Camp Reuse Studies. .;. Joan Marhisn~n Comprehensive Communiry D evelopment Consultant Hometown Futures 4418 t~T. Lake Harriet Parkway, Suite ?04 1~1in.neapolis, MN 55410 1vls. Ivlatiuson is a partner in Hometown Futures, a consulting firm specializing in economic development within the conteart of historic preservation. Her clients have included the ~3ational Main Street Center and the State of Ivli.nnesota Department of Trade and Economic Development, as well as a number of communities throughout the state. Ivls.lvlazhisonmanaged the Main Street program in Fergus Falls and served as chamber of commerce executive in Hastings, aNational Main Street cig=, Ann Yung Terweda City Planner City of Stillwater Municipal Building ? 16 ?N. 4th street Stillwater. NIA 5082 GIs. Pwig-Terry edo has been the ciR pla.iuier of Still~~+ater for fi;~e yews. She ser;zes on the H~tase Preservation Ccmmission of Stillwater and is the protect diretYor of the Do~~ntoT.~n Historic Survev which will lead to the designaaon of do~vntovrn Stillwa- • ter to the i iational Register of Historic Places. Stillwater Junier High School Reuse Study g gareu Rose School Board Member School District #834 1875 South Greeley Street Stillwater, IvIl~t 55082 Mrs. Rose has served on the District #834 School Board since 1984. She and her husband Dr. Rose have raised their two children in the Stillwater community. In her professional life Mrs. Rose has been a registered nurse, and, in addition to her long service on the school board, she is avolunteer at the Stonebridge Elementary- School. s, Stephen S. Rnss+e~1, ACID Community Development Director City- of Stillwater Municipal Building 216 N. 4th Street Stillwater,lvlN 55082 h1r. Russell has served as Community Development Director of Stillwater for six years. Previously he was the Associate Planner for the cities of Capitola and Santa Cruz, Ca!ifo~ia. Tim Steffan Architect Stefan Associates 807 N. 4th Street Stillwater. NIN 55082 ti'lr. Stefan has practiced architecture in ~linuesota since 1986. He is a member of the Stillwater Heritage Prese^~zxion Commission. His experience in historic building renovation includes the adap- five reuse of Milinesota Historical Society. State Judicial Building and the Capitol Cn ounds, Bun•eIs 4~ arf , mired-use complex in London, Ezigland, and vai7ous commercial stcvctures in Still~ryatzr. 10 Draft AuCUSt 11,.1992 i R~en voge~ Vice-president Preservation Alliance 270 Brimhall Street St. Paul, h~155105 Soots '44eade ~_. Architect Architecture, urban D esign and Community-Based Planning 4719 30th Ave. South :Minneapolis, NII~155406 Iv1r. Wende has practiced as an architect and urban designer for the past 18 years. His experience has ranged from regional urban design and transportation projects to community and neighbor- hood planning issues. Past architectural work has included restoration and adaptive reuse to new commeraal and residential construction. He has developed and presented participatory design models and implementation methods for community development. Wende has also initiated, developed and presented conferences and workshops for state, local and community groups on community-based design process. Stillwater Juricr High School Reuse Study 11 Chr~or~o~ogy of Stillwater Junior High, West and East Wings; Washington IIementary School ;. 1850 The organization of the school district under territorial law occurred and Stillwater became Districx #1. 1862 The State Legislature changed the district to #9. Stillwater School District was the first to be formed in the State of Minnesota 1869 Central School was built on the east side of Pine and Third Street. This wooden structure was later tom down and the material was used to build the Schuienberg School 1873 Lincoln High School, Stillwater's first high school, was built at North Second & Laurel. 1.887_ Anew high school was built at Pine and Third Street 1921 The Tozer Memorial Foundation, established. through the will of Dati7d Tozer, a local lumberman, donated $75,000 to the City of Stillwater. The city in turn gave the money to the School Board which a1[ocated the funds to build a high school gymnasium. 1932 A $150,000 bond issue was passed to build an addition to the Stillwater High School. The gymnasium and auditorium building was funded. 1933 The formal opening of the g~~mnasium! auditorium building at Fourth Street and Pine which is the present W est ~~ti ins of the Junior High. 19?7 The classroom section of the Nest ZVing of the Junior High is completed. i • 12 Draft August 11, 1992 February, 1937 Dr. Fred Engelhart, Professor of Educa- - tional Administration, University of Minnesota, characterized the school build- iags in Stillwater as "the worst in the state.." A survey of the local situation was made by a class of graduate students of the Univer- sity, and Dr. Engelhatt was the one who directed them. April, 1937 PresidentRoosevelt'called for lists of preferred PWA projects. Captain R.A. Radford, regional PWA director, left for Washington to personally appeal to Harry Hopkins for release of funds for Minnesota. s• October, 1937 The official offer of the Public Works Administration to the School $oard of the City of Stillwater was received. The offer included a grant of $203,985 to be used in the construction of two new school build- ings: the Washington Elementary and the Junior High School on the east corner of Pine and Third Streets now known as the East Wing of the Junior High. A bond issue .for X247,500 was approved by a 12 to 1 vote by the .Stillwater citizens thereby assuring that the funding would be com- ple te. 1938 The Washington School was completed, replacing 4 other school buildings. 1939 The East Wing of the Stillwater Junior High was completed. 1949 The Gymnasium Improvement Plan for the 1h~ est 4Y ing o~ the Junior High was made possible by a SI20.000 donationfrom the Tozer Foundation. The plan called for the Stillwater ,lunior High School Reuse Study 13 expansion of the existing gym and the addi- Lion of a swimming pool. The additional auditorium seating provided a facility that could benefit the entire community as well as the school population. In the ravine behind the gymnasium building, the fill from the swimming pool construction was used to install tennis courts, as well as a skating rink for winter use. .1957 Afire caused ~~0,000 damages to the Still- water High School. 1960 The new Stillwater High School was built at ~" 5~ West Marsh Street. 1991 The construction of a new Stillwater High School at the intersection of County Road #5 and Highway X36 begins. Plans are made to implement aReuse Study of the 3 vacated school buildings as a result of the new school opening in 1993. 1 ~ Draft August 11, 1992 ., .. A~ternat~ves and Recommendations After analyzing the issues affecting the West Wing, the Reuse - Consulting Team examined a wide range of alternatives from demolition to the sale of the building to a private owner. How- ever, the complexity of the building and the requirements of rehabilitation limited the number of options. For example, hous- ingwas not considered a particularly viable alternative. Attention focused onuses which could best utilize the broad range of facilities found within the building. Alternatives ultimately, the following options were developed for consider- anon: 1. Dema~itiaan Stillwater Area Schools would demolish the West Wing and sell the associated property. 2_ Single~unc7ioa reuse • This alternative assumes that the West Wing would be utilized for a single use only, such as a new type of aca- demicfacility. 3. Miz~d~uunc~ca reQSe This alternative assumes that the West Wing would be utilized by several users for a variety of funcxions. Compat- ible uses for the building could include the following: A: Community education facility B_ A center for studio and performing arts e. Office space for non-profit and social service organiza- tions D. Classrooms and physical education facilities for private proti~iders 4. Dono€hing This alternative assumes that a reuse is not actively investi- gated or found; howe~-er, the building ~,~ould not be demolished and mair_tenance would be performed in order to prevent any deterioration of the building fabric. Sti!lw~tAr Junior High. School Reuse Study 1 Recommendations ~~ 1 Demolition was not recommended because the West Wing is well- built and structurally sound, and reuse of the building is financially feasible. In addition, there is unusually strong community support for the preservation and reuse of the building. With few escep- Lions, those people inter~~ewed by the reuse team, including nearby residents, expressed their belief that the building is an asset to the community. Even those individuals who doubted the historical importance of the West Wing felt that the ~7sual presence of the structure was an important aspect of the streetscape. While the West Wing may not be eligible for listing on the National Register of Historic Places, it remains a locally significant structure in Stillwater. :,. Another disincentive for demolition is the high cost of removing the building and clearing the site, which could easily exceed X500,000. Even if the building were removed, the land would have an e~ttremely limited value in the private market. AltPrnaxiv~e 2 Single-function reuse of the West Wing was not the initial recom- mendation of the reuse consulting team although this maybe considered afeasible option. However, relatively few single uses were suggested during the course of the interview process. A K-1? charter school was one proposed option of this type, although even this group was interested in other recreational and community uses for the building. Airernaxive 3 Mixed-function reuse of the West Wing was selected by the reuse team because it offers the highestpotential for utilizing the school building to its optimum capacity. A remarkable variety of compat- ible uses were suggested during the intei~;iew process, including programs and facilities which could meet recreational, educational, cultural, and social needs in the communit;~. B;' selecting the proper combination of users, the community could be best served s 16 Draft August 11, 1992 r by the building and the financially ~~iabilig~ of the project would be greatly enhanced. The central location of the building was also considered a important asset for mixed-function reuse. The suggested uses for the building were generally divided among the following categories: A. ~Ca~nmua~pednca~tiom/r~reationfaality Programs might include an early childhood program, an expanded day program in adult education, an aquatic program for children, an aquatic and aerobic day pro- gram.for seniors, a family literacy center, alternative .junior and senior high schools, and a place which could meet juvenile and teenage needs for recreation, atxen- Lion, and diversion. ~;: B. A user frr studio and performing am The St. Croix Arts Task Force recently recommended the formation of an area-wide arts council, increased governmental support for the arts, and an inaease in '• arts education opportunities. The task force also recom- mended that an arts center should be established in Stillwater which would offer performance, studio, and exhibition space, and a film theater. C. C7ff~ce space for non profit and social ses-vice orgaui nations A significantnumber agencies and organizations were suggested as potential uses of the West Wing. These included several social service organizations which provide youth and family programs as well as groups like the United Way and the American Red Cross. A study was completed in 1989 which investigated the concept of a share facility for social and community services in the St. Croix valley. D. C3a~~roams snd physicsl educaLifln faciksies for pr~tepraviders A nearby private school expressed an interest in leasing classroom, auditorium, and gymnasium space in the ~ti'est Wiag. Stillwater Junior High Schoo! Reuse Study 17 ;~ AtLerns~ive 4 This alternative assumes that nothing will be done because a reuse is either not actively investigated or found; however, the building would not be demolished and maintenance would be performed in order to prevent any deterioration of the building fabric. The consulting team also reached the following conclusions: Ownership of the West Wing will need to remain in public hands or be transferred to anon-profit agenry. A private developer will not be attracted to the project because of its high conversion cosu and complex layout. The Ciry of Stillwater may be the logical facilitator of the reuse project although they may not be the final owner of the property. Cooperative partnerships may be required for the project, with, for example, the HRA. Tax increment financing or borrowing from existing increments would also be neces- sary. Stillwater Area Schools and the City of Stillwater should be congratulated for their foresight and interest in exploring the possibility of reuse long before the building will be vacated. 4s described in the Action Pian, this will allow an ideal time period in which to convene a task force to study the adaptive reuse of the building. This will provide an opportunity to gather additional information, review financing options, develop arclutecturai plans, market the project, and acquire commitments from potential users. This process will assist the School District and the City of Stillwater in reaching a well thought-out decision concerning the «~est W ing by September 1993. 18 Draft August 11, 1992 .. ~. Cost Aaalyszs for O,~erat~o~ and Reliab~trta~ior~ Operating Expenses: Operation and Maintenance- ~ 76,120** West VVing* ~ FueUElearicity- 39,144 ~115Z64 or ~ 1.39 per sq ftk * Based on the f b tes by Andersom'Dale Architects from Member 1983 ** It is not known whether this fia re inc3udes insurance *** It was assumed that the West Wing contains 82,898 square feel There is a discrepancy in the square footage indicated in the architect's report and rather than use the stated number of 70, i~i0, the higher, more conserva- =- five figure was used. Cost Of Rehabilitation: These costs are broken down based on functional areas of the . West Wing building. Thus, the work could be completed in several phases in . ~• order to extend the expense over a period of time. These costs include all new mechanical and electrical systems, a sprinkler system, and new windows and rest rooms. (If new heating, ventilation, and cooling systems are installed, the Power P1•ant ' could be removed.) The building will meet all requirements for safety, egress, and handicap access based on the 1992 Americans with Disabilities Act. 1. Ciirculation core In order to pro~7de handicap access and meet safety codes . for egress, the area between the auditorium and the gymna- sium would be enclosed. A stairway and elevator would be installed in the south end and a stairway with rear access to the north. This would greatly reduce the cost and compley- ity- of installing these features in the existing structure and would create a large atrium space. New Construction-5,040 sq ft ~~ 5150.00 = 576,000 2. Two r rticm leve3s above the auditccium 19,800 sq ft (ct~ $40.00 = X790,000 3. Auditoriam 5300.000 i Stillwater Junior High School Reuse Study 19 4. Gymnasium sad Poo] 40,000 sq ft ~~ $25.00 = ~ 1,000,000 Average cost per square foot for rehabilitation= X41 00 Cost of Parking Assuming that Cub Foods requires 200 parking spaces in addition to any parking available behind the East Wing, a parking ramp would need to be constructed adjacent to the West Wing 200 stalls az X6,000 = 1,200,000* :• * This includes two levels of parking, although a third level could be added at a future date. If all three levels are constructed the cost would be 300 stalls at ~b,000=1,800,()00 million i 20 Draft AuCUSt 11, 1992 .f . ,Strategic PraJ-2 September 1992 -rlu~ust 1993 The consulting team recommends that the Stillwater School District and the Ciry of Stillwater adopt a strategic plan to be implemented during the 1992-93 school year, the last year the East and West Wings are scheduled to be used by the district. Such a plan, which should give decision-makers ample time to thoroughly consider the reuse potential of this historic commu- nity resource, is critical before making any }fn~l decisions about the disposition of the West Wing. Although the findings and conclusions`reached by the consulting team, based on the best information available at this time, sug- gent there may be arange of adaptive reuses of the property and therefore preservation is warranted, clearly more study is needed before proceeding with aproject. AC a minimum, the district and ~• the city need architectural plans of the current structure and any proposed renovations, construction cost estimates, operating cost projections, commitments from potential users, and commit- ments from financing sources. Awell-conceived. and e:tecuted strategic plan ought to provide this type of information and give the district and the city a solid basis for a final decision. At the core of the strategic plan would be a special task forcE comprised of representatives of across-section of the commu- nity. The intervie~,vs conducted by the consulting team revealed a strong interest in preserving the buildings among a wide range of loc~.L groups and individuals. Some noted that this maybe an opportunity for a unique cooperative undertaking. To faalitate cooperation and investment in the project by the many elements of the Stillwater community, the task force should include repre- sentatives from the following areas: Governmental $adies-the school district, the city, Wash- ington County, the Housing and Redevelopment Authority and other appropi7ate governmental agencies; Private, Nonproft Orgaarrations-united l~%a;T, Red. dross, St. Croix Arts Task Force, philanthropic foundations, Stillwater Area Economic and Development Corporation, alid ocher interested organizations; • Stillwater Junicr High School Peuse Study 21 Business-Cub Foods, mortgage bankers aad others with financial expertise, real estate and tax lawyers, architects, educators, local merchants, real estate brokers and local corporations; and • Neighbcxhood Residents The mission of the task force would be to compile and analyze information about the possible adaptive reuse of the facilities and to make recommendations to the school district and the aty. The task force should include enough members to provide broad repre- sentation and to reasonably allocate the work load and yet not be so large as to be unwieldy. The task force ought to have access co clerical staff as well as the city's economic development staff and a budges sufficient to retain design and real estate professionals to help complete its work. The specific steps to betaken under the strategic plan could be as follows: Preset -September, 1992: . School district and city select special tax force members, set task force budget and schedule meetings for the next 12 months. Otxober,1392: Task force retains architect to provide information required in determining appropriate adaptive reuse of facilities; architect' s fu st job w ould b e to prepare " as-Built" plans of the facilities and three-dimensional working model; architect's next job T~ould be to dete`mine cost of general building code compliance, particularly handicap accessibility and environmental clean-up. November -Dumber, 1992: Task forte re . rev; s ~~arious reuse alterrl~tiv es , identif,; ing costs and benefits of each approach and how it might be financed: task force makes preliminary findings as to rlhe optunum reuse option and submits .vritten report to the school district and the Clty. 22 DraitAugust 11, 1992 /' w ~ . . JaIIUa~Ty, 1993: Task force presents preliminary findings in a "town meet- ing" format with the public invited to comment; presentation should include enough graphic materials, including functional diagrams and an architectural mode! of the proposed reuse, to permit the public to "see" the projecx; presentation should also include report on feasibility of financing the project. February-A~ri1,1993: Task force incorporates changes to plans for reuse based on public input and prepares package cf materials on project =_ for presentation to potential users and funders; presentation materials should include reasonably detailed plans, architec- tural model, construction wst estimates, projected operating costs, and annualimonthly cost to users; task force seeks ~, preliminary commitments from users and funders. May, 1993: Task force presents to the school distria and the city. a written report on feasibiliry of optimum reuse project, • inciudvig prelminary- commitments from potential users and funders; the school district and the tits,-decide whether project is acceptable and, if so, on what terms and condi- li ons. June -August, 1993: Task force, with the help of the city's economic development staff, seeks to secure final and binding commitments from potential users and sources of financing/ funders; task force completes its work by submiuing final report to the school district aad the city. If all goes according to plan, by August 1993 the basic ground- workfor aproject should be in place. Of course, the task force. is likely to encounter situations that may delay the process: for example, esistiug building conditions may be woi5e than antici- paced; key potential users may drop out; changes. iu the tai Laws may require rethinking the proposed financing structure. How- ever, there is also the possibility that a cor_sensus on adaptive reuse inay emerge early on in the process. accelerating the above schedule, and leaving more time to deal .pith the inevitable problem areas. The key is tc set concrete and reasonably attain- able goals for the task force and then lit the task force take the lead. Sti;lwater Junior High Scheo! Reuse Study 23 .! • ® ~- ,; as ociation o~ me~ro olitan muni~i~alities August 10, 1992. , TO: Mayors, Managers/Administrators FROM: Vern Peterson RE: TAB NOMINATIONS, METROPOLITAN GOVERNANCE MEETINGS, ETC. I. TRANSPORTATION ADVISORY BOARD (TAB) NOMINATIONS: The TAB is a very important transportation related advisory body and provides input to the Metropolitan Council, MNDOT and the Regional Transportation Board. It has many important functions including the Annual prioritization for funding FAU projects. The role of TAB and the city officials on TAB has been significantly enhanced under the provisions • of the new Intermodal Surface Transportation Efficiency_Act (ISTEA) of 1991. Ten positions on TAB are reserved for city elected officials (Mayors or Councilmembers) and the AMM has the responsibility for selecting those officials. The TAB terms are for two-years and will begin October 1, 1992. and run thru September 30, 1994. The TAB normally meets the third Wednesday afternoon of each month in the Metropolitan Council Office. RECOMMENDATIONS WANTED: The AMM Board is soliciting recommendations/volunteers for TAB via this bulletin. Some of the incumbents will be reappointed but there will be several new appointments and officials are needed from all parts of the metropolitan area. Recommendations should be in written form and submitted to the AMM office to the attention of Vern Peterson, by no later than August 24, 1992. II. MEETINGS TO DISCUSS THE AMMS' METROPOLITAN GOVERNANCE TASR FORCE REPORT: The Metropolitan Governance Task Force is ready to renew its deliberations and finalize its report on the form regional governance should have in the metropolitan area. ~~~~ -1- 6•~ 1 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 1, To this end, the Task Force has scheduled .two meetings to • solicit comments from you - member city officials - to help provide direction. The first is August 20 at 7 p.m. in the St. Louis Park City Council chambers for city officials on the western side of .the metropolitan area. The second is planned for August 27 at 7 p.m. in the Maplewood City Council chambers for officials in the eastern portion. Both meetings are expected to last two hours.. St. Louis Park city offices are at 5005 Minnetonka Blvd. .Exit at Highway 100, go south to Minnetonka Boulevard, go cast for three blocks. The Maplewood city offices address is 1830 E. County Road B, about one block east of White Bear Avenue, and about four blocks south of Highway 36. The Task Force's preliminary report, issued during the AMM's Annual Meeting, has generated discussion among state, regional and metropolitan agency officials. We hope to spark good discussion from city officials. We have several areas that need development, such as the transit/transportation/MTC/RTB question, and we look to you for some guidance. A copy of the report was mailed to your manager or administrator in early June. Please call our office (490-3301) if you need a copy of the report. Task Force members hope for lots of comments from city officials before taking any more action on the preliminary report. We want this to reflect city officials' points of view and consensus, not just the Task Force. Any recommendations requiring legislative action would be considered by the appropriate AMM policy committee. Again, we hope we can see you at one of the meetings and please call our office and let us know if you wish to speak. III. REGIONAL. TRANSIT BOARD (RTB) IACAL OFFICIALS ADVISORY COMMITTEE (LOAC) Nominations are also needed for the RTB Local Officials Advisory Committee. This advisory body which as its name implies was established to provide input to the RTB and its chair, is being revitalized. The AMM Board recently evaluated this body and believes. it can play a more important role in the regional transit system and encourages city officials to participate. Members of the RTB Local Officials Advisory Committee can be either elected or • -2- :! appointed • second Wei The names committee attention 1992. city officials. The committee normally meets the inesday morning of each .month at 7:30 a.m. of all city officials willing to serve on this should be forwarded to the AMM office, to the of Vern Peterson,. by no~later than August 24, DISTRIBUTION NOTE: This bulletin has been mailed to Mayors and Managers/Administrators only. We would appreciate it if the administrative official would distribute copies to all councilmembers as well. Thank you. • -3- y August 10, 1992 TO: Mayors, Managers/Administrators FROM: Vern Peterson RE: TAB NOMINATIONS, METROPOLITAN GOVERNANCE MEETINGS, ETC. I. TRANSPORTATION ADVISORY BOARD (TAB) NOMINATIONS: The TAB is a very important transportation related advisory body and provides input to the Metropolitan Council, MNDOT and the Regional Transportation Board. It has many important functions including the Annual prioritization for funding FAU projects. The role of TAB and the city officials • on TAB has been significantly enhanced under the provisions of the new Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991. Ten positions on TAB are reserved for city elected officials (Mayors or Councilmembers) and the AMM has the responsibility for selecting those officials. The TAB terms are for two-years and will begin October 1, 1992 and run thru September 30, 1994. The TAB normally meets the third Wednesday afternoon of each month in the Metropolitan Council Office. RECOMMENDATIONS WANTED: The AMM Board is soliciting recommendations/volunteers for TAB via this bulletin. Some of the incumbents will be reappointed but there will be several new appointments and officials are needed from all parts of the metropolitan area. Recommendations should be in written form and submitted to the AMM office to the attention of Vern Peterson, by no later than August 24, 1992. II. MEETINGS TO DISCUSS THE AMMS' METROPOLITAN. GOVERNANCE TASK FORCE REPORT: The Metropolitan Governance Task Force is ready to renew its • deliberations and finalize its report on the form regional governance should have in the metropolitan area. ~gti 1~ 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 To this end, the Task Force has scheduled two meetings to solicit comments from you - member city officials - to help provide direction. The first is Aug Council chambers the metropolitan at 7 p.m. in the officials in the expected to last 1st 20 at 7 p.m. in the St. Louis Park City for city officials on the western side of area. The second is planned for August 27 Maplewood City Council chambers for eastern portion. Both meetings are two hours. St. Louis Park city offices are at 5005 Minnetonka Blvd. Exit at Highway 100, go south to Minnetonka Boulevard, go east for three blocks. The Maplewood city offices address is 1830 E. County Road B, about one block east of White Bear Avenue, and about four blocks south of Highway 36. The Task Force's preliminary report, issued during the AMM's Annual Meeting,. has generated discussion among state,. regional and metropolitan agency officials. We hope to spark good discussion from city officials. We have several areas that need development, such as the transit/transportation/MTC/RTB question, and we look to you for some guidance. A copy of the report was mailed to your manager or administrator in early June. Please call our • office (490-3301) if you need a copy of the report. Task Force members hope for lots of comments from city officials before taking any more action on the preliminary report. We want this to reflect city officials' points of view and consensus, not just the Task Force. Any recommendations requiring legislative action would be considered by the appropriate AMM policy committee. Again, we hope we can see you at one of the meetings and please call our office and let us know if you wish to speak. III. REGIONAL TRANSIT BOARD (RTB) LOCAL OFFICIALS ADVISORY COMMITTEE ( LOAC) Nominations are also needed for the RTB Local Officials Advisory Committee. This advisory body which as its name implies was established to provide input to the RTB and its chair, is being revitalized. The AMM Board recently evaluated this body and believes it can play a more important role in the regional transit system and encourages city officials to participate. Members of the RTB Local Officials Advisory Committee can be either elected or -2- • r appointed city officials. The committee normally meets the • second Wednesday morning of each month at 7:30 a.m. The names of all city officials willing to serve on this committee should be forwarded to the AMM office, to the attention of Vern Peterson, by no later. than August 24, 1992. DISTRIBUTION NOTE: This bulletin has been mailed to Mayors and Managers/Administrators only. We would. appreciate it if the administrative official would distribute copies to all councilmembers as .well. Thank you. • • -3- • '~: 1 as ociation of metropolitan municipalities August 10, 1992 TO: Mayors, Managers/Administrators FROM: Vern Peterson RE: TAB NOMINATIONS, METROPOLITAN GOVERNANCE MEETINGS, ETC. I. TRANSPORTATION ADVISORY BOARD (TAB) NOMINATIONS: The TAB is a very important transportation related advisory body and provides input to the Metropolitan Council, MNDOT and the Regional Transportation Board. It has many important functions including the Annual prioritization for funding FAU projects. The role of TAB and the city officials . on TAB has been significantly enhanced under the provisions of the new Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991. Ten positions on TAB are reserved for city elected officials (Mayors or Councilmembers) and the AMM has the responsibility for selecting those officials. The TAB terms.. are for two-years and will begin October 1, 1992 and run thru September 30, 1994. The TAB normally meets the third Wednesday afternoon of each month in the Metropolitan Council Office. RECOMMENDATIONS WANTED: The AMM Board is soliciting recommendations/volunteers for TAB via this bulletin. Some of the incumbents will be reappointed but there will be several new appointments and officials are needed from all parts of the metropolitan area. Recommendations should be in written form and submitted to the AMM office to the attention. of Vern Peterson, by no later than August 24, 1992. II. MEETINGS TO DISCUSS THE AMMS~ METROPOLITAN GOVERNANCE TASK FORCE REPORT: The Metropolitan Governance Task Force is ready to renew its deliberations and finalize its report on the form regional governance should have in the metropolitan area. -1- 6~1 183 university avenue east, st. paul, minnesota 55101 (612) 227-4008 ~~~'~ To this end, the Task Force has scheduled two meetings to solicit comments from you - member city officials - to help provide direction. The first is Aug Council chambers the metropolitan at 7 p.m. in the officials in the expected to last 1st 20 at 7 p.m. in the St. Louis Park City for city officials on the western side of area. The second is planned for August 27 Maplewood City Council chambers for eastern portion. Both meetings are two hours. St. Louis Park city offices are at 5005 Minnetonka Blvd. Exit at Highway 100, go south to Minnetonka Boulevard, go cast for *_hree blocks. The Maplewood city offices address is 1830 E. County Road B, about one block east of White Bear Avenue, and about four blocks south of Highway 36. The Task Force's preliminary report, issued during the AMM's Annual Meeting, has generated discussion among state, regional and metropolitan agency officials. We hope to spark good discussion from city officials. We have several areas. that need. development, such as the transit/transportation/MTC/RTB question, and we look to you for some guidance. A copy of the report was mailed to your manager or administrator in early June. Please call our office (490-3301) if you need a copy of the report. Task Force members hope for lots of comments from city officials before taking any more action on the preliminary report. We want this to reflect city officials' points of view and consensus, not just the Task Force. Any recommendations requiring legislative action would be considered by the appropriate AMM policy committee. Again, we hope we can see you atone of the meetings and please call our office and let us know if you wish to speak. III. REGIONAL TRANSIT BOARD. (RTB) LOCAL OFFICIALS ADVISORY COMMITTEE (LOAC) : Nominations are also needed for the RTB Local Officials Advisory Committee. This advisory body which as its name implies was established to provide input to the RTB and its chair, is being revitalized. The AMM Board recently evaluated this body and believes it can play a more important role in the regional transit system and encourages city officials to participate. Members of the RTB Local Officials Advisory Committee can be either elected or -2- • R appointed second Wei The names committee attention 1992. city officials. The committee normally meets the inesday morning of each month at 7:30 a.m. of all city officials willing to serve on this should be forwarded to the AMM office, to the of Vern Peterson, by no later than August 24, DISTRIBUTION NOTE: This bulletin has been mailed to Mayors and Managers/Administrators only. We would appreciate it if the administrative official would distribute copies to all councilmembers as well. Thank you. i -3-