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Home My WebLink About1992-08-10 CC Packet Special MeetingL~' V ~~~ a er THE BIRTHPLACE OF MINNESOTA August 7, 1992 M E M 0 T0: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY .CLERK SUBJECT: SPECIAL COUNCIL MEETING, MONDAY, AUGUST 10, 1992 This memo is a reminder to Council that a Special Meeting has been scheduled for Monday afternoon, August 10, 1992, at 4:30 P.M. in the City Hall Council Chambers, 216 No. Fourth St., Stillwater, Minnesota to discuss the following: 1. Continued 1993 Budget discussions. 2. Any other business Council may wish to discuss. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 a • M E M O R A N D U M TO: Mayor and City Council FR: City Coordinator DA: August 6, 1992 RE: PROPOSAL BUDGET REDUCTION After having met with the various department manager's I would propose the Council consider the budget adjustments that follow.. In developing my recommendations with the Council, my approach was to look at items or programs that may not be the most affordable at this time. However, the fact that an item or program is listed as a proposed adjustment does not necessarily mean that they are not needed or that the department manager agrees entirely with my proposal. It is rather~as I said, a matter of trying to prioritize those items. or programs that may be both essential and affordable. L. will not be able to be at the meeting Monday night. However, Diane will expand on the budget adjustments as needed. • °,yl-~ MEI+IORANDUI+i TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: August 7, 1992 RE: 1993 BUDGET Nile has met with department heads, the recommended operating budget .and capital outlay cuts are shown on the attached schedules for your review. Capital outlay has been reduced to $875,215, still significantly higher than most years average of $350,000. In addition, the health insurance for family and single coverage has been reduced to $300 and $130, respectively. Also, the AFSME contract amounts are included in the revised budget recap. The cumulative effect of the operating cuts is shown on the budget recap sheet, with a deficit of $8,641. The sewer fund is not included. on the recap because the anticipated savings from downtown improvements should cover the operating deficit . The numbers needed to calculate the tax capacity rate (RAGA, Eq. Aid, Tax Capacity and F.D.) are not yet available from Washington County. and the State of Minnesota. Therefore, no changes have been made in the estimated tax levy. If time permits, we could look at the capital improvement program (previously submitted). • RECOMMENDED ADJIISTMENTS FOR OPERATIONS Net Adjustment Department/Item (Decrease) Admin/Finance Eliminate Personnel Rep. Added Part time hours Reduce Other Professional Services Police .Eliminate one (1) full-time patrol Reduce Uniforms Reduce overtime and part time Salaries (if we hire one .full time patrol officer) .Fire No adjustments Inspections. Eliminate full time Asst. Bldg. Insp and hire part- time Insp. (1/2 time) Public Works- Street Reduce part-time help (assuming one full time laborer is hired) Planning No adjustments (did not have chance to talk to Steve). Library Eliminate request for additional personnel Park Eliminate full time position Hire two additional part time laborer for summer Lily Lake No adjustments Parking Fund No adjustments AFSME Salary Adjustments Included Health Insurance . Family. reduced to $300/month Single reduced to $130/month (38,455) 6,297 (4,000) (36,579) (1,025). (2,153). (14,526) (8,612) (10,337) {28,359). 1T,610 SCHEDULE A 1993 CAPITAL OUTLAY Increase Requests (Decrease) Recommend Administration/Finance Auto $13,000. (13,000) 0 Five Chairs 1,065 1,065 Copy Machine 21,300 21,300 Computer, printer, workstation & software 9,100 9,100 File Cabinet 220 220 Magnification Lens for microfiche reader/printer 220 220 Microfiche storage boxes 200 200 Total $45,105 ($13,000) $32,105 Plant/City Hall Miscellaneous painting/etc. $ 5,000 $ 5,000 Furnace and air conditioning controls 15,000 (15,000) 0 Total $20,000 .($15,000) $ 5,000 Police - Machinery and Equipment 5 Plexiglass screens for patrol cars 1,431 $ 1,431 1 Oxygen kit 549 549 6 First aid kits 480 480 1 Shotgun 347 347 5 Mobile data terminals 30,000 (7,500) 22,500 1 Copier 7,000 (7,000) 0 1 State of Minnesota Computer update 7,505 7,505 Total $47,312 ($14,500) $32,812 Police - Automotive/Equipment 1 Used investigators vehicle $12,203 $12,203 1 New vehicle for animal control/CSO 19,550 (19,550) 0 2 New squad cars 27,725 27 725 Total $59,478 ($19,550) 39,928 Police Grand Total $106,790 ($34,050) $72,740 Fire Suburban Auto $33,000 $33,000 Public Works - General Public Works - Streets Two - 1-ton Dump trucks $ 50,000 (25,000) 25,000 One - 2-ton Dump truck 60,000 60,000 Sweeper 90,000 90,000 4th & Hickory storm sewer 100,000 (50,000) 50,000 Total $300,000 ($75,000) $225,000 Inspections Computer Desk $400 $400 Public Works - Shop Miscellaneous Equipment $ 5,000 5,000 Building addition 250,000 50,000 300,000 Total $255,000 $50,000 $305,000 Total General Fund $760,295 ($87,050) $673,245 ~ ~` SCHEDIILE A 1993 CAPITAL OIITLAY Increase Requests. Decrease Sewer Pickup .truck - 3/4 ton $20,000 Parks Sprayer and chassis for weed control Bleachers Playground Equipment a Schulenberg Park Resurface three tennis courts Storage shed .Permanent warming house Blacktop and recurb Pioneer Parking lot Lights for Ramsey Grove skating rink Total Lily Lake - Arena Plexiglass west side bleachers Remodel players boxes and penalty box Computer and printer Paint outside of arena (supplies only) Total Lily Lake - Ballfields .Lights Lily Lake .upper field. Blacktop and repaint tennis courts and basketball courts • Sealcoat Lily Lake and Croixwood Parking Lots Total Lily Lake - Beach Shoreline from beach to fishing pier (walking path & picnic .area) Lily Lake Grand Total Library -.Service Three paperback spinners CD ROM Reference Package Automated Periodical Citation Module Typewriter Six chairs for carrels and tables Computer scanner and voice software Two floor lamps Informational video rack Two folding chairs Microfiche cabinet Refrigerator for staff room Shades for upper windows in Rivers room Office software. Audio cassette dubbing deck Reference office computer printer Total Recommend $20,000 $20,000 $2o,ooa 4,000 (4,000) 0 16,000 {8,000) 8,000 30,000 (10,000) 20,000 12,000 (12,000) 0 11,000 (11,000} 0 22,000 22,000 1,900 1,900 $116,900 ($45,000) $71,900 $ 5,000 $ 5,000 3,000 3,000 3,000 (3,000) 0 3,000 1,500 1,500 $14,000 ($4,500) $9,500 $30,000 (30,000) 0 38,000 $38,000 10,370 10,370 $78,370 ($30,000) $48,370 42,000 (21,000) 21,000 $134,370 ($55,500) $78,870 $ 1,450 5,000 5,600 400 700 1,100 550 360 300 1,400 360 280 800 450 800 $19,550 i ~~ Library - Building Stone bench at west entrance ADA modifications "Stop the leaks" project Total Library Grand Total Solid Waste Dumpsters Grand Total Capital Outlay SCHEDULE A 1993 CAPITAL OUThAY Increase Requests (Decrease) $ 650 3,000 3,000 $6,650 $26,200 Recommend * $ 5,000 $ 5,000 $1,062,765 ($187,550) 875,215 * Capital outlay was not reviewed with the library. f .a n LJ FUND General Fund Library Parks Lily Lake Parking Solid Waste GRAND TOTAL 1993 BUDGET RECAP (EXCLUDING CAPITAL OUTLAY AND DEPRECIATION) REVENUE EXPENDITURES SURPLUS/(DEFICIT) Requested Revised Requested Revised Requested Revised 4,816,259 4,816,259 4,801,860 4,696,259 14,399 120,000 518,093 518,093 561,156 547,212 (43,063} (29,119) 271,414 271,414 325,248 307,239 (53,834) (35,825) 210,946 210,946. 211,689 211,209 (743) (263). 43,500 43,500 65,368 64,768 (21,868) (21,268) 1,079,234 1,079,234 1,121,400 1,121,400 (42,166) (42,166} (147,275) (8,641) To: Mayor Abrahamson City Council Administration Fr: Judy Gulden Da: August 5, 1992 Re: Washington School Playground It appears that the School District is still considering the issue of continued use of the Washington School building or to sell the building and property. At the April 6 meeting, you with members of the City Council spoke of support for the playground to continue to be accessible for families and children. The Stillwater Parks Commission and Parks Department have also offered support of the City acquiring the playground. It is hoped that the City is anticipating the opportunity to acquire the property, and that you have a plan of action in place should the School District decide to sell the playground property. I dropped off a note to you. with two grant applications. The agencies suggested. you apply now to be prepared. Perhaps you have already taken some kind of action already and if so THANK YOU. If not....please do. The spirt of the April meeting is still strong and we are enthusiastic about the possibility of the school district either continuing use of the building and property or of the City acquiring the playground for public use. Please be pro-active and "go after the the playground property':, Please inform the school district in writing that the City, as stated April 6, is interested in the playground.. Be prepared We're counting on you! ! Your response in writing by August 17 would be very much appreciated as well as a discussion at a City Council meeting for the need of this playground. Please count on my assistance if there is any way that I can help. Feel free to call me at home, 439-8368 or at 715-246-6561 which is my work number. Thank you. Cordially yours, Judy Gulden 218 N. Martha, Stillwater -~ AUG 8? 'q2 1114 OAK PARK HEIGHTS AGENDA CITY OF OAK FARK HEIGHTS MONDAY, AUGUST 3.0, 3.992 --- 6x00 P.M. 6:00 P.M. AGENDA I. Krueger Property 7:00 P~M. AGENDA I. Ca1T to Order IY. 'Visitors Departmental Rep III . Parks Seggelke Doerr -- Utilities Kern - Streets Carufel - Administration O'Neal - palioe Bridge Update Cable Update Consolidation Update • ~r7ater Management Update IV, Old Business Mall Sign variance asst I,udowese Subdivision RegDesi Hate Representative? h 7/20/92 g Valley Branc public Health 7/15/92 - Seal Wells Ca. Cost to Paint Fire Hydrants Globe Txavel Sign Request 1~SP Request 7/17/92 Deloitte & Touche V. Review of Minutes - ~7alY 13th, 20th and 27th VI. New easiness Krongard setters of Credit - S5t:I~/Oakgreen!Northbrook Stop Sign Resolution (River Hills) ,7erry's Aato Detai3. Sign Request. Heinlein Proposal Bids ~- We~.l. #1 .Request for Mower ,Iuran & Moody Balls presented for Approval & Treasurer's Report VIT. . -- brand fax transmittal memo 7671 ~ o~ poses Post~lt'" AUG C~? '92 1114 ORK PARS HEIGHTS P.2i2 VIII. Correspondence Presented Short Elliott Hendrickson Metropolitan Council County Public Health Department MST Rural Water Association Urban Update Community Volunteer Service Va~.ley Branch Watershed Delta Dental Ochs '.Agency City 'of Hanover City''Engsneer Dale Thorne Metropolitan Waste Commission Ramsey County I,eaque ** PT~~ASE D4 NOT SCk~EDULE PUBLIC HEARING FOR 9/14/92