HomeMy WebLinkAbout1991-12-04 CC Packet Special Meeting
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THE BIRTHPLACE OF MINNESOTA J
November 27, 1991
M E M 0
TO:
MAYOR AND COUNCIL
MARY LOU JOHNSON, CITY CLERK
SPECIAL COUNCIL MEETING, WEDNESDAY, DECEMBER 4, 1991, 7:00 P.M.
F ROfv1:
SUBJECT:
This memo is a reminder to Council that a Special Meeting is scheduled for
Wednesday evening, December 4, 1991 at 7:00 P.M. in the Council Chambers of
City Hall, 216 North Fourth St. to discuss the following:
1. Public Hearing on Solid Waste Management Plan.
2. Any other business Council may wish to discuss.
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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~~MG TO: M~YGR AND COUNCIL
FROM: CITY COORDINATOR
RE: CHANGES -r(] SO~ID WASTE
MANAGEMENT REPORT
DA: NOVEMBER 26, 1391
THE SC1LID ~;HSTE ADVISORY CDi'1l'1TTTEE i11~YDE }~ ~iIf.<.;OR C;:-;Ht'~.fGE )~FcritiiAT Hf:.;THER
TH(J.'.-~ C:CjfTrE(~'~.) T':J T}~[-: EE'=:(}'vthE;\;DED j'1\;~i'H~GFt?1ENT PLI~j\j.. THE CHi~>.H:::!E t,~~;E DNL'Y
-rn I~T~RC}~ANGE GOALS NO'S 3 AND 4# THEREFOf~E, PLEASE REPLACE PAGES 22,
23 n!\lD 2it t,.;ITH THE NE~; PJ:lSES THAT }~CCCJMPf~>j\{ THI~; f11EJl10.. GTHEHt.,;ISE TH~:
PLAN REMAINS THE SA~E~
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c~c~ SOLID WASTE ADVISDRY COl~MI1'TEE
e b. 1993 7%
*c. 1994 = %
*d. 1995 %
*e. 1996 %
*To be discussed with Council.
GOAL NO 2: TO REMOVE CERTAIN TYPES OF WASTE FROM THE WASTE STREAM
PLAN:
1. Establish and maintain a comprehensive curbside collection
recycling program by July 1, 1992 to include:
a. Paper products including magazines, telephone books,
glossy paper and corrugated paper.
b. Plastics
c. Glass
d. Metals
2. Monitor recycling industry for technological advances.
3. Monitor markets for recyclable material.
4.
Establish or participate in household hazardous waste
collection programs/locations to collect and dispose of the
following waste items in an environmentally safe manner:
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a. Pesticides
b. Solvents
c. Refuse oil (automotive type)
d. Paint and paint supplies
e. Cleaning agents
f. Batteries
g. Other hazardous waste
5. Develop a public education system (similar to Goal #1).
6. Provide for the recycling of other waste material as markets
become available.
7. Research and promote other avenues available to residents for
recycling materials not currently included in the City's
curbside program.
8. Research and promote methods of removing compostables at waste
streams (i.e., back yard composting, county composting site,
etc.).
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GOAL NO 3: DEVELOP A PRICING SYSTEM THAT ESTABLISHES A FAIR AND EQUITABLE
FEE RELATIONSHIP TO WASTE QUANTITIES GENERATED BY AND DISPOSAL OF FOR THE
USER.
PLAN:
1. Establish a volume base fee system.
a. Rate should vary according to the amount of waste
generated by and collected for a resident.
i) Increments of 30 gallon/pound should be used
b. Rate should include unlimited amounts of "extra" waste
(i.e., large goods, tires, yard waste, batteries, etc.).
c. Include recycling cost and other costs (i. e. ,
educational) in regular monthly fees.
GOAL NO 4: MAINTAIN A COLLECTION SYSTEM THAT IS EFFICIENT, COKPLETE
AND COST EFFECTIVE
PLAN:
1. Maintain an organized collection system to collect all mixed
municipal solid waste including:
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a.
b.
c.
d.
Recyclable material
Compostables (yard waste, etc.)
Construction debris
Large goods
Household hazardous waste
All other waste
e.
f.
2. Contract with or franchise one hauler to provide:
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a.
b.
Weekly curbside pickup.
Same day pickup service of all solid waste.
Timely written schedules and schedule changes including
published changes in the official city newspaper.
Reasonable exception as to manner of pickup for
handicapped or aged residents.
Data pertaining to waste tonnage including:
i) Number of households serviced
participation rates for recycling.
Volume/weight by waste type.
Destination of waste type.
Data reports to be provided by hauler on a
quarterly basis.
Compliance with all local, county, state and federal
laws.
Cooperation in the development and distribution of
educational material.
Cost effective collection equipment (well maintained and
clean) .
c.
d.
e.
including
ii)
iii)
iv)
f.
g.
h.
23
e i.
j.
k.
l.
m.
n.
A system for cleanup of spilled waste.
Cost justification for rates and rate increases.
Adequate insurance and performance bond.
Reasonable resolution of disputes pertaining to household
collection.
Reasonable term of contract.
Ability to adjust to change in conditions, regulations~
technology, etc., pertaining to collection and disposal
of waste.
o. Cooperation in establishing an efficient and cost
effective billing system.
p. Cooperation with City Council and the Solid Waste
Advisory Committee in the development/review of
ordinances, contracts, rate adjustments and a wide-
variety of matters related to solid waste collection and
disposal.
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MEMO TO: MAYOR AND COUNCIL
FROM: CITY COORDINATOR
RE: 1992 WORKER'S COMPENSATION
INSURANCE PREl'l I Uf1i
DA: DECEMBER 3, 1991
ACCOMPANYING THIS MEMO IS TH~ NOTICE OF PREMIUM REFUND OPTION '~Nj) NET
DEPOSIT PREMIUM CAL_CiJLA1-IC~J ~OR 1392 (AND THE 1991 CALL:ULP"TiON FOR YOUR
INFO f:iND COi'11PARISON).. THE NET CEPe'SIT r:1r;:::~'~IL!~1 (ti :~2)1 54r:3) J'3 THE ~)~liCtUNT
THE CITY MUST PAY INIfIALLY FOR WORKER'S COM~!. rNSljRA~jCE~ ~~OWEVER, THE
CITY WILL EITHER RECEIVE AREr;UND IF WE DO NOT HAVE ANY LOSSES OR WILL
HiWE TO PAY AN ADDITIm'IA~ P"iOUNi IF OUR LOSSES EXCEED OUR l'-lODIFIED RRTE
L 90). IN ANY EVENT OUR NET ADJUSTED Pf<Ei>iIUt'iS "IILL BE BETWEEN A \'lINIMUM
tit OF '$51,95B AND A i'tJAXIj'rjur,j OF $.l58,B83.lZ1lZl.
FOR YOUR INFDRM~TION THE CITY HAS SELECTED THE REFUND OPTION FDf:! AS LOi'JG
ns IT HAS BEEN A"iAILABLE (5 'fRS. .n P,!\i]) }:)CCORDING TD DIi::'jNE THE RESULTS
HQVE BEEN FI~'';ORABLE BECAUSE DUf~ EXPEr~IENCE HAf) BEEN FAVOPABLE. ALTHOUGH
OUR FUTURE EXPERIENCE COULD BE DIFFERENT THAN OUR PAST EXPERIENCE DIANE
f=iND I WOULD RECOtijMHlD [,DING \-iITH THE EEFLJND [lcITION.
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League of Minnesota Cities Insurance Trust
Group Self-Insured Workers' Compensation Plan
ADMINISTRATOR
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EMPLOYEE BENEFIT ADMINISTRATION CO.
8441 Wayzata Blvd. Suite 200 P.O. Box 59143 Minneapolis, Minnesota 55459-0143 Phone (612) 544-0311
Self-Insured Workers' Compensation Quotation
(RENHJAL of Agreement NCr. 02-000623-5)
Name of City:
STI LLViA TER
Policy period: From:
01/01/1992
Estimated Annual Premium:
STREET CONSTRUCTION & MAINTENANCE
FIREFIGHTERS (NOT VOLUNTEER)
POLICE
CITY SHOP &: YARD
CLERICAL
ANIMAL CONTHOL
SWIMMING POOL OR BEACH OPERATIONS
PARKS
MUNICIPAL EMPLOYEES
ELECTED OR APPOINTED OFFICIALS
PUBLIC LIBF<ARY OF< ~1USEUM-ALL OTHER EES
CITY ARENA-ALL EMPLOYEES
It
To 01/01/1993
ESTH1ATED
CODE RATE PAYROLL
5506 7.95 358000.
7706 9.39 290000.
7720 6.96 775000.
,....,.",..,r""I 6.08 67000.
~c.:CI
8810 ():.57 620000.
8831 2.'76 2700i) II
9015 11 . (to 11000.
9102 4.44 175000.
9410 ~ " 175000.
.....'to
9411 2.46 18200.
9101 5.14 16500.
9182 ' ~C" 75000.
't 41-.~1
~1anLla 1 Pr em i um
Experience Modification 0.90
Standard Premium
Pn?mium Di scc)unt
Discounted Standard Premium
LMC Insurance Trust Discount 0%
Net Deposit Premium
DEPOSIT
PREM I Ut'l
28461 .
27231 I
53940.
4i)74"
3534.
745.
1254.
77?(> II
4305.
448.
848.
3188.
135798.
/ qq 7--
The foregoing quotation is for a deposit premium based on your
est ima te of payroll. Your final actual premium will be computed after
an audit of payroll subsequent to the close of your policy year and
will be subject to revisions in rate or experience modification.
While you are a member of the LMCIT Workers' Compensation Plan, you
will be. eligible to participate in distributions from the Trust based
upon clalms experience and earnings of the Trust.
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Employee Benefit Administration Co.
EBA441 CG(11/87)
League of Minnesota Cities Insurance Trust
Group Self-Insured Workers' Compensation Plan
Administrator
Brrkley Administrators formerly EBA
a membe1 of the Berkley Risk Management Services Group
P.O. Box 59143 I Minneapolis, MN 55459-0143 Phone (612) 544-0311
NOTICE OF PREMIUM REFUND OPTION
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The 'City'
City of Stillwater
Agreement No.: 02-623-6
Agreement Period:
From: 01-01-92
To: 01-01-93
At the end of each year (January 1) fthe League of Minnesota Cities Insurance Trust Self-Insured Workers'
Compensation Program, a distribut on of excess surplus funds, if any, will be made to participants under a
formula taking into account the ea nings and claims experience of the Trust, as well as the loss records of
individual participants. As an alter ative, participating cities with a discounted standard premium in excess
of $25,000 may elect to have their di tribution made to them in an amount determined by their individual loss
experience and premium size.
Minimum = Discounted Standard Ihemium x
I
Loss Multiplier I
Maximum = Standard Premium x i
The final net cost to an electing part~cipant will be discounted standard premium times minimum factor, plus
losses times loss multiplier, not to eXfeed standard premium times maximum factor. Payroll amounts audited
after the close of the year will be USfd in the determination of final net cost.
For cities with a discounted standard remium of
'25,000 - 50,000 Over 50,000
70% 47%
120% 120%
115% 130%
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Signature
Title
Date
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This election cannot be accepted un~ess received in the offices of the plan administrator by the beginning of
your agreement period. I
BA450CG (5/91)
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ADMINISTRATOR
'_. ,-~" ...... ,"' ..-.-:......1......":.-.;....0:.:..':
League of Minnesota Cities Insurance Trust
Group Self-Insured Workers' Compensation Plan
EMPLOYEE BENEFIT ADMINISTRATION CO.
8441 Wayzata Blvd. Suite 200 P.O. Box 59143 Minneapolis. Minnesota 55459-0143 Phone (612) 544-0311
Self-Insured Workers' Compensation Quotation
(RENEWAL Df Agreement No. 02-000623-4)
Name of City:
STILLI.-JATEF:
Policy period: From:
To
01 /Oll 1992
01/01/1991
Estimated Annual Premium:
EST I i"lA TED
CODE F:ATE PAYF:OLL
STREET CONSTRUCTION &: i"lAINTENANCE 5506 9.79 ......----- 262000.
FIREFIGHTERS (VOLUNTEER) 7708 93.73 vPOP 8085.
FIREFIGHTERS (NOT VOLUNTEER) 7706 11. 36 V 280000.
POLICE 7720 5 . 48 V' 706000.
CITY SHOP &: YARD 8227 it . 68 v" 64000.
CLERICAL 8810 0.47 v'/ 606000.
CITY ARENA-ALL EMPLOYEES 9182 3.27 /' 66000.
ANINAL CONTROL 8831 2.12 26000.
SWI/'lt'1ING POOL OR BEACH OPERATIONS 9015 12 . 01 V" 11000.
PAR~:S 9102 6.06 ./ 192000.
e STREET CLEAN/SEWER CLEAN/SNOW REMOVAL 9402 7.34 66000.
MUNICIPAL EMPLOYEES 9410 3.52 228000.
ELECTED OR APPOINTED OFFICIALS 9411 3.52 37000.
PUBLIC LIBRARY OR NUSEUM-ALL OTHER EES 9101' 3.95 16000.
t'lanual Premium
Experience Modification 0.99
Standard Premium
Premium Discount
Discounted Standard Premium
LNC Insurance Trust Discount OY.
Net Deposit Premium
DEPOSIT
PREM I Ut1
25650.
7578.
31808.
38689.
2995.
2848.
2158.
551.
1321.
11635.
4844.
8026.
1302.
632.
140037.
138637.
13623.
125014.
C.~
125014.
Iqq/
The foregoing quotation is for a deposit premium based on your
estimate of payroll. Your final actual premium will be computed after
an audit of payroll subsequent to the close of your policy year and
will be subject to revisions in rate or experience modification.
While you are a member of the LMCIT Workers' Compensation Plan, you
will be, el i g ible to participate in distributions from the Trust based
upon cla1ms experience and earnings of the Trust.
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'Employee Benefit Administration Co.
.
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League of Minnesota Cities Insurance Trust
Workers' Compensation and Employers' Liability Agreement
. Administrator
Employee Benefit Administration CO.
P.O. Box 59143, Minneaoolis, MN 55459-0143 Phone (612) 544-0311
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NOTlqE OF PREMIUM REFUND OPTION
At the end of each year (Janua' 1) of the League of Minnesota Cities Insurance Trust Self-
Insured Workers' Compensation Program a distribution of excess surplus funds, if any, will be
returned to participants under formula taking into account the earnings and claims experi-
ence of the Trust, as well as th loss records of indivIdual participants. As an alternative,
participating cities with a disco nted standard premium in excess of $25,000 may elect to have
their distribution made to them lin an amount determined by their individual loss experience
and premium size. I
Final net cost to an electing pa~icipant will be discounted standard premium times minimum
factor, plus losses times loss 1ultiplier, l}~t to exc~e9..~t'?Q9.ard premium timesm~irn~1]]
f..?-9!or. Payroll amounts aUditer after the close of the year will be used in the determination of
final net cost.
~ For cities with a discounted standard remium of
25.000 - 50.000 Over 50.000
Minimum = Discounted Stand rd Premium x 70% 47%
Loss Multiplier 120% 120% e
Maximum = Standard Premiu~ x q' r 115% 130%
i (q
If t . e, the final net cost of ' compensation insurance for
e co Ing agreeme t year, jsed 0 stimated pay 011, ould be between a minimum of
$ 58,757.00 a a maxi um f $ 180,228.00 de ending upon your losses. Adjust-
ments will be ma six monthsiafte e close of yo gfeement year and annually thereafter.
Please return a signed copy of It his notice to the administrator with your application for cover-
age if you wish to elect this opt' on.
if this eiection is not made you rill share in the regular distribution of surplus funds, if any.
--I- Yes, we wish to selet the Alternative Refund Option.
I Agreement Period:
NameOfC!ty: City of ftillwater
By: dl-d4 ah4da~r!H~
Title: ,Yl7~/ff? J
/ ~ - /9- 9{i I.
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This election cannot be accept~d unless received in the offices of the plan administrator by the
beginning of your agreement geriod.
!
02-623
01-01-91
to 01-01-92
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