HomeMy WebLinkAbout1991-11-19 CC Packet
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STILLWATER CITY COUNCIL
November 19, 1991
SPECIAL MEETING
1. Arnold Jirik - Discussion of Utility Bill problem.
4:30 P.M.
~A cu!l_~4:
7:00 P.M.
REGULAR MEETI NG
CALL TO ORDER
I NVOCA TI ON
ROLL CALL
APPROVAL OF MINUTES - Special Meeting - October 29, 1991.
Regular & Recessed Meetings - November 5, 1991.
INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Scott Zahren - Discussion of Llquor License Transfer for Grand Garage.
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STAFF REPORTS
PUBLIC HEARINGS
1. This is the day and time for the 1992 "Truth in Taxation" Publ ic Hearing
and proposed 1992 Budget.
Notice of the hearing was published in the The Courier on November 14,
1991.
UNFINISHED BUSINESS
1. Report on Financing'Alternatives for 7.5 Acre Site in the Industrial Park.
2. Downtown Util i ty Connecti on Assi stance & Facade Improvement Program.
3. Possible Second Reading of Amendment to Floodplain Regulation of Zoning
Ordinance ZAT/91-2.
4. Discussion of Janitorial Services for City Hall.
NEW BUSINESS
1. Discussion of Drainage Problems at 1114 No. Owens Street.
2. Discussion of Separate Metering of Storm Water for Shorty's Cleaners.
3. Resolution Designating McGladry and Pullan as Auditors for the 1991 Audit.
4. Application for Payment No.1, L.I. 257 & 259, No. Main St. & Lowell
Inn/Rivertown Commons Parking Lots.
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PETITIONS, INDIVIDUALS & DELEGATIONS (Continued)
CONSENT AGENDA
1. Resolution Directing Payment of Bills (Resolution No. 91-224)
2. Applications (List to be supplied at meeting).
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3. Submission of Claim for Sewer back-up at 2647 Hawthorne Lane.
4. Set Public Hearing ~ate of Dec. 3, 1991 for the following Planning Cases:
a. Case No. Sup/91-$5 - Special Use Permit to maintain a cougar
(undomesticated animal) on a residential property within the City of
Stillwater, located at 1251 W. Orleans St. in the RA, Single-Family
Residential Distt, Richard Sowers, Applicant.
b. Case No. V/91-511- Variance to the sideyard setback requirements for
construction of , garage on a corner lot (30 ft. required, 17 ft.
requested) & to the size requirements for an accessory structure (1,000
ft. required, 1,008 ft. proposed) at 317 No. Owens St. in the RB, .
Two-Family Resid~ntial Dist., Donald Hill, Applicant.
c. Case No. V/91-50~ V/91-53 - A continuation of two Variances for the
placement of a pylon sign & a free-standing sign at 110 So. Greeley
St., located in ihe RB, Two-Family Residen.tial Dist., Melissa Johnson &
Heidi Rosebud, A plicants.
d. Case No. SUB/91-.7 - Minor Subdivision, 10 ft. by 135 ft. of Lot 13,
Block 11, to Lot114, Block 11 of Churchill, Nelson & Slaughter's Add.
located at 1020 ~o.Fifth St. in the RB, Two-Family Residential Dist.,
Dennis & Marge G4lowitz, Applicants.
e. Case No. PUD/91-58 - Planned Unit Development for .the construction of
two duplex units I(four single-family units with zero sideyard setbacks)
located at 310 N ~ Second St. in the RB, Two-Family Residential Dist.,
Downtown Plan ar a, BARK Properties, Applicant.
f. Case No. SUB/91- 0 - Resubdivision of three lots of 25,984 sq. ft. into
four residential lots of 5,835, 5,232, 4,799, 4,799 and common area of ~
5,319 sq. ft. at 310 No. Second St. in the Duplex Residential Dist., ~
BARK Properties, Applicant.
g. Case No. SUP/V/9~-59 - Special Use Permit & Variance for tile
construction of ~ multi-purpose addition to St. Mary's Church with a
s~reet sid~yard ~etback of 2~ ft. (~O ft: req~ired) ~ocated at 407 So.
Flfth St. ln the iRB, Two-Famlly Resldentlal D1St., Rlchard N. Olsen &
Richard L. Huels1ann, Applicants.
COUNCIL REQUEST ITEMS I
STAFF REPORTS (ContinueJ)
COMMUNICATIONS~REQUESTS I
1. John Clawson, Chisago Co. Historical Society - Regarding proposed St.
Croix Valley Herita~e Center.
QUESTIONS/COMMENTS FROM INEWS MEDIA
ADJOURNMENT I
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SPECIAL MEETING
STILLWATER CITY COUNCIL
MINUTES
October 29, 1991
4:30 p.m.
The meeting was called to order by Mayor Abrahamson.
Present:
Councilmembers Bodlovick, Farrell, Funke, Opheim
and Mayor Abrahamson
Absent: None
Also Present: City Coordinator Kriesel
City Attorney Magnuson
Recording Secretary Schaubach
Press: Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others: Jim Junker, Chad Junker, Tim Schmolke, and Kathy
Cutler
RECYCLING WORKSHOP WITH JIM JUNKER. JUNKER SANITATION
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Council met with Jim Junker of Junker Sanitation in a
workshop session to discuss the recycling contract. City
Coordinator Kriesel stated that Mr. Junker has been billing
the City for 4,710 residential units at $1.40 per unit per
month for the past two years. At this time, there are
approximately 4,900 units in the City. Mr. Kriesel suggested
that the number of units billed by Junker Sanitation be
increased to a number that would average out over three or
six months, rather than increase the number of units every
month. Mr. Junker requested that the monthly rate be
increased by $.25 to $1.65 per month.
Motion by Councilmember Farrell, seconded by Councilmember Funke
to adjust the recycling contract to 4,950 units billed at $1.65
per month. (All in favor.)
Council concurred that residents requesting
recycling bins should be charged $5.00.
replacement
ICE ARENA PAY PLAN
Motion by Councilmember Opheim, seconded by Councilmember Farrell
to approve the Ice Arena Pay Schedule, adopted on Oct. 1, 1991,
as corrected. (All in favor)
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GAMBLING LICENSE FOR THE AMERICAN LEGION
Motion by Councilmember Farrell, seconded by Councilmember Funke
to adopt the appropriate Resolution approving the application
from the American Legion for a Pull-Tab Gambling License.
(Resolution No. 91-217)
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stillwater City Council Minutes
Special Meeting
October 29, 1991
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Ayes - Councilmembers Bodlovick, Farrell, Funke, Opheim, and
Mayor Abrah<!imson
Nays - None
OTHER BUSINESS
Motion by Counciimember Farrell, seconded by Councilmember
Bodlovick to reffr two claims against the City to the City's
insurance carr ier.. (All in favor)
ADJOURNMENT
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Motion by councilmember Bodlovick,
Funke to adjourn t~e meeting at 6:00
ATTEST:
CITY CLERK
Resolutions:
seconded by Councilmember
p.m. (All in favor)
MAYOR
No. 91-217 - Appr ing Gambling Permit for American Legion
Submitted by:
Shelly Schaubach
Recording Secreta
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REGULAR MEETING
STILLWATER CITY COUNCIL
MINUTES
November 5, 1991
4:30 P.M.
The Meeting was called to order by Mayor Abrahamson.
Present:
Councilmembers Bodlovick, Farrell, Funke, Opheim (arrived at
5:04 P.M.) and Mayor Abrahamson.
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Consulting Engineer Moore
Comm. Dev. Director Russell
Public Works Director Junker
Fire Chief Seim
Building Official Zepper
Public Safety Director Mawhorter
City Clerk Johnson
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Others:
None
STAFF REPORTS
1. Finance Director - No report.
2. Community Development Director -
Possible Annexation of MTM Tracks
Mr. Russell stated that this item will be discussed at the meeting on
November 19, 1991.
3. Public Works Director -
Purchase of Sander
Motion by Councilmember Funke, seconded by Councilmember Farrell to authorize
the purchase of a sander, at an approximate cost of $1,646, for the Public
Works Dept. (A 11 in favor).
Purchase of Snowblower for City Hall
Moti on by Counci 1 member Bodl ovi ck, seconded by Council member Funke to
authorize the purchase of a snowblower for City Hall. (All in favor).
Council commended the Public Works Dept. for the snowplowing efforts
during the Halloween Blizzard.
Discussion followed regarding complaints received in regard to snowplowing
and whether the City will be plowing sidewalks this year. Also discussed
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November 5, 1991
Regular Meeting
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was the plowing of a City employee's driveway with City equipment. City
Attorney Magnuson stated that private use of public equipment cannot be
authorized.
Discussion of Plowi~g tne High School Football Field
A Council Poll was ~aken previous to this meeting regarding the above
issue with the vote ibeing the following: Ayes -3; Nays - 2,
Councilmembers Bodlovick and Farrell. A discussion followed on whether
this is the School IS or Cityls responsibility. Councilmember Funke and
Mayor Abrahamson st~ted they would pay for the City plowing of the High
School football fielld.
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Blacktopping of Lil~ Lake Launch Ramp Area
Mr. JunKer reporte that thlS area wll not be blacktopped this winter and
will have to wait f t spring. The dock has been removed.
Consulti ng Engi neer 1-
Discussion of Solutilons to Drainage Problems on Rumpf property, 2009 No.
Lake St.
Mr. Moore initiated Idiscussion of solutions to the problems on tne above
property. .
Moti on by Council member IFunke, seconded by Counci 1 member Bodl ovi ck to e
authorize the Public Wor~s Dept. to receive quotes for the improvement of a
drainage project for thel Rumpf property at 2009 No. Lake St. (All in favor).
Interim Report from ~-Tech for Glacier Park Property
Mr. Moore noted tha~ all the test wells are under the PCA guidelines for
petroleum and A-Techl will attempt to convince the PCA that petroleum is
not leaching into th~ ground.
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5. Fire Chief -
Promotion of KenSch~itz to Firefignter-Engineer
Motion by Councilmember funke, seconded by Councilmember Farrell to adopt
the appropriate resolutipn promoting Volunteer Firefighter Ken Schmitz to
Firefighter-Engineer. (~esolution No. 91-219)
Ayes - Councilmembers BOrlOViCk, Farrell, Funke, Opheim and Mayor Abrahamson.
Nays - None I
6. Police Chief -
Discussion of Taggin Cars Plm~ed in during the Snowstorm
Police Chie Mawhort r reported tnat the Po lce are surveying the nUIIDer
of cars that were plp'wed in during the storm. He has requested that a
notice be published ~n the paper requesting people to move them or they
will be towed.
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Stillwater City Council Minutes
November 5, 1991
Regular Meeting
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Discussion of Parking Enforcement Officer Position
Chief Mawhorter reported that Ms. Capuzzi will be resigning the end of
December due to her inability to work 40 hour weeks because of her college
class schedule. Trlis will be discussed further at the Special Meeting on
November 12.
(Councilmember Opheim arrived at 5:04 P.M..)
7. Building Official -
Mr. Zepper distributed the Building Report for October.
8. City Attorney -
Update on Oak Glen
City Attorney Magnuson brought Council up to date on the Oak Glen
financial issue.
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9 . C Hy C 1 e rk -
Request for Repeal of Presidential Primary in April, 1992
Motion by Councilmember Opheim, seconded by Councilmember Farrell to adopt
the appropriate resolution requesting the Legislature to repeal the statute
creating the Presidential Primary. (Resolution No. 91-220)
Ayes - Councilmembers Bodlovick, Farrell, Funke, Opheim and Mayor Abrahamson.
Nays - None .
City Clerk Johnson reported that the County will be using paper ballots
for the Presidential Primary on April 7,1992 and also explained that
voters will be requested to declare party affiliation before voting. A
short discussion followed.
Ratification of Award of Bid for Ice Time at Lily Lake Arena
This item will be discussed at a later date.
10. City Coordinator -
Requesting Corps of Engineers for Placement of IINo Wake Buoysll
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to
authorize Staff to resubmit a request to tIle Corps of Engineers to place IINo
Wake Buoysll on the waterfront adjacent to Lowell Park. (All in favor).
Discussion of Wharfage Permits
Tne 1991 policy was to not lssue Wharfage Permits because of construction
and lack of parking in the Downtown area. Council directed the Planning
Dept. to study the use of Lowell Park and make a recommendation as it
relates to Wharfage Permits.
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Stillwater City Council Minutes
November 5, 1991
Regular Meeting
Workshop on Pay Equity Compliance
Motion by Council member 'Opheim, seconded by
the Metro Area Manager's Ass'n. in a study,
to $2,'0'0'0, to update th~ job evaluations as
favor ).
Councilmember Bodlovick to join
at an approximate cost of $1,5'0'0
requi red by the State. (A 11 in
Submission of Claims! to Insurance Co.
lt was noted that a Flaim has been received regarding damage to a car from
a City snowplow during tile recent snowstorm. Coullci 1 directed this claim
be forwarded to the !Illsurance Co.
RECESS !
Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to recess
the meeting at 5:3'0 P.~1. (All in favor).
MAY'OR
ATTEST:
CITY CLERK
Resolutions:
No. 91-219 - Promoting K~n Schmitz to Firefighter-Eng'ineer.
No. 91-22'0 - Requesting Repeal of Presidential Primary.
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RECESSED MEETING
STILLWATER CITY COUNCIL
MINUTES
November 5, 1991
7:00 P.M.
The Meeting was called to order by Mayor Abrahamson.
Present:
Councilmembers Bodlovick, Farrell, Funke, Opheim and Mayor
Abrahamson.
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Consulting Engineer Moore
Comm. Dev. Director Russell
Public Works Director Junker
Planning Comm. Chair Fontaine
City Clerk Johnson
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Mark Herwig, St. Croix Valley Press
Others:
Mary Jo Jackson, Mark Balay, Mike Diamond, Kathleen Granger,
Richard Kilty, Debbie Dale (Family Violence Network).
APPROVAL OF MINUTES -
Motion by Council member Funke, seconded by Councilmember Opheim to approve the
minutes of the following meetings as presented: Special Meeting - Sept. 24,
Regular & Recessed Meetings - Oct. 8, Regular Meeting - Oct. 15, Special
Meeting - Oct. 22, 1991. (All in favor).
INDIVIDUALS, DELEGATIONS AND COMMENDATIONS
1. Procl amati on of "Family Week" November 25 - 29, 1991.
A proclamation was presented.to Mary Jo Jackson, representing Family
Service of St. Croix Area, for recognizing Family Week Nov. 25 through
Nov. 29, 1991.
PUBLIC HEARINGS
1. This is the day and time for the Public Hearing to consider a Variance to
the Sign Ordinance setback requirements (fifteen ft. required, zero ft.
provided) for tne placement of a hundred .sq. ft. monument-type building
identification and office directory sign, located at 1905-1983 So. Greeley
St. (Greeley Square) in the BP-C, Business Park Comm. Dist., James Waters,
Applicant. Case No. V/91-40.
Notice of the hearing was published in The Courier on October 24, 1991
and mailed to affected property owners.
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November 5, 1991
Recessed Meeting
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Mr. Russell explain~d that the applicant wishes to construct a 100 sq. ft.
sign with a zero setback at Greeley Square with three per cent of the sign
locating the center, and would include offices on the second level which
do not have signageat present. He further explained the landscaping and
the requirement for changing the driveway access. This was originally
agreed upon, but hasn't been completed at this point. Ttle applicant was
not present, but left a message stating he would agree to the conditions
as discussed. Mr. Russell recommended that this request De approved as
suggested and the applicant can reapply if he disagrees with the
conditions of approval. Mr. Fontaine stated the Planning Commission
concurred with Staff and approved the recommendations. Mayor Abrahamson
closed the public h~aring.
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Motion by Councilmember IFarrell, seconded by Councilmember Funke to approve
the Variance to the Sign Ordinance setback requirements (fifteen ft. required,
zero ft. provided) for the placement of a hundred sq. ft~ monument-type
building identification and office directory sign, located at 1905-1983 So.
Greeley St. (Greeley Square) in the BP-C, Business Park Comm. Dist. as
conditioned, James Waters, Applicant, Case No. V/91-40. (All in favor).
2. This is the day and time for the Public Hearing to consider a Variance to
the Sign Ordinance ffor additional signage on a commercial retail
establishment which ,includes 24 in. channel letters on the rear building e
facade and another qdditional sign mounted on a free-standing pylon at
14304 No. 60th St. iln the BP-C Bus. Pk. Comm. Dist., Condura
Marketing/Tires Plu~, Applicant. Case No. V/91-52.
Notice of the h~aring was published in The Courier on October 24, 1991
and mailed to affec~ed property owners.
Mr. Russell explain~d the request is for additional signage (a four ft. by
six ft. wall sign on the west wall of the building and a 64 sq. ft. sign
on the existing pylon sign) for Tires Plus located in the River Heights
Auto Service Center.! Mike Diamond, representing the applicants, stated
they need additionall exposure because the public cannot see their signs.
Mr. Fontaine stated !the Planning Commission approved the request for tne
west side sign Withjremoval of brand name can signs on tne east side of
the building and no additional signage on the pylon. It was suggested
that dark blue be placed behind the yellow lettering to make it more
visible and perhaps delete the need for more signage. Mayor Abrahamson
closed the public h aring.
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Moti on by Council member !Ophei m, seconded by Council member Funke to approve a
Variance to the Sign Orqinance for additional signage on a commercial retail
establishment, by follo~ing tne Planning Commission recommendations, which
includes signage on the Irear building facade (west side), with removal of
brand name can signs on Ithe east side of building, no additional signage on
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Stillwater City Council Minutes
November 5, 1991
Recessed Meeting
the pylon, and a blue background behind yellow lettering at 14304 No. 60th St.
in the BP-C Bus. Pk. Comm. Dist., Condura Marketing/Tires Plus, Applicant,
Case No. V/91-52. (Ayes - 4, Nays - 1, Councilmember Farrell).
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3. This is the day and time for the Public Hearing to consider a Special Use
Permit for a residential use on the second level of a commercial structure
at 125 So. Main St. in the CBD, Central Bus. Dist., James & Kathleen
Granger, Applicants. Case No. SUP/91-54.
Notice of the hearing was published in Tne Courier on October 24, 1991
and mailed to affected property owners.
Mr. Russell summarized the request by stating the applicant will convert a
second level of a building, previously used for storage of hardware, to
residential use. Mr. Fontaine stated the Planning Commission approved the
request and the applicants will be working with the Building and Fire
Inspectors to meet all requirements. Mayor Abrahamson closed the public
hearing.
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to approve
a Special Use Permit for a residential use on the second level of a commercial
structure at 125 So. Main St. in the CBD, Central Bus. Dist., as conditioned,
James & Kathleen Granger, Applicants, Case No. SUP/91-54. (All in favor).
UNFINISHED BUSINESS
1. Report on Financing Alternatives for 7.5 Acre Site in the Industrial Park.
This item was tabled until the meeting on November 19, 1991.
2. Levee Wall Condition Report and Request for U.S. Corps of Engineer
Assistance.
Mr. Russell presented the update on the condition of the Levee Wall which
was prepared by the Engineer. One recommendation is that the City Council
pass a resolution requesting the Corps of Engineers for assistance in
funding the costs of reconstruction.
Richard Kilty, 118 W. Oak St., asked why the City is again making this
request and why the Corps of Engineers would be more open to granting
assistance. The Council replied because of the historic nature of the
wall and bridge.
Motion by Councilmember Opheim, seconded by Councilmember Farrell to adopt
the appropriate resolution requesting the U.S. Army Corp of Engineers for
assistance in conducting studies to determine the feasibility of developing an
emergency street and bank protection project along the St. Croix River in
Downtown Stillwater. (Resolution No. 91-221)
Ayes - Councilmembers Bodlovick, Farrell, Funke, Opheim and Mayor Abrahamson.
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November 5, 1991
Recessed Meeting
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Nays - None
Motion by Council member 10pheim, seconded by Councilmember Funke directing
Staff to pursue special !legislation for reconstruction of the Levee Wall due
to its historic significance. (All in favor).
Council requested Staff to also notify the DNR and Boundary Waters
Commission of the action taken regarding the Levee Wall.
NEW BUSINESS I
1. Authorization for F~nding for Design Services for Main St. Replacement
Awnings. I
Mr. Russell explain~d, that at a previous meeting, the Council authorized
participation in funlding for removal of awnings on the west side of Main
St., north of Crlestnl~t St. This request is for funding ($800) for design
of the awnings in or~er that they be consistent with the design
guidelines and will ~e taken from the Planning Budget. Discussion
followed on whether ito take the funds from the Planning Budget or include
the $800 amount in -dhe $10,000 allowed for redoing the awnings.
Motion by Councilmember ppheim to authorize the expenditure of $800 from the
Planning Budget for prep~ration of plans for a new canopy on the west side of ~
Main St. north of Chestn~t St., if costs for construction of said canopy ~
exceed $10,UOO. The motiion died for lack of a second.
Motion by Council member Funke, seconded by Councilmember Opheim to autnorize
the Comm. Dev. Director ~o hire a Planning Consultant for preparation of plans
for a new canopy for the! west side of Main St., north of Chestnut St. with the
funds to taken from the $10,000 previously allowed for this purpose. (Ayes-
3, Nays - 2, Councilmemb~rs Bodlovick and Mayor Abrahamson).
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2. Request for partial ~unding of Highway 36 Traffic Study.
Mr. Russell stated this traffic study will be critical to the area, will
identify highway intbrchanges and best placement for City streets. The
costs would be share~ with Oak Park Heights, Washington County and MnDOT.
The City.s share WOU~d be $2,950.
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Motion by Council member Farrell, seconded by Councilmember Opheim to approve
the request to snare in ~he Highway 36 traffic study with Oak Park Heights,
Washington County and MnpOT at an approximate cost of $2,950. (All in favor).
3.
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Stillwater City Council Minutes
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Recessed Meeting
Moti on by Council member Bodl ovi ck, seconded by Council member Funke to have a
first reading of an amendment to the Flood Plain Ordinance, No. ZAT/91-2, by
title. (All in favor).
4. Downtown Utility Connection Assistance and Facade Improvement Program.
This item will be discussed at a future meeting.
5. Request Public Donations for Downtown Benches Program.
Motion by Councilmember FunKe, seconded by Council member Bodlovick to approve
the recommendati on to implement and promote the bench program, i ncl udi ng
receiving donations, in Downtown Stillwater. (All in favor).
6. Comments on Oak Park Heignts Comprehensive Plan Amendment.
Mr. Russell commented that the City of Oak Park Heights is adding over 300
acres of land and one item he would like to ensure is that the City of
Stillwater expansion can be accommodated by the sewer treatment plant.
Another consideration would be an adequate road system to handle future
traffi c demands.
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Motion by Councilmember Funke, seconded by Council member Opheim to authorize
the Community Development Director to forward a letter to the City of Oak Park
Heights in regard to their Comprehensive Plan Amendment. (All in favor).
7. Policy on Commission Appointments/Memberships.
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to accept
the recommended policy on commission appointments/memberships in concept with
furt~er definition for adoption into an ordinance or resolution at a future
date. (All in favor).
Reappointments to Library Board
Motion by Councilmemb~r Funke, seconded by Councilmember Farrell to reappoint
Anita Buck, Mary Ann Engebretson and Lois Welshans to a further term on the
Library Board. (All in favor).
Certificate of Appreciation for Don Hansen, Chairman of Library Board
Motion by Councilmember Funke, seconded by Councilmember Bodlovick to draft
a Certificate of Appreciation in honor of Donald Hansen who will be retiring
from the Library Board on December 31, 1991. (All in favor).
8. Application for Payment No.4 from Johnson Bros. Construction - Downtown
Improvement, L.r. 257.
Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to
authorize Payment No.4 to Johnson Brothers Construction in the amount of
$702,623.51. (All in favor).
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November 5, 1991
Recessed Meeting
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9. Resolution: Request for approval of Gambling Operation at St. Croix Club,
423 So. Maln St., b Family Vlolence Network.
Motion y CounCl member Bo OV1C , secon ed by Councilmember Funke to adopt
the appropriate resolution authorizing a Gambling Operation at the St. Croix
Club, 423 So. Main St., Ito be run by Family Violence Network. (Resolution No.
91-222) I
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Ayes - Councilmembers B~dlovick, Farrell, Funke, Opheim and Mayor Abrahamson.
Nays - None I
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10. Resolution Acceptin~ Work & Approving Application for Final Payment to
Hydrocon, Inc., L.I 256, Cottages, Phase III, Sanitary Sewer, Lift
Station & Forcemaln
Motion by CouncilmemberlFunke, seconded by Council member Opheim to adopt
the appropriate resolutlon accepting work and making final payment to
Hydrocon, Inc. for L.I. 1256, Sanitary Sewer, Lift Station & Forcemain in the
amount of $5,630.91. (~esolution No. 91-223).
Ayes - Councilmembers Bqdlovick, Farrell, Funke, Opheim and Mayor Abrahamson.
Nays - None
CONSENT AGENDA . ~
Motion by Counci 1 member IBodlovick, seconded by Councilmember Farrell to ~
approve the Consent Agerjda of November 5, 1991, including the following: (All
in favor).
1. Directing Payment of Bills (Resolution No. 91-218).
Ayes - Councilmembers Bqdlovick, Farrell, Funke, Opheim and Mayor Abrahamson.
Nays - None .
2. Contractor's Licens 5:
S.Carlson Home Improvem nt
348 So. 4th St.
Bayport, Mn. 55003
Countryside Plbg. & Htg
753 So. Knowles
New Richmond, Wi 54017
General Contractor
Rene\'Ia 1
Excavators
Rene\'ia 1
Eberhard Construction
7529 No. Stillwater Way
Oakdale, Mn. 55128
Masonry & Brick Wk.
Renewal
First Landmark Builders
611 So. Snelling Ave.
St. Paul, Mn. 55116
General Contractor
New
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November 5, 1991
Recessed Meeting
Gorman Construction
2217 Bonnie Lane
St. Paul, Mn. 55119
General Contractor
New
Martin A. Keller
465 18th Ave. So.
So. St. Paul, Mn. 55075
General Contractor
New
Pacesetter Corporation
4343 So. 96th St.
Omaha, Ne 68127
General Contractor
New
C. R. Partridge Homes, Inc.
13809 Sunset Lk. Dr.
Burnsville, Mn. 55337
General Contractor
New
Peterson Construction Inc.
1023 No. Knowles Ave.
New Richmond, Wi 54017
General Contractor
New
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COUNCIL REQUEST ITEMS
Update & Summarization of Downtown Construction
Because of criticism that the project was started late, Mr. Moore
summarized the process by stating the Feasibility Study was done in tile
summer of 1990, State approvals had to be obtained, i.e, directions from
the PCA to eliminate as much clear water as possible, securing a
cooperative agreement with MnDOT, whose approval was not received until
just before award of the contract, preparing the contract and award of
bid, bonds, insurance papers, scheduling, etc. Construction could not
start before June 10 of this year.
Mr. Moore also reported on the sewer project on Third & Myrtle Streets,
stating this intersection will not be usable for several days. He
continued by reporting on the sidewalk areas near Vittorios and the Grand
Garage, the elevated walkway and electrical connections. Mr. r~oore asked
merchants to refrain from using salt on new sidewalks to reduce the
possibility of scaling in the spring. Council suggested letters be sent
to merchants alerting them to this possibility.
Richard Kilty, 118 W. Oak St., asked if the weather continued to be bad,
would Third and Myrtle Streets be closed all winter. Mr. Moore replied it
\'wuld not.
Request of Fire Dept.
It was noted that the Fire Dept. has requested assistance from residents
in shoveling out fire hydrants.
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7
Stillwater City Council Minutes
November 5, 1991
Recessed Meeting
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Cable Commission
Councilmember Bodlo ick reported the Cable Commission is holding a public
hearing at Oak Park Heights on Nov. 20 to consider transfer of ownership.
The proposed budget will be in City hands by December 1, 1991.
COMMUNICATIONS/FYI
1. Carol Ryden - Downt wn IMprovement Project
Ms. Ry en had reque ted various coples as they relate to Downtown
Construction. Mr. ~riesel stated all information has been made available.
i
2. Patrick J. Mulvehilli - Concern regarding drainage on his property at 301
W. Myrtl e St. I
Mr. Moore stated he Iwill send a copy of his study and recommendations to
Mr. Mulvehill regarqing this problem. He also stated the Hydrologists are
revi ewing thi s prob llem.
I
3. Chamber of Commerce 1- Request for use of Pioneer Park on Nov. 29.
CounCll re erred thlS etter to the Park Recreatlon Commlsslon.
i
ADJOURNMENT :
Motion by Councilmember IFarrell, seconded by Councilmember Funke to adjourn
the meeting at 9:05 p.M.1 All in favor.
-
MAYOR
ATTEST:
CITY ~LERK
Resolutions:
No. 91-218 - Directing Playment of Bills.
No. 91-221 - Requesting ~.S. Corps of Engineers to Assist with Reconstruction
of Levee W~ll.
No. 91-222 - Approval o~ Pull-Tabs At St. Croix Club.
No. 91-223 - Accept Wor~ & Final Payment to Hydrocon for L.I. 256.
8
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I /1 ~ /'
j/tA.~<
~~
#rhv ~enh
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..
HAND DELIVERED
1940 S. Greeley St.
Suite 108
Stillwater, MN 55082
(612) 439.0871
FAX: (612) 430 - 1459
15 November 1991
Ms Mary Lou Johnson, City Clerk
City of Stillwater
City Hall
216 North 4th Street
Stillwater, MN 55082
cc: Councilperson Thomas Farrell
Councilperson Gary J Funke
Councilperson Roberta Opheim
Councilperson Ann Bodlovick
Mayor Wallace Abramson
Dear Ms Johnson:
e
This is to acknowledge your telephone call of 10:18 a.m. today
questioning if I could meet with the Stillwater City Council at
4:30 p.m. Tuesdlay, November 19, 1991 in Council Chamber of City
Hall at a public meeting to "discuss " utility 'billing~_.
You further asked that I decide and notify you so you could
prepare an agenda.
As the time element is extremely short (2-working days) and I
would be unable to arrange for state and federal officials as well
as some Stillwater residents to be in attendance, and further,
the City Administrator (Coordinator) and the City Finance Director
have in their possession letters, documentation, photographs, and
other related materials to correct this apparent injustice, I find
I will person~lly have to decline ~ur offer under the conditions
stipulated. .
Personally, as all I have ever asked was for a detailed examinaton
and correction of obvious errors to put this matter to rest, it
seems somewhat strange that J am now asked to "start allover".
However, I have delivered, under separate cover, a list of 32
questions to be handled at the Truth In Taxation hearing on
Tuesday, November 19, 1991. A few relate to the aforementioned
matter over the past several years.
Thank you for your consideration.
e
here the impossible takes a little longer"
'.
e
~~
#~~~
.~
1940 S. Greeley St.
Suite 108
Stillwater, MN 55082
(612) 439- 0871
FAX: (612) 430. 1459
15 November 1991
To: Councilperson Thomas Farrell
Council person Gary J Funke
Councilperson Roberta Opheim
Councilperson An~Bodlovick
Mayor Wallace Abramson
~City Clerk Mary Lou Johnson
In conformance with chapter No 291, HF 1698 I have attached a
series of questions (32 to be exact) relative to the Truth In
Taxation Hearing to be held, acco~ng to the Washington County
Assessors Office, on November 19, 1991.
e
In the event I might not be able to personally attend this
meeting, the state Legislation provides that the taxing authority,
in this instance, the City of stillwater must address each question
and respond.
Further, in the event I may not be able to attend prior to previous
contractural obligations, I will request an official transcript
and official copy of the magnetic recording to insure all questions
were properly addressed.
If not, I will have to take actions as stated in earlier
correspondence.
As no one on the City Council of the City of Stillwater has
responded to my correspondence over the past 3-4 years, I feel,
this is the proper way to go at this time.
Stonewalling does not cut it in the present situation.
t\~~~
\'Old G. Jir k
-
cc: all media, legislative, state, federal, and other
officials and residents of Stillwater, MN
e
"Where the impossible takes a little longer"
~~
~~ ~enh
.
~
1940 S. Greeley St.
Suite 108
Stillwater, MN 55082
(612) 4~9'0871
FAX: (612) 430-1459
QUESTIONS FOR CITY OF STILLWATER AT THE TRUTH IN TAXATION
PUBLIC HEARING IN 1991.
Chapter
l.
2.
No 291, HF No 1698 contains provisions for the following:
Written comments to be addressed.
"The public shall be allowed to speak and to ask
questions prior to the adoption of any measures by the
governing body."
3. provision for continuation of the public hearings shall
be at least 5 business days but no more than 14 days
after the original hearing.
4. The governing body may amend the budget and the property
tax levy.
e
1. Does the budget contain amounts necessary to pay tort judgments,
and if so, the reasons and amounts? If not, why not?
2. What are the major budget categories?
3. Which categories are growing the fastest? Why and by how
much, specifically?
4. How much of the proposed: budget proposed total is driven by
mandates not under local control. Which categories and how much?
5. How much of the proposed budget is being spent to satisfy
local preferences (which can be controlled)? What categories
and how much in each?
6. What sources of revenues were used to pay for what was spent
in 1991? Please specify all sources.
7. What are the specific projected changes in each of the
revenue sources for 1992?
8. Please explain specific reasons for the changes in these revenue
sources.
9. Please explain in detail how factors such as "market value"
and "tax capacity" in Stillwater affects each class of property"s
share of each.
e
"Where the impossible takes a little longer"
.
~~
@f~ ~~
,~-2-
Questions-Stillwater
Truth in Taxation Hearing 1991
1940 S. Greeley St.
Suite 108
Stillwater, MN 55082
(612) 439' 0871
FAX: (612) 430' 1459
10. What is the projected growth rate in total market value for
property taxes to be paid in 1992?
11. What is the projected rate of decline in total market value
for taxes to be paid in 1992? What are the specific reasons?
12. What percentage of growth in market value is from new
construction? What are the specific dollar amounts?
13. What percentage and dollar amounts of projected growth in
market value was from a) residential homes; ~) commercial
property; c) industrial property; d) rental property, and e)
farms, where applicable?
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14. State law provides that where a school district does not
provide transportation, a city shall provide sidewalks or means
of safe movement of pupils. In the City of Stillwater, many
pupils walk in the streets among moving traffic appearing to
endanger their lives and those of persons in vehicles.
Which specific areas of the proposed budget address this
issue. Please specify dollar amounts and ti~etables.
15. Does the proposed budget have specific categories and amounts
to protect the city in correcting faulty tax levies and
assessments where the city has already admitted errors? Are
these covered by bonds or various insurance programs, and if
so what are the costs to the city?
16. What are the specific categories and dollar amounts of the
proposed budget dedicated to minorities?
17. Please specify the total amounts of assessments on each
category of property (residential, commercial, industrial,
rental, and farms, and how they were determtned. Where do
these amounts appear in the proposed.budget in 1) revenues,
and 2) expenditures?
18. What is the number of, and market value of, residential
property housing persons living at the poverty level or
below? Provide the same information, please, for rental
properties specifying the number of structures and the number
of units. What portion of the proposed budget revenue comes
from these sources?
e
., Where the impossible takes a little longer"
~~
c#~ ~~
.
19.
1940 S. Greeley St.
Suite 108
Stillwater, MN 55082
(612) 439-0871
FAX: (612) 430-1459
The Office of Ltgislative Auditor Report of 1990 (last year)
reports that the ability to pay and the individual benefits
received by the local taxpayer is the basis for local tax
levies. Where, in the proposed budget, does the City Council
dileniate and specify this basis, and specifically, how does
it arrive at its numbers? State, Federal, or other supposedly
confidential information? Please be specific as to how thesse
numbers are arrived at.
-3- Questions - Stillwater
Truth In Taxation Hearing
1991
...
20. Spending for cities, such as Stillwater, MN, over the past
several years has increased 74% compared to a 57% national
average. Where, in the proposed budget, does the City Council
illustrate for taxpayer purposes, this difference and specify
the reasons why?
21. The City of Stillwater illustrates that it is average or below
average in its spending for police and fire protections as
other comparable cities in other states. Specifically, WHY?
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22. Overall, the City of Stillwater is spending 122% of the national
average for cities of comparable size. Where, in the proposed
budget, is this accounted for, and documented for the purposes
ofs examination by taxpayers of the City of Stillwater?
23. For the past several years, local spending has increased
faster than 1) inflation, and 2) population.
Illustrated priorities indicate the most monies by the city
are spent for 1) streets; 2) general government; 3) police;
4) HRA; 5) Administration & finance; 6) fire, and last,
7)Health. Are these Legislative Auditors' study priorities
properly reflected in the proposed budget for the City of
Stillwater?
24. Special Assessments--Fourth major source of . income for cities.
Consider the following reports:
1. Property Tax 30.9
2. State Aid 29.8
3. Local Govt Aid 16.0
4. Spec. Assessments 12.0
Is this properly reflected in the proposed budget, or is it
possible that errors have crept into the system which was
compounded and not recognized nor acted upon by city officials
(elected or employed)?
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25. Indications are the spending of the city, excluding inflation,
has grown at the rate of 65%? Where is this explained or
documented in the proposed City Budget?
"Where the impossible takes a little longer"
~~
c#~ ~~
e
.CD
-4- Questions - Stillwater
Truth In Taxation Hearing 1991
1940 S. Greeley St.
Suite 108
Stillwater, MN 55082
(612) 439- 0871
FAX: (612) 430. 1459
26. In Augustl 1989, the FIREA Bill eliminated the statute of
limitations for all governments (and others) relative to tax and
other actions of governments and others. In addition to this
legislation several other actions took place.
Therefore, is there anything or any specific items in the proposed
City of Stillwater Budget that could possibly be consstrued to be
in violation of the 1) RICO legislation, or 2) the Hobbs Act?
e
Priorities, as I understand them include, in order:
1) Local Political operations
2) Bribery
3) zoning changes
4) License Extensions
5) Deceipt
6) Concealment
7) Toxic Waste (users responsible; sellers not, ie., paint
for example tied to taxpayers disposal; sellers do not
post hazardous notice,nor do grocery stores selling
products such as lye, etc.
8) Health & Safety
False financial statements
Note: 7,800 of 10,000 investigations show local governments in
violation on several aspects. Penalties and interest plus individual
settlements over the past four (4) years run into the hundreds of
millions of dollars.
Where, in the proposed City of Stillwater Budget are provisions
made for such actions by individuals or businesses or organized
groups?
27. Involuntary Bankruptcy....Federal and State of Minnesota
statutes provide that if a unit of government or private business
do not pay their bills in "30 days" any two creditors
can provide a written statement and put the unit (including local
or State governments) into a state of "Involuntary Bankruptcy".
Where, in the proposed Stillwater budget, are provisions made to
avoid such a situation for the City of Stillwater and its taxpaying
residents?
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28. According to the City Coordinator (Administrator) the last
City of Stillwater Audit by the State of Minnesota was done December,
31, 1966. Why, for tax hearing purposes, has the city of STILLWATER
not been audited by the State of Minnesota for more than 25 years?
Such audits not only include financial operations, but also include
operations. Is it possible something has been hidden or distorted???
"Where the impossible takes a little longer"
I
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~~
~thv ~~
(8
-5- Questions - Stillwater
Truth In Taxation Hearing 1991
1940 S. Greeley St.
Suite 108
Stillwater, MN 55082
(612) 439- 0871
FAX: (612) 430-1459
29. State Legislative studies indicate that Tax Increment Financing
has more often than not led to increased tax liabilities for local
residents.
Where, in the Stillwater proposed budget, are provisions made for
such an impact for examination by individual residents and
taxpayers. Please be specific.
30. Where, in the proposed budget, are provisions made for the
WCCP (relating to local government operations, local government
corruption, and local government financial irregularities? Please
be specific by category of the budget.
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31. Relationships of local government to state and federal
government contains a series of hazards. Thus, where, in the proposed
City of Stillwater, are provisions made to protect the taxpayer
and their government representatives from:
a) cpmtracts
b) misuse of government funds
c) bribes
d) enforcement of all ordinances
e)"boot" contracts
f) disregard of state and federal statutes
g) procurement fraud and kickbacks
h) clean lakes and waters
i) embezzlement
j) fraud
k) mail; satellite; telephone,. etc. communications.
1) financial data presented to the public
m) failure to responde to constituents
n) soliciting anything of valu€
0) software audits of all records
p) phony companies receiving local funds
q) forfeiture provisions with banks and finance institutions.
r(numerous other categories)
32. What parts of the proposed budget provide for protection relative
to SCAT teams and their charged responsibilities? How are Stillwater
residents protected under the proposed City of Stillwater Budget???
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I expect these questions to be addressed at the Truth in taxation
Hearings and request a copy of the City of Stillwater Council
Official minutes, as well as a certified copy of the magnetic
recording of this hearing as provided for under the statutes.
~. ncere~.t'\
~ ~'i ~\where the impossible takes a little longer"
A nold G Jirik
/II
COMPARISON OF NET TAX LEVY
1991 vs. 1992
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% Change
Payable Payable Increase
1991 1992 (Decrease)
Certified Tax levy 3,496,068 3,555,899 1.7%
Less State Aids:
Homestead Credit Aid 787,464 896,131 13.8%
Equalization Aid 40,054 39,634 (1.0)~6
Fiscal Disparities Aid 452,906 523,201 15.5%
Total Aids 1,280,424 1,458,966 13.9%
NET TAX LEVY ~.J..~~h63! 2~96. 93J. ~3_L%
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Recap of CertHi ed Levy (l q '-\1..)
General Purpose
2,977,636
Debt Service
Total Certified Levy
578,263
;3_,-~ 15j_,~~~
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PAYABLE 1992 DEBT SERVICE LEVY
Name
Amount
1988A Capital Outlay
1966 Muncipal Bldg.
1984 Corp. Purp.
1986A Capital Outlay
1982 Improvement
1984B Improvement
1987C Improvement
1990A Capital Outlay
$107,809
30,135
119,989
112,865
3,196
55,063
6,747
142,459
$578,263
Total
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COMPARISON OF CITY TAX
1991 vs. 1992
MARKET VALUE
72 , uOu lOO,aUO 150,UOO
1991 -
Tax Capaci ty 760 1,320 2,820
Tax Capacity Rate 27.64 27.64 27.64
Estimated Tax $210.06 $364.84 $779.44
1992 -
Tax Capaci ty 720 1,280 2,155
Tax Capacity Rate 26.83 26.83 26.83
e Estimated Tax 193.17 343.42 578.18
Estimated Change (Decrease) JJ;].9_~.2l i~21.~~J il201..LZQ1
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COMPARISON OF EXPENDITURES
1991 vs. 1992
1991 1992 $ Change % Change
Personnel 2,914,104 3,103,518 189,414 6.5%
Supplies 323,687 330,145 6,458 2.U%
Services & Charges 2,151,193 2,251,401 100,208 4.6%
Miscellaneous 94,217 136,924 42,707 45.3%
Sub To ta 1 5,483,201 5,821,988 338,787 6.2%
Transfers 793,409 830,600 37,191 4.7%
Total Operating 6,276,610 6,652,588 375,978 6.0%
Add:
Cap i ta 1 Outlay 287,066 320,552 33,486 11.6%
- Total Budget .6-.d~:i..Ql9_ Q....i7 3 ,.-140 ~U2~..A64 .6.2%_
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Revenues
FUND:
General Fund
Library
Parks
Lily Lake
Parking
Solid Waste
TOTAL REVENUES
Expenditures
FUND:
General
Library
Parks
Lily Lake
Parking
Solid Waste
SUMMARY OF REVENUE & EXPENDITURES
(Excluding Capital Outlay, Debt Service and
Enterprise Funds)
Requested Revised
4,427,242 4,518,232
488,606 516,093
263,154 270,414
168,700 203,446
42,500 60,847
1,070,290 1,098,758
6,460,492 6,667,790
Requested Revised
4,532,204 4,500,030
513,818 516,093
307,000 270,414
206,922 206,446
60,760 60,847
1,098,758 1,098,758
6,719,462 6,652,588
L~JL.970 ) ]._5-1.20 l
TOTAL EXPENDITURES
TOTAL SURPLUS
(Deficit)
1992 CAPITAL OUTLAY BUDGET
e GENERAL FUND
Plant - City Hall $15,000
Police 12,550
Fire 1,500
Elections 200
Public Works 185,500
Inspections 12,000
Total General Fund $226,750
OTHER FUNDS
Library
Parks
Total Other
73,602
17,500
2,700
$105,000
$198,802
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Li ly Lake
Sewer
Total Capital Outlay Budget
H25.552
tit
e GENERAL FUND EXPENDITURES
Dollar %
1992 Increase Increase
1990 1991 Proposed (Decrease) (Decrease)
Actual Budget Bud<Jet Over 1991 Over 1991
General Fund
Mayor and Council
Personnel 30,683 37,312 39,250 1,938 5.0%
Services & Charge 6,228 41,590 41,789 199 5~
. 0
Miscellaneous 1,781 1,250 2,500 1,250 100.0%
Total Mayor & Council 38,692 80,152 83,539 3,387 4.0%
Elections
Personnel 8,450 0 13 ,400 13 , 400 100.0%
Supplies 235 0 400 400 100.0%
Services & Charges 709 0 1,155 1,155 100.0%
Miscellaneous 151 0 250 250 100.0%
Total Elections 9,545 0 15,205 15,250 100.0%
Administration/Finance
Personnel 297,353 311,104 322,378 11,274 4.0%
Supplies 9,313 10,075 10,100 25 2~
e . 0
Services & Charges 93,062 94,563 102,619 8,056 9.0%
t:fiscellaneous 23,020 25,450 27,600 2,150 8.0%
Total Admin/Finance 422,748 441,192 462,697 21,505 5.0%
Legal
Personnel 39,554 40,438 41,743 1,305 3.0%
Supplies 1,668 3,000 2,000 (1,000) (33.0%)
Services & Charges 93,810 94,790 97,526 2,736 3.0%
Miscellaneous 305 500 500 500 0.0%
Total Legal 135,337 138,728 141,769 3,041 2.0%
Plant/City Hall
Supplies 2,658 3,250 3,350 100 3.0%
Service & Charges 49,388 57,188 62,965 5,777 10.0%
Miscellaneous 220 200 250 50 25.0%
-
Total Plant/City Hall 52,265 60,638 66~565 5,927 10.0%
Police
Personnel 934,337 958,362 1,010,740 52,378 5.0%
Supplies 30,409 28,630 30,775 2,145 7.0%
Services & Charges 89,152 96,670 107,878 11,208 12.0%
Miscellaneous 34,120 36,372 32,581 (3,791) 10.0%
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Total Police 1,088,018 1,120,034 1,181,974 61,940 6.0%
e GENERAL FUND EXPENDITURES
Dollar
1992 Increase % IncreasE
1990 1991 Proposed (Decrease) (Decrease)
Actual Budget Budget Over 1991 Over 1991
General Fund
Fire
Personnel 393,887 400,449 416,781 16,332 4.0%
Supplies 10,188 11 ,612 12,000 388 3.0%
Services & Charges 107,697 118,845 119,391 546 .4%
Miscellaneous 4,633 38,900 3,875 (25) 1.0%
Total Fire 516,405 534,806 552,047 17,241 3.0%
Civil Defense
Personnel 2,130 2,227 2,283 56 3.0%
Supplies 0 100 50 (50) (50.0%)
Services & Charges 1,740 2,185 2,200 15 1.0%
Miscellaneous 0 200 200 0 0
-
Total Civil Defense 3,870 4,712 4,733 21 49.<
. 0
Public Works/General
Personnel 94,650 98,643 101,701 3,058 3.0%
It Supplies 5,626 9,000 7,700 (1,300) (14.0%)
Service & Charges 31,749 31,358 34,635 3,277 10.0%
Miscellaneous 492 0 200 200 100.0%
Total Pub WrksjGeneral 132,517 139,001 144,236 5,235 4.0%
Street
Personnel 202,985 198,554 243,893 45,339 23.0%
Supplies 56,104 85,500 82,160 (3,340) (4.0%)
Services & Charges 82,039 159,110 131,900 (27,210) ( 17 .0%)
Miscellaneous 391 2,000 2,000 0 0
Total Street 341,519 445,164 459,953 14,789 3.0%
Shop
Personnel 72,226 75,628 78,489 2,861 4.0%
Supplies 13,482 13 , 500 14,000 500 4.0%
Services & Charges 16,326 24,814 20,101 (4,713) (19.0%)
Miscellaneous 153 500 500 0 0
Total Shop 102,187 114,442 113,090 (1,352) ( 1. 0% )
Total Public Works 576,223 698,607 717,279 18,672 2.7%
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e GENERAL FUND EXPENDITURES
Dollar
1992 Increase % IncreaSE
1990 1991 Proposed (Decrease) (Decrease)
Actual Budget Budget Over 1991 Over 1991
General Fund
Community Development
Personnel 188,064 149,262 108,835
Supplies 2,399 4,250 2,150
Services & Charges 38,886 31,737 19,951
Miscellaneous 1,179 8,270 750
Total Community Dev. 230,528 193,519 131,686
Building Inspections *27,000 *13.9%
Personnel 47,257
Supplies * Part of Community 3,000
Services & Charges Development in 1991 38,051
Miscellaneous 525
Total Bldg. Inspection 88,833
Signs and Lighting
Supplies 8,306 10,000 9,000 (1,000) 10.0%
e Services & Charges 125,934 122,000 126,500 4,500 4.0%
Total Signs & Lighting 134,240 132,000 135,500 3,500 3.0%
Other
Retirees Medical 30,689 31,680 35,880 4,200 13 . 0%
Charter Commission 2,689 2,000 5,000 3,000 100.0%
Miscellaneous 44,620 5,000 52,223 47,223 100.0%
Total Other 77,998 38,680 93,103 54,423 19.0%
Transfers Out
Special Events 1,000 0 0 0 0
Library 459,106 495,292 505,593 10,301 2.0%
Parking 0 18,347 18,347 100.0%
Parks 286,878 251,654 258,914 7,260 3.0%
Recycling 445 0 0 0
Lily Lake 0 5,813 29,746 23,933 100.0%
Solid Waste 12,500 35,150 12,500 (22,650) (64.0%)
Total Transfers 759,929 787,909 825,100 37,191 4.7%
Total General Fund 4,045,798 4,230,977 4,500,030 269,053 6.3%
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e LIBRARY FUND
Dollar
1992 Increase % Increase
1990 1991 Proposed (Decrease) Decrease
Actual Budget Budget Over 1991 Over 1991
Revenues
Charges for Services 5,984 5,500 6,500 1,000 18.0%
Book Sales 1,350 750 1,500 750 100.0%
Miscellaneous 3,765 1,500 2,500 1,000 67.0%
General Fund Transfers 459,106 495,292 505,593 10,301 2.0%
Total Revenues 470,205 503,042 516,093 13,051 3.0%
-
Expenditures
Operations -
Personnel 287,164 312,946 323,978 11,032 4.0%
Supplies 73,208 84,575 86,000 1,425 2.0%
Services & Charges 42,707 47,748 45,650 (2,098) (4.0%)
Miscellaneous 2,760 2,100 2,100 0 0
Total Operations 405,749 447,369 457,728 10,359 2.0%
e Plant -
Personnel 19,520 19,973 20,415 442 2.0%
Supplies 2,716 4,050 4,050 0 0
Services & Charges 27,327 30,150 31,900 1,750 6.0%
Miscellaneous 2,364 1,500 2,000 500 33.0%
- -
Total Plant 51,927 55,673 58,365 2,692 5.0%
Total Expenditures 457,676 503,042 516,093 13,051 3.0%
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e PARK FUND
Dollar
1992 Increase % IncreasE
1990 1991 Proposed (Decrease) Decrease
Actual Budget Budget Over 1991 Over 1991
Revenues
Trust Income 12,469 11 , 000 11 , 000 0 0.0%
Miscellaneous 7,671 300 500 200 66.0%
Transfer from General Fund 286,878 251,654 258,914 7,260 3.0%
Total Revenues 307,018 262,954 270,414 7,460 2.8%
Expenditures
Personnel 241,891 198,681 203,805 5,124 3.0%
Supplies 22,811 23,200 24,460 1,160 5.0%
Services & Charges 37,192 38,848 39,929 1,081 3.0%
Miscellaneous 1,435 2,225 2,320 95 4.0%
-
Total Expenditures 303,329 262,954 270,414 7,460 3.0%
-
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e LILY LAKE FUND
Dollar
1992 Increase % Increas
1990 1991 Proposed (Decrease) Decrease
Actual Budget Budget Over 1991 Over 1991
Revenues
Concessions 31,044 29,000 32,000 3,000 10.0%
Arena Rental 105,107 115,000 123,000 8,000 7.0%
Arena Admissions 6,688 7,000 7,000 0 0
Skating Lessons 1,110 1,500 1,500 0 0
Softball Fees 2,488 4,500 3,500 (1,000) (22.0%)
Miscellaneous 10,621 11,200 6,700 (4,500) (40.0%)
General Fund Transfer 0 5,813 29,746 23,933 412.0%
Grand Total 157,058 174,013 203,446 29,433 16.7%
Expenditures
Arena
Personnel 63,791 69,174 86,254 17 ,080 25.0%
Supplies 24,497 23,650 28,650 5,000 21. 0%
Services & Charges 64,239 56,708 63,100 6,392 11.0%
Miscellaneous 3,116 4,000 5,150 1,150 29.0%
-
e Total Arena 155,643 153,532 183,154 29,622 19.0%
Beach
Personnel 7,809 11 , 000 11,842 842 8.0%
Supplies 97 1,150 1,150 0 0.0
Services & Charges 2,321 2,731 2,800 69 3.0%
Miscellaneous 106 400 400 0 0.0
-
Total Beach 10,333 15,281 16,192 911 6.0%
Ballfield
Supplies 1,678 1,000 2,000 1,000 100.0%
Services & Charges 266 4,200 5,100 900 21.0%
Total Ballfield 1,944 5,200 7,100 1,900 37.0%
Total Lily Lake 167,920 174,013 206,446 32,433 19.0%
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Dollar
1992 Increase % Increase
1990 1991 Proposed (Decrease) (Decrease)
Actual Budget Budget Over 1991 Over 1991
Revenues
Permits 10,928 13,000 13 ,000 0 0
Fines and Forfeits 30,251 21,000 24,000 3,000 14.0%
Meters 1,962 0 0 0 0
Other 17 , 138 5,000 5,500 500 10.0%
General Fund Transfer 18,347 18,347 100.0%
Total Revenues 60,279 39,000 60,847 21,847 56.0%
Expenditures
Personnel 27,963 30,351 30,474 123 4g,
. 0
Supplies 4,968 6,645 6,250 (395) (6.0%)
Services & Charges 15,408 17 , 338 18,123 785 5.0%
Miscellaneous 0 250 500 250 100.0%
Transfer 5,500 5,500 5,500 0 0.0
e Total Expenditures 53,839 60,084 60,847 763 1.3%
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e SOLID WASTE FUND
Dollar
1992 Increase % Increas(
1990 1991 Proposed (Decrease) Decrease
Actual Budget Budget Over 1991 Over 1991
Revenues
Service Charges 756,046 958,800 1,035,208 76,408 8.0%
Other 480 0 0 0 0.0
General Fund Transfers 12,500 35,150 12,500 (22,650) (64.0%)
Washington County
Recycling Grant 54,690 57,000 51,050 (5,950) (10.0%)
Total Revenues 823,716 1,050,950 1,098,758 47,808 5.0%
Expenses
Supplies 902 500 1,000 500 100.0%
Service and Charges 820,830 1,044,940 1,097,258 52,318 5.0%
Miscellaneous 0 100 500 400 100.0%
Total Expense 821,732 1,045,540 1,098,758 53,218 5.0%
-
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RESOLUTION NO. 91-
ADOPTING THE FINAL BUDGET FOR 1992
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that
the proposed Budget for the General Fund is hereby adopted for the year 1992
\'lith revenues in the amount of $4,744,982 and expenditures in the amount of
$4,726,780.
Adopted by Council this 19th day of November 1991.
Mayor
ATTEST:
Ci ty Cl erk
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RESOLUTION NO. 91-
ADOPTING THE FINAL TAX LEVY FOR THE YEAR 199L
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that
the sum of $3,555,899 be, and the same is hereby levied against all of the
taxable property of the City of Stillwater, Washington County, Minnesota for
City purposes for the year 1992.
Adopted by the City Counci 1 thi s 19th day of November 1991.
Attest:
City C 1 e rk
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RESOLUTION NO. 91-
IIADOPTING THE 1992 CAPITAL OUTLAY BUDGETII
Attached to this resolution as Schedule A and made a part thereof is the 1992
Capital Outlay Budget for the City of Stillwater.
Adopted by Council this 19th day of November 1991.
Mayor
ATTEST:
City Clerk
SCHEDULE A
1992 CAPITAL OUTLAY
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Requests
Recommend
Administration/Finance
Computer
Copy Machine
File Cabinets
Auto
Total
3,500
15,000
750
10,000
$29,250
o
o
o
o
o
Plant/City Hall
Exhaust System/Fire Department
Basement Improvements for
Physical Conditioning Room
Facility study
Total
15,000
15,000
25,000
$40,000
o
o
o
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Police
Typewriter
Two computers, printers, software
Law Enforcement software
Night surveillence scope
Three siren controls & siren
Three portable mobile radios
Two cellular phones
One camcorder
One vehicular radio & install
Vehicle lights
Two squad w/changeovers
Total
300
6,000
2,800
4,300
2,700
2,250
1,000
1,200
2,000
700
28,300
$51,550
300
6,000
2,800
o
o
2,250
o
1,200
o
o
o
$12,550
Fire
Hose and torch slice pack
$1,500
$1,500
Elections
Voting Machine
$200
$200
Public Works - General
Miscellaneous Equipment
$500
$500
Public Works - streets
storm Sewer Projects
Sweeper
One Ton Water Truck
Total
90,000
90,000
$180,000
40,000
90,000
o
$130,000
Inspections
Truck
12,000
12,000
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Public Works - Shop
Gas Tank Removal & Replacement
Building Addition
Miscellaneous Equipment
50,000
400,000
5,000
50,000
o
5,000
Total
$455,000
$766,500
$55,000
$226,750
Total General Fund
1
SCHEDULE A
1992 CAPITAL OUTLAY
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Total
Requests Recommend
30,000 30,000
20,000 0
75,000 75,000
$125,000 $105,000
2,000 0
16,000 16,000
1,500 1,500
9,000 0
3,000 0
$29,500 $17 ,500
Sewer
Remove & Replace three tanks
Pickup Truck
Lift Stations
Total
Parking
One used vehicle
Parks
Tractor/Mower
Air Compressor
Playground Equipment
Replace stone
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Lily Lake
Resurface three tennis courts &
one basketball court
Goal Frame & Nets
Plexiglas for bleaches
Blacktop new parking area
Concrete driveway
Sidewalk to entrance
Total
Grand Total Capital Outlay
31,700 0
1,200 1,200
5,000 0
9,000 0
3,000 0
1,500 1,500
$51,400 $2,700
820 820
1,282 1,282
35,000 35,000
2,500 0
1,500 1,500
1,250 0
250 0
750 0
$43,352 $38,602
$1,017,752 $390,552
Library
Video Racks
Computer - Macintosh
Public Access Catalog
Computer - IBM
FAX
CD ROM for reference
Landscaping
Stone Bench
Total
-
2
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RESOLUTION NO. 91-
ADOPTING THE FINAL TAX LEVY FOR THE YEAR 1991
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that
the sum of $3,555,899 be, and the same is hereby levied against all of the
taxable property of the Ci ty of Stillwater, Washington County, Minnesota for
City purposes for the year 1992.
Adopted by the City Council this 19th day of November 1991.
Attest:
City C 1 e rk
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RESOLUTION NO. 91-
ADOPTING THE FINAL BUDGET FOR 1992
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that
the proposed Budget for the General Fund is hereby adopted for the year 1992
with revenues in the amount of $4,744,982 and expenditures in the amount of
$4,726,780.
Adopted by Council this 19th day of November 1991.
Mayor
ATTEST:
City Clerk
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The table below shows the estimated change in property taxes on homesteaded
properties of certain market values. These estimates are based on the CITY'S
tax levy for 1991.
Homesteaded Market Value
1991 City Tax
1992 Estimated Tax
Estimated Tax (decrease)
$72,000
$ 210.06
$ 193.17
($ 16.89)
$100,000
$ 364.84
$ 343.42
($ 21.42)
$150,000
$ 779.44
$ 578.18
($ 201. 26)
The illustration above is only the City's share of the property tax and does not
include taxes (or the impact) levied by other taxing jurisdictions such as
Washington County or School District #834. Therefore, the total property taxes
paid by owners of homesteaded property illustrated above will be different.
e GENERAL FUND REVENUE
% of % of
1991 Total 1992 Total
-
Property Taxes 2,788,771 66.25 2,977,636 65.90
Licenses and Permits 125,395 2.98 160,470 3.55
L.G.A 690,767 16.41 671,883 14.87
Intergovernmental 157,245 3.74 161,403 3.57
Charge for SErvices 291,680 6.93 338,650 7.50
Fines and Forfeits 81,500 1.94 97,500 2.16
Miscellaneous 73,905 1. 75 110,690 2.45
4,209,263 100.00 4,518,232 100.00
GENERAL FUND EXPENDITURES
% of % of
1991 Total 1992 Total
Mayor and City Council 80,152 1.89 83,539 1.86
Elections 0 0 15,205 .34
Admin/Finance 441,192 10.43 462,697 10.27
Legal 138,728 3.28 141,769 3.15
4It Plant/City Hall 60,638 1.43 66,565 1.48
Police 1,120,034 26.48 1,181,974 26.27
Fire 534,806 12.64 552,047 12.27
Civil Defense 4,712 .11 4,733 .11
Public Works/General 139,001 3.29 144,236 3.21
Streets 445,164 10.52 459,953 10.22
Shop 114,442 2.70 113,090 2.51
Planning and Inspections 193,519 4.57 220,519 4.90
Signs and Lighting 132,000 3.12 135,500 3.01
Other 38,680 .91 93,103 2.06
Library 495,292 11. 71 505,593 11. 24
Parking 0 0 18,347 .41
Parks 251,654 5.95 258,914 5.75
Lily Lake 5,813 .14 29,746 .66
Solid Waste 35,150 .83 12,500 .28
4,230,977 100.00 4,500,030 100.00
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77th LEGISLATURE
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"NOTICE OF
PROPO~ED PROPERTY TAXES "
(City/County/School District) of ......... ~':
The governing body of .......... will soon hold budget hearings and vote on the
property taxes for (city/county" services that will be provided in 199_/school district
services that will be provided in 199_ and 199_). ,;
The property tax amounts below compare current (cityfcounty/school district) propertY
taxes and the property taxes that would be collected in 199_ if the budget now being"
considered is approved.
199_
Property Taxes
$........
, Proposed 199_
Property Taxes
$....... .
199_ Increase
'or Decrease
.:. .0/0
";"1:"
NOTICE OF PUBLIC HEARING:
--
1991 'REGULAR SESSION Ch. 291
Art. 5
At the hearing, the taxing authority, other than a school district, may amend the
proposed budget and property tax levy and must adopt a final budget and property tax
l~vy, a;nd the school dIStrict may amend the proposed property tax levy and must adopt a
fmal property tax levy.
The property tax levy certified under section 275.07 by a city, county, or school district
must not exceed the proposed levy determined under subdivision 1 except by an amount
up to the sum of the following amounts: " , '
, (1) the amount. of a school district levy whose voters approved a referendum to increase
taxes under s.e~tion 124A.03, subdivision 2, or 124.82, subdivision 3 after the proposed
levy was certifIed; , '
,I (2) the amount of a city or county levy approved by the voters under section 27558
a.~ter the proposed levy was certified; . ' ." .
(3) the amount of a levy to pay principal and interest on bonds issued or approved by
the<voters under section 475.58 after the proposed levy was certified;
i (4) the amount of a .l~vy ~ pay costs d~e to a natural disaster occurring after the
proposed le~ ~as certified, If that amount 18 approved by the commissioner of revenue
under subdIVISion 6a; .
(5) the amount of a levy to pay tort judgmimtS against a taxing authority that become
final after the proposed levy was certified, if the amount is approved by the commissioner
of revenue under subdivision 6a; and ' .
(6) ~h~ amount of an inctease in levy limits certified to the taxing authority by the'
com~lssloner of revenue or the commissioner of education after the proposed levy was
certifIed; and
';' 7 if not included in the certified Ie additional amount levied ursuant to section
275.51 sub ivisIOn 7 ara
.: ,At t~e ~earing thepercen1;age incre~e' i~ property taxes' proposed by tl;e taxing
~uthonty, If any, an~ thespecificp~es f?r which property tax revenues are being
Increased must b~ discussed. .Du.nng the dlSCUSsion, the governing body shall hear
~ments regardll~g a proposed mcrease. and explain the reasons for the proposed
Increase. The publIC shall be allowed to speak and to ask questions prior to adoption of
any measures by ~he. gove.rni~g body. The governing body, other than the governing
~od~ of a school dlstrlets dlstnct, shall adopt its final property tax levy prior to adopting
~~~~ .
"If the hearin not com leted on itS scheduled date the taxin authori must
ann~unce. rior to ad'~urnment 0 'the hearin e ate time an ace or the
contmuatIon of t e eann . The continue hearin must be hel at least ive usiness
ays utno more than 14 business ays a ter the orisdnal hearing. -
The he.aring must be held after 5:00p.m. if scheduled on a day other. than Saturday.
N,oh;an~g may b~ held on a Sunday. The county auditor shall provide for the
coordmatIOn of heanng dates for all taxing authorities within the county. .
, By August 1, the county auditor shall notify the clerk of each school district within the
county of the dates that the county board has designated for its hearing and any
continuatio? under 5ubdivisi.on~. Br August 15, each school board shall certify to the
county audltor~ of the.countIes m which the school district is located the dates on which it
elects to hold. Its heanngs and any continuations under subdivision g: If a school board
does not certify th~ dates by August 1:>, th~ auditor will assign the hearing date. The
dates elected o~ aSSigned must not conflIct WIth the county hearing dates. By August 20
the. county audItor shall notify the clerks of the cities within the county of the dates o~
~hlCh th.e. co~nty and school districts have elected to hold their hearings. At the time a
city certifIes l~ prop~sed levy under subdivision 1 it shall certify the dates on which it
elects to hold Its hean~gs a~d any continuations under subdivision 3. The city must not
s~lec.t da~s t~at confl~ct ~th those elected by or assigned to the counties and school
districts m which the CIty IS located.
"The hea~n~ .dates so elected or assigned must be designated on the notices required
under subdiVISion 3. .' .
Additions ant Indicated by underline; deletions by etrIkellllt
1021
1992 BUDGET RECAP
(EXCLUDING CAPITAL OUTLAY AND DEPRECIATION)
REVENUE EXPENDITURES SURPLUS/(DEFICIT)
FUND Requested Revised Requested Revised Requested Revised
General Fund 4,427,242 4,518,232 4,532,204 4,500,030 (104,962) 18,202
(@ est. levy limit)
Library 488,606 516,093 513 ,818 516,093 (25,212) 0
Parks 263,154 270,414 307,000 270,414 (43,846) 0
Lily Lake 168,700 203,446 206,922 206,446 (38,222) (3,000)
Parking 42,500 60,847 60,760 60,847 (18,260) 0
Solid Waste 1,070,290 1,098,758 1,098,758 1,098,758 (28,468) 0
GRAND TOTAL (258,970) 15,202
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GENERAL FUND EXPENDITURES
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Mayor and Council
Personnel 30,683 37,312 38,770 39,250 1,458 1,938 4% 5%
Services & Charges 6,228 41,590 41,789 41,789 199 199 .5% 5Sl, Includes $35,000 for cable
. 0
comrn. legal fees
Miscellaneous 1,781 1,250 19,187 2,500 17 ,937 1,250 100% 100%
Total Operating 38,692 80,152 99,746 83,539 19,594 3,387 24% 4%
Elections
Personnel 8,450 0 13,400 13,400 13,400 13 , 400 100% 1992 is an election year
Supplies 235 0 400 400 400 400 100%
Services & Charges 709 0 1,155 1,155 1,155 1,155 100%
Miscellaneous 151 0 250 250 250 250 100%
-
Total Operating 9,545 0 15,205 15,205 15,205 15,205 100%
Capital Outlay 100 0 200 200
Administration/Finance
Personnel 297,353 311,104 325,192 322,378 14,088 11,274 5% 4%
Supplies 9,313 10,075 10,100 10,100 25 25 .2% 2Sl,
. 0
Services & Charges 93,062 94,563 103,619 102,619 9,056 8,056 10% 9% Increase in professional
service for contract
negotiations with unions
Miscellaneous 23,020 25,450 26,100 27,600 650 2,150 3% 8% Added membership of CPV,
C of C, Labor Relations
Total Operating 422,748 441,192 465,011 462,f?97 23,819 21,505 5% 5%
Capital Outlay 16,496 7,100 25,750 0
Legal/City Attorney
Personnel 39,554 40,438 42,074 41,743 1,636 1,305 4% 3%
Supplies 1,668 3,000 3,000 2,000 0 (1,000) 0 (33%) Adjusted to actual
Services & Charges 93,810 94,790 97,526 97,526 2,736 2,736 3% 3%
Miscellaneous 305 500 500 500 0 500 0 0
Total Operating 135,337 138,728 143,100 141,769 4,372 3,041 3% 2%
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GENERAL FUND EXPENDITURES
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Cormnents
Requested Revised Requested Revised
Plant/City Hall
Supplies 2,658 3,250 3,350 3,350 100 100 3% 3%
Service & Charges 49,388 57,188 62,365 62,965 5,177 5,777 9% 10% P.T. Janitor-share w/
library
Miscellaneous 220 200 250 250 50 50 25% 25%
Total Operating 52,265 60,638 65,965 66,565 5,327 5,927 9% 10%
Capi tal Outlay 5,592 40,300 40,000 15,000
Police
Personnel 934,337 958,362 1,102,822 1,010,740 144,460 52,378 15% 5% 1 add. part time clerk.
$21,121 incr. in P.T.
police & $3,085 inc.
in overtime.
Supplies 30,409 28,630 35,720 30,775 7,090 2,145 25% 7%
Services & Charges 89,152 96,670 109,506 107,878 12,836 11,208 13% 12%
Miscellaneous 34,120 36,372 33,006 32,581 (3,366) (3,791) (9%) 10% Reduced unemployment
compensation and YSB
is budgeted at 4% incr.
Their request is a 21%
increase
Total Operating 1,088,018 1,120,034 1,281,054 1,181,974 161,020 61,940 14% 6%
Capital Outlay 80,397 0 51,550 12,550
Fire
Personnel 393,88'/ 400,449 424,494 416 , '/81 24,04S 16,332 6% 4%
Supplies 10,188 11,612 12,000 12,000 388 388 3% 3%
Services & Charges 107,697 118,845 119,391 119,391 546 546 .4% 49"
. 0
Miscellaneous 4,633 3,900 3,875 3,875 (25) (25) 1%
Total Operating 516,405 534,806 559,760 552,047 24,979 17 , 241 5% 3%
Capital Outlay 10,390 4,700 1,500 1,500
Civil Defense
Personnel 2,130 2,227 2,316 2,283 89 56 4% 3%
Supplies 0 100 50 50 (50) (50) (50%) (50%)
Services & Charges 1,740 2,185 2,200 2,200 15 15 1% 1%
Miscellaneous 0 200 200 200 0 0 0 0
-
Total Operating 3,870 4,712 4,766 4,733 54 21 1% .4%
Capital Outlay 11,205 18,000 0 0
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GENERAL FUND EXPENDITURES
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Public Works/General
Personnel 94,650 98,643 102,618 101,701 3,975 3,058 4% 3%
Supplies 5,626 9,000 7,700 7,700 (1,300) (1,300) (14%) (14%)
Services & Charges 31,749 31,358 34,635 34,635 3,277 3,277 10% 10%
Miscellaneous 492 0 200 200 200 200 100% 100%
Total Operating 132,517 139,001 145,153 144,236 6,152 5,235 4% 4%
Capital Outlay 0 500 500 500
street
Personnel 202,985 198,554 253,935 243,893 55,381 45,339 28% 23% Added 1 FT maintenance
PT salaries incr $8000
Supplies 56,104 85,500 82,160 82,160 (3,340) (3,340) (4%) (4%)
Services & Charges 82,039 159,110 180,400 131,900 21,290 (27,210) 13% ( 17%) Storm sewer repairs in CO
Miscellaneous 391 2,000 2,000 2,000 0 0 0 0
Total Operating 341,519 445,164 518,495 459,953 73,331 14,789 16% 3%
Capital Outlay 25,092 90,000 180,000 130,000
Shop
Personnel 72,226 75,628 78,899 78,489 3,271 2,861 4% 4%
Supplies 13 , 482 13,500 14,000 14,000 500 500 4% 4%
Services & Charges 16,326 24,814 23,601 20,101 (1,213) (4,713) (5%) (19%) Reduced elec/gas & repair
charges
Miscellaneous 153 500 500 500 0 0 0 0
Total Operating 102,187 114,442 117,000 113,090 2,558 (1,352) 2% (1%)
Capital Outlay 12,273 56,000 455,000 55,000
Planning & Inspection (Planning only for 1992)
(For Comparison)
Total Operating 230,528 193,519 191,309 220,519 (2,210) 27,000 (1%) 14% Includes $26,000 for
Personnel 188,064 149,262 105,434 108,835 additional help in
Supplies 2,399 4,250 2,150 2,150 inspections dept.
Service & Charges 38,886 31,737 15,951 19,951
Miscellaneous 1,179 8,270 750 750
Total Operating 230,528 193,519 124,285 131,686
Capital Outlay 1,930 0
Inspections (only for 1992)
Personnel 47,948 47,257
Supplies 3,000 3,000
Services & Charges 15,551 38,051
Miscellaneous 525 525
Total Operating 67,024 88,833
Capital Outlay 12,000 12,000
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GENERAL FUND EXPENDITURES
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Signs and Lighting
Supplies 8,306 10,000 10,000 9,000 0 (1,000) 0 10% Reduced to Actual
Service & Charges 125,934 122,000 126,500 126,500 4,500 4,500 4% 4%
'rotal Operating 134,240 132,000 136,500 135,500 4,500 3,500 3% 3%
Other
Retirees Medical 30,689 31,680 35,880 35,880 4,200 4,200 13% 13% Family @ $270/month
Single @ $110/month
Charter Commission 2,689 2,000 5,000 5,000 3,000 3,000 100% 100% Redistricting expense
Miscellaneous 44,620 5,000 5,000 52,223 0 47,223 0 100% Includes $47,223 for
-
varying wage rates.
77 , 998 38,680 45,880 93,103 7,200 54,423 19% 19%
Transfers Out
Special Events 1,000 0 0 0 0 0 0 0
Library 459,106 495,292 479,106 505,593 (16,186) 10,301 (3%) 2% Levy = $437,210 but
maintenance of effort
is $462,692
Parking 0 0 18,347 0 18,347 0 100%
Parks 286,878 251,654 251,654 258,914 0 7,260 0 3%
Recycling 445 0 0 0 0 0 0
Lily Lake 0 5,813 0 29,746 (5,813) 23,933 (100%) 100%
Solid Waste 12,500 35,150 12,500 12,500 (22,650) (22,650) (64%) (64%)
Total Operating 4,045,798 4,230,977 4,532,204 4,500,030 301,227 269,053 7% 6%
Total Capital Outlay 163,472 216,600 766,500 226,750
Grand Total 4,209,270 4,447,577 5,298,704 4,726,780
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LIBRARY FUND
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Revenues
Charges for services 5,984 5,500 6,000 6,500 500 1,000 9% 18%
Book Sales 1,350 750 1,500 1,500 750 750 100% 100%
Miscellaneous 3,765 1,500 2,000 2,500 500 1,000 33% 67%
General Fund Transfers 459,106 495,292 479,106 505,593 (16,186) 10,301 (3%) 2% Maintenance of effort
is $462,692
Total Operating 470,205 503,042 488,606 516,093 (14,436) 13,051 (3%) 3%
Capital Outlay Bonds 18,092 44,966 43,352 38,602
Grand Total 488,297 548,008 531,958 554,695
Expenditures
Operations
Personnel 287,164 312,946 321,611 323,978 8,665 11,032 3% 4%
Supplies 73,208 84,575 86,000 86,000 1,425 1,425 2% 2%
Service & Charges 42,707 47,748 45,550 45,650 (2,098) (2,098) 4% (4%)
Miscellaneous 2,670 2,100 2,100 2,100 0 0 0 0
Total Operating 405,749 447,369 455,361 457,728 7,992 10,359 2% 2%
Capital Outlay 6,650 42,083 42,602 38,602
Plant
Personnel 19,520 19,973 20,507 20,415 534 442 3% 2%
Supplies 2,716 4,050 4,050 4,050 0 0 0 0
Services & Charges 27,327 30,150 31,900 31,900 1,750 1,750 6% 5%
Miscellaneous 2,364 1,500 2,000 2,000 500 500 33% 33%
-
Total Operating 51,927 55,673 58,457 58,365 984 2,692 2% 5%
Capital Outlay 15,071 2,883 750 0 (2,133 )
Operating 457,676 503,042 513,818 516,093 10,776 13,051 2% 3%
Capital OUtlay 21,721 44,966 43,352 38,602
Grand Total 479,397 548,008 557,170 554,695
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PARK FUND
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Revenues
Trust Income 12,469 11 , 000 11 , 000 11 , 000 0 0 0 0
Miscellaneous 7,671 300 500 500 200 200 66% 66%
Transfer from General Fund 286,878 251,654 251,654 258,914 0 7,260 0 3%
Total Operating 307,018 262,954 263,154 270,414 200 7,460 0 3%
Capital Outlay Bonds 43,132 23,000 29,500 17 , 500
Grand Total 350,150 285,954 292,654 287,914
Expenditures
Personnel 241,891 198,681 240,391 203,805 41,710 5,124 21% 3%
Supplies 22,811 23,200 24,360 24,360 1,160 1,160 5% 5%
Services & Charges 37,192 38,848 39,929 39,929 1,081 1,081 3% 3%
Miscellaneous 1,435 2,225 2,320 2,320 95 95 4% 4%
Total Operating 303,329 262,954 307,000 270,414 44,046 7,460 17% 3%
Capital Outlay 48,692 23,000 29,500 17 ,500
Grand Total 352,021 285,954 336,500 287,914
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LILY. LAKE FUND
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Revenues
Concessions 31,044 29,000 32,000 32,000 3,000 3,000 10% 10%
Arena Rental 105,107 115,000 115,000 123,000 0 8,000 0 7% Increase ice time
to $85/hour
Arena Admissions 6,688 7,000 7,000 7,000 0 0 0 0
Skating Lessons 1,110 1,500 1,500 1,500 0 0 0 0
Softball Fees 2,488 4,500 3,500 3,500 (1,000) (1,000) (22%) (22%)
Miscellaneous 10,621 11,200 9,700 6,700 (1,500) (4,500) ( 13%) (40%)
Total Operating 157,058 168,200 168,700 173,700 500 5,500 .2% 3%
Capital Outlay Bonds 18,352 2,500 511"400 2,700
General Fund Transfer 0 5,813 0 29,746 (5,813) 23,933 (100%) 412%
Grand Total 175,410 176,513 220,100 206,146
Expenditures
Arena
Personnel 63,791 69,174 86,730 86,254 17 , 556 17 ,080 25% 25% Includes new Full
time position added
in 1991
Supplies 24,497 23,650 28,650 28,650 5,000 5,000 21% 21%
Services & Charges 64,239 56,708 63,100 63,100 6,392 6,392 11% 11%
Miscellaneous 3 , 116 4,000 5,150 5,150 1,150 1,150 29% 29%
Total Operating 155,643 153,532 183,630 183,154 30,098 29,622 20% 19%
Capital Outlay 0 2,500 51,400 2,700 48,900
Beach
Personnel 7,809 11 , 000 11 , 842 11,842 842 842 8% 8%
Supplies 97 1,150 1,150 1,150 0 0 0 0
Services & Charges 2,321 2,731 2,800 2,800 69 69 3% 3%
Miscellaneous 106 400 400 400 0 0 0 0
Total Operating 10,333 15,281 16,192 16,192 911 911 6% 6%
Ballfield
Supplies 1,678 1,000 2,000 2,000 1,000 1,000 100% 100%
Services & Charges 266 4,200 5,100 5,100 900 900 21% 21%
Total Operating 1,944 5,200 7,100 7,100 1,900 1,900 37% 37%
Total Lily Lake
Operating - excluding depr.167,920 174,013 206,922 206,446 32,909 32,433 19% 19%
Capital Outlay 0 2,500 51,400 2,700 48,900
Grand Total 167,920 176,513 258,322 209,146
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PARKING FUND(l)
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Revenues
Permits 10,928 13 , 000 13,000 13,000 0 0 0 0
Fines and Forfeits 30,251 21,000 24,000 24,000 3,000 3,000 14% 14%
Meters 1,962 0 0 0 0 0 0 0
Other 17,138 5,000 5,500 5,500 500 500 10% 10%
Total 60,279 39,000 42,500 42,500 3,500 3,500 9% 9%
Capital OUtlay 0 0 2,000 0 2,000 0
General Fund Transfer 0 0 0 18,347 0 18,347 0 100%
Grand Total 60,279 39,000 44,500 60,847
Expenditures
Personnel 27,963 30,351 30,387 30,474 36 123 19< .4%
. 0
Supplies 4,968 6,645 6,250 6,250 (395) (395) (6%) (6%)
Services & Charges 15,408 17 , 338 18,123 18,123 785 785 5% 5%
Miscellaneous 0 250 500 500 250 250 100% 100%
Transfer 5,500 5,500 5,500 5,500 0 0 0 0
Total Operating 53,839 60,084 60,760 60,847 676 763 1% 1%
(Excluding depr.)
Capital Outlay 0 0 2,000 0 2,000 0
Grand Total 53,839 60,084 62,760 60,847
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....... . ~.
SOLID WASTE FUND
1990 1991 Budget 1992 1991-1992 1991-1992
Actual Budget Requested Revised $ Inc. (Dec) % Inc. (Dec) Comments
Requested Revised Requested Revised
Revenues
Service Charges 756,046 958,800 1,006,740 1,035,208 47,940 76,408 5% 8% INCREASE IN GARBAGE RATES
Other 480 0 0 0 0
General Fund Transfers 12,500 35,150 12,500 12,500 (22,650) (22,650) (64%) (64%) Transfer for senior
citizens only.
Washington County
Recycling Grant 54,690 57,000 51,050 51,050 (5,950) (5,950) (10%) (10%)
Total 823,716 1,050,950 1,070,290 1,098,758 19,340 47,808 2% 5%
Expenses
Supplies 902 500 1,000 1,000 500 500 100% 100%
Service and Charges 820,830 1,044,940 1,097,258 1,097,258 52,318 52,318 5% 5%
Miscellaneous 0 100 500 500 400 400 100% 100% Increase in garbage &
recycling charge
Total 821,732 1,045,540 1,098,758 1,098,758 53,218 53,218 5% 5%
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MEMORANDUM
TO:
Mayor and city Council
Dft/.
FR:
Diane Deblon, Finance Director
DA: October 30, 1991
RE: LAND PURCHASE FOR ARMORY SITE
The City Council directed me to explore the financing available for the possible
purchase of additional land next to the armory site.
The financing options available to the City for purchase of this land are limited
to: 1) use of tax increment funds and/or 2) capital outlay bond funds.
Recommendations:
At this time, all available tax increment funds have been pledged to outstanding
bonds or committed to prior projects and/or agreements. Therefore, TIF financing
is not possible. The option of selling capital outlay bonds for approximately
$350,000 would place an additional burden on the general tax levy for the
citizens of Stillwater.
In light of the current budget restraints, reductions in state aid and future
needs for capital outlay bonding for equipment, I cannot recommend capital outlay
bonds for financing this land purchase.
-t
MEMORANDUM
e
TO:
Mayor and City Council
FR: steve Russell, Community Development Director and Diane Deblon, Finance
Director
DA: October 28, 1991
RE: ASSISTANCE FOR PRIVATE COSTS OF UTILITY CONNECTIONS AND FACADE
IMPROVEMENTS
A Downtown Utility Connection Assistance Program is described below. The
program has two phases. The first, utility connection assistance is to provide
aid in the form of grants to property owners for the immediate cost of utility
connection caused by the 1991 Downtown Improvement Plan. A Second Phase will
provide loan assistance for downtown building facade improvements.
Examples of how the program will work are shown below. The utility program is
for the connection of water, fire service, storm sewer, sanitary sewer or
electrical to the community service system and not up grades to the existing
system needing repair. This will be determined by the description of the work
and follow up inspection by public works or building officials if necessary.
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The City installed and paid for fire and sewer services to properties along
Water, Chestnut, Myrtle and Main streets where the streets were reconstructed.
This cost of the connections for one (1) fire and one (1) sewer service was
approximately $3,000 and would be credited toward City assistance. Below are
examples of how assistance levels would be determined:
utility Cost* % Assistance
Arnount*
Assistance
Owner Cost
Example 1
Example 2
Example 3
Example 4
$ 5,000
$10,000
$15,000
$25,000
25%
25%/50%
25%/50%/75%
25%/50%/75%
$ 1,250
$ 3,750
$ 7,500
$15,000
$ 3,750
$ 6,250
$ 7,500
$10,000
*Utility costs and assistance amounts would be dependent on whether fire or
sewer connections were installed and paid by the City.
As you can see from the examples, the purpose of the program is to reduce the
cost of connections for the high expense properties. In preconstruction
discussion, it was estimated that high expense connection properties could be
as much as $10,000. The program assistance level was based on questionnaires
received from property owners describing their utility connections and available
TIF funds.
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It is estimated that this level of assistance for Phase I Utility Connections
would cost between $100,000 and $200,000. This has been anticipated in the
planning for use of TIF funds. Funds are not currently available to implement
Phase II loan assistance.
Recommendation:
Consideration and approval of Utility Connection Assistance Program.
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STILLWATER UTILITY CONNECTION ASSISTANCE PROGRAM
1.
Eligible Participants
A. Property owners with properties located in the TIF Development
District #1 (Downtown). All properties would be evaluated by
individual parcel. (Owners of more than one (1) parcel would need
to submit applications for each parcel.)
II. Eligible Activities
A. Phase I utility Connections - Installation and connection of owners
building water, sewer, storm sewer or electrical systems to community
service systems and related public health and safety required
improvements (any upgrades to existing systems not required by state
or local codes shall be the owners responsibility and do not qualify
for assistance).
B. Phase II Building Facade Improvement - Repair exterior walls,
windows, awnings, lighting, signs, doors, decorative detailing
consistent with Downtown Design Guidelines.
C.
Design Service - Architectural design or structure engineering
services for preparation of plans and specifications for building
facade improvements.
III. Assistance
Phase I
A. Grants - Grants are available for utility connections required by
the Downtown Improvement proj ect, L. 1. 257. Terms of the grants are
the following:
Eligible utility Connection Costs*
% of City Assistance*
First $ 0 - $5,000
Next $5,000
Next $15,000
25%
50%
75% of cost up to
$15,000 maximum
* utility costs and City assistance shall include cost of fire and
storm sewer connections paid by the City.
Phase II
B. Loans - Loans are available for eligible facade improvements.
1. Amount - 35% of improvement cost up to $15,000.
2.
Term of loan - Loan amortized at 5% over 10 year period
maximum. Payable monthly.
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MEMO TO: MPYOR AND CITY COUNCIL
FROM: CITY COORDINATOR
RE: JANITORIAL SERVICES
nn:; NOI'I/f~r1BER 15, 1351
IN AUGUST OF THIS YEAR I DISCUSSED THE IDEA OF INCREASING T~~E WORKING
HOUF;S OF rhf~ PHESENT LIBHf=1nV .2LJJ:LDIr'lG ti1nINTEf,~~':;i""JCE PEn~:.Of,i l~EILL ~;CHE-~EL_}
-roo {~ FULL TIME BASIS~ THE
IC::ULAF:S qRE EXPLAINED IH THE f~TT{:4CHED 7J1E!yiD
T}~Rr I GAVE TO YOU IN AUGUST. I WOlJLD LIKE TO HAVE THE COLJ~iCIL DISCUSS
T}~IS ONCE AGAIN AT THE MEETlrJG TUESDAY AND ;~AKE A FINAL DECISION IF
POSSIB.LE.. THE CCJNTRf."";CT FOR .JHi\lITCJ;~:IAL SERVICES EXPIREE ON DECErr1BER 3i~.t
AND I WOULD LIKE TO EITHER RE-ADVERTIZE FOR THE SERVICE OR NOTIFY THE
CONTRACTOR THAT THE CITY DOES NOT INTEND TO CONTINUE CONTRACTING FOR THE
SERf,) I [:ES.
I SHOULD ADD THAT MR. SCHEEL IS R VERY DEPENDABLE EMPLOYEE AND I THINK
WE WOULD BENEFIT GREATLY BY EMPLOYING HIM ON A FULL TIME BASIS.
~p
H E H 0 R A. N DUM
TO: Mayor and City Counc 1
FR: City Coordinator
DA: August 13, 1991
F.E: JANITORIAL SERVICES
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For the past four years, tpe City has been contracting for janitorial services
at City Hall. Although th~s arrangement has been somewhat economical, there are
times when it would be ad~antageous to have a full time (or even part time)
person available during notmal working hours to take care of a variety of tasks.
,
It now appears that the Ci~y might be able to cure this problem without having
to spend a considerable am1' unt of money ov.er and above that which is being paid
now. It was brought to m attention (by Don Hansen of the Library Board) that
Bill Sche~l, the library aintenance person is seeking full time employment.
Bill presently works part itime for the Library. If Bill was hired full time,
then 35 percent of his sal~ and benefits could be paid for by the City. This
would give the City 14' hours of building maintenance per week and the
availability of someone d~ring working hours.
The following is an estJate of the difference in costs (estimated) between
contracting and employing:i
I
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..
. - ~ I . .
Employing
\otal
\
$26,208
Salary
PERA
1,122
FICA
2,005
Life Insurance
75
Hospital/Medical Inrurance
TOTAL
3,240
$32,650
$10,420
N/A
Contractual
Difference
Library
Share
(65%)
$17,305
729
1,303
49
2,106
$21,572
i."/A
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City
Share
.. (35%)
$ 9,173
393
702
26
1,134
$11 ,428
$10,420
$ 1,000
As you can see, the diffe~ence for the City would only be about $1,000. Based
on the cost comparisons $own above, I would strongly recommend that the City
consider working out an e ployee/cost sharing relationship beginning on January
1, 1992 (the building mai tenance contract expires on December 31, 1991). .
I A~
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ENC/NEERS. ARCHITECTS. PLANNERS
3535 VADNAIS CENTER DRIVE, SI PAUL, MINNESOTA 55110 612 490-2000
November 6, 1991
RE: STILLWATER, MINNESOTA
CITY ENGINEER
SEH FILE NO: 89114
Mr. Nile Kriesel,
City ~oordinator
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mr. Kriesel:
As you requested, I met with Mr. Michael E. Dorendorf of 1114
North Owen street on Tuesday, October 22, to review a drainage
problem in his back yard.
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It appears that after Jack Lux constructed the townhomes behind
Mr. Dorendorf, a driveway was placed into one townhome that is
immediately behind his house and attention was not given to
cri tical drainage from Mr. Dorendorf' s back yard. I t appears
that this driveway is somewhat above Mr. Dorendorf' s back yard
and does not allow the water to drain to the west as it had
previously done in its natural state before any construction took
place. Apparently, in the past, this driveway was modified and
then recently the property owner of the townhouse unit added to
the driveway, putting in a parking area, and completely cut off
the drainage with a higher elevation. Since the back yard area
of Mr. Dorendorf is somewhat flat, it is difficult to arrive at a
reasonable solution without some additional elevations to
determine the best method for correcting the drainage.
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It appears that there may possibly be three solutions. One would
be to drain the low area in Mr. Dorendorf' s back yard in a
northerly direction, piping under his driveway and allowing the
water to run across the next lot to the north and down to
Stillwater Avenue. This water would then be picked up by storm
sewer at the corner of Stillwater Avenue and Meadowview Drive.
Another solution would be to construct a swale, again from the
low area of Mr. Dorendorf' s property, along the common lot line
between the townhouse property and Mr. Dorendorf's property
behind his garage, to the north, allowing the water then to run
out onto Stillwater Avenue. Mr. Dorendorf has a hedge row behind
his garage and there are also some large pine trees on the
townhouse property. It appears that there may be room for a
SHORT ELLIOTT
HENDRICKSON INC
SI PAUL,
MINNESOTA
CHIPPEWA FALLS,
WISCONSIN \,\)~.
rl \c,;\j\
\
Mr. Nile Kriesel
November 6, 1991
Page 2
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swale across this:area. However, most of the swale would end up
on the townhouse property in order to preserve Mr. Dorendorf ' s
hedge row. A third solution may be to reconstruct the driveway
,
and parking areal from Meadowview Drive to Mr. Dorendorf's
property line, or jat least a portion thereof. Mr. Dorendorf did
say that he intenqs to do some grading in his back yard where a
large tree was r~moved and dress it down with topsoil, etc.
However, the elevi,ation in this area can only be raised very
Ii ttle in order tio avoid backing water up to Mr. Dorendorf' s
patio deck area.
We would be able ~o provide the City with a study, but it would
require some surv~y time to establish relative elevations. I
estimate the su~veY crew time at approximately $400 and
preparation of a letter report at $200 to $300 which would be a
total cost to the ity of between $600 and $700. .
I
Mr. Dorendorf fee~s that the drainage problem was caused by the
construction of tht townhomes on Meadowlark Drive.
We trust this wi1 assist you in reaching a decision. If you
have any questions~ please do not hesitate to contact me.
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REM/cih
cc:
Michael E.
DOfendorf
I
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,
+MiP. rely,
/ ,...
f t. .. {""'
\_ ~,k-</ ff:CMftVl--
Richard E. Moore, P.E.
City Engineer
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MEMORANDUM
TO:
Mayor and City Council
FR:
City Coordinator
DA:
November 8, 1991
RE:
SEPARATE METERING OF STORM WATER
John Bourdagsh of Shorty's Cleaners.
During the reconstruction of Second street and Chestnut street, Shorty's Cleaners
was able to disconnect a water cooling system from the sanitary sewer system and
the cooling water now flows into the storm sewer rather than the sanitary sewer.
John Bourdagsh (Shorty's owner) is now requesting that the City consider basing
his sewer bill on "net" water usage. The "net" usage could be determined by
metering the flow of the cooling water system.
I have talked to Dennis McKean about this request and he agrees that a dual
metering system would be an effective way of measuring the "net" flow.
Therefore, I would recommend that the City base Shorty's sewer bill on a "net"
usage basis contingent upon the following requirements:
1. That a separate meter be installed to measure the cooling water in
addition to the meter that is used to measure total water
consumption;
2. That the piping system used to convey the cooling water be easily
distinguishable from the sanitary sewer piping and not readily
connectable to the sanitary sewer system; and
3. That the owner submit simultaneous readings from the cooling water
meters and the regular water meter so as to provide for accurate
"net" usage calculations.
/}jP
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MEMORANDUM
TO:
Mayor and City Council
1J~
J
FR:
Diane Deblon, Finance Director
DA: November 14, 1991
RE: 1991 AUDIT
We have received an engagement letter from McGladrey & Pullen regarding the 1991
Audit. They are proposing to perform the audit of the City for a fee not to
exceed $19,250 and $5,000 for the Water Board. The fee has increased 4 percent
(4%) from the 1990 Audit.
I believe it is in the best interest of the City to retain the firm of McGladrey
& Pullen for the 1991 Audit.
...
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RESOLUTION NO.
ENGAGING THE FIRM OF MCGLADREY AND PULI...EN TO PERFORM THE 1991 AUDIT
WHEREAS, the City of Stillwater, being a City with a population over 2,500, is
required by the State to submit an annual financial report, and
WHEREAS, according to State statute 471.697, the City's financial report must
be attested to by a certified public accountant, and
WHEREAS, the CPA firm of McGladrey and Pullen has hereby submitted an engagement
letter to perform the 1991 audit.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater
hereby engages the CPA firm of McGladrey and Pullen to perform the 1991 audit
according to the terms of the engagement letter for a fee not to exceed $19,250
for the City's audit and $5,000 for the Waterworks Fund.
Adopted this 19th day of November 1991.
MAYOR
e ATTEST:
CITY CLERK
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..
'.
APPLICATION FOR PAYMENT
e
(UNIT PRICE CONTRACT)
NO_____L__
)WNER:
STILLWATER, MINNESOTA
OWNER'S PROJECT NO.
L.I. 257 & 259
ENGINEER'S PROJECT NO. 90019 & 89255
~OCATION: STILLWATER, MINNESOTA
P.O. BOX 15001
CONTRACT DATE_____~~~~~~J__________
CONTRACT AMOUNT $132,588.15
:ONTRACTOR TOWER ASPHALT, INC.
LAKELAND, MN 55043
:ONTR. FOR NORTH MAIN ST. & LOWELL INN/RIVERTOWN COMMONS PARKING LOTS
----------------------------------------------------------~---------
\PPLIC. DATE \\j 1'1/91
------ ------------------
_100 END. \ \J 11 J q J
' ------ ------------------
APPLICATION FOR PAYMENT
DESCRIPTION
CONTRACT QUANTITY UNIT
UNIT QUANTITY TO DATE PRICE
TOTAL
.OWELL INN/RIVERTOWN COMMONS
._--------------------------
MOBILIZATION L.S. 1 .:;- 2,500.00 J'lS"C>.oo
, CLEARING TREE 5 => 150.00 7so,otl
, .
- 7S0.()o
GRUBBING TREE 5 ::;, 150.00
REMOVE CONCRETE CURB L.F. 145 /L/'S 5.00 7 ~S. 00
REMOVE CONCRETE PAVEMENT S.Y. 283 ~I~ 5.00 ;L080.oo
REMOVE CONCRETE SIDEWALK S. Y. 51 51 5.00 1. S S . 0 (J
REMOVE BIT. PAVEMENT S.Y. 1267 /~~7 1.25 /,583.75
e REMOVE FENCE L.F. 55 - 3.00
AGE 1 OF 5 /J SHORT-ELLIOTT-HENDRICKSON, INC.
9.
REMOVE RETAINING WALL
10.
REMOVE SIGN
11.
RELOCATE FLAG POLE
12.
COMMON EXCAVATION (P)
13.
TEST ROLLING
14.
CONNECT TO EXISTING MH
15.
S.F.
EACH
EACH
C.Y.
s. Y.
EACH
16.
1211 RCP STORM SEW. CL IV
CONNECT TO EX. DRAINTILE EACH
L.F.
17.
48" DIA. CATCH BASIN
18.
2711 DIA. CATCH BASIN
19.
CASTING NO. R-25Q,4
CONST. C.B. OVER lEX.
STORM SEWER
20.
21.
CASTING NO. R-325f A
CONSTRUCT RETAINING WALL
I
I
22.
23.
4" CONC;;eTE SIDE~~LK
24.
L.F.
L.F.
EACH
L.F.
EACH
S.F.
S.F.
25.
CONC. CURB & GUTTiER B612 L. F.
i
26.
CL 5 AGG., 100% dRUSHED
TYPE 41 BIT. WEARI COURSE
TYPE 31 BIT. BASE! COURSE
BIT. MAT. FOR TACr COAT
411 WIDE SOLID LINF-WHITE
I
P'MT MESS. (HANDI~APPED
SYMBOL) WHITE
F & I SIGN PANELS! - TYPE
"c"
27.
28.
29.
30.
31.
32.
i
i
WIRE FENCE - 2 SThAND 9
GAGE GALVANIZED i
GALV. FENCE POSTS I
I
i
I
33.
TON
TON
TON
GAL.
L.F.
EACH
S.F.
L.F.
EACH
120
1
/;)0
/
1 . c:;:o
550 /:J-90
1
/
3050
235
3.5
3.8
8.1
279
650
731
1
2
J- ;). ~
3.5
'..{.2
';),
1
Sl~
I
'J.,q
900
1065 J I :)"l :3
110 Q .O~
110
75
822
215
15
1
8
PAGE 2 OF 5
SHORt-ELLIOTT-HENDRICKSON, INC.
6.00
50.00
.. (c"
...
7 ;) 0 . 0')
e
500.00 d.50. 0.)
.so.O\.)
5.50 7 log 5 . (Jc.)
0.05
500.00
1,000.00 ~OOo_o~
18.50
150.00
100.00
300.00
200.00
300.00
8.00
3.00
L{ I :;. 3 (p . 50
S;JS.o:.J
r{gO.OIJ
(.. 0:>. (J,
I,OLJO. OJ
3 CJO.. OJ
d. ;). 3;2 . OJ tit
8.00 7 ~oo -0..
8.00/0,/8t./.OiJ
30.14
31.90
2.00
0.20
20.00
60.00
0.50
40.00
d,&..(;,).9']
e
-
34.
SODDING - TYPE EROSION
CONTROL
S.Y.
e
36.
AMUR MAPLE - 8' CLUMP
EACH
SKYLINE HONEY LOCUST -
3" B & B
EACH
37.
ANDORRA JUNIPER - # 5 POT EACH
38.
COMMON PURPLE LILAC -
36" POT EACH
39.
DWARF AMUR MAPLE -
24" POT EACH
40.
GOLDFLAME SPIREA -
18" POT EACH
41.
JACKMAN POTENTILLA -
24" HI EACH
42.
REDTWIG DOGWOOD - 3611 HI EACH
43.
RUGOSA ROSE RED - # 2 POT EACH
770
1
4
12
12
24
15
44
18
100
TOTAL LOWELL INN/RIVERTOWN COMMONS PARKING LOT
lIt:~-~~=~-~:~~~:
~4. MOBILIZATION
L.S.
;15.
CLEARING
TREE
16.
GRUBBING
TREE
17.
~8 .
t9.
COMMON EXCAVATION (P)
COMMON BORROW (LV)
TOPSOIL BORROW (LV)
C.Y.
C.Y.
C.Y.
;0.
TEST ROLLING
S.Y.
i1.
CONNECT TO EXISTING MH
EACH
;2.
12" RCP STORM SEWER CL IV L.F.
3.
27" DIA. CATCH BASIN L.F.
4.
CASTING NO. R-2504 EACH
5.
CONC. CURB & GUTTER B612 L.F.
-
CL 5 AGG., 100% CRUSHED TON
AGE 3 OF 5
1
2
2
310
2300
250
3700
1
208
3.3
1
1026
1540
I-
SHORT-ELLIOTT-HENDRICKSON, INC.
2.00
175.00
350.00
40.00
25.00
25.00
20.00
20.00
25.00
20.00
'/3/SI./9. /R
3,500.00
150.00
150.00
5.50
5.50
7.50
0.05
500.00
18.50
100.00
300.00
7.00
7.60
PAGE 4 OF 5
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SHOR~-ELLIOTT-HENDRICKSON, INC.
!
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APPLICATION FOR PAYMENT - Continued
,
Total Contract Amount $ 132, 588 . 15 Total Amount Earned $
~aterial Suitably Stored on Site, Not Incorporated into Work. $
Contract Change Order No. Percent Complete $
Contract Change Order No. Percent Complete $
Contract Change Order No. Percent Complete $
GROSS AMOUNT DUE.........................$
LESS S % RETAINAGE ..................$
AMOUNT DUE TO DATE .....................$
LESS PREVIOUS APPLlCATION..........$
AMOUNT DUE THIS APPLICATION .....$
4'3,SYQ" P
l' 3/5 '"/9 . l ~
;), , 1'11. l/ ~
Y /13 ron. r;; g
-
1...\ \ I :3 7 , . .s 2
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress pay-
ments received from the Owner on account of work performed under the contract ref~rred to above
have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in
connection with work covered by prior Applications for Payment under said contract, and (2) all materi-
als and equipment incorporated in said Project or otherwise listed in or covered by this Application for
Payment are free and clear of all liens, claims, security interests and encumbrances.
Dated ~ c> v I ~ , 19.1L. Tower Asphalt, Ine.
e ntractor) _~
(Name and Title)
COUNTY OF lflo..J l:') -4-dr.
STATE OF h ~ -
Before me on this I 3
-f'\.:1. ~ ·
that he is the
) SS
)
day
of ~h (j Q_..l,...- , 19.2L personally appeared
known to me, who being duly sworn, did depose and say
of the Contractor .
...-.;;-.... JEFFREY SANVilLE
A~ "". ilj~~~~M~ II of
I:~ EapiNI *,.1. 1113
]
/
i\.....-\...
(clary Blic)
fO@yment shown above. A part of this
Application is the Contractor's Affidavit stating hat pious payments to him under this Contract
have been applied by him to discharge in full all IS obligations in connection with the work covered
by all prior Applications for Payment.
In accordance with th€~Contract, the undersigned approves payment to the Contractor of the Amount
tiue.
My Commission Expires: jV1c:..v j I C, '7.3
I
SHORT-ELLlOTI-HENDRICKSON, INC.
Date
Page
By
5
of 5
.-,.01RRECTION - ApplicatlofU for Payment L.I. 257 & 259, Parking Lots
...
APPLICATION FOR PAYMENT - Continued
Total Contract Amount $ 132, 588 . 15 Total Amount Earned $ L.{ ~ J S Y q I I J>
~terial Suitably Stored on Site, Not Incorporated into Work $
Contract Change Order No. Percent Complete $
Contract Change Order No. Percent Complete $
Contract Change Order No. Percent Complete $
GROSS AMOUNT DUE.........................$ Lj 3 ,S '"19 . t ~
LESS S % RETAINAGE ..................$ ~ I 1'11, 1.1 (..
AMOUNT DUE TO DATE .....................$ Li I ,'3 '71, .J.;-t-:7';).
LESS PREVIOUS APPLlCATION..........$ -
AMOUNT DUE THIS APPLICATION .....$ l.\ \ J 3'7 I. S 9 .
CONTRACTOR'S AFFIDAVIT 41) 371 I~
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress pay-
ments received from the Owner on account of work performed under the contract referred to above
have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in
connection with work covered by prior Applications for Payment under said contract, and (2) all materi-
als and equipment incorporated in said Project or otherwise listed in or covered by this Application for
Payment are free and clear of all liens, claims, security interests and encumbrances.
Dated tJc.\J I:) ,19!1L Tower Asphalt, Inc.
It ntractor) _~
(Name and litle)
COUNTY OF (j)o.JL":) Jclh
STATE OF h'("'\ -
Before me on this / 3
~,::5.. L a.V~./ '
that he is the E:J.(.-,--A.~-
(Office)
executed the above Application for Payment and Affidavit on be
the statements contained therein are true, correct an omplete.
) SS
)
day of ~ 0 Q,,-.1...- , 19-2z personally appeared
known to me, who being duly sworn, did depose and say
of the Contractor .
l )
) otary c)
fo08yment shown above. A part of this
Application is the Contractor's Affidavit stating hat pious payments to him under this Contract
have been applied by him to discharge in full all IS obligations in connection with the work covered
by all prior Applications for Payment.
In accordance with thEJtontract, the undersigned approves payment to the Contractor of the Amount
,e.
JEFFREY SANVILLE
i~m~~~ II of
.., EllOIM YIr, to ttIS
My Commission Expires: ;1/l~ i I {q 7.:1
Date
Page
NU'J I~ r (qtf.1
5 of 5
By
Sjr-(~lr_tNDRICKSON. INC.
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LIST OF BILLS
EXHIBIT II A" TO RESOLUTION NO. 91-224
Ace Hardware
Action Rental
AmeriData
Arrow Bldg. Center
A T & T
A T & T
A T & T
Becker Arena Products
Bd. Water Commissioners
Bryan Rock Products
Commissioner of Transportation
Copy Cat Printing
Croix Oil Company
Croixside Printing
Courier, The
D'kota County Technical
Del's Sales & Service
District 2 Yearbook
Dorsey & Whitney
Fritz Company
Gannon's Auto Body
Goodwill Industries
Gordon Iron and Metal
J. L. Shiely Company
Junker Sanitation Service
Junker Recycling
Lacal Equipment
Lee's Stillwater Photo
Lily Lake Imprest
Magnuson, David
Metropolitan Waste Control
Commission
Metz Biking Company
Midwest Machinery Inc.
M I I Life
Miller Excavating
Mn. Conway Fire & Safety
Mn. Correctional Facility
North Star Turf
One Hour Express Photo
Otis Spunkmeyer
Pepsi-Cola Company
River City Beverage
Russell, Stephen
St. Croix Animal Shelter
St. Croix Car Wash
Short Elliott Hendrickson
Stafford, R. H. Washington
County Treasurer
Snyder Bros. #16
State of Minnesota
Paint/Filters/Blades $ 348.19
Supplies/Concrete 800.90
Computer 2,537.00
Lumber/Pine Boards 66.12
Long Distance CAlls 152.58
Lease/Rentals 146.20
Leased Equipment 47.63
Clean Boards 350.00
Water Services/Hydrant 2,429.13
Crushed Rock 33.81
Testing/Inspections 56.81
Season Passes/Signs 346.68
Oil 916.95
Plumbing Permits 274.00
Publications 52.50
Investigation Course-Wardel_.160. 00
Chains/Supplies 43.89
Ad for Arena 110.00
Legal Services 3,426.45
Concession Supplies 1,100.25
Repair Truck Door 757.50
October Expenses 606.75
Oxygen/Gas Refills 58.00
Sand 391.23
Dumpster/Lift Stations 457.95
October Charges 8,167.50
Equipment Parts 692.36
Film/Processing 58.79
Concession Supplies 125.01
Legal Services 4,759.00
Sewer Service Charge
Concession Supplies
Equipment Parts
Term Life Insurance
Parking Lot-Lowell Inn
Recharge
Printing
Equipment Parts
Film Processing
Cookies
Concession Supplies
Concession Supplies
Expenses-Lunch
October Charges
Squads Washed
Engineering
Laminate ID Cards
Film/Batteries/Etc.
2 Sets Session Laws
71,024.00
69.56
148.09
1,036.26
238.50
310.50
32.00
30.80
11. 90
158.50
541. 25
385.00
20.00
457.00
52.00
15,289.16
18.15
91.40
64.00
Stillwater Book & Stationery
Stillwater, City of
Suburban Propane
T. A. Schifsky & Sons
Thompson Hardware Company
Thompson Hardware Company
Tower Asphalt, Inc.
U. S. West Communications
Valley Auto Supply
Watson, Dennis
Wybrite, Inc.
Yocum Oil Company
Zarnoth Brush Works
Ziegler Corporation
ADDENDUM TO BILLS
Barthol, Robert
Capi tol Communica tion,s
Coordinated Business pystems
Courier, The I
Croixland Excavating i
Crysteel Distributin~, Inc.
Del's Lawn and Log ,
Junker Landscaping
Labelawn Turf Farm
Lake land Ford Trucks .
. I
Mn. State F~re Depart~ent
Mn. Conway Fire & Saflety
Motorola, Inc. '
Northern States POwer: Company
National Fire Protect~on Assn.
Ness, George
St. Croix Cleaners
Short Elliott Hendrickson
Singer Sharpening Ser~ice
Tower Asphalt
Uniforms Unlimited
Supplies
Reimburse Petty Cash
Propane
Blacktop
Supplies
Supplies
Blacktop
Telephone Services
Auto Parts
Programming
Maintenance Agreement
Fuel Oil/Tank
2 Brooms
Parts
Expenses
Repairs
Service Agreement
Publica tions
Storm Sewer Repairs
Sander
Set Points
Snow Removal
Sod-Pioneer Park
Drive Belts
Membership
Recharge/Boots
Service Agreement
Energy Charge
Membership
, Expenses
Laundry-Fire
Engineering
Sharpen Saw Blades
Payment #1
Misc. Uniforms
Adopted by the Council this 19th day of November.
APPROVED FOR PAYMENT
337.69
72.66
63.85
307.56
96.78
366.86
242.93
1,642.35
598.70
254.00
158.00
314.40
556.00
42.89
e
16.00
126.26
504.74
200.93
1,668.00
1,646.00
13.00
390.00
50.00
83.40
165.00
190.54
201.90
2,539.56
75.00
25.00
22.75
75,170.17
3.00
41,371. 72
746.00
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CONTRACTORS APPLICATIONS
e November 5, 1991
Carpentry Pl us General Contractor Renewal
970 Daily Rd.
Hudson, Wi 54016
J & D Builders General Contractor New
2355 Greenbrier Cir"le
St. Paul, Mn. 55117
M & M Construction General Contractor Renewal
210 Sunri se Dr.
Somerset, Wi 54025
R.C.Witt Construction General Contractor Ne\'/
1194 Carl ton Dr.
St. Paul, Mn. 55112
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1992 REGULAR ON SALE LIQUOR LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
Freight House Inc.
305 South Water Street
Renewal
Mad Capper Saloon, Inc.
224 South Main Street
Renewal
J.W. Harbor Bar
517 North Owens street
Renewal
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1992 SUNDAY ON SALE LIQUOR LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
Freight House Inc.
305 South Water Street
Renewal
Mad Capper Saloon, Inc.
224 South Main Street
Renewal
J.W. Harbor Bar
517 North Owens Street
Renewal
Stillwater Elks
279 East Myrtle Street
Renewal
,~
(i)
. @
DAVID MAWHORTER
PUBLIC SAFETY DIRECTOR
POLICE CHIEF
THE BIRTHPLACE OF MINNESOTA
GORDON SEIM
FIRE CHIEF
DEPARTMENT OF PUBLIC SAFETY
DIVISION OF POLICE
MEMO
From:
D. P. HAWHORTER
L. A. HILLER
To:
Date:
110691
LIQCOR LICENSE APPLICATIONS (RENEWAL)
Subject:
THE FOLLOWING ESTABLISHHENTS HAVE HADE APPLLICATION FOR LIQUOR
LICENSE RENElJALS 0 LOCAL AND NCIC CHECKS WERE RAN ON THE CORPORATION
It OFFICERS n~ REGARDS TO ANY TYPE OF ALCOHOL RELATED PROBLEHS.
STI1"LWATER ELKS CLUB
S'I'ILLWATER COUNTRY CLuB
HAD CAPPER RESTAURANT
FREIGHT HOUSE
THE HARBOR BAR
ALL APPLICANTS vJERE CLEAR vJITM THE EXCEPTION OF WILLIAM FRANCIS BURNETT
WHO IS A CO-OWNER OF OUR RECORDS INDICATE BURNETT WAS
ARRESTED FOR DWI ON 022186 AND WAS DETOXED BY THIS DEPARTMENT ON
041991. THIS HAY OR MAY NOT BE REVELANT TO THE RENEWAL OF THE HARBOR
BAR LICENSE. THIS COMPLETESTHE LIST OF APPLICATIONS AS OF THIS DATE.
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\ ' . l
r.r -- .i
!. , I
! / ;
-.J.i ";;/ ~
";~' pl,"t. ~.hV'
212 North Fourth Street, Stillwater, Minnesota 55082
Police Phone: 612-439-1314 or 612-439-1336
Fire Phone: 612-439-6120
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R & R Liquors
1971 South Greeley street
Kinsel's Inc.
119 East Chestnut street
1992 OFF SALE LIQUOR LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
v/
Renewal
Renewal
It
stillwater Elks Club
279 East Myrtle street
stillwater Country Club
1421 North Fourth street
stillwater K.C. Hall Inc.
1910 South Greeley street
American Legion Post #48
103 South Third street
It
--
1992 CLUB LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
v
Renewal
Renewal
Renewal
Renewal
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..
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"',/ Telephone 439.6345
",,,,,,,,0"/'
"r .,,7
,;J~ i''',Y
il'
l/
"j'
I ,r "., -''1 1".'./ \"" '.'1 '1 '1 /:] /)
$:sJ,/" Ilt ""'1/f,__l'i ,/ <l' 1",/ j'l,l'l ''.-' :C.
"'''''~r~+''\ ,( /P' ".,.(, ~/v t",,,A.-, J" L.A,? .~. Me Gar ry . K ear n e y ,Ag en cy
243 South Main Street,
Stillwater, Minnesota 55082
October 29, 1991
City of Stillwater
216 No. 4th Street
Stillwater, MN. 55082
Attention: Mary Lou Johnson
City Clerk
Re: Stillwater American Legion Post #48
Policy #LLP0221137
Dear Mary Lou:
The above captioned liquor Liability policy is up for renewal on 1/1/92.
We are in the process of preparing the renewal policy. As soon as we
receive it from the company we will send you the usual Certificate of
Insurance.
Yours truly,
MCGARR~AR EY AG
By p..te),
RM:ns
It
The Rivertown Inn
Charles and Judith Dougherty
306 West Olive street
Silver Lake Restaurant
Kenny Ming Kor
241 South Main street
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1992 WINE LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
,//
Renewal
Renewal
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Pizza Plus Ribs
1975 South Greeley Street
Silver Lake Restaurant
241 South Main Street
~/
1992 3.2 ON SALE BEER LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
Renewal
Renewal
(//
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1992 3.2 OFF SALE BEER LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
Food-n-Fuel
1101 North Owens street
Renewal
Brook's Food Market #26
2289 Croixwood Blvd.
Renewal
Tom Thumb store #219
2601 Orleans street West
Renewal
Tom Thumb store #283
1905 South Greeley street
Renewal
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stillwater Country Club
1421 North Fourth street
1992 CIGARETTE LICENSES
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
stillwater Lodge #179 B.P.O. Elks
279 East Myrtle street
The Freighthouse Inc.
302 South Water street
Erickson Post, Inc.
2500 Orleans street West
Food-n-Fuel
1101 North Owens Street
Madcapper Saloon, Inc.
224 South Main Street
Hooley's Supermarket
405 East Myrtle Street
J.W. Harbor Bar
517 South Owens Street
R & R Liquor
1971 South Greeley Street
Brooks Food Market #26
2289 Croixwood Blvd.
Cub Foods
2001 Washington Avenue North
Kinsel's Inc.
119 East Chestnut Street
Tom Thumb Store #283
1905 South Greeley Street
Tom Thumb Store #219
2601 Orleans Street West
American Legion Post #48
241 South Main Street
c
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
t
AMENDMENT TO LIQUOR AND CIGARETTE LICENSE
1992
FOR CITY COUNCIL APPROVAL
NOVEMBER 19, 1991
South Hill Liquor Store
117 West Churchill Street
Off Sale License
South Hill Liquor Store
117 West Churchill Street
~Cigarette License
Cub Foods
2001 Washington Avenue
V 3.2 Off Sale
Hooley's Supermarket
405 East Myrtle
/3.2 off Sale
John's Bar
302 South Main Street
~ Off Sale License
John's Bar
302 South Main Street
~tigarette License
t
Meister's Bar and Grill
902 South Fourth Street
~~n-sale License
Meister's Bar and Grill
902 South Fourth Street
~igarette License
st. Croix Drug
132 South Main Street
Cigarette License
Vittorio's
P.O. Box 437
... / /
/ On Slle, Sunday, Cig
and Off Sale 1992 License
t
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
Renewal
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CLAIM AGAINST CITY OF STILLWATER
NAME OF CLAIMANT
Lori Jean Zyll a
ADDRESS 2647 Hawthorne Lane, Stillwater, MN
PHONE NO. 430-2075
-WHEN DID EVENT OCCUR? October 17, 1991
WHERE DID EVENT OCCUR? Laundry room of my home in Croixwood
WHAT HAPPENED? Sewer backed up into laundry room
WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? Myneiqhbor experienced the same
problem and after several hours with the toilets taken apart and drains cleared,
nothing was found that was blocking the system in my home.
e
STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED Carpeting in laundry
room ruined despite cleaning efforts once it was removed.
12 X 15 remnant was $75.00
NAME OF PERSON MAKING REPAIR; OR GIVING CARE John D. Houston, Don Borden
Bruce Kotz
]\.%V. {; ( rqq /
DATE
'Il ~ a 1M tL 0----
SIGNATURE
You have to formally notify the City in writing within thirty (30) days of the
occurrence of an event whereby you feel you have suffered damages.
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CLAIM AGAINST CITY OF STILLWATER
NAME OF CLAIMANT f;}(7b1-bt? 1), V0~C;i v e V
ADDRESS c?{ ~ vU _ ()) I \ l ( VI. Qt. Cd h ( I Vvt'/ k....- PHONE NO. ,,/3G - (~ (3
WHEN 'DID EVENT OCCUR? & - (3 -- cl (
.WHERE DID EVENT OCCUR? khboJe C\JJ I-(-"<;'S
WH.n.T HAPPENED?
-0l v u J -
o ve it"
G f:~ f 6J vvCt!-e v-
WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? ~.~c, cf eo ) ~(c.. h: s=e. ~'0..e v s; J
a(("cv'~~ fV'r'fJ Mnf j,d + Lx .fr/J .
co I ~ f v.' J 101 (,~" _ f- UJ c.k> d r '" ( ,~ " I ~ j " ((- v</ ( v~
or u . L,0/u ref" I n I~, IP" (( j, sv d.r n /'"eJf ({ -
STATE THE NA TUR E OF THE DAMAGE AN D TIjE COSTS ASSOC I ATE D !.:J up' "^" d e v v :-.J).o <r
C(jt{ k v _ <t 5G _51' Wc( ft l/ ~ -C".q k v 4 V J (2 V (/V'C-1 -If v - :iYS--
~,v no<"~ u.vvf).e' W4/-e v- s; 5;;' 'f - 7 Y /ift<. ( - <i ~;>(, 3 I
NAME OF PERSON MAKING REPAIR; OR GIVING CARE Ot.. ( \"'::> ~-v~ 0V6, V)~
) ~
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DATE
~-----
~ SIGNATURE
----..-.--------
e..
.:r VlA"feJ(J"J.i J~"'" -~
to... \ 0(. sa. <:'."'. ....f. c....,./......-...). ..~>.--,u.-' n~~ ~J..........:.(\ ..~. f
..<{ C~(d> a::H.. Ut.
'fbe.e&s . .L:~('c;'" h e<cK''cf
.',~"j~~ v;--;pr];irt0~j tcFvt
You have to formally notify the City in writing within thirty (30) days of the
occurrence of an event whereby you feel you have suffered damages.
~. ., 0 r. \ V' '" <6. e h vc ./ -f, cl v '0 ().-~ -t y, v :;0'" '"
'^\"'~' '('AV\ :J . Yj'
I '\ . cf c - ,,' L~) (. yeO. dl ( ( t
.. -e. ? ~.' '?-"
,.-, '- U "'). g ,,, 1r..;; ?/- . /I
? ( F' · (-Ie 10. -f (
f-.e ",;"- <;. c;, +-; {( ~s 1 C ,'l'- ~.e ! ~ <.-1.;'. t ·
"'O{ (.e. j! ~ v< 1- fv- vY' <J. g A L-V -r. u-r-<' [(
f.. 0~ ev(lfl ,,,~ eO. +- J..1c .
<;', /l '" vr'" ( e U v v . ' \j
/...-/ /d""
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SCHWANTES
HEATING AND AIR CONDITIONING, INC.
6080 Oren Avenue North
STillWATER, MINNESOTA 55082
(612) 439-3331 (715) 386-7414 Hudson
LIZ WEAVER
216 WEST WILKIN
STILLWATER, MN 55082
~EAV01 MCH 11149
GREG
06/30/91
6-18-91
TECHNICIAN SERVICE - WATER
HEATER - _CHECKED OPERATION
AND SAFETY - OK----------~----
I
TRIP CHARGE------------------------------
-
FIN CHG - 1.5%/MO - REBILLING CHG $5.00
S9106065
o 0
o lJUW@O@@
Net 30
06/30/91
40.00
5.00
45.00
45.00
SCHWANTES
HEATING AND AIR CONDITIONING, INC.
6080 Oren Avenue North
STILLWATER, MINNESOTA 55082
(612) 439-3331 (715) 386-7414 Hudson
LIZ WEAVER
216 WEST WILKIN I
STILLWATER, MN $5082
'iEAV01
MCH 12759-12779 GREJ
08/30/91
9-25 AND
9-27-91
I
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aEATING SERVICE TO REPLACE
~~i~~~~~~~:~~_:~~:~-~~~:~-~~~-
i
I 1 - HONEYWELL POWER PAK FOR
ELECTRONIC AIR CLEANER-
1 - VAL2504 TRANE GAS VALVE
TRIP CHARGE-~----------------------------
i
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I
. _. \
I
FIN CHG - 1.5t/MO - REBILLING CHG -$5.00
59109062 .
o 0
o [fi)W@O@@
I
Net 30
08/30/91
60.00
165.78
93.961
5.00
324.74 e
324.74
. "
V" J' ~ jC ) PI"') 1\ '"' ~ rrn 1'1 ~__
7;/, .07/;" 1,A' (~~ " j.P": /1
,., dJIf)...t'QJ). ~t'1I\.; w( 't ~~ -
~:;J. L'i~ 1_ I~
'h .LJ ~... fl _,
:.~'~ -'. ~ /J.. ,~~'O(JJ~ d) iJ
[)o I).J.. ~gA /J" U ~ ~ i ,,,j)
, ""
"
QUAN. qESCRIP,TION I
. I (~ I i::A if
. I G /'I", A L .fJ ,I "-.h
. II'-'1F V//~ JlT'[ ''P' '"\
'J )p~ tl.J V) '7~
/ ~'r1-/l.A7ff ~
(~ C"L/)
PRICE
.....
-
-
,-
TOTAL MATERIALS
Guaranty on other side
INVOICE
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AMOUNT
-; Fl.)'
'7 1<_.
.~l~
liA
?~ Crt NAME L,'p...
DEL'S STILLWATER
. .OUTDOOR POWER EQUIPMENT
Sales & Service
150 S. 3rd Street
Stillwater, MN 55082
(612) 430-3259
HONDA
DATE 1.~/ I
. tJ...I...Q.(j -e. V
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19 -lll
10517
ADDRESS
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PH21b ~ --COt' ( DATE OF ORIGINAL INSTALLATION
(; A ;\ ~~L JA.A ^ /\ 0 ESTIMATE .-
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SERI~NO. 1 DATE PRO"iISED 0 WARRANTY
/./t,VSI- .A A~. V' 1/ ....~A..rC; ..~ f 0 CONTRACT
NA TURE OF SERVICE T .J
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.....~.j.~~'~~'(fi.. ........:
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l \ V TO ,AL MATERIALS
TECHNICAL S~E ~E: ctt S~OP ~ HOME
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L.]'"SERVICE CALL CHARGE
CITY
MAKE1
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J 7 /11
~g- ~'"
-
o PICK UP OR DELIVER
TECHNICIAN
'Z
DATE COMPLETED
I /-~
....:((0 ~7
TAX
CASH g~;~:~~TOTAL
. SIGNATURE
CJhank%u
Signature above constitutes acceptance of above work 8S being
satisfactory - and that equipment has been left In good condition.
It
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JAMES I. MOBERG
503 Salem Place
Mahtomedi, Minnesota 55115
(612) 773-0630
~Jo""ember
1 ;:::
.1. oJ .
1991
Ms. Mary Lou Johnson
City Clerk
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
RE: 1984 Chevrolet Camero - Body Damage
Dear Ms. Johnson:
On or about September 26, 1891 ln the Municipal parking lot next
to Shorty's Cleaners, my car sustained damage to its right front
fender from striking one of the bases upon which you apparently
intend to install over-head lighting. A copy of an estimate to
repair the fender is enclosed.
Upon the date in qllestion, I parked my vehicle in the only
available spot, which happened to be next to the light base.
Due to the manner in which the car adjacent to mine was parked,
it was necessary for me to park quite close to the base. When I
left from work that evening, I struck the base with the right
front fender of my car causing damage to the vehicle. I do not
believe that this damage would have occurred would had the City,
at minimum. had a flag or some other object on top of the base so
that it could be seen while one is seated in ones car.
Furthermore, I would submit that allowing persons without a
permit to park in the lot and allowing persons to ignore the
lines painted on the pavement itself contributed to this
unfortunate situation.
'"
I would appreciate your payment of this claim.
c. ~ "r.eQn
U.1. .iI\....-. ~_ __ ,
- f11y... -
/TAme<::: I Mohe"'"
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JIM:cj
Enclosure
GANNON-S AUTO BODY
804 West Laurel St.
Stillwater, MN 55082
439-8771
-
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.":\I~~r -,'I\::
NAME ~!...I-'V\
~DDRESS
CITY
INSURED BY
fY\..d.b be r C/
/
STATE
ADJUSTED
DATE ,11- / 5-7';
HOME PHONE
WORK PHONE
VEA~~ J;R
REPAIR flEPLACE!
I
M~~OF CAR i I M~ELJBOOY TYPE
CI1-Q. U l . () iV\~ rC)
SERIAL NO.
COLOR
uE5CRiFTION OF REPAlRS!l REPLACEMHJT
PARTS AND MATERIALS
NEW USeD
LABOR
REFII"ISHI~J(.
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~SUB.LET
. TOWING"-- -----
This estim.t. II beNd on . visuel inlllMCtion end doeI not c_ eddition.' peru TOTALS I r5I b71sd
or 18bor which mey be required .fter the ~ .,.. ~n. _ worn or ~
peril which _. not evident on first iMCJeCtion INIV '" u_ed. Therefore
this estim.te don not COlI... IUCtl sltuetionL Peru pr~ IUbject to chengI
without notice. This ..timete is IJDOd for . per\od of 10 ~
-
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THIS WORK AUTHORIZED BY
.....
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SALES TAX ) "I sc5
GRAND L/qlJ 7&
TOTAL 1
....1008 1.76
!REPAIR ORDER AND ESTIMATE FORM
e
ST. CROIX VALLEY HERITAGE CENTER
Post Office Box 366
Center City, Minnesota 55012
612/462-2879
. . . Remember the dream
City Clerk
r;ty o~ C~;l1,u~~e""
\.,1 I Jt.IIIHat. I
215 ""O...fh 4fh ~f....nnf
., I l.,H t.li .Jt...l v\"('"
Stillwater, Mn.
November 6. 1991
Dear Friends of the St.. Croix,
As you may know. the SL Croix valley Heritage Center win be a mulli-
use facUity that is planned to be built in Minnesota Interstate Park in
T"",l......_S E'_11,,- T"-' .....-1...-.-""1 -.-,----^- _.t:'" ~.....'" H--~...-~^ Ce....t--.,.., ,...,;11 h^ ~-
aY1VI I all;:). Ill;; lJl lllal Y ;...'Ul jJV.:Jt" '...'1 t.IIC It"ll1..ayc II t;l fllll UC t.V
p.......,.,.rlO '" t,."'...."vlorlno ....f" fho ."'fo........ol"'f.........r:-hip bef,~'eo.... h"m"'.... "''''d
. VYIU\." U "!.l'-..JT1J\..,U~\.." VI .....1..... IJ)l,\"i J .....!Ut..!.,JI!..J It 1.1T vii I UIIIUll .Ull
n~t"I"'~1 hie:tnl"'\I nT th~ ~t rrnix Ri\f~1'" \/~11~\I
1~'L.."~\.Af '-AI f'.wtj..,....,. I VI Il,,11....... ........t... ....,. v.~ ..... "...... t.A....".
e
The development of the Heritage Center is overseen by a steering
committee, with ten representatives from both jviinnesota and
Wisconsin. i ne non-prOf i L administrative arm of the projecL IS the
Chisago County Historical Society. This past session the Minnesota
Le-':-l"'.f...-- __.-_~_;oI ';",C ""A 4-^" p_,...\..~.A__ ~o"'" ~.,.,,_h~"'_""""U~,.,.l _l"'-n~-"'" -F"-.",
YI;:)lat.UI C YI 'Qllt.CU ..., ....J.VVV LV I VVIUC I I ul lolllt.Clot. I ell .J1GlII IIIIY I VI
"he He....l.t"'go ro....fo.... \A/.... \A,""....'" ",lr:-O ",hI", to ...oc......e lon;r:-l"'..l.....n th"'t
""'1 I I U v v\"I,t,;IVI. f' \." ,,. \,.,1 \..- (AI...} UUI\., .J\.r UI 1'-~I...JIUt... VI I LI
~l1f'1'JV~ Tnl'" ~ 1~~e:~ f'lT IIn tf'l Tn,,1'" "'rl"'~C: OT J~"'d 0'" VJhirh to e:l.t~ the
\AI........ 1"1..J l'lJI i.A IVVoI...JV VI '-A~' ""'........ 'V'-'II .:..i~. v-~ . l'LAii ii 'ii .1'- -.I t,o....,.
Center.
The Chisago County Historical Society, through the recommenaatlOn of
the pr'oject"s steering committee. recentiy hired Winsor Faricy
Arcldtects of St. Paul to oversee the basic programming and schematic
d".....;~n ....has"..... ~~ ~l.." p....o;~,..~ A S ~ r;....s~ .....~e.... ;n ~l.." ....rr.c~ss ~l..~
C~IYI j.J t;;:) VI t.IIC I JClol.. r\ a I II l, ~t. tJ I I t.IIC t-' V C . t.IIC
"'........hito............"'\ f03...... h",c .....n"",cfOrl f-h",f '" ...........0......." h", "........"n"erl ,,,,ifh
UI'-'II .............UI UI .........""" JlUJ _......~~.....-'.........u '-IIU.... U '''''.........,''~ u..... UI' UII~ U n',-II
0I"'g""ni7~tif'lne: th~t m~\I b~ 1.nt~l"'ectpd in n~l"'tlcin~tlng "",ith lie: tn
I u.t''-\A"",,IVII~ t.".IJU'L; '.'LA1 """ II""VI ..:J" tll t'tA. (.,of 't''''''''t.;'1I ii'I,,'......-.I VV
develop story J!ne ideas for the Center as well as program the
building's spaces.
e
We are seeking your organizauon's par'licipaLion in a meeting
schedul ed for Thursday. November 21st. from 9 :00 to 11 :30 a.m. at the
Taylors Falls Community Center. located diagonally across from the
rh;S"'n.... u....use Roc+"'......"''''f 1..... T"'"l....rr:- 1:"'11c Th'" p.............r:-c of" fhi.-
'-'", U~V lIV I "..Jt.uu' UlIt. II I (,'7 'v J I u::l. I '" ....., ....V..J I ,-'I'J
mec.t]'ng ].s to seek l.nnll1- fl"'f'lm gro"oe: th~t rY"l~" h~ 10tQI"'Pe:t~rl in
. " t ..........."" I........ . .....t"""" .....I\.AIII", ...'tA1 "-"_ ...t."....,. ,,~"''''''"' ..,
developing a partnership with the St. Croix Valley Heritage Coalition,
either through input into the programming process, or through actual
oarticioation in the oro iect. which mav or mav not include the usaoe
.. . -oJ. "" -
of space in the faciiity.
Printed on recycled paper 0
e
Is there a story about the SL Croi;" River Valley that you feel should
be told in the Heritage Center? Are there some educational
O............"'t..n.tl.es ..h...... ,un C'h......lrl he ....""...."'.... nf'? \./h...... ..hn.......nc C'hn..lrl "".., h....
}JfJv, Ulll L-J:JUt,. Tl'\..- -',IV\...Ij\..l u....... t..-4fTUI \..;- VI. !9ilUl., t,ft\.,.ltlv....) ...JI:V~..J:U ."...... uv
using to best tell the visions of our Valley heritage?
Atten.dance at t.his meeting does nor commit. you t.o any active role H!
the project's development. Actuaiiy. we are lOOKing for your loeas as
,"{e begin this ear.nest stage of the Heritage Center's program.
P1e~~e ,..,...1) M_"..",~ C'_h...........~4--,. nV'1oo.;.......,....... f'\~_,,_...__ .(:",,_ ~h_ u__~~___ 1"'......_+^lI"'\
I a;) l.al Ilal Y -.Jl.llllilt..L. rl JCl.1.. Llll Cl.LVI I VI I..IlC Ilct II..QSiC \.octILCI.
.... .. h 1 ') - A h ') _ ') ~ 7 0 .. 0 1 '" .. " Sir.... 0 "\.<<1 ,.., h ..... ",r .11 h .., .... .. .. n n rl ; n " .. h ; C" rn 0 .., .. ; n .....
UL. v 14. -rUL LVI -' it.. l\..t'~ U f'\.tl 'f'''' fTllV 'Till U\..r U.~\'\.r21UlIJ~ .....J:I..J SI~\"vt,fll~
Frf'lm \/f'l!!r "rg~n17~t;"n fvl~r" \Nf'llllf1 ht:> h~nn\l t" ~nC:\Alt:>r ~n\l "lIec:tif'lns
I ~ ........11 1 v......! ~.ii 'lAllil1i-l.Ai.;I........... I I\AI 1 it "",....\.,,1 ~...... It\A"""Y I t.,,,, t..Ai1.-.f ,._. \All' '1"" ......,.....I'V'I.
about this meeting or the Heritage Center project in genera!.
meeting with you on November 2 i .
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Commi Uee
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. .
CENTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
1917 South Greeley Street
Stillwater, MN 55082
AGENDA
PUBLIC HEARING REGARDING TRANSFER OF CONTROL
OF KING VIDEOCABLE COMPANY-MINNESOTA
Wednesday, November 20, 1991
7:00 p.m.
Oak Park Heights City Hall
I. Call to Order
II. Roll Call
III, Approval of Agenda
IV.
Presentation by Moss & Barnett:
1. Review Correspondence from Providence Journal Company
2. Additional Issues
A. Acceptance and Guaranty
B. Copyright
C. Subscriber Privacy
D. Equipment Expenditure for Public Access
E. Form 325
F. Release of Escrow Funds
G. Flow-Through and Local Programming Fee
3. Review Resolution Approving the Transfer of Control
of King Videocable Company-Minnesota
4. Review Ordinance Amendment
5. Review Acceptance of Franchise by King Videocable
Company-Minnesota
v. Public Comment
VI. Other
VII. Adjournment
mgr
11-14-91
,0~
~-
\0
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ClNTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
1917 South Greeley Street
Stillwater, MN 55082
, 11
e
The Joint Cable Commission will meet in regular session on
Wednesday, November 20, 1991, immediately following the public
hearing scheduled fo~ 7:00 p.m. at Oak Park Heights City Hall,
14168 North 57th str~et, Oa)< Park Heights, Minnesota.
AGE N D A
(Tentative)
CALL TO ORDER
ROLL CALL
AGENDA APPROVAL
MINUTES APPROVAL: October 16, 1991
PUBLIC COMMENT
NEW BUSINESS 1
1, Transfer of ow*ership
A. Discussion:
B Consider Approval of Transfer
2. Cable Company Report
A. Subscriber (Activity Report - October 1991
3. Review 3rd Quatrter Franchise Fee Payment & Reports
A. Franchise Fee Payment Report
1. Letter]to Foukes dated November 12, 1991
B. Community Rrogramming Support Report
4. Monitoring and \Comp1iance Reports
1
A, Proof of Performance Tests
B. Letter to Foukes dated dated November 12, 1991
5. Family Net Channel
6. Community Acce~s Corporation Report
7. Community Acce~s Center Report
8. Commission's F~nancial Reports - October 1991
9. Meeting Date fdr Development of Commission's
Budget for Fisdal Year Ending January 31, 1993
1
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CONSENT AGENDA
1. Foukes Letter 10-18-91 (Sun Outage)
2. Foukes Letter 1!0-23-91
A. Channel 15 buide/Rates
B. I-Net to B~yport Public Library
3. Resolution No. 1191-11-18 Approving Payment
and Transfer ofl Money
CORRESPONDENCE/ANNOUNbEMENTS
PUBLIC COMMENT :
AFFIRM NEXT MEETING DATE
ADJOURNMENT I
1
of Bills
mgr
11-13-91
e
CENTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
It
COMMISSION MEETING OF OCTOBER 16, 1991
MINUTES
UNAPPROVED
CALL TO ORDER
Chairperson Ann Bodlovick called the regular meeting of the Joint
Cable Commission to order at 7:32 p.m. in the Council Chambers at
Oak Park Heights City Hall, 14168 North 57th Street, Oak Park Heights,
Minnesota.
ROLL CALL
PRESENT: Commissioners Ann Bodlovick, Jaclyn Ulrich, Jack Doerr,
Phyllis White.
ABSENT: Commissioners Tom Cole, Douglas Beedle, Eugene White, Dean
Kern and Mary Kreimer-Adrian.
ALSO PRESENT: Karen Wandmacher, Jeff Pratt, Charlie Foukes, Don
Fixmer, Marilyn Richert, John Lindell, Walt DeYoung, Roy Lalime.
I
AGENDA APPROVAL
MOTION by White, seconded by Doerr, to approve the agenda with the
following additions:
Under New Business
I, Transfer of Ownership - Letter to Herbst 10-8-91
2 B. Monitoring and Compliance Report due September 30, 1991
3 D. Subscriber Complaints - Cinemax and HBO
5 A. Ratify Corporation Chair and Vice Chair
B. Grant Presentation
All in favor.
MINUTES APPROVAL
MOTION by White, seconded by Ulrich, to approve the minutes of the
September 18 (amended as follows) and September 30, 1991:
September 18, 1991
P3, line 5 under Fixmer Hours - after Bayport Council meeting, add
on channel 12.
PI, pp7, line 7 - change "exemplify" to indemnify
P2, line 3 under Cable Company Report - after "realized," add in
September.
Motion CARRIED, with Doerr and Bodlovick abstaining, because they were
not present at either of the above-mentioned meetings.
PUBLIC COMMENT
the meeting.
Chair Bodlovick acknowledged the public present at
UNFINISHED BUSINESS
COPYRIGHT ISSUE and SUBSCRIBER PRIVACY NOTICE - to be addressed
during transfer of ownership.
e
NEW BUSINESS
TRANSFER OF OWNERSHIP - Brian Grogan, Associate of Adrian Herbst,
Senior Partner of the law firm, Moss & Barnett, introduced himself to
the audience. He reported on his and Herbst's meeting with Bod1ovick,
Ulrich and Richert on October 7th to discuss the pending transfer of
ownership.
Joint Cable Commission
Minutes 10-16-91
Page Two
t
Process - Mr. Grogan said a letter, requesting $5,000 for transfer-
related expenses and permission to utilize information furnished to
the City of Hastings(i had been mailed in response to the company's
transfer application. Grogan reported that Michael Isaacs of Colony
Communications had verbally approved both requests. Mr. Grogan
continued with a review of the preliminary report issued by Moss &
Barnett. He began with the process, stating that it was necessary to
review, first, state ~aw, and second, the franchise agreement to
determine whether the! transfer would have an adverse affect on
subscribers. Grogan ~xplained the process began with a written
request from the invo~ved parties to the Commission for approval of
the transfer. The request is not complete until all necessary
applications forms an~ any required application fees have been
submitted to the Comm~ssion .
The Commission thenihas thirty (30) days to reply to the request by
either approving the fale or determining that a public hearing is
necessary. During th~s 30 day period the Commission reviews
financial, legal, tec~nical and character qualifications of the
buyer of proposed tra*sferee and prepares a report to be furnished to
the cable operator land the proposed transferee and presented at the
public hearing, for w~ich public notice shall be published at least 14
days prior to the heating in the Commission's officially designated
newspaper. The fo1loting official documents will be required:
1. GUARANTY of performance
2. ACCEPTANCE of t~e franchise and amendments
3. RESOLUTION by tllie Commission approving transfer 'of control of
King Videocable!Company-MN
4. ORDINANCE AMEND~ENT - resulting from the transfer of control
He stated that the co~panies would like to complete this process in
I
the next 45 days. !
Grogan continued with a description of the current structure of King
Videocable, remarking!that the transaction would remove shareholders
from King BroadcastinQ Company (KBC), who currently owns 100% of the
stock of King Videocable Company (KVC), which in turn owns 100% of
the stock of KVC-MN; ~nd, King Holding Corporation will become the
new owner of 100% of ~he stock of KBC, the parent company of KVC.
The businesses of King Holding Corp. will be managed by Providence
I
Journal Communications (PJC). Colony Communications, PJC's wholly-
owned cable televis~on subsidiary, will manage KVC, which could have
an effect on KVC sUbsdribers. King Holding Corp. will be owned 50% by
PJC and 50% by Kelso ~nvestment Associate IV, L.P., and its general
partner, Kelso, who wVII own all of its voting stock. Non-voting
stock will be owned b~ Kelso Investment Associates IV, L.P.
King Acquisition, I~C., which is 100% owned by King HOlding Corp.,
will merge into KBC. I King Acquisition will disappear and KBC will be
the surviving company.] Grogan said this is known as a reverse merger.
Present stockholdersl of KBC will have been replaced by a new
stockholder, King Hol~ing Corp. This does not affect KBC's ownership
of six television stat~ons, which are being sold separately to other
buyers. When the tr~nsaction is completed, KBC, KVC and KVC-MN will
continue to exist and: operate under their own names. They will
continue to own the! assets which they own now, except for the radio
stations and the produption company being divested by KBC.
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Joint Cable Commission
Minutes 10-16-91
Page Three
Mr. Grogan continued that legal, technical and financial criteria
pertaining to all new entities have to be examined to guarantee there
will be no adverse effect on subscribers. He said that upon reviewing
legal that no one of the entities were found guilty of any criminal
charges. Of the five civil cases listed in the report, none would
have an adverse impact on subscribers. Grogan said they were
satisfied with Colony Communications track record and determined
that the Commission cannot reasonably deny the proposal on legal
qualifications.
In connection with technical qualifications, Grogan explained that
KVC-MN will remain intact and that there would be no alternations in
the operation of the system, or change in personnel. There were no
technical problems that would cause denial of the proposal.
Grogan said financial qualifications are most important to review.
He remarked as of March 1990, KVC was the forty-second largest
cable system operator in the United States. Its systems pass
approximately 359,000 homes, of which 216,500 are basic subscribers,
and 129,700 are pay subscribers. KVC has interests in Twin Falls,
Idaho and various California cities in addition to its Minnesota
system.
KVC reported that as of May 1991 the St. Croix system
passed 43,645 homes, or 12.6% of all KVC homes passed.
20,893, or 48%, were basic subscribers, and 13,361, orq
subscribers.
Although KBC will be the surviving corporation after this reverse
merger, its ownership and, to some extent, its financial structure,
will be changed in the aftermath of the merger. KBC will be adding
approximately $350 million of debt onto its books in addition to the
$13 million it already carries. KVC reported that "KBC will not be
burdened by high debt, and that the company will have coverage in the
first year of approximately "two times." Grogan said this does not
raise a red flag on the transaction as it indicates that KBCls annual
operating earnings are projected to be more than sufficient to pay
first year, post-merger interest expenses.
The transfer applications states that no debt will be taken on by
KVC or any of its subsidiaries; however, KVC and KVC-MN are both
subject to KBC's control; and, cash flow and profits from KVC and
KVC-MN may be used to subsidize KBC's debt, and intercompany borrowing
may affect the finances of RVC and KVC-MN. Although KVC incurred a
net loss of $7.8 million for the year ended June 30, 1990, operating
activities generated net cash flow of almost $24 million. In
addition, KVC has agreed to limit dividend payments and certain
transactions with substantial stockholders of KBC according to their
annual report.
Based on representations made by KVC regarding KBC's ability to
service additional debt, Herbst and Grogan did not feel there was
sufficient reason to withhold approval of the transfer for financial
reasons.
DOCUMENTATION - Grogan said that an Acceptance Agreement
specifically drafted for King Videocable Company-Minnesota; and, a
Guaranty by which KVC will guarantee the performance of KVC-MN are
required as part of this transfer-of-control proceeding.
of KVC-MN
Of this total
31%, were pay
, b " I
JOint Ca Ie Commiss~dn
Minutes 10-16-91
Page Four
e
COPYRIGHT - The franchise agreement requires Grantee to hold the
Commission harmless ~rom damages arising out of the Grantee's
copyright infringement or defamation; however, this language does not
hold the Commission harmless from any acts of defamation or copyright
infringement which the Commission or member municipalities may engage
in, and therefore, ne,eds to be resolved.
The Commission requ~sted that the Access Corporation be identified,
if possible, in the hold harmless clause relating to copyright
infringement in paragraph 3, line 5 on page 15 of the report and,
also, the guaranty clause in paragraph 1, line 1 on page 16.
SUBSCRIBER PRIVACY NOTICE Foukes letter dated September 3,
1991, to Chair Bodlovick states, "customers may remove their names
from such lists by simply letting us know they wish to ~o so." The
question remains if t~e revised notice complies with Section 13.03 of
the franchise agreemeht. Grogan said counsel will need to meet with
King representatives to make sure language in the notice complies with
both state statute and the franchise ordinance.
EQUIPMENT EXPENPITURE FOR PUBLIC ACCESS Volume 1 of the
Telephone Data Systems Offering, Form G, page 9, lists anticipated
capital expenditures for access equipment, in the amounts of $12,000
for year 5, $18,000 for year 8, and $18,000 for year 11 of the
franchise. Some moneys were spent during year 5 but not up to the
amount of $12,000. We are currently in year 8. Grogan said the
shortfall would have to be addressed to Colony and a guaranty
requested that these tequirements be met. (Discussion continued on
this issue later in tne meeting.) .
FORM 325 - These, forms, which are a part of the KVC's Annual
Report have not been teceived for KVC's fiscal years ending June 1990
and June 1991. FouJce$ has repeatedly stated that forms for these
reports are being rev~sed by the FCC, and that he will submit the
reports as soon revised forms are available.
RELEASE OF ESCROW FUNDS - TDS, the original Grantee under the
franchise, placed funds into escrow for joint equipment/leasehold
improvement. These funds have been in escrow through three different
transfers. Bodlovick\said they are the property of the Commission,
who has requested that they be released to the Commission prior to
consideration of the transfer of control. Grogan said this had been
I
addressed to Michael Isaacs and is "on the table." Chair Bodlovick
said this matter need$ to be resolved.
FLOW-THROUGH and LOCAL PROGRAMMING FEE - Grogan said these are
complex issues that would be difficult to complete before the
transfer. It was rec~mmended that KVC-MN provide the Commission with
a written guaranty that good faith negotiations regarding flow-through
would commence immedi~telY following the transfer of control.
ACCESS SUPPORT - [Discussion followed on the company's budget for
access support. Ulri1h said the budget of $49,000 set forth in the
offering had been increased to $54,100, when rent was increased during
the transfer from TDS to Coaxial in 1986.
Ulrich asked if the ,Commission has the right to scrutinize how the
company spends its fU~ds allocated for public access support.
Grogan replied that !he was not familiar with the exact language, and
Ulrich requested that ihe get back to the Commission on this issue.
!
Richert pointed out that allotments had changed over the years.
,
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Joint Cable Commission
Minutes 10-16-91
Page Five
Salaries and benefits were proposed to be 78% of the budget for the
15 years of the franchise in the offering. They now consume 82%,
leaving less moneys available for other line items in the budget.
Grogan said that in a transfer proceeding the Commission should be
looking at non-compliance issues, and that such issues as increased
rent support from the company should not hold up the transfer. Ulrich
commented that issues were presented to the attorneys to determine
whether or not they should be addressed during the transfer.
EQUIPMENT EXPENDITURE FOR PUBLIC ACCESS - Foukes commented that the
$12,000, $18,000 and $18,000 for equipment mentioned in the offering
were "anticipated capital expenditures" to be spent if equipment was
needed and that there was "no balance due." The cost for maintenance
(almost $3,000) spent during the company's last fiscal year was
mentioned, and Bodlovick questioned whether some of the equipment
should perhaps be replaced rather than repaired.
Foukes commented that the allocations mentioned were not necessarily
to be spent in the specific years five, eight and eleven, and that if
it was determined there was a need in year nine, for instance, the
company would not ignore that need. Grogan said he might disagree
with this thinking, as there was recently a half-million dollar
lawsuit relative to enforceability of statements in the offering.
He said no decision was reached based on merits of the case.
Richert reported that the Monitoring and Compliance Reports due
September 30, 1991, were still outstanding. She questioned if the
Stillwater and Bay town Township Line Extension Permits were
adequately addressged for the transfer. Richert also asked if the
Commission might request a copy of Colony Communications' personnel
policy handbook. Grogan commented that he thought personnel policies
would most likely remain the same as they are at present, unless
changed by Colony.
Grogan continued that equipment was based on need, and that the
Commission and the company should reach some type of understanding.
TERMS AND CONDITIONS OF APPROVAL - Grogan continued with the terms
and conditions of approval. He said that $5,000 for transfer-related
expenses was being requested up-front and KVC-MN will" reimburse all
reasonable costs, expenses, and professional fees. KVC will notify
the Commission in writing after completion of the transfer of control
and file with the Commission a copy of certified written instruments
evidencing the transfer. Within 30 days of the.closing KVC shall
provide the Commission with a signed Acceptance Agreement, a signed
Guaranty, and evidence of corporate authority, in a form supplied by
the Commission, to enter into the Commission Franchise, as amended, and
to sign the Guaranty and Acceptance, and pay any additional fees, if
applicable.
In addition, the Commission should include a waiver of the
Commissionls right of first refusal and condition its approval upon
completion based on information supplied by the entities involved in
the transaction. The Commission will need to pass a resolution to
approve the transfer of control and report to the entities on the
transaction.
Joint Cable Commission
Minutes 10-16-91
Page Six
e
RIGHT OF FIRST REFUSAL - Chair Bodlovick, Phyllis White and John
Doerr, representing the Cities of Stillwater, Bayport and Oak Park
Heights, stated their respective cities were not interested in
purchasing the system.
DATE OF PUBLIC HEARING - November 20, 1991, at 7 p.m. at either
Stillwater or Oak Park Heights City Hall, whichever is available on
that date. Grogan stated that as long as the meeting notice is
published 14 days priQr to the public hearing, it is not necessary to
keep hearing open for ~ublic response an additional 15 days. He
suggested that the Com~ission try to be prepared to put to issues to
rest the night of the hearing, and then leave 30 days for the company
to get documents back to the Commission.
MOTION by Ulrich, seconded by White, to hold a public hearing for
transfer of control of I KVC-MN on November 20, 1991, at 7:00 p.m. at
either Stillwater or Oak Park Heights with the regular meeting to
follow. All in favor.
KVC'S ANNUAL REPORT for FY 1991 - The administrative secretary
questioned the accuracy of the rates submitted to the FCC. Richert
had asked why the company's report listed Limited Basic rate rather
than Basic as it did ilast year on the corrected form that was
submitted to the FCC a~ that time. Foukes said that the cable
channels tier as a non4broadcast service should not be included with
secondary transmission services on the report. He continued that
$9.20 was used as the rate in effect on the last day of the accounting ..
period for which the copyright form was being filed. He said he did ..
not know why subscribers and rates for other services listed under
Block Ion the form were not listed (as they had been in the past.)
Foukes said that he had overlooked the Monitoring and Compliance
reports due September 30, 1991, and would get them to the Commission
right away.
Richert pointed out that the corporation's pOlicies and procedures
were inclusive in King':s annual report, but company employees are not
currently abiding by a~l of them, specifically, the one pertaining
to producers obtaining \copyright releases ",hen using copyrighted
materials.
Foukes commented that cable company employees require producers sign
a statement of complia~ce for their programming. Karen Wandmacher
stated that it is the staff's responsibility to follow' the
corporation's pOlicies ~nd rules. Discussion followed with
regard to the cable company being protected from possible copyright
liability while the ~ommission and the corporation are not. Foukes
remarked he thought thel, issue would be closed if one program was taken
off the air, and tha~ the copyright issue was being used for this
purpose. Grogan commen~ed that copyright infringement and the First
Amendment are two se~arate issues. Lindell claimed the two are
linked together. Doerrl pointed out that the report does not address
censorship. .
Discussion continued! regarding copyright and censorship. Grogan
said it is important to! point out that because the center operates on
a not-for-profit basis poes not reduce liability if they are found to 4It
be in violation of the ~aw. Foukes commented that when one program
....
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oint Cable Commission
Minutes 10-16-91
Page Seven
is off the air, this issue will die, and that certain people are
using this complaint as a vehicle to do so. Grogan remarked that if
covered by insurance, he did not feel this should be an issue. Walt
DeYoung defended the right for all programming to be shown on the
public access channel and requested that all corporation board
meetings be cablecast.
Ulrich replied that there is no criteria that the board must expend
funds to have their meetings cablecast when a large share of their
funds are being used to keep Access Center open.
BREAK The Commission recessed for a 10 minute break at 9:00
p.m.
Grogan left at 9:10 p.m.
SUBSCRIBER COMPLAINTS
Limited Basic Not Offered - The Commission Office received a phone
call from a female Stillwater resident complaining about rates. She
had called KVC twice and in tallcing with two different operators was
not informed of the availability of limited basic. In addition,
limited basic is not listed on the company channel 15 channel guide.
Also, new rates went into effect September 1, 1991, and old rates are
still being shown on channel 15. Foukes said he would take care of
this matter.
Channel 12 Playbacks Not Scheduled for Evenings - the Commission
Office received a comment from an Oak Park Heights subscriber, who
questioned why government meetings were not played back in the
evenings. Lindell said there should be no problem in scheduling
playbacks of the government meetings in the evenings.
New Subscriber Complaint A Stillwater gentleman called the
Commission Office at 4:30 p.m. on October 10 to complain that he had
signed up for the Cinemax/HBO special that was offered by the company
and was receiving bad reception. He said he had been trying to call
the cable company all day but continually received busy signals.
Foukes said problems could have caused by sun spots, which would have
affected all subscribers. He will check on reports of outages.
Bayport Council Meetings/September and October 1991 - were not on
live on channel 12 due to a cable being cut. Rather than disturb the
parking lot the cable company rerouted the cable, which is why repairs
took longer, according to Foukes. '
Revised Quarterly Report (ending 6/30/91) - Richert reminded Foukes
of a previous request for a signed, corrected report for this quarter
for Commission files.
CABLE COMPANY REPORT Foukes reviewed
Subscriber Activity Report with the Commission.
shOUld increase, as the company will be picking
games.
COMMUNITY ACCESS CORPORATION REPORT
The Commission was informed that the corporation had approved Jim
Woodhouse and Jeff Pratt to serve as chairman and vice chair,
respectively, on the corporation's Board of Directors. MOTION by
Ulrich, seconded by Doerr, ratifying the appointments of Woodhouse and
Pratt. All in favor.
Jeff Pratt, on behalf of the corporation, presented the Commission
the September 1991
He said pay-per-view
up the North Star
with a check, in the amount of $1200.00, grant money from the Access
Corporation to be used for government/educational programming. Chair
Bodlovick expressed the Commission's thanks.
\
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Joint Cable Commissioh
Minutes 10-16-91
Page Eight
....
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Wandmacher reportetl that the corporation is working on a number of
projects. Valley In$ight has completed its sixth program. The
remainder of the grant money will be dispersed to producers.
ACCESS CENTER REPORT - Chair Bodlovick commented that she would
like the Access Center's monthly report copied to the Commission.
Lalime answered quest~ons relating to the report.
Ulrich questioned a!listing for the Blue Guitar on the channel 10
character generator, $ince this channel is to be for non-profit
organizations. Lalim$ said notices are put on this channel to promote
events, and that he w@uld give this some further thought.
COMMISSION'S FINANCIAL REPORTS - There were no questions in
connection with the S~ptember 1991 financial reports.
MOTION by White, ,seconded by Doerr, to pass Resolution No.
91-10-17 approving payment of bills and transfer of money from General
Fund to Operating ExpJnse Cash Fund. All in favor.
I
BUDGET FOR FYENDING JANUARY 31, 1993 Ulrich said due to
transfer of ownership, she felt the budget should be postponed until
the first week in [December. Representatives are to notify their
respective cities of ~hiS postponement.
CG FOR CHANNEL 1 . DOWN - Richert reported that the character
generator at the hea end had been down, which prevented messages from
being put on the channel 12 character generator.
CORRESPONDENCE/ANNOUNCEMENTS
The Commission was i!,nformed that notice had been received that e
their insurance carri~r, North Star Risk Services, Inc., is changing
their name to Berlcley Risk Services, Inc. No changes in operations or
staffing is expected.
Received from channel 6 were notices regarding the Governor's
Proclamation of octob~r as Community Cable TV Month, a channel 6
fundraiser to be held on October 23rd, and August minutes along with
their agenda for theiri September 23, 1991, meeting.
The announcement .vasl made that the Commission Office ,wuld be closed
Thursday and Friday, Ottober 17 and 18.
PUBLIC COMMENT
McClaine Looney, a stupent, volunteered to cablecast corporation board
meetings free of charg~. Lalime said Looney is a certified access
user.
AFFIRM NEXT MEETING DATE
Public Hearinq - November 20, 1991, at 7:00 p.m.
Reqular November ~eetinq - immediately following public hearing.
Check if Stillwater City Hall available.
ADJOURNMENT MOTION! by Doerr, seconded by White, to adjourn the
meeting. Meeting adjo~rned at 9:40 p.m.
Respectfully submitted,
e
Jack Doerr, Secretary
T~J;.6-91
e
WASHINGTON COUNTY
ASSESSOR'S OFFICE
GOVERNMENT CENTER
14900 61ST STREET NORTH, P.O. BOX 6 . STILLWATER, MINNESOTA 55082-0006
Office (612) 430-6090 Facsimile Machine (612) 430-6245
J. Scott Renne. MAl, CAE
County Assessor
430-6091
Dennis Montague. CMA
Assistant County Assessor
430-6092
Judith M. Ellis, CMA
Assessment Administration Coordinate
430-6093
DATE: November 15, 1991
TO: City and Township Clerks
FROM: Scott Renne, County Assessor
SUBJECT: 1992 Local Boards of Review
Enclosed is the tentative schedule for the Local Boards of Review
in Washington County. The procedure that we are fOllowing this
year for establishing Local Board of Review dates is:
1. Establish and distribute tentative schedules; November
18, 1991.
2. Allow thirty days for feedback from local jurisdictions
to confirm or change tentative dates.
3.
e
During the week of December 16, 1991, contact all city
Clerks who have not called back to "double check" the
tentative dates that have been assigned and ensure that
they will have a quorum at their Local Board of Review.
4. Establish and distribute the final Board of Review
schedule; December 23, 1991.
During the month of February our office will be again developing
a Board of Review information booklet. The purpose of the
booklet is to provide general information about the property tax
process including the appeal process and the 1992 assessment in
Washington County. We are also available at any time to provide
more specific information about the assessment in a jurisdiction
prior to the Board, or appear before the council in a work
session, regular council meeting or whatever format they may
choose. As the property tax profile increases, our office feels
a responsibility to a proactive public relations program, both
with the taxpaying public and local officials.
If you have any questions, need to change the tentative date, or
wish to confirm the date, please call me at 430-6091 or Judy
Ellis at 430-6093. We look forward to working with you during
the 1992 Local Boards of Review.
e
92boards/clerks
Printed on Recycled Paper
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
April 8 Wednesday 5-6 P.M. stillwater Twp. Town Hall Scott,
Butch,
Becky
Second Thursday 7~00 P.M. stillwater Twp. Town Hall Becky
I
April 23 i
April 8 Wednesday 7:00 P.M. Landfall City Hall Scott
April 9 Thursday 3-6 P.M. Cottage Grove City Hall Scott,
Steve, Ed,
Butch
Second Wednesday 7:00 P.M. Cottage Grove City Hall Steve
April 15
April 13 Monday 5:00 P.M. Oak Park City Hall Dave, Scott
1 Heights
Second Monday 6:30 P.M. Oak Park City Hall Upon
April 27 Heights Request
April 13 Monday 7:00 P.M. Birchwood City Hall Scott,
Becky
Second Tuesday 7:30 P.M. Birchwood City Hall Upon
April 20 Request
April 14 Tuesday 4:00 P.M. Bay town Twp. Hooley Scott,
Hall Butch
Second Monday 7:30 P.M. Bay town Twp. Hooley Upon
May 4 Hall Request
April 14 Tuesday 6;00 P.M. Grant Township City Hall Scott, Ed,
Pat
Second Tuesday 7;30 P.M. Grant Township City Hall Upon
May 5 Request
April 15 Wednesday 31-7 P.M. stillwater City City Hall Scott,
Barry, Ed
Second Tuesday 6:30 P.M stillwater City city Hall Barry
May 5
April 16 Thursday 10:00 Bayport City Hall Scott, Dave
A.M.
Second Monday 6 30 P.M. Bayport City Hall Upon
May 4 Request
COUNCIL REQUEST ITEM
e DEPARTMENT ____~~SL________________ MEETING DATE _~~__~~~~)?)?~
DESCRIRTIONJOF RE~UE~T (Briefly outline what the request is)
Kl!t"....s.r -/-cJ Iv;e('~'" "r .
~___J?___~~~L~~__Z:<?_~~~S----~--~---~~9~--~gL~5_--_-_---------
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__~~t~__~~~;?~~fr~~-~-----------------~------------------------
3 !...__L_6(~_~__s.&P_~_L2{Q.~~~___&___:z:.~e__J;_{~_12gfgJ-?-___-r.&4c'ICJreo
LCi!dL__Qidl.__&~.:.q!L__i.5___.L;Y7e.:M",-_J:)/dl__-7..,"uLjk__6~a S h*I"'<". ~
---------------------------------------------------------------------
---------------------------------------------------------------------
---------------------------------------------------------------------
---------------------------------------------------------------------
---------------------------------------------------------------------
--------------------------------------------------------------------
4It FINANCIAL IMPACT (Briefly outline the costs, if any, that are
associate~ with this request and the proposed source of the funds
needed to fund the reouest)
____]C__~~!~_~__~__~__~B~66L______________________~~L~Jr~_:~--
___~--~__C~~Je~25-Q~----------------------------~~-fL?~~~~-
J 8, ) , 0<:-
__-L___~~2~__~~~~fgt____________________________________1[~~~--
--------------------------------------------~~{----~~r~_~~~_r~_
-'* ..L?J~~_"C._J_5._J22.Qf2~;;::;f--uf1.-.12~e6!.:--A.Q.(n---Lj,-<...-i2.2'.L--c;..f.A-LJ.{dJ-:J"L~:zL -T' Cj
COLIer.< 1-11e~-c' ~~t+;C; . /
AD~ITIONAL INFORMATION ATTACHED YES ___ NO -iL
AL~ CO~NC~L REQUEST ITEMS ~~EI BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED
CCUNCIL M~TING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY __~__~------- DATE flJ~__(.!:_-.L.J:?/
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*
'7Z /5 W A '5 f< -Rlj C'-'" C!J ",,j) C?J K
OM p~i;, /'Iou /5 +-'" 1191
vJ;;-h ~' /lie r;.;,c, tJl(I!'OO<<-
GERRY SIKORSKI
'&TH DISTRICT. MINNESOTA
WASHINGTON OFFICE:
403 CANNON HOUSE OFFICE BLDG.
WASHINGTON, DC 20515-2306
(202) 225-2271
WHIP AT LARGE
ENERGY AND COMMERCE
.ST OFFICE AND CIVIL SE~VICE
CHAIRMAN. CIVIL SERVICE
SELECT COMMITTEE ON
CHILDREN, YOUTH. AND FAMILIES
Q[ongre55 of tbe 11 niteb ~tateg
~ouse of l\epresentatibes
~asbin~ton, 1l<lC 20515-2306
October 31,1991
DISTRICT OFFICE:
277 COON RAPIDS BLVD.. NW.
SUITE 414
COON RAPIDS. MN 55433
(612) 780-5801
Colonel Richard W. Craig
V,S. Army Corps of Engineers
St. Paul District Office
180 E, Kellogg Blvd.
Room 1421
St. Paul, MN 55101
Dear Colonel Craig:
e
I am writing on a matter of great urgency regarding the levee protecting the City of
Stillwater. Having personally viewed the levee and based on preliminary findings by city
engineers, the situation deserves a rapid, thorough response.
As you may know, Stillwater officials fear that segments of the wall are in danger
of total collapse and are seeking assistance .in determining appropriate action and possible
assistance, I understand that the City has been in contact with your office to undertake a
preliminary assessment of the condition of the levee and determine necessary action. I
appreciate your office's rapid response to the city's request and, being extremely interested
in the project and any Corps of Engineers findings and recommendations, respectfully
request a complete report.
Thank you for your swift attention to this matter and for all your hard work. I look
forward to working with you on this, and other Corps of Engineers projects.
Sincerely,
"
GES/pm
cc. The Honorable Wallace Abrahamson
e
THIS STATIONERY PRINTED ON PAPER MADE OF RECYCLED FIBERS
e
GAB Business Services Inc
9531 West 78th Street Suite 320
Eden Prairie Minnesota 55344
Telephone 612-942-9818
FAX 612-943-2383
Claims Control Branch
November 15, 1991
stella Casanova
223 West Pine street
Stillwater, Minnesota
55082
GID
GAB FILE NO:
INSURED:
CLAIMANT:
D/L:
56509-01095
City of Stillwater
Casanova
04-26-91
Dear Mrs. Casanova:
e
I am in receipt of your correspondence da.ted Nov. .l~,
1991. Enclosed please find a release for the amount of
$1,500.00. You will be responsible for making payment to
the hospital. I have contacted them to verify the final
amount of your medical bills and there appears to be some
discrepancies between the 4-8-91 and the 5-2-91
treatments.
If you have any questions you may contact me at the above
number or address.
Sincerely,
~----~:~
Timothy Olson
Adjuster
Choc Junker
city of stillwater
216 N. 4th st.
stillwater, MN 55082
McGarry-Kearney Agency
243 South Main st.
Stillwater, Mn 55082
e
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~
-
Metropolitan Waste Control Commission
Mears Park Centre, 230 East Fifth Street, St. Paul, MilUlesota 55101
612 222-8423
November 12, 1991
To: City Managers/Administrators
Please remind your elected city officials of the chanqe in location
of the November 21 meetinq beinq held for them. It has been moved
to the Reqistry Hotel in B1oominQton. The change is made in order
to acconunodate those who would like to attend both the Metropolitan
Waste Control Conunission's (MWCC) breakfast meeting and the League
of Minnesota Cities (LMC) Policy Conference. MWCC's meetinq will
still beqin promptly at 7:30 AM and conclude bY your conference
openinq session at 9:00 AM.
As mentioned in our previous letter to elected officials, we are
eager to exchange ideas with leaders of the conununities in or near
our service area on how we approach new challenges together. What
issues are seen as most important, and what could we be doing
better?
II
One issue holds particular mutual interest for the conununities and
MWCC. You may know that the Minnesota Pollution Control Agency and
the federal Environmental Protection Agency are currently studying
the possibility of requiring our agency to remove phosphorus from
wastewater before it is discharged. Paying for this new
requirement could force us to raise the rates we charge cities by
as much as 40%. We will discuss this and other issues at this
meeting.
The two remaining MWCC breakfast meetings are:
METROPOLITAN WASTE CONTROL COMMISSION
BREAKFAST MEETINGS FOR ELECTED OFFICIALS
TUESDAY, NOVEMBER 19
7:30 AM
CANTERBURY INN
1244 S. Canterbury Rd.
Shakopee
THURSDAY, NOVEMBER 21
7:30 AM
(note chanqe in location)
REGISTRY HOTEL
7901 24th Avenue S.
Bloomington
Please have those attending RSVP to Sarah Kline at 229-2129 at
least two working days before the meeting they plan to attend.
e
Equal Opportunity/Affirmative Action Employer
~......
~
~
,
~.
..s::)
~
~CD
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Myrtle and Greeley
Stillwater. Minnesota 55082
Wal ter D... Flesner, Past:or
Church 439-1880 . Parsonage 439-6313
First United Methodist Church
November 15, 1991
Members of the Stillwater City Council
216 N. Fourth St.
Stillwater, MN 55082
Dear Council Members:
e
The First United Methodist Church of Stillwater wishes to celebrate the
completion of their building project. With the end of construction on our
addition , we are ready to officially consecrate our new space to the glory
of God and God's people. The Service of Consecration will be held during
our 9:30 Worship Service, Sunday, November 24th. That same afternoon,
we will have an Open House, from 2 - 4 p,m., to which we are inviting the
Stillwater community.
I wish to extend an official invitation to you, Members of the City Council,
to share any of this special day with us. You were most helpful in
enabling us to satisfy the city regulations, enabling us to meet our
obligations to the construction company. It is hoped that you can visit our
facilities and enjoy the fruits of our planning.
Sincerely,
uabt 111k~~
Walter D, Flesner
Pastsor
e
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f
,-
LAW OFFICES
BRIGGS
AND MORGAN
PROFESSIONAL ASSOCIATION
2200 FIRST NATIONAL BANK BUILDING
SAINT PAUL, MINNESOTA ::>::>101
TELEPHONE (6121 223 - 6600
FACSIMILE (612) 223 - 64::>0
""'RITER'S DIRECT DIAL NUMBER (612) 223-6636
MIl-."'NEAPOLIS OFFICE
2400 IDS CENTER
MINNEAPOllS, MINNESOTA OM02
TELEPHONE 1612) 334-8400
FACSIMILE 1612)334-8600
tit
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November 18, 1991
Mary Lou Johnson
City Clerk
city of stillwater
216 North Fourth street
Stillwater, MN 55082
SUBJECT: Notice of Appeal to.' District Court--special
Assessments--New stillwater Project, Ltd.
As the lawyers for New stillwater Project, Ltd., we hereby
serve upon you this notice of appeal to the District Court relating
to the special assessment approved by the stillwater city Council
on October 22, 1991, for Local Improvement # 257-2: New stillwater
Project, Ltd.
The New stillwater Project, Ltd., owns the property covered by
the following PIDs:
128 30 20110692 3000
128 30 20110692 3050
128 30 20110692 3100
128 30 20110692 3220
Attached is a copy of the objection to the assessment
previously filed by Michael McGuire on behalf of New stillwater
Project, Ltd., with the Stillwater City Council dated October 17,
1991. We hereby continue and restate said objections' to the
assessments which were approved by the city Council on October 22,
1991.
~d. ~ro
DGGjjep
Enclosures
cc: David T.Magnuson
City Attorney
Michael McGuire
10/17/91
TO: Still'w'8ter City Council
RE: Assessments on Ne'w' Still'w'ater Project, Ltd, (Briclc Alley)
e The area for this property is approxi matel y 45, t 95 sJ" not 52,320 sJ. as indicated on the
assessment roll dated 3/26/91 and used by R.W. Ki rchner &. Associatesi n establ1shi ng the land
val ue in an appraisal of the Briclc Alley dated April 22, 1991,
This error affects the basic assessment in excess of $7,000, It also affects the esti mated land
val ue (see Ki rchner's report page 19) by $39,187 'w'hich in turn affects his val uation after
completion of proposed improvements.
In Ki rchner's "Val uation after Completion of Proposed Improvements" (page 35) , five
improvements are listed to support his opi nion that the property has i ocreased in val ue 7.5%:
1) I mprovement number one is totally incorrect. No storm drai n is
bei ng installed. A storm se'w'er and storm drai 03 from the buildi ng
'w'ere installed in the mid- t 980'5.
2) Number t'w'o is correct.
3) Number three is onl y partiall y correct. No po'w'er li l'Ie$ are bei ng
buried 'w'ithi n the immediate vici nity of the Brick Alley.
4) Number four is incorrect. A sanitary se'w'er connection to the
buildi ng on Mai n Street 'w'8S omitted at the request of S.E.H.
5) Number five is onl y partiall y correct. One 'w'ater service and one .
sanitary se'w'er stub are installed by no storm se'w'er connection 'w'as
made,
e
It appears that less than half of the listed improvements are actuall y bei ng done and those that
are, are of mi nor importance, (See appraisal report page 36: -Because the se'v/er is currentl y
functioni ng and the street is in serviceable condition, it is difficult to visualize a major impact
on the property resulti ng from the proposed improvements, ") The concl usion that the property
benefits 7.5% mlJst be based on the list of improvements for some other property.
The benefits listed in the report more accuratel y descri be the improvements for property north
of Nelson and east of Mai n. We made a list of eight properties in that area that 'vie 'w'ere able to
identify easil y (copy enclosed). We tabulated the assessor's esti mated val ues and the city's
assessments for these properties. The city's assessment roll indicates that these properties
benefit from a lo'W of 1.4% to a high of 4,6%. They average 2.78%, less than half the
percentage used by Mr. Ki rchner for the Briclc Alley 'w'hich, not i ncide ntall I), receives
considerably f~'w'er benefits.
In conclusion, the appr:,i~l report is sufficlently fllfw'ed to be of limited value. It also appears
that Mr. Ki rchner's vie'w's on benefits to property have little relatioO$hi p to the city's
assessment roll. .
We retai ned McKi nzie Metro Appraisals to prepare a "Before and After" appraisal report. A
copy of the resulti ng report is enclosed. Althugh 'We disagree 'With some of the concl USi003 in the
t'lcKi nzie report, its data is accurate, it is considerabl y more detaiied in determi ni ng a before
and after val ue and it 13 acceptable to us.
e
e
tit
#
parcel 1# - oyner
land sf bldg_ total val ue assessment
~ assd_
value
J
LAW OFFICES
BRIGGS
AND MORGAN
It
PROFESSIONAL ASSOCIATION
2200 FIRST NATIONAL BA.."K BUILDING
SAINT PAUL, MIl\"NESOTA ::>::>101
TELEPHONE (612) 223 - 6600
FACSIMILE 1(12) 223-64::>0
WRITER'S DIRECT DIAL NUMBER (612) 223-6636
MTh"NEAPOLIS OFFICE
2400 IDS CENTEB
MINNl!.APOUS, MTh'NESOTA 11::1402
TELEPHOKE 16121 334-8400
FACSIMILE 1612) 334-86110
November 18, 1991
Mary Lou Johnson
City Clerk
City of stillwater
216 North Fourth street
stillwater, MN 55082
SUBJECT: Notice of Appeal to,' District court--specia1
Assessments--Dock Cafe corporation
It
As the lawyers
you this notice of
special assessment
October 22, 1991,
Corporation.
for Dock Cafe Corporation, we hereby serve upon
appeal to the District Court relating to the
approved by the S:tillwater City Council on
for Local Improvement # 257-2: Dock Cafe
The Dock Cafe corporation owns the property covered by the
following PID:
128 30 20110692 3200
Attached is a copy of the objection to the assessment
previously filed by Michael McGuire on behalf of Dock Cafe
Corporation with the stillwater City Council dated October 17,
1991. We hereby continue and restate said objections' to the
assessments which were approved by the city Council on October 22,
1991.
~d ~~ri
DGGjjep
Enclosures
cc: David T.Magnuson
city Attorney
Michael McGuire
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10/17/91
e TO: SUllwater City Councll
RE: Assessments on the Dock Cafe
The area for this property is approximately 21)36 s.1., not 23,115 sJ. as
indicated on the assessment roll dated 3/26/91 and used by R.W. Kirchner
and Associates in establlshing the land value in an appraisal of the Dock
Cote dated July 18, 1991, This error affects the basic assessment by
approximately $1 AOO, It also affects the estimated land value (see
Kirchner's report, page 17) by $12,400, which in turn affects his valuation
after cornpletion of proposed improvements.
Absolutely no improvements ore being mode within the
immediate vicinity of the Dock Cafe. The only necessary
improvement was the installation of a new water main in 1987 from
,
Water St. east on Nelson. It services the Dock Cafe, the Andiamo and
Lowell Park. This work, which cost between $30,000 & 35,000, was paid
for entirely by the Dock Cafe.
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The Kircher report Elccurately describes the indirect benefits received by
the Dock as well as by all other properties in the downtown. He has
deterrnined that these indirect benefits will increase the value of the Dock
Cafe by 4%. This means that essentially all properties in the downtown
'would increase at a minimum of 4% in value and those receiving direct
benefHs would increase some additional percentElge depending upon the
extent of those direct benefHs.
Enclosed is (] list of eight properties on Moin street thot receive 0 great
number of direct benefHs in addH ion to the indirect benefHs received by
the. Dock Cafe. Their assessments range from 1.4% to 4.6% and Elverage
2.78% overall, an average considerably below what the Kirchner report
would assign to a property with no direct benefits. It would seem that
properties like the Dock Cafe stwuld pay Ii smEllier percentElge,. certainly
not more thEln properties receiving many more benefHs.
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\,A/e have retained t.1cKinzie 11etro Appraislils to prepare a "Before" and
"After" appraisal report thlit is enclosed. Although we disElgree with some
of the conclusions in the 1.'.lcKinzie report, its data is accurate, it is
considerably more detailed in determining a "Before" and "After" value and
is acceptable to us.
",..'-~
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I parcel · - ovner land sf bldg. total val ue assessment ~ as:ld.
val ue
1 14- 128- 30- 20:
10692 -
2400: Brine's 24,000 182,000 206,000 2,920.92 1.4%
2350: Outfitters .28,800 157,800 186,600 3,636.00 1.9%
Slachta
2500: Gaalaas Je\olelery 20,000 77,000 98,000 3,030.00 3%
Gfrerer
2700: 1-lcG6rry 34,400 69,700 101,100 4,609.22 4.6%
2750: Simonet's 84,500 203,400 287,900 10,786.80 3.7%
2800: Trump's 58,600 470,000 528,600 7 ~393.20 1.4%
SCBC Partnership
2850: Simonet's 47,000 87,400 134,400 5,938.80 4.4%
Warehouse
2300: Wi nons Knits 23,000 125,800 148,800 2,933.04 1.9%
1 st Sti11\o1ster
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average: 2.78%
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1 D.OHERTY
RUMBLE
e ~FE~~I~s~
2800 Minnesota World Trade Center
30 East Seventh Street
Saint Paul, Minnesota 55101-4999
Telephone (612) 291-9333
FAX (612) 291-9313
3500 Fifth Street Towers
150 South Fifth Street
Minneapolis, Minnesota 55402-4235
Telephone (612) 340-5555
FAX (612) 340-5584
Magruder Building
1625 M Street. N.W.
Washington, D.C. 20036-3203
Telephone (202) 293-0555
FAX (202) 659-0466
Attorneys at Law
Writer's direct dial number:
(612) 291-9333
Reply to Saint Paul office
NOV. 1 8 1991
BY MESSENGER
November 18, 1991
Mayor Wally Abrahamson
Mary Lou Johnson, City Clerk
Stillwater City Hall
216 North Fourth
Stillwater, Minnesota 55082
Re: Maple Island, Inc. v. City of Stillwater
Dear Mayor Abrahamson or Ms. Johnson:
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Enclosed and served upon you in the above-captioned matter please find Maple Island,
Inc.'s Notice of Appeal of the City's assessment resolution (Resolution 91-216) of October 22,
1991.
Sincerely,
DOHERTY, RUMBLE & BUTLER
PROFESSIONAL ASSOCIATION
~~ ~~~
Jerome Halloran
Enclosures
TJH:27908 54400-05
cc: Mr. David T. Magnuson, Esq.
Mr. Donald W. Niles, Esq.
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NOV. 1 8 1991
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STATE OF MINNESOTA
DISTRICT COURT
COUNTY OF WASHINGTON
TENTH JUDICIAL DISTRICT
----------------------------
File No.
Maple Island, Inc.,
Appellant,
v.
NOTICE OF APPEAL
City of Stillwater,
Respondent.
----------------------------
Maple Island, Inc. is the owner of parcels of real estate in
Stillwater, Minnesota, having the following parcel identification
numbers:
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10691-3350
10691-3380
10691-3410
10691-3440
10691-3470
9028-0050
9028-0150
Pursuant to Minn. Stat. S 429.081 (1990), Maple Island, Inc.
files this notice of its appeal from the assessment levied against
the foregoing seven parcels of real estate in the Assessment for
Local Improvements # 257-2 adopted by the stillwater City Council on
October 22, 1991 (Resolution No. 91-216).
Maple Island, Inc. states, as its basis for this appeal, that
(1) the special assessment levied against each of the foregoing seven
parcels of real estate is invalid because it exceeds the special
benefits to each of the said parcels, as measured by the difference
4t in market value of each of the said parcels before and after the
improvements to be made to each of the parcels; (2) the City used an
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incorrect method in determining the benefits that will result to each
of the foregoing seven parcels of real estate from the improvements
to be made; (3) the City erred in its determination of the fair
market value for each of the foregoing seven parcels of land prior
to the improvements to be made and their market value after making
such improvements, and (4) the total of the assessments against
parcel Nos. 10691-3350, 10691-3380, 10691-3410, 10691-3440, and
10691-3470 should not exceed the amount of $41,491.81, which is the
amount Maple Island, Inc. was originally advised would be assessed
against the foregoing five parcels of property.
Dated: November 18, 1991.
MAPLE ISLAND, INC.
By ~ ~_,~",-jrtfl1, 1.t.~
Je ome Halloran . I
Attorney Reg. No. 39871
Donald W. Niles
Attorney Reg. No. 160684
Doherty, Rumble & Butler, P.A.
2800 Minnesota World Trade Center
30 East Seventh Street
st. Paul, MN 55101-4999
Telephone: (612) 291-9333
Attorneys for Maple Island, Inc.
TJH 0027606.WP
2
(612) 430-1247
--
cSt. C7..oix c::Rec7..eation Company, [Inc.
915 NORTHLAND AVE.
STILLWATER. MN 55082
November 15, 1991
CITY COUNCIL MEMBERS
CITY OF STILLWATER
216 N. FOURTH STREET
STILLWATER, MN 55082
DEAR COUNCIL MEMBERS,
It
I AM WRITING TO TFA"n{ THE CITY AND THE PARKS DEPARTMENT FOR THE SAFETY SlJ'RFACE
THAT WAS PUT UNDER THE PLAY EQUIPMENT IN THE CITY THIS SEASON. I HAVE BEEN
CONCERNED ABOUT THE UNSAFE CONDITIONS FOR QUITE AWHILE. I FAVE THREE SMALL
CHILDREN THAT USE THE EQUIPMENT IN OUR NEIGHBORHOOD AND WHILE THEY ATTEND WARM
WORLD. THE TEACHERS AT WARM WORLD AND THE GENERAL PUBLIC ASSUME THAT IF THEY USE
THE CITY PLAYGROUNDS, THE EQUIPMENT AND SAFETY SURFACE MUST BE ADEQUATE. IT WAS
NOT AND CERTAINLY DID NOT MEET THE CONSUMER PRODUCTS SAFETY CCMiIISSION
GUIDELINES.
THE NEW ,SAND SURFACE IS GREAT. NOT ONLY roES IT CREATE A SAFER SITUATION, IT
ALSO CREATES AN ADDED PLAY ENVIRONMENT. THE SMALLER CHILDREN NEED THE SAND TO
PLAY IN FOR THEIR COGNITIVE DEVELOPMENT. I A'Vl NOT GOING TO GET ON MY SOAP BOX,
BUT MY FAMILY AND I APPRECIATE THIS PROBLEM BEING SOLVED. THANK YOU!
BEST REGARDS,
a~ ~ ".~~
~~IE JOHNSEN & FAMILY
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. "'SaJ
It ENCINEERS. ARCHITECTS. PLANNERS
3535 VADNAIS CENTER DRIVE, 5I PAUL, MINNE50TA 55110 612490-2000
November 19, 1991
RE: STILLWATER, MINNESOTA
DOWNTOWN IMPROVEMENTS
L.I. 257
SEH FILE NO: 89255.02
Honorable Mayor and City Council
City of Stillwater
216 N. Fourth st.
Stillwater, MN 55082
Honorable Mayor and City Council Members:
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We have enclosed a copy of a letter from Johnson Brothers
Corporation dated November 7, 1991 requesting an extension of the
completion date for L.I. 257 from November 15, 1991 to July 31,
1992 for substantial completion and from November 30, 1991 to
August 15, 1992 for final completion.
After reviewing this request with the contractor and the
preliminary supporting data, it was determined. that a change
order should be prepared providing a specific number of working
days to complete the project instead of a set date; since start
up in the spring of 1992 is dependent upon roadway weight limit
restrictions.
We have also enclosed a copy of a letter from Johnson Brothers
Corporation dated November 8, 1991 reql,lesting winter shut-down
status beginning Friday, November 22, 1991.
Johnson Brothers has revised their request to provide 71 working
days for an extension with anticipated start up on April 27, 1992
and completion July 13, 1992.
We also enclosed all the information Johnson Brothers Corporation
has furnished to substantiate their request. Before I outline
the reasons for an extension of project completion, I would like
to outline the progress of the project to date for the Council:
1.
Bituminous base and binder course
75% complete
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(Myrtle Street, Third Street, Water Street and Nelson Street
from Water Street to the railroad tracks will be completed
this year).
SHORT ELLIOTT
HENDRICKSON INC
S7: PAUL,
MINNESOTA
CHIPPEWA FALLS,
WISCONSIN
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Honorable Mayor and City Council
November 19, 1991
Page #2
2.
Bituminous wearing course
0% complete
(2341 wearing course re~uires 400 and rising and 2361
wearing course requires 50 and rising temperatures.)
3. Concrete curb and gutter 85% complete
4. 4" concrete sidewalk 55% complete
5. Watermain 99% complete
6. storm sewer 98% complete
7. Sanitary sewer 90% complete
(Third Street, Olive Street and Nelson Street sewers will be
lined and completed in December 1991 without excavation.)
8. Lighting
35' highway lights
Wiring
SuperAmerica parking lot
2nd and Olive parking lot
Lowell Inn parking lot
43% complete
65% complete
100% complete
90% complete
95% complete
9. Signing
10% complete
10. Pavers
20% complete
(Pavers will be installed until December 2, 1991.)
In addition to the general items and the amount completed above,
the contractor will continue to work on the elevated walkway on
Water Street until completion in 1991. The contractor
anticipates completion of the precast decking and poured inplace
walkway before December 2, 1991. Temporary railing will be
placed on each section as soon as it is usable with ornamental
rail installation beginning November 25 and completion before
December 23. In addition, the contractor will begin construction
on the "Wardens Wall" January 6, 1992 and complete the "Wardens
Wall" by March 2, 1992. Because of the spring water problem and
the wet summer we experienced, this wall is best constructed in
the winter.
It Honorable Mayor and City Council
November 19, 1991
Page #3
Basically, the contractor has outlined his reasons for an
extension of time request as follows:
Description
Added Working Days
53 additional fire services
30 additional storm services
*Time and materials added
*Extra contract work
Weather
Accommodations to community
High river elevation
No railroad easement
Contract changes and accommodations
by owner .
31""
19
7
6
18/
6
3""'--
1
.-20
Total
71
*Subject to review by SEH and approval by Council.
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We have enclosed the contractors breakdown of each item outlined
for your review.
The additional fire and storm services were a major addition to
the contract.
Some change orders and supplemental agreements have
processed for extra work however, the contractor has
additional requests requiring further review.
been
made
Accommodations to the community include time lost for Lumberjack
Days, block parties, craft shows, etc. This item needs review
and approval of the Council.
Weather is addressed in Article 3 Section 3.1 of the EJCDC
STANDARD FORM OF AGREEMENT - which states that the contractor
shall make up all weather related days. This should also be
addressed by the City Attorney.
High River elevation is a changed condition and should be
reviewed by the City Attorney.
Section S. C. 12.1 CHANGE OF CONTRACT TIME, in the SPECIAL
CONDITIONS addresses unavailability of lands or right-of-way.
This entitles the contractor to an extension of time. This
applies to the railroad easement.
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Honorable Mayor and City Council
November 19, 1991
Page #4
The contractor has provided the City with 20 days credit for
changes made in the contract to further accommodate easier and
faster construction. In addition, the contractor has given
credit for 50 percent of the time requested because it
corresponds to items which were a part of the contract and
therefore would have been included in the original work schedule.
We feel the added fire and storm services (50 days), the high
river (3 days), the lack of a railroad easement (1 day) are
without question changed conditions to the contract and would be
difficult not to grant the contractor. This is a total of 54
days.
The contractor has performed extra work requested by the City and
the Water Board. We have not completed a review of all these
items but I think it is prudent to estimate at least ten days at
this time.
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Even though the contract does not provide for credit for weather
this item may be difficult to defend in court. This should be
addressed by the City Attorney. The contractor has documented 18
days for this item giving a total of 82 days. Again, the
contractor has allowed 20 days credit for City accommodation
giving a net of 62 days.
However, the contractor has provided a detailed schedule
delineating the work remaining. While this schedule is quite
detailed, there may be some room for consolidation; the
contractor has tried to provide some room for unforeseen
circumstances and weather.
We recommend an extension of time of at least 62 days, keeping in
mind the schedule for completion submitted by the contractor. We
recommend the Council also grant winter suspension requested by
Johnson Brothers Corporation with the stipulation that the
contractor begin wi thin two days after road restrictions are
lifted in the spring of 1992. We also recommend that the change
order contain a provision that the contractor provide enough men
and equipment and a total commitment by all subcontractors to
finish the project in a timely fashion.
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. .
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Honorable Mayor and City Council
November 19, 1991
Page #5
The Council should review all this data and make a decision
regarding time extension and winter suspension by November 25 to
meet the requirements of the contract.
We will be pleased to review this data with the Council and
answer any questions you may have.
g:;:;~
Richard E. Moore
City Engineer
REM/cmb
c:
steve Russell, Community Development Director
Nile Kriesel, City Coordinator
David Magnuson, City Attorney
Johnson Brothers Corporation
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P.O. Box 1002 Litchfield. Minnesota 55355-1002
CORPORATION
Telephone (612) 693-2871
Telex (RCA) 292875 JBCL UR
Fax (612) 693-9192
NOVEMBER 7, 1991
Mr. Richard Moore
Short Elliot Hendrickson
3535 Vadnais Center Drive
st. Paul, Mn 55110
RE: CONTRACT TIME EXTENSION
Dear Mr. Richard Moore:
e Johnson Bros. Corporation, per Article 12.1 of the Supplementary
Conditions, request a change to Article 3.1 of the Standard
Agreement to extend the completion date for bituminous paving,
(except 2361 wear coarse), from November 15,1991 to July 31,1992,
and to extend the final conpletion date from November 30, 1991 to
August 15, 1992.
Sincerely,
JOHNSON BROS. CORPORATION
A;;' A ~t&-
S~lbrecht,
Project Engineer
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AN EQUAL OPPORTUNITY EMPLOYER
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11/18/91 14: 58
fr 6126939192 JOHNSON BROS COR
~ 01
00
JOHNSON BROS. , CORPORATION
1'.0 Bo. 10021..tchf.nld, Mlnn9801~ 55355-1002 \~ . Telepl\.one (612) 693,2871
Telex (RCA) 292875 JBCI. LJR
FBA (612) 693-9192
November 18, 1991
Mr. DiCk Moore, Project Manager
Short Elliot Hendrickson Inc.'
3535 Vadnais Center Drive
st. Paul, MN 55110
Post.,t'. brand fax transmittal memo 7671 * of pag.&. <":( f
To \.. \. , From ( '. .1 \ ' I .J
),c '.'''-Utl\ L '~.)'\_.\I' ,() l,ll, .,'J
O. CO. \1' ,1.._
Oepl.
Phon& 1/
F8tr#
Fatr#
REz STXLLWATBR DOWNTOWN IMPROVEMBNTS paOJBcT
CONTRACT COMPLETION EXTENSION
Dear Mr. Moore:
Enclosed you will find the summary along with supporting
schedules of workinq day extension to the above contract. The
impact by the activities totals 71 working days. The time impact
of private utility company involvement and pending change orders
and supplemental agreements is under review and is not included in
this analysis.
In addition, enclosed is the bar-chart schedule for completion
of the remainder of the project. By separate letter we have
requested a winter shut-down date.
Very truly,
JOBNSON BROS. CORPORATION
steve Volbrecht
Project Engineer
SV:pw
Enclosures
P 131
November 18, 1991
~
JOHNIGH BIllS. , COIIPGAATIUN
p.o. E1o.\ l002lllchfleICl. Mlnnl/$OtB 55355-1002 ~ .. Tolepnone r81~) &13-2871
. T"e. IACA) 292875 J8CL UA
F.. (&121083"192
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Mr. Oick Moore, Project Manaqer
Sho~t Elliot Hendrickson Inc.
353~ Vadnais Cen~e~ Drive
S~. Paul, MN ~~110
Re: stillwater Downtown Improvements project - Winter Shut-Down
Dear Mr. Moore:
tt Due to the weather conditions experienced over the last few
weeks and in light ot the likelihood that temperatures will not
permit continued placement at street surfacing, curb and gut.ter and
sidewalks after this Friday, we request winter shut-down st.atus of
~he project starting November 22.
By separate letter, we have provided our anticipated schedule
for start-up next spring (April 21th) which is based on cessation
of road restrictions on or about April 25, 1992.
Very truly,
~~
Steve Volbrecht
Projeot Engineer
sV:pw
51' 1- 7778
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11/18/91 14: 59
fr 6126939192 JOHNSON BROS COR
141 02
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Stillwater Downtown Improvements
Johnson Bros. Corporation
Extension of Time Request Summary
11/18/91
Descr!pti~~_ _..__.. ._.. '..
Schedule Working
_ Atta~h~~ _._ ,q~~
Net Work Days Added Due to 53.0 Additional Fire Services Schedule A 31.00
-----
Net Work Days Added Due to 30.0 Additional Storm Services Schedule B 18.79
-'.
Net Work Days Added by _1.08,0 hours of Hourly Work Schedule C 6.75
Net Work Days Added by 103.5 hours of Other Contract Work Schedule D 6.47
_.'.~-
Work Days Lost to Weather Schedule E 17.70
Work Days Lost to Accomodations to Community Schedule F 6.25
e Work Days Lost to High River Elevation Schedule G 3.00
Work Days Lost to Railroad Easement Schedule H 0.50
Contract Changes and Accomodations by Owner
Schedule 1 _.. ...(?C.OO)
~JPl~
~. _.21- Work Days
Total
Extension of Time Requested
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11/18/91 15:1313
fr 6126939192 JOHNSON BROS COR
~ 133
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Scbedulc A
Stillwater Downtown Improvements
Johnson Br08. Corporation
Fire Services
Plan
-Quantify - See Seotlorl"Aa
Time
Shifts @ 8 hrs/shift
Installed
. . Quantity -..::. See- Section AS
Time - See Section AS
Shifts @ 8 hrs/shlft
Added shifts
13 Ea.
3 Hrs.
4.875 Shifts
66 Ea.
6.7 Hrs.
55.275 Shifts
50.400 Shifts
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Doub~~..Shlft Impact:- s.~ Note Below... .
Main Street Services
-Plan
Quantity - See Section AB
Time
Shifts @ 8 hrs/shlft
-Installed
Quantity - See Section AB
Time - See Section AS
Shifts @ 8 hrslshlft
-Added shifts
-Avlalable from double shift:
2 weeks
5 shifts/week
1 crew ~ '0 Shifts
Shifts made up by one crew on double shift
Shifts made up by second crew on double shift - see Storm
Net Shifts Added before ooncurrent activity
2Ea.
3.0 Hrs.
0.7500 Shifts
21 Ea.
6.7 Hrs.
17.5875 Shifts
16.8375 Shifts
(10.000)Shlfts
____..... (~.:~50) Shifts
38.750 Shifts
Concurrent Activity to Other Critical Path Activity:
20.00% of time installation occurred concurrent to other
critical path items
7.750 Shifts
Net Work Days Added Due to
53 Additional Fire Services
-.-....
31.000 Shifts
Note: Double shift occurred on Main Street (Nelson to Chestnut). Therefore double shift
could benefit a ponlon of the total added services. Since the two crews working double
shift pel10rmed work on both the Fire and Storm Services, 100% of the double
shift benefit of both crews is inclUded:
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Shifts added:
2 weeks
X 5 days per week
10 double shift days
X 2. crews
20 shifts
Shifts Allocated:
To Fire SSlVices (11.65)shifts
To Storm · __(~~3.fi)shifts
,,=,,=.l20.QQ).ShlftS
11/18/91 15: 00
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ft 6126939192 JOHNSON BROS COR
~ 04
Scbedule II
Stillwater Downtown Improvements
Johnson Bros. Corporation
Storm Services
Installed
Quantity ::-SeeSeetion AS
Tim. - See Section AB
Shifts @ 8 hrs/shlft
Added shifts
Do.u~I_,!_~hift Impact - See Note Below
Main Street Services
-Plan
Quantity - See Section AS 9 Ea.
nme ~OH~
Shifts @ 8 hrs/shift
-Installed
Quantity - See Section AS 16 Ea.
Time - See Section AS 5.3 Hrs.
Shifts @ 8 hrslshift
- Added shifts
-Avialable from double shift:
2 weeks
5 shifts/week
1 crew = 10 Shifts
For Storm 8.35 Shifts
To Fire Services 1,65 Shifts
Shifts made up by one crew on double shift
Net Shifts Added before concurrent activity
Concurrent Activity to Other Critical Path Activity:
20.00% of time Installation occurred concurrent to other
critical path Items
Plan
Quantity - See Section AB
Time
Shifts @ 8 hrs/shlft
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Net Work Days Added Due to
29Ea,
2.0 Hrs.
7.2500 Shifts
59 Ea,
5.3 Hrs.
39.0875 Shifts
31.8375 Shifts
2.25 Shifts
10,60 Shifts
----a:35
~.~500)Shlfts
23.4875 Shifts
4.6975 Shifts
30 Additional Storm Services
18.7900 Shifts
Note: DOuble shift occurred on Main Street (Nelson to Chestnut). Therefore double shift
couldb.neflt a portion of the total added services. Since the two crews working double
shift performed work on both the Fire and Storm Services. 100% of the double
shift benefit of both crews Is included:
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Shifts added;
2 weeks
X 5 days per week
10 double shift days
X 2 crews
___.__ 20 shifts
---_..~
Shifts Allocated:
To Fire Services (11.65)Shlfts
To Storm · _____ _(f!~3_E?)shlfts
_ C20.00)shlfts
11/18/91 15: 131
ft 6126939192 JOHNSON BROS COR
I4I 135
e Schedule <:
Stillwater Downtown Improvements
JohnsOn Bros. Corporation
Hourly Work
Date Crew Description Hours
--'.""..- ...--..-.---..............
07/02 C.M. 1Ox6 splice-In for F.S. (Village ShOp) 1
07(12 G.E./C,M. 4" PVC 9.S. (Estelles) 4.5
07(12 G,E. 10x6 splioe-In for F.S, (Estelles) 3
07(13 C.M. 1Ox6 splice-In for F.S, (Midtown Antiques) 2
07/13 a.E. 10x6 splice-In for F.S. (Used Book Store) 3
07/22 G.!:. 10" Versus 12" vep (Water Strnt) 1
07(23 C.M. Irregular Fire Service (Harvest States) 4
07/25 C.M. Patch 4" sanitary serVloe (Mad Capper) 5
07(26 G.E. Fuel tank removals (Kolllners) 2
07(29 G.E. Jacking pit elevation change (Myrtle Street) :2
07(30 G.E. John's Bar foundation 8
08/01 C.M. Century power service 3.5
08107 C.M. Unusual hydrant lead (Nelson Street @ 2nd) 3
08119 C.M. Hydrant elevation change 1
08120 C.M. Installed 6" F,S. opposIte (sta 38+58) 1
08121 C.M. Repair watermaln leak (Main Street sta 33+ 70) 1
08121 G.E. Repair 15" vep sanitary sewer 2
08130 C.M. SmItty's Barber ShOp foundation stabilizatIon 1
08121 C,M. Alignment change @ Zephur boring 4
e 09104 G.E. Reeds Building F .S. 3
0910~ <:I.E. Cut-In 12x6 S.S. saddle (Slmonets Warehouse) 2
09109 G.E. Delay due to discovery of Brine', fu.1 tank 1
09110 O.A. Removal of Brine's fuel tank 4
9/9 & 9(10 C.M. Irregular gate valw Installations 4
09/11 C.M. Unknown location of 2" G. WM (Lowell Park) (not complet.) 3
09111 a.E. Replace 36" 8,S. (Main Street sta 47+90) 7
09116 C.M. Install water service S1. Croix Bookstore 5
9/16 & 9/17 G.E. 1. Water Service conflict w/42" storm sewer (North end) 2
09/18 J,G. NSP damage to 8" storm sewer (MaIn Street sta 42+~6) 1
09/18 C.M. R.-excavate 2" Galvanized (Lowell Park) (not complete) 8,5
09119 C.M. Arch tunnel bulkhead (N. Main Street sta 45+85) 3
09120 C.M. Ae-excavate to oap unk WM backfeed (N. Main sta 45+75) 1
10101 C.M. Install Vittorio's 6" oleanout 4
10/21 C.M. Clean out CB (Myrtle Street parking lot @ Union Alley) 1.5
10/03 C.M. Cut out Insltu formed 8.S. (Maple Island) 1,5
10/31 J,G. Raise existing LP catch basin (Elm Street) 2
10/28191 J.G. CB 548 - remove & rebuild (3rd Street) 2
11/06 C.M. Patch 8,8. ~ WM Intersection (Myrtle Street sta 9+ 65) 0.5
Total 108
_,____., ~ t '.' ~t
Shifts @ 8 hours/shift 13,5
Deduct for Concurrent Activity:
50.00% of the time thIs hourly work was performed concurrently with
other critical path Items and therefore did not have an Impact
on completion 6,75
e Net Work Days Added by 108 hours of Hourly Work -- -~)p:f
Note: The above Include all dally time recorded as additional work to tie paid for by the hour.
Review by SEH Is not oomplete. Therefore each Is sl.lbject to audit Bnd review. This Is the best
InformatlDn available now.
- -
.-....
e SDb.dlll~ D
Stillwater O~"lOwn lmpro\lllmentll
JohrllOn BrOIl. Cotporallon
Olher Contract AdcMlClM
_ Da!L. CreV!._. DllICrfptlon I.oeallon Hovl'll
0&114 C.M. "8" PIllC8818an. Sewer MH N.Maln ..
FacllhBtw .. 8.8, ~ S.tl 8ta 97 + 40
Into 0..0" Plrklng lot
0Il/05 D.A. CS 11'1 TYPE X NellOn @ w..., $1 2
..~d8-22-91
ot/13 Q.E 08 "831 A TYPE Y N.Maln 2
CB added tD Inwo.P1 818:.\5+251.
ElI'l.llng 18' ACP
09/16 O.A, CIi flIfI37 A TYPE X N, MtIln 2
1ne18l1ed as requeewd BIa"+OOL
09/17 O,A. ce ":'8 A TYPE X N.Maln 2
Sla44-tOOFl
09/19 OA. 48 If 24' CI. 6 FlOP StvnT1 Elm Street 5
'" 1 Flit" ."d w/guard
0Il/20 O.A. LP. OB 111645 Elm 91ree' 5
08/20 C.M. 20 12.' CLII RCP Storm Myt1l1 SfreeI 2
NaP bullet damallll 8ta 13 + 90
10101 C.M. 39 If 12' CL II FlOP 8torm S. MaIn :i
III reQl.ItI1ed 818 13 + 20
10/04 C.M. 1 - ..a'Storm MH B. Main lo.li
e 1 - 48" .nltaty MH S. 13 + 20
III reQUeettd
10107 C.M. 54 If 12' RCP Storm Bewer IMln 2
1 -.. 27" Mt. lor .Johnny'.lV ata 30 + !ill
10!09 C.M, es "680 A TYPE V Myrtle Btrwt 2
added 110 mise WM / OV 8.. 13 to eo
Varfee C,M, Int.." ~"I (9 each) 27
(3 houl'lll aach) Mleo.
10124 C.M. 7 'IF S\orm $lwer MH t1tsa?A Myrtle8trge1 II
61 LF - 12" RCP STA 10 ... 60
10/28 C.M. 11 ~ 48' FWhab MH ':In Myrtle Street S
STAO+ 20
11/04 J.G. .. VF 48" 4020 Storm Mi'f Myt1Ie Stntet 7
Build QWr ..~"" U T. 8TA4... 81
Varlee C,M. Innll WlIIIIIII(1 hour J .."tV 13
(3)-12" B~ I (10)-a'G.v. MIec.
11/18 J.C3. 1I.8VFType XCB w...r Svettt 2
30 LF 12' RCP storm STA4 + 85
11/1. J.G. 8 VP ... 4020 Storm MH Myrtle 81I'Mt 3
3.5 VF ~.,. Type H CB
40 LF 12' RCP Storm STAS + 8O(Rl
lo1lll 10U
8hllta @ 8 hourl/llhlft 12.9375
Deduct for Concurrenl Achity:
50.00% of tn. Ilmll tI1l1 hOl,Jrly \oil)!'\( Ma periormad cancun&ntly with
ether crftlcal path hema and lhlJ1llore did not haVllan Im"*\l1
on "ompl8tion 8.48815
e Net ~ 0.,. Atla.tl by 103.S houl'll of Other Co~ We><k. '8~~l!~
J\IQIe: 'I'l...~ U.t8d Ilam8 conalhlM the heme dlllermlnable 10- date. SubMQ\lenl
rNew may show addttJonal changeehl are nol Ile1ed but ....10'"' VU)Uld be appropriate to
Include.
11/18/91 15: 03
fr 6126939192 JOHNSON BROS COR
@ 06
e Scbc:dulc E
Stillwater Downtown Improvements
Johnson Bros. Corporation
Work Days Lost to Weather
Date Day of Week Reason_....,, "... J?~Ys ~08t.
06/14 Frlclay (A) 1.70 · Rain 1.00
6/19 & 6/20 Wetlnesday/Thursday (A) 0.92 · Rain 1,00
07/01 Monday (A) 1.90 · Rain 1.00
07/12 Frlclay (A) 0.84 · Rain 1,00
7/18 & 7/19 lhllrsday/Frlday (A) 0.90 · Rain 1.00
08/02 FrlcJay (A) 0.86 · Rain 1.00
08/08 Th~rsday (A) 0.78 · Rain 1.00
08/30 Frl ay (A) 0.53 · Rain 1,00
9/8 & 9/9 Sunday/Monday (A) 3.38 · Rain 1.00
10/24 Thllrsday (A) 1.03 · Rain 1.00
11/01 FrI~ay (B) 30' Snow, winds@4O mph High 28 Low 10 1.00
11/04 Monday (B) Blowing Snow, wlnds@ 14 mph High 24 Low 17 1.00
11/05 Tu.sday (B) Blowing Snow, winds @ 18 to 25 mph High 28 Low 0 1.00
11/06 Wednesday (B) Blowing Snow, winds @ 14 mph High 10 Low -4 1.00
11/07 Thljlrsday (B) Blowing Snow, wlnds@ 10 mph High 14 Low 2 1.00
11/08 Fri~ay (8) Blowing Snow. winds @ 12 to 14 mph High 23 Low 19 1,00
11/11 Monday (B) Time Lost to Snow Removal Activities High 30 Low 27 0.75
11/12 Tu.sday (6) Time Lost to Snow Removal Actlvltles High 32 Low 32 0.50
e 11/13 WEJdnesday (B) Time Lost to Snow Removal Activities High 46 Low 27 0.25
11/14 Th1,11 rsday (8) TIme Lost to Snow Removal Activities High 34 Low 32 0,10
11/1 5 Fridlay (8) Time Lost to Snow Removal Activities High 38 Low 26 0.10
.......-.'..-
Work Days Lost to Weather 17.70
~.:".:=:=:":'
(A) See Section EE for National Weather Service Record of rainfall for Stillwater.
(B) Temps taken from National Weather Service Record taken at Utchfleld station.
Stillwater reoord not available untlllster date,
Note: Days lost to rain prior 10 November 1, although not abnormal weather such as that
occurring subsequent to October 31, are appropriate for inclusion In the delay analysis because
the additional WOrk absorbed all make-up days which were ava/lable from the schedule.
e
11/18/91 15:134
fr 6126939192 JOHNSON BROS COR
I4J 137
e
Schedule F
Stillwater Downtown Improvements
Johnson Bros. Corporation
Community Accomodations
No work on July 18 and 19 for the benefit of merchants
2.00
Added Community Events Announced During Construction:
Discount for
Concurrent
"_..~~Ivl!y"_
0,5
0.5
0.5
0.0
Event
craft Show-- .... ...,....
Antique show
6 Block Parties
Music-in-the-Park
Preparation
Time
_... ~1r5-5ay".
1.0 Day
0.5 Day
1.0 Day
0.25
0.50
1.50
1.00
Adjusting JBC yard for contaminated soil clean-up by City
1.00
Work Days LOst to Accomodations to Community
6.25
e
e
11/18/91 15:04
fr 6126939192 JOHNSON BROS COR
~ 08
e
Schedule G
Stillwater Downtown Improvements
Johnson Bros. Corporation
High River Elevation
Not shown on the National Weather Service Record for Stillwater is the impact of abnormal rain
falls occurring in other parts of Wisconsin and Minnesota on the level of the St. Croix at
Stillwater. The St. Croix River Elevation is shown in Section GG.
The impact of the river level was felt in two areas of the project. The first and most direct work
was the interruption to the scheduled placement of the storm sewer from the outfall to the high
end of the storm sewer line. We were forced to start the storm line at the railroad tracks which
meant there was no outlet. Without an outlet the line could not be utilized for the discharge of
dewatering pumps and required that all dewatering discharge be carried by above ground
discharge lines into the river. These discharge lines required additional time for placement,
monitoring alid maintenance.
The second effect it had was the loss of Levee Road as access to the project on either side of
Chestnut Street. Crews were required to cross Chestnut on Water Street where traffic
significantly increased the time it took to cross. In addition conjestion of the Job site occurred
because of the loss of Levee Road as a project access route.
e
Work Days Lost to High River Elevation
3
-.'"
e
11/18/91 15: 05
ft 6126939192 JOHNSON BROS COR
141 09
e
Schedule H
Stillwater Downtown Improvements
Johnson Bros. Corporation
Railroad Easement
Railroad easment was not obtained until after our crews were in the process of installing the
water main at the north end of the project. One-half day, net of concurrent activity, was lost to
the need to discontinue installation and divert operations to another portion of the project.
Work Days Ll)st to Railroad Easement
.._~
e
-
e
e
e
11/18/91 15:06
fr 6126939192 JOHNSON BROS COR
Stillwater Downtown Improvements
Johnson Bros. Corporation
Contract Changes and Accomodatlons by Owner
Insi~~rm Re~.C1~.i1itatl~n. Impact .
'Olive Street - 2nd to 3rd
3rd Street - Chestnut to Olive
Discount for
Concurrent
Work D,ay!- ~ctiv~~
5 0.5
5 0.5
!ra.ff1c Shut-Dqwn on ~~in Street -Ch.estnut_t~Mulberry
Other
Numerous benefioial changes to the daily. hourly and traffic flow restrictions
were granted throughout the course of the project. These changes. although
individually may not seem significant. did favorably impact the ability of the
project to proceed towards completion.
Total work day Impact
Contraet Changes and Accomodations by Owner
laJ 10
Schedule I
2.5
2.5
12
3
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STILLWATER, MINNESOTA
DOWNTOWN IMPROVEMENT
CITY PROJECT NO. L.I. 257
S.P. 8214-106
S.P. 8210-88
S.A.P. 169-106-04
S.A.P. 169-104-06
SEH FILE NO. 89255.02
SUMMARY OF CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS
North Main and Lowell
Inn Parking Lot
Lighting
Verify Lighting Count $ 3,500.00
Per Staff Wattage
Change
Item
Base Bid
C.O. No. 1
C.O. No. 2
C.O. No. 3
C.O. No. 4
e C.O. No. 5
C.O. No. 6
C.O. No. 7
C.O. No. 7
Description
Signing Changes
Add Light Option No. 1
Add 23 Storm Stubs
Add 34 Storm Stubs
Two Additional Traffic
Signs
Verify Light Standard
Color - Brown
Change Light Wattage
Add Type AB
C.O. No. 8
Amount
$4,579,818.50
$
$
$
$
$
2,718.00
89,360.00
13,800.00
51,400.00
2,016.00
$
0.00
$
0.00
$
22,765.00
C.O. No. 9
Delete Wall Closure <$ 48,630.00>
(SF) and 18" Casing
Delete Third st., Olive <$ 131,836.00
st. and Nelson st.
Repair and Sanitary
Sewer Reconstruct
C.O. No. 10
-
Line Subtotal: $ 136,929.00
Page Subtotal:
$4,584,911.50
.' '" ,
-
Summary of Change Orders and Supplemental Agreements
Page #2
Item No. Description Amount
S.A. No. 1 Verify Wall Closure $ 21,150.00
Price
S .A. No. 1 High Early Concrete $ 6,960.00
Use on Main street
S.A. No. 1 Fuel Tank Removel in $ 1,750.00
Areaway
S.A. No. 2 Add Pavers $ 120,487.50
S.A. No. 2 Add Jacking Price $ 14,000.00
of 36"
e S.A. No. 3 Add 4 Electrical $ 12,540.00
Connection Cabinets
S.A. No. 4 Price for #72-4020 $ 4,147.46
Catch Basin -
Elm street
S.A. No. 4 Price for Type 4020 $ 2,023.56
LP 4-3.5
Elm street
S.A. No. 5 Private Electrical $ 1,583.76
Connection on Mulberry
st.
S.A. No. 6 Sewer Lining on Third $ 38,230.50
st.
S .A. No. 6 Sewer Lining on Olive $ 51,080.40
st.
S.A. No. 6 Sewer Lining on Nelson $ 133,586.00
st.
.:t..l)J1~,~O
e Line Subtotal: $ 407,539.18
TOTAL CONTRACT AMOUNT: $4,992,450.68