HomeMy WebLinkAbout1991-02-12 CC Packet Special Meeting
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THE BIRTHPLACE OF MINNESOTA J
February 8, 1991
M E M 0
TO:
FROM:
SUBJECT:
MAYOR AND COUNCIL
MARY LOU JOHNSON, CITY CLERK
SPECIAL COUNCIL MEETING, TUESDAY, FEBRUARY 12, 1991, 4:30 P.M.
This memo is a reminder to Council that a Special Meeting is scneduled for
Tuesday afternoon, February 12, 1991 at 4:30 P.M. in the Stillwater City Hall,
216 North Fourth Street, Stillwater, Minnesota to discuss the following:
/1. Resol uti on regardi ng apporti onment of del i nquent assessments and taxes on
~ future Oak Glen Development Corp. subdivisions.
v;e Budget Workshop.
vI~4~. Request for Waiver of Garbage Fee (Code No. 13-95).
yI 4 Approval of Recycling Container Grant Agreement.
~5. Approval of Temporary Liquor Permit - Stillwater Jayceels Fundraiser for
Historic Courthouse on March 2, 1991.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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Memorandum
e
Re:
Platting and sale of additional lots in Oak Glen
Planned Unit Development, City of Stillwater
Date:
February 11, 1991
I. Facts.
The Oak Glen Development Company (the "Company") has sold
most of the platted lots in the Oak Glen Planned Unit Development
(the "project"). It still owns the Outlots described in the
attached Exhibit A (the "Outlots") which, based upon the
preliminary plat approved for the Project by the City Council,
will be platted into an additional 131 lots. Each Outlot
comprises a separate parcel for real estate tax purposes, and
special assessments and ad valorem taxes due in the years 1987
through 1990, and penalties and interest accrued thereon (the
"Delinquent Taxes") as well as in,stallments of special assessments
and taxes due in 1991 (the "Current Year's Taxes"), have not been
paid. The Outlots were sold for taxes in 1988 and the formal
period for redemption will expire on May 1, 1991. At present, the
Out lots are all subject to a first mortgage in favor of the
American National Bank, as trustee, and a second mortgage in favor
of another bank or banks.
The Company has obtained 23 purchase agreements with
respect to the 131 unplatted lots, and believes that many if not
all of the lots can be sold prior to May 1 ~ assurance can be
given to prospective purchasers that closings on the lots sold
could take place in late April, without regard to whether all of
the lots, or all of the lots comprising any single Outlot, are
sold. The Company does not feel that it can give this assurance
if as a condition of recording the deed on any lot it will have to
pay all Delinquent Taxes on any portion of an Outlot which is not
sold. If a lot or lots comprising a portion of any Outlot are not
sold the Company would not have adequate funds to pay the
Delinquent Taxes on such lots, but would pay all Delinquent Taxes,
the Current Year's Taxes and all outstanding special assessments
allocable to any lot which is sold. It would also pay the Current
Year's Taxes on the entire Outlot of which any lot sold is a part
which, under Minnesota Statutes, Section 505.04, it must do as a
condition of recording the plat of the Outlot.
The purpose of this Memorandum is to outline a procedure
for selling and closing on the lots on an "individual" basis as
described above, and to identify the County's legal authority for
cooperating in this procedure. In the last analysis whether
assurance with regard to closing can be given to prospective
purchasers by the Company depends upon whether the County Auditor
has authority to divide the Delinquent Taxes among the lots
~ comprising a portion of any Outlot which are sold, and between
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these lots and any portion of the Outlot which is not sold,
pursuant to Minnesota Statutes, Sections 281.08 through 281.10. A 4It
division of tax capacity for purposes of future taxes can be
accomplished pursuant to Minnesota Statutes, Section 272.162 and a
resolution of the City Council adopted purusant thereto.
II.
Proc~dure.
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The followtng actions would be taken with respect to
each Outlot near the iend of April when as many as possible of the
lots into which it ii! plated have been sold and the sales are to
be closed. I
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The final plats would be prepared and approved by the
City as provided in ~innesota Statutes, Chapter 505 and City
subdivision regulatiqns. The Current Year's Taxes with respect to
the Outlot would be ~aid upon filing of the plat as required by
Minnesota Statutes, Section 505.04. Delinquent taxes are not
required to be paid ~n order to have the plat filed and recorded.
The Current Year's T~xes on the whole Outlot having been paid, the
County Treasurer wou~d be able to so certify on a deed relating to
any lot thereof in aqcordance with Minnesota Statutes, Section
272.121. i
One of the!mortgagee banks would relinguish its mortgage
on the unsold lots not to be redeemed and request a division of
the Delinquent Taxes pursuant to Minnesota Statutes, Sections
281.08 and 281.10.
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Assum~ng the division of the Delinquent Taxes could t en
be made all Delinque~t Taxes on the lots sold are paid, the County
Auditor would be able! to transfer those lots on his books and
certify and note on t!he' deed "no delinquent taxes and transfer
entered."
Upon receint of a deed containing such certification by
the County Auditor, tlhe Registrar of Titles would be able to
accept and record th~deed.
III. Authority For Delinquent Tax Split.
Minnesota $tatutes, Section 281.08 provides:
"Any person claiming a specific part of any parcel of
land sold ~or taxes may redeem the specific part by
paying suc~ proportion of the amount required for
redemption las the value of such specific part bears to
the whole. "
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Section 281.10 specif!ies the procedure whereby the tax split of
the Delinquent Taxes is to be made when required by Section
281.08.
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These Sections have been applied in several Attorney
General's Opinions and Minnesota Supreme Court decisions,
including the following which appear to be the most relevant to
the present situation: (1) Atty. Gen. Ope No. 250, April 15,
1926, (2) Atty. Gen. Ope No. 275, October 31, 1928, (3) Atty. Gen.
Ope No. 372, April 2, 1930, (4) Atty. Gen. Ope No. 263, July 17,
1931, (5) Atty. Gen. Ope No. 405, Dec. 31, 1935, and (6) State ex
reI Central Hanover Bank and Trust Company of New York V.
Erickson, 3 N.W. 2d 231 (1942). All of these are attached.
The wording of the Section 281.08 ,and Atty. Gen.
Ope (1) above clearly states that the County Auditor would be
required to divide the Delinquent Taxes upon application by the
property owner, in this case the Company. However, Atty. Gen.
Ops. (2) and (4) above appear to be in conflict with the wording
of Section 281.08 and Atty. Gen. Ope (1), but offer no explanation
or reasoning whatsoever.
Atty. Gen. Ops. (3) and (5) above, and the Central
Hanover Bank case cited above, clearly state that a mortgagee
which owns less than all of the tax parcel would be entitled to a
division of the Delinquent Taxes, including special assessments,
under Sections 281.08 and 281.10. There is no indication in these
authorities whether the mortgagee could redeem less than all of
the lots subject to its mortgage, but in this case it is extremely
likely that the mortgagee would release its mortgage on the lots
not to be redeemed prior to requesting redemption, and thus bring
its situation directly within the authorities supporting a
division of Delinquent Taxes cited above.
Based upon these authorities, and assuming the
mortgagee's cooperation as outlined above, the County Auditor
should be in a position to let the mortgagee redeem less than all
of the lots. Lots redeemed would be those subject to the mortgage
which, of course, would be the very lots sold to third parties by
the Company or otherwise desired to be purchased by the mortgagee.
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THE BIRTHPLACE OF MINNESOTA J
TO:
FROM:
DATE:
SUBJECT:
MEMORANDUM
MAYOR AND CITY COUNCIL f\
DIANE DEBLON, FINANCE DIRECTOR ol)f0
FEBRUARY 7, 1991
1991 BUDGET
A recap of the i terns to be addressed for the 1991 Budget foll ows.
1. $56,522 - 1991 Budget and tax levy cut at Public Hearing in December.
2. $89,141 - Anticipated LGA loss for 1991.
3. Additional 1991 Budget expenditures:
a. Sims house ($15,000 net cost)
b. Cable Commission legal fees ($35,000 estimated)
The Ci ty Council has previously taken action to reduce personnel costs in the
Parks, Building Inspection and Ice Arena that resulted in net expenditure
reductions of $59,261.
A review of the Police Department 1990 actual holiday pay has shown that the
1991 Budget should be increased by $3,360. (An error in budgeting for family
holiday pay was found.)
With the Budget reductions previously enacted and the correction of Police
holiday pay, an additional $621 in cuts is needed to cover item #1 above.
Items #2 and #3 may be addressed with the listing of additional Budget cuts
provided from Nile.
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CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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MEMORANDUM
TO:
Mayor and City Council
FR:
City Coordinator
DA:
February 6, 1991
RE:
1991 BUDGET CUTS
I have met with Diane to determine what level of cuts would have to be made to
meet the budget and tax levy reductions made by the City Council as well as the
pending loss of LGA. I also met with Department Heads to determine what items
in their budget could be reduced or eliminated to help balance the budget.
First of all, the budget/tax levy reduction made by the City Council amounted
to $56,522. This created a pre LGA loss budget reduction need of $56,522.
However, subsequent to the budget hearing, the Council has taken some action that
has resulted in net budget adjustments of $19,901. These adjustments are shown
on the attached exhibit and are classified as Pre LGA Loss Adjustments. Some
adjustments (made to "fine tune" the budget) have actually increased some budget
line items but the net result is an actual decrease in the budget of $19,901 as
stated above.
The exhibit also includes the budget cuts that are being proposed for your
consideration to meet the pending loss of LGA which has been estimated to be
$89,141. The budget reductions that are listed plus the pre LGA loss adjustments
exceed the estimated need at this time by $33,770 and the Council will have to
decide what level of cuts and what specific cuts should be made.
Obviously each department is concerned about the reductions they have proposed
because they feel the budget as it exists right now reflects the minimal amount
necessary to provide the level of services that are being demanded from their
departments. Therefore, each line item or reduction that is listed should be
considered an "alternative" and the Council should weigh very carefully the
impact each reduction would have on a specific department (or program) and the
City in general.
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So far my discussion has been centered on the pending loss of LGA for 1991. It
remains to be seen what level of cuts will be made in the future. However, I
believe a strong possibility exists that we could lose additional funds for 1991
as well as for 1992. It is also uncertain whether the legislature will allow
cities to increase their tax levy to offset losses in LGA (or whether the City
Council will want to increase the tax levy even if allowed to do so). The
uncertainties prevent us from making any accurate forecasts. However, I think
it is likely that we will have some advance notice of additional losses and that
the loss of aid would be known within the next 30 days. This should give us some
time to prepare an adjusted budget to meet any additional loss. The Council may
want to consider developing a revised budget now based on estimated losses and
have the revised budget ready and in place. The difficulty, of course, is in
determining the amount of the budget revisions necessary at this time. Also,
I want to caution the Council on attempting to revise the budgets to meet any
loss in revenues by simply asking departments to make across the board cuts.
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In qther words, asking all departments, to say, cut there budgets by 10 percent.
I do not believe this is a practical way to adjust budgets because some
departments can make 10 percent cuts without creating a severe impact on the
departments or its services whereas some departments would suffer
disproportionately greater. For example, further reductions of either the police
or fire department would 'result in the layoff of full time personnel. On the
other hand, the public wbrks department budget could be reduced by not hiring
part time summer help and/or by cutting back on street patching and other
maintenance work and not create a life threatening situation or at least not have
as severe an impact. This is not meant to be an expression of my opinion on
which programs or services should be cut or that the public works department
should bare the brunt of the cuts. My point is that across the board cuts will
not work effectively and that the Council will have to be more directly involved
in the budget reduction ~rocess and needs to fully understand the impact a cut
will have on particular ~ity services.
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This can be discussed mote fully at the meeting Tuesday night and we will also
have some information/r~commendations regarding the Capital OUtlay Budget
(Exhibit A will be explained in more detail as well).
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SUMMARY OF PRE LGA
ADJUSTMENTS AND PROPOSED
ADJUSTMENTS FOR PENDING LGA LOSS
Required Budgetary Adjustments
Council Budget Reductions
Estimated Loss of LGA
Total Reductions Required
Budget Reductions
Pre LGA Loss Adjustments:
Admin/Finance
Miscellaneous Charges (Increase to actual)
Police
Holiday Pay (Increase to actual)
PERA (Increase to actual)
Planning/Inspection
Building Inspector Layoff
Unemployment Comp due to layoff
Parks
Parks Director Retirement
Asst. Public Works - Parks salary differential
1/2 time addition due to
change in Ice Arena personnel
(Scott Schell)
Ice Arena
1/2 time addition due to
change in Ice Arena personnel
(Scott Schell)
Part time increase due to
change in Ice Arena personnel
Unallocated
Cable Commission Lawsuit
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Total Pre LGA Loss Adjustments
NOTE: The amount in parenthesis are increases to the budget
EXHI,BIT A
56,522
89,141
(1,000)
(3,000)
(360)
38,073
(7,150)
42,824
(3,723)
(16,827)
(16,829)
(10,765)
(35,000)
$145,663
$ 19,901
Proposed LGA Loss Reductions:
Admin/Finance
Part time salaries (Reduce budget to actual)
other professional services (Minimize labor relations
consulting)
Seminar conference fees (Attend less)
Total Admin/Finance!
Police (See attached memo)
Alternative #1 (Shift suspension)
Alternative #2 (Part timer reduction - summer)
Alternative #3 (Part timer reduction - special events)
Alternative #4 (Part timer reduction - Lumberjack Days)
Alternative #5 (Reduce OT for full-time officers)
Alternative #6 (Eliminate Pest Control)
Alternative #7 (Reduce records person to 1/2 time)
Alternative #8 (Eliminate c~t pick up)
Alternative #9 (Limit vacation usage)
Total Police
Fire (See attached memo)
Alternative #1 (Cease responding to medical calls)
Alternative #2 (Increase cost for false alarms)
Total Fire
Public Works
General
Hydrants (Replace less) i
Seminar/Conferences (Attend less)
Total General
Street
Part time salaries (2 v~. 3 part timers for summer)
Asphalt (Purchase less and adjust budget to actual)
Salt/sand (Purchase les~ and adjust budget to actual)
State/Aid Maintenance (~urchase less and adjust budget
to actual)
Seal Coating/Patching (Purchase less and adjust budget
to less)
Total street
Total Public Works!
!
Planning/Inspection
Part time salaries (Summer I Intern - Comp Plan Work)
Other professional service~ (Comp plan amendment assistant)
Seminar/conferences fees (~ttend less and adjust budget to
actual)
Total Planning/Inspection
2,000
2,000
1,000
2,838
4,865
1,521
2,027
1,680
1,830
16,204
2,100
5,000
1,605
3,212
3,500
500
4,000
8,000
5,000
2,000
20,000
25,000
60,000
7,000
2,500
2,000
5,000
38,065
4,817
64,000
11,500
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Unallocated
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Transfer to BCWMO (Not needed until '92 or '93)
Transfer to MRWMO (Not needed until '92 or '93)
Total Unallocated
Total General Fund
Parks
Part time salaries (2 vs. 3 part timers - for summer)
Library
Operation
Hosp/Med Insurance (Adjust budget to actual)
Supplies {Purchase less}
Printing and Publishing (Purchase less)
Other professional services (Purchase less)
Circulation System (Purchase less)
Seminar & Conference fees (Purchase less)
Meals (Purchase less)
Housing (Purchase less)
Binding (Purchase less)
Maintenance Agreements (Purchase less)
Data Base Maintenance (Purchase less)
Miscellaneous (Purchase less)
Total Operations
Plant
Janitorial supplies (Purchase less)
Telephone (Adjust budget to actual)
Total Plant
Total Library
Parking Control
Part time salaries (Use existing law enforcement personnel
for parking enforcement during summer)
Total Proposed LGA Loss Reductions
Total Reductions
e Recap
Required Budgetary Reductions
Total Reductions
Difference (reductions exceed required amount)
10,000
10,000
1,200
500
1,000
300
3,000
300
50
50
300
900
400
1,000
9,900
450
450
900
145,663
179,433
$ 33,770
20,000
$143,382
4,800
$ 9,900
$ 1,450
$159,532
$179,433
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1991 CAPITAL OUTLAY
Administration/Finance
Work Station and Desk
File Cabinets
P.C. and Printer
Microfiche reader/printer
Two Typewriters
$3,000
750
3,000
2,500
1,600
Total
$10,850
Plant/City Hall
Facility Study
Air Conditioner
Roof Fire Hall
Snowblower
$25,000
15,000
37,000
1,650
Total
$78,650
Police
Typewriter
IBM Computer
Camcorder and accessories
Hand held radar gun
Hand held portable radios
GE ranger vehicle radio
Prebreath testers
350
6,325
1,300
2,000
600
1,500
400
Total
$ 12,475
Fire
Adjustable stands for exhaust fans
Electric Motor for hurst rescue tool
Motor driven exhaust fan
New computer printer
500
2,500
1,200
500
Total
$4,700
Civil Defense
Siren
$36,000
Public Works - General
Tape Binder for Plans
$500
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streets
Shop
1991 CAPITAL OUTLAY
Grader or Sweeper
$90,000
Gas Tank Removal
Testing Equipment and Tools
$50,000
6,000
Total
$56,000
General Fund Total
$289,175
Library Fund
Parks
Sewer
Parking
Printer
Fiche Cabinet
Large screen television
Photocopier
central site equipment/years lease purchase
Telecommunications equipment
Terminals 9 @ $500/each
Light pen for reference
Other building capital expenses
$400
1,000
2,300
3,500
23,333
10,000
4,500
750
2,883
Total
$48,666
Cushioning material under playground apparatus
Drinking fountains (6)
$18,000
7,000
Total
$25,000
Lift Station
Pickup Truck
75,000
25,000
Total
$100,000
One desk
Vehicle emergency lights
Vehicle lettering costs
One GE ranger vehicle radio
One right drive jeep type vehicle
500
500
200
1,500
10,000
Total
$12,700
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1991 CAPITAL OUTLAY
Lily Lake Fund
Relight outside of Arena
GRAND TOTAL
5,000
$480,541
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1991 CAPITAL OUTLAY
Administration/Finance
Work Station and Desk
File Cabinets
P~C. and Printer
Microfiche reader/printer
Two Typewriters
$3,000 )t
750 )t
3,000
2,500
1,600
Total
$10,850
Plant/City Hall
Facility Study
Air Conditioner
Roof Fire Hall
Snowblower
$25,000 t: _
15,000 ~
37,000 *"
1,650
Total
$78,650
Police
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Typewriter
IBM Computer
Camcorder and accessories
Hand held radar gun
Hand held portable radios
GE ranger vehicle radio
Prebreath testers
350 -
6,325
1,300
2,000
600
1,500
400
Total
$ 12,475 ~
Fire
Adjustable stands for exhaust fans
Electric Motor for hurst rescue tool
Motor driven exhaust fan
New computer printer
500
2,500
1,200
500
Total
$4,700
Civil Defense
Siren
$36,000 7f
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Public Works - General
Tape Binder for Plans
$5uu
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1991 CAPITAL OUTLAY
streets
Grader or Sweeper
.1
$90,000
Shop
Gas Tank Removal
Testing Equipment and Tools
$50,000
6,000
Total
$56,000
General Fund Total
$289,175
Library Fund
Printer
Fiche Cabinet
Large screen television
Photocopier
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Central site equipment/years lease purchase
Telecommunications equipment
Terminals 9 @ $500/each
Light pen for reference
other building capital expenses
$400~. ~
1,000
2,300 .......-
3,500
23,333
10,000
4,500
750
2,883
Total
$48,666
Parks
Cushioning material under playground apparatus
Drinking fountains (6)
Total
$18,000
. 7,000 CUooo c?) 5 fit? 0
$25,000
Sewer
Lift Station
Pickup Truck
75,000
25,000 .- i)
Total
$100,000
Parking
One desk
Vehicle emergency lights
Vehicle lettering costs
One GE ranger vehicle radio
One right drive jeep type vehicle
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Total
500
SOO
20G
1,500
kO,OOO
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$12,700*
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5,000 it ~0CH)
$480,541
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1991 CAPITAL OUTLAY
Lily Lake Fund
Relight outside of ~ena
GRAND TOTAL
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THE BIRTHPLACE OF MINNESOTA ~
e DAVID MAWHORTER
PUBLIC SAFETY DIRECTOR
POLICE CHIEF
GORDON SEIM
FIRE CHIEF
DEPARTMENT OF PUBLIC SAFETY
DIVISION OF POLICE
M E M 0 RAN DUM
-ro =
NILE KRIESEL, CITY COORDINATOR
FROM =
D. P. MAWHORTER, PUBLIC SAFETY DIRECTOR
DATE =
FEBRUARY 3, 1991 and ammended February b, 1991
RE=
BUDGET REDUCTION ALTERNATIVES
As you requested in our meeting of February 1, 1991, I am submitting
budget reduction alternatives. These alternatives are in no
part icul ar ot~der. ThE?y SifJlpl Y t~ept~esel"lt al tet~l"lat i ves that the
department may use in budget cutting measures. As you will see, they
all represent service cuts as well as budget cuts. Because of this,
I have il'"lcluded both Pt~CIS al"ld CC'l'"IS to each. I feel that it is the
Council's decision as to which service cuts to make in the Public
Safety Department. Therefor, I will make no recommendation as to
which alternativeCs) to use in reaching budget balancing efforts. As
always, I will be available for questions and further clarification
if l'"leeded.
EQb!G~_Q~e8BI~~~I_8bI~B~8I!~~~
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2BEI_I!~~_QEE!~~B_~~RY!~~_~YI~
Suspend all 7 P.M. to 3 A.M. day off shifts on Friday and
Saturday nights.
Savings $ 2,534 salary, $304 PERA total $ 2,838.00
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At present, we have budgeted to place a part time officer on
the 7p to 3a shift on all Friday and Saturday nights when
the regular officer assigned that shift is off duty. If we
suspend this practice, there will be many times when the
anticipated calls for service will be much greater than the
number of officers available to handle them. This will also
mean that during our times and days of each week (Fridays
and Saturdays from 7pm to 3am) when our calls for service
are the greatest, there will be only 3 officers on duty
during the swing shift and 2 officers on duty during the
graveyard shift. This is not a safe staffing level because,
FOfIT1 2091 Disk STW-'
212 North Fourth Street, Stillwater, Minnesota 55082
Police Phone: 612-439-1314 or 612-439-1336
E:iro Dhnno. ~1 ?_Ll':lQ_~1?rl
duri ng heavy service call times officers wi 11 be placed {.
danger quite frequently due to the lack of assistance
available. It will also mean that the department will not
be able to "r~espe<l'"ld to all calls fO"r~ se"r~vice il'"l a p"r'ompt a
manner. Some pee<ple will have te< wait fe<r an extended ~
period of time to get police service. This will lead to
me<re citizen complaints.
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2BBI_I!~~_QEE!~~B_~~By'!~~_gYI~
Suspend part time officer Friday and Saturday Summer Power
Sh i ft .
Savings $ 4,344 salary, PERA $521
total
$4,855.
We have budgeted an additional part time officer on Friday
and Saturday nights from 7pm to 3am during the summer months
(June thre<~gh September). The additional e<fficer enables us
to "r~espol'"ld: to the added wO"r'k load dtwil'"lg this time pe"r~iod.
The suspen~ion of this position will add greatly to the
strained work load we deal with in the summer time. This
will mean added danger to the officers and a general
inability of the department to respond quickly to emergency
services. Our method of reporting calls for service
indicate that we deal with a population estimated to be over
30,000 in the summer months.
BhIsBl::IBI1Y.!:;_11'2
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Suspend part ti~e officer special events monies.
Savings $ 1,358 salary, PERA $ 153 total
$ 1, 521.
Currently, we budget for 150 hours of special event
services. These service hours are for security for such
events as the Tram 250 bike race, the Fourth of July
celebratioh, city sponsored events in the park, American
Cancer Jai~ and Bail, and other national charity events that
are drawn ~e< this area. If we suspend this service, we will
have to bill the function and it's SPOl'"ISO"r'S di"r'ectly fO"r~ the
se"r~vice we p"r~ovide. 1'r1al'"ry of these se"r~vices cause such an
inconveniehce to the general population that we can not let
them go Ol'"r! with out police assistal'"lce. This will lead to
criticism ~rom the event sponsors regarding our
unwillingn~ss to cooperate with them.
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e8RI_II~g_QEE1.GgR_~gB.Y1.Gg_GYI~
Suspend part time officer Lumber Jack Days monies.
Savings $ 1,810 salary, $ 217 PERA, total $ 2,027.
This alternative, along with it's counter part regarding
full time over time, will mean that the sponsors of Lumber
Jack Days will have to pay for the hours of patrol dedicated
to the event. We substantially cut back on the hours we
spent on LJD last year in an effort to save money. We can
ne,t cut back aY'IY mO"r~e hc"_ws and st i 11 p"r~ovide adequate
security during this event.
8bI~RN8I.!~~__!!:9
EYbb_I!~E;;_QYE;;B_I!ME;;_EQR_bYM~E;;B_J8G~_R8Y~
Savings estimated at $1,680.
We have budgeted $1,500 in salary and $180 in PERA costs for the
1991 Lumber Jack Days. We incur a liability that is much
greater than the $1,500 in over time salary during this event.
Most officers take the over time hours they earn during this
event as compo time. As stated in #4 above, we have already cut
the number of hours we used to spend on LJD and we can not cut
them any further and still maintain the necessary police presence
necessary to handle the event safely. If this is cut, the
sponsors of the event would have to pay the actual costs for
police services that they incur.
8bIgB~8.II~t;;_!!~
~b1.M1.~8I!QN_QE_et;;~I_GQNIRQb_~QN1.t;;~
SaviY'lgs $1,830.
We have budgeted $2,200 for 1991 for this service. Because we
are already into February, the actual savings for cutting this
item would be $1,830. If this is cut, we would no longer be able
to have a pest control program that is on - going in nature. We
could handle it on a case by case basis. There is no money
budgeted for this though. We may have to handle pests in persons
property as nuisances and respond to them as we do other
nuisances in the city.
.... "
8~I~R~8II~s._~E
I~~_b8Y_QEE_QE_Q~~_Bs~QBQ~_e~R~QN_IQ_Q~~_=_~8bE_II~s
Savings $15,204 totally.
e
The reduction of one of the two full time records persons to one
- half time would create substantial work load problems in the
records area of the department. This would mean that we would
not be able to operate our records function at it's current
level. Our response to citizen requests for information would
suffer because it would take longer and we would not be able to
keep all the information we currently do.
8bI~B~8II~~__!!~
~IQe_e!~~I~~_Ye_~8I~
Sav i rigs $2, 100
Yes, we pick up cats. We picked up 35 last year. The costs of
impounding animals will go from $50.00 per animal to $50.00 per
animal next year. The cost savings here is estimated at $2,100,
however, this may be eaten up by increased dog pick - ups. If we
stop this practice, we will be complained about by the citizens
who have grown used to calling the police for any problem related
to arlimals.
8b.I~R~8II~~__!!~
bIM!I_~8G8IIQ~_Y~8G~_IQ_Q~bY_Q~~_QEEI~~R_QEE_EQB_~8~81IQN_8I_QN~_IJ~~
Estimated savin~s $5,000
We currently haVe over one man year of vacation available in the
police department. We now allow one officer per shift to be on
vacation at anyone time. If we implement this cut, only one
officer on the department could be on vacation at one time. This
means that many officers will not be able to take a vacation
durirlg the summel"~ f1lCf)'",ths. This, I am sUl"~e, will cause erIOl"~rnous
morale p~oblems in the department. Sick time usage will go up
and productivity will go down drastically.
E!B~_Q~e8BI~~NI_8bI~BN8II~~~
Budget cuts within the fire department will be very difficult if not
impossible to make. We cut the budget to a very minimum needed to
opel"~ate at the begin,ning of the budgE?t cycle. We explol"~ed the
possibility elf goi1'",g: to a squad set up the pal"~t paid pel"~~5o),"fY"Iel
response to fires. This proved to be not cost effective (it would
cost more to do thi then we are currently budgeting for).
e
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The only options available for budget cuts in the fire department are
as folleews.
HbI~B~8II~~__.!!l
~IQe_B~~eQNRING_IQ_~~R~G8b_G8bb~
Estimated savings, $1,605
This alternative weeuld mean that fire perseennel weeuld no longer
respeend to aid ambulance personnel with medical emergencies.
This alternative does neet suspend fire respeense een rescue
situatieens. It weeuld suspend fire personnel respeense to medical
situatieens where fire personnel act at the third member on the
ambulance crew. Examples eef this type eef situatieen include
assisting with CPR at the scene, aiding in carrying perseens to
the ambulance and aiding with patient care on the way tee the
hc.spital.
8bI~BN8II~~__:!!g
~H8BGING_8~IY8b_GQ~I~_EQB_EIBg_e~B~QNN~b_B~~eQN~~_IQ_E8b~~_8b8B~~
Estimated savings,
$3,212
The fire department responds to quite a few alarms that are false
in nature. As a matter eef fact, meest eef the alarms we respeend to
are false. Some are caused by the weather but meest are caused by
careless empleeyees or correctable mechanical preeblems. They
still come on a regular basis though. This ceests the department
alleet of money because we dee a page eeut feer most all of them. Tee
save this expense we would have to enact an eerdinance that would
enable us tee charge actual expenses for all false alarms that the
fire department respond tee.
F~8B~I~G,__GQt~IBQb
We have $1,450 budgeted feer part time help, feer the summer, in the
parking budget. This ceeuld be cut from the budget. If this is done,
it will mean thhhttb~ennubb~robfhbutl~sagM~11bfu~ef6~rppak~~gg
enfeercement will go deewn.
/.,
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STILLWATER AREA
ECONOMIC DEVELOPMENT
CORPORATION
,January 24, 1991
Honorable Wally Abrahamson, Mayor
City of stillwater
216 North Fourth street
Stillwater, MN 55082
RE: SAEDC Funding for Next Three Years
Dear Mayor Abrahamson:
Now, more than ever, we need stillwater's support! Yes, the
stillwater Area Economic Development Corporation (SAEDC) is at a
critical stage in its growth.
Stillwater is the key to completing this important economic
development partnership.
We have come a long way from the idea of the Chamber of Commerce
Committee on Business and Industry. The vision of that early
group, that of a pUblic/private economic development
partnership, has been realized; but we still are missing one
important piece.
Our fund development drive has proven most rewarding in that
both Bayport and Oak Park Heights have both pledged $5,000.00
for each of the next three years to help us launch our most
ambitious work program thus far. Our private sector donations
are building wii..;iJ. almost $10,000.00 pledged to date and We hope
to reach our goal of $30,000.00 by March of 1991.
Our non-prOfit corporation has been run by volunteers up until
now, however, we want to make the transition to a proactive
staff to improve our economic development efforts. As outlined
in the attached brochure, we need your support now and a pledge
for the next three years to help make our proposed work program
a success. Ten thousand dollars earmarked for economic
development for each of the next three years would enable you to
look to SAEDC for your economic development efforts and provide
a strong voice of approval to the pUblic/private economic
development partnership in this area.
e
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\:)'r
P,O, BOX 21 . STillWATER. MINNESOTA 55082
Honorable Abrahamson
Page 2
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We look forward to YQur positive response to this invitation to
participate. Shouldiyou have any questions, please do not
hesitate to contact me.
Sincerely,
R~~ &OCkye
President
Isb
Attachment
cc: Ann BOdlovick, Council Person
Tom Farrell, Coqncil Person
Gary Funke, Courlcil Person
Roberta Opheim, Council Person /'
Nyle Kriesel, city Coordinator v
David T. Magnuson, Attorney
Diane Deblon, Finance Director
steve Russell, Community Development Director
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".
MEMORANDUM
TO:
Mayor and City Council
FR:
City Coordinator
DA:
February 8, 1991
HE:
INCOME LIMITS FOR GARBAGE WAIVERS
Accompanying this memo is an application for garbage fee waiver and a 1991 income
limits schedule that I would suggest we use for determinatio~~ligibility for
the waiver of garbage fees. The income limits shown is used by Met Council (and
Washington County HRA) to determine eligibility for subsidized housing and I
think it would also be appropriate for our usage.
The other issue involved is how to treat other assets such as savings and/or
checking account balances. Met Council (and the HRA) use actual interest earned
or a minimum of 5-1/2 percent of the balance. I have no idea how much interest
is being earned on the savings shown in the application ($80,000). However,
using the standard minimum of 5-1/2 percent, an annual interest income would be
estimated to be $4,400 (.055 x $80,000). Adding this to the other income shown,
would produce an estimated income of $10,880 (462 + 78 x 12 + 4,400). This would
appear to be well within the income limits shown on the schedule for two people
(i.e., $18,001). Therefore, I would recommend using the 5-1/2 percent standard
interest calculation and approve the request for waiver of fees for this
particular application.
Administrative Code No. /3 - 7.~
FINANCIAL DISCLOSURE STATEMENT
e
1.
Is anyone in your family who}is living
employed? Yes ~No
If YES, please list the individual
employer and how much he or she makes
with you now, currently
who is working, the
each month.
INDIVIDUAL
EMPLOYER
MONTHLY SALARY
/?tiAU~ r~ ~_
2.
List the amount of money your family receives each month from
any of the following sources:
(How much is received each month and
who receives it?) -
KINDS OF INCOME MEMBERS OF FAMILY
RECEIVED HUSBAND , WIFE WHO LIVE WITH YOU
1. Social Security
(Exact amount of Lffo:J- 00 1 tJ 00 '~
the check)
2. Veteran's Benefits
3. Other Retirement
4. Money from Renters
5. Unemployment Ins.
6. Workers' Compo
7. Disability Ins.
8. Stock Dividends
or Interest
9. OTHER
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(over)
e
_Y
Administrative Code No. /3 - 9..5-
3. List any Real Estate you own or are buying other than your home,
if any:
~
4. If you have not made all of the payments on your home, list your
monthly payment:
House Payment:
$
()-
per month
5. List your current year's property tax
193.J.
$
6. List your Financial Assets (if greater than $10,000)
Cash on Hand
Savings Accounts q ~~f
Stocks, Bonds or Securities
Life Insurance
Other
7. List any unusual monthly expenses for which you are committed
to, such as hospital/medical payments:
TO WHOM
J~ SiV
f
AMOUNT
$ 9(}J~-
I
$
$
- - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - -
APPLICATION
'ill BE COMPlETED BY THE CITY
APPROVED DENIED
Date
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Number of Persons
One
Two
Three
Four
Five
Six
Seven
Eight or more
1991 INCOME LIMITS
BASED ON
SECTION EIGHT RENTAL ASSISTANCE PROGRAM
Very Low Income
$15,750
$18,001
$20,250
$22,500
$24,300
$26,100
$27,900
$29,700
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MEMORANDUM
TO:
Mayor and city Council
FR:
City Coordinator
DA:
February 7, 1991
RE:
RECYCLING BIN GRANT AGREEMENT
Accompanying this memo is the agreement for the recycling bins. The agreement
obligates the City to:
1) Purchase 4,600 containers;
2) Pay on 1(2 the purchase cost of the containers ($22,195);
3) Implement the recycling work programs; and
4) expend project costs not eligible for grant or match funds
(i.e. 1991 - 1993 budgets).
The grant agreement appears to be consistent with the grant application and my
understanding of the grant program requirements. I would recommend approving
the agreement and to authorize the Mayor to sign the agreement.
It will probably take about 2 weeks before we order the containers and an
additional 4 weeks before we receive them. The Solid Waste Advisory Committee
will be meeting Monday, February 11, 1991 to develop a container distribution
plan. I would anticipate that the containers will be distributed on or about
April 1, 1991.
0)
METROPOLITAN COUNCIL
Mears Park Cellfre. 230 East Fifth Street,.St. Paul. MN 5510/-/634 6/2 29/-6359 FAX 6/2 29/-6550 TrY 6/2 29/-0904
January 28, 1991
Nile Kriesel, City Coordinator
City of Stillwater
216 N Fourth St
Stillwater MN 55082
Dear Nile:
Congratulations on receiving a residential recycling bin grant from the Metropolitan
Council!
A notice of the orientation meeting, agenda, sample grant agreement and report forms
has been mailed to you under separate cover.
Enclosed are two copies of the grant agreement for the mayor to sign. He should sign
on page 5 only. DO NOT fill in any other blanks, as these will be handled by the
Council administrative staff. You have 45 days from the date of this letter to return the
signed grant agreements.
After both grant agreements have been signed and returned to the Council, they will be
executed. I will send you an original executed grant agreement for your files.
If you have any questions, please call me at 291-6499.
See you at the orientation meeting on February 4, 1991.
Sunny Jo merson
Grants Assistant
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Contract No.
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RESIDENTIAL RECYCLING BINS GRANT AGREEMENT
BElWEEN THE METROPOLITAN COUNCIL
AND
CITY OF STILLWATER
THIS AGREEMENT is entered into this _ day of
Metropolitan Council, ( the "Council"), and City of Sti llwater
(the "Grantee").
,19_, by the
WHEREAS, the Council is authorized by Minnesota Statutes ~ 473.844 to make project grants for
landfill abatement activities; and
WHEREAS, the Council has approved a Residential Recycling Bins Grant Program to assist
metropolitan area municipalities with the purchase of residential recycling bins for landfill
abatement in the metropolitan area; and
WHEREAS, the Grantee has submitted an application for a Residential Recycling Bins Grant;
and
WHEREAS, the Council has reviewed the application and desires to assist the Grantee by the
award of a Residential Recycling Bins Grant; and
WHEREAS, the Grantee's project is in conformance with Wash; ngton
Management Master Plan.
County's Solid Waste
NOW, THEREFORE, the Council and the Grantee agree as follows:
I. GRANTEE PERFORMANCE OF GRANT PROJECT
1.01 Grant Project Activities. The Grantee agrees to perform and complete the grant
project as described in the Grantee's application for grant assistance, incorporated in this
agreement by reference, and in accordance with the terms and conditions of this
agreement. Specifically, the Grantee agrees to perform the work program activities
described in Appendix A, which is attached to and incorporated in this agreement.
1.02 Material Representations. The Grantee agrees that all representations contained in
its application for grant assistance, including any representations based upon which the
Council gave the Grantee a preference in the award of this grant, are material
representations of fact upon which the Council relied in awarding this grant and are
incorporated in this agreement by reference. In awarding this grant, the Council may have
established conditions which the Grantee must fulfill in order to receive grant funds. The
Grantee agrees that its acceptance of this grant with these conditions is a material
representation of fact that the Grantee will fulfill the conditions.
II.
AUTHORIZED USE OF GRANT PROCEEDS AND MATCHING FUNDS
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2.01 Authorized Uses. The Grantee is authorized to use the grant funds only in payment
of the line item costs, with no greater than a ten percent (10%) variance from the
budgeted line item cost, as specified in Appendix B, which .isattached to and incorporated
in this agreement. No other use of grant funds is permitted. Grant and matching funds
may be used only for the actual purchase price of the residential recycling bins plus
freight, and cannot be used to pay for other expenses associated with the project.
Recycling bins purchased must contain recycled materials.
III. GRANT AMOUNT AND DISTRIBUTION
3.01 Total Grant Amo~nt. The Council shall pay to the Grantee a total grant amount of
$ 22.195.00 . In no event will the Council's obligation under this
agreement exceed the total grant amount, nor will the Council's obligation exceed fifty
percent (50%) of the actual purchase price of the recycling bins plus freight, nor will the
Council's obligation exceed $5.00 per household. The Council shall bear no responsibility
for cost overruns which may be incurred by the Grantee in performance of the grant
project.
3.02 Grantee's Match.' The Grantee has an obligation under this grant agreement to
share in the costs of th~ project by providing at least a fifty percent (50%) cash match.
Accordingly, the Grant~e agrees to provide a cash match of at least fifty percent (50%) of
the actual purchase prif of the recycling bins plus freight.
3.03 Distribution of Grant Funds. Within one (1) month after the Grantee places the
recycling bins into use, the Grantee must deliver to the Council a request for payment of
grant funds, accompanied by receipts, paid invoices, or other expenditure documentation
requested by the Council, evidencing the Grantee's purchase of the recycling bins. Within
fifteen (15) working days after authorized Council staff approve the Grantee's request and
documentation, the Council shall distribute the grant funds to the Grantee.
Reimbursement of any cost is not to be construed as a Council waiver of any Grantee
noncompliance with this agreement.
i
IV. ACCOUNTING AND RECORD REQUIREMENTS
I
!
!
4.01 Documentation of Project Costs and Income. All costs charged to the grant project,
whether paid with grant proceeds or with matching funds, must be supported by proper
documentation, including properly executed payrolls, time records, invoices, contracts, or
vouchers, evidencing in detail the nature and propriety of the charges. The Grantee shall
also maintain records of any revenue resulting from performance of the grant project,
which is received by th~ Grantee during the Project Activity Period defined in article VI,
paragraph 6.01.
4.02 Accounts and Records. The Grantee agrees to establish and maintain accurate,
detailed, and complete ~eparate accounts and records relating to the receipt and
expenditure of all grant! funds and cash matching funds required by this agreement,
including all project dO<fuments, financial records, and supporting documentation. These
project accounts and reCords shall be retained intact by the Grantee for at least three (3)
years following the end 'of the Grant Period set forth in article VI, paragraph 6.02. These
requirements shall survive closeout of the grant agreement.
4.03 Audit. The abov~ accounts and records of the Grantee shall be audited in the same
manner as all other accounts and records of the Grantee are audited, and may be audited,
copied, or inspected on. the Grantee's premises or otherwise by individuals or
organizations designate<!l and authorized by the Council staff at any time following
-2-
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v.
reasonable notification during the Grant Period and for a period of three (3) years
following. These requirements shall survive closeout of the grant agreement.
REPORTING AND MONITORING REQUIREMENTS
5.01 Timing and Form of Reports. During the Grant Period, the Grantee shall provide
the Council with three (3) Annual Reports regarding project activities, due one, two, and
three years from the date of execution of this agreement. The Grantee shall also submit a
Final Narrative Report discussing results of the project, due no later than two (2) months
after the end of the Project Activity Period. The Grantee shall submit the Annual
Reports on forms provided by the Council. The Grantee agrees to report completely and
to provide the Council with any additional or follow-up information as may be requested
by Council staff.
5.02 Copies. The Grantee agrees to provide copies of the reports specified in paragraph
5.01 to organizations and individuals upon request during the Grant Period.
5.03 Other Monitoring Activities. To assist the Council in monitoring compliance with
the grant agreement, the Grantee agrees to attend Grantee meetings as requested by
Council staff and to permit site visits by Council staff, during business hours, upon
reasonable notice. The Grantee agrees to submit to the Council a copy of any
promotional information regarding the grant project disseminated by the Grantee during
the Grant Period.
5.04 Changed Conditions. The Grantee agrees to notify the Council immediately of any
change in conditions, local law, or any other event that may affect the Grantee's ability to
perform the grant project in accordance with the terms of this agreement.
VI. TIMING REQUIREMENTS
VII.
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6.01 Project Activity Period. The Grantee agrees to place the recycling bins acquired
into use for landfill abatement purposes within three (3) months after final execution of
this agreement. The Grantee further agrees to continue to use the recycling bins for at
least three (3) years following the execution of this agreement (the "Project Activity
Period"). The Grantee agrees to conduct the work program activities described in
Appendix A before the end of the Project Activity Period. The Council will not
reimburse the Grantee for any project activities taking place before this grant was awarded
by the Council or after the end of the Project Activity Period. However, the Council
encourages the Grantee to continue to use the recycling bins for landfill abatement
activities beyond the Project Activity Period.
6.02 Grant Period. The Grant Period shall extend from the date of final execution of
this agreement to a date three (3) months following the end of the Project Activity
Period.
GENERAL CONDmONS
7.01 Amendments. The terms of this agreement may be changed by mutual agreement of
the parties. Such changes shall be effective only upon the execution of written
amendmentS signed by authorized representatives of the Council and the Grantee.
-3-
4,j
7.02 Title. Title't() the recycling pins shall remain witlftl1e.Grantee during the Project
Activity Period. Accordingly, the Grantee'shall take reaSonable measures to protect and
defend its title interest and shall keep the recycling bins free and clear of any liens,
encumbrances, or other claims.
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7.03 Risk of Loss. The Grantee bears the risk of loss of, damage to, or destruction of
the recycling bins. No such loss, damage, or destruction shall relieve the Grantee of its
obligations under this agreement.
7.04 Noncompliance by Grantee. If the Council finds that there has been a failure to
comply with the provisions of this agreement, the Council may terminate the agreement at
any time following seven (7) days' written notice to the Grantee and upon failure of the
Grantee to cure the default within the seven-day period. If the Council finds that the
Grantee's noncompliance is willful and unreasonable, the Council may terminate or
rescind this agreement and require the Grantee to repay the grant funds in full or in a
portion determined by the Council. Nothing herein shall be construed so as to limit the
Council's legal remedies to recover grant funds.
7.05 Repayment of GI1tnt Proceeds. If the recycling bins are not used for at least three
(3) years from the datelof final execution of this agreement for landfill abatement
activities, the Grantee ~hall return the Council's pro rata share of grant proceeds within
thirty (30) days of the qate the recycling bins cease to be used for landfill abatement
activities. The Council's pro rata share shall be calculated by multiplying the Council's
total grant amount by the number of months the recycling bins were actually used for
landfill abatement activities, and dividing the product by 36.
7.06 Unauthorized Use of Grant Proceeds. Upon a finding by Council staff that the
Grantee has made an unauthorized or undocumented use of grant proceeds, and upon a
demand for repayment issued by the Council, the Grantee agrees to promptly repay such
amounts to the Council~
!
7.07 Termination by Qrantee. This agreement may be terminated by the Grantee at any
time upon written notice to the Council. However, termination will not necessarily relieve
the Grantee of respons~bilities to the Council under this agreement.
I
7.08 Indemnification. IThe Grantee assumes liability for, and agrees to indemnify, protect
and hold harmless the Council from any liabilities, obligations, losses, damages, claims,
injuries, penalties, costs and expenses, including reasonable attorney's fees, arising out of
the manufacture, use, condition, operation or ownership of the recycling bins.
7.09 Public Data. Th~ Grantee acknowledges that the results of the grant project, the
reports submitted, and 'ilny new information that is developed with the assistance of this
grant is in the public dqmain and may not be copyrighted or patented.
7.10 Equal Employme~t Opportunity; Affirmative Action. The Grantee agrees to
comply with all applica~le laws relating to nondiscrimination and affirmative action. In
particular, the Grantee agrees not to discriminate against any employee, applicant for
employment, or partici~ant in this project because of race, color, creed, religion, sex,
marital status, status wi~h regard to public assistance, membership or activity in a local civil
rights commission, disability, age, or national origin, and further agrees to take affirmative A action so that applicants and employees are treated equally with respect to all aspects
of ,.,
employment and compensation.
-4-
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The Grantee further agrees to take affirmative action to include the partiCipation of
targeted group businesses (TGB's) in the performance of work program activities,
whenever possible. The Grantee agrees to contact the Council to obtain a list of certified
TGB's and to make a good faith effort to include participation by TGB's in any contract
to be let using grant funds.
7.11 Acknowledgment. The Grantee shall appropriately acknowledge the grant assistance
made by the Council in any promotional materials, reports, and publications relating to the
grant project.
7.12 Compliance with Law. The Grantee agrees to conduct the grant project in
compliance with all applicable provisions of Federal, state, and local laws.
7.13 Permits and Approvals. The Grantee is responsible for providing all local and state
permits, licenses, and authorizations necessary for the grant project.
7.14 Effect of Project Closeout. The Grantee agrees that project closeout does not
invalidate continuing obligations imposed on the Grantee by this agreement. Project
closeout does not alter the Council's authority to disallow costs and recover funds on the
basis of a later audit or other review, and does not alter the Grantee's obligation to return
any funds due to the Council as a result of later refunds, corrections, or other
transactions.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their
duly authorized representatives on the day and year first above written.
GRANTEE:
METROPOLITAN COUNCIL
By Wally Abrahamson
By
David Renz, Executive Director
Its
Mayor
91resbin
-5-
/
/
/
/
/
Provide recycling educa-
tional and promotional
material to residents.
Provide recycling educa-
tional and promotional
material to residents.
Provide recycling epuca-
tional and promotiopal
material to residents.
Provide recycling educa-
tional and promotional
material to residents.
Provide recycling educa-
tional and promotiQnal
material to reside~ts.
City newsletter
Flyer
City newsletter
Flyer
City newsletter
City newsletter
City newsletter
Flyer
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*May be earlier depending upon final grant approval date.
.,.:..L ..
Appendix A .
.:--;:-.,.....
. t.o-.. ... ,,-"'
Oct, 1992
Nov, 1992
Jan, 1993
Feb, 1993
April, 1993
July, 1993
Oct, 1993
Nov, 1993
. I. '!;c' ~ ,
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1991 1992 1993
$ 4,289 $ 4,460 $ 4,639
80,640 83,520 86,850
4,800 4,800 4,825
1,500 1,500 1,500
1,010 1,050 1,050
$92,239 $95,330 $98,864
.
E. INFORMATION ABOUT PROJECT FINANCES.
1. Residential Recycling Bins Grant Project Budget.
Residential
Total Recycling
Project Local Bins
Budget Item Cost Match Grant
Residential Recycling
Bin Purchases $44,390 $22,195 $22,195
Freight N/A
Applicable taxes N/A
Total $44,390 $22,195 $22,195
Project costs not eligible for grant or match funds:
1990
Salaries & Fringes
Recycling Services -
CUrbside Services
Donation Center
Printing
Postage
$ 4,124
52,286
4,775
1,473
Total
$62,658
2. Itemized Project Costs:
Budget Items
Salaries and Fringes
1990 (120 hours @ $34.37)
1991 (120 hours @ $35.74)
1992 (120 hours @ $37.17)
1993 (120 hours @ $38.66)
Recycling Services Contract
1990 (4,775 h.h. X .75 x 9 mo. = 32,231)
(4,775 h.h. x 1.40 x 3 mo. = 20,055)
1991 (4,800 h.h. x 1.40 x 12 mo. )
1992 (4,800 h.h. x 1.45 x 12 mo. )
1993 (4,825 h.h. x 1.50 x 12 mo. )
Printing/Publishing
1990 -
Newsletter(4 x $923 (1/4))= $923
Flyers (2 x $275) = $550
1991 -
Newslett~r (4 x 950 (1/4)) = $950
Flyers (2 x $275) = $550
-
Appendix B
Amount
$ 4,124.40
4,288.80
4,460.40
4,639.20
$52,286.00
80,640.00
83,520.00
86,850.00
$ 1,473.00
$ 1,500.00
"
PS-09079-01 (8/85)
PHONE 612-296-6159
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
LIQUOR CONTROL DIVISION
333 SIBLEY · ST. PAUL, MN 55101
APPLICATION AND PERMIT
FOR A 1 to 3 DAY TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
Stillwater Jaycee's
DATE ORGANIZED
1931
CITY
NO. OF MEMBERS
35
TAX EXEMPT NUMBER
41-1375963
P.O. Box 1
NAME OF PERSON MAKING APPLICATION
Paul J. Zugschwert
DATES LIQUOR WILL BE SOLD? (1 TO 3 DAYS)
March 2, 1991
ORGANIZATION OFFICER'S NAME
Michael Mikulski, President
ORGANIZATION OFFICER'S NAME
Jeannie Mikulski, Treasurer
ORGANIZATION OFFICER'S NAME
Paul Zugschwert, Director
stillwater
BUSINESS PHONE
(715 ) 386-1744
DOES ORGANIZATION HAVE A CHARTER
'* Yes 0 No
ADDRESS
STATE ZIP CODE
MN 55082
HOME PHONE
(612 ) 439-6880
GENERAL PURPOSE OF ORGANIZATION
Community betterment
STREET ADDRESS
stillwater
ADDRESS
Stillwater
ADDRESS
2213 Oakridge Rd, stillwater
Location where license will be used. If an outdoor area, describe.
Historic Courthouse
101 West Pine street
Stillwater, MN 55082
Fundraiser
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor licensee providing
the services.
No
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage.
(Note: Insurance is not mandatory)
Yes Norwest Commerical; $500,000 coverage
APPROVAL
CITY OF
DATE APPROVED
CITY FEE AMOUNT
LICENSE DATES
DATE FEE PAID
APPROVED LIQUOR CONTROL DIRECTOR
SIGNATURE CITY CLERK
NOTE:
Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the City Clerk at least 30 days before the event.
Q~ w~\\ ~
PRdcEEDS TO BENEFIT ~ 4:'D ~lSDQ'
HISTORIC COURITHOUSE RESTOR~ TIC _ ~ ~~~ ", "
CURRENT P~OJECT: Handicap Accessi. _ _ ~_, . \\OJ, ll.U
\~~.;..\ \\~\.. Nve
TICKETS AV A/LABLE: From Jaycee W s:::'\Siv~ ~\"'" \e ^-illl
or Historic Courthousf Coordinator's Office (61 C'\S ~T\t)
BRING YOUR FRIENDS TO A PARTY WITH A PURPOSE
For a FUNDtastic Evening ,
1'1"1. LEG.AL...
Casino At "'he Courthouse
SA TURDA Y, MARCH 2, 1991 .7:30 p.m.
WASHINGTON COUNTY HISTORIC COURTHOUSE
3rd and Pine ptreets, Stillwater, Minnesota
Las Vegas Style Games, Bingo & Drawings for Prizes
Entertainment
Admission Includes: A Pocket Full of Casino Money
Drawing Entry
~ 1 Q J Snacks
. · · . ,_ Dessert Buffet ~
Ic~h~ar: Champagne, Beer, Wine & Soft D:S
TICKETS: $20.00 in advance; $25.00 at the door
SPONSORED BY STILUWATER JAYCEE'S
.'
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;v.
J /~ i'~ ]. G '1 9 9 i
LG240
(11/19190)
Minnesota Lawful Gambling
~egistration to Conduct an Excluded Bingo or Raftle
e
Washinqton County Historic Conrthou!';e
Street
101 W. Pine Street. Stillwater. MN 5S082
City State Zip code
Type of organization (check one): 0 Fraternal - 0 Religious 0 Veteran !Xl Other nonprofit organization
Is your organization currently licensed by the Gambling Control Board?
Check one
IXJ No 0 Yes If yes, your organization may not apply
to conduct excluded bingo.
o The bingo will be conducted (up to 12 consecutive days) in connection with a: 0 County Fair 0 State Fair fX) Civic Celebration
~ The bingo will be one of four or fewer bingo events the organization will hold this year.
Date(s) of bingo event March 2, 1991
How many consecutive days will bingo be played?
1
How many times has your organization held
a bingo event in the current calendar year?
n
Name of person in charge of bingo Marlene Workman
Phone ( 612) 430-62..33
Dates of raffle drawing March? 1 991
Total market value of raffle prizes $ 72 S .00
Paul Zugschwert, Stillwater J.C.'s
Name of person in charge of raffle Marlene Workman, Hist. Courthouse
439-6880
Phone ( 612) 43 0 - 3 ? 3 ?
The information provided above is complete and accurate to the best of my knowledge.
Name (please print)
Date
--
e
Send the completed registration form to:
Department of Gaming - Gambling Control Division
Rosewood Plaza South, 3rd Floor
1711 W. County Road B
Roseville, MN 55113
Request to Conduct an Excluded Bingo or Raffle, Form LG240
Instructions
'Q:rfigUBgt'!9r:':~I!t1'i~!iit.y..' .........::.:::::::::.::::.........
An organization must:
Be a fraternal, religious, veterans, or other nonprofit
organization
Be duly incorporated as a nonprofit organization with
the Minnesota Secretary of State, .
OR
has been recognized by the Internal R~venue Service
as exempt from income taxation.
:Ek~i:Jd~:i.tBi~g~"':::'::.':':-: .::.....:.;:..... :.' .... ..::..:....:.:.. . ..
When May Excluded Bingo be Continued
Bingo may be conducted without a license 1 it is conducted
in connection with a county fair, the stale fair or a civic
celebration if it is not conducted for m01e than 12
consecutive days in a calendar year !
OR
by an organization that conducts four or fewer bingo
occasions in a calendar.
If your event exceeds these limitations, contact the Gambling
Control Division for the appropriate licensing or exemption
forms.
Restriction:
An oraanization which holds a license to corduct lawful
gambling mav not conduct excluded binao. ~Minnesota
Statute 349.166, Subd.1)
Requirements:
The organization must:
Use the profits for lawful purposes.
Comply with the statute concerning allowable expenses
. from gambling funds.
Use a bingo checker.
Segregate gross receipts in a separat~ gambling bank
account.
I
!
Comply with statutory prize limits. (Minresota Statute
349.211 Subd. 1 &2)
Recordkeeping:
Keep records for three years.
Report any discrepancy of more than ~20 bet~een the
gross receipts reported by the checkers and the gross
receipts determined by the record keeping system to
the Gambling Control Board within five days of the
bingo occasion.
Itemize expenditures as to payee, pur~se, amount, and
date of payment. I
I
!
I
!
I
:..Ex.:"':;.}'..g:i44~~:.Rdffi:~:...:::::.::::.:..::.:..::.'.!.:.::.'j':j'!,
. .......... .... ........ .......0.. .... _ _ ....... ..
.': ': ......::::::::::.... .:::.:::::::~:J~~~~:~~~~~~i~j~:~;:?~~~~::~~~~:~ . .
," .....~..." .",:-'." .". . . . . .
e
When Mayan Excluded Raffle be Conducted
An excluded raffle may be conducted by an organization if
the value of WI raffle prizes awarded by the organization
in a calendar vear does not exceed $750.
If your raffle exceeds these limitations, contact the Gambling
Control Division for the appropriate licensing or exemptions
forms.
Requirements:
The organization must:
Use the profits for lawful purpose
Comply with the statute concerning allowable expenses
from gambling funds.
.gg:m:1?!~.~!gn;:..pj.:jE9m:....:.:'.:.:.:::.:::::,.....;':;:':'::::::::.:...:::.:::.:
Complete the organization information, bingo and/or raffle
information, and chief executive officer's signature portions
of the form.
.llih~rg...tq..:M"g!f:..:t:t!.~:::EgQn..::.::::...::.;::..!:::::::.:::':;:j;::;:;:::;:':...:;..:::.:.:':..:'::j'.:..::.:..:.:'::
Send the form to:
Department of Gaming
Gambling Control Division
Rosewood Plaza South, 3rd Floor
1711 County Road B
Rosevllle, MN 55113
~~R~~Wl€giji~:~t'.i6]~'~Y~t~<<ti'q~:'::.:.'.'::":..:::.::..'.'...:....:.:j.:
Your registration will be acknowledged by signature of the
Executive Director of the Gambling Control Division. A
signed copy will be returned to your organization.
'gU~ti6[tS?:::::::::::::::::::.:::.;':'.::':..:::':::::",:::,:::::',.::,:::::"::'::.'.:::.::.:::::':':':::::::':.:.::....:::...::.I:.::::.:.::..::.::::...:':'H
Call the Gambling Control Division at 612/639-4000.
e
1112/90
e
e
TO:
FR:
DA:
RE:
MEMORANDUM
Mayor and City Council
City Coordinator
February 8, 1991
SALARIES FOR SUPERVISORY PERSONNEL
I am attaching a memo pertaining to supervisory personnel that I previously
submitted to the Council. If time permits, this issue should be addressed
Tuesday night February 12, 1991.
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e
/ ~-;
MEMORANDUM
TO:
Mayor and city Council
FR:
city Coordinator
DA:
December 4, 1990
HE:
SALARIES FOR EXEMPT EMPLOYEES (SUPERVISION)
I am enclosing some information pertaining to the salary structure within the
City of Stillwater and in the Metro Area. Hopefully this information will help
you in setting the salaries for exempt (supervisory) personnel for 1991.
I have also talked to Cy Smythe and he informs me that the average settlement
for all municipal employee groups is 4 percent including exempt employees.
I would like to discuss the salary situation with you at the special meeting
which is scheduled for 4:30 p.m., Tuesday, December 11, 1990. I can answer any
questions pertaining to the attached material at the meeting.
#~
. SUMMARY OF SALARIES
FOR
SELECTED CLASSIFICATIONS
FOR
1990 AND 1991
e
1990
stanton
Average
City Coordinator
Library Director
Finance Director
City Clerk
67,000
N/A
54,500
39,603
Public Safety
Director
Captain
Sergeant
Patrol Officer
56,400
49,700
(1 )43 ,306
(1)38,932
Fire
Fire Chief
Asst. Fire Chief
Captain
Firefighter
49,774
N/A
N/A
(1)34,670
Public Works
Director
Assistant
H.E.O.
57,000
36,700
30,035
Parks/Rec
Director
Ice Arena Manager
Parkkeeper
50,400
N/A
30,035
Community Development
Director
Planner
Building Official
Building Inspector
52,300
38,000
41,200
33,821
N/A = Not Available
Exempt
Annualized
(2)Salary
53,636
44,250
33,500
50,750
48,252
44,010
(3)41,625
40,750
39,254
41,250
32,250
47,308
39,691
1990
Year End
Salary
55,000
46,200
45,000
34,000
52,000
48,252
43,562
40,213
45,000
38,940
39,052
37,338
41,500
40,000
30,831
42,000
33,000
30,831
48,404
36,456
40,250
35,364
1991
45,050
40,213
40,503
38,714
31,954
31,954
36,660
( 1) Does not include holiday pay which is paid to just about every police officer
and firefighter in the metro area.
(2) See copy of Resolution No. 8327 for "annualized" salary determination.
(3) Includes holiday pay of $1,648 plus $3,129 for FLSA hours worked pay
adjustment.
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'"'. ,.'"
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January 31, 1991
CENTRAL S.t\INT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
.,.
191 7 :OOXX S. Greeley Street
Stillwater, MN 55082-6012
(612) 439-8803
Mayor Wally Abrahamson
CITY OF STILLWATER
294 North Fourth Street
Stillwater, MN 55082
Mayor Barbara O'Neal
CITY OF OAK PARK HEIGHTS
14168 North 58th Street
Oak Park Heights, MN 55082
Mayor Beverly Schultz
CITY OF BAYPORT
294 Third Street North
Bayport, MN 55003
\
Dear Mayors and Council Members:
On December 20, 1990, the Joint Cable Commission submitted for
your approval its proposed budget for its fiscal year 1991,
which begins February 1, 1991.
The letter also requested your contribution of $31.25 per
meeting toward the cost of cablecasting your regular council
meetings.
If you have not already responded in writing to the Commission
regarding your decision on the above-mentioned issues, your
prompt response will be greatly appreciated.
The Commission's annual meeting is scheduled for February 20,
1991, at 7:00 p.m. in the Valley Access Channels studio located
at 1913 South Greeley Street, Stillwater (above Tom Thumb in
Greeley Square Building.) The regular monthly meeting will
follow immediately, thereafter.
Sincerely,
94dqh ~cA;It~4t-
Jaclyn Ulrich
Chairperson
mgr
Representing
the Cities of Bayport, Oak Park Heights, and Stillwater
also the Townships of West Lukeland, Baytown, and Stillwater
MICHAEL E. KNUTSON, Chairman
JACLYN ULRICH, Vice Chairperson EDWARD LAWSON
BEV SCHULTZ, Secretary MARY KREIMER-ADRIAN
ANN M. nOD LOVICK, Treasurer PHYLLIS WHITE
DEAN KERN JACK DOERR
f ~ I ."
.~ .".
December 20, 1990
CENTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
1 91 7 XN4{\. S. Greeley Street
Stillwater, MN 55082.6012 _
(612) 439-8803 ..
Mayor Wally Abrahamson
CITY OF STILLWATER
294 North Fourth Street
Stillwater, MN 55082
Mayor Frank Sommerfeldt
CITY OF OAK PARK HEIGHTS
14168 North 58th Street
Oak Park Heights, MN 55082
Mayor Nathan Bliss
CITY OF BAYPORT
294 Third Street N0rth
Bayport, MN 55003
Dear Mayors and Council Members:
Enclosed is the 1991 budget approved by the Central Saint Croix
Valley Joint Cable Communications Commission at its December 17,
1990, meeting. We are submitting this budget for your approval
as required by the Joint Powers Agreement.
Commission members spent much time in discussion of certain
aspects of the budget. We do not anticipate any dramatic
increases in our franchise fees for 1991. Cable television is
more a luxury than ~ necessity, and in tough economic times will
most likely be one ~f the first items used to balance the family
budget. The installation of cable at the two correctional
facilities and at the marinas during the summer months may help
compensate for any lost subscribers.
The Commission Office has a bare bones budget under which to
operate, but a major new expenditure is necessary to properly
insure the Commission and its members. The Commission feels a
strong commitment to continue funding community programming at
the same level as last year. Commission members voted to
eliminate reimbursement of their basic cable service, which had
been instigated ear~ier this year. In most systems this is
provided by the cities, or the franchise fees are adequate to
allow all commissioners to overview the system they are
appointed to monitor.
: Representing
the Cit~es of Bayport, Oak Park Heights, and Stillwater
also the T9wnships of West Lakeland, Baytowll, and Stillwater
e
, MICHAEL E. KNUTSON, Chairman
JACI.YN ULRICH, Vice !Chairperson EDWARD LAWSON
BEV SCHULTZ, Secretary MARY KREIMER.ADRIAN
ANN M. BODLOVICK, ITreasurer PHYLLIS WHITE
DEAN KERN I JACK DOERR
,
~
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Mayors Abrahamson, Sommerfeldt and Bliss
December 20, 1990
Page Two
The area which caused the most discussion was the necessity to
require the government entities to contribute to the cost of
cablecasting their meetings. The cablecaster has done an
admirable job with too little compensation for too long of a
time. We have provided all of the equipment necessary to get
governmental meetings out to the constituents, and I'm sure you
are aware of the ever-increasing number of residents viewing
your meetings. The cost per meeting to your city for a one-man
production will be $31.25. The remainder will be compensated by
funds the Commission has at its disposal. We will be actively
seeking grant moneys in 1991 to help reduce the cost to you even
further, as we feel it is a very worthwhile endeavor and a
service to all of the cable subscribers in the area.
The Commission is appreciative of all of your actions on our
behalf and sincerely regret the necessity of this charge.
Please notify our office of your acceptance of this proposal,
which will be implemented on February 1, 1991, contingent on
your approval.
Sincerely, _ ;7 .
~~~~'
Jaclyn Ulr~~
Chairperson
JU:mgr
Enclosure
cc: Washington County Board of Commissioners
ISD No. 834 Board Members
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CENTRAL SAINT CROIX VALLEY
JOINT CABLE COMMUNICATIONS COMMISSION
FISCAL YEAR 1991
OPERATING AND CAPITAL EXPENDITURE BUDGET
INCOME
Interest Earnings
Franchise Fees
Cablecast Reimb/Government Productions
TOTAL INCOME
EXPENSES
Salary and Benefits ~ Admin Sec'y
Salary and Benefits ~ Cablecast Contractor
Office Supplies
Professional Services
Accounting Help
Legal
Audit
Telephone
Postage
Mileage
Conferences/Meetings~Dues
Print/Publish i
Insurance/Bond
Miscellaneous
Community Programming Support
Office Rent
Photocopier
Capital Outlay
Channel 12 Equipment
Office Furniture/Equipment
TOTAL EXPENSES
JU/mgr
12-10-90
$14,000.00
7,500.00
300.00
70.00
3,000.00
500.00
720.00
350.00
100.00
250.00
100.00
2,375.00
200.00
30,000.00
2,640.00
720.00
750.00
100.00
$63,675.00
e
$ 550.00
59,000.00
4,125.00
$63,675.00
$63,675.00
e
e
AGENDA
CITY OF OAK PARK HEIGHTS
MONDAY, FEBRUARY 11, 1991 -- 6:15 P.M.
6:15 P.M. AGENDA
I. Staff Reports
I.
II.
III.
7:00 P.M. AGENDA
Call to Order
Public Hearing
Schoenecker Variance Request
Visitors
IV. Departmental Reports
Administration - Carufel
Parks - Segge1ke
Utilities - Doerr
Streets - Kern
Police - O'Neal
Bridge Update
Cable Update
V. Old Business
Resolution - Housing Developments
VI. Review Minutes January 14th & 28th
VII.
VIII.
IX.
e
New Business
Athletic Complex
1991 Park Improvements
Seal Coat 1991
Doyle Sign Request
Water Tower Bids
Cable Commission
Bills Presented for Approval & Treasurer's Report
Correspondence Presented
City Auditor
City Engineer
City Attorney
City Planner x 2
Ochs Agency - Insurance
Dept. Trade & Economic Development
~"
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.....
~.
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