HomeMy WebLinkAbout1988-12-27 CC Packet Special Meeting
Agenda Packet
City Council
Meeting Date:
1988-12-27
Year:
1988
Doc ID
CC Packets - QFL
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r illwater
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THE BIRTHPLACE OF MINNESOTA J
December 21, 1988
M E M 0
TO:
FROM:
SUBJECT:
MAYOR AN D COUNCIL
MARY LOU JOHNSON, CITY CLERK
SPECIAL COUNCIL MEETING, TUESDAY, DECEMBER 27, 1988, 4: 30 P.M.
This is a reminder to Council that a Special Meeting has been scheduled for
Tuesday afternoon, December 27, 1988 at 4:30 P.M. in the Council Chambers of
Stillwater City Hall, 216 No. Fourth St., Stillwater, Minnesota to discuss the
following:
1. Executive Session - Labor Relations Consultant.
2. Performance Review - Department Heads.
3. Workers Compensation Insurance Renewal.
4. "Renewal of Employee Assistance Program.
5. Bid Award - Televising of Sanitary Sewers (L.I. No. 253 and Miscellaneous
Locations).
6. Any other business Council may wish to discuss.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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THE BIRTHPLACE OF MINtHSOTA ~
TO:
Mayor and City Council
FR:
City Coordinator
DA:
December 22, 1988
RE:
PERFORMANCE REVIEWS
Accompanying this memo are copies of the performance reviews for Dick Blekum,
Choc Junker and Dave Mawhorter. These are the department heads that will be at
the meeting Tuesday night at the following times (approximately):
Dick
Choc
Dave
5:15 p.m.
5:35 p.m.
6:00 p.m.
We should open the meeting and immediately adjourn to executive session to
discuss labor relation matters with Cy Smyth of Labor Relation Associates. This
should take approximately 45 minutes.
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CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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~il~ate~
THE BIRTHPLACE OF MINNESOTA ~
TO:
City Council
Diane Blazek, Finance Director ~
FR:
DA:
December 20, 1988
RE:
1989 WORKERS COMPENSATION INSURANCE
BACKGROUND
We have just received the renewal quotation from the League of Minnesota Cities
Insurance Trust for the 1989 Workers Compensation Insurance. Along with the
renewal quotation, there is a premium refund option that is a special election
in determining the final net cost of the workers compensation insurance to the
city.
The counci.l must decide before the renewal date (1-1-89) whether or not they want
this premium refund option.
. ANALYSIS
There is a basic standard premium deposit ~or workers compensation insurance in
the amount of $105,834 for 1989. (1988 standard premium deposit was $76,627).
If the premium refund option is not elected, this is the final net cost of the
workers compensation insurance for 1989 based on estimated 1989 payroll, subject
to an audit of the payroll at the end of the 1989 year.
If the premium refund option is elected, the final net cost of the workers
compensation insurance would be between a minimum of $37,042 and a maximum of
$140,239, depending upon losses.
In looking at prior year I s workers compensation losses; 1986 losses are at
$84,073, 1987 losses are at $71,533 and 1988 losses, to date, are at $2,492.
So far, 1988 losses have been held down compared with 1986 and 1987. But there
are still several weeks before the end of the year and the possibility exists
of injuries received with claims not yet filed for 1988.
In 1988, the city elected the premium refund option for the workers compensation
insurance. As of December 1, the total losses year-to-date for 1988 are at
$2,492 and the city could receive a refund for 1988. Since the refund is based
on losses incurred, this refund would drop with each additional loss for 1988.
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If the refund option is elected for 1989, the city has a loss exposure of $34,405
(The difference between the maximum of $140,239 and deposit premium of $105,834).
This means if the city experienced high losses for 1989, the city could end up
paying an additional $34,405 for workers compensation insurance.
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
CONCLUSION
The city elected the refun~OPtion in 1988 and accepted the additional risk for
1988. So far, as of Dece er 1, that appears to have been a good risk. You
need to decide if you are willing to accept that risk again for 1989 and with
it the additional costs fo I the policy if there should be extreme losses for the
1989 year. I
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If you should decide to elict the refund option, a signed copy of this election
must be received at EBA ofrices by December 31, 1988.
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League of Minnesota Cities Insurance Trust
Group Self-Insured Workers' Compensation Plan
for More Pr:l;npt Deiivery
Address Mail To:
Employee Benefit Admin. Co.
. P. O. Box 59143
Mpls.. MN 55459...Q143
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...OMINISTR...TOR
EMPLOYEE BENEFIT ADMINISTRATION CO.
8441 Wayzata Blvd. Suite 200 Minneapolis. Minnesota 55425-1392 Phone (612) 544~3"
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Notice of Premium Refund Option
At the end of .each year (January 1) of the League of Minnesota Cities
Insurance Trust Self-Insured Workers' Compensation Program a
distribution of excess surplus funds,.if any, will be returned to
participants under a formula . taking into account the earnings and
':/:.. claims experience of the Trust, as well as the loss records of
individual participants. As an alternative, participating cities with
a discounted standard premium in excess of $50,.00.0 may elect to have
their distribution made to them in an amoun.t determined by their
individual loss experience. The final net cost to an electing
participant will be as follows: \\\
Discounted standard premium x 35% plus losses x 1.10% equals mini~um
final 'net. cost.. Maximum final net cost will not exceed standard
pre."!ti um x 1.20.
.lease return a signed copy of this nocl.ceto.-the"administrator with
your application fo.r coverage. If this election is made the final net
cost of your workers' compensation ins~ance for the coming polie.!
year, based on estimated payroll, would be between a minimum of
$37.042 and a maximum of S 140,239 depending upon your
losses. Adjustments will be made six monchs after the close of your
.policy year and annually thereafter.
If this election is not made you will share in the regular
distribution of surplus funds.
Yes, we wish to select the Alternative Refund Option.
Policy period:
Name of City Sti llwater
1-1-89
to
1-1-90
By:
Title:
Date:
This election cannot be accepted unless received in the offices of
the plan administrator by the beginning of your policy period.
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~d ttl:nt in 10""
Sell-Funded Insurance Specialists
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fam;/J
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oeG REA
TER SAINT PAUL
[Ee] 333 On Sibley Street
Suite 500
!i St. Paul. Minnesota 55101
612/222-0311
EMPLOYEE ASSISTANCE PROGRAM
INVOICE
Invoice:
Date:
Nile Kriese'!
City Coordinator
.City of Stillwater
216 North 4th Street
Stillwater, MN 55082
84458
December 5, 1988
DESCRIPTION
EMPLOYEES
COVERED
ANNUAL
TOTAL
Employee Assistance Program
retainer for contract period
1/1/88 - 12/31/91
Invoice for year one of
two year contract
67
Please forward all payments to:
Family Service of Greater Saint Paul
Attention: Gretchen Stein Schmitt
Suite 500 - Nalpak Building
333 Sibley Street
St. Paul, Minnesota 55101
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UNIT
COST
$14.00
$ 938.00
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fallily
semea
TER SAINT PAUL
[~) 333 On Sibley Street
.... Suite 500
Ei St. Paul. Minnesota 55101
612/222-0311
EMPLOYEE ASSISTANCE PROGRAM
Employee Assistance Agreement
between
Family Service of Greater Saint Paul
and
City of Stillwater
1. Services Provided:
The program contract includes the following services:
1. Employee Assistance personnel policy ,development and
consul tat ion.
2. Supervisory training of management personnel in use of the
program.
3. Employee orientations to familiarize your employees with
the services available to them.
4. Promotional materials including brochures, posters, newsletter
articles and a variety of home mailings to keep your Employee
Assistance Program visible to your employees and their families.
5. Ongoing consultations with managers and supervisors to assist
them in utilizing the EAP within your organization.
6. Confidential assessment, referral and brief counseling to be
provided to all employees and their family members.
7. Participation in one family education or personal growth opportu-
nity per year sponsored by the agency's Family Education Center.
8. 24 hour telephone crisis intervention.
9. Invitation to attend two seminars on key work related issues
annually.
10. Twice annually an EAP representative will visit your worksite(s)
and evaluate the status of the program and your satisfaction.
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II.
Coordination of Servic~s:
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The company agrees to work with the EAP representative in informing its
employees of this agrerment and the services which are available to them.
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III. Reporting: I
Family Service will prrvide quarterly reports on program utilization.
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No information on indiridual employees will be released outside of Family
Service without the wr~tten consent of the employee.
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IV. Retainer Cost:
The annual retainer
as follows:
rged by Family Service for the employee services is
employees
67
Cost per employee
$
14.00
Annual C ntract Cost $ 938.00
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Term of Contract January 1, 1989 - December 31, 1991
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V. Fee for Ongoing Counse~ing:
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Payment for any ongoin~ counseling services beyond the initial diagnostic
screening will be the responsibility of the employee/family member.
VI. Modification or Termi tion of Contract:
This contract may be ~odified in writing at any time by the mutual consent
of the parties. i
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Ei ther party may cancell this agreement at any time upon 90 day notice, .in
writing, to the other ~arty.
Paul
/Date
Assistance
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STILLWATER ST. CROIX BARGE TERMINAL CO.
133 SOUTH WATER STREET
STILLWATER. MINNESOTA 55082
PHONE: 439-6060
Founded J928
December 20, 1988
Mayor and Council
City of Stillwater
City Hall
Stillwater, MilU1. 55082
Gentlemen:
Enclosed please find our check #3297 in the amount of $1502.59
for rent of the property used by the Corporation according to the
terms of the lease of September, 1958 between the City of Stillwater
and the Stillwater St. Croix Barge Terminal.
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The total tOlmage for 1988 totalled 22,564.83 net tons.. Due
to the dry weather conditions, tonnage did not move as readily as in
1987. Hopes are that 1989 will be better.
Very truly yours,
STILIWATER ST. CROIX BARGE TERMINAL CO.
~e.
Frank E. Aiple
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