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HomeMy WebLinkAbout1988-12-20 CC PacketAgenda Packet City Council Meeting Date: 1988 -12 -20 Year: 1988 Doc I D CC Packets - QFL • • REGULAR MEETING CALL TO ORDER INVOCATION ROLL CALL AGENDA STILLWATER CITY COUNCIL December 20, 1988 7:00 P.M. APPROVAL OF MINUTES - Regular & Recessed Meetings, November 1, 1988 Special Meeting, November 10, 1988 Regular Meeting, November 15, 1988 Special Meeting, November 22, 1988 Special Meeting, November 29, 1988 Regular & Recessed Meetings, December 6, 1988 INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Metropolitan State Bank of Iowa - appeal of Fire Code 'violation for Davian Bldg., 116 So. Greeley St. 2. Sam Griffith, Washington Co. HRA - Purchase & Operation of Senior Citizens' Highrise. STAFF REPORTS • UNFINISHED BUSINESS 1. Review, & Resolution Approving INCstar Development Agreement. 2. Possible second reading of Sign Ordinance. 3. Appointment of Members of Downtown Design Review Committee. 4. Appointment of Members of Downtown Plan Action Committee. 5. Appointment of Member to Heritage Preservation Committee (due to resignation). 6. Appointment of Members to Library Board (due to resignations). 7. Designation of Legal City Newspaper. 8. Request for Minor Modification of the Greens Townhomes on Oak Glen, Block 3 (Case No. SUB/88 -74). NEW BUSINESS 1. Resolution No. 8001, engaging McGladrey & Pullen to perform the 1988 Audit. 2. Resolution No. 8002, amending the 1989 Tax Levy. PETITIONS, INDIVIDUALS & DELEGATIONS (Continued) 1 CONSENT AGENDA 1. Directing Payment of Bills (Resolution No. 8000) 2. Applications (List to be supplied at Meeting). 3. Set Public Hearing Date of January 3, 1989 for the following Planning Cases: a. Case No. SUB/88 -72 - Subdivision request to divide one lot into two lots at 514 & 518 W. Maple St. in the RB, Two - Family Residential Dist., James Blchfeldt, Applicant. b. Case No. SUP/88 -73 - Special Use Permit request to construct a 7,200 sq. ft. auto & truck repair building on southwest corner of Curve Crest & Industrial Blvds., Happy Thomsen, Applicant. 4. Resolution No. 8004 Designating official City depositories. 5. Resolution No. 8003, Approving Finance Director to sign Assessment Lien Release for Oak Glen. 6. Forward claims for sewer back -up, 2304 & 2306 Fairmeadows Rd., and 308 Laurie Ct. to Ins. Agent. COUNCIL REQUEST ITEMS STAFF REPORTS (Continued) COMMUNICATIONS /REQUESTS 1. Letter from Donald R. Anderson, regarding Andiamo Charter & Excursion Docks. QUESTIONS /COMMENTS FROM NEWS MEDIA ADJOURNMENT 2 • • • • REGULAR MEETING STILLWATER CITY COUNCIL MINUTES November 1, 1988 The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. Absent: None Also Present: Others: None City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Public Works Director Junker Public Safety Director Mawhorter Parks Director Biekum Consulting Engineer Moore City Clerk Johnson Press: Julie Kink, St.Croix Valley Press 4:30 P.M. • STAFF REPORTS 1. Public Safety - Placement of Traffic Control Signs on 7th & Willard Streets; 6th & Willard Streets; Mulberry & William Streets; Moore & Martha Streets; No Parking and 15- Minute Parking Signs on No. Owens Street. Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to adopt the appropriate resolution for placement of stop signs at 7th & Willard Streets; 6th & Willard Streets; Mulberry & William Streets; Moore & Martha Streets; a 15 -min. parking sign in front of Video Store on Owens St.; no parking between signs on either side of driveways south of Video Store on Owens St. (Resolution No. 7988) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None Council discussion followed regarding control of persons parking cars near top of Main St. stairs. This will be reviewed next summer. Further discussion involved people parking cars on the right -of -way in the vicinity of the Brick Alley parking lot. This will be reviewed to see if it is controlled by the State or the City. Request by Police Dept. to sell old handguns & purchase new guns Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to approve the sale of guns and purchase of new guns for Police Dept. as recommended by Public Safety Director. (All in favor). �s, Stillwater City Council Minutes November 1, 1988 Regular Meeting Chief Mawhorter reported that the request for a towing license by B & A Towing has been tabled until the applicant signs the requested data practices form. 2. Public Works Director Trapping of Beaver at McKusick Lake Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the trapping of beaver at McKusick Lake by Tom Eichten with notification of Police Dept. as recommended by Public Safety Director. (All in favor). Sale of Crushed Rock Sweepings Motion by Councilmember Farrell, seconded by Councilmember Kimble approving the sale of crushed rock sweepings to Junker Sanitation for $200.00. (All in favor.) Mr. Junker initiated discussion of naming one street near Lowell Park, Lowell Park Drive. No action was taken. Sale of Christmas Treel by Elks at Lily Lake Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the annual permit for the Elks to sell Christmas trees at Lily Lk. tennis courts. (All in favor). Streetlights - Industrial Park Councilmember Kimble requested a review be made of the streetlight situation in the Industrial Park near the Water Tower. Consulting Engineer Moore will re iew the situation. 3. Community Development irector - No report. 4. Park & Rec. Director - Mr. Blekum reported thlt the fast -pitch softball field is being enlarged. 5. Consulting Engineer Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to release the check for final payment to Shafer Contracting, Inc. for L.I. 220, Churchill & Pine Streets. (All in favor). 6. City Attorney - No report. 7. City Clerk - Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to convene as a Canvassing Board on Thursday, November 10, 1988 at 4:30 P.M. to canvass the votes of the General City Election of November 8, 1988. (All in favor.) 2 • Stillwater City Council Minutes • November 1, 1988 Regular Meeting • • 8. City Coordinator - No report. RECESS Motion by Councilmember Kimble, seconded by Councilmember Opheim to recess the meeting at 5:00 P.M. (All in favor). Resolutions: No. 7988 - Placement of Stop signs at 7th & Willard; 6th & Willard; Mulberry & William St.; Moore & Martha St.; 15- minute parking sign at Video Store on Owens St.; No Parking between signs on either side of driveway adjacent to Video Store on Owens St. ATTEST: CITY CLERK 3 MAYOR • • Others: • RECESSED MEETING STILLWATER CITY COUNCIL MINUTES November 1, 1988 1 7:00 P.M. The Meeting was called to order by Mayor Abrahamson. City Clerk Johnson gave the Invocation. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Public Works Director Junker Consulting Engineer Moore Planning Comm. Chair. Fontaine City Clerk Johnson Press: Lee Ostrom, Stillwater Gazette Julie Kink, St.Croix Valley Press Gary Funke, M. Stenerson, Tammy Gannon, Mike McGuire, C. Mohan, Linda Hinz, Dick Kilty, George Parker. APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve the minutes of October 11 and October 18, 1988 as presented. (All in favor) . PUBLIC HEARINGS 1. This is the day and time for the Public Hearing on a Subdivision of a 47,800 sq. ft. lot into two lots of 24,750 sq. ft. and 23,050 sq. ft. at the south end of No. Broadway in the RB Two - Family Residential Dist., Karl Neumeier, Applicant. Case No. SUB/88 -53. Notice of the hearing was published in the Stillwater Gazette on October 21, 1988 and copies were mailed to affected property owners. Mr. Russell presented the background on this case, stating the lots are steeply sloped. Mr. Fontaine stated the Planning Commission denied the request because of this reason, and esthetically it should be a one -lot area. The applicant was not present. Mayor Abrahamson closed the public hearing. Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to deny the request for a Subdivision of a 47,800 sq. ft. lot into two lots of 24,750 sq. ft. and 23,050 sq. ft at the south end of No. Broadway in the RB Stillwater City Council Minu` :es Recessed Meeting November 1, 1988 Two - Family Residential Dist., Karl Neumeier, Applicant. Case No. SUB/88 -53. (Ayes - 4; Nays - 1, Councilnember Kimble). 2. This is the day and time for the Public Hearing on a Special Use Permit request to conduct a secretarial service business in a home at 1002 So. Third St. in the RB Two - amily Residential Dist., John & Leanne Gilstrom, Applicants. Case No. SUP/88 -54. Notice of the hearing was published in the Stillwater Gazette on October 21, 1988 and copies were mailed to affected property owners. Mr. Russell explained the request is to conduct a secretarial business in a residential home and Mrs. Gilstrom will be the only employee at this time which will create minimal additional traffic and parking. Mr. Fontaine stated the Planning Commission recommended approval of the request. Mayor Abrahamson closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Opheim to approve the Special Use Permit request to conduct a secretarial service business in a home at 1002 So. Third St. in the RB Two - Family Residential Dist., as conditioned, John & Leanne Gilstrom, Applicants. Case No. SUP/88 -54. (All in favor). 3. This is the day and time for the Public Hearing on a Variance request to the sideyard setback requirement (two ft., ten in. proposed, five ft. required) for the construction of a six ft. by ten ft. single car garage addition at 108 So. Sixth St., in the RCM, Medium Density Multiple - Family Residential Dist., Julie Crumley, Applicant. Case No. V/88 -57. Mr. Russell explained the garage has been partially completed without properly locating the property lines. The Planning Commission approved the variance with the condition that an accurate survey be obtained. Larry Hoffman, 116 So. 6th St., stated the applicant should obtain the survey before the garage is completed. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to table the request for a Variance to the sideyard setback requirement (two ft., ten in. proposed, five ft. required) for the construction of a six ft. by ten ft. single car garage addition at 108 So. Sixth St. in the RCM, Medium Density Multiple - Family Residential Dist., Julie Crumley, Applicant, until the applicant provides an accurate survey of the property, with that survey to be received by the City Plannirg Dept. by the end of April, 1989. Case No. V/88 -57. (All in favor). 4. This is the day and timE for the Public Hearing on a Variance request to the Sign Ordinance and .ign plan for the J.C. Penney Store in the River 2 • Stillwater City Council Minutes • Recessed Meeting November 1, 1988 Heights Plaza at 1480 W. Frontage Rd. in the IP -C Industrial Pk. Comm. Dist., River Heights Partners, Applicants. Case No. SUP/88 -58. Notice of the hearing was published in the Stillwater Gazette on October 21, 1988 and copies were mailed to affected property owners. Mr. Russell explained the request is for placement of a J.C. Penney sign at the River Heights Plaza, it is a two line sign and is uniform with other J.C. Penney catalog store signs throughout the country. Mr. Fontaine stated the Planning Commission approved the request and Mayor Abrahamson closed the public hearing. Motion by Councilmember Opheim, seconded by Councilmember Bodlovick to approve the Variance request to the Sign Ordinance and sign plan for the J.C. Penney Store in the River Heights Plaza at 1480 W. Frontage Rd. in the IP -C Industrial Pk. Comm. Dist., as conditioned for River Heights Partners, Applicants. Case No. V/88 -58. (All in favor). 5. This is the day and time for the Public Hearing on a Variance & Special Use Permit request for construction of a woodworking shop in a residential garage and to conduct a "woodworking business" for musical instruments at 1112 So. Second St. in the RB, Two Family Residential Dist., Corey Mohan & • Andrea Tipple, Applicants. Case No. SUP/88 -59. Notice of the hearing was published in the Stillwater Gazette on October 21, 1988 and copies were mailed to affected property owners. Mr. Russell presented the background on this case, stating the applicants wish to construct a "woodworking shop" for stringed musical instruments on the second floor of an existing garage and there will be no additional traffic or parking created by the business. Mr. Fontaine stated the Planning Commission received no complaints from the neighborhood, and requested the applicants comply with the conditions listed. Mayor Abrahamson closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the Variance & Special Use Permit request for construction of a woodworking shop in a residential garage and to conduct a "woodworking business" for musical instruments at 1112 So. Second St. in the RB, Two Family Residential Dist., as conditioned, Corey Mohan & Andrea Tipple, Applicants. Case No. SUP /V/88 -59. (All in favor). 6. This is the day and time for the Public Hearing on a Special Use Permit request for the relocation of the transient boat docks and the Andiamo boat docks and pathway, parking and utility area improvement located in and alongside the St. Croix River south of the Dock Cafe and east of the City parking lot in the Bluffland /Shoreland Flood Plain Dist. and RB Duplex Residential Dist. Case No. SUP /88 -60. • 3 Stillwater City Council Minutes Recessed Meeting November 1, 1988 Notice of the hearing was published in the Stillwater Gazette on October 21, 1988 and copies were mailed to affected property owners. Mr. Russell presented background information and stated the Planning Commission approved the request 4 - 2. Mr. Fontaine stated two members were opposed because of the awkward configuration of the docks. Mayor Abrahamson closed the public hearing. Council noted that neither representatives of the Stillwater Dock Co. or St. Croix Boat & Packet Co. were present. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to table the Special Use Permit request for the relocation of the transient boat docks and the Andiamo boat docks and pathway, until after the Public Hearings, Case No. SUP /88 -60. (All in favor). 7. This is the day and time for the Public Hearing on a Variance request to the rear yard setback requirement for,construction of a single - family residence at 515 So.Broadway in the RB Residential Duplex Dist., Thomas Nammacher, Applicant. Case No. V/88 -61. Notice of the hearing was published in the Stillwater Gazette on October 21, 1988 and copies were mailed to affected property owners. This is the day and time for the Public Hearing on a Subdivision combining Lot 5 with Lots 22 & 23 at 515 So. Broadway in the RB Residential Duplex Dist., Thomas Nammacher, Applicant. Case No. SUB/88 -67. Mr.Russell explained the request is for construction of a single - family residence on two irregularly shaped lots and this would, therefore, require the subdivision and variance to the rearyard and sideyard setback requirements. Mr. Fontaine stated the Planning Commission approved the request unanimously. A neighbor across the street, at 516 So. Broadway, questioned the height of the house. Mr. Russell explained that it would be approximately 38 ft. above the sidewalk and explained that the height is not figured to the peak, but midway on the roof. Mayor Abrahamson closed the public hearing. Motion by Councilmember Farrell, seconded by Councilmember Kimble to approve the Subdivision request combining Lot 5 with Lots 22 & 23 at 515 So. Broadway in the RB Residential Duple. Dist., Thomas Nammacher, Applicant. Case No. SUB/88 -67. (All in favor). Motion by Councilmember Farrell, seconded by Councilmember Opheim to approve the Variance request to the rear yard setback requirement for construction of a single - family residence at 515 So. Broadway in the RB Residential Duplex 4 • • • Stillwater City Council Minutes • Recessed Meeting November 1, 1988 • • Dist., as conditioned, Thomas Nammacher, Applicant. Case No. SUP /88 -61. (All in favor). 8. This is the day and time for the Public Hearing on a Variance request to the sideyard and rearyard setback requirement for the placement of a new two -stall garage at 210 E. Walnut St. in the RCM, Medium Density Family Residential Dist., Robert & Julie Jansen, Applicants. Case No. SUP/88 -62. Notice of the hearing was published in the Stillwater Gazette on October 21, 1988 and copies were mailed to affected property owners. Mr. Russell explained the request is for construction of a garage requiring the variances to sideyard and rearyard setbacks because there is a minimal amount of area for a garage. The applicants voiced concern for flooding since they are the lowest area in the neighborhood. Consulting Engineer Moore has reviewed the site and drainage plans may be considered in the spring. Also, the curbs may be redesigned. Mayor Abrahamson closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Farrell to approve the Variance request to the sideyard and rearyard setback requirement for the placement of a new two -stall garage at 210 E. Walnut St. in the RCM, Medium Density Family Residential Dist., as conditioned, Robert & Julie Jansen, Applicants. Case No. SUP/88 -62. (All in .favor). 6. (Continued) Case No. SUP /88 -60, Relocation of Boat Docks. Mr. Russell explained the City is requesting the authorization of a Special Use Permit in order to submit an application for permits to be issued by the U.S. Corps of Engineers and Minnesota Dept. of Natural Resources. Discussion included the three excursion boats, floating ticket office, parking and costs involved. Council felt the costs should not be the responsibility of the City. Mike McGuire stated the Anderson's and Mr. Easton agreed they would move the docks and make improvements and pay for these items. Also, that the move and improvements would be completed by October 15, 1988. Richard Kilty, 118 W. Oak St., inquired why the docks have to be interchanged. Mr. Kriesel replied that it was because the excursion docks are located directly in front of the Dock Cafe. After further discussion the Council moved the following: Motion by Councilmember Opheim, seconded by Councilmember Bodlovick to issue a Special Use Permit to the City of Stillwater for the operation of the transient & excursion boat docks, making application on behalf of the City to 5 Stillwater City Council Minutes Recessed Meeting November 1, 1988 the DNR and the Army Corps o' Engineers and develop acceptable conditions of operation to the DNR and Army Corps of Engineers; and further, before we release those permits to any other individuals, business or otherwise, for use of either dock that: 1. The docks be transposed in location at the sole expense of the owner and /or operators of the docks; 2. On land walkways, landscaping, utilities and parking area requirements be consistent with the Downtown Plan; 3. The South Main Street parking lot shall be expanded to accomodate 30 additional parking space;; and 4. The owners and /or operators of the dock facilities enter into an agreement to pay for expenses directly associated with the facilities and to pay a pro -rata share of other :osts associated with the facilities such as the 30 space parking expansipn. (All in favor) Council recessed for fiva minutes. UNFINISHED BUSINESS 1. Final Plat Approval of tNo -lot subdivision located at 206 W. Poplar St., Robert Benson, Applicant. Mr. Russell explained that Mr. Benson obtained preliminary approval in June, 1986 and since that time the subdivision ordinance has been changed, requiring 20,000 sq. ft. for single family lots without sewer service. However, Mr. Russell recpmmended the original plans be followed subject to a certification that the lot can accommodate a private sewage system. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the Final Plat of two -lot subdivision located at 206 W. Poplar St., Robert Benson, Applicant, with conditions. (All in favor). NEW BUSINESS 1. Possible first reading of ordinance which allows combination 3.2 Beer /Wine On -Sale licensees to sell strong beer with no additional license. Council discussion followed regarding adopting an ordinance which allows combination 3.2 Beer /Wine On -Sale licensees to sell strong beer with no additional license. This was tabled and no action was taken. 6 • • • Stillwater City Council Minutes • Recessed Meeting November 1, 1988 American Remodeling, Inc. Gen. Contractor New 4949 W. Royal Lane Irving, Tx 75063 Croix Valley Roofing Roofing s Renewal 1131 Indian Trail So. Afton, Mn. 55001 William Hayes Construction Gen. Contractor Renewal 3675 Highland Ave. White Bear Lake, Mn. 55110 John Hopkins Plumbing Excavator New Rt. 1, Box 149 St. Francis, Mn. 55070 • CONSENT AGENDA Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the Consent Agenda of November 1, 1988 including the following: (All in favor). 1. Directing Payment of Bills (Resolution No. 7985) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None 2. Contractor's Licenses: McGough Construction Co., Inc. 2737 No. Fairview Ave. St. Paul, Mn. 55113 Gen. Contractor Renewal Midwest Roofing Co. Roofing Renewal 829 E. Seventh St. St. Paul, Mn. 55106 New Concept Design 719 south Shore Dr. Forest Lake, Mn. 55025 Omni Pool & Spa, Judd Jackson, Inc. 2202 Fifth St. White Bear Lake, Mn. 55110 Patio Enclosures, Swan -Mar, Inc. 6319 Cambridge St. St. Louis Park, Mn. 55416 7 Gen. Contractor New Gen. Contractor Renewal Patio Enclosures Renewal Stillwater City Council Minutes Recessed Meeting November 1, 1988 Gary Teed Construction Masonry & Brick Renewal 10155 Perkins Ave. No. Work Stillwater, Mn. 55082 COUNCIL REQUEST ITEMS Councilmember Bodlovick requested ideas from Councilmembers regarding Comparable Worth and Regional Services to take back to the League Task Force where she is currertly a member. Councilmember Opheim initiated discussion regarding possible park land in the Owens and Laurel St. area. City Attorney Magnuson will review this item. Grandquist Request for Condemnation of Land for Access Motion by Councilmember Kimb e, seconded by Councilmember Farrell directing the City Coordinator to contact Attorney Vierling regarding the Grandquist request for condemnation of and for access to their property. (All in favor). Adoption of City Policy and Procedures Manual Motion by Councilmember Farrell, seconded by Councilmember Opheim to adopt the appropriate resolution approving and adopting the Policies & Procedures Manual for the City. (Resolution No. 7990) - Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None Discussion of Downtown Plan Action Committee George Parker, 320 So. Fourth St., suggested that prior to action being taken downtown, that the Downtown Plan Action Committee be formed so that any plans be in accordance with the Downtown Plan. Mr. Russell stated a list of candidates for the committee will be presented to the Council at a meeting in the near future. Discussion of Minnesota Zephyr lease payments Discussion followed regarding whether Mr. Paradeau is current with his lease payments. Mr. Magnuson explained they have been waiting for preparation of the legal description of land acquired from the State of Minnesota which is the repot site. Mr. Kriesel will review the situation. Exit from Grand Garage into Parking Lot behind building Since the parking lot hE,s been closed off, there is no exit in the back of the Grand Garage Buildirg to a public sidewalk. Concern was also raised regarding an emergency fire exit. 8 • • • Stillwater City Council Minutes • Recessed Meeting November 1, 1988 ATTEST: • Motion by Councilmember Kimble, seconded by Councilmember Farrell directing the City Attorney and Fire Chief to review and suggest appropriate action to see that the parking lot in back of the Grand Garage is open to allow safe exit from the Grand Garage Building. (All in favor). A short discussion followed regarding parking meters and enforcement of same. George Parker stated the Downtown Plan Committee strongly supported the use of parking meters. ADJOURNMENT Motion by Councilmember Farrell, seconded by Councilmember Kimble to adjourn the meeting to Executive Session at 9:35 P.M. (All in favor). Resolutions: No. 7985 - Directing Payment of Bills. No. 7990 - Adopting Policies & Procedures, Manual. CITY CLERK 9 MAYOR • • RECESSED MEETING The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Opheim, and Mayor Abrahamson. Absent: Councilmember Kimble. Also Present: Press: Others: CANVASS OF VOTES COUNCIL REQUEST ITEMS STILLWATER CITY COUNCIL MINUTES November 10, 1988 City Coordinator Kriesel City Attorney Magnuson City Clerk Johnson Editor, St. Croix Valley Press None 4:30 P.M. Council reviewed the Abstract of Votes with the Computer and Absentee Totals for the five Stillwater Precincts and noted the following results: COUNCILMEMBERS VOTES CAST Tom Farrell 3,033 Gary J. Funke 2,881 Roberta (Birdie) Opheim 3,546 John (Jack) Shelton 1,865 Roger Peterson 1 Paul Randall 1 Miles Tibbets 1 Sally Evert 1 Dick Olsen 1 Roger Holger 1 Jim Gannon 2 Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to accept the ballot figures presented declaring Tom Farrell ana Roberta Opheim as Councilmembers, each for a term of four years, commencing at the first meeting of January, 1989. (All in favor) Councilmember Bodlovick reported receiving a phone call regarding a two -story garage built at 210 No. Martha St. Discussion included whether a variance was granted. Mr. Kriesel will check on this further and • Np� PPpROv Stillwater City Council Minutes Special Meeting Novembr 10, 1988 Council stated they would like a report from the Community Development Director. ADJOURNMENT Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to adjourn the meeting at 4:45 P.M. (All in favor). ATTEST: CITY CLERK 2 MAYOR • • • • REGULAR MEETING Also Present: STILLWATER CITY COUNCIL MINUTES November 15, 1988 7:00 P.M. The Meeting was called to order by Mayor Abrahamson. City Clerk Johnson gave the Invocation. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. Absent: None City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Public Works Director Junker Public Safety Director Mawhorter City Clerk Johnson Press: Lee Ostrom, Stillwater Gazette Julie Kink, St.Croix Valley Press Others: Gary Funke, Ray Kirchner, Jim Gannon, Jerry Burnett, David • Paradeau, Jelle LeBeouf, R. Ernst APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve the minutes of the Special Meeting of October 24 as presented. (All in favor). INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Scott Renne, Washington County Assessor's Office - Update on new Tax Laws. Scott Renne, from the Washington County Assessor's Office was present to update Council on the new tax laws and presented a booklet regarding changes in property tax laws and 1989 Local Boards of Review to Council. 2. David Paradeau - Minnesota Zephyr. Mr. Paradeau was present to request the past monthly lease payments of $900, for property leased on No. Main St. for the Minnesota Zephyr operation, be added to the negotiated purchase price of the property at 601 No. Main when it becomes available. He explained they are requesting this because of some setbacks they have had with their business. Mr. Magnuson stated the purchase price has not been agreed upon because of the delay in securing a proper property description. Gary Funke, 1605 W. Pine St., stated he does not believe that City money should be going out and not getting any lease payments in return or interest on the amount. 1 NOT APPROVE A c g a Stillwater City Council Minutes Regular Meeting November 15, 1988 Council voiced concern that lease payments have not been made and the City has spent some funds on that property. Mr. Paradeau stated he would begin payments now and pick ap the rest when the property becomes available. Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to draft an agreement and Letter of Credit in the amount of $16,200 for lease fees from June, 1987 through November, 1988; and the $900 per month lease payment for ensuing months be made starting now for the Minnesota Zephyr. (All in favor). STAFF REPORTS 1. Public Safety Director - Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the request for a fire truck escort for Santa Claus the day after Thanksgiving. (All in favor). Motion by Councilmember Kimble, seconded by Councilmember Opheim to build a training room in the now e<isting bunkroom of the Fire Dept. with the cost of $5,540 being donated by se-vice organizations of the City. (All in favor). 2. Public Works Director - Award of Bid - Sidewalk Snowplowing Motion by Councilmember Fa ^rell, seconded by Councilmember Kimble to adopt the appropriate resolution awarding the bid for sidewalk snowplowing in the City for 1988 -89 to Bodes Grounds Maintenance in the amount of $35.00 per hour. (Resolution No. 7991). Ayes - Councilmembers Bodlpvick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None Trinity Lutheran Church Banner Motion by Councilmember Farrell, seconded by Councilmember Kimble approving the hanging of a banner on Main Street announcing the Trinity Lutheran Church Yulefest to be held on the weekend of November 19 - 20. (All in favor). 3. Community Development Director - Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve the attendance of three Planning Commissioners to attend the annual Planning Institute in St. Paul at $50.00 per person. (All in favor). Mr. Russell stated Scott Renne, Washington Co., is providing tax information for the IncSTAR project. 4. City Attorney - 2 R • Mr Stillwater City Council Minutes Regular Meeting November 15, 1988 • Mr. Magnuson reported on the hearing to be held at City Hall on Nov. 16 regarding the Rousseau case. Mr. Magnuson stated that Crown Life Ins. Co., owner of the Grand Garage Building, would like to appear before Council to request the City condemnation of parking lot area behind the building. Council concurred. 5. City Coordinator - Ratification of Motion - Change Orders, Forest Lake Contracting Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to ratify the motion made by a phone poll on Nov. 9, 1988 regarding approval of a Change Order to the Forest Lake Contracting, Inc. contract to repair a storm sewer at McKusick Lake Rd. and Towne Circle Rd. at an estimated cost of $2,100.00 and to construct a storm sewer outlet to Heifert Pond in the Oak Glen 8th Add. at cost of $18,000. (All in favor). • 6. City Clerk - 3 Christmas Tree - Lowell Park Motion by Councilmember Opheim, seconded by Councilmember Farrell to approve the placement of a large Christmas tree in Lowell Park. (All in favor) Raffle - St. Croix Valley Hockey Ass'n. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the application to the State Gambling Control Board for a raffle for the St. Croix Valley Hockey Assoc. and also waiving the 60 -day waiting period. (All in favor). Claim Against the City - Ralph Peters Motion by Councilmember Farrell, seconded by Councilmember Kimble to approve the forwarding of the damage claim received from Ralph Peters to the City Attorney and insurance agent. (All in favor). PUBLIC HEARINGS 1. This is the day and time for a Public Hearing on an application for an Off -Sale Liquor License for a liquor store facility proposed to be located at 1971 So. Greeley St., Raymond W. Kirchner, Applicant. Notice of the hearing was published in the Stillwater Gazette on November 7, 1988. Mr. Kirchner was present to explain the opening of a new Off -Sale Liquor store in Greeley Square on So. Greeley St. His son will be the manager. Mayor Abrahamson closed the public hearing. Stillwater City Council Minutes Regular Meeting November 15, 1988 Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the issuance of an Off -Sale Liquor License to Raymond W. Kirchner for a liquor store located at 1971 So. Greeley St. (All in favor). 2. This is the day and time for a Public Hearing on an application for a transfer of an On -Sale Liquor License for the J.W. Harbor, Inc. bar & restaurant located at 517 No. Owens St., Jerry J. Burnett, Applicant. Notice of the hearing was published in the Stillwater Gazette on November 14, 1988. Public Safety Director Mawhorter stated they have not completed the background investigation as yet. Mayor Abrahamson closed the public hearing. Motion by Councilmember Opheim, seconded by Councilmember Farrell to approve the transfer of an On -Sale Liquor License to J.W. Harbor, Inc., Jerry Burnett, applicant, at 517 No. Owers St. contingent on completion of a review by the Police Dept. (All in favcr). Council recessed for five minutes and reconvened at 8:30 P.M. UNFINISHED BUSINESS 1. Access to Grandquist Froperty. Discussion of access to the Grandquist property was tabled until a future meeting. 2. Update - IncSTAR. Mr. Russell presented a short update during the Staff reports. 3. Resolution adopting Affirmative Action Policy. Motion by Councilmember Kimble, seconded by Councilmember Farrell to adopt the appropriate resolution adapting the Affirmative Action Policy. (Resolution No. 7992) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None CONSENT AGENDA Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve the Consent Agend< of November 15, 1988 including the following: (All in favor). 1. Directing Payment of Ellis (Resolution No. 7989) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None 2. Contractor's licenses; Club On -Sale Liquor Licenses; Regular Off -Sale 4 • • • Liquor Licenses; 3.2 Beer On -Sale Licenses; Cigarette Licenses; and Sunday On -Sale Liquor Licenses. 3. Set Public Hearing Date of December 6, 1988 for the following Planning Cases: a. Case No. SUP/88 -68 - Special Use Permit request for 308 car parking lot in the Single Family Residential R -A Dist. located east of Washington Co. Gov't. Center between Panama & Paris Aves. b. Case No. SUB/88 -69 - Preliminary & Final Plat Approval for 20 lot Subdivision request located on both sides of Pine Tree Trail & south of Pine St., (Benson's Add.) previously developed in the Single - Family Residential R -A Dist., Estate of Gilbert Benson, owner. c. Case No. PUD /88 -71 - Final PUD Approval of a three -story addition to existing Washington Co. Gov't. Center located at 14900 No. 61st St. in Single - Family Residential R -A, PUD Dist., Washington Co., Applicant. Planning Case No. V/88 -57, Variance for Garage, Julie Crumley Mr. Russell presented a Certificate of Survey for the property at 108 So. Sixth St., owned by Julie Crumley, who has requested a variance to the sideyard setback requirement. He requested this public hearing be continued to the December 6, 1988 meeting and Council concurred.- COUNCIL REQUEST ITEMS Council requested that individual staff reports not be listed on the agenda for the second regular meeting of the month. Staff need not be present for this meeting unless they have an item to present to Council. Stillwater City Council Minutes • Regular Meeting November 15, 1988 • ADJOURNMENT Motion by Councilmember Farrell, seconded by Councilmember Kimble to adjourn the meeting at 8:40 P.M. (All in favor). Resolutions: No. 7989 - Directing Payment of Bills. No. 7991 - Accept bid for Sidewalk Snowplowing, 1988 -89. No. 7992 - Adopt Affirmative Action Policy ATTEST: CITY CLERK 5 MAYOR A • • • SPECIAL MEETING The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Opheim, and Mayor Abrahamson. Absent: Councilmember Kimble. Also Present: Others: STILLWATER CITY COUNCIL MINUTES November 22, 1988 7:00 P.M. City Coordinator Kriesel City Attorney Magnuson City Clerk Johnson Eleanor Ryan, Evelyn Duncan, Gini Corrus, Gary Funke, Judy Funke, Carolyn Abrahamson, Clayton Patterson, Les Abrahamson, Duane Hubbs. POSSIBLE RECOUNT OF VOTES OF NOV. 8, 1988 GENERAL CITY ELECTION Council was convened to discuss the possibility of a recount of votes of the November 8, 1988 General City Election for two Councilmembers. Councilmembers Farrell and Opheim stated they would abstain from voting on any issues involving a recount. Discussion followed regarding the City proceeding with a recount at the expense of the City. Mayor Abrahamson cited State Statute 204C.24 regarding the summary statements and final tabulation requiring vote totals, undervotes and overvotes. Discussion also included the discrepancy in the number of undervotes and the number of rejected absentee ballots. City Attorney Magnuson also cited the laws regarding proceeding with a recount. Gary and Judy Funke stated they felt the City should pay for the expense of a recount because of the inaccuracy of totals for undervotes for the absentee ballots. City Clerk Johnson and Election Judges present explained that there is a specific process for counting absentee ballots and the emphasis is on the number of votes cast for each candidate. Instructions from the Secretary of State's Office and County do not emphasize the counting of undervotes for absentee ballots. Duane Hubbs stated that as a voter, he feels that if there is one vote that doesn't tally and it is possibly his vote, it is a very serious matter. City Coordinator Kriesel stated that the Council has discretionary powers and could order a recount, but his review of the statutes gives certain reasons for a governing body holding a recount at City expense, such as �� 1 Q�O \�� �� �o��e Stillwater City Council Minutes Special Meeting November 22, 1988 vote totals are under a certain percentage, or a deliberate, serious or material violation has been committed, and that a candidate can ask for a recount at his own expense. The City will be setting a precedent for other candidates to request a recount at City expense if they lose. Further discussion involved whether the County can charge the City for services provided during the recount. Les Abrahamson, 191 Bayberry Ave. Ct., said that we are setting a precedent and that we should have a good election where all votes total. Clayton Patterson, 6429 Osgood Ave. No., said the figures should all total out and also, something should be publicized regarding the absentee ballot procedure for voting. A decision was tabled regarding a recount until the full Council could be assembled. Cigarette License - R & R Liquors, 1971 So. Greeley St. Motion by Councilmember Opheim, seconded by Councilmember Bodlovick to approve the issuance of a cigarette license for R & R Liquors, 1971 So. Greeley St. (All in favor). On -Sale Wine License, Rivertown Inn, 306 W. Olive St. Motion by Councilmember Opheim, seconded by Councilmember Bodlovick to approve the renewal of On -Sale Wine license for Rivertown Inn, 306 W. Olive St. (All in favor). Set Public Rearing Date for Silver Lake Restaurant, On Sale -Wine License Motion by Councilmember Opheim, seconded by Councilmember Bodlovick to set the public hearing date of December 6, 1988 for transfer of On -Sale Wine license for Silver Lake Restaurant. (All in favor). Ratification of Telephone Poll - Setting of Bond for Recount Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to ratify the motion made in a telephone poll on November 17, 1988 setting the amount of the bond required for a recount of ballots for the November 8, 1988 City Election at $1,000. (All in favor). Public Works Dept. Patching Seminar Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve the attendance of seven persons from the Public Works Dept. at a patching seminar on December 5, 1988. (All in favor). The DNR public hearinc regarding the Rousseau case will reconvene on December 16, 1988 in the City Hall Council Chambers at 8:30 A.M. 2 • • • • • Stillwater City Council Minutes 0 Special Meeting November 22, 1988 Council will hold a special meeting on Tuesday, Nov. 29, 1988 at 4:30 P.M. Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to adjourn the meeting at 8:40 P.M. (All in favor). ATTEST: CITY CLERK 3 MAYOR • SPECIAL MEETING Absent: None STILLWATER CITY COUNCIL MINUTES November 29, 1988 Also Present: City Coordinator Kriesel City Attorney Magnuson City Clerk Johnson Press: Sharon Baker, Stillwater Gazette Julie Kink, St.Croix Valley Press Others: Harry Peterson, Cherie Berett. SPECIAL COUNCIL MEETING Mayor Abrahamson called the meeting to order at 4:40 P.M. 4:30 P.M. The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. RECONVENING OF CANVASSING BOARD Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to reconvene the Canvassing Board to canvass the summary statement of ballots of the recount for the Nov. 8, 1988 General Election, held on November 28, 1988 • at the Washington County Gov't. Center. (All in favor). Council reviewed the summary statements and information regarding the recount presented by City Clerk Johnson. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to certify the results of the recount of the Nov. 8, 1988 General City Election, as presented, electing Tom Farrell and Roberta Opheim to four -year terms as Councilmembers. (All in favor). Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adjourn the Canvassing Board at 4:38 P.M. (All in favor). FRANK RUNK ESTATE PROPERTY Mr. Kriesel presented a letter from John Rheinberger, representing the Frank M. Runk Estate Property, stating they propose to use Twin City Testing to test for contaminants on the property. Mr. Kriesel recommended using Twin City Testing for this purpose and requested a motion from Council to this effect. Stillwater City Council Miihutes Special Meeting November 29, 1988 Motion by Councilmember Farrell, seconded by Councilmember Opheim to approve using Twin City Testing to conduct a soil test on the Runk property, 114 No. 5th St. in Stillwater. (All in favor). DISCUSSION OF RECOUNT AND TELEPHONE POLLING Discussion followed between Council, Harry Peterson, and Cherie Berett regarding the process sollowed by Council in obtaining a recount of the Nov. 8, 1988 General C ty Election and the rationale for the City to accept the costs of th recount. Further discussion followed regarding telephone polling of t e Council. Ratification of Telephone Poll Motion to hold Recount of Ballots for Nov. 8, 1988 Election on Nov. 28, L988 Motion by Councilmember Kimble, seconded by Councilmember'Bodlovick to ratify the telephone poll made of Council on November 23, 1988 to hold a recount on November 28, 1988 of the ballots cast in the Nov. 8, 1988 General City Election at City expense because the summary statement of the election results did not contain all of the information, such as undervotes and overvotes, as required by Minnesota Statues. (All in favor). Extension of Closing Time or Party at Historic Courthouse Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to allow the wedding party to be held by Art and Mary Lou Junker on December 31, 1988 at the Historic Courthouse to continue until 12:30 A.M. (All in favor). Proposed Purchase of Senior Citizen Highrise by Wash. Co. HRA Discussion followed regarding the request of Sam Griffith, Wash. Co. HRA, to hold a workshop with Council regarding their possible purchase of the Senior Citizen Highrise. Council directed Staff to notify Mr. Griffith to appear at a Council Meeting and present their proposal before a workshop is scheduled. A short discussion followed regarding snowplowing in the City, odd /even parking and 24 -hour parking ban. Councilmember Kimble requested Staff to put a notice in the paper. 2 • • • • Stillwater City Council Minutes • Special Meeting November 29, 1988 • ADJOURNMENT Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to adjourn the meeting at 5:50 P.M. (All in favor). ATTEST: CITY CLERK 3 MAYOR • • • REGULAR MEETING The Meeting was called to order by Mayor Abrahamson. Present: Absent: None Also Present: Press: Others: STAFF REPORTS 5. Parks Director - STILLWATER CITY COUNCIL MINUTES December 6, 1988 City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Finance Director Blazek Parks Director Blekum Public Works Director Junker Consulting Engineer Moore Fire Chief Seim City Clerk Johnson Julie Kink, St.Croix Valley Press None 1. Finance Director - • Mayor Abrahamson welcomed the new Finance Director, Diane Blazek. 1 4:30 P.M. Councilmembers Bodlovick, Farrell, Kimble (arrived at 5:25 P.M.), Opheim, and Mayor Abrahamson. 2. Public Safety Director - Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to author- ize the purchase of a radar unit for the Police Dept. at a cost of $1,580 (with trade -in for old unit in amount of $100). (All in favor). 3. Public Works Director - Mr. Junker reported he has received an estimate of $27,400 for a pavement management program from Short - Elliott- Hendrickson Consulting Engineers. No action was taken at this time. 4. Community Development Director - Motion by Councilmember Farrell, seconded by Councilmember Opheim to authorize the attendance of the Building Officials at the Institute of Building Offi- cials at the Earle Brown Center on January 11 -13, 1989 at a cost of $90.00. (All in favor). Stillwater City Council Minutes Regular Meeting December 6, 1988 Purchase of furnace, southwest locker room, Ice Arena Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to author- ize the expenditure of $1,80) for furnace and gas piping for Ice Arena. (All in favor). Proposal for Park Area, McKusick Rd. & Owens St. Mr. Blekum presented a proposal and costs for park area at the above mentioned site. Discussion followed on whether the City could use park funds for this purpose. City Attorney Magnuson will present an opinion on this at the next meeting. Motion by Councilmember Opheim, seconded by Councilmember Bodlovick to adopt the appropriate resolution approving the concept of that area on Owens St. and McKusick Rd. as park land as it is shown in the drawing approved by the Park Board; but not to proceed un :11 proper financing is obtained. (Resolution No. 8005) Ayes - Councilmembers Bodlovick, Farrell, Opheim and Mayor Abrahamson. Nays - None Discussion followed on holding a hearing for the residents in the area regarding the placement Ind type of park to be constructed. This will not be done until financing las been obtained. 6. Consulting Engineer - Feasibility Study - L.I. 253, City Share of County Project, Third St. & Orleans St. Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to adopt the appropriate resolution directing the Consulting Engineer to proceed with a feasibility study for Local [mprovement No. 253, City share of County Rd. project - 3rd St. So. from 0-leans to Walnut St.; Orleans St. from 4th Ave. to 3rd St. So. (Resolution No. 7994) Ayes - Councilmembers Bodlovick, Farrell, Opheim, and Mayor Abrahamson. Nays - None Sewer Back -up Problems, Fairmeadows area, Sherburne, Williams, & Mulberry Streets Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to author- ize the televising of sewer lines on the following streets: Sherburne St. between Myrtle & Linden St., William St. between Mulberry & Myrtle St., Fairmeadows Rd., Laurie Ct., Dundee Pl., Hanson P1., and Laurel Ln. (All in favor) . 2 • • Stillwater City Council Minutes • Regular Meeting December 6, 1988 • • Approval of Five -Year State -Aid Plan Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to adopt the appropriate resolution adopting the Five -Year Construction Program for Stillwater as part of the Municipal State -Aid Street System. (Resolution No. 7996) Ayes - Councilmembers Bodlovick, Farrell, Opheim and Mayor Abrahamson. Nays - None 7. Fire Chief - Set Hearing for Appeal of Fire Code Violation, Davian Bldg. Council granted a request for a hearing at the December 20, 1988 meeting at 7:00 P.M. for Metropolitan State Bank of Iowa who is appealing an item on the list of fire code violations for the Davian Building, 110 So. Greeley St. Chief Seim will discuss concerns regarding excessive charges for use of ambulance service with the provider of the service. 8. City Attorney - Mr. Magnuson presented a request from Minnesota Federal to release the Letter of Credit for the Woodland Lakes Mall project. He recommended release of the Letter of Credit, which provided for improvement costs in the event an improvement was ordered, (which did not happen). Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to follow the City Attorney's recommendation to release the Letter of Credit to Minnesota Federal for the Woodland Lakes project. (All in favor). 9. City Clerk - Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to for- ward the claim for a sewer back -up at 301 Laurie Ct. to the Insurance Agent. (All in favor). 10. City Coordinator - Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to ratify Resolution No. 7987, employing Diane Blazek as Finance Director. (All in favor). Motion by Councilmember Farrell, seconded by Councilmember Opheim to adopt the appropriate resolution appointing Finance Director Blazek as City Treasurer. (Resolution No. 7995) Ayes - Councilmembers Bodlovick, Farrell, Opheim and Mayor Abrahamson. Nays - None 3 Stillwater City Council Minutes Regular Meeting December 6, 1988 Advertisement for Bids - Official Newspaper Motion by Councilmember Opheim, seconded by Councilmember Farrell to advertise for bids for the official City newspaper. (All in favor). Councilmember Kimble arrived at 5:25 P.M. Discussion followed regarding the posting of meetings, both regular and special meetings. Council Representative - Solid Waste Advisory Committee Motion by Councilmember Farrell, seconded by Councilmember Opheim to appoint Councilmember Kimble as Council representative on the Solid Waste Advisory Committee. (All in favor). RECESS Motion by Councilmember Bodiovick, seconded by Councilmember Opheim to recess the meeting at 5:30 P.M. (A in favor). Resolutions: No. 7994 - Ordering Feasibility Report, 3rd & Orleans St. No. 7995 - Appointing Diane E;lazek, Finance Director as City Treasurer. No. 7996 - Adopting Five -Year MSA Plan. No. 8005 - Approving Concept of area on Owens St. & McKusick Rd. as park land. ATTEST: CITY CLERK 4 MAYOR • • • RECESSED MEETING Absent: None Also Present: Others: STILLWATER CITY COUNCIL MINUTES December 6, 1988 The Meeting was called to order by Mayor Abrahamson. City Clerk Johnson gave the Invocation. City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Public Works Director Junker Consulting Engineer Moore Planning Comm. Chair. Fontaine City Clerk Johnson Press: Julie Kink, St.Croix Valley Press 1 7:00 P.M. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. Don Valsvik, Al Ranum, Gary Funke, Scott McDonald, Barry Stack, Bob Tanner, Jim Gannon, Mary Senkus, Leonard Feeley, Mickey Hoffman, Howard Costello, Julie Crumley, Don Wisniewski, Fred Shank, Dan Woodbury. PETITIONS, INDIVIDUALS AND DELEGATIONS 1. Don Valsvik - Friends of Youth sponsorship of Park Plaza. Don Valsvik, representing "Friends of Youth ", was present to announce their sponsorship of one of the downtown plazas. 2. Crown Life of Canada - Request for City condemnation of Grand Garage Parking Lot. Mary Senkus, representing Crown Life Ins. Co., asked the City to consider condemnation of the parking lot behind the Grand Garage Building on Main St. and turn it into a municipal lot. She presented the background for the request and explained that Chrysler Credit Corp. is asking $160,000 for the lot which, they feel, is an exorbitant price. Bob Tanner, owner of Estebans' Restaurant in the Grand Garage Bldg., explained the importance of the lot to his business and stated his business has receded since the lot was closed. Dan Woodbury, Chairman of the Merchants Ass'n. of the Grand Garage, also explained the importance of the lot to other businesses within the building and the importance of the restaurant to other businesses. PQQ?,O Stillwater City Council Minutes Recessed Meeting December 6, 1988 Council discussed how tte lot would be monitored, such as parking meters, and that the lot should be used by patrons of the Grand Garage businesses, not employees of those tusinesses. Further discussion followed regarding the obligations of Crow Life to take care of the expenses of condemnation, getting an appraisal and to communicate with Chrysler Credit regarding Council decision. Motion by Councilmember Kimble, seconded by Councilmember Opheim to adopt the appropriate resolution authorizing acquisition of the Grand Garage parking lot and directing City Staff to obtain the necessary agreement with Crown Life Ins. Co. to pay the necessary costs of condemnation; and proceed to notify Chrysler Credit Corp. of Council decision. (Resolution No. 7998) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None 3. Sam Griffith, Wash. Co. -IRA - Purchase & Operation of Senior Citizens' Highrise. Mayor Abrahamson announced that representatives of Wash. Co. HRA could not be present at the meeting tonight and discussion of the "Purchase & Operation of Sr. Citizen's Highrise" has been tabled until Dec. 20, 1988. 4. Sewer Back -up -- Fairmeadows Rd. Area Discussion followed regarding sewer back -up problems in the Fairmeadows area. Council explained that measures are being taken to attempt to correct the problems, such as televising the lines and installing ball checks. Mike Hudson, 2304 Fairmeadows Rd. requested he be notified before any measures are taken to stop backflow. Mr. Moore and Mr. Junker will talk with the residents tomorrow. PUBLIC HEARINGS 1. This is the day and time for the Public Hearing on a Preliminary & Final Plat Approval for a twenty lot subdivision located on both sides of Pine Tree Trail and south of Fine St. (Benson's Addition) previously developed, in the Single Family Residential Dist., Estate of Gilbert Benson, Applicants. Case No. SUE/88 -69. Notice of the hearirg was published in the Stillwater Gazette on November 23, 1988 and caries were mailed to affected property owners. Mr. Russell explained that most of the lots are developed and Mr. Fontaine stated the Planning Commission approved this request 6 -0, with one abstention. Barry Stack, surveyor, explained the platting of the land. Howard Costello, Pine Tree Trail, expressed concern that Lots 5, 6, 7, and 8, Block 1, are restricted and may interfere with their use of the 2 • • • Stillwater City Council Minutes • Recessed Meeting December 6, 1988 • • property. He proposed, with other property owners in the area, that no buildings, structures, excavation, roads or paving shall be permitted on the lots; and no cutting, trimming or removal of live trees on the lots shall be permitted within one hundred feet of the shoreline of Lily Lake except as necessary to clear one path to each lot for access to the lake. Mayor Abrahamson closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution approving the Preliminary & Final Plat for a 20 -lot subdivision located on both sides of Pine Tree Tr. and south of Pine St. (Benson's Add.) in the Single- Family Residential Dist., with conditions listed and the recommendation of property owners regarding Lots 5, 6, 7, & 8, regarding restrictions of additions, such as buildings, roads, etc. and restrictions of cutting, trimming or removal of trees within 100 ft. of shoreline, Estate of Gilbert Benson, Applicant. Case No. SUB/88 -69. (Resolution No. 7999) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None Council recessed for five minutes. 2. This is the day and time for the Public Hearing on a Variance to the sideyard setback requirement (two ft., six in. proposed, five ft. required) for construction of a six ft. by ten ft. single car garage addition at 108 So. Sixth St. in the RCM, Medium Density Multiple Family Residential Dist., Julie Crumley, Applicant. Case No. V/88 -57. Notice of the hearing was published in the Stillwater Gazette on November 28, 1988 and copies were mailed to affected property owners. Mr. Russell explained this request was before Council at a previous meeting and they directed that the applicant obtain a Certificate of Survey, which has been done. Three surveys were presented -- one from the applicant, one from the Hoffman's (neighbors) and one from 1973. The Hoffman's, 116 So. Sixth St., expressed concern that the Crumley's sidewalk may be on their property. Considerable discussion followed. Julie Crumley, her attorney, Al Ranum, and the Hoffman's were present to state their concerns. The Hoffmans stated they are considering erecting a maintenance -free fence which would cover a portion of the sidewalk. Also, the Hoffman's are not requesting the garage be moved, but the siaewalk be moved off their property. Mayor Abrahamson closed the public hearing. Motion by Councilmember Opheim, seconded by Councilmember Kimble to approve a minimum of 2 ft., 6 in. and maximum of 4 ft. variance for sideyard setback for construction of a 6 ft. by 10 ft. single car garage addition at 108 So. 3 Stillwater City Council Minutes Recessed Meeting December 6, 1988 6th St. in the RCM, Medium Density Multiple Family Residential Dist., Julie Crumley, Applicant. Case No, V/88 -57. (All in favor). 3. This is the day and time for the Public Hearing on a Final Planned Unit Development request for it three -story addition to existing Washington Co. Gov't. Center located at 14900 No. 61st St. in the Single Family Residential R -A, PUD Disi :., Washington Co., Applicant. Case No. PUD /88 -71. Notice of the hearing was published in the Stillwater Gazette on November 23, 1988 and copies were mailed to affected property owners. 4. This is the day and time for the Public Hearing on a Special Use Permit request for a 308 car parking lot in the Single Family Residential R -A Dist. located east of the Washington Co. Gov't. Center between Panama and Paris Avenues, Washington Co., Applicant. Case No. SUP/88 -68. Notice of the hearirg was published in the Stillwater Gazette on November 23, 1988 and copies were mailed to affected property owners. Mr. Russell suggested consideration of these two requests together. He explained Washington County is constructing a three -story addition to the Government Center and a 308 car parking lot which is located in the area recently annexed by the City. The lot would provide parking for the new building and street park will not be needed. Discussion included concerns of Oak Park Heights. One condition of approval was changed -- parking shall be provided on site or a ramp built underground to accommodate the increased office space. Also, the Comprehensive Plan will be amended. Don Wisniewki and Fred Shank also presented the plan for this construction. Mayor Abrahamson closed the public hearing. Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to ap- prove the following requests for Washington Co. Gov't. Center, 14900 No. 61st St.: (All in favor). Final Planned Unit Development for a three -story addition to existing Washington Co. Gov't. Center located at 14900 No. 61st St. in the Single Family Residential R -A, PUD Dist., as conditioned. Case No. PUD /88 -71. Special Use Permit request for a 308 car parking lot in the Single - Family Residential R -A Dist. located east of the Washington Co. Gov't. Center between Panama and Paris Avenues, as conditioned. Case No. SUP /88 -68. 5. This is the day and time for the Public Hearing on the transfer of an On -Sale Wine and Beer license for the Silver Lake Restaurant, 241 So. Main St., from Ming Sun Chu to Cindy Yuetsim Ng (daughter of Mr. Chu). Notice of the hearirg was published in the Stillwater Gazette on December 5, 1988. 4 • • • • Stillwater City Council Minutes Recessed Meeting December 6, 1988 Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to ap- prove the requested transfer of On -Sale Wine license and Non - intoxicating Malt Liquor license for the Silver Lake Restaurant, 241 So. Main St. from Ming Sun Chu to Cindy Yuetsim Ng. (All in favor). Council recessed for five minutes. UNFINISHED BUSINESS 1. Downtown Plan Implementation - A. Resolution establishing Guidelines for Downtown Plan Action Committee. Motion by Councilmember Farrell, seconded by Councilmember Opheim to adopt the appropriate resolution establishing guidelines for the Downtown Plan Action Committee. (Resolution No. 7997) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None. B. Appointment of Downtown Plan Action Committee Members. Appointments were deferred until the December 20, 1938 meeting. C. Possible first reading of Ordinance amending City Cooe establishing Design Review permit and Downtown Design Review Committee. Motion by Councilmember Farrell, seconded by Councilmember Kimble for a first reading of an ordinance amending City Code establishing Design Review permit and Downtown Design Review Committee. (All in favor). D. Appointment of Downtown Design Review Committee. Appointments were deferred until the December 20, 1938 meeting. E. Letter to Downtown Businesses regarding Spring Clean -up. F. Authorize application for Celebrate Minnesota 1990 Grant Request. G. Set date for Workshop on phasing of Downtown Improveents. Motion by Councilmember Kimble, seconded by Councilmember Farrell to authorize a letter to Downtown Businesses regarding Spring Clean -up; application for Celebrate Minnesota 1990 Grant Request; and to set the date of January 10, 1989, 4:30 P.M. for a workshop on phasing of Downtown Improvements. (All in favor) . CONSENT AGENDA 5 Stillwater City Council Minites Recessed Meeting December 6, 1988 Motion by Councilmember Farrell, seconded by Councilmember Bodlovick to ap- prove the Consent Agenda of December 6, 1988, including the following: (All in favor.) 1. Directing Payment of Bills (Resolution No. 7993) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim and Mayor Abrahamson. Nays - None 2. License Applications: CONTRACTORS Bodes Grounds Maintenance Snow Removal New 1783 W. Second St. White Bear Lake, Mn. 55110 Curran V. Nielsen Co, Inc. Roofing New 6600 Oxford St. Minneapolis, Mn. 55426 Value Construction Gen. Contractor New 8644 Summerwind Alcove Woodbury, Mn. 55125 1989 3.2 OFF -SALE BEER LICENSES Cub Food Market Renewal 2001 Washington Ave. Food -n -Fuel Renewal 1101 No. Owens St. Hooley's Supermarket Renewal 405 E. Myrtle St. CIGARETTE LICENSES St. Croix Drug Renewal 132 So. Main St. Erickson Post, Inc. 2500 w. Orleans Washington Co. Courthouse 14900 - 61st St. No. R & R Liquor 1971 So. Greeley St. Cub Foods 2001 Washington Ave. No. 6 Renewal Renewal Renewal Renewal • • Stillwater City Council Minutes Recessed Meeting December 6, 1988 Hooley's Supermarket Renewal 405 E. Myrtle Nelson's Ice Cream & Dairy Renewal 920 W. Olive St. Meister's Bar & Grill Renewal 901 So. Fourth St. Food -n -Fuel Renewal 1101 No. Owens Snyder Drug Co. Renewal 1260 Frontage Rd. W. Silver Lake Restaurant Renewal 241 so. Main St. REGULAR ON -SALE LIQUOR LICENSE Meister's Bar & Grill Renewal 901 So. Fourth St. Mad Capper Saloon, Inc. Renewal 224 So. Main St. Vittorio's Renewal 402 So. Main St. 3.2 ON SALE BEER River Valley Athletic Club Renewal 1826 Northwestern Ave. Silver Lake Restaurant Renewal 241 So. Main St. ON SALE WINE Silver Lake Restaurant 241 So. Main St. 3. Forward Claim for Sewer Back -up, Karl Vollstedt, 304 Laurie Ct. to Insurance Agency and City Attorney. 4. Set date of December 20, 1988 as Board of Appeals hearing for Fire Code Variance for Davian Bldg., 110 So. Greeley St. 7 Renewal Stillwater City Council Minutes Recessed Meeting December 6, 1988 COUNCIL REQUEST ITEMS Councilmember Kimble requested the Police Dept. to check on residents snowmobiling on the side alk along County Road 5. Also, signs prohibiting this should be replaced. Appointment of Members td Various Boards, Committees and Commissions. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to reap- point the persons whose terms have expired on the following Boards & Commis- sions to another term: Planning Comm., Parks & Rec. Bd., Port Authority, Heritage Preservation Comm., Library Bd., and Joint Cable Comm. (All in Favor). STAFF REPORTS (Continued) 1. City Coordinator Request from SAEDC Motion by Councilmember Kimbla, seconded by Councilmember Farrell to approve the recommended letter to the Margaret Rivers Foundation requesting funds for the Stillwater Area Economic )evelopment Corp. (SAEDC) and Stillwater Area Chamber of Commerce. (All in favor). ADJOURNMENT Motion by Councilmember Farrell, seconded by Councilmember Kimble to adjourn the meeting to Executive Session at 10:10 P.M. (All in favor). Resolutions: No. 7993 - Directing Payment of Bills. No. 7997 - Guidelines for Downtown Plan Action Committee. No. 7998 - Authorizing Acquisition of Grand Garage Parking Lot. No. 7999 - Final Plat Approval - Gilbert Benson Estate. ATTEST: CITY CLERK 8 MAYOR • • • GORDON C. SEEM Fire Chief December 8 1988 Mr. Glen Schumann 124 South Second Street Stillwater, Minnesota 55082 Inspection Number 88102601 Dear Mr. Schumann: CITY OF STILLWATER On tlu Picturesque St. Croix MUNICIPAL BUILDING 216 North Fourth Street STILLWATER, MINNESOTA 55082 This letter is to inform you that the hearing pertaining to fire code • variance at 116 South Greely Street will be held in the Stillwater City Council Chambers on December 20, 1988 at 7 :00 P.M. If you have any questions concerning this please call me. Sincerely, / /' / Gordon C. Seim, Fire Chief Stillwater Fire Department CC, Nile Kriesel Telephone 439 -1313 or 439-3120 • EXECUTIVE DIRECTOR Dennis L. Balyeat Dear Nile: December 19, 1988 ,.,:,.:,..... Washington County Housing and Redevelopment Authority Park on the River • 455 Broadway Avenue • Saint Paul Park, Minnesota 55071 Mr. Nile Kriesel /City Coordinator City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Telephone (612) 458.0936 Telecopier (612) 458 -1696 Enclosed for your information is some background information about the Washington County Housing and Redevelopment Authority Multi- Family Housing Program. A number of months ago you, Dave Magnuson and I sat down and went into some detail about the program and this information is provided to refresh your memory. As the HRA is proposing to acquire the Rivertown Commons complex, there are basically two actions that the city will have to take for the HRA to proceed with this. The first action is a resolution, of which I have provided a copy, which basically provides the HRA with authority to undertake its program in the City of Stillwater at a site specific location. The second portion of the approval relates to how the HRA will make its payment in lieu payments to the city. We are enclosing a proposed municipal service charge agreement which outlines how the payment in lieu is made. State law basically requires the HRA to pay 5% of its net shelter rent. This works out to approximately 25 -30% of what the normal property tax payment would be. The municipal service charge recognizes that the city will be giving up some tax revenues for this program to proceed. As part of our understanding of this deferment of taxes, the HRA is putting in a provision to pay a supplemental service charge above and beyond the base service charge to help make up for the taxes lost. As the protect begins to generate more cash, a supplemental service charge will be made. Finally, the HRA looks at this endeavor as a partnership with the city. To preserve moderate cost housing, the city will be giving up some tax revenues; therefore, there is an equity service charge provision in this municipal service charge agreement which says that at the point in time the HRA would sell the property, the HRA would split any net sale proceeds with the city to try and make up for any lost revenues to the city. BOARD OF COMMISSIONERS District I . David Berg • District 2. M. Neal Erdahl • District 3. Robert Lafayette • District 4. David Kriesel • District 5. Eimer Morrs • Mr. Nile Kriesel December 19, 1988 Page Two • • The basic step that -the city must -take is to pass this resolution, which can be made subject to final negotiation of an acceptable municipal service charge. If you have any questions, please do not hesitate to give me a call. S,iwncere 1 y, Sam Griffi Director, Private Ventures /m Enclosure EXECUTIVE DIRECTOR Dennis L. Balyeat November 28, 1988 Mr. Nile Kriesel /Coordinator City of Stillwater 216 North Fourth Street Stillwater Minnesota 55082 Re: Dear Nile: Sincerely, /m Washington County Housing and Redevelopment Authority Park on the River • 455 Broadway Avenue • Saint Paul Park, Minnesota 55071 Washington County Housing and Redevelopment Authority Multi- Family Housing Bond Program Rivertown Commons Telephone (612) 458.0936 Telecopier (612) 458-1696 Enclosed for your information are the basic documents that must be approved and signed by the city if the HRA proceeds with the proposed acquisition of Rivertown Commons. The first item is a resolution that basically does two things: .(1 gives ._ the HRA the ability to use its funds within the City of Stillwater; and (2) approves the location of the project to be financed. _ The second item is the Municipal Service Charge Agreement. Under Minnesota law the HRA is exempt from property taxes. However, also under state law, we must make a payment in lieu of tax. The HRA's intent with this program is to put the city at as little risk as possible. Therefore, in addition to the basic payment in lieu, we will make a supplemental payment based on the ability of the revenues from the project to make that payment to attempt to increase on an annual basis the amount of revenues coming in to the city. Thirdly, because the HRA at some point, depending on how the tax laws change, will be putting the protect back in private hands, we will attempt to make up the difference between any property taxes lost and payments made through a debt service charge which basically says that when the project is sold the HRA and the city will split any excess revenues generated from the sale to make up for lost tax revenues. Please review the documents and if you have any questions, do not hesitate to give me a call. Sam Griffith Director, Private Ventures BOARD OF COMMISSIONERS District I . David Berg • District 2. M. Neal Erdahl • District 3. Robert Lafayette • District 4, David Kriesei • District 5. Elmer Morris • Washington County Housing and Redevelopment Authority 455 Broadway Avenue, St. Paul Park, Minnesota 55071 6I2-45S-0936 MEMORANDUM TO ALL INTERESTED PARTIES FROM: Sam Griffith /Director, Private Ventures DATE: March 14, 1988 SUBJECT: Washington County Housing and Redevelopment Authority Multi - Family Housing Bond Program This memorandum provides an explanation of the HRA's new multi- family bond program. The purpose of this memorandum is to describe the structure of the program, the financing of the program and general information of interest to the cities in which these projects would be located. Structure of the Program The HRA will be issuing a pool of essential function bonds to be used for the acquisition of existing multi- family apartment projects and the construction of new multi - family projects for the purpose of maint aining and providing affordable housing opportunities for moderate income families in Washington County. There are numerous reasons why the HRA has developed this program. Since the adoption of the new Tax Reform Act, there has been little multi- family housing development in the county. In addition, as one of the fastest growing counties in Minnesota, the county is experiencing a tremendous growth in population; therefore, vacancy rates throughout the county are very low. Consequently, current owners are able to raise rents and still keep their buildings fully occupied. As rents continue to trend upwards, current moderate income tenants are being forced to find more affordable housing, oftentimes outside the county. Another goal of this housing program is to provide safe and affordable housing to lower income tenants. The HRA, as manager of the Section 8 Program in the county, is finding that because of the rising rents and lack of new construction, many Section 8 tenants are unable to find affordable housing in the county. Several cities in the county have concerns about multi - family projects where maintenance is being deferred or where there are management problems. The cities have discussed the possibility of the HRA taking over such facilities to see that necessary repairs are made and management problems corrected. • Other communities would like to see certain types of housing developed which the private sector has not been able to provide. Therefore, the HRA's multi- family housing program looks to address all of these issues through the acquisition or construction of projects in communities that desire these projects. Structure of the Bond Program The HRA will issue $115 million of essential function bonds to acquire and construct multi- family projects throughout the county. There will be a five year period during which the HRA will be able to finance specific projects. The bonds will be 40 -year, fixed rate obligations, secured by a direct pay "Triple -A" rated letter of credit. The bond proceeds will be invested in an investment contract until such time as they are used to make project loans. The HRA anticipates the rate on the bonds to be approximately eight percent. As these bonds are essential function, public purpose bonds, the HRA must be the owner of these facilities. However, the HRA has little experience in owing and operating apartment projects and will enter into contracts for "project coordinators" who are experienced entities, who will be responsible for assisting the HRA on acquiring existing projects, constructing new projects, and marketing and management of the day -to -day operations of these projects. The project coordinators will also share with the HRA with the risks associated with owning these projects, including providing the credit enhancement necessary for each projects. For their services, the coordinators will be paid a fee negotiated at project closings. Project Financing Each project to be acquired or constructed would be done during a five year origination period. The "Triple -A" letter of credit provider will not take any real estate risk and therefore requires that before any bond proceeds can be used, there must be an acceptable credit enhancement in place to take that direct real estate risk. The credit enhancement, in conjuunction with the bond funds, will allow the HRA to provide itself with 100 percent financing for these projects. Acceptable credit enhancement for these projects would include FHA coinsurance or a letter of credit from acceptable financial institutions or a collateralized letter of credit. Another form would be market rate mortgages. How the Program Works • The HRA will identify potential existing or new construction projects and enter into negotiations wi h a project coordinator to assist the HRA in developing these projects. At the same time, the HRA will work with local financial institutions to develop the necessary credit enhancement. At the time an acceptable and financable project is developed, the HRA will work with each community tca see that the project meets the needs and requirements of that community. The ability of the HRA to provide affordable housing opportunities for moderate income residents of the county will be developed using the HRA's multi - family housing progrm. There are several ways tha the HRA can make each project affordable. First of all, the HRA, bec use of the bond financing, will be able to provide itself with 100 pe cent financing. Second, the HRA, as a government entity, would b exempt from sales tax for the purchase of materials in either new co struction or rehabilitation projects. Third, : " the HRA, as a non - profit e City, does not have the investment requirement return needs of the privat sector. Any excess revenues generated by a project will be used to eilher keep rents at an affordable level or use them on other projects to write -down project costs or rents. Fourth, as a government agency, the HRA is exempt from real estate taxes. However, the HRA is required to make a contributing payment in lieu of tax to the taxing entities. This payrkent in lieu of taxes is a minimum of five percent of the aggregate shelter rents in each This requirement allows the project to support more debt and therefore, lower rents. Each community, however, will be assured that as each project begins to support itself, excess revenues from the project will be used to increase the payment in lieu of tax made. Timing The HRA multi - family housing bond program will be closing within the next several weeks. The HRA is making presentations to the various governing bodies in the county to make them aware of the program. The objective of this prog is to develop or maintain affordable housing opportunities in each community until such tine as the private sector begins to meet this particular need. /m • • • • Washington County Housing and Redevelopment Authority 455 Broadway Avenue. St. Paul Park. Minnesota 55071 612 -458 -0936 MEMORANDUM FROM: Sam Griffith /Director, Private Ventures DATE: February 23, 1988 SUBJECT: Payments in Lieu of Taxes Washington County Housing and Redevelopment Authority Multi- Family Essential Function Bond Pool This memo concerns the question of payments of property taxes or payments in lieu of taxes which must be paid with respect to multi - family rental housing owned by the Washington County Housing and Redevelopment Authority (the "Authority "). The property tax status of property of the Authority is determined by Minnesota Statutes, Section 462.575. Tax Status subdivision 1 of this section sets forth the general rule that "the property of an Authority is declared to be public property used for essential public and governmental purposes and such property and the Authority shall be exempt from all taxes and special assessments of the city, the county, the state, or any political subdivision thereof." Although the property of the Authority is exempt from local property taxes, subdivision 3 of Section 462.575 does require that the Authority file annually, statements with the Washington County Assessor, and Day an annual service charge in an amount equal to at least five percent (5%) of the aggregate annual shelter rentals for the Project. In addition to filing an annual statement of shelter rentals, subdivision 3 goes on to require that "unless a greater amount has been agreed upon between the Authority and the municipality in and for which the Authority was created, five percent (5 %) of such aggregate shelter rentals shall be charged to the Authority and collected from it as a service charge for the services and facilities to be furnished with respect to that Project in the manner provided by law for the assessment and collection of taxes, and the amount so collected shall be distributed to the several taxing bodies in such proportions that each will receive therefrom the same proportion as the tax rate of each bearer to the total tax rate of those taxing bodies that would be levied against the Project if it were not exempt from taxation." This subdivision includes the definition that "shelter rental shall mean the total rentals of a housing project exclusive of charges for utilities and special services such as heat, water, electricity, gas, sewage MEMORANDUM February 23, 1988 Page Two disposal or garbage removal." If the Authority's Project Is located in a tax — increment district, the payment in lieu of taxes sh3l1 be treated the same as any other property tax payment made within and for a tax — increment district. It is the intention of the ,authority to pay the maximum amount of payment in lieu of taxes as the Project can support. The HRA would base the beginning years on the minimum payment in lieu. As the project stabilizes the Authority would begin to pay a larger payment in lieu after all expenses and debt service a paid. /m • • • CITY COUNCIL CITY OF STILLWATER RESOLUTION NO. RESOLUTION AUTHORIZING THE WASHINGTON COUNTY HOUSING AND REDEVELOPMENT AUTHORITY TO UNDERTAKE A PROGRAM FOR THE FINANCING OF A HOUSING DEVELOPMENT PROJECT IN THE CITY OF STILLWATER TO PROVIDE MULTI - FAMILY RENTAL HOUSING FOR PERSONS AND FAMILIES OF LOW AND MODERATE INCOME. WHEREAS, Minnesota Statutes, Sections 469.001 TO 469.047 (the "Act ") establishes the powers and duties of housing and redevelopment authorities in the State of Minnesota; and WHEREAS, pursuant to Section 469.001(4) of the Act, one of the purposes of The Washington County Housing and Redevelopment Authority (the "Authority ") is to remedy the shortage of housing for low and moderate income residents in situations in which private enterprise would not act without government participation or subsidies; and_ WHEREAS, Laws of Minnesota 1974, Chapter 475 (the "Special Law ") provides that, if any housing or redevelopment project is undertaken in Washington County by the Authority, and such project is within the boundaries of any incorporated village, city or township, the location of such project shall be approved by the governing body of such village, city or township; and WHEREAS, to assist in the alleviation of a housing shortage for low and moderate income residents, the Authority is authorized under the Act to undertake one or more Housing Development Projects (the "Projects "), as defined in Section 469.002, subd. 15, of the Act as any work or undertaking to provide housing for persons of moderate income and their families, which may include planning of building and improvements; acquisition of real property; construction, reconstruction, alteration and repair of new or existing buildings and all equipment, facilities and other real or personal property for appurtenances, streets, sewers, water service, utilities, site preparation, landscaping, administrative, community health, recreation or welfare, or other purposes; and WHEREAS, the Authority contracted with McGladrey, Hendrickson & Pullen to prepare a market analysis of multi - family and elderly rental housing supply, demand and projected needs within Washington County (the "County ") including the projected needs in the City of Stillwater (the "Municipality "); and WHEREAS, based upon such market analysis the Authority has determined • • • that it is necessary for the Authority to undertake the Projects in order to alleviate current and projected shortages of decent, safe and sanitary housing for persons of low and moderate income and their families. In order to implement and undertake the Projects, the Authority has, by the passage of Resolution No. 87 -31, on October 27, 1987 adopted a Housing Development Project Program (the "Program "), describing the policies for meeting the housing needs of the County; and WHEREAS, the Program includes among the multi - family rental housing Projects to be developed in order to carry out the policies of the Program, and Project or Projects located in the Municipality, as described in Exhibit A attached hereto; and WHEREAS, the Authority has requested that the governing body of the Municipality approve the locations of the Projects pursuant to the Special Law and the financing of such Project or Projects by the Authority pursuant to the Program: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater that: 1. The Municipality hereby approves the locations of the Project or Projects located within the Municipality, as described in Exhibit A. 2. The Municipality hereby approves the Program of the Authority to provide financing for the Project or Projects and authorizes the Authority to undertake the Program and develop the Project or Projects within the Municipality. 3. Nothing in this resolution or in the Program of the Authority shall authorize the expenditure of any funds of the Municipality. Any revenue bonds issued by the Authority to finance the Project or Projects shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the Municipality, nor shall the Municipality be subject to any liability thereon. The holder • holders from time to time of the revenue bonds of the Authority shal no have the right to any exercise of the taxing power of the icipality to pay the J, outstanding principal on such revenue Bonds or the interest thereon or to enforce payment thereof against any property of the Municipality. Attest: Approved and adopted this day of , 1988. Mayor EXHIBIT A Projects located in the City of Stillwater to-be financed by • •- . • • Washington County Housing and Redevelopment Authority Governmental Housing Revenue Bonds Series 1988 Number Financed Protect Location of Units Amount • • • • • • WITNESSETH: MUNiCIPAL SERVICE CHARGE AGREEMENT THIS AGREEMENT, made on or as of the day of 1988, by and between the City of (the "City "), a statutory .city of—the State of Minnesota, and the Washington County Housing and Redevelopment Authority (the "Authority "), a public body corporate and politic of the State of Minnesota. WHEREAS, the Authority is authorized to transact business and exercise its powers within the corporate boundaries of the City by a resolution of the City Council adopted on , 1988, pursuant to Minnesota Statutes, Section 469.005; and WHEREAS, the Authority has undertaken a housing project (the "Project "), pursuant to Minnesota Statutes, Sections 459.026 on certain property (the "Property ") located within the City (described in Exhibit A to this Agreement); and WHEREAS, - pursuant to Minnesota Statutes, Section 469.040, the Authority shalt pay a service charge for the services and facilities furnished to the Project; and WHEREAS, the City and the Authority have agreed that under certain circumstances the service charge paid by the Authority shall exceed the statutory amount of five percent (5 %) of the aggregate annual shelter rentals of the Project; - NOW, THEREFORE, In consideration of the premises and the mutual obligations of the parties hereto, each of them does hereby covenant and agree with the other as follows: 1. Statement Filed with Assessor. On or before May 1 of each year after the project has become wholly or partially occupied, the Authority shall file with the Washington County Assessor a statement of the aggregate shelter rentals of the Project collected during the preceding calendar. For purposes of this Agreement, "shelter rental" means the total rentals of the Project, exclusive of any charge for utilities and special services such as heat, water, electricity, gas, sewage disposal, or garbage removal. 2. Base Se.rvice Charge. Five percent (5 %) of the aggregate shelter rentals of the Project shall be charged to the Authority as a base service charge (the "Base Service Charge "). The Base Service Charge shaft be collected from the Authority in the same manner as the collection of taxes and assessments. 3.nnlementai Service Charge. The Authority agrees to pay a Supplemental Service Charge (the "Supplemental Service Charge ") in addition to the Base Service Charge as provided in this Section 3. A Supplemental Service Charge equal to rinsert Percentage Ratel of aggregate shelter rent shall be paid in (Insert Yearsl . The Supplemental Service Ch rge payable in year I Yeari and each year thereafter shall increase one percent (1.00 %) per year commencing In the year rtnsert Years , if the Authority establishes that the additional one percent (1.00 %) par year Supplemental Service Charge after the year 2001 materially affects affordability of the Project, then the additional one percent (1.00 %) shall be computed, but payment deferred (the "Deferred Supplemental Service Charge "). The amount of the Deferred Supplemental Service Charge shall be determined each year, and a decision to defer part or all of the Supplemental Service Charge in one year shall not result In deferral in any subsequent year. The Authority agrees to sign a promissory note equal to the amount of each Deferred Supplemental Service Charge. The promissory note shall provide for payment of the Deferred Supplemental Service Charge at the time of the sale of the Project by the Authority. In its statement to the Washington County Assessor, as set forth in paragraph 1 above, the Authority shall set forth the amount of any Supplemental Service Charge in each year. The Supplemental Service Charge and any Deferrec Supplemental Service Charge Note shall be paid and distributed to the t xing districts in the same manner as the collection of taxes and assessme ts. The Deferred Supplemental Service Charge shall be paid in the manner s t forth in section 4 from Net Proceeds of sale. 4. Equity Service Charge. \ The Authority agrees to pay an Equity Service Charge (the Equity Service Charge ") in addition to the Base Service Charge provid d for in section 2 and the Supplemental Service Charge in section 3. The Equity Service Charge shall be equal to the difference between th amount which would be payable in taxes if the Project were not exemp , less the total of the Base Service Charge and the Supplemental Service Charge. The Equity Servics Charge shall.be paid to the City by the Authority. The Equity Service Charge shall be computed annually on the due date for second half taxes, but payment deferred (the "Deferred Equity Service Charge "). The Authority shall execute promissory note(s) in favor of the City equal to the amount(s) of any Deferred Equity Service Charge. The aggregate total of the promissory note(s) for any Deferred Equity Service Charge(s) shall provide for payment of the Deferred Equity Service Charge at the time of the sale of the Project by the Authority, provided that the aggregate total of the Deferred Supplemental Service Charge(s) and the Deferred Equity Service Charge(s) shall not exceed fifty percent (50 %) of the net proceeds of sale. "Net Proceeds" as used in this paragraph shall mean the proceeds of sale after payment of any mortgages, all outstanding liabilities of the f related to the Project's construction, financing and operat'on, and any reasonable expenses of sale. In the event the Net Proceeds are insufficient to pay the full amount of both the Deferred Equity Service Charge(s) and the Deferred Supplemental Service Charge, the two shall 'be paid pro —rata. 5. Renegotiation of Supplemental Service Charge. Sai_e Evaluation. The books and recoris of the Authority may be reviewed from time to time by the City's Finance Director. Based on the financial performance of the Project and an appraisal, the Authority and the City may, from time to time, renegotiate the effective date(s) of the Supplemental Service Charge • • and /or the amounts of said Supplemental Service Charge. Commencing in (Insert Yeari and any year thereafter, the City may have the Project appraised by an MAI certified appraiser selected by the City to assist in determining the appropriateness of an increase in the Supplemental Service Charge or the timing of sale pursuant to section 9. The Authority shalt pay for the cost of said appraisal(s). The City and Authority shalt jointly- meet with the appraiser to provide instructions and information to be used in the appraiser's evaluation of the reasonableness and feasibility of the Project paying a larger Supplemental Service Charge or the timing of Project sale if evaluated pursuant to section 9. 6. Maximum Service Charge. Pursuant to Minnesota Statutes, Section 469.040, subdivision 3, the total of the Base Service Charge and any Supplemental Service Charge and any Equity Service Charge shall not exceed the amount which would be payable in taxes were the Project not exempt. 7. Special Service Charge. The Authority shall also pay to the City a special service charge (the "Special Service Charge ") in addition to the Base Service Charge in an amount in the same manner and at the same time as any special assessments that would be applicable to the Property were it not owned by the Authority. The Authority may prepay any - ,Special Service Charge at any time in accordance with the provisions of Minnesota Statutes, Chapter 429. 8. Reimbursement of Citv's Consultants' Fees. The Authority shall reimburse the City for all •reasonable and necessary consulting fees incurred by the City in conjunction — with the Project for financial, planning, engineering and similar consultant services and legal services, in the same manner as if the Protect were not owned by the Authority. The Authority shall pay said - charges within sixty (60) days of the date on which the City invoices the cost to the Authority. 9. Sale. The Authority represents it does not desire the long —term Project ownership and therefore - -the Authority agrees to evaluate the feasibility of sale of the Project from time to time and to consult periodically with the City of the desirability and timing of sale. The City and Authority agree that commencing -In rinsert Yearl and every two years thereafter they will - evaluate the feasibility of sale and the timing of sale. Either the City or Authority may request the MAi appraiser under paragraph 5 to evaluate this issue as part of his appraisal of the Project under section 5. When the MAi appraiser determines that the project can be sold and the "net proceeds" as that term is defined in paragraph 4 will be sufficient to pay the Deferred Service Special Charge and the Deferred Equity Service Charge, the Authority shall take all reasonable and necessary steps to place the Protect on the market for sale, and sell the Project as soon as practical. The Authority shall regularly report to the City on the progress of its sale efforts. • 10. Arbitration. in the event the City and the Authority cannot agree upon the terms of the Supplemental Service Charge pursuant to section 3, payment of the Equity Service Charge pursuant to section 4, or the Renegotiation of the Supplemental Services Charges pursuant to section 5, then the City and the Authority shall submit the dispute to binding arbitration. The arbitration shall be conducted in compliance with the American Arbitration Association Rules and Procedures. 7i. •Books and •Record2. • The books and records of the Authority in regard ••to the Protect :fall be open to inspection by the Washington County Assessor and the office of the Finance Director of the City. 12. Amendments. Ctanges. and Modifications. This Agreement may be amended, or any of its terms modified, only by written agreement authorized and executed by the City and the Authority. IN WITNESS WHEREOF, the City has caused this Agreement to be duly executed in its name and behalf and the Authority has caused this Agreement to be duly executed in its name and behalf on or as of the date first above written. CiTY OF By and By • THE WASHINGTON COUNTY HOUSING AND REDEVELOPMENT AUTHORITY By and By • • • • Municipality: Governing Body: Meeting: Members Present: Members Absent: Documents: Certification: City Council CERTIFICATION OF MINUTES City of Stillwater A meeting of the City Council of the City of Stillwater held on the day of , 1983, at p.m. at the City Council Chambers. A copy of a resolution adopted by the City Council of the City of Stillwater at said meeting. 1, , of the City of Stillwater do hereby certify the following: Attached hereto is a true and correct copy of a resolution on file and of record in the offices of the City of Stillwater, which resolution was adopted by the City Council, at the meeting referred to above. Said meeting was a regular meeting of the City Council, was open to the public, and was held at the time and place at which meetings of the City Council are regularly held. Member moved the adoption of the attached resolution. The motion was seconded by Member . A vote being taken on the motion, the following voted in favor of the resolution: and the following voted against the resolution: Where said resolution was declared duly passed and adopted. The attached resolution is in full force and effect and no action has been taken by the City Council of the City of Stillwater which would in any way alter or amend the attached resolution. Witness my hand officially as the of the City of Stillwater, Minnesota, this day of , 1988. . DANIEL R. NELSON Attorney at Law • • Direct Dial (612) 337 -9211 April 24, 1987 Mr. Dennis Balyeat Executive Director W ashington County Housing and Redevelopment Authority 455 Broadway Avenue St. Paul Park, MN 55071 Mr. R. A. Gearin St. Paul Park City Attorney 500 Degree of Honor Building St. Paul, MN 55101 $ St. Paul Park Junior High Project HOLDS & GRAVEN CHARTERED 470 Pillsbury Center, Minneapolis, Minnesota 55402 (612) 337 -9300 Gentlemen: You have asked us to analyze the provisions of Minnesota Law which apply to the property taxes or payments in lieu of taxes which must be paid with respect to a multifamily rental housing facility owned by the Washington County Housing and Redevelopment Authority (the "Authority "). In particular, the Authority has proposed to construct an elderly multifamily rental housing facility (the "Project ") on the site of the former St. Paul Park Junior High School as a "housing development project_" within the meaning of Minnesota Statutes, Section 462.425, subdivision 25. In addition, this site is within a Tax Increment District previously established by the City of St. Paul Park (the "City ") pursuant to Minnesota Statutes, Section 273.71 to 273.78. Our analysis is as follows: A "housing development project" is defined by Minnesota Statutes, Section 462.425, subdivision 25 as: " ... any work or undertaking to provide housing for persons of moderate income and their families. Such work or undertaking may include the planning of building and improvements, the acquisition of real property, which may be needed immediately or in the future for _ housing purposes, the construction, reconstruction, alteration and repair of new or existing buildings and the provisions of all equipment, facilities and other real or personal property for necessary, convenient or desireable appurtenances, streets, sewers, • • Mr. Dennis Balyeat Mr. R. A. Gearin April 24, 1987 Page 2 water service, utilities, site preparation, landscaping, administrative, community health, recreation or welfare or other purposes." [Emphasis added.] Subdivision (14) of this Section further defines the term "Project" to mean "a housing project, a housing development project or a redevelopment project, or any combination of such projects." Minnesota Statutes, Section 462.445 then sets forth the general powers and duties of the Authority, and in subdivision 1, clause (4) includes the power "within its area of operation to undertake, prepare, carry out and operate projects and to provide for the construction, reconstruction, improvement, extension, alteration or repair of any project or part thereof." From these Sections the Authority derives its legal authority to undertake the acquisition and construction of the Project as a housing development project. The governmental purposes encompassed in this statutory authorization form the basis of the Authority's ability to issue its tax exempt bonds to provide the financing for the construction of this project, and compliance with the restrictions imposed by these and other applicable provisions of State Iaw will be strictly required in the documents relating to these bonds in order to preserve their tax exempt status. The property tax status of property of the Authority is determined by Minnesota Statutes, Section 462.575, Tax Status Subdivision 1 of this Section, entitled "Declaration, essential public and governmental purposes ", sets forth the general rule that "the property of an authority is declared to be public property used for essential public and governmental purposes, and such property and the authority shall be exempt from all taxes and special assessments of the city, the county, the state or any political subdivision thereof." This property tax exemption, however, does not apply to charges for utilities or special services such as municipal water, electricity, gas, sewage disposal or garbage removal. Subdivision 2 of this Section provides an exception to this tax exempt status, so that "any property which the authority leases to private individuals or corporations for development in connection with a redevelopment oroiect shall have the same tax status as if such leased property were owned by such private individuals or corporations." [Emphasis added.] This exception is inapplicable to the Park Junior High School Seniors Project because (a) the Authority is undertaking a housing development project rather than a redevelopment project on this site, and (b) the leases to be entered into between the elderly occupants of the Project and the Authority constitute residential leases rather than property leased to private individuals for development. Although the property of the Authority is exempt from local property taxes, Subdivision 3 of Section 462.575 does require that the Authority must file annual statements with the Washington County Assessor and pay an annual service charge in an amount equal to a t least five percent (5 %) of the aggregate annual shelter rentals for the Project. This subdivision begins with the provision- that: Subdivision 3. Statement filed with assessor, percentage tax on rentals. Further, notwithstanding the provisions of subdivision 1, Mr. Dennis Balyeat Mr. R. A. Gearin April 24, 1987 Page 3 with respect to any housing project of the authority carried on pursuant to the provisions of sections 462.465 to 462.511, the authority shall, after that project has become occupied, either in whole or in part, file with the proper assessor, on or before May 1 of each year, a statement of the aggregate shelter rentals of that project collected during the preceding calendar year; ... Since Minnesota Statutes, Section 462.466 Housing Development Proiects establishes the required findings the Authority must make before it can carry out a housing development project, the Authority's proposed Project constitutes a "housing project of the authority tarried on pursuant to the provisions of sections 462.463 to 462.511" and is subject to the requirements of this subdivision. In addition to filing an annual statement .of shelter rentals, Subdivision 3 goes on to require that: ... unless a greater amount has been agreed upon between the authority and the municipality in and for which the authority was created, five percent of such aggregate shelter rentals shall be charged to the authority and collected from it as a service charge for the services and facilitie.; to be furnished with respect to that project, in the manner provided by law for the assessment and collection of taxes, and the amount so collected shall be distributed to the several taxing bodies in such proportions that each will receive therefrom the same proportion as the tax rate of each bears to the total tax rate of those taxing bodies that would be levied against the project if it were not exempt from taxation. This subdivision also includes the definition that "shelter rental means the total rentals of a housing project exclusive of any charge for utilities and special services such as heat, water, electricity, gas, sewage disposal, or garbage removal." Thus, it is apparent that the Authority will be required to make a payment in lieu of taxes of at le<:st five percent (5%) of aggregate annual shelter rentals, and that this payment will be collected "in the manner provided by law for the assessment and collection of taxes." These payments are then to be distributed to the City, Washington County, the local school district and other taxing bodies having jurisdiction over the Project in the same proportions as would apply if the Project were not exempt from taxation. It is at this point that the Tax Increment District previously established by the City over this Project affects the distribution of the Authority's payments in lieu of taxes. There is no ques:ion that, without a tax increment district, the Authority's payments would be treated the same as real estate taxes -under Minnesota law and distributed to the various taxing :.jurisdictions. However, Minnesota law also provides that such a distribution -of taxes can be affected by a = tax increment district established in accordance with Minnesota Statutes, Section 273.71, et seq. The City of St. Paul Park, by previously establishing its Tax • • Mr. Dennis Balyeat Mr. R. A. Gearin April 24, 1987 Page 4 Increment District on the formerly tax exempt school district property, has effectively frozen the assessed market value of that property at zero for the other taxing jurisdictions for the life of the Tax Increment District. While I have not reviewed any of the City's resolutions or documents relating to this Tax Increment District, all property taxes created from the development of housing on the former Park Junior High School site should be subject to the City's Tax Increment Financing Plan, and therefore would be collected by the Washington County Assessor and paid over to the City for use in accordance with such Plan. Similarly, the Authority's payments in lieu of taxes should be treated in the same manner as real estate taxes under State law, and are subject to the existing Tax Increment Financing Plan adopted by the City and currently in force on the Project site. Such treatment merely recognizes the City's authority under the Minnesota tax increment laws to carve out exceptions to the generally applicable real estate tax provisions for the limited purposes prescribed by those laws. The final provision of Minnesota Statutes, Section 462.575, subdivision 3 which remains to be examined allows the Authority and the City to mutually agree on a payment in lieu of taxes in excess of five percent of shelter rentals, subject to certain requirements, providing that: A municipality in and for which an authority has been created may agree with the authority, with respect to any housing projects, either separately or jointly or one or more of them, for the payment of a service charge in an amount greater than five percent of the aggregate annual shelter rentals of any project, upon the basis of shelter rentals or upon such other basis as may be agreed upon, but not exceeding the amount which would be payable in taxes thereon were the property not exempt, and, if such an agreement is made the amount so agreed upon shall be collected and distributed in the manner above provided. If such project or projects have become occupied, or if the land upon which such project or projects are to be constructed has been acquired, the agreement shall specify definitely the location of the project or projects for which the agreement is made. This subdivision gives the Authority and the City the flexibility to determine a higher annual payment in lieu of taxes if they agree that it is warranted by any special circumstances or requirements of the Project and is affordable for purposes of the Authority's low and moderate income housing purposes. Arguably, the same result could be accomplished under Minnesota Statutes, Section 462.445, subdivision 4, clause (1) which provides that the Authority shall have the power "to make or agree to make, such payments in lieu of taxes to the city, county, the state or any political subdivision thereof, as it finds_consistent w ith the purposes of sections 462.415 to 462.705." Based on the analysis given above, the St. Paul Park Junior High Seniors Housing Project is exempt from real estate taxes under Minnesota law. The Mr. Dennis Balyeat Mr. R. A. Gearin April 24, 1987 Page 5 Washington County Housing and Redevelopment Authority will, however, be required to make annual payments in lieu of taxes in an amount equal to five percent (5 %) of annual aggregate shelter rentals of the Project, unless the Authority and the City of St. Paul Park agree to a greater annual service charge. Finally, all service charges paid by the Authority will be collected by the City pursuant to its Tax Increment Financing Plan currently in effect over the Project site. Please call me at your convenience if you have any _further questions regarding the property tax treatment of this Project under Minnesota law. Daniel R. Nelson DRN/bjm cc: Mr. Chuck Thell Ms. Laura Pioske • • COUNCIL REQUEST ITEM • DEPARTMENT Paatka MEETING DATE 12 - 20 - 88 • • DESCRIPTION OF REQUEST (Briefly outline what the request is) /d vice waa.m.imq hoe attenda to Loa, aoeec.tr1 akat-i,ru.2 aeaaon. StapLea f l.eLd weekdae�a - Mai,chaet. /Z h eat 5 Ot i.ue S.t. 5.t.i,LLwa to t S,tapLea 9tieLd weekender - avk.tvs.on, 12877 O,tahLpwe 5tULwate6 Boat.thLand paick weekdaya - .0 i,aa ('r2c/ Pon, u 38 9.acoba ln. , /dcsdaon Noa- h2and paatk weekender - M-i,ahae2 McCaaty, 68 Cemmaaton Ctt., .Cake e *o 9he4e weate the onLtj aIEU-can -a anaweata.nq. the ad & wa.LL-i 0 to woak thee hoevea: 1: oo - 9:00 P.M. SUBMITTED BY FINANCIAL IMPACT (Briefly outline the costs, if arty, that are associated with this request and the proposed source of the funds needed to fund the request) Pay atate $S.00 pea. hat. i7ppa -o3c 2 Mo Pit ha. b'ecd9eted H.ndeic pada time wages. ADDITIONAL INFORMATION ATTACHED YES NO XX ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED CCUNCIL MEETING IN ORDER TO BE PLACED IN THE CCUNCIL MATERIAL PACKET. DATE ia' /u - 3g • • THE BIRTHPLACE OF MINNESOTA TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: December 15, 1988 RE: INCSTAR DEVELOPMENT AGREEMENT Resolution Development Agreement between INCSTAR and the City cf Stillwater Letter of 12 -13 -88 from Ron Langness, Springsted Letter from Scott Renne, Washington County Assessor CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55C32 PHONE: 612-39 On July 12 the City Council held a workshop on providing TIF assistance for the INCSTAR project in the redevelopment district. At tha: meeting, concept approval was given for the project and staff was directed to work with our financial advisory and INCSTAR representatives to prepare a Development Agreement. The attached agreement is the result of that work. A $700,000 bond will be sold this spring and provide $519,375 to INCSTAR for purchase and improvements. This bond will be payable for over a 13 year period (see letter from SPRINGSTED) . TIF assistance would be paid to INCSTAR in two increments, one half when half of the work is complete and final payment when the project is certified as complete by the City (similar to Cottages). The county assessor has reviewed the project plans and will certify a $3.5 million value for the project. The additional :axes generated from that improvement was used to determine the bond amount. This final draft is being reviewed by INCSTAR and city representatives and there may be some minor changes that will be described at the council meeting. Recommendation: Approval of Resolution authorizing the Mayor to sigh development agreement. Attachments: • November 22, 1988 Dear Steve, WASHINGTON COUNTY ASSESSOR'S OFFICE GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 6 • STILLWATER, MINNESOTA 55082-0006 612/779 -5403 Fax machine: 612/779-5498 Steve Russell Community Development Director City of Stillwater 216 N. 4th St. Stillwater, MN 55082 Subject: Proposed Addition at INC STAR Pursuant to your request, we have made an estimate for the addition on the above referenced property in conjunction with the tax increment financing project. The estimate is based on the revised plans that we had discussed on November 5, 1988. • The new addition along with the remodeling of the existing area will have an increased market value of $3,500,000. Stiliwater's mill rate of - 116.085 for payable 1988 results in an effective tax rate of 4.99 %. 4.99% x $3,500,000 = W4,707.00. As we discussed at the meeting, we view it as a local option as to whether or not the new project would contribute to fiscal disparities or have the balance of the commercial industrial assessment pick up its share. If you have any further questions, please feel free to call me at 779 -5136. Sincerely, J. Scott Renne, MAI Washington County Assessor Washington County does not discriminate on the basis of race, color, national origin, sex, religion, age and handicapped status in employment or the provision of services. J. Scott Renne, MAI, CAE County Assessor 779-5136 Dennis Momague, CMA Assistant County Assessor 779 -5137 Judith M. Ellis, CMA Administrative Technician 779-5465 • • SPRINGSTED PUBLIC FINANCE ADVISORS 85 East Seventh Place, Suite 100 Saint Paul, Minnesota 55101.2143 612.223.3000 Fax: 612.223.3002 December 13, 1988 Mr. Steve Russell Community Development Director City Hall 216 North Fourth Street Stillwater, MN 55082 RE: Tax Increment Financing for INCSTAR This letter is in response to your request fbr an update on the financing of this project. I discussed the project with Dennis Montague from the Assessor's office as to how the projections of value were made. He states that the $3,500,000 value is an increase in market value over and above the original base value. He also says that this number is higher than the number he would ordinarily assign to the property but not so much so as to prevent him from signing an assessment agreement with a minimum value of $3,500,000. With this in mind we should assume that this minimum value will be all we can expect from this project. We calculate the tax increment in two different ways, as follows: Assessor's Captured Market Value $3,500,000 Assessment Rate .43 Taxable Assessed Value $1,505,000 Fiscal Disparities @ 28% 421,400 Net Captured Assessed Value $1,083,600 Mill Rate (1 16 minus 6 excess levy) .110 Tax Increment $ 1 19, 196 The above uses the old assessed value method of calculating taxes. The new tax capacity method will result in a somewhat lower amount if our assumptions are right about the tax capacity rate: Indiana Office: 251 North Illinois Street, Suite 1510 Indianapolis, Indiana 46204.1942 317.237.3636 Fax: 317.237.3639 Wisconsin C ce: 500 Elm Gro.e Road. Suite 101 Elm Grove, W sconsin 53122.0037 414.782.8222 Fax: 414.782•2904 • , Tax Increment Financing for INCSTAR December 13, 1988 Page 3 This issue assumes 11 full increments will be required to amortize all of the bonds. The total term of the issue will be just under 13 years. If 1 can provide you more information, please give me a call. Cordially, Ronald W. Langness Senior Vice President mjt cc: Andrew Merry Enclosure City of Stillwater, Minnesota Tax Increment Bonds - lncstar Project $700,000 Taxable Bonds Dated: 3- 1 -1989 Mature: 2- 1 TOTALS: Prepared December 12, 1988 By SPRINGSTED Incorporated Total Capital- Net Projected Year of Year of Principal ized Levy 105% Increment Annual Cumulative Levy Mat. Principal Rates Interest & Interest Interest Required of Total Income Surplus Surplus (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) 1988 1990 0 0.00% 60,603 60,603 60,610 0 0 0 7 7 1989 1991 0 0.00% 66,112 66,112 66,115 0 0 0 3 10 1990 1992 40,000 9.15% 66.112 106,112 0 106,112 111,418 113,034 1,616 1.626 1991 1993 45,000 9.25% 62,452 107,452 0 107,452 112,825 113,034 209 1,835 1992 1994 45,000 9.25% 58.289 103,289 0 103,289 108,453 113,034 4,581 6,416 1993 1995 50,000 9.35% 54,126 104,126 0 104,126 109,332 113,034 3,702 10.118 1994 1996 55,000 9.35% 49,451 104,451 0 104,451 109,674 113,034 3,360 13,478 1995 1997 60,000 9.40% 44,308 104,308 0 104,308 109,523 113,034 3,511 16,989 1996 1998 65,000 9.45% 38,668 103,668 0 103,668 108,851 113.034 4.183 21,172 1997 1999 75,000 9.50% 32.525 ' 107,525 0 107.525 112,901 113.034 133 21,305 1998 2000 80,000 9.55% 25,400 105,400 0 105,400 110.670 113,034 2,364 23.669 1999 2001 90,000 9.60% 17,760 107,760 0 107,760 113,148 113,034 0 23,555 2000 2002 95,000 9.60% 9,120 104,120 0 104,120 109.326 113,034 3,708 27,263 700,000 584,926 1,284,926 126,725 1,158,211 1,216,121 1,243,374 Bond Years: 6,161.67 Annual Interest: 584,926 Avg. Maturity: 8.80 Plus Discount: 10,500 Avg. Annual Rate: 9.493% Net Interest: 595,426 N.I.C. Rate: 9.663% Interest rates are estimates; changes may cause significant alterations of this schedule. The actual underwriter's discount bid may also vary. • • • • • GLI GC 1C • L= PR1L1'ILZ :a tzfhiYC11 Councilmember moved and Councilmember seconded a motion that the following resolution be read and adopted this 20th day of December, 1988. RESOLUTION NO. RESOLUTION APPROVING THE CONTRACT FOR PRIVATE DEVELOPMENT BY AND BETWEEN THE CITY AND INCSTAR CORPORATION. WHEREAS, the City of Stillwater, Minnesota (the "City ") desires to promote the development of the property (the "Property ") legally described as follows: Lots 1, Block 1, Immuno Nuclear Industrial Park, according to the duly recorded plat thereof, Washington County, Minnesota. Lot 1, Block 1, St. Croix Business Park according to the duly recorded plat thereof, Washington County, Minnesota, excepting therefrom that part of Lot 1, Block 1, St. Croix Business Park platted as Immuno Nuclear Industrial Park. WHEREAS, the City has determined that the development of the Property is necessary to carry out public improvements in the area which will benefit the public and serve the public interest; and WHEREAS, the City desires to assist in the development of the Property and proposes to enter into a Contract for Private Redevelopment (the "Contract ") by and between the City and INCSTAR Corporation (the "Developer "); and NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of Stillwater, Minnesota: 1. That the terms and conditions of the Contract are hereby approved in substantially the form presented to the City. 2. The Mayor and City Coordinator of the City are hereby authorized to execute the Contract on behalf of the City with such insubstantial changes and modifications as they may approve, such approval to be conclusively evidenced by the execution and delivery of the Contract. The Contract will not be effective until The Downtown and Industrial Park Scattered Site Redevelopment Tax Increment Financing Plan Modification #4 has been approved by the City Council. The question was on adoption of the resolution and upon a vote being taken thereon the following voted in favor thereof: r. c • • and the following voted against the same: WHEREUPON THE MAYOR DECLARED THE MOTION CARRIED AND THE RESOLUTION ADOPTED THIS 20TH DAY OF DECEMBER, 1988. Attest: Mayor City Coordinator 2 • filoolCost 7dat-ce a/SKI 4i /c- daeSryfr /049:(4, • / 41,c #124.4ve., ec -5 A-7 4,11i, ef.s pi #74/6t. iz 6-ze 4„e_ (L-e_Jj Dr/ 0 4-7 .44 nel a t fitr _ 7/2„ 111.4. SD ‘.7Ze-Or 7,/ fees /taw 3.s",.- o, 46, totaot-- 24 ct,zrukt-tiaetc, C, evet-erie.a../ C ///2 Atek eiewa-au:Gr 4 /7 2 Milloo.ve coc44.r .5/7 c64,4--/E,c/ve,,,..„ /3/ j ...444,-3 S. fleleft 5 q /4/44,A) Ater • • THE BIRTHPLACE OF MINNESOTA TO: City Council FR: Ann Pung - Terwedo DA: December 13, 1988 RE: APPOINTMENT OF HERITAGE PRESERVATION COM!4ISSION RIDER - " __ • Terry Alliband has verbally resigned his position as Heritage Preservation Commission member. The City is waiting for a written resignation from him. I have included a list of citizens who showed interest in being a member of the Heritage Preservation Commission when the commission was formed. The list has been updated from individuals contacting me showing interest in being on the commission. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 -439 -6121 Ruth Alliband Jim Huntsman Jeff Johnson Frank Langer Bob Lockyear George Parker Tom Phillips Duane Hubbs • • • • Mayor Wallace Abrahamson Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 Dear Mayor Abrahamson: The terms of three of the Stillwater Public Library Board of Trustees members will expire December 31, 1988. Of those three, Lois Welshons has agreed to continue to serve on the Library Board, and therefore the Board would like to recommend her reappointment for another three -year term. At the December 5th meeting of the Stillwater Public Library Board of Trustees, the Trustees discussed recommendations for filling the two remaining vacancies. After reviewing the seven applications which we received for the positions, we submit the following candidates to fill the Library Board positions created by the resignations of Raymond Marshall at the end of his second term an Jean Morse at the end of her third term: 1) Mary Ann Engebretson, ) Anita Buck,` 3�) Mark, Anderson. Their applications are enclose for your revii, as are the applicatl'ons that we have on record of the other four who applied for Board positions (Tom Phillips, Neale Povey, James Jay Fruehling, and Kendra Perry). We will appreciate hearing from you soon regarding your appointments. The next regular meeting of the Library Board is scheduled for Monday, January 9, 1989; it would be most helpful if our new members could participate with us at that meeting after being made familiar with directors duties in an orientation session during the prior week. STILLWATER PUBLIC LIBRARY 223 NORTH FOURTH STREET STILLWATER, MINNESOTA 550132 TELEPHONE: 439 -1675 December 8, 1988 Sincerely, ) Y---jetAA_j_%_„.._____ Don Hansen, President Board o Trustees STILLWATER • • December 9, 1988 Mary Lou Johnson City Clerk 216 N. Fourth St. Stillwater, MN 55082 Dear Mary Lou, Sincerely, OVER A CENTURY OF NEWSPAPER PUBLISHING BID - 1989 LEGAL ADVERTISING I request that you designate the Stillwater Gazette as your legal publication newspaper for 1989. The rates will be the same as in 1988. es - er Publisher, (Until December 19, 1988) 1ST Insertion $4.57 Per Column Inch 2ND And Each Subsequent Insertion $2.93 Per Column Inch The Gazette is the only daily newspaper published in Washington County. We employ more than twenty employees and have an annual payroll of over $400,000 in Stillwater. Our Factory completely manufactures, prints, composes, designs, etc the Gazette and is the only publication with the capability in our fine city. We have enjoyed our relationship in the past and look forward to an even better one in the future. P.O. BOX 58 • 102 S. 2ND ST., STILLWATER, MN 55082 • (612) 439 -3130 MINNESOTA •N • • Eugene D. Johnson Publisher Ms. Mary Lou Johnson, City Clerk 216 North Fourth Street Stillwater, Minnesota 55082 Vublications 4779 Bloom Ave., White Bear Lake, Minnesota 55110 • 612 - 429 -7781 SUBJECT: Bid - 1989 legal advertising December 16, 1988 We will publish all required legal advertising in 1989 for the following rates: First insertion $5.22 per inch, second insetion $3.36 per inch Extra composition $1.77 per inch We meet all of the requirements under state statutes as a legally qualified newspaper. Furthermore, we are delivered to every home, apartment and townhome in the city. There isn't another publication at the present time that can make that claim and still be a legally qualified. We are audited by Verified Audit Circulation. We set all of our legal notices in 7 point type and there are nine lines per inch. While we are a weekly newspaper, we know you will be concerned about our deadlines. We would like to have copy received by 5:00 p.m. Friday for the current week's publication. In emergencies we would receive it up until 11:00 a.m. Monday. White Bear Press N North Suburban Press N St. Croix Valley Press N Quad Community Press N Blaine Community Press Ms. Mary Lou Johnson Page two December 16, 1988 We presently serve 63,527 homes with our weekly newspapers. The municipalities are very appreciative that we reach the entire citizen body with our total market coverage. If you were to compare our rate per thousand homes delivered you would find it to be low, if not the lowest. If there are any other questions I can answer, or if you need additional information, please let me know. We appreciate very much the cooperation you've given our editors and reporters over the years. We would very much now like to serve as your legal newspaper. EDJ /cjm • • • • THE BIRTHPLACE OF MINNESOTA TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: December 15, 1988 RE: REARRANGEMENT OF BLOCK 3 - THE GREENS TOWNHOMES ON OAK GLEN The final plat for the Greens Townhomes on Oak Glen was approved by the City last December. The owner is now requesting a minor modification to the original plat. As shown on the plat, the property lines for lots 1, 2 and 3 are adjusted by taking 5 feet away from lot 1 and adding it to lot 3. That is the only change requested. Recommendation: Approval of modification request. Attachment: Proposed rearrangement of block 3. The Greens Townhomes on Oak Glen final plat. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 C 1 00 .Comments: (Use other side Signa-ure of Applicant: - Case Number Fee Pcid ._' Cad • Date Filed PLANNING ADMINISTRATIVE FORM Street Location of Property: MciAus pcg- D t_KI 0 AS ' - ► Legal Descriptions of Property: � 1 .4C .. Property: t- 1 GR Owner: Name � ►4. C. C EAS ., E-.1 T Address Z Me-- -u S A-. Phone: Applicant Of other than owner): Name Address Phone: Type of Request: 11=0 __ Rezoning ___ Approval of Preliminary Plat ___ Special Use Permit __ Approval of Final Plat ___ Variance ;Z_ Other _E. R_ c_ E aPFL.itarT Description of Request: F x4-4 L F QM." 31/4-01-4 m CL- us - LoTrs z 3 0 Date of Public Hearing: NOTE: Sketch of proposed property and structure to be drawn. on back of this form or at- tached, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set - backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. Approved ___ Denied ___ by the'Planning Commission on (date) subject to the following cond',tions: Approved ___ Denied ___ by the Council on subject to the following conditions: � -3 • • • • TO: City Council FR: Diane Blazek, Finance Director DA: December 13, 1988 RE: 1988 AUDIT illWater THE BIRTHPLACE OF MINNESOTA - We have received an engagement letter from McGladrey and regarding the 1988 Audit. They are proposing to perform the audit of the City for a fee not to exceed $14,750 and $3,000 for the Water Board. The fees for the 1987 audit for the City were $14,000 and $2,500 for the Water Board. (This is an 8% total increase over 1987). When the City appointed the firm in 1985, it was for a three -year period which ended with the 1987 Audit. Theoretically, the City could go out for bids this year because the appointment did not extend out to 1988. However, at this point in time, I believe it is in the best interest of the City to retain the firm of McGladrey and Pullen for the 1988 Audit. The bid price they have submitted is also under the $15,000 limitation requiring bids. With the change in Finance Director for 1988, retaining the same audit firm for 1988 would help to retain continuity and control costs. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 ATTEST: ENGAGING THE FIRM OF MCGLADREY AND PULLEN TO rrnrun►4 THE 1988 AUDIT WHEREAS, the City of Stillwater, being a City with a population over 2,500, is required by the State to submit an annual financial report, and, WHEREAS, according to State Statute 471.697, the City's financial report must be attested to by a certified public accountant, and, WHEREAS, the CPA firm of McGladrey and Pullen has hereby submitted an engagement letter to perform the 1988 audit, NOW, THEREFORE, BE IT RESOL7ED, that the City Council of the City of Stillwater hereby engages the CPA firm of McGladrey and Pullen to perform the 1988 audit according to the terms of tie engagement letter for a fee not to exceed $14,750 for the City's audit and $3,000 for the Waterworks Fund. Adopted this 20th day of December 1988. CITY CLERK RESOLUTION NO. 8001 MAYOR • • • • • • TO: City Council FR: Diane Blazek, Finance Director DA: December 13, 1988 RE: AMENDING TEE 1989 TAX LEVY THE BIRTHPLACE OF MINNESOTA When the 1989 Tax Levy was adopted, one of the levies for debt service was inadvertently omitted. The $840,000 G.O. Improvement Bonds - 87C were scheduled for a levy of $9,671 in Payable 1989. I have talked to Washington County, and they are willing to add this levy to the 1989 levy previously certified because they have not yet completed calculating the mill rates for 1989. The original estimated mill rate for Payable 1989 was at 29.20. The addition of $9,671 for this debt service would cause the estimated mill rate to increase to 29.30 (a .10 mill rate increase). It is my recommendation that the City Council amend the 1989 Tax Levy to include the $9,671 for this debt service obligation. - -- -- CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121 RESOLUTION NO. 8002 AMENDING THE TAE LEVY FOR THE YEAR 1989 WHEREAS, the City Council of the City of Stillwater duly approved the sale of and payment schedule for the $840,000 G.O. Improvement BOnds - 87C upon issuance of the same, and WHEREAS, the City Council has previously adopted the 1989 Tax Levy certified to the county auditor, and WHEREAS, the tax levy for the $840,000 G.O. Improvement Bonds - 87C was inadvertently omitted, and WHEREAS, for all intents ark purposes, the City Council of the City of Stillwater budgeted for the 1988 levy of $9,671 for the $840,000 G.O. Improvement Bonds - 87C in the 1989 Budget. NOW, THEREFORE, BE IT RESOLVED, that the 1989 Tax Levy certified to the Washington County Auditor be amended to include $9,671 for debt service on the $840,000 G.O. Improvement Lands - 87C and that the sum of $2,863,742 shall be the amount levied against a_l of the taxable property of the City of Stillwater, Washington County, Minnesota for City purposes for the year 1989, to be collected with taxes for the following funds and the several amounts set opposite each thereof: General Fund $2,329,652 Debt Service Funds - Municipal Building 27,411 $625,000 G.O. Corp. Purpose Bonds of 72,757 1970 Ice Arena Bonds 44,688 $380,000 G.O. Corp. Bonds, 1986A 149,442 $650,000 G.O. Corp. Bonds of 1983 167,344 $285,000 Imp. Bonds, 1980B 9,057 $400,000 Imp. Bonds of 1982 545 $600,000 Imp. Bonds, 1984B 53,175 $840,000 G.O. Imp. Bonds, 87C 9,671 Adopted by the City Council this 20th day of December 1988. ATTEST: CITY CLERIC MAYOR • • • • LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 8000 Amdahl, Chris Arrow Building Center A T & T A T & T Beberg, Byrdie Bodes Grounds Maintenance Business Machine Sales Capitol Electronics, Inc. Cargill Salt Company Catco Company Clog Un Boggler Croix Oil Company Croixside Press Ecolab Pest Elimination Gannon's Auto Body Grindstone, Inc. Hardware Hank Hydrotex, Inc. I. B. M. Corporation I. C. B. O. • J. L. Shiely Company Junker Sanitation Service Lake Country Chapter I.C.B.O. League Minnesota Cities Magnuson /Dierperink Metropolitan Waste Control Commission Minnesota Blueprint Minnesota Conway Fire & Safety Minnesota GFOA Minnesota Planning Assn. Minnesota Wisconsin Boundary Area Commission N. W. Tire & Battery Company Pepsi -Cola Bottling Company Power Brake & Equipment St. Croix Animal Shelter St. Croix Car Wash St. Paul Bar & Restaurant Schwantes, Inc. Short Elliott Hendrickson Snyder Bros. #26 Stillwater Book & Stationery • Stillwater Gazette Stillwater Gazette Stillwater Motor Company Repair Door Lock Plywood Long Distance Calls Lease /Rentals Typing Clearing Sidewalks Maintenance Agreement Batteries /Repair Pager Salt Heater Unit Unclog Sand Pit -Arena Gasoline /Oil Forms /Ledgers Pest Control Repair Squad Sharpen Ice Knives Supplies Grease Tubes Maintenance Agreement 1989 Dues Sand Drop Boxes /Lift Stations 1989 Membership -Fire Subscriber Service Legal Services Sewer Service Charges Supplies 6 Coats /Gas Can 1989 Dues - Blazek 1989 Dues- Terwedo Forum- Russell Tires /Wheel Alignment Supplies Adapter November Charges Squads Washed Supplies Furnace Unit /Service Call Engineering Supplies Supplies Publications Want Ads Stop Light $ 30.00 285.14 67.90 126.40 72.50 665.00 75.00 144.30 2,695.57 32.64 45.00 8,781.51 117.65 185.00 705.82 37.00 89.82 168.65 153.00 140.00 614.64 349.00 15.00 1,892.00 6,133.65 61,403.63 18.79 1,234.00 10.00 20.00 15.00 404.04 266.25 29.67 250.00 23.75 34.63 1,521.00 3,395.24 80.79 863.26 182.80 70.58 6.14 Stillwater Photo Taystee Baking Company Thommes & Thomas Time Out Sports Thompson Hardware Company United Laboratories U. S. West Communications University of Minnesota Valley Auto Supply, Inc. Vern's GTC Auto Supply Viking Office Products ADDENDUM TO BILLS American National Ban}: & Trust Beberg, Byrdie Capitol Electronics, Inc. Careful Painting Croixland Excavating Greeder Electric Company Kolliner' s MAMA Mn. Public Employer Labor Relations Assn. Minnesota CorrectionaL Facility Motorola, Inc. National Fire Protect Office Electronics, Inc. Paper Calmenson & Company Price, Monica Public Safety Equipme Co. Sorenson, Rene Stevensen, James R. Stevensen, Mary Jo Stillwater Fire Relief Assn. Uniforms Unlimited United Building Centers Washington County Library Washington County Public Health APPROVED FOR PAYMENT Film/Processing Supplies Tree Removal Whistles /Lanyards Supplies Bowl Cleaner /Bon Air Telephone Institute - Rylander Auto Parts Oil Filters Supplies Paying Agent Fees Typing Battery Adaptor Painting City Hall Lily Lake Baseball Field Repair Street Lights Clothing Allowance- Miller Lunches Membership Dues Printing Service Agreement Membership Paper Cutting Edges Mileage /Parking Re- Certify 5 Units Skate Instructor Meeting Expense Reimburse for Pins 50.76 355.77 975.00 0 17.00 338.66 398.64 1,560.73 90.00 485.14 14.07 41.41 665.00 17.50 18.50 987.50 496.00 2,662.00 198.90 120.00 Reimburse for Poster Contest 50.00 Uniforms Concrete /Plywood Automation /Etc. Food License Adopted by the Council this 20th day of December, 1988. 85.00 157.75 157.80 75.75 736.46 572.20 14.60 100.00 150.00 8..00 8.00 1,164.30 362.21 17,707.00 140.00 • • • • /L 6 ES CONTRACTORS LICENSE E.S.I. Signs and Promotions Sign Erection New 899 Randolph Avenue St. Paul, MN 55112 Powers Excavating, Inc. Excavators New Route 3 Box 249 New Richmond, WI 54017 Suburban Lighting 6077 Lake Elmo Avenue No. Stillwater, MN 55082 Sign Erection Renewal • • Cat Ballou's 110 -112 North Main Street Freight House, Inc. 305 South Water Street ON SALE LIQUOR LICENSES 1989 Renewal Renewal Stillwater Yacht Club Popeye's on the River 422 East Mulberry Street Renewal J.W. Harbor, Inc. 517 North Owens Street Renewal The Lowell Inn 102 North Second Street Renewal Brine's 219 South Main Renewal Dock Cafe 225 East Nelson Street Renewal Oak Glen Development 1599 McKusick Road Renewal John's Bar 302 South Main Street Reneal Trump's 317 South Main Street Renewal Hidden Valley Lounge 231 East Myrtle Street Renewal Esteban's 324 South Main Street Renewal The Lowell Inn 102 North Main Street The Harbor 517 North Owens Street Cat Ballou's 112 North Main Street The Freight House 305 South Water Street SUIDAY ON SALE LIQUOR LICENSE Renewal Renewal Renewal Renewal Popeye's on the River Stillwater Yacht Club 422 East Mulberry Street Renewal Brine's 219 North Main Street Renewal Dock Cafe 225 East Nelson Street Renewal John's Bar 302 South Main Street Renewal Oak Glen Development 1599 McKusick Renewal Trumps 317 South Main Street Renewal Hidden Valley Lounge 231 East Myrtle Street Renewal Esteban's 324 South Main Street Renewal • • • • • • Freight House Inc. 305 South Water Street Rivertown Grille 304 North Main Street Superamerica 103 North Main Street Minute Man 1750 South Greeley Street J.W. Harbor Inc. 517 North Owens Street Popeye's on the River 422 East Mulberry Bill's Bluff Bait Texaco 806 South Main Street Brine's Inc. 219 South Main Street Dock Cafe Corporation 225 East Nelson Street Oak Glen Development 1599 McKusick Road Brooks Superette 2289 Croixwood Blvd. Trump's 317 South Main Street Tom Thumb #219 2501 Orleans Street Perkin's Family Restaurant 2050 Frontage Road Hidden Valley Lounge 231 East Myrtle Street Esteban's 324 South Main Street CIGARETTE LICENSE 1989 Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal Renewal OFF SALE BEER 1989 Tom Thumb Food Market 2501 Orleans Street Renewal • • • • • ATTEST: CITY CLERK RESOLUTION NO. 8004 DESIGNATION OF DEPOSITORIES FOR 1989 BE IT RESOLVED that the City of Stillwater has designated the following as City depositories for the year 1989: Cosmopolitan State Bank First National Bank of Stillwater Norwest Bank Washington Federal Savings Bank Piper, Jaffray and Hopwood Marquette National Bank, Minneapolis American National Bank, St. Paul Adopted by Council this 20th day of December, 1988. MAYOR • • RESOLUTION NO. 8003 AMENDING RESOLUTION NO. 7864 APPROVING FINANCE DIRECTOR TO SIGN ASSESSMENT LIEN RELEASE FOR OAK GLEN WHEREAS, in Local Improvement No. 184, an assessment lien exists on all lots within this development in addition to certain connection charges, and; WHEREAS, it is necessary that certain officials of the City of Stillwater be authorized to release assessment liens against real property upon the payment of the proper sum then due, and; WHEREAS, it is not commercially reasonable that real property owners wait for each council meeting for the city council to release these liens, since real estate transactions must be scheduled by the day and cannot be scheduled so as to coincide with city council meetings, and; NOW, THEREFORE, BE IT RESOLVED, that Nile L, Kriesel, City Coordinator and Diane Blazek, City Treasurer or either of them, be and they hereby are, authorized on behalf of the city council of the City of Stillwater to, upon the presentment of proper sums then due, release and fully discharge the assessment lien for those local assessments attributable to Local Improvement No. 184, also known as the Oak Glen Development. • Adopted by vote of the City Council this 20th day of December 1988 ATTEST: CITY CLERK MAYOR • • CLAIM AGAINST CITY OF SSTILLWATER NAME OF CLAIMANT .Z ) L.' G 4r A• // Q-T :12ll>i7 , 4 2 ( F•�e •� ADDRESS .36 6462/E Cr Jj/"G&/47 ' �a 2 7, / 9/f 1 �v 1S .4SE/-7 /7 Qom' 0 ei/e //t /'7 G 44 T WHEN DID EVENT OCCUR? WHERE DID EVENT OCCUR? 7 4e/ WHAT HAPPENED 7 / / - ; 6:30 /7,7'! 6, Ai // 2 7_1 7 ..31c .13f4C' /cam /,v7 © v2 g�J'6m Div Two /�c:4c cEr /2/..9-1 y = . 77/6 GGd4 r� ./.)/8-4 / 77f v ,p /e, d'� .4/�D /A/ 7 / /e" ' c i�/+r /7,W6 riT WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? � C'UfE 47 e z 7 lJ iV �'soG • 1-7/4 � "4D "2/ t 7 o �/ f' //'i / /42 / 8 6 AZ' t• � > ,4 1 - / y ,ziie QvDT7"o 74 "Vg 4/ c ware /cJ fir/ ,'T /gr / o le) 77 , ' was 4/o R -v, -cYs 7v 645 4(//. /4/ /9- ' c. Cd r/ a cc HOW MUCH DID IT COST TO GET IT REPAIRED? / ,J 77Z4 of 41 . WHO DID THE WORK? J ICL /,i¢f7 , /060 . 776 G A 4 Z" - DO YOU HAVE ESTIMATES? YES /ST/Pi/ Date NO X IF "YES", FROM WHOM? Sign PHONE NO. `/39 -334 9 a6/127P ure You have to formally notify the City in writing within thirty (30) days of the occurence of an event whereby you feel you have suffered damages. SERVICEMISTER Authorized By 1060 CURVE CREST HL ` O1Q STILLWATER, MN 439 -3369 55 0 82 Last Name 1. • • 5. 6. ;7. 8. List Furniture By Room And Type Of Service By Code No. it i!i rrlr Home Care Products . PP ,, o t ° , 2. INVOICE COPY Address Street City tJ . twa•4er Mate J, r, Systems p :;'y • Type Of Services Category '!,' By Code No. ► 802 . Acct. No. Cameron, Doug 306 Laurie Ct. Bus. Phone First A 801 Carpet Cleaning 802 Furniture Cleaning 804 Odor Control W809 StatnrProofing 810 StainProofing 811 SollProofing t; ° 813 Carpet Sanitizing 826 Wall & Ceiling Cing. 836 Floor Maintenance Ilier Services saster Restoration House -Wide Cleaning 880 Contract Services Horne Care Products 891 Care Kits 891 FiberFresh Ot. Price, 891 FiberFresh Gal. 891 SolvOil 891 Urin -X Pt. .,,.891 ChemGlide Sponge, 891 Carpet Groomer,, .. 892 Other Products • t) Initial Apt. D I NR Contact I - 29 - 88 'Date Area Sales # 55 /gZgp18 GG ode Completed "fir Specifica ions , Old, ;^ Cash;: Rrlce Check V VO New Chg.. C.O.D. C N H System # bode Room Area 80 1 } ode 1 ' wrct RAW SEWAGE , 1801' 11 �. .�t� � it e! • Inapect_on, Mo:�ett:.re . [nd cation ; 80� . f,v Furniture Mcving, Surface Sainit..t� • 125.00 836 l i ` 22. 0 875. 147.50 T ELMS s 1 -- PAY/31,3 U1ON JOMJtLEITIOI'i . I• 0'3 Total Units —► 1i 891 Total A o g tdependent Uceneee p t,tJe, SaryiceMester Company,. P,,...,e, ., e 4. . ', .il . I 'f. 9 41 i O ill Original Invoice ervicem sTER . No other, will.be ,sent.- return stub with remittance Terms: Net on completion. Service charge on past due accounts. • No.A 321732 A.M. Crew I J g t��J ¢6 P.M. a ` �+ A.M. CI I RRC DR I NI 01 I RRF OCR P.M. 1 2 3 4 5 6 7 Service Prod. # Service Started U.M.A. Products Products Finished U.N.T. i 441 Sales Tax Pay This Amount a , ;1 Travel Time 891 Tax 8.65 U.N.A. I Pre Total - 73 173 110 Accts. Rec See Reverse Side • • The following is a list of expences and lost items due to water damage, from sewer backup. ITEMS LOST 1 Reim of copier paper. $5.00 $5.00 New, Purcahsed for the Christmas season of 1987, Samsonite Card table. Mcdel number 470175 $45.00 $45.00 1 Barbie Glamor House Purchased for gift giving in 1988. $21.95 1 large roll of drawing paper for the use wih an easel Type holder U.S. Toy Inc. 5 Hard cover books 30 Paper back books 1 Diaper bag 12 Skeins Yarn Advertising Brochers Total of lost items HOURS INVOLVED IN CLEAN UP. Name John M. Harri Nany Ausen HOURS INVOLVED IN REMOVING,REPLACING ETC. John M. Harri Nancy Ausen 2 guys JOHN V HARRY 301 Laurie Court Stillwater, Minnesota 55082 (612) 439 -2728 Replacement of water damaged boards. Carpenters Carpet ,Replacement 44 yards $ Carpet layers $3.00 /yard Illpaning service. erial Replacement (Boards) Total Cost COST OF ITEM Total Cost $12.00ea $4.95 ea $ 15.00 $1.29 ea Nov. 27 -30 Nov.28 Date Hours 4019ir,oiva C 1-i sr $60.00 $148.50- $15.00 $15.48 $ 400.00 $710.93 18 8.00 Dec. 8 -14 22.00 Dec. 9 & 12 8.00 December 10 1.50 ea Total hours work and cost of such 59.00 x 5.00 /hr= $ 472.00 $250.00 $ 485.56 $132.00 $393.20 $ 176.25 $2,619.94 JOH\ IV HA RRI 301 Laurie Court Stillwater, Minnesota 55082 (612) 439 -2728 Rechargeable battery for a pager $15.00 Frye Boots $75.00 Shoes $25.00 Little Guy Boots $ 15.00 Bringing our total to $ 2,749.94 • • • • • CLAIM AGAINST CITY OF STILLWATER NAME of CLAIMANT MiC6 e Gt DSU kJ ADDRESS O I C � V F t PHONE NO. 4 WHEN DID EVENT OCCUR? c Q � / vd v • c WHERE DID EVENT OCCUR? v-UG Ai' 4 V 4iiefirf.t4i-ev_s /evei //),. )/t. L. /4 HOW MUCH DID IT COST TO GET IT REPAIRED? WHO DID THE WORK? DO YOU HAVE ESTIMATES? YES 42o»e4 .f 17 Date / d�i2 -�a3�k G� Ste, WHAT HAPPENED �-eli' ) — (e �� e WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? 9 e/ ) C-4- //1. W'4) ez.51-e, -g --<//1-e '3- 1 S 4 //- `Xoe-e_ NO IF "YES " , FROM WHOM? You have to formally notify the City in writing within thirty (30) days of the occurence of an event whereby you feel you have suffered damages. 292 - /a3 410 CLAIM AGAINST CITY OF STILLWATER NAME OF CLALMAN dw 7 (.l , /- / D X327 ADDRESS 3((, E/J - /(e /1 G L() S A7 f 5 7`/i_ c_i( )e3-1- =7� PHONE NOM %— 4.53 7- WHEN DID EVENT OCCUR? AI t' fr l)1 A3 E le c7 7, /91f WHERE DID EVENT OCCUR? 4 P -/2J7) ,i`1-]..) oci )S A' /' 5 7` /L to4 f— • • 6,6 WHAT HAPPENED t:44)-e4.__ C� C�/[l � � rin� [c> Y - 4 ' - 4 � G�-� a-2 G( WHY DO YOU FEEL THAT TIM CITY WAS AT FAULT? le/ma 11 21G. t -4G ci Q� 0 2/ /- A g 5c. HOW MUCH DID IT COST TO GET IT REPAIRED? /2,4 (2/K -1'/7 2 -P(/ .�/ , C(�D V WHO DID THE WORK? ,/1 t -Z o ce_4i't Q 7 /71 01.. YG ..ce- -4,^-' f�l t)7� -P �( ge, � 1 lc�C.� � t- !I �L r�� I � �-1: J Cl 'i Ct �G 1-c�� � 7�-�-f/A- t (, C --- DO YOU HAVE ESTINATIS? YES )( NO IF "Y.S" , FROM WHOM? v ,,JJ l,_ - // - f, -��/„ 11J ,,,,,, Date ,/ �_ C� ate re -e You have to formally notify the City in writing within thirty (9) days of the occurence of an event whereby you feel you have suffered damages. City of Stillwater 216 North 4th St. Stillwater, MN. 55082 Attn: City Clerk December 12, 1988 Enclosed please find copies of the estimates of damage that occured at our hone at 2306 Fairmeadows Rd. on Sunday November 27, 1988. The damage is in the process of being repaired but the work cannot be completed for final billing before the 30 days time period for submitting to the city. If there are changes or adjustments to be made we will contact you at a later date. Thank you, Q? Mr. & Mrs. Howard Jacoby 2306 Fairmeadows Rd. Stillwater, Mn. 55082 Po S. Any questions please call Mrs. Susan Jacoby at work 439 -9695 • • • FROM Name Street �� x ,�c�� 4 � City-, State Telephone Number Oak it 1.2/ "711 3S-0 F Proposal Submitted To 9 - 453 / We hereby propose to furnish all the materials and perform all the labor necessary for t�pletion of /J /..-_ 11 2.1 J. I rt. ? •, .4104. jJ (— /Yr, _., ,J • I tr m a fena guaranteed be as specified, and the above work and specifications submitted for above work and completed in with payments to be made as follows: Any alteration or deviation from above specifications involving extra become an extra charge over and above the estimate. All agreements control. Owner to carry fire, tornado and other n Y es ary i Liability Insurance on above work to be taken out by submitted Per ■ " Proposal ( ,c2 4 � Street ,444 Q `/ Cite Date of Plane Architect Note --- This proposal may be withdrawn by us if not accepted within 3 0 •ccepte4 Signature Dote . Signature days Work To Be Performed 7 Proposal No. Q (Sheet No. Date / At S t at e to be performed in accordance with the drawings a substantial sum manner for the sum of s .1i.0 Dollars ($ /t 33 1 �- ). costs, will be executed only upon written orders, and will contingent upon strikes, accidents or delays beyond our upon above work. Workmen's Compensation and Public ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. TOPS FORM 3450 0 LITHO IN 'J. S. A. Listing of incidental items lost in the sewer back -up in our hone at 2306 Fairieadows Rd., Stillwater on November 27, 1988. 1 stuffed loon door stop - could not be dry cleaned because it had a brick $18,.00 in the bottom for weight. 2. Four skeins of mohair yarn at $2.39 each 3. Wicker clothes basket. Could not be cleaned because the wicker was raw and not sealed. 18.00 4. Electrolux canister vacuum. This was an older model but I was advised that a new hose and reconditioning would cost more than it was worth and that the trade in value would be 150.00 5.. cue sticks from the pool table so badly warped they had to be thrown away. Pacific Fool $12.57 each 25.14 6. Pollenex back massager with heat and vibration. 69.95 7. 1 electric heating pad 14.50 8. Home owners labor 2 people for 2 days cleaning and clearing out the basement for the carpenters and carpet layers. Also will have to put everything back when finished. 9.56 $300.00 • • ap o t wi ` ee coat off & L.. Proposal Submitted To Name JOE & SUE JACOBY Street .306 k'AJ. MJ ALX7W,� City SfiTT.T'WA't'F' P t t rat State Telephone Number ! - ' with payments to be made as follows: PROPOSAL Street City S APT. Date of Plans Architect We hereby propose to furnish the materials and perform the labor necessary for the completion of All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Dollars ($ 1675.00 )' 50% down 50% on completion Any alteration or deviation from above specifications involving Respectfully submitted extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as pecified. Payment will be made as outlined above. Signature Date Signature Proposal No. Sheet No. Date Work To Be Performed At PerOWN B fi /.f C0N _ Note — This proposal may be withdrawn by us if not accepted within r i days TOPS FORM NO. 3750 _ .LITHO IN U.S.A. I SOLD BY NAME ADDRESS CITY 13 DASH ❑ CHARGE 0 MDSE. REM fl c.a.a. 0 PAID 013? [1 PM pOH _ACCT. OUAN. DESCRIPTION PRICE p ON (1 1 > ` U • CJ..wC.1-( -t_ l l -t' 61-44511 1 (4 �. 5 2 irk ,t,,. '103. 8 9 10 11 12 HOME DECORATING CENTER 1672 S. Greeley St. ST.LLWA T ER, MINNESOTA 55082 (612) 439 -9695 3 5 a o c) t-{ • to 7 6 .L cL dart_ l' 1 :tc Or& s- b c:,3 7 ,— a 13 ..1 Gj - Y' ` 111A-ta. 14 'r(\. 15 16 DATE 160 IPHONE 19 AMOUNT «c3 q D 394- co a)S o> 12- TAX 1 4.1 TOTAL — 3c0 ` Ortantaig • • I F I M 1 Service/taster • Authorized By - - - Contact St. Paul. NM .551 483 -3636 571.0136 455 -8450 -459- 7580 929 69 IMPORTANT REMOVAL NOT GUARANTEED NOT RESPONSIBLE FOR SHRINKAGE SEEREVERSE,SIDE FOR CONTRACT siS _Aslo Address TYPE OF SERVICES Adjusting Company ;_ 'j C I GENERAL DESCRIPTION OF LOSS: C3prtz. :"3 BY.CODENO„ _� 16. .,aiTf 3FI3 1i 1S7}"Uo9Q ?: t &R_tF. 1:3r!2, 'D ftSV 09016ot OIl't.Ft ur` a� ".oioT ,- v +801 Carpet Cleaning =•CiS i Business Address .dil;J3i'.■J iii. _i 1 : :.E11 .. _ 14.: T t tl:J w .iii 9 ., 3 V ,' , v, a s . s . " =- ,; 802 Furniture Cleaning - - . - - ' y8, ?1" -' _ '^ Or 804 Odor Control - - 809 StaticProofing ,,1 i.:3i C City .. — - -- - - - - - State - " - - - Zip 810 StainProofing ''d ^r v ' r?. fib 1 99ninip116 •- -: vg;./ 't? °' -'• 811 Soil Proofing 813 Carpet Sanitizing 826 Wall & Coking Clng. Adjuster's Name 836 Floor Maintenance Phone Alt. 825 Other Services Phone 870 Disaster Restoration Insurance Company if 875 House -Wide Cleaning 1' �Z 'v`G�(v�.` 411 Subcontracting /" y( Y H) T City " State City State ACCT. NO. :3TAC ;VP . - OLVI tfii!}t? f1# r No. _ B __.:905622 Age Name - Claim - n n C - CLEAN BUILDING N - NORMAL H - HEAVY ROOM " CARPET ODOR -- CONT IOL LENGTH WIDTH HEIGHT SO FT 801 I SO FT 804 TOTAL BROUGHT FORWARD TOTAL SQ. TOTAL UNITS 801 CPT. CLN. / he ' .`"19,1133#1- . -.- 802 .°URN. CLM1. 825 OTHER SERV. 01987 THE SERVICEMASTER COMPANY L.P. FORM NO. SM 68322 PRINTED IN U.S.A. 3. CUSTOMER'S COPY A I - M 1 J- I J IA I S I 01 N I D 1 NR 1144:4 y , N . A T -A Frriit Date p AM 9(/ L/ S Phone � 7��� C✓" PM Phone •, �v r���O'L7r� , - pm Las me ,c 4 First AM 0 CO I a ,, � ' lratial Date �/~ %76111 k c ► . '. :�' `'_ - s Q _ Area ", Sales No Service s,r" Address " / � Street -. _. _. Apt . iii. Zip �— SYSTEM -- WAL- L - &.--. CEILINGS SO FT 826 77 A4,10 a l', .-.1 i , ..'; iti A 31:,•3 -= .7, '_ . • "C S 804 000R CONT. 26 W &C CLN. SUB - CONTRACTING: :1 i :J' _, J Completed per Specifications 4 — TILE — OTHER — SO FT 1 836 'I I r ` Date of Loss Zip -- -- � TYPE OF . SOOT. L M H – DAMAGE . ODOR'°'LMH -.-- CONTENTS: FOR COST BREAKDOWN REFER TO EST. SHEET u,. k lk. P H dI1Ct5 SOFT f G_._ 'S f'I ..jhv.., ' ' s??- `?' ._ T. HEET —" PLEASE SIGN THE REVERSE SIDE OF THIS CONTRACT _____— _._ - —FOR COST BREAKDOWN REFER TO EST. S SUB - CONTRACTING WORK DESG. (SC) Inspections are performed by licensees of The ServiceMaster Company LP. • and not by The ServiceMaster Company L.P. 411 Sub -Coot FS Rev "Date of Survey atrtVtt,:c E NO;, No. B 905622 Crew Job No. _, - Travel Time CI I RRC DR I NI 01 I RRF, DCR 1 2 3 4 '5 6 "7 Prod: No. Service :. Started r UNA Products Finished UNT .. `'-h11 - Cash n Chk. ,s# Chge -.•_1 COD - " , 7 1 9 F TQ EIL 2 QAALE$' surve .... WATER L 4 SMOKE L M - 0 CCTS REC. 4 SEE REVERSE SIDE 0 1 53 „; 1 • 0,290 5,0;:1 '2,19 C h ` 1 01 1 1 5 7. 1 , 50 25, = 0 0:290 7 %5"" 1,23,:.1 2 1 , 7 6 TL �. 0 0 L' u1 C,1 16 - 4 1 12 - 0 , -1:3 I:I STATE' CHECX M CHEW(OU9/ 1750 FRONTAGE ROAD WEST STILLWATER, MINNESOTA 55082 ( 430-1390 NAME (PRINT) -1 � / s i e? &'• STREET <- � 39(a ' . ) F/Tr k i I >L/ GC)_S ,C 6 CITY WW �, CAR MAKE & YEAR ./(Cf-- REPRESENTING // SIGNATURE DATE ROOM ROOM LOCAL 'LONV" MISC. CHARGES TAX PHONE DISTANCE CHARGES so 27q Account Will Be Paid By: CASH 3 CHECK ❑ CREDIT CARD ❑ TYPE ANTICIPATED NO. DAYS STAY ZIP CODE LICENSE NO. NO. PSNS. RATE ROOM NO. (/S ST1LLWATEr iNN MOTEL 04985 7 , e 4 BALANCE DUE NOTICE TO GUESTS THIS PROPERTY IS PRIVATELY OWNED AND THE MANAGEMENT RESERVES THE RIGHT TO REFUSE SERVICE TO ANYONE And WILL NOT BE RESPONSIBLE FOR ACCIDENTS OR INJURY TO GUESTS. THE ..IANAGEMENT PROVIDES A SAFE IN THE OFFICE AND CANNOT BE RESPONSIBLE FOR VALUABLES UNLESS THE GUEST CHECKS THEM AT THE OFFICE. STILLWATER INN MOTEL 7/40 r4-c AMOUNT BALANCE PAID DUE • • • • I SOLD BY I NAME ADDRESS CITY QUAN. DESCRIPTION ' \ PRICE -AMOUNT - 7 1 ^mt`.z 7.57s - 2 ' 3 & 750 ; , 2 7 9 ,„ RECEIVED BY X7 31 0 G�%'vtn�o 5 16 6 7 8 1 9. ='( 10 U 11 12 13 14 15 15493 HOME DECORATING CENTER 1672 S. Greeley St. STILLWATER, MINNESOTA 55082 (612) 439 -9695 TAX 1 J 1 T TAL 7 �j /- ervieeMASTER 2525 Highway 61 N. St. Paul, Minnesota 55109 Name /-1 wa-j �acab� Address d Phone(s) 3,/ Adjuster Ph. Claim # Adjusting Co. Policy # Date of Loss Loss Description DATE i SERVICES @ PRICE Service Call ii - / - '- y,S71Id NI. .. (24,--c Water Extraction $ /( $q. Ft. L -M4) /3- '9 . Moisture Indication Inspection Carpet Removal y/ sq. yds. Fa 3x9 41^ 1� iaatk it x 4/ Bo. AU? s k )e 3 12-° /36 !ill 2x6 z ii,e. 1/ x x Lift carpet, Remove pad x Misc. x x x On Location Carpet Cleaning Rooms On Location Carpet Sanitizing and Deodorizing Face sq. ft. Back In Plant Carpet Cleaning & Dryroom Drying x x x Carpet Storage Carpet Drying Only In Plant Sanitizing and Deodorizing Face sq. ft. Back sq. Pad Handling and Drying Pad and /or Carpet Disposal On Location Flooring Sanitizing & Cleaning Furniture - Moving Furniture - Cleaning of Lags Carpet Deliver Carpet Relay yds. jute yds. RB Furnish Padding sq. yds. Type Metal Strips ft. Equipment Rental @ Date Date Date Date Date Date Days a Clerk .0 c,f L , w.. Date: //-ad- L31 Estimate #: Estimator: n„,„ Insurance Co. C r 14 1 ' 1. - //wa Address ` v sq. yds. x x sq. ft. 936 C, sa•.,d c D R /rm..LAJ. TOTAL sq. ft. sq. ft. x x sq. ft. .So Ai 93 Y1 c. • ge Cs • a et- 6 63 Our Memo To You Your Car Needs This Additional ENGINE _ OIL CHANGE _ _ TUNL -UP _.CARBURETOR COOLING SYSTEM ELECTRICAL _ IGNITION _ BATTERY _ ALTERNATOR _ LIGHTS STARTER -._ PLUGS QTY. PORT NO. DESCRIPTION SE4110G ALL YOUR AUTOMOTIVE NEEDS CHASSIS _ LUBRICATION _ _ TRANSMISSION _ REAR AXLE __ STEERING _ ALIGN L -1F.I 1R. _ FRONT END PTS. TIRE WEAR ESTIMATE Service: OTHER _ SHOCKS _ WHEEL DAL _ NEW TIRES TIRE ROTATION BRAKES ADJUST _ WHEEL CYL. — RELINE _ BRAKE HOSE _ -_ MASTER CYL _ CALIPER _ _ /32 ^ /32 ESTIMATE AMT ii • ADD'L AUTH. AMT REVISED ESTIMATE L • DATE APPROVED BY _ /32 — /32 TIME PM Li IN PERSON I -7 PHONE TOTAL TIRES & TUBES SPECIAL REPAIRS TOTAL UNIT PRICE TOTAL i , , c ,C t /i & Authorized By TOTAL ACCESSORIES �___SL TIRES AND TUBES TOTAL SPECIAL REPAIRS Any warranties on the products sold hereby are those made by the inanhlat.lurer. The seder (above named dealership) hereby expressly disclaims all warranties, either express or implied, including any implied warranty of merchantability or Illness for a particular purpose, and neither assumes nor authorizes any other person to assume for it any Validly in connection with the sale of said products. Retain This Invoice For Warranty Purposes GOODliEdR BUS. PH. METHOD OF PAYMENT ACCT. NO Retain Cl Destro I ACKNOWLEDGE APPROVAL OF AN ORIGINAL ESTIMAT NAME \ ADDRESS CITY ST. HWY. 36 BY S'f. CROIX MALL PHONE 430 -2660 OAK PARK HEIGHTS, MN 55082 CE 14661 NORTH 60TH STREET RAL IN THE RES. Pli/ U VISA OTHER C THER AUTH. NO. EXP. DATE. ZIP (SIGNATURE OR INITIALS) I hereby authorize the repair work below 10 be done along with the necessary material and hereby grant you and/or your employees, permission to operate the car, truck or vehicle herein described on streets, highways or elsewhere for the purpuse of testing and /or Inspection An express mechanic's lien is hereby ack• nowledged on above car, truck or vehicle to secure the amount of repairer thereto. You will not be held responsible for loss or damage to vehicle or articles left in vehicle in case of fire, theft, accident or any other cause beyond your conlrol. CUSTOMER INSTRUCTIONS - PROBLEMS REPAIR WORK - PERFORMED M tf 1 F rt o 1 TOTAL GENERAL LABOR -CARRY TO RIGHT COLUMN IIME RECEIVED AY V E u VIA - C OUST uHD NO u .. P HEN READY BY 14. l_I CI NO YEAR H — . WRI 6 LICENSE 110. ODOMETER A BY N MAKE PROMISED MODEL C o PWD PARTS I 1 RWD CYLINDERS 0 RETAIN 0 DESTROY N VIN. 0. NO X SERVICE W PARTS LABOR LUBRICATION CHANGE OIL — uts OIL FILTER FLAT REPAIR (] ON ❑ OFF BALANCE _ TIRES ROTATE _ TIRES COMPUTER DIAGNOSIS TUNE - UP FILTERS o AIR 11 BREATHER ❑ FUEL REPACK WHEEL BEARINGS o F. 0 R. FRONT BRAKE o SERVICE o OVERHAUL REAR BRAKES ri SERVICE o OVERHAUL ALIGNMENT o FRONT 0 REAR ___ CRS. COOLING SYS SERVICE ANTI - FREEZE FLUSH & FILL NC MAINTENANCE SERVICE NC EVACUATE & RECHARGE BELT CHANGE OVER _ BELTS HOSES 0 UPPER 0 LOWER 0 cIO TRANSMISSION SERVICE SHOCKS 0 F. 0 R. Li H/0 0 GAS 0 AIR SUB -TOTAL & LABOR LABOR GENERAL LABOR SPECIAL REPAIRS DISPOSAL CHG. RD. HAZ. WAR. 1 TOTAL LABOR SUB -TOTAL PARTS ASSESSORIES L TIRES & TUBES f _____ _ uAIU+iAi: b __ TOTAL PART$ SALES TAL I 11DIAL t n, pia 410 44r40 0.0004 / • t12:4 ! i - NAME ADDRESS SIMONET FURNITURE & CARPET CO: STILLWATER, MINN. L i S - DATE 4.RTICLES • Acme a..lacca Nona% lac.. Sc Paul. lain. PRICE AMOUNT 195_ 1 1 .. CLAIM AGAINST CITY OF STILLWATER • )) NAME OF CLAIMAN ��► 4 ' .A Mk 1 l ��Q ADDRESS. D (2.I,0?.( -eJ C± I AA 4-4,/ 19.0 7 ? Y43 • • WHEN DID EVENT OCCUR? WHERE DID EVENT OCCUR? 1 Z A94,6e2 / 2 /3 / S S Date WHAT HAPPENED P:!,4J�7 / �,(i(' ./t /1/l� 0,e2At ( ,c2r,_.44-cf) - g,1& 1) l .CX_�c it ZLP �ic' -, DO YOU HAVE ESTIMATES? YES WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? PHONE NO t4� r-) /O 7 HOW MUCH DID IT COST 0 GET IT REPAIRED? /!,/l/Ylikil¢9 1,4,17) 4,1`P = /1A° /?:_moi), xl d ,I,P .. WHO DID THE WORK? //1/�L!'.v_4Y!/l . "� C'1l`/4"I -- yi0) NO /1 IF "YES", FROM WHOM? oie Signature You have to formally notify the City in. ,writing- wit_hin.thirty,t30) -- days_ -7_-- of the occurence of an event whereby you €eel.--you -haves suf €erect= damages_ I F I *x I VICE ASTER 0 CURVE CREST LLWATER, N1 55082 430 -1550 'erred By a_ist Furniture °y Room And Type O: Service ey Code NI Home Care Products 2. INVOICE COPY A I I Au By i cnone 1 439 -5107 Last Name Willie, Address 308 Laurie I { Systems X 1 802 Cateooni Pnce - r? VweMASTER® o.A 321794 BUS. Phone First Vern Scree 0t. to MN Type f Services 8v Co a No 801 Carpet Cleaning 802 Furni ure Cleaning 804 Caor 8ontrol 809 StatfeProofin0 810 Stainl'rooftng 811 SoilP;oofing 813 Carpel Sanitizing 825 Wail t, Ceiling Clng. 836 Floor Maintenance Other Services $ isaster Restoration 875 House Wide Cleaning 880 Contract Services Horne Care Products 891 Care K is 891 FiberFiesh Qt. 891 FiberFiesh Gal. 891 SolvOil 891 Urin -X 't. 831 ChemGide Sponge 891 Carpet ;roomer 892 Other P•oducts 891 Total dered.e ^iLcgn :se;. Ct. No. A 1 S O Imt ai Art. 5508 iG tv H k-- System= Room Area Raw SEWAGE dI EANUI# j Inspection, Io f stare Indication,, Furniture ?loving, iili Extraction, Sub- Suriac a SaTtit.,, Stirra.c a ' San=.is Clean, Decd., 4 &nit Carpet T RMS: Total Units Original Invoice I( Contec! D. 1.1-29-88 r)at.. Area f Sales e Completed Per Specifications D I NR DUE UP *N COMP. ION.; ! TUNIC '*OU! ♦1 f 1 1 Sare 1 No.A 321794 A.Wt ICrew Jd4�}` Travel Time P.M I I LvG7 A.f✓. CI RAC OR I NI Of ! RRF OCR AO RM.; 1 I 2 3 4 5 6 7 Service Proo. e Sernce Started U.N. Products Products Finished UN T No other w 11 be sent - return stub with, remittance Terms: Net on completion. Service charge on past due accounts. Pay This Amount Oid 'Cash Chem New Chg. C1 I Code No_ 801 802 826 875 870 891 - - • 50.00 40.00 90.00 Tax U N A FrE Tau. 32 $95.40 173 110 Accts. Re` See Reverse Side 5'40 III • >2/15--/e k c. /3 C Cos X30 P / c.. ✓ems © -,.. i c 7,9 wa AC' .4 7 Vo • • • ME M0 TO: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK DATE: DECEMBER 14, 1988 SUBJECT: GAB RESPONSE TO SEWER BACK -UP CLAIMS, FAIRMEADOWS RD. AREA, NOVEMBER 27, 1988. The following individuals received this letter: Mr. Mike Hudson, 2304 Fairmeadows Rd. Joe & Susan Jacoby, 2306 Fairmeadows Rd. Mr. Dan Cunningham, 302 Laurie Ct. Karl Vollstedt, 304 Laurie Ct. Phil Christman, 310 Laurie Ct. Lavurn Willi, 308 Laurie Ct. John Harri, 301 Laurie Ct. Doug Cameron, 306 Laurie Ct. Mr. Mike Hudson 2304 Fair Meadows Road Stillwater, MN 55082 Dear Mr. Hudson: GAB Business Services Inc GAB FILE NO: 56542 -07083 INSURED: CITY OF STILLWATER CLAIMANT: KARL VOLSTEDT AND SEVEN OTHERS D /A: 11 -27 -88 380 Lafayette Freeway Road Suite 118 P 0 Box 7007 St. Paul Minnesota 55107 Telephone 612 - 292 -1234 Branch Office December 12, 1988 This office has been handling the sewer back —up claim which you have submitted to the City of Stillwater on,behalf of the League of Minnesota Cities. I have completed my investigation of the file. From my investigation the City of Stillwater was in no way negligent or responsible for what happened. Our investigation has revealed first of all that the City of Stillwater responded very quic-klyonce they were made aware of the problem. The response time to all eight of these sewer back —ups appears to be one half hour or less. Furthermore, interviewing the City's maintanence records we learned that the City had cleaned the line less than one year ago. Once the City responded to the backup the problem was quickly alleviated. The specific cau'se of the back —up was never determined. It can be speculated that perhaps it was either rags or grease or some other foreign matter flushed into the system Since the City has absolutely no control over what enters the sanitary sewer system the courts allow considerable latitude in claims of this nature. Minnesota law imposes a heavy burden on a home owners who seeks to recover damages from a City for a sewer back —up. A summary of existing Minnesota case law indicates that a claimant must prove four things in order to prevail: 1. Claimant must have suffered damages due to a sewer back —up. 2. The sewer back —up was caused by a defect in the municipal line. 3. The City had notice of this defect, and 4. The City had failed to exercise ordinary and reasonable care in resolving the said defect. The investigation has revealed that the City took prompt and reason able action in responding to your sewer back —up. For the reasons cited above, I cannot recommend any payment for this claim. 56542 -07083 —2— 12 -12 -88 The City and its insurer are certainly sympathetic to the damages and inconvenience suffered by you. However, they cannot claim any responsibility. GHS:dLr cc: City of Stillwzter cc: McGarry — Kearney Agency Sincerely, Gregory H. Smith Adjuster • • • • • ) First Bank Midway Office 2383 University Avenue St. Paul, Minnesota 55114 612 646 -8866 City of Stillwater Washington County Courthouse Stillwater, MN 55082 Irrevocable Letter of Credit =626 Amount: $16,200.00 Expires: July 1, 1989 We hereby issue an Irrevocable Stand -by Letter of Credit No. 626 in favor of the City of Stillwater, Minnesota (the City), for account of Minnesota Zephyr Limited, (the Applicant), which is available by negotiation of City's draft at sight on or before the first day of July, 1989, for 100% of statement value, up to an amount not to exceed $16,200.00 dollars, accompanied by a written statement, executed by the Mayor of the City or its designee, bearing the number of this Letter of Credit and stating that the amount of the City's draft covers the indebtedness of the Applicant to the City for lease fees from June 1987 through November 1988, for the sublease of that property leased by the City of Stillwater in Lease No. H-4229 with the State of Minnesota as authorized and executed by the City on the 2nd day of June 1987. We hereby agree with the City that all drafts drawn under and in substantial compliance with the terms of this credit will be duly honored on presentation. This credit shall be construed in accordance with the laws of the State of Minnesota including, in particular, Minnesota Statutes, Sections 336.5 -101 to 336.5 -117 (Uniform Commercial Code, Article 5, Letters of Credit). Sincerely, Michael B. Olson Relationship Officer LCMN1 Member First Bank System • • Dear Nile, Sincere WASHINGTON COUNTY December 12, 1988 Nile Kriesel Coordinator City of Stillwater 216 N. Fourth Street Stillwater, MN 55082 This is to confirm the date of the Stillwater Board of Review as being Tuesday, April 25, 1989 from 3:00 p.m. to 7:00 p.m.. This will be the actual Board or Review where the citizens will be heard. The second day will be May 2, 1989 at 4:30 p.m.. This meeting will be for the council to either accept our recommendations or give recommendations of their own. No further complaints will be heard at this time. Please contact me as soon as possible if these dates and times are agreeable with the City Council. ene . Larson ashington County Assessors Office • • • Mr. John J. Flagler Arbitrator 926 Lincoln Avenue Minneapolis, Minnesota 55403 Dear Mr. Flagler: This letter will confirm the scheduling of the interest arbitration hearing in the above captioned matter for the following date, time and location: CFS:hfc -and- LABOR RELATIONS ASSOCIATES, INC. 7501 Golden Valley Road Golden Valley, Minnesota 55427 612/546 -1470 December 8, 1988 RE: MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION, LOCAL NO. 320 CITY OF STILLWATER, MINNESOTA CASE NO. 88 -PN -926 DATE: Friday, February 10, 1989 TIME: 9:30 A.M. PLACE: Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota. cc: Lawrence M. Bastian 1// Nile Kriesel Sincerely, C. F. Smythe Consultant to the City of Stillwater • • • November 25, 1988 Mr. Nile Kriesel City of Stillwater 216 North 4th Street Stillwater, Minnesota 55082 Dear Mr. Kriesel: �t. troiz oat ?acket many POST OFFICE BOX 146 • STILLWATER MINNESOTA 55082 RE: ANDIAMO CHARTER & EXCURSION DOCKS I would like to apologize for not attending the City Council meeting November 1, 1988. I was not aware it would be concerning the Andiamo's and was not notified as such. I did watch the replay on Cable T.V. the following Thursday, so I could see and hear exactly what was said and how, before replying. Rumors and hear say have no place in a City Council Meeting. I did call Mayor Abrahamson and Dick Anderson and I met with him at his office the day following the replay of the meeting. •I will now respond to your concerns of that meeting and some of mine. 1. The topic on the agenda was a Special Use Permit for the docks that was over looked by the City in previous years. Some how the discussion got off that topic and into the moving of the docks. Remarks were made as to why nobody from St. Croix Boat & Packet Co. were in attendance, of which I deem unprofessional. Please try to remember that these meetings are being televised and your remarks can hurt people, just as I must do when appearing before you. 2. Let me try to clear up the statement that Mr. Russell brought up. That at the previous Planning Commission Meeting, Mr. Easton stated that THE ANDERSON'S were unwilling to pay for moving the docks and the City Council went wild. (I probably would have done the same) In the letter Mr. Easton submitted to the Port Authority and both Dick Anderson and I agreed to, enclosed and marked EXHIBIT "A ", do to a lack of a date, please look at Item #1. St. Croix Boat & Packet Co. would purchase the Charter /Excursion Docks and electrical service from The Stillwater Dock Co.. We have been unable to accomplish this so far, but we are continueing to negotiate. A copy of our proposal to the 430 -1234 • 439 -2081 tcAr 1 Stillwater Dock Co. is enclosed. Just prior to the planning Commission meeting, Mr. Easton asked us If we would still be willing to pay for the moving of the docks if he sold them to another party. We said no to that particular statement and only that. We have no objections to complying with the proposal as submitted in EXHIBIT "A" and agreed upon by the concerned parties at the meeting, some of which were, Mr. Easton, Mr. Mcquire, Mr. Dick & Don Anderson, Mr. Abrahamson, Mr. Kriesel Mr. Thompson etc., even though moving the dock would be of no public purpose and only serve private concerns and for how long, remains to be seen. 3. Refer to the Minnesota Department of Natural Resources letter dated October 17, 1988. At that meeting to which the letter refers, it was stated and made clear, NO dock moving could take place until the permit issue with the D.N.R. & Corp. of Engineers was straightened out and NEW PERMITS issued. I contacted Mr. Kriesel upon receipt of the copy the D.N.R. sent to me. It stated they wanted the Operators of the Charter /Excursion boats to apply directly to them for their own permit. I immediately contacted Mr. Kri.eselto ask if he could assist in filling out the necessary applications that were sent to me, as he had previous experience and I did not want to make mistakes in applying, which would delay moving the docks. Mr. Kr. Kriesel told me to hold off as the city did not want the permits issued that way and he was going to get in touch with them.. 4. I do hope the City Council feels as we at St/ Croix Boat & Packet Co. do, that the boats are a asset to the City and people of the St. Croix Valley. We feel that we have the finest boats in the Twin City area here in Stillwater. Yes, we are in business to make money, but we also take a lot of pride in the appearance of our vessels and that takes money. Insurance costs have quadrupled in the last 3 years and large payments are involved with boats of this type. We have asked for no bonding money or the likes from the city. All we have asked for is a place to dock these vessels. Yes, we would have no problem sharing in the cost of more parking. All we at St. Croix Boat & Packet want is to get this matter resolved and being a desirable part of the Stillwater Community and St. Croix Valley. Thank you for the opportunity to respond and you can expect our full cooperation. If you have any questions, please feel free to contact me. Since Donald R. Anderson V. Pres. St. Croix Boat & Packet Co. (612) 439 -1234 t. Oroix oaf & packet 1 owany POST OFFICE BOX 146 • STILLWATER MINNESOTA 55082 430 -1234 • 439 -2081 • • • 4 A' x 1 • STILLWATER • • P.O. BOX 501 MEMO - 1 . DOGS .J . `60 ,4 TO: City of Stillwater FROM: Stillwater Dock Company RE: Stillwater Dock Co. Charter Boat Operations. It has become apparent that a problem exists with the manner in which our charter boat docks are located and operated. The problem, as we see it, is the close proximity of the dock to the Dock Cafe, seemingly interfering with Dock Cafe operations. We propose to alleviate this problem in the following manner: 1. St. Croix Packet Co. would purchase the charter dock and electrical service from the Stillwater Dock Co. 2. Move the charter dock and the public dock IAW a plan submitted to the port authority on April 13, 1988. All expenses to be borne by St. Croix Packet Boat Co. 3. Request a 5 year lease be granted St. Croix Packet Co to operate on city property at location prescribed in the plan. 4. Work with City of Stillwater in response to questions raised by DNR, LTR, and DTD April 22, 1988. STILLWATER, MN. 55082 We feel the charter /excursion boat operations conducted by St. Croix Packet Boat Co are important to Stillwater and the community and every effort should be made to find them a "home port" that will ensure continued operations. We respectfully request that our 1988 wharfage permit be granted on the basis of the Port Authority recommendation per our April 13, 1988 meeting. We further request that this plan be conceptually approved and work started to implement this plan. Propose that this plan be in effect no later than October 1, 1988. STILLWATER DOCK COMPANY PUBLIC BOAT DOCK RENTAL DOWNTOWN STILLWATER, MN. 439 -3130 November 25, 1988 Mr. John Easton Stillwater Dock CO. P.O. Box 501 Stillwater, Minnesota 55082 Dear Mr. Easton: • roe led & packet t ompany POST'DFFICE BOX 146 • STILLWATER MINNESOTA 55082 RE: OFFER TO PURCHASE THE MUNICIPAL & CHARTER /EXCURSION DOCKS St. Croix Boat & Packet Co. as per earlier phone conversations is submitting the follow purchase offers, subject to the approval of the necessary governing bodies. 1. $93,000.00 for the :4unicipal Docks and the Charter /Excursion Docks and utilities services, Less the cost of relocating the dock, if required br governing agencies. 2. $93,000.00 for the Municipal Docks and the Charter /Excursion Docks and utilities services, leaving all docks & charter /excursion vessels in their'pri?sent location and approved by governing agencies. 3. $93,000.00 for the Municipal Docks and the Charter /Excursion Docks and utilities services, leaving all docks in their present location and moving only the Charter /Excursion Vessels to the Municipal Docks and approved by governing agencies. The above offers are good for 60 days from date of this proposal. Documented form of Acceptance or refusal would be appreciated. Sincerely, • Donald R. Anderson V. Pres. St. Croix Boat & Packet Co. (612) 439 -1234 430 -1234 • 439 -2081 • • • • • minnesota department of health i i 717 s.e. delaware st. p.o. box 9441 minneapolis 55440 (612) 623-5000 TO: Interested Parties DATE: December 2, 1988 FROM: Sister Mary Madonna Ash Commissioner of Health SUBJECT: Water Supply Monitoring Near Metropolitan Solid Waste Disposal Facilities The Minnesota Department of Health, under provisions of the Metropolitan Landfill Abatement Act, is conducting a water supply monitoring program near solid waste disposal facilities located in the seven - county metropolitan area. Because of your possible interest in this program, I. have enclosed for your information a status report recently prepared for the Minnesota Legislative - Commission on Waste Management. The report provides background information relating to the monitoring program, and summarizes the results of water quality analyses of wells sampled near disposal facilities. - The current phase of this program will continue until July 1, 1989. If you would like additional information or have questions about the monitoring program, please contact Mr. Ronald D. Thompson, Hydrologist, Section of Water Supply and Engineering, at 623 -5264, or Dr. Raymond W. Thron, Director, Division of Environmental Health, at 623 -5320. SMMA:RDT:kbm Enclosure an equal opportunity employer MEMORANDUM PHONE: 612/623 -5460 6"\ • • • Water Supply Monitoring Near Metropolitan Solid Waste Disposal Facilities Status Report to the Legislative Commission on Waste Management November 15, 1988 Minnesota Department of Health Section of Water Supply and Engineering 717 S.E. Delaware Street P.O. Box 9441 Minneapolis, Minnesota 55440 • • • EXECUTIVE SUMMARY The Minnesota Department of Health, with funding provided by the Metropolitan Landfill Contingency Action Fund, is conducting a program of water supply monitoring near mixed municipal solid waste disposal sites located in the seven - county metropolitan area. The monitoring program is designed to provide an initial assessment of water quality in selected public and private drinking water wells, and to provide for long -term monitoring of wells at risk. Water quality analysis for 54 volatile organic chemicals and seven indicators of solid waste leachate have been completed at 890 wells near 83 solid waste disposal sites from the beginning of the monitoring program through June 30, 1988. In addition, 38 wells have been tested for a selected group of pesticides. Volatile organic chemicals, which do not occur naturally in Minnesota's groundwater, were detected in a total of 68 wells at 12 sites. Concentrations of the volatile organic chemicals in 62 wells were within recommended allowable limits. Two wells sampled as part of the Lakeland dump monitoring and 3 wells sampled as part of the Bayport dump monitoring exceeded recommended allowable levels for drinking water. The well owners were advised to discontinue use of the water for drinking and cooking. One Watertown municipal well contained multiple volatile organic chemicals typical of motor fuels. The existing treatment plant is removing the contaminants to below detection levels. Elevated levels of one or more of the indicator parameters were detected in wells near two waste sites. Four wells each contained one pesticide at low concentrations. The Metropolitan Landfill Abatement Act authorized the establishment of a program of water supply monitoring near mixed municipal solid waste facilities. Funding is provided from thy: Metropolitan Landfill Contingency Action Fund. Ten percent of the fund may be appropriated by the Commissioner of Health to monitor sthe quality of public and private water supply wells that may be impacted by mixed municipal solid waste facilities located in the counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott and Washington. Mixed municipal solid waste includes garbage, refuse and other solid waste generated from residential, commercial, industrial, and community activities which is collected in aggregate. Mixed municipal solid waste does not include ash, construction debris, sludge, or other materials collected, processed, and disposed as sepa- rate waste streams. INTRODUCTION The monitoring program is designed to provide an initial assessment of water quality in water supply wells over an approximate three -year period, and to provide for continued monitoring of wells at risk. The program purposes include: determining the public health implications of water quality results, identi- fying the existence and extent of contamination from the monitored solid waste disposal sites, and recommending future actions. This is the third annual program report. It provides background information relating to solid waste disposal and water supply impacts, describes the monitoring program, and summarizes the results of water quality analysis from the begin- ning of the program through June 30, 1988. • • • • • BACKGROUND Mixed municipal solid waste is currently generated in the seven - county metro- politan area at an estimated average rate of 5,500 tons per day. This represents approximately five pounds per person per day. Paper, glass, metal, yard and food wastes account for the largest components of solid waste. A small but significant percentage is comprised of industrial and commercial wastes plus household hazardous wastes, such as oil, paints, solvents, and cleaning products. Industrial and commercial hazardous wastes are no longer allowed in the solid waste stream. Ninety -five percent of solid waste is presently disposed of in the metropolitan area's permitted sanitary landfills. Prior to enactment of landfill permitting regulations, disposal of solid waste occurred almost exclusively in open dumps. Open dumps were largely uncontrolled, accepting a wide variety of wastes including industrial, laboratory and chemical wastes, oils and solvents. Approximately 250 solid waste dumps have been identified in the seven - county area. Solid waste, buried in the ground in landfills or dumps, produces leachate when rainfall, liquids contained in the waste, surface or groundwater in contact with the waste, and weak acids produced by solid waste decomposition, dissolve or leach chemicals from the waste. Leachate may discharge to a surface water body or infiltrate to the groundwater. Leachate composition varies with waste type, rainfall, site characterisitics and time. Leachate may be vasty different if collected from two different disposal sites, two sampling points at the same site, or two different times at the same site. Analysis of solid waste leachate has shown levels of inorganic and organic chemicals, which when compared to drinking water standards, commonly exceed the standards by ten times. Water supply wells located near solid waste disposal sites may be adversely impacted by leachate. Dumps and landfills a potential for groundwater contamination because of: their location in sensitive geologic and hydrologic areas such as permeable sands and gravels or fractured rock; their acceptance of a large variety of wastes, including wastes now classified as hazardous; and their use prior to regulations concerning management, monitoring, design, or siting. -3- MONITORING PROGRAM DESCRIPTION In order to assess the impact of solid waste disposal facilities on drinking water quality, it was necessary to examine and inventory available waste site, water supply, and geohydrologic information. In as much as the majority of disposal sites operated prior to regulation, record keeping was virtually nonexistent. Data concerning closed disposal site history, size, wastes and even accurate site location is limited. Using available information, the 250 reported disposal sites were reduced to a list of 133 with potentially impacted water supply wells. The list of solid waste disposal sites is included as Table 1. Characteristics of disposal sites which were considered to present the greatest potential for groundwater contamination and water supply impacts include: 1. Recent operation; 2. Disposal of large quantities of waste; 3. Disposal of hazardous wastes; 4. Location in sensitive geologic and hydrologic environments such as areas of thin soils overlaying sands, gravels or permeable bedrock aquifers; 5. Shallow depth to water; 6. A large number of shallow wells or wells serving large populations nearby. Landfills permitted by the Pollution Control Agency (MPCA) or included on the Minnesota Environmental Response and Liability Act, Permanent List of Priorities, which were monitored by the MPCA or responsible party, were placed at a low sampling priority unless sampling was requested by the MPCA, county or water supply owner. Water supply wells located within an approximate one mile radius of a disposal site were considered for testing. Water wells nearest to a waste site, public water supply wells, and high capacity wells were given the greatest sampling priority. Wells which did not provide water for human consumption, such as monitoring wells or irrigation wells, or wells which were not accessible for sampling were not tested. Attempts were made to sample wells completed in both sand and gravel aquifers and deeper bedrock aquifers. When information was available concerning groundwater flow directions, priority was placed on sampling wells down gra ient (in the direction of groundwater flow) of the waste site. Approxima ely ten wells were sampled near each disposal site during the first sampling hase. Resamples were collected and additional wells were sampled if cont minants were detected. The well, the water distri- bution system, and the are around the well were inspected, inventoried, and eval- uated to identify factors which could affect water quality such as faulty well con- struction, water treatment, and other potential contamination sources. Septic systems, petroleum storage and use, pesticide application, waste disposal and other human activities can contaminate groundwater, and are often closer to, and more likely to affect, wel'Is than are landfills and dumps. Water sample analyses and interpretation of results were mailed to the well owner, MPCA, Chairs of the Community Health Se'vice Agency and the County Board, Mayor, and State legislators. Water quality analyses results and inventory information have been entered into an IBM PC computer network in a format compatible with the State's Land Management Ieormation System. • • • WATER QUALITY ANALYSIS Mixed municipal solid waste can potentially contain any raw material, inter- mediate or finished product therefore leachate composition can be highly variable. Time, laboratory, and cost constraints do not allow for analyses of all potential contaminants. Therefore, a limited number of contaminants were chosen for analysis based on the following criteria; 1. Public health significance, 2. The mobility and persistence of the contaminant in groundwater, 3. The occurrence of the contaminant in solid waste, 4. Analytical capabilities and cost. Water wells monitored in this program have been analyzed for 54 volatile organic chemicals and seven indicator parameters. In addition, 38 wells have been tested for a group of 25 to 29 pesticides. Volatile organic chemicals (VOCs) are a large group of synthetic substances contained in a wide variety of products. VOCs do not occur naturally in Minne- sota's groundwater. Their presence indicates contamination from one of more man made sources. The MPCA has reported that one or more VOCs have been detected in 68% of the on -site monitoring systems at adequately monitored landfills. Table 2 lists the VOC compounds, the reporting limit (lowest quantity reportable by the laboratory), the Recommended Allowable Limit (RAL, the maximum concentration recommended for consumption in private water wells) and compound use. VOCs are of particular concern because of their: 1) production, use and subsequent disposal in large quantities; 2) presence in a wide variety of industrial, commercial and residential products, including paints, solvents, inks, petroleum distillates, cleaners and degreasers; 3) persistence and mobility in groundwater creating long -term exposure potentials for groundwater consumers; and 4) potential health risks associated with exposures to very low levels, typically in the low part per billion range. Several VOCs are known or suspected carcinogens, teratogens, or mutagens. Because of the sensitivity of VOC analysis and detection limits in the low microgram per liter (pg /1) range, which is approximately equivalent to parts per billion, any well with a VOC positive was resampled to confirm that the positive was not due to sampling error or laboratory contamination. Field blanks, which are clean samples of laboratory deionized water, were carried with all VOC samples and analyzed as a further check. The seven indicator parameters include inorganic chemicals and measurements of the physical properties of the water. The indicator parameters: ammonia, chloride, iron, sulphate, nitrate plus nitrite nitrogen, pH, and specific conductance, are among the parameters that the MPCA requires permitted landfills to analyze for in monitoring wells. The parameters are commonly elevated in solid waste leachate. Concentrations detected in wells above background -5- levels may indicate solid waste leachate contamination. However, elevated levels may be caused by numerous other sources. All seven indicators of water quality may occur naturally in groundwater. Background or natural variations in concentrations can vary l0 times or more in different aquifers at the same location and even within they same aquifer at different locations. Table 3 lists the indicators, the water quality standards, the background concentration ranges, and typical solid waste leachate concentrations. Pesticides are chemicals used to repel, control or destroy undesirable plants or animals. Concern has been expressed that pesticide containers and unused or damaged products may have been disposed of in dumps which would then serve as a source of groundwater contamination. The largest volume of pesticides used in Minnesota are herbicides applied for weed control, followed by insecticides used for insect control, and fungicides used for disease control. Agriculture accounts for approximately GO% of pesticide usage with forestry, right -of- way clearance, nursery, sod, fumigation, industry, laboratory and domestic use making up the remaining 20 %. Table 4 lists the pesticides analyzed for, the reporting limit, the recommended allowable limit for drinking water, and common uses of the chemicals. Thirty -eight wells, which had previously been sampled for VOCs and the seven indicators were chosen for pesticide analysis. Only one well was tested for pesticides at each of the 38 disposal sites. Sites were chosen to represent a distribution of geography, geology, and waste characteristics using as marry of the following criteria as possible: 1. Reported disposal of pesticides; 2. Reported disposal of agricultural wastes; 3. Wells which had shown UGC positives; 4. Shallow wells near and c'own gradient of the waste site; 5. Location in areas which did not have other major pesticide sources such as agricultural fields cr pesticide storage facilities. • • • • • • WATER QUALITY RESULTS Water supply testing has been conducted near 83 solid waste disposal sites as of June 30, 1988. A total of 155 public water supply wells and 735 private water supply wells (890 total wells) have been tested since the beginning of the monitoring program. Table 1 summarizes the water quality monitoring results. Volatile organic chemicals have been detected in four public wells and 64 private wells (68 total) located near 12 waste disposal sites. Five private wells and one public well exceeded recommended allowable limits for VOC's. One or more of the indicator parameters were elevated in wells near two waste sites. Pesticides were detected at very low concentrations in four of 38 wells sampled. Volatile organic chemicals were detected in 68 wells at 12 locations. Table 5 summarizes the VOC results and Table 6 lists the waste sites, VOCs detected, and concentrations. One or more VOCs were detected in: one well near the East Bethel Village dump (Jacksons), Deephaven dump, Eisinger dump, Watertown dump, Bradford Johnson dump, Huot dump and Vadnais Heights dump; three wells near the Coates dump and the Osseo /Maple Grove dump; 4 wells near the Rubbish Ranch dump; 17 wells near the Lakeland dump and 29 wells near the Bayport (prison) dump. Sixty -two of the detections were within recommended allowable limits. Six wells exceeded the RAL. Additional wells have been tested near the positive wells at the East Bethel Village, Deephaven, Eisinger, Bradford Johnson, Huot and Vadnais Heights sites subsequent to the initial VOC positive. None of the additional wells tested were found to contain VOC's. Watertown municipal well No. 2, sampled as part of the Watertown dump investi- gation, contained 6 VOC's typical of motor fuels. This detection confirmed an earlier sampling of this well. Two potential fuel sources other than the dump, have been identified. The existing municipal water treatment plant is removing the volatiles to below detection limits. None of the other wells tested near the Watertown dump, including the other municipal wells, contained VOC's. Three wells near. the Coates dump contained VOC's. One well contained low levels of carbon tetrachloride and 2 wells contained low levels of 1,1,2,2 - tetrachloroethene and 1,1,1 - trichloroethane. The 3 wells are the closest wells to the dump, and are located in the general down gradient direction of groundwater flow. Wells tested further from the dump did not contain VOC's. Three municipal wells near the Osseo /Maple Grove dump were found to contain low levels of VOCs. Two wells contained 1,1,2 - trichloroethene (TCE), and the other well contained three fluorocarbons and c- 1,2- dichloroethene. All concentrations were within RALs. The location of the positives and the difference in chemicals detected suggests that different sources may be involved. Additional investigation is needed to determine the extent and source(s) of the contaminants. VOC's were detected within RAL's in 4 wells sampled as part of the Rubbish Ranch dump monitoring. Three wells contained 1,1,1 - trichloroethane and the fourth well contained 1,1,2 - trichloroethene and 1,1,2,2 - tetrachloroethene. Additional. wells will be tested. Initial sampling near the Lakeland dump detected 2 wells with trichlorofluoro - methane and 1,2- dichloroethane. Additional sampling detected one or more VOC's in a total of 17 wells. Trichlorofluoromethane was detected in 15 of the 17 wells. 1,2- dichlor ethane was detected in seven of the 17 positive wells. Additional VOCs inciluding benzene, toluene and xylene were detected in two of the 17 positive wells. Two wells exceeded the RALs for benzene and 1,2- dichloroethane. Subsequent sampling of over 350 wells by the MPCA defined 3 contamination plimes with 110 wells having VOCs less than the RALs and 92 wells exceeding RALs. The MPCA investigation indicates that multiple contamination sources are involved. Additional well testing, responsible party investigation, and groundwater remediation and water supply studies are being conducted by the MPCA. The Minnesota Department of Health (MDH) has issued a well construction advisory for the Lakeland /Lakeland Shores area. Initial sampling near the Bayport (prison) dump detected one well with carbon tetrachloride just above the detection limit. Sampling of a total of 68 wells found 34 wells with one or more VOC positive. Three wells exceeded the RAL for trichloroethene. Chemical 1,1,2 - trichloroethene (TCE) Carbon Tetrachloride 1,1,2,2 - tetrachloroethene cis -1,2- dichloroethene BAYPORT VOC RESULTS Range of Concentrations not detected -83 pg /1 not detected -1.6 pg /1 - not detected -3.8 pg /1 not detected -0.2 µg /1 The testing identified a plume of groundwater contamination approximately 4 miles long and 11 miles wide potentially affecting approximately 250 homes. Subsequent MPCA testing has identified 2 additional wells serving private homes and 5 wells serving businesses or non - residential users which exceed RAL's. Preliminary investigation indicates that two or more contamination sources have contributed to the plume. The trichloroethene source is believed to be located on or near the Lake Elmo Airport. The MPCA and a possible responsible party are conducting an investigation as to the source(s) and extent of the contamination. The MDH has issued a well advisory for portions of Baytown township, West Lakeland township and Bayport. Indicator parameters can be elevated due to solid waste leachate as well as numerous other sources. Conclusive observations are difficult to make due to variations in background concentration,.the uncertainties of well construc- tion and depth, and limited sampling. However, some wells near the Johnson Bros. Landfill (Lochness) and the St. Francis dump displayed elevated levels of one or more indicator. ",hloride and sulphate concentrations were higher in shallow sand and gravel wells located southeast of the Johnson Bros. Landfill when compared to wells northwest of the site. Wells to the northwest showed chloride levels of 0.82 to 5.5 milligrams per liter (mg /1) and sulphate levels -8- Recommended Allowable Limit 31.0 pg /1 2.7 pg/1 6.6 pg /1 70.0 ig /1 • of 1.1 to 17.0 mg /1. Welts to the southeast showed chloride levels of 4.8 to 11.0 mg /1 and sulphate levels of 27.0 to 70.8 mg /1. The secondary standard for (public) drinking water supplies is 250 /1 for both chloride and sulphate. • This standard is based primarily on taste and aesthetics and not on health related concerns, as is the case with the primary standards. One well near the St. Francis dump exhibited significantly elevated chloride (370 mg /1), sulphate (94 mg /1), and specific conductance (1530 microhos per centimeter, µmhos /cm). Other wells near the St. Frances dump were found to have a range of less than 0.5 mg to 48.0 mg /1 for chloride, 1.4 to 26 mg /1 for sulphate, and 270 to 500 pmhos/cm for specific conductance. The well with elevated chloride, sulphate and specific conductance is the closest well to the dump, however it is also located adjacent to the St. Francis wastewater stabilization pond and infiltration basin. Monitoring wells near the pond have shown elevated levels of chloride, sulphate and specific conductance. Pesticides were analyzed for in 38 wells. One well was tested at each of 38 different waste sites. The pesticide compounds tested for, recommended allowable limits, and chemical uses are listed in Table 4. Pesticides were detected in four of the 38 wells sampled as shown below. Waste Facility Newport Dump Vadnais Heights • Empire Coates • Amount Found Reporting Limit Drinking Water Well No. Pesticide (µq /1) (µ(1/1) Limit(µq /1) W75 Picloram R23 Picloram D14 Atrazine D35 Atrazine 0.15 0.022 490.11 0.086 0.022 490.0 0.06 0.01 3.0 0.02 0.02 3.0 Only a single compound was found in each of the four welts at concentrations within the recommended allowable drinking water limits. The two wells with picloram detections were resampled. Neither picloram nor any other pesticide was detected in the resamples. The pesticides found in these wells may be due to sources other than the waste disposal sites. Picloram may have resulted from brush control use. Atrazine was the most commonly detected pesticide found in the Legislative Commission on Minnesota Resources funded pesticide sampling program conducted by the Minnesota Departments of Agriculture and Health. In that study, atrazine was detected in 16 of 27 wells tested in Dakota County (the Empire and Coates dumps are located in Dakota County). HEALTH SIGNIFICANCE In order to address the public health concerns presented by contaminants in drinking water, the Minnesota Department of Health (MDH) has established recom- mended allowable limits (RALs) for a number of contaminants commonly found in drinking water. The RALs were established utilizing health effects data available from the U.S. Environmental Protection Agency (EPA) and other sources. MDH uses standard methods, developed by the U.S. EPA, for: 1) determining whether a contaminant should be considered carcinogenic or noncarginogenic and 2) calculating an acceptable level for the contaminant in drinking water. For non - carcinogens, an acceptable level is calculated based on a no- observed- adverse- effect -level (NOAEL,t obtained from human and /or animal studies. Safety factors are applied to the N OAEL to account for various uncertainties, including extrapolation from animal studies to humans, gaps in the toxicologic profile, and the variable sensitivity of a heterogenous human population to a toxicant. This calculation yields a reference dose level. Exposure levels that exceed the reference dose level are considered unsafe. The health risks associated with known or suspected carcinogens are evaluated based on the assumption that consuming drinking water containing any amount of a carcinogenic contaminant will increase the cancer risk of the consumer. Exposure levels (the concentration of the carcinogen in drinking water) are converted to risk levels using potency slopes (obtained from the U.S. EPA or other reliable sources) utilizing the methods prescribed by U.S. EPA's Guidelines for Carcinogen Risk Assessment. Risk levels are then evaluated in relation to the acceptable risk of one cancer per 100,000 population per lifetime (10 Risks which exceed this level are judged to be excessive. Drinking water containing multiple contaminants, all at concentrations below their respective RALS, are evaluated based on additive effects or risks. Additivity assumes that the toxic effects of two or more chemicals are similar -and that the total toxic ef'ect is the sum of their individual effects. The exposure level for multiple contaminants is judged to be unacceptable if the sum of each contaminant's concentration (C) divided by its RAL exceeds one: C1 + C2 + .... . Cn > 1 RAL1 RAL2 RAL When the survey of wells located near solid waste disposal sites was initiated, it was anticipated that some wells would contain contaminants at levels which might have significant hea17.h consequences. In those cases where wells showed contamination above the recommended levels, well owners were notified to discontinue use of the water for drinking and food preparation. Where wells showed contamination below the action levels, well owners were notified and recommendations were made concerning future action and testing. - • • RELATED ACTIVITIES • As water sampling results become available, several related work tasks are undertaken, based upon these results. These tasks include: 1. notifying the well owner of the results and providing advice concerning future use of the well if contaminants have been found; 2. advising the owner of an affected well and nearby residents of proper well construction methods which can help prevent further spread of the contamination; 3. sending copies of the water analysis results to appropriate local units of government, for their use in planning, zoning or building permit decisions; 4. establishing water well construction advisories in areas of contamination to assure the construction of safe water supplies and to prevent the con - struction of wells in a manner which might hasten the spread of the contam- ination and informing local officials, citizens and well drillers of the advisories; 5. referring contaminant findings to the MPCA for appropriate response, which may include regulatory or enforcement actions, the identification of responsible parties and recommendations for additional investigation and monitoring. 6. reviewing and evaluating the survey findings to determine whether there is a risk to health associated with wells located near abandoned dump sites. If it is determined that the risk to the health of the public from this source of exposure is significant, recommendations will be made in the form of a request to the Legislature to support the establishment of additional monitoring and adoption of measures to assure continued protection of the groundwater near abandoned dump sites. The findings might also suggest that a survey should be undertaken statewide. FUTURE ACTIVITIES The activities for the remainder of this biennium include: 1) completion of initial water supply monitoring at solid waste sites which have not been monitored, 2) sampling of additional wells at sites with contaminants detected to investigate the extent of contamination, and 3) resampling of selected wells to determine fluctuations with time. Approximately 40 water samples will be collected each month for the duration of the survey through June 30, 1989. The water supply monitoring program is funded from the Metropolitan Landfill Contingency Action Fund. Tie statute which establishes the fund sets aside up to 10% of the fund for appropriation to the Commissioner of Health for monitoring the quality of public and private water supply wells that may be affected by mixed municipal solid waste facilities. Appropriations for personnel, travel, expenses, and analytical laboratory costs total $140,000 for each fiscal year, 1988 and 1989. During fiscal year 1988, water samples were collected from 381 wells near 34 waste sites and analyzed for VOCs and 7 leachate indicators. 60 VOC confir- mation samples were collectimd. 18 wells were sampled for pesticides and 2 wells which had shown pesti :ide contamination the previous year were resampled. Personnel: 1 FTE Hydrologist III (incl. 18% fringe) .25 FTE seasonal clerk typist Other costs: supplies, travel, expenses Laboratory analysis: volatile organic chemicals, 7 leachate indicators, pesticides * includes 5% inflation STATUS OF EXPENDITURES FISCAL YEAR 1988 EXPENDITURE BREAKDOWN - F.Y. 1988 F.Y. 1989 Actual Estimated 44,543 46,800* 5,400 3,458 4,000 79,530 $127,532 80,000 $136,200 • • 1 E 1 • List of Metropolitan Area Solid Waste Disposal Sites With Potentially Impacted Water Wells Being Surveyed by the MDH (Status of Monitoring, Accumulative Through June 30, 1988) Year No. of Wells VOC Elevated ** Tested (FY) Tested Detected Indicator Pesticide * ** Detected Anoka Co. Alsil Stephens Dump Anoka (old) Landfill *Anoka Sanitary Landfill Beech Street Dump (relocated 51 St. Dump) Bethel Dump 86 13 N.D. N.D. Blaine Dump Blaine - Northtown Dump Burns Township Dump 88 8 N.D. N.D. N.D. Carter Dump 87 15 N.D. N.D. N.D. Columbia Arena Dump Columbus Township Dump 88 8 N.D. N.D. Coon Rapids Dump Doty and Sons Dump 86 3 N.D. N.D. East Bethel Village Dump (Jacksons) 86/87 25 1 well N.D. N.D. *East Bethel Sanitary Landfill Erickson Dump 87 14 N.D. N.D. N.D. Harner- Blaine Dump Hendascran /Gallaghers Dump Johnson Bros. Landfill (Lochness Dump) 87 10 , N.D. 4 wells Lee Johnson Dump 87 18 N.D. N.D. Linwood Dump 88 12 N.D. N.D. N.D. Moore Lake Dump *Oak Grove Sanitary Landfill Peterson and Sons Dump 86/87 14 N.D. N.D. N.D. Round Lake Boulevard Dump St. Francis Dump 87 17 N.D. 1 well *Waste Disposal Engineering 86 3 N.D. N.D. N.D. 115th Avenue Dump 117th Avenue Dump Carver Co. Dakota Co. Table 1 (Continued) Year No. of Wells VOC Elevated ** Tested (FY) Tested Detected Indicator Carver Dump 88 1 N.D. N.D. Carver Highway Dept. Dump 88 2 N.D. N.D. Cologne Dump 88 9 N.D. N.D. N.D. Hamburg Dump 88 10 N.D. N.D. N.D. Mayer Dump 87 10 N.D. N.D. New Germany Dump ( #1) 88 9 N.D. N.D. New Germany Dump ( #2, Willard) 87 12 N.D. N.D. N.D. Norwood Dump 88 9 N.D. N.D. N.D. Victoria Dump 88 7 N.D. N.D. Waconia Dump 00 10 P.D. N.D. Watertown Dump 88 8 1 well N.D. *Agricultural Experiment Station Dump Apple Valley Dump Bradford Johnson Dump 88 7 1 well N.D. *Burnsville Sanitary Landfill Coates Dump 88 14 3 wells N.D. *Dakhue Sanitary Landfill 87 2 N.D. N.D. Eagan Municipal Dump Empire Dump 86/87 9 N.D. N.D. *Freeway Sanitary Landfill Gopher Smelting (old county dump) 88 8 N.D. N.D. Gun Club Lake Dump *Hastings Dump Lakeville Dump 87 11 N.D. N.D. Lakeville Township (Patenaude) Dump 88 7 N.D. N.D. Miesville Dump 88 6 N.D. N.D. New Trier Dump 88 10 N.D. N.D. Oehrlein Dump 86 10 N.D. N.D. Orchard Lake Dump *Pine Bend Sanitary Landfill 88 1 N.D. N.D. Randolph Dump 87 13 N.D. N.D. Rosemount City Dump 87 11 N.D. N.D. Rubbish Ranch Dump 88 12 4 wells N.D. • • Pesticide * ** Detected N.D. N.D. N.D. N.D. • • • Hennepin Co. Table 1 (Continued) Year No. of Wells VOC Elevated ** Pesticide * ** Tested (FY) Tested Detected Indicator Detected South St. Paul Dump Sunfish Lake Dump 88 10 N.D. N.D. Highway 13 Dump Baker Road Dump Bass Lake Dump Begin Dump 88 9 N.D. N.D. Belt Line Dump Big Island Veterans Dump Blackowiak Dump 87 13 N.D. N.D. N.D. Brooklyn Center Dump Brooklyn Park Dump 88 13 N.D. N.D. Dayton Park Dump 88 8 N.D. N.D. N.D. Deephaven Dump 87 13 1 well N.D. Eisinger Dump 87 19 1 well N.D. N.D. Excelsior Boulevard Dump *Flying Cloud Sanitary Landfill 87 1 N.D. N.D. France Avenue Drive -in Dump Fritz Erickson Dump Golden Valley Dump Hamel Road Dump 88 9 N.D. N.D. N.D. Hassan Dump 87 10 N.D. N.D. N.D. *Hopkins Sanitary Landfill Humboldt and 69th Dump (relocated Lyndale and 44th) Joe Garrison Dump 87 12 N.D. N.D. Kerbers Dump 87/88 12 N.D. N.D. Long Meadow Lake Dump Maple Plain Dump Matt Reimer Dump 87 14 N.D. N.D. Medicine Lake Dump 88 6 N.D. N.D. Minnehaha Creek Dump Mound Durnp Mud Lake Dump Osseo /Maple Grove Pay Dump • 87 17 3 wells N.D. N.D. Polansky Dunip (Ft. Snelling) 88 1 N.D. N.D. Year No. of Wells VOC Elevated ** Pesticide * ** Tested (FY) Tested Detected Indicator Detected St. Bonifacius Dump 88 8 N.D. N.D. N.D. Smith Dump 88 10 N.D. N.D. Vern West Dump 87 10 N.D. N.D. Wirth Park Dump *Wood Lake Sanitary Landfill Ramsey Co. Scott Co. Table 1 (Continued) Cypress Ave. Dump 87 13 N.D. N.D. . Huot Dump 88 8 1 well N.D. N.D. Little Canada Dump 87 11 N.D. N.D. N.D. Maplewood (Gervais) Bump North St. Paul Dump 88 13 N.D. N.D. Tchiske Dump 88 7 N.D. N.D. Vadnais Heights Dump 87/88 16 1 well N.D. 1 well White Bear Lake (city) Dump *White Bear Township Dump (Krawczewski) Wybierala Dump , Belle Plaine Dump 87 5 N.D. N.D. N.D. Clemmer Dump 86 9 N.D. N.D. N.D. Elko Dump 86 10 N.D. N.D. Jordan Dump 88 10 N.D. N.D. *Louisville Sanitary Landfill New Prague Dump 87 11 N.D. N.D. . N.D. Prior Lake Dump 87 10 N.D. N.D. Washington Co. Bayport Dump (Prison) Baytown Township Dump (Millers) Bellaire Dump Big Marine Dump Forest Lake Dump Forest Lake Township Dump 87/88 68 34 wells N.D. N.D. 88 2 N.D. N.D. 86 13 N.D. N.D. N.D. 87 9 N.D. N.D. N.D. 86 9 N.D. N.D. N.D. 88 7 N.D. N.D. • • • • • Table 1 (Continued) Year No. of Wells VOC Elevated ** Pesticide * ** Tested (FY) Tested Detected Indicator Detected *Granada - Oakdale Dump Lakeland Dump 86/87 36 17 wells N.D. Marine- on -St. Croix Dump 88 11 N.D. N.D. Newport Dump 87/88 12 N.D. N.D. 1 well Peterson Dump 88 7 N.D. N.D. Railroad Dump 88 9 N.D. N.D. N.D. Stillwater Dump 88 10 N.D. N.D. Stoltzman - Oneka Dump 87 9 N.D. N.D. N.D. *Washington County Sanitary Landfill 86 2 N.D. N.D. N.D. = Not detected * = Disposal sites on the Minnesota Environmental Response and Liability Act Permanent List of Priorities ** = One or more of the 7 indicator parameters detected at elevated concentrations * ** = Only 1 well tested at each site for pesticides Reporting Limit Compound (uq /1) HALOGENATED Chloromethane Dichlorodifluoromethane Vinyl Chloride Bromomethane Chloroethane Dichlorofluoromethane Methylene Chloride Trichlorofluoromethane 1 ,1- Dich1: r_ tern& Allyl chloride 1,1- Dichloroethane c -1,2 Dichloroethene t -1,2 Dichloroethene Chloroform 1,1,2 - trichlorotrifluoroethane 1,2- dichloroethane Dibromomethane 1,1,1 - trichloroethane Carbon Tetrachloride Bromodichloromethane Dichloroacetonitrile 2,3- dichloro -1- propene 1,2- dichloropropane 1,1- dichloro -l- propene t- 1,3- dichloro -l- propene 1,1,2 - trichloroethene 1,3- dichloropropane Chlorodibromomethane c- 1- 3- dichloro-1- propene 1,1,2 - trichloroethane 1,2- dibromoethane 2- chloroethylvinyl ether N.Q. N.Q. N.Q. N.Q. N.Q. N.Q. 1.0 0.2 0.2 0.5 0.2 0.2 0.2 0.2 0.5 0.2 1.0 0.2 0.2 0.2 N.Q. 0.2 0.2 0.2 0.2 0.2 N.Q. 0.5 0.2 0.2 0.5 N.Q. TABLE 2 VOLATILE ORGANIC CHEMICAL ANALYSIS RAL (uq /1) 3800.0 1400.0 0.15 1000.0 48. 2100. 7.0 0.0002 810.0 70.0 70.0 57.0 210,000.0 3.8 Compound Use and Occurrence solvent, chemical manufacturing refrigerant, aerosol propellant manufacturing of vinyl chloride, organic synthesis organic synthesis, fumigant, solvent motor fuel, organic synthesis refrigerant, aerosol propellant, solvent paint remover, solvent refrigerant, aerosol propellant additive to paints, varnish, solvent chemical processing, plastics, varnish solvent, fumigation solvent, dyes, laquers solvent, dyes, laquers refrigerant, laboratory chemical, solvent solvent, refrigerant, fire extinguishers motor fuels, paint additive, solvent organic synthesis, solvent 200.0 solvent 2.7 solvent, dry cleaning, degreasing 140.0 organic synthesis organic synthesis fumigant 5.6 chemical intermediate, motor fuel,solvent organic synthesis 2.0 organic synthesis, fumigant 31.0 degreaser, solvent fumigant 140.0 organic synthesis 2.0 organic synthesis, fumigant 14.0 solvent, organic synthesis .005 motor fuels, solvent, fumigant medicine, chemical manufacturing • • • • • TABLE 2 CONTINUED) VOLATILE ORGANIC CHEMICAL ANALYSIS Compound HALOGENATED Bromoform 1,1,1,2 - tetrachloroethane 1,2,3 - trichloropropane 1,1,2,2 - tetrachloroethene 1,1,2,2 - tetrachloroethane Pentachloroethane Chlorobenzene 1,3- dichlorobenzene 1,2- dichlorobenzene 1,4- dichlorobenzene NON- HALOGENATED Acetone Tetrahydrofuran Ethyl Ether Methyl Ethyl Ketone Benzene Methyl Isobutyl Ketone Toluene Ethyl Benzene Cumene m- Xylene p -& o- Xylene Reporing Limit (uq /1) 20. 10. 1.0 10. 0.5 2.0 0.5 0.5 1.0 0.5 0.5 RAL (ug /1) 700.0 154.0 170.0' 7.0 350.0 2420.0 680.0 3700.0 400.0 400.0 N.Q. = not quantified ug /1 = micrograms per liter RAL = Recommended allowable limit for private drinking water • Compound Use and Occurrence 1.0 140.0 organic synthesis, solvent 0.2 solvent, degreaser, paint remover N.Q. paint remover, solvent, degreaser 1.0 6.6 solvent, dry cleaning, degreaser 1.0 2.0 solvent, degreaser N.Q. solvent 0.5 300.0 manufacture of phenol, solvent 1.0 620.0 solvent 1.0 620.0 solvent, cleaner 1.0 75.0 insecticide (moth balls) chemical synthesis, solvent, laboratory solvent, adhesive, inks organic synthesis, solvent laquers, paint removers, adhesives motor fuels, solvent solvent, chemical processes motor fuels, solvent motor fuels, paints, styrene motor fuels, solvent, chemical processes solvent, motor fuels motor fuels, coatings TABLE 3 WATER QUALITY INDICATOR PARAMETERS Water Quality Background Water Quality Landfill Parameter Standard(mq /1) Range(mq /1) Mean(mq /1) Leachate(mq /1) Nitrate Plus Nitrate as N 10 0.4 - 140 2.2 0 - 1300 Ammonia 0 - 1106 Chloride (250) 0.3 - 490 19.2 4 - 2800 Sulphate (250) 0.5 - 1300 72.0 0 - 1826 Iron (0.3) 0.03 - 46 1.3 u - 5500 Specific Conductance (500 TDS) 50 - 2500 630. 100 - 17,000 (800 µmhos /cm) pH (6.5 - 8.5) 5.9 - 9.4 7.5 3.7 - 8.5 • Units - milligrams per liter (mg /1) except for specific conductance (micro mhos per centimeter, µmhos /cm), and pH (log hydrogen ion concentration). • Water quality standards - all standards except nitrate plus nitrate nitrogen are public water supply secondary standards established primarily for non - health related purposes (taste, odor, aesthetics). • Background water quality - represents water quality values from the Pollution Control Agency's Groundwater Quality Monitoring program. • Landfill leachate - represents ranges of reported solid waste leachate analysis. • Specific conductance - a logarithmic relationship allows Total Dissolved Solids (TDS) to be estimated by measuring specific conductance. (500 TDS approximately equals 800 µmhos /cm) • • • TAB•4 PESTICIDE ANALYSIS Reporting Pesticide Limit(uq /1) RAL Use /Purpose HERBICIDES Alachlor 0.05 6.0 corn, soybeans /annual grass, broadleaf control Altrazine 0.01 3.0 corn, non - agricultural /weed control Butylate 0.01 50.0 corn /grassy weed control Chloramben 0.05 105.0 soybeans /weed control Cyanazine 0.5 9.0 . corn, soybeans /annual broadleaf and grass control Diallate 0.12 10.0 sugar beets, alfalfa /wild oat control Dicamba 0.06 9.0 corn, small grain, non -crop land, forestry, right -of- way /weed control EPTC 0.01 35.0 sunflowers, potatoes /broadleaf weed control Linuron 0.4 44.0 right -of- way /weed control MCPA 0.05 3.6 croplands, pastures /broadleaf weed control Metolachlor 0.13. 10.0 corn, soybeans /grass control Metribuzin 0.02 175.0 soybeans, potatoes /annual grass and broadleaf control Picloram 0.04 490.0 right -of -way, Christmas trees /woody plant control Propachlor 0.2 92.0 croplands /annual broad leaves and grasses Simazine 0.3 35.0 corn, alfalfa, nursery, lawn /annual grass, broadleaf Trifluralin 0.03 2.0 crops, fruit trees, vegetables /annual grass control 2,4 -D 0.04 70.0 croplands, forest, lawn, right -of- way /broadleaf control 2,4,5 -T 0.04 21.0 croplands, forest, lawn, right -of- way /woody plant control 2,4,5 -TP 0.05 52.0 right -of -way, turf, aquatic /weed control INSECTICIDES Carbaryl 0.05 700.0 crops, fruit trees, forests, shade trees, poultry, pets /insecticide Carbofuran 0.05 36.0 corn, alfalfa, potatoes /insect and nematode control Chlorpyrifos 0.05 21.0 lawns, gardens, crops, buildings /insecticide Dimethoate 0.2 140.0 fruits, vegetables, nurseries, buildings /fly, insect control Pesticide Disulfoton Fonofos Methyl Parathion Phorate Terbufos FUNGICIDE PCWB Reporting Limit(uq /1) RAL 0.45 0.3 vegetables, wheat /insect control 0.03 14.0 corn, vegetables /root worm, maggot control 0.02 2.0 numerous crops /insect control 0.10 0.7 corn, potatoes /insecticide 0.2 0.2 corn, sugar beets /worm control U .UL TABLE 4 (CONTINUED) PESTICIDE ANALYSIS ug /1 - micrograms per liter RAL - Recommended allowable limit for private drinking water Use /Purpose 49.0 vegetables, wheat, nursery /fungus control • • • • • • TABLE 5 WATER SUPPLY MONITORING NEAR METROPOLITAN SOLID WASTE FACILITIES SUMMARY OF VOLATILE ORGANIC CHEMICAL (VOC) RESULTS (ACCUMULATIVE TOTAL THROUGH JUNE 30, 1988) Number of Solid Waste Disposal Sites Sampled 83 Number of Wells Sampled Number of Wells with VOC's Detected public private 155 735 Total 890 public 4 private 64 Total 68 (7.7 %) Number of Wells with VOC's Exceeding Recommended Allowable Limits 6 (0.6 %) Waste Facility Deephaven Dump Eisinger Dump Vadnais Heights Dump TABLE 6 WATER SUPPLY MONITORING NEAR METROPOLITAN SOLID WASTE FACILITIES VOLATILE ORGANIC CHEMICAL DETECTIONS (ACCUMULATIVE THROUGH JUNE 30, 1988) Amount Reporting Well No. VOC Found Limit East Bethel Village (Jacksons) A -30 1,1- dichloroethane 0.6 0.2 810.0 1,1,1- trichloroethane 1.8 0.5 200.0 H -18 Dichlorodifluoromethane P.P. (3.8) N.Q. H -40 Methylene Chloride 2.0 1.0 R -23 1,1- dichloroethane 0.26 0.20 • • Watertown Dump C -36 1,2- dichloroethane 0.6 0.2 3.8 Methyl Ethyl Ketone 16.0 10.0 170.0 Benzene 5.7 0.5 7.0 Toluene 1.2 0.5 2420.0 Ethyl Benzene - 5.2 0.5 680.0 P- & 0- Xylene 2.4 0.5 400.0 Bradford Johnson Dump D -61 Trichlorofluoromethane P.P. ( <0.5) 0.5 2100.0 Huot Dump R -60 Chloromethane P.P. (0.4) N.Q. 3800.0 Dichlorodifluoromethane P.P. (10) N.Q. 1400.0 Dichlorofluoromethane P.P. (10) N.Q. 1000.0 Osseo /Maple Grove Pay Dump H -84 1,1,2 - trichloroethene 1.1 0.2 31.0 H -85 1,1,2 - trichloroethene 0.2 0.2 31.0 H -90 Dichlorodifluoromethane P.P. (7.0) N.Q. 1400.0 Dichlorofluoromethane P.P. (1.0) N.Q. 1000.0 Trichlorofluoromethane 10. 0.5 2100.0 C- 1,2- dichloroethene 2.7 0.2 70.0 Coates Dump D -82 Carbon Tetrachloride 0.4 0.2 2.7 D -85 1,1,2,2- tetrachloroethene 2.4 1.0 6.6 1,1,2- trichloroethene 0.2 0.2 31.0 1,1,1- trichloroethane 0.2 0.2 200.0 RAL 1400.0 48.0 810.0 Waste Facility • • • Coates Dump (Continued) Rubbish Ranch Dump Lakeland Dump TABLE 6 (CONTINUED) WATER SUPPLY MONITORING NEAR METROPOLITAN SOLID WASTE FACILITIES VOLATILE ORGANIC CHEMICAL DETECTIONS (ACCUMULATIVE THROUGH JUNE 30, 1988) Well No. VOC D -86 1,1,2,2 - tetrachloroethene 3.1 1.0 1,1,1 - trichloroethane 0.2 0.2 0 -109 1,1,1 - trichloroethane 2.1 0 -110 1,1,1 - trichloroethane 14.0 1,1- dichloroethene 0.4 D -130 1,1,2 - trichloroethene 0.3 1,1,2,2 - tetrachloroethene 1.3 D -131 1,1,1 - trichloroethane 3.1 W -8 Trichlorofluoromethane 11.0 1,2- dichloroethane 1.0 W -10 Trichlorofluoromethane 4.7 1,2- dichloroethane 0.47 W -12 Trichlorofluoromethane 4.8 W -36 Trichlorofluoromethane 7.2 W -37 Trichlorofluoromethane 14.0 W -39 Trichlorofluoromethane 9.4 W -42 Trichlorofluoromethane 2.8 W -43 Trichlorofluoromethane 200.0 1,2- dichloroethane 1.2 W -44 Trichlorofluoromethane 110. 1,2- dichloroethane 1.0 W -55 Trichlorofluoromethane 8.7 1,2- dichloroethane W -59 Trichlorofluoromethane W -61 Trichlorofluoromethane W -63 Trichlorofluoromethane W -64 Trichlorofluoromethane W -65 Trichlorofluoromethane Amount Reporting Found Limit 0.2 0.2 0.2 0.2 1.0 0.2 0.5 0.2 0.5 0.2 0.5 0.5 0.5 0.5 0.5 0.5 0.2 0.5 0.2 0.5 1.4 0.2 1.9 0.5 P.P. ( <0.5) 0.5 P.P. ( <0.5) 0.5 0.6 0.5 0.5 0.5 RAL 6.6 200.0 200.0 200.0 7.0 31.0 6.6 200.0 2100.0 3.8 2100.0 3.8 2100.0 2100.0 2100.0 2100.0 2100.0 2100.0 3.8 2100.0 3.8 2100.0 3.8 2100.0 2100.0 2100.0 2100.0 2100.0 Waste Facility Lakeland Dump (Continued) Bayport (Prison) Dump TABLE 6 (CONTINUED) WATER SUPPLY MONITORING NEAR METROPOLITAN SOLID WASTE FACILITIES VOLATILE ORGANIC CHEMICAL DETECTIONS (ACCUMULATIVE THROUGH JUNE 30, 1988) Amount 'Reporting Well No. VOC Found Limit RAL W -67 1,2- dichloroethane 1.1 0.2 3.8 Benzene 6.1 0.5 7.0 Methyl Isobutyl Ketone 13.0 2.0 350.0 Toluene 2.3 0.5 2420.0 Ethyl Benzene 1.1 0.5 680.0 Cumene 1.0 1.0 3700.0 P- & 0- Xylene 4.1 0.5 400.0 i' 59 Dich1 &ro €1uorame h-an P.P. (0.3) MA. 1000:0 1,2- dichloroethane 13.0 0.2 3.8 Methyl Ethyl Ketone 18.0 10.0 170.0 Benzene 140.0 2.5 7.0 Toluene '1.0 0.5 2420.0 P- & 0- Xylene 2.5 0.5 400.0 W -87 Carbon Tetrachloride 0.5 0.2 2.7 W -101 Carbon Tetrachloride 0.5 0.2 2.7 1,1,2 - trichloroethene 0.3 0.2 31.0 W -102 Carbon Tetrachloride 0.4 0.2 2.7 W -105 Carbon Tetrachloride 0.7 0.2 2.7 1,1,2 - trichloroethene 4.2 0.2 31.0 W -108 1,1,2 - trichloroethene 1.8 0.2 31.0 W -127 1,1,2 - trichloroethene, 1.7 0.2 31.0 W -128 1,1,2,2 - tetrachloroethene 1.3 1.0 6.6 C- 1,2- dichloroethene 0.2 0.2 70.0 W -132 Carbon Tetrachloride 0.8 0.2 2.7 1,1,2 - trichloroethene 6.2 0.2 31.0 W -133 1,1,2 - trichloroethene 0.8 0.2 31.0 W -136 Carbon Tetrachloride 0.8 0.2 2.7 1,1,2 - trichloroethene 5.0 0.2 31.0 W -137 Carbon Tetrachloride 1.0 0.2 2.7 1,1,2- trichloroethene 7.2 0.2 31.0 • • Waste Facility ' • • • Bayport (Prison) Dump (Continued) TABLE 6 (CONTINUED) WATER SUPPLY MONITORING NEAR METROPOLITAN SOLID WASTE FACILITIES VOLATILE ORGANIC CHEMICAL DETECTIONS (ACCUMULATIVE THROUGH JUNE 30, 1988) Amount Reporting Well No. VOC Found Limit W -138 1,1,2 - trichloroethene 0.8 0.2 W -139 Carbon Tetrachloride 0.5 0.2 1,1,2 - trichloroethene 3.1 0.2 W -141 Carbon Tetrachloride 0.7 0.2 1,1,2 - trichloroethene 6.6 0.2 W -142 1,1,2 - trichloroethene 3.8 0.2 W -143 1,1,2 - trichloroethene 66.0 0.2 W -144 1,1,2 - trichloroethene 83.0 0.2 W -145 1,1,2 - trichloroethene 74.0 0.2 W -146 Carbon Tetrachloride 0.3 0.2 1,1,2 - trichloroethene 2.6 0.2 W -149 1,1,2 - trichloroethene 0.8 0.2 W -150 Carbon Tetrachloride 0.2 0.2 1,1,2- trichloroethene 8.2 0.2 W -158 1,1,2 - trichloroethene 10.0 0.2 W -159 1,1,2 - trichloroethene 5.3 0.2 W -160 1,1,2 - trichloroethene 0.2 0.2 W -162 Carbon Tetrachloride 0.9 0.2 1,1,2 - trichloroethene 4.7 0.2 W -163 Carbon Tetrachloride 0.7 0.2 1,1,2-trichloroethene- 6.4 0.2 W -167 1,1,2 - trichloroethene 2.4 0.2 W -168 1,1,2 - trichloroethene 1.9 0.2 W -169 Carbon Tetrachloride 1.6 0.2 1,1,2 - trichloroethene 7.1 0.2 W -177 1,1,2 - trichloroethene 0.7 0.2 W -179 1,1,2 - trichloroethene 5.8 0.2 RAL 31.0 2.7 31.0 2.7 31.0 31.0 31.0 31.0 31.0 2.7 31.0 31.0 2.7 31.0 31.0 31.0 31.0 2.7 31.0 2.7 31.0 31.0 31.0 2.7 31.0 31.0 31.0 Waste Facility TABLE 6 (CONTINUED) WATER SUPPLY MONITORING NEAR METROPOLITAN SOLID WASTE FACILITIES VOLATILE ORGANIC CHEMICAL DETECTIONS (ACCUMULATIVE THROUGH JUNE 30, 1988) Amount Reporting Well No. VOC Found Limit RAL Bayport (Prison) Dump (Continued) W -181 1,1,2 - trichloroethene 0.5 0.2 31.0 W -182 1,1,2,2 - tetrachloroethene 1.8 1.0 6.6 W -183 1,1,2,2- tetrachloroethene 3.8 1.0 6.6 Legend: N.Q. = not quantified P.P. = Peak Present RAL = Recommended Allowable Limit Concentrations in micrograms per liter (pg /1) or parts per billion (ppb). Dichlorofluoromethane and Dichlorodifluoromethane detections are not quanitified due to unstable standards. The numbers in parentheses are approximate concentrations detected. • • • • • • Mayor Wally Abrahamson and Stillwater City Council 216 North 4th St. Stillwater, Minnesota 35082 Tear Mayor Abrahamson and City Council: 908 Laekside Drive Stillwater, Minnesota December 11, 1988 We want to express our thanks on behalf of the citizens of Stillwater for the helpfulness of this Council in allowing the cable - pornography questionaire to reach the people. There were 208 responses; 194 were pro- decency. We encourage you to continue to support the standards of decency in our community. Sincerely, Patricia Kalinoff (on behalf of Speak Out Against Pornography) STILLWATER PUBLIC LIBRARY 223 NORTH FOURTH STREET STILLWATER, MINNESOTA 55082 439-1675 MINUTES OF THE BOARD OF TRUSTEES MEETING NOVEMBER 7, 1988 The regular monthly meeting of the Stillwater Public Library Board of Trustees was held on Monday, November 7, 1988. President Don Hansen called the meeting to order at 6:35 P.M. Present: Doe, Kalinoff, Schmidt, Cass, Marshall, Welshons, Childs, Hansen. Also present: Bertalmio. The Agenda was adopted as amended. The minutes were approved as written. There were no communications. It was moved to approve payment of bills in the amount of $8,337.36. COMMITTEE REPORTS 1. Administration a. The annual evaluation of the Director was communicated to her. b. Work continues on the revision of the Personnel Policy. c. Union negotiations have been reopened on wages and health insurance. 2. Building & Grounds a. Drainwork has not yet begun. b. The Director will talk to the City Co- ordinator in November about choosing maintenance agreements for the mechanical system. 3. Special Projects a. The display in the glass case will be removed this month and replaced with a new display. b. Christmas decorating will be accomplished after Thanksgiving. 4. WCL Liaison Washington County Library Board Liaison, Greg Schmidt, informed the SPL Board on items of interest to them from the last WCL Board meetinc OLD BUSINESS 1. Lynne Bertalmio met with WCL Director, Jim Wells, to investigate and negotiate matters pertaining to the WCL /SPL Contract. Discussior will continue. 2. Long -Range Plan - It was moved that the Board adopt the five priorit Long -Range Goals as published on November 7, 1988. It was further moved that the Staff develop objectives and strategies consistent with the projection and information from the State Demographer's Office. A plan will be presented at the February, 1989 Board meeti I • • • DEVELOPMENT AGREEMENT RELATING TO A MUNICIPAL PARKING LOT ACQUISITION BY AND BETWEEN THE CITY OF STILLWATER, MINNESOTA AND CROWN LIFE INSURANCE COMPANY This agreement was drafted by: MAGNUSON & DIEPERINK Attorneys at Law Suite 220, The Grand Garage 324 South Main Street Stillwater, Minnesota 55082 • • • DEVELOPMENT AGREEMENT THIS AGREEMENT, made and entered into this day of , 19, by and between the CITY OF STILLWATER, a municipal corporation, and political subdivision of the State of Minnesota, (hereinafter called the "City "), and Crown Life Insurance Company, (hereinafter called the "Developer "); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties hereto recite and agree as follows: 1. The Property. The Developer now owns the Property shown in the attached Exhibit "A ", (the "Property "), which contains a shopping center and office complex in the City of Stillwater, Minnesota. 2. Parking Lot. That adjacent to the Property is a parking area shown on the attached Exhibit "A" which contains approximately 10,000 square feet suitable for parking approximately 14 cars (hereinafter called the " parking lot "). 3. Private Need. That the Developer has demonstrated to the City that the parking lot is not now available to the Property because its owner has closed it, and that the Property and its tenants have suffered greatly because of the lack of this parking. 4. Public Need. That parking is in high demand in the downtown area of the City and the public interest will be served by the municipal acquisition of this parking lot that would also be available for use by the Property. That the City has deemed that the acquisition of this parking lot would improve the City's regulation and control of traffic on its streets. 5. Authority. That the City is authorized by Minnesota Statutes §454.14 to acquire the parking lot for use as a municipal parking facility. 6. Inducement. That the Developer agrees, as an inducement to the City to immediately begin this acquisition, that they will pay to the City within 30 days of being given written notice, all sums and costs associated with this acquisition as they from time to time become due, including appraisal fees, engineering • • • fees, attorneys fees, acquisition costs and awards, land costs and other incidental fees. 7. Enforcement by City; Damages. The Developer acknowledges the right of the City to enforce the terms of this Agreement against the Developer, by action for specific performance or damages, or both, or by any other legally authorized means. The Developer also acknowledges that its failure to perform any or all of his obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developer the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that such expenses may include but are not limited to the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. 8. Termination. This Agreement shall terminate when the acquisition is complete and all of the costs of the City have been paid in full. 9. Notices. All Notices, certificates or other communications required to be given to the City and the Developer hereunder shall be sufficiently given and shall be deemed given when delivered, or when deposited in the United States mail in registered form with postage fully prepaid and addressed, as follows: If to the City: If to Developer: City of Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Oppenheimer Wolff & Donnelly Plaza VII 45 South Seventh Street Suite 3400 Minneapolis, MN 55402 The City and the Developer, by notice given hereunder, may designate different addresses to which subsequent notices, certificates or other communications will be sent. 10. Severability. In the event any provisions of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provisions hereof. • • • IN WITNESS WHEREOF, The City has caused this Agreement to be executed in its corporate name by its duly authorized officers and sealed with its corporate seal; and the Developer has executed this Agreement at Stillwater, Minnesota, the day and year first above written. (SEAL) BY: STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) CITY OF STILLWATER: and DEVELOPER: Crown Life Insurance Company BY: Its On this day of , 19 , before me, a Notary Public within and for said County, appeared Wally Abrahamson and Mary Lou Johnson, to me personally known, who, being by me duly sworn, did say that they are respectively the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledge that said instrument was the free act and deed of the City. Notary Public On this day of , 19_, before me, a Notary Public within and for said County, appeared to me personally known, who, being by me duly sworn, did say that he represents the Developer named in the foregoing instrument and that this instrument was signed in behalf of Crown Life Insurance Company. Notary Public 3 Its Mayor Its Clerk