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Home My WebLink About1988-10-18 CC Packet . . . 'l' . I >/1-" [{ L7/ I (C " REGULAR MEETING CALL TO ORDER INVOCATION ROLL CALL AGENDA STILLWATER CITY COUNCIL October 18, 1988 NOTE: Change of Time 8:00 P.M. APPROVAL OF MINUTES - Special Meeting, September 27, 1988 Reguar & Recessed Meetgings, October 4, 1988 INDIVIDUALS, DELEGATIONS & COMMENDATIONS STAFF REPORTS 1. Public Safety 4. Comm.Dev.Director 7. Fire Chief 2. Finance 5. Parks & Recreation 8. City Attorney 3. Public Works 6. Consulting Engineer 9. City Clerk 10. City Coordi nator PUBLIC HEARINGS 1. This is the day and time for the continuation of a Public Hearing on a Special Use Permit request to construct a thirty-three sq.ft. sign approximately seven ft. in height (from grade) at 808 No. Fourth St. in the RB Two-Family Residential Dist., Consolidated Lumber Co, Applicant. Case No. SUP/88-55. Notice of the hearing was published in the Stillwater Gazette on September 23 and copies were mailed to affected property owners. 2. This is the day and time for the Public Hearing on consideration of revocation of On-Sale Liquor License and Sunday Liquor License for the Brick Alley Bar & Restaurant located at 423 South Main St. Notice of the hearing was sent to the affected property owner. UNFINISHED BUSINESS 1. Possible second reading of Ordinance annexing the Perry property. NEW BUSINESS 1. Possible first reading of Sign Ordinance. PETITIONS, INDIVIDUALS & DELEGATIONS (Continued) CONSENT AGENDA 1. Directing Payment of Bills (Resolution No. 7979) 2. Amending Resolution No. 7971, Appointing Election Judges (Res.No. 7978). 3. Applications (List to be supplied at Meeting). 1 5. Set Public Hearing Date f November 1, 1988 for the following Planning Cases: a. Case No. SUB/88-53 - Subdivision request from Karl Neumeier for subdivision of a 47, 00 sq.ft. lot into two lots of 24,750 sq.ft. & 23,050 sq.ft. at sou h end of No.Broadway in RB Two-Family Residential Di st. b. Case No. SUP/88-54 - Special Use Permit request from John & Leanne Gilstrom to conduct secretarial service business in a home at 1002 So. Third St. in RB wo-Family Residential Dist. c. Case No. V/88-57 - V riance request from Julie Crumley for variance to sideyard setback req irement for construction of 6 ft. by 10 ft. single car garage ad ition at 108 So. Sixth St. in RCM, Medium Density Multiple Family Resi ential Dist. d. Case No. V/88-58 - V riance request from River Heights Partners for variance to Sign Ord'nance and sign plan for J.C. Penney Store in River Heights Plaza, 1480 W.Frontage Rd. in IP-C Industrial Pk. Comm. Di st. e. Case No. SUP/V/88-59 - Variance & Special Use Permit request from Corey Mohan & Andrea Tipple for construction of woodworking shop in a residential garage a d to conduct a "woodworking business" for musical instruments at 1112 o.Second St. in RB, Two-Family Residential Dist. f. Case No. SUP/88-60 - Special Use Permit request for relocation of transient boat docks & Andiamo boat docks and pathway, parking and utility area improve ent located in and along side the St. Croix River south of the Dock Ca e and east of City parking lot in the Bluffland/Shoreland/ lood Plain Dist. and RB Duplex Residential Dist. g. Case No. V/88-61 - V riance Request from Thomas Nammacher for variance to rear yard setback requirement for construction of Single-Family residence at 515 So. Broadway in RB Residential Duplex Dist. h. Case No. V/88-62 - V riance request from Robert & Julie Jansen for variance to sideyard & rearyard setback requirement for placement of a new two-stall garage at 210 E. Walnut St. in RCM, Medium Density Family Residential D'st. . . COUNCIL REQUEST ITEMS STAFF REPORTS (Continued) COMMUNICATIONS/REQUESTS 1. Letter from J.Scott Renn , Washington County Assessor - Presentation of changes to Minnesota's P operty Tax System. QUESTIONS/COMMENTS FROM NEWS MEDIA ADJOURNMENT . 2 . . . SPECIAL MEETING STILLWATER CITY COUNCIL MINUTES September 27, 1988 4:30 P.M. & 7:30 P.M. The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Caruso 4:30 P.M. MEETING 1989 ADMINISTRATION/FINANCE BUDGET REQUEST City Coordinator Kriesel and Finance Director Caruso explained the 1989 budget request. The budget request did not include any additional personnel except for an Administrative Intern. The budget included requests for software for a Clerk's Index system, dictation equipment and new chairs for the Council Chambers. 1989 TAX LEVY AND PROPOSED REVISED BUDGET City Coordinator Kriesel presented a revised budget and tax levy to the City Council. The proposed tax levy had been reduced from $3,005,816 to $2,854,071. The reduction had been accomplished by eliminating certain personnel positions in the Admin/Finance, Police & Fire requested budgets. The tax levy would now produce a mill rate of 29.2 mills. Council did not take any action at this time pending the public hearing scheduled for 7:00 P.M. RECESS The meeting recessed at 6:00 P.M. ~ MAYOR ATTEST: CITY CLERK "" . . . '- SPECIAL RECESSED MEETING STILLWATER CITY COUNCIL MINUTES September 27, 1988 7:00 P.M. The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Caruso Others: Gary Funke 7:30 P.M. RECONVENED MEETING PUBLIC HEARING Mayor Abrahamson announced that this ~as the day and time for the public hearing on the 1989 Budget and Tax Levy. City Coordinator Kriesel expl ained the 1989 Budget and Tax Levy. . Motion .by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the approp~iate resolution setting the 1989 Budget. (Resolution No. 7972) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution setting the 1989 Tax Levy. (Resolution No. 7973) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None RESIGNATION OF CIVIL DEFENSE DIRECTOR City Coordinator Kriesel presented a letter to the City Council from Robert Murphy stating that he was resigning as Civil Defense Director. -- --- Motion by Councilmember Kimble, seconded by Councilmember Farrell to table any action on the resignation letter of Robert MurpQY. (All in favor) SOLID WASTE ADVISORY COMMITTEE City Coordinator Kriesel presented the Council with a list of names of persons interested in serving on the pending Sol id Waste Advisory Committee. 1 .., . . . Stillwater City Council Minutes September 27, 1988 Special Recessed Meeting Motion by Counci1member Kimble, seconded by Counci1member Bod10vick to appoint Kristie Anderson, Tom Bader, Kathy Cutler, Mary Kueffner, Barb MaGuire, Ca1 & SuzAnn Stenso-Ve10 and John Evert to the Solid Waste Advisory Committee and Jim Junker as an Ex-Officio member. (All in favor) RUNK PROPERTY City Attorney Magnuson informed the Council that the trustees for the Runk estate had accepted the City.s offer of $75,000 for the property located next to the City Garage and they also agreed to deduct soil test costs from the purchase price, but wanted to look at these costs before a final decision or acceptance is made. Motion by Counci1member Bod10vick, seconded by Counci1member Farrell to investigate soil tests costs for the Runk property. (All in favor) ADJOURNMENT The meeting adjourned at 7:30 P.M. - Resolutions: No. 7972 - Setting 1989 Budget. No. 7973 - Setting 1989 Tax Levy. MAYOR ATTEST: CITY CLERK ., 2 . . . STILLWATER CITY COUNCIL MINUTES SPECIAL RECESSED MEETING September 27, 1988 7:00 P.M. The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Kimble, Opheim, and Mayor Abrahamson. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Caruso Others: Gary Funke 7:30 P.M. RECONVENED MEETING PUBLIC HEARING Mayor Abrahamson announced that this was the day and time for the public hearing on the 1989 Budget and Tax Levy. City Coordinator Kriesel explained the 1989 Budget and Tax Levy. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution setting lhe 1989 Budget. (Resolution No. 7972) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution setting the 1989 Tax" Levy. (Resolution No. 7973) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None Motion by ,COline ilmemberKimb le~<,~~~9J'ld~d b.v.~,g4n~tJQlemQ,~< ~pQ1Ql.Jic!<tQaQopt t heiap'p~l.~,,~.tt.tltl~~~l"':f~c~f-tai<<i'mtti.'ttmY1e:'lti$ 'for',. 1989. (ResQ.luti<mRo,..<7980) . A)'e$<" COtmetl~erS. Bodlovfck, ,Farrell, Kimble, 'opheim&fv1ayor Abrahamson. N a~- ,'f.kjne' RESIGNATION OF CIVIL DEFENSE DIRECTOR City Coordinator Kriesel presented a letter to the City Council from Robert Murphy stating that he was resigning as Civil Defense Director. 1 Stillwater City Council Minutes September 27, 1988 Special Recessed Meeting . Motion by Councilmember Kimbl , seconded by Councilmember Farrell to table any action on the resignation let er of Robert Murphy. (All in favor) SOLID WASTE ADVISORY COMMITTE City Coordinator Kriesel resented the Council with a list of names of persons interested in ser ing on the pending Solid Waste Advisory Committee. Motion by Councilmember Kimbl Kristie Anderson, Tom Bader, SuzAnn Stenso-Velo and John E Jim Junker as an Ex-Officio , seconded by Councilmember Bodlovick to appoint athy Cutler, Mary Kueffner, Barb MaGuire, Cal & ert to the Solid Waste Advisory Committee and mber~ (All in favor) RUNK PROPERTY City Attorney Magnuson in ormed the Council that the trustees for the Runk estate had accepted the C'ty's offer of $75,000 for the property located next to the City Garage a d they also agreed to deduct soil test costs from the purchase price, ut wanted to look at these costs before a final decision or acceptance is made. Motion by Councilmember Bodlo ick, seconded by Councilmember Farrell to investigate soil tests costs or the Runk property. (All in favor) . ADJOURNMENT The meeting adjourned at 7:30 P.M. Resolutions: No. 7972 - Setting 1989 Budg t. No. 7973 - Setting 1989 Tax evy. MAYOR ATTEST: CITY CLE K 2 . . . . .. REGULAR MEETING STILLWATER CITY COUNCIL MINUTES October 4, 1988 4:30 P.M. The Meeting was called to order by Mayor Abrahamson. Present: Councilmembers Bodlovick, Farrell, Kimble (arrived at 4:50 P.M.), Opheim, and Mayor Abrahamson. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Public Works Director Junker Public Safety Director Mawhorter Parks Director Blekum Consulting Engineer Moore City Clerk Johnson Julie Kink, St.Croix Valley Press Pr es s : Qthers: Dave Swanson, representing American Legion STAFF REPORTS 1. Public Safety Director - Mr. Mawhorter presented a request from Fire Chief Seim to dispose of some used equipment no longer OSHA approved. The Fire Dept. will offer the items for sale and seek other cities who may make use of the equipment. 2. Public Works - No Parking Sign & Dead End Sign - Owens & Stillwater Ave. Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to adopt the appropriate resolution fo~ placement of "No Parking Anytime" sign and "Dead End" sign at Owens & Stillwater Ave. near Maple Manor Nursing Home. (Resolution No. 7974) ..s Ayes - Councilmembers Bodlovick, Farrell, Opheim and Mayor Abrahamson. Nays - None Placement of Streetlight on No. Main St. Motion by Councilmember Farrell, seconded by Councilmember Opheim to authorize the placement of two streetlights on No. Main St. in the "400" block. (All in favor) . 1 ~ Stillwater City Council Min~tes October 4, 1988 Regular Meeting . Purchase of Tire Chan er, C mputer Balancer & Hoist Motion by Councilmember Far ell, seconded by Councilmember Opheim to authorize the purchase of a tire chan er, computer balancer and hoist for the Public Works Dept. in the amount 0 $7,834. (All in favor). 3. Community Development Director - Con/Spec Corp. Request Motion by Councilmember Bodlovick, seconded by Councilmember Farrell authorizing a letter from t.e Community Development Director stating that the three businesses proposing 0 locate in the Con/Spec Corp. facility on Curve Crest Blvd. are consistent rith the conditions of the zoning ordinance. (All in favor). I I Buildin Officials Work hop - Motion y Councilmember Oph im, seconded by Councilmember' Farrell to authorize the attendance of the Building Inspectors at workshops at a cost of $85.00 per person on Nov. 14, 15 and N v. 17, 18. (All in favor). Council set a public hearing date for the Downtown Plan for October 24, 1988 at 7:00 P.M. 4. Parks & Recreation Wa e Schedule & Emplo ent of Workers for Ice Arena Motion by Councilmember Bo lovick, secon ed by Councilmember Farrell to approve the revised pay sch dule for Ice Arena Employees. (All in favor). . Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to adopt the appropriate resolution employing Jerry Post, Jeff Young, Tim Holton and Tom Stiff as Zamboni Operators; Tim Holton and Tom Stiff as Skate Guards; and Dawn Bartkey, Julie Marchet i and Patty Ellis as Concessions Workers at the Ice Arena. (Resolution No. 7975) Ayes - Councilmembers Bodl vick, Farrell, Opheim and Mayor Abrahamson. Nays - None 5. Consulting Engineer Approvin Plans & Specs & Advertisin for Bids, L.I. 240 & 250 Motion by Councilmember Bo lovick, seconded by Councilmember Farrell to adopt the appropriate resolution approving plans and specifications and authorizing advertisement for bids for L.I 240 and 250. (Resolution No. 7976) (Councilmember Kimble rrived at 4:50 P.M.) Farrell, Kimble, Opheim and Mayor Abrahamson. Ayes - Councilmembers Bodl Nays - None 2 . . . . ~ Stillwater City Council Minutes October 4, 1988 Regular Meeting Mr. Moore stated he has not yet received information from Mn/DOT regarding the MSA status of 61st St. and Tuenge Drive and will inform Council as soon as that information is available. 6. City Attorney Discussion of Ordinance Annexing Perry Property City Attorney Magnuson requested the second reading of this ordinance be tabled until the next meeting in- order to get the proper description of the property. This item is presently on the agenda for the evening meeting. Vacation of Utility Easement - Tower Property Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to adopt the appropriate resolution vacating the utility easement 'for the Tower property located in the Stillwater Industrial Park. (Resolution No. 7977) Ayes - Councilmembers Bodlovick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None 7. City Clerk American legion Gambling License Motion by Councilmember Bodlovick, seconded by Councilmember Opheim to approve the application for gambling license for the American Legion and waiver of the 60-day waiting period. (All in favor). Municipals Meeting Motion by Councilmember Opheim, seconded by Councilmember Kimble to approve the attendance of seven people at the Munici-Pals meeting on October 20, 1988 at a total cost of $129.50. (All in favor). 8. City Coordinator Finance Director Interviews Council will hold interviews for the Finance Director position on October 15, 1988 at 9:00 A.M. Council has scheduled a Special~Meeting for October 11, 1988 at 4:30 P.M. Request from "SOAP" Group . Motion by Councilmember Opheim, seconded by Councilmember Kimble to include the SOAP survey in the City newsletter with a disclaimer that this is not a City project and is sponsored by SOAP (Speak Out Against Pornography). (All in favor). Discussion - Bridge Study in Metro Area 3 Stillwater City Council Minutes October 4, 1988 . Regular Meeting ~I Mr. Kriesel announced t e Transportation Advisory Board has established a task force to study bridge needs in the Metro area and will hold a meeting on October 19. Jack Je ell, a representative on the Stillwater Bridge Task Force, will be contacted to attend this meeting and Councilmember Opheim and Comm. Dev. Director Russell may also attend. Public Works Director J nker reported that Bob Benson, 206 W. Poplar St., is requesting the remov 1 of some barricades to access a driveway to the lot next to him. This ill be discussed further at a future meeting. Fire Dept. Relief Ass.n. Pension Increase Motion by Councilmember Far ell, seconded by Councilmember Bodlovick, to approve the request for the Fire Relief Ass'n. pension increase. (Ayes - 4; Nays - 0; Abstain - 1, Coun ilmember Kimble). RECESS Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to recess the meeting at 5:15 P.M. (11 in favor). Resolutions: No. 7974 - Placement of "No Parking Anytime" and "Dead-End" signs at Owens & Sti llwater Ave. _ No. 7975 - Employment of Wo kers as Zamboni Operators, Skate Guards, & Concessions Work rs at the Ice Arena. No. 7976 - Approving Plans Specs & Advertising for Bids, L.I.240 & 250. No. 7977 - Vacation of Util ty Easement, Tower Property in Stillwater Industrial Park. ATTEST: MAYOR CITY LERK 4 ... .~ . . . Jl' , . .. . RECESSED MEETING STILLWATER CITY COUNCIL MINUTES October 4, 1988 7: 00 P. M. The Meeting was called to order by Mayor Abrahamson. City Clerk Johnson gave the Invocation. Present: Councilmembers Bodlovi~k, Farrell, Kimble, Opheim, and Mayor Abr ah ams on. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Consulting Engineer Moore Planning Comm. Member Ehlenz City Clerk Johnson Press: Sara Flom, Stillwater Gazette Julie Kink, St. Croix Valley Press Others: ' . , - John Ogren, Bruce Volkman, Scott MacDonald, Kenneth Carroll, W. A. Ulrich, John Ludwig, Marilyn Ludwig, Ken & Carol Schapare 11 i. APPROVAL OF MINUTES Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve the minutes of September 6, 15, 20 and 22, 1988 as presented. (All in favor ). PUBLIC HEARINGS 1. This is the day and time for the Public Hearing on.a Subdivision of a 41,788 sq. ft. lot into two lots of 20,025 sq. ft. and 21,763 sq. ft at 1417 W. Pine St. in the RA Single Family Residential Dist., Stephen & Susan Russell, Applicants. Case No. SUB/88-49. Notice of the hearing was published in the Stillwater Gazette on September 23, 1988 and copies were mailed to affected property owners. Mr. Russell explained his request for the subdivision of his lot, stating he does not plan to build on the proposed 20,025 sq. ft. lot at this time. Mayor Abrahamson closed the public hearing. Mr. Ehlenz stated the Planning Commission approved the request. Motion by Councilmember Kimble, seconded by Councilmember Opheim to approve the request for a Minor Subdivision of a 41,788 sq.ft. -lot into two lots of 20,025 sq. ft. & 21,763 sq. ft. at 1417 W. Pine St. in the RA Single Family 1 . Stillwater City Council Minutes October 4, 1988 Recessed Meeting Residential Dist., Stephen & Susan Russell, Applicants. Case No. SUB/88-49. (All in favor). . 2. This is the day and time for the Public Hearing on a Special Use Permit request to construct a four-stall Car Wash at the nMinuteman/Finan Station at 1750 So. Greeley St. in the IP-C Industrial Pk.Comm. Dist.,.John Ogren, Applicant. Case No. SUP/88-50. Notice of the hearing was published in the Stillwater Gazette on ~eptember 23, 1988 and copies were mailed to affected property owners. Mr. Russell provided background on this item, stating it is a request to construct a four-stall car wash at the Minuteman/Fina station located at 1750 So. Greeley St. and will be west of the new gas station. Mr. Ehlenz stated the Planning Commission approved the request with conditions. Mr. Ogren was present and stated the car wash is a separate building which will sit at the rear of the lot and will be the same style as the other building. They are agreeable to the conditions. Bruce Volkman, representing UFE Corporation, expressed concern for encroachment on the holding pond. Consulting Engineer Moore stated this issue was taken i~toconsideration when the request was studied. Mayor Abraham~on closed the public hearing. . Motion by Councilmember Kimble, seconded by Councilmember Farrell to approve the request, with conditions, for a Special Use Permit to construct a four-stall Car Wash at the nMinuteman/Finan Station at 1750 So. Greeley St. in the IP-C Industrial Pk. Comm. Dist., John Ogren, Applicant. Case No. SUP/88-50. (All in favor). 3. This is the day and time for the Public Hearing on a Street Vacation request for a portion of Sunnyslope Lane in Radle1s Hilltop Add. in the RA Single Family Residential Dist., Swager Brothers, Inc., Applicant. Case No. SV/88-51. Notice of the hearing was published in the Stillwater Gazette on September 23, 1988 and copies were mailed to affected property owners. Mr. Russell gave background on this item, stating the request is to vacate the proposed Sunnyslope Lane which would have serviced Lots 3, 4, 17, & 18. The owner of Lot 7 is presently developing it and he would sell Lots 3 & 4 to adjacent property owners for excess yard. Lots 17 & 18 are privately owned. Mr. Ehlenz stated the Planning Commission denied the request because it will remove access to Lots 17 & 18. ~ Scott MacDonald, Attorney for Carol Jacobs who owns Lots 17 & 18, stated concern for the proposed vacation because there would be no means of . 2 . .- . Stillwater City Council Minutes October 4, 1988 Recessed Meeting access to these two lots if it were approved and also asked why the cul-de-sac was built as it is. Kenneth Carroll, 1409 Lookout St., stated the road was moved over and he lost twenty ft. or so of front yard. W. A. Ulrich, 127 No. Birchwood Dr., stated a concern for the pond and drainage if the road were put in. Mayor Abrahamson closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Farrell to deny the request for Street Vacation for a portion of Sunnyslope Ln. in Radle1s Hilltop Add. in the RA Single Family Residential Dist., Swager Brothers, Inc., Applicant. Case No. SV/88-51. (All in favor). 4. This is the day and time for the Public Hearing on a Special Use Permit request to construct a thirty-three sq.ft. sign approximately seven ft. in height (from grade) at 808 No. Fourth St. in the RB Two-Family Residential Dist., Consolidated Lumber Co, Applicant. Cas~ No. SUP/88-55._ . Notice of the hearing was published in the Stillwater Gazette on September.23 and copies were mailed to affected property owners. Mr. Russell explained the proposal is to construct a sign approximately 33 sq. ft. in area for Consolidated Lumber Co. on No. Fourth St. in a residential area. The Planning Commission recommended approval. Mr. John Ludwig, 713 No. Fourth St., stated because this is a residential area, he disapproves of such a large sign and would like to keep the neighborhood flavor. He also stated many people are restoring their homes in this neighborhood. Marilyn Ludwig, 709 No. Fourth St., asked if this request is approved, what would stop someone else from doing the same thing. Mayor Abrahamson closed the public hearing and discussion followed by Council for the need of such a large sign. The applicants were not present to explain the need for the sign. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to table the request for a Special Use Permit to October 18, 1988 for construction of a thirty-three sq.ft sign approximately seven ft. in height (from grade) at 808 No. Fourth St. in the RB Two-Family Residential Dist.; to advise the applicant to be present at the meeting and consider reduced square footage of the sign, Consolidated Lumber Co., Applicant. Case No. SUP/88-55. (All in favor ). 3 ,\ ; . . . Stillwater City Council Minutes October 4, 1988 Recessed Meeting Council recessed for five minutes and reconvened at 7:55 P.M. UNFINISHED BUSINESS 1. Possible second reading of Ordinance Annexing the Perry Property. City Attorney Magnuson stated the Engineer for the Developer requested postponement of this item until the legal description is correct. Ken Schaparelli, 7979 Neal Ave. No., asked how this piece of property can be annexed to the City of Stillwater without the Township being aware of it. Mr. Magnuson explained that the owner requested annexation and the Township was notified. Mr. Schaparelli expressed concerns regarding lot size for the City being smaller than township lots and privacy. A lady stated concerns regarding being forced into being annexed to the City, value of lots and some lots being landlocked. Carol Schapparelli asked about bringing the street in and becoming more separate. Council advised the residents to call Dennis O'Donnell at the County regarding these questions. No further-action was taken on this issue at this meeting. 2. Application for Waiver of Refuse & Garbage Charges - Code No. 8-665. Mr. Kriesel explained this application does fit the guidelines for waiver of charges for refuse. Motion by Councilmember Farrell, seconded by Councilmember Kimble to approve the Application for Waiver of Refuse & Garbage Charges as explained by the City Coordinator. (All in favor). NEW BUSINESS 1. Discussion - Liquor License, Brick Alley Restaurant. Motion by Councilmember Opheim, seconded by Councilmember Farrell to hold a -public hearing to consider the revocation of liquor license for the Brick Alley Restaurant on October 18, 1988 at 7:00 P.M. (All in favor). 2. Special Assessment Deferral for Senior Citizen. ~ Motion by Councilmember Bodlovick, seconded by Councilmember Farrell to approve the Special Assessment Deferral for Senior Citizen. (All in favor). 4 .. ~, . . . Stillwater City Council Minutes October 4, 1988 Recessed Meeting CONSENT AGENDA Motion by Counci1member Bod10vick, seconded by Counci1member Farrell to approve the Consent Agenda of October 4, 1988 including the following: (All in favor). 1. Directing Payment of Bills (Resolution No. 7969) Ayes - Counci1members Bod10vick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None 2. Contractor's Applications. Allbright Construction, Inc. 14667 Forest Blvd. No., P.O. Box 294 Hugo, Mn. 55038 General Contractor New Befort Roofing, Inc. 336 W. Water Street St. Paul, Mn. 55107 Roofing Renewal Petroleum Maintenance Co. 3172 Spruce St. St. Paul, Mn. 55117 General Contractor Renewa 1 Ritzer Excavating 919 Fifth Ave. So. St ill water, Mn. 55082 Excavators Renewal 3. Approval of Election Judges for General Election, Nov. 8, (Resolution No. 7971). Ayes - Counci1members Bod10vick, Farrell, Kimble, Opheim & Mayor Abrahamson. Nays - None 4. Request for Sewer Bill Adjustment - LeNora K1einhuizen, 2672 Hidden Valley Lane. 5. Request for Sewer Bill Adjustment - John Leonard, 1322 So. First St. 6. Request for Diseased Tree Removal. STAFF REPORTS (con.) Community Development Director Mr. Russell presented a memo to Council outlining the grant received from the National Trust for Historic Preservation/Dept. of Interior with budget and requested approval of a contract with the Survey Consultant. Motion by Counci1member Opheim, seconded by Counci1member Farrell authorizing the Mayor to sign a contract with Survey Consultant and direct Staff & Consultant to begin work on Downtown Historic Survey. (All in favor) 5 . . . " Stillwater City Council Minutes October 4, 1988 Recessed Meeting COMMUNICATIONS/REQUESTS l. Request for funding - Ass'n. of Metropolitan Municipalities. Mr. Kriesel explained the AMM and the Municipal Legislative Commission are working with the Minn. League of Cities on developing computer analysis capability for the 1990 legislative session for development of a property tax reform proposal. Additional funding is needed to implement this item and they are requesting donations from the cities. Motion by Councilmember Kimble, seconded by Councilmember Opheim to authorize a financial contribution of $750 for computer data update and proposal development being implemented by the A'ssn. of Metro. Municipalities and Municipal Legislative Commission. (All in favor). COUNCIL REQUEST ITEMS 1. Discussion of letter from Wayne Wohlers, Parks Committee Chairman - The Council discussed the suggestion that the property at the corner of Owens & Laurel St. be considered for park land. 2., Parking Problems at top of Main St. Stairs Mayor Abrahamson has received a complaint from a resident stating ,that people are parking at the top of the Main St. stairs ,and then shopping in the downtown area. The Public Works Director and Public Safety Director were directed to study the problem. . ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Farrell to adjourn the meeting at 8:30 P.M. (All in favor). Resolutions: No. 7969 - Directing Payment of Bills No. 7971 - Appointing Election Judges for Gen. Election, Nov. 8, 1988. MA YOR ATTEST: " CITY CLERK 6 . . . M E M 0 TO: FROM: MAYOR AND COUNCIL MARY LOU JOHNSON, CITY CLERK OCTOBER 12, 1988 REQUESTED PURCHASE OF PC - ADMIN. DEPT. DATE: SUBJECT: This memo is in answer to some questions Council has raised regarding the purchase of an IBM PC for the Administration Dept. The advantages a color monitor are that it is more effective to use color with the "Word Perfect" software, it is easier on the eyes, it uses color to highlight certain features and is more productive. A monochrome monitor, with this software, would be in shades of gray. The following, answers questions regarding the amount of $576 for Maintenance Agreement. First of all, there is a 90-day warranty before the agreement would go into effect. The agreement covers parts, travel, labor 100% and software support - the high amount is because of the sheet feeder and envelope feeder for the Quiet Writer printer where most trouble calls are generated. A service call costs $50/hr., portal to portal, and I was informed a couple of calls could eat up the cost of the Service Agreement. There is a definite need for an additional machine in the Administrative Office. Shirley uses her machine constantly -- she has many reports, letters, etc. from Steve and Ann to take care of, and Sheila and I are vying with each other for the use of the other machine. I have minutes, various memos, and items to be typed and drafted. Sheila has letters and reports from Nile, and other people in the office. With the PC we also would have more options for indexing Minutes, Resolutions, Ordinances; sorting Contractors Licenses by different categories for sending notices of expiration; all licenses could be kept (dog, liquor, miscellaneous, etc.); graphs could be drawn and also used for tranparancies; we could catalog Planning cases, sort by number or alphbetically and do spread sheets. r illwater ~ ---~ --- -~ THE BIRTHPLACE OF MINNESOTA J . MEMO TO: FROM: DATE: RE: NILE KRIESEL DAVID JUNKER, PUBLIC WORKS DIRECTOR OCTOBER 18, 1988 RESOLUTIONS 1. Resolution for two (2) new Pickups ($20,996). This is $996.00 over budget but we do have money in the budget to cover. 2. Jeff Johnson seminar November 1, 1988. Cost is $35.DO. 3. Resolution for street light on Maryknoll, North of Oakridge Road. . . CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 TOTALS ONE-HALF TON PICK-UP TRUCKS ~ Z0 9tjta . Signe Enclosed herewith find (certified che k)d'bidder1's boncJJ in the ~ 1. f I )/0 - . y amount of IIJ/ e Jl/rJl1tJlIe{) . ~ lJoilars $LQOO being at least 10% of the amount of the proposal, made payable to the City of Stillwater as a proposal guarantee which it is agreed by the undersigned will be forfeited in the ~vent the Fotm of Contract and Bond i~ not executed, ~f ~warded to the undersigned. "Th is propos'a 1 dated the ;0 day of tfJe,fjbev 19 gogo . $ $ $ $ $ $ $ ~ r'l(P ~ Signed: ,P.O.Address as an individual. ~ . 9 . . / / . DEPARTMENT ~~-p1;;;:;~~:E:EETlNG DESCRIPTION OF REQUEST (Briefly outline what the l'eq '_lest is) DATE _______________ =======~~~~~=~================================ -----------------~--------------------~--~---------------------- -------------------~~~i'~~i~-----~-~;i~------------ --------------------------------------------------------------------- --------------------------------------------------------------------- ------------------------------------------~-------------------------- --------------------------------------------------------------------- --------------------------------------------------------------------- --------------------------------------------------------------------- --------------------------------------------------------------------- -------------------------------------------------------------------- FINANCIAL IMPACT (Briefly outline associated with this request and needed to fund the request) the costs, if any, that are the proposed source of the funds --------------------------------------------------------------------- --------------------------------------------------------------------- --------------------------------------------------------------------- --------------------------------------------------------------------- --------------------------------------------------------------------- ADDITIONAL INFORMATION ATTACHED YES NO ALL COUNCIL REQUEST ITEMS ~~~I BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING I~ER T~ ~ACED IN THE COUNCIL MATER}PL PACKET. SUBMITTED BY ~~~___ ________ DATE _!:?I!~~~~____ \ \ · "'SeJ . . ENGINEERS. ARCHITECTS. PLANNERS 222 EAST LITTLE CANADA ROAD, ST PAUL, MINNESOTA 55117 612 484-0272 October 18, 1988 RE: CITY OF STILLWATER CITY ENGINEER SEH FILE NO. 87007 Mr. Dave Magnuson City Attorney City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mr. Magnuson: As you requested, we have reviewed the Runk property next to the City garage to determine any environmental concerns with the site for future development. On October 17, Mr. Jim Rudd, SEH soils engineer visited the site with David Junker. Mr. Rudd felt that a three phase approach to the evaluation of any possible contaminates was appropriate. Braun Engineering Corporation offers such a service. Mr. Rudd further recommended that the City consider doing both the phase 1 and phase 2 at the same time to expedite the review process as much as possible. Phase 1 is a typical audit consisting of a history site and site reconnaissance. The purpose is to identify potential sources of pollution from site reconnaissance and review of historical information. Phase 2 would consist of two soil borings and the recovery of samples to be tested in the lab for volatile organic compounds and heavy metals. We have included a description of the work that would be accomplished by Braun Engineering for the three phases. Mr. Rudd believes that phase 1 and phase 2 would only be necessary at this time. If any contaminates are found, phase 3 would be necessary. The phase I audit and reconnaissance is estimated to cost $1,300. The phase 2 investigation and chemical analysis is estimated to cost $2,500. If any contaminents are found in the investigation under phase 2, it would be necessary to put down a monitoring well. The estimated cost for this monitoring well is $1/200. This could bring the total cost to approximately $5,000. An addi tional $700 should be added for coordination work and any additional requirements of the City Engineer. SHORT ELLIOTT HENDRICKSON INC ST PAUL, MINNESOTA CHIPPEWA FALLS, WISCONSIN ~ \ . Mr. Dave Magnuson October 18, 1988 Page #2 We therefore recommend that the City consider an estimate of $5/700 for the site survey. We feel at this time this would be adequate to cover the costs incurred for phases 1 and 2 and a possible monitoring well. However I if other potential problems show up as a result of the phase I and phase 2 investigation such as ground water pollution, additional monitoring wells and investigative work would be necessary. If you have any further questions please do not hesitate to contact the undersigned. r;r:;~ . Richard E. Moore City Engineer REM/cmb . -- (~ -~--_._-...._-_._----------- - ..-.- .'~.'i<:~I'~~'tr' . '",' , ' ~';fr~f$,l1p~hold~~ >.,~ti~JiiJ '.; " : .:. ;~ En~iro~ental Laboratories, Inc. recentlY announced that Paul R. Book, Anne L. Ochs, and Gregory G. Olson have purchased ownership in the firm. " .'.."'" . PautR. Book, Man8.~ ~~ ..t-- ....~I' "; '. , ',lr~.jll; ".ger oLEnvlr,on . 'C' , ..,1 ",r enta'" i'"\l.":'iJ'..: Pre-Purchase Audits 't". Assessing-thepotential for the presence of contamina- tion on a given property has become a necessary step in real estate transfer, Lending institutions have had to assume liability, through foreclosure, of enough con-, , taminated sites that they .. ,now require evaluations of . risk prior to sale orfinance of' property. Their concerns are well founded, 1.;' .." cal spill'sites:urider~;:; ground': storage .' ....tanks,landfills, and . '.. ir.~pJ;op.~t~~.tr~~~$e,r,~., Prior to. joining "BRAUN,'Paulspent 4 years with the : .1 ~~W. H~jJ()f1;~,ntr()!,~ncy (PCA) as. Senior l!.HydiOlo~ in. tile Division of SOlid and ,......,..,'~, .; ."Heearned his B.S, from ,;M"""as$achusetts'Wan"d re- , . , rn'til.e Universityof New ~r~1; . Anne L.Ochs, Laboratory Mana- Phase I ger, supervises tech- Phase I of a typical audit consists of a ,nicians performing "~ history review and site reconnaiss--"""",. an~lhsis ofdw,ter, soil These services are performed for both the : ,!In azar ous waste property in question and those generally sampl~ for bot~ the.--within a Yz mile to one-mile radius of the ,org~mc and m,or- property, A Phase I investigation includes " , ... : gamc laboratories, the following: n!~e9ljer;J~:S~im>m Westerti Wash- ", ' 'vers. "'"'. llingharn, Wash- I ;r:1~tf",~;lr a. A subsurface investigation program to obtain soil and water samples fOl" chemi- cal analyses, Monitoring ,wells are installed to determine ground~ater: .J: I; flow directions and to collect )Vater ~.. . I ~ nal'.. .. ~.,,' .. . ..... ... samp es or a yslS., ...d;ll~,i.",,.,~;~~t'i~' b, Soil samples are scanned duringdrill~ ......; ing operations for the presene~:~fvola- ... . tile organics by an on-site techiliCian or . geologist using H-NU or OVA'aetec- tors, c, Soil and water samples are analyzed in the laboratory to determine the pres- ence of contaminants such as volatile organic compounds, PCB's. pesticides, and metals, d, Representative samples are collected from building materials suspected of containing asbestos. These bulk sam- ples are analyzed for type an.,?..llil i,.am.I.,..ount of asbestos, I: !,if}!!~\j; . . e, A report is prepared summariiing the quantitative and. qualitative (I" Its of field and laboratoryinvese '..I environmental hazuds__-,-:. __. _'" ,_,~UJld'l"" ;.'i~;1~~;-;,~~ recommendations are providecl;reg8.rd-:.. l' ing the implications of these , hazards ' T., and obligations under State and/or Federal statutes, A Phase III plan of action can be developed to determine the extent of contamination and the necessity and costs of remediation, BRAUN has developed a three phase assessment program for several local, regional, and national financial institu- tions, and has worked nationally with clients to meet the needs of their local financiers. The scope of services for each phase is flexible. Elements of each phase can be adjusted as individual projects warrant, a, Documented site information is com- piled from client files, local and state government offices, air photos, archives, and construction .fi1es. Pub- " ... lished and unpublished geologic docu-. I.'..'.......:....---ments are-reviewed regarding sub- . surface conditions, b, Environmental Technicians and Geol- ogists perform a site reconnaissance including observations of vegetative stress, open excavations and depres- sions, evidence of dumping andl spills on and adjacent to the site, wells, and fill pipes for underground storage tanks, c, Industrial Hygienists evaluate on-site Phase III s~ructures for the pr~n~e and ~n~g- A Phase III investigation is designed to rlty o~ asbestos c?ntamlng bUilding comply with requirements established by,. __ materials, ~CB hghtballasts,-~~d_-federa1,s~te or local~lato~~ci~~.;iF stored pou:ntlally hazardous mater,lals, for defining and proVIding anoperable'; d, A report IS then, mad~ o~ potentl~llY plan to clean up a contaminated.siu!~This' ?azardous materials Within the bulld- often involves enlarging. the scoi)e of the,> lng, boring \lnd, monito:ing~ep in~~!!~?on:~~~t,l!.;., and analytical testing program. Once the.. r \ ... limits of contamination are defined, costs - can be prepared for its remediation, ;'dit~ts' , ~o~I'af"BRAUN's Industrial Hygiene services. Greg earned his B.B, and M,S, in Industrial Hygiene from the University of Minnesota in Minneapolis, MN. :.,;~:r'~ ,"': ~Y":'U_ BRA UN's Geology Department has moved to 9,000 square feet of .office space in our new building, south of /themain office building, Telephone ~um~r .is 941-5600, Phase " If the potential for environmental hazards exists as a result of past and current land- use activities, a Phase II investigation can be initiated, This investigation consists of, but is not limited to: Property assessments can be complex and time-consuming. Conducting assessments in phases allows for informed decision making at each step in thE.! process. . 8 . r illwater "~ ~ TH~RTHPLACE OF MINNESOTA i) TO: FR: DA: RE: Mayor and City Council City Coordinator October 14, 1988 CHANGES TO POLICY AND PROCEDURES MANUAL AND AFFIRMATIVE ACTION PROGRAM AFFIRMATIVE ACTION PROGRAM . Accompanying this memo are revised pages 29 & 30. The changes pertain to the corrective action for officials/managers, professionals and protective service workers. The previous language said that the City would "select at least at present (availability) rate. However, as Councilmember Farrell pointed out _ why have this statement if the City does not have any problems identified for these groups? The new language merely says that we will continue to monitor the situation through workforce analysis. If the language is acceptable, I will submit the Affirmative Action Program to the Department of Human Rights for their review. The COuncil can then adopt the program for final certification by the Department of Human Rights. POLICY AND PROCEDURES MANUAL Also accompanying this memo is summary of the changes approved by the City Council on October 11, 1988. The memo includes new language regarding sick leave for employees hired after January 1, 1989. This language is very similar to that of Washington County and some other Cities. I think it is reasonable. . I have reduced the amount of sick leave "earn back" to one day per month (for exempt employees hired prior to January 1, 1989). The original language proposed had a two day per month "earn back": after five years of service. This seemed rather generous (24 days per year) so I am now proposing that we change the pOlicy as shown on the summary. Finally, I have asked City Attorney Magnuson to provide us with acceptable non-discriminatory language regarding the hiring of relativeS. The material I received from other Cities indicate that most Cities have the type of nepotism rules that presently are contained in the Policy and Procedure Manual. Therefore, I asked for Dave's assistance. We may have some acceptable language by the meeting Tuesday night. ~~1. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 . Section Page 3-2 3-4 5-6 5-2 5-6 5-3 . 6-4 6-2 7-6 7-3 . RECOMMENDED CHANGES TO POLICIES AND PROCEDURES MANUAL OCTOBER 7, 1988 Change Eliminate item A (The City Coordinator is notified by the employee of the nature of such outside employment). Change last sentence of third paragraph to read: "Employees shall not be allowed to accrue more than 40 hours of compensatory time or carryover more than 40 hours of compensatory time into the next calendar year without permission of his/her department head. Change first sentence to read: Time spent by an employee called back to work to correct improper or incomplete work that should have been performed during normal working hours shall be subject to disciplinary action. Change to read: Persons receiving reemployment or reinstatment appointments may be paid at any step within the pay range, at the recommendation of the City Coordinator and with the approval of the City Council. Add 7-6 B as follows: b. Sick leave usage by nonexempt employees shall be governed by labor agreement. Change 7-6 C (old B) to read: C. Exempt employees shall accumualte sick leave at the following rates: 1. For exempt employees hired prior to January 1, 1989. a. Sick leave accural rate: From 6 mos. thru 1 year 1 week at full pay. From 1 yr. thru 2 yrs. one (1) addition- al day per month up to 12 days. { . From 2 thru 5 yrs. 4 weeks at full 9 weeks at ! pay. After 5 yrs. 13 weeks at full 13 weeks at ! pay. Aft e r 10 years 13 weeks at full 39 weeks at at ! pay. Aft e r 15 years 26 weeks at full 26 weeks at i pay. After 20 years 39 weeks at full 13 weeks at .1 2 pay. After 25 years 52 weeks at full pay. . b. Employees shall be eligible to replenish sick 1 eave used at the - rate of one day per month. c. An employee may use the full entitlement only once annually. d. Sickness disability leave time cannot be replenished during the time an employee is on sick leave. e. Sickness disability leave time shall be earned as a replacement for used leave and the sick leave balance Shall not exceed the schedule of sick leave benefits above. f. For the purpose of determining the date on which the benefit schedule changes, sick leave shall accrue on the January 1 immediately preceding the employees anniversary date. 2. For exempt employees hired after January 1, 1989. a. Sick leave accural rate~ Sick leave with full pay shall accrue at the rate of one working day per month to a maximum of 100 working days. b. Employees shall be eligible to replenish sick leave used at the rate of one day per month. c. Sickness disability leave time cannot be replenished during the time an employee is on sick leave. d. Sickness disability leave time shall be earned as a replacement for used leave and the sick leave balance shall not exceed 100 working days. . 7-7 7-4 Change to read: Employees shall be eligible to receive up to five (5) days leave per calendar year z,- . 8-2 8-1 . 9-4 9-1 . for providing care to employee's dependents due to illness or disability. Dependent care leave shall accrue on the January 1st immediately preceding the employee's anniversary date of employment. If used, dependent care leave shall not be eligible for any earn back or replacement provisions and all dependent care leave shall be deducted from any sick leave balance that is used to determine severance pay. Dependent care leave cannot be carried over to a subsequent year and employees shall not be eligible for pay for any unused dependent care leave. Employees may be required to provide the employer proof of the dependent's illness or disability. Add new paragraph as follows: Any employee hired prior to June 1, 1983, and who retires after fifteen (15) year of City service and who is eligible to receive PERA retirement benefits shall be allowed to continue their hospital/medical insurance coverage at City expense. If the City provided dependent coverage for his/her spouse at the time of his/her retirement the City shall pay said dependents coverage until death. Change entire section to read as follows: Cause for disciplinary action relating to employee conduct include but are not limited to the following groups of offenses and recommended action: 1. Group I Offenses. A. Recommended Action - 1. First offense - oral or written reprimand 2. Second offense - One (1) working day suspension. 3. Third offense - Five (5) working days suspension. 4. Fourth offense - Five (5) working days suspension and DISCHARGE. Offense - B. 1. Refusal to seek treatment or resolution of personal problems which affect work performance (including but not limited to: emotional or family problems, drug or abuse and/or addiction). 2. Failure to perform assigned work. 3 . 3. Failing to report absence according to established procedure or being absent without permission. 4. Inattentiveness to work, failing to start work at designated time, abuse of break or meal periods, quitting work before proper time or leaving employer's premises or duty post during working hours without authorization from the supervisor. 5. Violation of a safety rule or practice. 6. Any other action or behavior that the department head determines is detrimental to the efficient and/or economical operation of the department. 2. Group II Offenses . A. Recommended Action - 1. First offense - written reprimand with two (2) working days suspension. 2. Second offense - five (5) working days suspension and DISCHARGE. B. Offense- 1. Drinking alcohol or' taking narcotics or other illegal drugs on the jobor arriving on the job under the influence of such substances. 2. Gambling while on duty. 3. Offensive conduct or language towards the public or other employees. Cause for disciplinary action for a violation of this provision shall be initiated only on the written complaint of a member of the public or an employee of the City. 4. Taking City equipment or property off City premises for personal use. . 5. Sleeping or inattention on the job. 6. Deliberate or careless conduct endangering the safety of other employees including the provoking of or instigation of a fight during working time or on the City premises. ~ . 7. Soliciting political contributions from municipal employees or any other person and/or engaging in political activities on or with City property or on City time. 8. Abusive, threatening or coercive treatment of another employee on the public employer's time or premises. 3. Group III Offenses A. Recommended Action - 1. First offense - Five (5) working days suspension and DISCHARGE. B. Offense 1. Improper use of position as an employee for personal gain or to solicit a contribution, response or action designed to further a political or charitable cause. 2. Being adjudged gui lty of a crime which brings discredit to the City or hinders the employee's ability to perform in his/her job capacity. . 3. Acceptance of gratuities or pressure designed to affect the City's response to the public or special interest groups (t aking br ibes for act ion and/or lack of action). 4. Gross neglect of duty. 5. Insubordination, which is: a. The refusal to comply with the supervisor's lawful instruction and/or orders (unless such instruction and/or order can be shown to be injurious to the employee's safety or health and is clearly outside the normal scope of the employee's expected duties). b. Ridiculing a supervisor in the presence of the public and/or other employees. c. Refusal to fully cooperate in an administrative internal investigation. . 6. Immoral or indecent conduct while on duty. .5 . . . 10-1 10-1 7. Intentional falsification of personnel records, time reports or other City records. 8. Careless or intentional destruction of City property or another employee's property. 9. Accepting any fee, gift or other thing of value in the course of or in connection with his/her work for his/her personal use from any person, group of persons or business when such gift or thing of value is accepted with expectations of granting a favor of better treatment than that accorded other persons. 10. Conviction of a felony or of a misdemeanor involving moral turpitude while an employee of the City. 11. Habitual absence or tardiness. 12. Discussion of confidential City business with unauthorized persons. 13. Incompetency and inefficiency in the perform~nce of job duties. 14. Using or threatening or attempting to use personal or political influence in an effort to limit management's prerogative regarding character of employment. 15. Disposal of, conversion to personal use of or selling of any property or other thing that either belongs to the City or is in the care and custody of the City without prior authority of the City Coordinator and the City COuncil or contrary to established policy and procedure. The preceding grounds for action are to be used as a guide and are not to be a limitation on the management rights of the City. The recommended action may be modified by the City to include a lessor or more sever penalty when extenuating circumstances are found. SECTION 10-1 GOAL STATEMENT ~ . . 10-2 10-2 . The City will attempt to administer an employee relations program with emphasis on team effort, goal orientation, performance appraisal and management support. Discipline, except in extreme situations where protecting the City.s interest are paramount to all other considerations, should be coupled with plans of corrective measure to prevent recurrence of problems. The City will attempt to anticipate situations which might require disciplinary action and to the best of its ability attempt to prevent them from happening. These situations may be prevented by orienting the employee to rules and regulations by working with the employee in areas of job performance and by orienting employees to managements goals and objectives. It is imperative that the employee knows what is expected from him/her. A performance appraisal affords the employee and the supervisor an' opportunity to define job expectations, clarify the support employees expect from management to accomplish expectations and discuss performance on a regular basis. Discipline is an attempt to improve employee performance or conduct by assigning a corrective action appropriate to the offense. If, after the initial corrective action, employee performance or conduct has not improved, dfsciplinary action of greater severity may be administered. Discipline shall be, when circumstances permit, of an increasingly progressive nature for each successive instance of employee misconduct. In recognition of the fact that each instance of misconduct differs in some respect, the City has a right to treat each occurrence individually without setting a precedent for future cases. No employee shall be disciplined without just cause or without due process. Change 10-2 C to read: C. Suspension An involuntary temporary absence from duty. The City Coordinator, or a department head, with the consent of the City Coordinator, are authorized to suspend a subordinate employee without pay for serious infraction; for anyone of the group offenses listed in Section 9-4; or in situations where the continued presence of the employee at the work place would unduly disrupt the normal 7 . operation of City services or would adversely affect the health safety or welfare of the employee, other employees or the general public. Suspension with pay may be given in special situations where the purpose of the suspension is to preserve the health, safety and welfare of the employee and where the penalty of lost wages would not serve the best interests of the City. The length of the suspension shall be consistent with the recommended penalties described in Section 9-4 and/or shall be limited to the time it takes to eliminate operational disruption or to restore the health, safety and welfare of the employee, other employees or the general public or until the City Council takes action to rescind, extend or terminate the suspension. Suspension of more than five (5) days must be approved by the City Council. . Prior to any suspension or as soon as practical, the employee is to receive a written statement indicating reasons for the suspension (including the rules and regulations and/or policy and procedures violated), length of suspension and an outline of further disciplinary action to be taken should the unacceptable action co~tinue. The original statement should be signed by the employee, indicating that he/she received a copy of the statement and will be included in the employee's personnel file. The employee's respective collective bargaining unit representative shall also receive a copy of the statement of applicable. the employee's return position shall be held open pending the employee's return to work. An exempt employee who is suspended shall be entitled to a hearing before the City Council if requested by the employee or his/her representative, provided that a written request is made to the City Coordinator within ten (10) days after receipt of the written notice of suspension. A nonexempt employee who is suspended is entitle to a hearing before the City Council. All such requests shall be made in accordance with the grievance procedure in effect for the employee's respective bargaining unit. . An employee shall not be allowed to use any leave privileges during the period of suspension. ~ . . . 10-3 10-6 11-7 11-2 11-18 11-7 Change 10-3 E to read: E. Oisciplinary Action. If the investigation and finding of fact sustain the complaint and establishes that the accused employee's actions constituted misconduct, the employee shall be disciplined in accordance with Article IX, Section 9-4 and Article X, Section 10-2. (Renumber subsequent provisions). Add to last paragraph: . . . or unless the employee is assigned a take-home vehicle and the personal use is of a de minimus nature. Changes 11-18B to read: Any employee who wishes to dispose of City owned property, including found property, that is of no further use to the City shall advise his/her supervisory/department head of the request. If the-property has no monetary value, the department head shall, upon approval of the City Coordinator, place the property into a City owned waste receptacle or have the property hauled away. Property having a monetary value of $10.00 or more must be sold through public sale or auction. 1 . . . IX. PROBLEM IDENTIFICATION AND CORRECTIVE ACTION 1. Summary Analysis A summary analysis of problem/deficiency areas at the City of Stillwater indicates the following: The workforce composition appears to be underutilized in only one job group - operatives. However, some job groups are on the borderline and the action plan should address this situation. The analysis did not indicate any other problem areas. 2. Problem Identification and Corrective Action Job Group Officals & Managers Problem Identification Corrective Action None None needed. City will perform work- force analysis on an - annual basis to . compare utiliza- tion & availability. Professionals None needed. City will perform work- force analysiS on an annual basis to compare utiliza- tion & availability. Selection will be at 1 east by avail abil- ity rate when open- ings become avail- abl e. Recrui t protected group members from external sources. None Operatives There is a profile imbalance for females in this job group. Protective Service Workers None needed. City will perform workforce analysis on an ann ua 1 bas is to compare utiliza- tion & availability. None Office & Clerical None needed. City wi 11 perform workforce analysis on an ann ua 1 bas is to compare utiliza- tion & availability. None ftJ-~p ~.J! I ~ '2" d--.Y C:JV (-(/ (/~JA_ /vJ/,- ~r . (-' ,. Jt {>3o 29 . . . . ' . Job Group Skilled Craftsmen Service Maintenance Problem Identification There appears to be a profile inbalance for minorities in this job group. None 30 Corrective Action Selection will be at 1 east by availability rate when openings become available. The City will recruit for qualified minorities. None needed. City will perform workforce analysis on an annual bas is to compare ut i 1 i z at i on an d avail abl ity. C-o.( ~ ~~, .... · ~~EH ~~~-wl ENCINEERS. ARCHITECTS. PLANNERS 222 EAST LITTLE CANADA ROAD, ST PAUL, MINNESOTA 5S17 7 612 484-0272 October 18, 1988 RE: Stillwater, Minnesota Industrial Park Drainage Improvements Local Improvement # 240 and 250 SEH File No. 88043 . Mayor Abrahamson and City Council City of Stillwater City Hall 216 North 4th Street Stillwater, Minnesota 55082 Dear Council Members: The City received bids on October 18 for the above referenced project. A total of six bids were received ranging in price from $69,526.80 to $100,528.75. The successful low bidder was Forest Lake Contracting, Inc. Our original estimate for the project was $69,320. We recommend award to Forest Lake Contracting the low bidder. If there are any questions please do not hesitate to contact the undersigned. ;:;;:;:;~ Richard E. Moore City Engineer . REM/me SHORT ELLIOTT HENDRICKSON INC ST PAUL, MINNESOTA CHIPPEWA FALLS, WISCONSIN 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. ., ( # 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. . TABULATION OF BIDS - STILLWATER, MN - SEH FILE NO. 88043 # ITEM REMOVE 30" RCP SEWER SALVAGE AND INSTALL 30" APRON CLEAN 48" RCP STORM SEWER DITCH GRADING DETENTION BASIN EXCAVATION 24" RCO SEWERM CK II 30" RCP SEWER, CL II CONNECT TO EXISTING MANHOLE CONTROL STRUCTURE RANDOM RIPRAP, CL II RANDOM RIPRAP, CL III GEOTEXTILE FILTER FABRIC, TYPE III GEOTEXTILE FILTER FABRIC, TYPE IV SODDING ROADSIDE SEEDING SEED MIXTURE - SPECIAL MULCH MATERIAL, TYPE 1 COMMERCIAL FERTILIER, ANALYSIS 10-10-10 DISC ANCHORING TOPSOIL BORROW CRUSHED ROCK PIPE SUBGRADE BACKFILL STRAW BAILS ESTIMATED QUANTITY UNIT L.F. EA. L.F. L.F. C.Y. L.F. L.F. EA. L.S. C.Y. C.Y. S.Y. S.Y. S.Y. ACRE LBS TONS TONS ACRE C.Y. TON EACH TOTAL AMOUNT FOREST LAKE CONTRACTING DANNER, INC. SHAFER CONTRACTING TOTAL ESTI- TOTAL ESTI- TOTAL ESTI- UNIT PRICE MATED PRICE UNIT PRICE MATED PRICE UNIT PRICE MATED PRICE 16 1 185 300 16800 85 95 1 1 15 70 40 160 1400 1.8 144 3.6 0.5 1.8 965 50 25 . 22.80 265.00 17.60 7.92 2.17 31.16 30.40 254.00 9500.00 50.00 50.00 3.00 3.00 1.18 120.00 3.10 120.00 322.00 45.00 3.00 13.20 5.00 364.80 265.00 3256.00 2376.00 36456.00 2648.60 2888.00 254.00 9500.00 750.00 3500.00 120.00 480.00 1652.00 216.00 446.40 432.00 161.00 81. 00 2895.00 660.00 125.00 $69.526.80 13.00 400.00 5.50 4.00 2.37 38.00 40.00 600.00 6500.00 45.00 45.00 3.00 3.00 1. 50 345.00 4.00 300.00 475.00 150.00 5.50 6.00 8.00 208.00 400.00 1017.50 1200.00 39816.00 3230.00 3800.00 600.00 6500.00 675.00 3150.00 120.00 480.00 2100.00 621. 00 576.00 1080.00 237.50 270.00 5307.50 300.00 200.00 $71.888.50 15.00 400.00 10.00 15.00 2.70 23.00 30.00 300.00 9250.00 40.00 40.00 2.50 3.50 1. 50 350.00 3.75 300.00 500.00 150.00 7.00 15.00 5.00 240.00 400.00 1850.00 4500.00 45360.00 1955.00 2850.00 300.00 9250.00 600.00 2800.00 100.00 560.00 2100.00 630.00 540.00 1080.00 250.00 270.00 6755.00 750.00 125.00 $83.265.00 . I. . . , . PLANNING APPLICATION REVIEW CASE NO. SUP/88-55 PLANNING COMMISSION MEETING: September 12, 1988 PROJECT LOCATION: 808 North Fourth Street COMPREHENSIVE PLAN DISTRICT: RB ZONING DISTRICT: Two Family Residential APPLICANT'S NAME: Consolidated Lumber Company TYPE OF APPLICATION: Special Use Permit PROJECT DESCRIPTION: A Special Use Permit to construct a thirty-three square foot sign approximately seven feet ii height for a lumber company office in a residential district. DISCUSSION: The request is to construct a sign for Consolidated Lumber Company. This lumber company office is located in the RB Two Family Residential District so it requires this Special Use Permit. The sign will be approximately' thirty-three square feet~ constructed of redwood materia] with natural finish, and have plastic lettering. The sign will match the new building facade. The sign will rest on two brick supports within a concrete planter approximately twelve inches in height. The planter will not be landscaped with plant material but with large rocks and gravel. CONDITIONS OF APPROVAL: 1. The sign shall be set back at least five feet from any lot line. 2. The sign shall not be illuminated. 3. The base of the sign shall be landscaped. RECOMMENDATION: Approval with conditions. ~ FINDINGS: The proposed use will not be injurious to the neighborhood or otherwise to the public welfare. ATTACHMENTS: - Plans. PLANNING COMMISSION ACTION: Recommended approval. , ( i ... .. 'I. ~.:.;:-~;:.S:~Y~~;~', :--: ~~~ [I - :.,. - , .... '. ..-" ........ --. . i . - , ... ! ::: ;~;;:~~~~h:'c~,,~,. ,- ".~ III .- : - I, ; ii , I:.' :1 :1 ~ i ;i iI " ii \l II . ,... I t1~ ,\ '"J i I il it I~ -- I I"." "~~!. J+kl'.r I .1. , , I: Ii ff'~ II' ,.' \ j . I '. I: ~ . i {l ,_ ...._._. .' . . I I \. cJ'...- ^ I I t I. j I' I t- \ . I . t."~ -. J: '-rF'1 "~ I ' I I 1::1 I +---- - - ---'-': 1-1 ,..- ..--.- ... I I Ii:: tr-iH I CI -r - I;; I:i. i! ~~~.L~VArtp~ <> _I"'J~ '. ij I . II . 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(2.T==-.:'":.:-' / \J .i ~-rfAilQ!li12.::~\(;}.) : .....---_....... .'--'- .-. ..,-~._. -------Jf-. f · \ f(1 \l.l.\,"'''' l:.T .~_.::..._:. . 0"". ..n 7 ,I'~ '-c= . ~.. . \,; ... ,I 1 .,j , : :\,,:;,)r:, . ~ ~ .~ . ;,.:. .'::,,:;;:' 'J'! :':~I G, '}, ,. .,~ ,1'l, .Ii '~i '01 ,.\ ~~ ~.~ Ja i~.l, ~. ;;t ';J ",,~. !~\ :..":\;,1 " . .~ . .t~.. ~ ',', ~~t: .:~ 1. ~ ~~\ ~~ ,~ ~\~ -] ';'\ ~l .-~.~ ,~~ ::~ If <<' ~~:~ :1.i "l~ :;"',i ,.~ \ 'Ii" :\{ '. i 't4 ;~;f' .:;l ~'".~ :;~:l '.it; :~ .,: ,','I: '~f' i~~ .!}~ t;, ';'t' ':~i . ,~(.{ l"\:i. I),r~, 11- : .:~" ';' .< f\i'; )~; ';if.lj r.'~: At .\.~, ,i",. ":I,.t ~;t ~l~; \~~~ .'(' ;~~, , ~ . \.;' Jf~'." '.: j' . ".' .'. >~L'.>t".' .,' / :["~~>,",J:: :..(~ '.. ..., 'i~:'~'~;~~;i\ . .~., !,-,~.. ~~{ ......-;1.;.,.. .;, ft, ~- ! . i--:;.. ~ , ~l..\, \.: ",___1.:. .' ';.;M~~;:t'~1:~{;~. , 1'.",- ; , :;,' ).;~i~!~~~!,;- ., '" )' . " ., ,'i~e'l:.: r , ; ,,~-. ....;,. 1 !.! . ! " .. ','. ....-t.....; . ~~':,~~~. '1-,;" w " ..,', !. ~ ~l ~ I .:1 ';'::;)~.~.!: ~::;'~~;~~:D~F:- ,",' '1 ','j... '," ), i-::'( :;i ..['-";:J::,f>,' :' . NOTICE OF REVOCATION . . TO: STILLWATER BRICK ALLEY, INC. 423 SOUTH MAIN STREET STILLWATER, MN 55082 DBA BRICK ALLEY RESTAURANT AND BAR c/o Richard A. Kuehlwein, ceo 817 Evergreen Drive Woodbury, MN 55125 NOTICE IS HEREBY GIVEN, that on the 18th day of October, 1988 at 8:00 p.m. in the Council Chambers at City Hall, 214 North 4th street, Stillwater, Minnesota 55082 the City Council will determine whether grounds exist to revoke your On-Sale Liquor License and Sunday Liquor License for the Brick Alley Bar and Restaurant. A copy of the On-Sale Liquor License is attached to this Notice as Exhibit "A" and the Certification prepared for the Minnesota Department of Public Safety Liquor Control Division is hereby attached as Exhibit "B". No. 264-Liquor License "On Sale." EXH1BIT "A" Miller-Davis Co., Mlnnenpo1l1 fAl~~~~~~~~~~~~~~~~~~~~~~~r~~~' ..~~ ~ h.p (3o-3:J-O(P .. · '~.~ ~ I I I No. 16-1988 ......................................................................... II.. ...........................................~............................................................................ .........~....................................................... .,. .............. ...........................~.I. I" ............ IN THE MUNICIPALITY OF......"..,,~.~~.~.~,~~.~,~.....................................in said County and State, at which premises said Iicensee.~...control...~.and op~rate...~. bllr and restlurant ' , :~ "d~fi ~~d "by' i~~';' ~~'b i~~t:' 'h'~.~~~~;:' 't~"ti;~' 'I~;~' '~f' 'th; "u'~i'i~d' s't ~t~~:'th'~"i~ ~.~. ~f 'th~ 'St~t~"~r 'Mi~~~;~t~':' th~..~.~.9~i~.ti~~~.. ~ ~d' '~';di~~~ ~~;. '~f" ;~id" ~~~i~~ ~ ~ D:~ ipality, and the rules and regulations of the LIQUOR CONTROL COMMISSIONER, relating to the sale and distribution of Intoxicating liquors, hereby r!~ [f made a part hereof, and subject to revocation according to law for violation thereof. [M] \~.".;1 This license is non-transferable exce~t by consent of the authority issuings~1l~1WK'ter . 17th \WJ l.c WITNESS THE GOVERNING BOOi OF THE MUNICIPALITY OF............................................................and the seal thereof this................................ ~~ I~~i day of... ....,~:~~.~. .......................... ............................................., 19.~~.~.. . The......... ...... .~:.~;...~?~.~:.~.~...... ...................$ tn.h;,iter........ .................... I~ ~l A tiest:...,............................. .............. .......... .......... ........ ........................ ,I....... of the.....,............................................. .of............... ............................ ............. Acti na Ci ty .................................................... ....................::................ Clerk. By..... .......................... .... .............. ........... ............ .................... ......................... r~ayor ~l~. (Seal) ,............... ............ ........ .................................................................................. ............. B t~~Sj~.~~:~~~~N~~~~~~;i~~~~~~l~~~~~~t;~~f;S;~:r;.;~~t~;,!~~~~.~~~ . Stillwater M U NICIP AlITY., OF. .......;........ ...................... .............. ...... ........ .... ,~;:...... ....... './d, , " 1:\<" . ;~-.:;~ :r4b]Ullf :r4UtU!it-HQl)u ~alt" . 2 000 00 DRAf1 SHOP mSURANCE PURSUANT TO APPLICATION THEREFOR, payment of a fee of $.....~....:....~........... the filing and approval of a bond in the sum of $}.~~.~g.:.~.~....., and upon investigation and satisfactory evidence of the qualification of the licensee...~... herein named to receive the same and that the place of snlo hereinafter described Is a proper and legal place therefor, ~1} . . '. ~! LICENSE IS.;;HEREBY GRANTED '.re. . };~~. TO Brick Alley Restaurant & Bar (Stillwater Brick Alley, Inc.) ............................. ."if' mo n th s.....'......... ..................... ............ .....1'7 th" ........................ '~1ay"" ........ ........................... 88....... ......... ..................................................... for the term of.......................................................Jrom the......................day of................................................. 19........, TO SEll INTOXICATING LIQUORS as defined by law AT RETAil ONLY FOR CONSUMPTION "ON THE PREMISES" described as........................................................................................ 432 Main Street . . ................................................................................................................,...................................................................................... ............................................................... I stillwater Brick Alley, INc. .INESS Rf .... ,,"\ . ~aln Street Stillwater eNSE TYPE {CHECK ONE OR BOTHI COUNTY "N S,l.LE x:::'.sUNOAY TO Was h i n g ton S':'LE L;ceNSE NO I ON S':'LE F"" NDAY LICENSE NO. SUNDAY F,,: BUSINESS ?HONE If a PartnersnlO. State the Name ana Addre~s 'f Each Partner; If a Corooratlon. State the Name and Address of Each Officer. RTNERIOFi'ICERNAME 41/}A IVI I A,DDSRE,s7s Richard A. Kuehlwein Idu/~ Everoreen Drive Wood RTNEi'l/OFFICER NAME ~/3.' jJ-/ ADDRESS Mark Kaschke ~~ 4815 Babcock Trail -Inver Grove Hei h 5 RTNEi'l/OFFICER NAME ADDRESS . -MN 5' 5'O-TS - . 'Ef{HIBIT "B" NE (612) 296-6430 MINNESOTA OEPARTMENT OF PUBLIC SAFETY LIQUOR CONTROL DIVISION ~T. PAUL. MN 55'01 i I CERTIFICATION ON SALE A~D/OR A SUNDAY UQUOR LICENSE CITY ~LERK MUST COMPLETE I :..:CENSEE NAME TRADE NAME OR DBA Brick ~llev ~c~taurant & Bar CITY ZIP The Licensee must have one of the following: CHECK ONE ~ 1. Corporate Security Bond ($3,000to :53,000.00 NAME OF BONOING COMPANY AND AMOUNT he type and amount to be determined by the City Council) OR o 2. Cash ($3000to $5000) OR 0 3. U.S. Gov't Bond ($3000 to $5000) AMOUNT f0~~6' 18i.:~."".-,; ~.~~~~)iJ ~:0'. ~~~.;!. t=-;.OJ,:"" '<".,;.;..,,,,::::::.;,-...~.," ">"~<l""""..:'i)lY '.""-.~ ..~. / . 550S2 55'25 l' AMOUNT . The Licensee must have one of the following: CHECK ONE 8 A. "Certificate of Insurance" - $50,0 per person; $,OO.OOOmorethanoneperson; $10,000 property destruction; $ 50,000 and $' 00.000 for loss of mans of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM OR o 8. A Liquor Liability bond from a sure company with minimum coverages as specified above in A. OR o C. A certificate from the State Treasu er that the licensee has deposited with the State Trust Funds having a market value of $100.000 or $100 000 in cash or securities. ~ Given Under My Hand and the City Corporate CITY Seal thiS)25th ' da'l/ May /t tl/I; 4.~~~-u_ SEAL During the past license year has a summons b en issued under the Uquor Civil Liability Law (DRAM SHOP) (M.S. 304 A. 80217 YES ~ NO If yes, attach a copy of the summons. TRANSACTION rfPE 0 NEW ,..., RENEWAL CJ TRANSFER DATE OF REVOCATION/CANCELLATION TO o REVOKE/CANCEL o SUSPl:NSION A DRESS CHANGE FROM OATES SUSPENSION FROM TRANSFER OF OWNERSHIP FROM INAME ANQ ADDRESSl Nati Dna 1 Res taurants 423 Mai nl Street Stillwater MN 55082 FOR OFF1CE USE ONLY CODe F"E5 MAIUNG ADDRESS A B c PS 9011 (3/86) 19..BL .?J11o//L/ . J-f!-'! ORDINANCE NO. . AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF STILLWATER INTO CERTAIN UNINCORPORATED TERRITORY THAT IS LESS THAN 200 ACRES IN AREA AND IS ADJACENT TO THE CITY LIMITS WHEREAS, certain territory described below is not presently included within the corporate limits of any incorporated city or borough; and WHEREAS, this territory is less than 200 acres in area and is adjacent to the corporate limits of the city and the land is deemed to be urban or suburban in character; NOW, THEREFORE, the City Council of the city of Stillwater ordains: Section 1. Territory Annexed. The corporate limits of the City of Stillwater, Minnesota, are hereby extended to include the . unplatted territory described-as follows: The South 660 feet of the West 660 feet of the Southwest Quarter of the Southwest Quarter of Section 20, Township 30 north, Range 20 West, Washington County, Minnesota, containing 10.0 acres, more or less, and subject to the existing Neal Avenue North along the West line. Subject to easements, restrictions and reservations of record, if any. . EXCEPTING therefrom that part of the Southwest Quarter of the Southwest Quarter of Section 20, Township 30 North, Range 20 West, Washington County, Minnesota, described as follows: Beginning at the Southwest corner of said Southwest Quarter of the Southwest Quarter; thence North 000 46' 54" West, bearing oriented to the Washington County Coordinate System, South Zone, along the West line of said Southwest Quarter of the Southwest Quarter a distance of 360.03 feet to the North line of the South 360.00 feet of said Southwest Quarter of the Southwest Quarter; thence North 890 58' 15" East along said North line a distance of 310.66 feet; thence South 080 43' 32" East 364.19 feet to the South line of said Southwest Quarter of the Southwest Quarter; thence South 890 58' 15" West along said South line 361.00 feet to the point of beginning, containing 2.77 acres more or less, subject to a road easement for Neal Avenue over the West 33.00 feet thereof. Section 2. Filing. The City Clerk is directed to file . certified copies of thfs ordinance with the Secretary of State, the County Auditor of faShington County, Minnesota, the Town Clerk of the Town of S~illwater, Minnesota, and the Minnesota I I Municipal Board. Section 3. Effective Date of Annexation. This ordinance takes effect upon passlge and publication and the filing of I certified copies as difected in Section 2 and approval of the Minnesota Municipal Bo~rd. I Adopted by the City Council of Stillwater,.Minnesota this I I I day of , 1988. Wally Abrahamson, Mayor Attest: . Mary Lou Johnson, Cler Published in on 1_' 1988. . . ~iJ~~te~ THE BIRTHPLACE OF MINNESOTA ~ City Council TO: FR: DA: RE: Community Development Director October 13, 1988 REVISED SIGN ORDINANCE Background: The current City Sign Ordinance is contained in three different sections of the City Code and contains inconsistencies. Several recent variances have been required for shopping center developments because multi use developments are not addressed in the current ordinance. . Sign Ordi nance Amendement: The proposed ordinance consolidates all City sign provisions in one ordinance. Features of the new ordinance are listed below: Defines contents for sign permit application. Provides definition of key terms used in regulating signs. List exceptions to sign permit requirements. List prohibited signs. List signs allowed in a residential district. Provide special sign regulations for the commercial districts and i ndustri a 1 park. Limit height of free standing signs in industrial park district to 25 feet. Provide special sign requirements for service stations. Require special height limit for free standing signs along Curvecrest Blvd., County Road #5 and Washington Avenue. . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 The Planning Commission has Ireviewed approval. I I I Approval for first readi ng.j I I I I I I Recommendation: Attachment: Sign Ordinance. the Sign Ordinance and recommendations of . . . . SIGN ORDINANCE 1. Purpose: Signs have an impact on the character and quality of the environment. They attract or repel the viewing public and affect the safety of vehicular traffic. As a historic community, Stillwater is unique. The proper control of signs is of particular importance because of this uniqueness. Signs should be kept within reasonable boundaries consistent with the objectives and goals of the community to retain its special character and economic advantages which rest in part on the quality of its appearance. The following standards in this section are therefore adopted to regulate signs. 2. SIGN PERMITS REQUIRED: All signs shall require a sign permit as required by this Chapter. A sign permit application containing the following information shall be filed with the Community Development Director: (1) A drawing of the proposed sign, or signs, showing dimensions, and describing materials, lettering, colors, illumination and support systems. (2) Photographs of the building face and the building faces of both. adjacent buildings. . (3) A drawing of the building face and site plan showing the location of the proposed sign(s). (4) A cross-section of the building face showing how the sign will be attached. (5) Any pictorial proof or other information that the sign is of historical significance or is reproduction of an historic sign as appropriate. (6) A building sign plan for a building with more than one use or business, including all signs. DEFINITIONS: The following definitions shall be used in the interpretation and construction of this Ordinance: Awning Sign Any sign that is painted on or attached to an awning. Banner A sign intended to be hung either with or without a frame possessing characters, letters, illustrations, or ornamentations applied to paper, plastic, or fabric of any kind excluding flags, emblems, and insignia or political, professional, religious, education, or corporate organizations providing that such flags, . 1 . Bill board Building Sign Plan Construction Sign Directional Sign Electrical Sign Flashing Signs . Free Standing Signs Graphic Sign Governmental Sign Historical Sign Illuminated Signs Marquee Sign . Mobile Sign emblems and insignia are displayed for non-commercial purposes. Refers to a non-accessory sign erected for the purpose of advertising a product, event, person, or subject not entirely related to the premises on which said sign is located. An illustration that shows all the signs on a building or group of related buildings. A sign placed at a construction site identifying the project or the name of the architect, engineer, contractor, financier, or other involved parties. A sign which contains no advertising of any kind, and provides direction or instruction to guide persons or vehicles to facilities intended to serve the public. All signs and displays using electrical power. An illuminated sign upon which the artificial light is not kept constant in terms of intensity or color at all times when the sign is illuminated. Any stationary self-supported sign standing on the ground not affixed to any other structure. Includes monument, ground or pedestal signs. Means any mural or pictorial scene painted on the side of a wall or building or painted on a sign board affixed to a wall, and in which mural or scene has its purpose artistic effect. A IIGraphic Designll shall be considered a IIsignll for the purpose of this Ordinance. A sign which is erected by a governmental unit for identification or traffic. Any sign that is of historical significance or that is an historical resource within the meaning of Minnesota Statues Chapter 1168. Any sign which is lighted by an artificial light source either directed upon it or illuminated from an interior source. A permanent roof-like structure extending from part of the wall of a bui lding but not supported by the ground, and constructed of durable material such as me tal or g 1 ass. Signs on wheels or otherwise capable of being moved from place to place. 2 Motion Sign Nameplate Sign Portable Sign Projecting Sign Public Utility Sign ~ Sign Area Sign Structure Temporary Sign Three Dimensional Sign Real Estate Sign Roof Sign Wall Sign Window Sign GENERAL PROVISIONS The following provisions Any ~ign which revolves, rotates, has any moving parts or grves the illusion of motion. I A si~n which states the name and/or address of the busiress, industry or occupant. Any Is i gn th at is des i gned to be moved. Any /sign projecting from a building wall. Sig~s which identify public utilities. I A d1SPlay, illustration, structure or device which dir cts attention to an object, product, place, act vity, person, institution, organization, or bus ness. The term shall not include the United States fla~ or any governmental flag properly displayed in app loved manner. The1area which is framed either physically or visually by the construction, design, or layout of a sign itsflf but not including supporting structures. T~el supports, uprights, braces, and framework of the Slgr. A s~gn constructed of paper, cloth, canvas, or other sim~lar lightweight material, with or without frame, and all others intended to be displayed for a short period of time only. A t~pe of projecting sign which depicts a physical Obj~ct, such as a shoe or product sold, as opposed to utJ'liZing letter to convey the signing message. A usiness sign placed upon a property advertising th~t particular property for sale, rent or for lease. I AnY sign which is erected, constructed or attached whqlly or in part upon or over the roof of a building. I i A ~ign attached to, painted on, or erected against the wall of a building with the exposed face of the sign Pljne parallel to the plane of said wall. A ~ign affixed to a window galls or door glass. This dots not include merchandise on display. a ply to signs located in all zone districts: . . A. All signs and sign structures shall be properly maintained and shall be . 3 . . . constructed of sUfficiently permanent materials so that they shall not succumb to deterioration from weathering. Any existing sign or sign structure which is rotted, unsafe, deteriorated, defaced or otherwise altered, shall be repainted, repaired, replaced or removed as necessary. B. When electrical signs are installed, the installation shall be subject to the State's Electrical Code. Overhead electrical wiring is not allowed. C. No signs other than governmental signs shall be erected or temporarily placed within any street rights of way or upon public lands or easements or rights of way without City Council approval. D. No sign or sign structure shall be erected or maintained if it prevents free ingress or egress from any door, window or fire escape. No sign or sign structure shall be attached to a standpipe or fire escape. E. No sign permit is required for window signage that does not cover more than one third of the total area of the window in which the sign is displayed. F. Sign structures not used for signing for twelve (12) consecutive months shall be removed. G. The City may grant a permit to locate signs or decorations on or within the right of way for a specified period of time. H. All signs shall be compatible with the building and area in which they are located. I. No more than three (3) properly displayed flags may be displayed outside of a building. J. A sign shall not obscure architectural features of a building to which the sign is attached. K. A building address shall not be considered a sign. L. The terms of this Ordinance may be waived if the sign is an historic resource, or if the sign is a proposed reproduction of an historic PERMITTED SIGNS The following signs are allowed without a permit in all zoning districts, but shall comply with all other applicable provisions of this Ordinance. 1. Public Signs: Signs of a public, noncommercial nature including safety signs, danger signs, trespassing signs, traffic signs, signs indicating scenic or historical points of interest, memorial plaques and the like, when signs are erected by or on order of a public officer or employee in the performance of official duty. 4 2. Integral Signs: Names on buildings, date of construction, commemorative t abl etand the 1 i ke, which are of a permanent construction and whiCh are an integral part of the building or the structure. ! 3. Political Signs: ~ignS or posters announcing candidates seeking political office, or iissues to be voted upon at a public election. Such sign must contain th~ name and address of person(s) responsible for such sign and that p~rson(s) shall be responsible for its removal. These signs shall re~ain for no longer than forty five (45) days before and five (5) days af~er the election for which they are intended. The City shall have the ~ight to remove and destroy signs after the five (5) day 1 i m it. I . Size: The size of a sign shall be regulated as follows: B. Residentia and CA Districts - The maximu sign size shall be six (6) square feet in area with a max mum height of four (4) feet. IP Distric~s - The maximum size shall be thirty-five (35) square fee~ in area. I A. 4. Holiday Signs: Si~ns or displays which contain or depict messages pertaining to a nati nal, state or local holiday and no other matter and which are di spl a ed for a period not to. exceed sixty (60) days. I 5. Construction Sign1: A nonilluminated sign announcing the names of architects, engineer, contractors or other individuals or firms involved with the co struction, alteration, or repair of a building (but not including a y advertisement of any product) or announcing the character of the bui ding enterprise or the purpose for which the building is intended Such signs shall be confined to the site of the construction, altera ion or repair, and shall be removed within two (2) years of the date of issuance of the first building permit or when the particular project i completed, whichever is sooner. One sign shall be permitted for each m jor street the project abuts. No sign may exceed thirty two (32) square feet. 6. Individual Proper y Sale, Lease or Rental Sign: Anyon-premise sign announcing the name ~f the owner, manager, realtor or other person directly involved inlthe sale or rental of the property or announcing the purpose for whic~ it is being offered. Such signs are limited to six (6) square feet i'n residential districts and thirty two (32) square feet in commercial d stricts. Signs must be removed within then (10) days after sale or r ntal of property. I 7. Rummage Sale Sign~: Sign advertising a rummage sale not exceeding four (4) square feetl located on private property which conform to the applicable provisions of this Title and are removed at the termination of the sale. I 8. One name plate sifn, placed on a wall of the structure, for each dwelling not exceedi g two (2) square feet in area per surface. No signs shall be so co structed as to have more than two (2) surfaces. I I . . 5 . 9. One name plate for each dwelling group of six (6) or more units. Such sign shall not exceed six (6) square feet in area per surface. No sign shall be constructed to have more than two (2) surfaces. 10. Real Estate Development Project Signs: For the purpose of selling or promoting a development project of three (3) to twenty five (25) acres, one sign not to exceed one hundred (100) square feet of advertising surface may be erected on the project site. For projects of twenty six (26) through fifty (50) acres, one or two (2) signs not to exceed two hundred (200) aggregate square feet of advertising surface may be erected. For projects over fifty (50) acres, one, two (2) or three (3) signs not to exceed three hundred (300) aggregate square feet of advertising surface may be erected. No dimension shall exceed twenty five feet (251) exclusive of supporting structures. Such sign shall not remain after ninety five percent (95%) of the project is developed. The permit for such signs must be renewed annually by the City Council, shall be bordered with a decorative material compatible with the surrounding area. If such signs are lighted, they shall be illuminated only during those hours when business is in operation or when the model homes or other development are open for conducting business. 11. Temporary Sign: Temporary signs may be allowed for special business events such as business openings and closings, change in management, district wide shopping events or other special occasions, for thirty (30) day maximum, by permit from the Community Development Director. . PROHIBITED SIGNS: The following signs are prohibited in all zoning districts: 1. Any sign which obstructs the vision of drivers or pedestrians or detracts from the visibility of any official traffic control device. 2. Any sign which contains or imitates an official traffic sign or signal, except for private, on-premise directional signs. 3. Off-premise advertising signs except as regulated herein. 4. Any sign which moves or rotates including electronic reader board signs, except approved time and temperature information signs and barber poles. 5. No sign shall display any moving parts, be illuminated with any flashing or intermittent lights, or shall be animated, except time and temperature information. All displays shall be shielded to prevent any light to be directed at oncoming traffic in such brilliance as to impair the vision of any driver. No device shall be illuminated in such a manner as to interfere with or obscure an official traffic sign or signal. This includes indoor signs which are visible from public streets. 6. Roof signs. . 6 7. Any sign which cont~ins or consists of banners, pennants, ribbons, streamers, string of ~9ht bulbs, spinners or similar devices, except where used for noncom [_rcial purposes. 8. Portable signs including but not limited to signs with wheels removed, attached temp rarily or permanently to the ground, structure or other signs, mount d on a vehicle for advertising purposes, parked and visible from the public right-af-way, except signs identifying the related business when the vehicle is being used in the normal day to day operations of tha . business, hot-air or gas-filled balloons or semi truck umbrellas used 10r advertising. 9. Signs painted diredtly on building walls unless approved by sign permit. I I 10. Illuminated signs Ir spotl ights gi ving off an intermittent or rotating beam existing as a collection or concentration of rays of light. 11. Revolving beacons, ibeamed lights or similar devices. 12. Signs supported by1a guy wire. . 13. No sign shall be e ected, placed or maintained by any person on rocks, fences or trees 14. No sign shall be e ected which will interfere with any electric light, power, telephon or telegraph wires or the supports thereof. . 15. Graphic design 16. Bi llboards. s without Special Use Permit. PERMITTED SIGNS IN RESIDENTI L DISTRICTS 1. Professional name pla e wall signs not exceeding two (2) square foot in area. 2. Memorial signs or tablets, names of buildings, and the date of erection when cut into a masonry surface or when constructed of bronze or other incombustible materi4l. Political signs as regulated. i Individual property ~ale, lease or rental as regulated. Bulletin boards, or Rublic information signs not over thirty two (32) square feet located ~nly on the premises of public, charitable or religious institutio1s, I Other signs, such asJneighborhood or project identification signs consistent with the ~eighborhood character, subject to Special Use Permit. I 3. 4. 5. 6. . 7 . PERMITTED SIGNS BY A SIGN PERMIT IN THE CENTRAL BUSINESS OR GENERAL COMMERCIAL DISTRICT The following signs are hereby permitted with a sign permit. General Requirements: All signs in the General Commercial, CA, or Central Business District are regulated by the following requirements: Number: One wall, monument, awning and canopy, or three dimensional sign is allowed per business. When a building or business abuts two or more public streets, an additional sign located on each street building face is allowed. Sign Plan: When there is more than one business or use in a building with more than one sign, a building sign plan shall be provided with the sign permit application. Permit Review: All signs in the Central Business District shall meet the approved Downtown Design Guidelines for signage. Other Requirements: See area, location and height requirements below for type of sign selected. . . A. Wall Si gns (1) Area. The total building signage shall have an aggregate area not exceeding one (1) square foot for each foot of such building face parallel or substantially parallel to a street 1 ot 1 in e . (2) Location. A wall sign shall not project more than sixteen (16) inches from the wall to which the sign is to be affixed. (3) Height. A wall sign shall not project higher than the parapet line of the wall to which the sign is to be affixed or fifteen (15) feet as measured from the base of the building wall to which the sign is affixed, whichever is lower. Wall signs above this height shall require a Special Use Permit. (4) Lighting. Externally illuminated or back lit letters are allowed, no internally illuminated signs. . (5) Special Conditions. Where a principal building is devoted to two (2) or more permitted uses, the operator of each such use may install a wall sign for their particular use. A sign plan must be submitted for the entire building. a. The total gross signage for the entire building shall not exceed one square foot for each foot of such building face parallel, or substantially parallel, to a street lot line with a minimum of twenty five (25) square feet per business. 8 B. Free Standing Signs (1) Area: The area of a monument sign shall not exceed thirty (30 square feet!. I (2) Location: 4 monument sign shall be located in any required yard but s~all have a setback of fifteen (15) feet from any point of v~hicular access, public roadway, or property line. i (3) Height: A ~onument sign shall not project higher than six (6) feet, as mdasured from the base of sign or grade of the nearest ro~dway, whichever is lower. . , (5) Landscaping: The area around a monument sign shall be 1 andscaped lor back 1 it letters. (6) Lighting: dxternallY illuminated or back lit letters are allowed, n~ internally illuminated signs. C. Awning and Canopy Si~n (1) Area. The Jross surface of an awning or canopy sign shall not exceed fif~y (50) percent of the gross surface area of the smallest f1ce of the awning or canopy to which such sign is to be affi led. . (2) An awning qr canopy sign shall not project higher than the top of thelawning or canopy or below the awning or canopy. D. Three Dimensional Si n . E. (1) The total !rea of a three dimensional sign shall be determined by enclosing the largest cross section of the sign in an easi y recognized geometric shape and computing its area shall not exceed nine (9) square feet. Projecting Sign I (1) The total ~rea of a projecting sign shall be six (6) square feet. I i (2) All prOjeC~ing signs shall be located on street level and easily vis ble from the sidewalk. (3) If light p ojecting signs, shall be externally illuminated. , , PERMITTED SIGNS BY A SIGN P~RMIT IN INDUSTRIAL PARK DISTRICTS All commercial, office and ~ilndustrial signs in all IP Districts are subject to the following conditions: 0 e (1) wall, free standing or awning, canopy sign per business is permit ed subject to the following requirements: A. Wall Signs . 9 . (1) Area. The gross surface area of a wall sign shall not exceed one (1) square foot for each building, parallel, or substantially parallel, to the building front lot line. (2 Location: A wall sign shall be located on the outermost wall of any principal building but shall not project more than sixteen (16) inches from the wall to which the sign is to be affixed. The location and arrangement of all wall signs shall be subject to the review and approval of the Community Development Director. (3) Height. A wall sign shall not project higher than the parapet line of the wall to which the sign is be be affixed or twenty (20) feet as measured from the base of the building wall to which the sign is to be affixed, whichever is lower. (4) Special Conditions. Where a principal building is devoted to two (2) or more permitted uses, the operator of each such use may install a wall sign upon his/her proportionate share of the building wall to which the sign is to be affixed. A sign plan must be submitted for the entire building with the following information: a. The total gross signage for the entire building shall not exceed one (1) square foot for each foot of such building face parallel, or substantially parallel, to a street lot line or a minimum of twenty five (25) square feet per business. . b. The locations, sizes, types and elevations of all signs. c. All signs shall be visually consistent in location, design, and scale. B. Free Standing Signs (1) Area: The gross surface area of a ground sign shall not exceed one hundred (100) square feet for each exposed face nor exceed an aggregate gross surface area of two hundred (200) square feet. (2) Location: A ground sign may be set back fifteen (15) feet from front or side property line. (3) Height: A ground sign shall not project higher than twenty five (25) feet, as measured from base of sign or grade of the nearest adjacent roadway, whichever is lower. C. Awning, Canopy. (1) Area: The gross surface area of an awning, canopy, or marquee sign shall not exceed fifty (5) percent of the gross surface area of the awning, canopy or marquee to which such sign is to be affixed. . (2) Location: A sign may be affixed to or located upon any awning, canopy, or marquee. 10 (3) Height: An awn ng, or marquee sign shall not project higher than the top of the awning, canopy or marquee to which such sign is to be affixed. . AUTOMOBILE SERVICE STATION IGNS: Automobile service stations are allowed one (1) wall sign and one (1) ground sign subject to the followi g conditions: (1) Wall Signs: Th re shall be no more than one (1) wall sign with a maximum sign a ea of one (1) square foot for each lineal foot of building front ge. (2) Free Standing igns: There shall be no more than one (1) free standing sign or each principal bui lding. A free standing sign shall be set b ck fifteen (15) feet from the front and side property line. A free standing sign shall not project higher than twenty (2 ) feet as measured from grade or contain more than sixty five (65), square feet of ,signage. (3 Service Bay an Island Identification Signs: Service bay and island identification signs are permitted providing direction or instruction to persons using the facility but containing no advertising material of any kind. Special Sign Height Limits Because of the character of Ithe area, including existing and proposed land use, special sign height limits for free standing signs are required for certain streets as follows: I (1) Curve Crest Bouleva d from South Greeley to Washington Avenue and Orleans from Washin ton Avenue to County Road 5 - six (6) feet. . (2) County Road #5 from Highway 36 to Croixwood Boulevard and South Greeley from Orlean to Highway 36 - twenty (20) feet. , I (3) Washington Avenue from Tower to Orleans Street - six (6) feet. Non-Conforming Uses (2) \ Non-conforming Sign! that are lawful on the date of the adoption of this ordinance shal have rights outlined in Chapter 31.01, Subd. 9 of the Zoning Ordin nce with respect to their alteration, extension, restoration and aba~donment. I I Any person violatin~ or failing to comply with any provlslon of this ordinance shall UPo'l conviction thereof be guilty of a misdemeanor. (1) . 11 . LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 7979 . Air Lift Doors American Linen Supply Arrow Building Center A T & T A T & T A T & T Battery & Tire Warehouse Boyum Equipment, Inc. Bryan Rock Products Capital Electronics, Inc. Carson Map Company Commissioner of Transportation The Courier Croix land Excavating Croixside Press Dauffenbach, Charlotte Earl F. Anderson & Assoc. Fire Engineering Goodwill Industries Goodyear Auto Service Gopher Sign Company Government Training Service Greeder Electric G & K Services Gun N Smith Hapdware Hank Don Harstad Company I. B. M. COrporation Junker Sanitation Service Labor Relations Associates Labor Relations Associates Lacal Equipment Lake Country Chapter Lakes Gas Company Lakeland Ford Trucks Lawson, Raleigh Marshall League of Mn. cities Insurance Magnuson & Dieperink Metropolitan Waste Control Commission Mn. Conway Fire & Safety Minnesota Correctional Facility Multi - Print Northern States Power Northern States Power . Doors at Garage Linen Service Ceiling Tiles Lease-Rentals Leased Equipment Long Distance Calls Batteries Ice Nozz Ie Crused Rock Repair Pager Charger Revision Maps Re-lamp Ad-Finance Director Services Leave Slips, Envelopes Sew Patches Signs Subscription September Expenses 12 Tires Traffic Paint Recycling workshop Services Uniform Rental 4 Guns Supplies Meter Mechanisms Maintenance Rolloff Boxes/Lift Mediation Services Work Session-Kriesel Equipment Parts Fire Safety-Ry1ander,Zepper Propane Horn Assy. Legal Services Balance Legal Services $ 48.00 21.45 369.27 126.40 41. 04 88.91 110.90 133.15 1,443.29 92.89 13 7 . 95 289.34 55.60 1,145.00 362.00 4.00 320.97 18.95 552.17 536.40 165 .00 60.00 1,823.50 950.15 1,064.00 48.17 555.21 151. 00 Stations 949.00 28.12 45.00 955.14 170.00 127.15 5.30 345.00 500.00 5,130.05 Sewer Service Charge Inspect Fire Exting. Patrol Logs Newsletter Gas Facilities Damaged Energy Charge 51,169.70 38.00 50.50 271.80 120.63 455.00 National P.S.D. Assn. Norwest Insuarnce Agency Palen/Kimball Compan~ Pilquist Radiator .1 Reedsburg Hardware St. Croix Animal She~ter St. Croix Car Wash Short Elliott Hendri kson Snap on Tools Snyder Bros. No. 26 Stafford, R. H. Wash'ngton County Treasurer stillwater Gazette Stillwater Township T. A. Schifsky & Son ~hompson Hardware United Building Cent U. S. West Communica Valley Auto Supply Valley Trophy Center Van-O-Lite, Inc. Van Paper Company Viking Safety produc s W. W. Grainger, Inc. i Yocum Oil Company Zee Medical Company ADDENDUM TO BILLS Amdahl, Chris Board of Water Commi sioners Motorola, Inc. Stillwater, City of Stillwater Photo Zepper, Allen Membership Fee Bond-Caruso Air Conditioning Repair Radiator Grader Chains September Charges Squads Washed Engineering Shipping/Handling Battery paks Inquiry Listings Publications Orderly Annexations Blacktop Supplies Garage Door Services Auto Parts Clock - Chial Bulbs-Spot Light Towels/Tissue Supplies Floor Scrubber Gas First Aid Supplies Shot Gun Keys Hydrant Extension Service Agreement Reimburse Petty Cash Photo Work Refund/Expenses Adopted by the Counc 1 this 18th day of October, 1988. APPROVED FOR PAYMENT 25.00 100.00 5,353.05 35.00 295.00 180.00 33.75 45,228.60 10.53 25.42 . 117.50 627.22 442.04 2 96 . 68 194.10 590.40 1,342.83 866.02 13 7 . 84 75.20 249.76 152.00 1,840.62 1,443.30 72.25 . 36.00 306.80 267.00 89.99 30.95 20.00 . . . . RESOLUTION NO. 7978 AMENDING RESOLUTION NO. 7971 APPOINTMENT OF ELECTION JUDGES BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that Resolution No. 7971 be amended as follows: Add the name of: He 1 en Stapanek 1118 W. Oak St. 430-2649 to the Alternate List. Adopted by Council this 18th day of October, 1988. MAYOR ATTEST: CITY CLERK . . . A & L, Inc. 6210 Jasmine Ave. Stillwater, Mn. 55082 Artisan Construction 241 Earl St. St. Paul, Mn. 55106 James Burton 1269 - 60th St. Hudson, Wi 54016 APPLICATIONS - October 18, 1988 CONTRACTORS General Contractor General Contractor General Contractor Dean & Associates, Inc. P.O. Box 1868 Minnetonka, Mn. 55345-0868 Savanna Designs, Inc. 3511 Lake Elmo Ave. No. Lake Elmo, Mn. 55042 General Contractor General Contractor 1 Renewal New New New New 4 WASHINGTON COUNTY ., Date: October 10, 1988 To: Washington County Township and City Clerks From: J. Scott Renne, Washington County Assessor Subject: New Tax Laws and Local Boards of Review Extensive changes were made to ~innesota's Property Tax System by the 1988 Legislature. Many of these changes are becoming effective with property taxes payable in 1989. The Washington County Assessor's Office offers to make a brief presentation covering the major points of these changes along wi th information aboll L a new format for ,Local Boards of Review at a Township Board or City Council Meeting. A tentative outline for the presentation is enclosed. I anticipate that the presentation would take about 15 minutes. If the Councilor Board opts to ha~e a presentation, I would appreciate being able to give it at the beginning of a meeting. Local Assessors. are invited to participate in the presentation in locally assessed areas. . 1989 Local Boards of Review would be held from April 1st to May 31st, 1989. Most Boards require t~o meetings, an initial meeting to hear the concerns of the taxpayers, and a second meeting, one or two weeks after the initial meeting, to allow the Assessors to follow up and report back to the Council/Board, where the final decisions are made. In the past our office has been represented at the first meeting, but frequently not the second meeting. In 1989 our office will be represented at both meetings. I would like to have both dates scheduled for all Jurisdictions prior to November 30, 1988. If I do not hear from a jurisdiction, I will assign the dates. Please call me at 779-5136 if you are interested in having the Property Tax Presentation or to arrange for 1989 Local Boards of Review. . .,! . . . Changes in Property Tax Laws and 1989 Local Boards of Review Presentation to Washington County Township Boards and City Councils J. Scott Renne, Washington County Assessor, 779-5136 Dennis Montague, Assistant County Assessor, 779-5137 I. Changes for-Property Taxes Payable in 1989 A. Terminology B. Truth in Taxation C. Handouts: 1. Dept. of Revenue 2. MN Taxpayer's Association 3. Matrixes - payable 1988 and 1989 II. Overall Property Tax IncreAses A. Handout from House Research B. MN increase $169.5 million Metro increase $161,5 million East Metro Suburbs increase $22.2 million C. Payable 1988 Mill Rates III. Equalization Issues A. Department of Revenue Directive for 90% - 100% Sales Ratio B. 1988 State Board of Equalization Changes C. Under-assessed property types 1. Article from Minnesota Real Estate Journal 2. Plans for 1989 and future assessments IV. 1989 Local Boards of Review A. Schedule- 1. Areas requiring two meetings will schedule both in advance 2. County Assessor's Office will have a representative at both meetings 3. April 1 - May 31, 1989 is the statutory time for Boards B. Issue at Local Boards are the valuation and classification as of the Assessment Date - not taxes, value trends or other tangents C. Format 1. Standardized forms for all Local Boards including: . - sign n sheet - folIo up worksheet - repor for reconvened meeting - minut s - repor for Department of Revenue - folIo up letter to individuals who appeal 2. Mayor ot Township Board Chairman is usually the Chairpefson for the Local Board 3. Objectiye is to handle all concerns in a profess onal, objective manner . . ---- .... . . BURUNGTON NORTHERN RAILROAD LAKES DIVISION 80 - 44th Ave. NE Minneapolis, MN 55421 October 10, 1988 City of Stillwater Council Members City of Stillwater City Hall 216 North Fourth St. Stillwater, MN 55802 Subject: Stillwater Downtown Development Plan After careful review of the Downtown Development plan which was presented on September 21, 1988, this office on behalf of the Burlington Northern Railroad would object to the following: 1. Any changes in zoning which would cause a change in its present use as a switching yard. 2. Any changes in zoning which would cause a decrease in value of the property or cause the impediment of sale of this property to another party for their use. Currently, Stillwater is needed as a switching yard by BNRR and we can only support the Downtown Plan which allows us to operate this yard until the need no longer exists or someone can pay to relocate us. We will continue to work with the City of Stillwater on this matter and support any efforts that mutually benefit both of us. c. '~-c;4ltt- t: E. Doggett! d / . . . QUESTIONS FOR VOTERS J.J 5CHOOL V1STR1CT 834 1. VOe..6 .the .6ecJLec.y 00 row .the money -u. .to be .6pen.:t 61L0m .the UPc.omi.n.g .tax levy .6ma.h. 06 opeJta.tiOYl.6a-t .the UrUveJL6Uy 06 Mhtne..6o:ta. oIL .the 11ta.n. Co n;tJr.a. .6 c.a.n.c/.a.e.6 ? 2. Me.6 Chool cU.6:tJr1d. .&adeJL6 be1.n.g .eth.i..c.a.il.y a.n.d moltO.-U.y lLe..6pon6-i.ble :to 1Le..6-i.denlA ht a6fung {PIL mOlLe money? 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Why alLeY/.'.t paILen.t6 told moJte? , , t- STILLWATER PUBLIC LIBRARY . 223 NORTH FOURTH STREET STILLWATER, MINNESOTA 55082 439-1675 LIBRARY BOARD MINUTES September 12, 1988 The regular meeting of the Board of Trustees of the Stillwater Public Library was held on Monday, September 12. Present: Hansen, Cass, Doe, Childs, Welshons, Schmidt, Morse, Marshall. Also present: Bertalmio. The agenda was adopted as written. The minutes of the August 1, 1988 meeting were approved as mailed. Communications 1. An invitation to the September 10th opening of the new Forest Lake Library was received. 2. A thank-you from Rivertown Restoration for the Library1s participation in the 1988 House Tour was accepted. Bills in the amount of $51,446.27 were approved for payment. . COMMITTEE REPORTS 1. Administration a. The Personnel Policy will be postponed until the October Board meeting. b. The Director1s evaluation will be completed during September for presentation at the October Board meeting. 2. Budget and Finance The Budget Hearing will be held with the City Council on September 15. 3. Building & Grounds a. Phase One of the Landscaping Project (4th Street side of building) is completed. b. Climate control will be worked on this fall. 4. Special Projects A local sale will held September 29 and 30 and October 1, 1988 to dispose of obsolete and unnecessary items. The Special Projects Committee will conduct the sale by silent auction. 5. The Washington County Library Laison reported on topics of interest to SPL. OLD BUSINESS 1. The Adult Programming Grant Application Committee will meet on September 28 for further discussion. 2. Long-Range Planning Committee: Critical Issues as defined by Staff were presented to the Board. It was moved that the Board adopt the September 1988 Report by the Long-Range Planning Committee as its official list of critical issues to act upon. The Library Director and the Board President will delegate responsibilities on this matter. ;~c . ..,.. ~ ~age 2 . 3. Lynne Bertalmio will meet with Jim Wells on Tuesday, September 13 to discuss and review the WCL/SPL Contract. NEW BUSINESS 1. The Rivertown Restoration House Tour will include the Stillwater Pub 1 i c Library buil di ng in its annual House Lour thi s comi ng Saturday. Board members will be on hand to act as hosts. 2. The Board moved to adopt the Emergency Policiesand'Procedures document. 3. The Board moved that no action be taken on a request from the Wadena City Library Board requesting support for additional funding for Regional Public Library Basic System Support Grants. MEMBER EDUCATION: Lynne Bertalmio made a presentation on the WCL/SPL relationship. Lynne further educated the Board on Networking Organizations. **Committee Reports for the October 3, 1988 Board Meeting should be received by September 27, 1988. The meeting was adjourned at 8:50 P.M. Respectfully submitted, . Jane Dickinson Cass Recordi ng. .Secretary . f.-.. .-.......,-4!1... 8 MINNESOTA-WISCONSIN BOUNDARY AREA COMMISSION . ','~ 619 SECOND STREET, HUDSON, WISCONSIN 54016-1576 . .. . Serving Our Sponsor States on the St. Croix . .' innesota Telephone and Mississippi Rivers since 1965 WISConsin Telephone 16121 436-7131 1715) 386-9444 Offoce Hours: 8 A.M. .5 P.M. Monday.Fridey October 17, 1988 Honerable Mayor Wally Abrahamson and Members of the City Council City Hall 216 North Fouth Street Stillwater, Minnesota 55082 RE: Draft Downtown Development Plan Dear Mayor Abrahamson and Members of the Council: I have reviewed the draft Downtown Development Plan, September, 1988 and offer the following comments on behalf of the staff of tpe Minnesota-Wisconsin Boundary Area Commission: 1. SECTION = Existing Conditions . Your recognition of the bluffs and the St. Croix River, adding to the "natural beauty and interest" of the downtown area, is to be commended and it is reflected in the plan. The plan inciudes several significant proposals to preserve and protect those elements. In particular, you note that "the riverfront is the most precious natural and cultural feature of Downtown Stillwater, and how its edge is used is of utmost importance." We agree. The intent of the Riverway regulations is to protect that feature through controlled development. 2. SECTION - Goals and Objectives We strongly support the following objectives stated in the plan: "Preserve the natural appearances of the entrances to Downtown, of the bluffs and hillsides, of the river valley." "Develop and administer design guidelines for new development, so that the integrity of the existing and surrounding buildings is maintained and new development is of a height, size, and design compatible with the best examples of existing development." . . . . page 2 downtown development "Establish height limits for new developments." (This is particularly important given the official Riverway boundary is so close to the river in the City of Sti1water. Please note the 35 foot maximum height restriction for all structures within the Riverway boundary as well.) "Establish screening requirements for utility areas and menchanica1 equipment." "Remove parking from the riverfront along Lowell Park as new parking becomes available and adequate spaces are available." "Develop a riverfront park and open space system including Lowell Park, the City owned property south of downtown, and Ko11iner Park." We, in particular, support this recommendation and suggest, at such time you develop specific site plans for areas within the Riverway district, that you notify the National Park Serive, the Wisconsin and Minnesota DNR's and our office. We extend an invitation to work with you to assure compatibility with the National Scenic Riverway. We support your objectives for landscaping, views and vistas, and the riverfront, in general. Each element serves to enahnce public awareness of the Riverway as an asset to the community and the region. We encourage you, within limits, to provide interpretive displays and signage in the park to explain to visitors the resource and efforts to protect it. 3. SECTION - Special Sites We support your intentions for Site #7 South Riverfront Property, particularly your efforts to revert the area to public use and control. Your design guidelines appear to meet the inent of the Master Plan for the National Scenic Riverway, to the extent you encourage efforts to "maintain natural appearance of site from the river and entering Stillwater along Highway 95 from the south." We support your intentions for Site #8, Ko11iner Park. Much of what happens here will depend upon the final decisions for a bridge across the St. Croix River. We invite you to work with the Riverway managing agencies on final site design. r._,.": #-. -~.. page 3 Downtown Development Plan i In general, we support tie extensive efforts you have made to guide future economic de e10pment in a manner that recognizes the natural resources an amenities of the river valley and supports the long-term p eservation and protection of those assets. The benefits are both economic and environmental. . As the largest city on the St. Croix National Scenic Riverway you are embarking on an 9Pportunity to be a positive example in this valley and for other regions where cities are bounded by or part of our National andlState parks, Riveways, and Monuments. I I am sure you recognize fhe benefits of such association. At the same time, you recog ize the constraints. You are doing a great job of recognizing the benefits and attempting to work within the constraints. ICongratu1ations on your efforts and best wishes in the years! ahead as you strive for implementation. ! ' Please call upon our office for assistance as it is appropriate, in particular when you begin work on specific design work within the boundaries of the National Scenic Riverway. Sincerely, ~<d~' Dan McGuiness t Associate Executive Dire tor cc: Dick Cool, Commissioner Lake1and, Minnesotal Randy Schumacher, CI~airman St. Croix Regional pommittee Steve Russell, Cit~ Planner, Molly Shodeen, Minnesota DNR Tony Andersen, Nat~ona1 Park I I I I i I ! - . Stillwater Service . -1- ......... " I Oct.. 1~) )q &'?? : 7P: 3+/11 wo..kC,ei Jy COtAY\(:i .,,~-:!l'?e.i}1.).e~ed-i'o'y) oJ-Lt.?,., JClY'd f).Yld -ztiJ S~~€e..+..s Ili.,~tiJL~Y'js.)-he Ad-ilhYy.JleY>k~ cP./;,}iJl..ard~-l; "I fhorP<jhG. (Efhrd ho nc/ Ie S i^e I" I-Ji/e.Iy_.J?eCtVy()J1c) h J~h-0peed CfUto +va.f~)l-) I ~ t.J/i-hDtA.J. .:s)CJew~)Jc.5 J I hCLS heavy fJLde~1-r)aJ1 fraF,yc- LCehkY' aP t'\~ jW//h (Y)t:H1~ S~O(f;)15 anc[) Co-nse.gueYlfly) Qh)jclreYl )..i [IAOd'prPceeds u...n()hsfyu~led -P'or.;sOfY)e- ~ blec.k..s [CGreeley ....+0 ~ tb~-J-reei) wlJ-hDU I- .:slop oS1fJnS. I ' I i :lnirsec.)IPnJ al AheaJ1C! 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