Loading...
HomeMy WebLinkAbout1993-09-07 CC PacketSPECIAL MEETING 3 4. REGULAR MEETING RECESSED MEETING 3:00 P.M. AGENDA 1. Discussion of Proposed 1994 Budget. • 4:30 P.M. AGENDA ,1 DIVIDUALS & DELEGATIONS 1. Don Theisen, Washington Co. Public Works - Discussion of County Rd. #5 Construction issues. /2. Marguerite Rheinberger - Permit Requests for various Sesquicentennial Events. Diane Rollie - Request for funds for Wild West Days. CALL TO ORDER INVOCATION • j ROLL CALL `APPROVAL OF MINUTES - Special & Regular Meetings - August 17, 1993. INDIVIDUALS, DELEGATIONS AND COMMENDATIONS 1. George McFadden - Request tor possible ordinance governing speedboats on Long Lake discussion of Long Lake Regulations. /2. Tim Schmolke - Update on Solid Waste issues. STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Dir. 10. AGENDA STILLWATER CITY COUNCIL September 7, 1993 4. Comm. Dev. Director 7. Fire Chief 5. Parks & Recreation 8. Building Official 6. Consulting Engineer 9. City Attorney City Clerk 11. City Coordinator 7:00 P.M. AGENDA 1 3:00 P.M. 4:30 P.M. 7:00 P.M. UBLIC HEARINGS 1. This is the day and time for the Public Hearing to consider a possible second reading of an ordinance amendment rezoning 11.5 acres of land from Bus.Pk.- Indus. to Multi- Family Residential Medium Density (RCM) located north of Curve Crest Blvd. & east of Courage St.Croix Center, Case No. ZAM /93 -40, Leonard & Elizabeth Feely, Applicants. Notice of the hearing was published in The Gazette on August 27, 1993 and mailed to affected property owners. This is the day and time for the Public Hearing to consider a Variance to the rearyard setback requirements (25 ft. required, 20 ft. requested) for the construction of a home at 2047 Glen Dr. in the RA, Single - Family Residential Dist., Case No. V/93 -46, Geraldine A. Freels, Applicant. Notice of the hearing was published in The Gazette on August 27, 1993 and mailed to affected property owners. This is the day and time for the Public Hearing to consider a Variance to the frontyard setback requirement (30 ft. required, 20 ft. requested) for the construction of a 23 ft. by 26'ft. garage located at 817 So. Fifth St. in the RB, Two - Family Residential Dist., Case No. V/93 -48, Steve Hesse, Applicant. ./ Notice of the hearing was published in The Gazette on August 27, 1993 and mailed to affected property owners. �. This is the day and time for the Public Hearing to consider a Variance to the side & rearyard setback requirements (5 ft. side & rearyard required, 2 ft., 8 in. proposed) for the construction of a garage located at 912 W. Laurel St. in the RB, Two - Family Residential Dist., Case No. V/93 -49, Connie F. Devich, App scant. Notice of the hewing was published in The Gazette on August 27, 1993 and mailed to affected property owners. 5. This is the day and time for the Public Hearing to consider a second reading of an ordinan :e amendment to the Zoning Ordinance, Section 31.01, regulating development on restrictive soils, Case No. ZAT /93 -5, City of Stillwater, Applicant. Notice of the hearing was published in The Gazette on August 27, 1993 and mailed to affected property owners. UNFINISHED BUSINESS L/1. Cooperative Agreement; with Minn. Historical Society for Adaptive Reuse Study of Historic Ter itorial Prison site. �. Presentation of Feasi ility Study for Stillwater Market Place Project. . Discussion of Myrtle Street Storm Sewer, L.I. 284. ,-4. Update on Street Maintenance; Sidewalk Improvement Project, L.I. 274; and Detention Basin Study. y 5. Approval of 1993 Labor Agreement - Teamsters Local 320 (Police). NEW BUSINESS 1. Review of proposal fo' development of single family house located off of end of Willard Street requiring sewer and water service extensions. Brad / 7 Benson applicant. 2. Approval of agreement for curbside recycling grant funds (Washington County). 1.7 3. Award of bid for traf =ic signal - Curve Crest Blvd /Greeley St. 4. Approval of Maintenance Agreement for Traffic Signal System, Greeley St. & Curve Crest Blvd. P ETITIONS, INDIVIDUALS & DELEGATIONS (continued) CONSENT AGENDA 1. Resolution Directing Payment of Bills (Resolution No._93 -160). 2. Applications (list to be supplied at meeting) 3. Permit to Consume, Chili Cook -off, Sept. 26 - Downtown Council. 4. Submit claim to insur agent from Chrystal Mueller regarding damage to yard from improper drainage. 5. Application for Payment No. 3, No. 4th St. & W. Wilkin St. Ravine. 6. Utility Bill Adjustments. COMMUNICATIONS /REQUESTS 1. Jeanne Schwietz - Supjorting construction of S.E. Sanitary Sewer Project. 2. Washington County 1994 -1998 Capital Improvement Plan. 3. City of Sandstone - invitation to LMC Regional Meeting on Oct. 6. 4. LMC memo regarding regional meetings. COUNCIL REQUEST ITEMS /STAFF REPORTS (continued) ADJOURNMENT Printed on Recycled Paper WASHINGTON COUNTY PUBLIC WORKS DEPARTMENT PARKS • HIGHWAYS • FACILITIES 11660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082 -9573 612- 430 -4300 Facsimile. Machine 612- 430 -4350 COUNTY STATE AID HIGHWAY 5 (CSAH 5� CORRIDOR IMPROVEMENT PROJECT DISCUSSION WITH STILLWATER CITY COUNCIL SEPTEMBER 7, 1993 AGENDA 1. INTRODUCE CONSULTANT PROJECT MANAGER - GLENN SCHREINER, SEH 2. TIMING OF PROJECT IN 1994 VERSUS FUTURE (attached) 3. 4 -LANE TEMPORARY TRANSITION LAYOUTS 4. PROJECT SCHEDULE 5. NEXT STEPS - meet with City staff to detail design elements requiring City cost - prepare preliminary plans and estimates - present to City for review and preliminary approval 6. GENERAL DISCUSSION EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION Donald C. Wisniewski, P.E. Director Public Works /County Engineer John P. Perkovich, Deputy Director Operations Division Donald J. Theisen, P.E., Deputy Director Technical & Administrative Division James D. Hanson, P.E. Transportation Engineer Richard D. Herold, P.E. Design /Construction Engineer Edward Kepler, Facilities Operations Manager Printed on Recycled Paper COUNTY STATE AID HIGHWAY 5 CORRIDOR IMPROVEMENT PROJECT TIMING ISSUE: Should the CSAH 5 p -oject be completed in 1994 or should it be delayed until it can be done concurrently with the MNDOT Trunk Highway 5 bridge lowering project? RESPONSE: This department: recommends that this project be completed in 1994 and not be delayed to the MNDOT tirr etable. The justification to support this position is as follows: 1. Development in the area Traffic levels along the CSAH 5 corridor will be increasing to a level that cannot be safely or effectively managed on the present road geometrics. Major new traffic generators include they new Stillwater Area High School and the recently approved Target /Cub Food development. If CSAH 5 is not impr ved in 1994, traffic congestion will occur and temporary channelization and signals at some intersections would be necessary. This would require funding of temporary items with limited effectiveness. Completion of the project in 1994 will allow construction of a proper facility BEFORE major traffic problems occur. 2. MNDOT timing MNDOT staff has infc'rmed us that the Trunk Highway 5 bridge work now has a tentative letting date of November, 1997. This is too long for CSAH 5 to operate under temporary measures and stressed operations. Future reconstruction would also disturb the access to the new developments. 3. Benefits to MNDOT project The completion of CE AH 5 before the MNDOT bridge work may provide additional options to stage traffic while the bridge is being replaced. This will reduce the impacts of the bridge project work. 4: Project Funding County funds have b programmed for this project in 1994. These funds would need to be used on other county projects if the CSAH 5 improvement was delayed. The availability of funds in 1997 or later is not guaranteed. 5. Temporary transition s A temporary transition from the CSAH 5 project limits to the MNDOT bridge work has been designed v%hich will provide a safe temporary connection. This will be presented in detail during the City Council meeting. EQUAL. EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION • • TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: September 1, 1993 RE: FUEL PURCHASING Background The City Council has previously approved the policy of purchasing fuel at the "FINA" gas stations in Stillwater. At that time, the other gas station in Stillwater (Erickson Post) did not have an adequate method of accounting for city fuel purchases. After the City Council approval, Dick Zimmerman of Erickson Post approached the city with the possibility of installing a card system and requested the City's cooperation to investigate this further. Analysis I have since met with Mr. Zimmerman to discuss the proposed card system that he is willing to install for the City's use. There are several advantages to modifying the previous City Council action to purchase gas from Erickson Post rather than "FINA ". Conclusion 1) With the card system, the City would have the fuel available at all hours. The station would not need to be open in order to operate the card system and obtain fuel for vehicles or equipment. 2) Mr. Zimmerman would be able to credit the City's excise tax (.14 cents per gallon) on each monthly invoice based on actual gallons purchased. If we went with FINA, the City would need to file a form quarterly with the IRS to get this refund and wait for the money. Mr. Zimmerman is willing to install the card system at "no charge" to the City and obtain the excise tax refund from his wholesalers and pass this on to the dity with the billing. The card system will provide the internal control and accounting reports necessary to track the fuel used. Recommendation M E M O R A N D U M I would recommend the City Council direct staff to set up the fuel purchasing and card system at the Erickson Post gas station. • STAFF REQUEST ITEM DEPARTMENT Finance MEETING DATE September 7, 1993 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request to purchase four - drawer file cabinet FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Cost is approximately $250 and included in the budget ADDITIONAL INFORMATION ATTACHED: YES NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE CO CIL MATER1. P C T. �/ SUBMITTED BY / 4 # DATE: f --/ 2 ` / .�/ 3 • • STAFF REQUEST ITEM DEPARTMENT Finance MEETING DATE September 7, 1993 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request for the purchase of a Sony Transcriber (SON -M -2000) and a Sony Recorder (SON- BM540) . FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The total cost is $422.96 plus tax. Funds are in the budget. ADDITIONAL INFORMATION ATTACHED: YES NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNT L MATERIAL CKET. • SUBMITTED BY: �� i /"1/ DATE: �c —� • • STAFF REQUEST ITEM DEPARTMENT Finance MEETING DATE September 7, 1993 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request to attend AICPA Governmental Training Program in Atlanta. The seminar offers advanced training and seminars in NEW GASB (Governmental Accounting Standards Board) standards and reporting specifically for governments. FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Estimated Cost:$ 645.00 - Conference 335.00 - Airfare 425.00 - Meals, Hotel $1,405.00 - Total Funds arP in 'thP budget. ADDITIONAL INFORMATION ATTACHED: YES X NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUAIL MATERIAL PAC T. 411 SUBMITTED BY: A, / / //k _ ' f)'`- DATE: 9-7-75 *Register beforeSeptenberir l99San get $50 off! , *Or save $70j per registrant it threeo rz 'rnora register frorrr yourcompany a tt tha,same timer (S ee- Registrationupage for more: detai 5:00PM- 7:OOPM Registration and Message Center Open Nl y, Gin .25 ; :3OAM- 4:50PM Registration and Message Center Open 7:3OAM- :,:.:OAM Continental Breakfast 3:30.1 -;0: iOA„1 General Session Update Compendium: NFP /Federal /GASB William A. Broadus, Jr., CPA, W.A. Broadus, Jr., PC, Manassas, VA James R. Fountain, CPA, GASB, Norwalk, CT Kenneth D. Williams, CPA, Coopers & Lybrand, Syracuse, NY • Program overview • Standards overview • Audit requirements overview 10:10AM- 10:30AM Break 1'11: 11 GASB Update James R. Fountain, CPA, GASB, Norwalk, CT • Find out how GASB is modifying the accounting and reporting requirements in seven categories: financial resources, budgetary resources, cash flows, interperiod equity, capital resources, financial condition, and service efforts and accomplishments 11 Introduction to Not - For - Profit Accounting Lela (Kitty) D. Pumphrey, CPA, Idaho State University, Pocatello, ID • Learn to identify voluntary health welfare organizations • Find out how to determine the unique reporting model distinctions between various NPOs • See how funds are structured and about proper financial statement presentation 13 GAAS and GAS Update William A. Broadus, Jr., CPA, W.A Broadus, Jr., CPA, PC, Manassas, VA Learn about: • New attestation: standard on reporting on internal controls • New proposed standards on compliance attestation • New proposed revisions to Yellow Book 14 CFO Update Dale C. Williams, CPA, Deputy Assistant Inspector General for Financial Audits and Operational Support, SBA, Washington, D.C. • The CFO Act: What is it? What do you get out of it? What is the auditor's role, and what are the hot issues to date? 15 Revised HUD Audit Guide • Peter a Bell, CPA, Office of the Inspector General, HUD, Washington, D.C. • Audit requirements for nonprofits with HUD projects • Testing compliance with specific laws and regulations • Revised reporting requirements for all auditees 12:10PM- 1:10PM Lunch • Accounting Principles and Financial Reporting—Introductory Dr. Rhoda lcerman, CPA, Florida State University, Tallahassee, FL A hands -on approach to the essentials: • Principles and terminology • GASB pronouncements • Methods to develop financial statement content and format FASB Standard on NFP Reporting Display Kenneth D. Williams, CPA, Coopers & Lybrand, Syracuse, NY • Basic requirements • Reporting flexibility • Reporting guidance :Developing and Reporting Service Efforts and Accomplishments (SEA) Information James R. Fountain, CPA, GASB, Norwalk, CT Explore: • How to develop relevant measures of perfor- mance • Ways to improve the reliability of performance information • How to use this information for management and oversight of programs Inspector General Desk Reviews and QCRs George A. Rippey, CPA, U.S. Department of Education, Office of Inspector General, Washington, D.C. Terrill W. Ramsey, CPA, Department of Education, Office of the Inspector General, Washington, D.C. • What IGs look for and the guidelines they use to perform these reviews • Results of the desk reviews • What com- mon audit quality problems have been found • 22 'o Sampling Dr. William A. Hillison, CPA, CMA, Florida State University, Tallahassee, FL • See how to use attribute sampling for test of controls • Learn how you can apply the concepts of dollar unit sampling or PPS sampling 2:5C- ',1 -3: C \I Break ! 21 Continuation of session 16 •�� Audits of District Schools • - = New Standards on NFP Contributions 5:OGPM- a:OOPM Reception Kenneth D. Williams, CPA, Coopers & Lybrand, Syracuse, NY An in -depth look at the issues surrounding contribu- tions fot non - profits, including: • Definition issues • Recognition criteria • Reporting requirements Repeat of session 11 OMB Update Norwood J. Jackson, CPA, Office of Management and Budget, Washington, D.C. • Proposed revisions to A -87 • New revisions to A -21 • New revisions to A -110, Common Rule and Compliance Supplement David W. Martin, Office of the Auditor General, Tallahassee, FL • Planning a school district audit • Assessment and reporting of internal control deficiencies • Common legal compliance and financial reporting audit issues ?:30AM- 4:5OPM Registration and Message Center Open •- : DAM- 3:3OAM Continental Breakfast ? o Continuation of session 21 • SOP 92 -7 Harold Monk, CPA, Monk & Davis, Gainesville, FL • Purpose of the SOP • Planning and performing audits • Reporting on audits 3 Proposed Revisions to Audit and Accounting Guide for State and Local Government Lela D. "Kitty" Pumphrey, CPA, Idaho State University, Pocatello, ID • Major proposed revisions • Accounting, auditing and reporting - - CFO Form and Content Dale C. Williams, CPA, Deputy Assistant Inspector General for Financial Audits and Operational Support, SBA, Washington, D.C. • Preparing the principal statements, overview and sup- plemental information • Audit issues; practical approaches 3 Popular Reporting D. Scott Showalter, CPA, KPMG Peat Marwick, Indianapolis, IN • Learn why popular reports are being issued • Review examples of different types of popular report • Discuss the recent SOP on popular reporting 10:10AM- 10:30AM Break " 11 Jy 31 Continuation of session 26 32 Understanding, Assessing and Testing Internal Controls —NFP Norwood J. Jackson, CPA, Office of Management and Budget, Washington, D.C. • Practical approaches to meeting the requirements of A -133 • How to assess control risk relevant to compliance requirements of A -133 • Documenting the understanding, assessment and testing of controls " Internal Controls —State and Local Government D. Scott Showalter, CPA, KPMG Peat Marwick, Indianapolis, IN • How to meet the requirements of A -128 • Ways to assess control risk of the compliance requirements of A -128 • How to document and understand the assessment and testing of controls 3 ` 1 Student Financial Aid Audits George A. Rippey, CPA, U.S. Department of Education, Office of the Inspector General, Washington, D.C. • Current requirements and future plans for auditing SFA at schools • Audits of lenders participating in the Federal Family Education Loan Program • Audit coverage of servicers Pensions and PERS Patrick F. Hardiman, CPA, Deloitte & Touche, Wilton, CT • Characteristics of pensions • _Employee a :counting and reporting • PERS accounting and reporting 12:10PM- 1:10PM Lunch u Compliance Auditing —State and Local Government D. Scott Showalter, CPA, KPMG Peat Marwick, Indianapolis, IN • Find out how to perform compliance tests • What are the compliance audit requirements for A -128? • Learn how to implement SAS 68 Compliance Auditing —NFP Norwood J. Jackson, CPA, Office of Management and Budget, Washington, D.C. • Find out how to perform compliance tests' • What are the compliance audit requirements for A -133? • Learn how to implement SAS 68 3 Financial Reporting and Footnote James Dodson, CPA, Porter, Muirhead, Cornia, and ward, Casper, WY • Obtain understanding of various levels of financial report- ing under GAAS, Yellow Book, and the Sin le Audit Act of 1984 • Learn to identify common footnote deficiencies Exposure Draft on Joint Activities Kenneth D. Williams, CPA, Coopers & Lybrand, Syraci Ise, NY • Definitions • How to use the decision tre • Allocation methods ' Reporting Entity Patrick F. Hardiman, CPA, Deloitte & Touche, Wilton, ;T • The financial reporting entity concept • Definition of financial reporting entity • Primary governments; Component units 2:50PM- 3:10PM Break Small Government Financial Rep Dr. RhodaJcerman, CPA, Florida State University, Tat • Find 6ut who the small government is • financial reporting issues • Learn reportin - Repeat of session 27 Single Audit Studies -r rting Issues ahassee, FL Discuss alternatives Thomas C. Howie, CPA, U.S. General Accounting Office, Atlanta, GA George A. Rippey, CPA, U.S. Department of Education, Office of the Inspector General, Washington, D.C. Terrill W. Ramsey, CPA, Department of Education, Office of the Inspector General, Washington, D.C. • Update on the GAO single audit study • PCIE recommendations to improve the single audit process • What is needed to implement single audit changes 44 Audit Working Papers James H. Jerrie!, Jr., Executive Deputy Auditor General. State of Florida, Tallahassee, FL • Working paper requirements under GAAP and GAS • Types and examples of audit evidence • Common working paper deficiencies * Audits of Public Housing Authorities Kathryn Inclan, Regional Inspector General for Audit, HUD, Atlanta, GA James McKay, Assistant Regional Inspector General for Audit. HUD, Atlanta, GA • Summary of problems discussed in OIG audits of public housing authorities • Overview of planned new audit guides for public housing authorities Ztlecinacialy, �cfrdie', 027 7:30A n- 4:50PM Registration and Message Center Open 7:30A JI- 3:30AM Continental Breakfast laft% . .'7 46 Capital Assets & Proprietary Funds Lela D. "Kitty" Pumphrey, CPA, Idaho State University, Pocatello, ID • Capital asset accounting and financial statement presen- tation • Managing capital assets • Role of capital assets in fee /rate setting 4 ° College and Universities (OMB Circular A -21) Edward M. (Ted) Tracy, U. S. Department of Health and Human Services, Washington, D.C. Richard G. Sullivan, U.S. Department of Health and Human Services, Washington, D.C. • Basic circular requirements, including: allowable costs; direct vs. indirect costs; development and submission of indirect cost rate proposals, and the negotiation of indirect cost rates • Recent changes; future expectations and discussion of problem areas 43 Auditing Performance Measures Sam M. McCall, CPA, Executive Deputy Auditor General, State of Florida • The auditors role in the development of performance measures • Desired attributes of performance data — verifiability, reliability, and validity • Distinguish between measures of economy, efficiency, and effectiveness 49 FASAB Dale C. Williams, CPA, Deputy Assistant Inspector General for Financial Audits and Operational Support, SBA, Washington, D.C. • What is it? • Board issued standards • What to expect in the future 5 ° Fraud Auditing Arthur Hayes, Jr., CPA, Department of State Auditors, Nashville, TN • Typical fraud scenarios • Legal considerations • Special tools 10:10AM- 10:30AM Break • STAFF REQUEST ITEM DEPARTMENT /- fir MEETING DATE y'- 7- � DESCRIPTION OF REQUEST (Briefly outline what the request is): A / e /c' is; S 1? c \S R I ✓1 k L}-' 7i r' ./4? z°../ -; FINANCIAL IMPACT (Briefly outline the cots, if any, that request and the proposed source of the funds needed to Yr / © n .4 /Q I /41 / ,4`7�'- /1 'c 1 e Cos? � � 00o ' ADDITIONAL INFORMATION ATTACHED: YES NO ___AL o are associated with this fund the request) _/ 4 ✓- 'l,''Je /7 4S ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO • PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY: / / I 0 - .S 4- DATE: • • • STAFF REQUEST ITEM DEPARTMENT Parks MEETING DATE September 7, 1993 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request to transfer classification to Dave O'Brien from the Parks Department to the Lily Lake Arena as Zamboni Operator /Janitor FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) $5.70 per hour as part -time Zamboni Operator /Janitor. Funds are availahla in the Aram hurg t ADDITIONAL INFORMATION ATTACHED: YES NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COU PACKET. SUBMITTED BY: (7) DATE: 1-� -_� • • DEPARTMENT / (4ee k 1 STAFF REQUEST ITEM MEETING DATE 9- 7 DESCRIPTION OF REQUEST (Briefly outline what the request is): A/, � S P i l/ /0.0,5 71,9// 7 ,A2 k / yi 7 ,P.401C 4 t/ P i A i2 / A/4 ` � 1 Ale -( pert 1 4 12 7/l o° t-..) f A4v e "9 �NC /2 / C/h /fin 7;4if /7 C0_5 10 0 sr IV( >e fi 4 4 T a ` 1 7,. .47Iz e((cz ?/ c/ )L, FINANCIAL IMPACT (Briefly outline the cots, if any, that request and the proposed source of the funds needed to i 4/ 7 ,.4 ADDITIONAL INFORMATION ATTACHED: YES NO fC are associated with this fund tkie request) ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY: 777;01 / " 101/11 .5' h DATE: 2 2 - /.? • DONALD L. BEBERG CHIEF OF POLICE 93 -77 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M O R 2 N ID 1.7 M TO: MAYOR HOOLEY AND THE C ITY COUNCIL FROM: D.L. BEBERG , CHIEF OF POLICE U , DATE: SEPTEMBER 2, 1993 RE: D.A.R.E. OFFICER TRAINING $ 350.00 TUITION $ 45.00 MILEAGE $1,279.76 OFFICERS WAGES $1,071.00 PART -TIME OFFICERS WAGE PACKAGE 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response / Assistance: 911 TIMOTHY J. BELL CAPTAIN I AM REQUESTING PERMISSION TO SEND ONE OFFICER TO D.A.R.E. TRAINING SCHOOL IN NOVEMBER 1993 TO SUPPLEMENT THE TWO D.A.R.E. OFFICERS WE CURRENTLY HAVE. THE TRAINING CLASS RUNS FROM NOVEMBER 29th THROUGH DECEMBER 10th. THE DIRECT COST FOR THIS IS $350.00 FOR THE 2 WEEK SCHOOL. THE HIDDEN • COSTS ARE PROVIDING TRANSPORTATION TO AND FROM SCHOOL (EITHER TAKE A SQUAD CAR OR PAY MILEAGE - TOTAL MILEAGE IS ABOUT 180 MILES), THE OFFICERS WAGES AND THE COST OF REPLACING THE OFFICER AT TRAINING ON THE PATROL SCHEDULE. WE WOULD BE ABLE TO USE THE NEW D.A.R.E. OFFICER FOR THE SECOND SCHOOL SEMESTER WHICH STARTS THE FIRST WEEK IR/FEBRUARY. JUSTIFICATION FOR ASKING FOR AN ADDITIONAL D.A.R.E. OFFICER IS IN PART DUE TO THE ADDITION OF 4 D.A.R.E. CLASSES THIS SCHOOL YEAR, LAST YEAR WE HAD A TOTAL OF 12 CLASSES. THIS SCHOOL YEAR THE TOTAL WILL BE 16 CLASSES. OAK PARK SCHOOL - 1 ADDED CLASS CHARTER SCHOOL AT THE OLD WASHINGTON SCHOOL CAMPUS - 1 ADDED CLASS JUNIOR HIGH SCHOOL - 2 ADDED CLASSES (Magnet School) OUR JUVENILE OFFICER HAS TO HAVE ADDITIONAL TIME FOR JUVENILE INVESTIGATIONS AND THE OTHER POLICE /SCHOOL LIAISON WORK THAT HAS TO BE DONE. THE TWO D.A.R.E. OFFICERS WE CURRENTLY HAVE ARE STRETCHED TO THEIR LIMITS. IF WE CANNOT TRAIN AN ADDITIONAL OFFICER FOR THE D.A.R.E. PROGRAM WE WILL, OUT OF NECESSITY, NOT TAKE ON THE ADDITIONAL 4 CLASSES THIS YEAR. • • • SPECIAL MEETING STILLWATER CITY COUNCIL MINUTES August 17, 1993 The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None Also Present: Others: Ed Cain City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Consulting Engineer Moore City Planner Pung - Terwedo City Clerk Johnson Press: Julie Kink, The Courier 4:30 P.M. Update on Levee Wall Funding Ed Cain, Legislative Consultant, presented an update on the progress of funding for the Levee Wall and offered suggestions to ensure that this funding may be received. Motion by Councilmember Kimble, seconded by Councilmember Funke authorizing Ed Cain, Legislative Consultant, to proceed with the proposal Option #2, adjusting the report placing the Levee Wall in an emergency situation; working with Staff on the necessary reports and authorizing further expenses of $8,500 as outlined by Mr. Cain. (All in favor). A short discussion followed regarding the Southeast Sanitary Sewer Project and whether any public funds were available. Ms. Deblon stated that the existing programs either do not apply or do not have funds available for this project. It was suggested that possibly there are other programs or special legislation may be needed. BUDGET WORKSHOP Finance Director Deblon presented the worksheets relating to the preliminary 1994 Budget which stated that the general tax levy was increased 2.5% over 1993 with a debt service levy increase of 52% over 1993 due to the additional debt levy for the 1993 bonds. Capital Outlay, expenses for the Library, Ice Arena and various departments were discussed. Ms. Deblon noted that the proposed budget has to be adopted by September 15. Mayor Hooley suggested a review of Library expenses by committee and requested Council to suggest names and refer them to Finance Director 1 Stillwater City Council Minutes August 17, 1993 Special Meeting 1 Deblon. A discussion' followed of the General Fund and Council suggested meeting with Department Heads for explanation of the requests. Council scheduled a Budget Workshop meeting for 4:30 P.M. August 31, 1993 with Department Heads. RECESS Council recessed the meeting at 6:50 P.M. ATTEST: CITY CLERK 2 MAYOR • • • REGULAR MEETING STILLWATER CITY COUNCIL MINUTES August 17, 1993 The Meeting was called to order by Mayor Hooley. 7:00 P.M. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None Also Present: Press: Others: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Public Works Director Junker Consulting Engineer Moore City Planner Pung - Terwedo City Clerk Johnson Julie Kink, The Courier Rod Amland, Stillwater Gazette Mark Herwig, St. Croix Valley Press Sam Griffith, HRA, Ron Langness, Springsted, Inc., Leonard Feely, Dave Swanson, Tom O'Brien, Duane Arndt; George McFadden, R. Kilty, Ed Cain, Mark Desch, Mark Walker, Steve Seeman, Dennis Balyeat. APPROVAL OF MINUTES Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the minutes of the Special Meeting of July 27, 1993 and Regular & Recessed Meetings of August 3, 1993, as presented. (All in favor). INDIVIDUALS, DELEGATIONS & COMMENDATIONS Steve Seeman, 2180 Oak Glen Circle - Request for City help to alleviate drainage problems in Heifort's Pond Mr. Seeman stated that the level of the pond has risen and is affecting many of the trees bordering the pond. He presented a petition from neighbors requesting City help. The City boundary runs through the middle of the pond, with the remainder in Stillwater Township. Extensive discussion followed with City Staff and Council, with a suggestion for a temporary procedure of pumping the pond. Motion by Councilmember Funke, seconded by Councilmember Kimble to allow two pumps to be used to alleviate the drainage problems of Heifort Pond from 7:00 A.M. to 4:30 P.M. Discussion followed. Motion by Mayor Hooley, seconded by Councilmember Cummings to amend the previous motion to use one pump to alleviate the drainage problems of Heifort 1 Stillwater City Council Minutes August 17, 1993 Regular Meeting Pond and direct the City Engineer to investigate the costs for a permanent solution to the problem. (All in favor). Mark Walker, 333 W. Aspen St. - Request for inspection of sidewalk & discussion of clean -up of residential property Mr. Walker requested is review of his sidewalk and a bid price in order to get the work done. Mir. Moore replied that this could be done about Sept. 1. Mr. Walker also stated that Code Enforcement Officer Miller sent a notice requesting clean -up of his property, but Junker Sanitation will not pick up the brush which he has put into four foot bundles. Council advised Mr. Walker to write a letter to the Dispute Resolution Committee. 1. Ron Langness, Springsted, Inc. - Possible Award of Bid on Sale of the following bonds: a. $1,000,00U G.O. Tax Increment Bonds, Series 1993A b. $1,400,000 G.O. Improvement Bonds, Series 1993B c. $1,840,000 G.O. Capital Outlay Bonds, Series 1993C Motion by Councilmember Funke, seconded by Councilmember Cummings to adopt the appropriate resolution awarding the sale of $1,000,000 G.O. Tax Increment Bonds, Series 1993A to FEES Investment Services, Inc. (Resolution No 93 -151) Ayes - Councilmembers Boclovick, Cummings, Funke and Kimble. Nays - None Abstain - 1, Mayor Hooley Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resoluticn awarding the sale of $1,400,000 G.O. Improvement Bonds, Series 1993B to Robert W. Baird & Co. (Resolution No. 93 -152) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and :Mayor Hooley. Nays - None Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution awarding the sale of $1,840,000 G.O. Capital Outlay Bonds, Series 1993C to FES Investment Services, Inc. (Resolution No. 93 -153) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 2. Tom O'Brien, Simonet's - Request to park semi - trailer on Nelson St., between Main & Water Streets on Oct. 16 & 17. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the request of Tom O'Brien, representing Simonet's Furniture, to park a semi - trailer on Nelson S., between Main & Water Streets, on Oct. 16 & 17, 1993. (All in favor). 2 • • • • • Stillwater City Council Minutes August 17, 1993 Regular Meeting 3. Dave Swanson - Request for Sesquicentennial parade funds, for Sept. 11, 1993. Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the request for Sesquicentennial parade funds, as outlined by Dave Swanson. (All in favor). Mr. Swanson was directed to review the parade route with the Sesquicentennial Committee and possibly change it to the old route used for Lumberjack Days parades. 4. Kathy Miron - Community Volunteer Services - Request for continued funding for the Stillwater Senior Community Center. Kathy Miron, June Eagleton and Nile Kriesel made a presentation and request for continued funding for the Stillwater Senior Community Center, which will be considered during the budget workshops. 5. Sam Griffith, Washington Co. HRA - Municipal Service Charge Agreement & Resolution for Brick Pond. Mr. Griffith stated they are requesting Council authorization, by resolution, to complete acquisition of the Brick Pond complex. Also, they are obligated to make payment in lieu of taxes and will be adding an additional service charge payment to the City in order that the City does not lose any tax funds. Consulting Engineer Moore reminded Mr. Griffith that there is a lift station which is private and Mr. Griffith stated he is aware of that fact. Motion by Councilmember Bodlovick, seconded by Councilmember Funke to adopt the appropriate resolution authorizing the Washington Co. HRA to proceed with the Brick Pond project and approval of the Municipal Service Charge Agreement for payment in lieu of taxes. (Resolution No. 93 -154) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None Council recessed for five minutes and reconvened at 8:25 P.M. 6: Petition requesting review of State & Federal funding for Southeast Area Sanitary Sewer Project. Discussion followed regarding the meeting residents of this area held at the Oak Park Elementary School where Staff was requested to investigate any State and Federal funding available for this project. Finance Director Deblon stated she has reviewed all possible funding and nothing is available. Councilmember Funke stated the City should try every available source of funding and asked Ed Cain, Legislative Consultant, to comment. Mr. Cain explained the process for seeking funds and a 3 Stillwater City Council Minutes August 17, 1993 Regular Meeting discussion with Council followed. Also discussed was some leniency toward residents in requirin0 hook -up to the proposed sewer line. Motion by Councilmember Kimble, seconded by Councilmember Funke to direct Ed Cain, Legislative Consultant, to report to Council on the possibility of funding sources for the Southeast Sanitary Sewer Project. (All in favor.) STAFF REPORTS 1. Finance Director - Dutch Elm Fund Ms. Deblon reported there are approximately $111,000 in this fund and suggested that a portion of these funds could be utilized for other City purposes. She also r' commended that $15,000 to $20,000 be left in the fund for trees and re oval. Council and Staff discussion followed regarding funds for r moval of stumps, and citizens taking care of tree removal on private property. Motion by Councilmember Funke to transfer monies from the Dutch Elm Fund to the General Fund, leaving balance of $20,000 in the Dutch Elm Fund. Motion died for lack of a seconds Further discussion followed regarding the use of these funds for other purposes. Councilmember Cummings stated he would like to use it for a matching grant fund which would be directed toward the park dedication fund. Mayor Hooley requested Council to submit suggestions for the use of these funds at the net meeting. 2. Public Works - Request for Limited P rking on Linden St. Motion by Councilmember F nke, seconded by Councilmember Kimble to adopt the appropriate resolutio to place "No Parking 8:00 A.M. to.4:00 P.M., Monday - Friday" signs on the north side of'W. Linden St. (Resolution No. 93 -155) Ayes - Councilmembers Bod'ovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None Removal of Permit Parking Signs at new Junior High School Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution removing the permit parking signs installed in the vicinity of the former St lllwater Senior High School. (Resolution No. 93 -156) Ayes - Councilmembers Bod'ovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 3. Consulting En ineer - Resolution of Erosion & Drainage Problem at 673 Broadway 4 • • A short discussion followed regarding the erosion on No. Center St. and Mr. Junker reported that Abbott St. has been graded. • Stillwater City Council Minutes August 17, 1993 Regular Meeting Mr. Moore reported that there is a dangerous erosion problem in this area with water running down the driveway toward the bank. He stated a catch basin could be installed for approximately $1,500. Motion by Councilmember Kimble, seconded by Councilmember Cummings to authorize the expenditure of approximately $1,500 to install catch basins in the vicinity of 673 Broadway to correct erosion problems. (All in favor). 4. City Planner - Zoning Ordinance Amendment regarding exterior storage of recreational vehicles. Motion by Councilmember Kimble, seconded by Councilmember Cummings directing Staff to prepare an amendment to the Zoning Parking Ordinance regulating storage of recreational vehicles on residential property. (All in favor). Attendance at State Planning Conference Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to approve the attendance of the Comm. Dev. Director and City Planner at the State Planning Conference in Rochester, Sept 22 -24, 1993. (All in favor). PUBLIC HEARINGS 1. This is the day and time for the Public Hearing to consider a Variance to the total sq. footage allowable for accessory structures (1,000 ft. maximum allowable for all structures, 1,600 sq.ft. proposed) for the construction of an attached garage located at 811 W.Pine St. in the RB, Two - Family Residential Dist., Case No. V/93 -47, Duane Arndt, Applicant. Notice of the hearing was published in The Gazette on August 6, 1993 and mailed to affected property owners. Mr. Arndt explained his case for the construction of a 1,600 sq. ft. garage on a large lot with an existing 600 sq. ft. garage which the Planning Commission denied. City Planner Pung - Terwedo stated the existing garage is 936 sq. ft. and ' the ordinance allows a total of 1,000 sq. ft. for accessory structures. There are two driveways with the other driveway being used for this structure. It was felt this request was too excessive for the residence. Discussion followed between Mr. Arndt, Council and Staff with Mr. Arndt explaining his reasoning for the two driveways, the inappropriateness of square footage limitations for the size of this lot, etc. Mr. Arndt noted that there were no objections from the neighbors. Mayor Hooley closed the public hearing. 5 Stillwater City Council Minutes August 17, 1993 Regular Meeting Motion by Councilmember Funke, seconded by Councilmember Kimble to approve a Variance to the total sq. footage allowable for accessory structures (1,000 ft. maximum allowable for all structures, 1,600 sq.ft. proposed) for the construction of an attached garage located at 811 W.Pine St. in the RB, Two - Family Residential Dist., Case No. V/93 -47, Duane Arndt, Applicant. (Ayes - 4; Nays - 1, Councilmember Bodlovick). UNFINISHED BUSINESS 1. Request for approval of Comprehensive Plan update work program & budget. Ms. Pung - Terwedo presented the background of the Comprehensive Plan Update Work Program and budget which is now on computer and needs to be analyzed. It would take approximately one year to complete. Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the work program and budget for the Comprehensive Plan Update Work Program as presented. (All in favor). Council stated they would like to have the plan in place by April, 1994. 2. Update on UBC land purchase and request for authorization for Phase II Environmental Analysis. Ms. Pung - Terwedo stated an environmental impact study of the soils needs to be completed to determine any contamination. City Attorney Magnuson stated there is no liability to the City to have the study done, it is only informational. Council directed Councilmember Kimble to contact Washington Co. HRA and the City Coordinator contact UBC to reopen discussion of the purchase and exchange of property for UBC's new facility in the west Stillwater business park. 3. Resolutions requesting Mn /DOT participation in construction of Hwy. 36 Frontage Road shington Ave. & County Rd. 5 & Highway 36 /Washington Ave. inte improvements (related. to Stillwater Marketplace Project). Mayor Hooley abstained from discussion and action on this item. Ms. Pung - Terwedo explained the plan for construction of a frontage road to Curve Crest Blvd. this fall, relating to the Stillwater Market Place Project, with the City paying for a portion of the frontage road along with some signals and reimbursement from Mn /DOT. Richard Kilty, 118 W. Oak St., asked why the City is paying for Osgood Ave. Consulting Engineer Moore replied there will be increased traffic flow and Mn /DOT has programmed additional turn lanes at the intersections, therefore requiring additional heads on the signal at Greeley and Osgood so they will be in sequence with the traffic flow. 6 • • Stillwater City Council Minutes August 17, 1993 Regular Meeting Mr. Moore explained there are two resolutions for the frontage road projects with the City paying for costs in 1994 when needed and being reimbursed by the State in 1996/97 through a cooperative agreement with Mn /DOT. Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays - None Abstain - 1, Mayor Hooley. Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt Resolution No. 93 -158 requesting Mn /DOT participation in the construction of the intersections of Highway 36 & Washington St., Washington Co. Rd. 66 & Osgood Ave. No. (Resolution No. 93 -158) Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays = None • Abstain - 1, Mayor Hooley. 4. Update & distribution of Final Lowell Park Plan; & update on Levee Wall /Plan Implementation. - City Planner Pung - Terwedo gave a brief update on the Lowell Park Plan which will extend Mulberry St. to Mulberry Point and would be used for all activities in the community with new picnic grounds, etc. Ed Cain, Legislative Consultant, presented an update on.funding for the Levee Wall which can also include landscaping and reconstruction of the area around the Levee. • Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the appropriate resolution requesting Mn /DOT participation in the construction of Highway 36 Frontage Road on the north side of Highway 36. (Resolution No. 93 -157) 5. Possible vacation of right -of -way on No. Third St., between Hazel & Alder Streets. Consulting Engineer Moore stated this request involves a section of No. Third St. between Alder and Hazel Streets where Barry Stack did a survey for the possible sale of a home and found two homes located in the right -of -way. Mr. Stack would like to prepare a document with an example of how the new right -of -way could be dedicated. Motion by Councilmember Kimble, seconded by Councilmember Funke directing Staff to prepare the documents for a possible vacation of right -of -way on No. Third St., between Hazel & Alder Streets. (All in favor). 7 Stillwater City Council Minutes August 17, 1993 Regular Meeting NEW BUSINESS 1. Resolution - Acceptanpe & Final Payment for Gloves Addition, L.I. 283. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolutio accepting the work and making final payment of $6,438.50 to Hydrocon, Inc. for Gloves Add., L.I. 283. (Resolution No. 93 -159) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 1 2. Change Order No. 1 fofr Volk Sewer & Water, Highlands, Phase IV, L.I.293. Motion by Councilmember Funke, seconded by Councilmember Kimble to approve Change Order No. 1, in the amount of $8,559.18, for Highlands, 4th Add., L.I. 293. (All in favor). CONSENT AGENDA Motion by Councilmember F�unke, seconded by Councilmember Kimble to approve the Consent Agenda of August 1993, adding two gambling permits for the Knights of Columbus, and includinig the following: (All in favor) 1. Directing Payment of Bills (Resolution No. 93 -150). Ayes - Councilmembers Bodlovick; Cummings, Funke, Kimble and Mayor Hooley. Nays = None 2. The following Contractor's Licenses. Capra's Utilities, Inc. - Excavators 4120 Isle Ave. No. Lake Elmo, Mn. 55042 D & V Trucking & Excavating 884 Old Birch St. Lino Lakes, Mn. 55014 Kellison Co. 3880 Laverne Ave. No. Lake Elmo, Mn. 55042 Leroux Excavating, Inc. 2104 64th St. White Bear Lake, Mn. 55110 3. Application for Paym nt No. 3, Volk Sewer & Water, Highlands, Phase IV, L.I. 293. 4. Set Public Hearing date of Sept. 7, 1993 for the following Planning Cases: a. Case No. ZAM /93 -4q - Possible second reading of an ordinance amendment rezoning 11.5 acres - of land from Bus.Pk.- Indus. to Multi- Family 8 Renewal Excavators Renewal General Contractor - Renewal Excavators Renewal • • Stillwater City Council Minutes August 17, 1993 • Regular Meeting Residential Medium Density (RCM) located north of Curve Crest Blvd. & east of Courage St.Croix Center, Leonard & Elizabeth Feely, Applicants. b. Case No. V/93 -46 - A Variance to the rearyard setback - requirements (25 ft. required, 20 ft. requested) for the construction of a home at 2047 Oak Glen Dr. in the RA, Single - Family Residential Dist., Geraldine A. Freels, Applicant. c. Case No. V/93 -48 - Variance to the frontyard setback requirement (30 ft. required, 20 ft. requested) for the construction of a 23 ft. by 26 ft. garage located at 817 So. Fifth St. in the RB, Two - Family Residential Dist., Steve Hesse; Applicant. d. Case No. V/93 -49 - Variance to the side & rearyard setback requirements (5 ft. side & rearyard required, 2 ft., 8 in. proposed) for the construction of a garage located at 912 W. Laurel St. in the RB, Two - Family Residential Dist., Connie F. Devich, Applicant. e. Case ZAT /93 -5 - Possible second reading of an ordinance amendment to the Zoning Ordinance, Section 31.01, regulating development on restrictive soils, City of Stillwater, Applicant. 5. Application for Authorization for Exemption from Lawful Gambling License from Stillwater Knights of Columbus #1632 for Oct:16, 1993 & Nov.14, 1993. COMMUNICATIONS /REQUESTS 411 1. Susan Eddy - Comments on downtown parking controls. Council took note of this communication. • COUNCIL REQUEST ITEMS Discussion of possible Joint Powers construction of new Ice Arena Mayor Hooley initiated discussion of this item and introduced a letter from Councilmember Cummings, who explained the possibility of contacting surrounding communities regarding their interest in joining Stillwater in constructing a new Ice Arena. Motion by Councilmember Kimble, seconded by Councilmember -Funke to approve submission of a letter to neighboring communities to determine interest in a community center /ice arena for use by St. Croix Valley residents with shared costs. (All in favor). Thank you from John Hooley, C.E.O. of Cub, for program & fireworks in Lowell Park on July 31. Mayor Hooley read the letter which was addressed to the Council. Drainage problems with Pizinger's Pond Discussion followed regarding the problems outlined in a letter from the Pizinger's, 2803 Interlachen Dr., regarding the rising waters in a pond which borders their property. Mr. Moore advised that the water is high in the pond and Long Lake and requested the Public Works Dept. review it and 9 Stillwater City Council Minutes August 17, 1993 Regular Meeting see if the stream from Long Lake is blocked. Mr. Moore and Mr. Junker will report to Counci'I on this item after reviewing the problem.' Motion by Councilmember K''mble, seconded by Councilmember Funke directing the Consulting Engineer to determine data available and further study of the drainage problems of the pond bordering Pizinger's property. (All in favor). ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Funke to adjourn the meeting at 10:00 P.M. (Al . in favor). ATTEST: CITY CLERK Resolutions: No. 93 -150 - Directing Payment of Bills. No. 93 -151 - Award bid fot $1,000,000 G.O. TIF Bonds, Series 1993A. No. 93 -152 - Award bid fo' $1,400,000 G.O. Imp. Bonds, Series 1993B. No. 93 -153 - Award bid for $1,840,000 Capital Outlay Bonds, Series 1993C. No. 93 -154 - Approved HRA Brick Pond Proj. & Municipal Serv. Charge Agreement. No. 93 -155 - "No Parking" signs on Linden St., east of Everett St. No. 93 -156 = Removal of signs (Permit Parking) at new Jr. H.S. No. 93 -157 - Mn /DOT participation in construction of Hwy. 36 Frontage Rd. No. 93 -158 - Mn /DOT participation in construction of Hwy.36 &Washington St., Co. Rd. 66 & Osgood Ave. No. 93 -159 - Accept work & Final Payment for Gloves Add., L.I. 283. 10 MAYOR • • • • M E M O TO: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK DATE: AUGUST 26, 1993 SUBJECT: LONG LAKE SPEEDBOAT ISSUE I received a call from George McFadden asking to be placed on the September 7 Agenda to discuss the above issue. The Parks and Recreation Commission had a special meeting on August 9 and discussed the Long Lake issue, but David Junker, Chairman, has been unable to forward the minutes from that meeting. I contacted Councilmember Cummings, who summarized the action of the committee which is as follows: The Commission recommended to basically follow the ordinance which governs motorized boats on Lily Lake. This motion passed with a split vote (6 - 5). I have also attached a copy of the Lily Lake ordinance for your review. • 48.03. REGULATING THE USE OF LILY LAKE AND LILY LAKE PARK. 48.03 Subdivision 1. DEFINITIONS. For the purposes of this ordinance the following terms, phrases, words, and their derivations shall have the meaning given herein. (1) "Flotation Devices" are any air inflated, styrofoam, or other buoyant devices, including but not limited to inner tubes and air mattresses, other than a U. S. Coast Guard approved life buoy or life jacket, when properly worn. (2) "Power Operated Watercraft" is any watercraft, including seaplanes when not airborne, which is propelled by any means other than sail, oars, paddles, poles, foot - operated paddle wheels, or electric trolling motors. (3) "Alcoholic Beverage" includes intoxicating liquor as defined in Ordinance No. 295 of the City of Stillwater. (4) "Lily Lake Park" is that property owned by the City of Stillwater used as a public park and abutting on Lily Lake described as follows: Lots Fourteen (14) and Fifteen (15), Block Twenty (20), Holcombe's Second Addition to the City of Stillwater, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Washington County, Minnesota, Also all that part of the Southwest Quarter of the Northwest Quarter (SW4 of NW4) of Section Thirty -three (33), Township Thirty (30), Range Twenty (20) described as follows: Beginning at a point where the South line of Lot 15, Block 20, Holcomb's Second Addition to the City of Stillwater intersects with the Westerly line of South Greeley Street; thence South along the Westerly line of South Greeley Street 195.2 feet to an iron pipe;thence continuing Southerly along the Westerly line of South Greeley Street 155.4 feet to an iron pipe; thence continuing Southerly along the Westerly line of South Greeley Street 284.0 feet to an iron pipe; thence deflecting to the right 112 °1' 692.1 feet to an iron pipe on the West line of said Southwest Quarter of the Northwest Quarter (SW4 of NA); thence North along said West line to the Northwest corner of said Southwest quarter of the Northwest Quarter (SW4 of NA); thence East along the North line of said Southwest Quarter of the Northwest quarter (SW4 of NW4), being also the South Line of Lot Fifteen (15), Block Twenty (20), Holcomb's Second Addition, to the point of beginning, And also all that part of the Northeast Quarter (NE4) of Section Thirty -two (32), Township Thirty (30) North, Range Twenty (20) West, in the City of Stillwater, Minnesota, described as follows: Commencing at the Southeast corner of the Northeast Quarter (NE4) of Section 32, Township 30 North, Range 20 West, Stillwater, Minnesota; thence North along the East line of said Section 32 for 807 feet to the point of beginning of this description; thence Northwesterly by a deflection angle to the left 50 °55' for 386.5 feet; thence North by a deflection angle to the right 50 °55' for 1,026 feet to its intersection with a line drawn parallel and 561.84 feet South of the North line of said Section 32; thence East along said line drawn parallel and 561.84 feet South of the North line of said Section 32 for 300 feet to its intersection with said East line of Section 32; thence South along said East line of Section 32 for 1269.56 feet to the point of beginning. 2 -12 -80 48.03 Subd. 1 . (5) "Beach Premises" is that part of Lily Lake Park described as follows: That area bounded on the South by the arena -beach house building; bounded on the West and tie East by chain link fences running North and South to the water's edge and continuing into the water of Lily Lake by strings of white floating logs; bounded on the North by a string of white painted floating logs running East and West Subd. 2. POWER OPERATED WATERCRAFT. No person shall operate a power operated watercraft on Lily Lake at any time. Subd. 3. FLOTATION DEVICES. No person shall enter the waters of Lily Lake from Lily Lake Park with a flotation device or use the same within the beach premise for other than emergency purposes. Subd. 4. ENTRY TO LILY LAKE. No person shall enter the waters on Lily Lake from the shoreline o Lily Lake Park as previously described herein except at places designated by signs constructed and erected as follows: Metal sign plate, stating either "boat launching" or "swimming area ", and erected on standard channel steel sign posts. Subd. 5. ALCOHOLIC BEVERAGES. No person shall convey or consume any alcoholic beverages upon the beach premises. Subd. 6. HOURS OF USE OF BEACH PREMISES. No person shall be present upon the beach premises or uqe beach equipment during hours when the beach premises are not supervised by life guards or instructors employed for that purpose by the City of Stillwater, or other authorized agency. Subd. 7. PENALTY. Any person who violates any provision of this ordinance shall upon conviction thereof be guilty of a misdemeanor. 48.04. PROHIBITING CONSUMPTION AND POSSESSION OF INTOXICATING LIQUOR AND NON - INTOXICATING MALT LIQUOR IN PIONEER PARK. Subdivision 1. No person shall consume upon, introduce upon, or have in his possession upon the public park known as Pioneer Park and located upon Block 8 of the Original Tywn (now city) of Stillwater, any intoxicating liquor or non - intoxicating ma .t liquor, as defined in Chapter 340 of the Statutes of the State of Minnesota. Subd. 2. The City ibouncil may upon its own motion or upon application waive prohibitions of the above section for specific occasions, groups or individuals. Subd. 3. PENALTY. Any person violating the provisions of Section 1 of this Ordinance shall be guilty of a misdemeanor. 48.05. PROHIBITING CONSUMPTION AND POSSESSION OF INTOXICATING LIQUOR AND NON - INTOXICATING MALT LIQUOR IN LOWELL PARK AND WASHINGTON PARK AND ESTABLISHING A CURFEW IN PARKS WITHIN THE CITY. Subd. 1. No person sahll consume upon, introduce upon, or have in his possession upon the public park, known as Lowell Park, or the public park, known as Washington Park, any intoxicating liquor or non - intoxicating malt liquor, as defined in Chapter 340 of the Statutes of the State of Minnesota. 2 -12 -80 • i 1 w ater T H E B I R T H P L A C E O F M I N N E S O T A MEMORANDUM TO: PLANNING COMMISSION FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: JULY 8, 1993 SUBJECT: REQUEST TO REZONE 3.5 ACRES OF LAND IN THE STILLWATER WEST BUSINESS PARK MULTI_ FAMILY RESIDENTIAL MEDIUM DENSITY, RCM, CASE NO. ZAM /93 -40 The site is currently designated community facility in the Comprehensive Plan (West Stillwater Business Park Plan) and zoned Business Park - Industrial. The site was designated community facility because of its location next to residential development to the east (Charter Oaks) and north (Highlands). Courage Center is located to the west and a'street is currently being constructed between Courage Center and the site. A 5 acre neighborhood park will be developed as a part of the Highlands Development to the north and west (see attached map). Although it is not part of the rezoning request, the City has been contacted by a developer of housing for the physically handicapped. They have shown interest in a portion of the site for a multi - family rental project. RECOMMENDATION: Approve rezoning request including Charter Oaks residential development site. FINDINGS: The request is consistent with the Comprehensive Plan and existing land use pattern. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 PAC 100 PLANNING ADMINISTRATIVE FORM - Description of Request: _. .► �� 1_�z__r1..rz?zz _} �� d ___ Variance Comments: (Use other side), Sigr ature of Applicant: Case NumberZ / 93 Fee Paid 360 Gam Date Filed 6://:;/.93 Street Location of Property: ej2-P-4-- .� • Legal Description of Property: a!g- /- 2 - 3 Owner: Name _ Z- . 6 '0 d4ez f g2 ' G Address �-3_ 2.2 ;2 vvvu c/ L -- Phone: _!- Applicant (if other than owne Name Address Phone: Type of Request X._ Re7Joning ___ Approval of Preliminary Plat ___ Special Use Permit ___ Approval of Final Plat Other Date of Public Hearing: NOTE: Sketch of proposed property and structure to be drawn.on back o; for tamed, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions o! front and side set - backs. 4. Dimensions ci proposed structure. 5. Street names. 6. Location of zdjacent existing buildings. 7. Other information as may be requested. CO coy Lo Approved ___ Denied ___ by the Planning Commission on (date) subject to the following con itions: Approved ___ Denied ___ by the Council on subject to the following conditions: • 9 #dVW )N 7N1 MV M0 3'11.4 a3 LnaaS /ao L .1J-G Le lo.aawwo0/ l 1p4ab LpPUaplsad iwe3 - LflnW .', ' ,! Lel ;uaplsad Rllwej a16u4S i iH 1 iV '41P:1 Rlpnwwo3fFFFE �e uasnpu? ;7 1 ta . r_ 3Sf . ONV1 a330dOdd I2 • <C s �_ I 0N78 1o11411900.1 _ t • h _ 1 . 1 \ : "-t Ns''' c; 1 ' awn r{ 7 A n V J J • —�D V •03 r3- sy+� 1tiDM Y 1 o I. C I; <>1 [" . F 10 Kai ; •., ,t ft1 1Va a 0 0 , 4.4 5 .111M1i0 1 11111 I._ 300 96 /5 2300 96/5 - 2/0 — - -- _ -- 9co - -- T---- -- - - -r ---- - - - -,; n 99 '5 23.50 2 10 0.03 CREST 2 55. 95 V I- N • 1 96/5 2400 3 Wore SAAR get4PA1o% /NM 1?,�,�c T D b 1 Re$to«It;44 smear N■ 0 96/5-2#50 • • 1.1 • , • r, . Q 0 0 - 33.3 • r- S 89 ° 30' ; •E , - 4 r• P1 -.< ° i2 , :h J°n i t ,!rp• r u�! c•• ALS J / • 7 45.2.4 337 95 • 4 Outlot A 99,214 S . Ft. 2.278 Ac.1 t; ■ 5 (� r j' :C."`� 8,05 1. 5 � ,oa' D = C ' , ti3� ,✓ ' c t. c 29.27 -7'18 4 6 - - .IT '36'36 .. % 4 00 13 88 1 • ' : : 3 8 1 2 A 1' ' � - v A _ 8 84 - 1.' £ ' i I p ° %5 (; 3026 N -.. 'DI 5 I C,S o , v ° 5 3 6 $ . d c f'� N ' � 5 e. tirE• 79.27 i• ,' Cr tn WI t_ W . M , ' .o v, ° 56,621 Sq. Fr. a ,.....1 :� r 1 ,,>— l ; �, . ' 1.300 Ac. 1 t <i ) 13 •r, x' 70, 000 Sq-F! . m 1. 607Ac. ° aQ+ N i,: a c r. . - • • -- _t-� v . - ,00.00 • 100.00 r J0 C1 a3 - . ,,.3.3 ,„ v 10: / i.. - r • 24,245 Sq q.. F ' • r !- 4. 1 - . '; B , , .'Z . '. 0.557 -= 4 2 , 300 . 43 J 25,497 5 Sq. F O .^ v 'n ':13 °' ' ' .� _ 0 z 1 N 3 7 Ct; >n CO 4 � 03/,596 Sq F`t q)c hd M X37 Sq.Ft 855 Ac. Rcd.= :8 J0:23 3 00.00 ,- O ot c • 79,375 , Sq. Ft. I.82 Ac. ' x. r ; c • . . N89 ° 30'; ?='v4 - 300.00 Z D.558 Ac 0.585Ac ,Chd • erg : • r Ch B� 0 0 ! 5• 1 9 0.725 AG `O 5 67 ° 35: /2 N85°5 �a ' 34 ..µ. ::, v a r 1'= 5998 . Chd F i'3 d8r9 4 '! ,r ; 5�j4 8' On C3 CLb../ Lb../ D s - s ��? 3d n;- - -` �P 1 44 Cr' 32.g3 r s- A - 06 ° 26'1 7 '_ ' 46 000 Sq.Ft : - 4: 06=2750 sr , r Ll.( • . e, 'r • )1 5t,. ( < r l i fl '. Arc - ! '.43 J 4' °34 v 1.056 Ac. 561« � Or Ch d O „OA S: 5 _ :. . .j :r ,, rc :3 Ar s t') , fig D' t 33 " °32' W s F ��f "y' t0S ".`23 Aii.= 255. 1 Chd C?sr``} 2.54. 92. - • - I 5•c. o,' 2::L3J.N -R2)N 117, 711 '.: S q. Ft. 2.702: Ac. 255 00 ' L c • .j v. • N • tr. u ' 70,! 58, 7. /.34 G; !!! l 07/27/93 10:31 3M BLDG 42 -SW -06 i 6124390456 3M Real Estate and Geology Department Bldg. 42 -8W -06 900 Bush Avenue PO Box 33331 St. Paul, MN 55133 -3331 6121778 4389 612/778 6054 (Facsimile) July 27, 1993 Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55()82 RE: Rezoning application from I to RCM by Feely along Curve Crest 3oulevard, Stillwater Case No. ZAM/93 -40 Dear Mayor and Councilmembers: We received notice of the above application to rezone four lots along the northerly side of Curve Crest Boulevard from Business Park - Industrial to Medium Density Multiple Family Residential (RCM) for the purpose of constructing an apartment building. We did not receive the notice in time to attend the Planning Commission hearing, however, we understand that all of the 24 units in this building will be constructed to be totally w!teelchair accessible. With this understanding that greater needs within the community will be meet and because of the proximity of this property to the Courage Center, we do not object to this use, and only this residential use, at this location. We further understand that this project does not yet have financing approval from HUD so there is no assurance at this time that this is the project that would be constructed. We do not support rezoning the property to RCM until such time as assurances can be made that this is the residential project that would be constructed on this site. Once those commitments have been made, we would have no objection to the rezoning to RCM. We do, however, have a greater concern. This rezoning represents further erosion of the industrial park area in Stillwater. We, as well as many other businesses, have located in an area that was designated, zoned, and reserved for industrial development. We have made significant investments in our businesses and employ many residents in the area. Because of the specific and unique needs of business and industrial properties, it is imperative to maintain the integrity of this designated area to ensure the long-term viability of the businesses. Any further erosion of the planned use could compromise existing and future development. N0.648 D02 • • • We strongly urge you to renew your commitment to preserving this area for business and industrial development and restrict any incompatible or nonconforming uses from locating in this area. /is g ' erely, . Stoker, Manager l Estate Department cc: Stillwater City Planner B. Rolstad - Stillwater P. D. Bear D. C. Weinke i1Mater THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING The City Council of the City of Stillwater will hold a public hearing September 7, 1993 at 7:00 P.M. in the City Council ChambErs, 216 North Fourth Street, Stillwater, Minnesota, to consider the rezoning of 11.5 acres of land from Business Park - Industrial (BP -I) to Multi- Family Residential Medium Density (RCM). (See attached map. The land is located north of Curve Crest Boulevard and east of the Courage St. Croix Center. Leonard and Elizabeth Feely, Applicants. (Case No. ZAM /93 -40) CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121 • 14 15 Its 17 18 2 OUTLOT B PARK B • 3 4 C9/t / -e40.1 cc U z PARCEL 4 H o 6 19 20 5 filyhMotto JUTLOT A JTLOT h am J 1 2 3 I 1 uC 2/ / P74 AT-I< 3 e" Z-1107/9,-* ARENA (LILY LAKE RECREATION CENTER ) 6 4 5 Z w J CC 0 3 4/ ,r0)495( / 1 -Ze ..LISofirj os 12 • • • t Project Location: 2047 Oak Glen Drive RECOMMENDATION: Denial. ATTACHMENTS: - Site Plan - Application Form. PLANNING COMMISSION ACTION: Approval with condition. PLANNING APPLICATION REVIEW CASE NO. V/93 -46 Planning Commission Meeting Date: August 9, 1993 Comprehensive Plan District Single Family Zoning District: RA APPLICANT: Geraldine A. Freels Type of Application: Variance PROJECT DESCRIPTION: A variance to the rearyard setback requirements (25 feet required, 20 feet requested) for the construction of a single family home. DISCUSSION: The request is to construct a home on a platted lot in Oak Glen. This lot has an irregular shape and the property slopes to the east toward the golf course. The applicant plans to construct a home with a walk out basement which will reduce the impact of the natural slope of the property. However, the home could be designed or this plan modified in order to meet the rear setback requirements for the RA, Single Family Residential District. FINDINGS: - Oak Glen is a new platted subdivision. - The RA, Single Family Residential District has established setbacks. - The envelope of the home could be modified in order to meet the established setbacks. - The application of the provisions of the Zoning Ordinance would not deprive the applicant of the reasonable use of the property. CONDITIONS OF APPROVAL: 1. The frontyard setback shall be 27i feet and rearyard setback 22i feet. CASE NUMBER PLANNING ADMINISTRATIVE FORM Street Location of Property: ��K GC"�lJ ,�{ Vc Logal Doscription of Property: aLK 1 c9Ar- 4t i ! 'mot A vervr , oQ Owner: Name h/ Address /c-/ / S' ! 3 E (1--e/6"/\i Phone: �ti ss ^4 Applicant (if other than owner): Name Address Phone: Typo of Request :` ___ Rezoni lg ___ Approval of Preliminary Plat Spocial Use Permit ___ Approval of Final Plat _!® Variance ___ Other • Description of Request: tvGAT got. ee-AL Y Af.,, • 5 c 20 TJ z $,i gal 11.470 *NOTICE: ENGINEERING FEES MAY BE BILLED TO APPLIC Signature of Applican Date of Public Hearing: NOTE: Sketch of. proposed property and structure to be drawn.on back of this form .> 6,24 25e 41 020 3 c Nib - e 5 3 Lc) on (duce) subject to the following conditions: tached, showing the following: 1. North direction. 2. Location of proposed structure on Iot.: 3. Dimensions of front and side set- backs. 4. Dimensions of proposed structure. - 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. Approved ___ Denied ___ by the •Planning Commission Approved ___ Denied ___ by th Council on subject to the following conditions: Comments: (Use other side), Caso Numbo Fee Paid Date Filed S e.4 _S t • OAK GLEN 11TH ADDITION VICINITY MAP I SEC. 20, T3ON, R2OW I WASHINGTON COUNTY GM AT THE NW CORNER OF SEC. 20. T3ON. R2OW OAK GLEN1 �r \, \• /� ' I ITH ADO. L- V • 4 kI F o p °ie`r I U 4 \4 KK R... II -- 4.. Sy"a\ o . F Oil, +. T \�P V 1000 \ \ 500 2C(b) �+ SCA' E IN FEET DRAINAGE AND U11UTY EASEMENTS ARE S•06/14 THUS: BEING 12 FEET IN W101T1 AND ADJOINING STREET UNES, AND BEING 6 IN VADTH AND ADJOINING REAR LOT LINES. OTHERWISE SHOWN. SIDE AND 0 DENOTES 1/2 INCH IRON PIPE MONUMENT SET AND MARKED 6106 A PLASTIC CAP INSCRIBED "RLS 9232. UNLESS SHOWN OTHERWISE DISTANCES SHOWN TO FEET (10.30. ETC.) ARE EXACT EXTRINSIC VALUES. THE ORIENTATION OF THIS BEARING SYSTEM 15 THE RECORDED PLAT OF OAK GLEN. II 6 �� I i UNE ' STREET UNE DRAINAGE AND UTIUTY EASEMENTS SCALE (D4 FEET) 1 Wok - 100 tt BRUCE A. FOLZ & ASSOCIATES LAND SURVEYING LAND PLANNING STILLWATER, MINNESOTA S89 __ X561 SW NSON STEET 1 5006E MON THE 61/4 CORNER OF 5E 20. T3ON. 420 -- 654.03•- __369 - -- -- 16818^ -- C- IJl.76 51.40 584°06.46"E _� C�9�S83'4TSYF In , - S.C. N NE OF THE OF SEC. 20 '7 CBr g =683 '47'49 .. W • " ry �� f r -i ..027.88 \ 1R ^ 15.046 Sf3ol "� -n l 68'5 86'15 TI 1 P^•4 1 $ 2685 13.320 S.F.t • u 9 8 I N85156'15 1i 124 128.88 7 r ,;, A 3 :::�: $ 8 1 9.13.321 S.F.612 N N i '- '�• 9 u E 126.88 - 1 / v s 4 81 / < t I ^13.325 S.F.*g 1 L1_468'56';53_1 T 126.89 fl OAKI �/ . J Z 1 8 5 X66 :... 81 GLE$�A 0 13.325 SF.2 LANE ' 0 L ___,5 1 I 126.9 • I 1 a Io I• PI I V68561 .E.1 �j E 127 , 2 : 74 1 I 8 .. �o I 1'613.326 SF.to - x064°° E86'56 3 i I F ." 8 — 126.94 g , rn P � 8 1 015,330 SF.tI I Z J O L N 6'1 88�5 - J 'OA GLEN T 126.967 1 ( C ESENT I8 9 ° I \ —I 1 SF.t? t C/1. CURVE DATA PI-547.84A A- 2114'06" D -2'30" 0 14'59'06" T,- 554.87 0,- 3 L,- 10825 250.00 Le. 599.40 L -1.-4882 511 E 126.97 fl 1 8 1 13.966 0 5.F.t - 81 l I NBB'S6'151j 126.99 S 1 13.335 Sf.2 L f I 127.00 1 m 12 60 {I 13.155 SF3 r I' j C � 5 X �J 4 ,22 u 123� ° � I I ;o p 1606 PIPE ( 2 V2" 02") AT THE _ 51/4 CORNER OF SEC. 20. T3ON. R2OW • b c , 4 w .yob. '"[ 11 \ I - 0 7 1 ._\ , --cp __;‘'N 2 0 ---1 _....1 —4 1 i I. 1 L_ N r 4 Project Description: A variance to the rrontyard setback requirement (30 feet required, 20 feet proposed) for the construction of a 23 ft. x 26 ft. garage. PLANNING APPLICATION REVIEW • CASE NO. V/93 -48 Project Location: 817 South Fifth Street Comprehensive Plan District: Two Family Zoning District: RB Applicant's Name: Steve Hesse Discussion: The request is to construct a garage approximately 20 feet from the property line. The home is setback approximately 24 feet 6 inches which does not meet the required setback. The garage as proposed will be the same color as the home. Recommendation: • Approval. The garage as shown is proposed to be placed at this location due to a retaining wall which separates the property from the backyard. The location of the garage at this location is reasonable. Conditions of Approval: 1. The present curb cut and driveway to the house shall be removed and standard curb replaced. 2. The applicant shall submit a front elevation plan of the garage to the Planning Department. 3. The setback from the residence shall be a minimum of 5 ft. 6 inches. Findings: - 1. The garage location is appropriate because of the site conditions and retaining wall location. 2. The rearyard will remain as open space. ATTACHMENTS: - Site Plan - Application Form. PLANNING COMMISSION ACTION: Approved with conditions. 1'AC 1J0 CASE NUMBER PLANNING ADMINIS i RA,i IVE FORM Street Location of Property: 8 /7 • 5-44 t5 Legal Description of Property: Owner: Name _ ‘S (- Address _ el 2 Sv - L.14 6 Applicant (if other than owj r): Name Address Phone: - Type of Request: ___ Ro7joning ___ Approval of Preliminary Plat ___ Spacial Use Permit ___ Approval of Final Plat Other P en. _ j of Request: _ u 1 r Description �+ A /- jJ -c , I �� __ =e � / c w , / Variance Phone: _ V3 5. 5 / 3 / - Fee Paid Case Number 1/ 1 __ te Z Date Filed 7 *NOTICE: ENGINEERING FEES MAY BE BILLED TO APPLICA� - Sigr ature of Applicant: �.J Date of Public Hearing: Comments; (Use other side), l : U on NOTE: Sketch of proposed property and structure to be drawn.on Cached, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions o front and side set- backs. 4. Dimensions of proposed structure. 5. Street names, 6. Location of adjacent existing buildings. 7. Other information as may be requested. Approved ___ Denied ___ by the . Planning Commission subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the following conditions: (date) ? cs /l33 wk a 12 _3* l l s c.) . S - 4 4 T. --1--1--" • PLANNING APPLICATION REVIEW CASE NO. V/93 -49 Project Location: 912 West Laurel Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: Connie Devich Type of Application: Variance Project Description: A variance to the side and rearyard setback requirements (5 feet side and rearyard setback required, 2 ft. 8 inches proposed). Discussion: The request is to construct an 18 ft. by 18 ft. garage on a small 5,750 square foot lot. This 324 square foot garage will be set to the rear of the property approximately 2 ft. 8 inches from the side and rear property line. This location will allow cars to park directly off Laurel Street and enter the home from the back door. A small rearyard exists. CONDITIONS OF APPROVAL: 1. The north wall shall be fire -rated as regulated by the Stillwater • Building Official. • RECOMMENDATION: Approval. FINDINGS: The lot is very small, 5,750 square feet. - No garage exists on the lot. - The driveway exists to the planned garage location. - The conditions of the property are peculiar because of its small size and the placement of the home which is quite old. The conditions are such that strict application of the provisions of the Zoning Ordinance would deprive the applicant of the reasonable use of the land. ATTACHMENTS: - Site Plan Application Form. PLANNING COMMISSION ACTION: Approval with condition. CASE NUMBER Street Location of Property: Address _ =11 c L). /c)( Applicant (if other than owfv :r): Name _12.t2 NOTE: Sketch of proposed property and structure to be drawn tached, showing the folic wing: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions o! front and side set- backs. 4. Dimensions cf proposed structure. 5. Street names • 6. Location of :,djacent existing buildings. 7. Other information as may be requested. Comments: (Use other side), Case Numborq 93 " `/ 2 Fee Paid 7/ Date Filed _ ` PLANNING ADMINISTRATIVE FORM 9/a . G / Legal Description of Property: �5�1 _ P 4. 5 /oc 3, 5c I3L1/ s Owner: Name __�!l�'��. ✓ Phone: / c.3.0 Address Phone: - Type of Request: ___ Rezoning ___ Approval of Preliminary Plat ___ Special Use Permit ___ Approval of Final Plat X.. Variance ___ Other Description of Request; " roti- do/ *NOTICE: ENGINEERING FEES MAY BE BILLED TO APPLICA' . . Signature of Applicant: _ Date of Public Hearing: .on back of this form or at- 2 cjc - '? Q vixo „ co on - "' (duce) Approved ___ Denied ___ by tho Planning Commission subject to the following con iitions: Approved ___ Denied ___ by the Council on subject to the following conditions: 1 t 1 1 1 t 1 1 1 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ..• ... w w Sc.alc,: /Sr" / 0* 1 ...w... Prot r4-/ t 41 401 stae. sb X //5 Witib IV. ',aural • 1 1 � 1 1 1 Covw e., F, O e v, A c10, `) kavre-( s-11 l l 4)4+44^, /"1 n SS'oFCA 15/3 .. /66 °!