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HomeMy WebLinkAbout1993-06-01 CC Packet• • 1 REGULAR MEETING 93-l9 RECESSED MEETING DISCUSSION OF CODE ENFORCEMENT OFFICERS STAFF REPORTS 1. Finance Director 2. Police Chief 3. Public Works Dir. 10. AGENDA STILLWATER CITY COUNCIL June 1, 1993 4:30 P.M. AGENDA 4. Comm. Dev. Director 7. Fire Chief 5. Parks & Recreation 8. Building Official 6. Consulting Engineer 9. City Attorney City Clerk 11. City Coordinator 7:00 P.M. AGENDA /CALL TO ORDER INVOCATION / ROLL CALL APPROVAL OF MINUTES - Special & Regular Meetings - May 18, 1993 ,YNDIVIDUALS, DELEGATIONS AND COMMENDATIONS vi 1. Oath of Office for Police Officer Todd Bjorkman. 7 , 2. Presentation of Eagle to Stillwater Junior H.S. 4 Lee Montz - Energy Partners, Inc. - Arena Efficiency Study. PUBLIC HEARINGS ✓1. This is the day and time for continuation of the Public Hearing to consider a Variance to the frontyard setback requirement (30 ft. required, 12 ft. requested) & the slope development standard (no development on slopes over 12 %) for construction of a 20 ft. by 24 ft. attached garage at 118 Lakeside Dr., located in the RB, Two - Family Residential Dist. & Bluffland /Shoreland Dist., Case No. V/93 -17, Michael & Sheryl Meyer, Applicants. Notice of the hearing was published in The Gazette on April 23, 1993 and mailed to affected property owners. J J2. This is the day and time for the continuation of the Public Hearing to consider a Minor Subdivision of a 76,625 sq. ft. lot into two lots of 38,500 sq. ft. & 37,125 sq. ft. located at 1030 W. St. Croix Ave. in the RA, Single - Family Residential Dist., Case No. SUB /93 -21, Doug Flory, Applicant. - Notice of the hearing was published in The Gazette on April 23, 1993 and mailed to affected property owners. 3. This is the day and time for the Public Hearing to consider a Special Use Permit for placement of a 40 sq. ft. wall sign & a 90 sq. ft. wall sign located at 514 E. Alder St. in the RB, Two - Family Residential Dist., Case No. SUP/93 -26, Wolf Marine, Applicant. Notice of the hearing was published in The Gazette on May 21, 1993 and mailed to affected property owners. 1 4:30 P.M. 7:00 P.M. This is the day and time for the Public Hearing to consider a Variance to the sideyard setback requirement on a corner lot (30 ft. required, 18 ft. requested) for a garage addition located at 2117 Dundee P1. in the RA, Single - Family Residential Dist., Case No. V/93 -29, Dan Dalluhn, Applicant. Notice of the hearing was published in The Gazette on May 21, 1993 and mailed to affected property owners. This is the day and time for the Public Hearing to consider a Special Use Permit for construction of a 9,000 sq. ft. office /retail bldg. located at 1900 Tower Dr. in th BP -0, Bus. Pk. Office Dist., Case No. SUP /DR/93 -30, Krongard Constructio , Applicant. Notice of the he ring was published in The Gazette on May 21, 1993 and mailed to affected p operty owners. . This is the day and 'time for the Public Hearing to consider a Variance to the height requirement (20 ft. required, 24 ft. requested) & to the total sq. footage requirement for an accessory structure (1,000 sq. ft. maximum allowed, 1,350 sq. requested) located at 206 Locust St. in the RB, Two - Family Residential Dist., Case No. V/93 -32, Todd & Kathleen Remington, Applicants. Notice of the hearing was published in The ` Gazette on "May `21,' =1993 and mailed to affected property owners. (UNFINISHED BUSINESS 1. Possible Approval of Cooperative Agreement with Washington Co. HRA for administration of HOME Program. G A. Washington Co. HRA Housing Development Project for Brick Pond, 1635 So. Greeley St. ✓ ( 3. Resolution - Approva' of design for the renovation of the East Wing of the Junior H.S. into an Office Bldg. at 110 E. Pine St., Case No. DR/93 -27. 4. Resolution - Approva'l of demolition of West Wing of Junior H.S. & design tor construction of Public Parking Lot, at 100 W. Pine St., City of Stillwater, Applicant, Case No. DR/93 -28. 5. Resolution - Approva' of Special Use Permit & Design Permit for construction of Mote' & Parking Lot located east of Water St. between Chestnut & Myrtle St., Stillwater Hotel Corp., Applicant, Case No. DR /SUP- 93/25. u/ Consideration of Funding for Old Territorial Prison Reuse Study. McKusick Lake Walking Path. L- Final Report - South Main Lift Station. Approval of Plans & !'pecifications for West Jr. H.S. Asbestos Removal & Building Demolition Authorization to advertise for bids. NEW BUSINESS (/1. Resolution Authorizing Redemption of $320,000 G.O. Improvement Bonds, Series 1986A. 4, / 2. Recommendation from Eowntown Parking Commission regarding Handicapped access to City Hall. 3. Appointment to Downtown Parking Commission. 2 8 5. Request to prepare Plans for 4.5 Acre Park /Highlands of Stillwater. • L/6. Request from St. Croix Area United Way for permission to feature a Sky Diving Group in the St. Croix River south of the Interstate Bridge. • • Recommendation from Downtown Parking Commission regarding Olive St. parking space. PETITIONS, INDIVIDUALS & DELEGATIONS (continued) CONSENT AGENDA 1. Resolution Directing Payment of Bills (Resolution -_ o. 93 -97). 2. Applications (list to be supplied at meeting) 3. Utility Bill Adjustments. L/COUNCIL REQUEST ITEMS STAFF REPORTS (continued) OMMUNICATIONS /REQUESTS 1. Patricia Klarich - Concern for Intersection of Fourth & Pine Sts. James Huntsman Continuation Of Request for Annexation of Lands in Stillwater Township. 3. Dean Westad --Organization of Volunteer Block C1 -ean -u ADJOURNMENT • • • RESOLUTION NO. 93- REAPPORTIONMENT OF SPECIAL ASSESSMENTS FOR PARCET, NUMBERS 11210 -2025 AND 11210 -2075 FOR HIGHLANDS PHASE II, L.I. 276 Whereas, the City Council of the City of Stillwater has previously adopted and levied the special assessments for L.I. 276; and Whereas, the balance of the special assessments for L.I. 276 at December 31, 1993 is $10,621.06 on parcel number 11210 -2025 and $10,621.06. on parcel number 11210- 2075; and Whereas, the City Council of the City of Stillwater has previously approved the final plat for Highlands of Stillwater 3rd Addition; and Whereas, it is the intent and policy of the City Council of the City of Stillwater to reapportion special assessments according to benefit. Now, Therefore, Be It Resolved by the City Council of the City of Stillwater that the outstanding special assessments be reapportioned in the following manner: $786.75 to each of the 27 lots in Highlands 3rd Addition, comprised of: Lots 1 - 7, Block 1 Lots 1 - 6, Block 2 Lots 1 - 9, Block 3 Lots 1 - 5, Block 4 Adopted this 1st day of June, 1993. Attest: city clerk Mayor • • DEPARTMENT Finance MEETING DATE June 1, 1993 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request City Council approval to purchase a modem that is compatible with Washington County property records system. The County has recently changed their computer system and repeated efforts to get the "Hayes" modem to work have failed. The modem is necessary to get property information for special assessment projects. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The cost for a "multi- tech" modem is approximately $475 and there are sufficient funds budgeted to cover this item. ADDITIONAL INFORMATION ATTACHED YES NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY (ii/Au STAFF REQUEST ITEM DATE ' l �/ J .1 • 350 PARK AVENUE NEW YORK, NEW YORK 10022 (212)415 -920o 1330 CONNECTICUT AVENUE, N. W. WASHINGTON, D. C. 20036 (202) 857-0700 3 GRACECHURCH STREET LONDON BC3V OAT, ENGLAND 44 71-929-3334 36, RUE TRONCHET 75009 PARIS, PRANCE 33-1-42- 66 -59 -49 35 SQUARE DE MEEUS B -1040 BRUSSELS, BELGIUM 32- 2- 504-46-11 Ms. Mary Lou Johnson City Clerk City Hall 216 N. 4th St. Stillwater, MN 55082 4898 Dear Ms. Johnson: JDK /dep Enclosures cc Nancy Langness Nile Kriesel DORSEY & WHITNEY A Phan NERSUIP INCLUDING PSO12ssIONAL CORPORATIONS 220 SOUTH SIXTH STREET MINNEAPOLIS, MINNESOTA 55402-1498 (612) 340 -2600 TELEX 29-0605 FAX (612) 340-2868 JOHN D. HIRBY (612) 340 -5665 May 20, 1993 Re: $320,000 General Obligation Improvement Bonds, Series 1986A At the request of Springsted Incorporated, we have prepared and enclose a short resolution authorizing the redemption of the above Bonds as of August 1, 1993. Upon adoption by the Council, please return a copy to me for our files. In order to give notice to the bondholders, the documentation for the above issue requires that the bond registrar mail a notice of redemption to the holders of the registered bonds not less than 20 days prior to the redemption date. Consequently, you should notify the American National Bank and Trust Company - that you are calling the Bonds for redemption and provide them with a notice of redemption and instructions to mail the notice to the registered holders of the Bonds not later than July 10, 1993. We enclose with this letter a notice of redemption which we have prepared and you can use for this purpose. If you have any questions, please do not hesitate to call me. , V,e ytruly yo John D. Kirby 201 FIRST AVENUE, S. W., SUITE 340 ROCHESTER, MINNESOTA 55902 (507)288 -3156 1200 FIRST INTERSTATE CENTER BILLINGS, MONTANA 59103 (406)252 -3800 -- 507 DAVIDSON BUILDING GREAT PALLS, MONTANA 59401 (406)727 -3632 127 EAST FRONT STREET MISSOULA, MONTANA 59802 (406)721-6025 801 GRAND, SUITE 3900 DES MOINES, IOWA 50309 (515) 283-1000 • • CERTIFICATION OF MINUTES RELATING TO CALL OF OUTSTANDING BONDS Issuer: City of Stillwater, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held on , 1993, at City Hall Members present: Members absent: Documents Attached: - - Minutes of -. meeting (pages)-=: RESOLUTION NO. RESOLUTION CALL OF OUTSTANDING ,.$20 {;044.::GENERAL,:_ OBLIGATION IMPROVEMENT BONDS, SERIES 1986A, I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the, bonds referred to in the title of this certificate, certify, that the documents attached hereto, as described above, have been carefully_ compared with the original records of said corporation_ in my legal- custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation,:-and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at.said meeting, so far as they relate to said bonds; and that said-meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of , 1993. City Clerk Member-- introduced the following resolution and moved its adoption: -- RESOLUTION AUTHORIZING CALL OF OUTSTANDING $320,.000. GENERAL -- OBLIGATION IMPROVEKENT BONDS,-SERIES -1-986A BE IT RESOLVED by the City Council of the Stillwater, Minnesota (the City), as- follows: Section 1. The City eries issued General August 1, Obligation Improvement Bonds, S _ 1986, of which $130,000 in principal amount is currently outstanding (the Bonds) . - Sect:ion -2 The Bonds are subject to ;prepayment on August 1,:1993y-the net-interest payment date, uponot.ice of call for redemption - thereof mailed twenty. - days,_ in,-advance -Of. the date specified: for. redemption to the holder_of each Bond called for redemption Section - 3. - 'I This City Council has determined that there - exists sufficient moneys in the Series 1986A Improvement Bond Account in the Sinking Fund established by Resolution No. 7617 adopted by the City Council on July_ 1986,. to prepay the Bonds. Section 4. The City Clerk is hereby- authorized_and directed to cause the Notice of Redemption attached hereto as Exhibit A to be mailed to American National Bank and Trust Company, in St. Paul, Kinnesota, as the Registrar for the Bonds with instructions to the Registrar to notify the Holders of Bonds called for redemption in accordance with the provisions of Resolution No. 7617. Section 5. No further action shall be required of -the City Council to complete the prepayment of the Bonds. Attest: City Clerk Mayor • • The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same:. whereupon the resolution was declared duly passed and adopted. -3- 1994 1995 1996 1997 $30,000 35,_000 30,000 - “5, - 000 000 6.600 6.80% 7.00% 7.20% 860741 TU1 - 860741.TV9,, 860741 7w7 r - 860741 =TX5 EXHIRTT� NOTICE OF REDEMPTION $320,000 General ObLigation Improvement Bonds, _. Series._1986A Eated: August 1, 1986_ City of Stillwater, Washington County, Minnesota Notice is hereby given that the Bonds of the above issue which mature on February 1 in the following years and amounts: Year - Amount Interest Rat _ _ CUSIP Numb__ are called_fgr _:redempt_on and prepayment .on- ,August .1,.499 , Bonds will -be : redeemed at--a price of .100 % ...of, _their printipa,l:, amount plus accrued interest to the_date of_redemption. Holders of such Bonds should p-esent them for payment at the main office of American National Bank and Trust Company, 101 East Fifth Street, St. Paul, Minnesota on or before said date, on which date they will cease t� bear interest. Under the Interest and Dividend Compliance Act of - 1983 and Broker Reporting Requirements, 31% will be withheld if tax identification number is not properly certified. Additional information may be obtained from the undersigned BY ORDER OF THE. CITY COUNCIL CITY OF STILLWATER, MINNESOTA /s/ Mary Lou Johnson, City Clerk 40 GORDON C. SEIM FIRE CHIEF • • • THE BIRTHPLACE OF MINNESOTA FIRE DEPARTMENT TO: Mayor and Stillwater City Council Members FR: Gordon Seim, Fire Chief DA: May 25, 1993 RE: Promotion of George Ness to Captain 216 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439-1313 • 439-6120 • FAX: 439-0456 Fire Response / Assistance: 911 JAMES R. STEVENSEN ASSISTANT FIRE CHIEF I am asking council ,permission to promote George Ness to the rank of captain. George, at present holds the rank of engineer and has been on the fulltime department for six years. At this time we have one shift that runs without an officer in charge, all other shifts are covered by an officer. During the ISO examination we were downgraded for not having this shift covered. This promotion would fill this void and increase our chances of a higher score when we test again. George would also be put in charge of training for our department. The difference in pay is approximately $ 150.00 a month and should not impact our budget adversely. • • • STAFF REQUEST ITEM DEPARTMENT 1?)' / 5 A L,c� �� �)t G MEETING DATE 6 - /' 2 4 DESCRIPTION OF REQUEST (Briefly outline what the request is): 1C e fi *0C / / 'Q / ,7-!:'/ /. 7 ,/ C.a) f /' , fi n / ,� J f , rn C L.r'r-'_ j Cl�;� <g ! t' D L / /G: / /1 / --D 1A 94 -C C� h,Pee tee /5/r t-2 I, 6e 1-.1-e 0 / 1 / FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) s 6 c de, e L- s, , t'a.,► s, r e f - 7%n ADDITIONAL INFORMATION ATTACHED: YES NO X SUBMITTED BY: DATE: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. • G MAY 20 '93 14:23 6124300343 PROPOSAL g = o -6 343 RICK FUHR VOCC .: 436 4 j 1 i 12539 MANNING AVENUE NORTH HUGO, MINNESOTA 55038 612-430-2782 Proposal Submitted To: Name Pr °rbi. r Street !!�.a:rr, a x.1],,,_,5t City -540 State Phonfl • - PAX' 431 - (2) Any alteration or deviation from above specifications involving extra costs, will be executed Only upon written orders, and will become an extra charge over and above the estimate. All egreemema contingent upon strikes, accidents Or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Workmen's Compensation and Public Uabllity Insurance an above work to be taken Out by Work To Be Performed At Street City Date of Plans Architect o � State P. 1 No. Date 5/ Sheet No We hereby propose to furnish the materials and perform the labor necessary for the completion of Excavate at curb box and find leak and repair it and truck mud away aria fill in Id' • --a* .r. • • � ca 8en.ti nng of sidewalk mn +a1 $ 9 (*) _l00 If t' e—j..e *Ie IT in the R•i-rac+t and we rtr st repair i+ thara ww W.51 c_12 r-- apar, ,ar+tt +r r Y Sid, i nrl...`1 p�k. _ . '7, Y. it P. M/ rest nre 'trP street as need. Aaa tints price to above price. p9Uu.uu ( ` C,r:r• "\ =: � AU material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Dollars ($ ). with payments to be made as follows: Respectfully submi Per Note This proposal may be withdrawn by us if not accepted within days. PROPOSAL . tk /N RICK FUHR AlIV539 MANNING AVENUE NORTH UGO, MINNESOTA 550313 512 - 430.2782 • Proposal Submitted 'Its. Name Citv Of Stillwater Street City State Phong Any alteration or deviation from above specifications involving extra coals, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delaya beyond our controi. Owner to carry tins, tornado of °thee necessary insurance upon above worse- Workmen's Compeneatien and Public Liability Insurance on above work to be taken out by Work To life Performed At 94 Maryknollt. Stillwater Mn. 550U State Street City Date of Plans Architect We hereby propose to furnish the materials and perform the labor necessary for the completion of Senerate estimate to replace tho eidowa1lt: section that was replaced when .yte. r the water Tha,s . pc ua0 § _con- crete and Dour and finish work. All material Is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner tor the sum of Dollars ($ 120 .00 )- with payments to be made as follows_ Respectfully submitted Per Note This proposal may be withdrawn by us if not accepted within days. 4111/ ACCEPTANCE OF PROPOSAL T he above p rices, specifications a nd conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date Signature - No. Date 5/27/93 Sheet No. • • SPECIAL MEETING The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble (arrived at 5:40 P.M.), and Mayor Hooley. Absent: None Also Present: Press: Others: STILLWATER CITY COUNCIL MINUTES May 18, 1993 City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Consulting Engineer Moore Public Works Director Junker City Clerk Johnson Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Mrs. Casanova, Richard Kilty. 4:30 P.M. 1. Workshop - Discussion of Pavement Management Study. Council held a workshop and discussion of pavement management presented by Consulting Engineer Moore. He stated this is a management tool for the City for repair and reconstruction of streets in a consistent manner. A slide program was presented explaining more fully the need for a pavement manager program and it was further stated that the Federal government has mandated that each state develop a Pavement Management system, with the states mandating the counties to have such a system. In the near future it may also be mandated for the cities. A program such as this could save money for the City. Mr. Moore stated a program was developed for Stillwater in 1990, but has not been completed as to the life cycle length. It was noted that Stillwater has 76 miles of streets and 74% were in routine maintenance. Discussion followed with Council and Staff. No action was taken at this time. 2. Replacement of Entrance Signs to City Discussion followed regarding the replacement of these signs by funds donated from the Downtown Council, in the amount of $500.00, and the Rotary Club. It was noted that the City may be asked to donate a few hundred dollars if the cost of the signs override the donated funds. Councilmember Bodlovick again suggested that the Business and Professional Women be contacted since they originally donated the sign to the City. 1 Stillwater City Council Minutes May 18, 1993 Special Meeting Motion by Councilmember Funke, seconded by Councilmember Cummings to authorize payment of funds toward new entrance signs for the City after first contacting the Business and Professional Women. (All in favor). (Councilmember Kimble arrived at 5:40 P.M.) Report on Traffic in Downtown Stillwater Mayor Hooley stated he has been working with Mn /DOT and the Coast Guard relative to traffic - n downtown Stillwater. They have agreed to raise the bridge every hour instead of every half hour to facilitate a smoother traffic flow. Councilmember Kimble arrived at 5:40 P.M. Also, Man /DOT and they Police Dept. are working out a program to alleviate some of the Downtown traffic, such as using a park & ride system for Andersen's and a faster opening and closing of the bridge. Joint Meeting with Stillwater Township Council agreed to set a Joint Meeting with Stillwater Township, in the City Council Chambers, on Wednesday, June 2, 1993 at 7:30 P.M. to discuss community planning. "Gathering of Nations Pow -Wow" on May 22 -23 Motion by Councilmember Funke, seconded by Councilmember Kimble to authorize the expenditure of funds for the "Gathering of Nations Pow Wow" (part of the Sesquicentennial celebration), with the funds received from the sale of buttons, tickets, etc. tc be returned to the City. (All in favor). Readvertisement for Sale of Sims House Motion by Councilmember Eodlovick, seconded by Councilmember Funke to readvertise for bids for the Sims house on No. Fourth St. with bids to be received by June 25, 199. (All in favor.) Discussion of Possible Purchase of House on Third & Myrtle Sts. Motion by Councilmember Funke, seconded by Councilmember Kimble to authorize the Mayor and City Staff to negotiate the possible acquisition of a house located on the northeast corner of Third & Myrtle Streets with Larry Gist, owner, and Trinity Church. (All in favor). RECESS Motion by Councilmember Kimble, seconded by Councilmember Funke to recess the meeting to Executive Session at 5:50 P.M. (All in favor). 2 • • Stillwater City Council Minutes • May 18, 1993 Special Meeting • • ATTEST: CITY CLERK 3 MAYOR • • REGULAR MEETING The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley (left the meeting at 8:25 P.M.). Absent: None Also Present: Press: Others: STILLWATER CITY COUNCIL MINUTES May 18, 1993 City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Consulting Engineer Moore Comm. Dev. Director Russell Consulting Engineer Van Wormer Public Works Director Junker Planning Comm.Chair Fontaine City Clerk Johnson Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Mark Herwig, St. Croix Valley Press 1 8:00 P.M. Marguerite Rheinberger, Judy Funke, Don Broman, Marlene Workman, Gerry Speiss, Jackie Potts, Jim Kellison, Leonard Feeley, Mrs. Casanova, Mark Balay, Vern Stefan, Tom Thueson, Kristin Klemetsrud, Jeanette Nelson, JoAnn Larson, Michael Gearhart, Harold Hiles, Del Peterson, Steve Uban, Lila Buschette, Mike White, Lori Klajda, Ed Sievers, Jay Slater, Pete Smith, Jim Rosamilia, Barbara Rosamilia, Neal Casey, Todd Remington, Paul Hoffman, Paul Johnson. APPROVAL OF MINUTES Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the minutes of the Special Meeting of April 27 and Regular Meeting of May 4, 1993 as presented; and the Recessed Meeting of May 4, 1993 corrected as follows: Page 6 - Bottom of the Page, under "Staff Reports ", the title shall be changed from "Directing Feasibility'Report for L.I. 274, Repair of Sidewalks in the City" to "Directing Feasibility Report for L.I. 295, 296, 297, 298, 299, & 300,'Repair of Streets in the City ". (All in favor) INDIVIDUALS, DELEGATIONS & COMMENDATIONS Introduction of Gerry Speiss & Jackie Potts Marguerite Rheinberger, a member of the Sesquicentennial Committee, on behalf of the City, presented to Gerry Spiess and Jackie Potts, who will be making a round - the -world cruise in a 16 ft. boat, sweatshirts and made Stillwater City Council Minutes May 18, 1993 Regular Meeting them honorary members of the Sesquicentennial Committee, wishing them well on their trip. Tom 1hueson presented Mr. Spiess and Ms. Potts a check for $500 to help with their trip. Mr. Spiess stated his appreciation and said they would write the people of Stillwater as they travel the world. NEW BUSINESS 5. Discussion of City participation in sidewalk construction near Oak Park Heights School. Motion by Councilmember Eodlovick, seconded by Councilmember Kimble to approve a donation of 20% or $60(.00 toward the construction of sidewalk in the vicinity of the Oak Park Elementary School. (All in favor). UNFINISHED BUSINESS 4. Possible second reading of Ordinance amending the Sign Ordinance to permit "Open Signs ", Case Nc. ZAT /93 -1. Kristin Klemetsrud presented a petition from the Sign Committee requesting to meet with the Plarning Department regarding the proposed amendment to the ordinance before it has a second reading and is passed. Mr. Russell stated the Committee has already had input through Jim Laskin. Motion by Councilmember Funke, seconded by Councilmember Kimble to table the second reading of the amendment to the Sign Ordinance, Case No. ZAT /93 -1 to the July 6, 1993 meeting. (All in favor). PUBLIC HEARINGS 6. This is the day and time for the Public Hearing to consider a Special Use Permit for construction of a 7,500 sq. ft. Veterinary Clinic located on the northeast corner of Washington Ave. & Curve Crest Blvd. in the BP -I, Business Pk /Indus. Dist., Case No. SUP /DR/93 -31, Kellison Co., Applicant. Notice of the hearing was published in The Gazette on May 13, 1993 and mailed to affected property owners. Mr. Kellison made a presentation regarding his request stating that it conforms in all ways with the zoning ordinances for the site except for the open exercise arEa. Mr. Russell stated the project was reviewed by the Design Review Committee and Planning Commission and further stated there is one conditicn regarding lighting which will have to be made before building permits are issued. Mayor Hooley closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Funke to approve a Special Use Permit for ccnstruction of a 7,500 sq. ft. Veterinary Clinic located on the northeast corner of Washington Ave. & Curve Crest Blvd. in the BP -I, Business Pk /Indus. Dist., as conditioned, Case No. SUP /DR/93 -31, Kellison Co., Applicant. (All in favor). 2 • Stillwater City Council Minutes May 18, 1993 Regular Meeting • 7. This is the day and time for the Public Hearing to consider a Minor Subdivision to transfer a 1,399 sq. ft. parcel of property from 1047 W. Sycamore St. (Lot 1, Block 1, Oak Glen 2nd Add.) to 1401 Amundson Dr. (Lot 3, Block 1, Oak Glen 2nd Add.) located in the RA, Single Family Residential Dist., Case No. SUB/93 -33, Mark Thibodeau, Applicant. Notice of the hearing was published in The Gazette on May 13, 1993 and mailed to affected property owners. Mr. Russell explained this request is to subdivide land in the Oak Glen Development, taking a piece of an adjacent lot and adding it to another lot. It does not affect the development. Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to adopt the appropriate resolution approving a Minor Subdivision to transfer a 1,399 sq. ft. parcel of property from 1047 W. Sycamore St. (Lot 1, Block 1, Oak Glen 2nd Add.) to 1401 Amundson Dr. (Lot 3, Block 1, Oak Glen 2nd Add.) located in the RA, Single Family Residential Dist., as conditioned, Case No. SUB/93 -33, Mark Thibodeau, Applicant. (Resolution No. 93 -90) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley Nays - None Mayor Hooley Abstains Mayor Hooley stated he would abstain from the public hearings involving the following Cub Foods projects and left the meeting at 8:25 P.M. Councilmember Funke chaired the meeting as Vice President of the Council. 1. This is the day and time for the Public Hearing to consider the making of sidewalk construction improvements in the Junior H.S. Area, L.I. 294. Notice of the hearing was published in The Gazette on May 10 & May 14, 1993 and mailed to affected property owners. Mr. Moore explained the construction of the proposed sidewalks, stating it was separated into two areas -- the Junior H.S. area and Pine St. area. The Pine St. area has been dropped until next year when the street may also be reconstructed, including sidewalks, with the possible use of MSA funds. He stated the project was requested by residents for the safety of their children and made recommendations which were incorporated into the report. He then explained in further detail the construction of sidewalk on W. Hancock St., So. Sixth St. W. Marsh St. and So. Holcombe St. The cost of the project is estimated at $42,800. Jeanette Nelson, 822 So. Second St., who owns a duplex at 1325 -27 So. 6th St., presented a petition asking that the improvement be assessed to all taxpayers of the school district. 3 Stillwater City Council Minutes May 18, 1993 Regular Meeting Michael Gearhart, 10C1 So. Holcombe, stated that a number of the residents on his street are retirees with just a few people able to take care of the proposed sidewalk and only a few people will benefit from the project. Also the sidewalks will be close to the houses. Jo Ann Larson, 917 So. Holcombe St., stated her house is close to the street and she does not want a sidewalk there. Harold Hiles, 1303 So. Sixth St., stated he has a fence and sidewalk on all except four ft. of his property. Also, the assessment roll lists his name as "Hills" -- it should be "Hiles ". Del Peterson, 1303 So. Fourth St., said it does not appear the residents want the sidewalk, but if the safety of the students is the issue, the school district should be assessed. He noted that the City was willing to pay for the sidewalk by the Oak Park Elementary School. This sidewalk is not for the benefit of the residents. Steve Uban, So. Fourth & Hancock Streets, stated there is not a lot of traffic on Hancock St. and there will be less when the senior high school is moved. This sidewalk is not necessary. Lisa Buchette, 319 W. Hancock St., stated she is concerned for a small tree in her front yard. All children have been walking in the street and now it is considered unsafe. She is opposed to the project. A man living on the northwest corner of Fifth & Hancock Streets, stated nobody wants the sidewalks and the streets are fine for walking. The only threat of traffic has come from the high school students. There is no need for sidewalks. Mike White, 1222 So. Fourth St., stated he disagrees with the need for sidewalks. A woman living at Sixth & Marsh Streets., stated she has a large bank and a sidewalk would necessitate a retaining wall and would damage a tree. Also, there is no way to keep them clean in the winter. The City should keep the streets plowed so that bus traffic goes through. Lorrie Klajda, 1405 So. Sixth St., stated she would like more clarification. There is a hill behind her house where the students walk down the middle of the road and she is concerned that students will be hurt. Ed Sievers, 1304 So. Fourth St., stated he has a six ft. sidewalk along his property now and asked if the City would tear it up. 4 • Stillwater City Council Minutes May 18, 1993 Regular Meeting • Council Vice President Funke closed the public hearing. Council discussion included waiting a year to see if the need is great for construction of the sidewalks. Council also stated a concern for students and that the petition came from some of the residents. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to not proceed with the sidewalk construction for the Junior High School Area, L.I. 294. (All in favor). 2. This is the day and time for the Public Hearing to consider a Design Review Permit for the renovation an existing school into an office building located at 110 E. Pine St. (E. Jr. H.S. Bldg.) in the PA, Public Admin. Office Dist., Case No. DR/93 -27, CUB Foods, Applicant. Notice of the hearing was published in The Gazette on May 13, 1993 and mailed to affected property owners. 3. This is the day and time for the Public Hearing to consider a Design Review Permit for a parking lot for 150 -170 cars located at 100 W. Pine St. in the PA, Public Admin. Dist., Case No. DR/93 -28, City of Stillwater, Applicant. Notice of the hearing was published in The Gazette on May 13, 1993 and mailed to affected property owners. These two cases were considered together because they are related. Mr. Russell stated they were reviewed by the Design Review Committee,` Heritage Preservation Commission and Planning Commission with'a public hearing held on the project to renovate the Junior High School building. Tom Thueson, Director of Development for Cub Foods, stated this project benefits Cub Foods and City and School District. He presented a transparency regarding the refurbished office building, a new public parking area, new property tax revenues, removal of liability for the school district, Cub Foods scholarship fund, creation of the historic Country Inn which will take over the present Cub Foods building, and will create jobs and be a boost to the Downtown business district. Jay Slater and Pete Smith, of BWBR Architects, presented plans for renovation of the building. Glen Van Wormer, of SEH, explained the parking lot. Mr. Russell also presented information on the design and development of the parking lot., which included concerns from the neighborhood. Rob Williams presented plans for construction of the parking lot which would have a garden -like atmosphere. 5 Stillwater City Council I'iinutes May 18, 1993 Regular Meeting Jim Rosamilia, Pine & Broadway, stated he is in favor of Cub taking over the east wing of the Junior H.S. building, but has problems with the other part of the project. His concerns were that the parking lot will not be public, but will be used for Cub Foods, they will not have to pay for it and should, people w*11 not use the lot to go downtown, it will drain funds from other projects, the west wing of the Junior H.S. has enormous historic value and a parking lot would be a misuse of that property. He would prefer that a ramp be built into the ravine because in five years more parking will be needed. He would like to see the City negotiate more. Richard Kilty, 118 W. Oak St., questioned Mr. Thueson's statement regarding $170,000 going on the tax rolls because the building will be in a TIF District. None of these funds will go to the School District or County. He questioned whether any of the neighborhood was included in the planning of the parking lot. He asked whether Cub Foods could resell the land after buying it from the School District. He also stated housing should be put on the west 100 feet of the lot. Mr. Russell responded to Mr. Kilty's comments, stating that neighborhood residents were involved in the planning and explained the TIF process whereby taxes will continue to go to the County, School District and City. He explained that there is a condition of approval that the area north of the east wing be kelp natural and a final consideration is that HRA is considering several 'locations for housing. Marlene Workman DeBoef, representing the Historic Courthouse, stated she was included in the parking lot design review and they were told to consider a plan for demolition. She questioned whether this is the best use and whether there might be a better use for the west wing of the Junior H.S. Barb Rosamilia, Pine & Broadway, stated the parking benefit is exaggerated because not too many people will park on the bluff and go downtown and Cub is getting an incredibly good deal. Some other concerns were truck traffic and garbage. Don Broman, speaking on behalf of his tenants in Stillwater, stated that he manages property *in the Brick Alley and they are delighted that there is parking on the hi'l and any additional parking spot in the City is beneficial. Also, this development is a significant benefit to the City. Neal Casey, speaking on behalf of SAEDC, stated we have a quality of life that is unmatched and the biggest contributors are our local businesses. We do not want to lose CUB Foods. 6 • • Stillwater City Council Minutes • May 18, 1993 Regular Meeting • Todd Remington, 206 E. Locust St., stated CUB is a valuable asset and it would be a shame to see them go. He also thinks UBC is a better place for parking than in the neighborhood and asked if there is a reason why we would tear down the building instead of considering something else first. Mark Balay, 416 So. Fifth St., stated CUB should move into the east wing. He asked about the cost of demolition of the west wing and construction of the proposed parking lot and if the City is committed to spending that money tonight. Mr. Russell stated this would be answered in the TIF portion of the plan after the design is approved. Mr. Balay stated concerns regarding any changes to the plan after it is approved -- such as deleting certain amenities. Councilmember Funke closed the public hearing. Discussion by Council followed. It was noted that many hours of study by various groups were made on the reuse of the Junior H.S. and that the building does not qualify for the historical register or grant money. It would be very expensive to restore it. Also discussed was the consideration of residential development on the west 100 ft. of the property which could become Condition No. 6. Motion by Councilmember Cummings, seconded by Councilmember Kimble directing Staff to draft a resolution approving a Design Review Permit for the renovation of an existing school into an office building located at 110 E. Pine St. (E. Jr. H.S. Bldg.) in the PA, Public Admin. Office Dist., as conditioned, Case No. DR /93 -11, CUB Foods, Applicant; and a Design Review Permit for a parking lot for 150- 170 located at 100 W. Pine St. in the PA, Public Admin. Dist., Case No. DR/93 -12, as conditioned, City of Stillwater, Applicant. (All in favor). Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to amend the previous motion to include Condition No. 6 for Case No. DR/93 -12 to add consideration of housing on the west 100 ft. of subject property and adjacent to So. Fourth St. (All in favor). Council recessed for five minutes and reconvened at 10:45 P.M. 4. This is the day and time for the Public Hearing to consider a Special Use Permit & Design Review Permit for a 90 room hotel, conference center, & restaurant use along with a parking review located at 405 E. Myrtle St. & 127 So. Water St. in the CBD, Central Bus. Dist., Case No. SUP /DR/93 -25, Stillwater Hotel Assoc., Applicant. Notice of the hearing was published in The Gazette on May 13, 1993 and mailed to affected property owners. 7 Stillwater City Council Minutes May 18, 1993 Regular Meeting Mr. Russell stated the application is to renovate the existing Lumberman's Exchange Building and demolition of Hooley's Supermarket to create a 90 room hotel and restaurant. Parking will be provided in the current Hooley's parking lot and other surrounding public parking. The project was reviewed by the Design Review Committee and Planning Commission. The conditions of approval were discussed. Jay Slater and Pete Smith presented plans of the project. Paul Hoffman, Hoffman Corp., stated this is a franchise of Country Suites connected with Carlson Cos. Richard Kilty, 118 W, Oak St., asked how much the City will receive from the lease and Mr. Russell replied it is being worked out. Currently, the City leases to CUB & SuperValu at $70,000 per year. Councilmember Funke closed the public hearing. Mr. Fontaine mentioned the eleven conditions of approval. Mr. Russell stated that the Development Agreement will come I1ack to the Council for approval and lease terms. Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve a Special Use Permit & Design Review Permit for a 90 room hotel, conference center, & restaurant use along with a parking review located at 405 E. Myrtle St. & 127 So. Water St. in the CBD, Central Bus. Dist., as conditioned, Case No. SUP /DR/93 -25, Stillwater Hotel Assoc., Applicant. (All in favor). 5. This is the day and rime for the Public Hearing relating to the proposed modification of the Development Program for Development Dist. No. 1, the proposed modification of the Tax Increment Financing Plans relating to TIF Dist. Nos. 1 - 5, located therein, the proposed establishment of TIF Dist: No. 6 within Developrent Dist. No. 1 & the adoption of the TIF Plan - relating thereto. Notice of the hearing was published in The Gazette on May 4, 1993 and mailed to the Washington County Board and Ind.School Dist. Board No. 834. Mr. Russell explained the process for formation of TIF District No. 6. The City did not receive any comments from the School District or County. Councilmember Funke closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Bodiovick to adopt the appropriate resolution relating to the proposed modification of the Development Program for [Development Dist. No. 1, the proposed modification of the Tax Increment Financ'ng Plans relating to TIF Dist. Nos. 1 - 5, located therein, the proposed establishment of TIF Dist. 6 within Development Dist. No. 1 & the adoption of the TIF Plan relating thereto. (Resolution No. 93 -92) 8 • • Stillwater City Council Minutes May 18, 1993 Regular Meeting Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays - None Cub Foods Development Agreement Negotiations City Magnuson explained the content of the Development Agreement between Cub Foods and the City and stated the attorney for Cub Foods raised the following issues -- risk of cost overruns on the West Wing which Cub Foods thought the City should assume. Council felt this should be shared. of the building -- Council felt this would leave a big hole in the community if this building was not occupied and stated this should be part of the contract. UNFINISHED BUSINESS (Continued) 1. Feasibility Report - Southeast Sanitary Sewer Project, L.I. 285. Mr. Moore presented background on this project. Two alternates were prepared, which included a portion of the homes on the system that could go into the Oak Park Heights system. The total cost of the project is 1.6 million with the estimated assessable cost at $972,000 based on an assessment of 50% for utilities, streets and drainage. Discussion followed. • Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution accepting the Feasibility Study for the Southeast Sanitary Sewer Project, L.I. 285 and setting a public hearing for June 22, 1993 at 7:00 P.M. (Resolution No. 93 -93) • Ayes - Councilmembers Bodlovick, Cummings, Funke & Kimble. Nays - None 2. Feasibility Report - City Sidewalk Repair Project, L.I. 274. Mr. Moore presented the sidewalk project for the City which was an inventory done as part of the pavement management study. The mock assessment roll reflects the City policy recently adopted of a 50% assessment rate. Discussion followed. Motion by Councilmember Cummings, seconded by Councilmember Kimble to adopt the appropriate resolution accepting the Feasibility Study for City Sidewalk Improvements, L.I. 274 and setting a public hearing for June 29, 1993 at 7:00 P.M. (Resolution No. 93 -94) Ayes - Councilmembers Bodlovick, Cummings, Funke & Kimble. Nays - None Council stated this is a large project and suggested breaking it up into smaller areas. 9 Stillwater City Council Minutes May 18, 1993 Regular Meeting 3. Possible Approval of Cooperative Agreement with Washington Co. HRA for administration of HONE Program. Discussion of the Cocperative Agreement with Washington Co. HRA for administration of the HOME Program was tabled until the June 1 meeting. 5. McKusick Lake Walkinc Path. Discussion of the McKusick Lake Walking Path was tabled until the June 1 meeting. 6. Finalize Oak Glen Deferred Purchase Agreement. Mr. Magnuson and Mr. Kriesel explained that the profitability of the Oak Glen Golf Course would support a $3.5 million bond issue for the purchase of the golf course. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to accept Staff recommendation tha. the independent analysis and appraisals of the profitability of the Oak Glen Golf facility is adequate and will support a $3,500,000 purchase price of Oak Glen by the City and approve finalization of the contract. (All in favor). 7. INCSTAR Tax Appeal Settlement. Mr. Magnuson explained that in order to provide INCSTAR with some relief, but support the City's tax increment financing plan, a settlement of the appeal was reached which calls for providing a reduction in market value to $6,700,000 which is still consistent with the development and assessment agreements. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the settlement reached by INCSTAR and Washington Co. Assessor as it regards the INCSTAR tax appeal. (All in favor). 8. Report on possible purchase of Stillwater Yacht Club. Mr. Kriesel explained the report of the Ad Hoc Committee formed to study this issue. They provided the City with a list of advantages and disadvantages with the disadvantages outweighing the former. Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to accept the report recommending the City not consider the purchase of the Yacht Club. (All in favor). NEW BUSINESS (Continued; 1. Request from Mobile Marketing to permit a free sampling program in Downtown Area on July 31 & August 1, 7 & 8. Motion by Councilmember Cummings, seconded by Councilmember Bodlovick to approve the request by Mobile Marketing to provide free sampling of Schweppes 10 • Stillwater City Council Minutes May 18, 1993 Regular Meeting • Raspberry Gingerale in the City of Stillwater in August, 1993. (All in favor) . 2. Application for Payment No. 1, South Main Lift Station. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve Payment No. 1 to Richmar Construction Co. in the amount of $28,566.50 for the South Main Lift Station. (All in favor). 3. Application for Payment No. 1, Highlands of Stillwater, 3rd Add. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve Payment No. 1 to Mille Lacs Construction in the amount of $90,612.76 for Highlands Third Add., L.I. 289. (All in favor). 4. Washington Co. HRA Housing Development Project for Brick Pond, - 1635So. Greeley St. Motion by Councilmember Bodlovick, seconded by Councilmember- Kimble to table Washington Co. HRA Housing Development Project for Brick Pond, 1635 So: Greeley St. to the June 1 meeting. (All in favor). CONSENT AGENDA Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the Consent Agenda of May 18, 1993 as follows: (All in favor). 1. Directing Payment of Bills (Resolution No. 93 -89). Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays - None 2. The following Contractor's Licenses: Arbor Tech Tree Trimmers New 1745 Racine Ave. So. Landscapers St. Croix Beach, Mn. 55043 Daves Handyman's General Contractors Renewal 928 No. Owens St. Stillwater, Mn. 55082 Husnick Sewer Service Excavators Renewal 281 W. Cottage P1. Shoreview, Mn. 55126 Wayne Keiser Const., Inc General Contractor Renewal 580 High Ridge Dr. Hudson, Wi 54016 Sti11H2O, Inc. Excavators,Septic & Renewal 1167 Parkwood Lane No. Sewer Stillwater, Mn. 55082 11 Stillwater City Council Minutes May 18, 1993 Regular Meeting 3. St. Mary's Church Wi'Id Rice Festival - Request for Beer Permit, Exemption from Lawful Gambling License; & Banner at Chestnut & Union Alley. 4. Sesquicentennial Banners for Downtown (purchase & hanging). 5. Request from United Way to hang banners on Main St. in Fall, 1993. 5a. Request from AAUW to hang banner on Main St. in Sept., 1993. 6. Set Public Hearing date of June 1, 1993 for the following Planning Cases: - - a. Case No. SUP /93 -26 - Special Use Permit for placement of a 40 sq. ft. wall sign & a 90 Aq. ft. wall sign located at 514 E. Alder St. in the RB, Two - Family Residential Dist., Wolf Marine, Applicant. - b. Case No. V/93 -29 - Variance to the sideyard setback requirement on a corner lot (30 ft; required, 18 ft. requested) for a garage addition located at 2117 Dundee P1. in the RA, Single - Family Residential Dist., Dan Dalluhn, Applicant. c. Case No. SUP /DR/93 -30 - Special Use Permit for construction of a 9,000 sq. ft. office /re7.ail bldg. located at 1900 Tower Dr. in the BP -0, Bus. Pk. Office Dist., Krongard Construction, Applicant. d. Case No. V/93 -32 - Variance to the height requirement (20 ft. required, 24 ft. requested) & to the total sq. footage requirement for an accessory structure (1,000 sq. ft. maximum allowed, 1,350 sq. ft. requested) located at 206 Locust St. in the RB, Two - Family Residential Dist., Todd & Kathleen Remington, Applicants. STAFF REPORTS - Public Works Director Public Works - Part -:ime Summer Help Motion by Councilmember Rodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution employing Dan Crimmins and Benjamin Sporer part -time in the Public Works Dept. (Resolution No. 93 -95) Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays - None Everett St. Lift Station Mr. Junker stated they will be repairing the Lift Station and will have to block off part of Orleans and Everett Sts. COUNCIL REQUEST ITEMS Councilmember Bodlovick presented a letter from Dean Westad regarding block clean -up. 12 • Stillwater City Council Minutes May 18, 1993 Regular Meeting • • STAFF REPORTS (Continued) 'Part -Time Summer Help for Lily Lake Beach Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution employing Larry Dauffenbach, Jr., Dave O'Brien and Julie Marchetti part -time in the Parks Dept. (Resolution No. 93 -96) Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays - None Request to Sell Glow Necklaces in Lowell Pk. July 4 Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the request of David Rochlin to sell glow necklaces in Lowell Park on July 4, 1993 as recommended by the Park & Rec. Board. (All in favor). Joint Meeting with_Oak Park Heights City Council Oak Park_ Heights_ requested a Joint tlie:Council on.May -25 at 7:00 in the Oak Park Heights City Hall. Council concurred. Budget Workshop on May 25 Council was reminded that a Budget Workshop has also been set for 4:30 P.M. on May 25, 1993. ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Cummings to adjourn the meeting at 12:15 A.M. (All in favor). Report on Legislative Issues Mr. Kriesel reported that he received a call from Rep. Mark Holsten's and Sen. Gary Laidig's offices stating that the additional liquor license for the City of Stillwater was passed; the $200,000 for the Levee Wall was passed; and a requirement that notification be received from the County if TIF assessments are changed was passed. COMMUNICATIONS /REQUESTS Council took note of the following communications: 1. Bridge Position Letter - from Downtown Business people requesting change in hours of lift bridge operation. 2. Judy Gulden - Re: Park Improvements. 3. Dr. Robt. Weaver - Complaint regarding Junker Sanitation. 4. Pat Bantli, Stillwater Township Clerk - Request for Joint Meeting with Township Board. (See May 18 "Special Meeting" Minutes) 13 MAYOR Stillwater City Council Minutes May 18, 1993 Regular Meeting ATTEST: CITY CLERK Resolutions: No. 93 -89 - Directing Pa. No. 93 -90 - Minor Subd. No. 93 -92 - Modification No. 93 -93 - Accepting Fe No. 93 -94 - Accepting Fe ment of Bills. ark Thibodeau, 1401 Amundson Dr., Case No. SUB/93 -33. of Mod.Dev. Prog. for Dev. Dist. #1 (CUB Foods). sibility Report; Set Pub.Hrg. for L.I. 285. sibility Report; Set Pub.Hrg. for L.I. 274. No. 93 -95 - Employ Dan Crimmins & Benjamin Sporer P.T. in Public Wks. No. 93 -96 - Employ Larry Dauffenbach, Jr., Dave O'Brien & Julie Marchetti P.T. in Parks Deb 14 • • • WI * k 4 his =I STILLWATER AREA SCHOOLS MANI May 27, 1993 Effective Learning Through Excellence in Education 1875 SOUTH GREELEY STREET STILLWATER, MINNESOTA 55082 430 -8340 • V -TDD Dear Mayor Hooley, Next fall, Stillwater Junior High School will be located in what is now Stillwater Senior High School. Since we are moving, we thought it appropriate to change school mascots to something more indicative of our valley heritage. Next fall we will be the Stillwater Junior High School Eagles and we would like • to request the metal Eagle that now resides at City Hall. We would like to use it in our office complex, so that is there for all to see. Thank you for your consideration. . Sincerely, SHS:sj even H. Studer Assistant Principal • STILLWATER JUNIOR HIGH SCHOOL NATIONAL EXEMPLARY SCHOOL 110 E. Pine Street • Stillwater, Minnesota 55082 DONALD G. HOVLAND, Principal • STEVEN H. STUDER, Assistant Principal 430 -8327 430 -8328 An Equal Opportunity Employer • • TO: Mayor and City Council FR: City Coordinator DA: May 28, 1993 RE: ICE ARENA PROPOSAL M E M O R A N D U M I have reviewed the proposal submitted by Lee Montz, Energy Partners, Inc., and I have some concerns regarding his proposal. My first concern is that the proposal lacks specific details for a clear understanding of what is being proposed (i.e., what is "equipment" and what is the actual ='equipment"-cost).- Further, in talking to the City's equipment maintenance providers (Cool -Air Mechanical), it appears that the City could make some modification in the future if R -12 refrigerant supply becomes unavailable. However, I do not believe that this would be a major conversion program involving substantial funds. Mr. Montz does point out a potential future problem in that the chiller system is over 20 years old and will probably have to be replaced within 5 - 10 years (at a fairly high cost). However, the future of the ice arena is unknown. It is possible that 5 - 10 years down the road that a new arena could be built. • I think the City needs to study this a little longer and to consult further with our equipment maintenance provider to determine if Energy Partner Inc's proposal is necessary (Cool Air Mechanical staff will be here next week to look at two furnaces that need to be replaced and they will also be talking to Tim Thomsen about the chiller system as well) or if some other less costly modification could be made. • • Nile Kriesel City Coordinator 216 North 4th St. Stillwater, MN 55082 Dear Mr. Kriesel, May l l th, 1993 Lee Montz Energy Partners, Inc. 2821 Icerose Lane Stillwater, MN 55082 Thanks for allowing me an opportunity to speak to the -City Council. As. Ttmentibned to you on the phone, if the Parks and Recreation Commission sponsors my proposal on Monday, May 17th, I will be formally presenting this proposal to the City Council on Tuesday, May 18th. In order to not take up too much time on Tuesday, I am sending copies of this proposal to • all affected parties this week. This way, discussions on Tuesday night can be held to a minimum. If there are not too many questions on Tuesday night, I expect to need about 15 minutes. Please feel free to call me if you have any questions or concerns. I would very much like to work within your needs. By the way, a secondary benefit which will result from the success of Energy Partners is the creation of jobs and an improvement in the city's tax base. I sincerely hope we can work out the details so we all can continue to live a safe, enjoyable life in Stillwater. Sincerely, 4-e Lee Montz 430 -8056 Self- Funding Capital Improvement Program for Lily Lake Ice Arena by Energy Partners, Inc. 5/10/93 • • • Table of Contents 1.0 Executive Summary page 3 2.0 Cash Flow/Equipment page 5 3.0 Quality of Ice page 8 4.0 The Environment page 9 5.0 Age of Building and Equipment page 10 6.0 Budgeting page 11 7.0 Schedule of Events page 12 • Page 2 1.0 EXECUTIVE SUMMARY Exciting opportunities now exist for Lily Lake Ice Arena to undergo a self - funding capital equipment improvement program. Stillwater can enjoy the benefits of new, state -of -the -art equipment while creating a positive cashflow, avoiding a serious environmental liability, and improving the quality of the ice all at or Each issue is explained briefly here and in greater detail in the following pages. The future of Lily Lake Ice Arena appears to be in question. Some have asked what if Stillwater abandons the arena in the near future. Abandonment seems unlikely simply because the building -is only 20 years old and has a lot of use left in it. The most likely solution, if Stillwater decides to discontinue opera:ing the arena, would be to sell it. If this - occurs, new, high efficiency equipment would make-it more attractive to a buyer. If Stillwater decides to abandon the building, anyway, the equipment can be returned. This is a lease- purchase agreement, which means Stillwater can choose to not appropriate the annual lease payment and return the equipment. The most exciting thing about this proposal is the guarantee. If the promised savings are not me:, Energy Partners owes Stillwater the difference! This means Energy Partners is going to have to stand behind this proposal for 10 years. Sales hype is not part of the picture. We are in this together. Indeed, this is why the company is named Energy Partners. The next most likely question might be: What if Energy Partners over - promises the savings and goes out of business before the 10 years are up? Fortunately, there are sa Fequards against this. Since most of the financing for this project is coming from the State of Minnesota and Northern States Power, their engineering staffs must review Energy Partners plans before releasing any money. What kind of savings can the city expect? Specific savings are outlined in Section 2.0. Admittedly, the savings will only amount to about $19,000 during the first 10 y gars. Hey, no one gets something for nothing. But, after the equipment is paid for, the savings will be over $170,000! Page 3 • • • • EXECUTIVE SUMMARY, cont. The quality of the ice will be greatly improved, as well. The new equipment will be better able to maintain ice temperature when the building is full of people, such as during hockey events, when ice temperature is crucial. The existing equipment is not only obsolete, it is down -right dangerous to the environment. A repair schedule on the chiller indicates over 2000 lbs. of R -12 has leaked to the atmosphere since 1988. R -12 is a type of refrigerant which is so dangerous, production of it is banned as of December 31st, 1995. R -12 is a key culprit in the ozone hole over the =-- North and South Poles. Released R -12 causes increases in skin cancer and eye cataracts, smog, immune system weakening, crop damage, - and damage to the beginning of the food chain. In the future, it will be easier to budget for Lily Lake Ice Arena expenses. For instance, if Stillwater chooses to not act, it may be forced to purchase a replacement chiller as a surprise expense. This could cost over $100,000. This approach allows the city to be proactive and level the ._ __ expense over 10 years instead of 1 year. Construction is scheduled for August and September. The ice arena is usually shut down during this period. So, this will cause a minimum of difficulties. This proposal is exciting for several reasons. It will allow Stillwater to take a proactive approach managing a building that is important to this community. Stillwater can eniov the benefits of new. state -of -the -art equipment while creating a positive cashflow. avoiding a serious environmental liability. and improving the quality of the ice all at once! Thank you for allowing Energy Partners to present this to you. Please feel free to call me, Lee Montz, 430 -8056, if you have any questions or concerns. Page 4 2.0 Cash Flow/Equipment The equipment whicr will be installed by Energy Partners, Inc., in Lily Lake Ice Arena will include the following: 1) New Chiller Syste n (this is used to make ice), 2) New Energy Management System, 3) New Lighting Sysilem. Fortunately, this equipment can be - financed through the =savings it will generate.'=An -- analysis of the cashflow which will result from this equipment being in stalled is shown on - the following pages. Page 5 • • 100000 90000 80000 70000 60000 50000 40000 30000 20000 1994 _ Equipment paid off. Stillwater enjoys reduced expenses. Year Page 6 Fig. 1. Lily Lake Ice Arena Projection Guaranteed Cumulative 10 Year Difference in Cashflow: $18,985. Cumulative 20 Year Difference in Cashflow: $177,320 Note: An inflation factor of 4.5% was assumed. Note: EPI is an acronym for Energy Partners, Inc. Note 2. The amounts shown below are not necessarily the totals of the Accounts. They are only the amounts which EPI can affect change. Note 3: An inflation facto - of 4.5% was assumed. Category Electricity Maintenance EPI Maintenance Lending Institution Total 10 -Year Totals 20 -Year Totals Table 1. Cashflow for Lily Lake Ice Arena for Fiscal Year 1994 Account - 730-4730-36.00 730- 4730 -21.01 730- 4730 -22.01 730- 4730 - 37.02 new new Page 7 Without EPI With EPI $32;177 $23,880 $0 __ $1,099 $0 $2,234 $0 $0 $4,362 $0 : _ : - - 18,297 $36,539 $36,539 $449,001 $430,015 $1,146,285 $968,965 • • • • 3.0 Quality of Ice Ice temperature control determines the quality and cost of the ice. The consistency of the ice temperature determines the predictability of what is going to happen on the ice. This is very important during competitive events, when the temperature must be maintained to preserve the integrity of the event. The temperature also determines the cost to maintain the ice. The new pump controller, recently installed, helps to control the ice temperature and costs. However, there is more to be done. - - - With a more advanced control system and a new chiller system; 'ice temperature can be changed to fit the situation.- For instance, in the middle of the night, ice temperature can be:: `- allowed to float upwards. If no one is using the ice, why spend electricity maintaining it? With a new chiller system, ice temperature can be held itioreaccurately, when it really counts. For instance, when the building fills with people (and their heat) during an important hockey event, the ice temperature needs to be maintained to preserve the integrity of the game. Otherwise, the puck and skaters move slower as they slog through the watery ice :A new chiller system will not let this happen. Page 8 4.0 The Environmen Lily Lake's ice making equipment utilizes R -12 refrigerant, which is known to damage the environment. The Clean Air Act of 1990 and recent 1992 amendments ban the production of R -12 by December 31st, 1995. Most importantly, a repair schedule on the ice making equipment indicates over 2000 lbs. of R-12 has leaked since 1988! This is bad for the environment and should not continue, if a viable alternative exists. Fortunately, one does. Recent legislation mandates fines up to $25,000 for those who knowingly vent R -12 to the atmosphere. The City of Still water probably will not be held accountable to this given that the refrigerant is leaking from the system, not "knowingly" being vented. However, the amount of the potential fine is an indication of the seriousness of this matter and should not be weighed lightly. R -12 has been identif ed as a chief culprit in producing the'ozone'hole identified over the South and North poles. (Every spring, these ozone holes may or may " not = appear;' depending on the weather.) A damaged ozone ho .e allows more ultraviolet radiation to reach the Earth. More ultraviolet radiation causes rr ore cases of skin cancer and cataracts, immune system weakening, crop damage, increase of ground level ozone (an ingredient in smog), and damage to shallow water biology (which is first in the food chain). The most prevalent ozone hole has been over the southern hemisphere. Report cases of skin cancer has tripled in Australia during the last decade! This is bad stuff. The new chiller system will utilize less than 100 lbs. of R -22, instead of over 1000 lbs. of R - 12. R - 22 systems are the n lost commonly purchased today. Our society utilizes substantially more R -22 than R -12. As a result, non ozone -hole making refrigerants are now being tested as drop -in replacements for R -22. By changing to an R- Z2 system, the City of Stillwater will be making a wise, proactive decision as it manages it's facilities and the world we all live in. Page 9 • • • 5.0 Age of Building and Equipment The remaining useful life of a building and it's equipment is a subjective question. According to the Minnesota Building Appraisal Manual, 1968 -1975 edition, a poorly maintained building should last 57 years. A normally maintained building should last 95 years. Unfortunately, these are the life spans of the building, not the equipment. The American Society of Heating, Refrigeration, and Air Conditioning Engineers estimates the life span of ice making equipment, like the one at Lily Lake, to be 20 years. The existing equipment is over 20 years old now and the repair bills are starting to show it. Most importantly, the expected shortage of R -12 makes the existing equipment near the end of it's life, by definition. The new equipment will have a longer life span than 20-years becauseitcwill -utilize new _- compressor technology. The compressors are the "heart' of the ice making. equipment and- cost the most to maintain. The new compressors have over patents recently granted because this technology is so different. These compressors have been out almost 10 years now and failures are rare. For this reason, it is relatively inexpensive for Energy Partners to warrant the equipment for the next 10 years! The City of Stillwater will be able to obtain new equipment without experiencing a change in the present cashflow! It will be like paying for a new car through reduced maintenance and improved gas mileage... guaranteed. • Page 10 6.0 Budgeting Each year, the City o F Stillwater must budget money to run Lily Lake Ice Arena. Obviously, it varies from year to year. The budgeted items include labor, electricity, natural gas, maintenance, capital equipment, and about 20 other things. Obviously, all of these items cannot be controlled completely because there will always be unforeseen circumstances. However, the - variable costs for certain items can be controlled much more than they are presently. This will assist the City as it determines how much money will be needed each year to run the City's facilities. For instance, if the cil:y does not act now to change out the mechanical equipment, a significant equipment - purcha;e looms on the horizon -. If theexisting equipment continues t� -leak =' R -12 at it's present rate, a significant equipment purchase will be necessary when =R -12 becomes-- more expensive or completely unavailable. This will cause "the ice arena to be down for up to two" months and the City of Stillwater will be forced to pay for new ice making equipment all at once: By entering in this proposed agreement, the City of Stillwater can spread the expense out over 10 years. Furthermore, i:his expense is taken from the existing expenses. So, if the City presently spends $30,000 per year in electricity, it will still spend $30,000 per year. However, only $20,000 will go toward: electricity. The remaining $10,000- willso towards paying for the equipment. This $10,000 remains predictable until the equipment is paid off Thus, the only portio of the bill which is free to vary is the electricity. The maintenance and debt service will be accuiately predictable. This will assist the finance department each year as it tries to produce accurate budgets for upcoming years. Accurate budgets is one way to control taxes. Page 11 • • • • 7.0 Schedule of Events The following schedule is designed to accommodate August through September construction. The ice arena is largely unused during these months and would be a great time to do any significant work in the building. If the schedule is allowed to slip, the work may cause the ice arena to be down when it normally would not. Schedule of Events Event Date - Parks and Recreation Commission Approval -- =" :5/17/93 City Council Approval to Prepare Contracts 5/18/93 Contract Ratification 6/8/93_ Complete Design/Order Equipment 6/22/93 - Begin Construction 8/1/93 Complete Construction 9/30/93 Thank you for allowing Energy Partners to present this proposal. Please call me, Lee Montz, 430 -8056, if you have any questions or concerns. Page 12 • Discussion: This item was considered by the Commission at their meeting of April 12, 1993 meeting and continued to this meeting to allow a modification of the design to better meet the frontyard setback requirements. The current proposal places the garage 91.1 feet from the shoreline, (ordinary high water mark (0.H.W.)). The garage would be constructed on slopes greater than 12 %. Under this proposal the front of the garage is setback 18.8 feet from the front property line. A 20 ft. front setback is required. The applicant indicates in his letter of application that constructioli of the garage will result in improved erosion /drainage conditions by removal of the paved driveway and redirecting the run -off. A condition of approval requires removal of the storage shed that is located on the top of the bluff. The garage design is consistent with the design of the existing residence. A review of the site indicates that vegetation along the river's edge between the residence and the river was topped without benefit of the required tree trimming permit. • PLANNING APPLICATION REVIEW CASE N0. V/93 -17 Planning Commission Meeting: May 10, 1993 Project Location: 118 Lakeside Drive Zoning District: RB, Bluffland /Shoreland Flood Plain? Yes Shoreland /Bluffland? Yes Applicant's Name: Michael and Sheryl Meyer Type of Application: Variance Project Description: The request is to construct a 20 ft. by 24 ft. garage with a 90 foot shoreline setback and on slopes of over 12% requiring variances to the Bluffland /Shore land Ordinance. The proposed frontyard setback is 18.8 feet, 20 feet is required. The setback proposed for the garage is similar to other setbacks in the area ;that are legal non - conforming. This application has been referred to the DNR and Boundary Area Commission for review and comment as required. The DNR has reviewed the proposal and commented on the request (letter attached). The letter indicates the DNR's concerns and findings; mitigation and documentation requirements. That will be reviewed by the DNR when they receive the City decision regarding the variance. 1 The final decision regarding the variance must be certified by the Commissioner of the Department of Natural Resources. Recommendation: Consideration of revised plans. Conditions of Approval: 1. The garage addition shall be painted an earth tone color approved by the City Planner to mirimize the structure's impact as viewed from the river. 2. Gutters and drain $.pouts shall be installed on the rear (river side) of the garage directing the rain water to the street. 3. The asphalt drivew y leading from the street to the rear of the house shall be removed a d grassy lawn area restored. 4. The shed located or the top of the bluff shall be removed from the site. 5. The City's variance decision shall be certified by the Commissioner of Natural Resources before the decision is final. 6. No tree cutting or timming shall be allowed without required permit from the Community Development Director. 7. A landscape plan screening the garage from the river and a drainage plan for the site shall be prepared by a professional and approved by the Community Development Director before building permits are issued. Bluffland /Shoreland Variance Requirements: 5. Variances a. Variances sh 11 only be granted where there are particular hardships which make the strict enforcement of this ordinance impractical. Hardship means the proposed use of the property and associated structures in question cannot be established under the conditions allowed by this ordinance, the plight of the landowner is due to circumstances unique to his property, not created by the landowners after May 1, 1974; and the variance, if granted, will not alter the essential character of the locality. Economic consideratio s alone shall not constitute a hardship for the reasonable u e of the property and associated structures under the conditions allowed by this ordinance. In addition, no variance shall be gra ted that would permit any use that is prohibited in this ordinan e in which the subject property is located. Conditions m y be imposed in the granting of a variance to insure compliance a d to protect adjacent properties and the public interests, especially in regard to the view from the river. 2 • • • 7. Factors to be considered: a. When considering a conditional use permit, variance, subdivision, proposal or zoning amendment within the Bluffland /Shoreland district, the City shall address the following items in making its decisions: 1. Preserving the scenic and recreational resources of the St. Croix Riverway, especially in regard to the view from and use of the river. 2. The maintenance of safe and healthful conditions. 3. The prevention and control of water pollution, including sedimentation. 4. The location of the site with respect to floodways, slopes and blufflines. 5. The erosion potential of the site based on degree and direction of slope, soil type and vegetative cover. 6. Potential impacts on game and fish habitat. 7. Location of the site with respect to existing or future access roads. 8. The amount of wastes to be generated and the adjacency of the proposed disposal system. 9. The anticipated demand for police, fire, medical and school services and facilities. 10. The compatibility of the proposed development with uses on adjacent land. PLANNING COMMISSION RECOMMENDATION: Approval as conditioned. 3 PHONE NO. tr STATE O i ( S iirz EPART( ENT OF NATURAL RESOURCES METRO WATERS, 1200 Warner Road, St. Paul, MN pAmp 772-7910 April 22, 1993 Mr. Steve Russell City Hall 216 North Fourth Stillwater, MN. 55082 RE: Meyer Garage Construction Slope Variance Request Dear Mr. Russell: Metro Region Waters has reviewed the information submitted on behalf of Michael Meyer to construct an attached two car garage on a slope greater than 12% in the Riverway District. As in any variance situation, the need for a variance should be minimized to the greatest extent possible. The revised plan also shows that the proposed garage does not meet the 100 foot setback from the river. The applicant should provide justification and a thorough discussion of the alternatives considered. The city's findings should document this discussion. In addition, the applicant should provide written documentation from a professional that the slopes will be stable during and after construction. We are also interested in seeing a drainage and erosion control plan for this property. We suggest that a professional be consulted regarding removal of the asplt and revegetation of the yard area between the bluff and the Structure. The application does not discuss what measures will be taken to screen the addition from view from the river. This should also be discussed at the hearing. Due to a prior commitment, there will not be a DNR representative present at the hearing. Therefore, our certification decision will rely entirely on the written record and Findings of Fact. If you have any questions, please contact me at 772 - 7910. We regret that we will not be able to attend the June 2, 1992 meeting. Sincerely, A\d4 `r'�Oc J- v -- Molly • • Area Hydrologist c: Sandy Fecht Dan McGuiness Michael Meyer AN EQUAL OPPORTUNITY EMPLOYER • CASE NUMBER Casa Number 1 3 1,2 Date Filed 5 Fee Paid PLANNING ADMINISTRATIVE FORM Street Location of Property: /18 Let ec,r.- 0 t v Legal - voscription of 7/ Property: 4) t 1/. a "I at' - 0 0ez e TO 473 74 - 96.) IC441 q- e r_1 1 Owner: Name Address /12 e 5/e Applicant (if other than sower): Name Address Type of Request: ___ Rezoning Description of R est: Comments: (Use other side), - e Or. Phone: — Special Use Permit Variance Signature of Applicant: _I( Date of Public Hearing: NOTE: Sketch of proposed property and structure to be drawn tacled, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set-backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. Phone: ___ Approval of Preliminary Plat ___ Approval of Final Plat ___ Other of y_ 1 0,W 4 7 Approved ___ Denied ___ by tho Planning Commission on (date) subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the following conditions: gj 1.0 To: Steve Russell From: Michael and Sheryl Meyer Subject: Variance for garage addition at 118 Lakeside Drive Date: 3 -24 -93 We would like to build a garage at street level in the location shown on the survey map. The size would be 20X24 and the elevation drawings you requested are included. A variance to build closer to the street is being sought. We have three main reasons for wanting to build the garage at street level. First is the safety issue, our current driveway is steep and it heads right for the bluff and a 35 foot drop. During the winter the drive becomes icy and very dangerous to use. Someone unfamiliar could find themselves sliding over the bluff as there is nothing to stop them. Preservation of the bluff is another major concern. Currently the entire yard between the house and bluff line is asphalt. Every time it rains the water comes off the house roof and also down the driveway and runs over the bluff causing errosion of the bluff line. Our house is the only one in the development that does not have a garage at street level. We are not asking for anything different than what all the other houses already have. Our plans along with builc ing the garage include removing all of the current asphalt drive and landscaping the yard. This would be replaced with grass so the water runoff has a chance to soak into the ground instead of eroding the bluff. We would be making a natural fence of shrubs along the bluff line to keep people from falling over but also to help hold the soil in place along the bluff line. Flowers and other landscaping would be done further back from the bluff. We will be out of town from 3/26/93 to 4/13/93. Michael Meyer O/G.G 1itc�, • • • 1 of 2 Sheets 1-28-93 - Rev. Note: Added Sheet 2. Proposed yard and landscape easement. BMS JLH .NO, None PLar '%/ 40 /"=.20' /t/O.e771 • is N t iq i, la' /0' CERTIFICATE OF SURVEY SU,R`EY .MADE EXCLUSIVELY FOR: Michael and Sheryl Meyer, 118 Lakeside Stillwater, Minnesota 55082 U1.Sr.RIPTION: As Recorded on Cert. of Title No. 43312: Lot Four (4) and the South Forty (40) feet of Lot Three (3), in Block Fifty -one (51) CARLI and SCHULENBURG'S ADDITION TO STILLWATER, Minnesota, but not including any part of vacated North Lake Street adjoining said lot, according to the recorded plat thereof on file and of record in the office of Register of Deeds of Washington County, Minnesota. As amended by Myron Shepard's Perfected Plat of the City of Stillwater dated May 21, 1878. NOTES_ Orientation of this bearing system is assumed. o Indicates 1/2" I.D. iron pipe set marked with a pl Elevations shown hereon are based on N.G.V.Datum. Offsets shown to existing and proposed structures ar building wall line. unless noted otherwise. Note encroachment of surveyed location of southerly which adjoins northerly. Discuss this matter with y opinion. Note encroachment of stone retaining wall Underground or overhead public or private utilities were not located in conjunction with this survey. Existing Meyer dwelling building footprint area = Proposed Garage Addition footprint area = 1351f - /vas �z3 07'E — I • I - / / / r %� 3.s'. i ,Ca 3 4Ca. Lac. of //'fa/vs4 YaeOf i -- l` 0.CAAVF /EL. 1 1fz /FV] z a. / ' _ — — — 2/. 9'f t /✓ / / / / // / /0 ' 1 I j f/a . /�B / / YE /2 /. Ez /sriv4 "' gLOoEor /STaYy / „O' 0 / F /2f7ME A r./ E �V $ -t` /Ma v W ;:• 1 1i 7/9. / , 7] ,, Bsar Perm. Ec. _ / 7/0.6Z / -4- - Ex, sr. l PROP.e;EO .frzOaG. WdLL G vc / 2 3 - O/e - F/e/9/y4 //ovsE +I ai /3'+ �> / S7o e y F'2AME O1V<LL /,v cy BARRETT M. STACK STILLWATER, MINN. 55082 MINNESOTA REGISTERED LAND SURVEYOR Tel. No. 439 -5630 C07 3� L.9,('EY /Ez.• TEe e.9CE 78.30 \ APO 77/ 41,u SSEAU W 0 a.y,w,,/ I /a0' / aI r 19.8 `! �I 2 ` \ LO T f ) kJ 0 1 i a' z 1 I P,,,,,. o I I/ .3 Ala ,s. K. GA9RA � L //✓C V ' ( �DO� V I 4 7 • Y _ N I /4 9 T , 19V [ Gp..�.t G.P /N A/ro-ddq -- 1 ,3'1O .L Na r L � sg_ ... /v0 . I ,.'W ,,, NB9 '07' - - - /t/89 /33' - -- 10 6 / > b 1 ■7 I I_ \ 4 -29 -93 - Revision Note: Revised proposed Garage Location and added location of 13% grade lines in prop. gar. addn. area. astic plug inscribed 81.5 13774. 1929 Adjustment. e measured to the outside line of Lot 3,LAKEVIEW TERRACE our attorney for review and along the n'ly desc. prep. line. on or adjacent the property 1236 sq. ft. ± 480 sq. ft. ± ,I ti Drive. OESC4-44.6:0 �xwoaey: 44,. I, 4' Sa. ¢Q ,'E^l L OT 3 BL. S/ L'.NCL/ SnYVL, egte//'t.'s .aro- • S7'tPS 1 Ler 3 La7¢ 4 k .er 5$ /t LerS / II 8M5 Date.. J. an ..... 13774 .. I hereby certify that this survey. Plan. or rcpult %%as prepared by me nr under my direct supervision and that 1 am a duly Registered Land Surveyor under the laws of the }tats of Minnesota. • A • r-- 1 P.; • Publish: 1 water THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING VARIANCE REQUEST NOTICE IS HEREBY GIVEN, that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, May 4, 1993 at 7:00 P.M. in the Council Chambers of City Hall to consider a request from Michael and Sheryl Meyer for a Variance to the frontyard setback requirement (thirty feet required, twelve feet requested) and the slope development standard (no development on slopes over 12 %) for construction of a 20 ft. by 24 ft. attached garage at 118 Lakeside Drive. The property is located in the RB, Two Family Residential District and Bluffland /Shoreland District. Case No. V/93 -17. All persons wishing to be heard with reference to this request will be heard at this meeting. Mary Lou Johnson City Clerk CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • • r Planning Commission Meeting: May 10, 1993 Project Location: 514 East Alder Street Comprehensive Plan District: Residential Zoning District: Duplex Residential /Bluffland /Shoreland Applicant's Name: Wolf Marine, Inc. Type of Application: Special Use Permit PROJECT DESCRIPTION: Special Use Permit to place two signs on an existing marina building. DISCUSSION: The proposal is to place two signs on the marina building. The signs would be located on the front (south) elevation of the building and rear (north) elevation of the building. The front sign is 3 ft. by 13.5 ft. or 40.5 square feet. The building is approximately 60 ft. wide. The lettering for the sign is 12 inches while the logo is 3 ft. in height. The south elevation business identification sign can be seen from the river. It would be difficult to read by the letter from any distance and certainly not from the main traveled river channel. The second sign is on the rear of the building. The proposed sign is of similar design with the addition of 18 inch letters advertising "Slips Available ". The rear building sign (north) can also be seen from the river by boaters using the DNR launch ramp. The Bluffland /Shoreland regulations do not allow advertising signs visible from the river. The basic Wolf Marine sign is a business identification sign. The "Slip Available" addition to the sign does advertise a product. It is suggested that part of the rear sign be relocated to the front of the building in 8 or 12 inch letters located lower than the business sign. This would make the advertising very difficult, if not impossible, to read from the river. Business identification signs are necessary for the efficient movement of people to their business destinations. The size and locations of the proposed signs will have minimum visual impact from the river. RECOMMENDATION: Approval with condition. CONDITION OF APPROVAL: 1. "Slips Available" shall be removed from the rear sign, reduced in size to 12 or 8 inches and located on the front of the building beneath the main sign. ATTACHMENT: - Application - Plans. PLANNING CCOMMISSIONORECOMMENDATION: Appluval PLANNING APPLICATION REVIEW CASE NO. SUP/93 -26 CASE NUMBER PLANNING ADMINISTRATIVE FORM 514 East Alder Street, Stillwater, Minnesota Street Location of Property: - mot "B" Exc 11023 -2025, Registered Land Survey #73 Logal Description of Property :Lot - "A.1:_Exc 11023 -2025, Registered Land - Survey #73 All in Stillwater City Owner: Name Address 514 East Alder Street Applicant (if other than owner): Name Address Phone: Typo of Request: ___ Rezoning ___ Approval of Preliminary Plat Spacial Use Permit ___ Approval of Final Plat Variance • ___ Other • Description of Request: Signage on the front and rear of the Wolf Marine building , located on the described premises, as according to Exhibit "A • attached hereto *NOTICE: ENGINEEING FEES MANY BE BILLED TO APPLICANT. Sig lature of Applicant: _ 4)J 7 )f9‘i °-- %r>G cf,' i 2c , Date of Public Hearing: - NOTE: Sketch of proposed property and structure to be drawn.on back of this_ form or at- tached, showing the fol. owing: Approved ___ Denied ___ by tho Commission subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the following conditions: Wolf Marine Inc. 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set- backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. Comments: (Use other side), Case Number CU1_��.53. G Fee Paid / Date Filed Phone: 439 -2341 '- •- O F' ft Y -f G • 7 qo i . . on � 1 -duce) • • • R • • 51614 St 6 A - - O REAR ELEVATION • WOLF MARINE 514 EAST ALDER 1 /8 " =1' • I SIt SS /ETTAC. I+ ED • FRONT ELEVATION 1 WOLF MARINE 514 EAST ALDER 1/8"=1 • w A irla .., sol .f , J L- t: • • • • ATTACHMENTS: Application and Plans. illwater T H E B I R T H P L A C E O F M I N N E S O T A MEMORANDUM TO: MOLLY SHODEEN, DEPARTMENT OF NATURAL RESOURCES Dan MCGINNIS, MINNESOTA /WISCONSIN BOUNDARY AREA COMMISSION / FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR (`- DATE: MAY 3, 1993 SUBJECT: SPECIAL USE PERMIT REQUEST FOR SIGNAGE (TWO SIGNS) FOR WOLF'S MARINE ' The City of Stillwater has received a request from Wolf's Marine to attach two signs, one on the north and one on the south, building elevations. It would be difficult to see the proposed signs from the river channel. The requests will be reviewed by the Planning Commission on May 10, 1993 after 7:00 P.M. in the City Council Chambers. The City Council will hold a public hearing and review the plans on June 1, 1993. Your comments would be appreciated. Our Fax No. is 439 -0456. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439 -6121 • Publish: i1Iwati THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING SPECIAL USE PERMIT REQUEST NOTICE IS HEREBY GIVEN that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, June 1, 1993 at 7:00 P.M. in the Council Chambers of City Hall, 216 North Fourth Street, to consider a request from Wolf Marine for a Special Use Permit for placement of a 40 square foot wall sign and a 90 square foot wall sign. The property is located at 514 East Alder Street in the RB, Two Family Residential District. Case No. SUP/93 -26. All persons wishing to be heard with reference to this request will be heard at this meeting. Mary Lou Johnson City Clerk CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439-6121 • • ALBERT E. RANUM KARL M. RANUM ERIC J. RANUM May 27, 1993 RANUM LAW OFFICES, P.A. 104 NORTH MAIN STREET STILLWATER, MINNESOTA 55082 City of Stillwater 216 North 4th Street Stillwater, MN 55082 Attention: Mary Lou Johnson - City Clerk Re: Application for Special Permit: Wolf Marine, Inc. Case No. 93 -26 Dear Ms. Johnson: TELEPHONE (612) 439 -4143 Pursuant to your recommendations and those of Mr. Russell, please accept this correspondence as a request that the Council continue the Public Hearing on this matter as referenced above. It is my understanding that the Public Hearing on this matter is presently scheduled for June 1, 1993. I will be out of town on that day and will be unable to attend the Council hearing. You indicated that . you thought it would not be a problem to have the Public Hearing in this matter continued until the next Council on June 15, 1993. By copy of this correspondence, I am advising my client of this same request. Please forward confirmation of these matters to my attention at this office along with a copy to Mr. Wolf at the business address. Very truly yours, RANUM LAW OFFICES, P.A. Karl M. Ranum KMR /mpc cc: Lynn Wolf File • • .1 Planning Commission Meeting: May 10, 1993 Project Location: 2117 Dundee Place Comprehensive Plan District: Single Family Zoning District: RA Applicant's Name: Dan Dalluhn Type of Application: Variance Project Description: A Variance to the sideyard setback requirement on a corner lot (30 feet required 18 feet requested) for a garage addition. Discussion: The request is to add on to an existing one car garage. This 12 foot addition moves into the existing 30 foot setback on Fairmeadows Road. The addition does meet the front and rear yard setbacks. As proposed, the garage will be approximately 30 feet from the street. It will not impair traffic visibility on the corner of Dundee Place and Fairmeadows Road. No additional landscaping is proposed. Condition of Approval: The garage shall be set back thirty feet from the street. Recommendation: Approval as conditioned. Findings: The granting of this Variance is necessary for the reasonable use of the land and garage on this residential site. Attachments: - Application Form - Site Plan - Elevation. PLANNING COMMISSION RECOMMENDATION: Approval as conditioned. PLANNING APPLICATION REVIEW CASE NO. V/93 -29 • 41,0 •■v CASE NUMBER *NOTICE: ENGINEERING FEES MAY BE BILLED TO APPL1CAN Signature of Applicant: Comments; (Use other side` , 1 W Case Number V 73 - 4j v .• - Fee Paid __ 7° Date Filed ,/,� � _...Z PLANNING ADMINISTRATIVE FORM Street Location of Property; a1' 7 -7 : ) LA-frNd 22 P /a.c•2 Lagal Description of Proporiys -- .4a_c.,e1g._ Owner: Name __ Q+!L._ L A Address Phone: - a a Applicant (if other than own er): Name Address Phone: Typo of Requests. ___ Rezoning ___ Approval of Preliminary Plat Spacial Use Permit Approval of Final Plat _ Variance ..__ Other Description of Requests o h a . c \A. �*� (.( c � �d Set. v-as Q_ Date of Public Hearing: NOTE: Sketch of proposed property and structure to be dra' rn.on back of this form or at- tached, showing the foil Dwing: 1. North direction. 2. Location of proposed structure on lot. R, 99 3. Dimensions cf front and side set-backs. ti A ' ;�� 4. Dimensions 1)f proposed structure. 5. Street name: :. �° �s17l.LW, 7 6. Location of adjacent existing buildings. MINN MUMMER - 7. Other information as may be requested. �.�'/ --a Approved ___ Denied ___ by the Planning Commission on t �1 ( dute) subject to the following conditions: g25ZE ?? n -t ; \ j - Approved ___ Denied ___ by the Council on subject to the following conditions: • • • [ � ~ ( � / Ex75-1//44. .7) V\ 1 L -- ,;,/,--/_ear/ocv 4 1 • • Publish: i 1waIs T H E B I R T H P L A C E O F M I N N E S O T A NOTICE OF PUBLIC HEARING VARIANCE REQUEST NOTICE IS HEREBY GIVEN that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, June 1, 1993 at 7:00 P.M. in the Council Chambers of City Hall, 216 North Fourth Street, to consider a request from Dan Dalluhn for a Variance to the sideyard setback requirement on a corner lot (30 feet required, 18 feet requested) for a garage addition. The property is located at 2117 Dundee Place in the RA, Single Family Residential District. Case No. V/93 -29. All persons wishing to be heard with reference to this request will be heard at this meeting. • Mary Lou Johnson City Clerk CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • • • • • PLANNING APPLICATION REVIEW CASE NO. SUP /DR/93 -30 Project Location: 1900 Tower Drive Comprehensive Plan District: Industrial Park Zoning District: Business Park Office, BP -0 Type of Application: Special Use Permit Project Description: The proposal is to construct a 9,000 square foot office /retail building at 1900 Tower Drive. The site is located between St. Croix Bike and Skate and Arrow Building Center. A Special Use Permit is required for the retail use in the Business Park Office District. The proposed site plan shows 30 parking spaces. If revisions are made to the plan to meet the setback requirements, 20 feet in front and 10 feet on the sides, 25 spaces can be provided. Thirty spaces are required for a 9,000 square foot office building. Retail parking requirements is one space per 200 square feet or 45 spaces for a 9,000 square foot building. Either the building must be reduced in size or a variance to the setback and parking requirements must be approved. The applicant has not provided a basis for a variance. • The project design was reviewed by the Design Review Committee at their meeting of May 3, 1993. The Design Review Committee recommended approval of the design with the conditions listed below. Additional Planning Commission use and parking related conditions of approval are recommended for project approval. Recommendation: Approval with conditions. Special Use Permit Conditions of Approval: 1. Thirty (30) parking spaces shall be provided for the office use building: Three (3) may be tandem parking to the rear of the building. (Any retail use shall be reviewed for required parking.) 2. The driveway and parking on the east side of the building shall be removed. Design Review Condition of Approval:. 1. A detailed sign plan showing the monument sign materials, size, color and setback 15 feet from the front property line shall be submitted for Community Development Director approval. 2. Construction details of the trash enclosure shall be provided for approval by the Community Development Director. the materials of the enclosure shall be compatible with the colors and design of the building. 1 Attachments: - Application - Plan. 3. A detailed landscape plan shall be submitted for review and approval • showing a 10 foot landscaped area on the east side of the building, 20 foot front landscaped area, 2 1/2 inch minimum Maple trees (14), plant material around the sign and sodded areas. 4. A maximum of 25 square feet of signage per tenant shall be allowed on the west side of the building. 5. The monument sign shall be a building sign or site sign but not a business sign unless the business does not have a sign on the west side of the building. 6. A revised lighting plan shall be submitted indicating the type of light showing that the light source will not be seen off the site. 7. All landscaping shall be in before building occupancy. Findings: The use and design as conditioned is consistent with the West Stillwater Business Park Plan and Zoning Ordinance. • • 4 AUV CASE NUMBER Street Location of Property: Legal Description of Property: Owner: Name __ . t NOTE: Address Date of Public Hearing: PLANNING ADMINISTRATIVE FORM Applicant (if other than owner): Name Address Type of Request : ___ Rezoning ___ pocial Use Permit ___ Variance Description of Request: _ __.C.}y ` Fi Q Comments: (Use other side), Case Numbo J e Fee Paid _ Date Filed ./ ��� /p c—, ,4-4 2 I *NOTICE: ENGINEERING FEES MAY BE BILLED TO APPLICANT (( Signature of Applicant: Phone: ___ Approval of Preliminary Plat ___ Approval of Final Plat Other Sketch of proposed property and structure to be drawn,on back of tached, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set- backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. APR :99.: crry OF TR.LVIATER may, STh.LY/ATER, ` M #I> 0 PAID Approved ___ Denied ___ by the Planning Commission on (date) subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the II following conditions: • • Publish: iliwater THE BIRTHPLACE OF MINNESOTA NOTICE OF PUBLIC HEARING SPECIAL USE PERMIT REQUEST NOTICE IS HEREBY GIVEN that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, June 1, 1993 at 7:00 P.M. in the Council Chambers of City Hall, 216 North Fourth Street, to consider a request from Krongard Construction for a Special Use Permit for construction of a 9,000 square foot office /retail building. The property is located at 1900 Tower Drive in the BP -0, Business Park Office District. Case No. SUP /DR/93 -30. All persons wishing to be heard with reference to this request will be heard at this meeting. • Mary Lou Johnson City Clerk CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 N — ON 2 a C- ) n ! o- 3 O G -8� 13 { m I 1 y o ' ° o d� 2 'u � 3 p0 2 = ° tJ O t s O -1 x v T n N > a 1 y. • at ) o r r • V • Z 0 m 0 0 • L N 01 /. p.Of G!1TV L.0G C - � 4. {y`, . Fo > �l 1 ?O -O' I•8'_ & FIRE g LA I HI I rr 0 1 r O ra h S 73 A +y �3 C � > n 4 D 0 s. • 10'.Q MA�NTMN { O m 0 O:3 n 740 ? _5 c m m O m O O N N 3 7 0 7 • O m c0 o O 'o o C 0 fl m 0. U G •' \ \ Co Co - 9 9 9 O (J' y : O z m o z • Q N m 0 7 0 o > 7 < U, 0 m 0 — Co m c NC (D • 1 0 • 0 7 1 r 01 • • a -0 -+ c) co • • • Mr Gary Funke Stillwater Councilmen May 26, 1993 Dear Gary: As you know from our previous conversations I am making my` last attempt for permission for a five foot set back for driveway and parking area. { ` In Feb. of 1993 Mr. Jack Kronqard of Kronqard Construction called to see if I would be interested in putting up a building which I agreed to. After several drawings & layouts we settled on our present plan only to find out that the zoning set back had been changed in 1990 from five foot side set back to ten foot set back. There are only two lots left in this block one of which I own. The other Buildings were built before 1990 like the bicycle shop, 1911 & 1825 Curve Crest Blvd. and have been able to use the five foot set back to their advantage as far as parking area. I also spoke with Mr. Tim Kron the owner of the bicycle shop and ask him if he would have any objection to my having the same set back lines as he does. He not only felt he would have not objection but would welcome a building being constructed instead of an empty lot, which draws no traffic like an office building would. The lot was originally bought from Kern-Pauley on April 1980 with the intent of moving our Plumbing office and retail store from the Oak Park heights location to a new - � ���'�� building. The property was under the Joint Power at that time and we denied . .. for retail store because we were in ` were oenzeo a permit �or a recaz� score o�c�u�� ~� ��,� �o^ an industrial area and retail was not permitted. (Arrow Lumber next to our location was both wholesale and retail ��. at that time.) Because of the poor location we were forced to close our office and store. ~ • Page Two On May 3rd we met with the Heritage Preservation Committee/Design review with a request for five foot set back which was denied. On May 10, 1993 we met with the zoning commission with the same request, we were told to make the building smaller. June 1st will be the third meeting for approval and so far no other owners have appeared with objection to our request. Before laying out the building I met with the building both agreed that access to the east side or back of building is not required by present building codes but would be more then an asset. ` ' Without the five foot set back we would not have driveway r1*eway���� access to the back of the building which changes the t.ype)V' of possible tenants. I am sending you this letter_to see' if you could suggest any alternatives. Also enclosed is a copy of page (1) plot plan, page (2) site plan, page (3) pictures of lots adjoining property.' _ Thank You * • ..' '- ='c-e, " '` p`'*t ���*'`� .� ```���. ~��`� ^ ' ' � • PLANNING APPLICATION REVIEW CASE NO. V/93 -32 Planning Commission Meeting: May 10, 1993 Project Location: 206 East Locust Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: Todd Remington Type of Application: Variance Project Description: A variance to the height requirements (20 feet required, 24 feet requested) and to the total square footage requirement for an accessory structure (1,000 square feet allowed, 1,350 square feet proposed) for the construction of a carriage house. Discussion: The proposal is to construct a carriage house /garage on the property at 206 East Locust Street. The carriage house, as shown on the elevation plan, will be of similar architectural character as the home. This accessory structure is higher than the regulation for height. It is also 350 square feet larger than • what is allowed. The applicants have stated their basement is not usable for a workshop or storage space. No trees are presently located on the area where the driveway and carriage house will be. This lot is large enough to accommodate a duplex as regulated by the Zoning Ordinance. Conditions of Approval: 1. No habitable living space is allowed on the second floor of the carriage house. 2. The existing septic system shall be reviewed by a professional. A report shall be submitted to the City before building permits are issued. Recommendation: Approval as conditioned. Findings: This proposal will not impact adjacent properties and is consistent with the uses requirements of the Zoning Ordinance. The height of the building maintains the historic character of the area. Attachments: • - Packet - Application. PLANNING COMMISSION RECOMMENDATION: Approval as conditioned. CASE NUt4BER PLANNING ADMINISTRATIVE FORM Street Location of Property: _ � ° ''T `>r - It/ Logal Description of Property: Owner: Name .14(%1:39 ta o--1 Address ?ate L°G+.vis S Phone: `lY Applicant (if other than owner): Name Address Phone: Type of Request: ___ Rezoning ___ Approval of Preliminary Plat Spcia! Use Permit ___ Approval of Final Plat Vcriance • ___ Other Description of Request; __ _ 0 *NOTICE: ENGINEERING FEES MY BE BILLED TO APPL Signature of Applicant: - Date of Public Hearing: NOTE: Sketch of proposed pro ?erty and structure to be drawn.on back of. this Cached, showing the following: 1. North direcl;ion. 2. Location of proposed structure on lot. 3. Dimensions of front and side set - backs. 4. Dimensions of proposed structure. 5. Street narn s. 6. Location of adjacent existing buildings. 7. Other information as may be requested. Approved ___ Denied ___ by the . Planning Commission on (date) subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the following conditions: Comments; (Use other sid ), Case Number " 3 Fee Paid 20. ®r Date Filed J`'/y-3 S • • • • Request for Variance Todd and Kathleen Remington 206 Locust Street East Stillwater It is our intent to request a variance to build a traditional carriage house to add to the existing character of our lot and our neighborhood. This carriage house will serve as a garage and storage space /workshop for us since we have an inadequate basement. To achieve the traditional carriage house look it is necessary to build slightly higher and larger than existing zoning allows. We are asking for a variance on the heighth and square footage requirements. Instead of 20 feet high our carriage house will be 24 feet. The square footage will exceed the allowance of 1000 square feet by approximately 350 square feet to allow for a dormer and a steeper roof pitch to create a carriage house look. There are three reasons we feel justified in our request: • We have a triple lot and it's impractical to split the lots. Considering all the land we have the density of our lot is less than the neighborhood average. Without the variance we will be deprived of the full use of our property. Granting the variance will help remedy the situation. • In our neighborhood, the majority of the buildings were built before codes were in place. In order to be compatible with the neighborhood we'should build a carriage house to fit into the neighborhood better, improve values, and enhance our lot. • Because we're very secluded, this building will have no negative impact on others. A one story garage won't hide the back of our neighbors sheds and garages because of the placement of our house on a hill. • Our house is on bedrock so the basement is not fully useable. We need a bigger garage for storage purposes and other normal basement functions that are lacking in our home. Thank you for your consideration. • • iliW ater THE BIRTHPLACE Of MINNESOTA NOTICE OF PUBLIC HEARING VARIANCE REQUEST NOTICE IS HEREBY GIVEN that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, June 1, 1993 at 7:00 P.M. in the Council Chambers of City Hall, 216 North Fourth Street, to consider a request from Todd and Kathleen Remington for a Variance to the height requirement (20 feet required, 24 feet requested) and to the total square footage requirement for an accessory structure (1,000 square feet maximum allowed, 1,350 square feet requested). The property is located at 206 Locust Street in the RB, Two Family Residential District. Case No. V/93 -32. • All persons wishing to be heard with reference to this request will be heard at this meeting. Mary Lou Johnson City Clerk CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612- 439-6121 • • Date: Time Members Present: STILLWATER PLANNING COMMISSION MINUTES May 10, 1993 7 p.m. Gerald Fontaine, Chairman Glenna Bealka, Duane Elliott, Dorothy Foster, Jay Kimble, Kirk Roetman and Darwin Wald Steve Russell, Comm. Dev. Director Ann Pung - Terwedo, Planner Absent: Rob Hamlin and Don Valsvik Chairman Fontaine called the meeting to order. APPROVAL OF MINUTES • Motion by Darwin Wald to approve the minutes of April 12, 1993; seconded by Glenna Bealka. All in favor. PUBLIC HEARINGS Case No. V/93 -17 - Continuation of consideration of a variance to the setback requirements for shoreline and front yard (90 feet proposed, 100 feet required) and construction on slopes greater than 12% for construction of a 20 x 24 foot garage at 118 Lakeside Drive in the Bluffland /Shoreland, RB Residential District. Applicants Michael and Sheryl Meyer appeared on their own behalf. Mr. Meyer stated the request is now for a 22 x 24 foot garage. The new plans move the building 1 foot back from the front property line toward the river. He said the garage is now placed 1 foot back from the house overhang and is no closer to the river than the house. Mr. Meyer also said he had contacted Abrahamson Nursery to do a landscaping plan, as the commission had previously recommended. Mr. Russell noted that if the Planning Commission approved the request, the Meyers would meet with DNR representatives prior to the City Council meeting when the request will be considered. Mr. Elliott moved the request as conditioned (six); seconded by Kirk Roetman. All in favor. Mr. Meyer said he would try to set up a meeting with Molly Shodeen of the DNR. Qase No. $UP/93 -26. Continuation of consideration of a Special Use Permit for a minor subdivision of a 75,625 square foot lot into two Tots of 38,50 square feet and 37,125 square feet. The property is located at 1030 W. St. Croix Ave. in the RA, Single Family Residential District. Applicant Bev Flory reaffirmed the property owners desire to proceed with the subdivision. Ann Pung - Terwedo noted that the property in question could not be served by city sewer until the Amundson property south of the applicants' property is developed. (Currently the sewer would have to be extended 520 feet to serve the Flory property.) She said the Planning Commission has two options -- deny the request as premature or allow the request with the property served by on -site septic systems. Shawn Draper, 1221 Amundson Circle, expressed his concern about increased traffic, loss of the tree line, and the accessibility of the area to emergency service and public works vehicles. He questioned the length of time and sequence of (street, water) improvements. He also suggested the proposal would require wetlands mitigation. He asked that the request be denied. Mr. Russell noted that if th a request were approved, one of the conditions could be that improvements be installed before the lot is subdivided. A public hearing would be held and if approved, the City Could could order improvements, perhaps by the end of this year. Richard Kuula, 1241 Amundson Circle, also spoke in opposition to the request due. He also cited concern about the possible loss of trees, and the proximity a roadway would have to his pool. Mr. Elliott noted that while the property is large enough to support on -site septic, it would be unwise to surface the street until it is sewered. He said the number of unknowns make it difficult for the Planning Commission to make a decision. He suggested that the Florys meet with the Amundsons to determine their plans for future development and that a street-net plan be developed before a decision is made. Mr. Roetman also expressed concern about the number of unknowns -- the access issue, the street plan issue -- and also suggested the Florys try to contact the Amundsons. Mr. Elliott pointed out that if the Florys are unsuccessful in determining the Amundsons plans for the property, the City could force the issue by ordering a street -net plan and assessing the cost back to the property owners. Mr. Elliott made the mot on to continue the request until there is more information relative to a street -net plan; seconded by Mr. Roetman. All in favor. Case No. SUP /93 -26 Special Use Permit for the placement of a 40 square foot wall sign and a 90 square foo: wall sign. The property is located at 514 E. Alder St. in the RB, Two Family Residential District. 2 • • The staff report noted that Bluffland /Shoreland regulations do not allow advertising • signs visible from the river. The wording "slips available" does advertise a product. It was recommended a condition of approval be that the wording "slips available" be removed from the requested sign at the rear elevation of the building, reduced in size to 12 or 8 inches and located on the front of the building beneath the main business identification sign. Lynn Wolf, applicant, and his attorney Karl Ranum appeared before the Commission. Mr. Ranum said the intent of the advertising _ is not for river users, but for traffic on Highway 95. He pointed out that Wolf Marine's Highway 95 signage was lost when the road was reconstructed last year. He showed photos taken from the road and from the DNR boat launch and stated that visibility of the signs from the water would not be a problem. Mr. Elliott said the the signage will indeed be visible from the DNR ramp. Mr. Wolf responded by saying the 18 inch letters on the sign, as proposed, would not be readable from the ramp which, he said, is about 1/2 mile away from his building. Glenna Bealka suggested that the Commission should try to stick to the rules for signs. Dorothy Foster made the motion to approve the signage as requested, without conditions; seconded by Darwin Wald. Vote was 5 to 2 in favor; Glenna Bealka and Duane Elliott voted no. Case No. V/93 -29. Variance to the sideyard setback requirement on a corner lot (30 • feet required, 18 feet requested) for a garage addition. The property is located at 2117 Dundee Place in the RA, Single Family Residential District. Applicant Dan Dalluhn appeared on his own behalf. The request is to add one stall to the existing single -car attached garage; the addition would be 30 feet from the street curb line as a condition of approval. Mr. Elliott pointed out that most corner lots are larger. However, Mr. Dalluhn's lot is not large enough to allow for the requested garage addition without the variance. Darwin Wald moved to approve the request as conditioned; seconded by Kirk Roetman. All in favor. Case No. SUP/93 -30. Special Use Permit for the construction of a 9,000 square foot office /retail building. The property is located at 1900 Tower Drive in the BP -O, Business Park Office District. Ray Martin and Jack Krongard, applicant, appeared before the Commission. There was considerable discussion about parking requirements. Thirty parking spaces are required for a 9,000 square foot office building (one space per 300 square feet). Retail use requires one space per 200 square feet or 45 spaces for a 9,000 square foot building. The applicant's current site plan shows 27 parking spaces. During the discussion, Mr. Russell agreed that an additional three spaces could probably be accommodated at the rear of the building, which would meet the requirements for office use. Mr. Martin asked about the possibility of leasing space from the neighboring business, Arrow Building and St. Croix Bike and Skate, if the decision was made to put some retail use in the building. vl r. Russell said that would be possible if the businesses have excess spaces and a ree to a long -term lease arrangement. - Glenna Bealka asked whether the applicants should see if they can rent extra parking before the Commission acts on the request. Mr. Russell said the Commission could approve the office use and review the application if retail use becomes possible by using off -site parking arrangements. Glenna Bealka moved to approve the Special Use Permit for a 9,000 square foot office building as conditioned (se ✓en); seconded by Dorothy Foster. All in favor. Case No. SUP /DR/93 -31. Special Use Permit for construction of a 7,500 square foot veterinary clinic. The property is located on the northeast corner of Washington Avenue and Curve Crest Boulevard in the BP -I, Business Park/Industrial District. Doctors Rice and Waters appeared before the Commission. It was noted the Special Use Permit is needed because of an open exercise area at the rear of the building. The area will be enclosed with a six -foot high fence; three feet will be brick to match the building, with an addition three feet of wooden fencing. The • exercise area will not be visible from the street. Darwin Wald moved to approve the Special Use Permit as conditioned (one); seconded by Duane Elliott, All in favor. Qse No. V/93 -32. Variance to the height requirement (20 feet required, 24 feet requested) and to the total square footage requirements for an accessory structure (1,000 square feet allowed, 1,350 square feet proposed). The property is located at 206 Locust St. In the RB, Two Family Residential District. Applicants Todd and Kathleen Remington appeared on their own behalf. They stated their house is built on bedrock and the basement is not usable. The request is to build a carriage house /garage in keeping with the design of their 1872 -built home. One neighbor, Maury Stenerson, spoke in favor of the request. Mr. Russell asked therE would be a water hook -up in the workshop area. He suggested that checking tie condition of the septic system be added to the conditions of approval, the other condition being that no habitable living space be allowed on the second floor of the carriage house. Kirk Roetman made the motion to approve the request as conditioned. seconded by Darwin Wald. All in favor. • • • a No. $UB/93 -33. Minor Subdivision for transfer of a 1,399 square foot parcel of property from 1047 West Sycamore St. to 1401 Amundson Drive. The property is located in the RA, Single Family Residential District. Applicant Mark Thibodeau said the request is simply to extend his property line to an existing row of pine trees. - Duane Elliott moved to approve the request as conditioned (one); seconded by Glenna Bealka. All in favor. Case No. DR/93 -27. Design Review for the re_ novation of an existing school into an office building. The property is located at 110 E. Pine St. in the PA, Public Administrative Office District. Jay Slater and Pete Smith of BWBR Architects gave a brief overview of the design = plans for reuse the east wing of the Stillwater Junior High School as Cub Foods corporate headquarters. Mr. Smith noted one change from the information in the packet. The office building is 67,000 square feet, rather than 58,000 square feet, increasing required parking spaces to 224, 58 spaces would be provided at the office site and 171 proposed for the west wing site. He also addressed several issues that were raised during the Heritage Preservation Commission hearing on the request. • He said in an effort to address concern about the placement of the mechanical equipment on the roof of the building, plans now call for the equipment to be located on the "infill" portion of the building roof to eliminate any site lines. Also, he said the service entrance trash would be located at the northeast side of the building. A site for off - loading of larger trucks, which make deliveries perhaps once a week, would be provided off Third Street, he said. Regarding the condition that the service road on the north side of the building be removed. He said the request is to leave the road as is, but unused except for emergency vehicle access. use No. DR/93 -28. Design Review for a parking lot for 150 -170 cars. The property is located at 100 W. Pine St. in the PA, Public /Administrative District. Rob Williams of Sanders, Wacker, briefly reviewed the plans for the site currently occupied by the west wing of the junior high. The building would be removed. Parking, with access off Third Street, would be located in the lower portion of the site. The upper portion of the site, off Pine Street, would be landscaped to align visually with the Historic Courthouse. Plans also call for the use of ornamental railings and construction of a gazebo -type structure. Sis Casanova, 223 W. Pine St., asked whether Cub employees would be required to pay for a parking permit or whether the City was furnishing them with a lot. Mr. Russell responded that Cub employees would be required to buy permits, just as other employees are required to do in the downtown area. Maury Stenerson, 205 E. Walnut St., questioned whether the proposals represent the highest and best use of prise sites on the south hill. Richard Kilty, 118 W. Oak t., showed slides of some "eyesores" (scrub trees and junk in the ravines) in the neigh orhood that would not be improved by the Cub project and presented some alternate Ian sketches. He suggested extending the'fill down into the ravine on the northern po ion of the east wing site and building a parking lot on the lower level of that site. H , also called for a 100 -foot strip of housing along Fourth Street on the west wing site, with a shortened up version of the parking lot on Pine Street and decking on the lower level of the west wing site. Mark Balay, 416 S. Fifth St., questioned whether enough Tax Increment Financing funding would be generated to complete the west site parking project and questioned the advisability of even considering the project if the city doesn't have the available funding. Marlene Workman DeBoef said she like the east wing plans but questioned the use of the west wing site for a parking lot. She said a number of potential users of the west wing building had attended a meeting the previous week, and she urged the Planning Commission to in turn urge the City Council to look at other options and allow at least a portion of the west wing building to remain. Mr. Kilty asked Tom Thue - on, Cub Foods, about the plans for the northern half of the east wing site. Mr. Thues n said plans are to leave the area in its current ravine state. Mr. Kilty said there woul be serious questions raised if Cub develops the northern half of that lot that is got for $1. Mr. Thueson responded that Cub would be glad to have that concern addres ed as a condition of approval. Kathleen Remington expr ssed concern about traffic and asked whether there weren't alternatives to removing t e west wing building for parking and, thereby, changing the character of the neighbor ood. Mr. Russell responded th t the city is looking at other parking sites in the south part of downtown, specifically th UBC site and the possibility of a structure at the Second and Olive street parking lot. Mr. Stenerson asked the west wing site is so critical if there are other parking sites available downtown. Mr. Russell responded that parking is needed in proximity to the Cub office building. Jim Kellison, legislative chairman of the Stillwater Area Chamber of Commerce, "suggested and requested" that the Planning Commission approve the project(s). Carol De Wolf, 518 S. Fourth St., spoke in support of the proposals. During the Planning Commission discussion, Mr. Fontaine noted that most of the discussion centered around the parking lot and taking down the west wing building. During previous meetings, he said, including a previous Planning Commission • • hearing, it became apparent that reuse of the east wing building was contingent upon • the provision of parking at the west wing site. Mr. Elliott spoke favorably of Mr. Kilty's suggestion to deck the lower level parking area at the west site. Mr. Russell said the design could accommodate a second _level, and said another of Mr. Kilty's suggestions, cleaning up ravines, could be incorporated as a condition of approval. Kirk - Roetman moved to approve both design review requests with the added conditions that the ravines be cleaned up and that the parking lot design show the potential for added a deck; seconded by Glenna Bealka. (There are four other conditions of approval for the parking lot, 13 other conditions for the office building.) All in favor. Mr. Fontaine suggested that Mr. Kilty's plan be submitted to the Council for their information. Case No. SUP /DR/93 -25. Special Use Permit and Design Review fora 90 -room hotel, conference center, along with a parking review. The property is located 405 E. . Myrtle St. and 127 S. Water St. in the CBD, Central Business District /Flood Plain District. Mr. Smith of BWBR Architects briefly reviewed the design plans for the project and addressed the conditions of approval. One condition deals with the awning in the front of the hotel (the north end of the building on Myrtle Street) as it relates to the Myrtle Street site line. Mr. Smith said the awning would be extended no further than the existing property line, but does extend slightly_ over the curb for patron drop -off. Another conditions suggests that the applicants consider the reducing the riverboat appearance of the front of the hotel in the final design. Mr. Smith said the design represents more than a riverboat theme -- the penthouse and stacks are functional elements. Mr. Russell addressed parking concerns and said he felt the existing spaces (60) in the Hooley parking lot as well as available public parking in Lowell Park lot should be adequate during the week, but there could be a potential "conflict" for use on weekends. James Laskin, 308 E. Chestnut St., said he liked the proposal, and was a "tad nervous" about parking. He also questioned whether the riverboat smokestacks would be kept in the final design. Mr. Kilty questioned where the service entrances would be and suggested that as a condition of approval the city should vacate Myrtle Street, as it would no longer be a public street. Commission members agreed with the concern about the drop- off /awning extending into Myrtle Street and the possibility of traffic congestion and /or restriction of traffic to the river, especially on weekends. Mr. Kimble suggested that providing for two lanes of traffic, as well as the protected • drop -off area be made a condition of approval. Mr. Roetman moved to a prove the Special Use Permit with the added condition, bringing the conditions of approval to six; seconded by Darwin Wald. All in favor. SIGN ORDINANCE. Ann Pung - Terwedo a "compromise" has been met which would allow the hanging of "open" signs in the downtown area. The signs are to be made of fabric, no larger than 35 inches by 11 inches and hung seven feet about the sidewalk. - - Darwin Wald moved to amend the sign ordinance allowing "open" favor. signs which meet the ordinance requirements; seconded by Kir k Roetman. ZONING ORDINANCES. Consideration of a possible zoning ordinance . amendment regulating development and conservation of ravin s and a possible storm water ordinance were continued to the next meeting. Darwin Wald moved to ad ourn the meeting at 11 p.m.; seconded by Kirk Roetman. All in favor. Submitted by: Sharon Baker Acting recording secretary • • • • • i 1 twa$ e r T H E B I R T H P L A C E O F M I N N E S O T A MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 27, 1993 SUBJECT: PUBLIC HEARING ITEMS The following public hearing items should be considered for action: /1. CASE NO. V/93 -17 - MEYER ACTION: Continue to June 15, 1993 meeting. 2. CASE NO. SUB/93 -21 - FLORY ACTION: Continue indefinitely. • ✓ 3. CASE NO. SUP/93 -26 - WOLF MARINE ACTION: Continue to June 15, 1993 meeting. 4. CASE NO. V/93 -29 - DALLUHN ACTION: Hold Hearing. 5. CASE NO. SUP /DR/93 -30 - KRONGARD ACTION: Hold Hearing. 6. CASE NO. V/93 -32 - REMINGTON ACTION: Hold Hearing. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 • • • t M E M O R A N D U M TO: Mayor and City Council FR: City Coordinators A L DA: May 1 �� / 3 RE: ADMINISTRATION OF FEDERAL HOME PROGRAM BY WASHINGTON COUNTY HRA Accompanying this memo is a cooperative agreement between the City and Washington County HRA (HRA). The agreement would allow HRA to administer the program which provides assistance for tenant based rental, homeownership rehap, new construction rental rehab and first time homebuyers. The_City Attorney and I met with Yvette Quarfot, HRA Project Manager, to discuss the program and we do not see any adverse problems with the program. Ms. Quarfot will be at the meeting Tuesday night to answer any questions you may have on the program and cooperative agrement. EXECUTIVE DIRECTOR Dennis L. Balyeat April 21, 1993 Ms. Mary Lou Johnson City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Ms. Johnson: The Washington County Housing and Redevelopment Authority is currently administering the Federal HOME on behalf of Washington County. The HOME program is authorized by Title II of the Cranston - Gonzalez National Affordable Housing Act of 1990. Under the HOME program, the HRA is able to provide tenant based rental assistance, homeownership rehab, new construction, rental rehab and first time homebuyer assistance to res dents of your community who are at or below 80% of median income (1992 - 80% of median was $40,800). Recently, HUD had changed their regulations concerning the designation of a consortia (Washington County is part of a four county consortium with Anoka, Dakota and Ramsey counties). The regulatory change stated, if any urban count y in a consortia is not considered an entitlement county, each local unit of government must sign a legally binding cooperation agreement with the consortium (a county is considered an entitlement if the I opulation is over 200,000 persons). For HUD purposes, Washington County is not considered to be an entitlement county. Because Washington County is not an entitlement, HUD has requested that each city and township within the county sign a cooperation agreement which grants the Washington County H.ZA to operate the HOME program within their legal jurisdictions. Enclosed is a copy of the cooperation agreement. I would like to have this put on your next council meeting agenda. I do not need a resolution for this item. If you have any questions regard ng the program, please do not hesitate to contact me at 458 -0936. Sincerely, Washington County HRA Board of District - Jay Kimble Washington County Board of District - Wally Abrahamson BOARD OF COMMISSIONERS District 1, G. Howard Ruggles District 2, M. Meal Erdahl District 3, Jay Kimble District 4, Charlene Wilcox District 5, Elmer Morris c: Telephone (612) 458 -0936 I Telecopier (612) 458 -1696 Washingt County Housing and Redevelopment Authority 321 Broadway Avenue • Saint Paul Park, Minnesota 55071 • • COOPERATION AGREEMENT This Agreement is entered into this day of , 1993, between the Washington County Housing and Redevelopment Authority, a public body corporate and politic and a political subdivision of the State of Minnesota and the City of Stillwater , a Minnesota municipal corporation and a political subdivision of the State of Minnesota ( "the City ") . WHEREAS, the Washington County Housing and Redevelopment Authority (the "Authority ") was created pursuant to Chapter 475, Laws of Minnesota, 1974 and was authorized to exercise all of the powers and duties of a housing and redevelopment authority under the provisions of the municipal housing and redevelopment act, Minnesota Statutes, § 469.001 through 469.047 (formerly Minnesota Statutes § 462.411 to 462.711) ; and WHEREAS, for the Authority to undertake any housing or redevelopment project in Washington County and such project is within the boundaries of any incorporated city or township, the governing body of such city or township must approve the location of the project; and WHEREAS, Washington County, through the Authority, has entered into a consortium with the counties of Anoka, Dakota and Ramsey for the purpose of participating in the HOME Investment Partnership Program ( "HOME Program ") ; and WHEREAS, the HOME Program is authorized by Title II of the Cranston - Gonzalez National Affordable Housing Act, as amended (42 U.S.C. § 12701 et. seq . ) and provides for the U. S. Department of Housing and Urban Development (HUD) to allocate federal funds to local governments on a matching basis with the objective of strengthening public- private partnerships in order to provide more affordable housing; and WHEREAS, § 216(2) of the Act (42 U.S.C. § 12746) provides that a consortium of geographically contiguous units of local government may administer the HOME Program upon approval by the Secretary of HUD; and WHEREAS, the Authority has entered into that certain Joint Powers Consortium Agreement pursuant to Minnesota Statutes, § 471.59 dated March 9, 1993 (the "Consortium Agreement ") attached hereto as Exhibit A; and WHEREAS, the City of Stil lwater would like to participate in the HOME Program; and CPW51267 WA250 -1 WHEREAS, the regulations promulgated by HUD require that the local unit of government within Washington County that wish to be part of the consortium for participation in the HOME Program must sign a legally binding cooperation agreement (see 24 C.F.R. § 92.101 - 106;1. NOW, THEREFORE, in 3onsideration of the premises and the mutual obligations of the parties hereto, each oP them does hereby covenant and agree with the other as follows : 1. Definitions. In this Cooperation Agreement, all terms have the normal dictionary meaning and the terms below have the following meaning: "Agreement" means t to time amended, modified o "Authority" means t Authority. GPW51267 WA250 -1 "City" means the City of si- 4 i 1 T.7a i- o,- s Cooperation Agreement, as the same may be from time supplemented. ie Washington County Housing and Redevelopment "Consortium" means tie counties of Anoka, Dakota, Ramsey and Washington who have entered into an agreement with the U.S. Department of Housing and Urban Development to participate is the HOME Investment Partnership Program. "Consortium Agreement" means the Joint Powers Consortium Agreement entered into by Anoka, Dakota, Ramsey and Washington Counties and /or their Housing and Redevelopmen- Authorities ( "the members of the Consortium ") and attached hereto. "HOME Program" meats the HOME Investment Partnership Program authorized by the U. S . Congress pursuant to 42 U. S . C . section 12701 et . se q. and administered by the U. S . Department of Housing and Urban Development pursuant to 24 C . F . R . part 92. "HUD" means the U. 5 . Department of Housing and Urban Development. 2. Representations and Warranties (a) The City of Stillwater represents and warrants that it has full authority to execute and perform this Agreement. (b) The City of Stillwater , agrees to make all reasonable efforts, consistent with the purposes of the HOME Program, to maximize participation by the private sector, including nonprofit organizations and for profit entities , in the implementation of the housing strategy proposed by the Authority, including participation in the financing, development, rehabilitation and management of affordable housing. (c) The Cite of Stillwater agrees to permit the Authority to use HOME Program funds for the purposes and eligible activities as provided in 24 C. .R. section 92.205. • • • 3. Housing Strategy and Fair Housing. The City agre, to comply with the comprehensive housing affordability strategy prepared by the Authority in accordance with 24 C . F . R R. part 91 and updated nnually. . Furthermore, the City agrees to comply with the(`U . S S. Fair Housing Act 42 U. S . C . sections 3601 to 3631. �.,,:;LQ 4 2 A 144-- 4. Term. The term of this Agreement is for one (1) year from the date first indicated above and may be cancelled or renewed in writing by the parties. 5. Cooperation with the Authority. The City agrees to cooperate with the Authority in providing data or information the Authority is required to compile by the terms of the Consortium Agreement and the requirements of HUD in the administration of the HOME Program. 6. Conflict of Interest. No member, official, or employee of the Authority or the City shall have any personal interest, direct or indirect, in the Agreement, nor shall any such member, official, or employee participate in any decision relating . to the Agreement which affects his or her personal interests or the interests of the corporation, partnership, or association in which he or she is directly or indirectly interested. 7. Notices and Demands . A notice, demand, or other communication under the Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by first class mail, postage prepaid, return receipt requested, and a) in the case of the City, is addressed to or delivered personally to the City at 21 6 North Fniirth .; and b) in the case of the Authority, is addressed to or delivered personally to the Authority at 321 Broadway Avenue, St. Paul Park, Minnesota 55071; or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this section. GPW51267 WA250 -1 Dated: By Dated: GPW51267 WA250 -1 THE WASHINGTON COUNTY HOUSING AND REDEVELOPMENT AUTHORITY Dennis Balyeat Its Executive Director THE CITY OF Si 11 water By By Its Mayor Its • 1992 Washington County Compreh ensi ve Housing Afiorcfabili ty Strategy Prepared for the U. S, Department of Housing and Urban Developmen • • ECU, �CUS;NG CPPC = 'UNITY 0 tcber 1991 Prepared by: Washington County Housing and Redevelopment Authority Washington County Housing and Redevelopment Authority Introduction WASHINGTON COUNTY COMRRErIENS'VE HOUSING AFFORDABILITY STRATEGY (CHAS) TABLE OF CONTENTS Process for CHAS Development Executive Summary A Note About Available Data Section I. Community 'reptile ... • .. .. • • • • • • Part 1: Needs Asessment Part 2. Market and Inventory Conditions Section II. Five Year Strategy Part 3. Strategies Appendices Reports Used for CHAS Research Interviews Prepared by: David L. Balyeat Yvette Mc Kinney 3 5 5 23 35 35 Section III. One Year Plan /Annual Update 45 Part 4. Resources 45 Pcr, 5. Irnplernetation 51 • • INTRODUCTION • • The Cranston- Gonzalez National Affordable Housing Act of 1990 made chcnges in ex.s it c.: housing orcgrams and created new affordable housing programs, HOME & HOPE !.:I chd III. The Act requires states cnd certain local units of government (entitlements) to sucrnit c Comprehensive Housing Affordability Strategy (CHAS). The CHAS -is an cs`essrnent of housing needs and a plan to address the needs through resources such cs federal, state and local funds. The CHAS also is a tool to monitor how funds through HUD are being spent. '.vcs;ningtcn County, because its population is not over 200,000 people, is not an entitlement county cnd is not required to prepare a CHAS. However, Washington County has joined with Anoka, Dakota and Ramsey counties, for purposes of receiving ccorcprieted HOME funds, in a consortium. The consortia will Icok at development, of _ c- crccble housing in a regional manner, thus assuring funds to be spent more effectively for housing needs. 1 PROCESS FOR CHAS DEVELOPMENT The Washington County HRA used the information collected to draft the Wcshington County CHAS. , it was submitted to the HRA Board of Commissioners for their review. On . . August 16, 1991, the draft will be incorporated_ into a consortium -CHAS. At the scale time, the Washington County CHAS was published for public comment Period of 60 days. The CHAS was placed a' local libraries and the Washington County Government Center. The Wcshington County HRA began the process by appointing c group to develop the CHAS for Washington County . The Washington County HRA was responsible for the CHAS since the agency works with federal housing funds. The Washington County HRA is directly overseen by the Washington County Housing and Redevelopment Authorry Board of Commissioners. The Commissioners are appointed by the Washington County Board of Commissioners. The information for the CHAS was gathered through interviews and studies by HUD, Metropolitan Council, Wilder Foundation, etc. Please refer to the attached interviews and list of reports. - The final public review of the process is a public hearing held by the HRA Board of Commissioners, scheduled for September 18, 1991. On October 31, 1991, tt final consortia CHAS will be submitted to the U.S. Department of Housing and Urban Cevelopment, Minneapolis -St. Paul Area Office. 3 • • • • • EXECUT7VE SUMMARY The Comprehensive Housing Affordability Strategy (CHAS) is an assessment of housing needs and a plan to address the needs through resources such cs federal, state and local :ands. The CHAS is required by the U.S. Department of Housing cn Urbcn Deveic •ment to receive federal funds. However, information on funds from state and iccal sources cre also required. - information provided in the CHAS is based on HUO's instructions for preparing a CHAS. The CHAS document is a comprehensive planning strategy which looks at overall housing needs establishes strategic priorities and develops a plan to meet the identified housing cools. The CHAS will be a useful tool for Washington County when it comes to investment decisions. 5 A NOTE ABOUT - AVAILABLE. DATA Washington County_had a difficult time gathering current information, ie ;; -1990 cen_sus data, for analyzing housing needs. The data used for the analysis -has been through the Metro - Council, HUD, or Wilde r Foundation, 1980-census -data, _etc.- These documents used to supply the CHAS with readily available data in the time allowed for its preparation.. Please make a note, some of the information is obsolete and at many tunes throughout the report estimates were used. In the future, data sources will be more current and there will be a greater use of direct data. • • • MaDM J. CcakIMMINV P p& HEED o a GCE" The information stated in the Needs Assessment narrative was gathered through numerous interviews with agencies in Washington County. The agencies are all tied to housing or services needs in a variety of wcys. Other data was obtained through the Metropolitan Council, HUD, census data, or other agencies in the Metro area. Current Estimates The Metropolitan Council study 'Lookina Ahead at Housina ... The Effects of Chancing Democraohics on the Twin Cites Area Housing . Market", stated, As it was .already apparent in 1987, by 1990 the primary growth in the region since 1980 will have occurred in the developing suburbs. Of the overall regional growth of clmost 11% since 1980, the developing suburbs_ are projected to account for_o,ver 85,% and the outlying area. for the rest. The developing suburbs will have replaced the central cities as the most populated area of the region, growing from 30 to 35% of the population while the central cities of Minneapolis /St. Paul decreased from 32 to 27.5 %." Washington County has been effected drastically by the growth found in the study. Washington County in 1980 had a population of 113,571 persons according to the 1980 census data. In 1990, census data sated the population soared to 145,896 persons. This is an increase of 28% since 1980. Cost Burden The 1990 census data on income levels distribution and housing assistance needs of the Washington County population have not been published so it is very difficult to calculate the number of persons in Washington County who are cost burdened. However, with the increased population as seen in the past decade, it is reasonable to infer there are additional households who are burdened by cost. The Metro Council documented that one -third of all renters in the Twin Cities Metro area paid more than 30% of their income for rent in 1985 and over 13% pcid more than 5C% of their income for rent. Metro Council also stated that the median income of renters is about half that of owners in the Twin Cities Metro area. In addition, low income renters paid a higher portion of the income for housing. In the seven county Metro area, only 35% of households earning $10,000 or less receive any housing assistance. Cost burden data for Washington County can be found in the study, Mismatches Between Supply and Demand. Rental Housina in the Twin Cities Metro Area., Cost burdens are seen by all renters, but especially by lower to low income persons in Washington County as seen on the table. 7 HOUSING AFFORDABILITY FOR LOW INCOME RENTER HOUSEHOLDS WASHINGTON COUNTY, 1980 Lower - Income Low- Income Low- Income Rental HH's Renter Renter (Incomes HH's Paying HH's Paying - S 16.000 30 %+ for Rent 50 %+ for Rent # of Low % of % of Low % of % Low % Low Income All # Income All # Income hcome Renter Renter of Renter Renter of Renter Renter HH's HH's HH's HH's HH's HH's HH's HH's 1,924 36.0 1,487 77.3 29.2 Source: 1980 Census Data This data indicates a lack o affordable rental units in Washington County and that lower to low income persons are experiencing a difficult time in paying rent. It is very hard to estimate The number of persons being burdened by the cost of housing who are receiving rental assistance since the Section 8 program for Washington County is run through Metro HRA. It is fair to conclude that there are many persons receiving rental assistance who are burdened by the cost of rents even if they pay only 30% of their income, since rent is only cne of the basic necessities. Since the Washington County Housing and Redevelopment Authority (HRA) runs its Section 8 program through the Metro HRA, it is very difficult to estimate the number of persons in the county in need of rental assistance. However, it is known that the waiting list through the Metro HRA bar exceeds two years for those who have preference status. For persons who do not have a preference, the wait may be as long as ten years. As of June 1991, the Washington County HRA administered approximately 430 certificates or vouchers. It would appear that Washington County has a large number of persons who are in need of rental assistance. The study, Chances in the Subsidized Housina Market in the Twin Cities Metro Area, 1980- 1990 stated that Washington County had 1,612 subsidized units out of an estimated 50,093 total units in 1988. Only 3.2% of all units have a subsidy in Washington County (source of data is derived from Metropolitan Council, HUD, PHA and HRA). Such a low percentage represents a , iefinite lack of rental subsidies and affordable housing in Washington County. Shc7}e Pcrent Households Single parent households, especially female head of households, tend to be affected by houng costs more than two parent households in Washington County. 8 743 38.6 14.6 • • • • Source: 1980 Census Data Lace Farniv Households EJderfv Households Persons with Disabilities # of Single- Parent Household Renters WASHINGTON COUNTY # of Poor Single Parent % of Single Parent Household Renters Household Renters in Poverty 921 246 26.7% The data show that over one in four of the single parent households who rent in Washington County are below the poverty level and that there is a lack of affordable rental housing for lower to low income households in Washington County. The number of large families in search of three to five - bedroom units is on _the increase in Washington County. The lack of units may not be the issue, but affordability is an issue. Families of more than six persons who are on AFDC can't afford market rate units. There are very few units larger than three bedrooms in Washington County that are affordable. Large families are often pushed to the inner cities where there are a larger number of more affordable three to five bedroom units. The elderly population in Washington County has two major issues. First, there is a Icck of affordable rental units for elderly households. The affordable housing units that are available have waiting lists cnywhere from one to four years. Second, The elderly population that would prefer to stay in their homes are having a difficult time because there are repairs and maintenance that must be done. On a fixed income many are finding it very hard to keep up with the repcirs and maintenance. Once again, as the population flourishes more affordable housing is needed. The housing needs for persons with disabilities are numerous. Washington County is lacking in housing programs set up for persons with disabilities. The HRA conducts an accessible housing program through MHFA, however the waiting list is quite long. This program has grant funds available but the persons must be of very low income. The funds are used to rehab homes so they are accessible. The only other pilot project that was done was also through the HRA. The HRA allocated first time home buyer funds and down payment assistance to help a paraplegic couple and their child build an accessible home. Housing needs for disabled persons are threefold. First, there is c lack of affordable rental units that are accessible. Second, there are no programs set up to help families purchase a home that are accessible. For example, the one pilot project tried by the HRA. The project shoulc' be set up for families where the head of household or spouse is in need of accessible housing. Finally, there are not programs set up to help low income families rehab their home so it is accessible for a family member. It should b e similar to the MHFA Accessible Housing Program. Minority Populations The minority population is growing in the Metro area. Washington County has experienced growth of 24% in the minority population from 1980 to 1990. Washington County will see an increasing number of minorities as the population continues to increase, thus creating a greater demand for affordable low income housing. According to the Metropolitan Council, a high proportion of the minority or ethnic population are economically disadvantaged and experience much higher poverty rates then the white population. - F1ve Yecr Siratecv It is very difficult to estimate five years from now what some of the housing need issues - will be If the popula ion _ continues to grow:' at a rate _Washington "County ha `4 experienced from 1980 to 1990, it would be fair to conclude there will be an increased demand for affordable lousing. - The Metro Council has projected an increase of 6,700 jobs in Washington County from 1990 to the year 2000. This is an increase of 670 jobs a year or 3,550 jobs in the next five years. The statistics present an increase of employment, which would indicate a foreseeable expanding population for Washington County. Once again, as the population flourishes morn demands need to be met such as affordable housing. Supportive Hous7 Neeos of the Homeless The fundamental housing issue that must be addressed when dealing with homelessness is to offer service components along with housing components. One without the other will not help homeless persons become self - sufficient. Washington County Social Services estimates they give out anywhere from 24 to 30 hotel vouchers a month for homeless persons. The number may be low since it does not count the number of homeless persons referred to shelters in St. Paul. Social Services also said that due to the rural atmosphere of parts of Washington County and the close knit communities, many of the persons who cre homeless are helped by churches and local community organizations without being reported to Social Services. Washington County has one transitional housing program for its homeless population. Social Services and the Washington County HRA work together to provide transitional housing. The program hcs set aside two housing units in Washington County which are used strictly for homeless families referred by the County. The families are allowed to stay 10 • • • for one month in the units. This program may be expanded to four units this fall. At this point, Washington County does not have any shelters for its homeless population. Homeless - Racld aid Ethnic Groups The homeless population in Washington County is predominantly white. However, the number of minority homeless persons are on the rise. The increases will become more apparent as the population increases in Washington County. Homeless - Mentally 111 The number of Washington County mentally ill persons who are in need of housing are on the increase when mentally ill persons are discharged from Rule 36 programs or the Anoka Regional Treatment Center. The Washington County -HRA ,and Human Services, Inc. (HSI) are working together to implement the MHFA Rental Demonstration Program for Persons with Mental Illness. The demonstration helps homeless Persons who are mentally ill find rental units and then subsidizes the units with a $150.00 voucher. Housing for the - homeless is also provided through the HUD Single Family Property Disposition Homeless - Initiative Program. The HRA leases HUD foreclosed properties for $1.00 a year. HSI clients who are homeless and are in need of services to achieve self-sufficiency lease the units. Both programs serve only a small portion of the mentally ill persons who are in need of housing. Hcrnefess - Runawav /Abandoned Youth Washington County has one facility available for the runaway or abandoned youth population called Harbor Shelter and Counseling Center, Inc. The shelter is set up to help 12 to 18 year olds in the case of emergencies and when counseling is needed. Harbor Shelter can house up to 16 kids at one time and is usually at its maximum. Most of the runaway or abandoned youth are referred to The Bridge in Minneapolis or St. Joseph's Children's Home. Washington County does have emergency foster care homes which have in placement on the average of 140 children a month. Ten percent of the 140 children are runaways. Homeless - Alcohol /Drug Abuse Washington County Social Services usually refers the homeless alcohol and drug abuse victims to HSi of Washington County. The services are concentrated in four areas: information, assessment and referral, detox, insight groups, and community services. There are also many AA, NA, AL ANON, and adult /children groups set up through the many communities in Washington County. Homeless - Victk of Domestic Violence Family Violence Network is a non - profit organization which works with many of the persons who are homeless due to domestic violence. Family Violence Network currently has 10 safe homes and two Section 8 certificates for homeless persons. Most of the domestic abuse victims are not in imminent danger of homelessness because the district 11 courts are known to work quickly to get the abuser out of the home so the victim(s) may go back. However, the number of domestic violence cases cre on the increase due to unstable economic factors; so the numbers of homeless are expected to increase in the future. At PoCikrticn - According to 'Critical PE rsoective on Housina" (Hamby and Hopper, 1989), homelessness stems from changes in the housing market, the labor market, the structure of economics of both urban and rural areas, and family and public policies designed for the care of dependent populations. The changes are evident with decreases in affordable housing, high unemployment rates, the number of people_ living in poverty, increasing cases of - domestic abuse, and contrived cuts at the federal and state revel in supportive service programs. As a result of all these factors, people are at- risk -of homelessness. Life crises such as evictions, foreclosures, alcohol and drug abuse, loss pf .emp€oyment,:-are forces that lead - a person to hcmelessness: Presently data is not ava fable to estimate the number of persons in ashington County, who are at risk of homelessness. However, when focusing on econoric indicators in the state it would be easy to infer that Washington County is like any other areas and has a large number of people who are at- risk -of homelessness. Supportive Housing Nee4's for Others with Soecld Needs Elderly and Frail Elderly Washington County has approximately 13,900 senior citizens over 65 years old according to the State Demographer's office. Less than 7% (estimated 97 seniors) belong to a minority group. The Metrc Council provided the following information regarding general characteristics of seniors Washington County and the need for services. Its estimates are based on the Wilder Foundation research, The Minnesota Wilder Study.' Age Population 60 -80 80 -85 85+ WASHINGTON COUNTY 11 ,747 1,579 583 Annual Income, Population Up to $5,000 $5,000 - 10,000 Over $10,000 597 4,589 8,714 12 Estimated % 84.5 11.3 4.2 Estimated % 4.3 33.0 62.7 • • • • The Washington County HRA has, since 1988, built 146 senior apartment units. All units are below the market rate and each complex has three to four project -based subsidies which are taken out of the HRA's mill levy from the Washington County Board of Commissioners. Washington County also has seven federally subsidized complexes which are also 100% leased and have very long waiting lists. With all senior units being 100% occupied, it still does not begin to meet the demands for this type of housing. Washington County currently has Washington County Public Health which offers services on a sliding fee basis to low to moderate income frail elderly. The services range anywhere from homemaker services to an on -site 24 -hour monitoring health aide. With the new pre - admission screening and alternative care grant programs through the Department of Human Services, there will be a need for additional housing with attached services in the future. One demonstration will be conducted by HSI by utilizing a grant through the Department of Human Services. HSI will hire a person that will administer-the on -site coordination -of -- services to assist older persons. Such activities= will:beeva[uations_,cf needs, providing . education services, providing nutritional services and- working,with mental health issues. The demonstration will be tried in two Section 202_projec is and: =the five,elderiy• projects the Washington County HRA owns. Persons with Dlsablitles In January 1990, the State Planning Agency in coordination with the Governor's Planning Council on Developmental Disabilities presented a report entitled, "The Heart of c Community is Inclusion." The report focuses on the need for inclusion in the community persons with developmental disabilities and the lack of knowledge and information that support inclusion. The report also looked ct critical issLes such as the desire to have c home by persons with developmental disabilities. Many of the persons with developmental disabilities currently live in institutional settings, not real home settings. Washington County does not have housing services set up for persons who are disabled. Washingtc - i County has a few pilot programs as mentioned previously, but this does not reduce the demand. Currently, most persons with disabilities are forced to move to other counties which offer the services they need such as transportation and a larger accessible housing stock to choose from. There is a need for integration of disabled persons into the communities, and only expansion of housing services for disabled persons will fulfill this need. Persons with AIDS The Minnesota Department of Health has recorded as of May 1, 1991, that there were 11 cases of AIDS in Washington County. This number only includes persons who have doctors in Washington County. The number, more than likely, is much greater. 13 Persons with AIDS, because ctf the nature of the disease. need special housing assistance. A housing solution, for exam le, would be scattered site homes that bring in the services such as meals, counseling, and case management. There are pilot projects like this in Minneapolis. Health concerns cause many persons with AIDS to be unemployed, thus at poverty level. -So there is a need for rental assistance or other types of funding to assist with housing costs. Currently, the population of persons with AIDS is quite low; however, as the population increases, Washington County will need to re- evaluate their services to assist this special group. 14 • EXECUTIVE DIRECTOR Dennis L. Balyeat Telephone (612) 458 -0936 T eIecQp er (612) 458 -1696 Washington County Housing and Redevelopment Authority 321 Broadway Avenue • Saint Paul Park, Minnesota 55071 TO: Washington County Cities and Townships FROM: Yvette Quarfot/Project Manager DATE: May 24, 1993 SUBJECT: -- HOME Cooperation Agreement I just wanted to let you know that I need all signed Cooperation Agreements back no later than July lst. - If your city/township is not planning on signing the agreement, I would appreciate being informed.: - Once again, this is not a mandatory agreement, however; if _the HRA "is contacted by a resident within your " jurisdiction and there is no agreement, we will not be able to assist. your`_resident. For FY1993, we plan o utilize the HOME funds for homeownership 'rehabilitation.' , Please do not hesitate to"call me if you have any questions. I would also be more than happy to meet with you 'to`discuss the HOME program - ..:. r' . =. >:AC• • in further ether detail. Thank you. �',� :•;_'.. �:,�.- °...� =�.. .�f�:�F�- '� -::,- _ BOARD OF COMMISSIONERS • • • TO: Mayor and City Council FR: City Coordinator DA: May 14, 1993 RE: M E M O R A N D U M d,itt3 HRA PURCHASE OF BRICK BOND APARTMENTS Accompanying this memo is a letter from Dennis Balyeat_of Washington County HRA stating HRA is planning to purchase the Brick Pond Apartment complex. It is my understanding that the City has 30 days from the date of receipt of notice (per _ the attached letter - to_ object - to the purchase am ° not_sure _ _whether the - =City:= would want to object -to -the project. However, the Council1should -be aware that a payment in lieu of_ :taxes equal to 5 percent of_., the "shelter. =rentals" .is charged to projects of this nature.- According to information I county;_ the taxes. for_ Brick_ Pond were $40,683 in 1993 of which the-City: $9,011 or or about 22.15 percent of the total tax. According to HRA staff, the estimated cash in lieu payment would be $10,600 of which the City would receive about $2,348 (22.15% of in lieu payment). This situation is very similar to the Ann Bodlovick apartments_which was built . and is operated by HRA and which includes a cash in lieu payment. It is my understanding that this is the first year (1993) that the cash in lieu payment is to be received from HRA for the Ann Bodlovick apartments. The payment is to be made with our regular tax settlement but at this time the. amount is- unknown. I have talked to Diane about the impact the cash in lieu payment would have on City tax revenues. According to Diane the tax "base" would be affected (minimally) but our tax "revenue" would not. If the Council requires additional information, I would recommend that the Council request HRA staff attendance at our June 1, 1993 meeting to further explain the Brick Pond project. This would still give the City an opportunity to object to the project (within the 30 day time frame) if it chose to do so. EXECUTIVE DIRECTOR Dennis L. Balyeat May 6, 1993 C S//k/5 "3 Telephone (612) 458 -0936 Telecopier (612) 458 -1696 Washington County Housing and Redevelopment Authority 321 Broadway Avenue • Saint Paul Park, Minnesota 55071 City Council City of Stillwater - 216 North 4th Street Stillwater, MN 55082 -4898 Re: The Washington County Housing- and Redevelopment. Authorit Housing Development Project Members of the City Council: Please be advised that The Washington County Housing and Redevelopment Authority proposes to acquire an existing 40 -unit housing development known as the Brick Pond Project (the "Project ") located at 1635 South Greeley Street in the City of Stillwater, and to own and operate such development as a "housing development project" as defined in Minnesota Statutes 469.002, Subd. 15. The Project is designed to be affordable to persons or families with incomes not greater than 80% of median income for the Minneapolis /St. Paul metropolitan statistical area. This letter is intended to constitute notice to you pursuant to Minnesota Statutes 469.007, Subd. 2. If you have any questions or comments regarding this matter, please do not hesitate to call me. skm erely, Dennis L. Baly Executive Dire or 1/, BOARD OF COMMISSIONERS District 1, G. Howard Ruggles District 2, M. Neal Erdahl District 3, Jay Kimble District 4, Charlene Wilcox District 5, Elmer Morris 469.006 ECONOMIC DEVELOPMENT 978 Subd. 3. Certificates of appointment. A certified copy of the certificate of appoint- ment of each commissioner shall be filed with the commissioner of trade and economic development. _ History: 1987 c 291 s 6: 1987 c 312 art 1 s 26 subd 2;4991 c 33 s 1 - 469.007 - POWERS OF COUNTY AND MULTICOUNTY AUTHORITIES. Subdivision 1. Powers. A county or multicounty authority and its commissioners shall, within the area of operation of the authority, have the same functions, rights, powers, duties, privileges, immunities, and limitations as are provided for housing and - redevelopment authorities created for cities, and for -the commissioners -'of those authorities. The provisions of law applicable to housing and redevelopment authorities __ created for cities and their commissioners shall be applicable to county and multi - =county authorities and their commissioners, except as clearly indicated otherwise. Subd 2:powers as to housing development projects. When a county or multicounty authority undertakes any housing project or housing development project involving acquisition' of Multifamily housing rental properties that (1) were financed under the federal section 8 or section 236 programs, or (2) are designed to be affordable to persons - n or families incomes not greater than 80 percent of Median - incoine for the"metri- Dolitan statistical area or nonmetropolitan county, and are located within any city or - town, the authority shall notify the governing body of the city or town in writing of the location of the housing project or housing development project. If the governing body fails to take action on a housing project or housing development project in p writing which sets forth its reasons for the action within 30 days, the governing body is consid- ered to have approved the location of the housing protect or housing development pros- ect for purposes of any special or general law requiring local approval of the location of housing projects and housing development projects undertaken by county or multi - county authorities. History: 1987 c 291 s 7 ;; 1989 c 328 art 3 s 4 469.008 EFFECT UPON CITY HOUSING AND REDEVELOPMENT AUTHORI- TIES. Nothing in sections 469.004 to 469.008 shall alter or impair the powers and obliga- tions of city housing and redevelopment authorities created under Minnesota. Statutes 1969, chapter 462, prior to June 8, 1971, nor shall the area of operation of such city authority be included within the area of operation of a county or multicounty authority created pursuant to sections 469.004 to 469.008. With the consent of the board of com- missioners of a city authority and the governing body of the city, a city authority may become a part of a county or multicounty authority upon assumption by the authority of the obligations of the city authority. History: 1987 c 291 s 8 469.009 CONFLICT OF INTEREST; PENALTIES FOR FAILURE TO DIS- CLOSE. Subdivision 1. Disclosure. Before taking an action or making a decision which could substantially affect the commissioner's or an employee's financial interests or those of an organization with which the commissioner or an employee is associated, a commissioner or employee of an authority shall (a) prepare a written statement describing the matter requiring action or decision and the nature of the potential con- flict of interest and (b) submit the statement to the commissioners of the authority. The disclosure shall be entered upon the minutes of the authority at its next meeting. The disclosure statement must be submitted no later than one week after the employee or commissioner becomes aware of the potential conflict of interest. However, no disclo- sure statement is required if the effect on the commissioner or employee of the decision or act will be no greater than on other members of the business, profession or occupa tion or if the effect on the organization with which the commissioner or employee is 469.040 ECONOMIC DEVELOPMENT 1002 to maintain_ a. project as a low- income housing project, whichever is later, 'then the exemptions from taxes for that project shall terminate. Subd. 2. Leased property, exception. Notwithstanding the provisions of subdivi- sio Z 1, any property other than property to be operated as a parking facility that the authority leases to private individuals or corporations for development in connection with a redevelopment project shall have the same tax status as if the leased property were owned by the private individuals or corporations. Subd. 3. Statement filed with assessor, percentage tax on rentals. Notwithstanding - the provisions of subdivision 1, after a housing project carried on under sections 469.016 to 469.026 has become occupied, in whole or in part, an authority shall - file with the assessor, on or before_ May 1 of each year, a statement of the aggregate shelter rentals of that project - collected during the preceding calendar year. Unless a greater amount has been agreed upon between the authority and the governing body or bodies for which the authority was created. in whose iurisdiction the proiect is located,fiy percent of the aggregate shelter rentals shall be charged to the authority as a service charge for the services and facilities to be furnished with respect to that project. The serrice charge shall be collected from the authontv in the manner provided by law fir the assessment and collection of taxes. The amount so collected shall be distributed to the several taxing bodies in the same proportion as the tax rate of each bears to the total tax rate of those taxing bodies. The governing body or bodies for which the authority has been created, in whose jurisdiction the project is located, may agree with the authority for the payment of a service charge for a housing project in an amount greater than five percent of the aggregate annual shelter rentals of any project, upon the basis of shelter rentals or upon another basis agreed upon. The service charge may not exceed the amount which would be payable in taxes were the property not exempt. If such an agreement is made, the service charge so agreed upon shall be collected and distributed in the manner above provided. If the project has become occupied, or if the land upon wh ch the project is to be constructed has been acquired, the agreement shall specify the location of the project for which the agreement is made. "Shelter rental" means the total rentals of a housing project exclusive of any charge for utilities and special services such as heat, water, electricity, gas, sewage disposal, or garbage removal. "Service char- ge" means payment in lieu of taxes. The records of each housing project shall be open to inspection by the proper assessing officer. History: 1987 c 291 s 40; 1989 c 277 art 2 s 61; 1990 c 532 s 9,10 465 STATE PUBLIC BODIES, POWERS AS TO PROJECTS. For the purpose of aiding and cooperating in the planning, undertaking, construc- tion, or operation of projects, any state public body may upon the terms, with or with- out consideration, as it may determine: (1) Dedicate, sell, convey, or lease any of its interests in any property, or grant eas ements, licenses, or any other rights or privileges therein to an authority. Except in cities of the first class having a population of less than 200,000, the public body may pay the bonds of or make loans or contributions for redevelopment projects, and the rec ipt or expenditure of any money expended hereunder by the state public body shall not be included within the definition of any limitation imposed on per capita taxing or pending in the charter of the state public body. No state public body may use any rev nues or money of that state public body to pay the bonds of or make any loans or co tributions to any public housing project, except to a public low -rent housing project (i) or which financial assistance is provided by the federal government which requires a unicipality or other local public body to use its revenues or money for a direct loan or rant to the project as a condition for federal financial assistance and (ii) where the loc 1 financial assistance for the project is authorized by resolution of the governing bo y of the municipality; (2) Cause parks, playgrounds, recreational, community, education, water, sewer } • • 1 MAY- 25 -'93 TUE 16:50 ID:MAIL BOX CENTER To: C 0 ,"4 Attention: Address: City, State, Zip Code: Subject: From.: * LEGISLATIVE AS 7920 To Annandale, CEO) FAX (708) le1 2) FACSIMILE T • • * • Number of Pages (Including cover s TEL N0:703- 560 -1938 #623 P01 TES, INC. U Court A 22003 129 AL - Y - Nus, -: /,13- 0 4 LttOnf Phone Number: • • • Comments or Message: 710Z )‘- _ ( Of € Mi"." • . ILIL2t e 4. 4 )ft. 0 I (frt a 7 7La * • * * * * * * * * * * * **1M *** * * * * * ** If the transmittal is not being received mperly, please contact the sender at the phone num r listed above. MAY- 25 -'93 TUE 16:50 ID:MAIL BOX CENTER TEL NO:703 -560 -1938 Minnesota owes Legislative Associates. 707 Cabo Drive Stillwater, MN MOM 10151 4304681 inc As a final approach, Stev project these last weeks b+ securing letters from the I associations here In Wash the Sierra Club, the Ameri LEOISIATI'FE IATES, INC, 7920 !L Court Annandale, A 23003 (709) 0004199 Pan (703) 032 May 24,;1993 #623 P02 To: Mayor and City Council City of Stillwater From: Ed Cain C Re: Status of Levee Federal Appropriation This month of May is a very critical time fort funding of the Stillwater- levee project in Washington, The House and Senate Appro riations Subcommittee on Energy and Water Development are r viewing hundreds f requests that have been made to their committees for funds. Ma k up of the House ubcommittee blil is scheduled shortly after Memorial Day. The enate bill will follovv by a couple of weeks. It is vital, at this time, to keep the project on the "top of the pile" of members and staff. Pictures of the high water levels this Spring, nd a letter from Stave Russell regarding the likelihood of additions damage to the ret fining wall, and the funding of . the project in the State bonding bill hive all provided re ns to revisit both the committee staff, the members, and their inclividual staff. The tate and Federal funding of the levee project has been my only priority this past m h. Further, i have been working with other key mbers in the House from the standpoint that the extension and repair of the levee i just a local project. The potential hazard of the trunk sewer fine, the historical perspective of the City, and the recreational opportunities he City and the St Croix River provide the interstate area, all give me a justification t bring in other Members who are outside the Sixth District, Both Congressmen Ober ar and Vento have been working with me since last year on the authorization. Their h 1p gives us bipartisan for the project, as well. This week, Senators Durenberger and WelistOne sent a very strong joint letter to Senate Committee Chairman Bennett Johnson (see attached.) In addition, 1 was able to meet personally with the Chairman a week or so ago, and talk in some detail about the condition of the levee, and the need for tkie appropriation. He was very concerned, and ask a lot of questions, however, as expetedd, he gave no promises regarding the Senate appropriations bill, Russell and I are ushing the environmental aspect of the fore the Subcom ittee marks up of the bill. Steve is cal level, and 1 am working with the national environmental ngton. We will hays letters going to the committees from an Rivers Association, and other groups. While this type of 1 • • Page 2. Report • • MAY- 25 -'93 TUE 16:51 ID:MAIL BOX CENTER TEL NO:703 -560 -1938 #623 P03 support will not win the battle alone, it gives another perspective to the issue that broadens the appeal to the committee. All of the procedural objectives have been aco mplished at this time. Most importantly, the project was included in the w er resources authorization act last year. Secondly, the matching funds provided in they State's bonding bill has indicated that the State of Minnesota has given the project thieir highest priority. 1 am optimistic because we have done everything procedure and politically to assure funding, but not "cocky" because strange and uncontrollable things happen in the mark up sessions of appropriations bills. • • • ATTACHMENTS Illw _ THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: ANN PUNG - TERWEDO, CITY PLANNER DATE: MAY 26, 1993 SUBJECT: HISTORIC PRISON SITE REUSE STUDY BACKGROUND: In May, the City Council directed Staff to look into possible sources of funds to pay for a portion, 50 %, of the costs for a reuse study of the Territorial Prison site. The Minnesota Historical Society will pay one half of the study costs, or $4,000, and take the lead role in preparing the report. They feel this site, which is on the National Register of Historic Places, is important to the State of Minnesota. DISCUSSION: The City's portion of the study can be contributed in Staff time or City funds. The Margaret Rivers Foundation has contributed $1,000 towards the study and the Planning Department can contribute $1,000 in Staff time. The remaining could be paid using TIF funds or the planning professional services budget (Comprehensive Plan). RECOMMENDATION: Approval of $2,000 TIF for City share of reuse study. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439-6121 April 12, 1993 Ms. Ann Pung - Terwedo Stillwater Heritage Preservation Commission Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 Dear Ann: I wanted to take this opportunity to express again our office's interest in participating in efforts to find a suitable long -term use for the Territorial Prison. The prison was identified as a priority property through t: ie SHPO annual planning process in 1990, and we are pleased to see the growing interest from so many different fronts in preserving a property of such significance to the community and the state. As I indicated at the March 10 meeting of the ad hoc Territorial Prison task force, our office sets aside a small amount of federal funds each year to conduct reuse studies for threatened or under -used National Register properties. It has been our experience that such studies, completed in partnership with the local unit of government, public agency, or other nonprofit, have identified euse options for properties while strengthening the local commitment to bringing about successful reuses. The initial investment in terms of time and resources is modest in compari:ion to the long -term value of a property's reuse in the community. Our 1993 -4 budget would allow matching funds up to $4,000 for the Territorial Prison. While CLG funds have been used in the past to conduct reuse studies, these funds are separate from the CLG grant funds and are administered entirely outside the CLG grant program. Generally the studies are completed under a cooperative agreement that is similar to a CLG grant agreement in terms of the fiscal management of the project. Conducting a reuse study would be a very reLponsible first step in exploring options for the prison site. I would be happy to discuss this possibility with you. Please do not hesitate to contact me if you have any questions. Sincerely, • Britta L. Bloomberg Deputy State Historic Preservation Officer MINNESOTA HISTORICAL SOCIETY cc: Charles Nelson, MHS Eistorical Architect 345 KELLOGG BO(LEV:ARI) WEST / 5.11 \'I' P11. L. MINNESOTA 55102-1996 / TELEPIIU \E: 612- 296 -61 26 • 1 a ter ,....... T H E B I R T H P L A C E O F M I N N E S O T A MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: ANN PUNG - TERWEDO, CITY PLANNER DATE: APRIL 13, 1993 SUBJECT: HISTORIC TERRITORIAL PRISON SITE REUSE STUDY Background: In January and again in March, an ad hoc group of individuals met to discuss the Historic Territorial Prison Site, its present condition and possible future uses. The attached memo to the Mayor describes who was involved and what was discussed at the meetings. The group concluded that, due to the development pressure along North Main Street and the concerns about the preservation of the Territorial Prison Site, a reuse study should be conducted in order to evaluate the historic resources of the site, aid in preservation of those resources, identify potential uses and costs for reuse. A reuse • study can be used as a marketing tool for sale of the sites and a tool for preserving site resources. The Minnesota Historic Society Preservation Office has conducted reuse studies on a cost -share basis with local governments. Britta Bloomberg, Director of the Preservation Office, estimates _the study would cost approximately $8,000. They would fund 50% ($4,000) of that study with a local match of $4,000. The Planning Department has not budgeted for the reuse study. Roberta Opheim, representing the group, reviewed the historic resources of the prison site with the City Heritage Preservation Commission at their meeting of May 3rd. She also discussed the concerns about the site and its future. The Heritage Preservation Commission strongly supports the reuse study. They feel the site should be preserved and could be threatened with the increased development along North Main Street. (The prison is on the National Register of Historic Places.) What is a Reuse Study? A reuse study identifies the historic attributes of a building or site. It gives an overview on which historic resources should be preserved. These resources could be architectural elements, structural systems or even archeological sites. The study then identifies appropriate uses for the building and /or site. The reuse study concludes by estimating costs for the rehabilitation of the historic structures. This reuse process and report is a pro- active way of identifying appropriate uses for an historic property. It can also be used as a marketing tool by the • owner for potential development. The goal of the study is to preserve our history and find an economically viable use for site and structures. CITY HALL: 216 NORTH FOURTH STILLWA MINNESOTA 55082 PHONE:-611- 439-6121 Historic Territorial Prison Site Reuse Study Page Two Recommendation: The Heritage Preservation Commission supports the reuse study. They recommend that the City of Stillwater enter into an agreement with the Minnesota Historic SociEty for the reuse study. The approximate cost to the City of Stillwater would be $4,000. (Some of this amount would be accounted for by Staff time.) f • • • • • TO: Mayor and City Council FR: City Coordinator DA: May 7, 1993 RE: MCKUSICK LAKE WALKING PATH M E M O R A N D U M During 1992, the City Council directed staff to explore the feasibility of establishing a nature trail along McKusick Lake. The attached map shows the location of the trail. The City recently obtained easements from the developer of Green Twig Way in furtherance of the trail and has also, over the years, acquired easements or property that would make the trail feasible and somewhat inexpensive to complete. I believe the idea is to acquire all of the property /easements necessary to complete the trail and, except for some floating docks that may be necessary (and which may be eligible for state funding), the trail would be left in a natural state (i.e., no paved surfaces and no facilities or other amenities - just a walking trail). In order to clearly establish the boundaries of the trail and to know what additional properties or easements are necessary, it is necessary to have the proposed trail area surveyed. The cost of the survey is estimated to be $1,500 - $2,000. Council approval to obtain the survey is requested. • • =SEN • • May 26, 1993 Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, Minnesota 55082 -4898 Dear Mayor and Council Members: 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: Stillwater, Minnesota City Engineer South Main Lift Station SEH File No. 92280 This letter is a final report on the pump and valve replacement for the South Main Lift Station. This project has now been completed and the new pumps and valves are functioning properly. The threat of an overspill from this lift station into the St. Croix River has been • greatly reduced. The project was ordered by the Council in March of 1992. An estimate was provided for emergency replacement of pumps and valves. In order to take the lift station out of service long enough to remove the pumps and valving system, a bypass connection to the forcemain on the discharge side of the lift station had to be constructed. Since the forcemain is a 20 inch diameter cast iron pipe, a manhole was required to be constructed around the forcemain with a "T" tapped in, etc. The original estimated cost for this bypass work was $50,000. The first authorization by the Council was to prepare specifications and receive bids for three new pumps for the lift station since these would take the longest to be delivered. Bids were received on June 1, 1992. The contract was awarded in the amount of $32,865 for the three pumps. The Engineer's Estimate was approximately $50,000 for these three pumps. It was decided to construct the bypass pumping facilities utilizing Water Department personnel and Public Works personnel. Certain items had to be contracted, such as, equipment rental for digging, etc. Considering City personnel time, materials and amount paid to Contractors, the final amount for the bypass construction was $17,612.76. This amounted to approximately $32,000 in cost savings for the City. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON. WI Honorable Mayor and City Council May 26, 1993 Page 2 The pumps were delivered to the City in the late Fall of 1992. The next process was for the City to prepare plans and specifications and advertise for bids for the placement of the new pumps and valves in the lift station. The Engineer's Estimate for this work was approximately $65,000 and the low bid was $28,360. Since the high bid was approximately $55,000, the City potentially realized a savings of $25,000. The Contractor which was the successful b dder, stated that if the City had not provided the bypass pumping, he would not have bid on the project. The total cost for the bypass pumping is $3,770.91. The City realized some cost savings on the final bypass pumping by manning the pumps and providing the fuel instead of asking the subcontractor, Northern Dewatering, Inc., to provide these services. If the City had to include the bypass pumping in the bids, the second low bidder was the successful bidder, the total: cost would have been $55,550 compared to the actual cost to the .City of $33,840 for contracted services. As the Council may recall, the motors which were received from Northwestern Equipment were not wired for the dual voltage rating. Therefore, the Contractor installing the pumps was delayed for two days, or over one weekend, while these motors were being rewound and the City furnished labor and fuel for the bypass pumping for those two days. The Contract amount for Northwestern Equipment is $32,865. The amount that has been paid to Northwestern Equipment to date is $30,918, leaving a balance due this supplier of $1,947.00. The pump rental cost from Northern Dewatering for two days is $545.30 (this is included in the $3,770.91 they are requesting for payment). The City cost for 57 hours of labor at $22.35 per hour is a total of $1,273.95. The fuel costs were approximately $60.00 per day, or a total or $120.00 for two days bringing the total City cost to $1,393.95. Therefore, the City cost plus the cost for the bypass pump equipment for two extra days totals $1,939.25. If this meE is with the Council's approval, we will recommend that Northwestern Equipment provide the $1,939.25 to the City in lieu of final payment for the pumps they furnished. If you have any questions, please do not hesitate to contact me. Sincerely, REM:kam Enclosures c: Diane Deblon, Finance Director Nile Kriesel, City Coordinator David Junker, Public Works Director 7T Richard E. Moore, P.E. City Engineer • ENGINEERS 1 ARCHITECTS ■ PLANNERS • CLIENT PROJECT STILLWATER SOUTH MAIN LIFT STATION PUMPS BIDDER FORD CONSTRUCTION JAY BROS. JOHNSON BROS. CORP. LAYNE MINNESOTA NEW'MECH COMPANIES NORTHERN WATER WORKS SUP. NORTHWEST MECHANICAL PENN CONTRACTING RICHMAR CONSTRUCTION CLIENT. PROJ. NO. SEH PROJ. NO. 92280 BID AMOUNT BID BOND . 10% BITS RECEIVED TUESDAY, FEBRUARY 16, 1993 @ 11:00 A.M. 34 7 54, e 1�r Mary Lou Johnson, Clerk City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Dear Mary Lou: DTM /sls Enclosure cc: Dick Moore DAVID T. MAGNUSON ATTORNEY AT LAW SUITE # 203 THE GRAND GARAGE 324 SOUTH MAIN STREET STILLWATER, MINNESOTA 55082 (612) 439 -9464 P.O. Box 438 March 3, 1992 Yours very truly, David T. Magnuson RECEIVE Enclosed is the resolution needed for the various repairs that will be done to the Aiple lift station. It might be helpful for you to attach any engineering summaries to this resolution that have been made part of the City files so that the auditors can follow this event if they examine public records in the future. SHORT ELUOT7 HENDRICKSON. INC. • MAR 0 5 1992 SL PAUL • • • RESOLUTION NO. A RESOLUTION AUTHORIZING EMERGENCY REPAIRS WHEREAS, a report submitted by the Stillwater City Engineer at a regular meeting of the City Council held in_the Council Chambers on the day of , 1992, revealed that a city -wide emergency is being caused because repairs must be made to the pumps and valves in the Aiple Lift Station and, WHEREAS, in_ the Aiple Lift Station is part of a trunk sewer that carries the sewage from the entire city of Stillwater downstream adjacent to the St. Croix River to the Minnesota_, Metropolitan Waste Treatment Plant located .inthECitY Oak._ Park Heights, and, - NOW THEREFORE BE IT RESOLVED as follows: WHEREAS, the failure of this lift station would cause._a devastating harm to - - the City .and to the- „ natural environment- and to the St. Croix River, and, WHEREAS, it is necessary that this emergency work be done immediately and that it will.be necessary to contract for the by -pass of the system while a cut is being made in the trunk line and that Northern Dewatering is willing to provide this as a personal service to the City; 1. That the expenditure for rental of equipment from Miller Construction Company in the amount of $4,392. is authorized; 2. That an expenditure of approximately. $15,000 is authorized for the purchase from the Stillwater Water Department of the necessary valves, piping and other fittings that are available in the Water Department's inventory; 3. That the contract for personal services and unique . emergency services with Northern Dewatering for the by -pass pumping needed while the cut is being made in the approximate amount of $21,200 is authorized; 4. That an additional expenditure of approximately $9,408 is authorized for payment to the Stillwater Water Department for Water personnel time and the City Treasurer is authorized to reimburse the funds normally charged with public works time for this extraordinary public works personnel costs and for engineering and other miscellaneous servcies associated with this emergency work. Enacted by the City Council of the City of Stillwater this day of , 1992. ATTEST: Mary Lou Johnson, Clerk Wally Abrahamson, Mayor • • • 0 CINEERS I ARCHITECTS ■ PLANNERS 3535 VADNAIS CENTER DRIVE, ST. PAUL, MINNESOTA 55110 612 490-2000 SHORT ELLIOTT HENORICKSON INC February 20, 1992 Mr. David Magnuson, City Attorney Suite 203 The Grand Garage 324 So. Main Street Stillwater, MN 55082 • REM /cih ST PAUL, MINNESOTA RE: Stillwater, Minnesota City Engineer SEH File No: 92280 Rental of Equipment from Miller Construction Co. $ 4,392 Materials such as valves, piping, fittings, etc. purchased by the Water Department 15,000 Northern Dewatering for Bypass Pumping while cut in is being made 21,200 Water Board personnel time and Public Works personnel time plus engineering 9,408 Total $50,000 We trust this will satisfy your request. If you have any questions, please do not hesitate to contact the undersigned. Richard E. Moore, P.E. City Engineer Dear Mr. Magnuson: As you requested, we are submitting herewith our breakdown of estimate for emergency i bypassing system for the Aiples lift station so that repairs can be made to the pumps and valves in the lift station. Our estimate is as follows: Sincerely, ENGINEERS • ARCHITECTS • PLANNERS February 20,1992 SHORT ELLIOTT >T CLOUD. MN HE_NDRICKSON INC 3535 VADNAIS CEN rER DRIVE. Sr PAUL. MN 55110 -5109 612 490 -2000 800 325 -2055 RE: Stillwater, Minnesota Main South Lift Station ( Aiple Lift Station) SEH File No: 92280 Honorable Mayor and Counc 1 Members City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Council. Members: We have reviewed the Main ' Lift Station (Aiple) for needed repairs and functional capabilities. The condition of the building and the electrical equipment is still in satisfactory condition. Therefore, we feel that this structure should provide service to the City for at least another to the 30 years. This lift station was constructed in 1959 and have begun wear such that City until recent years. In recnt years the pumps a nd valves some of the valves cannot be turned off so that pumps may be removed and repaired/ replaced. This lift station contains three pumps of various size. These pumps function on a demand basis, that is, at low flow a s mailer pump handles the pumping requirements and then as the flow increases the next pump takes over, etc. The main concern of public works at this time is that the valving cannot be closed off such that pumps can be removed and either replaced or repaired. Since this pumping station is the last pumping station in the Stillwater system and pumps t the virtually all the sewage to the wastewater treatment a m pumps should nd maintenance of this station be performed on a regular If the P an overflow occurred at th is lift station, the consequences could require major clean up and the sewage may even each the St. Croix River. Since the pumping requirements of this lift station are thatthe City could bypass be constructed around the station for emergency byp asses the existing pumps, be at le to remove valves and other equipment to repair them or replace them with new. CHIPPEWA FALLS. WI MADISON. WI • • • . City of Stillwater February 20, 1992 Page 2 We would consider this an emergency procedure since we feel that the existing .pumps could fail any time. Also, at this time one pump does not function at all and the second pump functions periodically. We have estimated the cost of performing the work to construct the bypass system of piping, valves and manholes around the outside, of the station to be an estimated amount of $50,000. This includes equipment rental from Miller Construction, materials purchased by the Stillwater Water Board, personal services for equipment rental for bypass pumping from Northern Dewatering, and an additional amount for public works time and water ._. personnel time to construct the system. The breakdown is as follows: - Equipment Rental from Miller Construction Co. Purchase of Valves, Piping, Fittings, Manholes Northern Dewatering Services Public Works and Water Board Personnel Time • We recommend the Council authorize the Public Works Department to proceed with this construction in order to provide a bypass such that the pumps within the lift station can be removed one at a time and either repaired or replaced. If you have any questions, please contact me. REM/ cih cc: David Junker, Public Works Director Dennis McKean, Water Department Nile Kriesel, City Coordinator David Magnuson, City Attorney Sincerely, Richard E. Moore, P.E. City Engineer $ 4,392 15,000 21,200 9,408 AV Sal AMY ENGINEERS X ARCHITECTS a PLANNERS 3535 VADNAIS CENTER DRIVE. ST. PAUL. MN 55110 -5108 612 490-2000 800 325.2055 November 10,1992 Ms. Diane Deblon, Finance Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: Stillwater, Minnesota City Engineer SEH File No: 92280 Dear Ms. Deblon: We are enclosing herewith Invoice No. 8733 from Jay Brothers, Inc., General Contractors, who assisted the City forces or. the South Main Lift Station to construct the bypass piping. We have reduced the contract Dr's fee from 18% to 15 %, giving a total of $17,612.76. The contractor is in agreement with this. There are some explanations at you should have when reviewing this bill to consider the cost compared to what ity cost would be for some of the materials and a cost comparison with other quotes The charges that the contractor has included on 7 -28-92 are for forming and pouring the op slab for the manhole which would contain the valving and piping for the bypass. Sini:e these manholes were large, top slabs would be expensive and the contractor elected to form and pour the slabs on the project because he felt it would save the City money and it would also save him some time and effort. The total cost of the top slab was $1,225.50 when he poured it inplace versus a price from Concrete Products for a precast top slab at City cost delivered was $1,881.00. The contractor also elected to pour the bottom slab inplace which cost under this contract $1,490.50. This bottom slab had it been precast by the concrete company and shipped would have cost the City $1,570.00. In addition to the cost of the precast slab, it would have taken at least another half day digging and another half day back llling if the precast slab was used because the hole that they excavated would have been larger besides difficulty hoisting the slab around the power lines, etc. that are in the way. The extra half day of digging and backfilling would have added an additional $1,600.00 onto the cost of the manhole itself. The contractor also provided the barrel sections for the manhole to the City at contractor prices which was $4,535.57. If the City had received these barrel sections directly from a concrete company, the price would have been $4,750.00. The basic saving is in contractor discounts and shipping costs. SHOTT ELLIOTi MADISON, WI HENCPICKSON INC ST C .OUD. MN CHIPPEWA FALLS. WI • • Ms. Diane Deblon • November 10, 1992 Page 2 • In addition to the manhole construction, the contractor assisted the City in segregating the contaminated soils. We feel that the following charges were paid by the City to handle to contaminated soil on the project and the City should apply for a rebate on the contaminated soil on this basis. The contractor piled up and separated the contaminated soil for one half day on September 28, 1992 at a cost of $956.75 plus one half day on September 29, 1992 at a cost of $830.50. He provided polyethylene to cover the pile at a cost of $50.00, which is a total of $1,837.25. Adding on the. 15% profit for the contractor at $275.59, the total amount that should be recoverable . from the Contaminated Soils Fund. is $2,112.84. We did receive quotes from other contractors but this was the most economical quote. - If you have any questions, please contact me. REM /cih Enclosure cc: Nile Kriesel, City Coordinator David Junker, Public Works Director Sincerely, Richard E. Moore, P.E. City Engineer M A ' ir• — 1 7— 9 3 M O N 1 3 : 0 1 NORTHERN D E W A T E R I N G P_ ta 1 5/17/93 QUANTITY NORTHERN DEWATERING, IN:. 14405 Northdale Boulevard ROGERS, MINNESOTA 55374 (612) 428 -2616 LTO: SHIPTO: City of Stillwater c/o SER 3535 Vadnais Center Dr. St. Paul, MN 55110 IVOICE DATE ' OUR ORDER NO. Mobilize Install & remove pumps • -_ -- Sewer plug &_forcen,ain fitting rental Rental of pumps 9 days =- Fax " ,v9D -e.v/sa o INVOICE NO. Post -tr brand fax transmittal memo 7671 1# of Pages ► / co. /n / /Melee F �i C ///EG /AJ Cho - ledi4M/2 / /76 Dept. pone 14X> � _4 /lo Fax . h2g -01‘ 7/ 5723 . City of Stillwater By -pass Aiples lift station YOUR ORDER NO. ,. "�:<. �'; ��. ;'it t : +:Sit _TERMS .'•d Jr Y' F�'h; ' wr ` . , ,. • SALESPERSON ' 1 Upon Receipt UNIT PRICE-. . ,. AMOUNT $ 250.00 250.00 757.00 2,314.28 MN State Tax 199.63 $3,770.91 • • • ijjw ater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: DOWNTOWN PARKING COMMISSION DATE: MAY 27, 1993 SUBJECT: HANDICAPPED ACCESS TO CITY HALL The Downtown Parking Commission has been approached by two individuals who have indicated handicapped parking is not available at City Hall. The Parking Commission recommends the City designate a space on Fourth Street and construct a ramp to improve accessibility to the Council Chambers. RECOMMENDATION: Designate space for handicapped parking on North Fourth Street in front of City Hall and construct appropriate access ramp. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • iliwater • • THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR ( C---- DATE: MAY 27, 1993 SUBJECT: APPOINTMENT TO DOWNTOWN PARKING COMMISSION BACKGROUND: Since being appointed two months ago there have been two resignations from the Downtown Parking Commission; Vern Stefan and Martha Conway. Ed Stuart, a downtown business man, has indicated interest in parking and membership on the Commission. The Parking Commission feels he would make a good Parking Commission member. RECOMMENDATION: Accept resignation of Vern Stefan and Martha Conway and appoint Ed Stuart to the Commission (one year term). CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • • water THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: ANN PUNG - TERWEDO, PLANNER TIM THOMPSON, PARK AND RECREATION DIRECTOR DATE: MAY 26, 1993 SUBJECT: PLAN FOR 4.5 ACRE PARK /HIGHLANDS OF STILLWATER BACKGROUND: As part of the Highlands of Stillwater Development, a 4.5 acre parcel was dedicated to the City of Stillwater for park purposes. This was based on the City of Stillwater's Park Dedication Policy. DISCUSSION: Now that the Highlands of Stillwater is developing Phase 4, it is time to develop a park plan for this 4.5 acre parcel. It would be appropriate for the City to involve the neighborhood (i.e. Highlands, Cottages) in development of a park plan since they w i l l be the primary users. The Park and Recreation Board should also have a role in this development. RECOMMENDATION: Direct the Planning Department to work with the Park and Recreation Department and Park Board to prepare a park plan for the area with assistance and input from the adjacent property owners. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 0 ST. CROIX AREA UNITED WAY • OFFICERS STAFF JOHN T. HALL President JAMES BRADSHAW VP- Campaign SUSAN K. FERGUSON VP- Communications LAWRENCE A. SEVERSON VP- Allocations KATHY RECK Secretory LIZ WEAVER Treasurer LYNN SHAFER Past President BOARD MEMBERS BARBARA BRANDT WENDY L. EHLENZ SALLY EVERT TRACEY A. GALOWITZ BARBARA HELD RODELL L. HOFLAND CHIP HOOLEY SHERYL E- MARSHALL ERVIN NEFF HARRY D. PETERSON PETER POLGA BILL PROESCH THOMAS J. SCHEUERMAN JENNIFER SCHLAGENHAFT JEAN M. SCHULTZ THOMAS THOMSEN DAVID WETTERGREN STEVE ZINNEL DIANE THOMPSON Life Member JC PFEIFFER EA ccutive Director LAURIE MAHER COm mtnity Ser JOANNE BERG Administrative Ass't. • May 13, 1993 Stillwater City Council 216 North Fourth Street Stillwater, MN 55082 Dear City Council Members: METROPOLITAN BANK - DOWNTOWN, P.O. BOX 305, STILLWATER, MINNESOTA 55082 -0305 612 / 439 -3838 On Saturday, September 11th, the United Way will hold its 3rd Annual "Colors of Love" Family Fun Fair. This event will take place at the south end of Lowell Park between 10 a.m. and 2 p.m., allowing the business community and United Way sponsored agencies to work together for the community, while educating the public to the many agency services offered through their United Way contributions. All activities, games, and entertainment are free and open to the entire community. This year, we have the opportunity to open and announce the 1993 -94 Campaign Goal by featuring a local sky diving group as they perform and land in the St. Croix River south of the interstate bridge. We are seeking your permission to proceed in obtaining the expertise of John Schmitt and his group to perform for this family- oriented event. We will be providing a boat for pick -up, and John Schmitt will provide insurance and apply for any /all FAA permits. Your favorable consideration in this matter will be greatly appreciated and enjoyed by all. Please don' t hesitate to contact myself (430 -1687 @ 5 p.m.) or Jim Br. haw, '93 United Way Campaign Chair, with any questions yo may ave. Yours sincerely, Sheryl E- Marshall "Colors of Love " Chair To Help Create a Community of People Helaine People ampaign Chair • ATTACHMENT: Memo dated April 22, 1993. THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 27, 1993 SUBJECT: PARKING SPACE ON SOUTH SIDE OF OLIVE BETWEEN MAIN AND SECOND STREETS The Downtown Parking Commission would like to see the space between the rear driveway access to John's Bar and Union Alley designated a parking space. This recommendaiton has been reviewed by Tom Sohrweide, SEH, who has prepared the attached memo. He recommends the space remain designated "NO PARKING ". The Police Chief has reviewed the request and information and recommends the space be designated "NO PARKING" (as currently exits). RECOMMENDATION: Maintain Olive Street space as "NO PARKING ". CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 =SEN ❑ ST PAUL. MN MINNEAPOLIS. MN ❑ ST CLOUD. MN TO: Stewart Glaser, Stillwater Parking Enforcement Officer FROM: Tom Sohrweide' DATE: April 22, 1993 RE: No Parking Zone on Olive Street SEH File No. 92280 MEMORANDUM ❑ CHIPPEWA FALLS. WI = MADISON WI At your request, I reviewed the need for the existing "No Parking" area on the south side of Olive Street between Union Alley and the driveway immediately to the east. The on- street curb space in this location measures 20.5 feet. This is enough room for a marked parking space. However, I recommend that a parking space not be marked at this • location for the following reasons: 1. A marked parking space at this location would provide a significant sight obstruction for northbound Union Alley traffic attempting to access Olive Street. The sight distance for Union Alley is further compounded by the presence of a wood utility pole and the street lighting cabinet in that area. 2. A vehicle parked in the existing "No Parking" area would create a physical obstruction for a vehicle in the off - street parking space on the west end of the driveway. The obstruction would be present when that vehicle would be attempting to enter the parking space from the west and when the vehicle is attempting to back out of the parking space to proceed either east or west. If I can provide you with any additional information, or you have any further questions, please contact me at 490 -2072. TAS /kam c: Nile Kriesel, City Coordinator Dick Moore, SEH, City Engineer Glen Van Wormer, SEH • �. • • • • 4 M1 • Union 4 I le y 17 • - 0 0 . . 1 4- ) 4.• . • • re ' 0 • . ••• X) P . • ,. 0 re 18 M • • LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 93 -97 ABM Equipment & Supply Abrahamson Nurseries Anderson, Keith A T & T Beberg, Byrdie Bliss Plumbing & Heating Bd. Water Commissioners Brine's Market Century Laboratories Conati, Jon A. Consolidated Communications Croil Oil Company Cub Foods Deblon, Diane Desch, Mark & Gloria Fox Valley Systems Glaser, Paul Harvest States Honsa Lighting I. A. A. I. ITL Patch Company Jacobson, Cynthia Jewell Nurseries Johnson, Ronald R. W. Kirchner & Associates Lenfer Transmissions Magnuson, David McNamara, Sheila Metropolitan Waste Control Commission Meyer Sewer Service Motorola, Inc. On -Site Sanitation Oxygen Service Company Polfus Implement St. Croix Cleaners Southwest Technical College Stevensen, James Stillwater Fire Relief Assn. Suburban Propane Terwedo, Ann Treadway Graphics United Building Center Van Paper Company Wisconsin Indianhead Technical Repair Vactor Truck 4 Flats Flowers Lettering -Fire Truck Long Distance Calls Typing Toilet & Faucets Clamp Lunches for Meeting Sewer Deodorant Reimburse - Meeting Telephone - Sesquecentennial 104.95 Gas & Diesel 6,695.20 Supplies 53.95 Health Insurance 219.23 Lease /Mte. 742.30 Orange Paint - Locating 30.41 Boiler Engineer 200.00 Weed Killer 104.99 10 Bulbs 121.16 Membership Bell 40.00 Shoulder Patches 172.27 Refund Health Insurance 29.61 50 Trees 329.75 Reimburse- Supplies 61.68 Appraisals 1,650.00 Squad- Transmission 46.12 Legal Service 5,952.46 Refund - Health Insurance - 29.61 SAC Charge -May Pump Aiple Lift Station Replace Antenna /Mte. Portable Rental 3 Tanks Refilled John Deere Sprayer Laundry -Fire Fire School -Ness Reimburse -Coffe Filters Fire Conference (2) Propane Refund - Health Insurance Misc. DARE Items 4 Bags Sand 4 Cases Copy Paper Firefighter Class -Zeuli $ 4,867.54 69.97 200.00 68.00 132.50 729.46 130.44 25.59 201.29 6.00 8,043.75 350.00 389.60 85.00 64.29 19,440.00 32.53 115.00 5.64 180.00 80.64 29.61 721.58 18.11 117.15 34.75 MANUAL CHECKS -MAY Blue Cross /Blue Shield Dock Cafe Corporation Gathering All Nations Junker Sanitation Service League Minnesota Cities Package Store, The Postmaster Spiess, Gerald Stafford, R. H. Washington County Treasurer Stafford, R. H. Washington County Treasurer Stafford, R. H. Washington County Treasurer ADDENDUM TO BILLS Bailey, Charles Baker, Sharon Johnson, Mary Lou Johnson, Ronald Junker Recycling Service Mn. Cellular One Montbriand, Steven S. Northern States Power Co. Northern States Power Co. Preservation Press, The Robert C. Vogel & Associates APPROVED FOR PAYMENT Health Insurance -May Purchase R. R. Land Pow Wow May Payment Conference Registrations Shipping -Radar Unit Postage -Meter Donation -Cub Food Taxes -Runk Property Record Cases Record Cases Sidewalk Repairs Secretary Services Reimburse - Postage Reimburse- Hose /Shovels Recycling -May Mobile Phones Refund - Health Insurance Energy Charge Street Lighting Book Contexts Study ADOPTED BY THE COUNCIL THIS 1ST DAY OF JUNE, 1993. 2,647.62 23,038.87 4,200.00 72,473.67 1,391.00 28.20 1,000.00 500.00 1,097.09 36.00 54.00 400.00 99.00 4.69 54.17 8,167.50 98.18 29.61 9,615.41 10,082.64 29.95 240.00 • • • • • APPLICATIONS June 1, 1993 Contractor's Licenses St.Croix Valley Imp. General Contractor Renewal P.O. Box 201 Stillwater, Mn. 55082 • • TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: May 26, 1993 RE: UTILITY BILL ADJUSTMENTS Description 1. Water heater broke and was repaired. 2. Toilet leaked and was fixed. 3. Toilet leaked and was fixed. 4. Toilets leaked and were fixed. 5. Leaky outdoor faucet. M E M O R A N D U M The following are requests for and recommendations made to utility bills: Recommendation Adjust future billing beginning with July 1993 to previous average of 16 /gal /qtr. Adjust future billing beginning with July 1993 to previous average of 15 /gal /qtr. Adjust future billing beginning with July 1993 to previous average of 70 /gal /qtr. Adjust future billing beginning with July 1993 to previous average of 44 /gal /qtr. Adjust billing for april 1993 and future to previous average of 13 /gal /qtr. • June 1, 1993 Mayor Hooley Stillwater City Council Members and Entire City Staff Dear Mr. Mayor, Council Members, and Staff: Please honor us with your presence at the Grand Opening and ribbon cutting • ceremonies of the new Stillwater Depot, Logging and Railroad Museum on Saturday, June 5th at 12;00 noon. Grand Opening celebrations will continue Saturday, June 5 through Sunday, June 13th. See you there! Very truly., rs, D. L. Paradeau DLP /cp 601 NORI'H MAIN, P.O, BOX 573, STILLWATER, MINNESO IA 550132 / 612 -430- 3000 • May 26, 1992 The Honorable Mayor Hooley Stillwater City Council Members Stillwater City Hall 214 North Fourth Street Stillwater, MN 55082 Re: Intersection of Fourth and Pine Streets Dear Mayor Hooley andCouncil Members: Respectfully, ✓'- c'�Svc�a� ��'G✓SCC� Patricia Klarich 106 South Sherburne Street Stillwater, MN 55082 (612) 430 -1009 I would greatly appreciate your attention to need to remedy the dangerous situation presented by the above_intersection: As I'm sure you are all aware, the eastbound traffic on Pine must-stop, the the southbound traffic on Fourth must stop, the northbound traffic on Fourth - = must yield and the westbound traffic on Pine has the right of way without a stop. There have been times in the past where I have seen cars almost blow that intersection. Yesterday at approximately 2:15 p.m., I, along with junior high students and others witnessed a terrible accident there, where if not for the speed and competency of our police department and Lakeview - Paramedics, a young man's life could very well have been lost. While the accident would not have occurred without error, the chances for such a tragedy may have been lessened by safer regulation of the intersection. If the goal of having no stop sign for westbound traffic on Pine is to keep cars moving past the junior high or to accommodate the grade on Pine Street, perhaps this still be accomplished with a three -way stop for traffic approaching from other directions, and also signs warning that westbound traffic does not stop. I do not believe that I have ever seen a backup of traffic northbound on Fourth to warrant continuing only to use a yield sign to slow traffic. Perhaps Sunday church traffic might cause a small back up, but I would rather have to stop and have others stop than to ever have any Stillwater resident or visitor have to witness or be involved in such an accident again. I spoke with several Stillwater City residents following the accident, and all agreed that the intersection is needlessly dangerous and the potential for injury great. I would sincerely appreciate your consideration of ways to create a safer intersection at Fourth and Pine Streets. • • To the Mayor and City Council of Stillwater, Minnesota 216 N. 4th St. Stillwater, Minn. 55082 Sincerely, 4 c: Stillwater Township Board, c/o Ms. Pat Bantli Jim Huntsman 416 S. 4th St. Stillwater, Minn. 55082 May 25, 1993 Last month I advised you that I and two other landowners who had petitioned for annexation to the City of Stillwater had appealed the Washington County District Court's decision to vest fee title and possession of their land contiguous to N. McKusick Road to Washington County as part of the reconstruction of N. McKusick Road. I would like to inform you now that in order to settle and withdraw our appeal, Washington County has agreed to transfer fee title of these properties back to their former owners (Huntsman, Larson, and Houge/Lindstrom) in exchange for permanent easements to accommodate the original reconstruction plans. This title transfer is now legally complete. On behalf of myself, Larson, and Houge/Lindstrom, I would like to state that we still wish to be annexed and ask the Council to further the annexation process by petitioning the Municipal Board to proceed with the necessary and lengthy process of annexation approval to minimize more opportunity losses for development. Please do • not forget the opportunity lost last March when the Rottlund Company home builders expressed interest in developing the petitioned lands but declined simply because the lands had not been approved for annexation. Delays due to indecisiveness will only cause the most desirable and capable developers to invest elsewhere. The housing market now favors the supply side, and this temporary opportunity for development should be taken advantage of before it disappears. I think petitioning the Municipal Board for approval would be a sign of commitment by the City and encourage interested developers to begin the long process of planning a good development. Also, I ask that this letter be included in the formal record of your next Council meeting. • • DEAN WESTAD & ASSOCIATES Ann M. Bodlovick 1511 West Olive Street Stillwater, MN 55082 Dear Ms. Bodlovick: - P.O. BOX 80b7, ST. PAUL, MN 55108 (612) 641.0222 May 5, 1993 This letter is in response to our telephone conversation of 5/5/93. As we discussed, my family and I are new residents to the city of Stillwater, having moved there in July of 1991. Although we are very fond of the community and very much like the charm of this river town environment, I have noted with some dismay • over the last several months the proliferation of litter on our city streets and sidewalks: In an effort to address this, I would like to propose that_the city of Stillwater set up a similar to the "Adopt a Highway" program in outstate Minnesota. As I understand it, volunteer groups that live on or near these highways are responsible for periodically cleaning up the trash and putting it in appropriate receptacles. I would propose that the citizens of our fine community ban together and establish a system whereby one or two families would be responsible for a block or two of city streets. By utilizing an aggressive public awareness campaignf getting all citizens aware of the effort, I would think the entire city could be easily cleaned up in a week -end and this maintained on a weekly or biweekly basis. Perhaps the responsibility or duties could be rotated among various block families throughout the month and year. I would appreciate if you would present this proposal at a upcoming city council meeting and would like to hear the thoughts of other city council members and the mayor. I can be reached at 641 -0222 (days) or 439 -2809 (evenings). A tw a t e r • • • RECOMMENDATION: Approve resolutions. ATTACHMENTS: Resolutions (3) THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 27, 1993 SUBJECT: RESOLUTION APPROVING ACTION FROM COUNCIL MEETING OF MAY 18, 1993 BACKGROUND: At your meeting of May 18, 1993, public hearings were held on three items: (1) East Junior High Reuse /Renovation; and (2) West Junior High Demolition /Parking Lot Construction; and (3) Hotel Development. The three resolutions listed as items 1, 2, and 3 provide Council findings for the decision and formalize the straw vote taken at the May 18th meeting. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121 • RESOLUTION NO. RESOLUTION OF STILLWATER CITY COUNCIL APPROVING OFFICE RENOVATION AT 110 EAST PINE STREET WHEREAS, the City Council held a public hearing May 18, 1993 to review renovation and site improvement plans for the reuse of the East Junior High School Building; and WHEREAS, the Planning Commission of the City of Stillwater did hold a public hearing and reviewed the plans at their meeting May 10, 1993; and WHEREAS, the Design Review Committee did hold a public hearing and reviewed the plans at their meeting of May 3, 1993; and WHEREAS, the Planning Commission and Design Review Committee did, after reviewing project plans and hearing public testimony, unanimously recommend design review approval of the proposed renovation plans with conditions; and WHEREAS, the City Council did review the renovation plan, staff report, public comments and receive the Design Review Committee and Planning Commission recommendations at their meeting of May 18, 1993; and • WHEREAS, based on their review, the City Council does find the project design as conditioned is consistent with the Downtown Plan Design Review Guidelines and that it does contribute to the character of the area and City of Stillwater. • NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater does approve the project design and issues a design permit for the East Junior High School office renovation. This action taken this 18th day of May, 1993. Attest: Approved to form: City Clerk City Attorney Acting Mayor • • RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STILLWATER APPROVING DEMOLITION OF WEST JUNIOR HIGH SCHOOL BUILDING AND CONSTRUCTION OF A PUBLIC PARKING LOT WHEREAS, the City Council of the City of Stillwater did hold a public hearing May 18, 1993 to review plans for demolition of the West Junior High School Building and construction of an approximate 170 car parking lot; and WHEREAS, the Planning Commission of the City of Stillwater did hold a public hearing and reviewed the design of the new parking lot at their meeting of May 10, 1993; and WHEREAS, the Design Review Committee did hold a public hearing and reviewed the design of the parking lot at their meeting of May 3, 1993; and WHEREAS, the City Heritage Preservation Commission did review the historic and architectural significance of the West Junior High School Building at their meeting of May 3, 1993; and . WHEREAS, the City of Stillwater did retain Robert C. Vogel and Associates to prepare a report, STILLWATER JUNIOR HIGH SCHOOL WEST WING: EVALUATION OF ITS HISTORIC AND ARCHITECTURAL SIGNIFICANCE; and WHEREAS, the Evaluation Report prepared by Robert C. Vogel and Associates did conclude "While the property retains some aspects of its historical integrity (i.e. association and feeling), it fails to meet the minimum requirements for listing on the National Register of Historic Places "; and WHEREAS, the City of Stillwater did commission David Marquis to evaluate the condition of a W.P.A. mural located in the Auditorium of the West Junior HIgh School, and based on the analysis, concluded the cost of restoration of the mural to be between $150,000 and $200,000; and WHEREAS, after reviewing Mr. Vogel's report, the City Heritage Preservation Commission concludes the Vogel report was accurate and the West Junior High School structure is not of national historic significance, based on the criteria for national significance determination; and WHEREAS, the Planning Commission and Design Review Committee recommend unanimously the approval of the parking lot design, with conditions.; and WHEREAS, the City Council did hold a public hearing May 18, 1993 to receive the project presentation, review the Staff report, and Planning Commission and Design Review Committee recommendations; and 1 WHEREAS, after reviewinci the project plans and recommendations, the City Council does find the project design is consistent with the Downtown Plan Design Guidelines and nEcessary for the provision of public parking in the area. NOW, THEREFORE, BE IT RESOLVED that the City Council does authorize the demolition of the West Junior High School Building and design permit for the construction of a parking lot on the site as conditioned in the project review. This action taken this 18th day of May, 1993. Attest: Approved to form: City Attorney 2 Acting Mayor • • • • RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF STILLWATER APPROVING USE AND DESIGN OF A HOTEL AND PRIVATE PARKING LOT WHEREAS, the City Council of the City of Stillwater did hold a public hearing May 18, 1993 to review plans for the renovation of the Lumberman's Exchange Building and construction of a ninety room hotel, including restaurant and meeting facilities; and WHEREAS, the Planning Commission of the City of Stillwater did hold a public hearing and received the proposed use and design at their meeting of May 10, 1993; and WHEREAS, the City Heritage Preservation Commission did review the design of the hotel at their meeting of May 3, 1993; and WHEREAS, the Planning Commission and Design Review Committee recommend unanimous approval of the project, with conditions, after receiving a presentation of the project, reviewing the Staff report, hearing public comments and discussing the project; and WHEREAS, the plans as proposed and conditioned are consistent with the Downtown Plan, an element of the Comprehensive Plan, the Downtown Design Guidelines, and zoning regulations; and WHEREAS, the parking plan with on -site and off -site public parking is consistent with the Downtown Parking Program as recommended by the Downtown Parking Commission. • NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater does approve the Design Permit and Special Use Permit for the construction of a hotel and parking lot on the old Lumberman's Exchange Building and Hooley's Grocery Store site. This action taken this 18th day of May, 1993. Attest: Approval to form: City Clerk City Attorney Acting Mayor . =SE May 26, 1993 Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, Minnesota 55082 -4898 Dear Mayor and Council Members: We are enclosing a draft copy of the above referenced report. This report was presented to the previous Council, however, no decision was reached by the Council. We feel that it is important that the Council review the Myrtle Street Ravine Drainage and consider the improvement. The old storm sewer, which is beneath the home on the southeast corner of Sixth Street and Myrtle Street, is deteriorating. It is possible that this storm sewer could collapse any time. The concern of the Council previously was the amount of the assessment to various properties. The assessment role enclosed with this draft copy of the report was prepared with 100% of the project costs assessed to each property involved. The assessment is also levied over the total drainage area indicated on drawing No. 1. Some considerations which the Council may wish to make would be regarding the method of assessment, the area assessed and whether a stormwater taxing district should be established. We are reintroducing this report in draft form such that the Council can review it and discuss it with the undersigned, if you wish, before a final copy of the report is completed and provided to the City. We feel that the solutions that have been made for the drainage problem in the house downstream at the corner of Fifth Street and Myrtle Street are only temporary at best. Once again, we would be pleased to discuss this with the Council at your leisure. REM:kam • Enclosures: c: Nile Kriesel, City Coordinator David Junker, Public Works Director SHORT ELLIOTT HENDRICKSON INC. 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST PAUL. MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: Stillwater, Minnesota Myrtle Street Ravine Drainage L.I. No. 284 SEH File No. 93034 Sincerely, / Richard E. Moore, P.E. City Engineer MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI • Myrtle Street Ravine Drainage • Feasibility Report City of Stillwater Minnesota SEH File No. 93034 September 8, 1992 I hereby ccrtify that this report was prepared by me or under my direct supervision, and that I am a duly Registered Engineer under the laws of the State of Minnesota. Date: September 8,1992 Reviewed by Date: September 8,1992 Reg. No.: 18612 • • • • September 8, 1992 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 RE: Stillwater, Minnesota Myrtle Street Ravine Drainage SEH File 93034.00 • As authorized, we have prepared this feasibility report to address the drainage concerns of the Myrtle Street Ravine between Harriet Street and Sixth Street, just south of Myrtle Street. The purpose of the report is to study the most feasible drainage system to adequately outlet storm water flowage from the ravine. The existing outlet is under capacity and has caused repetitive flooding at a downstream home. The existing pipe is located under an existing home just south of Sixth Street. We recommend that a combination of a detention basin and a storm sewer system will solve the City's problem. We conclude that the project, as detaild in the following report, is feasible and can best be constructed utilizing the most economical methods for an estimated cost of $245,000.00. Existing Conditions The Myrtle Street Ravine conveys storm water runoff from a drainage area of 45.2 acres. The drainage area encompasses residential areas from south at Greeley and Pine, west to Owens, one block north of Myrtle and east to Harriet Street. The location map, drainage area, and existing storm sewer are shown on Drawing No. 1. Storm water runoff is conveyed to the ravine by several small storm sewer systems. The storm water runoff from the drainage area is outletted from the ravine into two 24 -inch diameter vitrified clay pipe that lie just south of Myrtle Street and run under Sixth Street • at an angle. The pipe flow is then restricted at an 18 -inch diameter storm sewer pipe. The 18 -inch diameter pipe discharges into a 27 -inch diameter storm sewer system in the Myrtle Street right -of -way at Fifth Street. The 24 -inch diameter and 18 -inch diameter storm sewer pipes were constructed in the 1930s. It is the 18 -inch diameter storm sewer segment that does not have enough capacity to convey the discharge and causes flooding problems downstream. The condition of the pipe is deteriorating. Unfortunately, the two 24 -inch outlet pipes are located under a house on the southeast corner of Sixth Street and Myrtle. This location of a very old and perhaps damaged City utility creates an undesirable situation for the City. Proposed Improvements Drawing No. 2 illustrates the proposed improvements. They include excavating the ravine between Harriet Street a rid Sixth Street to create a detention basin and construction of storm sewer in the Myrtle Street right -of -way from just west of Sixth Street to Fifth Street. The existing storm sewer outlet will be abandoned. The detention basin and storm sewer system is designed to match the capacity of the existing 27 -inch diameter pipe at Fifth Street for a 100 -year, 24 -hour design storm. The existing 27 -inch diameter pipe has a full flow design capability of 78 cubic feet per second (cfs). Since the peak discharge of the drainage area is 102 cfs, the ravine is proposed to be excavated to contain a volume that will store the difference in runoff between the inflow and the capacity of the existing pipe. The outlet is designed to allow a 75 cfs outflow. The peak storage volume for the proposed detention basin is 1.54 acre feel:. The peak elevation for the design storm is 821.6 mean sea level (MSL). Minimum buildir.g elevation in the area is 823 MSL. The difference between the peak elevation and the nearby building allows a 1.5 -foot freeboard condition. The proposed detention basin will not hold water between storms. It is designed to be a "dry" detention basin. The ravine detention basin will outlet into a 36 -inch diameter storm sewer that is proposed to be open cut constructed from the pond to Manhole 3 as shown on Drawing No. 2. It is proposed to install the remaining storm sewer under Myrtle Street by boring a 24 -inch steel casing pipe which will also act as the carrier pipe. Boring the storm sewer under Myrtle Street will greatly reduce the expense of the project by reducing the street replacement costs and distur Dance to other utilities. This method of construction will, however, require four areas at which the contractor must disturb Myrtle Street to build manhole jacking pits. The contractor will have to minimize the size of these areas by using sheeting because of the close roximity of other inplace utilities. There are two abandoned cat basins at the intersection of Sixth Street and Myrtle which will be removed and replace and connected to the new storm sewer pipe. Traffic will be maintained on Myrtle Street during construction. Since Myrtle Street is 44 feet wide face of curb to face cf curb, the contractor should be able to maintain two 12 -foot lanes of traffic and minimize traffic disruption. Design Methods The estimated volume and rate of runoff for the Myrtle Street ravine was modeled utilizing the SCS Runoff Cur ve Number Method. The design storm used was a 100 -year, 24 -hour duration rainfall. The term "100- year" is the return period or reoccurrence Myrtle Street Ravine Drainage Feasibility Report Page 2 • • • interval of this storm event. The return period is related to the probability of a given event • being equal or exceeded. The probability that the "100 -year event" will be exceeded in a given year is 1 percent. The SCS TR20 computer model calculated the peak discharge rates. Conclusions and Recommendations Based on our analysis of the hydrology of the drainage area, existing conditions and site constraints, we recommend that the combination detention basin and storm sewer system be constructed as outlined in the report. Jacking the new storm sewer pipe in Myrtle Street will reduce the overall cost of the project and allow the project to be constructed while -maintaining traffic. Detention basin construction is necessary to control the rate of flow out of the ravine to match the capacity of the downstream 27 -inch pipe. Construction of the new storm sewer outlet bypasses the undersized outlet which has caused numerous floodings in the past. It is recommended to abandon the two existing 24 -inch and the 18-inch storm sewer outlet by blowing it full of sand so that any collapse would not produce a settlement. However, before the pipe is • abandoned, it should be televised to verify the existence of any roof drain or sump pump services. • A type 2 rainfall distribution was used to evaluate the freeboard "worst case" condition and determine the peak elevation of the pond and the peak outflow. The "type" of storm is a synthetic 24 -hour rainfall distribution developed from available National Weather Service duration - frequency data for various parts of the country. An easement will be required for the 36 -inch storm sewer pipe from the east end of the detention basin to Myrtle Street. SEH has estimated that construction of this project would cost $245,000. The estimated cost includes 35 percent for construction contingencies, administrative, engineering and legal fees. Myrtle Street Ravine Drainage Feasibility Report Page 3 1t 8 10 9 • 12 I 12 14 1_ I ( 2 1 6T 5 e // 7 10 1 9 12 it 14 13 z 8 (11 103 3 12 O 14 } 11 I 8 fn 10 2 1 4 3 4 3 4 6 6 )•• 6 _ Z 8 W - e r -- < _e 4 7 - d / - = 3 W 2 a J 12 ,3 12 IW IZ �I- _ 1 14 1 14 ' 7 I 16 1 16 [T6 6 � : * . 15 _ _ F - - R E 1 18 17 1E . 17 2 W 2 4 6 li 14 • 1'4 4 3 - 116 5 /02_ 40 9 S � T .;; r 4. 11;584 13 9 H + 3 E J DRAINAGE AREA a !° 6 Z 12 14 } 1 0 /2 9 + 10/O g I-- + 14 12 I DETENTION POND 111 J I I ' • •�� 1 11 1 1ST. I ct 1 12 � I I 5 S 6 � fn 12 W loAKI 1 6 ST. LI V A /4 4 ' ( � � 2 I 1 I 1111 I ; 2 I I 6 l' 1 q 2 L ud 0 / .J 9 2 3 -i-6-/ W T t4 ; 1 1 12 4 3 181 •W I I I I 81 I I�4 91 1 1 ` r ♦ / I PINE T 7 6 7 1 6 5 N --- 2 in — / ,� — WILLARD , .- 12 1 z T. 6 1 5 6 I 5 8 5 7 86 10 9 10 12 1 n 12 1 14 W 13 r- [ 14 13 7 1 . 4 _ 1 2 S I 3 11 4 I 11 6 i 1 (18 /7 1 4 — 2 —. -- / 3 ' 1 1 7 11 I " �V 6 i 5 1 ABBOTT 7 12 7 S . DiGNEERS1ARpd7EC1SIPLANNERS 2 1 4 3 6 5 - - ,. -- - - - - - - 6 W. MUL 8 I I I d 1 I /9 BE 1 I RRY SCF-Ca- 2°.5-1 1 158 PROJECT LOCATION 7 - -4 - - -_ ST. Gr 4 MYRTLE STREET RAVINE STI LLWATER, MINNESOTA LOCATION MAP 14 26 . A i 5` 4 FILE NO. 93034 DRG.NO. 1 • • 0 50 100 1 1 SCALE IN FEET ENL7NED7S1 ARCM TECPSEPLANNERS J hi`: ,07 I < 0\ LEGEND ---8_ --- EXISTING CONTOUR -sus- PROPOSED CONTOUR `' �--- EXISTING STORM SEWER � f t PROPOSED STORM SEWER CONSTRUCTION LIMITS STREET REPAIRS MYRTLE STREET RAVINE STILLWATER, MINNESOTA DETENTION POND & STORM SEWER FILE NO. 93034 DRG.NO. 2 ata for MYRTLE STREET RAVINE RUST 2 DUP1 yepared by SHORT ELLIOT HENDRIC:KSON, INC rdroCAD 3.01 000569 (c) 1986 -1991 Applied Microcomputer Systems ATERSHED ROUTING 3UBCATCHMENT 1 3UBCATCHMENT 2 ?OND 1 ?OND 2 1 O SUBCATCHMENT [-I REACH - > POND 2 - > POND 1 - > REACH 1 - > POND 1 A POND a LINK X,Y = X,Y = X,Y = X,Y = Page l' 8 Sep 92 • 1.8 4.4 <1 2> 6.6 7.2 <1 1> 40 6.8 4.4 <1 2> 4.2 4.4 <1 2> • )ata. for MYRTLE STREET RAVINE RUN 2 DUP1 'repared by SHORT ELLIOT HENDRICKSON, INC : ydroCAD 3.01 000569 (c) 1986 -1991 Annlied Micracomouter Systems • RUNOFF BY SCS TR -20 METHOD: TYPE II 24 -HOUR RAINFALL= 5.9 IN, SCS U.H. UBCAT AREA Tc WGT'D PEAK Tpeak VOL UMBER (ACRE) (MIN) -- GROUND COVFRS ( %CN1 -- CN C (CFS) (HRS) (AF) • • Page 2 8 Sep 92 1 41.50 34.8 100 %74 - - - 74 - 99.5 12.24 9.82 2 3.70 3.8 100 %75 75 - 17.9 11.87 .91 , ta for MYRTLE STREET RAVINE RUN 2 DUPI epared by SHORT ELLIOT HENDRICKSON, INC jdroCAD 3.01 000569 (c) 1986 -1991 Applied Microcomputer Systems Page 4' , 8 Sep 92 POND ROUTING BY STOR -IND METHOD HYPE 1 'OND OUTLET START FLOOD PEAK PEAK -- -PEAK FLOW-- - %D. DEVICES ELEV. ELEV. ELEV. STORAGE Qin Qout ATTEN. LAG (FT) (FT) (FT) (All (CFS) (CFS) ( %) (MIN) 1 1 817.0 824.0 821.6 1.54 101.7 75.0 26 13.6 2 2 822.0 828.0 826.4 .17 99.5 99.4 0 1.2 • • ata for MYRTLE STREET RAVINE RUN 2 DUP1 repared by SHORT ELLIOT HENDRICKSON, INC vdroCAD 3.01 000569 (c) 19R6 -1991 App1i?rI Mirrocomputer Systems Page 8 8 Sep 92 • RUNOFF BY SCS TR -20 METHOD: TYPE I 24 -HOUR RAINFALL= 5.9 IN, SCS U.H. UBCAT AREA Tc WGT'D PEAK Tpeak VOL UMBER (ACRE) (MIN) -- GROUND COVERS ( %CN) -- CN C (CFS) (HRS) (AF) • • 1 41.50 34.8 100 %74 - - - 74 - 52.4 10.27 8.45 2 3.70 3.8 100 %75 - - - 75 - 4.6 10.00 .61 ata for MYRTLE STREET RAVINE RUN 2 DUP1 repared by SHORT ELLIOT HENDRICKSON, INC droCAD 3.01 000569 (c) 1986 -1991 Applied Microcomputer Systems POND ROUTING BY STOR -IND METHOD -type Page 10 - 8 Sep 92 OND OUTLET START FLOOD PEAK PEAK -- -PEAK FLOW-- - NO. DEVICES ELEV. ELEV. ELEV. STORAGE Qin Qout ATTEN. LAG (FT) (FT) (FT) (AF' (CFS) (CFS) ( %) (MIN) 1 1 817.0 824.0 819.7 .74 53.8 47.1 12 9.2 2 2 822.0 828.0 825.2 .07 52.4 51.8 1 2.2 • • MOCK ASSESSMENT ROLL STILLWATER, MINNESOTA MYRTLE STREET RAVINE DRAINAGE SEH FILE NO. 93034.00 10/05/92 • 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 9028 PARCEL # 9326 9326 9326 9326 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 11221 10 11221 11221 11221 11221 11221 OWNER - 2320 D. Noland & K.E. Schumacher - 2400 Wallace D. Nelson Jr. - 2450 Harold M. Pauley - 2550 Guy Dilts MSD Co. - 2555 Caroly & Michael C. Chamberlain - 2558 Mary S. & Guy Dilts Jr. - 2560 Mary Beth & Donald J. Warling - 2568 DELETED /COMBINED - 2650 Margaret C. Charlsen - 2700 Constance G. Christofferson - 2750 Julia E. Crumley - 2770 Catherine J. & Dale A. Preston - 2800 Beverly Enterprises -Minn. - . 2850 Greeley Street Partnership - 2900 Brown's Ice Cream - 2950 Brown's Ice Cream ,_ _ - 3000 Alice & Ronald S. Schoenecker - 3050 Hart James & Karin L Thompson - 3100 Suzanne & Michael E. McCarthy - 3150 Murie & Charles A. Heitmiller - 3200 David W. Belideau - 3250 Laureen L & Richard J. Estes - 3300 Mary Jane & Gary F. Sample - 3350 Luetta & Robert C. Croonquist - 3400 Jennifer & Jeffrey S. Lundeen - 2000 Ande J. & Muriel A. Hassis - 2150 SAME AS 9028 -2650 - 2200 SAME AS 9028 -2750 - 2250 SAME AS 9028 -2700 - 4050 Donna L. & Richard E. Wente - 4100 Bradley J. Harvieux - 4150 Borghild O. & Carl F. Risendal - 4200 Connie M. Koepp - 4250 Lewis A. Buschman - 4300 Connie M. Koepp - 4350 Don S. & Harriet F. Martin - 4400 Don S. & Harriet F. Martin - 4450 Jolene & Dennis R. Christensen - 4500 Elaine M. & Robert C. Johnson - 4550 Bettylue G. & James A. Sievert - 4600 James A. Sievert - 4700 Edmund S. & Joan L Ziemek - 4800 David Lagerstedt - 4975 State of Minn - 5000 Catherine J. & Dale A. Preston - 5050 Margaret C. Charlsen - 5100 NONE - 5150 Lawrence J. Reed - 5200 Sharill K. Odenwald - 5250 City of Stillwater - 5300 Lorraine G. & Allen P. Zaspel - 5400 DELETED - 5425 Wallace D. Nelson Jr. - 5450 Fredrick L. Kemper - 5500 Barry L. Torgerson TOTAL ACRES DRAINAGE AREA TOTAL EST. COST OF PROJECT RATE PER ACRE ASSESSMENT TOTAL ADDRESS AREA ASSESSMENT (AC) 3114 N Lexington, St. Paul 0.42 $2,596.52 102 S. Harriet St. _ 0.1 $618.22 1386 Hilltop Ridge, Houlton, WI 0.04 • $247.29 516 W. Myrtle St. Apt. #5 0.73 $4,513.00 104 N. Harriet St. 0.19 $1,174.62 516 W. Myrtle St. 0.19 $1,174.62 112 N. Harriet 0.18 $1,112.79 WITH 9028 -2558 0 $0.00 116 S. 6th St. 0.08 $494.57 102 S. 6th St. 0.2 $1,236.44 108 S. 6th St. 0.14 $865.51 105 S. Harriet St. : - 0.09 . $556.40 . - c %oStrategis, P.O. Box 98309, Atlanta, GA 1.36 - $8,407.77 1430057th St-. N. _. - 0.39 $2,411.05 2929 Univ. Ave. S., Mpis, MN ... : , .. 0.16 $989.15 2929. Univ. Ave. S., Mpls, MN 0.13 _ r. - $803.68 = 904 W. Olive St: 0.18 -$1,11279 908 W. Olive St. 0.17 $1,050.97 212 S. Greeley St. - 0.36 $2,225.59 206 S. Greeley St. 0.35 $2,163.76 1001 Olive St. W. 0.11 $680.04 1007 W. Olive St. 0.11 $680.04 1015 Olive 0.23 $1,421.90 1008 Oak St. 0.13 :; $803.68 1002 Oak St. 0.11 - $680.04 122 S. 6th St. 116 S. 6th St. - 108 S. 6th St. 102 6th St. - 116 Everett St. 115 N. William St. 110 Everett St. 109 N. William St. 104 N. Everett 109 N. William St. 718 Myrtle St. 718 Myrtle St. 114 N. Martha St. 604 Myrtle St. 618 W. Myrtle St. 618 W. Myrtle 125 N. Martha St. 121 N. Martha St. Mn /DOT 105 S. Harriet St. 116 S. 6th St. 17301 Unicorn St. NW 128 S. Holcombe St. 216 N. 4th St. 132 Holcombe St. DELETED P.O. Box 156 1386 Hilltop Ridge 15244 N. Upper 63rd St. 39.63 $245,000.00 $6,182.19 0.07 0 0 0 0.23 0.29 0.22 0.14 0.2 0.07 0.07 0.12 0.23 0.34 0.2 0.47 0.06 0.09 0.03 0.38 0.21 0.21 0.34 0.72 0.35 0 0.02 0.14 0.24 $432.75 $0.00 $0.00 $0.00 $1,421.90 $1,792.83 $1,360.08 $865.51 $1,236.44 $432.75 $432.75 $741.86 $1,421.90 $2,101.94 $1,236.44 $2,905.63 $370.93 $556.40 $185.47 $2,349.23 $1,298.26 $1,298.26 $2,101.94 $4,451.17 $2,163.76 $0.00 $123.64 $865.51 $1,483.72 ,ROCK ASSESSMENT ROLL ,TILLWATER, MINNESOTA AYRTLE STREET RAVINE DRAINAGE 3EH FILE NO. 93034.00 10/05/92 PARCEL # OWNER 11221 - 5600 Wallace D. Nelson Jr. 11221 - 5650 Buck Jame & Carol Rae Milleson 11221 - 5700 City of Stillwater 11221 - 5750 Kathleen A. O'Brien 11221 - 5800 DELETED 11221 - 5850 DELETED 11221 - 5900 DELETED 11221 - 5950 DELETED 11221 - 6000 Thomas S. St. Claire 11221 - 6050 Calist & Raymond R. Stefanski 11221 - 6100 Debra K. & David M. Benjamin 11221 - 6150 Jean M. & Harold G. Brown 11221 - 6200 Jean M. & Harold G. Brown 11221 - 6250 Lillian Salyer Crase 11221 - 6260 Lillian Salyer Crase 11221 - 6270 Lillian Salyer Crase 11221 - 6300 Matthew J. & Mona J. Johnson 11221 - 6350 Ernest Eugene Bishop 11221 - 6400 Julette A. & Stanley J. Mosio 11221 - 6450 Hazel E. & Russell L. Bonse 11221 - 6500 Matthew J. & Mona J. Johnso i 11221 - 6600 Matthew J. & Mona J. Johnso l 11221 - 6700 Kathryn F. & Carl W. Johnson 11221 - 6750 Hazel E. & Russell L. Bonse 11221 - 6800 Kathryn F. & Carl W. Johnson 11221 - 6850 Matthew J. & Mona J. Johnson 11221 - 6910 Kenneth F. Seefert Sr. 11221 - 6920 Laura & Christopher M. Fisch sr 11221 - 6930 Kenneth F. Seefert Sr. 11221 - 6940 City of Stillwater 11221 - 6941 City of Stillwater 11221 - 6950 Bonnie- E. & Gunnard A. Jen en 11221 - 7000 Margare & John H. Rheinberjer 11230 - 2000 11230 - 2050 11230 - 2070 11230 - 2100 11230 - 2150 11230 - 2200 11230 - 2250 11230 - 2300 11230 - 2350 11230 - 2400 11230 - 2450 11230 - 2500 11230 - 2550 11230 - 2800 11580 - 2950 11580 - 3000 11580 - 3050 11580 - 3100 Michael C. Wood Paula May & Embert R. John son Rory J. Kaphing Brenda S. & Rickey Yelle Elizabeth & Robert L. Kraske Elizabeth & Robert L. Kraske Sally B. Schmaltz Bonita L. & Kenneth R. Meyer Charles H. Reich Gloria M. & Norris M. Swage r Teresa & Stephen F. Mikutayski Audrey & Leonard B. Berglu �d Jack G. Johnson Bernice H. & Lee T. Anderson Wendy Witt & Brent M. Johnson Ruth Alice Alliband Sheryl Homberger Shea 9145 - 2000 Stephan A. Ridgway 9145 - 2050 Victoria M. & Paul R. Glaser 9145 - 2100 Ronald K. Schroeder TOTAL ACRES DRAINAGE AREA TOTAL EST. COST OF PROJECT RATE PER ACRE ASSESSMENT ADDRESS 102 S. Harriet St. 112 S. Harriet St. 216 N. 4th St. 115 S. Martha St. DELETED DELETED DELETED DELETED 607 W. Myrtle St. 603 Myrtle St. 617 W. Myrtle St. 114 S. Martha St. 114 S. Martha St. P.O. Box 7489 P.O. Box 7489 P.O. Box 7489 709 W. Myrtle St. 703 W. Myrtle St. 717 Myrtle St. 719 Myrtle St. 709 W. Myrtle St. 709 W. Myrtle St. 190 Northland Ave. 719 Myrtle St. 190 Northland Ave. 709 W. Myrtle St. 10003 N. Mendel Rd. 111 William St. 10003 N. Mendel Rd. 216 N. 4th St. 216 N. 4th St. 810 W. Olive St. 818 Olive St. 126 N. Martha St. 611 W. Rice St. 615 W. Rice St. 619 W. Rice St. 126 Everett St. 126 Everett St. 202 Everett 208 Everett St. 210 N. Everett St. 110 Lakeside Dr. 205 William St. N. 129 William 510 S. Broadway 356 Ramsey St. 212 S. 6th St. 410 Olive St. W. 406 W. Olive St. 702 W. Olive St. 710 Olive St. 724 Olive St. 39.63 $245,000.00 $6,182.19 TOTAL AREA ASSESSMENT (AC) 0.29 0.14 0.68 0.29 0 0 0 0 0.18 0.18 0.56 0.14 0.12 0.34 0.14 0.27 0.08 0.17 0.14 0.12 0.09 0.04 0.14 0.01 0.14 0.04 0.14 0.28 0.14 0.14 0.02 0.08 0.12 0.2 0.19 0.15 0.11 0.13 0.13 0.26 0.13 0.13 0.13 0.26 0.2 0.2 0.17 0.11 0.21 0.03 0.36 0.18 0.13 0.1 $680.04 $1,298.26 $185.47 $2,225.59 $1,112.79 $803.68 $618.22 $1,792.83 $865.51 $4,203.89 $1,792.83 $0.00 $0.00 $0.00 $0.00 $1,112.79 $1,112.79 $3,462.02 $865.51 $741.86 $2,101.94 $865.51 $1,669.19 $494.57 $1,050.97 $865.51 $741.86 $556.40 $247.29 $865.51 $61.82 $865.51 $247.29 $865.51 $1,731.01 $865.51 $865.51 $123.64 $494.57 $741.86 $1,236.44 $1,174.62 $927.33 $680.04 $803.68 $803.68 $1,607.37 $803.68 $803.68 $803.68 $1,607.37 $1,236.44 $1,236.44 $1,050.97 • MOCK ASSESSMENT ROLL STILLWATER, MINNESOTA MYRTLE STREET RAVINE DRAINAGE SEH FILE NO. 93034.00 10/05/92 • PARCEL # 9145 - 2150 9145 - 2200 9145 - 2250 9145 - 2300 9145 - 2350 9145 - 2600 9145 - 2650 9145 - 2700 9145 - 2750 9145 - 2800 9145 - 2850 9695 - 3450 9695 - 3500 9329 - 2200 9329 - 2250 9329 - 2300 9329 - 2350 9329 - 2400 9329 - 2500 9329 - 2550 9329 - 2770 0 9329 - 2850 9790 - 2000 9790 - 2050 9790 - 2100 9790 - 2200 9790 - 2150 9790 - 2250 9790 - 2300 9790 - 2350 9790 - 2400 9790 - 4400 11550 - 2000 11550 - 2050 11550 - 2100 11550 - 2150 11550 - 2200 11550 - 2250 11550 - 2300 11550 - 2350 11550 - 2400 11550 - 2450 11551 - 2200 11551 - 2300 11551 - 2350 11551 - 2600 11551 - 2650 0 1551 - 2700 9800 - 2450 9800 - 2500 9800 - 2550 OWNER Johnson Lour & Mary J. Oswald Rita & Orlan M. Youngren Bonnie E. & Gunnard A. Jensen Nancy R. & Roger L. Hoffman Margare & John H. Rheinberger Jeanette & Keith W. Mickelson Molly M. & Frank R. Stewart Janice J. & Bruce W. Kramer Janice J. & Bruce W. Kramer Kelly D. & Arthur H. Bjorkman Kelly D. & Arthur H. Bjorkman Mary Jane & Gary F. Sample Robert J. Jantschek Kathryn L. Doe _ Judi Schiks & Dewey P. Miller Eleanor & Paul Jones Derene & Carl Gregory Quist Michelle M. & David C. Hueller Mary L. & Joseph A. Junker Veronica H. & Donald G. Hill City of Stillwater Mary E. & Robert F. Zoller Deborah A. Larry J. Belisle Mary C. & Thomas J. Huelsmann Velva Jo Hausken Gail M. Stiles Christopher C. & Jack C. Felix Barbara Jean Hepola Anita M. & Tracy N. Tuenge Linda Louise Devabis Joann & Patrick A. Poshek Allen A. Ulrich Ruth Alice Alliband Amy E. Larson Claudine & Donald H. Will Madeline E. & David H. Rogers Lois S. & John A. Rustad Glen E. Johnson Mary E. Nitz Renee L. & Howard A. Weekley III Michael W. Haslup Charles Donnelly Martha B. Eckberg K.A. & Matthew R. Hammerschmidt Donald H. Roettger Minnie & Edwin J. Larson Margaret G. Langmack Pamela M. & Peter L. Schmidt Emil J. & Dorothy Vollmer Charles A. & Joan M. Wold Emil J. & Dorothy Vollmer TOTAL ACRES DRAINAGE AREA TOTAL EST. COST OF PROJECT RATE PER ACRE ASSESSMENT ADDRESS 728 W. Olive St. 804 Olive St. 810 W. Olive St. 911 N. Owens 818 Olive St. 805 Olive St. W. 809 W. Olive St. 813 Olive St. 813 Olive St. 819 W. Olive St. 819 W. Olive St. 1015 Olive : -.. 1018 W. Olivet$t. 804 Pine St. 810 W. Pine St. 818 Pine St. 820 Pine 722 W. Pine St. 415 S. William St. 6387 25th St. 216 N. 4th St. 721 W. Oak St 402 William St. 401 Greeley St. 410 S. William 407 Greeley St. 413 S. Greeley 418 William St. 422 S. William St. 419 Greeley St. 904 Pine St. W. 920 W. Pine St. 410 Olive St. W. 504 Olive St. W. 510 Olive St. 518 W. Olive St. 602 Olive St. 5749 Lake Elmo Ave. N. 616 W. Olive 622 W. Olive St. 626 W. Olive St. 628 W. Olive St. 808 W. Oak St. 816 Oak St. 824 W. Oak St. 807 Oak St. 815 W. Oak St. 819 W. Oak St. 208 William 211 N. Greeley 208 William 39.63 $245,000.00 $6,182.19 TOTAL AREA ASSESSMENT (AC) 0.1 - $618.22 0.27 $1,669.19 0.2 $1,236.44 0.23 $1,421.90 0.25 $1,545.55 0.25 $1,545.55 0.19 $1,174.62 0.19 $1,174.62 0.09 $556.40 0.03 $185.47 0.14 $865.51 - 0.4 - 12,472.87 "0.44. $2,720.16 0.26 0.28 0.28 0.26 0.33 0.24 0.24 0.07 0.02 0.27 0.27 0.14 0.14 0.14 0.29 0.14 0.29 0.32 0.32 0.09 0.21 0.21 0.23 0.31 0.25 0.26 0.2 0.24 0.16 0.33 0.3 0.12 0.32 0.23 0.27 0.15 0.15 0.15 $1,607.37 $1,731.01 $1,731.01 $1,607.37 $2,040.12 $1,483.72 $1,483.72 $432.75 $123.64 - $1,669.19 $1,669.19 $865.51 $865.51 $865.51 $1,792.83 $865.51 $1,792.83 $1,978.30 $1,978.30 $556.40 $1,298.26 $1,298.26 $1,421.90 $1,916.48 $1,545.55 $1,607.37 $1,236.44 $1,483.72 $989.15 $2,040.12 $1,854.66 $741.86 $1,978.30 $1,421.90 $1,669.19 $927.33 $927.33 $927.33 OCK ASSESSMENT ROLL ,TILLWATER, MINNESOTA 'YRTLE STREET RAVINE DRAINAGE SEH FILE NO. 93034.00 10/05/92 PARCEL # OWNER 9800 - 2600 Richard A. & Diane M. Herbert 9800 - 2650 Daniel J. Radke 9800 - 2700 Eugene D. & Sophia A. Bartkey 9800 - 2750 Richard A. & Diane M. Herbert 9800 - 2800 Daniel J. Radke 9800 - 6450 Richard V Eichten Etal 9800 - 6500 Laurie M. & Paul J. Thomsen 9800 - 6550 Barbara & Duvonne L. Bylander 9800 - 6600 Karen L. & Russell Richert 9800 - 6650 William Earl Cripe 9800 - 6700 Jean A. & John M. Bellecourt 9800 - 6750 Roberta & Michael D. Baribeau 9800 - 6800 David A. Froehner 9800 - 6850 Thomas Nelson Wihren 9800 - 6900 Juliette & Michael E. O'Connell 9800 - 6950 Betty K. & Lloyd A. Girod 9800 - 6970 City of Stillwater 9800 - 7000 C.A. Hanson & Keith A. Miller II 9800 - 7050 Mary R. & Mark E. Ridgway 9800 - 7100 Georgeianna & Byron M. Doyl 9800 - 7150 Candic & Timothy R. Schroeder 9800 - 7200 Sandra & Robert E. Schroede • 9800 - 7250 Patricia & Thomas E. Wetterof f 9800 - 7300 Judith E. & David C. Stone 9800 - 7350 Patti D. & Charles W. McClain 9800 - 7400 Gary R. Mariana 9800 - 7450 First Methodist Church of Still water 9800 - 7500 Mary C. & Dennis W. Harcey 9800 - 7550 Rosebud of Stillwater, Inc. 9800 - 7600 Rosebud of Stillwater, Inc. 9800 - 7650 Gerhardt J. Lamers 9800 - 7700 Carol A. & Albert J. Roettger 9800 - 7750 Rosebud of Stillwater, Inc. 9800 - 7800 Bonnie L. & Joseph M. Zeuli 9800 - 7900 Daniel J. Colleran 9800 - 7950 Charles E. Ratiedge 9800 - 8000 Kathy E. & James P. Wilber TOTAL ACRES DRAINAGE AREA TOTAL EST. COST OF PROJECT RATE PER ACRE ASSESSMENT 39.63 $245,000.00 $6,182.19 TOTAL ADDRESS AREA ASSESSMENT (AC) 201 N. Greeley 0.08 $494.57 810 W. Rice St. 0.06 $370.93 204 N. William 0.12 $741.86 201 N. Greeley 0.07 $432.75 810 W. Rice St. 0.05 $309.11 125 N. Owens 0.14 $865.51 126 Greeley St. N. 0.26 $1,607.37 121 Owens St. 0.14 $865.51 118 N. Greeley St. 0.17 $1,050.97 119 N. Owens St. 0.14 $865.51 114 N. Greeley St. 0.14 $865.51 112 N. Greeley St. 0.14 $865.51 15098 64th St. N. 0.29 $1,792.83 106 N. Greeley 0.14 $865.51 107 N. Owen St. 0.1 $618.22 1732 E. Co. Rd. B 0.18 $1,112.79 216 N. 4th St. 0.14 $865.51 124 William St. 0.19 $1,174.62 121 Greeley St. 0.27 $1,669.19 120 N. Williams 0.24 $1,483.72 117 Greeley St. 0.15 $927.33 111 N. Greeley 0.15 $927.33 110 N. William St. 0.3 $1,854.66 12850 N. McKusick Rd. 0.32 $1,978.30 808 Myrtle St. 0.25 $1,545.55 • 804 W. Myrtle St. 0.14 $865.51 813 Myrtle St. 1.38 $8,531.42 125 Greeley St. 0.58 $3,585.67 110 S. Greeley St. 0.04 $247.29 110 S. Greeley St. 0.23 $1,421.90 917 W. Myrtle St. 0.13 $803.68 919 Myrtle St. 0.06 $370.93 110 S. Greeley St. 0.44 $2,720.16 109 S. Owens St. 0.22 $1,360.08 121 Owens St. S. 0.22 $1,360.08 125 S. Owen St. 0.19 $1,174.62 122 Greeley 0.19 $1,174.62 • • ADVANIEK May 26, 1993 Advantek Inc. 5801 Clearwater Drive, Minnetonka, MN 55343 Tel (612) 938 -6800 Fax (612) 938 -1800 The Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 RE: Property Tax Appeal Gentlemen and Madame: This letter is being sent in order to request that the City Council reconsider its decision not to review the request of Curve Crest Properties II (herein referred to as Curve Crest) to lower the assessed value of its property located at 1778 Washington Avenue, Stillwater, Minnesota 55082, and to renegotiate the underlying TIF agreement. By way of introduction, I am Howard Marschel and my company is one of the tenants in the building owned by Curve Crest. As a business, we not only provide goods and /or services to Stillwater and the greater St. Croix Valley, we also employ 11 persons. The request to lower the assessed value of the subject property is not being made in an effort to receive special treatment. As a tenant, our lease requires that we pay a base rent, plus common area expenses and real estate taxes. As a result, it is not Curve Crest who is paying the taxes on the building, it is the tenants. The amount of the real estate taxes caught us by surprise, based on the amount that other comparable buildings are being assessed. The subject building, pursuant to the TIF agreement, is assessed at approximately $1.2 million. This assessment exceeds the market value of the property and exceeds the assessed value of other similar properties located in Stillwater and other parts of Washington County. Since Curve Crest is willing to give back portions of the payments it receives under the TIF, it is difficult to imagine why the City is opposed to at least discussing the merits of a reduction in the assessed value. We are only requesting that this property be taxed and assessed like other comparable properties in Washington County. e e x //3 Letter to City of Stillwater May 26, 1993 Page 2 The real estate taxes in Stillwater exceed those of other municipalities and our coal is to be able to remain a viable and operating business in Stillwater. The burden of real estate taxes has caused several businesses to relocate to other states, and also to other cities within the state of Minnesota. The real estate taxes on the subject property are overly burdensome and are a major expense which has caused us to consider other alternatives. We cannot compete with other businesses in the area who are located in commercial buildings with assessed values that are lower and fairer for comparable facilities. Utilizing the current assessed value, the real estate taxes on the subject property are $77,578.00. Our portion, which is 17.5%, is $13,576.15 per year, or $1,131.35 per month. We simply cannot afford these rates and we would request that the City Council reconsider at least discussing a reduction in the assessed value of the subject property and /or renegotiating the TIF agreement. Since the developer is :interested in having the property rented and, therefore, is willing to do whatever is necessary to ensure that these businesses a:.e allowed to compete but, more importantly, to continue to prosper in the Stillwater area, we encourage the City to take the same view. Since none of the TIF fends are scheduled to be paid until August of 1993, this presents :he City with unique opportunity to_correct an untenable situation. We as tenants, along with the developer, would like to work with the City of Stillwater in a team effort to regain control of property taxes in order to ensure that businesses remain in business to serve this area. Yours very truly, 41110? Howard Marschel Controller HM /dks • • • • • • MEMBERS PRESENT: APPROVAL OF MTNUTES PARKS TOUR MINUTES STILr.WATER PARKS AND RECREATION BOARD MEETING May 17, 1993 David. Junker, Rich Cummings Doug Hartman, Tore: Lillesve, Ken Meister, Del Peterson, Mik Polehna, Michelle Roet :tg= , Steve Wolff MEMBERS ABSENT: Rob Mcc_Irry ALSO PRESENT: Tim Thomsen, Parks Supervisor The Board met at 6:00 p.m. for a tour of City parks, Following the tour Chairman Junker called the meeting to older at 7:50 p.m. Motion by T. Lillesve, seconded by M. Polehna to approve the minutes of April 26, 1993, as submitted. All in favor. Discussion of items noted on the tour. Suggestion for a sidewalk from Northland Avenue to the tennis courts. Rich will check into this during the Council's development of a sidewalk program. The Board will look at the whole park at Northland - the kiddie park, wetland, parking, etc. UNFINISHED BUSINESS Park Plan - waiting for direction from the City Council. NEW BUSINESS Larry and Becky Renko, It.. :lian Grinder Sandwich, requested permission for a vending cart in Lowell Park. The cart would be set up and taken down every day and all trash cleaned up. The cart would be about 5 ft. by 5 ft.; they would probably sell lemonade and corn on he cob. Discussion by the Board included setting a precedent for future requests, and the Board's philosophy in the past to not allow private profit on public property. Motion by S. Wolff, seconded by T. Lillesve to not allow private vendors in the City parks at this time. All in favor. PROPOSAL BY T FR MnNTZ . ENERGY PARTNERS, INC. Lee Montz presented his proposal for the Lily Lake Ice Arena. Cost for the new equipment recommended is $150,000. NSP will rebate $60,000; the State will loan $75,000 at 0% interest; leaving $15,000 to be paid by the City. • • • Stillwater Parks and Recreation Board May 17, 1993 Motion by D. Peerson, seconded by T. Lillesve to approve the proposal by Lee Montz in concept, and to recommend that the City perform a feasibility study regarding the proposal. All in favor. PARK PT,AN Continued discussion of the Park Plan. Motion by D. neterson, seconded by S. Wolff to request that the City Council set aside funding in the amount of $250, 000 to acquire new land for parks, and to dedicate 30 percent of the City Planner's time to develop a comprehensive park plan. All in favor. Tim Thomsen rquested that all members submit to him in writing any ::pecific requests for the parks in order for him to prepare for the budgeting process which begins next month. Submitted by: Shelly Schaubach Recording Secretary NEWS RELEASE u.s. department aF the interior • national park service • For Immediate Release Contact: John Daugherty 715/483 -3284 AAAAA SUPERINTENDENT ANNOUNCES EMERGENCY USE RESTRICTIONS- TO_PREVENT_THE SPREAD OF THE ZEBRA MUSSEL St. Croix National Scenic Riverway Superintendent Anthony L. Andersen invites anyone interested to receive a copy of Emergency Use Restrictions on the St. Croix River. The Code of Federal Regulations, Title 36, Section 1.5, gives the Superintendent authority to establish emergency restrictions necessary for the preservation of the environmental value of the riverway and protection of its natural resources. This action is necessary to inhibit the spread of the Zebra mussel. Because it is highly prolific and capable of removing significant amounts of phytoplankton (a primary food source for fish and other aquatic life) the zebra mussel will result in the degradation of the riverway's aquatic communities. For more specific information contained within the Emergency Use Restrictions, please contact Riverway headquarters office in St. Croix Falls, Wisconsin 715/483- 3284. Saint Croix National Scenic Riverway • Saint Croix Falls, Wisconsin 54024 EMERGENCY USE RESTRICTIONS The Superintendent of St. Croix National Scenic Riverway is establishing emergency use restrictions on the St. Croix River. This restriction to the free and open travel on the St. Croix River is necessary in order to prevent the zebra mussel, an exotic species, from being transported upstream while attached to hulls, boat trailers, or by its presence in boat bilge water, or bait containers. This action is necessary because there is no known way to control the spread of this species once it becomes established in a body of water. Highly prolific, and capable of removing significant amounts of- phytoplankton, a primary food source for fish and other aquatic life, the presence of the zebra mussel will result in the degradation cf the riverway's aquatic communities. These mussels can clog water intake strui;tures, foul engines, replace native species, create unsafe beaches due to thei sharp shells, and will eventually upset the entire ecological community in wrich they become established. Most importantly, it threatens to eliminate natural mussel populations from the river system, such as the Higgins eye pearly mussel and the winged mapieleaf mussel, two species Federally listed as endangered under the Endangered Species Act. This population of the winged mapieleaf mussel is the only known population in the world. If a control method for the zebra mussel becomes available, these restrictions could be eased. Consistent with applicable legislation and Federal administrative policies, and based upon a determination that this action is necessary for the protection of environmental values and the natural resources of the St. Croix National Scenic Riverway, as authorized by '6 U.S.C. 1 -4, pursuant to Section 1.5, Title 36, Code of Federal Regulations, the following conditions and user restrictions on boating on the St. Croix National Scenic Riverway are effective May 24, 1993 through November 1, 1993: 1 • • 1. The St. Croix River and its tributary, the Namekagon River, is closed to any ship, boat, canoe, or other water vessel if it is reasonably suspected to have been exposed to the zebra mussel or its larvae by being present in waters known or reasonably suspected to be infested with the zebra mussel. Travel upstream or downstream from the location of the Arcola Sandbar, located approximately six miles north of Stillwater, is limited to the following: a. Any vessel going upstream will be prohibited from traveling further upstream if it has been operating in water reasonably suspected to be infested with zebra mussels until proven it has been decontaminated by an acceptable method. b. Any vessel going downstream will be allowed to go downstream only to a point above any area considered infested with zebra mussels; should it go further into an infested area, it will not be allowed to return north of the sandbar, unless it has been decontaminated. c. The Superintendent may impose additional conditions and establish other restrictions, in accordance with the criteria and procedures of Sections 1.5 and 1.7 of 36 CFR in order to reduce the possibility of zebra mussels being transported in the St. Croix National Scenic Riverway. d. Water which is reasonably suspected to be contaminated; bait water, live tank water, bilge water from known infested or contaminated waters will not be permitted beyond the check point at the Arcola Sandbar. 2. Operating a vessel upstream of the Arcola Sandbar, or knowingly allowing another person to operate a vessel upstream of the Arcola Sandbar, if it is expected to have been exposed to the zebra mussel or its larvae by being present in waters known or reasonably suspected to be infested with the zebra mussel is prohibited. MARINE ON ST. CROIX %C Approximate Scale 0 1Kilometer 0 1 Mile STILLWATER 1 0 Mississippi Arcola Sandbar AFTON 10 Infested Area 20 HUDSON In # est ed Area PRESCOTT 5/24/93 • STILLWATER PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MAY 4, 1993 1. CALL TO ORDER: The meeting was called to order at 6:45 p.m. by Vice President Engebretson. 2. ADOPTION OF THE AGENDA: Two additions to New Business; agenda accepted. 3. COMMUNICATION AND PUBLIC COMMENTARY: Bertalmio introduced two pieces of communication: a thank -you letter from Sue Collins for her retirement party and a thank -you letter from Raymond Ogden, Southern Libraries Cooperating for Bertalmio's work on the MLA legislative platform. No public commentary. 4. CONSENT CALENDAR: Motion to adopt the consent calendar, including payment of bills in the amount of $7,547.71. Seconded. Passed unanimously. 5. OLD BUSINESS: A. WCL/SPL Automation Contract: Motion to adopt the 4/29/93 version of the Automation Contract pending the omission of paragraph 4B as previously agreed and subsequent reordering and change to language to reflect reordering. Seconded. Passed unanimously. Schmidt to communicate required changes to WCL. B. Salaries for Non - Exempt Employees: Bertalmio noted that an arithmetic error had occurred in the original calculation of the longevity pay schedule for non - exempt employees previously approved. Motion to accept salaries for non - exempt employees incorporating revised longevity pay schedule. Seconded. Passed unanimously. C. Automated Serials Management Module: Bertalmio noted that she had seen a demonstration of the module, that it will be useful, and that she had added this at a cost of $1,436.00 to the contract. No motion required. D. Meeting Room Fee Waiver for One -Use by Community Education: Bertalmio reported that Community Education wished to use the Margaret Rivers Room for leadership training for a Great Books program and proposed that SPLwaive the fee in exchange for being listed as a co- sponsor of the program. Motion to accept this proposal. Seconded. Passed unanimously. E. Possible Disposition of Victrola: State law requires that public property must be offered for public sale. Bertalmio will communicate this to Sue Collins, who has previously inquired as to the possibility of her purchasing this item. F. Retirement Event: A party will be held for retiring Board members Jane Cass and Anita Buck on May 20 at 5:00 p.m. at the Dock Cafe. • • • page 2 Minutes 5/4/93 6. NEW BUSINESS: A. School - Public Library Cooperation: Bertalmio reported that an informal meeting of school board members and district mayors had occurred during the previous month. The meeting was called to discuss school - public library relations; Jim Wells of WCL attended. Bertalmio expressed concern that SPL had not been informed of the meeting in advance. Schmidt will write to Mayor Hooley asking that SPL be advised of any future meetings regarding libraries. Bertalmio and Wells will be meeting with Stillwater High School library staff to discuss other opportunities for cooperation. B. 1993 Public Relations Initiatives: This item was deferred to the June meeting in order to enable committee chair Lois Welshons to make a presentation. C. Policy Review: Collection Policy: Bertalmio noted that the collection policy review begun last year has not been completed. Freeman agreed to call a meeting of the collection committee in July and proposed a November completion date for the review. D. Sunday Hours: Bertalmio reported that staff had inquired about Sunday hours policy for Memorial Day and Labor Day weekends. Discussion concerning the implications of opening /closing on Sunday over a long holiday weekend. Bertalmio noted that this would not be a paid holiday but rather would mean beginning /ending summer hours one weekend earlier /later than originally planned. Nelson expressed concern that closing the library on those Sundays would deny access to some patrons, especially those who might not have family activities planned for that weekend. Motion to approve the closing of the library on the Sundays of the Memorial Day and Labor Day weekends. Seconded. Freeman, Engebretson, Kalinoff, Maybanks, and Schmidt voted in favor; Nelson against. The motion carried. E. Washington County CEO Report: Bertalmio noted that the CEO report had been completed and that it contained a number of recommendations regarding libraries, including discussion of possible fee -base service. She agreed to distribute copies to Board members. 7. ADJOURNMENT: Adjourned at 7:55 p.m. • VO rt xJ O o n o t C `C rr w no O 0 rt CL N OJ • rt Alia m O n DRC Complaint Management PROBLEM f i Stillwater sanitation service i o�fCri h c9I� 1EM R N Source ISSUE: an d now request a hearing of my Dear Mr. Fritts, weeks ago on the phone a few possible tom' ever since I spoke with You the earliest po pick up our garbage e eve lane top the 10 years ` ell 0 m problems by the D(C at down the that for ohs 2220 O�" M m refuses to care prior to 2210, and rr n Sanitation down is last year• both homes' 0 o Oliver to the new car picked up for CZ they V changed here n CY came and p nd I can not physically izY Falls il . lived travels Court• bu t when my husband the members drive u limits Z sugges p, we are within city up the lane. -1-.---r- _ Road to see what the problem is. \ f your prompt attention to this matter. r Thank you \. R = SPONSE : \.4. W - (1-1"-t1- 0.t -_ "C' 1 _ 40 R NN.z...v61.0-XICk jj4S-1 a-;PIL....L. ivIksa, ea.figt \ g__,..x.)....07(zja, ici \ . Lo y (yr‘ D `� CV , vsS.1 !: L) \Kg-01/4 • Utic\--oax ,\_c) Q) N ....1)-.9_ ,.._).33\jc) ece/ 1 / 4 -).3.51._ 6Cudi.. .-.VQ1-1, 4.i_v *-4:' ' . .(1-4°---1_ _ v\-st \e",-.KA.10L, o-,b ,,,,,A,-- -2b 1-6- "i"- A-"- (a--)n.st_ 0,, CD-k-4(1, 'O VJ�tt p b, DRC 5/20/93 DRC ACTION: Address 30 day come -out. Problem resolved? Yes i' t' Phone l 3 ( f " 3J A view of the area reveals a long driveway with home out of street view. The DRC understands the customer's concerns but concludes that the Contractor is fulfilling his obligation under Item #5 in the City contract which specifies - -- curbside pick up... This complaint raises no issue under Item #6. No rt rt m m rt ) o 2 a M N rs n � :Z., \ • rt- rt rr 0 P, • DRC Complaint Management Stillwater sanitation service PROBLEM # ISSUE: Tom Klonecki, 2367 Hidden Valley Ln., 439 -6781 DRC ACTION: DRC 5/20/93 30 day come -out. Problem resolved? Yes No • / ��� Source /� �G'��/ �^�` � Address �- , �v�c�`� Phone 6y - 6 / 7 / Wednesday, April 14. Mr. Klonecki placed a Valvoline 12 quart cardboard box next to his standard plastic receptacle. In the Valvoline box, he had placed Valvoline PLASTIC MJIOR OIL QUART BOTTLES - which he said were clearly marked USED MOTOR OIL - RECYCLE ". The labels on the bottles, even though they were in the box, were visible. Junker's employee picked up the box of bottles, dumped them all into the adjacent plastic receptacle, and in turn dumped the contents of the receptacle - including the bottles of used oil - into the general garbage in the truck. Mr. Klonecki filed this complaint because the USED OIL WAS NOT RECYCLED. RESPONSE: \} 3 ' MP M- � c :› 1 . 1 ���-- kcptr1 � �.Et. Mt47 O \L EfL.. , v.3oL -D 'E I\N . TM p V R P E3 NoT -- peN. 5E 1\A Ptl E 1 isG, 0Et`k r \1\I C,t7 Vim` N eer•I �t•1 L �� C'R f' S ��'R -'?� t.1 C C- O�TI'rt t�1 t�S Pc C GZ-- vQ)c__G) e,z1E. iitycz '3;1 Events by anyone that result in used motor oil entering the general waste stream must be avoided by all parties. The Contractor has procedures in place to handle used motor oil. No record was reported of this in the truck log. Contractor cites "human error" as the only explanation of this happening. DRC requests Contractor to periodically restate handling procedures for used motor oil and other toxic materials as well. O (D m n o �• 1- o ° a r• a n m m rr II Ilk m DRC Complaint Management Stillwater sanitation service PROBLEM if 410 Source Address j 3S i ;/` L /}'�» P hone tisf- L" ISSUE: IV ii? Mr. Oksness placed 12 -15 45 gallon size plastic bags 3/4 filled with lawn debris, m m pruning clippings cut up into pieces, and dead grass - on hs front sidewalk next o o to the plastic receptacle for pick up. They were not picked up, so he called Junker Sanitation at 4:40 PM advising no pick up. m • . d He was told they were not picked up because they were not at the boulevard, but m n up at his house. They remained on the sidewalk. Junker said he "would check it -\ out and see what he could do" c.v C RESPONSE: c � ►.1 f S' ���. -�� wp `S �� Oc.Z l'cE eve rt- CD i - D E v.s.e 0 LICICA fk2Jet\I\ IkAG D Tom Oksness, 135 Northland Ave., 439 -0272 DRC ACTION: The DRC had no facts to consider here beyond the statements of both parties as to where the uncollected bags were stored awaiting pickup. Item #5 in the City contract specifies "curbside" with no further definition of what that means. If this issue arises again, we suggest that "within reach of someone standing in the street" might clear the air. We noted that the incident was recorded in the Contractor's truck log - where all potential problems are noted by each driver. DRC 5/20/93 30 day come -out. Problem resolved? Yes No TSZ