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Home My WebLink About1993-05-21 CC Packet Special Meeting• • 1. 1994 Budget. THE BIRTHPLACE OF MINNESOTA May 21, 1993 M E M O TO: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK SUBJECT: SPECIAL COUNCIL MEETING TUES. AFTERNOON, MAY 25, 1993, 4:30 P.M.; JOINT MEETING TUES.EVENING, MAY 25, 1993, 7:00 P.M. 4:30 Meeting This is a memo to Council that a Special Meeting is scheduled for Tuesday afternoon, May 25, 1993 at 4:30 P.M. in the City Hall Council Chambers, 216 No. Fourth St. to discuss the following: 2. Any other business Council may wish to discuss. 7:00 Meeting A Joint Meeting with the Oak Park Heights City Council has been scheduled for Tuesday evening, at 7:00 P.M. in the Oak Park Heights City Hall, 14168 57th St. No. to discuss issues of common concern. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439-6121 • • • TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: May 21, 1993 RE: 1994 BUDGET Background M E M O R A N D U M Inasmuch as there have been changes in the City Council since the last budget year, a meeting with this City Council to address your concerns is essential to the budget process. A brief description of the current budget process, based on past practice, is attached as Schedule A. The process may be modified or changed by City Council, if it so chooses. In addition, there are timelines and requirements imposed by state statues that the City needs to comply with to continue receiving state aid. Beginning with payable 1993 taxes, the City is no longer bound by levy limits imposed on it by the state. Essentially, it is within the City's power to set the tax levy at whatever level it chooses. Analysis In conjunction with the operating budgets, the City Council must review capital outlay. Capital outlay is funded with bonding and will be added to the general tax levy in the form of the debt service tax levy. With the recent adoption of the Special Assessment Policy by the City Council, the debt service tax levy will be used to finance the City's share of projects in addition to capital outlay. The City has other sources of revenue that may be increased, if the City Council chooses (those being licenses, fees, etc.). It has also been suggested by a councilmember that the City may want to establish a sales tax. Conclusion I have prepared a schedule of projected debt service tax levies based on projects approved by the City Council and proposed by the City Coordinator, which is depicted in graphic form on Schedule B. Schedule C shows the financial impact of the debt levies as estimated CITY TAXES ONLY for various properties. It is very important that you are informed and aware of the estimated increase in City taxes that these debt service levies will create. I am very concerned with the City tax increases. City taxes will more than double in ten years. It has been my experience that even small increases are not always warmly received by the constituency. Recommendation City Council direction is requested for the following: 1) Special projects or items the City Council would like to include in the 1994 budget. • • • 2) Increase other revenue or create new revenue source. 3) Schedule B and C - City Council approval or changes. 4) Review and approve budget calendar 5) Any other items relating to budget as requested by City Council. Please call me if you have any questions related to the budgeting process or schedules presented. I would be happy to go over them with you. • • The Budget Process Schedule A 1. Finance Director develops budget calendar, City Council reviews and approves calendar. 2. Finance Department generates budget worksheets and distributes to department heads with budget calendar. 3. The City Council may direct department heads as to the level of budget requests (i.e., no more than a 5% increase) and other City Council concerns or requests. 4. Department heads develop their operating budget requests and capital outlay requests (excluding personnel costs). 5. Finance Department generates personnel costs based on direction from City Coordinator for increases. 6. Finance Department develops revenue projections based on existing policy and direction from City Council. 7. Budget worksheet requests, capital outlay requests, personnel costs and revenue projections are compiled by Finance Department into preliminary budget. 8. Preliminary budget is presented to City Council at a workshop and City Council holds meetings with each individual department head to review the budget requests. 9. Budget cuts may occur: as directed by City Council during meetings and /or by City Council directing department heads to cut their budget and /or by directing Admin /Finance to suggest budget cuts. 10. The City Council adopts a "proposed" tax levy and "proposed" budget prior to September 15th and certifies this to Washington County. 11. Washington County prepares and mails parcel specific tax notices to property owners in November. 12. The City Council holds a Truth -in- Taxation public hearing in December to present the budget to the citizens and adopts the "final" levy and "final" budget at this meeting. 3000 - 2500 — 2000 — ti 0 1500 - • 1000 — 500 City of Stillwater Projected Debt Service Tax Levies 1993 1994 1995 1996 1997 1998 1999 Payable Year _ Debt Tax Levy • 2000 2001 2002 Scheel u Ie. 13 2003 2004 • 5ched C. PROJECTED CITY TAXES WI` FI INCREASES IN DEBT LEVY Res. Hm std. Res. Hm std. Res. Hmstd. Res. Hmstd. Res. Hmstd. Comm./Ind. Comm. /Ind. Comm. /Ind. Market Value $72,000 $100,000 $150,000 $200,000 8250,000 $100,000 $250,000 $500,000 Tax Capacity /20 1280 2280 3280 4280 3100 10150 21900 CITY TAX ONLY Actual 1993 $206.29 $366.73 $653.24 $939.75 $1,226.26 $888.18 $2,908.08 $6,274.57 Estimated 1994 $231.76 $412.01 $733.89 $1,055.78 $1,377.66 $997.84 $3,267.11 $7,049.23 Estimated 1995 $252.90 $449.61 $800.86 $1,152.12 $1,503.37 $1,088.89 $3,565.25 $7,692.50 Estimated 1996 $278.33 $494.81 $881.38 $1,267.95 $1,654.52 $1,198.37 $3,923.69 $8,465.90 Estimated 1997 $302.95 $538.57 $959.33 $1,380.08 $1,800.84 $1,304.35 $4,270.69 $9,214.58 Estimated 1998 $326.27 $580.03 $1,033.18 $1,486.32 $1,939.47 $1,404.76 $4,599.45 $9,923.93 Estimated 1999 $324.03 $576.05 $1,026.09 $1,476.14 $1,926.18 $1,395.13 $4,567.92 $9,855.91 Estimated 2000 $349.98 $622.18 $1,108.26 $1,594.34 $2,080.42 $1,506.85 $4,933.71 $10,645.14 Estimated 2001 $378.04 $672.06 $1,197.12 $1,722.17 $2,247.22 $1,627.66 $5,329.26 $11,498.61 Estimated 2002 $401.10 $713.06 $1,270.15 $1,827.23 $2,384.31 $1,726.95 $5,654.38 $12,200.09 Estimated 2003 $432.02 $768.03 $1,368.06 $1,968.08 $2,568.10 $1,860.08 $6,090.25 $13,140.53 Estimated 2004 8450.86 $801.52 $1,427.72 $2,053.91 $2,680.10 $1,941.19 $6,355.84 $13,713.58 • • • • • 1993 BUDGET CALENDAR June 7 Budget worksheets distributed to all departments. July 2 Budget worksheets due back to finance department. A separate capital outlay schedule is also required from each department. July 6 - July 23 Finance department assembles preliminary budget. July 26 - August 6 Council holds meetings with department heads. August 9 - September 3 Finance department makes budget revisions and Council holds additional meetings, as needed. September 14 Special meeting to adopt proposed budget. Prior to September 15 Initial certification to the county of proposed levy and proposed budget. • • • M E M O R A N D U M TO: Mayor and City Council FR: City Coordinator DA: May 20, 1993 RE: MEETINGS: OAK PARK HEIGHTS - 7 P.M., MAY 25, 1993 STILLWATER TOWNSHIP - 7 :30 P.M., JUNE 2, 1993 Just a reminder that the City Council has agreed to a joint meeting with the City of Oak Park Heights' Council at 7 p.m., Tuesday, May 25, 1993 (at Oak Park Heights City Hall) to discuss issues of common concern. A workshop to update the Council on the new bridge proceedings will precede the joint meeting. Also, the City agreed to meet with Stillwater Township Supervisors at 7:30 p.m. on June 2, 1993 (at Stillwater City Hall) to discuss community planning issues. • • Printed on Recycled Paper May 17, 1993 Dear Mayor and Council: Sincerely, c WASHINGTON COUNTY PUBLIC WORKS DEPARTMENT PARKS • HIGHWAYS • FACILITIES 11660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082 -9573 612 -430 -4300 Facsimile Machine 612 - 430 -0472 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: County State Aid Highway 5 (CSAH 5) Reconstruction Project We discussed at your March 9, 1993 meeting the reconstruction of CSAH 5 from TH 36 to Croixwood Boulevard. Our discussion was primarily to introduce the project and solicit comments and concerns from you. The meeting was concluded with it being determined that we would return to the Council in May with additional information on traffic, including accidents and the operation of the 4 lane transition zones; "hard" city costs for the project; and advantages /disadvantages of building the road in 1994 versus waiting for the MNDOT TH 5 Bridge project. Since March we have been collecting data and meeting with city staff, developers, MNDOT engineers, and Township officials so the project design could be refined. This would allow us to provide proper and accurate information on your comments and concerns. The complexity of this project combined with the many different parties involved has forced us to delay our return to the Council. We anticipate that we will have the information available for a July meeting. The department is working closely with City staff in developing the project design. We appreciate their cooperation and hard work in moving this project forward. Please feel free to contact me if you have any further questions or comments. Donald J. Theisen, Deputy Director Technical and Administrative Services cc: Wally Abrahamson, County Commissioner EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION eC sl7 / 3 Donald C. Wisniewaki, P.E. Director Public Works/County Engineer John P. Perkovich. Deputy Director Operations Division Donald J. Theisen, P.E., Deputy Director Technical & Administrative Division Richard D. Herold. P.E. Design /Construction Engineer James D. Hanson, P.E. Transportation Engineer Edward Kepler, Facilities Operations Manager • I. Staff Reports I. Call to Order III. Visitors AGENDA CITY OF OAK PARK HEIGHTS MONDAY, MAY 24, 1993 -- 6 :15 P.M. 6:15 P.M. AGENDA 7 :00 P.M. AGENDA II. Public Hearings Mick Kaehler - CUP Home Occupation License Wayne Peterson - Variance Carol Thorne - Variance IV. Departmental Reports Kern - Streets Seggelke - Parks Doerr - Administration Schaaf - Utilities O'Neal - Police Cable Update Consolidation Update Water Management Update V. Old Business MWCC Proposal. - Sanitary Sewer Lines Non -point Source Pollution Control County HRA Cooperation Agreement County Highway Cost Participation School Sidewalk Hire Park Attendants VI. New Business US West Request Transfers - December 31, 1992 VII. Correspondence Presented Pathfinder Resources MN DOT (5/5/93 - Pedestrian Ramps) Hessian, McKasy & Soderberg City Engineer Metropolitan Council NSF x 2 Post -IV brand fax transmittal memo 1671 ' of pages • To � Co. Dept. Fax # U) Co. Phone # 1 Fax# • • • CLAIM AGAINST CITY OF STILLWATER NAME OF CLAIMANT ADDRESS 6V C'; cam /( 4.ie, S.r WHEN DID EVENT OCCUR? — /C — G- WHERE DID EVENT OCCUR? L,''.! // / € DATE NAME OF PERSON MAKING REPAIR; OR GIVING CARE / or .yt�.( �a L "f�_ G'�C- ' u', 174 cy' Crt 4 ' / _575 PHONE NO. 4 / � 1 [ � /' /. • / 2 • WHAT HAPPENED? . P " 'er — - C9( 6 ) - e, r 11.67) WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? —1-4, ( J. t U' w%,_5,, =- K 7,a, /; r �1�1" G/7`7 e Pi (L f1 G/I - id t 1 -- ii - n k ---- i . CA e i �L'� '/? ! C.* t /1,c , / ),-; /," 7 4 14, ? SIG "1 U�v� L ,^1i�? • • f1 G-2- CA-I 0 s i - 4-- c , { 7.� STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED _Si,' -L + <) Krr. l - o � � Wi t ,� R4/ dr, SIGNATURE ' /1 4i] r / You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. S- 32093 -06 (1 -911 ("f p -O AL CANE NO 93 31CL 3 ITYANO.AIN PUB PROP VEHICLES 'KILLED 3 AT TEADEO ,�(' LCrATTENOED a S�J CAGE SSTEM ROUTE NUMBER OR STREET NAME t_s ac o t L_ � C. C a = ,-= n 9i7, I ❑ 5.1 .. �, P1T ELEM REFERENCE POaIT CRY rWP ACTOR I DRIVER LICENSE NUMBER - I :TOR 2 NAME (FIRST. MIDDLE. LAST) 1A MOVER ADDRESS ?, 0 INTERSECTION OR ❑w ON ❑E _1I ❑ FT ❑ s ❑ w ROUTE SYS ROUTE •• STREET. CORP LMT. REF PONT OR FEATURE LRdT 2 1yvEHIOLE DRIVER UCENSE NUMBER - 2 - NAME (FIRST. MIOOLE. LAST) I AD PHY$L� RCCM•L ..� L D .A■9A..NE C ODEB 7 ..eLLA CE C Ate( C 0:WA S111.4 /t-r zz .�iz4L I MAT'L CLASS/10 SOURCE ID01 YH (ALES I NSPECTOR • EHT 17' OCCL9 :ARE ; DEVICE z CP r/OR✓JN- 9 SPEE: L:MR INTTREL WEATHL PHOTOS TAKEN LIGHT BOY TIP LATCH rRALER GVwR • • OI L • • • May 24, 1993 Stillwater City Council Stillwater, MN 55082 Dear Council Members, Sincerely, Diane M. Berthel Assistant Vice President PIPER,JAFFRAY Piper Jaffrav Inc. Suite 200 First National Bank Bui!iin1g 332 Minnesota Street Sr. Paul, Minnesota ;•.0r -1;S4 612 298 -1616 I am writing in support of Tom Linhoff for the position of Fire Chief for the Stillwater Fire Department. My work with the Stillwater Fire Relief Association started June 10, 1985. As a member of the Board of Trustees for the Relief Association Retirement Plan Tom has worked with me on the design and implementation of the official investment policy statement and the on -going monitoring of the investment results. Through my experience working with Tom, I have found his follow through and decision making to be thoughtful and consistent. He has taken the time and energy to learn the difficult and often tedious information that is necessary to make appropriate decisions regarding the investments. Tom takes his responsibility as a fiduciary for the relief association seriously. He faithfully attends meetings and is loyal to the needs of the entire membership in his responsibilities as a trustee. I recommend Tom for the position of Stillwater Fire Chief without reservation. Since 1895 Nlemhermer, New York Stock Exchange. Inc. • • • Mayor and Council City of Stillwater, Minnesota 518 Dubuque Street Stillwater, Minnesota 55082 May 23, 1993 Thank you for taking the first step, voting May 18th, to hold a public hearing in June, that will bring our city's public utilities into S.E. Stillwater in the waining years of the Twentieth Century. Each of you are receiving with this note a colored 11" x 17" copy of the northeast portion of the 1990 "Geologic Map of Washington County." The original of this map was made by the Geology Department of the University of Minnesota. It shows "Sensitivity of Ground Water Systems to Pollution." Note that the dark red found in "Olde Towne" (19th Century S.E. Stillwater) is the highest rating given, namely: "Contaminants will almost certainly reach the system in hours to months." That should be reason enough to require everyone in sewered areas to connect -up immediately! At the "Informational Meeting" held January 26, 1993, I mentioned that S.E. Stillwater had scores of abandoned wells that resulted from most of the area getting city -water in the mid- 1930's. With the advent of running water, and the accompanying sewage -dry -wells (PITS) and drain fields at that same time, S.E. Stillwater really started getting sewage- effluent pouring into those uncapped wells and cracks in the limestone underlayment. Since the City has NO Health Officer (which I have mentioned several times in the past), and it is currently not mandatory to test private wells, I strongly suggest that you have all private wells in the City checked (by ordinance), and those in S.E. Stillwater connected to the city water lines if necessary at this same time. Note in the lower right corner of the map: "The two maps...," and "The second (map) addresses primarily the Prairie du Chien - Jordan aquifier, which is the most heavily used source of ground water in the county." The second map also shows the identical area of S.E. Stillwater in dark red (highest contamination rate). Enclosure Thank you, ' -4141,44,441c Duane Seaquis