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HomeMy WebLinkAbout1993-05-04 CC PacketCALL T4 ORDER INVOCATION • ROLL CALL • 93 AGENDA STILLWATER CITY COUNCIL May 4, 1993 • REGULAR MEETING 4:30 P.M. RECESSED MEETING 7:00 P.M. 4:30 P.M. AGENDA ✓ INDIVIDUALS & DELEGATIONS 1. Board of Review - Wrap -Up Meeting. A. Lon Fiedler - Presentation of Maxi Audit & recommendations for energy conservation for City Hall & Library. /3. Shawn Draper - Request for Waiver of $500 Park Fee & Beer Permit for Sesquicentennial Festival activities on July 231 24, 1993. . Terry Anderson - Request for Carnival at River Hgts. Plaza, May 27 -31. /STAFF REPORTS 1. 'Finance Director 4. Comm. Dev. Director ---7. Fire Chief ✓2. Police Chief A. Parks & Recreation 8. Building Official ,J31 Public Works Dir.--6. Consulting Engqjneer 4 9. City Attorney 10. City Clerk x/11. City Coordinator 7:00 P.M. AGENDA APPROVAL OF MINUTES - Special Meeting - April 13, 1993 Special & Regular Meetings - April 20, 1993 NDIVIDUALS, DELEGATIONS AND COMMENDATIONS 1. Presentation of Certificate of Appreciation to Captain Robert Barthol, Fire Department. L/2. Marcy Lillyblad, Tremblay's Sweet Shop - Request to use sidewalk for sale of sweets and piano music. PUBLIC HEARINGS 1. This is the day and time for the Public Hearing to consider a Variance to the frontyard setback requirement (30 ft. required, 12 ft. requested) & the slope development standard (no on slopes over 12 %) for construction of a 20 ft. by 24 ft. attached garage at 118 Lakeside Dr., Nti located in the RB, Two - Family Residential Dist. & Bluffland /Shoreland Dist., Case No. V/93 -17; Michael & Sheryl Meyer, Applicants. Notice of the hearing was published in The Gazette on April 23, 1993 and mailed to affected property owners. u/2. This is the day and time for the Public Hearing to consider a Special Use Permit to conduct a sales office for fitness equipment above an existing garage at 222 W. Cherry St. in the RB, Two - Family Residential Dist., Case No. SUP /93 -18, Jeffrey H. Palmer, Applicant: Notice of the hearing was published in The Gazette on April 23, 1993 and mailed to affected property owners. 1 70( . This is the day and time for the Public Hearing to consider a Subdivision & Variance to the lot width requirement (75 ft. required, 74 ft. .17 in. proposed) for a minor subdivision of a 22,244 sq. ft. lot into two lots of 11,122 sq. ft. located on Lots 3 & 4, Block 34, Carli & Schulenburg's Add. (1600 block of No. First St.) in the RA, Single Family Residential Dist., Case No. SUB /V /93- 20,'IRobert E. & Sandra J. Walters, Applicants. Notice of the hearing was published in The Gazette on April 23, 1993 and mailed to affected property owners. ./4. This is the day and time for the Public Hearing to consider a Minor Subdivision of a 76,625 sq. ft. lot into two lots of 38,500 sq. ft. & 37,125 sq. ft. located at 1030 W. St. Croix Ave. in the RA, Single - Family Residential Dist., Case No. SUB/93 -21, Doug Flory, Applicant. - Notice of the hearing was published in The Gazette on April 23, 1993 and mailed to affected property owners. 5. This is the day and time for the Public Hearing to consider a Variance to the rearyard & sideyard setback requirements for the conversion of an existing garage into 4 second residential structure located at 119 W. Chestnut St. in the RB, Two - Family Residential Dist., Case No. SUP /V/93 -22, John S. Larson, Notice of the hearing was published in The Gazette on April 23, 1993 and mailed to affected property owners. UNFINISHED BUSINESS ,/1. Possible final adoption of Special Assessment Policy. 2. Request for Loading Zdne on Main St. in front of Main St. Square & recommendation for Downtown Parking Commission. ` Recommendation regarding status of Downtown Action Committee. v 4. Request for extension of permit for sign at 1809 Northwestern Ave., Curve Crest Properties. t ,/ 5. Request for determination of status of permit for remodeling & reuse of Commander Elevator, Mike McGuire. NEW BUSINESS ty 1. Request from Curve Crest Properties II to lower taxes. = /"PETITIONS, INDIVIDUALS & DELEGATIONS (continued) v�CONSENT AGENDA 1. Resolution Directing Payment of Bills (Resolution No. 93 -78). 2. Applications (list to be supplied at meeting) 3. St. Michael's {- Request for Beer Permit; Exemption from Lawful Gambling License for Church festival; & hanging of banners, June 27, 1993. 4. Approval of Stillwater Yacht Club Ad Hoc Committee (Richard Kilty, Arnie Sandager & Alan Butterfield). 5. Utility Bill Adjustments. 6. Request from Savories, 108 No. Main St., for Wine & Beer License. 7, Conciliation Court /Claim & Summons - Craig Zachman, damage to vehicle. " COUNCIL REQUEST ITEMS r' STAFF REPORTS (continued) COMMUNICATIONS /REQUESTS ADJOURNMENT Possible adjournment to Executive Session. 2 • Assessor Name /Address PID Original EMV Recommendation Board Action Land: S23.000 Bldg; S78,400 TOTAL 5101.400 bldg; TOTAL 2 Robert Lockyear 09270 -3540 Land; 517,600 x No Change Reduction of to Bldg; S95,000 land; TOTAL 5112.600 bldg; TOTAL 1 John Ellickson 1215 So. 2nd St. 1016 No. 3rd St. 3 James Hainlen 1206 So. 3rd St. 09296 -3500 5 Ray Burton 1224 So. 3rd St. 09296 -4600 4 Joseph Simonet 10691 -5030 Land; S56.100 120 Chestnut St. Bldg; S114.000 09296 -4700 Land; 523,000 Bldg; $70,800 TOTAL 593,800 TOTAL 5170,100 Land; 521.200 Bldg; S108,300 TOTAL 5129,500 • x No Change Reduction of to land; No Change x Reduction of 51,400 to land; 523,000 bldg; 569,400 TOTAL 592,400 No Change x Reduction of $2,000 to land; $56,100 bldg; S112,000 TOTAL S168,100 No Change x Reduction of 54.100 to land: S21.200 bldg; 5104,200 TOTAL 5125,400 4 -23 -93 Viewed • Assessor Comments 4 -22 -93 Spoke with owner 4 -21 -93 Interior viewing, recheck all sizes and recalculate 4 -15 -93 Interior viewing Appointment 4 -21 -93 3:30 upper level interior walls in need of repair. Lower eff. age Case Name /Address 6 Ruth Ranum 104 N. Main 7 Melba Schroeder 1214 S. 3rd St. 8 Larry Maslowski 924 Willard 9 Mark Farley 303 N. 3rd St. 10 Julia Sandstrom 212 Cherry St. SESS ................ .................. ................ ................. ................. PID 10691 -2930 09296 -4650 09790 -4700 10690 -6550 10690 -2850 Original EMV Land. 550.400 Bldg- 5177,100 TOTAL 5227,500 Land; 523,000 Bldg; 5111.000 TOTAL 5134,000 Land; 516,700 Bldg; $44,000 TOTAL 560,700 Land; 524.900 Bldg; 555,600 TOTAL 580,500 Land; 524,500 Bldg; 584,600 TOTAL 5109,100 ' x No Change land; bldg; TOTAL Assessor Recommendation Reduction of to No Change x Reduction of 56,600 to land; 523.000 bldg; 5104.400 TOTAL $127,400 No Change x Reduction of S1,900 to land 516.700 bldg. S42,100 TOTAL $58,800 No Change x Reduction of $1,600 to land; 524.900 bldg; 854,000 TOTAL 578.900 x No Change Reduction of to land; bldg; TOTAL Board Action Assessor Comments Comm.Office Bldg. 4 -26 -93 No change at this time waiting for more information. 4- 21-93lriWior Review Home still a duplex, Obls for Dup. Mkt. 4 -21 -93 Viewing Adj.for Bsmt. Location Obls for Bidgs.on Adj. property 10 -92 purchased for 5125,000 • • • Case Name /Address 6 Ruth Ranum 104 N. Main 7 Melba Schroeder 1214 S. 3rd St. 8 Larry Maslowski 924 Willard 9 Mark Farley 303 N. 3rd St. 10 Julia Sandstrom 212 Cherry St. P1D 10691 -2930 09296 -4650 09790 -4700 10690 -6550 10690 -2850 Original EMV Land; S50,400 Bldg; S177,100 TOTAL S227,500 Land; $23,000 Bldg; $111,000 TOTAL $134,000 Land; S16,700 Bldg; $44,000 TOTAL S60.700 Land- 524.900 Bldg; $55,600 TOTAL $80.500 Land; 524,500 Bldg; S84.600 TOTAL S109.100 • Assessor Recommendation No Change x Reduction of$41,500 to land- S50.400 bldg; $135,600 TOTAL S186,000 No Change x Reduction of $6,600 to land; 523,000 bldg; $104,400 TOTAL S127,400 No Change x Reduction of $1,900 to land; S16.700 bldg; S42.100 TOTAL $58.800 No Change x Reduction of $1,600 to land; S24.900 bldg; S54.000 TOTAL S78.900 x No Change Reduction of to land; bldg; TOTAL Board Action 4 -21 -93 Viewing Adj.for Bsmt. • Assessor Comments Comm. Office Bldg. Income info. received 5 -3 - Revalue on this info. 4 -21 -93 Interior Review Home still a duplex, Obls for Dup. Mkt. Location Obls for Bldgs.on Adj. property 10 -92 purchased for $125,000 • Case Name /Address 11 Charles Beyer 1112 So. 1st St. 12 Donald Madsen 202 Sherburne 13 Dan Ambourn 2364 Van Tassel 14 Ken Carlson 117 Burlington 15 Lowell Jensen 818 Pine Tree Tr. PID 09296 -3100 09800 -4950 10613 -2050 09296 -3900 09130 -2425 Original EMV Land; S17,800 Bldg; S59,400 TOTAL S77.200 • Assessor Recommendation No Change x Reduction of $3,800 to land; $17,800 bldg; 555,600 TOTAL $73,400 Land; S18.200 x No Change Reduction of to Bldg; S69.300 land; TOTAL $87.500 bldg; TOTAL Bldg- S169,200 land; TOTAL $197,300 bldg; TOTAL TOTAL S85,700 bldg; TOTAL • Board Action 1 Assessor Comments 4 -21 -93 Viewing OBLS, for upstairs layout Questions only. Land; $30,000 x No Change Mailed list w /comparable Reduction of to sales. Bldg; S123.900 land; TOTAL 5153.900 bldg; TOTAL Land- S28.100 x No Change 4 -21 -93 Exterior View Reduction of to Land; S25.000 x No Change Appointment 4 -21 -93 3:00 Reduction of to 4 -21 -93 Interior Viewing Bldg; $60,700 land; Name /Address 16 Leonard Feely 183 Cottonwood Ct. 128 Deerpath 09615 -2850 Original EMV Land $85,000 Bldg; TOTAL Assessor Recommendation Board Action No Change x Reduction of $26,700 to land; S58,300 Assessor Comments Comm. Vacant Lot Waste Land, 15960 sq. ft. bldg; TOTAL 17 Kurt Kohl 09400 -3050 Land $25,000 x No Change 4= 116 -93 Interior review. Will Reduction of to review again this summer as Bldg; $76,200 land; part of quartile TOTAL S101.200 bldg; TOTAL 18 Del Wheeler 10691 -4970 Land; S54,000 No Change Comm. Appraisal for $165,000 150 So. 3rd x Reduction of $29,000 to Bldg S140.000 land; 554,000 TOTAL $194.000 bldg; S111.000 TOTAL S165.000 19 Mike Hamp 09836 -2850 Land; $30.000 x No Change Owner will send a letter to Reduction of to Mayor Re: Road access to 917 Hickory Bidg; $130,700 land; property TOTAL $160,700 bldg; TOTAL 20 Ken Buege 09305 -4480 Land; $20,000 x No Change 4 -15 -93 Owner called and will 814 So. 6th St. Reduction of to get a market analysis done. Bldg; S68,400 land; TOTAL S88,400 ` bldg TOTAL • • • • Case 21 A. Name /Address James Melton 13900 N. 60th St. 24 Eugene Holger 709 So. 2nd St. PID 09032 -1940 21 B. James Melton 10691 -3110 124 No. Main St. Original EMV Land; $71.500 Bldg; 530,000 TOTAL S101,500 Land S25.000 No Change x Reduction of$29,800 to Bldg- S55.000 land; S25,000 TOTAL S80,000 bldg; S25.200 TOTAL S50,200 22 Patrick Corbett 09305 -2880 Land: S16.000 x No Change 813 So. 3rd St. Reduction of to Bldg; S81,200 land; TOTAL S97,200 bldg; TOTAL 23 Robert Stellmach 09305 -8640 Land; $17,900 x No Change 415 Pine St. Reduction of to Bldg; S84.900 land; TOTAL S102.800 bldg; TOTAL 09305 -2640 Land; S18.500 Bldg; S52,000 TOTAL S70.500 • Assessor Recommendation Board Action No Change x Reduction of S10,800 to land: S71,500 bldg; 519,200 TOTAL $90,700 No Change x Reduction of $3,200 to land; S18,500 bldg; S48,800 TOTAL S67,300 ■1■11111 =AIL • Assessor Comments Comm. (Video Store) Comm. (old VFW) Questions only Questions only Interior Appointment 4 -21 -93 Newer bsmt. area needs floor and upper level needs interior wall board. Case 25 Name /Address William Hubbard 104 E. Poplar • s 1a; P1D 09270 -6520 Land; Bldg; TOTAL Original EMV Land; 520.000 Bldg; TOTAL Assessor Recommendation 1 Board Action Assessor Comments No Change x Reduction of $2.000 to land; 518.000 bldg; TOTAL S18,000 26 William Whitbeck 09340 -4050 Land; 514.500 x No Change 2420 Irving Ave. So. Reduction of to Mpls., MN 55405 Bldg; land; TOTAL bldg; TOTAL 514.500 Land; No Change Reduction of to Bldg; land; TOTAL bldg; TOTAL Land; No Change Reduction of to Bldg; land; TOTAL bldg; TOTAL land; bldg TOTAL No Change Reduction of to Vacant Land. Letter sent to Board. Adjustment for Driveway Access 4 -21 -93 Viewed Land Vacant Land. Letter sent to Board. 4 -21 -93 Viewed Land • • • Applicant Information Name of ,- ,r'p ani gat i can App. 1 icant Name (Fu7.1 ) Street A;;d City Home Phone APPLICATION TO CONSUME ili w ater THE BIRTHPLACE OF MINNESOTA Check A ppropriate Information Beer to Consume Beer to Sell & Consume Wine to Consume Birth D =.te — Work Phone v -L — ) ( o .J State Facility Information Park or facility to be used Date to be use 3u - to be used 3 � 1 Number of persons expected P urpose (softball dance., wedd inc, etc.) Type of activity(fund raiser, dancing, music, etc.) Security Informat ion (Internal Use Only) Police Officer Required by City? Officer Rate of Pay $ Mail License To: (If different than applicant) a Liquor to Consume Liquor to Sell & Consume (Wine to Sell & Consume J. v /D-a /'i 7 /fw— /i';3Ur frt., 1 ;3v.- 7i %3a No. LC2� L r CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439-6121 • • FROM : MINNESOTA'S MAGIC MIDWAY, INC. 18960 JASPER STREET ANOKA, MINNESOTA 55303 PHONE 753 -4679 FAX 612- 753 -3275 Proposal to the City Council of Stillwater, Minnesota We would like to take a moment to address the city council; Our proposal is as follows: We would like to operate a carnival with approximately 9.4 rides at River Heights Plaza for Garfield Clark and River Heights merchants beginning on May 27 through May 31, 1993. The hours of 4p.m. through 9 p.m. Enclosed please find a contract. Questions that may arise; 1) We provide portable restrooms for all employees. 2) All trash and rubbish is picked up daily and deposited in the dumpsters. 3) We have 24 hour on site security paid for by ourselves_ 4) We do not allow any alcoholic beverages to he ufiAc3 on the property. 5) Enclosed please find a copy of our insurance. Any questions please feel free to contact us. I hope this meets your requirements and will be approved at your May 4,1993 council meeting. Sincerely, Ed Anderson Minnesota's Magic Midway, Inc. -PHONE NO. : - 612- -753 - 3275 -- -- P02 FROii : Minnesota's Magic Midway, Inc. ,, .t Y 18960 Jasper Street N.W. 4 5 11 / 4-1 Suite A '• Anoka, MN 55303 4 :i Phone (612) 7534679 by and between Minnesota's Magic Midway, Inc., hereinafter ref rred to as 'Party of the First Part", and , C'0-/ � L 0.461- IC etU fri .t% f'ht G- of the City of 57711. f..i State of , hereinafter referred to as the 'Party of the Second Part." THIS AGREEMENT, made and ontwed into this the c9 7 day of WITNESSETH: That for and in con3ideration of the sum of ONE DOLLAR ($1.00) paid by each of the parties to the other, and for other good and valuable considerations, receipt whereof is hereby acknowle dyed, the parties hereto are as follows: The Party of the First Part is to furnish and have exclusive on all rides, shows and concessions and agrees to present a unit in the City of ..57? i,L.t )c _7"c°t State of /1+1 4.1 , _ for a period commencing on or about Q.. 7 , 19 93 , and ending on or about Party of the First Part is to furnish without expense to the Party of Second Part, tickets, ticket boxes, and posters, Party of 11 Sound Part Is to obtain and furnish Party of the First Part a suitable location known as � , � r Ts #�a Q" cleared of brush, refuse and other objactionable matter, and to be in such good condition that the attractions may be conveniently at up so that they may exhibit without disi ornfort to themselves and to the public, Party of the Second Pan will furnish and pay for all licenses, permits and taxes that may be required by law to operate rides, shows and yuncessions; electric current, newspaper and radio advertising, billposting, water, and police protection. That as a consideration for the above mention, the Party of the First Part agrees to pay the Party of the Second Part the sum of_259 percent of the gross receipts of all riding devices and shows (the percentage above mentioned shall be bawd on the gross receipts after deducing all Federal, State or other taxes that may be required by law on adm;ssiurt), the flat sum of / Re 1 O 0 44 o / e from the sale 0 oath concession stand or minor privilege that are operated an the grounds during this engagement. Any concession closed or opened late to pay pro rata for actual days In operation. Payment to be made on shows and rides the following day or at the close of business the final day, and concession not later than 7 - 3 of this engagement. Party of the Second Part agrees not to book or tract any attraction similar to the one opctatod by the Parry of the Firer Part so that any such attraction shalt appear in said City preceding the period monti nod above. Party of the Send Part also agrees to endeavor to prevent any shows, rides, or conoussiwts from exhibiting or operating in said City unless with the consent of the Parry of the First Part and should such endeavor fail then Party of the First Part shall have the privilege of declaring this contract void. 8y Fool Foc 7" A °A3 de di q'1, ,4 Qc. p c, $ Sty of the First Part In case of the sickness or death of any performer, the Party of the First Part is 10 have a reasonable time in which to replace or aubatitute another performer in its place. Parry of the First Pert shall not in any way be liable for any damages or expenses caused by an failure or delay in presenting Its attractions as hereinafter provided if soused by war, riots, strikes, governmental regulations. labor difficulties, tn,ek accidents or delay, fire, flood adve,ce weathe, �wi�litivr,e, cyclone, epidemics or any unforeseen occurrence over which the Party of the First Part has no control, Party of the First Part will furnish Patty of the second Pan a Certificate of 'neutrinos. It to agreed and understood by both parties iv this contract that there are no verbal agreements not covered by tnta contract, and that enouid any other agreements become necessary, sane ow be placed in writing and signed by both parties. This contract mad. subject to the approval of Minnesofe'a Magic Midway, Inc., either by latter or wire, or approval may be indented on thls aeroomont by ei4noturo of the owner *1 the First Part. REMARKS; Bingo, pop, Ice errant, food stands locally owned are operated, may be had by Party of Second Part. Advertised date to be: :541.7:.5 P4 �-z . P�i iLi0` tn4-41 a7 M cL1 3/ '13 PHONE NO. : 612 753 3275 CONTRACT AND AGREEMENT Season ✓ ! 1-- By BY _yrame to be Party of the Second Part Party of the &m nd Part No game concession. P01 ''of`, -> Gc5 4' .Ndy 506 - fl au a -5 4.4-acty (Soot) Title (seal) P06 • I1 • I)° e'r vz-T -N t*, , f ( ( 5 ) , (N (1 CA -. PT . : 6 \ As 3 . z • • s- c3-. (n FROM : 1 s-sAmica ii_s 1 1 i 1 DECLARATIONS I m 1. Nowed beam d end iMu inQ AAddNss (No. Se MINNESOTA'S MAGIC MIDWAY, IN 18960 Jasper Street Anoka, MN 55303 barn 2. P.pey From: 6 -15 -92 To: Adwnoe Premiums 240.00 8100.00 315.00 8655.00 259.65 50.00 Form Number L6391 (1 -73) L6415 (1 -73) October 19. 1992/mkm Countersignature Data Al t.1ftn1 (7.114 Pentad in U.S.A. 8-15-93 PHONE . Town, County. State. zip) NO. . kern 3. The Named hewed 1.. ❑ Indiukiu.i 'Q Prtnwship Businase of the Named Insured ie: • Amusement Devices and Rides_, Ilea 4. Thee policy prrwidaa coverage /tidy where a charge is shown in the premium column. Tot1 AdvenowProveum MN Surplus Lines Tax Policy Fee EL1017 Additional Insured Erickson - Larsen. Inc. 612 753 3275 moD I Cor fl Joint v•nturl Q Coyerepe Completed Operations and Products Liability Insurance Manufacturers' and Contractors' Liability insurance Otestafa', La,diords' and Tenants' Liability Insurance S '1..4.41.1..1v ,urs, ott..,rvprfE • m GL0019(7 -78); ESX- 001(12 -89); ESX - 002(12 -89); ESX-- 45(10 -85); ESX - 44(7 - 86); ESX - 202(7 - 80); ESX - 2(10 - 85); ESX 3(10 --85) 81.0 0564 - 0892 11 pORWE1LE11 101941S1A1 tag mutt. ROAD* PO 110* 232011MM, 55340 12:01 A.M. Standard Tune at dye address of the hemsd Insured #e stated heroin. Audit Period: Annual unless stated blow. Personae Iniury Liability insurance 0 11418 INSURANCE IS ISSUED PUR8UA* 10iti l�tE1J�>13d'd► SI IRPLU$ uNSr INSURANCE ACT. THE INSURER IS AN ictum LINES INTunn BUT lb NOT OTHERWISE UCCN^:: THE gr•TP OF MINK $OTA. IV C ^ :- INSOLVENCY, PAYMENT OF CLAIMS IS NOT C UARANTEED.' Premium shown is a policy minimum and deposit premium Countersigned Al Authorial Ibwrggentethe IN 141 any rnnt16auan, tv a +I4,r 140A11 061.411 ..a■, ilk IMAM) ar.rttwtic wag WSW MN* lI47 u.ukialp. 4 w,upt. • • OWNERS', LANDLORDS' AND TENANTS' LIAMLITY INSURANCE FOR DESIGNATED PREMISES AND RELATED OPERATION IN uTI OTHER THAN STRUCTURAL COVERAGE ALTERATIONS, NEW CONSTRUCTION _3AD 1816 :�_ . to complete said policy. y �..,. e � x h,neot to p olicy Mo._ Af1Y1TIYMu DECLA1ATf01I$ cation of lowed Mrsri$ee l • *Mu" • • amid A.00ATION AS .MOWN lM I FM 1 W Oi6LMMAnorlal ERASE PART • FROM : UL ST PHONE NO. : 612 753 3275 �} de Carnival Rides Save i in wend ! 1CM7caA •[AOWt twist 4f 0 I�f�r1 0 ovroam 0 araact in occupied by ea/sd insisted ,•••`" • "A•*) SCHEDULE specific premium charte or charg4a.. The limit D! the company's Coverage shall be as S , subject the terms o policy having reference thereto, la insurance t each such Co erage stated herein ett t0 et shall such of the following Coverages as are indicated by see Lability ---_ teach — 1 f this po �1 Limits of Liability ___ • Ceveragol Advance �. , �_ ~— Premiums each occurrence o Liability � +r — �"— io $ 8100,OQ S See ES�C� -45 A--Bodily {ci ry $ Incl . $ See ESX-45 D— property Damage Liability Form numbers of endorsements attached at issue 8100 . DD Total Advance Premium ( wool Liability Rua* _ "—' itibea — Pre�iwi less: Code p/acri / tie/ et HMOs Advance Ne. PreOOy Mugs t.i. P.D. �._ MdilY 111M — Premises Derides: 8100.02 16 inc1. d�5a,,40U 77114 .: Amusement Devices and Inc1- Ride ▪ Pm LIMA F a0 t � Artl I c Per 00 AMniglons 0 h a 01 to of Unit Per LeTM+lnf i1 MS is . Ft.) b MOW C * m11l" d am Aicts ; wilts twmW Insun4 Escalators (Number it PreMItet) L E415 (Ed. 1•)3) DONALD L. BEBERG • CHIEF OF POLICE • 93 -50 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M O R A N ID U M TO: MAYOR HQOLjE`( AND TH = i:I T''i COUNC '! FROM: D.L. BEBERG , CHIEF OF POLICE -17 DATE: APRIL 29, 1 RE HIING ONE FULL-TIME POLICE OFFICER TODD JAMES BJORKMAN 3650 LAVERNE AVENUE NORTH LAKE ELMO, MINNESOTA 55042 PASSING A PHYSICAL EXAM PASSING A PSYCHOLOGICAL EXAM PASSING A THOROUGH BACKGROUND CHECK COMPLETING A 12 MONTH PROBATIONARY PERIOD 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response /Assistance: 911 TIMOTHY J. BELL CAPTAIN THE POLICE DEPARTMENT HAS COMPLETED ITS TESTING, TO ESTABLISH A CURRENT_ELIGIBILITY LIST FOR THE POSITION OF FULL -TIME POLICE OFFICER. WE STARTED WITH 51 APPLICANTS AND NARROWED THAT FIELD DOWN TO 5 THROUGH COMPETITIVE TESTING AND EVALUATING. THOSE 5 INDIVIDUALS WERE ill THEN RANKED 1 THROUGH 5 BY THEIR INDIVIDUAL SCORES. WAS THE TOP CANDIDATE /APPLICANT FINISHING WITH A 91.63% OUT OF A POSSIBLE 100.00%. I AM ASKING THAT HE BE HIRED AT THIS TIME, WITH A HIRING DATE OF MAY 16, 1993. THE HIRING WOULD BE CONTINGENT ON: TODD IS CURRENTLY A PART -TIME DEPUTY WITH THE WASHINGTON COUNTY SHERIFFS DEPARTMENT IN THE CAPACITY OF A WATER PATROL AND SNOWMOBILE PATROL OFFICER. WITH THIS EXPERIENCE HE IS FAMILIAR WITH ALL OF THE JAIL PROCEDURES OUR OFFICERS HAVE TO KNOW. HE ALSO WORKED 1 YEAR WITH THE GLENWOOD, MN POLICE DEPARTMENT AS A PATROL OFFICER. AS SUCH, HE HAS A CURRENT FULL -TIME POLICE OFFICER LICENSE. THE CANDIDATE CLOSEST TO BJORKMAN HAD A FINAL SCORE OF 79.18 %. • • STILLWATER POLICE DEPARTMENT HIRING CRITERIA \TESTING STEPS ELIGIBILITY LIST FOR FULL-TIME POLICE OFFICER REQUEST PERMISSION FROM MAYOR/CITY COUNCIL TO ESTABLISH r LIST. r-P i ifl j,::it_ n was given this time at the Council meeting on i PUBLISH AN ADVERTISEMENT IN THE S T I L L W A T E R CiA :E T T5 AND THE T . PAUL PIONEER fy r: .. ( r l.ii,_. ,. I r...__ .�:�:-�F;7TC;-I RELATIVE E Ti. E'.rAf=LISHINi_: :: LIST AND THE C R I T E R I A NECESSARY "'24, RESPONDING. (FT ''O 1 i _ e I' _ ' , tir.ose, how and lolj" r.i; aPPly, closing d..'. _ = for a p 1 ic;r. ti _rr RECEIVE THE EMPLOYMENT APPLICATIONS (This time we received ,'iv: d _ q ) REVIEW THE APPLICATIONS FOR -:! CEPTANC 3 OR REJECTION (Such .l'= rio t__i police officer 1 ic n = or not eligible to , :.. licensed. n: ed. Th. t i m e we +ccept; c 9 i o ='.cti nq 12). A LETTER I S SENT To THE APPLICANTS THAT HAVE HAD TH=IR: APPLICATIONS REJECTED, SERIES OF 5 QUESTIONS I = SENT TO THE ACCEPTED APPLICANTS OF WHICH HE /SHE 1 .. TO ANSWER ANY 3 QUESTIONS AND RETURN THEM TO THIS DEPARTMENT F R r: . Ti !E Ar r I .. ANT Ml r SCORING. 'L r` MUST GET A SCORE OF 70% OR HIGHER TO BE ABLE To CONTINUE IN THE TESTING PROCESS. (Of the . set of "5 oIi,_ ti,;n ' we ?ent, to the applicants thi:_, time. 25 ve _,''oi_iIl '..?d back to us, Of tho' 25 .L»� received a paa n:: >core of r,, oc t' igh r ) . A LET IS SEN r TO THE APPLICANTS THAT DID NOT PASS THIS PART OF THE EXAM PROCESS. THE AFORE MENTIONED 12 APPLICANTS WERE INVITED FOR ORAL INTERVIEWS. HERE. THE, APPLICANT MUST RECEIVE A 75% OR ABOVE. SCORE TO CONTINUE IN THE TESTING PROCESS. . (This time we interviewed 4 applicants A'or i1 12, 4 mr ,o on April 1"? and th remaining l on April IS. The oral "examiners" were `x01) officers Sgts. Dauf'renhacil Klosowsky and Roettger and Patrol Officer Peterson, Captain Sell and 1 were there also but in the capacity of observers. Of the 1:. applicants that took the oral exam, 6 received a passing ,, :c rt.. ). LETTERS ARE THEN SENT TO ALL APPLICANTS ADVISING THEM THAT THEY ARE INVITED TO THE NEXT PHASE OF THE TETING PROCEDURE OR THEY HAVE BEEN ELIMINATED DUE TO NOT PASSING THE ORAL EXAM. r THE NEXT, AND FINAL, PHASE OF THE TESTING PROCEDURE IS TO HAVE THE APPLICANTS vIE.0 TWO VIDEO TAPED SCENARIOS RELATING TO POLICE RESPONSE ACTIVITIES, THE APPLICANTS ARE THEN TAKEN FROM THAT ARCA AND QUESTIONED AS 7O WHAT THEY SAW ON THE VIDEOS. HERE cs , O � THIS PORTION OF THEY MUST I� E. � _ i � �, i )i HIGHER -,i (.aRt� r �j r,:� THIS I� T ( f T HE TESTINC, PROCEDURE. (C't the above 6 applicants that were invited �- i l ' ' • ' 1 � _ , _ .! r.:� Participate 1 � . ; . ; v : i ... _ 1 CI f i n a l Phase <j i the test. _ ) LETTERS AIR 'SENT TO ALL APPI ICANTS THAT TOOK RAPT IN THE FINAL PHASE OF THE EXAM TO ADVISE THEM THEY ARE EIMER ON THE ELT," I9,ILITY LIST OR THE'( HAVE BEEN ELIMINATED, AJeuoIlleqoJd q 7T ::sec pue punoJeg e wex Trs.)TEoloLpAsd pue Tec r ssed ,<TTn4sseoon :C1ITmoTT01 wnolTum P uo 1 (1 - 44 = , uTuo-D pTn(m sTql P.DI1OH DIVOIGNVT) IHJ 3>JIH Oi ',J0.2J IN A@ -- q3Nnn CIN JOAVW JI 1 01 iHnnOd'P, SI - WON SDIVOIONV3 dOi AHI JI J 1 IHI IV • • 1.1 :. IJ S3IVOIGNVD '(7:312VOlidd'O SI . , - .)N_TtA - SPicl Si 7J.) 11 JH 1 ODoov SINI06 9 rftJ :-.LUOIdOseAddk7 7411 JNII IHI - 7-:H0 - )c , 1VNI-4 lvnnIAIoNI 1 W :73NO i oi dn (J300`O A&O 'S".1c S 7N1 — 1NOC SI r:)NIIS JH.L 30 DONALD L. BEBERG • CHIEF OF POLICE • 93 -49 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M O R A N D TJ M TO i^;=,I:i' Hl :OLE'r AND IHE CITY CON' rL FROM: D.L. BEBERG, CHIEF OF POLICE i i ej l ; DATE : ".leT , '_c.., / RE : JaF FR>E.Y -= T>ENDE R 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response /Assistance: 911 TIMOTHY J. BELL CAPTAIN OFFICER STENDER WAS HIRED BY THE CITY AS A FULL -TIME POLICE OFFICER.EFFECTIVE MAY 1, 1992. PART OF THE HIRING CRITERIA WAS THAT HE SERVE A 12 MONTH PROBATIONARY PERIOD BEFORE BEING CERTIFIED AS A PERMANENT EMPLOYEE OF THE CITY. JEFF STENDER HAS DONE AN EXCELLENT JOB THIS PAST YEAR AND I RECOMMEND THAT HE BE CERTIFIED, PER THE RESOLUTION PREPARED BY OUR CITY CLERK. III PERMANENT EMPLOYMENT OF JEFFREY WILLIAM STENDER • • BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the permanent employment of Jeffrey William Stender, as Full -time Police Officer from and after May 1, 1993, having served a probationary period of twelve months be, and the same is hereby approved. Adopted by Council this 4th day of May, 1993. ATTEST: CITY CLERK RESOLUTION NO. 93- AS FULL -TIME POLICE OFFICER MAYOR DONALD L. BEBERG • CHIEF OF POLICE • 93 -51 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M O R A N ID L7 M TO: i': A`(U'°. HOOLE\( AND [ IE C I T Y COl_INC L FROM: D.L. BEBERG , CHIEF OF POLICE DATE: APRIL 29, 19q3 RE `' !UtPMENT PURCHA c _ TIMOTHY J. BELL CAPTAIN WE ARE ASKING FOR PERMISSION TO PURCHASE ABOUT $9,000.00 WORTH OF EQUIPMENT FOR OUR SQUAD CARS TO UPDATE AND REPLACE EQUIPMENT. ALL OF THE MONEY CAN /WILL COME FROM THE FORFEITURE ACCOUNT. SEE THE ATTACHED SHEETS FOR THE REQUESTS AND THE COMPETITIVE PRICING. AT THE TIME I WAS WORKING UP THE "JUSTIFICATIONS" ON THE • ITEMS, THE ONLY PRICING I HAD WAS FROM "RIGS AND SQUADS ". THE LAST SHEET SHOWS THE OTHER PRICING. DUE TO THE EXPERIENCE, RELIABILITY AND QUICK SERVICE, I REQUEST THAT IF WE ARE ALLOWED THE EXPENDITURE WE PURCHASE THE ITEMS FROM AND HAVE THE WORK DONE BY "RIGS AND SQUADS ". 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response /Assistance: 911 3 NEW LIGHT BARS AND MOUNTING BRACKETS • $978.00 _ $1i,R.00 + SALE' TA;. = ' 12 7N TtJ �',I ATIO he i.Jr'r e nt 1 i ht bar: a ... , ears old and cost. u . 00+ at t time. The lenses have t r nec. purple and lost most their redness. !, tried 'Polishing them and that didn't work out. The value of the 'light bars at this time is about $150.00. The power ack_ (the current light bar._ have trobe _lights Which are energized t7'`.✓ power packs) on r..klo of the light bars are worn out and do not work. With this. only pact,. of the light bar works. The cost ,' ?C 11;.w poi..,ler to cf',_. 1... $ each. which is more than the light oar is worth. 1,1 Int � , .'o1.ac..: all of the t inht bars to keep the fleet 4 NEW SWITCH BOXES FOR ACTIVATING EMERGENCY EQUIPMENT `i' 1.J . 0 r, X 4 - .. • l) r, f .. r71.. - .. TAX ._ y •` 0 . , r_i .-i l)'' TIi=IL f T.1t)1•.1: Th.: current switches for the emer<a nc'; equioment eve in need of : m;ent We bought cheap at t he time we purchased these due t o budget restraints at t hat, t i1m . Some or tha switches t 1 -.ik now aria:, some of them do not light up (the current switches are the " i. ocker " type and are supooseci to Light_ up when activated so the officer is aware o f the equipment that a been turned on). Also, we currently have 2 different switching setups in the cars now and we want to - t.hern. 5 NEW PROTECTIVE SCREENS $240.00 .00 X 5 = $1.200.00 + ALES TX = $1,278.00 + SHIPPING = $1,428.00 • : :. are 1, a control" t J U,_.:� i,. T, r- I ��� T. T� 1'y LJ -= .� r< -� c r.a r r� a n t v using i n �.,a a n i m a �. Yp w protective screens ns !w.fhich are mounted behind the front meats of the squad cars to protect the officers when they are transporting prisoners. We are requesting to get rid of them and install a more "officer safety" type screen. The ones we want have a heavy mesh screen and the half that is behind the driver also has a heavy clear Plastic shield to keep anyone from - pitting on the officer, i "OSHA" suggests this type of o'roteoti on for the officers, as I do, due 4_ the thereat._ of b.00dborrie Pathogens, hepatitus and HIV j . Also, these new screens have .,t roll -bar built into th?ern. This Will give the vehicle occup'ant's extra . pr otec't ion if the vehicle is hit from t:ho 'Fide or in the case of a roll-over accident. • 4 NEW SIREN CONVERSION KITS $37.00 X 4 = $148.00 4' SALES TAX - $15/ Y .i(, 5TT I.t_r l ION This is due to an OSHA' regulation. When new emergency equipment is put on emergency vehicles and sirens are involved - the siren speaker has to be mounted ahead of the occupants of the vehicle du to the loudness which can harm the hearing of the persons in that vehicle. CurrentlY these speakers are on the roots of the cars. These conversion kits are to move the siren speakers to the r grille area of .he car. 4 NEW "RAIL TYPE" RADIO MOUNTS 411 si15.00 X 4 - $40_0Q A. SALE'S TAX jU5:TIFICATIDN We are cwrently using mounts that are about 10-12 years old and have been repaired by our City Mechanic several times. They are worn out and need to be replaced, Also, starting in 194 ail cars will have '2 air bags and there will be a 9 inch clearance been them when they activate. As long as we will have to make the change next yeav and we need replacements now, I wouid like to get the new equipment now. When they are inflated, there can't be anything in their wa' to ob them. These "mounts" will get the equipment below the area where the "bags" would be activated, (Because of the air bac, I will be coming beck later for changes in our radar units which are mounted on the dashboards of the cars). 4 NEW "UNDERCOVER" EMERGENCY LIGHTS . $,00 * SALES TAX - $25,±:, JTFICATION: One of the new "marked" squad cars will not have red light,s en tt roof. These will be replacing the light bar tha other wise would be "roof mount 2 NEW "ARROW STICK" BARS $'32S.00 X 2 = $6t 4 SALES TAX = $( .JUTIFICATION: "Arlow Sticks" are a narrow orange light bar that is used on the rear of squad cars to direct traffic coming up behind them to qo either left or right of the squad car or ir, just flashes as a warning that the squad car is stopped for some type of emergency sivation. (This is similar, but smaller in size than the ones used by the ':.:tate Highway Department in construction areas), We have 2 squads without. "roof type light bars" so we want to mount these in the rear windows of those vehicles. (There are "arrow sticks" incorporated in the new light bars that were listed as the first item on page 1). REMOVAL AND INSTALLATION LABOR FOR 4 SQUAD CARS 0.00 x 4 = 9); .:I.UTI This is for removing the old equipment and mounting all of the afore mentioned new equipment (this has a 2 year warranty ':.)e.CE for light bulbs), This means complete set-up of the 2 new marked squads we ordered and replacing and re-installing the new light bars and screens in the other 2 squad cars we are keeping except that the police radios will have to be hooked up by our radio maintenance eompon)/. The radio hook-ups will be about $50,00 each ALL OF THE PRICES ON THESE TWO SHEETS ARE FROM "RIGS AND SQUADS". SEE THE OTHER ATTACHED SHEETS FOR COMPARABLE PRICING. I KNOW THI' IS QUITE A BIT OF MONEY THAT NEED TO BE SPEW, BUT IT CAN Al__ COME OUT OF THE FORFEITURE FUND. WE WILL GET ABOUT $150,00 EACH FOR THE USED LIGHT BARS THAT ARE ON THE SCAUAD CARS NOW AND I ASK THAT I PF ALLOWED TO PUT THIS MONEY • AGAINST THE ABOVE PURCHASES! $':J,015.09 (equipment) + $200.00 (radio hookups) - $600.00 (used light bars) = $,61509 TOTAL 93 • • COMPETITIVE PRICING ON SQUAD CAR EQUIPMENT ALL PURCHASES INCLUDE THE APPROPRIATE STATE SALES TAX LISTING OF EOUIPMENT ITEM #1: 3 FEDERAL MX -7000 LIGHT BARS ITEM #2: 4 FEDERAL SS -400 SWITCHES ITEM #3: 5 "GOETZ" PROTECTIVE SCREENS ITEM #4: 4 SIREN CONVERSION KITS ITEM #5: 4 "RAIL TYPE" RADIO MOUNTS ITEM #6: 4 "UNDERCOVER" EMERGENCY LIGHTS ITEM #7: 2 FEDERAL "ARROW STICK" BARS ITEM #8: 4 CARS EQUIPMENT REMOVAL AND INSTALLATION LABOR RIGS AND SQUADS #1) $3124.78 #2) $502.68 #3) $1428.00 #4) $157.62 #5) $489.90 #6) $259.86 #7) $692.25 #8) $2360.00 TOTAL EXPENSE $9,015.09 ROAD RESCUE, INC #1) $2795.63 #2) $541.02 #3) $1730.63 #4) $136.32 #5) $532.50 #6) $293.94 #7) $594.27 (Made by "Code 3" which is a cheaper quality) #8) $2700.00 TOTAL EXPENSE $9,324.31 - DON STREICHERS #1) #2) #3) As of the time I had to get "packet material" to Mary Lou, Streicher's #4) had not responded to our requests on these items. They had 4 days to #5) get their pricing to us. #6) #7) #8) 93 -23L • Phone: '(612) 425 -2938 RIGS AND SQUADS Fax: (612) 425-7660 maw • 10856 Co. Rd. 81 Maple Grove, MN 55369 DATE 1/4319 Customer's Order r S1 /thd( A'Te/e PCLic " ✓)rX) 7ff2 5 Q VOTE f /'E/ CeDeS f gctliOu 5 Qu'C "& s 57;itt'i7e f, pw. ssD '2 pE Apr. gg-L.L. 1 .1-- DATE SHIPPED SHIPPED VIA TERMS F0 SALESMAN ORDER NUMBER ORDERED OTT • UNIT OTY. SHIPPED B/O DESCRIPTION PRICE AMOUNT P , ( ° -0 ) /51 73o0 /9 4 /6Hr PA'-7000 V6 e49 f 1 e,/,l i ff?/2 41t✓ /CH' //veil -'v CS ewe's/ Ili lC ✓See 7 0AV 5 L / birs F/ 5t,' 19//et I-UHF y 7 .e&f1 eve/ij ,.i f ./rs 5 x1©7,'722,' 5, aDG x57 /C,.1/1/CL',e1 Q7 /N / 1 ,e '' ' ,z l ;g,,Qgk - ,QED Awes :fo :.=ka ,e. c Pa- I f %���� . � L ��''f,�,�T� j��'G "fi0� /�)CLi/L16'S »Ll- 2,'T ONS 5 5� .�'G f E'-'/ /BOG' , gar pL SO eCe /vgz- LL�rg L/(o,/r s Ave) 7 7',ei - tiMr" c n ,,15D .�cfc�, es , 6. ,E' ,lets Azw6 c0/f`t/' Diie vo cm-t, .57%a ,1. 4- tt6,�75 t'14 / •v � Gtf'E i y 1 / tier ,s 1161, % ))/6 f.95 ree' r` X' 47444 +I tA.A._,.._: / � ��4 �c- d< c3 t f cr ek 9 3 cv - fi err : e � s C } - „� ,Hiker Uk cw, .,...._ - 18' ov _..,.. • m u ?� PLE PAY FROM THIS INVOICE SUB TOTAL SHIPPING TAX TOTAL Phone: (612) 425 -2933 RI AND SQUADS Fax: (612) 425 -7660 wow --�- 10856 Co. Rd. 81 Maple Grove, MN 55369 : c (/hR - s) t ee 5-11/40 Eou.8P Jcrce • W /Td 1/ 'te POO- 131 5/7Ll uw X /ON/Cr r L- /)T 57i1.1 /2 1 /A . DATE SHIPPED ORDERED QTY OW. SHIPPED 8/0 SHIPPED VIA Customer's Order ( t ,)ccl.:: P «/2/93 7 }u. , i eVo Qc /t: -� DATE / C 1 pr. ec-i -L. M6E 2 TERMS I F.O.B. SALESMAN I ORDER NUMBER .r DESCRIPTION two( i. / EIQ'/ L 9644 L SS - &9X l / rfi 5 L /l>E PLEASE PAY FROM THIS INVOICE SUB TOTAL • »o E . t AP P, o 3 (1CJ s gEA) /�U1 / �3��'I /CR,�3 L 4-5 SHIPPING C: } N Vt a ANd C ** i(IC6‘ Harr /kad ( f S S t TAX UNIT PRICE AMOUNT TOTAL ea 021/9 c)--L) AC �f 1 -!' 30 ,;HiPfav a7 ,i � cP.r ia /.0/ A> e &t i ( 5feake�e s 17V --- W X7"/1' /4. Nr :546 27oia/� EAC (ec fn A E/) Fo / ei9 3 C /O►u.)d vi Y E A ) 161 t ,6P 1t' , /OD 411.9/7 l9 ' / / 7 tE� LL% /I2 (A)/' caul peg Ueinv,kter<%( [-ye 09 3 c,eocoAi c- i-L- /b00,(C Sie',2'eies 1U2r v' i e4cl''ead i4 y a CfL)wid (AC. 1,1- k� CC's;11 eR6/04) l r to rhi- Sf'O,r c1-2-) 177 us E W T/1 Cusro nER. pkI E,2- Nor reed,wptc/ /•ded- 4.2g L..; V V. 1 Phone: - (612) 425 -2933 RIGS AND SQUADS Fax: (612) 425 -7660 mos•- - ..° 10856 Co. Rd. 81 DATE / �. /� 3 • Maple Grove, MN 55369 / ( Di/5 Q1101e cgfrbT elle 5 #-L1. Pl''c. ✓rapt s "°755 DATE SHIPPED Customer's Order / ,.<t,LatiorrEX f f)t,cg De /. Srlaw '9TER, ORDERED QTY QTY. SHIPPED B/O SHIPPED VIA TERMS DESCRIPTION ,13 - ' if ii z " / /pro inetti .- / - # 6 M, cd1 i4 /zoo} e i) 6 -:r RezM12 Rthtegk m f 6/e 1J6('/TS W rpaNr as / , rn R s Aee tftNA 6 042 `) 3 CYdwN U€ c, 1 / Fifis PLEASE PAY FROM THIS INVOICE Pe °,46E 3 cmPr. 1 1 F.0.8. SALESMAN UNIT PRICE SUB TOTAL SHIPPING TAX TOTAL ORDER NUMBER AMOUNT • PPEN )0/ 6,( - / G , Wit& eadl/ 'ttr f/s `e 3 f 5o 5 - P/415/a/le k` n4 51v - rpie 4' e LNB�I�- 1 f) N u.1 Sound £P , ,mss fer / l 4 / / #776ire. Ifr" PA O. GI;9.?O -e; VFAtetle Our F ONr, / &'awed" � ° 1)a' "es - n)Cie e ,QQ Ir koA Phone: (612) 425 -293 R G S AND SQUADS Fax: (612) 425 -7660 waft- 10856 Co. ltd. 81 Maple Grove, MN 55369 • DATE SHIPPED (-11404;-) • Custome►'s Order S / /waJJ,e j°491,C-t <'/ X , y124) . 5 e2- pep: cApT. grt-L- SALESMAN ORDER NUMBER TERMS SHIPPED VIA F.O.B. ORDERED QTY QTY. SHIPPED B/O DESCRIPTION 611,44 ,4iL /(/ems c`'1eCW;r 11 e S Z JC Stf,� l rc Z ext: 5 /i27/t) ,e/gc K- 5o5 v 2 yrpe (4 rain /QC excey►) , 'i t ? 5 r I . g ► p AND -- APD g54611"— 3 I p 1 `l (► 3 , Car-- 3 P195 c.s"s k s 10rTg /r>RI&O/ fiA -- dire& T 5 76cut) kl 7 trritrze S iYI4e C r -{tA-i) Sikluf}trnl e. L!c - rice F 5L)ck?" SQu,' t Cc271raf oo/ PLEASE PAY FROM THIS INVOICE DATE /is 3 - P115 4 - 6 S '4P `ePES ALL. 4 5 Chu or"63 (Abe UNIT PRICE SUB TOTAL SHIPPING TAX TOTAL AMOUNT 1 Address CRY, State, Zip- ROAD RESCUE, INC. Purchaser: STILLWATER POLICE DEPART . contact: 212NO. FOURTH STR. Cod. N Quantity 1133 RANKIN STREET • ST. PAUL, MINNESOTA 55116 • (612) 699-5588 WATS: Minn.: 80015242M Nat. Wide: 800.328.3804 STILLWATER, MN 55082 fIt)IOUOTAIION ronM MEDICAL/ANCILLARY EQUIPMENT Description Telephone: PSE 7300 ALL LIGHT MX -7000 LIGHTBAR.. WHICH INCLUDES, INTERSECTION SWEEP .LIGHTS, ALLEY LIGHTS, FRONT RED FLASHERS, FRONT TAKEDOWNS, 5 ROTATORS, AND ARROWSTICK INCORPORATED IN REAR OF BAR (WITH SWITCH) RAIL TYPE RADIO MOUNTS STRIP OLD SQUADS Prepared by - - _Road Rescue, Inc. CAPT. T.J. BELL . eld No, Price Each Extended Total 875.00 FEDERAL SIGNAL SS -400 SWITCH BOX WITH SLIDE SWITCH 127.00 GOETZ 50/50 ROLLBAR SCREEN WITH PADDED ROLLBAR. amemasi LLRG CONVERSION KIT WITH CONE TO USE WITH DRIVER 32.00 QUOTATION TOtAL 125.00 100.00 • Purchaser* Address City, State, Zip: Prepared by BIDIOUOTATION FORM MEDICAL/ANCILLARY EQUIPMENT ROAD RESCUE, INC. 1133 RANKIN STREET • ST. PAUL, MINNESOTA 55116 • (692) 655-5588 WA T S : Minn.: 800-652-0208 Nat_ Wide: 800- 328 -3804 Contact Te Code # • Quantity Description Price Each Extended Total BUILD NEW SQUJADS, INSTALL LIGHTBARS SIRENS BEHIND GRILL, ETC. 575.00 CODE 3T.)ASHLASERS WITH MIRRORS. 69.00 ARROWSTICK AND CONTROL BAX FOR SLICK - TOP SQUAD. 279.00 • 1 Road Rescue, Inc. plan . Bid N QUOTATION TOTAL I • • DEPARTMENT / A'�1? k S c_4 C C\ STAFF REQUEST ITEM 4- , rl !; e.40a,S i 7/, Ac% w -//Sit 1 ii •a,2 -/ .7 / t/ 4 4'1 )A / ?C-P MEETING DATE DESCRIPTION OF REQUEST (Briefly outline what the request is): >r. „ >�� < >� © ¢ 1Y1.; 4/P ("IC' /9 J: A A/ /1/4/17/ 77 "e/z -I e4R FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ✓C, u ►?1 ei€ / 7-E ADDITIONAL INFORMATION ATTACHED: YES NO _a_ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY: —T � �" DATE: //�%/9 J' • • • DEPARTMENT /� ARkc, Lt`" Z2/2 X/..9 /5 'vG!re!eeP 74/2 Uh deee ADDITIONAL INFORMATION ATTACHED: SUBMITTED BY: F'//Th/ ea- d STAFF REQUEST ITEM -sS /'A 7'C ,447 d CR4 /) c.� as 00 YES MEETING DATE DESCRIPTION OF REQUEST (Briefly outline what the request is): NO X Re S C) 1 c P 7: 7 k- 7:Z4// U Q 7 FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. DATE: • ENGINEERS • ARCHITECTS IN PLANNERS January 6, 1993 Mr. Elmer Morris, District State Aid Engineer Metro District Mn /DOT 3485 Hadley Avenue North P.O. Box 9050 Oakdale, MN 55128 3535 ✓ADNAIS CENTER DRIVE. ST PAUL MN 55170 -5108 612 490 -2000 800 325 -2055 RE: Stillwater, Minnesota City Engineer MSA File Dear Mr. Morris: Please find enclosed the Annual Certification of Mileage for the City of Stillwater. If you have any questions, please do not hesitate to contact the undersigned. Sincerely, REM:kamdp Enclosure c: David Junker Public Works Director r &L�:O , '•:C S CL OUD .MtJ Richard E. Moore, P.E. City Engineer C 'PP�:Y•i = -_LS 4' /l MADISON WI CITY OF STILLWATER, CITY OF `^ 1991 VNEX'ENDED BALANCE 1992 ALLOTMENT TOTAL DEPOSITS ALLOTMENT TRANSFERS DISBURSMENTS UNEXPENDED BALANCE LESS: ENCUMBRANCES — l B\LANCE AVAILABLE PROJECT NO 169-104-006 169-106-004 I69-112-006 169-112-007 111 . • TOTAL ALLOTMENT EMCUMBRANCES AMOUNT ` - - 3'544.47 �^ 7,701.94 1...^27^2C57 799.36 6,211.34 La= 2 18,257.11 • DEPARTMENT TRANSPORTATION TION ST. PAUL, MINNESOTA 55155 - STATUS OF MUNICIPAL 8T2 AI ACCOUNTS AS OF 92/13/30 MAINTENANCE CONSTRUCTION 0.00 $ 1,067,644.17 l7,u15. 17,415.00 0.00 0.00 17,415.00 o.V 0.00 380,300.00 1,447^944.17 0.00 0.00 88 , 926 . 93 �' l'387,0l7.24 18,257.11 0.00 1,348,780.13 PAGE - 1 C , 7 „,om 0/ 3 0�'u A4: /- • • January 21, 1993 Minnesota Department of Transportation Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155 Richard Moore Stillwater City Engineer Short Elliott Hendrickson 3535 Vadnais Center Drive Vadnais Heights, MN 55110 RE: NOTICE OF ANNUAL APPORTIONMENT Dear Richard Moore: • The following 1993 allotments have been credited to your city in compliance with the Commissioner's Order #79060, and will be released in accordance with the current rules and regulations. 1993 Allotment Trunk Highway Turnback Maintenance Total Sincerely, N. Denn, issioner Maintenance Construction $17,610.00 $369,036.00 517 5369.036.00 If you have any questions, please contact Joan Peters, State Aid Office, on (612) 296 -7414. An Equal Opportunity Employer RECEIVEI} SHORT ELLIOTT HENDRICKSON, INC, JAN 2 9 1`3 3 ST. PAUL. • ANNUAL CERTIFICATION OF MILEAGE • RECORD REVISIONS ON BACK OF CERTIFICATION 0 Z 8. Trunk Highways (Line 1, Column XI). 9. County State Aid Highways (Line 2, Column XI). 10. County Municipal State Aid Streets (Line 3, Column XI). 11. Total Deductions (Total of Lines 8, 9 and 10). Municipal Milea as of Dec. 31,19 v 4) 0 2 0. ,z E 11 111 N 0114,49 5;24 5,24 c 1. Trunk Highways 2. County State Aid Highways (exclude mileage designated as MSAS) 3. County Municipal State Aid Streets 4. Municipal State Aid Streets 5. County Roads (exclude mileage designated as MSAS) 6. Other local roads and streets //����,,��iiff � 7. Total Improved Mileage Previous = 7C m 0 1- 057 11,9/ /24 a¢7 4,4-7 • 53,33 5333 c 0 z 12. Basic Mileage For Computation (Column )(I,Iine 7 Minus Line 11). 13. Percentage Limitation. 14. MAXIMUM MILEAGE ALLOWED FOR M.S.A.S. DESIGNATIONS 15. Total Municipal State Aid Street Designations (Column XII, Line 3 plus Line 4). 16. Total Miles of T.H. Turnbacks Included in Line 15 17. Municipal State Aid Street Mileage Over /Under Maximum Allowed. c o ` > ' 0 W 2 E V VI VII (+ or -) Adjustment MAXIMUM STATE AID MILEAGE COMPUTATIONS Revisions During Current Year (+ or 4 - v - v 4) I hereby certify that the total Improved Street Mileage in the Municipality of �T/4- tv"4- ( a . Title 6 � �o✓it A f 1Z— Slgne 2 0 1-- VIII Municipal Mil e as of Dec. 312 o - CD v C c 2 > _ > Z 5 E n. IX X Xi XII c,3'7 /1,74-/2 4470,47 53,9t L Current se 4t4 7 se24- 41. 447 6 Z4 g/1- as of December 31, 1992 is 75"; ga Miles. • • JAN. 1 TO DEC. 31, 1992 REVISIONS DURING CUR4NT YEAR Route Original MILEAGE CHANGE + OR - Revised Number Miles Non- Un- Improved Total or new Existing improved Miles Oa, O,S) _ % D,33 /Z 1 MUNICIPAL STATE 'SID STREETS MUNICIPALITY - i��6°A-T. e--- Indicate if Date Needs wer of Reason Received Change in 1992 >// / OF i COUNTY STATE AID HIGHWAYS COUNTY MUNICIPAL STATE AID STREETS TOTAL NET CHANGE TOTAL NET CHANGE TOTAL NET CHANGE M • Year of Expenditure 5 -Year REVENUE Present State Aid Construction Balance September 1, 198 9= Estimated Annual Construction Allotment $3551 000 X 4 = Estimated Total State Aid Allotment for Programming Purposes ESTIMATED EXPENDITURES - Termini onMvt$L y C/ From OW /IM.5 To 4-Lfr Length Q, Qom, !YM /g45 on &k vs% ie. loo, Om-) From p 4.s /ZN1 a. Length ength ♦( MUNICIPAL STATE -Alp STREET SYSTEM Construction Program 'For 5171 (State Aid Expenditures Only) on (/ 17) From S /LK. (GD, To C4k. 6LLAN - r 4 /t. Length O,/t /144,,e5 • on Gv u1 G2ST (1 From #4 S' Le A eN -47 /L i , Length �� 7 /V1/1 On From To Length /N: 1r, Oar-) a,4tI 1, ( /o3) To From /Nf. Length 0,6/ NpGC3 Project Description 6,44/M / •, �$ LO * Ga 777.L- :jt c,Iw44.*., err W�4 ‘.4-7z /./ 640 b i L Mj 11 !9 $ , ohs G4,� $ $2,iz4-5-641 S454-,Zz 7o7, 7z.5 $5Z77e $ 443,36c $ 44q $ 3(4 ) 437 Estimated State Aid Expenditure • Lily w r a O • • 4 2 1 InC. p, N f soft* 2C` w +9120 J' 2 9 1 v r '' LEGEND 1990 1991 • 1992 1993 1994 --� -► --► 1. • O 62wd ST Tiit 6011 ST N •••••••■•• • r • C • M • F • i` • 1 iwtA _( 1�jt 0. STILLW4TER •+c 1 1970 PC '0,208 _ o G w i •'W1 ST S �• - 3•C• . •t S' : 54n. Sf Z �r� • s� , a • •t • L 1tl We y Nr • SO% ;�w • + • Al „Ttw 1� t .rt M F• N( :.0 • t 0 O ` y. • • h • C.: A Zu01.{ ' 4 53, • .Ot 0 . J t � . ' E u; Y • •• 1 Z f v a _ • ( 0 t £ H„.Q .+r.G T ST (A ° Ws. jT ( '!' 3.1 S M z • CITY OF STILLWATER 5 YEAR M.S.A. CAPITOL IMPROVEMENT PROGRAM j f•••■ SGw+ISTI' S• G OAK PARK HEIGHTS 1970 POP 2.106 • • ENGINEERS • ARCHITECTS I PLANNERS 3535 VADNAIS CENTER DRIVE ST. PAUL, MINNESOTA 55110 612 490 -2000 SHORT ELLIOTT HENDRICKSON INC. April 15, 1991 Honorable Mayor and City Council City of Stillwater •216 North Fourth Street Stillwater, MN 55082 Dear Council Members: ST. PAUL, MINNESOTA RE: STILLWATER, MINNESOTA CITY ENGINEER MSA FILE SEH FILE NO: 89114 The City received a letter from Ken Straus, Municipal State -Aid Needs Manager, regarding the balance available for construction in the City's municipal state -aid account. This letter was dated February 21, 1991. The letter addresses a regulation for municipal state -aid funding which states basically that the City cannot retain more than $300,000 or two times their annual construction allotment, whichever is greater, after September 1 of the current year, not including the current years allotment. The City's construction fund allotment for 1991 was $349,705. According to the regulations, the City can retain $699,410 in their construction fund account. The account balance as of February 1 was $1,076,138. The account balance is still the same, leaving an excess of $376,728. According to the state -aid regulations, the City would loose approximately $2,152,276 in money needs which translates to approximately $69,110 in allotment for the 1991 construction fund. We discussed this ruling by the MSA Screening Board with the Council in March. As we discussed, if we overcome the district state -aid ruling on 2nd Street and on Myrtle Street; and obtain a variance for classification and right -of -way, there will not be an excess fund balance for the City with the planned construction of approximately 650 feet of Curve Crest Boulevard. CHIPPEWA FALLS, WISCONSIN • • City of Stillwater April 15, 1991 Page 2 The excess 1991 fund balance and planned expenditures are as follows: Excess balance from state -aid on 2/1/91 $376,728 Possible Expenditures: Curve Crest Storm Sewer Construction Eng. (Est.) $ 1,279 Mulberry St. Construction Eng. (Est.) 18,320 (Estimated) Curve Crest Street Const., Prel. Eng. & Const. Eng. (Estimated) Myrtle St., Sidewalk, C & G, Storm Sewer, Prel. & Const. Eng. 207,135 97,736 (Estimated) 2nd St., Sidewalk, C & G, Prel. Eng. & Const. Eng. 171,890 Subtotal Estimated Expenditures Overall (Reduction in Net Balance of $699,410) MSA Fund Balance 1991 - $496,360 - $119,632 $579,778 We offer the following options for Council consideration to reduce the state -aid fund balance in the event 2nd Street and Myrtle Street cannot be constructed under state -aid funding: 1. Construct remaining three blocks of Mulberry Street. Estimated Construction Cost = $185,591.62 2. Construct Pine Street from Seeley to South Grove. _ $155,289.00 (5 Year Plan for 1993) i These would replace 2nd Street and Myrtle Street in the above recommended program if needed. • • • City of Stillwater April 15, 1991 Page 3 We would be pleased to discuss these options with the Council at any time, however, we recommend delaying a decision until we receive a judgment from district state -aid on the streets downtown. REM /cih Sincerely, cc: Nile Kriesel, City Coordinator Diane Deblon, City Finance Director Richard E. Moore, P.E. City Engineer • _ . S EN ENGINEERS I ARCHITECTS a PLANNERS 3535 VADNAIS CENTER DRIVE, ST PAUL. MN 55110 -5108 612 490 -2000 800 325 -2055 January 6, 1993 Mr. Dennis C. Carlson, Division Director State Aid for Local Transportation Minnesota Department of Transportation Transportation Building 395 John Ireland Blvd. St. Paul, MN 55155 Dear Mr. Carlson: Pursuant to your request, this is a notification of the official newspaper for the City of Stillwater. The designated official newspaper for 1993 is: Stillwater Gazette, Incorporated P.O. Box 58 102 South Second Street Stillwater, MN 55082 If you have any questions, please call me. REM:kam c: Mary Lou Johnson City Clerk SHORT ELLIOTT HENDRICKSON INC RE: Stillwater, Minnesota City Engineer MSA File Sincerely, Richard E. Moore, P.E. City Engineer ST CLOUD. MN CHIPPEWA FALLS. WI MADISON, WI ENGINEERS I ARCHITECTS ■ PLANNERS 3535 VADNAIS CENTER DRIVE. ST PAUL. MN 55170 -5108 672 490 -2000 800 325 -2055 November 4, 1992 Mr. John Wheeler State -Aid Office Minnesota Department of Transportation 420 Transportation Building 395 John Ireland Boulevard St. Paul, MN 55155 Dear Mr. Wheeler: RE: Stillwater, Minnesota City Engineer Municipal State -Aid File We are writing this letter on behalf of the City of Stillwater in answer to a letter received from Dennis Carlson, State -Aid Engineer, dated November 2, 1992 regarding spend - down of existing Federal Aid Urban fund balances. We wish to inform you that the City of Stillwater intends to spend their total current balance of $592,320 on a project jointly with Washington County. This project consists of . the reconstruction of County Road 64 (McKusick Road) between CSAH 5 and CSAH 15. This project also includes a portion of unimproved Neal Avenue from County Road 64 south to the existing railroad tracks. This project has already been completed for the Design Study Report and has received Project No. M5295 for County Road 64 and M5296 for Neal Avenue. The approximate engineer's estimate on the project is $2.5 million and it is proposed to begin construction on this project in the spring of 1993 and complete by the summer of 1994. The project also contains some - MSA funding for a portion of Neal Avenue north of County Road 64 to Oak Glen Trail. This portion of Neal Avenue is designated MSA 117 and the portion of Oak Glen Trail, which is the northerly terminus, is designated MSA 118. There are also two SAP numbers for the project, the SAP for County Road 64 is 169- 116 -02 and the SAP number for the portion of Neal Avenue north of County Road 64 is 169 - 117 -02. We trust this will provide you with the information required. If you have any questions, please contact me at 490 -2016. SHORT ELL IO "- HENDRICKSON •':C Sincerely, Richard E. Moore, P.E. • City Engineer REM / cih cc: City of Stillwater Washington County Public Works ST CLOUD. MN CHIPPEWA FALLS iv, MADISON. WI • December 1, 1992 Minnesota County and Municipal Engineers Re: Mapping Annual Status Report Minnesota Department of Transportation 395 John Ireland Boulevard Transportation Building, St. Paul, MN 55155 Engineering Services Division -- Office of Right of Way and Surveys Surveying and Mapping Section Cartographic Unit -- Room 809 Transmitted herewith are two sets of maps required for use in the preparation of the Road Sta- tus Report for calendar year 1992. Please review the set of enclosed maps marked "Mn/DOT Copy" and indicate any changes or corrections. Return the edited set of maps to the address indicated below by December 31, • 1992. A return label is enclosed for your convenience. Mans should be returned even if there are no changes or corrections. The set of maps marked "Engineer's Copy" is for your records. The Status Report should be completed in accordance with the procedures outlined in the Minnesota Department of Transportation "State Aid Manual" referencing Annual Status Re- porting, pp. 5- 892.680 through 5- 892.684. Please continue to note all additions or corrections found in your reviewal of these maps. Re- porting may include other map features (e.g. drainage) in addition to the required road status. In order to accommodate requests from persons or units responsible for emergency vehicle dispatching systems, such as 911, we are including private roads on our municipal maps. These roads are identified by a single, heavier weight line. Therefore, reporting on roads should include all roads, not just designated route systems. Keep in mind that these maps should depict only those roads that actually exist or are currently under construction -- do not include 'platted only' roads. Please indicate which roads are public and which are private. Problems frequently encountered in the past have been inaccurate plotting of new construc- tion including distance ties from project termini to important road intersections, and not fur- nishing documentation for establishing or changing route system and /or corporate limit designations. Inclusion of plat maps with your report will greatly assist in the production of accurate maps. As Mn/DOT is now well into automated mapping, the need for accuracy on these maps is cru- • vial for their inclusion into a digital cartographic database. Our effort of digitizing outdated USGS 7 -1/2 minute quadrangle sheets must be supplemented by other current map informa- tion. Whenever possible we employ plat maps, construction plans, aerial photography and field survey observations to achieve this accuracy. To this end, we largely rely on experts, such as yourself, as the local map information source. • • Page 2 A major portion of the Cartographic Unit workforce is dedicated to completing our digitizing efforts. Due to this directed effort, the updates of maps for municipalities under 5,000 popu- lation in the expanded Saint Paul - Minneapolis Metropolitan Area was not completed. These maps are tentatively scheduled to be updated every two years. Your continued cooperation in the completion of this annual Map Status Report is greatly ap- preciated. Any questions regarding the completion of this report, or Mn/DOT's automated mapping activities, should be directed to the address below: Thank you. Return completed Mn/DOT copies of these maps to: Minnesota Department of Transportation Cartographic Unit Room 809 Transportation Building 395 John Ireland Boulevard Saint Paul, MN 55155 Sincerely, ),LJLat ohn E. Sandahl irector / Assistant Chief Engineer Engineering Services Division Enclosures: Two sets of maps Attention: Richard W. Teeters Cartographic Unit Manager (612) 296 -1680 . =SEN • May 4, 1993 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST PAUL, MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: STILLWATER, MINNESOTA HIGHLANDS OF STILLWATER 4TH ADDITION L.I. 293 S.E.H. FILE NO. 93253 On Monday May 4, 1993, twelve bids were received for the utility and street construction for Highlands of Stillwater 4th Addition. A summary of the bids is as follows: 1. Volk Sewer and Water $301,214.65 2. Inland Utility Const. $306,907.22 3. Mille Lacs, Contract. $312,492.95 4. Kadlec Excavating $328,427.45 5. S.R. Weidma, Inc. $328,267.63 6. Northdale Construction $328,985.98 7. Arcon Construction $337,380.30 8. Barbarossa & Sons $337,913.00 9. Ryan Contracting $341,298.05 10. Richard Knutson, Inc. $349,003.20 11. Dave Perkins Contract. $388,604.50 12. S.M. Hentges & Sons $392,152.50 The engineers estimate was: $365,331.25 The low bid was submitted by Volk Sewer and Water of Brooklyn Park, Minnesota. We have had experience with this company and believe they have the experience and financial ability to complete a project of this size. The contractor has indicated a desire to start construction on May 10, 1993. Substantial completion is set for July 30, 1993 and final completion by August 13, 1993. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI • • • Honorable Mayor and City Council Stillwater, Minnesota Page No. 2 We would recommend that the project be awarded to Volk Sewer and Water,in the amount of $301,214.65. Attached is a copy of the bid tabulation. BCP:bcp Enclosure Sincerely, Barry C. Peters, P.E. • STILLWATER, MINNESOTA HGHLANDS 4th ADD. _.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 BID TABULATION • • 05/04/93 ENGINEERS ESTIMATE VOLK INLAND MILLE LACS SEWER & WATER UTILITY CONSTRUCTION CONTRACTING EST. UNIT UNIT UNIT UNIT # ITEM UNIT QUANT. PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL STREETS - HIGHLANDS OF STILLWATER 4th ADD. 1 MOBILIZATION LS 1 3,500.00 3,500.00 2650 2,650.00 5125 5,125.00 7500 7,500.00 2 TOPSOIL BORROW (LV) C.Y. 260 7.00 1,820.00 7.5 1,950.00 4 1,040.00 0.01 2.60 3 SUBGRADE PREPARATION RD.STA. 17.2 175.00 3,010.00 190 3,268.00 190 3,268.00 190 3,268.00 4 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 2665 8.00 21,320.00 6.5 17,322.50 6.5 17,322.50 6.5 17,322.50 5 TYPE 41 WEARING COURSE TON 695 25.00 17,375.00 22.25 15,463.75 22.25 15,463.75 22.5 15,637.50 6 TYPE 31 BINDER COURSE TON 695 23.50 16,332.50 20.75 14,421.25 20.75 14,421.25 20.75 14,421.25 7 BIT. MATERIAL FOR TACK GAL 315 1.65 519.75 1.25 393.75 1.25 393.75 1.25 393.75 8 6" CONCRETE WALK S.F. 8225 2.00 16,450.00 1.65 13,571.25 1.65 13,571.25 1.75 14,393.75 9 D418 CONC. CURB & GUTTER L.F. 3680 5.50 20,240.00 4.6 16,928.00 4.85 17,848.00 4.8 17,664.00 10 SODDING, TYPE EROSION CONTROL S.Y. 1800 2.20 3,960.00 1.75 3,150.00 1.85 3,330.00 2 3,600.00 11 BALE CHECKS EACH 20 25.00 500.00 3.5 70.00 3 60.00 5 100.00 STREET CONSTRUCTION $105,027.25 $89,188.50 $91,843.50 $94,303.35 SANITARY SEWER - HIGHLANDS OF STILLWATER 4th ADD. 12 CONNECT TO EXISTING SAN. SEWER EA. 2 400.00 800.00 500 1,000.00 100 200.00 200 400.00 13 STANDARD MANHOLE EA. 12 1,000.00 12,000.00 800 9,600.00 920 11,040.00 950 11,400.00 14 8 "x4 " PVC WYE EA. 40 50.00 2,000.00 15 600.00 25 1,000.00 30 1,200.00 15 8" PVC SAN. SEW. 0 -8 L.F. 477 12.50 5,962.50 9 4,293.00 8.3 3,959.10 7.65 3,649.05 16 8" PVC SAN. SEW. 8 -10 L.F. 590 13.00 7,670.00 9 5,310.00 9.3 5,487.00 8.15 4,808.50 17 8" PVC SAN. SEW. 10 -12 L.F. 440 15.00 6,600.00 9 3,960.00 10.3 4,532.00 9.15 4,026.00 18 8" PVC SAN. SEW. 12 -14 L.F. 113 17.00 1,921.00 11 1,243.00 11.8 1,333.40 10.65 1,20345 19 8" PVC SAN. SEW. 14 -16 L.F. 325 18.00 5,850.00 13 4,225.00 13.3 4,322.50 13.65 4,436.25 20 8" PVC SAN. SEW. 16 -18 L.F. 50 20.00 1,000.00 14 700.00 15.3 765.00 17.65 882.50 21 EXTRA DEPTH MANHOLE L F. 31.6 75.00 2,370.00 70 2,212.00 60 1,896.00 55 1,738.00 22 4" PVC SERVICE L.F. 1220 6.50 7,930.00 5 6,100.00 5.5 6,710.00 5 6,100.00 23 COURSE FILTER AGGREGATE TON 400 6.00 2,400.00 0.01 4.00 0.01 4.00 0.01 4.00 SANITARY SEWER CONSTRUCTION $56,503.50 $39,247.00 $41,249.00 $39,847.75 PAGE NO. 1 • STILLWATER, MINNESOTA HGHLANDS 4th ADD. _.I. 293 ENGINEERS ESTIMATE 3EH FILE NO. 93253 NATERMAIN - HIGHLANDS OF STILLWATER 4th ADD. STORM SEWER - HIGHLANDS OF STILLWATER 4th ADD. BID TABULATION • • 05/04/93 ENGINEERS ESTIMATE VOLK INLAND MILLE LACS SEWER & WATER UTILITY CONSTRUCTION CONTRACTING 24 CONNECT TO EX. WATERMAIN EA. 2 330.00 660.00 50 100.00 50 100.00 150 300.00 25 6" GATE VALVE & BOX EA. 9 350.00 3,150.00 300 2,700.00 305 2,745.00 305 2,745.00 26 8" GATE VALVE & BOX EA. 1 450.00 450.00 400 400.00 408 408.00 425 425.00 27 1' CITY INSTALLED CORPORATION STOPS EA. 36 75.00 2,700.00 75 2,700.00 75 2,700.00 75 2,700.00 28 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 36 30.00 1,080.00 0.01 0.36 10 360.00 50 1,800.00 29 1 " CURB STOP & BOX EA. 36 80.00 2,880.00 60 2,160.00 61 2,196.00 70 2,520.00 30 HYDRANT EA. 5 1,100.00 5,500.00 1000 5,000.00 983 4,915.00 1050 5,250.00 31 6' DIP WATERMAIN . L.F. 385 13.00 5,005.00 11 4,235.00 10.95 4,215.75 11.1 4,273.50 32 8" DIP WATERMAIN L.F. 1900 14.00 26,600.00 14 26,600.00 13.5 25,650.00 13.7 26,030.00 33 6" DIP HYDRANT LEAD L.F. 110 13.00 1,430.00 11 1,210.00 10.95 1,204.50 12 1,320.00 34 1 "COPPER L.F. 1525 6.50 9,912.50 5 7,625.00 5.59 8,524.75 4.65 7,091.25 35 DIP FITTINGS LBS 1056 2.00 2,112.00 1.25 1,320.00 1.23 1,298.88 1.65 1,742.40 WATERMAIN CONSTRUCTION $61,479.50 $54,050.36 $54,317.88 $56,197.15 36 CONNECT TO EXISTING STORM SEWER EA. 1 450.00 450.00 150 150.00 200 200.00 200 200.00 37 12" RCP STORM SEWER L.F. 286 18.50 5,291.00 14 4,004.00 16.6 4,747.60 15 4,290.00 38 15" RCP STORM SEWER L.F. 365 20.00 7,300.00 15 5,475.00 17.7 6,460.50 16 5,840.00 39 18" RCP STORM SEWER L.F. 283 21.50 6,084.50 17 4,811.00 20.95 5,928.85 17.5 4,952.50 40 24" RCP STORM SEWER L.F. 16 24.00 384.00 26 416.00 25.4 406.40 27.1 433.60 41 27" RCP STORM SEWER L.F. 34 27.00 918.00 34 1,156.00 32.9 1,118.60 34.7 1,179.80 42 30" RCP STORM SEWER L.F. 30 40.00 1,200.00 38 1,140.00 36.5 1,095.00 38.4 1,152.00 43 36" RCP STORM SEWER L.F. 140 60.00 8,400.00 53 7,420.00 50.2 7,028.00 52.65 7,371.00 44 CONSTRUCT CATCH BASIN TYPE X L.F. 30.5 120.00 3,660.00 68.85 2,099.93 75.45 2,301.23 100 3,050.00 45 CONSTRUCT CATCH BASIN TYPE B -1 L.F. 36.7 150.00 5,505.00 90 3,303.00 129 4,734.30 116 4,257.20 46 CONSTRUCT CATCH BASIN TYPE C -1 L. F. 7.7 200.00 1,540.00 133 1,024.10 206 1,586.20 175 1,347.50 47 CONSTRUCT CATCH BASIN TYPE D -1 L.F. 15.9 250.00 3,975.00 190 3,021.00 254 4,038.60 231 3,672.90 48 CASTING ASSEMBLIES R -3067 EA. 13 250.00 3,250.00 235 3,055.00 210 2,730.00 200 2,600.00 49 CASTING ASSEMBLIES R -2574 EA. 2 225.00 450.00 140 280.00 135 270.00 315 630.00 STORM SEWER CONSTRUCTION $48,407.50 $37,355.03 $42,645.28 $40,976.50 TOTAL HIGHLANDS OF STILLWATER 4TH ADD $271,417.75 $219,840.89 $230,055.66 $231,324.75 PAGE NO, 2 • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 STREETS - WEST ORLEANS STREET 50 TOPSOIL BORROW (LV) C.Y. 700 7.00 4,900.00 7.5 5,250.00 4 2,800.00 0.01 7.00 51 SUBGRADE PREPARATION RD.STA. 10.9 175.00 1,907.50 175 1,907.50 190 2,071.00 175 1,907.50 52 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 1175 8.00 9,400.00 6.5 7,637.50 6.5 7,637.50 6.5 7,637.50 53 SEED ARCE 1 1,200.00 1,200.00 750 750.00 500 500.00 750 750.00 GRAVEL STREET CONSTRUCTION $17,407.50 $15,545.00 $13,008.50 $10,302.00 SANITARY SEWER - WEST ORLEANS STREET 54 CONNECT TO EXISTING SAN. SEWER EA. 2 400.00 800.00 500 1,000.00 100 200.00 300 600.00 55 STANDARD MANHOLE EA. 5 1,000.00 5,000.00 800 4,000.00 920 4,600.00 950 4,750.00 56 8 "x4" PVC WYE EA. 1 50.00 50.00 15 15.00 25 25.00 30 30.00 57 8 "x6" PVC WYE EA. 2 60.00 120.00 18 36.00 35 70.00 50 100.00 58 4" PVC RISER L.F. 5 7.00 35.00 5 25.00 5.5 27.50 5.45 27.25 59 6° PVC RISER L.F. 10 8.00 80.00 8 80.00 6 60.00 6 60.00 60 8" PVC SAN. SEW. 10 -12 L.F. 30 15.00 450.00 11 330.00 10.3 309.00 11.65 349.50 61 8" PVC SAN. SEW. 12 -14 L.F. 363 17.00 6,171.00 13 4,719.00 11.8 4,283.40 11.65 4,228.95 62 8" PVC SAN. SEW. 14 -16 L.F. 685 18.00 12,330 00 15 10,275.00 13.3 9,110.50 13.65 9,350.25 63 EXTRA DEPTH MANHOLE L.F. 27.3 75.00 2,047.50 70 1,911.00 60 1,638.00 65 1,774.50 64 6" PVC SERVICE L.F. 99 7.00 693.00 6 594.00 6 594.00 10 990.00 65 4" PVC SERVICE L.F. 33 6.50 214.50 5 165.00 5.5 181.50 5.5 181.50 66 COURSE FILTER AGGREGATE TON 175 6.00 1,050.00 0.01 1.75 0.01 1.75 0.01 1.75 SANITARY SEWER CONSTRUCTION BID TABULATION • • 05/04/93 ENGINEERS ESTIMATE VOLK INLAND MILLE LACS SEWER & WATER UTILITY CONSTRUCTION CONTRACTING $29,041.00 $23,151.75 PAGE NO. 3 $21,100.65 $22,443.70 • STILLWATER, MINNESOTA -iGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 NATERMAIN - WEST ORLEANS STREET BID TABULATION 05/04/93 ENGINEERS ESTIMATE VOLK INLAND MILLE LACS SEWER & WATER UTILITY CONSTRUCTION CONTRACTING 67 CONNECT TO EX. WATERMAIN EA. 2 330.00 660.00 50 100.00 50 100.00 300 600.00 68 6" GATE VALVE & BOX EA. 2 350.00 700.00 300 600.00 305 610.00 310 620.00 69 8" GATE VALVE & BOX EA. 4 450.00 1,800.00 400 1,600.00 408 1,632.00 410 1,640.00 70 12" GATE VALVE & BOX EA. 1 850.00 850.00 600 600.00 819 819.00 675 675.00 71 1" CITY INSTALLED CORPORATION STOPS EA. 1 75.00 75.00 75 75.00 75 75.00 75 75.00 72 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 1 30.00 30.00 0.01 0.01 10 10.00 50 50.00 73 1" CURB STOP & BOX EA. 1 80.00 80.00 70 70.00 61 61.00 75 75.00 74 HYDRANT EA. 3 1,100.00 3,300.00 1000 3,000.00 983 2,949.00 1050 3,150.00 75 12" DIP WATERMAIN L.F. 1540 21.00 32,340.00 20 30,800.00 19.95 30,723.00 21.85 33,649.00 76 6" DIP HYDRANT LEAD L.F. 105 13.00 1,365.00 11 1,155.00 10.95 1,149.75 12 1,260.00 77 6" DIP WATERMAIN L.F. 96 14.00 1,344.00 11 1,056.00 10.95 1,051.20 11.5 1,104.00 78 8" DIP WATERMAIN L.F. 109 15.00 1,635.00 14 1,526.00 13.5 1,471.50 14.1 1,536.90 79 1" COPPER L.F. 44 6.50 286.00 5 220.00 5.59 245.96 5.4 237.60 80 DIP FITTINGS LBS 1500 2.00 3,000.00 1.25 1,875.00 1.23 1,845.00 2.5 3,750.00 WATERMAIN CONSTRUCTION $47,465.00 $42,677.01 $42,742.41 $48,422.50 TOTAL WEST ORLEANS ST. $93,913.50 $81,373.76 $76,851.56 $81,168.20 TOTAL HIGHLANDS OF STILLWATER 4th ADD. $271,417.75 $219,840.89 $230,055.66 $231,324.75 TOTAL PROJECT COST - HIGHLANDS OF STILLWATER & W. ORLEANS ST $365,331.25 $301,214.65 $306,907.22 $312,492.95 PAGE NO. 4 • • • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 BID TABULATION • • KADLEC S.R. WEIDMA, INC. NORTHDALE ARCON EXCAVATING CONSTRUCTION CONSTRUCTION EST. UNIT UNIT UNIT UNIT # ITEM UNIT QUANT. PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL STREETS - HIGHLANDS OF STILLWATER 4th ADD. 1 MOBILIZATION LS 1 3000 3,000.00 5775 5,775.00 4400 4,400.00 2000 2,000.00 2 TOPSOIL BORROW (LV) C.Y. 260 8 2,080.00 9 2,340.00 4.5 1,170.00 8 2,080.00 3 SUBGRADE PREPARATION RD.STA. 17.2 200 3,440.00 160 2,752.00 100 1,720.00 190 3,268.00 4 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 2665 6.75 17,988.75 8 21,320.00 6.85 18,255.25 6.5 17,322.50 5 TYPE 41 WEARING COURSE TON 695 23.25 16,158.75 22.7 15,776.50 23.7 16,471.50 22.25 15,463.75 6 TYPE 31 BINDER COURSE TON 695 21.75 15,116.25 21.17 14,713.15 21.5 14,942.50 20.75 14,421.25 7 BIT. MATERIAL FOR TACK GAL 315 1.5 472.50 1.28 403.20 1.35 425.25 1.25 393.75 8 6" CONCRETE WALK S.F. 8225 1.75 14,393.75 1.63 13,406.75 1.6 13,160.00 2.55 20,973.75 9 D418 CONC. CURB & GUTTER L.F. 3680 4.75 17,480.00 4.85 17,848.00 5.6 20,608.00 5.28 19,430.40 10 SODDING, TYPE EROSION CONTROL S.Y. 1800 1.8 3,240.00 1.38 2,484.00 1.7 3,060.00 2.5 4,500.00 11 BALE CHECKS EACH 20 2 40.00 6.12 122.40 6 120.00 5 100.00 STREET CONSTRUCTION $93,410.00 $96,941.00 $94,332.50 $99,953.40 SANITARY SEWER - HIGHLANDS OF STILLWATER 4th ADD. 12 CONNECT TO EXISTING SAN. SEWER EA. 2 200 400.00 340 680.00 350 700.00 100 200.00 13 STANDARD MANHOLE EA. 12 900 10,800.00 990 11,880.00 1025 12,300.00 1260 15,120.00 14 8 "x4" PVC WYE EA. 40 30 1,200.00 14 560.00 38 1,520.00 34 1,360.00 15 8" PVC SAN. SEW. 0 -8 L.F. 477 10 4,770.00 7.6 3,625.20 11.35 5,41395 8.31 3,963.87 16 8" PVC SAN. SEN. 8 -10 L.F. 590 10 5,900.00 8.85 5,221.50 11.35 6,696.50 8.31 4,902.90 17 8" PVC SAN. SEW. 10 -12 LF. 440 12 5,280.00 10 4,400.00 11.35 4,994.00 9.65 4,246.00 18 8" PVC SAN. SEW. 12 -14 LF. 113 12 1,356.00 11 1,243.00 12.35 1,395.55 9.65 1,090.45 19 8" PVC SAN. SEW. 14 -16 L.F. 325 14 4,550.00 12.5 4,062.50 13.35 4,338.75 14.98 4,868.50 20 8" PVC SAN. SEW. 16 -18 LF. 50 16 800.00 14.6 730.00 14.35 717.50 14.98 749.00 21 EXTRA DEPTH MANHOLE LF. 31.6 65 2,054.00 66 2,085.60 68 2,148.80 63 1,990.80 22 4" PVC SERVICE LF. 1220 5.5 6,710.00 4.1 5,002.00 4.9 5,978.00 5.84 7,124.80 23 COURSE FILTER AGGREGATE TON 400 8 3,200.00 0.01 4.00 0.01 4.00 8 3,200.00 SANITARY SEWER CONSTRUCTION $47,020.00 $39,493.80 $46,207.05 $48,816.32 PAGE NO.5 • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 WATERMAIN - HIGHLANDS OF STILLWATER 4th ADD. WATERMAIN CONSTRUCTION BID TABULATION KADLEC S.R. WEIDMA, INC. NORTHDALE ARCON EXCAVATING CONSTRUCTION CONSTRUCTION 24 CONNECT TO EX. WATERMAIN EA. 2 125 250.00 160 320.00 300 600.00 100 200.00 25 6" GATE VALVE & BOX EA. 9 320 2,880.00 325 2,925.00 330 2,970.00 328 2,952.00 26 8" GATE VALVE & BOX EA. 1 450 450.00 430 430.00 435 435.00 479 479.00 27 1" CITY INSTALLED CORPORATION STOPS EA. 36 75 2,700.00 75 2,700.00 75 2,700.00 75 2,700.00 28 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 36 20 720.00 27 972.00 10 360.00 20 720.00 29 1" CURB STOP & BOX EA. 36 75 2,700.00 48.4 1,742.40 82 2,952.00 68 2,448.00 30 HYDRANT EA. 5 950 4,750.00 1147 5,735.00 1025 5,125.00 1005 5,025.00 31 6" DIP WATERMAIN L.F. 385 11.7 4,504.50 11.9 4,581.50 12.5 4,812.50 12.8 4,928.00 32 8" DIP WATERMAIN L.F. 1900 14.25 27,075.00 14.6 27,740.00 15 28,500.00 13.45 25,555.00 33 6" DIP HYDRANT LEAD L.F. 110 11.7 1,287.00 19.45 2,139.50 12.5 1,375.00 12.8 1,408.00 34 1 "COPPER L.F. 1525 6 9,150.00 6.45 9,836.25 5.85 8,921.25 5.4 8,235.00 35 DIP FITTINGS LBS 1056 1.5 1,584.00 1.72 1,816.32 1.48 1,562.88 1.49 1,57344 $58,050.50 $60,937.97 $60,313.63 $56,223.44 STORM SEWER - HIGHLANDS OF STILLWATER 4th ADD. 36 CONNECT TO EXISTING STORM SEWER EA. 1 125 125.00 325 325.00 250 250.00 100 100.00 37 12" RCP STORM SEWER LF. 286 16 4,576.00 18.85 5,391.10 18.5 5,291.00 17.42 4,982.12 38 15" RCP STORM SEWER L.F. 365 16 5,840.00 16.5 6,022.50 19.75 7,208.75 17.1 6,241.50 39 18" RCP STORM SEWER L.F. 283 18 5,094.00 18.3 5,178.90 24.25 6,862.75 19.12 5,410.96 40 24" RCP STORM SEWER L.F. 16 24 384.00 24.4 390.40 27.85 445.60 30.03 480.48 41 27" RCP STORM SEWER L.F. 34 27 918.00 29.8 1,013.20 35.95 1,222.30 36.41 1,237.94 42 30" RCP STORM SEWER LF. 30 32 960.00 33.4 1,00200 40 1,200.00 40.01 1,200.30 43 36" RCP STORM SEWER L.F. 140 47 6,580.00 42.8 5,992.00 55.1 7,714.00 52.26 7,316.40 44 CONSTRUCT CATCH BASIN TYPE X LF. 30.5 136 4,148.00 107.5 3,278.75 75 2,287.50 155.6 4,745.80 45 CONSTRUCT CATCH BASIN TYPE B -1 LF. 36.7 140 5,138.00 129.9 4,767.33 131 4,807.70 155.4 5,703.18 46 CONSTRUCT CATCH BASIN TYPE C -1 L.F. 7.7 200 1,540.00 203 1,563.10 185 1,424.50 212.4 1,635.48 47 CONSTRUCT CATCH BASIN TYPE D -1 LF. 15.9 300 4,770.00 263.5 4,189.65 245 3,895.50 281.6 4,477.44 48 CASTING ASSEMBLIES R -3067 EA. 13 225 2,925.00 200 2,600.00 225 2,925.00 280 3,640.00 49 CASTING ASSEMBLIES R -2574 EA. 2 200 400.00 296.35 592.70 150 300.00 373 746.00 STORM SEWER CONSTRUCTION $43,398.00 $42,306.63 $45,834.60 $47,917.60 TOTAL HIGHLANDS OF STILLWATER 4TH ADD $241,878.50 $239,679.40 $246,687.78 $252,910.76 PAGE NO. 6 • • • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 BID TABULATION • • KADLEC S.R. WEIDMA, INC. NORTHDALE ARCON EXCAVATING CONSTRUCTION CONSTRUCTION STREETS - WEST ORLEANS STREET 50 TOPSOIL BORROW (LV) C.Y. 700 8.5 5,950.00 9 6,300.00 4.5 3,150.00 8 5,600.00 51 SUBGRADE PREPARATION RD.STA. 10.9 200 2,180.00 160 1,744.00 100 1,090.00 175 1,907.50 52 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 1175 7 8,225.00 7.86 9,235.50 6.85 8,048.75 6.5 7,637.50 53 SEED ARCE 1 750 750.00 887 887.00 1100 1,100.00 900 900.00 GRAVEL STREET CONSTRUCTION $17,105.00 $18,166.50 $13,388.75 $16,045.00 SANITARY SEWER - WEST ORLEANS STREET 54 CONNECT TO EXISTING SAN. SEWER EA. 2 200 400.00 343 686.00 350 700.00 100 200.00 55 STANDARD MANHOLE EA. 5 950 4,750.00 988 4,940.00 1025 5,125.00 1260 6,300.00 56 8 "x4" PVC WYE EA. 1 30 30.00 14 14.00 38 38.00 34 34.00 57 8 "x6" PVC WYE EA. 2 35 70.00 21 42.00 41.5 83.00 43 86.00 58 4" PVC RISER L.F. 5 25 125.00 110 550.00 10.5 52.50 5.8 29.00 59 6" PVC RISER LF. 10 50 500.00 120 1,200.00 12.5 125.00 6.3 63.00 60 8" PVC SAN. SEW. 10 -12 L.F. 30 10 300.00 10 300.00 11.35 340.50 9.65 289.50 61 8" PVC SAN. SEW. 12 -14 L.F. 363 12 4,356.00 11 3,993.00 12.35 4,483.05 9.65 3,50295 62 8' PVC SAN. SEW. 14 -16 L.F. 685 14 9,590.00 12.5 8,56250 13.35 9,144.75 14.98 10,261.30 63 EXTRA DEPTH MANHOLE LF. 27.3 65 1,774.50 65 1,774.50 68 1,856.40 63 1,719.90 64 6" PVC SERVICE L.F. 99 7 693.00 4.27 422.73 7.5 742.50 6.47 640.53 65 4" PVC SERVICE L.F. 33 5.5 181.50 4.1 135.30 6.5 214.50 5.97 197.01 66 COURSE FILTER AGGREGATE TON 175 8 1,400.00 0.01 1.75 0.01 1.75 8 1,400.00 SANITARY SEWER CONSTRUCTION $24,170.00 $22,621.78 $22,906.95 $24,723.19 PAGE NO. 7 • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 BID TABULATION KADLEC S.R. WEIDMA, INC. NORTHDALE ARCON EXCAVATING CONSTRUCTION CONSTRUCTION WATERMAIN - WEST ORLEANS STREET 67 CONNECT TO EX. WATERMAIN EA. 2 125 250.00 225 450.00 300 600.00 100 200.00 68 6" GATE VALVE & BOX EA. 2 320 640.00 325 650.00 330 660.00 328 656.00 69 8" GATE VALVE & BOX EA. 4 450 1,800.00 430 1,720.00 435 1,740.00 479 1,916.00 70 12" GATE VALVE & BOX EA. 1 750 750.00 735 735.00 745 745.00 741 741.00 71 1" CITY INSTALLED CORPORATION STOPS EA. 1 75 75.00 75 75.00 75 75.00 75 75.00 72 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 1 75 75.00 27 27.00 10 10.00 20 20.00 73 1" CURB STOP & BOX EA. 1 75 75.00 48.4 48.40 82 82.00 68 68.00 74 HYDRANT EA. 3 950 2,850.00 1147 3,441.00 1025 3,075.00 1005 3,015.00 75 12" DIP WATERMAIN L.F. 1540 21 32,340.00 21 32,340.00 21 32,340.00 19.61 30,199.40 76 6" DIP HYDRANT LEAD L. F. 105 11.7 1,228.50 19.5 2,047.50 12.5 1,312.50 12.8 1,344.00 77 6" DIP WATERMAIN L. F. 96 11.7 1,123.20 15.15 1,454.40 12.5 1,200.00 12.8 1,228.80 78 8" DIP WATERMAIN L. F. 109 14.25 1,553.25 17.85 1,945.65 15 1,635.00 15.35 1,673.15 79 1 "COPPER L. F. 44 6 264.00 6.5 286.00 7 308.00 7.5 330.00 80 DIP FITTINGS LBS 1500 1.5 2,250.00 1.72 2,580.00 1.48 2,220.00 1.49 2,235.00 WATERMAIN CONSTRUCTION $45,273.95 $47,799.95 $46,002.50 $43,701.35 TOTAL WEST ORLEANS ST. $86,548.95 $88,588.23 $82,298.20 $84,469.54 TOTAL HIGHLANDS OF STILLWATER 4th ADD. $241,878.50 $239,679.40 $246,687.78 $252,910.76 TOTAL PROJECT COST - HIGHLANDS OF STILLWATER & W. ORLEANS ST $328,427.45 $328,267.63 $328,985.98 $337,380.30 PAGE NO.8 • • • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. LI. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 BID TABULATION • • BARBAROSSA & SONS RYAN CONTRACTING RICHARD KNUTSON, INC. DAVE PERKINS CONTRACTING EST. UNIT UNIT UNIT UNIT # ITEM UNIT QUANT. PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL STREETS - HIGHLANDS OF STILLWATER 4th ADD. 1 MOBILIZATION LS 1 5000 5,000.00 10000 10,000.00 13700 13,700.00 1800 1,800.00 2 TOPSOIL BORROW (LV) C.Y. 260 6 1,560.00 8 2,080.00 8 2,080.00 10 2,600.00 3 SUBGRADE PREPARATION RD.STA. 17.2 190 3,268.00 150 2,580.00 190 3,268.00 125 2,150.00 4 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 2665 6.5 17,322.50 7.6 20,254.00 6.5 17,322.50 7.8 20,787.00 5 TYPE 41 WEARING COURSE TON 695 22.75 15,811.25 22.25 15,463.75 22.25 15,463.75 21.5 14,942.50 6 TYPE 31 BINDER COURSE TON 695 20.75 14,421.25 20.75 14,421.25 20.75 14,421.25 20.5 14,247.50 7 BIT. MATERIAL FOR TACK GAL 315 1.25 393.75 1.25 393,75 1.25 393.75 1 315.00 8 6" CONCRETE WALK S.F. 8225 1.75 14,393.75 2.15 17,683.75 1.75 14,393 75 2 16,450.00 9 D418 CONC. CURB & GUTTER L.F. 3680 4.6 16,928.00 4.6 16,928.00 4.5 16,560.00 5 18,400.00 10 SODDING, TYPE EROSION CONTROL S.Y. 1800 2.5 4,500.00 2 3,600.00 1.75 3,150.00 3 5,400.00 11 BALE CHECKS EACH 20 40 800.00 5 100.00 3 60.00 10 200.00 STREET CONSTRUCTION $94,398.50 $103,504.50 $100,813.00 $97,292.00 SANITARY SEWER - HIGHLANDS OF STILLWATER 4th ADD. 12 CONNECT TO EXISTING SAN. SEWER EA. 2 200 400.00 175 350.00 198 396.00 350 700.00 13 STANDARD MANHOLE EA. 12 875 10,500.00 1030 12,360.00 942 11,304.00 1200 14,400.00 14 8"x4" PVC WYE EA. 40 25 1,000.00 15 600.00 22 880.00 35 1,400.00 15 8" PVC SAN. SEW. 0 -8 LF. 477 13 6,201.00 11.65 5,557.05 9.05 4,316.85 11 5,247.00 16 8" PVC SAN. SEW. 8 -10 L.F. 590 14 8,260.00 11.65 6,873.50 9.45 5,575.50 12 7,080.00 17 8" PVC SAN. SEW. 10 -12 L.F. 440 15 6,600.00 11.65 5,126.00 9.6 4,224.00 14 6,160.00 18 8" PVC SAN. SEW. 12 -14 L.F. 113 16 1,808.00 11.65 1,316.45 10 1,130.00 15 1,695.00 19 8" PVC SAN. SEW. 14 -16 LF. 325 17 5,525.00 11.65 3,786.25 10.55 3,428.75 16 5,200.00 20 8" PVC SAN. SEW. 16 -18 L.F. 50 18 900.00 11.65 582.50 11.5 575.00 18 900.00 21 EXTRA DEPTH MANHOLE L.F. 31.6 50 1,580.00 60 1,896.00 68 2,148.80 100 3,160.00 22 4" PVC SERVICE LF. 1220 7 8,540.00 6.1 7,442.00 7.15 8,723.00 10 12,200.00 23 COURSE FILTER AGGREGATE TON 400 8 3,200.00 7 2,800.00 9.15 3,660.00 12 4,800.00 SANITARY SEWER CONSTRUCTION $54,514.00 $48,689.75 $46,361.90 $62,942.00 PAGE NO.9 STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 BID TABULATION BARBAROSSA & SONS RYAN CONTRACTING RICHARD KNUTSON, INC. DAVE PERKINS CONTRACTING WATERMAIN - HIGHLANDS OF STILLWATER 4th ADD. 24 CONNECT TO EX. WATERMAIN EA. 2 200 400.00 175 350.00 175 350.00 25 6" GATE VALVE & BOX EA. 9 450 4,050.00 322 2,898.00 331 2,979.00 26 8" GATE VALVE & BOX EA. 1 550 550.00 430 430.00 444 444.00 27 1" CITY INSTALLED CORPORATION STOPS EA. 36 75 2,700.00 75 2,700.00 75 2,700.00 28 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 36 50 1,800.00 50 1,800.00 20 720.00 29 1" CURB STOP & BOX EA. 36 75 2,700.00 55 1,980.00 55 1,980.00 30 HYDRANT EA. 5 975 4,875.00 987 4,935.00 1000 5,000.00 31 6" DIP WATERMAIN L.F. 385 12 4,620.00 11.6 4,466.00 12.1 4,658.50 32 8 "DIPWATERMAIN L.F. 1900 15 28,500.00 14.15 26,885.00 15.1 28,690.00 33 6" DIP HYDRANT LEAD L.F. 110 15 1,650.00 14.8 1,628.00 16.05 1,765.50 34 1 " COPPER L.F. 1525 7 10,675.00 6.2 9,455.00 7.2 10,980.00 35 DIP FITTINGS LBS 1056 1 1,056.00 1.55 1,636.80 1.6 1,689.60 WATERMAIN CONSTRUCTION $63,576.00 $59,163.80 $61,956.60 TOTAL HIGHLANDS OF STILLWATER 4TH ADD $247,755.00 $257,287.35 $267,976.90 PAGE NO. 10 $69,566.00 STORM SEWER - HIGHLANDS OF STILLWATER 4th ADD. 36 CONNECT TO EXISTING STORM SEWER EA. 1 300 300.00 200 200.00 235 235.00 350 350.00 37 12" RCP STORM SEWER L.F. 286 14 4,004.00 18 5,148.00 20.4 5,834.40 18 5,148.00 38 15' RCP STORM SEWER L.F. 365 16 5,840.00 19.1 6,971.50 18.95 6,916.75 20 7,300.00 39 18" RCP STORM SEWER L.F. 283 18 5,094.00 20.8 5,886.40 20.65 5,843.95 23 6,509.00 40 24" RCP STORM SEWER L.F. 16 23 368.00 28.55 456.80 27.65 442.40 30 480.00 41 27" RCP STORM SEWER L.F. 34 29 986.00 36.05 1,225.70 35.55 1,208.70 35 1,190.00 42 30" RCP STORM SEWER L.F. 30 33 990.00 39.7 1,191.00 39.95 1,198.50 39 1,170.00 43 36' RCP STORM SEWER L.F. 140 45 6,300.00 54.85 7,679.00 55.2 7,728.00 59 8,260.00 44 CONSTRUCT CATCH BASIN TYPE X L.F. 30.5 65 1,98250 123 3,751.50 236 7,198.00 160 4,880.00 45 CONSTRUCT CATCH BASIN TYPE B -1 L.F. 36.7 73 2,679.10 133 4,881.10 280 10,276.00 200 7,340.00 46 CONSTRUCT CATCH BASIN TYPE C -1 L.F. 7.7 123 947.10 193 1,486.10 346 2,664.20 250 1,925.00 47 CONSTRUCT CATCH BASIN 'TYPE D -1 L.F. 15.9 162 2,575.80 258 4,10220 405 6,439.50 300 4,770.00 48 CASTING ASSEMBLIES R -3067 EA. 13 200 2,600.00 200 2,600.00 200 2,600.00 350 4,550.00 49 CASTING ASSEMBLIES R -2574 EA. 2 300 600.00 175 350.00 - 130 260.00 350 700.00 STORM SEWER CONSTRUCTION $35,266.50 $45,929.30 $58,845.40 $54,572.00 $284,372.00 350 700.00 350 3,150.00 450 450.00 75 2,700.00 50 1,800.00 75 2,700.00 950 4,750.00 16 6,160.00 18 34,200.00 25 2,750.00 6 9,150.00 1 1,056.00 • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 STREETS - WEST ORLEANS STREET SANITARY SEWER - WEST ORLEANS STREET BID TABULATION BARBAROSSA & SONS RYAN CONTRACTING RICHARD KNUTSON, INC. DAVE PERKINS CONTRACTING 50 TOPSOIL BORROW (LV) C.Y. 700 6 4,200.00 8 5,600.00 8 5,600.00 10 7,000.00 51 SUBGRADE PREPARATION RD.STA. 10.9 175 1,907.50 150 1,635.00 175 1,907.50 125 1,36250 52 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 1175 6.5 7,637.50 7.6 8,930.00 6.5 7,637.50 7.8 9,165.00 53 SEED ARCE 1 650 650.00 600 600.00 500 500.00 1500 1,500.00 GRAVEL STREET CONSTRUCTION $14,395.00 $16,765.00 $15,645.00 $19,027.50 54 CONNECT TO EXISTING SAN. SEWER EA. 2 200 400.00 175 350.00 235 470.00 350 700.00 55 STANDARD MANHOLE EA. 5 950 4,750.00 1030 5,150.00 924 4,620.00 1200 6,000.00 56 8 "x4" PVC WYE EA. 1 25 25.00 55 55.00 22 22.00 85 85.00 57 8 "x6" PVC WYE EA. 2 30 60.00 65 130.00 32 64.00 95 190.00 58 4" PVC RISER L.F. 5 5 25.00 2 10.00 5.7 28.50 25 125.00 59 6" PVC RISER L.F. 10 7 70.00 5 50.00 6.55 65.50 25 250.00 60 8" PVC SAN. SEW. 10 -12 LF. 30 19 570.00 12.15 364.50 9.6 288.00 14 420.00 61 8" PVC SAN. SEW. 12 -14 L.F. 363 20 7,260.00 12.15 4,410.45 10.05 3,648.15 15 5,445.00 62 8" PVC SAN. SEW. 14 -16 L.F. 685 21 14,385.00 12.15 8,322.75 10.55 7,226.75 17 11,645.00 63 EXTRA DEPTH MANHOLE L.F. 27.3 50 1,365.00 60 1,638.00 68 1,856.40 100 2,730.00 64 6" PVC SERVICE L.F. 99 7 693.00 6.25 618.75 6.95 688.05 12 1,188.00 65 4" PVC SERVICE L.F. 33 7 231.00 5.75 189.75 6.1 201.30 11 363.00 66 COURSE FILTER AGGREGATE TON 175 8 1,400.00 7 1,225.00 9.15 1,601.25 12 2,100.00 SANITARY SEWER CONSTRUCTION $31,234.00 $22,514.20 $20,779.90 $31241.00 PAGE NO. 11 • • • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 WATERMAIN - WEST ORLEANS STREET BID TABULATION BARBAROSSA & SONS RYAN CONTRACTING RICHARD KNUTSON, INC. DAVE PERKINS CONTRACTING 67 CONNECT TO EX. WATERMAIN EA. 2 200 400.00 175 350.00 174 348.00 350 700.00 68 6" GATE VALVE & BOX EA. 2 450 900.00 322 644.00 341 682.00 350 700.00 69 8" GATE VALVE & BOX EA. 4 550 2,200.00 430 1,720.00 447 1,788.00 450 1,800.00 70 12' GATE VALVE & BOX EA. 1 700 700.00 755 755.00 734 734.00 850 850.00 71 1 " CITY INSTALLED CORPORATION STOPS EA. 1 75 75.00 75 75.00 75 75.00 75 75.00 72 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 1 100 100.00 200 200.00 20 20.00 50 50.00 73 1" CURB STOP & BOX EA. 1 75 75.00 55 55.00 55 55.00 75 75.00 74 HYDRANT EA. 3 1000 3,000.00 990 2,970.00 1000 3,000.00 950 2,850.00 75 12' DIP WATERMAIN L.F. 1540 20 30,800.00 20.05 30,877.00 20.15 31,031.00 25 38,500.00 76 6" DIP HYDRANT LEAD LF. 105 15 1,575.00 13.8 1,449.00 13.55 1,422.75 25 2,625.00 77 6" DIP WATERMAIN L.F. 96 12 1,152.00 13 1,248.00 12.7 1,219.20 18 1,728.00 78 8 "DIPWATERMAIN L.F. 109 16 1,744.00 15.5 1,689.50 13.85 1,509.65 19 2,071.00 79 1 "COPPER L.F. 44 7 308.00 8.5 374.00 7.2 316.80 10 440.00 80 DIP FITTINGS LBS 1500 1 1,500.00 1.55 2,325.00 1.6 2,400.00 1 1,500.00 WATERMAIN CONSTRUCTION $44,529.00 $44,731.50 $44,601.40 $53,964.00 TOTAL WEST ORLEANS ST. $90,158.00 $84,010.70 $81,026.30 $104,232.50 TOTAL HIGHLANDS OF STILLWATER 4th ADD. $247,755.00 $257,287.35 $267,976.90 $284,372.00 TOTAL PROJECT COST - HIGHLANDS OF STILLWATER & W. ORLEANS ST $337,913.00 $341,298.05 $349,003.20 $388,604.50 PAGE NO. 12 • • • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 BID TABULATION S.M. HENTGES & SONS EST. UNIT ITEM UNIT QUANT. PRICE TOTAL STREETS - HIGHLANDS OF STILLWATER 4th ADD. 1 MOBILIZATION LS 1 20000 20,000.00 2 TOPSOIL BORROW (LV) C.Y. 260 7.5 1,950.00 3 SUBGRADE PREPARATION RD.STA. 17.2 100 1,720.00 4 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 2665 7 18,655.00 5 TYPE 41 WEARING COURSE TON 695 26 18,070.00 6 TYPE 31 BINDER COURSE TON 695 21.5 14,942.50 7 BIT. MATERIAL FOR TACK GAL 315 1 315.00 8 6" CONCRETE WALK S.F. 8225 1.9 15,627.50 9 D418 CONC. CURB & GUTTER L.F. 3680 4.8 17,664.00 10 SODDING, TYPE EROSION CONTROL S.Y. 1800 1.7 3,060.00 11 BALE CHECKS EACH 20 6 120.00 STREET CONSTRUCTION $112,124.00 SANITARY SEWER - HIGHLANDS OF STILLWATER 4th ADD. 12 CONNECT TO EXISTING SAN. SEWER EA. 2 200 400.00 13 STANDARD MANHOLE EA. 12 1450 17,400.00 14 8 "x4" PVC WYE EA. 40 30 1 ,200.00 15 8" PVC SAN. SEW. 0 -8 L.F. 477 13 6,201.00 16 8" PVC SAN. SEW. 8 -10 L.F. 590 13 7,670.00 17 8" PVC SAN. SEW. 10 -12 L.F. 440 13 5,720.00 18 8" PVC SAN. SEW. 12 -14 L.F. 113 13 1,469.00 19 8" PVC SAN. SEW. 14 -16 L.F. 325 13 4,225.00 20 8" PVC SAN. SEW. 16 -18 L.F. 50 13 650.00 21 EXTRA DEPTH MANHOLE L.F. 31.6 80 2,528.00 22 4" PVC SERVICE L.F. 1220 10 12,200.00 23 COURSE FILTER AGGREGATE TON 400 8 3,200.00 SANITARY SEWER CONSTRUCTION $62,863.00 • • PAGE NO. 13 • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L. I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 WATERMAIN - HIGHLANDS OF STILLWATER 4th ADD. STORM SEWER - HIGHLANDS OF STILLWATER 4th ADD. BID TABULATION S.M. HENTGES & SONS 24 CONNECT TO EX. WATERMAIN EA. 2 200 400.00 25 6" GATE VALVE & BOX EA. 9 375 3,375.00 26 8" GATE VALVE & BOX EA. 1 475 475.00 27 1° CITY INSTALLED CORPORATION STOPS EA. 36 75 2,700.00 28 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 36 150 5,400.00 29 1" CURB STOP & BOX EA. 36 80 2,880.00 30 HYDRANT EA. 5 1300 6,500.00 31 6" DIP WATERMAIN L.F. 385 14 5,390.00 32 8" DIP WATERMAIN L.F. 1900 16.5 31,350.00 33 6" DIP HYDRANT LEAD L.F. 110 15 1,650.00 34 1" COPPER L.F. 1525 10 15,250.00 35 DIP FITTINGS LBS 1056 1 1,056.00 WATERMAIN CONSTRUCTION $76,426.00 36 CONNECT TO EXISTING STORM SEWER EA. 1 200 200.00 37 12" RCP STORM SEWER L.F. 286 17 4,862.00 38 15" RCP STORM SEWER L.F. 365 19 6,935.00 39 18" RCP STORM SEWER L.F. 283 21.5 6,084.50 40 24" RCP STORM SEWER L.F. 16 29 464.00 41 27" RCP STORM SEWER L.F. 34 38 1,292.00 42 30° RCP STORM SEWER L.F. 30 43 1,290.00 43 36" RCP STORM SEWER L.F. 140 60 8,400.00 44 CONSTRUCT CATCH BASIN TYPE X L.F. 30.5 80 2,440.00 45 CONSTRUCT CATCH BASIN TYPE B -1 L.F. 36.7 100 3,670.00 46 CONSTRUCT CATCH BASIN TYPE C -1 L.F. 7.7 220 1,694.00 47 CONSTRUCT CATCH BASIN TYPE D -1 L.F. 15.9 250 3,975.00 48 CASTING ASSEMBLIES R -3067 EA. 13 215 2,795.00 49 CASTING ASSEMBLIES R -2574 EA. 2 307 614.00 STORM SEWER CONSTRUCTION $44,715.50 TOTAL HIGHLANDS OF STILLWATER 4TH ADD $296,128.50 PAGE NO. 14 • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 STREETS - WEST ORLEANS STREET BID TABULATION S.M. HENTGES & SONS 50 TOPSOIL BORROW (LV) C.Y. 700 7.5 5,250.00 51 SUBGRADE PREPARATION RD.STA. 10.9 250 2,725.00 52 AGGREGATE BASE, CLASS 5 (100% CRUSHED) TON 1175 7 8,225.00 53 SEED ARCE 1 800 800.00 GRAVEL STREET CONSTRUCTION $17,000.00 SANITARY SEWER - WEST ORLEANS STREET 54 CONNECT TO EXISTING SAN. SEWER EA. 2 200 400.00 55 STANDARD MANHOLE EA. 5 1300 6,500.00 56 8 "x4" PVC WYE EA. 1 30 30.00 57 8 "x6" PVC WYE EA. 2 30 60.00 58 4" PVC RISER L.F. 5 50 250.00 59 6" PVC RISER L.F. 10 50 500.00 60 8" PVC SAN. SEW. 10 -12 L.F. 30 13 390.00 61 8' PVC SAN. SEW. 12 -14 L.F. 363 13 4,719.00 62 8" PVC SAN. SEW. 14 -16 L.F. 685 13 8,905.00 63 EXTRA DEPTH MANHOLE L.F. 27.3 80 2,184.00 64 6' PVC SERVICE L.F. 99 15 1,485.00 65 4" PVC SERVICE L.F. 33 14.5 478.50 66 COURSE FILTER AGGREGATE TON 175 8 1,400.00 SANITARY SEWER CONSTRUCTION $27,301.50 • • PAGE NO. 15 • STILLWATER, MINNESOTA HIGHLANDS 4th ADD. L.I. 293 ENGINEERS ESTIMATE SEH FILE NO. 93253 WATERMAIN - WEST ORLEANS STREET BID TABULATION S.M. HENTGES & SONS 67 CONNECT TO EX. WATERMAIN EA. 2 200 400.00 68 6" GATE VALVE & BOX EA. 2 375 750.00 69 8" GATE VALVE & BOX EA. 4 475 1,900.00 70 12" GATE VALVE & BOX EA. 1 850 850.00 71 1" CITY INSTALLED CORPORATION STOPS EA. 1 75 75.00 72 EXCAVATION FOR CITY INSTALLED CORPORATION EA. 1 150 150.00 73 1" CURB STOP & BOX EA. 1 80 80.00 74 HYDRANT EA. 3 1300 3,900.00 75 12" DIP WATERMAIN L.F. 1540 24 36,960.00 76 6" DIP HYDRANT LEAD L.F. 105 15 1,575.00 77 6" DIP WATERMAIN L.F. 96 14 1,344.00 78 8" DIP WATERMAIN L.F. 109 16.5 1,798.50 79 1" COPPER L.F. 44 10 440.00 80 DIP FITTINGS LBS 1500 1 1,500.00 WATERMAIN CONSTRUCTION $51,722.50 TOTAL WEST ORLEANS ST. $96,024.00 TOTAL HIGHLANDS OF STILLWATER 4th ADD. $296,128.50 TOTAL PROJECT COST - HIGHLANDS OF STILLWATER & W. ORLEANS ST $392,152.50 • • PAGE NO. 16 • • • M E M O R A N D U M TO: Mayor and City Council FR: City Coordinator DA: April 30, 1993 RE: OAK GLEN urr AAAD PURCHASE AGREEMENT Accompanying this memo is a memorandum from the City Attorney which describes the changes to the deferred purchase agreement related to the Oak Glen Country Club refinancing. The deferred purchase agreement and related documents also accompany this memo. The City Attorney will update the Council at the Tuesday meeting. • • MAGNUSON & THOLE LAW OFFICE LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE 4260 P.O. BOX 438 STILLWATER, MN 55082 TELEPHONE: (612) 439 -9464 TELECOPIER: (612) 439 -5641 MEMORANDUM DAVID T. MAGNUSON ERIC C. THOLE TO: Nile Kriesel, City Coordinator FROM: David T. Magnuson, City Attorney DATE: April 28, 1993 RE: Oak Glen Deferred Purchase Agreement Legal Assistants Gail A. Mahr Shelley L. Sundberg This Deferred Purchase Agreement is in substantially the same form as was approved by the City for the financing proposed by the Eastern Heights Bank of St. Paul. An important aspect of this agreement that is different from the agreement discussed at last night's council meeting is the matter of earnest money. The Eastern Heights Deferred Purchase Agreement called for earnest money in the amount of $200,000, and in my conversations with Kinnard, they also will require sums that they • refer to as a deposit that they propose to use to pay interest on the loan during the foreclosure and redemption period. I have included language in paragraph three of the proposed draft entitled "Partial Payment" that would have language satisfactory to Kinnard. We should have the opinion of bond counsel that this would be a legitimate use of public funds before the final draft of this agreement is approved. Next, Section 9 refers to a promissory note, mortgage and purchase agreement, all of which is referenced to the original loan made by the City to American National Bank in the amount of $268,844.74. This was executed on November 27, 1990, with interest payable at the rate of 8 %. As of January 2, 1993, $46,371.49 of accrued interest was due on that amount and interest was continuing to accrue on that sum at a per diem rate of $58.93. The Oak Glen agreement with Kinnard does not contemplate repayment of that obligation by Oak Glen. It is assumed, however, that the City will carry this amount forward and subordinate it to the Kinnard financing. It would be necessary, however, to have a promissory note and mortgage from Oak Glen Golf to the City and these are the documents referred to in Section 9.01 (a) and (b). Oak Glen proposes that the City amortize this mortgage over the same term and at the same rate as the Kinnard first mortgage. Nile Kriesel April 28, 1993 Page 2 In addition, the document refers in Section 9.01 (c) to a purchase agreement between the City and Oak Glen. There was discussion of this purchase agreement when we sought justification for providing the guarantees contained in the Deferred Purchase Agreement; however, the so- called City Purchase Agreement has never been drafted. There was prepared by Oak Glen an Option Agreement that I enclose with this memorandum, drafted by Scott McDonald, but never signed by the City. This document provides that the City will purchase the golf course if Johnson decides to offer it to us. It is not operative as an option, however, if the City desires to purchase the golf course against Johnson's wishes. The Council must decide whether an option contract of this kind is satisfactory, or whether we would like an absolute right to buy the golf course at a price certain as means of protecting the earnest money that we are required to advance under the Deferred Purchase Agreement. DTM /sls Enclosure • • • • • Section 1. DEFINITIONS. DEFERRED PURCHASE AGREEMENT This Agreement, dated as of , 1993, (this "Agreement "), is by and among the City of Stillwater, Minnesota, a municipal corporation of the State of Minnesota (the "City "); Johnson's Oak Glen Golf, Inc., a corporation duly organized and existing under the laws of the State of Minnesota ( "Oak Glen Golf "); and John G. Kinnard & Co. (the "Lender "). Witnesseth that, in consideration of the mutual covenants hereinafter set forth, the parties hereto recite and agrees as follows: RECITALS A. Oak Glen Golf presently owns a twenty -seven hole public golf course on the real property legally described on Exhibit A attached hereto ( "Real Property ") in the City, together with related facilities and equipment which are described on Exhibit B attached hereto ( "Personal Property ") (the Real and Personal Property hereinafter referred to collectively as the "Golf Course "). B. The Golf Course is subject to a Mortgage, Assignment of Leases and Rents, Security Agreement and Fixture Financing • Statement dated , 199 (the "Mortgage "), issued by Oak Glen Golf, as mortgagor, to the Lender, as mortgagee, which Mortgage secures Oak Glen Golf's obligations under that certain Promissory Note dated , 1993, issued by Oak Glen Golf to the Lender in the original principal amount of $2,700,000 (the "Note "). C. As a condition to the Lender's obligation to provide the financing evidenced by the Note and Mortgage, the Lender has required and the City has agreed, upon occurrence of certain events described herein, to purchase the Golf Course on the terms and conditions provided for herein. D. The purpose of this Agreement is to define and specify the precise terms and conditions under which the City will purchase the Golf Course from the Lender in the event the Lender obtains possession of and title to the Golf Course through foreclosure or otherwise. "Agreement" shall have the meaning provided in the preamble hereto; "City" shall have the meaning provided in the preamble hereto; "Extended Term" shall have the meaning provided in Section 7 hereto; "Golf Course" shall have the meaning provided in the recitals hereto; "Lender" shall mean John G. Securities and /or their nominee. "Loan Documents" shall mean the other documents and instruments Glen Golf's obligations to the amended or modified from time to Kinnard & Co. Investment Note, the Mortgage and all evidencing or securing Oak Lender, as the same may be time hereafter. "Mortgage" shall have the meaning provided in the recitals hereto; "Note" shall have the meaning provided in the recitals hereto; "Oak Glen Golf" shall have the meaning provided in the preamble hereto; "Personal Property" shall have the meaning provided in the recitals hereto; "Purchase Price" shall have the meaning provided in Section 2 hereto; "Real Property" shall have the meaning provided in the recitals hereto; "Term" shall have the meaning provided in Section 7 hereto. Section 2. PURCHASE AND SALE. In the event the Lender obtains possession of the Golf Course through foreclosure, deed in lieu of foreclosure, or otherwise at any time during the Term or Extended Term hereof (as defined below), the Lender agrees to sell and the City agrees to purchase Golf Course for a sum equal to the lessor of ( "Purchase Price "): 2.01. $3,500,000.00; or 2.02. The amount of all unpaid principal, interest, fees, reimbursement$ and other obligations due to the Lender under the Loan Documents plus an amount equal to state deed tax on such amount, plus all amounts expended by the Lender in recovering possession and title to the Golf Course, plus all amounts expended by the Lender in maintaining the Golf Course. Section 3. PARTIAL PAYMENT. In the event the Lender commences foreclosure action by the serving of a Notice of Default upon Oak Glen Golf, the City agrees, with 30 days of written demand 2 • • • • of the Lender upon the City to pay to the Lender the sum of $200,000.00, which shall be held by the Lender in escrow to be applied by the Lender to the payment of outstanding interest on the Note during any period of foreclosure and redemption. The Partial Payment together with all interest accrued thereon shall, on the Closing Date (defined below) be applied towards the City's obligation to pay the Purchase Price. In the event the Note and other obligations secured by the Mortgage are fully paid and satisfied (except by operation of foreclosure remedies, acceptance of deed in lieu of foreclosure or other remedy following Oak Glen Golf's default under the Loan Documents), the Lender shall (irrespective of whether Oak Glen Golf's obligations have technically been paid or satisfied by exercise of Lender's foreclosure remedies or operation of law or subsequent agreements with the Lender concerning the surrender of possession of the Golf Course) return the Partial Payment and accrued interest thereon to the City. Section 4. CLOSING DATE. The closing on the purchase and sale of the Golf Course shall occur on the date ninety (90) days from the date the Lender notifies the City in writing that it has obtained possession of and title to the Golf Course ( "Closing Date ") . Section 5. PAYMENT OF PURCHASE PRICE /CLOSING COSTS. The Purchase Price shall be paid to the Lender in cash or immediately S available funds on the Closing Date. The Lender's only obligation with respect to any recording fees, closing costs and expenses in connection with the purchase and sale hereunder shall be to pay to the City on the Closing Date, the state deed tax due with respect to the deed delivered by the Lender to the City and those costs payable by the Lender pursuant to Section 12.04 hereof. All other costs and expenses of closing and recording shall be borne by the City. • Section 6. TITLE DOCUMENTS. 6.01. The Lender shall provide to the City within 10 days prior to the Closing Date (at the City's sole cost and expense), a commitment from a title insurer licensed to do business in Minnesota to provide to the City a then current version of an American Land Title Association version of an owner's policy of title insurance for the Real Property showing fee title vested in the City subject to the restrictions and encumbrances listed on Exhibit C and matters of survey. 6.02. The Lender shall on the Closing Date provide to the City: a. A Quit Claim Deed conveying fee title to the Real Property in the form of Exhibit D attached hereto; and b. A Bill of Sale to the Personal Property in the form of Exhibit E attached hereto. 6.03. Oak Glen Golf shall provide to the City on the date hereof complete updated registered property certificates for the Real Property certified to the City as of a date not less than 90 days prior to the date hereof. Section 7. TERM AND EXTENDED TERM. This Agreement shall have a term that commences on the date hereof and ends on the earlier of ( "Term "): a. (Loan Term), 199 ; or b. 100 days after the Borrower's obligations to the Lender under the Loan Documents have been fully paid and satisfied, provided, however, that the Term shall be automatically extended for two additional consecutive one -year periods beyond the date specified in clause 7(a) above if, for any reason, by such date, the Lender has not obtained possession of and marketable fee title to the Real Property and marketable title to the Personal Property free and clear of any interests and claims of Oak Glen Golf, its successors or assigns and has held such title for a ninety (90) day period ( "Extended Term "). Section 8. LENDER AGREEMENTS. 8.01. Notices. The Lender shall provide to the City as promptly as pdssible: a. a cdpy of any notice of default sent to Oak Glen Golf pursuant to the Loan Documents; b. any notice of commencement of any foreclosure or other legal proceeding taken by it with respect to the loan evidenced by the Loan Documents. Section 9. CITY AGREEMENTS. 9.01. The City has other agreements and dealings with Oak Glen Golf, including without limitation, its interests under (all of the following hereinafter "City Documents "): a. that certain Promissory Note dated , 1993, issued by Oak Glen Golf to the order of the City ( "City Note "); b. that certain Mortgage dated 4 • • • c. that 1993, issued by Oak Glen Golf in favor of the City securing the obligations under the City Note ( "City Mortgage "); and certain Purchase Agreement dated , 1993, between the City and Golf providing for the sale to the City of Course ( "City Purchase Agreement "). Oak Glen the Golf 9.02. With respect to each of the City Documents, the City hereby: a. agrees that all of its now existing or hereafter arising right, title and interest in and under the City Documents shall be subject, junior and subordinate in all respects to the Lender's interests under this Agreement; b. agrees that it will promptly provide the Lender with copies of all notices delivered to Oak Glen Golf pursuant to the City Documents; and c. agrees that it will not amend, modify or alter the City Documents in any respect without the Lender's prior written consent to the extent that any such amendment, modification or alteration would alter or affect the subordinated status of the City's interest under such documents. Section 10. REPRESENTATIONS AND WARRANTIES,. 10.01. Notwithstanding anything to the contrary contained herein, the transfer of title to the City by the Lender shall be without representation, warranty or recourse to the Lender of any kind or character, express or implied, and the City hereby agrees to pay the Purchase Price and accept the Real Property and the Personal Property in "as is" condition, provided however, that the Lender agrees that if it obtains title to and possession of the Golf Course, it will undertake to maintain the Golf Course so as not to allow material degeneration of the Golf Course grounds so as to materially adversely affect its future use as a golf course facility. This maintenance covenant shall not obligate the Lender to expend monies for maintenance which when added to the unpaid obligations of Oak Glen Golf under the Loan Documents, exceed $3,500,000. 10.02. The City further acknowledges that the Personal Property conveyed as part of the Golf Course on the Closing Date shall be only such Personal Property that: (i) still exists on the Closing Date; and (ii) is then located on the Real Property; and (iii) which the Lender has been able to obtain title to by the Closing Date. 10.03. The City hereby represents and warrants to the Lender as follows: a. The city knows of nothing which would prevent or interfere with the City's performance hereunder. b. The City is a municipal corporation duly organized, validly existing under the laws of the State of Minnesota. c. The City has full power, right and authority to execute and deliver this Agreement, along with all other documents and agreements required to be delivered by the City hereunder, and to perform and observe each and all of the matters and things provided for in this Agreement. The execution and delivery of this Agreement and the performance or observance of the terms thereof have been duly authorized by all necessary administrative and legislative action and do not contravene or violate any provision of law or any charter provision or any covenant, indenture or agreement of or binding upon the City. d. There are no actions, suits or proceedings are pending or threatened, against or affecting the City before any court, governmental or administrative body or agency which would question the validity of this Agreement or of any action taken of to be taken by the City pursuant to or in connection with this Agreement. e. The City has, as of the date hereof, authorized the issuance of $3,500,000 in bonds, the proceeds of which wjil1 be used to fund the City's purchase obligat }ons hereunder ( "Bonds "). 10.04. All representations and warranties contained in this Section 10 shall survive the Closing Date. Section 11. SPECIAL COVENANTS. 11.01. The City hereby covenants and agrees that it will take all actions necessary and use its best efforts to diligently pursue the issuance of the Bonds and use the proceeds thereof to purchase the Golf Course as provided herein by the Closing Date. The City further agrees that if it is prevented from issuing the Bonds due to ( "Restraining Events "): 6 • • • • • a. Any change in statutory or charter authority; or b. Order of a court competent jurisdiction; or c. There is litigation pending before any court or administrative agency which seeks to restrain or enjoin the issuance of the Bonds, or the levy of any taxes, or the pledge of any revenues of the Golf Course, to pay the principal of and interest on the Bonds, or which questions the authority of the City to issue the Bonds or the application of the proceeds of the Bonds to the purpose for which they are intended, or which questions the corporate existence or boundaries of the City or title of the Mayor and Council members to their respective offices. then the Closing Date will be extended for a two -year period. During the two -year period, the City shall diligently pursue efforts to fund its purchase obligations through any and all legal alternative methods. 11.02. In the event the Bonds cannot be issued and the City has exhausted its efforts to find alternative means to fund its obligations hereunder during the two -year period following the occurrence of a Restraining Event, the Lender may extend the Closing Date for consecutive one -year periods until the prohibitions imposed by the Restraining Events have been removed or expire in which event the purchase and sale contemplated hereby shall be immediately consummated as provided for herein. The remedies provided for in this Section 11.02 shall be the only remedies available to the Lender in the event a Restraining Event prevents closing. 11.03. Upon the failure of the City to perform its obligations hereunder, the Lender may, at its election, do one or more of the following: a. initiate action against the City to collect damages or seek specific performance of the City's obligations hereunder; and b. sell or dispose of the Golf Course free of any interest of the City on such terms as it may deem acceptable. Section 12. ADMINISTRATIVE PROVISIONS. 12.01. No party hereto will issue or make any press release, publication or other announcement with respect to the transaction contemplated herein without review and consent of each other party hereto. 12.02. All notices permitted or required to be given hereunder shall be in writing and shall be deemed given if delivered personally or by overnight courier service or by telecopy or telegram (promptly confirmed in writing) or three (3) days after having been mailed by certified mail, return receipt requested and postage prepaid, to the parties at the following addresses (or at such other address for a party as may be specified by like notice): (a) If to the City: City Adirinistrator City Hall 216 North Fourth Street Stillwater, MN 55082 (b) If to the Lender: Timothy M. Thompson Vice President Structured Finance John G. 'Kinnard & Co. 1700 Northstar West Minneapolis, MN 55402 12.03. The City shall not assign its rights under this Agreement without the prior written consent of the Lender. No assignment by the Lender shall be effective with until written notice thereof has been provided to the City by the Lender. In the event of a permitted assignment, the assignee shall be subject to the terms and conditions hereof. Any assignment in contradiction to this provision shall be null and void and without force or effect. The respective rights and obligations of the parties set forth in this Agreement shall be binding on and insure to the benefit of the parties hereto and their respective successor and permitted assigns. 12.04. Except as specifically provided for otherwise in this Agreement and except for expenses, losses and damages, which are attributable to any breach by a part of its obligations under this Agreement, each party shall bear its respective costs and expenses incurred in connection with the preparation of this Agreement and the consummation of the transactions described herein including, without limitation, all fees and expenses of their respective counsel, accountants, agents and representatives. 12.05. Sect ] headings used in this Agreement are for convenience of reference only and shall not be used in 8 • • • • • interpreting or construing or affecting the meaning or construction of this Agreement. 12.06. This Agreement may be executed by the parties hereto in any number of counterparts, each of which shall be deemed to be an original but all of which together shall constitute but one and the same instrument. 12.07. If any provisions of this Agreement is held to be invalid or unenforceable, such invalidity or unenforceability shall not affect or impair the validity or enforceability of the remaining provisions of this Agreement which shall remain in full force and effect to the fullest extent permitted by law. 12.08. Any term or provision of this Agreement may be waived in writing at any time by the party which is entitled to the benefits thereof. The failure of any party at any time or times to require performance of any provision hereof shall in no manner affect such party's right at a later time to enforce the same. No waiver by any party of a condition nor of the breach of any term, covenant, representations or warranty contained in this Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be or construed as a further or continuing waiver of any such condition or breach or a waiver of any other condition or of the breach of any other term, covenant, representation or warranty of this Agreement. 12.09. This Agreement constitutes the entire agreement between the parties hereto and supersedes all prior agreements and understandings, both written and unwritten, with respect to the subject matter hereof. There are no representations or warranties, express or implied, of any party hereto relating to the subject matter hereof except as expressly set forth in this Agreement. 12.10. This Agreement shall be governed and construed in accordance with the laws of the State of Minnesota. 12.11. This Agreement is the product of negotiations between the parties, and no provision shall be construed for or against any party by reason of ambiguity in language. 12.12. No inducement or statement of intention has been relied upon by any party hereto which is not embodied in this Agreement, and no party hereto shall be bound by or be liable for any alleged representation, promise, inducement or statement of intent not so set forth. 12.13. This Agreement may be amended or modified only be a written instrument executed by all parties hereto or by their successors and permitted assigns. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in their names by their duly authorized officers as of the date first above written. STATE OF MINNESOTA ) ss. COUNTY OF 10 CITY OF STILLWATER By Charles M. Hooley Its Mayor And Nile Kriesel Its City Administrator JOHN G. KINNARD & CO. By Its JOHNSON'S OAK GLEN GOLF, INC. By Its The foregoing was acknowledged before me this day of , 1993, by Charles M. Hooley and Nile Kriesel, the Mayor and City Administrator, respectively, of the City of Stillwater, a Minnesota municipal corporation, on behalf of the City. Notary Public • • • • • • STATE OF MINNESOTA COUNTY OF the Lender. Drafted by: ss. ) The foregoing was acknowledged before me this day of 1993, by , the of John G. Kinnard & Co., on behalf of STATE OF MINNESOTA ) ss. COUNTY OF The foregoing was acknowledged before me this day of 1993, by , the of Johnson's Oak Glen, Inc., a Minnesota corporation, on behalf of the corporation. David T. Magnuson Magnuson & Thole 324 South Main Street, #260 P.O. Box 438 Stillwater, MN 55082 1 1 Notary Public Notary Public EXHIBIT A Legal Description Legal Description of Golf Course Property: Outlots G, H, J, L and K, Oak Glen, Washington County, Minnesota. 12 • • • • • • EXHIBIT B Personal Property Description of Golf Course Equipment: 13 EXHIBIT C Title Exceptions 14 • • • • County Auditor by Deputy STATE DEED TAX DUE HEREON: $ Date: , 199 affix Deed Tax Stamp here EXHIBIT D Quit Claim Deed No delinquent taxes and transfer entered; Certificate of Real Estate Value ( ) filed ( ) not required Certificate of Real Estate Value No. , 199 FOR VALUABLE CONSIDERATION, John G. Kinnard & Co. Grantor, hereby conveys and quitclaims to the City of Stillwater, Minnesota, Grantee, a municipal corporation under the laws of the State of • Minnesota, real property in Washington County, Minnesota, described as follows: See Exhibit A attached hereto and made a part hereof, subject to all liens and encumbrances of record including without limitation those identified on Exhibit B attached hereto and made a part hereof, together with all hereditaments and appurtenances belonging hereto. 15 JOHN G. KINNARD & CO. By Its STATE OF MINNESOTA ) ss. COUNTY OF The foregoing was acknowledged before me this day of 1993, by , the of John G. Kinnard & Co., on behalf of the Lender. Drafted by: David T. Magnuson Magnuson & Thole 324 South Main Street, 0260 P.O. Box 438 Stillwater, MN 55082 16 Notary Public • • • • • • EXHIBIT A TO THE QUIT CLAIM DEED Legal Description Legal Description of Golf Course Property: Outlots G, H, J, L and K, Oak Glen, Washington County, Minnesota. 17 EXHIBIT B TO THE QUIT CLAIM DEED Liens and Encumbrances 18 • • • • • EXHIBIT E Bill of Sale KNOWN ALL BY THESE PRESENTS, that John G. Kinnard & Co. ( "Seller "), in consideration of the sum of One Dollar and other good and valuable consideration the receipt and adequacy of which is hereby acknowledged, in hand paid by the City of Stillwater, Minnesota, a Minnesota municipal corporation ( "Purchaser "), does hereby Grant, Bargain, Sell and Convey unto the Purchaser, its executors, administrators and assigns, forever, the following described Goods, Chattels and Personal Property, to -wit: Fixtures, equipment, machinery, furniture, laundry, office, lawn care, and maintenance supplies and equipment and office supplies, if any, presently located on the real property described on Exhibit A attached hereto and used or available for use in the operation1816Xdcfie building located on the real property and owned by the Seller. TO HAVE AND TO HOLD THE SAME, unto the Purchaser, its executors, administrators and assigns, forever, provided however, that the sale and conveyance by Seller evidenced hereby is without representation or warranty or recourse of any kind or character, express or implied, and Purchaser is accepting such property "AS IS" and with all faults. IN TESTIMONY WHEREOF, the Seller has hereunto set its hand this day of , 1993. 19 JOHN G. KINNARD & CO. By Its • • • OPTION AGREEMENT This Agreement, dated as of 19 , (this "Agreement ") is between the City of Stillwater, Minnesota, municipal corporation of the State of Minnesota (the "City ") , and Johnson's Oak Glen Golf, Inc., a corporation duly organized and existing under the laws of the State Minnesota ( "Oak Glen Golf"). Witriesseth that, in consiaeraticn of the mutual covenants hereinafter set forth, the parties hereto recite and agree as follows: Section 1. Definitions. to the City for the option; RECITALS A. Oak Glen Golf presently owns a twenty -seven hole coit course on the real property legally describes on Exhibit A attached hereto ( "Real Property ") in the City, together with related facilities and equipment which are described on Exhibit B attached hereto ( "Personal Property ") (the Real Property and Personal Property hereinafter referred to collectively as the "Golf Course "). L. The purpose of tt:is Agreement is to define and specify the precise terms and conditions under which tale City will purchase the Golf Course from Oak Glen Golf. "Agreement" shall have the meaning provided in the preamble hereto; "City" shall have the meaning provided in the preamble hereto; "Golf Course" shall have the meaning provided in the recitals hereto; "Oak Glen Golf" shall have the meaning provided in the preamble hereto; "Option" shall mean the option granted by the City to Oak Glen Golf to sell the Golf Course to the City on the terms and conditions set forth below; "Option Payment" shall mean the payment from Oak Glen Golf "Peisonul Property" sha i h,n,e the meaning provided in the recitals hereto; • "Purchase Price" shall have the meaning provided in Section 2 Hereto; "Real Pro ert " shall have the meaning provided in the recit&ls hereto; "Term" shall halve the meaning provided in Section 6 hereto; Section 2. Grant of Option, Purchase and Sale. The City hereby grants Oak Glen Golf an option to sell the Golf Course to the City on the terns and conditions set forth below. The City agrees to purchase the Golf Course from Oak Glen Golf at any time during the term of the option upon exercise of the option by Oak Glen Golf. The Purchase Price shall be $3,500,000.00. In addition to the Purchase Price, the City shall release and discharge the GuaraIntors in the attached Exhibit from their obligations as set '',forth in that Guaranty. "r 2.0 As consideration for the option, Oak Glen Golf will pay to the City the sum of $500.00 on execution of this Agreement. Section 3. Closing Date. The closing on the purchase and sale of the Golf Curse shall occur on the date ninety (90) cays from the date Oak Glen Golf notifies the City in writing that it is exercising its option to sell the Golf Course to the City. Section 4. Payment of Purchase Price /Closing Costs. The Purchase Price shall be paic to Oak Glen Golf in cash or immediately available funds on the Closing Date. Oak Glen Golf's only obligation with respect to any recording fees, closing costs and expenses in connection with the purchase and sale hereunaer shal the state deed tax City. All other cc shall be borne by the City. Section 5. Title Documents. Oak Glen Golf shall on the Closing Date provide to the City: 5.01 A Walrranty Deed conveying fee title to the Real Property in the form of Exhibit C attached hereto subject to the encumbrances listed on such Exhibit C and the exhibits thereto and such other encumbrances as the City shall otherwise have consentea to in writing; 5.02 A Bill of Sale to the Personal Property in the form of Exhibit D attached hereto. Section 6. Ter . The option shall have a term that commences on the d hereof and ends on December 31, AW 1 be to pay to the City on the Closing Date, due with respect to the deed delivered to the sts and expenses of closing and recording Section 7. ReEresentations and Warranties. -2- • 7.01 Stanuards for b,uinttnanc: o[ Golf Course. During the term of the option, the portions oi�the Golf Course Property designated as golf courses shall be properly maintained aria shall be used for golf course purposes in accordance with generally recognized standard golf course practices. The minimum level of maintenance for the golf courses shall be the median level of maintenance maintained by the five comparable golf courses located closest to Oak Glen. Comparable golf courses shall be nonmunicipal golf courses with a combination of annual fees, annual installments of assessments and usage fees comparable to the annual fees and usage fees collected by the Proprietor. The City may monitor the maintenance of the golf course during the term of the option. If the City believes that the golf course is not being maintained to the required level, and Oak Glen Golf believes that it is being maintained to the required level, the dispute shall be submitted to binding arbitration before a panel of three arbitrators. All three arbitrators shall be managers of golf courses outside Washington County, Minnesota, but within 50 miles of Washington County. One arbitrator shall be appointed by the City, one arbitrator shall be appointed by Oak Glen Golf and the two arbitrators so chosen shall select the third arbitrator. Arbitration shall be conducted under the rules of the American Arbitration Association. The costs of arbitration shall be shared equally by the City and Oak Glen Golf. If the arbitrators decide that the golf course is not being r„Gintaind to the required level, they may order Oak Glen Golf to bring the golf course up to standards within a specified, but reasonable, period of time. Any orders of the arbitrators shall be final and may be enforced by the City through a court of law. 7.02 The City acknowledges that the Personal Property conveyed as part of the Golf Course on the Closing Date shall be the property listed on Exhibit B and any replacement equipment subject to reasonable use by Oak Glen Golf. 7.03 The City hereby represents and warrants to Oak Glen Golf as follows: a. The City knows of nothing which would prevent or interfere with the City's performance hereunder. b. The City is a municipal corporation duly organized, validly existing under the laws of the State of Minnesota. c. The City has full power, right and authority to execute and deliver this Agreement, along with all other documents and agreements required to be delivered by the City hereunder, and to perform -3- and observe each and ail of. the matters and things proviaed for in this Agreement. The execution and delivery of this Agreement and the performance or observance of the terms thereof have been duly authorized by all necessary aurainistrative and legislative action and do not contravene or violate any provision of law or any charter provision or any covenant, indenture or agreement of or binning upon the City. d. That,no actions, suits or proceedings are pending or threatened, against or affecting the City before any court, governmental or administrative body or agency which would question the validity of this Agreement or of any action taken or to be taken by the City pursuant to or in connection with this Agreement.. 7.04 City Financing. The City: (a) will uthorize the issuance of $3,500,000 of bonds to finance the purchase prior to the execution of the Agreement; (b) will covenant ano agree to take all actions legally authorized and 'necessary to issue the bonds and use the proceeds thereof to cor,piete the purchase of the Golf Course, commencing immediately following receipt of notice from Oak Glen Golf that it is exercising its options; (c) will covenant and agree to proceed with the issuance of the bonds and the purchase of the Golf Course unless it is prevented from doing so by (i) change in and lack of charter or statutory authority, or (ii) litigation or order of a court; (a) will, in the event it violates these covenants, be subject to an action for damages or specific performance. 7.05 All representations ana warranties contained in this Section 7 shall survive the Closing Date. Section 8. Contingency. The City's obligation to purchase the Golf Course will be contingent on the City obtaining a Title Insurance Commitme:lt on the real property in the amount of $3,500,000.00 specifying only standard type exceptions including the Declarations of Covenants and Restrictions on the real property. Section 9. Administrative Provisions. 9.01 All notices permitted or required to be given hereunder shall be in writing and shall be deemed given if -4- 1 • cL.livered personally or by overnight courier service or by telccopy or telegram (promptly confirmed in writing) or three (3) days after having been mailed by certified mail, return receipt requested and postage prepaid, to the parties at the followiny addresses (or at such other address for a party as may be specified by like notice): (a) If to the City: City Administrator City hall 216 North Fourth Street Stillwater, Minnesota 55082 (b) If to Oak Glen Golf Mr. David S. Johnson 1599 McKusick Road Stillwater, Minnesota 55082 9.02 The respective rights and obligations of the parties set forth in this Agreement shall be binding on and inure to the benefit of the parties hereto and their respective successors ana permitted assigns. 9.03 Except as specifically provided for otherwise in this Agreement and except for expenses, losses and damages which are attributable to any breach by a party of its obligations uncer this Agreement, each party shall bear its respective costs and expenses incurred in connection with the preparation of this Agreement ana the consummation of the transactions described herein including, without limitation, all fees and expenses of their respective counsel, accountants, agents and representatives. 9.04 Section headings used in this Agreement are for convenience of reference only and shall not be used in interpreting or construing or affecting the meaning or construction of this Agreement. 9.05 This Agreement may be executed by the parties hereto in any number of counterparts, each of which shall be deemed to be an original but all of which together shall constitute but one and the same instrument. 9.06 If any provision of this Agreement is held to be invalid or unenforceable, such invalidity or unenforceability shall not affect or impair the validity or enforceability of the remaining provisions of this Agreement which shall remain in full force ana effect to the fullest extent permitted by law. -5- 9.07 Any term or provision of this Ayreement may be waived in writing at any time by the party which is entitled to the benefits thereof. The failure of any party at any time or times to require performance of any provision ht.reof shall in no manner atfect such patty's right at a later time to enforce thel, same. No waiver by any party of a condition nor of the breach of any term, covenant, representations or warranty contained in this Ayreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be or construed as a further or continuing waiver of any such condition or breach or a wavier of any other condition or of the breach of any other term, covenant representation or warranty of this Agreement. 9.08 This Agreement constitutes the entire agreement between the parties hereto and supersedes all prior agreements and understandings, both written and unwritten, with respect to the subject matter hereof. There are no representations or warranties, express or implied, of any party hereto relating to the subject matter hereof except as expressly set forth in this Agreement. 9.09 This Agreement shall be governed and construed in accordance with the laws of the State of Minnesota. 9.10 This Agreement is the product of negotiations between the parties, and no provision shall be construed for or against any party by reason of ambiguity in language. 9.11 No inducement or statement of intention has been relied upon by any party hereto which is not embodied in this Agreement, and no party hereto shall be bound by or be liable for any alleged representation, promise, inducement or statement of intent not so set forth. 9.12 This Agreement may be amended or modified only by a written instrument executed by all parties hereto or by their successors and permitted assigns. IN WITNESS WHE&EOF, the, parties have caused this Agreement to be executed in their names by their duly authorized officers as of the date first above written. - CITY OF STILLWATER By: Wallace L. Abrahamson Its Mayor And: Nile Kriesel Its City Administrator • 1 • STATE OF MINNESOTA ) ss. COUNTY OF The foregoing was acknowledged before in this aay of 19 , by Wallace L. Abrahamson and Nile Kries the Mayor and City Administrator, respectively, of the City of Stillwater, a Minnesota municipal corporation, on behalf of the City. STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) The foregoing was acknowledged before me this day of 1 9 , b , the of Johnson's Oak Glen Golf, Inc., a Minnesota corporation, on behalf of the corporation. This Instrument was Drafted by: LAWSON, MARSHALL, McDONALD ,& GALOWITZ, P.A. Lawyers 3880 Laverne Avenue North Lake Elmo, Minnesota 55042 Telephone: (612) 777 -6960 JSM Johnson's C(.k Glen Golf, Inc . , A Minnesota Corporation By: Its: Notary Public -7- Notary Public • OPTION AGREEMENT This Agreement, dated as of , 19 , (this "Agreement ") is between the City of Stillwater, Minnesota, a municipal corporation of the State of Minnesota (the "City "), and Johnson's Oak Glen Golf, Inc., a corporation duly organized and existing under the laws of the State Minnesota ("Oak Glen Golf ") . Witnesseth that, in consideration of the mutual covenants hereinafter set forth, the parties hereto recite and agree as follows: RECITALS A. Oak Glen Golf presently owns a twenty -seven hole golf course on the real property legally described on Exhibit A attached hereto ( "Real Property ") in the City, together with related facilities and equipment which are described on Exhibit B attached hereto ( "Personal Pzoperty") (the Real Property and Personal Property hereinafter referred to collectively as the "Golf Course "). E. The purpose of this Agreement is to define and specify the precise terms and conditions under which the City will purchase the Golf Course from Oak Glen Golf. • Section 1. Definitions. "Agreement" shall have the meaning provided in the preamble hereto; "City" shall have the meaning provided in the preamble hereto; "City Option" shall mean the option granted by Gak Glen Golf to the city to purchase the golf course on certain terms and conditions; "Golf Course" shall have the meaning provided in the recitals hereto; "Oak Glen Golf" shall have the meaning provided in the preamble hereto; "Option" shall mean the option granted by the City to Cak Glen Golf to sell the Golf Course to the City on the terms and conditions set forth below; "Option Payment" shall mean the payment from Cak Glen Golf to the City for the option; • "Personal Property" shall have the meaning provided in the recitals hereto; • "Purchase Price" shall have the meaning provided in Section 2 hereto; "Real Property" shall have the meaning provided in the recitals hereto; "Term" shall have the meaning provided in Section 6 hereto; Section 2. Grant of Option, Purchase and Sale. The City hereby grants Oak Glen Golf an option to sell the Goif Course to the City on the terms and conditions set forth below. The City agrees to purchase the Golf Course from Oak Glen Goif at any time during the term of the option upon exercise of the option by Oak Gien Golf. The Purchase Price shall be $3,500,000.00. 2.01 As consideration for the option, Oak Glen Golf will pay to the City the sum of $500.00 on execution of this Agreement. As further consideration Oak Gien Golf hereby grants to the City the option to purchase the golf course from Oak Gien Goif at any time during the Option Term, set forth in paragraph 6 below for $.'s, 500, k,00. 00 provided however that the City may not exercise its option unless Oak Glen Golf is in default and has received a notice of default on its obligations se=t forth in that certain first mortgage to be obtained on the golf course in favor of John G. Kinnard & Co., Inc. and the default has continued for a period of at least 90 days. The terms and conditions of the sale shall be as set forth in the remaining paragraphs of this Agreement. Section 3. Closing Date. The closing on the purchase and sale of the Goif Course shall occur on the date ninety (90) days from the date the party exercising the option notifies the other party in writing that it is exercising its option to sell the Golf Course to the City. Section 4. Payment of Purchase Price /Closing Costs. The Purchase Price shall be paid to Oak Glen Golf in cash or immediately available funds on the Closing Date. Oak Glen Golf's only obligation with respect to any recording fees, closing costs and expenses in connection with the purchase and sale hereunder shall be to pay to the City on the Closing Date, the state deed tax due with respect to the deed delivered to the City. All other costs and expenses of closing and recording shall be borne by the City. Section 5. Title Documents. Oak Glen Golf shall on the Closing Date provide to the City: 5.01 A Warranty Deed conveying fee title to the Real Property in the form of Exhibit C attached hereto subject to the encumbrances listed on such Exhibit C and the exhibits thereto and such other encumbrances as the City shall otherwise have consented to in writing; -2- • • 5.02 A Bill of Sale to the Personal Property in the form of Exhibit D attached hereto. Section 6. Term. The option shall have a term that commences on the date hereof and ends on December 31, 2000; Section 7. Representations and Warranties. 7.01 Standards for Maintenance of Goif Course. During the term of the option, the portions of the Goif Course Property designated as golf courses shall be properly maintained and shall be used for golf course purposes in accordance with generally recognized standard golf course practices. The minimum level of maintenance for the golf courses shall be the median level of maintenance maintained by the five comparable golf courses located closest to Cak Glen. Comparable golf courses shall be nonmunicipal golf courses with a combination of annual fees, annual installments of assessments and usage fees comparable to the annual fees and usage fees collected by the Proprietor. The City may monitor the maintenance of the golf course during the term of the option. If the City believes that the golf course is not being maintainer: to the required level, and Cak Glen Goif believes that it is being maintained to the required level, the dispute shall be submitted to binding arbitration before a panel of three arbitrators. All three arbitrators shall be managers of golf courses outside Washington County, Minnesota, but within 50 miles of Washington County. Cne arbitrator shall be appointed by the City, one arbitrator shall be appointed by Cak Glen Golf and the two arbitrators so chosen shall select the third arbitrator. Arbitration shall be conducted under the rules of the American Arbitration Association. The costs of arbitration shall be shared equally by the City and Oak Glen Golf. If the arbitrators decide that the golf course is not being maintained to the required level, they may order Cak Glen Golf to bring the golf course up to standards within a specified, but reasonable, period of time. Any orders of the arbitrators shall be final and may be enforced by the City through a court of law. 7.02 The City acknowledges that the Personal Property conveyed as part of the Golf Course on the Closing Date shall be the property listed on Exhibit B and any replacement equipment subject to reasonable use by Cak Glen Golf. 7.03 The City hereby represents and warrants to Cak Glen Golf as follows: a. The City knows of nothing which would prevent or interfere with the City's performance hereunder. -3- • The City: • b. The City is a municipal corporation duly organized, validly existing under the laws of the State of Minnesota. c. The City has full power, right and authority to execute and deliver this Agreement, along with all other documents and agreements required to be delivered by the City hereunder, and to perform and observe each and all of the matters and things provided for in this Agreement. The execution and delivery of this Agreement and the performance or observance of the terms thereof have been duly authorized by all necessary administrative and legislative action and do not contravene or violate any provision of law or any charter provision or any covenant, indenture or agreement of or binding upon the City. d. That no actions, suits or proceedings are pending or threatened, against or affecting the City before any court, governmental or administrative body or agency which would question the validity of this Agreement or of any action taken or to be taken by the City pursuant to or in connection with this Agreement. 7.04 City Financing. (a) will authorize the issuance of $3,500,000 of bonds to finance the purchase prior to the execution of the Agreement; (b) will covenant and agree to take all actions legally authorized and necessary to issue the bonds and use the proceeds thereof to complete the purchase of the Golf Course, commencing immediately following receipt of notice from Oak Glen Golf that it is exercising its options; (c) will covenant and agree to proceed with the issuance of the bonds and the purchase of the Golf Course unless it is prevented from doing so by (i) change in and lack of charter or statutory authority, or (ii) litigation or order of a court; (d) will, in the event it violates these covenants, be subject to an action for damages or specific performance. 7.05 All representations and warranties contained in this Section 7 shall survive the Closing Date. Section 8. Contingency. The City's obligation to purchase the Golf Course will be contingent on the City obtaining a Title -4- • • • STATE OF MINNESOTA ) ss. COUNTY OF The foregoing was acknowledged before me this day of , 19 , by Charles M. Hooiey and Nile Kriesel, the Mayor and City Administrator, respectively, of the City of Stillwater, a Minnesota municipal corporation, on behalf of the City. STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) The foregoing was acknowledged before me this day of , 19 , by , the of Johnson's Oak Glen Golf, Inc., a Minnesota corporation, on behalf of the corporation. This Instrument was Drafted by: LAWSCN, MARSHALL, McDONALD & GALCWITZ, P.A. Lawyers 3880 Laverne Avenue North Lake Elmo, Minnesota 55042 Telephone: (612) 777 -6960 JSM -8- Johnson's Cak Glen Golf, Inc., A Minnesota Corporation By: Its: Notary Public Notary Public • • • EXHIBIT A TO THE WARRANTY CLAIM DEED Legal Description Legal Description of Golf Course Property: Outlets G, H, 3, L and K, Cak Glen, Washington County, Minnesota. 17 • • • Painting of Gazebo M E M O R A N D U M TO: Mayor and City Council FR: City Coordinator DA: April 30, 1993 RE: 1) SUNRISE ROTARY OFFER TO PAINT GAZEBO IN LOWELL PARR 2) TREE PLANTING PROGRAM The Stillwater Sunrise Rotary Club is offering to paint the Gazebo in Lowell Park as part of the Clubs community services work. The Club would do the painting and would ask the City to provide paint supplies. As a member of Sunrise Rotary (and as City Coordinator) I will assure you of a good job. I have talked to Tim Thomsen about the project and he approves. The work would be done in about two to three weeks. Council approval is recommended. Tree Planting Program Last year the City of Stillwater, at the request of the Sunrise Rotary Club, purchased about 100 trees that were distributed by the Sunrise Rotary Club. The trees were given to ISD 834 for planting on their property and to private property owners in areas where tree planting would most benefit the City (in terms of reforestation and beautification). The Sunrise Rotary Club again is requesting that the City purchase between 60 - 100 trees for planting in public or private areas for continuing reforestation and beautification. One of the areas that would be targeted would be the Highlands Development. The cost would be about $1,000 and has been included in the 1993 budget. Council approval is recommended. /71 (/'c • • • SPECIAL MEETING Absent: None STILLWATER CITY COUNCIL MINUTES April 13, 1993 The meeting was called to order by Mayor_ Hooley. Also Present: City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Comm. Dev. Director Russell Public Works Director Junker Recording Secretary Schaubach LEGISLATIVE UPDATE YACHT CLUB LEASE 6 :30 p.m. Present: Councilmembers Bodlovick, Cummings, Kimble, Funke, and Mayor Hooley Press: Mike Marsnik, Stillwater Gazette Others: Paul Glaser and Ed Cain REOUEST FROM LIBRARY Paul Glaser, boiler engineer for the Stillwater Library, presented a request for a new heat exchanger and condensate tank for the library. Council directed Mr. Glaser to obtain three quotes for the new equipment. Ed Cain, Legislative Consultant, updated Council on the status of the bill before the Legislature which includes funding for repair of the levee. He also presented a request for support by the Council of the Radisson Hotel's request for a liquor license for a new hotel downtown. Mayor Hooley excused himself from the discussion and abstained from any vote because of his former relationship with Cub Foods. Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to support the introduction of a bill to the Legislature requesting a liquor license for a new hotel in downtown Stillwater. (Ayes - 4; Nays - 0; Abstain - 1, Mayor Hooley) Motion by Councilmember Funke, seconded by Councilmember Bodlovick to direct the Mayor, City Coordinator, and City Attorney to attempt to negotiate renewal of the lease with the Stillwater Yacht Club, and to require a City fee of $1 per boat launched. (All in favor) Stillwater City Council Minutes Special Meeting April 13, 1993 PARK DEDICATION FROM TARGET DEVELOPMENT Comm. Dev. Director Russell requested direction from Council regarding a park dedication from the developers of a new Target store at the Woodland Lakes site. Mayor Hooley removed himself from the discussion and abstained from any v „±_ F Council discussed the possibility of asking for land adjacent to the new Armory site for possible future development of a new ice arena. Motion by Councilmember Funke, seconded by Councilmember. Cummings to direct the Community Development Director to request a park dedication of property adjacent to the new Armory site from the developers of the :new Target store. (Ayes - 4; Nays - 0; Abstain - 1, Mayor Hooley) 1993 SIDEWALK REPLACEMENT PROGRAM Public Works Director Junker met with Council to discuss a proposed 1993 Sidewalk Replacement Program. Council discussed various assessment alternatives. Motion by Councilmember Kimble, seconded by Councilmember Funke to direct the City's Consulting Engineer to prepare a report comparing various assessment options for implementing the 1993 Sidewalk Replacement Program. (All in favor) REVIEW OF "PROCESS ENGINEERING STUDY" PROPOSALS Council reviewed the three proposals received. Morrison /Walijarvi has withdrawn their proposal. A proposal was received from Grant Thornton for $12,500 and from Tennessen Associates for $8,913. James Tennessen met with Council to f_uurther discuss his proposal. Motion by Counci to approve an agr an efficiency stu Phase III by next member Funke, seconded by Councilmember Kimble ement with Tennessen Associates for Phase I of y, and to request an estimate for Phase II and week. (All in favor) (Council recessed for ten minutes and reconvened at 8:20 p.m.) REVIEW OF CONTRACT CHANGES WITH JUNKER SANITATION Council reviewed proposed modifications to the contract with Junker Sanitation. Motion by Councilmember Funke, seconded by Councilmember. Cummings to accept Item No. 7 as written: the City dump will be 2 • • • • • • Stillwater City Council Minutes Special Meeting April 13, 1993 closed to the public, and there will be no charge to the City for dumping City dumpsters by .Junker Sanitation. (Ayes - 4; Nays - 1, Councilmember Bodlovick) Motion by Councilmember_ Cummings, seconded by Councilmember Funke to pay Junker for delinquent accounts at the time of Certification by the City. (Ayes - 3; Nays - 2, Councilmember Bodlovick and Mayor Hooley) OTHER RUSTNESS Council set a workshop meeting to discuss assessment policy for Tuesday, April 20, 1993, at 4:30 p.m. ADJOURNMENT Motion by Councilmember Cummings, seconded by Councilmember Funke to adjourn the meeting at 10:10 p.m. (All in favor) Submitted by: Shelly Schaubach Recording Secretary City of Stillwater ATTEST: Council discussed the Abramowitz annexation and delayed taking any further action until further discussion with Stillwater Township. Council also discussed a possible consulting contract with Fire Chief Seim upon his retirement. CITY CLERK MAYOR • • • SPECIAL MEETING Also Present: STILLWATER CITY COUNCIL MINUTES April 20, 1993 4:30 P.M. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodiovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Finance Director Deblon Fire Chief Seim City Clerk Johnson Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: Richard Kilty, John DeCurtains. 1. Discussion of Assessment Policy. Council and Staff discussed the proposed Special Assessment Policy for the City, covering assessments for construction and repair of City streets, sidewalks and utilities. Street Reconstruction Including Curb & Gutter. Motion by Councilmember Bodiovick, seconded by Councilmember Kimble to approve an assessment of 50/50 percentage split (approximately $58 a front foot for partial reconstruction and $75 a front foot for total reconstruction) between the property owner and City for partial and total street reconstruction projects. (Ayes - Councilmembers Bodiovick, Funke and Kimble; Nays - Councilmember Cummings and Mayor Hooley). Street Resurfacing. Motion by Councilmember Bodiovick, seconded by Councilmember Kimble to approve an assessment of 80% to 100% (approximately $12.75 a front foot) for the property owner for street resurfacing. (All in favor). Sidewalk Motion by Councilmember Cummings, seconded by Councilmember Funke to approve an assessment of 50/50 percentage split between the property owner and City for sidewalk improvements. (All in favor). Special Consideration Motion by Councilmember Cummings, seconded by Councilmember Funke to approve an assessment policy of Special Consideration for a street or utility system 1 Stillwater City CouncilMinutes April 20, 1993 Special Meeting as follows: If a street does not live up to its expected normal life of twenty years it shall be the City's responsibility to pay for it and not to assess the property owner. Motion by Councilmember Bodlovick to amend the previous motion to allow Staff to submit a recommendation to Council including a formula for assessment of the above mentioned streets based on a street life of twenty years. After further discussion, Councilmember Bodlovick withdrew her motion. (Ayes - 2; Nays - 3, Councilmembers Cummings, Kimble and Mayor Hooley). Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve an assessment policy of "Special Consideration" when determining the proportion of cost to be assessed to benefiting properties, for streets or utilities that deteriorate before a reasonable amount of time has elapsed. Mayor Hooley moved to amend the motion to include a schedule of repair based upon the twenty -year period that a normal street should last under proper care. Mayor Hooley withdrew his motion. (All in favor). • Industrial Park Assessments After a short discussion of Industrial Park Assessments, City Coordinator Kriesel recommended that this item be discussed at a future Council meeting in order to gather more information and Council concurred. 2. Discussion of Mulberry Point Fuel Tanks Fire Chief Seim updated Council on the fuel storage tanks located on the Mulberry Point prop rty and owned by the Stillwater Yacht Club. He consulted with two Contractors who have advised that these tanks be removed and not be returned to their site because of possible pollution problems. Further 1iscussion with Staff included contacting the PCA, qualifying for the Petro Fund, filing the proper reports and renewal of the lease with the Yacht Club. Motion by Councilmember Funke, seconded by Councilmember Cummings to designate May 1, 1993 as the deadline for the return of the two leases from the Stillwater Yacht Club for the Mulberry Point property. (All in favor). Motion by Councilmember Cummings, seconded by Councilmember Funke giving City Staff authority to take action which may be necessary to remove the gas tanks at the Stillwater Yach and to employ a person for launching of boats and filling gas tanks. (Ay0s - 4; Nays - 1, Councilmember Bodlovick). Councilmember Funke H eft the Council Chambers at 6:04 P.M. 2 411 Stillwater City Council Minutes • April 20, 1993 Special Meeting • Motion by Councilmember Kimble, seconded by Councilmember Cummings directing City Coordinator Kriesel, City Attorney Magnuson, Fire Chief Seim and Consulting Engineer Moore to continue monitoring the tank problem at the Stillwater Yacht Club, to contact the Pollution Control Agency, in order to qualify for the Petro Fund, to work with the Stillwater Yacht Club on the potential problems, making sure everything is taken care of as necessary. (All in favor). Councilmember Funke returned. 3. Discussion of Flexible Benefits Program. Finance Director Deblon presented information and costs related to the adoption of a Flexible Benefit Plan using pre -tax dollars for medical care and dependent care expenses. This plan would have to be established in accordance with IRS Section 125. Motion by Councilmember Kimble, seconded by Councilmember Funke to give concept approval to the Flexible Benefit Plan, directing Ms. Deblon to review this item further and present her findings to Council for final approval. (All in favor). • 4. Discussion of City Attorney's Retainer Mayor Hooley initiated discussion of an increase of the retainer for the City Attorney due to the many special projects for which he is providing advice to Staff and Council. Discussion followed. Motion by Councilmember Kimble, seconded by Councilmember Funke directing City Coordinator Kriesel to re- examine the City Attorney's entire contract package to determine a fair compensation for special projects. (All in favor). RECESS Motion by Councilmember Funke, seconded by Councilmember Kimble to recess the meeting at 6:32 P.M. (All in favor). ATTEST: CITY CLERK 3 MAYOR • • REGULAR MEETING Absent: None Also Present: Press: Others: STILLWATER CITY COUNCIL MINUTES April 20, 1993 The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Comm. Dev. Director Russell Public Works Director Junker Library Director Bertalmio City Clerk Johnson Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Mark Herwig, St. Croix Valley Press 1 7:00 P.M. Art Palmer, Dennis Sullivan, Wally Abrahamson, Richard Kilty, Jim Huntsman, Roberta Opheim, Rick Nordquist, Mr. & Mrs. Orville Pung, Andrew Kass, Don Theisen, Jim Laskins. APPROVAL OF MINUTES Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the Minutes of the Regular Meeting of April 6, 1993, with a correction on page 4, Item No. 4, under "Purchase of 3/4 Ton Pickup Truck" with the vote to read "All in favor" and approval of the Recessed Meeting'Minutes as presented. (All in favor). INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Meritorious Service Commendation for Officer Douglas Swanson. Mayor Hooley presented Officer Douglas A. Swanson with a Meritorious Service award. 2. Tom Warth - Discussion regarding possible establishment of Sister City with Jinja, Uganda. Mr. Warth made a presentation requesting Council approval for the City to become a sister city to Jinja, Uganda. Tom Phillips, Sec. /Treas. of the Stillwater Lions Club also spoke in favor of the City becoming a Sister City. He stated the Lions Club has already become acquainted with the City of Jinja. Mr. Warth stated he would form a committee, report back to Council and notify the City of Jinja of Council action. Stillwater City Council Minutes April 20, 1993 Regular Meeting Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adopt the appropriate Resolution accepting Jinja, Uganda as a Sister City to the City of Stillwater. (Resolution No. 93 -10) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 3. Dennis Sullivan - Concerns regarding use of empty lot for hazardous activities. Mr. Sullivan, 1315 So. Everett St., stated concerns regarding people playing golf and flying mechanical airplanes on the property across the street from him at W. Orleans & Highland Rd. City Attorney Magnuson stated it is the obligation of the property owner to police that property and advised Mr. Sullivan to contact the property owner. 4. Washington County Commissioner Abrahamson County Commissioner Wally Abrahamson was present -to answer any questions regarding County govjernment. STAFF REPORTS 1. Public Works Director - No report. 2. Community Development Director - No report. 3. Consulting Engineer,- No report. 4. Library Director - Approval of contraci with Brady Mechanical Services, Inc. for installation of Condensate tank Ft Library. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble authorizing Brady Mecharical Services, Inc. to replace the condensate tank at the Library at a cost of $1,850. (All in favor). Approval of contract with Northwestern Service, Inc. for repair of Heat Exchanger at Library Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the repair of the heat exchanger at the Library in the amount of $2,500. (All in favor) . Approval of items frkom Library 1993 Capital Budget Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the request of Library Director Bertalmio to purchase 1993 Capttal Budget items in the amount of $2,848.25 including the following: (All in favor). 1 Paperback Spinner 1 Chair, 1 Video Rack, 1 Microfiche /film. PUBLIC HEARINGS 2 • • Stillwater City Council Minutes April 20, 1993 Regular Meeting 1. This is the day and time for the Public Hearing to consider a Special Use Permit to conduct a theatrical production in a 40 ft. by 60 ft. temporary tent structure located at 501 No. Main St. in the CBD, Central Bus. Dist., Case No. SUP /93 -19, MaryLou Meagher - Gammans, Applicant. Notice of the hearing was published in The Gazette on April 12, 1993 and mailed to affected property owners. Mr. Russell explained the request is for a temporary tent structure which will be up for one month on a trial basis for a Shakespeare Theatre. He listed six conditions of approval recommended by the Planning Commission. Marylou Meagher - Gammans, Dean Seal and Harvey Dahlen were present to answer any questions. It was stated they would not be in conflict with the "Music on the Waterfront" occasions. Mayor Hooley closed the public hearing. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve, on a trial basis, a Special Use Permit to conduct a theatrical production in a 40 ft. by 60 ft. temporary tent structure located at 501 No. Main St. in the CBD, Central Bus. Dist., Case No. SUP /93 -19, as conditioned, Marylou Meagher - Gammans, Applicant. (All in favor). STAFF REPORTS (Continued) • 5. - Police Chief Code Enforcement Officer - Motion by Councilmember Kimble, seconded by Councilmember Bodlovick directing the City Coordinator to review the request of Police Chief Beberg for a Code Enforcement Officer in terms of manpower available and to report to Council. (All in favor). • Permanent employment of Scott Parker as Police Officer Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution for permanent employment of Scott Parker as Police Officer. (Resolution No. 93 -69) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None Hiring a Full -Time Police Officer Motion by Councilmember Kimble, seconded by Councilmember Cummings authorizing Police Chief Beberg to proceed with the necessary steps in the employment of a full -time Police Officer. (All in favor). UNFINISHED BUSINESS 1. Possible second reading of an ordinance creating Chapter 22.06 of the City Code creating conditions tor appointment to City Boards & Commissions. 3 Stillwater City Council Minutes April 20, 1993 Regular Meeting Motion by Councilmember Kimble, seconded by Councilmember Funke to have a second reading and enactment of an ordinance creating conditions for appointment to City Boards & Commissions. (Ordinance No. 771) Ayes - Councilmembers Badlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None - Council directed Staff to study policy and forms for application on City boards and commissions. 2. Solicitation for Bids for Sale of Sims' House. City Attorney Magnuson explained that the City should designate a minimum bid of $80,000 for this house, which includes City expenses for condemnation. Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to approve the bid documents for the Sims property at 410 No. Fourth St., and direct Staff to advertise for bids. (All in favor). 3. Possible Approval of Contract for Process Re- engineering Study. Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution approving the contract for the Process Re- engineering Study with Tennessen Associates, subject to changes recommended by the City Attorney and execution by Mayor and City Clerk. (Resolution No. 93 -71) Ayes - Councilmembers Bddlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 4. Feasibility Report for Sidewalk Construction in Junior High School & Pine St. Area, L.I. 294. Mr. Moore presented an explanation of the Feasibility Report for the above project which covers construction of sidewalks on the following streets: Holcombe St. from Churchill to Hancock. Hancock St. from Sixth to Fourth South Sixth St. from Orleans to Hancock Marsh St. from Sixth to Third Pine St. from Greeley to CSAH 5 and further explained the estimated costs -- the Jr. H.S. area would be approximately $42,883 and Pine St. area is $79,466. He added that Pine St. may be eligible for MSA funding. Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the appropriate resolution accepting the Feasibility Report for sidewalk construction in the Jr. High Area and Pine Street Area, L.I. 294 and ordering a public hearing for 18, 1993. (Resolution No. 93 -72) 4 • • Stillwater City Council Minutes April 20, 1993 Regular Meeting • • Ayes - Councilmembers Bodiovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 5. Discussion of 1993 Sidewalk Improvement Project. City Coordinator Kriesel initiated discussion of this item, listing regulations which must be followed in order to use "Day Labor ", which would include the 429 Process. Motion by Councilmember Cummings, seconded by Councilmember Funke to adopt the appropriate resolution directing Short - Elliott- Hendrickson, Inc. to prepare a Feasibility Report for the Sidewalk Improvement Program, L.I. 274. (Resolution No. 93 -73) Ayes - Councilmembers Bodiovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None NEW BUSINESS 1. Promotion of Richard Nordquist to Licensed Sewer Maintenance Worker. Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution promoting Richard Nordquist to Licensed Sewer Maintenance Worker. (Resolution No. 93 -73) Ayes - Councilmembers Bodiovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 2. Report from Prison Task Force & request for matching funds for a Prison Reuse Study. - Mr. Russell reported that Roberta Opheim is the City representative on this Task Force, which is composed of representatives from various agencies. He added that this site is on the National Register of Historic Places. Ms. Opheim further addressed the interest in this valuable historic site and the need to conduct a reuse study which the Minnesota Historic Society Preservation Office estimates at a cost of $8,000. They would fund 50% of the study with a local match of $4,000. Council discussion followed with the recommendation that the Task Force seek funding from other sources and offered to work with them on this process. Council recessed for five minutes and reconvened at 8:55 P.M. Council Workshop - Tuesday, April 27, 1993 at 5:00 P.M. Council set a workshop meeting for Tuesday, April 27 at 5:00 P.M. with Bonestroo, Rosene, Anderlik & Associates, Engineers. 5 Stillwater City Council Minutes April 20, 1993 Regular Meeting 3. Request from Richard Zimmerman & Andrew Kass, Erickson Post, for right turn approval off of County Rd. 5 tor commercial development just north of Orleans. Richard Zimmerman an Andrew Kass, representing the Erickson Post, explained the need for right turn access for vehicular ingress and egress to a proposed commercial project site along County Road #5. Originally, a condition was placed on the site that all access should be off Orleans St. because of congested traffic conditions on County Road 5. A median will be constructed preventing left turns. Mr. Russell discussed the commercial development and stated the use is consistent with the PUD plan. Motion by Councilmember Funke, seconded by Councilmember Cummings to give concept approval for a right -turn access off County Road 5 for vehicular ingress and egress to thg proposed Erickson Post development. (All in favor). Motion by Councilmember ( Kimble, seconded by Councilmember Funke to remove the subdivision condition requiring the access provision off Orleans St. for the Erickson Post development. (All in favor). Jim Huntsman - Concerns regarding possible annexation of property along Co. Rd. 64. Mr. Huntsman addressed concerns regarding the above item, stating that Washington Co. acquired ownership of the parcels so as to provide wetland mitigation or a site for disposal of soil for the reconstruction of McKusick Road /Co. Rd. 64. Mr. Russell stated the City's petition for annexation will not proceed at this time and the City is attempting to keep open communication with Stillwater Township and the County. 4. Consideration of pur of land from Chicago Northwestern & Sioux Railroads. Mr. Russell addressed this issue, summarizing action to date. The City will pay approximately $60,000, including closing costs with the funds to come from the Lowell Park Fund. The Dock Cafe will pay $47,000 and the Boat & Packet Co., $11,000. Motion by Councilmember imble, seconded by Councilmember Bodlovick to adopt the appropriate resoluti n authorizing the purchase of property from the Chicago Northwestern and Soo Line Railroads, with the Dock Cafe and Boat & Packet Co., with the City's portion to be $60,000 using the Lowell Park Fund; and authorizing Mayor and Clerk to sign. (Resolution No. 93 -74) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 5. "Open Signs" in Downtown Area. 6 • • • Stillwater City Council Minutes April 20, 1993 Regular Meeting 7. Correcting Assessment on Minnesota Zephyr Parcel. City Attorney Magnuson explained the reasons for this correction, wherein the County Auditor spread the assessment against the City portion after part of the parcel was sold to the Minnesota Zephyr. Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution correcting the assessment on the Minnesota Zephyr property. (Resolution No. 93 -75) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None • Mr. Russell explained that Downtown businesses felt that their "Open" signs and other methods were needed in order to inform the public they were open for business. After much discussion with the business owners and Downtown Council, they drafted a recommendation to amend the Sign Ordinance to permit open signs in the Downtown with certain restrictions. Motion by Councilmember Kimble, seconded by Councilmember Funke to have a first reading of an ordinance amending the Sign Ordinance to permit "Open" signs in the Downtown Area subject to certain conditions. (All in favor). 6. Change Order No. 2, South Main Lift Station. Motion by Councilmember Funke, seconded by Councilmember Kimble to approve Change Order No. 2 for the valves & pump replacement for the South Main Lift Station. (All in favor). STAFF REPORTS (Continued) - Community Development Director Legislation Requesting an Additional Liquor License Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution requesting legislation to obtain another liquor license in the Downtown Area. (Resolution No. 93 -76) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None Improvement of Highway 36 /County Road 5 Intersection Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution encouraging the State of Minnesota to improve the intersection of Highway 36 /County Road 5, with consideration of temporary stop signals. (Resolution No. 93 -77) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 7 Stillwater City Council Minutes April 20, 1993 Regular Meeting Legislative Consultant Update on Funding for Levee Wall Ed Cain, Legislative Consultant, presented an update on matching funds form the State for the reconstruction of the Levee Wall. He stated the bill has passed the House committee and will come up next week in the Senate. CONSENT AGENDA Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the Consent Agenda of April 2Q, 1993, as follows: (All in favor). 1. Directing Payment of Bills (Resolution No. 93 -68). Ayes - Councilmembers Bodlovick; Cummings, Funke, Kimble and Mayor Hooley. Nays - None 2. The following Contractor's Licenses: Ritzer Excavating, Inc. Excavators Renewal 919 So. Fifth Ave. Stillwater, Mn. 55082 Rumpca Sewer & Water, Inc! Excavators Renewal 700 Pullman Ave. St. Paul Pk, Mn. 55071 Teske House Painting 1806 No. Broadway Stillwater, Mn. 55082 Timm Excavating 3128 20th Ave. Wilson, Wi 54027 Total Pool Co., Inc. 13481 No. 60th St. Stillwater, Mn. 55082 Painting Renewal Excavators New Install. Swim. Pools New 3. Ratify Council Poll of April 13, 1993 Re: Approval of 1993 lease with Stillwater Yacht Clubs Ayes - 4; Nays - 1, Councilmember Bodlovick. 4. Ratify Council Poll of April 15, 1993 Re: Approval to submit lease to Stillwater Yacht Club at 1992 rate. All in favor. 5. Planning Commission Rules & Procedures. 6. Set Public Hearing date of May 4, 1993 for the following Planning Cases: 8 • Stillwater City Council Minutes April 20, 1993 Regular Meeting • 11 a. Case No. V/93 -17 - Variance to the frontyard setback requirement (30 ft. required, 12 ft. requested) & the slope development standard (no development on slopes over 12 %) for construction of a 20 ft. by 24 ft. attached garage at 118 Lakeside Dr., located in the RB, Two - Family Residential Dist. & Bluffland /Shoreland Dist., Michael & Sheryl Meyer, Applicants. b. Case No. SUP /93 -18 - Special Use Permit to conduct a sales office for fitness equipment above an existing garage at 222 W. Cherry St. in the RB, Two - Family Residential Dist., Jeffrey H. Palmer, Applicant. c. Case No. /V/93 -20 - Subdivision & Variance to the lot width requirement (75 ft. required, 74 ft. 17 in. proposed) for a minor subdivision of a 22,244 sq. ft. lot into two lots of 11,122 sq. ft. located on Lots 3 & 4, Block 34, Carli & Schulenburg's Add. (1600 block of No. First St.) in the RA, Single Family Residential Dist.; Robert E. & Sandra J. Walters, Applicants. - d. Case No. SUB/93 -21 - Minor Subdivision of a 76,625 sq. ft. lot into two lots of 38,500 sq. ft. & 37,125 sq. ft. located at 1030 W. St. Croix Ave. in the RA, Single - Family Residential Dist., Doug Flory, Applicant. e. Case No. SUP /V/93 -22 - Variance to the rearyard & sideyard setback requirements for the conversion of an existing garage into a second residential structure located at 119 W. Chestnut St. in the RB, Two- Family Residential Dist., John S. Larson, Applicant. COUNCIL REQUEST ITEMS Discussion of Annexation proceedings and communication with Stillwater Township Councilmember Bodlovick presented letters from Stillwater Township Clerk, Pat Bantli, stating that all County Board members received the letters, regarding the annexation petition, addressed to County Board Members in December and March. Mayor Hooley stated that recently, communication has improved with Stillwater Township officials. Councilmember Kimble noted that the City of Stillwater has held up their annexation petition until the Council has had a chance to study the issues regarding the proposed annexation further. ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Funke to adjourn the meeting at 9:43 P.M. (All in favor). ATTEST: CITY CLERK 9 MAYOR Stillwater City Council Minutes April 20, 1993 Regular Meeting Resolutions: No. 93 -68 - Directing Payment of Bills. No. 93 -69 - Permanent employment of Officer Parker No. 93 -70 - Accepting Jinja, Uganda as a Sister City. No. 93 -71 - Approval of Process Re- engineering Study. No. 93 -72 - Accepting Feasibility Report & set Public Hearing for May 18, 1993 for Pine St. & Jr. H.S. sidewalks, L.I. 294. No. 93 -73 - Promotion of Richard Nordquist. No. 93 -74 - Purchase of Railroad property with Dock Cafe & Boat & Packet Co. No. 93 -75 - Correcting Assessment on Minn. Zephyr property. No. 93 -76 - Requesting Legislature for another Liquor License. No. 93 -77 - Requesting Mn/DOT to improve intersection of Hwy. 36 & Co. Rd. 5. 10 • City of S tiVhoten, LAA tonesota Cektttteate o f QApptceetatton pnesented to CAPTAIN ROBERT BARTHOL STILLWATER FIRE DEPARTMENT WHEREAS, on October 10, 1988, the Stillwater Fire Department responded to the scene of a fire at 500 South Fourth Street; and WHEREAS, Captain Robert Barthol of the Stillwater: Fire Department was requested to respond to this fire to investigate the cause and origin of the fire; and WHEREAS, after 10 hours of on- the -scene investigation gathering physical evidence and several weeks of working with the State Fire Marshall`s office and insurance investigators and interviewing all of the concerned suspects and parties (which was done on his own time) it was determined that the fire was of a incendiary nature; and WHEREAS, on January 25, 1993, the case went to civil trial and with Robert Barthol's thoroughness in instructing the firemen to prepare statements regarding their role in the fire and his excellent job in testifying and investigating the fire he saved the insurance company a substantial amount of money; and Whereas, Captain Robert Barthol, is hereby commended for his actions in the intense investigation of the fire and his thoroughness in instructing the firemen to prepare statements regarding their role in the fire loss and his expert testimony at the trial. • • of L 5-11 bosakr v Lx S 5 c, oc c- / - (5/1 0 3O ,- 1 9t:ar c,-,-oliv/ci/c,trci ,6 i t IJC 1 ,0 0 tit ( cl 1 p-ti(ffn,5,5 /0%) - ro I, • "4"- , di C- 3 i cif, c,0 o- ( /C //1 _.1 co KL.- t -)// I ix Sc 7/;41 t? A d J/1162-V-)b e/ri _S 3 /0 )() 0 nqi,,t6 C— )O's 6L 1 ) /1 5A-c;',6 • • • 11 DATE: APRIL 29, 1993 PUBLIC HEARING ITEMS: Water THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PLANNING COMMISSION PUBLIC HEARINGS The following actions were taken at the Planning Commission meeting of April 12, 1993 that affect City Council review at this meeting. ITEM NO. 1. V/93 -17 - This item should be continued to the Council meeting of June 1, 1993. 4. SUB /93 -21 - This item should be continued to the Council meeting of June 1, 1993. 5. SUP /V/93 -22 - This item was withdrawn before the Planning Commission meeting. Council should pass a motion accepting withdrawal. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • • PLANNING APPLICATION REVIEW CASE NO. SUP /93 -18 Planning Commission Meeting: April 12, 1993 Project Location: 222 West Cherry Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: Jeffrey H. Palmer Type of Application: Special Use Permit PROJECT DESCRIPTION A Special Use Permit to conduct a sales office for fitness equipment out of a second story of a residential structure. DISCUSSION: The proposal is to conduct the sales of fitness equipment out of a second story of a garage. The applicant has stated that a majority of his business would be over -the- phone. He would take orders, pick up his product at a warehouse location in Downtown Stillwater and make the delivery. He has also stated there would occasionally be customers coming to his home. This would be by appointment only. There is parking in the driveway. CONDITIONS OF APPROVAL: 1. No more than two (2) customers per week are allowed to the home. 2. All cars shall park on site. 3. No signage is allowed. 4. This permit shall be reviewed on a complaint basis. RECOMMENDATION: Approval as conditioned. FINDINGS: The proposed use will not be injurious to the neighborhood or otherwise detrimental to the public welfare and will be in harmony with the general purpose of the Zoning Ordinance. ATTACHMENTS: - Application form. - Site Plan PLANNING COMMISSION RECOMMENDATION: Approval. Case Fee Paid __l _ " CASE NUMBER Date Filed _ 3 1 )-7 7 /_73 PLANNING ADMINISTRATIVE FORM Street Location of Property: o?o?a (4). eiLk e7 ST 13c4. 4 A Pr rd ,�og.tN L.; n G e F C vest y b r. .o ,c"T Loga1 Description of Property: r Se &lc of sa 8LK. Fa eE„j)o,c.TN o,, A. _ Owner: Name - -.Tc" ---k-74 �',y Address -S AME 44 4 Phone: Applicant (if other than owner): Name Address Phone: Type of Request: ___ Rezoning ___ Approval of Preliminary Plat Special Use Permit ___ Approval of Final Plat ___ =__ Other Description of Request: .0 ec_ 45 & # 141 c.- 42i' / / r,1 S E�ctj pfylc�, _ 4 l mks - . Q�� '` / tf ue4 - 6C-C %tor giae-e&d4 - 337(0 Signature of Applican Date of Public Hearing: _j. NOTE: Sketch of proposed property and structure to be drawn.on b • this form or at - tached, showing the following: 21 8�.93�� 1. North direction. '�' 2. Location of proposed structure on lot. ' MAR ; gg3 4.7 3. Dimensions of front and side set - backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. PAID ,J, CITY OFSTILLWATEiR STILLWATER, 6 JINN. bl Approved ___ Denied ___'by the Planning Commission on (date) subject to the following conditions: Approved ___ Denied ___ Comments: (Use other side), by the Council on subject to the following conditions: • • • • • • S' /77046/7/ o CI • PLANNING APPLICATION REVIEW CASE NO. SUB /V/93 -20 Planning Commission Meeting: April 12, 1993 Project Location: 1600 block of North First Street Comprehensive District: Single Family Zoning District: RA Applicant's Name: Robert and Sandra Walters Type of Application: Variance and Subdivision PROJECT DESCRIPTION Variance to the lot width requirement to subdivide 22,244 square foot lot into two lots. DISCUSSION The request is to subdivide a 22,244 square foot lot into two lots of 11,122 square feet each. The proposed lot meets the minimum 10,000 square foot lot area requirements and the 100 foot lot depth requirement. Seventy five feet width is required for each lot, 74.17 feet is proposed, resulting in a .83 inch variance for each lot. • The applicant has included with his application a house plan that would be constructed on the north lot. The house plan would have to be modified to accommodate the westward slope of the lot. • FINDING: The proposal is not consistent with the lot size zoning requirements and large lot character of the area. CONDITION OF APPROVAL: 1. The site contours shall be maintained with the development of both lots (no major grading). ATTACHMENTS PLANNING COMMISSION ACTION: Denial. April 1, 1993 Dear City of Stillwater Planning Commission, The enclosed papers contain our request to : 1) Split one city lot roughly 150' x 150' into 2 Tots Briefly here is the important data: 2) Request a variance of less than one foot in the width of the 2 Tots - from 75' to just over 74' Lot dimensions fast 148.33' (North 1st St. side) South 149.95' West 148.35' North 149.97' Average lot width = 148.34', 74.17' after split The variance in width if for 0.83' less than the 75' minimum. (10 ") Total lot sq /ft is 22,244; 11,122 per lot after the split. I've enclosed pictures of the lot and a sheet describing the home we'd like to build. The appraised value would be consistent with the neighborhood. If you have any questidns please contact me at 439 -8784, or call the Walters. Thanks for your consideration in this matter! • • • • VRcANT SAND • T 1 er35 ` • i LOT r1,!2l t7 DOT 1 t�1 -�- 1`17.971---> E-- 1 1-10)5E Z40 S9 i}oosE Rr c.ErrsT o 5/6 FRoat 47 148,33 NorM sr ST CASE NUMBER PLANNING ADMINISTRATIVE FORM i(oxx �T C Street Location of Property: , Legal Description of Property: i `T 3 DL-� 3+ C/ .L) 4 Sc APP TION Owner: Name Address 68 r E; 'f? .5/ -ti0 3 L i eR /S%/ C A �'t ,Q Applicant (if other than owner): Name Address 113c0 Nf' OY- /ILL At Type of Request: ___ Rezoning Special Use Permit _Variance I<E 1: 01 ISJOiZI.f , ___ .Approval of Preliminary Plat ___ Approval of Final Plat .!_'Other si.n� /e « cif .5/ Description of Request; (-2 -6-1E c • te-1 4 J -ert-i-ce6e cin4st-d: ect6.71-4 ,(et A ./Le t following conditions: • • Comments: (Use other side), Signature of Applic t :��� Date of Public Hearing: NOTE: Sketch of proposed property and structure to be drawn.on tached, showing the following: 1. North direc ion. 2. Location of proposed structure on lot. 3. Dimensions of front and side set - backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location o: adjacent existing buildings. 7. Other information as may be requested. Approved ___ Denied ___ by the Planning Commission s Case Number 9; "Z vG Fee Paid __ ./L Date Filed ( //1/ 3 Phone: 9" - 'G' 9 Phone: 9..3 on CO OF STILLWA I rg s STILL WAT �� cj , ` (date) subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the 6 0 4/89'r3 N o.e ?4' / ¢9 97 1 I K I 4 1 m PARCEL 3 1 Z2,248 *. Fr. 1 / ■ C_____ . - A/w o w/2 -.WA' "2or-r N r. I k 1 1 1 t n 1 h 1 // �i7J i -' e ;e4J 4 ,�f1C,4 GG7 "'WO. 'x74 7 /. /N awe., {/Ae Tv / #P z SY 0 E2v (ww /V.9. SEC'a ST. ./ ¢._ fi ri 4 /z 99, , H lot /PESOz UT /OA/ /Fe 4 /69 12ee Ms. 3 7/ , , I h Al /44.9.94. 9 /.. _ � v, /¢9., - 1 .4"e r L,..' •. 9.43 /--4T i } 7 o/r VAC. ..9750i/CE 3T: -+ >i 4 a NO9 •1 /^G ` - '"� M /¢9. !S , I N. /+r9.ss 9.43 1 ,e. /So r .N ',vv. S nows I; ; Cry , I3 gCEL / n 3 30 a Nt _ o , 1. fl ��" 1 6 / o o / r dF tK /,tess. ,ear O 0 Fie /775 /6 dFa ^r, \, ° o �r /r °� ° / /4,C'CEL .Z * ' 94 r a/ N . F /6,4 69Sq, Fl. f l /449 49/ Aiwa Xos/ % 2 M /4 =9.9¢ - b, , : -. 49. 94 3 o.'.,v?• NB9' /¢ "d /1 Z99.6%9 - 300 1} j DTI2 OferOr, f V O Ga 044 OES�s, /$ -0 1 ''> I fe. 6o ,evo F_ <. SF ^/o / % : ^ $9'Wt, 0.3'* I D.v, /:t m O 1 J7'Wt, �I 1. ., d. G �t ........ (Ti7PED) V '•' & x X3 1 1 II i t S89 '/6'Z -- M z 99.8¢ Rev. Note: 2 -13 -87 Added sheet 2, proposed parcel 1 & 2 descriptions. BMS • • ,e sow' , 99. 94 A T M. /+9.97 N P 3 91'e °N I 1 L 4 oN% • P2,244 3.00' F,vo 37 7447 /. /n. Cava. V,O '. .TYM/Pee Sr CZ /N 2v ',ve No . F..ess sr. E. t1 Date Nov. 29, 1983 Reg.No 13774 • 1 " =60' I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. Agier.a, • 1976 Sq. ft. • 484 sq. ft. garage • 4 bedrooms • 2'/2 baths The WILLIAMSBURG is a classic colonial style home with a spacious floorplan, including an open kitchen with a center island, an expansive family room, formal living and dining areas, and an attached double garage with a separate mud room. There are four bedrooms upstairs, including a master bedroom with a large walk -in closet and a private bath. It's a comfortable and functional hoine with lots of windows for a bright and cheerful interior environment. MILES HOMES • PLANNING APPLICATION REVIEW • CASE NO. SUP /V/93 -22 • Planning Commission meeting: April 12, 1993 Project Location: 119 West Chestnut Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: Jeffrey Anderson Type of Application: Variance and Special Use Permit PROJECT DESCRIPTION: A Special Use Permit and a Variance for the restoration of a Carriage House and the addition of a residential unit. DISCUSSION The proposal is to restore a Carriage House and allow for a second residential unit above the accessory structure.. Presently, the main house is a duplex; however, the applicant is restoring the home for a single family use. Two residential units on this 25,200 square foot lot does meet the lot area requirements for this zoning district. The Carriage House garage on the first level will provide the parking for both units. No on- street parking is recommended because the property is adjacent to Fourth Street which is quite narrow. The Variance requests are to the sideyard setback (thirty feet required, less than five feet proposed) and to the rearyard setback requirement (five feet required, less than five feet proposed) for this reconstruction project. CONDITIONS OF APPROVAL: 1. Any residential parking shall remain on -site. RECOMMENDATION: Approval. FINDINGS: The proposal meets the intent of the Zoning Ordinance. ATTACHMENTS: - Survey - Elevation of Carriage House - Floor Plan - Letter from John S. Larson. PLANNING COMMISSION ACTION: Accepted withdrawal. JOHN LARSON & ASSOCIATES ARCHITECTS 760 QUINNELL AVE. NO. LAKELAND, MN 55043 TEL. 612.436.839 3 9 April 1993 Mr. Steve Russell Community Development Director City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mr. Russell: Mr. and Mrs. Jeff Anderson have asked me to inform you that they would like to withdraw their request for the addition of an additional floor containing an apartment to their detached garage /carriage house. Should you have any additional questions concerning this request, please feel free to contact me. Sincerely, :) 1 1 rAL. ( .;;2 AAR- John S. Larson, AIA • • • • so Date: April 12, 1993 Time: 7:00 p.m. STILLWATER PLANNING COMMISSION MINUTES Members Present: Gerald Fontaine, Chairman Glenna Bealka (,at 7:45), Dorothy Foster, Rob Hamlin, Jay Kimble, Kirk Roetman, Darwin Wald, and Don Valsvik Steve Russell, Comm. Dev. Director Ann Pung - Terwedo, Planner Absent: Duane Elliott APPROVAL OF MINUTES Motion by Darwin Wald, seconded by Don Valsvik to approve the minutes of March 8, 1993, as submitted. Carried 7 -0. PUBLIC HEARINGS • 1. Case No. V/93 -17 - A Variance to the frontyard setback requirements (30 ft. required, 12 ft. proposed) and the slope development standard (no development on slopes over 12%) for the construction of a 20 ft. by 24 ft. attached garage at 118 Lakeside Drive, in the RB, Two Family Residential District/ Bluffland /Shoreland District. Michael and Sheryl Meyer, property owners, presented the request. They bought the house in September. The home currently has .a tuck -under garage but it is accessed by a steep slope which gets dangerous in the winter. They wish to build a garage at street level and will no longer use the tuck-under. Theirs is the only house in the neighborhood without a street -level garage. Rob Hamlin stated that a hardship is shown in this case because of the topography of the lot. There are six recommended conditions of approval. Mr. Meyer asked for clarification of No. 8 prohibiting tree cutting or trimming. Mrs. Weiss, neighbor directly across from the applicants, stated that she understands their need to build a new garage, but it will block her only view of the river unless a large pine tree is removed from their yard. The ,applicant stated that the tree is half on his propery and half on the neighbor's property. Steve Russell stated that this tree could be cut down because it is outside the setback from the bluff1ine. Mr. Hamlin stated that the feels this is not the best location Stillwater Planning Commission April 12, 1993 for the garage, and it would be more aesthetic if built further back from the street. He asked about making an effort to obtain a variance from the DNR to build the garage closer to the bluff. Mr. Russell stated, that it is difficult to get a variance from the DNR, especiallY1 in this sensitive area. A variance of eight feet would be required to build the garage flush with the house. Application to the DNR could cause a delay of several months. The applicant stated he would also prefer to have the garage farther back. Mr. Russell suggested that this case be continued to next month's meeting in order to get the DNR's official position. Two varances would be required from the DNR: the garage would be built on a slope greater than 12% and it would be closer to the bluff]ine than allowed. Motion by Rob Hamlin, seconded by Darwin Wald to continue Case No. V/93 -17 to next month's meeting with plan modification for an opinion by the DNR. Motion carried 7 -0. Jay i'. i l(Ibl t? recelrflrllt'rlde that tli- u ew plan c:0 to i n a : 1,..: r i pt i c ri of landscaping to screen the garage from the river and other details to make the plan as attractive as possible. 2. Case No. SUP /9:-18 - A Special Use Permit to conduct a sales office for fitness equipment at 222 West Cherry Street above an existing garage. The property is located in the RB, Two Family Residential District. Jeffrey H. Palmer., owner, presented the request. He is starting a new business sdtting up home gyms and selling free weight equipment. He has warehouse space downtown, and most of his business will be held there, but he will occasionally have customers come to his house. There is space for two cars to park in front of the garage. He has a signed statement from the two most affected neighbors who have no objections. There are four recommended c o n d i t i o n s of approval which the applicant agrees to. There were no comments from the audience. Mr. Palmer clarified that the house is in the RB district. Motion by Dort Vaisvik, seconded by Dorothy Foster to approve the Special Use Permit as conditioned. Carried 7 -0. 3. Case No. SUP /93 -.19 - Special Use Permit to conduct a theatrical production in a 40 ft. by 60 ft. temporary tent structure. The property is located at 501 North Main Street in the CBD, Central Business District. Mary Lou Meagher- Gainmans presented the application. She stated that parking will be in the public lot and on the streeet. She is also hoping the many local residents will walk downtown. Others would probably park at the south end of town and spend the day downtown, walking to the north end for the performance. Miller • • • • • • Stillwater Planning Commission April 12, 1993 Excavating has offered to level the arta and bring in a load nE dirt or gravel. The tent will have risers, and some hay bales for the children, and a canvas floor. She hopes to be able to put a 6' by 10' sign up on May 15. The tent will be in use for one month sometime between June 15 and August 15. She is hoping to develop this into a local professional theatre company with summer -long performances in the Future. There are three recommended conditions of approval. Ann Pung- Terwcd;_ recommended two additional moral conditions: StaEf reviewa1 at the end of the season with a report for the file; and a plan for next ear submitted tted i h 1994. Russell suggested ._ y._. t! ,y Marc_! ��? .l M[ R._rs ~e ,1 ;u�,ge ,tF�r a 3xt , condition: The Special f?�e Permit rn1 i`.. approved 1 f�j. a one- month - Special iL period between June 15 and August 15, 1993. The applicant stated that concessions may be sold at the performances, and she hopes to find a high school business or theatre group willing to take on this responsibility. There were no comments from the public. Motion by Rob Hamlin, seconded by Darwin Wald to approve the Special Use Permit with six conditions as recommended. Under discussion, Mr. Valsvik stated that this request is placing further demands on downtown parking, and noted that there is currently a housed theatre at the south end of town which is trying to make a profit. Mr. Hamlin stated he is glad to see increased activity at the North end of town. Mr. Kimble stated that the parking problem is not as serious at the North end. The vote was taken and the motion carried 7 -1 (D. Valsvik opposed) 4. Case No. SUB /V/93 -20 - A Variance to the lot width requirement (75 ft. required, 74.17 ft. proposed) for a minor subdivision of a 22,244 square foot lot into two lots of 11,122 square feet.. The property is located on Lots 3 and 4, Block 34, Carli and Schulenbur.g's Addition (the 1600 block of North First Street) in the RA, Single Family Residential District. The request was presented by Robert Walters, current owner, and Ken Bjorlin, who has a purchase agreement on the property and has requested the subdivision. He plans to build a 2 -story colonial, 2,000 sq. ft home in the $150,000 price range on one lot, and hold the second lot for possible future development. Bob Fritts, 1575 N. 2nd Street, whose property borders the lot on the Southwest, stated he is strongly opposed to the subdivision. He stated that most neighboring lots are 100 feet with nice homes. He believes all abutting property values will be affected. Cindy Tibetts, 1524 N. lst SL. asked if Mr. Bjorlin would be living i n the new house and whether he w i l l be selling the other Stillwater Planning Commission April 12, 1993 property. She is concerned that IL will become rental property, which would not be conducive to the character of the neighbor- hood. She also fosees potential problems building into the steep site, and is greatly concerned about runoff. She asked what, if any reseach has been done as far as excavating, retaining walls, etcH She also was concerned about the colonial style of home because of the height. She stated that two small homes on these lots would be detrimental to property values. Mary Malmquist, 1605 N. 2nd St., stated that there is a covenant on these lots with a height restriction of 28 feet from the center o f the street. Ross Anderson, 1603'N. 1st Street, across the street from the lots, stated he is also opposed to the request. Marie Olsen, River Heights Drive and No. lst St., is opposed. Lit; oitrqq to thf ct, that space and topography. He is also concerned about erosion control and drainage. The applicant stated that this will not be rental property; he will be building to sell the home, but it will be owner- occupied. He plans tO deal with the runoff problem. Bob Brown, 1611 N. lst St., is opposed. Mr. Russell stated that, because of the public comments, it would be within reason for the Commission to request further information on topography, drainage, etc. to consider the request. Motion by Don Valsvik. to table the Subdivision request until more details, including a topographic survey, are available. Seconded by Rob Hamlin. During discussion, most members indicated they were not in favor of this request. Mr. Valsvik amended the motion to deny the subdivision request. Rob Hamlin seconded the amendment. Motion carried 8-0. It was noted that the applicant could reapply for the subdivision if he could bring information detailing how the house would fit on the topography. 5. Case No. SUB/93-21 - A minor subdivision of a 75,625 sq. ft. lot into two lots of 38,500 sq. ft. and 37,125 sq. ft. The property is located at 1030 W. St. Croix Avenue in the RA, Single Family Residential District, Bev Flory, owner, pc,sented the equest, She questioned whether_ unimproved St. Cruix Avenue was indeed a City street, There was also discussion regarding the cost of connection to City services, and the loe7ation of the existing drain field. Because of the number of unarered questions, both the Commission and • • Stillwater Planning Commission April 12, 1993 applicant agreed to continue this request: to the next meeting. Motion by Don Valsvik, seconded by Rob Hamlin to continue Case No. SUB/93-21 to the May 10 meeting for further clarification. carried 8-0. fl-se No. 311P /V/93 - - ?2 - Mo :Ion by Darwin Wald, s er'nndod by Rob Hamlin Lo approve tile applicant's nt's regoest for withdrawal - !-h .s t ar r ied 8-0. OTHER BUSINESS Review of Ordinance establishing the Zoning Board Steve Russell explained that the City Council has established a Zoning Board and certain planning applications will have only a one -step process. The decisions of the Board can be appealed to the City Council by anyone. Motion by Don Valsvik, seconded by Rob Hamlin to recommend approval of the Zoning Ordinance Amendment. Carried 3-0. Review draft Planni.no Commission Rules and Procedures Mr. Russell explained that the rules of the Commission are being established in writing because the Commission will be under more public scrutiny when the Zoning Board becomes effective. The Commission amended Article VI, No. 2 to state that the Chair will abide by Roberts Rules of order in deciding on all points of order and procedure during the meetings. Review of modification to development program for Development District #1 for Junior Hiah reuse oroiect. Motion by Don Valsvik, seconded by Kirk Roetrnan to adopt the resolution finding the City's modification of the development program for Development District No. 1, the modified tax increment financing plans for Tax Increment Financing District Nos. 1 through 5, and Lhu proposed tax increment financing plan for proposed Tax Increment Financing District No. 6, all located therein, to be consistent with the Comprehensive Plan of the City. Roll call vote was taken. Carried 8 -0. ADJOURNMENT Motion by Rob Hamlin, seconded by Darwin Wald to adjourn the meeting at 8:30 p.m. Carried 7 -0. Snbmi tted by: i Shelly Schaubach Recording Secretary • • TO: Mayor and City Council FR: City Coordinator DA: April 30, 1993 RE: ASSESSMENT POLICY M E M O R A N D U M The enclosed assessment policy includes the changes that were made by the Council at the April 20, 1993 workshop. The changes involve only the assessment rates for the cost of street reconstruction and for sidewalk improvements (the assessment rate will be 50 percent of the cost). The only other change relates to the assessment rate for improvements in the Industrial Park Area. The rate staff is recommending is $9,800 per acre. The rate has been determined by comparing street assessment rates for previous projects in the Industrial Park area and by also considering the opportunity to "set aside" (or capture) MSA funds for city -wide infrastructure work in order to reduce the amount of tax levies that will be needed to pay for street improvements. For example, L.I. 271 - extension of Curve Crest Blvd. (from Washington Avenue West to its terminus) was the latest street construction project in the Industrial Park. The property owners were assessed $9,832 per acre for the street improvements (not including sewer and water utilities which is a separate cost). This was consistent with past assessment policy and allowed the City to set aside approximately $30,000 of MSA funds for future projects. The proposed assessment rate would provide a fair assessment and would also allow the City to capture additional MSA funds to help finance city -wide projects. I can discuss this further with you at the meeting. • ASSESSMENT POLICY STATEMENT CITY OF STILLWATER ADOPTED 1993 -/y DRAFT//c,3 Section I - General Policy Statement 1 Section II - Methods of Assessment 4 Section III - Improvement Type and Cost Apportionment 11 Section IV - Assessment Conditions 13 Section V - Supplemental Assessment Policy Guidelines 15 Section VI - Definitions 18 Exhibit "A" Summary of Actions and Resolutions 20 TABLE OF wir l r L • • • • • SECTION I - GENERAL POLICY STATEMENT A. PURPOSE The purpose of this Assessment Policy is to provide a fair and equitable manner of recovering and distributing the cost of public improvements. While there is no perfect assessment policy', it is important that assessments be implemented in a reasonable, consistent and fair manner. There may be exceptions to the Assessment Policy when unique situations or circumstances exist which may require special consideration and discretion by the City Council. Therefore, the assessment policy is intended to serve as a guide for a systematic assessment process in the City of Stillwater. B. PROCEDURE C. ASSESSMENT CRITERIA CITY OF STILLWATER ASSESSMENT POLICY FOR LOCAL IMPROVEMENTS The procedures used by the City of Stillwater ( "City ") for levying special assessments are those specified by Minnesota Statutes which provide that all or a part of the cost of improvements may be assessed against benefitting properties. The procedures for local improvements are summarized in Exhibit "A ". While establishing the authority by which communities may proceed to construct public facility projects, the statutes provide no guide as to how costs are to • be apportioned. Therefore, it is the responsibility of the local legislative body to establish a fair and reasonable method by which properties will be assessed. Three basic criteria must be satisfied before a particular parcel can be validly assessed. They are: 1. The land must have received special benefit from the improvement. 2. The amount of the assessment must not exceed the special benefit. 3. The assessment must be uniform in relation to the same class of property within the assessment area. The primary test for determining the validity of a special assessment is whether the improvement for which the assessment was levied has increased the market value of the property against which the assessment operates in at least the amount of the assessment. It is important to recognize that the actual cost of extending an improvement past a particular parcel is not the sole determining factor in determining the amount to be assessed. An exception might be a project initiated by a single property owner /developer where market value increase may not be a relevant factor given the nature of the improvement. Another test for determining the validity of a special assessment is whether the assessment is based on a uniform method for all like classes of property. For example, the use of a front foot assessment for some properties and the use of a per lot assessment for other properties of the same class for a related improvement could result in a non - uniform assessment rate which could mean the assessment would be set aside or could be thrown out by the courts. D. INITIATION OF IMPROVEMENTS Public Improvements may be initiated in the following manner: 1. Council Initiated. The City Council, on its own motion and without petition, may order the improvement on at least a 4/5 vote of the City Council. However, the City must still follow all statutory provisions related to the local improvement process. 2. Property Owner Petition. The City Council may decide, by simple majority, on an improvement after receiving a petition for said improvement from the owners of not less than 35 percent (35%) of the properties abutting on the streets named in the petition as the location of the improvement. In addition, all owners of real property abutting upon any street named as the location of any improvement may petition the City Council to construct the improvement and to assess the entire cost against their property. In the latter case, the City Council may, without a public hearing, adopt a resolution determining such fact and ordering the improvement. However, it is advisable to conduct public hearings on the improvement to avoid misunderstanding by the petitioners and to also inform the general public about the nature of the project. Proper waiver of assessments and /or agreements should be obtained from each property owner affected by the improvement. 3. Developer Request. A developer who is the owner of all the property within the prposed subdivision may petition the City Council to construct the i improvement and to assess the entire cost against the developer's prbperty pursuant to Minnesota Statutes. In such event, the City may, without a public hearing, adopt a resolution determining such fact and ordering the improvement. However, a developer's agreement, including a valid and enforceable waiver of assessments if appropriate, shall be negotiated and executed prior to said authorization. It may also be advisable to conduct public hearings on he improvement to avoid misunderstanding by the petitioners and to also inform the general public about the nature of the project. E. PROJECT COSTS Project costs shall include, but not be limited to, the following: 1. Construction costs (day labor or contractual). 2. Engineering and consulting fees. 3. Administrative fees. 4. Right -of -way acquisition /condemnation costs. 5. Legal fees. 6. Capitalized interest. 7. Financing costs. 2 • • • • • • The entire project shall be considered as a whole for the purpose of calculating and computing an assessment rate. However, project costs for work of a dissimilar nature (i.e., where a project contains different types of work such as street resurfacing in one project area and street reconstruction in another area) shall be calculated separately and assessed separately according to benefit received. If City staff has doubt as to whether or not the costs of the project may exceed the special benefits to the property, the City Council should obtain such appraisals as may be necessary to support the proposed assessment. Appraisals may be obtained anytime after the improvement has been ordered including prior to actually awarding the bid or entering into a contract for the work. The City Council may also conduct assessment hearings and actually adopt the assessment roll anytime after the improvement hearing and before a contract for the work is awarded. The Assessment Policy, in brief summary, consists of six (6) main sections addressing General Policy Statement, Methods of Assessment, Improvement Type and Cost Apportionment, Assessment Conditions, Supplementary Guide section and a Definition section. A summary of actions and resolutions is also included as Exhibit "A ". SECTION II - METHODS OF ASSESSMENT The nature of an improvement determines the method of assessment. The objective is to choose an assessment method which will arrive at a reasonable, fair and equitable assessment which will be uniform upon the same class of property within the assessed area. The most frequently recognized assessment methods are: the unit assessment, the front footage assessment and the area assessment. Depending upon the individual project, any one or a combination of these methods may be utilized to arrive at an appropriate cost distribution. City staff will consider all methods and weigh their applicability to the project and present a recommendation to the City Council in the form of a mock assessment roll (or rolls). A description of each assessment and its corresponding policy application is presented. A separate section (Section III) will identify the appropriate matchup of method with a specific type of project and analyze why each is generally usea. a. Unit Assessment. A unit assessment shall be derived by dividing the total project cost by the number of Residential Equivalent Density (RED) units in the project area. A RED unit is defined as a single family resicential unit. All platted and unplatted property will be assigned RED unit values equivalent to the underlying zoning. When the eXisting land use is less than the highest and best permitted use, the Council may consider the current use as well as the full potential of land use in determining the appropriate number of RED units. Otherwise, the following RED chart will apply on a per unit basis, subject to adjustment by the Council for any inequities: Single family 1.00 RED Duplex 1.00 RED Condominium 0.80 RED Multifamily (3 units or more) 0.80 RED Townhouse 0.80 RED Commercial RED units = SAC units Industrial RED units = SAC units The unit approach has proven to be the best method in those instances whereby the improvement largely benefits everyone to the same degree and the cost of the improvement is not generally affected by parcel size. b. Area Assessment. The assessable area shall be expressed in terms of the number of acres or the number of square feet subject to assessment. When determining the assessable area, the following considerations will be given: 1. Pondirg Assessment Consideration. Lakes, ponds and swamps may be considered a part of the assessable area of a parcel. However, the property owner has the option of providing a storm water ponding easement to the City for the land under the lake, pond or swamp if integrated into the storm water management systet. If such ponding easement is accepted based upon its 4 • • • • • functional integration into the storm water management system, a reduction in area equal to the area of the easement for the lake, pond or swamp will be subtracted from the gross area assessment of the parcel. Lots utilizing a ponding area for the purpose of density credit shall be charged for that area within the portion of the easement necessary to meet minimum lot standards. 2. Road Right -of -Way Assessment Consideration. Up to 20 percent (20%) of the gross acreage may be deducted for street right - of -way purposes within unplatted parcels of five acres or more depending upon the parcel configuration. Parcels of less than five acres may not qualify and may be assessed full acreage. The reason for this size restriction is that, in most instances, parcels of less than five acres cannot support an internal public road system. 3. Park Dedication Assessment Consideration. When park land is dedicated as part of a residential development, as required by Subdivision Code - Chapter 31.06, the developer shall not be assessed an acreage charge on the portion of land dedicated. G. Front Footage Assessment. The actual physical dimensions of a parcel abutting an improvement (i.e., street, sewer, water, etc.) shall NOT be construed as the frontage utilized to calculate the assessment for a particular parcel. Rather, an "adjusted front footage" will be determined. The purpose of this method is to equalize assessment calculations for lots of similar size. Individual parcels by their very nature differ considerably in shape and area. The following procedures will apply when calculating adjusted front footage. The selection of the appropriate procedures will be determined by the specific configuration of the parcel. All measurements will be scaled from available plat and section maps and will be rounded down to the nearest 1/2 foot dimension with any excess fraction deleted. Categorical type descriptions are as follows: 1. Standard lots 2. Rectangular variation lots 3. Triangular lots 4. Cul -de -sac lots 5. Curved lots 6. Irregularly shaped lots 7. Corner lots 8. Flag lots 9. Double frontage lots 10. Large tracts The ultimate objective of these procedures is to arrive at a fair and equitable distribution of cost whereby consideration is given to lot size and parcels are comparably assessed. 1. Standard Lots. In this instance, the adjusted front footage for rectangular lots will be the actual front footage of the lot. The frontage measured shall be the lot width at the front lot line. 150' MAIN AVENtE 50' 90' 2. Rectangu Variation Lots. For a lot which is approximately rectangular and uniform in shape, the adjusted front footage is computed by averaging the front and back sides of the lot. This method is used only where the divergence between front and rear lot lines is 20 feet or less. NAN AVENUE 90' 70' A • B A B uo' 80' 3. Triangular Lots. For a triangular shaped lot, the adjusted front footage is computed by averaging the front and back lot lines. The measurement at the back lot line shall not exceed a maximum distance in depth of 150 feet. 40' 130' AVENUE 40' 120' MAIN 100' A B C 6 Adj. Front Footage EXAMPLES Lot A - 50' Lot B - 90' Adj. Front Footage EXAMPLES Lot A - 90 + 110 = 100' 2 Lot B - 70 + 80 = 75' 2 Adj. Front Footage EXAMPLES Lot A - 100 + 40 = 70' 2 Lot B - 40 + 130 = 85' 2 Lot c - 120 + 0 = 60' 2 • • • • • 4. Cul -de -Sac Lots. The adjusted front footage for those lots that exist on cul -de -sacs will be calculated at the midsection of the lot'at the most reasonably defined and determinable position. This line will be computed by connecting the midpoints of the two side lot lines. Or, if the lots are similar in nature and configuration, a common lot width, such as the standard set back of 30, may be assigned based upon an evaluation of typical lots within the subdivision. 5. Curved Lots. In certain situations such as those where lots are located along meandering trail system streets, read patterns create curvilineal frontages. In such instances, the adjusted front footage will be the width of the lot measured at the midpoint of the shortest side lot line. C;O A B - -- 78' 110' Adj. Front Footage EXAMPLES Lot A - 75' Lot B - 110' Lot C - 80' Adj. Front Footage EXAMPLES Lot A- 70' Lot B - 90' Lot C - 150' 6. Irregularly Shaped Lots. In many cases, unplatted parcels that are legally described by a metes and bounds description are irregular and odd shaped. The adjusted front footage will be calculated by measuring the lot width at the 30 foot building setbacklline. Adj. Front Footage MAIN AVENUE ExAMPLEs 140' 125' Lot A - 115' Lot B - 140' Lot C - 125' A B 7. Corner ' i Lots. a. On a corner lot, 100 percent (100 %) of the adjusted front footage of the short side will be assessed and 35 percent (35 %) of the adjusted front footage of the long side will be assessed for improvements benefitting the respective sides. The length of the property sides and not the orientation of the principal building shall determine adjusted front footage in this case. A series of lots (two or more) under common ownership shall be considered as one parcel or lot for determining which is the short or long side of a property. However, this shall only apply to series of lots on which only one principal building is situated. ',.',3 t ' 1 w 1 1 1 ' ,R B 1 A B ' 125' 150' i 100' • MAN AVENUE (SIDE 1) 8 C Adj. Front Footage EXAMPLES Lot A- Side 1= 43.75' Side 2 =95' Lot B- Side 1 =87.5' Side 2 =125' • • • b. General Commercial Zoned Corner Lots. No allowance relief will be granted because of the higher inherent property value associated with improved traffic frontage and greater visibility along business district and industrial park intersections. The adjusted front footage shall be the entire frontage measured along the setback line comprising the building envelope. Lot A - 280' 1 Lot B - 390' i 8 I 1 I 1 00 251 01 h1 - -' L - 27 s' O 300' MAN AVENUE 8. Flag Lots. Properties which utilize a narrow private easement or maintain ownership of access to their property exceeding a minimum length of 125 feet, thereby having a small frontage on a street, will be assigned an adjusted front footage of 80 feet. This dimension is consistent with the subdivision ordinance which prescribes such length as the minimum lot frontage along a public roadway. The adjusted front footage for flag lots whose driveway access is under 125 feet will be measured at the building setback line from the access terminus. :o MAIN AVE. I 1� ' o I, LLi Q A ii 170' B Adj. Front Footage EXAMPLES Adj. Front Footage EXAMPLES Lot A - 80' Lot B - 90' 9. Double Frontage Lots. If a parcel, other than a corner lot, comprises frontage on two streets and is eligible for subdivision, then an adjusted front footage assessment will be charged along each street. For double frontage lots lacking the necessary depth for subdivision, only a single adjusted front footage will be computed. Adj. Front Footage MAIN AVE. MAIN AVE. ExAHPLEs no' 8d a r A N 110 10 N 8 Lot A - 220' Lot B - 80' • • • SECTION III - IMPROVEMENT TYPE AND COST APPORTIONMENT A. Street Reconstruction Including Curb and Gutter. The cost of street reconstruction shall be recovered by the adjusted front footage method. The front footage rate shall be determined by dividing one -half (1/2) of the project cost by the total number of adjusted front feet in the project area. The remaining cost shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. B. Street Resurfacing. Street resurfacing is commonly known and referred to as street overlaying whereby a new bed of road material such as bituminous is installed over an existing paved road to a specific thickness. Assessments shall be determined by the adjusted front footage method. An assessment rate of $12.75 per front foot shall be assessed for street resurfacing. The assessment rates shall be adjusted from time to time based on the Engineering News Record Index. The remaining cost shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. C. Sidewalk. Sidewalk improvements may be done in conjunction with a street reconstruction or as a separate project. In any event, 50 percent (50 %) of the cost of sidewalk improvements shall be assessed to benefitted properties on a front footage basis. D. Sealcoating. Sealcoating shall be treated as a general maintenance expense and shall be paid from the City's current operating funds. No assessments will be levied for sealcoating projects. E. Sanitary Sewer and Water Mains. Repair and replacement of sewer or water main is usually done in conjunction with a street reconstruction project and the cost of this work should be included as part of the total major street project cost and should also be considered to be included in the rate assessed for street reconstruction. If it is determined that the repair and replacement work results in a greater benefit to some properties and not to others, the Council should consider establishing a different assessment rate based on the benefits received. F. Sanitary Sewer and Water Trunk Improvements. Trunk sewer and water mains are usually designed to carry larger volumes of flow than are necessary within an immediate property area in order to serve additional properties beyond the area of their immediate placement. Therefore, 100 percent (100 %) of the cost of trunk improvements will be assessed on a unit basis to all properties within a district deemed to be benefitted from the trunk improvements. G. Sewer and Water Services. Individual sewer and water services benefit only 11 the properties they serve and 100 percent (100 %) of their cost shall be assessed to the property for which they are installed. H. Drainage Improvements. Storm drainage and ponding/basin systems are usually constructed to serve a specific drainage or "watershed" district. The cost of drainage improvements shall be 100 percent (100 %) assessed to the properties within the drainage district. The cost may also be levied on an ad valorem tax basis to the properties within the district as provided by Minnesota Statutes. Storm sewer reconstruction normally takes place together with street reconstruction projects and the costs shall be assessed in accordance with the assessment policies related to street improvements. I. Special Consideration. Special consideration shall be given to the "age" of a street or utility system when determining the proportion of cost to be assessed to benefitted properties. If it is necessary to reconstruct or resurface a street or perform major repair /replacement work on sewer and water utilities before a reasonable amount of time (15 to 20 years for resurfacing, 20 to 25 years for partial reconstruction and 25 to 30 years for total reconstruction) the assessment shall be calculated on a pro -rata basis. The remaining cost shall be recovered by means of the general ad valorem property tax paid by the entire community or by other funds that may become available to the City for infrastructure cost recovery. J. Industrial Park Assessments. The Industrial Park is generally bounded by Orleans Street to the north, Greeley Street to the east, CSAH County Road 5 to the west and Highway 36 to the south. The following assessment methods shall be used for Industrial Park improvement projects: 1. Area Assessment - a. Total or partial street reconstruction projects b. Water and sewer mains c. Storm sewer /drainage. d. Trunk sanitary sewer. 2. Unit Basis - a. Sewer services b. Water services One hundred percent %) of the cost of improvements shall be assessed to benefitted properties xcept that the assessment for street construction costs shall not exceed 1-g00 per acre. 12 • • • • SECTION IV - ASSESSMENT CONDITIONS A. Term of Assessment. The term of special assessments shall normally be for a ten (10) year period. However, in some cases the project costs could warrant either shorter or longer terms. For example, sidewalk improvements undertaken separately may be assessed for over a five (5) year period because the costs are usually nominal (under $2,000). On the other hand, some major reconstruction projects where several types of improvements are involved could lead to a very high assessment which could create a financial hardship if assessed for a ten (10) year term. A fifteen (15) to twenty (20) year term may be appropriate in this case. In any event, the assessment term should never exceed the potential life of the improvement. B. Interest Rate. The interest rate charged on assessments for all projects financed by debt issuance shall be one and one -half percent (1-1.2%) greater than the net interest rate of the bond issue or debt used to finance the improvement. This is necessary in order to ensure adequate cash flow when the City is unable to reinvest assessment prepayments at an interest rate sufficient to meet the interest cost of debt or when the City experiences problems of payment collection delinquencies. Interest on initial special assessment installments shall begin to accrue from the date of the resolution adopting the assessment. Owners must be notified by mail of any changes adopted by the City Council regarding interest rates or prepayment requirements which differ from those contained in the notice of the proposed assessment. C. Payment Procedures. The property owner has five available options when considering payment of assessments: 1. Tax Payment. If no payment is undertaken by the property owner, then special assessment installments will appear annually on the individual's property tax statement for the duration of the assessment term. 2. Full Payment. No interest will be charged if the entire assessment is paid within 30 days of the date of adoption of the assessment roll. 3. Partial Payment. The property owner has a one -time opportunity to make a partial payment reduction of any amount against his /her assessment. This option may only be exercised within the 30 -day period immediately following adoption of the assessment roll. 4. Prepayment. The property owner may at any time prior to November 15 of the initial year, prepay the balance of the assessment with interest accrued to December 31 of that year. The property owner may also choose to pay the remaining assessment balance at any time, with the exception of the current year's installment of principal and interest. 13 D. Appeals Procedures. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the city clerk's office prior to the assessment hearing or presented to the presiding officer at the hearing. The property owner may appeal an assessment to District Court by serving notice of the appeal upon the Mayor or city clerk within 30 days after the adoption of the assessment and filing such notice with the District Court within 10 days after service of the appeal upon the Mayor or city clerk. E. Reapportionment Upon Land Division. When a tract of land against which a special assessment has been levied is subsequently divided or subdivided by plat or otherwise, the City Council may, on application of the owner of any part of the tract or on its own motion, equitably apportion among the various lots for parcels in the tract all the installments of the assessment against the tract remaining unpaid and not then due if it determines that such apportionment will not materially impair collection of the unpaid balance of the original assessment against the tract. The apportionment shall be done on the same basis as the original assessment unless another method of apportioning can be done with the owner's acceptance and if the apportionment will not materially impair collection of the unpaid balance of the assessment against the tract of land. In any case, the City Council may require furnishing of a satisfactory surety bond in certain cases as specified in Minnesota Statutes Section 429.071, Subd. 3. Notice of the apportionment and of the right to appeal shall be mailed to or personally served upon all owners of any part of the tract. F. Senior Citizen Deferral. Chapter 56.05 of the Stillwater City Code allows the City Council, at its discretion, to defer the payment of any special assessment for 1Dcal improvements constructed by the City when it determines by a t1ree- fifths (3/5) vote that the property being assessed is homestead property and that one or more of the owners of the property is sixty -two (62) years of age or over and that the payment of the assessment would be a hardship for the owner thereof. The interest for senior citizen deferral shall be at the same rate that the City sets for other property owners for the improvement. 14 • • • • • SECTION V - SUPPLEMENTAL ASSESSMENT POLICY GUIDELINES A. Areas Partially Served by Utilities. Any tract of land, lot or parcel whereby a project improvement, such as a sewer or water lateral or ending street terminus, does not extend fully past or beyond the property shall be considered served, benefited and assessed accordingly. The current special assessment shall be subject to an adjusted front footage not to exceed 150 feet and a maximum current acreage of 2.5 acres, provided said assessment does not exceed the special benefit conferred upon the affected property. If an improvement benefits, non - abutting properties which may be served by the improvement when later extensions or improvements are made but are not initially assessed, the City may reimburse itself for all or part of the costs incurred by assessing those non - abutting properties at the time of the later extensions or improvements. However, proper notice must be given of that fact at the time of making the extensions or improvements to the previously unassessed non - abutting properties. The City may also establish "hookup" charges to recover costs of sewer and water main improvements not initially assessed. B. Preliminary Plat Consideration. Land could be considered for assessment based on preliminary plat consideration. This consideration will occur only when the following scenarios exits: (1) the City Council has approved a preliminary plat, and (2) a public hearing ordering the improvement project has not yet occurred. In the event this exists, assessment frontages may be calculated based upon the proposed lot configuration within the preliminary plat. Road right -of -way within the proposed street alignment will not be subject to assessment. C. Tax Exempt Property. Other than land under City ownership, there are three categories of tax exempt properties. Said properties shall be assessed as follows: 1. Churches and schools shall be assessed in the same manner as commercial and industrial zoned property, as long as the assessments do not exceed the special benefits conferred. Acreage assessment shall be based upon the gross acreage of the site. Adjusted front footage shall be similarly calculated along the building setback line in its entirety. 2. State land is normally exempt from assessment unless otherwise negotiated or agreed upon by the affected state agency. 3. County land is subject to assessment and shall be assessed in the same manner as commercial and industrial zoned property, as long as the assessments do not exceed the special benefits conferred. D. Municipal Property Assessments. City owned property is divided into three classifications for the purpose of determining assessment participation. They are: 1. Public facility land 2. Public right -of -way 15 3. Park land Public facility property is defined as land utilized for public buildings such as city halls, fire halls, libraries, maintenance garages, municipal parking lots, etc. Public facility property within a project area will participate in the total assessable cost of an improvement and will be treated in the same manner as any other benefited parcel. Public right -of -way property consisting of all City acquired easements, subject to fee title, for the specific purpose of utility placement or street construction will be exempt from assessment. Park land assessment eligibility is further categorized according to the following descriptions: 1. "Community Parks" are characterized by a higher degree of intense public use and are relatively large in area size. They are normally associated with athletic events and sporting activities, i.e., softball, football, baseball, hockey, etc. Park lands of this nature will be subject to assessments. Because community parks provide citywide benefit, the cost of these assessments shall be recovered be a special l' upon the ad valorem taxes. 2. "Neighborhood ,Parks" accommodate open space objectives within residential development and are passive in use as indicated by such features as playground structures. Because neighborhood parks are commonly used by the immediate residents of the area, such park land will not be assessed if it comprises less than 25 percent of the aggregate project area. Larger parks representing an area grater than 25 percent of the aggregate project area shall participate in the assessment process in the same manner as community parks. 3. "Parkland Dedication" is required either in the form of cash in lieu of land or a land grant. The developer shall be responsible for the payment of all special assessments existing at the time of dedication. Depending upon the amount of land involved, the development shall not be assessed trunk acreage for that portion exceeding the minimum percentage dedication requirement for park purposes. E. Tax Forfeiture Assessments. When a parcel of tax forfeited land is returned to private ownership, and the parcel is benefited by an improvement for whigh special assessments were cancelled because of the forfeiture, the City may, upon notice and hearing as provided for the original assessment, make a reassessment or a new assessment as to the parcel in an amount equal to the amount remaining unpaid on the original assessment. F. First Serve Situations. If the plans of the City and a developer coincide in regard to utility installations on certain properties, the plans of the City shall receive first consideration. In that event, the City may, upon notice and hearing, assess all unplatted parcels according to this Policy 16 • • • • • • if the improvements are approved prior to hardshell consent of the unplatted properties. G. New Subdivisions 1. The improvement costs of new subdivisions shall be the sole responsibility of the property developer except consideration shall be given for assessing any other properties that receives special benefit from the improvements. H. State Aid Participation. 1. Residential Improvements - Residential lots abutting and having access to collector streets (streets which are designated as part of the City's Municipal State Aid System and qualify for state aid funding) shall be assessed the residential equivalent of a standard City street, normally consisting of a 30 foot paved roadway within a 50 foot right -of -way. This cost shall be determined by the City Engineer during the preparation of the feasibility report. The difference in cost shall be reimbursed by applicable state aid funds. In no event shall the assessment exceed fifty percent (50 %) of the project cost. 2. Industrial Park Improvements - Land abutting and having access to streets in the industrial park shall be assessed in accordance with Section III, J, whether or not the street is designated MSA. Any MSA funds received by the City for work in the Industrial Park shall be "pooled" and used to offset the cost of the street improvements within the Industrial Park Area. 17 SECTION VI - DEFINITIONS Adjusted Front Footage Assessment The dollar amount charged against a property receiving an improvement benefit. Condominium Drainage District Lateral Multifamily Nuisance Abatements The number of feet actually utilized in calculating an assessment for a particular property. This may differ from the actual front footage of the property. Individual ownership of a unit in a multi- unit structure (similar to an apartment building). A spacial relationship exists whereby the individual owns the actual air space within the physical confines of the unit but not the barrier walls themselves. An area defined by the City Engineer which shall form the physical boundaries where benefit exists within a storm sewer project. Property to be included within a district shall be all land which contributes to storm water runoff, as well as land serving as a collector basin for storing such water. Natural geographical features normally form these boundaries. A lateral sewer is designated to collect the sewage from a project area for conveyance to a trunk facility. A water lateral is sized to provide water in sufficient volumes and pressure as required t serve a defined project area. A structure of more than two units, the primary purpose of which is to provide rental or leased living space to the general public. Building characteristics include common hallways for access purposes and a common parking lot. The elimination of a nuisance whereby the City acts on behalf of the property owner as authorized by ordinance to eliminate problems such as junk, weeds, dead trees, etc. The City may collect the charges for all or any part of the cost of eliminating any such nuisance by levying a special assessment against the property benefited. Oversizing A pipe which is designed and constructed larger and /or deeper than necessary to serve 18 • • • • • • Public Improvement Townhouse Utility Improvement Area a specific project area. A project undertaken by the City under the authority granted in MSA 429.021 for the purpose of installation of improvements such as street, curb and gutter, sewer, water, etc. A public hearing shall be conducted to determine the necessity and common good of the project as it affects the community. Upon authorization, the City will proceed with construction and administration of the project. Single family attached units in structures housing three or more contiguous dwelling units, sharing a common wall, each having separate individual front and rear entrances; the structure is that of a row -type house as distinguished from multiple- dwelling apartment buildings. A defined area within which all properties are deemed to have been served by an important project and are considered to receive the benefit. 19 SUMMARY OF SCHEDULE OF ACTIONS AND RESOLUTIONS FOR LOCAL IMPROVEMENT PROJECTS EXHIBIT "A" 1. Initiation of proceedings either by the Council or by petition of affected property owners. Owners may waive public hearing and submit "Agreement of Assessment and Waiver of Irregularity and Appeal." Adopt Resolution "Declaring Adequacy of Petition and Ordering Preparation of Report" (should be published because of appeal process) or, if not using petition, "Ordering Preparation of Report on Improvement (need not be published). 2. Preparation of report on the proposed improvement, submission to and approval by Council, Council then accepts the report and orders a Public Hearing. (When a petition signed by 100% of the landowners requests the improvement, the Council may order the improvement without a hearing.) Adopt Resolution "Receiving Report and Calling Hearing on Improvement" (need not Joe published). 3. After a public hearing or if hearing is waived, adopt following Resolution: Adopt Resolution "Ordering Improvement and Preparation of Plans and Specs ". 4. After submission to and approval by Council the following Resolution is required: Adopt Resolution "Approving Plans and Specifications, Ordering Improvement and Advertisement for Bids ". 5. After receiving bids, Council will adopt the following Resolution awarding the bid: Adopt Resolution "Accepting Bid ". (Need not be published). 6. After work is completed and receiving Engineer's recommendation for final acceptance, the followi Resolution is adopted: Adopt Resolution "Accepting Work ". 7. Assessment Proceedings: Adopt Resolution "Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment ". Adopt Resolution for 'Hearing on Proposed Assessment" (need not publish resolution - but must plublish and mail hearing notice. 20 • • • • • • 8. After hearing and adopting assessment, adopt the following Resolution: Adopt Resolution "Adopting Assessment ". (Need not be published.) 21 • • • ATTACHMENTS: - Petition - Condition of Approval (V/93 -3) THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: APRIL 28, 1993 SUBJECT: REQUEST FOR LOADING ZONE ON WEST SIDE OF MAIN STREET BETWEEN CHESTNUT AND OLIVE STREETS. The City Council received a petition from some Downtown businesses for a loading zone on Main Street between Chestnut and Olive Streets. The request was referred by the Council to the new Downtown Parking Commission for review and recommendation. The Downtown Parking Commission met April 14, 1993 and reviewed the request. They were familiar with the request. Katie Holdorph, a signer of the petition and a member of the Downtown Parking Commission, explained the request. There is limited parking in this area because of the restrictions on parking to allow for trunk turning movements at Chestnut and Main Streets. Loading for some businesses can be provided off Union Alley. A condition of approval for the expansion of the Main Street Antiques use to the second floor required loading and unloading to be provided from the rear of the store. At that time, the owner of the building indicated that was acceptable. The Parking Commission was also concerned about the affect of allowing this loading zone request on other areas of the Downtown. RECOMMENDATION: Denial of request. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121 CITY OF STILLWATER [1 Certificate of Compliance (i Special Use Permit LJ Planned Unit Devel opment ZONING USE PERMIT NO. V/93 -3 Permit Fee $70.00 Date Fee Paid 1/12/93 (ri Rezoning fl Sign n4 Variance 11 Conditional Use Amended El Grading ri Applicant: LARRY MARTIN Address: 2661 Arcola Lane City /State /Zip Code: Wayzata, MN 55391 Property Description: Lots 2 and 3, Block 29, Original Town Zone District: CBD, Central Business District Permitted Uses: A Varian a to the Parking Ordinance for the renovation of a vacant second floor of a commercial building into retail space. (214 South Main Street) Subject to the following scecial conditions: 1. The applicant must meet all Building and Fire Codes. 2. No additional exterior signage is allowed. 3. The loading area to the rear of the' building off of Union Alley shall be used for merchandise loading and unloading. this permit. We understand that any changes from We accept condr these p • rpci�t mtitted Jor proval. . 3 „1 2.-9-13 III Owner {Reresentative ` Date Corhmuriity - D velopment Uate Director • • TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION NAME l — d - - ` 4 t . �-c _ .2-iv /9_2 l'c" We the merchants located on the west side of Main Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access to the alley or if they do, it is an insufficient access so there is no alternative. This creates a hardship in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition the proper authorities and seek a solution to this problem. BUSINESS r , 7 - 1 Ar Y 3 ii ..7/ Xf-y-iy o� O f ,. 5vt In i 1 .s0 3/3 v'Z- in a_ t( 0,N s_ o. r,'l 4 i n T1a � - �AIsl4/ • n Y Q C y - 0\4_ ,-k• -�' �^ �-'tZ A ,.� 1d'o 2 - /3-i.cze:„} &t, TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION We the merchants located on the west side of Main. Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of 'Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access toi, the alley or if they do, it is an insufficient access so there iS no alternative. This creates a hards^ip in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition the proper authorities and seek a solution 0 to this problem. NAME _' 0l /7/4 - 2/1R#3 Per 4 ,i' 2;(9 5 1i .1/ BUSINESS - 4C; F■_ • 11.0And- atitAu -a-- (a / dim/ S�lac.t • • TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION We the merchants located on the west side of Main Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access to the alley or if they do, it is an insufficient access so there is no alternative. This creates a hardship in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition'the proper authorities and seek a solution to this problem. NAME //4: . , 76 -//` BUSINESS lCc Z 2—' Cam' / 5e fsin n v 1 tom; . ,t6 fl'(ct.. ( a ILI <a. r4 & n ezA 7// dA.,4e(„t • • TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION We the merchants located on the west side of Main Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access to the alley or if they do, it is an insufficient access so there is no alternative. This creates a hardship in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition the proper authorities and seek a solution to this problem., NAME & , -,i'L /ca<z-- (--*;z-- (.( i -« l �! i , lj� "t' < </� ` 1/- /�_,L 2 /1, ._, 2 //- J' ,_:'( // . I..- / 7 i BUSINESS • • • • • • 2 - 19 - 93 TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION We the merchants located on the west side of Main Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access to the alley or if they do, it is an insufficient access "so there is no alternative. This creates a hardship in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition the proper authorities and seek a solution to this problem. NAME - - --- �� L 1n ,,l t A eleu BUSINESS 5r a >0 /' 9 — � . 1 r7 7( O t O 5e 6 a it-1 s_o Z) 5. r(1 air) • TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION We the merchants located on the west side of Main Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access to the alley or if they do, it is an insufficient access there is no alternative. This creates a hardship in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition the proper authorities and seek a solution to this problem. r APia)6z)/ 0Z. 6 y /91./ BUSINESS owner • • • • • BUSINESS Xf‘' )at_4_1,1 ,./0 5, aa 7J ‘\t-)-14:5-26-c-V TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION We the merchants located on the west side of Main Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access to the alley or if they do, it is an insufficient access so there is no alternative. This creates a hardship in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition the proper authorities and seek a solution to this problem. NAME • 4 ` '� � �I�. � � % l�' �� -y / 9 j / 3 ``� la3 � z z/Z Z//3 Sf C /Yeels z • THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: APRIL 29, 1993 SUBJECT: FUTURE OF DOWNTOWN ACTION COMMITTEE The Downtown Action Committee was established in December 1988 to assist the City Council and Staff in implementing the recently approved Downtown Plan. The Committee has nine members with representatives from the City Planning Commission, Heritage Preservation Commission and City Council. (See attached roster.) - The Downtown Action Committee was very much involved with Phase I Downtown Improvement and played a part in developing the Lowell Park Master Plan and support for the United Building Center parking lot purchase. These three major items; Phase I Downtown Infrastructure, Phase II and III Lowell Park Plan, and parking lot purchase represent the major implementation phases of the Downtown Plan. The original charge of the Committee is essentially complete. (See • attached resolution establishing the Committee.) The Downtown Action Committee has not met since Spring 1992. The City Council has recently established a Downtown Parking Commission to oversee parking in the Downtown. The Heritage Preservation Commission, Planning Commission and Downtown Special Projects Review Committee currently review certain aspects of Downtown development projects. According to the Downtown Plan, a citizen committee will be necessary when a specific plan for the Aiple property is prepared. This property will not become available to the City until 1997. RECOMMENDATION: Consider disbanding the Downtown Plan Action Committee. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 RESOLUTION NO. 7997 ESTABLISHING DOWNTOWN PLAN ACTION COMMITTEE A. PURPOSE In order to help facilitate the improvement of the Downtown through the implementation of the Downtown Plan, a Downtown Plan Action Committee is established. The Committee shall abide by the terms and conditions as described below. B. COMPOSITION AND SIZE The Committee shall have chine members, comprised of one member each from the Planning Commission and Heritage Preservation Commission, two Council members and five members of the community representing Downtown property or business owners, representatives of financial institutions, past members of the Downtown Plan Steering Committee and other residents interested in improving the Downtown. The Committee shall be appointed for a two year term beginning January 1989. All members shall be appointed by the City Council. C. ORGANIZATION A Chairman and Vice - Chairman shall be elected annually from among the committee members at the first meeting of January to serve at the pleasure of the committee. During the absence of the Chairman, the Vice- Chairman shall exercise and perform all the duties of the Chairman. D. DUTIES AND POWERS 1. The Downtown Plan Action Committee shall make recommendation to the City Council regarding implementation of the Downtown Plan consistent with the goals, objectives, guidelines, policies, plans and programs contained in the plan. 2. The Downtown Plan Action Commi'i:tee shall prepare an annual work program report for Downtown improvements, including a multi -year capital improvement program and f plan. The report shall include a description of previous years activities. The report should be presented to the Council in October of each year. 3. The Downtown Plan Action Committee shall exercise such functions with respect to Downtown improvements as directed by the City Council. 4. The Downtown Plan Action Committee shall seek and obtain public comments on improvement projects that affect business, property owners and the community at large. 5. If any committee members should be absent for three consecutive regular meetings of the Downtown Plan Action Committee without excuse, he /she shall relinquish his /her seat in the Commission. • • • E. MEETINGS 1. Regular Meeting = the Committee shall establish a regular meeting schedule at its first meeting in January. 2. Study Sessions /Workshops - The Committee may be convened as a whole, or as a committee of the whole, for purposes of holding a study session provided that no official action shall be taken. 3. Agenda - the agenda for each meeting of the Downtown Plan Action Committee shall be prepared by the Community Development Director or his Staff with the cooperation and approval of the Chairman, or in his /her absence, the Vice- Chairman. F. ORDER OF BUSINESS 1. The order of business shall be as follows: a. The Chairman shall take the chair precisely at the hour appointed for the meeting and shall immediately call the Committee to order. b. Members present and absent shall be recorded. c. The agenda shall be approved as ,submitted or revised. d. The minutes of any preceding meeting shall be submitted for approval. e. Any member of the audience may comment on any matter which is not listed on the agenda. f. The public shall be advised of the procedures to be followed in the meeting. g. The Committee shall then hear and act upon those proposals scheduled for consideration or public hearing, together with such other matters of business and report as the Committee or Community Development Director finds to require Commission consideration. 2. Motions. The Chairman of the Committee, or other presiding officer, may make and second motions and debate from the chair subject only to such limitations of debate as are imposed on all members of the Commission. 3. Voting. a. A quorum shall consist of five members. b. The affirmative vote of a majority of Committee present is necessary for it to take action. c. Recommendation of the annual work program shall take a two - thirds vote or the affirmative vote of six members. 4. Record of Votes. The record of the Committee's proceedings shall show the vote of each member, including if they were absent or qualified to vote on the matter considered. G. RECORD OF MEETING The Community Development Director shall be the Secretary to the Committee and maintain a complete and accurate summary of meetings and proceedings. 2 Adopted by Council this 6th day of December, 1988. ATTEST: I/ I /1_,i{.L.4._1 t.0CY --4.- vn1,xJ / CITY CLERK U 3 • • • • • Don Valsvik 1117 Meadowview Drive Stillwater, 439 -4750 Tom Farrell 205 Crestwood Terrace Stillwater 293 -889 -W Dick Slachta 223 South Main Street Stillwater, MN 55082 David Pohl 502 South Broadway Stillwater, MN 55082 Mike McGuire 423 South Main Street Stillwater, MN 55082 Fred Brass 4754 Washington Avenue White Bear Lake, MN 55110 St. DOWNTOWN PLAN ACTION COMMITTEE Wally Abrahamson 1301 Cottage Drive Stillwater 439 -5989 Wally Milbrandt 172 Mallard Court Stillwater 439 - 0185 -H Diane Rollie 270 North Main Street Stillwater, MN 55082 Jeff Johnson 309 South Fifth Street Stillwater, MN 55082 Paul Simonet 2871 Woodridge Lane Stillwater, MN 55082 Linda Hinz John's Bar 302 South Main Street Stillwater, MN 55082 Also: Kathy Francis 113 E. Pine • • • illwater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: APRIL 28, 1993 SUBJECT: REQUEST FOR EXTENSION OF PERMIT APPROVED FOR CONSTRUCTION OF A SIGN On September 4, 1990 the City Council approved a variance for construction of a sign. The variance was to construct the sign one foot from the front property line (fifteen feet required). The request was approved by the Planning Commission August 13, 1990 and City Council September 4, 1990. Variances are effective for 24 months. The permit has expired. No conditions have changed since the original approval. RECOMMENDATION: Appr val of variance for one addition year to September 4, 199 to allow for construction. ATTACHMENT: Letter dated April 27, 1993, Kathy Hantsbarger, Con Spec. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121 April 27, 1993 Mr. Steve Russell City Of Stillwater 216 N 4th Street Stillwater, MN 55082 RE: River Ridge Professional Bldg. 1809 Northwestern Avenue Stillwater, MN 55082 Dear Mr. Russell: Thank you for your assistance during our telephone conversation. As you suggested, I am writing to request a continuance for the sign permit application for the above - referenced building. We realize that the two year application coverage has lapsed, but with changes in tenants, etc., we have had some delays on finalization of the sign arrangements. We are now ready to have the sign constructed and installed, so are formally asking for the continuation in preparation for obtaining a building permit for the sign from Mr. Zepper. !, Please let me know if you need further information. Once again, thank you for your help. Sincerely, koJ7,4b4tad Kathy Hantsbarger Admin. Assistant Curve Crest Properties 1809 Northwestern Avenue Stillwater, MN 55082 Phone: 612 -430 -1500 FAX: 612 -430 -1505 • • • • • THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: APRIL 28, 1993 SUBJECT: DETERMINATION REGARDING STATUS OF SPECIAL USE PERMIT FOR RENOVATION OF COMMANDER ELEVATOR. The owner of the property has requested a permit approval to renovate the building consistent with the plans approved by the City Council on May 3, 1988 (Case No. SUP/99 -23). (See permit and conditions of approval attached.) Since that time, the owner has spent money, approximately $20,000, making improvements to the building. The City has improved utilities to the property as a part of the Downtown Phase I Improvements. A Special Use Permit is good for two years after approval. Work must begin on the permit within the two year period. RECOMMENDATION: Determination that the planning approval is active based on project construction progress. ATTACHMENTS: - Memo dated April 26, 1993 - Zoning Use Permit (SUP/88 -23) CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 CITY OF STILLWATER • Zone District: • Address: We ac pt they- pl ZONING USE PERMIT {T Certificate of Compliance [T Rezoning El Sign [xj Special Use Permit [1 Variance I I Conditional Use Amended Planned Unit Development Ii Grading LI Applicant: . Permitted Uses: NEW STILLWATER PROJECT LTD. 423 South Main Street City /State /Zip Code: Stillwater. MN 55082 Property Description: Plat Parcel No. 10692 -3100 CA /FP Subject to the following special conditions; SEE ATTACHED LIST OF CONDITIONS OF APPROVAL. 4 NO. SUP/88 -23 Permit Fee $!n_nn Date Fee Paid 4/1/88 Convert the Commander Elevator into a mixed use. itions of thi per it. We understand that any changes from e resubmitted for proval. Owner or Representative / D,te C * munity Development Date / Director CONDITIONS: 1. The main floor elevation shall be one foot above the 100 year flood elevation. 2. Handicapped access r*equirments shall be met and plans for access approved by the Community Development Director. 3. A sign program for the building shall be submitted before building occupancy. 4. All building code requirements shall be met for reuse. 5. The integrity of the foundation of the structure shall be certified by a qualified professional for the proposed use. 6. The applicant shall with the City in providing additional parking in the area of the site including possible decking of existing lot as acceptable to the applicant and City. 7. The exterior treatment of the building shall be reviewed by the Downtown Design Committee using the Downtown Design Guidelines. 8. The building shall CASE NO. SUP/88 -23 e sprinklered. 9. The Northeast area foundation shall be replaced or repaired. 10. A detailed Structural Engineer report and detailed building construction plans shall be submitted before a building permit is issued. • • • MEMO TO: STEVE RUSSELL • FROM: MIKE MCGUIRE RE: COMMANDER ELEVATOR DATE: 4/26/93 • • The ._.�, � }i!3 "}_f °c= �=.} (Brick Alley) received special use 1� �H r he New Stillwater Pro (Brick Arley. a eceivied a special use permit in 1988 to remodel the Commander Elevator. The remodeling has not proceeded as rapidly as planned, but work has been done when funds were available, Mark Willis Construction completed aproximotely $8,000 worth of work Tabor and materials) in 1988. $11,000 was spent on re- roofing in 1990 (8ruette Roofing). Little money was spent in 1990 and 1991, but a great deal of time was spent in attempting to clean out the grain bins and the basement crawl space. In 1991 and 1992 8redow Associates, Inc., consulting engineers, took measurements to determine if there was any movement iri the building. copy of their report is enclosed. The use for the building and the conditions of approval are the same today as when the permit was granted. Although progress on this project has been slower than expected, we request that we be allowed to continue work according to the special use permit and the conditions of approval without having to reapply to the various committees and the city council. MEMORANDUM July 23, 1992 Subj: Old Grain Elevator Structure in Stillwater, Minnesota On May 21, 1991 the undersigned, using a surveyors transit and assisted by Mike McGuire, took some readings and installed several nails on the south wall of the grain elevator, about 3 feet above grade. These nails were located on a vertical line through an identifiable nail, called the "target nail ", located near the top of the cupola wall on the south face of the eleva- tor. At that time it was determined, using triangulation meas- urements, that the target nail was about 76.5 feet above grade, and that the west wall of the elevator was out of plumb about 23 inches in that vertical distance, amounting to a deviation from a vertical fine of about 5/16" per foot. A visual inspection of the ground surface adjacent to the elevator showed no indication of recent heaving or cracking as might be expected if recent settlement of the elevator had taken place. On July 23, 1992 the undersigned, in the company of Mike McGuire, again took readings with the help of the same transit to determine the extent of movement, if any, of the upper portion of the elevator relative to the bottom in an east -west direction. These measurements and readings indicated a possible movement of 1/32" toward the west, which was deemed to be less than the standard of accuracy available for the measuring procedure performed. It is our opini n that movement over the past 14 months is negligible, if ny. We expect to continue to monitor the movement of the structure annually, in order to determine whether the leaning is continuing, or whether the condition has been stabilized. ASSOC A :;, INC. maul F. edow, P.E. Copy to: Mr. Mike McGuire BREDOW ASSOCIATES, INC. Consulting Engineers 2151 North Hamline Avenue Roseville, Minnesota 55113 • • • LYLE J. ECK.9ERG JAMS F. LAMMCRS ROBERT G. BRIGGS PAUL A. WOLFP MARK J. vlERLING GREGORY G. GAL.LER KEVIN K. SHCIEBERD THOMAS J, WEIDNER SUSAN D. OLSON MAGNUSON LAW OFFICE LAW OFFICES OF ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING 1833 NORTHWESTERN AVENUE STILLWATER. MINNESOTA 35Q 2 Charles Hooley, Mayor City of Stillwater 920 South Greeley Street Stillwater, Minnesota 55082 Jay Kimble 412 West Elm Street Stillwater, Minnesota 55082 Ann Bodiovick 1511 West Olive Street Stillwater, Minnesota 55082 April 26, 1993 6124395641 Gary Funke 1605 West Pine Street Stillwater, Minnesota 55082 Richard E. Cummings 1060 Amundson Drive Stillwater, Minnesota 55082 Re: Curve Crest Properties II vs. County of Washington P.02 APR 2 71993 612) 439.287$ FAX (612) 439.2923 Dear Honorable Mayor and Council Members: This firm on behalf of Curve Crest Properties II commenced an action against Washington County for a petition to challenge and review the real estate taxes due and payable in 1992. After discovering that the property was subject to a development contract between the City of Stillwater and Curve Crest Properties II, I contacted your city attorney, who suggested that I write directly to the Mayor and the Council regarding this matter. The subject property is the new Brine's Market building which is located in the industrial park in the City of Stillwater. The tenants approached our client regarding the property taxes being too high and the very real prospect that they would need to vacate the premises if the taxes were not lowered. Curve Crest Properties II is willing to concede a portion of any tax increment financing dollars which are expended to them in exchange for an agreement to lower the property value to a level which is reasonable and one that will sustain tenants in the building. By way of background, the development contract was executed on November 20, 1990 and set the value of the underlying property at $1,220,400.00. At that time, the parties concerned believed that this was an approximation of the market value, of the property as compared to the surrounding properties and the commercial market at that time. They now understand that the value April 26, 1993 Page 2 MAGNUSON LAW OFFICE is set much higher and exceeds the market value of the property. Under the terms of the agreement, th.e tax increment financing funds are scheduled to be disbursed in semi - annual installments on the first day of August, 1993. More importantly, the taxes on the property are due on May 15, 1993 and we have entered into an agreement with Washington County wherein the County has agreed to go along with whatever market value is reached between the City of Stillwater and Curve Crest Properties II. We would like to sit down with your staff and discuss this matter so that we can hopefully resolve it in an amicable manner and, if possible, before the May 15, 1993 taxes are due. If at all possible, we would appreciate a meeting with the city during the week of April 26, 1993. If you have any questions regarding this matter, please do not hesitate to contact me. KKS :sdb cc: nave Magnuson Very ,truly 6124395641 P.03 Kevin K. Shoeberg • • • • • EXHIBIT "B" ASSESSMENT AGREEMENT AND ASSESSOR'S CERTIFICATE Between THE CITY OF STILLWATER, MINNESOTA, and CURVE CREST PROPERTIES II, A MINNESOTA GENERAL PARTNERSHIP and COUNTY ASSESSOR OF THE COUNTY OF WASHINGTON Drafted by DAVID T. MAGNUSON Magnuson & Moberg Attorneys at Law 324 South Main Street Stillwater, MN 55082 WITNESSETH, that ASSESSMENT AGREEMENT THIS AGREEMENT, made on or as of the 13th day of November, 1990, between The City of Stillwater, Minnesota, a municipal corporation (the "City "), Curve Crest Properties II, a Minnesota General Partnership (the "Developer "), and the County Assessor of the County of Washington (the "Assessor "). WHEREAS, on or before the date hereof, the City and Developer have entered into a Contract for Private Development (the "Development Contract ") regarding certain real property located in the City of Stillwater, hereinafter referred to as the "Development Property" and legally described in Schedule "A" hereto; and WHEREAS, it is contemplated that pursuant to said Development Contract the Developer will Construct a 18,840 square foot office/ warehouse building upon the Development Property (the "Minimum Improvements "); and WHEREAS, the City and Developer desire to establish a minimum market value for Development Property and the Minimum Improvements to be constructed, thereon, pursuant to Minnesota Statutes, Section 469.177, Subdivision 8; and WHEREAS, the City and the Assessor have reviewed the preliminary plans and specifications for the Minimum Improvements which it is contemplated will be erected; NOW, THEREFORE, the parties to this Agreement, in considerate n of the promises, covenants and agreements made by each to the other, do hereby agree as followls: 1. Upon substantial completion of construction of the above - referenced Minimum Improvements by the Developer, as evidenced by the delivery to the Developer from the City of the Certificate of Completion (as defined in the Development Contract), the minimum market value which shall be assessed for the Development Property described in Schedule A, with the Minimum Improvements constructed • • • • • thereon, for ad valorem tax purposes shall be $1,220,400.00. The parties to this Agreement expect that the construction of the above - referenced Minimum Improvements will be completed on or before December 1, 1991, but that substantial completion for purposes of assessment will be completed by December 1, 1991. 2. The minimum market value herein established shall be of no further force and effect and this Agreement shall terminate on the date when the Development Contract either expires or terminates. 3. This Agreement, with the Development Contract, shall be promptly recorded by the Developer with a copy of Minnesota Statutes, Section 469.177, Subdivision 8, set forth in Schedule B hereto. The Developer shall pay all costs of recording. 4. Neither the preambles nor provisions of this Agreement are intended to, nor shall they be - construed as, modifying the terms of the Development Contract between the City and the Developer. 5. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 6. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. THE CITY OF STILLWATER, BY / l 2Ata 4 /1 4 Wally Ayrahamson, Mayor and J BY Mary T Johnsif ) Clerk DEVELOPER By R. Hackworthy, Managing General Partner, Curve Crest Properties II, a Minnesota General Partnership STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) 5* On this day of , 1990, before me, a Notary Public within and for said County, personally appeared Wally Abrahamson and Mary Lou Johnson,] to me personally known, who, being by me duly ',sworn, did say that they are the Mayor and City Clerk of the City of Stillwater, that this instrument was signed on behalf of the City by authority of its Council; and the Mayor and City Clerk acknowledged the instrument to be the free act and deed of the City. Nota`r-4 Public J Dr,4',C.: 7. M' G JUSON Public - Minnesota ,, W Cou nty My Commission Expires 7126/91 v YvvYY`lV VV'+/YV`lVW Y STATE OF MINNESOTA ) ) ss. EOUNTY OF WASHINGTON ) On this 8 day of ) , 1990, before me, a Notary Public within and for said County, personally appeared C. R. Hackworthy, to me personally known, who, being by me duly sworn, did say that he is the Managing General Partner of the Developer, that this instrument was signed on behalf of the Developer and C. R. Hackworthy acknowledged this instrument to be the free act and deed of the Developer. Nota'ry Pub is . _Aii•i. _ i %..f = . <,'.AAAAAf OAV i. i ..4A(3WLSON e ! ;'ot Puoiic - Minnesota 3 1i/ .. ti Washington County 'Y a My Commission Expires 7/26i i 5 , • • • • CERTIFICATION BY COUNTY ASSESSOR The undersigned, having reviewed the plans and specifications for the improvements to be constructed and the market value assigned to the land upon which the improvements are to be constructed, and being of the opinion that the minimum market value contained in the foregoing Agreement appears reasonable, hereby certified as follows: The undersigned Assessor, being legally responsible for the assessment of the property described in Schedule "A ", hereby certifies that the market value assigned to such land and improvements upon completion of the improvements to be constructed thereon shall not be less than $1,220,400.00 until termination of this Agreement. STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) 5 J. Scott Renne County Assessor, Washington County The foregoing instrument was acknowledged before me this �' day of ` , 1990, by J. Scott Renne, County Assessor of the County of Washington. Notary Public HELEN MURTF -i.. NOTARY PUBLIC - �AINNEf C WASHINGTON COIJIlC My commission expires 2-)2-0, O q co -ce IA C7 i Phone 464 -3130 DON C. IIULI' Minn. Rcg. No. (617 Wk. Rcg. No. S.950 MAII ING ADDRESS: P.O. Ilox 37 Foresl Lakc, MN. 33025 CERTIFICATE OF SURVEY HULT & ASSOCIATES, INC. Land Surveyors 6695 Lake Boulevard FOREST LAKE. MINN. 53023 1 hereby eerlily that This survey, plan, or report was prepared by me or under my direct super- visio and Thal 1 am a duly Registered Land Surveyor under the laws of the State of Minnesota. � -�• ���'�. - date October 11. 1990 Scale: 1 Inch - Go Feel S. LINE OUTLOT A • ' DENOTES IRON PIPE FOUND 0 DENOTES IRON PIPE SET N.89 320.78 102211 SQ. FT. N.89'28'29'W. 290.81 e I t CURVE CREST BLVD. (PLATTED AS 63RD. ST. N.) r NOT BUILT' PART OF OUTLOT A, STILLWATER INDUSTRIAL PARK, WASHINGTON COUNTY, MINNESOTA SURVEY FOR 'CON /SPEC CORPORATION, Stillwater, MN 55092 LEGAL DESCRIPTION: (orouosed as reauested by client) Thal part of the South 344.88 leet of Outlot A, STILLWATER INDUSTRIAL PARK, Washington County, Minnesota, lying east of the West 386.97 feet thereof. Subject to and together with any valid easements, restrictions and reservations. Schedule "A" Page 13a 7 ERRANCE G. JOIINSON Minn. Rcg. No. 13115 W O e O e0 .p N r. DALE F.I•EUEISEN Minn. Reg. No. 13590 z 0 • SCHEDULE "B" bd. 8. Assessment agreements. An Suredevelopmen Section 469.177, into a development or redevelop upon entering subdivision 5, enter into authority may, P with the agreement pursuant to section 469.176, o form a written assessment ve l er of property within the tax increment agreement in recordable market value of developer di strict which establishes a minimum redeveloper financing district land and completed improvements t be conetrctedbthereoltted the longer not i until ta he specified termination date, The than tYie date upon which tax increment will n °subdivision 1. to the authority pursuant to section 469.176, agreement shall be presented to the county assessor or e of the county assessor, the powers of the or city assessor having district is increment la and specifications jurisdiction o t. The is assessor shall review the plans and the market value ion located. The a review th for the improvements to be constructed previously assigned to the land upon which the imp rovements are so long as the minimum market judgment of contained t nedstnuthed and, agreement appears, the as o the be estimate, shall execute the the assessor, agreement: certification upon such aq following legally The undersigned assessor, being abo responsible for the assessment s of the abo _ described property upon herebyecertsfiesbthatconstructed thereon, themarketval hereby assigned to land be lesspthan ants upon completion shall not developed or Upon transfer of titled the land to be or d redeveP °Per redeveloped from the authortogether with a copy of this such assessment agreement, shall be file �iled in the office the office registrar of of subdivision, county part registrar os ti the county reuntyew or the developer s of the county etion ofetheaimprovementsabye t evelope to or Upon the assessor shall value the PrOP omp or t ed n ve7oper , the red thereto Section 273.11, except that the market value assigned shall not be less than the minimum marketllale con ntainedcin the assessment agreement. Nothing herein of the assessor to assign a market value to the property its ro e rt esi n ent excess of the prohibittheedeveloper or a redeveloper from seeking, prohibit legal remedies, a through nor p resided, through the exercise of administrative and pu rposes; p P provided, however, in market value for property the c t u see auditor, however, that the developer or redeveloper shall not seek, shall the city assessor, the county assessor, the county audit r any board of review, any board of equalization of revenue or any court of this state grant coreductioin of the market value below the minimum mark value Schedule "B" Page 13b the agreement filed of during the term of which may result from agreemen market assessment g of actual destructiont in the case record regardless t values e ss of i eXC lete bynsnyuctus insured or uninsured, a p th income any cause, of th property by complying of mac acquisition i or reacquisi assessment agreement ofythe o f acquisition of an constitute notice Recording h filing shall the land entity• terms of this subdivisio or encumbrancer oL shall ent purchaser and with the subsequent voluntary or involuntary, or any part t hey whether or any part thereof, be binding upon them. Page 13c • • • LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 93 -78 Ahrens, Robert S. American Planning Assn. A T & T Baker, Sharon Bryan Rock Products Burlington Northern R. R. DAC Industries Deblon, Diane Desch, Mark & Gloria Eddy Bros. Company Frito -Lay, Inc. Fritz Company Geo. W. Olsen Construction Co. Glaser, Paul Greeder Electric Honsa Lighting Junker Recycling Service Kimble, Jay Lind, Leslie & Gladys Magnuson, David McGladrey & Pullen Metropolitan Waste Control Mn. Cellular One Mn. Police & Peace Officers Minnesota U. C. Fund Motorola, Inc. Northern States Power Rheinberger, Marguerite Rigs & Squads Robert C. Vogel & Associates Royal Concrete Pipe Schwantes Heating Short Elliott Hendrickson Short Elliott Hendrickson Smith Office Equipment Stillwater Septic & Sewer Suburban Propane Terwedo, Ann United Building Center U. S. West Communications Wildseed, Inc. Ziegler, Inc. MANUAL CHECKS -APRIL Banner Fireworks Blue Cross /Blue Shield Johnson Bros. Corporation Junker Sanitation Service Klosowsky, Bruce Mn. Department of Revenue Ice Knives Sharpened Advisory Service Fee Long Distance Calls Secretary Services Crushed Rock Sewer Line Lease Supplies Health Insurance Lease /Mte. 4 Seal Kits Concession Supplies Concession Supplies Balance Gate Boiler Engineer Sirens /Repair Lights Case Light Bulbs Recycling -April Reimburse - Mileage Land Purchase Legal Services 1992 Audit SAC Charge -April Mobile Phones Registration - Beberg /Bell Unemployment- Schrade Service Agreement Street Lighting Reimburse - Expenses Holders for Mace Context Study Manhole Furnace - Lily Lake Engineering Engineering Ribbons for Printer Pump Sewer Line Propane Reimburse - Parking Cement Relocate Aerial to Wire Seeds Fuel Gage Assy. Balance Contract April Billing Payment No. 15 April Payment VFW Donation Sales & Use Tax 30.00 395.00 52.81 63.00 391.84 90.00 299.23 219.23 742.30 37.36 27.72 301.50 500.00 200.00 246.80 54.48 8,167.50 16.25 927.00 6,383.16 14,000.00 14,231.25 98.28 150.00 128.94 267.00 9,992.12 23.48 402.57 500.00 440.91 50.00 13,839.26 3,894.95 367.50 112.50 129.02 12.00 80.32 5,660.00 187.00 64.43 6,000.00 3,443.34 17,907.00 70,000.00 500.00 631.31 Mn. Historical Society Mn. Municipal Board Mn. Department of Health Mn. Pollution Control Agency Mn. State Treasurer Postmaster Postmaster St. Cloud Area CVB Stafford, R. H. Washington County Treasurer Stafford, R. H. Washington County Treasurer ADDENDUM TO BILLS American Linen Supply American Planning Association Bayport Pawn & Gun Capitol Communications Friden Neopost G & K Services Images of Past & Present Mn. Bureau Criminal Appr. Ness, George Northern States Power Simonet Furniture & Carpet Stillwater Area C of C Stillwater Area C of C Stillwater Sunrise Rotary Swanson, Douglas Tower Asphalt Viking Safety Products Wardell, Leslie Warning Lites Washington County Fire Chiefs W. I. T. C. APPROVED FOR PAYMENT Workshop (3) File Petition Plan Review Fee Permit Sewer Extension Surcharge -lst Qtr. Utility Mailing Postage for Meter Room Deposits Record Cases Record Cases Adopted by the Council this 4th day of May, 1993. 60.00 300.00 150.00 240.00 1,478.50 821.06 1,000.00 360.00 54.00 72.00 Towel Service Dues 1 Case Shells Repair Pager Postage Tape Pads Uniform Rental Slide Preservers Evidence Collection Class Reimburse - Mileage Energy Charge Window Trim Breakfast - Hooley Donation -Music on Waterfront 2,500.00 Dues - Kriesel 100.00 Reimburse - Room,Meals 72.84 Blacktop 372.43 Rails -Lift Station 498.27 Reimburse -Room, Meals 82.84 Flashers 43.98 1993 Dues 10.00 Recruit Training (7) 208.50 68.99 193.00 104.37 47.67 61.44 827.67 10.65 90.00 46.50 8,398.50 643.80 10.00 • • • • • • Bailey Construction P.O. Box 87 Stillwater, Mn. 55082 Fuhr Trenching 12539 Manning Ave. No. Hugo, Mn. 55038 Peterson Contractors 1919 W. Pine St. Stillwater, Mn. 55082 APPLICATIONS May 4, 1993 Contractor's Licenses General Contractor Renewal Excavators Renewal General Contractor Renewal • Applicant Information Name of orpanization Applicant Name(Full)_ ~ City State Facility Information Check Appropriate Information Beer to Consume � Beer to Sell & Consume Wine to Consume ° THE BIRTHPLACE OF MINNESOTA APPLICATION TO CONSUME Z � LL-c^��_ Park or facility to be used Mail License To:(If different than applicant) ~ Z ip Home Phone -- {� Work Phone Date to be used — )7— 3 Time to be used // Number of persons expected (--t ' ^< ^� __���_�'' .~ ' � / Purpose(softball game, wedding, etc.) Type of activity(fund raiser, dancing, music, etc. Security Informnation(Internal Use Only) Police Officer Required by City? Yes.__ ~__No. Officer Rate of Pay $ — /� Birth , --�� ^' CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 012-439'6121 0 0+0 �o. 1A-(A_ « Liquor to Consume Liquor to Sell & Consume Wine to Sell & Consume v LG220 (Rev.11114190) Fill in the unshaded portions of this application for exemption and send it in at least 45 days before your gambling activity for processing. Organization Name CHURCH OF ST. MICHAEL street218 E. Willard St. Chief executive officer Michael C. Skluzacek Check the box below which indicates your type of organization ❑ Fraternal fl Religious ❑ Veterans ❑ Other non - profit Street 218 E. Willard City St. Date(s) of activity June 27, 1993 Game Bingo Raffles Paddlewheels Tipboards ❑ Pull -tabs ❑ I declare all information submitt d to the Gambling Control Division is tni , accurate, an omgl8te. /'' , Chief executive officer's signature Date FOR BOARD USf ONLY FEE CHK Minnesota Lawful Gambling NIT DATE Application for Exemption from Lawful Gambling License S State Current/previous license number Phone 439 -4400 Treasurer (612 ) Quentin Heimerman Zip code 55082 CurrenVprevious exempt number County Washington Phone ( 612 ) 439 -4964 Township Township Township name Attach proof of nonprofit status which shows that your organization is nonprofit ❑ IRS designation ❑ Certification of good standing from the Minnesota Secretary of State's office ❑ Affiliate of parent nonprofit organization (charter) Name of site where activity will take place 621 South Third Street, Stillwater, Mn. 55082 Churlttand School Grounds State Zip code County MN 550$2 Washington IJQi @X . IXW':K;1! tr *dm I have received a copy of this application. This ,'application will be reviewed by the Gambling Control Division and will become effective 30 days from the date of receipt by the city or county, unless the local govemment passes a resolution to specifically prohib't the activity. A copy of that resolution must be received by the Gambling Control Division within 30 days of the date filled in below. Cities of the first class have 60 days in which to disallow the activity. City or County City ; r county name Si na of rssonreceivin application Signature of person receiving application Title . , ,` Dat received Title U� ' V / x �_ Mail with $5 permit fee and copy of proof of nonprofit status to: Pink -- ag •tion Department of Gaming - Gambling Control Division Yellow —Board Organization to Rosewood Plaza South, 3rd Floor Gold — City orCounty 1711 W- County Road R Date received Church of St. Michael ilk Parish Center • Mary Lou Johnson City Clerk City of Stillwater City Hall Stillwater, MN 55082 Dear Mary Lou, 218 E. Willard Street Stillwater, Minnesota 55082 Tel. (612) 439 -4400 I'm writing to request appropriate approvals for signage regarding St. Michael's Catholic Church "Festival" scheduled for June 27, 1993. Signage will be one or two banners to be hung crossing the following streets: 3rd Ave., South approximately in front of the church and across Chestnut St. Banners are approximately 2 1/2' high by 20' long, vinyl materi with appropriate tie off ropes top and bottom. Please advise necessary additional actions we need to take to gain appropriate approvals. We would plan to hang the banners the first week of June and remove them within 3 days of the Festival date. Very Ray Sayers Parish Festival Committee • P.S. PLEASE CALL ME AT 430 -3582 WITH ANY QUESTIONS THANK YOU. 5 0-v Q'�1-4- d � . , • • TO: Mayor and City Council )2) FR: Diane Deblon, Finance Director DA: March 27, 1993 RE: UTILITY BILL ADJUSTMENTS M E M O R A N D U M The following are requests for and recommendations made for utility bill adjustments: Description Recommendation 1. Leaky toilet fixed in March 1993. 2. Leaky toilet fixed in March 1993. 3. Water leak in bathroom fixed in June 1992. 4. Frozen outside faucet fixed in March 1993. Adjust future billing starting with July 1993 to prior 3 year average of 17 /gal /qtr. Adjust future billing starting with July 1993 to prior 3 year average of 26 /gal /qtr. Adjust October 1992 and January 1993 to prior 2 year average of 24 /gal /qtr. Adjust April 1993 and future billing to prior usage of 13 /gal /qtr. Form No. 235— Application for Retail License to Sell Non - intoxicating Mall liquor "ON" Premises. (Ro II xv) *Lite of liRinnlOota, COUNTY OF. Washington To the City Council of the City o f Stillwater State of Minnesota: hereby appl from the Savories i ese a license for the term of described as follows, to -wit: first day o f as the same are defined by law, City RETAIL "ON SALE" City eight months OF May At Retail Only, Non - Intoxicating Malt Liquors, Stillwater Business Records Corp , 19 93 , to sell for consumption "ON" those certain premiss in the of Stillwater 108 North Main Street at which place said applicant operate.S...the business of faod...eatabl i shmnt and to that end represent and state as follows: That said applicant citizen of the United States; of good moral character and repute; and ha attained the age of 21 years; that proprietor of the establishment for which, the license will be issued if this application is granted. That no manufacturer of such non - intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein; That said applicant make this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said applicable thereto, which are hereby made a part hereof, and hereby agree to observe and obey the same; (Hen state other requirements. 1! eta. of local regulations) Each applicant further states that by the commencement of business and by July 1 of each succeeding year said applicant will have paid the Federal Special Occupational Tax to the Bureau of Alcohol, Tobacco and Firearms for a retail dealer. Dated..., , 19....�� '.' 1 .l pplicant P. 0..gddress 7.ti1-l - A_2 , - uvuu?vz10 61• m m •Rau4o, y ! inop 141a ay; pup Rau-zany Rnuno0 arf; /o uo? ;vpuatuuco -021 uoggpn a+11 ;notf;?ae aruao?2 /put; /o souvnati ay; o; luasuoa 1pvys proof( uatoj ou puv `uazoj lions /o pavog zealot arf; /o ;uaruoo azt; nozf ;?ae unoJ fluv u? apps 101 asua:nl mss? llprls p.Lvog R ;uno3 oX :wog 110 )€4102 ZHLE JO Q?IlrOg X.410,t gHZ 6I pogo(' •uor3vo?lddv urinal ay; u? 1o/ panddv nsum/ ay; /0 aour nss? art; o; ;uasuoo pip 61- 1 jo fivp ae f; uo uot;niossa fig 'rims puv R.;uno0 pros /0 uaewJ inn /0 p1Vg U nUU alf; f1 p?Pap •nf s? �I g0 0,L .r10 .d SXl100 tolopuuwif ;o 3v214§ '.... ;uvo?lddv pipe /o ssau?rnq azl; /o aylpalmouoj 22n/ 5 v'q Rvs 'rl ;po uo `uloala Rlnp au?aq fig "truly( •o,gpalmouof umo vs{ XOISramnizA 6r • °1 W urno,t uoq.64iispm �v PaPt ;o 31121e§ tiopuul ;o 3 W I' Z fh to O A O E 1sa7F' •ssau?anq plus ,to ;onpuoa rig o; alu?;vioa ruo?; -Vlni791 puv warn art; 1 ;?a2 Riducoo 11? n ;uva?lddv art; ;uaucf pnt 1no u? ;vtf; put) 'lonb?2 ,i7unvo?xo1u? .10 1onb?l now $uivo?xo;u? -uou (o egos ail; o; Punt-lac arvp Rut) pa;vpoaa 'uonvo?gddv trig /o a ;vp ay; o; laud uvafI salt Jo pound v imago: `;our toy ;uvazlddv rnva ;vtf; ajpapmouol 1no jo praq ati; o; iluyvaddv ;? 'uo?; - vonddv ar f} puaucucooa.z Rga1at1 `Rlunoo pees lo a?latfs pup Rau cono R;unoo ' pau$galapun rziz ,to R;uno0 `Biofsaum �o Rvp s?rf; a jN aloJag o; ulotng puv pog?losq ng /o ant; a.1v uo?;o.nlddv pips 'u? apv'ua s;uauca;v ;s atf; ;vzf; puv I'uo? ;vorlddv upi;?ae rig /o s ;ua ;uoo atf; „o pup 'Ioalarl; uo?;vool axfl /o ay ;vrf; puvo?lddv pauct)u unf ;?at azt; .•51•1....i; ...1 S.. g0 .Z.LXQ 00 • MINNESOTA DEPARTMENT OF PUBLIC SAFETY PHONE (612) 296 -6434 LIQUOR CONTROL DIVISION 333 SIBLEY • ST. PAUL, MN 55101 • APPLICATION FOR COUNTY OR CITY ON SALE WINE LICENSE EVERY QUESTION MUST BE ANSWERED. If a corporation, an officer shall execute this application. If a partnership, a partner shall execute this application. Applicants Name (Business, Partnership, Corporation) ( _ ; t'�i= X 1, 1 5 lG� ,� Business Addr s i L ,a.. ') rv1 A- "A ? S City LLit .1�`C' Is this application New ❑ Renewal 0 Transfer If a transfer, give name of former owner License period IVE4 From/Kap If a corporation, give name, title, address and date of birth of each officer. If a partnership, give name, address and date of birth of each partner CJU -Ei Partner /Officer Name and Title N�����/ g-, /?c�t Partner/Officer Name and Title MARY ‹ien1C±S ro Partner /Officer Name and Title � r Address DOB • Ie,l - e, Wei Date of incorporation 1 -1- MA; NOT TO EXCEED 14% OF ALCOHOL BY VOLUME State of incorporation If a subsidiary of another corporation, give name and address of parent corporation N.T. CORPORATIONS Certificate number will be open ra Describe the premises to be licensed OTHER INFORMATION Trade Name or DBA L L L Business Phone Applicant's Home Phone BUILDING AND RESTAURANT Name of building owner Owner's address thJ/M MI/ AV I M A 1/V S7 Are Property Taxes delinquent? Has the building owner any connection, direct or indirect, ❑ Yes f No with the applicant? ❑ Yes V] No Hours food will be available :7,4 _ � � Restaurant seating capacity PS -91 14 (11-89) (6 l ) y _ _ . _ � _ ,- -- C' k l ) G _ j f'Z/ County State Zip Code Is corporation authorized to do business in Minnesota? Egi Yes ❑ No 3q No. of people restaurant employs No. of months per year restaurant Will food service be the principle business 1 Yes ❑ No gate -S r C l� i E Srrr'' / ; R r r K 001.?- (2a — If restaurant is in conjunction with another business (r6sort, etc.), describe business L) Z_I ✓'L = 7Zf L- (472. A-Z, 1. Have the applicant or associates been granted an on -sale non - intoxicating malt beverage (3.2) and /or a "set- up" license in conjunction with this wine license? ❑ Yes ❑ No 2. Is the applicant or any of the associates in this application a member of the county board or the city council which will issue this license? ❑ Yes KNo If yes, in what capacity? . (If the applicant is the spouse of a member of the governing body, or another family relationship exists, the member shall not vote on this application.) 3. During the past license year has a summons been issued under the liquor civil liability (Dram Shop) (M.S. 340A802). ❑ Yes (No If yes, attach a copy of the summons. 4. Has the applicant or any of the associates in this application been convicted during the past five years of any violation of federal, state or local liquor laws in ,this state or any other state? ❑ Yes No If yes, give date and details. 5. Does any person other than the applicants, have any right, title or interest in the furniture, fixtures or equipment in the licensed premises? ❑ Yes ' No If yes, give names and details. 6. Have the applicants any interests, directly or indirectly, in any other liquor establishments in Minnesota? ❑ Yes ►!J' No If yes, give name and address of the establishment. I CERTIFY THAT I HAVE READ THE ABOVE QUESTIONS AND THAT � THE ANSWERS ARE TRUE AND CORRECT re , (4 f Applicant Date TO THE BEST OF MY OWN KNOWLEDGE. The Licensee must have one of the following: CHECK ONE OR OR II A. Liquor Liability Insurance (Dram, Shop) — $50,000 per person; $100,000 more than one person; $10,000 property destruction; $50,000 and $100,000 for loss of means of support. ATTACH "CERTIFICATE OF INSURANCE" TO THIS FORM. B. A Surety bond from a surety company with minimum coverages as specified above in A. C. A certificate from the State Treasurer that the Licensee has deposited with the State, Trust Funds having a market value of $100,000 or $100,000 in cash or securities. IF LICENSE IS ISSUED BY THE COUNTY BOARD, REPORT OF COUNTY ATTORNEY 1 certify that to the best of my knowledge the applicants named above are eligible to be licensed. ❑ Yes ❑ No If no, state reason. Signature County Attorney County Police, Sheriff Department Name Stillwater Police Department REPORT BY POLICE OR SHERIFF'S DEPARTMENT This is to certify that the applicant, and the associates, named herein have not been convicted within the past five years for any violation of Laws of the State of Minnesota, Municipal or County. Ordinances relating to Intoxicating Liquor, except as follows Title Sign Chief of Police IMPORTANT NOTICE I Date • ALL RETAIL LIQUOR LICENSEES MUST HAVE A CURRENT FEDERAL SPECIAL OCCUPATIONAL • STAMP. THIS STAMP IS ISSUED BY THE BUREAU OF ALCOHOL, TOBACCO AND FIREARMS. FOR INFORMATION, CALL 612- 290 -3496. • PLAINTIFF MONS ICE OF HEARING FAILURE TO APPEAR STATEMENT OF CLAIM UCF -8B (12 -81) - Statement of Claim and Summons • State Qt .Minnesota COUNTY OF WASHINGTON NAMff AND ADDRESS AMERICAN _FAMILY.__INSURANCE- -_ ._PO _BOX _59173_ _.0 ._ MINNEAPOLIS MN NAME AND ADDRESS CITY _OE STILLWATER r_' DEFENDANT M1 216_ iv_ 4TH_. T.. __.-_ STILLWATER MN zip 55082 5545 -0173 V S. 94 ' DATE PLAINTIFF _ wz NAME AND ADDRESS CRAIG- ZACHHMAN 690.8 IIAE1tIET_ AVE_ S_ RICHFIELD MN NAME AND ADDRESS onciliation Court vs. Conc. Ct. R. 1.08; 1.09 - :z 0 4,0 ziP55423 Name T? NAE Nn2T F Title P.EP ?F SENTATIVE FOR PLAINTIFF being duly sworn says that Hs/he is the plaintiff above named; thatthe ; at)east 18 years old; that the — defendant is not how the Military Service; that the defendant is a resident of wAsiTTNaTAN = County; and alleges that the defendant is indebted to the plaintiff in the amount of:$ r)4 l 89 "= plus $ 1. - nn filing fee, totalling $ 1 ART_ R9 . ; .plus disbursements, by reason of the. following facts: A 7 Aim OX /i.4 r£ j' rt ;7 P , Ow OC T Z / ' cJ 150,014, 7;L1l: C,,f , /$T/i'4rf,t / 5 P1.4 r - 4 O/= ?—m ✓f `vq 5: /G �N i ii a 3 rA f IC TN �a4A £� .f / /4�c£� O.� fitrdArr,.r ?. (f / f,( .> t a qe,i ,4 - L3 f Jl g t f c.f. 1 7 / 4‘E.- �/ 1) i /l f e NOTA ' TRACY MENTH NOTARY PUBLIC — MINNESOTA CARVER COUNTY - / i r MY COMMISSION EXPIRES 12.696 ( _ /�p ✓. ' 1` ��I tELEPHONE Cf NATURE _ � - �� THE STATE OF MI- NNESOTA TO THE ABOVE NAMED You are hereby summoned to appear at the hearing of the above entitled case at ,::'9.0n - 4 m., on TIME �', ;n.... LAC - .a -", � ' Court Administrator , .),: Dated 4 -97 -93 a iud a R oft of ,n , � I RDe Deputy ' e:c ir� p Y � .._, SUBSCRIBED AND SWORN THE ABOVE STATEMENT OF CLAIM IS TRUE AND BEFORE ME ON \ G� CORRECT TO THE 8 Y KNOWLEDGE U — ?�/ SIGNATURE r IF YOU FAIL TO APPEAR AND ANSWER THIS CLAIM AT THE. ABOVE TIME FOR THE PLAINTIFF, C S C JUDGMENT WILL BE ENTERED AGAINST YOU BY DEFAULT FOR THE AMOUNT CLAIMED. U• • • PLANNING APPLICATION REVIEW CASE NO. DR/93 -12 Project Location: 100 West Pine Street Comprehensive Plan District: Public Administrative /Office, PA Applicant's Name: City of Stillwater Background: The City Council directed Staff to prepare a parking lot plan for the West Junior High site. The reason for preparation of a parking lot at this location is to provide parking for the CUB Foods office use across Third Street to the east. This parking lot is also planned to provide additional parking for uses on the South Hill and Downtown Stillwater. Because of the sensitive visual nature of this neighborhood with the Historic Courthouse and historic homes, extra time and additional design experience was needed to create a parking area which would blend with the surrounding structures. Three Heritage Preservation Commission members, Mike McGuire, City Staff, representatives from BWBR, the firm which designed the East Wing and the landscape architecture firm Sander, Wacker, Wherman and Bergley, (Lowell Park Master Plan designers) along with our City Engineer met three times to discuss and develop plans for a parking lot. • There were some original ideas that the lot provide for recreational opportunities as well as parking but it was not indicated by a neighborhood representative that this was not a neighborhood need and important to the project. Issues which were important included concealing the parking from the street and the Historic Courthouse, the orientation of pedestrian access from the Historic Courthouse and the CUB Office Building. It was important the lot provide for CUB required parking. Discussion: The proposal is to demolish the existing West Junior High School facility and construct a 150 car parking lot. This lot will provide CUB employees parking during business hours and provide the churches and Historic Courthouse with additional parking on the South Hill. The lot will also be open to the public in the evenings and on weekends for overflow parking from the Downtown. The site plan shows how the parking will be orientated on the site. Access will be provided from collector streets, Third Street and Pine Street. Two vehicular entrances on Third Street is not recommended because of the traffic conditions on this street. Also, because of the grades on this site, internal circulation could not be accomplished by one vehicular entrance. The corner of Pine Street and Fourth Street was a logical location. This parcel of property is the "front" yard to the Historic Courthouse and has a strong visual presence. Landscaping,'which includes street trees, hedges, and other vegetative plants are important to buffer the lot form Third Street, Pine Street, the Historic Courthouse and various homes in the neighborhood. 1 A sidewalk connection lines up with sidewalk extending from the front of the Courthouse, then ends at a plaza which then connects to sidewalks extending east toward Third Street and west toward Fourth Street. The lot shows approximately 153 parking spaces. This may be modified as the plan develops. The office use requires 178 parking spaces. The CUB Foods office site provides approximately 35 parking spaces on its site. Recommendation: Review and approval of parking lot site plan with conditions. CONDITIONS OF APPROVAL: 1. A final landscape plan showing plant type, size and location shall be submitted for review by the Design Review Committee before construction permits are issued. 2. A lighting plan showing light location, height and type of fixture and light intensity plan shall be submitted for review and approval before construction permits are issued. 3. Comments from the Design Review Committee shall be incorporated in the final design of the project. 4. The design of benches and trash receptacles shall be reviewed by the Design Review Committee before construction permits are issued. Attachment: Plans • • • THE DEVELOPMENT HOFFMAN CORPORATION Hoffman Corporation, founded in 1892, is a firm of committed professionals providing comprehensive development services which includes market research, land planning. financial counsel, architecture, engineering, construction management. and property management. Hoffman is the construction manager for the Cub Foods Headquarters in Stillwater and will be development coordinator and construction manager for the Stillwater Country Suites Hotel project in downtown Stillwater. MOTEL DEVELOPMENT & MANAGEMENT Based in the Twin Cities, MDM develops and manages hotels throughout. the midwest. It has developed and managed some of Carlson Companies most successful hotels. With over 1000 years of combined experience, MDM has experts in all facets of the hospitality business. CARLSON COMPANIES The hotel is a franchise of the Country Suites by Carlson. Country Suites and its sister companies: Radisson Hotels, Colony Resorts, Country Kitchen Restaurants, TGI Fridays and Carlson Travel Network make up one of the world's finest travel and hospitality companies. TEAM r 57774 :-.7.7t c sti 5, 461116 . 0 . lig:NE •-•• aa.a a•a•a•••• . • ' 4W. ; :.. • 74•• ••' . • t• -e--••• ...row.. • • ,.. • a• a'• '4..'It.A...Z..: •"' • ""• . "i • RUI • 7 ,4 E7 , 7 Ir..;:2111E ‘.ta • • i i‘Y• " :•• • tc' • rg a 104- • . .• ' "74 ":4.1""4"-*X• 4 4 ";•ta• • •` a_ 77 Aim 1 G.B. KNAPP Stillwater enters the twenty—first century as a forward—looking, thriving community with a long and distinguished heritage. As both a benefactor and a victim of natural, civic, and commercial focus, the Historic Commercial District is a complex assemblage of a variety of land forms, structures, and transportation systems forming a uniquely integrated composition. From 1852 when a massive landslide contributed to the waterfront configuration. the District has undergone vigorous development thrusts principally through 1940. Located in the valley formed by the St. Croix River, Stillwater sits nestled along its western bluffs. Today it battles with similar forces of erosion as the river rises to various flood stages. Architecturally, the remaining structures reflect the significance of the historic lumbering and manufacturing economies of the City as well as the commercial and civic buildings that supported them. Transportation systems have also played an historically important role in the District. Stillwater's initial reputation as an important boom site stemmed not only from the rich surrounding timberland but from the efficient river system that brought the logs to these calmer waters in the St. Croix for processing and on to the markets that could be reached down stream by boat. With the arrival of the first 'railroad in 1871 Stillwater was able to strengthen its leadership in milling and lumbering and develop impressive and diverse manufacturing concerns. CONTEXT counim sloraa IT CIALSOPI g lk / 41 11 %, BWBR ARCHITECTS 1 NO 0,104 00 4/211/00 SUITE 1 SUITE 11 SUITE 10 SUITE 9 SUITE 8 SUITE 7 SUITE 8 SUITE 5 THIRD FLOOR SUITE 2 1c MEETING SUITE 1 SUITE 11 SUITE 10 SUITE 3 SUITE 4 SUITE 9 SUITE B SUITE 7 SUITE 8 SUITE 5 SECOND FLOOR SUITE 1 SUITE 11 SUITE 10 1 SUITE 9 J SUITE SUITE 3 SUITE 4 VEND HSKP SUITE 8 SUITE 7 SUITE 8 SUITE 5 8 BAR / RESTAURANT ►G '40 OG iO Mit :IMO% 6060 T M E' 111111 • I0 TRASH .. SERVICE POOL/ EQUIPMENT POOL• OFFICES KITCHEN IIIIIIIIII III 0 S 10 20 , r 1 1 S i i r i i , si r ••• • ~ i ar ii • ~ In , PJANNNING Each Country Suites by Carlson blends the best of a bed and breakfast with the service and amenities of a traditional hotel. That translates into a , "just like home" atmosphere not normally found at. a hotel. The interiors are warm and inviting and include a lot of extra touches, including a wood floor and a fire place in the lobby, tasteful decorating with lets of woodwork, dust ruffles on the beds, even an old— fashioned pigeon holed key box behind the front desk. PROJECT DATA 90 Suite Hotel on three stories Bar /Restaurant /Kitchen on second floor Meeting Center on third floor DESIGN CRITERIA ® Enhance and strengthen the river town image ® Maintain /preserve the historic uniqueness of the Lumbermen's Exchange Building ® Maximize views to Lowell Park and the River ® Maintain continuity with the historical character of the District ® Provide a gracious, accessible building which relates well to all its surroundings uses 0 0 0 0 ET 04.111.6011_ BWBR ARCHITECTS 3 NO 930000 Adak I IIII IIIIII a I � S2 � l P ARKIN llllll • 414 t f `� G PARKtNC P JUcJ r Gt • Dock Cate IIIIIIIIIIIII Parking rick Alley Dock Dun Grand Garage flIlliInhIIIIIuIuIIIIIIIIIlIII Commercial mbe - Building schwa SERVICE CORRIDOR (1) /71777177 1d Fr eight House y Restaurant (• ) \ / 0 \i-.) L Lumbermen's Exch ge Building Commercial Building Commercial Building Parkin o 0 0) 5 a u Additi Commercial Building Commercial Building Bank we ▪ SERVICE CORRI mberm n'a Count h c e ditldb9 L_J 0 O Countr_ Su �s IIoilhuul111111111111111111111111uIIIuIuuIII+ ... ` ing = J 0 R Water Street � ^ 1 �� I = 1� rj li ld� .1t0) II) 4.0 ! WI � � ��11 ./ , , 4 0 \\ \\ ::- \, ,\ \ \? \ \\ e \\\\\\\-, \\ D " \\\ \\ \\\\\\ \\\ \\\\ � ._ _.. d �...... - — - - - 111-11-1.111 g• • r7-11M G• PA . I G I 14 • j I INC i I I ,' 1� +�'` • • ,I OIq P PARKING • • • YAtc�unlx + RKIN4 • rexxiNG 'WA � --- — . oh I I I I I I I I I I 9I► _.. I . I waft �'i0� Water Street I 11i/11/ill r. C , • O ca s/ AIM 1110101011001011110001011111110101 S .it Ak \>\\>\>„\XX>.\\\;.,,\XX>,_\ 1 x.0.;.1.- �` �_� �__ ,:L>_l•e �c.l �'Illlllhi��d ryIIIIIQIII 1 ��� w �"� - � ^?, d1 :Iln•,8_�I -� nvt - s II • BEN'! BUR SIT H'. FORCES Today once again Stillwater reflects on its history and strives to renew its relationship with the river. This offers a unique opportunity for the Lumbermen - Hooley site. Development of a hotel in this location supports the planning established in the City Master Plan and the details of the Lowell Park reconstruction. Coupled with the redeveloped Lowell Park, it. allows for the City to again turn to the river creating a new front door with an image reminiscent of a simpler quieter time. There are a number of significant issues to consider in the development of this site: There` is no "back door" and access, both physic's] and visual from all sides. Major traffic congestion along Chestnut now and even with the construction of the proposed Highway 36, bridge traffic over the historic Bridge will be significant. Preserve the view of the Pavilion, both from the bluff down Myrtle and from downtown. ® Preserve the scale and character established in the logging and railroad eras. ® Prin'i'ary Service is along water for both Main Street and Lowell Park commercial establishments. ® Railroad right -of -way to be maintained though traffic is'r,limited and at very slow speeds. ® Lumbermen's Exchange Building is a contributing structure to the historic district and its preservation is an important ingredient in "fitting in" to the site. ® Site is an important link between Lowell Park and the Central Business District. ® The Downtown plan proposed parking along the western edge of Lowell Park. Pedestrian circulation between Main Street, parking and the river 'front promenade will be encouraged and'improved. c ou6 V LS i n 0 0 0 0 0 0 UIT CAR SON v 1 BWBR ARCHTECTS tt DLL ST1 /9R suit of 11.41M7S MOW /MIS ROOD 01100q IMAM DODOS DWI 47 I.OTALMANI lgaGt CONDO Poortio4 E.; 1 I I WOOD =MC AND ?4T11921 TED — AST NORTH Ma FM All IERVID WORT WIT 7400 1 ri 1 1 1 1 1 crLffkr, 11:111:1:11■1 1161112121=' 1.1./IDORDIRwt 7OcC444.,K4 IDOLDING 7±1 1-- 7117- 4.J.• UM DOOR 0)40 7401000 11:712 SIMI IASI MINOR LOOM DO — 1 7 WEST 1111111 ;r1.:1 I ir: ,„■,, ts i'lli- : - i .4 " ._.–.. ,''ii1•11 kilt, Fr .._..7.7.-.._ _ :_-._ .-,...... ,..",,,, .1: tr 2C ITP.e.1 I SIOWICI DOORS AT COQ MOI. ?VCR 0t 1417 1100 0000 RTOLD MOM DOOM 07131 mean 7000 SONG IMO DOOR ?MST =IWO Dral ROO? REITORLD 400(3 I I I .1. 1 iI Ii, li t 11114 1 1 11 1 111 NEW 404005 nt' 1:1 0810077000 1402000 raerr WPM ITRICAL WPM 7t. 3206- DDIXIVRX. SIDDIG RIZ 2 MUD 0/011 MOM (V.A 1120 I 1.-0 10011 7000 0011100 TOCI 101147 ALI. 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';':;::;; ■ ', : ::::1111111.;: , :li •' 11111.::::: ,1:11111:t'l'ji."-- :1111111:::111111'1,111iAll',1:! ;1111'1,1111.1q ._......, 4 tr. i• — 7 11 1 11111111111 ' ::::•;r17 i1 -.: Ai': '; lin In L11. in: i i ' i II s 11 .11 1 :' , ..-- - - -- 11__%!1, 4 J li - 111,...1r : im .. rr,-,1r,g1,r 111 . 1;r . rrrr iiii,gliAliiikdli1( 1 1 1 1 I 11X1 PCOIT DIDal UDR MI IttPLUS 11/700•9 " 1 I ''!' 14/1! ••■ 11111114 CLIO 070042 5)10 Er DU. 7110 rint tom ir e" - VITAL ROW -100D 7010043 I 01124111 7171271 000 0110 040101 MEM 000? 11 111iwii1111H111,, ••■•••• •••■• • 1 t11■•••■ • ••■■■••■• raari Till 07 RANT GRADOIC-- :r :11? = late 7001 077077 140)171 ' I 11 J • • •• FRED SWAIN LTJ EXC BIA NO 4304900 4/78/D3 FANGE ,i890, "The Lumber man s Exchange Building" ( a contributing structure) was the first moderh business block in the city, equipped with modern heating, plumbing, electricity and tit: t` an elevator: From the Application to the Nations' Register of Historic Places. The design calls for the Lumbermen's Exchange Building to be incorporated functionally into the Hotel yet remain a distinct and distinguished anchor at the southern end of the site. The new construction acconitnedatei the needs for a grand entrance, disabled and a better relationship to parking that would otherwise place a difficult and undue architectural burden on the Lumbermen's Exchange Building. The exterior rejuvenation attempts to 1 the scale and detailing of the original archit within the limitations of its subsequent. alternations. The brick will be cleaned and tuck 'pointed as necessary, fire stairs and incompatible wood detailing removed and the windows will be replaced. Where previous alternatiOns installed large "picture" windows, new windows with divided lights more in keeping With the scale of the original will be installed 'within the same openings. Canvas awnings will be installed on the first. floor reminiscent of the original building. The interior plans will transform the building to a hospitality use, exposing its brick bearing walls in individually and uniquely designed studio suites, :/ 2 • _ (0)10J • I i e'S • - 0 L- 5 - ,!1 1 111 11 I ST CLP.12,144 BWBR ARCHITECTS R F 1 'rf 1 ' 1"61:72,n _ E- 0 0 VIEW FROM CHESTNUT AND MAIN VIEW FROM LOWELL PARK 0 0 • II I VIEW FROM MYRTLE AND MAIN F. "te.f 1 I atall VIE- ALONG/ WATER STET re :f. I . , , . 4.4 , ^ .......... ....-1 m........=-...: ,.4 OA 11 1- .4. • ..2 iirill i • " l 11 ma iti Ii 111 iniiiii iiiiiil — , KATITAN The new construction assumes a prominent, role in further linking the downtoWn business distribt with the river_ front promenade. '6 ith the primary entry on the north,: the building frames and preserves the views to the l'avilmn along Myrtle. The hotel's 'western facade is wrapped , in a masonry mass with openings. stone de and brick color reflecting those of the district. The building steps back from the Lumbermen's Exchange Building permitting the older structure to maintain its own identity. To the park the hotel, Meeting Center and Restaurant curve graciously to capture the panoramic views up river. Anchored by the Lumbermen's Exchange Building to the south and the new masonry mass along Water Street, this lighter facade recalls details of the steamboats that historically played such a vital role in supporting the economic interests of the City and contributes to the many vital images of what Stillwater is today. nilittriricie?„11111111 Ermithaitillikaaovii cr-f"-)-- 11:))); _ - 4. ----- 11 \irlr•F' SIU111,11172:::_,) sw , LJ1 04Al2.014 ;7 BWBR ARCHREC TS ' NO 11.304 0 00 1 /t• 1 03 • • • SANDERS WACKER WEHRMAN BERGLY LANDSCAPE ARCHITECTS AND PLANNERS 365 East Kelogg Boulevard . Saint Pain Minnesota 55101 612- 221 -0401 Fax: 612- 297 -6817 parking lot -14 space (Including 1 handicap stall) existing vsgetathv slops to remain Oak Street ".1 uc rh�/al ri'+n.• X01 1 am®o. f t� ass. i174.11y et MIE 1� 1• S ri , i J ,t. :� vi' ! t f O t t . fix: 'or — vehicular s+rtranu fins Street exbting house existing house 1 1 vehicular entrance parking 1st - 72 spaces (Including 4 handicap stalls] mil dock pedestrian crosswalk focal point (options may Include decorative pool and fountain, interpretive shelter and /or artwork) parking kit - 81 spaces (including 4 handicap stall.) West Parking Area LEGEND: MISCELLANEOUS existing contours to remain proposed contours property line SITE ELEMENTS retaining wall --e— =— ornamental fence with stone columns ornamental light standard parking lot light standard J I I I I L bituminous parking lot 1 concrete walk rElsr= paver surfacing steps SITE FURNf1URE • • PLANTINGS 'iii e columnar shade trees • Preliminary Concept Plan for the Stillwater, Minnesota 28 April l993 North Scale: 1" = 30' ornamental bench ornamental bench with chairs street tree In tree grates or pavers evergreen trees scrtten hedge ornamental shrubs and perennials • PLANNING APPLICATION REVIEW CASE NO. DR /93 -11 Project Location: 110 East Pine Street Zoning District: Public Administrative /Office, PA Applicant's Name: BWBR Architects, Inc. Type of Application: Design Review Project Description: The application is for renovation of and adaptive reuse of the East Junior High Building for an office use. The 1930 Junior Hign is a good example of a Moderne Style school building that was typical of the times. The renovation plans reorientate the building from the south (Pine Street) to the north (Third Street /Downtown) by relocating the mainentryway and constructing a three story atrium. Changes to the extension of the building are mainly on the north elevation. The emergency metal stairways are eliminated and replaced with windows. Windows similar to the existing windows are added on either side of the old stairs are open on the building to the north. A three story atrium entryway opens the interior of the building to natural light and the sloped metal roofed atrium lowers the profile of that new building element and merges it into scale with the building. The cupola on the building is reminiscent of the Central School which once stood on this site. The west, south and east building faces remain as they currently exist. Rooftop mechanical equipment are shown in approximately the middle of the roof. This should minimize the view from the south or north sides. No landscape plan has been submitted. This plan should coordinate with teh landscaping across the street on the West Parking Lot site. No trash storage area is located on the site plan. The landscape plan is conceptual only and lacks detail. The parking layout shows a turn - around and drop -off to accommodate off site parkers. A lighting plan will be required before final project approval. The lighting plan should indicate fixture type, location, height, and direct lighting down so the light source can not be seen from adjacent streets. The color of the atrium should be a color compatible with the existing building, possibly a brick, grey or dark green color. No signage is proposed. If any signage is requested, it must go through Design Review. If a sign is desired, a low profile ground mounted sign along Third Street near the driveway entry is suggested. It is difficult to see from the site plan but a sidewalk should be constructed from the entryway to Third Street connecting to the west site parking lot. • Before final approval of the design, additional detail should be provided as listed in the conditions of approval. 1 Recommendation: Approval. Findings: The renovation and adaptive reuse is consistent with the Downtown Design Guidelines. Conditions of Approval: 1. A detailed landscape plan shall be submitted for review and approval. The plan shall indica.e plant type, size, location as shown conceptually in the proposed plans, 2. No trees by the rav to the north and east sides of the building shall be cut or removed without approval by the Community Development Director. 3. A light plan shall be submitted showing the fixture type, location and lighting pattern. Lighting shall be maintained on site and the light source shall not be visible from adjacent areas. 4. There shall be no niglit lighting to the south and east of the building. 5. The color of the atriim shall be reviewed. 6. A sidewalk shall be constructed from the north building entrance to Third Street and West Parking Lot. 7. If trash is kept cutside, it should be screened by a structure compatible with the color and material in the school building as approved by the City. 8. No signage is appro lot directional signa Attachment: Application and plans. ed for the building. Any signage other than parking e shall require design review. • • • • CASE NUMBER Street Location of Property: 110 Pine Street - Local Description of Proporty: See attached sheet Owner: Name Cub Foods, a Division of SUPERVALU, Inc. Address 126 Water Street Phone: 779-2025 Applicant (if other than owner): Name BWBR Architects, Inc. Address 400 Sibley St. , Suit 500 Phone: 222 -3701 Type of Request: ___ Rozoning ___ Approval of Preliminary Plat ___ Special Use Permit ___ Approval of Final PL.1t Variance ___ Other Description of Request: PLANNING ADMINISTRATIVE FORM Cub Foods Corporate Headquarters (See attached) *NOTICE: ENGINNEERING FEES MAY BE BILLED TO APPLICANT. Signature of Applicant: HPC May 3, 1993, Planning Commission May 10, 1993 Date of Public Hearing: NOTE: Sketch of proposed property and structure to be drawn.on back of this form or at- tached, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set- backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. Approved ___ Denied ___ by the Planning Commission on (date) subject to the following conditions: • Approved ___ Denied ___ by the Council on subject to the following conditions: Comments: (Use other side). Caso Numbor Fee Paid Date Filed Design Permit Renovation of existing east junior high school to • CUB FOODS CORPORATE HEADQUARTERS Total: 58,100 s.f. usable space The building will include 42,600 s.f. of renovated space 7,000 s.f. of unfinished space 8,500 s.f. of existing Gym and Locker space that will remain unfinished BWBR. ARCHITECTS April 28, 1993 The intent of this project is to give new life to an existing school building by consolidating the operations of your long time neighbor, Cub Foods. The first move on the site is to turn the back into the front, signifying the change of use from school to office, and orienting the building toward the river. A three story atrium will take the place of the existing courtyard and make an elegant entry into the new building. Removal of the existing interior clay tile walls will provide the opportunity to make three levels of flexible office space. The open office plan will focus on the new three story atrium that looks to the river and floods all three levels with sunlight. The rotation of the atrium recalls the old and new street grid of the city, making the Cub Foods headquarters a link between Stillwater's past and future. Repaving the existing parking lot and adding a turn around drop -off area will provide a total of 34 spaces. This lot will accommodate all of the disabled parking stall requirements. The remainder of the required 144 stalls will be provided across Third Street at the site of the demolished west campus. •:* • • (2) 4) 4; :r g 10 2 .x 0 ;,,rt :,,• ID • • 0 P4 0 P 0 0 0 hp '4•4 ; C : ) cd 0 . .44 - 4) Ile r Cd 4 ' 43 ..0 - .4......, (1) ' U 4 ' ..." 0 rt - ,-; 41 0 I ,. 0 0 sau ps a) : ,-4 . p.- -- a , • -- -....--,_-- S c .) tj 4) . .0 ..4 0 . , ° b n k t L 0: g ° 30 ca t ;.!iii.g. 4 8 , 4 . 0 Eit'=: -,..-- ..: 443 0 a ..' (i) 0 5 4 ' 5 — ,C) a) bI3 0 • 2 , .0 , , ,.4 on 0 1 4 1 „ Cn 0-Cd jol ,)..; ' ,.' s-4 ' 04 ID 1:4 0 Ti ' ) 0 ... - -- 2 :53 .%) -.6 4 .,, "It 4 ‘. , 0 tii P 4 . • .('1) <L , ' .,' ..' ,., ‘•• "g: i a_0 4 ° . 6 "ii , _11, `t;>,.., i _ , ' 0 l' 1 [ y t t 6 9- f..'-' ' - , - -- - '',,a 0 -a' .. --_,f4 — . •F -,-- as *.‘ , : ...i - •"4. .7 : .... .,, ' .7- . . . •:.. • - - , ''''• -0. LI ' '*> -(7)-7 - -4) ' t,- . ) ' V '------- 0 .,. - ' , ci' - •• • -t ? • , :'-'1 -, * 4 2 z - _'_ - = l :TL ' i- - i.. - . --- z ' I'-'.T._—,----'4:'_r: L- _ r -, , . -- t r . 1 = -- :-;- 7 -.,.., - - as - . 77 ;--:1-; •:-14): 1 •1:/...- Al .. . Ai,. > -,.:.,0_,.. - - ,_ - k k. ; -__p.,_ , -*•: , • . tio-. - i - i-,- , o,.,.., - ,_tn , 0.. ...,_-_-. 0 ,- ),..., ,__,_,,,,, a _,,,,,,F, , no_;•• _4-e--cir - -- -----L-..44-o, _4) -r,..,.0 xi -• -0 =ccr„-rg- . . ;Il 7'0 4 -7 '---41--le--w-- =AV -ft, in- ._ It ;4 r ...., 0: ,._ E . 0 .i.. 7 : :7t11:_0, i =-7 ,, ,7i.):_nv ..,. : t:t.ts 1 :4. 1 - 03.7; 7% .1 -- - 0 In .' 1 :::, .•: 0 .,4.1 - , t tr , ",... , ..........7 ' "-", ",...,,,,,'" r - --=',,--.• -"1",*". - --,. 4) 4) 0 4) : •. - rA „ "::`• - - . • • • ' ‘i • 4 ' • . .. • r 4 • • CITY PLAN • scale: 1"=545'-0" scale: 1 "= 136' -0" eDi SITE PLAN 1 // B 0 ❑ 0 (For plan layout see submittal by SEH 00 0 Future West Parking 1 1 U I UI IU % I I I L— ) o I l —; ❑ 9 I i ; F p=! 'o El Palm WWI 0 0 00 ri fal O ° 0 m v N CI hni Pine Street n Bluff line • r r r CUB FOODS CORPORATE HEADQUARTERS t s Good neighbor The relocation of the main entry to the north side buffers the adjacent single family residential neighborhood to the south, keeping the noise and traffic zoned to the north and west sides of the campus. Access and parkin The primary circulation routes to the new corporate campus lead off of 3rd Street with a secondary parking access,bff of Pine St. Parking Summary: Parking required by city zoning ordinance: Parkine provided: East side 34 stalls west park 165 stalls * as pet, ADA code 4% of all spaces are . dbcessible parking spaces All surface parking areas are provided with significant landscape buffers and low glare lighting for security and general Lillumination. Service to the new corporate head — quartei -. will be from Pine St. leading to an entrance off the north— east ,corner of the building. MIR ARCHITECTS NO 09017 Aprll 26, 1093 178 stalls F-+oo' C2Q 1:4 � o r • a) c7 G Di • °ad bo CC1 .0 CU v cu Ctl n =• •.• O A ca et V) ° p ° aa.) a.) i ° G � = ,y" • v p A c cu 0 U tto .� ▪ ,O y., .. 0 ..� � Fes al cu G ^-' ° cu O - ▪ p w c0 U U a) p 0 = O 5 --CU . p 4n0 w Icy 2C : y _ o en _,-t, - - GL a.) en-.- a...' (3, (1, 5 .n c I. . a y d a' E c 0 ec .0 ai c 0 Cr ro ° a) cn 0 0 11111 111111 ■ 111 11I Run MALIE Nall 1 :11 MEI VIII moll r:1 i ■ ■i BI WIN ■11 ■MI 11 01 IUU 111111 YES MAI iii ROE N111 Em 11 ± 111 11 1U r LLW II LLW NORTH ELEVATION 111 111 111 111 111 L L11' EAST ELEVATION Light cupola with vinyl clad wood windows Existing brick school with vinyl clad wood windows Replace existing doors with new wood windows SOUTH ELEVATION En ® LIM I1quii■I \h% . m m m m i11i ®Ill�lil®illmllim 111 111 H 111 111 m 0E0111 .., ���1 /l /lGlll/lllllll0/�,h W LOT mil WJJ LW LLW ............ ININ UIIII LLL LW II 11Ik111 WEST ELEVATION Standing seam metal roof Vinyl dad wood windows Aluminum panel infill between windows Entry canopy with standing seam metal roof New Wood windows in the existing brick wall Replace existing glass block with new wood windows (Illmlil Rooftop mechanical equipment Rooftop mechanical equipment II ■11I111f " m CU1 FOODS CORPORATE HEADQUARTERS ELEVATIONS The rotated atrium acts as the focus of the new Cub Foods Corporate Headquarters in Stillwater. The atrium overlooks the historic city center and the river while also providing natural sunlight' to the three levels of open office space. The exiting portion of the building will ha,l several new windows to provide! daylight and views t�f'' the river. BWBR ARCIfTECT8 NO 99017 April 2E. 1999 COIF. RMS ELEVATOR ANO STARS ONFERENCE ROOM TOLET ROOMS MISC SERVICES SHIPPING/ RECEIVING LOADING DOCK CAFETE RIA ■ CUB MN - PERSONNEL/ LOSS PREVENTION/ ACCOUNTS PAYABLE • • CUB MUNESOTA & VISION. VP FRANCHISE/ TRAINING CONFERENCE ROOMS TOLET ROOMS MISC SERVICES • ■ ELEVATOR STAIRS INFORMATION SERVICES (COMPUTER ROOMS) 1 CONFERENCE ROOMS m CONFERENCE ROOMS MSC SERVICES TOLET ROOMS TOLET ROOMS 1.1186 SERVICES LOSS PREVENTION OFFICE SERVICES ■ FIRST FLOOR PLAN CD k B111111111ID • ■ • • ■ • ACCOUNTING ACCOUNTS PAYABLE / ACCOUNTS RECEIVABLE SECOND FLOOR PLAN 4 !Hit wpm III • I INFORMATIO 1 SERVICES HUMAN RESOURCES ■ ATRIUM BELOW TARGET FINANCIAL • ANALYSIS DEVELOP 900 8.F EXPANSION ADVERTISING MISC SERVICES MERCHANDISING MISO SERVICES ELEVATOR AND STARS THIRD FLOOR PLAN e iuimtiiiuuuim ADMIN I AND II • ■ MERCHAN- DISING FUTURE EXPANSION CUB FOODS CORPORATE HEADQUARTERS FLOOR PLANS The new planning reorients the building — changing the existing back into the new front and signifying the change of use from school to office. At the same time it orients the building to the river. A three story atrium will take the place ' of, the existing courtyard and make `. an elegant entry into the new building. Removal'' of the existing interior clay tile walls will provide the opportunity to make three levels of flexible office space. The open office plan will focus on the new three story atrium that looks to the river and floods all three levels with sunlight. The rotation of the atrium recalls the 'old': and new street grid of the city, snaking the Cub Foods headquarters a. link between Sti11watfrs past and future. MBA ARCHIECTS NO 93017 APr11 28, 1993 • PLANNING APPLICATION REVIEW CASE NO. DR /93 -10 Project Location: 405 East Myrtle Street Zoning District: Historic Commercial District Applicant's Name: Stillwater Hotel Associates Type of Application: Design Review Project Description: Design Review for a hotel development at 405 East Myrtle Street and 127 South Water Street. Discussion: The request is to construct a ninety room hotel on the existing Hooley's site and renovation of the Lumberman's Exchange Building into hotel suites. The hotel will be orientated to the north (Myrtle Street) where hotel parking is located and Lowell Park and the pavilion can be seen. The following is an overview of the projects elevations. LUMBERMAN'S EXCHANGE BUILDING The Lumberman's Exchange Building will be renovated and not restored; however, the first floor wood panel trim will be removed along with the replacement of the existing windows. No traditional storefronts will be placed on the first level. A canvas awning will be added which will lend character to the . building. The second and third story windows will also be replaced. The proposal does not call for using the original window openings. NEW STRUCTURE The new hotel structure has various design elements based on each elevation. The Water Street elevation (west) as shown has a textured brick facade which will appear similar to the existing buildings in the downtown and the Lumberman's Exchange Building immediately to the south. A wood -sided structure defines the space between the Lumberman's Exchange and the new structure. Water Street will provide the service entrances to the hotel. The front facade (north) elevation has a variety of design elements which gives the feeling of several structures.. These include the brick northwest corner structure, a wood faced center structure, and a rounded glass section with trim. The canopy will be metal. Typically, metal awnings are not appropriate in the Downtown. No color has been provided. The east elevation has wood siding with millwork on the cornice and lattice work. The proposal has not identified elements such as lighting, signage, landscaping, railing materials, and awning colors and materials. These should be reviewed before final plans are approved. No trash storage is located on the site plan. The plan also shows a series of flags above the hotel suites. These may or may not be appropriate. 1 The image of the hotel design is that of a riverboat. The Heritage Preservation Commission must determine whether this overall design is appropriate for Downtown Stillwater. The National Register Standards state that additions to buildings should be products of their own time. This means that a new structure should not be designed to look like an 1800's building. The Stillwater Downtown Design Guidelines state that buildings should be in proportion and scale to adjacent buildings. This proposal meets this criteria. CONDITIONS OF APPROVAL: 1. Signage shall be reviewed by the Design Review Committee. 2. The canopy at the north entrance shall be of canvas material. The color shall be reviewed by the Design Review Committee. 3. No flags shall be placed above the roof line or anywhere on the structure. 4. The detailed landscape plan for the hotel and parking lot and lighting shall be reviewed by th? Design Review Committee. 5. The architectural features which includes railings, lattice work, and glass shall be reviewed by the Design Review Committee. 6. The awning color and materials shall be reviewed by the Design Review Committee. 7. Any exterior lighting shall be reviewed by the Design Review Committee. 8. Trash shall be stored in the building or completely screened from public view by a structure compatible with the materials and colors of the building as reviewed and approved by the Design Review Committee. RECOMMENDATION: Approval as conditioned. FINDINGS: The plan as submitted will meet the intent of the Downtown Design Guidelines if all conditions of approval are met. ATTACHMENTS: Hotel submission package. • • • }vater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 3, 1993 SUBJECT: PLANS FOR JUNIOR HIGH SITE (OFFICE /PARKING LOT) AND LUMBERMAN'S EXCHANGE BUILDING The attached plans have been received by the City for the Downtown projects. These items are being considered by the Design Review /Heritage Preservation Commission (May 3, 1993) and Planning Commission (May 10, 1993). The City Council will receive recommendations from the above groups at your regular meeting of May 18, 1993 when this item has been scheduled for hearing. RECOMMENDATION: This material provided for Council background information only. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • • 1 Wate T H E B I R T H P L A C E O F M I N N E S O T A MEMORANDUM TO: HERITAGE PRESERVATION COMMISSION FROM: ANN PUNG - TERWEDO DATE: APRIL 30, 1993 SUBJECT: EVALUATION OF THE HISTORIC SIGNIFICANCE OF THE WEST JUNIOR HIGH SCHOOL AND ANALYSIS OF THE MURIA MURAL IN THE HALVERSON AUDITORIUM The attached Stillwater Junior High School West Wing: Evaluation of its Historical and Architectural Significance report prepared by Robert C. Vogel describes the evaluation of the historical and architectural significance of the West Junior High School based on the National Register of Historic Places criteria and Stillwater's Local Preservation Ordinance. The evaluation is a step by step review applying all criteria which determines if a property is historically significant. Presently the structure is not locally designated. • Based on the analysis in the report, the West Junior High School is not historically or architecturally significant based on the criteria of the National Register and Local Preservation Ordinance. However, the community does have sentimental feelings toward the structure because many Stillwater residents have attended school there. Please review the attached report submitted by Robert Vogel on this evaluation. Please be prepared to discuss. Murial Ibling Mural The mural in the West Junior High School was evaluated by Dave Marquis of the Upper Midwest Conservation Association. The attached letter describes its condition, treatment and costs. Staff Recommendation: Review report evaluating the historic and architectural significance of the West Junior High building including the evaluation of the Ibling Mural and determine that the site is not of local or national historic or architectural significance. CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612- 439-6121 ORDINANCE NO. 664 AN ORDINANCE AMENDING CHAPTER 22, OF THE STILLWATER CITY CODE BY REPEALING SECTION 22.10, SUBDIVISIONS 1 -8 AND REPLACING IT WITH A NEW SECTION 22.10 THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: Section 1. REPEALING. ec- tion 22.10. HERITAGE PRESE VA- TION COMMISSION, Subdivisions 1 -8 of the Stillwater City Code, is hereby repealed in, its entirety. Section 2. ADOPTING. A new Section 22.10 is hereby added to the Stillwater City Code that_ shall hereafter read as follows: "22.10. HERITAGE PRESERVATION COMMISSION. Subdivision 1. DECLARATION OF PUBLIC POLICY AND PURPOSE. The Council of the City of Stillwater hereby declares as a matter of public policy that the preservation, pro- tection, perpetuation and use of areas, places, buildings, structures, and other objects having a special historical, community or aesthetic inter- est or value is a public ne- cessity and is required in the interest of the health, prosperity, safety and wel- fare of the community. The purposes of this chapter are to: (1) Safeguard the heritage of the City of Stillwater by preserving sites and structures which ref4ect elements of the City's cul- tural, social, economic, political, visual or archi- tectural history; (2) Protect and enhance the City of Stillwater's appeal and attraction to residents, visitors and tourists, and serve as a support and stimulus to business and industry; (3) Enhance the visual and aesthetic character, diver- sity and interest of the City of Stillwater; (4) Foster civic pride in the beauty and notable ac- complishments of the past; and (5) Promote the preserva- tion and continued use of historic sites and struc tures for the education and general welfare of the peo- ple of the City of Stillwater. Subd. 2. DEFINITIONS. As used herein, "Heritage Pres- ervation Site" shall mean any area, place, building, struc- ture, lands, districts, or other objects which have been duly designated Heritage Preservation Sites pursuant to Subd. 4(7) of this Chapter 22.10. • • • Subd. 3. HERITAGE PRESERVA- TION COMMISSION ESTABLISHED. (1) Members. There is hereby created and estab- lished a City of Stillwater Heritage Preservation Com- mission, hereinafter the "Commission," which shall consist of seven (7) voting members to be appointed by the mayor, by and with the advise and consent of the City Council. The Chairman of the Stillwater Planning Commission or his designee and the City Planner of the City of Stillwater shall be ex- officio non - voting mem- bers of the Commission. (2) Term . The mayor and , ) council shall initially designate two appointees to \ serve a term of one year, f`\:" three appointees to serve a term of two years, and three appointees to serve a terms of three years. All subsequent appointments shall be for a term of three years. Members may be reappointed for consecu- tive terms. In the event of a vacancy, the vacancy for the unexpired term shall be filled in the same manner as the appointment is made. Members shall serve without compensation and shall continue to hold office until their succes- sors have been appointed. (3) Organization. The commission when formed shall elect from its mem- bers, such officers as it may deem necessary. The Commission shall have the power to designate and ap- point from its members var- ious committees. The Com- mission shall make such by- laws as it may deem advis- able and necessary for the conduct of its affairs, for the purpose of carrying out the intent of this ordi- nance, which are not incon- sistent with the laws of the City of Stillwater and the. State of. Minnesota. The Commission shall make an annual report, contain- ing a statement of its ac- tivities and plans to the City Council. (4) Program Assistance. To accomplish the intent and purpose of this ordi- nance, the City of Stillwater shall provide the Commission with staff support, including employ- ees of the City library staff acquainted with the historical archives and files, to perform the dut- ies prescribed .under this ordinance. Subd. 4. DESIGNATION OF HERITAGE PRESERVATION SITES. (1) Reports. The City Council, upon request of the Commission, may direct the City staff to prepare studies which catalog buildings, land, areas, districts, or other objects to be considered for desig- nation as a Heritage Pres- ervation Site. (2) Criteria. The Commis- sion shall recommend to the City Council areas,•build- ings, districts or objects to be designated Heritage Preservation Sites. In considering the designation of Heritage Preservation Sites, the Commissioner shall apply the following criteria: (a) Its character, in- terest or value as part of the development heri- tage or cultural charac- teristics of the Cit, of Stillwater, State of Minnesota or the United States. (b) Its location as a site of significant his- toric event. (c) Its identification with a person or persons who significantly con- tributed to the culture and development of the City of Stillwater. (d) Its embodiment of distinguishing character- istics of an architectur- al style, period, form or treatment. (e) Its identifiCation as work of an architect or master builder whose individual work haS in- fluenced the development of the City of Stillwater. (f) Its embodiment of elements of architectural design, detail, materi- als, or craftsmanship which represent a signif- icant architectural inno- vation. (g) Its unique location or singular physical characteristic represent- ing an established and familiar visual feature of a neighborhood, commu- nity, or the City of Stillwater. (3) Planning Commission review. The Commission shall advise the City Plan- ning Commission of the pro- posed designation of a Her- itage Preservation Site, including boundaries, and a program for the preserva- tion of a Heritage Preser- vation Site, and secure from the City Planning Com- mission its recommendation with respect to the rela- tionship of the proposed heritage preservation des- ignation to the Comprehen- sive Plan of the City of Stillwater, and its opin- ion as to the effect of the proposed designation upon the surrounding neighbor- hood and any other planning consideration which may be relevant to the proposed designation. The Planning Commission shall also give its recommendation of ap- proval, rejection or modi- fication of the proposed designation. The recommen- dation shall become part of the official record con- cerning the proposed desig- nation and shall be submit- ted by the Commission along with its recommendation concerning the proposed • designation to the City Council. The Commission may make such modifica- tions, changes and altera- tions concerning the pro- posed designation as it deems necessary in consid- eration of the recommenda- tions of the City Planning Commission. (4) Communications with State Historical Society. A copy of the Commission's proposed designation of a Heritage Preservation Site, • • • • • STILLWATER JUNIOR HIGH SCHOOL WEST WING: • • EVALUATION OF ITS HISTORICAL AND ARCHITECTURAL SIGNIFICANCE Prepared for Department of Community Development City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 By Robert C. Vogel & Associates Historians, Archaeologists & Preservation Planners 270 Brimhall Street St. Paul, Minnesota 55105 -2428 Robert C. Vogel Principal Investigator April 1993 INTRODUCTION This document was prepared by Robert C. Vogel & Associates acting as consultants to the Community Development Department of the City of Stillwater. The goal of the study was to evaluate the historical and architectural significance of the Stillwater Junior High School and determine its eligibility for registration. In terms of historic preservation planning, evaluation is the process of determining whether a specific historic property meets defined criteria of significance. The following pages document the evaluation process and provide historic preservation planning recommendations relating to the proposed demolition of the school buildings. The subject of this report is commonly referred to as the West Wing of the Stillwater Junior High School and is located at Third and Pine Streets in the City of Stillwater. The property includes a large brick school building with classrooms, offices, gymnasium, swimming pool, auditorium, and a boiler room. The building was constructed between 1922 and 1927; in 1949 it was substantially upgraded with the addition of a swimming pool and expansion of the existing gymnasium and auditorium. The building was part of the Stillwater High School from 1922 to 1960; it was used as the district's junior high school between 1961 and 1993. The building appears to be structurally sound and is in a good state of preservation. PROJECT BACKGROUND In 1992 a consulting team spo by the Stillwater Area Schools in cooperation with the Preservation Alliance of Minnesota conducted a study of the potential adaptive reuse of the West Wing. The consulting team recommended a mixed - function reuse of the school building, based upon the assumption of continued public ownership of the property. At the time this report was w- itten, Stillwater Area School District 834 plans to vacate the Junior High School complex at Third and Pine Streets at the end of the 1992 -1993 academic year. Ownership of the school site will be conveyed to the City of Stillwater, which hopes to redevelop both the East and West Wing properties. One of the proposed uses of the former school lands calls for demolition and redevelopment of the West Wing as a parking facility to serve the needs of Cub Foods, which is rehabilitating the East Wing for its new corporate offices. In April 1993, the Stillwater Community Development Department contracted with Robert C. Vogel & Associates of St. Paul to conduct a 1 • • • • • • study of the West Wing in order to assess its cultural resource value and historic site registration potential. Under the terms of Vogel's agreement with the City, the scope of the study was focused solely on the question of National Register eligibility and did not address the land use planning or development issues relating to the disposition of the junior high school property. Economic and political considerations were not factors in the evaluation process. Although it is commonly regarded as an historic property, the West Wing has never been the subject of a National Register evaluation and was until recently undocumented in any official inventory of Stillwater historic sites. The property was not included in any of the historic resource surveys conducted in the Stillwater area by the Minnesota Historical Society in the 1970s and 1980s. It's existence is not noted in any local historic properties survey and it is not situated within the boundaries of the Downtown Stillwater Historic District. EVALUATION CRITERIA The National Register of Historic Places, authorized by the National Historic Preservation Act (NHPA) of 1966, as amended, is the authoritative guide used by Federal, State, and local governments, private groups, and citizens to identify historic properties and to indicate which properties are worthy of preservation. Both NHPA and Stillwater's local ordinance define historic properties as districts, buildings, sites, structures, or objects which are significant in history, architecture, engineering, archeology, and culture. The concept of significance extends to locally important properties as well as resources of statewide or national significance. The Secretary of the Interior's standards and Stillwater's heritage preservation ordinance state three general requirements for National Register or local designation. First and foremost, historic properties must possess significance. The quality of significance of each individual historic property has to be evaluated on the basis of its importance in history, architecture, archeology, engineering, and culture. Secondly, historic properties must satisfy at least one of the National Register eligibility criteria. Four specific eligibility criteria are applied to properties being considered for nomination to the National Register. These criteria are: Criterion A: Properties that are associated with events that have made a significant contribution to the broad patterns of national, state, or local history. Criterion B: Properties that are associated with the lives of significant persons. Criterion C: Properties that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction. Criterion D: Properties that have yielded, or may be likely to yield, important archeological information. Finally, to be considered for registration, an historic property must derive its significance from an understanding of historic context, i.e., "the synthesis of factual and comparative information about the time, place, and historic development in which the property historically existed. " An historic context is simply a planning tool for organizing a body of information about the historic resources of a community by theme, geography, and chronological period. In historic preservation planning, individual historic properties are linked with historic contexts through the concept of property type, i.e., a grouping or classification of historic resources based on shared physical or associative characteristics. Historic contexts and property types provide the essential framework for determining the relative cultural resource value of individual historic properties at the national, statewide, and local levels of significance. To be significant, a property must possess integrity of location, design, setting, materials, wcrkmanship, feeling, and association. Integrity is the quality or qualities inh °rent in an historic property that convey its significance. National Regis ter Bulletin 15: How to Apply the National Register Criteria for Evaluation, states: To be listed in the National Register of Historic Places, a property must not only be shown to be significant under the National Register criteria, but it also must have integrity ... Historic properties either retain integrity (that is„ convey their significance) or they do not .. 1 Department of the Interior, How to Apply the National Register Criteria for Evaluation (Washington, n.d.), p. 2. [National Register Bulletin no. 15 is hereinafter referenced as Criteria for Evaluation.] See also: Code of Federal Regulations, Title 36, Part 60. 2 Department of the Interior, Guidelines for Completing National Register of Historic Places Forms (Washington, n.d.), p. 10. • • • • • • The retention of specific aspects of integrity is paramount for a property to convey its significance. The National Register recognizes seven aspects of integrity: location, design, setting, materials, workmanship, feeling, and association. The Secretary of the Interior has established standards and guidelines for evaluating the significance of properties considered for nomination to the National Register. These standards and guidelines were published in the Federal Register of 29 September 1983. The Secretary has set forth four specific standards for evaluation: 1) Evaluation of the significance of historic properties uses established criteria. 2) Evaluation of significance applies the criteria within historic contexts. 3) Evaluation results in a list or inventory of significant properties that is consulted in assigning registration and treatment priorities. 4) Evaluation results are made available to the public. Technical information on the evaluation of historic properties is contained in National Register Bulletins No. 15: How to Apply the National Register Criteria for Evaluation, and No. 16: Guidelines for Completing National Register of Historic Places Forms. Because the National Register of Historic Places criteria have been adopted by the City of Stillwater for local registrations, the present study applied the Federal standards and guidelines to the evaluation of the West Wing. HISTORIC CONTEXT Historic contexts are the centerpiece of the City's approach to community heritage preservation planning and are integral to the evaluation of the significance of the West Wing. According to the National Park Service: 3 Criteria for Evaluation, p. 44. 4 Federal Register 48:44723- 44724. Decisions about the identification, evaluation, registration and treatment of historic properties are most reliably made when the relationship of individual properties to other similar properties is understood. Information about historic properties ... must belcollected and organized to define these relationships. This organizational framework is called a 'historic context.' The historic context organizes information based on a cultural theme and its geographical and chronological limits. Contexts describe the significant broad patterns of development in an area that may be represented by historic properties .. . A single historic context describes one or more aspects of the historic development of an area, considering history, architecture, archeolo y, engineering and culture; and identifies the significait patterns that individual historic properties represent. The Secretary of the Interior's guidelines for evaluation state that the process begins with considering how the criteria apply within the historic context of the property's development: This is done by revie ing the previously developed narrative for the historic contex and determining how the criteria would apply to the pr perties in that context, based on the important patterns, events, persons and cultural values identified. "Historic contexts are found at a variety of geographical levels or scales," states National Register Bulletin No. 15; "Regardless of the scale, the historic context establishes the framework from which decisions about the significance of related pr perties can be made." The State Historic Preservation Office (SHPO) Of the Minnesota Historical Society has identified a range of statewide historic contexts as part of its Minnesota History in Sites and Structures comprehensive planning process. However, only properties wL ich represent an aspect of the history of Minnesota as a whole are evaluated in statewide historic context. 5 /bid., pp. 44717- 44718. 6 /bid., p. 44725. 7 Criteria for Evaluation, p. 9. 8 State Historic Preservation Office, Historic Context Outlines: The Post - Contact Period Contexts (St. Paul, 1985). • • • • • • The City of Stillwater is in the process of developing a comprehensive historic context document, expected to be submitted for approval in the summer of 1993. In the matter of the local significance of the West Wing, the relevant historic context is that of "Development of Residential Neighborhoods (1850s to 1930s)." The theme of the historic context is described below: Stillwater's historic residential neighborhoods developed between circa 1850 and 1940. Individual houses, accessory buildings, churches, stores, shops, schools, streetscapes, and public open spaces document the social histories of individuals, families, ethnic groups, and the community as a whole; these properties also exhibit the characteristics of various national architectural styles and periods, as well as regional vernacular forms. Most important in terms of historic preservation planning are the unique physical characteristics and associated values that give each neighborhood its own distinctive sense of time and place. Property types associated with this historic context include single and multiple family dwellings, accessory buildings, commercial buildings, schools, churches, parks, streets, and the remains of buildings and structures preserved as archeological sites. Development of "Government Hill" -- as the neighborhood around the old courthouse came to be known -- coincided with the initial building boom in Stillwater during the 1850s and the rapid expansion of the town's residential districts after the Civil War. Schools were traditionally part of the fabric of residential neighborhoods in Stillwater. While the first schools were held in private homes, by 1848 the settlement could boast of its first schoolhouse, occupied by a private school, which was located at Third and Olive Streets. The local public school board was established in 1850 and for some years rented classroom space in a downtown commercial building. In 1861, the town erected its first public schoolhouse, later known as the West Primary School. The following year, the school board built a modest frame classroom building on Government Hill -- on the site now occupied by the West Wing of the Junior High School -- which was succeeded in 1869 by Central High School. Central was later torn down (the materials were used to construct another school in the Schulenberg Addition) and was replaced 9 Robert C. Vogel, Stillwater Historic Contexts (n.d.), [draft] n.p. by a substantial brick building, also named Central High School, which opened in 1887. At this point in time, the "Residential Neighborhoods" historic context can be defined only in broad, general terms. No comprehensive, systematic surveys of the Government Hill and its environs have been completed and the recorded history of the neighborhood is not particularly abundant and widely dispersed. The historic context will need to be refined, modified, added to, and elaborated as additional historic preservation survey and historical background data accumulate. While the historical geography and cultural dynamics of the surrounding neighborhood are imperfectly known, the physical history of the West Wing is fairly well documented. The following brief history of the development of the school property was included in the 1992 reuse study report: The first building constructed on the site which we now call the West Wing was the High School built in 1887. This Romanesque Style building was later destroyed by fire in 1957. During the 19204 the building was extended to the west by three major addition' until a complex was formed which occupied the entire block. These surviving additions include the gymnasium designed by Stebbins and Haxby and completed in 1923 ... the auditorium built in the same year, and classroom facilities con tructed above the auditorium in 1927. On the basis of the data at hand, it would appear that its central location, commanding site, and accessibility by residents of Stillwater's neighborhoods were the most important factors in the development of the High School. The scale and cronology of the development of the West Wing probably reflects the decline of Stillwater's traditional economic base (lumbering, manufacturing) and the deterioration of the public school infrastructure erected in the late - nineteenth century. In a sense, the property documents the trend toward improved central school buildings and defines architectural, aesthetic, artistic, and educational values shared 10 This paragraph is based upon published Local history information collected as part of the Stillwater Historic Contexts project. 11 Rolf Anderson, et al., The Stillwater Junior High School: A Reuse Study (Minneapolis, 1992), p. 15. 7 • • • • • • by many other communities both large and small throughout the United States during the middle decades of the twentieth century. Historical records maintained by the Stillwater School District and the City of Stillwater provided the basic documentation used for evaluating the historical significance of the junior high school. These data were used to reconstruct the physical history of the building and to assess its place in the evolving character of the city. The preliminary results of the ongoing historic context project provided the general framework for assessing the culture resource value of the school building in terms of local development. The 1992 reuse study prepared by the Preservation Alliance of Minnesota and on -site inspection of the West Wing in April 1993 provided the baseline data for evaluating the property's architectural values and physical integrity. - Although the West Wing belongs to a property type (public school building) found throughout the state, its importance relates only to Stillwater, therefore the property was evaluated within the context of local history, rather than regional or statewide themes. The applicable local context was "Development of Residential Neighborhoods." Within this historic context, National Register Criteria A and B were applied to the West Wing in order to assess the building's possible linkages to historically significant events and persons. Under Criteria A and B, properties can be eligible for the National Register or local designation "if they are associated with events that have made a significant contribution to the broad patterns of our history" or "if they are associated with the lives of persons significant in our past. " While it cannot be denied that the history of the construction and use of schools represents interesting aspect of any community's heritage, public education is not a major theme in Stillwater history, as evidenced by the subject's comparatively brief treatment in published local histories. Indeed, it is difficult to make a case for preserving the West Wing as an essential defining attribute of the "sense of place" that gives Stillwater its historic character, for the development of the school site does not appear to have significantly shaped the form of adjacent residential and civic building development. If the school was in fact the site of a significant event, such as an historic political speech or famous theatrical performance, such 12 Criteria for Evaluation, pp. 12, 14. EVALUATION OF SIGNIFICANCE: ASSOCIATIVE VALUES occasions have gone unrecorded in the standard histories of the city, county, and state. A cursory inspection of the newspaper clippings files at the Stillwater Public Library failed to document any important events or community figures directly associated with the West Wing. While the school was of great importance in the social and cultural life of Stillwater, the building itself does not appear to have been pivotal in the careers of any politicians, educators, or business persons that made significant contributions to state or national history. The 1992 reuse study was unable to document the West Wing's historical significance in terms of the National Register, but the report speculated that its association with the Tozer family might be "of historical interest. "i As noted above, the Tozer Memorial Foundation provided $75,000 of the funding for thl gymnasium. The National Register requirement for significance - .ender Criterion B is based on the individual significance of a person or group within a historic context. In terms of National Register significance, the relevant historic context would be "Stillwater and St. Croix Triangle Lumbering." David Tozer (1823- 1905), whose estate established the Tozer Memorial Foundation, was indeed a Stillwater resident engaged in the lumber business. However, this association does not appear to merit historic site designation. While the West Wing represents an historic school, it was not significant in educational history. Its age and simple association with local history is not enough, in and of itself, to qualify under National Register Criterion A.i With regard to Criterion B and the West Wing's linkage to the Tozer family, no finding of significance is possible because of the lack of scholarly treatment of David Tozer's importance as an historical figure, and because the connection occurred after Tozer's death in 1905. EVALUA i'ION OF SIGNIFICANCE: DESIGN /CONSTRUCTION VALUES National Register Criterion C is the basis for judging the West Wing's significance in terms of architectural design, construction, and artistic values. 13 Anderson, Reuse Study, p. 17, 14 Criteria for Evaluation, p. 15 ; , 15 Warren Upham and Rose B. Dunlap (comps.), Minnesota Biographies, 1655- 1912 (St. Paul, 1912), p. 792. Tozer was born in New Brunswick and settled at Stillwater in 1856, where he was engaged in the lumber business. 16 See Criteria for Evaluation, p'. 12. 17 /bid., p. 15. • • • • • • The West Wing does not appear to meet the Criterion C requirement that National Register properties "embody the distinctive characteristics of a type, period, or method of construction." The building does not represent a distinctive specimen of any particular architectural style or period: the 1992 reuse study described the West Wing as exhibiting Medieval Style architectural characteristics, including "stone window surrounds and a parapet with crenellations." The reuse study went on to note that "the building's rather minimal stylistic features probably preclude the structure from being considered architecturally important. " Properties may also be nominated to the National Register under Criterion C if they represent the technical or aesthetic achievements of a "master" architect or craftsman. However, the West Wing property would not be eligible as the work of a master simply because it was designed by a prominent architect. A number of skilled architects, contractors, and craftspeople were involved in the construction of the West Wing -- Stebbins and Haxby are the architects of record for the 1923 gymnasium addition, for example -- but none are recognized as "masters" by architectural historians. Criterion C also applies to properties with "high artistic values." The West Wing does not exhibit any outstanding design concepts or aesthetic ideals. Indeed, it is a rather typical example of public school architecture with some modest stylistic details. The mural in the school auditorium has attracted some attention because of its association with the United States Works Projects Administration (WPA) Federal Art Project (1935 - 1943). The mural, a realistic composition in the modern style, was executed by Minneapolis painter, graphics designer, and teacher Miriam Ibling (1895 - ?), who is also credited with WPA murals in St. Paul, Minneapolis, and Owatonna. The historic background for evaluating the cultural resource value of such "New Deal" art in Minnesota is contained in a recent doctoral dissertation by Susan R. Eule and in articles by Kenneth E. Henrickson and Thomas O'Sullivan published in the Spring 1993 number of the magazine Minnesota History. None of these works single out the Stillwater mural as an outstanding specimen of WPA artwork. The 1992 reuse study team report recommended conservation and restoration of the mural -- which is presently hidden behind several layers of paint -- 18 Anderson, Reuse Study, pp. 15 -16. 19 For biographical data on Ibling, see: Peter Hastings Falk (ed.), Who Was Who In American Art (Boston, 1985), p. 305. Ibling was a native of Parkersburg, Iowa, who studied at the Minneapolis Institute of Art and was at one time a teacher at the Walker Art Center. 10 as part of the rehabilitation of the West Wing but did not comment on its artistic value. Following the guidelines established by the Department of the Interior, the mural would have no significance independent of the rest of the building. In the area of design integrity -- defined by the National Park Service as "the combination of elements that create the form, plan, space, structure, and style of a property " -- the West Wing falls short of the National Register eligibility requirement. For preservation planning purposes, the West Wing is classified as a building, although it includes several historically and functionally related structural units. National Register Bulletin 15 states' that: Buildings eligible for the National Register must include all of their basic structural elements. Parts of buildings, such as interiors, facades, or, wings, are not eligible independent of the rest of the existing building. The architectural integrity of the West Wing has been severely compromised by the loss of the old high school classroom building by fire in 1957. The old high soh Dol formed the core of the historic school complex and its loss removed a number of essential physical features (style, mass, and materials) from the property. The appearance of the West Wing has also been slightly mo fied, both in terms of its facade and interior spaces, although none of e essential design features of the 1923 -1927 additions appear to have been lost. The boiler house and tunnel connecting the East and West Wings �re not individually significant in terms of their design, materials, or construction methods. 20 Ibid., p. 17. In April 1993 a professional conservator inspected the mural and found that it was probably beyond recovering (Ann Terwedo, personal communication to Robert Vol el, 28 April 1993). 21 Criteria for Evaluation, p. 4. 22 /bid., p. 44. 23 Criteria for Evaluation, p. 4. 24 Persistent local tradition has it that two of the boilers in the West Wing boiler house were originally installed in the old Territorial /State Prison. The boilers in question were fabricated by tie William Bros. Boiler Co. of Minneapolis. The present writer has been unab,e to find documentary evidence to support the connection with the prison. 11 • • 1 • • • EVALUATION OF SIGNIFICANCE: INFORMATIONAL VALUE National Register Criterion D is applied to properties which have potential research value: the criterion is commonly applied to archeological properties. The West Wing does not appear to retain any archeological resource value: the ruins of the old high school building have been destroyed and due to massive site disturbance the existing school building and grounds do not exhibit characteristics suggesting intact, buried archeological features. CONCLUSIONS AND RECOMMENDATIONS The West Wing property was evaluated as an historic public school building within the context of the development of Stillwater's residential neighborhoods between the 1850s and the 1930s. There is no applicable statewide historic context study unit. - While the property retains some aspects of its historical integrity (i.e., association and feeling), it fails to meet the minimum requirements for listing in the National Register of Historic Places. It is not directly linked to a significant event or pattern of events in Stillwater history, nor is it associated with the lives of any significant individual or group. The physical integrity of the property, an essential element in evaluating the West Wing's significance under Criterion C, has been severely compromised by the loss of the old high school building. The surviving West Wing is not in and of itself a distinctive or distinguished architectural entity, either in the context of Stillwater's public buildings or the development of the neighborhood in which the school is located. The present writer concurs with the Preservation Alliance of Minnesota 1992 reuse study's conclusion that the West Wing "may not be eligible for the National Register of Historic Places," although the report's suggestion that it is locally significant seems to suggest that some kind of sliding scale of significance exists for determining a property's eligibility for registration when there is a local alternative to the National Register. This is simply not the case: by ordinance, locally designated heritage sites in Stillwater must meet the same criteria as locally significant properties listed in the National Register. 25 Criteria for Evaluation, p. 21. 26 Anderson, Reuse Study, pp. 3, 17. 12 Robert C. Vogel & Associates offers the following specific preservation planning recommendations in relation to the West Wing: 1) No further evalu tion work is recommended. A National Registei of Historic Places inventory - nomination form should not be prepared for the West Wing. Local registration is not recommended. 2) A Minnesota Architecture- History Inventory Form should be completed for the West Wing and placed in the inventory files maintained by the State Historic Preservation Office and the Stillwater Heritage Preservation Corimission. 3) If the West Wing is demolished, a description of the property along with a record of its history should be retained by the City. These data have potential historical and architectural history research value and the record of the property's evaluation may provide a useful basis for future preservation planning decisions. 13 • • • • • • Vogel, Robert C. Stillwater Historic Contexts. [Draft] Document being prepared for the Stillwater Heritage Preservation Commission. Robert C. Vogel & Associates, St. Paul. 15 A BIBLIOGRAPHY Anderson, Rolf, et al. The Stillwater Junior High School: A Reuse Study. Minneapolis: Preservation Alliance of Minnesota, [1992]. Department of the Interior, National Park Service. "Archeology and Historic Preservation; Secretary of the Interior's Standards and Guidelines." Federal Register vol. 44 no. 190 (29 September 1983), pp. 44716- 44742. . How to Apply the National Register Criteria for Evaluation. National Register Bulletin no.15. Washington, n.d. . Guidelines for Completing National Register of Historic Places Forms. National Register Bulletin no.16. Washington, n.d. Euler, Susan R. "Art for a Democracy: The WPA's Art Education Programs in Minnesota, 1935 - 1943." Unpublished Ph.D. dissertation, University of Minnesota, 1990. Falk, Peter Hastings (ed.). Who Was Who In American Art: Compiled From the Original Thirty-four Volumes of American Art Annual: Who's Who In Art ... Boston: Sound View Press, 1985. Henrickson, Kenneth E. "The WPA Federal Art Projects in Minnesota, 1935 - 1943." Minnesota History vol. 53 no. 5 (Spring 1993), pp. 170- 183. O'Sullivan, Thomas. "A Job and a Movement: The WPA Federal Art Project in Minnesota." Minnesota History vol. 53, no. 5 (Spring 1993), pp. 184 -195. State Historic Pre Office. Historic Context Outlines: The Post Contact Period Contexts. Minnesota History in Sites and Structures: A Comprehensive Planning Process. St. Paul: Minnesota Historical Society, 1985. Upham, Warren, and Rose B. Dunlap (comps.). Minnesota Biographies, 1655 -1912. Minnesota Historical Society Collections vol. 14. St. Paul: Minnesota Historical Society, 1912. 14 • • Thank you for inviting rte to consult with you about the W.P.A. mural by Muriel Ibling presently housed in the Stillwater Junior High School Auditorium. .The Upper Midwest Conservation Association has treated many W.P.A. murals and has a special interest in. their history and conservation. The Ibling mural would unfortunately present many difficult, costly, and challenging problems.' AS you now know, the mural is executed directly on the printed plaster wall and not an an auxiliary linen support as. we had hoped. In addition, solvent tests reveal four layers of wall paint over the mural. Solubility suggests that the two most recent are latex based and the older two • are oil bound'as is the mural itself. There does not.appear to be an isolating varnish between the mural and wall paint.--Solvent tests also indicate that the _ wall paint is soluble and can be removed. Hoitever, removal would be very slow• and tedious, i.e., - a few square inches at a time. There is no record, to my knowledge, of the mural's condition lust prior to its being painted over,_ However, I don't think it is presumptuous to suggest it was in need of repair. In addition, the cracks in the plaster wall mar wave been patched each time the wall was subsequently painted. This patching material would also have to be removed.to restore the mural. Once the wall paint and patching material were removed additional conservation services will probably be needed, i.e., consolidation of flaking and insecurity, filling and inpaintr_g losses in the design and application of a protective and stable varnish. A cost estimate for this phase would of course not be provided until after the overpaint and patching material is removed. My b stgue 0 i that the whole project could cost anywhere from $250,000 and take from four to six months. I hope this provides you and the . City of Stillwater with some guidance in making some difficult decisions. Please don't hesitate to call me with any other questions that might arise. 1 MEM UI'Cti� IMU )WFS i L ( AS3CCIATlL)N Ann Pung- Terwedo •216 North Four.th Street Stillwater, MN 55082 April' 28, 1993 Dear Ann. •Cordially 914 IL NlIN; EA11.:LLS rt'.l c)FAKr.- David'Marquis 'an( "Ft IIrtn A1r N: I MPU MN : 11)4 W12 trA) 3U0 1 • Telephone (612) 439 -5276 Dear Aist The members of Stillwater Elk's Lodge #179 have considered your request an aye voted to send you a check in the amount of for �(�uZ, ,, y , 'at)) The funds for this contribution came from our Charitable Gambling Fund. As you know, bur legislature is trying to make it very difficult for organizations such as ours, to raise funds. To enable us to continue to make donations to organizations, individuals, etc., such as you, we need your help. Please inform your government representatives that you have received monies from our Charitable Gambling Fund. Without these funds we will not be able to continue to provide monies to the many worthwhile projects in our area. Also, please complete the attached form and return it to Stillwater Lodge #179, Attention: Charitable Gambling Chairman. Upon receipt of the completed form, we will remit to you the agreed upon donation. Fraternally yours, 5 - f/- JAMES RICHTER Exalted Ruler TO - 1/ Oh, av-L, Q_a-id\oL tZ-14A ,91.4 e -Grt: uLkit, ff„t P "ct_ t Akt ca,u,t t C to • ubs:Sr tk-Q_ r o4--9 Stillwater Elks Lodge No. 179. B.P.O.E. - 1/ujQ s1/41/Y3 279 East Myrtle Stillwater, Minnesota 55082 April 16, 1993 Stillwater Elks Lodge No. 179 B_P.O.E. 279 East Myrtle Stillwater, MN 55082 Thank you for your patience. Sincerely, Dawn L. Sherman Interim Program Coord_nator Dear Sir: As we discussed on the phone, the Stillwater Chamber of Commerce is not a 501 C6. Therefore, we cannot sign the enclosed form enabling you to justify your charitable gambling fund. However, you can direbt your form through Nile Kriesel with the City of Stillwater. They will be able to sign it for you and in turn, send us a check. Brick Alley Building • 4 23 So. Main Street • Stillwater, Minnesota 55082 -5127 • (612) 439 -7700 • • • • • Stillwater Public Library 223 North Fourth Street Stillwater, MN 55082 Board of Trustees Minutes April 6, 1993 Members: Childs, Engebretson, Freeman, *Kalinoff, Maybanks, Nelson, Ruch, Schmidt, Welshons. Director: Bertalmio. *Absent 1. Call to order: There being a quorum present the meeting was called to order at 6:47 PM by President Schmidt. 2. Adoption of the agenda: Item 5.C. was amended to add "and Evaluation of the Director. Added "Computer Searching Skills Project" to New Business. Moved. Seconded. Passed unanimously. 3. Communications - Thank you note from Jerry King; note from Don Hansen; Note from Sue Collins inquiring about possible purchase of phonograph referred to Director.. Public Commentary - None. 4. Consent Calendar: Adoption of Minutes Payment of Bills Committee Reports Monthly Activity Reports Director and other Staff Reports Presidents Report Moved to adopt the consent calendar, including correction of March minutes to include payment of bills for February and a spelling correction, payment of bills for March in the amount of $10,409.32. Seconded. Passed unanimously 5. Old Business: A. WCL /SPL Automation Contract - Following discussion there was a motion to approve the language in Document A and noting that the complete contract will be brought before the Board at a later date. Seconded. Passed unanimously. B. Adoption of the Union Contract. - Moved to adopt the offered contract and to direct the President and the Secretary to sign on behalf of the Board. Seconded. Passed unanimously. Schmidt and Childs signed two copies which were delivered to the Director. • • • C. Salaries for Exempt Employees and Evaluation of the Director - The Director was excused and the evaluation offered by the Administration Committee was discussed. In summary the Committee concluded that the Director has met her responsibilities very effectively. Motion to approve the report. Seconded. Passed unanimously. The President will discuss the report with the Director. A copy of the complete report will be placed in the Directors personnel file. Following discussion motion to set the Director's salary for 1993, retroactive to January 1, 1993, at $50,600 per annum. Seconded. Passed unanimously. Motion to set the shelver wage schedule for 1993 as in Document B. D. Other - None. 6. New Business: A. Adoption of Salary Levels for Non Exempt Employees Motion to set as in Document C. Seconded. Passed unanimously. B. Automated Serials Management Module - Motion to authorize purchase if less than $5,000. Seconded. Passed unanimously. Telxon backup device - This will allow checkin /checkout to continue when computer is down. Motion to authorize purchase. Seconded. Passed unanimously. C. St. Croix Valley Collection Library Associate Position - Motion to approve Document D establishing and describing position of Local History Collections Associate. Seconded. Passed unanimously. D. 1993 Capital Budget Purchases - Motion to authorize Director to proceed with purchases described in Document E. Seconded. Passed unanimously. E. Disposition of Remaining Family Sexuality Awareness Coalition Grant Funds - Motion to transfer these funds to the Common Health Clinic. Seconded. Passed unanimously. [The Library was custodian for these funds. They were not Library funds.] F. Policy Review: Registration, Circulation, Overdues - Motion to approve Document F. Seconded. Passed unanimously. [This will bring SPL into line with WCL.] G. School- Public Library Cooperation - Childs will continue discussion. H. Meeting Room Fee Waiver for One -time Use by Community Education - Defer until May for more information. I. Computer Searching Skills Training Project - Jerry Larson would like to pursue the subject at no cost to the Library; also would like to consider a community bulletin board operating under the aegis of the Library. Board would like more information. J. Other - None. 7. Adjournment - Agenda items being completed and no other business being before the Board President Schmidt adjourned the meeting at 8:56 PM. • • • , twirl! 1 .,id111 III 11 I Ira. i .1111 1117 fkilfgesirNowitirtakur "993 Anti Po / l e ~ e�ce Program scheduk sl V011 t ............... .............. .............. s crud`. naxuriizii st` ?i iiftiV#t lii 13tra[#�tt{[sst> o ern ure • ►39txKGt� �##1. '� �. elnsniisrea e ;f errt a t x e >Were`t z ive< xtyear� and`fh €'getti t over ot*u n n':r. w t d tf e:best fio d #f is is #ii 3c s e>more.: entr pre +evrictl ' !T}e elemeits' ctesneed�fu �` stverla `eareo fscal cri sis:' v} tth: We <fiave� 'sttoftg'ievdei -11 at;.V✓ill endure t h r ough the d fk f: ci ar ge a:. e ci c n t s 1r re s# Qred vCdl an m.m.P of i rfu a hust.f ietween clue s' an ��lc off icials`a RIO All conference events are at the St. Cloud Civic Center unless otherwise indicated. Tuesda y, Yung 8 1993 LMC Conference Planning Committee Meeting 12:30 p.m. Legislative Wrap -up 11:00 a.m. - 4:00 p.m. Special Kick -Off Event 6:30 p.m. Mark Russell Wednesday, _lune 9, 1993 Welcome/Opening Session 8:45 - 10:15 a.m. 'Reinventing Government: How the Entrepreneurial Spirit is Transforming the Public Sector" Ted Gaebler, Co-Author, Reinventing Government; President, The Gaebler Group Concurrent Sessions 1 (Choose one) 10:30 - 11:30 a.m. BETWEEN COUNCIL AND STAFF Dealing with Controversial Issues Overview and case studies Roles and responsibilities of the elected official and staff < >: Understanding the city's position on an issue The need for leadership How to handle the overall process (the need to be proactive) 'How to structure a public meeting WITHIN THE STAFF Preventing Sexual Harassment Elements of sexual harassment, (what it is, legal definition, examples, etc.) Steps to preventing sexual harass- ment in the workplace What to do if a case is alleged — investigating sexual harassment Summary of recent court cases KEEPING CURRENT Entrepreneurship: How To's Ted Gaebler will outline and discuss specific ways cities can incorporate and implement the concepts of entrepre- neurship overviewed in his keynote address. WITH THE COMMUNITY Environmental Issues Handling hazardous materials (emergencies, disposal) Landfills (management, dealing with problems, starting) Solid waste recycling and disposal Groundwater pollution and protection Wastewater treatment WITH OTHER JURISDICTIONS Building a Relationship with Your Legislators How we currently communicate with legislators When is the most effective time to approach them? Any other avenues than lobbying by groups? 1 low to expand on lobbying What the state and reds require Rest time to use "one -on -one" approach Exhibitor's Luncheon 11:30 a.m. - 1:00 p.m. General Session 1:00 - 2:00 p.m. Facilitated dialogue with legislative leaders l Concurrent sessions 11 (choose one) 2:15 - 3 :15 p.m. BETWEEN (COUNCIL AND STAFF Dealing with Irate Citizens in Non - fleeting Settings Presentation will focus on interpersonal communications. 41i Why citizens become irate :: Tips to better understanding charac- teristics and personalities of irate citiz ns i� l How to understand the true concerns. C1 How to turn a confrontation into an op rtunity A Reaching win /win solutions .igi Howl to use concerns to identify overall problem areas in city services WITHIN TWE STAFF Accor'imodating People With (Disabilities — Part One: Complying with ADA .<: Overview of the act (who's covered, what constitutes discrimination under ADA, who's protected, what are "reasonable accommodations," what isn' I discrimination) <: Specific requirements of the act and the impact on cities 1 Financial ramifications <> Enforcement and penalties ' Case studies KEEPING CURRENT Innovations in Finance: Sharing Success Stories Ted Gebler will provide an overview for this session and highlight specific examples of financial innovations . throughout th n n Presentation the auo ese ratio n will then feature examples from within Minnesota. WITH THE COMMUNITY Youth as Resource to Cities How governmental units (i.e. cities and schools) can work together to design new, effective youth programs Key ingredients of a successful program Identifying youth concerns and issues from schools, police, parents, etc. <' Soliciting community support for youth programs Examples of successful programs WITH OTHER JURISDICTIONS Designing and Managing Successful Collaborations Overview of key issues, i.e. need for collaboration, benefits, recent legislative action, characteristics of successful collaborations, process to follow Reasons to collaborate When collaboration doesn't make sense 4 Success stories — specific case studies outlining what was done, why, outcome, etc. • t�Uinkettian:inv Nla Xor Chuck. ,,. ... .... officials a S:t C loud for L eague's annual: conference: Mlssissippt Memories is St. Cloud therne.for the event. • • LIVE...Mark,Russetrri 'Tuesday,,une 8, 1993 Special Kick -Off Event 6:30 p.m. Mississippi memories begin near the entrance of the St. Cloud Civic Center with an evening of music and laughter. To warm up, float back in time to the big band era of the Boogie, Woogie Bugle Boy and Stardust with The Nocturnes, a 16- member band from the St. Cloud area. Soon to follow will be The Memories who can bring you from the '40s through '90s with their versatile musicians and vast variety of music. The Memories have hosted their own weekly radio show and have appeared on PBS, NBC affiliates, and the Nashville Cable Network. The music leads up to the feature of the evening, nationally renowned political humorist, Mark Russell whose comedy special is now in its seventeenth season on public televi- sion. Russell can tickle your funny bone while tickling the ivory of a grind piano. Ills laughter and song of lxhlitics is sure to entertain. 'llte night will still be young after the event for a stroll along Mall Germain to enjoy the unique sights and sounds of downtown St. Cloud. .993 �o 0Tict Make your own Mississippi Memories with these special activities Wednesday, 5une 9 City Night 5:30 p.m. Join us down on the banks of the mighty Mississippi River at Wilson Memorial Park for an enjoyable night of Dixieland complete with a picnic feast with family, friends, fun, and festivities. Awide variety of entertain- ers will perform throughout the evening ranging from the magic, juggling, and comedy of The Zuchinis to the local Just For Kicks dance line, musical entertainers, and the St. Cloud Civic Orchestra. Watch the various boat demonstrations taking place and don't miss your chance to take a boat ride on the beautiful Mississippi. The City of St. Cloud presents An evening with Mark Russell the laughter and song of politics "An artist on the high wire of live broadcast" CHICAGO TRIBUNE "He hands it out equally to Democrats and Republicans, conservatives and liberals" THE ATLANTA CONSTITUTION LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE TUESDAY, JUNE 8, 1993 7:00 P.M. Appearing Also THE MUSIC, LAUGHTER, and WONDERFUL TIMES of "TIE MEMORIES" AT THE "The funniest man on television" DON MERRILL, TELEVISION CRITIC, TV GUIDE "One of the most visible and trenchant American humorists" THE NEW YORK TIMES .4111.11i i1$ ,III 11i1 IIi,. • Break 3:15 - 3:30 p.m. Concurrent Sessions 111 (choose one) 3:30 - 4:30 p.m. BETWEEN COUNCIL AND STAFF Educating the Public About Taxes: What Citizens Need to Know And How to Communicate What citizens need to know, i.e. services their property taxes buy, what portion of property tax pays for city services, other revenues that help pay for services Getting the message across, i.e. newsletters, utility bill insert, town meetings, meeting with local business groups, working with local media WITHIN THE STAFF Accommodating People With Disabilities — Part Two: Updating Job Descriptions for ADA and Hiring Practices Brief background on ADA requirements How to format job descriptions to facilitate ADA review When to update job descriptions Examples of good ADA job descriptions I low to determine essential vs. non- essential functions !low to define the physical demands of the job 993rua' . P mu WITH THE COMMUNITY Timely Topic(s) To be determined following the legislative session. WITH OTHER JURISDICTIONS Mandates: An Overview What is a mandate ?`: Brief history of mandates and their impact on cities State's role in overall process S Key issues of concern City Night in the Park 5:30 p.m. St. Cloud is planning a family event you won't want to miss. All activities will take place in the park along the scenic riverway. Shuttles will begin running when workshops conclude. ghursiay, Yune 10, 1993 Networking (by position) over coffee and rolls 7:30 a.m. Concurrent Sessions IV (choose one) 9:00 - 10:25 a.m. BETWEEN COUNCIL AND STAFF The Council-Staff Team: New Roles and Relationships in the '90s Why the need for new roles, i.e. public is demanding more participa- tion, elected officials' interest in administration, total quality manage- ment, and entrepreneurial ap- proaches create need for more involved staff 1 wz What the new roles may look like for each group Issues and concerns related to having staff more involved in policy matters Benefits of such a change Potential pitfalls How can staff and council work together to orchestrate this move? WITHIN THE STAFF Healthcare: The Outlook for Cities Trends in health care costs Federal and state initiatives City health coverage options KEEPING CURRENT Building Bridges: Long-Range Planning for Infrastructure Presentation will focus on process (how to get it done) issues and feature successful case studies {;. Why maintenance is important %: How to tie infrastructure construction to long -range goals How to finance this construction and maintenance How to sell the citizens on the need and benefit of this investment WITH THE PRNATE SECTOR Introduction to Bonding and Other Indebtedness Presentation will deal with the jargon and key concepts Of municipal finance Bonds and other types of indebtedness <:> 1 low they work What's available for cities I low it fits into overall finance picture Key players and what they do, i.e. bond counsel, finance consultant ESPECIALLY FOR SMALL CrES Innovations and Sharing Between Small Cities Presentation will highlight why and how many small cities are successfully partnering with their neighbors and other governmental units to improve efficiency and enhance services Why work with other jurisdictions How to organize'with others Success stories: what's been done, how it works, rewards, and outcomes ESPECIALLY FOR SMALL CITIES Defining Council's Role in Small Cities Presentation will describe how a council should involve itself in a small city Role as described in statutory rules and guidelines <:= Why what works in one community may or may not work in another in terms of defining roles and responsibilities Appointed vs. elected responsibilities Involvement with staff in policy direction (and then let staff handle from there) Break 10:25 - 10:45 a.m. Concurrent Sessions V (choose one) 10:45 a.m. - 12:15 p.m. BETWEEN COUNCIL AND STAFF Council -Staff Team: Finding Out What the Other Wants flow to clarify expectations —what councils want from the staff /manager but may not tell them How managers can address impres- sions that they hide money, have their own agenda, etc. What can the mayor /council do to get these concerns on the table? How do the manager and elected officials build trust? How can they overcome personality conflicts and maverick personalities? WITHIN THE STAFF Making the Best Use of Con- tract Services /Privatization Presentation will highlight cities currently contracting out for specific services. This panel of case studies will discuss: What services can be contracted out Benefits . Legal concerns «> Implementation issues za Potential pitfalls KEEPING CURRENT Budget Basics;: Understanding Financial Reports and Budgets .:« Types of financial reports and budgets How to read them What they tell you t? Questions to as ;< Using this information to make decisions WITH THE PRIVATE SECTOR Economic Development: Tools and Innovations Presentation will feature current success stories Review of tools available prior to 1985 Review of tools remaining and how =best to use them Innovations — new ways to encour- age economic development `•> Who's responsible? -< ?> What can a city do to make it happen? ESPECIALLY FOR SMALL CITIES Understanding Small City Finances: The Basics Presentation geared for cities with population around 2,500 6 Revenues — where does your money come from? Expenditures — how will you make the best use of your revenues? Budget — the need to plan ot cfu# die .,ill _Ili _ 151 i1 O ; .111 1117 itarpov ESPECIALLY FOR SMALL CITIES Survival Tips for Cities with Stable or Declining Popula- tion /Business Can small /rural be an economic development advantage? How to keep youth from leaving Is decline of small /rural communi- ties inevitable? Cutting services or increasing taxes — what to do? Developing a strategy for growth '993 A.ruui' ~rce Mayors Association/ Mini - Conference Luncheon 12:30 - 2:00 p.m. `Caught Between Reinventing Government and Public Disenchantment: What's a Municipal Official To Do ?' Carl Neu, President, Neu and Associ- ates, Lakewood, Colorado Concurrent Sessions VI (choose one) 2:15 - 3:30 p.m. 1 BETWEEN COUNCIL AND STAFF How to Be an Effective Councilmember ft Time management — choosing which meetings /events to attend a Working as an individual and as councilmember: the balance '•y Policy vs. implementation, relation- ship with staff Responding to constituents Importance of humor WITHIN THE STAFF Innovations in Personnel Management Representatives of various personnel groups will discuss the latest issues and developments facing cities and feature success stories. KEEPING CURRENT LMC Insurance Trust Update New programs and options Procedure changes Rate and dividend outlook k Upcoming issues WITH THE PRIVATE SECTOR Downtown Development Initiatives Walking tour of downtown St. Cloud after a brief overview. Loss of public resources — need for public /private partnerships Public /private partnerships activities that work Funding sources available Role of downtown business/property owners in development Examples of downtown development initiatives influenced by public/ private partnerships ESPECIALLY FOR SMALL CITIES Managing Growth in Small Cities Presentation will feature panel of cities successfully dealing with growth. Reasons for growth — internal and external factors Managing this growth — a priority for continued success Important aspects of growth Tips for managing growth <:> • Issues include: comprehensive planning, housing, transportation, expanded city services ESPECIALLY FOR SMALL CITIES Enforcing Building Codes/ Zoning Regulations < >: Why have codes? (problems in communities without them) Difference between building code/ housing code and zoning code and how they work together Adopting codes, one without the other • Statewide mandatory requirements :<:> Key problems cities face and how codes can help Break 3:30 - 3:45 p.m. League Annual Meeting 3:45 p.m. Remarks by Don Fraser, President, National League of Cities, Mayor, Minneapolis LMC Reception and Banquet 6:30 p.m. Friday, 5une 11, 1992 Awards Presentation and Finale General Session 9:00 - 12:00 noon Presentation of City Achievement Awards "Using Humor to Reduce Stress in the Workplace" t lal Schippits Director, I Ienncpin County Day Treatment Center LEAGUE OF MINNESOTA CM ES ANNUAL CONFERENCE AFFILIATED ASSOCIATION PROGRAMS City Communicators Radisson Suites, Sertoma Room "Get Together ", Breakfast Thursday, June 10, 7:30 -9:00 a.m. Contact: John Ainley, League of Minnesota Cities City Engineers Association of Minnesota Radisson Suites, Germain West Committee Meeting/Business Meeting, Luncheon, Sertoma Room Thursday, June 10, 9:30 a.m. -3:00 p.m. Officers: Alan Gray, President Ken Larson, Vice President David Sonnenberg, Secretary- Treasurer Coalition of Greater Minnesota Cities Kelly Inn, Sunwood Center Business Meeting, Coffee /Rolls Wednesday, June 9, 7:30 -8:30 a.m. Officers: Larry Buboltz, President Wayne Klinkhammer, 1st Vice President John Ellenbecker, 2nd Vice President Richard Grabow, Secretary Scott Hutchins, Treasurer Minnesota Association of Cable Television Administrators Kelly Inn, Congress Workshop, Breakfast Thursday, June 10, 7:30 -9:00 a.m. Officers: Denny Kemp, President Jim Froehle, Vice President • Terry Kucera, Secretary Tim Finnerty, Treasurer Minnesota Association City Attorneys Radisson Suites, Grand Ballroom Cash Bar, Luncheon, Germain West Business Meeting/Workshop, Germain East Friday, June 11, 11:15 a.m. -4:00 p.m. Officers: James Thompson, President Eileen Wells, Vice President Jack Clinton, Trustee Tim Kuntz, Trustee Minnesota Association of Small Cities Kelly Inn, University A Business Meeting, Breakfast Friday, June 11, 8:00 -9:00 a.m. Officers: Marvin Anderson, President Dan Elwood, Vice President Duane Knutson, Treasurer Minnesota Association of Urban Management Assistants Radisson Suites, Board Room Business Meeting, Breakfast Thursday, June 10, 7:30 -8:30 a.m. Officers: Jill Shorba, President Gretchen Maglich, Vice President Tim Cruikshank, Secretary Kevin Batchelder, Treasurer • • • • Minnesota Mayors' Association Radisson Suites, Board Room Board Meeting, Breakfast Wednesday, June 9, 7:00 -9:00 a.m. Mayor's Luncheon St. Cloud Civic Center Thursday, June 10, 12:30 —2:00 p.m. Officers: Chuck Hazama, President Joy Robb, 1st Vice President Bonnie Cumberland, 2nd Vice President Katherine Trummer, 3rd Vice President Dan Kelly, Secretary Duane Knutson, Treasurer Bob Demuth, Immediate Past President Minnesota Wastewater Operators Association Holiday Inn, Twins Room Board Meeting, Lunch Friday, June 11, 11:00 a.m. -4:00 p.m. Officers: Steve Kleist, President John Gray, President Elect Dan Zarembinski, Vice President Chuck DeWolf, Secretary/Treasurer Del Haag, Past President Minnesota Women in City Government St. Cloud Civic Center, Swisshelm Room Board Meeting, Luncheon Wednesday, June 9, 11:45 a.m. -1:15 p.m. Officers: J. Diann Goetten, President Pat Pederson, Vice President Ralph Campbell, Secretary Joan Niemiec, Treasurer Sister Cities International Kelly Inn, University A Workshop, Business Meeting Wednesday, June 9, 2:15 -4:30 p.m. Officers: Joyce Benson, Minnesota State Cooidinator Herb Mocol, Management Team Delores Strand, Management Team Linda Ryan, Management Team • • The League of Minnesota Cities will make every attempt possible to accommodate needs of people with disabilities at our annual conference, June 8 -11. In order to make necessary advance arrangements, we ask that you notify Darlyne Lang at the League office, 490 -5600, at least four working days prior to the conference. y! 1 • • • • League of Minnesota Cities April 22, 1993 3490 Lexington Avenue North St. Paul, MN 55126 (612) 490 -5600 TO: Mayors, Managers, Administrators, Clerks Councilmembers, Department Heads (c /o Clerk) FROM: Larry Bakken, President, League of Minnesota Cities Mayor, Golden Valley SUBJ: 1993 Annual Conference BUILDING BRIDGES IN NEW DIRECTIONS 1 7 8 a#'' On behalf of the League of Minnesota Cities, I invite you to attend the League's 1993 Annual Conference, June 8 -11, at the St. Cloud Civic Center. The League's Conference Planning Committee has developed another outstanding program. Tracks were designed to expand on the conference theme, "Building Bridges in New Directions".. .between council and staff... within the staff. . .keeping "current "... with the community... with other jurisdictions... with the private sector... and especially for small cities. Sub — committee members from small cities developed an excellent program. Increasing the small cities program from three sessions to six, there has never been a better choice: Innovations and sharing between small cities...defining council's role in small cities...understanding small cities finances: the basics presentation geared for cities with population around 2,500. . .survival tips for cities with stable or declining population/business...managing growth in small cities...enforcing building codes /zoning regulations. MAYOR CHUCK WINKELMAN and the City of St. Cloud will welcome you in grand style on Tuesday, June 8, with a truly outstanding kick —off. Beginning with music by the Nocturnes and the Memories, political humorist, MARK RUSSELL, will entertain everyone, regardless of their political views. City Night in the Park, Wednesday evening, will take place along the Mississippi River and is packed full of "Mississippi Memories," food, and fun for the whole family TED GAEBLER, co— author of the book, "REINVENTING GOVERNMENT: How the Entrepreneurial Spirit is Transforming the Public Sector" will address the Opening Session. He will continue his presentation with additional sessions throughout the day on how Minnesota cities can improve operations and delivery of services during these times of reduced revenues. CARL NEU, a favorite of Minnesota city officials, will return this year to address the Mayors Association/Mini Conference Luncheon on Thursday. His address, "Caught Between Reinventing Government and Public Disenchantment: What's a Municipal Official to DO ?" will discuss challenges cities face in dealing with these trends. HAL SCHIPPITS will help you realize the importance of humor and laughter, with his Finale Session, "Using Humor to Reduce Stress in the Workplace." Hal Schippits will demonstrate how we can improve out quality of life, both personal and professional. A much appreciated contribution from the Minnesota City/County Management Association has made it possible to bring in well —known speaker and author, WILLIAM MATHIS for two sessions on Thursday. Dr. Mathis will conduct two workshops, "The Council —Staff Team: New Roles and Relationships in the 90's" and, "Council —Staff Team: Finding Out What the Other Wants." A detailed description of all sessions, along with the Family Program events and registration is enclosed. Conference registration should be mailed to the League, and housing registration to the address on the form. The EXHIBITION PROGRAM is the largest ever, with over 110 exhibits. We encourage you and your staff to take advantage of this unique opportunity to become familiar with new products and technologies at one location. Terrific door prizes are again being provided by the MUNICIPAL HOSTS, along with portfolios and the Thursday reception. Generous contributions have been offered by MINNEGASCO and the UNITED POWER ASSOCIATION for conference registration assistance. MINNEGASCO is offering a $50 registration fee rebate to each city the}' represent, providing a city official from the city stop by the Minnegasco booth and register. UNITED POWER ASSOCIATION would like to provide assistance to city officials whose city has budget constraints. They will provide $50 towards the registration fee for the first 10 requests. Please contact Darlyne Lang at the League for further information. A special registration for DEPARTMENT HEADS AND OTHER KEY STAFF will be available in half —day increments for a $35 registration fee. Please refer to the enclosed memo. We urge you to SIGN UP NOW for what promises to be a great conference. If you have any questions regarding the conference, please contact Darlyne Lang. Registration questions should be referred to Cathy Dovidio. At this time, it has never been more important for cities to strive towards "BUILDING BRIDGES IN NEW DIRECTIONS." I hope to see you in St. Cloud. • • .993 *nua' p ou 1 Fatuity activities Tuesday, Tune 8 Special Kick -Off Event 6:80 p.m. Mark Russell Mississippi Memories Wednesday, ,une 9 Kids Carnival 11 a.m. to 8 p.m. St. Cloud invites all youth to a special, supervised day just for them at downtown Lake George. Children can swim at the outdoor municipal pool, play sand volleyball, enjoy paddle - boating around the lake, play mini golf (charge of $1 per round), take a hayride around the lake, or choose from many more planned activities. A pizza lunch will be served and the concession stand will be open at the pool. Advanced registration is necessary. Cost per participant is $5 (excluding golf charge.) Discover the Mississippi 11 a.m. to 3 p.m. Spouses and guests are invited to enjoy lunch and a lovely Mississippi River chartered boat ride on the Anne Bonney Paddle Boat. Enjoy a scrump- tious buffet lunch at the riverside Pirates Cove Supper Club and rrl:uc on an approximately one -hour long; %Use along the majestic river. Advance registration is necessary. Cost per participant is $17. City Night 5:30 p.m. St. Cloud is planning a family event you won't want to miss. All activities will take place in the park along the scenic riverway. Shuttles will begin running when workshops conclude. Thursday, _June 10 St. Cloud's Showcase Time to be announced St. Cloud city officials would like to show -off some of our prize possessions and invite you on a motorcoach tour to partake in a few of our area attractions. The first stop will be the renowned Munsinger Gardens. Here you will be able to experience the colorful pan- orama of plants, flowers and bushes. Admire the scenic Mississippi River view from the beautiful gazebo and stroll through the beautiful Virginia Clemens Rose Gardens, adjacent to Munsinger Gardens. Next stop is the Park & Recreation Heritage Nature Center. Here you will be able to enjoy the Touch and See Room and take a walk through the self - guided wooded trails, play interactive electronic games, and tour the Stearns County Heritage Center Museum. You may also enjoy a boxed lunch at the Nature Site's open fields or shelter area. The final stop of the day will be the Whitney Senior Citizen Center. Here r Spouse and children's activities registration form Wednesday, June 9—Kids Carnival Cost: *5 per person No. of people Cost _ Wednesday, Juno 9-- Cruise /luncheon Cost: $17 per person No of people Cost Thursday, June 10 —City Showcase Indicate package choice Cost: *2 per person (tour only) No. of people Cost Cost: $5 perjperson (tour and box lunch) No. of people Cost Total enclosed Name Address City/Zip Phone Mail form a d advance fees to: Gayle Schneider, St. Cloud Department of Parks and reation, 400 Second Street South, St. Cloud, MN 56301. PLEASE CHECKS PAYABLE TO THE CITY OF ST. CLOUD. Anyone reclining accessible transportation, please note on the registration form. ADVANCE REGISTRATION FORMS MUST BE RECEIVED BY MAY 15, 1993. 7 you will see fiat hand one of the area's largest senior ¢enters. The tour bus will make stops between destinations to pick up and drop off passengers. Advanced registration is necessary. Cost per participant is *2 for the tour of $5 for the tour and a boxed lunch. J • LMCIT available at the Annual Conference to • answer your questions • Do you have questions about the League of Minnesota Cities Insurance Trust programs your city participates in? Suggestions for ways LMCIT could do a better job for you? Complaints about the service you've received? If so, you're invited to stop by LMCIT's booth in the exhibit area at the League's June conference in St. Cloud to talk to us about it. Again this year we'll have specialists in different aspects of LMCIT's operations available at specific times to meet with you, answer your questions, and listen to your suggestions and comments. Underwriters from LMCIT's property /casualty, workers compensation, and employee benefits programs will be on hand Wednesday morning, June 9. They can answer questions regarding premiums, how rates are figured, how your losses affect your premiums, what you might be able to do to reduce the rates, how some changes you're considering might affect your rates, etc. These people can also help you with coverage questions, and explain the meaning and implications of some of the coverage options you have in the LMCIT programs. On Wednesday afternoon, June 9, some of the people who handle employee benefits, workers compensation, and property and liability claims will be on hand to answer your questions. Stop by if you'd like to talk with us about how LMCIT handles and manages claims, and who to talk to if you have suggestions or questions about particular claims. Thursday morning, June 10, the loss control folks will be available to talk with you about employee safety and reducing hazards to the public, and answer questions about loss control recommendations. There's a loss control aspect to health coverage as well and policy managers are invited to talk with us about pre- certification for surgery or hospitalization, utilization review, and other things we're trying to do to help keep health coverage costs under control. Besides the specialists from Berkley Risk Services, Berkley Administrators, DCA and Willis Corroon, some of LMCIT's in -house staff members will be there as well. As always, we'll have plenty of informational handouts available too. Please stop by. We'd like to hear from you about what we're doing right and what you'd like to see us do differently. We also want to make sure you have all the information you need about your LMCIT programs. NAME: TITLE: ADDRESS: CITY: PHONE ( ) Mail registration to: LEAGUE OF MINNESOTA CITIES LEGISLATIVE WRAP -UP SESSION TUESDAY, JUNE 8, 1993 11:00 a.m. - 4:00 p.m. St. Cloud Civic Center Glenn Carlson Hall Registration fee (including materials and lunch): $17.00 per person in advance $25.00 per person on —site Please make your check payable to the League of Minnesota Cities. (Please copy this form if you have more than one registration.) Mary Diedrich 'MC' Legislative Department 3490 Lexington Avenue North St. haul, MN 55126 • •