HomeMy WebLinkAbout1993-04-20 CC Packet
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STILLWATER CITY COUNCIL
Apri 1 20, 1993
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SPECIAL MEETING
REGULAR MEETING
~ 4:30 P.M. AGENDA
1. Discussion of Assessment Policy.
2. Discussion of Flexible Benefits Program.
4:30 P.M.
7:00 P.M.
7:00 P.M. AGENDA
CALL TO ORDER
INVOCATION
ROLL CALL
APPROVAL OF MINUTES - Regular & Recessed Meetings - April 6, 1993
~NDIVIDUALS, DELEGATIONS & COMMENDATIONS
'1. Meritorious Service Commendation for Officer Douglas Swanson.
~2. Tom Warth - Discussion regarding possible establishment of Sister City
// with Jinja, Uganda.
STAFF REPORTS .
. Finance Director ~. Comm. Dev. Director 7. Fire Chief
2. Police Chief 5. Parks & Recreation 8. Building Official
/3. Publ ic Works Dir. v6. Consulting Engineer 9. City Attorney
10. City Clerk 1/'11. City Coordinator
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P BLIC HEARINGS
ThlS 1S the day and time for the Public Hearing to consider a Special Use
Permit to conduct a theatrical production in a 40 ft. by 60 ft. temporary
tent structure located at 501 No. Main St. in the CBD, Central Bus. Dist.,
Case No. SUP/93-19, MaryLou Meagher-Gammans, Applicant.
Notice of the hearing was published in The Gazette on April 12, 1993
and mailed to affected property owners.
~NFINISHED BUSINESS
~ 1. Possible second reading of an ordinance creating Chapter 22.06 of the City
Code creating conditions for appointment to City Boards & Commissions.
~2. Solicitation for Bids for Sale of Sims' House.
v1~ Possible Approval of Contract for Process Re-engineering Study.
~. Feasibility Report for Sidewalk Construction in Junior High School & Pine
St. Area, L.I. 294.
~5. Discussion of 1993 Sidewalk Improvement Project.
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NEW BUSINESS
v/1. Resolution - Promotion of Richard Nordquist to Licensed Sewer Maintenance
Worker.
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Report from Prison Task ~orce & request for matching funds for a Prison
Reuse Study. .
Request from Richard Zim erman & Andrew Kass, Erickson Post, for right
turn approval off of Cou ty Rd. 5 for commercial development just north of
Or 1 e an s .
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Consideration of purchas of land from Chicago Northwestern & Sioux
Rail roads.
"Open Signs" in Downtown Area.
(/'6." Change Order No.2, Sout Main Lift Station.
~ Resolution correcting As essment on Minnesota Zephyr Parcel.
~ETITIONS, INDIVIDUALS & DEL GATIONS (Continued)
l/~ONSENT AGENDA
1. Resolution Directing Pa ent of Bills (Resolution No. 93-68).
2. Applications (List to be supplied at meeting).
3. Ratify Council Poll of A ril 12, 1993 Re: Approval of 1993 lease with
Stillwater Yacht Club. yes - 4; Nays - 1, Councilmember Bodlovick.
4. Ratify Council Poll of A ril 15, 1993 Re: Approval to submit lease to
Stillwater Yacht Club at 1992 rate. All in favor.
5. Planning Commission Rule & Procedures.
6. Set Public Hearing date f May 4, 1993 for the following Planning
Cases:
a. Case No. V/93-17 - Va iance to the front yard setback requirement (30 e
ft. required, 12 ft. equested) & the slope development standard (no
development on slopes over 12%) for construction of a 20 ft. by 24 ft.
attached garage at 11 Lakeside Dr., located in the RB, Two-Family
Residential Dist. & B uffland/Shoreland Dist., Michael & Sheryl Meyer,
Appl icants.
b. Case No. SUP/93-18 - pecial Use Permit to conduct a sales office for
fitness equipment abo e an existing garage at 222 W. Cherry St. in the
RB, Two-Family Reside tial Dist., Jeffrey H. Palmer, Applicant.
c. Case No. SUB/V/93-20 Subdivision & Variance to the lot width
requirement (75 ft. r qui red, 74 ft. 17 in. proposed) for a minor
subdivision of a 22,2 4 sq. ft. lot into two lots of 11,122 sq. ft.
located on Lots 3 & 4 Block 34, Carli & Schulenburg's Add. (1600 block
of No. First St.) in he RA, Single Family Residential Dist., Robert E.
& Sandra J. Walters, pplicants.
d. Case No. SUB/93-21 - inor Subdivision of a 76,625 sq. ft. lot into two
lots of 38,500 sq. ft & 37,125 sq. ft. located at 1030 W. St. Croix
Ave. in the RA, Singl -Family Residential Dist., Doug Flory, Applicant.
e. Case No. SUP/V/93-22 Variance to the rearyard & sideyard setback
requirements for the onversion of an existing garage into a second
residential structure located at 119 W. Chestnut St. in the RB,
Two-Family Residentia Dist., John S. Larson, Applicant.
COUNCIL REQUEST ITEMS
c.-'STAFF REPORTS e
QUESTIONS/COMMENTS FROM NEWS MEDIA
ADJOURNMENT
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MEMORANDUM
TO:
Mayor and City Council
FR:
City Coordinator
DA:
April 16, 19931
RE:
SPECIAL ASSESSMENT POLICY
Accompanying this memo is the third draft of the proposed special assessment
policy. The proposed policy is very similar to what otper cities have adopted
and is somewhat consistent with the City of Stillwater's past practice. The
policy has been reviewed twice by the City Council {once prior to 1993 and once
during 1992} and I believe the following are the only issues that remain to be
resolved or accepted:
Section III (Page 11)
A.
Street Reconstruction Including CUrb and Gutter.
The issue here is the assessment rate that is being proposed - $35
per front foot for partial reconstruction and $45 per front foot for
total street reconstruction. The rates amount to about 30 percent
(30%) of the cost which means that 70 percent (70%) of the cost would
need to be recovered through property tax levy. The proposed
assessment rate is about what was assessed to property owners for
the past three improvement projects. It is strongly recommended that
the assessment rate not be lower than what is being proposed.
B.
Street Resurfacing.
The issue here {like A above} is the proposed assessment rate -
$12.75 per front foot for street resurfacing. The proposed rate
amounts to about 80 to 100 percent of the cost depending upon the
amount of repair/patching that is needed and the width of the street.
C. Sidewalk
In the past, the City assessed 100 percent (100%) of the cost of
sidewalk construction where other street work was performed. Where
street work was performed, the property owner was assessed the same
rate as other property owners regardless of whether or not a sidewalk
abutted their property. The proposal here is that sidewalk
improvements would be assessed in all cases and the property owner
would be assessed at a higher rate than other property owners (i.e.,
higher than the rates stated in A and B above).
1.
Special Consideration
The issue here is whether or not special consideration should be
given if a street has to be improved before a reasonable amount of
time. This happened during the 80s' when the city had to resurface
some streets in qroixwood that were only about 12 years old. The
City at that tim~ believed it was unfair to assess the property
owners 100 perce~t {100%} of the cost and only assessed a percent
of the cost base on the age of the street.
J. Industrial Park ssessments
The proposed asse sment rate is 100 percent {100%} of the cost except
that street cons ruction would be limited to $? per acre for
partial reconstru tion and $ ~ per acre for total reconstruction.
This would amount to about 75 to 80% of the cost and the difference
would be recovere through MSA funds (see page 18 - Section V, G. 2 . )
It should be kept in mind tha the assessment policy 11. . . is intended to serve
as a guide for a systematic a sessment process".. The policy should be fair and
consistent. However, becau e it is intended to serve as a guide, unique
circumstances or conditions w uld allow the Council to vary the assessment rate
or method as the circumstanc dictates. In other words, it is not a 11 set in
concrete 11 type of policy and the Council would retain the latitude it needs to
carry out a systematic (and air) assessment process.
I can discuss this further w"th you at the workshop on Tuesday.
/J1uJ)
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ASSESSMENT POLICY STATEMENT
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CITY OF STILLWATER
ADOPTED
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DRAFT Lf /1'-1/93
1993
Section
Section
Section
Section
I - General Policy s:'atement
II - Methods of Asse sment .
III - Improvement Type and Cost Apportionment
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IV - Assessment Cond"tions . . . . . . . . . .
TABLE OF CONTENTS
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1
. 4
11
13
Section V - Supplemental Ass ssment Policy Guidelines
Section VI - Definitions
15
18
Exhibit IIAII Summary of Actio s and Resolutions
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CITY OF STILLWATER
ASSESSMENT POLICY FOR LOCAL IMPROVEMENTS
SECTION I - GENERAL POLICY STATEMENT
A. PURPOSE
The purpose of this Assessment Policy is to provide a fair and equitable manner
of recovering and distributing the cost of public improvements. While there is
no perfect assessment policy, it is important that assessments be implemented
in a reasonable, consistent and fair manner. There may be exceptions to the
Assessment Policy when unique situations or circumstances exist which may require
special consideration and discretion by the City Council. Therefore, the
assessment policy is intended to serve as a guide for a systematic assessment
process in the City of Stillwater.
B. PROCEDURE
The procedures used by the City of stillwater ("Cityll) for levying special
assessments are those specified by Minnesota Statutes which provide that all or
a part of the cost of improvements may be assessed against benefitting
properties. The procedures for local improvements are summarized in Exhibit IIA".
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While establishing the authority by which communities may proceed to construct
public facility projects, the statutes provide no guide as to how costs are to
be apportioned. Therefore, it is the responsibility of the local legislative
body to establish a fair and reasonable method by which properties will be
assessed.
C. ASSESSMENT CRITERIA
Three basic criteria must be satisfied before a particular parcel can be validly
assessed. They are:
1. The land must have received special benefit from the improvement.
2. The amount of the assessment must not exceed the special benefit.
3. The assessment must be uniform in relation to the same class of
property within the assessment area.
The primary test for determining the validity of a special assessment is whether
the improvement for which the assessment was levied has increased the market
value of the property against which the assessment operates in at least the
amount of the assessment. It is important to recognize that the actual cost of
extending an improvement past a particular parcel is not the sole determining
factor in determining the amount to be assessed. An exception might be a project
initiated by a single property owner/developer where market value increase may
not be a relevant factor given the nature of the improvement.
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Another test for determining the validity of a special assessment is whether the
assessment is based on a uniform method for all like classes of property. For
example, the use of a front foot assessment for some properties and the use of
a per lot assessment for other properties of the same class for a related
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improvement could result in a non-uniform assessment rate which could mean the
assessment would be set asid~ or could be thrown out by the courts.
D. INITIATION OF IMPROVEMENtS
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Public Improvements may be initiated in the following manner:
1. Council Initiate. The City Council, on its own motion and without
petition, mayor er the improvement on at least a 4/5 vote of the
City Council. owever, the City must still follow all statutory
provisions relat d to the local improvement process.
2.
Owner P tition. The City Council may decide, by simple
majority, on a improvement after receiving a petition for said
improvement from the owners of not less than 35 percent (35%) of the
properties abutt' ng on the streets named in the petition as the
location of the improvement. In addition, all owners of real
property abuttin upon any street named as the location of any
improvement may petition the City Council to construct the
improvement and 0 assess the entire cost against their property.
In the latter ca e, the City Council may, without a public hearing,
adopt a resolu ion determining such fact and ordering the
improvement. Ho, ever, it is advisable to conduct public hearings
on the improveme 't to avoid misunderstanding by the petitioners and
to also inform t e general public about the nature of the project.
Proper waiver of assessments and/or agreements should be obtained
from each proper y owner affected by the improvement.
3 . Develo er Re es . A developer who is the owner of all the property
within the propo ed subdivision may petition the City Council to
construct the' rovement and to assess the entire cost against the
developer's prop rty pursuant to Minnesota Statutes. In such event,
the City may, without a public hearing, adopt a resolution
determining such fact and ordering the improvement. However, a
developer's agre ment, including a valid and enforceable waiver of
assessments if a propriate, shall be negotiated and executed prior
to said authoriz tion. It may also be advisable to conduct public
hearings on th improvement to avoid misunderstanding by the
petitioners and 0 also inform the general public about the nature
of the project.
E. PROJECT COSTS
Project costs shall include, but not be limited to, the following:
1.
2.
3.
4.
5.
6.
7.
Construction cos
Engineering and
Administrative f
Right-of-way ac
Legal fees.
Capitalized inte
Financing costs.
s (day labor or contractual).
onsulting fees.
es.
isition/condemnation costs.
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The entire project shall be considered as a whole for the purpose of calculating
and computing an assessment rate. However, project costs for work of a
dissimilar nature (i.e., where a project contains different types of work such
as street resurfacing in one project area and street reconstruction in another
area) shall be calculated separately and assessed separately according to benefit
received.
If city staff has doubt as to whether or not the costs of the project may exceed
the special benefits to the property, the city Council should obtain such
appraisals as may be necessary to support the proposed assessment. Appraisals
may be obtained anytime after the improvement has been ordered including prior
to actually awarding the bid or entering into a contract for the work. The City
Council may also conduct assessment hearings and actually adopt the assessment
roll anytime after the improvement hearing and before a contract for the work
is awarded.
The Assessment Policy, in brief summary, consists of six (6) main sections
addressing General Policy statement, Methods of Assessment, Improvement Type and
Cost Apportionment, Assessment Conditions, Supplementary Guide section and a
Definition section. A summary of actions and resolutions is also included as
Exhibit IIA".
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SECTION II - METHODS OF ASSE$SMENT
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The nature of an improvement ~etermines the method of assessment. The objective
is to choose an assessment mfthod which will arrive at a reasonable, fair and
equitable assessment which wi 1 be uniform upon the same class of property within
the assessed area. The most requently recognized assessment methods are: the
unit assessment, the front fo tage assessment and the area assessment. Depending
upon the individual project, anyone or a combination of these methods may be
utilized to arrive at an appr riate cost distribution. city staff will consider
all methods and weigh the"r applicability to the project and present a
recommendation to the City ouncil in the form of a mock assessment roll {or
rolls}. A description ofl each assessment and its corresponding policy
application is presented. A separate section (Section III) will identify the
appropriate matchup of metho with a specific type of project and analyze why
each is generally usea.
Unit Assessment. A unit assessment shall be derived by dividing the
total project co t by the number of Residential Equivalent Density
(RED) units in t e project area. A RED unit is defined as a single
family residenti~l unit. All platted and unplatted property will
be assigned RED lunit values equivalent to the underlying zoning.
When the existi~g land use is less than the highest and best
permitted use, t~e Council may consider the current use as well as
the full potentij'l of land use in determ.:ming the appropriate number
of RED units. 0 herwise, the following RED chart will apply on a
per unit basis, subject to adjustment by the Council for any
inequities: I
singte family
Dupl x
Cond minium
Mult family (3 units or more)
Town ouse
Comm rcial
Indu trial
a.
1. 00 RED
1. 00 RED
0.80 RED
0.80 RED
0.80 RED
RED units
RED units
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SAC units
SAC units
The unit approac has proven to be the best method in those instances
whereby the impr vement largely benefits everyone to the same degree
and the cost of he improvement is not generally affected by parcel
size.
b. Area Assessment. The assessable area shall be expressed in terms
of the number 0 acres or the number of square feet subject to
assessment. Wh n determining the assessable area, the following
considerations w 11 be given:
Ponding As essment Consideration. Lakes, ponds and swamps may
be consid red a part of the assessable area of a parcel.
However, t e property owner has the option of providing a storm
water pond ng easement to the City for the land under the lake,
pond or sw if integrated into the storm water management
system. I such ponding easement is accepted based upon its
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functional integration into the storm water management system,
a reduction in area equal to the area of the easement for the
lake, pond or swamp will be subtracted from the gross area
assessment of the parcel. Lots utilizing a ponding area for
the purpose of density credit shall be charged for that area
within the portion of the easement necessary to meet minimum
lot standards.
2.
Road Right-of-Way Assessment Consideration. Up to 20 percent
{20%} of the gross acreage may be deducted for street right-
of-way purposes within unplatted parcels of five acres or more
depending upon the parcel configuration. Parcels of less than
five acres may not qualify and may be assessed full acreage.
The reason for this size restriction is that, in most
instances, parcels of less than five acres cannot support an
internal public road system.
3.
Park Dedication Assessment Consideration. When park land is
dedicated as part of a residential development, as required
by Subdivision Code - Chapter 31.06, the developer shall not
be assessed an acreage charge on the portion of land dedicated.
c.
Front Footage Assessment. The actual physical dimensions of a parcel
abutting an improvement {Le., street, sewer, water, etc.} shall NOT
be construed as the frontage utilized to calculate the assessment
for a particular parcel. Rather, an "adjusted front footage" will
be determined. The purpose of this method is to equalize assessment
calculations for lots of similar size. Individual parcels by their
very nature differ considerably in shape and area. The following
procedures will apply when calculating adjusted front footage. The
selection of the appropriate procedures will be determined by the
specific configuration of the parcel. All measurements will be
scaled from available plat and section maps and will be rounded down
to the nearest 1/2 foot dimension with any excess fraction deleted.
Categorical type descriptions are as follows:
1. Standard lots
2. Rectangular variation lots
3. Triangular lots
4. CUl-de-sac lots
5. Curved lots
6. Irregularly shaped lots
7. Corner lots
8. Flag lots
9. Double frontage lots
10. Large tracts
The ultimate objective of these procedures is to arrive at a fair
and equitable distribution of cost whereby consideration is given
to lot size and parcels are comparably assessed.
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standard Lots. In this instance, the adjusted front footage
for rectang4lar lots will be the actual front footage of the
lot. The fr~ntage measured shall be the lot width at the front
lot line.
Rectangular Variation Lots. For a lot which is approximately
rectangular and uniform in shape, the adjusted front footage
is computeq by averaging the front and back sides of the lot.
This me thO! is used only where the divergence between front
and rear lit lines is 20 feet or less.
i Adj. Front Footage
AVEN-E EXAMPLES
90' 10 Lot A - 90 + 110 = 100'
2
Lot B - 70 + 80 = 75'
2
1.
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Mh.lN AVENlE
~O 90
A '8
2.
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Adj. Front Footage
Ex>>lPLES
Lot A-50'
Lot B - 901
3. For a triangular shaped lot, the adjusted
front foo age is computed by averaging the front and back lot
lines. The measurement at the back lot line shall not exceed
a maximum distance in depth of 150 feet.
A
110' 80'
MAIN
AVENUE
1!50'
Ju
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Adj. Front Footage
EXAMPLES
Lot A - 100 + 40 = 70'
2
Lot B - 40 + 130 = 851
2
Lot C - 120 + 0 = 60'
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4.
CUl-de-Sac Lots. The adjusted front footage for those lots
that exist on cul-de-sacs will be calculated at the midsection
of the lot. at the most reasonably defined and determinable
position. This line will be computed by connecting the
midpoints of the two side lot lines. Or, if the lots are
similar in nature and configuration, a common lot width, such
as the standard set back of 30~ may be assigned based upon an
evaluation of typical lots within the subdivision.
A
Adj. Front Footage
EXA.l.!PLES
Lot A - 75'
Lot B - 110'
Lot C - 80'
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7lS'-'"
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5. Curved Lots. In certain situations such as those where lots
are located along meandering trail system streets, read
patterns create curvilineal frontages. In such instances, the
adjusted front footage will be the width of the lot measured
at the midpoint of the shortest side lot line.
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Adj. Front Footage
EXAJolPLES
Lot A - 70 I
Lot B - 90'
Lot C - 150'
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6.
Irregular ly jShaped Lots. In many cases, unplatted parcels that
are legally I described by a metes and bounds description are
irregular a1d odd shaped. The adjusted front footage will be
calculated y measuring the lot width at the 30 foot building
setback lin .
AVENUE
Adj. Front Footage
EX)..."iPLES
'<40'
125'
-----
Lot A - 115'
Lot B - 140'
Lot C - 125'
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7. Corner Lot~.
a.
On a corner lot, 100 percent (100%) of the adjusted front
foot9ige of the short side will be assessed and 35 percent
(35% ~ of the adjusted front footage of the long side will
be a~sessed for improvements benefitting the respective
sides. The length of the property sides and not the
orie~tation of the principal building shall determine
adju~ted front footage in this case. A series of lots
(two or more) under common ownership shall be considered
as 0 e parcel or lot for determining which is the short
or long side of a property. However, this shall only
appllJ to series of lots on which only one principal
buil~ing is situated.
Adj. Front Footage
EXAMPLES
Lot A-
Side 1=43.75'
Side 2=95'
Lot B-
Side 1=87.5'
Side 2:125'
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A ..... B
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125' ISO' ~ 100'
MAN AVENLE (SIDE 1)
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b.
General Commercial Zoned Corner Lots. No allowance
relief will be granted because of the higher inherent
property value associated with improved traffic frontage
and greater visibility along business district and
industrial park intersections. The adjusted front
footage shall be the entire frontage measured along the
setback line comprising the building envelope.
Adj. Front Footage
EXAMPUS
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Lot A - 280'
Lot B - 390'
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J~ B
,- 27~'
L______....__________ _
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MAN
AVENE
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8. Flag Lots. Properties which utilize a narrow private easement
or maintain ownership of access to their property exceeding
a minimum length of 125 feet, thereby having a small frontage
on a street, will be assigned an adjusted front footage of 80
feet. This dimension is consistent with the subdivision
ordinance which prescribes such length as the minimum lot
frontage along a public roadway. The adjusted front footage
for flag lots whose driveway access is under 125 feet will be
measured at the building setback line from the access terminus.
20' MAIN fWE.
Adj. Front Footage
EJO.MPLES
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Lot A - 80'
Lot B - 90'
A
170'
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9.
Double Frontage Lots. If a parcel, other than a corner lot,
comprises ~rontage on two streets and is eligible for
subdivisio~, then an adjusted front footage assessment will
be cha ach street. For double frontage lots lacking
the ne th for subdivision, only a single adjusted
front be computed.
rged long e
cess, ry dep
footc ge will
twW'l AVE.
10'
-10 A
r--
N
10'
Adj. Front Footage
EXA11PLES
Lot A - 220'
Lot B - 80'
MAIN AVE.
80'
.0 B
N
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SECTION III - IMPROVEMENT TYPE AND COST APPORTIONMENT
A. street Reconstruction Including CUrb and Gutter. The cost of street
reconstruction shall be recovered by the adjusted front footage method.
The front footage rate shall be determined by dividing the project cost
by the total number of adjusted front feet in the project area. An
assessment rate of $35.00 per front foot shall be assessed for partial
street reconstruction projects and $45.00 per front foot for total street
reconstruction projects. Partial street reconstruction includes only minor
repair/replacement of curb and gutter. Total street reconstruction would
include replacement of curb and gutter the full length of the roadway
section.
The assessment rates shall be adjusted from time to time based on the
Engineering News Record Index. The remaining cost shall be recovered by
means of the general ad valorem property tax paid by the entire community
or by other funds that may become available to the city for infrastructure
cost recovery.
B.
street Resurfacing. street resurfacing is commonly known and referred to
as street overlaying whereby a new bed of road material such as bituminous
is installed over an existing paved road to a specific thickness.
Assessments shall be determined by the adjusted front footage method. An
assessment rate of $12.75 per front foot shall be assessed for street
resurfacing. The assessment rates shall be adjusted from time to time
based on the Engineering News Record Index. The remaining cost shall be
recovered by means of the general ad valorem property tax paid by the
entire community or by other funds that may become available to the City
for infrastructure cost recovery.
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C. Sidewalk. Sidewalk improvements may be done in conjunction with a street
reconstruction or as a separate project. In any event, 100 percent (100%)
of the cost of sidewalk improvements shall be assessed to benefitted
properties on a front footage basis.
D. Seal coating . Sealcoating shall be treated as a general maintenance expense
and shall be paid f rom the City I S current operating funds. No asses sments
will be levied for sealcoating projects.
E. Sanitary Sewer and Water Mains.
Repair and replacement of sewer or water main is usually done in
conjunction with a street reconstruction project and the cost of this work
should be included as part of the total major street project cost and
should also be considered to be included in the rate assessed for street
reconstruction. If it is determined that the repair and replacement work
results in a greater benefit to some properties and not to others, the
Council should consider establishing a different assessment rate based on
the benefits received.
F.
Sanitary Sewer and Water Trunk Improvements. Trunk sewer and water mains
are usually designed to carry larger volumes of flow than are necessary
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G.
within an immediate pr~perty area in order to serve additional properties
beyond the area of th~ir immediate placement. Therefore, 100 percent
(100%) of the cost of ~runk improvements will be assessed on a unit basis
to all properties with~n a district deemed to be benefitted from the trunk
improvements.
Sewer and Water Service . Individual sewer and water services benefit only
the properties they srve and 100 percent {100%} of their cost shall be
assessed to the proper y for which they are installed.
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H. Drainage Improvements. storm drainage and pending/basin systems are
usually constructed to serve a specific drainage or "watershed" district.
The cost of drainage ~rovements shall be 100 percent {100%} assessed to
the properties within lhe drainage district. The cost may also be levied
on an ad valorem tax,basis to the properties within the district as
provided by Minnesota tatutes. Storm sewer reconstruction normally takes
place together with st eet reconstruction projects and the costs shall be
assessed in accordanc~ with the assessment policies related to street
improvements.
1.
Special Consideration. i Special consideration shall be given to the "age"
of a street or utilityl system when determining the proportion of cost to
be assessed to benefitted properties. If it is necessary to reconstruct
or resurface a street-lor perform major repair/replacement work on sewer
and water utilities before a reasonable amount of time {15 to 20 years for
resurfacing, 20 to 25 years for partial reconstruction and 25 to 30 years
for total reconstruction} the assessment shall be calculated on a pro-rata
basis. The remaining cost shall be recovered by means of the general ad
valorem property tax paid by the entire community or by other funds that
may become available tp the City for infrastructure cost recovery.
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J. Industrial Park Assess ents. The Industrial Park is generally bounded by
Orleans Street to the orth, Greeley Street to the east, CSAH County Road
5 to the west and Highl ay 36 to the south.
I
The following assessient methods shall be used for Industrial Park
improvement projects:
,
1. Area Assessment -
a.
b.
Total or p~~rtial street
Water and sewer mains
Storm sewe, /drainage.
reconstruction projects
c.
2. Unit Basis -
a. Sewer services
b. Water se ices
3. Front Footage B sis -
a.
Trunk sanitary sewer.
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One hundred percent (100%) of the cost of improvements shall be assessed
to benefitted properties except that street reconstruction projects shall
be limited as follows:
$ per acre for partial reconstruction and $
acre for total reconstruction.
per
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SECTION IV - ASSESSMENT CONDITIONS
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A.
Term of Assessment. The term of special assessments shall normally be for
a ten {10} year perio~. However, in some cases the project costs could
warrant either shorter or longer terms. For example, sidewalk improvements
undertaken separately may be assessed for over a five (5) year period
because the costs are sually nominal (under $2,000). On the other hand,
some major reconstruct on projects where several types of improvements are
involved could lead 0 a very high assessment which could create a
financial hardship if ssessed for a ten (10) year term. A fifteen {15}
to twenty (20) year te may be appropriate in this case, In any event,
the assessment term should never exceed the potential life of the
improvement.
Interest Rate. The interest rate charged on assessments for all projects
financed by debt is siance shall be one and one-half percent ( 1-1. 2% )
greater than the net interest rate of the bond issue or debt used to
finance the improveme t. This is necessary in order to ensure adequate
cash flow when the Ci y is unable to reinvest assessment prepayments at
an interest rate suffi ient to meet the interest cost of debt or when the
City experiences prob ems of payment collection delinquencies. Interest
on initial special ass ssment installments shall begin to accrue from the
date of the resolutio adopting the assessment. Owners must be notified
by mail of any changes dopted by the City Council regarding interest rates
or prepayment requirem nts which differ from those contained in the notice
of the proposed assessment.
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B.
C.
Payment Procedures. 1he property owner has five available options when
considering payment O~L assessments:
1. Tax Payment. If no payment is undertaken by the property owner,
special assess ent installments will appear annually on
individual's prl perty tax statement for the duration of
assessment term.1
Full Payment. N~ interest will be charged if the entire assessment
is paid within 30 days of the date of adoption of the assessment
roll.
then
the
the
2.
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3. Partial Payment.' The property owner has a one-time opportunity to
make a partial payment reduction of any amount against his/her
assessment. Th s option may only be exercised within the 30-day
period immediat ly following adoption of the assessment roll.
4. Prepayment. Th property owner may at any time prior to November
15 of the initi 1 year, prepay the balance of the assessment with
interest accrue to December 31 of that year. The property owner
may also choose 0 pay the remaining assessment balance at any time,
with the except"on of the current year's installment of principal
and interest.
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D.
Appeals Procedures. No appeal may be taken as to the amount of any
assessment adopted unless a written objection signed by the affected
property owner is filed with the city clerk's office prior to the
assessment hearing or presented to the presiding officer at the hearing.
The property owner may appeal an assessment to District Court by serving
notice of the appeal upon the Mayor or city clerk wi thin 30 days after the
adoption of the assessment and filing such notice with the District Court
within 10 days after service of the appeal upon the Mayor or city clerk.
E. Reapportionment Upon Land Division. When a tract of land against which
a special assessment has been levied is subsequently divided or subdivided
by plat or otherwise, the City Council may, on application of the owner
of any part of the tract or on its own motion, equitably apportion among
the various lots or parcels in the tract all the installments of the
assessment against the tract remaining unpaid and not then due if it
determines that such apportionment will not materially impair collection
of the unpaid balance of the original assessment against the tract. The
apportionment shall be done on the same basis as the original assessment
unless another method of apportioning can be done with the owner's
acceptance and if the apportionwent will not materially impair collection
of the unpaid balance of the assessment against the tract of land. In any
case, the City Council may require furnishing of a satisfactory surety bond
in certain cases as specified in Minnesota statutes Section 429.071, Subd.
3. Notice of the apportionment and of the right to appeal shall be mailed
to or personally served upon all owners of any part of the tract.
F.
Senior Citizen Deferral, Chapter 56.05 of the Stillwater City Code allows
the City Council, at its discretion, to defer the payment of any special
assessment for local improvements constructed by the City when it
determines by a three-fifths (3/5) vote that the property being assessed
is homestead property and that one or more of the owners of the property
is sixty-two (62) years of age or over and that the payment of the
assessment would be a hardship for the owner thereof.
The interest for senior citizen deferral shall be at the same rate that
the City sets for other property owners for the improvement.
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SECTION V - SUPPLEMENTAL ASSESSMENT POLICY GUIDELINES
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A. utilities. Any tract of land, lot or parcel
vement; such as a sewer or water lateral or ending
ot extend fully past or beyond the property shall
be considered served, benefited and assessed accordingly. The current
special assessment sha 1 be subject to an adjusted front footage not to
exceed 150 feet and a imum current acreage of 2.5 acres, provided said
assessment does not ex eed the special benefit conferred upon the affected
property. If an impro ement benefits, non-abutting properties which may
be served by the improv ment when later extensions or improvements are made
but are not initially ssessed, the City may reimburse itself for all or
part of the costs incu red by assessing those non-abutting properties at
the time of the later xtensions or improvements. However, proper notice
must be given of tha fact at the time of making the extensions or
improvements to the p eviously unassessed non-abutting properties. The
City may also establi h "hookup" charges to recover costs of sewer and
water main improvement not initially assessed.
B.
Preliminar Plat Consi eration. Land could be considered for assessment
based on preliminary lat consideration. This consideration will occur
only when the followin scenarios exits: (1) the City Council has approved
a preliminary plat, d (2) a public hearing ordering the improvement
project has not yet ccurred. In the event this exists, assessment
frontages may be calc lated based upon the proposed lot configuration
within the preliminary plat. Road right-of-way within the proposed street
alignment will not be ubject to assessment.
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C. Ta..x Exempt Property. 0 her than land under City ownership, there are three
categories of tax exe t properties. Said properties shall be assessed
as follows:
1.
Churches ools shall be assessed in the same manner as
commercial and i dustrial zoned property, as long as the assessments
do not exceed t e special benefits conferred. Acreage assessment
shall be based u on the gross acreage of the site. Adjusted front
footage shall be imilarly calculated along the building setback line
in its entirety.
2.
State land is ormally exempt from assessment unless otherwise
negotiated or ag eed upon by the affected state agency.
3.
County land is ubject to assessment and shall be assessed in the
same manner as c mmercial and industrial zoned property, as long as
the assessments 0 not exceed the special benefits conferred.
D.
City owned property is divided into three
of determining assessment participation.
1.
2.
Public
Public
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3.
Park land
Public facility property is defined as land utilized for public buildings
such as city halls, fire halls, libraries, maintenance garages, municipal
parking lots, etc. Public facility property within a project area will
participate in the total assessable cost of an improvement and will be
treated in the same manner as any other benefited parcel.
Public right-of-way property consisting of all City acquired easements,
subject to fee title, for the specific purpose of utility placement or
street construction will be exempt from assessment.
Park land assessment eligibility is further categorized according to the
following descriptions:
1. "Community Parks" are characterized by a higher degree of intense
public use and are relatively large in area size. They are normally
associated with athletic events and sporting activities, Le.,
softball, football, baseball, hockey, etc. Park lands of this nature
will be subject to assessments. Because community parks provide
citywide benefit, the cost of these assessments shall be recovered
be a special levy upon the ad valorem taxes.
2.
"Neighborhood Parks" accommodate open space objectives within
residential development and are passive in use as indicated by such
features as playground structures. Because neighborhood parks are
commonly used by the immediate residents of the area, such park land
will not be assessed if it, comprises less than 25 percent of the
aggregate project area. Larger parks representing an area grater
than 25 percent of the aggregate project area shall participate in
the assessment process in the same manner as community parks.
3. II Parkland Dedication" is required either in the form of cash in lieu
of land or a land grant. The developer shall be responsible for the
payment of all special assessments existing at the time of
dedication. Depending upon the amount of land involved, the
development shall not be assessed trunk acreage for that portion
exceeding the minimum percentage dedication requirement for park
purposes.
E. Tax Forfeiture Assessments. When a parcel of tax forfeited land is
returned to private ownership, and the parcel is benefited by an
improvement for which special assessments were cancelled because of the
forfeiture, the City may, upon notice and hearing as provided for the
original assessment, make a reassessment or a new assessment as to the
parcel in an amount equal to the amount remaining unpaid on the original
assessment.
F.
First Serve Situations. If the plans of the City and a developer coincide
in regard to utility installations on certain properties, the plans of the
City shall receive first consideration. In that event, the City may, upon
notice and hearing, assess all unplatted parcels according to this Policy
17
if the improvements are approved prior to hardshell consent of the
unplatted properties.
G. state Aid Participation.
1. Residential Impr~vements -
Residential lo~i abutting and having access to collector streets
(streets which e designated as part of the city's Municipal state
Aid System and alify for state aid funding) shall be assessed the
residential equivalent of a standard City street, normally consisting
of a 30 foot pav~d roadway within a 50 foot right-of-way. This cost
shall be determ~ned by the City Engineer during the preparation of
I
the feasibility ~eport. The difference in cost shall be reimbursed
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by applicable s~ate aid funds.
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2. Industrial Park IImprovements -
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Land abutting a4d having access to streets in the industrial park
shall be assesse~ in accordance with Section III, J~~ether or not
the street is d~signated MSA. Any MSA funds received by the City
for work in the fndustrial Park shall be "pooled" and used to offset
the cost of the Istreet improvements.
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SECTION VI - DEFINITIONS
Adjusted Front Footage
The number of feet actually utilized in
calculating an assessment for a particular
property. This may differ from the actual
front footage of the property.
Assessment
The dollar amount charged against a property
receiving an improvement benefit.
Condominium
Individual ownership of a unit in a multi-
uni t structure ( similar to an apartment
building). A spacial relationship exists
whereby the individual owns the actual air
space within the physical confines of the
unit but not the barrier walls themselves.
Drainage District
An area defined by the City Engineer which
shall form the physical boundaries where
benefit exists within a storm sewer project.
Property to be included within a district
shall be all land which contributes to storm
water runoff, as well as land serving as a
collector basin for storing such water.
Natural geographical features normally form
these boundaries.
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Lateral
A lateral sewer is designated to collect the
sewage from a project area for conveyance
to a trunk facility. A water lateral is
sized to provide water in sufficient volumes
and pressure as required t serve a defined
project area.
Multifamily
A structure of more than two units, the
primary purpose of which is to provide rental
or leased living space to the general public.
Building characteristics include common
hallways for access purposes and a common
parking lot.
Nuisance Abatements
The elimination of a nuisance whereby the
City acts on behalf of the property owner
as authorized by ordinance to eliminate
problems such as junk, weeds, dead trees,
etc. The City may collect the charges for
all or any part of the cost of eliminating
any such nuisance by levying a special
assessment against the property benefited.
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Oversizing
A pipe which is designed and constructed
larger and/or deeper than necessary to serve
19
a specific project area.
Public Improvement
A project undertaken by the city under the
authority granted in MSA 429.021 for the
purpose of installation of improvements such
as street, curb and gutter, sewer, water,
etc. A public hearing shall be conducted
to determine the necessity and common good
of the project as it affects the community.
Upon authorization, the City will proceed
with construction and administration of the
project.
Townhouse
Single family attached units in structures
housing three or more contiguous dwelling
units, sharing a common wall, each having
separate individual front and rear entrances;
the structure is that of a row-type house
as distinguished from multiple-dwelling
apartment buildings.
Utility Improvement Area
A defined area within which
are deemed to have been
important project and are
receive the benefit.
all properties
served by an
cons ide red to
20
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EXHIBIT "A"
SUMMARY OF
SCHEDULE OF ACTIONS AND RESOLUTIONS
FOR LOCAL IMPROVEMENT PROJECTS
1. Initiation of proceedings either by the Councilor by petition of affected
property owners.
Owners may waive public hearing and submit "Agreement of Assessment and Waiver
of Ir.ce<:Jularity and Appeal."
Adopt Resolution "Declaring Adequacy of Petition and Ordering Preparation of
Report" {should be published because of appeal process} or, if not using
petition, "Ordering Preparation of Report on Improvement (need not be
published) .
2. Preparation of report on the proposed improvement, submission to and approval
by Council, Council then accepts the report and orders a Public Hearing.
{When a petition signed by 100% of the landowners requests the improvement,
the Council may order the improvement without a hearing.}
Adopt Resolution "Receiving Report and Calling Hearing on Improvement" (need
not be published).
3. After a public hearing, or if hearing is waived, adopt following Resolution:
Adopt Resolution "Ordering Improvement and Preparation of Plans and Specs".
4. After submission to and approval by Council the following Resolution is
required:
Adopt Resolution "Approving Plans and Specifications, Ordering Improvement
and Advertisement for Bids".
5. After receiving bids, Council will adopt the following Resolution awarding
the bid:
Adopt Resolution "Accepting Bid". (Need not be published).
6. After work is completed and receiving Engineer's recommendation for final
acceptance, the following Resolution is adopted:
Adopt Resolution "Accepting Work".
7. Assessment Proceedings:
Adopt Resolution "Declaring Cost to be Assessed and Ordering Preparation of
Proposed Assessment".
Adopt Resolution for "Hearing on Proposed Assessment" {need not publish
resolution - but must publish and mail hearing notice.
21
8. After hearing and
Adopt Resolution
adoptinJ assessment, adopt the following Resolution:
I
"AdOPtilg Assessment". (Need not be published.)
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22
~.t
e ENVIRO\'\iESfAL SERVICES. INC.
14791 60th Street North
SUIte 6
Stillwater, MN 55082
(612) 439-1634
(612) 439-1025 Fax
April 20, 1993
Mr. Gordon Seim
Stillwater Fire Department
216 North 4th Street
Stillwater, MM 55082
Re: Proposal for Underground Storage Tanks Removal
Mulberry Point
Removal of a 1,000 and a 2,000 gallon underground storage tank
Stillwater, Minnesota
Dear Mr. Seim:
Concept Environmental Services, Incorporated is pleased to provide a work scope and cost estimate for
the removal of a 1,000 gallon and a 2,000 gallon underground storage tank (USn located at the above
referenced site.
e SCOPE OF WORK
The scope of work we propose to perform at this project consists of the following items:
- Collect and evaluate background information in order to develop a detailed work plan and a site
safety plan.
- Remove and dispose of a 1,000 gallon and a 2,000 gallon underground storage tank. This will
include required permitting and notification of local and state agencies.
- Document removal practices and conditions of the tanks.
- Screen soils and direct the excavation of contaminated soils, if present.
- If contamination is present contact appropriate governmental agencies.
- Collect the appropriate soil and/or groundwater samples below the underground storage tanks.
- Analyze selected samples for Diesel Ranged Organics (DRO) or Gasoline Ranged Organics (GRO).
- Backfill excavation with clean sand to 1 112" aggragate.
- Restoration (The excavation will be filled and brought to grade. Concrete and/or asphalt
replacement is not included in this bid.)
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- Concrete will be broken up on site and utilized as fill if disposal is required an additional cost will
be incuured.
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- Issue the appropriate report to the MPCA, dependant upon the environmental conditions encountered..
- The client will make arrangement for the moving of the gazebo near the associated tanks.
- The tanks will be inerted with dry ice according to API guidelines and an oxygen meter will monitor
the tank prior to removal.
- Prepare a client report documenting UST's removal and environmental assessment methods,
environmental conditions encountered, and our opinions and recommendations regarding
environmental liabilities.
UTILITIES CLEARANCE AND LIMIT OF LIABIUTY
Locating underground utilities on-site is ultimately the responsibility of the client and/or property owner.
We will, however, assist you in the location of utilities by contacting the public utility agencies. The
property owner will also be consulted regarding the location of any private utility lines on the property.
If underground utilities are contacted, any additional costs incurred will be the responsibility of the
property owner.
METHODOLOGY
A safety plan will be prepared with site specific criteria to minimize hazards to field personnel.
A certified UST Remover will screen soils for contamination with a Photo Ionization Detector (PID). The
instrument provides a readout of the concentration (in ppm) of organic vapors present in the air contained
in the sampling jars headspace.
Soil samples collected for chemical analysis will be placed in clean glass jars with Teflon-lined lids for
delivery directly to the laboratory. Upon collection of a sample, a chain-of-custody log will be initiated.
REPORTING
Environmental information obtained will be summarized in a written report including sampling
methodologies, analytical methodologies, and results. Conclusions relative to liability and environmental
concerns will be presented. In addition, any recommendations pertinent to remedial assessment, remedial
action, and regulatory compliance will be made. Conclusions and recommendations will be made based
only upon information and data collected and information provided by the client.
COST SCHEDULE
Tank removal, backfill and compaction
$2,600.()()
Tank Disposal
100.()()
Organic Vapor Monitor (PID)/day
Explosion Meter/day
Site Assessment Report, Project Management, Bill of Lading for product removed
and any required. permitting
Chemical Analysis:
75 .()()
50.()()
100.00
2 samples DRO/GRO at $150/sample (required. by the MPCA)
300.()()
Estimated Total
$3,225.00
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If delays occur due to unknown site conditions, (e.g. unmarked utility lines, rebar in concrete, restricted
access to the tanks due to building or utility obstructions, etc...) or if contamination is encountered. in the
soils during the removal of the tanks, additional costs will be incurred.
Additional costs will be invoiced according to the following fee schedule:
_ Project Management
Field Technician
Chemistry
Secretarial
Pile and cover contaminated soil
Select backfill
Disposal of contaminated soils
$ 65.00 hour
45.00 hour
150.00 sample
25.00 hour
18.00 yard
16.00 yard
65.00-
100.00 yard
0.50 gallon
5.00 gallon
2.50 gallon
100.00 day
100.00 day
Tank pumping
Sludge disposal
Contaminated water disposal
OVM
Confined Space Meter
TIME SCHEDULE
Soil sample analysis generally takes two to three working weeks beyond the tank removal date, unless
a rush analysis is requested (additional charges will be incurred if faster turnaround is requested).
The final written report can be completed approximately 10 working days after receipt of the analytical
resul ts.
ACCEPTANCE
This proposed work scope and associated cost estimate is based on our knowledge of the project site
conditions. Your signature on this document acknowledges your acceptance of the proposed work scope
and associated costs.
Rennie Smith
Project Manager
Accepted:
Date:
-. ,
i GORDON C. SEIM
FIRE CHIEF
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iIlwater
-...;::
\
THE BIRTHPLACE OF MINNESOTA
FIRE DEPARTMENT
TO: Mayor Hooley and Stillwater City Council
FR: Gordon Seim, Fire Chief
RE: Mulberry Point Fuel Tanks
DA: April 15,
JAMES R. STEVENSEN
ASSISTANT FIRE CHIEF
I have done p'relilTlin~:ry.<! i:p;formE':l"\:.ionEi.l.; work pertaining to the
underground fueJ-s"\:.orage f~n~!? located on theM~lberry Point property
that the Ci tYr of ". I wd~.l.ip like to relay this
information tolt.he eceiv "d~rection as t.ohow we
should proceed~l
216 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1313 · 439-6120 · FAX: 439-0456
Fire Response I Assistance: 911
, CERTI FI CA TE OF SURVEY
PART OF GOVT. LOTS 2 a 3, SEC. 26, T30N. R20W, WASH. CO., MINN.,
AND PART OF THE ORIG. TOWN. NOW CITY.C?.f STILLWATER. MINN.
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S MAP
Parking Lot, BI 18 and Block 27
Stillwat , Minnesota
Proj. No. 550
Scale: approximate A TEe
FigQre: 1
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WHAT DO YOU HAVE TO DO? Minimum Ri!qulrements
WHEN DO YOU HAVE TO ACT?
important Dl!
You musl have Leak Olltec.dan. Carfaslun Pft)tecllon. and ~.. Preventfan.
For mEU JGU haY.ID add.... 10 yaar tank S}St8m. see... chilton ... dgId.
If
~
For rMlLIyou havllodo. ..,... dmI on Ihe lilt.
!:lVn"'~'""~1 ,~,,~~~~};~J'\~~-::~~~
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NEWTARKS
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exiSTING TANKS
:t~.
n..dtIrI'., rH ~ eI
....-".,...,.,.
.......~... .
. UoratI1If MonIo,.".-
. 1bIIh11lwenlcwy Co~ro' _Tarle Tigh'lnltSs TeslFng Every 5 Yeats
tywcm...r, u..,............ tG.,......~t
New T#dIS and Piping-
. .........., Nonllolill!t. . .
. MohUI1r~Conrtal ad~ T8IIklfaNneu TeSltng
11WIIdIab _ ...,...__UII.~ I....
. Monlhl1lnvenkNy ConIrolalld Td lIgfltness T~ e....ry5 V.IUS
~~_~~~~~.~~=:.=faA""
...--......--- ,....-. _. -...
existIng Tanks'"
Instal/ed:
Before 1965 oiunllnowR
1965 . 1969
t"u - 'r.I/4
J9J.! ~.!9_?9 .
1910 . DeceDtJlIf 1968
NeW & EXISTING . Mtamalc Aow Resbldot - Annual Une TesllIIl
PRESSURtZED PIPING _. Aulam* ShJIoII Device .... . MontItty Mor1Iaflf1g"
C..... .,_ hIIm Neb., . Contfnuaus AIa.m s,s"m i1f....... .._.'e....'II.....3
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· ~4/14/93 16:55 FAX 612 429 4724
JAY BROS., INC.
li] 002
-
General COntractors
.i5
Environmental Consultants
April 14, 1993
JA Y BROS., INC.
-
Mr. Gordon C. Saim, Fire Chief'
City of Stillwater
216 North Fourth Street
Stillwater MN 55082
Dear Gordy,
This letter is in response to the underground fuel tanks located
just south of Pappy's. During our site vieit 1m April 14, 1993 we
noted the following:
* The tanks are suspected of being 1,OOO'and 2,000 gallon in size.
* The tanks are submerged.
* The fill pipes are within inches of being sabmerqed.
* It is unknown what ~u;;tntity of fuel is in the tanks.
We recommend the following action be taken i~nediately:
1. If the tanks are not registered with the Minnesota Pollution
Control Agency - register them.
2. Immediately extend the fill pipes a safe' distance above the
water to eliminate any possible chance cf pollution and/or
contaminati.on.
3. 'It is my opinion that these tanks or any potential
reinstallation of tanks will only reeult in fut.ure pollution a.nd/or
contamination.
4. Ultimately, remove the tanks.
We estimate the removal of these tanks to cost approximately TEN
THOUSAND DOLLARS ($10,000.00). This does not include the
following:
- Reetorationl pumping the tanks, soil correction, water
treatment or product disposal
We suggest the immediate extending of the f.,Lll pipes. We would
perform this on a time and material basis. If you have any
questions, please do not hesitate to contact me.
~ Sincerely,
~~11
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''''_.. UI__....-.&_ II:l:n"Ja '" la1')\ A~~-l'\ . S:llIY (R12\ 429.4724
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MEMORANDUM
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TO:
and city Council \:\
Deblon, Finance Director ~~
March 27, 1993
Mayor
FR:
Diane
DA:
RE:
FLEXIBLE BENEFIT PLAN
The City Coordinator has requested me to provide you with information, costs,
risks related to the adoption of a Flexible Benefit Plan by the City of
Stillwater as requested by the AFSCME bargaining unit.
A. Overview of the Flexible Benefit Plan.
1. Established in accordance with IRS Section 125 (cafeteria plans) and
must be in writing.
2. Allows employees to elect participation in a Health Care Plan and/or
Dependent Care Plan.
3.
Provides employees an opportunity to pay for medical care and
dependent care expenses with pre-tax dollars.
4. Contributions to the Health Care Plan and Dependent Care Plan are
NOT subject to state or federal income taxes or social security
(FICA) taxes.
B. Operation of Plans.
1. Employees make advance, irrevocable elections to the plan(s).
2. Employer segregates these funds in a trustee or fiduciary capacity.
3. Employees request in writing (subject to plan provisions and forms)
a reimbursement for qualified expenses under the plan.
4. Employer reimburses employee for qualified expenses from segregated
fund.
C. Limitations and/or IRS Requirements.
1. Expenses subject to reimbursement must be for costs incurred in the
current plan year.
2. Employees must "use it" or "lose it" - any excess funds in an account
not used by an employee would revert to the City.
3.
The City must be "at-risk" for all elections made into the Health
Care Plan.
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4.
Elections are made annuqlly and NOT subject to changes (with the
exception of some specific family status changes).
5. Eligible medical expenses are IIgenerally" those items that are
eligible for income tax deduction.
6. Maximum day care election is under $5,000.
D. City of stillwater Considerations.
1. The at-risk rules may present situations of financial loss in the
event of employee illness early in the year or employee termination.
a. The City could require employees to choose between a deduction
from final paycheck or continued payments under COBRA to reduce
this risk.
2. Limit the dollar amount of the health care election to a smaller
amount (i.e., $1,200) because the City pays 100 percent of insurance
premiums.
E. Costs
1.
The at-risk rules present an unknown cost factor (depending on actual
occurrence).
2. Ci ty of stillwater would realize savings equal to the total
contributions times the social security rates (currently 7.65%) for
employees covered by social security.
3. Outside administration of the plans would be at a City cost of
approximately $3,000 per year. (Normally based on a percentage of
contributions to the plans).
Inasmuch as I have previously been involved in the adoption and implementation
of this type of plan, it is my opinion that the City of Stillwater could
administer the plan in-house if the Council chooses to offer this benefit.
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Ono G. Bonestloo, P.E.
Robert W Rosene, P.E'
Joseph C Anderlik, P.E.
Marvin L. Sorvala, P.E.
Richard E. Turner, P.E.
Glenn R. Cook, P.E.
Thomas E. Noyes, P.E.
Robert G. Schunicht. P.E.
Susan M. Eberlin, CPA
"'Senior Consultant
Bonestroo
Rosene
Anderlik &
Associates
Engineers & Architects
April 15, 1993
Mr. Nile Kriesel, Coordinator
City Hall
216 North Fourth St.
Stillwater, MN 55082
Dear Mr. Kriesel:
Howard A Sanford, P.E.
Keith A Gordon, P.E.
Robert R P.fefferle. P.E.
Richard W Foster, P.E.
David 0 Loskota, P.E.
Robert C Russek, ALA
Jerry A Bourdon, P.E.
Mark A Hanson. P.E.
Michael TRautmann, P.E.
Ted K. Field, P.E.
Thomas R. Anderson. ALA
Donald C Burgardt. P.E.
Thomas E Angus, P.E.
Ismael Martinez. PE.
STAFF REPORT
Michael P Rau. P.E.
P.hllip J P.yne. P.E
Agnes M Ring. ALCP.
Thomas W. Peterson, FE.
Michael C Lynch, P.E.
James R Maland, P.E.
Jerry D. P.ermch. P.E.
Kenneth P Anderson, PE.
Mark R. Rolfs. P.E.
Mark A Selp. P.E.
Gary W Monen. P.E
Daniel J Edgerton, P.E.
Allan Rick Schmidt. P..E.
P.hilip J Caswell, P.E.
Mark D WalJrs, P.E.
Miles B. Jensen, P.E.
L. P.hilllp Gravel III, P..E.
Karen L Wiemeri. PE.
Gary D. Knstofltz. P.E.
F Todd Foster, P.E.
Keith R. Yapp, P.E.
Douglas J. Btnoit. P.E.
Shawn D. Gustafson, P.E.
Cecilia Olivier. PE
Charles A. Erickson
Leo M. P.awelsky
Harlan M. Olson
James F. Engelhardt
This letter is to confirm our appointment with the Stillwater City Council to make a
presentation regarding our municipal engineering and architectural services. Our
presentation is scheduled for Tuesday, April 27 at 5 p.m. at City Hall. Each of the
Council members has been personally contacted to assure that this is a convenient time.
We expect that our presentation, including questions, will last no longer than 45 minutes.
The presentation is a followup to the Statement of Qualifications we submitted to the City
Council earlier this year.
Thank you for your consideration. We look forward to seeing you on the 27th!
Sincerely,
BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INe.
~
Otto G. Bonestroo
Chairman
.-..,
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2335 West Highway 36 · St. Paul, MN 55113 · 612-636-4600
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REGULAR MEETING
STILLWATER CITY COUNCIL
MINUTES
April 6, 1993
4:30 P.M.
The Meeting was called to order by Mayor Hooley.
Present:
Councilmembers Bodlovick, Cummings (arrived at 5:00 P.M.),
Funke, Kimble and Mayor Hooley.
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Consulting Engineer Moore
Parks Supervisor Thomsen
Public Works Director Junker
Police Chief Beberg
City Clerk Johnson
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Ken Grund, David Sellergren (representing the Stillwater
Yacht Club)
Others:
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INDIVIDUALS & DELEGATIONS
1. Ken Grund, Stillwater Yacht Club - Possible sale of Yacht Club to City of
Stillwater.
Ken Grund and David Sellergren, representing the Stillwater Yacht Club,
were present to request and discuss the possible sale of Yacht Club
property to the City and to lease it back for twenty years. The property
consists of approximately seven acres of land, service buildings, a dry
stack building, restaurant, pool, etc. They suggested this purchase could
be an extension of the Lowell Park plan. By leasing back the property,
the Yacht Club could still operate. Mr. Grund and Mr. Sellergren were
asking for concept agreement at this time. Mr. Grund stated they paid 1.6
million for the property and are proposing to sell it for 1.75 million.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick directing
City Staff to work with Ken Grund and David Sellergren, representing the
Stillwater Marina and Yacht Co., in working out the details for sale of the
Yacht Club property to the City and presenting recommendations regarding same
to the City Council. (All in favor).
STAFF REPORTS
1. Parks Supervisor -
Possible Purchase of Sprayer
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Stillwater City Council Minu es
Regular Meeting
April 6, 1993
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Motion by Councilmember Bodlbvick, seconded by
the appropriate resolution a arding a quote to
of $19,440 for a utility veh.cle & sprayer for
No. 93-54)
Councilmember Funke to adopt
Polfus Implement in the amount
the Parks Dept. (Resolution
Ayes - Councilmembers Bodlov ck, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None
i
Councilmember Cummings atrived at 5:00 P.M.
Request for Use of Pione~r Park for Arts Fair
Parks Supervisor Thomsen I stated he received a request for use of Pioneer
Park on May 15 & 16 for tn Arts Fair. After discussion by Council,
stating that this is a frmilY park, the following motion was made:
Motion by Councilmember Bodl~vick, seconded by Councilmember Funke to deny the
request of Wendy Anderson for the use of Pioneer Park for an Arts Fair on May
15 & 16, 1993. (All in favor).
Council directed Mr. Thomsen to suggest another weekend for Lowell Park,
Lily Lake parking lot, or the Armory to conduct an Art Fair.
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Discussion of March of Djmes IIWalkAmericall Route
Council discussed the pr posed route, stating that it is hazardous and
suggested Mr. Thomsen an Police Chief Beberg review the route with the
appl icants.
Motion by Councilmember Kimb1e, seconded by Councilmember Funke to approve the
use of Lowell Park for the M~rch of Dimes "WalkAmericall; and directing City
Staff to work with the appli~ants to develop a safe route. (All in favor).
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1. Finance Director - I
End of Year Transfers I
Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt
the appropriate resolution a~proving the end of year transfers for fiscal year
1992 as recommended by Finan~e Director Deblon. (Resolution No. 93-56)
Ayes - Councilmembers BOdlovllck, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None
Closing of Funds as of D cember 31, 1992 & Callin Bonds
Motion by Councilmember Funk, seconded by Councilmember Bo lovick to adopt
the appropriate resolution a proving the closing of funds as of December 31,
1992 and calling bonds as redommended by Finance Director Deblon. (Resolution
No. 93-57) I
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Stillwater City Council Minutes
Regular Meeting
April 6, 1993
Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None
Preliminary Recommendations for Bonding & Request for Retaining
Springsted, Inc. as Financial Consultants for 1993 Bond Issues.
Mayor Hooley stated he would abstain and passed the gavel to Vice
President Funke.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to approve
drafting preliminary recommendations for bonding & request for retaining
Springsted, Inc. as Financial Consultants for 1993 bond issues. (Ayes - 4;
Nays - 0; Abstain - 1; Mayor Hooley.)
Fire Contracts
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to extend
the Fire Contracts with the Townships of Stillwater, Grant and May to June 30,
1993. (All in favor).
Flexible Benefit Plan
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to discuss
the request for a flexible benefit plan at a Council workshop. (All in
favor).
Correcting Special Assessment for Delinquent Utility Bills Assessed in
1992.
Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt
the appropriate resolution correcting a Special Assessment for delinquent
utility bills assessed in 1992. (Resolution No. 93-55)
Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None
3. Police Chief -
D.A.R.E. National Conference
Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve
the attendance of two DARE Officers at a conference in Las Vegas at a cost of
$1,470.00. (All in favor).
No Parking, Residential Area
Chief Beberg explained that a parking congestion problem has occurred on
Anderson St. with the construction at Lakeview Hospital, however, the
Hospital has requested to use the parking lot at Lily Lake Arena during
the day and may not need "No Parking" signs.
Police Explorer Request
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Stillwater City Council Minutes
Regular Meeting
April 6, 1993
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Motion by Councilmember Funke, seconded by Councilmember Kimble to authorize
the use of a Police Car at t~e annual Police Explorer competition at Breezy
Point on April 22 - 25, 1993 + (All in favor).
Squad Car Quotes ,
Motion by Councilmember Funk~, seconded by Councilmember Bodlovick to adopt
the appropriate resolution a~proving the quote of Polar Chevrolet for the
purchase of two marked squad Icars, in the amount of $24,996.00, and one
unmarked squad car in the amQunt of $11,447.00, with major guard warranty.
(Resolution No. 93-58)
Ayes - Councilmembers BOdlov1ck, Funke, Kimble and Mayor Hooley.
~ys - Councilmember CUmming!
~4. Public Works Director - !
Request from two boys tolClean Area South of Pioneer Park
Motion by Councilmember BodlQvick, seconded by Councilmember Kimble to
authorize two ten-year old bqys to clean up the area south of Pioneer Park and
dispose of rubbish. (All in ifavor).
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Purchase of 3/4 Ton Pick~p Truck
Motion by Councilmember Cummings, seconded by Councilmember Funke to adopt
the appropriate resolution aRproving the purchase of a 3/4 ton pickup from
Stillwater Ford, including t7e warranty, at a cost of $15,629 for the Sewer
Dept. (Resolution no. 93-591
!
Ayes - Councilmembers Bodlov1ck, Funke, Kimble and Mayor Hooley.
Nays - Counci lmember cumming1 c1 f)-Q
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Sealcoating Project
Mr. Junker stated the es~imated cost of the project, participating with
the County, is $95,793. IThe amount budgeted is $84,000 and Mr. Junker
added they could drop Willkins St. from the project if the cost came in
over that amount. Councill discussion followed which included bidding
privately to see if they!could achieve this at a lower rate. Staff stated
this has been done in thJ past and has not proved cost effective. Council
added that comparisons s ould be made between private contractors and
County participation on he sealcoating project in the future.
Motion by Councilmember Funk, seconded by Councilmember Kimble to approve the
sealcoating project with was1'ington County for 1993 as presented by Public
Works Di rector Junker . (All, in favor).
Employment of Four Part-~ime People for the Public Works Dept.
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Stillwater City Council Minutes
Regular Meeting
April 6, 1993
Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the
employment of four part-time people in the Public Works Dept., not to exceed
$10,000. (All in favor).
1993 Sidewalk Replacement Program
A short discussion followed on this item and it was decided to discuss it
further at a workshop next Tuesday, April 13, 1993.
RECESS
Motion by Councilmember Kimble, seconded by Councilmember Funke to recess the
meeting at 6:00 P.M. (All in favor).
CITY CLERK
ATTEST:
CITY CLERK
Resolutions:
No. 93-54 - Award of Quote for Parks Sprayer.
No. 93-55 - Correcting Special Assessment for Delinquent Utility Bill.
No. 93-56 - Approving End-of-Year Transfers.
No. 93-57 - Closing Funds for Dec. 31, 1992 & Calling Bonds.
No. 93-58 - Award of Quote for three Squad Cars.
No. 93-59 - Award of Quote for Public Works Truck.
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RECESSED MEETING
STILLWATER CITY COUNCIL
MINUTES
April 6, 1993
7:00 P.M.
The Meeting was called to order by Mayor Hooley.
Present:
Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor
Hooley.
Absent:
None
Also Present:
City Coordinator Kriesel
City Attorney Magnuson
Finance Director Deblon
Consulting Engineer Moore
Comm. Dev. Director Russell
Police Chief Beberg
Planning Commission Chair Fontaine
City Clerk Johnson
Press:
Julie Kink, The Courier
Mike Marsnik, Stillwater Gazette
Richard Anderson, Mr. & Mrs. Larry Dauffenbach, David
Roettger, Stella Casanova, Jeff Peterson, Mr. & Mrs.
Brillhart, Pat Peterson, Sue Collins, Paul Hoppe, Chris & Ann
Terwedo, David & Paula Wulfing, Janice Monsrud, Martha Meyer,
Casey Kelly, Todd Weiss, Mr. & Mrs. Schmotter, Chuck
Dougherty, Mary Pat OIBrien, Ed Cain, Jim Gannon.
Others:
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APPROVAL OF MINUTES
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve
the minutes of the Regular & Recessed Meetings of March 2, Special Meeting of
March 9 and Regular Meeting of March 16, 1993 as presented. (All in favor).
INDIVIDUALS, DELEGATIONS AND COMMENDATIONS
1. Presentation of Certificates of Appreciation to Officers and Citizens in
assisting the Stillwater Police Department.
Commendations and Certificates of Appreciation were presented by Police
Chief Beberg and Mayor Hooley to the following individuals for help in
solving the Norwest Bank robberies on March 9 & 10, 1993: Stillwater
Police Officers Larry Dauffenbach & David Roettger; Oak Park Heights
Officers Ken Anderson & Paul Hoppe; Citizens Paula & David Wulfing, Janice
Monsrud, Martha Meyer & Casey Kelly.
2. Richard Anderson - Report on July 4th Festivities.
Richard Anderson presented a report on the festivities planned for the
July 4th celebration, which includes several bands and extensive
fireworks.
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Stillwater City Council Minutes
Recessed Meeting I
April 6, 1993 I
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3. Todd Weiss - Request for Deletion of Automatic Sprinkler System for
Freighthouse Expansion
Motion by Councilmember Kimble, seconded by Councilmember Funke to amend
Condition No.2, for Case No. SUP/93-6, request for expansion of the Freight
House deck, 305 Water St., t delete the automated sprinkler system and
require maintenance of the shrubs with replacement as necessary. (All in
favor).
4.
5.
Mrs. Joe Schmotter, Oliv St. - Concern for removal of stop sign at Olive
& Martha Streets.
The residents of Olive & Martha Streets presented a petition to stop
removal of the stop sign at Olive & Martha Streets, stating it would be
hazardous and dangerous or children living in the area. Council stated
they would not remove the sign at this time, will take it under advisement
and study it further. !
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Presentation of Certific~te of Appreciation to Sue Collins
Mayor Hooley presented S e Collins with a Certificate of Appreciation on
her retirement from the Stillwater Public Library.
PUBLIC HEARINGS ~
1. This is the day and time ifor the Public Hearing to consider a Special Use ,.,
Permit to conduct an ove~-the-phone and mail order travel agency business
out of a residential str~cture located at 1861 Oak Glen Drive in the RA,
Single Family Residential! District, Case No. SUP/93-13, Robert and Vickie
Cicolella, applicant.
Notice of the hearing was published in The Gazette on March 26, 1993
and mailed to affected p~operty owners.
i
Comm. Dev. Director RUSS:ll presented a summary of the request and
discussed the conditions of approval to conduct an over-the-phone and mail
order travel agency out f a residenti al structure. There would be no
signage, would not be opeln to the general public and would be reviewed
upon complaint, with no ~mployees other than the owner. Mr. Fontaine
stated the Planning Commilssion received no complaints. Mayor Hooley
closed the public hearin~.
Motion by Councilmember Funk, seconded by Councilmember Cummings to approve a
Special Use Permit to conduct an over-the-phone and mail order travel agency
business out of a residential structure located at 1861 Oak Glen Drive in the
RA, Single Family Residential District, Case No. SUP/93-13, as conditioned,
Robert and Vickie Cicolella, applicant. (All in favor).
2. This is the day and time for the Public Hearing to consider a Special Use
Permit to conduct outdoor sales from a cart in an existing private
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Stillwater City Council Minutes
Recessed Meeting
April 6, 1993
courtyard at 324 South Main Street (Grand Garage), in the CBD, Central
Business District, Case No. SUP/93-14, Vicki A. Poisson, Doodletown Toys,
appl icant.
Notice of the hearing was published in The Gazette on March 26, 1993
and mailed to affected property owners.
Mr. Russell stated this was reviewed by the Planning Commission and there
were no concerns. The Heritage Preservation Commission recommended
approval. Mayor Hooley closed the public hearing.
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve
a Special Use Permit to conduct outdoor sales from a cart in an existing
private courtyard at 324 South Main Street (Grand Garage), in the CBD, Central
Business District, Case No. SUP/93-14 as conditioned, Vicki A. Poisson,
Doodletown Toys, applicant. (All in favor)
3. This is the day and time for the Public Hearing to consider a Variance and
Special Use Permit to conduct a three-bedroom Bed & Breakfast at 210 East
Laurel St., located in an RB, Two-Family Residential District, Case No.
V/SUP/93-15, Mary and Clyde Jorgenson, applicants.
Notice of the hearing was published in The Gazette on March 26, 1993
and mailed to affected property owners.
Mr. Russell explained previous approval was given at this address for a
Bed & Breakfast and since then the structure has been remodeled. There is
adequate parking. He further discussed the Dept. of Interior standards as
it relates to remodeling of historic homes and this home does not meet
the standards for restoration, only renovation. The Planning Commission
approved the request. Mayor Hooley closed the public hearing.
Motion by Councilmember Bodlovick, seconded by Councilmember Cummings to
approve a Variance and Special Use Permit to conduct a three-bedroom Bed &
Breakfast at 210 East Laurel St., located in an RB, Two-Family Residential
District, Case No. V/SUP/93-15, as conditioned, Mary and Clyde Jorgenson,
applicants. (All in favor).
4. This is the day and time for the Public Hearing to consider a Special Use
Permit to conduct special events (small weddings, receptions, business
meetings, recitals) out of a residential structure at 319 West Pine Street
in the RB, Two-family Residential District, Case No. SUP/93-16, Vicki and
Bruce Brillhart, applicants.
Notice of the hearing was published in The Gazette on March 26, 1993
and mailed to affected property owners.
Jeff Peterson, 320 W. Pine St., stated the above mentioned Bed & Breakfast
facility is situated across the street from his house and the owners
3
Stillwater City Council Minu~es
Recessed Meeting 4It
April 6, 1993
stated they could not financially stay in business, so they are proposing
a special use permit for special events. Mr. Peterson is opposed to it
because it is a signific~nt commercial activity and will greatly disturb
the neighborhood and ask~d the Council to deny the request.
I
Stella Casanova, 223 W. ~ine St., stated she lives near the Historic
Courthouse and spoke in ~avor of the proposed use for the Bed & Breakfast
owned by the Bri11harts. I
I
Lisa & Karl Aaro, 522 so~ Sixth St., stated they support the Bril1harts in
their request. Prior to the Bri1lharts' ownership, the house was a major
apartment building and t ere was more noise at that time.
Mary Pat O'Brien, 513 so: Sixth St., also spoke in favor of the
Brillhart's request and tated there is only one resident in protest.
Pat Peterson, 320 W. Pin St., presented a petition that she obtained on
August 13 in opposition 0 the request. She contacted the people who
signed the petition and hey agreed to sign again. She also contacted
other cities, Winona, Re Wing, Hastings and Hudson, and reviewed their
rules governing the use equested by the Bri11harts. She objects to
further commercialization. Also, they live in the area of the The ~
Residence, old Jr. High School, St. Mary's and St. Pauls churches and this ~
Bed & Breakfast. She re 'uested denial of the request.
Bruce Brillhart, applicant, stated they invited the neighbors in to hear
their concerns. Those were parking, number of events and type of events.
They increased on-site p rking to include all parking and have included
landscaping for screenin .
A lady, who lives across the street from the Bri11harts, spoke in favor of
the request and stated t ey are good neighbors and should be allowed to
tryout the request.
Comm. Dev. Director Russ
approval of the request.
concerns of the neighbor
accordingly. Mayor Hoo1
11 stated the Planning Commission recommended
Mr. Fontaine stated the applicants took the
ood into consideration and amended their request
y closed the public hearing.
Motion by Counci1member Funk, seconded by Councilmember Cummings to approve
a Special Use Permit to cond~ct special events (small weddings, receptions,
business meetings, recitals) out of a residential structure at 319 West Pine
Street in the RB, Two-family Residential District, Case No. SUP/93-16, as
conditioned, Vicki and Bruce Brillhart, applicants. (All in favor).
INDIVIDUALS & DELEGATIONS (C ntinued)
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Stillwater City Council Minutes
Recessed Meeting
April 6, 1993
1. Ed Cain, Update on Funding for Levee Wall
Mr. Cain presented a summary of the progress to date regarding the above
topic, reviewing the Mayor's and Consulting Engineer's talk and presence
at a hearing in Washington, D.C. regarding possible funding for the Levee
Wall. He also gave an overview of the progress in the State Legislature
and the next steps.
Council recessed for ten minutes and reconvened at 8:28 P.M.
UNFINISHED BUSINESS
1. Possible second reading of the Amendment to the Heritage Preservation
Ordinance, Chap. 22.10.
Mr. Russell explained, in answer to a Council question, that the
amendment provides for an eight-member Commission for three years and will
then revert to seven members. The Heritage Preservation Commission felt
comfortable with this amendment.
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Motion by Councilmember Funke, seconded by Councilmember Kimble for a second
reading and enactment of an Ordinance amending the City Code as it relates to
the Heritage Preservation Commission. (Ordinance No. 770)
Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None
2. Continuation of Appointments to the Heritage Preservation Commission.
Motion by Councilmember Funke, seconded by Councilmember Kimble to appoint the
following to the Heritage Preservation Commission: For terms that expire
12/31/95 - Jeff Johnson, Howard Lieberman, Brent Peterson and Pat Qualey; For
term that expires 12/31/93 - Jay Michels. (All in favor).
3. Accept Development District & Tax Increment Plan Amendment & set public
hearing for May 18, 1993, (Cub Jr. High School Project).
Mayor Hooley abstained from discussion and voting on this issue.
Mr. Russell presented a draft plan amendment for distribution and setting
a public hearing for May 18 to review the above item. He further
explained that the Development District is being modified by adding the
West Jr. High School building site and making it available to the City to
approve the parking lot on the west site.
Motion by Councilmember Kimble, seconded by Councilmember Cummings to accept
the draft plan, as presented, for modification to the Development Program for
Development District #1 and proposed Tax Increment Financing District #6.
(Ayes - 4; Nays - 0; Abstain - 1, Mayor Hooley).
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April 6, 1993
Moti on by Counci lmember K imb lie, seconded by Counci lmember Bodl ovi ck to adopt
the appropriate resolution setting a public hearing for May 18, 1993 for the
modified plan and directing the City Clerk to provide notification of such
hearing. (Resolution No. 93~60)
Ayes - Councilmembers Bodlovilck, Cummings, Funke and Kimble
Nays - None I
Abstain - Mayor Hooley
Motion by Councilmember Kimb~'e, seconded by Councilmember Bodlovick to refer
the modified plan to the Pla ning Commission for review with the Comprehensive
Plan. (Ayes - 4; Nays - 0; bstain - 1, Mayor Hooley).
I
I
NEW BUSINESS '
4. Request from Lakeview Hospital to use parking space at Lily Lk. Ice Arena
during construction on te hospital.
Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the
use of the Lily Lake Ice Are~a parking lot by hospital employees during
reconstruction of Lakeview Hospital. (All in favor).
UNFINISHED BUSINESS (Continu d)
4. Refer Zoning Amendment e tablishin a new Zonin Board to the Planning
Commission for reVlew & eport.
Motion by Councilmember Kimb1,e, seconded by Councilmember Cummings to refer
the proposed Zoning Ordinanc Amendment establishing a Zoning Board of
Adjustment to the Planning C mmission for review & recommendation. (All in
f av or ) .
I
5. Annual Review of Trolley Special Use Permit.
Motion by Councllmem er Cummlngs, seconde y Councilmember Funke to approve
the Special Use Permit for t e 1993 season for the Rivertown Trolley
activities, as conditioned, obert Raleigh, Applicant, Case No. SUP/89-26.
(All in favor).
6.
s for West Jr. Hi h School Project.
iScusslon an voting on hlS ltem.
Mr. Russell reported tha on March 9, Staff was directed to prepare
specifications and seek ids for the West Building Site of the Jr. High
School. Council discussion followed regarding a letter from Sally
Erickson suggesting that'lpart of the school be kept as a historic
structure. Mr. Russell ~eplied that Mr. Vogel would study this request.
Mati on by Councilmember K imb lie, seconded by Councilmember Bodl ovi ck to adopt
the appropriate resolution approving the professional service contracts with
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April 6, 1993
SEH, BWBR, Robert C. Vogel & Associates for the West Site reuse improvements
of the Junior High School. (Resolution No. 93-61)
Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble.
Nays - 0
Abstain - 1, Mayor Hooley
NEW BUSINESS (Continued)
1. Communication from Minnesota Band setting Thursday, June 10 for band
concert.
Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve
the use of Pioneer Park and cost of $500.00 for the June 10, 1993 performance
of the Minnesota Band as part of the Sesquicentennial festivities. (All in
favor).
2. Dock Permit for St. Croix Boat & Packet Co.
Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the
Dock Permit for St. Croix Boat & Packet Co. with a total permit fee of
$3,750.00. (All in favor).
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Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt
the appropriate resolution adopting the interim waterfront usage policy for
1993. (Resolution No. 93-62)
Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick that the
issue of fees charged for transient boat docking be directed to the Port
Authority for review and a report and recommendation be presented to the City
Council. (All in favor).
3. Request to replace existing septic system at 1205 W. Rice St.
Mr. Moore explained the situation and reviewed the two estimates presented
by the applicant. A sewer system is available to them now, but the
difference in cost is approximately $5,000. Mr. Kriesel stated it has
been a policy of the City to have hook up to a sewer system within one
year, but it hasn't always been enforced. Possibly the work could be done
by the City and assessed over a reasonable period of time.
Motion by Councilmember Kimble, seconded by Councilmember Cummings directing
Consulting Engineer Moore and City Coordinator Kriesel to work with the
homeowners at 1205 W. Rice St., in regard to the request for replacement of a
septic system, to see if there is a possibility of City sewer hook-up. (All
in favor).
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Recessed Meeting .,
April 6, 1993
5. Approval of Supplemental A reement No. 15 - L.I. 257, Downtown
Improvements. i
Motion by Councilmember Funk~, seconded by Councilmember Cummings to approve
Supplemental Agreement No. 151 for L.I. 257, Downtown Improvements in the
amount of $1,260, which is cOfpletely state funded. (All in favor).
6. Application for Payment Nlo. 15, including reduction in retainage amount to
$25,000 for Johnson Bros., L.I. 257, Downtown Improvements.
Mr. Moore stated the project has been completed, with various claims still
being reviewed with the contractor. The contractor is requesting
reduction of retainage to $25,000 for one year.
I
Moti on by Councilmember Bod I olvi ck, seconded by Counci lmember Funke to approve
Application for Payment No. 1~ for L.I. 257, Downtown Improvements, to Johnson
Brothers in the amount of $17,907.00, with a reduction of retainage to $25,000.
(A 11 in favor).
8. Chan e Order No.1 - 4th ~ Hickory St. Ravine Sewer Repair, L.I. 291.
Motion by Councilmember Bo 101~iCk, seconded by Councilmember Funke to approve
Change Order No.1 for the 4th and Hickory Streets Ravine Sewer Repair
Project, L.1. 291, in the amount of $5,481.50. (All in favor).
9. Approval of plans & specs., authorize advertisement for bids, L.r. 293,
Highlands of Stillwater, Phase IV.
Motion by Councilmember Kimbl~, seconded by Councilmember Funke to adopt
the appropriate resolution approving the plans and specs and authorizing an
advertisement for bid for Higlhlands of Stillwater, 4th Add., L.1. 293.
(Resolution No. 93-63) 1
I
Ayes - Councilmembers BOdlovi~k, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None I
10. Review of request by Washington County to annex lands on McKusick Lk. Rd.
Mr. Russell explained background of this annexation request and City
Attorney Magnuson present~d a proposed resolution in support of the
annexation which would leed support to the three separate petitions. They
stated it is important th~t the County land stay in the proposed
annexation area. The Comp-rehensive Plan Amendment for the whole area has
not been completed. Coun~il discussion followed regarding the City
Council's disappointment ~hat they were not notified of Stillwater
Township's moves to purch~se those parcels and the need to discuss this
issue in a workshop with he Township. They also felt a delegation should
attend a County Board mee ing regarding this issue.
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Motion by Councilmember Funke, seconded by Councilmember Kimble directing
Staff to contact the Washingt n County Board of Commissioners immediately and
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Recessed Meeting
April 6, 1993
inform them of Council concerns regarding the request by Stillwater Township
for withdrawal of the annexation petition for lands bordering on McKusick Rd,
Co. Rd. 64, and that they not transfer that land to Stillwater Township or
withdraw it from the pending petition. (Ayes - 4; Nays - 1, Councilmember
Bodlovick).
Motion by Councilmember Funke, seconded by Councilmember Cummings to adopt
the appropriate resolution in Support of a Petition for Annexation of lands
lying within Stillwater Township and described as the "Abramowitz Petition".
(Resolution No. 93-64)
tit
Ayes - Councilmembers Cummings, Funke, Kimble and Mayor Hooley.
Nays - Councilmember Bodlovick.
Motion by Councilmember Kimble, seconded by Councilmember Funke directing
Staff to draft a letter to Stillwater Township officials indicating that the
City Council would like dialogue regarding the above issue to avoid an
adversarial process. (All in favor).
11. Review of Process Engineering Study proposals.
Motion by Councilmember Kimble, seconded by Councilmember Funke to discuss the
Process Engineering Study proposals at a Council Workshop on April 13, 1993.
(All in favor).
Council set a workshop meeting for April 13, 1993 at 6:30 P.M.
STAFF REPORTS
City Cl erk -
Request for Purchase of Computer for City Clerk's Office
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to table
the request for a new computer by City Clerk Johnson until information is
received from the Process Re-engineering Study; and if the Word Processor
destructs, or the study information is not received in 30 days, the City Clerk
is authorized to purchase the equipment as requested. (All in favor).
NEW BUSINESS (Continued)
7. Tower Asphalt, Inc. - Accept Project & Final Application for Payment, L.I.
257 & 259, Lowell Inn/Rivertown Parking Lots.
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt
the appropriate resolution accepting the No. Main St. & Lowell Inn/Rivertown
Parking Lots project, L.I. 257 & 259 and approving the Final Application for
Payment in the amount of $4,918.15. (Resolution No. 93-65)
Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None
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Sti llwater City Council Minutes
Recessed Meeting
April 6, 1993
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STAFF REPORTS (Continued)
City Clerk
Board of Review
City Clerk Johnson reminded Council that the Board of Review will meet on
Wednesday, April 14, 1993, from 3:00 - 7:00 P.M. to hear residents
concerns regarding the aS$essed valuation on their property. A quorum of
the Council will be present.
City Coordinator
Workshops
Mr. Kriesel presented a slchedule regarding items for Council Workshops.
The first one will be hel~ on Tuesday, April 13 at 6:30 P.M. to discuss
selection of consultant flor the Process Re-engineering Study and Sidewalk
Replacement Program. I
I
Motion by Councilmember Funkel' seconded by Councilmember Cummings directing
Mayor Hooley and City Coordin,ator Kriesel to meet with the various applicants
for the Process Re-engineerin~ Studies and present a recommendation to Council.
(All in favor).
Retirement of Richard Ulrlich
Motion by Councilmember Kimblre;-seconded by Councilmember Bodlovick to adopt
Resolution No. 93-66 approvins the retirement and severance pay for Richard
Ulrich from the Police Dept. (Resolution No. 93-66)
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Ayes - Councilmembers Bodlovick, Cummings, Kimble and Mayor Hooley.
Nays - Councilmember Funke. I
Motion by Councilmember Bodlolvick, seconded by Councilmember Kimble to adopt
the appropriate resolution co~mending Officer Ulrich for his years of service
to the City of Stillwater. (~esolution No. 93-67)
I
Ayes - Councilmembers Bodlovilck, Cummings, Funke, Kimble and Mayor Hooley.
Nays - None I
Request from Washin ton County for Support of Speed Limit Study on CSAH 5.
Motion by Councilmember Bodlovick, seconde y Councllmember Fun e to support
Washington County in their request to MnDOT to perform a new speed study for
CSAH 5 from TH 36 to TH 96. I(A 11 in favor).
I
Request for Speed Limit Study on Co. Highway 12
Motion by Councllmember Cummi gs, seconded by Councilmember Funke requesting
Washington County to perform la speed study on County Highway 12/Myrtle St. to
County Highway 15. (All in flavor).
Appointment of Councilmember Cummings to Oak Glen Committee
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April 6, 1993
Motion by Councilmember Funke, seconded by Councilmember Kimble to appoint
Councilmember Cummings to the Oak Glen Committee to study refinancing of the
golf course. (All in favor).
Attendance of Staff at Heritage Preservation Workshop
Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to
authorize the attendance of City Planner Pung-Terwedo and two Heritage
Commission members at the annual workshop on April 23-24 at a cost of $60.00.
(All in favor).
City Attorney
Executive Session
Mr. Magnuson requested the discussion of two items in Executive Session
and Council concurred.
COUNCIL REQUEST ITEMS
Mayor Hooley
Dispute Resolution Committee
Mayor Hooley reported he is currently attempting to contact the appointees
to this committee and will update Council at a future meeting.
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CONSENT AGENDA
Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the
Consent Agenda of April 6, 1993, including the following: (All in favor).
1. Directing Payment of Bills (Resolution No. 93-53).
Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble & Mayor Hooley.
Nays - None
2. Contractor's Licenses.
Giesen Construction, Inc. General Contractor
3550 Lexington Ave. N., Suite 100
St. Paul, Mn. 55126
Renewa 1
Kraus-Anderson Construction Co. General Contractor
5300 39th Ave. So.
Minneapolis, Mn. 55417
Renewal
New Mech Companies, Inc.
1633 Eustis St.
Lauderdale, Mn. 55108
Fire Protection Systems Renewal
Geo. W. Olson Construction Co. General Contractor
1902 So. Greeley St., Box 20
Stillwater, Mn. 55082
Renewa 1
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Stillwater City Council Minu,es
Recessed Meeting
April 6, 1993
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Paulsen Excavatng, Inc.
13840 90th St. So.
Hastings, Mn. 55033
Excavators
New
Vanderhoff, Inc. Excavators
2389 Geneva Ave.
Oakdale, Mn. 55128
3. Forward to Ins. Co. - St Itement of Summons
Miller Excavating, Inc. et al.
Renewa 1
& Complaint, John's Bar v.
!
4. Forward to Ins. Co. - C11im from F.Robert Weiser for damaged vehicle.
5. Ratify Council Poll of M~rch 19, 1993 Re: Tax Court Case for INCSTAR.
All in favor.
6. Ratify Council Poll of March 10, 1993 Re: Purchase of materials for
remodeling of Mayor's Office. All in favor.
COMMUNICATIONS/REQUESTS i
1. David G. Junker, Parks & IRec. Comm. - Request delay of action regarding a
management of Lily Lake I~e Arena. ~
Counci lmember Cummings exp 1 ained this request and Counci 1 stated they wi 11
work with the Park & Recneation Board on this item.
2. David G. Junker, Parks & IRec. Comm. - Development of comprehensive Parks &
Rec. Plan. '
Motion by Councilmember Kimble, seconded by Councilmember Funke directing
Staff to work with the Park and Recreation Commission in developing a work
program and estimated budget !for development of a comprehensive Parks &
Recreation Plan. (All in favlor).
3. Margaret Bahnel - ComPlai~t regarding Junker Sanitation.
Council stated this item ~ay be handled by the Dispute Resolution
Committee.
!
4. William & Helen McKnight i- Opposition to construction of sidewalks on
Anderson St. near new Junior H.S. site.
Council noted that this street will not be included in the sidewalk
construction and directed Staff to notify them of this.
5. Mn/DOT - Status of New Interstate Brid e.
Councll took note of this ltem.
6.
Brown's Creek & Middle
dates.
Rii er Watershed Management
I
Organizations meeting
12
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Stillwater City Council Minutes
Recessed Meeting
April 6! 1993
Council also noted this item.
ADJOURNMENT
Motion by Councilmember Funke! seconded by Councilmember Cummings to recess
the meeting to Executive Session at 10:20 P.M. (All in favor).
MAYOR
ATTEST:
CITY CLERK
Resolutions:
No. 93-53 - Directing Payment of Bills.
No. 93-60 - Calling for Public Hearing on Modification of TIF Plan for Cub
Foods.
No. 93-61 - Approve Professional Service Contract for W. Jr. H.S. Project.
No. 93-62 - Approve Dock Permit with St. Croix Boat & Packet Co.
No. 93-63 - Approve Plans & Specs! Ad for Bids for L.I. 293! Highlands 4.
No. 93-64 - Support Annexation of Abramowitz properties! et ale
No. 93-65 - Accept Project! make Final Payment for L.I. 257-259! Lowell
Inn/Rivertown Commons! Downtown Parking Lots.
No. 93-66 - Retirement & Severance Pay for Richard Ulrich.
No. 93-67 - Commending Richard Ulrich for Years of Service.
13
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WOWN CLERKS (Direch) 20789
GliliERAL OFFICE 200MJ6
TELEGRAMS, MUNICIPAL REF I
TOVVN CLERK~ DEPARTMENT
p" O. BOX 720
JINJA UGANDA.
12-11-1992
THE MAYOR
STILL WATER
MINNESOTA
RE: INTENTION TO EXPLORE SIMILARITIES BETWEEN
JINJA AND STILL WATER.
e This is to humbly present the intention of Jinja Municipal Council to Explore
similarities between Jinja and Still Water with a long-run strategy of having Jinja Twinned
with Still Water.
A summarized Profile of Jinja is attached for brief and useful information about
Jinja.
Thank You
e
, "
~-<_S-"'--A-'I.-"""'~~
..--" C.T. Katarikawe,
TOWN CLERK
Profile of Jinja Municipal, Council
1. The Location and Climate of Jinja
linja is Uganda's biggesj Town after the Capital City of Kampala and it is a principal
Industrial Center with JOPUlatiOn of 61,000 residents. It is situated on
the East Bank of River ile at a point [Source of the Nile] where the River nows out
of Lake Victoria throug Northern Uganda, Sudan, Egypt to the Mediterranean Sea.
I
Lying just North of the I Equator, at an altitude of 3750 ft., above sea level, Jinja
enjoys a pleasant climate of 63 - 82 degrees F [17-28 degrees C] and it covers an
area of 11.5 square mil's.
2. The Develo ment of Jin a
I
By the 1870 Jinja was Nst a small village situated near the place where canoes made
the crossing of the Riv~r Nile from Busoga Region into the neighboring Buganda
Region. It was in 1870s when it was established by the English Explorer John
Hanning Speke that, this. place was the Source of River Nile that it came to be known
widely and until the 1990 era, it was still mainly a landing village.
In 1901, the proctorate qovernment Administrator in the Busoga Region [Eastern part
of Uganda] had moved Ihis Headquarters from Iganga [24 miles North Eastern] to
Jinja. In the same yeJ 1901, the Railway line from Mombasa in Kenya reached
I
,
western Kenya at Kisu~u on Lake Victoria East of Jinja and a Steamer service was
,
established and a port was also established at Jinja. From this time Jinja
seriously started develo ing.
In 1910, as a result of uch cotton that was grown in Busoga Region and the Lake
Kioga areas [North of r ~a] as a cash crop, the Railway line from Jinja Northwards
to Namasagali on whic cotton could be transported to Jinja then by Steamer to
Kisumu, then Mombasa d abroad was built. In 1928, the Direct Railway line called
Uganda Railway from akuru in Kenya to Jinja was completed.
.
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The Town flourished, although it never developed into a large Town until the
construction of Owen Falls Dam between 1947 and 1954 to produce Hydro Electric
power for Industries and domestic use, which gave Jinja a tremendous advantage in
the race of Economic progress and from then there was no looking back until the
beginning of the Dark days during the reign of Idi - Amin in the 1970s.
A number of Industries and Factories with International records were established i.e.
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The earliest Industries in Jinja were based primarily on the Agricultural production
in Busoga Region particularly Cotton, Sugar, and Timber the Muljibhai Madhivan
Organization with similar interests produced a wide range of products from Sugar to
Steel and Textiles to Matches. The Muljibhai Sugar Estate at Kakira near Jinja with
19,000 Acres of sugar cane, employing 12,000 workers with an over head irrigation
scheme covering 7000 Acres, the biggest single Irrigation scheme in the World by the
1960s.
The Steel Smelter and Rolling Mills in Jinja which was the fIrst in East Africa. The
Nyanza Textiles Industries a parastatal body with another Textile Mill known as
Mu1co Textiles, a Madhivan Project were as a result of the Dam.
Near the Steel Rolling Mill the Jinja Copper Smelter belonging to Kilembe Mines Co.
which used to mine Copper in Western Uganda Region was established. Another
large scale plant established was the Jinja Flour Mill opened in 1964 by Uganda Grain
Milling Co. Ltd., which mills human flour and Animal Feeds.
Other Industries established in Jinja include paper bag Manufacturing, printing works,
Cigarette and Match manufacture, Soap and Oils, Saw Mills and Furniture making
and Steel Tubing.
Several International Companies established plants in Jinja including Dunlop, who
have a Tyre and Tube Factory the Chillington Tools Co. and the British American
Tobacco Co. which had set up the most up to date plant in Africa by the 1970s.
Most of the Industries and other services of Jinja just like any other sector in the
Country's Economy was effected during the dictatorial reign of Idi-Amin. Many were
operating under capacity and some had completely stopped but with the New National
Resistance Movement Government since 1986 most of the Industries and other
Services are being rehabilitated.
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The Administration of Jinja Municipal Council e
Jinja was established as Jinja Municipal Council on 1st January, 1957 as a result of the
fast developments. The ladministration of Jinja with a population of 61,000
residents is currently con~olled by a Council of 36 Councillors elected by the residents
from the 13] three divisions.
Sub Counties of the Mrnicipality namely Jinja Central, Kimaka-Mpumudde and
Walukuba-Masese. The Council has an elected Executive Committee of Nine 19]
members headed by a Chairman equivalent to a Mayor. The Council is the
policy making body.
The Management body 1hich is the implementing organ has five Departments headed
by a Town Clerk, then ~unicipal Engineer, Municipal Treasurer, Education Officer
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and Medical Officer of Health. There are 250 members of Staff and 1000
Group employees.
The Council carries out i~ detailed business in Committees of which there are present
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seven covering Educatiqn, Works and Housing, Public Health, Welfare Youth and
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Women in Developm4nt, Administration and General Purposes, Lands and ,.,
Development and Finan i e.
The Council's responsi ilities include in addition to keeping law and order, Refuse
collection, Grass Cutti g, Road Maintenance, Street Lighting, management and
development of leased and in order to ensure that the expansion of an Industrial
Center doesn't lead to Jy deterioration of its natural beauty. The Council, in addition
to running the usual he~lth inspectorate under the Medical Officer of Health also
operates health and m,temity Centers at its Housing estates in Walukuba and
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Mpumudde. I
Clinics offer Medical S~rvices such as outpatient treatment, Antenatal Care, Child
Welfare Clinics, ImmuJization and Health Education and also due to the
presence of large tracts of papyrus swamp around Jinja, the Council takes stringent
measures against mosq itoes which could be a nuisance and the danger of their
spreading disease, it ha therefore established Mosquito IVector] Control Unit.
The Council also runs n Abattoir to ensure that only good quality meat is sold. e
Rodent Control is ano er of the Council's responsibilities.
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Primary Education in Jinja is the responsibility of the Council while Secondary
Education comes under the Central Government. There are altogether 15 Primary
school with a total child population of about 28,986 a number that has caused over
crowding in classrooms, the Council is therefore trying to get funds to establish double
streams for all the classrooms in the 14 schools.
The Council runs two Housing Estates with 2000 units at Walukuba and Mpumudde
on addition to various companies, Institutions Housing Units, the specious Government
residential units along the Nile Crescent and over looking Lake Victoria and the
Private Houses but Housing, just like in any other Urban area in Uganda is a problem
and in Jinja the Establishment of Industries and Factories caused the
influx into Town of large members of people working in the factories.
As a result of over crowding in the Town and particularly the Council's Housing
Estates, Social Welfare problems are given close attention by the Council. There is
also a Community Center in each division [sub-county] of the Municipality and Social
Welfare services on individual, group and Community basis are being carried out by
Social Workers. In addition to the work of the Council various Social Work projects
are under taken by voluntary Organizations [Non-Government Organizations] like
Rotary Club, Lion Club, Round Table and many others.
The Council's finances are mainly derived from Governments grants, local rates like
ground rent, Graduated Poll Tax which is assessed annually on all adult residents of
the Town, Trading licenses, Dues from 12 Markets within the Municipality, Bus and
Taxi park and other minor revenues.
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Communication to and From Jinja
Jinja is served with excellent communication to other parts of Uganda and East Africa.
It is on the main Highway between Kampala City the capital of Uganda and the
Kenya capital Nairobi and is also on the main Road for traffic bound for Mbale Town
and the North East Uganda.
There is a train connection service to Nairobi and Mombasa at the Kenya Coast in one
direction and to Kampala and Western Uganda in the other. There used to be a goodnAir Service with Services to the International Airport at Entebbe but this is out of use
at the moment.
5
Lake traffic to and from ~inja, with a wagon ferry terminal gives Jinja
a direct link with Kenya and Tanzania. At present 13] three modem wagon Ferries
Kabalega, Kawa and Pamba operate the service on Lake Victoria. Within the
Municipality, there is alsq the use of Bicycles commonly known as Boda-boda 1 special
hire] mainly used by the Ilower class people who cannot afford hiring a vehicle.
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Hotel Accommodation
There is good Hotel Accdmmodation, the principal Hotel being Crested Crane Hotel,
Beautifully situated closelto the center of the Town. It is one of the several first class
Hotels and game lodges operated by Uganda Hotels Ltd. throughout the Country. In
addition to the Government Hotels there are a number of other small private Hotels
namely Timton Hotel, D~niel Hotel, Sunset Hotel, Hotel Triangle, Nile Cradle and
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right in Central Town there is Bell-View Hotel.
Religions I
There are a number of Churches of several denominations major ones being Catholic, e
Protestant, Seventh-daY-fAdventist, Mosques and Temples. In one of the Hindu
Temples is a Plaque corrjmemorating the ceremony in 1948 when some of Gandhi's
ashes were scattered on ~e River Nile.
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Health Services
In addition to the two ~ouncil' s Clinics at the Housing Estates of Walukuba and
Mpumudde there is the main Jinja HO~1Jital run by Central Government, which is quite
old it also has the Children's Ward a Kilometer away. There are also a number
of Private clinics run byl individuals and Voluntary Organizations.
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Banking Facilities J
There ar a number of anks within the Municipality namely Uganda Commercial
Bank:, which is the main IGovernment Bank: with [31 three branches, then Cooperative
Bank, Barclays Bank:, Libyan Arab Uganda Bank, Bank of Baroda and the
5embule Investment l'
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How To Build A Sister Cities Program In Your Community
What Is A Sister City?
When an American community of whatever size or charac-
ter joins with a community in another nation to learn more
about the other and to develop friendly and meaningful
exchanges, the two may propose a formal affiliation. The
ideal affiliation involves a large number of citizens and organi-
zations in both communities engaged in continuing projects
of mutual interest.
This interchange helps to further international understand-
ing at all levels of the community on a continuing long-term
.. basis. Within the program cities and their citizens exchange
., people, ideas and culture in a variety of educational institu-
tional, municipal, professional, technical and youth projects,
The Sister City program as a national concept was
launched at the White House in 1956 when President Dwight
D, Eisenhower called for massive exchanges between Amer-
icans and the peoples of other lands.
Hundreds of American cities responded and today are
carrying out meaningful exchanges with their affiliates in 86
nations of the world.
Why Have A Sister City?
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A Sister City program helps the citizens of both com-
munities become directly involved in international relations
in unique and rewarding exchanges which benefit everyone,
It enables all who participate to:
. Exchange ideas and develop friendship with their coun-
terparts in another culture on a direct personal basis.
. Establish an identity as members of the family of man
involved in the constructive process of building world
peace.
. Develop a way for the many and diverse elements of
every community to come together to enjoy and profit
from a cooperative program.
. Open new dialogues with the people of another culture
to find unique solutions to improving the quality of urban
life.
. Participate in a program with a real partner in another
country so all members of the community can feel they
are contributing to international understanding in a direct
personal way.
. Better understand their own community by interpreting
their way of life to the people of another culture.
_..< _ "'~;' .---.
'. .......:;('..i.,.;:>:/;5K~;,,~wfi~f:.f~..Do First?
~f,t:;i~:~.!~:S;;;'?;.!;f::-'O;,;~'! '...... ..... .
Hundreds of U.S. communities of all sizes have discovered
the rewards of participating in an international program
where each and every member can and does realize deep
personal satisfaction. Your community can join this growing
movement, but first you have to develop support for the
idea in your own community,
This can be easy and fun. And, you will have a lot of help
from Sister Cities International- the national organization
of Sister Cities in the U.S. - as well as from hundreds of
volunteer leaders throughout the country who are available
to share their experiences with you based on their own par-
ticipation in the program.
The Sister City concept, like all good programs, must have
broad support and understanding if it is to succeed. If your
community understands the program, it can succeed and
the rewards will be well worth the effort.
No catalog could possibly list all the ways in which Sister
Cities operate because the variety of exchanges possible are
only limited by the imagination and resources of the two
communities.
Two principal objectives to keep in mind when planning
your activites are:
. You don't establish and maintain friendships by a single
effort. It requires continuing activity.
. You do establish such continuity by a broad base of
activity in which many people and organzations partici-
pate.
Everyone Can Participate
Nearly every member of the community, young or old,
belongs to some kind of organization or another. Nearly
everyone has a hobby, goes to school, belongs to ia service
or professional society, works in a business or indJstry, vol-
unteers his or her time' in any number of local organizations
which can be linked to counterparts in another, country.
Thus, the linking of skills, crafts and interests of pepple and
organizations in both cities can open new avenues of program
adventure.
The concept is simple once two cities have taken1' he initial
ste~ of actually affiliating as sister cities. A catalog f organi-
zations should be developed which will give you n idea of
the potential areas of exchange possible. Don't forget to
include your schools, hobby groups, business an, profes-
sional organizations, scouting groups, service clubs,i etc. This
list .can then be sent to your affiliate to determine whft organi-
zations they have in their community to match }lours. In
some cases, a similar organization won't exist. Perraps you
can start one. After comparing lists, the way is ope~ for club
and organizational affiliations which work to get tf!te largest
number of people involved in a relatively short period of
time and help spread the word about your intE!rnational
involvement to virtually all segments of your community. It
may be helpful to have each organization extend an invitation
to its counterpart organization through the adoption .of a
forn:al res~lution of affiliation. Each affiliated or~anization
carnes out Its own program within the sister city frbmework
and with guidance by the overall Sister City Comm ttee, thus
allowing each person to individually become a art of a
person-to-person. .. organization-to-organization... ity-to-
city approach to international diplomacy.
r-?:;k,~';#'::;:~~~ -:
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Above all, remember that the uniqueness of the Sister
City Program is that it is two-way. The give and take is
shared by both communities through planned and continu-
ous contact.
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Projects You Can Do
Siste.r City programs and projects are developed out of
mutual desires and interest. There is no cut-and-dried pat-
tern. Projects are limited only by the imagination and re-
sources of the communities. Through visits and exchange
of correspondence, cities discuss the types of projects they
would like to cany out. When one or more projects are
agreed upon, the program is carried out by the citizens on
both sides.
In beginning the program, a community may wish to start
by sending a group of 8 x 10 inch photographs or slides, of
its city along with background material. Remember, language
barriers can be overcome by various visual presentations.
The affiliate may want to publish these in the local news-
paper. You should ask for photos and news of the city so
your local newspaper can acquaint your own citizens with
your sister city.
The following are some of the types of projects which
have been carried out successfully by other communities.
The projects you decide on may be more comprehensive
than this brief list, depending upon your community re-
sources and ingenuity. .
. Exchanges of visitors, officials, prominent citizens, musi-
cians, students, teachers, professionals, news reporters, radio
and TV, labor, etc.
. Organized tours. Hospitality and ceremonies for visiting
groups.
. Club affiliations. Development of relations between such
groups as Lions, Rotary, Boy Scouts, Girl Scouts, women's
clubs, and hobby clubs, etc., with their counterparts in the
sister city.
. Letter writing. When exchanging correspondence with a
community that speaks another language, a Language Re-
source Committee is essential. Other than face-to-face visits
one of the most important ways of exchanging ideas with
overseas contacts is through the personal letter.
. School affiliations can be a stimulating activity if organized
within your educational system. They can be a strong adjunct
to your school's language, history, cultural and other prog-
rams. There is no end to the fascinating projects young
people can engage in to enlarge their horizons of learning.
. Technical and professional exchanges can have benefits
to both communities far in excess of the limited costs in-
volved. Many U.S. cities and their affiliates have exchanged
experts in transportation, housing, medical systems, etc.
. Radio contacts between sister cities can be made by
amateur radio operators. Special broadcasts on records or
tape can be made for use abroad.
. Art exhibits. Both school children and members of local
art clubs exchange art work with their overseas counterparts.
The material is often exhibited in public buildings and mer-
chants' windows in both communities.
. Photo exhibits. Camera clubs exchange collections of stills,
slides and documentary motion pictures.
. Sending of mementos, not on a charitable basis, but of
mutual interest and respect. Gifts are generally modest ones.
. Exchange of music, recordings and plays.
. Publications and preparation of food recipes from the
foreign country.
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The Steps In Building A Sister Cities Program
e 1. Discuss the sister city idea with
friends and community leaders,
then call a meeting of those in-
terested. The key to a successful
Sister City program is broad local
support and this logically comes
from community organizations
and institutions.
2. After you have determined
local interest, ask your commu-
nity leaders to inform their organi-
zations about the idea. They
should discuss the program at
their own meetings and assess the
kind of activity their organizations
could support. For example, edu-
cational representatives might
agree to develop a school-to-
school program.
3. After the initial meetings, re-
quest that your mayor and council
.. support a proposal to establish an
. affiliation with a community in
another nation. Form a commit-
tee to include the broadest possi-
ble community representation.
Appoint a chairperson 'who is
knowledgeable and active in local
affairs. An ad hoc group should
be established to study possible
sister city choices.
4. The process of determining
where in the world to seek a sister
city is very important and de-
serves careful attention from you
and your committee. The more
people who participate in the
selection process, the more who
will actively support the relation-
ship. Sister Cities International
(SCI) maintains a list of cities
around the world that have ex-
pressly asked for a U.S. sister city
e and will forward that information
to you. If any of the cities on the
list is of interest to your communi-
ty, contact SCI and any additional
available information on that city
will be forwarded to you to assist
you in making the final decision.
If no listed city seems to be an
appropriate match for your com-
munity, SCI will forward infor-
mation on your city to one of its
many counterpart organizations
abroad, depending on which re-
gion of the world is of interest to
your city. A potential sister city
may then be located by advertis-
ing your city directly to foreign
cities in contact with their counter-
part organizations.
5. The process of forming a sister
affiliation can take anywhere from
six months to two years. Com-
munications, development of a
local program, involvement of
municipal officials-these are
some of the many factors which
affect the length of the affiliations
process. Avoid premature public-
ity because if publicized arrange-
ments fail to work out, enthusiasm
is likely to dissipate.
6. During this interim stage-
your committee should consider
establishing itself as a private,
non-profit organization and apply-
ing for a 501 (c) (3) status from the
Internal Revenue Service. This will
help ensure program continuity
and will assist your committee in
raising funds necessary to conduct
the Sister City program.
7. When you have selected a city
as a possible candidate and you
are ready to invite that city to be-
come your sister city, you should
send an exploratory letter to elicit
the feeling in that city about a rela-
tionship with your community.
SCI will forward to you a sample
letter of invitation and a city coun-
cil resolution supporting the pro-
posed affiliation. You should
adapt these documents to state
your city's reasons for entering
the program and for choosing the
foreign city. You should state your
goals and proposed activities for
the program and should ask the
foreign city to do the same. An
invitation for community leaders
to visit your city would be well
received if included in the letter.
A visit by citizens from your city
to the prospective sister city dur-
ing this stage could expedite the
process. It is advisable to send any
correspondence in both English
and the language of your poten-
tial sister city.
8. Send the letter of invitation
and supporting resolution to your
prospective sister city along with
informational material that will
properly introduce your commu-
nity to the foreign city and convey
a sense of what your community
has to offer in a sister city relation-
ship. Send copies of these letters
to Sister Cities International, to
the U.S. Embassy in that country
and to the foreign embassy in
Washington, D.C. SCI will write
an official letter supporting the af-
filiation once copies of the
mayor's letter has been received.
SCI can also use diplomatic ser-
vices for communications pur-
poses if there is a problem estab-
lishing and receiving correspon-
dence from the sister city. Once
acceptance letters and council re-
solutions have been exchanged
with your sister city, send copies
to SCI. Upon receipt of these
documents, SCI will then list the
affiliation as official and add it to
the SCI Directory of Sister Cities
by State and Country. SCI char-
ters will be sent to you recognizing
your new affiliation, which can be
exchanged with your sister city.
T~e Role of
Sister Cities International
e
Sister Cities International (SCI) the principal prcjgram of
the Town Affiliation Association of the U.S., Inc, a tax-
exempt, non-profit organization, headquartered in Alexan-
dria, Virginia, fosters international cooperation an under.
standing through Sister City relationships between cities in
the United States and other nations. SCI was cr ated by
participating U.S. cities to provide a forum throu h which
its membership could express their concerns and actively
work to meet the challenge of bettering international. elations
in the world today.
Sister Cities International gives the community ~ central
clearing point to which it can turn to obtain assist~nce and
information about programs. It provides direct con~act with
embassies, government agencies and organizatifmal re-
sources in the United States and throughout the "^1orld.
SCI can assist you to start your program and ~elp you
carry out the many exchanges possible by provi~ing you
with information and advice when needed. A single Icommu-
nity trying to do the job alone does not have the resources,
but in cooperation with many communities, and Iwith the
resources of the national association, these goals can be
accomplished.
Sister Cities International is a membership organization
and charges a minimum fee to cover the expense of publi-
cations and consulting services to assist U.S. cOl"llmunities
that are forming new affiliations. Membership duesl are usu-
ally paid by the city, the Chamber of Commerce or!the local
sister cities committee. A city pays half of the anniual dues
as a service fee during the initial stage of program f~rmatiOn.
The remainder is paid once the affiliation has been inalized.
SCI maintains a schedule of dues based on populati. n, rang-
ing from $100 to $925. .
For further information or assistance, contact:
sister
Cities
INTERNATIONAL
120 South Payne Street
Alexandria, Virginia 22314
Tel.: (703) 836-3535
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The new headquarters building of Sister Cities International
in Alexandria, Virginia.
(Detach and return to Sister Cities International, 120 South Payne Street Alexandria, VA 22314)
--~-----------------~-------------------------------
Yes, I would like more information on how our lcity can get involved in the Sister Cities program.
Send to:
Name
Title
Address
Room or No.
City
State
Zip
----------------------------------------------------
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To help us help you, please complete this porti~n:
Population of your city
e
Economic Base
City or country where you might be interested i forming a link
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THE U.S.SISTERCITIES" sister,.~
ORGANIZATION Il!! . -,.,.,:..,
The President of the United States
Honorary Chairman
PURPOSE:
Sister Cities International (principal program of the Town Affiliation Association of the U.S., Inc.) is dedicated to the
goal of furthering global understanding by encouraging and assisting sister city relationships between U.S. communities
and their citizens and cities throughout the world.
A sister city link develops when an American community of whatever size or character officially links with a community
in another nation. The goal for the cities involved is to learn more about each other and to develop lasting and
meaningful exchanges. The ideal affiliation involves a large number of citizens and organizations in both communities
engaging in exchanges of people, ideas and cultures on a long-term basis.
The national association provides a mechanism for U.S. cities to enter this program by assisting them in the process of
linking with a city in another country. It acts as a coordinator and catalyst to encourage various types of sister cities
activities and serves as a clearinghouse to gather, analyze and share information, knowledge and technology.
HISTORY:
Affiliations between cities in the United States and other countries began shortly after 1945, but no real national focus
was realizeduntil1956 when President Dwight D. Eisenhower initiated the People-to-People Program at the White
House. Out of this grew Sister Cities International which has assisted more than 810 U.S. cities, representing over 90
million Americans, establish links with over 1,225 communities in 88 other nations of the world.
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MEMBERSHIP:
Sister Cities International is a tax-exempt, non-profit organization incorporated in the District of Columbia in 1967. The
association has four categories of membership; City member, Individual member, Serviceflnstitutional member and
Corporate Sustaining member.
Association activities are also supported by private contributions, foundation grants and by funding support from the
U.S. Information Agency and the U.S. Agency for International Development.
LEADERSHIP:
A 28 member board of directors governs Sister Cities International with assistance from an international executive
board. The board of directors is composed of24 elected members. There are 11 officers - a president, a chairman ofthe
board, a chairman of the executive committee, six regional vice-presidents, a secretary and treasurer and 14 members.
These 24 directors are elected at-large by and from the membership of the association at the annual business
session-eight directors each year for three-year terms. In addition, three directors are appointed by the president, with
the approval of the board, and one director is elected each year by the National Youth Program Assembly to serve as
the youth representative.
A nation-wide system of SCI volunteer representatives provide services to local member cities throughout the United
States and coordinate workshops to assist in training programs at the state level. These volunteers are appointed by the
SCI board of directors.
ACTIVITIES:
In addition to policy, program development and member services, the organization coordinates and facilitates several
major activities. They are: technical assistance programs with developing nations; youth and education programs; a
national awards program; assistance in formalizing new affiliations; research and information service; and training.
MEETINGS:
The association holds an annual conference in the summer which focuses on national and international issues. The
annual conference alternates between East and West ofthe United States. In addition, state workshops and local training
seminars are held to increase program skills at other times of the year.
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For further information - contact:
National Headquarters
Sister Cities International
120 South Payne Street
Alexandria, VA 22314
Telephone: (703) 836-3535
West Coast Office:
Sister Cities International
548 South Spring Street, Suite 220
Los Angeles, California 90013
Telephone: (213) 627-2585
AS A MEMBER OF
SISTER CITIES INTERNATIONAL
YOU WILL RECEIVE PERSONALIZED-PROFESSIONAL
SERVICES TAILORED TO YOUR NEEDS
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[Take a moment and check these services available only to member cities]
Each year, SCI holds a fulJ schedule of training and professional programs-holds conferences and workshops, publishes handbooks
and guides, and offers consulting services. SCI infornjls the public about the national program and keeps its members abreast of the latest
developments around the world and in cities througJj! Sister City News.
Sister Cities International (Sel) offers a wide range of valuable services to its member cities. Few national organizations offer these
practical and cost effective benefits.
Ifyourcity is not a member ofSCI, it should be! If you aren't aware of the many services offered, check out these member activities and
programs available to you.
o CONSULTATION
. Research assistance I
. Liaison with embassies, government agencies, and international
organizations
. Staff visits for guidance and consultation
. Individual consultation for program design and pevelopment
. SCI representatives available to assist member citIes
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o EDUCATION
. Publications
. Program development service
. Global Education workshop and training consuluiltion
. Assistance in establishing school and community exchange
programs
"Sister Cities International brin/{s unity of purpose to the
program as a whole. And more important(I'. nati~mal pro-
/{rams such as technical assistance, youth initiative /{rants, and
the Reader:~ Digest Foundation reco/{nition-to na,*eafew-
could never he accomplished hy individual dties." I
Jacksonville, Fla.
o NATIONAL YOUTH PROGRAM
. Youth News supplement to Sister City News
. Staff visits for guidance and consultation
. Outstanding Youth Program awards
. Youth leadership training
. Availability of internships
. Youth exchange travel insurance
. Eligibility to participate in National Youth Asserhbly
. Challenge grant funding for youth exchange I
"Cities desirous of doin/{ something in this area ~r,mprO\'in/{
international relations don ~ have a lot ~r placesl to go for
information. They need technical information and ~now-how.
and they get itfrom Sister Cities International. Thejsuccess ~r
their work tells the story. .. I
San ose, Calf{.
'"In no way could we have accomplished our goal.I' wi/limN/he,
pr~ressional assistance. ma/erials and guidance prcJl'ided to u.\
by the staIr or Sister Cities International. .,
Okada. 100,'a
o PUBLICATIONS FREE OR AT REDUCED RATES
. Handbook
. Sister City News (12-page-bimonthly)
. Directory of Sister Cities
. Special program guides
. Audio-visual aids
o TECHNICAL ASSISTANCE PROGRAM
(Services available to U.S. cities with Sister Cities in developing
countries)
. Information center
. Consultation in needs identification and project design
. Resource material
. Grant funding for project implementation and training
o CONFERENCE AND WORKSHOPS FEES AT REDUCED
RATES TO MEMBERS
o A VOICE AND VOTING PRIVILEGES AT ANNUAL
CONFERENCE
o RECOGNITION PROGRAMS
o WORKSHOPS AND SEMINARS
o STATE AND REGIONAL WORKSHOPS
o SERVICE ITEMS
. Logo pins
. Certificates of appreciation
. Charters
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o NEW AFFILIATIONS SERVICE
. Research and consultation
. Assistance in locating a comparable partner in another country
. Guides and authoritative organizational publications
DUES ,SCHEDULE FOR CITIES
* Although dues are not paid on a monthly basis, wi have included the monthly cost equivalent in parentheses to indicate the low cost of
membership.
The annual dues according to population are:
Population
Over 1,000,00 I
500,001 to 1,000,000
300,001 to 500.000
100,001 to 300,000
50,001 to 100,000
25,001 to 50,000
10,001 to 25,000
5,001 to 10,000
Under 5,000
Annual Dues
$925
825
600
475
375
300
225
150
100
Annual Dues
*(monthlyequivalent)
($78.08)
( 68.75)
( 50.00)
( 39.58)
( 31.25)
( 25.00)
( 18.75)
( 12.50)
( 8.33)
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The current national debate over U.S. international
trade policy continues to focus on statistics published
by the U.S. Department of Commerce, however, little
attention has been paid to the changing economic land-
scape of U.S. cities. As the Federal Government con-
tinues to debate issues ranging from tariffs and protec-
tionism to free trade agreements, many of America's
cities are developing and implementing international
trade development programs on their own. How suc-
cessful cities are in these programs will ultimately im-
pact upon U.S. international trade policy.
Sister Cities International (SCI), a national non-profit
organization dedicated to promoting greater global un-
derstanding and cooperation through the linking of
U.S. and foreign cities, has foreseen the increasing
economic internationalization being developed by U.S.
cities. In order to gain a better picture of where U.S.
cities are going in the arena of international trade and
commerce, SCI distributed a five part questionnaire
designed to clarify long-term international economic
strategy to each of the 780 U.S. cities involved in the
U.S. Sister City program during the second quarter of
1987. The 780 U.S. cities surveyed are linked with
1,200 cities in 86 nations.
This survey divided the cities into four groups based
on population categories. Small cities, identified as hav-
ing a population of less than 50,000, made up 39%
of the returns. Medium sized cities, those in the popu-
lation group between 50,000 to 100,000 comprised
28% of the results. Large cities with populations be-
tween 100,000 to 300,000 returned 14%. Finally,
major cities, characterized by populations greater than
300,000 made up 19% of the survey.
The cities responding to the survey represented a
broad spectrum of America. Unemployment levels
ranged from lows of two and three percent to a high
of 25 percent. Geographically, the responses came
from almost every state with cities of varying sizes in
each state responding. No single trend relating to a
city's demographic profile emerged as being significant
to doing business overseas. This validates the premise
that any city of any size anywhere in the country is
capable of developing and fostering international trade
within their community.
Among major cities (+300,000) the range was highest
at 5% to 50% with almost a quarter of the labor force
dedicated to international business (21.2%).
Equally interesting is the percentage of the city labor
force that is employed in companies that are either
wholly owned subsidiaries of foreign firms or joint ven.
tures with American firms. It is in this category that the
small cities outrank all others. Small cities had a range
of none to 30% of their labor force employed in these
types of business, averaging about 7.3%. In contrast,
medium, large and major sized cities averaged 5%,
3.6% and 4.7% respectively. The reason for this high
level of investment in small cities must be the subject
of another study. Many other factors must be explored
to explain why some cities are more active in the inter-
nationalization of their economy. Market entry, de-
velopment costs and overhead expenses are lower in
smaller cities for foreign commercial entities consider.
ing U.S. based investment which may have a bearing
on this phenomenon.
Some correlation was found between city size and
resources devoted to the development of international
trade. Significant differences become apparent when
questions relating to a city government's outlook on
the importance of trade emerge (Figures 1 and 2).
R~ure 1
% of cities with an economic development' trade
office
SMALL (UNDER 50,000)
62%
MEDIUM (50,000 TO 100,000)
72%
LARGE (100,000 TO 300,000)
89%
MAJOR (OVER 300,000)
100%
Rgure 2
City official responsible for international economic
development
SMALL
49%
INTERNATIONAL TRADE
AND THE LOCAL ECONOMY
The importance of international trade and invest-
ment cannot be understated in today's economy. The
survey asked cities to estimate what percentage of their
labor force is employed by companies which do bus-
iness overseas. Among small cities this percentage
ranged between none to 33% with an average labor
force rate of 11 %. For medium sized cities, the range
was from 1 % to a high of 50% with an average employ-
ment of 16%. Large cities (100,000-300,000) ranged
from 1 % to 40% of labor force employed in interna-
tional companies with an average rate of 13-1/2%.
MEDIUM
55%
lARGE
64%
MAJOR
89%
A series of questions was developed to allow respon-
dents to rank the importance of international economic
development in their city. Questions included how im-
portant international trade was to their local economy,
what level if any, of protectionism should be sought,
and the perceived need to market international lnvest-
ment into a city's long-term economic planning.
On the question of the importance of international
trade and investment in the local city economy today,
in five years, and in the year 2000-(Figure 3) illus-
trates the rising importance of international business
in local economies.
Figure 3
% of cities who feel that international trade/invest-
ment is (will be) important or very important in their
community:
TODAY 0 IN 5 YEARS 0
86%
51%
54%
SMALL
90%
84%
56%
Rgure 4
O % of cities who felt it important to actively pursue
internationalization of their cities
f7l % of cities which felt they lacked the expertise
IL.....1 necessary to pursue internationalization.
INTERNATIONAL ORIENTATION
OF U.S. COMMUNITIES
To further explore local attitudes towards interna-
tional trade, a series of questions were posed to probe
current city policy on international trade development.
It was found that larger cities are more inclined at
present towards intemationalizing their economies.
However, small and medium sized cities remained re-
latively neutral on many of the questions which may
mean that work has not begun on active integration
of the local economy into the international trade arena.
Significantly, a number of smaller cities indicated on
their responses that current city planning is shifting to
accommodate a more intemational focus.
The shift in planning strategy of small and medium
cities is further supported by the following responses-
on the question of whether city policies considered
international business development as integral to the
success of their local economic development plan, the
responses ranged from a low of 35% in agreement to
a high of 88% (see Figure 5). The population size again
strongly correlated with agreement.
76%
BY YEAR 200p .
I 92%
I
I
,
46%
MEDIUM
i
100% 1100%
I
LARGE MAJOR I
I
A full 29% of respondents in the first three PO~UlatiOn
categories agreed that: "the federal governmen should
take steps to protect local industries from inte ational
competition." Only 15% of respondents in th~ largest
cities concurred. Respondees in most cities pgreed,
however, that: "local government should tak~ a role
in internationalizing local economies."
Among small cities, less than half (46%) felt that
cities should play an active role in internatiohalizing
their economies. Among medium and large citi s, 62%
and 55% respectively agreed, with major ci es fully
agreeing with that statement.
The results can, in part, be explained by a lack of
economic development professionals in the e onomic
development program of small to medium siz d cities.
When asked if their cities need to develop this e pertise,
the range of affirmative answers went from 76% in
small cities to 22% in major cities (Figure 4 )%The in-
verse relationship between these two questi ns indi-
cates the possibility that if the smaller cities are t obtain
economic development professionals, their linterna-
tional trade programs would correspond to the interna-
tional activity in the larger cities.
100%
MM
22%
MEDIUM
UlRGE
MAJOR
Rgure 5
O % of cities agreeing that international business
development is an integral part of their economic
development plan
r7l % of cities which encourage local business to seek
IL....L1 foreign markets as a means of bolstering local
employment
52%
[ill
SMALL
94%
86%
88%
71%
68%
Q]
UlRGE
e
e
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The second question dealt with city policy on en-
couraging local business to seek markets abroad as a
means of increasing local employment. The responses
to this were much higher than the first question. They
ranged from a low of 52% for small cities to a high of
94 % for major cities. The importance of this distinction
is that while many local authorities have not yet fully
integrated international trade development into their
economic development plans, they are beginning to
focus on this area.
This same pattern is reflected in two additional ques-
tions concerning the existing international marketing
programs of cities. When asked if their city projected
a progressive international image, the respondents
ranged from 61 % for small cities to a high 94% for
major cities (see Figure 6). When asked if city leader-
ship is active in international economic affairs, the re-
sponses ranged from a small city low of 24% to a high
of 82% in major cities.
Freight forwarders are located in only 17% of small
cities. In medium, large and major cities they are found
in 33%,57% and 79% respectively. The same pattern
is exhibited for the other services as well. Banks with
international services are in 33% of small cities, 56%
of medium cities, 71 % of large cities and all of the
major cities surveyed. The remaining services were
distributed as follows: free trade zones-6% of small
cities, 19% of medium cities, 50% of large cities and
90% of major cities; translating services-24 % of small
cities, 45% of medium cities, 71 % of large and 95%
of major cities; legal services-41 % of small cities, 62%
of medium, 64% of large, and 100% of major cities.
What became apparent was that these services were
not found to have any significant impact upon a city's
ability to conduct international trade and investment.
Small and medium cities displaying high levels of inter-
national activity often did not have reflected services
available within their city limits. However, many of
these cities were located close to a major city where
those services are available.
Figure 6
o % of cities projecting a positive image internationally
U.S. SISTER CITIES
TRADE DEVELOPMENT
II
Sister Cities International is interested in the level of
trade and investment currently taking place between
U.S. cities and their sister city counterparts abroad.
The survey's results are illustrated in Figure 7. The
graph also shows the percentage of U.S. cities which
have some amount of direct foreign investment by a
finn located in their sister city and the percentage of
U.S. cities whose local finns have invested directly in
their foreign sister city.
Figure 7
O % of sister city actively involved in developing bus-
iness/trade relations between the two cities.
r7l % of U.S. cities with direct investment by foreign
lL.LI finn located in their sister city
II % of U.S. cities whose firms have invested directly
in their sister city(ies)
% of cities whose leadership is active in interna-
tional economic affairs
94%
e 79% 82%
76%
61%
[li 37% 41%
SMALL MEDIUM lARGE MAJOR
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There is clearly a significant trend towards inter-
nationalizing local economies. When asked if interna-
tional investment should be used only as a last resort,
70% of small cities disagreed strongly, 80% of medium
sized cities, 83% of large cities and 94% of major cities
disagreed with that statement. How small and medium
sized cities begin to internationalize their economies
depends on a number of factors.
To gauge the importance of local infrastructure in
the internationalizing process, the survey focused upon
what services are available and their importance to the
conduct of international trade and investment. The
following five businesses are considered essential to
the conduct of international trade:
42%
20%
n __ ~
~
SMALL
9%
3%
MEDIUM
70%
. Freight forwarder located in city
. Free trade zone recognized by U.S. customs
. Financial institutions with international depart-
ment in city
. Commercial translating services
. International legal services
The availability of each of these services increase mar-
kedly with the cities' size.
35%
8%
16%
o
8%
r71
LARGE
MAJOR
In examining trade and investment patterns among
U.S. sister cities, the survey asked cities to identify
other areas which may playa role in assisting with the
trade and investment relations. The first series of ques-
tions dealt with the structure and activities of each of
the local sister cities.
Among those committees responding, it was found
that only a few had any type of business or trade
subcommittee within their organization. Committee's
in small cities were low at 2% having a business sub-
committee. Medium size cities a 17% level, large cities
10%, and major cities responded that 47% had a bus-
iness subcommittee. 1
Responses were mixed when asked if citie had
hosted or participated in trade fairs-in small ities,
only 2% had ever participated, while among medium
and large cities, participation level is 14% and 21 %
respectively. Major cities showed the largest participa-
tion, with over half having participated in a trade faiir.
A direct correlation was found between participation
and future city plans regarding sister city promotion in
fostering international business and trade relationships.
In this area, the medium and major cities are the most
active. One third of medium sized cities said th~y are
planning new efforts focused on developing bU$iness
relationships to augment the cultural relationship with
their sister city abroad. Almost half of major cities are
doing this while small and large cities were min~mally
involved with a 10% and 20% affirmative response
respectively.
One of the outcomes of strong sister city business
relationships are trade offices being established in the
sister city. When asked if their sister city abroa~ had
opened a trade office in their city, 2% of smalli cities
said yes. While there were no trade offices in m~dium
cities, 4% of large cities had trade offices in their sister
cities, with 15% of major cities responding in th affir-
mative.
One area which appears to have the greatest irrpact
upon the development of business and trade rel~tion-
ships is the participation of the city's leadership-fmost
notably the mayor. The survey found a very $trong
relationship between the mayor's involvement in the
sister city program and the development of tra~e re~
lationships. When asked if the U.S. mayor had bade
a visit to their sister city(ies) to discuss trade an4 bus-
iness relationships, 55% of all cities responded ir the
affirmative - (See Figure 8). i
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i
Figure 8
r7l % of U.S. cities whose mayors have visited their
IL.....Ll sister city to discuss business/trade
. % of U.S. cities who do business with their sister
city(ies) and whose mayor is active in promoting
the sister city relationship
e
100%
92.3%
84.6%
67% 65%
43% ~J 48% ~
~ ~.
SMALL MEDIUM U\RGE ~1AJOR
The survey has given a brief overview of the level
of international trade and investment among American
sister cities. While many cities are now beginning to
focus upon the importance of developing trade and
business relationships within the overall sister city pro-
gram, it is clear that the trend is on the upswing. It is
possible to forecast from the survey's findings that up-
wards of 90% of all sister city relationships will have
some level of trade and business occuring between
them by the year 2000. The success of these programs
will be determined by local activity in promoting these
relationships. Only a high level of commitment to the
program will ensure successful business and trade re-
lationships between U.S. cities and their counterparts
abroad.
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@1987 Sister Cities International
This survey was developed and summarized by Robert
Stovall. He holds a Masters Degree in International Man-
agement from the American Graduate School of Inter-
national Management, Glendale, Arizona. He has been
active in the sister cities program since 1981 and currently
resides in San Diego, California.
For urther information, contact:
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120 South ayne Street, Alexandna, VA 22314
Tel: (703) 836.3535
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MECHANICAL SERVICES
INCORPORATED
3075-C SPRUCE STREET
LITTLE CANADA, MN 55117
612/482-8357
April 14, 1993
Paul Glaser
14638 Upper 56th Street
Stillwater, MN 55082
Re: Stillwater Library
Dear Paul:
~rady Mechanical Services is pleased to offer for your consideration the following quotation
~ install one 50-gallon condensate receiver along side existing tank and pump set. New tank
will be piped in series with existing and vented to atmosphere:
ONE THOUSAND EIGHT HUNDRED FIFTY DOLLARS ......... $1,850
Price includes all material, labor, start-up, calibration and one year warranty.
Thank you for considering Brady Mechanical Services. If you have questions or need additional
information, please contact me at 482,...8357.
Respectfully submitted,
G}a~~~nt
Brady Mechanical Services, Inc.
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LICENSED AND INSURED
. . U"'V~U1'
60!U:~S.. BURNERS . REFRIGERATION . AIR CONDIIIONING . MAINTENANCE . SAL-ES - SERVICE
~
NOR"I'HW'ES'I'E:RN SERVICE. INC.
791 HAMPDEN AVENUE- ST. PAUL, MINNESOTA 55114-1610 · (612) 646.8677 · FAX (672) 646-7496
PROPOSAL SUBMITTED TO
PHONE
CITY, STATE AND ZIP COOt:
STILLWATER PUBLIC LIBRARY
223 NORTH 4TH STREET
STILLWATER MN 55082
IDA1E OF PLANS
~IDATE APRIL 20. 1993
JOB NAME
HEAT EXCHANGER REPAIR
JOB lOCATlON BOILER ROOM
ATTN: LYNN B.
IJOB PHONE
srn~H
ARCHITECT
We Mreby ~.ubmit 5pecifie(\tlon~ and estim<1w$ fQr:
REPLACE THE LEAKING TUBE BUNDLE IN THE STEAM TO HOT WATER CONVERTER INCLUDING:
(A) REMOVE AND DISPOSE OF THE EXISTING TUBE BUNDLE.
<B) FURNISH AND INSTALL ONE (1) TACO 8206SBNA TUBE BUNDLE.
(C) RECONNECT PIPING. ADD UNIONS FOR FUTURE DISASSEMBLY (SPACE PERMITTING).
(n) CHECKt TEST~ AND START.
(E) SALES TAX AND PERMIT.
TOTAL INSTALLED PRICE NOT TO EXCEED...............$2,SOO.OO
. NOT INCLUDED:
(l)PREMIUM TIME.
(2) PIPE INSULATION.
DELIVERY 'tHREE TO FOUR WEEKS APPROXIMATELY.
ropose h~reby t'.l f"<r\'~ material and labor - complete' in ,1CCOr(!('l.,ce with above specification, for the S\.Im of,
AS OUTLINED ABOVE------~-----------------------------------------ool~~($ AOA
.PAYMENT to be made UPON COMPLETION, . as tb~ work progre~E>$ tQ tn.., vlIk,,, elf 1 00 (%) per cent of <>11 work complr,:<<: "nd material on job site.
The entire alYlOutTt of <:ontroc:t ID be p.:,id with", 30 daY5 ..fter CQm IctiQn. ~ ~
AA _~"""""'" "'''' ~...<;r",. "1_ "''' ,_......, wo<I<m'N'ke mo_ """'.. ~ ~ ~
E.lndan:l ~l'llctiCeS. ~rr>f alteration or d~iation from ,'b~lV<.' $pecif'l'.8tions involving extra costs will be Signature _ ----..=-:-- ---_
" only upon wnttt>n ord9~, and WIll become ,In (~"tr~ ch3~ over and sbow the estimate. AU p Co WILLI A vSON
. ment! contingent upon stTi~, occ;dc~' or cleloly* beyond our control. Owner to c.nry fire. tornodo Note: Thi$ ,,~I'm~ t>~, n,I.'~ 30
and other necessary insurctn<Jl3. Qur WQrkcr" ,,,,, fllny covered by Workmen's Compem<ltion mouro.fl<::a. withdrllwn by \.IS if not ..ccaPtet:! within __ days
Acceptance of Proposal
ThE' ,.,.boY<;> pri\;'-"l', "p<:><:ifiClf~ln" and <:m,uitiClns ale !<alelfactory and are hereby accepted. You are
authorized to dQ t~ work.;>s ~if;r;<j. P;,JyI'T18nt willI:><:> m,ld" .~:; (J<JTIitlcd .~!lOV<',
Si1;lnature
I"\JO...^ o-.t' ^."".~I...1'Q,~"""'A
Signature
'-''-'.t-.r- nn~ w',1..
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Items from the library's 1993 Capital Budget
requested for purchase in April 1993
Item
Budget
Actual
Paperback Spinner
$484
$555
2 Chairs
$350
$225.30
Video Rack
$360
$489.95
Microfiche / film 1400 1578
e Shades for Margaret $280 Will not be
Rivers Rm. purchased
TOTAL
$2874
$2848.25
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STILLfATER PUBLIC LIBRARY
MEMO
To: Marylou Johnson I
From: Lynne Bertalmio IJ!r
6 April 1993 I
i
At their meeting of 6 APri111993, the Board of Trustees requested that the following
items from the Library's 19f3 Capital Budget be approved for purchase. All of these
are among the items that ~ere in the capital budget seen previously by the City
Council. The Library Boar would appreciate it if this matter could be addressed at
an upcoming Council me ting. Please let me know when this will appear on the
agenda. I
I will be preparing the res of our capital budget requests in the next few months.
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PLANNING APPLICATION REVIEW
CASE NO. SUP/93-l9
Project Location: 501 North Main Street
Applicant's Name: Marylou Meagher-Gammans
Type of Application: Special Use Permit
Project Description:
A Special Use Permit for a temporary tent structure and signage for the
Stillwater Shakespeare Theatre.
Discussion:
The request is to place a 40 ft. by 60 ft. temporary tent structure for a four
week production of Shakespeare. The site plan shows approximately where the
tent will be located. The entrance to the site will be from Main Street.
Picnic tables will be placed outside the area for intermission.
The parking demand for the use is approximately eighty one (81) parking spaces
according to the Parking Ordinance. The North Main Street lot has 100 parking
spaces and there is plenty of on-street spaces on Main Street. The Zephyr also
uses this lot.
The tent structure is white with a height of sixteen feet. There will be a
225-250 seating capacity.
The Design Review Committee reviewed the proposal for the tent structure and
signage at their regular meeting of April 5, 1993. The Committee did not
comment on the tent structure due to its temporary nature; however, they did
state that the north end of town is visually different from the Historic
District on the south end of town.
The Committee approved the signage with a condition that it be placed fifteen
feet behind the sidewalk.
The applicants have also stated they will provide portable restroom
facilities. They will be serving beverages (no alcohol).
CONDITIONS OF APPROVAL:
1. The picnic tables shall be reviewed by the Design Review Committee.
2. The sign plan shall be reviewed by the Design Review Committee.
3. The occupancy of the tent structure shall be reviewed by the Building
Official.
4. The Special Use Permit is approved for a one month period between June
15 and August 15, 1993.
Plan Review Application
Case No. SUP/93-19
Page Two
5. The proposal shall be reviewed by City Staff at the end of the season
and a report submi ted to the City Council.
6. The applicant shal submit a plan for the 1994 season by March 30, 1994.
RECOMMENDATION:
Approval as conditioned.
Findings
The proposal meets the intent of the Downtown Design Guidelines and Zoning
Ordinance.
Attachments:
- Application
- Letter
- Tent structure
- Photos of the site.
PLANNING COMMISSION RECO MENDATION:
Approval with conditions
e
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DESIGN REVIEW APPLICATION
~ CASE NO. SUP/93-19 & DR/93-6
Project Location: 501 North Main Street
Applicant's Name: Marylou Meagher-Gammans
Type of Application: Special Use Permit and Design Review
Project Description:
A Special Use Permit and Design Review for a temporary tent structure and
signage for the Stillwater Shakespeare Theatre.
Discussion:
The request is to place a 40 ft. by 60 ft. temporary tent structure for a four
week production of Shakespeare. The site plan shows approximately where the
tent will be located. The entrance to the site will be from Main Street.
Picnic tables will be placed outside the area for intermission.
No sign plan has been submitted at this time.
The parking demand for the use is approximately eighty one (81) parking spaces
according to the Parking Ordinance. The North Main Street lot has 100 parking
spaces and there is plenty of one-street spaces on Main Street.
~
The tent structure is white with a height of sixteen feet. There will be a
225-250 seating capacity.
CONDITIONS OF APPROVAL:
1. The picnic tables shall be reviewed by the Design Review Committee.
2. The sign plan shall be reviewed by the Design Review Committee.
3. The occupancy of the tent structure shall be reviewed by the Building
Official.
RECOMMENDATION:
Approval as conditioned.
Findings
The proposal meets the intent of the Downtown Design Guidelines and Zoning
Ordinance.
Attachments:
- Application
- Letter
- Tent structure
- Photos of the site.
e
,.\" hiU
CAS E NUr~B ER
Coso Numbor ,S]J!f.l:J..=jj
~ u.:
Fee Paid ___.Lf!.._________
~. 3/3(J /93
Da.e filed --I---..L------
e
PLANNING
DJ\AINlSTRATIVE FOR1V\
I Q -" r \- <". c\ "j\J f!{ ,'\ . S C 'J I{ 0' IL
~ ':.'-. _ _1_~_-:_~.9_L__.: J_l8.:. _.:__.:_ ~_ _.:'-.:::'".2 :..~~~ _ -1
Street Location of Property:
Logal Doscription of !!-,opor,ty. I----~------------r-----------.-----. ---.--
Owner: Name - - -- ~!?- ~L L-r-5.~?-~~L~ll::'- ----- ----- ------- -----
. Address _-5Q.l__~l--~it!:~-------- Phone: _i_~J___::j_LJ.JIQ
A . I. t (.':; .h ..L . N ^ r\ ~ (? ,/\ L- c~ v I\!! v ;~c:- \~t~lZ- - Cr-rt,"^'~ ~
pp Icon II 01 er Ina. n OWfler. I arne _-1.11~:-..... ..._~_________~__. ___________
dd /1 ~ ~ <::::: ~- "'- ~ ~ n: ~ 0 <{ hi) ;) ',-~ ~ c L/ C(
A ress -------r:;.-}P; rv~1y;;)-~=/~-I--u..-- P one: -~~--.:._-----~-
Type of Request.. ___ Rezoning ___ Approval of Preliminary Plat
_~'_ Specitl Use Permit ___ Appro.val of Final Plat .
___ Varia~ce:__ Other___________~-------
Description of Request: _____~------.:.--:-------------------------------
! .
.... ~~~~~~~~~~~~~~~~~~~~~~~~~1~~~~~~~~~~~~~~~~~~~~~~~;t~~~~~~~~~~~~
Signature af Applicant: ----I:.____:J:.~_C:.=_=_ .
~ . "
Data of Public Hearing: ____ ________________________________________
NOTE: Sketch of proposed proper y and structure to be dra'ijU.on back of this form or at-
tached, showing the follow ng: .
. 1. North direction I
2. Location of pr posed structure on lot.
3. Dimensions of ront and side set-backs.
4. Dimensions of proposed structure.
5. Street names.
6. Location of adjacent existing buildings.
7. Other iniorma~on as may be requested.
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Approved ___ Denied __._ by he .Pl?nning Commission on ___________ (du~e)
subiecr to the ~ollowing condi ions: _________..:__________________________
----------------------~-- ----------------------------------------
Approved ___ Denied ___ by the Council on ________________ subiec: to the
e
.!. II "d... \
.0 owmg con lilons: _______
-------------------------------~--------
-------------------------
----------------------------------------
r^~~^_..I....~ 'f ,,.._ _4~_.. _~..J_\
Request for a special permit
for Stillwater Shakespeare
e
The use of Mr. Bill Stouvenal's land is to place a 40'x 60'
white tent upon for use in a theatrical production.This event
would be located on the east side of Hwy. 95, just north of
Domino,s pizza, and south of the Zephyr and city parking.Boarder-
ing the back end of the lot, parallel to 95, are the railroad
tracks.The production would run from July 15th to August 15th,
with the possible extension of two weeks depending on
demand.Please refer to diagram for entrances and exits.
This application should be granted in direct light of the
recommendations by the st. Croix Valley Task Force.However, the
initial vision of an ongoing repertory theatre, and recognition
of the need preceded any knowledge of the Task Force, or contact
with it.The two were met through a mutual interest in invigorat-
ing and developing this art's community.
... -
In addition to the above proposal, stillwater Shakespeare
intends to introduce an educational programme to area High
~chools, focusing on the dramatic interpretations, including
workshops and discussions.
e
Presently Stillwater Shakespeare is working as a Non-Profit
501 C-3 status given to us by our fiscal agent, The Task Force.
Potential traffic generation is hard fur us to say. Since our
activity is located on the North end of town, we hope to e~se
some of the congestion from the South end.As fdr as parking is
concerned, we propose to use the city's parking lot of 150 spaces
which is located to our immediate north on Hwy.95.This presents a
safe and accessible location for patron parking.
e
The tent colour is white. The dimensions are 40'x 60' , and
16' high. The doorway is 7'. The seating will be 225-250.there
will likely be a combination of hay bales and chairs.No tent
floor will be installed.There will be hay sprinkled on the ground
in the tent to prevent dust kicking up. Miller excavating have
offered their services to fill and level the ground.There will be
a designated smoking area outside, and no smoking inside. No
alcohol will be allowed on the site.There is no water on the
site, but pop drinks and juice will be served. There will be one
Jiffy Biffy which is cleaned every week.The will be garbage cans
were needed. We would like to set up four or five picnic tables
for use at intermission.The nights of performance would be,
Thursday to Sunday with matinee's on Sat & Sun.Productions shall
not extend past 10:30 pm. Currently we are planning on live music
without microphones, however this could change. If it did, the
music would be low. i <~:)..:1'"'1L.':' I')'~ N,: ,..(~ -.' JI,I.. 1,\-"\. i",,'. ,.,\ ,-.1\, '\"!
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Due to the community's positive response, the st. Croix
Valley Task Force assessment, and because of the encouragement of
local business', we feel that this is an app~opriate and neces-
sary project for this community,~nd surrounding neighbourhoods.
++
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Pendleton Company
2551 Wimbledon Pl.
Woodbury, MN 55125
March 29, 1993
Ann Pung-Terwedo
City Planner
216 North 4th Street
Stillwater, MN 55p82
I
RE: Stillwater Sh~kespeore
I
Dear Ann:
i
I understand that IMary Lou Meagher will be making application
for a land use permit for operation of a summer theatre.
This letter is to IVerifY with the City of Stillwater that I
have agreed to alllow the tent theatre to operate on my land
on North Main Street for several months commencing in April
1993.
I
This Pe~mission is subject to: A
written lease with The Pendleton
Company ,and wri tten approval by
the Cit~ of Stillwater.
I
The land area to ~e made available to this project approximates
9,900 square feet,: lying north of the metal rental unit, south
of the municipal 1arking lot, and from Main Street approximately
110 feet. There 'Iill be no provision for off street parking.
It is important tq expect that City approval of the theatre
does not in any w~y limit the usage of ~rospective tenants at
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my buildings. !
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Encl:
Boundry Or~wing
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STAFF REPORT
DONALD L. BEBERG
e CHIEF OF POLICE
TIMOTHY J. BELL
CAPTAIN
POLICE DEPARTMENT
M E MaR AND U M
DATE:
(i P F: ILL 6, 1 C~) Cj ':
~
TO:
1"1 :~, Y U F; 1'10 (i L f-: '{
FROM:
D.L. BEBERG, CHIEF OF POLICE
RE:
CODE ENFORCEMENl OFFICER
WITH THE COMING SPRING AND THE SNOW BEING GONE, WE ARE GETTING
INTO THAT TIME OF THE YEAR WHEN WE GET COMPLAINTS FROM OUR CITY
RESIDENTS OF MESSY YARDS, UNLICENSED VEHICLES, AND PILES OF WHAT THE
RESIDENTS CONSIDER JUNK. THE POLICE DEPARTMENT HAS BEEN HANDLING THE
COMPLAINTS IN THE PAST AND WILL CONTINUE TO DO SO AS TIME PERMITS.
e
I ASK THAT YOU CONSIDER HIRING SOMEONE PART-TIME, A RETIRED PERSON
POSSIBLY, TO BE A CODE ENFORCEMENT OFFICER FOR THE CITY. HE/SHE
COULD BE CONNECTED WITH THE POLICE DEPARTMENT, PLANNING DEPARTMENT OR
INSPECTION DEPARTMENT - WHATEVER WOULD WORK OUT. (I don't know what
Steves or Allens position would be on it. I have not talked to
either one of them about it!) WE (the PD) WILL CONTINUE TO DO WHAT
WE CAN ON THE PROBLEMS WHEN THEY ARISE, BUT IT CANNOT BE A PRIORITY
DUE TO THE LACK OF TIME/MANPOWER.
A CODE ENFORCEMENT OFFICER COULD ALSO BE USED FOR LICENSING, SUCH
AS THE TAXIS AND TOW TRUCK WHICH THE P.D. DOES CURRENTLY. THE CITY
MIGHT ALSO WANT TO THINK ABOUT OTHER USES FOR THE PERSON, SUCH AS
HEALTH INSPECTIONS.
JUST AN IDEA!
93-45
e
212 North Fourth Street, Stillwater, Minnesota 55082
Business Phone: (612) 439-1314 · 439-1336 · FAX: 439-0456
Police Response I Assistance: 911
e
e
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RESOLUTION NO. 93-69
PERMANENT EMPLOYMENT OF SCOTT ALLEN PARKER
AS FULL-TIME POLICE OFFICER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that
the permanent employment of Scott Allen Parker, as Full-time Police Officer
from and after April 16, 1993, having served a probationary period of twelve
months be, and the same is hereby approved.
Adopted by Council this 20th day of April, 1993.
MAYOR
ATTEST:
CITY CLERK
TIMOTHY J. BELL
CAPTAIN
eDONALD L. BEBERG
CHIEF OF POLICE
e
e
POLICE DEPARTMENT
M E MaR AND U M
TO:
MAYOR HOOLEY AND THE CITY CO\ ttlC T~
D.L. BEBERG, CHIEF OF POLICE KJ
APRIL 1.5, 1993
FROM:
DATE:
RE:
HIRING A FULL-TIME POLICE OFFICER
----------------------------------------~_._-----------------------
WITH OFFICER ULRICH I_EAVING THE DEPARTMENf ON MARCH 31st ON A
MEDICAL LEAVE I AM REQUESTING PERMISSION TO REPLACE HIS POSITION ON
THE POLICE DEPARTMENT. WE WERE WITHOUT OFFrrrR ULRICHS SERVICES FOR
19 MONTHS. THIS COST US A LOT OF FULL-TIME OFFICER OVERTIME AND A LOT
OF PAID PART-TIME OFFICER HOURS.
AT THE 1992 PAY SCALE, OFFIC:ER ULRICll f,./(y:, (H $3,315.65 PER MONTH.
A STARTING OFFICERS MONTHLY PAY IS $2,228.10. (THIS OF COURSE IS NOT
THE TOTAL PAY PACKAGE, ONLY THE WAGES).
WE RECEIVED MAYOR/COUNCIL APPROVAL LA~T N(1VEMBER TO ESTABLISH AN
ELIGIBILITY LIST FOR FULL-rIME POLICE OFFUf f' HIRING, WHICH WE ARE IN
THE PROCESS OF DOING AT THIS TIME. THE TESTING WILL BE COMPLETED AT
THE END OF THIS MONTH. IF YOU GIVE US PERMISSION TO REPLACE OFFICER
ULRICH, I WILL SUBMIT THE TOP CANDIDATES NAME TO YOU FOR YOUR
CONSIDERATION AT THE FIRST COUNCIL MEETING III MAY. AGREEABLY THIS IS
COMING UP QUITE QUICKLY, BUT WE ARE IN NEED or THE OFFICER
REPLACEMENT SO WE CAN GET THE DOWNTOWN FOOl I'AIROL PROGRAM GOING
AGAIN. IF A NEW OFFICER IS HIRED AT THE MAY 4TH MEETING. THAT PERSON
WILL HAVE TO GIVE HI~,/HER EMPLOYER NOTleF TI I() I HE/SHE IS LEAVING AND
THEN IT WILL TAKE ABOUT 6 WEEKS FOR THE NEW (1rrICER TO GO THRU OUR
FIELD TRAINING PROGRAM BEFORE BEING ABLE 10 '.,IOf~'1< THE STREET ALONE.
THIS WOULD MEAN THAT WE WOULD BE ABLE TO l'fTLl?E THE NEW OFFICER
AROUND THE 1ST OF JULY.
9:3'~44
212 North Fourth Street, Stillwater. f','innesol8 55082
Business Phone: (612) 439-1314 · 439-1338 · FAX: 439-0456
Police Response I Assistance: 911
ORDINANCE NO. --} I
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AN ORDINANCE CREATING CHAPTER 22.06 OF THE STILLWATER CITY CODE,
A CHAPTER CREATING CONDITIONS FOR APPOIN'l'MENT TO CITY BOARDS AND COMMISSIONS
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
I. Enacting. It is hereby enacted Chapter 22.06 of the Stillwater City Code, a chapter
creating conditions for appointment to City Boards and Commissions, that shall hereafter read
as follows:
Chapter 22.06
1. Eligibility. No person shall be eligible for appointment to any board or commission
of the City whether the appointment be by the City Councilor the Mayor, ~nless they
are a qualified voter of the City, an owner of real property within the City, or an
owner and an operator of a business with a place of business within the City.
2. Limitation on Service. No person shall be eligible to serve on more than one committee
at the same time.
3. Publicity. The City Clerk shall make reasonable efforts to publicize vacancies on any
board and commission and shall keep a list or roster of the name, address, telephone
number and qualifications of those interested in serving.
4.
Procedure. When a vacancy on any commission is created a Selection Committee composed
of the Mayor, City Coordinator and Departmental Supervisor whose duties and
responsibilities are directly related to the function and purpose of a board or
commission shall obtain a list of qualified candidates from the City Clerk. The
Selection Committee shall, upon examination of the applications, select one candidate
for each vacancy and determine, through inquiry or interview, the candidates
willingness to serve on the board or commission. The candidate shall then meet with
the board or commission he/she is applying to serve on to more fully understand the
responsibilities of the position. Thereafter the Selection Committee would submit the
name of the willing candidate to the City Council for final approval and appointment.
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5. Existing Service. This ordinance shall not disqualify those serving on more than one
board or commission on the date of enactment of this ordinance and they shall be
entitled to serve out their terms, but shall not be reappointed to more than one board
or commission.
II. Saving.
effect.
In all other ways the Stillwater City Code shall remain in full force and
III. Publication and Effective Date. This ordinance shall be in full force and effect from
and after its passage and publication according to law.
Enacted this 20th day of April, 1993.
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Charles M. Hooley, Mayor
Attest:
city clerk
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MEMORANDUM
TO:
Mayor and city Council
FR:
City Coordinator
DA:
April 15, 1993
RE:
SOLICITATION FOR BIDS FOR SALE OF SIMMS' HOUSE
The City Attorney has prepared a solicitation for bids for sale of the Simms'
house (410 North Fourth Street) for your review and approval. A minimum bid
price of $80,000 has been established to recover the purchase price and other
expenses related to the acquisition of the property.
Council action would be to approve the bid documents and to direct staff to
advertise for bids. Staff can discuss this with you at the meeting.
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SOLICITATION FOR BIDS
Stillwater, Minnesota ~
April, 1993
TO WHOM IT MAY CONCERN;
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The City counCilt10f the City of stillwater ("city") will
receive bids at the office of the city Clerk until on
, for th purchase of the property at 410 North 4th
street, stillwater, Mipnesota, and legally described as follows:
That part of Block 13 of the Original Town, (now city) of
Stillwater, accol1ding to the corrected plat thereof,
described as follpws:
Beginning at a Boint 63 feet north of the southeast
corner thereof, ~hence north 62 feet, thence west 200
feet, thence soutp 125 feet to the north line of Linden
Street, thence e~st 25 feet along the north line of
Linden Street, th$nce north 63 feet, thence east 175 feet
to the point of beginning.
All bids shall be on the Proposal Form of the City and shall
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be accompanied by a crash deposit, cashier's check, bid bond or
certified check payabl~ to the order of the City Clerk for not less
than five percent (5%)1 of the amount bid.
Bids shall be dirrcted to the City Clerk, securely sealed and
enqorsed upon the outs~de wrapper with a brief statement or summary
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as to the proposal fo~ which the bid is made.
The city council)reserves the right to reject all bids.
Copies of the In~ormation to Bidders is on file with the city
Clerk. The City will make the premises available for inspection
one time under the supervision of the stillwater Community
Development Director, and all bidders must inspect at that time if
they desire to do so. Please call Ann Terwedo at 439-6121 for the
time and date of the .nspection opportunity.
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Bids will be opened and considered by the city council at
in the Council Chambers of the city on
199
Mary Lou Johnson, city Clerk
INFORMATION TO BIDDERS
Bids must disclose the proposed use of the building, the
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number of units, thel type of ownership, the source of financing,
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and zoning varianc~s required, exterior alteration plans and
interior alteration plans.
This should be disclosed on the
Proposal Form, but' additional paqes should be attached if
necessary. The Purchase Agreement should be completed indicating
the purchase price, ~he amount of earnest money that is proposed
and the date of closkng agreeable to the bidder.
Only proposals that offer a minimum of Eighty Thousand Dollars
($80,000.00) will be considered.
The Purchase Agreement together with the "Conditions
Applicable to Renovation" and the Development Agreement are
expressly made a condition of and a part of the sale.
Both documents ~ust be executed within ten (10) days of the
acceptance of any bild by the City Councilor the City shall have
the right in its SOl~ discretion to declare their acceptance void,
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to resclnd the awardi as to that b1dder.
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Work shall not i egin on the site until the successful bidder
recei ves notice fro the city of stillwater that work may be
started.
Enclosures:
1) Proposal Forms
2) Purchase Agreemen~
Exhibit "A" Res~rictive
Exhibit "B" Dev~lopment
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Covenant
Agreement
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PROPOSAL FORM
Proposal of
for the purchase of 410 North 4th Street, stillwater, Minnesota.
TO THE COUNCIL OF THE CITY OF STILLWATER, COUNTY OF WASHINGTON,
STATE OF MINNESOTA:
Ladies and Gentlemen:
In accordance with your Solicitation for Bids for the purchase
of 410 North 4th Street and in conformity with the Information to
Bidders on file in the office of the city Clerk, I hereby certify
that I/we
am/are the only person(s) interested in this proposal as principal,
that it is made without collusion with any person, firm or
corporation, that an examination has been made of the Information
to Bidders referred to above, and the building itself. I agree to
purchase the building for the purpose set forth in my bid and in
accordance with all terms and conditions contained in the
Information to Bidders and I further agree to pay to the City of
stillwater for the purchase of the aforesaid property the sum of
Dollars.
I also agree to execute within ten (10) days of the acceptance
of this proposal by the City, the required Purchase Agreement and
the required Development Agreement, according to the forms that are
made a part of the Information to Bidders.
1. My/Our proposed use of the building is
2. The ownership of the building will be as follows:
3. My/Our fin~ncing for the purchase will be provided as
follows:
4. I/We need th~ following variances:
5. I/We have ithe following plans for the exterior of the
building:
6.
I/We have the following plans for the interior of the
building:
Enclosed herew'th is a certified check, cashier's check, cash
deposi t or bid bond 'n the amount of
Dollars, being at 1 ast five percent (5%) of the proposal, made
payable to the City f stillwater as a proposal guarantee, which it
is agreed by the un ersigned will be forfeited in the event the
Purchase Agreement and Development Agreement are not executed
within 10 days, if warded to the undersigned.
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PURCHASE AGREEMENT
stillwater, Minnesota
, 199
RECEIVED OF
as earnest money and in part payment for the purchase of property
located in Stillwater, Minnesota, known as 410 North 4th Street and
legally described as follows:
That part of Block 13 of the original Town, (now city) of
Stillwater, according to the corrected plat thereof,
described as follows:
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Beginning at a point 63 feet north of the southeast
corner thereof, thence north 62 feet, thence west 200
feet, thence south 125 feet to the north line of Linden
street, thence east 25 feet along the north line of
Linden street, thence north 63 feet, thence east 175 feet
to the point of beginning,
including all personal property now located therein, and all
fixtures and other appurtenances, including all plumbing fixtures,
hot water tanks, and heating plants, and any other equipment or
personal property, if any, used and located on the premises; all of
which property the undersigned has this day sold to the buyer for
the sum of
Dollars,
which the buyer agrees to pay in the following manner:
Earnest money herein paid $
and the balance of
on the day of , 199
which shall be the date of closing.
Subj ect to performance by the buyer, the seller agrees to
Dollars,
Dollars cash,
, or earlier,
execute and deliver a Warranty Deed conveying marketable title to
~ the premises subject to the following:
CONDITIONS APPLICABLE TO RENOVATION:
a.
A restrictive covenant attached hereto as Exhibit "A"
relative to, the architectural control of the building.
Building an~ zoning laws, ordinances, state and federal
regulationsl, except as expressly modified or waived.
b.
c.
The terms and conditions of a certain Development
Agreement entered into by and between the parties herein
that is ma:de a part of this Purchase Agreement and
attached he~eto as Exhibit "B".
The seller lakes no representation or warranty whatsoever
concerning ~he amount of real estate taxes which shall be
assessed aglainst the property subsequent to the date of
purchase.
d.
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The sellerl makes no warranty as to the fitness or
workabilit~ of any heating, wiring or plumbing located on
said premis~s, and further, makes no warranty relative to
the structural or mechanical soundness of the building.
f.
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The buyers recognize that they are buying a building that
has been out of service for a number of years; that it is
an old bui~ding that is in need of renovation and they
further agree that they are buying property "as is"
without reglard to any promises, covenants, or warranties
of any kind or nature made by the seller.
All real estate taxes due and payable in the year 1993 and
years thereafter, and all assessments for local improvements
payable herewith or Jereafter shall be paid by the buyer.
The seller shalJ, within a reasonable time after approval of
this Agreement, furnish an abstract of title, including the proper
searches. The buyer hall be allowed a reasonable time to examine
the abstract and make objections and the seller shall be allowed a
reasonable time to cJre the objections.
IN WITNESS WHER~OF,the parties have hereunto set their hands
the day and year fir,t above written.
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SELLER:
CITY OF STILLWATER,
a Municipal Corporation
By
, Mayor
and
By
Mary Lou Johnson, City Clerk
BUYER:
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The Grantors h,reby declare the
RESTRICTIVE COVENANT
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following restrictive covenant
to run with and bint the land and be in all ways appurtenant to the
land and be bindinp upon the Grantees and successors in title,
,
legal representati~es, heirs and assigns.
It is the iitent of
integrity of the bU~lding be
this covenant that the historical
preserved for future generations, and
that this covenant may be enforced by an action at law or a suit in
equity in any cour, of competent jurisdiction.
Any mOdificat~on to the exterior or interior of the building
or site shall not ~e made to in any way effect the appearance of
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the building as ~t now stands without the express written
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permission of the bommunity Development Director of the city of
stillwater. Any exterior restoration work shall comply with the
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Secretary
of Int1rior's Standards
Developm~nt Director, in
for rehabilitation.
The
Community
making a decision on
any
alteration or restbration plan, shall consult with and seek the
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advice and consent of the Heritage Preservation of the City of
stillwater.
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EXHIBIT "A"
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DEVELOPMENT AGREEMENT
THIS AGREEMENT, made and entered into this
day of
, 199___, by and between the city of stillwater, a
municipal corporation organized under the laws of the State of
Minnesota (hereinafter called "city") and
(hereinafter called "Developer"),
WITNESSETH:
PURPOSE: The Developer has agreed to purchase and the city
has agreed to convey to the Developer the property located at 410
North 4th Street in the City of stillwater, Minnesota. It is the
intention of the Developer to refurbish the building located on the
property so as to maintain the historical architectural integrity
of the building while converting the building into a functional and
4It useful structure. In furtherance of this objective, the parties
agree as follows:
1. DEVELOPMENT PLANS
Prior to the issuance of a Building Permit, the Developer
shall submit to the Building Inspector for approval, a
development plan that shall set forth in detail all
construction plans relative to the renovation.
2. PROGRESS
All development shall proceed in accordance with an
approved development plan and no building or other
construction permits shall be issued except in accordance
with the plan.
3.
COMPLETION BOND
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Prior to the issuance of a Building Permit, the Developer
shall also present to the Community Development Director
for approval, a cost estimate for the entire project and
based on that estimate shall make an escrow deposit or,
in lieu thereof, furnish a performance bond, the amount
of the deposit, or penal amount of the bond to be equal
EXHIBIT "B"
to 125% of the total cost estimate, this to insure e
completion pf the proj ect in accordance with the approved
plans. ~'
In lieu 0 the above requirement, the Developer may
provide ot er suitable financial guaranties as are
satisfacto y to the city.
4.
DEVIATION
major deviation from the approved plans
shall require a public hearing and
city Council.
5.
Any requests for
for renova~ion
approval by! the
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CODE COMPLI~
All construction
applicable codes
stillwater .1
shall
and
be in compliance
ordinances of the
with
City
all
of
6.
COMPLETION
The closing shall be within forty-five (45) days of the
execution df the Purchase Agreement; construction shall
begin with~n ninety (90) days after that date and
constructidn shall be substantially complete within nine ...
(9) months !after construction has begun. ..
7.
BINDING NATrm
The agreement shall survive the closing of any sale and
shall run with and bind the land even after the delivery
and record~ng of a deed to Developer, and shall in all
ways be in force and effect until released in writing by
the City.
This Agreem~nt may be enforced in law or at equity in any
Court of cqmpetent jurisdiction, and in addition to any
other rights or remedies available to the City, they
shall be ntitled to the remedy of rescission for
substantia~ breach hereof.
WITNESS WHERkoF, the City and the Developer have caused
8.
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this Agreement to be ~uly executed on the day and year first above
written.
CITY OF STILLWATER,
a Municipal Corporation
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By
Charles M. Hooley, Mayor
Attest:
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Mary Lou Johnson, city Clerk
DEVELOPER:
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TO:
FROM:
DATE:
SUBJECT:
M E M 0
MAYOR AND COUNCIL
NILE KRIESEL, CITY COORDINATOR
APRIL 16, 1993
PROCESS RE-ENGINEERING STUDY
Accompanying this memo is the agreement to conduct the Process Re-engineering
Study Mayor Hooley, City Attorney Magnuson and I developed with Jim Tennessen
of Tennessen Associates, Inc. for your review and approval.
TENNESSEN ASSOCIA rES. INC.
Industrial/ Management Cansultants
.
612.729-0595
3200 EAST 51st STREET. MINNEAPOLIS, MN 55417
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April 16, 1993
Mayor Charles M. Hooley
City of Stillwater
City Hall
216 North Fourth Street
Stillwater, MN 55082
Dear Mayor Hooley:
Basic Letter of A&r~ment to provide Sfficiency Study for City of Stillwater.
Washin&ton County. Minnesota
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Tennessen Associates, Inc. (~Onsultant) agrees to provide services to City of Stillwater (Client) ...
based upon the following ba ic services, further defined in the submitted proposal (Exhibit A), ..
and the following stipulation:
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BASIC SERVICES
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As described in Section II or Exhibit A.
1. Review proj1t Parameters
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ReVIew CIty rans
Provide Pr~ss Orientation Training
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Document curent Processes
Develop ImpTved Processes
Prepare Pr1ss Narratives
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2.
3.
4.
5.
6.
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EFFECTIVE FLANNING TO HEJ YOUR BUSINESS FROFIT
7. Document Employee and Department Requirements
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9. Develop Relationship Chart
10. Approve Space Requirements
11. Develop Detail Layout
12. Develop Final Report
COMPENSATION
A. Total Expense
Total Basic Services and Reimbursable Expenses, as defined in following paragraphs, is
$8,913.
B.
Basic Services
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For management planning services rendered, consultant will be compensated on a fee
schedule based upon work effort expended. Total guaranteed maximum cost for Basic
Services is $7,780.
c.
Reimbursable Expenses
Reimbursement expenses include actual expenditures for the project, such as cost of
reproduction of documents, postage, automobile travel at $.28 per mile, long distance
telephone calls, meals and lodging, data processing and other expenses as authorized by
the client. Total guaranteed maximum cost for Reimbursable Expenses is $1,133.
D. Billable Hourly Rates
Principal Consultant
Systems Analyst
Project Leader
Project Analyst
Data Processing Operator
Computer Processing
$75.00/hour
$55.00lhour
$S5.00/hour
$40.00/hour
$35.00/hour
$15.00/hour
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PROJECT INITIATION
The Consultant shall initiate work in the Client's behalf only upon written authorization to e
proceed, with mutual understanding of the Scope of Work, schedule and completion date.
P'ROJECT REVIEW
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The consultant shall meet w~th the clients project manager at least once each week to review
project progress. Special prpject review meetings can be called at client's discretion.
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ADDmONAL SERVICES I
Additional Services, defineJ as additional work effort requested by the Client and mutually
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agreed to be beyond the S~pe of Work authorized to date, shall be performed only when so
specifically authorized by th~ Client in writing as an addendum to the Basic Agreement.
PROJECT BILLING
The Consultant shall submi monthly invoices on the last day of each month, which shall be
payable upon receipt. Pay ents due the Consultant under this agreement shall ioclude a service
charge of one and one-hal percent (1.5%) per month or the maximum pennissible by law, e
whichever is less, on any b ance not paid within thirty (30) days after the date of the billing.
inated by either party with forty-eight (48) hours written notice,
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-{auk of tht otl~.
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In the event of termination due to the fault of those other than the Consultant, the Consultant
shall be compensated for se ices performed to termination date, including reimbursable expenses
then due and all terminatio expenses.
Based upon the mutual rep sentations and considerations set forth in the agreement, it is agreed
by and between the parties as follows:
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Tennessen Associates, Inc. agrees to perform the services specified in Exhibit A.
. City of Stillwater agrees to cooperate with Tennessen Associates, Inc. to perform the
objectives specified.
. City of Stillwater specifically agrees to pay Tennessen Associates, Inc. upon the terms
set forth in this agreement.
. This agreement shall be governed by the laws of the State of Minnesota.
. All information collected by the consultant as part of his work here under shall be the
property of the City and upon completion or termination of this contract shall be delivered
to the city to be kept by the City for future use.
PROJECT NUMBER
If this agreement made in Stillwater, Minnesota, this 16th day of April, 1993, between Tennessen
Associates, Inc. and City of Stillwater is satisfactory, please return one signed copy as our
authorization to proceed. The project number for this project will be 9315.01.
Respectfully submitted,
Accepted by:
TENNESSEN ASSOCIATES, INC.
CITY OF STILLWATER
James V. Tennessen
President
Mayor Hooley
City Clerk
Date
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EXHIBIT uAu
Efficiency
Study
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Prepared for:
City of Stillwater
City Hall
216 North Fourth St.
Stillwater, MN 55082
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By:
TENNESSEN ASSOCIATES, INC.
Industrial/Management Consultants
3200 East 51st Street
Minneapolis, MN 55417
612-729-0595
RE: ITEM #3 ~ UNFINISHED BUSINESS
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EFFICIENCY STUDY
FOR
CITY OF STILLWATER
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PHASE I - ADM[NISTRATION/FINANCE DEPARTMENT
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T$NNESSEN ASSOCIATES, INC.
I1dustrial/Management Consultants
April, 1993
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T ABLE OF CONTENTS
I. SCOPE OF STUDY
A. Objective
B. Study Parameters
II.
BASIC SERVICES
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A. Review Project Parameters
B. Review City Plans
C. Provide Process Orientation Training
D. Document Current Processes
E. Develop Improved Processes
F. Prepare Process Narratives
G. Document Employee and Department Requirements
H. Document Employee and Facility Support Requirements
1. Develop Relationship Chart
J. Approve Space Requirements
K. Develop Detail Layout
L. Develop Final Report
III. COMPENSATION
A. Total Expense
B. Basic Services
C. Reimbursable Expenses
D. Billable Hourly Rates
IV. HOURLY BREAKDOWN BY PROJECT PHASE
V. PROJECT TEAM
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VI. REFERENCES
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SCOPE Of sTUD:!
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I.
SCOPE OF STUDY
A. Objective
Study objectives are to:
. Analyze and develop improved administrative processes.
. Develop narrative for improved administrative processes.
. Document employee workstation and department requirements.
. Document employee and facility support requirements.
. Provide layouts for proposed space.
B. Project Parameters
. Project approach will be based upon active participation by client; therefore, client
should assign key management and operating people to work with consultant.
. Department personnel involved in performance of tasks are: City Coordinator,
Finance Director, City Clerk, Senior Account Clerks (2), Junior Account Clerk,
and Secretaries (2).
. Overall paper flow requirements will be documented based upon overview
interviews with identified department personnel. Detailed process improvement
studies for individual processes, such as Recruitment, Staffing and Placement
Activities, will be completed in additional studies.
. Current administrative processes will be documented through use of process flow
chart.
. Improved administrative processes will be developed jointly by client and
consultant.
. Blue prints of the planned building will be provided by client.
. Developed detailed layouts will be based upon existing facility configurations.
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n. BASIC SERVICES
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II. BASIC SERVICES
A. Review Project Parameters
A meeting will be held so that consultant can review details of accepted proposal with
management and selected project team, to insure complete understanding of team
goals, expected outcomes, and planned due dates.
B. Review City Plans
Consultant will review city plans for Administration/Finance Department with client
to obtain an understanding of future plans, and will also review planned staffing levels
and involved processes to obtain a clear understanding of anticipated administrative
requirements.
C. Provide Process Orientation Training
Consultant will provide a two-hour employee and management training session on
administrative process identification, documentation, measurement and evaluation.
Additional training on work flow process can be provided as an additional service.
D. Document Current Processes
Client and consultant will jointly review job descriptions of individual members
covered by the study, and identify those tasks that account for the major amount of
paper work flow. Consultant will develop work flow diagrams for those tasks selected
by client.
During development of work flow diagrams, individual problems and overall concerns
will be recorded.
Developed flow diagrams will be presented to client for review and approval.
Adjustments to flow diagrams requested by client will be made before proceeding to
completion of process flow chart for selected processes.
Completed process flows will identify individual activities within the selected process,
show their sequence in the process, indicate who performs the activities, and identify
required forms and equipment.
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Developed process flow charts will be reviewed with management and operating
personnel to verify qompleteness and accuracy of documentation of current process.
E. Develop Improved ~ocesses
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Upon approval of dqcumentation of current process, client and consultant will jointly
review document9 administrative processes to identify potential areas for
improvement, tim~ Eonsuming activities, and processes that involve duplication of
effort. Appropriate Iquality and continuous improvement tools will be utilized to
identify and develoB changes to current process.
Each activity on current process flow chart will be discussed for possible elimination.
Activities that cannot be eliminated will be evaluated for possible combination with
other activities, chaJllge in sequence or person, simplification, or automation.
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Developed flow charts will minimize paper work flow and ensure that personnel are
processing work in a timely and efficient manner; promote quality; identify tasks to
eliminate or combine; identify person most capable of performing the task and
determine appropriate technology and work space for accomplishing the required task.
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Proposed flow charts which document proposed processes will be presented to client
for review and apprpval.
F. Prepare Process Napative
Consultant will devdlop preliminary process narrative for each approved process flow
chart identifying r4uired tasks, sequence of tasks, personnel responsible for each
activity, and equipment needs.
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Completed prelimin~ narrative will be submitted to client for review and approval.
Adjustments requesfed by client will be made before proceeding to final narrative
development.
Approved process flpw charts and process narratives will document planned processes,
which will be incorporated into policy manuals by client.
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G. Document Employ~ and Department Requirements
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A list of Adminis~tion/Finance offices will be developed through interviews with
management. Surv~y forms will be presented to client for documentation of employee
workstation and dep! ment requirements (storage, files, mail rooms, computer rooms,
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and other support space) that are needed to successfully complete the identified tasks
related to each process. Summary of employee workstation and department space
requirements will be presented to client for review and approval.
Prototypal workstation designs will be developed for selected categories of clerical and
supervisory personnel based upon collected information. Developed workstation
designs will be presented to client for review. Approved design standards will be used
during office layout.
Total square foot requirements, based upon individual workstation needs and
department requirements, will be identified and presented to management for review
and approval.
H. Document Employee and Facility Support Requirements
Based upon projected employee workstation and department requirements, employee
support requirements (lunchrooms, conference rooms and restrooms) and facility
support requirements (electrical, telephone, and mechanical rooms) will be developed.
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Documented space requirements for employee and facility support will be presented
to management for review and approval.
I.
Approve Space Requirements
Documented space requirements for employee workstations, department support,
employee support and facility support will be presented to management for review and
approval.
Identified square foot requirements will reflect study findings, developed processes,
designed employee workstations, department support needs, and employee and facility
support.
Approved square foot requirements will reflect space necessary to accommodate
developed Administration and Finance processes and will indicate if current available
space can meet projected city plans.
J. Develop Relationship Chart
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Consultant will discuss paper work flow, communications, and supervisory control
needs with client for ranking of spatial relationships between employee workstations,
department requirements and employee support needs.
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Completed relationship charts will be summarized by consultant and used to develop
block diagrams whicfu show relative size of workcenters and conceptual relationships
between employee workstations and related support needs.
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Block layouts will ~. e developed to provide overall conceptual space plan for
Administration and F nance. Layouts will illustrate relative employee workstation size
and location. Develo block layout will be presented to management for review and
approval. i
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K. Develop Detail Lay~ut
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Upon approval of bock layout, consultant will prepare detailed layout which will
identify the actual ocation of equipment and furniture in individual employee
workstations, depart ent support areas and employee and facility support spaces.
Detailed layout will e presented to management for review. Client's questions will
be researched and n essary adjustments made before second presentation.
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Changes requested bt client during second review will be documented. Consultant will
make appropriate c~anges to drawings before presentation of drawings for third
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reVIew. '
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Findings, recomme dations, approved process flow charts, work flow diagrams,
developed employ~ workstations, department requirements, and employee support
needs will be docu1ented in a final report.
Report will be prese~ted to management for review and approval. Detailed drawings
will be provided u1der a separate cover. Changes will be made based upon client
requests. I
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ill. COMPENSATION
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m. COMPENSATION
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A. Total Expense
Total Basic Services and Reimbursable Expenses, as defined in following paragraphs,
is $8,913.
B. Basic Services
For management pl~ning services rendered, consultant will be compensated on a fee
schedule based upon work effort expended. Guaranteed maximum cost for basic
services is $7,780. i
C. Reimbursable Expenses
Reimbursable expefses include actual expenditures for the project, such as cost of
reproduction of doc~ments, postage, automobile travel at $.27 per mile, long distance
telephone calls, mefs and lodging, data processing and other expenses as authorized
by client. Guaranteed total cost for reimbursable expenses is $1,133.
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D. Billable Hourly Ra~
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Principal ConsultMt
Systems Analyst 'II
Project Leader
Project Analyst I
Data Processing Operator
Computer Processirg
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$75.00/hour
$55.00/hour
$55.00/hour
$40.00/hour
$35.00/hour
$15.00/hour
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N. HOURLY BREAKDOWN BY PROJECT PHASE
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HOURL Y1 BREAKDOWN BY PROJECT PHASE
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PHASES
HOURS
A: Review Project Parame~ers 3
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B: Review City Plans I 4
C: Provide Process Orienta(tion Training 2
D: Document Current Pro~esses 40
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E: ! 19
Develop Improved Pr:+,ses
F: Prepare Process Narrati es 16
G: Document Employee and Department Requirements 16
H: Document Employee ~d Facility Support Requirements 5
I: Approve Space Requir~ments 4 e
J: Develop Relationship dhart 4
,
K: Develop Detail Layout I 36
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L: Develop Final Report 8
TOTAL
157
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V. PROJECT TEAM
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JAMES V. TENNESSEN
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PROJECT CONTRIBUTION:i
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Jim Tennessen has over tw~nty years of experience with military I insurance, utilities,
manufacturing, printing, grap~ic arts, medical, government and service organizations. His ability
to integrate business processe~ is used in successful project management, manufacturing and
office facility design, move p~anning, work simplification, office systems planning, warehouse
design, and organizational stufies.
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ACADEMIC AND PROFESSIONAL BACKGROUND:
Jim has a B.A. in Economks, an M.B.A. in Business Administration, and an M.S. in
Management. His professio~al associations include the International Facility Management
Association, Institute ofIndustTial Engineers, Material Handling Society, Institute of Management
Consultants, Council of Independent Professional Consultants, Minnesota Council for Quality,
Warehousing Education and Research Council and American Production and Inventory Control
Society.
EMPLOYMENT BACKGROUND:
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Ellerbe: conducted long tenh space planning studies; State of Minnesota: conducted data
processing studies; United S~tes Air Force: directed development of manning standards.
PROJECT ACCOMPLISHMrNTS:
· Developed process for per~onnel placement for governmental agency serving seven-county
metropolitan area. Shorteqed hiring cycle, improved coordination, and achieved better
understanding of overall placement process.
· Documented warehouse oPerations processes for an electric public utility. Study produced
flow charts and narrative Which streamlined dally operating processes, provided uniform
training material for waretouse personnel, and served as guidance for other locations.
· Developed 2,200 square fEt mail and distribution function for a major health maintenance
organization. Installed o~rating processes that resulted in improved operations and
reduced staffing needs. I~entified most appropriate equipment for processing mail and
distribution jobs. I
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· Developed prototype computer facility for Fortune 500 company to improve operating
processes, communicationl, scheduling flexibility and operating layout. Model included
computer room, warehouse and support areas totalling about 10,000 square feet.
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JOHN J. ULRICK
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PROJECT CONTRIBUTION:
John Ulrick has twenty years of data processing experience in application design,
programming, and technical and customer support, using large mainframe systems and
mini-computers at major local firms. As a programmer and consultant, he currently focuses
on personal computers as a business tool.
ACADEMIC AND PROFESSIONAL BACKGROUND:
John studied accounting and economics at North Iowa Community College, Mason City, and
has a Certificate of Data Processing. He is a member of the Independent Computer
Consultants Association.
EMPLOYMENT BACKGROUND:
1. C. System Inc.: as programming manager, established Information Center; National
Computer Systems: established Business Programming Department; International Multifoods
Corporation: designed order processing and sales reporting systems; Control Data:
tit programmed financial data.
PROJECT ACCOMPLISHMENTS:
. Analyzed needs of many small businesses, helped develop PC based systems for
controlling their administrative requirements, and provided daily technical assistance.
. Implemented complete corporate accounting system, order processing and sales reporting
systems and manufacturing control system for small manufacturing firm.
· Analyzed workflow requirements for a laboratory, identified management control
requirements needed to accomplish daily activities, and developed documentation manuals
to support system.
. Developed survey processing systems for local and national management consultant
companies. Surveys are usually given to client management teams before and after training
in a specific subject. System provides graphic and tabular pictures of training needs and
accomplishments.
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. Developed property tax analysis system for several local chambers of commerce. System
produced analyses of current tax structures based on tax data from 900 Minnesota cities,
and examined sources for new revenues including property values, incomes and actual
taxes paid.
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ROBERT J. ZEMAN
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PROJECT CONTRIBUTION~
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Bob Zeman is an experienced I project manager with knowledge of material handling,
maintenance and facility layo*t, and day-to-day workings of a warehouse. He has more than
20 years experience in integrating methods and procedures analysis, work simplification
studies and layout development and relocation planning.
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ACADEMIC AND PROFESSIONAL BACKGROUND:
Robert studied Engineering Technology at St. Cloud State College and has attended numerous
Material Handling, Plant Layout, Material Requirements Planning and Material Handling
Seminars.
Professional associations include membership in the American Institute of Industrial Engineers
and Material Handling Society.
EMPLOYMENT BACKGROUND:
Farm Credit Services: directed all maintenance, housekeeping, construction and security
operations; Tennant Comp~y: conducted material handling and engineering studies.
PROJECT ACCOMPLISHMENTS:
!
· Developed 30,000 square foot layout for warehouse, printing, mail room and computer
operation for national dept collection company. Developed manual processes required for
implementation of new 90mputer software programs.
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· Programmed and design~ 15,000 square foot corporate mail room to support two facilities
for national insurance cqmpany. Developed mail handling processes and conducted
feasibility study for installation of a selective vertical conveyor.
· Developed process forlomPleting ad orders or supplier of audio, video and personal
computer merchandize. educed data entry time, staffing level, rework, cycle time and
increased on-time ship ents, and quality of work.
· Improved processes for [order preparation, order entry, purchasing, receiving, picking,
shipping, billing and c~stomer returns system for importer and retailer of seasonal
merchandise. Study ind-eased personnel utilization, improved management control and
reduced operating costsl
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VI. REFERENCES
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REFERENCES
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METROPOLITAN WASTE <CONTROL COMMISSION
Mears Park Centre
St. Paul, Minnesota 55101
NORTHERN STATES POWER
PO Box 600
Monticello, Minnesota 5536~-0600
CONTROL DATA BUSINESS CENTERS
Box 0
Minneapolis, Minnesota 554~0
AVEDA
321 Lincoln Street NE !
Minneapolis, Minnesota 554113
ST. PAUL COMPANIES
385 Washington
St. Paul, Minnesota 55102
UNITED HEALTHCARE CORPORATION
PO Box 1459 I
I
Minneapolis, Minnesota 55140
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MEDTRONIC, INC. I
6972 Central Avenue NE I
Minneapol1s, Minnesota 55r2
LIEBERMAN ENTERPRISf', INC.
10801 Red Circle Drive 3
Minnetonka, Minnesota 55 43
,
!
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1 11
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Jean Erickson
612-229-2008
John Weyhrauch
612-295-5151
George Badges
612-853-6772
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Eric Brichta
.612-379-8500
Dave Block
612-221-7233
George Solnitzky
612-936-1978
Rodger McCombs
612-574-4343
Bob Poclaandt
612-945-3200
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MEMORANDUM
TO: Mayor and City Council
FR: City Coordinator
DA: April 16, 1993
RE: SIDEWALK IMPROVEMENT PROGRAM
During the workshop held on the sidewalk improvement program, it was suggested
that the City perform the work using "day labor" (Le., employ work crews on a
temporary basis to do the work rather than contracting). I have met with the
Public Works Director and have determined that the "day labor" system could be
used and in fact would result in a lower cost to the city/property owner.
What is recommended is that the City hire at least three (3) crews that are
qualified cement finishers (actually two finishers per crew) and to also obtain
the service of Minnesota Correctional Facility inmates (work release program).
The City would probably have to contract for the excavation work but would use
City forces to haul excavated material and any sand/dirt fill that would be
required.
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Unfortunately the laws associated with the use of "day labor" and the assessment
method for recovering the cost creates some problems. For example, Minnesota
statutes 429.041, Subdivision 2 states:
When it appears to the council that the cost of the entire work
projected will be less that $5,000 or whenever no bid is submitted
after proper advertisement or the only bids submitted are higher
than the engineer's estimate, the council may advertise for new bids
or without advertising for bids, directly purchase the materials for
the work and do it by the employment of day labor or in any other
manner the council considers proper. The council may have the work
supervised by the city engineer or other qualified person but shall
have the work supervised by a registered engineer if done by day
labor and it appears to the council that the entire cost of all work
and materials for the improvement will be more the $2,000.
Therefore, the City would have to advertise for bids (the work is over $5,000)
and then determine if the bids are higher than the engineer's estimate (?)
before proceeding with day labor. In other words, the City would have to follow
the same procedures (e.g., order feasibility study, prepare plans and specs,
conduct an improvement hearing, advertise for bids, etc) as is normally followed
for local improvements.
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It has been suggested that the City proceed under the nuisance ordinance which
would require sending notices to property owners ordering them to do the work
wi thin a certain time frame and the City would do the work if the property owner
did not comply. However, even though Mn Statutes allow for an assessment - up
to ten years - the obligation issued to pay for the work must be paid off within
two years (incredible!!).
Therefore, it would appe~r to be more practical (and efficient) to proceed with
the normal improvement pr! cess which would require notice to property owners and
associated public heari gs. The first action would be to order the City
Engineer to prepare a f asibility study which could be presented to the City
Council at the next meet"ng and we could proceed from there.
I can discuss this furth r with you at the meeting Tuesday.
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STILLWATER, MINNESOTA 04/20/93
SIDEWALK INVENTORY
COST/SF
$5.67
----------.
SHEET SIDEWALK REPLACE SW REPAIR SIDEWALK
NO. SEGMENT FROM TO LENGTH SCORE RECOMM. WIDTH PANELS AREA COSTS
--------.------------------------------------------------------------------------------------------------------------.
--------------------------------------------------------------------------------------------------------------------.
289 FOURTH ST S. WILLARD ST. W. PINE ST. 670 65 PR 5 150 3,750 21,262.50
282 WILLARD ST W. SO. SIXTH ST. SO. FIFTH ST. 410 71 PR 5 20 500 2,835.00
281 WILLARD STW. SO. FIFTH ST. SO. THIRD ST. 523 71 PR 5 44 1,100 6,237.00
299 SO. SIXTH ST. WILLARD ST. CHURCILL ST. 645 71 PR 4 27 432 2,449.44
5 FOURTH ST. MYRTLE ST. MULBERRY ST. 745 77 PR 5 17 425 2,409.75
427 CHERRY STREET FOURTH ST. THIRD ST. 365 78 PR 5 20 500 2,835.00
313 WILLIAM ST MULBERRY ST. MYRTLE ST. 883 79 PR 5 120 3,000 17,010.00
43 MARTHA ST. MULBERRY ST. OLIVE ST. 877 80 PR 5 36 900 5,103.00
40 HARRIET STREET MYRTLE ST. MULBERRY ST. 898 80 RE 5 35 875 4,961.25
410 * MYRTLE STREET OWENS ST. FIFTH ST. (WEST) 2285 80 RE 5 90 2,250 12,757.50
60 SECOND ST. LAUREL ST. LAUREL,511' NO. 511 80 RE 4 80 1,280 7,257.60
59 SECOND ST. LAUREL ST. MULBERRY ST 1006 81 RE 4 88 1 ,408 7,983.36
36 SIXTH. STREET S. MYRTLE ST. OLIVE ST. 586 83 RE 5 25 625 3,543.75
296 SIXTH ST S. PINE ST. WILLARD ST. 450 83 RE 5 100 2,500 14,175.00
280 SECOND ST S. E. WILLARD ST. 264'N.OF E.WILL 264 84 RE 5 30 750 4,252.50
1 * CHESTNUT STREET FIFTH ST. FOURTH ST. 366 84 RE 5 5 125 708.75
312 * GREELEY ST S. W. ORLEANS ST. W. CHURCHILL ST 1920 84 RE 5 5 125 708.75
321 NORTHLAND AVE. CROIXWOOD BLVD. 100 S'OF SUNRISE 2400 85 RE 4 23 368 2,086.56
426 CHERRY STREET FIFTH ST. FOURTH ST. 325 86 RE 5 50 1,250 7,087.50
277 WILLARD ST. E. SO. FIRST ST. SO. THIRD ST. 630 87 RE 5 60 1,500 8,505.00
291 * FOURTH ST S. E. CHURCHILL ST W. WILLARD ST. 647 88 RE 5 4 100 567.00
428 CHERRY STREET THIRD ST. SECOND ST. 353 88 RE 5 25 625 3,543.75
181 PINE ST W. S. GREELEY ST. S. HOLCOMBE ST. 1641 89 RM 5 200 5,000 28,350.00
406 * OLIVE STREET THIRD ST. SO. HOLCOMBE ST 1900 93 RM 5 120 3,000 17,010.00
406.1 OLIVE STREET SO. HOLCOMBE ST SO.MARTH ST. (E) 1900 93 RM 5 140 3,500 19,845.00
401 OLIVE STREET S. MARTHA (EAST) GREELEY (WEST) 1055 91 RE 5 120 3,000 17,010.00
430 LAUREL STREET OWEN ST. FOURTH ST. 2135 91 RE 5 180 4,500 25,515.00
431 * LAUREL STREET FOURTH ST. THIRD ST. 356 92 RE 5 20 500 2,835.00
286 SO. SIXTH AVE. LOCUST ST. E. CHURCHILL ST. 1068 92 RE 5 30 750 4,252.50
432 LAUREL ST. THIRD ST. SECOND ST. 329 92 RE 5 25 625 3,543.75
14 * FIFTH ST WILKINS ST. MAPLE ST. 1295 93 RE 5 175 4,375 24,806.25
62 SECOND ST. MULBERRY ST. LAUREL ST. 1010 93 RE 4 88 1,408 7,983.36
193 SO. FOURTH ST. E. CHURCHILL ST. E. ORLEANS ST. 1890 93 RE 5 55 1,315 1,796.25
310 * GREELEY STREET MULBERRY ST. LINDEN ST. 302 94 RM 5 20 500 2,835.00
9* FOURTH ST. STILL. ST.TO W. STILL. ST.TO E. 122 94 RM 5 20 500 2,835.00
PAGE NO.1
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STILLWATER, MINNESOTA
SIDEWALK INVENTORY
04/20/93
COST/SF
$5.67
SHEET
NO.
SEGMENT
FROM
TO
SIDEWALK REPLACE SW REPAIR SIDEWALK
LENGTH SCORE RECOMM. WIDTH PANELS AREA COSTS
=========================================:==========================================================================:
18 MARTHA STREET ELM ST. ASPEN ST. 360 94 RM 5 30 750 4,252.50
8.1 FOURTH ST. MAPLE ST. ASPEN ST. 974 94 RM 5 77 1,925 10,914.75
373 * GREELEY ST S. W. CHURCHILL ST OLIVE ST 1815 94 RM 5 20 500 2,835.00
33 EVERETT STREET MULBERRY ST. MYRTLE ST. 890 97 RM 5 30 750 4,252.50
32 EVERETT STREET LAUREL,250' SO. MULBERRY ST. 745 98 RM 5 15 375 2,126.25
30 EVERETT STREET LAUREL STREET LAUREL,180'SO. 180 99 RM 5 18 450 2,551.50
24 WILLIAM ST MAPLE ST. HICKORY ST. 360 99 RM 5 30 750 4,252.50
15 FIFTH ST. MAPLE ST. CHERRY ST. 710 100 RM 5 120 3,000 17,010.00
309 GREELEY STREET OLIVE ST. MYRTLE ST. 585 100 RM 5 7 175 992.25
31 * EVERETT STREET LAUREL,180'SO. LAUREL,250' SO. 70 100 RM 5 7 175 992.25
275 * CHURCHILL ST. HOLCOMBE ST. SO. SIXTH AVE. 2585 100 RM 5 1 25 141.75
208 * SIXTH AVE S. BURLINGTON ST. CHURCHILL ST. 874 100 RM 5 20 500 2,835.00
411 MYRTLE STREET FIFTH ST. (WEST) THIRD ST. 725 100 RM 6 12 432 2,449.44
----------.
----------.
* INDICATES CONTACT OWNER $358,502.76
COST BASED ON:
$2.00/SF REMOVAL
$2.00/SF CONSTRUCT
\- $1.00/LF SOD
PLUS 35%
PAGE NO.2
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STILLWATER, MINNESOTA
SIDEWALK INVENTORY
04/20/93
SHEET
NO.
SEGMENT
FROM
TO
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COST/SF
$5.67
SIDEWALK REPLACE SW REPAIR SIDEWALK
LENGTH SCORE RECOMM. WIDTH PANELS AREA COSTS
====================================================================================================================:
E. WILLARD FIRST STREET SECOND STREET 300 5 60 1,500 8,505.00
E. WILLARD SECOND STREET THIRD STREET 130 5 26 650 3,685.50
E. WILLARD THIRD STREET FOURTH STREET 200 5 40 1,000 5,670.00
E. WILLARD FOURTH STREET FIFTH STREET 175 5 35 875 4,961.25
ELM STREET WILLIAM STREET MARTHA STREET 300 5 60 1,500 8,505.00
ELM STREET FOURTH STREET FIFTH STREET 110 5 22 550 3,118.50
----------.
----------.
$34,445.25
GRAND TOTAL $392,948.01
PAGE NO.3
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r illwater
"~ - - - ~
--- -~
THE BIRTHPLACE OF MINNESOTA J
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: CITY COORDINATOR
DATE: APRIL 13, 1993
SUBJECT: PROMOTION FOR R I CHARD NORDQUIST TO LICENSED
SEWER MAINTENANCE WORKER
Richard Nordquist recently met the requirements for
certification as a Wastewater Facility Operator, Class
S-B. Pursuant to the IUOE Local 49 Labor Agreement,
Richard is to receive a monthly payment of $50.00 for
obtaining the S-B license. In addition to the monthly
payment, Richard was to be promoted to Licensed Sewer
Maintenance Worker (see attached Resolution No. 92-41)
upon receiving the license.
Therefore, I would recommend the adoption of the attached
resolution promoting Richard Nordquist to Licensed Sewer
Maintenance Worker effective January 22, 1993.
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
RESOLUTION NO. Cf3 - 73
Promoting Richard Nordquist to Licensed Sewer Maintenance Worker
and establishing compensation for Class S-B License.
BE IT RESOLVED by the City Council of the City of Stillwater that effective
January 22, 1993 Richard Nordquist shall be classified as a Licensed Sewer
Maintenance Operator., and shall in addition to the salary and benefits
appropriate for the aforementioned classification, receive a sum of $50.00 per
month for having obtained a Class S-B Wastewater Treatment License. Said
compensation for the Cl~ss S-B license shall not be used to calculate overtime
pay, longevity payor !any other premium pay and shall be paid only as long as
Richard Nordquist retains the S-B license and is assigned to the Sewer
Maintenance Department.
.
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RESOLUTION NO. 92-41
CONTINGENCY PROMOTION OF RICHARD NORDQUIST
AS SEWER MAINTENANCE WORKER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that
the promotion of Richard Nordquist as Sewer Maintenance Worker is contingent
upon his obtaining a Class SB Waste Water Maintenance Operator's License and
shall have final approval at that time.
Adopted by the Council this 4th day of March, 1992.
;)ad;
} /1/ V---J ' ,- I
ATTEST: V '-' '-~C"') ~t U '-..:)L-t- J~'k-'
pTY CLERK (/
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MINNESOTA POLLUTION CONTROL AGENCY
WASTEWATER TREATMENT FACILITY OPERATOR CERTIFICATE
%isd~.s'.Jo:rpe:tfi{t I,' t/iat
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CHAR"n '~;l;\'k"':'i"'~>"I.rl\:ll'riD'ri'Q" (J'I'ST
R I '. b ' ~.:" 'B~ '.' "::~I:~~;~~~~~ ~~~~~~.qj~' ,v!:-. '.
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. '"'Ji: ""..f t."",...Y':~}~'~ j :to }..t~~-(I. fJ'\.r"~-"",; ",. t
(.~~:.:'-,~.. '~'r~:.j1.'~':'~'\\>; r,.~,.,/..{~..~:,.?"~~,:,,, .~, -:i;t;l!h'1\':~'1:' ;.,-j ",
-- -- - ~" .... - ~"""~~~~iE: ('j.~.-r-...~~~,~ /,"-:!t:-~ .Y:).... t~ <oJ I~~~.l. ~"" "" I: ~ \ ,
lias fu{fi/f#if/li~~'.r~'q4f~eJiJ1:~\~~Jiij1i::~e~tification as a
,~: ..~" _ ." ....:'1. -,i... .;:,~,....:t,'r~.\\.: . .. .~:,.::\",,'~:';-"'~',t'~''''~'' }.-}:: :v'>l;~.~:r'." :'.::.':',?-\\.'....i ~ I. ";'; \,:" t,;:.,' .' "
wastewater;tf~'4tlft#~~tf4fJ€t!~:~qp,~'r4ior.in..accqraance witli
r-' .~, .><:"'!';':~ ;~.,,). -. ;':""~':'.":'-"':'..- r h,' ..,;,;....'~:\,~'::,'.~.. ':;, .;"l-.J..,....';. . ~,.,., :,' ',:,. ',:i"
tfie rovision:.i):if~iii/f#Jqt~~Std:tyJ~~;Se.ctiojj<J15. 71 - 115.82.
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f{1 po~_ \f#,~t~e'c~1iJt!ff~,'{~~f~Jj~(i!fJ~~~~{~,~ffJ;:~te~..~ ~pp {y
ana Wastewa.tefj9):~at1fif4t~:;QP~f.aio..f}C~#ifi~a#on Counci~
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tlie a6(/pey~-',t~f~efJ,~;#~,ffi:~rl~:~~.~~~~ffiffArft~~(l(ii' erate a
. ,:t;,lJr $' . f.i -"'~(t,.;.;, ~" '...~.;:'i,:"-,,.,.,,~/M'lI>,~~";,'. :iY~) ,~. <,'<, \"",,; 'P
crass $..':;::~~~tw3J.t~WJate1Jrit~~rililntfaciCi .
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Certificate 9{p.
5827
MARCH 22J 1993
JULY 1J 1996
tJJate Issue!
Commissioner
tJJate 'ElQ'ires
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22.9 The Employer shall pay a longevity bonus on the first payday in
December according to the following monthly longevity pay schedule:
Years of Service
5
10
IS
20
Chief Mechanic
58.00
116.00 175.00 209.00
Mechanic
57.00
114.00 170.00 205.00
Mechanic Helper
55.00
110.00 164.00 198.00
Parkkeeper
57.00
114.00 170.00 205.00
Jr. Parkkeeper
55.00
110.00 164.00 198.00
Licensed Sewer Worker
57.00
114.00 170.00 205.00
Jr. Sewer Worker
55.00
110.00 164.00 198.00
Heavy Equipment Operator
57.00
114.00 170.00 205.00
Light Equipment Operator
55.00
110.00 164.00 198.00
Laborer/Maintenance Worker
40.00
79.00 118.00 142.00
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The longevity pay bonus shall be equal to the number of months the
employee was eligible to receive longevity pay times the scheduled
amount. If an employee becanes eligible to receive longevity pay
for only a portion of a month, the longevity pay for that month shall
be determined by dividing the monthly longevity pay py the number of
actual working days in the mon'Lh.
22.10 Any employee who is currently assigned to the sewer department and
who has a current Class SB Wastewater Facility operator license shall
receive a monthly payment of $50.00. Said monthly payment shall not
be used to calculate overtime pay, longevity pay, holiday payor any
other type of premium pay, shall be paid only to employees currently
assigned to the sewer department and shall cease upon revocation or
expiration of the Class SB License.
22.11 Employees employed by the employer on a seasonal or temporary basis
for not more than 120 work days per calendar year either in a full
time or part time capacity (rrore than 14 hours per week) will be paid
at a salary to be determined by the Errployer for the term of their
employment. Such employees will not be eligible for any benefits
under this agreement except those which rray be required by law or
those which are specifically outlined below.'
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Sewer Department -
~Licensed Sewer Maintenance Worker
Junior Sewer Maintenfuice Worker
Laborer/Maintenance Worker
14.90
14.36
10. 46
Street Department -
Heavy Equipment dperator
Light Equipment Operator
Laborer/Maintenance Worker
14.90
14.36
10.46
22.2 Employees required td operate the following equipment shall be
considered as Heavy Equipment 098rators:
Motor Patrol, do~er, pick-up, sweepers, crawler-type tractors
(over 30 H.P.), ~bber-tired front-end loaders (over 30 H.P.),
4 wheel drive trucks, hydraulic back hoes, bucket rrachine and
sewer vactor/rodder.
22.3 Employees required td operate the following equipment shall be
considered as Light Equipment Operators:
22.4
22.5
22.6
Brush chipper, rubber tired farm tractors (under 30 H. P. ), power
driven mowers, diistributors, single-axle trucks with snow plow
attachments and trucks (all types except four wheel drive).
Employees who are required to work at a higher classification shall
receive the rate of Pay for the highest classification for the hours
assigned to the hightr classification.
Employees who are r~ired to work fifty percent (50%) or rrore at a
higher job classific tion in a calendar year shall be eligible for
re-classification.
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All new employees hi~ed after January 1, 1985 may be classified at
the sole discretion qf the Employer as Laborer/Maintenance Workers
and shall receive wo~king out of classification pay for those hours
assigned to cperate ~uipment listed in Section 22.2 and Section
22.3 of this articleJ
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twent~-siX (26)
be pr~vided for
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22.7 There shall be
pay periods each year.
22.8 Uniforms shall
employees for outside work.
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Minnesota Pollution Control Agency
Celebrating our 25th anniversary and the 20th anniversary of the Clean Water Act
February 4, 1993
Mr. Richard L. Nordquist
14076 - 53rd Street North
Oak Park Heights, Minnesota 55082
Dear Hr. Nordquist:
It is a pleasure to inform you that you have passed the vritten examination for
vastevater facility operator, Class SB. Your score vas 79%.
You viII be certified, and receive your certificate, upon receipt of the $15.00
certification fee and a copy of this letter, subject to approval by the ~ater
Supply and ~astevater Treatment Operators Certification Council. Please note
that the $15.00 previously submitted vas for the examination only.
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The certification fee, made payable to the State Treasurer, should be mailed
to:
Supervisor, Operations Unit
Municipal Section
Vater Quality Division
Minnesota Pollution Control Agency
520 Lafayette Road
St. Paul, Minnesota 55155-4194
You are to be commended for the interest that you have shovn.and the effort
made to meet the requirements for certification. If you have any questions,
plea~e contact me at (612) 296-7209.
Sincerely,
Q?~v'tJ-dJ 0 ~J!/y;led f
Russell G. Degerstedt
Operations/Training Unit
Municipal Section
Vater Quality Division
RGD:mbo
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520 Lafayette Rd.; 51. Paul, MN 55155-3898; (612) 296-6300; Regional Offices: Duluth. Brainerd. Detroit Lakes. Marshall. Rochester
Equal Opportunity Employer. Printed on Recycled Paper
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TH~IRTHPLACE OF MINNESOTA i)
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: ANN PUNG-TERWEDO, CITY PLANNER
DATE: APRIL 13, 1993
SUBJECT: HISTORIC TERRITORIAL PRISON SITE REUSE STUDY
Background:
In January and again in March, an ad hoc group of individuals met to discuss
the Historic Territorial Prison Site, its present condition and possible
future uses. The attached memo to the Mayor describes who was involved and
what was discussed at the meetings. The group concluded that, due to the
development pressure along North Main Street and the concerns about the
preservation of the Territorial Prison Site, a reuse study should be conducted
in order to evaluate the historic resources of the site, aid in preservation
of those resources, identify potential uses and costs for reuse. A reuse
study can be used as a marketing tool for sale of the sites and a tool for
preserving site resources. The Minnesota Historic Society Preservation Office
has conducted reuse studies on a cost-share basis with local governments.
Britta Bloomberg, Director of the Preservation Office, estimates the study
would cost approximately $8,000. They would fund 50% ($4,000) of that study
with a local match of $4,000. The Planning Department has not budgeted for the
reuse study.
Roberta Opheim, representing the group, reviewed the historic resources of the
prison site with the City Heritage Preservation Commission at their meeting of
May 3rd. She also discussed the concerns about the site and its future. The
Heritage Preservation Commission strongly supports the reuse study. They feel
the site should be preserved and could be threatened with the increased
development along North Main Street. (The prison is on the National Register
of Historic Places.)
What is a Reuse Study?
A reuse study identifies the historic attributes of a building or site. It
gives an overview on which historic resources should be preserved. These
resources could be architectural elements, structural systems or even
archeological sites. The study then identifies appropriate uses for the
building and/or site. The reuse study concludes by estimating costs for the
rehabilitation of the historic structures.
This reuse process and report is a pro-active way of identifying appropriate
uses for an historic property. It can also be used as a marketing tool by the
owner for potential development. The goal of the study is to preserve our
history and find an economically viable use for site and structures.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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Historic Territorial Prison Site Reuse Study
Page Two
Recommendation:
The Heritage Preservation Commission supports the reuse study. They
recommend that the City of Stillwater enter into an agreement with the
Minnesota Historic Society for the reuse study. The approximate cost to the
City of Stillwater would be $4,000. (Some of this amount would be accounted
for by Staff time.) ,
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MINNESOTA HISTORICAL SOCIETY
April 12, 1993
Ms. Ann Pung-Terwedo
Stillwater Heritage Preservation Commission
Stillwater City Hall
216 North Fourth Street
Stillwater, MN 55082
Dear Ann:
I wanted to take this opportunity to express again our office's interest in participating in
efforts to find a suitable long-term use for the Territorial Prison. The prison was identified
as a priority property through the SHPO annual planning process in 1990, and we are pleased
to see the growing interest from so many different fronts in preserving a property of such
significance to the community and the state.
As I indicated at the March 10 meeting of the ad hoc Territorial Prison task force, our office
sets aside a small amount of federal funds each year to conduct reuse studies for threatened
or under-used National Register properties. It has been our experience that such studies,
completed in partnership with the local unit of government, public agency, or other
nonprofit, have identified viable reuse options for properties while strengthening the local
commitment to bringing about successful reuses. The initial investment in terms of time and
resources is modest in comparison to the long-term value of a property's reuse in the
community. Our 1993-4 budget would allow matching funds up to $4,000 for the Territorial
Prison.
While CLG funds have been used in the past to conduct reuse studies, these funds are
separate from the CLG grant funds and are administered entirely outside the CLG grant
program. Generally the studies are completed under a cooperative agreement that is similar
to a CLG grant agreement in terms of the fiscal management of the project. Conducting a
reuse study would be a very responsible first step in exploring options for the prison site.
I would be happy to discuss this possibility with you. Please do not hesitate to contact me if
you have any questions.
Sincerely,
1\ " 0.
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\/VlA/L ~{_ .{jJ L l' - L'-L)(.
Britta L. Bloomberg ( \
Deputy State Historic Preservatio~ Officer
cc:
Charles Nelson, MHS Historical Architect
345 KELLOGG BOULEVARD WEST / SAI'iT PAUL, MINNESOTA 55102-1 <)06/ TELEPHONE: 612-296-6126
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THE BIRTHPLACE OF MINNESOTA J
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MEMORANDUM
TO:
FROM :
DATE:
MAYOR HOOLEY
ANN PUNG-TERW~DO,
MARCH 12, 199~
(, ~
PLANNER \\)..l
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SUBJECT: MINNESOTA TERRITORIAL PRISON TOUR AND MEETING
Background:
The group of individuals who are interested and concerned about the future of
the old Territorial Prison Site met Tuesday, March 10th. The group toured the
site, then met at the Warden's House for a lunch meeting. The group consisted
of:
Tony Anderson, Natibnal Park Service
Ian Stewart, Deputyi Director, Minnesota Historical Society
Britta Bloomberg, ~ead of Historic Preservation, Minnesota Historical
Society i
Betsy Doerman, Site, Manager, Minnesota Historical Society
Charles Nelson, State Historic Architect
Orville Pung, Commissioner of Corrections e
Gary Laidig, Senator
Mark Holsten, Repre~entative
Roberta Opheim !
Jack Tunheim, Residient, Assistant
Marlene Workman, Hi~toric Courthouse
Joan Dan i e 1 s, Cur at!or, Warden' sHouse
Steve Russell, Com~unity Development Director
Ann Pung- Terwedo, C~. ty Pl anner f -.
Discussion .
The group toured th Main Industrial Building on the Prison Site. This
building, constructed during the 1880's was used by the prison and various
outside private companies for manufacturing purposes. The building is in good
structural condition; however, the roof is in need of major repairs and is
causing interior damage to portions of the third floor.
Roberta Opheim updat~d the group on Maple Island's present use of the Prison
Site and their futur~' plans for the dairy business. The Prison Site is
presently used to sto e products for the milk processing plant on Main Street.
The School District lso uses the rear portion of the building for a bus
garage. .
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Maple Island has ind~cated there present processing portion of the business
may no longer be appropriate for Downtown Stillwater. However, the business ~
would like to keep t~eir offices in Stillwater. There has been no specific ..
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CITY HALL: 216 NORTIH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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plans for any change in the function of the dairy business at this time. This
~ could change in the next six months.
Tony Anderson discussed the National Park Service's Center in the Stillwater
area. Orville Pung indicated the prison is an important site to the State of
Minnesota because it was the first prison before Minnesota became a State.
Joan Daniels added that she has had private developers at the Warden's House
Museum asking questions about the prison site.
The group has identified the following issues regarding the Prison Site:
1. The Industrial Building on the Prison Site is presently in good
structural condition; however, if major repairs are not conducted on
the roof and the other areas, the building could be in danger.
2. There has been interest in the building by private developers. The site
could be threatened.
3. The site is an important landmark to the City of Stillwater, the State
of Minnesota and the Federal Government because of its significance as
a Territorial Prison established in 1853. There may be Indian
archeological artifacts on the site.
4. The National Park Service is looking for a Visitor's Center in the
Stillwater area.
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Britta Bloomberg, Head of Historic Preservation at the Minnesota Historical
Society, felt the Prison Site is an important site to the State of Minnesota.
The Historic Preservation Office is willing to match funds for a reuse study
of the site. The study would identify the historic significance of the site,
why the site is threatened and identify future uses of the property. This type
of study can be a useful tool for a community and the property owners. Ms.
Bloomberg felt a study of this type would cost approximately $8,000.00. The
Minnesota Historical Society is willing to participate in funding the study.
Committee Recommendation: r
The Committee is recommending a reuse study be conducted of the site. The
total costs of the project will be $8,000. The Committee further recommends
the City of Stillwater and the Minnesota Historical Society share equally in
project cost.
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THE BIRTHPLACE OF MINNESOTA ~
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTO~
DATE: APRIL 15, 1993
SUBJECT: REQUEST BY ERICKSON POST FOR A RIGHT TURN
ACCESS FOR VEHICULAR INGRESS AND EGRESS TO
A COMMERCIAL PROJECT SITE ALONG COUNTY ROAD #5
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Background:
The Council has received a request from Erickson Post for
permission from the City to be relieved of a condition of
approval that was placed on that site when the project
site was subdivided. The condition required all access to
the Erickson Post site be off Orleans Street. This was due
to the congested traffic conditions on County Road #5 and
hazards the driveway off County Road #5 would create.
Washington County Public Works agreed with this condition
and have permit authority over access to County Road #5.
If County Road #5 is improved with a median to protect
against left turns, right turn only access could be
controlled to the site.
City Staff has discussed Erickson Post's request with the
County and they feel the proposal is acceptable as long as
County Road #5 is upgraded and a median is constructed
preventing left turns. This request has been referred to
the City Traffic Engineer and Washington County. No
comments have been received as of this date.
Recommendation:
Approval of request to allow right turns off of County
Road #5 for Erickson Post site subject to County Road #5
being improved with a median to prevent left turns.
Attachment:
Erickson Post letter - April 9, 1993
Traffic Report.
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CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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ERICKSON POST, INC.
SPRINT GAS & GROCERIES
6118 Osgood Avenue North -Stillwater, Minnesota 55082
Phone (612) 439-3399'"
FAX (612) 439-3400 ..
9 April 1993
Mayor Hooley and Members the City Council, Planning Commission, and Staff:
City of Stillwater
216 North Fourth Street
Stillwater, MN 55802
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RE: Request For City Re~iew and Approval of a Right Turn In - Right Turn Out Only Driveway
on County Highway $ as part of the development of a proposed Erickson Post neighborhood
commercial center"f in conjunction with the proposed 1994 llighway 5 improvements.
Dear Mayor Hooley and Me~bers of the City Council, Planning Commission, and Staff:
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We are currently worldng on ~ proposal for the redevelopment of our property located in the northeast
quadrant of the intersection or County Highway 5 and W. Orleans Street. This project will include the
redevelopment of our existing Erickson Post property and will also incorporate a one acre parcel to the
north that was acquired from the HRA.
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After operating a successful existing facility on this site for many years, we are well aware of the
challenges facing us in the d~elopment of this proposed center. 'Ib facilitate the preliminary planning
and design of this project, wel have fonned the following development team.
Erickson Post, Inc.
Richard Zimmennan
Andrew 1. Kass
Developer
Erickson Post, Inc. WIll seNe as the project developer and will be responsible for arranging
financing, securing tenants and coordinating the project team.
,
Dahlgren, Shardlo~ and Uban, Ioe.
John W. Shardlow, A~CP
Wallace L. Case, AStA
To address the plannipg, site design and landscaping issues, we have added Dahlgren,
Shardlow and Uban, ptc., Consulting Planners and Landscape Architects to our team. They
have helped us with ~ review of the planning and background considerations as well as
assisted us in preparing the preliminary plans. A copy of the existing conditions plan and our
current preliminary concept plan are included.
Project Planners
Landscape Architects
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Erickson Post, Inc.
Request For Access Review & Approval
9 Apri/1993
Page 2
Hogenson Associates
John J. Hogenson, President
Motor Fuels/Convenience
Commercial Consultant
We have also retained Hogenson Associates to address the motor fuel station issues. He has
provided assistance in reviewing the planning and traffic issues and in preparing the
preliminary motor fuel station / convenience store plans.
Benshoof, Associates
James A. Benshoof, PE
Transportation
Engineer
After operating a business at this location for so many years, we are well aware that access
and traffic is a major issue in the development of our proposal. To identify and address any
traffic and access issues, we retained Benshoof & Associates, Transportation Engineers and
Planners. Copies of their study have been submitted with this request.
We believe that we have assembled a first rate team and together we have completed a great deal of
preliminary planning and design work. From that work we are convinced that our development can
succeed at this location and that upon completion our proposed center will provide a valuable
neighborhood service and be an asset to the community.
PROJECT OVERVIEW:
Our preliminary plans call for the removal of the existing Erickson Post Station and subsequent
construction of a new high quality neighborhood scale commercial center. At this time we anticipate
that this center will include a new Erickson Post Convenience Store / Motor Fuel Station (4,000 st)
with a car wash, a small commercial building (8,200 st) with neighborhood oriented uses, and a
branch bank (2,800 st) with drive-up tellers and an Automated Teller Machine. The businesses that
will be located in this center will be selected to provide service to the local neighborhood market and
needs.
As long time residents of Stillwater, we recognize that County Highway 5 serves as one of the major
entrances into the City and we understand that the quality and appearance of our proposed
development will be an important part in establishing and maintaining the character and image of this
entrance corridor.
Our proposal will result in the development of a small commercial center that will feature architecture,
site improvements and landscaping that will be carefully designed to reflect the scale, materials and
residential character of the neighborhood. We intend to work closely with the City to ensure that the
design of our center represents the community's aesthetic values and standards.
The project will also be designed to accommodate the community's proposed system of walkways and
trails and we have included a public trail along both County Highway 5 and W. Orleans Street In
addition to serving as an important part of the overall community trail system, this trail will provide
the surrounding area with a safe bicycle and pedestrian access to our neighborhood center.
Erickson Post, Inc.
Request For Access Review & Approval
9 April 1993
Page 3
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ACCESS:
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As proposed, our project depe,ds on two drives on W. Orleans Street and a right turn in - right turn out
drive on County Highway 5 tOlprovide needed access to the project circulation drives and parking
areas. These access points are shown on the attached preliminary plans. The project will include
approximately 83 parking spaqes (10 at the pwnps).
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This site is relatively small (3.04 acres), long (approximately 700-feet of frontage on County Highway
5) and narrow (155-feet wide in the northern end). The small size in combination with the long
narrow shape makes designing and developing a neighborhood center with good access and
circulation very challenging. A business located in northern end of the site will be too far from W.
Orleans Street to be convenie!1 y and efficiently served by the internal circulation drives as the only
means of access. Without acce s to and from County Highway 5 the northern end of the site becomes
isolated and the types of busin sses that will work there will be limited to those that do not require
good access. In addition with . ut a right turn in - right turn out County Highway 5 access, all the
traffic generated by the center ~ill be funneled to W. Orleans Street and the W. Orleans Street /
County Highway 5 intersectioJ!1.
TRAFFIC STUDY:
Based on their analysis, Benshoof Associates concluded that a right turn in - right turn out access to
County Highway 5, in conjunr.'tion with the widening of the highway and the addition of a raised
center island, would meet app priate safety standards and would not cause any significant adverse
traffic impacts. They recomm nd the right turn in - right turn out access as shown on the included
preliminary concept and state ~at in addition to serving the development such an access would also.
reduce traffic coniestion and ~ase traffic flow both at the proposed W. Orleans Street access
driveways and also at the Coulllty Hiehway 5 I W. Orleans Street Intersection.
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Benshoof Associates also con~luded that two project access driveways are needed on W. Orleans
Street to adequately selVe the proposed center and that if located and designed with sufficient queuing
distance, as shown on the preliminary plans, they will accommodate the traffic without any adverse
impacts.
We suggest that improving the!. safe and efficient operation of the W. Orleans Street / County Highway
5 intersection and the drivewa s needed to adequately serve our proposed development is in
everyone's best interest and w 11 be a significant benefit to the entire area and overall community.
REQUESTED ACTION: i
We propose to delay the devel~pment of our site to generally coincide with the reconstruction of
County Highway 5 (programie. for 1994). We believe that building our project at the same time the
highway improvements are co tructed will benefit everyone involved or affected by the construction.
A single construction period . ill shorten the duration of any construction interruptions or impacts, and
will minimize coordination pr~blems resulting in better more efficient projects.
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To develop our site and the hi~hway project concurrently will require cooperation, clear
communi~ation, and careful C10rdination of both the preliminary planning and later design and
constructIOn stages.
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Erickson Post, Inc.
Request For Access Review & Approval
9 Apri/1993
Page 4
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Based on this need for early coordination, we respectfully request that the City review and approve a
right turn in - right turn out only access as shown on the attached plan. This approval would be
contingent upon the development of a four-lane divided County Highway 5 with a raised median at
that location and with the detailed design to be reviewed and approved by the City Engineer and
County Highway Engineer.
The prior approval action for the lIRA parcel that is now part of our site included a stipulation
prohibiting access to and from County Highway 5. As it now stands, the County will not even
consider our proposed right turn in - right turn out with the access restriction or stipulation in effect.
According to City Staff, that stipulation was added to avoid an unsafe access to the existing two-lane
two-way non-divided highway. Current County Plans call for the construction of a four-lane divided
highway with a raised median along our frontage and based on the findings of our Transportation
Engineer, we suggest that the existing stipulation will no longer be appropriate and should be removed
to allow the development of this access as previously discussed.
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Action by the City to remove this stipulation and to support the development of such a right turn in -
right turn out access is important to the success of our project and to the future operation of W.
Orleans Street and the County Highway 5 I W. Orleans Street intersection.
In conclusion, we have briefly described our proposal and the access issues and implications that have
been identified. We believe that our proposal will present the City with an excellent opportunity to
add an updated motor fuel station, a well designed neighbomood center and will improve the traffic
operations of a major intersection at the same time.
We are anxious to meet with you and are confident that after you have learned more about our project
you will share our enthusiasm for its potential. We look forward to meeting with you and to working
cooperatively with you in the development of a project that will serve the residents of our community
for years to come.
Sincerely,
ERICKSON POST, INC.
~/MJtrJ
'InennjPresidenl
A~ -:r, KCW4--
Andrew J. Kass, Secretary Treasurer
Enclosures
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Existing Conditions e
Erickson Post Inc. .-
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Source: Brut'C A. Fulll. It ^nUl:. 12/8/"'2
Stillwater,
Minnesota
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SUMMARY
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. Commercial Buildings 15,000 SF ( .34 AC) 11.3 %
Open Space 45,309 SF (1.04 AC) 34.2 %
Walks and Trails 8,390 SF ( .20 AC) 6.4 %
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Parking and Drives 63,723 SF (1.46 AC) 48.1 % I
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Total Site Area 132,422 SF 3.04 AC "
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Parking 73 Spaces I
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10 Spaces At Pumps I
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Total Parking 83 Spaces,
City Trail
Commercial
%8.200 GFA
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Erickson Post
%4.000 GFA
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Ol'leans - - Stree~;//
PRELIMINARY CONCEPT A
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March 19,1993
_TH
Erickson Post Inc. . -
So.fee: Bruce A. FolIl II. Auo('. 12/11/92
"'.,lIillllua CCnlltl7 Preliminary Pin. 319)
Stillwater,
Minnesota ~~r.r:::~,
City Trail
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Branch Bank
:t:2800 GFt>.
commercial
:t:8.200 GFt>.
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Er\ckSOn post
:t:4.000 GFt>.
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PRELIMINARY CONCEP'f A
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LANDSCAPE ~.~, ",'.
Erickson post Inc. ·
Stillwater, Minnesota ~
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BENSHOOF & ASSOCIATES, INC.
TRANSPORTATION ENGINEERS AND PLANNERS
7301 OHMS LANE, SUITE 500/ EDINA, MN 55439/ (612) 832-9858/ FAX (612) 832-9564
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April 5, 1993
REFER TO FILE: 93-05
MEMORANDUM
TO: Richard Zimmermar'Nlnd Andrew J. Ka. SS'Jtc kson Post, Inc.
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FROM: James A. Benshoot and Dennis L. Hansen
RE: Traffic and Access Study for Erickson Post, Inc. Proposed Development at
County Highway 5 and W. Orleans Street in City of Stillwater
PURPOSE AND APPROACH
This memorandum is to present our analysis and findings regarding traffic and access
implications of the Erickson Post, Inc. proposed development in the northeast quadrant
of County Highway 5 and W. Orleans Street in the City of Stillwater. Our analysis has
focused on two principal issues regarding traffic condition and roadway access for the
proposed development:
· Traffic engineering feasibility to provide a right turn in - right turn out only
driveway on County Highway 5
. Development of basic guidelines for access to and from the development site
To accomplish the preceding purpose, we have completed the following work tasks:
1) Collected pertinent background data including the site plan for the development,
property boundaries, aerial photos, roadway as-built plans, existing and
projected traffic volumes, roadway functional classifications, and planned
roadway improvements.
2) Prepared peak hour development traffic forecasts for a scenario with a right turn
in - right turn out only driveway on County Highway 5.
3) Analyzed the feasibility of right turn access on County Road 5 and developed
conclusions.
4) Analyzed the location of driveways from the development site to W. Orleans St.
and developed conclusions.
5) Prepared the memorandum report to document the traffic and access analysis
and conclusions.
Mssrs. Zimmerman and Kass
-2-
April 5, 1993
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-BACKGROUND
The proposed Erickson Post, Inc. development is located in the northeast quadrant of
the Washington County ijighway 5 and W. Orleans Street intersection in the City of
Stillwater. The proposedi development site and surrounding street system are shown in
Figure 1. .
County Highway 5 (Still~ater Boulevard) is a two lane, two way roadway running
northeast and southwest on the west side of the site. This roadway is functionally
classified as a minor arterial and carried a 1990 average annual daily traffic volume
(AADT) of 8,800 vehicles. Bordering the south side of the proposed development is
W. Orleans Street. W. Orleans Street is a four lane facility functionally classified as a
collector. The intersection of County Highway 5 and W. Orleans Street is currently
controlled by a stop sign stopping W. Orleans Street. County Highway 5 traffic flows
freely.
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Washington County is pl~nning a reconstruction project on County Highway 5 between
the limits of T.H. 36 andl Croixwood Boulevard in the City of Stillwater. This project
includes the segment of County Highway 5 adjacent to the Erickson Post, Inc.
development site. The p~oject is programmed for construction in 1994 and would
provide a four lane divid4d roadway with paved shoulders and a raised median island.
The raised median island ,would be of sufficient width to allow for the introduction of
left turn lanes at street intersections. Washington County plans to install a traffic signal
at the County Highway 5 and W. Orleans Street intersection when a traffic signal
warrant is identified. This device may be installed with the 1994 construction project if
warrant criteria is met.
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The proposed Erickson Ppst, Inc. development consists of a 2,800 square foot drive-in
bank, a 8,200 square foo~ commercial center, and a 4,000 square foot convenience
store (with ten gas pump ~tation and a car wash). A proposed site layout and access
plan has been developed ,nd is shown in Figure 2. This plan proposes three points of
access to the site. The fitst is a right turn in - right turn out only driveway on County
Road 5. The other two driveways provide access to W. Orleans Street.
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TRAFFIC FORECAST~
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Based on the proposed E~ckson Post, Inc. preliminary development plan, site
generated traffic forecasts were prepared. Trip generation volumes for the p.m. peak
hour (typically 4:30-5:30 p.m.) were calculated and are shown in Table 1.
Land Use
TABLE 1
\ TRIP GENERATION VOLUMES
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Size
PM Peak Hour
In Q.y1 Total
Drive-In Bank 2,800 s.f. 43 44 87
Commercial Cent~r 8,200 s.f. 63 63 126
Convenience Stor~ 4,000 s.C. 74 68 142
Total I 180 175 355
Directional distribution 0 the generated trips was based on the population in the
surrounding Stillwater ar . For the drive-in bank facility, it was estimated that
primary trips would acco nt for 85 percent of the trip distribution and pass-by trips for
15 percent. These perce tages were derived from the publication Trip Generation, 5th
Edition, Institute of Tran portation Engineers, 1991.
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APPROXIMATE
SCALE
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o 300'
ERICKSON POST, INC.
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ERICKSON POST, INC.
.- DEVELOPMENT SITE
W. ORLEANS ST.
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TRAFFIC ANALYSIS FOR
PROPOSED COMMERCIAL
DEVELOPMENT AT
COUNTY HIGHWAY 5
AND W. ORLEANS ST.
FIGURE 1
PROPOSED
DEVELOPMENT SITE
OD BENSHOOF & ASSOCIATES, INC.
V TRANSPORTATION ENGIMEEI\S AND PlAHHEI\S
NOTE: SITE PLAN PREPARED I
~~..r~~~g~EN, SHARDLOW ANq
city TraU
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(J,I,'ans Strrd
APPROXIMATE
SCALE
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ERICKSON POST, INC.
TRAFFIC ANALYSIS FOH
PROPOSED COMMERCIAL
DEVELOPMENT AT
COUNTY HIGHWAY 5 AND
W. ORLEANS S1.
FIGURE 2
PROPOSED SITE LAYOUT
AND ACCESS PLAN
BENSHOOF & ASSOCIATES INC
TRANSPORTATION AND LAND USE Cotl';ljLTAN1~
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Commercial
:1:8,200 GFA e
Erickson Post
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Mssrs. Zimmerman and Kass
-5-
AprilS, 1993
e Drive-in bank trip distribution assignments by route were made as follows:
Primary Trips for Drive-In Bank
. 45 % to/from the north on County Highway 5
. 5 % to/from the south on County Highway 5
. 20% to/from the west on Wildpine
. 15% to/from the east on Orleans
Pass-by Trips for Drive-In Bank
. 3 % from the north on County Highway 5
. 12 % from the south on County Highway 5
The commercial center and convenience store, having similar generation
characteristics, were assigned a trip distribution of 65 percent for primary trips and 35
percent for pass-by trips. Again, the trip distribution percentages were derived from
Trip Generation, 5th Edition, Institute of Transportation Engineers, 1991. The route
distributions were:
Primary Trips for Commercial Center and Convenience Store
. 35 % to/from the north on County Highway 5
. 4 % to/from the south on County Highway 5
. 17% to/from the west on Wildpine
. 9 % to/from the east on Orleans
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Pass-by Trips for Commercial Center and Convenience Store
. 5 % from the north on County Highway 5
. 30% from the south on County Highway 5
The trip distribution for the proposed land uses is shown in Figure 3.
Based on the trip generation volumes and the trip distribution parameters above, p. m.
peak hour trip assignments were made for the three driveways proposed to serve the
development site. These volumes are shown in Figure 4.
TRAFFIC ANALYSIS
To address the ability of the roadway system to effectively accommodate the site
generated traffic, traffic analyses have been performed and are discussed next:
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Right-In/Right-Out Only Driveway on County Road 5. During the p.m. peak hour,
it is forecast that 23 vehicles would enter the development from County Road 5 using
this proposed driveway, and that 89 vehicles would exit the site to proceed north on
County Road 5. (See Figure 4)
Along County Highway 5 between W. Orleans Street and Cottage Drive (the next
intersection north) is a distance of 1,200 feet. The development site itself has a
frontage of 700 feet on County Highway 5. No other access to County Highway 5
between W. Orleans Street and Cottage Drive is planned. With these distances and the
application of appropriate geometric design standards, a right turn in - right turn out
only driveway can safely and effectively accommodate the projected volumes without
causing any significant adverse impacts to traffic operation on County Highway 5. The
specific recommended driveway layout, shown in Figure 2, includes a right turn lane
on County Highway 5 and accounts for the planned construction of a median on County
Highway 5. Vehicles utilizing this driveway would provide the benefits of reduced
congestion and ease of traffic flow - not only at the proposed site access locations on
W. Orleans St., but also at the County Highway 5 and W. Orleans S1. intersection.
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DRIVE-IN BANK
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20%
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ORLEANS
PRIMfRY
PASS-BY
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COM~ERCIAL CENTER AND CONVENIENCE STORE
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17%
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o LEANS
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FRIMA~
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PASS-BY
NOT TO SCALE
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ERICKSON POST, INC.
TRAFFIC ANALYSIS FOR
PROPOSED COMMERCIAL
DEVELOPMENT AT
COUNTY HIGHWAY 5
AND W. ORLEANS ST.
FIGURE 3
DISTRIBUTION OF TRIPS
TO AND FROM
DEVELOPMENT SITE
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ERICKSON POST, INC.
DEVELOPMENT SITE; 1
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12
W. ORLEANS STREET
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NOT TO SCALE
TRAFFIC ANALYSIS FOR
PROPOSED COMMERCIAL
DEVELOPMENT AT
COUNTY HIGHWAY 5
AND W. ORLEANS ST.
FIGURE 4
P.M. PEAK HOUR SITE
TRAFFIC GENERATION
ERICKSON POST. INC.
00 BENSHOOF & ASSOCIATES, INC.
V TIIM\SPOIIT-,TIQNfNQINFFR$ANOPIANNFRS
Mssrs. Zimmerman and Kass
-8-
April 5, 1993
Driveways on W. Orleans Street. The location of the development driveways on W.
Orleans Street is important from a safety, convenience and congestion standpoint. The
first driveway east of County Highway 5 (see Figure 2) has been located a sufficient
distance from County Highway 5 to preclude westbound traffic, even during peak
hours, from queuing across the driveway as traffic waits to enter or cross County Road
5. Thus, motorists desiring to enter or exit the development site at this access point
will not encounter a "blocked" driveway. This driveway location, 150 feet from the
westbound W. Orleans St,. stop line at County Highway 5, was derived from
calculating the stacking distance of this approach to the intersection. Year 2014 traffic
projections from the publication "State Trunk Highway 36 Area Traffic Study," SEH
File No. 92113, April 22, 1992 were used in this exercise.
Two driveways onto W. Orleans Street are recommended to better separate the drive-in
bank and commercial center traffic from that generated by the convenience store. The
second driveway also precludes convenience store customers from the necessity of
driving through the gas pump area.
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CONCLUSIONS AND ~ECOMMENDATIONS
Based on the traffic forecasts and access analysis, the following conclusions and
recommendations have been established:
A right-in/right-oht only driveway on County Highway 5 is feasible in
conjunction with ~he planned widening of County Highway 5 and construction
of a raised center iisland. This raised island on County Highway 5 will
physically limit movements to right turns in and out only. The proposed
driveway meets appropriate spacing standards because it will be 600 feet from
W. Orleans St. a~d 600 feet from Cottage Dr. The recommended driveway
layout includes a right turn lane on County Highway 5 to separate traffic
entering the deve~opment from northbound through traffic. In addition to
serving the devel pment, the proposed driveway on County Highway 5 also will
reduce traffic vol mes and potential for congestion on W. Orleans St. and at the
County Highway 15/W. Orleans St. intersection.
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Two site access dlriveways are recommended on W. Orleans Street. These
driveways shouldl be located and designed as shown in Figure 2. With those
recommended d~ign characteristics, it is expected that W. Orleans St. will
effectivelyaccn Imodale the development traffic without any adverse impacts.
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THE BIRTHPLACE OF MINNESOTA i)
MEMORANDUM
TO:
0/
STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR
MAYOR AND CITY COUNCIL
FROM:
DATE:
APRIL 15, 1993
CITY LAND PURCHASE FROM RAILROAD
SUBJECT:
Background:
The City of Stillwater has previously entered into an agreement with the Dock
Cafe Corporation and the Stillwater Boat and Packet Company to purchase land
located directly south of the Dock Cafe as shown on Map No.1.
The map shows the 1 and that will be purchased by the City, Dock Cafe and Boat
and Packet Company. Listed below is the land area and cost to each entity.
City Land Purchase
Dock Cafe
Boat and Packet Co.
Area
12,000 sq. ft.
10,960 sq. ft.
2,500 sq. ft.
Cost
$55,000
$47,000
$11,000
The cost of the land purchased by the City is $4.60 per square foot which is
comparable to other riverfront land purchased by the City.
In addition to the land cost, there may be some purchase related costs. These
should not exceed $5,000.
Recommendation:
Purchase of 1 and from Chicago Northwestern and Soo Line Rai lroads for $60,000
using Lowell Park Fund. (See attached memo from the City Attorney.)
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
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LA''''' OFFICES
BRIGGS AND MORGAN
PROFESSIONAL ASSOCIATION
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2400 IDS CENTER
MINNEAPOLIS, MINNESOTA 55402
TELEPHONE /612/ 334 - 6400
FACSIMILE /612/334-6650
WRITER'S DIRECT DIAL NUMBER
April 1, 1993
SAINT PAUL OFFICE
2200 FIRST NATIONAL BA."K BUILDING
SAINT PAUL, MINNESOTA Il:llOl
TELEPHONE (6121 223-6600
FACSIMILE (612/223-64l50
(612) 334-8484
David Magnuson, Esq.
P. O. Box 438
Stillwater, MN 55082
Re: Dock Cafe/CNW/Soo Line
Dear David:
This is to advise you, and the City, that the Purchase Agreements offered by Dock
Cafe Corporation to the Soo Line and the CNW, respectively, have both been accepted by
e the railroads. This pertains to Parcels 1, 2, 3 and 3A
I presume that you have a copy of the Bruce Folz survey which has been furnished
to the railroads, and also the three-party agreement dated February 2, 1993 among the City,
Dock Cafe and St. Croix Boat Co.
I have ordered an abstract and title insurance commitment from Mark Blakstad at
Old Republic Title (formerly Minnesota Title) in Minneapolis, based upon the surveyed legal
descriptions. He promised to have something in my hands in the next two or three weeks.
Unless there are unresolved title problems, I expect a closing with the railroads in
early May.
Very truly yours,
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David J. Spencer
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DJS:bi
cc: · Steve Russell, City of Stillwater
Michael G. McGuire
MEMBER, LEX MUNDI, A GLOBAL ASSOCIATION OF INDEPENDENT LAW FIRMS
Suite 1380
Box 530
Minneapolis MN 55440
Tel (612) 347-8254
Fax (612) 347-8170
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CP Rail System
John P Nail
Manager
Land Marketing - 800 Line
March 8, 1993
Mr. Robert G. Briggs
Eckberg, Lammers, Briggs, Wolff & Vierling
1835 Northwestern Ave~ue
Stillwater, MN 55082i
Dear Mr. Briggs:
In response to your letter of February 23, we had previously
indicated that our as*ing price for this property was $5.00 per
square foot based on the area of a survey. Your client's offer
equates to approximat,ly $3.00 per square foot and is,
regrettably, not accewtable. The minimum selling price which I
would currently be witling to recommend is $45,000 cash for both
parcels.
In the event your clint desires to proceed with the acquisition
based on that price, nd the attached proposal is satisfactory,
kindly arrange for ex cution of both copies on behalf of your
client and return bot to me, together with the specified
deposit. Upon receip the proposal will be submitted to
management for its re iew and, hopefully, approval.
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with regard to an Apr I 1 closing, it is unlikely that the
proposal can be handl d that quickly. Realistically, from the
time your clients exe uted offer is received, I would anticipate
that thirty days would be required to handle the matter
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~nternally for approv~l and preparat~on to close.
I will look forward t+ your response.
Sincerely,
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MAGNUSON & THOLE
LAW OFFICE
LICENSED IN MINNESOTA AND WISCONSIN
THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE 1260 P.O. BOX 438 STILLWATER, MN 55082
TELEPHONE: (612) 439-9464 TELECOPIER: (6U) 439-5641
MEMORANDUM
Legal Assistants
Gail A. Mahr
Shelley L. Sundberg
DAVID T. MAGNUSON
ERIC C. THOLE
TO: Nile Kriesel, City coordinator
steve Russell, Community Development Director~
Diane Deblon, City Treasurer
FROM:
David T. Magnuson, City Attorney
April 2, 1993 ~
DATE:
RE:
Lowell Park Fund
The Firstar Trust Company of Minnesota, successor in interest to
the First National Bank of stillwater as trustee for the Elmore
Lowell Trust, asks that we update them with regard to our plans for
the improvement or betterment of Lowell Park.
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The trustees have converted most of the securities held by this
trust to cash in anticipation of making a payout to the City in
early 1993. They are concerned that if the plans are now on hold
or if the funds will not be paid out in the near future, that the
cash be reinvested in a more productive asset until it is paid out.
If you recall, there is approximately $100,000 in the trust and it
can be paid to the city for either the improvement, expansion or
betterment of Lowell Park. I would think that the purchase of the
land from the Railroad south of the Dock Cafe could be deemed an
expansion of Lowell Park since it is connected to the Park by a
walkway and the area will be integrated into the Park when the new
Lowell Park plan is implemented.
I would appreciate directions for my return call to the Trust
Company.
DTMjsls
cc: Charles Hooley, Mayor
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s'['~/to;')( bd,11 ~c)/'7'
AGREEMENT
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THIS AGREEMENT, made this
fA '/N"iII" /'1
Y day of ..taffitary, 1993, by and
between the CITY OF STILLWATER,
a Municipal corporation
(hereinafter referred to as "city"), DOCK CAFE CORPORATION, a
Minnesota corporation (hereinafter referred to as "Dock Cafe") and
ST. CROIX BOAT AND PACKET COMPANY, a Minnesota corporation
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(hereinafter referr~d to as "Boat Company").
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RECITALS
1. The Chicago and Northwestern Transportation Company and
the sioux Line Railroad Company own certain real estate legally
described as:
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Part of Lot 11,j Block 28, original town now City of stillwater
and which is iaentified as Parcels 1, 2, 3, 3A, 3B, 3C and 4 e
on the Survey ~f Bruce A. Folz and Associates dated December
1, 1992, i
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a copy of which is ~ttached hereto and made a part hereof.
2. That the. parties to this Agreement are desirous of
obtaining title to ~he railroad properties, but feel it is in their
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mutual interest if 111 of the property is acquired by the Dock Cafe
and the Boat Company with an agreement providing for the purchase
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by the City of cert~in parcels of the property.
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NOW THEREFORE, !in consideration of the foregoing recitals and
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other good and valuable consideration, it is agreed as follows:
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1. Dock cafel has previous to this Agreement submitted an
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offer to the railro~ds to purchase Parcels 1, 2, 3 and 3A as shown
,
on Exhibit "A" for la purchase price of $5.00 per square foot or
$ . I. e
65,000.00, whlchev~r lS less.
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2. Boat Company will submit an offer to purchase Parcels 3B,
3C and 4 from the railroads for a purchase price of $30,000.00.
3. If the Dock Cafe is successful in acquiring Parcels 1,
2, 3 and 3A at the offered price, City agrees to purchase, and Dock
Cafe agrees to sell to City, Parcels 1, 2 and 3A for a purchase
price equal to the City's pro rata share, based on the ratio that
the total square feet in Parcels 1, 2 and 3A bears to the total
square feet in Parcels 1, 2, 3 and 3A.
4. If the Boat Company is successful in purchasing Parcels
3B, 3C and 4 at the offered price of $30,000.00, City agrees to
purchase, and Boat Company agrees to sell to City, Parcels 3B and
4 for a purchase price equal to the City's pro rata share, based
on the ratio that the total square feet in Parcels 3B and 4 bears
to the total square feet in Parcels 3B, 3C and 4.
5. In the event the Dock Cafe and/or the Boat Company are
unable to purchase the property at the offered prices set forth
above, then the Dock Cafe and the Boat Company may submit higher
offers and the City shall have the right, but not the obligation,
to purchase the same parcels using the same pro rata formula based
on square footage.
6. In the event the Dock Cafe and/or Boat Company purchase
the property at the offered prices set forth above, or at a higher
price and the City exercises its right to purchase the parcels,
the City further agrees to pay to the buyer(s) a proportionate
share of the costs and expenses incurred in purchasing said
property, including but not limited to, survey expenses, deed
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and real estate tax~s or assessments paid or assumed. The City's
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taxes, title insuran~e costs, abstracting expenses, recording fees,
proportionate share. of costs and expenses shall be determined
according to the sa~e pro-rata formula set forth above.
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7. In the eve~t a binding non-contingent purchase agreement
is executed betweenithe Boat Company and the railroads and/or the
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Dock Cafe and the r1ilroads, it is understood and agreed that the
City shall provide ~ts proportionate share of the purchase price,
costs and expenses in cash to the buyer(s) prior to closing. In
the event the City is unable to provide its portion of the purchase
price, costs and expenses prior to closing, then the Boat Company
and/or the Dock Cafe shall provide the funds to purchase the
property and the City shall have
days to provide their pro
rata share of the purchase price, costs and expenses, with interest 4It
from the closing "date at
percent per annum. In the event the
City fails to pay their portion of the purchase price, costs and
expenses within said
days then their right to purchase the
parcels set forth above shall be null and void.
8. In the eve~t a binding non-contingent purchase agreement
is executed between the Boat Company and the railroads and/or the
Dock Cafe and the railroads, the City agrees to approve or waive
any subdivision requirements for all the parcels noted above.
9. In the eVlnt the City provides its proportionate share
of the purchase pri Ie, costs, expenses, and interest if necessary
hereunder, to the b4yer(s) prior to closing, or within
days
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of closing, the bUyrr(s) agree to execute and deliver quit claim 4It
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deeds to the City within
days of closing,
conveying and
transferring title to the parcels identified above.
10. In the event the City provides its proportionate share
of the purchase price, costs, expenses, and interest if necessary
hereunder, to the buyer(s) prior to closing, or within
days
of closing, the Dock Cafe agrees to convey to the City an easement
for emergency vehicle access and an easement for a pedestrian
walkway, across Parcel 3, extending the existing easement for
emergency vehicle access across the Dock Cafe parking lot and the
existing easement for the pedestrian walkway along the shore of the
river. The City further agrees to relocate the pedestrian walkway
easement as presently recorded against the Dock Cafe parcel to
where it actually exists, as shown on the survey of Bruce A. Folz
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and Associates, dated December 1, 1992.
11. The addresses of the respective parties are as follows:
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Attn: Steve Russell
Dock Cafe Corporation
st. Croix Boat and Packet Company
225 Nelson Street
P.O. Box 146
stillwater, MN 55082
Attn: Dick Anderson
Any notice of demand on the parties hereunder shall be
mailed or personally delivered to such party at the address
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provided above or such subsequent addresses as such party may
4
hereafter furnish in writing to the other parties.
Notice and
demand so given shall be sufficient for any purposes under this 4t
Agreement.
12. Nothing in this Agreement, express or implied, shall be
deemed to create ~ partnership, joint venture, or any other
,
combination between I or among any of the parties, and each party
shall be liable for ~ts own acts or omissions under this Agreement.
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13. This contract constitutes the entire Agreement of the
!
parties regarding t~e subject property, and this Agreement may only
be amended in writing signed by all of the parties, and/or their
. I
representat1ves her,to.
14. The parti~s to this Agreement agree that they are not
relying on any warranties or representations of any other
!
contracting party a$ to the condition, quantity, or quality of the
subject property, and each party accepts its parcels, "as is", both
as to their physica~ condition and status of title.
IN
WITNESS WHErEOF, the parties
and year se~ forth above.
have executed this Agreement
the day
Attest:
~I~~~
Clerk I
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OAT AND PACKET COMPANY
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THE BIRTHPLACE OF MINNESOTA ~
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
MAYOR AND CITY COUNCIL
ANN PUNG-TERWEDO, CITY PLANNER
APRIL 14, 1993
1I0PENII SIGNS
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Background:
In February, the City strictly enforced the Downtown sign regulations. This
angered many business owners. They felt that their "OPEN" signs, sandwich
boards, merchandise, carvings, art objects, and tables were needed in order to
inform the public they were open for business.
After that City Staff met twice with concerned businesses and the Downtown
Council regarding temporary signs and their concerns for advertising and
exposure and the City's concern for design quality and appearance. The City
also has liability for obstructions on public sidewalks and streets and design
concerns. The temporary signs and merchandise creates a tacky appearance. At
the meetings, it was agreed that the 1I0PEN" sign issue should be studied.
Staff met with Jim Laskin, owner of J.P. Laskin Company, representing the
Downtown Council and Downtown businesses, several times to review
possibilities and prepare a proposal. Mr. Laskin then met with the City
Heritage Preservation Commission/Design Review Committee. They reviewed the
proposal and made some modifications as listed below.
Discussion:
The "OPEN" sign proposal consists of allowing an open sign made of a cloth
material similar to the street light banners. The "0PENII sign would be 35
inches by 11 inches and hung at least seven feet abDve the sidewalk light
pole. (This is minimum height for awnings according to Code.) Banner colors
would be burgundy, dark green, dark blue, dark grey, or dark brown. These are
appropriate colors for 1890's buildings and compliment most Downtown colors.
Open Downtown Sign Proposal Recommendation:
Direct Staff to amend the Sign Ordinance to permit open signs in the Downtown
with the following restrictions:
1. The "0PEW' sign must be hung at 7 feet.
2. The sign must be removed at night.
3. The sign shall be no larger than 35 inches by 11 inches.
4. The fabric shall be of an approved cloth material.
5. The allowed colors shall be:
- dark blue
- dark grey
- dark green
- burgundy
- dark brown.
6. One open sign per business.
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The sign shall be reviewed and approved by City Staff upon request of the
property owner for such a sign.
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
J.P. Laskin Co
The Best of North America
Traditional North American Goods
Rugs
Furnitures
Lamps
308 E Chestnut Street
Stillwater, MN 55082
(612) 439-5712
DEAR COUNCIL
On behalf of the downtown m1rchants of stillwater,I am making the
following request;
At the present time,the Stillwater sign ordinence forbids all and
any outdoor signs beyond the one store sign allowed. This precludes
the option of useing a "OPEN" flag as an indicator that a given shop
is open for business. With the advent of high efficency glass wich
tends to be quite reflective, he old,interior open signs have ceased to
be effective. This inability 0 indicate to whouldbe customers
wether or not a store is open has caused confusion and has resulted
in lost sales.
This problem was brought to the attention of our Stillwater city
planners,who,in conjunction with the Heritage preservation commission
and downtown merchants, have f!ome up with the following experimental
solution; !
For a period of one year(after wich a review of the experiment
will be conducted with HoP.C.p downtown merchants will be alowed to
display an "OPEN" flag outSidt there busness's durring there business
hours. The Flags will be 24" ~ong x 11" wide and will stick out from
a building one foot. They will say "OPEN" on both sides and will be made
out of a non-rubberised canvas material . The printing will be off white
and the canvas will be one of! the following approoved colors,
!
Dark green,Dark red,Dark Gray!,DarkBlue,Dark Burgandy,Dark Brown.
The flags will be hung 7' aboye the sidewalks.
For the durration of the "O~EN" flag experiment I,James Laskin
,am willing to act as the propurment agent for said flags and as
contact person concerning thir issue.
It is our sincear hope that you find this solution acceptable
and we look forward to a po sa ive responce in the near future.
Sincearl / ~
, {a4es P. Laskin....
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RE: ITEM # 6 - NEW BUSINESS
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CHANGE ORDER
3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, Sf PAUL, MN 55110 612490-2000 800325-2055
ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORTATION
City of Stillwater
OWNER
April 13, 1993
DATE
2
OWNER'S PROJECT NO,
South Main Lift Station Valve & Pump Replacement
PROJECT DESCRIPTION
CHANGE ORDER NO.
92280
SEH FILE NO.
The following changes shall be made to the contract documents
Description: Change Contract Time, Document 00500, Standard Form of Agreement, Article 3, from April 19,
1993 to May 1, 1993.
Purpose of Change Order:
Delays in shipment of materials to Contractor.
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Basis of Cost: IX! Actual D Estimated Nj A
Attachments (list supporting documents)
Contract Status
Original Contract
Net Change Prior C.O. 's
Change This C.O. No.
Revised Contract
Cost
28,360
1,710
May 1, 1993 0
May 1, 1993 30,070
By@014/[fQtt'/'C-
Richard E. Moore
Time
April 19, 1993
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Recommended for Approval: SHORT-ELLIOTT-HENDRICKSON, INC.
Agreed to by Contractor:
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Approved for Owner:
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TITLE
B RICHMAR CONSTRUCTION, I c.
hE'S,
TITLE .
BY
Distribution
Contractor 2
Owner 1 Project Representative 1 SEH Office 1
SHORT ELLIOTT
HENDRICKSON INC,
CHIPPEWA FALLS, WI
MADISON, WI
MINNEAPOLIS, MN
Sf CLOUD, MN
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MEMP
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TO :::;-, E. ~
3.5- 35 V/JO/1//1/'S
:5/ ,;::hUh ?'t..l
rJf-1//'t?1( v,e,
FROM
E ...-~ E RICHMAR
~ . ~ I CifN@lf!TION, INC
SHO T Eluon HENDRiCKSON rNI'~
7776 AllIen Way
APR 08 199Eridley, MN 55432
J (612) 574-1189
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SUBJECT
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REPLY
DATE
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RETAIN WHITE COPY F SEND 0 YELLOW, 0 PINK COpy TO CUSTOMER.
o NO REPLY NECESSARY 0 PL ASE REPLY 0 TELEPHONE 0 RETURN ENCLOSED MEMO WITH REPLY
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04/16/93 11:00 FAX 612 490 2150
SEH ST. PAUL
~~~ STILLWATER
~ 0021002
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MEMORANDUM
o ST. PAI.IL. MN
o MINNEAPOLIS, MN
o CHIPPEWA FALLS, WI
o MADISON. WI
o ST. CLOUD, MN
TO:
FROM:
DATE:
RE:
Mary Lou Johnson, City Clerk, City of Stillwater
Dick Moore
April 16, 1993
City of Stillwater
This memo is in regard to the Change Order No.2 for the South Main Lift Station Valve and
Pwnp Replacement. .
Presently, the Change Order has been submitted to the Contractor for signature, which is a
requirement before coming before the Council, and we expect the Contractor to return the
Change Order before the Council Meeting on Tuesday, April 20, 1993.
This Change Order is for a change in contract time because of delay in delivery of certain
valves required for the project. The Contractor has requested an extension of time to May 1,
for completion of the project. The original contract required project completion on or before
April 19, 1993.
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RESOLUTION NO.
A RESOLUTION CORRECTING ASSESSMENT
ON MINNESOTA ZEPHYR PROPERTY
WHEREAS, the City Council of the city of stillwater,
Washington County, Minnesota, (the "City") on the 10th day of
November, 1992, authorized the Mayor an~ Clerk to transfer certain
real estate to the Minnesota Zephyr in furtherance of a Development
Contract, (the "Contract") between the city and the Minnesota
Zephyr, (the" Zephyr") approved by City Resolution No. 92-227; and,
WHEREAS, prior to this transfer to the Minnesota Zephyr, the
City owned a single tract of land bearing PID Number 09270-2587;
and,
WHEREAS, the property transferred to the Minnesota Zephyr,
subsequent to a deed from the city, was given PID Number 09270-
2587; and,
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WHEREAS, the assessments, with regard to Local Improvement 257
certified on the entire tract prior to any transfer to the
Minnesota Zephyr, were in the original amount of $51,642.06
beginning in 1993 and running for a period of 14 years with
$12,743.77 certified to the Auditor for collection with the real
estate taxes payable in the year 1993; and,
WHEREAS, this assessment, in its entirety, was actually levied
on the parcel transferred to the Minnesota Zephyr and none of the
assessment is actually attributable to the remnant parcel still
owned by the city; and,
WHEREAS, it is necessary to correct this discrepancy and to
spread the installment of special assessments due in the year 1993
to be payable along with the general real estate taxes due on the
property bearing PID Number 09270-2588.
NOW, THEREFORE, BE IT RESOLVED:
1. That the City Attorney and City Treasurer are hereby
authorized to prepare an application for abatement correcting the
discrepancy previously described and to file the same with the
Auditor of Washington county, correcting the tax statements for PID
No. 09270-2587 to reflect that taxes payable in the year 1993 are
zero and that the new tax statement for PID No. 09270-2588 reflect
general taxes payable in the year 1993 in the amount of $1,794.94
and assessments for Local Improvement 257, payable in the year
1993, in the amount of $12,743.77.
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Enacted by the city council of the city of stillwater, -
Minnesota, this day of April, 1993. ..,
Charles M. Hooley, Mayor
ATTEST:
J
Mary Lou Johnson, c~ty Clerk
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'~1 \ 1-\''t 0 \<.. ~ Co U tU C { L ~Roy{l " CLV~\L\D vCJ
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THIRD ANNUAL ST CROIX V ALL Y CIVIL WAR MUSTER
OCTOBER 9, 1993 - SATURDAY - 8:30 AM
ThR-
'* (j \J ~, ~~ ~ 6CNl ft"TLO CAj
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SUBJECT:
.-\....r-~j'lr''''' ""''''I--''Jl(~'i\l ,\, I' ("-,,,Ir: I "',A,'" -It'--' '1''''~''lr "T"lwr LC'lfC'r:: Rf1^Lr"'\
~_~~Jc.t'. 'on] 1_C.r-\_! :.... !\,! r. I _ _I 'r'; C.:...L ~ .-.Kr, . _' ;, .~J c. I Ie ,-'.., t.-L. \,,,,r. J
"5A,j-l E;Loor'1EP iN f:.'y"
CITY PORTION:
T'AJO ,-t...p,:.;. c:rlroo:' ";"'Ib"j'" r"-":'d i,,, hi-+-':i,..ir .-li-h-iC+- darl.' ren aro"""r!
, y , :J _I ........ '- ....J J ~ I I _'. Y"J U . t' u'- ..,' . I I I . -::> l,.. \,; I I \.. ~..i I ~ \" I I l". , " ......" ....;. I .J
ru-.Jo,.. rO-:ldl'r'\{1 "'~A 1....1 PI OO~"1t'-C \./AV"
'"" . I, '__':oi ii:, v, .~'- t. 't ........
LOCA T ION:
'-'..r ---"',-,-". t- "--"--l-"r-~"'" --r~--r'--"rr"I"--nr..~_~.. -n'"
'1(,' 'll:~,I' "-, LIJ Il'" II" '~L"'!: '" 1(" I"" ':. '1t'1 IJIII.' I'e,~': 1.):1'"'1-'; !'ll'l
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"'-'II-h "'orn~"" ~ool- ,. IVh'r.1e '::'I-,...,.,,.,,~ In~~"'11-tl'"'''' pr.l....-.- ,.-r~.....r.".,.'
~.V\,,;,. I '"' Il;l I I. 1';1 I IV I.: ,-,u <:'l;'.. I ~'I.-::; .::1 1)11 , 'JI I.V '~I::' <;'ldUI i\r
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CITY PROCLAMATION:
Desianatina Satur:j3',/', October 9. 1993 as SGT. SAM BLOOf"lER DA.Y.
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PARTICI PANTS:
Citv of StilJvoJater: navar, Council and interested staff members.
Guests: members of Bloomer farniiy; Judge Albertson to provide triat
mforrnation to Mike ~1ahoney so that official Sesquicentennial letters can
be issued. President Dick f"loe, National Historic Trust Preservation, Vice
President W3lter' r-10fK1ale ([,-lr, r10E"S previous ~rnployer), Se5quicentennial
Crjrnrnitts-e.
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LIST OF BILLS
EXHIBIT "A" TO RESOLUTION NO. 93-68
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Ace Hardware & Paint
American Linen Supply
AMNA First Aid Care
Arrow Building Center
A T & T
A T & T
Blevins Concession Supply
Brine's Market
Bryan Rock Products
Copy Duplicating
DAC Industries
Drummond Corporation
FinaNart
Gopher State One-Call
G & K Services
I. A. C. P.
Johnson, Ronald
Junker Sanitation Service
Local Government Institute
Magnuson, David
Metropolitan Waste Control
Commission
Mn. Cellular One
National DARE Officers
Oakdale Inspection Service
One Hour Express Photo
Pepsi-Cola
St. Croix Animal Shelter
St. Croix Car Wash
St. Croix Cleaners
Short Elliott Hendrickson
Simonet Furniture Company
Stafford, R. H. Washington
County Treasurer
Stafford, R. H. Washington
County Treasurer
Stillwater Book & Stationery
Stillwater Ford-Mercury
Stillwater Gazette
Swanson, Douglas
Toltz, King, Duval, Anderson &
Associates
Tower Asphalt
Treadway Graphics
Uniforms Unlimited
U. S. West Communications
Valley Auto Supply
Valley Trophy Center
Volunteer Firemen's Benefit
Wybrite, Inc.
Yocum Oil Company
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Supplies $
Towel Service
First Aid Supplies
Sheetrock/Supplies
Lease/Rentals
Leased Equipment
Concession Supplies
Bag Lunches
Agri-Lime
Developer/Mte.
Janitorial Supplies
Bee Spray
Film
Locate Requests
Uniform Rental
Membership-Beberg/Bell
Reimburse-Parts
Lift Stations
Diskettes
Legal Services
320.12
76.65
196.04
200.44
350.63
54.37
28.85
79.02
180.13
186.37
100.03
297.43
6.22
15.00
1,037.94
200.00
29.53
170.40
51.00
Sewer Se~vice Charge 77,201.00
Mobile Phone 22.65
Registration-Magler/Wardell 240.00
Inspections-February/March 1,425.00
Film Processing 51.84
Concession Supplies 341.00
March Fees 213.78
Squads Washed 102.24
Laundry 31.15
Engineering 539.59
Carpet/Wall Paper 888.87
Truth in Taxation Costs
Waste Management Fees
Office Supplies
Repair Pickup
Publications
Reimburse-Hotel/Gas
Engineering Services
Blacktop
Misc. DARE Supplies
Uniforms
Telephone Service
Auto Parts
Plaque-Collins
93 Membership
Maintenance Contract
Kerosene/Fuel Oil
733.21
448.84
534.81
730.39
168.98
139.83
5,017.50
413.97
119.27
920.95
432.04
676.38
32.02
1,003.00
241. 00
466.05
ADDENDUM TO BILLS
Capitol Communications
Catco Parts Service
Cub Foods
Ecolab Pest Elimination
Fire Guard Sprinlker Service
Gopher Bearing Company
Island Enterprises
Jacobson, Cynthia
Johnson, Ronald
Kriesel, Nile
Labor Relations
Hooley, Charles
Legislative Associates
Linhoff, Thomas
Magnuson, David
Midwest Siren Service
Mn. Cellular One
Minnesota DNR
Northern States Power Company
Rigs & Squads
Stillwater, City of
Stillwater Motor Company
Viking Safety Corporation
Repair Pager
Universal Joint Kit
Oven Cleaner/Chlorox
Pest Control
Refill/Repair
4 Shaft Bearings
Brake Cleaners
Reimburse-Mileage
Reimburse-Gatorade
Reimburse-Meals
Services
Reimburse-Meals/Taxi
Federal-State Lobbying
Reimburse-Conference
Legal Services
Siren Repair
Mobile Phone
Spraying Permit
Energy Charge
Holster-Swanson
Reimburse Petty Cash
Turn Signal Assy.
Manikin Airways
Adopted by the Counci this 20th day of April, 1993.
APPROVED FOR PAYMENT
37.78
23.26
35.53
218.33
85.79
268.34
130.62
17.50
7.86
34.00
1,065.00
116.06
1,250.00
130.00
5,678.66
81. 05
34.62
200.00
2,224.08
49.53
54.84
25.36
91.15
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Ritzer Excavating, Inc.
919 So. Fifth Ave.
Stillwater, Mn. 55082
Rumpca Sewer & Water, Inc.
700 Pullman Ave.
St. Paul Pk, Mn. 55071
Teske House Painting
1806 No. Braodway
Stillwater, Mn. 55082
Timm Excavating
3128 20th Ave.
Wilson, Wi 54027
Total Pool Co., Inc.
13481 No. 60th St.
Stillwater, Mn. 55082
APPLICATIONS
April 20, 1993
Contractor's Licenses
Exc av a tors
Excavators
Painting
Excavators
Install. Swim. Pools
Renewa 1
Renewal
Renewa 1
New
New
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M E M 0
TO:
MAYOR AND COUNCIL
MARY LOU JOHNSON, CITY CLERK
APRIL 16, 1993
RATIFICATION OF COUNCIL POLLS APRIL 12 & 15, 1993
FROM:
DATE:
SUBJECT:
Two polls were made of the Council regarding the following:
April 12, 1993:
I conducted a telephone poll of the City Council whether to write a lease with
Stillwater Yacht Club for use of the marina property at an amount greater than
previous years, possibly 10% of assessed valuation. Ayes - 4; Nays - 1,
Councilmember Bodlovick.
April 15, 1993:
I conducted a telephone poll of the City Council whether to authorize the City
Attorney to negotiate a lease with the Stillwater Yacht Club at the same rate
as 1992. Ayes - 4; Nays - 0; Not available - Councilmember Kimble.
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~il~(lt~r
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THE BIRTHPLACE OF MINNESOTA J
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR
DATE: APRIL 16, 1993
SUBJECT: PLANNING COMMISSION RULES AND PROCEDURES
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Background:
As directed by the City Council, Staff has prepared Rules
and Procedures for Planning Commission business.
The Planning Commission will become more important as it
relates to planning requests (i.e. variances, special use
permits, subdivisions etc....). It is important that the
Commission has written out procedures to insure
consistency in reviewing the various planning requests.
The Planning Commission reviewed these procedures at their
regular meeting of April 12, 1993. They have adopted these
procedures.
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CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
RESOLUTION NO. 93-
PLANNING COMMISSION RULES AND PROCEDURES
ADOPTED UNDER AUTHORITY OF STILLWATER MUNICIPAL CODE
AND STATUTES OF THE STAm OF MINNESOTA
FOR THE PURPOSE OF ESTABLISHING RULES AND PROCEDURES
GOVERNING THE ORGANIZATION AND PROCEDURES OF
THE PLANNING COMMISSION OF THE CITY OF S'.rILLWAT'ER
ARTICLE I
NAME
1. The name of this organization shall be the Planning Commission of
the city of Stillwater hereinafter referred to as the Planning
Cormnission.
ART'ICLE II
POWERS AND DUTIES
1. The Planning Commission has the following duties and powers:
a.
Hear and decide matters relating to the application of the
zoning ordinance and as assigned to the Cormnission.
Hear and decide matters relating to the application of the
subdivision ordinance and as assigned to the Commission.
Hear dnd decide appeals from decisions of the Community
Develofment Director or City Planner.
Develo~ and maintain the Comprehensive Plan and specific or
area p~ans and policies.
Undert~e studies in the area of zoning and planning and make
recomm/,mdations to the City Council and other city
organifations.
Review I the Capital Improvements Program.
Develop and maintain the zoning and subdivision ordinances.
Perfo~ such other functions as the City Council may assign.
b.
c.
d.
e.
f.
g.
h.
ARTICLE III
MEMBERSHIP AND TERM OF OfFICE
1.
Membershl"p, f. erm of office and procedures for removal of members and
the filling of vacancies shall be as established by Stillwater
Municipal Co e and by City Council directions.
The Chair sh<tll notify the Mayor when any Commission member has three
(3) consecuttve absences without notification and/or been absent with
notificationl for more than six (6) regular meetings per year.
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2.
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3.
Cormnission members shall notify the Chair or the Secretary to the
Planning Cormnission in advance of any planned absence.
ARTICLE IV
OFFICERS
1. As soon as is practicable following the first (1st) day of January
of every year, there shall be elected from among the membership of
the Cormnission, a Chair and a Vice Chair.
2. The Community Development Director is designated to act as Secretary
to the Planning Cormnission.
3. Should a vacancy occur in the office of the Chair or Vice Chair prior
to the next annual election of officers, a special election shall
be held to fill that office for the duration of the unexpired term.
ARTICLE V
ELECTION OF OFFICERS
1. Any member may nominate a candidate from the membership for the
position of Chair or Vice Chair; nominations need not be seconded.
2.
Each member may vote for any eligible person whether nominated or
not.
3. A member may withdraw his/her name, if placed in nomination and
announce that, if elected, he/she would not be able to serve; but
he/she may not "withdraw in favor of another member".
4. Once the nomination are completed, any member may move that the
nominations be closed; a second is required.
5. Unless a majority opposes, the Chair then declares that the
nominations are closed; and the members proceed to the election.
6. The voting may be by ballot or by voice vote.
7. The candidate who received a majority of the votes cast than holds
the office of the Chair.
8. The same procedure is followed for the election of Vice Chair.
9. New officers shall assume office at the next meeting.
ARTICLE VI
DUTIES OF OFFICERS
1.
The Chair shall preside at all regular meetings and hearings and
2
shall call special meetings of the Planning Commission.
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2. Except those matters controlled by statute, ordinance and these rules
and procedures the Chair shall decide on all points of order and
procedure during the meetings; and his/her decision shall be final
unless overruled by a majority of the members present.
3. The Chair shall sign all official minutes of meetings upon Planning
Cormnission atproval.
4. The Chair sh~ll represent the Planning Commission before the City
Council whenever the Chair or the Commission considers it necessary
or desireable.
COMMITTEES
5. The Vice Chair shall assume all Cormnission duties of the Chair in
his/her absence or disability.
6. In case of the absence of both the Chair and the Vice Chair from any
meeting, an Acting Chair shall be elected from among the members
present.
7. The Secretary shall receive and file all exhibits, petitions,
documents or other materials presented to the Commission in support
of, or in opposition to, any question before the Commission.
8.
The Secretary shall sign all notices prepared in connection with
Planning Commission business and shall attest to such records of
actions, trapsmittals and referrals as may be necessary or required
by law.
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ARTICLE VII
1. All committees of the Planning Cormnission which may be deemed
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necessary tolcarry out the functions and purposes of the Commission
shall be established by the Chair or by a majority vote of the
Commission. i
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2. The Chair sh~ll serve as an ex-officio member of all committees.
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The Chair sh~ll make all committee assignments and shall appoint the
Chair of eacr committee.
Cormni ttee meletings shall be held upon call of the Chair of the
commit tee. I
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A verbal orl written report may be made at any meeting of the
Cormnission ~ the Chair or a member of a cormnittee on any subject
under considfration by a committee; or a report may be requested by
the Chair of the Commission.
3.
4.
5.
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ARTICLE VIII
MEETINGS - GENERAL
1. All regular, work session, special and adjourned meetings of the
Cormnission shall be open meetings to which the public and the press
shall be admitted.
2. Notice of meetings shall be given as required by law; and the purpose
of, or the business to be transacted during, such meetings shall be
stated in the notice.
A. Regular Meetings
1. Regular meetings of the Cormnission shall be held on the second
(2nd) Monday of each month and shall be evening meetings
beginning at 7 p.m., in the Council Chambers of City Hall of
the City of Stillwater. Meetings shall be adjourned by 10:30
p.m., unless the Chair, with concurrence of the Commission,
extends the time of the adjournment.
2. In the event that the scheduled date for a regular meeting
falls on a holiday, such meeting may be rescheduled; the exact
date and time of such rescheduled meeting shall be determined
at the preceding regular meeting.
3.
If a majority of the membership deems it necessary or
desirable, a scheduled regular meeting may be cancelled or
rescheduled at the preceding regular meeting, unless a public
hearing has been noticed previously.
B. Work Session Meetings
1. Work session meetings of the Planning commission may be held
from time to time. The exact date and time of such meetings
shall be determined at the preceding regular meeting.
2. In the event that the date scheduled for a work session meeting
falls on a holiday, such meeting may be rescheduled or may be
cancelled; such action shall be taken at the preceding regular
meeting.
3. If a majority of the membership deems it necessary or
desirable, a scheduled work session meeting may be cancelled
or rescheduled at the preceding regular meeting.
4. No final action shall be taken at a work session on any matter
which is required by law to be the subject of a public hearing
or which is the subject of any application or appeal pending
before the Commission.
C.
Special Meetings
4
1.
A spec~al meeting may be called by the Chair or a majority of
the menjlbership.
D. Site Tour
1. Planning Cormnission members may convene to inspect sites of
appliccl-tions before the Commission in order to familiarize
themselves with the existing conditions of the site.
ARTICLE IX
QUORUM
1. A quorum shaltL consist of five (5) members of the Planning Commission
for all matters.
2. In the absence of a quorum at any meeting, such meeting shall be
adjourned to the next regular meeting date by any member present;
or, if no member is present, by the Secretary of the Planning
Commission; or if the Secretary is absent, by the Recording
Secretary.
3.
No meeting may be declared adjourned for lack of a quorum until a
IS-minute period, after the scheduled time of the meeting, has
elapsed.
ARTICLE X
CONDUCT OF MEETINGS
1. At the time ~nd place established for a meeting and with a quorum
present, the I Chair shall call the meeting to order.
2. The normal otder of business shall be as follows:
a. Roll CIlll.
b. Approv 1 of minutes of previous meetings.
c. Oral Communications - The Planning Commission will hear brief
(3-minute maximum per topic) oral communications on items not
listedlon the agenda.
d.
Consent calendar - These are regular items scheduled on the
commist. ion agenda which are recommended for approval or
contin ance by staff.
Public ,hearings - These are items that require public hearings.
unfini+hed business - Review of recommendation on old or
unfinished business and action on same.
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g.
New business - Including, but not limited to planning items
that do not require a public hearing.
h. Motions and voting.
ARTICLE XI
MOTIONS
1.
Upon conclusion of discussion on a matter or at such time as
member may feel that all points have been sufficiently reviewed,
Chair may call for a motion or one may be offered by a member.
the event no motion is offered, the Chair may offer a motion.
any
the
In
2. The Chair shall receive all motions and shall call fora second to
the motion if none has been made.
3. If, after a reasonable time, no second has been offered, the motion
shall be declared dead for lack of second, and this shall be so
stated by the Chair.
4. After a motion has been made and seconded, the Chair shall call for
discussion on the question. All discussion shall be limited to that
of the motion only. At the close of discussion, the Chair shall put
the matter to a vote.
5.
The Chair may, at his/her discretion, limit debate on any motion;
except that each member shall have the opportunity to speak at least
twice on each motion for a period of not more that five (5) minutes
at a time. If a member has already spoken on a motion, the Chair
may restrict that member to five (5) minutes.
6. Should a motion fail to pass, the Chair shall so state and call for
a new motion on the matter.
ARTICLE XXI
VOTING
1. All questions shall be resolved be roll call vote; except that the
Chair may, at his/her discretion, call for a voice vote. Should any
member request a roll call vote, either before or irmnediately after
a voice vote, a roll call shall be taken without further discussion.
2. Upon acceptance of a motion and completion of discussion thereon,
the Chair may instruct the Secretary to read the motion and to poll
the membership for a vote.
3.
All votes shall be verbally stated by each member at "Aye" or "No"
and shall be so entered into the minutes of the meeting. Should
he/she so desire, a member shall be given an opportunity to state
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the reasons his/her vote, which reasons shall also be entered into
the minutes.
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4.
A member may. be permitted to abstain from voting only when he/she
,
has a disqua~ifying conflict of interest or bias in the matter; and,
where he/she ,is aware of such disqualifying interest or bias, he/she
shall state his/her disqualification upon call of the matter on the
agenda. If a member becomes aware of a disqualifying interest or
bias during the hearing of the matter, he/she shall immediately so
indicate. A Idisqualified member shall not participate in discussion
or voting inl the matter.
5.
Adoption of ~ motion shall be by a simple majority of the members
present, exc~pt as otherwise provided herein.
The Chair s*all vote on all matters, except where he/she has a
disqualifying interest or bias.
6.
7.
A tie vote, taken during the absence of one or more members or a
vacancy on the Commission shall automatically continue any item to
the next meeting.
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A tie vote, Iresulting from the abstention of one or more members,
with no me~ers absent and no vacancies on the Commission, shall
automatically result in the defeat of the motion.
8.
9.
All questions, except those failing as a resul t of a tie vote
pursuant to ISection 8 of this Article, shall be resolved by the
affirmative passage of a motion. Should a motion fail to pass by
a majority vtte, the Chair shall declare that the motion has failed
to carry; anr he/she shall call for a new motion on the matter.
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ARTICLE XIII
TIONS
1.
All oral co nications between members of the Commission and those
seeking to ! convey any information relevant to any matter of
Commission ~usiness shall take place at a public meeting of the
Cormnission. I
Written coInIttunications with members of the Commission must be
submitted tol the Staff of the Community Development Department prior
to the agen4a deadline, in order that it may be included in the
agenda packe~.
Letters or Jther forms of written communication received by Staff
after the d~dline shall, whenever possible, be duplicated for the
individual Cpmmission members and distributed at the meeting. If
this is not ssible, the original correspondence shall be voted by
the Staff or the Chair during consideration of the matter.
2.
3.
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ARTICLE XIV
POINTS OF ORDER
1. All points not covered by these bylaws shall be determined by
Robert's Rules of Orders.
ARTICLE XV
AMENDMENTS
1. These bylaws may be amended from time to time as the need may arise,
by resolution adopted by the favorable vote of a four-fifths (4/5)
majority of the full membership of the Planning Commission.
ARTICLE XVI
ADOPTION OF RULES AND PROCEDURES
1. Immediately upon favorable vote of not less than four-fifths (4/5)
of the full membership of the Planning Commission, these rules and
procedures shall become in full force and effect; thereby
invalidating any and all provisions of previously adopted rules or
procedures which may be, totally or in part, in conflict herewith.
2.
These rules shall not be considered or construed as superseding any
ordinance or directive of the City Council, nor shall they preclude
and preparation and adoption of further procedural manuals and
policies by which the Planning Commission may direct its activities.
Approved this ____ day of
, 1993.
Chair
Vice Chair
Attest:
Community Development Director
8
$3.00 -SPECTATORS .
(UNDER 12 FREE)
$4.00 · PRE-REGISTRATION ". '.'
$5~00 - PER SHOW CARAT GATE
(INCLUDES CAR, DRIVER
& 1.PASSENGER)
SATURDAY, JUNE 26,1993:
DANCE 8:00PM. 12:00AM @
GARFIELD'S VALLEY'. HOUSE,
HUDSON, WI
60's MUSIC > "NO REASON BANO"c
BRING.~19~R CAR AND CRUISE
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CLASS, 200 1936. 1959
CLASS 300 1960 . 1969
CLASS 400 1970. PRESENT
. CLASS 500 STREET ROD PRE 49
CLASS 600 CUSTOMlSTREET MACHINE
49- PRESENT
CLASS 700. CONVERTIBLES ALL
CLASS 800 TRUCKS STOCK
. CLASS '.900 . TRUCKS NON STOCK
CLASS'1000S'PECIA1.INTEREST &
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CLASS 1100 NON - STREET
CLUB PARTICIPATION
..SUNDAY, JUNE 27,19.93:
CAR. SHOW 8:00AM' ~ 3:00. PM
DASH PLAQUES
". CLASSES. 33 AWARDS,
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PARTICIPANT JUDGING
PRE-REGISTRATION FORM
PRE-REGISTRATION IS $4.00 PER CAR NAME(s)
SEND BY JUNE 1st ADDRESS
CHECKS PAYABLE TO:
VALLEY CRUISERS
804W. LAUREL STREET
STILLWATER, MN 55082
CAR MAKE
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The Stillwater
Sesquicentennial
Committee
(150- Year Birthday)
cordially invites you to be a participant in the
The PARADE entrants should be designed for Historical Significance,
with a period of previous history in mind.
We expect this Parade to be the best in our community's history
and we would like you to be a part of it.
Won't you join us in this special occasion?
Bring your marching unit, your float, your special entry
and play an important role in our community's 150th birthday party.
The parade route will be new and shortened, approximately 1.3 miles.
-------------------------.----------
Because there is considerable interest in our GRAND PARADE, we'll need your response no later
than Friday, June 4, 1993. Remember, the early bird will get the wonn.
Name of organization
Type of parade entry Address
City State Zip
Contact Person Telephone No.
Please RSVP to: GRAND PARADE, PO BOX 58, STILLWATER, MN 55082
Contact Mike Mahoney 612-439-3130 or David Swanson 439-3298 for information.
RE: HUNTSMAN LETTER
WASHINGTON COUNTY
PUBLIC WORKS DEPARTMENT
PARKS . HIGHWAYS · FACILITIES
11660 MYERON ROAD NORTH · STILLWATER, MINNESOTA 55082.9573
612-430-4300 Facsimile Machine 612-430-0472
April 20, 1993
Mr. Nile Kriesel
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Donald C. Wisniewski. P.E.
Diractor Public Works/County Engineer
John P. Perkovich, Daputy Diractor
Oper ations Division
Donald J. Thei.en. P.E.. Deputy Diractor
Tachnical & Administrative Division
Richerd D. Harold. P.E.
Design/ConstructIon Engineer
Jamas D. Hanson. P.E.
Transportation Engineer
Edward Kaplar.
Facilities Operetions Manager
Re: Huntsman, Larson, Stone, Dyrud/Houge Properties along County Road 6~
Dear Mr. Kriesel:
As per Mr. Huntsman's letter of April 16, 1993 concerning the above stated
properties in Stillwater Township lying north of the MTM railroad and south of
County Road 64, Washington County acquired the entire ownership of each of the
above stated parcels so as to provide wetland mitigation borroli, and/or a
disposition site for the reconstruction of County Road 64.
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Although the wetland mitigation will be mostly on the Dyrud/Houge parcel, with
grading extending onto the Stone and Larson parcels, there is a possibility that
the wetland mitigation site may be enlarged slightly to supply mi tigation l-ietland
that will be necessary for the upcoming reconstruction of County State Aid
High",ay 5.
The Larson, Stone, and Dyrud/Houge parcels will be used to provide granular
borrow for the road construction. Since much of the existing roadbed beneath
~cKusick Road consists of poorer material (muck, clays, etc), it is necessary to
excavate the poorer material and replace it with granular material. The exact
quanti ty of this poorer material is unknown, and thus the exact quantity of
borrow that will be needed is also unknown. The poorer material will need to be
deposi ted somewhere, and due to the quantity of material and cost of transporting
that material, Washington County felt it was in the public interest to dispose
of the material on the Huntsman, Larson and Stone properties.
Consideration was given to obtaining mitigation easements, borrow easements,
and/or disposition easements on the properties, but the unknown condition of the
properties in the after situation created a possibility that the properties would
be unbuildable. An easement that may cause a property to be unbuildablecreates
a high risk to the landowner and can result in the valuei.ofthe easement
approximatillg the value of the parcel itself. Because of this it was decided
that the County should take the risk, rather than the landowner, and acquire fee
title to the above parcels.
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Pdn,'" on flecyel... P....
EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION
As for the condition of the property after the project is finished, it is
suspected that the property may not be buildable due to the disposition of the
poorer material ~hich would. affect foundations and septic systems. Ho~e~er,it
is likely that the property could be used for open space, and could possibly groK
certain types of vegetation. Should the City of Stillwater desire, the County
is willing to selectively d~posit the poorer material so as to minimize the use
limitations. .
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Sincerely,
in L. ". (:
My\. \v~~
Donald C. Wisniewski
Director of Public Works/County Engineer
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James R. Huntsman
416 S. 4th St.
Stillwater, Minn. 55082
April 16, 1993
To the Mayor and Council Members of the City of Stillwater
216 N. 4th St.
Stillwater, Minnesota 55082
After reading about the recent proposal by Stillwater Township to remove the
land parcels recently condemned by the County from the petition for annexation into
the City of Stillwater and about the City's resolution to accept the petition, I thought it
worthwhile to inform the City of developments regarding those parcels which might
affect the City's future interest in them.
On April 14, 1993, an appeal was filed challenging the vesting of fee title to the
parcels of Huntsman, Larson, and HougelLindstrom and the total taking of the
Huntsman parcel for dumping the debris from the McKusick Road reconstruction. The
City should be aware that according to Mr. Richard Harold's testimony at the
condemnation hearing, virtually all of the Huntsman parcel and some of the Larson
parcel will be rendered unusable due to the dumping of a great amount of silt from
McKusick Lake. The total dumping will be about 6 to 8 feet deep. I have attached two
pages from a transcript of Mr. Harold's testimony describing this dumping and its long
term effect. It appears that even a street across this material to provide ingress and
egress from McKusick Road to a residentially developed area south of the railroad
tracks would also be precluded.
I think the Huntsman and Larson parcels if eventually annexed have potential
for multiplex townhouses or apartment dwellings because of the large amount of flat
space for such parking. Such dwellings would be a good "buffer" between the railroad
tracks and McKusick Road. If instead the parcels would be used for single family
dwellings, with at least three houses per acre and 7 net acres available, the proposed
dumping would preclude the development of at least 21 homes. Assuming even a
conservative average of $100,000 per home, that amounts to the preclusion of at least
$2,100,000 of tax base virtually in perpetuity to the City of Stillwater, just for the one-
time savings of only tens of thousands of dollars to haul unsuitable soil or debris to a
more appropriate disposal site. This dumping would also seem to preclude develop-
ment of the parcels for park or recreational purposes. Thus, if the City chose to extend
the bike path along McKusick Road from Neal Ave. to Manning Ave., these parcels
could not be developed as a park or rest area.
This trade-off seems very short sighted to me, and if the City wishes to forego
virtually all future public purpose use, residential or otherwise, it should do so by
deliberate decision and not from failure to be informed of the long term consequences.
I would suggest that the City discuss this issue with the County before the
reconstruction and dumping begins, which will likely be next month. I think a
reasonable compromise is that the City permit the dumping of only materials suitable
to allow some public purpose utilization, with appropriate compacting and grading for
drainage, and either haul away unsuitable materials or dump them only in areas which
will not affect future public use, rather than dumping uniformly or randomly.
I'll be at the Council meeting April 20 if the City has any questions.
Sincerely,
r~~
Page 19
1
EXAMINATION
2
BY MR. TURRENTINE:
3
Mr. Harold, you highlighted the fact that as a result
Q
4 of using this property to store the construction material
5 it's your opinion tnat we would make the property virtually
6 unusable for any re~sonable purpose. Is that correct?
7
At this time I have some real doubts that it would be
A
8 usable. Part of th~ property like I said would have six to
9 eight feet of peat dn it and that makes the on-site septic
10 systems from what I understand not reasonable or permitted.
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
,
Q Is that a reaSln why the county elected to condemn the
entire parcel?
A Yes. We felt 1hat the parcel that we were not
could not guaranteelany type of use to the land and if we
we
the material wasnlt usable. If we said it could be used for
something, if we didn't return it in that position, weld be
back in through anoJher court case with it with the property
owner. We don't fell that -- I don't feel from a
constructionstandPJint putting that six to eight feet of
Z . i
.fill on it a~d you ~anlt probably -- maybe build a decent
,
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driveway across it, I those kinds of features, you get into
the foundation aspect of it.
Q In yoUrlProfesjional opinion as an engineer involved in
the construction ofiroads, is it your opinion that it's
reasonable and necetsary for the construction of this
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f AMY E. LARSON
OFF CIAL COURT REPORTER
430-6342
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Page 20
1 project to acquire this piece of property?
2
I believe it is reasonable for that design as a good
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3 professional design for that roadway in the interests of the
4 public's transportation and also for the economics to the
5 public for constructing that project.
6
Q
There are two other parcels that are being acquired in
7 total. One of those I understand is being the Larson
8 property is being acquired for the fill material also?
9
A
And for also disposing of some of the poor material.
Q
And another parcel is being acquired for the -- to
11 replace the ponds that are being affected. Is that correct?
12
A
There's some of that pond would be on the Larson
13 property, some on the Houge property, and also some on a
14
15
property that we have already purchased in total.
Q Okay. So standing back and taking a look at the entire
16 project, in your professional opinion the acquisition of the
17 -- the total acquisition of these three parcels is necessary
18 for the completion of this project?
19
20
A
Yes.
21 Honor.
MR. TURRENTINE: I have nothing further, Your
22
23
THE COURT: Any further questions?
MR. HUNTSMAN: Yes, Your Honor.
24 EXAMINATION
25 BY MR. HUNTSMAN:
AMY E. _ LARSON
OFFICIAL COURT REPORTER
430-6342
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April 19, 1993
Mayor and Council of the City of Stillwater
216 N. 4th St.
Stillwater, Minnesota 55082
We have read with concern recent newspaper accounts of some efforts by
Stillwater Township subsequent to the County's acquisition by condemnation of some
of the land along McKusick Road, which threaten the annexation of our land to the City
of Stillwater. However, we are very pleased that the City chose to respond to this
threat by voting to accept the Petition and request the Minnesota Municipal Board to
conduct the hearings necessary to consummate the annexation.
We have held the land involved for over twenty years as Stillwater has carefully
grown and developed into a fine, suburban "small town", but it seems the area is now
experiencing a "quantum leap" in growth, downtown and along Highway 36. In
addition, the new High School and relocated Junior High School are enormous assets
and should make the area highly desirable for living and working, causing the entire
area to grow. One example of being identified as a growth area was the meeting last
month with some City officials in which a representative ofRottlund Homes expressed
an interest developing our land, provided that it was annexed by the City. Other
developers have privately expressed a similar interest to us. In view of current low
interest rates and the time required for development, the City should take advantage
now of the opportunity for growth this annexation provides. This opportunity might
not last for long, and when it's gone, it could be gone for a long time.
Continued quality growth of the City will require more land and good planning,
and we feel we can contribute to the City's and surrounding area's quality growth by
offering this land to the City, which has the resources to optimally develop it. With
proper development, the increase in tax base will benefit not only current City
residents, but also all residents in the school district by sharing the tax costs over a
broader base.
We hope the City will continue to pursue this annexation as quickly as possible.
Sincerely,
Henry Abramowicz
~l~~
Burt Rivard~
-I3.-cnY;/J #d:4J~~
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PRO-ACT REALTY, INC.
1943 S. Greeley St.
Suite 1943
Stillwater, MN 55082
(612) 439-7800
(800) 542-5076
(612) 439-9043 fax
Gary Vi:zenor
Broker
November 2, 1992
Burt & Jo Alice Rivard
12094 N 80th St
Stillwater, MN 55082
Dear Burt & Jo A 1 ice,
We are now in a position to schedule a second meeting for. the property owners
involved in the annexation program identified by the City of Stillwater.
This meeting will be held at the ProAct Realty, lnc.ls office, 1943 S. Greeley
Street at noon on Saturday November 14, 1992. At this meeting we propose to
discuss in depth the overall annexation objectives as well as the costs of our
involvement.
This is a very important meeting and well worth your attending.
r ly,
ad~
izenor ~
GAV:jgk
.:
An Independent Realtor Ready And Willing To Serve.
PRO-ACT REALTY, INC.
1943 S. Greeley St.
Suite 1943
Stillwater, MN 55082
(612) 439-7800
(800) 542-5076
(612) 439-9043 fax
October 1, 1992
Burt and Jo Rivard
12094 N 80th St
Stillwater, MN 55082
Dear Burt and Jo,
Gary Vizenor
Broker
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We would like to take this opportunity to invite you to a meeting to discuss the
possible annexation of your wroperty to the City of Stillwater. Obviously we
think this is and excellent idea and would like to hear your thoughts on this
proposal. The meeting will b~ held at our office on October 17th at 12:00 noon.
At this meeting, we would intend to explore the merits of having a ProAct Realty,
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Inc. team handle all of the logistics surrounding the annexation program. I'm sure
each of you recognize the complex problems and logistics surrounding any annexation
program. This team would be!responsible for coordinating the four factions;
property owners, Stillwater township, the City of Stillwater and the Municipal ~
Board. I
We will have an agenda prepa ed to guide us in discussing all of these items.
The meeting will be held at he ProAct Realty, Inc. 's office and will last
approximately two to two and one half hours.
We will look forward to visi ing with you and hopefully some direction will come
out of this meeting.
.l
S;"iJ/! ly,
~ d j) 7--=+--
Gary ~Vi zenor ~ II
President/ProAct Realty, Inc.
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GAV:jgk
An Independ nt Realtor Ready And Willing To Serve.
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March 26, 1993
Mr. Wallace Abrahamson
1301 Cottage Drive
Stillwater, Mn. 55082
Dear Commissioner Abrahamson,
It 1s our understanding that washington County now has
possession of pareels 2680, 2135, 2160, 2110, and 2050 of
section 19 along McKuslck Road in Stillwater Township. In a
letter dated 12/14/92, the Supervisors of Stillwater Township
asked the County to take steps to withdraw the annexation petition
currently in effect. At this time the supervisors again ask that
the matter be placed on the County Board Agenda for consideration
of our request.
SincerelY Yours,
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Jack Takemoto
chairperson
Stillwater Township Board
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cel Don wisniewski
4It Memo To: Ann Bodlovick
Ft~om: Pat Bant I i
These are copies of letters sent to the County Board
Members that we discussed. If they did not all receive them,
I really don't und~~~t~nd i~. I have the rest of the members'
copies if it is necessary to produce them. Unfortunately we
did not notate on the copies a complete list of people who
received them. Perhaps that added to the problem.
Thank you for trying to sort this matter out.
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December 14, 1992
Ms. Sally Evert
550 South Grove
stillwater, Mn. 55082
Dear Commissioner Evert,
The Members of the Stillwater Town Board ask that steps
be initiated by Washington County to formally withdraw the
annexation petition for the land recently purchased on
McKusick Road.
Sincerely Yours,
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Diane O'Bryan
Chairperson
Stillwater Township Board
DOB/kn
CCI Don Wisniewski