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1993-04-06 CC Packet
• REGULAR MEETING RECESSED MEETING STAFF REPORTS "1. Finance Director ✓ Police Chief / 3. Public Works Dir. 10. CALL TO ORDER YINVOCATION ROLL CALL AGENDA STILLWATER CITY COUNCIL April 6, 1993 4:30 P.M. AGENDA 4 Comm. Dev. Director 7. Fire Chief . Parks & Recreation 8. Building Official 6. Consulting Engineer 9. City Attorney City Clerk 11. City Coordinator 7:00 P.M. AGENDA ;/ APPROVAL OF MINUTES - Regular & Recessed Meetings - March 2, 1993 Special Meeting - March 9, 1993 Regular Meeting - March 16, 1993 1 4:30 P.M. 7:00 P.M. t IVIDUALS & DELEGATIONS ' Ken Grund, Stillwater Yacht Club - Possible sale of Yacht Club to City of Stillwater. INDIVIDUALS, DELEGATIONS AND COMMENDATIONS r 1. Presentation of Certificates of Appreciation to Officers and Citizens in assisting the Stillwater Police Department. ( - / 2. Mrs. Joe Schmotter, Olive St. - Concern for removal of stop sign at Olive & Martha Streets. /UBLIC HEARINGS 1. This is the day and time for the Public Hearing to consider a Special Use Permit to conduct an over - the -phone and mail order travel agency business out of a residential structure located at 1861 Oak Glen Drive in the RA, Single Family Residential District, Case No. SUP /93 -13, Robert and Vickie Cicolella, applicant. Notice of the hearing was published in The Gazette on March 26, 1993 and mailed to affected property owners. 2. This is the day and time for the Public Hearing to consider a Special Use Permit to conduct outdoor sales from a cart in an existing private courtyard at 324 South Main Street (Grand Garage), in the CBD, Central Business District, Case No. SUP /93 -14, Vicki A. Poisson, Doodletown Toys, applicant. Notice of the hearing was published in The Gazette on March 26, 1993 and mailed to affected property owners. 3. This is the day and time for the Public Hearing to consider a Variance and Special Use Permit to conduct a three - bedroom Bed & Breakfast at 210 East Laurel St., located in an RB, Two - Family Residential District, Case No. V /SUP /93 -15, Mary and Clyde Jorgenson, applicants. Notice of the hearing was published in The Gazette on March 26, 1993 and mailed to affected property owners. ,A. This is the day and time for the Public Hearing to consider a Special Use Permit to conduct splecial events (small weddings, receptions, business meetings, recitals) out of a residential structure at 319 West Pine Street in the RB, Two - family Residential District, Case No. SUP /93 -16, Vicki and Bruce Brillhart, applicants. Notice of the hearing was published in The Gazette on March 26, 1993 and mailed to affected property owners. UNFINISHED BUSINESS u7 1. Possible second reading of the Amendment to the Heritage Preservation Ordinance, Chap. 22.10. ,. Continuation of Appointments to the Heritage Preservation Commission. Accept Development District & Tax Increment Plan Amendment & set public hearing for May 18, 1993, (Cub Jr. High School Project). Refer Zoning Amendment establishing a new Zoning Board to the Planning Commission for review & report. —5. Annual Review of Trdlley Special Use Permit. -/6. Authorization for SO'rvices for West Jr. High School Project. ,NEW BUSINESS r/ 1. Communication from Minnesota Band setting Thursday, June 10 for band concert. u /2. Dock Permit for St. Croix Boat & Packet Co. j3. Request to replace existing septic system at 1205 W. Rice St. - --4. Request from Lakeview Hospital to use parking space at Lily Lk. Ice Arena during construction on the hospital. /'. Approval of Supplemental Agreement No. 15 - L.I. 257, Downtown Improvments. L/'6. Application for Payment No. 15, including reduction in retainage amount to $25,000 for Johnson Bros., L.I. 257, Downtown Improvements. 1 -/ Tower Asphalt, Inc. - Accept Project & Final Application for Payment, L.I. 257 & 259, Lowell Inn /Rivertown Parking Lots. X3. Change Order No. 1 - 4th & Hickory St. Ravine Sewer Repair, L.I. 291. ✓9. Approval of plans & specs, authorize advertisement for bids, L.I. 293, Highlands of Stillwater, Phase IV. 4 0.. Review of request by Washington County to annex lands on McKusick Lk. Rd. 11. Review of Process Engineering Study proposals. PTITIONS, INDIVIDUALS & DELEGATIONS (continued) 1/ ° CONSENT AGENDA 1. Resolution Directing Payment of Bills (Resolution No. 93 -53). 2. Applications (list to be supplied at meeting) ' 3. Forward to Ins. Co. - Statement of Summons & Complaint, John's Bar v. Miller Excavating, Inc. et al. 4. Forward to Ins. Co. - Claim from F.Robert Weiser for damaged vehicle. 5. Ratify Council Poll of March 19, 1993 Re: Tax Court Case for INCSTAR. • 6. Ratify Council Poll of March 10, 1993 Re: Purchase of materials for remodeling of Mayor's Office. • COUNCIL REQUEST ITEMS STAFF REPORTS (continued) COMMUNICATIONS /REQUESTS L/1. David G. Junker, Parks & Rec. Comm. - Request delay of action regarding management of Lily Lake Ice Arena. .72. David G. Junker, Parks & Rec. Comm. - Development of comprehensive Parks & Rec. Plan. 4/1. Margaret Bahnel - Complaint regarding Junker Sanitation. 4. William & Helen McKnight - Opposition to construction of sidewalks on Anderson St. near new Junior H.S. site. 5. Mn /DOT - Status of New Interstate Bridge. 6. Brown's Creek & Middle River Watershed Management Organizations meeting dates. ADJOURNMENT Possible Adjournment to Executive Session to discuss Labor Relations. 3 • • M E M O R A N D U M TO: Mayor and City Council FR: City Coordinator DA: April 2, 1993 RE: POSSIBLE PURCHASE OF YACHT CLUB PROPERTY City staff (and Mayor Hooley) have met with the owner (Ken Grund) of the Stillwater Yacht Club to discuss a proposal he has made regarding the sale of the Yacht Club operations. The proposal Mr. Grund submitted would basically be a sale and lease back (by Mr. Grund) situation. City staff believe that the proposal has some merit and may be oflong -term interest to the City. Mr. Grund will be at the 4:30 meeting Tuesday to briefly discuss his proposal with the Council to determine if there is any interest on the Council's part to further pursue his proposal. I have attached a copy of a list of benefits to the City that was prepared by Mr. Grund which indicates that public ownership may have some merit. 1. Assures public ownership DCS 23734 ST. CROIX STILLWATER MARINA Benefits to City of Sale /Leaseback March 29, 1993 - Lowell Park plan consistency and potential expansion. - Scenic River proximity supports concept of public ownership long -term. - New hotel arrenity compatibility potential. 2. Locks in cost at reasonable 1993 price - Eliminates inflation escalator. - Lower interest rate on debt enables lower sale price. - Interest rates currently quite low; timing is right. 3. Source of debt service immediately available - No need for tax money, as is usually the case for public acquisition. - Debt coverac'e ratio of 1.23 is projected. 4. Fixes operational /use controls - Lease & Use Agreement - Contract cor.trols - Zoning controls often insufficient for day -to -day usage controls. 5. Secures for City the launch and use rights in the DNR Settlement Agreement of March 30, 1987. - DNR could say "NO" to future City requests for river - oriented facilities. - Dry stack storage and launch fees a possible future revenue source for City. • To: Mayor and Coun From: Tim Thomsen -Parks Dept. This is A list of all the citys that I have talked to about contracting out weed control and fertilizing. The citys listed below and the park supervisors said that contracting this uork out is to costly and you don't have good control over your parks What they are saying, is that some parks need more care than others. And that is what we are doing now. For instance Lowell Park, Pioneer Park, and the three ball fields need alot more maintenance than any other park because of the heavy use they get. Also we have to work around the weather and group schedules in our parks. When you contract out weed control and fertilizing to a company, they will come at the same time of every month or every other month no matter what the weather is, or your scheduling of your parks. They have to do this that way because of there schedule and other contracts. When using chemicals in public like this, it is very important to do it early in the morning or when there is very low park use. This should be done this way so you don't harm any people or pets. Anoka- B Brandenberg -421 -6630 Apple Valley- Thomas Adamini- 431 -8800 Bloomington- Eugene Kelly- 881 -5811 Broolyn Park- Dennis Palm- 424 -8000 • Burnsville- Randy Oppelt- 895 -4400 Edina- Robert Kojetin- 927 -8861 Falcon Heights- Carol Kriegler- 644 -5050- They contract 15 acres Forest Lake- 464 -3550 Golden Valley- Richard Jacobson- 593 -8000 Hastings- Martin McNamara- 437 -5858- Contract athletic part only Hopkins- Ray Vogtman- 935 -8474 Inver Grove Heights- Richard Peterson- 457 -2111 Lake Elmo- Mike Bouthilet- 777 -5510 Lakeville- John Hoger- 469 -4431 Maple Grove- Terry Just- 420 -4000 Maplewood- Robert Odegard- 770 -4500 Mounds View- Mary Saarion- 784 -3055 New Brighton- Leslie Proper- 633 -1533 No. St.Paul- Scott Duddeck- 770 -4450 Oakdale- Randy Bastyr- 739 -5086 Plymouth- Eric Blank- 550 -5000 Rosemount- Rick Cook- 423 -4411 Roseville- Bob Bierscheid- 490 -2200 St.Louis Park -Gene Gustafson- 924 -2500 • Polfus Implement 8400 N 60th St Stillwater, MN Sprayer Bid $19,440 5th year with our own sprayer $37,152 10th year with our own sprayer $74,304 • • 96 man hours for 4 treatments $1430.40 up to $6000 a year for chemicals Scharbar & Son Rogers, MN Sprayer Bid $20,451 Same as first one Same as first one Cost for 1 year at Cost for 1 year at per year per year 4 treatments 4 treatments $24,396.48 $40,165.40 First year with our First year with our First year with our First year contract First year contract own sprayer own sprayer own sprayer spraying $24,396.48 spraying $40,165.40 $26,870.40 $27,881.40 $32,517.40 Second year with our Same as first one own sprayer $14,860.80 Same as first one Same as first one MTI Distributing TRUGREEN Toro Plymouth, MN Chem Lawn Maplewood, MN Sprayer Bid $25,087 Same as first one Same as first one Same as first one $48,792.96 $121,982.40 $243,964.80 Lawn Green Stillwater, MN $80,330.80 $200,827 $401,165.40 Total with sprayer Total with sprayer Total with sprayer Total contract in Total contract in in 10 years in 10 years in 10 years 10 years 10 years $93,744 $94,755 $99,391 $243,964.80 $401,165.40 • • • • 730 Deere Drive New Richmond, WI 54017 715- 246 -6565 • Address • QTY. LEADERSHIP AT WORK POLFUS IMPLEMENT 8400 N 60th St Stillwater, MN 55082 612 - 770 -5700 (Park Nursery) John Deere Quality Sales and Service Name Stillwater Parks Dept Contact Tim Date 3/17/93 S. Greeley St. Stillwater, MN 55082 Phone Polfus Implement is submitting to you a price quote on the following: DESCRIPTION I PRICE 1 John Deere 1800 Utility Vehicle 200 Gallon Accumaster Spray tank 21 foot boom with breakaway protection Micro Trak Spray controller Emergency eye and hand wash station 200' high press. hose, spray gun & elec. hose reel 1 Chemcal injection system with controller Pump pak, tank and bracket, calibration pak Includes installation Quotation /Bid Good Through Mwrzeu , 36 1993 Turf Products Distributor BOB FRANK POLFUS IMPLEMENT, INC. Rt. 3, Box 63 New Richmond, WI 54017 Telephone (715) 246 -6565 Stillwater (Park Nursery) MN Telephone (612) 770-5700 $5,830.00 Setup & Frt. Total of Trade Trade Difference Sales Tax Total Down Payment Home Telephone (715) 248 -7397 KUBOTA® schedule L'LL Payme of Salesman Payment 12040 Pt. Douglas Drive Hastings, MN 55032 612 -437 -7747 $13,610.00 • • • 03/18/93 09:49 HARBER & SONS, INC. 1025 MAIN STREET r ERS, MN 55374 q28-4107 office 581-0574 mobile CODES TRADE-IN SN YEAR OUHS PR. TIRES TIREE; SIZE TIRES TRANS. 6124282700 NAM 12 S /z/l if , E Aouricss 24: n1_ 1_ 12 _4A /27 ,,,cak, OUSINI:SSPI-IONE . 1:16KACFFoTE thZ .toLui/imhattA g 0, DESCRIPTION MIKE BRUNELLE Rogers & Long Lake ITEM — DESCRIPTION SCHARBER & SONS PAGE 01 13725 Main Street P.O. Box 0128 Rogers. MN 55374-0128 SET UP & FREIGHT TOTAL OF TRA0E(si TRADE DIFFERENCE TAX TOTAL DOWN PAYMENT I DATE EXPIIIES: TAW /3 /2r /90 — r2( V/ PRICE eV' 1 1 DISTRIBUTING CO. 14900 - 21st Ave. No. Plymouth, Minnesota 55441 (612) 475 -2200 TO: r --- Attn: Tim Thompson City of Stillwater 216 North 4th Street Stillwater, MN 55082 PHONE # 42q -4'SF1 We are pleased to quote as follows: QUOTATION • Quantity Description 1 Toro Workman 3200 Liquid Cooled Gas Vehicle with 200 Gallon Low Profile Sprayer, Pump, Booms, Manual Sprayer System, Tach/ Speedometer, Front Auxiliary Power Unit, Electric PTO, Clutch, Extra Wide Rear Tires & Rear Fenders. (Boom Swath is 18.5 Ft.) '11)J1() J "QUOTATION GOOD FOR 30 DAYS" DATE 3/19/93 TERMS Prices quoted are F.O.BDestination Delivery List Price Sell Price 416,847.00 Optional Equipment 1 Add for Electronic Sprayer System '$ 3,175.00 1 Add for Electric Boom Control v'$ 950.00 1 Add for Sonic Boom Control (includes Y $ 2,900.00 Electric Boom Control) 1 Add for Electric Hose Reel Kit V$ 1,075.00 (includes mount platform and 150 ft. of 5/8" hose) , 1 Add for Hand Gun Kit ✓$ 140.00 1 Add for Foam Marking Kit & 4 Gallons $ 765.00 Foam Concentrate SALES TAX Net 10th Prox. 30 Days GRAND TOTAL 6.5% ❑ CERISE ❑ GREENINGER ❑ HABERMAN ❑ MERSCHMAN ❑ RYSKI ❑ TISLAND ZYLKA TRUGREEN • (FIEIVI(AAW • • • MAP. 19 '93 11:25 MAPLEWOOD 4635 K6125336748 P.1 /1 Date: March 19, 1993 To: Tim Thomason, Stillwater Parks Fax 439 -0456 From. Stacey Atneosen, Sr. Commercial Account Representative Fax 484 -9606 Re: Fertilization and weed. Control: Approximately 86.5 acres PROPOSED: To treat 86.5 acres with fertilization and weed control. Two weeks after treatment date any re- spraying will be done at NO CHARGE! Bid: $70.51 per acre TruGreeu- ChemLawu 1167 East Highway 86 P.O. Box 9280 Maplewood, MN 55109 612-484-9492 FAX: 612 - 484 -9606 Quality ServtceNetwork • • • INSURED DEPARTMENT OF AGRICULTURE WEED CONTROL AND FERTILIZER GIB HOLST LICENSED BY Tim Thompson City of Stillwater Parks & Recreation 216 N. 4th. St. Stillwater, Mn. 55082 Re: Quote for 861/2 acres Dear Tim: LAWN GREEN 7720 LEEWARD AVENUE NO. STILLWATER, MINNESOTA 55082 (612) 439 -4719 March 20, 1993 This quote is for 4 applications of granular fertilizer and liquid herbicide for broadleaf weeds. The enclosed postcard explains each application applied. You will note we use a pre - emergent twice for crabgrass. All of our fertilizer is of a commercial grade consisting of a sulfur coated slow release granular fertilizer. Approximately, there would be 32 ton of granular fertilizer applied for the season. KATHY HOLST Our liquid herbicide is applied twice. May & late August. This is included in the 4 application price. The cost is $109.00 per acre plus tax for each application or a total of $9,428.50 per application plus tax unless you are tax exempt. 1601/".344 ,,- We give free service calls on all broadleaf weeds after each of the original herbicide treatment. The cost without the fertilizer and only applying the herbicide is $60.00 per acre plus tax unless you are tax exempt. This bid will require 11 of our employees full time to service the 862 acres for the season. We will furnish commercial refer- ences upon request. I appreciate the oppo6tunity to bid on this service. If the 861/2 acres includes blacktop or other such surfaces, this area would be deducted from the 862 acres total price. This cost per acre would remain the same. If you have any questions or concerns, I can be reached through our answering service during the day or personally after 6:30pm at 439 -4710. Thank you. • • • p ril /y 3 �Su�?eatPd 4owte o.t r';aLkwnet.Lca S-t Uwa e4 aect-i.on Can be wa.L ed e•i the 4 d'- ect -Lon ytoa S.tat•t /9,i,n4;4.h poi- t 8.6 nc.i -L e a b.""j, / C; RrELey ST 3PD sr. 199:1 • • • From M E M O R A N D U M TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: March 27, 1993 RE: CLOSING OF FUNDS AS OF DECEMBER 31, 1992 AND CALLING BONDS It is my recommendation that the City Council approve the following residual equity transfers as of December 31, 1992. The transfers to Fund #503 will allow the City to call those bonds. Est. Fund Balance To on December 31, 1992 #510 #503 $5,700.80 #512 #503 $30,513.04 #505 #503 $76,570.09 #558 #513 ($18,603.35) Description #510 Bonds were called and paid off in 1992. #512 Bonds were called and paid off in 1992. #505 Bonds were paid off in 1992. Oak Glen Construction Acct. In addition, I am recommending that the City approve the calling of the 1986A Improvement Bonds (Fund #503) at the next interest date (8- 1 -93). Calling these bonds will save the City $18,630 in interest expense. • TO: Mayor and City Council FR: Diane Deblon, Finance Direct E DA: March 27, 1993 M or O R A N D U M P RE: PRELIMINARY RECOMMENDATIONS FOR BONDING AND FOR SPRINGSTED, INC. AS FINANCIAL CONSULTANTS FOR 1993 REQUEST ISSUES. Inasmuch as the City of Stillwater will most likely be issuing tax increment bonds for the CUB /Junior High parking lot project, it will save the City money to issue all bonds at the same time. (An offering statement will encompass all the different bond issues and only need to be prepared once.) It has been the past practice and policy of the City Council to incorporate all anticipated bond issues for the year at one time. I have reviewed the past projects and current, a of Stillwater that would require bondi pproved projects for the City ifferent bonding. The following list details the projects and type bonding required. Special Assessment Bonds 1. Green Twig Way, L.I. 282 2. Gloves Addition, L.I. 283 $132,227 3. Highlands II, L.I. 276 $103,451 $370,800 These three projects are completed and have been assessed to the property. 4. Highlands III, L.I. 289 5. Highlands IV, L.I. 293 $185,000 $467,000 $423,192 $263,000 Capital Outlay (to be tax supported) Bonds 1. 1993 Capital Outlay 2. McKusick/Neal, L.I. 261 a. Trail (without trail) $171,152 Tax Increment Bonds 1. CUB /Junior High Parking Lot $850,000 $1,080,000 Advance Refunding Bonds 1. 1986A and 1987A Tax Increment (Ron Langness has estimated total savings of $74,773 which has a present value of $58,065). • At this time, I am requesting City Council approval Springsted, Inc. on the aforementioned 1993 Bond Issues. to A so, do y u want with include the trail for McKusick Lake? • • • TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: March 27, 1993 RE: FIRE CONTRACTS The fire contracts are due to expire on April 30, 1993. Some of the information used in generating the five -year averaging schedule is obtained from the Met Council and will not be available until sometime during May. Therefore, I am requesting the City Council extend the current contracts to June 30, 1993 to allow time for needed computations and execution of the documents. NOTE: M E M O R A N D U M The City Council routinely extends these contracts each year. The contract period is from May 1 to April 30, to coincide with the townships fiscal year. • • TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: March 27, 1993 RE: FLEXIBLE nrnrr PLAN The City Coordinator has requested me to provide you with information, costs, risks related to the adoption of a Flexible Benefit Plan by the City of Stillwater as requested by the AFSCME bargaining unit. A. Overview of the Flexible Benefit Plan. 1. Established in accordance with IRS Section 125 (cafeteria plans) and must be in writing. 2. Allows employees to elect participation in a Health Care Plan and /or Dependent Care Plan. 3. Provides employees an opportunity to pay for medical care and dependent care expenses with pre -tax dollars. 4. Contributions to the Health Care Plan and Dependent Care Plan are NOT subject to state or federal income taxes or social security (FICA) taxes. B. Operation of Plans. Care Plan. M E M O R A N D U M 1. Employees make advance, irrevocable elections to the plan(s). 2. Employer segregates these funds in a trustee or fiduciary capacity. 3. Employees request in writing (subject to plan provisions and forms) a reimbursement for qualified expenses under the plan. 4. Employer reimburses employee for qualified expenses from segregated fund. C. Limitations and /or IRS Requirements. 1. Expenses subject to reimbursement must be for costs incurred in the current plan year. 2. Employees must "use it" or "lose it" - any excess funds in an account not used by an employee would revert to the City. • 3. The City must be "at- risk" for all elections made into the Health E. Costs 4. Elections are made annually and NOT subject to changes (with the exception of some specific family status changes). 5. Eligible medical expenses are "generally" those items that are eligible for income tax deduction. 6. Maximum day care election is under $5,000. D. City of Stillwater Considerations. 1. The at -risk :rules may present situations of financial loss in the event of employee illness early in the year or employee termination. a. The City could require employees to choose between a deduction from final paycheck or continued payments under COBRA to reduce this risk. 2. Limit the dollar amount of the health care election to a smaller amount (i.e., $1,200) because the City pays 100 percent of insurance premiums. 1. The at -risk rules present an unknown cost factor (depending on actual occurrence). 2. City of Stillwater would realize savings equal to the total contributions times the social security rates (currently 7.65%) for employees covered by social security. 3. Outside administration of the plans would be at a City cost of approximately $3,000 per year. (Normally based on a percentage of contributions to the plans). Inasmuch as I have previously been involved in the adoption and implementation of this type of plan, it is my opinion that the City of Stillwater could administer the plan in -house if the Council chooses to offer this benefit. • • • • • • RESOLUTION NO. 93- CORRECTING SPECIAL ASSESSMENT FOR DELINQUENT UTILITY BTT.T.S ASSESSED IN 1992. Whereas, the City Council of the City of Stillwater previously assessed delinquent utility bills for parcel nos. 10962 -2500 and 10962 -3500; and Whereas, parcel nos. 10692 -2500 and 10692 -3500 were assessed in error; and Whereas, the City of Stillwater needs to correct the above assessments. Now, Therefore, Be It Resolved by the City Council of the City of Stillwater that: The special assessments for delinquent utility bills on parcel nos. 10692 -2500 and 10692 -3500 be deleted and corrected property tax statements for Payable 1993 be issued; and The special assessments for delinquent utility bills be assessed to parcel nos. 10962 -2500 and 10962 -3500. Adopted this 6th day of April, 1993. Attest: city clerk Mayor • DONALD L. BEBERG CHIEF OF POLICE 93 -31 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M O R A N D U M TO: MAYOR HOOLEY AND THE CITY COIJN( ' L FROM: D.L. BEBERG, CHIEF OF POLICE (1 DATE: APRIL 1„ 1993 RE: U NATIONAL CONFERENCE 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response /Assistance: 911 OUR TWO D.A.R.E. OFFICERS ARE REQUESTING PERMISSION TO ATTEND THE NATIONAL D.A.R.E. CONFERENCE IN LAS VEGAS, NEVADA ON JULY 6th THROUGH JULY 9th. THE ANTICIPATED COSTS ARE AS FOLLOWS: AIRLINE TICKETS $210 EACH = $420 CONFERENCE REGISTRATION $120 EACH = $240 FOUR NIGHTS LODGING PER OFFICER $280 = $560 ESTIMATE ON TOTAL MEALS COST IS $250 GRAND TOTAL OF $1,470.00 TIMOTHY J. BELL CAPTAIN THERE WILL BE SEVERAL NEW THINGS COMING UP AT THIS CONFERENCE THAT OUR OFFICERS HAVE NOT HAD INSTRUCTION ON. TWO OF THEM ARE; THE STARTING OF A D.A.R.E. PROGRAM FOR 7TH GRADERS AND A NEW LOOK /IDEAS FOR THE PARENT NIGHT PROGRAM. THIS WILL ALSO GIVE OUR OFFICERS A CHANCE TO GET OTHER TEACHING IDEAS FROM "VETERAN" D.A.R.E. OFFICERS THEY WILL BE ASSOCIATING WITH AT THE CONFERENCE. ALSO, I WANT TO SHOW THE DEPARTMENTS APPRECIATION FOR THE EXCELLENT JOB THESE TWO PEOPLE HAVE DONE ON GETTING THE PROGRAM STARTED IN OUR CITY AND FOR THE MANY HOURS THEY HAVE SPENT ON THEIR OWN TIME DOING THEIR CLASS PREPARATIONS BECAUSE THERE WASN'T TIME TO DO IT WHILE THEY WERE ON DUTY. THIS INVOLVED MANY HOURS OF OVERTIME THE OFFICERS DID NOT ASK COMPENSATION FOR. THERE IS MONEY IN THE 1993 BUDGET FOR THIS EXPENDITURE. DONALD L. BEBERG e HIEF OF POLICE TO: Chief Don Beberg FROM: Officer Leslie Wardell RE: National D.A.R.E. Conference DATE: 033093 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT new ways to work with the kids in our community and their parents as well. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response / Assistance: 911 LESLIE A. WARDELL D.A.R.E. INSTRUCTOR JEFFREY C. MAGLER D.A.R.E. INSTRUCTOR Chief Beberg, Officer Jeff magler and Officer Leslie Wardell: are requesting approval to attend the 1993 National D.A.R.E. Officers Association Conference. The location of the conference is being held in Las Vegas, Nevada on July 6,7,8,9, 1993. The cost of the conference for the four day conference is $120.00 each. The cost of lodging is $59.00 - $69.00 per night depending where we are placed. The cost of a roundtrip airline ticket (D.A.R.E. discount) is $210.00. Officer Magler and I feel the conference would help us to continue learning DONALD L. BEBERG IP CHIEF OF POLICE cc: Public Works Director 93 -30 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M O R A N I D U M TO: MAYOR i1(a0!.EY AN) THE CITY ((7tIPt tI FROM: D.L. BEBERG . CHIEF OF POLICE DATE : APRIL I, 1993 93 RE: t'i0 PARKING. RE TDFNTTAI._ AFT;` TIMOTHY J. BELL CAPTAIN WITH THE CONSTRUCTION AT LAKEVIEW HOSPITAL, A PARKING CONGESTION PROBLEM HAS OCCURRED. ANDERSON STREET, BETWEEN HOLCOMBE AND EVERETT STREETS HAS BEEN REDUCED TO ONE LANE OF MOVING TRAFFIC DURING THE CONSTRUCTION HOURS. THIS IS DUE TO PARKING ON BOTH SIDES OF ANDERSON • STREET. WE HAVE HAD THE PUBLIC WORKS DEPARTMENT PLACE TEMPORARY "NO PARKING" SIGNS ON THE SOUTH SIDE OF ANDERSON STREET BETWEEN THE ABOVE MENTIONED STREETS. THE PROBLEM WITH THESE SIGNS IS THAT THEY ARE PORTABLE AND WILL POSSIBLY BE MOVED BY PEOPLE OR STOLEN. AT THIS TIME WE ARE ASKING THE CITY COUNCIL FOR APPROVAL TO PLACE PERMANENT "NO PARKING" SIGNS THERE UNTIL THE CONSTRUCTION IS FINISHED. I DO NOT KNOW WHEN THIS PROJECT WILL RE COMPLETED - MAYBE LATE SUMMER. WE WOULD USE SIGNS WITH WORDING SUCH AS "NO PARKING 8 AM TO 4:30 PM, MONDAY THRU FRIDAY" SO THE AREA RESIDENTS CAN HAVE THEIR NORMAL PARKING DURING OFF CONSTRUCTION HOURS. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response/Assistance: 911 I ONALD L. BEBERG CHIEF OF POLICE ?F. THE BIRTHPLACE OF MINNFSOTA POLICE DEPARTMENT 1'1I F l'1 r I •' r' °"a t I I:: " a t__J► I'-"I TO: MAYOR HOMEY AND TFIF (TTY t (.)t.►N( A I FROM: D.L. BEBERG , CHIEF OF POLICE DATE: APRIL 6, 1'lq3 RE: PMI.ICE EXPLORER REQUEST 212 North Fourth Sheet, Stillwater, Minnesota 55082 Business Phone (n12) 4119 -1214 • 4 99 -11 . 16 • FAX! 439 -0456 Police Response /Assistance 911 TIMOTHY J. BELL CAPTAIN THE ANNUAL. MINNESOTA POI_ I (E F XPI, OLF R POST COMPE T I r T ft'l WILL RE APRIL 22-2'=., 1 AT RRFE7`r POINT RES RT AT BRAINERD. MN. OF WHfl:H C1t.1R POST WILL PE ATTENDING. TN THE PAST YEARS, THE CITY HAS GIVEN PERMI'SSTON Ft1R OUR ADULT SUPERVISOR (FULL TTME OFFICER DAVE MILLER OF OUR DEPARTMENT) TO TAKE' 1 t I TY c',r t.iAr CAR TO THE COMPETITION. I AM ASKING Fop PERMISSION TO LET 1 SQUAD CAR BE TAKEN TO PREE7Y PnTNT , FOR THE ABOVE EVENT WT1I-1 OFFICER MILLER. • APRIL 1, 1993 THIS IS AN UPDATE ON THE SQUAD CAR PRICES WITH THE EXTENDED WARRANTY COVERAGE INFORMATION INCLUDED! STILLWATER FORD: 2 SQUAD CARS $27,034.00 - 1 MID SIZE CAR $14,452.00 FACTORY EXTENDED WARRANTY: "EXTRA CARE" $780 PER CAR, $50 DEDUCTIBLE "PREMIUM CARE" NOT QUOTED NEW WARRANTY PRICES: "EXTRA CARE" $595 PER CAR, $50 DEDUCTIBLE "PREMIUM CARE" $695 PER CAR, $50 DEDUCTIBLE STILLWATER_,. MOTOR : 2 F,QUAD CARS $31,693.00 - 1 MID SIZE CAR $12.225.00 NEW PRICE: 2 SQUAD CARS $26,538.00 - 1 MID SIZE CAR $12,225.00 FACTORY EXTENDED WARRANTY: "POWERTRAIN" $335 PER CAR, 50 DEDUCTIBLE "MAJOR GUARD" $670 PER CAR, $50 DEDUCTIBLE TOiUSLFY FORD: 2 SQUAD CARS $25,942.00 -- 1 MID SIZE CAR $13,373.00 FACTORY EXTENDED WARRANTY: "EXTRA CARE" $285 PER CAR, $100 DEDUCTIBLE NEW WARRANTY PRICES: "EXTRA CARE" $555 PER CAR, $50 DEDUCTIBLE "PREMIUM CARE" $655 PER CAR, $50 DEDUCTIBLE NEW WARRANTY PRICES (MID SIZE CAR ONLY): "EXTRA CARE" $455, $50 DEDUCTIBLE "PREMIUM CARE" $555, $50 DEDUCTIBLE POLAR CHEVROLET: 2 SQUAD CARS $24,996.00 -- 1 MID SIZE CAR $11,447.00 FACTORY EXTENDED WARRANTY: "POWERTRAIN" $595 PER CAR, $50 DEDUCTIBLE "MAJOR GUARD" $795 PER CAR, $0 DEDUCTIBLE ROUTSON ... MOTORS = 1 MID SIZE CAR (OLDSMOBILE) $14,577.53 1 MID SIZE CAR (PONTIAC) $14,223.50 FACTORY EXTENDED WARRANTY: "POWERTRAIN" $595 PER CAR, $50 DEDUCTIBLE "MAJOR GUARD" $720 PER CAR, $50 DEDUCTIBLE SUPERIOR ....._ FORD: 2 SQUAD CARS $27,115 -- 1 MID SIZE CAR $11,675.00 FACTORY EXTENDED WARRANTY: "EXTRA CARE" $545 PER CAR, $50 DEDUCTIBLE "PREMIUM CAR" NO PRICE! FACTORY EXTENDED WARRANTY (MID SIZE CAR ONLY): "EXTRA CARE" $375, $50 DEDUCTIBLE "PREMIUM CARE" NO PRICE! STILLWA TER ..... FORD, ...._ STIL . LWATER ... MOTORS ...._ AND .. _ T . OU5LEY . ...._ FORD EXTENDED WARRANTIES ARE FOR 4 YEARS OR 75,000 MILES ON THE 2 SQUAD CARS AND THE MID SIZE CAR. POLAR CHEVROLET EXTENDED WARRANTIES ARE 4 YEARS OR 75,00 MILES ON THE 2 SQUAD CARS AND 5 YEARS OR 75,000 MILES ON THE MID SIZE CAR. R0UT50N EXTENDED WARRANTIES ARE FOR 5 YEARS OR 75,000 MILES ON EITHER OF THE MID SIZE CARS THEY GAVE US QUOTES ON 0 UPE FORD EXTENDED WARRANTIES FOR THE 2 SQUAD CARS IS 5 YEARS OR 100,000 MILES AND 4 YEARS OR 75,000 MILES ON THE MID SIZE CAR. 93 -16L DONALD L. BEBERG CHIEF OF POLICE • 93 -26 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M © R A N D tJ M TO: MAYOR HOO1_EY AND THE CITY COUNCIL FROM: D.L. BEBERG , CHIEF OF POLICE DATE: APRIL 1_ 1'tq' RE: SQUAD CAF; QUOTES cars and one mid size administrative car. NONE OF THE ABOVE FIVE CAR DEALERS SUBMITTED A QUOTE TO US! 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response /Assistance: 911 TIMOTHY J. BELL CAPTAIN ON MARCH 9th, I HAD OUR COMMUNITY SERVICE OFFICER HAND DELIVER A COVER LETTER WITH COPIES OF THE SQUAD CAR SPECIFICATIONS TO THE FIVE REMAINING CAR DEALERS IN WASHINGTON COUNTY. THE DEALERS AND THE CARS THEY WERE ASKED TO GIVE US QUOTES ON, ARE AS FOLLOWS: • FOREST LAKE FORD was asked to give us quotes on two full size squad THOMAS CHEVROLET (Forest Lake) was asked to give us quotes on two full size squad cars and one mid size administrative car. FOREST LAKE CHRYSLER PLYMOUTH DODGE was asked to give us a quote on one mid size administrative car. NOVAK CAR TRUCK & RV CENTER (Forest Lake) was asked to give us a quote on one mid size administrative car. BROOKMAN MOTOR SALES (Lake Elmo) was asked to give us a quote on one mid size administrative car. PER THE COVER LETTER BROUGHT TO THE ABOVE FIVE CAR DEALERS, I ASKED THE DEALERS TO RETURN THEIR QUOTES TO OUR CITY CLERK NO LATER THAN 4:30 pm FRIDAY, MARCH 19th. DONALD L. BEBERG CHIEF OF POLICE 93 -18 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT MENLO R A N D U M TO MAYOR HOOLEY AND THE CITY COUNCIL FROM: D.L. BEBERG , CHIEF OF POLICE u , DATE: APRIL 1. 1993 RE : STANDARD FACTORY VEHICLE WARRANTIES THE FOLLOWING IS A SYNOPSIS OF THE STANDARD WARRANTIES FOR THE VEHICLES WHICH IS INCLUDED IN THEIR PURCHASE PRICE. FORD MOTOR CARS: 3 year /36,000 mile bumper -to- bumper coverage except for a few items such as tires, battery, and items covered under separate provisions. This is $0 deductible. GENERAL MOTORS CARS: 3 year /36,000 mile bumper -to- bumper coverage, $0 deductible for that period. It is comparable to the FORD "3/36,000" warranty in that there are a few items not covered. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response / Assistance: 911 TIMOTHY J. BELL CAPTAIN DONALD L. BEBERG • CHIEF OF POLICE 93 -17 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M C D R A N D U M TO MAYOR HOOLEY AND THE CITY COUNC \JL. FROM: D L . BEBERG, CHIEF OF POLICE DATE: APRIL 1. , 1993 `! RE: FACTORY EXTENDED VEHICLE WARRANTIES ATTACHED ARE COPIES OF THE FACTORY EXTENDED VEHICLE WARRANTIES FOR: FORD MOTOR COMPANY - GENERAL MOTORS • FORD "EXTRA CARE ". This covers their cars past the standard factory warranty to include 105 DIFFERENT COMPONENTS INCLUDING THE POWERTRAIN for the length of time the buyer chooses to purchase and has a $50.00 deductible clause. (Other deductible clauses may be purchased). FORD "PREMIUM CARE ". This covers their cars past the standard factory warranty to include 500 DIFFERENT COMPONENTS INCLUDING THE POWERTRAIN for the length of time the buyer chooses to purchase and has a $50.00 deductible clause. (Other deductible clauses may be purchased). GENERAL MOTORS "POWERTRAIN COVERAGE ". This covers their cars past the standard factory warranty to include ENGINE, TRANSMISSION] TRANSAXLE FRONT AND REAR WHEEL DRIVES for the length of time the buyer chooses to purchase and has a $50.00 deductible clause. (Other deductible clauses may be purchased). GENERAL MOTORS "MAJOR GUARD COVERAGE ". This covers their cars past the standard factory warranty to include ALMOST EVERY COMPONENT ON THE CAR for the length of time the buyer chooses to purchase and has a $50.00 deductible clause. (Other deductible clauses may be purchased). 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response / Assistance: 911 TIMOTHY J. BELL CAPTAIN in C CD P� cD c6 , tv n n� o cn v = c FD C co -' (1) 5 ° N a ' 9 a c D n v 0) 0 Do n. = co O- SY O = Cl1 ti c c n O • • w • • • ° o —i O p C7 p c7 c � CD •c o � o, ° w O N ro w Q co n. R . c a c a ° t' cD cn n 0 n� 0 c o cn 0 D n c ° — ' n m y O° ro Cr 9.° 0 -•� 0 cn m" n. o= co R , 6 a Q CD •� C.) n. Cl A.1 5 N Zr; O O p co 0 C cQ cD cD - [D 0 0 .- Q' --. 0) -- 0 cn m v • c c ° 77, (51 cD cO taro cD o CD cD rn ''r. o W N 0. CD CD O c9 co C O- O O O a1 cD `G A cD (C: y E C N DJ T 0. d Cr co MAJOR GUARD • czi y A MAJOR GUARD • MAJOR GUARD COVERAGE • ADD VALUE TO YOUR GM INVESTMENT A new vehicle is a significant investment. Like any other investment, you want to be sure it's protected. You invested in the assurance of GM quality. Tne GM Bumper to Bumper Plus Limited Warranty is one of the most comprehensive standard warranties in the industry. You may keep your new vehicle after the manufacturer's warranty expires. This is why you need Major Guard Coverage. TODAY'S VEHICLES HAVE SOPHISTICATED TECHNOLOGY Sophisticated electrical systems, computers, ed technology make driving much more pleasurable. They also make potential repairs much more complex and expensive. Major Guard takes the worry out of the cost of potential mechanical repairs. MAJOR GUARD COVERS • Engine • Transmission/transaxle • Front/rear wheel drive assembly • Fuel system • Cooling system • Air conditioning • Electrical systems • Computers • Brakes (except rotors and drums) • Steering • Front and rear suspension • Electric motors • All component seals and gaskets • Theft deterrent systems • Wheels • Radio, speakers, and power antenna • Seat adjuster and tracks • Cruise control • Rear window defogger This is a partial list of what is covered by Major Guard. The full list is so comprehensive — it is easier to list the few items that aren't covered. W1LA1 °S 1V U'1' COVERED? • Maintenance services and parts, including engine tune -ups, suspension alignment, wheel balancing, filters, lubricants, engine coolant, fluids, spark/ glow plugs, manual clutch disc lining, and brake pads, linings, and shoes; • Physical damage, alignment of bumper and body parts, moldings and bright metal; • Glass, lenses, sealed beams, Iightbulbs; • Tires, battery, shock absorbers, brake rotors and drums; • Trim, upholstery, convertible or vinyl tops, air and water Teaks, wind noise, weather - strips, squeaks and rattles, paint, rust • Carburetor, throttle body assembly (except injectors), contaminated fuel system, exhaust system, including the catalytic converter. That's it! Major Guard has everything else covered. PICK YOUR PROTECTION Major Guard even allows you to pick your protection, up to 6 years or 100,000 miles, whichever comes first. Choices include: • An appropriate time /mileage option for your driving needs; • A choice of rental coverages, including: - Deluxe rental (rental reimbursement beginning as soon as your vehicle is accepted for covered repair); - Standard rental (if the vehicle is inoperable and left ovemight at a repair facility);* - No rental 01 you don't need it, delete it). • Deductibles of either $0 or $50. Cadillac Standard rental coverage includes enhanced coverages and benefits. See your Dealer for complete details. POWERTRAIN A GM MONEY -BACK GUARANTEE OF SATISFACTION Pov'ertrain even comes with a no risk guarantee. You get a full refund if you cancel the Plan within 60 days of purchase and no claim is filed. After 60 days your refund is prorated. (less a small administration fee). BACKED BY GM Most importantly. Pon: entrain is backed by General Motors Corporation. This brochure provides a summary of Plan Coverages. Refer to the GMPP Coverage Agreement for contract terms, exclusions, and conditions. • ® 1991 General Motors Corporation 029GMPP92 GM • CHEVROLET PONC BUICK t Protection Add Value to Your GM InvestmJnt • ADD VALUE TO YOUR GM INVESTMENT A new car or truck is a significant investment. Like any other investment, you want to be sure it's protected. You invest in the assurance of GM duality. The GM Bumper to Bumper Pius Limited Warranty is one of the most comprehensive standard warranties in the industry. You may keep your vehicle after the manufacturer's warranty expires. Tnis is why you need Powertrain coverage. COST- EEtECTIVE PROTECTION Powertrain is a cost - effective way to protect the engine, transmission, and ornretrain of your car or truck. These ar e among the most important and expensive mechanical components of your vehicle. • POWERTRAIN COVERAGE POWERTRAIN COVERAGE PROTECTS: Specific components within each of these major assemblies: • Engine • Transmission/transaxle • Front wheel drive • Rear wheel drive Hundreds of working components are used in the engine, transmission, and drivetrain assembly. Powertrain coverage protects just about all of them. Your Coverage Agreement will provide a full listing of specific components covered. PICK YOUR PROTECTION Powertrain even allows you to pick your protection, up to 6 ycarc or 100,000 miles, whichever comes first. Options include: • An appropriate time and mileage option to fit your driving needs; • A choice of rental coverages, including: - Standard rental (if the vehicle is inoperable and left overnight at a repair facility for Powertrain - covered repairs);* - No rental (if you don't need it, delete it). Cadillac Standard Rental coverage includes enhanced coverages and benefits. See your dealer for complete details. ALL THIS AND MORE Powertrain also provides: • Up to $50 for towing and road service for any disablement; • Rental coverage, (if you select it); • No deductible if a covered part has to be repaired subsequently during the term of the Agreement; • A provision to transfer the remaining coverage to subsequent owners. This can add to your car or truck's resale value; • The $50 deductible does not apply to rental or tow benefits. • FO t ' Extra CARE AT YOUR SERVICE Protection for 105 components helps give you peace of mind on the road. Most of the components covered are shown here. See your participating dealer for complete plan details. Some of the other features of Ford ESP Extra CARE are: • $50 Deductible per repair visit on covered repairs (or a $0 deductible option is available). • Up to $45 Towing Reimbursement when required as a result of a covered repair. • Rental Car Reimburse- ment If your vehicle is inoperable and must be kept overnight for a covered warranty or ESP repair, Ford ESP ExtraCARE will reimburse you for rental car charges incurred up to the plan limits ($25 a day for up to 5 days, $30 for luxury car owners). A first day rental option is also available. Rental car coverage is not available in Hawaii. • ESP Service at over 5,000 participating Ford and Lincoln- Mercury dealers in all 50 states and across Canada. • Transferable Coverage Your remaining Ford ESP Extra CARE coverage can be transferred to a new owner for just $40 when you sell your car. • Payment Plan Ask about our convenient payment plans. •:Cancellable 105 GOOD REASONS TO DRIVE WITH FORD ESP ExtraCARE. ENGINE All internal lubricated parts Cylinder block and heads Diesel injectors and lines Diesel injector pump Diesel lift pump Distributor cap and rotor Distributor housing and shaft Engine mounts Factory- installed turbocharger or supercharger unit Flywheel /ring gear Fuel pump Fuel tank and lines Gas fuel injectors, pump and lines Harmonic balancer and bolt Manifolds Oil pan and oil pump Radiator Seals and gaskets Thermostat Thermostat housing and gasket Timing chain cover Timing gears and chain or belt Valve covers Water pump FRONT -WHEEL DRIVE Axle shafts Final drive housing and all internal parts Front wheel bearings Locking rings and automatic front locking hubs (four- wheel- drive vehicles) Rear axle hub bearings Rear struts Seals and gaskets Universal and constant velocity joints FRONT SUSPENSION King pins and bushings Linkage and bushings MacPherson struts Spindle and spindle supports Stabilizer bar Tie rods Upper and lower ball joints Upper and lower control arms, control arm shafts and bushings STEERING Control valve and cylinder Cooler, lines and couplings Linkages Main and intermediate steering shafts Manual and power steering gear housing and all internal parts Power steering pump Seals and gaskets TRANSMISSION External transmission module Seals and gaskets Torque converter Transfer case Transmission case and all internal parts Transmission mounts AIR CONDITIONING NC clutch and clutch bearing Compressor Compressor seals Condenser Evaporator Field coil Pulley REAR -WHEEL DRIVE Axle shafts Drive axle housing and all internal parts Drive shaft Front wheel bearings Rear wheel bearings Retainers Seals and gaskets Universal and constant velocity joints ELECTRICAL Alternator Cruise control Distributor assembly Electrical ignition module Heated backglass (electrical only — not glass damage or breakage) 0 BRAKES All lines and fittings Backing plates Calipers and wheel cylinders Clips and retainers Combination valve Master cylinder Parking brake linkage and cables Power booster Self- adjusters Springs Heater blower motor /core Manually operated electric switches Power antenna Power door locks and retainer clips Power seat motors Power window motors/regulators Radiator fan and fan relay, radiator fan clutch or motor Starter motor Voltage regulator Wiper motors Wiring harnesses CHOOSE YOUR COVERAGE LENGTH Ford ESP ExtraCAREis available in many time and mileage options. Coverage begins with the original in- service date and zero mileage. Repairs made on or before the enrollment date are not eligible for reimbursement. Choose the plan best suited to your driving needs. 36,000 Miles 60,000 Miles I 75,000 Miles 1 100,000 Miles 2 Years 3 Years 4 Years 5 Years 6 Years N/A x X X N/A X X X X x X X x X X x x X x X PRICE $ EXTENDED SERVICE PLAN Ford Parts and Service Division This brochure is intended to provide general information about Ford ESP. Prices and plans are subject to change without notice, and plan availability, benefits and coverage may vary by state. See your participating dealer for details. Illustrations used were for graphic representation only. Repairs needed to any engine, transmission and final drive components caused by or resulting from a defect in a non -Ford component such as an aftermarket - installed turbocharger are not covered. In some cases the use of Ford Authorized Remanufactured products is preferred following expiration of the new vehicle warranty and is required on vehicles with over 60,000 miles. FPS- 9749EC October 1992 1 M PROTECTED CUSTOMER NAME 1FTBR10A7MUK2 HERE'S THE PLAN. The Ford ESP ExtraCAREplan helps bring you the peace of mind of knowing that over 100 components in your vehicle are covered against un- expected repair bills. For oo-vered repairs - xtr-aCAR,E or the replacement of parts, the most you'll pay is the cost of your deductible. Some of the features of Extra CARE are: • Protection for 105 components • Towing* • ExtraCAREprovides rental reimbursement for covered repairs during the new vehicle limited warranty period'" • A personalized membership card • A contract backed by the Ford Motor Company See inside this brochure for details. "Towing and Rental reimbursement may not be available in all states. EXTENDED SERVICE PLAN EXTENDED did) SERVICE Membership Means Peace of Mind For Over 10 Million Customers A WORD ABOUT YOUR WARRANTY. As you know, your Ford, Mercury or Lincoln vehicle comes with factory - provided limited warranty protection for the first 3 years /36,000 miles (or, for Lincoln vehicles, the first 4 years /50,000 miles). This basic warranty protection covers virtually every component of your vehicle.* All covered repairs that are performed under this new vehicle limited warranty are paid for by Ford for any defects in factory - supplied materials or workmanship. The deductible to you is $0 during the limited warranty period. NOW'S THE TIME TO THINK AHEAD. Much like your 3- year /36,000 -mile new vehicle limited warranty, a Ford Extended Service Plan helps protect you against the cost of unexpected repair bills. Designed by Ford to help provide you with peace of mind after your warranty expires, a Ford ESP plan costs just pennies a day. So before you drive, plan ahead. Ask about the ESP plan called Extra CARE. 'Ask your dealer for a copy of the limited warranty. COMPONENTS NOT COVERED BY FORD ESP PremiumCARE MECHANICAL — Service adjustments/ cleaning, battery /cables, belts /hoses, brakes (front hub, drums, shoes, lining, disc rotors and pads), coolant, exhaust system (including catalytic converter), filters, fluids, lights (bulbs, sealed beam and lenses), lubricants, manual clutch disc, shock absorbers, spark plugs /wires, squeaks /rattles, tires, tune - ups, wheel balancing, wheel alignment, wheel studs, wiper blades EXTERIOR — Service adjustments (glass and body parts), bright metal, bumpers, door handles, glass, moldings, outside ornamentation, paint, rust, sheet metal, sideview mirrors (glass, housing), water leaks, weatherstrip, wheel covers /ornaments, wind noise INTERIOR — Buttons, carpet, dash pad, door and window handles, knobs, rearview mirror (glass, housing trim, upholstery PRICE $ Ford Parts and Service Division This brochure is intended to provide general information about Ford ESP. Prices and plans are subject to change without notice, and plan availability, benefits and coverage may vary by state. See your participating dealer for details. Illustrations used were for graphic representation only. Repairs needed to any engine, transmission and final drive components caused by or resulting from a defect in a non -Ford component such as an aftermarket - installed turbocharger are not covered. In some cases the use of Ford Authorized Remanufactured products is preferred following expiration of the new vehicle warranty and required on vehicles with over 60,000 miles. FPS- 9749PC October 1992 HERE'S THE PLAN. With the Ford ESP PremiumCARE plan, you'll have the peace of mind of knowing that over 500 components in your vehicle are EXTENDED covered t `' � SSEERRVICE unexpected repair bills. For PremiumCARE covered repairs or the replacement of parts, the most you'll pay is the cost of your deductible. Some of the features of Premium CARE are: • Protection for over 500 components • Towing* • PremiumCARE provides rental car reimbursement for covered repairs during the new vehicle limited warranty period* • A personalized membership card • A contract backed by the Ford Motor Company See inside this brochure for details. *Towing and Rental reimbursement may not be available in all states. M PROTECTED EXTENDED PLAN Membership Means Peace of Mind For Over 10 Million Customers A WORD ABOUT YOUR WARRANTY. As you know, your Ford, Mercury or Lincoln vehicle comes with factory - provided limited warranty protection for the first 3 years /36,000 miles (or, for Lincoln vehicles, the first 4 years /50,000 miles). This basic warranty protection covers virtually every component of your vehicle.* All covered repairs that are performed under this new vehicle limited warranty are paid for by Ford for any defects in factory - supplied materials or workmanship. The deductible to you is $0 during the limited warranty period. NOW'S THE TIME TO THINK AHEAD. Much like your 3- year /36,000 -mile new vehicle limited warranty, a Ford Extended Service Plan helps protect you against the cost of unexpected repair bills. Designed by Ford to help provide you with peace of mind after your warranty expires, a Ford ESP plan costs just pennies a day. So before you drive, plan ahead. Ask about the ESP plan called Premium *Ask your dealer for a copy of the limited warranty. FORD ESP PremiumCARE AT YOUR SERVICE Protection for over 500 components helps give you peace of mind on the road. Most of the components covered are shown here. See your participating dealer for complete plan details. Some of the other features of Ford ESP PremiumCAREare: • $50 Deductible per repair visit on covered repairs (or a $0 deductible option is available). • Up to $45 Towing Reimbursement when required as a result of a covered repair. • Rental Car Reimburse- ment If your vehicle is inoperable and must be kept overnight for a covered warranty or ESP repair, Ford ESP Premium CARE will reimburse you for rental car charges incurred up to the plan limits ($25 a day for up to 5 days, $30 for Lincoln car owners). A first day rental option is also available. Rental car coverage is not available in Hawaii. • ESP Service at over 5,000 participating Ford and Lincoln- Mercury dealers in all 50 states and across Canada. • Transferable Coverage Your remaining Ford ESP PremiumCAREcoverage can be transferred to a new owner for just $40 when you sell your car. • Payment Plan Ask about our convenient payment plans. • Cance1Ie THERE ARE OVER 500 GOOD REASONS TO DRIVE WITH FORD ESP PremiumCARE ENGINE All internal lubricated parts Cylinder block and heads Diesel injectors and lines Diesel pump Distributor cap and rotor Distributor housing and shaft Engine mounts Factory- installed turbocharger or supercharger units Flywheel Fuel pump Gas fuel injectors, pump and lines Harmonic balancer and bolt Hood latch and mechanism Ignition coil Manifolds Oil pan and oil pump Radiator Seals and gaskets Starter solenoid Thermostat Thermostat housing and gasket Timing chain cover Timing gears and chain or belt Valve covers Water pump FRONT -WHEEL DRIVE Axle shafts Drive shaft Final drive housing and internal parts Front wheel bearings Locking rings and automatic front locking hubs (four-wheel - drive vehicles) Rear axle earings_ Rear wheel bearings Universal and constant velocity joints STEERING Control valve and cylinder Cooler, lines and couplings Linkages Manual and power steering gear housing (and all internal parts) Power steering pump Seals and gaskets I Steeling - w heel -ar l _- conventional steering column lock FRONT SUSPENSION Control arm shafts and bushings Electronic air suspension (selected components) Front and rear springs King pins and bushings Linkage and bushings Load leveler suspension system MacPherson struts (front or rear) Spindle and spindle supports Stabilizer bar Tie rods Upper and lower ball joints Upper and lower control arms TRANSMISSION All internal parts Kickdown linkage Release hubs and bearings Seals and gaskets Torque converter Transfer case Transmission case Transmission linkage Transmission mounts Transmission vacuum module AIR CONDITIONING Accumulator Automatic temperature control A/C clutch and clutch bearing Compressor Compressor seals Condenser Evaporator Field coil Pulley REAR -WHEEL DRIVE Axle shafts Drive axle housing and internal parts Drive shaft Front wheel bearings Rear wheel bearings Retainers Seals and gaskets Universal and constant velocity joints MISCELLANEOUS COMPONENTS Accerelator linkage Charge and voltage gauges Convertable lift mechanism Driving gear Electric clock Front and rear door latch assembly f rent -seat -tfack Speedometer casing and shaft BRAKES All lines and fittings Anti -lock brake module and sensor Backing plates Brake booster Calipers and wheel cylinders Clips and retainers Combination valve Master cylinder Parking brake linkage and cables Self-adjusters Springs ELECTRICAL Alternator Cruise control Distributor assembly Electrical ignition module Heated backglass (electrical only — not glass damage or breakage) Heater blower motor Heater - control cables Heater core assembly I nsta-Clear® windshield (electrical only — not glass damage or breakage) Instrument panel registers and air ducts Manually operated switches Radiator fan Radiator fan clutch and motor Radiator fan relay Radio and speakers Starter motor Voltage regulator Wiper motors Wiring (excluding spark plug wires) Wiring harnesses HIGH -TECH COMPONENTS Compass and thermometer readout displays Electronic instrument cluster (excluding dash pad) Keyless entry system (excluding door handles) Motorized mirrors (electrical only —not glass damage or breakage) Power antenna Power door locks and retainer clips Power seat motors Power window motors CHOOSE YOUR COVERAGE LENGTH Ford ESP PremiumCAREis available in many time and mileage options. Coverage begins with the original in- service date and zero mileage. Repairs made on or before the enrollment date are not eligible for reimbursement. Choose the plan best suited to your driving needs. 36,000 Miles 60,000 Miles 1 75,000 Miles 1 100,000 Miles 2 Years 3 Years 4 Years 5 Years 6 Years N/A N/A X X X X X X X X I X X X X X X X X X X • Stillwater Ford Truck Warranty - 6 year, 100,000 miles Total General Truck and Leasing Truck Warranty - 5 year, 75,000 miles $ 480.00 Total Rouston GMC Truck No Warranty BID ON THREE/QUARTER TON PICKUP $ 665.00 $ $ $18.370.19 • • TO: Mayor and City Council FR: Public Works Director DA: April 6, 1993 RE: SEALCOATING PROJECT M E M O R A N D U M The Public Works Department with the advise of the consulting engineer has determined that the following streets should be sealcoated this year: Wilkins Street from Owens to North First. North Martha Streets from Wilkins to Moore. North Fourth Street from Wilkins to Moore. Greeley Street from Myrtle to Anderson. Croixwood Blvd. from County Road 5 to Northland Avenue. Eagle Ridge Trail from Myrtle Street to Neal Avenue. Amundson Drive from McKusick Lake Road to W. Sycamore Street. Washington Avenue from Orleans to Frontage Road. Curve Crest Blvd from Washington Avenue to Greeley Street. Tower Drive from Washington Avenue to Northwestern Avenue. Northwestern Blvd. from Curve Crest to Frontage Road. Industrial Blvd. from Curve Crest to Frontage Road. The cost is estimated to be $95,793 as shown on the attached Schedule A. This cost assumes participation with Washington County (under their contract). Washington County needs to know by April U , 1993, if the City wants to participate. The City has participated with the County in the past because of the favorable price they are able to obtain and I would recommend participating again this year to do the aforementioned work. I have $84,000 in the public works budget to do the sealcoat work. The estimated cost exceeds my budget by $11,793. I would like to see the Council - amend the budget by this amount because the work is important to good street maintenance. However, if the Council does not agree to amend the budget, I would recommend deleting Wilkins Street from the project. In the event the actual cost comes in below the estimate, we can reconsider adding Wilkins Street. I would also request hiring at least four part-time people to supplement our regular work force. A considerable amount of patching and crack filling will be necessary and I would like to make sure that the work I have proposed is accomplished. The part -time budget is $12,000. This would be exceeded by about $2,000 in order to have four part -time people. (NOTE: The patching /crack fill costs are for material or contracted labor only. Costs of City crews are not included). SCHEDULE A COST BREAKDOWN FOR SEALCOAT PROJECT Patching/ Seal Crack Fill Coating Total Wilkins Street* 741 9,425 10,166 North Martha 313 2,720 3,033 North Fourth 232 4,635 4,867 Greeley Street 3,696 7,230 10,926 Croixwood Blvd. 371 8,440 8,811 Eagle Ridge Trail 659 11,155 11,814 Amundson Drive 384 6490 6,874 Washington Avenue 3,036 7,955 10,991 Curve Crest Blvd. 4,620 13,000 17,620 Tower Drive 358 4,350 4,708 Northwestern Blvd. 278 2,575 2,853 Industrial Blvd. 305 2,825 3,130 Total 14,993 80,800 95,793 * Will be deleted from project if "bid" price exceeds $84,000. • • • V'/) 10.1U Printed OA P.ryd.d P.per March 16, 1993 MARY LOU JOHNSON CLERK CITY OF STILLWATER 216 N FOURTH STREET STILLWATER MN 55082 DJT:JL:cr rrt o1: 4. U ZIOU ,U1 bi. PAUL WASHINGTON COUNTY PUBLIC WORKS DEPARTMENT PARKS • HIGHWAYS • FACILITIES 11660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082 -9573 612 -439 -6058 Facsimile Machine 612.430 -0472 Donald J. Theisen Deputy Director, Technical and Administrative Services EQUAL EMPLOYMENT OPPORTUNITY 1 AFFIRMATIVE ACTION 444 S11LLriA1hX WJUUG UUL Donald C. Wlsnlaweki, P.E. Director Public Works/County Engineer John P. Petkovkh, Deputy Director Operations Division Donald J. Theisen, P.E., Deputy Director Tochntcal & Administrative Division - Richard D. Herold, DeslwNConstnvction Engineer Edward Kepler, Facilities Operations Manager RE: Municipal Participation in 1993 Washington County Seal Coat Program Dear Ms. Johnson: We are beginning planning for our 1993 Seal Coating program. This letter is to provide information on the project and to invite you to participate in the program. Because of staff demands, we will not provide inspection services this year. If you decide to participate, it will be your responsibility to direct the contractor and verify quantities of materials used. If you decide to participate in the contract, please provide us with a detailed map and a list showing the roads to be seal coated, as well as estimated quantities. You may specify either traprock or pearock aggregate and either CRS -2 or CRS -2 -P emulsified asphalt. The approximate emulsion prices will be $0.85 per gallon for CRS -2 and $0,95 per gallon for CRS -2 -P. Approximate prices for aggregates are $19.00 per ton for pearock and $30.00 per ton for traprock. These prices are estimates only. Billing for this contract will be directly from the contractor to the municipality. We must receive your information by Friday, April 16,1993, if you are to participate. If you have.any questions, please feel free to contact Joe Lux at 439 -6058. • • • M E M O R A N D U M TO: Mayor and City Council FR: Public Works Director DA: April 6, 1993 RE: 1993 SIDEWALK REPLACEMENT PROGRAM I have met with Dick Moore to develop a workable (and I think necessary) sidewalk replacement program for 1993. The sidewalks proposed to be replaced are shown on the attached "sidewalk inventory" worksheet. The cost to remove and replace the proposed sidewalks is estimated to be $358,502.76. In order to accomplish the work it will be necessary to proceed either under Minnesota Statute Chapter 429 (Local Improvements) or our City Code Chapter 38 - Nuisance Abatement. In order to proceed under Chapter 429 the City must: 1. Direct the engineer to prepare a feasibility report; 2. Conduct an improvement hearing and order improvement by 4 /5ths vote; 3. Advertise for bids; 4. Contract for the work; and 5. Conduct an assessment hearing. I estimate that at least 200 property owners would be affected. This would necessitate conducting two separate hearings because of the numbers involved. In order to proceed under City Code Chapter 38, we must send property owners notice to repair /replace their sidewalks within a certain number of days. If the owner does not repair /replace the sidewalk, the City can proceed and assess the owner. The Chapter 429 process is a better process in terms of consistency of work and in being able to have a more orderly process, since we would have one or a small number of contracts. The City Code Chapter 38 process requires a special notice to each owner and if they don't respond or do the work we would still need our own contractor to do the work. However, if they elect to do the work themselves, could probably be able to do the work at a lesser cost. Workmanship however, would be more difficult to monitor. In addition, obligations issued to finance our work under the code is limited to obligations payable within two years of issuance. In terms of efficiency and to ensure that the work is consistent and timely, I would recommend proceedings under Chapter 429. The City would have to establish the assessment policy to determine how much of the work is to be assessed. In the past the City has required the owner to pay 100 percent of the cost. The City will also have to add the appropriate amount to its bonding needs for 1993. STILLWATER, MINNESOTA SIDEWALK INVENTORY SHEET NO. SEGMENT 289 FOURTH STS. 282 YY|LLARDSTW. 281 YV|LLARD ST W. 298 SO. SIXTH ST. 5 FOURTH ST. 427 CHERRY STREET 313 WILLIAM ST 43 MARTHA ST. 40 HARRIET STREET 41O° MYRTLE STREET 00 SECOND ST. 59 SECOND ST. 36 SIXTH. STREET S. 296 SIXTH ST 5. 280 SECOND ST S. 1° CHESTNUT STREET 372° GREELEYSTS. 327 NORTHLAND AVE. 426 CHERRY STREET 277 WILLARD ST. E. 291 * FOURTH ST S. 428 CHERRY STREET 181 PINE STVY. 406 * OLIVE STREET 406.1 OLIVE STREET 407 OLIVE STREET 430 LAUREL STREET 431 * LAUREL STREET 286 SO. SIXTH AVE. 432 LAUREL ST. 14° FIFTH ST 62 SECOND ST. 193 SO. FOURTH ST. 31O° GREELEY STREET S° FOURTH ST. FROM 03/25/93 WILLARD ST. SO. SIXTH ST. SO. FIFTH ST. WILLARD ST. MYRTLE ST. FOURTH ST. MULBERRY ST. MULBERRY ST. MYRTLE ST. OWENS ST. LAUREL ST. LAUREL ST. MYRTLE ST. PINE ST. E. WILLARD ST. FIFTH ST. W. ORLEANS ST. CROIXWOOD BLVD. FIFTH ST. SO. FIRST ST. E. CHURCHILL ST THIRD ST. S. GREELEY ST. THIRD ST. SO. HOLCOMBE ST S. MARTHA (EAST OWEN ST. FOURTH ST. LOCUST ST. THIRD ST. WILKINS ST. MULBERRY ST. E. CHURCHILL ST. MULBERRY ST. STILL. ST.TO W. 670 65 PR 5 150 3.750 410 71 PR 5 20 500 523 71 PR 5 44 1.100 645 71 PR 4 27 432 745 77 PR 5 17 425 365 78 PR 5 20 500 883 79 PR 5 120 3.000 877 80 PR 5 36 800 898 80 RE 5 35 875 2285 80 RE 5 90 2.250 511 80 RE 4 80 1.280 1006 81 RE 4 88 1.408 586 83 RE 5 25 625 450 83 RE 5 100 2.500 264 84 RE 5 30 750 366 84 RE 5 5 125 1920 84 RE 5 5 125 2400 85 RE 4 23 868 325 88 RE 5 50 1.250 680 87 RE 5 80 1.508 647 88 RE 5 4 100 353 88 RE 5 25 625 1641 89 RM 5 200 5.000 1900 93 RM 5 120 3.000 1900 93 RM 5 140 3.500 1055 91 RE 5 120 3.000 2135 91 RE 5 180 4.500 356 92 RE 5 20 500 1068 92 RE 5 30 750 329 92 RE 5 25 625 1295 93 RE 5 175 4.375 1010 93 RE 4 88 1.408 1880 93 RE 5 55 1.375 302 94 RM 5 20 500 122 94 RM 5 20 500 SIDEWALK REPLACE SW REPAIR SIDEWALK TO LENGTH SCORE RECOMM. WIDTH PANELS AREA COSTS W. PINE ST SO. FIFTH ST. SO. THIRD ST CHURCILL ST. MULBERRY ST THIRD ST. MYRTLE ST. OLIVE ST. MULBERRY ST. F|FTHST.(NEST) LAUREL.511'NO. MULBERRY ST OLIVE ST. WILLARD ST. 264'N.OF E.WILL FOURTH ST. W. CHURCHILL ST 100 S'OF SUNRISE FOURTH ST. SO. THIRD ST. W. WILLARD ST. SECOND ST. 5. HOLCOMBE ST. SO. HOLCOMBE ST SO.MARTH ST.(E) GREELEY (WEST) FOURTH ST. THIRD ST. E. CHURCHILL ST. SECOND ST. MAPLE ST. LAUREL ST. E. ORLEANS ST. LINDEN ST. STILL. ST.TO E. PAGE NO. 1 COST/SF $5.67 21,262.50 2,835.00 6,237.00 2,449.44 2,409.75 2,835.00 17,010.00 5,103.00 4,961.25 12,757.50 7,257.60 7,983.36 3,543.75 14,175.00 4,252.50 708.75 708.75 2,086.56 7,087.50 8,505.00 567.00 3,543.75 28,350.00 17,010.00 19,845.00 _ 17,010.00 25,515.00 2,835.00 4,252.50 3,543.75 24,806.25 7,983.36 7,796.25 2,835.00 2,835.00 SHEET NO. 18 8.1 373 * 33 32 30 24 15 309 31 * 275 * 208 * 411 STILLWATER, MINNESOTA SIDEWALK INVENTORY SEGMENT MARTHA STREET FOURTH ST. GREELEY ST S. EVERETT STREET EVERETT STREET EVERETT STREET WILLIAM ST FIFTH ST. GREELEY STREET EVERETT STREET CHURCHILL ST. SIXTH AVE S. MYRTLE STREET * INDICATES CONTACT OWNER FROM ELM ST MAPLE ST. W. CHURCHILL ST MULBERRY ST. LAUREL.250'SO. LAUREL STREET MAPLE ST. MAPLE ST. OLIVE ST. LAUREL.180'SO. HOLCOMBE ST. BURLINGTON ST. FIFTH ST.(WEST) 03/25/93 ASPEN ST. ASPEN ST. OLIVE ST MYRTLE ST. MULBERRY ST. LAUREL.180'SO. HICKORY ST. CHERRY ST. MYRTLE ST. LAUREL.250'SO. SO. SIXTH AVE. CHURCHILL ST. THIRD ST. • COST/SF $5.67 SIDEWALK REPLACE SW REPAIR SIDEWALK TO LENGTH SCORE RECOMM. WIDTH PANELS AREA COSTS PAGE NO. 2 = 360 94 RM 974 94 RM 1815 94 RM 890 97 RM 745 98 RM 180 99 RM 360 99 RM 710 100 RM 585 100 RM 70 100 RM 2585 100 RM 874 100 RM 725 100 RM COST BASED ON: $2.00/SF REMOVAL $2.00/SF CONSTRUCT $1.00/LF SOD PLUS 35% 5 30 750 4,252.50 5 77 1,925 10.91475 5 20 500 2.835.00 5 30 750 4.252.50 5 15 375 3.126.25 5 18 450 2.551.50 5 30 750 4.252.50 5 120 3.000 17.010.00 5 7 175 992.25 5 7 175 992.25 5 1 25 141.75 5 20 500 2,835.00 6 12 432 2.449.44 � � $358,502.716 • • STILLWATER CITY COUNCIL REGULAR MEETING MMINUTES March 2, 1993 4:30 P.M. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings (arrived at 4:45 P.M.), Funke, Kimble and Mayor Hooley. Absent: None Also Present: Press: Others: City Coordinator Kriesel City Attorney Thole Finance Director Debion Consulting Engineer Moore Comm. Dev. Director Russell Public Works Director Junker Police Chief Beberg Building Official Zepper City Clerk Johnson Julie Kink, The Courier Mike Marsnik, Stillwater Gazette None STAFF REPORTS 1. Consulting Engineer - Construction of Pedestrian Ramps by Mn /DOT Consulting Engineer Moore reported on the proposed construction of pedestrian ramps on Minn. State Aid streets by the Minn. Dept. of Transportation. Report on State Aid Funds for McKusick Road Project Mr. Moore reported that Mn /DOT has sent notice that 25.4% of the storm sewer on this project qualified for State Aid. (Councilmember Cummings arrived at 4:45 P.M.) 2. Finance Director - Report on 1993 State Aid Cuts Finance Director Debion reported on the proposed 1993 State Aid cuts, for the City of Stillwater in the amount of $31,133, and the direct impact it would have on the City's budget. 3. Police Chief Purchase Request - Two Squad Cars Motion by Councilmember Funke, seconded by Councilmember Kimble to delay awarding a quote for purchase of two squad cars and submit specs to other car 1 Stillwater City Council, Minutes March 2, 1993 Regular Meeting dealerships in Washington County. (Ayes - 4; Nays - 1, Councilmember Motion by Councilmemberf Funke, seconded by Councilmember Cummings to amend the previous motion by stating that quotes shall be obtained from all car dealers in Washington County, with the same specs being submitted to each car dealer, for the purchase of twc squad cars for the Police Dept. (Ayes - 4; Nays - 1, Councilmember Bodlovick). 4. Building Official - Extension of Building Inspector Internship for Jack McGinnis Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution extending the contract with Jack McGinnis as Intern Building Inspector in the City Building Dept., at no expense to the City, to September 1, 1993. (Resolution No. 93 -40) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 5. Public Works Director - Proposed U.S. West Easement at Wildpines Ln. & Parkwood Ln. Motion by Councilmember Kimble, seconded by Councilmember Funke to submit the request from U. S. West for acquisition of an easement on Outlot C, Croixwood 2nd Add., to install an electronic cabinet to increase capacity of U.S. West's facilities to City Attorney Magnuson for review; and if satisfactory, to have the easement executed by the appropriate City officials and returned to U.S. West. (All in favor). Possible Purchase of 3/4 Ton Pick -Up Motion by Councilmember Bodlovick, seconded by Councilmember Funke to postpone the acceptance of the quote for the 3/4 ton pick -up for the Public Works Dept. until the March 9, 193 Special Meeting. (All in favor). Advertise for Bids for Tandem Dump Truck Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to authorize the advertisement for bids for a new tandem dump truck, with plow, for the Public Works Dept. (All in favor). 3. Police Chief (Continued) Purchase of one New Unmarked Squad Car Motion by Councilmember Funke, seconded by Councilmember Cummings to include the unmarked squad car in the same quote process, as mentioned above for the marked squad cars. (Ayes - 4; Nays - 1, Councilmember Bodlovick). 6. Community Development Director - Bodlovick) 2 • Stillwater City Council Minutes March 2, 1993 • Regular Meeting • • SF449 Changes to Metropolitan Land Planning Act Motion by Councilmember Funke, seconded by Councilmember Bodlovick to direct staff to attend the meeting of the Subcommittee on Metropolitan Affairs of the Senate Metropolitan and Local Gov't. Committee, giving testimony and /or submission of written comments to prohibit this bill from passing. (All in favor). Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to amend the previous motion by including that Mr. Russell shall attend the meeting and speak vehemently against the proposed legislation. (All in favor). 7. City Coordinator - Establishment of Pay Rate for Leo Miller Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution establishing a pay rate for Leo Miller as part -time Police Investigator. (Resolution No. 93 -41) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 8. City Attorney - Grover Sims' Personal Property Extensive discussion followed regarding whether to allow Mr. Sims additional time to return to his former house to remove personal property. One issue discussed was whether the City would have any liability if there was an accident. Motion by Councilmember Kimble, seconded by Councilmember Funke to direct the City Attorney's office to draft a waiver of liability to allow Mr. Sims to enter his former property at 410 No. Fourth St. and remove personal items by March 16, 1993. (All in favor). RECESS Motion by Councilmember Kimble, seconded by Councilmember Funke to recess the meeting at 5:53 P.M. to Executive Session. (All in favor). ATTEST: CITY CLERK 3 MAYOR Stillwater City Council Minutes March 2, 1993 Regular Meeting Resolutions: Resolution No. 93 -40 - Extension of Internship for Jack McGinnis, Intern Building Inspector. Resolution No. 93 -41 - Establishing Pay Rate for Leo Miller, P.T. Police Investigator. • • 4 • • • RECESSED MEETING Also Present: Press: Others: STILLWATER CITY COUNCIL MINUTES March 2, 1993 7:00 P.M. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None City Coordinator Kriesel City Attorney Thole Consulting Engineer Moore Consulting Engineer Peters Comm. Dev. Director Russell Planning Comm. Chair Fontaine City Clerk Johnson Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Mark Herwig, St. Croix Valley Press Scott Zahren, Karl Ranum, Gerald Kalish, Cherie Berett, Scott Keller, Richard Slivik, Art Palmer, Robert Pasket, Howard Lieberman. APPROVAL OF MINUTES Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the minutes of the Special Meeting of February 1, 1993 and Regular Meeting of February 16, 1993 as presented. (All in favor). INDIVIDUALS, DELEGATIONS AND COMMENDATIONS 1. Karl Ranum - Edstrom /Kalish fence dispute. Karl Ranum, representing Gerald B. Kalish, was present to ask Council review and help in the Edstrom /Kalish fence dispute. Council did not believe there would be any chance for further review and City Attorney Thole stated the City Attorney's office could present the Kalishes with an outline of reasons why the City could not proceed further with the case. PUBLIC HEARINGS 1. This is the day and time for the Public Hearing to consider a Variance to the Sign Ordinance for placement of a 3 ft. by 6 ft. lighted marquee sign located at 920 W. Olive St. (Nelson's Ice Cream Store) in the RB, Two - Family Residential Dist., Case No. V/93 -8, Robert C. Pasket, Applicant. Notice of the hearing was published in The Gazette on February 19, 1993 and mailed to affected property owners. 1 Stillwater City Council Minutes March 2, 1993 Recessed Meeting Community Development Director Russell explained Mr. Pasket's request to place a 3 ft. by 6 ft. portable sign on Nelson's Ice Cream Store lot located in a residential district. Planning Commission Chair Fontaine stated the Planning Commission recommended denial of the request because it is against the zoning ordinance and is a dangerous precedent to set. Also, there is a great deal of neighborhood opposition to the sign. Robert Pasket, applicant, stated he thought he applied for a temporary 30 -day use permit, and now has gotten a letter recommending denial. He asked why he had to fill out an application and pay $70. He does not want a variance and only wants to light the sign for thirty days during slack periods. Mr. Fontaine stated this was never mentioned at the Planning Commission meeting. McCarthy, 212 So. Greeley St., stated there is still confusion -- what 30 days does Mr. Pasket want the sign. He presented a neighborhood petition against the request for a sign. He further stated "Nelson's Dairy Store" is a landmark and does not need such a sign which is an assault on the neighborhood. Tom Huelsman, 401 S,o. Greeley St., stated that during December the flashing sign was very disturbing and he objects even if the sign is in place 1/12 of the year. Mayor Hooley closed the public hearing and Council discussion followed. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to deny a Variance to the Sign Ordinance for placement of a 3 ft. by 6 ft. lighted marquee sign located at 920 W. Olive St. (Nelson's Ice Cream Store) in the RB, Two - Family Residential Dist., Case No. V/93 -8, Robert C. Pasket, Applicant. Ayes - 4; Nays - 1, Councilmember Bodlovick. Councilmember Bodlovick asked if Councilmember Funke would amend his motion to include refunding the $70.00 fee and Mr. Funke declined to do so. 2. This is the day and time for the Public Hearing to consider a Special Use Permit to conduct a beauty salon business (nails only) in a residential structure at 121 So. Owens St. in the RB, Two - Family Residential Dist., Case No. SUP /93 -9, Heidi B. Colleran, Applicant. Notice of the hearing was published in The Gazette on February 19, 1993 and mailed to affected property owners. Mr. Russell explained the request is to conduct a beauty salon (nails only) in a home located on Owens St., in a residential area with the resident as the only employee. The conditions of approval were discussed 2 • • • Stillwater City Council Minutes March 2, 1993 • Recessed Meeting • • -- no signage, parking on site and any modifications or intensification of use would require an amendment of the Special Use Permit. Mr. Fontaine stated there was some opposition because of the increase of the cottage industry in the area. Dan and Heidi Colleran, the applicants, stated they were concerned with the neighborhood opposition. Ms. Colleran stated she would be working by appointment only which would contribute to low traffic. Mayor Hooley closed the public hearing. Motion by Councilmember Cummings, seconded by Councilmember Funke to approve a Special Use Permit to conduct a beauty salon business (nails only) in a residential structure at 121 So. Owens St. in the RB, Two - Family Residential Dist., Case No. SUP /93 -9, as conditioned, Heidi B. Colleran, Applicant. (All in favor). 3. This is the day and time for the Public Hearing to consider a Variance to the Parking Ordinance for an 850 sq. ft. restaurant use in an existing structure at 317 So. Main St., (River Exchange Bldg.) located in the CBD, Central Bus. Dist., Case No. V/93 -10, Scott Zahren, Applicant. Notice of the hearing was published in The Gazette on February 19, 1993 and mailed to affected property owners. Mr. Russell stated this request is for a restaurant in the downstairs portion of the River Exchange Building between Water St. and Main St. with the maximum occupancy less than 35. This request requires a variance to parking regulations. Mr. Fontaine stated the Planning Commission recommended approval and the parking problem is preferable to an empty building. Scott Zahren, applicant, stated the Fire Dept. suggested a maximum occupancy of 30 with which he agrees. Mayor Hooley closed the public hearing. Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve a Variance to the Parking Ordinance for an 850 sq. ft. restaurant use in an existing structure at 317 So. Main St., (River Exchange Bldg.) located in the CBD, Central Bus. Dist., Case No. V/93 -10, as conditioned, Scott Zahren, Applicant. (All in favor). 4. This is the day and time for the continuation of the Public Hearing to consider a Street Vacation for a 50 ft. section of Meadowlark Dr. between N. Sherburne St. and S. Center St. in the RB, Two - Family Residential Dist., Case No. SV/92 -58, Madeline S. Connelly, Applicant. 3 Stillwater City Council Minutes March 2, 1993 Recessed Meeting Notice of the hearing was published in The Courier on December 24, 1992 and mailed to ,affected property owners. Mr. Russell reported that the applicant has requested withdrawal of the application. Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the requested withdrawal of a Street Vacation for a 50 ft. section of Meadowlark Dr. between N. Sherburne St. and S. Center St. in the RB, Two - Family Residential Dist., Case No. SV/92 -58, Madeline S. Connelly, Applicant. (All in favor). 5. This is the day and time for the Public Hearing to consider a Minor Subdivision of a 1.26 acre vacant parcel of land known as Lots 1, 2, 3, 4, 5, 6 & 13, Block 14, Sabin's Add., into three separate parcels located east of Sherburne St. & north of W. Linden St. in the RB, Two - Family Residential Dist., ''Case No. SUP /93 -11, Doug & Mary Christensen, Ron & Eloise Zaniewski & i Agnes Mowry, Applicants. Notice of the hearing was published in The Gazette on February 19, 1993 and mailed to affected property owners. Mr. Russell stated this is the same area previously considered for a street vacation and the request is to resubdivide the lots so that there would be no additional developable parcels. Because of the irregular shape and the lack of access to the parcels it is recommended this request be approved. Mr. Fontaine stated the Planning Commission approved the request. A man requested Council consideration in saving the wetlands. Mary Christensen, 415 No. Center St., stated that by dividing it this way the City would still have their property and no one would be landlocked. Mr. Russell added hat it is the intention of the subdividers to provide driveway access fo Agnes Mowry. Motion by Councilmembe4 Funke, seconded by Councilmember Cummings to adopt the appropriate resolution approving the request for a Minor Subdivision of a 1.26 acre vacant parcel of land known as Lots 1, 2, 3, 4, 5, 6 & 13, Block 14, Sabin's Add., into three separate parcels located east of Sherburne St. & north of W. Linden St. in the RB, Two - Family Residential Dist., Case No. SUP /93 -11, as conditioned, Doug & Mary Christensen, Ron & Eloise Zaniewski & Agnes Mowry, Applicants. (Resolution No. 93 -52) Ayes - Councilmembers Oodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 4 • • • Stillwater City Council Minutes • March 2, 1993 Recessed Meeting Mayor Hooley closed the public hearing. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the request for a Variance to the Sign Ordinance for the placement of a 50 sq. ft. free - standing sign, 20 ft. in height, at 2289 Croixwood Blvd. (Brooks Food Market) located in the CA, Gen. Comm. Dist., Case No. V/93 -12, Suburban Lighting, Applicant. (All in favor). • 6. This is the day and time for the Public Hearing to consider a Variance to the Sign Ordinance for the placement of a 50 sq. ft. free - standing sign, 20 ft. in height, at 2289 Croixwood Blvd. (Brooks Food Market) located in the CA, Gen. Comm. Dist., Case No. V/93 -12, Suburban Lighting, Applicant. Notice of the hearing was published in The Gazette on February 19, 1993 and mailed to affected property owners. Mr. Russell explained this request is to remove an existing sign and replace it with a Fina sign which is half as large as the present one. The variance is required because the applicant has three signs, with only two allowed. Mr. Fontaine stated the Planning Commission approved the request. Ray Roemmich, 301 Crestwood Terrace, representing Suburban Lighting, stated the sign is being downsized and the applicant is changing from Mobil to Fina. 7. This is the day and time for the continuation of a Public Hearing, and possible second reading, of a Zoning Ordinance Amendment for a Forest Protection Ordinance, Case No. ZAT /93 -1, City of Stillwater, Applicant. Notice of the hearing was published in The Gazette on January 22, 1993. Mr. Russell explained this ordinance would protect the cutting of trees under certain conditions when development permits were required. It is designed to maintain the tree cover within the project area. The Planning Commission recommended approval. Motion by Councilmember Funke, seconded by Councilmember Kimble to have a second reading and enactment of an Ordinance adding Section 31.01, Subd. 30, Forest Protection regulations. (Ordinance No. 769) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None. Council recessed for five minutes and reconvened at 8:30 P.M. 5 Stillwater City Council Minutes March 2, 1993 Recessed Meeting UNFINISHED BUSINESS 1. Continuation of Appointments to Various City Boards & Commissions: a. Cable Commission. Motion by Councilmember Bodlovick, seconded by Councilmember Funke to appoint Gary Talbot as resident representative for Stillwater on the St. Croix Valley Joint Cable Commission. (All in favor). Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to reappoint Mary Kreimer - Adrian as alternate resident representative for Stillwater on the St. Croix Valley Joint Cable Commission. (All in favor). b. Heritage Preservation Commission. Discussion followed regarding the continuation of these appointments until it is decided whether a resident can serve on more than one commission. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to continue the appointments to the Heritage Commission until the next regular meeting on March 16, 1993. (All in favor). c. Downtown Parking Commission. Motion by Councilmember Funke, seconded by Councilmember Cummings to continue the appointments to the Downtown Parking Commission until the next regular meeting on March 16, 1933. (A11 in favor). NEW BUSINESS 1. Feasibility Study far Highlands 4th Addition, L.I. 293. Consulting Engineer Peters stated a petition has been received from the owner of the property for improvements, however, a public hearing will need to be held because these improvements affect adjacent property owners. Mr. Peters presented a summary of project costs -- total project, $625,586.49; Highlands 4, $349,655.94; and W. Orleans St., $275,930.55. Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution accepting the Feasibility Report and setting a public hearing for March 16, 1993 for Highlands of Stillwater, Phase 4, L.I. 293. (Resolution No. 93-42) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 2. Application for Payment No. 4 - Hydrocon, Inc., Gloves Add., L.I.283. Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the Application for Payment No. 4, in the amount of $5,627.71, from Hydrocon, Inc. for Gloves Addition, L. [. 283. (All in favor). 6 • • • Stillwater City Council Minutes 111 March 2, 1993 Recessed Meeting • 3. Application for Payment No. 4 - Inland Utility Const., Highlands 2nd Add., L.I. 276. Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution accepting the project and making the fourth and final payment, in the amount of $24,744.64, to Inland Construction for Highlands of Stillwater, 2nd Addition, L.I. 276. (Resolution No. 93 -43). Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None CONSENT AGENDA Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve the Consent Agenda of March 2, 1993, including the following: (All in favor). 1. Directing Payment of Bills (Resolution No. 93 -39). Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None 2. The following Contractors licenses: Opus Corporation General Contractor P.O. Box 150 Minneapolis, Mn. 55440 Renewal • 3. Forward to Ins. Co. - Statement of Claim & Summons, Conciliation Court, Ronn Hechter, Grand Garage sewer backup. 4. Forward to Ins. Co. - Summons & Complaint, Robert Engquist, injuries received from falling temporary stop sign. 5. City Attorney Retainer for 1993. (Resolution No. 93 -44). Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None COMMUNICATIONS /REQUESTS 1. Ed Cain, Legislative Assoc., Inc.; Sen. Gene Merriam; Rodney Sando, Comm., DNR - Re: Status report of Legislative fund raising for Levee Wall. Comm. Dev. Director Russell commented on the Status Report & Review of legislative fund raising work for the Levee Wall project. Mayor Hooley announced he would be in Washington on March 24 for the Hearings before the House Subcommittee on Energy & Water Resources Appropriations regarding this project. COUNCIL REQUEST ITEMS Update of Comprehensive Plan Councilmember Kimble spoke in favor of a workshop with the various City Commissions in discussing the Comp Plan. Councilmember Cummings stated the Parks Commission is very interested in giving input on this subject. 7 Stillwater City Council Minutes March 2, 1993 Recessed Meeting Discussion of Engineering Services Councilmember Funke initiated discussion of a missing communication regarding an increase for SEH services. Mr. Moore stated they are still working on this. Councilmember Funke discussed reviewing the Engineering contract with SEH and holding workshops with other engineering firms. COMMUNICATIONS (Continud) 2. Orville Pung, Comm. Minn. Dept. of Corrections; Phillip McMullen, Chair, Wash. Co. Bd. of Comm. - Re: Placement of State Prisoners in County facilities. Mr. Kriesel explained the background of this letter and Council duly noted the communication. 3. Esther Snaza, Minn. 'Dept. of Commerce - Petrofund reimbursement. Council took note ofi this communication. 4. League of Minn. Cit Motion by Councilmember sending the City flag t 1993 "Annual Parade of es - 1993 Annual Conference Parade of Flags. Kimble, seconded by Councilmember Bodlovick to approve the annual League of Minn. Cities conference for the lags ". (All in favor). Council took note of the following communications: 5. League of Minn. HumEn Rights Comm. - Statewide campaign against hate & bigotry. 6. Gary Getty, Sec. - dame change for Dock Ass'n. to "Mulberry Point Yacht Harbor ". 7. Christine White, Exec.Uice Pres., Chamber of Comm. - Thanks to City for corporate sponsorship at "All Cities Banquet ". 8. G. Dykstra, Field Rep., ISO Comm. Risk Serv., Inc. - City Fire Insurance classification. Council noted that the City of Stillwater has received a fire insurance classification of Class 4 which has improved from Class 5 and which will result in a decreasE in the fire insurance rates for many insured commercial properties within the City, effective June 1, 1993. 9. Yvette Quarfot, Washington Co. HRA - Low Income Housing, Cottages, Phase III. STAFF REPORTS (Continues) Resignation of Mike Louis from Mn /DOT Motion by Councilmember Kimble, seconded by Councilmember Funke authorizing Comm. Dev. Director Russell to draft a letter for the Mayor's signature to the 8 • • 0 Stillwater City Council Minutes March 2, 1993 Recessed Meeting • Regional Office of Mn /DOT regarding the resignation of Mike Louis, Project Director for the New Stillwater Bridge, and indicating our concern for loss of Mr. Louis' knowledge, background and expertise in developing a plan to look at the impact of the bridge project, concern for the participatory process that has been followed over the last five years, and concern for the future of the project; and the request for a meeting with Mr. Louis' replacement to establish a liaison process for this project. (All in favor). ADJOURNMENT Motion by Councilmember Funke, seconded by Councilmember Kimble to adjourn the meeting at 10:05 P.M. (All in favor). ATTEST: CITY CLERK Ordinances: No. 769 - Forest Protection Ordinance. 9 MAYOR Resolutions: No. 93 -39 - Directing Payment of Bills. • No. 93 -42 - Accept Feasibility Report & set Public Hrg. for L.I. 293, Highlands 4. No. 93 -43 - Accept Project, final Payment - L.I. 276, Highlands 2. No. 93 -44 - Approving City Attorney's Retainer for 1993. No. 93 -52 - Resubdivision west of Sherburne & no. of W. Linden Sts. *8 SPECIAL MEETING STILLWATER CITY COUNCIL MINUTES March 9, 1993 The meeting was called to order by Mayor Hooley. 4:30 p.m. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble, and Mayor Hooley Absent: None Also Present: Others: Press: UPDATE ON CUB PLANS City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Comm. Dev. Dir. Russell Planner Pung - Terwedo Consulting Engineer Moore Recording Secretary Schaubach Tom Thueson, Jay Slater, David Wettergren, Suki Thomsen, Dan Parker, Wally Abrahamson, Neal Casey, Art Palmer, Jim Ros milia, Don Bromen, Mike Morrison Julie Kink, St. Croix Valley Press Mike Marsnik, Stillwater Gazette John Gillstrom, Stillwater Gazette Mayor Hooley stated that he is one of the founders of Cub Foods and holds SuperValu stock. Therefore, he feels it is inappropriate to participate in the discussion and in any action taken by the Council. He passed the gavel to Vice - Chairman Funke who presided over this portion of the meeting. Vice - Chairman Funke turned the meeting over to Comm. Dev. Director Russell who explained the background of this project. Tom Thueson, Director of Development for Cub Foods, presented Cub's proposal. The updated plans are estimated to cost $3.9 million, and call for demolition of the West Wing to accomodate parking. Jay Slater, BWBR, presented the architectural plans for the East Wing. Mr. Thueson reported on a possible hotel and restaurant development downtown in the Hooley's and Lumberman's Exchange building. Dr. Jim Rosamilia, 438 S. Broadway, asked who would be paying for the demolition of the west wing and the new parking lot. He also asked what benefit the City will receive from this Stillwater City Council Minutes Special Meeting March 9, 1993 proposal. It was explained that there will be over 200 employees at the new facility. The building will also be taxed by the City, which is not currently being done. Wally Abrahamson spoke as a citizen of Stillwater and stated his support for Cub's proposal for the economic benefits. Don Bromen, owner of a management company, stated that as a businessman he supports this proposal because of the economic impact on the lumber of people employed by Cub Foods. He also stated that the Stillwater Area Economic Development Corporation supports Cub's proposal. He is also in favor of the parking Lot on the west wing site, because it will alleviate some of the parking problems downtown. Mike Morrison, current president of the Chamber of Commerce, emphasized how important it is to keep Cub's headquarters in Stillwater. Motion by CounciLmember Cummings, seconded by Councilmember Bodlovick to direct staff to continue working with Cub Foods to determine the costs of assistance required for Cub's proposal, to determine the costs of demolition of the west wing and construction of a parking lot, to determine the best approach in establishing TIF assistance for the east wing, to continue working with the developer on the concept of a hotel use for the Lurnberman's and Hooley's sites, and to present a staff report at the next City Council meeting. (Ayes - 4; Abstain - 1, Mayor. Hooley) Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct staff to study and prepare a report on whether there is any feasible economic alternative to the demolition of the west wing of the junior. high. (Ayes - 4; Abstain - 1, Mayor Hooley) Council recessed to Executive Session and reconvened at 6:20 p.m. Councilmember Kimble was absent. WORKSHOP WITH WASHINGTON COUNTY Don Wisniewski. Washington County Public Works Director, and Don Theisen, Deputy Director, met with Council to discuss their plans to improve County Road 5 in 1994. Estimated costs to the City range from $203,400 to $255,200. Mayor Hooley requested further information regarding accident rates, actual cost to the City with MSA participation, and the benefits of completing this project in 1994 rather than in 1997 when the State improves the intersection of Highway 36 and Co. Road 5. 2 • • • • • • Stillwater City Council Minutes Special Meeting March 9, 1993 ATTEST: Consulting Engineer Moore presented a report on installation of City utilities in conjunction with the County's project. (Councilmember Bodlovick left the meeting at 7:15 p.m.) Mr. Theisen stated that the County will prepare a report with further information on the items requested by the Mayor, and will return in May to meet with the Council for further discu_sion. POSSIBLE ACCEPTANCE OF OUOTE FOR PURCHASE OF A 3/4 TON TRUCK Motion by Councilmember Funke, seconded by Councilmember Cummings to postpone the quote acceptance and include this in the request for quotes for two police cars and an investigator's car. (All in favor) ADJOURNMENT Motion by Councilmember Funke, seconded by Councilmember Cummings to adjourn the meeting at 7:20 p.m. (All in favor) CITY CLERK MAYOR • • • STILLWATER CITY COUNCIL MINUTES REGULAR MEETING March 16, 1993 The meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Kimble, Funke, and Mayor Hooley Absent: None Also Present: Press: Others: City Coordinator Kriesel City Attorney Magnuson Comm. Dev. Director Russell Public Works Director Junker Consulting Engineer Moore Consulting Engineer Peters Recording Secretary Schaubach Julie Kink, The Courier Mike Mar.snik, Stillwater Gazette Mark Herwig, St. Croix Valley Press 7:00 p.m. Ed Cain, Pam Neary, Tom Farrell, Roberta Opheim, Wally Abrahamson, Bev Schultz, Barb O'Neal, Jim Kellison, Neal Casey, Paul Simonet, Andy Kass, Tim Old, Kirk Roetman, Lynn Schwarz, Howard Lieberman, James Laskin, Jim Qually, Mike Louis, George Vogt, Will Krongard, Mr. Arndt, Kevin Shields, Dennis Meyer INDIVIDUALS. DELEGATIONS AND COMMENDATIONS 1. Ed Cain - Update on Levee Wall funding. Mr. Cain reported that appropriations decisions will be made at both the state and federal level this month. Mayor Hooley will be testifying before the House Appropriations Subcommittee next Wednesday. 2. Description of Junior Hiah site reuse development review Process. Mayor Hooley read a statement explaining that he was one of the founders of Cub Foods and he presently holds stock in SuperValu and that it would be inappropriate for him to participate in any discussion or to vote on this matter. Mayor Hooley relinquished the chair to Vice - President Funke and did not participate in the discussion. Motion by Councilmember Kimble, seconded by Councilmember Cummings to accept the Community Development Director's determination regarding zoning regulations applicable to the Junior High Reuse. (Ayes - 4; Abstain - 1, Mayor Hooley) Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate Resolution approving a contract Stillwater City Council Minutes Regular Meeting March 16, 1993 with MacKal.l, Cok'lnse and Moore to provide counsel for modifying or amending the Tax Increment Financing Districts and the development of a Development Agreement with Cub Foods. (Resolution No. 9:3 -46) Ayes - Counc_ilrpernbers Aodlovick, Cummings, Kimble, and Acting Mayor Fi nke; Nays - None Abstain - Mayor Hooley Motion by Councilmember Cummings, seconded by Councilmember Kimble to adopt the appropriate Resolution ordering the modification of the development district and establishing "CIF District No. 6. (Resolution No. 93 -47) Ayes - Councilmember. Bodlovick, Cummings, Kimble, and Acting Mayor Fri4nke Nays - None Abstain - Mayor Hooley The gavel was passed back to Mayor Hooley. 3 . Possible f i s t rear] i nq of an ordinance .amending Chapter 22.10, Heritage Preservation Commission to increase member- ship size. Motion by Councilmember Kimble, seconded by Councilmember Funke to have a first eading of an ordinance amending Chapter 22.10, Heritage Preservation Commission to increase membership size. (All in favor) 4. Possible Commission and Committee Appointments. Comm. Dev. Director Russell submitted the names of interested individuals to serve on the Downtown Parking Commission. Council discussed how term lengths should he determined. Motion by Councilmember Funke, seconded by Councilmember Kimble to approve appointment of the following to the Downtown Parking Commission: Karl Ranum, Paul Simonet, Dave Swanson, Katie Holdorph, Patrick Anderson, Vern Stefan, and Martha Conway, and to direct the Committee to recommend to Council the ter.nrs of the Committee members. (Ayes - 4; Nays - 1, Councilmember Bodlovick) 5. Pam Nearv. Legislative Respr.esentative, comments regarding proposed new river_ bridge.. Mayor Hooley read a statement indicating he doe; not concur with the decision of the previous Council supporting the building of d new bridge, and he will abstain from any action taken by the Council at this time. State Representative Pam Neary explained her reasons for 2 • Stillwater City Council Minutes Regular Meeting March 16, 1993 introducing a bill delaying any action on the bridge until further criteria are met. Mayor Hooley opened the meeting to comments and questions from the audience. Lynn Schwarz, Oak Park Heights, questioned how long Ms. Neary has studied this issue. Councilmember Funke stated that he feels it was inappropriate for Ms. Neary to introduce the bill without discussing the matter with Stillwater's Senator Laidig. He also stated he stands by his previous vote in favor of a new bridge. Will Krongard, a resident of Oak Park Heights whose home will be removed in the process of building a new bridge, stated that enough studies have been done. James Laskin, downtown business owner, stated that there is a need for improvment of transportation flow downtown, but is in favor of the bill because further study is needed. Paul Simonet, employee downtown, stated that this has been studied for many years, and traffic is becoming more of a problem. He believes a new bridge is inevitable, and this action is delaying the process. County Commissioner Wally Abrahamson stated his support for the new bridge. He feels the bill is a delay tactic by a few people. Jim Kellison, a member of SAEDC and the Stillwater Chamber. of Commerce, stated that the community is growing and a new bridge must be built to accomodate the growth. Jim Qually, downtown business owner, is not in favor of a new bridge at this time. He feels the old bridge will be lost, and he feels there are alternatives to a new bridge, such as restricting parking on Main Street, reducing the number of times the bridge is lifted for boat traffic, and placing vehicle weight restrictions downtown. Councilmember Kimble stated that he will be requesting an opportunity to testify at the house and senate hearings because of his opposition to this bill. Former Councilmember Roberta Opheim stated that the former City Council knew all the facts and weighed the issues before making a decision to support the new bridge. (Councilmember Funke left the meeting at 8:05 p.m.) 6 Resolution in support of Andersen Corporation. Mr. Arndt of Andersen Corp. explained Andersen Corporation's plans for expansion. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate Resolution supporting Andersen Corporation in its proposal to acquire a 245 acre site adjacent Stillwater City Council Minutes Regular Meeting March 16, 1993 to County Road 21 from the Minnesota Department of Natural Resources. (Resolution No. 93 -48) Ayes - Councilmempers Bodlovick, Cummings, Kimble, and Mayor Hooley Nays - None 7. Richard Anderson - discussion reaardina possible management, contract of Lilv Lake Ice Arena Kevin Shields of Andiamo Enterprises, presented a proposal to operate and manage the Lily Lake Ice Arena. City Attorney Magnuson stated that this could be negotiated as a personal service contract, but as a matter of public policy it could be put out for bids. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct City staff to study, along with the Parks and Recreation Board, the proposal by Andiamo Enterprises to manage the Lily Lake Ice Arena. (All in favor) 8. Discussion of Comprehensive Plan Update. Council directed the Community Development Director to set a • public meeting with the City Council, the Parks and Recreation Board, Charter Commission, Planning Commission and neighborhood groups as part of review of the Comprehensive Plan Update Work Program. 9. Denny Meyer - Discussion of proposed New Heiohts Charter School. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate Resolution supporting the proposed New Heights Charter School. (Resolution No. 93 -49) Ayes - Councilmerr.bers Bodlovick, Cummings, Kimble, and Mayor Hooley Nays - None STAFF REPORTS 1. Public Works Director Parks Dent. request for a utility sprayer Public Works Director Junker requested permission to get quotes on a John Deere 1800 utility sprayer for the Parks Department. Council discussed whether there were other options to tree purchase of this equipment. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to authorize the Parks Department to obtain quotes for. 4 • • Stillwater City Council Minutes Regular Meeting March 16, 1993 a utility sprayer and to direct the Parks Supervisor to present a report to Council on the need to purchase this equipment and whether or not the work could be contracted out at a lower cost to the City. (Ayes - 3; Nays - 1, Mayor Hooley) 2. Consulting Engineer Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve a change order in the amount of $1,710 for the south main lift station for installation of a dehumidifier. (All in favor) Motion by Councilmember Cummings, seconded by Councilmember Kimble to direct the City's Consulting Engineer to prepare the plans for a signal at Greeley St. and Curve Crest Blvd. at a cost of $5,500. (All in favor) Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the expenditure of $1,700 for the Consulting Engineer to accompany the Mayor to Washington D.C. to testify on the City's behalf for funding of the levee wall reconstruction. (All in favor) Mr. Moore reported that the emergency sewer repair at 4th and Hickory Street is complete. (Council recessed for 10 minutes and reconvened at 9:25 p.m.) Mayor Hooley publicly thanked the Fire Department, City Staff, and Councilmember Funke for volunteering the labor to refurbish the Mayor's office. 3. Community Dev. Director Mr. Russell noted a letter from Cub Foods regarding the closing of Hooley's downtown and plans to ensure that Hooley's customers will have transporation to the Cub store. PUBLIC_. HEARINGS 1. This is the time and day for the Improvement Hearing for L.I. 293, constructio of sanitary sewer, watermain, storm sewer, street construction and appurtenances for Highlands of Stillwater, Phase IV. Notice of the hearing was published in the Stillwater Gazette on March 5 & 12, 1993 and mailed to affected property owners. Mr. Kriesel noted a letter from Peter Polga, Director of Courage St. Croix, who was not able to be in attendance. 5 Stillwater City Council Minutes Regular Meeting March 1G, 1993 The letter requested that the Courage Center not be assessed because it is also propose street right - an appraisal the assessme roll is adopted. Mayor Hooley opened the meeting to public comment, and having none, closed the public hearing. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution ordering L.I.293, construction ofsainitary sewer, watermain, storm sewer, street construction and �ippurtenances for Highlands of Stillwater, Phase IV, and directing the City's Consulting Engineer to prepare plans and specification . (Resolution No. 93 -50) Ayes - Councilrnembers Bodlovick, Cummings, Kimble, and Mayor Hooley Nays - None Motion by Councilmember Kimble, seconded by Councilmember Cummings to authorize the expenditure of $700 for the appraisal 0 of property on Curve Crest Blvd. near the Courage Center. (All in favor) Motion by Counctlmember Kimble, seconded by Councilmember Bodlovick to include the letter from Peter Polga, Director of Courage St. Croix in the record as part of the public hearing. (All in favor) UNFINISHED BUSINESS 1. Continued discussion regarding loading zone for business in downtown area. Motion by Counc' Kimble to direc request for a loac NEW BUSINESS a foundation supported non- profit operation and a purchase price of $2.52 per sq. ft. for f -way. City Attorney Magnuson recommended that be obtained for the land in question and that t could be looked at when the final assessment lmember Bodlovick, seconded by Councilmember the Downtown Parking Committee to discuss a ing zone on Main Street. (All in favor) 1. First reading of an ordinance limiting City Commission members to one committee. Council directed Staff to redraft the ordinance to include a provision for equal ward representation and to revise the procedure for appointments. Council will have a second reading on April G. • • Stillwater City Council Minutes Regular Meeting March 16, 1993 2. First reading of an ordinance amendina Chanter 31 to provide for planning appeals board. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to have a first_ reading of an ordinance creating the Board of Adjustment and Appeals for certain planning cases. (All in favor) Motion by Councilmember Kimble, seconded by Councilmember Cummings to direct the City Attorney to prepare language changes to the ordinance regarding the appeal process. (All in favor) 3. Review and possible approval of agreement to participate in funding of St. Croix Animal Shelter impound facility. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to table the review and possible approval of the agreement to participate in funding of the St. Croix Animal Shelter impound facility to the next meeting. (All in favor) CONSENT AGENDA Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to approve the Consent Agenda of March 16, 1993, including the following: (All in favor) 1. Directina Payment of Bills (Resolution No. 93 -45) Ayes - Counciimembers Bodlovick, Cummings, Kimble, and Mayor Hooley Nays - None 2. Applications Gabler. Brothers Painting 323 South Sixth Street Stillwater, MN 55082 Painting Contractor Renewal 3. Set Public Hearing date of April 6. 1993, for the following panning cases: a. Case No. SUP /93 -13 Special Use Permit request from Robert and Vickie Cicolella to conduct an over -the -phone and mail order travel agency business in a residential structure at 1861 Oak Glen Drive in the RA, Single Family Residential District. b. Case No. SUP/93 -14 Special Use Permit request from Vicki A. Poisson of Doodletown Toys to conduct outdoor sales from a cart in an existing private courtyard at 324 South Main Street (Grand Garage) in the CBD, Central Business District. c. Case No. V /SUP /93 -15 Variance and Special Use Permit from Mary and Clyde Jorgenson to conduct a three - bedroom bed and breakfast at 210 East Laurel Street In the RB, Two-Family 7 Stillwater City Council Minutes Regular Meeting March 16, 1993 Residential. District. d. Case No. SUP /93 -16 Special Use Permit request from Vicki and Bruce Brillhart to conduct special events (small weddings, receptions, business meetings, recitals) out of a residential structure at 319 West Pine Street, RE, Two - Family Residential District. COMMUNICATIONS /REQUESTS Council took note of the following items: 1. Summons in a civil action from Deanna Paulzine. 2. Letter from Corps of Engineers regarding Levee Wall funding. 3. Letter from Cub Scout Pack 114. 4. Letter from City of St. Paul regarding national fund raising campaign for Sudden Infant Death Syndrome (SIDS) STAFF REPORTS 1. Consultino E aa.neer Mr. Moore r.ported that Mn /DOT has recinded the funding for the propose McKusick Road walkway. Council will discuss this further at the April 6 meeting. 2. Citv Attorney Mr. Magnusor informed Council of a hearing on the Amie Webster Trust. Simms Condemr #at i ons Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate Resolution accepting the commissioners' report in the Simms condemnation and approving an additional payment of $7,500 to Mr. Simms and payment for fees and mileage to tle commissioners. (Resolution No. 93 -51) Ayes _ Councilmentbers Bodlovick, Cummings, Kimble, and Mayor Hooley Nays - None 3. City CoordinsJtor Motion by Courcilmember Kimble, seconded by Councilmember Bodlovick to approve the request for a temporary sign, 4x8 feet, at the city parking lot on north main street from April 9 to May 9, 1993. (All ir, favor) ADJOURNMENT Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adjourn the meeting to executive session at 10:45 p.m. (All in favor) 8 • • Stillwater City Council Minutes Regular Meeting March 16, 1993 ATTEST: • Submitted by: • Shelly Schaubach Recrding Secretary CITY CLERK MAYOR Resolutions: No 93- -45 - Directing payment of bills. No. 93 -46 - Retaining Arlin B. Waelti as bond counsel. No. 93-47 - Approving modification of TIF plan. No. 93 -43 - Supporting Andersen Corp.'s purchase of DNR land. No. 93 -49 - Supporting New Heights Charter School. No. 93-50 - Ordering Improvement, Plans & Specs., I.I. 293 No. 93-51 - Approving additional payment for Simms condemnation. City o� tiQVwatett, flit inNesota Cntqieate of LAppneciation presented to WHEREAS, Officer Ken Anderson of the Oak Park Heights Police Department was on patrol in the approximate area of Highways 36 and 95; and WHEREAS, the Stillwater Police Department received a call from a city resident that a window was being broken in a business establishment in downtown Stillwater; and WHEREAS, the Stillwater Police Department was unable to answer the call as both Stillwater squads were on calls in the South Hill Area; and WHEREAS, Officer Anderson was able to respond to the call and do so in an expedient manner; and • WHEREAS, Officer Anderson, then detained the suspects until one of Stillwater's police officers arrived to take charge of the crime scene; and WHEREAS, without Officer Anderson's quick response the incident, the case may not have been solved in such a timely fashion; and WHEREAS, Officer Anderson, be, and he is hereby commended for responding to a call for assistance from the Stillwater Police Department. OFFICER KEN ANDERSON • WHEREAS, Officer Paul. Hoppe of the Oak Park Heights Police Department was in the area of the Norwest Bank when he received a radio call of a bank alarm at the Norwest Bank; and WHEREAS, Officer Hoppe was the first officer in the area of the bank and observed a car coming from the north and onto the service lane in the area of the bank; and WHEREAS, Officer Hoppe stopped the vehicle that he observed leaving the bank area. WHEREAS, Officer Hoppe, be, and he is hereby commended for his quick thinking and action which lead to the car stop and apprehension of the two suspects without regard for his own personal safety. City ol) S tiNwatek, JJt t Nesota Cetttitteate of pptteciation pneseoted to OFFICER PAUL HOPPE WHEREAS, Sergeant Larry Dauffenbach of the Stillwater Police Department was dispatched for a bank robbery at the Norwest Bank at 11:34 a.m., March 10, 1993,; and WHEREAS, Sergeant Dauffenbach was instrumental as the officer in charge of handling the entire situation with very high professionalism and expertise and call for the appropriate support agencies; and WHEREAS, Sergeant Dauffenbach saw that it was necessary to talk with the employees of the bank at their group meeting at a later time after the incident was over and calmed their fears regarding this unfortunate situation. Sergeant Dauffenbach did this on own, which was far above what he.is expected to do. WHEREAS, the positive -feedback from the bank employees was that Sergeant Dauffenbach's talk did have a calming effect on the employees and was very much appreciated. WHEREAS, Sergeant Larry Dauffenbach, be, and he is hereby commended for his professional, experienced and compassionate work that went beyond the "call of duty ". City o� S ti ewatett, L A ioiulesota Cetctitieate of Lppt<eeiation pneseited to SERGEANT LARRY DAUFFENBACH • City ot tiVhocttett, L Jt innesota Cetctitieate o f LAppiteeiation presented to SERGEANT DAVID ROETTGER WHEREAS, Sergeant David Roettger of the Stillwater Police Department was in the area of the Norwest Bank when he received a radio call of a bank alarm at the Norwest Bank; and WHEREAS, Sergeant Roettger went to Norwest Bank to check the bank for possible entry and secure the perimeter of the bank; and WHEREAS, Sergeant Roettger, be, and he is hereby commended for doing a job above that which is called for in the respect that through his past investigative experience and skills he immediately knew what evidence to look for and seize from the suspects vehicle to assist in proving the case of burglary against the two suspects. 1., P Y ; '� *i ' r` �i P. ma � r . .G - • W w <.• v '..v �wr.e " ,.< ® w .4fF w AQ �tif� A wry �_a,ba_®.+ Fa r91YA k�" � ' �.A".f t FeA C 'AAA �,� 4,t, .,.�., 4s, e+".�`�T"r't FjyT,, i'�Y'"ras' ,� ''� y/ w e► - tR� F !! fa .ta ✓ ei a. "� e» �► -1.F �'.! f/v � I. 3..! � t. l3 9lS,S, / >a,2RS ,.G: ...«_. _: v.mm:,.:� . u. 4■,ma.n ..:11 a.,...�,w�+.unm.■ s .,..uo na. L'F * �c ,r tl �l�'. @ / v • e_. -, :... y:ls .. .r. ..air.. •. •• ..... 1 i 11 w LI, 11 1 i 1 ONE ICE OF MIMMEEOTA��' Citizen Commendation The City of Stillwater and the Stillwater Police Department recognizes that PAULA M. WULFING performed in such a manner as to reflect credit upon the citizens of the During the early morning hours of - March 10, 1993 there was an act of Criminal Damage to Property in the downtown business area of the City of Stillwater. You were the person' that immediately' called 'the_ Stillwater Police .Department to inforrri them of this" crime. In so doing, you 'were instrumental in assisting the Stillwater Police Department in bringing this caseto a successful conclusion. Paula Wulfing, your desire to get involved' in assistina..lay.enforcement in your community and your concern for your city and its business people is to be commended, On behalf of the Stillwater Police Department and the City of Stillwater it gives me great pleasure to award this CITIZEN .COMMENDATION to you. �+ April 1, 1993 t i 'C Date Officer �..m, Gt C oor d ina t or �� .,. � •� �: �. �.. . Recommend� .,...,..;.„ . ,,...,.� . a,M ,u.. .,.,,.d,a,,,O.d ,., .,w.. ..�� ',,,1„Ln.m11 � „ ., t:. .L ,,,.�.,m.e9,..�,.��,,,.,,, -.n II 9 � �.w.. ,.,� � �►l ... Recommending � s Vc 4 . � ,.� : � . „� � � ..�_ � �.► � �+► � � a`1 ^ /..'1 /"^1 A^ P^ M. 1 � M Al /�� /wA IA.ti lhm"l i~ Chief of Police City of Stillwater POLICE DEPARTMENT "- City of Stillwater._ Mayor .r ,4":;; '.> . AVA . '�. ": ! ^. ss ' li► . :w'leee ; is w .i@: AIM att&AdA 4. li;heM � a.... VEA..4r T✓ ` +T. c rtltk, ∎ - s�h� a� Ra �st..ta . ru L �1 atar a_® �Q+, �' ad's. ' .� "JS• .V 'mot' ¢. r� xa �wA a4 i l iwa ter TN EE OI�ACE OF MINNESOTA a ? F..' Chief of Police City of Stillwater POLICE DEPARTMENT Citizen Commendation The City of Stillwater and the Stillwater Police Department recognizes that DAVID D. WULFING performed in such a manner as to reflect credit upon the citizens of the City of Stillwater. During the early morning hours of - March 10, 1993 there was an act of Criminal Damaae to Property in the downtown business area of the City of Stillwater. You were the person that watched the actions of_ the two individuals after they committed the criminal act and you were able to identify these two suspects to police officers. Through your actions ..the •Stillwater Police Department ,was able- to arrest .. those two suspects. David Wulfing, you are to be commended for your actions and involvement in your concern for law enforcement in your City.' On' behalf of the Stillwater Police Department and the City of Stillwater _it gives me great pleasure to award this CITIZEN COMMENDATION to• you.' April 1, 1993 Date !/ Recommending Officer Z a '4)%triJ .:z. f✓ '* . 4i • als fir : a P✓ a: ' 6/ rlv . .e.- v t +►d . ws 6b ar b' ^ w �« t 5 ti° 'tT! " ' 'p 'r '! J sv ... ;A: i . "' v r •�'�7 ^! M ^:W IC. iw, -. e��' �e: �.. w. ��*, �iX�uaM ,�5�.�:4�1t>r"Ta./f/�"t.. did• s,/ �ti.. �at�' �.....all.Bt�.._s� ®"1 i..r�e Mayor City Coordinator N. r r_ar E: �►' r< w v rt. r.9- .n , Tv ►� �: �" uT w" �'�is Ti7�w'e�rw ' r.-s'. :w.w ./►'' ; <,!tMt'AA-,vr.' l .xxt+� , .v I.as'rd ev„ 'Att. __ ci1�...m'Bl''s•. Chief orPoiice Recommending Officer Date illwater THE EIATNIIACE of UINNEt OTA Citizen Commendation City of Stillwater POLICE DEPARTMENT The City of Stillwater and the Stillwater Police Department recognizes that JANICE M. MONSRUD performed in such a manner as to reflect credit upon the citizens of the April 1. 1993 e " DAR: eI 4 .1 "' jF ""' t. 'fi � Mayor City Coordinator City of Stillwater._ During the morning hours of March..10:, 1993 there was a bank robbery at your place of employment, the Norwest;; Bank of Stillwater. Through your calmness in what could have been a very, disastrous situation to fellow employees,_ hadsn actual explosive device been used by the robbery suspect AND through,your alertness to the robbery incident as it happened, you were able to assist the police department through your description of the suspect. For this you are to be commended. ;. Janice Monsrud, for your active involvement in what was a potentiaily dangerous situation we thank you. On behalf of the Stillwater Police Department and the City of Stillwater it gives me great pleasure to award this CITIZEN COMMENDATION to you. jAv � A:•... �� �U .. � ' La►a�_..a i J?i • �,...�d�....:;q. _..t : ..._ _,fly �r1.^.. , .. ,....jk Ct ,.. ...., tr#,.m ..., ..... , ,e rs'IWOWaliki , %, A (lel ,-, 7 . 1, illwater Citizen Commendation The City of Stillwater and the Stillwater Police Department recognizes that MARTHA T. MEYER - „ performed in such a manneras to reflect credit upon the citizens of the • - -- City of Stillwater. While you were working at your place of employment, the Norwest -Bank of Stillwater, during the morning hours of March 10, 1993 there was a bank robbery. Though the . was technically the victim of the robbery, you as the bank teller directly involved with the robber was a victim also. Through your calmness in vour.dealinas with the robbery suspect and - your alertness to his physical aescription you eliminated a very potential disaster to yourself and your fellaw AND gave the police officers very important - investigative information which did lead to the arrest of the robbery suspect. for your alertness, calmness and professionalism in assisting law enforcement in our City we are very arateful. On behalf of the Stillwater Police Department and the City of Stillwater it gives me great pleasure to award this CITIZEN COMMENDATION to you. Martha Meyer, 1 464 At Chie o ice t t 4/ 1 lelit 4 1 . ....v S." ..0C- ,, . weil. No •osoo • ,:‘,, aPoo• V A, _ ,Co .4V 40„111IrgliW q p.. wisr . ....., ..„ ..... ........ .. ....- Recommending Officer City of Stillwater POLICE DEPARTMENT April 1, 1993 Date Mayor City Coordinator 2 .1 l'it'TXY117„:1WWW, - • xi xi, Xi iis-161 • • " . Alto, N.:•,:e ,..■•■••.,:pkve4k741142....rieWlik •vorvo ork T4 Irir ir r tcrx r, I. 1.1 ...L.... Cr• k . ••' • - - ▪ • • • 1. 1 11 1 1 II 1,1, 1,IJill 1 .. 1113.1 1 I.. 1 IY.11:1. .111 1 I illwater EKE IIITHELACE OF MINNESOTA City of Stillwater POLICE DEPARTMENT Citizen Commendation The City of Stillwater and the Stillwater Police Department recognizes that CASEY A. KELLY performed in such a manner as to reflect credit upon the citizens of the City of Stillwater. -..! During the morning hours of March10. 1993 there was a bank robbery at the Norwest Bank which.is,,,located on Highway,36 in the City of Stillwater. .You were operating ,Consfruction equipment in the parking lot of_a business which located East of the Norwest Bank and you observed the bank rObberv_ suspect walking East.in your vicinity. - You were able to give .investigating police, 'officers an additional description of the robbery suspect and his direction of travel. This observation and your willingness to come forward with this information assisted police officers in their investigation of this crime and apprehension of the suspect. Casey Kelly. due to your involvement and civic pride you are to be commended. On behalf of the Stillwater Police Department and the City of Stillwater it aives me great leasure to award this CITIZEN COMMENDATION to you. ef 0 Police April 1, 1993 Date Mayor Recommending Officer City Coordinator ••■•••, Maas MS now IC ..e J .74M1re.C:...1Z46, *.t ' 4 C ••.--•t• - • ;,rw. " Aq. 4111) - '. .A 4 4,Nik atime NP Nif .4 41 • ;t411,, il ii i ,NLATO4k01-Ak.. )4 40:41 1 1 te3AkifferAl‘tai AC. of • • iltmitor TNO AIM TAPIA CE Of MIN WI$OTA Certificate of Commendation The Awards and Commendations Board of the Stillwater Police Department recognizes that performed in such:Aa_.ma ner as to reflect credit upon the professionalism of the _..',. S (water Police Department and its members. -�,� .. / hi l e you wire -ton duty-- u g --t' ar\l y morning hours of March 9, 1993 ther_e_was an - atm.,-ca- 1- I'given -by`, disp Itchersi_ hatther - -was_a,_.burgrary at the Norwest Bai'rk._on' --,_ ighway 36. You 41.on{g4 " 1th othey", officers responded to the scene ---and found there had been a burglary` Agter ":Ee14g sure that the crime scene wa.e' secured \ you respond ,,,,tp a locatio�t h e n fi ec r ; Oak Park Heights Police Ot had_ suspect ' i'ehf c — st.n 'p,p eri,f, d f" >: o. a,uspec n fc•u•. rc dy. Yo u were ,iris ttU ental in -. 1 s6CAting the `e d rich l �a o.cat" a 3. 'tki' :-,s,,ns ect Lv iicl a and kept- t .-..chain _n t, ; evidence until tha :,:evidece was,'''ttrnen "=fa" .> I. - 4 - 1 `' ',� O .d. -'' f f 4, ..? . .�. "i' . " :. x .. _�.. . . �i 4 ! C' - ;Tg r.s a ;•,a •% jj 1 } 7 p .41� # l 1 �) { C. �{. ' r . �; { Y f ^ �y y',k "° f'n - .. . -._-� K f b RA 'R €� a .11't' t .n✓r..e M 1' ' , u4' ' Ilex . ; .,Rp . . you tt 'o- a ommeu i•t3 Or 1�3 i - a L ,1 tli °c1 iS : ,,,, "T °;§& ti::i ; e r-esp,,. _ ti 3 'r`yo r--ip s, p f e.. and; skills t_�� u �° �.nvest:igatzve � e enc e x: °°kne w" - immediate -- whit" evil ... � 3',a�' . � � I�y. a e�.c �, a�`. -� :d'k o r � and' ti �'�as .. � v ,.� ��. �r ta�i n c�us _ - C aS against the- two - 1 `. 4y `�� ii ects� 4= -O . a t � ,. � - „,. - ri behalf -- of �the.�ti11 -water Police Depa� ttment - r and 'the 4� 1Fty., b - St111 a.t.er .a,z” giver me... Measure - =-t_o award this CERTIFICATE OE.COMMENIIATION:.to you. • Chairman, Awards and Commendations Board City of Stillwater POLICE DEPARTMENT SERGEANT DAVID L. ROETTGER April 1, 1993 Date Chief of Police City Coordinator „au. , , ,. ,.....„.... ,,,..a. of .).„„ , ,,,, • 0 ,., .• ,. . k ''''' ' II. A •-• A sek."‘ ft. st A ' • lk - . 7. 4 t. t..._. 4 ,,,,,............... 4 ,„ A „...". .,...„ z ,... -"• _....,.........,..,, - . , ....,,,,„...,,,..., 1.,.1.,..:. a :,.. ..._u .4. • . 1,..a.. •,,,, , 4i1.. A C.1,..,1, . LlIsle746h.r.l.ln :a trin f dfnCin 1 ■016 : ar 144.5711:.? 4.1".4.: n.31.af lane., 2II..:441111,aliF '''' . e ._. >,y1; 4.e.41, „,ot liwater THE IINTIIII.ACE OF MINNESOTA A POLICE DEPARTMENT City of Stillwater The Awards and Commendations Board of the Stillwater Police Department recognizes that SERGEANT LARRY a_ nAUFFPNRACY - performed in such.a.manner as to_seflect credit upon the professionalism of the • - - -- - Stillwater Police Department and_its members. -• ...... -,_....... ......_ On March 10. 1993, whileyou were_on duty there was a call of a bank robbery•at the Norwest Bank on Highway 36. , You along with other officers of-this department responded the . bank.:- After finding out that the robbery-was factual and that :there was the possibility of an explosive that had been left at_the bank by the suspect, vou notified the _necessary outside support agencies,. , You then took :charge of the incident as the "Officer in Charge" for the police Your ': of this situation was directly related to'the outcome. with the arrest ot the robbery suspect. At a later time, you took-it upon yourself:to talk at a group meeting of the bank employees and calmed tears that many of themjlad. This action is far and above what you are expected to do and was very much appreciated by the department and me.. Sergeant Dauffenbach. throuah your expertise and professionalism on that date you are to be commended for your actions and leadership. Because of your dedication to this department and law enforcement in general, along with your concern for the safety of the people of this City you are truly worthy of this AWARD OF MERIT. Chairman, Awards and Commendations Board Meritorious Service Commendation April 1, 1993 Date • ..--Ft,..ift4N.:. .,:-. :- -,.:A -,..,A- ,-:. A ...-; .- A s-F/N4 -11,40ki! Ns- "•4 '!" , P,MIA..a.41 ie ol Police Mao, City Coordinator .r. "I n . I • ...in . 4.. 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J'lilf1 01110d 92331338 J3IHJ Nei 1. l 0OHJWN'J J tJ JL 1 1 .1 -i ':. =) J11 l l l'1 !.)I J J 1111H WAY() NV ' : 1. - r66i '01 II.i;1V14 I JJdl5 1! 1 ;Jli :i - 1 ,130'ki HU 0J1JWJ11V 363838 J3IHJ - Nu110UNANNu:i JO JtV :)Id1133") A31OOH 210AVW NO1.LVI.JdJdV .JO J1V3iJ11dJ.i i1,1 :1:1110M`1_I1.LS - 'cJ_.i011.J0d (J.IAV(:) 1NV:P.id.1':.> A3 d0AVW - NO11V1.JJdddV JO J10JLJ11,JJJ 1NJw.L. dyd J(1 :J :i l 10 :1 'a 1.t to 1 :JH AJVd WO -- :_JJJOH 'it'IVJ d J i l .l lo WV 1l : c. c G.t• T 11 ' . dV 1 :It lei 1NViJ 1 : iN Wd 00:L - C661 '9 1123dV -- SNOI1VC1N3WWO3 /SadVMV • • • DONALD L. BEBERG CHIEF OF POLICE 93 -32 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M O R AN I D U M TO : MAYOR HOOLF Y AND THE CITY COt INC t FROM: D.L. BEBERG , CHIEF OF POLICE DATE: APRIL 1. 1093 RE : DE_PARTMEN1 t S!JED (1 ()MMENOA I I()N5 TIMOTHY J. BELL CAPTAIN AT THE EVENING SESSION OF THE CITY COUNCIL, MEETING I WANT TO PRESENT COMMENDATIONS TO TWO OF OUR OFFICERS AND FIVE CITIZENS. 1 DO NOT KNOW HOW MANY OF THE PEOPLE WILL BE THERE. IF THEY ARE NOT, I WILL STILL MAKE MENTION OF THEM AT THAT TIME. • SGT. ROETTGER FOR HIS EXPERTISE ON THE NORWEST BANK BURGLARY AND THE TWO ARRESTS THAT FOLLOWED. SGT. DAUFFENBACH FOR HIS LEADERSHIP IN TAKING CHARGE OF THE BANK ROBBERY CALL AT NORWEST BANK AND THE ARREST THAT FOLLOWED. MARTHA MEYER AND JANICE MONSRUD FOR THEIR CALMNESS AND ALERTNESS AT THE NORWEST BANK ROBBERY. (MEYER WAS THE TELLER THAT WAS "HELD UP" AND MONSRUD OBSERVED THE ROBBERY /SUSPECT FROM HER STATION AT THE BANK). CASEY KELLY WAS A VALUABLE WITNESS TO OUR OFFICERS WITH THE DESCRIPTION HE OFFERED OF THE SUSPECT. DAVID AND PAULA WULFING ARE DOWNTOWN RESIDENTS AND WERE INSTRUMENTAL IN THE APPREHENDING OF TWO SUSPECTS IN THE DT AREA THAT WERE PROBABLY IN THE PROCESS OF COMMITTING A BURGLARY. (THE SUSPECTS HAD BROKEN OUT A WINDOW IN A BUSINESS PLACE AND WERE WAITING TO SEE IF THE POLICE WERE RESPONDING BEFORE GOING FURTHER). 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response / Assistance: 911 • To: The City Mayor and Council Members From: Mr. & Mrs. Joe Schmotter (617 W. Olive) Mr. & Mrs. Steve Bliven (613 W. Olive) Date: March 29, 1993 Re: stop sign removal - Olive Street at Martha Street We've received the letter from the Police Department on the removal of the stop signs on Olive Street at the intersection of Martha Street. We are very concerned about this matter. There are several children in this immediate area, including our own, that do tend to play in the street and use the street for biking and rollerblading. Several children play with others on the opposite side of the block and use this intersection to get back and forth. The street itself seems narrow and there are several duplexes in the area, which means more cars parked on the street. This makes it • narrower yet. People drive fast down this street already and several run the stop signs. The traffic also picks up in the summer when our children are out there the most. We feel if these are removed, the traffic will become heavier and faster. We have talked to several neighbors and they have the same concerns. We are in the process of walking the neighborhood with a petition against the removal of these stop signs which we will bring to the Council Meeting on April 6. If these stop signs are removed, we fear the safety of our children and the neighboring children. • DONALD L. BEBERG CHIEF OF POLICE 93 -24 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT M E M © R A N D U M TO: OLIVE STREET RESIDENTS (HOLCOMEE ST. TO WILLIAM ST . ) FROM: D.L. BE;BERG, CHIEF OF POLICE DATE: MARCH 26, 1993 RE: STOP SIGN REMOVAL - OLIVE STREET AT MARTHA STREET The City's engineering firm and'the Stillwater Police Department have done a study /survey over the past several months on the intersection of West Olive Street and South Martha Street as it pertains to the east Lnd west bound stop signs. We have recommended to the Mayor and City Council that these two stop signs be removed. This request was approved by them with one stipulation. The stipulation being that the police department notify, in writing, the residents that live on West Olive Street, between Holcombe Street and William Street. The Public Works Department will be removing the stop signs as soon as possible after April 1, 1993. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439 -0456 Police Response /Assistance: 911 TIMOTHY J. BELL CAPTAIN • J WE THE CITIZENS OF STILLWATER • ARE AGAINST THE REMOVAL OF THE STOP SIGNS ON WEST OLIVE STREET AND SOUTH MARTHA STREET. • NAME ADDRESS C iro ZfiLe, 4/raze gz- „kizia/if /l■ i,-� r,-n�,,,a_ ttA N6_41/ • fe /? Ge). G e 6\) I (lie 44, (T 7/410 } & W, 2 &e S'09 16/ 0Zu 17 u ( D r( 6 w- cob vL' WE THE CITIZENS OF STILLWATER • ARE AGAINST THE REMOVAL OF THE STOP SIGNS ON WEST OLIVE STREET AND SOUTH MARTHA STREET. • • NAME 6h 47 1 cc) (..A) ),91/ ) / Q / , 5 9 . i7y,. S -1tAea„,, ADDRESS • • PLANNING APPLICATION REVIEW CASE NO. SUP /93 -13 PLANNING COMMISSION MEETING: March 8, 1993 PROJECT LOCATION: 1861 Oak Glen Drive Comprehensive Plan District: Single Family Zoning District: RA APPLICANT'S NAME: Vickie Ciccolella TYPE OF APPLICATION: Special Use Permit PROJECT DESCRIPTION: A Special Use Permit to conduct an over - the -phone and mail order travel agency out of a residential structure. DISCUSSION: The request is to conduct a travel agency business out of a home in Oak Glen. The applicant has stated in her letter that this business is conducted over - the -phone and by mail. Clients do not come to the home for travel services on a regular basis. However, she has stated there may be some times that potential clients come to the home. It was not indicated how often this 111 would occur. Brochures and tickets are delivered to the client personally or by mail. CONDITIONS OF APPROVAL: 1. No signage is allowed. 2. The home shall not be open to the general public. 3. This permit shall be reviewed upon complaint or one year after Council approval. 4. The business shall have NO employees other than the owner. RECOMMENDATION: Approval as conditioned. FINDINGS: The proposed use will not be injurious to the neighborhood or otherwise detrimental to the public welfare and will be in harmony with the general purpose of the Zoning Ordinance. ATTACHMENTS: - application form - letter - letters of support. PLANNING COMMISSION RECOMMENDATION: Approval as conditioned. CASE NUMBER PLANNINd, ADMINISTRATIVE FORM Comments: (Use other side), Signature of Applicant: Case Numbor -SU ��� J Fee Paid __ _ 2_0 2 Date Filed __L_ / __ Location of Pro pert 1 & © K. GLEN 2 / v " Street Locat p y Legal Description of ProporItyc Zo r Owner: Name ROeI J .J±N)L. C.' Phone: Address J g ( (-LeN Zrj Applicant (if other than owner): Name Address Phone: Typo of Request ___ Rezoning ___ Approval of Preliminary Plat _x Special Use Permit ___ Approval of Final Plat ___ Variance Other • Description of Request: E F / T A-- !& - CtJ20-&-0-ei Date of Public Hearing: NOTE: Sketch of proposed prDperty and structure to be drawn.on back of this form or at- tached, showing the fdllowing: f . 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set- backs. 4. Dimensions of proposed structure. 5. Street narnes. 6. Location of adjacent existing buildings. 7. Other information as may be requested. .90 `(dote) Approved ___ Denied ___ by the Planning Commission on subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the following conditions: • • February 10, 1993 Mr. Gerald Fontaine Planning Commission 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mr. Fontaine, I respectfully request that I be granted a Special Use Permit to operate a business out of my home at 1861 Oak Glen Drive. My business, American Eagle Travel Agency, is owned and operated by myself. I do not have any employees and do not expect to have any. My business will be conducted entirely over the phone and through the mail system. For example, we have traveled all over the world and have friends in many places that belong to my "travel club ". There may be some times that potential clients III come to my home, but I don't expect there will be very many since I consider one of the special services I offer my clients is to bring brochures, tickets, etc. to them. Therefore I do not anticipate any traffic, nor will I need any additional parking spaces other than what the driveway of my 3 car garage can accommodate. I have spoken with my neighbors and they were all very happy to have a travel agent so close to ask questions and advice on traveling. None of them had any objections to my starting this business out of my home. I am truly sorry this application wasn't submitted earlier, but due to a communication problem, I thought it had already been taken care of . Thank you very much for your consideration. My husband and I really love the town of Stillwater and think it's a wonderful place to raise our children. We bought our home here specifically because of the school district reputation and the fact that it's a clean, crime -free city. Sincerely, C,d,w2. CAx,c..0-RsiG,L) Vickie Ciccolella February 11, 1993 City of Stillwater Stillwater, MN'• 55082 I am writing this to inform you that I have no objection to your issuing a special use permit for Vickie Ciccolella, to operate a travel business from her home at 1861 Oak Glen Drive, Stillwater, MN. I am the homeowner across the street from that property. My address is 1850 Oak Glen Drive. Sincerely, Patricia VanDu$artz REGARDING:Special Use Permit 1861 Oak Glen Drive - CICCOLELLA • • • • • Kay Deering 1901 Oak Glen Place Stillwater, MN 55082 February 16, 1993 City of Stillwater Stillwater, MN 55082 Gentlemen: This letter is to advise you that I have no objection to the operation of American Eagle Travel from the home of Robert and Vicki Cocolella at 1861 Oak Glen Drive (the house next door.) It is my understanding that nearly all of their business is con- ducted over the telephone or by mail and that additional traffic or parking will not be an issue. Sincerely, Kay Deering 439 -7814 • PLANNING APPLICATION REVIEW CASE NO. SUP /93 -14 Planning Commission Meeting: March 8, 1993 Project Location: 324 South Main Street Comprehensive Plan District: Central Business District Zoning District: CBD Applicant's Name: Vickie A. Poisson Type of Application: Special Use Permit PROJECT DESCRIPTION A Special Use Permit to conduct outdoor sales out of a cart in an existing private courtyard. DISCUSSION: The request is to conduct outdoor sales out of a European style food cart in the courtyard in front of the Grand Garage. The sales area will be on private property and will not extend into the public sidewalk. The applicants have indicated there will be seating for approximately twenty customers. The courtyard area has been used as a • restaurant area in the past. CONDITIONS OF APPROVAL: 1. The design of the cart, all signage, and improvements to the courtyard area shall be reviewed by the Design Review Committee /Heritage Preservation Commission. • RECOMMENDATION: Approval as conditioned. FINDINGS: The proposed use will not be injurious to the Downtown area or otherwise detrimental to the public welfare. ATTACHMENTS: - Application form. - Cart design elevation. PLANNING COMMISSION RECOMMENDATION: Approval as conditioned. Case Number fj�pv Fee Paid ___ .cS1 CASE NUMBER SUP 9,3 Date Filed c243 PLANNING ADMINISTRATIVE FORM Street Location of Property: __fir Legal Description of Property; .. n Owner: Name Address 0 t b 6 Applicant (if other than owner); Name CC( urn Address g &5 W 4(A) 1 Phone :612J`l` s- 31. • spro f}CE S 537? Type of Requests ___ Rezoning ___ Approval of Preliminary Plat _X,. Special Use Permit Approval of Final Plat ___ Variance ___ Other • 0 S Description of Request; Q - 1 - c)) kz--> h LC� - J r ( ) Approved ___ Denied ___ by Comments: (Use other side Signature of Applicant: Phone: Date of Public Hearing: NOTE: Sketch of proposed property and structure to be drawn. on back of this ,form or at- tached, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of ;.ront and side set - backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7, Other information as may be requested. the Planning Commission on Cdute) subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the following conditions ;. • ater • T H E B I R T H P L A C E O F MINNESOTA -'144 MEMORANDUM TO: HERITAGE PRESERVATION COMM i1 ION FROM: ANN PUNG - TERWEDO, PLANNER DATE: MARCH 30, 1993 SUBJECT: CASE NO. SUP /93 -14 Attached is the Planning Commission staff report along with the artists rendering for the proposed cart for the courtyard at the Grand Garage. Ms. Poisson will be at the meeting to review the architectural elements of for the cart. It was approved by the Planning Commission. At your May meeting, the owner of the Grand Garage will present a new sign proposal and improvements for the Grand Garage. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • eater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HERITAGE PRESERVATION COMMISSION DATE: APRIL 6, 1993 SUBJECT: CASE NO. SUP /93 -14 - EUROPEAN STYLE CART, DOODLETOWN TOYS. The Heritage Preservation Commission reviewed the cart proposal for Doodletown Toys. They approved it unanimously. The design of the cart met the intent of the Downtown Design Guidelines and Preservation Ordinance. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439-6121 • j heater THE BIRTHPLACE OF MINNESOTA 14 ) MEMORANDUM TO: MAYOR AND COUNCIL FROM: HERITAGE PRESERVATION COMMISSION DATE: APRIL 6, 1993 SUBJECT: CASE NO. SUP /93 -15 - HERITAGE PRESERVATION REVIEW OF VARIANCE REQUEST FOR THE SPECIAL USE PERMIT TO CONDUCT A BED AND BREAKFAST. Background: The Heritage Preservation Commission reviewed the proposal for the three bedroom Bed and Breakfast. The Commission was requested to review the proposal with the Bed and Breakfast Ordinance and make a determination on the variances requested. Discussion: The Commission reviewed the number of original bedrooms in the home with the number of present bedrooms for their business and for their personal use. The Commission felt that no variance is needed for this section of the Ordinance. They also felt that although the home has been modified, the project has been done in the spirit and intent of the Bed and Breakfast Ordinance. The home makes a contribution to the City of Stillwater. The addition to the home is a product of today. Recommendation: The Commission determined that one variance to the Bed and Breakfast Ordinance is necessary. The modifications to the home were not done according to the Secretary of Interior's Standards for Rehabilitation. The structure's additions to the home, along with the decking, porch and moldings, would not be considered appropriate according to these standards. The Commission further determined the home has been improved according to the spirit and intent of the Ordinance. This home has historic value and contributes to the character of Stillwater and the Variance to the standards should be granted. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • PLANNING APPLICATION REVIEW CASE NO. V /SUP /93_15 Planning Commission Meeting: March 8, 1993 Project location: 210 East Laurel Street Zoning District: Applicant's Name: Clyde and Mary Jor T of A Benson pplication: Variance and Special Use Per Project Descripti mgt A Variance and Special Use Permit for a three bedroom Bed DISCUSSION; and Breakfast. The re Street. Mary is to conduct a three bedroom and Clyde m Bed and Breakfast 18, 1990 to conduct Jorgenson of us a Bed and were granted a Special at Permit East Laurel In December of 19 Breakfast Use Permit on December by and renovated the ecember This request the City of , the Jorgenson's requested this original for this type equdst is the City Stillwater for mortgage ato p be o Y to reinstate that ga considerati Due to the recent Permit. on the home. the ordinance is required to the Bed and equired for the following Breakfast Ordinance 1. The home 9 reasons. , a variance to Interior's was renovated, not restored Standards for Rehabiltatio accordin . 2. Due t 9 to the Secretary of to the architecture) does not healif and structural Y for local historic design m odifications to the The 9nation, n he house, it changedmber and configuration of the o 9�na] bedrooms have been The Heritage Preservation request and make Commission will review the will be done on City C variances m Br n the and Breakfast permit prior to the Cit regarding The e Y Council m e 9 e above applicants have renovated use and the home en °vaSed this home 8 5 a was restored before the specifically use and foot Ordinance for a Bed and Breakfast The site lot adjacent to Pioneer change. The home is on an located es. Second can accommodate Park The from Street and guest parking Lau parking. off fa ]y other regid sn now 9 located re) parking Case No. V /SUP /93 -15 - Page Two CONDITIONS OF APPROVAL: As attached. RECOMMENDATI Decision on request. Ordinance. The location of the the Zoning this. The use of the home FINDINGS: the intent of such as neighborhoo The proposal meets mental impact on the adjacent residential neig home is conducive to commercial activity will not have a detrimental ATTACHMENTS: t reinstate the original permit. - Applicatto t Form Council - Request PLANNING COMMISSION ECOMMEN;DATION: Approval as conditio • • • • CONDITIONS OF APPROVAL MARY AND CLYDE JORGENSON - 210 EAST LAUREL STREET 1. The Special Use Permit is issued to Mary and Clyde Jorgenson and is not transferable to successive owners. 2. The approved operators of the property shall reside and operate the Bed and Breakfast. 3. Three bedrooms and six guests maximum shall be allowed at any one time. 4. The parking spaces shall be provided and signed as shown on the proposed site plan. 5. No liquor to be sold on the premises. 6. Breakfast may be served only and only to the guests of the residence. 7. The Special Use Permit shall be reviewed by the Planning Commission upon complaint. 8. The structure shall be inspected by the Fire Marshal, Building Official, and Health Officer as required by such a use before the Bed and Breakfast begins operation. 9. A sign permit application shall be submitted for the business and approved by the Community Development Director. 10. No additional signage shall be located on the site. 11. The permit supersedes all previous permits for the site. 12. This permit shall be reviewed in one year from this approval. 13. The request shall be reviewed by the Heritage Preservation Commission regarding the Variance before Council action on the request. lIzt 5-1- 17E1-Ls 2 a 2, coN L kiTc1151.1 5.fri -FIAJ IJEw GAFAC:.,F. 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U a /(ha. vve) propz4iQ Gre vioUai l`�{ i 1ct.tcd from ch o4-hzr - J pa 3 OU r .5 i9r) vv i 11 not axc d -4 ,9 L ar-cL f as - f - and W i l l Corn pi i mant da 9n j 1� of -i --hc. horn. • J u..rnm i-I- -Pl ctce w 1 ! br,L i c a _ a _ i for o b rnccU �3 bad and Bra r.LK.fa.o_+ , wi 4-h no cid vcr tz- ��f c t� or +k 0_ aommuru • (rha prc rcd w;11 ban f r t 4 COmrnLini r c b br t_ou pic JJ W Qcc L. `+ end c id and + 0.1 • (hare. ( for Vc.,ar acno id ero-fivn o f ra ni-incj, Q .5 p c ial UAL f:Lr"rn ri for •Uri J f P1 oC , ana LLL N Cjr esLniJ • • • lwa t er • THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: HERITAGE PRESERVATION COMMISSION FROM: ANN PUNG - TERWEDO DATE: MARCH 29, 1993 SUBJECT: CASE NO. SUP /93 -15 BACKGROUND: The owners of the home at 210 East Laurel Street have applied for a three guest room Bed and Breakfast permit. As you may recall, the Jorgensons were previously issued a permit to conduct a three bedroom Bed and Breakfast. In November of 1992, the Bed and Breakfast Ordinance was amended due in part for a concern for the preservation of older historic homes that may be appropriate for Bed and Breakfasts uses. This Bed and Breakfast Ordinance is attached. In December of 1992, the Jorgensons requested a Special Permit to a conduct a three bedroom Bed and Breakfast. The current request comes under the newly adopted Bed and Breakfast provisions of the Zoning Ordinance. DISCUSSION: Since the home has been renovated, a variance to the Bed and Breakfast Ordinance is needed for this request. The following is a list and analysis of the variance. The Heritage Preservation Commission is requested to review the analysis with the Bed and Breakfast Ordinance and determine if this is indeed the variances needed in this proposal. 1. "31.01 Subdivision 25 (f) 8. The number of original bedrooms in the structure will determine the number of guest rooms that will be allowed. This shall be reviewed and determined by the Heritage Preservation Commission." Analysis: The front of the structure was renovated and will be used as the Bed and Breakfast. An addition was added which is the owner's residence. Therefore, the number of original bedrooms is not dictating how many guest rooms are allowed. A variance is required. 2. "31.01 Subdivision 25 (f) 12. Restorations or additions to a Bed and Breakfast shall meet the Secretary of Interior's Standards for Rehabilitation." CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 439 - 6121 1 The Standards for Rehabilitation state: 3. "All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged." Analysis: The a features of the addition to this structure matches the original structure and seek to create an earlier appearance. It creates difficulty in analyzing which portion of the structure is the original and which the addition. A variance is required. 3. According to the Ordinance, the Bed and Breakfast will be at least one hundred (10)) years old and /or show proof of historic significance to the character of the City. Analysis: Due to the alterations to the home, is this structure still considered 100 years old? Does it contribute to the historic significance of the City? The Heritage Preservation Commission should make this determination. The Bed and Breakfast Ordinance does not require local designation. DETERMINATION OF VARIANCE REQUEST: Please review the Bed and Breakfast permit request along with the Staff analysis of the variances. Be prepared to discuss this so the determination can be included in Case No. V /SUP /93 -15 for the City Council meeting on April 6, 1993. 2 • PLANNING APPLICATION REVIEW CASE N0. SUP /93_16 Planning Commission Meeting: March 8, 1993 Project Location: 319 West Pine Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicant's Name: Bruce and Vicki Brillhart Type of Application: Special Use Permit Project Description: A Special Use Permit t business meetings, recitals to scouct special events (small n d presentations) in aresidentidajngtru�turptions Discussion: The re e. quest is to conduct s pecial events such as small weddings, meetings, etc, es tablishment. in a large home present The owners Y used receptions, persons. The are requesting that the use Bed and Breakfast according to the Parkaing�Ord. inance for this use is ten (10) parking to thirty Presently, Parking spaces owners s Y, five guest cars can be accommodated on the site, The applicant owners and e sreen the applicant with plans to increase the in addition to the parking can be screen the hhe hedge as shown on the site b The rove can plan. by five Cars Trolley has a Mary's church Additional could park Trolley in the greed to provide a transit p e r lot as the home. the trolls North Main Street lot ansit service t and home. needed. Y• Pine Street is also (south of the Zephyr) proposed for some additionl and ride T parking when This 1992. permit was denied kwithout prejudice by Parking was a major issue Y the City Council on neighborhoods. was The applicants as the commercialization September 8, neig on t site without impacting eel they have made an effort tosi increase patting the yard or aesthetics f oftthe area. rease RECOMMENDATION: Approval as conditioned. FINDINGS: The proposed use is not injurious to the nei to the public welfare. ghborhood or otherwise detrimental ATTACHMENTS: - Application form - Site plan - Fire inspection - Limitations for permit PLANNING COMMISSION RECOMMENDATION: Approval 1�0. CONDITIONS OF APPROVAL - CASE SUP/93 -16 persons is allowed per 1. A maximum of four special events over twenty p month. Pine Street, or in All special event visitors shall park on site, 2. Church parki',ng lot. St. Mary uests. 3. The maximum capacity shall be thirty (30) g 4. Food must be served by a licensed caterer. 5. All special events shall be over by 10:00 P.M. 6. No outside entertainment or lighting for special events is allowed. 1 ave the premises of the Bed and Breakfast with 7. No persons shall �, alcohol. reproduced music shall be g. No amplified live entertainment or loud rep allowed. royal (April 1994) reviewed one oval (April the City 9. This p ne year from this app e rmit phall be (or upon complaint) at a notified p ublic hearing Council. 10. Bruce or Victoria Brillhart, owners of the property, shall be on site p in all special events. This use is not transferable. dur 9 11. No open bar is allowed on the site• trolley service, the North Main Street 12. If downtown parkiig is used for tro Y lot shall be the only lot used. • • . • CASE NUMBER PLANNING ADMINISTRATIVE FORM Street location of Property: Legal Description of Property: Owner: Name y t--Q- 4 - Vi �� �, �- �� �� r Address 6,--) • Applicant (if other than owner): Name Address Phone: Type of Request : ___ Rezoning ___ Approval of Preliminary Plat _Z Special Use Permit ___ Approval of Final Plat ___ Variance _ ___ Other 11 ,, Description of Request: r vieL Li to Cam" -0L t' i 4 0(_n:s r r� c�p c o��bv cjk 0 n [a .t u _ Q 30 ,"P Case Number SVJy =/6 Fee Paid Date Filed Phone: /3 - 0 53 L_ Signature of Applicant; Date of Public Hearing: NOTE: Sketch of proposed property and structure to be drawn.on back X ?ttus for or a '?3f tached, showing the following: 1. North direction. 2. Location of proposed structure on lot. 3. Dimensions of front and side set- backs. 4. Dimensions of proposed structure. 5. Street names. 6. Location of adjacent existing buildings. 7. Other information as may be requested. QJ Y �.V. ;�y ,+ � Cl ` v : ST/ ' YY ". rsL'•,•iV. Approved ___ Denied ___ by the Planning Commission on (date) subject to the following conditions: Approved ___ Denied ___ by the Council on subject to the following conditions: Comments: (Use other side), A z 0 to ti i 1 w INN Lo-/- ? /& \ S 1_0 CI OA. D '2 ' tit e.4 :75 Yi•1 �w C • Xt '009 0j~� f�3 5/P‘ wA`K Idob N ��3 19PfE -gyp E 410 E , s a Pot r I water DAVID MAWHORTER PUBLIC SAFETY DIRECTOR POLICE CHIEF • July 28, 199E Ms. Vicki Br^illhardt Ann Beam House 319 W. Pine St. Stillwater, Minn. 55082 Dear Vicki, On July 8, 1992, George Ness and myself measured the three rooms that you intend to use under a special use permit. These measurements werE necesar:y to determine the occupant load allowable for each room to be used. i discussed the load factor with Allen Zepper the Stillwater Building Official and he decided that we will use 15 square feet per person as your load factor. The results are as follows: Parlour: approx. 432 Sq. Ft. _ 29 persons Lining Room: approx. 252 Sq. Ft. = 17 persons Library: approx. 289 Eq. Ft. = 19 persons If you have any questions please feel. free to contact me at 439- 612171. Robert C. Eartho1 Captain Inspections /investigations Stillwater Fire Department THE BIRTHPLACE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY DIVISION OF FIRE 212 N: rth Fourth Strol?t, 5t llwriter, Minnesota 55082 Puhce Phone e,r ( 439-1336 GORDON SEIM FIRE CHIEF Saint Marys Church 407 South Fifth Street Stillwater, Minnesota 55082 612- 439 -1270 July 27, 1992 TO: STILLWATER CITY COUCIL SUBJECT: Parking at The Ann Bean House St. Mary's Church will be happy to work with the owners of The Ann Bean House, 319 W. Pine Sheet, Stillwater, to accommodate their needs for additional parking spaces on special occasions. Our church schedule will be a factor in this scheduling. Thank you. Sincerely, Z it y tt ti 2/t, / Rev. Vernon Miller, OSB Pastor • • • • • • LEGAL DESCRIPTION All of Lots Seventeen (17), Eighteen (18), and Nineteen (19), except the East Fifteen (15) feet of Lots Seventeen (17), Eighteen (18), and Nineteen (19) and except the South Five (5) feet of Lot Seventeen (17), all in Block Fourty -seven (47) Churchill, Nelson and Slaughter's Addition to Stillwater, according to the Survey and Plat thereof on file and of record in the office of the County Recorder in and for Washington County, Minnesota. Limitations: 1. Maximum of 4 special events over 20 persons is allowed per month. 2. Limit of groups: 30 capacity as approved unless special approval is obtained from the City Council 3. All Special Event visitors shall park in the off - street parking, on Pine Street in front of the house, or in St. Mary's Church parking lot. 4. Food must be served by a licensed caterer. 5. All special events shall be over by 10PM. 6. No outside entertainment or lighting for special events 7. No persons are to leave the premises with alcohol 8. Noise from Special Events shall remain within legal limits. 9. Bruce or Victoria Brillhart shall be present and visible at all special events. 10. No open bar is allowed on site, however wine may be served if licensed. • • • • • STILLWATER PLANNING COMMISSION MINUTES Date: March 8, 1993 Time: 7:00 p.m. Members Present: Gerald Fontaine, Chairman Glenna Bealka, Dorothy Foster, Rob Hamlin, Kirk Roetman, Don Valsvik, and Darwin Wald Absent: Duane Elliott and Jay Kimble Also Present: Steve Russell, Community Development Director APPROVAL OF MINUTES Motion by Darwin Wald, seconded by Rob Hamlin to approve the minutes of February 8, 1993, as submitted. Carried 7 -0. PUBLIC HEARINGS Case No. SUP /93 -13 - A Special Use Permit to conduct an over -the- phone and mail order travel agency business out of a residential structure. The property is located at 1861 Oak Glen Drive in the RA, Single Family Residential District. Robert and Vickie Cicolella presented their request. There are four recommended conditions which the applicants are aware of. Mr. Cicolella stated that he will be retiring in two years, and they plan to open their own agency upon his retirement. Tis is a way to get established and build up clientele before setting up their business elsewhere, such as downtown. Their neighbors have no objections to the request. There were no comments from the audience members. Motion by Darwin Wald, seconded by Kirk Roetman to a the Special Use Permit with four conditions. Following discussion, Condition No. 4 was amended to read: This reviewed upon a complaint basis or at least annnuall shall be carried 7 -0 as amended. Y• Motion Case No. SUP /93 -14 - A Special Use Permit to conduct outdoor sales from a cart in an existing private courtyard at 324 South Main Street (Grand Garage) in the CBD, Central Business District. Vicki A. Poisson presented her request. She is aware of the condition of approval. She plans to sell only cookies from the cart. Upon the City's approval, she will he granted a license from the Department of Agriculture. Motion by Dorothy Foster, seconded by Darwin Wald to approve the Special Use Permit. Carried 7 -0. Case No. V /SUP /93_15 - A Variance and Special Use Permit to 1 Stillwater Planning Commission March 9, 1993 conduct a three bedroom Bed and Breakfast at 210 East Laurel Street. The previous permit was rescinded by the City Council upon request of the applicant in December of 1992. The p p y is located in the RB, wo Family Residential District. Clyde Jorgenson presented his request. He stated that the house was renovated to use the front as a Bed and Breakfast. They have restored as much of the original home as possible. requested the Special Use Permit be rescinded temporarily when mortgaging the home because the interest rate was lower as a single family home. Rob Hamlin question0d whether this home meets the ordnance objectives of preser ing older structures since there has been reconstruction of th building. Mr. Jorgenson stated that the front half of the house is original except for a new porch railing. Bruce Brillhart, 31 W. Pine, asked about review by the Heritage Preservation Commission. Mr. Russell explained that the HPC will review this request prior to the City Council public hearing. The applicant met the deadline for the Planning Commission meeting, but not for the HPC meeting. Dorothy Foster stated that this is a perfect location for a B &B. Don Valsvik noted that there are no other B &Bs within the three block limit. Motion by Don Valsvik, seconded by Glenna Bealka to approve the Variance and Special Use Permit request. Rob Hamlin noted that because of the history of this building, he is in favor of this request, but would be negative to any future cases where buildings are subst-ntially changed. Chairman Fontaine agreed, but noted that the ordinance was written after this restoration had taken place. The motion carried 7 -0. Case No. SUP/93-16 - A Special Use Permit to conduct special events (small weddings, receptions, business meetings, recitals) out of a residential structure at 319 West Pine Street. The property is located in the RB, Two Family Residential District. Vicki and Bruce Brillhart, owners, presented the case. M Fontaine noted that this request was previously approved by Planning Commission, then denied by the City Council. An ordinance was then written by a subcommittee of the Planning Commission, which was subsequently denied by the City Council as too restrictive. The Council determined that each case should be decided on its own merit. 2 • • • ��J 411 Stillwater. Planning Commission March 8, 1993 • The Brillharts are in agreement with the 12 conditions of approval. Mr. Brillhart noted that they have reduced their previous request. They have expanded the parking lot to accomodate 10 cars, and have screened the parking lot with a fence and shrubs. The home was previously a rental property and is now a single fancily home. He has not had a complaint since opening the business. He has improved the appearance of the home. Patricia Jewell Peterson, 320 W. Pine, stated that she has lived across the street for 45 years and never had any problems when the horse was an apartment house. She is in possession of a petition obtained during the previous special use permit request, and she has contacted all those who signed. They wish to remain on the petition and a few more names have been added. They are opposed to the request because it would be further commercialization of a residential area. Vicki Brillhart noted that a petition from neighbors directly affected by the B &B and who support the request will be submiteed to the City Council. Mr. Hamlin stated that he felt business meetings and small weddings would be private and quiet and would not affect the neighbors. He asked Mrs. Peterson what sort of activity she expected that would be disruptive to the neighborhood. She stated that caterers, florists, delivery trucks, limosines, etc. would be coming and going. Pat Medbery, 215 W. Pine, stated that she is concerned that there is so much going on in one area. She was concerned about the parking, but is glad to see the off - street parking. Jeff Peterson, 320 W. Pine, stated that he is disturbed about a meeting and entertainment facility. It will increase the activity on the weekends when neighbors want to use their yards. He stated that the City should set some standards regarding what kinds of businesses should be allowed in residential neighborhoods. Motion by Rob Hamlin, seconded by Darwin Wald to approve the Special Use Permit as conditioned. Carried 7 -0. Don Valsvik suggested that, for future requests of this type, four special events, and 30 guests should be considered the maximum. Case No. SUP/98 -26 - Annual Review of Special Use Permit and • Report on 1992 Rivertown Trolley activities. Robert Raleigh, owner, was present. He stated that he is continually changing the route in order to keep the local people 3 Stillwater Planning Commission March 8, 1993 coining back. The Freight House has written a letter giving permission to run the business on their property, but Mr. Raleigh was not able to pt:k it up today as the Freight House is closed on Mondays. Mr. Raleigh responded to a question about ringing the trolley hell by saying it is used for safety purposes. He normally rings it only at intersections and blind corners. OTHER Comprehensive Plan 1 - The Commission viewed a videotape of a presentation by the City of Maplewood's Palk and Open Space Committee. Mr. Russell stated that parks and open space will be part of Stillwater's new comprehensive plan. It will include guidelines for future development of open space, protection of the ravines and bluffs, and determination o E needs for additional parks. Dave Johnson of Stillwater Township was present for the discussion. ADJOURNMENT Motion by Don Valsvik, seconded by Kirk Roetman to adjourn the meeting at 9:05 p.m. Carried. Submitted by: Shelly Schaubach Recording Secretary 4 • iliwater ,---- THE BIRTHPLACE OF MINNESOTA ATTACHMENTS: - Heritage Preservation Commission memo - Zoning Ordinance Amendment MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOK� DATE: MARCH 30, 1993 SUBJECT: APPOINTMENTS TO HERITAGE PRESERVATION COMMISSION At the Council meeting of March 16th the City Council approved for first reading an ordinance amendment that expands temporarily for three years the membership of the Heritage Preservation Commission. (A copy of the Ordinance for second reading approval is attached.) With the amendment there are five vacancies on the Commission. The Heritage Preservation Commission recommends Jeff Johnson, Howard Lieberman, Jay Michels and Brent Peterson to the Commission. Other community residents with interest in historic preservation have indicated interest in membership on the Commission. The Mayor, "by and with consent of the City Council," is responsible for the Commission appointments. RECOMMENDATION: 1. Approve second reading of Ordinance amending Heritage Preservation Ordinance Chapter 22. 2. Appointment of five members to the Heritage Preservation Commission. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 Howard Lieberman APPOINTMENTS Jay Michels Brent Peterson Julianne Anderson C tAA_V-ea THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND COUNCIL FROM: HERITAGE PRESERVATION COMMISSION DATE: FEBRUARY 25, 1993 SUBJECT: APPOINTMENTS AND REAPPOINTMENTS TO THE HERITAGE PRESERVATION COMMISSION The following individuals and the Preservation Commission for appointments for appointments are based on the resumes submitted and interviews held on February 23, 1993. REAPPOINTMENTS PROFESSION AND INTERESTS Jeff Johnson Structural Engineer Expertise in historic restoration Attorney • Interest in design and historic structures. Downtown Resident Professional in construction trade. Historian, Washington County Historical Society Representative ALTERNATE (should a vacancy occur or ineligibility of a recommended appointment) Antique Dealer Interest in historic restoration and design. Owns Historic Home. CITY HALL: 216 NORTH OURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121 • • • ORDINANCE NO. - 7 - 0 An Ordinance amending Chapter 22 of the Stillwater City Code by amending Subdivision 3. Heritage Preservation Commission established, (1) Members. The City Council of the City of Stillwater, Minnesota, does ordain: 1. Section 22.10, Subdivision 3 of the Stillwater Code Members (1) is amended to hereafter read as follows: (1) Members. There is hereby created and established a City of Stillwater Heritage Preservation Commission, hereinafter the "Commission," which shall consist of seven (7) voting members to be appointed by the Mayor, by and with the advise and consent of the City Council. The Chairman of the Stillwater Planning Commission or his designee and the City Planner of the City of Stillwater shall be ex- officio non - voting members of the Commission. For a temporary period of three (3) years beginning January 1, 1993 and running through December 30, 1995, the membership of the Commission shall be expanded to eight (8) members. After that date, the Commission shall return to its original seven (7) members. 2. In all other ways, the City Code shall remain in full force and effect. 3. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Adopted by the City Council this day of , 1993. Mary Lou Johnson, City Clerk Published: Charles Hooley, Mayor • TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: MARCH 30, 1993 SUBJECT: MODIFICATION TO DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT #1 INCLUDING MODIFIED TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT #1 THROUGH 5 AND THE TAX INCREMENT FINANCING PLAN FOR PROPOSED TAX INCREMENT FINANCING DISTRICT #6. (THE PLANS) Background: On March 16 the City Council initiated modification of the plans. The draft plans are presented for Council acceptance for distribution to the City Planning Commission, Independent School District #834 and Washington County and to set May 18th as the public hearing date on the modification. The modification to the plan expands the Development District to include the West Junior High site and places the East and West Junior High Sites in the Tax Increment District so the increased taxes as a result of the CUB renovation and reuse can be used to construct the West site parking lot. According to the plan modification process, the draft plans must be submitted to the School District and County for review and comment. The Planning Commission must also review the plan modification for consistency with the Comprehensive Plan. RECOMMENDATION: 1. Accept draft plan. I llwat er THE BIRTHPLACE OF MINNESOTA MEMORANDUM 2. Approval of resolution setting hearing for modified plan for May 18, 1993 and authorize and direct the City Clerk to provide notification of such hearing. (Resolution attached). 3. Refer the modified plan to the Planning Commission for review with the Comprehensive Plan. ATTACHMENT: - Resolution - Draft Modified Development Program Plan, dated May 18, 1993. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439 -6121 • h Councilmember introduced the following resolution, the reading of which was dispensed with by unanimous consent, and moved its adoption: RESOLUTION NO. RESOLUTION CALLING FOR A PUBLIC HEARING ON THE PROPOSED MODIFICATION BY THE CITY OF THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1, THE MODIFICATION OF THE MODIFIED TAX INCREMENT FINANCING PLANS RELATING TO TAX INCREMENT FINANCING DISTRICT NOS. 1 THROUGH 5 AND THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 6 AND THE ADOPTION OF THE TAX INCREMENT FINANCING PLAN RELATING THERETO, ALL LOCATED WITHIN DEVELOPMENT DISTRICT NO. 1. BE IT RESOLVED by the City Council (the "Council ") of the city of Stillwater, Minnesota (the "City "), as follows: Section 1. Public Hearing. This Council shall meet on Tuesday, May 18, 1993, at approximately p.m., to hold a public hearing on the following matters: (a) the proposed modification of the Development Program for Development District No. 1 (the "Development Program "), (b) the proposed modification of the Modified Tax Increment Financing Plans relating to Tax Increment Financing District Nos. 1 through 5 located therein (the "Modified Tax Increment Financing Plans "), (c) the proposed establishment of Tax Increment Financing District No. 6, and (d) the adoption of the proposed Tax Increment Financing Plan relating thereto (the "Tax Increment Financing Plan "), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134 and 469.174 to 469.179, inclusive, as amended, to reflect an enlargement of Development District No. 1 and increased project costs. Section 2. Notice of Hearina: Filing of Program. The City Clerk is authorized and directed to cause notice of the hearing, substantially in the form attached hereto as Exhibit A, to be given as required by law, to distribute copies of the proposed Development Program, Modified Tax Increment Financing Plans and Tax Increment Financing Plan (together, the "Plans ") to the Board of Commissioners of Washington County and the School Board of Independent School District No. 834, to place a copy of the Plans on file in the City Clerk's Office at City Hall and to make such copy available for inspection by the public no later than May 4, 1993. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted by the Council of the City of Stillwater, Minnesota on April 6, 1993. Attest: (SEAL) City Clerk Mayor f sl • • r • • • EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF STILLWATER COUNTY OF WASHINGTON STATE OF MINNESOTA NOTICE I8 HEREBY GIVEN that the City Council (the "Council ") of the City of Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Tuesday, May 18, 1993, at approximately p.m. at City Hall, 216 North Fourth Street, Stillwater, Minnesota, relating to the proposed modification of the Development Program for Development District No. 1 (the "Development Program "), the proposed modification of the Tax Increment Financing Plans relating to Tax Increment Financing District Nos. 1 through 5, located therein (the "Modified Tax Increment Financing Plans "), the proposed establishment of Tax Increment Financing District No. 6 within Development District No. 1 and the adoption of the Tax Increment Financing Plan relating thereto (the "Tax Increment Financing Plan "), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134 and 469.174 to 469.179, inclusive, as amended, to reflect an enlargement of Development District No. 1 and increased project costs. It is proposed that the following property be included within Development District No. 1: Lots 3 through 12 inclusive, Lot 2, except the North 11 feet of the East 70 feet thereof, all in Block 36 of the original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota, including all that property lying between Lots 15 through 22, Block 35 and Lots 3 through 6, Block 36, original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, subject to an easement for street and municipal utilities created by the dedication of Third Street. It is proposed that the following property be included within Tax Increment Financing District No. 6: Lots 3 through 12 inclusive, Lot 2, except the North 11 feet of the East 70 feet thereof, all in Block 36 of the original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota, including all that property lying between Lots 15 through 22, Block 35 and Lots 3 through 6, Block 36, original Town, now City of Stillwater, according to the perfected plat thereof on file and of record in the office of the County Recorder, subject to an easement for street and municipal utilities created by the dedication of Third Street. Lots 8 through 22 inclusive and that part of Lot 7 described as ',follows: Beginning on the South West corner thereof, thence North along the West line a distance of 14.8 feet to a point, thence in a straight line 150 feet more or less to a point on the East line thereof that is 13.8 feet North of the South East corner thereof, thence West along the South line thereof to the point of beginning; a 1 in Block 35 of the original Town, now City of Stillwate , according to the perfected plat thereof on file and of ecord in the office of the County Recorder, Washington County, Minnesota. Further information regarding the identification of the above parcels may be obtained from the office of the City Clerk. The accompanying map shows the boundaries of Tax Increment District No. 6, the area from which tax increment revenues may be generated and within which 75 percent of such revenues are to be expended, and the boundaries of Development District No. 1, the a ea in which up to 25 percent of the tax increment revenues gen rated from Tax Increment Financing District No. 6 may be expended. A copy of the Development Program, the Modified Tax Increment Financing Plans and the Tax Increment Financing Plan will be on file and available for public inspection at the office of the City Clerk at City Hall no later than May 4, 1993. All interested persons may appear at the hearing and present their views orally or in writing. Dated: April 6, 1993. BY ORDER OF THE CITY COUNCIL City Clerk a- X118308_1 • • • • • LAKEVIEW MEMORIAL HOSPITAL 919 W. Anderson Street, Stillwater, MN 55082 March 23, 1993 Mr. Nile Kriesel City Coordinator City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mr. Kriesel: The ground breaking for the Lakeview Memorial Hospital expansion is scheduled for May of this year. The estimated completion date will be in the Fall of 1994. A temporary problem that we are anticipating during construction is providing sufficient parking for staff and patients. In January I sent a request to Steve Russel requesting the City of Stillwater to consider allowing Lakeview to use the parking space at Lilly Lake Arena. The shortage of parking spaces will only exist during the day and we do not expect any significant parking problems during the evening or night. Between the hospital and clinic, we would need approximately 100 parking spaces during the hours of 6:30 a.m. to 5:00 p.m., Monday through Friday. We would utilize Lily Lake parking area for our employees and reserve the few available spaces on hospital campus for patient use. The hospital would arrange for shuttle transportation from Lily Lake to the hospital for it's employees. If this idea has possibilities, I would be happy to discuss the specifics in more detail. Please feel free to contact me at your earliest convenience. Thank you for your consideration. Sincerer, 1. Je r Robertson Administrator JJR/rs • ATTACHMENTS: Draft Ordinance. i1twar T H E B I R T H P L A C E O F M I N N E S O T A MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOF, DATE: MARCH 29, 1993 SUBJECT: ZONING ORDINANCE AMENDMENT ESTABLISHING A ZONING BOARD OF ADJUSTMENT At the Council meeting of March 16, 1993, an ordinance creating a Zoning Board was initiated by the City Council. Because the ordinance amends the Zoning Ordinance, it must be reviewed by the Planning Commission before final approval by the City Council. The Planning Commission can consider the amendment at their meeting of April 12, 1993 with Council public hearing May 4, 1993. RECOMMENDATION: Refer to Planning Commission for review, recommendation and report. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • THE CITY COUNCIL OF THE CITY OF STIL.LWATER DOES ORDAIN: I. Creating. There is hereby created a new chapter of the Stillwater City Code that shall hereafter be known as Chapter 32, Board of Adjustment and Appeals. Chapter 32 shall hereafter read as follows: "CHAPTER 32 ORDINANCE NO. AN ORDINANCE CREATING THE BOARD OF ADJUSTMENT AND APPEALS 1. BOARD CREATED. There is hereby created a Board of Adjustment and Appeals. The Planning Commission as created and comprised by the ordinances and City Code of the City, shall be the Board of Adjustment and Appeals. Staff services for the Board shall be furnished by the office of the Community Development Director. 2. PROCEDURE. A majority of the Board shall constitute a quorum and a majority of all the members as necessary for any decision of the Board. Subject to the provisions of this ordinance, the Board may adopt rules necessary to the conduct of its affairs, the chairman, or in his absence, the acting chairman, may administer oath to witnesses. All meetings shall be open to the public. The Board shall keep minutes of its proceedings, showing the vote of each member upon each question or as absent or failing to vote. The Board shall keep records of its examinations and other official actions. 3. POWERS AND DUTIES OF THE BOARD. The Board shall have the power and duty of hearing and deciding, subject to appeal to the City Council and herein provided, appeals or requests in the following cases: a. Appeals where it is alleged that there is an error in any order, requirement, decision or determination made by an administrative officer in the enforcement of the zoning ordinance. b. Requests for variances from the literal provisions of the zoning ordinance in instances where their strict requirement would cause undo hardship because of the circumstances unique to the individual property under consideration. c. Requests for variances from the literal provisions of the subdivision ordinance in instances where their strict enforcement would cause undo hardship because of circumstances unique to the individual property under consideration. d. Requests for special use permits or conditional use permits where the use is expressly permitted by the zoning ordinance within the zoning district. 4. HEARING AND DECISION BY THE COUNCIL. The Council shall, at its next regular meeting after the filing of an appeal to it from a decision of the B , set a date for hearing thereon which shall be not later th r 3 days after the After hearing the oral or writtenl, views of all interested persons, the Council shall make its decision at the same meeting or at a specified future meeting ther 5. FORM OF ACTION TAKEN IN RECORD THEREOF,. The Board and the Council on appeal sail provide for a record of its proceedings which shall include the minutes of its meetings, and the action taken on each matte= by it, including its final order. The City Clerk shall maintain a permanent record of the disposition of all appeals to the Council from decisions of the Board." II. Saving. In all other ways the Stillwater City Code shall remain in full ford and effect. III. Publication and Effective Date This ordinance shall be in full force and effet from and after its passage and publication according to law. ATTEST: Enacted this day of March, 1993. Mary Lou Johnson, City Clerk Charles M. Hooley, Mayor • • • • • • DAVID T. MAGNUSON ERIC C. THOLE Steve Russell Community Development Director City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Dear Steve: MAGNUSON & THOLE LAW OFFICE LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE #260 P.O. BOX 438 STILLWATER, MN 55082 TELEPHONE: (612) 439 -9464 TELECOPIER: (612) 439 -5641 April 2, 1993 RE: Creation of Board of Adjustment and Appeals Legal Assistants Gail A. Mahr Shelley L. Sundberg The creation of the Board of Adjustment and Appeals will require an amendment to the zoning ordinance and contrary to other ordinances, the Minnesota Statutes contain specific directions about its amendment. Minnesota Statutes § 462.357, Subd. 4, requires that if the amendment to the zoning ordinance is not "initiated by the Planning Agency ", it shall be referred to the Planning Agency for study and report and may not be acted upon by the governing body until it has received the recommendation of the Planning Agency or until 60 days have elapsed from the date that the report was submitted to them. Accordingly, we have no choice but to send the proposed amendment, once decided upon, to the Planning Commission for its review. Call me if there are any questions about this. DTM /sls cc: Nile Kriesel, City Coordinator Mayor and City Council Yours very truly, David T. Tnuson • TO: Planning Commission FROM; Ann Pung - Terwedo DATE: March 1, 1993 SUBJECT: ANNUAL REVIEW OF SPECIAL USE PERMIT AND REPORT ON 1992 RIVERTOWN TROLLEY ACTIVITIES. ROBERT RALEIGH, APPLICANT. CASE NO. SUP/98 -26. BACKGROUND: The trolley use permit was issued in 1989 with a condition the applicant prepare a written report each year. The attached letter gives a broad overview of the trolley use activity during the 1992 season. The trolley booth will stay in the same location as in past years. A letter has not been submitted by the Freight House giving permission to run the business on that property for the 1993 season. We are expecting the letter before the City Council meeting. The location of the trolley booth has been • important for the distribution of information on Stillwater and the St. Croix Valley. An expanded brochure rack has been installed in response to the number of requests for information. The trolley will also be narrating the 150th birthday story to the guests. RECOMMENDATION: Approval of Special Use Permit (SUP/89 -26) for the 1993 season with the following conditions: 1. The ticket booth shall be located on the Freight House property, setback five feet from the south and east property boundaries. 2. The temporary booth shall be removed by December 1, 1993 unless special approval is given by the City Council. (This is necessary because of the flood plain section. 3. This use permit is granted for one year. The applicant shall submit a written report describing the tour activity and suggesting improvements to the business regarding booth location and bus loading area. 4. The ticket booth sign shall be a maximum of eight square feet. 5. The trolley booth may be four by twelve feet. STAFF RECOMMENDATION: Approval. PLANNING COMMISSION RECOMMENDATION: Approval of Annual Review. i1vater THE BIRTHPLACE OF MINNESOTA MEMORANDUM CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439-6121 itr For Tour information and Guide service CALL STILLWATER MN. (612) 430 -0352 Main Offices WI. (715) 247 -3305 1 ItifdigLNY STILLWATER, MN To: Stillwater City Council From: Robert Raleigh Rivertown Trolley WIErs2TOWL7 Thank you for your continued support. . IllllMON March 2, 1993 Sincerely, Robert T. Raleigh or write: RIVERTOWN TROLLEY c/o Raleigh Lines, Inc. 1 Raleigh Road Somerset, WI 54025 Report regarding 1992 Rivertown Trolley Activity The 1992 season wasone of surprises. Our walkup traffic was great and it seemed like the tourists were really coming back. We hosted people from all over the world. However we did notice our group business was down, a result of the previous yeas construction. As spring approache we are getting alot of calls for im- formation and to bo k groups. We plan to dress up our ticket booth for th 150th celebration and anticipate telling the "Stillw ter Story" to record numbers of people. We continue to enjoy immensely doing our historic tours as well as the good relationship we have with the community and the City of Stillwater. Narrated Trolley tours of historic Stillwater, Hudson & The St.Croix River Valley • March 5, 1993 Stillwater City Council Stillwater, MN 55082 Dear Sirs: Robert Raleigh, of the Rivertown Trolley, Stillwater, Minnesota, has the permission of the General Manager of the Freight House, Todd Weiss, to use a portion of the the Freight House parking lot for his Rivertown Trolley business and building for the 1993 -94 season. The portion of the Freight House parking lot to be used is the south - eastern corner of the Freight House parking lot. Any questions can be directed to Todd Weiss, General Manager of the Freight House. ank -yo , To "d Weiss, General Manager The Freight House 305 South Water Street Stillwater, MN 55082 (612) 439 -5718 305 South Water Street • Stillwater, Minnesota 55082 612/439 -5718 • 1 1 water THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR(' — DATE: APRIL 2, 1993 SUBJECT: PROFESSIONAL SERVICES FOR WEST JUNIOR HIGH PROJECT Background: On March 9, 1993, the City Council directed Staff to have specifications prepared for the demolition of the West Junior High Building, have plans prepared for the construction of the West Site parking lot and to examine the historic significance of the West Junior High Building. Professional service proposals have been solicited from consultants familiar with the site or that have previously successfully provided similar services to the City (individual proposals are attached). Authorization is requested for consultant services for the projects listed • below: 1. Preliminary West Site parking lot plans - $9,700 SEH (Enginneeing, Landscaping) - $7,000 BWBR (Design) 2. Final parking lot plans and specifications - $29,920. 3. Prepare plans, specifications and inspection services for building demolition and asbestos abatement - $14,015. 4. Review historical and architectural significance of the West Junior High Building - $1,500 maximum. With the service contracts, City plans will be available to meet the time line approval for the CUB relocation project at the last Council meeting. The professional service cost can be paid using Tax Increment Financing funds generated by the CUB office reuse. RECOMMENDATION: Approval of professional service contracts with SEH, BWBR, Robert C. Vogel and Associates for West Site reuse improvements. ATTACHMENTS: - Letter proposal from SEH - March 12, 1993 - Letter proposal from BWBR - January 1, 1993 - Letter proposal from Robert C. Vogel - March 30, 1993 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121 ENGINEERS I ARCHITECTS I PLANNERS March 121993 Mr. Steve Russell Community Development Director City of Stillwater 216 4th Street Stillwater, MN 55082 Dear Mr. Russell: 3535 VADNAIS CENTER DRIVE, ST. PAUL, MN 55170 -5108 612 490 -2000 800 325 -2055 Pursuant to your request, we have included an estimate of engineering costs to prepare plans and specifications for building demolition, asbestos testing and removal, preliminary plans and concepts for parking lot configurations, including preliminary landscaping, construction plans and specifications for completed parking lot including landscaping and construction services for the construction of the parking lot. Construction services for the building demolition will consist of only periodic visit by an engineer from the SEH staff and the asbestos removal will be handled separately because it requires testing air quality as well as the fibrous or nonfibrous asbestos, and the types of removal of these asbestos materials will be determined at tl a time of the actual construction. A brief scope of services and estis sated costs are as follows: Building Demolition The building demolition will consist of a review of existing plans, site inspection, and an interview of utility companies. P ioto documentation of the building will be taken and used on the plans together with any pertinent drawings. Specifications and bid documents will be prepared and reviewed with City staff. A pre -bid conference will be conducted and SEH will assist the City with securing bids. Any visits during demolition will also be provided. We estimated the cost to be $5,200. Asbestos Abatement The asbestos abatement portion 9f the building demolition will be considered a separate process from the actual building demoli ion. This process needs to be completed before the building demolition begins. This involves different contractors and will be bid as a separate contract. Our services consist of a review of the previous Asbestos Hazard Emergency Response Act (AHERA) Survey. SHORT ELLIOTT HENDRICKSON INC. ST CLOL D, MN CHIPPEWA FALLS, WI MADISON, WI • • • • Mr. Steve Russell March 12, 1993 Page 2 Preparation of plans and specification The plans would be prepared from the original building plans from the school district. Plans are necessary to assure contractors have a location and understanding of asbestos removal requirements such that extras will be kept to a minimum once project begins. SEH would assist the City in securing a contractor through the bidding process. Construction services would be provided through the contractor. We estimate the engineering cost to be $8,815. Preliminary Parking Lot and Landscape Plan This will consist of conceptual parking lot layouts by Sanders, Wacker, Wehrman, Bergly, Inc. and SEH Traffic Department. The conceptual and preliminary layouts will be reviewed with City Staff for their input before preparation of the final plans and specifications. This will provide four alternate parking configurations. After review with staff, council, and a public meeting, the best alternate will be selected for final plans and inspection. We have roughly estimated the construction cost of the parking lot at nearly $340,000. According to our present engineering contract with the City, this design would be on a fee curve basis. We find this fee to be 9.3% of the final construction cost for $31,620 for plans and specifications. Of this amount, we have estimated $6,700 to be the cost of SEH's services and $3,000 for Sanders, Wacker, Wehrman, and Bergley, Inc. This includes preliminary surveys of the site and preparation of a base map for alternate parking lot layouts as well as final plans. Final Construction Plans and Specifications for Parking Lot and Landscaping This phase will consist of a detailed layout of the proposed parking lot and landscaping from the preliminary plans approved by the City. This portion of the project also includes assisting the City in obtaining bids for the construction of the parking lot. We have estimated the cost for this phase to be as follows: Engineering $24,920 Landscape architecture $5,000 Mr. Steve Russell March 12, 1993 Page 3 Construction Services for Parking Lot and Landscaping These services would consist of staking out of the work and a resident project representative on the site during critical tasks of the construction process. This phase also includes construction services for landscape archi:ecture from Sanders, Wacker, Wehrman, Bergly, Inc. We estimate the cost to be as follows: Engineering $10,350 Landscape Architecture $1,500 These costs do not include an allowance for any soil borings, or design of a sprinkler irrigation system. If you have any questions, please do not hesitate to contact me. Sinc 4LI L Richard E. Moore, P.E. City Engineer cc: Nile Kriesel, City Coordinator t • • • • SWBR ARCHITECTS Arc :hitaidnre • interior I)rcign =100 Sibley Street Suite 500 St, PiltL Minnesota 55101 612 222 37111 raz51222 1 April 1, 1993 Mr. Steve Russell Community Development Director City of Stillwater City Hall, 216 North 4th Street Stillwater, MN 55082 RE: Architectural Design Services Proposed Parking Lot on Existing Site of Junior High School West Building Stillwater, Minnesota Commission No. 93050 Dear Steve: As per our meeting yesterday and our telephone conversation today, we are pleased to assist you in the design of the proposed parking lot across from the new Cub Food Headquarters in Stillwater. We are excited about the opportunities that this site affords as both an amenity to the City, as well as a place for parking cars. SCOPE OF SERVICES We are aware that you will be contracting with SEH for the civil engineering services on this project, and Sanders, Wacker, Wehrman, Bergly for landscape architectural services. BWBR's services will be contracted directly with the City of Stillwater for architectural design services. As per your request, we have separated our services into three phases for your review and consideration: PHASE 1 During this phase we will prepare a site analysis showing the opportunities and constraints of the site for potential development. We have also included time to review and comment on the plans prepared by your other design consultants. We are raimating the fees for these services to be approximately Twenty Five Hundred Dollars ($2,500). Mr. Steve Russell City of Stillwater Architectural Design Services Proposed Parking Lot Commission No. 93050 April 1, 1993, Page 2 PH ASE 2 As per our meeting yesterday, during this phase we will be preparing alternate concepts for the development of this space. These concepts would be reviewed with the P : is g Group on Monday, April 5. Also included in this phase will be refining 6 these concepts prior to turning over to SEH for final design. We are - . ! that these services would be approximately Thirty Five Hundred Dollars ($3,500). PHASE 3 The final services would be the preparation of renderings or other documents to help describe and sell this project to reviewing agencies, interested neighbors, Historic Preservation Commission, etc. We are estimating that these renderings would cost approximately One Thousand Dollars ($1,000). COMPENSATION Compensation for the above services will be on an hourly basis at a multiple of Two and Sixty Five Hundredths (2.65) times the employee's Direct Personnel Expenses (DPE). The total maximum cost for these hourly services will be Seven Thousand Dollars ($7,000) without prior authorization for additional services. Reimbursable expenses are in addition to professional fees and will be billed at a multiple of One and One Tenth (1.10) times the cost billed to BWBR. OTHE1 jf'RMS Any additional services beyond the Scope of Services indicated will be performed upon authorization from the Owner and will be compensated on the hourly basis indicated above. This Agreement may be terminated by either party upon seven (7) days written notice. In the event of termination, BWBR shall be compensated for all services performed to the termination date, together with reimbursable charges due. Payments for professional services rendered and for reimbursable expenses will be paid monthly upon presentation of BWBR's statement. Payments to BWBR under this Agreement shall include a service charge of one (1%) percent per month on any amount not paid within thirty (30) days after the date of billing. 1 April, 1993 • BWBR Architects, Inc. 4- 1LTR.1: • • Mr. Steve Russell City of Stillwater Architectural Design Services Proposed Parking Lot Commission No. 93050 April 1, 1993, Page 3 This letter is the entire Agreement between the City of Stillwater and BWBR Architects, Inc. Changes or additions to this Agreement must be in writing and must be signed by both the City of Stillwater and BWBR. Steve, we appreciate this opportunity to continue our relationship with you and the City of Stillwater. If acceptable, please sign and date both copies of this Agreement and return one copy to us at your earliest convenience, retaining the other copy for your file. Respectfully submitted, Accepted: BWBR ARCHITECTS, INC. CITY OF STILLWATER C. Jay Slei , AIA Senior Vice President CJS:dp (Typed/Printed Name and Title) cc: Pete Smith, BWBR Date: 1 April, 1993 BWB1t Architects, Inc. 4 -1LTR 30 March 1993 Robert C. Vogel & Associates Historians, Archaeologists, and Preservation Planners 270 Brimhall Street Saint Paul, Minnesota 55105 -2428 (612) 698 -8224 Ms. Ann Pung - Terwedo Stillwater HPC 216 North Fourth Street Stillwater, Minnesota 5508' Dear Ann: I would be glad to advise a City of Stillwater on the disposition of the West Wing of the Stillwater Junior High ooL As you know, I was a member of the reuse study team assembled by the ervation Alliance of Minnesota last summer. I am also working on a comprehenslive historic context document for Stillwater which is expected to be completed July 1993, parts of which are applicable to the evaluation of the school's cultural value. I would be prepared to review the historical, architectural and planning data relevant to the West Wing and offer an opinion on the property's National Register eligibility and preservation potential. I would also be available to advise staff on matters relating to the design review process and would refer you to my resume which outlines my qualifications and experience in historic preservation planning. My fee is thirty dollars ($0.00) per hour plus major expenses such as report printing. •, I thank you again for the interest that you have expressed in retaining this firm as your preservation consultants. Please feel free to ra11 me at your convenience to arrange a meeting to discuss the project in more detail. Sincerely, obert C Vogel President • • • i1twati THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND COUNCIL/ FROM: ANN PUNG- TERWEDO DATE: APRIL 1, 1993 SUBJECT: ANNUAL MINNESOTA BAND PERFORMANCE - PIONEER PARK, JUNE 10, 1993. The annual Minnesota Band Performance has been set for June 10, 1993. This date has been chosen due to other activities going on as part of the Sesquicentennial festivities. The cost is $500.00 This has been a popular performance. RECOMMENDATION: Set date for Minnesota Band Performance. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439-6121 • • TO: Mayor and City Council FR: City Coordinator DA: March 24, 1993 RE: DOCK PERMIT FOR ST. CROIX BOAT AND PACKET CO. Dock Facility Permit Accompanying this memo is the Dock Permit that was recommended for approval for the St. Croix Boat and Packet Co. (Andiamo) by the Stillwater Port Authority. Although the Port Authority has authority to issue the permit, it has always deferred to the City Council for final approval and issuance. The only change to the permit (from 1992) is the duration of the permit (i.e., January 1 - December 31, 1993). The fees are to remain the same as for the prior year. Council approval is recommended. Interim Waterfront Usage Policy For the past two years, the City Council, on the advise and recommendation of • the Port Authority, has adopted an interim Waterfront Usage Policy. The Policy basically puts a moratorium on: 1) the construction of new dock facilities along the waterfront; and 2) wharfage permits that were previously issued for charter /excursion boat use of the levee. The condition of the levee and the demand on the limited parking availability are the primary reason for continuing the interim policy. Council adoption is recommended. Charter Commission Land Use Regulation M E M O R A N D U M The Port Authority reviewed the Land Use Regulations that are being proposed by the Charter Commission. The Port Authority questioned the need for the regulations and were especially concerned about the restrictive nature of the regulation. The Authority moved (unanimously) to oppose the proposed regulations. Pursuant to Chapter 48.11 of the Stillwater City Code, the Stillwater City Council (City) hereby grants to the St. Croix Boat and Packet Company (Company) a Dock Permit upon the following terms and conditions: 1. LOCATION The dock :hall be located in the St. Croix River approximately 150 feet south of East Nelson Street. 2. OTHER RULES The Compa y shall abide by the rules and regulations and permit condition of the Corps of Engineers of the United States Army and the Minnes to Department of Natural Resources. Any charter /excursion vessels c ,.rrying passengers for hire and using the docks must be abide by applicable U.S. Coast Guard regulations. 3. NO GAS P PS No gas pump shall be located on the dock. 4. NO- DISCRIMINATION The Compa y shall not discriminate against any person on the basis of race, reed, national origin, sex or social status. 5. WATERFRON The Comp y agrees to abide by all rules, regulations and restricts ns set forth in Chapter 48.11 of the Stillwater City Code relative to the waterfront. 7. INSURANCE 6. SCHEDULE OF FEES REGULATIONS Upon request of the City, the Company shall submit a schedule of fees charged for general and transient boat docking. The Company shall provide the City with a Certificate of Insurance evidencing One Million /Three Million General Liability Coverage of their operation, naming the City as an additional insured under the policies As their interest may appear. 8. PUMP -OUT PRIVILEGES DOCK PERMIT The Company shall provide pump -out privileges for marine heads for any boater requesting this privilege at the same rate and fee charged to boats that are moored at the dock for a fee. • • • • • • 9. INSPECTIONS 10. USAGE The City reserves the right to request inspection of heads, electrical system or other unsafe conditions on or about the dock or any vessel moored thereto. The usage of the dock facilities shall be limited to three (3) charter and /or excursion boats, one (1) floating ticket office vessel. The Company must also accommodate a reasonable number of transient boats but in no event shall the boats or vessels exceed the limitation specified in the permit issued by U.S. Army Corp of Engineers. 11. PERMIT FEE 14. FIRES This annual permit fee shall be $750.00 each for the Andiamo (a 115 passenger sidewheeler), Andiamo Showboat (a 150 passenger, rear wheeler), Majestic Lady (a 150 passenger rear wheeler), a floating ticket office vessel and the transient boat docks for a total of $3,750.00. 12. TRANSIENT BOATS Transient boats shall be defined as vessels that use the dock as a stop -over privilege on a trip that does not originate from the dock. "Bareboat" charter vessels shall be considered transient boats if the origination of the trip, including loading of passengers, takes place elsewhere. 13. PARKING The City reserves the right to request the Company's assistance in assuring that patrons and guests of patrons of the Company will park in a designated municipal parking lot. No person shall build a fire in any area of the docking premises or in any vessel moored at the dock. 15. OBSTRUCTIONS The City does not by this permit accept any reasonability for dredging the dock area or making the docking area free from obstructions or other hazards to navigation. 16. STORAGE The City is in no way responsible for storage of the docks during the off season and the Company agrees to abide by any decision of the City with regard to storage. 17. RESERVATION OF RIGHTS The City reserves the right to add to or amend these rules when needed to protect the health, safety and welfare of the City. 18. DURATION The duration Of this permit shall be from January 1, 1993 through December 31, 1993. 19. TERMINATION Dated this This permit may be terminated by the City at any time it is deemed necessary for the protection of the public safety, health or welfare or for a violation of any of the conditions of this permit. day of , 1993. CITY OF STILLWATER: BY Attest: Mayor City Clerk • • • • • • RESOLUTION NO. 93- ADOPTING THE ItTt —IM WATERFRONT USAGE POLICY FOR 1993 Whereas, commercial boating activity, if not limited, will further compound traffic and parking problems in the CBD; and Whereas, the condition of the levy is in a deteriorated state and may be unsafe for the docking of commercial vessels. Now, Therefore, Be It Resolved, by the Stillwater City Council Attest: 1. That no additional docks be constructed on either public or private property adjacent to the St. Croix River; and 2. That no wharfage permits be issued by the City for the calendar year 1993; and 3. That the public waterfront in the City be used for short -term docking of transient boats only; and 4. That the fees charged for existing wharfage and docking permits should be reviewed annually and based, to the extent possible, upon the impact of the commercial operator's business on the downtown area, including the extent to which parking places are used by customers of the commercial operators. Adopted by the Stillwater City Council this 6th day of April, 1993. City Clerk Mary Lou Johnson Mayor Charles M. Hooley • • March 25, 1993 City Council City of Stillwater 216 North Fourth Street Stillwater MN 55082 Dear Council Members: This letter is to request City Council approval to install an on -site septic system to replace the existing septic system at 1205 West Rice Street. The reason for installing the septic system is there is no city sewer line under West Rice Street at this location since it is a dead end street. Hooking -up to city sewer would require running a sewer line more than a block to North Sherburne Street, and we simply can't afford the cost of the sewer line. Enclosed are copies of bids showing the cost of the septic system vs. the cost of the sewer line. Also, running a sewer line would require tearing up the city street and /or neighbor's property. This property is owned by my deceased mother and we need to bring the septic system up to city code so we can sell the property to settle her estate. The city building inspector said he would issue a building permit for the septic system if you approve this request. Thank you for your consideration of this request. Sincerely, Janice Blaisdell 313 South Grove Street Stillwater MN 55082 • Enclosures: Bid Copies JUCI 118.3 / Inc. G,olon. Mm 01111. lo Order PHONE 1010 FREE 1 +800.225.6380 4111 STREET 40% Pre- Consumer Content • 10% Post- Consumer Content - PROPOSAL SUBMITTED TO Janice Blaisdell 313 So. Grove Street CITY, STATE AND ZIP CODE Stillwater, ARCHITECT We hereby submit specifications and estimates for: Charge for installation of on- site septic system, installed to meet code.. . Please nc}te that the final cost could vary according to percolation test specifications. Bid includes installing one new 1250 gallon pre ast septic tank, with 24" cleanout. Includes installing dro boxes and 600 sq. ft. of drainfield, using a total of 18" rock in drainfield trenches. Cost of permit and percolation test are not included in proposal. Complete septic system installed and backfilled, with a five -year guarantee on my workmanship. IIE JOB LOCATION Minn. 55082 1205 W. Rice Street 1 DATE CF PLANS 1rupnsr hereby to furnish mate•ial and labor — complete in accordance with above specifications, for the sum of: Three thousand and three hundred Payment to be made as follows: All material is guaranteed to be as specified. All work to be com Meted in a workmanlike manner according to standard practices. Any alteration or deviation from above specifica• tions involving extra costs will be executed only upon written ordors, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. rrr$1tanrr of Propoottl —The above )rites, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as sneeifiert Payment will he marls ac rmitinari ahnve tirnpu CROIXLAND EXCAVATING Ken Seefert Excavating, Dozing, & Final Grading 10003 Mendel Road North STILLWATER, MN 55082 (612) 439 -7345 PHONE 4 39 - JOB NAME Authorized Signature Signature Page No. Note: This proposal may b withdrawn by us if not accepted within DATE of Pages March 12, 1993 JOB PHONE dollars a 3300.00 6o • 4 40% Pre- Consumer Content • 10% Post- Consumer Content • • Thfruprwat CROIXLAND EXCAVATING Ken Seefert Excavating, Dozing, & Final Grading 10003 Mendel Road North STILLWATER, MN 55082 (612) 439 -7345 PROPOSAL SUBMITTED TO PHONE Janice Blaisdell 4.39 -8673 STREET JOB NAME 313 So. Grove Street CITY, STATE AND ZIP CODE JOB LOCATION • Stillwater, Minn. 55082 ARCHITECT DATE OF PLANS We hereby submit specifications and estimates for: Eight thousand and two hundred Payment to be made as follows: All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifica- tions involving extra costs will be executed only upon written orders, and will become an xtra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Arrr4lanrr of f rnlnoat —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: 1 20c W. Rice Street Charge for installation of sewer line to meet City of Stillwater code. Bid includes installing four -inch PVC sewer line from house to the city sewer. Sewer installed and backfilled. Cost of permit fees are additional. P 1rnpasr hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: Signature Signature Authorized Signature Note: This proposal may be withdrawn by us if not accepted within Page No. of Pages DATE March 22. 1993 JOB PHONE dollars ($ 8200.00 6o days. MN/DOT TP- 02134 -03 (5/88) STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supp. to Contract No. tractor. SUPPLEMENTAL AGREEMENT No. Johnson Bros. Corporation Federal Project: Address: Location: P.O. Box 1002 Litchfield, MN 55355 -L002 Stillwater, MN I Object I Vendor Pro. No. 1 F.Y. I Account I.D. Dept./Div. Sequence No. I Suffix Purchase Terms I Asset No. C.CD.1 I C.CD.2 I C.CD.3 000NET TYPE OF A40 ( ) A41 ( ) Dated Number Entered by TRANSACTION: A44 ( ) A45 ( ) A46 ( ) Dated This contract is amended as follows: 1) WHEREAS; during prosecution of work for supplemental aggreement #14, item #10 rock and debris encountered in the existing pipe adhered to the side. WHEREAS; the contractor had to remove rock & debris by hand with a jackhammer. • THEREFORE; it is agreed the lump sum amount of $1260.00 shall apply and be payment in full for all necessary materials, labor and equipment to perform this task. Funding Source: 100% S.P. 8210 -88 APPROVED: APPROVED: ii; Commissioner of Commisisoner of Administration Finance By By Dates Dated Original to State Auditor — Copy to Agency Original Contract Approved as to form and execution Assistant Attorney General Dated 15 I C.CD.4 Number Entered by Dated 3 23 Dated Dated Sheet of State Project No.: S.P. 82.14 -106 S.P. 8210 -88 S.A.Y. 1b9 lUb - U4 S.A.P. 169- 104 -06 I Type I Amount V C.CD.5 ject Engineer a Contractor District Engineer Agency Head — 7,1„./itZ.L9l5YatcA OWNER: STILLWATER, MINNESOTA LOCATION: STILLWATER, MINNESOTA CONTRACTOR: JOHNSON BROS. CORPORATION P.O. BOX 1002 LITCHFIELD, MINNESOTA 55355 CONTR. FOR: STILLWATER DOWNTOWN IMPROVEMENT APPLICATION DATE: PERIOD ENDED: JBC CITY ITEM ITEM NO. NO. DESCRIPTION 1 2021.501 Mobilization (5% Max) 2 2031.503 Field Office, Type D 3 2101.501 Clearing 4 2101.506 Grubbing 5 2104.501 Remove Conc. Curb & Gutter 6 2104.501 Remove Existing Sewer Pipe 7 2104.505 Remove Conc. Driveway 8 2104.505 Remove Pavement (Conc. or Bit.) 9 2104.505 Remove Concrete Sidewalk 10 2104.507 Remove Misc. Concrete Structures 11 2104.507 Remove Sidewalk Vault 12 2104.509 Remove Catch Basins & Manholes 13 2104.509 Remove Light Standard Base 14 2104.509 Remove Light Standards 15 2104.521 Salvage 12' RCP Storm Sewer 16 2104.523 Salvage Casting 17 2104.523 Salvage Gate Valve and Box 18 2104.523 Salvage Hydrants 19 2104.523 Salvage 8'x8' Tapping Sleeve 20 2104.525 Abandon Water Service APPLICATION FOR PAYMENT (UNIT PRICE CONTRACT) NO. 15 • • OWNER'S PROJECT NO. L.I. 257 ENGINEER'S PROJECT NO. 89255.01 March 31, 1993 March 31, 1993 CONTRACT DATE: ORIGINAL CONTRACT AMOUNT: June 10, 1991 $4,666,178.85 APPLICATION FOR PAYMENT QUANTITY TOTAL QUANTITY TOTAL CONTRACT UNIT LAST LAST THIS THIS QUANTITY TOTAL UNIT QUANTITY PRICE PAYMENT PAYMENT PAYMENT PAYMENT TO -DATE TO -DATE LS 1.0 $150,000.00 1 $150,000.00 0 $0.00 1 $150,000.00 EA 1.0 7,000.00 1 7,000.00 0 0.00 1 7,000.00 ACRE 0.5 900.00 0.9 810.00 0 0.00 0.9 810.00 ACRE 0.5 900.00 0.9 810.00 0 0.00 0.9 810.00 LF 14,935.0 1.00 16093 16,093.00 0 0.00 16093 16,093.00 LF 1,359.0 2.00 1144 2,288.00 0 0.00 1144 2,288.00 SY 1,299.2 4.00 1236 4,944.00 0 0.00 1236 4,944.00 SY 22,312.0 4.00 37643 150,572.00 0 0.00 37643 150,572.00 SY 12,193.0 4.00 12841 51,364.00 0 0.00 12841 51,364.00 CY 8.2 50.00 46.9 2,345.00 0 0.00 46.9 2,345.00 CY 148.1 20.00 203.7 4,074.00 0 0.00 203.7 4,074.00 EA 73.0 200.00 120 24,000.00 0 0.00 120 24,000.00 EA 50.0 200.00 52 10,400.00 0 0.00 52 10,400.00 EA 81.0 150.00 83 12,450.00 0 0.00 83 12,450.00 LF 8.0 60.00 15 900.00 0 0.00 15 900.00 EA 1.0 200.00 71 14,200.00 0 0.00 71 14,200.00 EA 5.0 200.00 1 200.00 0 0.00 1 200.00 EA 9.0 400.00 19 7,600.00 0 0.00 19 7,600.00 EA 1.0 1,000.00 0 0.00 0 0.00 0 0.00 EA 30.0 150.00 30 4,500.00 0 0.00 30 4,500.00 JBC CITY QUANTITY TOTAL QUANTITY TOTAL ITEM ITEM CONTRACT UNIT LAST LAST THIS THIS QUANTITY TOTAL NO. NO. DESCRIPTION UNIT QUANTITY PRICE PAYMENT PAYMENT PAYMENT PAYMENT TO -DATE TO -DATE Total Original Contract Amount, Change Orders and Supplemental Agreements $ 5,279,105.72] GROSS AMOUNT DUE $ 5,696,525.69 $ 17,907.00 $ 5,714,432.69 LESS RETAINAGE $ 113,930.51 $ (88,930.51) $ �_25,000.00 AMOUNT DUE TO DATE $ 5,582,595.18 $ 106,837.51 $ 5,689,432.69 5 C, sas, 6 PREVIOUS APPLICATIONS $ (5,582,595.18) $ - 457582,7 3 C. 10 ) AMOUNT DUE THIS APPUCATION $ (0.00) $ 106,837.51 $ 106,837.51 Less Retainage Due From American National Bank $ (88,930.51) $ `, (88,930.51) AMOUNT DUE FROM CITY OF STILLWATER $ (0.00) $ 17.907.00 $ 17,907.00 ✓ CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the contract referred to above have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for Payment under said contract, and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and clear of all liens, claims, security interests and encumbrances. DATED: 3- 3 /- ? 3 COUNTY OF STATE OF SS JOHNSON BROS. CORPORATION (CONTRACTOR) BY: Before me on this 3/ St da of M L!'1 ,-1.992, personally appeared S/1? V (h t4 depose and say that he is the f'; P( .t / g4 c'r of the Contractor above mention Contractor, and all of the statements, contained the'fein are true, correct and complete. p ?JW: - ,.... ,,, JA 1 i ,. r . i (Notary Public) 4. tA4.4 / 0,A -- 17...C.' , 4`.- - 4 ''"r / J n / r- n T l c 'The undersigned has ch arSiFireo;traCio Paym ent shown above. A part of this App ...P..46 j9 . My Commission Expires: him under this Contract have been applied by him to discharge in full all of his obligations in connection 1 In accordance with the Contract, the undersigned approves payment to the Contractor of the Amount Du -3/3 / 3 Date: • h ?./te - rf '1 / t/6 6 1 AeL/Ar 14rt gi)V ' 4-( 12 7, (NAME AND TITLE) SHQR. IOTT HENDRIC c BY � i� � C� L • 1 s" 7/ q3.2 , (p Z 2-44 4":,2,41,,, `lt $//3,9_505 g o,w, 17:M7,00 • =S EN April 2, 1993 Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, Minnesota 55082 -4898 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: Stillwater, Minnesota Downtown Improvements L.I. No. 257 SEH File No. 89255 Dear Mayor and Council Members: The general contractor for the Downtown Project (Johnson Brothers, Corp.) has requested payment in full for the project completed. According to the specifications, the City shall withhold $25,000 for use by the City for any miscellaneous corrective work that may occur during the one year warranty period. The Contractor has completed the project and final inspections have been made with the City's Public Works Department. We feel that the Contractor has complied with the general intent of the Contract Documents and would recommend final payment withholding $25,000 to the Contractor for the project. The Contractor still has some third party claims to resolve, which he is presently working on with his insurance company. We feel confident that the Contractor has the ability to resolve these issues and that the City can feel confident that these will be taken care of; since the Contractor must maintain a performance bond for one year from final payment. Some third party claims may take additional time to resolve within the warranty period. Public Works Department has reviewed the completed project and has agreed that the project is now complete. The Contractor has provided the verification of payment of taxes and lien waivers for the City's records for final payment. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI Honorable Mayor and City Council April 2, 1993 Page 2 If you have any questions, we would be more than happy to discuss this final payment with you and answer any questions you may have. Sincerely, Richard E. Moore, P.E. City Engineer REM:kam Enclosures cc: Nile Kriesel, City Coordinator David Junker, Public Works Director Dave Magnuson, City Attorney • • • • 4 March 31, 1993 Mrs. Diane Debloh Finance Director City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Diane: 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, Si PAUL. MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: STILLWATER, MINNESOTA NORTH MAIN STREET AND LOWELL INN /RIVERTOWN PARKING LOTS L.I. 257 & 259 SEH FILE NO. 89255 & 90019 Attached are two copies of the 5th and Final Application for Payment from Tower Asphalt, in the amount of $4,918.15 for the North Main Street and Lowell Inn /Rivertown Commons Parking Lot Improvements (L.I. 257 and 259). Also attached is the final paper • work consisting of IC -134 withholding affidavits, Lien Waivers and the Consent of Surety to final payment. The original contract amount was $132,588.15. The final contract quantities, without the Council approved Change Orders, brings the revised contract amount to $148,222.43. The North Main parking lot quantities overran so that the revised cost was $2,691.68 above the original contract. This difference was brought about by the need to place gravel base and pave the entrance along the northerly side of the lot. When the City project was bid, this driveway was included in the Zepher lot construction plans. The Lowell Inn /Rivertown Commons parking lot overran quantities so that the final contract amount increased by $12,942.59 over the original contract. This lot was found to have a very wet subgrade that required excavation to a greater depth. Additional gravel depth was required to help bridge the wet subgrade. The gravel base and curb and gutter was placed late in October of 1991, just before the Halloween snow storm. The parking lot was left without a bituminous surface over the winter and the snowplowing and traffic on the gravel surface pushed some of the gravel into the subgrade. Additional gravel was required to prepare the lot for paving. The lot was also increase in size to the west, adding quantities. SHORT ELLIOTT HENDRICKSON INC MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI Mrs. Diane Debloh March 31, 1993 Page NO. 2 We have reviewed the project with representatives from the City and have found that the project was constructed in accordance with the intent of the plans and specifications. We would recommend that the Council make final acceptance of the improvement and authorize final payment of this Application for Payment. If you have any questions regarding this matter, please contact me. BCP /bcp enclosures Sincerely; Barry C. Peters, P.E. • • • • OWNER: LOCATION: STILLWATER, MINNESOTA CONTRACTOR TOWER ASPHALT, INC. CONTR. FOR NORTH MAIN ST. & LOWELL INN /RIVERTOWN COMMONS PARKING LOTS APPLIC.DATE •RIOD END. LOWELL INN /RIVERTOWN COMMONS 1. 2. 3. 4. 5. REMOVE CONCRETE 6. REMOVE CONCRETE 7. DESCRIPTION STILLWATER, MINNESOTA P.O. BOX 15001 LAKELAND, MN 55043 O,E'CE 6/23l MOBILIZATION CLEARING GRUBBING REMOVE CONCRETE CURB REMOVE BIT. PAVEMENT REMOVE FENCE APPLICATION FOR PAYMENT (UNIT PRICE CONTRACT) L.S. TREE TREE L .F. PAVEMENT S.Y. SIDEWALK S.Y. S.Y. L .F. PAGE 1 OF 5 SHORT - ELLIOTT - HENDRICKSON, INC. OWNER'S PROJECT NO. L.I. 257 & 259 ENGINEER'S PROJECT NO. 90019 & 89255 CONTRACT DATE 9 _30 _ 9/ CONTRACT AMOUNT $132,588.15 APPLICATION FOR PAYMENT CONTRACT QUANTITY UNIT UNIT QUANTITY TO DATE PRICE 1 / 2,500.00 5 150.00 5 150.00 145 /4 283 4/6 51 S� 1267 /26) 7 55 7so. 00 756.ov 72_ 5.00,76Y b v 5.00 o75 6 v 1.25 /5g3. 7 5.00 TOTAL ZSa0. o Ca 3.00 Total Contract Amount $ 13 Material Suitably Stored on Site, Contract Change Order No. Contract Change Order No. Contract Change Order No. CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress pay- ments received from the Owner on account of work performed under the contract referred to above have been applied by the undersigned to discharge in full all obligations the undersigned incurred in connection with work covered by prior Applications for Payment under said contract, and (2) all materi- als and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are � free and dear of dll liens, claims, security interests and,encumbrances. Dated (IAA 1993. COUNTY OF W STATE OF W1 Before me o t is APPLICATION FOR PAYMENT - Continued z 88.15 Total Amount Earned Not Incorporated into Work / Percent Complete /6b Percent Complete 161) 7c) ' Percent Complete 160 '90 GROSS AMOUNT DUE LESS , % RETAINAGE AMOUNT DUE TO DATE LESS-PREVIOUS APPLICATION AMOUNT DUE THIS APPLICATION ) SS My Commission Expires: 9 ;4 , 15 - 3_3 Byc7 . Tower Asphalt, Inc. (C actor) (Name and Title) 7 . ._5 day of f lct- , 19 9 3 personally appeared (1 . _ known to me, who being duly sworn, did depose and say that he is the ,r i' f,.�� ---- of the Contractor above mentioned; that he (Office) executed the above Application for Payment and Affidavit on behalf of said Contractor; and that all of the statements contained therein are true, correct and complete. • (Notary Public) The undersigned has checked the Contractor's Application for Payment shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this Contract have been applied by him to discharge in full all of his obligations in connection with the work covered by all prior Applications for Payment: In accordance with the Contrat, the undersigned approves payment to the Contractor of the Amou Due. spig RTELLI 711ENDRICKSON, INC. Date /9 3 By Y Page 5 of 5 • • Stillwater of City Stillwater City of JAN. 8, 1993 OWNER DATE OWNER'S PROJECT NO. CHANGE ORDER NO. 4TH. ST. AND HICKORY ST. RAVINE SEWER REPAIR 92280 PROJECT DESCRIPTION SEH PILE NO. The following changes shall be made to the contract documents Description: 1. Furnish and install fill material for lump sum amount of $2500.00. 2. Furnish and install Rip —Rap, filter blanket and filter fabric for lump sum amount of $3488.00. Purpose of Change Order: Basis of cost Actual Attachments (list supporting documents) CONTRACT STATUS Agreed to by Contractor: • BY S r ` TITLE ENGINEERS ■ ARCHITECTS I PLANNERS 3535 VADNAIS CENTER DRIVE. ST. PAUL. MN 55110 -5108 612 490 -2000 800 325 -2055 Distribution kS To provide proper drainage, reduce flow velocity and protect slope adjacent to sanitary sewer to reduce probability of future erosion. Original Contract Net Change Prior Change this C.O. Revised Contract Jay Brothers, Inc. - `%3 n Estimated Recommended for Approval SHORT — ELLIOTT— HENDRICKSON, INC_ Time 41 Richard E. Moore, P. E. Appro ed for Owner: 6 )L & 1 ) By / Contractor 2 Owner 1 Project Representative 1 SEH Office 1 CHANGE ORDER ity of Stillwater 1 Cost • $9,600.00 $0.00 $5,988.00 $15,588.00 SHORT ELLIOTT HENDRICKSON INC ST CLOUD. MN CHIPPEWA FALLS. WI '. iADISON, WI March 25, 1993 Ms. Diane Deblon Finance Director City of Stillwater 216 N. Fourth Street Stillwater, MN 55082 -489 Dear Ms. Deblon: We are transmitting herewith a copy of Change Order No. 1, which was approved by the Council for additional materials for the repair of the 27" sanitary sewer in the ravine east of the intersection of Fourth Street and Hickory Street. This is in accordance with the contract between the City of Stillwater and Jay Brothers dated December 1, 1992. The original contract was $9,600. We are also enclosing invoices received from Jay Brothers for the extra work, and you May note that Item No. 1 was originally estimated at $2,500, and in fact, the final amount was $1,993.50. There is also an invoice for Item No. 2, riprap filter blanket and filter fabric, for the lum sum of $3,488. The total change of the Change Order was $5,988, bringing the contract total i5 Since the contractor has completed this project satisfactorily, we recommend payment in full to the contractor for the total revised contract amount of $15;588..- /5 If you have any questions,, please call me. REM:kam Enclosures c: Nile Kriesel, City Coordinator David Junker, Public Works Director SHORT ELLIOTT HENDRICKSON INC. MINNEAPO'JS, MN 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, Si PAUL. MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: Stillwater, Minnesota City Engineer SEH File No. 92280 Sincerely, r gYI Richard E. Moore 6., a' City Engineer 1 r , ,,q- r I I g 6, ST. CLOUD. MN CHIPPEWA FALLS, WI MADISON, WI • • 04/01/93 15:47 FAX 612 490 2150 SEH ST. PAUL 444 STILL ►LATER 0002/002 Honorable Mayor and City Council City of Stiliwater 216 North Fourth Street Stiliwater, Minnesota 55082 April 1, 1993 At the march 16, 1993 Council meeting, a Public Hearing was held for the improvements to serve the Highlands of Stillwater 4th • Addition. Following the Public Hearing, the Council authorized the preparation of plans and specifications for this improvement. We are presenting the plans and specifications for approval and the authorization to advertise for bids. The advertisement would be placed in a trade paper (Construction Bulletin) and the local paper. The ads would be placed on April 9, 16 and 23. The bid opening is scheduled for May 3, 1993. The results of the bids would be brought to the Council on May 4, 1993 for award. This schedule follows the timetable shown in the Feasibility Report dated February 26, 1993. BCP:bcp 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST, PAUL, MN 55170 612 490 -2000 800 325 -2055 ARC/4ITECTURE • ENGINEERING • ENVIRONMENTAL - TRANSPORTATION RE: STILLWATER, MINNESOTA HIGHLANDS OF STILLWATER 4th ADDITION L.I. 293 S.E.H. FILE NO. 93253 Barry C. Peters, P.E. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEV'/A FALLS, WI MADISON, wi Printed an Recycled Paper April 1, 1993 Mr. Steve Russell Community Development Planner City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Annexation Petition Dear Steve: Sincerely, DCW /slj WASHINGTON COUNTY PUBLIC WORKS DEPARTMENT PARKS • HIGHWAYS • FACILITIES 11660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082 -9573 612 - 439 -6058 Facsimile Machine 612 - 430 -0472 As part of the County Road No. 64 right -of -way acquisition, Washington County acquired five full parcels in Section 19, Stillwater Township (see attached map). Apparently, some of the former landowners had petitioned the City of Stillwater for annexation into the City. We have been requested by Stillwater Township to withdraw the annexation petition (see • attached letter). In discussion with Nile Kriesel, he suggested I send this information to you. The decision to withdraw is a County Board policy question. I have been requested to put this item on the County Board agenda for April 20th or 27th. Before I prepare an agenda item, I need information from the City on what procedure must be followed if the County Board decides to withdraw as requested by Stillwater Township. I appreciate the time and attention you have given this letter. Please forward the requested information to me by April 13th. I shall look forward to hearing from you. LCit-Ka L4-1441■-•- 4:- - Donald C. Wisniewski Director of Public Works /County Engineer cc: Washington County Commissioners Chuck Swanson, County Administrator Jack Takemoto, Chairman, Stillwater Township Nile Kriesel, City Coordinator Bob Turrentine, Assistant County Attorney Dave Magnuson, City Attorney EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION Y Donald C. Wisniewski, P.E. Director Public Works/County Engineer John P. Perkovich, Deputy Director Operations Division Donald J. Theisen, P.E., Deputy Director Technical & Administrative Division Richard D. Herold, Design /Construction Engineer Edward Kepler, Facilities Operations Manager March 26, 1993 Ms. Mary Hauser 616 Hall Avenue Birchwood, Mn. 55110 Dear Commissioner Hauser, It is our understanding th possession of parcels 2680, section 19 along McKusick Road letter dated 12/14/92, the Supervisors of Stillwater Township asked the County to take steps to withdraw the annexation petition currently in effect. At this time the Supervisors again ask that the matter be placed on the County Board Agenda for consideration of our request. Sincerely Yours, ci,j( - Favy445 Jack Takemoto Chairperson Stillwater Township Board JT /kn cc: Don Wisniewski STILLWATER TOWNSHIP Box 117 Stillwater, Minnesota 55082 ti zl5 Washington County now has 2160, 2110, and 2 of in Stillwater Township. In a Printed on Recycled Paper WASHINGTON CGUNTY MAR 3 0 (993 PUBLIC WORKS DEPARTMENT q 51q _ 24 3 O S�Yr - 2 155 0 t9 2 ! 60 Loaf -1 cf56 - z 110 0,c1 - ,UQ ' SEC. /9 rJOR2O CENTER OF SEC.19 41" NO Count Y Owned 2690 95019 - 2155 (Huntsnf(n) 95019 -2170 (5) 64 C unty Owned 95019- 2150 t Mc KUSICK annexation petition . ST /LLWATER TOWNSH /P SCHOOL DISTRICT NO 834 WATERSHED DISTRICT NONE 95019- (4 1 /f•1Q IS" w 300 95019 - 2115 " 95019 - 2110 //Count)/ '6) o 0 51. o Owned, but not (Dyrud /Rouge) in County Owned 20r .3o 1.622 ,41.01)l�1i - t" M I3•!I' .n a 133 011 g 0134 1 OV6 ....1 _ 1 .1 r ole t °t. l� " 'en fe1 •,! !! It sa Y. 1 5019 - 2901(21 Did not buy all of property only R/W 5019 -2050 • 95019 - 2060 1 tro !3 60 E 1/4 Col Stc 19 Commissioner Wallace L. Abrahamson Washington County Government Center 14900 61st Street North Stillwater, MN 55082 CMH /sls Enclosure 'water THE BIRTHPLACE OF MINNESOTA -.....) March 31, 1993 Stillwater City Council Members Nile Kriesel, City Coordinator Steve Russell, Community Development Director City of Stillwater 216 N. 4th Street Stillwater, MN 55082 We have just received word that Washington County has purchased a significant acreage in the area that is now under study that we call the Abramowitz Annexation Area. Washington County purchased almost all of the acreage between the McKusick's Road and the MTM right of way, as is shown on the attached map. The only area in this neighborhood that they did not buy is the tract of 12.8 acres owned by Purdy. The enclosed memorandum from the City Attorney demonstrates that if Washington County, as the current owner of this land, removes the land from the petition, it will make it much more difficult to annex area west of Stillwater to provide for our future growth. Accordingly, it is going to be my recommendation to you that we work hard to keep Washington County from removing their names from the petition and further, that we approach Washington County to see about the purchase of this land after they are finished with their work on it. Most of it could probably be used for open space and drainage, but it would give the City the necessary control over it to prevent the Township from interfering with our future growth. Hopefully we can discuss this at Tuesday's meeting. Yours very truly, Charles M. Hooley, Mayor CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 OCLLW000 N NO N -r t- /711 ee_,Q- 4/vNEx4774A/ 4r.2Ati. ,.V.. 1 .ri. W.W.II 1,10" *I TOW.. 'X.n . -.x • To 4 0 .1 4 L'\ t z r r \> /A1 R4 G _ f • • R1 NN. N • Ita THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE 8260 P.O. BOX 438 STILLWATER, MN 55082 TELEPHONE: (612) 439 -9464 TELECOPIER: (612) 439 -5641 DAVID T. MAGNUSON Gail A. Mahr ERIC C. THOLE Shelley L. Sundberg TO: Mayor Charles M. Hooley � FROM: David T. Magnuson, Stillwater, City Attorney 1) -64/1/1 DATE: March 31, 1993 RE: Abramowitz Annexation with regard to County Owned Land Because the Abramowitz annexation request totals 261.4 acres, it is necessary that the proceedings be initiated by people abutting the City. Washington County has purchased 6.2 acres from Huntsman, 3.3 acres from Larson, 6.7 acres from Houghe /Lindstrom, and 6 acres from Stone. This is most of the area north of the Transportation Museum Track and south of McKusick's Road, except for a 12.8 acre parcel owned by Purdy. Purdy remains a petitioner as well as the Minnesota Transportation Museum, and therefore the remaining petitioners would be property owners abutting the City for the purpose of jurisdiction. If the Washington County land is removed from the annexation petition, however, it would affect the proceedings because: in arriving at the Board's decision of whether or not the land is about to become urban or suburban, one of the factors that they must consider under the statute is, "The degree of contiguity of the boundaries between the annexing municipality and the property proposed for annexation." Removing the Washington County property, therefore, would not render the annexation void, but it would bring into question a rather awkward contiguity of boundaries, since they will argue the Abramowitz parcel would only be connected to the City be a thread. It would be my recommendation, therefore, that the City take every possible, reasonable action to insure that Washington County does not withdraw this property from the annexation petition. Respectfully submitted. DTM /sls MAGNUSON & THOLE LAW OFFICE LICENSED IN MINNESOTA AND WISCONSIN MEMORANDUM cc: Nile Kriesel, City Coordinator Steve Russell, Community Development Director Legal Assistants WHEREAS, on August 31, 1992, a Petition for Annexation was filed with the City of Stillwater requesting that certain land owned by Henry J. and Sharon A. Abramowitz and others and now lying within the Township of Stillwater ( "Township "), Washington County, Minnesota, and described on Exhibit A ( "Abramowitz Petition ") be annexed to the City of Stillwater, Washington County, Minnesota, a Home Rule City of the Third Class ( "City "); and, WHEREAS, on September 21, 1992, a further Petition was filed by Paula J. Kroening, General Partner, Newman Realty Ltd., a Partnership, requesting that land lying within the Township and described on Exhibit B ( "Newman Petition ") be made part of the Abramowitz Petition; and, WHEREAS, on September 8, 1992, Arthur V. and Maureen Palmer petitioned that certain land within the Town and described in Exhibit C ( "Palmer Petition ") be made part of the Abramowitz Petition; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater does hereby support the Petitions and does hereby request the Minnesota Municipal Board, upon receipt of the Petitions and Resolution, designate a time and place for a hearing on the Petition in accordance with Minnesota Statutes § 414.09. •. RESOLUTION NO. A RESOLUTION IN SUPPORT OF PETITIONS FOR ANNEXATION Further, that the boundaries of the territory proposed for annexation is set forth in Exhibits A, B and C, and the names of all parties entitled to notice under Minnesota Statutes § 414.09 are the parties named on the attached Exhibit D. Further, that the reasons for requesting annexation is that the property is now or is about to become urban or suburban in character and that municipal government in the area proposed for annexation is required to protect the public health, safety and welfare, and, that the annexation would be in the best interests of the property proposed for annexation. Further, that the remainder of Stillwater Township can carry on the functions of government without undue hardship, and, there will be no unreasonable increase in revenues for the City in relationship to the monetary benefits conferred upon the annexation area, and that no adjacent municipality would better serve the interests of the residents of the property. • • • ATTEST: Enacted by the City Council this day of April, 1993. Mary Lou Johnson, City Clerk Charles M. Hooley, Mayor • • • TO: Mayor and City Council FR: City Coordinator DA: April 2, 1993 RE: PROCESS RE- ENGINEERING STUDY M E M O R A N D U M I have attempted to obtain proposals from various consulting firms to conduct the process re- engineering study (i.e., paper flow analysis). This item is on the agenda for Tuesday's meeting. However, the proposals were not available when the Council packets were assembled. Therefore, the Council will probably not want to make any decision Tuesday night but may want to set a workshop in the very near future (i.e., 4- 13 -93 ?) to review and discuss the proposals. I have attached a copy of the notice I sent to the organizations for your information. 4 :67-e • GENERAL DESCRIPTION OF STUDY PROJECT The present city hall was constructed in 1966 and occupied in early 1967. At the time the building was constructed it also housed the municipal court system. The municipal court system was abolished in the early 1970s and the city hall facility provided ample space for the departments that operated out of city hall. However, due to the growth of the City since 1970 (population growth of 4,000 household, growth of over 1,500 additional units and a 300 acre industrial /commercial park) and resultant growth in professional, technical and support staff, the present facility is no longer adequate to properly serve the city and /or the staff that occupy the facility. The administrative /finance department, planning department and police department have the most serious space problem because the facilities are crowded, poorly arranged and inappropriate for the activities being performed. The over - crowding in the work areas tends to create a cluttered work environment. Further, the work areas, except for an occasional repainting has not been changed or remodeled since the building was constructed. This adds to the generally poor working environment of city hall. Other deficiencies include the lack of meeting or conference space and the absence of an employee lunch room. The fire department which is housed in a separate but annexed building is a good facility and can continue its operations as is for the present time. The City has considered staffing and facility needs assessments in the past and may do so in the future. However, at this time the City believes that a study of the efficiency of operations of the administrative /finance, planning, police and public works departments may provide the city with alternatives to the expansion of existing facilities or the construction of new facilities. The study would involve an analysis of the paper flow of the targeted departments to determine: 1. If the personnel are processing the paper in a timely and efficient manner; 2. If the paper is being processed by the appropriate personnel; 3. Whether or not the office systems /equipment are designed to produce efficient results; and 4. Whether or not the work stations are arranged to provide for smooth and efficient operations as well as to provide a comfortable work environment. Therefore, the study results should provide the City with: 1. A descriptive analysis of the paper flow including flow charting and commentary regarding the efficiency of the handling of the paper flow. 2. Analysis and recommendations pertaining to current space allocations and utilization based on the proper function of each department and the interrelationship between departments; and 3. Analysis oflpresent office equipment /systems and recommendations on alternative (i.e., more efficient) equipment /systems. 4. Recommendations as to need for further study. The study is to be conducted in three (3) phases as follows: Phase I - Administration /Finance Department. Phase II - Police Department Phase III - Public Works Department (which also includes Parks and Recreation) Each phase shall be consLdered a separate study project. The decision to proceed with Phases II and III, will be made after the results of Phase I are completed and accepted by the Citq. The scope of work associated with Phases II and III may be modified depending upon the experience and results of the work on Phase I. The proposal should, at a minimum, address or include the following project elements: 1. The general qualification of the firm. 2. Names, experience and qualifications of the person responsible for the management and administration of the study. 3. References and /or a list of previous projects worked on which was similar in :nature to the requested work. 4. A description of the work program that will be used to conduct the study including an estimated time table for beginning and completing the project. 5. An estimate of the cost to conduct the study including estimated billable hours and billable hour rates. Proposals should be submitted to: Charles M. Hooley Mayor 216 North Fourth Street Stillwater, MN 55082 no later than 2:00 p.m., Tuesday, April 6, 1993. • • • • • • MEMO TO: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK DATE: MARCH 25, 1993 SUBJECT: PURCHASE OF COMPUTER FOR CITY CLERK'S OFFICE The present Word Processor that I use is now eight years old and obsolete. We have been informed that the company no longer makes this kind of machine or parts for it. At present, neither my machine or Shirley Montbriand's machine are on a maintenance contract. Also, the printer is in the same category, although we do carry a maintenance contract on it. However, the repair person has informed us that if we need parts, they are just used ones left over from other old machines. If either the Word Processor or Printer failed, we would be in dire straights. If the new machine is purchased, we would store my machine for parts in case Shirley's machine broke down. Another problem occurs from time to time -- Sheila has an IBM PC which the rest of us in the office are not familiar with and we are sometimes unable to get needed documents off it when Sheila is absent. I am proposing to purchase the type of machine that would be compatible with Sheila's machine. I am proposing to purchase this machine from AmeriData, who has the lowest price on the State contract from which to purchase a genuine IBM machine. We have also purchased our other PC's from this company. This machine would be compatible with the other machines in the office. The cost for the PC, Laser Printer with Sheet & Envelope Feeder, Software, Training and Computer Table is approximately $4,370. The amount budgeted for this was $9,000. It was planned and is important to purchase these items this year because it is an off Election year and will give me a chance to have the machine well up and running when the next Election year arrives. Further information is attached for your review. CUrpon,t, Headquarters 10200 51s1 Atxnur. North Minneapolis, MN 5544;' AmeriData Item No. 02/10/93 15:31 AMERIDATA —ST. PAUL 002 612 5.57 -2500 1- '(Q -US -DATA$ (7bll -ft& 617557-6946 (FAX) City of Stillwater Mary Lou Johnson February 10, 1993 Description Price Computer IBM- 6384F20 IBM ValuePoint 425SX, 486SX Processor, 25MHz, 8K Cache, 120MB Hard Drive (16ms), 1.44MB (3.5 ") Floppy, 8 :v1B Memory, SVGA Graphics, 1MB VRAM, five 16 -bil ISA Slots, 3 Available Drive Bays, 2 Serial. Parallel/Mouse Ports, Keyboard, Mouse, OS/2 IBM - 6312001 IBM Vaht eFoint Color Display Model 6312, 14 ", 1024 x 768 Resolution, .28mm, 60Hz, VGA, SVGA, non - interlaced Printer HP- C2001A HP LaserJet 4 Printer, 8 PPM, 2MB Memory, 600 dpi, 45 Scala le Typefaces, Bi- Tronics and Serial inter - face, 'Hot 1/Os' for auto - switching, Dual Input Trays, 250 Slitx' Output Tray, Serial/Parallel Purls HP- C2082A State Customer Service Center 612.290 -9300 161 St. Anthony Avenue, Suite 800 612.557.2520 (Servicx) $t. Awl, Minnesota 55103 800 - 279 -I550 (7bf;hn) 612.225 -8415 (FAX) $1,138 - *377 A- SETUP Setup equipment, test $28 L. A - FREIGHT Shippin8 $16 S - WP5.1FTLE3 WordPertect, Vs. 5.1 +File Server #31270 5274 Total $1,833 $1,394 Power Ervelope Feeder for HP LaserJet 4 and 4M $247 v Total $1,641 • • Training T -1055 Intro to Wordperfect 5.1 class $195 T -1045 Intro to PC/DOS - I class $195 • T -1046 Intro to PC/DOS - Ii class $125 Computer Table 500 TOTAL $ 4,364 • March 31, 1993 Mrs. Diane Debloh Finance Director City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Diane: 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, ST. PAUL, MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: STILLWATER, MINNESOTA NORTH MAIN STREET AND LOWELL INN /RIVERTOWN PARKING LOTS L.I. 257 & 259 SEH FILE NO. 89255 & 90019 Attached are two copies of the 5th and Final Application for Payment from Tower Asphalt, in the amount of $4,918.15 for the North Main Street and Lowell Inn /Rivertown Commons Parking Lot Improvements (L.I. 257 and 259). Also attached is the final paper . work consisting of IC -134 withholding affidavits, Lien Waivers and the Consent of Surety to final payment. The original contract amount was $132,588.15. The final contract quantities, without the Council approved Change Orders, brings the revised contract amount to $148,222.43. The North Main parking lot quantities overran so that the revised cost was $2,691.68 above the original contract. This difference was brought about by the need to place gravel base and pave the entrance along the northerly side of the lot. When the City project was bid, this driveway was included in the Zepher lot construction plans. The Lowell Inn /Rivertown Commons parking lot overran quantities so that the final contract amount increased by $12,942.59 over the original contract. This lot was found to have a very wet subgrade that required excavation to a greater depth. Additional gravel depth was required to help bridge the wet subgrade. The gravel base and curb and gutter was placed late in October of 1991, just before the Halloween snow storm. The parking lot was left without a bituminous surface over the winter and the snowplowing and traffic on the gravel surface pushed some of the gravel into the subgrade. Additional gravel was required to prepare the lot for paving. The lot was also increase in size to the west, adding quantities. SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI Mrs. Diane Debloh March 31, 1993 Page NO. 2 We have reviewed the project with representatives from the City and have found that the project was constructed in accordance with the intent of the plans and specifications. We would recommend that the Council make final acceptance of the improvement and authorize final payment of this Application for Payment. If you have any questions regarding this matter, please contact me. BCP /bcp enclosures Sincerely; _ J Barry C. Peters, P.E. • • • • OWNER: STILLWATER, MINNESOTA OWNER'S PROJECT NO. L.I. 257 & 259 LOCATION: STILLWATER, MINNESOTA CONTRACTOR TOWER ASPHALT, INC. CONTRACT DATE 9_30_9/ P.O. BOX 15001 CONTRACT AMOUNT $132,588.15 LAKELAND, MN 55043 CONTR. FOR NORTH MAIN ST. & LOWELL INN/RIVERTOWN COMMONS PARKING LOTS APPLIC.DATE •RIOD END. DESCRIPTION LOWELL INN/RIVERTOWN COMMONS 1. 2. 3. 4. 7.' • PAGE 1 OF 5 MOBILIZATION CLEARING GRUBBING REMOVE CONCRETE 5. REMOVE CONCRETE 6. REMOVE CONCRETE CURB REMOVE BIT. PAVEMENT REMOVE FENCE APPLICATION FOR PAYMENT (UNIT PRICE CONTRACT) NO • ENGINEER'S PROJECT NO. 90019 & 89255 APPLICATION FOR PAYMENT CONTRACT QUANTITY UNIT UNIT QUANTITY TO DATE PRICE L.S. TREE TREE L.F. PAVEMENT S.Y. 283 SIDEWALK S.Y. 51 S.Y. 1267 L.F. 55 SHORT—ELLIOTT—HENDRICKSON, INC. TOTAL 1 2,500.00 ZSO . 5 5 150.00 7316), D) 5 150.00 75 00 145 Rz 5.00 7 2 .5 O ile‘. 5.00 2Di 6 . 6 5 5.00 c ,737S — ", 6 () /267 1.25 /5 i3. 3.00 APPLICATION FOR PAYMENT - Continued Total Contract Amount 13 588.15 To tal Amount Earned / ZZ -4' L $ $ Z M • aterial Suitably Stored on Site, Not Incorporated into Work $ Contract Change Order No. / Percent Complete /OJ 7a $Op(> , 00 Contract Change Order No. Z Percent Complete J 3/) % $ L / OO . 6/) Contract Change Order No. Percent Complete /00 47o $ /6 «0 . C� U GROSS AMOUNT DUE $ /G O 4462. 1 12_ LESS , % RETAINAGE $ AMOUNT DUE TO DATE $ / 'D.;,. Va LESS-PREVIOUS APPLICATION $ 4.5 .77 t AMOUNT DUE THIS APPLICATION $ 1- /..C" CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress pay- ments received from the Ow er on account of work performed under the contract referred to above have been applied by the undersigned to discharge in full all obligations the undersigned incurred in connection with work covered by prior Applications for Payment under said contract, and (2) all materi- als and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment are free and qear of all liens, claims, security interests and,encumbrances. Dated ,199 Date r3 (3 /A3 Page 5 of 5 COUNTY OF Wr_ ) SS STATE OF WI My Commission Expires: e )( A _.. Tower Asphalt, Inc. actor) 13:;7 �� ��; / 3 (Name and Title) Before me o t is , day of , 19 9 3 personally appeared )17,4 L known to me, who being duly sworn, did depose and say that he is the � iv/ of the Contractor above mentioned; that he ( ffice) executed the above Applicati n for Payment and Affidavit on behalf of said Contractor; and that all of the statements contained tiler in are true, correct an coniplete. 11,2 (Notary Public) B R -ELLI TT�ENDRICKSON, INC. y c • The undersigned has checked Contractor's Application for Payment shown above. A part of this Application is the Contractor* Affidavit stating that all previous payments to him under this Contract have been applied by him to discharge in full all of his obligations in connection with the work coverer' by all prior Applications for Payment: In accordance with the Contract, the undersigned approves payment to the Contractor of the Amount Due. • • • • M E M O TO: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK DATE: APRIL 1, 1993 SUBJECT: BOARD OF REVIEW, WEDNESDAY, APRIL 14, 1993 This memo is a reminder to Council that the Stillwater Board of Review will be held on Wednesday, April 14, 1993 from 3:00 to 7:00 P.M. to hear residents concerns about their valuation and classification of property. J. Scott Renne, Washington County Assessor, has informed us that Local Boards must have a quorum of the members present at the meeting in order to comply with State law. Please refer to your information packet about the 1993 assessment and specific responsibilities of Local Boards. • • TO: Mayor and City Council FR: Nile L. Kriesel, City Coordinator DA: April 2, 1993 RE: COUNCIL WORKSHOPS M E M O R A N D U M I think it is important that the Council consider conducting a series of workshops to discuss (at a minimum) the following issues: 1. Assessment Policy. 2. Five -year Capital Improvement Program. 3. Pavement Management Program (especially for 1993 because the 1993 program includes an extensive list of sidewalk replacement work). 4. 1993 Budget (operating and capital outlay). 5. Solid Waste Contract and Recycling Contract. 6. Planning issues (i.e., update of Comp Plan). 7. Engineering Contract. 8. Other issues as they arise. The first item on the list is important because it will be necessary to have an assessment policy in place when the Council conducts public hearings on the sidewalk improvements that are proposed for 1993 (assuming that the Council decides to assess sidewalk improvement costs). Item #3 (like Item #'s 1 & 2) has been previously discussed by Council at a workshop. However, a final decision has not been made because some decisions have to be made on Item #'s 1 & 2 in order to make a decision on Item #3 (e.g., to set the level of general tax levy support for local improvements the Council would have to decide the ratio of assessment to City share of the cost as well as to determine the amount of other capital improvement costs which would also be supported by tax levies). The importance of discussing other issues listed above speaks for itself. Therefore, I would ask the Council to consider setting workshops as proposed. . TENNESSEN ASSOCIATES, INC. • • 3200 EAST 515t STREET • MINNEAPOLIS, MN 55417 612- 729 -0595 April 5, 1993 Mr. Charles Hooley City of Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 Dear Mr. Hooley: Attached is our proposal and guaranteed maximum cost estimate to conduct an Efficiency Study for your firm. Industrial /Management Consultants Nair • Guaranteed cost covers the amount of time required to do a thorough analysis and design. Your final cost may be less, depending upon availability of information and ease of data extraction. If less time is required, you will be billed only for actual hours used. I am confident that this proposal will be successful in meeting your present and future needs, and that savings from increased space utilization, improved work flow and better inventory control processes will exceed the cost of the study. Besides our experience in servicing more than 80 clients, my experience in teaching a class in Administrative Process Flow provides the background to make your study successful. Thank you for this opportunity to offer our services, and I look forward to working with you. Sincerely, f . James V. Tennessen President • • • EFFICIENCY STUDY FOR CITY OF STILLWATER PHASE I - ADMINISTRATION /FINANCE DEPARTMENT TENNESSEN ASSOCIATES, INC. Industrial /Management Consultants April, 1993 Efficiency Study Prepared for: City of Stillwater City Hall 216 North Fourth St. Stillwater, MN 55082 By: TENNESSEN ASSOCIATES, INC. Industrial /Management Consultants 3200 East 51st Street Minneapolis, MN 55417 612 - 729 -0595 • • • • • • I. SCOPE OF STUDY A. Objective B. Study Parameters II. BASIC SERVICES III. COMPENSATION A. Total Expense B. Basic Services C. Reimbursable Expenses D. Billable Hourly Rates TABLE OF CONTENTS A. Review Project Parameters B. Review City Plans C. Provide Process Orientation Training D. Document Current Processes E. Develop Improved Processes F. Prepare Process Narratives G. Document Employee and Department Requirements H. Document Employee and Facility Support Requirements I. Develop Relationship Chart J. Approve Space Requirements K. Develop Detail Layout L. Develop Final Report IV. HOURLY BREAKDOWN BY PROJECT PHASE V. PROJECT TEAM VI. REFERENCES I. SCOPE OF STUDY • • • • I. SCOPE OF STUDY A. Obiective Study objectives are to: • Analyze and develop improved administrative processes. • Develop narrative for improved administrative processes. • Document employee workstation and department requirements. • Document employee and facility support requirements. • Provide layouts for proposed space. B. Project Parameters • Project approach will be based upon active participation by client; therefore, client • should assign key management and operating people to work with consultant. • • Department personnel involved in performance of tasks are: City Coordinator, Finance Director, City Clerk, Senior Account Clerks (2), Junior Account Clerk, and Secretaries (2). • Overall paper flow requirements will be documented based upon overview interviews with identified department personnel. Detailed process improvement studies for individual processes, such as Recruitment, Staffing and Placement Activities, will be completed in additional studies. • Current administrative processes will be documented through use of process flow chart. • Improved administrative processes will be developed jointly by client and consultant. • Blue prints of the planned building will be provided by client. • Developed detailed layouts will be based upon existing facility configurations. II. BASIC SERVICES • • • • • • II. BASIC SERVICES A. Review Proiect Parameters A meeting will be held so that consultant can review details of accepted proposal with management and selected project team, to insure complete understanding of team goals, expected outcomes, and planned due dates. B. Review City Plans Consultant will review city plans for Administration /Finance Department with client to obtain an understanding of future plans, and will also review planned staffing levels and involved processes to obtain a clear understanding of anticipated administrative requirements. C. Provide Process Orientation Training Consultant will provide a two -hour employee and management training session on administrative process identification, documentation, measurement and evaluation. Additional training on work flow process can be provided as an additional service. D. Document Current Processes Client and consultant will jointly review job descriptions of individual members covered by the study, and identify those tasks that account for the major amount of paper work flow. Consultant will develop work flow diagrams for those tasks selected by client. During development of work flow diagrams, individual problems and overall concerns will be recorded. Developed flow diagrams will be presented to client for review and approval. Adjustments to flow diagrams requested by client will be made before proceeding to completion of process flow chart for selected processes. Completed process flows will identify individual activities within the selected process, show their sequence in the process, indicate who performs the activities, and identify required forms and equipment. Developed process, flow charts will be reviewed with management and operating personnel to verify completeness and accuracy of documentation of current process. E. Develop Improved Processes Upon approval of documentation of current process, client and consultant will jointly review documented administrative processes to identify potential areas for improvement, time consuming activities, and processes that involve duplication of effort. Appropriate quality and continuous improvement tools will be utilized to identify and develop changes to current process. Each activity on current process flow chart will be discussed for possible elimination. Activities that cannot be eliminated will be evaluated for possible combination with other activities, change in sequence or person, simplification, or automation. Developed flow charts will minimize paper work flow and ensure that personnel are processing work ir a timely and efficient manner; promote quality; identify tasks to eliminate or combine; identify person most capable of performing the task and determine appropriate technology and work space for accomplishing the required task. Proposed flow charts which document proposed processes will be presented to client for review and approval. F. Prepare Process Narrative Consultant will develop preliminary process narrative for each approved process flow chart identifying required tasks, sequence of tasks, personnel responsible for each activity, and equipment needs. Completed preliminary narrative will be submitted to client for review and approval. Adjustments requested by client will be made before proceeding to final narrative development. Approved process flow charts and process narratives will document planned processes, which will be incorporated into policy manuals by client. G. Document Employee and Department Requirements A list of Adminimtion /Finance offices will be developed through interviews with management. Survey forms will be presented to client for documentation of employee workstation and department requirements (storage, files, mail rooms, computer rooms, 3 • • • • and other support space) that are needed to successfully complete the identified tasks related to each process. Summary of employee workstation and department space requirements will be presented to client for review and approval. Prototypal workstation designs will be developed for selected categories of clerical and supervisory personnel based upon collected information. Developed workstation designs will be presented to client for review. Approved design standards will be used during office layout. Total square foot requirements, based upon individual workstation needs and department requirements, will be identified and presented to management for review and approval. H. Document Employee and Facility Support Requirements Based upon projected employee workstation and department requirements, employee support requirements (lunchrooms, conference rooms and restrooms) and facility support requirements (electrical, telephone, and mechanical rooms) will be developed. Documented space requirements for employee and facility support will be presented to management for review and approval. I. Approve Space Requirements Documented space requirements for employee workstations, department support, employee support and facility support will be presented to management for review and approval. Identified square foot requirements will reflect study findings, developed processes, designed employee workstations, department support needs, and employee and facility support. Approved square foot requirements will reflect space necessary to accommodate developed Administration and Finance processes and will indicate if current available space can meet projected city plans. J. Develop Relationship Chart Consultant will discuss paper work flow, communications, and supervisory control needs with client for ranking of spatial relationships between employee workstations, department requirements and employee support needs. Completed relationship charts will be summarized by consultant and used to develop block diagrams which show relative size of workcenters and conceptual relationships between employee workstations and related support needs. Block layouts will be developed to provide overall conceptual space plan for Administration and Finance. Layouts will illustrate relative employee workstation size and location. Developed block layout will be presented to management for review and approval. K. Develop Detail Lav gut Upon approval of block layout, consultant will prepare detailed layout which will identify the actual location of equipment and furniture in individual employee workstations, department support areas and employee and facility support spaces. Detailed layout will be presented to management for review. Client's questions will be researched and necessary adjustments made before second presentation. Changes requested by client during second review will be documented. Consultant will make appropriate changes to drawings before presentation of drawings for third review. L. Develop Final Report Findings, recommendations, approved process flow charts, work flow diagrams, developed employee workstations, department requirements, and employee support needs will be documented in a final report. Report will be presented to management for review and approval. Detailed drawings will be provided u rider a separate cover. Changes will be made based upon client requests. 5 • • • • III. COMPENSATION III. COMPENSATION A. Total Expense Total Basic Services and Reimbursable Expenses, as defined in following paragraphs, is $8,913. B. Basic Services For management planning services rendered, consultant will be compensated on a fee schedule based upon work effort expended. Guaranteed maximum cost for basic services is $7,780. C. Reimbursable Expenses Reimbursable expenses include actual expenditures for the project, such as cost of reproduction of documents, postage, automobile travel at $.27 per mile, long distance telephone calls, meals and lodging, data processing and other expenses as authorized by client. Guaranteed total cost for reimbursable expenses is $1,133. D. Billable Hourly Rates Principal Consultant Systems Analyst Project Leader Project Analyst Data Processing Operator Computer Processing 6 $75 .00 /hour $55 .00 /hour $55.00 /hour $40.00 /hour $35 .00 /hour $15.00 /hour • • • W. HOURLY BREAKDOWN BY PROJECT PHASE • HOURLY BREAKDOWN BY PROJECT PHASE PHASES HOURS A: Review Project Parameters 3 B: Review City Plans 4 C: Provide Process Orients tion Training 2 D: Document Current Processes 40 E: Develop Improved Processes 19 F: Prepare Process Narratives 16 G: Document Employee ar..d Department Requirements 16 H: Document Employee ard Facility Support Requirements 5 I: Approve Space Requirements 4 J: Develop Relationship Chart 4 K: Develop Detail Layout 36 L: Develop Final Report 8 TOTAL 157 7 • • V. PROJECT TEAM • JAMES V. TENNESSEN PROJECT CONTRIBUTION: Jim Tennessen has over twenty years of experience with military, insurance, utilities, manufacturing, printing, graphic arts, medical, government and service organizations. His ability to integrate business processes is used in successful project management, manufacturing and office facility design, move planning, work simplification, office systems planning, warehouse design, and organizational studies. ACADEMIC AND PROFESSIONAL BACKGROUND: Jim has a B.A. in Economics, an M.B.A. in Business Administration, and an M.S. in Management. His professio:ial associations include the International Facility Management Association, Institute of Industrial Engineers, Material Handling Society, Institute of Management Consultants, Council of Independent Professional Consultants, Minnesota Council for Quality, Warehousing Education and Research Council and American Production and Inventory Control Society. EMPLOYMENT BACKGROUND: Ellerbe: conducted long term space planning studies; State of Minnesota: conducted data processing studies; United States Air Force: directed development of manning standards. PROJECT ACCOMPLISHMENTS: • Developed process for pe- sonnel placement for governmental agency serving seven - county metropolitan area. Shortened hiring cycle, improved coordination, and achieved better understanding of overall placement process. • Documented warehouse operations processes for an electric public utility. Study produced flow charts and narrative which streamlined daily operating processes, provided uniform training material for warehouse personnel, and served as guidance for other locations. • Developed 2,200 square foot mail and distribution function for a major health maintenance organization. Installed operating processes that resulted in improved operations and reduced staffing needs. Identified most appropriate equipment for processing mail and distribution jobs. • Developed prototype computer facility for Fortune 500 company to improve operating processes, communication, scheduling flexibility and operating layout. Model included computer room, warehouse and support areas totalling about 10,000 square feet. 8 • • • • JOHN J. ULRICK PROJECT CONTRIBUTION: John Ulrick has twenty years of data processing experience in application design, programming, and technical and customer support, using large mainframe systems and mini - computers at major local firms. As a programmer and consultant, he currently focuses on personal computers as a business tool. ACADEMIC AND PROFESSIONAL BACKGROUND: John studied accounting and economics at North Iowa Community College, Mason City, and has a Certificate of Data Processing. He is a member of the Independent Computer Consultants Association. EMPLOYMENT BACKGROUND: I. C. System Inc.: as programming manager, established Information Center; National Computer Systems: established Business Programming Department; International Multifoods Corporation: designed order processing and sales reporting systems; Control Data: programmed financial data. PROJECT ACCOMPLISHMENTS: • Analyzed needs of many small businesses, helped develop PC based systems for controlling their administrative requirements, and provided daily technical assistance. • Implemented complete corporate accounting system, order processing and sales reporting systems and manufacturing control system for small manufacturing firm. • Analyzed workflow requirements for a laboratory, identified management control requirements needed to accomplish daily activities, and developed documentation manuals to support system. • Developed survey processing systems for local and national management consultant companies. Surveys are usually given to client management teams before and after training in a specific subject. System provides graphic and tabular pictures of training needs and accomplishments. • Developed property tax analysis system for several local chambers of commerce. System produced analyses of current tax structures based on tax data from 900 Minnesota cities, and examined sources for new revenues including property values, incomes and actual taxes paid. 9 ROBERT J ZEMAN PROJECT CONTRIBUTION: Bob Zeman is an experienced project manager with knowledge of material handling, maintenance and facility layout, and day -to -day workings of a warehouse. He has more than 20 years experience in integrating methods and procedures analysis, work simplification studies and layout development and relocation planning. ACADEMIC AND PROFESSIONAL BACKGROUND: Robert studied Engineering Technology at St. Cloud State College and has attended numerous Material Handling, Plant Layout, Material Requirements Planning and Material Handling Seminars. Professional associations include membership in the American Institute of Industrial Engineers and Material Handling Society. EMPLOYMENT BACKGROL Farm Credit Services: directed operations; Tennant Company: ND: PROJECT ACCOMPLISHMENITS: all maintenance, housekeeping, construction and security conducted material handling and engineering studies. • Developed 30,000 square foot layout for warehouse, printing, mail room and computer operation for national debt collection company. Developed manual processes required for implementation of new computer software programs. • Programmed and designed 15,000 square foot corporate mail room to support two facilities for national insurance company. Developed mail handling processes and conducted feasibility study for installation of a selective vertical conveyor. • Developed process for completing ad orders or supplier of audio, video and personal computer merchandize. Reduced data entry time, staffing level, rework, cycle time and increased on -time shipment, and quality of work. • Improved processes for order preparation, order entry, purchasing, receiving, picking, shipping, billing and customer returns system for importer and retailer of seasonal merchandise. Study increased personnel utilization, improved management control and reduced operating costs. 10 • PETITION FOR ANNEXATION TO THE HONORABLE MEMBERS OF THE STILLWATER CITY COUNCIL: • 1. The undersigned Petitioners, Henry J. and Sharon A. AbramowiCz, husband and wife, 1053 Overlook Road, Mendota Heights, Minn. 55118 131.7 ac. ±, PID#s: AG 95019 -2100, AG 95019 -2150, AG 95019 -2170, AG 95019 -2650, indicated by O on the attached map. Benjamin S. Houge and Margaret I. Lindstrom, joint tenants, 2701 Hawthorne Lane, Stillwater, Minn. 55082 6.7 ac. ±, PID #: 95019 -2110, indicated by © on the attached map. James R. and Zenith A. Huntsman, husband and wife, 416 S. 4th St., Stillwater, Minn. 55082 6.2 ac. ±, PID #s: AG 95019 -2155, 95019 -2680, indicated by J on the attached map. Minnesota Transportation Museum, Inc. (`MTM "), dba Stillwater & St. Paul Railroad, 2500 W. 54th St., Minneapolis, Minn. 55410, 72.7 ac. ±, indicated by ® and "labelled "Northern Pacific Railroad" on the attached • map. These lands' acreage was estimated as 6.0 miles x 100' width. Richard E. Purdy and Maureen M. Ash, husband and wife, N7659 950th St., River Falls, Wisc. 54022 12.8 ac. ±, PID#: 95019 -2050, indicated by O on the attached map. Burt H. and JoAlice J. Rivard, husband and wife, 12094 N. 80th St., Stillwater Twp., Minn. 55082 28 ac. ±, PID #s: 95019 -2710, 95019 -2705, indicated by © on the attached map. Robert J. and Jean C. Larson, husband and wife, 16012 N. 6th St., Lakeland, Minn. 55043 3.3 ac. ±, PID#: , indicated by © on the attached map. are owners of land in Stillwater Township, with the approximate acreage indicated above and designated by Washington County property tax identification numbers ("PID #") above. Petitioner MTM's lands lie also and begin in the City of Stillwater, and lie also and terminate in Grant Township at a point commonly known as Duluth • Junction. Exhibit A Page 1 of 5 • • • 2. The Petitioners' lands are adjoining and contain, collectively, 261.4 acres, more or less. The Purdy /Ash land is contiguous to the City of Stillwater along the west side of Neal Ave. and contiguous also to the south side of N. McKusick Road. 3. The Petitioners bring this Petition for the reason that the annexation of their lands to the City of Stillwater is in the best interest of those lands as well as the City of Stillwater because: (a) The Petitioners' lands abut a present west boundary of the City of Stillwater and offer a natural, orderly growth. • (b) The abutting lands in the City of Stillwater are developed for residential purposes. The City is providing municipal services (including sanitary sewer and municipal water service) to the abutting lands. Utilities (e.g., electricity, natural gas, and telephone) are also provided to the abutting • lands. These municipal services and utilities can be made available to the Petitioners' lands. (c) The City of Stillwater presently has an inadequacy of land available for future growth and development for residential purposes for single family, two family, apartment, and /or low income purposes. (d) The availability of such municipal services and utilities will permit the highest and best use of the Petitioners' lands consistent with regional and local land use planning, in particular such planning to accommodate anticipated population growth for the City of Stillwater. The best use of Petitioners' lands is mostly residential, but these lands need not be limited to residential purposes but may include recreational, commercial or special uses. (e) Washington County, through its Public Works Dept. ( "PWD "), is presently planning to relocate a large part of N. McKusick Road between N. Manning Ave. and Neal Ave. south of its present location and is acquiring several properties abutting the south side of N. McKusick Road between N. Manning Ave. and Neal Ave., which are indicated on the attached map by "PWD", and which include some of the Petitioners' lands. Annexation of the Petitioners' lands before the reconstruction of N. McKusick Road would give the City the opportunity to make available municipal services and utilities underground along the south side of the Exhibit A Page 2 of 5 • • • newly reconstructed N. McKusick Road, which would facilitate the planning and development of Petitioners' lands and avoid the higher cost and inconvenience of installing these services after the reconstruction of N. McKusick Road. The City could take advantage of any necessity to relocate overhead - utility poles required by the reconstruction of N. McKusick Road to place these utilities underground. Underground utilities would be aesthetic and consistent with the underground utilities now present in the easterly abutting lands commonly known as Oak Glen. (f) Annexation of Petitioners' lands is consistent with the purpose of the City's current Comprehensive Plan ( "Plan "), as stated under part "B. Purpose" (p.5), part (4) of said Plan's Housing Profile Summary (p.39), goal 2 of said Plan's Policy Plan for Land Use (p.70), and the geographical boundaries stated under said Plan's Policy (1)(b) (p.'75). Annexation of Petitioners' lands would enable the City to better modify or update its current Comprehensive Plan because the City would know what new lands are available to it and could plan an orderly and appropriate development for the land area northwest of the City. 4. The Township of Stillwater has attempted to deprive one or more of the Petitioners of maximum economic benefit by use or by disposition of their lands, causing them economic hardship and loss, and Petitioners do not want to be under the governmental jurisdiction of the Township of Stillwater. 5. The Township of Stillwater can continue to carry on the function of government without Petitioners' lands without undue hardships as a result of the proposed annexation. WHEREFORE, Petitioners respectfully request that the City Council of the City of Stillwater adopt a resolution, under the provisions of Section 414.031, Subdivision 1, of the Minnesota Statutes, requesting the Minnesota Municipal Board to annex the Petitioners' said lands, together with such other lands as the Minnesota Municipal Board may deem appropriate, to the City of Stillwater. Exhibit A Page 3 of 5 • e • Dated this 31st day of August, 1992. �J t [ GT7 c"GYY� C ce.9-2-‘› Henry J. 1ibramowitft 1 i ;1 rzA � '.\A .I \ V ��1/41N(i\c N:11,b1v, Sharon A. Abramowitz Richard E. Purdy Maureen M. Ash 5- Benjamin Si Hougle Mat Q.'�� , /,‘-t j . 1 &i 2 2 �,ry1 g et I. Lindstrom Afin Diers, Cha an of the Board ''Minnesota Transportation Museum Exhibit A Page 4 of 5 g fryvict-vy James R. Huntsman (iii 'Zenith A. Huntsman 041 Robert J. ( 1 1 so IAA"- r' . X `• -01 O ean N, Larsot ' e 4 Burt H. Ri and J. Rivard t �i • • MANNING AVE. A 4 N A 1. / N +• v T' 1• m 0 --4 0 Ex Zibit A Page 5 of 5 N. cz- YLANE A I W C S H • • • AVE. N. 1 1 It is our understanding that the City of Stillwater has received a request for annexation of approximately 261 acres of property from seven separate owners within area bounded mostly my Mucusik Road, North 80th Street, Manning Avenue N. and Neal Ave. Newman Realty Ltd. Partnership requests to join in the above request for annexation. We request annexation for property along 80th Street or Boutwell Road from the west property line of property owned by Mr. Abramowice to the west property line of property owned by the Washington County Historical Society, known as Outlot A of Spring Creek. See the enclosed plat of Spring Creek. • • September 21, 1992 Mr. Wally Abrahamson Mayor City of Stillwater 216 North 4th Street Stillwater, MN 55082 -4898 Dear Mr. Abrahamson: Sincerely, Paula J. General Partner, Newman Realty Ltd. Partnership Exhibit B Page 1 of 2 • • • VICINITY MAP) SEC. 30, T3ON, R2OW MCKUSICK ROAD -- I C. R. 64 Z 'BURLING+ON N z' ( I''FR 2 I �� I R Q i ��� \ tN FEET xi 2:•• I co ,50 1000 2000 F 60TH ST. N. -- @OUTyyELL iii Exzibit B Pag; 2 of 2 SCALE IN FEET N — 80TH 75TH ST. N. - C • R. '103926M.�, ti ** 0 CO; / NNo) W U, WASHINGTON COUNTY C.LM. cD � AT NW COR. SEC. 30, , T3ON, R2OW ow mut N � 0 r1 NE • Stillwater City Council Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Arthur V. and Maureen Palmer ' 102 North Second Street Stillwater MN 55082 Dear Council Members, This letter constitutes our request for the initiation of the processes required to complete the immediate processes which might be required for the annexation to the City of Stillwater of approximately 188 acres of farm, creek, lake and strategically located commercial property in Section 19 Stillwater Township owned by Arthur V. and Maureen Palmer, PALMERS, Inc. and PGM, Inc. • We have been repeatedly in touch with Mr. Steve Russell during the past four years regarding our desire for such annexation and the possible desirability for the city to purchase two or three parcels (approximately 14 acres) located between ourselves and the west city boundary of the Oak Glenn addition to provide any contiguity which may be required by Minnesota statutes. Our petition for annexation was initially submitted and approved immediately following the Oak Glen annexation petition should still be valid although possibly subject to further approval by the current council. The petition was also taken before the Minnesota Municipal Board at the same time as the Oak Glenn petition. The MMB decided to "table" our petition until the complicated Stillwater Township legal and city service issues were resolved. CITYCSE2.GOV -56 Exhibit C Page 1 of 4 / /Sin Arthur V. Palmer a e e pz.0), September 8, 1992 • Exhibit C Page 2 of 4 1 • • H Arthur V. & Maureen 0'0. Palmer SUMMARY OF LEGAL DESCRIPTIONS MAP FEE PARCEL OWNER TYPE LEGAL DESCRIPTION Personal Residence ALL THAT PART OF THE NE4 OF THE NW4 OF SECTION 19, TOWNSHIP 30 N., RANGE 20 W., AN0 OF THE WEST 100 FEET OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER (NW4 OF TIIE NE4) OF SAID SECTION 19, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTH QUARTER CORNER OF SAID SECTION 19, THENCE EASTERLY A DISTANCE OF 100 FEET; THENCE SOUTH PARALLEL TO THE NORTH -SOUTH QUARTER LINE OF SAID SECTION 19 A DISTANCE OF 320 FEET; THENCE WESTERLY BY A DEFLECTION ANGLE OF 180 TO THE RIGHT A DISTANCE OF 150 FEET; THENCE NORTHWESTERLY BY A DEFLECTION ANGLE OF 45 TO THE RIGHT A DISTANCE OF 309.43 FEET TO A POINT ON THE NORTH LINE OF THE NE4 OF THE NW4 OF SAID SECTION 19; THENCE EASTERLY ALONG THE NORTH LINE OF SAID NE4 OF NW4 A DISTANCE OF 182 FEET TO THE POINT OF BEGINNING, SUBJECT TO TIIE RIGHT -OF -WAY OF STATE HIGHWAY NO. 96. G Arthur V. & House & THE NORTH 327 FEET OF THE EAST HALF OF THE SOUTHEAST QUARTER Maureen 0'8. Horse Barn OF THE NORTHEAST QUARTER (E11 OF SE4 OF NE4) OF SECTION 19, Palmer (Thompson) TOWNSHIP 30 N., RANGE 20 WEST. A Arthur V. & Farm THE NW4 OF THE NW4 OF SECTION 19, TOWNSHIP 30 N., RANGE 20 W., C Maureen 0'0. Land EXCEPT THE N. 966 FEET OF THE W. 542.10 FEET AND EXCEPT THE 0 Palmer PORTION THEREOF PLATTED AS RANDOM CREEK RANCHETTES.; E ALL THAT PART OF THE SE4 OF THE NW4 OF SECTION 19, TOWNSHIP F 30 N., RANGE 20 W. LYING NORTH OF THE SOUTH 677 FEET THEREOF, EXCEPT THE PORTION THEREOF PLATTED AS RANOOM CREEK RANCHETTES; THE NORTH 234 FEET OF THE EAST 725 FEET OF THE NE4 OF THE NW4 OF SECTION 19, TOWNSHIP 30 N., RANGE 20 W., EXCEPT THAT PART THEREOF LYING EASTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT A POINT ON THE NORTH LINE OF SAIn NW4 OF SECTION 19 DISTANT 182 FEET WEST (ASSUMED BEARING) OF THE NORTHEAST CORNER THEREOF; THENCE SOUTH 37 EAST 263.28 FEET, MORE OR LESS, AND THEN TERMINATING, SUBJECT TO A DRIVEWAY EASEMENT OVER THE NORTHEASTERLY 30 FEET THEREOF, OVER THE SOUTHERLY 24 FEET THEREOF AND OVER THE WESTERLY 30 FEET THEREOF AND SUBJECT TO TIIE RIGHT -OF -WAY OF HIGHWAY NO. 96; THE NW4 OF THE NE4 OF SECTION 19, TOWNSHIP 30 N., RANGE 20 W., EXCEPT THE WEST 100 FEET THEREOF; ALL THAT PART OF THE SW4 OF THE SE4 OF SECTION 18, TOWNSHIP 30 N., RANGE 20 WEST LYING SOUTH OF THE CENTERLINE OF MINNESOTA STATE HIGHWAY NO. 96, SUBJECT TO SAID HIGHWAY EASEMENT; THE N.1/2 OF THE Wy OF THE SE4 OF THE NE4 OF SECTION 19, TOWNSHIP 30 N. , RANGE 20 WEST: THE SW4 OF THE NE4 EXCEPT THE E1/2 OF THE SE4 OF THE SW4 OF THE NE4, SECTION 19, TOWNSHIP 30 N., RANGE 20 WEST; THE WEST HALF (WAS) OF THE NE4 OF THE NE4 OF SECTION 19, .- TOWNSHIP 30 N., RANGE 20 WEST. THE NORTH 327 FEET OF THE EAST HALF OF THE SOUTHEAST QUARTER OF TIIE NORTHEAST QUARTER (Ey OF THE SE4 OF NE4) OF SECTION 19, TOWNSHIP 30 N., RANGE 20 WEST. Exhibit C Page 3 of 4 • • • Exhibit C Page 4 of 4 8 PGM INC. Farm Land ALL THAT PART OF THE NORTHEAST QUARTER OF THE NORTHWEST (40 acres) QUARTER (NE4 OF NW4) ANO THE WEST ONE HUNDRED (100) FEET OF THE NORTHWEST QUARTER OF TIIE NORTHEAST QUARTER (NWT; OF NE4), SECTION NINETEEN (19), EXCEPT THAT PART THEREOF DESCRIBED AS FOLLOWS: BEGINNING AT PIE NORTH QUARTER CORNER Of SAID SECTION 19, THENCE EASTERLY ALONG THE NORTH LINE OF PIE NORTHWEST QUARTER OF THE NORTHEAST QUARTER (NW4 OF NE'i) OF SAID SECTION 19 A DISTANCE OF 100 FEET; THENCE SOUTH PARALLEL TO THE NORTH -SOUTH QUARTER LINE OF SAID SECTION 19 A DISTANCE OF 320 FEET; THENCE WESTERLY BY A DEFLECTION ANGLE OF 108 ° 00' TO THE RIGHT A DISTANCE OF 150 FEET; THENCE NORTHWESTERLY BY A DEFLECTION ANGLE OF 45 °14'20" TO THE RIGHT A DISTANCE OF 309.43 FEET TO A POINT ON THE NORTH LINE OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER (NE4 OF NWk) OF SAID SECTION 19; THENCE EASTERLY ALONG THE NORTH LINE OF THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER (NE4 OF NW4) OF SAID d SECTION A DISTANCE OF 182 FEET TO THE POINT OF BEGINNING; '. SUBJECT TO HIGHWAY NO. 96 ON AND ACROSS A STRIP OF LAND ON THE NORTHERLY LINE OF SAID PARCEL; SUBJECT TO AN EASEMENT FOR RA00 PURPOSES TO BE USED IN CONNECTION WITH THE LAST DESCRIBED TRACT FOR DRIVEWAY PURPOSES TO PROVIDE ACCESS TO SAID HIGHWAY NO. 96, SAIO TRACT BEING BOUNDED ON THE NORTH BY THE SOUTH RIGHT -OF -WAY LINE OF SAID HIGHWAY NO. 96, AND BEING THIRTY (30) FEET IN WIDTH MEASURED FROM THE WESTERLY LINE OF THE .TRACT LAST DESCRIBED AND RUNNING WESTERLY ON SAID SOUTH RIGHT -OF -WAY LINE OF HIGHWAY N0. 96, SAIO EASEMENT TRACT EXTENDING SOUTHEASTERLY ADJACENT TO THE WESTERLY LINE OF THE ABOVE DESCRIBED TRACT FOR A DISTANCE OF THIRTY (30) FEET AND BEING OF A UNIFORM WIDTH EASTERLY ANO WESTERLY OF THIRTY (30) FEET. PGM INC. Corner THE NORTH 966 FEET OF THE WEST 492 FEET OF THE NW4 OF Lot (10 acres) NW4 OF SECTION 19, TOWNSHIP 30 N., RAN 20 W., SUBJECT TO EXISTING HIGHWAYS. Lots 2 and 5, Random Creek, Ranchetts No. 2. • • The parties entitled to the notice pursuant to Minnesota Statutes § 414.09 are as follows: 1. Town of Stillwater c/o Pat Bantli, Town Clerk P.O. Box 117 Stillwater, MN 55082 2. County of Washington Attention: Washington County Planner 14900 61st Street North Stillwater, MN 55082 cc: Charles Swanson, County Administrator 3. Mike Gair Stillwater Township Planner McCombs, Frank, Roos, Assoc., Inc. 15051 23rd Avenue North Plymouth, MN 55447 4. Steven Russell, Planning Director City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Exhibit D Page 1 of 1 0 0 VI. REFERENCES • REFERENCES METROPOLITAN WASTE CONTROL COMMISSION Jean Erickson Mears Park Centre 612 - 229 -2008 St. Paul, Minnesota 55101 NORTHERN STATES POWER John Weyhrauch PO Box 600 612 - 295 -5151 Monticello, Minnesota 55362 -0600 CONTROL DATA BUSINESS CENTERS George Hadges Box 0 612 - 853 -6772 Minneapolis, Minnesota 55440 AVEDA Eric Brichta 321 Lincoln Street NE -612-379-8500 Minneapolis, Minnesota 55413 ST. PAUL COMPANIES Dave Block 385 Washington 612 -221 -7233 St. Paul, Minnesota 55102 UNITED HEALTHCARE CORPORATION PO Box 1459 Minneapolis, Minnesota 55440 MEDTRONIC, INC. 6972 Central Avenue NE Minneapolis, Minnesota 55432 11 George Solnitzky 612- 936 -1978 Rodger McCombs 612 -574 -4343 LIEBERMAN ENTERPRISES, INC. Bob Pockrandt 10801 Red Circle Drive 612- 945 -3200 Minnetonka, Minnesota 55343 • • • • April 6, 1993 Mr. Charles M. Hooley, Mayor City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Mayor Hooley: The firm of Morrison/Walijarvi Architects, Inc., with Peter Racchini of Peter Racchini Associates as Consultant, is pleased to make a Proposal for the your proposed Efficiency Study. In reviewing our proposal, please bear in mind the following points: Our firms have been in business for 28 and 25 years respectively, and our three principals have 67 years experience as principals of firms We have served over 35 municipalities and have been involved with many repeat projects, most of them in smaller cities immediately north of the metro area. The design team we have formed is multi - disciplinary and offers complete architectural, mechanical, electrical, structural, acoustical and civil engineering services. Our architectural staff consists of thirteen persons: Five registered Architects, two Architects in training, two draftsmen, three secretaries and one consultant. Our Structural Engineering Consultant is Larson Engineering of Minnesota, now located in Vadnais Heights. Our Mechanical and Electrical Engineers are Gausman and Moore in Little Canada, our Acoustic Consultant is Bill Kroll of Minnetonka. We feel that our team can perform in accordance with your scope of services and offer the City of Stillwater experienced professional design services rooted in genuine personal interest. We offer local presence, knowledge, familiarity, and concern. Our offices are within 15 minutes of the project. MORRISON /WALIJAR\ ARCHITECTS 2189 FOURTH STREET WHITE BEAR LAKE, MINNESOTA 55110 426 -3287 426 -5440 FAX City of Stillwater April 6, 1993 Page 2 Peter Racchini designed your City Hall and Fire Station and has continued to work cn various projects for the City of Stillwater. We appreciate this pportunity to be considered. If I may clarify anything or answer any questions, please do not hesitate to call me. Sincerely, Roger Tomten Eldon Morrison • • • • EFFICIENCY STUDY PROPOSAL CITY OF STILLWATER. MN 1. The general qualification of our firm. We are an architecture office in general practice with emphasis on schools, churches, and municipal buildings. Our expertise in these areas is exemplified by our l i s t of projects and our references for past work done. In the programming phase of our projects, particularly in the areas of schools, churches, and municipal buildings, we often are asked to analyze the processes of the functions that go on in these projects. This includes interviews with the users of the buildings, flow charts showing the processes that are to be accomplished in these spaces, and schematic design drawings showing how these processes can be accommodated in the space requirements, and the determination of the space requirements. We have always felt it is important to put extra effort in the programming of a project prior to designing of the space and the determination of the square footage of the project. In your case, we would be analyzing your present situation, how it is functioning within the spaces that you now have, and how the spaces could possibly be modified to increase the efficiency of the processes that are being undertaken. 2. Names, experience and qualifications of the person responsible for the management and administration of the study. The person to be in charge of this project and do the basic work would be ROGER TOMTEN,,a resident of Stillwater, Minnesota, who has a degree in architecture and has been with our firm for five years in an architect apprentice situation. His resume is attached. EFFICIENCY STUDY PROPOSAL Page 2 3. References and /or a list of previous projects worked on which are similar in nature to the requested work, We are currently working with the City of Vadnais Heights for the first project in their proposed City Center. This is a fire station project designed from scratch with a series of meetings . with the fire fighters and city officials. The result is a well - designed and planned f re station with insight into specific needs of this department. Other recent projects: City of White Bear Lake, City Hall Elk River Fire Department Sandstone City Hall and Library Remodeling Sandstone City Fire Department. 4. A description of the work program that will be used to conduct the study including an estimated time table for beginning and completing the project. Our staff will interview each staff member in the Administrative/Finance Department. The goals of the interviews will be to determine ay inefficiencies in the daily tasks of each employee, and inefficiencies caused by inappropriate or inadequate office equipment. We will also use the interviews to determine the most efficient work space and the spacial relationships between staff members. From this information, we will compile a total program and schematic diagrams of the entire department. We will use our in -depth knowledge of the existing facility and analyze alternatives .o implement the program within the current structure. From these alternatives, we would prepare cost estimates for any remodeling work required. The entire department study from the time the interviews are performed to the presentation of alternatives would cover four weeks. The start of staff interviews would begin as soon as this proposal is approved. • • • • • EFFICIENCY STUDY PROPOSAL Page 3 5. An estimate of the cost to conduct the study including estimated billable hours and billable hour rates. Estimated billable cost to conduct the study: Yours truly, Phase I - 40 to 60 hours @ $40. /Hr. = $1,600.00 - $2,400.00 Phase II & III to, be modified according to results of Phase I. Of this proposal meets with your approval, please sign two copies and return one copy to us. Eldon Morrison, AIA Roger Tomten, AIT Agreement for above services for City of Stillwater. 3 RESUME - ROGER TOMTEt Education 1978 - 1984 Associations Experience Projects Bachelor of Sciences, Environmental Design Master of Architecture University of Minnesota, Minneapolis, MN American Insitute of Architects St. Paul Chapter Committee on the Environment Roger has worked as a project designer on facilities of all sizes since joining the firm in 1987. His past experience as a partner in a design -build firm has heightened Roger's awareness to the importance of good communiciation between designer and contractor. A keen interest in energy and environmental issues has led Roger to implement environmental friendly constructon materials and building techniques on his project. Messiah Lutheran Church, Lakeville Lester Prairie Public School Faith Lutheran Church, Forest Lake Zion Lutheran Church, Annandale National Car Rental - Emerald Centre Jamaica Food Mart - Cottage Grove Pepin - Hugunin Residence, Grant Township • • • • • • April 5, 1993 Mr. Charles M. Hooley Mayor City of Stillwater 216 North Fourth Street St. Paul, Minnesota 55082 Dear Mr. Hooley: 500 Pillsbury Center Minneapolis, MN 55402 -1459 612 332 -0001 FAX 612 332 -8361 GrantThornton ti Accountants and Management Consultants The U.S. Member Firm of Grant Thornton International We are pleased to have received your inquiry and request soliciting our proposal to conduct an efficiency study and planning process for the City of Stillwater (City). Grant Thornton considers this an important opportunity to provide our professional management consulting services to the City on an important, thoughtfully appraised matter. This proposal describes our understanding of the project and your objectives, the scope of services you desire, our approach and proposed workplan for effectively completing the pro- ject, the qualifications of the professionals involved, a planned schedule and an estimate of project costs. We believe that you will agree, after your review of our proposal, that we have the required skills and related experiences to successfully complete the project, that our proposal is responsive to the needs you have identified, and that our approach conveys an appropriate, effective methodology for completing the planning project. OUR UNDERSTANDING OF YOUR OBJECTIVES: PROJECT GOAL The City of Stillwater has initiated this study following an assessment of the space problems and issues relating to the adequacy of the present city hall and a commitment to performing City business better. While there are no known community pressures for betterment and improvement at this time, the Mayor, Council and City Coordinator are committed to continuing the management of the City in an efficient, effective manner. You believe that conducting this study at this time should provide the City with alternatives and ideas for improving the efficiency of the City's operating functions -- police, public works, planning, finance, and administration - -and the departments involved. We believe that this identifies and describes the Project Goal. Mr. Charles M. Hooley City of Stillwater April 5, 1993 Page 2 In Mr. Nile Kriesel's Mardh 30th letter, which provided more specificity on our March 8th meeting, he identified the fJllowing outcomes as important to completing this study: 1. complete a descriptive analysis of the paper flows, including flow charting, and an assessment of their efficiencies; 2. complete an analysis of and develop recommendations for current space allocations and utilization, considering department functions and interrelationships; 3. complete an analysis of present office equipment and systems and develop recommendations for improvements; and 4. identify other areas and functions of the City that would benefit from similar analysis. We believe that in identifying these outcomes you have outlined the objectives the City desires for this study. As we discussed, you wart this study to be conducted in three (3) phases, which we have described in the next sectio ri of this proposal: Phase I Phase II Phase III SCOPE AND APPROACH Administration /Finance Department Police Department Public Works Department, which includes the park and recreation function You have asked us to consider each phase as a separate project, with a go -no go decision to be made at the conclusion of a preceding phase. We agree that the completion of Phase I may encourage appropriate modifications in the scope and /or approach to conducting the next phase. Grant Thornton has develop an approach to conducting efficiency studies and process flow analyses that is based on our commitment to Total Quality Management principles. Our approach includes an overall framework and supporting methodology developed through the collective experience of Grant Thornton management consultants and our clients, together with the experiences of quality management leaders in several industries. We have found that each engagement requires a unicue approach -- implying that we must carefully select those elements of the total methodology that apply and incorporate those elements that will best fulfill the Project Goal and objective:, for the City of Stillwater. • • • Mr. Charles M. Hooley City of Stillwater April5, 1993 • Page 3 Prior to commencing any project or study, we also develop the specific project approach by identifying the project goal and objectives, preparing a comprehensive work plan, describing the key components and subjects to be covered, developing the expected work steps involved in the project, and identifying all deliverables. This project approach enables us to carefully plan the engagement, to clearly identify the project tasks, and to use the resultant work plan in controlling our work activities. You will have a means, with this approach, of better understanding and monitoring our effort, as well. • Phase I. Administration /Finance Department The scope of this phase of the engagement is an analysis of the efficiency of the office layout, procedures, office systems /equipment, and paper flows in the Administration /Finance Department. We have developed the approach for the study of this department with three tasks as follows: Project Kick -off Assessment Analysis Each task is explained in more detail in the next sections and pages. Wn Task 1: Project Kick -off Reporting This task, that will effectively initiate the engagement and our work, is important to the overall project, even though it requires a minimum of time. We will meet with you and other mem- bers of the project management team to establish deadlines and meeting schedules, affirm the project goal and objectives, and identify guidelines for our activities and work arrangements. We will assist in communicating with key personnel and informing them of the purpose and scope of this project, as well as enlisting their support. At this time, we will want to ensure that the project's organization and work program are consistent with sound quality management approaches. We will want to obtain and study current plans and possibly budget documents. Your help will also be important to identifying and collecting other essential materials. We will want to • document the current organizational structure, the office layout, and the City's strategic direction in preparation for the assessment and analysis task- -Task 2. Mr. Charles M. Hooley City of Stillwater April5, 1993 Page 4 We will also arrange for progress meetings which we recommend should be conducted monthly during the project. Tasks and Deliverables • Affirm project orkplan • Conduct project "kick -off' meeting to review project objectives and timetable • Document organizational structure and office layout • Clarify City's strategic direction and business goals, critical success factors, and core competences Task 2: Assessment and Analysis The purpose of this task i; to assess the City of Stillwater's current processes, procedures, and office systems /equipment approaches and to identify major areas for improvement. In this task, we will use the following techniques: Facilitated Sessiors - We propose to utilize facilitated sessions as the primary method for collecting information regarding strategies and business processes. Facilitated sessions have also proven to be an excellent technique for evaluating alternatives and gaining consensus on short term improvement opportunities. • Process Modeling - We utilize process modeling as a basic component of our assessment methodology. We will develop process models based on your current business p ractices. We will then utilize them to identify opportunities for short and long term improvement. The process models will also provide the foundation for developing an office systems /equipment automation plan. Using process modeling will enable us to chart and document these business operations, practices, and processes, which we believe exceeds your objective of analyzing paper flows. However, we believe that it is essential to focus first on processes and major operations and then focus on significant paper flows. • Information Assessment - Technology and information will be addressed from three perspectives. First, we will assist in outlining the technology needs of the Department based on the efficiency improvement objective. Second, we will inventory the existing information systems and applications, both computer and non - computer based, to identify where and the extent to which technology is Mr. Charles M. Hooley City of Stillwater April 5, 1993 • Page 5 • • presently used, and then to assess how effective that technology is. Third, we will identify opportunities for adding or expanding technology that could improve operations. Space Allocation and Layout - Following the completion of the above assessments and analyses, we will offer our recommendations for space allocation and layout in the current City Hall, without the specificity of detailed drawings. We believe that it is imperative that the processes and business functions be assessed before space matters are addressed since space matters must depend on the functional recommendations. We will offer our ideas for space needs that might exceed the capacity of the current City Hall. Detailed space analysis is beyond the scope of this study. Tasks and Deliverables Task 3: Reporting The purpose of this task is to report our findings and recommendations for improvements in the operating efficiency of the Administration /Finance Department of the City of Stillwater. Our report will develop our findings based on the assessment and analysis we completed for the business practices and operations of the Department and will present our recommendations for improved efficiencies. Tasks Compile documentation of existing procedures Assess current practices, processes, and work flows Analyze current space layouts and assess future space needs Identify present information and office systems • Develop Critical Success Factor Matrix vs. Business Processes Determine Performance Measures Identify recommendations for short term and long term improvements • Prepare presentation of findings and recommendations Deliverables • Department team awareness • Critical Success Factors • Process efficiency improvement recommendations Mr. Charles M. Hooley City of Stillwater April5, 1993 Page 6 Phase II. Police Department We have not included in this proposal any Phase II work. Following the completion of the Phase I work, we will discuss Phase II, Police Department Efficiency Study, with you. We want you to know of our interest, however, in assisting the City with this next phase if that should be the decision. We will confirm with a subsequent engagement letter the Phase II work you will desire us t undertake. Phase III. Public Works Department We have not included in this proposal any Phase III work. Until the work in Phases I and II are completed, we will discuss Phase III, Public Works Department Efficiency Study, with you. We want you to know of our interest, however, in assisting the City with this next phase if that should be the decision. We will confirm with a subsequent engagement letter the Phase III work you will desire us to undertake. ENGAGEMENT SCHEDULE We have estimated the elapsed time of each task of the project. Task 1 Kick -off 1 week Task 2 As ssment and Analysis 2 -4 weeks Task 3 Rep rang 1 week This schedule is flexible d will vary based on time available from your staff for interviews. As we progress, we will ontinually monitor our performance to schedule and bring to your attention any deviations fr m this estimate. OUR OUALIFICATION AND PROJECT TEAM The project team proposed for this project and described in this section was developed based on four significant factors: The breadth and scope of this project. The specialized and technical skills necessary. The experience in public sector management and planning. • The need for effective facilitation and communication skills. • • • Mr. Charles M. Hooley City of Stillwater April 5, 1993 • Page 7 • • To best serve the needs of the City of Stillwater, we have assembled a team of Grant Thornton personnel experienced in the following: • Local government operations • Efficiency studies and management audits • Office systems planning . Business process re- engineering • Total quality management ' Strategic business planning • Minnesota Quality Award We think this project will best achieve the desired outcomes through a joint effort of the City of Stillwater's Administration /Finance Department and Grant Thornton personnel. The City of Stillwater's participation will include access to personnel for interviews and assisting with process analyses, documentation, and follow -up inquiries. A review of our project organization will illustrate the level of experience Grant Thornton pro- fessionals bring to this project and how we will efficiently work with the City. The following narrative summarizes the role and experience of each key project member. Grant Thornton Proiect Director -- Thomas N. Watson Thomas N. Watson, a Senior Manager, will serve as the Project Director for this project. Mr. Watson heads the Exempt Organizations Management Consulting Practice in our Minneapolis Office. He has extensive experience in education, State and local government, and exempt and business organizations in areas of strategic management, management productivity studies, organizational analysis, management systems and financial management. He has actively managed and participated in Minnesota government, as an employee, a local government elected official, and a management consultant, for over twenty years. Mr. Watson has the following experience that is particularly relevant and will add important value to this project: principal consultant to Minnesota state government on management planning and evaluation projects, including the following examples - completed an organizational review and issues analysis for the Governor's Office and Department of Administration' completed a planning and operations review for the Minnesota Department of Education, completed a performance and operations evaluation for the Minnesota State Board of Investment; Mr. Charles M. Hooley City of Stillwater April5, 1993 Page 8 • principal consultant to local government on management planning, efficiency studies /management audits, and evaluation projects, including the following examples - management improvement study of a shared data processing /computer center, analysis of telecommunications functions for cost and service improvements financial and operations analysis of a health and human services department seeking improved efficiencies and services • principal consu tant to the management of small and medium sized businesses for effecting chang , "turnarounds ", and planned growth; • adjunct professor of finance and accounting and a community faculty member at Metropolitan State University (Graduate Program in Management and Administra- tion), University of St. Thomas (MBA program and Management Center), and the University of Minnesota. Proiect Consultant -- Phili-, D. Kruger Phil Kruger, a managk in Grant Thornton's Minneapolis Management Consulting Department, has "hands on" and extensive management experience in engineering, marketing and manufacturing for the government and commercial sectors. His background also includes strategic planning, total quality programs, operations process reengineering, process value analysis, benchmarking, competitive analyses, training, and strategic cost management. Mr. Kruger has the following experience that is relevant to the project's needs: Completed strategic planning engagements that included a process for determining company missi n, vision, identifying competitive issues, defining functional goals, and determinini performance measure. Completed a strategic information systems planning project that included developing a functional model to define information flows, recommending alternative applications development according to business needs, and preparation of a time - phased plan for implementation. • Assisted a major enterprise in establishing the vision and strategic goals; benchmarking of best practices in back office and distribution operations; implementing be TQM/Operations plan; business process reengineering techniques to improve s • 4 and flexibility, and periodic assessment of performance against plan for contin i ous improvement. • • • Mr. Charles M. Hooley City of Stillwater April 5, 1993 Page 9 Phil has over twenty years experience in industry and management consulting and is a Minnesota Quality Award Examiner. • • Grant Thornton Partner in Charge -- Jack R. Nicolai It is the policy of Grant Thornton that each major engagement be conducted under the direc- tion of a partner level management professional. Jack R. Nicolai, Partner and Department Head of Grant Thornton's Minneapolis Office Management Consulting Department will be the Partner in Charge for this engagement. Mr. Nicolai has more than twenty years of manage- ment consulting in systems and planning for a wide variety of government and business clients. He will be responsible for Grant Thornton's overall involvement in this project and will ensure that the highest quality of service is provided to the City of Stillwater. Detailed resumes of our Project Team are attached to this proposal. Specific refenences will be made available for any projects referred to above. Tom has one reference in Washington County for a related project situation, who you can contact: Charles Swanson County Administrator Washington County PROFESSIONAL FEES: The estimated hours necessary to complete the project in a thorough, professional manner are affected by the scope of work you have identified. Based on our experience, we are prepared to complete this project as proposed in this proposal for professional fees the should not exceed $12,500. Our professional fees are based on the hours budgeted to complete each task and the project extended at our proposed hourly rates. We are also reimbursed for the project expenses incurred on your behalf such as mileage, report production, and certain clerical services. We seek every opportunity throughout a project such as this to use your personnel and services, where that is appropriate, which also reduces our out -of- pocket expenses. It is our practice to submit our billings monthly. We appreciate receiving your payment within ten working days thereafter. Due to the timing of this project, we are prepared to start immediately. However, in the event the City will not make its decision immediately, this proposal will remain in effect for sixty days. Mr. Charles M. Hooley City of Stillwater April5, 1993 Page 10 This proposal includes only those services specifically described in this letter. Consistent with our normal policy, our liability under the terms of this engagement, if any, shall not exceed the amount of fees collected for our services. We fully recognize the clallenges and opportunities involved, the effect of our work for the City of Stillwater, and the importance of our having the requisite capabilities and related experiences to successfully complete this project. Please address any questions about our proposal to Thomas N. Watson, who can be contacted at (612) 332 -0001 in our Minneapolis office. We are anxious to commence this project immediately. Very truly yours, ��- 51 � 's } e e L GrantThornton * * * * * * * * * * * * * If you agree with and accept this letter, please sign and date both copies, return one to us, and retain one copy for your files. The foregoing letter fully describes the services rendered, and we accept your proposal. City of Stillwater Mr. Charles M. Hooley Date Mayor • • • • • • TO: Mayor and City Council FR: City Coordinator DA: April 2, 1993 RE: RETIREMENT OF RICHARD ULRICH Richard Ulrich has decided to retire from City employment due to a work related disability. Mr. Ulrich is entitled to receive severance pay in the amount of $1,495.69 (1/2 of his unused sick leave). The City Council should pass a resolution accepting Mr. Ulrich's retirement and approving his severance pay. The City Council should also pass a resolution recognizing him for his years of service with the Stillwater Police Department. The resolutions accompany this memo. MEMORANDUM Attest: RETIREMENT AND APPROVING SEVERANCE PAY FOR RICHARD ULRICH, PATROL vr i. rat. BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the retirement of Richard Ulrich, Patrol Officer, is hereby approved and that the sum of $1,495.69 shall be paid for severance pay. city clerk RESOLUTION NO. 93- Adopted by Council thisl6th day of April 1993. Mayor • • • • Attest: • City Clerk • RESOLUTION NO. 93- COMMENDING RICHARD ULRICH BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that for his faithful service to the Stillwater Police Department as a Patrol Officer, Richard Ulrich, be, and he is hereby commended; that recognition be given to the fact that for the period of 11 -1/2 years he has been employed by the City, the said Richard Ulrich has served the City faithfully, efficiently and courteously. The Council regrets that Officer Ulrich is retiring, but extends to him its best wishes for the future. BE IT ruttLatac RESOLVED, that the City Clerk be, and she is hereby authorized and directed to spread this resolution upon the official record of proceedings of the Council and to deliver a certified copy thereof to the said Richard Ulrich Adopted by Council this 6th day of April 1993. Mayor Printed on Recycled Pepsi April 2, 1993 PUBLIC WORKS DEPARTMENT PARKS • HIGHWAYS • FACIUTIES 11660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082 -9573 612- 439 -6058 Facsimile Machine 612 - 430 -0472 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: County State Aid Highway 5 (CSAH 5) Speed Limits Dear Mayor and Council: This letter is to request your support for MNDOT performing a new speed study for CSAH 5 from Trunk Highway 36 to Trunk Highway 96. MNDOT is the responsible agency for determining speed limits on our County roads. The last time speed limits on CSAH 5 were reviewed was in a 1987 speed study. We are recommending that the speed limits be reviewed by MNDOT this year. This would allow any changes to occur before the new High School opens. We ask for your concurrence in requesting a new speed study. We will keep you informed on any developments in this matter. Thank you for your time in considering this request. Sincerely, DJT:slj Donal a J. Theisen, Deputy Director Technical and Administrative Services WASHINGTON COUNTY cc: Mr. Wally Abrahamson, County Commissioner EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION Donald C. Wismewski, P.E. Director Public Works /County Engineer John P. Perkovich, Deputy Director Operations Division Donald J. Theisen, P.E., Deputy Director Technical & Administrative Division Richard D. Herold, Design /Construction Engineer Edward Kepler, Facilities Operations Manager COUNCIL REQUEST ITEM DEPARTMENT _/' 44121n MEETING DATE • t DESCRIPTIQN OF REQUEST (Briefly outline what the request is) la ,7 _fil<Z1Z--- ,C24 '116.6Ziefe) 41 /FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) ADDITIONAL INFORMATION ATTACHED YES - NO ALL COUNCIL REQUEST ITEYIS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WCRJKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED CCUNCIL MEETING IN R ;ER TO BE PLACED IN THE CCUNCIL MA':ERIAL PACKET. SUBMITTED BY /��,141 DATE ?--/ "7 From the Desk of 4-1J(lJ TE-iZtrE. 11'1 - rri 132_ !ZS torko K you, sT c_i__A,Jar aIZ / - i-o -1 e / T7c Curnnll5�rar ArC.i11. % ��� L. 6L,rc)2 -11Stic /41 17-f dvi / S6 x i E i i s rc 1z- / c_ n C. S6-1 t Ty 1 3 P f 2i t_ 3 a q A S T i f l A y S ! I = Two Comm ' S fi Community Development, tillwater, Minnesota ,Fi Immo • • Please Check the Events You Plan to Attend • Friday. April 23. 1993 REGISTRATION FORM Workshop for Heritage Preservation Commissions April 23 -24, 1993 Minnesota History Center Name sTLL.(� i PiLz s6 T lU ( U"vn rvt l 5 S d I/ Address Organization Daytime Phone Registration Deadline: Monday, April 19, 1993 Note: Please use a separate registration form for each person. Photocopy this form for multiple use. 9:30 a.m. Historic Preservation and Main Street: An Overview 11:00 a.m. Design Considerations and Preservation Issues (Part I) 12:30 p.m. Luncheon 1:15 p.m. Luncheon Address: Constance Beaumont 2:00 p.m. Concurrent Sessions (Check One) X 1. Design Considerations and Preservation Issues (Part II) 2. Certified Local Government Grants Administration 3:45 p.m. Bus and Walking Tour of St. Paul 5:30 p.m. Reception and History Center Tours (over) Saturday. April 24, 1993 9:00 a.m. Opening Session: Thomas Gillaspy 10:15 a.m. Meet Minnesota's Heritage Preservation Commissions 12:00 p.m. Luncheon 1:15 p.m. Concurrent Sessions (Check One) 1. nderstanding Your Community 2. eating With Controversy in Preservation 2:40 p.m. Concurrent Sessions (Check One) 1. Building Preservation Into Local Planning 2. Going Beyond the Ordinance 3:50 p.m. Identifying the Issues -- A Plan for Minnesota's Resources Registration Fee for Friday's Sessions (includes lunch) $15 5 Registration Fee for Friday's Tours and Reception $5 Registration Fee for Saturday's Sessions (includes lunch) $15 1 4 C M'chele Decker Minnesota Historical Society 345 Kellogg Boulevard West St, Paul, MN 55102 -1906 For further information call Michael Koop at (612) 296 -5434. TOTAL ENCLOSED $ 4 a Registration deadline is Monday, April 19, 1993. Please return this form and check payable to the Minnesota Historical Society to: • • • • • LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 93 -53 American Payment Centers ATEC Associates A T & T Blevins Concession Supply Board Water Commissioners Bodlovick, Ann M. Bryan Rock Products Capitol Communications Community Volunteer Service Croixland Excavating Deblon, Diane Desch, Mark & Gloria Desch, Mark & Gloria Dorsey & Whitney Ecolab Pest Elimination Equipment Supply, Inc. Fire Guard Sprinkler Service Fred's Tire Service Friden - Neopost Friden - Neopost Frito -Lay Fritz Candy Company Geo. Siegfried Construction Glaser, Paul Government Finance Officers Greeder Electric Home Decorating Center Ice Skating Institute of America I. S. D. #834 International Fire Code Inst. Intoximeters, Inc. Jay Bros. Inc. Junker Recycling Kimble, Jay Kolliner's Lacal Equipment Lind, Leslie & Gladys Magnuson, David M. W. C. C. Metz Baking Middle St. Croix Watershed Midwest Vending Wholesale Mn. Cellular One 3 M Company Mn. P.E.L.R.A. Mn. Society CPA'S MTI Distributing Company Northern States Power Company Northern States Power Company Nordic Truck Parts Company Nordquist, Richard Payment Box -Cub Foods $ 75.00 Environmental Services 911.70 Interstate Calls 2.03 Concession Supplies 57.70 WAC Charges 7,623.00 Reimburse - Expenses 94.21 Crushed Rock 32.66 Service AGreement 408.00 April Payment 2,518.25 Hauling Salt 392.00 Health Insurance 219.23 Parking Lease /Mte. 742.30 1992 TIF Payment 13,916.53 Legal Services 382.50 Pest Control 218.33 Repairs- Library 1,156.40 210' Pipe- Street Signs 380.21 Tire Repairs 43.83 Ink Cartridges 31.62 Equipment Rental 281.16 Concession Supplies 43.12 Concession Supplies 392.85 Remove Christmas Lights 292.50 Boiler Engineer 200.00 Book 42.95 Electrical Work -Arena 3,200.00 Paint 19.65 Test Forms /Display 112.68 TIF Collections 1992 85,212.84 Membership 30.00 Mouth Pieces 159.75 Rip Rap /Filter /Truck Rent 5,481.50 Recycling -March 8,167.50 Reimburse- Expenses 12.75 Clothing Allowance - Swanson 410.97 Parts - Sweeper 2,224.36 Land Purchase 927.00 Legal Services 10,433.75 SAC Charges -March 8,043.75 Concession Supplies 89.96 Joint Powers Agreement 1,387.84 Concession Supplies 406.60 Mobile Phones 43.94 Letters for Street Signs 235.15 1993 Renewal Dues 31.24 Annual Dues - Deblon 95.00 2 Ball Joints 63.86 Energy Charge 11,633.57 Street Lighting 10,117.16 Brake Parts 268.04 Reimburse- License Fee 30.00 Northern Hydraulics Northtown Heating & Cooling Northwester Tire & Battery Prudent Publishing Public Safety Equipment Rip & Squads R. L. Polk & Company Robert C. Vogel & Associates Routson Motors Shiely Company Short Elliott Hendrickson Stafford, R. H. Washington County Treasurer Stillwater Motors Suburban Propane Terwedo, Ann Tower Asphalt Treadway Graphics United Building Centers Van Paper Company West Publishing Company Youth Service Bureau MANUAL CHECKS -MARCH Blue Cross /Blue Shield Cub Food Cub Foods Davis, Norman Dielentheis, Jack Fleet Farm Franklin International Institute Hopkins, City of Junker Sanitation Service Kabis, C. J. Madcapper Mn. Department Revenue Mn. Pollution Control. Agency North American Life Insurance Postmaster Simms, Grover and Rardall Tigue Stafford, R. H. Washington County Treasurer Stillwater, City of Tubby Lohmer Travel United Products Corporation ADDENDUM TO BILLS Capitol Communications Hogberg Decorating Mn. Cellular One Mn. Correctional Facility 2 Tarps Refund Permit #5371 Tire /Tube Christmas Cards Calibrate 6 Radars Supplies City Directories Services Repair Steering Sand Engineering 1990 Census Data 4 Gaskets Propane Reimburse - Overnight Mail Blacktop DARE Caps Supplies 3 Cases Towels 93 Mn. Session Laws April Payment Health Insurance 3,004.46 Fruit Basket 17.03 Concession Supplies 57.15 Appraiser Fee 452.30 Appraiser Fee 452.30 Duct Tape 47.77 2 Classic Day Planners 137.81 Municipals Spring Banquet 138.00 March Payment 71,190.12 Appraiser Fee 452.30 NSF Check - Zastrow 30.00 Sales Tax - February 11,098.61 Emissions Tests - 11 88.00 Health Insurance - Johnson 120.00 Postage for Meter 1,000.00 Balance of Condemnation Award Record Cases Reimburse Petty Cash Airfare - Hooley /Moore 20 Rolls Tar Paper 22.98 55.50 230.57 107.84 120.00 1,670.45 736.20 300.00 100.00 160.57 5,755.72 21.30 6.09 241.94 9.95 510.19 42.50 213.04 107.83 130.46 5,154.75 10,500.00 54.00 120.81 993.00 308.85 2 Radios /Qtrly. Mte. 1,541.70 Paint /Paper Mayors Office 415.00 Mobile Phone 10.60 Printing 254.86 • a ii N. W. Tire & Battery • P. O. S. T. Rainbow Supply Sargent - Sowell Company Short Elliott Hendrickson Short Elliott Hendrickson Short Elliott Hendrickson Stafford, R. H. Washington County Treasurer Stillwater Towing Swanson, Douglas Thompson Hardware Company Tower Asphalt, Inc. U. S. West Communications Valley Agencies Valley Trophy Center • • Adopted by the Council this 6th day of April, 1993. APPROVED FOR PAYMENT Rim Change Renew 6 Licenses Post it Pads Floor Covering Engineering - 1992 Engineering Engineering Tabs - Squads Tow Forfeiture Vehicle Reimburse Lunch Supplies Payment No. 5 /Blacktop Telephone Service Employee Blanket Bond Engrave Plate 10.00 75.00 443.52 303.53 10,751.77 10,488.51 6,826.18 16.50 40.00 13.79 28.48 5,442.88 1,622.34 116.10 4.20 • • • LYLE J. ECKBERG JAMES F. LAMMERS ROBERT G. BRIGGS PAUL A. WOLFF MARK J. VIERLING GREGORY G. GALLER KEVIN K. SHOEBERG THOMAS J. WEIDNER SUSAN D. OLSON LAW OFFICES OF ECKBERG, LAMMERS, BRIGGS, WOLFF 8c VIERLING 1835 NORTHWESTERN AVENUE City of Stillwater 216 North Fourth Street Stillwater, MN 55355 Dear Sirs: JFL:dmr Enclosure STILLWATER, MINNESOTA 55082 March 24, 1993 In Re: J.L.H., Inc., d /b /a John's Bar v. Miller Excavating, Inc. et al. Very truly yours, Jame /F. Lammers (612) 439 -2878 FAX (612) 439 -2923 Enclosed herewith and served upon you, please find a Summons and Complaint regarding the above - entitled matter. Please be advised that you have twenty days in which to answer this complaint. Should you or your representative have any questions, please do not hesitate to contact me. STATE OF MINNESOTA COUNTY OF WASHINGTON J.L.H., Inc., a Minnesota corporation, d /b/a John's Bar, Plaintiff, v s. T Miller Excavating, Inc., a Minnesota core ration; Johnson Brothers Construction, Inc., a Minnesot corporation; and The City of Stillwater, a municipal core ration, Defend THE STATE OF MINNESOTA TO THE ABOVE -NAMED DEFENDANTS: YOU ARE HEREBY SUMMONED and required to answer the Complaint of the Plaintiff in the above - entitled action, a copy of which is hereto a ftached and herewith served upon you, and to serve a copy of your An offices in the City of Stillwater, County of Washington, State of Minnesota within twenty (20) days after the service of this Summons upon you, exclusive of the date of such service. If you fail to serve your Answer nts. IN DISTRICT COURT CIVIL DIVISION TENTH JUDICIAL DISTRICT Court File No. SUMMONS wer to said Complaint on the subscribers at their to said Complaint within the time aforesaid, the Plaintiffs in this action will take judgment against you for relief demanded in the Complaint. Dated this , day of /fit �. ,,, '‹ , 1993. ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLI es F. hers (#59730) omas J. Weidner ( #208395) Att rneys for Plaintiff 1835 Northwestern Avenue Stillwater, Minnesota 55082 (612) 439 -2878 • • • STATE OF MINNESOTA COUNTY OF WASHINGTON J.L.H., Inc., a Minnesota corporation, d /b /a John's Bar, vs. Plaintiff, COMPLAINT Miller Excavating, Inc., a Minnesota corporation; Johnson Bros. Corporation, Inc., a Minnesota corporation; and The City of Stillwater, a municipal corporation, Defendants. TO: THE ABOVE -NAMED DEFENDANTS • Comes now the Plaintiff, which for its causes of action states and alleges as follows: IN DISTRICT COURT CIVIL DIVISION TENTH JUDICIAL DISTRICT Court File No. I. Plaintiff is a Minnesota corporation with its registered office at 302 South Main Street in Stillwater, Minnesota. II. Plaintiff at all times relevant herein has been owned and managed by Robert and Linda Hinz since 1963. III. Defendant Johnson Bros. Corporation is a Minnesota corporation with its registered office at South Highway 22, Junction of Highway 12 and 22, P.O. Box 1002, Litchfield, Minnesota 55355. Defendant Johnson Bros. Corporation was first incorporated on March 31, 1959. IV. Defendant Miller Excavating, Inc., is a Minnesota corporation with its registered office at 3636 Stage Coach Trail North, Stillwater, Minnesota 55082. Defendant Miller Excavating, Inc. was incorporated on May 17, 1968 and Peter J. Miller is the C.E.O. V. In June of 1991, a major road construction and renovation project was commenced by the Defendant City of Stillwater in the downtown area of ktillwater. Said construction project continued into July of 1992. VI. Defendant City of Stillwater contracted with Defendant Johnson Bros. Corporation for the reconstruction of the roads and sidewalks and completion of various other public improvements in downtown Stillwater. VII. Defendant Johnson Bros. Corporation contracted with Defendant Miller :Excavating, Inc. for the digging and removal of certain downtown idewalks and roads. VIII. Plainti f's own building is located at 302 South Main Street on the co ner of South Main Street and Olive Street in downtown Stillwater, which was at or near the center of the entire construction zone. 2 • IX. Part of the construction project included removal of the sidewalks on the east and north sides of Plaintiff's building and excavation of the sub - surface support soil. Such removal was to facilitate the installation of new underground fire stubs and water lines, filling of window wells, and for upgrading the sidewalk. X. Part of the construction project was the removal of Plaintiff's parking lot for the installation of new power lines and construction along Olive Street. XI. Part of the construction project was the removal and replacement of South Main Street to the east of Plaintiff's III building and Olive Street to the north of Plaintiff's building. XII. As a direct and proximate result of the above - mentioned construction project, Plaintiff's building suffered extensive structural and cosmetic damages. COUNT ONE XIII. Plaintiff realleges and asserts paragraphs I through XII. XIV. Defendant Johnson Bros. Corporation was hired by Defendant City of Stillwater to remove and replace the road and sidewalk along South Main Street running along the front of Plaintiff's building. Defendant Johnson Bros. Corporation owed a • duty of reasonable care to Plaintiff to ensure that Plaintiff's building was not damaged during the construction process. XV. As a direct and proximate result of the excavation of the Main Street sidewalk, the removal of supporting subsurface materials, and the installation of fire stubs into the foundation of Plaintiff's building, the front door and supporting frame on Plaintiff's building has settled. Such settling has been the result of negligent and inadequate repacking of the support soil and has caused Plaintiff's front door to be difficult to open and impossible to be totally closed. XVI. The problems with Plaintiff's door continue to worsen as the ground in front of Plaintiff's building continues to settle. Defendant Johnson Bros. Corporation paid to have the door temporarily raise on July 22, 1991, but has refused to permanently fix the door. S'nce July 22, 1991, the door has steadily become more difficult to open and close. Plaintiff has advised Defendant Johnson Bros. Corporation of this fact on several occasions, but no adequate offer of assistance has been forthcoming. Based on estimates, it i4 believed that the repair of the door and supporting struc ure, including the reinforcement of the sub- surface support t prevent further sinking, will cost in excess of $2,000.00. 4 • • • • • COUNT TWO XVII. Plaintiff realleges and asserts paragraphs I through XVI. XVIII. Defendant Miller Excavating, Inc. was hired by Defendant Johnson Bros. Corporation for the removal of sidewalks and sub- surface material adjacent to Plaintiff's building on South Main and Olive Streets. Defendant Miller Excavating, Inc. owed a duty of reasonable care to Plaintiff to ensure that Plaintiff's building was not damaged during the excavation process. XIX. As a direct and proximate result of the negligent and careless use of a backhoe and other construction equipment by the employees and agents of Defendant Miller Excavating, Inc., the north side of Plaintiff's building was severely damaged. This damage was the result of the employees and agents of Defendant Miller Excavating, Inc. continuously running into the Plaintiff's building with the construction equipment. XX. As a result of the negligence of Defendant Miller Excavating, Inc., the north side of Plaintiffs' building needs extensive work to repair structural cracks, scrapes in the paint, wood damage, and damage to the stucco. Based on estimates, it is believed that such repair work will cost in excess of $4,200.00. COUNT THREE XXI. Plaintiff realleges and asserts paragraphs I through XX. XXII. Defendants Miller Excavating, Inc. and Johnson Bros. Corporation both owed a duty of reasonable care to Plaintiffs to ensure that the geeral use and operation of heavy equipment in the construction zone Defends Corporation negli did not damage Plaintiff's building. XXIII. is Miller Excavating, Inc. and Johnson Bros. g ently operated heavy equipment too close to Plaintiff's building in a manner which caused heavy shaking and vibrating of Plai building. XXIV. As a d and proximate result of the negligent handling of heavy quipment by Defendants Johnson Bros. Corporation and Miller Excavating, Inc., the north and west exterior walls of Plaintiff's building have suffered extensive structural damage. Included in such damage has been the opening of a crack over ten feet long and 1/2 inch wide on the west wall of Plaintiff's building. XXV. In order to remedy the crack in Plaintiff's wall, extensive repair work will need to be done. Based on estimates, it is believed that such repairs will cost in excess of $3,000.00. 6 • • • above. COUNT FOUR XXVI. Plaintiff realleges and asserts paragraphs I through XXV XXVII. As a direct and proximate result of the negligence of Defendants Miller Excavating, Inc., Johnson Bros. Corporation, and the City of Stillwater, Plaintiff's foundation has suffered extensive damage. XXVIII. In order to facilitate the replacement of the Olive Street sidewalk and the filling of window wells in Plaintiff's foundation, Defendant Johnson Bros. Corporation or Defendant Miller Excavation, Inc. dug a trench over five feet deep adjacent to Plaintiff's foundation. The digging of said trench occurred in June of 1991 and caused extensive damage to Plaintiff's limestone foundation. XXIX. It was the decision and choice of Defendant Johnson Bros. Corporation and /or Defendant City of Stillwater to fill Plaintiff's window wells. No such action was requested by Plaintiff. XXX. Defendant Johnson Bros. Corporation was informed of the fragile nature of Plaintiff's limestone foundation by Plaintiff, but proceeded to conduct the excavation in a negligent manner and allowed Plaintiff's foundation to be exposed to the elements for extended periods of time. XXXI. On July 11, 1992, Plaintiff discovered that during the prior day's rainfalls, over six inches of water had flowed through new holes in the f of Plaintiff's building and settled in the basement. Plaintiff had not experienced such problems in the past. XXXII. Upon information and belief, the above mentioned foundation problems were caused by negligent excavation conducted along the north wall of Plaintiff's building by Defendant Johnson Bros. Corporation or Miller Excavation, Inc. XXXIII. On July 30, 1991, Defendant Johnson Corporation proceeded to dig along Plaintiff's north foundation wall to remedy the damage it had caused. After digging to the bottom of the foundation, employees or agents of Defendant Johnson Bros. Corporation condu ted spot paint brush application of Hans Roof Tile and poly in n attempt to prevent future water run -off into Plaintiff's building. XXXIV. The application of Gibson Hans Roof Tile and poly was an inadequate solution to the foundation problems that Defendant Johnson Bros. Corporation or Miller Excavation, Inc. had caused. 8 • • • • • • XXXV. Plaintiff expressly stated its objections to the corrective measures described above in Paragraphs XXXIII and XXXIV to both Defendant Johnson Bros. Corporation and officials of Defendant City of Stillwater. Plaintiff's objections and suggestions were ignored and Defendant Johnson Bros. Corporation continued the negligent means of repairing the holes in Plaintiff's foundation. XXXVI. On August 2, 1991, after the completion of Defendant Johnson Bros. Corporation attempted correction of the problem, Plaintiff once again discovered standing water in the basement. XXXIII. To the best of Plaintiff's knowledge, its building had never experienced water problems in its basement prior to the commencement of the above described public improvement project. XXXVIII. Defendant City of Stillwater and Defendant Johnson Bros. Corporation assured Plaintiff that once the new sidewalks along Main Street and Olive Street were in place, there would be no more run -off into Plaintiff's basement. XXXIX. Plaintiff notified the Defendants of its disagreement with the Defendants' assurances and demanded that the foundation be dug out again and fixed in a proper fashion. Defendants refused Plaintiff's demands and proceeded to complete the sidewalk on September 9, 1991. XL. On September 9 and 13, 1991, it once again rained. Both times water settled in Plaintiff's basement. XLI. Plaintif's basement has been wet on a continual basis since the neglignt excavation and corrective measures taken by Defendant Johnson Bros. Corporation on July 30, 1992. Upon information and belief, such dampness is caused by Defendant Johnson Bros. Co poration's use of improper materials for the attempted repair Of Plaintiff's foundation and the covering of the repairs with plastic sheets. Said plastic sheets only serve the purpose of holding water against Plaintiff's limestone foundation. Such dampness causes Plaintiff's basement to be musty and will cause an increased rate of structural breakdown of Plaintiff's foundation. XLII. The repairs necessary to fix Plaintiffs' foundation will include the removal of over 55 feet of sidewalk on the north side of Plaintiff's building, retrenching the sub -soil to the bottom of the foundation, patching of the foundation, and proper sealing of the foundation. Based on estimates, it is believed that these measures will cos in excess of $13,000.00. COUNT FIVE XLIII. Plaintiff realleges and asserts paragraphs I through XLII above. 10 • • • XLIV. Defendant City of Stillwater contracted with Defendants Johnson Bros. Corporation and Miller Excavating, Inc. for the public improvement project discussed above. XLV. Based on prevailing legal principles, municipalities are liable for the negligent actions of their contractors. XLVI. Defendant City of Stillwater is liable for the full amount of damages suffered by Plaintiff in relation to the construction activities discussed in paragraphs I through XLII above. follows: WHEREFORE, Plaintiff demands judgment of the Court as 1. Entering judgment against all three Defendants above listed in joint and several liability in the amount of $22,000.00 and in favor of the Plaintiffs. 2. For such other and further relief to the Plaintiff as to the Court may seem just, fair and equitable. Dated this ;2 day of /19/4,,X ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLI By 11 ■ , 1993. s F. Lamme s/(#59730) mas J. Weidner (#208395) Attorfiey for Plaintiff 1835 Northwestern Avenue Stillwater, MN 55082 (612) 439 -2878 Pursuant to Minn. Stat. S549.21, the party or parties represented by the undersigned attorneys acknowledge(s) that costs, disbursements, and reasonable attorney and witness fees may be awarded to the opposing party or parties for actions in bad faith; the assertion of a claim or a defense that is frivolous and that is costly to the other party; the assertion of an unfounded position solely to elay the ordinary course of the proceedings or to harass; or the ommission of a fraud upon the Court. Dated this 7) .(2 day of - < <. J , 1993. - ACKNOWLEDGEMENT ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLIN ByL--_ / = ` z J ,F ammers 0 omas a. Weidner (#208395) A orney for Plaintiff 1835 Northwestern Avenue Stillwater, MN 55082 (612) 439 -2878 12 • CLAIM AGAINST CITY OF STILLWATER • NAME OF CLAIMANT �- � lc, J We / S c- • • ADDRESS / / F c. ,� WHEN DID EVENT OCCUR? WHERE DID EVENT OCCUR? 7 t ro A 2 - 77 — y' 3 DATE 5 [.f/c dr !Y/ r04 rd y — aKc m /c PHONE N0. / ° WHAT HAPPENED? \41/ e l y u re // Frd,,, fl 74ruo/ cc/ /r F+ vpa,- 4z..ti „ WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? ir y , , m 7 1 1 1/ FN„ y , STATE THE NATURE / OF THE DAMAGE AND THE COSTS ASSOCIATED //Q , cU C-05 / 5 Le N A_ l? G/ , Ya NAME OF PERSON MAKING REPAIR; OR GIVING CARE , ' .r„ A man a « SIGNATURE - a�a2s cfawra57Ec You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. • • 0 • • • M E M O TO: MAYOR AND COUNCIL FROM: MARY LOU JOHNSON, CITY CLERK DATE: MARCH 31, 1993 SUBJECT: RATIFICATION OF COUNCIL POLLS MARCH 10 & 19, 1993 Two polls were made of the Council regarding the following: March 10, 1993: City Coordinator Kriesel conducted a telephone poll of the City Council whether to purchase materials and supplies for the remodeling of the Mayor's Office at an estimated cost of $800 to $1,000. All in favor. March 19, 1993: Finance Director Deblon conducted a telephone poll of the City Council regarding whether the City should take over the tax court case for INCSTAR's assessment appeal and engage Arlin Waelti to assist the City Attorney in defending the City's position. Ayes - 4; Nays - 0; Councilmember Funke - unavailable. • • Giesen Construction, Inc. General Contractor 3550 Lexington Ave. N., Suite 100 St. Paul, Mn. 55126 Kraus - Anderson Construction Co. General Contractor 5300 39th Ave. So. Minneapolis, Mn. 55417 New Mech Companies, Inc. 1633 Eustis St. Lauderdale, Mn. 55108 APPLICATIONS April 6, 1993 Contractor's Licenses Renewal Renewal Fire Protection Systems Renewal Geo. W. Olson Construction Co. General Contractor 1902 So. Greeley St., Box 20 Stillwater, Mn. 55082 Paulsen Excavatng, Inc. Excavators New 13840 90th St. So. Hastings, Mn. 55033 Renewal Vanderhoff, Inc. Excavators Renewal 2389 Geneva Ave. III Oakdale, Mn. 55128 1 • • March 24, 1993 Mayer and City Council City of Stillwater 216 North Fou;Lh Street Stillwater, MN 55082 Dear Mayor and Council Members: At Monday evening's Park and Recreation Board meeting, the proposal of the St. Croix Boat and Packet Company was referred to the Board for discussion. The Board respectfully requests that the City Council delay any action regarding the final management structure of Lily Lake Ice Arena until the Parks and Recreation Board completes its study of other ice arenas and their management structures. Mike Polehna of our Board has agreed to conduct that study and report back to the Board. The Board would then forward to the Council its recommendation upon completion of the study. Please call me if you have ny questions. S i.ncerel David G. Junker Chairman Parks and Recreation Board DGJ /ss • • March 24, 1993 Mayo; and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor and Council Members: The Stillwater Parks and Recreation Board, after much discussion, has decided on the need to ernhark on a S t i l l w a t e r Parks and Recreation Planning process. The pressures of growth and development, the increasing demand on the existing facilities, and lack of a clear direction for the future of the parks and recreation system of Stillwater has led us to the conclusion that this Board, in cooperation with the City Council and citizens, needs to develop a comprehensive Parks and Recreation Plan. Therefore, the Park and Recreation Board is requesting that the Stillwater City Council concur with this decision and direct City Staff to put together a program of work and estimated budget of what such a program would cost. Once that has been prepared, the Parks and Recreation Board requests a workshop with the City Council to seek their support in moving forward. Please fee] free to call me if you have any questions regarding this request. Sincerely yours, David G. Juriker.. Chairman Parks and Recreation Board DGJ /ss 1 • Marcn �embers of �ity Council am writing this letter to lodge a complaint about Junker Sanitation Service. This last week when I returned home n-om work there was a tag on our garbage saying that it was nct picked uo because the lid was open. |he lid was not open neitner when I left in the morning or when I came home that evening. I ca�ie� Junkers and they were completely unaccomadating and rude on the phone saying that if they say the lid wasn't closed it wasn't closed and they refused to pick It up. I talked to the city coordinator and he called them and tried to help but they told him they refused to go back and pick up the garbage. I am outraged that we as residents of this city have to put up with service like this. We are also customers and deserve to be treated with some degree of reasonability. We have paid for the service and were in compliance with their regulations and yet we still did not have our garbage picked up. What recourse do we have if we say we were in compliance and they say we weren't? Apparently none, and that is not an acceptable situation. We are residents of this city, we pay our taxes etc., and we h the right to expect that our garbage will be picked up under reasonable circumstances. We also have the right to expect tnat you the city council will be responsive to the needs of its resi- dents in contracting with a company that will provide us with a reliable service. If Junkers cannot do that then you ought to consider another sanitation service or allow us the choice of choosing a company that is more customer friendly. We should not be in the situation that one company has an monopoly over the en- tire city, delivering its services only on their terms and not responding to our needs. Sincerely • d ( ^�4 1/46=.#0. ^,, =="^ `~,- ^/�^ ��r^ ��x�'ip �-e~~/ ^ �� x ��� • • • MARCH 10, 1993 DEAR COUNCILMAN: THIS I5 TO INFORM YOU THAT AS A HOME OWNER ON ANDERSON STREET, I AM AGAINST PUTTING IN SIDEWALKS FOR THE JR. HIGH SCHOOL STUDENTS. ANDERSON STREET IS ONLY THREE BLOCKS LONG AND IS CLOSED ON THE WEST END. NO KIDS WILL USE ANDERSON STREET ON THE WAY TO SCHOOL. CHURCHILL IS THE MAIN STREET IN THIS PART OF TOWN. ANOTHER REASON IS THAT OF THE 20 HOMES PEOPLE. MOST OF THE LOTS ARE 100 FEET BE EXTREMELY HIGH TO PEOPLE ON A FIXED THIS STREET HAS BEEN THIS WAY IN THE 35 AND NO HURRY TO BE PLOWED IN THE WINTER VOTE "NO" ON ANDERSON STREET SIDEWALKS CONSIDERATION. WILLIAM MC KNIGHT 705 W. ANDERSON ST. r • i 11.-1 ON THE THREE BLOCKS, 9 ARE RETIRED OR MORE. THE PER FOOT COST COULD INCOME. YEARS I'VE LIVED ON IT. NO SIDEWALKS . WE LIKE IT IN IT'S NATURAL OLD LOOK. . THANKING YOU IN ADVANCE FOR YOUR �‘ NNES�1r Minnesota Department of Transportation 0, . � 2 `(- -f Metropolitan District 3 XI a Transportation Building ti _ s � St. Paul, Minnesota 55155 r OF TaP Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 • March 25, 1993 Mr. Steve Russell Community Development Director City of Stillwater 216 North Fourth Stillwater, Minnesota 55082 Dear Mr. Russell: SUBJECT: Status of St. Croix River Valley Bridge Project Oakdale Office Reply to 779 -1174 Telephone No. Following the December 29, 1992 build decision for the new river crossing, MnDOT has been actively working towards completing the Final EIS. The build decision involves the construction of a new 4 -lane bridge on the South Corridor - Northern Alignment, the T.H. 95 and T.H. 36 interchange and T.H. 36 corridor improvements. The Final EIS process includes responding to all substantive comments received on the Draft EIS and will describe all mitigation measures that will be incorporated into the project to minimize the environmental, social and economic impacts of the project. Before Mn /DOT can proceed with Detail Design, Right -of -Way acquisition and letting of Design Contracts, a Federal Record of Decision = must be made on the Final EIS. The Record of Decision gives the location and environmental . approvals from . the Federal Highway Administration (FHWA) for this project. Currently, there are two projects in the Mn /DOT program to build the St. Croix Valley river crossing and upgrade T.H. 36. The river crossing is scheduled for a June 1995 construction letting at a cost of $55 million. The upgrading of T.H. 36 includes an interchange at T.H. 95, frontage roads on both sides of T.H. 36 from T.H. 95 to T.H. 5 and improving the signalized intersections along T.H. 36. This project is scheduled for a June 1996 construction letting at a cost of $14 million. The proposed ultimate freeway section on T.H. 36 has not been scheduled. The decision on when to build it will be deferred until traffic volumes, safety concerns, funding availability and local consent would warrent the need. Mr. Steve Russell March 25, 1993 Page two In order to meet the above letting dates, the following schedule is proposed: Final EIS Completion June 1993 Federal Record of Decision September 1993 Start Right of Way Acquisition October 1993 Start Bridge and Road Design October 1993 Start River Bridge Construction August 1995 Start T.H. 95 Interchange d Frontage Roads August 1996 Should you have any comment, or questions about the status of the project please feel free to call. Sincerely, #0. Mark D. Benson Preliminary Design Engineer ■ • • • �,�NES Nop Minnesota • e 2 Department of Transportation 1 Transportation Building 1 395 John Ireland Boulevard of Tftgf° Saint Paul, Minnesota 55155 March 31, 1993 The Honorable Charles Hooley Mayor City of Stillwater City Hall 216 North Fourth Stillwater Minnesota, Minnesota 55082 Dear Mayor Hooley, [e' Commissioner Denn has asked me to respond to your letter of March 3, 1993, expressing concern over the transition of the Project Manager on the Stillwater Bridge Project. We agree with your affirmation of the attributes that Mr. Lewis brought to this project. Your expectations, as well as ours are high in terms of maintaining the continuity, forward progress and completion of this project. I can assure you that the Minnesota Department of Transportation (Mn /DOT) intends to aggressively pursue the completion of the Environmental Impact Statement (EIS), the completion of plans, and proactive involvement with the communities to implement this project. To that end, new personnel involved in this project have been selected to maintain the same rapport. Please feel free to contact Mark Benson, Preliminary Design Engineer at 779 -1174 or Donajo Heikes, Project Manager, at 779 -1208 with any concerns about this project. Mr. Lewis is also available for consultation and contribution. We are looking forward towards continued cooperation and assistance in concluding this endeavor. Sincerej5, r • William M. Crawford, P.E. ;. Metro Division Engineer y An Equal Opportunity Employer • WASHINGTON COUNTY OFFICE OF ADMINISTRATION PLANNING AND PUBLIC AFFAIRS DIVISION GOVERNMENT CENTER 14900 81ST STREET NORTH, P.O. BOX 8 • STILLWATER, MINNESOTA 55082-0008 Office: 812/4308003 FAX: 8121430 -8017 TO: Commissioner Wally Abrahamson FROM: Jeff Hanson, Public Information Coordinato DATE: April 6, 1993 RE: Neary Bills From As per your request, I have gathered information on Representative Neary's efforts to stop the Stillwater bridge plans. According to the Transportation and Transit Committee adminis- trator, Virginia Zanegrin, H.F. 953/S.F. 877 are dead. She said the committee will not be hearing the measure this year. She also said an attempt to gather support to add the language to a bill authored by a Representative Steve Trimble also failed to gather any support. On a related transportation issue, Representative Neary authored two measures dealing with scenic and rustic preservation routes. According to Ms. Lanegrin, both measures were introduced too late for any committee action to be taken and are also dead. /ma Post -It'"" brand fax transmittal memo • 7671 # of pages ■ To \ coo t co. Dept. \ Phone # F G^ tv3Q -. 6 0 Fax # 0 L IS te, Fax # Robert J. Lockyear Director Jeff Hanson Intergovernmental Relatioi Jane Harper Physical Development Lois Yellowthunder Human Services • T0: MAYOR AND COUNCIL FROM: ANN PUNG - TERWEDO, PLANNER DATE: MARCH 25, 1993 iliwater THE BIRTHPLACE OF MINNESOTA MEMORANDUM fV NEXT MEETING DATES: Middle River WMO April 21, 1993 Bayport Brown's Creek WMO May 26, 1993 Stillwater CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 SUBJECT: BROWN'S CREEK AND MIDDLE RIVER WATERSHED MANAGEMENT ORGANIZATIONS MEETING DATES oz_v_A: Z Middle River Watershed Management Organization The Perro Creek and Subwatershed (Stillwater, Bayport, Baytown Township and Oak Park Heights) met on Wednesday, March 24, 1993. The topic of discussion was the Perro Pond /Creek Study. Baytown Township can only fund $13,000 of its $18,315 portion of the project so Oak Park Heights and Bayport will be funding that portion. Tim Fredbo will be drafting the Flood Hazard Reduction Grant Application. This is a 50% match to the total project cost of approximately $50,000 to do the Perro Pond Study. Stiliwater's portion is $2,191 for the study. It will be half this amount if the organization gets the grant. Brown's Creek Watershed Management Organization The Brown's Creek Watershed Management Organization met on March 23, 1993 at 7:00 P.M. - The Organization will be water sampling two areas of Brown's Creek this summer. The first location is at Manning Avenue where the creek crosses County Road #15. The second location is at the mouth of the Creek. The sampling will occur in June, August and October of 1993. The sampling will include the following parameters: - Ammonia - Nitrate - Total Phosphorus - Chloride - PH - Turbidity - Suspended Soils - Fecal Coliform Bacteria - The annual report of the Organization will be prepared in April. - The Watershed Management Organization must also amend the Joint Powers Agreement to be consistent with State statutes. This will be done in the next six months. • March 30, 1993 Mr. Thomas P. Gallagher Arbitrator 4700 IDS Center Minneapolis, MN 55402 RE: TEAMSTERS, LOCAL NO. 320 MINNEAPOLIS, MINNESOTA Dear Mr. Gallagher: . This letter will confirm the date, time and location of the arbitration hearing in the above captioned matter: • Sincere -and- CITY OF STILLWATER, MINNESOTA CASE NO. 93 -PN -427 r Cyrus Consul -nt to the City of Stillwater CFS /aa LABOR RELATIONS ASSOCIATES, INC. 7501 Golden Valley Road Golden Valley, Minnesota 55427 612/546.1470 FAX: 612/546 -1552 DATE: Monday, May 10, 1993 TIME: 9:30 A.M. PLACE: City Hall City of Stillwater 216 North Fourth Stillwater, Minnesota cc: Lawrence M. Bastian, Teamsters, 320 Nile Kriesel, City Coordinator • DONALD L. BEBERG CHIEF OF POLICE THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT E M O R A N D LT M TO: MAYOR HOOLEY FROM: D.L. BEBERG, CHIEF OF POLICE DATE: APRIL 6, 1993 RE: DOWNTOWN SEMAPHORE CONTROL TIMOTHY J. BELL CAPTAIN THIS IS PROBABLY GOING TO SOUND,CONFUSING BUT I WILL TRY TO GET IT TO MAKE SENSE; I TALKED TO DICK ARRAS REGARDING THE POLICE DEPARTMENT BEING ABLE TO "HAND OPERATE" THE SEMAPHORES AT MAIN AND CHESTNUT STREETS. AT THE CURRENT SETTING, 40% OF THE "GO OR GREEN LIGHT TIME" IS DEVOTED TO "NORTH ON MAIN - EAST ON CHESTNUT" AND "WEST ON CHESTNUT - SOUTH ON MAIN ". I ASKED HIM ABOUT THE POSSIBILITY OF THIS DEPARTMENT BEING ABLE TO GET INTO THE CONTROL BOX AT MAIN AND CHESTNUT TO "HAND OPERATE" THE LIGHTS FOR THAT INTERSECTION. HE SAID HE IS FAIRLY SURE THAT A HAND OPERATED CONTROL COULD BE USED BUT ISN'T POSITIVE. I TALKED TO DOUG WILKE FROM THE SAME OFFICE AND WAS TOLD BY HIM THAT FOR THE IMMEDIATE TIME THE LIGHTS CANNOT BE CONTROLLED BY HAND BUT THE POSSIBILITY OF BEING ABLE TO DO THIS DOES EXIST. THERE IS AN ALTERNATIVE TO PHYSICALLY HAVING AN OFFICER HAND DIRECTING THE LIGHTS. THEIR SUGGESTION IS TO SET THE SEMAPHORES FOR SPECIAL HEAVY TRAFFIC (SUCH AS THE MORNING AND AFTERNOON ANDERSON, CORP TRAFFIC) AND LET THE ELECTRONICS IN THE SYSTEM DO THE WORK INSTEAD OF TYING UP AN OFFICER FOR THOSE PERIODS OF TIME. WHEN THE DOWNTOWN CONSTRUCTION PROJECT WAS BEING DONE, THEY MADE SURE THE 3 TRAFFIC SEMAPHORES WERE WIRED TOGETHER SO THIS TYPE OF TRAFFIC CONTROL COULD BE DONE. THE MINNDOT OPERATIONS TECHNICIANS CAN DO THIS. THIS IS ALSO BETTER FROM AN OFFICER SAFETY, POINT OF VIEW. ANOTHER INDIVIDUALS NAME FROM MINNDOT IS BOB BETZ, 779-1285. HE IS AN "OPERATIONS TECHNICIAN AND HE COULD ANSWER QUESTIONS PERTAINING TO THE HAND OPERATION OF THE SEMAPHORES. ANOTHER NAME, JACK PERKL, 779 -1100 FROM MINNDOT IS A CONTACT PERSON TO TALK TO REGARDING CHANGING LIFT TIMES ON THE BRIDGE. THE INFORMATION I RECEIVED FROM DOUG WILKE ON THE POSSIBILITY OF GETTING THE LIFT TIMES CHANGED WAS THAT THESE TIMES ARE SET BY THE U.S. COAST GUARD AND THEY WOULD HAVE TO BE CONTACTED TO TRY TO GET THE TIMES CHANGED. HE AGREED THAT ELIMINATING THE ONE CLOSEST TO THE ANDERSON AFTERNOON TRAFFIC WOULD HELP A LOT WITH CLEARING OUT THE TRAFFIC IN THE DOWNTOWN AREA. HE ALSO SAID THAT IT MIGHT BE NECESSARY TO HAVE A COMBINED TRAFFIC STUDY BETWEEN MINNESOTA AND WISCONSIN, BUT HE WAS NOT SURE. 212 North Fourth Street, Stillwater, Minnesota 55082 Business Phone: (612) 439 -1314 • 439 -1336 • FAX: 439-0456 Police Response /Assistance: 911 ACCORDING TO WILKE, THE PERSON IN CHARGE OF, AND THE PERSON WE WOULD HAVE TO GET PERMISSION TO CHANGE ANYTHING RELATING TO THE SEMAPHORES IS: CHARLES HUDRLIK PHONE 591 -4639 THE METRO DISTRICT SIGNAL ENGINEER BOTH ARRAS AND WILKE ERE QUITE POSITIVE THAT NOTHING COULD /SHOULD BE DONE UNTI AFTER OUR MEETING WITH THE PEOPLE FROM MINNDOT ON APRIL 13th. B TH OF THESE MEN EXPRESSED A VERY HIGH DESIRE TO WORK TO SOLVE THE PEAK "ANDERSON TRAFFIC TIMES ". THEY ARE ALSO CONCERNED FOR POLICE OFFICER SAFETY AND THEY THINK RETIMING THE TRAFFIC LIGHTS FOR THOSE TWO HIGH TRAFFIC PERIODS OF THE DAY IS MUCH BETTER FOR OFFICER SAFETY AND TRAFFIC FLOW AS THEY CAN COORDINATE THE THREE TRAFFIC LIGHTS FOR Al MORE EVEN FLOW OF VEHICLES. THIS OF COURSE, IS THEIR VIEW. THE OPERATIONS TECHNICIANS MAY /MAY NOT HAVE OTHER ALTERNATIVES AT THE MEETING ON THE 13th. I WILL WORK TO GET THE BEST SOLUTION POSSIBLE FOR THESE TWO HEAVY TRAFFIC TIMES DURING THE WEEK, BUT I BELIEVE THE LONG RANGE SOLUTION IS WORKING WITH MINNDOT. cc: Nile Kriesel 93 -35 • • • • • • STILLWATER PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MARCH 2, 1993 PRESENT: Schmidt, Engebretson, Freeman, Ruch, Welshons, Bertalmio, Maybanks 1. CALL TO ORDER Meeting was called to order at 6:40 P.M. by President Schmidt. Introduction of vistitors Suzanne Vogt and Roger Counihan, Board members from Washington County Library. 2. ADOPTION OF THE AQENDA Two additions to New Business; agenda accepted. 3. COMMUNICATION AND PUBLIC COMME None. 4. CONSENT CALENDAR Moved, seconded and passed; consent calendar approved. 5. OLD BUSINES A. WCL /SPL Automation Contract Comments by Director regarding serials management module; felt to be useful to SPL. Directors will meet on March 11 to add module to the contract and to negotiate the cost. Roger Counihan reported on the status on the Contract following a conference call with Director Wells and County Attorney George Kuprian. WCL proposes to: 1. Drop the "Indemnification" clause 2. Maintain the "Duty of Care" clause on the strong advice of Mr. Kuprian. Discussion followed with the Board in agreement that this is not reciprocal and thus places SPL at a potential disadvantage. Mr. Counihan and Ms. Vogt agreed to take Boards strong reservations back to WCL Board. 3. Arrange the "Default" clause by intersecting a provision for SPL to receive a percentage of WCL's recovery from Dynix. Board generally in agreement with this; specific language will be developed and brought back to the Board. B. Union Contract Negotiation Director and Ms. Freeman report that the bargaining unit has agreed to: 2.6 % pay increase drop dental and long term disability accept longevity schedules based on years and accept hours works as basis; and lump sum longevity rather than a percentage Management agreed to: pre tax benefit five hour Easter Holiday (from 4.5) • • • BOARD MEETING MINUTES 3 -2 -93 PAGE 2 Still unresolved: Bargaining units proposal; for Sunday pay increase of $.50 /hour. ($290 /year). Management proposed this increase with a "grandfather clause" that new hires will not be eligible for this, as they will be hired with the expectation of Sunday hours. Board agrees to these proposals, also suggested that a two or three year contract be offered to the unit. C. Policy Review - Circulating Eauioment Staff recommended: withdraw portable microfiche reader withdraw audio cassette player withdraw 16mm projector maintain slide projector until no longer functioning; then withdraw without replacement. This policy change was moved, seconded and passed. D. Endowment Mission Statement Review and discussion of this statement, which was developed primarily by the Director and Ms. Freeman. Moved, seconded and passed: Acceptance of the statement. 6. OLD BUSINES A. Salaries. Administration Committee will meet to discuss salaries and report to the Board. B. Long Range Plan A$signment President Schmidt directed committee chairs to convene their committees to develop action plans for long range assignments. C. D _Q oartmental Service Plans Director reported that she is incorporating the development of departmental service plans into personnel evaluations. Staff will be developing long range plans and strategies for implementation. Service plans to be in place by the end of the year. D. Festivities Special Events Committee under Ms. Engebretson will plan a party for Ms. Cass and Ms. Buck, tentatively planned for May 23rd. E. 1. Retirement Director discussed the March 31st retirement of Ms. Collins who oversees the St. Croix Collection. This is a sad occasion but also an opportunity for the library to look at the Collection and its place in the library. Collection Committee will meet this month to begin to plan for her untimely retirement. 2. Sequesentennial. A brief discussion of the library's role in the celebrations. Feeling of the Board is to attempt to tie participation with mission; perhaps sponsor a speaker. Members asked to think about this; no action taken. 7. ADJOURNMENT. Adjourned at 8:40 p.m. • • TO: Mayor and City Council 410FR: City Coordinator DA: April 2, 1993 AFSCME COUNCIL 14 I have proposed and AFSCME Council 14 has agreed to accept the following for settlement of the 1993 labor agreement: RE: PROPOSED SETTLEMENT OF 1993 LABOR AGREEMENT WITH AFSCME wUt Li-ij 14 AND TEAMSTERS LOCAL 320 1. Amend Article 16.1 to read: M E M O R A N D U M 16.1 Effective January 1, 1993, the Employer will contribute up to $290 per month per Employee for dependent group health insurance coverage including dependent coverage. In the event the premium for health insurance increases beyond the $290 per month, the Employer shall contribute 50 percent of the increase. 2. Amend salaries as shown on Appendix A attached. 3. Amend Article 5.1 to provide a schedule of hours worked related to pro rata benefits as follows: Average Work Hours Per Week Pro Rata Percentage of Benefits 14 to 24 50% 25 to 25 75% 36 or more 100% The proposal is very similar to the offer the City previously made to AFSCME (see attached letter to Matt Nelson dated 1- 5 -93). I can discuss this with you more fully at the executive session Tuesday night. POLICE LOCAL #320 Mayor Hooley and I met with representatives of the police union. The union's proposal and my recommendations for settlement are as follows: Union Proposal Coordinator's Recommendation 1. Increase wages of Top Patrol to Increase wages of Top Patrol to $3264/mo. to $3291/mo. ($108/3.4% increase). ($81/2.5% increase). 2. Set Sgt. differential at $329 (or Set Sgt. differential at $290 over Top 10% over Top Patrol). Patrol. 3. Set Juvenile Officer /Investigator Narcotics Officer at $165 over Top Patrol. Set differential at $130 over Top Patrol. AL 4. City contribution toward hosp /med Agree (same as AFSCME above and .4 /t.> be set at $290 per mo. plus 50% employee group settlements). of any increase in 1993. v 1 T ran al s r, aisr„ss this with you at the executive session Tuesday night. A f‘'(4' APPENDIX A MONTHLY SALARY SCHEDULE EFFECTIVE JANUARY 1, 1993 Part -time Employees 1040 2080 4160 6240 Hours Hours Hours Hours Full -time Employee Entry, 6 mos. 1 Year 2 Years 3 Years Sr. Account Clerk 2110 2242 2374 2506 2638 Jr. Account Clerk 1764 1876 1986 2098 2206 Secretary 2048 2176 2304 2432 2560 Clerk /Typist 1758 1868 1978 2088 2198 Secretary /Dispatcher 2068 2198 2328 2456 2586 Building Inspector 2356 2504 2652 2798 2946 Asst. Bldg. Inspector 1884 2002 2120 2238 2356 Janitor 1680 1786 1890 1996 2100 CSO 1764 1876 1986 2098 2206 Assistant Planner 1966 2090 2212 2336 2458 Planner 2460 2612 2766 2920 3074 Pking. Enforcement Off. 1632 1734 1836 1938 2040 Employees shall also receive longevity pay according to Appendix B. x/53 C CN SJ\ 4 ) • • • • • January 5, 1993 Mr. Matt Nelson AFSCME Council 14 267 Lafayette Road South St. Paul, MN 55107 -1683 t11 IwI!r Y I THE BIRTHPLACE MINNESOTA Dear Matt: The City would offer the following changes to the labor agreement for 1993: 1. Amend Article 16.1 to read: 16.1 Effective January 1, 1993, the Employer will contribute up to $290 per month per Employee for dependent group health insurance coverage including dependent coverage. In the event the premium for health insurance increases beyond the $290 per month the Employer shall contribute 50 percent of the increase. 2. Amend salaries as shown on Appendix A attached. 3. Amend Article 5.1 to provide a schedule of hours worked related to pro rata benefits as follows: Part -time employees shall be eligible to earn all employee benefits on a pro rata basis according to the following schedule provided that such employees work regularly scheduled hours in each pay period, as opposed to being subject to call or to when work is available. Average Work Hours Per Week Pro rata Percentage of Benefits 14 to 24 50% 25 to 35 75% 36 or more 100% The City would not offer any further changes to the labor agreement. However, the City will also study and consider establishing a Flexible Spending Account for all City employees. The City will also study and consider establishing a long -term disability insurance program. The disability program would be ,• voluntary and would be provided at employee expense. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121 Part -time Employees Full -time Employee Entry Sr. Account Clerk 213.0 Pking. Enforcement Off. 1E96 APPENDIX A MONTHLY SALARY SCHEDULE EFFECTIVE JANUARY 1, 1993 1040 2080 Hours Hours Hours Hours 6 mos. 1 Year 2242 2374 2506 2638 Jr. Account Clerk 17S8 1868 1978 2088 2198 Secretary 204 2176 2304 2432 2560 7`fi Clerk /Typist 18 1868 1978 2088 2198 Secretary /Dispatcher 2068 2198 2328 2456 2586 Building Inspector 2336 2504 2652 2798 2946 Asst. Bldg. Inspector 1834 • 2002 2120 2238 2356 Janitor 1630 1786 1890 1996 2100 CSO 1758 1868 1978 2088 2198 Assistant Planner 1966 2090 2212 2336 2458 Planner 2460 2612 2766 2920 3074 1694 1794 1894 1994 Employees shall also receive longevity pay according to Appendix B. 4160 6240 2 Years 3 Years • • • • ST. CROIX NEW ARENA GROUP LTD. April 5, 1993 Richard E. Cummings 216 North Fourth Street Stillwater, MN 55082 Dear Mr. Cummings, I would like to take this opportunity to introduce an organization that has been formed with the mission to improve the existing Lily Lake Ice Arena and build an additional ice arena in the St. Croix Valley. It is a common belief that it is important to offer our next generation of adult citizens of this community a positive alternative to the increasing pressures of today's society. The intention of this letter is to make you aware of the purpose of this organization and to give you facts supporting our mission and goal. - The St. Croix Arena has over 600 young skaters and coaches .using our current local ice rink. - Lily Lake Ice Arena hosts well over 400,000 out of town visitors during the winter season, making the rink one of the busiest parks in the St. Croix Valley. - Our local business community has a keen interest in the additional economic value this asset provides. - St. Croix Hockey has given the area national and international recognition. page 2 Our group is managed by local individuals: Robert Uteck: He has been involved in building over thirty ice arenas in Minnesota. He is a local columnist for the Stillwater Gazette and a long time supporter of youth hockey. Mike Polehna: He has successfully built the Jaycees Sports Complex in Stillwater. He is the Park Supervisor for the Lake Elmo Park Reserve for the Washington County Park System. He is a member of the Board of Stillwater Parks and Recreation. Chris Aamodt: He owns Aam dt's Apple Farm, Inc. a local business. He has Played hock y in the valley throughout his childhood, Stillwater High School and Junior B Hockey. He has coached the St. Croix Midget A Hockey team to the 1993 State Tournament championships. In the very near future, we will be contacting local public officials to meet and combine resources to accomplish this very important goal. Chris Aamodt cc: Robert Utec Mike Polehna 53. • • • • TO: Mayor and City Council FR: Diane Deblon, Finance Director DA: March 27, 1993 RE: END OF YEAR TRANSFERS M E M O R A N D U M In reviewing the 1992 revenues, expenditures and construction accounts, it is my recommendation that the City Council approve the following transfers for fiscal year 1992. From To Amount Description #215 #563 $135,500 Budgeted for (Infrastructure (1991 Construction) Downtown Reserve) Construction. #430 #563 $10,000 Downtown Plan (TIF #3) (1991 Construction) Construction. #450 #563 $175,000 Downtown Plan • (TIF #1) (1991 Construction) Construction. #426 #551 $15,081.50 4th & Hickory (C.O. Bonds) (P.I.R.) Drainage. #426 #551 $ 7,524.14 Myrtle Street (C.O. Bonds) (P.I.R.) Drainage.