Loading...
HomeMy WebLinkAbout1993-03-16 CC Packet•REGULAR MEETING CALL TO ORDER INVOCATION ROLL CALL INDIVIDUALS, DFT,RGATIONS AND COMMENDATIONS • 1. STAFF REPORTS Finance Director 2. Police Chief 3. Public Works Dir 10. PUBLIC HEARINGS NEW BUSINESS CONSENT AGENDA. 93 - 11 UNFINISHED BUSINESS 1Xvtru AGENDA STILLWATER CITY COUNCIL March 16, 1993 7 p.m. 1. Description of Junior High site reuse development review process. 2. Ed Cain - Update on Levee Wall funding. 3. Possible Commission and Committee appointments: a. Heritage Preservation Commission b. Downtown Parking Committee. 4. Possible first reading of an ordinance amending Chapter 22.10, Heritage Preservation Commission to increase membership size. 5. Resolution in support of Andersen Corp (purchase of DNR lands). 6. Richard Anderson - discussion regarding possible management contract of Lily Lake Ice Arena. 7. Pam Neary, Legislative Representative, comments regarding proposed new river bridge. 8. Denny Meyer - Discussion on proposed New Heights Charter School. 4. Comm. Dev. Director 5. Parks & Recreation 6. Consulting Engineer 7. Fire Chief 8. Bldg. Official 9. City Attorney City Clerk 11. City Coordinator 1. This is the time and day for the Improvement Hearing for L.I. 293, construction of for sanitary sewer, watermain, storm sewer, street construction and appurtenances for Highlands of Stillwater, Phase IV. Notice of hearing was published in the Stillwater Gazette on March 5 & 12, 1993 and mailed to affected property owners. 1. Discussion of Comprehensive Plan Update. 2. Continued discussion regarding loading zone for business in downtown area. 1. First reading of an ordinance limiting City Commission members to one committee. 2. First reading of an ordinance amending Chapter 31 to provide for planning appeals board. 3. Review and possible approval of agreement to participate in funding of St. Croix Animal Shelter impound facility. • PETITIONS, INDIVIDUALS & DRT.lGATIONS (Continued) 1. Resolution Directing the Payment of Bills (Resolution No. 93 -45) 2. Applications (List to be supplied at meeting). 3. Set Public Hearing date of April 6, 1993, for the following planning cases: a. Case No. SUP /93 -13 Special Use Permit request' from Robert and Vickie Cicolella to conduct an over - the -phone and mail order travel agency business in a residential 40 structure at 1861 Oak Glea Drive in the RA, Single Family Residential District. b. Case No. SUP /93 -14 Special Use Permit request from Vicki A. Posson of Doodletown Toys to conduct outdoor sales from a cart in an existing private courtyard at 324 South Main Street (Grand Garage) in the CBD, Central Business District. c. Cast No. V /SUP /93 -15 Variance and Special Use Permit from Mary and Clyde Jorgenson to conduct a three - bedroom bed and breakfast at 210 East Laurel Street in the RB, Two - Family Residential Distri :t. d. Case No. SUP /93 -16 Special Use Permit request from Vicki and Bruce Brillhart to conduct special events (small weddings, receptions, business meetings, recitals) out a residential structure at 319 West Pine Street RB Two- Family Residential District. COUNCIL REQUEST ITEMS STAFF REPORTS COMMUNICATIONS /REQUESTS 1. Summons in a civil action from Deanna Paulzine. 2. Letter from Corps of Engineers regarding Levee Wall funding. 3. Letter from Cub Scout Pack 114. 4. Letter from City of St. Pau: regarding national fund raising campaign for Sudden Infant Death Syndrome (SIDS) QUESTIONS /COMMENTS FROM NEWS MEDIA Possible adjournment to executive session. ADJOURNMENT • • • • ijjt T H E B I R T H P L A C E O F M I N N E S O T A MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR t. DATE: MARCH 15, 1993 SUBJECT: ZONING CLARIFICATION REGARDING REUSE OF JUNIOR HIGH SITE To determine the proper process for reviewing the Junior High Reuse Project, zoning regulation determinations are necessary. The Community Development Director is charged with interpreting of the Ordinance. Because of the importance of this project, I am reviewing my determination with the Council for confirmation. The project is located in the Public Administrative, P -A Office District, The PA District use regulations are listed below. PRINCIPAL PERMITTED BUILDINGS AND USES. In the Public Administrative Office District, the following buildings and uses and their accessory buildings are permitted: a. Administrative offices. b. Medical offices. c. Group daycare. d. Schools - public, private, business and technical, studios for arts, crafts, photography, music and dance. e. Public uses - library, post office. f. Churches and other places of worship. The proposed office use of the East Junior High Building is clearly a permitted use (administrative office). The parking lot use of the West site is an auxiliary use providing required parking for the office use and public parking for other area uses and the general public. The parking lot is a public use that is not listed under (e) above but fits that category (Public Uses) of permitted uses. Cooperative Parking Determination The Parking Ordinance allows cooperative parking facilities when the parking is located within 300 feet of the use. The West Site parking lot will be within the 300 feet and will provide for a portion of the parking requirements for the office use, and other uses in the area and Downtown. Exceptions to Height Requirements The Zoning Ordinance allows exception to the height requirements for roof • structures. The exception provision of the Ordinance reads as follows: CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 1 Roof Structures. The maximum height specified in Paragraph One may be exceeded by church spires, belfries, cupolas, chimneys, ventilators, skylights, water tanks, bulkheads, and similar features and by necessary vided mechanical appurtenances usually carries above the roof level, p such structure is an integral part of a building. The atrium addition to the East Building would be higher than the thirty five (35) feet height limit butou would be similar to the other roof structures that are excepted from the regulation. Staff determines that an atrium is an architectural feature similar to the other roof structures listed above and that it can exceed the height limits. Recommendation: Review and confirmation of Community Development Director's determination regarding above zoning regulations applicable to the Junior High Reuse. 2 M • • DAVID T. MAGNUSON ERIC C. THOLE TO: Mayor and City Council DTM /sls MAGNUSON Si THOLE LAW OFFICE LICENSED IN MINNESOTA AND WISCONSIN THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE 8260 P.O. BOX 438 STILLWATER, MN 55082 TELEPHONE: (612) 439 -9464 TELECOPIER: (612) 439 -5641 MEMORANDUM FROM: David T. Magnuson, City Attorney Let me know if I can do anything further on this. Legal Assistants Gail A. Mahr Shelley L. Sundberg DATE: March 16, 1993 RE: Proposed Fee Agreement with Mackall, Crounse & Moore with regard to Modification of Tax Increment Plan for Cub Foods Project At the request of the Mayor, I have attempted to obtain some cost comparisons in order that the Council be able to adequately evaluate Arlin Waelti's proposal for legal fees. She estimates the costs to establish Tax Increment Financing District Number 6 would be $3,500 and the costs to render a bond opinion on the tax increment bonds issued to assist the project • would be approximately $2,000. I checked with the bond department at Dorsey and Whitney and they felt they would be unable to act as counsel to the City on this matter since they are the attorneys for SuperValu. Tom Hay did tell me, however, that Arlin Waelti's quote was very reasonable and that we should be very satisfied with the quote that she gave us. I next checked with Mary Dryseff, a bond lawyer with Briggs and Morgan in St. Paul. She told me that we might be able to get a quote of $200 less than Arlin's quote from someone who would approach this work as a loss leader, but in the long run, we would not benefit by having a new lawyer spend time becoming familiar with our tax increment records. She indicated that Arlin's quote was very favorable. I should point out for new members of the Council that Arlin Waelti, who was working for the firm of Holmes and Graven in the year 1985, was actually the person who drafted the initial Municipal Development District. She has also prepared the documentation for Tax Increment Financing Districts 1 -5 and has a good working knowledge of our City and our tax increment records. • i1vater THE BIRTHPLACE OF MINNESOTA MEMORANDUM • TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR fi----- DATE: MARCH 12, 1993 SUBJECT: REVIEW PROCESS FOR REUSE OF JUNIOR HIGH SITE Background: At the Council meeting of February 9, 1993, Staff was directed to obtain a cost estimate and bids for building demolition and plans for parking lot improvements for the West Junior High Site, to amend the TIF plan as necessary to capture the Tax Increment from the East Building renovation and to develop a schedule of activities necessary to carry out the project. Discussion: This report describes the action necessary to carry out the project. The schedule contemplates construction of the West site parking lot by years end. The process will entail modification to the City TIF Plan, project design review and bidding and construction of the West site parking lot. The project schedule is attached. Arlin Waelti from Mackall, Crounse and Moore prepared the TIF plan for the City and is the City's TIF consultant on major projects. Staff recommends retaining Ms. Waelti for preparation of the TIF plan amendment and bond counsel for the TIF bond. Recommendation: Initiation of amendment to the Development District and TIF plan and enter into contract with MacKall, Crounse and Moore for TIF Amendment and bond counsel services. Attachment: Letter agreement for services from Arlin B. Waelti - Mackall, Crounse and Moore. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • COUNCIL ACTIONS FOR DEVELOPMENT OF WEST JUNIOR HIGH PARKING LOT March 9, 1993 - City Council directs Staff to have preliminary plans and cost estimates prepared for West Parking Lot. - City Council orders preparation of plans and specifications and authorizes bid for demolition of West Building. April 6 - City Council receives Draft TIF Plan, sets hearing for May 18 and directs distribution of plan. May 18 - City Council holds hearing on TIF plan. - City Council approves Development Agreement with Super Valu. - City Council approves Resolution for sale of TIF bonds. June 1 - City Council approves final preliminary plans for West Parking Lot and orders the preparation of plans and specifications. • June 29 - City Council awards bid for bond. July 1 - Sale of Junior High - closing date. July 6 - City Council approves plans and specifications for West Parking Lot and authorizes advertisement for bid for construction. - City Council awards Bid for Demolition of West Junior High Building. August 16 - City Council awards bid for construction of West Parking Lot. September 1 - Construction of West Parking Lot begins. November 30 - Parking lot construction completed. (Landscaping may be completed in Spring 1994.) • March 16 - City Council initiate modification of development district and Tax Increment Plan. 1 1 1 March 9 to April 20 March 30 April 12 April 20 SCHEDULE AND PROCESS FOR PLANNING REVIEW OF JUNIOR HIGH REUSE PLANS - Plans for construction of West Parking Lot prepared. - Junior High Reuse Plans reviewed by Downtown Project Review Task Force. - Planning Commission review draft TIF Plan for conformity with Comprehensive Plan. - Council review of Preliminary West Parking Lot Plans. May 3 - Heritage Preservation Commission reviews design of East Building renovation plans and preliminary plans for West Parking Lot. (Design Permit) May 10 - Planning Commission reviews design of East Building renovation plans and preliminary plans for West Parking Lot. (Design Permit) May 18 - City Council reviews design of East Building renovation plans and preliminary plans for West Parking Lot for final approval. • • FREDERICK L. THORBON INBTON E. MUNBON SIDNEY KAPLAN GEORGE R.A. JOHNSON FRANK A.QVORAK MARVIN 0, INCUR LESLIE H, NOVAK TIMOTHY D. MORATZKA DENIS E. GRANDE MARTIN V. AYDELOTT SHANE H. ANDERSON GLENN R. DRURY STEVEN S. SCHMIDT ROBERT F. STRAUBe KENOEL J. OHLR000i ROBERT R. LEE JAMES T, SWENSON ERIC D. MADSON JOHN C. UTLEY ARLIN B, WAELTI STEPHEN F.SRINNEIL MICHAEL J. DWYER TIMOTHY M. BARNETT KARL K. HEINZERLINO TIMOTHY J. GRANDE DAVID J. DUDDLEETON THOMAS J. LALLIER JOHN R, GREEN SHEILA ENOELMEIER Honorable Mayor and City Councilmembers City of Stillwater, Minnesota 216 North Fourth Street Stillwater, Minnesota 55082 MACKALL, CROUNSE & MOORE LAW OFFICER 1800 TCF TOWER 121 SOUTH EIGHTH STREET MINNEAPOLIS. MINNESOTA 69402.2880 Re: Public Finance Issues TELEPHONE 18121 333 -1344 FACSIMILE I8t21 333 - 8173 ARLIN 8. WAELTI OIRSOT DIAL • 771.1514 March 12, 1993 THOMAS i. MARSHALL BUBAN M. SWIFT DUANIG,JOHNSON MICHAEL C. GLOVER JEFFREY 4. SHLOSSERG ANTHONY O. BRANCH WILLIAM J. O'BRIEN AMY .1. JOHNSON SHERYL 0. MORRISON CLAY R. MOORE CONNOR F. SCHMID HENRY C. MACKALL ROBERY M. CROUNSE PERRY R. MOORE D. CLAY TAYLOR BRADLEY J. HALBERSTACY JERRY A. BURO MARTHA A. HOLTON THOMAS P. O'DONNELL DAVID B. DOWN TREVOR V, GUNDERSON S TEVEN .1, NOLLANO DAVID .1, YUNG OF COUNEEL LORENS Q. BRYNEBTAD S TEPHEN P. KELLEY (1511.1 S7S1 11883.1871) SIM•1885! bear Mayor Hooley and Councilmembers: We are pleased to have been retained to represent the City of Stillwater in connection with various public finance issues of the City. In the interest of assuring that you are fully aware at the outset of the scope of our anticipated services and how you will be charged for those services, we are explaining our fee arrangements in this letter - agreement. We ask that you sign and return a copy of it to us, We have been retained to represent the City in connection with the establishment of a tax increment financing district (the "District ") to assist in the redevelopment of the junior high school campus by Cub Foods. At this time, we anticipate that the services that we will render in this matter will include, as public finance counsel, the drafting of all documentation required for the establishment of the District, including the tax increment plan, resolutions for the Council's consideration, and all other certificates required to certify the District and file the plans; and as bond counsel render an approving legal opinion with respect to the issuance by the City of its tax increment bonds. Additionally it is our understanding the City may issue other bonds during 1993 which would be used (i) for capital outlay purposes, (ii) for local improvement projects, and (iii) to refund certain outstanding debt. We would like to offer bond counsel services to the City on these projects as well. If, during the course of our representation, it appears to us that the scope of these services will be materially expanded, we will notify you that fact promptly. City of Stillwater, Minnesq� to March 12, 1993 Page 2 MACKALL, CROUNSE & MOORE Our responsibility in representing the City is, of course, to do so in a manner that is consistent with the customary professional practices and requirements for handling these public finance issues. In turn, we will expect to have the City's full and timely cooperation. This will likely include providing us with written materials relating to the matters for which you have retained us. We will call upon the skills and expertise of such partners, associates and legal assistants in our firm as we think are needed to best serve you. We will charge for the services outlined above on a flat fee basis. The cost for all services to establishment the District would be $3,500. The cost for all services to issue an approving legal opinion with respect to the proposed general obligation tax increment bonds in the approximate amount of $1,000,000 would be $2,000. These quotes art based on "typical" transactions where no unforeseen complications occur. In the event we an :icipate these fees will not cover our services, we will contact you immediately. We are unab:ie to provide you with a quote on the other three bond issues at this time because more information is needed on the specifics of each issue. Typically, our minimum fee for general Obligation bonds which do not require a referendum and are either publicly or privately sold i $2,000. We charge additional fees for refunding issues because more documentation and analysis is required prior to issuing a legal opinion. When we receive more information on these :issues, we will be able to provide you with a firm quote. We will change for any other services with respect to public finance issues not covered by either the establishment of the District or the issuance of bonds on an hourly basis. We provide a reduced municipal rate for political subdivisions of the State. We will provide the City with such governmental rates for purposes of this project. Our current hourly municipal rate for partners is $140.00 and the hourly municipal rate for legal assistants is $70.00. Historically, these rates have been adjusted by our firm on an annual basis on January 1 of each year. We anticipate that very few, if any, services will be provided on an hourly basis. In addition to our fees for services, we will also charge you for certain costs and disbursements that we incux on your behalf. These include such things as photocopy expenses, travel costs, electronic database usage fees, and delivery and messenger services. • • • • City of Stillwater, Minnesota March 12, 1993 Page 3 Our bills are due upon receipt; thus, we ask that you endeavor to pay your bill as promptly as possible. If any bill remains unpaid after sixty (60) days, the approval of the firm's billing and collection committee must be obtained before any further work will be performed. The firm also reserves the right to charge interest at its standard rate on any bill that remains unpaid after 60 days. You have the right to terminate our services at any time by written notice to us to that effect. We reserve the right to terminate our services to you, by written notice to you to that effect, if you unreasonably fail to cooperate with us in any respect, if you fail to pay our statements in a timely manner, or if we determine that our continued representation of you would violate the rules of professional responsibility applicable to lawyers or would otherwise be impractical. • This agreement is intended to deal with any other legal services that we may render to you in the future, unless we mutually agree in writing to a different arrangement with respect to those matters. We will provide you with written quotes with respect to any such future matters. Should you have any questions or comments with respect to this letter agreement, please contact us. If you agree with the above, please sign and return the enclosed copy of this letter in the self- addressed stamped envelope provided, so that we can proceed immediately to work on your file. We look forward to working with you. Ve truly yourss Lf' .a. . ., u16032 /ABW:srm AGREED: • 13y: City of Stillwater, Minnesota Date: MACKALL, CROUNSE & MOORE Arlin B. Waelti • • March 15, 1993 00137$;3 Mr. Steve Russell Director of Community Development City of Stillwater 216 North 4 Street Stillwater, MN 55082 Cub Foods Post - lt" brand tax transmittal memo 7671 if of pages f• t From Ica' Chi of Srtuca.4 co. �- f p s G Phone # ci _ �ckpc. ^ - s F. fax ( r Ovs(c / Dear Steve: After a discussion with Tom Thueson here at Cub Foods, I'd like to bring you up-to -date on two issues related to the Cub Foods Corporate office relocation and the closing of Hooley's Supermarket. o We will be relocating the Minnesota Division from the Reed's building into the new office upon its completion. o We will be actively pursuing tenants to whom we can sub -lease the space in the Reed's building. The addition of the Country Inn Suites to downtown should make the location much more viable as a retail location. Any thoughts you might have on this would be appreciated. o We are very concerned about our customers from Hooley's who are unable to drive to the Cub store. We are working on the following possibilities: - We have contacted Valley Transit and will be working with them to ensure that ample transportation is available from downtown to Cub. - We will set up a voucher system or provide tokens, so our customers who cannot drive will be able to ride free. - We are planning to order more motorized carts, expanded seating areas and possibly some "Shopper Helpers" in the Cub store for these customers. Steve, we are vitally concerned about taking care of the many loyal Hooley's customers and will be firming up our plans as this project progresses. Please give me a call if you need any other information. Thanks. Sincerely, Bob Bausch • Corporate Director, Store Format Cub Foods 127 Water Street • P.O. Box 9 • Stillwater, Minnesota 65082-0009 • (612) -439 -7200 It a illwater • ,---------\ THE BIRTHPLACE OF MINNESOTA REAPPOINTMENTS Jeff Johnson Howard Lieberman APPOINTMENTS Jay Michels Julianne Anderson MEMORANDUM TO: MAYOR AND COUNCIL FROM: HERITAGE PRESERVATION COMMISSION DATE: FEBRUARY 25, 1993 SUBJECT: APPOINTMENTS AND REAPPOINTMENTS TO THE HERITAGE PRESERVATION COMMISSION The following individuals are recommended by the Heritage Preservation Commission for appointments and reappointments. The recommendation for appointments are based on the resumes submitted and interviews held on February 23, 1993. PROFESSION AND INTERESTS Structural Engineer Expertise in historic restoration Attorney Interest in design and historic structures. Downtown Resident Professional in construction trade. 1t Brent Peterson Historian, Washington County Historical Society Representative ALTERNATE (should a vacancy occur or ineligibility of a recommended appointment) Antique Dealer Interest in historic restoration and design. Owns Historic Home. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 -6121 • illwater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HERITAGE PRESERVATION COMMISSION DATE: FEBRUARY 24, 1993 SUBJECT PROCESS FOR RECOMMENDATION OF APPOINTMENTS AND REAPPOINTMENTS TO THE HERITAGE PRESERVATION COMMISSION. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 - 6121 The Stillwater Heritage Preservation Commission is a Certified Local Government Commission. This means the Commission is recognized by the State and Federal Government as meeting the qualifications of the National Historic Preservation Amendments Act of 1980 (P.C. 96 -515). The Certified Local Government status gives the City of Stillwater the opportunity to receive matching grants for preservation purposes. The City has received two grants since 1989. The first was for $9,250 which was used to survey and prepare a National Register Form for the Downtown Commercial Historic District. The district was nominated to the National Register of Historic Places in 1991. The Commission is presently working on its Historic Context Study which will set goals and policies for preservation planning in the future. This grant is for $3,250. In order to maintain Certified Local Government Status, the Heritage Preservation Commission must have demonstrated individuals and /or expertise in historic preservation. These fields include history, architecture, architectural history, archaeology, planning, real estate, design, building trades, landscape architecture, or law. The Commission must also have a representative of the County Historical Society. Because of these stipulations, the Heritage Preservation Commission actively seeks these individuals in the community with these backgrounds to fill vacancies. They interview interested persons. The Commission makes the recommendation to fill the vacancies based on (1) the individuals experience, (2) profession, (3) interest in the areas of historic preservation and the preservation of the historic sites, districts and buildings in Stillwater. • eprional Bcd £3 Breakfast 4ck & Judy Dougherty ;illwater City Council Je ivertmninr_o 306 West Olive, Stillwater, MN 55082 (612) 430-2955 luck Dougherty 3.ckground Information for Application to ?.ritage Preservation Commission following is some information on my background that I feel will p me in serving on the HPC: orked ten years in the restaurant industry. Part of my duties included verseeing the design and construction of three restaurants. ' ',enovated the Rivertown Inn, an 1882 Victorian home, converting it into ape of the top Bed & Breakfast Inns in Minnesota. Renovation included .riding seven bathrooms, air conditioning, and fire safety system. •ber of Rivertown Restoration. Serve on the Board of the Minnesota Historic Bed & Breakfast Association. 2,urrent President of the Minnesota Bed & Breakfast Guild, serving second term. Serving second term on the Minnesota State Tourism Advisory Board. In the process of renovating the Carriage House at the Rivertown Inn into living quarters. Member of the Stillwater Area Chamber of Commerce_ Member of the National Trust for Historic Preservation. November 19, 1S92 Niles Kriesel City Manager City of Stillwater Stillwater, MN 55082 Dear Mr. Kries Sincerely, 1: Pcf /cc '1/ 6/1-0 Martha Hubbs 626 N. Fourth St. Stillwater, MT 55082 612 / 430 -2895 Should you have any questions, please contact me. It is my understanding there may be openings on the Heritage Preservation Commission this January. Should that occur, please submit my name for consideration to fill the vacancy. As you know, I have been involved in historic restoration and preservation for over twenty years and have a serious interest in the preservation of our City's heritage and its preservation. I am also a Bcard Member of the Victorian Society of America for the North -Star branch in Minnesota, winner of a National contest for ir decorating and a business owner whose niche is Victorian decor. 1 1 `B R'E N T T H O M A S P E T E R S O N JOB Preserving and researching the historical events OBJECTIVE that have created our unique past. 502 West Churchill Street Stillwater, Minnesota 55082 (612) 439 -8445 EDUCATION MANKATO STATE UNIVERSITY Mankato, Minnesota Received BS Degree in Law Enforcement in March 1986, with a minor in Political Science. Course work also included several history classes. • WORK MINNESOTA STATE FTSTORTCDL SOCIY7f EXPERIENCE St. Paul, Minnesota Site Interpreter - Minnesota State Capitol, 5/89 - Present Educate visitors and school children about the art, architectur and history of the Minnesota State Capitol, to stimulate their interest in the history of Minnesota and the political history, to provide information to the public and visitors and provide change and limited sales at the capitol information desk and to assist in the operation of the site. ST. CROIX COUNTY HISTORICAL SOCIETY Hudson, Wisconsin House Director /Caretaker - Octagon House Museum, 6/89 - 12/91 To operate the Ocatagon House during the seven month season, to include the following responsibilities: give guided tours, design and setup displays, coordinate volunteer guides and cashiers, provide research assistance to the public and also for the society. Year round responsibilities included: maintenance of the museum grounds and provide security of the site when the museum is closed. WASHINGTON COUNTY HISTORICAL SOCIETY Stillwater, Minnesota Volunteer Tour Guide - Washington County Museum, 8/87 - Present Greets and assists patrons to the Washington County Museum. Provides services to the public through tours of the Museum. Answers reference questions and does referral to appropriate facilities for assistance. MIKE TRACY INC., (STILLWATER COUNTRY CLUB) Stillwater, Minnesota Golf Pro Shop Assistant, 6/83 - 5/89 Assist club members with Pro Shop purchases. Golf cart maintenance and assistance to members in rental of the carts and collection of green fees. Page 1 of 2 BRENT T H O M A S P E T E R S O N ) PUBLICATIONS Fishwrapper: Younger Brothers (1987), John W. (1988onsin St. Croix Magazine: St. Croix River (1990), Hudson, St. Croix Val.ey Winter Sports (1990), Steamboats (1990) Taylor Falls, Minnesota History (1990) St. Croix Views: Octaaon House - Nudson, Wisconsin (1990) Stillwater: A Pllotoaraphic History 1843 - 1993., ( 1992) ACTIVITIES Awarded the Stillwater Country Club Junior Golf Scholarship. AND HONORS Elected to the :Kankato State University Student Senate. Appointed to the Historic Courthouse Advisory Committee - 1993. Member of the Washington County, Minnesota Historical Society. Member of the Society of American Baseball Researchers Page 2 of 2 • • • • February 7, 1993 M . Nr.n P - l erwedo City of Stillwater 216 N. 4th St. Stillwater, Mn. 55082 Dear Ann: am sending along the following resume for the opening on the Historic Preservation Committee. I have just taken a new position. so if you need to get in contact with me during the day try Construction Materials, Inc. - -- 929 -0431. My ne mobile number is 868- 2589. If I am unavailable on the mobile it will automatically roll over to my voice mail. My home number is 430 -1182. Sincerely, Jay Michels February 7. 1993 Members of the Historic Preservation Committee: I_ submit the followinc± bac around information on myself for consideration for the open position on the Committee. 7 have lifted in the Stillwater area for fifteen years. After 14 years as a partner in asphalt Specialties Co. of Lakeland, I have recently accepted a position with Construction Materials, Inc. of St. Louis Park as regional manager for construction fabrics. I am married' and have two children attending St. Cloud State University. We reside at 118 -1/2 N. Main St., which is a part of the Excelsior Block of Main St. As the owner of a building that was constructed in 1882, m7 concern for the preservation of the historical buildings of our city is of great importance. Equally as important is maintaining the historical presence in new projects. I have spent a gYeat deal of time at both the Stillwater Library and the Minnesota Historical Society viewing the collections of John Runk and others. I feel that my background in construction and my interest in preserving our past makes me a qualified candidate for the oven position.. I appreciate your consideration. Sincerely, —__?! GC z50...f> Jay Michels • • • • K. JULIANNE ANDERSON 119 WEST CHESTNUT RT MINNES2TA F50B2 5FFTEMGER � 1991 HI�TORIC FRFSERVATION COMMISSION RTILLWATER, MINNESOTA F.50B2 PURSUANT TO KATHRYN FRAN[IS INVITATTON, I AM ENCLOSING A COPY OF MY RESUME IM CONSTnERATION OF THE POSITION WITH YOUR COMMISSION. I AM A LOCAL BHSINE PERSON, HISTnRIC HOME a:NER, AND LONG TIME RESInENT OF RTILLWATER. I HAVE A LOVE FOR HISTOPIr ARCHITECTURE 4ND ANTIQUES AND AM MO5T INTFRESTED IN CONTRIBUTING TO THE 6OAL6 OF YOUR COMMISSION. I SHARE THE INTEREST OF THE COMMISSInN IN MAINTAINING A SMALL, QUAINT, HISTORICAL COMMUNITY. � � \ 8 •<‘;) � � \ r\\ ' --' _. �� �\ _. ` '~ (� 4L, �� \ '� . - ��� ' OBJECTIVE: COMMUNITY INVOLVEMENT: EMPLOYMENT: EDUCATION: K. JULIANNE ANDERSON 119 WEST CHESTNUT STILLWATER, MINNESOTA 55082 (612) 439 -4151 THE 3REEERVATION OF STIELWATER'S HISTORIC IiTEGRITY UNIVERSITY OF MINNESOTA R /se\rch Assista \t R}VERTO�1! RESTORATION SOCIETY HISTORIC HOME TOUR PERSONAL RESIDENCE INCLUDED IN TOUR CF HOMES \DUR GUIDE WASHINGTON COUNTY GUARDIAN AD LITEM YMUTH EDUCATION INSTRUCTOR, TRINITY LUTHERAN S . PAUL WINTER CARNIVAL ROYALTY 1979 MULBERRY POINT ANTIQUES - PRESENT Anticaes §ee]er REINHARDT & ANDERSON, P.A. L g al Assistant STRINGER, COURTNEY & ROHLEDER, P.A. L \ga] Secretary / Assistant MINNESOTA TRIAL LAWYERS ASSOCIATION Legal Se=rEtary /E£ucation Coor£inatcr WASHINGTON COUNTY EUAROIAN AO LITEM TRAINING UNIVERSITY OF MINNESOTA - B.S. DEGREE 1990 RASMUSSEN 5USINESS SCHOCL - LEGAL SECRETARIAL • 1 1 Mr. Nile Kriesel City of Stillwater 216 N. Fourth St. Stillwater, MN 55082 Bruce Brillhart 1 ' 0 t / .inn Bean House Bruce Brillhart Bfegant Victorian Berl and Breakfast 319 W Pine Street Stillwater, AN 55082 • (612) 430 -0355 . . • Dear Nile: By this letter I would like to express my interest in the next opening on the Historic Preservation Commission. I believe that with my background and experience 1 can make a positive contribution to the Commission and it's objectives. Education & Experience: I have a BS and a MS degree in engineering, and also an MBA from the University of Minnesota. I have worked in high technology medical and military electronics for 20 years, and am currently CEO of RBC Incorporated, a consumer. electronics company based in Golden Valley, MN.. Vikki Brillhart and I are currently restoring the Hersey /Bean /Lehmicke mansion at 319 W. to create the historic Bed & Breakfast called The Ann Bean House. We purchased the house as an 8 -plex in 1990, and we began renovation last year. - Our house was on the RTR Historic Home Tour last year as an example of a renovation in progress. Community Involvement: Historic Old West Side Neighborhood Association, Ann Arbor, MI - .1974 -76 River Town Restoration, Stillwater, MN - 1990 - present Stillwater Chamber of Commerce - 1990 - present Stillwater Planning Commision Subcommittee for B &B ordinance revision - 1992 • Comments: I have had a long term interest in historic preservation, beginning with the historic neighborhood I lived in after graduation from college.. It - is only recently that we have had the resources to begin our own restoration, but this experience has been valuable in defining the advantages and limitations of - historic preservation. I am a fairly new resident to Stillwater, but I-feel my experience with historic restoration and preservation, combined with my diverse community experience can bring fresh perspectives and ideas . to the commission. 1 • • ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 22.10 OF THE STILLWATER CITY CODE ENTITLED HERITAGE PRESERVATION COMMISSION The City Council of the City of Stillwater does ordain: Section 1: Amending. Section 22.10, Subdivision 3, Subsection 1 to hereafter read as follows: (1) Members. There is hereby created and established a City of Stillwater Heritage Preservation Commission, hereinafter the "Commission" which shall consists of ( ) voting members to be appointed by the Mayor, by and with the advise and consent of the City Council. The Chairman of the Stillwater Planning Commission or his designee and the City Planner of the City of Stillwater shall be ex- officio, non- voting members of the Commission. Section 2. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Attest: city clerk 3 Mayor • 104 North Main Street 301 South Main Street 224 South Main Street 314 Birchwood Drive 202 South Main Street 123 North Second Street 212 North Main Street 213 East Chestnut Street 232 North Main Street iliw ater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: FEBRUARY 16, 1993 SUBJECT: MEMBERSHIP ON DOWNTOWN PARKING COMMISSION Karl Ranum * Paul Simonet * i-ehu. d Ch ► on * Dave Swanson * Katie Holdorph Patrick Anderson Vern Stefan -olI ► Martha Connley >. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439 - 6121 The following people have indicated an interest in the Downtown Parking Commission. The resolution that established the Downtown Parking Commission calls for seven members; five downtown business or property owners and two residents from the broader community. Business /Resident Business /Resident Business /Resident Resident Business /Resident Business /Resident Business /Resident Business /Resident Business /Resident * Previously on Parking Task Force When appointing members of the Commission, the following terms should be set, two for a one year term, three for two year terms, and two for three year terms. The Council may want to consider geographic coverage of business location when selecting commissioners to get representatives from the various areas of the Downtown. RECOMMENDATION: Appointment of seven members for various terms to the Downtown Parking Commission. • • • ANDERSEN CORPORATION Dear Neighbor: You may have heard that Andersen Corporation is looking at purchasing property on County Road 21 for potential future expansion. Included here is information about the proposal: the property, our plans for the site, the economic benefits to the community, our commitment to the environment and to this area. We at Andersen care about this community and have worked hard to be good neighbors. With this expansion will come new jobs, added economic resources and an improved tax base. We would like to hear what you think. Please take a look at these materials and use the enclosed reply card to pass along your questions and comments. Public hearings will be scheduled by the appropriate local authorities in the coming weeks. These will be listed in the local papers. I thank you for your interest and consideration. Sincerely, .4"/ tio° Jerry Wulf President I00 FOURTH AVENUE NORTH BAYPORT, MINNESOTA 55003 -I096 612 - 4.39 -5150 The property on the edge of Bayport that the state wants to sell to Andersen keeps our potential expansidn in our hometown. We want to continue to be a good neighbor and work together with the community to develop responsible and responsive expansion puns. • The 245 -acre site, off of County Road 21 on the west edge of Bayport, is part of 1,100 - acre property owned and managed by the Department of Natural Resources (DNR). • Used for over 50 years by Department of Corrections as cropland, pasture and disposal site. • Transferred to DNR in 1973 When no longer needed as prison farm. • Nearly half of the property hays continued to be used as farmland. • The property has limited value as wildlife refuge and has public hunting restrictions, according to the DNR. • DNR "desires to purchase more and better quality replacement wildlife lands, which allow broader public uses." • DNR has identified 500 to 1,000 acres of choice, quality wildlife habitat in the metro area for purchase with sale proceeds. • DNR has been looking to sell the property. Dump sites would be cleaned up. The site also includes three dumps, which the prison farm used to dispose of trash, motor oil and chemicals. Andersen will advance up tb $600,000 to DNR for clean -up, saving uSe of public funds. The cost of dean -up 'will be deducted from the proposed purchase price. Manufacturing campus would be built in stages. The new development will be designed for the property and fit into the countryside. Phase I of the expansion would start with a one -story 185,000 - square -foot facility to process plank lumber, creating 400 jobs in 1996 or later. The remaining phases would take decades to fulfill and may include up to two million square feet of one -story buildings. The fully developed facility would create 2,000 additional jobs. Traffic • Truck traffic is estimated to average one per hour in Phase I; four per hour when fully developed. • Car traffic is estimated to average 150 per shift on two shifts in Phase I and 750 per shift on two shifts when fully developed. • Rail traffic is estimated to average 12 cars per day in Phase I and 18 cars per day when fully developed. Light / Noise / Setting • All proposed buildings would be set back from the bluff and recessed 15 feet below the existing elevation. • Hooded lighting will minimize ambient light. • A small hill, or berm, a buffer zone of trees and landscaping will shield the manufacturing campus. • Noise levels will be maintained within permissible sound levels. • • • The project will benefit the St. Croix Valley. Economic / Employment • 400 new jobs in Phase I. • For every 100 jobs created by Andersen, another 123 jobs are added in increased supply and services. • $4.6 million in total wage and salary disbursement. • $10.6 million increase in gross state product. • $23.9 million increase in gross economic activity. Taxes • Phase I will bring an additional $1.1 million in taxes to the area. — $189,118 goes to the county. — $407,932 to the school district. • — $181,508 to the city of Bayport. — $327,276 to other government bodies, including Baytown Township. • Additional tax revenues can fund improved schools and local services. Environmental Enhancements • Andersen will fund the clean -up of the disposal sites, and enhance and maintain a buffer zone of trees. A small hill, or berm, will further separate the residential areas from the recessed buildings. • Trees, shrubs and flowers will landscape the site. • The existing wetland on the property will be left intact and two additional ponds will be built for sediment, storm water and erosion control. Existing wetland will actually be increased from an estimated 4 acres to 12. Commitment to the environment. We take our role as environmental • stewards very seriously, and have invested nearly $7 million in state -of- the -art environmental equipment. Our goal is zero emissions, with facilities and processes that have a minimum impact on our environment. Even as we grow, our emissions are decreasing because of improvements in systems and technologies. Emission Reductions • TRI (toxic release inventory) emissions have dropped 27 percent in four years. • By 1995, emissions of TRIs will be cut in half from 1988 levels. • The company's goal is zero TRI emissions. Waste Reduction • Solvent recovery programs saved nearly 250,000 gallons in 1991. • Sawdust is used by the NSP King Plant, reducing Andersen's waste — and NSP's sulfur dioxide emissions. • Steam- generating incinerators reduce waste going to landfills and provide steam for utilities. • Solid waste has been reduced over 60 percent. • Recycled 2,000 tons of materials in 1991. Andersen and the St. Croix Valley. Andersen shares 90 years of history in the St. Croix Valley; 80 years in Bayport. 3,700 jobs are drawn from the Valley and the company pays approximately $2.33 million a year in property taxes. • $400,000 goes to the county. • $861,000 goes to the school district (3.7 percent of its budget). • $384,000 goes to the city of Bayport (40 percent of its budget). • $690,000 goes to other government bodies, including Baytown Township. Q: Why does Andersen need to expand in Bayport? A: There are three important treasons. First, our history. We have been in Bayport for 80 years and we feel very much a part of the community. Wherever we expand, that area will benefit. We'd like that area to be Bayport. Second, the valuable employee base. Our employees are our most valuable asset, and we would like our future employees to be drawn from this same potential base of employees. Third, expanding in Bayport would allow us to keep our facilities close together, maintaining the synergy of one location and saving transportation costs of supplies and products. Q: Doesn't Bayport have enough industrial development? A: Ultimately, the community decides that question. From our perspective, we believe that a company has to be interested in continually growing its business if it is to survive. This applies to communities as well. Bayport is a thriving community that is moving forward. It can't turn back the clock. There are important economic' benefits that would come to the area with the development. In addition, the community would preserve a strong community partner and an environmentally responsible corporate citizen. Q: What can we do about traffic and decreased air quality from gasoline engines? A: Andersen continues to encourage and support the use of bus service$, car pools and company - purchased van pools to decrease the number of cars at our facility. Gasoline exhaust is a national problem and needs to be addressed on many levels — from the efficiency of cars, to the availability of mass transit and the development of alternative transportation. We continually strive to use as few trucks as possible to move materials and finished product. We also work to make the best possible use of rail. Q: Aren't all your environmental efforts reactive to government regulation? A: Absolutely not. Our corporate mission includes a commitment to responsible environmental stewardship. This is an ever - present value of the company in all our plans and developments. More importantly, we have put action behind our words to the tune of $7 million of environmental equipment to collect sawdust, recover solvents, recycle material and reduce emissions. We are pioneering the conversion from solvent - based wood treatment solutions to water -based solutions in order to reduce pollution at the source. We are leading the industry in converting to these processes. In addition, we are continuing research into more productive use of wood and vinyl, reducing waste. We are well ahead of the state - suggested schedule for reducing TRI emissions and expect to meet the 50 percent reduction goals. Our own goal is zero emissions. Q: Won't Wisconsin benefit more from increased employment and the resulting economic activity than Minnesota? A: No. For every 100 jobs created by Andersen, another 123 jobs are added in increased supply and services. Some of these additional jobs will be with direct suppliers to Andersen. Many of these vendors are located in Minnesota. Other jobs are in retail and area services normally purchased by residents. Since many of the new employees will live on this side of the St. Croix, we fully expect Minnesota to benefit greatly from the expansion. Q: What are your employment practices? Don't you hire only family members? A: No. We hire the most qualified employees for any job opening. • • • • • • RESOLUTION NO. 93- CITY OF STILLWA'TER, WASHINGTON COUNTY, MINNESOTA SUPPORTING THE ACQUISITION OF A TWO hunuxau FORTY -FIVE ACRE SITE ADJACENT TO COUNTY ROAD 21 FROM THE MINNESOTA DEPART)ENT OF NATURAL RESOUR('VS Whereas, Andersen Corporation has 90 years of presence within the St. Croix Valley, 80 years within the City of Bayport and presently provides over 3,700 jobs throughout the St. Croix Valley; and Whereas, Anderson Corporation is proposing to acquire a 245 acre site adjacent to County Road 21 on property that is currently owned and managed by the Minnesota Department of Natural Resources; and Whereas, Andersen Corporation has shown itself to be committed to conducting its business and providing jobs and growth in a manner that is consistent with the environmental goals necessary to provide for the protection of the St. Croix Valley as an environmental resource to this community. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater., that this City herewith goes on record as supporting Andersen Corporation in its proposal to acquire the 245 acre site adjacent to County Road 21 from the Minnesota Department of Natural Resources. BE IT FURTHER RESOLVED, the City of Stillwater herewith commends Andersen Corporation on its corporate and civic leadership within the St. Croix Valley and its surrounding communities all of which has had a beneficial impact on the quality of life for all of the residents within the St. Croix Valley. Attest: city clerk Mayor • • • DEAR SIRS, RICH ANDI & °����peat � & O « w Municipal Docks •p.(l Box i4s`Stillwater, MN 55082 (612) 430-1234 FAX (612) 430-3984 . CITY OF STILLWATER HONORABLE CHARLES HOOLEY AND COUNCIL MEMBERS 216 NORTH 4TH STREET STILLWATER, MN 55082 DERSON, PRESIDENT ENTERPRISES L.L.C. MARCH 11, 1993 ANDIAMO ENTERPRISES CURRENTLY MANAGES AND MAINTAINS SIX CHARTER BOATS, TWO BUILDINGS ON MAIN STREET, AND THE CLUB HOUSE AT OAK GLEN COUNTRY CLUB. WE HAVE MANAGEMENT, BOOKKEEPING, SERVICE AND MAINTENANCE PERSONELL ALREADY ON STAFF. IN ADDITION WE HAVE A COMPUTERIZED APPOINTMENT AND BOOKKEEPING SYSTEM ALREADY SUITED FOR THE ICE ARENA. OUR HEAVIEST OPERATIONAL SEASON IS (APR.-OCT) THIS WILL ALLOW US TO USE OUR KEY PERSONEL TO REDUCE OVERALL LABOR COSTS AND PROVIDE EFFICIENT OPERATION. WE WILL INTEGRATE PRESENT EMPLOYEES TO INSURE NO INTERUPTION IN SERVICES OR AVAILABILITY. A MONTHLY SALES SHEET WILL BE PROVIDED TO THE CITY, AND A YEAR END FINANCIAL STATEMENT WILL BE PREPARED BY OUR C.P.A. THIS PROPOSAL WILL BENIFIT THE CITY THROUGH: - REDUCED LIABILITY AND INSURANCE COSTS - GUARANTEED INCOME OF $10,000.00 - 4 1/2% OF GROSS INCOME OVER 1992 AMOUNT OF $188,627.11 - IMPROVED CONCESSION SALES THROUGH INCREASED VISABILITY AND AVAILABILITY - MAINTAIN AND IMPROVE STRUCTURE AND EQUIPMENT I AM AVAILABLE TO PROVIDE YOU WITH ANY ADDITIONAL INFORMATION YOU MIGHT NEED TO MAKE YOUR DECISION. THANK YOU FOR YOUR CONSIDERATION IN THIS MATTER. 03/10/93 [REVISOR ] RR /AH 93 -2528 1 bridge; 2 (4) effect of historic designation on the disposition of 3 the current bridge; 4 (5) lower cost alternatives to relieve traffic congestion 5 in Stillwater; 6 (6) environmental and aesthetic effects on the wild and 7 scenic nature of the river; 8 (7) the effect on the marked trunk No. 36 corridor; 9 and 10 (8) the costs of relocating municipal utilities and the 11 proper apportionment of the costs among the benefited 12 communities. 13 The commission shall solicit information from 14 nontraditional transportation croups and planning sources such 15 as the University of Minnesota college of architecture and 16 landscape architecture and the University of Minnesota center 17 for transportation studies. The commission shall submit a 18 report to the legislature, the commissioner of transportation, 19 the metropolitan council, and the cities of Stillwater and Oak 20 Park Heights before March 1, 1994. 21 Sec. 3. [MEMBERSHIP.] 22 The commission shall be composed of two members appointed 23 by the city council of the city of Stillwater, two members 24 appointed by the city council of the city of Oak Park Heights,, 25 one member appointed by the commissioner of transportation, one 26 member appointed by the Minnesota - Wisconsin boundary area 27 commission, and a chair appointed by the metropolitan council., 28 The commission shall hold its first meeting within one month 29 after final enactment of this act: Members of the commission 30 shall serve without compensation except expenses that would be 31 reimbursed for state employees shall be reimbursed to the 32 members. The commission may request the commissioners of 33 administration and transportation to provide clerical and 34 technical assistance. 35 Sec. 4. [APPROPRIATION.] 36 $ is appropriated from the general fund to the commission for the purposes of this act. 2 • 03/10/93 [REVISOR ] RR /AH 93 -2528 Senators Krentz, Murphy and Chandler introduced- - S.• F. No. 877 Referred to the Committee on Transportation and Public Transit 1 A bill for an act 2 relating to transportation; placing a moratorium on 3 the development of a bridge over the St. Croix river 4 at Oak Park Heights; creating a study commission; 5 appropriating money. 6 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 7 Section 1. [HIGHWAY 36 BRIDGE MORATORIUM.] 8 The commissioner of transportation shall not acquire land 9 or enter into contracts in preparation for the construction of a 10 bridge at or near the right -of -way of marked trunk highway No. 11 36 in the city of Oak Park Heights before March 1, 1994. 12 Sec. 2. [ TUDY 13 A study co 18 existing bridge, ission is established to evaluate alternatives 14 for the proposed bridge crossing on the St. Croix river at 15 Stillwater -Oak Park Heights. The commission shall evaluate at 16 least three alternatives, including a four -lane "freeway" 17 bridge, a two -lane central corridor bridge utilizing the and utilization of the existing bridge in 19 conjunction with strategies to address current traffic problems 20 that do not involve bridge construction. The evaluation must 21 include consideration of: 22 (1) impact of urban sprawl; 23 (2) potential adverse impact on economic development in 24 Minnesota; 25 (3) possible changes in the lift schedule of the existing 1 a NEW HEIGHTS CHARTER SCHOOL DENNIS L. MEYER, CHARTER PROPOSAL GROUP CHAIRMAN VISION STATEMENT priority listing. • which the areas are examined should not be interpreted as a The purpose of New Heights Charter School is to provide an atmosphere of creativity, not only in students, but in staff, as well. New Heights is not addressing .a particular grade level or subject area, but, rather, the entire K -12 spectrum. It is anticipated that New Heights will also be offering pre- school and post- secondary opportunities, as well. As a result, many teaching strategies are not yet determined. Those strategies will be established by individual teachers and teaching teams. However, the parameters within which the teaching strategies will function and the basic educational philosophy by which they will be governed are established. When the charter is accepted, it will be necessary to hire additional staff. This is not seen as a problem by the Charter Proposal Group. Unique and creative teaching strategies will be necessary because of the general purpose and plan of New Heights. This purpose and plan can be separated into four distinct areas. The order in First, New Heights will be a cooperative effort between the charter school, Independent School District 834, the City of Stillwater and surrounding communities, the business community, and parents of enrolled students. The charter school is being proposed at a unique time for ISD 834. In the fall of 1993, the district will be moving into a new high school. As a result, three buildings currently used for ISD 834 students will become available. The City of Stillwater has an interest in one of the buildings. The City is very interested in working cooperatively with groups who would like to make use of the classroom space. The ISD 834 administration is also extremely interested in a proposal that will be an aid to current school programs and make use of surplus school space. Our desire is to work coopertively and /or contractually with ISD 834 to provide an Alternative Education Program. Second, New Heights is proposing a pay schedule that is based on merit. The particulars of this system have not yet been defined, but the Charter Proposal Group is committed to a plan that will reward staff for a -job well done and allow for removal of those who do not meet established standards. Roughly, the plan will be based on four or five pay plateaus which will allow staff to reach the top of the ISD 834 pay schedule without becoming an "administrator." Third, New Heia hts will become involved in the educational process of incarcerated men and their families. Because of its location in Stillwater, New Heights has an opportunity to provide educational opportunities to residents of the State Correctional Facility in Stillwater and residents of the Washington County Jail. Fourth, students at New Heights will be required to participate in co- curricular activities. New Heights plans to establish and fE a Drum and Bugle Corps /Marching Band as a part of the curriculum. The purpose of this activity is many fold. First, the Charter Proposal Group believes in the educational importance of co- curricular activities. Teamwork, discipline, sacrifice, hard work, etc. ara all "character building" features of this type of activity. Second, it allows for New Heights to have an identity that is unique in Minnesota. Our mission is to be the best. Third, it alllows us to provide a cooperative opportunity with ISD 834. Within the basic concepts outlined above, staff will develop a team with teaching strategies that will enable students to become contributing members of society. a • • • The curriculum at the elementary level will be tradi- tional but the learning rate will be accelerated. There will be an integrated learning approach, borrowing from the whole language curriculum but learner outcomes will be clearly defined and in terms that are easily understood by parents. The key to the accelerated learning rate will be how the parents are involved in the education process. The parents that select this school will agree to "teach" their son or daughter one hour a day at home. This home teaching will include structured dinner table discussions, daily reading of selected literature by the parents to their children, and more formal projects that require the family to investigate and pass on their values, traditions and religious beliefs to their children. This critical portion of the student's education will not be left to chance but daily and unit home lessons will be developed jointly by parents and teachers. Some of the parents that chose the school will have the interest, ability and time to assume more of the teaching duties at home. To support those parents, -the school will offer a continuum of options from enrolling the students in school activities - Dart of the day to just supplying the parents with educational materials and parent support groups. The amount of time the student spendt at school may also vary from year to year depending on the needs of learner and the family. 2 • LETTER OF INTENT TO FORM A CHARTER.SCHOOL UNDER THE EDUCATION ACT MINNESOTA STATUTE 265, Art..9, Sec 3 (1991) September 1, 1992 To the Board of Education, Independent School District 834: The Board of Directors of New Heights Schools, Inc., requests authorization from the Board of Education of Independent School District 834 (ISD 834) to establish and operate New Heights Schools, Inc., as a non - profit, outcome -based school in accordance with Article 9 of the Education Act. The focus of the school will be to provide a program for students from pre - school to post- secondary age, who are unsuccessful or disenchanted with conventional schooling. The primary goal of the program will be in aiding students in identifying, setting a course for, and reaching their ultimate, God -given potential. Students will be able to'make a successful transition to work or college, achieved through a diversified learning program centering on principles of creativity, self- discipline, and accountability. EXECUTIVE SUMMARY Our purposes for creating New Heights Schools as a non - profit Charter School are consistent with the intent and purposes of Article 9 of the Education Act: - -To improve student learning, - -To increase learning opportunities for students, - -To encourage the use of different and innovative teaching methods, - -To establish new forms of accountability, and - -To provide new -, professional opportunities for teachers, including the opportunity to be respon- sible for the learning and instruction at the site. Page 1 "Fifty years ago, a group of researchers began an ambitious, long -term study of 268 male college students, analyzing the paths their lives were to take. Among these men, now in their late 60's and 70's, the researchers found school performance was little related to job competence (Readers Digest 08/92). The problem that New Heights is attempting to address is actually two -fold. Many students currently enrolled in our state's educational system would be considered to be at -risk, i.e., they are not currently on track toward high school graduation. Programs for at -risk students are not new or unique. The program that we propose will address problems faced by at -risk students and provide ways to overcome these problems. However, we also reccgnize that many high school graduates have chosen or been place d. in a program that has not adequately prepared them for a vocation or further studies. Many fail. to make a successful transition into the work force. Guidance and parental involvement is frequently missing. The result is a shortage of skilled and creative people. In order for New Heights to be effective in meeting its established goals, it is necessary that this school be a cooperative effort w'th ISD 834 (especially programs currently functioning for at -r the business communi sk students), local public agencies, and y. The result will be a benefit to ISD 834 in that the majo.ity of students attracted to this school will be students who are not currently enrolled in school programs. It will aso be an additional alternative school option for ISD 834 on a cooperative and /or contract basis. THE PRODUCT (PROGRAM DESCRIPTION) This program is rooted in the key element of the uniqueness of each individual. By understanding and addressing that, this program will provide an environment where students and parents have an active voice in planning and evaluating each student's program. Although parental involvement is an important element, it will not always be possible. However, it is possible that each student have someone from outside the typical staff setting who will have involvement in their educational process. This will require community and business involvement. It is important that students know that someone is interested in them and what they do with their life. Extraordinary efforts will be made to involve parents on a consistent, day -to -day basis. Where this is not possible, others will step-in to fill the gap. Another key factor that displays the uniqueness of New Heights Schools is the pay structure for staff. Remuneration will be based on accountability and productivity. The vision for this school will be laid out before the staff. Measurable goals will be established for each area. Salary will be determined by how well these goals are met. The general school curriculum will be integrated, project - centered, and use appropriate texts and original materials generated by teachers and students. The program will include: -- School will be open twelve months a year, six days a week, and will take advantage of extended hours. - -The school setting will not be limited to a single learning center. Satellite centers will be established and utilized. - -Each student will be required to complete a core curriculum of writing /reading, mathematics /science, health /physical education, history /geography, and the arts. - -Each student must demonstrate an ability to work, must have employable skills, must demonstrate an ability to work toward goals, and an ability to work cooperatively with people. - -Each student will be responsible to journal daily. In that journal, they will be expected to begin formulating dreams, and all that they can think or imagine. - -By involving parents and community resources, each student will receive a large amount of mentoring or individualized instruction. - -New Heights will make use of weekly and bi- weekly evaluations. This is important for student growth and allows for accountability and accurate staff evaluations. Page 3 This also allows for incentives and rewards as students and staff meet pre- determined goals. - -Each student will be encouraged to be creative. This is not a carte blanche to do whatever they want, whenever they want, but, rather, an understanding of the creative process. Special emphasis will be placed on patience and perseverance. Each student will be required to complete projects developed by themselves and their teachers and that requires outside involvement. In order to graduate, students will demonstrate their ability to: -- Communicate with words, numbers, and visuals. - -Think and solve problems to meet personal and academic needs. -- Function as a citizen. - -Work cooperatively, as well as independently. - - Develop physical and emotional well- being. - - Contribute to the well -being of society. Students will be evaluated in a variety of ways. Measures will include some or all of the following: oral, written, or media presentations; student portfolios; real life applications; judgements by staff, parents, self, and community and business mentors. OPERATIONS AND MANAGEMENT THE BOARD OF DIRECTORS The governing body for the school will be a board of not more than twelve directors, composed of a majority of teachers. This board will be responsible for policy decisions that will keep the school operating within the philosophical principles upon which the school is founded. It will be responsible for hiring and dismissing staff, budgeting, contracting for services, curriculum, and other operating procedures. The board will operate by majority vote. The membership will consist of . parents, community members, and staff. • • • The board will select a person or persons to oversee the school operations. This person (or persons) may be members of the school board. They will be accountable to the board. It will be their responsibility to keep the staff moving toward the established vision. They will be responsible for staff evaluations. Staff will be accountabld to them. In turn, staff members will be hired to oversee a particular area of discipline pertaining to New Heights. It will be their responsibility to organize a teaching /mentoring team. This team will be comprised of fellow teachers, aides, parents, and volunteers from the business and local community. It is the intention of New Heights Schools to begin operation in 1993 when facilities open in ISD 834. However, it is our desire to not be limited by that time schedule. A provisional board will be established immediately for the purpose of developing an operating contract. This provisional board shall function for one year, beginning with the signing of the contract. After one year, an elected board will be formed and empowered. This board will govern under laws established by the Education Act, Minnesota Statute 265, and by New Heights Schools, Inc., by -laws. New Heights will be subject to the auditing requirements of Article 9, Section 3, subdivision 8(L) of the Act and will adopt the appropriate financial and student accounting practices as mandated by the Department of Education. Accounting records will be audited annually by a public accounting firm contracted by the Charter School Board of Directors. It will provide instruction for more than the required number of days, as stated by State Law. New Heights assumes liability with respect to all activities related to the school, and, as such, will obtain appropriate liability insurance as required by law. • STAFF REQUEST ITEM DEPARTMENT pARWR TWAT_ MEETING DATE Mar 16 1993 DESCRIPTION OF REQUEST (Briefly outline what the request is): Reauest permission to qo out for quotes on a John Deere 1800 utility sprayer ADDITIONAL INFORMATION ATTACHED: YES )( NO FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Budgeted for this in the 1993 C/0 budget. $20.000.00 ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO • PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY: -m DATE: // - 2-3' It attachments The 1800's spreader features a hopper capacity of 13.9 cubic feet and spread swath up to 66 feet. Matched with the constant engine rpm and infinite speed control of the transmission, it works beautifully for both heavy and light top dressing. The 1800's utility bed offers a host of advantages. With 15- cubic -foot area, electro - mechanical dump, drop -down sides, and a tailgate that can open from the top or bottom, it can be used for everything from flatbed applications to moving and dumping up to 1,600 Ib. loads (with 200 Ib. operator). The 1800's chemical injection system eliminates the need for tank mixing and purging, by placing material between the tank and delivery point— making spot treatments and changeovers less time consuming. Omnijet agitation nozzles point to the corners of the 1800's tank to ensure spray material stays properly suspended. The Micro -Trac 3000 precisely controls and monitors application rates during spraying. Breakaway boom protection, front and rear, keeps the 1800 safe at work as well as provides a space- saving way to store it after use. Raindrop nozzles provide minimal - drift spraying while diaphragm check valves ensure complete shutoffs. Optional high - pressure system provides a more efficient use of mole cricket, grub, and nemotode insecticides by injecting them directly under the turf's surface— eliminating run -off and breakdown by the sun. S P E C 1 F 1 C A T I 0 N S 1800 UTILITY VEHICLE Engine Model Number Kawasaki FD620D -AS02 Horsepower 18 hp (13.4 kW) Low Idle Speed 1,500 rpm High Idle Speed 3,600 rpm Drive System Hydrostatic Sauer Sundstrand, 2 -speed Peerless Transaxle, McCord Oil Cooler Base vehicle usage Max. Forward High -Range Speed 11.5 mph (18.5 km /h) Max. Forward Low -Range Speed 6.0 mph (9.7 km /h) Max. Reverse High -Range Speed 8.0 mph (13 km/h) Max. Reverse Low -Range Speed 4.0 mph (6.4 km /h) Ambient Operating Temperatures 30 -120 °F ( -1 to 48 °C) Base vehicle with sprayer usage Recommended Spraying Speeds 3-6 mph Max. Expected Operating Grade 20%, 11.3 deg. Brakes Rear -Axle Drum Brakes w /Additional Transaxle Disk Parking Brake Power steering Steering Wheel Diameter 14 in. (356 mm) No. of Turns (lock -to -lock) 21/2 clockwise, 2 counterclockwise Electrical system Battery 12 volt, heavy -duty Safety Switches One for brake pedal to be depressed to start engine, one for park brake to be set to leave seat with engine running, and one to shut oft engine if operator leaves seat Fuel supply system Tank Type Translucent Poly Tank Capacity 8 gal. Fuel Pump Electric Fuel Consumption 0.8 gal./hr. (approx.) Time Between Fills (Normal Conditions) Approx. 10 hr. ACCUMASTER SPRAYER SPECIFICATIONS Custom low- profile 200 - gallon polyethylene tank (patents pending) includes: Special structural tank design for proper weight distribution; 12 -in. opening with a convenient 4 -in. lid in the tank, 12 -in. fill cover; low profile anti - siphon /air -gap filler combination; lockable lid with stainless steel guard; recessed circular moat around fill area to collect liquid chemical spilled in the tank filling operation; recessed channel from moat to rear of tank for excessive spills in tank filling operations; Omnijet agitation directed to all corners of the custom tank to properly mix the most difficult chemicals; sloped bottom with center sump to aid complete drainage; anti - vortex withdrawal fitting; fill opening has a removeable 12 -in. nylon strainer basket with 14 mesh nylon screen. Custom sprayer skid (tank frame assembly) to fit the John Deere 1800 vehicle includes: Boom mounting system; hose carrier rack on tank strap; spray gun holder on skid frame; pump drive incorporated into the tank frame and shielded. Pump system includes: Ace centrifugal pump; electric clutch to engage pump; control valves to throttle agitation pressure and volume, boom and spray gun connections; 100 psi (maximum psi), 60 gpm at 40 psi; grease - lubricated lip -type seals — protect seals when pump is run dry. Contact your distributor for additional specifications on equipment and attachments. (Specifications and design subject to change without notice.) DKE3472 Litho in U.S.A. (93 -01) Tires Front Tires 23x10.5x12 (SOFTRAC) Rear Tires 16x12.00x12 (SOFTRAC) Front Tire Operating Pressure 8-12 psi Rear Tire Operating Pressure 12 -16 psi Dimensions Wheelbase... 61.5 in. (156.2 cm) Turning Radius Inside Min 120.5 in. (306.1 cm) Outside Min 280 in. (711.2 cm) Overall Width 66 in. (167.6 cm) Overall Length 102 in. (259.1 cm) Overall Height 50.5 in. (128.3 cm) Wheel Tread Front Width 53.6 in. (136.3 cm) Rear Width 53.5 in. (135.9 cm) Ground Clearance 7.3 in. (18.5 cm) Overall Weight 1,141 Ib. (518 kg) Base vehicle with sprayer, boom, and 200 pound operator Empty Tank OA Weight 1,778 Ib. (807 kg) Full Tank OA Weight 3,516 Ib. (1596 kg) Overall Width 90 in. (228.6 cm) Overall Height 78 in. (198.1 cm) Frame One -piece welded mainframe Operator's Station Bench seat, adjustable fore and aft with wrenches, 5 in. minimum travel Base vehicle instrumentation Speedometer in both kph and mph, readable to within ±0.5 mph; combination tach/hourmeter; voltmeter indicator; engine -oil- pressure indicator; engine - coolant temperature gauge; choke control on dash; ignition switch on dash; throttle control on dash Base vehicle with sprayer instrumentation Sprayer system controls, mounted on dash to right of steering wheel Boom distribution system includes: 21 -ft. chain supported boom; special self - cleaning patented boom hinges; three sections with special breakaway (4 -way) hinge flexibility; 13 nozzles using Raindrop drip- reducing technology and non -drip diaphragm nozzle bodies with 3 /4 -in. hoses; electric solenoid boom section control console; liquid operation away from operator; electronic micro - switch outer boom carriers prevent accidental liquid discharge with outer boom sections in transport mode (optional); adjustable boom height; outer boom protectors; separate 3 /4 -in. supply hose for each section; quick TeeJet quarter -turn nozzle caps. Optional Equipment: Spray gun, (trigger type) with 50 ft. of spray hose; 1575 push boom carrier; 12 -volt electric/ mechanical agitation; Micro -Trak sprayer control with special mounting; special ground -plane turf boom (15 ft./21 ft. combination) with dolly wheel on chain support; hose reel (200 -ft. capacity); clean water tank (wash tank); root feeders. T SAFETY live with h Low Monthly Payments Are Standard Equipment Ask your dealer about on- the -spot financing from John Deere Credit (U.S.) or John Deere Finance Limited (Canada). • • • M E M O R A N D U M TO: Mayor and City Council FR: Sheila McNamara DA: March 12, 1993 RE: HIGHLANDS OF STILLWATER, PHASE IV Please bring your copy of the feasibility report from a previous meeting. COURAGE s T C R O I X • • 1460 Curve Crest Boulevard Stillwater, Minnesota 55082 (612) 439 -8283 rage St. Croix is a facility of rage Center, a nonprofit anization providing rehabili- tation and independent living services for children and adults with physical disabilities and sensory impairments. A United Way Agency March 9, 1993 Nile 1 riesel Coordinator City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Nile: It has been sometime since we talked about the cities procurement of land from Courage St. Croix. It is our position that we be reimbursed at the fair market value for the land in question. The property value for comparable land in the area has been $2.52 per square foot. We also request that the assessments for the new roadway be forgiven. As you know, Courage St. Croix is a non profit agency with an established facility. The construction of the new road does not have a positive impact on our property. As an existing facility, we do not benefit from access to sewer and water. Please keep me advised of the status of this issue. I look forward to hearing from you. Sincerely, Peter Polga Director Courage St. Croix • iliwater THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: MARCH 12, 1993 SUBJECT: COMPREHENSIVE PLAN UPDATE WORK PROGRAM Attachment: Comprehensive Plan Work Program and Budget. L Background: This item was discussed by the City Council on January 19th and 25th and continued to this meeting for further consideration. Attached to this memo is the Comprehensive Plan Update Work Program and Budget Request. At the last Council meeting, Councilman Kimble suggested the possibility of the Council holding a public meeting with some of the groups interested in the Comprehensive Plan Update as a part of review of the work program. Groups that have expressed interest in the update include the Parks and Recreation Commission, Charter Commission, Planning Commission and neighborhood groups. Recommendation: Consideration of Comprehensive Plan Work Program and Budget Request. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439-6121 i1bWater THE BIRTHPLACE OF MINNESOTA MEMORANDUM 1 TO: MAYOR AND CITY COUNCIL FROM: STEVE RUSSELL, COMMUNITY DEVELOPMENT DIRECTOR DATE: JANUARY 13, 1993 SUBJECT: COMPREHENSIVE PLAN WORK PROGRAM AND BUDGET Background: The existing City of Stillwater Comprehensive Plan was adopted by the City in August of 1979. Since that time, the plan has been amended to include three specific area plans. These include the Brick Pond Area Plan (1987), the Downtown Plan (1988) and the West Stillwater Business Park Plan (1989). These updates studied areas of the City that needed immediate attention: the Downtown and Business Park. These plans did not examine overall City -wide plan policies and conditions. The plan is currently out of date and does not address some current planning issues which have been brought to the attention of the City in recent months. The plan also must be amended to be consistent with Metropolitan Council Development Policy. The Planning Commission and City Council have identified the areas of parks and open space, ravines and natural areas, community appearance, historic and cultural resource protection and City expansion as areas that need to be addressed in the Comprehensive Plan Update. The attached Work Program addresses these areas as well as overall land use, community growth and development, City -wide infrastructure, (circulation, sanitary sewer, water) and water resources. The Work Program describes five phases of plan development. The Planning Commission will play a key role and be the lead agency in plan development. The Planning Commission will work with other City committees, commissions and City staff in developing the plan. Public participation in plan development is important to make sure the plan meets the needs of the community and the community is aware of changes that may occur in the future. To obtain community input, a series of neighborhood meetings will be held and a City -wide questionnaire administered. Advertised public meetings and public hearings will also be held during plan development and Plan adoption. It is estimated that, if the Work Program is approved by the City Council in January 1993, the plan will be completed by early 1994. A budget for the plan update is attached. The total update cost of $25,000 requires $15,000 in funds in addition to those set aside in the 1993 planning budget. The Metro • Council Comprehensive Sewer Plan will be amended as a result of the plan update and be a part of the overall City Comprehensive Plan. An area plan with development guidelines will be prepared for new City growth areas. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 - 439-6121 The Council may want to hold a special meeting on the Comprehensive Plan Update process and plan content before approving the Work Program and budget request. RECOMMENDATION: Approval of Work Program and budget for Comprehensive Plan Update. (resolution required) and request Water Board to pay for water service planning estimated at $6,000 - $7,000. ATTACHMENT: Stillwater Comprehensive Plan Work Program. 2 • • COMPREHENSIVE PLAN UPDATE WORK PROGRAM 1993/94 I. Background for Comprehensive Plan Update and approval of work program. This item includes developing the work program for the Comprehensive Plan Update and providing the Planning Commission and City Council with background material regarding the Comprehensive Plan. The Comprehensive Plan will be described and defined, functions of the plan presented, recent examples of Comprehensive Plans provided along with planning documents from other regional or local organizations that will be considered in the Comprehensive Plan update. The legal requirements for the Comprehensive Plan will be reviewed. This item will generally familiarize the Planning Commission and the City Council with the Comprehensive Plan and Update Program. The City Council will have the opportunity to review the work program to make sure areas of special Council concern are addressed. The overall work program and schedule for the Comprehensive Plan Update has been reviewed and recommended for approval by the Planning Commission to the City Council. The City Council is currently reviewing the work program. Product: Approved overall Comprehensive Plan Work Program and budget. II -A Define Existing Conditions for the City of Stillwater. In this phase of plan update, information in the following areas will be reviewed and existing conditions documented. Deficiencies or needs will be identified. Survey, Map and Describe. A. Land Use Inventory existing land use by category: Residential (SF, 2 -4, 5 +) Commercial (neighborhood, community, regional) Industrial Public Facilities, schools, local governments Parks Open space Vacant lands Identify land use issues and needs. B. Housing Housing unit type by planning area SF, 2 -4 DU, 5+ Housing tenure Conditions of structure Value of structure, Rent /Cost Housing affordability Vacancy factor Housing unit projections Age of structure General residential character of planning area 1 C. Economic Development Land Use Commercial Industrial Employment by area /type /economic sector Vacant industrial land Vacant commercial land Employment projection /holding capacity of vacant land D. Natural Resources Wetlands, Floodplains Sloped Areas, bluFflands and ravines Soils Biotic resources Scenic resources E. Circulation Classify road system (Metropolitan Council designations) Map existing traffic volumes Map pedestrian system Map bikeway system Map transit system Identify problem areas and issues F. Infrastructure Map and describe existing systems: Sewer Water Drainage Street and sidewalk condition Identify facilities that need improvement Infrastructure issues that need discussion G. Urban Design Natural setting Historic contexts Entryways Neighborhood districts Landmarks and focal points Views Urban rural boundary H. Review Existing City Land Use Policy Existing City Pinning Policy from Comprehensive Land Use Plan, Comprehensive Sewage Plan, area plans and development regulations. II -B Define Existing Conditions for Stillwater Planning Area Outside of City Boundary. 1. Existing conditions A. Survey, map and describe land use and ownership - existing land use (vacant, residential, parks and open space) - agricultural program participation 2 • • • a o • - public /private ownership - adjacent land uses and municipal services. B. Circulation - road classification - traffic volume - bike routes - pedestrian paths and trails . C. Natural Resources - slopes - soils - hydrology, flood plains, wetlands - drainage basins - vegetative communities - wildlife habitat - rare and endangered species D. Historic /Cultural Resources - historic building, structures, sites - archeological sites or protective sites E. Scenic Resources - corridors: roads, paths and entrances - views: from corridors, from high points - landscape defining elements: fences, hedge rows, woodlands, topography 2. Preliminary issue assessment /coordination: interview agency and government officials and other resource people; discuss issues with Planning Commission. 3. Land use suitability analysis: based on resource surveys, generate composite map showing areas most suitable for development and major constraints to development. 4. Coordinate special area planning with comprehensive plan: analyze housing, population and employment forecasts for city and region in terms of expansion area. Products: Resource inventory maps, existing conditions report, preliminary list of issues and attitudes. III. Issue identification and goal- setting. This phase involves outreach to various interest groups, including the Planning Commission, city committees, landowners, residents and others interested residents. 1. Prepare and administer community questionnaire for Stillwater and planning area outside Stillwater. 2. Hold meetings and /or workshops to present results from Existing Conditions Phase and community questionnaire. Product: Issue paper describing planning issues and proposing goal statements. IV. Plan Alternative Development 1. This phase will focus on the key issues and goal statements identified during the previous phase. Alternative land use plans 3 will be developed with input from the Planning Commission. For the planning area outside of Stillwater at a minimum alternative will show the effects of different development patterns and residential densities on the expansion area. Options of phasing future City annexation will be considered. A. Develoi alternative plans that show various land use and future development patterns and improvements for the existing City and planninj area. B. For thci planning area outside of the City, various residential developrnent patterns and densities will be presented. Development density may include 21 acre lots, 2 acre lots, 4 acre lots, cluster development with 50% or 75% open space. Designs with various housing types compatible with residential densities will be presented. C. Alternative circulation layouts, including new /realigned arterial and collector roads, scenic roads, bikeways, pedestrian paths, and residential street network. Linkages to the City via road, rail, o her transit, bikeways and paths, will be considered. D. Extent of municipal service areas, options for sewage treatment and stormwater management. E. Extent and locations of neighborhood commercial and office /workshop uses, open space and recreation resources. F. Coordination with City housing policies regarding citywide housing needs, housing types, infrastructure, and affordibility. 2. Analysis of the impacts of each alternative in terms of costs, demands on municipal services, visual impacts, community character and compatibility with adjacent development. 3. Presentation of alternatives at neighborhood meetings; review by City Commissions and Council. 4. Selection of preferred or composite alternatives and development of draft plan. Products: Working maps of alternatives, draft report on preferred alternative. V. Final Plan - Preparation and Adoption. The final plan will be developed from the information and impact from the previous phases of plan implementation. The plan will include goal statements for the areas of land use, housing, economic development, natural resource ;, circulation, infrastructure, urban design and City growth and expansion. The plan will describe existing conditions for those areas and provide a description of how the City will address each area in the future. A 1 • • Maps will illustrate the plan policies and indicate proposed land use. An implementation program containing actions required to implement the Comprehensive Plan will be included in the final plan. For the planning area outside of the City boundary, specific development and design guidelines for new development will be developed. 1. Prepare final Comprehensive Plan based on plan alternatives and Council, Planning Commission, and community input. 2. Hold public meetings and hearings with Planning Commission and City Council. 3. Planning Commission recommendation of plan and Council adoption of Comprehensive Plan. 4. Present Comprehensive Plan to Metropolitan Council for approval. 5. Adoption of Comprehensive Plan complete. PRODUCT: Final Comprehensive Plan. 5 The budgets costs BUDGET II. Existing Condition Report: a. Existing City Engineering Circulation Infrastructure b. Expansion Area Engineering Circulation Infras ructure Water esources P1annin related to Work Program item: $1,500 1,500 1,000 2,500 3,000 1,500 III. Issue Identification and Goal Setting: Engineering Infrastructure 1,000 Circulation 750 Water Resources 500 Planning 2,000 VI. Alternative De elopment and Review Infrastructure 750 Engineering 750 Planning 2,000 V. Final Plan Engineering Preparation: Infrastructure 750 Circulation 750 Planning 2,000 TOTAL BUDGET Circulation 4,750 Infrastructure 6,500 Water Resources 3,500 Planning 5,000 Production 2,500 Other 2,750 TOTAL $25,000 $10,000 has been set aside in this years budget for the Comprehensive Plan Update. • • • • • TO: STILLWATER CITY COUNCIL MINNESOTA DEPARTMENT OF TRANSPORTATION We the merchants located on the west side of Main Street bounded on the north by Chestnut and on the south by Olive are writing in regards to the omission of a loading zone for the entire block described above. This absence of a loading zone for the entire block of Main Street not only creates a problem for customers who purchase large items that cannot be carried to their cars, but also is just as severe a problem when the need to unload items for one's business arises. Every business has to unload boxes or furniture at one time or another. Many of the businesses have no access to the alley or if they do, it is an insufficient access so there is no alternative. This creates a hardship in our ability to conduct business. With the omission of several parking spots on Main Street one would think a compromise with all parties concerned could be reached in providing a short term loading zone perhaps in the middle of the block so as to service the entire block. This is not asking for any special privilege, on the contrary we feel it is a shortsighted emission in the first place. Therefore we the merchants ask the city council to represent us in this matter to petition proper authorities and seek a solution to this problem. NAME B USINESS (1.A.e.,r;o-ealt ;to ee, � . . e e t ) . e - c /19.2 1 f ( ljt ': / — 01 Xrz i 't4:7-‘7t P -'` 7J ��:' .3 / . I / 7 o1. f •. fr-.. ' 67, ;t l v 5e 7• --n VI Q 1 n c2 J/ L G7-' iLyf- CC'C e c • • • ORDINANCE NO. AN ORDINANCE CREATING CHAPTER 22.06 OF THE STILLWATER CITY CODE, A CHAPTER CREATING CONDITIONS FOR APPOINTMENT TO CITY BOARDS AND COMMISSIONS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: I. Enacting. It is hereby enacted Chapter 22.06 of the Stillwater City Code, a chapter creating conditions for appointment to City Boards and Commissions, that shall hereafter read as follows: "Chapter 22.06 1. ELIGIBILITY. No person shall be eligible for appointment to any board or commission of the City whether the appointment be by the City Council or the Mayor, unless they are a qualified voter of the City, an owner of real property within the City, or an owner and an operator of a business with a place of business within the City. 2. LIMITATION ON SERVICE. No person shall be eligible to serve on more than one committee at the same time. 3. PUBLICITY. The City Coordinator shall make reasonable efforts to publicize vacancies on any board and commission and shall keep a list or roster of the name, address, telephone number and qualifications of those interested in serving. 4. PROCEDURE. When a vacancy on any board and commission is created, the authority responsible for making the appointment shall submit the names of at least three qualified applicants for each vacancy to the board or commission having the vacancy, and the board or commission shall conduct such inquiry as they see fit, including interviews with the prospective applicants and they thereafter shall make their recommendations for appointment known to the responsible authority. 5. EXISTING SERVICE. This ordinance shall not disqualify those serving on more than one board or commission on the date of enactment of this ordinance and they shall be entitled to serve out their terms, but shall not be reappointed to more than one board or commission. II. Saving. In all other ways the remain in full force and effect. III. Publication and Effective Date. full force and effect from and after according to law. Stillwater City Code shall This ordinance shall be in its passage and publication ATTEST: Enacted this day of March, 1993. Mary Lou Johnson, CLty Clerk Charles M. Hooley, Mayor 1 • • • • • ORDINANCE NO. AN ORDINANCE CREATING THE BOARD OF ADJUSTMENT AND APPEALS THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: I. Creatinct. There is hereby created a new chapter of the Stillwater City Code that shall hereafter be known as Chapter 32, Board of Adjustment and Appeals. Chapter 32 shall hereafter read as follows: "CHAPTER 32 1. BOARD CREATED. There is hereby created a Board of Adjustment and Appeals. The Planning Commission as created and comprised by the ordinances and City Code of the City, shall be the Board of Adjustment and Appeals. Staff services for the Board shall be furnished by the office of the Community Development Director. 2. PROCEDURE. A majority of the Board shall constitute a quorum and a majority of all the members as necessary for any decision of the Board. Subject to the provisions of this ordinance, the Board may adopt rules necessary to the conduct of its affairs, the chairman, or in his absence, the acting chairman, may administer oath to witnesses. All meetings shall be open to the public. The Board shall keep minutes of its proceedings, showing the vote of each member upon each question or as absent or failing to vote. The Board shall keep records of its examinations and other official actions. 3. POWERS AND DUTIES OF THE BOARD. The Board shall have the power and duty of hearing and deciding, subject to appeal to the City Council and herein provided, appeals or requests in the following cases: a. Appeals where it is alleged that there is an error in any order, requirement, decision or determination made by an administrative officer in the enforcement of the zoning ordinance. b. Requests for variances from the literal provisions of the zoning ordinance in instances where their strict requirement would cause undo hardship because of the circumstances unique to the individual property under consideration. c. Requests for variances from the literal provisions of the subdivision ordinance in instances where their strict enforcement would cause undo hardship because of circumstances unique to the individual property under consideration. d. Requests for special use permits or conditional use permits where the use is expressly permitted by the zoning ordinance within the zoning district. 4. HEARING AND DECISION BY THE COUNCIL. The Council shall, at its next eeting after the filing of an appeal to it from a decision of the Board, set a date for hearing thereon which shall be not later than 30 days after the meeting. After hearing the oral or writter, views of all interested persons, the Council shall make its decision at the same meeting or at a specified future meeting thereof. 5. FORM OF ACTION TAKEN IN RECORD THEREOF. The Board and the Council on appeal hall provide for a record of its proceedings which shall include the minutes of its meetings, and the action taken on each mattEr by it, including its final order. The City Clerk shall maintain a permanent record of the disposition of all appeals to the Council from decisions of the Board." II. Saving. In all other ways the Stillwater City Code shall remain in full force and effect. III. Publication and Effective Date. This ordinance shall be in full force and eff from and after its passage and publication according to law. ATTEST: Enacted this day of March, 1993. Mary Lou Johnson, City Clerk Charles M. Hooley, Mayor • • • • • • M E M O R A N D U M TO: Mayor and City Council FR: City Coordinator DA: March 12, 1993 RE: FACILITY PARTICIPATION FUNDING REQUEST - ST. CROIX ANIMAL SHELTER INC. St. Croix Animal Shelter Inc. (SCAS) is considering the construction of a new animal shelter facility in Woodbury. SCAS has provided animal impounding service to the City of Stillwater (and other Washington County communities) for many years. SCAS is asking for funding support from the communities that will use the facilities. The funding support will consist of either: 1. A surcharge of $125 per animal; or 2. Direct payment (over one, two or three years at a present value amount) of a pro rata share of the costs based on average number of animals impounded for a community. The City of Stillwater's pro ,ata share of the direct payment would be $28,512 (55 animals per year = 4.8% of the facility cost of $594,000 = $28,512). However, SCAS has reduced the pro rata share to $21,000 to adjust for inequities that develop when averages are used. In regards to the surcharge, any community that uses the shelter will have to pay $125 over and above the normal impound fees. Based on our average past usage, the City's annual surcharge cost would be about $7,000 per year. The surcharge would continue for three years or until the City's "share" is paid in full. In analyzing the payment methods, I find very little monetary difference between the surcharge or direct payment method. Although the direct payment cost appears to be lower overall, the surcharge payment cost requires expenditure of funds on an "as used" basis and in theory the City would earn interest on the unused funds. I would recommend that you direct the Finance Director to review and advise you further on the cost sharing methods in order to select the most favorable method. In regards to the SCAS and our options or alternatives to the use of the proposed shelter, I'm not sure if we have any. There aren't any other shelters in the nearby area. Further, we are required by law to hold. animals for five (5) days, the animals must be cared for in a humane way and the place of shelter must be open to the public at reasonable times. I also do not believe it is feasible for the City to build and operate a shelter. Therefore, I think we are almost forced into using the SCAS shelter and it is only a matter of which payment method we agree to. I can discuss this with you further on Tuesday. • • • MEMORANDUM NO. 93 - 004 TO: FROM: DATE: SUBJECT: ejl Attachment Mr. Selden Caswell Caswell & Associates P. A. Oakdale City Attorney CITY OF WOODBURY, MINNESOTA Office of City Administrator Kevin Frazell Cottage Grove City Administrator Alex Wickstrom Mary Kueffner Lake Elmo City Administrator Afton City Administrator Barry Sittlow Gary Patterson St. Paul Park City Administrator Newport City Administrator Nile Kriesel Ken Hartung Bayport City Administrator Stillwater City Coordinator Barry P. Johnson, City Administrator March 2, 1993 Attached is a revised agreement from St. Croix Animal Shelter Inc. The hand written note indicates the changes that have been made. I would appreciate it if you would review the agreement and see if there are further changes which you or your councils believe will be necessary. The Woodbury City Council will be discussing this again at its March 16 workshop meeting and will probably take action on it at the March 24 meeting, unless there are significant additional issues. I am sure the draft agreement is not perfect in everyone's opinion and yet it seems reasonable that we attempt to have a uniform agreement with all of the cities that will use the shelter's services. As a result I hope we can coordinate our efforts and our positions so that the process of drafting this agreement does not go on forever. If there are changes which need to be made in the agreement, I would appreciate knowing before we take this to our City Council, so that changes can be made and they can review what would be close to a final draft. I would like to suggest that we informally set ourselves the goal of having this agreement finalized by the end of March. If possible, don't let this get buried too far under the pile of papers on your desks. Di ST. CROIX ANIMAL SHELTER, INC. COMMUNITY SUPPORT AGREEMENT This agreement is entered between the St. Croix Animal Shelter, Inc. (SCAS), a Minnesota nonprofit corporation having its principal place of business at 13342 Sou - (h 40th Street, Afton, MN 55001, and ,(Community) having its principal place of business at WHEREAS, SCAS is currently providing animal impounding services for the Community and intends to continue providing those services in the future. WHEREAS, SCAS' facility has become overcrowded, inefficient, and outdated. WHEREAS, SCAS is raising funds to build a new shelter to more efficiently, economically, and humanely provide animal control services. WHEREAS, approximately 27% of the space in the new shelter will be used for impound services. WHEREAS, SCAS is requesting each Community to which it provides impound services to financially support the cost of building the new shelter proportionate to their usage of SCAS's impounding services from April 1, 1991 through March 31, 1992. NOW THEREFORE, t:re parties expressly agree as follows: 1. SCAS Duties: S2AS will use its best efforts to raise sufficient funds to build a new Shelter within three years (on Hudson Road, west of County Road 19 in Woo.bury) which will provide humane, economical and efficient impounding services to the Community for ten years from the date of this contract. 2. Communities Duties: The Community agrees to pay its fair share toward construction of the new shelter in the amount of dollars ($ ) (Commitment). 3. Payment Options: To satisfy the Commitment stated in paragraph two, the Community agrees to the following payment plan (please check one): a. The Community agrees to pay an impound surcharge of one hundred twenty -five dollars ($125.00) per animal impounded each year for three years or until such time as the Commitment is paid in full. In the event the Community terminates the existing impound facility agent contract with SCAS prior to fulfillment of the Commitment, the subsequent monthly billings to satisfy the Commitment will be based on the Community's prior years usage of SCAS impounding services. OR b. The Community a rees to pay the present value of one -third of the Commitment in three c nsecutive annual installments. The first payment will be due on , the second payment will be due on , and the third payment will be due on Using the current prune rate of 6 %, each payment will be for $ ($943.40 per $1,000.00 of the Commitment). • • • • Page 2, St. Croix Animal Shelter, Inc. OR c. The Community agrees to pay the present value of the total Commitment stated in paragraph two in one payment due on Using the current prime rate of 6 %, the payment will be for $ ($891.00 per $1,000.00 of the Commitment). OR d. The Community agrees to pay 100% of the Commitment stated in paragraph two within 30 days after SCAS enters into a construction contract of which the earliest anticipated date is June 1, 1994. 4. Escrow Account: If payment is received prior to the date of the construction contract for the new shelter, SCAS agrees to deposit the funds in an escrow account established at Lake Elmo Bank. The account will be titled "St. Croix Animal Shelter - Building Escrow ". The account will bear SCAS's federal identification number. During the term of the escrow all interest will remain in the account and be reported to the Internal Revenue Service as income to SCAS. Service charges, if any against the account will be charged against the escrow funds. The escrow funds, including interest, will be released to SCAS when SCAS enters into a construction contract for the new shelter. If SCAS's board of directors decides not to proceed with building the new shelter, all funds including interest will be returned to the Community. The escrow agents, both of whom's signatures will be required to release the funds, will be: • for the Community and Joan Richert, Director, for SCAS. 5. Discontinue Impounding: If SCAS discontinues providing impounding services but continues to stay in business prior to expiration of the ten year term, then SCAS will reimburse the Community for the amount of the Commitment paid up to the date services are discontinued, reduced in amount in accordance with the following amortization schedule: 15% per year for years one through five and 5% per year for years six through ten. Year one begins when SCAS enters into a construction contract. 6. Impounding Agreement Seperate: This agreement is independent of the existing impound facility agent contract between the Community and SCAS, and termination or breach of that contract by the Community will not excuse it from its obligations under this contract. 7. Termination new Shelter or 1996. If this terminate this Community. of Agreement: SCAS must either begin construction on the renegotiate a new agreement with the Community by June 1, condition is not met, SCAS and the Community agree to agreement and promptly release the escrow funds to the 8. Other Communities: If a community using SCAS's services in accordance with an Impounding Facility Agent Contract does not agree to make a Commitment of funds representing its fair share of construction costs toward the new shelter, SCAS agrees that it will charge that community an • additional fee per impounded animal until the Commitment in paragraph two is met. Page 3, St. Croix Animal Shelter, Inc. The exact amount of additional fee will be determined at SCAS's discretion but will be e4uivalent to the community's Commitment plus any additional costs incurred. The additional fee will commence with the next renewal of the Impounding Facility Agent Contract. 9. Entire Agreement, Mod This agreement constitutes the entire agreement between the Co unity and SCAS and supersedes all prior agreements, whether oral, or in writing. This agreement may be modfied only in writing signed by both parties. St. Croix Animal Shelter, Inc. The By: By: Its: Its: Date: By: Its: Date: • • • Dear Nile, The following packet should help you become more familiar with our organization and our request of your community. The St. Croix Animal Shelter has been the animal impounding facility for your community for the past 10 years. We are seeking financial cooperation from our client communities to construct a new shelter. A new shelter has become a necessity due to an inefficient, outdated and overcrowded existing facility. We are confident that this type of cooperation will lead to the most efficient, economical and humane means of animal control in our area. This document will supply you with background information on the Shelter • and its current capital fundraising campaign to finance a new facility. Included are: 1. St. Croix Animal Shelter(SCAS) mission statement. 2. Community impounding statistics. 3. New building costs. 4. Plans of new building. 5. Comparative data - Impounding statistics. 6. Comparative Data - P.U.P.S. Facility 7. Request for support. Additional information is available on request. Please call Greg Hennes at 332 -6984 with any questions. • November 18, 1992 Nile Kriesel City Coordinator 216 North 4th Street Stillwater, MN 55082 Sincerely, N a 1 � Gregory L. Hennes Municipalities Chair ST. CROIX ANIMAL SHELTER, INC. 13342 South 40th Street • Afton, Minnesota 55001 • (612) 436 -7366 Carrying on the humane work of Peter and Hazel Neilsen ST. CROIX ANIMAL SHELTER MISSION STATEMENT The St. Croix Animal Shelter is a non - profit charitable organization dedicated t the humane treatment of animals. It was incorporated in 1977 to provide a temporary home for lost, abandoned, and hom less animals until new homes can be found and to carry on the humane work of Peter and Hazel Neilsen. The organization haS a ten member Board of Directors which operates the shelter under the following six point program: 1. Vigorous education and advertising efforts for humane treatment of all animals and adoption of as many animals as possible. 2. Maintenance of animals in clean, comfortable conditions without overcrowding. 3. Persistant efforts to further the spaying and neutering of dogs and cats. 4. An open door policy of accepting all homeless dogs and cats for temporary helter. 5. Merciful euthanization for unadopt.ed animals when all opportunities for adoption have been tried. 6. Open board meetings and orderly administration of the shelter. • • • ST. CROIX ANIMAL SHELTER COMMUNITY IMPOUND STATISTICS FISCAL YEAR APRIL 1991 - MARCH 1992 Animals % of Total Community Impounded Impounds Afton 62 5.3 Bayport 11 .9 Baytown Township 2 .2 Cottage Grove 176 15.1 Grant Township 14 1.2 Hudson 86 7.4 Hudson Township 6 .5 Lake Elmo 88 7.6 Lake St. Croix Beach 19 1.6 Lakeland 9 .8 Marine 13 1.1 May Township 8 .7 Newport 42 3.6 North Hudson 37 3.2 North St. Paul 90 7.7 Oak Park Heights 12 1.0 Oakdale 148 12.7 St. Mary's Point 4 .3 St. Paul Park 65 5.6 Stillwater 55 • 4.8 Stillwater Township 18 1.5 West Lakeland 5 .4 Woodbury 124 10.6 Washington County 71 6.2 1165 100.0 1. Overcrowding 2. Inability to 3. Increased nu 4. Projected gro ST. CROIX ANIMAL SHELTER NEW BUILDING COSTS There are several factors which come into play in determining the need for a new shelter: f both staff and animals at the current shelter. xpand existing facility. er of impounds. th of Washington County and east metro The shelter has recently completed the design development stage of our new building with Al Mjorud of Mjorud Architecture. The costs below reflect estimates for completing our 16,647 square foot building in 1994. Please see attached floor plan and elevation. We have already purchased 3 1/2 acres of land on Hudson Road and County Road 19 off Interstate 94 in Woodbury. Land 150,000 Construction of New Building 1,800,000 Architect /Engineering Fees 97,000 Landscaping /Exte for 35,000 Furnishings /Inte for 65,000 Fundraising Campaign 90,000 Construction Contingency 100,000 1st year Incremental Operating Expenses 25,000 Total Budget $2,362,000 Our yearly operating budget is covered through Adoption and Impound fees and contributions. 1 • • • ST. CROIX ANIMAL SHELTER REQUEST FROM CITY OF STILLWATER S' 77 n.zit The St. roix Animal Shelter is requesting a three year commitment from City of Oak Pcu.k I1=ights for our capital campaign drive. We have outlined the following comparative data relative to your city. Number of animals impounded April 1991 to March 1992 55 Percentage of total impounds 4.8% Impound fees paid $2850.00 A. Approximate cost of building your own facility similar to P.U.P.S. under a joint powers agreement with other communities. B. Allocated cost of City of Stillwater use of impound area based upon previous twelve months usage ($594,000 x 4.8 %) C. Our request: $7,000 per year over the next 3 years. $71,000 $28,512 $21,000 DATE 2/2 2/3 2/5 ST. CROIX ANIMAL SHELTER, INC. 13342 South 40th Street Afton, Minnesota 55001 (612) 436 -7366 BILL TO: City of Stillwater Police Dept. 214 N. 4th St. Stillwater, MN 55082 Services rendered for the month 'of February Golden Retreiver Fe. Spaniel X M. Claimed N/C Claimed N/ D.S.H.Brn.Tabby Unclaimed -5 knlg. days $ 36.75 Fee Sales Tax 2.39 Relin 4• - 1 unclaimed animal 21.00 Administration Fee:2 claimed animals @5.00 10.00 1 unclaimed animal 2.00 $ 72.14 Enclosure: 1 ck. F.Blehm -35.00 Other fee paid at Stillwater TERMS NET 45 DAYS As stated in contract, a $1.00 service :harge will be added per month to all past due balances. DESCRIPTION STATEMENT Date 3/5/93 AMOUNT PLEASE PAY THIS AMOUNT $ 72,14 Thank You For Your Business • • LIST OF BILLS EXHIBIT "A" TO RESOLUTION NO. 93 -45 Ace Hardware American Linen Supply American National Bank Arrow Building Center A . S. C. A. P. A T & T Bealka, Gene Bement, Bonnie R. Biff's, Inc. Board of Watter Commissioners Cargill Salt Croix Oil Company Croixside Press Custom Fire Apparatus Deblon, Diane Fred's Tire Service Friot - Lay, Inc. Gopher State One -Call Gordon Iron & Metal Great Mn. State Fire School Greeder Electric Company Heritage Printing Interstate Diesel • J. H. Larson Electrical Junker Sanitation Service Kremer Spring & Alignment Lakeland Ford Trucks Linner Electric Company Magnuson, David Metropolitan Waste Control Commission Metz Baking Company Mn. Correction Facility Norm Chivers Parts 7 Repairs Northern Hydraulics Northwestern Tire Company Otis Spunkmeyer Pizza Hut of America Pony Express Reloaders Rheinberger, Marguerite River Falls Transfer St. Cloud State University St. Croix Animal Shelter St. Croix Car Wash St. Croix Drug Company St. Croix Drug Company Sentry Systems Shiely Company • Snyder Bros. #16 Stillwater Book & Stationery Stillwater Gazette Supplies $ Towel Service Paying Agent Fees Lumber ASCAP Agreement Leased Equipment Reimburse- Lunches Refund - Utility Billing Portable Rental Reimburse- Certifications Salt Mobil Oil Envelopes 2 Back Cussions Reimburse- Mileage Repair Tire Concession Supplies Locate Requests Refill Oxygen Registration for 7 Install Dryer Outlet Print Invitations Repair Generator Shat -R- Shield Bulb (45) Lift Stations Repair Spring Assy. Turn Signal Assy. Sawsall Blades Legal Services Sewer Service Charge Concession Supplies Animal Control Warnings Belt Guard Work Gloves /Hand Truck Repair Wheel Concession Supplies Concession Supplies Reloads Reimburse- Stamps Freight -Dac Industries Driving School (8) February Fees Squads Washed Reimburse for Canopy Collection Fees Quarterly Service Sand Batteries /Film Office Supplies Publications 207.66 46.00 2,427.56 38.17 262.50 54.37 11.50 116.75 146.99 342.00 1,909.52 438.81 4.74.99 244.95 19.60 43.83 122.43 5.00 48.99 700.00 70.50 176.00 345.00 727.30 340.80 562.13 53.63 20.00 5,231.66 77,201.00 87.36 75.62 65.00 89.63 34.13 94.00 70.00 870.32 10.44 19.00 1,080.00 72.14 53.36 2,500.00 10.95 54.00 567.79 34.88 539.90 283.99 Thompson Hardware Company Treadway Graphics Trio Supply Company U. S. West Communications Valley Auto Supply W. W. Grainger, Inc. Wybrite, Inc. Yocum Oil Company Zack's, Inc. Ziegler, Inc. Addendum to Bills Brass, Fred Catco Company Croix Oil Company Debion, Diane Dock Cafe Hooley, Charles M. Labor Relations League Mn. Cities Insurance League Mn. Cities Insurance Legislative Associates Menard's Mn. Animal Control Assn. Mn. Cellular One Neenah Foundry New Stillwater Project Range Technical College Stafford, R. H. Washington County Treasurer Stillwater Township Tower Asphalt Uniforms Unlimited Zarnoth Brush Works, Inc. Zoller, Robert APPROVED FOR PAYMENT Supplies Miscellaneous DARE Cleaner /Polish Telephone Service Auto Parts Wall Shutter Mte. Contract Fuel Oil Misc. Supplies Parts - Loader Refund #257 Repairs Diesel /Gas Health Insurance Refund #257 Reimburse -Meals Services Municipal Insurance Deductible- Schell Federal /State Lobbying Panelling Conference - Jacobson Mobile Phone 3 Covers Refund #257 FATS Training (23) 3.75 Items 140.53 42.00 2,086.48 814.97 93.93 241.00 176.02 40.58 170.53 305.15 122.00 6,606.22 219.23 2,415.57 72.03 115.50 41,041.50 250.00 3,100.00 168.50 45.00 26.05 824.31 • 3,648.93 598.00 1993 Tax Rolls 214.22 Taxes - Annexed Property 4,108.12 Blacktop 421.58 Misc. Uniforms 220.04 4 Brooms 1,184.28 Reimburse- Leadership Course 15.00 Adopted by the Council this 16th day of March, 1993. • • • • • APPPLICATIONS MARCH 16, 1993 Gabler Brothers Painting Painting Contractor Renewal 323 South Sixth Street Stillwater, MN 55082 AO 440 l ftv 1/90) Summons in a Civil Action et CLERK P pistrtc# (2Iuixr# Deanna Paulzine V. Tim Parkos and Leo Miller TO: (Name and Address of Defendant) , Leo Miller Tim Parkos c/o Stillwater Police Department 216 North Fourth Street Stillwater, MN 55002 YOU ARE HEREBY SUMMONED and required to file with the Clerk of this Court and serve upon PLAINTIFFS ATTORNEY (name and address) David A. Singer, Esq. 250 Northstar East 608 Second Avenue S. Minneapolis, MN 55402 an answer to the complaint which is herewith served upon you, within twenty (20) days after service of this summons upon you, exclusive of the day of service. if you fail to do so, judgment by default will be taken against you for the relief demanded in the complaint. Francis E. Dosal atricia J. Sabin O 4 1993 . .Tttdrip Kv1 p /Magi gtratp .Tjdap Rnl i np DISTRICT OF Minnesota SUMMONS IN A CIVIL ACTION CASE NUMBER: Cv 3 -93 -108 February 19, 1993 DATE JS 44 . '''(Rey. 07/89) The JS.44 civil cover sheet and the Information contained herein neither replace nor supplement the filing and service of pleadings or other papers as required by law, except as provided by local rules of court. This form, approved by the Judicial Conference of the United States In September 1074, le required for the use of the Clerk of Court for the purpose of Initiating the civil docket sheet. (SEE INSTRUCTIONS ON THE REVERSE OF THE FORM.) I (a) PLAINTIFFS Deanna Paulzine (b) COUNTY OF RESIDENCE OF FIRST LISTED PLAINTIFF (EXCEPT IN U.S. PLAINTIFF CASES) (C) ATTORNEYS (FIRM NAME, AGGRESS. A'lD TELEPHONE NUMBER) David A. Singer 250 Northstar East 608 Second Avenue S. Minneapolis, MN 55402 II. BASIS OF JURISDICTION (PLACE an SOX oNLh ❑ 1 U.S. Government Ft 3 Federal Question Plaintiff ❑ 2 (U. • Government Not a Party) U.S. Government Defendant V. NATURE OF SUIT (PLACE AN CONTRACT ❑ 110 Insurance 0 120 Marva ❑ 130 Maw Ad ❑ 140 N.gcdabte Muwnar* ❑ 150 Runaway ot Overpayment & Enforcement of Animal ❑ 151 Medan Act 0 152 Recovery d Defaulted Student fans ❑ 153 Mad. Recovery of Ovwpaymers of Wenn's Sweets 0 160 Stockholders Suter ❑ 190 Other comma ❑ 195 Conran Product Uabaty REAL PROPERTY ❑ 210 Land Condemnation ❑ 220 Foreclosure ❑ 230 Rem Less it Ejectment ❑ 240 Tors to Land ❑ 245 Ton Product Liability ❑ 290 M other Red Property VI. ORIGIN a 1 Original 0 2 Removed fro m ❑ 3 Remanded from Proceeding State Court Appellate Court VII. REQUESTED IN COMPLAINT. GATE 2/16/93 UNITED STATES DISTRICT COURT l r CIVIL COVER SHEET ❑ 4 Div pity (Indicate Citizenship 01 Parties In Item 111) PERSONAL 0 310 moans ❑ 315 Airplane Product 0 320A Slander • 0 330 Federal Employers' Wally 0 340 Marine 0 345 Marine t ❑ 350 Motor O 355 Moor Produca 0 360 Oxus k*•7r MIL RIG 0 441 vbdng ❑ 442 Empoyrnent 0 443 mousing/ Accommodation. ❑ 444 Welfare 1X440 Ozer DM Rights VIII. RELATED CASE(S) (See Instructions): IF ANY IN ONE BOX ONLY) TORTS PRISONER PETITIONS ❑ 510 Motions to Near San nos Habsu Conn 0 530 oewa 0 535 ones Penalty 0 540 Mandamus a other 0 060 Other f. a Stearnes PERSONAL INJURY ❑ 382 P«saw iryw— Ned M atyxk�u�y ❑ 385 P o duct y ❑ 388 maws Product PERSONAL PROPERTY o 370 ohm Fswd 0 371 lux to Laming ❑ 3e0 f ly Persona Damage ❑ 385 Proper Ow CHECK IF THIS IS A CLASS ACTION ❑ UNDER F R.C.P. 23 JUDGE ❑ 4 Reinstated or Reopened DEFENDANTS (PLACE AN x IN ONE BOX ONLY) Tim Parkos and Leo Miller a 1 COUNTY OF RESIDENCE OF FIRST USTED DEFENDANT Washingtor (IN U.S. PLAINTIFF CASES ONLY) NOTE: IN LAND CONDEMNATION CASES, USE THE LOCATION OF THE TRACT OF LAND INVOLVED ATTORNEYS (IF KNOWN) III. CITIZENSHIP OF PRINCIPAL PARTIES (PLACE AN N ONE sox (For Diversity Cases Only) PTF DEF Citizen of This State N) 1 1 Citizen of Another State 0 2 0 2 Citizen or Subleet of a 0 3 0 3 Foreign Country guaranteed civil rights and 42 U.S.C. 1988 for attorney FORFEITURE/PENALTY u 810 Agriculture 0620 Other Food aDrug ❑ 625 DM; Property USC SSI O 830 Liquor Laws ❑ 640 R.R & Tnrdc 0 850 ❑850 �Rws f'1690 �� LABOR 0 710 Fa Labor Standards Ad ❑ 720 R b dos ❑ 730 Rsporang Disclosure Act 0 740 noway Lam Act 0 790 oxen to WOW 0 791 Empl. Rat. Ad lFansferred from 0 $ another district (spedfy) DEMAND $s1Ttl o J FOR PLAINTIFF MO ONE 90X FOR DEFENDANT) PTF DEF Incorporated or Principal Place 0 4 0 4 of Business in This State Incorporated and Principal Place 0 5 ❑ 5 of Business In Another State Foreign Nation 0 6 ❑ 6 IV. CAUSE OF ACTION (CITE THE U.'.i. OWL STATUTE UNDER WHICH YOU ARE FILING AND WRITE A MEP STATEMENT Of CAUSE DO NOT JURMOICTgHAL STATUTES UNLESS ONERSn'c) 42 U.S.C. 1983 for violation of constitutionally BANKRUPTCY ❑ 422 Appeal 25 USC 156 ❑ 423 WMhdrawsl 2e USC 157 PROPERTY RIGHTS 0 820 copyrights 0 830 Pon 0 840 4ademerx EpMAL SECURITY 0 861 NA (1395f) ❑ 862 Bade iu m0 (923) ❑ 863 (xwC/ixtr W I(406(g)) ❑ 864 Sslo Tide xvt ❑ 885 RSI ( FEDERAL TAX SUITS ❑ 870 Tiles (U.S. Piatnn or Defendant) • O 871 US 609 0 6 Mulddlstrict Litigation Check YES only H demanded In complaint JURY DEMAND: Z YES 0 Nil DOCKET NUMBER crap STATUTES 0 400 suer _ 0 410 Amts 0 430 Bala and Searing ❑ 450 Commove/CC Rate. /etc. O 480 Noonan* and ❑ 810 S.4.dW Senke ❑ eso Sewdegar xnenc ass/ ❑ 875 Cuommor CIIaam mere 12 USC 3410 0 891 Apkwd Ads ❑ 892 Econome Saabanaon Act ❑ 893 Environment Mann ❑ 894 Energy Ascalon Am 0 895 Freedom d Informants Ad ❑ 900 AppeedFesDdwminadon Undo San knee lo Juane ❑ 950 Ccn.nuaap or SIAINNs ❑ 890 OOSW Swrersy Saone Appeal to District ❑ 7 Judge from Magistrate Judgment • • Deanna Paulzine, Plaintiff, vs. Tim Parkos and Leo Miller, Defendants, Plaintiff for her Complaint against the Defendant, states and alleges as follows: UNITED STATES DISTRICT COURT DISTRICT OF MINNESOTA I . FOURTH DIVISION COMPLAINT • That plaintiff is a resident of the State of Minnesota, residing in the City of St. Paul, in Ramsey County. II. Defendant, Tim Parkos, is a resident of Washington County, Minnesota, and was a licensed law enforcement officer working for the City of Stillwater at all times material herein. III. On or about the 17th day of January, 1991, the plaintiff was actively working at her place of employment at the St. Cloud Hospital in Stearns County, Minnesota, in the respiratory therapy department. On said date, a theft occurred at the premises of Kolliner's, which is a retail sales establishment in Stillwater, Minnesota. The stolen property consisted of clothing with a value of more than $500 and less than $2,500. IV. The plaintiff, Deanna Paulzine lost her Minnesota drivers license a number of months prior to the theft referred to in paragraph II above. The person who committed the theft wrongfully obtained and used plaintiff's lost drivers license. V Personnel from Kolliner's chased the person who wrongfully took the property referred to in paragraph II. In the course of said chase, thct person dropped her purse, containing plaintiff's lost license. VI. Witnesses to the theft at Kolliner's, identified the fleeing suspect as driving a yellow Cadillac and indicated to the police that they did nbt get a good look at the person who fled the store. The Bole basis for identification of plaintiff was a photograph of pLaintiff on her lost drivers license, which was in the possession of the suspect. - VII. The suspect for the stolen merchandise did not resemble plaintiff. VIII. Agents and representatives of Kolliner's reported the theft of merchandise and the fleeing of the suspect to the Stillwater Police Department. The matter was investigated by Officer Parkos and Miller, who initiated action to effectuate the arrest and 2 • • • • charging of plaintiff with the offense, based solely on the fact that the suspect had plaintiff's license time of the theft. The defendants falsely initiated charges the plaintiff, probable cause to believe possessing the merchandise. corroborating plaintiff. IX. in her possession at the of theft against Deanna Paulzine, without sufficient reasonable or that plaintiff was the person drivers license, or the person who stole the The defendants did not have a sufficient identification of the suspect as being the X. Plaintiff's wrongful arrest resulted in her incarceration overnight, and her appearance in court for a felony arraignment. XI. Plaintiff made every effort to vindicate herself and provide the Stillwater Police with exculpating evidence of plaintiff's alibi and innocence. Defendants ignored such evidence and proceeded with the malicious prosecution of the plaintiff by intimidating the witnesses of the theft from cooperating with plaintiff's defense attorneys and their investigators to develop plaintiff's exculpating evidence. Defendant Miller specifically impeded and obstructed plaintiff's ongoing efforts to vindicate herself through his instruction to witnesses from Kolliner's not to cooperate with plaintiff's defense attorney with regard to the establishment of plaintiff's mistaken identity. 4 XII. Defendants were acting under color of law at all times material herein in the course and scope of their employment as law enforcement officers for the City of Stillwater. XIII. The acts of the defendants herein violated plaintiff's rights under the Fourth and Fourteenth Amendment to the United States Constitution, and Article 1, Section 10, of the Minnesota State Constitution; giving rise to a cause of action under 42 U.S.C. 1983. Plaintiff is entitled to recovery of her reasonable attorney fees pursuant to 42 U.S.C. 1988. XIV. All of the foregoing wrongful conduct of the defendants has caused plaintiff damages in an amount of not less than Fifty Thousand and No /100 Dollars ($50,000.00), including but not limited to damages in the nature of attorneys fees to successfully defend the charges brought against her, out of pocket expenses associated with her arrest and extreme anguish and emotional embarrassment. WHEREFORE, Plaintiff prays for Judgment against Defendants, jointly and severally, in an amount to be proven at trial of not • • • • less than Fifty Thousand and No /100 Dollars ($50,000.00), together with Plaintiff's colts, disbursements and attorneys fees herein. JURY TRIAL DEMANDED. Dated: By* DAVID A. SINGER, LTD. David A. Singer I.D. No. 101473 250 Northstar East 608 Second Avenue S. Minneapolis, MN 55402 (612) 338 -2500 REPLY TO ATTENTION OF: Policy and Planning Division Central Planning Management Branch Charles M. Hooley Mayor City Hall: 216 North Fourth Stillwater, Minnesota 55082 Dear Mayor Hooley: DEPARTMENT OF THE ARMY U.S. Army Corps of Engineers WASHINGTON, D.C. 20314 -1000 4 14AR 1993 Thank you for your letter of January 20, 1993, to the Chief of the U. S. Army Corps of Engineers, regarding funding of the design, construction, and extension of the retaining wall system on the St. Croix River at Stillwater, Minnesota. While Section 363 of Public Law 102 -580 did authorize repair and reconstruction of a flood wall system at Stillwater, funds have not been appropriated. The proposed work does not fit any of the project categories for which our authorities or policies permit us to pursue funding through the budget process. About two weeks after the date of your letter, Mr. Ed Cain visited our office and discussed this matter with my staff. I believe he now has a better understanding of our authorities and program limitations. We do appreciate your interest in our civil works activities. Our St. Paul District will continue to share with you any technical information they developed during their earlier study. Sincerely, GEORGE E. -SFFMAN, P.E. Assistant Director of Civil Works, Central Region • • February 24, 1993 Sesquicentennial Committee Members, Council Members and Staff of the City of Stillwater 216 North Fourth Street Stillwater MN 55082 Dear Friends: Thank you very much for your donation of fifty dollars ($50.00). We did not anticipate such a gift and we considered it a great honor to be asked to participate in the opening ceremonies for our city's Sesquicentennial year. We will use the money to offset some expenses, take the scouts on an extra outing and make a donation to a local charity. Again, thank you. We hope our performance was to your expectations and should you have need for younger scouts again for any purpose, please feel free to contact us. Sincerely, Tom and Nancy Tuft Leaders, Den 10 Cub Scout Pack 114 2315 Oakridge Road Stillwater MN 55082 439 -1499 V t y CUB SCOUT PACK 114 STILLWATER, MINNESOTA 55082 • • • SAINT PAUL 4 AAA* CITY OF SAINT PAUL James Scheibel, Mayor January 1993 Dear Mayor: I am writing to ask for your assistance with a very special new project being undertaken in Minnesota and the rest of America. April 2, 1993 marks the debut of the first national fund- raising, awareness - raising campaign for Sudden Infant Death Syndrome (SIDS) or "crib death." SIDS is the #1 cause of death for children over one week of age, claiming the lives of 7,000 American babies each year. SIDS is unpredictable, unpreventable and strikes randomly across all social and economic classes. In Minnesota, SIDS claims the lives of 150 apparently healthy babies each year. Minnesota's involvement in the national SIDS campaign is being spearheaded by Stop SIDS Minnesota, a SIDS parent - controlled, non - profit organization under the direction of the National SIDS Alliance. The campaign is called Red Nose Day USA, a take -off of the highly successful European event for SIDS, featuring people, automobiles, buildings and almost anything else you can imagine wearing red clown noses. What do clown noses and SIDS have in common? Nothing. That's why it has been so successful. It's been proven that it is important to lighten up the serious topic of SIDS so that it is easier to talk about and progress can be made. The people at Stop SIDS Minnesota asked me to write to you on behalf of their organization and in support of the people outside of the Twin Cities area whose lives have been affected by SIDS. These people include your city's fire and police personnel, medical and coroner professionals, and day care providers, in addition to the mothers, fathers, siblings and grandparents of SIDS victims. It is estimated that each SIDS death affects the lives of at least 60 people. Won't you please do all you can to promote the Red Nose Day campaign in your community, including any or all of the following: 347 City Hall 15 West Kellogg Boulevard Saint Paul, MN 55102 Telephone: 612 - 298 -4323 Facsimile: 612-298-4144 January 1993 Page 2 • Ask your police department to purchase "noses" for their squad cars to wear during the week of the Red Nose Day promotion. • Encourage the fire department to get involved. The city hall or fire station(s) can be your community's location for purchasing noses. Sales /Display Kits can be shipped to any location. They contain posters, informational flyers, person noses ($2), automobile noses ($4), and "I'm Too Chicken to Wear a Red Nose" buttons ($2.50). Fire trucks can also wear rec: noses. • Pass the Red Nos Day campaign information on to community organizations (such as Jaycees, Kiwanis, women's groups, clown clubs, school groups, etc.) that may be interested in organizing city participation for this important event. In addition to selling red noses, they could sponsor a Red Nose Day gathering or special event in your area. Your community's involvement will be supported 100 percent. For materials and assistance, call the people at SIDS Minnesota (612) 730 -9198. The problem of SIDS is solvable, but it will require much medical research. Y, our community's participation in Red Nose Day will help raise the funds needed to start saving our babies from this mysterious killer. Thank you for your assistance in this important cause. Sincerely, ;;7 Ja es Scheibel Mayor JS /jb • • • aldlm,nt:�' DATE: TO: FROM: 'rinted on Recycled Paper c: \wp51 \files \93boards \book &tra WASHINGTON COUNTY ASSESSOR'S OFFICE GOVERNMENT CENTER 14900 61ST STREET NORTH, P.O. BOX 6 • STILLWATER, MINNESOTA 55082 -0006 Office (612) 430 -6090 Facsimile Machine (612) 430 -6245 MEMORANDUM March 8, 1993 Washington County Local Officials via City and Township Clerks Scott Renne J. Scott Renne, MAI, CAE County Assessor 430 -6091 Dennis Montague, CMA Assistant County Assessor 430 -6092 SUBJECT: Local Board of Review information booklets and training session for 1993 Local Boards of Review 1993 Board of Review booklets for members of your council /board, the clerk and administrator (if applicable) will be mailed in the next few days. I wanted to distribute the agenda for the Local Board training session in advance to allow for your distribution to your Board /Council memebers. All local officials are encouraged to attend the training session. The board of review training session is scheduled for March 18, 1993 at 6:30 p.m. in the Board room of the Washington County Government Center. The purpose of the meeting is to prepare individuals with information to assist them in their service as a member of the local board of review. All members are encouraged to attend, especially individuals who have not served on the local board of review. We ask that they bring their local board of review information booklet to the meeting with them. AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Judith M. Ellis, CMA Assessment Administration Coordinator 430 -6093 INFORMATION MEETING FOR LOCAL BOARD of REVIEW MEMBERS March 18, 1993 6:30 p.m. Board Room, Washington County Government Center J. Scott Renne, MAI, CAE; 430 -6091 I. Introduction A. Washington County Method of Assessment 1. Local Assessor 2. Contract with County B. Independent and Mass Appraisal C. Assessment to Sale Ratios II. Statutory Board of Review Requirements A. Meeting Time B. Quorum C. Reports /Minutes D. Total change in assessment may not exceed 1.0% of the total aggregate value of the assessment, if so it voids all actions taken by the board. III. Appeal Process in General A. Informal B. Boards of Review /Equalization C. Abatement C. Tax Court 1. Small Claims Division 2. Regular Division IV. Types of Appeals A. Clasvification - most are agricultural /residential issues B. Valuation 1. overvalued - should be the primary issue 2. equalization - most claims are in conflict with • • • c: \wp51 \files \bdofrev studies done by our office or the Department of Revenue 3. past trends - should not be an issue. The value as of 1 -2 -93 should be the basis for appeal. If a property was undervalued, it will experience higher increases than other properties. V. Inappropriate Issues A. Level of Taxation - the purpose of Truth -in- Taxation meetings is to address government spending issues. B. Past Trends in Valuation or Taxes - the Board only has the ability to deal with the 1 -2 -93 valuation. C. Philosophy of Government D. Level of Service vs. Level of Tax VI. Formats for Boards A. First Meeting - property owner presentations and dialogue B. Collection of Data by Assessor C. Recommendation by Assessor to Board D. Second Meeting and Final Action E. Reporting Follow -up • 1 League of Minnesota Cities March 9, 1993 Dear City Official, 3490 Lexington Avenue North St. Paul, MN 55126 (612) 490 -5600 The 1993 League of Minnesota Cities Annual Conference in St. Cloud is just around the corner. As in past years, the June issue of Minnesota Cities magazine will feature the conference, and will include advertisements promoting cities across the state. Cities can publicize a summer festival, feature the city logo, or show off a reproduction of the city flag used as part of the parade of flags at the conference opening ceremonies. In past years, some cities have contacted their local Chamber of Commerce and shared the expense of the ad with them. To reserve space in the June issue of Minnesota Cities, complete and return the enclosed contract by May 3, 1993. The deadline for artwork is May 7. We are able to typeset ads for a small fee (no more than $40) if you provide us with a rough layout of the ad. Feel free to call if you have any questions. I look forward to hearing from you soon. Sincerely, Tim Busse Communications /Advertising Manager League of Minnesota Cities June 1993 Minnesota Cities ad contract To reserve space in the June issue of Minnesota Cities complete and return contract by Monday, May 3, 1993. Deadline fdr artwork is Friday, May 7, 1993. AD SIZE DIMENSIONS COST Full page 7 x 10 $360 1/2 page 7 x 5 $200 1/4 page 3 3/8 x 5 $135 Send to: League of Minnesota Cities Attn: Tim Busse 3490 Lexington Ave. N. St. Paul, MN 55126 -8044 (612) 490 -5600 City Contact Street address City Zip Daytime Phone Ad size Will send art Art Enclosed LMC tot typeset ad (please provide rough layout) • Yp • • March 12, 1993 Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, Minnesota 55082 -4898 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, Si . PAUL, MN 55110 612 490 -2000 800 325.2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION RE: Stillwater, Minnesota City Engineer SEH File No. 92280 Dear Mayor and Council Members: On March 10th, I received two memos from the Minnesota Department of Transportation Division of State Aid. I have enclosed copies of the these memos for your review. The memo dated March 4, 1993, indicates that Mn /DOT has rescinded the allowable funding of pathways and sidewalks over five feet in width. I have contacted the Municipal State Aid Division regarding this matter in light of the ramifications it may have on the County Road 64 (McKusick Road) Project. As of this writing, however, I have not received an answer, but I will report to the council regarding this issue as soon as I receive a satisfactory answer from the State Aid Division. However, I would recommend that the mayor and council write a letter to the State Aid Division Director, Dennis C. Carlson, stating that, while the State Aid funds are actually the City's funds, that the City should be allowed to utilize these funds for roadway enhancements and safety, such as pathways and sidewalks. The council may further notice that the Division of State Aid announced a change in the rules, and now have rescinded that change without really being accountable for the change. I understand a complaint was filed with Mn /DOT regarding the rule change, and the State Attorney General ordered the rule change rescinded immediately. The second Technical Memorandum from the State Aid Division, dated March 5, 1993, addresses an administrative procedure that will need to be followed for all Municipal State Aid projects now. It appears to me that this new administrative procedure could add up to at least six weeks of review time by the Municipal State Aid Division. This requires a section in the specifications directed towards State of Minnesota Targeted Group Business. According to this memorandum, the project would have to be submitted to Mn /DoT's E.E.O. office before submission to the Division of State Aid for their review and approval of any project. I assume the council could order plans and specs. for a project, and SEH could be preparing these plans and specs. during the period of time that • SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI Honorable Mayor and City Council March 12, 1993 Page 2 we are awaiting review by :he Mn /DOT E.E.Q. Contract Management Office regarding Targeted Group Business statutes. However, the City will not be able to enjoy beginning the review process for the plans and specifications until the mandate for contract specification sections regarding Targeted Group Business statutes are received from the Mn /DOT E.E.O. Contract Management Office. Projects cannot be let for bids until Municipal State Aid plan approval is received by the City. These items are for council information regarding Municipal State Aid Projects and the possible reason for some delays and withdrawal of funding. These two items do not require council action at this, time unless the council wishes to recognize the reduction in funding for pathways. If you have any questions, please contact me. REM:kam Enclosures Sincerely, cc: David Junker, Public Works Director Nile Kriesel, City Coordinator Steve Russell, Community Development Director (c)(4,c- Richard E. Moore, P.E. City Engineer • • b DEPARTMENT: Mn /DOT - Division of State Aid STATE OF MINNESOTA . 395 John Ireland Boulevard St. Paul, Minnesota 55155 OFFICE MEMORANDUM • • DATE: T O : FROM: PHONE: SUBJECT: March 4, 1993 County Engineers City Engineers Distri t�� Engge � •Carlson, Division Director State Aid for Local Transportation 296 -9872 REVISED Changes in State Aid Eligibility On December 15, 1992, a Notice was issued from the State Aid Division announcing changes in interpretation of rules concerning eligibility of sidewalks and • light poles. The change with respect to sidewalks was not adopted in accordance with the requisite procedure for amendment of state rules. Therefore, the Notice of December 15, 1992, announcing the change for eligibility of sidewalks for State Aid participation regardless of width is hereby withdrawn and rescinded. Please be advised that the current interpretation is that sidewalks are only eligible up to five feet wide, and bikeways are not eligible at all. The remainder of the Notice (concerning light poles) remains in effect as printed. • Any questions concerning eligibility of sidewalks or bikeways may be addressed to Mark Gieseke at (612) 296 -9877. cc: Julie Skallman Mark Gieseke Don Mueting VJ! 1G: V.) CP) 11. VV r ..1 V MINNESOTA DEPARTMENT OF TRANSPO1tTATION FOR LOCAL or STATE C E T - a D FOR LOCAL TRANSPORT ''T Technical Memorandum No. ;MAT i March 5, 1993 JLR L. r1l•L - MORE - TO: County Highway Engineers Municipal Engineers District State Aid Engineers 2 Fi °/ FROM: Dennis C. Carlson, Director State Aid for Local Transportation Division J11LL”C11LA VAR1( Distribution 618 Distribution 650 DisiblIVIbn 046 yJ VVJ! VVV SUBJECT: Targeted Group Business (TGB) requirements on S.A,P.'s It has been determined that locally let contracts of $300,000.00 or more utilizing county Sta Aid funds, Municipal State Aid funds, or Trunk Highway funds in the case of Cooperative Agreement projects, are subject to the State of Minnesota Targeted Group Business (TGB) statutes. Effective immediately it will be necessary to submit each project over $300,000.00 to the Mr/DOT EEO Contract Management Office (EEO) so that a TGB goal can be established as appropriate. Project submittal information should include the S22 number, project location, the letting date, and a copy of the engineer's estimate showing items, quantities, unit prices, and extensions with totals. Send project submittals to Ernest L. Lloyd, Assistant Director far EEO Contract Management, Room 123 Transportation Building, 395 John Ireland Boulevard, St. Paul. Mr. Lloyd will use this information to determine if the project warrants TGB participation. (Note: This process does not apply to Federal -aid projects. They are covered under federal Disadv ntaged Business Enterprise (DBE) requirements.) If a, TGB . goal • is. a tablished .for a project, certain special provision -requirements are nee ed in the proposal. Mr. Lloyd will forward these requirements with thy: TGB goal. county and city engineers should submit the project information to Mn /DOT EEO well in advance of submitting plans to the State Aid Division for approval. It is anticipated that implementing the TGB requirements for State Aid projects will more than double the Mn /DOT EEO Contract Management office work load. It is expected that interim monitoring for compliance will be done by Mn /DOT EEO for these projects. When plans for county or city State Aid projects are submitted to the State Aid Division for approval, a copy of Mr. Lloyd's memo, establishing a TGB goal or indicating that no TGB goal is required, should be sent to the 1 i • District State Aid Engineer with the plans and other documents as required. ilk A copy of the memo will be kept in the State Aid project file to document INF that the process has been followed. Projects already submitted for approval will be processed and approved contingent upon fulfillment of the requirements of this memo. Project lettings may have to be delayed to allow._time for TGB goals to be determined. • �ee " xJ t g a t �< . V R::. .K4g; : w•y�f '� �` � . �} . y 3 #•..'>*.xa;R; r� ^ +Y.k:r .':x•xY':. •r•x.xx't•> :e Nd � w:x o "nsy3wy � y y�i y At, rya. •:'i::,R:ri�...4:. 1 ,w o�"!,'d 'i'C.�'3�"s.i :ie • K roxxs ?'t xo x' �• � n: M • �K:�... -- •x;u::r " 4< ° x ` `iiili • xy??r: o:"u.::^so�:axn4 ;�; G"�iTJci,�:. � 1�LS�'i S � h t.Y.� '• .Xi•. .. ... :: � t �$ • : v: A p'�, � �?fdR xc8 Dad �tI7 • . `• > k;,. :.» �. r ^ m c� '" :k�sA:SeVes,..stc�t:ii ,'' i Y a rseA ''rti.r, «w:f?E�. Addenda may need to be issued for projects which are over $300,000.00 and are now being advertised, to incorporate the TGB requirements. Letting dates may have to be delayed to provide time for a TGB goal determination by Mn /DOT EEO, and for prospective bidders to solicit quotes from certified sub - contractors and /or suppliers. Any questions on TGB requirements should be addressed to Ernest Lloyd at (612) 296 -6899. Any other questions may be addressed to Mark Gieseke at (612) 296 -9877. This memo will remain in effect until incorporated into the State Aid Manual. - END - March 16, 1993 Honorable Mayor and City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER, Si PAUL, MN 55110 612 490 -2000 800 325 -2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION Dear Mayor and Council Members: As I stated in my letter dated March 12, 1993 to the Council, the Municipal State -Aid • Division of Mn /DOT has rescinded the procedure for total participation in sidewalks. This issue directly affects the walkways designed along McKusick Road. It is proposed to construct an 8 foot wide bituminous walkway between Neal Avenue and Owen Street on the southerly side of McKusick Road. It is also proposed to construct approximately 800 feet of 10 foot walkway east of the railroad tracks on the north side of McKusick Road. The southerly walkway will serve pedestrians and bicyclists and the northerly 10 foot walkway will serve golf carts for the golf course. Presently these golf carts enter onto McKusick Road at the railroad tracks, traverse easterly on McKusick Road for approximately 800 feet thence north again off McKusick Road onto the cart path. I have had further discussions with the State -Aid Division of Mn /DOT after writing the initial letter to the Council dated March 12, trying to determine if there is a method Mn /DOT could utilize to fund the City's portion of the walkways. The only apparent method that could be utilized would be to appeal for a variance. However, the variance committee does not meet until June and that would be after the proposed letting of the project. Since this project also has federal aid funding, the Federal Highway Administration would not allow the county to let the project without all determinations on funding, right -of -ways, etc. being final. The present policy for State -Aid participation on municipal projects is to fully fund a 5 foot walkway. The District State -Aid Engineer, Elmer Morris, said that we could utilize the present policy for the McKusick Road project. The total cost of the City participation • for the 8 foot wide walkway is estimated at $135,280. The City participation for the 10 foot walkway is estimated at $18,000 for a total estimated cost of $153,280. If we apply five - eights of the funding participation for the 8 foot walkway (that is a 5 foot walk equivalent) the amount that would be funded by Municipal State -Aid is $84,550. If we apply the same SHORT ELLI077 HENDRICKSON INC MINNEAPOLIS, MN ST CLOUD, MN RE: Stillwater, Minnesota City Engineer SEH File No: 92280 CHIPPEWA FALLS, WI MADISON, WI • City of Stillwater March 16, 1993 Page 2 • • formula to the 10 foot walkway or one -half (for a 5 foot width equivalent) the MSA participation amount is $9,000. The total MSA participation funded amount would equal $93,550. This leaves a deficit of $59,730 for the City to recover for the bituminous walkways proposed on the project. We respectfully request the Council's consideration of this matter and a decision whether to construct the bituminous walkway as a part of this project or to withdraw the walkway from the project. We would request a decision by the Council at their first meeting in April such that the quantities can be deleted from the plans before advertisement for the project towards the end of April. We are also available to discuss this matter with you at any time you desire. Sincerely, r Richard E. Moore, P.E. City Engineer REM /cih cc: Nile Kriesel, City Coordinator David Junker, Director of Public Works Don Wisniewski, Director of Public Works, Washington County LYLE J. ECKBERG JAMES F. LAMMERS ROBERT G. BRIGGS PAUL A. WOLFF MARK J. VIERLING GREGORY G. GALLER KEVIN K. SHOEBERG THOMAS J. WEIDNER SUSAN D. OLSON TO: LAW OFFICES OF ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING 1835 NORTHWESTERN AVENUE STILLWATER. MINNESOTA 55082 RE: Amie Webster Trusts LJE:ks Encs. March 10, 1993' Church of the Ascension of Stillwater, Minnesota Stillwater Public Library VCity Clerk, City of Stillwater Firstar Trust Company of Minnesota Attorney General, State of Minnesota Enclosed find a copy of the Order for Hearing in connection with the referenced matter, together with a copy of the Petition which is the basis for the hearing. As you will note, the hearing is scheduled for Monday, March 29, 1993, at 10:30 a.m. at the Washington County Government Center at Stillwater. If there are any questions regarding this matter, please feel free to contact me. (612) 439 -2878 FAX (612) 439 -2923 • • • • • • STATE OF MINNESOTA COUNTY OF WASHINGTON In the Matter of the Trusts Created Under the Last Will and Testament of Amie Webster 1 110 9 ♦ . 1 1 v 1 1 1 •�' l_) F WASHINGTON CC JNTY F 'G'STRICT COLD T L MAR 11993 L E MARIE SUNL i , the O4 / day of /21,4/%..... IN DISTRICT COURT COURT ADMINISTRA ?CR ENTH JUDICIAL DISTRICT ar Court File No. 19528 ORDER FOR HEARING IT IS ORDERED AND NOTICE IS HEREBY. GIVEN that on , 1993, at 16": 3(1 o'clock q .M., a hearing will be held before the above -named Court at the Washington County Government Center, 14900 - 61st Street North, Stillwater, Minnesota, on the Petition of Firstar Trust Company of Minnesota dated February 3, 1993, for an Order of this Court approving, allowing and settling the accounts of the Trustee for the period from January 1, 1988 through December 31, 1991; confirming the acts of-the Trustee for said period of time; transferring said trusts to the Church of the Ascension of Stillwater, Minnesota as Successor Trustee; discharging the Firstar Trust Company of Minnesota, successor to the First National Bank of Stillwater; terminating the Court supervision of said trusts, and for such other and further relief as to the Court may seem just and proper. IT IS FURTHER ORDERED that notice of the aforementioned hearing be given by publishing a copy of this Order in the Stillwater Gazette at least twenty (20) days prior to the date fixed for said hearing, and by mailing a copy of this Order at least ten (10) days before the date fixed for said hearing to each party interested in said trusts at their last known address, and that proof of such publication and mailing be filed with the Court before said hearing. • • Dated this \ day of 1993. Lyle J. Eckberg (A.R.N. 25495) ECKBERG, LAMMERS, BRIGGS, WOLFF & VIERLING Attorneys at Law 1835 Northwestern Avenue Stillwater, Minnesota 55082 Telephone: (612) 439 -2878 BY THE COURT: Judge o trict Court • RESOLUTION NO 92 -223 A RESOLUTION APPROVING THE TRANSFER OF CERTAIN TRUST FUNDS WHEREAS, the City is the beneficiary of a certain trust established under the will of Amie Webste�c, the will dated the llth day of December, 1936; and, WHEREAS, the provisions of this trust provide that $10,000 should be held by the First National Bank of Stillwater in a fund to be known as the McCluer- Webster Library Fund, to be invested and reinvested in order that income therefrom be paid to the City of Stillwater to be paid out and expended by the City only for the purchase of books, magazines and periodicals for the public library; and, WHEREAS, the trust also provides that the trust shall terminate at such time as the City shall fail to maintain a public library in the City, and then at such time the principal and accumulated interest in the fund shall at once revert and be paid over to the Ascension Church Memorial Fund of the Ascension Church of Stillwater; and, WHEREAS, the Firstar Trust Company N.A., as successor in interest to the First National Bank of Stillwater, has proposed that the corpus of the McCluer- Webster Library Fund Trust, as created by the last will of Amie Webster, be paid over to the Ascension Church of Stillwater to be held in their Ascension Church Memorial Fund subject to the conditions of trust imposed on .these funds by the will of Amie Webster and that the Ascension Church continue to pay over such income from the trust to the City as often as convenient and at least once in each year; and, WHEREAS, the Ascension Church of Stillwater has agreed to hold and administer this trust according to the terms and conditions of the trust. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. That the City of Stillwater does hereby consent and approve of the transfer of the principal sum of the McCluer- Webster Library Fund currently held in trust by the Firstar Trust Company of Stillwater as successor in interest of the First National Bank of Stillwater on the condition that the Ascension Church of Stillwater continue to observe the conditions of trust imposed upon the McCluer- Webster Library Fund by the will of Amie Webster and that if the City shall fail to maintain a public library in the City, the trust created by the last will of Amie Webster shall terminate and the principal of the trust fund provided for by the will and all accumulated income therefrom shall at once revert to become part of the Ascension Church Memorial Fund as created by the last will of Amie Webster in all respects as though originally made a '- EXHIBIT "B" • part of the fund all as administered by the Ascension Church of Stillwater and the Wardens and Vestrymen of the church as the may frcm time to time determine most beneficial to the church and its properties. Enacted by the City Council of the City of Stillwater this 20th day of October, 1992. ATTEST: /4/1.4. Mary Lott Johnsor}9 Clerk Wally Abrahamson, Mayor • THE GRAND GARAGE & GALLERY 324 SOUTH MAIN STREET SUITE #260 P.O. BOX 438 STILLWATER, MN 55082 TELEPHONE: (612) 439 -9444 TELECOPIER: (612) 439 -5641 • DAVID T. MAGNUSON ERIC C. THOLE TO Mayor and City Council FROM: David T. Magnuson, City Attorney DATE: March 16, 1993 RE: Simms Condemnation The commissioners in the Simms condemnation awarded Simms the sum of $70,000 plus an appraisal fee required by statute of $500 for a ' total award of $70,500. The City has already paid its appraised amount in the amount of $63,000. If the City is willing to accept the commissioners award, and I recommend that they do, an additional payment of $7,500 must be made to Simms. In addition, each of the appraisers, Norm Davis, Jack Dielentheis and C. J. Kabis, are entitled to $450 in fees and • $2.30 each for mileage. It would hasten the complete resolution of this if the award could be approved and these payments authorized at tonight's meeting. Respectfully submitted. DTM /sls MAGNUSON & THOLE LAW OFFICE LICENSED IN MINNESOTA AND WISCONSIN MEMORANDUM Legal Assistants Gail A. Mahr Shelley L. Sundberg • STATE OF MINNESOTA DISTRICT COURT COUNTY OF WASHINGTON TENTH JUDICIAL DISTRICT Court File No. CG -92 -2241 City of Stillwater, a Case Type: Condemnation Minnesota Municipal Corporation, Petitioner, REPORT OF COMMISSIONERS vs. Grover J. Simms and Donna Simms, Respondents. IN THE MATTER OF THE CONDEMNATION or VACANT AND HAZARDOUS LAND AND BUILDINGS TO THE COURT ABOVE NAMED: The undersigned commissioners appointed by this Court in the above entitled action by Order of the Court dated June 30, 1992, do hereby report as follows: I. That we met at the time and place appointed by this Court therefore, to -wit: at the office of the Clerk of District Court in the County Court House, Stillwater, Minnesota, on the 16th day of July, 1992, and severally took the oath prescribed by law. T T 1 1 That after we gave written notice to the respondents named there, we then viewed the premises described in said Petition. Upon written notice being given to the persons interested, we held public hearings at Stillwater City Hall, Stillwater, Minnesota, from time to time, and heard the persons interested who appeared and asked to be heard. • • We Appraisal Fee: TOTAL AWARD: have appraised 'cl c value of the lards INTERESTED PARTIES: Grover J. and Donna Simms, owners in Fee Simple taken and the damages sustained reason of the taking thereof, and the IV. same so proposed to by the several respondents by are as follows: AMOUNT vU' $ rT v c_OD , $ 7o 1 We further report that in the performance of our duties as commissioners we were occupied for days and traveled /0 miles. r Dated this / �`� day of , 19993 . • / Norman Davis, Commissioner 7 /(:.d.P> /Jack Dielentreis, Commissioner r. C.J. Kabis, Commissioner E;U J u be • • • City Council of Stillwater; March 15,1993 The committee for the Sesquicentennial Horse Pulling Contest would like to ask permission to install a temporary sign, 4x8 feet, at the city parking lot on north main street, next to the Dinner train, from April 1st to May 9, 1993. Harien Schull John Bourdaghs ? cci)14"422 af,:P — Ntailq,I99 • March 3, 1993 Mr. James Denn, Commissioner Minnesota Department of Transportation Transportation Building - Room 411 395 John Ireland Boulevard St. Paul, MN 55109 Dear Mr. Denn: The City of Stillwater has recently learned that Mike Lewis, Project Manager for the Highway 36 bridge project, is leaving the project for a new position in MnDOT. The change of project directorship at this point in project development is unfortunate and of concern to the City of Stillwater. Mr. Lewis's background, knowledge, and expertise developed over the past five years is an invaluable resource to . the project and we feel critical to its successful completion. Mr. Lewis has effectively represented MnDOT interests as well as been open to consider and incorporate local concerns into the project. Mr. Lewis has established a rapport with the City and other local governmental agencies and bridge interests that will be difficult to replace with a new Project Manager. The City of Stillwater sees the Highway 36 bridge at a critical juncture. It is important that the contiguity of project directorship be maintained. The final EIS must be prepared, project phasing developed and detailed road and bridge designs prepared. Much effort has gone into the project to get it to to this point. It is a shame to lose Mr. Lewis's familiarity and experience with this project. The City of Stillwater requests that you do what you can to ensure that a change in project management will not adversely affect MnDOT Staff continuity and the timely completion of this important project. Charles Hooley Mayor CH /sm THE BIRTHPLACE OF MINNESOTA c.c. William M. Crawford, Metro Division Engineer Charles Siggerud, Metro Division Engineer CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439 -6121