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HomeMy WebLinkAbout2009-07-28 CC Packet 'MIF ...,..toLaelF all IIIIIME."A AGENDA CITY OF STILLWATER CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street Tuesday, July 28,2009 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Budget Workshop 4:30 Recreation Center 5:00 Engineering/Streets/Parks/Sanitary Sewer/Storm S PETITIONS, INDIVIDUALS, DELEGATI 1. Community Thread (formerly Council on subjects which are not a part of t t time of the statement or may give direction to ores ect for others in attendance lease CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Minutes for July 21,2009 will b approval. OPEN FORUM The Open Forum is a po the meeting agenda. The staff regarding investig limit our comments STAFF REPORTS 1. Police Chief 2. Fire Chief 5. City Engineer/PWD 6. City Attorney 7. Finance Director 8. City Administrator CONSENT 1. Reso 2. Possib PUBLIC HEARl or less. ect for others in attendance lease limit our comments to 10 minutes 1. Case No. 09-2 is is the date and time for a public hearing to consider a request from U.S. Home Corporation for proval of the final plat of Millbrook 3rd Addition; two 8 unit townhome buildings. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 26, 2009. (Tabled July 7,2009) 2. Case No. 09-21. This is the date and time for a public hearing to consider a request from Joe Jablonski, U.S. Home Corporation, for an amendment to the residential planned unit development for house plans and site plan revisions located in the Millbrook Subdivision. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 26,2009. (Tabled July 7,2009) 3. Case No. 09-24. Consider a request from Scott Junker for a subdivision and variance request to subdivide an existing lot of 15,000 square feet into two lots of 7,500 square feet. The property is located at 1001 4th St North. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 17, 2009 Staff present: City Administrator Hansen City Attorney Magnuson Community Development Directo Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director S Planner Pogge City Clerk Ward PLEDGE OF ALLEGIANC APPROVAL OF M Motion b 2009 ouncilmemb ular and recessed 1 THE IIITNFLIICE OF MINNESOTA CITY COUNCIL MEETING July 21, 2009 REGULAR MEETING Mayor Harycki called the meeting to order at 7:05 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush an Prior to the Pledge, Mayoasked that a moment of silence be observed in honor of the three soldiers fro ed Bull Division who were killed in Iraq. Mayor Harycki led tie Council and audience in the Pledge of Allegiance. Discussion on rathon /Possible approval of 2010 Marathon „seconded by Councilmember Gag to approve the July 7, es. All in favor. PETITION NDI DELEGATIONS COMMENDATIONS Dave Eckl erg reviewed the results of this year's marathon; a compilation of comments was distributed. While some minor tweaks need to be made, he stated the event went very well and has a great future. He asked for approval of the event for 2010 and perhaps 2011 in order to move forward under the same terms as 2009 based on the fact that competitor marathons are already advertising and securing participants for next year. Police Chief Gannaway and Fire Chief Glaser agreed that this year's marathon, the first -ever Stillwater marathon, went well. City Council Meeting Motioi in favo Councilmember Cook pointed out she has not seen the contract agreement for 2009. She said as a member of the special events task force, which was formed specifically to look at the larger events that take place in the City as to the events' overall benefit to the community, she believes it would be premature to approve next year's contract until the task force has developed a policy and process that is consistent to all applicants. She also stated she had been told that the Council would be presented with a more formal briefing regarding this year's marathon. Councilmember Gag, also a member of the special events task force, pointed out that group has only had one meeting to date and that he was unsure as to when that group might be able tollook specifically at the marathon. Councilmember Roush said he agreed with Councilmember C. that the ,tea Council should have a draft of the contract before approving any agreement. There was discussion of the number of participants tt was noted limited the number of participants to 5,750, while about 2,500 runne year. Mr. Eckberg said he would not want to expand£too ra y in the that he envisioned about 5,000 participants and lea contract m 2009. Chief Gannaway agreed with keeping the,,numb m the origi like to analyze the impact on traffic and traffic control. Coon me thought the original contract was well written an well; and thought the marathon was a real 0 ouncilmember Page 2 of 11 Financial Statement Presentation Tom Koop, Larsen Allen July 21, 2009 the 2009 contract rtic gated this d year and imum as in I level as he would er Gag said he e been followed fairly illwater. Councilmember fined or Roush asked about cleanup; Public Works Director Sanders stated there were no problems in that area. Mayor a aryckiaskc stated the reviews of the system were ve had received a request from the manager him about the event. Mr. Eckberg said starting point up a bit td alleviate any issues period of time apd also ell rt e the need for a switchback at another location in the route. Mayor arycki asked about he economic impact study; Mr. Eckberg stated the Chamber is workingn that analysis. Councilmember Cook said she was looking for more for&: .ta, su before acting on the agenda ed about the shuttle system; Mr. Eckberg ositiv 4C uncilmember Polehna said he e Oasis that Mr. Eckberg stop in and talk n ext year, they intend to pull the `h the Oasis being shut down for a short s the economic impact report, as well as a copy of the contract, request was discussion as to when this might be put back tion, wit August 18, 2009, as the likely date. seconded by Councilmember Roush to table this request. All Tom Koop ind Brady Hoffman, of Larson Allen, reviewed the results of the annual audit process and results. It was noted there were no internal control deficiencies found, no corrections made to the books, and an unqualified (clean) opinion given on the financial statements. The presentation highlighted revenues and expenditures in the various funds. There was discussion of the impact of the loss of state aid in 2008 on the general fund balance. The presentation also highlighted trends in tax capacity; a breakdown of outstanding debt and legal debt margin. There was discussion about mill rates and the utilization of TIF districts. City Council Meeting Human Rights Award Presentation Mayor Harycki read a proclamation and presented the annual Human Rights Award to Mary Leadem Ticiu in recognition of her efforts at motivating and helping the most challenging students, of all different ethnic backgrounds, stay in school and remain interested in learning. Ms. Ticiu expressed her appreciation for the award. Proclamation: Night to Unite (August 4, 2009) OPEN FORUM No public comments STAFF REPORTS July 21, 2009 Mayor Harycki read a proclamation designating Aug. 4, 2 the City of Stillwater. Police Chief Gannaway said prearatio %tF`brjack Days were complete. He said the National Guard will be ass ing with traffic control. He informed the Council the department has entered into a m al aid agreement Internet Crimes Against Children (ICAC) task force; one of the d rg rtmen restigators will be assigned to the task force through a mutual aid/ greeme d that�there is no cost involved; it is more a sharing of resources and intelligence. Chi e Gannaway said the department has received a hazard m grantfrom Washington County to participate in the County's development of hazard mitigation plan and that a statement of interest is re tested. City Cler read the statement of interest. Motion by Counci 2009 -113, stateme Merest in ,tl- Hazard Mitigation Planning. ber Gag, seconded by Councilmember Roush to adopt Resolution mbers b G ,'Polehna, Roush and Mayor Harycki Cone asked about plans for the National Night Out (Night to Unite). Chief Gannaway said the Command Post will be in Lowell Park distributing information and treat, C AI he said that residents can register for a block party, and the departmen ill provide supporting materials and an officer to make an appearance. Fire Chief Glaser reported on a house fire in the Liberty development and a garage fire on Maple Street. He said the department has been dealing with a hazardous material spill in the downtown area. He said a business had a fuel oil leakage that got into the storm drains and is now leaking into the River; the MPCA and Bay West have been notified and cleanup efforts are underway. Chief Glaser also noted that there have been several grass fires in the townships. He said the department also is preparing for Page 3 of 11 Day in City Council Meeting Lumberjack Days, with additional personnel to be on hand during the weekend. He noted that one of the department's vehicles is currently out of service due to a pump issue and is likely to be out of service for two to three weeks. He stated the fire station grant was completed and submitted on July 10 and the DEED grant is nearly complete. He also reported that background checks are being completed on four people the department is hoping to hire as on -call firefighters. Community Development Community Development Director Tblad provided the annual residential building permit report for the orderly annexation area He rovided information regarding graffiti removal; he stated John Vaugh a local re t who has a lot of experience with community development corporatio d graffiti re al, has volunteered to put together several volunteer cleanup days. H informational brochure has been prepared for distribution to loca b addition to the informational brochure, it is proposed that the City pr with the chemicals necessary to remove future graffiti incid- ts. Motion by Councilmember Roush, seconded by Councilmember Cook to approve the purchase of the requested graffiti removal materials. All in favor. On a question by Mayor Harycki, Mr. Turnblad oted that the Youth Service Bureau will be utilized in the volunteer cleanup events. It was noted that the City's web site includes a graffiti reporting form. Mr. Turnblad stated PD, Pappy'as requested to be allowed to keep their dumpsters at the current location until ee project is under way; Mr. Turnblad suggested that a lease be utilized9 ;to be consistent with what has been required of other businesses. Councilmember Polehna suggested PD Pappy's be required to construe tt so ype of temporary nclosure for the dumpsters. In discussion, it was ,noted t t there ikely is no location for a permanent enclosure other than on City properly. Motion by Cou "mber polehna, seconded by Councilmember Gag to allow construction of a temporary wooden structure to sateen the dumpsters at the current location for the remainder of is year an address the dumpster issue at the north end of downtown next year. July 21, 2009 Page 4 of 11 id a graffiti inesses I„e businesses Mr. Turnblad asked whether the temporary structure can remain past next the levee project doesn't begin as anticipated. Councilmember ehna agreed to amend his motion to indicate that the temporary structure be allowed until next spring with the issue to be revisited at that time; Councilmember Gag agreed to the amended motion as the seconder. All in favor. Public Works Public Works Director Sanders reported that the 2009 street project is progressing, with a closure of Myrtle Street and detour to Pine Street scheduled for the following week. Seal coating is scheduled to begin July 31, with notices to residents mailed the week prior. City Council Meeting City Attorney City Attorney Magnuson referred to his memorandum regarding the license agreement with PD Pappy's for the patio. He provided maps of the area in question and reviewed the lease /licenses that originated when the railroad owned the properties. Specifically, he reviewed the license with the Yacht Club; now PD Pappy's, noting that a license preserves the City ownership and use of the property should it be needed for construction of the Lowell Park improvements in the future. Also, he stated he has reviewed the statutes and contacted Minnesota Liquor Control and there is no prohibition from serving alcohol on the property in question. Finance Finance Director Harrison told the Council that st City publish a financial summary report, which will be dons wishes a full financial statement, copies are available at City CONSENT AGEND PUBLIC HEARINGS Page 5 of 11 July 21, 2009 e that the f anyone City Administrator City Administrator Hansen told the Council he r st rst meeting with one of the City unions and relayed% Council' osition, of a 0% increase for the next contracts. He said he thought meting "wen; well, with the union understanding the City's position. Mr. Hansen asked a the annual picnic for boards and commissions, whether the Council Wished to continu hostin the picnic given the r ;o ti economic conditions. He said the cost of the ann, went igenerally about $1,000. Councilmember Roush suggested serving %b rg ats v ersus steak and chicken, to keep costs down, noting that he +ught the City own the commission members some recognition for their service. Ci ilmember Pole ha noted that a lot of County commission members get Paid and /or ie ve mild e, while City commission members are volunteers and work tirelessly on beha of the City. It was consensus to continue with s annual even erving burgers and brad as suggested by Councilmember 1, directing payment of bills -112, approval of Lift Station Improvements Upgrades, Project Order N 1 o pur base several sets (5 -6) of firefighter turnout gear from 2009 ouncilmember Cook asked several questions regarding specific bills, °whloh were answered by staff. Motion by Councilmember Polehna, seconded by Councilmember Roush, moved approval of the Consent Agenda. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None City Council Meeting Case No. 09 -14. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision to approve a special use permit to replace a 60 -foot tall light pole with a new 100 -foot tall multipurpose cell tower located at 1900 Myrtle Street West. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 26, 2009. (Tabled from 7/7/09 meeting) Planner Pogge reviewed the previous action relating to the Planning Commission's approval of the new tower to be located at the Jaycee Field, 1900 ■yrtle St. He noted that one of the conditions of approval was that all antennas be internally mounted in the 100 -foot tower. He pointed out that KLBB's AM station tower is located soutlof the proposed site, and City code requires review of towers within 2 miles to see i existing towers could support the antennas requested. He stated the KLBB tower is 5f' gears old and consulting engineers do not believe the existing t werlivould support the additional ineer stated the B tower could d aesthetic conc as well as ier. Mr. Pogge noted that City in a residential district has 8 s all eight nditions of approval antennas being requested; the City's consulting e be replaced but that would present some tech some safety concerns because it is considered a "h code requirements for a special use permit for cell to conditions for approval, and the request the new cell conditions. Councilmember Roush suggested that some of are subjective, such as the condition that it e visually °unobtrusive; Councilmember Roush also questioned the need for the tower in the proposed location and the potential impact on a proposed new firs station tn,that area. Mr. Pogge spoke to some of the ways to lessen the visual impact, such as/internally mounted antennas and painting of the tower, as well as the coverage area need Mr. Pogge also addressed the comment regarding impact on /fire statioknoting the moulting engineer's report indicates the new tower would not bean jssue for public sar-ty communication. Mayor Harycki opened the publ hearing. Steve Carlson, T- Mobile, addressed the issue of public safety communication impact, noting they have co- located with public safety on several tows, including Lily Lake and Hugo. He noted that their request was modified to have intern ally mounted antennas, and he spoke to the need for the tower to serve resi ial customers. On a question by Councilmember Roush, Mr. Carlson stated over ou put is regulated by the FCC which results in towers being low powered and hbo od- specific sides. On a question by Councilmember Cook, Mr. Carlson e reasonsWhy it is not recommended that the KLBB tower be removed an 'other tower to serve this need. On a question by Councilmember l y� Coo rding an alternative site in a more commercial /industrial area, Mr. Carlson provide rage maps and again spoke to the fact that sites are neighborhood specific, no commercial /industrial areas in close proximity. Councilmember Roush asked about the distance of coverage area. Councilmember Cook expressed a concern about continuing proliferation of additional requests for cell towers; Mr. Carlson spoke of the carriers' use of different frequencies and thus the different needs for infrastructure. Councilmember Roush asked whether co- location would be possible on a 75' high tower; Mr. Carlson said he did not think that would be feasible. Councilmember Roush referred to Mr. Smith's appeal; Mr. Carlson said one of Mr. Smith's comments relates to possible RF interference, noting that according to law, if there is interference, T- Mobile Page 6 of 11 July 21, 2009 City Council Meeting and AT &T would have to remedy any problem. Regarding Mr. Smith's comments about not investigating co- location at the KLBB site, Mr. Carlson responded they did not pursue those negotiations as co- location as that site does not appear to be a viable alternative for the previously discussed reasons. Ken Nielsen, AT &T, spoke briefly in support of the request. Councilmember Cook asked about the possibility of adding another user to the proposed new tower; Mr. Carlson said potentially there is room for a third carrier. Mr. Nielsen said AT &T! need the bottom two canisters on the new tower, so if a third carrier were to util' J' e e, would likely have to be located on a different pole. No other comments were received, and the hearing waa,close Councilmember Gag, who serves on the Planning Commission, note at t 9 consultant from Owl Engineering was very helpful ih technical questi i ce nd noted many of these same questions were asked at the P a Commission The Planning o Commission did not find any substantial reas of fact findings for denial. Councilmember Gag stated that he felt, rough the Plan Cod ission and staffs' efforts, a lot of due diligence went into t Garrett Lysiak, Owl Engineering, coverage need, public safety sues stated the KLBB tower cannot tructur l replaced but would have to be such large aesthetic issues. UNF,J HED BUSINESS Jo ce Me`El Pro ert Re uest Motion by Councilmember Gag, Use Permit for the proposed 100 -foo approval. Ayes: Councilmemb =;,Gag, Polehna and Mayor Harycki Nays: C000 member s Cook and Roush Page 7 of 11 July 21, 2009 his application regarding ial co- location with KLBB. He one carriers; it could be wider and would still present safety and y Councilmember Polehna to approve the Special urpose cell tower with the eight conditions of Commur y Development Director Turnblad reviewed the request and the findings subsequent to the last meeting. He stated the findings indicate that car sales use is a legal non conforming use, which would allow the Melton property to be used for a car sales business even though the special use permit has expired. He said it is recommended that the requested zoning ordinance amendment be denied with the finding that a car sales business on the Melton property is a legal non conforming use, if that use comes back within a year. City Council Meeting City Attorney Magnuson pointed out that when the ordinance amendment was changed to eliminate car sales use as a permitted special use in that zoning district, it was a text amendment and notice was not sent to the property owner, essentially rezoning the property without notification. City Attorney Magnuson said the fairness of this avenue is that now the Meltons know about the change and have one year to utilize the legal, non conforming status and that state law provides that if a non conforming use is abandoned for a ear, the property loses its status. It was noted this finding applies just to this ow Motion by Councilmember Roush, seconded by Councilmember-C'ok 2009 -114, approval of resolution adopting findings of facts, conclusion application of Joyce Melton for property located at 1200 Hip hway 36 (C a deny the ordinance amendment. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Nays: None Possible approval of barge terminal property City Administrator Hansen stated through and the only agreement he h provides for a monthly rent of $1100 p afloat. He stated MnDOT has indicated it river crossing this fall and would like to utiliz Croix Boat Packet was seasonal; Mr Hanse the agreement. In discussion, use the area to work=on its other boa the number f craft that be moored there. City Attorney Magnuson said the contract requires the tend Ito obtain,and maintain the necessary permits. ember staled that she thought the contract was too broad and too he use. Parking Ramp Update July 21, 2009 o adopt Re and order rel No. 09 -1 tion d to the and tential agreemenior joint use of the property fell s with St. Croix oat Packet. The contract Month and an agreement to keep the Cayuga s to do some test footings for the new arge terminal property and that St. gree to that usage. Councilmember Roush asked if the rent he rent is to be paid monthly for two years according to sen said it is likely St. Croix Boat Packet will Councilmember Cook asked if the DNR limits Motion byseconded by Councilmember Roush to adopt Resolution 2009 -115, approval of ease agreement with St. Croix Boat Packet Company. Ayes: Councilme k ers Gag, Polehna, Roush and Mayor Harycki Nays: Councilmember Cook Community Development Director Turnblad provided an update on the parking ramp costs, which indicate the total project is about $16,000 under budget. Members congratulated Mr. Turnblad and Mr. Hansen for their efforts on the project. Page 8 of 11 City Council Meeting NEW BUSINESS Administrative Fines Information Motion b 2009 Side Chief Gannaway said the City would be adopting state law providing for the issuance of administrative citations for certain traffic offenses. He said the City would continue to do administration citations for the quality of life problems such as alc• •t in public, sandwich board violations, etc. On a question by Mayor Haryck r a naway explained that the state law was changed, effective August limit the =•er of traffic offenses that the City can write administrative citation under Char 169 of the Traffic Code, lowered the fine to $60, with the statetaking 1nt. Motion by Councilmember Polehna, seconded by Coun 2009 -116, a resolution authorizing administrative citati to Minnesota Statute 169.99. Ayes: Councilmembers Cook, Gag, Polehna, Nays: None Possible accepting of plans specifications for annual sidewalk project authorize advertisement for bids Public Works Director Sanders stated as f eresultof the public hearing, staff talked with the lent who had expressed conce �.,m sidewalk problem was due to a City water e and staff believes the repair of a water main had no effect on the settlement of the sidewalk and operty should be included in the project. Mayor Harycki Onec 'the listed date f •id opening. Mr. Sanders stated quotes would be solicited from fi contractors and that th- hree weeks for bids is required only for projects over $100/ Ayes: Councilmem; �k, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 9 of 11 July 21, 2009 solution s pursuant uncilmem Polehna, seconded by Councilmember Roush to adopt Resolution ve plans &w •eccations and ordering advertisement for bids for 2009 litation Pro roject 2009 -05). Possible approval to direct staff to prepare the feasibility report for the Washington Avenue Mill and Overlay Proiect Public Works Director Sanders stated the City had received some stimulus funding, $280,000, for this project; the usual 20% City match will not be required for the project if the cost comes in at $250,000. He noted that according to the City's assessment policy, mill and overlay projects are considered an improvement project and assessed 100% against the benefiting properties. City Attorney Magnuson noted the assessment City Council Meeting July 21, 2009 policy was adopted to provide some fairness rather than having some "free" streets, MSA designated streets, for example. City Administrator Hansen pointed out the Council was not being asked to make a decision about the assessments at this time, but to order the feasibility report which will preserve the option to assess the cost. Motion by Councilmember Roush, seconded by Councilmember Gag to adopt Resolution 2009 -118, resolution ordering preparation of feasibility report for Washington Avenue Mill and Overlay Project. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor H Nays: None Possible approval of a contract for parking ramp revenue c9b rol`equip Community Development Director Turnblad states two companies had itted proposals for the equipment for the parking ramp and e replacemen equipment for the two pay lots downtown. The Parking fission heard presentations from both companies and recommends that the c tract isawarded to aria McGann. Cost for the parking ramp equipment, installation nd training is 88, 995, which would be paid from the parking revenue fund. Chief Ga n desire is to update the two existing pay lots with the same eipment; cost for the two existing lots could be about $28,000. Councilmember Roush asked about the impact' of not replacing the machines in the pay lots; Chief Gannaway stated the equipment has been slated for replacement for some time. Councilmember oush said he would like more information regarding how much money is actually generated by the machines. Chief Gannaway referred to the auditor's reporilreg howmpuch revenue is generated, noting there is about $500,000 in the rking e find at this time Mayor Harycki asked about the revenue projections for the par p; Mr. Turnblad stated projections indicate hourly parking use revenues will pay 'f the cost of the parking ramp equipment within the equipmt's useful life. Chief Gannaway reviewed the equipment options reviewed by the Parking Commission. City Administrator Hansen pointed out the parking rates hav be set so revenues not only cover the cost of the machines but also contribute enance fund Councilmember Gag suggested it would be helpful for the review all t information the Parking Commission had in making its decision. Motion by pending ad al information. All in favor. oush, seconded by Councilmember Cook to table this item Councilmen ber Roush asked if boat trailers are discouraged from utilizing the parking lots; it was noted that boat trailers are not legal in the downtown area. City Attorney Magnuson referred to past problems with many boat trailers parking in the downtown taking up many spots, which prompted adoption of the ordinance restricting trailers. Page 10 of 11 City Council Meeting ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Cook to adjourn at 10:33 p.m. All in favor. ATTEST: Diane F. Ward, City Clerk Resolution 2009 -111, directin Resolution 2009 -112, appr 08 Change Order No. 1 Resolution 2009 -113, statemei Resolution 2009 -11 approval order related to th on of (Case No. 09 -1 Resolution 9 -1 15, approval c f se agreement with St. Croix Boat Packet Company Resolution offenses purs Resolution 20 Page 11 of 11 Ken Harycki, Mayo July 21, 2009 nts Upgrades, Project 2007- of interest in All Hazard Mitigation Planning. f resolutioropting findings of facts, conclusion and yce Melton for property located at 1200 Highway 36 009 -116 a resolution authorizing administrative citations for certain traffic Minnesota Statute 169.99 7, approve plans specifications and ordering advertisement for 09 Sidewalk Rehabilitation Project (Project 2009 -05) n 2009 -118, resolution ordering preparation of feasibility report for A venue M ill and Overlay Project Staff present: City Administrator Hansen Finance Director Harrison OTHER BUSINESS Budget Workshop budget; oth Mr. Hansen he h, insuranc be adju 4:30 Recreation Center IMF /1MTMPLACC Of •1MMf11TA CITY OF STILLWATER CITY COUNCIL MEETING Tuesday, July 28, 2009 REGULAR MEETING Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush an Mayor Ha City Administrator Hansen e ained that minoradjustmants were made to salaries, not because any raises are pla but because a ncrease went into effect July 1, as well as some step increases that are contractually und. Also, he noted that PERA went from 6.75 to 7 %1'Regardingcapital pur ms-s, he stated there is no plan to sell a capital equipment 010, so the only capital purchases he has approved have been in instanc where b 'pars ent has carry -over funds available from prior years. Mayor Harycki asked about tray Administrator Hansen said there is some travel /education that is required for pie to retain licenses that is included in the ise suh:expenses have been eliminated. Regarding health insurance, has not eard from the City's insurance consortium regarding but the besinformation he has indicates a 10% increase is likely; that when firm information is received. Mr. Hansen also suggested uncil hea om'all departments before making any decisions. Mr. Hansen inclu ci.ates the Governor will be making additional unallotment at the end of the ye' d w 11 be preparing a plan to deal with that likelihood, a plan that may andatory furloughs and additional personnel cuts. Doug Brady, Recreation Center Manager, said his proposed budget is much the same as 2009. He said a couple of numbers that were incorrect or not shown previously have been adjusted. Ms. Harrison said $274,000, the amount of revenue over expenditures, will be transferred out for debt service; it was noted that is about one -half of the debt service for the Recreation Center. Mayor Harycki asked Mr. Brady if he anticipates any loss of revenue due to less ice time rental. Mr. Brady stated so far rentals have been stable, but said fall registrations may be a different situation; he stated he thinks they City Council Meeting July 28, 2009 will be right on with projections. Councilmember Polehna pointed out an increase in fees has been proposed and discussed by the Parks Commission and suggested that the increase ought to be implemented sooner rather than later. Mr. Brady said the projected revenues do not reflect any increase, any fee increase. There was discussion of the likelihood of repairs being needed at Lily Lake Arena and how those would be funded. Mr. Hansen said the goal had been to put several hundred thousand aside this year for future repairs, but that is just not possible at this time. There was discussion about energy costs. Mr. Hansen said there had been thought given to doing some additional insulation of the dome using stimulus money, but, as Mr. Brady explained he stimulus money for cities the size of Stillwater has not been released at this time. Councilmember Roush asked if an earlier issue related toi j ,skaters' ice to had been resolved; Mr. Hansen said discussions are conti g. Councilmember ok asked about the possibility of charging non residents different fee; Mr. Brad noted that several surrounding communities participated in the original construction .f the Recreation Center so it would be difficult to charge highe late to non residents. zvz Councilmember Cook asked if there are other opportunities to increase evenues; Mr. Brady stated he does advertising to promotuage, ancf renters are available, he will have the facility opened 24 hours a day Mr. Hansen said is lo2king at the possibility of having a third party run the concessions so the City. would re not to pay employees, yet still receive revenue, and salQ4 aff s continually looking at ways to increase revenues. 5:00 Engineering /Streets /Parks /Sa Sewer /Storm Sewer /Signs Lighting Public Works Director Sanders stated the Engi ring budget has not changed. He noted there is an $800 fee for inspection of a culvert on Neal Avenue, which is technically d a brad and; must be inspected every two years according to It was not g discussion that these figures are gross numbers Ong fees charge to projects come back to the general fund as here was $21,000 reduction in the streets budget in 2009 and by doing crosswalk stripping in house. He said no major r than crosswalk stripping and a $5,000 reduction in seal said there are no capital outlay requests for bonding, but there are several req ed oa l items, including an asphalt roller trailer that was in this year's budget but n® urchased yet and replacement of a 23- year -old grader with a multi purpose hook truc Mr. Sanders stated there is no increase in the proposed Parks budget other than moving some funds around to address specific needs, such as chemicals, seed and top soils. Mr. Hansen pointed out that the cost of chemicals is up, while contract costs are way down, as staff is doing the weed control, turf maintenance, etc. Mayor Harycki asked about the agreement for Teddy Bear Park, whether the City is obligated to pay for programming; Mr. Hansen stated the agreement calls for the City to City Council Meeting July 28, 2009 maintain the facility only or it reverts back to the owner. Mr. Hansen stated the owner has agreed to pay for programming for an additional year, on a year -to -year basis. Mr. Hansen said he also decided that with the Emerald Ash Bore threat, it would be wise to keep the agreement with the Kathy Widin, forester. Mayor Harycki asked about rental of the Teddy Bear Park building; Assistant Public Works Superintendent Moore stated there have been 60 rentals. Mr. Hansen said staff has been attempting to increase rentals of the facility and the efforts seem to be working well. Mayor Harycki asked about the possibility of renting the second floor of the public works bui ding for outside uses; it was noted the space is unfinished and woulequire work on the HVAC system. There was discussion about the possibility of gettingr dditional Sentence to Serve assistance. Mr. Sanders said any parks' capital a provements will be paid for by carryover funds. Mr. Sanders noted the Sanitary Sewer Fund is nue f with noincrease in the budget. He noted a good portion of the budget goes t pay Met Council fees for metro waste charges. He said there are no capital outlay expenditures for nding; there is some capital outlay expense for lift station repair. There wa dis' 'sion of some planned improvements to the Nelson Street lift i City Ad ministrator Hansen stated there are three items that if not done will resul i surch rom the Met Council; by doing the work, the City can eliminate the surcharge, which amounts to about $80,000 a year. City Administrator Hansen not at the Met Council has increased its rates, but the City has not increased its` °rues for �number of he suggested that in the near future, the City may be forced t®a increase' tes. Mr. Sanders stated the Sto St Sever fund is e other revenue fund, and the City just tries to match re enues with expenses. He noted that several years ago, the fund was split into two tegories storm ewer and water quality. He informed the Council that all street sw w into the water quality fund. There was discussion of some planned pond improvements. There was discussion of staff allocation; Mr. Sanders stated the staffs allocation has not increased. Councilmember Polehna asked about mob rships agues; Mr „Sanders stated the membership /dues in question (surface agemertt) were related to the Middle St. Croix WMO fees. Mr. Sanders stated capital ou ';fanned for storm sewers. Than is another revenue fund, Mr. Sanders stated, with the goal to match revenues and expenses. A good portion of the expenses goes to pay for electricity. He said these asa request to replace the sign maker for the sign shop, but that will be delayed. It was noted the next budget meeting is scheduled for 4:30 p.m. August. 11. The meeting was recessed at 5:40 p.m. City Council Meeting RECESSED MEETING Mayor Harycki called the recessed meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Planner Pogge Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience m the Pledge o „Alle nce. He acknowledged the death of a young ,Stiliwater girls k by I fining and asked people to keep her family in their thoughts, along s of� he three National Guard members who were killed recently i APPROVAL OF MINUTES Minutes for July 21, 209, will be presented at the August 18, 2009, meeting for approval. INDIVIDUALS, DELEG ►'T COMMENDATIONS Communit Thre rmer Communit Volunteer Services Kr Wesloh of the ag e new na July 28, 2009 7:00 P.M. elopme 'y• irector of Community Thread, spoke to the change in fro Community Volunteer Services to Community Thread. better reflects the agency's role in the community but the on and programs remain the same. She noted the City has been a long ti agency, for which the agency is grateful. She talked of the mission to p om e volunteerism in the community, connecting people and enriching lives; she also brie :eke of the six primary programs of the agency. She referred to the annual report whi highlights the number of people served in 2008, noting that 92 cents of every doll r contributed to the organization supports direct services. She noted that Stillwater's financial support has always been a critical factor in supporting the organization's mission in the community. She acknowledged the difficult financial times facing the City and offered Community Thread's partnership and resources for residents, noting that Community Thread services and programs contribute to the safety and wellness of residents throughout the community. City Council Meeting OPEN FORUM No Public Comments STAFF REPORTS Police Police Chief Gannaway reviewed Lumberjack Days a department received 166 total calls for services, with about transported to jail. He acknowledged the assistance of th control. Councilmember Roush referred to a concern about wa thrown at parade participants, which could create s- y issue this is a fairly standard activity during the parade d that next the route a bit more and try to curb the activity..C• ilme itemization of costs would be provided; Chief Gann ponded in the affirmative, but noted that information is not availably ether a• ties have,provided their cost information. Fire Chief Glaser also highlighter Lum tivitie He said the level of service was pretty typical of previous years, with the department receiving 41 total calls for services. He said staff spent 32 a ne -half, hours code enforcement relating to Lumberjack Days, with total staff st hours •untie �.5 hours preparing for and responding to the event. Community Deve Lowell Park has, has been ins Planner Pogge; Id the Council the flag pole plaque for installed. He noted the portable toilet enclosure location, and staff currently is working with utility companies on the rel •cation of some tilities to accommodate the trash enclosure on Water Street south Chestnut Street. He said it is hoped the trash enclosure can be completed s this fall., Mayor Harycki asked about the landscaping for the M rig Avenu oject; it w noted the landscaping is to be installed in September. rycki also nte• •ut there are a number of bulbs missing at the Veterans' City Admit or Hansen said he would talk with the Veterans' Memorial e chairman about that issue. en co ed at the Water Pub c Works P ublic Works Director Sanders stated work has started on the McKusick Lake loop trail. He said all the trees are transplanted; the next phase will be constructiot`'of the retaining wall, with construction of the trail to begin after the wall is completed. On a question by Mayor Harycki, Mr. Sanders said a 1' drop in the elevation requested by one homeowner can be accommodated. Mr. Sanders stated Myrtle Street is closed for work on water service replacement, catch basin replacements, as well as mill and overlay; weather permitting, the work should be completed by the week following the Council meeting. Mayor Harycki asked staff to install signage for the new canoe launch on McKusick. July 28, 2009 people arres nal Guard i lend other ii s Ganna year r Cook a.: fig that the and 18 ffic s being y said ti Id patrol if an City Council Meeting City Administrator Hansen stated work on the budget is expected to be completed by the end of August. CONSENT AGENDA* Motion by Councilmember Polehna, seconded by Councilmember Gag, to approve the Consent Agenda. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None 1. Resolution 2009 -119, directing payment of bills 2. Possible approval of permit to sell liquor Brian Tournament PUBLIC HEARINGS Case No. 09 -26. This is the date and time fora public hearing inside` a request from U.S. Home Corporation for approval of the final plat of Millbrook 3 Ad ctt h two 8 unit townhome buildings. Notices were mailed to affectedproperty owners and published in the Stillwater Gazette on June 26, 2009. (Tabled July 7,i 909) Planner Pogge noted that all the improvements fo port this addition were completed with the Millbrook 2 addition. He said th nning Commission did review this request and recommended approval of the final plat he Joint Board reviewed the application and recommended that the stock "pile of dirt located in the western portion of the large park be relocat by May 31: of 201 with turf re- established soon after. Mayor Harycki reviewed theiint board's position and the desire to get the parkland into active use as soon as p. sible and that he would like to see that attached as a condition of approval. Mr. Poggeepo Opted o .that the City Park Commission considered the request and recommended e stockile be removed by March 31 to facilitate the establishment of turf; Coi ember Pehna, a member of the Park Commission, noted that the mission recommended that the developer install the irrigation system and e over th blishment of the turf. Mr. Pogge stated staff has proposed to r, Lennarorp., that they install the irrigation system and the City would ac c pt th- r land'at that time. Mr. Pogge suggested that the Council consider adopting the final plat and address the issues regarding the park in the final develop agreement. July 28, 2009 Mayor Harycki opened the public hearing; no comments were received, and the hearing was closed. Motion by Councilmember Polehna moved to approve the final plat, with the condition that the park be graded and weeded in preparation for seeding. Mr. Pogge said typically conditions are not attached to final plat approval as it can create problems with title; conditions are dealt with in the development agreement. City Council Meeting Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Resolution 2009 -120, a resolution approving the final plat for Millbrook 3 Addition (Case No. 2009 -26). Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Case No. 09 -21. This is the date and time for a public hearing to consider consider from Joe Jablonski, U.S. Home Corporation, for an amendment to the residential planned knit development for house plans and site plan revisions located in thelbrook Su bi ion. Notices were mailed to affected property owners and published inth+ Stillwater Gazette on June 26, 2009. (Tabled July 7, 2009) Motion by Councilmember 2009 -121, a resolution Case No to subd' prop publis Planner Pogge reviewed the request for the additi of fivenew ho lens' "with two to four elevations each, to the current mix of eight�gsing s, as well as a lot layout change that increases the size of the lots in n e rem °ng.R (Cott' ge Residential) lots and decreases some of the TR (Traditional' identiat) l s. He st ;;d overall, the changes in lot size would result in the I. s of four CR lots inc -se of two TR lots. He stated the Planning Commission rem men. #hat the s remain unchanged and that :new house plans not per 4 al are; and that the Joint Board concurred with the Planning Co Mayor Harycki opened the pudic heap o cots were heard and the hearing was closed. Ayes: Councilmembers Cook, Gag, Polehn Nays: None kRoush and Mayor Harycki July 28, 2009 by Councilmember Polehna to adopt Resolution Unit Development Amendment for Millbrook. is locat♦ y i-n t 3 4. Consider a reque from Scott Junker for a subdivision and variance request ;xistm• I 15 00 s•uare feet into two lots of 7 500 s•uare feet. The North. Notices were mailed to affected property owners and ette on July 17, 2009 Mr. Po e, reviewed the request. He stated due to the slopes of the property, the request of meet minimum lot size requirements. He stated staff, as well as the Planning mission, recommend denial. It was noted that should the Council decide to deny the request, it should be a straw vote pending preparation of findings of fact. Mayor Harycki opened the public hearing. Pat Lockyear, 1016 N. Third St., endorsed the Planning Commission and staff's recommendation for denial, noting the subdivision would not result in a buildable lot and would result in the City creating a non conforming lot, which could cause problems in the future. She later noted that the granting of a variance requires a demonstration of City Council Meeting undue hardship, which the applicant has not shown. She also noted the slope in question is a highly erodible slope. Pat Sullivan, 921 N. Fourth St., spoke of existing problems with the property and that he thought approval would result in additional problems in speaking for denial of the request. He later referred to City ordinance regarding removal of trees, vegetation in ravines, bluffs or slopes and provided photos of dumping items in the ravine. Scott Junker, applicant, said the re- subdivision request has the ro• squire footage. Mr. Junker suggested that part of the City's character is the f ct that it is f5 l nto a hill; he spoke of other properties that were granted variances from ope restrict ns. He said he is not requesting a building permit, he just wants to su••i e the 15, square feet. No other comments were received, and the heari Councilmember Gag spoke of the Planner Commission's recommendation, which was made on two basic premises the request doesn't meet zoning code in regard to slope restrictions and the request would resul the cr a of a conforming lot. Motion by Councilmember Roush, seco ded by Councilmemb Cook to deny the application. City Attorney Magnuson recommended taking a straw vote an irecting staff to prepare findings consist with that action for cfnsideratior at the "eeting. Councilmember Roush seconded the amended mo n. amended his motion as recommended by City Attorney Magnuson; Councilmember Cook Ayes: Councilmembers;ook Nays: None Gazette ion 17, 200 was close Roush and Mayor Harycki July 28, 2009 Case No. 09 -31 request for a portio Stillwater ces were -iled to affected •ro•ert owners and •ublished in the Stillwater request from Tony Mutter and Colleen Eddy for a street vacation erburne Street abutting Lots 19 and 20, Block 13, Sabins Addition to e reviewed the request. He spoke to three options to deal with the existing en vacation as requested, licensing the existing use or doing nothing. He post d out tha in general, state law requires that a street vacation have a public benefit a of be vacated for the sole benefit of the adjoining property owner(s). Mr. Pogge not that granting a license does provide some reassurance that the structure will not ha a to be removed but does leave some cloud regarding the title. Doing nothing could affect the long -term marketability of the property. He stated it was the Planning Commission's recommendation to deny the requested vacation and pursue a licensing arrangement. Mr. Pogge reviewed the three criterias for a vacation, stating there are no utilities located in the right -of -way and the City foresees no need for the property for that need, but would recommend that a utility /drainage easement be retained except for under the garage and within three feet of the outside wall of the City Council Meeting garage. He said it would be difficult for staff to find a public benefit for the requested vacation, but suggested that is a policy decision for the Council. Mayor Harycki opened the public hearing. Baiers Heeran, attorney representing the applicants, said the goal of the vacation is to benefit both the City and people using the trail and the applicants by creating a buffer and protecting them from the increased traffic using the trail, which =•e in close proximity to their house. He noted the proposed agreement protects t by providing an easement for any future utility /drainage needs. Colleen Eddy, applicant, licant, 1104 Meadowlark Drive, said the 're property's value and tax revenue that helps support the pity in whereas a revocable license will bring in no added tax a of the property over time. She stated they have w �`ed hard, to bend through their stewardship of Lake McKusick, th-` nesti roject a July 28, 2009 Barry Stack, land surveyor, 9090 N. Fairy F oad, occurred in the past and street vacations have been gran encroachments. He said in the past the Council taken public's rights are protected, the vacation rtterest of of tax revenues from the vacated 6 a'erty. On a question by Mayor Harycki, Mr. Stack stated a survey of the property was ®s in 1979 which clearly showed the location of the house. When the prope'rtywas purc ased, abOut later, a building permit was applied for and granted for a 24' garage a 'on, resulting in the encroachment. He suggested the Mutteri are innocent victims o it actions. st will supp e tough ti ill erod the s, he value munity er projects. d similar ituations have as on structure w that where the e City with the generation Mary Kress, 40 Sherburne St ,tie issue before the Council is about vacating City property; a set does not have tc a vacated for a homeowner to use it, she said, and recommera -d denial. Lin en St., spoke in favor of denial, noting this is City property; ntial for tting a precedent in this case. Later, he questioned that chase s not knowing the property lines. 504 N. Owens St., spoke in favor of denial, noting Mr. Mutter had applied or ca on s which was turned down 5 -0. He said Mr. Mutter was told at that time ve a survey done and apply for a license, noting that Mr. Mutter knew at that time tha his garage was on Sherburne Street. He also pointed out there is a turnaround at another btation on the Mutter property so they do not need the one on City property. Later, he aid he would have no problem with the Mutters getting a license, but is definitely against the vacation of the street. Donna Mueller, 1321 Meadowlark Drive, spoke in favor of the Mutters' request. She said the Mutters need the land asked to be vacated to use their garage and back out of their driveway. She noted Mr. Mutter was not the homeowner who built the garage 30 years ago, and she noted, as Mr. Pogge, stated there is very little likelihood the City will City Council Meeting ever need the property in the future. She said she thought the Mutters were great stewards for the community, and she thought vacating the property was the right thing for the City to do. Tom Voves, 518 N. Owens St., suggested the Council should consider this a unique situation and consider the requested vacation, saying he thought it would solve a lot of issues. Ken Kress, 403 N. Sherburne, stated Mr. Mutter has added onto his gar' after he ac��, knew it was on City property. He said he was against giving ity property up because someone claims they did not know the property they purchased l wasn't their own property. Doug Marthaler, 510 Olive St., said as a citizen n this as being a win -win situation and best for the Jon Mueller, 1321 Meadowlark Drive, said he felt the fitters have en treated unfairly in this process, with the trail and now the vacation. He sa w... •resent when the Parks Commission did its walk through for the tra a d w bers of the Commission asked whose propert certain tr ere planted on; Mr. Pogge stated it was City property, with no expla given regarding the whole history of the property. He suggested the trail disrupts the liv mood of the Mutters, but he didn't think anyone would support a trail coming through th i roperty,.that was never planned, when the property was purchased. He suggested the is a hidden agenda against the Mutters, noting that none of those people opposed to the vacation can see the property in question. He suggested there is a benefit to the vacation in providing a buffer between the homeowner nd folks usin e'trail and an increase in the taxes on the property. John Don. pan, 106 Wilkins St. W., said it appears in this case a license is an adequate remedy. gges that if the City believes it to be in the City's best interest to transfer a particular property,,, it should be appraised and sold. ied the Cit cannot sell street right -of -way. Councilmember Gag asked about the ms o ce s whether a future owner of the Mutter property would have the same opportunity to apply for a license for the encroachment. City Attorney Magnuson responded ghat in previous license agreements, the agreement has been made revocable in he event of the City need for the property in the future, but is transferable to the property owner's heirs and assigns, subject to the possibility of revocation. On a question by Councilmember Cook, Mr. Pogge reviewed the requested easement area and the location of the trail. City Attorney Magnuson reminded the Council that the decision is the Council's to make and is a discretionary decision. Councilmember Roush asked about state statute that requires a public benefit for a street vacation; City Attorney Magnuson stated statute requires a petition by an abutting owner, while case law states there shall be no vacation unless it is in the public interest. On a request by Page 10 of 15 eived, and the hearing was closed. July 28, 2009 e could see e vacation. City Council Meeting Councilmember Cook, Mr. Magnuson spoke of the possible public benefit of clearing a title and having a property that is more marketable, returning the property to taxable status and providing some permanence /integrity to the dwelling site that will last forever. Councilmember Roush asked about the feasibility of asking the Mutters to request vacating only beneath the footprint of the structure (garage) as a compromise; Mr. Magnuson noted that as proposed, drainage and utility easements would be retained by the City, leaving only the property beneath the garage and within 3" of the structure actually vacated. It was noted that in the RB district there is a 5' s garages, so 5' from the garage would be the minimum vacatio Magnuson said staff could present information at the next meeting regar vacation 5' from the garage foundation. It was decided to the public Dave Haak, 504 N. Owens, said in talking with the others' who ha vacation, they would have no objection to vacating 5' around the fo building. Baiers Heeran, attorney for the Mutters, y x hout having had an °�;pportunity to discuss the proposal further, the only o r concern would k e to a quately buffer the trail from their home. He said the 5' proposal wou s Ip vastly tuith getting the title to the property cleared up, but said he thoug of tl trail should also be addressed, perhaps through a license. It was decided t 'take a short recess (at 9:05 p.m.) so Mr. Heeran could di uss the oposal.,with th applicant. The meeting was reconvened 49:12 p.m. Mr. Heeran said the garage would b ccepta near that are and the applica address that issue, with the agreement to address the existing wood fence and provide g, consistent with City standards or subject to City review, the Mutters' home. Mr. Magnuson suggested that staff could regarding the vacation and a license agreement for consideration for somety between the tra prepare a resolu of the t meetin of buffe Page 11 of 15 July 28, 2009 k requirement for sion, Mr. possible ring. stifled against the ion of the cation of 5 as extended from the foundation of the plicants. He stated there is an existing wood fence suggest some type of license agreement to earing was closed. Coun ember Polehna asked if there would be clear parameters established for what would art ould not be allowed for a buffer; Mr. Pogge said he would work with the surveyor a have a revised certificate of survey for consideration along with a buffer plan for c. nsideration. Motion by Councilmember Roush, seconded by Councilmember Polehna to direct staff to prepare a resolution for vacation and a municipal license to accommodate the fence. All in favor. City Council Meeting Case No. 09 -30. Consider a request from Shannon Bambery, BWBR Architect, for a Special Use Permit for Lakeview Hospital to add roof top mechanical equipment and a supplemental electrical generator to the hospital located at 927 Churchill St W. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 17, 2009 Planner Pogge reviewed the request and location of the proposed additional equipment. He noted the new equipment will have minimal visual impact as viewed from Everett Street. He stated the Planning Commission reviewed and recomm• approval of the special use permit, with two additional conditions beyond what r ended by staff that the rooftop equipment be painted the same colors�as the back g nd brick colors and that the applicant present the Council with additional information yarding the noise level of the new rooftop equipment. A representative WBR was it present when this discussion opened. Motion by Councilmember Roush, seconded by the request pending the additional informatio regard gn ise levels. Curt Geisler, president of Lakeview Hospital, asked the Council to consider approving the permit subject to the information regarding no se level being presented to the Council; but that studies he as seen indicate ;the ati d l nal equ will not increase the noise from the current levels. Mayor Harycki opened the public hearing Is were received, and the hearing was closed. Page 12 of 15 July 28, 2009 incilmer fiber Gag, °`d to table Councilmember G aboutthe Plannint Commission's recommendation and suggested perhaps the Co it c ow! amend the condition related to noise levels to indicate that the applicant must ?:t to City staff findings that there will be no increased Oise level from the proposed new rooftop equipment; if staff determines the noise le l be in Wised, then the request will have to come back before the City Council. mber R rescinded h mot to table, as did Councilmember Gag. Motion ou y m' member G g, seconded by Councilmember Roush to adopt Resolution 2009 -122 ti ling a Special Use Permit to add a supplemental electrical generator an ;e-w rooftop equipment for Lakeview Hospital at 927 West Churchill (Case No. 2009 -30). Ayes: Councilmebers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None City Council Meeting Page 13 of 15 July 28, 2009 Case No. 09 -32. Consider a request from the City of Stillwater for an amendment to the City Code concerning height variances, whereby all requests to vary a structure height by more than 10% would require approval by the City Council. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 17, 2009. Mr. Pogge reviewed the request. He noted the Planning Commission held a public hearing on the proposal, with no comments received, and recomme n -d that the process not be changed. He stated the Planning Commission belie v- recurrent process has worked well in the past and there are avenues to address sp situations in the code that would allow the Council to consider a action. Mayor Harycki opened the public hearing. No comments were re was closed. red, and the hearing Councilmember Gag spoke of the Planning comm iii ecomme ndation and past experience with dealing with height issue g that ;,existing height restrictions originated with the Planning Commissi•� He also suggested tha here is a good system of checks and balances in plac addr- ituation ere the Commission and Council differ. In discussion, i as n °'amendment was originally prompted by cell tower request suggestion that all requests for structures over 50' come before the Council :Counc member Rush said he would be in support of the amendment. Councilmember Polehna asked whet h erthe Planning Commission feels the Council isn't in support of that Commission. Councilmember Gag said he felt the Commission's recommendation was more due i the belief that the current process works well and doesn't t to be changed; and he would support the Planning :ouncilme Gush suggested the proposed amendment brings transparenc the process so the casional very tall tower or structure doesn't fall through th' racks. Motion by Councilmember Kr r ush, seconded by Councilmember Cook to approve the first r ing of th rrdinanc d she wasn't sure the proposed language addresses the ight of cell towers. Mayor Harycki said he thought this ordinance very infrequently but does represent another check and balance to After additional discussion, Councilmember Roush withdrew his original motion as did Councilmember Cook. Motion by Councilmember Roush, seconded by Councilmember Cook to table for further consideration at the next meeting. All in favor. City Council Meeting Mayor Harycki opened the public hearing. July 28, 2009 Case No. 09 -04. Consider a request from Marc Putman, Putman Planning and Design, for an amendment to the planned unit development for the sign guidelines and sign ordinance for the Village Commercial District, Liberty Village, located at the southeast corner of County Roads 12 and 15. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 17, 2009 (Motion to table until September 1, 2009) Motion by Councilmember Cook, seconded by Councilmember Polehna to table hi case at the request of the applicant until Sept. 1, 2009. All in favor. UNFINISHED BUSINESS No unfinished business. NEW BUSINESS Possible accepting of bids and awarding contract for 2009 Sidewa Sidewalk Rehabilitation Contract Public Works Director Sanders reviewed the bids. Two quotes were received with a low bid submitted by Curb Masters of Stillwater at a cost of $28,000. Mayor Harycki noted that generally about `s 000 is budgeted for the sidewalk project, with the engineer's es timate at $32,600, whi 'would leave $27,400 in engineering /staff time. City Administer sen pointed out that in the future the City likely won't do a sidewalk project every ye a up so engineering costs are not such a huge percentage of a project. Mr. Sa ointed out that the engineer's estimate for construction costs was $32,000; the al amount budgeted was $50,000, but engineenngtime is estimated at about $11,000. Motion by C uncilmem Polehna, seconded by Councilmember Roush to adopt Resolution 2009- warding contract for 2009 Sidewalk Rehabilitation Project Ming bid g ect j Ayes: Co Nays: None COUNCIL REQUEST ITEMS Page 14 of 15 Gag, Polehna, Roush and Mayor Harycki Councilmember Polehna thanked everyone who participated in the Yellow Ribbon contingency during Lumberjack Days day. City Council Meeting STAFF REPORTS (continued) ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Co at 9:50 p.m. ATTEST: Mr. Pogge asked for direction regarding the height amendment issue. It was suggested that Mr. Pogge discuss the issue with Councilmember Roush. Diane F. Ward, City Clerk Resolution 2009 -119, directing payme =i�=�f bills Resolution 2009 -120, a resolution appro the final plat for Millbrook 3 rd Addition (Case No. 2009 -26) Resolution 200942' for Millbrook Resolution 2 19 -122, resoluti n oving a Special Use Permit to add a supplemental electrical generator and new rooftop uipment for Lakeview Hospital at 927 West Churchill a No 9 -30) Resolution 3, accepting bid and awarding contract for 2009 Sidewalk R �itation Prc t (Project 209 -05) Ken Harycki, M July 28, 2009 olution approving a Planned Unit Development Amendment ADJOURNMENT 4. Case No. 09-31. Consider a request from Tony Mutter and Colleen Eddy for a street vacation request for a portion of Sherburne Street abutting Lots 19 and 20, Block 13, Sabins Addition to Stillwater. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 17, 2009. 5. Case No. 09-30. Consider a request from Shannon Bambery, BWBR Architect, for a Special Use Permit for Lakeview Hospital to add roof top mechanical equipment and a supplemental electrical generator to the hospital located at 927 Churchill St W. Notices were mailed to affected property owners and published in the Stillwater Gazette on July 17, 2009 6. Case No. 09-32. Consider a request from the City of Stillwater for an amendment to the City Code concerning height variances, whereby all requests to vary a structure height by more than 10% would require approval by the City Council. Notices were mailed to affected pro owners and published in the Stillwater Gazette on July 17, 2009 7. Case No. 09-04. Consider a request from Marc Putman, Putman Planning amendment to the planned unit development for the sign guidelines and sign Commercial District, Liberty Village, located at the southeast corner of Bounty were mailed to affected property owners and published in r. Gazette to table until September 1, 2009) , for an the Village otices Motion UNFINISHED BUSINESS NEW BUSINESS 1. Possible accepting of bids and awarding contract f (Resolution - Roll Call) PETITIONS, INDIVIDUALS, DELEGATIO COMMUNICATIONS/REQUESTS * All items listed und enacted by one motl citizen 0 requests, in separa idered to be routine by the City Council and will be pa te discussion on these items unless a Council Member or s will be removed from the consent agenda and considered Page 2 of 2 1 . $ 202.51 7.0 ~ Overtime Hours . Venue site plan review Event Coveraae and Staffina In order to provide adequate response and protection for Lumberjack Days as well as the rest of the Departmenfs response area, staff is assigned to work shifts throughout peak hours during the event Generally staff is assigned to work from 7:00 pm until midnight . Fireworks Inspections . Investigating Complaints . Food Vendor Inspections · 14 miscellaneous calls - service calls, fire alanns, buming complaints, etc. · 3 Hazardous conditions - gas leaks, downed wires, weather, etc. Code Enfon:ementllnsoectlons The department spends numerous hours throughout the year working to ensure the venue is safe and complies with fire code regulations. In addition, onsite inspections are conducted daily during the event In 2009 SFD logged 32.5 hours towards code enforcement activities. ReeDOl18e Activities lumbe~ack days 2009 consisted of five (5) days of events and activities throughout the City of Stillwater with some events occuning outside the immediate downtown area. Stillwater Fire responded to 41 calls for service from Wednesday, July 22 through Sunday, July 26. The following is a breakdown of these calls. · 24 medical responses - heat, falls, trouble breathing, unconscious (alcohol), trauma from fights, etc. To: Mayor Harycki and Council cc: larry Hansen, City Administrator From: Stuart W. Glaser, Fire Chief9r- Date; July 28, 2009 ... lumberjack Days 2009 Staff Report Memo Stillwater Fire Department $2,470.00 Salaried positions $2,672.51 ePage2 ~ Paid-on-Call Hours 247.0 ~ Administrative Hours 131.0 Total number of staff hours 385.0 Notes: Lumbeljac::k Days 2008 hours 655.5 and cost $7,145.85. Activities and events staffed by fire department personnel include: . lum~ack Days Concerts . Cabela's Dogs and logs EMS Standby . Freight House 5K and 10 mile run . Vendor Inspections . Emergency Response . Parade Coverage . Fireworks -Inspections and launch Diane F. Ward, City Clerk ATTEST: Ken Harycki, Mayor Adopted by the Council this 28th day of July 2009. BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "An totaling $86941.24 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "An) is on file in the office of the City Clerk and may be inspected upon request. DIRECTING THE PAYMENT OF BILLS RESOLUTION 2009-119 ~ ~' 1,371.48 17.76 11. 76 310.94 49.90 17.76 1.69 900.00 1,612.80 100.00 5.27 216.97 138.94 649.40 447.22 307.67 160.31 145.10 26.79 529.05 64.18 240.02 100.00 150.00 1,955.27 229.86 680.00 32.71 229.73 17.97 164.95 262.06 5.25 95.12 52.65 784.23 2,710.93 156.40 8.02 138.96 171.72 - ~ Library Materials Event Preparation Children's Books Lightbulbs Cable Event Preparation Janitorial Supplies Reference Service Maintenance Contract Park Deposit Refund Washington Square Equipment Repair Supplies Hardware Concrete Trailer Concession Supplies Mats & Mops Rear spring mount and pin for #5 Anchor Filter Toner Trash liners and liquid soap Cable 6 Solid DOT Park Deposit Refund Pioneer Park Park Fee Refund UL Fuel Bulk Soap Web Site Hosting August 2009 - July 201 Supplies Volleyball & Basketball Nets Equipment Repair Supplies Sales Tax Office Supplies Equipment Repair Supplies Equipment Repair Supplies 2009 Sidewalk Asphalt Lift Station Improvement Mag x26, Magazine Digital Power Plaque for Human Rights Gloves Concession Supplies Baker & Taylor Beaudet, Michelle BWI Budget Lighting Comcast Johnson,Alec T. Menards Morningstar NAC LIBRARY 1st United Methodist Church Able Hose & Rubber Inc. Ace Hardware Action Rental, Inc. AI's Coffee Company Aramark Uniform Services Boyer Ford Trucks Brock White Co. LLC Carquest Auto Parts Cartridge World Cole Papers Comcast County Materials Corporation DonahueJohn Gantter, Tara Hartland Fuel Products, LLC Hotsy Equipment of Minnesota M.R.DANIELSON ADVERTISING, LLC Menards Metro Athletic Supply MTI Distributing NXKEM PRODUCTS Office Depot St. Joseph Equipment Stillwater Motors Sun Newspapers T.A. Schifsky & Sons, Inc. Tri-State Pump & Controls, Inc. Uniforms Unlimited, Inc Valley Trophy Inc. Viking Industrial Center Watson Company, Inc. The LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2009-119 708.35 1,057.50 96.18 402.17 1,368.12 1,500.00 41,434.82 5,876.83 35.68 2,187.16 242.33 23.49 999.07 500.00 12,583.89 TOTAL 86,941.24 290.05 17.76 32.39 4.50 422.57 1,887.54 Page 2 Ticket Rolls for Ticke Trak Cleaning City Hall, Public Works Equipment Repair Supplies Green Scene HVAC Parts for New Compressor Insurance Claims Stillwater Parking Ramp Professional Services Maintenance Supplies Unit Rental Telephone Publication Flourescent Bulbs 2nd Qtr Billing Shared Educator Electricity, Gas Telephone Event Preparation Rental Equipment Maintenance Agreement Janitorial Supplies library Materials Adopted by the City Council this 28th Day of July, 2009 Cardinal Tracking, Inc. Clark, luann Green Image Heritage Printing, Inc. Johnson Controls lMC Insurance Trust lSA Magnuson law Firm Menards On Site Sanitation Qwest Sun Newspaper Superior lamp Washington Conservation District Xcel ADDENDUM Office of Enterprise Technology Peterson,Andy D. Somerset Rental Service Toshiba Van Paper Washington County library EXHIBIT II A" TO RESOLUTION #2009-119 ~ ... s. OTHER BUSINESS 4. PUBLIC HEARINGS. The Chairperson opens the hearing and will ask city staff to provide background on the proposed item. The Chairperson will ask for comments from the applicant, after which the Chairperson will then ask if there is anyone else who wishes to comment. Members of the public who wish to speak will be given 5 minutes and will be requested to step forward to the podium and must state their name and address. At the conclusion of all public testimony the Commission will close the public hearing and will deliberate and take action on the proposed item. 4.01 Case No. 09-33. A variance request for the construction of two porches and an addition located at 223 Pine Street West in the RB, Two Family Residential District. Richard Van Horne, applicant. 3. OPEN FORUM The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Commission may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less 1. CALL TO ORDER 2. APPROVAL OF July 13, 2009 MINUTES The City of Stillwater Planning Commission will meet on Monday, August 10, 2009, at 7 p.m. in the Council Chambers at Stillwater City Hall, 216 North Fourth Street. City of Stillwater Planning Commission regular meetings are held at 7 p.m on the second Monday of each month. All City Planning Commission meetings are open to the public. AGENDA MONDA V, August 10, 2009 CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING ~J. ~ ~ ~. *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissionersmay elect to pull a Consent Calendar item(s) for discussion and/or sepamaction. L. Approval of resolution authorizing Public Works to enter into a construction grant agreement with the MN Department of Transportation to accept general obligation bond proceeds under the Local Road Improvement Program, Rural Road Safety Account, in the amount of $204,927 construction of turn lanes on CSAH 12 at Jamaca Avenue in the City of Grant. K. Approval of final payment to CS McCrossan Construction, Inc. in the amount of $90,160.58 for the CSAH 18 bridge reconstruction project. J. Approval of a resolution to acquire right-of-way for reconstruction of County State Aid Highway 2 (CSAH 2 - Broadway Avenue) which includes the construction of County Road 83 (11 th Avenue) overpass over 1-35 in the City of Forest Lake. Public Works 1. Approval to enter into an agreement with the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management, to receive funding through the FY 2010/2011 Radiological Emergency Preparedness Grant Program. H. Approval to act as fiscal agent for the Metropolitan Region of Homeland Security and Emergency Management Joint Powers Agreement for the FY 2010 Homeland Security Grant Program. Public Health and Environment G. Approval of renewal of the annual maintenance and support services agreement for the county telephone and voice mail systems with Marco. Information Technology F. Approval of contract with Blue Cross Blue Shield of Minnesota to provide care coordination, mental health targeted case management, and network services for individuals on Medical Assistance waivers and/or individuals diagnosed as seriously and persistently mentally ill. E. Approval of the Washington County Workforce Center's Local Fast Trac Supplement Plan for Program Year 2009-2010. Community Services D. Approval of a resolution creating an agency fund for the use of the Public Health and Environment Department to serve as fiscal agent for the Metropolitan Region Homeland Security Emergency Management Board (MRHSEMB); and approval of the Board to update Policy #2803 to reflect the creation of the MRHSEMB Fund 776 and to reflect the pre-existing agency funds 770, 771, 772, and 773 supporting the county's fiscal agent activities on behalf of the Metropolitan Emergency Services Board. Accounting and Finance C. Approval to enter into a contract with the Stillwater Gazette for First Publication of the Financial Statement for year ending December 31, 2008. B. Approval to amend Contract #4769 with Dynamex to extend the contract term to June 23, 2010 and to change the scope of services for courier services. A. Approval of the July 7, 14 and 21, 2009 Board meeting minutes. Administration ITEM DEPARTMENT/AGENCY The following items are presented for Board approval/adoption: WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR* JULY 28, 2009 , .. Assistive listening devices are available for use in the County Board Room If vnll nt:fjt:Jf'l $l(:~i~t::m"l:i rl"t:> In rl;~$lhjJjfv nr J#:tnnll~nA h:urit:lr n/t:>:::I!:t:I "PIli (R~11 4.'?t1-Rnnn EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER 8595 Central Park Place - Woodbury Washington County Government Center 2785 White Bear Avenue - Maplewood Cottage Grove City Hall Jax Cafe, 1928 University A venue - Minneapolis Committee Library Board Planning Advisory Commission Resource Recovery Project Board Red Rock Corridor Commission Counties Transit Improvement Board! GEARS Committee 6:30 p.m. 7:00 p.m. 8:30 a.m. 3:30 p.m. 6:30 p.m. Location Time (**Meeting dates, time, and locations may change. Contact the Office of Administration or individual agencies for the most wrrent information.) MEETING NOTICES** Date July 27 July 28 July 30 July 30 July 30 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 8. Board Correspondence 9. 10:10 Adjourn 10. 10:15 to 10:45 - Board Workshop with Administration Cultural and Outdoor Resources Dedicated Funds Consent Calendar Public Health & Environment- Sue Hedlund, Deputy Director Statewide Health Improvement Program Grant Funding General Administration - Jim Schug, County Administrator A. Introduction of New Court Administrator Annette Frit?: B. Lost Valley Scientific and Natural Area in Denmark Township- Peggy Booth, MN DNR Commissioner Reports- Comments - Questions This period of time shall be used by the Comrmsioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board iwI during this time. Any action necessa!JI because of discussion will be scheduledfor afuture board meeting. Comments from the Public Visitors may share their comments or concerns on any isswthat is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meegiiJegins and give it to the County Board secretay or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Boardifiir reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not releVdn an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentativtv accommodate the scheduled agenda items. Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. RRA Meeting Minutes from July 14, 2009 D. Minnesota High Speed Rail Commission(MHSRC) 2009 Final Work Plan and Budget E. Financial Contribution to Ramsey County Railroad Authority (RCRRA) for Washington County Regional Railroad Authority's (WCRRA) Funding Share of the Budget. F. Use of Fund Balance via an Operating TJansfer from the Red Rock Corridor Fund into the Regional Rail Fund G. Adjourn Washington County Board of Commissioners Convenes Roll Call JULY 28, 2009 - 9: 00 A.M. Board of Commissioners Dennis C. Hegberg, Distrct 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Myra Peterson, Chair, District 4 Lisa Weik, District 5 BOARD AGENDA 9:50 7. 9:35 6. 9:20 9:20 4. 5. 9:10 3. 9:10 2. 9:00 1. Washington ".- --"'" C t ~~ oun y , ~ 2010 Proposed 2010 Requested 2009 2009 2008 Actual 2007 % Variance 4 o $ Variance (100) (8) 5 o 7 8 (5) o o o o o o o o (29) 50 o o o o o o o o o o o o o o 5.000 o (45,000) (30,000) 30.000 o 20.000 2,000 (3,000) o o o o o o o o (400) 00 o o o o o o o o o o o o o o 35,000 30,000 o 35,000 30.000 o FTE 370,000 230,000 30,000 140,000 27.000 60,000 o 11 ,000 o o 150,000 120,000 20,000 5,000 1,000 300 o o o o o 35,000 40.000 o o o o o o o 370,000 230,000 30,000 40,000 27,000 60,000 o 11,000 o o 50,000 20,000 20,000 5,000 ,000 300 o o o o o 35,000 40,000 o o o o o o o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Description ST CROIX VALLEY REC CENTE CHARGES FOR SERVICES Concessions Advertising Donations Account Tax Exempt Programs Other Programs Equipment Rental Figure Skating/Lessons Open Skate Gate Refunds & Reimbursements Miscellaneous Cash Over/Short Advertising Tax Exempt Programs Other Programs Open Field Walking Golf Batting Cages Refunds & Reimbursements Miscellaneous Cash Over/Short Concessions Advertising Tax Exempt Programs Other Programs Equipment Rental Figure Skating/Lessons Open Skate Gate Refunds & Reimbursements Miscellaneous Cash Over/Short 202 R25 3502-0100 3502-0200 3502-0350 3502-0400 3502-0401 3502-0402 3502-0403 3502-0404 3502-0500 3502-0800 3502-0900 3502-0901 3503-0200 3503-0400 3503-0401 3503-0405 3503-0406 3503-0407 3503-0408 3503-0800 3503-0900 3503-0901 3504-0100 3504-0200 3504-0400 3504-0401 3504-0402 3504-0403 3504-0405 3504-0500 3504-0800 3504-0900 3504-0901 Estimated 63,832 20,042 o Adopted 30,000 30,000 45,000 28,154 72,626 22,625 77,725 1l,748 36,763 o 3,167 (192) o 121,389 41,377 16,560 ,958 885 402 o o o o o 9,385 17,946 o o o o o 934 o 400,000 200,000 30,000 120.000 25,000 63,000 o II ,000 o o 50,000 20,000 20,000 5,000 1,400 200 o o o o o 35,000 40,000 o o o o o o o 127,850 34,650 45,000 354,694 261,525 44,362 142,468 31,074 61.022 750 6.517 (67) o 212,120 Actual 22,063 30,042 64,646 481,705 305,220 30,283 113,093 27,135 63,410 o 10,091 283 o 99.897 25,431 4,498 1,838 201 315 o o o o 138,208 10,382 o o o o o 573 o 152,027 1l1,119 20,913 4,239 1,170 496 1,785 o o o o 83,338 57,320 o o o o o 422 o (1.40) (18) o o (21,300.00) (10,000) o o ,504,300 45,000 o o .504,300 45,000 o o 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES Tot MISCELLANEOUS Interest Earnings Sale Of Property Refunds and Reimbursements R40 3810-0200 3830-0100 3870-0100 657,324 (1,404) o o ,525.600 55,000 o o ,603,306 56,572 o o ,680,799 ,837 o 2,145 61 Page 39 of214 02:07PM) Analysis Report (Rounded) (07/23/09 GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - - - - 0.00 45,000 45,000 (10,000.00) (18.18) - - 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 (35,600) (100) 0.00 0 0 (417,900) (100) 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 - - - 0.00 0 0 (453,500.00) (100.00) - - - 0.00 ,549,300 ,549,300 (484,800.00) (23.83 ) . Page 40 of214 2009 Estimated Account 2009 2008 Actual 2007 Actual Description Adopted MISCELLANEOUS Totals: OTHER FINANCING SOURCES Transfer In-Co Bonds 2004 Transfer In-GO CO Bonds 2005 Transfer In-GO CO Bonds 2007 Transfer In-CO Bonds 2008 Transfer In-GO CO Bonds 2009 Transfer In-GO CO Bonds 2006 Transfer In-Co Bonds 2003 Transfer In-2001 C/O Bonds Transfer In-Co Bonds 2000 Transfer In-Capital Proj Fund Transfer In-Capital Projects Transfer In - Stonn Sewer R45 3910-0404 3910-0405 3910-0407 3910-0408 3910-0409 3910-0416 3910-0420 3910-0423 3910-0424 3910-0480 3910-0490 3910-0705 (1 ,404 ) o o o o o o o o o o o o 55,000 o o o 35,600 417,900 o o o o o o o 56,572 o o o 81,650 o 63,982 05,000 o o o o o o o o 22,701 o o o o o o o o o OTHER FINANCING SOURCES REVENUES TOTALS o 655,920 02:07PM) 453,500 Analysis Report (Rounded) (07/23/09 2,034,100 86,650 1.846,529 22,70 1,767,482 GL - Budget h 2010 Proposed 2010 Requested 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual 0/0 Variance $ Variance FTE Description RECREA nON CENTER PERSONNEL SERVICES Labor/Benefits-Vehicle Repair Account 4202 E05 I 199-0000 o o o o 0.00 o o o 535 0.00 o o o o o o o o o o o o o o o 3,000 18.000 80,000 2,500 3,000 5,000 5,000 o 3,000 8,000 80,000 2.500 3,000 5,000 5,000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PERSONNEL SERVICES Totals: SUPPLIES Office Supplies General Supplies Concession Supplies Fuel Uniforms Equipment Repair Supplies Other Minor Equipment EIO 2000-0000 210 1-0000 2102-0000 211 0-0000 2200-0000 2201-0000 2302-0000 o ,230 0,764 44,121 140 2,659 10,039 972 o 3,000 18,000 80,000 2,500 3,000 5,000 5,000 o 3,606 24,541 90,586 1,900 74 21.171 o 535 3.454 22,958 81,056 1,310 o 22,209 ,241 0.00 o o o o o o o o o o o o o o o o o o o o 12 o o o o o o o o o o o o o o o o o o o o o o o 853 o o o 126,500 25,000 o 11,667 28,964 15,375 22,500 6,500 72,000 45,000 1,000 50,000 95,000 2,200 2,000 400 3,000 1,200 o 15,000 7,000 7,992 23,000 75,000 8.000 26,500 25,000 o 11,667 28,964 15,375 22,500 6,500 72,000 45,000 1,000 50,000 95,000 2,200 2,000 400 3,000 1.200 o 15,000 7,000 7.992 23,000 75,000 8,000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Contractual Auditing Management Fees Manager Assistant Manager Sales Director Clerical Zamboni Operators Custodian Attendants/Skate Guards Concession Workers Other Professional Services Telephone Postage Cellular Phones Mileage Seminar/Conference Fees Meals Gate Receipts Split Printing and Publishing General Insurance Electricity Natural Gas Equipment Repair Charges EI5 3002-0000 3004-0000 3088-0000 3089-0000 3090-0000 3091-0000 3092-0000 3093-0000 3094-0000 3095-0000 3096-0000 3099-0000 3101-0000 3102-0000 3103-0000 3200-0000 3201-0000 3202-0000 3300-0000 3400-0000 3500-0000 3600-0000 360 1-0000 3702-0000 69,924 2,995 o 5,833 14,301 7,563 1,993 3,805 25.134 26,609 o 45,237 07,144 1,578 842 180 73 549 o 12,682 5,599 o 60,902 28,929 8,147 126,500 25,000 o 11,667 28,964 15,375 22,500 6,500 72,000 45,000 1,000 50,000 95,000 2,200 2,000 400 3,000 1,200 o 15,000 7,000 7,139 23,000 75,000 8,000 141,878 132,227 28,307 o 11,667 27,476 o 16,040 7,171 76,490 66,158 o 64,530 23,405 3,866 1,465 538 506 370 20 13,163 10,718 4,026 128,169 72,749 ,283 17,913 o 11,667 21,023 o 15,034 6,705 47,911 29,345 o 79,917 12,363 3,336 1,406 358 o 1,415 o 14,682 5,847 6,529 16,681 61,145 5,721 of 214 Page 41 Analysis Report (Rounded) (07/23/09 - 02:07PM) GL - Budget 2010 Proposed 2010 Requested 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual 0/0 Variance o o o $ Variance o o o 8,000 o 25,000 8,000 o 25,000 FTE 0.00 0.00 0.00 Description Maintenance Agreements Sealcoating Sales Tax Account 3707-0000 3709-0000 3900-0000 o o 4,298 8,000 o 25,000 6,180 27,385 28,613 3,534 o 23,035 0.13 o o o 853.00 o o o 650,798 500 3.000 5,000 650,798 500 3,000 5.000 0.00 0.00 0.00 0.00 SERVICES AND CHARGES Tot MISCELLANEOUS Memberships And Dues Laundry Miscellaneous Charges E20 4000-0000 4002-0000 4099-0000 374,39 65 ,725 3,35 649,945 500 3,000 15,000 720,295 425 2,754 7,846 585,567 315 2,917 5,114 0.00 00) 00) 00) (I (10,000) (135,000) (10,500) 8,500 o o o 8,500 o o o 0.00 0.00 0.00 0.00 MISCELLANEOUS Totals: CAPIT AL OUTLAY C/O Improvements C/O Machinery & Equipment C/O MIS Computer Equipment E25 5200-0000 5300-0000 5310-0000 5,24 o o o 8,500 0,000 35,000 10,500 1,025 6,008 2,249 5,496 8,346 o 7,351 5,350 (I (100.00) o o ( 155,500.00) o o o o o o o o 0.00 0.00 0.00 CAPITAL OUTLAY Totals: DEPRECIATION Depreciation-Purchased Depreciation-Contributed E35 7010-0000 7020-0000 o o o 55,500 o o 23,754 o o 22,701 o o 0.00 00) o 00) 187.800) o 8) o o o o o o o o 0.00 0.00 0.00 0.00 DEPRECIATION Totals: OTHER FINANC]NG USES Transfer Out-$2,135 Go 2000D Transfer Out-$4,610 Sports Are Transfer Out-$27 I 5 Sports Ctr E40 9381-0000 9382-0000 9385-0000 o o o o o 187,800 o 269,718 o 78,839 o 243.775 o 87,328 o 125,548 (269,7 (100.00) (457,518.00) o o 0.00 OTHER FINANCING USES Tot o 457,518 422,614 3]2.876 (43.48) (612,165.00) 795.798 795,798 o 795,798 0.00 0.00 0.00 EXPENDITURES TOTALS: DEPT REVENUES DEPT EXPENSES 449,556 o 449,556 ,407,963 o ,407,963 1,319.566 o ,319,566 ,062,253 o 1,062,253 0.00 (43.48) (43.48) Page 42 of214 0.00 (612,165.00) 65.00 612, o 795,798 (795,798) (795,798) 0.00 RECREATION CENTER Totals: (449,556) Analysis Report (Rounded) (07/23/09 - 02:07PM) (1,407,963) (1,319,566) (1,062.253) GL - Budget 2010 Proposed 2010 2009 2009 2008 Actual 2007 % Variance $ Variance Requested FTE Description Account Estimated Adopted Actual o o o o o o o o o o 400 ,000 1,000 5,000 ,000 400 ,000 .000 5,000 ,000 0.00 0.00 0.00 0.00 0.00 FIELDHOUSE SUPPLIES Office Supplies General Supplies Concession Supplies Equipment Repair Supplies Other Minor Equipment 4203 E10 2000-0000 210 1-0000 2102-0000 2201-0000 2302-0000 o o o 2,601 o 400 ,000 ,000 5,000 ,000 o ,972 824 4,225 o o 702 o 3,838 o 0.00 o o o o o o o o o o o o o o o o (4) o o o o o o o o o o o o o o o o o o o o o (280) o o o o o 8 ADO .000 11,667 28,964 15,375 22,500 6,500 5,000 6,500 o 1,200 o 350 o 300 o 500 6,858 43,000 91,000 20,000 5.000 0,000 8 AOO ,000 11 ,667 28,964 15,375 22,500 6,500 5,000 6,500 o 1,200 o 350 o 300 o 500 6,858 43,000 91,000 20,000 5,000 0,000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Contractual Telephone Postage Cellular Phones Clerical Custodian Attendants Other Professional Services Mileage Seminar/Conference Fees Meals Printing and Publishing General Insurance Electricity Natural Ga: Propane Equipment Repair Charges Sales Tax Management Fees Manager Assistant Manager Sales Director EI5 3002-0000 3088-0000 3089-0000 3090-0000 3091-0000 3092-0000 3094-0000 3095-0000 3099-0000 310 1-0000 3102-0000 3103-0000 3200-0000 3201-0000 3202-0000 3400-0000 3500-0000 3600-0000 3601-0000 3602-0000 3702-0000 3900-0000 2,60 107 5,833 14,301 7,563 II,4lO 3,805 o o o 422 o 94 o o o o o 15,461 48,558 9,903 o 3,869 8,400 ,000 11,667 28,964 15,375 22,500 6,500 5,000 6,500 o 1,200 o 350 o 300 o 500 7,138 43,000 91,000 20,000 5,000 10,000 7,02 281 1,667 27,476 o 16,040 7,17 o 41,599 o 776 o 538 o o o o 4,025 42,530 80,683 28,382 645 3,106 4,54 38 1,667 21,023 o 15,034 6,705 o 4,166 o 597 o 329 o o o o 6,529 29,296 58,046 11.157 3,809 9,715 (0.10) o o o (280.00) o o o 275,714 200 ,000 2,000 275,714 200 ,000 2,000 0.00 0.00 0.00 0.00 SERVICES AND CHARGES Tot MISCELLANEOUS Memberships And Dues Laundry Miscellaneous Charges E20 4000-0000 4002-0000 4099-0000 21,327 o 42 182 275,994 200 ,000 2,000 264,919 o 2,775 444 178,21 o 2,417 344 0.00 3,200 3,200 0.00 MISCELLANEOUS Totals: 224 3,200 3,219 Page 43 of214 02:07PM) 2,761 Analysis Report (Rounded) (07/23/09 GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - - 0.00 0 0 (130,000) (100) 0.00 0 0 0 0 - 0.00 0 0 ( 130,000.00) ( 100.00) - 0.00 287,314 287.314 (130,280.00) (31.20) - 0.00 0 0 0.00 0.00 0.00 287.314 287,314 ( 130,280.00) (31.20) 0.00 (287,314) (287,314) 130,280.00 (31.20) Page 44 of214 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual Description CAPITAL OUTLAY c/o Improvements C/O Machinery & Equipment Account E25 5200-0000 5300-0000 o o 30,000 o o o o o CAPITAL OUTLAY Totals: o 30,000 o o EXPENDITURES TOTALS: DEPT REVENUES DEPT EXPENSES 52 o 24,152 124, 417,594 o 417,594 275,159 o 275,159 185,513 o 185,513 FIELDHOUSE Totals: (124,152) 02:07PM) (417,594) Analysis Report (Rounded) (07/23/09 (275,159) (185,513) GL - Budget 2010 Proposed 2010 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual 0/0 Variauce $ Variance Requested FTE Description Account o o o o o o o o o o o o o 2,000 1,000 700 6,000 ,000 o 2,000 1,000 700 6,000 ,000 0.00 0.00 0.00 0.00 0.00 0.00 LILY LAKE ARENA SUPPLIES Office Supplies General Supplies Concession Supplies Uniforms Equipment Repair Supplies Other Minor Equipment 4204 EIO 2000-0000 210 1-0000 2102-0000 2200-0000 2201-0000 2302-0000 o 624 o o 577 o o 2,000 1,000 700 6,000 ,000 o 2,108 o 548 7,053 o 89 453 43 o ,034 o 0.00 o o o o o o o o o o o o o o o o o (4) o o o o o o o o o o o o o o o o o o o o o o (260) o o o o o 0,700 o 1,666 28,964 15,375 o 6,500 30,000 8,000 o o 800 o 200 o 300 o o 5,794 50,000 18,000 o 5,000 o 0,700 o 1,666 28,964 15,375 o 6,500 30,000 8,000 o o 800 o 200 o 300 o o 5,794 50,000 18.000 o 5.000 o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Consulting Engineer Management Fees Manager Assistant Manager Sales DirectOl Clerica Zamboni Operators Custodian Concession Workers Other Professional Services Telephone Postage Cellular Phones EI5 3000-0000 3088-0000 3089-0000 3090-0000 3091-0000 3092-0000 3093-0000 3094-0000 3096-0000 3099-0000 310 1-0000 3102-0000 3103-0000 3200-0000 3201-0000 1,20 o 5,833 4,301 7,563 o 3,805 812 ,339 o o 30 o o o o o o o 2,469 8,740 o 2,843 30 0,700 Mileage Seminar/Conference Fees Meals Printing and Publishing General Insurance Electricity Natural Gas Propane Equipment Repair Charges Sales Tax 3202-0000 3400-0000 3500-0000 3600-0000 3601-0000 3602-0000 3702-0000 3900-0000 o II ,666 28,964 15,375 o 6,500 30,000 8,000 o o 800 o 200 o 300 o o 6,054 50,000 18.000 o 5,000 o 9,709 o 1,667 27,476 o 16,040 7,171 18,411 991 o o 807 o o o 1,327 o o 6,480 46,670 3,241 o 2,300 691 ,719 o 1l,667 21,023 o 15,034 6,705 33,289 3,200 o o 1,154 o 23 o 420 o o 5,387 28,423 9.503 o 3,780 20 (0.14) o o o (260.00) o o o 180.599 50 o 500 80,599 50 o 500 0.00 0.00 0.00 0.00 SERV~ESANDCHARGESTm MISCELLANEOUS Memberships and Dues Laundry Miscellaneous Charges E20 4000-0000 4002-0000 4099-0000 58.309 350 o o 180,859 50 o 500 153,27 75 o 560 139.628 o o o Page 45 of214 02:07PM) Analysis Report (Rounded) (07/23/09 GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - - 0.00 650 650 0.00 - 0.00 0 0 (168,000) (100) 0.00 0 0 0 0 - 0.00 0 0 (168,000.00) (100.00) - 0.00 191,949 191,949 (168,260.00) (46.71) - 0.00 0 0 0.00 0.00 0.00 191,949 191.949 ( 168,260.00) (46.71) 0.00 (191,949) (191,949) 168.260.00 (46.71 Page 46 of214 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual Description Account MISCELLANEOUS Totals: CAPITAL OUTLAY C/O & Improvements C/O Machinery & Equipment E25 5200-0000 5300-0000 350 o o 650 68,000 o 635 166,566 o o o o CAPITAL OUTLAY Totals: o 68,000 166,566 o EXPENDITURES TOTALS: DEPT REVENUES DEPT EXPENSES 59,860 o 59,860 360,209 o 360,209 330,18 o 41,347 o 141,347 LILY LAKE ARENA Totals: (59,860) Analysis Report (Rounded) (07/23/09 - 02:07PM) (360,209) 330,18 (330,181) (141,347) GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - - - 0.00 ,549,300 ,549,300 (484.800.00) (23.83 ) 0.00 .275,061 .275.061 (910.705.00) (7.70) 0.00 274,239 274,239 425,905.00 (280.82) Page 47 of214 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - ,767,482 ,846,529 2,034,100 655,920 FUND REVENUES ,389,112 ,924,906 2,185,766 633,567 FUND EXPENSES 378,370 (78,377) (151,666) 22.353 LILY LAKE ARENA Totals: - - GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2010 CAPITAL OUTLAY REQUESTED ,PROPOSED APPROVED FundlnQ Sources 2,400 2,400 2009 Bonds 120,000 - 90,000 - - - - 212,400 2,400 200,000 - 60,000 - - - - - 260,000 - $ 472,400 $ 2,400 $ ce Arena DEPARTMENT ST CROIX VALLEY RECREATION CENTER FUND St Croix Vallev Recreation Center Ice Arena Computer replacement Turf replacement Hockey board replacement Total St Croix Valley Recreation Center Lilv Lake Refrigeration retrofit Roof replacement T otallily lake TOTAL ST CROIX VALLEY RECREATION CENTER 2010 Proposed 2010 Requested 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual % Variance (20) o o o o o o 5 (2) (1) 2 o $ Variance 3,425 (1,000) o o o o o o 752 (389) (425) 40 o 233,756 4,000 o o o 500 o o 16.485 18.188 34,516 ,688 93 233,756 4,000 o o o 500 o o 16,485 18,188 34,516 ,688 193 FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Description ENGINEERING PERSONNEL SERVICES Full Sick Pay Vacation Pay Labor/Benefits-Vehicle Repair Part Time Salaries Overtime - Part Time PERA FlCNMedicare Hospital/Medical Dental Insurance Life Insurance Time Salaries Time Overtime - Ful Severance Pay Account 4090 E05 000-0000 100-0000 1111-0000 1112-0000 \113-0000 1199-0000 1200-0000 1300-0000 1410-0000 1420-0000 500-0000 520-0000 540-0000 06,453 18 o 2,196 6,727 o o o 7,709 7,991 21,591 1,083 113 230,33 5,000 o o o 500 o o 15,733 18,577 34,941 1,648 193 232,359 4,300 o 8,137 16,621 139 o o 16,778 18,678 34,141 1,771 222 218,841 ,5 o 5,749 4,456 508 6,922 20 4,737 17,913 29,035 1,654 182 0.78 (4) o o o (8) o 2,403.00 (75) o o o (400) o 309,326 2,000 850 1,200 2,500 4,500 500 309,326 2,000 850 1,200 2,500 4.500 500 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PERSONNEL SERVICES Totals: SUPPLIES Office Supplies General Supplies Computer Software Automotive Fuel Hydrant: Other Minor Equipment EIO 2000-0000 2101-0000 2107-0000 2 \1 0-0000 2116-0000 2302-0000 153.880 71 30 o 686 710 o 306,923 2,075 850 1,200 2,500 4,900 500 333,146 ,710 783 3,000 3,312 5,407 \15 1.529 2,126 702 1,981 3,061 25,180 572 3 (3.95) o o o o o (33) o o o (12) (38) o o (475.00) 800 o o o o (500) o o o (2,002) (300) o o \1,550 800 o o o 250 ,000 o 400 o 4,840 500 2,900 o 11 ,550 800 o o o 250 ,000 o 400 o 14,840 500 2,900 o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Consulting Engineer Records Retention Other Professional Services Telephone Postage Cellular Phones Mileage Seminar/Conference Fees Printing and Publshing General Insurance Equipment Repair Charges Maintenance Agreements Myrtle St Dump Site EI5 3000-0000 3013-0000 3099-0000 310 1-0000 3102-0000 3 I 03-0000 3200-0000 3201-0000 3400-0000 3500-0000 3702-0000 3707-0000 3802-0000 ,497 o o o o 590 452 o 90 o o 46 ,917 o 12,025 o o o o 250 1,500 o 400 o 16,842 800 2,900 o 14,327 2,359 o o o 36 1,475 8 1,530 o \1,012 109 o 0.995 33,622 6,484 o o o 351 1,890 \13 3,208 530 10,921 1,866 o 8,924 Page 27 of214 02:07PM) Analysis Report (Rounded) (07/23/09 GL - Budget 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual Description Account SERVICES AND CHARGES Tot 3,096 22,692 27,524 34,287 MISCELLANEOUS Memberships And Dues Subscriptions Miscellaneous Charges E20 4000-0000 4001-0000 4099-0000 23 o o 250 o 00 226 30 ,380 22 o 90 2, MISCELLANEOUS Totals: CAPITAL OUTLAY C/O & Capital Improvements C/O Machinery & Equipment C/O MIS Computer Equipment C/O Automotive Equipment E25 5200-0000 5300-0000 5310-0000 5400-0000 231 o o o o ,350 o o 2,400 o ,637 o o 5,312 o 2,411 o o 1,918 o CAPIT AL OUTLAY Totals: DEPRECIATION Depreciation-Purchased Depreciation-Contributed E35 7010-0000 7020-0000 o o o 2,400 o o 5,312 o o 11,918 o o DEPRECIATION Totals: o o o o EXPENDITURES TOTALS: DEPT REVENUES DEPT EXPENSES 158,704 o 58,704 345,390 o 345.390 381,945 o 381,945 393,767 o 393,767 ENGINEERING Totals: (158,704) 02:07PM) (345,390) Report (Rounded) (07/23/09 (381,945) (393,767) GL - Budget Analysis 2010 Proposed 2010 2009 Estimated 2009 Adopted 2008 ~ 2007 % Variance (20) o o (100) o (23) o 4 $ Variance 4.251 (2,000) o o 351,60 8,000 o o o (7,500) Requested 351,60 8,000 o o o FTE (2) (I) 2 o 9 (4,169) o (4,200) 50 ,087 (678) (765) 8 o 355 13,800 150 25,472 28.903 58,381 3.402 390 4,283 (7,500) 13,800 150 25,472 28,903 58,381 3,402 390 4,283 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Description STREET PERSONNEL SERVICES Full Time Salaries Time Sick Pay Vacation Pay Labor/Benefits-Vehicle Repair Overtime - Ful Severance Pay Account Part Time Salaries Overtime - Part Time PERA FICAlMedicare Hospital/Medical Dental Insurance Life Insurance Longevity Pay 4100 E05 000-0000 100-0000 111-0000 112-0000 11 13-0000 1199-0000 1200-0000 1300-0000 1410-0000 1420-0000 1500-0000 1520-0000 1540-0000 1800-0000 160,787 5,222 20,689 10,492 15,419 (3,466) 2,4 78 o 12,551 15,4 75 36,174 2,152 229 o 347,350 0,000 o o 69 Actual 347,004 7,259 o 18,442 24,903 (4,898) Actual 406,138 II ,950 o 27,061 25,423 (8,89 I) 4, (7,500) 18,000 o 24,385 29,58 I 59,146 3,321 390 3,928 11,323 o 26,111 29,614 63,848 3,413 439 3,385 20,705 o 29,741 35,695 71,760 3,998 410 5.287 19) (40) 25 (38) 14 o o o o o (80) o (50) o (I (5,888.00) (200) 5,000 (1,500) 5,000 o o o o o (800) o (1500) o 486,882 300 25,000 2,500 40,000 72,000 2,500 50,000 8,000 30,000 200 o 1,500 0,000 486,882 300 25,000 2,500 40,000 72.000 2.500 50.000 8,000 30,000 200 o 1,500 0,000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PERSONNEL SERVICES Totals: Automotive Fuel Tires Equipment Repair Supplies Building Repair Supplies Small Tools Safety Equipment Other Minor Equipment SUPPLIES Office Supplies General Supplies Janitorial Supplies Asphalt Salt / Sand Gravel EIO 2000-0000 2101-0000 2102-0000 2105-0000 2106-0000 2108-0000 2110-0000 2115-0000 2201-0000 2202-0000 2300-0000 2301-0000 2302-0000 278,202 o 5,033 369 15,686 58,051 26 9,447 694 8,513 o o 220 444 492,770 500 20,000 4,000 35,000 72,000 2,500 50,000 8,000 30,000 1,000 o 3,000 10,000 530,842 47,734 95 (21) 536 4,832 8 26,877 2,486 42,720 64,795 2,927 48,839 3,076 629,279 108 23,939 7,507 26,177 59,323 6,412 54,583 4,097 34,765 966 1,556 2,910 11,894 2.54 (26) (50) o (38) o 6.000.00 (11,000) (2,000) o (300) o 242,000 32,000 2,000 2,500 500 o 242,000 32,000 4,000 2,500 500 o 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Contractual Other Professional Services Telephone Cellular Phones Mileage EI5 3002-0000 3099-0000 3101-0000 3103-0000 3200-0000 108,482 12.371 o 875 319 o 236,000 43,000 4,000 2,500 800 o 244,903 41,541 2,020 2,547 842 278 235,236 71,983 2,931 2,275 711 97 Page 29 of214 02:07PM) Analysis Report (Rounded) (07/23/09 GL - Budget % Variance o o (40) (10) 7 8 20 o (38) 2 o (50) 2010 Proposed 2010 Requested 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual $ Variance o o (200) (5,362) ,000 ,000 2,000 o (5,000) 2.000 o (4,000) ,500 o 300 48,111 15,000 13,000 2.000 8,000 8,000 125,000 4,000 4,000 ,500 o 300 48, III 15,000 13,000 12.000 8,000 13,000 30,000 4,000 4,000 FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Description Seminar/Conference Fees Meals Printing and Publishing Account General Insurance Electricity Natural Gas Equipment Repair Charges Building Repair Charges Maintenance Agreements Sealcoating / Patching Sidewalk Repair/Replacement Uniforms 3201-0000 3202-0000 3400-0000 3500-0000 3600-0000 3601-0000 3702-0000 3703-0000 3707-0000 3709-0000 3710-0000 3806-0000 o o 54 o 5,668 5,525 528 1,182 4,659 ,300 o ,082 ,500 o 500 53,4 73 14.000 12,000 10,000 8,000 13,000 123,000 4,000 8.000 ,940 o 253 49,465 12,735 10,826 3,464 9,844 15,178 22,239 4,703 8,026 3,95 87 237 54,178 13,590 9,827 10,021 2,028 8,04 149,220 o 9,099 (7.34) o o (21,862.00) o o 275,9 300 7,400 287,9 300 7,400 0.00 0.00 0.00 SERVICES AND CHARGES Tot MISCELLANEOUS Memberships And Dues Miscellaneous Charges E20 4000-0000 4099-0000 33,563 285 2,824 297,773 300 7,400 285,899 506 4,697 338,275 250 9,908 0.00 o o (100) 100) o o o (286,600) (4,000) o 7,700 o o o o o 7,700 o o o o o 0.00 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS Totals: CAPITAL OUTLAY C/O Land C/O & Improvements C/O Machinery & Equipment C/O MIS Computer Equipment C/O Automotive Equipment E25 5100-0000 5200-0000 5300-0000 5310-0000 5400-0000 3,109 o o ILll7 o o 7,700 o o 286,600 4,000 o 5,203 o o 261,132 2,958 52,285 10,158 o o 7 o 188 98,5 23 (100.00) o o (290,600.00) o o o o o o o o 0.00 0.00 0.00 CAPITAL OUTLAY Totals: DEPRECIATION Depreciation-Purchased Depreciation-Purchased E35 7010-0000 7020-0000 7 o o ILl 290,600 o o 316,375 o o 329.705 o o 0.00 (23.58) Page300f214 2,350.00) (3 o ,012,493 o ,024,493 0.00 0.00 DEPRECIATION Totals: EXPENDITURES TOTALS: o 534,473 02:07PM) o Analysis Report (Rounded) (07/23/09 , .324.843 o .383,222 o ,542,652 GL - Budget ~ 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - 0 0 0 0 DEPT REVENUES ,542,652 ,383,222 1,324,843 534,4 73 DEPT EXPENSES (1,542,652) (1,383,222) (1,324,843) (534,473) STREET Totals: GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) .. CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2010 CAPITAL OUTLAY DEPARTMENT BEQUESTED .PROPOSED APPROVED Fundlna Sources Streets Truck w/ dump box, snow plow attachement with wing and hot box attachement 100,000 - Asphalt Roller Trailer 7,500 7,500 2009 Bonds Paint Une Striper 6,000 6,000 2009 Bonds Skid Steer Replacement 1,600 1,600 2009 Bonds - - - Total Streets 115,100 15,100 TOTAL GENERAL FUND $ 361,720 $ 131,220 $ 2010 Proposed 2010 Requested 2009 Estimated 2009 Adopted 2008 Actual -. 2007 Actual 0/0 Variance $ Variance FTE Description PARKS FUND LICENSES AND PERMITS Pennits To Consume Account 240 RIO 3140-0103 o o ,000 ,000 0.00 698 ,000 III 999 0.00 ,000 ,000 0.00 LICENSES AND PERMITS Tota INTERGOVERNMENTAL State Grant R20 3320-0140 698 ,000 111 999 o o o o 0.00 o o o o 0.00 o 50 o 500 o ,000 1,500 o 11 ,000 ,500 0.00 0.00 0.00 INTERGOVERNMENTAL Totals: CHARGESFORSERV~ES Park Fees Softball Field Fees R25 3505-0100 3505-0500 o 9,255 150 o 11 ,000 ,000 o 11 ,332 1,705 o 10,658 670 4.17 (20) o (100) o o 500.00 (2,000) o (5.000) o o 12,500 8,000 o o o o 12,500 8,000 o o o o 0.00 0.00 0.00 0.00 0.00 0.00 CHARGES FOR SERVICES Tot MISCELLANEOUS Interest Earnings Donations Sale of Property Refunds snd Reimbursements Miscellaneous Income R40 3810-0200 3820-0100 3830-0100 3870-0100 3880-0100 9,405 (269) o o 395 o 12.000 10,000 o 5,000 o o 13,037 0,849 o 6,900 25,169 o 11 ,328 1,988 o o 228 o (46.67) o o o o o o (100) (100) (100) (100) o o o o o (7,000.00) 576 o o o o o (1,300) (21.300) (222,500) (8,900) o o o o o 8,000 699,693 o o o o o o o o o o o o o o 8,000 710,693 o o o o o o o o o o o o o o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS Totals: OTHER FINANCING SOURCES Transfer In-General Fund Transfer In-CDBG Grant Transfer In-Park Dedication Transfer In-Grant Fund Transfer In-Co Bonds 2004 Transfer In-GO CO Bonds 2005 Transfer In-GO CO Bonds 2007 Transfer In-CO Bonds 2008 Transfer In-GO CO Bonds 2009 Transfer In-GO CO Bonds 2006 Transfer In-Co Bonds 2003 Transfer In-2001 C/O Bonds Transfer In-Co Bonds 2000 Transfer In-Co Bonds 1998 Transfer In-Capital Proj Fund R45 3910-0100 3910-0242 3910-0245 3910-0290 3910-0404 3910-0405 3910-0407 3910-0408 3910-0409 3910-0416 3910-0420 3910-0423 3910-0424 3910-0428 3910-0480 126 349,559 o o o o o o o o o o o o o o 15,000 699,117 o o o o o 1,300 21,300 222,500 8,900 o o o o o 42,918 718,145 o o o o o 32,043 94,340 o 11,599 o o o o o 12,216 695,564 o o o 40,000 o 106,714 o o 87,218 o o o o o Page 55 of214 Analysis Report (Rounded) (07/23/09 - 02:07PM) GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - - - 0.00 0 0 0 0 0.00 0 0 0 0 - - - 0.00 710,693 699,693 (253,424.00) (26.59) - - - 0.00 732,193 721,193 (259,924.00) (26.49) Page 56 of2l4 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - 0 0 0 0 3910-0490 Transfer In-Capital Projects 0 0 0 0 3920-0100 Bond Proceeds - - 929,496 856,127 953,117 349,559 OTHER FINANCING SOURCES - - 954,039 913,193 981,117 359,787 REVENUES TOTALS: - - - - GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) .. 2010 Proposed 2010 Requested 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual Description Account % Variance $ Variance FTE o 40 o o (100) (23) o 4 (3) (I) 2 o 8 (635) ,200 o o (4.169) (4.200) 150 ,026 (786) (804) 87 o 634 365,096 4,200 o o o 13,800 150 26,452 29,975 60,507 3,654 420 8,598 365,096 4,200 o o o 13,800 150 26,452 29,975 60,507 3,654 420 8,598 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PARK PERSONNEL SERVICES Full Time Salaries Overtime - Full Time Severance Pay Vacation Pay Part Time Salaries Overtime - Part Time PERA FICAlMedicare Hospital/Medical Dental Insurance Life Insurance Longevity Pay Sick Pay 4240 E05 1000-0000 1100-0000 1111-0000 1112-0000 I I13 -0000 1200-0000 1300-0000 1410-0000 1420-0000 1500-0000 1520-0000 1540-0000 1800-0000 164,284 2,794 20,689 14,198 15,450 4,872 99 12.875 16,211 37,427 2,310 246 o 365,731 3,000 o o 4,169 18,000 o 25,426 30,761 61,311 3,567 420 7,964 335,514 3,815 o 15,059 28,840 16,072 117 25,413 29,675 57,814 3,451 432 7,970 329,342 5,905 o 12,061 25,769 14,262 o 23,827 29,061 48,926 3,139 360 7,963 (1.44) o (14) 90 67 o (13) o 100 o (40) (7,497.00) o (2,000) 4,500 4,000 o 512,852 (2,500) o 1,500 o (2,000) 800 12,000 9,500 10,000 o I 7,500 2,200 3,000 7,000 3,000 512,852 800 4,000 2,000 0,000 o 22,000 2,200 3,000 7,000 3,000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PERSONNEL SERVICES Totals: SUPPLIES Office Supplies General Supplies Chemicals ElO 2000-0000 2101-0000 2104-0000 TopsoiVSeedlLime Heating - Fuel Oi Automotive Fuel Tires Trees Equipment Repair Supplies Other Minor Equipment 2106-0000 2 I 09-0000 2I10-0000 2 I15 -0000 2 II 7-0000 2201-0000 2302-0000 291,453 249 3,713 6,025 4,487 o 5,582 979 o 5,863 853 520,349 800 4,000 5,000 6,000 o 20,000 2.200 1,500 7,000 5,000 524,173 739 14,692 4,809 6,403 o 25,029 1,220 1,574 11,791 2,564 500,615 606 7,033 6,927 10,639 o 20,786 1,167 2,438 7,992 6,287 5.69 (88) 14 (8) o o o o o o 3,500.00 (15,000) 1,500 (1,000) o o o o o o 65,000 2,000 2,500 11,000 2,500 300 700 o 500 o 74,000 2,000 2,500 2,000 2,500 300 700 o 500 o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Contractual Tree Removal Other Professional Services Telephone Postage Cellular Phones E15 3002-0000 3050-0000 3099-0000 3101-0000 27.751 Mileage Seminar/Conference Fees Meals 3102-0000 3103-0000 3200-0000 3201-0000 3202-0000 339 ,092 2,833 .570 480 232 o 140 o 61,500 17,000 II ,000 12,000 2,500 300 700 o 500 o 68,821 11,770 1,209 7,732 3,267 273 617 253 1,385 o 73,875 ,526 16,923 5,753 3,534 361 972 o ,291 o Page 57 of214 02:07PM) Analysis Report (Rounded) (07/23/09 GL - Budget 0/0 Variance o o 29 10 o o o (42) o o o $ Variance o o 11,573 2,000 o o o (1,000) o o o 2010 Proposed 2010 Requested 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual o 400 51,641 22,000 8,000 5.000 o 1,400 4,000 3,000 o o 400 51,641 22,000 8,000 5,000 o 2,400 14,000 3.000 o FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Description Housing Printing and Publishing Generallnsurance Account Electricity Natural Gas Equipment Repair Charges Trail Maintenance Beach Spraying Portable Restroom Rental Uniforms Sales Tax 3203-0000 3400-0000 3500-0000 3600-0000 3601-0000 3702-0000 3711-0000 3800-0000 3804-0000 3806-0000 3900-0000 o 208 o 7,82 3,315 2,269 o o 2,596 779 37 o 400 40,068 20,000 8,000 5,000 o 2,400 14,000 3,000 o 45 116 38,306 19.os3 6,495 5,983 o 1,054 3,274 4,566 872 o 161 36,359 19,456 5,896 6,251 9,018 2,229 11,764 4,870 ,244 (1.41 o o o o (1,927.00) o o o o 34,94 o o 4,500 3,900 36,94 o o 4,500 3,900 0.00 0.00 0.00 0.00 0.00 SERVICES AND CHARGES Tot MISCELLANEOUS Memberships and Dues Subscriptions Misc Charges-Teddy Bear Park Miscellaneous Charges E20 4000-0000 4001-0000 4095-0000 4099-0000 23,710 60 o 54 06 136,868 o o 4,500 3,900 26,676 o o 81 .882 27,607 o o o 2,325 0.00 o 00) 00) 00) o o 95,500) (57,200) (1,300) o 8,400 o o o o o 8,400 o o o o o 0.00 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS Totals: CAPITAL OUTLAY C/O Land C/O & Improvements C/O Machinery & Equipment C/O MIS Computer Equipment C/O Automotive Equipment E25 5100-0000 5200-0000 5300-0000 5310-0000 5400-0000 220 o o o o o 8,400 o 95,500 57,200 ,300 o ,964 o 100,851 27,567 1,573 32,321 2.325 o 214,971 46,717 o 22,04 (100.00) o o (254,000.00) o o o o o o 0.00 0.00 0.00 CAPITAL OUTLAY Totals: DEPRECIA nON Depreciation-Purchased Depreciation-Contributed E35 7010-0000 7020-0000 o o o 254,000 o o 162,312 o o 283,728 o o o o 0.00 o o 0.00 DEPRECIATION Totals: OTHER FINANCING USES Transfer Out-Permanent Impr E40 9451-0000 o o o o o 0.00 o o o o o 0.00 0.00 OTHER FINANCING USES Tot o o o o o o 19,980 9,980 Page 58 of214 02:07PM) Report (Rounded) (07/23/09 Analysis GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - 0.00 732,193 721,193 (259,924.00) (26.49) - 0.00 0 0 0.00 0.00 0.00 732,193 721.193 (259,924.00) (26.49) 0.00 (732,193 ) (721,1 93) 259,924.00 (26.49) Page 59 of214 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - ,008,131 883,945 981,117 343,135 EXPENDITURES TOTALS - - 0 0 0 0 DEPT REVENUES ,008,131 883,945 981,117 343,135 DEPT EXPENSES (1,008,131) (883,945) (981,117) (343,135) PARK Totals: GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2010 CAPITAL OUTLAY BE_QUESTED .PROPOSED APPROVED FundlnQ Sources 95,000 - 27,500 - 5,000 5,000 2009 Bonds - 37,000 2009 Bonds - 6,000 2009 Bonds - 45,000 2009 Bonds - 22,500 2009 Bonds 10,000 2009 Bonds 7,500 2009 Bonds 7,500 2009 Bonds - - - $ 127,500 $ 140,500 $ DEPARTMENT PARKS Park Improvements Trail Improvements Teddy Bear Turf Replacement lawn Tractor Core Aerator Ramsey/Grove Play Equipment lily lake Bathroom Northland Park Re-roof lily lake Picnic Shelter Re-roof lowell Park Bathroom Re-Roof TOTAL PARKS FUND 2010 2010 FTE Requested Proposed $ Variance 0/0 Variance - 0.00 1,900,000 1,900,000 0 0 0.00 0 0 0 0 0.00 110,000 110,000 0 0 0.00 25,000 25,000 0 0 0.00 13.000 13,000 0 0 0.00 5,000 5,000 0 0 - 0.00 2,053,000 2,053,000 0.00 - 0.00 60.000 60,000 (5,000) (8) 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 40,000 40,000 2,000 5 0.00 0 0 0 0 - 0.00 100,000 100,000 (3,000.00) (2.91) - 0.00 2,153,000 2,153,000 (3,000.00) (0.14) - - Page 193 of214 2009 Estimated 2009 2008 Actual 2007 Actual Description SEWER FUND CHARGES FOR SERVICES Service Charge Account 100 R25 Adopted 111 Surcharge SAC Charge WAC Charges One Inch Water Meter Connection Fees 3560-0100 3560-0500 3510-0300 3510-0301 3510-0303 3510-0500 923,599 o 56,000 28,000 1,800 1,400 1,900,000 o 10.000 25,000 13,000 5,000 ,946,659 o 35,050 10,000 10,200 34,823 1,935,810 o 05,525 36,403 13,600 5,400 CHARGES FOR SERVICES Tot MISCELLANEOUS Interest Earnings Donations Sale of Property Refunds and Reimbursements Miscellaneous Income Penalty Capital Asset Contributions R40 38] 0-0200 3820-0] 00 3830-0]00 3810-0100 3880-0100 3880-0300 3880-0900 ,010,199 (I,3II ) o o o (239) 20,110 o 2,053,000 65,000 o o o o 38,000 o 2,]96,133 10,618 o o o 420 39,]60 o 2,096,198 10,823 o o ]0,216 119 38,080 19,235 MISCELLANEOUS Totals: REVENUES TOTALS: 8,621 1,029,420 02:07PM) 103,000 Report (Rounded) (07/23/09 2,156,000 1l0,198 2,306,93 138,474 Analysis 2,235,211 GL - Budget 2010 Proposed 2010 Requested 2009 Estimated Account 2009 Adopted 2008 Actual 2007 Actual % Variance (19) o o I 8 4 (1 2 18 10 $ Variance ,644 (2,153) o o 150 ,220 697 (479) 48 34 375 223,722 9,120 o o 13,950 17,178 19.897 37,963 1,991 228 4,188 223,722 9,120 o o 13,950 17,178 19,897 37,963 1,991 228 4.188 FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Description SEWER PERSONNEL SERVICES Full Time Salaries Overtime - Full Time Sick Pay Life Insurance Longevity Pay PERA FICNMedicare Hospital/Medical Dental Insurance Vacation Pay Part Time Salaries 4700 E05 000-0000 100-0000 1112-0000 1113 -0000 1200-0000 1410-0000 1420-0000 1500-0000 520-0000 540-0000 800-0000 102,285 2,434 2,973 6,617 3,053 7,682 7,892 23,420 .253 133 o 222,078 11,273 o o 13.800 15,958 19,200 38,442 1,943 194 3,813 196,706 8,287 8,489 18,692 16,284 14,923 18.004 34,100 1,837 237 3,850 98,419 8,488 5,734 13,343 14,278 13,902 17,100 29,850 1,641 193 4,201 0.47 o o 3 o o o o 1,536.00 o o ,000 o o o o 328,237 4,000 200 9,000 600 800 8,000 3,500 328,237 4,000 200 12,000 600 800 8,000 3,500 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PERSONNEL SERVICES Totals: SUPPLIES General Supplies Sand Automotive Fuel Paper/Forms Tires Equipment Repair Supplies Other Minor Equipment EIO 210 1-0000 2106-0000 211 0-0000 2111-0000 2115-0000 2201-0000 2302-0000 57,742 432 o 2,847 o o 4,773 113 326,701 4,000 200 8,000 600 800 8,000 3,500 321,409 4,598 o 9,737 675 653 10,297 2,392 307,149 4,233 159 7,881 882 812 6,933 4,856 3.98 o 50 o o 8 o o 6 o o o o o o 1,000.00 o 3,000 o o 135 o o 200 o o o o o o 26,100 ,000 5.000 2,500 500 15,000 750 900 3,700 800 o o 1,500 o o 29,100 ,000 2,000 2,500 500 15,000 750 900 3,700 800 o o ,500 o o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Consulting Engineer Contractual Assessing Computer Programming City Engineer Services Professional Services Telephone Postage Cell Phone EI5 3000-0000 3002-0000 3011-0000 3012-0000 3030-0000 3099-0000 310 1-0000 3102-0000 Pager Service Mileage Seminar/Conference Fees Meals 3103-0000 3104-0000 3200-0000 3201-0000 3202-0000 3203-0000 8,166 o 919 194 o 504 395 350 ,602 201 o 198 583 o o 25,100 ,000 2,000 2,500 500 3,865 750 900 3,500 800 o o ,500 o o 28,351 o o ,326 o 4,654 808 759 2,777 414 o o 1,692 o o 25,755 2,779 2,660 2,154 650 13,864 o 894 2,943 616 o 134 ,310 o o 1940f214 Page Housing Analysis Report (Rounded) (07/23/09 - 02:07PM) GL - Budget % Variance o (16) 12 (22) o o o (38) o o o o o o $ Variance o (7,737) 6,500 (2,000) o o o (15,000) o o o o o o 2010 Proposed 2010 Requested 00 39,556 62.000 7,000 6,000 20,000 6,400 25,000 2.000 2.000 ,277,000 0,000 00 39,556 62,000 7,000 6,000 20,000 6,400 25,000 2,000 2,000 ,277.000 25,000 54,600 0,000 25,000 54,600 FTE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual Description Natura Equipment Repair Charges Lift Station Repairs Maintenance Agreements Sewer Line Repair Lift Station Sewage Pumping Printing and Publishing General Insurance Electricity Ga: Account Uniforms Metro Waste SAC Charges WAC Charges Admin Charges-General Fund 3400-0000 3500-0000 3600-0000 3601-0000 3702-0000 3705-0000 3707-0000 3708-0000 3720-0000 3806-0000 3901-0000 3902-0000 3903-0000 3906-0000 o 7,866 29,090 2,210 4.342 1,420 2,383 o o 438 665.194 59,440 32,769 27,300 100 47,293 55,500 9,000 6,000 20,000 6,400 40,000 2,000 2,000 1,277,000 110,000 25,000 54,600 o 46,680 60,101 4,330 2,643 22,938 3,785 21,606 1,720 2,862 ,216,527 35,506 83.655 53,009 15 39,759 52,519 3,931 15,187 7,422 1,549 36,934 225 2,425 146,069 104,755 46,530 51,465 (0.83) o o ( 13,902.00) o o ,668,306 o 4,400 ,665,306 o 4,400 0.00 0.00 0.00 SERVICES AND CHARGES Tot MISCELLANEOUS Utility Refunds Miscellaneous Charges E20 4009-0000 4099-0000 838.397 o 1,274 ,682,208 o 4,400 ,667,794 o 6,272 1,536,924 o 6,135 0.00 o (100) (100) (100) (100) o (783,375) (4,172) (8,200) (58,387) 4,400 o o o o o 4,400 o o o o o 0.00 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS Totals: CAPIT AL OUTLAY C/O Land C/O & Improvements C/O Machinery & Equipment C/O MIS Computer Equipment C/O Automotive Equipment E25 5100-0000 5200-0000 5300-0000 5310-0000 5400-0000 ,274 o o o o o 4,400 o 783,375 4,172 8,200 58,387 6,272 o o o o o 6,135 o o o o o (100.00) o o (854,134.00) o o o 124,000 148,000 o 24,000 48,000 0.00 0.00 0.00 CAPITAL OUTLAY Totals: DEPRECIATION Depreciation-Purchased Asset Depreciation-Contributed Asset E35 7010-0000 7020-0000 o o o 854,134 124.000 148,000 o 117,365 150,166 o 123,503 148,018 0.00 o (100) o (40,000) 272,000 o o 272,000 o o 0.00 0.00 0.00 DEPRECIATION Totals: OTHER FINANCING USES Contributed Asset-General Fund Transfer Out-Penn Imp E40 8100-0000 9451-0000 o o o 272,000 o 40,000 267,531 2,958 o 271,521 o 22,000 1950f214 Page Analysis Report (Rounded) (07/23/09 - 02:07PM) GL - Budget 2010 2010 FTE Requested Proposed $ Variance 0/0 Variance - 0.00 0 0 (40,000.00) (100.00) - 0.00 2,299,043 2,299,043 (905,500.00) (28.26) - 0.09 0 0 0.00 0.00 0.00 2,299,043 2,299,043 (905,500.00) (28.26 ) 0.00 (2,299,043) (2.299,043) 905,500.00 (28.26) - - - Page 196 of214 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - 22,000 2,958 40,000 0 OTHER FINANCING USES Tot - - 2,169,484 2,294,315 3,204,543 1,005,579 EXPENDITURES TOTALS: 0 0 0 0 DEPT REVENUES 2,169,484 2,294,315 3,204,543 1,005,579 DEPT EXPENSES (2,169,484) (2,294,315) (3,204,543) (1,005,579) SEWER Totals: GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) 2010 2010 FTE Requested Proposed $ Variance % Variance - - 0.00 15,000 15,000 0 0 - - -- - 0.00 15,000 15,000 0.00 - - -- - 0.00 2,900 2,900 0 0 0.00 8,000 8,000 0 0 0.00 7,000 7,000 0 0 0.00 0 0 0 0 - - -- - 0.00 17,900 17,900 0.00 - - -- - 0.00 0 0 0 0 - - -- - 0.00 0 0 0.00 - - -- - 0.00 32,900 32,900 0.00 0.00 - - -- - 0.00 0 0 0.00 0.00 0.00 32,900 32.900 0.00 0.00 0.00 (32,900) (32,900) 0.00 0.00 . - - Page 197 of214 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual Description III SUPPLIES General Supplies Account 4701 EIO 210 1-0000 772 5,000 7,462 9,127 SUPPLIES Totals: SERVICES AND CHARGES Consulting Engineer City of Engineer Services Other Professional Services III Surcharge EI5 3000-0000 3030-0000 3099-0000 3904-0000 772 o 2,254 o o 15,000 2,900 8,000 7,000 o 7,462 127 68.363 o o 9,127 o 8,504 o o SERV~ESANDCHARGESTm CAPITAL OUTLAY C/O Machinery & Equipment E25 5300-0000 2,254 17,900 69,490 8.504 o o o o CAPITAL OUTLAY Totals: o o o o EXPENDITURES TOTALS: DEPT REVENUES DEPT EXPENSES 3,026 o 3,026 32,900 o 32,900 76,952 o 76,952 17,631 III Totals: (3,026) 02:07PM) (32,900) Analysis Report (Rounded) (07/23/09 (76,952) o 17.631 (17,631) GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - 0.00 2,153,000 2,153,000 (3,000.00) (0.14) 0.00 2,331,943 2,331,943 (905,500.00) 0.00 0.00 ( 178,943) ( 178,943) 902,500.00 (83.45) - - - Page 198 of214 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - 2,235,271 2,306,931 2,156,000 1,029,420 FUND REVENUES 2,187,1 14 2,371,267 3,237.443 1,008,604 FUND EXPENSES 48,157 (64.336) (I,081,443) 20,816 III Totals: GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2010 CAPITAL OUTLAY REQUESTED ,PROPOSED APPROVED FundlnQ Sources 100,000 - 60,000 - 125,000 - 20,000 20,000 Sanitary Sewer Fund 75,000 75,000 Sanitary Sewer Fund 45,000 45,000 Sanitary Sewer Fund 44,000 44,000 Sanitary Sewer Fund - 100,000 - 100,000 - Sanitary Sewer Fund $ 569,000 $ 284,000 $ DEPARTMENT SANITARY SEWER FUND Sewer Lining lift Station Upgrades Sewer Jetter Seal & Waterproof Dry Wells-Marine Circle/Mid Oaks Sewer Chewer & by-pass manhole-Nelson St Re-roof lift Stations-Nelson/Ai pIe/Brick St By-pass manholes-Marine Circle/Mid Oaks Reline Trunk Sewers TOTAL SANITARY SEWER FUND UNBONDED) 2010 2010 FTE Requested Proposed $ Variance 0/0 Variance - - - 0.00 485,000 485,000 0 0 - 0.00 485,000 485,000 - 0.00 - - - 0.00 10,000 10,000 (12,000) (55) - 0.00 10,000 10,000 (12,000.00) (54.55) - - - 0.00 495,000 495,000 (12,000.00) (2.37) - - Page 199 of214 ...... 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - 705 STORM SEWER FUND R25 CHARGES FOR SERVICES 218,307 486,292 485,000 243,586 3560-0100 Service Charge 218,307 486,292 485,000 243,586 CHARGES FOR SERVICES Tot - - R40 MISCELLANEOUS 26,275 16,464 22,000 (409) 3810-0200 Interest Earnings - 26,275 16,464 22,000 (409) MISCELLANEOUS Totals: - - 244,582 502,756 507,000 243,177 REVENUES TOTALS - - - GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) 2010 Proposed 2010 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual 0/0 Variance $ Variance Requested FTE Description Account I o o o 2 8 2 o o 967 5,350 o o 646 482 (128) 14 o o 82,648 5,350 o o 6,160 6,731 9,706 580 66 o 82,648 5,350 o o 6,160 6,731 9,706 580 66 o 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 MISCELLANEOUS PERSONNEL SERVICES Full Time Salaries Overtime - Full Time Sick Pay Vacation Pay PERA FICNMedicare Hospital/Medical Dental Insurance Life Insurance Longevity Pay 4705 E05 000-0000 1100-0000 1112-0000 1113-0000 1410-0000 1420-0000 1500-0000 1520-0000 1540-0000 1800-0000 36,593 (488) 130 1.738 2,585 2,754 7,085 436 39 o 81,68 o o o 5,514 6,249 9,834 566 66 o 51,149 4,861 5.659 12,984 11 ,399 13,059 20,889 1,297 167 3,100 97,574 o 1,143 6,590 6,005 7,105 9,842 573 71 o 7.06 o o o .00 o o o 7,33 ,24 o 900 o ,24 o 900 o 0.00 0.00 0.00 0.00 PERSONNEL SERVICES Totals: SUPPLIES Automotive Fuel Paper/Fonns Other Minor Equipment o 10-0000 2 11-0000 2302-0000 EI 2 50,873 ,984 o o 03,910 o 900 o 224,564 5,626 675 623 28,90 o 882 o 0.00 o (10) o o o 7 o (5) o (20) o o o o o (250) o o o 200 o (463) o (2,500) o o o o 900 500 2,250 o 25,000 o 3,200 o 9,555 o 0,000 o o o 4,700 900 500 2,500 o 25,000 o 3,200 o 9,555 o 5,000 o o o 4,700 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Consulting Engineer Contractual Postage Cellular Phones General Insurance Equipment Repair Charges Storm Sewer Repairs Pond Maintenance Computer Programming City Engineer Services Other Professional Services Maintenance Agreements Uniforms Admin Charges-General Fund EI5 3000-0000 3002-0000 3012-0000 3030-0000 3099-0000 3102-0000 3103-0000 3500-0000 3702-0000 3705-0000 3706-0000 3707-0000 3806-0000 3906-0000 ,984 o 02.033 o 23,715 o 1.575 60 o 467 2,024 3,634 24 83 7,350 900 500 2,500 o 25,000 o 3,000 o 10,018 o 12,500 o o o 14,700 6,925 12,853 6,474 o 27,957 600 2.777 o 9,075 o 8,397 63,622 489 o 4,263 882 62,313 1,060 650 33,289 50,147 2,943 o 5,338 o 5,794 o 466 o 13,848 (4.42) (3,013.00) 65,205 70,455 0.00 SERVICES AND CHARGES Tot MISCELLANEOUS Memberships & Dues E20 4000-0000 40,966 68,218 46,508 75,847 5 Page 200 of214 4.208 32,000 32,000 0.00 32,139 GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) .... 27,792 33.557 28,927 2010 2010 FTE Requested Proposed $ Variance 0/0 Variance - 0.00 2,000 2,000 0 0 - 0.00 34,000 34,000 4,208.00 14.12 - 0.00 0 0 0 0 - 0.00 0 0 0.00 - 0.00 2.500 2,500 900 56 - 0.00 2,500 2.500 900.00 56.25 - 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 95,000 90,000 (5,000) (5) - 0.00 95,000 90,000 (5,000.00) (5.26) - 0.00 314,096 303,846 4,426.00 1.48 - 0.00 0 0 0.00 0.00 0.00 314,096 303,846 4,426.00 1.48 0.00 (314,096) (303,846) (4,426.00) 1.48 - . - Page 201 of214 2009 Estimated 2009 Adopted 2008 Actual - 2007 Actual ,927 Description Account Miscellaneous Charges 4099-0000 746 2,000 ,032 MISCELLANEOUS Totals: CAPIT AL OUTLAY C/O Machinery & Equipment E25 5300-0000 32,885 29,792 34,589 30,854 o o o o CAPITAL OUTLAY Totals: DEPRECIATION Depreciation-Purchased Asset E35 7010-0000 o o o ,600 o 2,509 o ,621 DEPRECIATION Totals: OTHER FINANCING USES Contributed Asset-General Fund Transfer Out-General Fund Transfer Out - SCVRC Transfer Out-Penn Imp E40 8100-0000 9100-0000 9202-0000 9451-0000 o o o o o ,600 o o o 95,000 2,509 2.500 o o 62,500 ,621 o o o 154,104 OTHER FINANCING USES Tot o 95,000 65,000 154,104 EXPENDITURES TOTALS: DEPT REVENUES DEPT EXPENSES 226,708 o 226,708 299,420 o 299,420 480,094 o 480,094 492,209 o 492,209 MISCELLANEOUS Totals: (226,708) Analysis Report (Rounded) (07/23/09 - 02:07PM) (299,420) (480,094) (492,209) GL - Budget 2010 2010 FTE Requested Proposed $ Variance % Variance - - - 0.00 92,078 92,078 185 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 6,662 6,662 250 4 0.00 7,281 7.281 13 0 0.00 14,750 14,750 (204) (I) 0.00 907 907 21 2 0.00 103 103 0 0 0.00 3.096 3,096 (2) 0 - 0.00 124,877 124,877 263.00 0.21 - - - 0.00 4,500 4500 0 0 0.00 0 0 0 0 - - - 0.00 4500 4,500 0.00 - - - 0.00 1,375 1,375 0 0 0.00 2,500 2,500 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 0.00 10,000 10,000 0 0 0.00 45,000 45,000 (15,000) (25) - 0.00 58,875 58.875 (15,000.00) (20.30) - - - - 0.00 2,900 2,700 0 0 0.00 0 0 0 0 - - - 0.00 2,900 2,700 0.00 - Page 202 of214 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - 4711 SURFACE WATER MANAGEME E05 PERSONNEL SERVICES 0 0 91,893 44,540 1000-0000 Full Time Salaries 0 0 0 3,041 11 00-0000 Overtime - Full Time 0 0 0 0 1111-0000 Severance Pay 0 0 0 1,927 1112-0000 Sick Pay 0 0 0 2,991 1113 -0000 Vacation Pay 0 0 0 0 1200-0000 Part Time Salaries 0 0 6,412 3,518 1410-0000 PERA 0 0 7,268 3,866 1420-0000 FICA/Medicare 0 0 14,954 7,892 1500-0000 Hospital/Medical 0 0 886 500 1520-0000 Dental Insurance 0 0 103 60 1540-0000 Life Insurance 0 0 3,098 0 1800-0000 Longevity Pay - - 0 0 124,614 68.334 PERSONNEL SERVICES Totals: - - EIO SUPPLIES 0 0 4,500 0 2110-0000 Automotive Fuel 0 0 0 279 2201-0000 Equipment Repair Supplies - - 0 0 4,500 279 SUPPLIES Totals: - - E15 SERVICES AND CHARGES 0 0 1,375 0 3000-0000 Consulting Engineer 0 0 2,500 0 3002-0000 Contractual 0 0 0 0 3008-0000 Legal 0 0 0 624 3030-0000 City Engineer Services 0 0 0 0 3099-0000 Other Professional Services 0 0 0 0 3400-0000 Printing and Publishing 0 0 10,000 976 3702-0000 Equipment Repair Supplies 0 0 60,000 0 3706-0000 Pond Maintenance - - 0 0 73,875 1.600 SERV~ESANDCHARGESTm - - E20 MISCELLANEOUS 0 0 2,700 0 4000-0000 Memeberships & Dues 0 0 0 35 4099-0000 Miscellaneous Charges - - 0 0 2,700 35 MISCELLANEOUS Totals: - - E25 CAPITAL OUTLAY - - GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) - 2010 2010 FTE Requested Proposed $ Variance % Variance - 0.00 0 0 (185.000) (100) - 0.00 0 0 (185,000.00) ( 100.00) - 0.00 191.152 190,952 (199,737.00) (51.12) - 0.00 0 0 0.00 0.00 0.00 191,152 190,952 (199,737.00) (51.12) 0.00 (191,152) (190,952) 199,737.00 (51.12) - - - Page 203 of214 2010 2010 FTE Requested Proposed $ Variance % Variance - - 0.00 495,000 495,000 (12,000.00) (2.37) 0.00 505,248 494,798 (195.311.00) (28.94) 0.00 (10,248) 202 183,311.00 (100.11) - - - Page 204 of214 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - - 244,582 502,756 507,000 243,177 FUND REVENUES 492,209 480,094 690,109 433,098 FUND EXPENSES (247,627) 22,663 (183,109) (189.921) SURFACE WATER MANAGEME - - - GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) .... 2010 2010 FTE Requested Proposed $ Variance % Variance - - - - 0.00 370,000 370,000 0 0 - - 0.00 370.000 370,000 - 0.00 - - - - 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 - - - - 0.00 0 0 - 0.00 - - - - 0.00 370,000 370,000 0.00 0.00 - - Page 205 of214 .-. 2007 2008 2009 2009 Actual Actual Adopted Estimated Account Description - 710 SIGNS & LIGHTING FUND R25 CHARGESFORSERV~ES 369,325 370,620 370,000 185.717 3560-0100 Service Charge - 369,325 370,620 370,000 185,717 CHARGESFORSERV~ESTm - R40 MISCELLANEOUS 209 0 0 0 3810-0200 Interest Earnings 0 0 0 0 3870-0100 Refunds and Reimbursements 0 0 0 0 3880-0100 Miscellaneous Income - 209 0 0 0 MISCELLANEOUS Totals: - 369,533 370,620 370,000 185,717 REVENUES TOTALS: - GL - Budget Analysis Report (Rounded) (07/23/09 - 02:07PM) 2010 Proposed 2010 2009 Estimated 2009 Adopted 2008 Actual 2007 Actual 0/0 Variance $ Variance Requested FTE Description Account SIGNS & LIGHTING PERSONNEL SERVICES 4710 E05 I o o o 7 4 3 o (40) 800 2,060 o o 354 193 ( 159) 16 o (356) 71,438 2,060 o o 5,182 5,664 3,044 631 72 535 71,438 2,060 o o 5,182 5,664 3,044 631 72 535 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Full Time Salaries Overtime - Full Time Sick Pay Vacation Pay PERA FICNMedicare Hospital/Medical Dental Insurance Life Insurance Longevity Pay 000-0000 1100-0000 1I12-0000 lIB-OOOO 1410-0000 1420-0000 1500-0000 1520-0000 1540-0000 800-0000 33,537 673 459 1,937 2,469 2,487 8.069 397 42 o 70,638 o o o 4,828 5,471 3,203 615 72 89 63,234 1,873 2,286 4,502 4,665 5,017 1,830 575 72 535 62,467 2,049 1.207 4,422 4,352 4,896 10,768 524 60 356 3.04 o o 33 (33) 2,908.00 o o 400 (250) 98,626 12,000 2,500 700 500 98.626 2,000 2,800 700 750 0.00 0.00 0.00 0.00 0.00 PERSONNEL SERVICES Totals: SUPPLIES General Supplies Automotive Fuel Paper/Fonns Small Tools EIO 2101-0000 2110-0000 2 -0000 2300-0000 50,Q7 5,287 784 o 31 95,718 12,000 2,500 300 750 94,590 12,899 2,867 675 o 91,10 2,219 2,932 882 28 0.96 (25) (33) 7 (3) 3 o (13) o o o 150.00 (250) (200) 200 (99) 7,500 o (500) o o o 5,700 750 400 3,200 3,737 224,500 1,000 3,500 3,600 o 4,700 6,250 ,000 600 3,200 3,737 225,000 1,000 3,500 3,600 o 4,700 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUPPLIES Totals: SERVICES AND CHARGES Contractual Computer Programming Postage General Insurance Electricity Equipment Repair Charges Maintenance Agreements Traffic Signal Maintenance Unifomrs Admin Charges-General Fund EI5 3002-0000 3012-0000 3102-0000 3500-0000 3600-0000 3702-0000 3707-0000 3711-0000 3806-0000 3906-0000 6,10 o o ,575 o 100,789 251 3,310 404 69 7,350 15,550 .000 600 3,000 3,836 217,000 ,000 4.000 3,600 o 4,700 16,44 o 2,974 3,470 223,725 968 3,434 3,460 o 14,263 54 16,06 4,872 650 2,943 2,32 214,390 2,976 2,511 o o 13.848 2.67 6,651.00 255,387 256,337 0.00 SERVICES AND CHARGES Tot MISCELLANEOUS Miscellaneous Charges E20 4099-0000 3,748 248,736 252,835 244,5 o 0.00 o 250 250 250 250 0.00 0.00 MISCELLANEOUS Totals: 08 08 250 250 o o ,316 ,316 Page 206 of214 Analysis Report (Rounded) (07/23/09 - 02:07PM) GL - Budget ...., 2010 2010 FTE Requested Proposed $ Variance 0/0 Variance - 0.00 0 0 0 0 0.00 0 0 0 0 0.00 0 0 0 0 - 0.00 0 0 0.00 - 0.00 0 0 (100) (100) - 0.00 0 0 (100.00) (100.00) - 0.00 0 0 0 0 0.00 0 0 0 0 - 0.00 0 0 0.00 - 0.00 371,463 369,963 9,609.00 2.67 - 0.00 0 0 0.00 0.00 0.00 371,463 369,963 9,609.00 2.67 0.00 (371,463) (369,963) (9,609.00) 2.67 - - - Page 207 of214 2009 Estimated 2009 Adopted 2008 Actual ,- 2007 Actual ~ Description CAPITAL OUTLAY Capital Outlay & Improvements C/O Machinery & Equipment C/O MIS Computer Equipment Account E25 5200-0000 5300-0000 5310-0000 o o o o o o o o o o o o CAPITAL OUTLAY Totals: DEPRECIA nON Depreciation-Purchased Asset E35 7010-0000 o o o o o 100 o 32 DEPRECIATION Totals: OTHER FINANCING USES Transfer Out-General Fund Transfer Out-Penn Improvement E40 9100-0000 9451-0000 o 100 o 32 o o o o o o o 40,000 OTHER FINANCING USES Tot o o o 40,000 EXPENDITURES TOTALS: DEPT REVENUES DEPT EXPENSES 70.028 o 70,028 360,354 o 360,354 363,866 o 363,866 393.121 o SIGNS & LIGHTING Totals: (170,028) Analysis Report (Rounded) (07/23/09 - 02:07PM) (360,354) (363,866) 393,12 (393,121 ) GL - Budget CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2010 CAPITAL OUTLAY ~EQUESTED .PROPOSED APPROVED Fundina Sources - 15,000 - - $ 15,000 $ $ DEPARTMENT SIGNS & LIGHTING Sign Printer/Cutter TOTAL SIGNS & LIGHTING FUND (UNBONDED) - ;' I LIST OF BillS EXHIBIT II A" TO RESOLUTION #2009-119 1st United Methodist Church Able Hose & Rubber Inc. Ace Hardware Action Rental, Inc. AI's Coffee Company Aramark Uniform Services Boyer Ford Trucks Brock White Co. LLC Carquest Auto Parts Cartridge World Cole Papers Comcast County Materials Corporation Donahue John Gantter, Tara Hartland Fuel Products, LLC Hotsy Equipment of Minnesota Interstate powerSystems M.R.DANIELSON ADVERTISING, LLC Menards Metro Athletic Supply MTI Distributing NXKEM PRODUCTS Office Depot St. Joseph Equipment Stillwater Motors Sun Newspapers T.A. Schifsky & Sons, Inc. Tri-State Pump & Controls, Inc. Uniforms Unlimited, Inc Valley Trophy Inc. Viking Industrial Center Watson Company, Inc. The LIBRARY Baker & Taylor Beaudet, Michelle BWI Budget Lighting Comcast Johnson,Alec T. Menards Morningstar Park Deposit Refund Washington Square Equipment Repair Supplies Hardware Concrete Trailer Concession Supplies Mats & Mops Rear spring mount and pin for #5 Anchor Filter Toner Trash liners and liquid soap Cable 6 Solid DOT Park Deposit Refund Pioneer Park Park Fee Refund UL Fuel Bulk Soap Equipment Repair Supplies Web Site Hosting August 2009 - July 201 Supplies Volleyball & Basketball Nets Equipment Repair Supplies Sales Tax Office Supplies Equipment Repair Supplies Equipment Repair Supplies 2009 Sidewalk Asphalt Lift Station Improvement Mag x26, Magazine Digital Power Plaque for Human Rights Gloves Concession Supplies Library Materials Event Preparation Children's Books Lightbulbs Cable Event Preparation Janitorial Supplies Reference Service 100.00 5.27 144.07 138.94 649.40 447.22 307.67 160.31 145.10 26.79 529.05 64.18 240.02 100.00 150.00 1,955.27 229.86 81.04 680.00 32.71 229.73 17.97 164.95 262.06 5.25 95.12 52.65 784.23 2,710.93 156.40 8.02 138.96 171.72 1,371.48 17.76 11.76 310.94 49.90 17.76 1.69 900.00 EXHIBIT" A" TO RESOLUTION #2009-119 NAC Office of Enterprise Technology Peterson,Andy D. Somerset Rental Service Toshiba Van Paper Washington County library Page 2 Maintenance Contract Telephone Event Preparation Rental Equipment Maintenance Agreement Janitorial Supplies library Materials " , 1,612.80 290.05 17.76 32.39 4.50 422.57 1,887.54 ;" I APPLICATION FOR PERMIT TO SELL Permit No 2009 -- 212 Location Lily Lake Park Organization 2nd Annual Bean Bag Toss Tournament Organization Type (Individual, For-Profit, or Non-Profit) Non Profit Organization First Name Brian Last Name Nelson Address 118 West Olive Street Date of Birth: City Stillwater State MN Zip 55082 Mailing Address (if different than above) Daytime Phone 707-4088 Other Phone 430-9513 Event (softball game, wedding, etc. Bean Bag Tournament Type of Activity (fund raiser, dancing, music etc.) Beginning Day: Saturday, August 22,2009 Beginning Time 10:00 AM Selling of Beer 3-2 Sunday, August 23,2009 ~ Ending Time 10:00 PM Ending Day Selling of Beer (over 3-2)* 0 Selling of Liquor* Selling of Wine* *Requires a temporary license through MN Liquor Control o o Diane Ward, City Clerk OFFICE USKONL Y Permit to Sell Issued o Approved by City Council on CITY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us ../ c51ie~ ~.. ~, THE 8:fl:THPLACf: Of M1NNl:SOfA. J City Council DATE: July 24, 2009 CASE NO.: 09-26 REQUEST: Millbrook 3rd Addition Final Plat APPLICANT: Joe Jabonski, US. Home Corporation LOCATION: State Highway 96 west of South Twin Lake MEETING DATE: July 28,2009 REVIEWED BY: Community Development Director PREPARED BY: Michel Pogge, City Planner~ BACKGROUND The City Council approved the Preliminary Plat and Concept Planned Unit Development for Millbrook in the Summer of 2006. The 170 acre preliminary plat includes 172 single family homes and 98 townhomes. Development of the property is planned to occur in three overall phases. The application at hand is the third plat in Phase 1. The first plat in Phase I was Millbrook (1st Addition) and consisted of 30 single family lots in the CR, Cottage Residential Zoning District and 33 single family lots in the TR, Traditional Residential Zoning District. The second plat in Phase I was Millbrook 2nd Addition and included 44 townhome units. This plat is the third and final plat in Phase I of Millbrook. This plat is known as Millbrook 3rd Addition and includes 16 townhome units. Initial improvements made during the Millbrook (1st Addition) included local streets, utilities, grading, landscaping, etc. for Millbrook (1 st Addition), Millbrook 2nd Addition, and this plat (Millbrook 3rd Addition). The final PUD approval of Millbrook 2nd Addition also included approval of the Final PUD Site Plan for this third plat. Millbrook 3rd Addition - Final Plat July 2, 2009 Page 2 \. REQUEST AND ANALYSIS The specific request before the City is to approve the Final Plat for MILL BROOK 3RD ADDITION. The City Council adopted a resolution approving the preliminary plat and concept PUD permit for MILLBROOK on August 15, 2006. On April 17, 2007 the Council adopted a resolution approving an amendment to the preliminary plat and concept PUD permit as they apply to the townhome neighborhood in MILLBROOK. Therefore, the final plat and final PUD permit for Millbrook 3RD Addition are subject to the pertinent conditions of both resolutions of approval. They are detailed below. A. August 15, 2006 Resolution Conditions. 1. The Final Plat and Final Planned Unit Development application shall be substantially similar to the following plans prepared by Sathre-Bergquist, Inc., and on file in the Community Development Department, except as modified herein: Site Plan dated 7/21/06 Phasing Plan dated 7/24/06 Buffer Averaging Plan (including trails) - 8 sheets dated 6/26/06 Preliminary Site Map* (Sheets SM2 - SM6) dated 1/17/06 Preliminary Plat (Sheets PPl-7) dated 3/30/06 Final Grading Plan (Sheets GP2, 3, 4, 4A, 5, 6) dated 4/12/06 Final Utility Plan (Sheets 2-5) dated 4/12/06 Preliminary Landscape Plan (Sheets 1-4) dated 2/1/06 *Except trails to be as shown in Site Plan dated 7/21/06 The final plan submittals for MILLBROOK 3RD ADDITION are substantially similar to the approved preliminary plans. 2. The developer shall complete a Lakeshore PUD worksheet and submit it to the Minnesota Department of Natural Resource's (DNR) Area Hydrologist prior to submitting an application for a final plat for Phase One. If the DNR review results in substantial changes to the Preliminary Plat or Concept PUD plans, then the developer shall resubmit the Concept PUD and Preliminary Plat for review by the City and Joint Planning Board. This condition has been satisfied. 3. The trail and sidewalk system shall be constructed substantially the same as represented in the following plan sets on file with the Community Development Department: a. Carnelian Marine Trails - Revised (Sheets CM-1, 2, 3) dated 6-21-06 b. Brown's Creek Trail- Revision 3 (Sheet BC 2b-1) dated 6-26-06 c. Brown's Creek Trail - Revision 2 (Sheet BC 2-2 + 2-3) dated 6-22-06 d. Revised Sidewalk Plan (Sheets SP-1, 2,3) dated 6-21-06 Park and trail plans for MILLBROOK 3RD ADDITION are consistent with the approved preliminary plans. 4. All trails shall be paved. There are no trails in MILLBROOK 3RD ADDITION. There are only sidewalks. I Millbrook 3rd Addition - Final Plat July 2, 2009 Page 3 5. Prior to release of the final plat for Phase One, a blanket easement shall be provided over the open space outlot on the south side of South Twin Lake for trail purposes. Should the Carnelian-Marine Watershed District rules ever change and allow a trail closer to the lake, the easement will give the City the right to construct that trail. This condition has been satisfied. 6. Prior to release of the final plat for Phase One, the developer shall provide a 20 foot wide general easement allowing for future use for trails and utilities on the property along the south side of State Highway 96 right of way. The easement shall be reviewed by the City Engineer and City Attorney and found satisfactory to them in both form and content. This condition has been satisfied. 7. The trail connection to State Highway 96 along Outlot F shall be allowed as shown only if the wetland in the ditch is determined by a State licensed delineator to be an incidental wetland. If it is not an incidental wetland, then the trail shall be realigned westward along the rear of Lots 17 through 19. Documentation from the delineator shall be submitted together with final plat application materials for the Phase One final plat. This portion of the trail is in Phase II, so the delineation will be submitted together with Phase II application materials. Therefore, this condition will not appear in the approval resolutions for Phase 1. 8. Lots 129 and 149 adjacent to the trail access off of the roundabout will be restricted by covenant to have open rail fencing and non-continuous shrubbery not exceeding four feet in height along their side and rear lot lines abutting the trail corridor. This is to provide for a more inviting entrance to the trail system. This condition has been satisfied. 9. The Developer shall provide water service stubs at each park with three stubs to be included at the large active park. A sanitary sewer stub will be provided at the large active park at a place yet to be determined by the City of Stillwater. This condition has been satisfied. 10. The two active parks will be graded by the developer as part of the first phase of development and the developer shall establish turf to the satisfaction of the city prior to the City's assuming maintenance of same. This shall at a minimum include mowing, fertilizing, rock picking, leveling, trimming, weed management and over seeding as necessary. Target date for the first transfer of park land will be fall of 2007. Originally, both active park sites in Millbrook were planned to be transfered to the City in 2007; however, since the Millbrook project did not begin in 2006 as originally hoped by US Home Corporation, the 2007 transfer date is no longer valid. Additionally, due to the slow number of home sales the transfer was again delayed. Both active parks in Millbrook were substantially graded with the development of the first phase. The west third of the northern active park area is currently being used as a soil stockpiling area that will be used in the second phase of the development. With the soil stockpile still on the park site and the current poor condition of the grounds staff suggests two options. Millbrook 3rd Addition - Final Plat July 2, 2009 Page 4 , i. Require US Homes to improve the quality of the turf and transfer the park site to the City by early 2010. During the July 22 Stillwater Township/City of Stillwater Joint Board meeting, the township members requested that the stockpile be relocated by May 31, 2010 and that turf be reestablished as soon as possible after that date. If an early 2010 transfer date is desirable to the Commission the staff would suggest the stockpile be move by March 31st so seeding can be completed during the optimal planting season around mid-April. ii. Staff has discussed with US Homes that they install an irrigation system in the park. If they install an irrigation system in the park then the City would be willing to have the site immediately transferred to the City. Staff could then easily establish turf on the site for the cost of seed and labor. Additionally, long tenn it would be easier to keep a well maintain turf for the park. The City could consider imposing a condition limiting the number of building pennits that could be issued until the transfer occurs. The Park and Recreation Commission will discuss the status on the active park dedication at their July 27th meeting and will forward a recommendation on the timing of the dedication to the City Council for consideration at your July 28th meeting. These conditions can be included the revised development agreement for Millbrook that will cover Millbrook 3rd Addition. 11. The Brown's Creek trail link on the Millbrook property that connects to the Carlson property to the south shall be installed by the developer at the same time that the Carlson property trail is constructed, if prior to construction of the final phase in Millbrook. OK. 12. An as built easement map showing 30 foot easements where possible (minimum of 15 foot) for trails shall be completed and recorded as each section of trail is completed. OK. 13. Final civil engineering plans shall be found satisfactory to the Stillwater Public Works Director or they shall either be: a) revised to his satisfaction; or b) reviewed by the City Council and approved. The civil engineering plans have been reviewed by the Public Works Director and were found satisfactory. 14. Prior to commencement of any grading on the subject property, the developer shall enter into a Development Agreement that is approved by the City Council. An addendum to the master development agreement for MILLBROOK was signed already for the first phase. Millbrook 3rd Addition - Final Plat July 2, 2009 Page 5 B. Apri117, 2007 Resolution Conditions 1. The Final Plat and Final Planned Unit Development Permit applications for the townhomes shall be substantially similar to the following plans on file in the Community Development Department, except as modified herein: Preliminary Plat Amendment (Sheet PP) dated 1/8/07 Preliminary Grading Plan (Sheet GP1) dated 1/12/07 Preliminary Utility Plan (Sheet UP1) dated 1/12/07 Preliminary Landscape Plan (Sheet LP1) dated 1/12/07 Colonial Foundation Planting Plan (Sheet L1) dated 6/8/061 Architectural elevations submitted with materials for 4/17/07 Council Meeting This condition is satisfied. 2. Any conditions applicable to the townhome development that are found in Resolution No. 2006-179 (Resolution Approving Preliminary Plat and Concept PUD Permit) shall continue to be applicable. This condition is satisfied. 3. Evergreen trees shall be added to screen the driveways from the public streets and shall be added along the north side of White Pine Way between the street and the townhome pond. The landscape plan has been revised to include these plantings. 4. Three to four architectural elevations shall be developed for the ends of the units that face the public street and the pond. This condition is satisfied. 5. In order to reduce the mass of the units a variety of materials and colors shall be introduced into each building with variations amongst the buildings. This condition is satisfied. 6. Depending on the orientation of the building, sidewalks shall be extended from the ends of the units to either the sidewalk along the public street or to the sidewalk surrounding the pond. This has been included in the revised plans. 7. Material samples shall be submitted with the Final Plat and Final PUD Permit applications to be reviewed by the Heritage Preservation Commission. This condition is satisfied. 8. All minor modifications to the Design Review Permit shall be approved in advance by the Community Development Director. All major modifications shall be approved in advance by the HPC. Determination of the distinction between "major" and "minor" shall rest with the City Administrator. I Augmented by foundation planting plan submitted together with materials for 4/17/07 City Council meeting Millbrook 3rd Addition - Final Plat July 2, 2009 Page 6 ACTION BY THE STILLWATER TOWNSHIP/CITY OF STILLWATER JOINT BOARD The Stillwater Township/City of Stillwater Joint Board (Joint Board) held a public hearing and took action on this request at their July 22, 2009 meeting. During the Joint Board meeting the township members requested that the stockpile be relocated by May 31, 2010 and that turf be reestablished as soon as possible after that date. The Joint Board voted 4-0 to following the recommendation of the City Planning Commission and approve the PUD amendment with the conditions listed below. RECOMMENDATION Approve Millbrook 3rd Addition subject to approval of a revised development agreement. cc Joe Jablonski t RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT FOR MILLBROOK 3RD ADDITION CASE NO. 2009-26 WHEREAS, US Home Corporation made application for approval of a final plat known as MILLBROOK 3RD ADDITION; and WHEREAS, on April 10, 2006 the Planning Commission held a public hearing and recommended approval of the preliminary plat; and WHEREAS, on April 26, 2006 the Stillwater Township/City of Stillwater Joint Board held a public hearing and recommended approval of the preliminary plat; and WHEREAS, the City Council held a public hearing and approved the preliminary plat for MILLBROOK on August 15,2006; and WHEREAS, the final plat of MILL BROOK 3RD ADDITION is consistent with the approved preliminary plat. WHEREAS, on July 22, 2009 the Stillwater Township/City of Stillwater Joint Board held a public hearing and recommended approval of the final plat; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat of MILLBROOK 3RD ADDITION subject to City Council approval of a revised development agreement for the MILLBROOK development. Enacted by the City Council of the City of Stillwater, Minnesota this 28th day of July, 2009. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk dZ- ,:. ~ ,;P \ ........// " ,;--' - < .... " >' <.... '" < , ... ",,V "-";5)~ (~\ ,~ " ,-', i 0 \ ...--- - )\t:, ",q~~ >,e I t. \._r-\ ~\..- ...---- - --- -r-"I ~~"I'C)CC_\'t ,,'0V"C- _ \ -- -- \ , "I \ ' / IV"L I ,~- "'- L.C:5/-.;"" 1- 0 '-"vr\ () tr'" "") f\ , i""\ ;-) I ry7 ~'VLJ ' I } -~ I T MILLBROOK 3RD ADDITION KNOW ALL BY THESE PRESENTS; ThKl: u.S.lfumt Corpandion. a Dd8Wll:Al corporation, R.o 0WDa1I oftbe follo'wingckeaibedpmpmty silUl1cdid tbcCotmtyofWuhiagton, State ofMiDDesotaIOwit: Oullot D, MlLUIROOK. 2ND ADDITION, WuhiDgton Cotmty. Mi.m1esota, llCC01'diq; to the mxm1ccl plat thcrllot fia.oI CIIIlSed the fImlC to be aurvcyed aDd platted 88 MILLBROOK.3RDADDmON aa4doc1br:rd:lycledicce txl tbe publicfbrpubJjeUMl~ tbedrBiJJaseaodutilitycuezntllllllusbOWDaothi.piat. '" '--- 1.\/1\ \", "'" -.. By: B~ WubUlgton Cotmty AuditarlTrtlUUl'S' COUNTY RECORDER WIlhiDgto.oCounty,Minnc8ota Doeumcat Number 10 witDeslI whereofaaid U.S. Home Carpomtillll, a Delaware C01pCIlIlliaohasaDDeld.tlJeBepramtsto be lIigllllll by illl pmperofficerthis_dayof-->2009. Si~ U.s. Home Corporation J<lIlAu:oe,Divi,ionVicePrMidmrt STATE OF MlNNESOIA COUNTY OF ~ The forqoiug iDftnam~t _ -*nawledgedbd~methi,_ dayof~, 2009hy JonAUQIl, Divisicm Vice Pn:ai.4eut oiU.S. Home CCl1'pONtion, ..~COlpllllIlionODbeaalfoflbemrpamioa ~ Publie,_ County, MiJmmota My CommisIiao Expu. IherdJy certify that I have survcycdaad.pWtedordiRoctly ~lbc~lllIIipbr:pniplIt8timlaflboprDplll't)' <k:scribedon this plat a MILLBROOK 3RD ADDmON; thar lhlsplat uaooaecl:~ of the bowIrb:ry sorvey; that all mathmWical c.r.aedW:mLol_COlnIetIydeoiignatlldw tbl!:pla!:; thai: all t!IOI:IWlIf:lIt dqlictalaa lIlIl plat have beeD orwill becorroeUy accwithin cmeyeslluindiCldellion thep~ tbat.tll waterbouodarieelDdwa ladsu definedinMim1eautaSWula, Sol:tiw 505.01, Subdivision 3 existing u crftbe da1clofthi8~.,.,.oownGd labeIedOll tbclplm; md thaaLI publil:WKY'MlI\bowD II:Ild labdedOD1bepJal:. STU.LWATEll, MINNESOTA This pial ofMILLBROOK3RD ADDlTJON_ app;rov<<i by the City CoWlcil olthe City ofStiUwater, Mi.nDesota this ~ day of 2009, aadholtdly alltifiOI eompliaooc with all ~1lI u:lOt furth iD MUmcaota StatutGa" Section 5OS.03, SuIld. 2. Signed; em OF S1U.LWATER ~ ~ ~~ C~ ~ ~ PIcmiog Commission CJWzman PIIIIIling Commillli.an Secretary COUNTY SURVEYOR WNhi,ppn County, Minnesota PwwanttoCbapts'820,r-.of~197I,thispl.ahasbeoll.tppl'lJVedthi8_dayof 2009. By: By: WuhiDgton CoUdty Swwyor COUNTY AUDITORfI'REASURER wuhiDgtQa County, MiPlIelIIta Thmeare pO delinqucmttaxes. The =t taxes due ad payll:lle furtbe )'OG'200_Mvobca1paid,mdnndi:rhasbeaa IIltaedthi8~daycrf 2009. [) , I 2009,&1 l~omtifyth8lthisiDstruIllBIIt_~iDthi8ofticeoftbeCoUdtylll!lXll'derfbrft!lOOtdoothi8 day of _o'dock_M.lII1dWlllldulyreoordDdioWuhiDgtQaCoUdtyRIIOOldL ~ Cowrty R"""'" WllSbingtonCouoty,MinoelIot:a By: ""'"" 2OO9,by DsoiolLSdnnidl: Lil:COsed Laod SurYC)W MiIweslJta LiocutI:l No. 26 STATE OF MINNESOTA COUNTY OF The foregoing 8UlVeycm certifiCBle W1IlI aclmawledsed before IIIll this day of DmieI L S<:bmidt. LiOflllMd Land Surwyor. MiImelOta LiCllll5C No. 26~ NotvyPublil:, My Cammiaioo Expira: Cowrty, Mmr.-rta /0",._ "t.: '" ........... n~t >. VIIL.L.BF<OO\< DUlNAGE AND 11J1UTY 1lASl!Mf!NT1l AllE SHOWN TIRlS: II .w II ~ II __2L__J L_.-:L__ Beiotl:jfDc:tm-..ridlb_~Iotm...""allawioc ~lIldlOfa:tmtridda_MjoiDialriPl~-,... .......DlborwiaooiDolbll!d,...........,. o-u..ln.iDc:hbyl~iDc:himDpipowilb.pIaolic c:apm-ibcdbyLi_No. 261~7,wbidlt..1a:n ac:lmtbc:J1VUI>dorwillbcac:llnlbo.......m ~witbMSSOj.lJ21,SUbd.IO' ~~OIlftOtlroaN_OI1t....wbyt..r.a.: 1'boiDleriorlo<.,.",....oftbc:multi-~Joco.. locatecl'llrilhiD~hIIildiqalr1Dllla.,~ t~_wIII"_'_"- NORTH Thl:baliaforllocbcariDg~.Ibo_ ourlbcrIy_\iao:ofOUli<JlD, M~K2NDADDJI1ON. =..;::~..tlidI. 60 30 0 30 60 IrNCllllQUALS60fBIrr llCAUllN"'" SATHRE-BERGQUIST. INC. +...~ ~~ i '\ "*~~#..~ ......"l & ~ ~ <CI-O I- ZZZ(l)~ < :5~UJW a.. ::;::.i :f~~:E 8 <ca..~a: ~5<C~ m ~ iij ~ ~ :5 :Sa..::l ::I: ...I ~ . - II) ::. ::i ....... - ------.. ... ---------... - ----------.---_._---- M_ .--'--------Jlii"'------- - iut-'-..--- WM4INJ . JMIIlI .-.-.-....-...... __H"_ LP1 OF LP1..... ~.. c o L o N I A L NORTH .. ~ ..- t'.J Notes: 1. Tbll plan II Intended to be a lupplemant to tbe approved Laudlcape Plan for the MllJbrook Project. - - \ \ \ p lot'_~\... Plant LIlt . Oventory TreeI (2 - 21" ea) e Ornamental Treel (1.5"-2" ea) ~ Evergreen TreeI (8',10', 12' bt) ! .PIant qumdtllll are Ibown at aD average of 2.5 treeI per MuItI-FamUy DDlt. ~UTUfH..,...",.tHCIMl..AN~1I!:_...ClN.y. Ttti C1ClfIfJMCJQIIIItW.L CE'I1INIIe 1Hl EXACT LOCAtION Of MY /IHJ AU IXInNI U1Ul&..-cM~WORK. "NMliUTO.flULLY~FCIt"", N<<JAlJ,.DMMGB~OUTClI'..H.l.LM11)ElUoDI\.y~nAHD~AIN NC)H.l..~~ i REVISIONS BY ~---- Notes: 1. This plan Is Intended to be a supplemant to the approved Landscape Plan for the MIllbrook Project. Plant List I ff Oventory Trees (2 - 2 z" ca) e Ornamental Trees (1.5"-2" .a) * Evergreen Trees (8',10', 12' ht) ~! ;::i ~~ 51 C>~ o:::~ w~ COli ~I ~~ (()~ DRAWN ___~_._n-j DUl ..-....-..-..iSAyif-'-..-.--.... ......, ..._n.._......iCijl.....nnn ....... ..- _n .-....-...Jci..ii)...-...-....--. ....... "iE:--' ..----.--.,..-.--~_.- ---- ..... _......n-...Hit.m~".- -....-- LP1 OF LP1.....,. > <( t5 u' f-' _ :Lljl !;( '= z w f-' ;: ~ Z 0 uio~ ~ [ifj ~ 8 6 ~ ~ ff3 ~~ ~ ~ ~ if.::f J: ~UJ 1= uj '"" ::l "7 <i: J CL W u_ <( (j (j) o z "" -' '" c o L o N I A L HQRT H . .. 00 ~ """"'IN.... *Plant quanddes are shown at an average of 2.5 trees per Multi-Family unit. .~ .~, ~l1TI.JTESSHOWNARE8ttCIWN"ANN'fIROXIMATEWAY<N..V.lHE Cl:ltffAACTClR8HAU..lJE'reIIMltE THE EXACT l.OCo'.TION Of' AHY AND ALL EXIln'H3 UTll.l'T&8EfCIfU:CClWENClNO'oYCIRK. HE~TOIlEFULLYRESPONIla.EFORNl'( ANtI AU DoWN3aIARISI<<J OUTOf' HII FAIUI'ijS TOexACTLYlOCATEAND PlU!8ERVE IMV .v.roALJ.EXlSTWOvn.sne.s. (1) APPLICANT J~ JLLb'ons~ tA.S. t\oflYL, Cb\~C\'\ q&~ 'R. W~~..... ~'<c;;:\. City:W~t"f~ State: MN Zip Code~efl , Telephone: (W) (FAX) ~ (2) PROPERTY FEE OWNER -c\'52.2.~q.&>\,\ 9'b'Z-..L\QL4.lctd1 ~llI"f'IL City: Telephone: (W) (3) SURVEYOR Name: Company: Address: " S 32-1 FPA Name: Company: Address: Name: Company: Address: Telephone: STILLWATER CODE FINAL PLAT APPLICATION FEE PAID State: (H) Zip Code: (FAX) 9rrlt\f0 ~ l\C(u..i~ ~ . , l~ "So. <:BlouNt. "'tl~ City:W~'6C~ State: (W) (FAX) '- Qo2. '4'l-L1' ua:::() ,A...lN (H) Zip Code:'55~Ci , (4) Property location: Legal description: (5) Name of development: Number of lots: Current land use: Proposed land use: Current zoning: Proposed zoning: Anticipated project completion: ()\.)T\o+ 1) I M'\\tx{)O~ 2,cl ac-U ,1-\0"\ M,\\bvOOK- ..1'0 ~ Ony.J ~ id.eniia...Q.. (6) SUBMITTAL REQUIREMENTS: (Five copies and one reduced 81/2 inches x 11 inches) .-"'- ---- l. Final plat (F) Electronic FP Format .....--. Tree pI e5U v flti8B Q);!,d landscaping plan (TLP) ~ \Pt Street and utility plan (SUP) ~ Grading, drainage, stormwater and wetlands plan (GDSWP) Other information (01) ~ 81/2-inch x 11-inch transparency CD32:38 SUBDIVISION CODE OF THE CITY OF STILLWATER S 32-1 I hereby apply for the above consideration and declare that the information and materials submitted with this application are complete and accurate per city requirements. I understand that the application will be processed when it has been found to be complete and adequate by the community development director. Prop~rty fi. ee o:=e,C,) 'ignatu"~-e::: ~ Apphcant(s) 8Ignature(s): y ~ Date:~' PLEASE NOTE: If property fee owner is not the applicant, the applicant must provide written authorization by property fee owner in order to make application. (Ord. No. 837, 2-18-97) CD32:39 ') City Council DATE: July 23, 2009 CASE NO.: 09-21 REQUEST: Millbrook PUD Amendment related to new house plans and lot layout changes. APPLICANT: Joe Jablonski, Lermar LOCATION: South of State Highway 96 (Dellwood Road North) and approximately 2000 feet east of Manning Ave COMPREHENSIVE PLAN DISTRICT: SFLL - Single Family Large Lot and SFSL - Single Family Small Lot ZONING: TR - Traditional Residential and CR- Cottage Residential MEETING DATE: July 28, 2009 REVIEWED BY: Community Development Director PREPARED BY: Michel Pogge, City Planner ~Y1f' BACKGROUND Joe Jablonski of Lennar is requesting a PUD amendment in order to add additional house plans and to revise the lot sizes in the Millbrook Development. Five new house plans with between 2 to 4 elevations per plan are proposed to be added to the current mix of eight plans. The lot layout calls for increasing the lot size of the remaining undeveloped CR lots and decreasing some of the TR lots. The changes would result in the loss of four CR lots and the gain of two TR lots for an overall decrease of two lots in the development. SPECIFIC REQUESTS A PUD Amendment to the Millbrook PUD to permit five new single-family house plans and changes to the current lot layout and sizes. Millbrook PUD Amendment July 23, 2009 Page 2 DISCUSSION House Plans Five new house plans with between 2 to 4 elevations per plan are proposed to be added to the current mix of eight plans. Each of the new house plans contains three- car garages. A porch is proposed on the front of the homes to meet the requirement that the garage be setback six feet from the front of the house. Unlike the previously approved plans, all of these plans place the garage parallel with or forward of the main front plane of the home. This has the potential to create a garage dominate appearance on the homes. Lot Sizes and Layout The proposed revised lot layout increased the lot size of the remaining undeveloped CR lots and decreasing some of the TR lots. The changes would result in the loss of four CR lots and the gain of two TR lots for an overall decrease of two lots in the development. Originally, only two car garages were proposed to be used on the CR lots. The revised lot sizes would permit Lennar to fit three car garages on all of the remaining undeveloped lots, including the CR lots. The adjustments to the lots will require some of the trails to be slightly adjusted. In most cases, there are no issues with these changes. There is a section of trail north of White Pine Way that should be adjusted. The proposed traffic calming median on White Pine Way should be adjusted to the east to align with the new trail location between Lots 7 and 8 on the north side of White Pine Way. Additionally, the trail north of Lots 7 and 8 on the north side of White Pine Way should be adjusted to remove the 90-degree turns. The proposed adjustments to the other trail segments are acceptable. ACTION BY THE CITY PLANNING COMMISSION The City Planning Commission (CPC) held a public hearing and took action on this request at their June 8, 2009 meeting. The CPC voted 8-0 to recommend approval of the PUD amendment with the conditions listed below. One of the conditions is that the new home plans may only be used on the CR lots and not on the TR lots. ACTION BY THE STILLWATER TOWNSHIP/CITY OF STILLWATER JOINT BOARD The Stillwater Township/City of Stillwater Joint Board (Joint Board) held a public hearing and took action on this request at their July 22, 2009 meeting. The Joint Board voted 4-0 to follow the recommendation of the City Planning Commission and approve the PUD amendment with the conditions listed below. Millbrook PUD Amendment July 23, 2009 Page 3 ALTERNATIVES The City Council has the following options: 1. If the proposed PUD is found acceptable to the City Council, then the Council should approve the PUD amendment with the following minimum conditions of approval: a. The Final Plat and Final Planned Unit Development application shall be substantially similar to the plans prepared by Sathre-Bergquist, Inc., and on file in the Community Development Department as listed in Stillwater City Council Resolution Number 2006-179 except as amended by the revised concept sketch dated May 8, 2009. b. The developer shall complete a Lakeshore PUD worksheet and submit it to the Minnesota Department of Natural Resource's (DNR) Area Hydrologist prior to submitting an application for a final plat approval for the lots being revised with this amendment. If the DNR review results in substantial changes to the PUD Amendment, then the developer shall resubmit the PUD amendment or review by the City and Joint Planning Board. c. The proposed traffic calming median in White Pine Way shall align with the proposed trail between Lots 7 and 8 on the north side of White Pine Way as shown on Area B. Additionally, the trail north of lots 7 and 8 on the north side of White Pine Way as shown on Area B shall be adjusted to remove the multiple 90-degree turns. d. Conditions 3 through 14 in Stillwater City Council Resolution Number 2006-179 shall remain in effect with this PUD Amendment. e. Changes to the lots sizes are approved for Area A and C. The lot sizes for Area B shall remain unchanged. f. The new house plans shall only be used on the CR lots. 2. If the City Council finds that the proposal is not acceptable, then the Council should deny the requested PUD amendment. With a denial the City Council needs to make written findings of fact. Therefore, if the Council chooses to deny the request, the City Council should direct staff to develop written findings of fact for this case and table final action to your August 18, 2009 meeting. 3. If the City Council needs additional information to make a decision, the request could be tabled to their August 18,2009 meeting. The decision deadline for the request is September 12, 2009. RECOMMENDATION Review and take action on the request. attachments: Applicant's Letter, revised site plan, accompanying material, Resolution 2006-179, Zoning Map for Millbrook, Preliminary Plat for Millbrook. RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING A PLANNED UNIT DEVELOPMENT AMENDMENT FOR MILLBROOK CASE NO. 2009-21 WHEREAS, US Home Corporation made application for approval of a Planned Unite Development (PUD) amendment for MILLBROOK; and WHEREAS, on June 8, 2009 the Planning Commission held a public hearing and recommended approval of the PUD amendment with conditions; and WHEREAS, on July 22, 2009 the Stillwater Township/City of Stillwater Joint Board held a public hearing and approved the PUD amendment with conditions; and NOW, THEREFORE, BE IT RESOLVED, that the City Council ofthe City of Stillwater hereby approves the PUD amendment for MILLBROOK with the following conditions: 1. The Final Plat and Final Planned Unit Development application shall be substantially similar to the plans prepared by Sathre-Bergquist, Inc., and on file in the Community Development Department as listed in Stillwater City Council Resolution Number 2006-179 except as amended by the revised concept sketch dated May 8, 2009. 2. The developer shall complete a Lakeshore PUD worksheet and submit it to the Minnesota Department of Natural Resource's (DNR) Area Hydrologist prior to submitting an application for a final plat approval for the lots being revised with this amendment. If the DNR review results in substantial changes to the PUD Amendment, then the developer shall resubmit the PUD amendment or review by the City and Joint Planning Board. 3. The proposed traffic calming median in White Pine Way shall align with the proposed trail between Lots 7 and 8 on the north side of White Pine Way as shown on Area B. Additionally, the trail north of lots 7 and 8 on the north side of White Pine Way as shown on Area B shall be adjusted to remove the multiple 90-degree turns. 4. Conditions 3 through 14 in Stillwater City Council Resolution Number 2006-179 shall remain in effect with this PUD Amendment. 5. Changes to the lots sizes are approved for Area A and C. The lot sizes for Area B shall remain unchanged. 6. The new house plans shall only be used on the CR lots. Page 2 of2 Enacted by the City Council of the City of Stillwater, Minnesota this 28th day of July, 2009. CITY OF STILL WATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk May 7, 2009 City of Stillwater 216 Fourth Street North Stillwater, MN 55082 Re: Millbrook Dear Honorable Mayor and members of the Council; Clearly the market in Stillwater and elsewhere has slowed significantly. Despite the efforts of a Central marketing campaign, upgrades to our website (www.lennar.com). and adjustments to prices and product lines, sales velocities in MilIbrook remain disappointing. To combat the challenging housing market, Lennar is excited for the opportunity to propose changes in Millbrook. New House Plans The new plans are designed based upon focus groups conducted with Lennar buyers, feedback from JD Powers surveys, and market research. The presented series includes design features that meet current lifestyle needs and buyer preferences that are not addressed by the current offerings in Millbrook. The 2009 Landmark series has evolved from the general concept of the currently approved plan set. For the interior, kitchens are expanded and traditional rooms such as a formal dining area have been incorporated into a living pattern that brings the family room, eating area, and kitchen into one large flowing space. Efficiencies in floor plan design and mechanical layout allows the opportunity to offer comparable square footage at more competitive pricing without taking away from the curb appeal of the home. These homes continue turn-of-the-century architectural styling including the incorporation offront porches on all of the plans. Front porches are an important and charming part of the Millbrook neighborhood, creating not only the opportunity to add details such as stone or masonry piers, column designs and roof interest, but to foster a sense of social connection between neighbors. Carefully thought out elevations were created to de-emphasize garages which will be set back a minimum six (6) feet from the front elevation. Based on comments from the Planning Commission and staff, all of the new plans have been adjusted to meet the standards of the PUD. The new plans offer finished square footages of 1,867-2,776 sq ft plus the ability to finish the basement and will add additional interest to an already diverse streetscape. A prototype (Ramsey - Prairie) from this series was recently completed in Rosemount and has received excellent reviews from consumers. Site Plan Revisions In order to accommodate the above proposed house plans we are also including some changes to the site plan. The new plans require a slightly larger homesite. As a result the homesite widths in future phases within the CR - Cottage Residential District have increased to an average width of65'. The result ofthe change is a loss of four (4) homesites. The loss will be mitigated by reducing a section of homesite widths in the TR - Traditional Residential District from 90' minimums down to an average of 74'. The result will add two (2) homesites back to the plan, leaving the net change at a loss of two (2) homes. These changes will not necessitate deviation from the setback standards. Trail connections may move slightly but will be maintained in approximately the same locations. A plan is included with this submission that graphically demonstrates the proposed changes. Difficult economic times have changed the way families, Cities, businesses, and even our great nation makes financial decisions. To endure the demands of to day's challenging housing market, Lennar continues to evolve house plans to offer homes that are receptive to customers changing wants and needs. We feel strongly that the approval of these new plans will improve interest in Millbrook which ultimately leads to increased permit activity for the City and accelerated construction of amenities for existing residents. We appreciate your support and look foreword to continuing our partnership with the City of Stillwater in creating a successful Community. In the meantime, if you have any questions or comments feel free to contact me. Respectfully, ~ Lennar Corporation 545 Indian Mound E., Wayzata, MN 55391 · Phone: 952-473-0993 . Fax: 952-476-0194 LENNAR.COM ~ --" > CD ., i5 ;; ~ a: J: ~ W ~ en ~I- 00. Ow 0:::0 mz -'0 :::!o ~c w en - Gj 0::: OCXJIt-9.ltCzs6) 1.~.N't"YJ..vv..VM AV~H.lIlOS~1. .~NI 'l.Sln08~38-3~Hl.VS '4"\4 -.# ~..,'" ".. . - 'to \ I '1'41"...,. .......~' 'ONI 'NOI.LVl:IOdl:lOO l:lVNN31 V.LOS3NNlr.I ~3.LVMlll.LS >I00~8111~ H::>.L3>lS .Ld3::>NOO 03SIA3l:l $ ~; .. ~ . i z ~ o ~.., hU :i1 ..OaZ.... ID ffig,<~~ ~ a.o....::lilll 1i Ou~<,t:."'''' -' It >= .... .. U .!j ~:H~~~ ~~~~~8 UmI ~~ ~ ? ~ ~ ~ ~ r- i \ ~ ....", ~ i 12 2 i ! I Ii ~'t ~ 0: w z 5 a. D 5 a:: 0; Ou Ii! [:u!: ~ ~~ b~ :::l:O> [fl ~ Cl)g~~~ a::159:i!;j w '1'0<,"''' ~l:!lli"";~ a~cri~~~ ifj ~~~il:u II ~;il ~~t! ~i.g 'l~; ju~ r~;o ~~Ii .~r. . I~II I =1 ~ -, ~ rila ..- ---..,; .....~ lill! ~. r - . 1. i ~Im I .. _ '~ , l h~ ~. ,.' 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',:,' I . ~~", ~~'<, . r"".ji,'~<'iL' l' ,;'-: ., ,).'_",'.\, , .. . . 20 f'" ~~, ~~1ll'l COPYRIGHT JANUARY 2007 20 COPYRIGHT JANUARY C. A" p:.:., E.'.'; .C......... 0"'.' 'D:. A ,.", ~" , " '." " : ~'(', '" ' \. '. \ " '" QJ = o ~ ~ Springfield-A.tif Pennington-B. tif Lancaster-A.tif Lancaster-B.tif fl / - ~ - ~ n]]Eas t~IT1~J 4pl , I G 1)'}, - 4'Y ~ j..J1i1-l0t P'~ ,~I e>'~~"" 't11 I1MrJ ~ . f:;' ~ ~ . ~ jcll?t ftofoW/ L--~Nt7MA~ ~(~7 va~r>d'! "-~ 01(, 20AJB 8 l"V" ~~ to ~ -I ~ 44' - 4~' 10' ~ ~H~ Ll-4l~&lJ( r~) . ,,' ~t-'\'i~ $ 10 \ t1b<U--t ~ wt>1" ,,~ rwt>rv~ Hf\~Aq:7 ~~ hl~LX 0pt.- Architecture styles each other. Overall look, we make every feel with our homes. e effort to give the streetscape a custom e lit e Roof lines, break up streetscapes Overall massing of home Porches, limit the same porch configuration Exterior Colors two Prairie style homes will not be put next to e * @ with differing roof lines I I Although this is a minimum guideline, through panalization Lennar makes every effort to adhere to much stricter standards. Each community is pre- planned at the time that the home sites are released for sale to the public. Because of this policy most home elevations are only repeated once out of every 12 homes. The exterior color packages are also reviewed under these same guidelines. Features reviewed under monotony and panelization The minimum Monotony code requirements are that no home with the same elevation can be on either side, across the street (directly or diagonal) See drawing below. \ rr~rr J[j MONOTONY CODE MINNESOTA LENNAR@ City Code Sec. requirements. " 2 City Code Sec. 31-308 (b) (1) required a minimum of 7,500 square feet per lot. 31-52 Subd. (b) 'Slopes 25 percent or greater may not be considered in meeting the lot area size A single-family home is currently constructed on the south 1/2 of Lot 4. The Junker's are proposing to divide the property into two parcels with the south 1/2 of Lot 3 as one parcel and the south 1/2 of Lot 4 as a second parcel. The home on the south 1/2 of Lot 4 would remain. All of the subject property is zoned RB, Two Family Residential. BACKGROUND David and Bev Junker, owners of 10014th St N, are requesting a resubdivision of their property. The current parcel of land contains the south 1/2 of Lot 3 and the south 1/2 of Lot 4, Block 11 of Carli & Schulenburgs Addition to Stillwater. The property contains 15,000 square feet. Approximately 5,100 square feet of the south 1/2 of Lot 3 is on a steep slope and cannot be included in the lot areal. This leaves 9,900 square feet of lot area that is considered buildable, which is below the minimum required lot area for two lots in the RB zoning district2. City Planner ~~ PREPARED BY Michel Pogge, REVIEWERS Community Development Director ZONING RB, Two Family Residential MEETING DATE July 28, 2009 COMPREHENSIVE PLAN SFSL, Single Family Small Lot LOCATION 1001 4th St N REQUEST Resubdivison PROPERTY OWNER David and Bev Junker APPLICANT Scott Junker July 23, 2009 CASE NO 09-24 DATE City Counc r.< N N i) " - iJwater .. ,. Junker Resubdivision Page 2 of a resubdivsion recreating SPECIFIC REQUEST Mr. and Mrs. Junker have made application for approval two parcels where one now exists EVALUATION OF REQUEST RESUBDIVISION City Code Section 32-1, Subd. 4(2) refers to a process whereby a new lot is being created from already platted lots as a "resubdivision". Any time two parcels are created out of one parcel of land, the request is required to be reviewed by the Planning Commission with final approval by the City Council standards for the resubdivided The required and proposed minimum dimensional properties are summarized below. South 1/2 of South 1/2 of Lot 3 Lot 4 2,4001 7,500 7,500 7,500 50 50 50 50 1 Only the non-sloped portion of the lot can be included in the lot size per City Code See. 31-522 Subd. 1. (b) The south 1/2 of Lot 3 fails to satisfy the lot size requirements of the code due to steep slopes. If the resubdividion is approved a lot area variance for the parcel will also need to be granted. Additionally, due to the required 30-foot setback from a steep slope and the required setback from front & side property lines, only a small portion of the lot meets all setback requirements of the code. It is likely that several variances will be needed in the future to construct a home on the resubdivided parcel. The Public Works Director has noted that there are required utility hook-up fees to be paid on this property at the time a building permit is issued. Prior to the issuance of a building permit these fees must be submitted to the City Additionally, the new lot will need to pay cash-in-lieu of parkland dedication in the amount of $2,000 and make a $500 payment in lieu of constructing trails. Prior to issuance of a letter by the City approving the resubdivision and prior to filing the resolution of approval with Washington County, these fees must be submitted to the City C. Continue Continue the request for more deadline for the request is September 16, 2009. 5 4. 3 information. The decision second parcel. The Public Works Director has noted that there are utility hook-up fees to be paid for one of the new parcels of property. Prior to the issuance of a building permit these fees must be submitted to the City. That cash-in-lieu of parkland dedication in the amount of $2,000 and payment in lieu of constructing trails in the amount of $500 be paid for the new parcel. Prior to issuance of a letter by the City approving the resubdivision and prior to filing the resolution of approval with Washington County, these fees must be submitted to the City. Any new home is subject to design review by the HPC for consistency with the Neighborhood Conservation Design standards. All required variances shall be obtained by the property owner for a new home site prior to the splitting of the lot. 2. The resubdivision shall be to divide the existing parcel into the south 1/2 of Lot 3, Block 11 of Carli & Schulenburgs Addition to Stillwater as one parcel and the south 1/2 of Lot 4, Block 11 of Carli & Schulenburgs Addition to Stillwater as a 1 B. Approval. If the proposed lot resubdivision is found to be acceptable then the City Council could approve the resubdivision and lot area variance for the parcel that will make up the south 1/2 of Lot 3. If the Council chooses to approve the request, the City Council should direct staff to develop a resolution of approval and table final action to your August 18, 2009 meeting. If approved staff recommends the following conditions: A. Denial If the City Council finds that the resubdivision is not advisable, it should deny the resubdivision. With a denial the City Council needs to make written findings of fact. Therefore, if the Council chooses to deny the request, the City Council should direct staff to develop written findings of fact for this case and table final action your August 18, 2009 meeting. to * The City Council - ALTERNATIVES Junker Resubdivision Page 3 has several alternatives .. - Junker Resubdivision Page 4 ACTION BY THE PLANNING COMMISSION The City Planning Commission (CPC) reviewed the requested resubdividion at their July 13,2009 meeting. The CPC voted 7-0 to recommend that the City Council deny the resubdividion. RECOMMENDATION Staff finds the requested resubdivision fails to meet the requirements of the zoning code and therefore recommends that the City Council deny the resubdividion rquest. David and Bev Junker Scott Junker cc and Resubdivision Site Plan Application, Letter, attachments: the ravine are subject downstream Because of previous activity on to erosion, the south side are very steep. The slope and and any disturbance would create severe risks for residents Lot #3, erosion occurred on the slope which 3) The slopes and have enjoyed the usage of their property. this resubdivision, since they have gotten full enjoyment of their property, and presumably can continue to do so without the lot resubdivision. Variances are not meant for situations when no hardship can be identified (Sec. 31-208 of the City Variance Ordinance). Loss prospective profit is not an undue hardship (Sec. 31-208 sub. 1 n ravine on the soils in this of for a number of years. There is no need to approve They have done so 2 The ordinance cannot be met: buildable size. Varianc.....') ,.,r"'! ..."l Junkers have resided at the above address requirements of adequate 1 knowledge of the proposa concerns here: recently received notice 00 4th Street North that David and Bev Junker are proposing to resubdivide their land at ive directly north of the proposed resubdivision, and based on my have several substantial concerns about this will outline those Re: City of Sti City Hall 216 N. 4th Street Stillwater MN 55082 Proposed Resubdivision of Parcel at 001 4th Street North " Iwater July 9, 2009 .. Planning Commission " .... r the erosion problems such as building a home ng further erosion and the City had to repai storm sewer system. Activity the north slope of Lot #3, causi the City property to such an extent nstalling the new Aspen Street Lot #3 will significantly impact within es when on adversely ng City property mpact Additionally, - 1"'1 the ronment, this would be lost Subdivision ordinances, the preservation of envi results of allowi concern. The City's Conservation Regulations, ordinances and Building Requirements all emphasize reduction of soil erosion and deforestation. The environmenta could be severe ng n order for future building to occur resubdivision consistent with the intent of the respectfully request that the thereby protecting the integrity is not regulations. this subdivision that approving this resubdivision the conservation n summary, It is clear City's subdivision ordinances or recommend approval of the delicate envi Planning Commission not of the City's ordinances and of the ravine ronment Sincerely, 0J?Jr- pjt Jkyear, f<leighbor 01 6 3rc1 Street North Enc Case 09-24 Junker Resubdividion 1 7 Blue Line: 30' Steep Slope Setback I LI LI I__I I Feet 0510203040 1 inch = 60 feet Only buildable area on the lot (approx 400 square feet) 4 City of Stillwater, MN Community Development Department 216 North Fourth Street Stillwater, MN 55082 651-430-8820 — 651-430-8810 fax To deal with the garage encroachment there are several options the City could consider; vacation, license, or doing nothing. With a street vacation, the City would release their control over a portion of the right-of-way and allow any property interest to revert to the adjoining property owner. In general, state statute requires a street vacation to have a public benefit and not be vacated for the sole benefit of an adjacent property owner. The applicant is requesting a street vacation of the west portion of Sherburne Street along their east property line. The area is an irregular shape that is approximately 123.95 feet long by 25 feet wide. The proposed vacation contains 2,827 square feet more or less. The City would retain control over that portion of the Lake McKusick shoreline along Sherburne St N DISCUSSION Tony Mutter and Colleen Eddy, property owners of 1104 Meadowlark St, have completed a survey of their property and home. The survey shows the southeast corner of the garage encroaching 12.3 feet and the driveway encroaching 42.9 feet into the unimproved right-of-way of West Sherburne St N. Additionally, Mr. Mutter has also planted a number of pine trees in the east portion of the Sherburne right of way. The encroachments can be seen in the attached Certificate of Survey. PREPARED BY: Michel City Administer, City Attorney, Community Dev. Director; City Engineer, and the Stillwater Board of Water Commissioners Pogge, City Planner '\l\~ ~ REVIEWERS MEETING DATE July 28, 2009 ZONING RB - Two Family Residential COMPREHENSIVE PLAN DISTRICT SFSL - Single Family Small Lot LOCATION East of 1004 Meadowlark Drive REQUEST Street vacation of a portion of Sherburne Street APPLICANTS DATE Tony Mutter and Colleen Eddy July 23, 2009 CASE NO 09-31 t CITY COUNCIL N " i') or Mutter/Eddy ROW Vacation Request Page 2 Since it is hard to find a public benefit in vacating right-of-way for an encroachment the City in the past has elected to issue a municipal license in this type of situation. The license legitimizes the encroachment; however, if in the future the structure were destroyed for any reason it would be required to be moved and rebuilt off the right-of- way In If the City neither vacated nor issued a license then the property owner would be left a precarious situation. The City issued a permit for the garage addition in August of 1980 and if was completed in December of 1980. The property owner purchased the property in 2001 well after the garage was built and claims that he did not know that the garage was constructed within the right-of-way at the time of the purchase. Now that he knows an encroachment exists, it put a cloud on the title and affects the marketability of the property. The City is planning to begin construction of the McKusick Lake Trail Connection in the next few weeks. The trail construction is not affected by this vacation request. If this area is vacated the property owner could then install a fence between their home and the trail giving them some privacy EVALUATION OF REQUEST When considering if publicly owned property should be vacated there are three basic items the City considers. A. Whether the property is or is likely to be necessary or desirable for any public purpose within the reasonably foreseeable future. a The area contains no known public utilities. The vacation request shows that a drainage and utility easement would be retained by the City of Stillwater except for the portion under the garage. The proposed McKusick Lake Trail Connection would be in the east half of the Sherburne St N right-of-way and is not affected by this vacation request. b. Any term, condition, reservation, or dedication of any easement or interest in the property necessary or desirable for public purposes and permitted by law. a. If the right-of-way were to be vacated, staff would recommend that the City retain a public utility and drainage easement over the entire area, except for the portion that is under the existing garage. The street vacation has a public benefit and is not being vacated for the sole benefit of an adjacent property owner. a. There appears to be no public benefit in vacating right-of-way and the vacation would be for the sole benefit of the adjacent property owner. B c. Applicant's request, Certificate of Survey, and July 13, 2009 Planning Commission Minutes. Attachments STAFF RECOMMENDATION That the City Council review and take and action on the request. ACTION BY THE PLANNING COMMISSION The City Planning Commission (CPC) reviewed the requested street vacation at their July 13, 2009 meeting. The CPC voted 7-0 to recommend that the City Council deny the street vacation. The Planning Commission urged that the Council consider granting a license for the encroachment. 3 2. Deny the right-of-way vacation request. With a denial the City Council needs to make written findings of fact. Therefore, if the Council chooses to deny the request, the City Council should direct staff to develop written findings of fact for this case and table final action to your August 18,2009 meeting. Approve the right-of-way vacation request. If the Council chooses to approve the request, the City Council should direct staff to develop a resolution of approval and table final action to your August 18, 2009 meeting. Staff would suggest the following conditions for approval: a. A public easement for utilities and drainage shall be retained over the area being vacated except for the portion under and within three feet of the existing garage. Continue the public hearing until the August 18, 2009 City Council meeting. The 60-day decision deadline for the request is August 18,2009. 1 ALTERNATIVES The City Council has the following options FINDINGS The right-of-way that is requested to be vacated currently has no public purpose or use If a public utility and drainage easement is retained it would not be injurious to the neighboring properties and otherwise detrimental to the general public if the property were vacated. However, there appears to be no direct public benefit in vacating the right-of-way, rather the vacation appears to principally benefit the adjacent property owner. Mutter/Eddy ROW Vacation Request Page 3 ;\:~ Clients Name: Tony Mutter 1104 Meado~lark Drive Stillwater, MN 55082 Existing Parcel Description: Per Certificate of Title No. NOTES: CERTIFICA TE OF SURVEY Bearings are assumed. o Indicates 113774 iron pipe set in place. . Indicates monument found in place as noted. IIR.II Indicates recorded plat value. 11M." Indicates field measured value. 62356, Wash. Co. records. Offsets shown to existing structures are meas. to the outside bldg. wall line. unless' shown otherwise. Utilities were not located in this survey. W;; LtJ/ He C,:J,2. // Lt)T Z H-j t 5"0 .' -_._-~- III#' ~ ----r;tVAf.t-:;:;r--- -- . J,.... --'ifIJ. If'! . ~/~_/~ ~t/.f Ie Jt!. ;;fJ) ~~, \ j1 !1~Il,Al/Jj{e ~ ~ ~ \ (11(/7 5't'~'!!!!- 1/ {'tJ/'IPI7/%~';J ~ ~ ~ ~ t;;r 5r~;.I?Y !JEEJ75; ~~ tI, ~~ Vile. j?P ---::: - .'- -- ~../" ':----. \ ~ I ? ~~ I:I!.. ,I I l!.!..--/__ ~ \ ~_/_- ')'----::::;;; ~... '.t.e? ;::--- I .1 ~ / A-.gq" June 10, 2009 \ ..\ ~..<~ \ .' \ .-:;--'0 A flIt- ' ~ tJf 17'" '{if' /' f/f!. ,- 5'fI-J PM ~D' ~ \ --- --..-.\- \ ___/~ ....._ /f76'C' :" j /~ ......... .J : /' --- AI.t GR. Lt) T / \.- ~fJ/'M- /1/~) (.~p) {" j, \ "'. I If!,1/' ~\/2.::;_ J!!; ~ "c. ~.ifY ....... I \ ~I )~: ':'\ ~ ~ / ~ / ~ ,/_--- filV -r. : "'- -- ----- -----_.~.'" --;:13/7: ________ '\ ----- ---- ~ \. Hprr&,,.e ~C4"" ~ UR'7: CJ~ 7/ TLE A0. ~ ~ ~Z35"b ~ 1 , PROPOSAL "A" _ 8(/11- 1 I J~tJJt Z"Np ~ O't.J~/Pc .:9LP~, NA1LL ..c> ,..y € " (T~/? ) \.i ~ Sketch showing portions of platted Sylvan Avenue and platted Sherburne Street to be vacated. Area to be vacated is delineated by the heavy dashed line. The proposed Vacation Parcel' contains 2827 square feet, more or less. Drainage and Utility Ease- ments will be retained by th~ Ctty of Stitlw~ter~ LIJ7 / z 1\ (jD:/ flY/, ;/ I ~ ~ % 1>\ ~I :'\ k ~ ~ V) ~ ~ ~ ~ , ~ ~ ~ ~ ~~ ~ ~ ~~~ ~ ~~1.~~~ ~ t;S ") ~ .~ t~ I ~ ~'\l. ~ .. ~ ~ II ~ ~ ~ ~ ~ ~ " I ' '-1 INA /1~T.4~ " )r-~:-:e. /l"sT ~,R 4 bJ ~ t dT',Y"';'R-o .,)T~i!r. ~ :"'l \ I CTfY'l-c"f'(')~ ~ ~ \1 ~ C~NrER"'Nn ~ ~ ~":v.~M!' ,A- E. L/NE Of: ~ l\. A~."'~J /II. 5#ERPt'RIYE I\. " oriJ',..,,.,, h.//T -%...::: 50' --.- ~ /'~=Z()' I hereby certify that this survey, plan. or repon was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of ~~~ff(~..~......,.... Date... ..f..--::'r.'?.: t!!.f:....... Reg. No.. tv!. 1. 1. ~........ J " V) ~ k ~ ~I ~I ^ ~ .._____ La r..!..._____ LOTi! AG. L/NE '~ /"?E4.!J.!JtV .l4/ee , 11 :.j ~R/VE .- ~ (O'),/i /" ;;':/ I \ " fJYtflCJ7'ZI"W /Z.dO ~,- , -=----., I ..... L" r .3 LarZ ---- -Lorjm...-- /YE~Pt7W L/lRk ./JR/VE ( t/#-CJ~ENE.1)) ~ ,.,f,5 ??E5C. 0# <::ERr ~ CJF 7/TLE A0. //.e;t38 ~ Ht./,Ne O? ftf!)&,fJ. /.7v8L/C S,r: j/[.R. RE_S'. c:7F ,J N. Jh'ERdt/RNE Clry C?~ 57kLW/1rC~ O~c:M. 23~Z.3') \ .5~. L/N~ /'lC:"';PCJw LA1RK L/R/I/E ..::z.________~-=- "F#LJ. /111, IY 8f' t:I tJ 7 ' Z I ' ~ '<' I - -.., Z 7 Co '? /, .P. MCKUSICK LAKE TRAIL CONNECTION illwater ~ -, DATE: JULY 24,2009 City Council Meeting 03-10 May 6, 2003 Proclamation: Stillwater Figure SkatinQ Days - May 9 & 10 Mayor Kimble proclaimed May 9 & 10, 2003 as Stillwater Figure Skating Resolution 2003-97, directing payment of bills Approval of waiver of garbage and collection charges application 2002-01 through 2002- 03 Resolution 2003-98, Approving Personnel Polic mendments to Sections 3-3, 13-3 and 14-8; Addition of Section 14-10 Approval of transfer of municipal license fro Stillwater Yacht Club to Stillwater Marina, LLC Resolution 2003-99, reapportioning s cial assessments for Parcel No. 29.030.20.44.0034 (1417 West Pine treet) Resolution 2003-100, approval 0 003 Art Fair Agreement Approval of Temporary On-Sal iquor License for 2003 Lumbe~ack Days..., July 24-27, 2003 Resolution 2003-101, ap ving Minnesota premises permit for gambling for John's Bar, 302 South Main Street, IIwater, MN. Application for lawful mbling exempt permit for raffle on June 7, 2003 - Church of St. Michael Application for la I gambling exempt permit for raffle on May 16, 2003 - Parents for Oak Park Resolution 03-102, approval of McKusick Lake Boardwalk Improvements - Change Order No. Approvaf Central St. Croix Valley Joint Cable Communications Commission revised 2003 tlget Res ution 2003-103, approving Minnesota premises permit for gambling for the F st Lake Athletic Association at the St. Croix Music Cafe, 317 South Main Street, IIwater, MN esolution 2003-104, authorizing closing of fund Approval of request for outside merchandising - Tires Plus CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Councilmemb Consent Agenda. All in favor. PUBLIC HEARINGS flase No. SV/03-Q1. Request from Tony Mutter for a street vacation request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne Street. Community Development Director Russell reviewed the request for a street vacation request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Page 6 of 15 City Council Meeting 03-10 May 6, 2003 Lake) from Center Street to extended unimproved North Sherburne Street. He also stated that the Planning Commission recommended denial of the street vacation. He stated that a portion of the residence is on the City right-ot-way, Council member Milbrandt asked what a municipal license for the encroachment on City right-of way would mean tor the property owner. City Attorney Magnuson stated that a license provides there are vested rights to the property owner and should the right-of-way ever be improved or used by the public that the property owner would have to remove the garage from the right-of-way without compensation. He stated that right-of-ways are to be held for the benefit of all of the people and that the Supreme Court has said that a vacation should not be done for the benefit of a single property owner. Mayor Kimble opened the public hearing. Mr. David Haak, 504 Owens Street, owns four lots in the area. He provided a history of the area and stated that the lots are buildable and there is the ability to hook up to sewer, but if the street were vacated he would have no legal access to his property. He stated he is against the street vacation. He also stated that another neighbor has built a rock garden on the right-of-way of Meadowlark. He stated that there has been trees cut down without permission from the City and fill placed in the area, He stated that he estimated 30 truck loads of fill were placed between May and June of last year which is illegal and when this happened it caused storm water to come into his garden and Mr. Mutter pumped the water out of the wetland which is also illegal. Mr. Ronald Zaniewski, 1112 W. Linden, read a letter from Greg Solem, 1118 Linden stating that he was against the street vacation of both Meadowlark and Sherburne. Mr. Zaniewski stated he is opposed to both street vacations. He stated he owns three lots just below Mr. Haak's lots. He stated that he is not interested in building on this property but wants the area to be left alone. He stated that there is a sewer line in Meadowlark. He is also concerned about the dumping of the fill that caused runoff into the wetland. He felt that Mr. Mutter should pay for the land for his encroachment and it should not just be given to him. He is against the street vacation. Kenneth Kress, 403 N. Sherburne, stated that he is irritated at what was happening right under his nose. He stated that dump trucks would come at dusk and a bobcat would start. On weekends chainsaws would start up. He stated that he has contacted the DNR and they came out and looked at the situation. He stated that he is quite sure that the trees that were planted are on Sherburne Street, that seems to be a barrier for the property owner. He stated that the trees that were cut down were not cut down legally. He stated that the Browns Creek Watershed District and Minnesota Pollution Control Agency is also interested in this situation. He stated he was concerned that the fill placed in this area may be contaminated because it is unknown where it came from and Page 7 of 15 City Council Meeting 03-10 May 6, 2003 there was no erosion control. He requested careful consideration of this request and to preserve this area as a nature area. Mr. Haak stated that whoever sold Mr. Mutter the land should bare some of the responsibility tor this situation because the owner knew that his garage was on City right-of-way. He stated that his lot is large enough to remove this garage and put it somewhere else on the lot. Mr. Tim Luell, 503 North Center Street, stated he is in favor of the vacation ot Meadowlark. He stated he was for the vacation of Sherburne because his driveway enters the easement, however he could not find any license tor this driveway. He stated that he wishes that the vacation be preserved as it is and that a trail would go right in front of his property. Mr. Luell stated he asked the City for a permit and it was granted to place the rock garden on his property and right-ot-way. Mr. Tony Mutter, applicant, stated that the reason he wanted the vacation is because his driveway and a neighbor's driveway crossed Meadowlark. He stated that Meadowlark was not being maintained, it was being used as a dumpsite and they got rid of the debris. He also stated he heard that there may be plans to put a trail or road through this area. Mr. Mutter stated that in response to the filling and cutting of trees he did not know he needed permission to cut trees. He stated that the question of fill relates to where the . ravine starts and where does it end. He stated that he had deep holes, high and low and that is all he filled in. He stated that he wants the pristine and wildlife area and this is exactly why he wants Meadowlark vacated. He stated that a trail or road would devastate the area. He stated that the area filled was land, not the ravine area. Mr. Mutter presented an old McKusick Lake map that showed the original layout of the lake and the wetland. He stated that the reason he wants Sherburne vacated is because approximately 25 teet ot his garage is on the Sherburne right-of-way. He stated that if a trail goes through this area, a trail would be 17-20 teet from his garage. He stated that a trail should not be proposed in a developed area and that a trail would devalue the home because of the vandalism aspect that a trail would bring to the properties. Mr. Tom Voves, 518 Owens, stated he owns the lot that would be directly affected by the Sherburne vacation. He stated he is in favor of the vacation. His main concern would be if a possible trail would be put in this area. He stated that the proposed vacation would not affect anyone else. Mr. Ken Kress stated that a concern for a trail should not be a concern because we all live on streets where more people come by and carry possessions off. He stated that trails are not used 24 hours a day like streets are. He stated that the issue of a trail by Mr. Mutter's and Mr. Voves home would be better than a street. He stated that there are rules and regulations that have to be followed and the interested agencies are waiting to hear what actions will be taken. He stated that it is illegal to change the water Page 8 of 15 City Council Meeting 03-10 May 6, 2003 flow. He stated that he has known about the proposed trail for many years. He stated he is against giving up City land. Mayor Kimble closed the public hearing. Councilmember Rheinberger stated he is against the vacation because of need for City access and its possible future use. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to deny the street vacation request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne Street. All in favor. Case No. SV/03-Q2, Request from Tony Mutter for a street vacation request for a 200-foot portion unimoroved North Sherburne Street between McKusick Lake and extended unimoroved Meadowlark Drive. Community Development Director Russell reviewed the request for a street vacation request for a 200-foot portion unimproved North Sherburne Street between McKusick Lake and extended unimproved Meadowlark Drive. He stated that a portion of the applicant's home is built on the right-of-way. He also stated that the Planning Commission recommended denial of the street vacation, He stated that Council, should they decide to deny the request, may consider a license for the applicant to address the portion of his home that is built on the right-of-way. Mayor Kimble opened the public hearing. Mayor Kimble indicated that the comments from the previous item would be considered for this public hearing. Mayor Kimble closed the public hearing. City Attorney Magnuson stated that if a municipal license were to be issued, the property owner would have to provide a survey and legal description. Motion by Council member Rheinberger, seconded by Council member Junker to deny the street vacation request for a 200-foot portion unimproved North Sherburne Street between McKusick Lake and extended unimproved Meadowlark Drive. All in favor, Motion by Council member Milbrandt, seconded by Councilmember Rheinberger directing the City Attorney to prepare a municipal license upon receipt from the property owner of a survey and legal description for three (3) feet from the garage wall for Mr. Terry Mutter, applicant. All in favor. Page 9 of 15 . . . Case No. SV/03.Q1. A street vacation request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne Street. Tony Mutter, applicant. Mr. Mutter requested a street vacation for an unimproved area of Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne Street. Mr. Mutter stated that he has been maintaining and improving the property and the City is using it as a dump. The City Engineer stated in a letter that right of ways and easements should be preserved for various reasons. Duane Seaquist, resident of Mount Vernon Condos would like to see a trail system be put in. He is against the street vacation. Tim Luell, 503 N Center Street was concerned about access to his land if it was not vacated. David Haak, 504 Owens Street, owns four lots in the area. His lots are build able and there is the ability to hook up to sewer. If the street were vacated he would not have access to his land. He is against the street vacation. Mr. Haak also stated that City dumped concrete and asphalt on the site not people in the neighborhood. Tom Voves, 518 Owens Street inquired about the trolley land on the other side of J.C. fields. Ronald Zaniewski, 1112 W. Linden, this subject has been heard three times since he has lived there. He would like the land left the way it is. Does not want the street vacated. He would like the land to stay green space but a trail is debatable. Kenneth Kress, 403 N. Sherburne Street, felt that the land is good for wild life and should be left as is. He is against the street vacation. Christopher Waterman, 420 Owens Street, wants the land to stay the way it is and is against the street vacation. Nancy Brown, former owner of 1104 Meadowlark, inquired if the City would hold public hearing on trail. Community Director Russell informed ~s. Brown that there are no requirements to hold public hearing, but that public input has been requested. CITY OF STILLWATER 3 . . ,f . PLANNING COMMISSION APRIL 14, 2003 Commissioner Wald stated that once the right of way is given up you never get it back. Motion by Commissioner Gag, seconded by Council Representative Junker to deny SV/03-01 the street vacation of the unimproved portion of Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne. Motion passed unanimously. Case No. SV/03-02. A street vacation request for a 200 foot portion unimproved North Sherburne Street between McKusick Lake and extended unimproved Meadowlark Drive. ;Tony Mutter, applicant. Mr. Mutter requested a street vacation for an unimproved portion of North Sherburne Street. Part of his home was built on the right of way. The City Engineer stated in a letter that right of ways and easements should be preserved for various reasons. He did suggest that a portion of the right of way be vacated where the home encroaches. Commissioner Wald stated again that if the right of way were given up you'd never get it back. Community Development Director Russell stated that the city could grant a license for the portion of right of way that the addition was built on. Kenneth Kress, 403 N. Sherburne Street, said give Mr. Mutter the land he needs to conform, but do not vacate the street. David Haak, 504 Owens Street is opposed to vacation but not opposed to the City selling the required right of way to the owner where the addition was built on right of way. . Motion by Commissioner Turnquist, seconded by Commissioner Wald to deny SV/03-02 the street vacation request for a 200-foot portion unimproved North Sherburne Street between McKusick Lake and extended unimproved Meadowlark Drive. Motion passed unanimously. ~ Case No. VI03-28. A variance to the front a ulre , 10'6" requested) for the construction Ion to existing residence located at 308 North 3rd Str. B, Duplex Residential District. Jim and Lee Thorn CITY OF STILLWATER 4 Judith G. Gulden 218 N. Martha Street Stillwater, Minnesota 55082 July 9, 2009 Dear Members of the Stillwater Planning Commission, I am writing to encourage you to grant the request of Colleen and Tony Mutter for vacation of 25 feet of Sherburne Street. I believe this action will be for the public good, benefit the lake environment and add to the positive experience of walking the trail as well. The Mutters have demonstrated to be community builders and stewards of the lake and its habitat and make this request with thoughtful considerations. This request seems reasonable and necessary. I would be happy to meet or discuss this issue with you at your convenience. I can be reached by calling 651-245-8040, my cell or at horne, 439-8368. o::~ ()~ J lIth- ~~llden Resident, Stillwater, MN GOO/GOOd wd9l:VO GOOG G Inr XlJj Michel Pogge From: Sent: To: Subject: Diane Ward Thursday, July 09, 2009 11 :09 AM Michel Pogge FW: Public Input Form (form) has been filled out on your site. -----Original Message----- From: Please Do Not Click Reply [mailto:support@govoffice.com] Sent: Thursday, July 09, 2009 8:37 AM To: Diane Ward Subject: Public Input Form (form) has been filled out on your site. Your Site has received new information through an online form. Online Form: Public Input Form Site URL: stillwater.govoffice.com ------------------------------------------------- Subject: Lake McKusick First Name: Mary Last Name: Maw Address: 14450 Upper 56th St. Ct. No. Oak Park Heights, MN Zip Code: 55082 Email: mamaw.811~netzero.comormmaw~hopeadoptionservices.org Comments: Mary Maw 14450 Upper 56th St. Ct. No. Oak Park Heights, MN 55082 651-439-2164 July 8, 2009 Stillwater City Council Planning Commission To the Stillwater Planning Commission: I am writing in support of Tony Mutter and Colleen Eddy who live at 1104 Meadowlark Drive in Stillwater. The family is requesting vacation of a 25 foot parcel of Sherburne Street so they can build a fence and buffer to help make the re-routing of McKusick Trail more comfortable and safe for all parties. The family has worked very hard to preserve McKusick Lake and keep it environmentally safe and friendly. They have worked with friends, neighbors and involved the children of the neighborhood as well to build a place for loons to nest and keep them coming back year after year to the lake. It was a wonderful neighborhood project, but more importantly, it provided life long learning for the children involved about our environment, supporting your community and family. Colleen sits on the Friends of Stillwater Parks Board and is truly committed to the greater good of the area. 1 We all know 95% of the users of the re-routed trail will be good and considerate people. But we cannot ignore the fact of the 5% who are not. The 5% are the reason for the need to build the fence and create the buffer. It protects the loons, the beautiful and hard work the families have done to create a natural setting around the lake and of course the family homes that sit close to the trail and are "at risk." I am asking that you approve the vacation of the 25 foot parcel of Sherburne Street so a fence and buffer can be built. The city needs to be respectful of the people who live along the trail. I'm asking the Stillwater Planning Commission to show the families affected the same support they have shown Lake McKusick by working so hard to preserve it's natural beauty. Since I will be out of town Monday for the council meeting, I would like this letter added to the Planning Commission's packet in support of the Mutter/Eddy family as well as all of the families affected by the re-routing of the trail. Thank you, Mary Maw Do Not Click Reply - This e-mail has been generated from an online form. 2 Michel Pogge From: Sent: To: Cc: Michel Pogge Monday, July 13, 2009 2:41 PM Scott A. Spisak Bill Turnblad; Daniel Kalmon; David Middleton; John Malsam; Michael Dahlquist; Mike Kocon; Suzanne Block; jcwolden@pro-ns.net RE: Vacation Request for Sherburne Street 2003-05-06 (City Council).pdf; 2003-04-14 (PC).pdf; License Example.pdf; License Example2.pdf Subject: Attachments: Scott- First I am also forwarding your e-mail with responses to the other Commissioners for their benefit. I have answered the questions you posed below in your original e-mail. My comments are in red. In response to Mr. Christenson's questions: 1. The portion of Sherburne that Mr. Mutter is requesting to be vacated is east of the trail alignment. There will be no issue with constructing or maintaining the trail if the street is vacated as requested by Mr. Mutter. 2. In 2003 a similar street vacation request was considered by the Planning Commission and City Council. At that time the City Council denied the vacation request; however, they stated they would grant a license once an accurate survey was completed and submitted to the City. I cannot answer why Mr. Mutter did not complete a survey since it was before my time. When discussions started on the trail project this spring, Mr. Mutter proceeded with obtaining a survey and made his request you see before you now. Mr. Mutter has the right to reapply and have his case reconsidered after one year which he has done. 3. I have attached copies of the meeting minutes Mr. Christenson referenced. Dave's commends were made based on state statue and case law. Ultimately the question to vacate a portion of the right-of-way is a policy question for the Commission and Council to make. I hope all ofthis helps. If you have any questions or concerns please let me know. Thank you, Mike Michel J. Pogge, AICP City Planner City of Stillwater, M N 216 North Fourth Street Stillwater, MN 55082 651-430-8822 Fax 651-430-8810 Website: http://www.cLstillwater.mn.us/ e-mail: mpogge@ci.stillwater.mn.us From: Scott A. Spisak [mailto:sspisak@mac.com] Sent: Friday, July 10, 2009 11:24 PM To: Michel pogge; Bill Turnblad Subject: Fwd: Vacation Request for Sherburne Street 1 Gentlemen, See below the e-mail that the members of the Commission received tonight. I have some questions about this application. When was the application submitted, it is not dated? The application was received June 19, 2009. Who are Tom and Maureen Voves on the application and what is their relationship to it? They are not mentioned in the staff report. Tom and Maureen Voves are next door neighbors. They are listed on the application; however, they are not receiving any land as part of this vacation request. Thus they were not mentioned in the staff report. How and when did city staff first become aware of the encroachment? The City learned of the encroachment shortly before the original vacation request in 2003. Mr. Mutter purchased the property sometime around 2001. He claims that he had no knowledge of the encroachment and I have not information to the contrary. The City issued a permit for the garage that encroaches into the right-of-way in August of 1980. No survey for this addition is in the address file. Has the city agreed to compensate the applicant in any way for the removal of his driveway due to the adjacent trail construction? No. This is an encroachment into City right-of-way. The City does not pay for the removal or relocation of items placed in City right-of-way. Are the allegations in the e-mail about the April and May 2003 Commission and Council meetings accurate? I would like to see copies of those minutes. Did the applicant in fact, previously apply for the same vacation? I have attached the minutes for your information. This is a smaller area then what was requested in 2003. If so are there any restrictions on applying for the same vacation by the same party more than once? A party can resubmit the same request after one year per City Code section 31-204 Subd. 9. I would like to know more details about the license process. What is the history of them? Are there other examples in the City? How do they affect subsequent sales of the licensed property? The City has done a number of licenses over the years. License run with the land (i.e. when a home it sold the new owner gets all of the rights conveyed by the license) and typically run until the improvement are destroyed. Once the improvements are destroyed then the owner is typically required to relocate the structure onto their own property. Even with a license the marketability of the property could be effected. Additionally, in some licenses the City has required the improvements to be removed after a six month notice. Licenses are granted by the City Council. I would also like some more detail on state statutes regarding vacation. Your report states that "in general..." vacations have to have a public purpose. Are there any permitted exceptions? 2 For street vacations the City of Stillwater, as a home rule City of the third class, is governed by state statute 440,135. In addition vacations are governed by a number of court cases in Minnesota. Talking with City Attorney Dave Magnuson this morning the public benefit requirement stems from case law rather than state statues. The term "in generallf when speaking about case law is appropriate. To be more accurate the sentence should have read: "In general, state statute and case law requires a street vacation to have a public benefit and not be vacated for the sole benefit of an adjacent property owner. " A street vacation is a policy decision for the Commission and ultimately for the Council. Public benefit can be a very broad term and is a there are several factors that could be considered. One public benefit could be as simply getting the land back on the tax rolls all the way to some tangible and concrete benefit such as road and utilities improvements. Thank you. Scott Scott A. Spisak 1326 2nd Avenue South Stillwater, MN 55082 H 651.430.1953 C 651.214.5728 sspisak(aimacspm Begin forwarded message: From: Gmail <dec415@gmail.com> Date: July 10, 2009 9:41 :28 PM CDT To: theblocks@usfamily.net, dkalmon@mwmo.org, icwolden@pro-ns.net, michael.s.dahlquist@usace.army.mil, sspisak@mac,com, mikekocon@)ilOI.90111, QJ?MdQl?ton@CBBufnet.COm, l$mq[~gm ~y~tIJQQc.c_~Jl'}, mag @ ci.stjllwat~r. mn. u~ Subject: Vacation Request for Sherburne Street On Monday night you will be hearing a request from Tony Mutter, Colleen Eddy, Tom and Maureen Voves to vacate a portion of unimproved Sherburne Street Case No. 09-31. I felt I needed to inform you of some history of this area. At the May 15,2009 City Council meeting the council unanimously approved a continuation of a trail loop around McKusick Lake. The trail is to be installed on the City right of way on the unimproved Meadowlark Drive and Sherburne Street. At the City Council meeting on July 7, 2009 they approved the lowest bid to have the trail installed. The area of Sherburne Street that they are asking to be vacated is the same portion that the new trail is to be installed on. So why is this proposal going before the Planning Commission and how you could possibly vacate it ? Tony Mutter has asked to have this same area vacated before and was turned down by the Planning Commission and the City Council. I ask that you reference the April 14, 2003 Planning Commission minutes pages 3 and 4 and the May 6,2003 City Council meeting minutes pages 6 through 9. Please read what the Planning Commission and the City Council had to say on this issue then, particularly Mr. Magnuson's comments at the City Council meeting stating that "right of ways are to be held for the benefit of all of the people and that the Supreme Court has said that a vacation should not be done for the benefit of a single property owner". At the same council meeting Mr. Mutter was told he could apply for a municipal license for the encroachment on the City right of way for his garage. He chose not to do that. I ask you to please take this into consideration when making your decision and to deny this request. 3 Thank you, Doug & Mary Christenson 415 North Center Street 439-9403 4 City Council Meeting 03-10 May 6, 2003 Proclamation: Stillwater Fiaure Skating Days - May 9 & 10 Mayor Kimble proclaimed May 9 & 10, 2003 as Stillwater Figure Skating Days. CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Council member Junker to approve the Consent Agenda. All in favor. Resolution 2003-97, directing payment of bills Approval of waiver of garbage and collection charges for application 2002-01 through 2002- 03 Resolution 2003-98, Approving Personnel Policy Amendments to Sections 3-3, 13-3 and 14-8; Addition of Section 14-10 Approval of transfer of municipal license from Stillwater Yacht Club to Stillwater Marina, LLC Resolution 2003-99, reapportioning special assessments for Parcel No. 29.030,20.44.0034 (1417 West Pine Street) Resolution 2003-100, approval of 2003 Art Fair Agreement Approval of Temporary On-Sale Liquor License for 2003 Lumberjack Days - July 24-27, 2003 Resolution 2003-101, approving Minnesota premises permit for gambling for John's Bar, 302 South Main Street, Stillwater, MN. Application for lawful gambling exempt permit for raffle on June 7, 2003 - Church of S1. Michael Application for lawful gambling exempt permit for raffle on May 16, 2003 - Parents for Oak Park Resolution 2003-102, approval of McKusick Lake Boardwalk Improvements - Change Order No. 1 Approval of Central S1. Croix Valley Joint Cable Communications Commission revised 2003 budget Resolution 2003-103, approving Minnesota premises permit for gambling for the Forest Lake Athletic Association at the S1. Croix Music Cafe, 317 South Main Street, Stillwater, MN Resolution 2003-104, authorizing closing of fund Approval of request for outside merchandising - Tires Plus PUBLIC HEARINGS Case No. SV/03-o1. Request from Tony Mutter for a street vacation request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne Street. Community Development Director Russell reviewed the request for a street vacation . request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Page 6 of 15 ~" ') City Council DATE: July 23, 2009 CASE NO.: 2009-30 APPLICANT: Shannon Bambery, BWBR Architects PROPERTY OWNER: Lakeview Hospital REQUEST: Special Use Permit for Roof Top Utilities and a Generator LOCATION: 927 W. Churchill St. PUBLIC HEARINGS: REPORT AUTHOR: July 9, 2009 - Planning Commission July 28, 2009 - City Council Bill Turnblad, Community Development Director 'PT: BACKGROUND Last year Lakeview Hospital requested the City to approve a multiple-phase campus expansion plan. The hospital board decided not to proceed with that plan and withdrew their request. Instead of the expansion plan, the board is proceeding with a remodeling plan. The remodeling project includes adding an operating room. The operating room requires the support of a supplemental emergency generator, additional air handling equipment and another condenser. The new air handling equipment and condenser are proposed to be located on the rooftop of the hospital, and the supplemental generator would be located next to the existing main generator. SPECIFIC REQUEST Approval of a Special Use Permit to allow the installation of: I) a supplemental electrical generator [16' x 10' by 1 0' high] behind the existing main emergency generator; 2) a rooftop air handler [38.5' x 11.25' x 10' high] next to the existing mechanical penthouse on the hospital's north central roof area; and 3) a condenser [12.5' x 6.5' x 7.25' high] also next to the existing mechanical penthouse on the hospital's north central roof area. ]I Lakeview Hospital Page 2 of 2 COMMENTS · The supplemental generator location is well screened by trees, shrubs and other existing vegetation. · The rooftop equipment is not proposed to be screened. It is possible to screen the equipment with mounted louvers, but the screening may draw more visual attention to the equipment than leaving it unscreened. Moreover, given the location of the new equipment immediately next to the much larger mass ofthe existing mechanical penthouse, the visual impact ofthe new equipment is greatly reduced. This will be especially true if the equipment is painted the same color as the brick of the mechanical penthouse. · Since the condenser for the new operating room is smaller and newer than the condenser on the tallest part of the hospital, it will be considerably quieter. None the less, the applicant should provide more information on the noise level of this equipment, and how it may impact surrounding residential properties. ALTERNATIVES The City Council has the following options available: 1. Approve the Special Use Permit with the condition that the rooftop equipment must be painted the same color as the background brick colors. 2. Deny the Special Use Permit. A denial requires findings of fact in support of the action. 3. Table the request for more information on the condenser noise levels. PLANNING COMMISSION RECOMMENDATION The Planning Commission unanimously recommended approval of the Special Use Permit with two conditions: 1) the rooftop equipment must be painted the same color as the background brick colors; and 2) the applicant shall present the City Council with additional information on the noise level of the proposed new rooftop equipment. cc: Shannon Bambery, BWBR Architects attachments: Resolution Location Map Plan and elevation graphics (7 pages) RESOLUTION NO. 2009- RESOLUTION APPROVING A SPECIAL USE PERMIT TO ADD A SUPPLEMENTAL ELECETRIAL GENERATOR AND NEW ROOFTOP EQUIPMENT FOR LAKEVIEW HOSPITAL AT 927 WEST CHURCHILL CASE NO. 2009-30 WHEREAS, Lakeview Health Systems requested approval of a Special Use Permit to add a supplemental electrical generator and new rooftop equipment to Lakeview Hospital, located at 927 W Churchill; and WHEREAS, the property upon which Lakeview Hospital is located is zoned both RA, Single Family Residential and RB, Two Family Residential; and WHEREAS, hospitals are allowed by Special Use Permit in both the RA and the RB zoning districts, as are additions to hospitals; and WHEREAS, City Code Chapter 31, Section 31-207 establishes a process for reviewing requests for specially permitted uses; and WHEREAS, according to the established process, the Planning Commission held a public hearing on July 13, 2009 to discuss the request, during which time no public testimony was offered, and the Planning Commission made a unanimous recommendation that the City Council approve the Special Use Permit; and WHEREAS, on July 28, 2009 the City Council held a public hearing to consider the Special Use Permit request and found it to be consistent with the City's Comprehensive Plan and compatible with its surrounding neighborhood. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves a Special Use Permit for the supplemental electrical generator and the new rooftop equipment for Lakeview Hospital, with the following conditions: 1. The improvements shall be installed in substantial conformance with the following plans on file with the Community Development Department: . Proposed Surgery HV AC Upgrades (site plan) dated 6/19/09 . Bird's Eye View from Southeast dated 6/19/09 2. The rooftop equipment must be painted the same color as the background brick colors. Lakeview Hospital Page 2 of2 Enacted by the City Council of the City of Stillwater, Minnesota this 28th day of July, 2009. CITY OF STILL WATER Ken Harycki, Mayor ATTEST: Diane F. Ward, Clerk '" ,.. 'i water Future Land Use Map Hospital SUP Case No. 09-30 r H H f--LJ~ f- \. I I .1 l I I t I I I I II1I I I I l:~ ~I I, \:" I __. WEST - OLIVE STREET <1> "'"' ~ w":~~,, '-J I ~ \ ~~~!tfEj~^,ll,t ~"I ~ I:,."" I lli ' WEST OAK STREET ~ = ~w~~ I ~;- ~ iU~m"\--= ti ti. ';-~- L-- ti=--- ~== ~ '8 Z l W S ~. ~~ ffi ~ ~ I I g IF ~ if. ~ ii' T T" C-~l'R~r=oiofTrTm~l"~~P=Rz~~ WEST WILLA~ gtjjstiJjSLttJills ~Ltjgi1\\\\ I ,rif~pFf[,,-,tffi3 Effi' 21-lg, s-=" "~! ;rfi:~~ I><)~ Eta . r-" e--- c-- _- \\l\l L~!1fn I flam [F1:~; :~ 1 t=T : mLmtii lJJWlDtiiLJI] 15, I ~! I '" I ~ ~ ~ WEST g'CHURCHILL STRl!ET I WEST W CHURCHILL STREE ~ I II tiE@j:trE:tEm~LC~ :~~ - "I ~. ~ I cr i-- 5 I--- (jt"L W '" ex: f--f-- 01-- I ffi ~ <( V) \.- > ::; I, f-- r"'o""~' ST II W WESTI A~DERSON S~EET f-- f-- ~ I--- Iii--- ~ 5 I 5 f-- l- 1--5 I~ 5l '" I l- I--- 5l1-- Hospital "'I I I--- .... ___I--- Location CommunIty Devefopment Df'partmE'nt ~~ I~ R>-T I-^~ I~ - "- It! ~ CO ,}. '" (if I \C .. "\.. , - f-- \ f-- I -1 ;-1-- W W g:1--- '" - ~ ~- W > w- ~ 8 CO ~, 'I~ , .' ;'t..~:,~' 'rj " \ 'lJf:{&~, 1- L_ - _ - :*jf~i ,; IW~- J= ~f--Ol z . r~ _ 0 ' b:~. ,~~. ~- :> o '" ","m '. -N""O; ,. ~ \~~',~,,\l'J1' -::. :t. <1>' '" 1J, ~\ ET I WEST HANCOCK STREET '1';- f= lJJ~ ex: ;- "''-- 2030 Future Land Use Map Classes D Low Density Residential D Low/Medium Density Residential _ Medium Density Residential lIfiI High Density Residential D Neighborhood Commercial D Commercial _ Downtown Mixed Use , III] Research & Development Park D Industrial D Institutional D Park, Rec. or Open Space _ Marina D Road R-O-W D Surface Water 1^^^^^1 Wetland / ~ ~ ~\\ ~ :r: (:11 :; ::J ~~ ~:r: < ~ .c 0) i: .. c: o ~ :s ,,~ ~ E e 0 0.0 0. a:: <1:- ~ca - (,) en ,- ~ c: o ca ,- .c: > (,) e CI) c..~ o *" .c 0) i: ~ o I o "'" ~>< 10 ... ~I 00 .... "'" f! ~>< Q)o c: ~I (1)co CJ"'" . . ~ Q) -I ... ; o -I E~ e (,) '>- CI) - Q C?o - 0 'I'"' ~ a:: . . +' ca c: o 'en c ca 0- X- W CI) n; t 1:-1 o ... N CI) 't: 3: o 0 :1:-1 CI) "g... I 0 -";" ~~O ::) a:: ~ 9 ~~ :""40 CI) ~I ::> - "'" :J: ~ "'" ~ ca =>< CI) :J: '9 ~ ,~ Q) ~ lIIIiiI. (W) en . .c 0) i: 't) o o It) .. 10 i 'i > (1) -I - ~ I ~ I >< ... = CI) co en _I c: co CI) >< " :: c: <9 o - o~ () ~ 0)0l 00 00 C\JC\J oi<.o ~ T"" al 2:- C ell ::J ::J J C "0 ell al--; (f)....... 'S: 0 ala a: . ~ C\J C\J "-: co o o C\J ....... 1Il .. U GI .. :c e cc IX III ~ III . . ~\ ~ ':11 ~ (:11 :; ~ ~~ ~~ <1: ~ ... c Q) E Q. .- :s C' w CJ ~ ~ It) 0l0l 00 00 C\JN aim ..-- ..- c o ,- ... ~ ~ " ~ e Q. ~ >- 'ii) :s o .~ a. . CD ~ c C1J ~ ~ J C '0 C1J .~ :::: >0 r!Eq ~N N cx:i o o N ...... III .. u .! :i: ~ cc rz: m ~ m .- en <( w :::I: .- :J o en :E o a: u. 3: w > w > w en o a: co . ~..._~// ' ",r ~_""'"" LAKEVIEW HEALTH Existing roof edge = 18'-8" above main floor Existing Mech Penthouse: Roof edge = 28'-8" . 6 9,2009) 6,2009 (Revised June 22.00 / January BWBR Architects / 2008 STREET LEVEL VIEW FROM EVERETT STREET . ~ h__~q _ ".r ~~., LAKEVIEW HEALTH Existing roof edge = 18'-8" above main floor · Air Handler Unit (RTU): Top of equipment = 26' Overall Length = 38'-8" 7 (Revised June 19, 2009) 22,00 / January 16, 2009 BWBR Architects / 2008 STREET LEVEL VIEW FROM EVERETT STREET ,I' ! MlNNFS01A "'~" ~ City Council DATE: July 23, 2009 CASE NO.: 09-32 APPLICANT: City of Stillwater REQUEST: Amendment to Zoning Ordinance PUBLIC HEARING:July 13, 2009 - Planning Commission July 28, 2009 - City Council REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Concern over the potential height of cell towers and wind turbines generated a discussion by the City Council on the height of structures in the City. The discussion occurred over the course of several months and resulted in direction from the Council for the Planning Commission to consider an amendment to the height variance review process. SPECIFIC DIRECTION The City Council requested the Planning Commission to hold a public hearing and discuss the following zoning code amendment language: The City Council shall be the final City authority for deciding upon any request for a height variance that would be more than 10% greater than the allowed height. The Planning Commission shall hold a public hearing on such height variance request and make a recommendation to the City Council on whether the variance meets the findings required in Chapter 31, Section 31-208 (d). The Planning Commission held a public hearing at their July 13, 2009 meeting. No public testimony was offered. PLANNING COMMISSION RECOMMENDATION After considerable discussion the Planning Commission recommended unanimously that a change in the review process for height variances is not necessary. The rationale for the recommendation was that the status quo has worked effectively for many years, and that if the height of specific kinds of structures is a concern, there are other avenues for the Council to review those cases if desired. 'lo.. Case 09-32 July 23,2009 \, ALTERNATIVES The City Council has several alternatives. A. Approval of First Reading If the attached draft ordinance is found acceptable to the City Council, it could approval its first reading. B. Denial of First Reading If the City Council finds the attached draft to be unacceptable, it could recommend denial of its first reading C. Table First Reading If the City Council wished, it could table the matter for more information. attachment: Draft Ordinance Legislative Version I I Case 09-32 July 23,2009 ORDINANCE NO. AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY REVISING THE GENERAL PROCEDURES FOR HEIGHT VARIANCE REQUESTS THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: 1. Amend. City Code Chapter 31, Section 31-208 is amended by adding the following: (h) Height variances. The City Council shall be the final City authority for deciding upon any request for a height variance that would be more than 10% greater than the height allowed in this Chapter. The Planning Commission shall hold a public hearing on such height variance request and shall make a recommendation to the City Council on whether the requested variance meets the findings required in Section 31-208 (d). 2. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this _ day of ,2009. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk '\., Case 09-32 July 23,2009 , Sec. 31-208. Variance. Variances shall require the following: (a) Purpose. The purpose of a variance is to allow variation from the strict application of the terms of this chapter where, by reason of the exceptional narrowness, shallowness or unusual shape of a specific piece of property or by reason of exceptional size, shape, topographic conditions or the extraordinary condition of the property; or because of the use or development of lands immediately adjoining the property, the literal enforcement of the requirements of this chapter would involve practical difficulties or would cause undue hardship. (b) General provisions. In no case may a variance be granted to permit a use or a density other than a use or density permitted in the district. Nonconforming uses of neighboring lands, structures or buildings in the same district or other districts may not be considered grounds for issuance of a variance. (c) Procedure. A public hearing must be held by the planning commission. (d) Findings required. A variance may be granted only when all of the following conditions are found: (1) A hardship peculiar to the property, not created by any act of the owner, exists. Personal, family or financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. (2) A variance is necessary for the preservation and enjoyment of substantial property rights; and, if granted, would not constitute a special privilege not enjoyed by neighbors. (3) The authorizing of the variance will not be of substantial detriment to adjacent property and will not materially impair the purpose and intent of this chapter or the public interest nor adversely affect the comprehensive plan. (e) Recurrent conditions. A variance may not be authorized if the community development director finds that the condition of the property or the intended use of the property for which the variance is sought is so general or recurrent in nature that a general regulation for the condition is required. (f) Precedents. A previous variance must not be considered to have set a precedent for the granting of further variances. Each case must be considered only on its merits. --'~" ') Memo Community Development Department To: From: City Council Michel Pogge, City Planner~~~ Friday, July 24, 2009 Planning Case 09-04: Amendment to the Liberty Village PUD for Architectural Review & Design Guidelines Date: Re: Message: The applicant has requested that this item be tabled to your September I, 2009 meeting. Since this was published as a public hearing, the Council should open the public hearing and table it to their September I, 2009 meeting. From the desk of... Michel Pogge, AICP . City Planner . City of Stillwater . 216 N. 4th Street . Stillwater, MN 55082 651.430-8822 . Fax: 651.430-8810 'email: mpogge@ci.stillwater.mn.us MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineerd'R>( DATE: July 23,2009 RE: 2009 Sidewalk Rehabilitation Project Project 2009-05 DISCUSSION: Bids for the 2009 Sidewalk Rehabilitation Project were opened on Thursday, July 23rd, 2009. The City received two bids with the low bid of$28,120.00 submitted by Curb Masters, Inc. (See attached resolution). The engineer's estimate for this project was $32,600.00. RECOMMENDATION I recommend that the City accept the bids submitted for the 2009 Sidewalk Rehabilitation Project, Project 2009-05 and award the contract to Curb Masters, Inc with a low bid of $28,120.00. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2009- ACCEPTING BID AND AWARDING CONTRACT FOR 2009 SIDEWALK REHABILITATION PROJECT (PROJECT 2009-05). ACCEPTING BID AND AWARDING CONTRACT FOR 2009 SIDEWALK REHABILITATION PROJECT (Project 2009-05) WHEREAS, pursuant to an advertisement for bids for the 2009 Sidewalk Rehabilitation Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Curb Masters, Inc., Stillwater, Minnesota $28,120.00 Bailey Construction, Stillwater, Minnesota $30,875.00 ENGINEER'S ESTIMATE $32,600.00 and WHEREAS, it appears that Curb Masters, Inc. of Stillwater, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Curb Masters, Inc. of Stillwater, Minnesota in the name of the City of Stillwater for the rehabilitation of sidewalks according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 28th day of July 2009 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ~ Summary of Proceedings Washington County Board of Commissioners July 21, 2009 ~~ .' ./ Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Peterson presided. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Hegberg - reported on the Hugo City Council meeting where they discussed 4- H funding, and what buildings should and should not be used for emergency situations; the Counties Transit Improvement Board met and reviewed proposed projects; the Rush Line Corridor met and discussed bus services from Forest Lake to St. Paul which will probably be delayed until December and they discussed improvements that are being planned for the transit center at Maplewood Mall; the Community Action Partnership (CAP) of Ramsey and Washington Counties met and discussed extra funds for Head Start; the Minnesota Counties Insurance Trust will meet to discuss rates for CAP's throughout the State because their premiums have not been adequate to cover their losses; and he will not be at next week's Board meeting he will be attending the National Association of Counties Conference; Commissioner Pulkrabek - reported that he will also be attending the National Association of Counties Conference and will not be at next week's Board meeting; Commissioner Weik - reported she attended the Parks and Open Space Commission which recommended support to funding the request of the City of Woodbury to acquire land through Land and Water Legacy funds with the stipulation that appraisals are received from the City of Woodbury and Washington County; and she attended the vigil in Stillwater for the fallen soldiers and expressed her condolences to all the families; Commissioner Kriesel- reported that many county citizens have expressed their support for the families of the soldiers who were recently killed by writing notes which were delivered to the families; Commissioner Peterson - reported she talked with Met Council Executive Director Peter Bell about the Hastings Park-n-Ride not being approved for funding; she informed him that with the Hastings and Lafayette Bridges being repaired and other road projects in the area starting soon it would be a perfect opportunity to encourage people to use public transportation. Community Corrections Approval to apply for Byrne Grant funds to address domestic violence, drug use by offenders, and juvenile probation services through the Minnesota Office of Justice Programs, Minnesota Department of Public Safety. Community Services Approval of the following actions: Contract with Twin City Medical Transportation, Inc., North Star Transit Corp., and People Responding in Social Ministry to provide transportation to individuals receiving home and community based services through Medical Assistance Waivers; Contract with Community Thread (d/b/a Community Volunteer Service and Senior Center) to provide transportation services; ~ ..... Subgrantee agreement with Washington County Housing and Redevelopment Authority to acquire and rehabilitate up to 38 units of foreclosed upon homes in the Cities of Cottage Grove and Oakdale; Subgrantee agreement with Washington County Housing and Redevelopment Authority to use $196,392 in Community Development Block Grant Recovery funds to complete repairs of three HRA Buildings; Plan of cooperation with the Sheriff s Office to investigate possible fraud of public assistance programs; and, the Fraud Prevention Investigation Plan and grant agreement with the Minnesota Department of Human Services. General Administration Approval of the following actions: - A moment of silence was held for the members of the 34th Red Bull Infantry Division who were killed this past week in Basra, Iraq; June 30, 2009 Board meeting minutes; State Department of Veteran's Affairs announced the availability and opening of the grant application cycle for enhancement of services for veterans through the Veterans Service Office; Joint meeting with the Dakota County Board of Commissioners to be held following today's meeting at the Spring Lake Park Reserve in Hastings at noon; Board correspondence was received and placed on file; Workshop held for preliminary discussion of the 2010 budget. Public Health and Environment Agreement with the State of Minnesota Department of Agriculture for the continuation of the Minnesota Waste Pesticide Collection Program. Public Works Approval of the following actions: Work Order 18 for the CSAH 13 road construction project contract with CS McCrossan Construction; Resolution No. 2009-074, bid award for turn lane construction project on CSAH 12 in the City of Grant to Dresel Contracting, Inc.; Award contract to 3M Company to perform intersection pavement marking services; Executive Session held for an attorney-client closed session to discuss the appeal options from the jury verdict to the compensation and damages for TMT Land V -reconstruction of CSAH 13. Sheriff's Office Approval of the following actions: Application for Byrne Grant funds for the following positions: Office Support II personnel; licensed Civil Deputy and Office Support II personnel; and licensed Apprehension Deputy (Sgt.) and an Analyst; Sheriff Hutton reported that former Bailiff, Bob Peterson, passed away last Friday. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. ",'\ Summary of Proceedings Washington County Board of Commissioners July 7, 2009 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; and Myra Peterson, District 4. Commissioner Lisa Weik, District 5, absent. Board Chair Peterson presided. Accountin2 and Finance Approval to complete and execute a Trust Agreement, an Administrative Account Agreement, and a Contract Information form necessary to establish investment and trust relationships to manage the Other Post Employee Benefit funds as approved by Board Resolution No. 2008-156. Commissioner Reports - Comments -Questions The Commissioners reported on the following items: Commissioner Hegberg - reported that the Forest Lake 4th of July parade went well and that he has a Housing and Redevelopment Authority Board this afternoon and a Minnesota Counties Insurance Trust meeting on Thursday and Friday; Commissioner Pulkrabek - will be attending the 1-94 Corridor Commission meeting on July 9 and he will be having lunch that day with Senator Saltzman; Commissioner Kriesel - reported that John Winslow, Assistant Veteran's Services Officer, passed away; reported that Doug Johnson's, Public Works Department, son Ben graduates from the United States Army Green Berets school this week; and reported that the Minnesota High Speed Rail Commission met last week and established a preliminary budget of$25,000 to hire a consultant. Community Corrections Approval of Resolution No. 2009-071, juvenile accountability block grant. Community Services Approval to authorize the receipt of $150 to the Veteran's Services Division for the Emergency Assistance fund from the Kramer-Berg American Legion Post #507 Auxiliary, Willernie. General Administration Approval of the following actions: June 23,2009 Board meeting minutes; Presentation on Twin Cities Compass, an initiative that gives measurable information and shows trends over time in the Twiri Cities region; Reminder of a joint meeting with Dakota County Commissioners to be held on July 21 at noon in the Hastings area; Board correspondence was received and placed on file; Board workshop held to discuss the use of American Recovery and Reinvestment Act of 2009 funding. ". Public Health and Environment Approval of comments to the City of Lake St. Croix Beach regarding their Local Water Management Plan and approve comments letter to be signed by the Board Chair. Property Records and Taxpaver Services Joint powers agreement with School District 833, South Washington County Schools, to provide election administration services. Public Works Approval of the following actions: Change Order #14 for the CSAH 13 road construction project contract with CS McCrossan Construction in Woodbury; Contract with Fluid Interiors LLC to perform technical services for modular furniture and authorize execution of the contract; Use Transportation and Parks fund balance to replace Public Works tandem axle truck unit #580 for a cost not to exceed $200,000; Change Order #2 to contract with Five Star Welding & Fabricating, Inc. in the credit amount of $100,000. Sheriff's Office Approval of the following actions: Communications System Subscriber Agreement with the City of Cottage Grove; Accept a Highway Enforcement of Aggressive Traffic (HEAT) grant from the Commissioner of Public Safety, State Patrol Division in the amount of $7,315; Agreement with Project Lifesaver International to assist the Sheriffs Office in locating missing vulnerable children and adults. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. , . Summary of Proceedings Washington County Board of Commissioners July 14,2009 Present were Commissioners Dennis C. Hegberg, District 1; Gary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Commissioner Bill Pulkrabek, District 2, absent. Board Chair Peterson presided. Accountine: and Finance Presentation of the 2008 Comprehensive Annual Financial Report (CAFR); and a Certificate of Achievement for Excellence in Financing Reporting from the Government Finance Officers Association for the 2007 CAFR. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: - Commissioner Weik - reported she participated in the Forest Lake 4th of July parade; she will be taping County Insight this afternoon; she will tour the court's facility this afternoon, and she will also attend the Parks and Open Space Commission and tour on Thursday; Commissioner Kriesel - reported he attended the 1-94 Corridor Commission and the next meeting will be discussing the commission's mission statement and goals; Commissioner Hegberg - reported on the Housing and Redevelopment Authority Board meeting which discussed the 2010 budget; attended the Community Action Partnership with Ramsey and Washington Counties which discussed updating their policies; and the Minnesota Counties Insurance Trust met and discussed personnel and health insurance issues; Commissioner Peterson - reported she received an e-mail from a citizen indicating that there was a support group for persons with Lime's disease; and she reported that Senator Al Franken's staffwill be holding meetings on July 22 at the Stillwater City Hall from 10:00 to 12:00 and at the Woodbury City Hall from 2:30 to 4:30. Community Corrections Approval of Resolution No. 2009-072, proclaiming July 19-25,2009 probation and parole officer week. Community Services Approval of the following actions: Accept grant funds from the Department of Human Services to fund additional respite care for families of children with a serious emotional disturbance; , 2009-2010 contracts with Five Star Alternative Nursing, to provide home and community based services for persons on medical assistance waivers; Board workshop held to discuss waiver transportation. General Administration Approval of the following actions: Resolution No. 2009-073, define use of the American Recovery and Reinvestment Act of2009 funding opportunities in Washington County; Joint meeting with the Dakota County Board of Commissioners to be held on July 21, noon, at the Schaar's Bluff Gathering Center in Hastings; Board correspondence was received and placed on file. Public Health and Environment Board workshop held to discuss the Statewide Health Improvement Program. Public Works Approval ofthe following actions: Comments on the City of Lake Elmo, Lake St. Croix Beach, and Landfall draft comprehensive plans; Board workshop held for an update on the July 15 Counties Transit Improvement Board meeting agenda items. Ret!:ional Railroad Authoritv Approval of the following actions: Regional Railroad Authority meeting minutes from June 9, 2009; Resolution No. RRA-2009-005, authorization to grant a permanent and temporary easement to the City of Hugo for roadway purposes along State Trunk Highway 61 in the City of Hugo. Sheriffs Office Approval of the following actions: Accept a donation from Residential Mortgage Group on behalf of Eric Granquist ofMahtomedi, in the amount of $1 00; Contract with Andrew Corporation for expansion of the in-building antenna system in the Courts addition for an 800 MHz radio system and cellular phone coverage. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.