Loading...
HomeMy WebLinkAbout2009-06-16 CC Packetatet iNE EtNTN FIAEE OF MINMEi NiA REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES — Possible approval of the June 2, 2009 regular and recess PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Counc the meeting agenda. The Council may take action or reply at the time o staff regarding investigation of the concerns expressed. Out of rest) limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief Grant Information 3. City Clerk 2. Fire Chief 4. Community Dev. Director CONSENT AGENDA (Roll Call) 1. Resolution 2009 -88, directing pay 2. Resolution 2009 -89, approval of 3. Resolution 2009 -90, approve Works PUBLIC HEARINGS - Out of or less. REVISED AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street June 16, 2009 7:00 P.M. hic`F`' are not a part of ay give direction to attendance. please 5. Cit 7. Finance Director Update air of steps ttorney 8. City Administrator 95 Cooperative Construction Agreement with Mn /DOT ments for T1 lines to Washington County & Public in attendance. please limit your comments to 10 minutes 1. This is the dat q n.� es fqr a p blic hearing requested by the United States Postal Service to explain USPS intent, an er •I do , and receive comments and suggestions. Please note: No decision concernin' kern made at this meeting. Notice was published in the Stillwater Gazette on June 4 2. This the date e for a public hearing to consider the 2009 Mill and Overlay project. Notices wer ail ;e to affected property owners and published in the Stillwater Gazette on June 5 & 12, 2009 Res •n — RII Call). SS 1 ° `on Vern Stefan 2. - ider amendment to the Heirloom Homes contract with Don Empson (Resolution -Roll Call) 3. Pos `•le first reading of Ordinance 1008, an ordinance amending the City Code by changing commission regulations which relates to term limits for Parking, Planning, Heritage Preservation, Human Rights and Downtown Parking Commissions (Ordinance — Roll Call) 4. Possible approval of resolution changing Downtown Parking Commission regulations which relates to term limits. (Resolution — Roll) 5. Possible second reading of Ordinance 1009, an ordinance amending Article 21 -13 of the City Code by adding §21 -13, Subd. 6 which relates to ordinance adoption procedures (Ordinance — Roll Call) NEW BUSINESS 1. Discussion garage encroachment on Sherburne Street 2. St. Croix Boat & Packet Information - Number of Boats /Permit 3. Possible accepting of feasibility report and call for hearing for 2009 Sidewalk project (Resolution -Roll Call) 4. Possible appointments to Special Event Task Force 5. Possible approval of Summer Tuesdays Special Event 6. Possible appointments to Traffic Safety Committee (Resolution — Roll Call) 7. Possible appointment to Library Board (Resolution — Roll Call) 8. Discussion on benchmarks PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT to Executive Session for Employment Re All items listed under the consent agenda are consi • ered to outin y the City Council and will be enacted by one motion. There will be no separate d ion a items unless a Council Member or citizen so requests, in which event, the items will be r ` s oy • the consent agenda and considered separately. 2 Memorandum Date: June 16, 2009 To: Mayor and City Council Members Cc: City Administrator Larry Hansen, City Clerk Diane Ward From: Chief John Gannaway Subject: Byrne Grant For fiscal year 2009 the Stillwater Police Department was eligible for $11,700 in Byrne Grant (part of the Stimulus Package) funding. This is a stand -alone grant that does not have any matching fund component. As part of the application process, the Police Department has to present the overview of the grant and what the Police Department will use the grant towards. I apologize for the short notice, but I received an email from the Byrne Grant personnel on Sunday, June 14, that notified us that we needed a formal resolution from the governing board of the City. I have mentioned to most of you that we are working on a Downtown Security Camera System. This will be a wireless system that will also combine anticipated security cameras that will be needed for the Parking Ramp. The Downtown Parking Commission has agreed to fund a substantial part of the project, but has directed me to find other funding sources. While I am not yet prepared to provide you with a comprehensive presentation of the Camera System (we are still working on technical details, funding, etc...), I can report to you that one of the more expensive aspects of the system will be the server ($20,000- 30,000, depending on how much storage we elect use with the system. I am requesting that you pass a resolution approving the Police Department to apply for the Byrne Grant in the amount of $11,700 and that the funding will be used to assist in the financing of a server for the proposed Downtown Security Camera System. Period Budgeting MONTHLY FINANCIAL REPORT JANUARYTHRU MAY 2009 What is Period Budgeting? Allocation of budget appropriations into smaller periods within a single budget cycle Used 5 year trend analysis 25% 107,187 Revenues: Franchise Fees Average Collection Level Budget Allocation Buidling Permits Average Collection Level Building Permits Expenditures: Seal Coating Average Collection Level Budget Allocation Auditing Average Collection Level Budget Allocation Revenues: Franchise Fees Average Collection Level Budget Allocation Buidling Permits Average Collection Level Building Permits Expenditures: Seal Coating Average Collection Level Budget Allocation Auditing Average Collection Level Budget Allocation Annual Apprpriation 100% 430,000 O% 0% 25% O 0 106,347 100% 123,000 100% 32,000 1 2 Jan Feb 3 Mar 100% 8% 4% 7% 6% 14% 10% 275,000 22,307 11,422 18,953 17,152 39,399 27,907 0% 0% 0% 0% O 0 0 7 8 Jul Aug 4 Apr 0% O% 1% 14% O 0 458 4,475 9 Sep 0% 0% 25% 0% O 0 108,18 0 9% 8% 9% 7% 5 May 0% 0% O 0 1% O 671 236 49% 21% 27% 51% 0% 0% 25,536 33,740 62,817 0 0 25% 0% 8% 0% 0% 8,085 0 2,501 0 6 Jun 0% 3% 15,587 894 10 11 12 Oct Nov Dec 0% 25% O ' 08,28 5% .13% 25,386 21,838 25,175 19,260 13,935 32,266 0% 0 0% O 0 General Ledger Monthly Financial Report User: SharonH P ', .1. :1'1ri :ll'J3 •14 "Period 01 - 05 `cal Year 2009 - 2009 Account Number Description 100 GENERAL FUND Revenue 0000 100 -0000 -3010 -0100 Current Property Taxes 100 -0000- 3010 -0120 Gravel Tax 100 -0000- 3010 -0200 P.1.L.O.T. 100 - 0000 -3010 -0300 100 -0000- 3010 -0400 100 -0000- 3020 -0100 Delinquent Property Taxes TAXES 100 - 0000 - 3110 -0101 Cigarette License 100 -0000- 3110 -0102 Contractor License 100-0000- 3110 -0105 Liquor License 100 - 0000 - 3110 -0110 State License Check 100 - 0000 - 3110 -0199 Misc License (Business) 100 -0000- 3120 -0100 Bicycle License 100- 0000 - 3120 -0103 Dog License 100- 0000 -3120 -0199 Misc License (Non - Business) 100- 0000 - 3140 -0100 Building Permits 100- 0000 - 3140 -0101 Heating/Mechanical Permits 100 -0000- 3140 -0102 Plumbing Permits 100- 0000 - 3140 -0199 Miscellaneous Permits LICENSES AND PERMITS 100-0000 -3210 -0100 Special Assess - Current 100 -0000- 3220 -0100 Special Assess - Delinquent 100 - 0000 -3220 -0200 Special Assess- Delinq Garbage 100 -0000- 3230 -0100 Special Assess- Prepay SPECIAL ASSESSMENTS 100- 0000 - 3310 -0105 SAFR Grant 100 -0000- 3310 -0110 Miscellaneous Federal Grants 100 -0000 - 3320- 0100Local Government Aid 100- 0000 -3320 -0115 Market Value Homestead Credit 100-0000-3320-0120 Pera State Aid 100 -0000- 3320 -0130 Low Income Housing Aid 100 -0000- 3320 -0140 State Grant 100- 0000 -3320 -0200 Police Overtime 100 -0000- 3320 -0210 Police State Aid 100 -0000- 3320 -0220 Police Training Aid 100- 0000 -3320 -0230 Fire State Aid 100 -0000- 3320 -0300 MSA Street Maintenance 100 -0000- 3330 -0100 Miscellaneous County Grants 100 -0000- 3330 -0300 County Aid- Street Maintenance 100 -0000- 3340- 02001SD 834 Juvenile Officer INTERGOVERNMENTAL itIwati T H E B I R T H P L A C E OF M I N N E S O T A 2009 20 Budget TD Budge 6,813,230.00 0.00 25,000.00 50,000.00 7,318,230.00 5,750.00 20,000.00 80,855.00 3,000.00 5,000.00 20.00 3,500.00 0.00 275,000.00 35,000.00 35,000.00 30,000.00 493,125.00 2,500.00 0.00 3,500.00 0.00 6,000.00 0.00 2,000.00 223,589.00 0.00 15,874.00 0.00 0.00 0.00 155,000.00 8,500.00 140,000.00 125,000.00 0.00 3,500.00 34,000.00 707,463.00 0.00 0.00 0.00 0.00 0.00 0.00 11,576.00 8,277.35 3,298.65 0.00 0.00 0.00 117,923.00 115,199.49 2,723.51 147.00 250.00 - 103.00 9,499.00 4,587.85 4,911.15 1,926.00 827.75 1,098.25 1,097.00 1,061.36 35.64 784.00 100.00 684.00 6.00 2.00 4.00 2,436.00 2,207.00 229.00 0.00 0.00 0.00 109,233.00 63,527.35 45,705.65 20,015.00 5,759.39 14,255.61 12,098.00 5,200.46 6,897.54 17,001.00 10,430.93 6,570.07 174,242.00 93,954.09 80,287.91 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 302.00 2,596.45 - 2,294.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 720.00 - 720.00 62,500.00 66,392.00 - 3,892.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 62,802.00 69,708.45 - 6,906.45 Variances Account Number Description 100 GENERAL FUND Revenue Total Expense Total 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 11,005,121.00 11,005,121.00 0.00 - 3,323,864.00 -3,049,122.12 -274,741.88 669,742.00 613,61238 56,129.82 3,993,606.00 3,662,73430 330,871.70 Revenues Permits Refunds and Reimbursements ExDenditures Personnel Capital BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $1,565,157.53 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 16th day of June 2009. ATTEST: Diane F. Ward, City Clerk RESOLUTION 2009 -88 DIRECTING THE PAYMENT OF BILLS Ken Harycki, Mayor LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2009 -88 3M Ace Hardware Action Rental, Inc. Adolfson & Peterson Construction Advanced Sportswear Ancom Communication, Inc. Aramark Uniform Services Armor Security Inc. Aspen Mills AT &T BCA /Training & Development Braun Intertec Buberl Black Dirt, Inc. Carquest Auto Parts Central Landscaping Inc. ChloeNoel Skate & Sportswear City of St. Paul Clark Luann Cole Papers Construction Materials, Inc. CPMI Cummins NPower, LLC Dept. of Employment and Economic Development Frank Madden & Associates Fury Dodge Chrysler Grainger Hartland Fuel Products, LLC I/O Solutions, Inc. J.H. Larson Electric Johnson Controls L.T.G.Power League of MN Cities Insurance Trust Lehmoine Chyrisse MCFOA Mehus Tim Menards Mercury Technologies of MN, Inc. Metropolitan Council Miller Excavating, Inc. MN Pollution Control Agency Monde Salon Needels Supply, Inc. North Star Towing Office Depot Sign Supplies Hardware Concrete Trailer Rental Stillwater Parking Ramp Adult Hockey League Jerseys Desktop Mic 800 mhz order Uniforms,Mops & Mats Monitoring Service 207 Nelson St. E. Uniforms Telephone Police Mgmt Principles & Practices Stillwater Parking Ramp Black dirt for boulevard stump removal Friction Ready Caliper Watering Skate Jackets & Pants for Resale Motorcycle Training - KOPEL Cleaning At Public Works Janitorial Supplies Equipment Repair Supplies Stillwater Parking Ramp Equipment Repair Supplies Unemployment Benefits Labor Relations Services Vehicle Repairs Door Closer Aluminum Unleaded Score Testing for New Firefighter. Staples Tennis Courts Time Clock Equipment Repair Charges Echo Trimmers and Trimmer Head 2nd Installment Municipality CMC 30376 Dare Training School Membership Pioneer Park Deposit Refund Plugs, Ratchet Tiedowns Fluorescent Lamp Recycling Wastewater Charge July 2009 2008 Street Improvement 2 Registrations for Collection System Op Teddy Bear Park Deposit Refund Mop Buckets with Casters Tow For Forfeiture Vehicle Office Supplies 1,813.00 103.81 276.90 579,662.45 1,418.00 156.20 782.22 249.05 820.32 90.25 180.00 14,298.25 306.72 9.49 247.50 68.80 775.00 1,057.50 59.59 192.05 3,008.37 29.99 1,708.35 34.50 1,306.26 178.95 2,659.05 292.00 134.74 1,703.55 585.27 52,660.00 165.98 35.00 100.00 502.19 351.78 110,865.59 239,056.17 560.00 100.00 55.05 292.88 52.00 EXHIBIT " A" TO RESOLUTION #2009 -88 Page 2 OnSite Sanitation Pioneer Press Plant Health Associates Pogge Michel Probuild R & R Specialties, Inc. Reed Business Information Rike Angela RiverTown Newspaper Group Rose Floral Ruffridge Johnson Equip. Co. Service on a Shoestring Karen Richtman dba Sprint PCS St. Croix Boat & Packet Co. Stewart Penny Stillwater & Oak Park Heights CVB Stillwater Equipment Co Stillwater Medical Group Streichers Stripe A Lot Sun Newspapers SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. Templin Robert Toll Gas & Welding Supply Tower Asphalt Inc. Trenchless Solutions Tri -State Pump & Controls, Inc. UPS Valley Trophy Inc. Wal Mart Community Washington County Washington County Information Technology Dept. Washington County License Center Washington County Property Records Washington County Sheriffs Office Watson Company, Inc. The Xcel Energy Outdoor Lighting LIBRARY Baker & Taylor Baker & Taylor 2 BWI Collins Electric Ramsey Grove Park Subscription 5/6/09 - 5/5/10 Professional Service 5/1 -31/09 Web Hosting Services Marathon Expenses Ice Paint 2009 Seal Coating Pioneer Park Deposit Refund Publication Bedding Plants Equipment Repair Supplies Professional Services Cell Phone Management Fee Pioneer Park Deposit Refund 1st Qtr Lodging Tax Due to CVB Mark IV Digital PBT without Memory Drug Test Uniforms City Crosswalk Striping Publications Monica Belle Isle Asphalt Reimburse 1/2 Work Boots Acetylene 2009 Street Improvement Sewer TV Inspection Equipment Repair Supplies Freight to Aries Industries Plaque Engraved Supplies 2009 Assessing Service Fee Marathon Maps Licenses Administrative & Maintenance Fees TIF 3 Dock Installs for Chargers Concession Supplies Conversion City Owned to Xcel Owned Ligh Library Materials Library Materials Children's Books Technology Support 1,085.76 50.44 1,104.00 47.88 831.21 522.92 184.50 100.00 45.50 171.08 81.26 6,811.19 85.82 29,910.00 100.00 18,835.80 996.31 639.00 172.43 1,520.00 427.68 26,897.44 2,235.38 20.62 30.60 226,066.31 918.75 96.49 26.92 105.22 45.81 88,150.14 97.00 36.50 16,921.00 8,756.22 163.27 5,000.00 3,480.84 68.02 54.24 178.00 EXHIBIT " A" TO RESOLUTION #2009 -88 Page 3 G & K Services Johnson, Alec T. Linner Electric Minnesota Dept of Labor & Industry National Geographic Publications Office of Enterprise Technology Peterson, Andrew D. Quill Rosenthal Cleaning Co. Stillwater Public Library Van Paper Washington County Library WaterWorks Irrigation Xcel Young, Peter ADDENDUM Ace Hardware Air Down There Scuba Emergency Medical Products Hartland Fuel Hawk Labeling Systems LMC Ins. Trust Magnuson Law Firm Municipal Code Corp. Office of Enterprise Technology Qwest Springbrook National User Group Washington County Historical Society Xcel Adopted by the City Council this 16th Day of June, 2009 Rug & Towel Service Event Preparation Building Repair Elevator Permits Adult Non Fiction Books Telphone Event Preparation Supplies Cleaning Services Postage Janitorial Supplies Software License Maintenance Contract Utilities Event Preparation Supplies Repair Material Scuba Equipment Nitirile Gloves Fuel Labels Workers Compensation 3rd Install Professional Services Annual Code on Internet May 2009 Usage Telephone Membership Go Capital Outlay Bond Principal & Int. Electricity,Gas 200.94 85.26 2,470.50 200.00 15.90 304.24 85.26 252.99 410.00 5.54 420.31 139.20 125.00 3,719.01 28.42 141.18 44.70 114.54 1,464.48 306.94 44,799.00 6,064.33 400.00 140.83 60.09 50.00 20, 600.00 20,432.55 TOTAL 1,565,157.53 MEMORANDUM To: Mayor and Council From: Rose Holman, MIS Specialist Date: June 16, 2009 Subject: Qwest Agreements Please approve the renewal of two existing Ti lines: T1 — City Hall to Washington County = $282.00/mth expires 7/26/2009 T1 — City Hall to Public Works = $256.60/mth expires 6/23/2009 Renewal for one year. APPROVAL OF QWEST AGREEMENTS FOR T1 LINES TO WASHINGTON COUNTY & PUBLIC WORKS BE IT RESOLVED by the City Council of Stillwater, MN that the Interstate Private Line Transport Services Pricing Plan Acknowledge with Qwest Corporation, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk sign said agreement. Adopted by the Stillwater City Council this 16th day of June, 2009 ATTEST: Diane F. Ward, City Clerk RESOLUTION 2009 -90 Ken Harycki, Mayor QWEST NETWORK SERVICE AGREEMENT QWEST DS1 SERVICE Intrastate Agreement Number: MN57863 Billing Number: This Qwest Corporation Intrastate DS1 Service Agreement ( "Agreement ") is between City of Stillwater ( "Customer") and Qwest Corporation, ("Qwest ") and is effective on the date Qwest signs it ( "Effective Date "). Qwest will provide, and Customer will purchase, Qwest Intrastate DS1 Service provided under this Agreement ( "Service "). Any Qwest tariff, price list, price schedule, administrative guideline, catalog, and other rate and term schedules (hereinafter, whether individually or together, "Tariff') applicable to the Service is incorporated into the Agreement by reference and made a part of the Agreement. The Service will be govemed by: (a) the Tariff applicable to the Service; and (b) to the extent a comparable Tariff term or condition does not apply to the Service, the terms and conditions set forth in this Agreement. Qwest reserves the right to amend, change, withdraw, or file additional Tariffs in its sole discretion, with such updated Tariffs effective upon posting or upon fulfillment of any necessary regulatory requirements. 1. Description of Service. 1.1 Qwest will provide Service up to the Standard Network Interface ( "SNI ") at Customer's premises. The SNI is that location where Qwest's protected network facilities end and Customer's inside wiring or network begins. 1.2 Service provides for the two -way transmission of 1.544 Megabits per second ( "Mbit/s ") on a point -to -point basis only. Service may be provisioned on copper, fiber, or other suitable facilities, at Qwest's discretion, and it may be used for the transmission of voice, data, and /or video signals. Service is available between: (a) two customer - designated premises; (b) a customer - designated premises and a Qwest serving wire center; or (c) Qwest serving wire centers. When Service is requested between two Qwest serving wire centers, Central Office Multiplexers ( "COMs ") must also be ordered for each serving wire center of the DS1 circuit, and Private Line Transport service must be ordered to connect each COM to the Customer's premises. 1.3 Customer understands and agrees that Qwest supplies Service as an intrastate, intraLATA telecommunications service, as defined by State and /or Federal Communications Commission ( "F.C.C. ") regulations, which are incorporated herein by this reference. It is Customer's responsibility to ensure that Customer uses Service as an intrastate, intraLATA telecommunications service consistent with such regulations. F.C.C. regulations permit interstate usage of Service if such usage does not exceed 10% of the total usage. If Customer should use this Service for any other purpose, or if interstate usage exceeds 10 %, it is Customer's responsibility to immediately notify Qwest of such use and to place an order for appropriate service. Qwest will bill, and Customer will promptly pay, appropriate monthly recurring charges, for such use of and changes to Customer's telecommunications service including, but not limited to all applicable Qwest Access Tariff F.C.C. No. 1 interstate access charges or intrastate Tariff access charges. 2. Term. 2.1 This Agreement will commence on the date on which Qwest signs it, following Customer's execution of this Agreement ( "Effective Date "), and it expires 12(twelve) months from the date Service is available to Customer, as evidenced by Qwest records ( "Initial Term "). After the expiration of the Initial Term, this Agreement will continue automatically on a month -to -month basis unless a party notifies the other party in writing of its desire not to renew this Agreement at least 60 calendar days, and no more than 120 calendar days, prior to the end of the Initial Term. After the Initial Term, either party may terminate this Agreement upon 30 calendar days prior written notice. The Initial Term and any month -to -month period thereafter will be collectively referred to as the "Term." 2.2 After the Initial Term, Customer will pay for Service at Qwest's then - current rates. Qwest will inform Customer of its then - current rates for Service upon written request. 3. Service Ordered. 3.1 Customer orders and Qwest will supply Service as follows. 1 No. of Circuits Address of Circuit Location 1 1 15015 N 62" Street, Stillwater, MN Address of Circuit Location 2 216 N 4"' Street, Stillwater, MN 3.2 Qwest will notify Customer of the date Service ordered is available to Customer under this Agreement. In the event Customer is unable or unwilling to accept service at such time, the subject Service will be held available for Customer for a period not to exceed 30 business days from such date ( "Grace Period "). If after this Grace Period, Customer still has not accepted Service Qwest may, at its sole discretion, after consultation with Customer either: (a) commence with regular monthly billing for the subject Service; or (b) cancel the subject Service. If Customer cancels an order for Service prior to the date Service is available for use or is unable to accept the Service during the Grace Period and Qwest cancels the Service at the end of the Grace Period, the Tariff cancellation charges may apply. 4. Payment. Customer must pay Qwest all charges by the payment due date on the invoice. Any amount not paid when due will be subject to a late charge as specified by the Tariff, or if there is no such late charge specified in the Tariff, the amount due will be subject to late interest at the lesser 1 %% per month or the highest rate permitted by applicable law. Customer must also pay Qwest any applicable federal, state, and local taxes, surcharges, and other similar charges ( "Taxes ") assessed in connection with Customer's Service. Qwest may reasonably modify the payment terms or require other assurance of payment based on Customer's payment Page 1 Copyright © Qwest. All Rights Reserved. CONFIDENTIAL v1.060909 QWEST NETWORK SERVICE AGREEMENT QWEST DS1 SERVICE Intrastate history or a material and adverse change in Customer's financial condition. Customer will pay those charges listed below. The charges for Services under this Agreement, including any and all discounts to which Customer may be entitled, will be offered and charged to Customer independently from, and regardless of, Customer's purchase of any customer premises equipment or enhanced services from Qwest. Total Monthly Recurring Charge ( "MRC "): $282.00 Total Nonrecurring Charge ( "NRC "): $00.00 5. Changes to Service. Pursuant to the applicable Tariff, if any, Customer may move the physical location of all or part of the Service to another location within the same Qwest intrastate, intraLATA serving area, including within a building or among buildings. Customer will pay all of the then - current installation and other charges for any such move. If the move is within the same building or between buildings located on the same premises, such as between buildings in an office park, an amendment is not required. If the move is between buildings not on the same premises, an amendment to this agreement is required. The Agreement's existing Term and Minimum Service Period will not change as a result of a move. 6. Termination. 6.1 Either party may terminate Service and /or this Agreement in accordance with the applicable Tariff or for Cause. "Cause" means the failure of a party to perform a material obligation under this Agreement, which failure is not remedied: (a) for payment defaults by Customer, within five days of separate written notice from Qwest of such default (unless a different notice period is specified in the Tariff); or (b) for any other material breach, within 30 days of written notice (unless a different notice period is specified in the Tariff or this Agreement). Customer will remain liable for charges accrued but unpaid as of the termination date. Prior to the conclusion of the Term, if Service and /or this Agreement is terminated either by Qwest for Cause or by Customer for any reason other than Cause, then Customer will also be liable for a termination charge "Termination Charge" of: (a) If during the first 12 months of Service ( "Minimum Service Period "), Customer will pay all accrued and unpaid charges for Service provided through the effective date of such termination plus a Termination Charge of 100% of the MRCs for the terminated Service (or any fraction thereof), multiplied by the number of months, or portion thereof, remaining in the Minimum Service Period, plus 40% of the MRCs for the terminc.;ed Service (or any fraction thereof), multiplied by the number of months after the Minimum Service Period remaining in the Initial TLrin. (b) If after the Minimum Sei iice Period, Customer will pay for all accrued and unpaid charges for Services provided through the effective date of such terminaticn plus a Termination Charge of 40% of the MRCs for the terminated Service (or any fraction thereof), multiplied by the number of months, or portion thereof, remaining in the Initial Term. 6.2 A Termination Charge wi be waived when all of the following conditions are met: (a) Customer discontinues Service and signs a new service agreement(s) for o.ly other Qwest- provided service(s); (b) the new service agreement(s) have a total value equal to or greater than 115% of the reii,,.,ning prorated value of the existing agreement(s) (excluding any special construction charges, applicable nonrecurring charge, or previously billed but unpaid recurring and /or nonrecurring charges); (c) Customer places the orders to discontinue Service and establish new service at the same time; and (d) a new minimum service period goes into effect when the new service agreement tei;n begins. The waiver does not apply to changes between regulated and unregulated or enhanced products and services. 6.3 Qwest may: (a) immediately suspend all or any part of the Service; and /or (b) terminate this Agreement (effective after the applicable notice period): (i) fc.r Cause (as defined herein); or (ii) upon written notice if Customer becomes or is declared insolvent or bankrupt or is the subject of any ; roceedings related to its liquidation, insolvency or for the appointment of a receiver or similar officer for it. 7. Interruptions to Service. Tariff specifies the credit allowance due Customer, if any, for interruptions to Service which are not caused by Customer. In the absence of a Tariff, the provisions of Qwest's F.C.C.1 Access Service Tariff will apply with respect to any credit allowance due Customer for interruptions to Service. 8. Disclaimer Of Warran':as. QWEST DISCLAIMS ALL EXPRESS OR IMPLIED WARRANTIES, INCLUDING WITHOUT LIMITATION, WARRANTIES C ,- TITLE, NONINFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NO ADVICE OR INFORMAT:, N GIVEN BY QWEST, ITS AFFILIATES, AGENTS, OR CONTRACTORS OR THEIR RESPECTIVE EMPLOYEES WILL CREATE ANY WARRANTY. CUSTOMER ASSUMES TOTAL RESPONSIBILITY FOR USE OF THE SERVICE. 9. Limitation of Liability. NEITHER PARTY, ITS AFFILIATES OR CONTRACTORS WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, RELIANCE, PUNITIVE OR CONSEQUENTIAL DAMAGES OR FOR ANY LOST PROFITS OR REVENUES OR LOST DATA OR COSTS OF COVER RELATING TO THE SERVICES OR THIS AGREEMENT, REGARDLESS OF THE LEGAL THEORY UNDER WHICH SUCH LIABILITY IS ASSERTED. CUSTOMER'S EXCLUSIVE REMEDIES FOR ANY AND ALL CLAIMS RELATED TO THE SERVICE ', :ILL BE LIMITED TO: (A) THOSE REMEDIES SET FORTH IN THE INTERRUPTIONS TO SERVICE SECTION; OR (B) IF SUCH SECTION DOES NOT APPLY, THE TOTAL MRCS PAID, OR PAYABLE, BY CUSTOMER TO QWEST FOR SERVICE IN THE MONTH IMMEDIATELY PRECEDING THE OCCURRENCE OF THE EVENT GIVING RISE TO THE CLAIM. This limitation of liability will not apply to a party's indemnification obligations or Customer's payment obligation for charges under this Agreement (e.g., Service charges, Taxes, interest, and termination or cancellation charges). Page 2 Copyright © Qwest. All Rights Reserved. CONFIDENTIAL v1.060909 QWEST NETWORK SERVICE AGREEMENT QWEST DS1 SERVICE Intrastate 10. Personal Injury, Death, and Property Damage. Each party will be responsible for the actual, physical damages it directly causes to the other party in the course of its performance under the Agreement, limited to damages resulting from personal injury or death to a party's employees and Toss or damage to a party's personal tangible property arising from the negligent acts or omissions of the liable party; PROVIDED, HOWEVER, THAT NEITHER PARTY, ITS AFFILIATES, AGENTS, OR CONTRACTORS WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, RELIANCE, PUNITIVE, OR CONSEQUENTIAL DAMAGES OR FOR ANY LOST PROFITS OR REVENUES OR LOST DATA OR COSTS OF COVER. 11. Indemnification. Customer will defend and indemnify Qwest, its Affiliates, agents, and contractors against all third party claims, liabilities, costs, and expenses, including reasonable attomeys' fees, arising from or related to the use, modification, or resale of the Service by Customer or End Users. "End Users" means Customer's members, end users, customers, or any other third parties who use or access the Service or the Qwest network via the Service. "Affiliate" means any entity controlled by, controlling, or under common control with a party. 12. Confidentiality; Publicity. Neither party will, without the prior written consent of the other party: (a) disclose any of the terms of this Agreement or use the name or marks of the other party or its Affiliates; or (b) disclose or use (except as expressly permitted by, or required to achieve the purposes of, the Agreement) the Confidential Information of the other party. Qwest's consent may only be given by its Legal Department. A party may disclose Confidential Information if required to do so by a govemmental agency, by operation of law, or if necessary in any proceeding to establish rights or obligations under the Agreement, provided that the disclosing party gives the non - disclosing party reasonable prior written notice. "Confidential Information" means any information that is not generally available to the public, whether of a technical, business or other nature and that: (c) the receiving party knows or has reason to know is confidential, proprietary or trade secret information of the disclosing party; and /or (d) is of such a nature that the receiving party should reasonably understand that the disclosing party desires to protect such information against unrestricted disclosure. Confidential Information will not include information that is in the public domain through no breach of this Agreement by the receiving party or is already known or is independently developed by the receiving party. 13. Governing Law; Dispute Resolution. 13.1 Governing Law; Forum. This Agreement will be govemed by the laws of the state of Colorado, except with regard to matters which are within the exclusive jurisdiction of the state or federal regulatory agency. Those matters alone will be govemed by the laws of the appropriate jurisdiction. Any legal proceeding relating to this Agreement will be brought in a U.S. District Court, or absent federal jurisdiction, in a state court of competent jurisdiction, in the location of the party to this Agreement not initiating the action, as indicated in the Notices section. But Qwest may, at its discretion, initiate proceedings in Denver, Colorado to collect undisputed amounts billed. This provision is not intended to deprive a small claims court or state agency of lawful jurisdiction that would otherwise exist over a claim or controversy between the parties. 13.2 Waiver of Jury Trial and Class Action. Each party, to the extent permitted by law, knowingly, voluntarily, and intentionally waives its right to a jury trial and any right to pursue any claim or action relating to this Agreement on a class or consolidated basis or in a representative capacity. 14. Notices. Unless otherwise provided herein, all required notices to Qwest must be in writing, sent to 1801 California St., #900, Denver, CO 80202; fax#: 888 - 778 -0054; Attn.: Legal Dept., and to Customer at its then current address as reflected in Qwest's records; Attn.: General Counsel or other person designated for notices. Unless otherwise provided herein, all notices will be deemed given: (a) when delivered in person to the recipient named above; (b) three business days after mailed via regular U.S. Mail; (c) when delivered via overnight courier mail; or (d) when delivered by fax if duplicate notice is also sent by regular U.S. Mail. 15. General Provisions. Customer may not assign the Agreement or any of its rights or obligations under the Agreement without the prior written consent of Qwest, which consent will not be unreasonably withheld. Customer may not assign to a reseller or telecommunications carrier under any circumstances and represents that it will not resell the Service. The Agreement is intended solely for Qwest, and not to benefit any other person or entity (e.g., End Users). If any term of the Agreement is held unenforceable, such term will be construed as nearly/ as possible to reflect the original intent of the parties and the remaining terms will remain in effect. Neither party's failure to insist upon strict performance of any provision of the Agreement will be construed as a waiver of any of its rights hereunder. All terms of the Agreement that should by their nature survive the termination of the Agreement will so survive. In the event of a conflict in any term or condition of any documents that govern the provision of the Service hereunder, the following order of precedence will apply in descending order of control: the Tariff, this Agreement, and Qwest records. Neither party will be liable for any delay or failure to perform its obligations hereunder if such delay or failure is caused by a Force Majeure Event. "Force Majeure Event" means an unforeseeable event beyond the reasonable control of that party, including without limitation: act of God, fire, flood, labor strike, sabotage, fiber cuts, acts of terror, material shortages or unavailability, government laws or regulations, war or civil disorder, or failures of suppliers of gc ods and services. Except for Tariff or Service modifications initiated by Qwest, all amendments to the Agreement must be in writing a id signed by the parties' authorized representatives. However, any change in rates, charges, or regulations mandated by the legally constituted authorities will act as a modification of any contract to that extent without further notice. Each party reserves the right at any time to reject any handwritten change to the Agreement. Page 3 Copyright © Qwest. All Rights Reserved. CONFIDENTIAL v1.060909 QWEST NETWORK SERVICE AGREEMENT QWEST DS1 SERVICE Intrastate 16. Entire Agreement. This Agreement constitutes the entire agreement between Customer and Qwest and supersedes all prior oral or written agreements or understandings relating to this subject matter. The parties have read, understand, and agree to all of the above terms and conditions of this Agreement and hereby execute and authorize this Agreement. Electronic signatures on this Agreement will be accepted only in the form and manner prescribed by Qwest. City of Stillwater Qwest Corporation Authorized Signature Authorized Signature Name Typed or Printed Name Typed or Printed Title Title Date Date Address for Notices: Page 4 Copyright © Qwest. All Rights Reserved. CONFIDENTIAL v1.060909 Acknowledgment Number: MN57864 QWEST CORPORATION INTERSTATE PRIVATE LINE TRANSPORT SERVICES PRICING PLAN ACKNOWLEDGMENT City of Stillwater Customer's Legal Name ( "Customer") Customer hereby orders from Qwest Corporation ( "Qwest ") the Qwest Interstate Access Service ( "Service ") indicated below ( "Acknowledgment "). Customer understands and agrees that Qwest provides Service solely under the regulations, rates, and charges of Interstate Access Tariff F.C.C. No. 1 ("Tariff"). In the event of a conflict between this Acknowledgment, Qwest Records and /or the Tariff, the Tariff prevails. Service is subject to the Credit Allowance for Service Interruptions in the Tariff which provides Customer's sole and exclusive remedy for interruptions of any kind to the Service. SERVICE REQUESTED (Choose one Service per form) ANALOG /DATA SERVICES VIDEO DATA SERVICES HIGH CAPACITY SERVICES Analog Private Line Service ❑ Broadcast Video Service ® DS Level DS1/1.544 Mbps ❑ Analog Voice Grade (Select Plan) ❑ HDTV -NET SDI ❑ SST/ (Select OC -N) ❑ SVDS / (Select Speed) ❑ SHNS/ (Select OC -N) ❑ Digital Data / (Select Speed) 214 N 4 Street, Stillwater, Provide Service between MN and 3325 Boutwell Rd N, Stillwater, MN (Qwest will provide and maintain the Service at the locations and quantities as requested by Customer and evidenced by Qwest records, hereby incorporated by reference.) Billing No. 612E123414501 Circuit ID 15.HCGX.114188..NW Optional Features: (Insert any optional features ordered such as SHARP, COMMAND A LINK, etc.) Comments: (Insert any special instructions /notes) ❑ If checked, additional Service information is attached to this Acknowledgment, however, attachments will not add to or change the regulations, rates, terms, and /or charges of the Tariff. ® If checked, Customer hereby certifies that Service listed above qualifies for exemption of the Private Line Surcharge in accordance with the Tariff under exemption category E6. Written notification will be provided to Qwest at such time the exemption is no longer applicable due to changes or re- termination of any Service. RATE PLAN The following Monthly and Nonrecurring Rates ( "Rates ") for Service reflect the Rates currently in effect in the Tariff. Customer understands the actual Rates will be the Rates in effect in the Tariff on the first date of installation of Service, or for existing Service, the date the service order is completed by Qwest. Customer will also pay Qwest all applicable taxes, usual and customary surcharges, and all government imposed fees and charges that relate to the Service or installation rendered hereunder, excluding the Private Line Surcharge, if Customer qualifies, and if that box is appropriately checked on this Acknowledgment. Total Monthly Rate: $256.60 as of 6/15/2009 Total Nonrecurring Rate: $00.00 as of 6/15/2009 Customer has selected a Pricing Plan ( "Plan ") which protects the Monthly Recurring Rate from Qwest initiated Rate increases for 12(Twelve) months ( "Plan Term "). Customer understands that if Customer disconnects Service, in whole or in part, prior to the completion of the Plan Term, the Tariffs termination liability charges may apply. If Customer: (a) cancels an order for Service prior to the date Service is available for use; or (b) is unable to accept Service within 30 business days after the original service date, the Tariff's cancellation charges may apply. Qwest may assess a separate dispatch fee for Customer - requested technician visits for problems not caused by Qwest facilities or equipment. Any requested repairs of Customer's facilities or equipment are not included in the dispatch fee and will be charged on a time - and - materials basis. Customer will provide or secure at Customer's expense the following items necessary for Qwest to install, operate, or maintain Service and associated Qwest equipment (if any) on Customer's side of the demarcation point: (a) appropriate space and power; and (b) rights or licenses. These items may include, for example, rights to use or install pathways, shafts, risers, conduits, telephone closets, interior wiring, service areas, racks, cages, and utility connections or entries required to reach points of termination. Customer has chosen a Plan based on a specific term commitment and as such understands the rates provided herein are based upon Customer completing an entire Plan Term for the subject Service; therefore, ANY ADDITIONS TO SERVICE WILL REQUIRE A NEW ACKNOWLEDGMENT FORM DESIGNATING THE APPLICABLE PLAN TERM. This Acknowledgment will be governed by the laws of the state of Colorado, except with regard to matters which are within the exclusive jurisdiction of the state or federal regulatory agency. Those matters alone will be governed by the laws of the appropriate jurisdiction. Any legal proceeding arising out of, or relating to this Acknowledgment, will be brought in a United States District Court, or absent federal court jurisdiction, in a state court of competent jurisdiction, in the location of the party to this Acknowledgment not initiating the action. Notwithstanding the foregoing, Qwest may initiate proceedings in Denver, Colorado to collect undisputed amounts billed. Each party, to the extent permitted by law, knowingly, voluntarily, and intentionally waives its right to a trial by jury and any right to pursue any claim or action arising out of or relating to this Acknowledgment on a class or consolidated basis or in a representative capacity. This Acknowledgment constitutes the entire understanding between Qwest and Customer with respect to Service provided herein and supersedes any prior acknowledgments, agreements, or understandings. Neither party will, without the prior written consent of the other party: (a) issue any public announcement regarding this Acknowledgment or use the name or marks of the other party or its Copyright © Qwest. All Rights Reserved. Page 1 of 3 v1.060909 affiliates; or (b) disclose or use (except as expressly permitted by, or required to achieve the purposes of, the Acknowledgment) the Confidential Information of the other party, during the term of the Acknowledgment and for two years thereafter. Such consent may only be given on behalf of Qwest by its Legal Department. "Confidential Information" means any information that is not generally available to the public, whether of a technical, business or other nature and that: (c) the receiving party knows or has reason to know is confidential, proprietary or trade secret information of the disclosing party; and /or (d) is of such a nature that the receiving party should reasonably understand that the disclosing party desires to protect such information against unrestricted disclosure. Confidential Information will not include information that is in the public domain through no breach of this Acknowledgment by the receiving party or is already known or is independently developed by the receiving party. Customer may not assign this Acknowledgment or any of its rights or obligations hereunder without the prior written consent of Qwest which will not be unreasonably withheld. Customer may not assign to a reseller or telecommunications carrier under any circumstances and represents that it will not resell the Service. Electronic signatures on this Acknowledgment will be accepted only in the form and manner prescribed by Qwest. City of Stillwater Qwest Corporation Authorized Signature Authorized Signature Name Typed or Printed Name Typed or Printed Title Title Date Date Copyright © Qwest. All Rights Reserved. Page 2 of 3 v1.060909 BILLING TELE- PHONE NO. (BTN) 612E1234 14501 I ADDRESS /CIRCUIT ID 214 N 4th Street, Stillwater, MN and 3325 Boutwell Rd N, Stillwater, MN QWEST CIRCUIT INVENTORY Agreement Number: MN57864 Surcharge QTY. Exemption or Code, if CIRCUIT TYPE Channel Terminations applicable * DS1 2 E6 I * Customer hereby certifies that Service qualifies for exemption of the Private Line Surcharge in accordance with the Tariff. Written notification will be provided to Qwest at such time the exemption is no longer applicable due to changes or re- termination of any Service. Copyright © Qwest. All Rights Reserved. Page 3 of 3 v1.060909 c O. O A 0) C U a @ m• v A !n N c O D T O ti U a N 7 d Z a L C 1J) a o a 3 d 7 U N > U E N ./ w C O N Oo a c Er 3 0 ":"O U 0) * O 0 d w0 1p N o, 2 X y y E ui C O rn a) N A C C .t T, 2 C a 3 E N N K • /A d O 1,,j: C r0 7L„ a O u N N 2 O O C 0) C N V L C 2 O >.• y RP,-2 J U 0 C 'C N C N L d O a >. p • u u) co O C m .. . o xyr 0 'Q 3 a` ' E m 'F.' y o u co R m � a v) w o U $ > > D J U C N « 'C O` O A o 0) d 0 .y NI . - O 7 L O . l : C N N f0 L y C 7 0 20 E ED- N N Y U ' c a E tp N N c i d N U 0 to O ' G+ N O- m D U N 0 C) 'O ' U) O d O • E L E N r 0 > .0 L N N w 76F,', 0) R N 7 E E o @ E 3 w x 3 0 7 c N N �? a% a ? c Er N ° y N . C R 0 d U 2 = = t 0) '6' J ) — � o 1-_ )- 'ea' a F- U 0 J LL E z Q 3 y 1 _T LL LL O � Z y O 3 co 0, d C 0 'O O @ C T w S 'C d O T E C O C FOa R C , N C d 0 N d c c 7 U V .,p N a E d a) 0) C E ': 0 c N C O ci c O O L .. . y o 7 O o U E N- t C I 0 , O 0 0)) m W b' OEc • naO _ O o d 0- 0) O N ]. 0 d 0 O C i C a d F 5 C C d r p ` Qom p t v 0 c m = A N y E .0 O u 0) U) O. aChO 0 t E o N v m m a a x F S' V E m z o z z w Q L . 0. rn c c Y 2 0 Q 7 .0 U A 0) d E 1 T . '10 j O C m o a E o c Z Y O O - 0 7 «O U •m L c d 3 x a+ o c 6 O Y O X L C O , J 7: R O L 0 Q. _ z a Y o co O N C co A N C 7 A 0 ` C to 16 O 0 y) L 0 O T O N . T ` 0) C E 0 m d 0 10 0. en C A > .c C 0 7 O v O 0 ' u E 3 u in �•, o N 'O .0 N _ co 0 0) - O L N 7 C 7 0 O ` N o O Q N U 0 c y N d N O >L U 3 O N 7 O ,f3 c A u 0 3 0 A 0 c 0 l u 6 O 10 .c E o -0 N_ N g, C ' E r O N N 2 .-� O 01 C D O. R > •,<.) C w c a s N 0 O. d w 7 w Y ! • N a o V C A ` O. o 0 N c o 0 a y O C V) - 0 0 , *' 0 L • O E v x E w c m o .. y a v o E I U m N v, E o H C1 J U s > > c |y§ \/\ 3 ! ; - { o%@ . / \§ cn ! ] / f§ .° 0 ) / ° % (� ( E § } !£§2 { \ / \ \ \ƒ[( l - C o $!\ co - @ ; @ W .0 Ws \)3{ ! /o - § % { «} 2 \ / } � \ \ o { } \ %| !2 t:= §2 2 �! EE 0 o f - 2 Ta 4S. ) ` . -E • Et !22 \\ k }• \) \\ §(� 2 ! ) {k ;2 ƒ) \k /k \ ( _ \§ \K q 0 1- M From: Bill Turnblad Sent: Monday, June 15, 2009 9:30 AM To: Diane Ward; Dave Magnuson Subject: Number of boats at SCB &P 1) The current DNR permit for the facility is Permit 89 -6206 as amended by the DNR on Feb 5, 1997. a. Permit 89 -6206 as amended allows up to four excursion boats. The boats are not named, they are simply called "vessels" on the attached drawings. 2) The current Special Use Permit (1988 -60, as amended by Council on July 18, 2000) allows 4 excursion boats to be moored at the docks in downtown Stillwater, with the right for a fifth boat to board passengers downtown but to be moored at Sunnyside Marina in Bayport. This Special Use Permit gives specific boat names to the 5 boats. 3) The 2009 dock permit issued by City to SCB &P (approved by Council on 11/18/2008) allows 4 moored excursion boats. It also allows up to 2 other excursion boats that are being boarded or repaired. These other two excursion boats have to be moored elsewhere, however. 4) Neither the City nor DNR dock permits specify names of the excursion boats. They do however reference that the operations must abide by the terms of the city's Special Use Permit., which does give specific names to the boats. It should be noted that the list of names in the SUP dates back to 2000. A number of those boats no longer exist and have been replaced by others. SUMMARY: 4 moored excursion boats and 1 additional excursion boat can board, but must moor at Sunnyside. Whether the combination of permits has the effect of specifying exactly which 5 boats are allowed on the dock is debatable. Bill Turnblad Community Development Director City of Stillwater 651.430 -8821 (direct) U -HAUL COMPANY OF MINNESOTA 9890 HIGHWAY 65 NE • BLAINE, MINNESOTA 55434 • PHONE: (763) 780 -9746 • FAX: (763) 780 -8744 June 15, 2009 To whom it may concern: U-HAUL With regards to Maple Island Hardware and U -Haul. I understand there may been some concern over the excess amount of equipment at this location over the Stillwater Marathon weekend. With our sincere apologies to this matter, It appears that this year we had a larger number than expected college students and residents moving into the city of Stillwater. This must be a very positive situation for the city as this means that Stillwater is an up and coming location for families. U -Haul makes every effort that each location is following the enforcements of the city. All concerns should be addressed immediately in the future. We at U -haul have ways of moving equipment by either renting them to families in need or having them transferred to other locations. With proper communication with the location and U -Haul, we can have a positive outcome for all. The goal is to have the right equipment to meet the needs of the citizens in every community. We at U -Haul will make every attempt to assist Maple Island Hardware, to meet the city of Stillwater's requirements. Thank you for your patience and understanding, Maple Island Hardware will be more diligent in the future to avoid a repeat experience of the Stillwater marathon weekend. Sincerely, David Tomforde AFM U -Haul Co. of MN CITY OF STILLWATIER We a 1 Date presentative ate presentative SECOND OTICE ORIGINAL Case No.: SUP /02 -85 Permit Fee: $150 Date Fee Paid: 11/21/02 ZONING USE PERMIT Certificate of Compliance Rezoning Sign X Special Use Permit Variance Conditional Use Amended Planned Unit Development Grading Other Applicant: MDP, LLC - Leverne Stefan Address: 227 Main Street North City /State /Zip Code: Stillwater MN 55082 Property Description: Zone District: CBD, Central Business District Permitted Use: A special use permit to conduct an outside U -Haul Trailer and van rental business. Conditions of Approval: 1. No more than 10 rental units shall be parked on the site at one time. 2. Landscaping around U -Haul parking lot to be completed by 6/30/03 with trees emphasis around rental site. 3. No additional signage. 4. All revisions to the approved plan shall be reviewed and approved by the Community Development Director. 5. Over weekends, no more than five (5) rental units shall be stored on north parking lot. itions of this permit. We understand that any changes from these plans must be proval. Community Development Director Date BACKGROUND TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: June 16, 2009 RE: Staging Area for Mainstream Development Mainstream Development Partnership, LLC is planning to develop a project referred to as 227 North Main Street. This would represent the final phase of development on the former Maple Island Dairy site. The staging area for the project was approved on May 5, 2009 by the City Council with the following conditions: 1. Neither the use of the staging nor installation of the fencing for the staging area shall commence until Monday morning after Lumberjack Days is completed. The staging area may be used through the end of April, 2010. 2. After use of the staging area is completed in April, the area shall be restored by Mainstream Development to the pre -use conditions. 3. Mainstream Development shall be responsible for street sweeping Mulberry and Water Streets. 4. The entire staging area shall be enclosed with a chain -link fence. 5. Do not block any of the fire hydrants in the areas with fencing, materials or equipment. 6. Mainstream Development shall indemnify the City against any liability associated with use of the City property for construction purposes. 7. The Downtown Parking Commission shall review the staging area for reasonable monetary compensation for use of the parking spaces. 8. Move the U -hauls so they only use half of the parking lot. 9. The other half of the parking lot shall be made available as public parking; with appropriate signage. 10. Staff shall notify surrounding property and business owners of the issue to provide the opportunity for review and comment. On June 2, 2009 the City Council discussed the status of the staging area conditions of approval. It was noted that the U -haul equipment had not been moved to one side of the lot, and that signs for the public parking had not been installed. Consequently, the Council directed staff to contact Mr. Stefan to inform him that the Council would consider revoking the staging area permit at their June 16 meeting, if these conditions were not satisfied. 227 North Main Street June 16, 2009 Page 2 STATUS OF CONDITIONS The two conditions that are in question are Condition 8 and Condition 9. Condition 8 concerns relocating the U -haul equipment to half of the lot. This was done last week, and to staff's knowledge, this condition continues to be satisfied. Condition 9 concerns making the other half of the parking lot available for public parking, and signing it as such. In order to most efficiently and effectively meet this condition, staff agreed last week to make and install the signs and to invoice Mainstream Development for the time and materials. Mr. Stefan will be available at the Council meeting to answer any questions the Council may have on these conditions. bt bt . Ater st E g t K N N L3 ( A TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: June 16, 2009 RE: Permits for St. Croix Boat & Packet Several Council members asked that details regarding the permits for the St. Croix Boat & Packet excursion boats be provided at the June 16 Council meeting. This memo addresses the number of excursion boats permitted. Additional information on other aspects of the permits is addressed in a separate memo provided by the City Attorney. 1) The current DNR permit for the facility is Permit 89 -6206 as amended by the DNR on Feb 5, 1997. a. Permit 89 -6206 as amended allows up to four excursion boats. The boats are not named; they are simply called "vessels" on the drawings attached to the permit. 2) The current Special Use Permit (1988 -60, as amended by Council on July 18, 2000) allows four excursion boats to be moored at the docks in downtown Stillwater, with the right for a fifth boat to board passengers downtown but has to be moored at Sunnyside Marina. This Special Use Permit gives specific boat names to the five boats. 3) The 2009 dock permit issued by the City to St. Croix Boat & Packet (approved by Council on 11/18/2008) allows four moored excursion boats. It also allows up to two additional excursion boats that are being boarded or repaired. These other two excursion boats have to be moored elsewhere, however. 4) Neither the City nor DNR dock permits specify names of the excursion boats. They do however reference that the operations must abide by the terms of the City's Special Use Permit, which does give specific names to the boats. It should be noted that the list of names in the Special Use Permit dates back to July 18, 2000. A number of those boats no longer exist and have been replaced by others. SUMMARY: The effect of both dock permits and the Special Use Permit is to allow four moored excursion boats and one additional excursion boat that can be boarded, but must moor at Sunnyside Mar% So, at any one time five excursion boats could be at the dock. Whether the combination of permits has the effect of specifying exactly which five boats are allowed on the dock is debatable. General Ledger Monthly Financial Report User: SharonH Printed: 06/15/09 15:42:14 Period 01 - 05 Fiscal Year 2009 - 2009 Account Number Description 100 GENERAL FUND Revenue 0000 100 -0000- 3010 -0100 Current Property Taxes 6,813,230.00 0.00 0.00 0.00 100 - 0000 - 3010 -0120 Gravel Tax 0.00 0.00 0.00 0.00 100 -0000- 3010- 0200P.I.L.O.T. 25,000.00 11,576.00 8,277.35 3,298.65 100 -0000- 3010 -0300 Miscellaneous Taxes 0.00 0.00 0.00 0.00 100 -0000- 3010 -0400 Franchise Fees 430,000.00 106,347.00 106,922.14 - 575.14 100 -0000- 3020 -0100 Delinquent Property Taxes 50,000.00 0.00 0.00 0.00 TAXES 7,318,230.00 117,923.00 115,199.49 2,723.51 100 - 0000 -3110 -0101 Cigarette License 100- 0000 -3110 -0102 Contractor License 100 - 0000 - 3110 -0105 Liquor License 100 -0000- 3110 -0110 State License Check 100 -0000- 3110 -0199 Misc License (Business) 100 -0000- 3120 -0100 Bicycle License 100 -0000- 3120 -0103 Dog License 100 -0000- 3120 -0199 Misc License (Non- Business) 100 - 0000 -3140 -0100 Building Permits 100 -0000- 3140 -0101 Heating/Mechanical Permits 100 -0000- 3140 -0102 Plumbing Permits 100 - 0000 -3140 -0199 Miscellaneous Permits LICENSES AND PERMITS 100 -0000- 3210 -0100 Special Assess - Current 100 -0000- 3220 -0100 Special Assess - Delinquent 100 -0000- 3220 -0200 Special Assess - Delinq Garbage 100 -0000- 3230 -0100 Special Assess - Prepay SPECIAL ASSESSMENTS IKeVisEZ, Ater IN,' THE BIRTHPLACE OF MINNESOTA 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 5,750.00 147.00 250.00 - 103.00 20,000.00 9,499.00 4,587.85 4,911.15 80,855.00 1,926.00 827.75 1,098.25 3,000.00 1,097.00 1,061.36 35.64 5,000.00 784.00 100.00 684.00 20.00 6.00 2.00 4.00 3,500.00 2,436.00 2,207.00 229.00 0.00 0.00 0.00 0.00 275,000.00 109,233.00 63,527.35 45,705.65 35,000.00 20,015.00 5,759.39 14,255.61 35,000.00 12,098.00 5,200.46 6,897.54 30,000.00 17,001.00 10,430.93 6,570.07 493,125.00 174,242.00 93,954.09 80,287.91 2,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,000.00 0.00 0.00 0.00 100 -0000- 3310 -0105 SAFR Grant 0.00 0.00 0.00 0.00 100 -0000- 3310 -0110 Miscellaneous Federal Grants 2,000.00 302.00 2,596.45 - 2,294.45 100 -0000- 3320 -0100 Local Government Aid 223,589.00 0.00 0.00 0.00 100- 0000 - 3320 -0115 Market Value Homestead Credit 0.00 0.00 0.00 0.00 100 -0000- 3320 -0120 Pera State Aid 15,874.00 0.00 0.00 0.00 100 -0000- 3320 -0130 Low Income Housing Aid 0.00 0.00 0.00 0.00 100 -0000- 3320 -0140 State Grant 0.00 0.00. 0.00 0.00 100 -0000- 3320 -0200 Police Overtime 0.00 0.00 0.00 0.00 100 -0000- 3320 -0210 Police State Aid 155,000.00 0.00 0.00 0.00 100 - 0000 - 3320 -0220 Police Training Aid 8,500.00 0.00 0.00 0.00 100 -0000- 3320 -0230 Fire State Aid 140,000.00 0.00 720.00 - 720.00 100-0000-3320-0300 MSA Street Maintenance 125,000.00 62,500.00 66,392.00 - 3,892.00 100-0000-3330-0100 Miscellaneous County Grants 0.00 0.00 0.00 0.00 100 -0000- 3330 -0300 County Aid - Street Maintenance 3,500.00 0.00 0.00 0.00 100-0000-3340-0200 ISD 834 Juvenile Officer 34,000.00 0.00 0.00 0 INTERGOVERNMENTAL 707,463.00 62,802.00 69,708.45 - 6,906.45 1 3zaV • Account Number Description 100 -0000- 3510 -0100 Fire Contracts 100 -0000- 3510 -0200 Project Impact Fee 100 -0000- 3520 -0100 Police /Accident Report Fees 100 -0000- 3520 -0200 General Government Fees 100- 0000 - 3520 -0250 Clean Up Services 100- 0000 - 3520 -0300 Planning Commission Fees 100 -0000- 3520 -0400 Plan Checking Fees 100 -0000- 3530 -0100 Building Permit Surcharge 100 -0000- 3540 -0100 Assessment Searches 100-0000-3540-0500 Developer Charges 100 -0000- 3550 -0100 Investigation Fees 100- 0000 - 3550 -0200 Fire Code Enforcement 100 -0000- 3560 -0100 Engineering Admin Fee 100 -0000- 3570 -0100 NSF - Administrative Charge 100 -0000- 3575 -0100 Engineering Charges/SA Project 1 00- 0000 - 3575 -0200 Community Dev Charges /SA Proj 100 -0000- 3580 -0100 Admin Charges -Sewer Fund 100- 0000 - 3585 -0100 Admin Charges -Storm Sewer Fund 100-0000-3585-0710 Admin Charges -Signs & Light 100- 0000 - 3590 -0100 Admin Charges - Parking Fund 100 -0000- 3595 -0100 Admin Charges -TIF Funds 100 -0000- 3599 -0100 Miscellaneous Service Charges CHARGES FOR SERVICES 100 -0000- 3910 -0270 Transfer In- Friends of Fire 100 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 100 -0000- 3910 -0405 Transfer In -GO CO Bonds 2005 100 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 100- 0000 - 3910 -0408 Transfer in_CO Bonds 2008 100 - 0000 -3910 -0409 Transfer In -GO CO Bonds 2009 100- 0000 - 3910 -0416 Transfer In -00 Bonds 2006 100 -0000- 3910 -0420 Transfer In -Co Bonds 2003 100 -0000- 3910 -0423 Transfer In -2001 C/0 Bonds 100 -0000- 3910 -0424 Transfer In -Co Bonds 2000 100 -0000- 3910 -0428 Transfer In -Co Bonds 1998 100 - 0000 - 3910 -0490 Transfer In- Capital Proj Fund 100 -0000- 3920 -0120 Proceeds of Capital Lease Oblg 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 313,903.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 300.00 146.00 50.00 96.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,000.00 16,667.00 6,739.59 9,927.41 150,000.00 70,715.00 18,997.14 51,717.86 15,000.00 5,860.00 2,967.65 2,892.35 600.00 290.00 520.00 - 230.00 0.00 0.00 0.00 0.00 7,200.00 509.00 600.00 -91.00 40,000.00 6,147.00 2,195.42 3,951.58 5,000.00 2,032.00 1,100.00 932.00 0.00 0.00 0.00 0.00 450,000.00 108,590.00 155,279.11 - 46,689.11 0.00 0.00 0.00 0.00 54,600.00 22,750.00 22,750.00 0.00 14,700.00 6,125.00 6,125.00 0.00 14,700.00 6,125.00 6,125.00 0.00 18,000.00 7,500.00 7,500.00 0.00 0.00 0.00 0.00 0.00 1,500.00 41.00 55.63 -14.63 1,115,503.00 253,497.00 231,004.54 22,492.46 100 -0000- 3610 -0200 Ordinance Violations 100,000.00 31,751.00 26,268.94 5,482.06 100 -0000- 3610 -0300 Administrative Citations 20,000.00 8,335.00 21,674.63 - 13,339.63 100- 0000 - 3610 -0500 Other Fines 200.00 0.00 0.00 0.00 100 -0000- 3610 -0600 Dog Impound Fee 700.00 233.00 100.00 133.00 FINES AND FORFEITS 120,900.00 40,319.00 48,04337 - 7,724.57 100 -0000- 3700 -1000 Miscellaneous (Needs Coding) 0.00 0.00 0.00 0.00 100 -0000- 3810 -0200 Interest Earnings 110,000.00 6,558.00 - 1,988.88 8,546.88 100 -0000- 3820 -0100 Donations 0.00 0.00 0.00 0.00 100- 0000 - 3830 -0100 Sale of Property 20,000.00 1,109.00 1,300.00 - 191.00 100 -0000- 3840 -0100 Copies 4,000.00 2,132.00 1,372.44 759.56 100 - 0000 - 3860 -0100 Lease / Rentals 13,000.00 2,594.00 3,125.00 - 531.00 100 -0000- 3870 -0100 Refunds and Reimbursements 50,000.00 8,566.00 51,860.96 - 43,294.96 100-0000-3875-0100 Interfund Revenue 0.00 0.00 0.00 0.00 100-0000-3880-0100 Miscellaneous Income 2,000.00 0.00 1.12 -1.12 100 - 0000 - 3880 -0105 Vending Machine Commissions 0.00 0.00 0.00 0.00 100- 0000 - 3880 -0200 Cash Over /Short 0.00 0.00 31.40 -31.40 MISCELLANEOUS 199,000.00 20,959.00 55,702.04 - 34,743.04 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,500.00 0.00 0.00 0.00 121,300.00 0.00 0.00 0.00 190,800.00 0.00 0.00 0.00 714,300.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2 Account Number Description 100 -0000- 3930 -0100 Sale of Property (Material) OTHER FINANCING SOURCES 0000 100 -4010- 2101 -0000 General Supplies SUPPLIES 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 0.00 0.00 0.00 0.00 1,044,900.00 0.00 0.00 0.00 11,005,121.00 669,742.00 613,612.18 56,129.82 Revenue 11,005,121.00 669,742.00 613,612.18 56,129.82 Expense 4000 MAYOR & CITY COUNCIL 100 -4000- 1200 -0000 Part Time Salaries 37,800.00 15,886.00 14,538.80 1,347.20 100 -4000- 1410- 0000PERA 1,890.00 772.00 727.08 44.92 100-4000-1420-0000 FICA/Medicare 2,204.00 929.00 698.18 230.82 100 -4000- 1500 -0000 Hospital / Medical 46,488.00 21,990.00 9,169.30 12,820.70 100 -4000- 1520 -0000 Dental Insurance 2,460.00 1,162.00 832.84 329.16 PERSONNEL SERVICES 90,842.00 40,739.00 25,966.20 14,772.80 100 -4000- 3002 -0000 Contractual 33,500.00 11,429.00 0.00 11,429.00 100 -4000- 3003 -0000 Orderly Annexation 5,700.00 444.00 0.00 444.00 100 -4000- 3099 -0000 Other Professional Services 3,000.00 1,926.00 0.00 1,926.00 100 -4000- 3102 -0000 Postage 0.00 0.00 0.00 0.00 100 - 4000 -3200 -0000 Mileage 200.00 75.00 0.00 75.00 100 -4000- 3201 -0000 Seminar /Conference Fees 2,500.00 2,038.00 570.00 1,468.00 100 -4000- 3202- 0000Meals 750.00 397.00 59.47 337.53 100- 4000 - 3203 -0000 Housing 2,000.00 1,626.00 0.00 1,626.00 100 -4000- 3500 -0000 General Insurance 1,810.00 0.00 0.00 0.00 SERVICES AND CHARGES 49,460.00 17,935.00 629.47 17,305.53 1004000 -4000 -0000 Memberships and Dues 15,220.00 2,792.00 0.00 2,792.00 100- 4000 - 4010 -0000 Contingency 0.00 0.00 0.00 0.00 100- 4000 -4099 -0000 Miscellaneous Charges 2,500.00 464.00 306.60 157.40 MISCELLANEOUS 17,720.00 3,256.00 306.60 2,949.40 100 -4000- 7010 -0000 Depreciation- Purchased DEPRECIATION 4000 MAYOR & CITY COUNCIL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 158,022.00 61,930.00 26,902.27 35,027.73 4010 ELECTIONS 100- 4010 -1100 -0000 Overtime - Fulltime 0.00 0.00 0.00 0.00 100- 4010 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 0.00 100 -4010- 1410- 0000PERA 0.00 0.00 0.00 0.00 100 -4010- 1420- 0000FICA/Medicare 0.00 0.00 0.00 0.00 100 -4010- 1500 -0000 Hospital / Medical 0.00 0.00 0.00 0.00 100 - 4010 - 1520 -0000 Dental Insurance 0.00 0.00 0.00 0.00 100 -4010- 1550 -0000 Judges/Custodian 0.00 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100 -4010- 3102 -0000 Postage 0.00 0.00 50.40 -50.40 100 -4010- 3200 -0000 Mileage 0.00 0.00 0.00 0.00 100 -4010- 3202 -0000 Meals 0.00 0.00 0.00 0.00 100 -4010- 3400 -0000 Printing and Publishing 0.00 0.00 0.00 0.00 100 -4010- 3500 -0000 General Insurance 0.00 0.00 0.00 0.00 100 -4010- 3707 -0000 Maintenance Agreements 4,230.00 3,775.00 4,230.00 455.00 3 2009 2009 2009 2009 Account Number Description Budget YTD Budget YTD Actual YTD Var SERVICES AND CHARGES 100 - 4010 -4099 -0000 Miscellaneous Charges MISCELLANEOUS 100 - 4010 -5300 -0000 C/0 Machinery & Equipment CAPITAL OUTLAY 100 -4020- 7010 -0000 Depreciation - Purchased DEPRECIATION 4,230.00 3,775.00 4,280.40 - 505.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100 -4010- 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4010 ELECTIONS 4,230.00 3,775.00 4,280.40 - 505.40 4020 MIS SUPPORT SERVICES 100 - 4020 - 1000- 0000Full Time Salaries 114,549.00 39,450.00 35,358.80 4,091.20 100 -4020- 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 0.00 100 - 4020 -1112 -0000 Sick Pay 0.00 0.00 1,431.01 - 1,431.01 100 -4020- 1113 -0000 Vacation Pay 0.00 0.00 3,336.39 - 3,336.39 100 -4020 -1200 -0000 Part Time Salaries 0.00 0.00 0.00 0.00 100-4020-1410-0000 PERA 7,732.00 2,651.00 2,706.45 -55.45 100-4020-1420-0000 FICA/Medicare 8,763.00 2,973.00 2,996.97 -23.97 100 -4020- 1500 -0000 Hospital / Medical 11,858.00 5,459.00 5,313.59 145.41 100 -4020- 1520 -0000 Dental Insurance 886.00 370.00 428.33 -58.33 100 -4020- 1540 -0000 Life Insurance 104.00 45.00 51.84 -6.84 PERSONNEL SERVICES 143,892.00 50,948.00 51,623.38 - 67538 100 -4020- 2101 -0000 General Supplies 1,500.00 657.00 331.83 325.17 100 -4020- 2107 -0000 Software 3,000.00 1,053.00 185.46 867.54 100 -4020- 2302 -0000 Other Minor Equipment 2,800.00 909.00 0.00 909.00 SUPPLIES 7,300.00 2,619.00 517.29 2,101.71 100 -4020- 3010 -0000 Internet 3,000.00 998.00 1,487.32 - 489.32 100- 4020 - 3099 -0000 Other Professional Services 2,000.00 972.00 236.25 735.75 100 -4020- 3101 -0000 Telephone 0.00 0.00 0.00 0.00 100 -4020- 3103 -0000 Pager Services 0.00 0.00 0.00 0.00 100 -4020- 3200 -0000 Mileage 300.00 0.00 0.00 0.00 100 -4020- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 0.00 100 -4020- 3202 -0000 Meals 0.00 0.00 0.00 0.00 100 -4020- 3203 -0000 Housing 0.00 0.00 0.00 0.00 100- 4020 - 3400 -0000 Printing and Publishing 0.00 0.00 0.00 0.00 100 -4020- 3500 -0000 General Insurance 828.00 0.00 0.00 0.00 100 -4020- 3702 -0000 Equipment Repair Charges 700.00 160.00 0.00 160.00 100 -4020- 3707 -0000 Maintenance Agreements 14,400.00 5,540.00 5,851.68 - 311.68 SERVICES AND CHARGES 21,228.00 7,670.00 7,575.25 94.75 100 - 4020 -4000 -0000 Memberships and Dues 0.00 0.00 0.00 0.00 100- 4020 - 4001 -0000 Subscriptions 0.00 0.00 0.00 0.00 100- 4020 - 4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 0.00 100 - 4020 -5310 -0000 C/0 MIS Computer Equipment 120,100.00 45,338.00 2,891.61 42,446.39 CAPITAL OUTLAY 120,100.00 45,338.00 2,891.61 42,446.39 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4 Account Number Description 4020 MIS SUPPORT SERVICES 100 - 4030 -5200 -0000 CO & Improvements 100 -4030 -5300 -0000 C/O Machinery & Equipment 100 - 4030 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 4040 ADMINISTRATION 100-4040-1000-0000 Full Time Salaries 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 292,520.00 106,575.00 62,607.53 43,967.47 4030 FINANCE 100 -4030- 1000 -0000 Full Time Salaries 257,313.00 93,327.00 76,438.04 16,888.96 100 -4030- 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 0.00 100 - 4030 -1111 -0000 Severance Pay 0.00 0.00 0.00 0.00 100 -4030- 1112 -0000 Sick Pay 0.00 0.00 1,406.32 - 1,406.32 100 - 4030 - 1113 -0000 Vacation Pay 0.00 0.00 1,644.20 - 1,644.20 100- 4030 -1200 -0000 Part Time Salaries 0.00 0.00 0.00 0,00 100 - 4030 - 1410- 0000PERA 17,368.00 6,099.00 5,361.11 737.89 100-4030-1420-0000 FICA/Medicare 19,684.00 7,171.00 5,814.39 1,356.61 100- 4030 - 1500 -0000 Hospital / Medical 30,868.00 14,960.00 12,479.17 2,480.83 100 - 4030 -1520 -0000 Dental lnsurance 1,968.00 961.00 832.89 128.11 100 -4030- 1540 -0000 Life Insurance 232.00 117.00 96.00 21.00 PERSONNEL SERVICES 327,433.00 122,635.00 104,072.12 18,562.88 100- 4030 - 2000 -0000 Office Supplies 2,200.00 549.00 0.00 549.00 100 - 4030 - 2101 -0000 General Supplies 1,000.00 250.00 0.00 250.00 100-4030-2111-0000 Paper/Forms 2,000.00 387.00 0.00 387.00 100 -4030- 2302 -0000 Other Minor Equipment 1,500.00 648.00 0.00 648.00 SUPPLIES 6,700.00 1,834.00 0.00 1,834.00 100 -4030- 3004 -0000 Auditing 32,000.00 20,520.00 18,080.00 2,440.00 100 -4030- 3011 -0000 Assessing - Special Assessments 20.00 20.00 0.00 20.00 100 -4030- 3012 -0000 Computer Programming 1,500.00 1,500.00 0.00 1,500.00 100 -4030- 3013 -0000 Records Retention 0.00 0.00 0.00 0.00 100 -4030- 3099 -0000 Other Professional Services 3,000.00 886.00 2,189.79 - 1,303.79 100 -4030- 3102 -0000 Postage 1,800.00 505.00 476.87 28.13 100- 4030 - 3200 -0000 Mileage 150.00 19.00 0.00 19.00 100 - 4030 -3201 -0000 Seminar /Conference Fees 2,500.00 1,101.00 30.00 1,071.00 100 -4030- 3202 -0000 Meals 100.00 41.00 0.00 41.00 100 -4030- 3203 -0000 Housing 0.00 0.00 0.00 0.00 100 -4030- 3400 -0000 Printing and Publishing 1,500.00 329.00 171.72 157.28 100 -4030- 3500 -0000 General Insurance 5,061.00 0.00 0.00 0.00 100 -4030- 3502 -0000 Bonds 0.00 0.00 0.00 0.00 100 -4030- 3702 -0000 Equipment Repair Charges 0.00 0.00 0.00 0.00 100 -4030- 3707 -0000 Maintenance Agreements 19,000.00 17,541.00 1,003.58 16,537.42 SERVICES AND CHARGES 66,631.00 42,462.00 21,951.96 20,510.04 100- 4030 - 4000 -0000 Memberships and Dues 550.00 356.00 60.00 296.00 100 - 4030 - 4001 -0000 Subscriptions 250.00 190.00 195.00 -5.00 100 - 4030 - 4099 -0000 Miscellaneous Charges 800.00 537.00 468.30 68.70 MISCELLANEOUS 1,600.00 1,083.00 72330 359.70 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,400.00 661.00 0.00 661.00 2,400.00 661.00 0.00 661.00 100 -4030- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4030 FINANCE 404,764.00 168,675.00 126,74738 41,927.62 278,877.00 104,535.00 90,951.35 13,583.65 5 Account Number Description 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 100 -4040- 1100 -0000 Overtime - Fu11 Time 0.00 0.00 0.00 0.00 100- 4040 - 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00 100 -4040- 1112 -0000 Sick Pay 0.00 0.00 1,519.46 - 1,519.46 100 -4040- 1113 -0000 Vacation Pay 0.00 0.00 6,314.71 - 6,314.71 100 -4040- 1200 -0000 Part Time Salaries 6,500.00 2,440.00 1,237.50 1,202.50 100 - 4040 - 1410- 0000PERA 18,580.00 6,790.00 6,561.63 228.37 100 -4040- 1420- 0000FICA/Medicare 21;830.00 0.00 7,572.09 - 7,572.09 100- 4040 - 1430 -0000 Deferred Compensation 0.00 0.00 0.00 0.00 100 - 4040 - 1500 -0000 Hospital / Medical 25,693.00 12,549.00 11,512.77 1,036.23 100 -4040- 1520 -0000 Dental Insurance 1,919.00 959.00 928.03 30.97 100 -4040- 1540 -0000 Life Insurance 226.00 0.00 112.32 - 112.32 PERSONNEL SERVICES 353,625.00 127,273.00 126,709.86 563.14 100 -4040- 2000 -0000 Office Supplies 2,500.00 709.00 174.68 534.32 100 -4040- 2101 -0000 General Supplies 500.00 148.00 20.34 127.66 100 -4040- 2302 -0000 Other Minor Equipment 1,000.00 940.00 0.00 940.00 SUPPLIES 4,000.00 1,797.00 195.02 1,601.98 100 - 4040 - 3011 -0000 Assessing 86,957.00 0.00 0.00 0.00 100 -4040- 3013 -0000 Records Retention 1,750.00 1,126.00 0.00 1,126.00 100 -4040- 3099 -0000 Other Professional Services 25,000.00 4,648.00 1,822.10 2,825.90 100 - 4040 -3101 -0000 Telephone 2,000.00 668.00 0.00 668.00 100 -4040- 3102 -0000 Postage 2,700.00 5,815.00 7,448.10 - 1,633.10 100 -4040- 3103 -0000 Cellular Phones 0.00 0.00 133.67 - 133.67 100 -4040- 3200- 0000Mileage 300.00 117.00 0.00 117.00 100 -4040- 3201 -0000 Seminar /Conference Fees 1,500.00 889.00 198.00 691.00 100 -4040- 3202 -0000 Meals 300.00 48.00 0.00 48.00 100 -4040- 3203 -0000 Housing 1,200.00 313.00 0.00 313.00 100 -4040- 3400 -0000 Printing and Publishing 6,890.00 2,189.00 2,032.34 156.66 100 -4040- 3500 -0000 General Insurance 5,003.00 0.00 0.00 0.00 100 -4040- 3702 -0000 Equipment Repair Charges 600.00 254.00 70.25 183.75 100- 4040 -3707 -0000 Maintenance Agreements 8,000.00 4,701.00 8,799.75 - 4,098.75 SERVICES AND CHARGES 142,200.00 20,768.00 20,504.21 263.79 100- 4040 - 4000 -0000 Memberships and Dues 2,250.00 686.00 1,106.66 - 420.66 100- 4040 - 4001 -0000 Subscriptions 1,400.00 669.00 471.71 197.29 100- 4040 -4099 -0000 Miscellaneous Charges 0.00 0.00 6.00 -6.00 MISCELLANEOUS 3,650.00 1,355.00 1,584.37 - 229.37 100 - 4040 -5300 -0000 C/0 Machinery & Equipment 100- 4040 -5310 -0000 C/0 MIS Computer Equipment CAPITAL OUTLAY 0.00 0.00 0.00 0.00 15,300.00 6,945.00 0.00 6,945.00 15,300.00 6,945.00 0.00 6,945.00 100- 4040 - 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4040 ADMINISTRATION 518,775.00 158,138.00 148,993.46 9,144.54 4045 LEGAL /CITY ATTORNEY 100 -4045- 1200 -0000 Retainer 101,585.00 37,138.00 34,854.94 2,283.06 100 - 4045 - 1410- 0000PERA 6,857.00 2,492.00 2,350.72 141.28 100-4045-1420-0000 FICA/Medicare 7,771.00 2,814.00 2,403.04 410.96 100 -4045- 1500 -0000 Hospital / Medical 11,104.00 5,348.00 5,099.16 248.84 100- 4045 - 1520 -0000 Dental Insurance 492.00 242.00 237.96 4.04 PERSONNEL SERVICES 127,809.00 48,034.00 44,945.82 3,088.18 6 Account Number Description 100- 4045 - 2101 -0000 General Supplies SUPPLIES 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 1,500.00 594.00 1,087.47 - 493.47 1,500.00 594.00 1,087.47 - 493.47 100 -4045- 3008 -0000 Legal / Prosecution 136,821.00 49,474.00 54,128.00 - 4,654.00 100 -4045- 3015 -0000 Annexation 0.00 0.00 0.00 0.00 100 -4045- 3016 -0000 Interstate Bridge 0.00 0.00 0.00 0.00 100 -4045- 3018 -0000 Annexation Easements 0.00 0.00 0.00 0.00 100 -4045- 3099 -0000 Other Professional Services 0.00 0.00 3,312.50 - 3,312.50 100 -4045- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 0.00 100 -4045- 3500 -0000 General Insurance 3,008.00 0.00 0.00 0.00 SERVICES AND CHARGES 139,829.00 49,474.00 57,440.50 - 7,966.50 100- 4045- 4099 -0000 Miscellaneous Charges MISCELLANEOUS 0.00 0.00 71.00 -71.00 0.00 0.00 71.00 -71.00 4045 LEGAL /CITY ATTORNEY 269,138.00 98,102.00 103,544.79 - 5,442.79 4050 PLANT /CITY HALL 100-4050-1000-0000 Fu11 Time Salaries 0.00 0.00 0.00 0.00 100 -4050- 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 0.00 100 - 4050 - 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00 100 -4050- 1112 -0000 Sick Pay 0.00 0.00 0.00 0.00 100 -4050- 1113 -0000 Vacation Pay 0.00 0.00 0.00 0.00 100 -4050- 1410- 0000PERA 0.00 0.00 0.00 0.00 100-4050-1420-0000 FICA/Medicare 0.00 0.00 0.00 0.00 100- 4050 - 1500 -0000 Hospital / Medical 0.00 0.00 0.00 0.00 100 -4050- 1520 -0000 Dental lnsurance 0.00 0.00 0.00 0.00 100- 4050 - 1540 -0000 Life Insurance 0.00 94.00 0.00 94.00 PERSONNEL SERVICES 0.00 94.00 0.00 94.00 100 -4050- 2101 -0000 General Supplies 1,200.00 467.00 1,454.00 - 987.00 100 -4050- 2102 -0000 Janitorial Supplies 6,000.00 2,147.00 615.29 1,531.71 100 -4050- 2201 -0000 Equipment Repair Supplies 300.00 150.00 0.00 150.00 100 -4050- 2202 -0000 Building Repair Supplies 2,000.00 733.00 0.00 733.00 100 -4050- 2302 -0000 Other Minor Equipment 1,000.00 139.00 0.00 139.00 SUPPLIES 10,500.00 3,636.00 2,069.29 1,566.71 100 -4050- 3002 -0000 Contractual 25,000.00 0.00 19,246.01 - 19,246.01 100 -4050 -3099 -0000 Other Professional Services 12,000.00 3,345.00 500.00 2,845.00 100 -4050- 3101 -0000 Telephone 14,000.00 4,558.00 3,420.03 1,137.97 100 -4050- 3104- 0000Pager Service 0.00 0.00 0.00 0.00 100 -4050- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 0.00 100 - 4050 -3500 -0000 General Insurance 2,757.00 0.00 0.00 0.00 100 -4050- 3600 -0000 Electricity 36,750.00 9,125.00 9,925.39 - 800.39 100 -4050- 3601 -0000 Natural Gas 30,000.00 13,440.00 10,444.96 2,995.04 100 -4050- 3702 -0000 Equipment Repair Charges 5,000.00 1,123.00 1,067.26 55.74 100 -4050- 3703 -0000 Building Repair Charges 10,000.00 2,000.00 869.51 1,130.49 100 -4050- 3707 -0000 Maintenance Agreements 17,500.00 16,175.00 5,151.40 11,023.60 100 -4050- 3806 -0000 Uniforms 0.00 0.00 0.00 0.00 SERVICES AND CHARGES 153,007.00 49,766.00 50,624.56 - 858.56 100 - 4050 -4012 -0000 Pest Control 300.00 0.00 0.00 0.00 100 - 4050- 4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 0.00 MISCELLANEOUS 300.00 0.00 0.00 0.00 100- 4050 -5200 -0000 C/O & Improvements 69,000.00 25,824.00 0.00 25,824.00 7 2009 2009 2009 2009 Account Number Description Budget YTD Budget YTD Actual YTD Var 100-4050-5300-0000 C/O Machinery & Equipment CAPITAL OUTLAY 0.00 0.00 0.00 0.00 69,000.00 25,824.00 0.00 25,824.00 100-4050-7010-0000 Depreciation -Purchased 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4050 PLANT/CITY HALL 232,807.00 79,320.00 52,693.85 26,626.15 4055 COMMUNITY DEVELOPMENT 100-4055-1000-0000 Fu11 Time Salaries 182,941.00 61,666.00 60,494.74 1,171.26 100-4055-1100-0000 Overtime - Fu11 Time 1,000.00 485.00 0.00 485.00 100-4055-1111-0000 Severance Pay 0.00 0.00 0.00 0.00 100-4055-1112-0000 Sick Pay 0.00 0.00 792.21 -792.21 100-4055-1113-0000 Vacation Pay 0.00 0.00 3,366.18 -3,366.18 100-4055-1199-0000 Labor/Benefits-Vehicle Repair 0.00 0.00 28.58 -28.58 100-4055-1200-0000 Part Time Salaries 0.00 0.00 0.00 0.00 100-4055-1410-0000 PERA 12,417.00 4,304.00 4,360.52 -56.52 100-4055-1420-0000FICAlMedi care 14,072.00 5,507.00 4,767.65 739.35 100-4055-1500-0000Hospital / Medical 20,986.00 9,966.00 9,527.12 438.88 100-4055-1520-0000Dental Insurance 1,230.00 592.00 594.91 -2.91 100-4055-1540-0000 Life Insurance 145.00 68.00 72.00 -4.00 PERSONNEL SERVICES 232,791.00 82,588.00 84,003.91 -1,415.91 100-4055-2000-00000ffice Supplies 2,500.00 1,185.00 84.89 1,100.11 100-4055-2101-0000Genera1 Supplies 500.00 216.00 301.89 -85.89 100-4055-2107-0000 Computer Software 0.00 0.00 0.00 0.00 100-4055-2110-0000 Automotive Fuel 2,800.00 1,059.00 531.84 527.16 100-4055-2201-0000 Equipment Repair Supplies 0.00 0.00 0.00 0.00 100-4055-2302-0000 Other Minor Equipment 100.00 0.00 0.00 0.00 SUPPLIES 5,900.00 2,460.00 918.62 1,541.38 100-4055-3013-0000 Record Retention 1,000.00 0.00 0.00 0.00 100-4055-3099-0000Other Professional Services 7,500.00 2,346.00 12,000.00 -9,654.00 100-4055-3102-0000 Postage 3,000.00 572.00 278.40 293.60 100-4055-3200-0000 Mileage 200.00 8.00 0.00 8.00 100-4055-3201-0000 Seminar/Conference Fees 300.00 90.00 0.00 90.00 100-4055-3202-0000Meals 0.00 0.00 0.00 0.00 100-4055-3203-0000Housing 0.00 0.00 0.00 0.00 100-4055-3204-0000 Education 0.00 0.00 0.00 0.00 100-4055-3400-0000Printing and Publishing 4,000.00 1,072.00 614.28 457.72 100-4055-3500-0000 General Insurance 3,599.00 0.00 0.00 0.00 100-4055-3702-0000 Equipment Repair Charges 500.00 358.00 0.00 358.00 100-4055-3707-0000 Maintenance Agreements 2,000.00 500.00 0.00 500.00 SERVICES AND CHARGES 22,099.00 4,946.00 12,892.68 -7,946.68 100-4055-4000-0000Memberships and Dues 900.00 685.00 688.00 -3.00 100-4055-4001-0000 Subscriptions 200.00 168.00 0.00 168.00 100-4055-4099-0000Misce1laneous Charges 1,400.00 1,044.00 0.00 1,044.00 MISCELLANEOUS 2,500.00 1,897.00 688.00 1,209.00 100-4055-5200-0000 C/O & Improvements 100-4055-5300-0000 C/O Machinery & Equipment 100-4055-5310-0000 C/O MIS Computer Equipment 100-4055-5400-0000 C/O Automotive Equipment CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,200.00 2,589.00 0.00 2,589.00 0.00 0.00 0.00 0.00 5,200.00 2,589.00 0.00 2,589.00 8 Account Number Description 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 100-4055-7010-0000Depreciation-Purchased 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4055 COMMUNITY DEVELOPMENT 268,490.00 94,480.00 98,503.21 4,023.21 4060 POLICE 100-4060-1000-0000 Full Time Salaries 1,678,863.00 601,290.00 527,487.60 73,802.40 100-4060-1100-00000vertime - Full Time 95,000.00 23,230.00 27,637.25 -4,407.25 100-4060-1110-0000Overtime - Fulltime (Airport) 0.00 0.00 0.00 0.00 100-4060-1111-0000 Severance Pay 0.00 0.00 0.00 0.00 100-4060-1112-0000 Sick Pay 0.00 0.00 23,627.60 -23,627.60 100-4060-1113-0000 Vacation Pay 0.00 0.00 34,565.33 -34,565.33 100-4060-1199-0000 Labor/Benefits-Vehicle Repair 4,000.00 1,030.00 894.27 135.73 100-4060-1200-0000Part Time Salaries 40,000.00 4,566.00 5,112.00 -546.00 100-4060-1300-0000Overtime - Part Time 0.00 0.00 0.00 0.00 100-4060-1410-0000PERA 256,383.00 84,119.00 83,877.90 241.10 100-4060-1420-0000 FICA/Medicare 35,547.00 11,040.00 9,627.20 1,412.80 100-4060-1500-0000 Hospital / Medical 218,894.00 101,473.00 95,754.70 5,718.30 100-4060-1520-0000Dental Insurance 12,546.00 6,033.00 6,115.13 -82.13 100-4060-1540-0000Life Insurance 1,479.00 616.00 740.40 -124.40 100-4060-1700-0000Uniform Allowance 17,000.00 5,911.00 3,907.29 2,003.71 100-4060-1910-0000 Holiday Pay 74,655.00 1,134.00 2,993.76 -1,859.76 PERSONNEL SERVICES 2,434,367.00 840,442.00 822,340.43 18,101.57 100-4060-2000-0000Office Supplies 5,500.00 1,879.00 1,343.08 100-4060-2101-0000General Supplies 11,000.00 2,784.00 2,077.83 100-4060-2103-0000 Auto Maintenance Supplies 1,500.00 230.00 1,331.25 100-4060-2110-0000 Automotive Fuel 80,000.00 31,535.00 16,776.55 100-4060-2111-0000Paper/Forms 1,800.00 368.00 0.00 100-4060-2115-0000 Tires 2,500.00 132.00 0.00 100-4060-2201-0000 Equipment Repair Supplies 700.00 317.00 901.72 100-4060-2302-0000 Other Minor Equipment 8,000.00 2,819.00 0.00 SUPPLIES 111,000.00 40,064.00 22,430.43 535.92 706.17 -1,101.25 14,758.45 368.00 132.00 -584.72 2,819.00 17,633.57 100-4060-3099-0000 Other Professional Services 7,000.00 2,657.00 1,495.58 1,161.42 100-4060-3101-0000 Telephone 2,500.00 1,558.00 0.00 1,558.00 100-4060-3102-0000 Postage 1,500.00 393.00 239.04 153.96 100-4060-3103-0000 Cellular Phones 10,000.00 2,663.00 4,760.88 -2,097.88 100-4060-3104-0000 Pagers 1,500.00 630.00 134.74 495.26 100-4060-3105-0000 800 MHZ Radio Service Fee 15,000.00 2,341.00 753.73 1,587.27 1004060-3106-0000 Terminal Access Charge 26,500.00 5,917.00 8,875.00 -2,958.00 100-4060-3200-0000 Mileage 0.00 0.00 0.00 0.00 100-4060-3201-0000 Training 15,000.00 7,785.00 1,730.00 6,055.00 100-4060-3202-0000Meals 1,500.00 1,045.00 52.66 992.34 100-4060-3203-0000 Housing 2,250.00 959.00 0.00 959.00 100-4060-3204-0000 Education 3,250.00 0.00 6,705.66 -6,705.66 100-4060-3400-0000 Printing and Publishing 2,500.00 518.00 1,930.09 -1,412.09 100-4060-3500-0000 General Insurance 88,335.00 0.00 0.00 0.00 100-4060-3701-0000 Vehicle Repair Charges 12,000.00 3,077.00 5,851.77 -2,774.77 100-4060-3702-0000 Equipment Repair Charges 3,000.00 403.00 66.50 336.50 100-4060-3707-0000 Maintenance Agreements 6,000.00 1,317.00 0.00 1,317.00 100-4060-3804-0000 Equipment Rental/Lease 4,000.00 1,665.00 0.00 1,665.00 SERVICES AND CHARGES 201,835.00 32,928.00 32,595.65 332.35 100-4060-4000-0000 Memberships and Dues 100-4060-4001-0000 Subscriptions 1,500.00 1,356.00 780.00 576.00 250.00 33.00 32.00 1.00 9 Account Number Description 100- 4060 -4004 -0000 Vet Fees 100 - 4060 - 4008 -0000 Doctor's Fees 100- 4060 - 4099 -0000 Miscellaneous Charges MISCELLANEOUS 100 - 4060 -5300 -0000 C/0 Machinery & Equipment 100- 4060 -5310 -0000 C/O MIS Computer Equipment 100- 4060 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 100- 4060 - 7010 -0000 Depreciation- Purchased 100 - 4060 - 7020 -0000 Depreciation - Contributed DEPRECIATION 4060 POLICE 4070 FIRE 100- 4070 -1000 -0000 Full Time Salaries 100 -4070- 1100 -0000 Overtime - Full Time 100 -4070- 1111 -0000 Severance Pay 100 -4070- 1112 -0000 Sick Pay 100 - 4070 -1113 -0000 Vacation Pay 100 - 4070 -1199 -0000 Labor/Benefits-Vehicle Repair 100 - 4070 - 1200 -0000 Part Time Salaries 100 -4070 -1300 -0000 Overtime - Part Time 100 - 4070 -1410 -0000 PERA 100 -4070- 1420 -0000 FICA/Medicare 100 -4070- 1500 -0000 Hospital / Medical 100 - 4070 -1520 -0000 Dental Insurance 100- 4070 -1540 -0000 Life Insurance 100 - 4070 - 1700 -0000 Uniform Allowance 100- 4070 -1910 -0000 Holiday Pay 100 -4070- 1920 -0000 Medical Evaluations PERSONNEL SERVICES 100 -4070- 2000 -0000 Office Supplies 100 -4070- 2101 -0000 General Supplies 100 -4070- 2103 -0000 Auto Maintenance Supplies 100 -4070- 2107 -0000 Computer Software 100 -4070- 2108 -0000 Fire Education Materials 100 -4070- 2110 -0000 Automotive Fuel 100 -4070- 2111 -0000 Paper/Forms 100 -4070- 2115 -0000 Tires 100 -4070- 2201 -0000 Equipment Repair Supplies 100 -4070- 2301 -0000 Safety Equipment 100 -4070- 2302 -0000 Other Minor Equipment SUPPLIES 100 -4070- 3010 -0000 Internet Service 100 -4070- 3099 -0000 Professional Services 100 -4070- 3101 -0000 Telephone 100 -4070- 3102 -0000 Postage 100 -4070- 3103 -0000 Cellular Phones 100- 4070 - 3104 -0000 Pager Services 100 -4070- 3105 -0000 800 MHZ Radio Service Fee 100 - 4070 - 3200 -0000 Mileage 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 6,000.00 2,500.00 1,500.00 11,750.00 21,500.00 79,300.00 127,000.00 227,800.00 0.00 0.00 0.00 1,500.00 1,500.00 500.00 0.00 4,000.00 17,000.00 350.00 2,000.00 1,000.00 3,000.00 3,000.00 33,850.00 0.00 4,500.00 0.00 750.00 1,500.00 0.00 11,500.00 0.00 1,600.00 917.00 317.00 4,223.00 9,033.00 35,163.00 84,719.00 128,915.00 0.00 0.00 0.00 2,986,752.00 1,046,572.00 576,318.00 204,954.00 42,500.00 15,120.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 336.00 100,000.00 36,447.00 5,000.00 2,061.00 91,017.00 31,570.00 19,485.00 6,789.00 86,390.00 41,636.00 4,674.00 2,283.00 551.00 229.00 4,000.00 1,012.00 17,664.00 0.00 4,500.00 1,587.00 953,599.00 344,024.00 566.00 516.00 28.00 0.00 9.00 6,296.00 135.00 419.00 138.00 298.00 563.00 8,968.00 0.00 1,269.00 0.00 370.00 486.00 0.00 3,307.00 0.00 1,452.56 147.44 40.00 877.00 380.73 -63.73 2,685.29 1,537.71 11,343.04 - 2,310.04 13,999.42 21,163.58 72,664.20 12,054.80 98,006.66 30,908.34 0.00 0.00 0.00 0.00 0.00 0.00 978,058.46 68,513.54 157,962.36 46,991.64 13,875.96 1,244.04 26,512.51 - 26,512.51 18,078.17 - 18,078.17 22,030.75 - 22,030.75 468.65 - 132.65 39,695.38 - 3,248.38 2,312.65 - 251.65 28,405.54 3,164.46 4,194.99 2,594.01 35,191.55 6,444.45 2,073.74 209.26 243.60 -14.60 702.35 309.65 488.77 - 488.77 360.00 1,227.00 352,596.97 - 8,572.97 562.03 3.97 700.25 - 184.25 56.39 -28.39 0.00 0.00 0.00 9.00 3,749.96 2,546.04 0.00 135.00 2,413.73 - 1,994.73 56.98 81.02 - 988.22 1,286.22 33.54 529.46 6,584.66 2,383.34 0.00 0.00 1,417.91 - 148.91 140.60 - 140.60 85.31 284.69 893.94 - 407.94 436.17 - 436.17 1,166.90 2,140.10 0.00 0.00 1 0 Account Number Description 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 100 -4070- 3201 -0000 Seminar /Conference Fees 2,000.00 678.00 60.00 618.00 100 -4070- 3202 -0000 Meals 0.00 0.00 0.00 0.00 100 -4070- 3203 -0000 Housing 1,500.00 608.00 0.00 608.00 100 -4070- 3204 -0000 Training and Education 10,000.00 4,538.00 1,893.68 2,644.32 100 -4070- 3400 -0000 Printing and Publishing 750.00 325.00 0.00 325.00 100 -4070- 3500 -0000 General Insurance 63,213.00 1,495.00 1,234.00 261.00 100 -4070- 3701 -0000 Vehicle Repair Charges 18,000.00 5,783.00 2,692.43 3,090.57 100- 4070 - 3702 -0000 Equipment Repair Charges 1,500.00 480.00 176.72 303.28 100 -4070- 3707 -0000 Maintenance Agreements 0.00 0.00 0.00 0.00 SERVICES AND CHARGES 115,213.00 19,339.00 10,197.66 9,141.34 100- 4070 - 4000 -0000 Memberships and Dues 1,500.00 1,438.00 1,174.00 264.00 100- 4070 -4001 -0000 Subscriptions 500.00 330.00 41.95 288.05 100- 4070 - 4002 -0000 Laundry 150.00 12.00 0.00 12.00 100- 4070 - 4099 -0000 Miscellaneous Charges 2,000.00 581.00 594.62 -13.62 MISCELLANEOUS 4,150.00 2,361.00 1,810.57 550.43 100- 4070 -5200 -0000 C/O & Improvements 50,700.00 9,652.00 0.00 9,652.00 100 - 4070 - 5300 -0000 C/O Machinery & Equipment 53,300.00 12,104.00 13,653.84 - 1,549.84 100 - 4070 -5310 -0000 C/O MIS Computer Equipment 34,600.00 10,736.00 0.00 10,736.00 100- 4070 -5400 -0000 C/O Automotive Equipment 140,000.00 0.00 0.00 0.00 CAPITAL OUTLAY 278,600.00 32,492.00 13,653.84 18,838.16 100 -4070- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00 100 -4070- 7020 -0000 Depreciation- Contributed 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4070 FIRE 1,385,412.00 407,184.00 384,843.70 22,340.30 4080 INSPECTIONS 100 -4080- 1000 -0000 Full Time Salaries 157,988.00 55,904.00 50,899.67 5,004.33 100 - 4080 - 1100 -0000 Overtime - Full Time 0.00 0.00 411.93 -411.93 100- 4080 - 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00 100 -4080- 1112 -0000 Sick Pay 0.00 0.00 1,519.62 - 1,519.62 100 - 4080 -1113 -0000 Vacation Pay 0.00 0.00 3,335.53 - 3,335.53 100 - 4080 -1199 -0000 Labor/Benefits- Vehicle Repair 1,500.00 614.00 0.00 614.00 100-4080-1410-0000 P ERA 10,664.00 3,770.00 3,788.27 -18.27 100-4080-1420-0000 FICA/Medicare 12,086.00 4,249.00 3,974.49 274.51 100 - 4080 - 1500 -0000 Hospital / Medical 20,986.00 10,150.00 9,527.20 622.80 100 -4080- 1520 -0000 Dental Insurance 1,230.00 623.00 594.89 28.11 100 -4080- 1540 -0000 Life Insurance 145.00 70.00 72.00 -2.00 PERSONNEL SERVICES 204,599.00 75,380.00 74,123.60 1,256.40 100 -4080- 2000 -0000 Office Supplies 1,400.00 443.00 100.01 342.99 100 - 4080 - 2101 -0000 General Supplies 1,100.00 271.00 109.95 161.05 100 -4080- 2110 -0000 Automotive Fuel 2,500.00 909.00 461.59 447.41 100 - 4080 -2115 -0000 Tires 400.00 112.00 0.00 112.00 100 -4080- 2201 -0000 Equipment Repair Supplies 300.00 144.00 0.00 144.00 100 -4080- 2302 -0000 Other Minor Equipment 300.00 84.00 0.00 84.00 SUPPLIES 6,000.00 1,963.00 671.55 1,291.45 100 -4080- 3012 -0000 Computer Programming 1,500.00 0.00 0.00 0.00 100 -4080- 3013 -0000 Records Retention 0.00 0.00 0.00 0.00 100 -4080- 3099 -0000 Other Professional Services 1,500.00 1,059.00 995.00 64.00 100 -4080- 3101 -0000 Telephone 100.00 32.00 0.00 32.00 100 -4080- 3102- 0000Postage 300.00 88.00 82.48 5.52 11 Account Number Description 100 -4080- 3103 -0000 Cellular Phones 1,000.00 100 -4080- 3200 -0000 Mileage 150.00 100 - 4080 - 3201 -0000 Seminar /Conference Fees 1,400.00 100 -4080- 3202 -0000 Meals 200.00 100- 4080 - 3203 -0000 Housing 400.00 100 -4080- 3205 -0000 Education 200.00 100- 4080 - 3400 -0000 Printing and Publishing 1,000.00 100- 4080 - 3500 -0000 General Insurance 3,113.00 100 - 4080 - 3702 -0000 Equipment Repair Charges 300.00 100 -4080- 3707 -0000 Maintenance Agreements 2,000.00 100 -4080- 3806 -0000 Uniforms 400.00 100 -4080 -3904 -0000 Building Permit Surcharge 15,000.00 SERVICES AND CHARGES 28,563.00 100 - 4080 - 4000 -0000 Memberships and Dues 350.00 100- 4080 -4001 -0000 Subscriptions 0.00 100 - 4080 -4099 -0000 Miscellaneous Charges 500.00 MISCELLANEOUS 850.00 100 -4080 -5300 -0000 C/0 Machinery & Equipment 9,000.00 100 - 4080 -5310 -0000 C/O MIS Computer Equipment 22,500.00 100 - 4080 -5400 -0000 C/0 Automotive Equipment 0. CAPITAL OUTLAY 31,500.00 100 -4080- 7010 -0000 Depreciation - Purchased 0.00 DEPRECIATION 0 4080 INSPECTIONS 271,512.00 4090 ENGINEERING 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 340.00 15.00 471.00 0.00 0.00 200.00 774.00 0.00 0.00 1,873.00 182.00 3,685.00 8,719.00 62.00 0.00 246.00 308.00 3,888.00 10,969.00 0.00 14,857.00 0.00 0.00 101,227.00 70.09 269.91 93.50 -78.50 298.00 173.00 28.10 -28.10 110.38 - 110.38 0.00 200.00 0.00 774.00 0.00 0.00 0.00 0.00 2,015.87 - 142.87 0.00 182.00 1,372.84 2,312.16 5,066.26 3,652.74 35.00 27.00 0.00 0.00 0.00 246.00 35.00 273.00 0.00 3,888.00 0.00 10,969.00 0.00 0.00 0.00 14,857.00 0.00 0.00 0.00 0.00 79,896.41 21,330.59 4085 CIVIL DEFENSE 100 -4085- 2101 -0000 General Supplies 50.00 0.00 8,450.10 - 8,450.10 SUPPLIES 50.00 0.00 8,450.10 - 8,450.10 100 -4085- 3104 -0000 Alarms And Sirens 2,500.00 0.00 0.00 0.00 100 -4085- 3200- 0000Mileage 0.00 0.00 0.00 0.00 100 -4085- 3201 -0000 Seminar /Conference Fees 900.00 344.00 0.00 344.00 100 -4085- 3203 -0000 Housing 1,000.00 0.00 0.00 0.00 100 -4085- 3500 -0000 General Insurance 65.00 0.00 0.00 0.00 100 -4085- 3600 -0000 Electricity 0.00 0.00 65.18 -65.18 100 -4085 -3706 -0000 Command Post Maintenance 1,500.00 0.00 0.00 0.00 SERVICES AND CHARGES 5,965.00 344.00 65.18 278.82 100- 4085- 4000 -0000 Memberships And Dues 300.00 215.00 130.00 85.00 100 - 4085- 4099 -0000 Miscellaneous Charges 250.00 5.00 0.00 5.00 MISCELLANEOUS 550.00 220.00 130.00 90.00 100 -4085 -5300 -0000 C/0 Machinery & Equipment 0.00 0.00 0.00 0.00 100 - 4085 -5310 -0000 C/0 MIS Equipment 2,000.00 0.00 0.00 0.00 CAPITAL OUTLAY 2,000.00 0.00 0.00 0.00 100- 4085 -7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4085 CIVIL DEFENSE 8,565.00 564.00 8,645.28 - 8,081.28 12 Account Number Description 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 100- 4090 - 1000 -0000 Full Time Salaries 230,331.00 86,742.00 76,126.05 10,615.95 100- 4090 - 1100 -0000 Overtime - Full Time 5,000.00 724.00 0.00 724.00 100 - 4090 - 1111 -0000 Severance Pay 0.00 0.00 0.00 0.00 100 -4090- 1112 -0000 Sick Pay 0.00 0.00 1,821.18 - 1,821.18 100- 4090 -1113 -0000 Vacation Pay 0.00 0.00 1,906.15 - 1,906.15 100- 4090 -1199 -0000 Labor/Benefits-Vehicle Repair 500.00 97.00 0.00 97.00 100 -4090- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 0.00 100 -4090- 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 0.00 100-4090-1410-0000 PERA 15,733.00 5,848.00 5,335.24 512.76 100- 4090 - 1420- 0000 FICA/Medicare 18,577.00 6,738.00 5,511.42 1,226.58 100 -4090- 1500 -0000 Hospital / Medical 34,941.00 17,110.00 16,254.61 855.39 100- 4090 - 1520 -0000 Dental Insurance 1,648.00 839.00 816.99 22.01 100- 4090 -1540 -0000 Life Insurance 193.00 81.00 96.48 -15.48 PERSONNEL SERVICES 306,923.00 118,179.00 107,868.12 10,310.88 100 -4090- 2000 -0000 Office Supplies 2,075.00 1,057.00 71.30 985.70 100- 4090 - 2101 -0000 General Supplies 850.00 99.00 24.03 74.97 100 -4090- 2107 -0000 Computer Software 1,200.00 723.00 0.00 723.00 100 -4090- 2110 -0000 Automotive Fuel 2,500.00 634.00 457.76 176.24 100 -4090- 2116 -0000 Hydrants 4,900.00 963.00 710.28 252.72 100 -4090- 2302 -0000 Other Minor Equipment 500.00 45.00 0.00 45.00 SUPPLIES 12,025.00 3,521.00 1,26337 2,257.63 100 -4090- 3000 -0000 Consulting Engineer 0.00 0.00 0.00 0.00 100 -4090- 3013 -0000 Records Retention 0.00 0.00 0.00 0.00 100 -4090 -3099 -0000 Other Professional Services 0.00 0.00 0.00 0.00 100 -4090- 3101 -0000 Telephone 0.00 0.00 0.00 0.00 100 -4090- 3102 -0000 Postage 250.00 77.00 126.04 -49.04 100 -4090- 3103 -0000 Cellular Phones 1,500.00 470.00 279.05 190.95 100 -4090- 3200 -0000 Mileage 0.00 0.00 0.00 0.00 100- 4090 -3201 -0000 Seminar /Conference Fees 400.00 159.00 90.00 69.00 100- 4090 -3400 -0000 Printing and Publshing 0.00 0.00 0.00 0.00 100 -4090- 3500 -0000 General Insurance 16,842.00 0.00 0.00 0.00 100 -4090- 3702 -0000 Equipment Repair Charges 800.00 203.00 0.00 203.00 100 -4090- 3707 -0000 Maintenance Agreements 2,900.00 1,210.00 1,917.35 - 707.35 100 -4090- 3802 -0000 Myrtle St Dump Site 0.00 0.00 0.00 0.00 SERVICES AND CHARGES 22,692.00 2,119.00 2,412.44 - 293.44 100- 4090 - 4000 -0000 Memberships And Dues 250.00 239.00 231.25 7.75 100 - 4090 - 4001 -0000 Subscriptions 0.00 0.00 0.00 0.00 100- 4090 - 4099 -0000 Miscellaneous Charges 1,100.00 469.00 0.00 469.00 MISCELLANEOUS 1,350.00 708.00 231.25 476.75 100- 4090 -5200 -0000 C/O & Capital Improvements 100- 4090 -5300 -0000 C/O Machinery & Equipment 100 - 4090 -5310 -0000 C/O MIS Computer Equipment 100 - 4090.5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 0.00 0.00 2,400.00 0.00 2,400.00 0 . 0 0 0.00 0.00 0.00 0.00 0.00 1,481.00 0.00 1,481.00 0.00 0.00 0.00 1,481.00 0.00 1,481.00 100 -4090- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00 100 -4090- 7020 -0000 Depreciation- Contributed 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4090 ENGINEERING 345,390.00 126,008.00 111,775.18 14,232.82 4100 STREET 13 2009 2009 2009 2009 Account Number Description Budget YTD Budget YTD Actual YTD Var 100 -4100- 1000- 0000Full Time Salaries 347,350.00 129,750.00 115,300.92 14,449.08 100 - 4100 -1100 -0000 Overtime - Full Time 10,000.00 3,832.00 3,605.49 226.51 100 -4100- 1111 -0000 Severance Pay 0.00 0.00 20,688.89 - 20,688.89 100 -4100- 1112 -0000 Sick Pay 0.00 0.00 7,982.92 - 7,982.92 100 -4100- 1113 -0000 Vacation Pay 4,169.00 1,223.00 9,478.83 - 8,255.83 100- 4100 - 1199 -0000 Labor /Benefits - Vehicle Repair - 7,500.00 - 1,904.00 - 1,391.50 - 512.50 100 -4100- 1200 -0000 Part Time Salaries 18,000.00 933.00 0.00 933.00 100 -4100- 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 0.00 100-4100-1410-0000 PERA 24,385.00 8,729.00 8,801.21 -72.21 100-4100-1420-0000 FICA/Medicare 29,581.00 10,469.00 11,314.97 - 845.97 100 -4100- 1500 -0000 Hospital / Medical 59,146.00 28,884.00 27,206.25 1,677.75 100-4100-1520-0000 Dental Insurance 3,321.00 1,635.00 1,616.17 18.83 100 - 4100 -1540 -0000 Life Insurance 390.00 162.00 196.80 -34.80 100 -4100- 1800 -0000 Longevity Pay 3,928.00 0.00 0.00 0.00 PERSONNEL SERVICES 492,770.00 183,713.00 204,800.95 - 21,087.95 100 -4100- 2000 -0000 Office Supplies 500.00 259.00 0.00 259.00 100 -4100- 2101 -0000 General Supplies 20,000.00 7,171.00 2,047.58 5,123.42 100 -4100- 2102 -0000 Janitorial Supplies 4,000.00 1,171.00 369.40 801.60 100 - 4100- 2105 -0000 Asphalt 35,000.00 7,592.00 7,966.50 - 374.50 100 -4100- 2106 -0000 Salt / Sand 72,000.00 36,990.00 56,133.54 - 19,143.54 100 -4100- 2108 -0000 Gravel 2,500.00 1,232.00 0.00 1,232.00 100 - 4100- 2110 -0000 Automotive Fuel 50,000.00 19,958.00 6,388.64 13,569.36 100 -4100- 2115 -0000 Tires 8,000.00 2,359.00 435.32 1,923.68 100 -4100- 2201 -0000 Equipment Repair Supplies 30,000.00 13,606.00 6,161.22 7,444.78 100 -4100- 2202 -0000 Building Repair Supplies 1,000.00 526.00 0.00 526.00 100 -4100- 2300 -0000 Small Tools 0.00 0.00 0.00 0.00 100 -4100- 2301 -0000 Safety Equipment 3,000.00 909.00 175.09 733.91 100- 4100- 2302 -0000 Other Minor Equipment 10,000.00 1,548.00 444.15 1,103.85 SUPPLIES 236,000.00 93,321.00 80,121.44 13,199.56 100 -4100- 3002 -0000 Contractual 43,000.00 9,089.00 9,905.43 - 816.43 100 -4100- 3099 -0000 Other Professional Services 4,000.00 2,110.00 0.00 2,110.00 100 -4100- 3101 -0000 Telephone 2,500.00 746.00 704.57 41.43 100 - 4100- 3103 -0000 Cellular Phones 800.00 257.00 160.76 96.24 100 -4100- 3200 -0000 Mileage 0.00 0.00 0.00 0.00 100 -4100- 3201 -0000 Seminar /Conference Fees 1,500.00 1,121.00 0.00 1,121.00 100 -4100- 3202 -0000 Meals 0.00 0.00 0.00 0.00 100 -4100- 3203 -0000 Housing 0.00 0.00 0.00 0.00 100 -4100- 3400 -0000 Printing and Publishing 500.00 422.00 53.91 368.09 100 -4100- 3500 -0000 General Insurance 53,473.00 0.00 0.00 0.00 100- 4100- 3600 -0000 Electricity 14,000.00 4,375.00 4,328.24 46.76 100 -4100- 3601 -0000 Natural Gas 12,000.00 8,200.00 5,394.69 2,805.31 100 -4100- 3702 -0000 Equipment Repair Charges 10,000.00 2,691.00 527.79 2,163.21 100 -4100- 3703 -0000 Building Repair Charges 8,000.00 781.00 173.00 608.00 100 -4100- 3707 -0000 Maintenance Agreements 13,000.00 10,056.00 3,483.06 6,572.94 100 -4100- 3709 -0000 Sealcoating / Patching 123,000.00 671.00 872.66 - 201.66 100 -4100- 3710 -0000 Sidewalk Repair/Replacement 4,000.00 0.00 0.00 0.00 100 -4100- 3806 -0000 Uniforms 8,000.00 2,451.00 792.62 1,658.38 SERVICES AND CHARGES 297,773.00 42,970.00 26,396.73 16,573.27 100 - 4100- 4000 -0000 Memberships And Dues 300.00 116.00 285.00 - 169.00 100 -4100- 4099 -0000 Miscellaneous Charges 7,400.00 2,568.00 1,809.87 758.13 MISCELLANEOUS 7,700.00 2,684.00 2,094.87 589.13 100 - 4100 - 5100 -0000 C/0 Land 0.00 0.00 0.00 0.00 14 Account Number Description 100 - 4100 -5200 -0000 C/O & Improvements 100 - 4100 -5300 -0000 CIO Machinery & Equipment 100 - 4100 -5310 -0000 C/O MIS Computer Equipment 100- 4100 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 100 - 4140 - 5100 -0000 C/O Land CAPITAL OUTLAY 2009 2009 2009 2009 Budget YTD Budget YTD Actual YTD Var 0.00 0.00 0.00 0.00 286,600.00 171,540.00 0.00 171,540.00 4,000.00 1,185.00 0.00 1,185.00 0.00 0.00 0.00 0.00 290,600.00 172,725.00 0.00 172,725.00 100 -4100- 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 0.00 100 -4100- 7020 -0000 Depreciation- Purchased 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4100 STREET 1,324,843.00 495,413.00 313,413.99 181,999.01 4140 UNALLOCATED 100 -4140- 1500 -0000 Hospital / Medical / Retirees 535,440.00 270,987.00 202,505.70 68,481.30 100- 4140 - 1540 -0000 Life Insurance- Retirees 0.00 0.00 0.00 0.00 PERSONNEL SERVICES 535,440.00 270,987.00 202,505.70 68,481.30 100 -4140- 3005 -0000 Maple Island Prison Site 0.00 0.00 0.00 0.00 100 -4140- 3080 -0000 Clean Up Services 0.00 0.00 0.00 0.00 100 -4140- 3094 -0000 Wellness Program 0.00 0.00 0.00 0.00 100 -4140- 3095 -0000 Community Volunteer Services 15,275.00 7,638.00 3,818.75 3,819.25 100 -4140- 3096 -0000 Youth Service Bureau 33,800.00 8,450.00 8,450.00 0.00 100 -4140- 3097 -0000 Human Rights Commission 300.00 128.00 80.60 47.40 100 -4140- 3098 -0000 Charter Commission Expenses 500.00 259.00 2.61 256.39 100 -4140- 3102 -0000 Postage 0.00 0.00 0.00 0.00 100 -4140- 3500 -0000 General Insurance 0.00 0.00 195,614.00 - 195,614.00 100 -4140- 3750 -0000 Fire Relief Association 140,000.00 0.00 720.00 - 720.00 SERVICES AND CHARGES 189,875.00 16,475.00 208,685.96 - 192,210.96 100 -4140- 4010 -0000 Contingency 0.00 0.00 0.00 0.00 100- 4140 - 4020 -0000 Garbage Collection 0.00 0.00 1,374.00 - 1,374.00 100- 4140 - 4080 -0000 Property Cleanup 0.00 0.00 931.88 - 931.88 100- 4140 - 4099 -0000 Miscellaneous Charges 20,000.00 12,932.00 3,088.80 9,843.20 MISCELLANEOUS 20,000.00 12,932.00 5,394.68 7,537.32 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100 -4140- 7010 -0000 Depreciation- Purchased Asset 0.00 0.00 0.00 0.00 100 -4140- 7020 -0000 Depreciation - Contributed Asset 0.00 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 0.00 4140 UNALLOCATED 745,315.00 300,394.00 416,586.34 - 116,192.34 4190 OPERATING TRANSFERS 100 -4190- 9200 -0000 Transfer Out - Special Events 100 -4190- 9230 -0000 Transfer Out - Library Fund 100 -4190- 9240 -0000 Transfer Out -Park Fund 100 -4190- 9263 -0000 Transfer Out -Dare Fund 100 -4190- 9490 -0000 Transfer Out - Capital Project OTHER FINANCING USES 32,500.00 13,540.00 13,541.65 -1.65 1,054,469.00 439,365.00 439,360.00 5.00 699,117.00 291,300.00 291,298.75 1.25 2,500.00 1,044.00 1,041.65 2.35 0.00 0.00 0.00 0.00 1,788,586.00 745,249.00 745,242.05 6.95 4190 OPERATING TRANSFERS 1,788,586.00 745,249.00 745,242.05 6.95 Expense 11,005,121.00 3,993,606.00 3,662,734.30 330,871.70 15 2009 2009 2009 2009 Account Number Description Budget YTD Budget YTD Actual YTD Var 100 GENERAL FUND Revenue Total Expense Total 0.00 - 3,323,864.00 11,005,121.00 669,742.00 11,005,121.00 3,993,606.00 - 3,049,122.12 - 274,741.88 613,612.18 56,129.82 3,662,734.30 330,871.70 16 ater THE BIRTHPLACE OF MINNEOOTA REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street June 16, 2009 7:00 P.M. APPROVAL OF MINUTES — Possible approval of the June 2, 2009 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of yespect for others.jn attendance, please limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD Update on dog park Repair of City Hall steps 6. City Attorney 7. Finance Director 2. Fire Chief 4. Community Dev. Director CONSENT AGENDA (Roll Call) 1. Resolution 2009 -88, directing payment of bills 2. Resolution 2009 -89, approval. of Trunk Highway 95 Cooperative Construction Agreement with Mn /DOT PUBLIC HEARINGS - Out of .respect for others in attendance, please limit your comments to 10 minutes or less. - 8. City Administrator 1. This is the date and times for a public hearing requested by the United States Postal Service to explain USPS intent, answer questions, and receive and suggestions. Please note: No decision concerning alternatives will be made at this meeting. Notice was published in the Stillwater Gazette on June 4, 2009. 2. This is the date and time for a public hearing to consider the 2009 Mill and Overlay project. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 5 & 12, 2009. UNFINISHED; BUSINESS 1. Discussion on Vern Stefan 2. Consider amendment,to the Heirloom Homes contract with Don Empson (Resolution -Roll Call) 3. Possible first reading of Ordinance 1008, an ordinance amending the City Code by changing commission regulations which relates to term limits for Parking, Planning, Heritage Preservation, Human Rights and Downtown Parking Commissions (Ordinance — Roll Call) 4. Possible approval of resolution changing Downtown Parking Commission regulations which relates to term limits. (Resolution — Roll) 5. Possible second reading of Ordinance 1009, an ordinance amending Article 21 -13 of the City Code by adding §21 -13, Subd. 6 which relates to ordinance adoption procedures (Ordinance — Roll Call) NEW BUSINESS 1. Discussion garage encroachment on Sherburne Street 2. St. Croix Boat & Packet Information - Number of Boats /Permit 3. Possible accepting of feasibility report and call for hearing for 2009 Sidewalk project (Resolution -Roll Call) 4. Possible appointments to Special Event Task Force 5. Possible approval of Summer Tuesdays Special Event 6. Possible appointments to Traffic Safety Committee (Resolution — Roll Call) 7. Possible appointment to Library Board (Resolution — Roll Call) 8. Discussion on benchmarks PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT to Executive Session for Employment Review All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 OTHER BUSINESS MnDOT Update — Todd Clarkowski !rater INS OINTN /LACE OF MINNESOTA CITY OF STILLWATER CITY COUNCIL MEETING June 2, 2009 REGULAR MEETING Mayor Harycki called the meeting to order at 4:35 p.m. Present: Councilmembers Cook, Polehna, Roush and Mayor Harycki Absent: Councilmember Gag Staff present: City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward 4:30 P.M. Todd Clarkowski of MnDOT provided an update on the new river crossing. He stated that currently, MnDOT and the Wisconsin Department of Transportation are working on the preliminary bridge design, a further refinement of the bridge type decided upon as the preferred design in the stakeholder and EIS processes. He said a visual quality advisory committee, composed of various stakeholder representatives, will be involved in the design refinement process; community open houses also are planned for July 15 and July 16. He also stated that it is anticipated the preliminary design process will be completed by April 2010. He also spoke to right -of -way acquisition on the Minnesota side of the new crossing and mitigation efforts related to the relocation of the Shoddy Mill buildings and the lift bridge. He noted that a lift bridge management plan has been completed, along with a bridge repair plan that converts the bridge to a bicycling /pedestrian facility. He showed a video presentation of the loop trail that will connect the lift bridge and the crossing. Mayor Harycki asked if the lift bridge will still be operational; Mr. Clarkowski responded in the affirmative, noting that there has been an agreement with the Corps of Engineers regarding a lift schedule. He stated an endowment fund has been established for the lift bridge; the fund will cover routine maintenance and operation costs associated with the bridge being a bicycle and pedestrian facility. He said MnDOT is still pursuing a letting date of July 2013 for the project. He stated the Minnesota Legislature has provided funding that would cover the Minnesota portion of the cost, while the Wisconsin DOT is still pursing funding for that state's portion of the cost. He noted there is a complaint against the project by the Sierra Club; a hearing is anticipated for later this fall. City Council Meeting June 2, 2009 Library Councilmember Roush asked about any beautification efforts in the area around the relocated Shoddy Mill buildings; Mr. Clarkowski explained there is a visual quality manual which has all the recommendations, including the area around the Shoddy Mill. Councilmember Polehna asked if there are still plans to use the former Barge Terminal property as a construction staging area; Mr. Clarkowski said that is a possibility but should not preclude the City from proceeding with any plans to make improvements to the area. Councilmember Cook asked about the possibility of stimulus funding to move the construction date up; Mr. Clarkowski responded the project wasn't one of the economic stimulus projects as state level funding has already been indentified for the Minnesota side. Mr. Clarkowski did speak to a potential federal grant source that might be pursued for the project. Councilmember Polehna asked about the possibility of providing a public river access beneath the new bridge; Mr. Clarkowski stated there is a mitigation item to fund a study to look at the public access issue. Mr. Clarkowski also provided an update on the Highway 95 mill and overlay project. He said the portion of the project in Stillwater is scheduled for the spring of 2010. Mayor Harycki stated that in the City's discussion of the project it was suggested that perhaps the work could be coordinated with the closure of the lift bridge for repairs. Mr. Clarkowski said at this point there are no longer term repairs of the bridge scheduled, but noted that MnDOT is trying to minimize the impact of the Highway 95 work in the downtown. Richard Edstrom, Library Board of Trustees' President, provided an update on library activities. He stated there were 380 public uses /meetings at the Library in 2008; and that they are still working on a rental /best seller program as a revenue producer. He also noted the Library is about to embark on a long- range, strategic planning effort; and that part of that process will be small focus group meetings to try to find out from the community what is important about the library and what the library should not be trying to do, as much as what it should be doing. He said the hope is that the City Council could serve as a focus group in some way. It was mentioned that could possibly be arranged for a 4:30 meeting so that it would not require a special meeting. STAFF REPORT Police Chief Gannaway provided an update on the marathon, He said there were some minor glitches, but noted that the Sheriffs Department dispatch center reported receiving no complaints. He said there was a complaint from the Oasis Cafe at the beginning of the race as customers couldn't access the business for a time ;;but overall, the event went well. He said he would provide a final report after a meeting with all the agencies involved. He stated he would be meeting with Stillwater Country Club representatives regarding the parking complaint on Fourth Street on June 23. Page 2 of 13 City Council Meeting June 2, 2009 Fire Chief Glaser told the Council the federal stimulus money has now been released and grant guidelines issued for the fire station construction grants. He said it appears the grant period will open June 8 and close July 10, and it appears the maximum amount is $15 million per community, $5 million per project. He noted that land acquisition is not eligible for the funding, but site preparation is eligible for funding. Priority is given to projects to improve fire protection coverage to a community, he noted. Chief Glaser asked if the City is interested in pursuing a grant, and, if so, he asked for some official direction as to how to proceed. Mayor Harycki noted that at the May 6 Special Council meeting, the Council approved spending up to $5,000 of the budgeted $40,000 for development of a site plan, if a plan is needed. Fire Chief Glaser said it doesn't appear as -built drawings will be required, but the grant does require as accurate building costs as possible be provided, which will require some consultation. There was discussion of possible funding for cleanup of the potential building site, the former City dump site. Chief Glaser stated that he had one estimate for assistance in cost estimate /grant writing of $9,000. Councilmember Roush suggested moving forward based on the $5,000 maximum previously authorized and if necessary call a special Council meeting to discuss /authorize an expenditure over that amount; it was consensus to proceed in that manner. Chief Glaser noted that burn restrictions may be re- imposed; if that happens, the announcement will be posted on the City web site. He reviewed a number of community events the department has participated in during the school year and end of school activities. He also provided an update on staffing /equipment. Community Development Director Turnblad informed the Council that the Parking Commission has decided on a fee of $3,575 for the use of the proposed staging area for Vern Stefan's project. He stated that the fee was based on a formula utilizing 11 parking spaces. Mr. Turnblad provided an update on the Water Street cleanup activities, including an estimate of $4,600 for enclosing the portable toilets. Mayor Harycki asked if Sentence to Serve or Youth Service Bureau could be involved in construction of the toilet enclosures; Mr. Turnblad said he did not know if the cost estimate was for materials only. Councilmember Polehna wondered why two handicapped - accessible toilets are necessary; Mr. Turnblad said he would check into that. Mayor Harycki passed along a compliment to Planner Mike Pogge for his response to a complaint. Public Works Director Sanders said a kickoff meeting for the Washington Avenue project is scheduled for the second week in June. He said he submitted a request for $350,000, with a City cost share of 20 %, for the project; and stated that the City share would come from the City's state aid monies. Page 3 of 13 City Council Meeting June 2, 2009 Mr. Sanders stated the joint meeting with the Brown's Creek Watershed District has been rescheduled for July 7. Mayor Harycki pointed out the Legislature had approved about $200,000 for the levee project, although the money wasn't specifically designated; he asked Mr. Sanders for an update at the next Council meeting on how the project might be moved forward. Mr. Sanders said he had spoken with a Corps of Engineers representative who has indicated there has been a request made for a different project manager; when that person comes on board in June, the City will be meeting with him in an effort to get the project moving. City Attorney Magnuson informed the Council that the order has been signed for the Wilkins Street property allowing the City to enter, inspect and do any work necessary to return that property to a duplex. Finance Director Harrison reported that the 2008 audit is nearly completed and she expects the financial statements will be ready for the public and Council sometime in July. Mayor Harycki asked that an executive session be scheduled at the next Council meeting for the administrator evaluation /review. The meeting was recessed at 5:43 p.m. RECESSED MEETING Mayor Harycki reconvened the meeting at 7 p.m. Present: Councilmembers Cook, Polehna, Roush and Mayor Harycki Absent: Councilmember Gag Staff present: City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES 7:00 P.M. Motion by Councilmember Cook, seconded by Councilmember Polehna to approve the May 8, 2009 special meeting minutes and May 19, 2009 regular meeting minutes. All in favor. Page 4 of 13 City Council Meeting PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Stillwater Ad Hoc Benchmarkina Committee — Presentation June 2, 2009 Stan Miller, member of the ad hoc committee, addressed the Council. He reviewed the mission of the committee, noting that the group focused on expenditures, not budgets, of cities with similar characteristics to Stillwater. He stated that the cities selected for comparison included Alexandria, Forest Lake, Hastings, Northfield, Red Wing and White Bear Lake. He reviewed how the group benchmarked the financial data. The report/presentation compared spending in the categories of general government, public safety, public works, sanitation, culture and recreation, housing and economic development, and all other expenditures. Also compared were total current expenditures, total capital outlay, debt service — principal payments and interest payments. Mr. Miller said the group concluded that Stillwater is typical in two of eight categories — public safety and public works — and high in six of eight categories — general government, culture and recreation, housing and economic development, capital outlay, principal payments and interest payments. The report recommended the City consider: establishing benchmarks in each category for annual review; review the Stillwater benchmarks on a quarterly basis; strive for level, not growing, debt service; consider refinancing bonds for lower interest rates; consider not anticipating state aid when setting the budget; obtain cost savings ideas from City staff; explore tools that allow close monitoring of key operations; explore shared services with neighboring communities; and explore collective purchasing. The report also included next steps: present findings; feedback; drill down; further work, including update to 2008 actual data when that information is available in 2010. Councilmember Polehna asked if the group had studied the specifics of the debt services, if, for example, other cities bond to pay a portion of the cost of street projects. Councilmember Cook asked about the expenditures for culture and recreation, whether the City is high in that category due to the library and recreation center. Mr. Miller stated the group did not have the information from the other cities' budgets to go into that detail. The Council thanked the group for its time and efforts. It was decided to have a follow -up discussion when there is a full Council present. OPEN FORUM Tom Lynum, 626 Fourth St. N., stated he was speaking for himself as a private business owner (Sauntry Mansion) in Stillwater. Mr. Lynum reviewed the lodging tax, which became effective January 1, 2008 and comparison of sales for the first quarter of 2008 and 2009, which indicates about a 25% drop in gross lodging sales. He said he had talked with hospitality business owners in competing markets who indicated they are seeing about an 8% decline in business year over year. Mr. Lynum said these are trends that need to be investigated. Mayor Harycki agreed this needs to be monitored, but noted that the lodging tax was to be a three -year experiment. Mayor Harycki stated he would share the information with the CVB (Convention and Visitors Bureau) at an upcoming meeting. Page 5 of 13 City Council Meeting June 2, 2009 Mike Robinson, 801 W. Pine St., expressed a concern about the Majestic Star docked at the City docks. He noted that the St. Croix Boat and Packet permit is limited to four boats over 26 -feet in length. He also suggested the new boat is not in keeping with the historic character of Stillwater and using the City docks. City Attorney Magnuson explained that the docks are owned and on land owned by St. Croix Boat and Packet, not the City's land. Mayor Harycki suggested that City Administrator Hansen and City Attorney Magnuson look at the language of the dock permit to determine whether there is a violation. CONSENT AGENDA* Mayor Harycki asked about the agreement with Caterpillar; Public Works Director Sanders explained that is for the replacement of a 26- year -old grader. Motion by Councilmember Polehna, seconded by Councilmember Roush to approve the Consent Agenda. Ayes: Councilmembers Cook, Polehna, Roush and Mayor Harycki Nays: None Resolution 2009 -84, directing payment of bills Resolution 2009 -85, approving continuing medical education agreement with Regions Hospital Emergency Medical Services Acceptance of Board of Water Commissioner's Financial Statement for period ending December 31, 2008 PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible approval to purchase Self Contained Breathing Apparatus and appurtenances as part of the Assistance to Firefighter's Act Grant Fire Chief Glaser told the Council the Fire Department was awarded a grant from FEMA through the Department of Homeland Security for the purchase of the equipment. Mayor Harycki noted this was a budgeted item at the full price of $147,000 +; however through the grant, the City's share of the purchase will be $24,000. Motion by Councilmember Roush, seconded by Councilmember Cook to approve the purchase for Self Contained Breathing Apparatus for the Fire Department. All in favor. Page 6 of 13 City Council Meeting June 2, 2009 Discussion on request for funding of cultural needs and use assessment (tabled from 5/19/09 meeting) City Clerk Ward noted this was on the agenda as Councilmember Roush had asked for additional information regarding responsibility for ongoing funding should a cultural /art facility of some type be constructed. Mayor Harycki read the response, which indicated there is no other request for funding from the City being made at this time and there is no obligation for any additional support at any future time. Mayor Harycki suggested tabling this request until there is an update on the State's cuts to cities. It was agreed to table this request. Possible approval of Resolution amending Resolution 2008 -157, amending the approved sidewalk sign policy City Attorney Magnuson noted the change is to eliminate the permit fee and to indicate that the program is to be administered by the City planner, with a provision of an appeal of the planner's decision to the City Council. Councilmember Roush noted there had been discussion about adding a provision that any administrative fines that might be levied through the sign program be obligated to the downtown beautification fund. City Attorney Magnuson explained that as of August 1, the State will preempt the City's administrative citation program by placing a limit of $60 on administrative citations and taking 20% of every $60 fine issued. He stated that the City will have to re- examine its administrative citation program to see if it makes sense as it will require the hiring of a hearing examiner, at City cost, to provide due process procedure. It was agreed to put the administrative citation program on the next Council agenda. Motion by Councilmember Roush, seconded by Mayor Harycki to approve the Resolution amending Resolution 2008 -157 relating to the Sign Policy. Councilmember Cook asked for a further explanation of the new language for the sidewalk sign policy. Councilmember Polehna suggested with no enforcement power, the policy is unnecessary. City Attorney Magnuson said a policy is important because it is what MnDOT tacitly approved in allowing the City to assume jurisdiction of sidewalk signs in MnDOT right -of -way. City Attorney Magnuson also suggested that the sidewalk policy enforcement mechanism can be considered in the recommendation regarding the administrative citation program. Councilmember Roush withdrew his motion pending the recommendations regarding the administrative citation program; Mayor Harycki rescinded, his second. Motion by Mayor Harycki, seconded by Councilmember Roush to table this issue to a July Council meeting. All in favor. Page 7 of 13 City Council Meeting June 2, 2009 NEW BUSINESS Discussion on Mainstream Development The recording of a discussion that took place at a previous Council meeting was replayed in which Mr. Stefan agreed to move the U -Haul trucks from his property as a condition of allowing Mr. Stefan use of some parking spaces to serve as a construction staging area for his upcoming project. Mayor Harycki reviewed the parking agreements with Mr. Stefan and noted that the U -Hauls are still on the property. Mayor Harycki stated Mr. Stefan has not abided by the conditions of the permit for the staging area and suggested revoking the permit. City Attorney Magnuson suggested that a two -week notice be provided before taking action to revoke the permit. It was noted in the discussion there are additional requirements of the permit including posting the area where the U -Hauls are parked as public parking and fencing the staging area. Mr. Magnuson said he would notice Mr. Stefan of all the conditions that need to be met. Motion by Councilmember Polehna, seconded by Councilmember Cook that if Mr. Stefan has not met the conditions promised to the City by the next Council meeting, the permit for the staging area use will be pulled at that meeting. All in favor. Consider amendment to the Heirloom Homes contract with Don Empson Community Development Director Turnblad stated the Heritage Preservation Commission has recommended the contract amendment. There was a question as to the reason for the number of inventories completed, 60 versus 300. It was agreed to table this until additional information is provided regarding the reason for the lesser number completed. Motion by Councilmember Polehna, seconded by Councilmember Cook to table this until the next Council meeting on June 16, 2009. All in favor. 501 N. Main St. Decorative Liahts Public Works Director Sanders reviewed the issue regarding the four pedestrian street lights in front of 501 North Main. In December, he stated the proposal was a cost of $7,000 to connect the lighting to the Xcel system and through additional discussions Xcel has reduced the cost to $5,000. Mr. Sanders stated it has been discovered Xcel has overcharged for some City lights and that overcharge amount would be used to reduce the cost to $2,300. Councilmember Roush asked if there was an issue regarding the possible theft of public utilities; Attorney Magnuson said the developer won't pay because someone at the City said what was being done met specifications. Xcel subsequently turned the lights off because the lighting /wiring didn't meet Xcel standards, Mr. Magnuson noted. Mr. Sanders noted that staff is still working with Xcel regarding additional overcharges which might further reduce this cost. Councilmember Roush pointed out the overcharge is taxpayer money. Page 8 of 13 City Council Meeting June 2, 2009 Motion by Mayor Harycki, seconded by Councilmember Polehna to authorize the City to enter into the agreement with Xcel for the 501 North Main pedestrian lights. Motion passed 3 -1, (with Councilmember Roush voting Nay). Comprehensive Plan update and Stillwater Barge Terminal Property (formerly called the Aiple Property) information Community Development Director Turnblad provided an overview of some of the requirements for implementing the 2030 Comprehensive Plan, including zoning and land use changes to be consistent with the Comp Plan, and identifying a capital improvement plan. He noted that economic development and redevelopment will become a stronger tool in implementation as the City becomes fully developed. He pointed out the Parks and Recreation Commission has developed a priority list for development and upgrade of the City's parks, and the downtown chapter of the plan has its own implementation section. Councilmember Roush asked about the status of the Millbrook development; Mr. Turnblad stated the phasing will be delayed due to the economy, but the development is still on track with the development agreements. Mr. Turnblad reviewed the master plan for the Barge Terminal property, noting that this plan became the foundation for discussions with MnDOT in the third iterations of plans for a new river crossing and is completely consistent with MnDOT's mitigation plans for the new bridge. He noted MnDOT will build the trail system, as well as some other aspects of the master plan as part of the bridge mitigation efforts. Postal Park water feature Public Works Director Sanders reviewed the request to purchase a recirculating pump and provide electrical service to Postal Park, a small space across from the Lowell Inn, to get the water feature in the park operational again. Motion by Councilmember Polehna, seconded by Councilmember Cook, to approve the requested purchase as presented. All in favor. Planning. Heritage Preservation. Human Rights and Downtown Parking commissions City Clerk Ward said this ordinance addresses the Council's desire for term limits and voting membership for the Council liaison. Councilmember Roush asked if the resolution addresses the question of standardizing the length of terms to three years. Councilmember Cook asked if this allows for a member to serve an additional term past three terms if there are no other applicants. Ms. Ward noted this is the first reading of the ordinance and those changes could be made for the second reading. Mayor Harycki also noted there was discussion of having terms extend to May 1, rather than expire on January 1. Motion by Mayor Harycki, seconded by Councilmember Roush to table this until all the changes discussed above are included. All in favor. Page 9 of 13 City Council Meeting June 2, 2009 Possible approval to purchase Laserfische licenses City Clerk Ward stated all the departments are moving toward digital recording of paperwork and said she is requesting three additional licenses at this time to assist in the project. She explained that Laserfiche and the digitizing of documents will be an ongoing project in that rather than filing paper, staff is filing in Laserfiche and will require additional licenses as Laserfiche moves into other departments. She stated that the cost is $750 per license with an annual fee of $150 per license. Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the request as presented. All in favor. Discussion on Traffic Safety Committee Councilmember Polehna reported that five applications had been received for the traffic safety committee, with all five applicants interviewed by Councilmember Cook and himself, assisted by Councilmember Roush. He said the interview committee would like to appoint all five applicants as they are all qualified folks. He said appointing the five will require a change in the membership from four as stated in the original resolution. City Clerk Ward pointed out that will make the membership 10, which could present a problem in case of tie votes. Councilmember Polehna said he envisioned this committee as more of a discussion /recommendation group. Councilmember Roush suggested that nine is the better number and asked what happens if there are not such qualified applicants in the future. It was suggested that a staff member could be removed from the committee to have membership at 9 if there is a problem. Motion by Councilmember Polehna, seconded by Councilmember Cook to adopt Resolution 2009 -86, resolution amending resolution 2009 -52 Establishing A Traffic Safety Review Committee for the City of Stillwater which revises the resolution to have a committee membership include five residents, rather than four. Ayes: Councilmembers Cook, Roush, Polehna and Mayor Harycki Nays: None Possible appointments to Special Event Task Force City Clerk Ward stated three applications have been received for membership on the special events task force, Debbie Johnson, Sherri Hopfe, and David Mooney, noting that Ms. Johnson and Mr. Mooney would fill the at -large citizen representation. It was pointed out that the position of downtown merchant not a Chamber member had already been filled and the Chamber has already appointed its representative. It was noted that Mr. Mooney is associated with St. Croix Events, which might present a conflict of interest. Councilmember Polehna suggested interviewing the candidates to be consistent with what is done for other commission /committee applicants. It was agreed to have Councilmembers Cook and Gag interview the applicants. Page 10 of 13 City Council Meeting June 2, 2009 Possible first reading of ordinance relating to Ordinance Adoption Procedures City Attorney Magnuson said the proposal pertains to the second readings of ordinances and would require that a second reading take place within 60 days of the first reading or the process must start over with a new first reading. Mr. Magnuson said there had been discussion to require a new first reading if an ordinance is substantially amended prior to the second reading; however, City Charter provides that the second reading shall be by section and amendments can be offered by the Council at the reading of each section. Mr. Magnuson said he thought this addressed the major concern about the potential for long gaps between the first and second readings. Councilmember Roush suggested perhaps adding a requirement that there shall be the same Councilmembers for the first and second readings. Motion by Mayor Harycki, seconded by Councilmember Roush to have the first reading of Ordinance 1009, and directing the City Attorney to add language for the second reading stating it must be the same Councilmembers for the first and second readings. Ayes: Councilmembers Cook, Polehna, Roush and Mayor Harycki Nays: None Accepting of bids and awarding contract for annual Street Sealcoat Proiect Public Works Director Sanders stated three bids were received for the annual sealcoat project, with the low bid submitted by Allied Blacktop Co. in the amount of $347,805. He noted the bid is a joint bid for work in Oak Park Heights, Grant, May, and Stillwater townships, and Bayport, and he noted the contractor bills the work separately. He noted that the City's share of the cost is $105,000. Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2009 -87, accepting bid and awarding contract for 2009 Street Sealcoat Project (Project 2009- 06). Mayor Harycki suggested the School District might be interested in participating in the future; Mr. Sanders said he had a meeting scheduled with a School District representative. Councilmember Polehna questioned having the motion indicate approval for the entire project cost rather than just the City share. City Attorney Magnuson said the resolution could be amended to indicate approval is for the City share only. Councilmember Polehna amended his motion to indicate approval for the City share only; Councilmember Roush amended his second. Ayes: Councilmembers Cook, Polehna, Roush and Mayor Harycki Nays: None Page 11 of 13 City Council Meeting June 2, 2009 Discussion on bridge restrictions Mayor Harycki suggested the City had a very good year at the state Legislature with all three items of interest to the City passed into law, including a bridge endowment fund for permanent maintenance of the lift bridge once it becomes a pedestrian facility, funding for the third phase of the levee wall, and restriction of truck traffic on the lift bridge. Mayor Harycki explained that the bill restricting the truck traffic basically limits the length of a vehicle to 55 feet on the two blocks of Chestnut Street leading /exiting the bridge, except for emergency vehicles, snow and ice removal vehicles etc. He stated the law becomes effective July 1, 2009, with an agreement that the City will begin enforcement with informational ticketing only; he noted that enforcement will be a local issue. He stated he would like to begin with the informational tickets on July 1 and July 2 to get the word out and perhaps spend an hour or two by the bridge every day or every other day. Councilmember Polehna asked about signage. Mr. Sanders said he had been informed by MnDOT that the City will have to make the signs; cost is estimated at $2,000. Councilmember Polehna suggested taking the money for the signage out of the lobbyist fund. Motion by Mayor Harycki, seconded by Councilmember Cook to take the money for the signage from the lobbyist budget. All in favor. Councilmember Roush suggested following up with the Department of Transportation to verify that the City is, in fact, responsible for the signage as the bill that was passed into law states that is a State responsibility. Mayor Harycki later noted there should be a funding document accompanying the bill, which should clarify the question of costs. On a question by Councilmember Cook, Mr. Sanders explained the location of the signage. Councilmember Cook suggested that this is an important measure for the City and said she would like to focus on enforcement. Mayor Harycki asked Chief Gannaway for an update at the second Council meeting in July. Councilmember Cook thanked the Mayor for his efforts at the Capitol. COUNCIL REQUEST ITEMS Councilmember Roush stated some business owners have expressed concern that the new flowers are drying up and wondered whether Public Works has any resources for watering the plants. Mr. Sanders said he had talked with Ms. Severson of the Chamber who is trying to get Sentence to Serve to come in on a weekly basis to do the watering. Mayor Harycki said he had received a call regarding the lights on the tennis courts at Staples Field. Mr. Sanders suggested perhaps this was a discussion for the Park Board, noting the proximity of the courts /lights to residences. Mr. Sanders also noted that the timers on the lights had been vandalized. It was agreed to bring the issue to the Park Board. Page 12 of 13 City Council Meeting June 2, 2009 ADJOURNMENT Motion by Councilmember Cook, seconded by Councilmember Polehna to adjourn at 9:50 p.m. ATTEST: Diane F. Ward, City Clerk Resolution 2009 -84, directing payment of bills Resolution 2009 -85, approving continuing medical education agreement with Regions Hospital Emergency Medical Services Resolution 2009 -86, resolution amending resolution 2009 -52 Establishing A Traffic Safety Review Committee for the City of Stillwater Resolution 2009 -87, accepting bid and awarding contract for 2009 Street Sealcoat Project (Project 2009 -06) Page 13 of 13 Ken Harycki, Mayor 4 BACKGROUND DISCUSSION ($ iU lwater T H E B A T H P I A C F O F M N H E S D I A MEMORANDUM DATE: June 11, 2009 TO: Mayor and City Council FROM: Tim Moore, Assistant Public Works Superintendant -7 , . i SUBJECT: Dog Park Update At the April 27th. 2009 Parks and Recreation Commission meeting the Commission discussed the possibility of a dog park located in the City of Stillwater. Commissioner Christensen presented a letter from Allison McGinnis and a letter of support from the Friends of Stillwater parks. At the April meeting possible locations, funding, management and maintenance options were discussed with an estimated cost of initial construction of $20,000 - $30,000. In the discussion it was also stated that developing a dog park was included as a goal by the Parks and Recreation Commission during the Comprehensive Plan Update but removed from the plan by the City Council during final review. Since then staff was directed to research the subject and bring information back to the Commission. At the May 18th Parks and Recreation Commission meeting,discussion centered on location, usage, parking issues, liability and management and maintenance. It was the consensus of the Commission to continue to look at the possibility of developing a dog park with the location next to the Skate Board Park and Rec. Center as the more desirable site. The Commission decided to add that site to their June 22nd annual parks tour to get a better understanding of how the park would mesh with the current surrounding. Staff was also directed to continue research and report back to the Commission at a later date regarding information from other communities on size, location, maintenance, management and any other issues that pertain to dog parks. �� I� iwa ter_ I it 1 IFINfIFPIArii OF M i N 11 C S I1 1 MEMORANDUM DATE: May 17, 2009 SUBJECT: Possible Dog Park TO: Parks and Recreation Commission PREPARED BY: Tim Moore, Assistant Superintendant of Public Works ("Mitt BACKGROUND A petition requesting the possible development for a Dog Park was submitted to the Parks and Recreation Commission was submitted by the Friends of Parks at the April 27th meeting. At that meeting the commission directed staff to research this topic and bring more information to the next meeting. DISCUSSION There are 23 Dog Parks listed in the Twin Cities on the Star Tribune web site Pet Central. They range in size from 1 acre to 10 acres. 11 of the 23 are located in Minneapolis or St. Paul. A summary of some of the features are attached along with pictures of Woodview Dog Park in Roseville below. Some possible sites in Stillwater to discuss are Skate board Park at the St. Croix Valley Sports Complex, Northland Park, Boutwell Cemetery, Browns Creek Nature Preserve and the Aiple Property. STAFF RECOMMENDATION Review and advise how to proceed. hiely • • • , • . • • •••••, • Dog Parks Schwartz Pond Dog Park 13787 Dodd Blvd. and Connemara Trail, Rosemount Off Leash, The grass area north of the Park and Recreation building has split rail fencing around it, which is the area that by city ordinance, dogs are allowed to be off leash if under voice control of the owner. No small dog area. Fee: $25 for first dog and $15 for the second. Residents required to license pet, $15 for each juvenile or spayed /neutered dog or $30 for each non - sterilized dog. Nonresidents: $50 for the first dog, $30 for the second. Eden Prairie Dog Park 7171 Flying Cloud Drive, 13000 Pioneer Trail, Eden Prairie Off Leash, 1.00 acres, Available year- round, this fenced area is located on the curve on Flying Cloud Drive (along Highway 212). Dogs must be licensed in Eden Prairie and properly vaccinated. $20 for two years. Hours: 6 a.m. to 10 p.m. No Small dog park area. Dogs must be licensed in Eden Prairie and properly vaccinated. $20 for two years. Locke County Dog Park 450 - 71st Avenue NE, Fridley Off Leash, 1.50 acres, Fenced perimeter, Rice Creek West Regional Trail runs through Locke County Park. No permit required. All dogs must be legally licensed and vaccinated before entering the Off -Leash Dog Park. Open dawn to dusk. No small dog area. Trackside Dog Park 10425 Hummingbird Street, Coon Rapids Off Leash, 4.30 acres. The park features mowed trails and exercise areas. There is a gated area for entry into the park for dog leash removal. No small dog park area. Fenced perimeter and dispensing stations, benches and picnic tables. Hours are dawn to dusk. No permit required. All dogs must be legally licensed and vaccinated before entering the off -leash area Arlington Dog Park Arlington Av. E. and Arkwright Street, St. Paul Off Leash, 4.50 acres, Trails, open and wooded areas, disposal bags, tables, parking, trash cans. Unfenced. Open sunrise to 9 pm. A popular feature to the park is vast open space at the park's northern entrance. This has become the "commons" area of the park. Handlers can toss balls, frisbees and other toys while their pets race along the open space chasing down their toys. This park includes wooded trails, open space and a large bowl- shaped slope. Nestled in a residential neighborhood, this park offers people and pets an opportunity to engage in social interaction and play. Permit not required. Rules: 1. Keep your dog in sight and under voice control at all times. 2. Clean up and dispose of feces left by your dog. Owners must possess a device for removal of feces. 3. Dogs must be licensed and vaccinated. 4. No aggressive dogs allowed. If your dog becomes unruly or plays rough, leash it and leave immediately. 5. Female dogs in heat and dogs under the age of four months are prohibited. 6. Use at your own risk. Owners are responsible and liable for the actions and behavior of their dogs at all times. 7. Users are limited to three dogs per visit. 8. It is recommended that children be supervised by a parent or guardian. 9. Keep your dog within the designated Off -Leash Dog Area boundaries. 10. All other city park rules apply. 1 Woodview Dog Park Larpenteur Av. and Dale, Roseville Off Leash, 5.00 acres, Trees, parking, water, tables, disposal bags, Wetland area is off limits. Includes separate fenced area for small dogs and access for handicapped. Organized small dog play times are Tuesday 6 -7 pm and Saturday 10 -11 am. Fee: Proper license and vaccination. Alimagnet Dog Park County Road 11 and County Road 42, Burnsville Off Leash, 7.00 acres, Benches, tables, disposal bags, trees, water source, phones, restrooms, parking, trash cans, pond, wooded areas, open field, mowed prairie grass trail, double -gated entrance a =nd dog washing station. Alimagnet was voted one of the best dog parks in the nation by the readers of Dog Fancy magazine in 2005. This park has lights, a special area for small and 'special needs' dogs, and a heated shelter with heated water bowls for the winter. Dogs can enjoy wood -chip walking path, grassy play area, drinking water, and swimming. $20 per year per family and this includes: Automatic membership in the PACK (People of Alimagnet Caring for K9s). Free use of the dog park and its adjacent clog-washing facility. 4 quarterly issues of the PACKs newsletter. Otter Lake Dog Park Otter Lake Road and Meadowview Drive, White Bear Lake Off Leash, 10.00 acres, Mix of rolling hills with wooded and open areas. Includes a separate one -acre fenced small dog area. Open sunrise to sunset. Fee: No permit required. Rules for Off -Leash Dog Areas: Dogs must be properly licensed and vaccinated. Dogs must be leashed prior to entering and upon leaving the off -leash area and in transition corridors. Owners must have a visible leash at all times. Owners must be in verbal control of their dogs at all times and prevent aggressive behavior, biting, fighting or excessive barking. Owners are liable for damage or injury inflicted by their dogs. Owners must possess a device for cleanup and disposal of feces. Dogs in heat are not allowed. Dogs must stay within signed boundaries. Owners must comply with all other park rules and regulations. Egan Dog Park 17105 Co. Rd. 47, Plymouth Off Leash. This 10 -acre off leash dog area is not fenced but a long board walk and native plant border encourages dogs to stay within the park area. There are picnic tables, shelter, trash cans, parking. The play area, located on a hillside, is mowed. Trails are also mowed. No park permit, but Plymouth residents must license their dogs. Dogs older than three months must be licensed and wear a collar with tags at all times. $ I' MEMORANUM TO: Mayor and Council FROM: Tim Moore, Assistant Public Works Superintendent.. DATE: June 12, 2009 SUBJECT: Repair of City Hall Front Steps Attached are two quotes for the repair of the City Hall front steps. They are as follows: Action Required: Curb Masters: $2400 Bailey Construction: $1500 This work will involve removing the deteriorated concrete and rebar, patching the steps and installing a top coat to give it a uniform appearance. The railing will be repaired by city staff using a two part metal sealer for a cost of approximately $400 for materials. Discussion and provide staff direction. Jun 02 09 08:49a bailey construction BM 87 . 51111v!TER, Di7.1 55082 !_ (651) 351-7527 (715)247-3811 FAX Proposal Submitted Address Phone 4 Fax* We hereby submit specifications and estimates for beyond our control 2 with pa to be made as follows: Any alteration or deviation from above specifications involving extra costs veal be execuled only upon written order. and wi l! become an extra charge aver and above Ile estimate. Al agreements contingent upon sallies, accidents* or delays The above prices. specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments wfil be made as outlined above. Date of 1 hereby to iuish material and mplete Job Name Job Location Date Res subm Si Sig at, 7152473811 Page # €2_1 Architect rob I Date of Plans p.1 oi Zlitct,ntotge d ?P'Airvalt ove specifications for the sum of: pages Note — ttes mama! may withdraw it37r accepted Doll Code Item Project Location: Stillwater Project Name: City Hall Front Steps Project Engineer: Tim Moore Bids Due: April 27, 2009 1 Patch Steps 1 LS © $ 1,900.00 $ 1,900.00 Includes: Chip away loose material, remove steel close to surface, sandblast patch area only, Patch 2 Overlay Steps Includes: Sandblast all steps and apply thin overlay Note: DOES NOT INCLUDE: Includes: Fax Bid Saturday, April 25, 2009 Quantity Unit Price Extension 1 LS © $ 500.00 $ 500.00 Bid Item Total: $ Z400.00 Staking, Grade, Base, Backfill, Removals, Traffic Control, Testing, Permits, Stoops, Steps, Trench Drains, Joint Sealers, Bollards, Signs Posts, Catch Basin Rings, Winter services or Other Accessories unless listed above. May delete item 2, but if deleted Patched concrete will not match step concrete color. 1 Mobilization(s) additional @ $575.00 EA Acknowledge addendum # None Bond if Required, Catch Basin Adjustment up to 2 rings, if required. Additional @ $30.00 EA Acceptance of Proposal The Above prices are satisfactory and hereby accepted. This Proposal may be withdrawn by us if not accepted within 30 Days. Curb Masters, Inc. 500 W Poplar Stillwater, MN 55082 651 - 351 -9200 651 - 351 -9300 (FAX) www.curbmasters.info LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2009 -88 3M Sign Supplies 1,813.00 Ace Hardware Hardware 103.81 Action Rental, Inc. Concrete Trailer Rental 276.90 Adolfson & Peterson Construction Stillwater Parking Ramp 579,662.45 Advanced Sportswear Adult Hockey League Jerseys 1,418.00 Ancom Communication, Inc. Desktop Mic 800 mhz order 156.20 Aramark Uniform Services Uniforms,Mops & Mats 782.22 Armor Security Inc. Monitoring Service 207 Nelson St. E. 249.05 Aspen Mills Uniforms 820.32 AT &T Telephone 90.25 BCA /Training & Development Police Mgmt Principles & Practices 180.00 Braun Intertec Stillwater Parking Ramp 14,298.25 Buberl Black Dirt, Inc. Black dirt for boulevard stump removal 306.72 Carquest Auto Parts Friction Ready Caliper 9.49 Central Landscaping Inc. Watering 247.50 ChloeNoel Skate & Sportswear Skate Jackets & Pants for Resale 68.80 City of St. Paul Motorcycle Training - KOPEL 775.00 Clark Luann Cleaning At Public Works 1,057.50 Cole Papers Janitorial Supplies 59.59 Construction Materials, Inc. Equipment Repair Supplies 192.05 CPMI Stillwater Parking Ramp 3,008.37 Cummins NPower, LLC Equipment Repair Supplies 29.99 Dept. of Employment and Economic Development Unemployment Benefits 1,708.35 Frank Madden & Associates Labor Relations Services 34.50 Fury Dodge Chrysler Vehicle Repairs 1,365.70 Grainger Door Closer Aluminum 178.95 Hartland Fuel Products, LLC Unleaded 2,659.05 I/O Solutions, Inc. Score Testing for New Firefighter. 292.00 J.H. Larson Electric Staples Tennis Courts Time Clock 134.74 Johnson Controls Equipment Repair Charges 1,703.55 L.T.G.Power Echo Trimmers and Trimmer Head 585.27 League of MN Cities Insurance Trust 2nd Installment Municipality CMC 30376 52,660.00 Lehmoine Chyrisse Dare Training School 165.98 MCFOA Membership 35.00 Mehus Tim Pioneer Park Deposit Refund 100.00 Menards Plugs, Ratchet Tiedowns 502.19 Mercury Technologies of MN, Inc. Fluorescent Lamp Recycling 351.78 Metropolitan Council Wastewater Charge July 2009 110,865.59 Miller Excavating, Inc. 2008 Street Improvement 239,056.17 MN Pollution Control Agency 2 Registrations for Collection System Op 560.00 Monde Salon Teddy Bear Park Deposit Refund 100.00 Needels Supply, Inc. Mop Buckets with Casters 55.05 North Star Towing Tow For Forfeiture Vehicle 292.88 Office Depot Office Supplies 52.00 EXHIBIT " A" TO RESOLUTION #2009 -88 Page 2 OnSite Sanitation Pioneer Press Plant Health Associates Pogge Michel Probuild R & R Specialties, Inc. Reed Business Information Rike Angela RiverTown Newspaper Group Rose Floral Ruffridge Johnson Equip. Co. Service on a Shoestring Karen Richtman dba Sprint PCS St. Croix Boat & Packet Co. Stewart Penny Stillwater & Oak Park Heights CVB Stillwater Equipment Co Stillwater Medical Group Streichers Stripe A Lot Sun Newspapers SW /WC Service Cooperatives T.A. Schi'sky & Sons, Inc. Templin Robert Toll Gas & Welding Supply Tower Asphalt Inc. Trenchless Solutions Tri- State Pump & Controls, Inc. UPS Valley Tr ophy Inc. Wal Mart Community Washington County Washington County Information Technology Dept. Washington County License Center Washington County Property Records Washington County Sheriffs Office Watson Company, Inc. The Xcel Energy Outdoor Lighting LIBRARY Baker & Taylor Baker & : aylor 2 BWI Collins Lectric Ramsey Grove Park Subscription 5/6/09 - 5/5/10 Professional Service 5/1 -31/09 Web Hosting Services Marathon Expenses Ice Paint 2009 Seal Coating Pioneer Park Deposit Refund Publication Bedding Plants Equipment Repair Supplies Professional Services Cell Phone Management Fee Pioneer Park Deposit Refund 1st Qtr Lodging Tax Due to CVB Mark IV Digital PBT without Memory Drug Test Uniforms City Crosswalk Striping Publications Monica Belle Isle Asphalt Reimburse 1/2 Work Boots Acetylene 2009 Street Improvement Sewer TV Inspection Equipment Repair Supplies Freight to Aries Industries Plaque Engraved Supplies 2009 Assessing Service Fee Marathon Maps Licenses Administrative & Maintenance Fees TIF 3 Dock Installs for Chargers Concession Supplies Conversion City Owned to Xcel Owned Ligh Library Materials Library Materials Children's Books Technology Support 1,085.76 50.44 1,104.00 47.88 833.07 522.92 184.50 100.00 45.50 171.08 81.26 6,811.19 85.82 29,910.00 100.00 18,835.80 996.31 639.00 172.43 1,520.00 427.68 26,897.44 2,235.38 20.62 30.60 226,066.31 918.75 96.49 26.92 105.22 45.81 88,150.14 97.00 36.50 16,921.00 8,756.22 163.27 5,000.00 3,480.84 68.02 54.24 178.00 t EXHIBIT " A" TO RESOLUTION #2009 -88 Page 3 G & K Services Johnson, Alec T. Linner Electric Minnesota Dept of Labor & Industry National Geographic Publications Office of Enterprise Technology Peterson, Andrew D. Quill Rosenthal Cleaning Co. Stillwater Public Library Van Paper Washing- ton County Library WaterWorks Irrigation Xcel Young, P eter Rug & Towel Service Event Preparation Building Repair Elevator Permits Adult Non Fiction Books Telphone Event Preparation Supplies Cleaning Services Postage Janitorial Supplies Software License Maintenance Contract Utilities Event Preparation 200.94 85.26 2,470.50 200.00 15.90 304.24 85.26 252.99 410.00 5.54 420.31 139.20 125.00 3,719.01 28.42 TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: June 11, 2009 DISCUSSION MEMORANDUM SUBJECT: TH 95 Cooperative Construction Agreement Mn/DOT is planning a mill and overlay for TH 95 from Stillwater to Marine on St. Croix in 2009 and 2010. This project being done as a pavement preservation program is part of the America Recovery and Reinvestment Act of 2009. In the City of Stillwater, work on the project includes a mill and overlay of TH 95, pavement marking, pedestrian ramp improvements, traffic signal upgrades, and storm sewer construction. All costs, with the exception of the mill and overlay and the pavement marking along the parking areas along TH 95 would be funded by Mn/DOT. According to the Mn/DOT cost share policy, the City is responsible for 40 percent of these costs, which is estimated to be $22,574.00 which includes engineering. We are proposing the city's share of the project be paid from our Municipal State Aid construction allotment. Since there is city cost participation on this project, Mn/DOT is requiring the City enter into a cooperative construction agreement, which Mn/DOT has prepared. The agreement explains the City's cost and responsibilities for the mill and overlay portion of the project. RECOMMENDEDATION After reviewing the attached agreement and seeing no issues, it is recommended that the City Council approve Mn/DOT Agreement No. 94722 -R for the TH95 mill and overlay and pavement marking construction. ACTION REQUIRED If Council Agrees with the recommendation, they should pass resolution No. Entering into Mn/DOT Agreement No. 94722 -R for the TH 95 Mill and Overlay and Pavement Marking Construction IT IS RESOLVED that the City of Stillwater enter into Mn/DOT Agreement No. 94722 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the City to the State of the City's share of the costs of the bituminous mill and overlay and pavement marking construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 36- Trunk Highway No. 95 from Trunk Highway No. 36 Engineer Station 661 +67 to Trunk Highway No. 95 Engineer Station 26 +94 within the corporate City limits under State Project No. 8210 -95 (T.H. 95 =95), State Project No. 169- 010 -006 and Fed. Proj. No. ES 09ES (146 ). IT IS FURTHER RESOLVED that the Mayor and the are (Title) authorized to execute the Agreement and any amendments to the Agreement. I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of Stillwater at an authorized meeting held on the day of , 2009, as shown by the minutes of the meeting in my possession. Subscribed and sworn to before me this day of , 2009 Notary Public My Commission Expires CITY OF STILLWATER RESOLUTION CERTIFICATION (Signature) (Type or Print Name) (Title) PRE - LETTING STATE OF MINNESOTA Mn /DOT SERVICES DEPARTMENT OF TRANSPORTATION AGREEMENT NO. SECTION COOPERATIVE CONSTRUCTION AGREEMENT 94722 -R The State of Minnesota Department of Transportation, and The City of Stillwater Re: City bid -based lump sum payment for bituminous mill and overlay and pavement marking construction by the State on T.H. 95 1 S.P. 8210 -95 (T.H. 95 =95) S.P. 169- 010 -006 Fed. Proj. ES 09ES (146) AMOUNT ENCUMBERED (None) ESTIMATED AMOUNT RECEIVABLE $22,574.00 THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of Stillwater, Minnesota, acting by and through its City Council, hereinafter referred to as the "City ". WHEREAS, the State is about to perform bituminous mill and overlay and pavement marking construction and other associated construction upon, along and adjacent to Trunk Highway No. 36- Trunk Highway No. 95 from Trunk Highway No. 36 Engineer Station 661 +67 to Trunk Highway No. 95 Engineer Station 26 +94 within the corporate City limits in accordance with State plans, specifications and special provisions designated as State Project No. 8210 -95 (T.H. 95 =95), State Project No. 169- 010 -006 and in the records of the Federal Highway Administration as Minnesota Projects ES 09ES (146); and WHEREAS, at the request of the City, the State included in its contract the bituminous mill and overlay and pavement marking construction upon, along and adjacent to Trunk Highway No. 95 from Trunk Highway No. 36 Engineer Station 661 +67 to Trunk Highway No. 95 Engineer Station 26 +94 under State Project No. 169- 010 -006; and WHEREAS, the City has expressed its willingness to participate in the costs of the bituminous mill and overlay and pavement marking construction and associated construction engineering in a lump sum amount as hereinafter set forth; and WHEREAS, Minnesota Statutes Section 161.20, subdivision 2 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purpose of constructing, maintaining and improving the trunk highway system. IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: 94722 ARTICLE I - CONSTRUCTION BY THE STATE Section A. Contract Award' The State shall advertise for bids and award a construction contract to the lowest responsible bidder for State Project No. 8210 -95 2 (T.H. 95 =95) in accordance with State plans, specifications and special provisions which are on file in the office of the Commissioner of Transportation at St. Paul, Minnesota, and are incorporated into this Agreement by reference. 3 94722 Section B. Direction and Supervision of Construction The State shall direct and supervise all construction activities performed under the construction contract, and perform all construction engineering and inspection functions in connection with the contract construction. All contract construction shall be performed in compliance with the approved plans, specifications and special provisions. Section C. Plan Changes, Additional Construction, Etc. The State shall make changes in the plans and contract construction, which may include the City cost participation construction covered under this Agreement, and shall enter into any necessary addenda, change orders and supplemental agreements with the State's contractor that are necessary to cause the contract construction to be performed and completed in a satisfactory manner. However, the State District Engineer's authorized representative will inform the appropriate City official of any proposed addenda, change orders and supplemental agreements to the construction contract that will affect the City cost participation construction covered under this Agreement. Section D. Satisfactory Completion of Contract The State shall perform all other acts and functions necessary to cause the construction contract to be completed in a satisfactory manner. Acceptance by the State of the completed contract construction shall be final, binding and conclusive upon the City as to the satisfactory completion of the contract construction. 4 94722 ARTICLE II - INSPECTION BY THE CITY The City cost participation construction covered under this Agreement shall be open to inspection by the City. If the City believes the City cost participation construction covered under this Agreement has not been properly performed or that the construction is defective, the City shall inform the State District Engineer's authorized representative in writing of those defects. Any recommendations made by the City are not binding on the State. The State shall have the exclusive right to determine whether the State's contractor has satisfactorily performed the City cost participation construction covered under this Agreement. ARTICLE III - BASIS OF PAYMENT BY THE CITY Section A. SCHEDULE "I" A Preliminary SCHEDULE "I" is attached and incorporated into this Agreement. The Preliminary SCHEDULE "I" includes all anticipated City cost participation construction items and the construction engineering cost share covered under this Agreement, and is based on engineer's estimated unit prices. Section B. City Cost Participation Construction The City shall, at the 100 percentage rate, participate in the following bituminous mill and overlay and pavement marking construction to be performed upon, along and adjacent to Trunk Highway No. 95 from Trunk Highway No. 36 Engineer Station 661 +67 to Trunk Highway No. 95 Engineer Station 26 +94 within the corporate City limits under State Project No. 169 -010 -006. The 100 percent rate for the mill and wear course quantities has been calculated at 40 percent of all parking pavement in accordance with Mn /DOT cost share policy. Section C. Construction Engineering Costs The City shall pay a construction engineering charge in an amount equal to 8 percent of the total cost of the City participation construction covered under this Agreement. 94722 ARTICLE IV - PAYMENT BY THE CITY It is estimated that the City's share of the costs of the contract construction plus the 8 percent construction engineering cost share is the sum of $22,574.00 as shown in the attached Preliminary SCHEDULE "I ". Upon award of the construction contract the State shall prepare a Revised SCHEDULE "I" based on construction contract unit prices. After the following conditions have been met, the City shall advance to the Commissioner of Transportation the City's full and complete lump sum cost share as shown in the Revised SCHEDULE "I ": A. Execution and approval of this Agreement and the State's transmittal of it to the City along with a copy of the Revised SCHEDULE "I ". B. Receipt by the City of a written request from the State for the advancement of funds. ARTICLE V - GENERAL PROVISIONS Section A. Plan Changes The City may request changes in the plans. If the State determines that the requested plan changes are necessary or desirable, the State will cause those plan changes to be made. 5 Section B. Examination of Books, Records, Etc. As provided by Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices of each party relevant to this Agreement are subject to examination by each party, and either the legislative auditor or the state auditor as appropriate, for a minimum of six years from final payment. Section C. Claims Each party is responsible for its own employees for any claims arising under the Workers Compensation Act. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes Section 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other applicable law govern liability of the City. Section D. Agreement Approval Before this Agreement becomes binding and effective, it shall be approved by a City Council resolution and executed by such State and City officers as the law may provide in addition to the Commissioner of Transportation or their authorized representative. ARTICLE VI - AUTHORIZED AGENTS The State's Authorized Agent for the purpose of the administration of this Agreement is Maryanne Kelly - Sonnek, Municipal Agreements Engineer, or her successor. Her current address and phone number are 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155, (651) 366 -4634. The City's Authorized Agent for the purpose of the administration of this Agreement is Ken Harycki, City Mayor, or his successor. His 6 94722 current address and phone number are 216 North 4 Street, Stillwater, MN 55082, (651) 430 -8800. [The remainder of this sheet has been intentionally left blank] 7 94722 IN TESTIMONY WHEREOF the parties have executed this Agreement by their authorized officers. CITY OF STILLWATER By Date By Title Date Mayor By 8 DEPARTMENT OF TRANSPORTATION Recommended for approval: Approved: By Date Approved as to form and execution: By Date District Engineer State Design Engineer Contract Management COMMISSIONER OF ADMINISTRATION As delegated to Materials Management Division By Date S.P. 8210 -95 (T.H. 95 =95) S.P. 169- 010 -006 Fed. Proj. ES 09ES (146 ) PRELIMINARY SCHEDULE "P" Agreement No. 94722 City of Stillwater_ Bituminous mill and overlay and pavement marking construction to start approximately September 1, 2009 under State Contract No. with located on T.H. 36- T.H. 95 from T.H. 36 Engineer Station 661 +67 to T.H. 95 Engineer Station 26 +94 in Stillwater CITY COST PARTICIPATION From Sheet No. 2 20,901.85 Subtotal $20,901.85 Construction Engineering (8 %) 1,672.15 1(1) Total City Cost $22,574.00 (1) Amount of advance payment as described in Article IV, Section A. of the agreement (Estimated amount) Preliminary: May 27, 2009 ITEM NUMBER 2232.501 2360.501 2582.501 2582.501 2582.603 (1) 100% CITY S.P. 8210 -95 WORK ITEM MILL BITUMINOUS SURFACE (2.0 ") * TYPE SP 12.5 WEARING COURSE MIXTURE * PAVEMENT MESSAGE (HANDICAPPED SYMBOL)- EPDXY PAVEMENT MESSAGE (BUS PARKING)- EPDXY 4" SOLID LINE WHITE- EPDXY (SPECIAL) * THE 100 PERCENT RATE FOR THE MILL AND WEAR COURSE QUANTITIES _ j HAS BEEN CALCULATED AT 40 PERCENT OF ALL PARKING P AVEMENT IN ACCORDANCE WITH Mn/DOT COST SHARE POLICY. UNIT QUANTITY 1 UNIT PRICE SQ YD 2,069.00 0.65 TON 263.00 59.00 EACH 3.00 130.00 EACH 2.00 275.00 LIN FT 3,100.00 1.00 TOTAL 94722 COST (1) 1,344.85 15,517.00 390.00 550.00 3,100.00 $20,901.85 r4 TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer R 6 t. DATE: June 11, 2009 SUBJECT: 2009 Mill and Overlay Project Project 2009 -08 DISCUSSION The public hearing for the 2009 Street Improvement Project is scheduled for June 16, 2009 at 7:00 pm. Attached are copies of the feasibility report (approved 5/19/09) and the public hearing notice sent to the affected property owners. A neighborhood meeting was held for the project on June 8th. The meeting was well attended and allowed for good discussion between staff and residents. The meeting included discussion about the benefits of mill and overlay projects, traffic on 2 " Street, and whether to spell Wilkins Street with or without an "s" at the end. RECOMMENDATION MEMORANDUM It is recommended that Council hold the required public hearing and if Council desires, pass a resolution ordering the improvement. It should be noted that the resolution to order the improvement requires a 4 /5 majority vote. ACTION REOUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2009- ORDERING THE IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS, AND EXTENDING UNIT PRICES FOR THE 2009 STREET IMPROVEMENT PROJECT FOR THE 2009 MILL AND OVERLAY PROJECT 2009 -08. Attest: Diane F. Ward, City Clerk ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS, AND EXTENDING UNIT PRICES FROM THE 2009 STREET IMPROVEMENT PROJECT FOR THE 2009 MILL AND OVERLAY PROJECT (PROJECT 2009 -08) WHEREAS, a resolution of the City Council adopted on May 19, 2009 fixed a date for a council hearing on the proposed 2009 Street Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 16th day of June 2009, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 19th day of May 2009. 3. The plans and specifications presented by the City Engineer are hereby approved. 4. Since the estimated construction cost is less than 25% of the bids for the 2009 Street Improvement Project, the unit prices for the 2009 Street Improvement Project are hereby extended for the 2009 Mill and Overlay Project. Adopted by the Council this 16th day of June 2009. Ken Harycki, Mayor MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer DATE: May 14, 2009 RE: Feasibility Study for 2009 Mill and Overlay Project Project No. 2009 -08 INTRODUCTION Bids for the 2009 Street Improvement Project were received on May 1, 2009. The lowest bid of $1,002,978.75 by Tower Asphalt was 23% below the engineer's estimate of $1,300,000. The budget for the project is $1,610,510. The base bid plus 30% for engineering and administrative costs yields an estimated project cost of $1,303,872. This results in $306,638 available in the street project budget. With additional money available in the budget, it is proposed to extend the project to include a mill and overlay of the following potential streets: • Tuenge Drive • Shelton Drive • Eastridge Court • Westridge Circle • 2" Street between Wilkins Street and River Heights Drive. A presentation about the benefits of mill and overlay projects was given to the City Council on April 21 It was demonstrated that mill and overlay projects can extend pavement life. Mill and overly projects cost about 30% as much as reconstruction projects. Streets eligible for mill and overlay need to have adequate pavement thickness and structural support. EXISTING CONDITIONS Shelton Drive, Tuenge Drive, Eastridge Court, and Westridge Circle were constructed in 1989. These streets were constructed 32 -feet wide with a 6 -inch gravel base and 4 -inch pavement section. The pavement shows transverse (perpendicular to the street) and some longitudinal (parallel to the street) cracking. The streets are not exhibiting alligator (tight spaced pattern) cracking at this time. Streets which exhibit significant alligator cracking generally do not have sufficient pavement structure to support a mill and overlay project. The water main, sanitary sewer, and storm sewer are all in good condition. The concrete curb and sidewalk are in good condition, but the pedestrian ramps do not have the required truncated domes. The Americans with Disabilities Act (ADA) requires the pedestrian ramps to be updated when streets are reconstructed. Second Street (between Wilkins Street and River Heights Drive) is a state aid street and was constructed in 1971 at a width of 40 -feet. The pavement depth is approximately 12- inches. The pavement surface shows cracks, potholes, and spalding. A limited number of sidewalk and curb sections are settled, cracked or heaved. Pedestrian ramps do not have the required truncated domes. There are 8 catch basins that have older style castings with lower capacity to receive runoff. PROPOSED PROJECT The proposed mill and overlay would involve milling two inches of the existing pavement and placing 2 inches of new bituminous wear course. The existing pedestrian ramps would be removed and replaced with pedestrian ramps with truncated domes. A limited amount of curb and sidewalk would be replaced on 2 Street. There are 8 catch basins along 2 " street that would receive new 2 -foot by 3 -foot castings with higher inlet capacities. PROJECT COST AND FINANCING The project costs for the two areas, including 20% for engineering and administration are as follows: Tuenge Drive, Shelton Drive, Westridge Circle, Eastridge Court 2nd Street between Wilkins Street and River Heights Drive $154,800 $116,400 The mill and overlay project would be funded 50% through the general fund and 50% through special assessments. It is proposed that commercial and institutional properties be assessed by the front footage method and the residential properties by the unit method. There are 4 commercial /institutional properties, Anez Ridge Park, and the Stillwater Country Club. Since the Stillwater Country Club property consists of open space adjacent to 4 t1i Street with no access to 4 Street, it would be difficult to show benefit to the property as required by state statute. Therefore, it is proposed that no assessment be charged to the Stillwater Country Club. The commercial and institutional properties would be charged at a rate of $13.96 per foot. The assessment policy indicates that residents along state aid streets should not be assessed higher amounts for living on streets with extra pavement depth and width. The width of 2 " street is 40 -feet compared to a typical residential width of 32 -feet. The cost for the extra width of 2nd Street would be deducted from the amount assessed to the residents. According to the City assessment policy, standard residential lots are assessed 1 unit and corner lots with only side reconstructed are assessed 0.5 units. The multi - family formula used for the 2008 and 2009 Street Improvement Projects places a base 1 -unit assessment for each multi - family building, plus an additional 0.2 units for each additional dwelling unit in the building. The twin homes along Shelton Drive, Eastridge Court, Westridge Circle, and Shelton Drive would therefore receive 1.2 units per building or 0.6 units for each dwelling. There are a total of 57.6 residential units on the proposed streets and the assessment rate would be $1,294.81 per unit. There is one vacant lot on 2nd Street which would receive a deferred assessment that would be applied only if the lot is built on. The breakdown for residential assessments would be as follows: Lot type 2 11d Street Interior Lot 2nd Street Corner Lot Twinhome (Shelton, Eastridge, Westridge, Tuenge) Twinhomes at the corner of Victoria/ Tuenge Assessment Rate $13.96/ foot $1,294.81/ unit * * Project cost includes 20% for engineering and administration Assessment units 1 0.5 0.6 0.3 Preliminary assessment $1,294.81 $647.40 $776.88 $388.44 The residents would have the option of paying the assessments before November 15 without interest or paying the assessments over a 10 -year period with interest. The interest rate on the preliminary assessment roll for the 2009 Street Improvement Project was 4.5 %, but is subject to change prior to the final assessment roll. It is anticipated that the final assessment roll will be presented at the September 15 meeting. The following table presents the project cost breakdown: Adjusted Assessment footage Units 1768 Street Commercial /Institutional Property (9.1 %) Residential Property (27.5 %) City * (63.4 %) Total Overlay Project Cost (100 %) * City share includes 50% cost share, extra width cost for 2n Street, frontage cost of Anez Ridge Park, and frontage cost of the Stillwater Country Club 57.6 In order to proceed with the addition of the proposed mill and overlay streets, Council would need to hold a public hearing for the affected residents and order the proposed improvements. Since the construction cost of the proposed mill and overlay project is less than 25% of the original contract, the street additions could be incorporated without rebidding. A possible schedule for the street additions is provided below. Assessment Amount $24,681 $74,581 $171,938 $271,200 PROPOSED SCHEDULE (PRELIMINARY) May 19 Feasibility Study June 16 Public Hearing June through August Construction September 15 Assessment Hearing RECOMMENDATION The Council should consider one of the following three options regarding the potential to add a mill and overlay project to the existing street project: 1. Add the mill and overlay of the neighborhood consisting of Tuenge Drive, Shelton Drive, Westridge Circle, and Eastridge Court 2. Add the mill and overlay of 2 Street between Wilkins Street and River Heights Drive 3. Add the mill and overlay of 2 Street between Wilkins Street and the mill and overlay of the neighborhood consisting of Tuenge Drive, Shelton Drive, Westridge Circle, and Eastridge Court Variables are often encountered during street reconstruction projects, such as unforeseen subsurface soils and utility conditions. These variables sometimes increase project costs in ways that cannot be anticipated. While there is adequate budget available ($306,638) to incorporate the cost of both mill and overlay areas ($271,200), the resulting project would be tight with the budget. Increases to quantities during construction could cause the project to run over the budget. Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2009 Mill and Overlay Project, adopt one of the above recommendations, and order a public hearing to be held on June 16, 2009 at 7:OOPM. ACTION REOUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2009- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2009 MILL AND OVERLAY PROJECT, (PROJECT 2009 -08). SJ i1iwater THE I)ITHELACE OF MINNESIT PROPOSED 2009 FEASIBILITY STUDY AREA HAWTHORNE LANE NORTHLAND AVENUE A_ INTERLACHEN Q I RAMSEY CENTER CROIXWOOD, *Lip, Qz V) STREET to STREET • .g, PINE I V WILLARD STREET OWENS STREET COTTAGE DRIVE JOHNSON DRIVE JOHNSON COUR CURVE CREST STATE HWY. 36? 0 1000 2000 4000 SCALE IN FEET ? ��{SECOND STREET I 1 y� WIL'.<1NS. cn QM"R 1LE 'ST. TUENGE DRIVE SHELTON DRIVE EASTRIDGE'COURT WESTRIOGE CIRCLE Q LEGEND 2009 STREET PROJECT PROPOSED MILL AND OVERLAY ADDITION cn z HARRIET STREET MARTHA STREET EVERETT STREET (SOUTH OF MYRTLE) MYRTLE STREET THIRD STREET LP S>, vi CP O LJ 0 o � 0 REVISED: MAY 12, 2009 Memo Community Development Department Message: fflwater 'NE BIRTHPLACE OF MINNESOTA To: City Council From: Michel Pogge, City Planner 1 Date: Thursday, June 11, 2009 Re: Contract Revision for the 2008 -2009 CLG Grant Don Empson has completed work on the second phase of the Heirloom Home project which was funded in part with a 2008 -2009 CLG grant from the State Historic Preservation Office (SHPO). Exhibit A of the contract was the original RFP sent out for the project. Part 2 of the RFP detailed the project and the City's expectations. Exhibit B of the contract was an exhibit prepared by Don. Point 1 stated: "Prepare 300 standard SHPO inventory forms. When available, previous survey inventory information will be used. If the homeowner signs on to the Heirloom Homes program, I will visit with the homeowner and supplement the inventory information for that particular house. I will make every attempt to acquire an historic photograph of the homeowner's house." Don completed 51 new listings and updated an additional nine (9) listings that were originally completed by the 106 Group under a separate contract in 2007 -2008. The 106 Group completed 68 listings (9 of which were later revised by Don) which provided examples the City was looking for. Additionally, the 106 Group completed the initial website development and database development that supports the project. Certainly, the work completed by Don was more extensive and detailed than either the standard SHPO inventory form or the work completed the previous year by the 106 Group; From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater 216 N. 4th Street - Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 email: mpogge@ci.stillwater.mn.us however, it was never expected that a SHPO inventory form alone would be sufficient for each Heirloom Home. Since this is a change from the original contract, it would need to be amended. The Heritage Preservation Commission reviewed the final report from Don on May 4, 2009 and recommend to the City Council that they approve the reduction. SHPO has also given preliminary approval of this reduction. Ultimately it is up to the Council to decide if the City got its money's worth and is willing to amend the contract. The Council first considered this item at their June 2nd meeting and at that time asked for additional information. Attached is a copy of the original contract, Doris final report to the HPC, an excerpt of the May 4, 2009 HPC minutes recommending Council approval of the reduction. Additionally, Don will be at the Council meeting and available to answer questions on the change. HPC RECOMMENDATION Approve Contract Amendment #1 reducing the number of inventories to be completed from 300 to 60. From the desk of... Michel Pogge, AICP • City Planner • City of Stillwater • 216 N. 4th Street • Stillwater, MN 55082 651.430 -8822 • Fax: 651.430 -8810 • email: mpogge@ci.stillwater.mn.us Report to the Stillwater H.P.C. May 4, 2008 Donald Empson The Past, 2006 -2007 Past, Present, Future In the CLG contract for 2005 -2006, I was asked, as a consultant, to suggest a way to designate historic homes in Stillwater. Rather than put a physical plaque on these houses, I suggested we post the house and its history on a city web site. Using the web would require the least administrative time, and provide the broadest access. In that same contract, I was also asked to recommend and document neighborhoods that would be eligible for designation as a Historic District. To achieve that goal, I prepared a map coding every house in the old part of the city, indicating their historic integrity. By glancing at this map, you can readily see where the majority of well - preserved houses are clustered. Also as a part of this contract, I listed the houses of particular significance, both for their history and their historic integrity. I labeled and listed these as Landmark Houses, which were to be the first houses designated as "historic house's" under the city's preservation ordinance. (City Code, Sec 22 -7, Subd 4 (2) Criteria.) Because I examined every house in the old part of the city for the map, I also listed those houses that were well preserved, or potentially could be restored (they had not been irrevocably altered), and called them Heirloom Homes. I also arranged for the old part of the city to be designated a Conservation District. The Past 2007 - 2008 The HPC awarded the contract for that year to the 106 Group with no consultation on my part. A web site was established, based on one used by the Minneapolis HPC. The form of the web site is that of a database, which has some advantages but many limitations. Letters were sent to owners of the Heirloom Homes inviting them to have their home and its history posted on the web site. About 60 houses were listed although some of them are poor examples of preservation. A rehabilitation section was added to the web site as well. 1 The Present 2008 -2009 The HPC. awarded me the contract for this year. I enlisted Suki Thomsen, a local photographer and long -time resident, to take beautiful photographs of the houses for the web site because the site has to be as visually enticing as possible. Working with Mike, we also revised the presentation of the houses, enlarged the photos, rearranged the order of the items, added a "sources" section, and reconfigured the type layout. Rather than just send letters to all the Heirloom Houses owners, Suki, myself, and my wife made a list of 100 homes we felt had a high degree of historical integrity, and/or representative of a class of historic homes. (Our criteria: is this really a house you would like to see a plaque on ?) I sent applications to these 100 homeowners, and received 65 permissions. Between October and March, working pretty much full time, I wrote detailed histories of 60 houses, and in most cases, visited with the homeowners and discussed the integrity of their home. I also gave them copies of all the documents I had gathered in writing the history of their homes. I felt meeting with the homeowners was crucial, both in acquainting them with the history of their house, but also in establishing advocates for an historic district. Suki replaced all the earlier photos on the web site, as well as adding those for the new entries. All this information and the photos were put in the database, and is now on the web site. The Future 2009 -2010 There is some question about a CLG grant for this coming year. If we do receive it, I would suggest continuing the house histories, this time concentrating on the Landmark Sites. However, with or without the grant, the HPC. should take the initiative on two counts. I am also under the impression that SHPO would like to see some action from the HPC. as a result of the many CLG grants Stillwater has received. You have the information you need to act! I urge you to: 1.) Establish the boundaries of one or more residential historic districts in the city, and then work toward establishing a district. Keep in mind that setting up a historic district is a political action: you have to persuade homeowners that a district is in their best interests, and the City Council has to agree. I believe we have a City Council at present that would welcome such a district. (This has not always been the case by any means ) 2.) Using the existing ordinance and the house histories I have put on the web site, start designating historic houses. Ultimately any protection the city can provide for its historic homes requires they be formally designated. 2 Houses entered on the Stillwater Web Site for the CLG Grant, 2008 -2009 www.stillwaterhistorv.com 102 W. School Street 115 N. Harriet Street 119 W. Chestnut Street 125 E. Willow Street 208 S. Fourth Street 212 S. Greeley Street 214 W. Stillwater Avenue 214 W. Elm Street 215 W. Pine Street 218 W. Maple Street 220 W. Chestnut Street 222 W. Laurel Street* 225 W. Chestnut Street 233 N. Harriet Street 306 W. Olive Street 310 W. Wilkin Street 316 S. Holcombe Street 318 W. Olive Street 318 S. Sixth Street 320 N. Fourth Street* 320 S. Holcombe Street 402 N. Fourth Street* 402 W. Wilkin Street 410 N. Fourth Street* 414 N. Fourth Street* 418 S. Sixth Street 420 N. Fourth Street* 423 W. Laurel Street 424 N. Third Street 437 S. Broadway *Indicates a house from last year rewritten this year. 3 504 W. Mulberry Street 510 N. Third Street 515 N. Everett Street 518 N. Third Street 604 N. Fourth Street 610 N. Fifth Street 612 S. Third Street 620 W. Pine Street 663 S. Second Street* 701 S. Greeley Street 704 S. First Street 706 W. Anderson Street 719 W. Willard Street 801 W. Pine Street 807 N. Fourth Street 811 W. Pine Street 820 N. Owens Street 907 W. Willard Street 915 S. Second Street 1022 N. Third Street 1121 N. Fourth Street 1219 N. William Street 1224 S. Third Avenue 1304 N. First Street 1309 S. Third Street 1340 S. First Street* 1812 N. Broadway* 1901 N. Second Street 1924 N. First Street 2011 Schulenburg Alley City of Stillwater Heritage Preservation Commission May 4, 2009 OTHER BUSINESS Final report from Dom Empson CLG arant — Mr. Empson addressed the issue of the original contracts call for completion of 300 inventories. He said it would have been an easy task to simply utilize existing information for 300 houses. Instead, he said he chose to do an in depth history of 51 homes. Mr. Pogge said he had talked with the State Historic Preservation Office (SHPO) and SHPO has approved of the approach; he said the only action needed is to amend the contract to reflect the change. Mr. Johnson said he agreed with the approach and said thought the more detailed information was of more value. Mr. Empson also reviewed the changes made to the web site. He provided information on a Deconstruction Center, which he suggested might be utilized by folks doing demolitions. Mr. Empson also spoke in favor of the City designating an historic district and designating historic homes. Mr. Empson also questioned why remodeling projects are not included in the City's infill guidelines for its Conservation District. Mr. Empson noted that Suki Thomsen had done the photos for the web site. Ms. Thomsen was present and showed a number of slides representative of the work she had done in putting a home's best face forward — taking out power lines, lighting up backgrounds, etc. Mr. Empson said if a grant is obtained for next year, the plan is to do Landmark Houses. Mr. Empson spoke of the importance of windows and talked about a facade easement program. He also spoke of work he has been doing on the preservation of the Stone Bridge. Mr. Johnson moved to approve the amended contract from 300 house inventories to 51 more detailed histories with 9 updates and accepting the completion of Mr. Empson's work. Mr. Tomten seconded the motion; motion passed unanimously. Mr. Pogge told the Commission that Mark Balay, Kay Thueson, Brent Peterson and Suki Thomsen had been selected to receive this year's Preservation Awards. Mr. Pogge noted that the City will have to change all of its street signs by 2016 and suggested this would be a good time to start thinking about signage to better identify historic districts. Mr. Tomten stated several years ago, the HPC had talked about adopting an exterior lighting ordinance, and said he would like to start working on that again. Meeting was adjourned at 10:45 p.m. Respectfully submitted, Sharon Baker Recording Secretary 11 ' h i B F L T H P L A C E O E M I N N F S O I A Ater FILE COPY CONTRACT AGREEMENT THIS AGREEMENT, is made this�� day of , 2008 by and between the City of Stillwater, Washington County, Minnesota (hereinafter called the "City ") and Donald Empson (hereinafter called "Contractor "). 1. The Work. The Contractor agrees to perform and complete work for the second phase of the Heirloom Homes project. All work will be done in a workman -like manner and materials will be fit for the purpose. Work must be completed according to the RFP attached as Exhibit A and the work plan submitted by Donald Empson attached as Exhibit B. 2. Rate of Compensation. Compensation to the Contractor shall not exceed $15,000. 3. Waiver of Liability. It is further agreed that this work is undertaken at the sole risk of the Contractor. The Contractor does expressly forever release the City of Stillwater from any claims, demands, injuries, damage actions or caused of action whatsoever, arising out of or connected with the work according to the General Requirements, General Conditions, and Specifications for the project. 4. Indemnification. Any and all claims that arise or may arise against the Contractor, its agents, servants or employees, as a consequence of any action or omission on the part of the Contractor while engaged in the performance of this work shall in no way be the obligation or responsibility of the City. The Contractor shall indemnify, hold harmless and defend the city, its officers and employees, against any and all liability, loss cost damages, expenses, claims or actions, including attorneys fee which the City, its officers or employees may hereinafter sustain, incur or be required to pay, arising out of or by any reason of any act or omission of the Contractor, its agents, servants or employees in the execution, performance or failure to adequately perform their obligations under this contract. 5. Completion Date. Completion of work related this project must be completed by July 31, 2009. 6. Ownership of Documents and Plans. All materials produced by the contractor during the course of the project shall be owned by the City of Stillwater. CITY OF STILLWATER By: By: STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this CONTRACTOR 1 SUSAN L. O'BRIEN -MOORE NOTARY PUBLIC•MINNESOTA MY COMMISSION EXPIRES 01/31/2010 KATHERINE M. ROGNE% NOTARY PUBLIC- MINNESOTA My Commission Expires 0113112010 By: Ken H i, Mayor iane F. Ward, City Clerk Ken Harycki, Mayor and Diane F. Ward, Cit'Clerk for the City of Stillwat r. X) Notary Public Commission Expires: Commissioned At: t -m-043tA— Donald Empson STATE OF MINNESOTA ) i�� ) COUNTY OF WG,S 1 , kg`�� ss. The foregoing instrument was acknowledged before me this ag of 4-f ( u s , 2008 by Donald Empson. / D Notary Public Commission Expires: of . C Q , 2008 by I / 3l 04/6 Commissioned At: C; &� e ,_51-i /lwc 0y 1. Purpose EXHIBIT A CITY OF STILLWATER HERITAGE PRESERVATION COMMISSION REQUEST FOR PROPOSALS /QUALIFICATIONS FOR PROFESSIONAL SERVICES City of Stillwater Public Education Program Featuring Stillwater Residential Heirloom Homes and Landmark Sites Website Proposals Due: 4:30 p.m. on Friday, August 8, 2008 Background Information The City of Stillwater is a dynamic and vibrant community, nestled along the bluffs of the St. Croix River, one of America's protected Wild and Scenic Rivers. Stillwater is a stand alone City within the Metropolitan Urban Service Area (MUSA), located just 20 miles east of the Twin Cities metropolitan area. The City is a historic community with a growing population of 18,112 residents according to 2007 estimates and 7,074 housing units with a median home value of $242,000. Stillwater is one of the most visited cities in Minnesota, featuring a historic downtown, well known for its quality restaurants and shops featuring antiques, art, rare books and various specialty items. The City is also well known for its restored riverboats, 1940s dining train, Victorian bed and breakfasts, and seasonal recreation activities on the St. Croix River. In December 2005 the City of Stillwater was designated a Preserve America Community. The Preserve America initiative is a White House effort to encourage and support community efforts for the preservation and enjoyment of America's priceless cultural and natural heritage. 1.2. Historic Sites and Districts Stillwater currently has approximately 87 properties on the National Register of Historic Places with one historic district, the Downtown Stillwater Historic District. The Old Town residential area in the City has been locally designated as a Neighborhood Conservation District with some protective regulations through the City's Heritage Preservation Ordinance. 1.3. Previous CLG and Preservation Work by the Stillwater HPC As its first CLG project in 1992, the City of Stillwater hired a consultant to prepare a historic context document entitled Stillwater Historic Contexts: A Comprehensive Plannine Approach. The document was funded with local funds and a CLG Grant. One of the recommendations in the context study was to divide the city into 17 1 manageable neighborhoods, called Historic Preservation Planning areas, for survey and evaluation purposes. Ten of the seventeen neighborhoods have been surveyed to date. In each of the surveys, local significance was identified and a preliminary determination for local designation was done for each property within the surveyed area. The ten neighborhoods that have already been surveyed are: North Hill Original Town South Hill Original Town. Sabin/Greeley Addition Dutchtown Neighborhood Holcombe District Hersey Staples & Co. Carli & Schulenburg's Addition Churchill, Nelson & Slaughter's Addition -West Half Churchill, Nelson & Slaughter's Addition -East Half Staples Mays Addition These surveys have been funded with local funds, in -kind match and CLG Grants. With its 2005 CLG Grant, the City hired a consultant to prepare a plan for identifying potentially significant historic structures and sites in the community and to develop a plan to implement a local historic designation program. The work resulted in identifying 776 "Heirloom Homes" and 61 "Landmark Sites" in the City that could be included in a local designation program. Heirloom Houses are a cross - section of homes that are representative of nineteenth century Stillwater. The homes contain a fair amount of their original design elements. These homes are generally not eligible for listing on the National Register of Historic Places; however, due to the local value they should be recognized. Landmark Houses and Sites are the finest old homes and most remarkable sites in Stillwater. They have architectural integrity and they have a strong connection to the history of Stillwater. They sites may be eligible or are already listed on the National Register of Historic Places. Copies of all of the above material can be found on the City's website at http: / /www.ci.stillwater.mn.us/ and looking under Community Information — Neighborhood Histories. Starting in 2007 the City of Stillwater, in conjunction with a paid consultant, started the first phase of the Heirloom Home and Landmark Sites program. This first phase involved the development of an on -line interactive and searchable database for properties the Heirloom Home and Landmark Site program. The website is currently on -line and operational with the first few properties. When this first phase is completed approximate 70 properties will be listed on the site, mainly from the southern portion of Stillwater's historic area. 2 2. Project Description 2.1. Work Summary This is the second phase of anticipated four phase project. The purpose of this second phase of the project is for the completion of inventories for approximately 300 of the Heirloom Houses for listing on the City's Heirloom Home website. Data will be compiled and entered into a Microsoft Access database that the website is populated from. A historian, meeting the professional standards requirements as set forth in the Secretary of Interior's Professional Qualification Standards, will be contracted to complete the above items. Supplemental research will be completed as necessary in a variety of primary and secondary sources. 2.2. Description of Products to be Produced This first phase of the project will include the following: 2.2.1. Complete detailed inventories for approximately 300 Heirloom Homes. The inventories will be completed by a qualified consultant meeting the Secretary of the Interior's Professional Qualifications Standards. Data from the completed inventories will be delivered to Minnesota Historical Society in an electronic database format. Inventories will also be available on the City's website. Staff estimates that approximately 80% of all of the Heirloom Homes have been included in neighborhood surveys previously completed by the City. Basic inventories for each of these properties are available at SHPO and the City. Additionally, of the landmark homes located in the completed neighborhood study areas approximately 30% of these properties will have sufficient information to complete a detailed survey. The remaining Heirloom properties will require supplemental research in a variety of primary and secondary sources in order to complete a detailed survey of the property. 2.2.2. In 2008, members of the HPC collected photos on approximately 350 of the "Heirloom Homes ". During the term of this grant HPC members will collect digital photos on each of the remaining approximately 350 "Heirloom Homes ". Members will also catalog the photos in a database by filename, date, property address, and description of the photo. This cataloging will allow the photos to easily be displayed on the City's website with information on each Heirloom Home and Landmark Site. 3 2.3. Project Work Plan The consultant will prepare and submit to the City a Project Work Plan that described the consultant's approach to completing the elements of the project along with a timeframe for completion. As part of the CLG grant the City is required to provide updates to the Minnesota Historical Society at the following times: 2.3.1. By September 2008, the consultant and City Staff shall meet to discuss the project and how it will unfold. 2.3.2. By October 2008, the consultant and City Staff shall meet with the Heritage Preservation Commission to discuss the project and how it will unfold. 2.3.3. By December 2008, a list will be submitted to the Minnesota Historical Society Grants Office for which inventories are expected to be collected. 2.3.4. By January 2009, a sample inventory will be submitted to the Minnesota Historical Society Grants Office. 2.3.5. By May 2009, drafts of the detailed inventories will be submitted to the Minnesota Historical Society Grants Office. 2.3.6. By June 15, 2009, final draft of the detailed inventories will be submitted to the City of Stillwater. 2.3.7. By July 15, 2009, final draft of the detailed inventories and director's report will be submitted to the Minnesota Historical Society Grants Office. 2.4. Professional Qualifications The consultant personnel shall meet the Secretary of the Interior's Professional Qualifications Standards (as published in the Federal Register of September 29, 1983.) 2.5. Meetings The consultant will attend the following HPC meeting in Stillwater 2.5.1. October 2008 — Introduction and overview of the project 2.5.2. May 2008 — Review of final work product and acceptce of work by HPC. The HPC reserves the right to require additional meetings to review material and project progress reports as necessary. 4 2.6. Deadlines and 7/18/2008 7/22/2008 8/8/2008 8/25/2008 9/1/2008 9/16/2008 9/17/2008 By 9/31/2008 By 9/31/2008 10/6/2008 By 10/15/2008 By 12/31/2008 By 1/31/2009 5/4/2008 By 5/31/2009 7/15/2009 Meetings Mail invitations to potential bidders Publish RFQ announcement Proposals due at 4:30 PM Committee review of proposals HPC review /selection of consultant City Council approval of the consultant contract Consultant begins research for project Consultant meets with City Staff to discuss the project Open House for properties owners is setup and letters sent First consultant meeting with HPC Property owner Open House with City Staff and Consultant Submit list of properties to be surveyed to SHPO Submit sample survey to SHPO Final consultant meeting with HPC /Presentation of final product to HPC Submit draft detailed inventories to SHPO Final product and Project Director's Report to SHPO 2.7. Updates to the HPC The consultant shall provide monthly written progress reports. The reports must be submitted to the HPC by the 10 day of each month, August 2008 through July 2009. The City will incorporate the consultant's progress reports into the HPC's monthly progress report submitted to the State Historic Preservation Office (SHPO) by the 15 day of each month for the duration of the project. The HPC may request other written progress reports as necessary. 2.8. Final Products The consultant will create and produce one master hard copy and a digital master of all of the material they produce. The consultant will provide a disc of all electronically produced products to the Heritage Preservation Commission. 2.9. Budget and Support Services The consultant's contract will be funded by a $7,000 Certified Local Government Grant from the Minnesota Historical Society. This is 40.1% of the total project cost. The City will be providing a match of $10,452.40 toward the project. This match includes $8,000 in cash, $1,697.40 of in -kind services, and $755 of other match. The City of Stillwater will administer the grant project. Total available funding to pay for the consultant services is $15,000.00. All materials produced by the consultant during the course of the project will be owned by the City of Stillwater. 5 2.10. Possible Future Phases of the Project As previously noted this is the second of an anticipated four phase project. These possible future phases of the project are NOT part of this contract. The City has no obligation to complete any anticipated future phases of the project. If the City completes future phases of the project the City will conduct a similar RFQ process for selecting a firm to complete the work for future phases of the project. At this time the City anticipates that the third phase of the project will be to complete detailed inventories on the remaining Heirloom Homes in order to complete all 776 inventories by the end of the third year. The final phase of the project will review and complete detailed inventories on the 61 identified Landmark Sites. Once all four phases of the project are completed the City anticipates that a local designation program for individual properties and neighborhoods will be established by the City. 3. Submission Requirements 3.1. Project Work Plan The consultant shall provide a proposal that establishes a general concept for the program, including a proposed timeline, which is based on the above "Project Description ". 3.2. Project Cost The consultant shall indicate if they are able to provide the scope of services within the $15,000.00 budget. Provide any information concerning the cost of additional services or elimination of scope of work to meet the $15,000.00 budget. 3.3. Statement of Qualifications A Statement of Qualification from the consultant covering the following information: 3.3.1. Provide a brief description of the consultant's capability, history and organization. 3.3.2. Identify the name of the person designated as the contact person for this proposal with mailing address, telephone number, fax number and e -mail address. 3.3.3. Resumes of individuals who will carry out the proposed project development and their respective roles in the project. 3.3.4. Develop a work program and schedule for the proposal. 3.3.5. Provide information on similar project completed by the consultant, including contacts who can be used for reference. 3.4. Number of Proposals Submit six (6) copies of the proposal. 6 3.5. Submission Deadline Proposals are to be received in the office of the Community Development Department no later than 4:30 p.m. on Friday, August 8, 2008. No late proposals will be considered. Proposals may be mailed or hand delivered to: 4. Other Specific Requirements Michel Pogge City Planner Stillwater City Hall 216 Fourth Street North Stillwater, MN 55082 4.1. The City of Stillwater reserves the right to accept or reject any and all proposals. 4.2. The fees quoted in this packet will be the maximum paid in total unless an amendment to the contract is approved by both parties. 4.3. Proposals received in response to this invitation shall become the property of the City of Stillwater and shall be retained on file, and by reference will become a part of any subsequent formal agreement. 4.4. Acknowledgement of Consultant 4.4.1. In the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates. 4.4.2. No contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in previous section, or on being hired, prevent, or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, or color. 4.4.3. The consultant agrees any publications, studies, reports, presentations, files, audio visual materials, exhibits, or other material prepared with grant assistance will contain an acknowledgement of Historic Preservation Fund grant funds and nondiscrimination policy as follows: "The This program is financed in part with federal funds from the National Park Service, U.S. Department of the Interior. However, the contents and opinions do not necessarily reflect the views or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of Interior. This program receives federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, 7 4.4.4. The consultant is not debarred or suspended or is otherwise excluded form or ineligible for participation in Federal assistance programs under Executive Order 12549, Debarment and Suspension. 4.4.5. Other financial contributions may be acknowledged in the document as directed by the City. 5. Evaluation Criteria Proposals will be evaluated by the City of Stillwater on the following: 5.1. Qualifications 5.1.1. 5.1.2. 5.1.3. 5.1.4. 5.2. Proposed Project Work Plan Overall content and concept and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, 1849 C Street, NW, Washington, DC 20240." Recent consulting experiences with similar types of projects. Work experience and educational background of assigned staff members and their direct knowledge /experience specific to Stillwater. Demonstrated understanding of the scope of the work to be completed. Compliance with the Secretary of the Interior's Professional Qualification Standards for history and architectural historic as published in the Federal Register of September 29, 1983. 5.3. Cost Overall cost, including reimbursable expenses and the ability to produce the final products within the budget limitations identified in the RFQ. 5.4. Time Schedule Ability to comply with the proposed time schedule for the project. 5.5. Oral Presentation Following a review of the written responses to this Request for Qualifications, the City of Stillwater may invite a limited number of consultants to present their proposal to a committee made up of HPC members and City staff. The quality of the consultant's oral presentation will be considered in the selection process. For questions or additional information, please contact: Michel Pogge, City Planner, City of Stillwater (HPC Staff Liaison) 216 Fourth Street North Stillwater, MN 55082 (651) 430-8822 mpogge @ci.stillwater.mn.us 8 EXHIBIT B R.F.P. Proposal for the CLG Grant, City of Stillwater Public Education Program, August 2008. Submitted by Donald Empson, 1206 Second Street North, Stillwater, MN (651 -351- 0172) Proiect Work Plan: From my reading of the RFP, and my discussion with Mike Pogge, this is a listing of the tasks required by the city, which I would provide: 1. Prepare 300 standard SHPO inventory forms. When available, previous survey inventory information will be used. If the homeowner signs on to the Heirloom Homes program, I will visit with the homeowner and supplement the inventory information for that particular house. I will make every attempt to acquire an historic photograph of the homeowner's house. 2.) I will enter information from the inventory forms into the fields of a Microsoft Access database which has been prepared. 3.) I will attend the Open House to be arranged by City staff by October 15, 2008. 4.) I will meet with the HPC at the October and May meetings. 5.) The City will prepare item 2.3.3 in the RFP. I will participate. 6.) With my assistance, the City will prepare item 2.3.4 in the RFP. 7.) I will e -mail a monthly progress report to SHPO and City staff. 8.) I will produce one master hard copy and a digital master of my material for the City and SHPO at the project's end. City staff will be the public contact. All mailings and photographs will be done by City staff and the H.P.C.. The City will do all maintenance on the Heirloom Homes website. The research, writing and interviews will be done by myself, with assistance from my wife, Kathy Vadnais. The bulk of the work would be done December - February, with completion by March, 2009, if possible. $15,000 is an acceptable amount for the work outlined above. Donald Empson University of Minnesota: Bachelor of Arts Degree, 1965. Minor: History; Major: English. Master of Arts Degree, 1965. Library Science. Advanced Study, University of Iowa, Iowa City. Director, Chippewa County Library, 1965 -1967. Montevideo, Minnesota. Instructor, School of Library Science, 1967 -1970. University of Iowa, Iowa City. Minnesota Historical Society, St. Paul, Minnesota. Reference Librarian, 1970 -1973. Map Librarian, 1973 -1976. Self - Employed, Antique clock and watch repair, 1976 -1988. Empson Archives, 1995 -. Researched seven surveys of Stillwater neighborhoods under the direction of the Stillwater Heritage Preservation Commission using matching CLG funds. Qualified Principal Investigator under the Secretary of the Interiors Standards. Winner of the 2007 Award of Merit from the American Association of State and Local History. Publications The Street Where You Live. Witsend Press, 1975. Portrait of a Neighborhood. St. Paul, 1980. Guidebook to the 1870 and 1879 Bird's Eve View Maas of Stillwater. Minnesota. Empson Archives, 1995. The Street Where You Live: A Guide to the Place Names of St. Paul. University of Minnesota Press, 2006. Miscellaneous newspaper and magazine articles. Note: I have spent 45 years locating and studying historic houses, taking file photographs of old houses in Lake Elmo and Marine as early as 1963. My extensive knowledge of the history of Stillwater gives me context for the study of its old houses. As a city resident I personally know many of the people who own the old homes. I catalogued the 1976 CETA grant photographs of Stillwater houses. I purchased the yearly tax records (necessary to accurately date the old houses) for the Stillwater library. I had the Stillwater building permits 1885- 1945 microfilmed for the library. I published the Bird's Eye View Maps of Stillwater, which are crucial to a study of the old homes. ; i11water THE BIRTHPLACE OF MINNESOTA Contract Amendment Re: Contact Amendment Number 1 Stillwater Public Education Program Original Contract Agreement dated September 2, 2008 Between the City of Stillwater, Minnesota and Donald Empson This contact amendment revises the number of required listing and inventories that are to be completed for the second phase of the Heirloom Homes project. The original contract was entered into between the City of Stillwater, Minnesota and Donald Empson and was dated September 2, 2008. All references in Exhibit A and B are hereby amended to require the competition of 60.listing and inventories of Heirloom Homes. All other terms and conditions of the original contract shall remain enforce. Accepted and approved this 2 °a day of June 2009. CITY OF STILLWATER By: CONTRACTOR Ken Harycki, Mayor By: Diane F. Ward, City Clerk By: Donald Empson STATE OF MINNESOTA COUNTY OF WASHINGTON ss. ACKNOWLEDGEMENTS ) ss. The foregoing instrument was acknowledged before me this of Ken Harycki, Mayor and Diane F. Ward, City Clerk for the City of Stillwater. Notary Public Commission Expires: Commissioned At: STATE OF MINNESOTA COUNTY OF 4 ; M -1 r The foregoing instrument was acknowledged before me this a. of Donald Empson. KATHERINE M. ROGNESS NOTARY PUBLIC-MINNESOTA My Commission Expires 01131/2010 • 2009 by 11 , 2009 by Notary Public Commission Expires: � / FIQC,Ire2 Commissioned At: �c D ,� Wes P r ORDINANCE NO.: 1008 AN ORDINANCE AMENDING THE CITY CODE BY CHANGING COMMISSION REGULATIONS The City Council of the City of Stillwater does ordain: 1. AMENDING. Section 22 -5, Planning Commission, is amended by adding an additional sentence at the end of Subd. 7. The sentence shall read as follows: "No member may serve more than three consecutive terms. However, terms may be extended if there is a shortage of suitable applicants. All terms end on the first day of May in the year in which they expire." 2. AMENDING. Section 22 -7, Heritage Preservation Commission, is amended by changing the second sentence in Subd. 3(2) Term, to read as follows: "Members may be reappointed to no more than three consecutive terms. However, terms may be extended if there is a shortage of suitable applicants. All terms end on the first day of May in the year in which they expire." 3. AMENDING. Section 25 -1, Human Rights Commission, is amended by changing Subd. 3, Membership, clause (1), to read as follows: "(1) The commission will be composed of seven voting members, one of which must be a member of the city council. The membership will be reduced to this number by attrition. No member may serve more than time consecutive terms. However, terms may be extended if there is a shortage of suitable applicants. All terms end on the first day of May in the year in which they expire." 4. AMENDING. Section 48 -1, Parks and Recreation Commission, is amended by adding a new Subd. 5(7) that will hereafter read as follows: "(5) No member may serve more than three consecutive terms. However, terms may be extended if there is a shortage of suitable applicants. All terms end on the first day of May in the year in which they expire." 5. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 6. EFFECTIVE DATE. This Ordinance shall be effective 90 days from its passage and publication. Approved, this 7th day of July, 2009. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk PURPOSE RESOLUTION AMENDING RESOLUTION 2008 -36 AND RESOLUTION NO. 92 -249 ESTABLISHING DOWNTOWN PARKING COMMISSION AND BYLAWS The Downtown Parking Commission is established to oversee the development and implementation of the Downtown parking plan. This includes planning for Tong -range parking lot improvements and day -to -day regulation of public parking spaces. COMPOSITION AND SIZE OF COMMISSION (1) Members. There is established a city downtown parking commission, the "commission," which shall consist of seven (7) voting members that includes a Council representative, to be appointed by the city council. The Police Chief of the city shall be ex officio, nonvoting member of the commission. All voting members shall be residents of the city and shall serve without compensation. Any Commissioner that misses two consecutive meetings without notice to the Chairman shall be removed from the Commission. (2) Term. All appointments shall be for staggered terms of 3 years. however, terms may be extended if there is a shortage of suitable applicants. All terms end on the first day of May in the year in which they expire. Members shall serve without compensation and shall continue to hold office until their successors have been appointed and qualified. (3) Appointment Process. All applicants for appointment or reappointment shall be interviewed by the Council representative to the commission and the chair of the commission ( "interview panel "). If the chair's term limit is fulfilled or due for reappointment; the interview will be held by two (2) members of Council. A recommendation from the "interview panel" will be given to the City Clerk for placement on the Council agenda for consideration. ORGANIZATION A Chairman and Vice Chairman shall be elected annually by a majority vote of Commissioners present at the first meeting of the calendar year. During the absence of the Chairman, the Vice Chairman shall exercise and perform the duties of the Chairman. Page 1 of 3 DUTIES AND POWERS The Downtown Parking Commission is advisory to the City Council. It shall have have no authority other than that expressly given to it by this resolution, The Commission shall make recommendations to the City Council regarding the development of a long term Downtown Parking Plan and day -to -day management of Downtown public parking. Commission shall seek and obtain public comments on parking improvement projects and changes to parking regulations that may affect businesses, property owners, customers and residents of the community at large. The Commission shall explore options for making Downtown parking financially self sufficient by setting permit fees and fine rates and exploring methods of financing the construction of new and maintenance of existing parking facilities. The Commission shall exercise such other functions with respect to Downtown parking improvements as requested by the City Council. The Commission shall present to the City Council a yearly report of Commission accomplishments and activities. DUTIES OF CHAIRMAN The Chairman shall set the agenda for Commission meetings, with assistance of Police Chief, appoint special subcommittees of the full Commission and represent the full Commission when recommendations are made to the City Council. STAFFING The Police Department, with the assistance of the Community Development and Engineering /Public Works Department, shall provide technical and administrative assistance to the Commission. MEETING All meetings of the Commission shall be open meetings to which the public and press shall be admitted. Notice of the meeting shall be given as determined by the Commission. The Parking Commission shall meet as needed as determined by the Commission. Page 2 of 3 Special work sessions or subcommittee meetings shall be scheduled by the full Commission at regular meetings to study and prepare recommendations regarding Commission parking matters. QUORUM A quorum shall consist of four (4) members of the seven (7) Commission members. The Commission without a quorum shall take no action. VOTE All action shall be taken by voice vote. Tie votes with one or more Committee members absent shall continue the item to the next regular meeting. Tie votes with all members present shall defeat the motion. REVISION OF BYLAWS The Bylaws may be recommended by the Commission for approval of the City Council. Note: All approvals are by majority unless none is required by State Statute. Adopted by Council this 16 day of June, 2009 ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Page 3 of 3 ORDINANCE NO.: 1009 AN ORDINANCE AMENDING ARTICLE 21 -13 OF THE CITY CODE BY ADDING §21 -13, SUBD. 6 The City Council of the City of Stillwater does ordain: 1. AMENDING. Section 21 -13, Amendments to the City Code, is hereby amended by adding §21 -13, subd. 6. The new provision will read as follows: "Subd. 6. Ordinance Adoption Procedures. 1. Ordinances must be adopted pursuant to the following regulations: a. The second reading of an ordinance must take place within 60 days of the first reading. If more than 60 days expire, the ordinance must be read again for the first time. b. Both readings must be made in the same calendar year unless this delay would cause a permit or request to be approved by operation of law." 2. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 3. EFFECTIVE DATE. This Ordinance shall be effective 90 days from its passage and publication. Approved, this 16th day of June, 2009. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk DISCUSSION ti er 8 City Council DATE: June 10, 2009 ITEM: Garage encroachment into Sherburne St N CITY COUNCIL DATE: June 16, 2009 PREPARED BY: Michel Pogge, City Planner BACKGROUND The City received a request from Tony Mutter to discuss three different options on vacating or licensing a portion of Sherburne St N along the east side of his property. The options address the garage encroachment into Sherburne St, which became a public discussion item with the recent planning efforts for the McKusick Lake trail segment that will go along the east side of Mr. Mutter's home. Mr. Mutter's requests do not affect the trail project. Tony Mutter, property owner of 1104 Meadowlark St, has completed a survey of his property and home. The survey shows the southeast corner of the garage encroaching 12.3 feet and the driveway encroaching 42.9 feet into the right -of -way of West Sherburne St N. Additionally, Mr. Mutter has also planted a number of pine trees in the east portion of the Sherburne right of way. The encroachment can be seen in the attached sketches. To deal with the garage encroachment there are several options the Council could consider; vacation, license, or doing nothing. With a street vacation, the City would release their control over a portion of the right -of -way and allow any property interest to revert to the adjoining property owner. In general, state statute requires a street vacation to have a public benefit and not be vacated for the sole benefit of an adjacent property owner. Since it is hard to find a public benefit in vacating right -of -way for an encroachment the City in the past has elected to issue a municipal license in this type of situation. The license legitimizes the encroachment; however, if in the future the structure were destroyed for any reason it would be required to be moved and rebuilt off the right -of -way. Mutter Encroachment Page 2 Option A - Vacation This option calls for a portion of the west half of Sherburne St N to be vacated. Easement rights would be retained by the City for the entire area except for the area immediately under and within three feet of the garage. This is illustrated in the attached labeled "Proposal A ". Another version of this option could be to vacate only the area immediately under and within three feet of the garage. This option would leave Mr. Mutter's driveway outside property under his control; however, the City allows driveways to be located on City right -of -way, which would not create a problem for him. Option B - Part Vacation and Part License This option calls for the area immediately under and within three feet of the garage to be vacated by the City and a licensed be granted for a portion of the west half of Sherburne St N. No easement rights for the vacated area would be retained by the City. This is illustrated in the attached labeled "Proposal B ". Option C - License This option calls for a municipal license to be issued for a portion of the west half of Sherburne St N. This is illustrated in the attached labeled "Proposal C ". Another version of this option could be to issue a license for only the area immediately under and within three feet of the garage. Again, this option would leave Mr. Mutter's driveway outside property under his control; however, the City allows driveways to be located on City right -of -way, which would not create a problem for him. Additional Option D - Grant no license or right vacation This option would leave the property owner in a precarious situation. The City issued a permit for the garage addition in August of 1980 and if was completed in December of 1980. The property owner purchased the property in 2001 well after the garage was built and claims that he did not know that the garage was constructed within the right - of -way at the time of the purchase. Now that he knows an encroachment exists, it put a cloud on the title and affects the marketability of the property. MAY 6, 2003 CITY COUNCIL ACTION The City Council considered a street vacation request by Mr. Mutter on May 6, 2003. At that time the Council denied the vacation request and directed the City Attorney to prepare a municipal license upon receipt from the property owner of a survey and legal description for three (3) feet from the garage wall. The City did not has yet to receive the survey and legal description. STAFF RECOMMENDATION Review and discuss the options and guide staff on how to proceed. Clients Name: Tony Mutter 1104 Meadowlark Stillwater, MN Existing Parcel Per Certificate KIP ,,, o B-/: 5 /Wt. — S y c ✓Aa` /C 5 VA (/V° C /7 /D� Y 8/r /fo rrew ,ecet ' 2 e7 O - 77 rz f ,t & No Z,v, Mt% 6av /9.ee 1 Sd'ro 07'2 / "A( Drive 55082 Description: of Title No. 62356 NOTES: CERTIFICATE OF SURVEY Bearings are assumed. o Indicates 113774 iron pipe set in place. • Indicates monument found in place as noted. "R." Indicates recorded plat value. "M." Indicates field measured value. Wash. Co, records. Offsets shown to existing structures are meas. to the outside bldg. wall line, unless shown otherwise. Utilities were not located in this survey. a 9.63 V e v Lc r / [o rZ /2, dD C 1 - r zer2 L a 7 �S DESC. DN 12 4.� 7774E /t/o. //1..1.8 ©GD /- /c Pte. A7E5, lfF cirr O, _5 Doc / 231Z3) ■ So . I44/ //eic' ) /..9 Dom' /I /Z ` _ ,V19c07 / 'E' )1 So ¢Z. 9't 74 (4 � (1 pet. 3' Fvo, Nc, 2 71 9 V V t 2 , 4vo ate �I N• SHA-KHA - 2A/A /727 y FE / Ao,2 4 cSti feo Srsk . I I �T ir'ilyG l � � , of A44 77/ E / /n/ Noie /If o v a I --e &,v ' = So - -- —r-- V June 10, 2009 PROPOSAL "A" Sketch showing portions of platted Sylvan Avenue and platted Sherburne Street to be vacated. Area to be vacated is delineated by the heavy dashed line. The proposed Vacation Parcel contains 2827 square feet, more or less. Drainage and Utility Ease - ments will be retained by the City of Stitiwatert; over and across the Prop. Vacation Parcel, Excepting z from said utility Esmt. that part beneath the existing Mutter garage, as shown hereon. I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that am a duly Registered Land Surveyor under the laws of the State of Minnesota. w Date —�� Re /377¢ --2-11-11-ifr, . ffiii 3+;iv ,�, / C1419 14/8 171/, it, V (H� r � l�f L��� �� /T/ ��L 2 q�1 iv L ' / / / / - - 3 (/A ac ��/ . lo A 8q, Clients Name: Tony Mutter 1104 Meadowlark Stillwater, MN Existing Parcel Per Certificate 1. A of MP Ce,e DF 77TLE /�O, . Lives 4 44 /y,e , ,I .3 scfp0 a7'Z/' W Drive 55082 Description: of Title No. 62356, Wash. CERTIFICATE OF SURVEY NOTES: Bearings are assumed. o Indicates 113774 iron pipe set in place. • Indicates monument found in place as noted. "R." Indicates recorded plat value. "M." Indicates field measured value. Co. records. Offsets shown to existing structures are meas. to the outside bldg. wall line, unless shown otherwise. Utilities were not located in this survey. ; icPv 1 /2,4 coe. Ic 7 Z Lo7 /07 -C' .CO r .� /� O E SC, oN CE,P r. h 4F / / /{/p (2 /- zizic Cirr CF s / </a..),.9T - 7e ) y 231 Z 4 So , i/nfE /7e,c ow N09 °07'27'E Al / 3 , p v rso F,vn. �ln, - 27G9 /,/? 50 k we' 0 . . r te N • Sf' eg 4elfl - h ea kk a oh � 1) r�o / r, /f /9'5- g N �\ } \ ` eirr 4/177 L (ryp> N • %" C-T .'e c rem TEQLiNF_ .saE< even E. 4 %'6 ar /V. Sf/E.eO1'94 K P�s'T %w = 50 ' - -- - - -?►■ V s Vti \:;\1°t June 10, 2009 PROPOSAL "B" Sketch showing portions of platted Sylvan Avenue and platted Sherburne Street to be vacated: (indicated by short dashed lines), and portions of platted Sylvan Avenue and platted Sherburne Street to be utilized by License from the City of Stillwater; (indicated by long dashed lines) The proposed vacation Parcel contains 360 square feet, more or less. The proposed license Parcel contains 2467 square feet, more or less. rat NO e [ hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that am a duly Registered Land Surveyor under the laws of the Stite of Minnesota. Date O "��� Reg.No 377¢ Clients Name: Tony Mutter 1104 Meadowlark Stillwater, MN Existing Parcel Per Certificate t. ti4/ 078 4 nye. ✓r�N �EOs 41 �� PBS No. p -,✓ /fa rrE•e /915ecirt c2e .o/c" TITLE Drive 55082 Description: of Title No. 62356, Wash. Co. Nv . L /,✓z: 1 /W 00a) /Awe , .j -3 e( Sc97° 0 7 '2 / "GY CERTIFICATE OF SURVEY Bearings assumed. o Indicates 113774 iron pipe set in place. • Indicates monument found in place as noted. "R." Indicates recorded plat value. "M." Indicates field measured value. records. Offsets shown to existing structures are meas. to the outside bldg. wall line, unless shown otherwise. Utilities were not located in this survey. NEcoe. or z /2-DD S ©. /live /14 2 4',e, - Z2P /ri4 - #09 ° ? '2 / 'E �orz La T3 /fr.AO'i' %4, e ..aezvE lo r .3 Ag DE5C. oN oA' 777 e No //¢36 (22":47. / -' 49Z/c RE R. rr of 577za.2,77 Doc. N 23¢z3) s4Z 4 %1 • ti ^ q to 011. per So J 1I Q � �Sr fieo 5-r ` C I a /cqe \ (by TRZreltf. OF ,Vaa r,' ----� ,sAraeevrn Z . Z,,vE OF N S,siERetr p - - Pz.s'T '''‘,./ = SO' - - Gv'L, op _ N• .5,9 - RddeN - f z 27x4 -7"7" 1 kheL Nk N • �� t� e 3"a, a . June 10, 2009 PROPOSAL "C" Sketch showing portions of platted Sylvan Avenue and platted Sherburne Street to be utilized by License from the City of Stillwater: (indicated by heavy dashed lines) The proposed License parcel contains 2827 square feet, more or less. 4 1%i NoAr 7,e/ , " 'Z , I hereby certify that this survey, plan, or report was prepared by me or under my direct supervision and that 1 am a duly Registered Land Surveyor under the laws of the State of Minnesota. Date /d —477 Reg No / 1? DAVID T. MAGNUSON DTMAGNUSON @MAGNUSONLA W FIRM.COM TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: June 12, 2009 RE: Water Front MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET • SUITE #202 • STILLWATER, MN 55082 TELEPHONE: (651) 439 -9464 • FAX: (651) 439 -5641 www.MAGNusONLAwFiRm.com MEMORANDUM JOHN D. MAGNUSON JDMAGNUSON @MAGNUSONLA W FIRM.COM ZONING CONTROL * The property to which the Andiamo docks are anchored is zoned RB (two family residential) subject to the Shoreland overlay restrictions and standards found at Subdivision 23 of our zoning ordinance and the Floodway overlay restrictions and standards found at Subdivision 22 of our zoning ordinance.' * The activities in this area fall within the definition of "marina" found in the Shoreland regulations. The regulation provides: "Marina means an area of concentrated small craft mooring where actual facilities may be provided for fueling, sewage pump out, boat repair and boat storage." * Marinas are permitted in the area south of Nelson Street by conditional use permit by the standards of the Shoreland regulations and the Floodway regulations. 1 The Shoreland Regulations have been approved by the Minnesota DNR, the agency that in the area of the St. Croix south of the boom site, certifies that local regulations meet the requirements of the Wild Area Scenic Rivers Act. Any changes in these regulations must be approved by DNR. * The Andiamo's dock moored to their property is considered a marina site and regulated by a Special Use Permit issued by the City with the Andiamo as permit holder. The original Special Use Permit for this area was granted on October 10, 1988 and was amended to reflect changed conditions on July 21, 2000. GENERAL WATERFRONT CONTROL Stillwater City Code, Section 48 -6 provides that no person may operate a dock on the St. Croix River within Stillwater without a dock permit. This provision regulates docks on private property as well as those of City property. Given the authority of the City to regulate its water front, does the City have authority to prohibit the vessel "Majestic Star" or to direct the location of its moorine? Exercise of local zoning power and the regulation of the rights of riparian owners is justified because of the potential for impacts on matters relating to the health, safety and welfare of the community. To be sure, parking and toilets are legitimate local concerns. Objection to the style or looks of the Majestic Star, however, being an aesthetic concern, would not be within local power to regulate. This rule was established in Minnesota by the case of Luger v. City of Burnsville,295 N.W.2d 609 (1980). The court held that "mere aesthetic concerns of neighboring landowners" will not give rise to the level of serious health, safety and general welfare consideration that justify the lawful exercise of the zoning authority. /nm 2 Some City Code factors to be considered when granting conditional use permits (and special use permits) in the shoreland area include (a) amount of waste to be generated and adequacy of disposal system; and (b) compatibility of proposed development with uses on adjacent land. Note: parking and toilets can be controlled through these standards. 3 No standards for regulating off site impacts such as parking or toilets are contained in the dock permit ordinance. 2 Memorandum To: Mayor & City Council From: Diane Ward Date: 6/12/2009 Re: Appointments to Special Events Task Force Ater 1 Administration As you are aware, the Special Event Task Force is to consist of the following: • Two Councilmembers (Cook and Gag) • Community Development Director Turnblad • Police Chief Gannaway • One Park & Recreation commissioner • Chamber of Commerce representative • CVB representative • One downtown merchant not a member of the Chamber of Commerce • One or two at -large City citizen representatives Interviews were held for the opening for the at large City citizen representatives and the recommendation of the interviewing committee is to appoint Debbie Johnson and Chris Murphy as the citizen representatives of the committee. ACTION REQUIRED: If Council wishes to accept the recommendation of the interviewing committee they should pass a motion appointing of Debbie Johnson and Chris Murphy as the citizen representatives of the Special Events Task Force. i. Memorandum DISCUSSION: iliwater Administration To: Mayor & City Council From: Diane Ward, City Clerk Date: 6/11/2009 Re: Special Event — Summer Tuesdays — Greater Stillwater Chamber Reviewed by: Attached is the special event application from the Greater Stillwater Chamber for Summer Tuesdays for your review and approval. This event application will be addressed by the Park Board on June 22 and the Parking Commission on June 18 Because the event starts on Tuesday, July 7, it is before you prior to the Park board and Parking Commission meetings. MAY -29 -2009 10:40A FROM:GREATER STILLWATER C C651)439 -4035 EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: Every Tuesday, July 7 -Aug 18 Hours of Event: 8 a.m. -11 p.m. (Special Events conducted after 10:00 p.m. require Council approval of a variance to the noise ordinance) Type of Event: Outdoor Community Celebration Description of Event: Summer Tuesdays is a 7 -week celebration of community that has a market from 4:30 -8:30 p.m., music from 7:30 -8:30 p.m: and a movie at dusk. Proposed Location of Event (be specific): North Lowell Park & Parking Lot 4 (east of Water Street Inn) If Lowell Park is used: X North Lowell Park South Lowell Park (oheck which one or both) Estimated number of people to attend: 400- 600 /week (Stillwater ' ;.c 1 IIP... 1 u.r,i 216,North 4th Street Stillwater, MN 55082 relephone: 651 -430 -8800 Fax: 651-430-8809 APPLXCATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DA PRIOR TO THE PROPOSFD EVENT TO:6514308809 P.1 INCOMPLETE APPLICATIONS VVZLL NOT BE PROCESSED Submittal Date: May 29, 2009 APPLICANT INFORMATION (Please Print on Application) Organization: Greater Stillwater Chamber of Commerce Type of Organization: X Non - Profit For - Profit Contact Person: Jennifer Severson Email Address: director @ilovestillwater.com Address: 106 Main Street South, Stillwater, MN 55082 Daytime Phone 651 -439 -4001 Alternate Phone Number 651- 238 -6727 (Jenn's Cell) The following information is required for consideration (Check next to Items pertaining to your event, If not applicable please put "N /A" in the space) N/A Selling Alcohol - Temporary Liquor Licenses are ONLY available to non profit organizations - $25.00 per day N/A Permit to Consume - Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) - 835.00 fee X Site Map (Required for all events) — attach to application X Parking Impact (Required for all events) - Describe in detail: Close parking lot east of Water Street Inn from 5 a.m. to 11 p.m. for market set -up and event. (Continued on Back) RSW\sed— MAY -29 -2009 10:41A FROM:GREATER STILLWATER C (651)439 -4035 T❑:6514309909 P.2'6 X Special Signage — Describe: Up to 6 Sandwich boards at strategic way -finding locations throughout Downtown NIA Approval Letter from Property Owner if on Private Property (attach to application) X Vendors will be present at the event (SEE ATTACHED) X Tents or Membrane Structures Size: 3 —10x10 Location: Parking Lot Exiting Points: Open Sides X Cooking Operations Propane X Deep Fat Frying Other N/A Open Flame or Burning Operations Describe: _ N/A Water Activities (River /Lakes) River /Lake Name: N/A EMS Needs _ EMT Standby Ambulance Standby Fire Department Standby N/A Fireworks X Street Closure What Streets: Sam Bloomer Way from both directions, 4 -11 p.m. N/A Police Officer Needed ( Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651- 351 -4900) to arrange for an officer. N/A Restrooma (Portable) — Applicant to pay for restrooms — Contact Public Works to arrange — 651- 275 -4100 -* X Live Entertainment — Describe type of Music: Varies Weekly X Promoti • /Advertisement of Event — Describe Level of Promotion /Advertisement: Local advertising, including raper, posters and postcards; web site at www.iiovestiltwater.c4,ot; KLBB radio ignature Reviewed By; (Any concerns /comments will be attached to application) City Administrator City Clerk Community Development Director Fire Chief Police Chief Public Works Director Other Fees: Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: TOTAL, FEE FOR EVENT: Planning Commission Approval Required $ Date Approved: Downtown Parking Commission Approval Required Date Approved: Copy of Approved Application with City Council Approval Required Comments sent to applicant Date Approved: (Date) FEES (if applicable) Permit to Consume ($35.00) Temporary Liquor License ($25.00 /day) Event Fee ($500.00) Event Deposit ($250.00) Rev. 01/08 M Cl: • 13 free parking tots with over 750 parking spots • 2 pay lots with 208 spots • on-skeet parking is three hours • 31 handicapped spots g P- E Names lab FREE PARKING 4 Hour Limit Lot 4 Bridge tot Lot 5 Wherry Pokil Lot Lot 7 Water St. Lot Lot 131IBCLot 3 Hour Limit Lot 3 Chestnut St. Lot Lot 6 Maple Island Lot 24 Hr. Parking Lot 8 Railroad Lot Lot 9 North Maio St. a = INFORMATION x ANOVA x m LemaPat LIMITED FREE PARKING After 6 pm and AN Day Sat. and Sun. L.ot 10 Moberly St/Second St. Lot Lot 12 0tive St. & 2nd tot Lot 14 Riverview Lot (Cub) Lot 15 Mulberry SL Lot II PAY PARKING 33.00 All Day Lot 2 River Lot (Kelso lCheskiut 35.00 AN Day tat 1 South Main St. Lot Pap Pouring Lots 1 & 2 Htectire & Enforcert May 1- Oct 31 WATER I Pfelignim MIL _ 59 OND 41 IH awn wan Awl Oros [.mar OWN. filbmbr Chautlir at I� a ewrsrr+%r m► It!! P., 330 Ou r.bm FAitaixid. 10 151 taint • PERMIT PARKING Parking p0(mIts cost $10 per mantle and entitle the owner to pats in any of the magenta circled parfarg lots (4, 5, 7,11,12,13 & 14} for 24 hours. Note: Lot 7 has permit.pardng In 50 spaces only as marked on s' e. To obtain a paridng permit, visit City Nall between MO a.et and 4:30 pm. Mondagfrtday of call (1151) 351-4900. • Posted time ifmlis MI be enforced year round • Stillwater is a handicap friendly city with 31 designated spots. All city owned lots have handicapped poking. • All on street parking is three hour limit unless otherwise designated. Pceted lime limits WO be enforced year round. • If you received a parking tidret you can pay the tfcket over the phone by calling 651- 430-9890 weekdays. • During special events parking may he altered. Visit wv w.stillwalerparl ing.com for upcoming event parking information. • Lot 7 has perrnt parking in 50 spaces only as marred on site. • Lot 12 has 24 limited free spaces onty as marked on site. I E IT N ON Pamir Pali Lj Itmatopta Candy WAN* illmso 1+ Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 6/11/2009 Re: Traffic Safety Committee Appointment Mark Gieseke — Ward 1 James Martin — Ward 2 Brian Larson — Ward 2 Emily Malony — Ward 3 Jaren Prom — Ward 3 ACTION REQUIRED: `..ter Administration As a result of the change in the resolution establishing the Traffic Safety Review Committee to allow for 5 at large residents, he following have been recommended by the interviewing committee for appointment. I have attached a resolution for those appointments with proposed staggered terms that were determined by lot for applicants in Ward 2 & 3. If Council agrees with the recommended appointments and the staggered terms as presented, they should pass a motion adopting the attached resolution. APPOINTMENT TO TRAFFIC SAFETY REVIEW COMMITTEE NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby appointed the following at their June 16, 2009 regular City Council meeting with their terms ending as follows: Mark Gieseke W1 May 1, 2012 Brian Larson W2 May 1, 2011 James Martin W2 May 1, 2012 Jaren Prom W3 May 1, 2012 Emily Malony W3 May 1, 2011 Adopted by Council this 16th day of June, 2009 Attest: Diane F. Ward, City Clerk Ward Term Expires Ken Harycki, Mayor To: Mayor and City Council From: Lynne Bertalmio, Director 1J Re: Library Board Appointments June 10, 2009 Stillwater Public Library 221- N. Third Street Stillwater, Minnesota 55082 Memo The library's Board of Trustees appreciates the City Council's willingness to allow the Trustees to make recommendations regarding the filling of vacancies on the Board. Interviews allow the Trustees to gather information about the strengths of the various candidates in relation to the needs of the Board at this point in the life of the organization. The applicants for the seat are: Tom Corbett, Barbara Crist -Nepp, Seth Erickson, and Robert Katula. Barbara Crist -Nepp has withdrawn her application. The Board appreciates the interest and enthusiasm of all of the candidates, but would recommend Tom Corbett for appointment at this time because of his depth of knowledge about nonprofit and government board operations. Mr. Corbett has indicated that he would resign from the City's Charter Commission if appointed to the Library Board. We hope to offer the other excellent candidates opportunities to work with the library in other ways. DISCUSSION MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer DATE: June 12, 2009 SUBJECT: Feasibility Report for 2009 Sidewalk Rehabilitation Project (Project 2009 -05) A sidewalk rehabilitation project is proposed for the 2009 construction season. The criteria for inclusion in the project is sidewalks that are severely cracked, heaved, settled, or misaligned, such that they may cause people to trip. Inspection for this year focused in the southwest and southeast portions of the City. There are 55 properties with sidewalk repair proposed (see attached map). The proposed sidewalk repair area is approximately 3,500 square feet. The estimated construction cost of the project including removal, replacement, and restoration is $29,447. The total project cost with engineering, inspection and administration is $38,281. It is proposed to assess 50% or $19,140 to the affected property owners. This amounts to an assessment rate of $5.47 per square foot (compared to $5.30 per square foot for the 2008 sidewalk project). The remaining share would be paid for by the City. Property owners would have up until the time construction starts to replace the sidewalk on their own or else they would be included in the project and assessed for their portion of the project cost. There is $4,000 in the budget for sidewalk rehabilitation adjacent to City property. This project includes 200 square feet of sidewalk repair at 6 locations adjacent to City property at an estimated cost of $3,157. If the feasibility report is approved, the timeline for the project would be as follows: Public Hearing July 7, 2009 Award Contract August 4, 2009 Construction August /September Assessment Hearing September /October RECOMMENDATION Since the project is feasible from and engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2009 Sidewalk Rehabilitation Project and order a public hearing to be held on July 7, 2009. ACTION REQIRED If council concurs with the recommendation, they should pass a motion adopting RESOLUTION NO. 2009 - RECEIVING REPORT AND CALLING HEARING ON 2009 SIDEWALK REHABILITATION PROJECT (PROJECT 2009 -05). RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2009 SIDEWALK REHABILITATION PROJECT (PROJECT 2009 -05) WHEREAS, pursuant to resolution of the council adopted April 21, 2009, a report has been prepared by the City Engineer with reference to the 2009 Sidewalk Rehabilitation Improvement; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $38,281. 2. A Public Hearing shall be held on such proposed improvement on the 7th day of July 2009, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council of the City of Stillwater this 16th day of June 2009. ATTEST: Larry D. Hansen, City Administrator Ken Harycki, Mayor • 115 • OM" . "IP st A RE fe Ali ` tr. Ill N N N N 236 41 o Cf ®t 04 trim 3 ®�� ® IR1� ® � �� 3363 E • 00 !tt.0-4• EE 044* ,g, `4''ithts4. .A4 EBEN , REE 6713 800 2009 SIDEWALK REHABILITATION PROJECT MAP SHEET 1 OF 4 1024 1032 6 1 735 745 N 90% 917 933 A 1060 f�•�, ( � y J - 4A, 066 NOW ®k ®` 3393 At ®• 24 ® �� ( (4 W 11 23 11 ,_� 12550 12525 7155 7150 THE ATNFIACE 12620 2 0 S T R E E T 7010 764 Ater Park OF MINNEIITA 1166 1180 7190 7055 ICI 1133 IIA4 7181 2803 Outlot A Park 0 300 600 100 SCALE IN FEET SCALE IN FEET 1= 13e 0 203 2683 211 2675 4 227 266 a en ETI gm owo P� Na n . LL�yii�� N e[I � N N ■ goo N N 6 n CROIXW003 to n n I < M r7 :766:0001:,11656 N N 2650 �R®] : NH 4 , ���Jv �N, KY 4 � 6 i 61 tU ai � 4 s- ®® y J � �"I 6 OREENMEppA31 ti 707 65 7 713 ®4' 0 f 60f 0 0 04 tiste Win • ���- ��d� `" '����'' 266 �� o` � � 2W1 ��1ii: 9� ®�9 �?y � 7 �- 5 1102 3 02 1110 1 1116 7 1124 5 1200 1: 1117 1125 D ES '. _•g 210 2002 0+ 190 r l ROAD c21091210712007 wry � z EST i K �� 2108 j d 402 Jii��^ 1919 190 5 T 1 302 2-=11 •106 fI II ..IA, 20071- m • -" 90 ° d127.8119 /V1- H II II II 516 1'I 207 1902 301 312 380 38 : 139 1919 190 m 1807 1888 350 704 708 1 716 800 N N z 01618 524 525 514 co 'RIVE 0 0 00 4 8 N 1167 2009 SIDEWALK REHABILITATION PROJECT MAP SHEET 2 OF 4 2800 ▪ v) 501 N N N 1113 1116 1124 1132 1820 ECRESTBLVD 1801 189 t 270 27 I 260 0 0 0 0 0p0 0 en enIM I O JIN N N N N N N N l 51 DRIVE IN ERLACH 01 25 N N in 1605 CURVE CREST 2100 291 281 a ORLEANS STREET 2225 1650 E 22 5 21.9 ff 1754- ' Q 1776 BOULEVARD L 1 2020 I 2000 236 242 1416 1417 1432 433 1436 a 1448 14 1500 w- -501 15 1514 3 515 1516 Ln. 1528 z 529 15 1540 v 541 1548 15.555 1564 s 1573 2000 230 1082 1098 �' •'� 1097 ilbt''''14.4178 ,,, 1102 c� 1002 1111 3® Nh °DRI ®P 9 � ® ® II 4� I ® 0,00 O AN 140®( 1: v� f ..., 5 1464 a 465 14 E 14 51 1466 ���� 14 72 ....AN:, 150 < ®� 00 pnj m 1$16 32 1530 2 � Emit) 1 141 1549 s 1561 1.7 01 0 300 600 1200 SCALE IN FEET 1806 T 717 803 811 817 716 111 AIM H - 113 rr ce 114 115 v � I 1322 N N 1616 X N a 52 607 /611 1�0 n 711 1 715 801 03 1005 1544 o f m l r? 1558 z' DRIVING P 1572 zI 1800 � `.411,1111`6.11P1 WEST ORLEANS -- STRE!1 1500 1950 1931 -1901 1825 1900 1876 1826 1700 i ir 1701 1826 z W in Z 1300 1809 1815 1835 1460 T 1745 1435 1375 0 0 W O H 1840 321 1418 1601- 1677 R 403 409 415 1 828 906 914 920 1624 1634 1 673 1635 l0 ▪ 1675 1611 -1629 101 903 • 716 0 ` 722 915 912 905 904 1112 1111 1121 1128 \ 1127 1204 1316 m .811 203 1208 r 207 1214 1 1236 } 1219 WEST 1224 1 1302 .4 1227 1306 1303 1308 1307 1312 � 1311 1315 819 814 305 • 717 721 8 15 110 7 127 81 )6 llwater THE NINTNPLIICE OF MINNESOTA 2009 SIDEWALK REHABILITATION PROJECT MAP SHEET 3 OF 4 911 912 915 920 ib :0 810 16 9 20 82 826 814 815 114 2P 822 819 218 304 S., EAST CURCHILL TREET •205 1206 1207 1226 MARSH T "1.1 1312 t[. � MIS 317 915 910 916 L O[ W ^7031 162 MI 6 r N I F W 305 I i• VI 600 � OE y 42 41 31' 7 W a 4 716 616 v 611 720 i1 20 X to 7 cu 70 716 602 71 719 p�, 7 a• w L w 701 2 810 0 80 .PY 702 p 810 W 811 814 706 705 R12 6 > = 81 2 818 ce) 15 o a L ' e l WEST n CHURCHIL w 04 F 621 a _ = 916 8 921 a — 06 '0 606 0 • WESL ANDERSIk STREET w I r 601 H 23 711 70 1016 523 2x"15 705 1501 1504 y 1503 0 702 W .•505 DRIVE 1507 701 l cne z. MOO LSI 05 910 "' 908 "' 913 o. 91396 917 r" 921. 922 921 1001 - 924 92 1004 - 1002 — 1006 1009 t= 1007 1008 1016 H 1015 1016 1017 lb 1021 j j :1111 1018 1014 01 902 421 141114o OCK = 1003 X9 100 1100E 101 910 r� 1015 IpiC I 1019 022 1022 STREEAST 1104 108 r 1112 116 r,, 123 11118 220 p 1213 1222 302 306 1316 1324 MARSH 1301 1304 1307 1312 1315 — 1323 1320 333 1330 1327 1326 11430317 — r 1333 1338 1339 1405 14 � . H 3 N N - N — 704 70 712 ¢ 715 F• 719 718 to 719 I& 801 804 u 807 815 814 r X1109 1115 224 _ STREET . )36 06 1309► - 1n 1315 - 1314 1323 - 1320 a 1329 1 1334 a 6472 6450 642< r zz 111 6398 6388 - j 6355 W a�.Lnnu .1 I RLL �p 1U1 203 704 7I — 9 712712 1L l 72 y 723 802 — 807 r 1 11 215 907 910 oz 911 912 914 = 91 y 915 31a- 1001 920 ,l,x 1004 10`901 28 29 - 924 923 •Y�: EAS 1021 1008 1018 F 1017 1018 1007 T i L 10 6 UhL' 142' 1012 013 Uik 1010 , y 1017 101 HANCOCK 1101 r I I 1103 1102 X11 1104 W 1103 1102 110 1108 1107 1106 '- 1109 1112 1119 1120 103 117 ! cuu � 1204 W 206 �120q y 15 Cal g 12 I _ 1215 121 X11 ts.1215 12141'; Z tatR _ 1 1224 tact UST 1303 1304 1311 1305 1312 1309 1314' 1324 1323. 1323• 1329 = 1330 = — 1336 1394 1333'1338 0 1337 1 D � c1 1345 1344 ' 1341 1346 S A H 2115TH STET NOt�Ti. S' EET EAS 1309 SCALE IN FEET 1303 14970 14894 6440 Q S R�)f ST ---] 0 300 600 1200 375 STRE 317 1310 1314 k.4 Nkil: ® 1Y f[cYl] Et 1346 1338 1342 6400 725 23 64TH z 80' ORLEANS :T2CEE f W A 211 210 STREE EVEST w 723 ~ n 71'. 70 CM EEG FI�T:1 205 - - - Dow • ®" DES® ,��ifrc• ;� 115 tin W 618 STREET STREET 409 2 225 224 28 x 516 a HICKORY 210 20' � Z 1 4181 410 �I�TIP��Ya °°°III I RICE STREET 116 112 108 104 WEST • FIT I N 304 310 m v 316 318 N 320 92/ 1 ti ul rim ti 917 703 9 98 20 '� , z _ • 13 911 ■ 910 9. 9 a Lo N p N 522 905 B o o F 7 VEST MI : o, 819 501 •�t wu� ti 4 — n 4 m �: �iY !EITIP -18 :04 -18 n 7l•7 �� 423 4 415 � 409 TO, 403 408 WEST +12 310 +02 '36 30 218 10 206 7 126 waiwai . ®�1 f�4!® ES w RICEEx 126 P.- 12 121 120 - 13 4z - 13 8 4z it¢ 114 115 x 10% 110% 106 22 Wit 101 ST o MYRTL � .OEL 0 ` 114 109 —nn 118 121 20 216 'EST MILIVE ST f 312 i 11, 0 _ST OAK 402 403 40 409 410 414".'1 4 426 510 WEST 504 MED 815 311 303 316 308 - 8BEL r 817 230 225 228 — 216 L'11 14 213 2 La 211 ' 920 125 m m 313 STREET 401 402 407 410 413 418 41� 425 1904 917 901 509 _F 930 a m 0, WEST m cu m 2009 SIDEWALK REHABILITATION PROJECT MAP SHEET 4 of 4 Mad 11 919 I I �� 92 92 9211 920 o y 921 - 915 4� 9211 921 918 W W l 1 40 I a ` c'306 214!x 903 to o1�. it ro1m 11 1 n i� I ro 81 80817241716 n n mut n n m m ml 1 n1701 419 722 LE 1 414 mm ml ° m l l r n nl ° n Et Eel' 01 01903 o I 716 0 ' 722 nlol z — ° o '0 i Ft 703 721 ELM STREET 0 r 420 806 ILLAR ) 717 721 m o I (ty I 6161 A II 623 613 41' 414 1703 716 0 :o 616 In 602 Al 722 902 STREET 2 71 x 904 630 THE IIITH ►LACE OF MINNE$ETA 913 ee 704 y1 on, IY' 719 71R 703 715 719 131J 422 4 422 2 218 663 WILLARD 712 203 /1/ 704 709 712 720 670 tzti N 717 663 STREE 0 300 600 1200 SCALE IN FEET SCALE IN FEET • General Ledger Monthly Financial Report User: SharonH Printed: 06/12/09 13:18:47 Period 01 - 05 Fiscal Year 2009 - 2009 Account Number Description 100 GENERAL FUND Revenue 100- 0000 - 3110 -0101 Cigarette License 100 - 0000 - 3110 -0102 Contractor License 100 - 0000 - 3110 -0105 Liquor License 100 - 0000 - 3110 -0110 State License Check 100 - 0000 -3110 -0199 Misc License (Business) 100 - 0000 - 3120 -0100 Bicycle License 100- 0000 - 3120 -0103 Dog License 100- 0000 - 3120 -0199 Misc License (Non- Business) 100 - 0000 - 3140 -0100 Building Permits 100 - 0000 - 3140 -0101 Heating/Mechanical Permits 100 - 0000 - 3140 -0102 Plumbing Permits 100- 0000 - 3140 -0199 Miscellaneous Permits LICENSES AND PERMITS 100- 0000 - 3210 -0100 Special Assess - Current 100 - 0000 - 3220 -0100 Special Assess - Delinquent 100- 0000 - 3220 -0200 Special Assess - Delinq Garbage 100- 0000 - 3230 -0100 Special Assess - Prepay SPECIAL ASSESSMENTS Alt 1 ater Y■ h. � T H E B I R T H P L A C E O F M I N N E S O T A 2009 2009 2009 YTD Budget Y -T -D YTD Var 0000 100- 0000 - 3010 -0100 Current Property Taxes 0.00 0.00 0.00 100- 0000 - 3010 -0120 Gravel Tax 0.00 0.00 0.00 100-0000-3010-0200 P.I.L.O.T. 11,576.00 8,277.35 3,298.65 100- 0000 - 3010 -0300 Miscellaneous Taxes 0.00 0.00 0.00 100 - 0000 - 3010 -0400 Franchise Fees 106,347.00 106,922.14 - 575.14 100- 0000 - 3020 -0100 Delinquent Property Taxes 0.00 0.00 0.00 TAXES 117,923.00 115,199.49 2,72331 147.00 250.00 - 103.00 9,499.00 4,587.85 4,911.15 1,926.00 827.75 1,098.25 1,097.00 1,061.36 35.64 784.00 100.00 684.00 6.00 2.00 4.00 2,436.00 2,207.00 229.00 0.00 0.00 0.00 109,233.00 63,527.35 45,705.65 20,015.00 5,759.39 14,255.61 12,098.00 5,200.46 6,897.54 17,001.00 10,430.93 6,570.07 174,242.00 93,954.09 80,287.91 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100 - 0000 - 3310 -0105 SAFR Grant 0.00 0.00 0.00 100 - 0000 - 3310 -0110 Miscellaneous Federal Grants 302.00 2,596.45 - 2,294.45 100 - 0000 - 3320 -0100 Local Government Aid 0.00 0.00 0.00 100 - 0000 - 3320 -0115 Market Value Homestead Credit 0.00 0.00 0.00 100 - 0000 - 3320 -0120 Pera State Aid 0.00 0.00 0.00 100 - 0000 - 3320 -0130 Low Income Housing Aid 0.00 0.00 0.00 100- 0000 - 3320 -0140 State Grant 0.00 0.00 0.00 100- 0000 - 3320 -0200 Police Overtime 0.00 0.00 0.00 100- 0000 - 3320 -0210 Police State Aid 0.00 0.00 0.00 100 - 0000 - 3320 -0220 Police Training Aid 0.00 0.00 0.00 100- 0000 - 3320 -0230 Fire State Aid 0.00 720.00 - 720.00 100-0000-3320-0300 MSA Street Maintenance 62,500.00 66,392.00 - 3,892.00 100- 0000 - 3330 -0100 Miscellaneous County Grants 0.00 0.00 0.00 100 - 0000 - 3330 -0300 County Aid - Street Maintenance 0.00 0.00 0.00 100- 0000 - 3340- 0200ISD 834 Juvenile Officer 0.00 0.00 0.00 INTERGOVERNMENTAL 62,802.00 69,708.45 - 6,906.45 1 Account Number Description 100- 0000 - 3510 -0100 Fire Contracts 100- 0000 - 3510 -0200 Project Impact Fee 100 - 0000 - 3520 -0100 Police /Accident Report Fees 100- 0000 - 3520 -0200 General Government Fees 100 - 0000 - 3520 -0250 Clean Up Services 100 - 0000 - 3520 -0300 Planning Commission Fees 100- 0000 - 3520 -0400 Plan Checking Fees 100 - 0000 - 3530 -0100 Building Permit Surcharge 100- 0000 - 3540 -0100 Assessment Searches 100- 0000 - 3540 -0500 Developer Charges 100-0000-3550-0100 lnvestigation Fees 100- 0000 - 3550 -0200 Fire Code Enforcement 100 - 0000 - 3560 -0100 Engineering Admin Fee 100- 0000 - 3570 -0100 NSF - Administrative Charge 100- 0000 - 3575 -0100 Engineering Charges /SA Project 100 - 0000 - 3575 -0200 Community Dev Charges /SA Proj 100 - 0000 - 3580 -0100 Admin Charges -Sewer Fund 100-0000-3585-0100 Admin Charges -Storm Sewer Fund 100-0000-3585-0710 Admin Charges -Signs & Light 100- 0000 - 3590 -0100 Admin Charges - Parking Fund 100- 0000 - 3595 -0100 Admin Charges -TIF Funds 100- 0000 - 3599 -0100 Miscellaneous Service Charges CHARGES FOR SERVICES 100 - 0000 - 3610 -0200 Ordinance Violations 100- 0000 - 3610 -0300 Administrative Citations 100- 0000 - 3610 -0500 Other Fines 100 - 0000 - 3610 -0600 Dog Impound Fee FINES AND FORFEITS 100- 0000 - 3910 -0270 Transfer In- Friends of Fire 100 -0000- 3910 -0404 Transfer In -Co Bonds 2004 100 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 100 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 100- 0000 - 3910 -0408 Transfer in_CO Bonds 2008 100 - 0000 - 3910 -0409 Transfer In -GO CO Bonds 2009 100- 0000 - 3910 -0416 Transfer In -CO Bonds 2006 100 - 0000 - 3910 -0420 Transfer In -Co Bonds 2003 100 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 100- 0000 - 3910 -0424 Transfer In -Co Bonds 2000 100 - 0000 - 3910 -0428 Transfer In -Co Bonds 1998 100- 0000 - 3910 -0490 Transfer In- Capital Proj Fund 100 - 0000 - 3920 -0120 Proceeds of Capital Lease Oblg 2009 2009 2009 YTD Budget Y -T -D YTD Var 0.00 0.00 0.00 0.00 0.00 0.00 146.00 50.00 96.00 0.00 0.00 0.00 0.00 0.00 0.00 16,667.00 6,739.59 9,927.41 70,715.00 18,997.14 51,717.86 5,860.00 2,967.65 2,892.35 290.00 520.00 - 230.00 0.00 0.00 0.00 509.00 600.00 -91.00 6,147.00 2,195.42 3,951.58 2,032.00 1,100.00 932.00 0.00 0.00 0.00 108,590.00 155,279.11 - 46,689.11 0.00 0.00 0.00 22,750.00 22,750.00 0.00 6,125.00 6,125.00 0.00 6,125.00 6,125.00 0.00 7,500.00 7,500.00 0.00 0.00 0.00 0.00 41.00 55.63 -14.63 253,497.00 231,004.54 22,492.46 31,751.00 26,268.94 5,482.06 8,335.00 21,674.63 - 13,339.63 0.00 0.00 0.00 233.00 100.00 133.00 40,319.00 48,043.57 - 7,724.57 100- 0000 - 3700 -1000 Miscellaneous (Needs Coding) 0.00 0.00 0.00 100- 0000 - 3810 -0200 Interest Earnings 6,558.00 - 1,988.88 8,546.88 100 - 0000 - 3820 -0100 Donations 0.00 0.00 0.00 100 - 0000 - 3830 -0100 Sale of Property 1,109.00 1,300.00 - 191.00 100 - 0000 - 3840 -0100 Copies 2,132.00 1,372.44 759.56 100 - 0000 - 3860 -0100 Lease / Rentals 2,594.00 3,125.00 - 531.00 100 - 0000 - 3870 -0100 Refunds and Reimbursements 8,566.00 51,860.96 - 43,294.96 100- 0000 - 3875- O100Interfund Revenue 0.00 0.00 0.00 100 -0000- 3880 -0100 Miscellaneous Income 0.00 1.12 -1.12 100- 0000 - 3880 -0105 Vending Machine Commissions 0.00 0.00 0.00 100 - 0000 - 3880 -0200 Cash Over /Short 0.00 31.40 -31.40 MISCELLANEOUS 20,959.00 55,702.04 - 34,743.04 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2 Account Number Description 100 0000 - 3930 - 0100 Sale of Property (Material) OTHER FINANCING SOURCES 0000 Revenue Expense 4000 MAYOR & CITY COUNCIL 100- 4000 -1200 -0000 Part Time Salaries 15,886.00 14,538.80 1,347.20 100-4000-1410-0000 PERA 772.00 727.08 44.92 100- 4000 -1420 -0000 FICA/Medicare 929.00 698.18 230.82 100- 4000 - 1500 -0000 Hospital / Medical 21,990.00 9,169.30 12,820.70 100- 4000 -1520 -0000 Dental Insurance 1,162.00 832.84 329.16 PERSONNEL SERVICES 40,739.00 25,966.20 14,772.80 100- 4000 - 3002 -0000 Contractual 11,429.00 0.00 11,429.00 100- 4000 - 3003 -0000 Orderly Annexation 444.00 0.00 444.00 100- 4000 - 3099 -0000 Other Professional Services 1,926.00 0.00 1,926.00 100- 4000 -3102 -0000 Postage 0.00 0.00 0.00 100- 4000 - 3200 -0000 Mileage 75.00 0.00 75.00 100- 4000 - 3201 -0000 Seminar /Conference Fees 2,038.00 570.00 1,468.00 100- 4000 - 3202 -0000 Meals 397.00 59.47 337.53 100- 4000 - 3203 -0000 Housing 1,626.00 0.00 1,626.00 100 - 4000 - 3500 -0000 General Insurance 0.00 0.00 0.00 SERVICES AND CHARGES 17,935.00 629.47 17,305.53 100- 4000 - 4000 -0000 Memberships and Dues 2,792.00 0.00 2,792.00 100 - 4000 -4010 -0000 Contingency 0.00 0.00 0.00 100- 4000 -4099 -0000 Miscellaneous Charges 464.00 306.60 157.40 MISCELLANEOUS 3,256.00 306.60 2,949.40 100 - 4000 - 7010 - 0000 Depreciation Purchased DEPRECIATION 100 4010 2101 - 0000 General Supplies SUPPLIES 2009 2009 2009 YTD Budget Y -T -D YTD Var 0.00 0.00 0.00 0.00 0.00 0.00 669,742.00 613,612.18 56,129.82 669,742.00 613,612.18 56,129.82 0.00 0.00 0.00 0.00 0.00 0.00 4000 MAYOR & CITY COUNCIL 61,930.00 26,902.27 35,027.73 4010 ELECTIONS 100- 4010 - 1100 -0000 Overtime - Fulltime 0.00 0.00 0.00 100- 4010 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100- 4010 -1410 -0000 PERA 0.00 0.00 0.00 100 -4010- 1420 -0000 FICA /Medicare 0.00 0.00 0.00 100-4010-1500-0000 Hospital / Medical 0.00 0.00 0.00 100- 4010 -1520 -0000 Dental Insurance 0.00 0.00 0.00 100 -4010- 1550 -0000 Judges /Custodian 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100- 4010- 3102 -0000 Postage 0.00 50.40 -50.40 100- 4010- 3200 -0000 Mileage 0.00 0.00 0.00 100 - 4010 - 3202 -0000 Meals 0.00 0.00 0.00 100- 4010- 3400 -0000 Printing and Publishing 0.00 0.00 0.00 100 -4010- 3500 -0000 General Insurance 0.00 0.00 0.00 100- 4010- 3707 -0000 Maintenance Agreements 3,775.00 4,230.00 - 455.00 3 Account Number Description SERVICES AND CHARGES 100 -4010- 4099 -0000 Miscellaneous Charges MISCELLANEOUS 100- 4010 -5300 -0000 C/O Machinery & Equipment CAPITAL OUTLAY 100- 4020 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 100 - 4020 - 7010 -0000 Depreciation- Purchased DEPRECIATION 2009 2009 2009 YTD Budget Y -T -D YTD Var 3,775.00 4,280.40 - 505.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100- 4010 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4010 ELECTIONS 3,775.00 4,280.40 - 505.40 4020 MIS SUPPORT SERVICES 100- 4020 - 1000 -0000 Full Time Salaries 39,450.00 35,358.80 4,091.20 100 - 4020 -1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100- 4020 - 1112 -0000 Sick Pay 0.00 1,431.01 - 1,431.01 100 - 4020 - 1113 -0000 Vacation Pay 0.00 3,336.39 - 3,336.39 100- 4020 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100-4020-1410-0000 PERA 2,651.00 2,706.45 -55.45 100-4020-1420-0000 FICA/Medicare 2,973.00 2,996.97 -23.97 100 -4020- 1500 -0000 Hospital / Medical 5,459.00 5,313.59 145.41 100 - 4020 -1520 -0000 Dental Insurance 370.00 428.33 -58.33 100- 4020 - 1540 -0000 Life Insurance 45.00 51.84 -6.84 PERSONNEL SERVICES 50,948.00 51,623.38 - 675.38 100- 4020 - 2101 -0000 General Supplies 657.00 331.83 325.17 100- 4020 - 2107 -0000 Software 1,053.00 185.46 867.54 100- 4020 - 2302 -0000 Other Minor Equipment 909.00 0.00 909.00 SUPPLIES 2,619.00 517.29 2,101.71 100- 4020 - 3010 -0000 Internet 998.00 1,487.32 - 489.32 100 - 4020 - 3099 -0000 Other Professional Services 972.00 236.25 735.75 100 - 4020 - 3101 -0000 Telephone 0.00 0.00 0.00 100 - 4020 - 3103 -0000 Pager Services 0.00 0.00 0.00 100 -4020- 3200 -0000 Mileage 0.00 0.00 0.00 100 - 4020 - 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100- 4020 - 3202 -0000 Meals 0.00 0.00 0.00 100- 4020 - 3203 -0000 Housing 0.00 0.00 0.00 100- 4020 - 3400 -0000 Printing and Publishing 0.00 0.00 0.00 100- 4020 - 3500 -0000 General Insurance 0.00 0.00 0.00 100 - 4020 - 3702 -0000 Equipment Repair Charges 160.00 0.00 160.00 100 - 4020 - 3707 -0000 Maintenance Agreements 5,540.00 5,851.68 - 311.68 SERVICES AND CHARGES 7,670.00 7,575.25 94.75 100 - 4020 - 4000 -0000 Memberships and Dues 0.00 0.00 0.00 100- 4020 - 4001 -0000 Subscriptions 0.00 0.00 0.00 100 - 4020 - 4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 45,338.00 2,891.61 42,446.39 45,338.00 2,891.61 42,446.39 0.00 0.00 0.00 0.00 0.00 0.00 4 2009 2009 2009 Account Number Description YTD Budget Y -T -D YTD Var 4020 MIS SUPPORT SERVICES 106,575.00 62,607.53 43,967.47 4030 FINANCE 100- 4030 - 1000 -0000 Full Time Salaries 93,327.00 76,438.04 16,888.96 100- 4030 - 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100- 4030 -1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4030 -1112 -0000 Sick Pay 0.00 1,406.32 - 1,406.32 100- 4030 -1113 -0000 Vacation Pay 0.00 1,644.20 - 1,644.20 100- 4030 -1200 -0000 Part Time Salaries 0.00 0.00 0.00 100 - 4030 - 1410- 0000PERA 6,099.00 5,361.11 737.89 100-4030-1420-0000 FICA/Medicare 7,171.00 5,814.39 1,356.61 100 -4030- 1500 -0000 Hospital / Medical 14,960.00 12,479.17 2,480.83 100 -4030- 1520 -0000 Dental Insurance 961.00 832.89 128.11 100- 4030 - 1540 -0000 Life Insurance 117.00 96.00 21.00 PERSONNEL SERVICES 122,635.00 104,072.12 18,562.88 100- 4030 - 2000 -0000 Office Supplies 549.00 0.00 549.00 100- 4030 - 2101 -0000 General Supplies 250.00 0.00 250.00 100 - 4030 - 2111 -0000 Paper /Forms 387.00 0.00 387.00 100- 4030 - 2302 -0000 Other Minor Equipment 648.00 0.00 648.00 SUPPLIES 1,834.00 0.00 1,834.00 100- 4030 - 3004 -0000 Auditing 20,520.00 18,080.00 2,440.00 100 -4030- 3011 -0000 Assessing- Special Assessments 20.00 0.00 20.00 100- 4030 - 3012 -0000 Computer Programming 1,500.00 0.00 1,500.00 100- 4030 - 3013 -0000 Records Retention 0.00 0.00 0.00 100 - 4030 - 3099 -0000 Other Professional Services 886.00 2,189.79 - 1,303.79 100 - 4030 - 3102 -0000 Postage 505.00 476.87 28.13 100 - 4030 - 3200 -0000 Mileage 19.00 0.00 19.00 100- 4030 - 3201 -0000 Seminar /Conference Fees 1,101.00 30.00 1,071.00 100- 4030 - 3202 -0000 Meals 41.00 0.00 41.00 100 -4030- 3203 -0000 Housing 0.00 0.00 0.00 100 -4030- 3400 -0000 Printing and Publishing 329.00 171.72 157.28 100 - 4030 - 3500 -0000 General lnsurance 0.00 0.00 0.00 100 - 4030 - 3502 -0000 Bonds 0.00 0.00 0.00 100- 4030 - 3702 -0000 Equipment Repair Charges 0.00 0.00 0.00 100- 4030 - 3707 -0000 Maintenance Agreements 17,541.00 1,003.58 16,537.42 SERVICES AND CHARGES 42,462.00 21,951.96 20,510.04 100 -4030- 4000 -0000 Memberships and Dues 356.00 60.00 296.00 100 -4030- 4001 -0000 Subscriptions 190.00 195.00 -5.00 100- 4030 - 4099 -0000 Miscellaneous Charges 537.00 468.30 68.70 MISCELLANEOUS 1,083.00 72330 359.70 100- 4030 -5200 -0000 CO & Improvements 100 - 4030 -5300 -0000 C/O Machinery & Equipment 100 - 4030 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 661.00 0.00 661.00 661.00 0.00 661.00 100 - 4030 - 7010 - 0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4030 FINANCE 168,675.00 126,747.38 41,927.62 4040 ADMINISTRATION 100-4040-1000-0000 Full Time Salaries 104,535.00 90,951.35 13,583.65 5 Account Number Description 100- 4040 - 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100 - 4040 - 1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4040 - 1112 -0000 Sick Pay 0.00 1,519.46 - 1,519.46 100 - 4040 - 1113 -0000 Vacation Pay 0.00 6,314.71 - 6,314.71 100 - 4040 - 1200 -0000 Part Time Salaries 2,440.00 1,237.50 1,202.50 100-4040-1410-0000 PERA 6,790.00 6,561.63 228.37 100-4040-1420-0000 FICA/Medicare 0.00 7,572.09 - 7,572.09 100- 4040 - 1430 -0000 Deferred Compensation 0.00 0.00 0.00 100- 4040 -1500 -0000 Hospital / Medical 12,549.00 11,512.77 1,036.23 100- 4040 - 1520 -0000 Dental Insurance 959.00 928.03 30.97 100 - 4040 - 1540 -0000 Life Insurance 0.00 112.32 - 112.32 PERSONNEL SERVICES 127,273.00 126,709.86 563.14 100 - 4040 - 2000 -0000 Office Supplies 709.00 174.68 534.32 100- 4040 - 2101 -0000 General Supplies 148.00 20.34 127.66 100 - 4040 - 2302 -0000 Other Minor Equipment 940.00 0.00 940.00 SUPPLIES 1,797.00 195.02 1,601.98 100- 4040 - 3011 -0000 Assessing 0.00 0.00 0.00 100- 4040 - 3013 -0000 Records Retention 1,126.00 0.00 1,126.00 100- 4040 - 3099 -0000 Other Professional Services 4,648.00 1,822.10 2,825.90 100- 4040 - 3101 -0000 Telephone 668.00 0.00 668.00 100 -4040- 3102 -0000 Postage 5,815.00 7,448.10 - 1,633.10 100 - 4040 - 3103 -0000 Cellular Phones 0.00 133.67 - 133.67 100 - 4040 - 3200 -0000 Mileage 117.00 0.00 117.00 100- 4040 - 3201 -0000 Seminar /Conference Fees 889.00 198.00 691.00 100 -4040- 3202 -0000 Meals 48.00 0.00 48.00 100 -4040- 3203 -0000 Housing 313.00 0.00 313.00 100- 4040 - 3400 -0000 Printing and Publishing 2,189.00 2,032.34 156.66 100 - 4040 - 3500 -0000 General Insurance 0.00 0.00 0.00 100 -4040- 3702 -0000 Equipment Repair Charges 254.00 70.25 183.75 - 100- 4040 - 3707 -0000 Maintenance Agreements 4,701.00 8,799.75 - 4,098.75 SERVICES AND CHARGES 20,768.00 20,504.21 263.79 100- 4040 - 4000 -0000 Memberships and Dues 686.00 1,106.66 100- 4040 - 4001 -0000 Subscriptions 669.00 471.71 100- 4040 - 4099 -0000 Miscellaneous Charges 0.00 6.00 MISCELLANEOUS 1,355.00 1,584.37 100- 4040 -5300 -0000 C/O Machinery & Equipment 100- 4040 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 2009 2009 2009 YTD Budget Y -T -D YTD Var 0.00 6,945.00 6,945.00 0.00 0.00 0.00 - 420.66 197.29 -6.00 - 229.37 0.00 6,945.00 6,945.00 100 - 4040 - 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4040 ADMINISTRATION 158,138.00 148,993.46 9,144.54 4045 LEGAL /CITY ATTORNEY 100 - 4045- 1200 -0000 Retainer 37,138.00 34,854.94 2,283.06 100-4045-1410-0000 PERA 2,492.00 2,350.72 141.28 100-4045-1420-0000 FICA/Medicare 2,814.00 2,403.04 410.96 100 - 4045- 1500 -0000 Hospital / Medical 5,348.00 5,099.16 248.84 100 - 4045 -1520 -0000 Dental Insurance 242.00 237.96 4.04 PERSONNEL SERVICES 48,034.00 44,945.82 3,088.18 6 Account Number Description 2009 2009 2009 YTD Budget Y -T -D YTD Var 100- 4045- 2101 -0000 General Supplies 594.00 1,087.47 - 493.47 SUPPLIES 594.00 .1,087.47 - 493.47 100- 4045- 3008 -0000 Legal / Prosecution 49,474.00 54,128.00 - 4,654.00 100 - 4045- 3015 -0000 Annexation 0.00 0.00 0.00 100- 4045- 3016 -0000 Interstate Bridge 0.00 0.00 0.00 100 -4045- 3018 -0000 Annexation Easements 0.00 0.00 0.00 100- 4045- 3099 -0000 Other Professional Services 0.00 3,312.50 - 3,312.50 100- 4045- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100- 4045- 3500 -0000 General Insurance 0.00 0.00 0.00 SERVICES AND CHARGES 49,474.00 57,440.50 - 7,966.50 100- 4045- 4099 -0000 Miscellaneous Charges 0.00 71.00 -71.00 MISCELLANEOUS 0.00 71.00 -71.00 4045 LEGAL /CITY ATTORNEY 98,102.00 103,544.79 - 5,442.79 4050 PLANT /CITY HALL 100- 4050- 1000 -0000 Full Time Salaries 0.00 0.00 0.00 100 - 4050- 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100- 4050 - 1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4050 -1112 -0000 Sick Pay 0.00 0.00 0.00 100- 4050- 1113 -0000 Vacation Pay 0.00 0.00 0.00 100- 4050- 1410 -0000 PERA 0.00 0.00 0.00 100 - 4050- 1420 -0000 FICA /Medicare 0.00 0.00 0.00 100- 4050 - 1500 -0000 Hospital / Medical 0.00 0.00 0.00 100- 4050 -1520 -0000 Dental Insurance 0.00 0.00 0.00 100- 4050- 1540 -0000 Life Insurance 94.00 0.00 94.00 PERSONNEL SERVICES 94.00 0.00 94.00 100 - 4050- 2101 -0000 General Supplies 467.00 1,454.00 - 987.00 100- 4050- 2102 -0000 Janitorial Supplies 2,147.00 615.29 1,531.71 100 - 4050- 2201 -0000 Equipment Repair Supplies 150.00 0.00 150.00 100 -4050- 2202 -0000 Building Repair Supplies 733.00 0.00 733.00 100- 4050- 2302 -0000 Other Minor Equipment 139.00 0.00 139.00 SUPPLIES 3,636.00 2,069.29 1,566.71 100 - 4050- 3002 -0000 Contractual 0.00 19,246.01 - 19,246.01 100 - 4050- 3099 -0000 Other Professional Services 3,345.00 500.00 2,845.00 100- 4050- 3101 -0000 Telephone 4,558.00 3,420.03 1,137.97 100- 4050 -3104 -0000 Pager Service 0.00 0.00 0.00 100 - 4050- 3201 -0000 Seminar /Conference Fees 0.00 0.00 0.00 100 - 4050- 3500 -0000 General Insurance 0.00 0.00 0.00 100 - 4050- 3600 -0000 Electricity 9,125.00 9,925.39 - 800.39 100 - 4050- 3601 -0000 Natural Gas 13,440.00 10,444.96 2,995.04 100 - 4050- 3702 -0000 Equipment Repair Charges 1,123.00 1,067.26 55.74 100 - 4050- 3703 -0000 Building Repair Charges 2,000.00 869.51 1,130.49 100 - 4050- 3707 -0000 Maintenance Agreements 1 6,175.00 5,151.40 1 1,023.60 100 -4050- 3806 -0000 Uniforms 0.00 0.00 0.00 SERVICES AND CHARGES 49,766.00 50,624.56 - 858.56 100- 4050- 4012 -0000 Pest Control 0.00 0.00 0.00 100- 4050- 4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 100- 4050 -5200 -0000 C/O & Improvements 25,824.00 0.00 25,824.00 Account Number Description 100 - 4050 -5300 -0000 C/O Machinery & Equipment CAPITAL OUTLAY 2009 2009 2009 YTD Budget Y -T -D YTD Var 0.00 25,824.00 0.00 0.00 0.00 25,824.00 100 - 4050- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4050 PLANT /CITY HALL 79,320.00 52,693.85 26,626.15 4055 COMMUNITY DEVELOPMENT 100 - 4055- 1000 -0000 Full Time Salaries 61,666.00 60,494.74 1,171.26 100- 4055- 1100 -0000 Overtime - Full Time 485.00 0.00 485.00 100- 4055 - 1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4055- 1112 -0000 Sick Pay 0.00 792.21 - 792.21 100 - 4055 -1113 -0000 Vacation Pay 0.00 3,366.18 - 3,366.18 100- 4055 - 1199 -0000 Labor /Benefits- Vehicle Repair 0.00 28.58 -28.58 100 - 4055- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100-4055-1410-0000 PERA 4,304.00 4,360.52 -56.52 100 - 4055- 1420- 0000FICA/Medicare 5,507.00 4,767.65 739.35 100- 4055- 1500 -0000 Hospital / Medical 9,966.00 9,527.12 438.88 100- 4055- 1520 -0000 Dental lnsurance 592.00 594.91 -2.91 100 -4055- 1540 -0000 Life Insurance 68.00 72.00 -4.00 PERSONNEL SERVICES 82,588.00 84,003.91 - 1,415.91 100 -4055- 2000 -0000 Office Supplies 1,185.00 84.89 1,100.11 100- 4055- 2101 -0000 General Supplies 216.00 301.89 -85.89 100 - 4055- 2107 -0000 Computer Software 0.00 0.00 0.00 100 - 4055- 2110 -0000 Automotive Fuel 1,059.00 531.84 527.16 100- 4055- 2201 -0000 Equipment Repair Supplies 0.00 0.00 0.00 100 - 4055- 2302 -0000 Other Minor Equipment 0.00 0.00 0.00 SUPPLIES 2,460.00 918.62 1,541.38 100- 4055- 3013 -0000 Record Retention 0.00 0.00 0.00 100- 4055- 3099 -0000 Other Professional Services 2,346.00 12,000.00 - 9,654.00 100- 4055- 3102 -0000 Postage 572.00 278.40 293.60 100 - 4055- 3200 -0000 Mileage 8.00 0.00 8.00 100 -4055- 3201 -0000 Seminar /Conference Fees 90.00 0.00 90.00 100- 4055- 3202 -0000 Meals 0.00 0.00 0.00 100- 4055- 3203 -0000 Housing 0.00 0.00 0.00 100- 4055 -3204 -0000 Education 0.00 0.00 0.00 100- 4055- 3400 -0000 Printing and Publishing 1,072.00 614.28 457.72 100 -4055- 3500 -0000 General Insurance 0.00 0.00 0.00 100- 4055- 3702 -0000 Equipment Repair Charges 358.00 0.00 358.00 100 -4055- 3707 -0000 Maintenance Agreements 500.00 0.00 500.00 SERVICES AND CHARGES 4,946.00 12,892.68 - 7,946.68 100 -4055- 4000 -0000 Memberships and Dues 685.00 688.00 -3.00 100 - 4055- 4001 -0000 Subscriptions 168.00 0.00 168.00 100 - 4055- 4099 -0000 Miscellaneous Charges 1,044.00 0.00 1,044.00 MISCELLANEOUS 1,897.00 688.00 1,209.00 100 - 4055 -5200 -0000 C/O & Improvements 100 - 4055 -5300 -0000 C/O Machinery & Equipment 100- 4055 -5310 -0000 C/O MIS Computer Equipment 100- 4055 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 0.00 0.00 2,589.00 0.00 2,589.00 0.00 0.00 0.00 0.00 0.00 2,589.00 0.00 0,00 0.00 2,589.00 8 2009 2009 2009 Account Number Description YTD Budget Y -T -D YTD Var 100 - 4055- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4055 COMMUNITY DEVELOPMENT 94,480.00 98,503.21 - 4,023.21 4060 POLICE 100-4060-1000-0000 Full Time Salaries 601,290.00 527,487.60 73,802.40 100 - 4060 - 1100 -0000 Overtime - Full Time 23,230.00 27,637.25 - 4,407.25 100- 4060 -1110 -0000 Overtime - Fulltime (Airport) 0.00 0.00 0.00 100- 4060 - 1111 -0000 Severance Pay 0.00 0.00 0.00 100 -4060- 1112 -0000 Sick Pay 0.00 23,627.60 - 23,627.60 100 -4060- 1113 -0000 Vacation Pay 0.00 34,565.33 - 34,565.33 100 -4060- 1199 -0000 Labor /Benefits- Vehicle Repair 1,030.00 894.27 135.73 100 -4060- 1200 -0000 Part Time Salaries 4,566.00 5,112.00 - 546.00 100 -4060- 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 100 -4060- 1410- 0000PERA 84,119.00 83,877.90 241.10 100-4060-1420-0000 FICA/Medicare 11,040.00 9,627.20 1,412.80 100 -4060- 1500 -0000 Hospital / Medical 101,473.00 95,754.70 5,718.30 100 - 4060 -1520 -0000 Dental Insurance 6,033.00 6,115.13 -82.13 100- 4060 - 1540 -0000 Life lnsurance 616.00 740.40 - 124.40 100- 4060 -1700 -0000 Uniform Allowance 5,911.00 3,907.29 2,003.71 100 -4060- 1910 -0000 Holiday Pay 1,134.00 2,993.76 - 1,859.76 PERSONNEL SERVICES 840,442.00 822,340.43 18,101.57 100 -4060 -2000 -0000 Office Supplies 1,879.00 1,343.08 535.92 100 -4060- 2101 -0000 General Supplies 2,784.00 2,077.83 706.17 100 - 4060 - 2103 -0000 Auto Maintenance Supplies 230.00 1,331.25 - 1,101.25 100 -4060- 2110 -0000 Automotive Fuel 31,535.00 16,776.55 14,758.45 100- 4060 - 2111 -0000 Paper /Forms 368.00 0.00 368.00 100- 4060 - 2115 -0000 Tires 132.00 0.00 132.00 100 - 4060 - 2201 -0000 Equipment Repair Supplies 317.00 901.72 - 584.72 100 -4060- 2302 -0000 Other Minor Equipment 2,819.00 0.00 2,819.00 SUPPLIES 40,064.00 22,430.43 17,633.57 100- 4060 - 3099 -0000 Other Professional Services 2,657.00 1,495.58 1,161.42 100- 4060 - 3101 -0000 Telephone 1,55 8.00 0.00 1,55 8.00 100- 4060 -3102 -0000 Postage 393.00 239.04 153.96 100 - 4060 - 3103 -0000 Cellular Phones 2,663.00 4,760.88 - 2,097.88 100- 4060 -3104 -0000 Pagers 630.00 134.74 495.26 100- 4060 - 3105 -0000 800 MHZ Radio Service Fee 2,341.00 753.73 1,587.27 100 - 4060 - 3106 -0000 Terminal Access Charge 5,917.00 8,875.00 - 2,958.00 100 - 4060 - 3200 -0000 Mileage 0.00 0.00 0.00 100- 4060 - 3201 -0000 Training 7,785.00 1,730.00 6,055.00 100- 4060 - 3202 -0000 Meals 1,045.00 52.66 992.34 100 -4060- 3203 -0000 Housing 959.00 0.00 959.00 100 -4060- 3204 -0000 Education 0.00 6,705.66 - 6,705.66 100 -4060- 3400 -0000 Printing and Publishing 518.00 1,930.09 - 1,412.09 100 - 4060 - 3500 -0000 General lnsurance 0.00 0.00 0.00 100- 4060 - 3701 -0000 Vehicle Repair Charges 3,077.00 5,851.77 - 2,774.77 100- 4060 - 3702 -0000 Equipment Repair Charges 403.00 66.50 336.50 100 -4060- 3707 -0000 Maintenance Agreements 1,317.00 0.00 1,317.00 100 - 4060 -3804 -0000 Equipment Rental /Lease 1,665.00 0.00 1,665.00 SERVICES AND CHARGES 32,928.00 32,595.65 332.35 100 -4060- 4000 -0000 Memberships and Dues 100- 4060 - 4001 -0000 Subscriptions 1,356.00 780.00 576.00 33.00 32.00 1.00 9 Account Number Description 2009 2009 2009 YTD Budget Y -T -D YTD Var 100- 4060 -4004 -0000 Vet Fees 1,600.00 1,452.56 147.44 100 - 4060 - 4008 -0000 Doctor's Fees 917.00 40.00 877.00 100 - 4060 - 4099 -0000 Miscellaneous Charges 317.00 380.73 -63.73 MISCELLANEOUS 4,223.00 2,685.29 1,537.71 100- 4060 - 5300 -0000 C/O Machinery & Equipment 100- 4060 -5310 -0000 C/O MIS Computer Equipment 100- 4060 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 9,033.00 35,163.00 84,719.00 128,915.00 11,343.04 - 2,310.04 13,999.42 21,163.58 72,664.20 12,054.80 98,006.66 30,908.34 100 -4060- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100- 4060 - 7020 -0000 Depreciation- Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4060 POLICE 1,046,572.00 978,058.46 68,513.54 4070 FIRE 100- 4070 - 1000 -0000 Full Time Salaries 204,954.00 157,962.36 46,991.64 100- 4070 - 1100 -0000 Overtime - Full Time 15,120.00 13,875.96 1,244.04 100- 4070 -1111 -0000 Severance Pay 0.00 26,512.51 - 26,512.51 100- 4070 - 1112 -0000 Sick Pay 0.00 18,078.17 - 18,078.17 100 - 4070 -1113 -0000 Vacation Pay 0.00 22,030.75 - 22,030.75 100 - 4070 - 1199 -0000 Labor /Benefits - Vehicle Repair 336.00 468.65 - 132.65 100- 4070 - 1200 -0000 Part Time Salaries 36,447.00 39,695.38 - 3,248.38 100 - 4070 - 1300 -0000 Overtime - Part Time 2,061.00 2,312.65 - 251.65 100-4070-1410-0000 PERA 31 ,570.00 28,405.54 3,164.46 100 - 4070 - 1420 -0000 FICA/Medicare 6,789.00 4,194.99 2,594.01 100 - 4070 - 1500 -0000 Hospital / Medical 41,636.00 35,191.55 6,444.45 100 - 4070 - 1520 -0000 Dental Insurance 2,283.00 2,073.74 209.26 100 -4070- 1540 -0000 Life Insurance 229.00 243.60 -14.60 100- 4070 - 1700 -0000 Uniform Allowance 1,012.00 702.35 309.65 100 - 4070 - 1910 -0000 Holiday Pay 0.00 488.77 - 488.77 100- 4070 - 1920 -0000 Medical Evaluations 1,587.00 360.00 1,227.00 PERSONNEL SERVICES 344,024.00 352,596.97 - 8,572.97 100 -4070- 2000 -0000 Office Supplies 566.00 562.03 3.97 100- 4070 - 2101 -0000 General Supplies 516.00 700.25 - 184.25 100 -4070- 2103 -0000 Auto Maintenance Supplies 28.00 56.39 -28.39 100 - 4070 - 2107 -0000 Computer Software 0.00 0.00 0.00 100 - 4070 - 2108 -0000 Fire Education Materials 9.00 0.00 9.00 100 - 4070 - 2110 -0000 Automotive Fuel 6,296.00 3,749.96 2,546.04 100- 4070 - 2111 -0000 Paper /Forms 135.00 0.00 135.00 100- 4070 - 2115 -0000 Tires 419.00 2,413.73 - 1,994.73 100 - 4070 - 2201 -0000 Equipment Repair Supplies 138.00 56.98 81.02 100 -4070- 2301 -0000 Safety Equipment 298.00 - 988.22 1,286.22 100- 4070 - 2302 -0000 Other Minor Equipment 563.00 33.54 529.46 SUPPLIES 8,968.00 6,584.66 2,383.34 100- 4070 - 3010 -0000 Internet Service 0.00 0.00 0.00 100- 4070 - 3099 -0000 Professional Services 1,269.00 1,417.91 - 148.91 100 - 4070 - 3101 -0000 Telephone 0.00 140.60 - 140.60 100 -4070- 3102 -0000 Postage 370.00 85.31 284.69 100- 4070 -3103 -0000 Cellular Phones 486.00 893.94 - 407.94 100 -4070- 3104 -0000 Pager Services 0.00 436.17 - 436.17 100 - 4070 - 3105 -0000 800 MHZ Radio Service Fee 3,307.00 1,166.90 2,140.10 100- 4070 - 3200 -0000 Mileage 0.00 0.00 0.00 10 Account Number Description 100 - 4070 - 3201 -0000 Seminar /Conference Fees 678.00 60.00 618.00 100- 4070 - 3202 -0000 Meals 0.00 0.00 0.00 100- 4070 - 3203 -0000 Housing 608.00 0.00 608.00 100- 4070 - 3204 -0000 Training and Education 4,538.00 1,893.68 2,644.32 100 - 4070 - 3400 -0000 Printing and Publishing 325.00 0.00 325.00 100 - 4070 - 3500 -0000 General Insurance 1,495.00 1,234.00 261.00 100- 4070 - 3701 -0000 Vehicle Repair Charges 5,783.00 2,692.43 3,090.57 100- 4070 - 3702 -0000 Equipment Repair Charges 480.00 176.72 303.28 100- 4070 - 3707 -0000 Maintenance Agreements 0.00 0.00 0.00 SERVICES AND CHARGES 19,339.00 10,197.66 9,141.34 100- 4070 - 4000 -0000 Memberships and Dues 1,438.00 1,174.00 264.00 100- 4070 -4001 -0000 Subscriptions 330.00 41.95 288.05 100- 4070 - 4002 -0000 Laundry 12.00 0.00 12.00 100- 4070 - 4099 -0000 Miscellaneous Charges 581.00 594.62 -13.62 MISCELLANEOUS 2,361.00 1,810.57 550.43 100 - 4070 -5200 -0000 CIO & Improvements 100- 4070 -5300 -0000 C/O Machinery & Equipment 100- 4070 - 5310 -0000 C/O MIS Computer Equipment 100- 4070 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 100- 4070 -7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100- 4070 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4070 FIRE 2009 2009 2009 YTD Budget Y -T -D YTD Var 9,652.00 12,104.00 10,736.00 0.00 32,492.00 407,184.00 0.00 13,653.84 0.00 0.00 13,653.84 4080 INSPECTIONS 100 - 4080 - 1000- 0000Full Time Salaries 55,904.00 50,899.67 100- 4080 -1100 -0000 Overtime - Full Time 0.00 411.93 100 -4080- 1111 -0000 Severance Pay 0.00 0.00 100 - 4080 -1112 -0000 Sick Pay 0.00 1,519.62 100 - 4080 - 1113 -0000 Vacation Pay 0.00 3,335.53 100- 4080 - 1199 -0000 Labor /Benefits - Vehicle Repair 614.00 0.00 100-4080-1410-0000 PERA 3,770.00 3,788.27 100-4080-1420-0000 FICA/Medicare 4,249.00 3,974.49 100- 4080 - 1500 -0000 Hospital / Medical 10,150.00 9,527.20 100- 4080 - 1520 -0000 Dental Insurance 623.00 594.89 100- 4080 - 1540 -0000 Life Insurance 70.00 72.00 PERSONNEL SERVICES 75,380.00 74,123.60 100- 4080 - 2000 -0000 Office Supplies 443.00 100.01 100- 4080 - 2101 -0000 General Supplies 271.00 109.95 100- 4080 - 2110 -0000 Automotive Fuel 909.00 461.59 100- 4080 - 2115 -0000 Tires 112.00 0.00 100- 4080 - 2201 -0000 Equipment Repair Supplies 144.00 0.00 100- 4080 - 2302 -0000 Other Minor Equipment 84.00 0.00 SUPPLIES 1,963.00 671.55 100- 4080 - 3012 -0000 Computer Programming 0.00 0.00 100- 4080 - 3013 -0000 Records Retention 0.00 0.00 100 - 4080 - 3099 -0000 Other Professional Services 1,059.00 995.00 100- 4080 - 3101 -0000 Telephone 32.00 0.00 100- 4080 - 3102 -0000 Postage 88.00 82.48 9,652.00 - 1,549.84 10,736.00 0.00 18,838.16 384,843.70 22,340.30 5,004.33 - 411.93 0.00 - 1,519.62 - 3,335.53 614.00 -18.27 274.51 622.80 28.11 -2.00 1,256.40 342.99 161.05 447.41 112.00 144.00 84.00 1,291.45 0.00 0.00 64.00 32.00 5.52 11 Account Number Description 100 - 4080 - 3103 -0000 Cellular Phones 340.00 70.09 269.91 100 - 4080 - 3200 -0000 Mileage 15.00 93.50 -78.50 100- 4080 - 3201 -0000 Seminar /Conference Fees 471.00 298.00 173.00 100- 4080 - 3202 -0000 Meals 0.00 28.10 -28.10 100 -4080- 3203 -0000 Housing 0.00 110.38 - 110.38 100- 4080 - 3205 -0000 Education 200.00 0.00 200.00 100- 4080 - 3400 -0000 Printing and Publishing 774.00 0.00 774.00 100- 4080 - 3500 -0000 General Insurance 0.00 0.00 0.00 100- 4080 - 3702 -0000 Equipment Repair Charges 0.00 0.00 0.00 100- 4080 - 3707 -0000 Maintenance Agreements 1,873.00 2,015.87 - 142.87 100 - 4080 - 3806 -0000 Uniforms 182.00 0.00 182.00 100- 4080 - 3904 -0000 Building Permit Surcharge 3,685.00 1,372.84 2,312.16 SERVICES AND CHARGES 8,719.00 5,066.26 3,652.74 100 - 4080 -4000 -0000 Memberships and Dues 62.00 35.00 27.00 100 - 4080 - 4001 -0000 Subscriptions 0.00 0.00 0.00 100- 4080 - 4099 -0000 Miscellaneous Charges 246.00 0.00 246.00 MISCELLANEOUS 308.00 35.00 273.00 100- 4080 -5300 -0000 C/O Machinery & Equipment 100 - 4080 -5310 -0000 C/O MIS Computer Equipment 100 - 4080 -5400 -0000 CIO Automotive Equipment CAPITAL OUTLAY 100 - 4080 - 7010 -0000 Depreciation- Purchased DEPRECIATION 4080 INSPECTIONS 4085 CIVIL DEFENSE 100- 4085- 2101 -0000 General Supplies 0.00 8,450.10 - 8,450.10 SUPPLIES 0.00 8,450.10 - 8,450.10 100 -4085- 3104 -0000 Alarms And Sirens 0.00 0.00 0.00 100 - 4085- 3200 -0000 Mileage 0.00 0.00 0.00 100 - 4085- 3201 -0000 Seminar /Conference Fees 344.00 0.00 344.00 100 - 4085- 3203 -0000 Housing 0.00 0.00 0.00 100 - 4085- 3500 -0000 General Insurance 0.00 0.00 0.00 100 - 4085- 3600 -0000 Electricity 0.00 65.18 -65.18 100 - 4085- 3706 -0000 Command Post Maintenance 0.00 0.00 0.00 SERVICES AND CHARGES 344.00 65.18 278.82 100 - 4085- 4000 -0000 Memberships And Dues 215.00 130.00 85.00 100 - 4085- 4099 -0000 Miscellaneous Charges 5.00 0.00 5.00 MISCELLANEOUS 220.00 130.00 90.00 100 - 4085 -5300 -0000 CIO Machinery & Equipment 100 - 4085 -5310 -0000 CIO MIS Equipment CAPITAL OUTLAY 100 -4085- 7010 -0000 Depreciation- Purchased DEPRECIATION 4085 CIVIL DEFENSE 4090 ENGINEERING 2009 2009 2009 YTD Budget Y -T -D YTD Var 3,888.00 0.00 3,888.00 10,969.00 0.00 10,969.00 0.00 0.00 0.00 14,857.00 0.00 14,857.00 0.00 0.00 0.00 0.00 0.00 0.00 101,227.00 79,896.41 21,330.59 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 564.00 8,645.28 - 8,081.28 12 Account Number Description 100 - 4090 - 1000- 0000Full Time Salaries 86,742.00 76,126.05 10,615.95 100- 4090 -1100 -0000 Overtime - Full Time 724.00 0.00 724.00 100- 4090 -1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4090 - 1112 -0000 Sick Pay 0.00 1,821.18 - 1,821.18 100 - 4090 - 1113 -0000 Vacation Pay 0.00 1,906.15 - 1,906.15 100- 4090 -1199 -0000 Labor /Benefits - Vehicle Repair 97.00 0.00 97.00 100- 4090 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100 -4090- 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 100 -4090- 1410- 0000PERA 5,848.00 5,335.24 512.76 100-4090-1420-0000 FICA/Medicare 6,738.00 5,511.42 1,226.58 100- 4090 -1500 -0000 Hospital / Medical 17,110.00 16,254.61 855.39 100- 4090 - 1520 -0000 Dental Insurance 839.00 816.99 22.01 100 - 4090 - 1540 -0000 Life Insurance 81.00 96.48 -15.48 PERSONNEL SERVICES 118,179.00 107,868.12 10,310.88 100- 4090 - 2000 -0000 Office Supplies 1,057.00 71.30 985.70 100 - 4090 - 2101 -0000 General Supplies 99.00 24.03 74.97 100- 4090 - 2107 -0000 Computer Software 723.00 0.00 723.00 100- 4090 - 2110 -0000 Automotive Fuel 634.00 457.76 176.24 100- 4090 -2116 -0000 Hydrants 963.00 710.28 252.72 100 -4090- 2302 -0000 Other Minor Equipment 45.00 0.00 45.00 SUPPLIES 3,521.00 1,263.37 2,257.63 100- 4090 - 3000 -0000 Consulting Engineer 0.00 0.00 0.00 100- 4090 - 3013 -0000 Records Retention 0.00 0.00 0.00 100 -4090- 3099 -0000 Other Professional Services 0.00 0.00 0.00 100- 4090 - 3101 -0000 Telephone 0.00 0.00 0.00 100 - 4090 - 3102 -0000 Postage 77.00 126.04 -49.04 100- 4090 - 3103 -0000 Cellular Phones 470.00 279.05 190.95 100- 4090 - 3200 -0000 Mileage 0.00 0.00 0.00 100 -4090- 3201 -0000 Seminar /Conference Fees 159.00 90.00 69.00 100 -4090- 3400 -0000 Printing and Publshing 0.00 0.00 0.00 100 -4090- 3500 -0000 General Insurance 0.00 0.00 0.00 100- 4090 - 3702 -0000 Equipment Repair Charges 203.00 0.00 203.00 100 - 4090 - 3707 -0000 Maintenance Agreements 1,210.00 1,917.35 - 707.35 100- 4090 - 3802 -0000 Myrtle St Dump Site 0.00 0.00 0.00 SERVICES AND CHARGES 2,119.00 2,412.44 - 293.44 100- 4090 - 4000 -0000 Memberships And Dues 239.00 231.25 7.75 100- 4090 -4001 -0000 Subscriptions 0.00 0.00 0.00 100- 4090 - 4099 -0000 Miscellaneous Charges 469.00 0.00 469.00 MISCELLANEOUS 708.00 231.25 476.75 100- 4090 -5200 -0000 C/O & Capital Improvements 100- 4090 -5300 -0000 C/O Machinery & Equipment 100 - 4090 -5310 -0000 C/O MIS Computer Equipment 100- 4090 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 2009 2009 2009 YTD Budget Y -T -D YTD Var 0.00 0.00 1,481.00 0.00 1,481.00 0.00 0.00 0.00 0.00 0.00 1,481.00 0.00 0.00 0.00 1,481.00 100 -4090- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100 - 4090 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4090 ENGINEERING 126,008.00 111,775.18 14,232.82 4100 STREET 13 Account Number Description 2009 2009 2009 YTD Budget Y -T -D YTD Var 100- 4100- 1000- 0000Full Time Salaries 129,750.00 1 15,300.92 14,449.08 100- 4100 - 1100 -0000 Overtime - Full Time 3,832.00 3,605.49 226.51 100 - 4100- 1111 -0000 Severance Pay 0.00 20,688.89 - 20,688.89 100- 4100 -1112 -0000 Sick Pay 0.00 7,982.92 - 7,982.92 100 - 4100 - 1113 -0000 Vacation Pay 1,223.00 9,478.83 - 8,255.83 100 -4100- 1199 -0000 Labor /Benefits - Vehicle Repair - 1,904.00 - 1,391.50 - 512.50 100 - 4100 -1200 -0000 Part Time Salaries 933.00 0.00 933.00 100 -4100- 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 100-4100-1410-0000 PERA 8,729.00 8,801.21 -72.21 100-4100-1420-0000 FICA/Medicare 10,469.00 11,314.97 - 845.97 100- 4100 - 1500 -0000 Hospital / Medical 28,884.00 27,206.25 1,677.75 100- 4100 -1520 -0000 Dental Insurance 1,635.00 1,616.17 18.83 100 - 4100- 1540 -0000 Life Insurance 162.00 196.80 -34.80 100 - 4100 -1800 -0000 Longevity Pay 0.00 0.00 0.00 PERSONNEL SERVICES 183,713.00 204,800.95 - 21,087.95 100 -4100- 2000 -0000 Office Supplies 259.00 0.00 259.00 100 -4100- 2101 -0000 General Supplies 7,171.00 2,047.58 5,123.42 100 - 4100- 2102 -0000 Janitorial Supplies 1,171.00 369.40 801.60 100 -4100- 2105 -0000 Asphalt 7,592.00 7,966.50 - 374.50 100 - 4100 - 2106 -0000 Salt / Sand 36,990.00 56,133.54 - 19,143.54 100- 4100 - 2108 -0000 Gravel 1,232.00 0.00 1,232.00 100 - 4100- 2110 -0000 Automotive Fuel 19,958.00 6,388.64 13,569.36 100 - 4100 - 2115 -0000 Tires 2,359.00 435.32 1,923.68 100- 4100- 2201 -0000 Equipment Repair Supplies 13,606.00 6,161.22 7,444.78 100 -4100- 2202 -0000 Building Repair Supplies 526.00 0.00 526.00 100- 4100 - 2300 -0000 Small Tools 0.00 0.00 0.00 100 -4100- 2301 -0000 Safety Equipment 909.00 175.09 733.91 100 -4100- 2302 -0000 Other Minor Equipment 1,548.00 444.15 1,103.85 SUPPLIES 93,321.00 80,121.44 13,199.56 100 - 4100- 3002 -0000 Contractual 9,089.00 9,905.43 - 816.43 100 -4100- 3099 -0000 Other Professional Services 2,110.00 0.00 2,110.00 100- 4100- 3101 -0000 Telephone 746.00 704.57 41.43 100- 4100- 3103 -0000 Cellular Phones 257.00 160.76 96.24 100- 4100- 3200 -0000 Mileage 0.00 0.00 0.00 100- 4100- 3201 -0000 Seminar /Conference Fees 1,121.00 0.00 1,121.00 100- 4100- 3202 -0000 Meals 0.00 0.00 0.00 100- 4100- 3203 -0000 Housing 0.00 0.00 0.00 100 - 4100- 3400 -0000 Printing and Publishing 422.00 53.91 368.09 100- 4100 - 3500 -0000 General Insurance 0.00 0.00 0.00 100 - 4100- 3600 -0000 Electricity 4,375.00 4,328.24 46.76 100- 4100- 3601 -0000 Natural Gas 8,200.00 5,394.69 2,805.31 100 - 4100- 3702 -0000 Equipment Repair Charges 2,691.00 527.79 2,163.21 100- 4100- 3703 -0000 Building Repair Charges 781.00 173.00 608.00 100- 4100- 3707 -0000 Maintenance Agreements 10,056.00 3,483.06 6,572.94 100 - 4100- 3709 -0000 Sealcoating / Patching 671.00 872.66 - 201.66 100 - 4100- 3710 -0000 Sidewalk Repair /Replacement 0.00 0.00 0.00 100 - 4100 - 3806 -0000 Uniforms 2,451.00 792.62 1,658.38 SERVICES AND CHARGES 42,970.00 26,396.73 16,573.27 100 -4100- 4000 -0000 Memberships And Dues 116.00 285.00 - 169.00 100 - 4100- 4099 -0000 Miscellaneous Charges 2,568.00 1,809.87 758.13 MISCELLANEOUS 2,684.00 2,094.87 589.13 100 - 4100 -5100 -0000 C/O Land 0.00 0.00 0.00 14 Account Number Description 100 -4100 -5200 -0000 C/O & Improvements 100- 4100 -5300 -0000 C/O Machinery & Equipment 100- 4100 -5310 -0000 C/O MIS Computer Equipment 100- 4100 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 2009 2009 2009 YTD Budget Y - T - D YTD Var 0.00 0.00 0.00 171,540.00 0.00 171,540.00 1,185.00 0.00 1,185.00 0.00 0.00 0.00 172,725.00 0.00 172,725.00 100 - 4100 -7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100 -4100- 7020 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4100 STREET 495,413.00 313,413.99 181,999.01 4140 UNALLOCATED 100 - 4140 - 1500 -0000 Hospital / Medical / Retirees 100- 4140- 1540 -0000 Life Insurance - Retirees PERSONNEL SERVICES 270,987.00 202,505.70 68,481.30 0.00 0.00 0.00 270,987.00 202,505.70 68,481.30 100 -4140- 3005 -0000 Maple Island Prison Site 0.00 0.00 0.00 100 -4140- 3080 -0000 Clean Up Services 0.00 0.00 0.00 100 -4140- 3094 -0000 Wellness Program 0.00 0.00 0.00 100- 4140- 3095 -0000 Community Volunteer Services 7,638.00 3,818.75 3,819.25 100 -4140- 3096 -0000 Youth Service Bureau 8,450.00 8,450.00 0.00 100 -4140- 3097 -0000 Human Rights Commission 128.00 80.60 47.40 100 -4140- 3098 -0000 Charter Commission Expenses 259.00 2.61 256.39 100- 4140- 3102 -0000 Postage 0.00 0.00 0.00 100- 4140 - 3500 -0000 General Insurance 0.00 195,614.00 - 195,614.00 100 - 4140- 3750 -0000 Fire Relief Association 0.00 720.00 - 720.00 SERVICES AND CHARGES 16,475.00 208,685.96 - 192,210.96 100 -4140- 4010 -0000 Contingency 0.00 0.00 0.00 100 - 4140 - 4020 -0000 Garbage Collection 0.00 1,374.00 - 1,374.00 100 -4140- 4080 -0000 Property Cleanup 0.00 931.88 - 931.88 100 - 4140- 4099 -0000 Miscellaneous Charges 12,932.00 3,088.80 9,843.20 MISCELLANEOUS 12,932.00 5,394.68 7,537.32 100 - 4140 -5100 -0000 C/O Land CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 100 - 4140 - 7010 -0000 Depreciation- Purchased Asset 0.00 0.00 0.00 100 -4140- 7020 -0000 Depreciation- Contributed Asset 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4140 UNALLOCATED 300,394.00 416,58634 - 116,192.34 4190 OPERATING TRANSFERS 100 -4190- 9200 -0000 Transfer Out - Special Events 12,930.00 13,541.65 - 611.65 100- 4190- 9230 -0000 Transfer Out - Library Fund 439,365.00 469,247.10 - 29,882.10 100- 4190 - 9240 -0000 Transfer Out -Park Fund 291,300.00 310,652.90 - 19,352.90 100 -4190- 9263 -0000 Transfer Out -Dare Fund 1,044.00 1,041.65 2.35 100 -4190- 9490 -0000 Transfer Out - Capital Project 0.00 0.00 0.00 OTHER FINANCING USES 744,639.00 794,483.30 - 49,84430 4190 OPERATING TRANSFERS 744,639.00 794,483.30 - 49,84430 Expense 3,992,996.00 3,711,975.55 281,020.45 15 Account Number Revenue Total Expense Total Description 100 GENERAL FUND 2009 YTD Budget - 3,323,254.00 669,742.00 3,992,996.00 2009 Y -T -D - 3,098,363.37 613,612.18 3,711,975.55 2009 YTD Var - 224,890.63 56,129.82 281,020.45 16 W ashington Board of Commissioners C ounty Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Myra Peterson, Chair, District 4 BOARD AGENDA Lisa Weik, District 5 ***PLEASE NOTE CHANGE IN TIME*** JUNE 16, 2009 - 2:00 P.M. 1. 2:00 Roll Call Pledge of Allegiance 2. 2:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or funidn of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meegihegins and give it to the County Board secretary or the County Administrator.The County Board Chair will ask you td come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Boardt6Fr reserves the right to limit an individual's prsentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate ththeduled agenda items. 3. 2:10 Consent Calendar 4. 2:10 Public Works — John Elholm, Parks Director Free Annual Vehicle Permit to Spouses of Currently Deployed Military Personnel 5. 2:15 General Administration — Jim Schug, County Administrator Overview of 2009 Legislative Session — John Kaul, Legislative Liaison 6. 2:35 Commissioner Reports — Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments mutters of interestand information, or raise questions to the staff. This action is not intended to result in substantive board action during Chime. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 2:55 Adjourn 5:00 County Board Convenes as the Board of Appeal and Equalization * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * REMINDER: NO BOARD MEETING ON JUNE 30 — 5TH TUESDAY MEETING NOTICES ** (**Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Date Committee Time June 16 Meeting with Horse Boarders and Local 3:00 p.m. Units of Government June 16 Housing & Redevelopment Authority 3:30 p.m. June 17 Workforce Investment Board 8:30 a.m. June 17 Metro Transportation Advisory Board 12:00 p.m. June 18 Metro Area Agency on Aging 9:30 a.m. June 18 Minnesota Extension Committee 5:00 p.m. June 18 Public Health Emergency Preparedness 5:30 p.m. June 18 Parks and Open Space Commission 7:00 p.m. Assistive listening devices are available for use in the County Board Room vnll nPnrt Acgi' tannn !II /P to rlkahil,ty Ar Iano,IAnp harriar ninacn nail 1551) 4 V2- tinnrl EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Location Washington County Government Center 1584 Hadley Avenue North— Oakdale Washington County Government Center 390 Robert Street North — St. Paul 2365 North McKnight Road — North St. Paul Washington County Government Center Washington County Government Center Washington County Government Center WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JUNE 16, 2009 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM Administration A. Approval of the June 2, 2009 Board meeting minutes. B. Information only — 2008 report of the Audit Committee. Human Resources C. Approval to revise Human Resources Policy #5204 Adding Employee Benefit Options Through Payroll Deduction — Review Process. Library D. Approval to amend contract #4399 (renumbered #2585) with SirsiDynix Corporation for software and maintenance to streamline process for interlibrary loans using the National Information Standards Organization (NISO) Circulation Interchange Protocol (NCIP). Public Health and Environment E. Approval of comments to the Minnesota Pollution Control Agency regarding the 3M Cottage Grove Disposal Site Proposed Cleanup Plan for Perfluorochemicals and approval of the letter drafted on behalf of the Commissioners to be signed by the Board Chair. F. Approval of comments to the City of Lakeland regarding their Local Water Management Plan and approve comment letter drafted on behalf of the Commissioners to be signed by the Board Chair. * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Washington County 4. 9:15 Consent Calendar 9. Board Correspondence 10. 11:05 Adjourn BOARD AGENDA JUNE 9, 2009 - 9:00 A.M. Board of Commissioners Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Myra Peterson, Chair, District 4 Lisa Weik, District 5 1. 9:00 Washington County Regional Railroad Authority Convenes A. Roll Call B. Pledge of Allegiance C. RRA Meeting Minutes from May 26, 2009 D. Appointment of Commissioner and Alternate to the I -94 Corridor Commission E. Adjourn 2. 9:10 Washington County Board of Commissioners Convenes 3. 9:10 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington Corafliovernment, whether ornot the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting beginad give it to the County Board secretary or the County Administrator. The County Board Chair bask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves thight to limit an individual's presentation if it becomes edundant, repetitive, overly argumentative, or if it is not relevant to an issue that is paof Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items 5. 9:15 Public Works — Don Theisen, Director A. Agreement with DNR for Construction of Separated Grade Crossing over CSAH 15/ Manning Avenue on the Gateway State Trail B. Response to Petition to Assume Ownership of Goodview Avenue 6. 9:40 Community Services — A. Neighborhood Stabilization Program Grant Agreement - Josh Beck, Associate Planner B. Workforce Investment Act 2009 Local Unified Plan Update — Robert Crawford, Div. Mgr. 7. 10:05 General Administration — Jim Schug, County Administrator A. Appointments to the Metropolitan Airports Commission Joint Airport Zoning Board for the Lake Elmo Airport B. Performance Measurement Annual Report — Amanda Hollis, Management Analyst I 8. 10:45 Commissioner Reports — Comments — Questions This period of time shall be used by the Commissioners to report to ,the full Board on committee activities, make comments on matters of interest and information or raise questionsto the staff. This action is not intendedto result in substantive board action during this time. Anyaction necessary because of discussion will be scheduled for a future board meeting. * *MEETING NOTICES LISTED ON BACK * ** Assistive listening devices are available for use in the County Board Room �f ynu neerl ac canna rlua M nccahihiv nr lannqafir harrier nieaea r•aII ( a n_nnnr EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER DEPARTMENT /AGENCY Administration Property Records and Taxpayer Services Public Works Sheriff's Office Date June 10 June 10 June 11 June 11 Committee WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JUNE 9, 2009 The following items are presented for Board approval /adoption: ITEM MELSA MICA Metropolitan Energy Policy Coalition Metro TAB Policy Committee A. Approval of the May 26, 2009 Board meeting minutes. B. Approval to appoint Jeralyn Jargo, Stillwater, to the Workforce Investment Board, representing Education, to a first term expiring June 30, 2012. C. Approval of resolution, application for exempt permit of Minnesota lawful gambling from the Hastings Chapter of Ducks Unlimited 208. D. Approval and execution of a license to the Picnic Basket, Inc. for the use of a portion of the grounds at Point Douglas Park to operate a concession stand. E. Approval to accept amendment to Joint Powers Agreement with the State of Minnesota, Commissioner of Corrections, to house Minnesota Department of Corrections Offenders in the Washington County Jail for a daily per diem and extend the contract through June 30, 2010. F. Approval of the 2009 Federal boating safety supplemental grant in the amount of $25,708 to purchase a 19 '/2 foot commercial boat, motor and trailer to station on Forest Lake. * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. REMINDER: No Board Meeting on June 30 — Fifth Tuesday MEETING NOTICES ** (* *Meeting dates, time and locations may change. Contact the Office of Administration or individual agencies for the most current information) Time 12:00 p.m. 2:00 p.m. 12:00 p.m. 12:00 p.m. Location 1619 Dayton Avenue— St. Paul Kelly Inn, Sibley Room 2nd Floor — St. Paul 390 Robert Street North — St. Paul 390 Robert Street North — St. Paul May 28, 2009 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Sheila -Marie Untiedt and Matt Beane, Stillwater Township Clerk Pat Bantli, Deputy Clerk Kathy Schmoeckel, Treasurer Carol Collins, Planner Sherri Buss and Park Manager Rick Jacobson. 1. AGENDA - M /S /P Hiniker /Beane moved to adopt the agenda as written. (3 ayes) 2. MINUTES - M /S /P Beane /Hiniker moved to approve the 5/14/09 Stillwater Town Board Meeting minutes as written. (3 ayes) 3. TREASURER - a) Report given. Brad Orn has decided not to build and the seller will assume responsibility for the escrow. b) Claims and Checks #19136 through #19145 were approved for payment. 4. CLERK - The Post Office Box will gradually be phased out. Change of address notices will be sent out at the end of June. 5. PLANNER - a) Johnson Certificate of Compliance - There is an issue with the set -back for a building used as an arena and stable. Former Planner Dick Thompson had written an incorrect letter to the Johnsons stating that the set -back should be 20 feet, but it should have been 100 feet since it is an animal building. Mr. Johnson will be asked to go through the variance process and TKDA will bear all costs for the variance. Linda Countryman arrived. b) Beramann CUP - The Bergmanns have created a new access to their property off of 62nd Street which the City of Stillwater does not believe is in a good location. Their new greenhouse is on a different parcel than was the original business. Sherri Buss will look into the history of this property to see how long the buildings have been on Paul Bergmann's property and what the City would have required. His access could possibly be designated as a "temporary" access only. Sheila -Marie Untiedt arrived. c) Metropolitan Council's Letter Re Feasibility Studv - Their letter was reviewed and will be filed in the Comprehensive Plan Update file. Stillwater Town Board Mtg. — 5/28/09 Page 2 6. PLANNING COMMISSION - The Planning Commission should re -look at the park dedication formula at a future meeting. 7. PARK COMMITTEE - David Johnson will make his grill available for use at the Township picnic. 8. COMMUNICATION COMMITTEE - The newsletter has just come out. The electronic copies need to be firmed up. Bev Petrie is looking to change the printing vendor. Town Board agendas need to be on the web site. Kathy Nelson will be asked to take care of that and they should be identified as proposed only and that items are subject to change. 9. TOWN HALL MAINTENANCE - There was discussion of clarification of the duties and responsibilities of the Town Hall Maintenance Staff. Bob Ranalla was present and he stated that he had been told by a Washington County judge that it was not constitutional for the Board not to recognize a member of the audience. He was told that our Township attorney had advised that at a Board Meeting, the Board can choose to recognize a member of'the public or not. Mr. Ranalla reviewed the job description and agreed that it is what had been agreed to. 10. U -REKA BROADBAND VENTURES - Brian Estrem was present. They are looking for a letter of support for their proposal. They plan an approximately 80 square mile build of an advanced fiber network providing high speed Internet and telephone in Stillwater Township, May Township, Marine and Scandia. They will come back for permits when appropriate. It will all be underground in 1 -1/2 inch duct. They will also provide the service. They have identified our area as unprovided or underprovided. Linda Countryman will draft a letter to be signed off on at the next meeting. 11. GARBAGE HAULING - Jim Duncan's written comments will be included in the public record of the June 11 Town Board Meeting. Sheila -Marie Untiedt had written back to him to explain that the process is a long one and no decision will be made in the short term. 12. PUBLIC SPEAKING AT BOARD MEETINGS - Pat Raleigh asked for an explanation of what is allowed for the public at a board meeting. The Board is looking for ways to work through this issue. 13. FIRE CONTRACT - David Johnson reported that the new contract which will be on a calendar basis is in the works. 14. DIRT PILE AT HWY 36 AND MANNING AVENUE - Matt Beane reported that a silt fence had been installed. 15. OTTO BERG PARK - a) Rick Jacobson will block out the shelter for both August 23 and August 30 for the Township picnic. Stillwater Town Board Mtg. — 5/28/09 Page 3 b) The fence around the park is falling down and will need to be replaced in the future. c) Rick Jacobson will order a banner for the Stillwater Township's Farmers' Market. 16. LITTLE CARNELIAN SIGN - Jim Doriott had a picture of the proposed sign for Little Carnelian Park. The rules and regulations sign should also be replaced. He will get prices. 17. ADJOURNMENT - The meeting was adjourned at 9:05 p.m. Clerk Chairperson Approved Tuesday May 26th 2009 Michael Polehna City Councilmember City of Stillwater Dear Councilmember Poleihna, I am writing you to Thank You for your vote on the McKusick Lake Trail. It has restored my faith in the city government. I am hoping that nothing will come up now that will stop this from happening. Please make sure that it continues to be placed on public property and not moved to private property. This will benefit all the citizens of Stillwater not just those who have the money to live on the lake. Thank You again. Sincerely yours, Day.* G. Haak 5 4:' N. Owens St. Stillwater. MN 55082 651-439-8471