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HomeMy WebLinkAbout1994-03-07 CC PacketTHE BIRTHPLACE OF MINNESOTA March 4, 1994 MEMORANDUM TO: MAYOR AND COUNCIL FROM: MORLI WELDON, CITY CLERK RE: SPECIAL COUNCIL MEETING Monday, March 7, 1994 7 p.m. This memo is a reminder to Council that a Special Meeting has been scheduled for Monday, March 7, 1994, at 7 p.m., in the Stillwater City Hall Council Chambers, 216 North Fourth Street, Stillwater, MN, to discuss the following: 1. City Council/Planning Commission Workshop on Comprehensive Plan. Work Program Results of Phase I Direction on Preparation of Phase II 2. Discussion of Public Facilities Element of Comprehensive Plan Joyce Levine, Camiros. 3. Downtown Hotel Discussion of results of March 1, 1994, City Council Workshop with hotel developer. 4. Discussion of city -wide sales tax. 5. Any other business Council may wish to discuss. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 439 -6121 'water THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: Mayor, City Council, and Planning Commission Members FROM: Steve Russell, City Development Director A-- DATE: March 4, 1994 SUBJECT: Comprehensive Plan Revision Update and Discussion of Phase II Plan Preparation Background Since Fall '93, the Planning Commission and other effected City Committees and Commissions have been working with City Staff, coordinated by the Planning Department, on Phase I of the Comprehensive Plan update. The enclosed report, Comprehensive Plan Update Report, Phase I is the product of first phase work. The report lists and describes 10 key issues facing the City over the planning period. The key issues are listed below:, Issue 1: Growth and preservation of small town character Issue 2: Preservation of open space and natural resources Issue 3: Preservation of historic and cultural resources and community character Issue 4: Traffic congestion Issue 5: Economic development Issue 6: Parks and recreation facilities Issue 7: Range of housing opportunities Issue 8: Condition of city streets, sidewalks and other public facilities Issue 9: Coordinate new development with provision of public facilities Issue 10: Cost of new development to city taxpayers For each issue area, goals and actions are provided to guide future development. On January 31, 1994, the Planning Commission held a public meeting to discuss the Phase I report. Approximately 75 people attended the meeting. Most of the people in attendance live in Stillwater Township, just west of the City limits, in the Comprehension Plan planning area. Attached to this report is a listing of comments received at that public meeting, minutes of the meeting and a map showing where the meeting attendees live. The second phase of Comprehensive Plan update is now underway. The task for Phase II is to develop alternative future plans for the Stillwater planning area and to analyze the impacts of each alternative. Areas of impact that will be considered include traffic, open space /natural resources, fair share growth, economic fiscal, and public facilities. A description of the Phase II update process is attached to this report. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 439 -6121 STILLWATER PLANNING COMMISSION MINUTES January 31, 1994 Members Present: Gerald Fontaine, Chairman Glenna Bealka, Dorothy Foster, Rob Hamlin, Kirk Roetman, Don Valsvik, Darwin Wald Steve Russell, Comm. Dev. Director Ann Pung Terwedo, Planner Members Absent: Duane Elliott, Jay Kimble The Planning Commission held a public meeting on the Comprehensive Plan Update. Chairman Fontaine called the meeting to order at 7:00 p.m. He introduced Planning Commission members and explained the Commission's process of updating the Comprehensive Plan. He also introduced others who were present: Mayor Hooley and Councilmember Cummings; Mike Polehna, Del Peterson, and Michelle Roettger of the Parks and Recreation Commission; Roger Tomten of the Heritage Preservation Commission; and Molly Shodeen of the DNR. Ann Pung Terwedo discussed preservation in general and showed slides of historic sites and structures in the City. Steve Russell discussed the planning areas included in the Plan and how future population growth will be accommodated. He also discussed traffic, economic development, parks, and housing. Following a short break at 8:30, the meeting was opened to comments and questions from the audience: Dave Erickson, Stillwater Township, asked who decided on the planning issues. Steve Russell responded that this is not the Plan being presented these are the issues that need to be addressed in the Plan for policy direction. Barbara Rosamilia, Stillwater, asked about plans for mass transit. Corey Mohen of Stillwater suggested a weekend workshop be held for greater citizen participation. He also suggested that the City consider a citizens committee to assist with information on parks and open space. Chairman Fontaine stated that the Commission is considering holding Ward meetings on the Plan. Ken Wilson, Stillwater Township, questioned the goal of maintaining the character of the community when the Plan projects population and commercial growth. Another Township resident asked about urban sprawl versus planned growth. Steve Russell explained that the Plan would called for staged growth. A Stillwater Township resident asked that the Commission plan for open space and for a centralized shopping district. David Stone, Stillwater Township, questioned why the City could not retain its identity as a small river town and consider the concept 1 Stillwater Planning Commission Minutes January 31, 1994 of not expanding. Richard Schultz, Stillwater Township, asked why Township residents were not surveyed. Chairman Fontaine responded that a Township Board member has been in attendance at every Comp. Plan Update meeting. Ann Thompsen, Stillwater Township, asked that the City not annex properties in the Highway 96 and 15 area. Nancy Purcell of Stillwater asked if growth is inevitable. Barbara Menninger, Stillwater Township, stated she has 1,000 signatures on a petition to cease further annexation. John Melville of Stillwater suggested that the City gather information from various sports groups in the area and take a look at the need for more sports facilities. Diane O'Bryan, Stillwater Township, stated that the Township now supports the City's tax base by paying $65,000 to the City for fire protection. ADJOURNMENT Motion by Darwin Wald, seconded by Don Valsvik to adjourn the meeting at 10:10 p.m. Carried. Submitted by: Shelly Schaubach Recording Secretary 2 More emphasis on mass transit. COMMENTS FROM JANUARY 31, 1994 COMP PLAN MEETING More explicit information on transit and non -auto ways of travel. Hold neighborhood workshops /weekend workshops or appoint special committee to look at open space. Consider mixed use cluster type development with common open space. Consider need for schools when planning new areas. Consider park and ride locations. Add no growth option to alternatives being considered in second phase of plan development. Look at active recreation needs of community (i.e., soccer fields, ballfields, ice rinks) Examine mixed use and cluster development types for expansion areas. Emphasis on open space. Be creative with use of open space. Examine other options to strip commercial development. In next phase, develop alternative types of development that can be used in new areas versus standard development. Pedestrian paths should be considered throughout Stillwater. Paths should be for both travel and be used for recreational purposes. lg, u l v Ili III 00 0 u- cn oweve--go vPii raoli iVst4 WS% Ili Or Ag rA ttltt. 1" 4 it Zatigattittli 'It Wik r): taloa gilt 111111 1 •0 Cr. C.. r- CI 0 CI 0 GO 0 CO 0 CO C.4 L.1 01 CO Is...". 'mr, '0„ ...I.'"? 0, Is; .0, 00, 0. e't V; 01 CI O CA C4 Ci Ci 04 CA CO CO CO CI C0 CY "i c.: 1 V, 1:13 ..r 42. 130 C-■ 0 c0 -01C- .0 on In Act OA ci ‘n \e, r- '0 .AZ 0 0 C.4 ..,r c4 c• c v ,n -I 1- to 0 4 4` Int),` 03 9 Z t1tt- 1: i 3 4 0 z n 0 u .A 0 4U.fr 0 ;81't as U cd 'd a) U 2 a) U d O a) U a GA d cp N P N. F+ 0 cd c a d o a SU+ b0 5 V a U 0 0 RS ''d M N cd -8 N as a) cd cd O g v cn 8 cd P4 .O 0 a "al o .gx P p o. y U a a� o CI) CU °.g. O a c d 0 y ad a `i8 o U .Q p U d Fa O p �It 03° s #j a U U w E cd O 4-t 0 .4"j O N O O O p p o 0 0 cd U U O U cd 'S' p 6 't3 P•4 V d cd +'-,b U O+, Ca 0 :1 O A 4 a) oo S�+ 'U 'Li O g bA g O a) b R n a w U t 4-0 4 r C.) 2�4, 55 w v) w UU.., Q;+, U a U cn0 o a o O a).,__, Z 4-4 C ,C 0 a a i bA0 ai+ ai 4 F I, a) aS a) g.4 U c� cd o 4..i 0 TIA 01 a o va +c 84 +x .0 a) b C d E.4 t1 p Uh r a 0 n O v1 a b ,4 0 a) UE a z c° CDCD° 0a) 'dg. cdy a I:• —'a� �ad3cd 'zs gca o o 0 5 o er '6' 0 c� a 'd O 0 cd 0 f +.1 ,Q a) O 0+, p, �y yo vie d ,�•c 5 p g0 .o 'd p,bA+, h fl 0 b cd~ ct 0 ca°° .E° 0a) l sx U a o 0, 0 cd A 0 ca w vzi U P4cd4 v x- H 0 3 m 0 .w 5 aco'z� a) as 3 Phase II Prenaration The purpose of this meeting is to provide the Council with the opportunity to review the key issues and goal and action statements developed to date. It is critical that the update process address the issues the Council feel are important to the community so that when the plan is finally prepared, it reflects the Council's interests and does not require major changes. For Phase II work, alternative future plans will be developed and impacts described and quantified. After that is complete, the alternatives and impact statement will be presented at public meetings for comment. As a result of Phase II review, a plan alternative or combination plan alternative will be selected and developed during Phase III as the updated New Stillwater Comprehensive Plan. Key Issue Growth A key issue for this phase of plan development is the "growth" issue. The information provided below defines the issues. First, the goals and policy statements for the growth issue are provided: These goals and policy statements are consistent with the existing Comprehensive Plan policy and direction provided by the Planning Commission to date. Issue 1: Growth and the Preservation of small town character. Growth Trends Retain Stillwater's appearance and character as a small rivertown which serves as the economic, tourist, governmental and cultural center for the St. Croix Valley by maintaining the balance of residential and commercial development and open space lands. Provide for orderly growth consistent with the Comprehensive Plan while maintaining the general pattern of activities and preserving and enhancing the City's natural features. Provide for the City's share of regionally forecast population, housing and employment growth. Accommodate planned growth and change by using zoning, subdivision, permit review requirements and the capital improvement program. Consider annexation proposals for areas outside the City within the City's planned expansion areas consistent with the Comprehensive Plan. Cooperate with regional and local governments including Washington County and Metropolitan council to plan for the overall Stillwater /St. Croix area. Growth Trends The chart on the following page shows growth trends for Stillwater, surrounding areas (Stillwater planning impact area) and Washington County. As can be seen, Stillwater has grown slower than the Stillwater impact area or Washington County. Stillwater grew at a rate of 20.1 and 12.9% for the 1970 -1980 and 1980 -1990 periods respectively. While the Stillwater impact area grew at a rate of 46.6% and 19.5% for the two 10 year periods. Washington County grew at 36. and 28.5% for the 1970 -1990 period. It is clear from the numbers that Stillwater growth is moderate and not just as compared to other areas in the Stillwater planning impact area. Stillwater township grew 57.7% from a population of 1,0'14 to 1,599 during the 1970 -1980 period and 29.2% from 1,599 to 2,060 during the 1980- 1990 period. Located just west of Stillwater, Grant township grew by 71.6% between 1970 and 1980 and 22.5% to 3,778 between 1980 and 1990. Forecasts for future Stillwater growth show Stillwater growing from 13,882 in 1990 to 15,900 (2000) to 17,400 (2010), and 19,300 (2020). Household growth will increase from 5,042 households in 1990 to 7,600 households in 2020 as show in the chart below. Forecast Growth Population Increase Households 1990 13,882 14.9 5,042 2000 15,900 9.5 6,000 2010 17,400 10.9 6,800 2020 19,300 7,600 Source Metropolitan Council, Development and Increment Framework c 0) ro U 4 U D n. 4 ro CO d 0) Sa 3 7 c z n) co 0) b 0) C ro 0) U N o�+U -1 01 0) O 0. co ti 0) 0) co O 0) 0` 4 t'1 C -1 Z O ON CO 0 O 0. N H .1 0) y N oe C l0 -4 0) 0 0 U rsc CO 0 a) 0. a) U 4 ro o 0 d on 4 3 c 7 N Z 1-r 0 on O 0 --1 r 0. 0 --1 A? o O O M u) u) r r to 0 r, m o w on N 0 0 r7 0) 00 CO m 10 CO o 0 r') 1D r r1 o m 0 N T 01 0 r r .1 CO r') r') N N r'1 N .1 N N '-4 OP dP de e4e oP e0 o4e 0 *-4 u) r) N u) u) N dP 0n 0 01 N .1 an CO t'f .1 .1 N N in .1 N r'1 to CO r CO r 0) CO CO u) Cr 1D 0 O 1D 01 -i M N 0 N )D V' (0 V V' M m N r••) -4 N 1D -i 01 M CO 0 -'1 01 r') an u) on C O "4 r 4) 0) 0) 4' 3 U 0 r7 0 u) N N N .1 M --1 r M -i HI HI H. 0 0 dB de de cM de dB co o r r 10 '1 V' CO ae -4 0 r r 0 tD 0 0 111 HI N r r V' M -i ,1 r') u) V' O N 10 0 r III 1.C1 u) N CO O V 0) t') v r -4 N N l'1 )r) .1 .1 u1 O N in V' r N r') r') O V N '1 0) N C1 111 r 0 0 N r') '-4 -i N O sD u) O r') t7 0 0 O The population and household increase that will result from forecasts is listed below: Population/Household Increase Years Ponulation Households 1990 2000 2,018 958 1990 2010 3,518 1,758 1990 2020 5,418 2,558 This means that land for 1,758 new households will need to be provided to accommodate Stillwater forecast growth to 2010. CITY OF STILLWA`IER EXISTING LAND USE Number DU /AC Residential of Units Acres Percentaee Density Single Family 3,668 1,275 35% 2.88 Two Family 389 78 2% 4.99 3-4 Family 231 41 1% 5.63 5 +Family 509 40 1% 12.73 Group Quarters (377 people) 3 0% Commercial 205 6% Industrial 27 21% Parks Open Space 767 21% Public Tax Exempt 266 7% Vacant 253 8 Street 668 18% TOTAL 5,042 3,649 100% SOURCE: 1990 census, City of Stillwater GIS parcel information. Currently there is approximately 250 acres of vacant land located in the City of Stillwater. Of that number, 150 acres is zoned residential and 100 acres zoned industrial /commercial as shown in the following Existing Land Use Table. Zoning, Acres Residential 150.0 Commercial 102.9 252.9 City of Stillwater Remaining Vacant Land To accommodate the new households, 383 acres of land will be needed to provide for residential growth from 1990 2000. An additional 320 acres of land will be needed to accommodate 2000 to 2010 growth. The 150 acres of vacant City residential land will not accommodate forecast growth. City expansion,(annexation and municipal urban service area expansion) will be necessary. Phase II Alternative Land Use Plans The growth issue is a critical issue for the Phase II Comprehensive Plan update. Based on population, household and employment forecasts City expansion will be necessary. The Comprehensive Plan planning area includes approximately 1,000 acres of vacant or agricultural land that could accommodate development. (See attached Existing Land Use Table and Vacant Land Map.) Land Needed to Accommodate Growth Period Household Residential Land Acres 1990 -2000 958 383 1990 -2010 1758 703 1990 -2020 2558 1023 ,no CD 0 4� d d CO 0 r-' 0 Or) F r t co co cc, 1 V) c0 U- cO 0 U U r" M 4 r ae '0 M -_l a° *a. K r al m co 4D a- N 1 r-- d' t N a 0 s 0 4 4- d fts 4) 4 0- V) o- a S IIL 0 Ir) to c3) 0 V 0 '�Illrhuq� 'I IIIII ®j Irl m i aI,aw a I�Tj lu► laI i�� fail t. "3 I. .0 "It =PA ili:: :n::: 9,■ I.01 .111 "u :J 1111171 .r\ CI NI as {u10g .G. )1oj ,►t 1Aft 1:., %I �.Illr 1n1.1 ..1I 1.11.1 ,.I... 111.11 i.�11 I I I I I I I I 1 111 N 11 AO W tn% n1 ulNU.:na 111 1111 .,N,; `as is: ►4S r n 1N t •f I l ��a1 X31 nun t E- cuulw grit I 9WU HaM i s :..Ill u� d� Mt m gig II 11 ui 1� iP,� WE -1 11.1 -h= -1L. �`i f9�.:� CHID u: N NH. IIII 1.. IN1111.1 1 11111 •111 ®11111. 1. Y1 m 111111/11 'W_L'1 R3 1111 111■ riT.Lqt:ijgd _I WM vlanl r �1l1■, I; Y1 1.. nno Nl I1111: /1111/1111 I .■1111_ nI111_ 1 :II.II'i 11111111 ':[1111IIIH 11111111. hum Ill. 11.: enueny Buluuoyq grit P1 0 The City planning area outside the City contains 600 700 acres of vacant land that if annexed, could accommodate future City growth. These vacant lands along with vacant land within the existing City will be considered in developing the future land use plan alternative during Phase II plan preparation. From the comments received at the January 31 public meeting, it was suggested that a no growth alternative be considered. This alternative would freeze the City boundary with minor exceptions and limit growth to the infill of existing City vacant land. Three land use alternatives as listed below are proposed for Phase II Study. 1. Complete expansion and development of City planning area as required to accommodate forecast growth. II. Partial expansion of City boundary to those areas where vacant developable lands are located. III. No Growth Alternative expansion of City boundary for commercial/industrial development only (along Hwy 36), but no major residential expansion. The City Council and Planning Commission should review the plan alternatives regarding the growth issues to make sure they represent the reasonable City growth options. Recommendations Review and comment on Phase I Report, meeting results and comments, and Phase II alternatives. 6( n 7f" d n G s an 1"1"""1"."14 •dauwla■ .1. w_ 1. 10 or Illio, S. :f� �rI1 Sill If op no it: No: tlll_' i1� ■Iru 1 r ma •a `.Aft 7. tt w� Dili i M •��A u x. Is.:::: 0 It 1 X11111 .111. r ■111111 11111111: T ma 0 d it t «l ra' Av p/.2t9 v.ic 4vtts 9?'- 2000 2000- )-,o/ o 2oLO Ater. THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: Mayor and City Council FR: Steve Russell, Community Development Director DA: March 2, 1994 RE: SPECIAL MEETING, MARCH 7, 1994 PLANNING FOR PUBLIC FACILITIES One of the costliest components of Stillwater's Comprehensive Plan will deal with public facilities and other capital investments. As the attached memorandum suggests, the City of Stillwater will face considerable investment needs in the next 25 years, even if the City population grows by only a small increment. The greater this growth is, the greater the investment needs become. As part of the planning process, you will be asked to review the City's current policies both stated and unstated regarding growth, public investments and service priorities. The documents attached to this memo will provide some of the information you will need to review those policies. On March 7, 1994, city staff and staff from Camiros, Ltd., the consultant assisting in preparation of the public facilities component of the plan, will answer your questions and begin discussing investment priorities with you. Please look through the information here prior to March 7 so that we can focus our discussion on the most critical issues. At the end of the meeting, a date for a second follow -up meeting should be set possibly March 29, 1994. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612 439 -6121 camiros 5547 Grand Avenue S., Minneapolis, MN 55419 (612) 827 -7501 Date: To: From: Re: 18 February 1994 City of Stillwater Joyce Levine Results of Department Head Questionnaire The City of Stillwater is preparing a revised Comprehensive Plan. As a part of this effort, present and future needs for staffing, service provision, capital investment in new or replacement facilities, and non capital purchases are being assessed for their long -term impact on the City's finances. This memorandum summarizes the results of a questionnaire that was distributed to department and function heads in December 1993. The intent of the questionnaire was twofold: First, to identify anticipated operating and capital needs city -wide, through the year 2015; and second, to involve leading City staff members in the planning process. A copy of the questionnaire, including all responses, is attached. Staffing Given city growth and general pressures to provide more and better services, it comes as no surprise that staffing needs already exceed staffing levels, nor that the city's staff is expected to grow in the next 25 years. At present, 15 additional staff members are needed, primarily in the police department and the fledgling engineering function. And, although not identified as an immediate need, the fire department would like to add about 15 persons, primarily to meet recommended standards for staffing engine companies. Over time, staffing needs will increase, due primarily to continued growth and additional regulation. By 2015, as many as 36 additional employees may be needed, primarily in the police and fire departments but also in Parks and Recreation, Public Works, and the Library. The staffing increase over time coincides with the expected staffing increase due to population growth of 10,000 people. Privatization of certain city functions e.g., outdoor maintenance, snow plowing, vehicle repair may slow the Consultants in Planning, Zoning, Development Economics, and Landscape Architecture Chicago, Illinois Madison, Wisconsin Indianapolis, Indiana Minneapolis, Minnesota Orlando, Florida increase but are not expected to make a dramatic impact on staffing levels in the foreseeable future. In addition, future staffs will become increasingly sophisticated and well- trained. Training, particularly in the use and maintenance of high- technology tools, will become more and more important. More difficult to foresee are changes in service demand and priorities that affect staffing levels. For example, the City recently hired its first on -staff engineer. This will enable the City to provide in -house services that were once contracted out. However, to provide an adequate level of service, the engineering function needs three more staff members. In this case, the City is "de- privatizing" one of its functions. At present, the size and configuration of City facilities limits staff expansion. City Hall is undersized for present staff, even disregarding the shortfall of 15 employees. Both the Police and Fire Departments need updated (and expanded) facilities; several fire fighting vehicles are parked outdoors because of a lack of space. Capital Investment The questionnaire identified virtually every type of capital investment as needed during the next 25 years: a new or expanded City Hall, new parks, major water and sewer repairs and system expansions, new fire and police stations or combined public safety building, new parks, additional library space, and replacement fire engines. [A noteworthy omission from this list involves street improvements. New residential streets are provided by development as it occurs. More heavily -used streets are often provided by the county, with the city paying the difference between the standard county design and a more urban roadway that includes curbs and gutters, sidewalks or paths, improved drainage and possibly landscaping. Repairs to existing streets are often funded wholly or in part by property assessments. Therefore, direct City investment in streets and roadways is minimized, although it cannot be ignored entirely.] The list of needed improvements suggests that the City will have to debate and establish spending priorities, make difficult choices and trade -offs among competing investment needs, and use a variety of financing mechanisms and other resources to meet those needs. Improvements in systems operated by enterprise funds 2 (e.g., water service) should be funded through those funds, unless the cost is such that it threatens to bankrupt or damage the long -term viability of the fund. Careful consideration should be given to existing and potential needs in the portion of the planning area that currently lies outside the City's boundaries to the west. New development should provide its own infrastructure and parks, to the extent that this can be done within the bounds of the law and in conformance with other City goals and policies. Consideration should also be given to use of new public facilities as opportunities to link "old" and "new" Stillwater. Gaining popular support for major expenditures is possible only when the entire community understands the needs and assumes ownership of them. Should they be perceived as benefiting only the east side or only the west side in some unbalanced or unfair fashion, they may be rejected. Non Capital Purclses The overriding demands for major purchases in the next 25 years will be for computer equipment and upgrades, and for vehicles. Between 1995 and 2000, the estimated cost of these items, excluding the Library's increased automation, is more than $1,400,000 (about $75,000 for computers and the balance for vehicles, including 15 -20 cars and a $700,000 aerial engine). The Library's automation plans may boost this cost by an additional $50,000 $100,000. Another major expenditure during this period will be for 800 trunking radios for the Police Department at a cost per unit of $25,000, or $250,000 total. In addition, the Water Department will need about $500,000 for a new elevated tank. Other specialized equipment needed by other departments has not been costed out yet but may be estimated to total $300,000 or so. In other words, anticipated major purchase needs for 1995 -2000 alone total upwards of $2,600,000 about $500,000 per year. This sum rivals a sizable capital investment. Unknown Factors As department heads looked beyond 2000, the picture became significantly fuzzier. Among the variables that may change municipal government in unpredictable ways are: Regulation: The last 25 years have brought dramatic changes in the regulatory environment. Inspections is now responsible for 29 codes which in 1993 alone issued nearly 900 changes. Water service and sewage disposal are regulated as never before, and both the state and federal governments are constantly adding environmental, land use, financial, fiscal and personnel regulations. These will continue to affect City government in ways that cannot now be determined. Technology: The only variable moving faster than regulation is technology. Equipment and software that is state -of- the -art today will be obsolete in only a few years. At times it's difficult to tell whether demand for new applications drives technology or technology drives demand. In addition, new technology often makes new regulations feasible, and vice versa. This interaction makes the future even more unpredictable. Societal change: We know that the general population is going to age in the next 25 years, as the Baby Boomers enter retirement. What we don't know is exactly how this phenomenon, or other social trends, will affect service demand and delivery. And because the world is rapidly becoming a global village, events or changes in remote places may affect what happens here as did the oil crises of the 1970s. STAFFING /FACILITIES QUESTIONNAIRE RESULTS JANUARY 1994 1. Which of these functions is your department responsible for? x Sanitary sewer x Storm sewer /storm -water drainage x Engineering x Water service x Solid waste collection x Recycling Planning x Building inspection /code enforcement x Personnel /human resources x General management x Financial management x General purchasing x Billing x Police protection and outreach x Fire protection and education x Emergency response /paramedic x Park and open space maintenance x Library services Other park programming; records and elections 2. How large is your staff? Total Primary Support Existing (1993) 69.95 57.7 12.25 Budgeted (1994) 72.2 58.7 13.5 Actual need 87.2 69.7 17.5 Shortfalls: Administration 1 Finance 0.5 Engineering 3 Inspections 0.5 Fire 1 Police 6 Parks 2 Library 1 3. How many FTEs has your Total 1980 60.6 1985 64.23 1990 68.7 1992 70.45 department had in the past? Primary Support 48.6 12.0 51.23 13.0 55.95 12.75 57.7 12.75 4. Ignoring growth or other changes that might add to demand for services, how much do you expect your staff to grow by City Water City Parks Hall* Dept Garage Rec 2000? 19.5 0 2 3 2005? 22.5 0 2 4 2015? 27.5 0 2 4 Including fire and police Includes additional firefighters necessary to meet recommended standards for staffing each company 5. How much would you expect your staff to grow if the city's population (now about 15,000) grows by [NOTE: These figures do not include all functions] 2,000? 5,000? 10,000? City Water Hall* Dept 5 0 5 1 25 1 On -site City Parks Garage Rec 2 3 2 3 4 4 *includes 4 additional police, 15 additional fire 6. Do you expect the way you deliver services to change significantly in the next 20 years, because of technology, privatization or regulation? Yes: Due to: All technological change privatization regulation Administration: Electronic mail, paperless records, contracting for services (public works, parks functions), at least to some extent Clerk: More computerization Finance: May privatize garage /vehicle repair, snow plowing, other outdoor maintenance (ice arena is now privately maintained and managed). City now leases land at below market rates that do not return much revenue could raise rates and still keep them cheap Planning: If growth pressures mount, the need for regulations increases. Inspections: State law mandates the amount of work. We have 29 codes that change annually. Building Code alone had 832 changes this year. We must keep up with these plus new materials and methods, plus the City will continue to grow, meaning new buildings. Department Head Survey 2 Library 1 +25.5 2 +30.5 2.5 +36 Library 0 +10 1 +12 2 +36 all, but especially fire, library, clerk, inspections administration (speaking of all city functions) clerk, parks, fire, police, planning [water, public works] Fire: There are already new standards NFPA which suggest minimum staffing of interior attack crews (4). This would eventually double the on -duty crew size. Also, volunteers are committing less and less time, they're tired of coming in and are getting too busy. Police: There might be a small change due to computer technology but officers will have to continue to respond to most "calls" as they are "hands -on" situations. Library: Due to changes in technology, more of the information that the library offers will be provided and disseminated electronically. This may mean that more patrons will access our information without leaving their homes. This could result in two other service changes: (1) public's need for more training in the use of technology and evaluation of information, and (2) need for more "high touch" services such as book and issue discussion groups to combat the isolation experienced in the electronic workplace. Parks: Rebuilding of Lowell Park and building new parks will change a lot for the park staff. It will take 1.5 persons full time just for Lowell Park and the ice rink. I think in time all garbage picked up in our own parking will have to be recycled this would also mean more staff and recycle equipment. Public Works: If they change the way we would sand or lay blacktop. Engineering: With a staff of four, we could provide meaningful, basic services setting up a base map tied into GIS, providing project management and designing small projects. 7. How will these changes affect your staffing (increase, decrease, change hours or skills, etc.)? Administration: Decrease or stabilize staffing beginning about 2000 Clerk: Staff increases will still happen, because we are understaffed now but maybe more slowly Finance: Increase Planning: Training needs; increase computer skills Inspections: New work means more help Fire: Increase Police: Unknown Library: Although self checkout of materials will ease workload for circulation desk clerks, we see increasing need for reference and information librarians and for library educators who can train the public in use of technology. Parks: Increase a lot Public Works: Increase (engineering) Department Head Survey 3 Equipment purchases? Administration: Computerized) equipment Clerk: If more staff we need more equipment for them. Finance: Computers Planning: Communication systems Inspections: Computers, vehicles, code books Fire: Increase Police: If we are allowed to make the anticipated purchases that are in the "works" now, we should be OK for 10+ years Library: There will be several years of adding CD -ROM drives, computers and terminals for the public. We "look forward" to technology changing rapidly and some rapid obsolescence of technologies. Parks: Recycling equipment. Possibly city will need their own garbage truck. Public Works: More equipment Water: Update pump control system, additional computer programs and use Major capital investments? Administration: New City Hall, including police and fire ($2 -3 million) Clerk: Building expansion we need more room! Inspections: Vehicles Fire: Certain vehicles will need replacement due to age Police: Possibly new computer equipment Library: Major automation systems need upgrades every 5 years on average now, and this may accelerate Public Works: More expensive equipment Water: Elevated tank and distribution watermain 8. During the next 20 years, your department will need to make some capital improvements x(x) Remodeling City Hall x(x) Building a new City Hall x Building a new Public Works garage Installing new sewer trunk line(s), lift station(s), etc. x Making major repairs to existing sewer facilities (includes replacement) x Installing new water main(s), pumping facilities x Making major repairs to existing water facilities (includes replacement) Building a new police station (i.e., move police out of City Hall) x Building a new fire station [NOT AN ADDITIONAL STATION, BUT A REPLACEMENT FOR CURRENT, PERHAPS IN CONJUNCTION WITH POLICE x Adding new park(s) or significant open space(s) Rebuilding existing park(s) Making major improvements to existing roads/ streets Building new roads /streets Other: Add library space; replace fire trucks Department Head Survey 4 9. What effect will these changes have on your staffing? Admin: A new, more efficient City Hall (including state -of- the -art office equipment) should help keep office staff at near present level (probably need at least one additional) Clerk: Should increase Finance: Increase efficiency Planning: None need more space now Inspections: Any construction means more work for us Fire: Code changes and enforcement will increase staff activity regulations may increase need for more staff Police: Possible additional dispatching personnel Library: Additional space should not have much impact on staffing needs Parks: All old playground equipment will have to be replaced or upgraded. At this time, with no rebuilding or adding of parks, we cannot keep up with what we have to get done, in the way I would like to see it done. Public Works: More staff Water: None What effect will [major capital investments] have on your operating budget? Admin: N/A Clerk: Will probably increase Planning: Increase maintenance cost Fire: Increase it significantly Police: Wage package for 1 -3 people Library: Additional heat and light (general operating) Parks: $100,000 per park, plus staff to do the work Public Works: More money Water: $50,000- 100,000 per year Department Head Survey 5 10. What major non capital (equipment) investments do you anticipate making during each time period? Please provide item(s), quantity and estimated cost whenever possible. 1995 -2000 Co puters Admin Clerk Finance Planning Inspctns Fire Police Library Parks PW Vehicles Admin Inspctns Fire Police Parks PW Water Maintenance Admin Fire Police Parks PW Water iecjalized Fire Police Water and related: Computers Microfilm equip Computer File cabinets Microfilm cabinet Shelving Computers Computer upgrade Computer 1 Computer upgrade N/A Automated sys upgrade Terminal upgrades Computers for staff/ public CD -ROM equipment Multi -media equipment Computer 1 Computer 1 N/A Cars Aerial engine co. 3 vehicles /year Unspecified Loaders Trucks Unspecified N/A Hose adapters SCBAs Bunker gear Beepers radios N/A Mowers Sweepers N/A Rescue equipment Boat trailer "800 trunking" radios Department Head Survey 6 3 10,000 1 20,000 1 5,000 3,000 10,000 2 30,000 1 $700,000 15 $225,000 4 85,000 2 $160,000 2 $120,000 2 60,000 6 47,000 2 $250,000+ Elevated tank 1 $500,000 2000 -2005 2005 -2015 Computers and related Admin Computers Clerk Office equipment Computer upgrade Finance Computer upgrade Planning Computer upgrade Fire Computer upgrade Police N/A Library System upgrades Parks Computer Vehicles Admin Planning Inspctns Fire Police Parks Water Maintenance Fire Police Parks Water Specialized Police N/A Car Cars Enginer co. 4 cars per year Unspecified Unspecified Same as earlier N/A Unspecified N/A Radar units Computers and related Admin Computers Others Computer /system upgrades Vehicles Planning Car Fire Enginer Co. Police Cars 15 Parks "I will be retired" PW N/A Water Unspecified Maintenance Fire Parks Unspecified Specia Water Well Same as earlier 1 2 Department Head Survey 7 4 12,000 1 8,000 20 2 45,000 2 60,000 6 $100,000 5 12,500 4 15,000 2 60,000 1 $300,000 11. Do you have any suggestions or ideas for improving the organization of the city's services or the efficiency of service delivery? Admin: Better educated and trained primary and support staff and better equipment Clerk: A change in the phone system, with voice mail, direct dial. A receptionist at front counter. Personal secretary for the mayor. Better organized files. We all need more room!! Planning: Possibly combine planning function with other department Inspections: Let the departments do their jobs without interference by people who don't know what's going on in that particular field. Police: No Parks: Let each department run itself. We can ask for help when there's a question or problem. PW: More equipment and more staff would improve the city's service 12. Do you provide Yes: Fire Police Library PW Water 13. What change(s) staff? services outside the boundaries of the city? Contracts with three townships Mutual aid to Oak Park and Bayport when requested for major incidents. Also working on mutual aid with Wisconsin communities/ counties By contract, to any resident of the 7 metro counties in return, Stillwater residents may use any other public library in metro Jet sewers in Oak Park Bayport 25 homes adjacent to city boundary in circumstances might cause you to need more Admin: Mandated programs (social /welfare type); growth of city Clerk: Supervising business licensing; doing more personnel management Finance: New services Planning: Change in responsibilities of planning Inspections: More construction Fire: Inspections increase, regulations that address crew safety by suggesting an increase in number [crew size] Police: Higher crime rate, higher population, area growth Library: Population growth, demand for new services, changes in the way our information partners (e.g., other public libraries, schools, companies) do business Parks: More parks more maintenance more city growth PW: Growth in the city where more plowing and street maintenance is needed Water: Population increase of 5,000- 10,000, and /or treatment plant Department Head Survey 8 14. Do you have any further ideas about the city's delivery of services? These might include new cooperative methods or alliances, new services, or anything else not mentioned earlier in the survey. Admin: I think that in time (2000- 2005), the city and DPH will be sharing services. I am not sure how this will affect city staffing levels. Planning: Coordinate planning services with other local area governments Police: Consolidation of services with Bayport and Oak Park would save many Library: The library is constantly looking for new ways to cooperate with the County library, regional library systems, and schools. Many of the cooperative measures that we adopt come about by joint development within the library community Department Head Survey 9 water THE BIRTHPLACE OF MINNESOTA MEMORANDUM TO: Mayor and City Council FROM: Steve Russell, City Development Director e DATE: March 4, 1994 SUBJECT: TIF Request for Hotel Report Staff will present further information on the TIF request at meeting time. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612- 439-6121 The agreements are based on my understanding of the Council's desire and action. Please review the agreements for final approval and authorization for the Mayor (acting) and Clerk to sign. This matter will be placed on the agenda for the meeting of March) 5th. P.S. Copies of the agreements haw been sent to the Lum clack Days organization (Todd Weiss, Dave Swanson, and Jim Nelson). TO: Mayor and City Council FROM: City Coordinator RE: Agreements for Lumberjack Days DAZ'E: March 3, 1994 Accompanying this memo are drafts of the agreements the City Attorney prepared for use of City funds that are being made available for the proposed Lumberjack Days events and the Wild West Days. AGREEMENT DRAFT This Agreement made this day of March, 1994, between the City of Stillwater, Washington County, Minnesota "City Todd Wiess, acting as disbursing agent "Agent in conjunction with the Lumberjack Day Parade, part of a community wide celebration of the City; and the Lumberjack Days Festival Association, a Minnesota non profit corporation "Association 1. The City has encouraged a community wide celebration in order to foster and promote tourism within the City of Stillwater and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. In order to make the celebration a success, it is necessary to incur expenses associated therewith. 3. The City has agreed to provide financial support to the celebration on the condition that the money is disbursed for celebration related purposes. 4. The celebration shall be scheduled for July 27 through 31, 1994. 5. That financial support shall not exceed the budgeted amount of $4,000.00. 6. That the Association is expected to raise revenues by charging fees for participation in the celebration with the goal that the celebration become self supporting in the future by being 100% underwritten or sponsored by private sources. 7. The Association shall provide to the City satisfactory proof that it has obtained liability insurance that names the Association and the City as an additional insured, as loss payees, in an amount of at least $200,000 per person and $600,000 per occurrence, for loss sustained by either acts or occurrences that arise from or grow out of the celebration. 8. Any income received by the Association that exceeds celebration related expenses shall be returned to the City, except for 10% of this sum, which shall be retained by the Association for seed money for future celebrations. No sums need to be returned to the City that exceed the amount provided by the City pursuant to this Agreement. 9. The City shall provide police protection, park clean up services and portable toilets without charge to the Association at a level provided in past years. 10. The City agrees that the Association shall have exclusive privileges for celebration related activities in both Lowell Park and Pioneer Park for the duration, except that the City reserves the right to issue beer permits to vendors that are approved by the Association. 11. The Association shall use its best efforts to cooperate with promotion of the Lumberjack Days Parade in order that both activities complement the other. 12. Todd Wiess is hereby appointed as Disbursing Agent of the City, and in that capacity, is authorized to make disbursement upon satisfactory proof of identity being made to him. 13. The Disbursing Agent is directed to obtain signed vouchers from each of the persons or entities to whom a check is disbursed and to maintain a record of disbursement and executed vouchers and deliver them to the City for keeping in the official records of the City according to law. IN WITNESS WHEREOF, the parties have set their hands this day of March, 1994. Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota Todd Wiess THE LUMBERJACK DAYS ASSOCIATION, INC. BY Its THE CITY OF STILLWATER Jay Kimble, Acting Mayor Morli Weldon, Clerk 3 AGREEMENT This Agreement made this day Stillwater, Washington County, Minnesota disbursing agent "Agent in conjunction of a community wide celebration of the "Legion DRAFT of March, 1994, between the City of "City David Swanson, acting as with the Lumberjack Days Parade, part City; and American Legion Post 48 1. The City has encouraged a community wide celebration in order to foster and promote tourism within the City of Stillwater and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. In order to make the celebration a success, it is necessary to incur expenses associated therewith. 3. The City has agreed to provide financial support to the parade on the condition that the money is disbursed for parade related purposes. 4. The parade shall be scheduled to coincide with the Lumberjack Days Celebration scheduled for the summer of 1994. 5. That financial support shall not exceed the budgeted amount of $6,000.00. 6. That the Disbursing Agent is expected to raise revenues by charging fees to units that participate in the parade and the Disbursing Agent shall keep records of all income. 7. That the Disbursing Agent shall retain, from the revenue generated, the sum of $1,000.00, which shall be held in trust by American Legion Post 48 for the purpose of seed money for Lumberjack Days parades in future years and the Disbursing Agent shall return to the City all revenues that exceed that amount and other parade expenditures. 8. David Swanson is hereby appointed as Disbursing Agent of the City, and in that capacity, is authorized to make disbursement upon satisfactory proof of identity being made to him. 9. The Disbursing Agent is directed to obtain signed vouchers from each of the persons or entities to whom a check is disbursed and to maintain a record of disbursement and executed vouchers and deliver them to the City for keeping in the official records of the City according to law. IN WITNESS WHEREOF, the parties have set their hands this day of March, 1994. Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota David Swanson AMERICAN LEGION POST 48 By Its Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota THE CITY OF STILLWATER Jay Kimble, Acting Mayor Morli Weldon, Clerk DRAFT This Agreement made this day of March, 1994, between the City of Stillwater, Washington County, Minnesota "City and James Nelson, acting as disbursing agent "Agent in conjunction with Wild West Weekend, part of a community wide celebration of the City. 1. The City has encouraged a community wide celebration in order to foster and promote tourism within the City of Stillwater and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City. 2. In order to make the celebration a success, it is necessary to incur expenses associated therewith. 3. The City has agreed to provide financial support to the celebration on the condition that the money is disbursed for celebration related purposes. 4. The celebration shall be scheduled for the weekend of September 24 and 25, 1994. 5. That financial support shall not exceed the budgeted amount of $3,500.00. 6. That the Disbursing Agent is expected to raise revenues from private sources and the Disbursing Agent shall keep records of all income. 7. James Nelson is hereby appointed as Disbursing Agent of the City, and in that capacity, is authorized to make disbursement upon satisfactory proof of identity being made to him. 8. The Disbursing Agent is directed to obtain signed vouchers from each of the persons or entities to whom a check is disbursed and to maintain a record of disbursement and executed vouchers and deliver them to the City for keeping in the official records of the City according to law. IN WITNESS WHEREOF, the parties have set their hands this day of March, 1994. Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota Subscribed and sworn to before me this day of March, 1994. Notary Public Washington County, Minnesota AGREEMENT James Nelson THE CITY OF STILLWATER Jay Kimble, Acting Mayor Morli Weldon, Clerk /pr Enclosure cc: WASHINGTON COUNTY NTY BOARD OF COMMISSIONERS GOVERNMENT CENTER 14900 61st STREET NORTH, P.O. BOX 6 STILLWATER. MINNESOTA 55082-0006 Office: (612) 430 -6003 Fax: (612) 430-6017 TO: Washington County Cities and Townships FROM: Washington County Board of Commissioners DATE: March 1, 1994 RE: County Board Workshop on Minnesota Attorney General's Legislative Issue Regarding Municipal Rubbish Hauling Contracts On March 8, 1994, the Washington County Board of Commissioners has invited a representative from the Minnesota Attorney General's Office to discuss their recent report and legislative recommendation concerning municipal contracting for rubbish hauling. Attached is a draft of the proposed legislation which would require municipalities to use a competitive system, either bidding or a request for proposals in selecting solid waste haulers for their community. If you are interested in receiving a copy of the Attorney General's Office report on this issue, please call 430 -6669. County Waste Haulers Virginia Erdahl, Deputy Administrator Mary McGlothlin, Director of H.E.L.M. Judy Arends, H.E.L.M. Pnntea on Rec Paoe, AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Dennis C. Hogberg District 1 Mary Hauser District 2 /Chair Wally Abrahamson District 3 Myra Peterson District 4 Dave Engstrom District 5 A bill for an act relating to municipal contracting for rubbish hauling: requiring use of a competitive system. either bidding or a request for proposals. for selecting one or more haulers to serve residents of a community. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Subdivision I. Every city that selects one or more haulers to serve residents of the cornmuniry shall either: It (1) request competitive bids from interested haulers in the manner prescribed by section 471.345, subd. 3; or (2) publish a request for proposals, specifying the particular criteria to be used to select one or more haulers to serve the residents of the ciry. Subdixision 2. In awarding a contact the city must at a minimum consider the price of service, the number and value of services to be provided. the proposed disposal site. and factors relating to environmental protection. Subdivision 3. To ensure participation of all interested haulers. notice of the taking of bids or request for proposal shall be liven in the manner and subject to the requirements of the law governing contacts by the particular municipality or class thereof. Subdivision 4. Nothing in this section requires the use of the organized collection procedure set forth in Minn. Stat. 115A.94.. i CLAIM AGAINST CITY OF STILLWATER NAME OF CLAIMANT MA -y UO�� ADDRESS 2817U LAN1E, Snu_ vA PHONE NO. 439 -8349 WHEN DID EVENT OCCUR? eGA-2u_p F'E'geuA-E/, WHERE DID EVENT OCCUR? t t j UopE NEA-e G-t eBS rt E C_' Eb4fZ WHAT HAPPENED? 3NOWDLotd SEUE42.Efl 1 h I f DST S V- PPO275 'FOx WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? T 44 DLOUS Y+kE- SOov3 w i,J DRA w Do oP6 77if_ MA c.4-1")E. rte r G'Gl7 /Y1U /)A-t X AoSr /i) F, STATE THE NATURE OF THE DAMAGE AND THE COSTS ASSOCIATED 00/0 ,e cAe.Efi1ENT C�D,42 4-8:8-60-6 fl4i1-80X -5 FQo'r FLgETFA-e/r), /9. q TAX LA/3v2 $/S /Noce.2 /neo/num l h E lau2s NAME OF PERSON MAKING REPAIR; OR GIVING CARE fil1KE ,F c.eOERC /y/U soA), /t_ /]r�/} QT -y JSP ,Z -rTIG mq /L& 7 7 1 4os7, O� 1 7�f� Bee).eg J S -tu mp A-Ai A R i4 /N N86c) cni j n, DATE r SIGNATURE You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. MA /c, Sox is poeez ,AJ ro A Solow 8.91■1 I �,4-cS /S G-b'°--L'r/.1G CPU 11 )EUE, 2 SGYJi■J 7 -/g 5A1,bac) i) /LC /?1 ZT frU ox 8 0 ?N E eo w& D /YJ Q M-ES7id .,I GJkfort DoT Do 4)-&lu A MA-1 u %on 4- r C4t-i GE 4 440c_E. dub 4 1 tE NE_uJ po57 z PGE795� eq�L /yl�, CLAIM AGAINST CITY OFF STILLWATER NAME OF CLAIMANT \AyN `z-- rry"G ADDRESS 1,, `3 -k-, PHONE NO. .S C L) L C%.--6 1 ilLtAL I c( J WHERE DID EVENT OCCUR? (115 l ��c? ice- /f.1, 0 WHEN DID EVENT OCCUR? I ;1. �1.•'vL4� J DATE WHY DO YOU FEEL THAT THE CITY WAS AT FAULT? 1. k\ r r Y� 0 2?111 Q_,fk_zA U n fT STATE THE NATURE OF THE DAMAGE AND THE COSTS SAE: Ar•\c WHAT HAPPENED? �xK_I11"\—i^l.\ t`A t C A n SIGNATURE J �JJ Val You have to formally notify the City in writing within thirty (30) days of the occurrence of an event whereby you feel you have suffered damages. t AA l Y k („k.— c1 n t n C 1 AS OC I ATE DJ 'l r �a G�� I ►�u -1 NAME OF PERSO MAKING REPAIR; OR GrV'ING CARE (`�.;f Q_. n J 'u Cam, (L.; COUNCIL REQUEST ITEM DEPARTMENT Admi n1Fi nance DESCRIPTION OF REQUEST (Briefly outline what the request is) Word Perfect 6.0 for DOS upgrade for IBM PS /2 system and M.S. Bus Mouse for compatibility with new systems FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) WP 6.0 for DOS Upgrade 94.00 M.S. Bus Mouse 78.00 Shipping Tax 25.00 TOTAL 197.00 ADDITIONAL INFORMATION ATTACHED YES NO X MEETING DATE March 7, 1994 ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED CCUNCIL ME =TING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY DATE /3, STAFF REQUEST ITEM DEPARTMENT Admin Finanre MEETING DATE March 7, 1994 DESCRIPTION OF REQUEST (Briefly outline what the request is): Purchasp Adiustable Arm Task Chairs for Administration and Finance Departments. Picturp atLachad FINANCIAL IMPACT (Briefly outline the cots, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Each chair is $179.00 Approximate cost of $750.00. In budget ADDITIONAL INFORMATION ATTACHED: YES X NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO PLACED IN THE COUNCIL MATERIAL PACKET. 2 r� SUBMITTED BY:���ii� s� DATE: Instant seat ht. 17 -19" from floor...at touch of a lever SA was $198 Fabric padded armrests adjust in height! 56026 179 List: 5265 IN STOCK Standard chair in Gray, Burgundy fabric Ships UPS Ergonomic Arms adjust to any one of 5 heights. Offer restful sup- port for a succession of users or a single user performing a variety of tasks. Both models have waterfall -edge seats to relieve leg pressure; both exceed ANSI ergonomic specs and require some assembly. Standard Chair has instant Articulating Chair has fea- seat heights plus adjustable back tures of standard chair, plus free height of 1 W' —offers precise lum- floating seat and back angle bar support regardless of user's adjustment. Locks in any position. size. 56026 6179 56025... $239 Adjustable Arm Task Chairs GLOBAL Both models have adjustable height armrests for indivudual- ized comfort! Fabric Colors: Need help finding the right chair call 800 558 -1010. Black Blue Navy I 7" -9'h" 1 Gray Midnight Burgundy (shown) PREMIER LINE Ivy r m Cameo Brown -5° to +5° Articulating chair has seat -back that move in unison for ongoing support. Back adjusts up 2W'. MAR 01 '94 14:01 OAK PARK HEIGHTS F.1 /2 CITY OF OAK PARK HEIGHTS MINUTES OF MEETING HELD MONDAY, FEBRUARY 28, 1994 Staff reports were reviewed prior to the regular meeting. Call to order at 7:00 p.m. by Mayor O'Neal. Present: Schaaf, Kern, Vierling and Absent: Seggelke and Doerr. Representatives of the Association of Metropolitan Municipalities apprised the council of the functions of their organization. Clerk read public hearing notice, presented affidavit of publication and mailing list for a Sign Variance request submitted by Taco Bell Corporation. Mayor called for comments and discussion ensued. Kern, seconded by Schaaf, moved to close hearing. 3 aye votes. Hearing closed. Kern, seconded by Schaaf, moved to table hearing until March 14th meeting. 3 aye votes. Carried. Clerk read public ,hearing notice and presented affidavit of publication for and Ordinance amendment to adopt the 1991 Uniform i Fire Code. Mayor called for comments and discussion ensued. Kern, seconded by Schaaf, moved to close hearing, 3 aye votes. Hearing closed. Kern, seconded by Schaaf, moved to adopt Ordinance #94- 1115 -03 approving the 1991 Uniform Fire Code. Roll call vote taken with 3 aye votes cast. Ordinance adopted. Clerk read public hearing notice and presented affidavit'of publication for Ordinance amendment relating to the requirement of sump pumps in residential buildings. Mayor called for comments and discussion ensued. Schaaf, seconded by Kern, moved to continue at next meeting March 14th. 3 aye votes. Continued. Kern, seconded by Schaaf, moved to reimburse Jim Butler $157.35 for attendance at Fire Suppression Class. 3 aye votes. Carried. Kern moved to approve a resolution establishing building permit fees and died due to the lack of a second motion. To be an agenda item March 14th. Carried. Peddler /Solicitor Ordinance to be an agenda item March 14th. Schaaf, seconded by Kern, moved to mail fliers to residents informing them of the straw vote to be taken for the Phase Two Cooperative Study. Ballots will be available at City Hall March 7, 1994 through March 11, 1994 from 8:00 a.m. to 4 :30 p.m. Councilmembers will also be at City Hall March 8th, 9th and 10th from 6 :00 to 8:00 p.m. 3 aye votes. Carried. 1 1 1 Page two Minutes 2/28/94 Schaaf, seconded by Kern, moved to adopt Resolution 494 -02 -07 supporting the City of Red Wing and their position requesting that Northern States Power Company be allowed to provide for the temporary storage of spent fuel at the Prairie Island Nuclear Plant. Roll call vote taken'with 3 aye votes cast. Resolution adopted. Kern, seconded by Schaaf, moved;to advertise for street sweeping bids to include spring and fall sweeping. Bids to be opened March 28, 1994. 3 aye votes. Carried. Schaaf, seconded by Kern, moved.to amend budget as follows: Increase General Fund- Donations and Contributions to $500.00 Increase General Fund Police Department -Other Materials and supplies $500.00 to $3,500.00. 3 aye votes. Carried. Schaaf, seconded by Kern, moved to adopt Resolution 494 -02 -08 transferring $100,000 designated for street reconstruction in the Capital Outlay Fund.to a separate fund for street reconstruction effective December 31, 1993. Roll call vote taken with 3 aye votes cast. Resolution adopted. Schaaf, seconded by Kern, moved to schedule a public hearing Monday, March 28, 1994 at 7:30 p.m. to amend Chapter 301 of the Code of Ordinances to provide for the adoption of Minnesota State Building Code as supplemented by the Uniform Building Code for 1991. 3 aye votes. Carried. Schaaf, seconded by Kern, moved to approve the cooperative const agreement with the Department of Transportation. 3 aye votes. Carried. Kern, seconded by Schaaf, moved.to approve expenditure for 1500 litterbags. 3 aye votes. Carried. O'Neal, seconded by Kern, moved to expend funds counci.lmember who wishes to attend the League of Legislative Conference. 3 aye votes. Carried. Schaaf, seconded by Kern, moved to adjourn. Adjourned at 9:15 p.m. Respectfully submitted, L— La Vonne Wilson Administrator /Treasurer of $230.00 for any MN Cities 3 aye votes. WASHINGTON COUNTY COUNTY BOARD AGENDA MARCH 8, 1994, 9:00 A.M. 1. 9:00 WASHINGTON COUNTY REGIONAL RAIL AUTHORITY CONVENES A. ROLL CALL B. RRA MINUTES OF DECEMBER 21 AND 28, 1993 C. RESOLUTION TO PURCHASE ABANDONED BURLINGTON NORTHERN RAILROAD CORRIDOR FROM HUGO TO NORTH COUNTY LINE D. ADJOURN 2. 9:10 WASHINGTON COUNTY BOARD OF COMMISSIONERS CONVENES ROLL CALL CONSENT CALENDAR 3. 9:15 ACCOUNTING AND BUDGETING J. DEVINE, CONTROLLER CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR FY ENDED DECEMBER 31, 1992 4. 9:20 PUBLIC WORKS DEPARTMENT D. WISNIEWSKI, DIRECTOR CSAH 5 ENVIRONMENTAL ASSESSMENT WORKSHEET FINDINGS AND DETERMINE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT GENERAL ADMINISTRATION V. ERDAHL, DEPUTY ADMINISTRATOR 5. 9:30 APPOINTMENT OF TWO COMMISSIONERS TO DISCUSS JUVENILE DETENTION NEEDS 9:35 DISCUSSION FROM THE AUDIENCE VISITORS MAY SHARE THEIR CONCERNS WITH 77A COUNTY BOARD OF COMMISSIONERS ON ANY HEM NOT ON 771E AGENDA THE CHAIR WILL DIRECT 771E COUNTYADMA'ISIRATOR TO PREPARE RESPONSES TO YOUR CONCERNS YOU ARE ENCOURAGED NOT TO BE REPE7TI70US OF PREVIOUS SPEAKERS AND TO LIMIT YOUR ADDRESS TO FIVE MA7IIES 7. COMMISSIONER REPORTS COMMENTS QUESTIONS THE PERIOD OF TIME SHALL BE USED BY 771E COMMISSIONERS TO REPORT TO 771E FULL BOARD ON COMMITTEE AC77VIHES, MAKE COMMENTS ON MATTERS OF 'MEREST AND INFORMA77ON, OR RAISE QUESTIONS TO 771E STAFF. THIS ACTION IS NOT AMENDED TO RESULT IN SUBSTANTIVE BOARD AC770N DURING 7MLS TAME ANYAC7ION NECESSARY BECAUSE OF DISCUSSION WILL BE SCHEDULED FOR A FUTURE BOARD MEETING. 8. 9. 10:00 ADJOURN 10. 1:00 TO 2:00 BOARD CORRESPONDENCE WORKSHOP WITH MINNESOTA ATTORNEY GENERAL'S OFFICE B C DISCUSSION ON LEGISLATIVE ISSUE REGARDING MUNICIPAL RUBBISH HAULING CONTRACTS REMINDER: No County Board Meeting March 29, 1994 (5th MEETING NOTICES 40 Fte Committee Time arch 8 Public Health Advisory 5:30 p.m. March 8 Historic Courthouse Advisory 7:30 p.m. March 9 Solid Waste Advisory 5:30 p.m. March 9 Library Board 6:30 p.m. March 10 Community Social Services 7:30 a.m. Tuesday) Location Washington County Government 101 W. Pine Stillwater Washington County Government Woodbury Library Washington County Government f you need assistance due to disability or language barrier, please call 430-6003 (773D 439 -3220) AN EQUAL EMPLOYMENT OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER Dennis C. Hogberg District 1 Mary Hauser District 2 /Chair Wally Abrahamson District 3 Myra Peterson District 4 Dave Engstrom District 5 Center Center Center WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR MARCH 8, 1994 The following items are presented for Board approval /adoption: DEPARTMENT /AGENCY ITEM ADMINISTRATION A. APPROVAL OF THE FEBRUARY 15 AND 22, 1994 BOARD MINUTES. ACCOUNTING BUDGETING HUMAN RESOURCES PUBLIC WORKS RECORDER B. APPROVAL OF THE FOLLOWING APPOINTMENTS: SARA WENZEL, PUBLIC HEALTH ADVISORY COMMITTEE; AND KELLY FRAWLEY, PERSONNEL BOARD OF APPEALS. C. APPROVAL OF DEDUCTIBLE PRICING AGREEMENT WITH MCIT FOR 1994 WORKERS COMPENSATION INSURANCE COVERAGE. D. APPROVAL OF RESOLUTION AUTHORIZING THE LOAN (ADVANCE) AGREEMENT AND THAT THE CONTROLLER BE AUTHORIZED TO DISBURSE UP TO THE LIMIT OF THAT CONTRACT PER ATTACHED RESOLUTION. AUDITOR- TREASURER E. APPROVAL OF RESOLUTIONS, REPURCHASE OF TAX- FORFEITED PARCELS BY MARCEL EIBENSTEINER, OWNER. F. APPROVAL OF ON -SALE AND SUNDAY INTOXICATING LIQUOR LICENSE FOR SCHONES INC. GAUSTHAUSE BAVARIAN, APRIL 1, 1994 TO MARCH 31, 1995. COURT SERVICES G. APPROVAL OF INTENSIVE COMMUNITY SUPERVISION GRANT FOR 1994. H. APPROVAL OF NEW CLASSIFICATION OF MAPPING APPLICATIONS DEVELOPER WITH AN INITIAL BANDING AND GRADING OF C4 -1 -1 IN THE SURVEYOR'S OFFICE; APPROVAL OF DRAFT JOB DESCRIPTION; AND AUTHORIZATION FOR RECLASSIFICATION OF A PRESENT GIS TECHNICIAN INTO THE NEW CLASSIFICATION. I. APPROVAL OF RESOLUTION SETTING THE MAXIMUM TOLL FOR VEHICLES USING THE PRIVATELY OWNED BRIDGE NUMBER 5600 OVER THE MISSISSIPPI RIVER AT ST. PAUL PARK. J. APPROVAL TO EXECUTE A LEASE AGREEMENT AMENDMENT FOR TILLABLE FARMLAND IN LAKE ELMO PARK RESERVE WITH GORDON HERMAN. K. APPROVAL OF CONSTRUCTION REIMBURSEMENT AGREEMENT AND MAINTENANCE AGREEMENT WITH CITY OF WOODBURY FOR INSTALLATION OF A TRAFFIC SIGNAL AT THE INTERSECTION. OF VALLEY CREEK ROAD AND TOWER DRIVE. L. APPROVAL OF CONTRACT WITH ELECTRONIC INTERIORS FOR THE DESIGN OF THE COUNTY BOARD ROOM SYSTEMS RECONFIGURATION. M. APPROVAL OF RESOLUTION, FINAL PAYMENT TO ALL SYSTEMS ROOFING IN THE AMOUNT OF $3,581.50 FOR GOVERNMENT CENTER REROOFING. N. APPROVAL TO ADVERTISE FOR BIDS FOR SEASONAL REQUIREMENTS, PLANT MIXED BITUMINOUS AND SAND MATERIALS. O. APPROVAL OF RESOLUTION, VACATING PORTION OF EXCESS RIGHT OF WAY ON COUNTY STATE AID HIGHWAY 12 IN THE CITY OF STILLWATER. P. INFORMATION ONLY GREY CLOUD ISLAND MASTER PLAN. Q. APPROVAL OF LETTER TO MN /DOT COMMISSIONER DENN URGING HIS SUPPORT IN IDENTIFYING A PROGRAM YEAR FOR THE I -494 BRIDGE IMPROVEMENT PROJECT. R. APPROVAL TO RENEWAL OFFICE LEASE WITH THE YOUTH SERVICE BUREAU AT THE HISTORIC COURTHOUSE. S. INFORMATION ONLY RECORDER FEES FOR THE MONTH OF JANUARY, 1994. **Consent Calendar items are generally defined as hams of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.