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Home My WebLink About2009-04-07 CC Packet I I . (water AGENDA CITY OF STILLWATER CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street April 7, 2009 TNt: .U,M'lIC! DF IIIIIINI,.,. REGULAR MEETING RECESSED MEETING 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. , ,~.....~ ... '.(... )I"; CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Stillwater becoming a "yellow ribbon" community 2. Levee Project " A / / ;, ~ "l \" ... STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Director .-'\. _~" J 5. City En9inte::/PJ'D ~ 7." Finance Director 6. City Attorn~y, }8. City Administrator . .......:, A 7:00 P.M. AGENpA .A( "',,~ A CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE , ... , ~ ]. "I, .... ..~:J"I" " . ... APPROVAL OF MINUTES - Possible approval of the special andJegular meeting minutes of March 17,2009. ~... '" PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. 2010 Values - Kevin Corbid, Wasl'flngton Cou~ty 2. Proclamation: Stillwater Girls ~ockei"" l' 3. Presentation of Fire Depart.m~nt Annual Re~orl: OP:~ :~e:::ation of Poiice (~rtm.e.~t Ann~pl :Report The Open Forum is a portion of'the.Council meeting to address Council on subjects which are not a part of the meeting agenda. J:.Qe CO,j.mcil may t~ke action or reply at the time of the statement or may give direction to staff regarding investigation ofthe conc;'erns expressed. Out of respect for others in attendance. please limit your comm~nts to '5 minutes or less. /... ~ ~ " CONSENT P:GE~DA* (RoII,Call> 1. Re'olution 2009-56, directing payment of bills /:f2. P,pssible approval of application to sell beer at Lily Lake Ballfield for Softball Tournament - Brent .Sharon ... / ' . 3~ Pdssible al3proval of temporary liquor license for Church of St. Michael - May 17, 2009 4.'-R:solution 2009-57, approval of 2009 Forestry Contract "J PUBLIC H~ARINGS - Out of respect for others in attendance. please limit your comments to 10 minutes or less. 1. This is the date and time for a public hearing to consider the issuance of a new Wine with Strong Beer liquor license for Aristos, LLC, DBA: Aristos located at 1180 Frontage Road, Stillwater, MN. Notice was published in the Stillwater Gazette on March 26, 2009. Samy Yousef, Applicant. (Resolution - Roll Call) 2. Case No. 09-07. This is the date and time for a public hearing to consider a request from City of Stillwater for a zoning text amendment related to the regulation of radio and television towers, Section 31-101 and Section 31-512 of the Stillwater City Code, and any variances related thereto. Notice was published in the Stillwater Gazette on March 27, 2009. (Ordinance - 1st Reading - Roll Call) UNFINISHED BUSINESS 1. Possible approval of the Stillwater Criterium (Bike Race) contract (Resolution - Roll Call) 2. Special Event Task Force NEW BUSINESS . " 1. Possible adoption of assessment for sewer hookup at 1024 5th Avenue (Resolution - Rotl~~lD 2. Possible approval of the 2009 Rivertown Art Fair (Spring) and 2009 Fall Colors Fine Art &~~~~sJival Agreements (Resolution - Roll Call) ~ 't' J 3. Possible approval of plans and specifications for the 2009 Street Improvement"Projectand thre Myrtle /. ... J Street Ravine Project (2 - separate resolutions - Roll Call) " ' ....... 4. Resolution allowing the accumulation and use of stormwater credits for m~nj,cipal projects (Resolution - Roll Call) " ,..... 5. Cooperative agreement for Manning Avenue landscape cost reimbursement '(ResohJtion - Roll Call) ~ - ... 6. Letter to Governor ""\.. - ~ - 7. Resolution on Bridge Restrictions / ' .. "'" 8. Discussion on the Planning Commission's authority to apprqve 'constfuctiOP permits of new structures over a certain height '/ , .......~"'.."f t ~ ,,__ PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (cl,ntinued) \ .. .. ) COMMUNICA TIONS/REQUESTS 1. Open Book Meeting for the purpose of reviewing and correcting the assessment of Real Estate for the year 2009 COUNCIL REQUEST ITEMS - ..-.... '" )' STAFF REPORTS (continued) /" ADJOURNMENT r"- ,,~" ~ * All items listed under the coosent.agei;da~are considered to be routine by the City Council and will be enacted by one motiori. There~will-bel no separate discussion on these items unless a Council Member or citizen so request~l..in which event..J,.~e items will be removed from the consent agenda and considered separately. ''II'" ~ \. "J' . , ~ .; Page 2 of 2 k 0> C -- +.J CD CD ~ - -- u C ::J o () L- CD +.J CO ~ t/) t/) CD CD ~ t... - ~ +-' CO t/) ro > 0 ..c - +-' 0 U -c ~ CD 0) 0 t... >.00 N >.0 :!: 8. :!: LL () 0 _ c () ....... >. I.... 00 \" 0 >. -C .0 a.... Q. e: ~.o.S! _0) E..c 0) C E- CO ,^ 0 0)-- t) 0 v ~ 0 . - L.. t) IIIIIJIIt L.. L.. co+-' 0 L.. W CO '+- :s: CO '+- CO CI) a.. eno NEe a..-== t +-' t... L.. - -== "' >. CO en CO S Q; >. S- O) .0 ..c Q.) 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N CO '" CO .0 ~ Il'l I'- '" o ~ ~ M V. ~ ~ '" ~ o o o o ~ o o M -i Il'l N (ij (5 l- i:> c :J o <..> Inside this Report 2009 Assessment Report Assessment Calendar V 4-4 b t 4 • -14 V O 44. 4-1 Pa 0 0 4.) 0 0 N M N. LO L D CO H S. N N N o U U o o U a • U� 7/3 0 o a o cd a m 00 0 ccs as ,, a) a .0 8 V) Q O g O 0 U cu V v a� n 0 H Market Values by Class Total Market Values Growth by Municipality Homestead Credit Info 70 it' 0 O 0 a U CC/ U O • Uj N W '4- 4- 4-4 .b O � U O O U� cd "i a� 411 Pq g ' a) ( 0 • 14 O Bruce L. Munneke, Washington County Assessor March 24, 2009 2009 assessment. a4- 'd Vau v a� au v a; • 4.4 (d cad cad + ' ~ 0 t -d -0 a) 0 aV $. CQ '''" `O O w 14 V Q. s. C ( O. cad v 73 '— }CS 4-, u C' . p ems'', V ccdd ,,, w J '--' Cl) ).,.� �ao CU V R' a b �..�O p cd "d ..0 4-4 O n at 'J y cd ra. ., �� 0 0 0 E V ❑ a) 0 v 4, 75. cu Vcn 0O at cet cvv aoY a.) cd ^o n GL, cn N_ vq cnOHa.) 7:ia 0 `+O .0 Cl) 0 cd 0 Pi aU 4_, bp cn aVi0: V °'• ~ o -O ' a 0 x - 0 o �� v ,ti, cd O cJ U a) v. .0 .' '� crs 4-, a) (u +, t� ca 0 �. a vo a 0-'0 N o cu a y 0 v p Cl) c '4 • aj 0 o ,., . o 4, -o O "J ", a, �. al 5 .• -� v ,.n a� G .. H • v a.) o °' G. V .-.0-0 4 0 ,�„ -5 �, Q a n d • • • • • s • • • • i • i • • • 2009 Assessment Report I 2009 Assessment Report Market Values for Prooe 0 N N 0 I v ti v ° O Y v O ri 0 0' o •- •_ +fir' v bY •- v v" v G • O v vC 'H 'hpv d 0 u v v 0 "d 75 W bA H v• ti 0 J'". • Y o g_ o LY EQ- 0. bA n Nqa cl 5 .w 7i V Cd 1 b V �° a " 0 a O p G •U $" V) p •., CDv 0 V C .Sn .4.t., SV. c h V 0 N 4. atq .`� .. ❑ q )-I0 v c cd td 04 R 2 6y W 3. ... 1-1 v p Y N N wcd W 0 .e• ai N 4O w aq O NV v qu ziaPa s CN bA _ o q 0 N O v 0 p N O o n o 0 -d O 0 ON N F'd -i °V D w 1- c Q -5 0 cea V 0 -d 0 E Q 0 Ca C) w 2009 Valuation Notices and Tax Statements mailed -40 q v E a Ca 0 0 � 1 P1. 0 O a P4. fn U 0 b. I: () 0 Local Boards of Appeal and Equalisation Co CAI 1.4 04 O • Begin the 2010 Assessment Review td 00 This total includes: Cd co o ca - x N 0 0 �x v q o o 41) •' o O ' N vi '"n N •O N" •Si Q. h c7 •4 � -0 . a� N v �. a-4 0 N V o 0 N cl vp,1 N $,rn G 4o.o co ,-I-1 N 1 Yn -R ka 0 n. R O , ` C P U a f.. v A 4op 4,w q 00 111 cU12 v..a•L. 'C' -dp 0.1 a0 .-c ^d 5 rn ce YRI S.Y T y. 1D !. w a,, a ONN. ti 0 '4 91 O N W C)N -5 P '" v O1 f'i N First Half payable 2009 T b 4 v °� C 00 w -0 O 00 0 iii O ti v\ o� p ("NI s.v, y,V .C. a.o U 0. �Ya (� a a Region IX State Board of Equalization May 26 - June 5 Washington County Board of Appeal and Equalization 2009 Assessment Finalized N First Half payable 2009 Taxes Due for Manufactured Homes vE va Second Half payable 2009 Taxe 0 O 0 Second Half payable 2009 Taxes Due for Manufactured Homes November 15 •s 40.1% interior 00 ^ O Last Day to Mail Payable 2010 Proposed Tax Notices November 27 Last Day to File Homestead Application for Payable 2010 H U g 2010 Market Values for Property Established N Tentative Dates for the 2010 Local Board of Appeal • • • • • • • • • S • • • • • • • • • • • CO2 ;1 CD =4 N O 0 i7 (NI 0 a, U b z b b 0.0 6V O N b bA U 0 O O .•0171 Market Value 0 N co i o CT, ni a O '' o O in 0 `: O O 0 O $28,173,853,9001 O '.O 0 in 0 0 iri oo ui d= O o0 0 u'1 O .--1 \O 0 N � M 0000 N--I" 64 M. j 64 64PR N CI N in IOOL`ZLZ `OZZ$ N r N N. � 00 44 644 1Ln"M- 6A N 64 0 d- CD 0 O. 0 Ln 0 0 a- $27,903,974,200 00 LI 00' , : N .--i 00 N. ^ - ON 00 N 00 N 64 64 64 N 69 0 0 0 0 0 00 00 '.O O N ON N tfl ONO O O ‘O ..O d' O\ irl O M 00 N .--4 64 cr 71 0•. 6R b4 N N 64 64 Agricultural Q a at 0 IRes/Seasonal Totals 2009 Assessment Report Total Market Values s V E 4, V O bA S. �. 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M 4 a\ N a, M O M M N 0(5 00 O O N\ u) in 00 u) mh N\ mh O N \0 00 in in M 00 N in 00 M M 00 0o N N M 00 • N M ,--I \D M N oo N 69 N O r-I N EA 0' ,-•I u) N N O EA to M in N M \0 69 EA r 69 69 EA EA N 69 EA 69 r-1 �--i 69 69 69 69 FA 69 69 N 69 6R fA 69 69 6R EA EA 69 EA 69 00000000000000000000000000000000 00000000000000000000000000000000 0 00 M N mr N 0 N 00 0 ON ul 00 1^! el 0 0 M '0 00 0T N 0 r N 0 N in IN u� D 40 O u) N\ 00 4 43 4 00 0+ i sf e) ,D M rr I \0 4 O h1 O u) (.4 00 )l7 N t3 N\ N u) N NO N N 0\ V) \D O N `Y u) O 0\ M N r it1 v) 1-4 00 (Ni sr in O M O •D ' O NO NO d 't N O M M N 0^ ? M N r+ N 0� i�-+ n r r O N JQ t\ h ON Is: O 00 N N ce 9 u) N 4 u) �0 4: h 4 u1 h. h.00 00 V5 00 ,. N O 00 T 0' u1 O u) N K) rr r 0\ d t N r+ 'D M u) N O in T 00 O N M rr, ep H N N u) M N I � h +A N O EA N EA CT 4 u) 4N N 00 b9 69 en U) '.D M �D EA ER 00 EA 69 ER E!9 N EA ER VI ER EA ER EA 49 EA 49 V> 4 69 69 ER V> EA ER 69 69 ER 1'1Y!- O Q ON ON N. 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M u) N N N ,--i in 00 N N r-t O in M N yD u7 M O M O 0' '� M -t It r-i r-i N 4 u) N M ,--1 c- 0; N N N .a - N O 000000000000000000000000000000000 O 0 0 0 0 0 0 0 0 0 0 V> O O O O O V> O O O O O O O O O O O O O V) O O 1 0\ .. 4) M 00 r+ 7 N u) 7 00 N Tr 0' I N 0h 7h st 00 00 I. in 00 ON Cl 'D Cl 7N dr 00 U 00 N 0` 00 en .4 N u1 4 N u) N re/N in u) 4; 00 O r 4 en OW)' 0' d' 0G ?-4 O ,7 I-h H N ‘D 'd' u) 4--4 O d' O r u) - N \D 00 N N N O 1 u) ON O O d' d' 1 v: Cd N U 10 O N7h N 4-1 N u1 EA 4--4 4-, �D 4-1 N M' I' 'D ER M 00 N O En O ��++ z M N 00 M 0 • M u) Inenr Ni 1-\D %M �', ER V> V3 N Vi EA V3 EA M 1--I V) V3 ER ER V3 ER V3 ,-r EA N O EA 44 V3 EA EA = U C/a •1 Cd • CD ".d ris CD 4 U a1 N O 60 d 0� 0 -0 x _0 ,„ G U °o �° U C W cn U C .b 0 U 1-4 Lakeland Shores �+ C cd v �r v• C N �I N N w 0 C4 % b V) c 0 b v 0 Ica c)a CI v xcd C - zoo�E'iiEnEii) (i)E� 0 U p a 00 ON 00 00 $220,172,700 0 F 0 U 2009 Assessment Report Homestead Credit What do I have to do to receive the homestead classification & credit on my property? N o b 0 N En 4 O C) F-, a) O 4• a) 4••4 id Y O ,.O O C Y rn 3 0 C a) U 3Occi o o a' z ao -on oo •(c,o4, o �> a o� • 3 a, 6 m - • '' 8 0 O cC N cg pc• v)� by o N.71a > $ '•2 o Z o o °" a) O s~ f l 1 O N O 'O O •.0 ,, U n 1 a U1 CA O U O mi O O rn '�'• Z.y 1 O c/D'++ N O ,b o ct cn 'd .� ,� Q, N O U U N 'd O .tt,i O O 40 0 U ° 0 9 a) O ° ti,•p °O' 0° 00 c�3•, °° o 0-, P. " O 4 �J"1 E 3 ›., E. E. O E. o cd O Q, N ¢ S C N a, C U ) U CA' N E ", a,b •¢,O 3,0 N N °0-0.na)OO o4to :70,0 N . VI O N O o V) ,.., X a) E a O Na) 1 cd.-' � N g O -C O °.. U = bA .55• Q, s., .i .O . id E C O U b N cl �.-c N n en W ct O CL O CA N O a-)3 a) d sue, N a. a) a,:a 1" Q" U N U O N a)...' s•, cd O ,r t Y < o i.'"•-i U o .o What is homestead credit? 0 es I- N U Cd Y N S. U 0 ^O • 0 O 0 N N tar, i N O „0 cC E o U cn O a) p 7, N " cci • • • .d 2 U a • U b U N s~ U U • N o -O 0 a. How does a property I own qualify for a homestead credit? 1 a) cC O O 4, 0 N 0 09 E u E 0 N O ° CC .a) .4 N at MI Co,• .o, O cd a) I_ 0. O0 al d .9 A. cCi >, aUi a)'SZ O 70 O �Ny O ° cC M cd � a)0 N 3 c0 ti i-c cd 1 , N Q° a)c. ° ao Ni 00) a) En _-Z CD O 6) d N a) >Y CN ' , -d N .Y y ›, •, 0 y r •o cd 07•, Q p. N 5 Z o, NCkl >, s3 0 �,, N °� o > _`� O N cc: ° o "Cl U• ~ O 4" o N N v) Cd I-, CI 0 ¢' N . U• .�, — �" N .d C" >, Y C n s . N Cd YY, (d •.p�,C 73‘U Oti. cd O N O ° 4.S', O O fn CI "0 O N 'd aai ., 0 V] N N C N in O ,o E cd E aa.) 3 C z 0 E4 ,-, O. o bq O `" Y E a' ^O�, N -0 1 N ,•O cd ° cn cd a)CF,, cd CI. ,� a) N 4' N 4, 0., U N N0 • E ° A cC ,.,^ cd O, /c d =3, • U d O p, cd c'd 1�1 O 'd N bA . 'd " �di b o 00 bA cd .0 �bA a, Q ,ram, N Y .5 cd cn v ' ,_, p ~r O O O� •>, N ,, .d U a) 0 �>, rn M •i', S"•, ¢" 0 0_,• "d 3 0. N Nf, '� Y cd a.) cC 0 3 0 b 00 is = x aa) 0 Ems-, oA ° o bn.o E-, is ›" a' ,4 W .° U U U , ad U a) a) E cd N N a) a) 0 a) b o O N O a) O a) Can I file for homestead on more than one property? residence, state law requires that you notify the County Assessor's Office within thirty (30) days. If at any time the property is sold, or you move out and change your prim N ii 4,71 O U o YN, U N O N�., O 4 CI caCd N 5 52), �A �Ny o .>, $. cn cd cd N v. V1 id N o (d 1 N o¢. ° � cd Or b V) A. N o a; U 0 N O U N V) 4 b 3 o > o N PO o~ a) cn 0-1 .PN(D •5 VI O Y o a .4 O „+-_, o I_ o O Q O O+ d O O 'd Cd O U Ld wcn U .d In addition to your own homestead, any properties that you own that are occupied by qualifying relatives are eligible for the relative homestead classification and/or credit. 2009 Assessment Report 0 • • • • • • • • • • • i Total Taxable Parcel Count "As ofJanuary 2, 2009 there were 95,543 00 D 00 00 N. O' O 00 O O cD O O N O N (count does not include exempt, railroad, personal property, and z 0 O O N 00 00 O N N ....O O. N O 00 N M d- O N M r\ M -.0 M M .tea. Lel 00 '.0 M Lf'1 00 00 M M !Y• 00 p 00 M M p vl 04 t- N M M 00 M Q� O M P+• N p 00 N N O, M N t� 1 «7 �S�''' v O Panoramic view of Stillwater, Minnesota circa I870 8 O 00 00 ono 0 00 CV LN 00 00 00 S. 00 00 O 00 00 -.O 00 000 UMi 1\ CD O Q.) v' ) itl Cr, N Cr, 00 fV Cr, L O 00 00 00 00 00 00 cV 00 00 124) Ci 2009 Assessment Report 4 • • • • • • • • • • • 2009 Assessment Report The Appraisal Process How is market value determined? What is market value? by s. by i. ai -d „� v aa�.,•V,4.o .10 -0. al" �� cd a o a '� —0a) 0 6) cad 0 -a) yCU `d., o E .- 6) -o '' a a. 4.o D cn sv. at u .0 O n a) y w a) 4, Cl. .- a) s. 4.+ �, -ci- - w at�' S. V1 Cd ta, ,cri U5,,,5° .� cd U u Y V a) O D •• a' o d4.� 21, 5 U 04 0 LL E 'd•ta) a0 v HCL* d ea aJ 5 0 co 0 0 U caa) a) • s. 71 a 0 cd a) 0a) at N d• 0 Y PI Y 4,4 N a) 0 q s - a) O o a) Y N.�a)� u b. CV+ LI w a) O ca ^s_, aa) at o ° 0 o a 0 ... u ct cu Why may market values change from year to year? CU a) .k u •E ti (2. N R • 164 ti 1,4 104 44, 0) ti14) G i a) O ..V. 0 P • ..• O a 0 a) u v 7 VS -5 ... pp a) 4-1 E . .-W d cd 0 a o v a) cu at a) i - 4ti 0 a. 0 0 cn d ca �ocd a a-0 _a -0 0 "d - 1-1 45) y . 44-1 cd 0 0. 0 ; cd a) a) -O --V-1 -V o O .4 u .E v a C .a -d g 0 o G a) cd .0 0 - • O0 "v u V O 0 N N O +-, 0 di b ap .b 0 , pp C .. 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The Assessor's lm Oen VJ '—' p M If) M ell CV 0 0 Countywide #'s 00 DD D1 Median Ratio: r M ON C Weighted Mean Ratio: O b ON r O O 00 01 vi 0 U The following statistics show the residential properties broken down by dwelling type: edi Okr Q Cet p r r '— p Cr) \0 i P1 vi 4 v'i O, D1 0 O1 0 O 01 C N ›--4C\ C\ 0�1 d 0 z 00 1 F=, a) a) a, 4 g tke T ON1 \O 0 r o0 0 O m o0 V') kri 4 kr; O1 o 00 CS kr; O 00 Oel N N M ON1 O CS l 4 4 tri N CS N v CC O\ CT, O VD Ds, 00 © '.O r — el en 00 0\ 0 ON Townhome/Condo Median Ratio: 0 P4 CO U H 3 � 00 • • • • • • • • • • • • • • • • • 2009 Assessment Report • CO 04 CO y d fsi Q 0 Number of Sale Transactions (Good Sales) .n 00 CO C SO N N v w 00 00 co eo CD CD CD N CD ON N CDN O CD 8 CD 0 - O 0 O #Town home/Condo ■#Single Family O ,O Cr, — N. O M 'O O O oo O M O D` 00 O •D ✓1 O 00 00 00 M N 00 n C. 4 O :n oo a\ N c O ,O ~-i 4 N M �[J .ri 'O 'O 'D O N. 'C N .ri C7 O 'O M O� N. o0 ^ 'D O o0 Vl O ca Pi * N .--- M 1� ' 4 N f\ M ,0 .fl cA N -.O a\ oo (V ---- .,-1 ./l .--- N a\ O\ sO 00 .f', a\ t\ N. 1\ V'1 ‘O •.O ^ O M 00 1\ O M .11 1\ ./l O ./"1 .O o0 .fl NO U.") f\ ,0 ./l .11 .P) 00 O\ M N O = M M M M 4. 4 M M en en: re.; en en en en en en M M M M M M M M M O\ .r; 4 •- O\ Q\ O' O\ O\ a\ ON ON ON ON O\ O\ ON O' O\ O\ ON as ON ON ON rn ON O\ O\ O, T ON O\ Cr, clJ co, 1) Cn O 1-1 Cr) 00 .rl .O um ON Mi O cD OM n cr.CVO M „ N oo M N N �-i oo n M ON O a 'd 000 C7 p . _ .d 0 w i-. O w W 0 e`d. .°". ca O ca as as CJ Q !� w (7 C7 Z Z ,1 Lake St Croix Beach 41 p 'a: a C chi) — x o h C..)N a cl r, •w o 0 o. 00 .b n 0 b a s v n .-':0'' �. a a _- .x cd cd cd 0.) CI cd ❑ .`dl 14 1 i Z 0 0 0v) CZ) cn Crcn White Bear Lake 00 a' County Totals 2009 Assessment Report 1.6 2008 Residential High/Low & Average Sale Price Summary Hi¢h Sale 0000000000 0 o 0 0 .D o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 N 0 0 0 ey 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 'C 0 0 N o in 0 O 0 0 0 0 .--, 0- in 0 0 0 0 N 0 0 0- 0 0 in 0 'l 0 0 0 0' N 0 en o0 ,n 0 0 0 N ,n 0' 0o O in 0 0' 'd- in 0 in M 0' in in (NI ' O' .--i M .--i ,--i 'D M 0\ 0 in 0 N in N ,- ON •1 `i' 00 0 00 00 .n N 0 N 0\ O\ '0 \O 'D in 'O 1- \D N rM 0Y I. N in `1- en in N o0 N N —N.--I 0\ 6-1 EA EA ER EA NEA �R �9 �9 �9 EA 669 69 66R 69 669 EA 66R EA 9 469 69 69 69 69 6R NN -co) 69 as49 a.)' O N O 00 O O O u1 O oo O I. in N. rn 0T .--1 0 0 in ' en 0\ N. O N 0' N \O N 0o .- 4 ,- t- N' i in N' 0 N O en en 10 \ \0 00 0 0 N 00 0\ N in 0 0' I. EnN \O M rn en 0 00 N N 1-0-00 M M .--, 0\ M ..O 0 in 0' in ,-e co 0 M 0 •--, N O K O M 0\ d\ ,--i 0 .-.1. Ln ,-I.' O I. M N In ,-, .--, .O ,:r N .D oo 0\ Lei.-i el oo 1- .--I \O N 0 • 1 in .-I 'O in rn a\ in N 00 1 oo M cn N 0\ N 0\ in N N N 00 V' e ,n M N "r N '0 in N •-I N 0\ M M to .--I N N M N •--4 en N- I. N ,-4 N EA EA EA 69 6R �9 bEA EA 6R 6A 69 6R 6R 6R 69 EA EA EA ER EA EA 6R 6R EA EA EA ER EA EA EA ER ,4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 00 0 0 0 0 0 0 I. 0 0 0 0 in 0 ey 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 0 \0 0 0 0 0 N O (n 0 0 0 0 0 0 N \O 0 0 0' 0 0\ 00 0 S. O D o 0 00 N 0 0 0 0 •--' 00 O 0000 •K� N •^-4 0000 N 0\ M 7 ��n NI O N N 0\ .-1 a\ p N"- in.0 O C''C N ^- 0 O N M N d N N •--1 .-I .--I .-E N 649 r-I N_ 499 49 N N •--1 •--4 •--1 N N N .--1 .--1 1449 6R 69 4 6R EA 6R EA 69 69 69 69 6R ER EA -ER EA 69 6R 6R 49 69 69 EA 6R EA 6R ✓ 0 21 O U V N V ‘.0 .M� d- d\ N \0 M N N re)M N N 00 • I� - ' -, NM 0▪ ' in 1Y •--, 0 .--1 0 .--1 .-, 0 0\ 0 .-- .-I 0 0 .--1 M 0 N 0 0 0 0 71- N N N O 0\ 0 0 0 0 O O O 0 0\ 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0\ O .--7 .-7 .--7 —7 .--7 .-7 .--7 .--7 .7 .--7 .--7 0 .--7 `0 \0 0\ N O in 'O 0 N N in N 00 O O 0' 00 ‘.D 0 \O M N. M O 00 00 co •--4 ,n N1 N oo .-+ I. O N in I. .--i 'C 'D M : I. 00 0\ N \0 in - D\ 'C 0 'D 0 N •O N i!1 O D ri I< ifl ri 1 ri ad, O oo �fl d' N •-- in I. \0 N N M I� if1 •D 'D I. 'D O M 00 N in M M M in d' M M M 0\ 0\ 0\ 0' 0\ 0' a\ 0\ C' ON V dioft - _4U daaaacaVAAwc70 �n N N 'O a\ 00 N -4 u1 in N 0\ T \D 00 in ON N. N 00 u'i 'D in N. 'C to in u1 00 0\ r1 N 0 M men M en M M in M M M M in M in to M in 0\- 0\ a\ a\ 0\ 0\ 0\ 0\ a\ 0\ 0' 0\ 0\ d\ 0\ ON 0\ 0\ 0\ 0\ 0\ Lakeland Shores G ▪ >' Lei `O hh�V.1 ' 4•+ 0 • '" W O ix-i U H 41 Lr O el 0 a � ee edPc1 4tu �i Ts Ts cnc ZOOa,v��n 33 • • • • • • • • • • • • • • • • • • • • 2009 Assessment Report 00 0 N 00 O N 00 N 00 0 ry 0 CD Cr New Starts O O O O O O O N 0 L O tr ‘.D O O O 0 O 0 0 ti O O O O 0 O O 0 O N O N 0 O O O 0 0 0 O O O 0 0 M z 00 0 0 N 0 O N 0D 0 N ci 0 0 N 0 N 0 0 N N O 0 1-1 0 0 N New Home Starts New Home Starts New Starts New Starts IN. er 000 N en Cs CIN N .--� O O 00 O 00 N UA N O O er N �O 0 O 0 O O O O O 0 O O O 0 O O O O O 0 — O O O O O O 0 O O O N 0 O O O N 0 O en O O O O 0 0 O O O O 0 O N 0 O 0 0 -+ O .-y O O •.O O 0 0 O N 0 O O O 0 0 en 1-1 CD 0 0 CIr+ O O O 0 0 N 0 0 0 Co *0 7 0 n en 0 0 0 oo m N .� .--� 0 O O JO LV 0 P O N N 0 �+l O O 't .a o cu .b o s, a j3 0A 0 C.)5 0 W ft t4 • , 0 O 2 c� caasrAa) .) V.,�, UCaa1w0C7xxa Lake St Croix Beach Lakeland Shores ,ma�yy • V.)a ,-4 v � x • )a 1 x v ip �`.v s O O. s. ra +cap_l t Cd ZOOp..v)vicvc# 6.1 .ra 0 a a 00 CD Q U) 00 'Lr et N U • • • • • • • • • • • • • • • • • • • • • • a) 0 QJ h VI cn d bA izi ,-0 L.i bA y G N•.•i •.r O .--i 1-1 VI N 0 0 U - .." at 0 0 ap E • b m Ccr b u, cct 0 c bA H a d r 0 0 U 0 v' ;" H a VS O acn O 6; � ° a c/a 0 -d e a CD a .-. a 0 p 4 V" O bA a V $(. 0 U y ca O yin V 0 0 a o - co 0 0 cn c"ci CI i c IC4a, — bn cct 0 a.) CD v 3-4 bA = 4 bA -0 • �.. bA 0 0 v) 0 ai •r-+ a, a a CA -O 0 O I 0 vs • ~ a a O n O, N L= O O� cn CU -0 a73 CD 4-4 U a~ aj a U 0 a 0 � ° aU C - CO a cnsi IA ski = as.. U �, o •- V) CI)v `� 0 . cd � 4 it 1.= }' C� N , assessment At what point in the assessment cycle does the appeals process begin? a) a) a) 0 0 a a N bA 5-4 -45 -O • a. cn U 0 3-4 a cs 1--4 0 I • ri 0 cn O CU CU -454 O 0 v1-4 "0 U 0 • 3-4 0 17.1 a) 0 information because a missed dea "The appeals process begins meeting can cause an appeal to be dismissed. in April and extends through What steps should property owners take to appeal their assessments? 0 0 cn •� a, a) -0 O 0 .0 a) 0 -5 a� -0 cn a U g 0 a V 0 js a1-4 at 4-, - a� `, 0-1 o b o cn 0 Y• O 0 d) H H the one-step appeal process. e • • • • • • • 2009 Assessment Report O N 0 • Cl u x C- O a at cu on cct 11.4 0 1) u 0 0 0 U Cl E-� cd 0 0 .� V Cl Cl -s 'd cu PC1 • .`�. 0 small claims or re aW• O cd 0 a s-, ' CI { + U c`�d CU a O , C� sue. Cl cd ,� .-0 'd Cl.75, Cl -4 Cl . C.. PC. cs PC) , 0 �bA Cl OU �C. " bA a y �,. 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Condominiums "Includes twin homes ^ MINNEAPOLIS AREA Association of REALTORS" Lender-Mediated Traditional Total Share of Total Inventory That Is Lender-Mediated 1-2008 1-2009 Change 1.2008 1.2009 Change, 1-2008 1-2009 Change 1-2008 - 6,128 8,077 + 31.8% 23,107 17,146 - 25.8% 29,235 25,223 .13.7% 21.0% 4,924 6,147 + 24,8% 15,372 11,477 -25,3% 20,296 17,624 - 13,2% 24,3% 956 1,533 + 60.4% 4,919 3,516 - 28,5% 5,875 5,049 -14,1% 16,3% 248 397 + 60.1% 2,816 2,153 -23,5% 3,064 2,550 - 16,8% 8,1% Share of Inventory That Is Lender-Mediated 32.0% 34.9% .1-2008 .1-2009 1-2009 32.0% 34,9% 30.4% 15,6% THE . . Skinriy 30.4% All Properties Single-Family Detached Price Range Under $120,000 $120,001 to $150,000 $150,001 to $190,000 $190,001 to $250,000 $250,001 to $350,000 $350,001 to $500,000 $500,001 to $1,000,001 $1 ,000,901 ~.rI.<!ab9~~ All Prices Townhomes. Condominiums "<< =-:"" '---,.It,,,,,,.,,,,- ~ 4,_.....,_,-~ ,'"''"'t:e- --~"",.-.... i Lender-Mediated Traditional Total .::'""'~~~ Share of Total Inventory ,That Is Lender-Mediated -~.~,.;,;-~....::;;.:;. -'... ~ 1-2008 1.2009 Change 1-2008 1-2009 Change 1.2008 1-2009 Change i 1-2008 -----.- ... - -,- -,-- .i.-._ --.'-- 1,624 2,793 + 72,0% 1,400 1,116 - 20.3% 3,024 3,909 + 29,3% 53,7% 1,055 1,638 + 55,3% 1,829 1,493 - 18.4% 2,884 3,131 +8,6% 36,6% 1,318 1 ,455 + 10,4% 3,885 2,827 - 27,2% 5,203 4,282 - 17,7% 25,3% 1,041 1,047 +0,6%' 5,334 3,476 - 34,8% 6,375 4,523 -29.1% 16.3% 592 584 - 1.4% 4,696 3,220 - 31.4% 5,288 3,804 - 28,1 % 11,2% 311 346 + 11.3% 2,997 2,384 - 20,5% 3,308 2,730 - 17,5% 9.4% 173 191 + 10.4% 2,323 1,964 - 15,5% 2,496 2,155 - 13,7% 6,9% 14 23 + 64,3% 643 666 +3.6% 657 689 +4,9% 2,1% - 6,128 8,077 + 31.8% 23,107 17,146 . 25.8% 29,235 25,223 - 13.7% 21.0% Share of Inventory That Is Lender-Mediated 71,5% 52,3% Under $120,000 $120,001 to $150,000 81-2008 . 1-2009 34,0% $150,001 to $190,000 15.4% 127"1. --iLliIL;iiI $190,001 to $250,001 to $350,001 to $500,001 to $250,000 $350,000 $500,000 $1,000,001 2.1'103,3% - $1,000,001 and above @ 2009 Minneapolis Area Association of REAL TORS@, 1-2009 71,5% 52,3% 34,0% 23.1% 15.4% 12.7% 8,9% 3,3% 32.0% THE, ' Skinriy -,.........".i.r~..".... , Tl1ere~s ~ direif relationship. '~.''''~",,,,,",,,~_~'_l.; ~1 'betwae.p pr!ci! rangean~ ,iJ!!,de.r~'!letilcltll.~aGtiYitY:The ~\ "T.a.re;~f!~,'!f~~~.:m~.~~llt.~ ;~.. ~~~~men!:,w..; ~ore,eC?mm~~l foreel I short sales I\! "' "~b'e--::.c." : ~ '.'!>,'. FORECLOSURES AND SHORT SALES IN THE TWIN CITIES HOUSINC MARKET Q4 2008 UPDATE Median Prices Lender-Mediated Q4 2006 Q4 2007 Q4 2008 1-Yr Change Q4 2006 All Properties Single-Family Detached Townhomes* Condominiums ----------- *Includes twinhomes Traditional Q4 2007 Q4 2008 1-Yr Change .. ~ ^ M INN EAPOLIS AREA Association of REAL TO R5* Total Q4 2006 Q4 2007 Q4 2008 1-Yr Change $168,500 $162,000 $131,000 -19.1% $230,810 $227,000 $221,000 - 2.6% $227,400 $216,600 $176,000 -18.7% $174,000 $170,000 $138,900 - 18,3% $250,000 $245,000 $236,400 - 3,5% $245,000 $230,000 $189,700 _ 17,5% $156,000 $145,000 $122,950 - 15,2% $190,000 $186,830 $175,000 - 6,3% $188,900 $178,500 $150,000 -16,0% ,_~!~_~,450J_~11,500 ~2~:.:;50._-12:~ ~,~~?~~!~?.:.?O~ !~81.:~50__ :~7% _.~~69,700 $185,000 $152,750 -17.4% Q4 Median Sales Prices $227,400 $216,500 $168,500 $162,000 Total Lender-Mediated One-Year Change In Median Price by Property Type T -3.5% ~_ -18.3% @ 2009 Minneapolis Area Association of REAL TORS@, 04-2006 .04-2007 .04-2008 $230,810 $227000 , $221,000 Traditional Traditional Condominiums Traditional Townhomes lender-Mediated Townhomes lender-Mediated Condominiums lender-Mediated Single-Family THE, . Skinriy THE. . SkinnY . FORECLOSURES AND SHORT SALES IN THE TWIN CITIES HOUSINC MARKET Q4 2008 UPDATE ^ MINNEAPOLIS AREA Association of REALTORS" New Listings and Closed Sales Share of Market Lender-Mediated Traditional Total Activity That Is '" Lender-MedIated Q4 Q4 Q4 2-Yr Q4 Q4 Q4 2-Yr Q4 Q4 Q4 2-Yr Q4 Q4 Q4 2006 2007 2008 Change 2006 2007 2008 Change 2006 2007 2008 Change 2006 2007 2008 New Listings 1,602 4,202 7,078 + 341.8% 16,584 14,397 9,703 -41.6% 18,186 18,599 16,781 -7.7% 8.8% 22.6% 42.2% Closed Sales 513 1,367 3,904 + 661.0% 9,268 6,549 4,579 -60,6% 9,781 7,916 8,483 -13.3% 5,2% 17.3% 46.0% Share of Market Activity That Is Lender-Mediated . New Listings . Closed Sales 46.0% 04 2006 04 2007 04 2008 New Listings 35,000 I 30,000 1 25,000 I -Traditional 20,000 15,000 10,000 ' i 5,000 I o 1-. 01- 2005 . 02- 2005 III . . . . . . . . ._--, . +..,-"- --r- -- --.. ,- .... 03- 04- 01- 02- 03- 04- 01- 02- 03- 04- 01- 02- 03- 04- 2005 2005 2006 2006 2006 2006 2007 2007 2007 2007 2008 2008 2008 2008 Closed Sales 20,000 r 15,000 I 10,000 'I 5,000 I ot -Traditional -Lender-Mediated 01- 02- 03- 04- 01- 02- 03- 04- 01- 02- 03- 04- 01- 02- 03- 04- 2005 2005 2005 2005 2006 2006 2006 2006 2007 2007 2007 2007 2008 2008 2008 2008 @ 2009 Minneapolis Area Association of REAL TORS@, THE " Skinriy .. 'I'HE. ' Skinny , Minnesota Foreclosure Rates (2008)^ ... by Total 2007 Households The actual~ber of foreclosures is indicated below each county name. Figure 4 Klttaon o c: Foreclosure Rates D 0% - 0.25% (n = 6) I,: J 0.26% - 0.50% (n = 28) _ 0.51% - 0.75% (n = 14) _ 0.76% - 1% (n = 14) _ 1.01 % - 1.50% (n = 14) _ 1.51 % - 2% (n = 5) _ >2% (n = 6) 25 50 I 100 Miles I Rock 13 Houston 16 +. s Foreclosures in Minnesota (February 2009 Supplement) Funded by: Greater MN Housing Fund, MN Housing, Family Housing Fund, & MN Home Ownership Center ^ Foreclosure Rare = the number of foreclosed mortgages as a percent of total households Data Source: County Sheriff's Sales (data collected by HousingLink & CURA) MN State Demographic Center (2007 household estimates) Housi ngLink () .) , FORECLOSURES AND SHORT SALES IN THE TWIN CITIES HOUSING MARKET Q4 2008 UPDATE c~ MINNEAPOLIS AREA Associ'llon of REALTORS' Appendix B: Municipality Breakdown January 2009 Inventory of Homes for Sale All 2008 Home Sales City , Lender- Total M d' d Share elate , Afton 28 4 14.3% 19 3 15.8% Albertville 85 32 37.6% 115 57 49.6% Albion Twp 4 0 0.0% 6 0 0.0% Andover 235 74 31.5% 339 138 40.7% Annandale 55 9 16.4% 64 20 31.3% Anoka 110 54 49.1% 150 67 44.7% Apple Valley 361 119 33.0% 658 194 29.5% 'Arden Hills 22 5 22.7% 65 7 10.8% Baldwin Twp 35 18 51.4% 37 21 56.8% Bayport 22 2 9.1% 24 6 25.0% Bay town Twp 10 3 30.0% 8 2 25.0% Becker 73 25 34.2% 82 40 48.8% Becker Twp 23 8 34.8% 20 10 50.0% Belle Plaine 94 30 31.9% 103 41 39.8% Bethel 7 5 71.4% 13 6 46.2% Big lake 147 90 61.2% 294 162 55.1% Big lake Twp 35 24 68.6% 29 15 51.7% Birchwood Village 5 0 0.0% 6 1 16.7% Blaine 459 166 36.2% 762 246 32.3% Bloomington 430 104 24.2% 863 207 24.0% Blue Hill Twp 7 5 71.4% 16 10 62.5% Brooklyn Center 325 226 69.5% 367 243 66.2% Brooklyn Park 773 425 55.0% 998 529 53.0% Buffalo 156 61 39.1% 255 129 50.6% : Burns Twp 20 6 30.0% 21 11 52.4% Burnsville 391 144 36.8% 616 224 36.4% Cannon Falls 57 6 10.5% 56 16 28.6% Carver 30 2 6.7% 57 13 22.8% Cedar lake Twp 36 6 16.7% 23 2 8.7% Center City 16 5 31.3% 11 2 18.2% Centerville 29 8 27.6% 57 24 42.1% Champlin 144 60 41.7% 256 87 34.0% Chanhassen 198 29 14.6% 316 46 14.6% Chaska 173 47 27.2% 302 78 25.8% Chatham Twp 2 1 50.0% 4 2 50.0% Chisago City 56 18 32.1% 49 18 36.7% Chisago lake Twp 26 7 26.9% 17 9 52.9% Circle Pines 44 15 34.1% 58 20 34.5% Clear lake 41 8 19.5% 36 6 16.7% Clearwater 44 15 34.1% 25 6 24.0% Cokato 38 7 18.4% 48 13 27.1% Cologne 23 1 4.3% 24 4 16.7% Columbia Heights 175 83 47.4% 285 131 46.0% Columbus 19 5 26.3% 24 7 29.2% Coon Rapids 429 212 49.4% 673 316 47.0% Corcoran 26 5 19.2% 24 4 16.7% Corinna Twp 17 1 5.9% 10 4 40.0% COllage Grove 209 81 38.8% 451 161 35.7% Credit River 1 1 100.0% 4 0 0.0% Credit River Twp 39 10 25.6% 20 7 35.0% Crystal 122 57 46.7% 304 122 40.1% Dayton 22 6 27.3% 30 10 33.3% Deephaven 30 6 20.0% 46 2 4.3% Delano 80 14 17.5% 82 15 18.3% FORECLOSURES AN D SHORT SALES IN THE TWIN CITIES HOUSING MARKET Q42008 UPDATE Appendix B: Municipality Breakdown City Dellwood Denmark Twp Dundas Eagan East Bethel Eden Prairie Edina Elk River Elko New Market Excelsior Falcon Heights Faribault Farmington Fish lake Twp Forest lake Franconia Twp Fridley Golden Valley Goodhue Grant Greenfield Greenwood Ham Lake Hampton Hanover Harris Hassan Twp Hastings Haven Twp Hopkins Howard Lake Hugo Independence Inver Grove Heights Jordan Kenyon Lake Elmo Lake 5t Croix Beach Lakeland Lakeville lauderdale lexington Lilydale Lindstrom Lino lakes Linwood Twp Little Canada Livonia Twp long lake lonsdale lorello Mahtomedi Maple Grove Maple lake ( , ^ MINNEAPOLIS AREA Association of REALTORS' If' All 2008 Home Sales . . 16 1 6.3% 13 2 15.4% 16 2 12.5% 4 1 25.0% 27 3 11.1% 40 4 10.0% 382 102 26.7% 680 204 30.0% 111 55 49.5% 114 62 54.4% 419 89 21.2% 811 132 16.3% 422 19 4.5% 652 53 8.1% 234 93 39.7% 337 162 48.1% 51 14 27.5% 107 43 40.2% 18 2 11.1% 35 3 8.6% 15 3 20.0% 38 2 5.3% 192 48 25.0% 240 64 26.1% 252 95 37.7% 399 147 36.8% 23 15 65.2% 6 3 50.0% 178 52 29.2% 226 77 34.1% 17 4 23.5% 10 5 50.0% 135 50 37.0% 275 96 34.9% 143 29 20.3% 217 29 13.4% 12 0 0.0% 5 3 60.0% 25 4 16.0% 17 6 35.3% 39 13 33.3% 37 20 54.1% 12 5 41.1% 12 3 25.0% 145 50 34.5% 114 51 44.1% 4 0 0.0% 10 2 20.0% 28 5 17.9% 40 16 40.0% 21 14 66.7% 18 8 44.4% 16 4 25.0% 7 3 42.9% 196 55 28.1% 264 92 34.8% 6 1 16.7% 4 0 0.0% 98 33 33.7% 141 48 32.1% 28 10 35.7% 23 10 43.5% 141 47 33.3% 190 54 28.4% 27 8 29.6% 18 11 61.1% 187 65 34.8% 286 81 28.3% 62 22 35.5% 89 35 39.3% 24 6 25.0% 32 7 21.9% 50 11 22.0% 59 13 22.0% 7 3 42.9% 22 10 45.5% 15 7 46.7% 13 5 38.5% 413 90 21.8% 691 175 25.3% 3 1 33.3% 17 2 11.8% 8 3 37.5% 19 7 36.8% 18 3 16.7% 6 0 0.0% 78 22 28.2% 69 31 44.9% 125 34 27.2% 154 37 24.0% 37 11 29.7% 39 18 46.2% 50 13 26.0% 68 9 13.2% 21 9 42.9% 23 11 47.8% 11 5 45.5% 18 2 11.1% 72 38 52.8% 86 24 27.9% 3 0 0.0% 9 2 22.2% 40 5 12.5% 80 12 15.0% 489 106 21.7% 949 179 18.9% 36 18 50.0% 28 11 39.3% ~ J FORECLOSURES AND SHORT SALES IN THE TWIN CITIES HOUSING MARKET Q4 2008 UPDATE Appendix B: Municipality Breakdown January 2009 Inventory of Homes for Sale City Lender- Total M d' d Share elate 'Maple Plain 14 4 28.6% Maplewood 240 75 31.3% Marine On St Croix 23 2 8.7% May Twp 16 2 12.5% Mayer 41 9 22.0% Medina 62 8 12.9% Mendota Heights 69 14 20.3% Minneapolis 2.481 877 35.3% Minnetonka 365 63 17.3% Minnetrista 106 6 5.7% Monticello 123 59 48.0% Monticello Twp 7 3 42.9% : Montrose 52 24 46.2% Morristown 8 3 37.5% Mound 140 44 31.4% Mounds View 42 19 45.2% Nerstrand 7 1 14.3% Nessel Twp 22 10 45.5% New Brighton 88 25 28.4% New Hope 102 36 35.3% New Market Twp 11 3 27.3% New Prague 113 44 38.9% New Scandia Twp 7 0 0.0% Newport 26 9 34.6% North Branch 101 40 39.6% North Oaks 46 8 17.4% North St Paul 69 32 46.4% Northfield 199 32 16.1% Norwood Young America 37 13 35.1% Oak Grove 92 32 34.8% Oak Park Heights 31 8 25.8% Oakdale 184 68 37.0% ,Orono 142 15 10.6% Orrock Twp 17 2 11.8% Osseo 31 6 19.4% Otsego 196 84 42.9% Pine Island 22 3 13.6% Plymouth 400 68 17.0% Princeton 139 61 43.9% Prior lake 300 73 24.3% Ramsey 215 94 43.7% Randolph 5 1 20.0% Red Wing 169 26 15.4% Richfield 217 92 42.4% Robbinsdale 129 37 28.7% Rockford 33 3 9.1% Rockford Twp 10 6 60.0% Rogers 100 39 39.0% Rosemount 193 57 29.5% Roseville 124 18 14.5% Rush City 54 21 38.9% Savage 250 87 34.8% Scandia 32 7 21.9% Shafer 15 8 53.3% ^ MINNEAPOLIS AREA Associ'lion of REALTORS. All 2008 Home Sales . . 9 3 33.3% 370 109 29.5% 14 3 21.4% 10 1 10.0% 36 8 22.2% 50 3 6.0% 105 13 12.4% 5.273 1.868 35.4% 529 77 14.6% 95 19 20.0% 201 85 42.3% 7 3 42.9% 66 28 42.4% 16 2 12.5% 104 35 33.7% 91 33 36.3% 4 1 25.0% 10 5 50.0% 167 27 16.2% 183 61 33.3% 12 3 25.0% 192 95 49.5% 5 1 20.0% 39 18 46,2% 144 71 49.3% 42 6 14.3% 107 45 42.1% 182 35 19.2.% 41 11 26.8% 83 48 57.8% 41 16 39.0% 277 96 34.7% 94 19 20.2% 22 9 40.9% 23 10 43.5% 342 140 40.9% 32 1 3.1% 792 96 12.1% 179 93 52.0% 320 102 31.9% 339 131 38.6% 7 3 42.9% 187 50 26.7% 409 101 24.7% 198 75 37.9% 40 13 32.5% 12 4 33.3% 131 40 30.5% 349 84 24.1% 278 34 12.2% 52 16 30.8% 350 81 23.1% 15 4 26;7% 23 14 60.9% .. , FORECLOSURES AN D SHORT SALES IN THE TWIN CITIES HOUSING MARKET Q42008 UPDATE ^ MINNEAPOLIS AREA Auocl.t1on of REALTORS' Appendix B: Municipality Breakdown January 2009 Inventory of Homes for Sale All 2008 Home Sales Lender- Total M d' d Share e late Shakopee 365 159 43.6% 534 206 38.6% Shoreview 152 32 21.1% 252 44 17.5% Shorewood 77 11 14.3% 80 20 25.0% Silver Creek Twp 11 3 21.3% 7 3 42.9% South Haven 24 3 12.5% 27 10 37.0% South St Paul 154 79 51.3% 238 88 37.0% Southside Twp 16 2 12.5% 5 1 20.0% Spring lake Park 38 20 52.6% 69 27 39.1% Spring lake Twp 13 1 7.7% 11 4 36.4% Spring Park 12 2 16.7% 19 14 73.7% SI Anthony 49 9 18.4% 107 9 8.4% St Bonifacius 14 3 21.4% 32 8 25.0% St Cloud 466 78 16.7% 503 110 21.9% St Francis 95 39 41.1% 102 60 58.8% St louis Park 303 53 17.5% 604 84 13.9% SI Michael 145 65 44.8% 218 80 36.7% St Paul 1.810 811 44.8% 3.055 1.273 41.7% SI Paul Park 56 28 50.0% 78 43 55.1% Stacy 22 11 50.0% 35 12 34.3% Stillwater 258 39 15.1% 271 51 18.8% Stillwater Twp 14 1 7.1% 4 1 25.0% Sunfish Lake 8 0 0.0% 4 0 0.0% Sunrise Twp 8 4 50.0% 3 1 ' 33.3% Tayfors Falls 15 3 20.0% 21 8 38.1%- Tonka Bay 23 4 17.4% 14 2 14.3% Vadnais Heights 88 24 27.3% 116 26 22.4% Victoria 62 7 11.3% 103 11 10.7% Waconia 113 15 13.3% 170 29 17.1% Wanamingo 12 3 25.0% 13 3 23.1% Watertown 41 17 41.5% 55 21 38.2% Waverly 33 13 39.4% 30 12 40.0% Wayzata 67 4 6.0% 49 8 16.3% Webster 42 6 14.3% 34 4 11.8% Welch 2 1 50.0% 3 1 33.3% West lakeland 6 1 16.7% 7 4 57.1% West lakeland Twp 19 2 10.5% 26 5 19.2% West St Paul 113 54 47.8% 219 87 39.7% White Bear lake 149 53 35.6% 259 55 21.2% White Bear Twp 80 18 22.5% 75 19 25.3% Willernie 15 3 20.0"10 5 2 40.0% Woodbury 492 115 23.4% 937 211 22.5% Wyoming 32 16 50.0% 51 17 33.3% Wyoming Twp 25 4 16.0% 24 10 41.7% Zimmerman 121 54 44.6% 194 109 56.2% Zumbrota 33 1 3.0% 31 0 0.0% City O~ gUQQwotell, uUhlnegoto cP llocQomoUon WHEREAS, THE STILL WATER GIRLS HOCKEY TEAM, are the 2009 Stillwater Girls High School Hockey Class AA State Champions!; and WHEREAS, the team won the Section 4AA Champion; and WHEREAS, the team record is 27-4; and WHEREAS, the team has a combined record of Junior Varsity & Varsity of 49-6-1; and . WHEREAS, the team averaged over 5 goals a game for a 31 game season; and WHEREAS, the team gave up only 1.5 goals a game; and WHEREAS, the team's goal tender - Marah Sobczak had a .936 save percentage; and WHEREAS, the team had a conference record of 14-2; and WHEREAS, the team had a playoff record of 6-0; and NOW, THEREFORE, I, KEN HARYCKI, by virtue of the authority vested in me as Mayor of the City of Stillwater, do hereby proclaim APRIL 7, 2009 as STILLWATER GIRLS HIGH SCHOOL HOCKEY TEAM DAY in Stillwater, Minnesota, and further encourage their fellow citizens throughout the St. Croix Valley to congratulate them on their achievements. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City to be affixed this 7th day of April, 2009. vUayoll City of Stillwater Outline Topics , Pay 2009 Taxes Pay 2010 Valuations (Preliminary) . Lender-Mediated Foreclosure Impact Pay 2009 Taxes (Tax Statements) IL Countywide Median Value Change - 1 % reduction; median tax change 1% Increase ,. Residential- 1% value reduction; .4% median tax increase '* Tax Change by parcel countywide - 45.6% net decrease in taxes; 54.4% net Increase " Tax Change by parcel Stillwater - 60% net decrease in taxes; 40% net increase ,. City of Stillwater Median $ Change in Total Tax - $15 decrease (-0.6%) Pay 2010 Valuations (Value Notices) Countywide Information: 1,756 Good Sales in study period (Oct 07-Sept 08); · (2,650 Good sales in 2007) Going-in ratio of 100.4% (half sales above that, half below) General market trends declining values and fewer sales Charts of Countywide Information · Estimated Market Value (Countywide EMV of Taxable Property) · Mean Residential Value (Residential) · New Construction Values (A Y04-09) Stillwater Information: 181 Good Sales in Sales Study Period for Setting Jan 2,2009 Values · (266 Good Sales in 2007) Going-in ratio of 98.4% (half sales above that, half below) Low Sale $100,000, Mean Sale $296,195, High Sale $750,000 Measure again after our adjustments: Ratio 93.56% (County goal of 93.5-94%) ". Charts of Stillwater Information · EMV Pay 2005-2010 · TMV Pay 2005-2010 · Growth in EMV Residential Property: Comparison to County #'s · Change in EMV by Class A Y 09 · Composition of Tax Base A Y09 · City of Stillwater New Construction · Tax Capacity History · Value Notice Count by parcel by city Lender Mediated Sales/Traditional Market: 'I Mpls Realtors Information ,. Very different markets (foreclosure/lender mediated) . About 1/3 of all sales are lender mediated (different by city) Key Point: County must use only traditional sales County adjustments similar to Traditional Market Sale Information LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2009-56 1ST Line/Leewes Ventures LLC 3D Specialties, Inc. AI's Coffee Company APWA Aramark Uniform Services AT&T Ballis John T. Boa rd of Water Commissioner Buberl, Hailey Business Radio Licensing Carquest Auto Parts Carte Graph Systems, Inc. CATCO Parts and Service COW Government, Inc. Chemsearch City Engineers Assoc. of MN Clark, Luann Coca-Cola Bottling Company Comcast Cornerstone Copy Center Creative Product Sourcing, Inc. - DARE Cub Foods Delta Dental Plan of Minnesota Denny Hecker Auto Connection Denucci, Cody Emergency Automotive Technologies, Inc. Fastenal Company Fire Marshall Assoc. MN Fred's Tire Company Gannaway, John GCR Minneapolis Truck Tire Ctr Grainger Grand Prix Vending Greeder Mondor Electric LLC GSSC Hartland Fuel Products, LLC Heritage Printing, Inc. Holiday Credit Office Internal Revenue Service Cente Kath Companies Krongard, Leslie l.T.G.Power LarsonAllen LLP League of MN Human Rights Commissions Concession Supplies Uchannel Adapters and steel wedges Concession Supplies Membership Mats, Mops & Towels Telephone 651-430-2601 2 Background Checks, Hamond, Bjorkman March 2009 WAC Charges Tobacco Compliance Checks FCC license fee Equipment Repair Supplies Carte lite Site 9 pack MA Fittings Software Opti Kill and Maxi Blaster Membership Cleaning At City Hall & Public Works Concession Supplies Cable 8772 10 565 0003334 RRR Journals. Pledge Cards Dare Supplies Concession Supplies Dental Cobra Vehicle Maintenance Reimburse Work Boots Replacement Strobe Tube Sign Shop Misc Supplies 2009 Membership Tom Ballis Tire Repair Parking Commission Presentation Repair Tractor Tire Gear Puller Concession Supplies Move Control panel and change GFCI recep Fix Alarm System Fuel Business Cards 0 Brady & B Karnuth Fuel Arbitrage Rebate 2004 B Bond Issue Gear Oil and Marine Oil Maintenance Compressors at lily Lake Chain Stihl,Bar Progress Billing 2008 Audit Dues 2009 32.90 253.28 384.95 171.25 1,186.14 196.23 900.00 10,197.00 27.00 295.00 203.34 7,148.00 198.52 221.54 2,828.52 60.00 1,057.50 796.80 64.18 334.41 268.85 14.78 313.80 21.49 46.95 57.32 336.04 35.00 44.99 52.66 223.06 252.09 99.40 1,501.00 268.32 4,035.33 189.83 49.57 1,997.73 336.40 140.00 128.11 9,780.00 78.75 EXHIBIT II A" TO RESOLUTION #2009-56 Lehmicke Construction Inc Linner Electric Co. Loffler Companies, Inc. Mac Queen Equipment Inc. Magnuson Law Firm David Magnuson dba Maritronics, Ltd. Menards Metropolitan Council Metropolitan Council Environmental Service Miller Excavating, Inc. MN Dept of Labor and Industry MN State Patrol Mondor LTEE/LTD Moody's Investors Service MTI Distributing Needels Supply, Inc. Newman Signs Office Depot Olson Courtney L. Pioneer Rim and Wheel Co. PMI Computer Supplies Post Board Professional Wireless Communications Reed Business Information Rick's 36 Automotive Service Riedell Shoes, Inc. Schell Scott Sentry Systems, Inc. St. Croix Boat & Packet Co. St. Joseph Equipment Stillwater Lions Club Streicher's Sun Newspapers Trans Union LLC Unique Paving Materials, Inc. United Refrigeration, Inc. US Bank USAble Life Verizon Wal Mart Community Watson Company, Inc. The Zee Medical Service Bobcat Snow Removal Replace Broken Compressor Starter Computer Support 2008 Crosswind Sweeper Professional Service Repair Goal Lights for North/South Rinks Cotton Mop Heads March Sac Report May 2009 Wastewater 2008 Street Improvement 1st Qtr 2009 State Surcharge 2009 Vehicles Inspected Decals Skate Covers for Resale GO Capital Outlay Bonds 2009 B Tire Cleaning Chemicals Sign Supplies Copy Paper Tobacco Compliance Checks Grease Cap Computer Supplies Application for License Renewal Maintenance Contract Myrtle St Ravine Legal Ad Repair coolant on 6118 Skates for Resale Reimburse of Memory Stick Parks Camera Monitoring Services Management Services Month of March Equipment Repair Supplies 2nd Qtr Dues Uniforms Publication Pre Employment Credit Ck Winter mix asphalt Ventor Motor for South Locker Room Paying Agent Fee Term Life Insurance Cell Phones Office Supplies Concession Supplies First Aide Supplies Page 2 324.00 1,460.50 33.75 135,159.10 7,939.33 595.00 275.65 19,800.00 110,865.59 7,685.65 1,372.84 20.00 956.67 5,950.00 151.26 455.47 121.26 227.37 27.00 8.43 153.70 810.00 1,029.00 191.88 795.53 1,017.96 26.56 140.65 66,688.30 8.29 100.00 111.97 137.70 24.60 415.99 203.89 6,070.64 411.12 1,556.29 86.78 161.34 133.72 ~ . EXHIBIT II A" TO RESOLUTION #2009-56 LIBRARY Baker & Taylor Blocher, Carolyn BWI Comcast Desteno, Debrorah East Suburban Resources, Inc. G & K Services Gaylord Bros. Inc. Heritage Printing MN Office of Enterprise Office Depot Credit Plan Random House Recorded Books, LLC Stillwater Library Vacland Xcel MANUALS MARCH 2009 J. Paul Nesse Studio, Inc. MN Dept of Public Safety North Star Home Fitness Office Depot Office Depot Credit Plan Qwest Tri Tech Forensics, Inc Xcel ADDENDUM Associated Bag Company Briggs & Morgan Cardinal Tracking, Inc. Chris Amdahl Locksmith, Inc. City of Woodbury Community Volunteer Services Law Enforcement Targets, Inc. Mitchell Hanson Electric, Inc. Office Depot On Site Sanitation Qwest Stillwater Collision & Restoration Sun Newspapers Books Mileage,Supplies Children's Books Telecommunications Storytime Substitute Shredding Rugs & Towels Book Repair Tape Paper Telephone Supplies Audio Audio Postage Janitorial Supplies Utilities Lowell Park Plaque Police Plate Motorcycle Exercise Bicycle Wall Sign Supplies Telephone Evidence Collection Kits Utilities Poly Tubing & Sanitizing Wipes Professional Services license & Customer Support Renewal Change Locks WA Cty Special Response Team 1st 25% of 2009 Contribution Amount Targets, Earmuffs, Batteries Service lily Lake lift Station Supplies Monthly Rental Telephone Repair Crown Vic Downtown Parking Maps Page 3 2,526.58 54.58 16.83 49.90 309.78 6.90 196.40 113.16 18.50 288.79 314.16 120.80 13.90 2.45 89.80 4,769.03 1,792.33 3.00 798.75 8.51 198.40 200.71 97.50 3,203.24 235.12 23,000.00 2,559.70 399.00 2,987.00 3,818.75 510.34 567.30 50.82 28.22 180.11 1,364.64 2,700.00 EXHIBIT" A" TO RESOLUTION #2009-56 SW/WC Service Xcel Youth Service Bureau Adopted by the City Council this 7th Day of April, 2009 May 2009 Retirees Insurance Electricity & Gas 1st 25% of 2009 Contribution Amount Page 4 43,339.44 28,743.76 8,450.00 TOTAL 554,661.01 ~il~ter~ I fI ;-;, R 11; P lAC! G f M I II H E S II~J TO: Mayor and City Council members FROM: Bill Turnblad, Community Development Director DATE: April 3, 2009 RE: Special Events Task Force As directed by the City Council, a sub-committee met on March 26 and April 2, 2009 to discuss the potential membership, organization and goals of the Special Events Task Force. The sub-committee recommends that the City Council adopt the following organization and assignments for the Task Force: 1. Membership of the Task Force will include: 2 Council members (Micky Cook and Rob Gag); Police Chief Gannaway; a Park Commission representative; a Chamber of Commerce representative; a CVB representative; one downtown merchant that is not a member of the Chamber of Commerce; one or two at-large residents of Stillwater; City's Community Development Director (Bill Turnblad); and as needed, the City Attorney (Dave Magnuson). 2. The Task Force shall consider and make recommendations to the City Council on the following items: a. Hosting a public forum for discussion of the issues. b. Establishing a standardized process and requirements for larger events that have an impact on residential neighborhoods, businesses or City facilities (e.g. parks, streets) and services (e.g. public safety and public works). Establishing a threshold for determining which of these larger events must follow the new process instead of the existing special events permit process. c. Establishing a threshold for determining which special event applications are to be considered by the City Council and/or the Park Commission. d. Establishing procedures for public comment and for notification to event neighbors and businesses; and establishing thresholds to determine which events would trigger the need for this public comment and/or notification. e. Establishing a threshold for determining which event hosts must pay for City facilities and services; deciding which City services should be paid for and at what rates. The goal here is to require reasonable fees for services without discouraging event planners from considering Stillwater as their venue. f. Establishing a Downtown Beautification Fee; how it will be used, how much it will be, and establishing a threshold to determine which events are to pay the fee. Special Events Task Force April 3, 2009 Page 2 g. Establishing a threshold for determining which events will be required tp pay the $500 Public Park Usage Fee. h. Consider whether the City should encourage or solicit specific events. 3. Task Force will meet for up to three months on the 1st and 3rd Wednesdays of the month at 4 PM; less often if appropriate. 2009 NATURE VALLEY GRAND PRIX STILLWATER BICYCLE RACE TIllS AGREEMENT (the "Agreement") is made this _ day of April 2009 by and between the CITY OF STILLWATER, Washington County, Minnesota (the "City"), and the MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation (the "Festival"). WHEREAS, in light of the foregoing, the Festival wishes and the City will permit the Festival to organize and conduct bicycle races in the City on June 14, 2009 (collectively, the "Races") as part of the Nature Valley Grand Prix in order to foster and promote tourism within the City of Stillwater and the St. Croix Valley and encourage commerce within the City that will ultimately increase property values and the quality of life within the City, thereby promoting the welfare of the City; NOW, THEREFORE, in consideration of the promises and the mutual covenants and agreements contained herein, the City and the Festival agree as follows: 1. Authorization. The City will permit the Festival to organize and conduct the Races in the City on JUQ.e 14, 2009. 2. Race Set-up. The City will permit the Festival to set up for the Races on June 13, 2009 and June 14, 2009. 3. The Races. The Races may consist of up to but no more than four bicycle races: a pro and/or elite amateur men's race, a pro and/or elite amateur women's race, an advanced amateurs' race, and a race for children. Substantial changes in the format and duration of the Races will not be made by the Festival at anytime without advanced notice to the City. 4. Course for the Races. The course for the Races (the "Course") will begin at or near the intersection of Chestnut Street West and 2nd Street East in the City (all locations specified in this paragraph are in the City). Participants will travel south on 2nd Street South to Pine Street E~st, take Pine Street East to Broadway Street South, head south on Broadway Street South to Churchill Street East, they will turn west and continue on Churchill Street East to 1st Street South. Participants will then travel north on 1 st Street South to Willard Street East, veer West on Willard Street East to 2nd Street South, then go north on 2nd Street South until they reach Pine Street East. Participants will head west on Pine Street East, then turn north on 3rd Street South. They will go north on 3rd Street South until Chestnut Street East, where they will turn east until they reach 2nd Street East. Minor changes in the location of the start and finish line of the Races on the Course will be determined in the Festival's sole discretion. However, substantial and significant changes may not be made. 5. Parking Control. To ensure that Downtown businesses retain parking availability for their customers during the Races, the City will close the City parking lot located immediately west of 2nd Street South, north of Olive Street East and south of Chestnut Street East on June 14,2009 for use by the Festiva1. The City will also post and enforce signs prohibiting parking on all streets that make up the Course between 8:00 am and 4:00 pm, or until the Course re-opens, on June 14, 2009. The Festival will promote parking inside the Course by Race participants, volunteers, officials, organizers and anyone traveling to Stillwater for the Races by including a parking map and parking information in its promotional literature for the Races. 2 6. Traffic Control. The Course, including all intersections on the Course, will be closed to traffic during the Races. Prior to the Races, the Festival will make its best efforts to ensure that the closure of the Course, including all intersections on the Course, poses the least disruption possible under the circumstances to residents who live on or within the Course perimeter. The Festival will also make every effort to minimize the involuntary towing of vehicles because of the Race. The Festival will negotiate a road closure plan with the City's Chief of Police. 7. Garbage and Rubbish Removal. The Festival will make every effort to remove the garbage and refuse generated by the Races, including that left by spectators, by 10:00 pm on June 14, 2009. 8. Portable Toilets. The Festival will provide portable toilets for parti<:ripants and spectators to use on June 14, 2009. All portable toilets will be removed by the close of business on Monday, June 22,2009. In the event that all portable toilets are not removed before the close of business on Monday, June 22,2009 the Festival will reimburse the City for costs incurred in removing the portable toilets. 9. :Emergency Plan. The Festival will prepare an emergency plan that it will share with the City's Police and Fire Departments. 10. Closing of the Course. The Festival may, as it deems necessary, place and leave materials used to close the Course (e.g., barricades, traffic cones) on the Course on June 12,2009, June 13, 2009, and June 14, 2009. The Festival will re-open the Course to traffic as soon after the completion of the Races as it deems safe for participants and spectators. 3 11. Insurance. Hold Harmless. and Indemnity. The Festival agrees to indemnify and hold harmless the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the events authorized by this Agreement, except for those claims, causes of action or demands that arise out of the sole negligence, gross negligence and/or willful misconduct of the City or any of its agents or employees. Festival also agrees to provide to the City evidence of insurance coverage of at least $1,000,000 of combined single limits covering claims that might be brought against the Festival that arise out of the events authorized by this Agreement and to name the City as an additional insured on their policy "as their interest may appear." 12. Public Information. The Festival will make every reasonable effort to notifY property owners and businesses that are on or within the perimeter of the Course of any restrictions that might be placed upon their movements during the Races, including, but not limited to, distributing notices to each such residence or business no later than two weeks before the race. 13. Police Power. The City reserves the right to shut down the Races in the event the Chief of Police determines that the public safety is threatened, or the health or safety of participants is threatened because of weather, temperatures, or any unforeseen cause that threatens the public health or safety or if closure is directed by the Medical Doctor designated by the Race in the Emergency Plan. 14. City Costs. The Festival will reimburse the City in the amount of $1,000 for costs incurred by the City Police Department, Public Works Department, or Fire Department to safely conduct the Races. The Festival will deposit the sum with the City no later than one week before the Races. 4 15. Impact Fees. The Festival will pay to the Greater Stillwater Chamber of Commerce for retention and use for the beautification of Historical Downtown Stillwater an impact fee of $1.00 per participant. This fee must be paid to the Chamber within thirty (30) days of the Race. IN WITNESS WHEREOF, the parties have set their hands effective the day and year first written above. MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota Nonprofit Corporation By Andrew Dahl Its STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this _ day of April, 2009, by Andrew Dahl, the , the duly authorized agent for MINNESOTA BICYCLE FESTIVALS, INC., a Minnesota nonprofit corporation. Notary Public CITY OF STILLWATER Ken Harycki, Its Mayor ATTEST: Diane F . Ward, Its City Clerk 5 STATE OF MINNESOTA ) ) ss COUNTY OF W ASIllNGTON ) The foregoing instrument was acknowledged before me this _ day of April, 2009, by Ken Harycki, Mayor, and Diane F. Ward, Clerk, for the City of Stillwater. Notary Public 6 AGENDA CITY OF STILLWATER CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street April 7, 2009 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Stillwater becoming a "yellow ribbon" community 2. Levee Project STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Director CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible r m ting minutes of March 17, 2009. g to address Council on subjects which are not a part of ctio r reply at the time of the statement or may give direction to ressed. Out of respect for others in attendance. please CONSENT 1. Reso 2. Possib Sharon 3. Possible 4. Resolutio PUBLIC HEARING ut of respect for others in attendance. please limit your comments to 10 minutes or less. 1. This is the date and time for a public hearing to consider the issuance of a new Wine with Strong Beer liquor license for Aristos, LLC, DBA: Aristos located at 1180 Frontage Road, Stillwater, MN. Notice was published in the Stillwater Gazette on March 26,2009. Samy Yousef, Applicant. (Resolution - Roll Call) 2. Case No. 09-07. This is the date and time for a public hearing to consider a request from City of Stillwater for a zoning text amendment related to the regulation of radio and television towers, Section 31-101 and Section 31-512 of the Stillwater City Code, and any variances related thereto. Notice was published in the Stillwater Gazette on March 27, 2009. (Ordinance _1st Reading - Roll Call) UNFINISHED BUSINESS 1. Possible approval of the Stillwater Criterium (Bike Race) contract (Resolution - Roll Call) NEW BUSINESS 1. Possible adoption of assessment for sewer hookup at 1024 5th Avenue (Resolution - Roll Call) 2. Possible approval of the 2009 Rivertown Art Fair (Spring) and 2009 Fall Colors Fine Art & Jazz Festival Agreements (Resolution - Roll Call) 3. Possible approval of plans and specifications for the 2009 Street Improv ment Project and the Myrtle Street Ravine Project (2 - separate resolutions - Roll Call) 4. Resolution allowing the accumulation and use of stormwater credits for m Roll Call) 5. Cooperative agreement for Manning Avenue landscape cost reimbursement 6. Letter to Governor 7. Resolution on Bridge Restrictions 8. Discussion on the Planning Commission's authority to over a certain height All items listed und enacted by one m citizen so request separately. nt of Real Estate for the PETITIONS, INDIVIDUALS, DELEGATIONS & COM COMMUNICATIONS/REQUESTS 1. 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Mayor Harycki called the meeting to order at 4:35 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS BudQet Workshop Library Library Board of Trustees President Richard Edstrom reviewed the potential impact of the new policy regarding music. He stated the library had budgeted $43,000 in income from meetings and special events for the coming year and noted that $35,700 in event business has been booked for 2009. However, he stated $6,200 of that amount was collected as deposits in 2008. On a question by Mayor Harycki regarding the impact of the music policy, Mr. Edstrom stated that events that want music past 10 p.m. tend to be younger people and bigger weddings that will likely produce one-third more revenue than smaller events. Mr. Edstrom said at a recent bridal fair held at the library, when the music policy was brought up, a number of would-be rentals decided not to consider renting the library. Library Director Bertalmio stated one event, a class reunion, has been canceled as a result of the policy. Mr. Edstrom stated that while there may be some shortfall in anticipated event/meeting rental income in 2009, he believes income of $39,000-$40,000 is a realistic estimate and that the real issue is the impact on 2010 revenues. Councilmember Gag questioned having the library closed on Sunday rather than another day of the week, such as Monday. Ms. Bertalmio noted that Sunday is the most expensive day to be open due to pay differential and the cost of prep time to remain City Council Meeting March 17, 2009 open for a short time; she stated it was felt that closing on Sunday would be the least disruptive to scheduling and have the most economic impact. Revenue & Expenditures Finance Director Harrison provided an overview of the status of the general fund. She stated that so far, the operating revenues are just slightly, about $19,000, below what was anticipated and operating expenditures are also below what was expected. City Administrator Hansen noted that the budget update will be provided on a monthly basis; Councilmember Gag said it would be helpful to have a capital outlay update provided in that monthly report. 5% cuts - Work in progress City Administrator Hansen reviewed the list of possible budget reductions and repercussions included in his memo. He said he would recommend waiting on any action until the City hears from the County assessor and until the Legislature takes action. Mr. Hansen stated the possible reductions are those that he believes will have the least disruption on City services. He also reviewed possible additional reductions totaling $335,022. The meeting was recessed at 5:27 p.m. REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Assistant Engineer Kraftson City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. Page 2 of 11 City Council Meeting March 17,2009 APPROVAL OF MINUTES Motion by Councilmember Gag, seconded by Councilmember Roush to approve the March 3, 2009, regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Bruce Werre - McKusick Lake T estina Bruce Werre of the McKusick Lake Waters Association asked the Council to consider funding additional water testing and water grab samples at the Jaycee Fields wetland. He spoke of previous sampling/testing to determine the source of the phosphorus that is being discharged into McKusick Lake and noted that one potential source that has not been tested is the Jaycee wetland, which has an outlet that directly discharges into the lake. He gave a Power Point presentation and highlighted three locations where he asked that the additional sampling be taken to test for phosphorus and total suspended solids; estimated cost is about $1,000 for a series of seven samplings at the three sites, and he suggested the storm water drainage fee, a dedicated funding source, be used to fund the additional sampling. Mayor Harycki spoke in favor of the additional testing to pinpoint the source of the pollutants. Public Works Director Sanders indicated that the Middle St. Croix WMO has indicated it will be of some funding assistance, perhaps for one of the requested three testing sites. Councilmember Gag noted this information was not in the agenda packet and stated he would like a recommendation from staff before considering action on the funding request. Mr. Werre pointed out immediate action is needed because of the snow melt. There was discussion of the possibility of using volunteers to do the sampling. Motion by Mayor Harycki, seconded by Councilmember Roush to direct staff to find the funding to conduct the samples as requested. (Passed 3-2, Councilmembers Gag and Polehna voting nay). OPEN FORUM Bruce Junker, 1451 Benson Blvd. E., spoke of the possible action to close the lift bridge to heavy truck traffic. He stated he has been the contract hauler/delivery service for Menards in Oak Park Heights for the past 11 + years and said he needs access to the lift bridge for his business; he also suggested closing the bridge to heavy truck traffic would affect many other local businesses. He asked that before a decision is made regarding the possible closing that a group or committee be formed to brainstorm any other ideas to limit or change the way of controlling oversize vehicles that could harm the bridge. Councilmember Roush asked about the possibility of exempting local commercial vehicles, since much of the problems are created by haulers trying to avoid the weigh station on Interstate 94. Mayor Harycki provided an update on the pending legislation. Page 3 of 11 City Council Meeting March 17 I 2009 STAFF REPORTS Police Chief Gannaway stated Washington County has changed its outdoor warning signs to a difference frequency and four of the City's older sirens need to be completely retrofitted in order to be on the same frequency as the County's system; the City's newer sirens just need to be reprogrammed. Total cost to redo all of the City's sirens is $8,450. There was concern expressed about the lack of notice of the County's plans to change frequencies, and Mayor Harycki asked that the local county commissioner representative attend the next meeting to discuss the issue. There was a suggestion that perhaps the warnings could be dual cast for a time to allow for a change-over period. Councilmember Gag pointed out that the City has known about the situation for several months and has limited options. Motion by Councilmember Gag, seconded by Councilmember Polehna to approve retrofitting/reprogramming the sirens. Councilmember Roush said he could not support moving forward until talking with County officials and finding out whether the County can do a dual broadcast of warnings. Councilmember Gag amended his motion to include directing staff to find out whether it would be possible to have a dual broadcast system; Councilmember Polehna seconded the amended motion. All in favor. Community Development Director Turnblad stated the intersection of Second and Commercial is closed but is scheduled to open later in the week. Public Works Director Sanders reported that the National Weather Service has issued its flood forecast and the prediction is 10% likelihood that the'St. Croix River will reach flood stage. He told the Council that the Parks Commission will hold a neighborhood meeting/discussion on the McKusick Lake trail connection and proposal for a canoe launch at the Commission's March 30 meeting. On a question by Mayor Harycki regarding the mill and overlay analysis, Mr. Sanders responded that a report on the mill and overlay analysis will be ready within the next several weeks. City Administrator Hansen said a monthly work planner/calendar will be included in the meeting agendas and asked Councilmembers to communicate any additions/changes to him. CONSENT AGENDA Motion by Councilmember Roush, seconded by Councilmember Polehna to approve the Consent Agenda. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Page 4 of 11 City Council Meeting March 17, 2009 Nays: None Resolution 2009-48, directing payment of bills Resolution 2009-49, actions adopted by consent of the City .Council of the City of Stillwater relating to the Code Section 125 Plan (Flex Benefit) PUBLIC HEARINGS This is the date and time for the public hearin~ and orderina the improvement for the 2009 Street Improvement Proiect. Notices were mailed to affected property owners and published in the Stillwater Gazette on February 27 and March 6. 2009. Assistant Engineer Kraftson reviewed the proposed 2009 street improvement project, noting that all of the streets included in this year's project area have been identified as in "poor" or "worst" condition in the 2007 pavement management plan. He reviewed proposed funding and assessment rates. The City's total share of the project cost is $857,000, with the residential share $718,000, as there are several City-owned parcels in the project area. Also reviewed was a possible project schedule. Mr. Kraftson reviewed some of the issues discussed at the two neighborhood meetings, including a concern about parking on Ramsey Street and request for no-parking on the south side of Ramsey Street. He stated that his recommendation, based on discussion with Chief Gannaway, would be to move ahead with the existing no-parking areas and possibly paint the curb to reinforce the no-parking restriction within 30 feet of corners. Councilmember Cook stated she has had numerous conversations with residents and the owners of the Just for Me spa and said residents are of the understanding that the recommendation was going to be no-parking at least between the two residential driveways in question. Councilmember Cook said it would be her recommendation, based on conversations with the residents and business owner, to have the no parking between the two driveways, as well as signage indicating no parking within 30 feet of intersections, along with painting the curb near the corner and enforcing the odd-even parking in the winter. Mr. Kraftson said overall, residents in the project area recognize the condition of the streets and seem supportive of the proposed improvements. Councilmember Roush asked if there is any mechanism for payment arrangements for folks with financial difficulties; Mr. Kraftson said there is a deferred assessment available for senior citizens; otherwise there is no mechanism for financial relief. Mayor Harycki opened the public hearing. Katie Nesvacil, 402 S. Owens St., said she was opposed to the project as the assessment does not seem realistic at this time; she provided a letter of objection to the improvements. No other comments were received, and the hearing was clos~d. Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Resolution 2009-50, Ordering Improvement and Preparation of Plans & Specifications for the 2009 Street Page 5 of 11 City Council Meeting March 17,2009 Improvement Project (Project 2009-02), with the inclusion of the recommendations regarding parking on Ramsey Street - no parking between the two residential driveways, painting the corners, with any adjustments, signage, etc., made as needed Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Councilmember Roush asked about a request for a no-outlet sign on Johnson Drive; Mr. Kraftson said that is not part of the plans and specs, but will be done in-house at the completion of the project. Councilmember Cook asked whether assessments might be reduced if bids are lower than anticipated; Mr. Kraftson said unless bids are radically different, the past practice has been to hold to the preliminary assessments, noting that staff had done its best to take the current competitive bidding atmosphere into consideration when doing preliminary estimates. Case No. 09-03. This is the date and time for a public hearina to consider a reauest from BWBR Architects. Shannon Brambery. for a special use permit reauest for the remodel and expansion of the mechanical room located at 927 West Churchill Street (Lakeview Hospital) in the RB. Two Family Residential District and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on February 20. 2009. (tabled from March 3.2009) Community Development Director Turnblad reviewed the request for a 5,500-square- foot addition to house mechanical equipment that will accommodate a reorganization of patient space and provide for a possible future expansion. Mr. Turnblad reviewed the site, noting that the majority of the proposed addition will be below Everett Street grade and most of the building will be blocked by the existing parking ramp and that what will be visible from Everett will be about a 3-4' tall section of the building; the materials, brick, will be complementary to the existing hospital building. He noted the Planning Commission approved the special use permit, with three conditions. He stated two letters of opposition had been received and were included in the packet. Councilmember Roush asked if any noise would be generated from the addition; Mr. Turnblad responded that all the air-handling units will be inside, with only some venting, which should not result in any noise. Councilmember Roush asked if tying the brick material of the mechanical room might limit options for any future expansion; Mr. Turnblad stated that the brick will be complementary to the existing hospital wings, and not be the exact same brick. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Councilmember Cook asked if there had been any opportunity for public input other than the public hearing. Mr. Turnblad stated the only input has been at the public hearings (Planning and Council). Page 6 of 11 City Council Meeting March 17, 2009 Motion by Councilmember Polehna, seconded by Councilmember Roush to adopt Resolution 2009-51, resolution approving a Special Use Permit to construct a mechanical room addition for Lakeview Hospital at 927 West Churchill, as conditioned. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None UNFINISHED BUSINESS Possible second readino of Ordinance No. 1006. an ordinance amendino Section 38-3. Noise Control and Reoulations of the Stillwater City Code City Attorney Magnuson said since the last meeting, a provision was added to enable the Council to impose an application fee, to cover publication and mailing costs, at some point in the future relating to the revised noise ordinance. Councilmember Roush stated the additional provision satisfied his previous concerns Motion by Councilmember Roush, seconded by Councilmember Cook to adopt Ordinance No. 1006, an ordinance amending Section 38-3, Noise Control and Regulations of the Stillwater City Code. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None 4-plex reoulation City Attorney Magnuson referred to Judge Cass's decision ordering the property owner at 216 W. Wilkins St. to make the necessary repairs, or allow the City to make the repairs, to return the property from a four-plex to a two-unit housing unit. He reviewed the impetus for the litigation and the history of the litigation, which has gone all the way to the U.S. Supreme Court. He noted the owner, despite a number of attempted contacts, has given no indication of willingness to comply with the judicial order; he reviewed two options for the City doing the work to return the property to two-unit housing. It was noted that according to the order, the owner is responsible for reimbursing the City for the cost of any work it does, and there was discussion about possible ways of collecting that cost from the homeowner. Councilmember Roush asked about the process for evicting the current tenants; City Attorney Magnuson agreed that those rights would have to be respected. Mayor Harycki asked Mr. Magnuson to look at any "last straws" that might be pursued before proceeding with having the City do the work. Mr. Magnuson said he would notify the property owner of the Council's discussion and willingness to proceed if necessary. Motion by Mayor Harycki, seconded by Councilmember Gag to notice the two tenants of the unit(s) in question of the pending action. All in favor. Page 7 of 11 City Council Meeting March 17, 2009 Information on Traffic Safety Committee Chief Gannaway said at the Council's direction, he and Public Works Director Sanders checked with other communities regarding possible membership on a traffic committee. He said of those communities that responded and have a traffic committee, the committee is composed primarily of staff, including staff from public works, police and fire, and sometimes planning and administration. The committees address issues related to traffic control devices, pedestrian safety and traffic calming and if the Council decides to proceed with the formation of such a committee it is the recommendation that it be made up of two representatives from public works, two from the police department, one from the fire department and one councilmember. Mayor Harycki asked if any communities include citizen representation. Mr. Sanders said most communities who responded had only staff representation, and very few included citizen representation. Mayor Harycki said he would like to see one citizen representative from each Ward, and suggested staff representation could be reduced by four resulting in a committee of four citizens (one from each Ward), and one staff member from public works, police and fire departments. Motion by Mayor Harycki, seconded by Councilmember Cook to establish a Traffic Safety Committee consisting of four citizens (one from each Ward), and one staff member from public works, police and fire departments. Mr. Sanders asked how the citizen representatives would be appointed. Councilmember Gag suggested that the same interview process be used as for other advisory commission appointments. Mayor Harycki suggested having two Councilmembers serve on the interview committee. Councilmembers Cook and Polehna volunteered to serve on the interview committee. Councilmember Cook seconded the motion to establish the traffic safety committee. Chief Gannaway spoke in favor of having two representatives from police and public works departments as recommended by staff. Mayor Haryckiamended his motion, Councilmember Cook agreed to the amendment to the motion and moved to adopt Resolution 2009-51, establishing a Traffic Safety Committee, with the committee consist of four citizen representatives, one from each, Ward, one representative for each Ward, two staff from public works/engineering and police departments and one fire department representative. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible fundinQ for Lowell Park Reproduction Plaque Community Development Director Turnblad reviewed the proposal to provide funding to replace the plaque that was stolen from the base of the flagpole in Lowell Park. The flagpole has been restored and as the flagpole is listed on the National Registry of Page 8 of 11 City Council Meeting March 17, 2009 Historic Places, the Heritage Preservation Commission wanted the plaque restored. Bids were received, with only one qualified vendor able to produce a reproduction of the original plaque. He stated, with the exception of the $1,000 deductible, the cost of the plaque will be covered by the City's insurer. Mr. Turnblad said part of the deductible, $200, has already been paid to the vendor for the initial layout of the design. As proposed, the remainder will come from the park budget ($133) and the Historic Preservation Commission's historic restoration account ($667), and informed the Council that the Lion's Club is considering a $333 donation for the plaque; if received, that contribution would go back to the historic restoration account. Councilmember Roush suggested the possibility that other Lion's Clubs in the county might be willing to donate. Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2009-53, authorizing contract for the creation of a reproduction plaque for the Lowell Park flagpole, and look for other contributors for the project. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None NEW BUSINESS Possible approval of special event - Annual Half Marathon Gopher to Badger 5K run City Clerk Ward told the Council this event, sponsored by Final Stretch, Inc., has been held since 1997. She said the Police Chief has indicated there have been no issues with the event and only on-duty officers are used to assist at seve'ral intersections. Ms. Ward said it is her understanding that the participants are out of town rather quickly; she also stated event organizers have hired three Washington County sheriff's deputies to assist with the event. Mark Bongers with Final Stretch reviewed the logistics of the race, which begins at Brown's Creek Park beginning at 8 a.m. He said residents in the area are notified several days in advance that there may be some congestion in the area from about 7:30 to 8:05 a.m. He said the event organizers do all cleanup and no assistance of Public Works staff is required. Councilmember Roush said he lives a short distance from the starting point and has never experienced any problems due to the event. Motion by Councilmember Roush, seconded by Councilmember Gag to approve the annual special event. Councilmember Cook spoke of the Council's desire to be consistent and asked whether this event would be subject to the same conditions as the other events, such as the bike race. Councilmember Gag noted this event does not go through the downtown, but suggested that the motion perhaps be amended to indicate organizers will be responsible for reimbursing the City for any costs incurred. Page 9 of 11 City Council Meeting March 17, 2009 Councilmember Roush amended his motion as suggested. Councilmember Gag seconded the amended motion. All in favor. Possible acceptino of bids and awarding contract for Ice Resurfacer for St. Croix Vallev Recreation Center City Administrator Hansen stated bids had been received, with bids less than previously projected. Councilmember Roush provided some information on the machine bid by Becker Arena Products, the high bidder relating to the longevity of the machine by Becker Area Products. It was explained that even if the outside lasts longer the mechanical items appear to be the same. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2009-54, accepting bid and awarding contract for ice resurfacer for the St. Croix Valley Recreation Center. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Possible approval of revisions (additions) to our State Aid street system Public Works Director Sanders reviewed the request to add several streets to the State Aid system. He said staff had attended a meeting with State Aid officials who provided some ideas on how to increase the City's needs, which could eventually lead to an increase in the City's construction allotment for State Aid streets. He said it is recommended that streets over 20 years old be included in the State Aid system. He said the State Aid designation can be revoked as other streets get older and that the state has approved of the proposed designations. Motion by Councilmember Gag, seconded by Councilmember Roush to adopt Resolution 2009-55, resolution establishing Municipal State Aid Highways Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Reauest from Stillwater Area Hioh School Girls Soccer Coach for fundraiser City Administrator Hansen reviewed the fundraising proposal by the Stillwater High School girls' soccer team(s) - painting a Pony logo on the curb or driveway in front of a house in exchange for a donation to the soccer program. Mr. Hansen said staff doesn't see any harm in the proprosal and recommends approval. Councilmember Roush expressed a concern about what the logos might look like in a couple of years; Mr. Hansen said the paint doesn't last long. Motion by Councilmember Gag, seconded by Councilmember Cook to approve the request, as presented. All in favor. Page 10 of 11 City Council Meeting March 17, 2009 COUNCIL REQUEST ITEMS Councilmember Cook asked that an update on the levee project be placed on the next agenda. Mayor Harycki noted that there is legislation provided dedicated state funding for the levee project and the Corps has indicated if the state funding does come through, construction could begin in September. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Roush to adjourn the meeting at 9:28 p.m. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 200948, directing payment of bills Resolution 200949, actions adopted by consent of the City Council of the City of Stillwater relating to the Code Section 125 Plan (Flex Benefit) Resolution 2009-50, ordering Improvement and Preparation of Plans & Specifications for the 2009 Street Improvement Project (Project 2009-02) Resolution 2009-51, resolution approving a Special Use Permit to construct a mechanical room addition for Lakeview Hospital at 927 West Churchill Resolution 2009-52, establishing a Traffic Safety Committee Resolution 2009-53, authorizing contract for the creation of a reproduction plaque for the Lowell Park flagpole Resolution 2009-54, accepting bid and awarding contract for ice resurfacer for the St. Croix Valley Recreation Center Resolution 2009-55, resolution establishing Municipal State Aid Highways Ordinance No.1 006, an ordinance amending Section 38-3, Noise Control and Regulations of the Stillwater City Code. Page 11 of 11 THE BIRTHPLACE OF MINNESOTA FIRE DEPARTMENT April 1, 2009 Mayor Harycki Stillwater City Council Citizens of Stillwater I am pleased to present the 2008 Stillwater Fire Department Annual Report. The Annual Report documents the previous year's events and creates a documented history of the Department for you and future generations. A total of 1,416 calls for service were answered by SFD personnel in 2008. 2008 was a very active year for the Department. Several high profile events occurred throughout the year resulting in recognition of citizens and emergency responders alike. Several house fires resulted in outstanding rescues of the occupants. Nine year old Hope Hendrix helped save her entire family and was awarded a Citizens Commendation for her actions when her great grandfather's house caught on fire in February. Several fire rescue divers were recognized for their life saving efforts in a serious incident when a car went into the river and was submerged in mid-April. Three firefighters were honored for their life saving actions in December for removing a victim from his burning home. Fire and rescue personnel will risk a lot when the potential outcome is to save a life. The coming year has already proven to be extremely challenging with the implementation of a six percent, $71,020.00, operational budget cut to the Department. This cut will have a significant impact on meeting the minimum training requirements for our staff, implementing needed technology for the Department and the ability to maintain the fire station and apparatus. As work load continues to increase and budgets continue to shrink, and the demand to cut the budget continues, it will become increasingly more difficult to sustain the level of service our growing community expects and requests. What does the future hold? The Millbrook housing development is in full swing, the Fairway Villas housing project is moving forward, the downtown parking ramp is going up, Lakeview Hospital is expanding, and a senior - assisted living project is approved and moving forward. All of these projects are good for the community but continue to increase the Fire Department's demand for service and response. I would like to personally thank the men and women of the Stillwater Fire Department for their unselfish and committed service to the communities they protect. Their dedication and commitment provide a safer place for all who live, visit and invest in the City of Stillwater and our surrounding communities. Sincerely, ~Wb~ Stuart W. Glaser Fire Chief 216 North Fourth Street · Stillwater, Minnesota 55082 PHONE: (651) 351-4963 · FAX: (651) 351-4967 STILL WATER FIRE DEPARTMENT Est. 1872 ANNUAL REPORT 2008 MISSION STATEMENT Our comlnitment is to protect life and property through dedicated service to the community. COMMUNITIES SERVED Mayor City Council City Administrator City Clerk Mayor City Council City Clerk Township Supervisors Township Clerk Township Supervisors Township Clerk CITY OF STILLWATER Ken Harycki Robert Gag Wally Milbrandt Adam Nyberg Mike Polehna Larry Hansen Diane Ward CITY OF GRANT Tom Carr Scott Fogelson Nancy Levitz Brad Hinseth Kim Linner Kim Points STILL WATER TOWNSHIP Linda Countryman Jim Doriott David Johnson Sheila-Marie Untiedt Jim Hiniker Pat Bantli MA Y TOWNSHIP Bill Voedisch John Pazlar John Adams Linda Klein 2 JURISDICTION The Stillwater Fire Department (SFD) provides emergency services to a sixty-one (61) square mile response area. Our borders extend as follows: IT Highway 36, Southern Border I 50th Street, Northern Border St. Croix River, Eastern Border Keats Avenue North, Western Border The Stillwater Fire Department's response area IS vast and hosts a multitude of geographic and demographic aspects. Demographics include: Historic Downtown Stillwater, single and multi-family residential, high-rise, commercial, industrial, schools, clinics, hospital campus, government facilities, senior assisted living facilities and nursing homes. Geographic logistics include: highways, various transportation routes, railways, cliffs, bluffs, ravines, rivers, lakes, swamps, agricultural and forested areas, recreational trails and park lands. SFD responds to the following communities: City of Stillwater; Stillwater Township; a portion of May Township and a portion of the City of Grant. In addition, SFD provides mutual aid when requested to multiple surrounding communities. 3 SERVICES PROVIDED Fire Suppression Structure - Residential/Commercial Wildland/Grass Marine Auto First Responder Emergency Medical Services Medical Emergencies Assist Lakeview EMS Blood Pressure Checks Code Enforcement/Inspections New Construction Commercial Multi-Family Residential Day Care Special Event Heavy Rescue Auto Extrication High Level Rope Water/Ice Rescue Surface Dive Boat Maintenance City Fire Hydrants Fire Station Trucks/Equipment Fire Prevention School Visits Open House Senior Center Fire Education In-service Training for Business Drills and Exercises Civic Support Community Events Station Tours Firejighter Mike Peltier conducting suppression activities. -:..t. .' , ... .',j ~"d'..ir '.' ' . ", . : "....., a;."....~. ..~ .r;::;.-. "-~:'~c~ .... ~/ ~:"":'~l.:: . . ,J ...' ,.w ,_' * -.~~:'.., '\iI.~' .. ~ .' '~~~.~ oJ.,",;- -..',.:' ':_J ow .'....._ SFD and membersji"ol11 the Washington County Fire Department Dive Team hone their skills while diving under the ice. Firejighter/Engineer Bill Peltier, Captain Chad Jansen, and Firefighter/Engineer Steve Zoller talked with preschool children onjire safety. 4 STILLWATER FIRE DEPARTMENT OPERA TIONS Fire Chief *Stuart Glaser Deputy Fire Chief Fire Marshal/Code Enforcement *Tom Bal1is Assistant Chiefs Personnel Management Tom Linhoff Training and Education John Buckley Fire & Life Safety Rob Zoller Captains Apparatus Maintenance *Ron Johnson Station Maintenance *Chris Zeuli Facility Supplies *Chad Jansen Safety Committee Jeff Cutl er Lieutenants Joe Buckley John Nobles Jeff Roettger Firefi2hter/En2ineers Jake Bell *Bill Peltier * Jon Bell Rob Peltier Tim Bell Rob Poutre' Tom Crotty Don Rigney Dan Catt Sara Rugloski Tim Jozefow Ken Schmitz Bob Kroening Jim Swanson Joe Marchetti Jonas Werpy *Ken Olson *Steve Zoller Firefi2hters Mike Aspengren Jeff Conley Jill Fallin Phil Gresafe Brad Junker Administrative Support Linda Thompson * Full-time personnel Mike Peltier Tim Peltier Ken Stanley Aaron Stewart Ray Valley 5 STILLWATER FIRE DEPARTMENT 2008 STAFF ROSTER NAME POSITION YEARS Mike Aspengren Paid-on-call Firefighter 5 Tom Ballis Full-time Deputy Chief 7 Jake Bell Paid-on-call Firefighter/Engineer 2 J on Bell Full-time Firefi2:hter/En2:ineer 22 Tim Bell Paid-on-call Firefighter/Engineer 39 John Buckley Paid-on-call Assistant Chief 27 Joe Buckley Paid-on-call Lieutenant 23 Dan Catt Paid-on-call Firefighter/Engineer 3 Jeff Conley Paid-on-call Firefighter 5 T om Crotty Paid-on-call Firefighter/Engineer 18 Jeff Cutler Paid-on-call Captain 21 Jill Fallin Paid-on-call Firefighter 1 Stuart Glaser Full-time Chief 22 Phil Gresafe Paid-on-call Firefighter 2 Janet Hausken* Paid-on-call Firefighter 1 Chad Jansen Full-time Captain 4 Ron Johnson Full-time Captain 26 Tim Jozefow Paid-on-call Firefighter/Engineer 3 Brad Junker Paid-on-call Firefighter 1 Bob Kroening Paid-on-call Firefighter/Engineer 18 Tom Linhoff Paid-on-call Assistant Chief 34 Joe Marchetti Paid-on-call Firefighter/Engineer 2 John Nobles Paid-on-call Lieutenant 13 Ken Olson Full-time Firefi2:hter/En2:ineer 6 Mike Peltier Paid-on-call Firefighter 18 Rob Peltier Paid-on-call Firefighter/Engineer 8 Tim Peltier Paid-on-call Firefighter 14 Bill Peltier Full-time Firefi2:hter/En2ineer 29 Rob Poutre' Paid-on-call Firefighter/Engineer 5 Don Rigney* Paid-on-call Firefighter/Engineer 17 Jeff Roettger Paid-on-call Lieutenant 9 Sara Rugloski Paid-on-call Firefighter/Engineer 9 Ken Schmitz Paid-on-call Firefighter/Engineer 21 Ken Stanley Paid-on-call Firefighter 8 Aaron Stewart Paid-on-call Firefighter 1 Jim Swanson Paid-on-call Firefighter/Engineer 14 Linda Thompson Part-time Secretary/Dispatcher 9 Ray Valley Paid-on-call Firefighter 2 Jonas Werpy Paid-on-call Firefighter/Engineer 3 Chris Zeuli Full-time Captain 17 Rob Zoller Paid-on-call Assistant Chief 26 Steve Zoller Full-time Firefi2:hter/En2ineer 14 TOTAL COMBINED YEARS OF SERVICE 529+ *Resigned/Retired from service in 2008 6 RESPONSE SUMMARY The Stillwater Fire Department prides itself on providing rapid, professional service to the communities we protect. The following charts and data depict run response trends for the SFD over the past several years. As seen in the bar chart below, SFD's total call volume has increased over (19%) in the past six years. With the increase in population and popularity of the Stillwater area, SFD anticipates this trend to continue into the coming years. Annual Run Response Trend 1600 1400 1200 1000 800 600 400 200 0 2003 1"2ffi9 2004 2005 2006 2007 2008 The pie chart below indicates 2008 calls by district. As indicated by the data, the majority of calls (85%) occur within the City of Stillwater where the largest population base resides. The remaining 15% occur within our contract areas and responding to mutual aid requests. 30/0 401'0 601'0 III CITY OF STILLWATER -1.198 -STILLWATER TOWNSHIP - 86 -CITY OF GRANT - 42 _MAY TOWNSHIP - 62 o MUTUAL AID - 28 2008 CALLS BY DISTRICT 7 In 2008 SFD responded to numerous structure fires throughout the district. The estimated market value of the homes and contents from these fires was $11.6 million dollars. Through SFD's professionalism and quick response over $10.1 million dollars of property and contents were saved. The chart below depicts a breakdown by types of calls over the last three years. As indicated by the data, fire calls increased by 3%, EMS/Rescue calls decreased by 6%, alam1s increased by 2%, service calls increased 22%, and miscellaneous calls decreased by 17% in 2008. 1000 900 800 700 600 500 400 300 200 100 o -- .. - -... - .. .--.- - - - - .. - - -........-_________ .. __.. __ 11._ _ .2008 - Total calls - 1,416 .2007 - Total calls - 1,498 - .2006 - Total calls - 1,459 FIRE RESCU E EMS SERVICE FALSE ALARM MISe. MUTUAL AID Fire Response Structure 20 Yehic1e 7 Grass/Brush 25 Other 17 TOTAL 69 Alarms Malfunction 36 Fire/Smoke 97 Malicious 8 TOTAL 141 Miscellaneous Smoke Scare 17 Arcing/Shorts 8 Spills/Leaks 48 Carbon Monoxide 34 Power Line Down 23 Other 50 TOTAL 180 Rescue EMS Medical Call/Assist 809 Extrication/MY A 64 Other 8 TOTAL 881 Service Calls Lift Assist 36 Public Service Assist 36 Other 45 TOTAL 117 I Mutual Aid 28 I Grand Total 1,416 8 City of Stillwater Stillwater Fire responded to 1,198 calls within the City limits of Stillwater in 2008. This accounts for 85% of the total call volume for the Department. As the City continues to develop and complete the orderly annexation currently in progress this call volume is expected to increase. 900 800 700 600 500 400 300 200 100 .2008- Total calls - 1,198 .2007 - Total calls - 1,276 .2006 - Total calls - 1,244 o I FIRE SERVICE ALARMS MISe. RESCUE EMS Fire Response Structure 13 Vehicle 5 Grass/Brush 9 Other 12 TOTAL 39 Alarms Malfunction 32 Fire/Smoke 86 Malicious 8 TOTAL 126 Rescue EMS Medical Calli Assist 730 Extrication/MV A 43 Other 5 TOTAL 778 Miscellaneous Smoke Scare 12 Arcing/Shorts 6 Spills/Leaks 41 Carbon Monoxide 30 Power Line Down 19 Other 39 TOTAL 147 Service Calls Lift Assist 32 Public Assistance 34 Other 42 TOTAL 108 I Grand Total I 1,198 I 9 City of Stillwater Right - Fire, Police and EMS responded to a call for a vehicle through the building. Crews assisted with EMS and assuring the building was structurally safe. /1 / Right - Fire crews look for extension into the attic at a structure fire. Left - Firefighters responded to a vehicle accident to provide extrication and Emergency Medical Services. Left - Crews assist downtown in Lowell Park after severe weather destroyed numerous exhibits and blew debris into the river. 10 CONTRACT SER VICES The City of Stillwater contracts fire services with the City of Grant, May Township, and Stillwater Township. These contracts allow the Stillwater Fire Department to provide professional fire and rescue services to the citizens that live in and visit these communities. City of Grant SFD currently protects 43% of Grant and a population of approximately 1,614 residents. The chart below depicts the breakout of emergency calls for the City of Grant for 2008. 45 40 35 30 25 20 15 10 5 o FIRE RESCUE EMS Fire Response Structure 1 Vehicle 0 Grass/Brush 1 Other 2 TOTAL 4 Rescue EMS Medical Call/Assist 23 ExtIication/MV A 7 Other 0 TOTAL 30 I Service Calls TOTAL 1 6,..J SERVICE .2008 - Total calls - 42 .2007 - Total calls - 50 C 2006 - Total calls - 69 ALARMS MISe. Alarms Malfunction 0 Fire/Smoke I Malicious 0 TOTAL 1 Miscellaneous Smoke Scare 1 Arcing/Shorts 0 Spills/Leaks 2 Carbon Monoxide 0 Power Line Down 1 Other 2 TOT AL 6 I Grand Total 42 11 City of Grant Left - SFD responded to a multi-vehicle accident on Manning Avenue North. Crews were needed for extrication of patients and EMS treatment until a LifeLink helicopter arrived on scene to transport a critically injured patient. ] Ii Right - SFD responded to a possible structure fire on 110tll Street North. SFD crews found that the home had been · broken in to, burglarized and set on fire. SFD staff worked with Washington County Sheriff investigators to investigate this crime. (, "- ."...."'~ " 'b. ..~ Left - SFD responded to a motor vehicle accident involving a deer on Manning Avenue North. SFD crews assisted with patient treatment and traffic control in the area. 12 May Township Stillwater Fire protects 47% of May Township and a population of approximately 1,885 residents or 8% of the Township's total population. The chatt below depicts the breakout of emergency calls for May Township over the last three years. 45 40 35 30 25 20 15 10 5 o m2008 - Total calls - 62 .2007 - Total calls - 68 02006 - Total calls - 59 FIRE ALARMS MISC. RESCUE EMS SERVICE Fire Res onse Structure 4 Vehicle I Grass/Brush 9 Other 0 TOTAL 14 Alarms Malfunction 2 Fire/Smoke 4 Malicious 0 TOTAL 6 Rescue EMS Medical Call/Assist 23 Extrication/MV A 8 Other I TOTAL 32 Miscellaneous Smoke Scare I Arcing/Shorts I Spills/Leaks I Carbon Monoxide 4 Power Line Down 2 Other I TOTAL 10 I Service Calls TOTAL o I Grand Total 62 13 May Township Left Stillwater Fire Department responded to a vehicle fire on Highway 95. Crews can be seen in the background suppressing the fire. Right - Fire crews extinguish hot spots after a grass/brush fire on St. Croix Trail North. Left - SFD responded for a structure fire on Lynch Road. This structure had been vacant and is being investigated as arson. 14 Stillwater Township Stillwater Fire protects 100% of Stillwater Township and a population of approximately 2,553 residents. The chart below depicts the breakout of emergency calls for Stillwater Township over the last three years. 45 40 35 30 25 20 15 10 5 o FIRE ALARMS MISC. RESCUE EMS SER~CE Fire Response Structure 2 Vehicle 1 Grass/Brush 6 Other 3 TOTAL 12 Alarms Malfunction 2 Fire/Smoke 6 Malicious 0 TOTAL 8 Rescue EMS Medical Call/Assist 33 ExtIication/MV A 6 Other 2 TOTAL 41 Miscellaneous Smoke Scare 3 Arching I Spills/Leaks 4 Carbon Monoxide 0 Power Line Down 1 Other 8 TOTAL 17 Service Calls Lift Assist 4 Public Assist 2 Other 2 TOTAL 8 I Grand Total 86 15 Stillwater Township - I Left - SFD crelVS responded to a grass fire on McKusick Road. CrelVs lVork to extinguish several fires along the railroad tracks. Right - SFD responded for motorcycle accident involving a pOlVer pole on Boom Road. CrelVs assisted EMS lVith treatment and victim transport to the hospital. ~ .,;.'. i.'~-: ~ 1 II"!i Left- SFD crews responded to a motor vehicle accident lVith injuries on Manning Avenue North. SFD extricated patients ji-om vehicle and assisted lVith EMS and transport. 16 BUDGET The Fire Department's operating budget for 2008 was $1,108,401.00 which is equal to 9.5% of the City's total general fund budget. The dollar bill graphic below represents the City of Stillwater's $11,603,359.00 operating budget for 2008. The dollar is divided according to the funding allocated for each area along with the corresponding percentage of the total City budget dedicated to each department. Culture and Recreation 27% $3,141,315 Police 23 % $2,674,345 Fire 9.5% $1,108,401 General Government 25% $2,869,761 Public Works 13% $1,536,680 Other 2.5% $272,857 Costs Recovered While the Stilhvater Fire Department is 9.5% of the total City budget it should be noted that several systems are in place to offset this percentage. These costs, while not directly applied to the Fire Department budget, are applied to the City ofStmwater 's generalfund. Fire Department costs recovered and applied to the City of Stillwater General Fund: · Contract for services - City of Grant, Stillwater and May Townships · Sprinkler/Alarm and Inspection Pennit Fees . Burning Permit Fees $ 279,200.00 $ 32,547.74 $ 135.00 Total: $311,882.74 17 2008 Fire Department Total Budget $1,348,901.00 o Capital Outlay - $ 240.500 . Personnel- $ 936.799 OOperations-$171.602 The graph above indicates the total Department budget which includes the $1,108,401.00 operations budget in addition to the $240,500.00 proposed 2008 capital outlay expenditures. This brings the total 2008 Department budget allocation to $1,348,901.00. The budget has three basic areas: Personnel - Costs associated with staffing the Department . Salaries . Insurance . Benefits Operations - Costs associated with daily Department operations · Training and Education · Safety Equipment · Maintenance Contracts Capital Outlay - Costs associated with large purchase items . Vehicle Replacement · Station Upgrades · Technology Upgrades 18 PERSONNEL SELECTION PROCESS The Stillwater Fire Department (SFD) is a combination full-time/paid-on-call Department. The Department maintains nine full-time personnel, thirty-three paid-on-call staff, and one part-time secretary. The process for becoming a Stillwater Firefighter is intense and requires a committed individual to proceed. The firefighting profession is one of the most trusted public positions an individual in our society can hold and candidates must be beyond reproach. The following requirements and process is followed for each new employee hired by the Stillwater Fire Department. Minimum qualifications for an entry level paid-on-call firefighter position · High School Graduate or G.E.D. Equivalent · Minimum of 18 Years of Age · Valid Driver's License . Reside within 10 miles of Stillwater Fire Station · Ability to Attend Required Training, Drills, and Call Responses Selection process · Submit City of Stillwater Employment Application . Successfully Pass Written Aptitude Exam · Successfully Pass Physical Agility Exam · Complete Employment Interview Upon completion of the employment interview selected candidates will proceed to complete . Thorough Criminal Background Investigation · Psychological Screening · Health Exam and Drug Screening Once the candidate has successfully completed all aspects of the pre-employment process they receive a conditional offer of employment. Once the candidate officially accepts the job offer a hire date will be selected. Once hired the candidate must successfully complete a 12-month probationary period where they will attend numerous hours of training, drills and emergency response requirements. · Attend a Minimum of Two Department Drills per Month . Successfully Complete Firefighter I & II Training (approximately 120 hours) · Successfully Complete Emergency Medical First Responder Training (40 hours) · Comply with Department Run Response Requirements of 20% of Department "All Calls" per Quarter For individuals who are dedicated and seeking a rewarding career, the fire service is the best job in the world! 19 PERSONNEL UPDATES Paid-on-call Promotions John Buckley and Rob Zoller were promoted to the position of Assistant Chief. ,( " "./ A ~ f~, \v' " -- ..~ Assistant Chief Operations/Training John Buckley New Paid-on-call Employees ~.... f Assistant Chief Fire and Life Safety Rob Zoller The Department welcomed several new paid-on-call employees III 2008 and looks forward to the contributions they will make in the coming years. :r Jill Fallin :r Brad Junker :r Aaron Stewart Retirement f' I · f'. Don Rigney receiving his retirement plaque ji-om Firefighter/Engineer Tim Bell. Don sel1'ed the citizens of Stillwater and the Stillwater Fire Department for 18 years. 20 Employee Recognition In April of 2008 the Department was proud and honored to award years of service pins and recognition to the following individuals for their dedication and commitment to the Stillwater Fire Department. The awards given in 2008 recognize completed milestones of service achieved through 2007. 25 Years o.fService 20 Years o.fService 5 Years of Service Above - Assistant ChiefTolll Linhoff awards Captain leffCutler a Certificate of Recognition for 20 years of service. Ron Johnson Rob Zoller Jeff Cutler Ken Schmitz Ken Olson Above - Assistant ChiefTolll Linhoff awards Assistant Chief Rob Zoller a Certificate of Recognition for 25 years of service. -. Firefighter/Engineer Tim Bell 2007 Highest Run Percentage - 71%. Cert(ficate of Excellence: All paid-on-call personnel are required to meet minimum quarterly response requirements. Fire Fighter/Engineer Tim Bell responded to 259 calls for service and went above and beyond and averaged over 710/0 call response for the year. Tim was awarded a Certificate of Excellence for the Highest Run Percentage made in 2007. Congratulations and thank you Tim for your dedication to the Stillwater Fire Department and the citizens we serve. 21 MEMORABLE EVENTS 2008 February 2008 - 1 st Street South :- P' April 2008 - St. Croix River On Sunday morning, February 17, 2008, 9 year old Hope Hendrix awoke to find a fire burning in her home. Hope immediately woke her mother, Angela, and told her of the fire. Hope and her mother exited the bedroom to find the fire burning out of control in the living room. Hope and Angela exited the home to call 911 while another occupant attempted to rescue Hope's 91 year old great grandfather in his bedroom. Stillwater Fire, Police and Oak Park Heights Police responded to the call. They were directed to a bedroom where Hope's great grandfather was located. Police Officers Leslie Wardell and Paul Hoppe broke the window and were able to reach inside and rescue Hope's great grandfather through the window. Hope Hendrix (pictured with Chief Glaser) was presented with a Citizen Commendation for her actions and response during this life threatening emergency situation. Hope new their fire safety plan and the proper actions to take. Officers Wardell and Hoppe were also recognized. On Sunday, April 13, 2008, Stillwater Fire Department and Washington County Fire Department Dive Team were dispatched for a car in the river with occupants trapped inside. SFD arrived on scene in three minutes with a diver on the first truck. Crews immediately got the diver in the water and surface support established and began searching for victims. Within minutes Firefighter/Engineer Jonas Werpy was able to break the side window and remove three patients from the vehicle. Firefighter/Engineer Tim Bell rescued the fourth victim from the vehicle. Boat operations transported patients from the river to Lakeview EMS staff on shore. ."ltufr' Ln' ~ 1 " ~.. .. ,;1 22 May 2008 - Hugo Tornado On the evening of May 25, 2008, the Stillwater Fire Department was dispatched to assist Hugo Fire Department in response to a tornado that struck a residential neighborhood. Stillwater Police and Fire Command post was set up and utilized turning the event and clean up phase. Fire crews provided first aid, fire suppression and provided station coverage for the City of Hugo Fire Department. August 2008 - Ambercrombie Lane The Fire Department responded to a town home with light smoke in the unit. Upon arrival crews found a small dark patch on the inside sheetrock. Crews opened the attic space and found active fire in the attic of the townhome. Crews cut a ventilation hole in the roof and were able to extinguish the fire before it spread to the 9 other units. A lightning strike was the probable cause of fire. August 2008 - Stillwater High Bridge The Stillwater Fire Department responded early Sunday morning, August 10, 2008, for someone who fell off the high bridge. SFD crews along with Washington Couny Fire Department Dive Team responded up river to the high bridge. Once in the area crews searched the water and the islands. SFD crews found the victim who fell 184 feet on the western most island. This unfortunate accident happened in the middle of the night while walking across the high bridge and the individual fell through where a plank was missing. 23 September 2008 - Fight the Fire 5K The Stillwater Fire Department hosted the second annual Fight the Fire 5K on Saturday, September 27, 2008. There was a large turnout for the 5K and the Kids Fun Run on this beautiful September day. The I st place prize went to Torry Kraftson for the second year in a row! December 2008 - Basic Animal Rescue Training (BART) In December the Stillwater Fire Department participated in Basic Animal Rescue Training. This training provided staff with information on how to handle animals safely during emergencies and first aid for animals. Riveliown Animal Hospital donated a Basic Animal Rescue Kit valued at over $600.00 with the essentials needed for animal treatment and rescue to the Stillwater Fire Department. December 2008 - Edgewood Avenue On December 18, 2008, Stillwater Fire Department responded to a structure fire called in by a Stillwater Police Officer while on patrol. Upon arrival Firefighter/Engineer Werpy ran the engine and provided support and water supply to the suppression crew. Firefighter/Engineers Steve Zoller and Ken Olson entered the home with a charged hoseline and quickly knocked the fire down and began to search the home for victims. Upon entering an office area the crew found a victim on the floor. Zoller and Olson carried the victim out to Paramedics from Lakeview EMS for treatment and transport. Fire Crews re-entered the home and extinguished additional hot spots. A fire cause investigation was conducted by the Stillwater Fire Department, Stillwater Police Department and the Minnesota State Fire Marshal's Office. Upon completing the investigation the most probable cause of the fire was discarded smoking materials. t.. Firefighter/Engineers Zoller, Olson and Werpy's quick response aided in the victim surviving this life threatening event. I ---' 24 UPGRADES & IMPROVEMENTS Margaret Rivers Grant The Stillwater Fire Department received a grant from Margaret Rivers Foundation to purchase equipment for the Fire Department Dive Team. Through this grant the Fire Department was able to update the buoyancy control devices, purchase new tanks, dry suits, fins and back up air supply for all divers on the team. 800 MHz Public Safety Radio System Stillwater Fire has been preparing for the new statewide 800 MHz public safety radio system for the past several years. 2008 brought the completion of the tower system, fleet map configuration and final preparations to switch systems at the beginning of 2009. The new radio system will allow all public safety agencies throughout the city, county and state to communicate with each other and provides additional safety for responders. Breathing Air Compressor In 2008 the Fire Department upgraded its self contained breathing air compressor with an Eagle 1 OH.P. RAPTORbac. This upgrade has allowed SFD to maintain OSHA compliance and meet National Fire Protection Association standards. This has allowed SFD to quickly and efficiently fill air bottles. 25 CODE ENFORCEMENT Stillwater Fire Department personnel conducted over 490 inspections during 2008. Inspections consisted of new construction, commercial business, multi-family residential, daycare providers, special event reviews and general company fire inspections of existing structures. 2008 continued to be a busy year conducting inspections of large projects within the City. The Washington County Government Center continued its expansion project which is slated to be completed in 2010. In addition the Millbrook Housing Development, which will include nearly 300 townhomes and single family residential structures, began. Both projects require countless hours from staff conducting plan reviews, code compliance and inspections. Above - North view of the future Washington County Government Center Project. The pictures below depict some of the common fire code violations found during inspections. .. I Above - Inspecting the new addition to the Washington County Government Center. Obstructed fire hydrant. Storage of Hazardous Material in stainvell. 26 STAFF TRAINING In 2008 staff devoted over 3,500 hours in trammg actIvItIes. Crews train for structure fires, water rescue, dive rescue, high level rescue, cardiac arrest, emergency medical calls, hazardous material incidents and numerous other activities throughout the year. Personnel train several times a month and attend training courses and professional development programs throughout the year. Right - Fire crews work with new Res-Q-Jack system, purchased through citizen's generous donations, for car stabilization and patient extrication rescues. -:r-, " Left- Firefighters protect exposures during a training burn of donated home by homeowner. Above - Firefighters train with thermal imaging and fire behavior during training burn. Left - Firefighter/Engineer Jon Bell works with new recruits on hoseline operations. 27 TANK CAR TRAINING - PUEBLO COLORADO Deputy Chief Tom Ballis spent a week in Pueblo Colorado attending a hazardous materials training course. This course was sponsored by the railroad company and was free of charge to emergency responders. 'J:# ...... 1'" ~ " Above - Deputy Chief Ballis and students learn types of control valves and mitigation measures in the event of railway accident. Left - Evaluating the train derailment and chemicals involved. .. r ~ Above - Crews donning chemical suits in preparation of deployment. .... ~.", rf~.. ~ " .. ,t t 1 '" ... " .~ '.... .#\s ~~ . .. ,;' Above - Tank car canying flammable liquids begins to vent due to heat and pressure on the tank. Left - Firefighters monitor air quality while approaching derailment. 28 FIRE PREVENTION & LIFE SAFETY EDUCATION ACTIVITIES The Stillwater Fire Department spends hundreds of hours and takes part in a multitude of events to make up the Department's Fire Prevention and Life Safety Education program. Being proactive in preventing fires and educating the public on personal injury safety is the most progressive and cost effective activity the Fire Department can provide. Fire Prevention/Education Statistics 2008 Activity/Event Contacts Staff Hours Station Tours 325 25 Extinguisher Training 123 24 School Visits 3,297 68 Employee Recognition Breakfast 64 9 Open House 1,500 100 Big Truck Extravaganza 300 12 Awareness 787 68 Smoke Alarm Program 386 23 Total 6,782 329 Fire Education has the single greatest effect to reduce fires and save lives within our community. SFD works diligently to promote safety and devotes hundreds of hours working with the public in fire education and awareness. Above - Councilmember Mike Polehna, Councilmember Adam Nyberg, Chief Glaser, Councilmember Rob Gag, and Councilmember Wally Milbrandt pose for a quick photograph to emphasize the importance of preventing home fires. "~ f",,'..r,. J_: ~,..... I - 1,,( I -, Above - Students practice staying low if there is smoke and crawling out the door. Above - Assistant Chief Rob Zoller and Firefighter Jill Fallin talk with school children regarding fire prevention. 29 Fire Prevention Week Fire Prevention Week was held October 5 - 11. This year's safety slogan "Prevent Home Fires" was emphasized in all activities SFD participated in. It was also advertised in the local media and to area business owners. This year SFD had contacts with over 6,700 people in hands on training and prevention awareness, presentations, tours, and several other activities pertaining to Fire Education and Prevention. Chief Glaser and members of the Fire Department kick off Fire Prevention Week 2008 by addressing Council and members of the community onfire statistics and safety planning. School Visits Stillwater Fire Department visited area schools giving fire presentations to hundreds of students. It starts with kindergarteners learning not to play with matches. First graders practice "stop, drop, and roll" and a home escape plan. Fifth graders are taught the responsibility of being a fire safe person and the consequences if they are not through slide shows and video reenactments. The Stillwater Fire Department spends hundreds of hours and numerous activities to make up the Department's Fire Prevention and Education program. Providing fire education to area residents and students provides the greatest chance to reduce fires in the community. Above - Students practice calling in an emergency to a dispatcher. Above - Assistant Chief Rob Zoller talks about responsibility with a 5'11 grade class. 30 Fire Department Open House The 2008 Fire Department open house was a huge success. The open house continues to attract more residents and again saw more than 1,500 in attendance. Visitors of all ages were kept busy and had the opportunity to take a station tour; obtain fire extinguisher training; get child fingerprinting J.D. cards; receive child car seat safety infonnation; blood pressure checks; spray a fire hose; sit in the fire boats; watch a high level rescue evolution and vehicle extrication demonstrations; enjoy music from the Minnesota State Fire Service Memorial Pipe Band; tour the mobile emergency command post; see the LifeLink helicopter land and tour the helicopter, and all children were able to pick a pumpkin donated by area farmers. - __...J Above - Lieutenant John Nobles teaches proper way to use a fire extinguisher. Above - Spectators get to tour LifeLink helicopter. Left - Captain Chris Zeuli demonstrates a high level rescue of F i refigh terlE ngi neeI' Bill Peltier. Above - Firefighter Mike Peltier assists children with spraying a charged hose line. Left Firefighter/Rescue Diver Dan Cat! shows equipment used by Rescue divers. Above - A large crowd gathered to watch firefighters pe/form vehicle extrication operations. 31 Left - Deputy Chief Ballis mans the griddle so City staff can enjoy a pancake brealifast in conjunction with Fire Prevention Week. Right - Firefighter/Engineer Jonas Werpy and Firefighter Jill Fallin assist students during fire evacuation drills. Left - Over 1,500 residents attended the Stillwater Fire Department Open House. 32 LUMBERJACK DAYS Lumberjack Days 2008 was held July 23 - 27 and the Stillwater Fire Department was on hand to provide emergency services to those in need. To ensure safety for residents and visitors at this fun City festival, the Stillwater Fire Department spends hundreds of hours planning and staffing this event. During this four day event all full-time employees are required to work and many additional hours are provided by the paid on-call staff. Total staff hours for planning, response and staffing Lumberjack Days 2008 were approximately 550 hours. The Stillwater Fire Department was on hand this year to staff the Stihl Iron Jack World Championship and concerts in the park by Martin Zellar, Soul Asylum/Bodeans, Boz Scaggs and ABBA Mania. A CELEBRATION OF OUR HERITAGE 41IN~TlLLWATE~flt.c.~ Services provided and coordinated by ESOl"A'S BIRTHt' the Stillwater Department for Lumberjack Days 2008 include: >- PrepIanning of venue for participant safety and emergency response. >- Preplanning emergency evacuation considerations. >- Briefings with multiple agencies to ensure coordinated response. >- Inspection of vendors to ensure safety and fire code compliance. >- Inspection of fire works launch site to ensure safety and fire code compliance. >- Pre-deployment of fire suppression equipment in strategic downtown locations. >- Downtown Unified Command Center for logistics and response operations. >- Crews stationed at the North and South end of Lowell Park for rapid response. >- Rolling crews were available for first aid in the park during the event. >- Patrolled the St. Croix River during concerts for water rescue and boat emergencies. >- Crews at Public Works facility to cover calls west of town. >- Increased crews at the station to cover EMS and fire calls for the rest of the City. >- Crews at the 5k and 10 mile run providing EMS services and water. >- Participation in the Lumberjack Days Parade with multiple crews and fire apparatus. >- Responded to a severe weather event which required evacuation of the downtown area and left numerous vendor tents damaged and set boats adrift on the river. 33 Right - Crowds begin to gather in anticipationjor the evening concert. Left - Numerous boats moor to watch the activities throughout the week. I:.~ ~~'\ , X ,~. ~ ilia 'II ~I. . ~~'I~I~ '~-- :.~_. J,-^. ;:"~L,~~lr:- r'/.';- ~"'Jt-'!, ,~. i..... "" .,~ r 1\" ~.l,.' , . 't~~ ,\.': :'~ .~",,"_, . <" ...., ."'-" ,:. '" ..,~...... r :~.':; .. ,,\:' T ~ ",.~ ,..'. -'", /I ,c ".'- r l' . v. 4'}, ('~'. __7' ~_b!J',~ "" . .~"t,i", , "p-" 'f" . Left - Spectators enjoyed watching the dog jumping competition in I conjunction with the Iron Jack World Championship. ... Above - SFD staff patrol the river to provide EMS and fire response. Left - Spectators fill the park to watch the evening concert. 34 COMMUNITY EVENTS & VOLUNTEERING The Stillwater Fire Department devotes hundreds of hours each year to community events, volunteer opportunities and fundraising. Personnel live and work in the community they serve and proudly represent the City and Department at numerous venues. Here are some of the highlights for 2008. ~ National Night Out ~ Calendar Fundraiser It ~ Summer Tuesdays ~ School Patrol Picnic L- II 1 ~ Big Truck Extravaganza .~ ~ Cub Foods Community Day ~ Special Olympics Basketball ~ St. Mike's Fun Fest .; .j ~ Salvation Army Bell Ringing ~ Stillwater Criterium Bike Race Firefighter/Engineer Joe Marchetti gives a tour of the ladder truck at St. Mikes Fun Fest. ~ Fight The Fire 5K ~ Santa Escort after Thanksgiving ~ Stillwater Elks Christmas Tree Sale ~ American Cancer Society Relay for Life ~ Liberty on the Lake Fourth of July Community Parade ~ Annual Stillwater Chamber of Commerce Twinkle Parade Future firefighter looking at the trucks while on a tour of the fire station. 35 Mock Prom Crash ~ l!,. .. j:.{~f" Ii . Right - Stillwater Fire Department, SADD and multiple other public safety agencies responded to a mock crash at Stillwater High School to demonstrate what happens if you chose to drink and drive. ~J 1 Annual School Patrol Picnic , .\ Left to Right - Captain Chris Zeuli, Firefighter/Engineer Tim Bell and Firefighter/Engineers Joe Marchetti and Jon Bell prepare to hand out goodie bags to the kids. Criterium Bike Race SFD staffed the bike race and provided EMS to all race participants and spectators. 36 ApPARATUS INVENTORY The Stillwater Fire Department maintains an inventory of high quality apparatus ready to respond to an emergency on a moments notice. All the apparatus is maintained and checked daily by the on-duty crew. Any major repairs or required maintenance is coordinated through the maintenance captain who schedules, documents and ensures the equipment is in sound working condition. Stillwater Fire's apparatus inventory consists of: 6105 6106 6107 6108 6109 6110/ 6111 6112 Heavy Rescue Truck 1989 Ford L8000 Chassis Heavy Rescue Vehicle. 6105 carries a compliment of rescue tools for extrication, high angle, ice/water rescue, cribbing stabilization, EMS/first aid equipment and is a support vehicle used for dive/water rescue and air cascade system for on scene breathing apparatus filling, as well as a rehabilitation station for firefighters at emergency incidents. Water Tanker 1989 Ford L9000 Chassis Water Tanker. 6106 carries 1,800 gallons of water for rural firefighting applications and water shuttling operations. 6106 is capable of pumping 300 gallons per minute from a power take off driven pump. Quick Attack Pumper 2004 Ford F550 crew cab, 4x4 chassis w/ 6.0L V-8 diesel engine. 6107 carries 250 gallons of water, 30 gallons of class A foam, portable front and rear winch, portable rescue tool, air reel, on-board generator and has a CAF's (Compressed Air Foam) system. 6107 also carries EMS/first aid equipment, AED and technical rescue equipment. Rescue/Engine Company 1996 Pierce Lance Chassis Rescue/Engine Company. 6108 is a Rescue/Engine carrying 500 gallons of water, hoses, ladders, ventilation equipment, 1,750 gallon per minute single stage pump, water rescue, high-level rescue, EMS/first aid equipment including an automatic external defibrillator (AED) and an electric powered Hurst extrication tool along with attachments. Engine Company 1986 Ford L9000 Chassis Engine Company. 6109 carries 500 gallons of water, hoses, ladders, ventilation equipment, and a two stage 1,250 gallon per minute pump used for structural firefighting applications. 4x4 Grass Rigs 2007 Ford F350 4x4 Grass Trucks. 6110/6111 both carry 150 gallons of water and have 8 gallon foam tanks, wildland firefighting equipment and a 150 gallon per minute pump with a booster hose and hand lines for wildland/grass firefighting applications. 105' Heavy Duty Aerial Ladder 2002 Pierce Dash Chassis Heavy Duty Aerial Ladder. 6112 carries a 105' steel ladder with a pre-piped waterway, 500 gallons of water, 1750 gallon per minute single stage pump, hoses, ground ladders, ventilation equipment and the capability of all wheel steering. 37 6113 10' Zodiac Boat Zodiac Boat. SFD maintains one Zodiac rescue boat for water rescue situations on small ponds or lakes with no access. The Zodiac boat is light and maneuverable for access to hard to reach ponds and ice rescue situations. 6114 16' RescueOne Boat 2007 RescueONE Boat. 16.5' x 6.5' aluminum rescue boat, 40h.p. Mercury engine, command console with steering, seat and engine controls, dive platfonn and light bar mount. This vehicle will be used on lakes and the river for dive operations, fire suppression and rescue. 6115 Suburban Utility Vehicle J 993 Chevrolet Suburban. 6115 is used for transporting crews and equipment to emergency scenes and emergency medical calls. 6116 Special Operations Trailer 2004 J 4' Haulmark Trailer. 6116 is used for fire prevention and life safety activities as well as support operations during incidents. The trailer contains fire investigation tools and equipment and can be used for many different purposes as necessary. 6118 Chiers Command Vehicle 2002 4x4 Chevrolet Tahoe. 6118 is equipped as a command vehicle for fire officers to manage emergency incidents. An incident command board, accountability board, EMS first aid kit, hazardous materials reference procedures, maps and contact information are readily available for use by the incident commander. 6119 Deputy Chiers Vehicle 200 J 4x4 Chevrolet Blazer. 6119 is assigned to the Deputy Chief of the Department and is available for response to and from emergency scenes. 38 STILLWATER FIRE DEPARTMENT 2008 Professionalism, Respect, Integrity, Dedication, Excellence - P.R.I.D.E. 39 )f. total of 1,416 calls for service were answerea 6y SPfD personnel in 2008. 2008 was a very active year for tlie (j)epartment. Several /i:igli profiJe events occurrea tliroug/iout tlie year resu{tino in recognition of citizens ant! emergency resporulers aCi~. Several /iouse fires resulted in outstarulino rescues of tlie occupants. :Nine year o/if Nope Nerulri:Jc IieCpea save Iier entire family ant! was awarded" a Citizens Commentfation for Iier actions w/ien Iier great grandfatlier's /iouse cauglit on fire in Pe6ruary. Several fire rescue divers were recognized" for tlieir Cife savino ifforts in a serious incUfent w/ien a car went into tlie river ant! was su6mergea in mUf-)f.prif. q'/iree firefialiters were /ionorea for tlieir life savino actions in (j)ecem6er for removino a victim from liis 6umino /iome. Pire ant! rescue personnel wiJ( ris~a Cot w/ien tlie potential outcome is to save a life. Wliat d"oes 2009 liave in store for tlie (j)epartment ant! communities protected"? Severe 6Utfget cuts ant! tlie ever increasino request to d"o more witli Cess wiJ( cliaffenoe tlie (j)epartment Ci~ never 6efore. rrIie addition of a new tfowntown StiCCwater patijno ramp, continued construction in tlie :MiCl6roo~ Nousino (j)eveCopment, tlie upgrade of County (}{pad 15 to a four-Cane liigliway, tlie construction of a new 103 unit senior assisted care facility, aCong witli numerous special events wiJ( continue to increase tlie d"emant! for services on tlie (j)epartment ant! its personnel SPfD wiJ( strive to meet t/iose cliaffenoes. StiCCwater Pire is proud" of tlie services provid"etf ant! wiJ( continue to serve our community witli (]'. (}tI. (j). p..: (]lrofessionaCism, ~ect, Integrity, (j)etfu:ation ant! ~effence! 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V5 ::c '-' 6" (j~O >~ 00= ~~ . ~ ~ = 0 (j I """- ~ . 03 3 ~ 2. ~ 0 ~ 3 r~ ~ ~ t: ""'-l ~ ~ ~ ~ ~ ~. r;. ~ ~ ~ Q '< ~ ~ t-t- ~ r.IJ 0 -. ~ o::r- r.IJ ~ 0 ~. 113 ~ 0 ~. '-' ~ ~ 0 ~ t-t- = ~~ 113 -. Q ~ ~ ~ "'1 -. o ~ .......Q.. .......0 ~~ -. ~ ~ 0 t-t- t-t- o 113 '< t-t- ~.~ ~~ ~ Q.. 3 ~ Q ::l - . t-t- ....... -. -. "'1 ::l ~ 113 Q.. ~ Q Q~ Q.. o~ ~~ "'1 ~ = ~ ~ I'D ,.;.. n = ,.;.. n ~ r;IJ = ~ """"'" ,.;.. 1-1- I'D r;IJ ~ ;? =r = o ~ o =r ~ ,.... ~ ~ ~ . ,.... ~ 0 ~. = ~ ~ ,....~ = ~ o ~. ~ < o ~ = ~ ~ r.IJ ~ ~ ~ =r o 0 ~ 0 ~ ~ ~ r.IJ ~ ~ o ~ ~ ~ = ~ ~ l-; rD ......... n o ::s ~r+ -.......- LIST OF BILLS EXHIBIT II A" TO RESOLUTION #2009.56 1ST Line/Leewes Ventures LLC 3D Specialties, Inc. AI's Coffee Company APWA Aramark Uniform Services AT&T Ballis John T. Board of Water Commissioner Buberl, Hailey Business Radio Licensing Carquest Auto Parts Carte Graph Systems, Inc. CATCO Parts and Service CDW Government, Inc. Chemsearch City Engineers Assoc. of MN Clark, Luann Coca-Cola Bottling Company Comcast Cornerstone Copy Center Creative Product Sourcing, Inc. - DARE Cub Foods Delta Dental Plan of Minnesota Denny Hecker Auto Connection Denucci, Cody Emergency Automotive Technologies, Inc. Fastenal Company Fire Marshall Assoc. MN Fred's Tire Company Gannaway, John GCR Minneapolis Truck Tire Ctr Grainger Grand Prix Vending Greeder Mondor Electric LLC GSSC Hartland Fuel Products, LLC Heritage Printing, Inc. Holiday Credit Office Internal Revenue Service Cente Kath Companies Krongard, Leslie L.T.G.Power LarsonAllen LLP League of MN Human Rights Commissions Concession Supplies Uchannel Adapters and steel wedges Concession Supplies Membership Mats, Mops Telephone 651-430-2601 2 Background Checks, Hamond, Bjorkman March 2009 WAC Charges Tobacco Compliance Checks FCC license fee Equipment Repair Supplies Carte Lite Site 9 pack MA Fittings Software Opti Kill and Maxi Blaster Membership Cleaning At City Hall Concession Supplies Cable 8772 10 565 0003334 RRR Journals. Pledge Cards Dare Supplies Concession Supplies Dental Cobra Vehicle Maintenance Reimburse Work Boots Replacement Strobe Tube Sign Shop Misc Supplies 2009 Membership Tom Ballis Tire Repair Parking Commission Presentation Repair Tractor Tire Gear Puller Concession Supplies Move Control panel and change GFCI recep Fix Alarm System Unleaded Business Cards D Brady & B Karnuth Diesel Arbitrage Rebate 2004 B Bond Issue Gear Oil and Marine Oil Maintenance Compressors at Lily Lake Chain Stihl,Bar Progress Billing 2008 Audit Dues 2009 32.90 253.28 384.95 171.25 1,186.14 196.23 900.00 10,197.00 27.00 295.00 203.34 7,148.00 198.52 221.54 2,828.52 60.00 1,057.50 796.80 64.18 334.41 268.85 14.78 313.80 21.49 46.95 57.32 336.04 35.00 44.99 52.66 223.06 252.09 99.40 1,501.00 268.32 4,035.33 189.83 49.57 1,997.73 336.40 140.00 128.11 9,780.00 78.75 EXHIBIT II A" TO RESOLUTION #2009-56 Lehmicke Construction Inc Linner Electric Co. Loffler Companies, Inc. Mac Queen Equipment Inc. Magnuson Law Firm David Magnuson dba Maritronics, Ltd. Menards Metropolitan Council Metropolitan Council Environmental Service Miller Excavating, Inc. MN Dept of Labor and Industry MN State Patrol Mondor LTEE/LTD Moody's Investors Service MTI Distributing Needels Supply, Inc. Newman Signs Office Depot Olson Courtney L. Pioneer Rim and Wheel Co. PMI Computer Supplies Post Board Professional Wireless Communications Reed Business Information Rick's 36 Automotive Service Riedell Shoes, Inc. Schell Scott Sentry Systems, Inc. St. Croix Boat & Packet Co. St. Joseph Equipment Stillwater Lions Club Streicher's Sun Newspapers Trans Union LLC Unique Paving Materials, Inc. United Refrigeration, Inc. US Bank USAble Life Verizon Wal Mart Community Watson Company, Inc. The Zee Medical Service Bobcat Snow Removal Use Tax Computer Support 2008 Crosswind Sweeper Prosecution Repair Goal Lights for North/South Rinks Cotton Mop Heads March Sac Report May 2009 Wastewater 2008 Street Improvement 1st Qtr 2009 State Surcharge 2009 Vehicles Inspected Decals Skate Covers for Resale GO Capital Outlay Bonds 2009 B Tire Cleaning Chemicals Sign Supplies Copy Paper Tobacco Complaince Checks Grease Cap Computer Supplies Application for License Renewal Maintenance Contract Myrtle St Ravine Legal Ad Repair coolant on 6118 Skates for Resale Reimburse of Memory Stick Parks Camera Monitoring Services Manager Equipment Repair Supplies 2nd Qtr Dues Uniforms Publication Pre Employment Credit Ck Winter mix asphalt Ventor Motor for South Locker Room Paying Agent Fee Term Life Insurance Cell Phones Office Supplies Concession Supplies First Aide Supplies Page 2 324.00 1,460.50 33.75 135,159.10 7,939.33 595.00 275.65 19,800.00 110,865.59 7,685.65 1,372.84 20.00 956.67 5,950.00 151.26 455.47 121.26 227.37 27.00 8.43 153.70 810.00 1,029.00 191.88 795.53 1,017.96 26.56 140.65 66,688.30 8.29 100.00 111.97 137.70 24.60 415.99 203.89 6,070.64 411.12 1,556.29 86.78 161.34 133.72 EXHIBIT II A" TO RESOLUTION #2009-56 LIBRARY Baker & Taylor Blocher, Carolyn BWI Comcast Desteno, Debrorah East Suburban Resources, Inc. G & K Services Gaylord Bros. Inc. Heritage Printing MN Office of Enterprise Office Depot Credit Plan Random House Recorded Books, LLC Stillwater Library Vacland Xcel Page 3 Books Mileage,Supplies Children's Books Telecommunications Storytime Substitute Shredding Rugs & Towels Book Repair Tape Paper Telephone Supplies Audio Audio Postage Janitorial Supplies Utilities 2,526.58 54.58 16.83 49.90 309.78 6.90 196.40 113.16 18.50 288.79 314.16 120.80 13.90 2.45 89.80 4,769.03 iIlwater ~ ~ ,~ THE BIRTHPLACE OF MINNESOTA . J APPLICATION FOR PERMIT TO SELL Permit No 2009.. 27 Location Lily Lake Park Organization Organization Type (Individual, For-Profit, or Non-Profit) Individual First Name Brent Last Name Sharon Address 14221 55th Street N City Stillwater Date of Birth: State MN Zip 55082 Mailing Address (if different than above) Daytime Phone 308-8797 Other Phone 351-3647 Event (softball game, wedding, etc. Ball Tournament Type of Activity (fund raiser, dancing, music etc.) Beginning Day: Friday, July 24, 2009 Ending Day Sunday, July 26,2009 ~ Beginning Time 1 :00 PM Ending Time 6:00 PM Selling of Beer 3-2 Selling of Beer (over 3-2)* 0 Selling of Liquor* Selling of Wine* *Requires a temporary license through MN Liquor Control o [] Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell Issued o Approved by City Council on CITY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101-5133 (651) 201-7507 Fax (651) 297-5259 TIY (651) 282-6555 WWW.DPS.STATE.MN.US APPLICA nON AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER 41... O'}J.f ~~; I STATE ZIP CODE S-S-v8' )..- HOME PHONE (1f).l 4?o- 'I'o~ ve.lJ..l CITY no t... Il. Q. Toe ORGANIZATION OFFICER'S NAME . i'-t..~A'T;il.1L t(;"S'o'Z)- Location license will be used. If an outdoor area, describe . -S;f M u!JlA ~ J.. '> fJ AL/LJ,J b 1..0., 0' to (,... ~~ fl-ttT.s I 'Tii!' D1:= rv~l ~s..,. (1"" tJII-L U ~e<:ri12."-'-11.D To ~07 -T/l.A;:':;'.t:- 01.)....0{. Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. ""/ A Will the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage. (]ktitOt.-i '- Mu,..,>./!41- I#SUIZ.A,Je.~ S~60)roo APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return tbis application to be used as tbe License for tbe event PS-09079 (05/06) r ~iIlwater - - -~ Administration 'J Memorandum To: Mayor & City Council From: Larry D. Hansen, City Administrator Date: 4/3/2009 Re: 2009 Forestry Contract Attached is the contract for Forestry Consultant services. Dr. Kathy Widen has been the City's consultant for many years and provides an excellent service at a relatively low cost. She consults with City staff on all tree issues, reviews all private development projects, provides articles for the City residents in the newsletter, and conducts seminars for the City. The majority of her time is spent with citizens on an individual basis (see work plan). Dr. Widen is paid $48.00 per hour; this is a $1.00 increase over last year's contract. RECOMMENDATION: I highly recommend renewal of the Forestry Contract for 2009. RESOLUTION 2009-57 APPROVAL OF FORESTRY CONSULTANT CONTRACT FOR 2009 BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the agreement between the City of Stillwater and Katharine Widin, Plant Health Specialists, Inc. for consulting forestry work for 2009 and the work program for 2009, is hereby approved. Adopted by the City Council this th day of April, 2009. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk FORESTRY CONSULTANT CONTRACT FOR 2009 This contract is made this th day of April 2009, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, "City", and Kathy Widin, Plant Health Associates, Inc. 13457 Sixth Street North, Stillwater, Minnesota 55082, "Consultant". RECITALS The City desires to retain the services of the Consultant to provide consulting services in the development and maintenance of a forestry management program. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the services as shown on the attached Exhibit "A" on behalf of the City. SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered largely in the field or at Consultants place of business and not in the Office of the City. SECTION III. COMPENSATION 1. The City will pay to the Consultant as follows: a. $48.00 per hour for services listed in Exhibit "A" or as otherwise approved by the City. b. Ordinary and necessary business expenses incurred by the Consultant and attributable to the work will be reimbursed by the City provided that prior written approval is given by the City. SECTION IV. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION V. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. SECTION VI. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. SECTION VII. DURATION This contract will be in effect from January 1,2009 through December 31,2009 and will be renewable on an annual basis upon mutual agreement by both parties. This agreement may be terminated by either party upon sixty (60) days written notice to terminate the agreement by the party IN WITNESS WHEREOF, the parties have set their hands this 7th oay of April, 2009. CITY OF STILLWATER By: Ken Harycki, Mayor By: Diane F. Ward, City Clerk PLANT HEALTH ASSOCIATES, INC. By: Kathy Widin EXHIBIT A Stillwater Forestry Program Proposed Work Program for 2009 F K th D W.d. PhD F t C I rom: a arIne . lID . . ores ry onsu tant SERVICE ESTIMA TED WORK PROPOSED/ACCOMPLISHED HOURS Maintenance of Public Trees Staff /Council Communication 38 Meetings with staff, reports, updates. Evaluation of Trees on Public Evaluations of trees on public property to determine nature of tree problem(s) Property: and whether or not specific trees should be removed or need other care - as Boulevard Trees requested, on a case by case basis Park Trees Trees on City Propertv Education/Outreach Write Articles 5 Articles for City Newsletter (2) and 1 article for the Stillwater Gazette on tree- Fact Sheets & Pest Info. (costs shared) related issues 'Fact Sheets' for residents - info. placed on city website (costs shared with cities of Oak Park Heights, Lake Elmo & Mahtomedi) Maintain Forestry Hotline 65 Return phone calls from residents and make site visits regarding tree insect, disease and cultural problems. Send literature to residents regarding information requested. Seminars/Workshops for 3 Info. sessions for residents on trees, also tree insect, disease, and cultural Residents (costs shared) problems, and invasive plants; Seminar will be done in association with the City of Oak Park Heights and the St. Croix Oak Savanna chapter of "Wild Ones", a group interested in landscape use of native plants: "Healthy Trees for Our Landscapes" (emphasis on native School Planting Projects and 3 tree selection and care) 4/16/09 Family Means Bldg. Environmental Education Stonebridge School Forest and other elementary schools - meet with teachers, participate in education/planting day Neighborhoods 15 Work with neighborhood associations on tree projects/problems: Tree Protection Site design review for wooded 4 Site review of building placement, tree location and protection on wooded lots & Tree Cutting Permits building lots Site inspections, evaluation re: requests for tree removal/tree cutting permits on orivate properties Oak Wilt! 7 Survey for oak wilt infection centers within the City; provide information and Dutch elm disease assistance to property owners in management of oak wilt and Dutch elm disease Site review/tree protection and 8 To provide guidelines, site review for City projects regarding tree selection, management projects; memos, planting, care and I?rotection (incl. buckthorn management) meetings, etc. Development Projects 10* Review of development plans, site visits, inspections, reports to city. (paid by developer/project) Estimated Hours for 2009: City = 148 (@$48.00Ihour) = $7,104.00 *Developer = 10 (paid by developers) Forestry Program Final Report 2008 From: Katharine D. Widin, Ph.D., Forestry Consultant 1/15/09 Evaluation of Trees on Public Property At the request of City Staff (Comm. Devel., EngineeringlPublic Works or Parks), or residents, I visited sites within the City to evaluate the health of trees and make recommendations regarding their care. The trees examined included boulevard trees, park trees and trees elsewhere on lands owned by the City. I also inspected trees along the McKusick Ravine Trail and the Liberty/Legends (Long Lake) trail for structural problems and made recommendations to the City. Some risk/dead tree situations had to be referred to the city Code Enforcement Officer in order to have trees removed from private property. Meetings, telephone discussions, emails, memos and reports regarding these issues. (47 hrs.) Forestry Contacts I returned telephone calls from City residents and made site visits to look at trees and shrubs and recommend management for tree planting, pruning, removal, and insect, disease and cultural problems. In 2008 I returned approximately 170 phone calls and made 125 site visits to residents (an increase over 2007). Calls were in regard to tree insects (especially Japanese beetles and pine sawflies), diseases, cultural problems, tree protection, tree and shrub i.d., buckthorn management, drought stress, structural problems, storm damage and tree care. This is a very positive part of the program and a service valued by residents. (69.5 hrs.) Public Information/Outreach I wrote articles on tree management topics for several issues of the City Newsletter (oak wilt, landscaping for wildlife, buckthorn, tree planting and fall colors) and I also prepared some handouts on tree problems for residents (2.5 hrs.) I was interviewed for an article on landscaping for wildlife which was published in the Stillwater Courier/Lake Elmo Leader. I prepared and presented a seminar on "Landscaping for Wildlife" which was presented at the Family Means Bldg. in association with the City of Oak Park Heights (6.5 hours). Proposal for city application for the Tree City, USA award, which city declined to pursue ((1.5 hrs.) Representation at professional meetings, grant workshops, seminars, conferences as municipal forestry consultant. (Costs for some of the outreach work was shared with the cities of Oak Park Heights, Mahtomedi and Lake Elmo) Other Projects Stonebridge School Forest (risk tree i.d., management information, tree species and planting recommendations), Pine Hollow Townhomes (evaluation of landscape trees and management recommendations), Liberty Development (evaluation and inventory of trees in two parks and report to city and Liberty HOA board with management recommendations), Oak Glen Townhomes (evaluate trees with stem girdling roots and other problems), 1st St. "Beautiful Boulevards" planting project (advised residents on tree species, boulevard width requirements, planting methods). (28 hrs.) I also represented the Stillwater forestry program at an equine forestry workshop at Arcola Mills 311/08. Oak Wilt and Dutch Elm Disease This work included oak wilt survey and work with property owners on oak wilt diagnosis and management. For Dutch elm disease I visited properties upon request and offered management information. (5 hrs.) Tree Protection Site visits and memos re: requests for tree cutting permits. (3.5 hrs.) Site review/tree protection and/or tree evaluation, memos, meetings, inspections for City projects: Boutwell Rd., 6th St. , Willard St. and Still. Parking Structure (5,5 hrs.) Work on developments regarding plan review and site visits as regards tree preservation, tree removaVreplacement, landscaping and reports to city: Nightengale Estates, Still. Jr. High parking (13.5 hours - developer). Total Hours 2008 = 169 (City) ($7,943.00) 13.5 (Developer) ($634.50) , Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 3/31/2009 Re: New Wine & Strong Beer liquor license A liquor license application has been received for the transfer of a Wine & Strong Beer liquor license from Aristos LLC, DBA: Aristos located at 1180 Frontage Road. Approval for the license should be contingent upon approval by Police, Finance, Fire, Building Departments and Minnesota Liquor Control. ACTION REQUIRED: If Council desires to issue a new On-Sale liquor license they should pass a motion to adopt Resolution No. 2009-_ APPROVING ISSUANCE OF A NEW WINE & STRONG BEER LIQUOR LICENSE ~ APPROVING ISSUANCE OF A NEW WINE & STRONG BEER LIQUOR LICENSE WHEREAS, an application has been received for a the transfer of a Wine & Strong Beer liquor license Aristos LLC, DBA: Aristos located at 1180 Frontage Road; and WHEREAS, a public hearing on the new liquor license was held on April?, 2009; and WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves issuance of the Wine & Strong Beer Liquor license conditioned upon approval by Police, Fire, Building Inspection and Finance Departments, and Minnesota Liquor Control. Adopted by Council this ih day of April, 2009 Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk "" . I · I I I I I ,-J-J- 3E ROAD .0 . ---i ! I I Location Map 199<1 .. . 20QO . It o o I~ I 1_- . . .. l1 ~ ~ W ...J :::> o co 1875" .. ...J c::( ~ I- (j) :::> o z 1902-1912 It 1902-1916 1910 1e40 1987 .~, It / \ \ . / . .j /ot>7 -\ L/ I;. - /~ ~082 It R22W R2IW R20W Vicinity Map o 275 Scale in Feet :-~~=Cll.compilM;on =':::'==~~". =-~~-==:-= =le':i~~&~OIIir;e a~~.~~~ t""W Much31,2OOCI ..... ~~illwater ...- =::::-- ---~~ ~ , Ad .. . J .. mInIstratIon NOTICE OF PUBLIC HEARING ISSUANCE OF A NEW "WINE & STRONG BEER" LIQUOR LICENSE Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, April 7, 2009 to consider the issuance of a new Wine & Strong Beer liquor license to Aristos LLC, DBA: Aristos, located at 1180 Frontage Road, Stillwater, MN. Samy Yousef, applicant. Diane Ward City Clerk Published in Stillwater Gazette on Friday, March 27,2009 Posted: Thursday, March 26, 2009 216 4th Street N., Stillwater, MN 55082 .651-430-8800. www.cLstillwater.mn.us G,. ~i1Jwate~ ....... =-~~ ......--- -, ---=, rHE 8:IR"fHPl.Acr or M1N}~E$9rA J City Council DATE: April 2, 2009 CASE NO.: 09-07 APPLICANT: City of Stillwater REQUEST: A zoning text amendment related to the regulation of radio and television towers, Section 31-101 and Section 31-512 of the Stillwater City Code. CC DATE: April 7, 2009 PREPARED BY: Michel Pogge, City Planner~1< REVIEWERS: City Attorney and Community Development Director BACKGROUND On February 9, 2009, the Planning Commission had a public hearing to review and discuss the current regulations related to communication towers in the city. The Commission felt that the current regulations failed to adequately address new innovations in the type of towers since the City's radio and television tower regulations were first put in place back in 1997. Specially the Commission asked staff to prepare an amendment that added language making" stealth" towers the preferred tower type in residential zoning districts. DISCUSSION City Staff has prepared the attached amendments to the City's radio and television tower regulations to address the concerns expressed by the Commission. There are four basic parts to the proposed amendments. The changes include: 1. Sec. 31-101 is amended to define what guyed, lattice, monopole, and stealth towers are. 2. The remaining changes are to Sec. 31-512 of the City Code titled Regulation of radio and television towers. a. The requirement that only monopole towers are permitted in residential districts is deleted. b. Towers in residential zoning districts will now be subject to design review by the HPC. The purpose of design review is to protect the historic integrity, natural setting, and character of Stillwater's residential areas. " Regulation of radio and television tower Page 2 c. Under tower construction requirements, stealth towers become the preferred tower design in residential districts. This language would allow the City to approve monopole towers in cases where structural, radio frequency design considerations or the number of providers preclude the use of a preferred tower design. This determination would be made during the design review process. Guyed and lattice towers are specifically prohibited in residential districts. Councilmember Roush requested that staff present options related to requiring City Council approval of all conditional use permits for new towers. With a few exceptions, Section 31-204 of the Stillwater City Code currently designates the Planning Commission as the decision making authority and the City Council the appeals board for Condition Use Permits. If the Council desires to designate the Council as the decision making authority for conditional use permit for new towers, then an amendment should be made to Section 31-204 making this exception along with noting it in Section 31-512. The following addition to the proposed ordinance would accomplish this: 931-204, Generally is amended by striking 931-204, Subd. 5, footnote 1 and replacing it with the following: 1 For conditional and special use permits in the CA, General Commercial zoning district, Floodplain Overlay District, the St. Croix River Overlay District, and the Regulation of Radio and Television Towers, the city council shall be final decision authority. Additionally, the city council shall be the final decision authority for those specific conditional or special use permits so noted in the use tables of Section 31-315 and Section 31-325. 931-512, Regulation of Radio and Television Towers is amended by changing 931-512, Subd. 3 as follows: Subd. 3. Antenna and towers in residential districts (RA, RB, RCM, RCH). Any person, firm or corporation erecting a tower or antenna in a residential district must obtain a conditional use permit from the City Council and meet the following requirements: 931-512, Regulation of Radio and Television Towers is amended by changing 931-512, Subd. 4 as follows: Subd. 4. Stillwater West business park districts--Business park commercial, business park office, business park industrial (BP-C, BP-Q and BP-I). Any person, firm or corporation erecting a tower or antenna in the Stillwater West Business Park shall require a conditional use permit from the City Council and meet the following requirements of this Section 31-512: Regulation of radio and television tower Page 3 ALTERNATIVES The City Council has the following options: 1. Approve of the proposed ordinance. 2. Amend and approve the proposed ordinance. 3. Deny the proposed ordinance. 4. Continue the public hearing until the April 21/ 2009 City Council meeting. ACTION BY THE PLANNING COMMISSION The City Planning Commission (CPC) reviewed the Zoning Text Amendment at their March 9/2009 meeting. The CPC voted 8-0 to recommend that the City Council approve the Zoning Text Amendment related to the regulation of radio and television towers. STAFF RECOMMENDATION The City Council approve the first reading of the ordinance for a Zoning Text Amendment related to the regulation of radio and television towers as presented. Sec. 31-010. Definitions. 6. Antenna when found in Section 31-512 (Regulation of radio and television towers) means any structure or device used for the purpose of collecting or radiating electromagnetic waves including, but not limited to, directional antennas, such as panels, microwave dishes and satellite dishes, and omnidirectional antennas, such as whips. 166. Tower when found in Section 31-512 (Regulation of radio and television towers) means any pole, spire, structure or combination thereof, including support lines, cables, wires, braces and masts intended primarily for the purpose of mounting an antenna, meteorological device or similar apparatus above grade. Sec. 31-512. Regulation of radio and television towers. Subd. 1. Purpose. In order to accommodate the communication needs of residents and business while protecting the public health, safety, general welfare and aesthetics of the community, the city council finds that this Section 31-512 is necessary in order to: (a) Facilitate the provision of wireless telecommunication services to the residents and businesses of the city; (b) Minimize adverse visual effects of towers and antennas through setting design standards; (c) Avoid potential damage to adjacent properties from tower failure through structural standards, lot size requirements and setback requirements; and (d) Maximize the use of existing and approved towers and buildings to accommodate new wireless telecommunication antennas in order to reduce the number of towers needed to serve the community. Subd. 2. Location preferences for antennas and towers. (a) Water towers. (b) Collocations on existing telecommunications towers. (c) Sides and roofs of buildings over two stories. (d) Existing power or telephone poles. (e) Government and utility sites. (f) School sites. (g) Golf courses or public parks when compatible with the nature of the park or course. (h) Regional transportation corridors. Subd.3. Antenna and towers in residential districts (RA, RB, RCM, RCH). Any person, firm or corporation erecting a tower or antenna in a residential district must obtain a conditional use permit and meet the following requirements: (a) Communication antennas, subject to the following conditions: (1) Satellite dishes for television receiving only are subject to the accessory structure requirements for residential districts. (2) All antennas must be designed and situated to be visually unobtrusive, screened as appropriate, not be multicolored and may contain no signage, including logos, except as required by the equipment manufacturers or city, state or federal regulations. (3) An antenna placed on a primary structure may be no taller than 15 feet above the primary structure. Any accessory equipment or structures must be compatible with the desi n and materials of the rima structure and not visible fro 111 ClPublic street. (5) Minimum land area for freestanding in residential districts is one acre. (6) A tower and any antenna combined may be no more than 75 feet in height, or 100 feet in height if collocated. (7) A tower may not be located within 100 feet of any existing or planned residential structure. (8) A tower must be setback from a street line a minimum of the height of the tower and any antenna; and towers or antennas may be sited in preferred locations as listed in Subd. 2 of this Section 31-512 subject to design permit approval. Subd.4. Stillwater West business park districts--Business park commercial, business park office, business park industrial (BP-C, BP-O and BP-I). Any person, firm or corporation erecting a tower or antenna in the Stillwater West Business Park shall require a conditional use permit and meet the following requirements of this Section 31-512: (a) Exception. Communication antennas attached to an existing structure or in preferred location which are no higher than 15 feet above the primary structure and are allowed as permitted use. (b) Conditions. Communication towers and antennas are subject to the following conditions: (1) A tower and antenna may be no more than 75 feet in height, 100 feet if collocated. (2) A tower may not be located within 300 feet of the property line of residentially zoned property. (3) A tower may be located no closer to a street property line than a distance equal to the height of the tower plus ten feet. (4) Minimum lot size is 0.5 acre for a primary tower use. (5) Towers may be located no closer than one-half mile to the closest tower or other collocation PWCS transmitting facility. (6) If a tower is erected on a site with an existing primary structure, the site must have a space of 1,200 square feet set aside exclusively for tower use. The tower may not be located in the front or corner side yard setback area of the primary structure but to the rear of the site. Subd. 5. Central business district (CBD) and professional administrative (PA) district. Any person, firm or corporation erecting an antenna in central business and professional administrative districts shall meet the following requirements: (a) Towers are not allowed in the CBD and PA districts. (b) Antennas are allowed subject to design review. The purpose of design review is to protect the historic integrity, natural setting and character of downtown and its historic buildings and the national register historic district. (c) All support service equipment must be enclosed within an existing building or located and screened so as to be hidden from public view from the street or above. Subd. 6. Sf. Croix River overlay district. No communication antenna or communication tower may be located in the St Croix River Overlay District, shoreland or floodplain districts. Subd. 7. Performance standards. All personal wireless communication towers erected, constructed, or located within the city must comply with the following requirements: (a) Colocation requirements. A proposal for a new personal wireless communication service tower may not be approved unless it can be documented by the applicant that the communications equipment planned for the proposed tower cannot be accommodated on an existing or approved tower or building within a one-half-mile radius of the proposed tower due to one or more of the following reasons: (1) The planned equipment would cause interference with other existing or planned equipment at the tower or building as documented by a qualified professional engineer, and the interference cannot be prevented at a reasonable cost. (2) No existing or approved towers or commercial/industrial buildings within a one-half- mile radius meet the radio frequency (RF) design criteria. (3) Existing or approved towers and commercial/industrial buildings within a one-half- mile radius cannot accommodate the planned equipment at a height necessary to function reasonably as documented by a qualified and professional radio frequency (RF) engineer. (4) The applicant must demonstrate that a good faith effort to collocate existing towers and structures within a one-half-mile radius was made, but an agreement could not be reached. (b) Tower construction requirements. All towers erected, constructed or located within the city, and all wirin therefore, shall compl with the followin re uirements: (1) Monopoles are the preferred tower design he city will consider alternative tower types in cases where structural, radio frequency design considerations or the number of tenants required by the city precludes the use of a u may (2) Towers and their antennas must comply with all applicable provisions of this Code. (3) Towers and their antennas must be certified by a qualified and licensed professional engineer to conform to the latest structural standards of the Uniform Building Code and all other applicable reviewing agencies. (4) Towers and their antennas must be designed to conform to accepted electrical engineering methods and practices and to comply with the provisions of the National Electrical Code. (5) Metal towers must be constructed of or treated with corrosion-resistant material. (6) Any proposed communication service tower of 100 feet in height must be designed, structurally, electrically and in all respects, to accommodate both the applicant's antennas and comparable antennas at least one additional user. To allow for future rearrangement of antennas upon the tower, the tower must be designed to accept antennas mounted at no less than 20-foot intervals. (7) All towers must be reasonably protected against unauthorized climbing. The bottom of the tower (measured from ground level to 12 feet above ground level) must be , designed in a manner to preclude unauthorized climbing to be enclosed by a six-foot- high chain link fence with a locked gate. (8) All owners and their antennas and relative accessory structures must utilize building materials, colors, textures, screening and landscaping that effectively blend the tower facilities within the surrounding natural setting and built environment to the greatest extent possible. (9) No advertising or identification of any kind intended to be visible from the ground or other structures is permitted, except applicable warning and equipment information signage required by the manufacturer or by federal, state or local authorities. (10) Towers and their antennas may not be illuminated by artificial means, except for camouflage purposes (designed as a lighted tower for a parking lot or a ball field) or the illumination is specifically required by the Federal Aviation Administration or other authority. (11) No part of any antenna or tower, nor any lines, cable, equipment, wires or braces, may at any time extend across or over any part of the right-of-way, public street, highway or sidewalk. (12) All communication towers and their antennas must be adequately insured for injury and property damage caused by collapse of the tower. (13) All obsolete or unused towers and accompanying accessory facilities must be removed within 12 months of the cessation of operations at the site unless a time extension is approved by the city council. After the facilities are removed, the site must be restored to its original or an improved state. (14) In addition to the submittal requirements required elsewhere in this Code, applications for building permits for towers and their antennas must be accompanied by the following information: i. The provider must submit confirmation that the proposed tower complies with regulations administered by that agency or that the tower is exempt from those regulations. ii. A report from a qualified professional engineer shall be submitted which does the following: a. Describes the tower height and design including a cross section and elevation; b. Demonstrates the tower's compliance with the aforementioned structural and electrical standards; c. Documents the height above grade for all potential mounting positions, or collocated antennas and the minimum separation distances between antennas; d. Describes the tower's capacity including the number and type of antennas that it can accommodate; and e. Confirmation by the provider that the proposed facility will not interfere with public safety communications. iii. A letter of intent committing the tower owner or his successors to allow the shared use of the tower as long as there is no negative structural impact upon the tower and there is no disruption to the service provided. Subd. 8. Existing antennas and towers. Antennas, towers and accessory structures in existence as of July 1, 1997, which do not conform or to comply with this section are subject to the following provisions: (a) Towers may continue in use for the purpose now used and as now existing, but may not be placed or structurally altered without complying in all respects within this section. , (b) If a tower is damaged or destroyed due to any reason or course whatsoever, the tower may be repaired or restored to its former use, location and physical dimension upon obtaining a building permit, but without otherwise complying with this section. Subd.9. Obsolete or unused towers. All obsolete or unused towers and accompanying accessory facilities must be removed within 12 months of the cessation of operations, unless a time extension is approved by the city council. If a time extension is not approved, the tower may be deemed a nuisance pursuant to Minn. Stat. Ch. 429. If a tower is determined to be a nuisance, the city may act to abate the nuisance and require the removal of the tower at the property owner's expense. In the case of multiple operators sharing the use of a single tower, this provision will not become effective until all users cease operations for a period of six consecutive months. After the facilities are removed, the site must be restored to its original or to an improved state. ORDINANCE NO.: AN ORDINANCE AMENDING THE CITY CODE BY CHANGING ~31-010, ENTITLED "DEFINITIONS" AND BY CHANGING ~31-512, ENTITLED "REGULATION OF RADIO AND TELEVISION TOWERS" THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amendin2. (a) 931-010, Definitions is amended by adding the following: 75.5. Guyed towers when found in Section 31-512 (Regulation of radio and television towers) means a support structure secured by guy wire anchored on multiple sides away from the tower base. 89.5. Lattice towers when found in Section 31-512 (Regulation of radio and television towers) means a support structure constructed of vertical metal struts and cross braces forming a triangular, square, or other similar structure, which often tapers from the foundation to the top. 102.5. Monopole towers when found in Section 31-512 (Regulation of radio and television towers) means a support structure constructed of a single, self-supporting hollow metal tube securely anchored to a foundation. 154.5. Stealth towers when found in Section 31-512 (Regulation of radio and television towers) means a support structure that uses man-made trees, clock towers, bell steeples, flag pole, light poles and similar camouflaging designs that camouflage or conceal the presence of antenna. This includes monopole towers where all antennas are internal to the tower. (b) 931-512, Regulation of Radio and Television Towers is amended by striking 931- 512, Subd. 3, (a)(4) and replacing it with the following: (4) Towers are allowed subject to design review. The purpose of design review is to protect the historic integrity, natural setting, and character of Stillwater's residential areas. (c) 931-512, Regulation of Radio and Television Towers is amended by striking 931- 512, Subd. 3, (a)(5) and replacing it with the following: (5) Minimum land area for freestanding tower sites in residential districts is one acre. (d) 931-512, Regulation of Radio and Television Towers is amended by striking 931- 512, Subd. 7, (b)(1) and replacing it with the following: (1) Stealth towers are the preferred tower design in residential districts. Monopoles are the preferred tower design in all other districts. The city will consider alternative tower types in cases where structural; radio frequency design considerations; or the number of tenants required by the city, precludes the use of a preferred tower design. Guyed towers may not be used in any district. Lattice towers may not be used in any residential district. 2. Savin!!. In all other ways, the City Code will remain in full force and effect. 3. Effective Date. This Ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this day of ,2009. Ken Harycki, Mayor ATTEST: Diane F . Ward, City Clerk . ,. ) 3-24-09,0anddeliv~e~ Mark Oftedahl 1024 5th Ave. S. Stillwater, MN 651-351-1687 Larry Hanson City Administrator Stillwater City Hall Dear Mr. Hanson I had a conversation last week with Sharon Harrison and she suggested contacting you with my request. I own a home on the south hill and am considering eliminating my septic system and hooking up to the city sewer system. Unfortunately, I am unable to pay for it in one lump sum since I am on a Social Security fixed income. I ask that the City Council consider assessing the cost of the project to my property taxes over a ten-year period. The estimated cost of the project involves, $2,000 to the Met Council, $2,450 estimate for the contractor, (estimate enclosed). Total = $4,450 If I do this, I would like to get it done as soon as possible so the excavation would have time to settle before seeding. I thank the council for their consideration and would appreciate a response either way as soon as possible, (651-351-1687). Sincerely }Ie ~ ( AGREEMENT OF ASSESSMENT AND WAIVER OF IRREGULARITY AND APPEAL THIS AGREEMENT,' is made this _ day of , 2009, between Mark Oftedahl, "Owner" and the City of Stillwater, hereinafter the "City." In consideration of the action of the City Council, and at the Owner's request, to cause the connection of Owner's home to the City sanitary sewer and to assess 100% of the costs thereof to the Owner, Owner agrees to pay the costs of the improvement as a special assessment spread by the County Auditor for collection with the real estate taxes for the property at 1024 5th Avenue South, Stillwater, MN 55082 over a period of ten (10) years. Owner expressly waives objection to any irregularity with regard to the improvement assessments and any claim that the amount thereof levied against the Owner's property is excessive, together with all rights to appeal in the courts. IN TESTIMONY WHEREOF, the parties have hereunto set their hands the day and year first above written. Mark Oftedahl CITY OF STILL WATER Ken Harycki , Mayor ATTEST Diane F . Ward, Clerk ; J ASSIGNMENT OF CONTRACT TO THE CITY OF STILLWATER FOR LOCAL IMPROVEMENT The City of Stillwater has undertaken a Local Improvement under Minnesota Statute ~429 for connection of property to the Municipal Sewer System. The City wishes to take advantage of the construction contracts already negotiated by the property owner for the improvement. In order to facilitate this construction within the calendar year 2009, Mark Oftedahl, hereinafter "Assignor," hereby assigns and transfers to the City of Stillwater, Washington County, Minnesota, a Home Rule Charter City of the Third Class, all of the Assignor's interest in a proposal submitted by Fuhr Trenching, Inc., 12539 Manning Avenue North, Hugo, Minnesota 55038, a copy of which is attached as Exhibit A The City of Stillwater, Assignee, accepts the assignment of this Contract for this local improvement. Dated: ,2009 Mark Oftedahl Dated: ,2009 CITY OF STILL WATER Ken Harycki , Mayor ATTEST Diane F . Ward, Clerk €"xh,Plr If PROPOSAL ... ( :Jafir <J'rencbin!l, gnc. RICK FUHR 12539 MANNING AVENUE NORTH HUGO, MINNESOTA 55038 612-430-2782 ~ r No.. Date: 3/20109 Sheet No. Proposal Submitted 1b: Mark Of tE-)dahl 1024 5th Ave. S. Stillwater. MN Work 1b Be Performed At: Name Street City State Phone 55082 Street City Date of Plans Architect State 651-351-1687 We hereby propose to furnish the materials and perform the labor necessary for the completion of Estimate to install Sewer hookup to include: Hookup Permit from City of stillwater. Pump out and fill existing Septic Tanks. Install 411 Sch 40 PVC pipe from house to Sewer stub into your property. Have work inspected and ba.ckfill and qrade and spread salvaaed topsoil over area. Total $ 2,450.00 If a hit solid rock and need a breaker this will be charged lour y going rate for this work. .... All material is guaranteed to be as specified, and the above work to be performecl in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of Dollars ($ ). with payments to be made as follows: Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will bBOome an extra charge over and abOve the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire. tornado and other necessary insurance upon above work. Workmen's Compensation and Public Liability Insurance on above work to be taken out by Respectfully submitted ~ Per Note-This proposal may be withdrawn by us if not accepted within days. ACCEP1'ANCE OF PROPOSAL The above prices. specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date Signature o. I A RESOLUTION AUTHORIZING REPAIRS ' WHEREAS, a report submitted by the Stillwater City Engineer at a regular meeting of the City Council held on the _ day of ,2009, revealed that necessity requires connection of the property located at 1024 5th Avenue South, Stillwater, Minnesota, to the Municipal Sewer System; and WHEREAS, it is necessary that this work be done immediately and it will be necessary to contract for the work. Fuhr Trenching, Inc., 12539 Manning Avenue North, Hugo, Minnesota, is willing to provide this service to the City; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. That the contract for services with Fuhr Trenching, Inc. for connection to the Municipal Sewer System in the approximate amount of Four Thousand Four Hundred Fifty and Noll 00 ($2,450.00) Dollars is approved. 2. A Waiver of Irregularity and Appeal has been signed by the property owner. 3. That the City Treasurer is authorized to charge to the project the public works time for the extraordinary public works personnel costs and for engineering and other miscellaneous services associated with this work. Enacted by the City Council of the City of Stillwater this 7th day of April, 2009. CITY OF STILL WATER Ken Harycki, Mayor ATTEST: Diane F . Ward, Clerk ~ ~iltvv(1t~r ---- - ~. -- , THE 8lRTHPiACt Of- MiNNfSOlA J City Council DATE: April 3, 2009 ITEM: 2009 Spring and Fall Art Fairs MEETING DATE: April 7, 2009 PREPARED BY: Michel Pogge, City Planner fh JP DISCUSSION Accompanying this memo are the proposed agreements for the 2009 Spring and Fall Art Fairs sponsored by the Stillwater Area Chamber of Commerce. The agreements are identical to last year's agreements and include language related to the Phase III levy project if construction on it would start in 2009. Spring Art Fair The 2009 Spring Art Fair is scheduled for Saturday, May 16 and Sunday, May 17 with setup occurring on Friday, May 15. Due to number of venders that participate in the event each year the Chamber is requesting use of both the north and south sides of Lowell Park again this year. It is estimated that 10,000 people will attend the spring art fair over the two days. Fall Art Fair and Tazz Festival The 2009 Fall Colors Fine Art and Jazz Festival is scheduled for Saturday, October 3 and Sunday, October 4 with setup occurring on Friday, October 2. The event will be held exclusively on the north end of Lowell Park. It is estimated that 3,000 to 5,000 people will attend the fall art fair over two days. These events attract people in the region and showcase both the artists and the community. These are positive events that staff would recommend continuing. RECOMMENDATION Approve the art fair agreements between the City of Stillwater and Stillwater Area Chamber of Commerce for the calendar year 2009. ~ APPROVAL OF THE 2009 RIVERTOWN ART FAIR (SPRING) AND 2009 FALL COLORS FINE ART & JAZZ FESTIVAL AGREEMENTS BE IT RESOLVED by the City Council of Stillwater, MN that the agreements for the 2009 Rivertown Art Fair (Spring) and 2009 Fall Colors Fine Art & Jazz Festival Agreements between the City of Stillwater and Stillwater Area Chamber of Commerce" as on file with the City Clerk, are hereby approved and authorizes the Vice Mayor and City Clerk sign said agreement. Adopted by the Stillwater City Council this ih day of April, 2009 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk I RIVERTOWN ART FESTIVAL AGREEMENT 2009 This Agreement between the City of Stillwater, Washington County, Minnesota ("City"), in conjunction with the Rivertown Art Festival of 2009, part of a community wide celebration of the City (the "Event"); and the Greater Stillwater Area Chamber of Commerce, a Minnesota non-profit corporation (the "Chamber"), 1. Celebration. The City has encouraged the Event as a community wide celebration in ord~r to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event/Alcohol: No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. 3. Insurance. The Chamber must provide to the City satisfactory proof that it has obtained liability insurance that names the Chamber and the City as an additional insured, as loss payees, in an amount of at least three hundred thousand and no/100 dollars ($300,000.00) per person and one million and no/100 dollars ($1,000,000.00) per occurrence, for loss sustained by either acts or occurrences that arise from or grow out of the celebration. 4. Sians. The Chamber will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control. The Event is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Hours of Operation. Operations are limited to 10:00 a.m. to 7:00 p.m. Saturday, May 16,2009; and 10:00 a.m. ....; 6:00 p.m. Sunday, May 17, 2009. (Setup - Friday, May 15, 2009) 7. Police Power. The City reserves the right to order a shut down of the Area in the event the Chief of Police determines, in his sole discretion, that the pl:Jblic safety is threatened or any condition of this Agreement is violated. If requested by the Chief of Police, the Chamber will cease dispensing and assist the police in the clearing of the Area. 8. Exclusive Use of Lowell Park. In return for the exclusive use of the North and South End Lowell Park (the use of which may be adjusted at the sole discretion of the City based on flood conditions in the park) and the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: Parties agree that if flood conditions exist, park usage may need to be adjusted accordingly. \ 9. Flood Wall Construction. In cooperation with The United States Army Corps of Engineers (US ACE) the City is planning the construction of Stage 3 of the Downtown Stillwater levy project, which includes constructing a low f100dwall/levee along the western side of Lowell Park. This work is anticipated to start sometime in 2009. Work at this time is not anticipated to begin until after the 2009 Rivertown Art Festival. The Chamber understands and acknowledges that construction of this project may limit access to portions of Lowell Park if the US ACE chooses to proceed with construction or staging prior to May 18, 2009. In order to accommodate construction and staging activities the City reserves the right to adjust which areas of the park that may be used by the Chamber for this event to accommodate the levy project. 10. Damage deposit of $250.00 and a users fee of $500.00 to be paid at the signing of this contract (deposit of $250.00 to be refunded in whole or in part, depending on amount of damage, if any, as determined by the Public Works Superintendent). The lesse~ shall be responsible for any damage that is not covered by the depo$it. 11 . Lessee shall furnish dumpsters or roll-off boxes in sufficient quantity to contain the accumulation of trash generated by the event(s) and shall see that all trash is picked up daily and deposited in dumpsters, including the emptying of park trash receptacles. 12. Lessee shall furnish portable restrooms (at least four) to augment the existing facilities. NOTE: In the case of Lowell Park the existing restroom facility shall be closed and the City shall furnish at least four additional restrooms at City expense and the four additional restrooms by the lessee will be at their expense. 13. Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 14. Hold Harmless and Indemnify. The Chamber agrees to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action, or demands that might be brought against the City arising out of the activities in the Area, including the dispensing of liquor pursuant to this Agreement. 15. Event shall be as described in. the attached Special Event Application, which may have comments and shall become a part of this contract. 20f3 , . . IN WITNESS WHEREOF, the parties have set their hands this l day of \'\\0J\.CYl , 2009. GREATER STILLWATER AREA CHAMBER ~~~~ -E. x.e ill tw'e... 'D I r 'Ef'.W Su~ribed an~rn~fore me this "3 day of r ,2009. =t~-~~. ~ Notary Public ~tlSS ~"'.~~ NOVii -b?il8S O'I~'I?.G'O \Wc~ ~~C1 It~~~~:r- ~~~Vt._ ~ - KATHERtNE M. ROGNESS NOTARY PUBI.IC-MINNESOTA t,1y Commlsslon Expires 01/3112010 CITY OF STILLWATER Ken Harycki, Its Mayor Attest: Diane F. Ward, Its Clerk Subscribed and sworn to before me this day of ,2009. Notary Public 30f3 FALL COLORS FINE ART AND JAZZ FESTIVAL 2009 This Agreement between the City of Stillwater, Washington County, Minnesota ("City"), in conjunction with the Fall Colors Fine Art and Jazz Festival, part of a community wide celebration of the City (the "Event"); and the Greater Stillwater Chamber of Commerce, a Minnesota non-profit corporation (the "Chamber"). 1. Celebration. The City has encouraged the Event as a community wide celebration in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event/Alcohol: No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. 3. Insurance. The Chamber must provide to the City satisfactory proof that it has obtained liability insurance that names the Chamber and the City as an additional insured, as loss payees, in an amount of at least three hundred thousand and no/100 dollars ($300,000.00) per person and one million and no/100 dollars ($1,000,000.00) per occurrence, for loss sustained by either acts or occurrences that arise from or grow out of the celebration. 4. Sians. The Chamber will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. . 5. Noise Control. The Chamber is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area on the bluffs on the north, west and south edges of the downtown. 6. Hours of Operation. Operations are limited to 10:00 a.m. to 5:00 p.m. Saturday, October 3, 2009 and 10:00 a.m. - 5:00 p.m. Sunday, October 4,2009. (Setup Friday, October 2, 2009) 7. Police Power. The City reserves the right to order a shut down of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. 8. Exclusive Use of Lowell Park. In return for the exclusive use of the North End of Lowell Park and the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: . Damage deposit of $250.00 and a users fee of $500.00 to be paid at the signing of this contract (deposit of $250.00 to be refunded in whole or in part, depending on amount of damage, if any, as determined by the Public Works Superintendent). The lessee shall be responsible for any damage that is not covered by the deposit. . Lessee shall furnish dumpsters or roll-off boxes in sufficient quantity to contain the accumulation of trash generated by the event(s) and shall see that all trash is picked up daily and deposited in dumpsters, including the emptying of park trash receptacles. NOTE: In the case of Lowell Park the existing restroom facility shall be closed and the City shall furnish at least four additional restrooms (3 regular and 1 handicap accessible) at City expense and the four additional restrooms by the lessee will be at their expense. Restrooms will be pumped prior to 10:00 a.m. Sunday with the cost to be borne by the . Greater Stillwater Area Chamber of Commence and the City in equal shares. . Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 9. facilities. Lessee shall furnish portable restrooms (at least four) to augment the existing 10. Flood Wall Construction. In cooperation with The United States Army Corps of Engineers (US ACE) the City is planning the construction of Stage 3 of the Downtown Stillwater levy project, which includes constructing a low f100dwall/levee along the western side of Lowell Park. This work could start as early as 2009. The City will endeavor to the best of its ability to limit construction related impacts to the event. The Chamber understands and acknowledges that construction of this project may limit access to portions of Lowell Park. In order to accommodate construction and staging activities, the City reserves the right to adjust which areas of the park that may be used by the Chamber for this event to accommodate the levy project. 11. Hold Harmless and Indemnifv. The Chamber agrees to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the activities in the Area including the dispensing of Liquor pursuant to this Agreement. 12. Event shall be as described in the attached Special Event Application, which may have comments, shall become a part of this contract. Page 2 of3 . . IN WITNESS WHEREOF, the parties have set their hands this '3rcJ.- day of J~OJ\.ct\ ,2009. Sub~cribed a~orn to before me this 3.ca-oayof ccJ-- , 2009. (~J7~ '11l t,...-- Notary Public Su~bed and-mrn to b~fore me this (3 day of 11 r cA-- , 2009. t~~ 7Yt ~ Notary Public Subscribed and sworn to before me this day of ,2009. Notary Public GREATER STILLWATER AREA CHAMBER ~~ Y f\" .'~ Its E,)( IlCl.A:h ~ bwc:hY ICAlHERlNE M. ROGNESS MOlAR'{ PUBLIC-MINNESOTA My CommIsSIon &pRes 01/31/2010 \~~ By \M41't<. cSQv\ Its P~t~t . KATHERINE M. ROGNESS NOTARY PUBlIC-MINNESOTA My Commission Expires 01/3112010 CITY OF STILLWATER Ken Harycki, Its Mayor Attest: Diane F. Ward, Its Clerk Page 3 of3 I f MEMORANDUM To: Mayor and City Council From: Torry Kraftson, Assistant City Engineer dXK Date: March 27, 2008 Re: 2009 Street Improvement Project (Proj. 2009-02) Myrtle Street Ravine Project (Proj. #2009-04) DISCUSSION The Myrtle Street Ravine Project involves primarily storm sewer construction, while the 2009 Street Improvement Project involves primarily street work. Due to the differing types of construction, the projects would be constructed most effectively by separate contractors focused in the respective type of construction for each project. By bidding the projects separately, the City will most likely obtain the lowest pricing. Plims and specifications for both projects are completed. The engineer's estimate for'the Myrtle Street Ravine project is $300,000, which includes $50,000 for the water quality excavation of the storm pond on the south side of Curve Crest Boulevard. The bid date for the Myrtle Street Ravine project is April 16th at 10:00 A.M. with bids presented to Council at the April 21 st meeting. The engineer's estimate for the street project is $1,250,000. The bid date for the 2009 Street Improvement Project will be April 30th at 10:00 A.M. with bids presented to Council at the May 5th meeting. RECOMMENDATION It is recommended that Council approve the plans and specifications for the Myrtle Street Ravine Project. It is also recommended that Council approve plans and specifications for the 2009 Street Improvement Project and order advertisement for bids for the project. ACTION REQUIRED If Council concurs with the recommendation, they should pass motions adopting RESOLUTION 2009- APPROVING PLANS & SPECIFICATIONS FOR THE MYRTLE STREET RAVINE PROJECT 2009-04 RESOLUTION 2009- APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2009 STREET IMPROVEMENT PROJECT 2009-02 \ , APPROVE PLANS & SPECIFICATIONS FOR THE MYTLE STREET RAVINE PROJECT (PROJECT 2009-04) WHEREAS, pursuant to a resolution passed by the Council on April 7, 2009, the City Engineer has prepared plans and specifications for the Myrtle Street Ravine Project (Project 2009-04) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILL WATER, MINNESOTA, the plans and specifications presented by the City Engineer are hereby approved. Adopted by the Council this 7th day of April 2009. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk f APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2009 STREET IMPROVEMENT PROJECT (PROJECT 2009-02) WHEREAS, pursuant to a resolution passed by the Council on April 7, 2009, the City Engineer has prepared plans and specifications for the 2009 Street Improvement Project (Project 2009-02) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILL WATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and twice in the Construction Bulletin, shall specify the work to be done, shall state that bids will be received by the City Clerk until Thursday, April 30th, 2009, at 10:00 a.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on May 5th, 2009, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 7th day of April 2009. Ken Harycki, Mayor Attest: Diane F . Ward, City Clerk ~ MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Public Works Director .,S . Date: April 3, 2009 Subject: Resolution Allowing the Accumulation and Use of Storm Water Credits In Member Communities with the Middle St. Croix Watershed Management Organization. DISCUSSION This is a follow-up resolution approval from the Middle St. Croix Watershed Management Organization (MSCWMO) regarding the allowance of storm water credits for construction projects in the City. Staff initially requested the need for credits, since infiltration practices are now required on construction projects. Some of these projects may have more infiltration practices(rain gardens) installed than required such as the Eagle Ridge Drive Project and this year's street project, and future projects may not be not be conducive for rain gardens because of space constraints, site conditions etc. Staff felt there should be some way to make use of the excess amount that was installed and asked the MSCWMO for a changes to their rules, which they agreed to. The first resolution, allowed credits from any project in the MSCWMO but the City requested that resolution be revised to allow credits to be used only for municipal projects. The MSCWMO Board reviewed and discussed this revision and eventually was approved. Attached is the revised resolution that would amend the MSCWMO Management Plan which does require approval from each member community in the MSCWMO in order to come into effect. RECOMMENDATION Since this could potentially benefit the City on future construction projects staff recommends that Council should approve the attached Resolution Allowing the Accumulation and Use of Storm Water Credits for Municipal Projects. ACTION REQUIRED If Council agrees with the recommendation they should pass Resolution No. _ Resolution Allowing The Accumulation And Use Of Storm Water Credits for Municipal Projects. ,. MIDDLE ST. CROIX WATERSHED MANAGEMENT ORGANIZATION RESOLUTION ALLOWING THE ACCUMULATION AND USE OF STORMW ATER CREDITS FOR MUNICIPAL PROJECTS WHEREAS Section 5.1.4 of the Middle St. Croix Watershed Management Plan states that runoff must be managed through on-site infiltration; and WHEREAS member communities have stated that on-site infiltration is not always feasible for municipal projects due to site limitations; WHEREAS to assist member communities in implementing the Policies and Performance Standards ofthis Watershed Management Organization; WHEREAS the Board proposed the following addition to the Watershed Management Plan as a minor amendment on November 13th, 2008: When specific site conditions make the installation of infiltration features unfeasible, storm water management requirements set forth by the MSCWMO may be met using accumulated stormwater credits. Criteria for an unfeasible site will be any municipal project site where infiltration BMPs cannot be built due to the presence of: o Low soil permeability o Bedrock within three feet of the bottom of the infiltration feature DWells o Utility locations o Karst areas o Contaminated soils o The high potential for groundwater contamination due to infiltration o The cost to build the infiltration feature exceeds the cap set annually by the MSCWMO board o Other hardships determined by the MSCWMO board Municipalities may accumulate storm water credits through the creation of excess infiltration area on municipal project sites where favorable conditions exist and space allows - for their own future use. The amount of excess infiltration area built will be calculated one year after the features are constructed. Once official measurements of excess infiltration have been documented, the municipality may use the accumulated stormwater credits at a ratio of 1 : 1. The MSCWMO will document the accumulation and use of storm water credits. Municipal projects requiring the use of storm water credits must obtain these credits from a site nearest to the project location using the following sequencing: o Within the same drainage area o Within the same sub-watershed o Within the same city or township Stormwater credits may only be used on sites where infiltration BMPs are not feasible (see criteria above), regardless of the amount of credits a municipality holds. " A maintenance agreement must be submitted to the MSCWMO when implementing the stormwater credit policy, which ensures the existing stormwater feature will be maintained and continue to function properly. Storm water credits may only be used on municipal projects. Stormwater credits may only be accumulated on municipal property. THEREFORE BE IT RESOLVED that the above resolution was passed and adopted by the City of Stillwater on ,2009. AYES: NOES: SIGNED: WITNESSED: (Title and Date) (Title and Date) MIDDLE ST. CROIX WATERSHED MANAGEMENT ORGANIZATION 13110 WEST FRONTAGE ROAD, HIGHWAY 36 S T ILL W ATE R, M INN E S TO A 5 5 0 8 2 Phone 651.275.1136 x22 fax 651.275.1254 www.mscwmo.org March 18, 2009 Mr. Ken Harycki City of Stillwater 216 Fourth St. N Stillwater, MN 55082 RE: Proposed Amendment to the MSCWMO Watershed Management Plan Dear Honorable Mayor Harycki: As the MSCWMO Member Communities work to actively implement our 2006 Watershed Management Plan, challenges relating to the full execution of the policies and performance standards listed under Section 5.1.4 have been identified. Currently, on-site infiltration is required to treat storm water runoff generated by new and redevelopment, however several of our member communities have indicated that on-site infiltration is not always feasible due to certain site constraints. In October of2008, the MSCWMO drafted a resolution, which would allow for the accumulation and use of stormwater credits in our member communities. After reviewing the draft resolution several of our member communities asked that we revise the resolution so that the accumulation and use of stormwater credits could be used only for municipal projects rather than for all project types. The MSCWMO board discussed this issue at their November 2008 regular board meeting and approved the proposed revision to the resolution. Enclosed you will find the revised resolution. The MSCWMO requests that each of the member communities consider adopting the enclosed resolution in place of the previous draft that was provided to you in October of2008. Adoption ofthe resolution by each of our member communities, as well as review and approval by the Board of Water and Soil Resources and other state agencies will allow the minor amendment to be included as part of our Watershed Management Plan. Following approval, please return a signed copy ofthe resolution to Amy Carolan, MSCWMO administrator. Please do not hesitate to contact m~with any questions, 651.272.1136 ext. 22 or Acarolan@mnwcd.org. Thank you for your consideration. Mid d Ie St. C r 0 i x W ate r 5 h e d Man age men tOr g ani z at ion M e m b ere 0 m m u nit i e 5 Afton, Bayport, Bay town, Lakeland, Lakeland Shores, Lake SL Croix Beach, Oak Park Heights, SL Mary's Point, Stillwater, & West Lakeland MIDDLE ST. CROIX WATERSHED MANAGEMENT ORGANIZATION 1380 WEST FRONTAGE ROAD, HIGHWAY 36 STILLWATER, MINNESTOA 55082 Phone 651.275.1136 x22 fax 651.275.1254 www,mscwmo org Sincerely, Am L. Carolan MSCWMO Administrator Cc. Mr. Larry Hansen " Middle SL Croix Watershed Management Organization Member Communities Mton, Bayport, Bay town, lakeland, lakeland Shores, lake SL Croix Beach, Oak Park Heights, St. Mary's Point, Stillwater, & West lakeland ; , MEMORANDUM To: Mayor and City Council 9; From: Shawn Sanders, Director of Public Works Date: Apri13,2009 Subject: Cooperative Agreement for Manning Avenue Landscape Cost Reimbursement DISCUSSION: Washington County has sent over for City approval the Cooperative Agreement for the Manning Avenue Landscape Cost Reimbursement. The agreement describes the City's cost participation and maintenance responsibilities for the landscaping along Manning Avenue which includes landscaping in the boulevard right-of-way and median trees. Based on the construction contract, the estimated City's cost participation is $12,450 which is primarily for the median trees (39). The County will update the estimate when the work is substantially completed. Following installation, the City will assume and maintenance responsibilities of the landscaping and the median trees. The county has informed us that there is a two year warranty on all tree and plant installation RECOMMENDATION Staffhas reviewed the Cooperative Agreement and recommends approval. ACTION REQUIRED If Council agrees with the recommendation they should pass a motion approving the Washington County/City of Stillwater Cooperative Agreement for Manning Avenue Landscape Cost Reimbursement .. , APPROVING WASHINGTON COUNTY/CITY OF STILLWATER COOPERATIVE AGREEMENT FOR MANNING A VENUE LANDSCAPE COST REIMBURSEMENT WHEREAS, an agreement describing the City's cost participation and maintenance responsibilities for the landscaping along Manning A venue have been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA that the agreement presented to Council is hereby approved. Adopted by the City Council this 7th day of April 2009. Ken Harycki, Mayor Attest: Diane F . Ward, City Clerk " 'j ~ WASHINGTON COUNTY/CITY OF STILLWATER COOPERATIVE AGREEMENT FOR MANNING AVENUE LANDSCAPE COST REIMBURSEMENT WASHINGTON COUNTY CONTRACT NO. 5213 DEPT. PUBLIC WORKS DIVISION TRANSPORTATION TERM SIGNATURE - PERP. / THIS AGREEMENT, by and between the City of Stillwater, a municipal corporation, herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County", shall consist of this agreement and Exhibits A through B attached hereto. WITNESSETH: WHEREAS, the County and the City desire to design, construct, and maintain landscapin~ on Manning Avenue (CSAH 15) from Minnesota Trunk Highway 36 to 2100 feet north of CSAH 12 (75t Street North) (Exhibit A, Project Location Map); and WHEREAS, items as part of this contract require City cost participation in accordance with County policy; and WHEREAS, the east side of CSAH 15, from approximately 1300 feet north of Trunk Highway 36 to CSAH 12 is located in the City and in the County; and WHEREAS, the County number for this project is SAP 82-615-22; and WHEREAS, a cooperative effort between the City and the County is the appropriate method to facilitate the construction; and WHEREAS, the County and City desire to use State Aid and local funds for this improvement; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: I. PLANS AND SPECIFICATION PREPARATION The County shall be responsible for the preparation of the necessary plans and specifications for the project, conducting all tests, and obtaining all approvals required in arriving at the bid specifications for this project. II. ADVERTISEMENT AND AWARD OF CONTRACT After the plans and specifications have been approved, all permits and approvals obtained, and acquisition of necessary rights-of-way and easements, the County shall advertise for construction bids. The County shall award the contract, but concurrence of award by the City shall be a condition precedent to the award of the bid. III. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING The County shall be responsible for the construction administration of the project and for the observation and testing for all construction items. Page 1 of 4 '. IV. COST PARTICIPATION ITEMS AND ESTIMATED COSTS .. A. The City shall pay to the County an estimated 7.4% of the project landscaping costs (Exhibit B), which corresponds to the work within the medians. The City cost is estimated at $12,450.00. B. All of the items the County will be responsible for must be County State Aid participating items. V. PAYMENT A. The County shall, when a construction contract is awarded, prepare a revised statement of estimated quantities and cost split based on the contract unit prices and submit a copy to the City. The City shall pay to the County an amount equal to 95 percent of the City's construction cost, as outlined in Section IV. B. Upon substantial completion of the work, the County shall prepare an updated revised estimate of cost participation breakdown that will be based upon the contract unit prices and the actual units of work performed and submit a copy to the City. The County shall deduct City funds previously advanced for the project by the City. The City agrees to pay to the County the remaining five percent pursuant to Section V.A. VI. CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS A. Any modifications or additions to the final approved plans and/or specifications shall be made part of the construction contract by change order or by supplemental agreement but only after concurrence by the County, the costs of any modifications or additions shall be allocated as set forth in Section IV. of this Agreement. B. Through written request, the County may request changes to the final approved plans and/or specifications. Any County facility which is subsequently modified or added to the final approved plans and specifications shall be made by a written amendment to this Agreement, shall be made part of the construction contract by change order or supplemental agreement, and shall be paid for wholly by the County. VII. MAINTENANCE A. The City will maintain all the landscaping and median treatments 'installed under this plan. B. The City will follow work zone traffic control procedures required in the Minnesota Manual of Uniform Traffic Control Devices for all maintenance activities. C. The City will notify the County at 430-4300 at least 24 hours in advance of any maintenance activities. D. The County will not alter winter maintenance strategies/techniques in order to protect median plantings. VIII. LIQUIDATED DAMAGES Any liquidated damage assessed the contractor in connection with the work performed on the project shall be shared by the City and the County in the following proportion: The respective total share of construction work to the total construction cost without any deduction for Page 2 of 4 I , liquidated damages IX. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this project through levy on County-owned property. X. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. XI. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or services required or provided for under this agreement shall not be considered employees of the City and that any and all claims that mayor might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. XI. INDEMNIFICATION A. The City agrees that itwill defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this agreement. B. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this agreement. Page 3 of 4 \ IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. , WASHINGTON COUNTY Myra Peterson, Chair Board of Commissioners Date James R Schug County Administrator Date Approved as to form: Assistant County Attorney Date Recommended for approval: Donald J. Theisen, PE Director/County Engineer Date R:\201502\Agreements\Slillwater Coop Agr - Landscape 2-24-09.doc CITY OF STILLWATER Mayor Date City Administrator Date Approved as to form: City Attorney Date Recommended for approval: City Engineer Date Page 4 of 4 " I I ~ Dellwood Rd N "- ''''''-, " / "'- / '~ ',,-{ I~ \" I "-------------...~ "-~ "- I ,=~ ',;1 75th 51 N fI Project Location Z <ll > o E W <ll '" '" -' r"'Nr~rA . N I \~, ~'" , : '.~ w-<rE e. s ',,-- COON" I 93 Z <ll > <{ OJ C C c '" 2 ; "1 ~ i1 \It Washjngton ~3COunty SAP 82-615-22 CSAH 15 - Manning Avenue North Project Location Exhibit A m >- 1ii J: x w W t- e:( :E i= CJ) w CJ) 0:: w w z - C> z w N N I 1O ..... <D . 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V'lZ J:...Jw::l::l......o<tc(o ....CL....JOl'}O.::E.... f z D I ~ D ~ z :I ~ ~ LI) :r: <{ V) u N OJ lJ) 8' :r: <{ V) lO :r: OJ Z u ~~;~; u ill\U!~; ia~mm ~{~{~~~:~~ !~~!~;~~i~~ ~~~i!~!~~~ ~ iHHhm s ~e~~~~~~~~ ---------- ~~ ~ ~ ~ j~ N~ (Vi N j ~ <;;~:,3~.f5i~~::;~~ z 0 0 ct ~ --I = 0- ~ ILl 0- e ct U 0 lJ) 0 0 ~ Z ct -' ~ Z <t ~ 0 --I' a...~ w 0- ct ~ U N Z lJ) N ~ a ~ 0 z u ct ~ --I N = lO a: .; .,; :r <t ~~ U ~ ::;~ ii ~! ~ ~~ :i; 11 ;ii~; t1 ... g - ~ ~.... mUJ !~!~ ~ ~ \ ". ~I ~I~I ~ : ~ ~ WHEREAS, there have been a number of incidents over the past years when the Stillwater lift bridge had to be shut down as the result of truck accidents; and WHEREAS, in July 2008 a delivery truck damaged overhead cross bracings and closed the St. Croix River span and closed the bridge until Saturday, August 2,2008; and WHEREAS, The closing of the lift bridge for repairs creates another serious problem. Stillwater and St. Joseph Township have an agreement whereby Stillwater provides fire and EMS services to the Township, which cannot be provided when the bridge is closed for repairs; and WHEREAS, because of the bridge's design, it is considered "fracture critical" in that there is no built-in redundancy to prevent the entire 1,050 foot structure from collapsing if one component fails; and WHEREAS, this is the same design that was used in the construction of the 1-35 Bridge in Minneapolis; and WHEREAS, there is no doubt that large semi-trailer trucks crossings the 27 foot wide bridge create a critical problem for the safety of other motorists, pedestrians and cyclists; and WHEREAS, MNDOT has said that trucks cannot be further restricted from using the bridge based on their weight; and WHEREAS, during the repair work on the bridge in July 2008, MNDOT restricted trucks taller than 8'6" feet tall from using the bridge. NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that the City would like to have that height restriction become permanent which would improve the safety of the bridge, give the structure some protection from further accidents, and preserve the life of the bridge until the Interstate River Crossing is completed. BE IT FURTHER RESOLVED, that the City is requesting assistance in making permanent the 8'6" height restrictions and asking that emergency vehicles be exempt from this height restriction. Adopted by the Stillwater City Council this ih day of April, 2009. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ASSESSMENT NOTICE NOTICE IS HEREBY GIVEN that the 2009 Open Book Meetings for owners of property located in the City of Stillwater in Washington County, Minnesota, will be held at the following locations. Cottage Grove City Hall on Thursday, the 9th of April 2009, 5:00 p.m. - 7:00 p.m. Oakdale City Hall on Wednesday, the 15th of April 2009, 5:00 p.m. - 7:00 p.m. Woodbury City Hall on Thursday, the 23rd of April 2009, 5:00 p.m. -7:00 p.m. Washington County Government Center - Stillwater Wednesday, the 29th of April 2009, 1:00 - 7:00 p.m. These meetings are held for the purpose of reviewing and correcting the assessment of said Real Estate for the year 2009. All persons considering themselves aggrieved by said assessment, or who wish to complain that the property of another is assessed too low, are hereby notified to appear at any oCthe above mentioned meetings, and show cause of having such assessment corrected. No complaint that another is assessed too low will be acted upon until the person so assessed, or his agent, shall have been notified of such complaint. Given under my hand this 27TH day of March, 2009 ~v/JO/U~ Clerk of the City of Stillwater CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING MONDAY, APRIL 16, 2009 The City of Stillwater Planning Commission will meet on Monday, April 16, 2009, at 7 p.m. in the Council Chambers at Stillwater City Hall, 216 North Fourth Street. City of Stillwater Planning Commission regular meetings are held at 7 p.m on the second Monday of each month. All City Planning Commission meetings are open to the public. AGENDA 1. CALL TO ORDER 2. APPROVAL OF MARCH 9, 2009 MINUTES 3. OPEN FORUM The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Commission may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less 4. PUBLIC HEARINGS. The Chairperson opens the hearing and will ask city staff to provide background on the proposed item. The Chairperson will ask for comments from the applicant, after which the Chairperson will then ask if there is anyone else who wishes to comment. Members of the public who wish to speak will be given 5 minutes and will be requested to step forward to the podium and must state their name and address. At the conclusion of all public testimony the Commission will close the public hearing and will deliberate and take action on the proposed item. 4.01 Case No. 09-08. A special use permit request for a Type III home occupation permit for an in-home occupational therapy business located at 202 North Greeley Street in the RB, Two Family Residential District. Lisa Sandstrom, applicant. 5. OTHER BUSINESS 5.01 Annual review of CUB seasonal plant sales special use permit (continued from the March 9, 2009 Planning Commission Meeting). 5.02 Discussion of Millbrook Subdivision single family home design. Washington County 1. 9:00 2. 9:00 3. 4. 9:10 9:10 5. 9:20 6. 9:35 7. 9:45 8. 9:55 9. 10. 10:15 Board of Commissioners BOARD AGENDA Dennis C. Hegberg, District 1 Bill Pulkrabek, District 2 Gary Kriesel, District 3 Myra Peterson, Chair, District 4 Lisa Weik, District 5 APRIL 7, 2009 - 9:00 A.M. Roll Call Pledge of Allegiance Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more thanfive minutes. The Board Chair reserves the right to limit an individual's presentation ifit becomes redundant, repetitive, overly argumentative, or ifit is not relevant to an issue that lspart of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. Consent Calendar Human Resources - Julie Sorrem, Risk Manager Philips HeartStart Defibrillator and County's Written Plan Public Works- Don Theisen, Director A. CSAH 18 Road Construction Project Contract- Cory Slagle, Transportation ManagJr B. Corridor Access Plan with Woodbury- Ted Schoenecker, TramportationPlanning Manager Public Health - Lowell Johnson, Director Statewide Health Improvement Plan (SHIP) General Administration - Jim Schug, County Administrator Legislative Update Commissioner Reports- Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduledfor afuture board meeting. Board Correspondence Adjourn 11. 10:20 to 10:50 - Board Workshop with Public Works Request to Amend the Boundary of Big Marine Park Reserve 12. 10:50 to 11:20 - Board Workshop with Property Records and Taxpayer Services Final 2009 Property Taxes 13. 11 :20 to 11 :40 - Board Workshop with Public Health and Environment Discuss Minnesota's Electronics Waste Collection Law 14. 11 :40 to 12:20 - Board Workshop with the Office of Administration Review of the Draft Historical Resources and Parks and Open Space Chapters of the 2030 Comp Plan * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Date April 7 April 7 April 8 April 8 April 8 MEETING NOTICES Committee Time Location Interview Applicant for the Library Board Meeting to Discuss the Resource Recovery Project, Solid Waste Mgmt. Coordinating Board, & Metro Energy Policy Coalition Met. Emergency Services Board MN Inter-County Association Metro T AS Policy Committee 8:30 a.m. 1 :00 p.m. Washington County Government Center Washington County Government Center 10:30 a.m. 2:00 p.m. 12:30 p.m. 2099 University Avenue- St. Paul Kelly Inn, Sibley Room 2nd Floor - St. Paul 390 Robert Street North - St. Paul Assistive listening devtes are. available for use in the County Board Room EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * APRIL 7, 2009 The following items are presented for Board approval/adoption: DEP ARTMENT/ AGENCY ITEM Administration A. Approval of the March 17 and 24,2009 Board meeting minutes. B. Approval to appoint Richard Thron, West Lakeland, to the Groundwater Advisory Committee as a Well Drilling Representative to a first term expiring December 31, 2010. C. Approval to appoint Robert Bankers, Woodbury, to the Groundwater Advisory Committee as a Construction Representative, to a first term expiring December 31,2010. D. Approval to appoint Peg Killen, Woodbury, to the Workforce Investment Board representing Rehabilitation Services, to a first term expiring June 30, 2012. Accounting & Finance E. Approval of revisions to County Policy #2901, Revenue and Expenditure Object Codes and Definitions. Community Services F. Approval to accept a $250 donation from Rollx Vans to be deposited in the Veterans Service Office emergency assistance fund. Property Records and Taxpayer Services G. Approval to renew application for consumption and display permit and on sale and Sunday liquor license for the Disabled Veteran's Rest Camp Association, Inc. for the period of April 1, 2009 through March 31, 2010. Public Health and Environment H. Approval of licenses for use of real property for the collection of household hazardous waste and authorize execution by the Board Chair and County Administrator. 1. Approval ofthe Volunteer Management Services project agreement with the Community Volunteer Service and Senior Centers and authorization for County Board Chair and County Administrator to enter into the agreement. Public Works J. Approval of resolution, final paymentto Amt Construction in the amount of$II,770.57 for the CSAH 8 construction project. K. Approval to request proposals for concessionaire operations at Point Douglas Park. L. Approval of resolution, agreement with Minnesota Department of Transportation to provide road life compensation to the county for the detour of traffic off of Trunk Highway 5 onto county roads. M. Approval of contract with Ruffridge-Johnson Equipment Company, Inc. to purchase one Midland Self Propelled road widener for the fleet maintenance division. N. Approval to amend the contract with Waste Management to extend the contract term to December 31, 2009 for trash hauling services through the signatures of the Chair of the Washington County Board of Commissioners and the Washington County Administrator without further action from the County Board. O. Approval of permit for Southeast Area YMCA to operate a Day Camp at Lake Elmo Park Reserve, Group Camp Site #2. P. Approval of agreement with CenterPoint Energy to provide natural gas installation and services to the new Environmental Center located in Woodbury and a development cash incentive to be paid to the county. * Consent Calendar itemsare generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may electto pull a Consent Calendar item(s) for discussion and/or separate action. Summary of Proceedings Washington County Board of Commissioners March 24, 2009 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Lisa Weik, District 5. Absent none. Board Chair Peterson presided. ' Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Hegberg - reported on the Counties Transit Improvement Board meeting; Forest Lake voted not to join the transit taxing district; the bus service for the St. Paul route is also in jeopardy; and he will attend the Transportation Alliance Fly-in in Washington D.C. next week; Commissioner Kriesel- stated his support for the bus service to Forest Lake will end because of their not joining the transit taxing district; he attended the Parks and Open Space Commission which discussed the Clean Water Legacy Constitutional Amendment money and reported that most of that was targeted for outstate Minnesota; he asked if the county should move ahead on projects without the matching dollars; reported that the Stillwater Council received misinformation regarding the notice that fire departments and communities had to reprogram their warning sirens, which the county discussed last year and in November there was a reminder that this work had to be done; Commissioner Weik - announced that on May 2, Woodbury will hold an Earth Day recycling event and they are looking for volunteers; there was a good turn-out at the mid-session legislative update last week; she is concerned about the proposed half cent sales tax and what that will do to the business community; they discussed 4-H with the State delegation and different options for funding; she attended the Parks and Open Space Commission and the Public Health and Emergency Preparedness Advisory Committee; attended the Library Board meeting last evening; and she appreciated all the presentations made by 4-H members and families and urged them to take that energy to devise a way to earn funding for their program; Commissioner Peterson - reported that the Transportation Advisory Board discussed the use of Federal Stimulus dollars and they passed the 610 extension and that smaller projects have yet to be determined; she thought the discussion with the legislative delegation was productive and suggested that all future meetings with them be held at the AMC building; the Chairs from Dakota, Ramsey and Washington met to discuss the Federal Stimulus package and how they might work together on some projects; and, she will be attending the Wakota Care Annual Community Leader's luncheon on April 14 and will need to leave the meeting by 11 :20. Communitv Corrections Approval of amendment to add adult psychosexual assessments to the services provided by Human Services, Inc., Contract No. 5048, not to exceed $22,500. Communitv Services Approval of the following actions: Appointment of Russell Williams, Cottage Grove, to the Workforce Investment Board; Amendment No. 1 to the 2009 contract with Human Services, Inc. reducing the amount ofthe Children's Mental Health Action Collaborative funds by $42,500; Accept $73,233.71 from the Minnesota Department of Human Services for Children's Mental Health Crisis and Stabilization Services and Infrastructure grant; Amendment No.4 to the 2008 contract with Human Services, Inc. to reimburse HSI for the provision of Children's Mental Health Crisis and Stabilization Services; Accept $281 from the Woodbury American Legion Post #501 for Vetenins Services Emergency Assistant Fund. General Administration Approval of the following actions: Laurie Arco, Afton, Gary House, Forest Lake, Fran Miron, Mayor of Hugo, Alex and Amy Enter, Stillwater, Laura Reinke, Grant, and Allison Hansen, Lake Elmo, spoke in favor of continued funding for the 4-H program; . March 10, 2009 Board meeting minutes; Suspend the distribution of savings from the 2008 budget allowed by the Mission Directed Budget Policy No. 2202; Amend the 2009 budget to reduce it by $3,087,100; Resolution No. 2009-025, congratulations to Washington County Historical Society on its 75th Anniversary; Legislative update; March 31 is the fifth Tuesday of the month, so there will be no Board meeting; Board correspondence was received and placed on file; Executive session held to discuss the possible purchase of conservation easement on the Lilligren Property in Denmark Township through the Land and Water Legacy Program; Workshop held to discuss the sales tax for the Clean Water, Wildlife, Cultural Heritage, and Natural Areas Constitutional Amendment. Information Technolo2V Approval of the following actions; Establish County Policy No. 3004 for back-up and restoration of computer data; Revisions to County Policy No. 3001, Acceptable Use for Utilizing Information Technology Resources; Web Hosting with back-up amendment with Vector Internet Services, Inc. Property Records and Taxpaver Services Approval of the following actions: Contracts with Vanguard Appraisals, Inc. for computer aided mass appraisal (CAMA) services for the calendar year 2009: extended service contract (web site), consolidated extended service contract, and service PLUS contract; Board workshop held to discuss the assessment year 2009/payable 2010 valuations. Public Health and Environment Approval of the following actions: Appointment of Mark Frazer, Woodbury, to the Groundwater Advisory Committee; Reappoint Donald Pereira, Cottage Grove, to the South Washington Watershed District Board of Managers; Renew two-year agreements with the cities of Cottage Grove and Mahtomedi to provide individual sewage treatment system inspection services; Modify the Memorandum of Agreement (MOA) with the University of Minnesota Extension by continuing 2 FTE full-time through September 15, 2009 at which time the MOA would be terminated; Resolution No. 2009-023, file South Washington Watershed District Enlargement Petition with the Board of Water and Soil Resources; Resolution No. 2009-024, file Valley Branch Watershed District Enlargement Petition with the Board of Water and Soil Resources. Public Works Approval of the following actions: Resolution No. 2009-021, final payment on 2007 bituminous road overlays-south to Hardrives, Inc. Comments on West Lakeland Township and the City of Afton's Draft Comprehensive Plans; Change Order #13 to contract with People's Electric, Inc. in the amount of $239,071. Sheriff's Office Approval of the following actions: Amendment No.1 to the Joint Powers Mutual Aid Agreement with the Minnesota Department of Corrections, Minnesota Correctional Facility-Oak Park Heights to correct a typographical error; Resolution No. 2009-022, authorizing execution of agreement for F,ederal Boating Safety Supplement Grant Agreement. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. 3/30/2009 WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions APRIL 7 Report on Request to Demap 10 Parcels from the Biq Marine Park Reserve Workshop - Update on Major Sections of the Comprehensive Plan Workshop - Tax Overview Workshop - Cost of E-Waste Disposal at County Facilities APRIL 14 Workshop - Update on Maior Sections of the Comprehensive Plan Workshop - "Opt Out" Aqqreqate Resources Preservation Property Tax Law Finance Committee - Review Proposed Chanqes to Contract Policy #1201 and Creation of a New Policy, #1903. Sale and/or Lease of County Owned Real Estate APRIL 21 Aqenda - Community Volunteer Services Community Involvement Awards Commissioners' Volunteers Reception - Historic Courthouse (5 to 6:30) Workshop - Mental Health Case Manaqement Transfer to Health Plans JUNE 2 or 9 Aqenda - Annual Performance Indicator Report JUNE16 County Board of Appeal & Equalization - Evenina Meetina to be held@ 5:00 ".m. (2 hours) JUNE 23 Countv Board of Appeal & Equalization (if needed) FUTURE Workshop - Metropolitan Council's Principal Arterial Studv Workshop - Metropolitan Council Members The County Board will meet with Metropolitan Council members to discuss issues of mutual interest and concerns. Metro Parks Foundation - Met Council Chair Peter Bell Meeting with the City of Newport The County Board will meet with Newport to discuss Red Rock and future park-n- ride/commuter train station in their city. BID OPENINGS April 14 Public Works - Technical Services for Modular Furnishings M :\USERS\ADM\PRRADDA \WP\AGEN DA \Workshops\Preview. doc ~ 10, March 26, 2009 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Sheila-Marie Untiedt and Matt Beane, Stillwater Township Clerk Pat Bantli, Deputy Clerk Kathy Schmoeckel, Attorney Soren Mattick and Treasurer Carol Collins. 1. AGENDA - M/S/P Beane/Untiedt moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Untiedt/Hiniker moved to approve the 2/26/09 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. TREASURER- a) Report given. b) Recycling Grant - Sheila-Marie Untiedt will see that the information on the City of Stillwater's recycling day will be placed on our website. The newsletter editor should set apart the time she spends on recycling so that we can collect from our grant. Carol Collins suggested that as a project Stillwater Township could make a video showing how to recycle to be used on our website. Carol Collins will solicit a specific proposal along with costs. c) Insurance - Carol Collins had received information on the League of Minnesota Cities' Insurance Accident Plan to cover volunteers in the Township. She will check if a rider might be available on a case by case basis. More discussion next meeting. d) Financial Reoorts - People at the Annual Meeting had requested that the reports . be in a different format. The reports can also be placed on our website. e) Claims and Checks - #19055 through #19085 were approved for payment. 4. CLERK - The port-a-potties in Otto Berg Park will be opened on April 1st and one will be placed at Little Carnelian Park also on April 1st. 5. ATTORNEY- a) Orn and Cannon Escrows - After the Orns have closed on their property they can sign the easements and the variances. Carol Collins should notify them that they owe us for their escrow. The Cannon's CUP will be signed over after their escrow has been ,paid. b) Otchipwe Tr~il~-The Homeowners' Association had met and decided that they did want to purchase the outlots. The County will not sell directly to them but they will sell to the Township. The homeowners would like to talk to a member of the Board to discuss the situation. David Johnson offered to do that. Soren Mattick's fees involved with this Issue will be added to the Homeowners' .I' Stillwater Town Board Mtg. - 3/26/09 Page 2 -~ Association costs for these parcels. The homeowners do not expect'to have their money until about August. c) Water Ski Permit - The County has changed their procedure for these permits. They want a public hearing to be held at the Township level before they issue a permit. Steve Nelson has notified Mary Parcheta of what needs to be done and the hearing will be held at the second Town Board meeting in April. There was discussion of how to determine that proper notification has taken place. d) Organized Waste Hauling - Soren Mattick had the statutory procedures. We are looking to save money for residents. Recycling can be part of the specifications in the bidding process. There will be further discussion next meeting. e) Crosswinds Community Church - M/S/P Untiedt/Hiniker moved to authorize the Chair to sign the Crosswinds Community Church CUP. (5 ayes) f) Horse Boarding - The County will be reclassifying horse operations for tax purposes from agricultural to commercial. g) Contractors' Contracts - Contracts may be necessary for the webmaster, newsletter editor and for the entities that we send "donations" to. Soren Mattick will prepare these and e-mail them to the Board for review. More discussion at the next meeting. . h) Axdahl Park Dedication - Larry Axdahl had talked to David Johnson about their previously proposed lot for park dedication. Johnson told him that it was the consensus of the Board that the lot did not fit our plan. Axdahl then suggested a parcel in the open space of the development'. Soren Mattick will talk to the Planner about whether a park can be part of the open space and used as a park dedication. Mattick will also check if the park dedication fee can be drawn from the letter of credit. More discussion at the next meeting. 6. VALLEY GREEN CONTRACT - The Valley Green bid for services in 2009 and 2010 was reviewed. M/S/P Hiniker/Untiedt moved to approve the Valley Green bid with the stipulation that a letter be sent to them and that they continue to be judicious on when to cut depending on the weather. (5 ayes) They will be asked to provide a contract. 7. COMMUNICATION COMMITTEE - a) New Applicants - Two people have expressed an interest in serving on the committee and have been invited to attend the next meeting. An application will be sent to them. b) DSL Line - The costs for the DSL line at the town hall were reviewed. The consensus was that the small amount of usage for the line did not justify its cost at this time. Communication Committee meeting could be held at the Stillwater library if internet access was required. 8. MAILBOX - The new mailbox will be placed where the old box had been. New envelopes will need to be ordered and change of address cards sent out. ~ ... Stillwater Town Board Mtg. - 3/26/09 Page 3 9. NATIONAL PARK SERVICE - David Johnson had received a letter from the new Superintendent, Christopher Stein, about an upcoming meeting on April 14. David Johnson will attend. 10. ADJOURNMENT - The meeting was adjourned at 9:05 p.m. Clerk Chairperson Approved