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HomeMy WebLinkAbout2009-01-20 CC MIN . lwater THE I..T"'LACE OF MINNEIOTA CITY COUNCIL MEETING January 20, 2009 SPECIAL MEETING 4:30 P.M. Mayor Harycki called the City Council meeting to order at 4:30 p.m. Present: Staff present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki City Administrator Hansen City Attorney Magnuson Public Works Director Sanders City Clerk Ward Brown's Creek Watershed District Board President Craig Leiser called the Watershed Board meeting to order. Administrator Karen Kill did the roll call. Present: Absent: Managers Craig Leiser, Gail Pundsack, Connie Taillon and Rick Vanzwol Manager Gerald Johnson Staff present: Administrator Kill Engineer Pat Conrad OTHER BUSINESS Workshop with Browns Creek Watershed District Lonq Lake Mr. Leiser stated the Watershed District would be willing to do some modeling regarding the lake elevation and issues related to the weir at 72nd Street, but stated at this time there is not enough high water data to proceed with such a study. He noted there is plenty of data for low water conditions, but stated the Watershed would like to have another year of data when there is a heavy snow melt or several large storms for high water data. Mr. Leiser stated the Watershed District is conducting a Long Lake draw down feasibility study. He stated a financial estimate should be available in the near future, and the District is looking at results from two other lakes where draw downs have been done. He said the Watershed is not contemplating doing any dredging at this time. Mayor Harycki and Councilmember Polehna asked about the delta areas at the south end of the lake. Ms. Kill said some limited dredging may be done in that area. Mayor Harycki suggested perhaps the City might be able to offer some assistance with a draw City Council Meeting January 20, 2009 down/dredging. During discussion, Mr. Leiser pointed out that according to state statute, a draw down requires 100 percent approval of adjacent property owners, which in the case of Long Lake, is about 60 or 65 property owners. Mr. Leiser said there has been some talk of legislation to change the 100 percent approval requirement. Motion by Mayor Harycki, seconded by Councilmember Polehna directing City staff to prepare a letter to the City's state legislators seeking their support for legislation which would reduce the 100 percent approval requirement for a lake draw down. All in favor. Mr. Leiser stated he would provide City staff with the actual wording of the law for incorporation in the letter Mr. Leiser and Ms. Kill reviewed several projects to improve the water quality of Long Lake. They stated an experimental engineering solution is being tested at the holding pond by Herberger's where a filter that adheres to phosphorus has been installed. They said this is a new technique and the Watershed District is currently working with the manufacturer on this possible solution to high phosphorus levels. In 2009, automated sampling will be done at the pond. Mr. Leiser and Ms. Kill both expressed appreciation for the assistance that has been provided by City staff. Other water quality projects include Best Management Practices grants for lakeshore restoration or installation of rain gardens. Ms. Kill described a shoreline restoration project completed in 2008. In 2009, Ms. Kill said the Watershed District will be doing shoreline restoration in two City park areas; the two projects total 3,000 feet of shoreline, a total of 105,000 square feet. It was noted that the Watershed District has $50,000 budgeted for matching funds for Best Management Practices. It was noted that each rain garden removes from .5 to 5 pounds of phosphorus. In 2008, there were 20 shoreline restorations or rain garden projects installed, with 23 additional projects approved, according to a Watershed handout. Councilmember Polehna suggested that information about the rain garden program be included in a City newsletter. Mr. Leiser briefly highlighted a summary of lake quality which indicates Long Lake had a C+ grade in 2008 and which indicates an improving trend for water transparency and average total phosphorus. Long Lake/McKusick Lake/Lily Lake management plans - City Engineer Sanders provided copies of an internal phosphorus loading assessment for McKusick Lake prepared by Wenck & Associates. Mr. Sanders noted that it has been determined that the algae growth at McKusick is not due to the sediment in the lake - the phosphorus loading is coming from upstream. Ms. Kill reviewed the results of the 2008 sampling of the Long Lake-Brown's Creek diversion drainage area. She stated that samples were collected at the Long Lake outlet, the Jackson Wildlife Management Area outlet, the drainage crossing at Boutwell Road and at the diversion structure. She said sampling indicates that total phosphorus increases as water goes down the system, noting there is a significant difference between samples collected at the Boutwell site and the diversion structure; she pointed out there are several large wetlands in that area which may be significant. Ms. Kill said the Watershed plans to add four additional sampling sites in 2009 to try to pinpoint where the large spikes are coming from. Mayor Harycki questioned whether four additional sites would be adequate and whether sampling Page 2 of 14 City Council Meeting January 20, 2009 results would be available in a timely fashion. There was discussion about the need to determine the source of the pollution before determining a solution, and discussion of the feeling by McKusick Lake property owners that the Brown's Creek diversion project is responsible for the current problems at McKusick Lake. Ms. Kill stated the City's three lake management plans will be used to complete the final Total Maximum Daily Load (TMDL) study report, which will make the City/Watershed eligible for federal funds. The Washington County Conservation District will serve as applicant, she said. Brown's Creek Mr. Leiser stated Brown's Creek has been listed as impaired water because of its low biota - not enough creatures to support a fish population. He said the TMDL indicates quantities of suspended solids, a high copper concentration and temperature as possible contributing factors. Ms. Kill noted that Stillwater is a MS4-permitted community and its MS4 permit will have to be updated to comply with the TMDL. Ms. Kill asked how the Council wished to be informed of the process - at workshop sessions, through staff, or at Council meetings. It was consensus that the workshop sessions are helpful and ought to be held on a more regular basis; it was decided to schedule the next workshop in late April/early May. It was noted that the Watershed has received a grant from Trout Unlimited for a stream bank restoration project. Ms. Kill said she has identified a possible site in the Brown's Creek Park Reserve for the restoration project. Stone Arch Bridqe Mr. Leiser updated the Council on efforts to repair the Stone Arch Bridge. He noted the bridge is located on private property. He said the property owner is working with a number of funding sources in an effort to refurbish the bridge. He stated the Watershed District has agreed to redirect the stream flow of Brown's Creek as the current flow is eroding the bridge abutment on the east side. It was the consensus of the City Council and the Brown's Creek Watershed District Board that another joint meeting should be held the end of April or beginning of May. The Brown's Creek Watershed District Board meeting was adjourned at 5:52 p.m. The City Council meeting was recessed until 7 p.m. REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7:00 p.m. Present: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Staff present: City Administrator Hansen Page 3 of 14 City Council Meeting ~ January 20, 2009 City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Lieutenant Jorgenson of the 34th Military Police Company stationed in Stillwater led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Councilmember Cook noted the proper spelling of her first name for the record Motion by Councilmember Polehna, seconded by Councilmember Gag, moved approval of January 6, 2009, regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Resolution of Support for the 34th Red Bulllnfantrv Division & Stillwater based 34th Militarv Police Company Motion by Councilmember Roush, seconded by Councilmember Polehna to adopt Resolution 2009-18, resolution of support for the 34th Red Bull Infantry Division and Stillwater-based 34th Military Police Company. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Mayor Harycki read the resolution of support as the Division and Company prepares for deployment to Iraq. Lt. Jorgenson thanked the Council and community for their support. Certificate of Appreciation - Tim Thomsen retirinq Januarv 23. 2009 Mayor Harycki read a resolution expressing appreciation to Tim Thomsen for his 25 years of service to the City of Stillwater. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2009-17, certificate of appreciation to Tim Thomsen. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 4 of 14 City Council Meeting January 20, 2009 Stillwater Bicycle Criterium - June 14. 2009 - Andrew Dahl Andrew Dahl, representative for the Stillwater Bicycle Criterium and technical race director, was present. Mayor Harycki referred to the City's budget constraints and noted the Council recently approved forming a committee to look at issues related to special events that take place in the City. Mr. Dahl highlighted some of the details of the Nature Valley Grand Prix and requested that the Council consider allowing the race to take place in Stillwater for the 8th consecutive year. Mr. Dahl asked the Council to consider reserving Teddy Bear Park on the day of the race, June 14, so there are not two overlapping events in the same area of downtown. He said he was aware of budget constraints. He said he would be working with the Police Department to address parking issues. Mayor Harycki pointed out it will be some time before the special events committee, yet to be formed, will begin addressing issues and be able to provide guidance. Mayor Harycki asked about the number of police officers usually assigned to this event; Chief Gannaway stated in the past, four officers on overtime have been provided. Mr. Dahl suggested they could work with Chief Gannaway and Chief Glaser or Lakeview Hospital regarding the number of officers and EMTs. Councilmember Gag asked about Public Works involvement; Public Works Director Sanders responded the streets are swept before the race and cracks sealed, about a 12-16-hour time commitment. Mr. Dahl stated at this time, the race people are just seeking the approval to hold the race in Stillwater in order to begin planning. Mr. Dahl said race organizers are aware of budget issues and would be willing to reimburse the City for staff time, if necessary, noting the race is a non-profit organization that helps raise funds for Children's Hospital hospice. During discussion, it was suggested any agreement with bike race organizers should be consistent with the agreement for the new Stillwater Marathon. Council member Cook suggested that an agreement should consider the issue of street closures, which she said has been raised as a concern with some of the larger special events. Councilmember Polehna expressed his concern about closing Teddy Bear Park, as requested, on Father's Day weekend. Mr. Dahl explained they are not requesting closure of the Park but reserving the park so no other large events, such as a family reunion, are scheduled there for the same time as the race. Motion by Councilmember Cook, seconded by Councilmember Polehna to form a task force to look at pursuing hosting the Stillwater Bicycle Criterium. All in favor. OPEN FORUM No public comments. STAFF REPORTS Police Chief Gannaway reported on parking alternatives as requested. He stated currently a monthly $10 parking pass is available to citizens which enables holders to park anywhere in the City. He stated all parking lots are free after November 1. Mayor Page 5 of 14 City Council Meeting January 20, 2009 Harycki said downtown business owners have suggested there be a program of free parking during weekdays that accommodates downtown business employees and encourages local residents to shop downtown. Chief Gannaway noted that employees have a tendency to take prime parking spots, which should be reserved for paying customers. Councilmember Gag said the Parking Commission felt that $10 was a reasonable price for monthly parking privileges. Mayor Harycki reported that Greg Gartner has offered parking spots behind the former Associated Eye Building for weekend parking and may be willing to consider off-hour parking as well. Community Development Director Turnblad said he had additional discussions with Mr. Gartner and will be bring the details to the Parking Commission. Police Chief Gannaway also reported on options for dealing with graffiti, as requested. He stated the Police Department has been working with the Youth Service Bureau to have juvenile offenders do some of the cleanup. He said the Youth Service Bureau is currently waiting for referrals for such a program. Councilmember Cook suggested getting property owners' permission in advance, so when there are referrals, the work can be done immediately. Fire Chief Glaser reported that Captain Ron Johnson will be retiring effective Jan. 31, 2009, leaving the department with a full-time staff vacancy. He noted that Captain Johnson has served the City for over 26 years; he stated a more formal recognition ceremony will take place at a later date. Community Development Director Turnblad provided an update on the parking ramp. He stated next week major equipment will begin to be brought to the site. In early February, pile driving will start, with utility construction scheduled to begin in mid-March, retaining wall construction in late March, and foundation work to begin in April. He stated the building will begin to come out of the ground in May, with completion estimated around November 1. He stated that by February 1, the Lowell Inn, Second Street and Rivertown Commons' lot will no longer be usable, with the interim parking park in place before that time. Public Works Director Sanders reported staff and the Corps of Engineers have agreed upon an appraiser to work on land acquisition costs for the levee project and that he is trying to schedule a meeting to get that process moving. He provided a brief history of the project for new Councilmembers. Mayor Harycki addressed some budget issues related to the project. City Administrator Hansen told the Council staff has been looking at refunding of four bond issues for a possible cost savings. He said at this time the bond market is favorable and it appears that if three of the issues are refunded, the City could save nearly $400,000. He asked the Council to authorize a resolution for staff to pursue a refunding with staff to come back with the details when they are known. Page 6 of 14 City Council Meeting January 20, 2009 Motion by Mayor Harycki, seconded by Councilmember Roush to adopt Resolution 2009-21, authorize the refunding of the three bond issues 1998B, 2000D, and 2002A. Ayes: Councjlmembers Cook, Gag, Polehna and Roush and Mayor Harycki Nays: None CONSENT AGENDA Mayor Harycki asked that item NO.5 be pulled for staff explanation. Motion by Councilmember Polehna, seconded by Councilmember Gag to approve the Consent Agenda, excluding item NO.5. 1. Resolution 2009-14, directing payment of bills 2. Possible approval of waiver of garbage collection charges 3. Possible approval to renew antivirus licenses for 2009 4. Resolution 2009-15, approval of Northland Park Warming House agreement 5. Resolution 2009-16, a resolution adopting a reassessment and providing for an abatement of certain assessments and the refund of an assessment that has been paid but determined to be invalid Councilmember Cook asked that large expenditures, such as the TIF payments, be explained in more detail to reference a specific project. Community Development Director and Mayor Harycki explained the TIF concept. Councilmember Roush asked about Item 2; City Clerk Ward explained the City's ordinance provides relief for senior citizens, either reduced rates or a waiver of fees. Ms. Ward noted seniors must make application and meet certain income criteria. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None City Attorney Magnuson explained Item NO.5 relates to the Liberty West development and the policy that established the transportation adequacy fund. He explained that the assessment is being recertified over 17 units, so the developer is paying the entire assessment, rather than including two property owners who were unaware of the assessment when they purchased their properties. Mr. Magnuson explained this is a housekeeping measure. Motion by Councilmember Polehna, seconded by Councilmember Roush to approve Item No. 5, Resolution 2009-16. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None Page 7 of 14 City Council Meeting January 20, 2009 PUBLIC HEARINGS This is the date and time for a public hearinq to consider the transfer of an Off-sale liquor and tobacco license from Sutler's. Inc.. DBA: Sutler's to Haskell's Inc.. DBA: Haskell's located at 2225 Curve Crest Blvd. Notice was published in the Stillwater Gazette on Januarv 8. 2009. City Clerk Ward noted that approval should be contingent upon Police, Finance, Fire, Building departments and Minnesota Liquor Control approvals. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Motion by Councilmember Gag, seconded by Councilmember Roush to adopt Resolution 2009-19, approving transfer of ownership of Off Sale Liquor and To~acco licenses. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None UNFINISHED BUSINESS Possible 2nd reading of Ordinance 1003, an ordinance amendinq the Stillwater City Code Section 31-300, entitled district boundaries & Ordinance 1004. an ordinance amendinq the Stillwater City Code Chapter 31. entitled Zoninq Ordinance by addinq "Senior Care Livinq Facility" in the Lakeshore Residential Zoninq District as a Specially Permitted Use and approval of the Development Aqreement Mayor Harycki brought up the issue of the time between first and second reading of an ordinance, recalling an instance when several years had elapsed between the two readings; he suggested perhaps that is an issue to be referred to the Charter Commission to determine if there should be a time limit between first and second reading of an ordinance. Motion by Mayor Harycki, seconded by Councilmember Polehna to refer this issue to the Charter Commission. All in favor. Community Development Director Turnblad reviewed the request. He noted that there have been no changes to the ordinances since the first reading and the only changes to the development agreement were clerical changes. Mr. Turnblad said the major issue with the development agreement was the potential payment in lieu of taxes if the property changes hands or status in the future, from profit to non-profit. He stated approval of the ordinances is recommended and is consistent with the final plat that was previously approved. City Attorney Magnuson spoke to the development agreement and the payment in lieu of taxes, noting the agreement provides a promise from the present owner that the project will be held by a non-charity; the problem is any remedy if the property changes to a tax-exempt status. Mr. Magnuson said he thought the development agreement does provide an opening to have discussions about this issue with any future owners. Page 8 of 14 City Council Meeting January 20, 2009 Mayor Harycki pointed out that this clause, which would be a,covenant to the title, would expire in 20 years and wondered if there is a more permanent solution. City Attorney Magnuson suggested perhaps the City could pursue a separate payment in lieu agreement. Greg Johnson, speaking for the developer, said they have no problem in a payment in lieu agreement of some type. Motion by Councilmember Polehna, seconded by Councilmember Gag to adopt Ordinance 1003, an ordinance amending the Stillwater City Code Section 31-300, entitled district boundaries & Ordinance 1004, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding "Senior Care Living Facility" in the Lakeshore Residential Zoning District as a Specially Permitted Use. Ordinance 1004 would not be published until an actual building permit is ready for issuance by the City Building Official. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None It was the consensus of the Council to bring the development agreement back at the next Council meeting with the direction that a separate agreement is crafted dealing with the payment in lieu of issue. Information on Term limits & Council Representative as a votinq member on HPC & Human Riqhts City Clerk Ward referred to a memo in the agenda packet. Regarding term limits, she stated not enough applications are received to fill vacancies, noting the Planning Commission and Parking Commission are both short of membership. Mayor Harycki suggested that term limits could be suspended if there is a drought of applicants. Councilmember Gag spoke of the value of experience on Commissions, referring to the Heritage Preservation Commission. Regarding non-voting membership, Ms. Ward pointed out that to make the Council representative to the Heritage Preservation and Human Rights commissions voting members would require adding or eliminating another citizen representative, and applications are down at this time. Ms. Ward suggested a change could be made when Commission terms expire next or if someone resigns. Motion by Mayor Harycki, seconded by Councilmember Cook to table this issue until the next meeting, with City Clerk Ward to provide information on the term length of the various commissions. All in favor. Mayor Harycki noted while not on the agenda, makeup/mission of a special events committee was supposed to be brought back at this meeting. He asked if Council wished to take this issue up now or direct staff to prepare a write-up and bring it back at the next meeting. It was consensus to have staff prepare a write-up for discussion at the next meeting. Page 9 of 14 City Council Meeting January 20,2009 Mayor Harycki also noted that when doing committee assignments, appointment to the personnel (review) committee was missed, noting that the committee previously consisted of the mayor and one councilmember; he asked City Clerk Ward to add it to the committee list so it is not missed next year when making assignments. Councilmember Polehna volunteered to serve on the personnel committee. Councilmember Roush suggested that the committee be made up of the mayor and vice mayor in future years. Motion by Councilmember Gag, seconded by Councilmember Roush, moved to appoint Mayor Harycki and Councilmember Polehna to the personnel committee and in future years put the Personnel Committee on the Council Representatives appointment list that the Mayor and Vice Mayor shall serve on the Personnel Committee. All in favor. NEW BUSINESS Consideration of a noise variance at Stillwater Public Librarv for June 6. 2009 - Trent Oqren City Clerk Ward stated a request for a variance from the noise ordinance had been received for a wedding being held at the Stillwater Public Library on June 6. The request is to waive the noise ordinance until 11 :30 p.m., Ms. Ward noted that previously the Council had directed staff to notify a neighborhood contact person; she said a letter had been sent to the contact person making him aware of the req'uest. Mayor Harycki pointed out that the Council had indicated it would look at this issue in depth at the conclusion of last year's wedding season to analyze the impact on the neighborhood, something that was never done. The neighborhood contact person asked if this could be put off until there is further discussion at the Council level; he stated that for some folks, the noise has diminished, but for others, it is still a problem. The spokesperson wondered if granting this variance would ~et precedence for other requests; he suggested having a "switch" to move music indoors after 10 p.m. Police Chief Gannaway stated one complaint had been received last year. Mayor Harycki suggested notifying all the neighborhood and invite feedback at the next Council meeting. The applicant was present and stated they are planning to have a band and were planning to have it outdoors. Ann Young, event coordinator for the Library, said the problem with moving activities indoors is with the capacity of the indoor room; the room has a capacity of about 100, while many weddings may have as many as 300 guests. Ms. Young also spoke to the potential impact on Library rentals. Mayor Harycki noted the request is just to move the music/dancing indoors, other activities could still take place outdoors. It was determined that because the issue has not been settled and that the applicant needs to plan for a wedding that a formal decision should be made. Motion by Councilmember Polehna, seconded by Council member Gag to deny the requested noise variance. All in favor. Page 10 of 14 City Council Meeting January 20, 2009 Mayor Harycki directed staff to send notices to the neighborhood for discussion of this issue at the 4:30 workshop session at the next Council meeting on February 3, 2009 Possible release of capital for purchase of 3M Selfcheck & Storaqe Room Ladder & Railinq - Librarv Mayor Harycki noted the City has instituted a freeze on capital spending. On a question from Councilmember Polehna, City Administrator Hansen said Library Director Bertalmio did speak with him about these requests. Regarding the Selfcheck equipment, Mr. Hansen said the intent is for efficiency in staffing. Regarding the ladder and railing, he said he thought that was a safety issue. Mayor Harycki suggested taking up the request for the Selfcheck at the next meeting when other library issues are to be discussed and when Ms. Bertalmio will likely be present to explain the necessity of the purchase. Motion by Councilmember Polehna, seconded by Councilmember Cook to approve the purchase of the storage room ladder and railing and table the Selfcheck request until the next meeting. All in favor. Request the purchase of replacement chief command vehicle - Fire Department Fire Chief Glaser requested the release of funds for the purchase of a replacement chief command vehicle. He noted funds had been approved in the 2009 capital improvement budget. The new vehicle will be replacing a 2001 Chevy Blazer with over 91,000 miles and maintenance costs of over $10,000 in the last several years, he said. Chief Glaser noted command vehicles are important pieces of equipment for appropriate response to incidents. Councilmember Polehna noted this issue had been discussed extensively during the budget process. Councilmember Roush stated that he thought this was an essential, rather than non-essential, purchase Motion by Councilmember Gag, seconded by Councilmember Roush to approve the capital purchase of a replacement chief command vehicle for the Fire Dep~rtment. All in favor. Request the purchase of ice resurfacing machine - St. Croix Valley Recreation Center City Administrator Hansen stated Rec Center Manager Doug Brady had spoken with him about this request. He said the current machine is 10 years old, and Mr. Brady has found that the optimum trade-in time is about 8 years. Mr. Hansen noted that Mr. Brady's memo also includes a number of expenses that will likely be incurred if the machine is not replaced. Mr. Hansen noted the purchase is scheduled over a five-year cycle. Councilmember Polehna said he would encourage that sponsorships be pursued but noted the machine is essential to the functioning of the Center. Motion by Councilmember Polehna, seconded by Councilmember Gag to approve the request as presented. All in favor. Page 11 of 14 City Council Meeting January 20, 2009 Councilmember Cook expressed concern about the cost and spoke in favor of being creative in pursuing other funding sources. It was noted the St. Croix Valley Recreation Center is very-well managed and does contribute toward debt service on the facility. Councilmember Roush asked whether a refurbished unit would be a reasonable option. Councilmembers Polehna and Gag agreed to rescind the motion pending additional information regarding the viability of utilizing a refurbished machine. Motion by Councilmember Roush, seconded by Councilmember Cook to table the request to the next meeting for additional information. All in favor. Possible budqet cuts City Administrator Hansen stated after the December 2008 state funding reductions, department heads were asked to look at budget cuts in the 4 percent and 6 percent range. He said he anticipates when the Governor announces his budget; the City will see additional cuts in the range of 5-10 percent. He reviewed the summary of possible department cuts that total a bit over $650,000 and suggested it is critical the Council take action in the very near term or making cuts becomes even more difficult as the budget year progresses. Mr. Hansen specifically reviewed the Mayor and Council budget cuts, noting the recommendation includes the elimination of lobbyist services and all contingency funds and elimination of AMM membership. Mayor Harycki spoke in favor of continuing to fund lobbyist services given the two big projects, levee and bridge, which the City needs to see to fruition. Councilmember Gag agreed it would be shortsighted not to include funding for lobbying services. City Administrator Hansen mentioned possible additions to the proposed cuts which consisted of Council medical insurance, limit seal coating, limit sweeping, sell unused City land, charge for planning staff time, voluntary unpaid leave program, bill for medical calls, eliminate overtime by using comp time; and contract out MIS and Engineering services to other entities. Councilmember Roush had several specific questions related to police and fire line items; he also asked whether the contribution for fireworks included both the 4th of July and Lumberjack Days, saying he would expect the City to contribute for the 4th of July celebration, but not the Lumberjack Days display, as a private venture. City Administrator Hansen said he would check the contract with St. Croix Events. Motion by Mayor Harycki, seconded by Councilmember Polehna to accept the budget cuts as presented, with the exception of the lobbying pending further Council discussion, with the added direction to begin preparation for an additional 5 percent reduction. All in favor. Page 12 of 14 City Council Meeting January 20,2009 Possible appointment of alternate for Joint Cable Commission Motion by Mayor Harycki , seconded by Councilmember Polehna to' adopt Resolution 2009- 20, appointment to Joint Cable Commission. Ayes: Councilmembers Cook, Gag, Polehna, Roush and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Mayor Harycki asked Councilmembers to check their schedules for the first or second Friday in May for possible scheduling of a Council retreat session; that was changed to the second or third Friday due to a conflict with Councilmember Cook's schedule. Mayor Harycki asked if conferences and non-essential classes have been eliminated from the budget; City Administrator Hansen responded in the affirmative to the extent possible, noting that some Police and Fire education is required. Councilmember Polehna said he has been made aware of some problems with parking around nursing homes and asked that staff come back with suggestions regarding possible adjustment of the odd-even ordinance to alleviate some of the problem. Mayor Harycki asked staff to check to see if a previous parking concern by Acer's off Poplar had been taken care of. ADJOURNMENT Motion by Councilmember Roush, seconded by Councilmember Polehna, moved to adjourn at 10:09 p.m. All in favor. ATTEST: ~ dj{J/7~ Diane F. Ward, City Clerk Resolution 2009-14, directing payment of bills Resolution 2009-15, approval of Northland Park Warming House agreement Resolution 2009-16, a resolution adopting a reassessment and providing for an abatement of certain assessments and the refund of an assessment that has been paid but determined to be invalid Resolution 2009-17, certificate of appreciation to Tim Thomsen. Page 13 of 14 City Council Meeting January 20, 2009 Resolution 2009-18, resolution of support for the 34th Red Bull Infantry Division and Stillwater-based 34th Military Police Company. Resolution 2009-19, approving transfer of ownership of Off Sale Liquor and Tobacco licenses Resolution 2009-20, appointment to Joint Cable Commission Resolution 2009-21, authorize the refunding of the three bond issues 1998B, 2000D, and 2002A Ordinance 1003, an ordinance amending the Stillwater City Code Section 31-300, entitled district boundaries Ordinance 1004, an ordinance amending the Stillwater City Code Chapter 31, entitled Zoning Ordinance by adding "Senior Care Living Facility" in the Lakeshore Residential Zoning District as a Specially Permitted Use (not be published until an actual building permit is ready for issuance by the City Building Official) Page 14 of 14