HomeMy WebLinkAbout1989 HPC‘)\,K,� )
There is a large amount of original record's of Stillwater and the
Saint Croix Valley still in existence today.
The largest problem that we face with these record's at this point,
is that all of this original material is in different area's and that not all
of these office's or group's keep the same hour's,or for that matter really
know what each other have.This make's research very difficult and is almost
unattainable by the general public and other interested group's.
The proposal is to bring together by mean's of an electronic data
base (computer) all of the original record's of the area,I.E. map's,ledger's
tax roll's,blueprint's etc.All material would be copied in there original
form,using a Didga View peripheral.They would then be indexed and organized
by catagory and year and area.(Didga View is a peripheral that uses a 7.C.R.
camera and special program,hooked into the computer and put's on disk a
perfect "picture" of what is being copied.)
All information will also be made too print f orm, by use of a
printer.All material,disk and print would be distributed too the Wash.
County Libary,City of Stillwater,Wash.County Historic Court House and the
State Historic Society,and by request,to any member of the general public
or any interested groups.
Also inputted into the system world be other current research
and survey's.Included will be input of all original photo's and current
V.C.R. photo's of the down town area and all home's with in the original
town of Stillwater,and historically important home's and location's with in
the area.For future concept,a building or home,which may be being -restored
can be painted(colored),or redesigned feature's can be added to the picture
which is already on disk.Fcr instance,an historical home owner wishes to
paint his home,but is not sure how the color's will look.First,thru data
index we find there home,then we match color's stored in era index too the
house,(there are 4,096 color's in the proposed system.) Then using the picture's
in the data base we paint (color) the house too the owner's choise of color's
or recommend other color choise's to suit the owner's taste.f1e can even shot
the entire block,paint all the home's as they are now and show the same owner
how there color choise's will look with in there entire block,and give them
a color print out of the color "picture" before they even purchase the paint.
The same ideal would be true for any of the down town area.
This research (data collection)will take app. 5(five) year's,
and will only be extented with permission of H.P.C. and.the State Hist.
Society0During the 5 year period the computer system could be used for other
survey and research work, also development and for the public.
This concept has the moral support and encouragement of Mr. David
Nystun and Charles Nelson of the Minn. State Hist. Society.
M I N N ESOTA HISTORICAL SOCIETY
TO:
FOUNDED IN 1849
MEMORANDUM
Fort Snelling History Center, St. Paul, MN 55111 ® (612) 726-1 171
Heritage Preservation Commission Members
FROM: Dennis A. Gimmestad \_
Deputy State Historic Preservation Officer
DATE: December 7, 1989
We are pleased to inform you that the Minnesota Historical
Society's historic preservation workshop "Time & Taste: The Next
One Hundred Years" will be offered in St. Paul on January 18,
1990 and in Faribault on February 15, 1990.
Many commissions have expressed a need for additional technical
assistance from our office. We have designed this version of a
day -long workshop especially for Heritage Preservation Commission
Members. The enclosed brochure describes the general scope of the
workshop. As members of Heritage Preservation Commissions you are
invited to attend. We are eager to work with you on facing the
many challenges of preserving Minnesota's distinctive architec-
tural heritage.
If you have any questions, please do not hesitate to call Britta
Bloomberg at 612-726-1171.
DAG : kkt
Enclosure
MINNESOTA HISTORICAL SOCIETY
FOUNDED IN 1849
MEMORANDUM
Fort Snelling History Center, St. Paul, MN 55111 0 (612) 726-1171
TO: Heritage Preservation Commission Members
FROM: Dennis A. Gimmestad (,
Deputy State Historic Preservation Officer
DATE: December 7, 1989
We are pleased to inform you that the Minnesota Historical
Society's historic preservation workshop "Time & Taste: The Next
One Hundred Years" will be offered in St. Paul on January 18,
1990 and in Faribault on February 15, 1990.
Many commissions have expressed a need for additional technical
assistance from our office. We have designed this version of a
day -long workshop especially for Heritage Preservation Commission
Members. The enclosed brochure describes the general scope of the
workshop. As members of Heritage Preservation Commissions you are
invited to attend. We are eager to work with you on facing the
many challenges of preserving Minnesota's distinctive architec-
tural heritage.
If you have any questions, please do not hesitate to call Britta
Bloomberg at 612-726-1171.
DAG : kkt
Enclosure
Minnesota Historical Society
Historic Preservation, Field Services, and Grants
Department Workshop
Time & Taste: The Next One Hundred Years
Adapted Especially for Heritage Preservation Commission Members
Thursday, January 18, 1990
Fort Snelling History Center, St. Paul
Commercial Property Emphasis
Thursday, February 15, 1990
Faribault City Hall, Faribault
Residential Property Emphasis
Preservationists are often challenged to incorporate new functional patterns
and current technologies, while restoring the historic fabric and character of
their buildings; Time & Taste addresses this challenge. This session is a
modified version of the day -long workshop by the same name which has been
especially designed for members of Heritage Preservation Commissions. The
workshop will address restoration and rehabilitation questions as they relate
to specific historic buildings and as they relate to the design review and
public education responsibilities of commission members. The session is led
by Charles Nelson, SHPO Historical Architect.
Schedule: 5:00 to 6:00 p.m.
6:00 to 7:00 p.m.
7:00 to 9:30 p.m.
Orientation and Architectural Styles
Overview
Box Dinner
Restoration Treatments
A Plan of Action
Cost: $5.00 per person includes materials and box dinner
Deadline: Register by January 12, 1990
Name of Workshop and Date
Name of Registrant
Daytime Phone Number
Organization
Number Attending
Please enclose $5 workshop fee per person registering.
Return to: Minnesota Historical Society, c/o Kimberly Trapp
Fort Snelling History Center, St. Paul, MN 55111
612/726-1171
Minnesota Historical Society
Historic Preservation, Field Services, and Grants
Department Workshop
Time & Taste: The Next One Hundred Years
Adapted Especially for Heritage Preservation Commission Members
Thursday, January 18, 1990
Fort Snelling History Center, St. Paul
Commercial Property Emphasis
Thursday, February 15, 1990
Faribault City Hall, Faribault
Residential Property Emphasis
Preservationists are often challenged to incorporate new functional patterns
and current technologies, while restoring the historic fabric and character of
their buildings; Time & Taste addresses this challenge. This session is a
modified version of the day -long workshop by the same name which has been
especially designed for members of Heritage Preservation Commissions. The
workshop will address restoration and rehabilitation questions as they relate
to specific historic buildings and as they relate to the design review and
public education responsibilities of commission members. The session is led
by Charles Nelson, SHPO Historical Architect.
Schedule: 5:00 to 6:00 p.m.
6:00 to 7:00 p.m.
7:00 to 9:30 p.m.
Orientation and Architectural Styles
Overview
Box Dinner
Restoration Treatments
A Plan of Action
Cost: $5.00 per person includes materials and box dinner
Deadline: Register by January 12, 1990
Name of Workshop and Date
Name of Registrant
Daytime Phone Number
Organization
Number Attending
Please enclose $5 workshop fee per person registering.
Return to: Minnesota Historical Society, c/o Kimberly Trapp
Fort Snelling History Center, St. Paul, MN 55111
612/726-1171
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MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met Monday, November 6, 1989 in the
Council Chambers of City Hall.
Present: Ray Zaworski, Dick Hauer, Marlene Workman, Duane Hubbs and Jeff
Johnson
Not Present: Maureen Lodge
Others: Ann Pung-Terwedo
1. Allen Zepper, Stillwater Building Official, met with the Heritage
Preservation Commission to discuss the Building Code for building
conservation.
The Commission discussed the implications on the buildings in Downtown
Stillwater. It was agreed that this Code is a useful tool for building
owners doing rehabilitation/restoration work on their buildings.
Recommendation: The Heritage Preservation Commission recommends to the
City Council that the Building Code for building conservation be appended
to the Uniform Building Code for buildings over fifty years old.
2. The Commission discussed work items for 1990. The following are items the
Committee discussed.
A) Preliminary study of historic contexts in residential neighborhoods.
B) A Historic Preservation Plan for the whole City of Stillwater. This
would define historic contexts in the City and recommend further
historic surveys.
C) A feasibility study of the prison site on types of economical uses
of the site and possible adaptive reuse projects.
D) Local designation of certain churches and historic buildings around
Downtown Stillwater (i.e. Carnegie Public Library, Water
Department).
3. The Commission felt it was important to get preservation information out
to the business owners in Downtown Stillwater. Ann Terwedo was directed to
collect such information and present it at the next regular meeting. Ideas
of communities to contact are Galena, Hastings, Red Wing, and Faribault.
4. The Commission did not recommend a new member to the City Council.
Respectfully submitted
Ann Pung-Terwedo
iliwater
\N-.___________-----Th
THE BIRTHPLACE OF MINNESOTA
TO: HERITAGE PRESERVATION COMMISSION MEMBER
FROM: ANN PUNG-TERWEDO, ASSISTANT PLANNER
DATE: NOVEMBER 21, 1989
RE: NEW MEMBER OF HERITAGE PRESERVATION COMMISSION
I searched for the resume's of those originally interested
in being on the Heritage Preservation Commission two years
ago. To my dismay, they could not be located. I discussed
the matter with the Mayor and Maury Stenerson. They did not
know where the original resume's could have gone either.
All persons on the present list are known by at least one
member of the Commission with the exception of Tom Phillips.
He is a younger gentleman and lives on Churchill Street in
an older home. That is all that Maury Stenerson and I know
about him.
I would appreciate it very much if each member of the
Commission would contact me Monday - Thursday at 439-6121
with their recommendation of a new member from the list that
was distributed at the November meeting. Please be prepared
to recommend two people. I will have the new member
recommended to the City Council as soon as everyone calls
me.
THANK YOU!!
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
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APPLICANTS TO HERITAGE PRESERVATION COMMISSION:
Ruth Alliband
Jim Huntsman
Frank Langer
Bob Lockyear
Tom Phillips
Bob Kimbrel
iliwater
THE BIRTHPLACE OF MINNESOTA
NOVEMBER 3, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
November 6, 1989 at 7:00 P.M. in the City Council Chambers
of City Hall, 216 North Fourth Street.
AGENDA
1. Allen Zepper, Stillwater Building Official, will
discuss implications of the Uniform Code for building
conservation.
2. Discuss and recommend study and agenda items for 1990.
3. Recommendation of the new member to the Stillwater City
Council. (A list of those interested is attached.)
4. Other items you wish to discuss.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met Monday, October 2, 1989 in the
Council Chambers of City Hall.
Present: Ray Zaworski, Dick Hauer, Maurice Stenerson, Maureen Lodge, Marlene
Workman.
Not Present: Duane Hubbs.
Others: Ann Pung-Terwedo
1. The Commission discussed the Agenda for "Capital for a Day". Possible
Agenda items for October 27, 1989 will be:
- A trolley tour of the local historic district.
- A walking tour of Downtown and the Stillwater Bridge.
2. The Commission reviewed the Lowell Park plans for the Downtown Plan. They
felt that the plans complemented the passive recreational use of the park.
It was agreed that Lowell Park parking lot be a temporary site for
parking. In the distant future all parking should be taken out of this
area. The members recommended the following priorities that should be
indentified for the improvement to Lowell Park.
1. The number one concern of the park is the Levee Wall. This area
should be improved before any changes to the existing park are
made.
2. The boundary of the park should be extended to the north.
3. The original intent of the park should remain the main focus of any
additional plans for the area.
3. Jeff Johnson volunteered to be the Heritage Preservation Commission
representative on the Downtown Plan Action Committee. He stated taht he
would be on the Committee on a temporary basis.
4. The Heritage Preservation Commission thanked Maurice Stenerson for all his
hard work and efforts on the Stillwater Heritage Preservation Commission.
He will missed greatly! We wish hime well.
Respectfully submitted,
Ann Pung-Terwedo
iliwater
14) THE BIRTHPLACE OF MINNESOTA
TO: HERITAGE PRESERVATION COMMISSION
FROM: PLANNING STAFF
DATE: NOVEMBER 2, 1989
RE: EXPLANATION OF UNIFORM CODE FOR BUILDING CONSERVATION.
The Uniform Code for Building Conservation has been
developed to provide guidelines to Building Officials in
carrying out programs designed to preserve the inventory of
existing, historic buildings. The code is intended for use
on existing buildings and historic structures undergoing
alterations, restoration improvements or a change in
occupancy. The goal is to provide the Building Official
with tools to effectively implement sections of the Uniform
Building Code by identifying a minimum level of safety or
performance for all existing buildings. At the present
time, the same regulations pertain to new structures as
well as existing structures.
Allen Zepper will attend the Heritage Preservation
Commission meeting to discuss further the implications of
this code and how it is used. He will then go over some
scenarios of existing codes as they relate to historic
buildings and how this Uniform Code for Building
Conservation identifies problems of these buildings.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
THE BIRTHPLACE OF MINNESOTA
TO: HERITAGE PRESERVATION COMMISSION MEMBERS
FROM: ANN PUNG-TERWEDO, ASSISTANT PLANNER
DATE: NOVEMBER 2, 1989
RE: IDEAS FOR SURVEY AND AGENDA FOR ITEMS FOR 1990.
Please review the following list of historic preservation issues
identified by the State Historical Society, City Staff and community
residents. If you feel there may be other issues that should be
identified, please bring those into the discussion.
1. Identifying historic contexts in the City of Stillwater. Some of
these contexts are:
- mills
- churches
- residential structures -
Greek Revival, Queen Anne's, Second Empires, etc.
- governmental buildings
- manufacturing
- cemeteries
2. A Historic Preservation Plan which would broadly identify
historic contexts and provide guidance for future surveys and
studies of historic Stillwater.
3. A feasibility study on the effects of pollution on the
Downtown Commercial Historic District.
4. An indepth study of the Territorial Prison Site and future
use of the site.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
THE BIRTHPLACE OF MINNESOTA
TO: HERITAGE PRESERVATION COMMISSION MEMBERS
FROM: ANN PUNG-TERWEDO, ASSISTANT PLANNER
DATE: NOVEMBER 2, 1989
RE: IDEAS FOR SURVEY AND AGENDA FOR ITEMS FOR 1990.
Please review the following list of historic preservation issues
identified by the State Historical Society, City Staff and community
residents. If you feel there may be other issues that should be
identified, please bring those into the discussion.
1. Identifying historic contexts in the City of Stillwater. Some of
these contexts are:
- mills
- churches
- residential structures -
Greek Revival, Queen Anne's, Second Empires, etc.
- governmental buildings
- manufacturing
- cemeteries
2. A Historic Preservation Plan which would broadly identify
historic contexts and provide guidance for future surveys and
studies of historic Stillwater.
3. A feasibility study on the effects of pollution on the
Downtown Commercial Historic District.
4. An indepth study of the Territorial Prison Site and future
use of the site.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met April 3, 1989 at 7:00 P.M. in the
Council Chambers of City Hall, Stillwater.
Present: Maurice Stenerson, Jeff Johnson, Duane Hubbs, Maureen Lodge, and
Marlene Workman.
Not Present: Ray Zaworski, Dick Hauer.
Others: Ann Pung-Terwedo
1. The Commission reviewed and discussed ideas for the proposed picnic
shelter to be placed in Lowell Park. The Park Department has requested
ideas from the Heritage Preservation Commission on the design of the
shelter. The following is a priority list from the Heritage Preservation
Commission as to the picnic shelter for Lowell Park:
1. Do not build a picnic shelter. Lowell Park is a gateway pass-thru
park for pedestrians. It is designed for short-term use,
therefore, a picnic shelter would not be practical. Also, it is
not in the spirit of the Downtown Plan.
2. Consider an alternative location in another Stillwater Park for a
shelter.
3. If the Parks Department decides to put the shelter in Lowell
Park, the design should compliment the existing pavilion. There
should be lattice work which echos the central detailing of the
pavilion with a similar roof line. The supports of the shelter
should be simple.
2. Maurice Stenerson and Duane Hubbs will be attending the State Heritage
Preservation Commission workshop.
Meeting adjourned at 8:30 P.M.
Respectfully submitted,
Ann Pung-Terwedo
Zo n! i ti16-
The following is a review of sections of the City Zoning Ordinance which
relatef to the Stillwater Industrial Park and Brick Pond Area.
shows the current zoning pattern for this area. The
Industrial Park District comprises most of the area. Industrial Park
Commercial District is scattered throughout the planning area with a majority
on the south border along the Frontage Road facing Highway 36. The Industrial
Commercial One District is behind the major Industrial P rk�Commercial
District along Washington Avenue. This district is s '' as it relates
to setbacks, landscaping, lot size requirements and other development
regulations. However, there is a difference in building and use requirements
as explained below. The RB Districts are on the outer fringe of the planning
area.
In the next section, each zoning district is described, including purpose of
the district, permitted uses and development requirements. A final section
identifies areas of the Zoning Ordinance which do seem to correspond with
development in the Industrial Park and may need possible revision.
IP-C - INDUSTRIAL PARK COMMERCIAL DISTRICT:
1. Permitted Buildings and Uses.
a. Boat, trailer, marine sales (enclosed\
b. Broadcasting studio
c. Cafes/Restaurants
d. Churches
e. Clubs/Lodges JI
f. Commercial Schools ��
h. Essential services
h. Farmmequipment sales
i. Funeral homes
j. Garage, public and r(
k. Greenhouses
1. Hotel/Motel
m. Manufacturing - limit
n. Medical uses
o. Nursery and garden supplies (enclosed)
p. Offices, photo/art studio and research facility
q. Rest/Nursing homes
r. Retail shopping
s. Theater
t. Used auto parts (excluding auto salvage yards)
u. Utility substations
v. Vehicle sales (enclosed)
w. Veterinarian clinic
x. Warehousing
y. Wholesale business
1
- The Stillwater Gazette featured articles and editorials on the historic
sites, people actively involved in historic preservation, and community
attitudes toward historic preservation.
The Heritage Preservation Commission has reviewed approximately two planning
applications in 1988. An important issue was adoption No. SUP/88-43. This
received indepth discussion and recommendation. The application was for a new
garage at the historic Water Department site. (See memo to the Board of Water
Commissioners and Staff report.)
The Stillwater Heritage Preservation Commission and the City of Stillwater
support keeping the existing Stillwater/Houlton Interstate Bridge. The
position is that the bridge is an asset to the historic appeal of the City of
Stillwater. They have been kept aware of the status of the bridge as an
historic site.
The Heritage Preservation Commission has been kept aware of the new
Stillwater/Houlton Interstate Bridge location alternatives. They are in
support, and have been put on record in support, of the Southern route
alternative. They feel that this bridge alternative would have less impact on
the historic integrity of Downtown Stillwater. The City Council has also
stated their position on the Southern bridge alternative.
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met Monday, May 8, 1989 at 7:00 P.M. in
the Margaret Rivers Room of the Stillwater Public Library.
Present: Maury Stenerson, Ray Zaworski, Marlene Workman, Jeff Johnson,
Duane Hubbs, and Maureen Lodge.
Others: Ann Pung-Terwedo.
Not Present: Dick Hauer.
1. The Commission reviewed the inventory form which will be used by the
Heritage Preservation Commission in the future. A few changes were made.
Staff will review the form with the State Historical Society. The form will
be drafted on the IPM DC so a disk may also be submitted to the State.
Maury felt it may be important to include a section for conservation areas.
These areas would include such buildings as the Junior High and Hooley's.
2. The Commission reviewed boundaries for the Downtown Historic District. The
group felt it was important to include Lowell Park and look into the
possibilities of including the bridge which is on the National Register.
The Commission felt it was important to include the Armory and the
Arlington Building.
3. Marlene and Maury discussed the State Historical Society Workshop.
The meeting adjourned at 8:45 P.M.
Respectfully submitted,
Ann Pung-Terwedo
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met Monday, June 12, 1989 at 7:00 P.M. in
the Margaret Rivers Room of the Stillwater Public Library.
Present: Maury Stenerson, , Jeff Johnson, Dick Hauer. ', ,;d,�s-%L -k
Not Present: Maureen Lodge and- - ski , k_,t, ,,,k, �,
Others: Ann Pung-Terwedo.
1. The Commission reviewed the map of the proposed Downtown Historic District.
Comments were made to include the Armory and the Arlington Building.
Also, the Wrap and Ship building, north of Mulberry, will not be included
in the nomination of the National District. However, it will be included in
the local district.
The meeting adjourned at 8:30 P.M.
Respectfully submitted,
Ann Pung-Terwedo
"CAPITAL FOR A DAY"
TENTATIVE
AGENDA FOR HERITAGE PRESERVATION COMMISSION
- 9:45 Meet at Historic Courthouse.
Introduction to Nina Archabal and other visitors. (Description of
Stillwater Heritage Preservation Commission, A Certified Local
Government.
- 10:00 Trolley Tour of Downtown Stillwater Historic Commercial District.
- 10:40 Tour of a private restoration project in progress at the Sauntry
Mansion, Duane and Martha Hubbs.
- 11:15 Tour National Register Sites in the City of Stillwater.
Afternoon session - Washington County Historic Network.
- 3:40 - 4:25 Walking Tour of the Downtown Commercial Historic District
with Governor Perpich.
iliwater
..._.____,
THE BIRTHPLACE OF MINNESOTA -I''')
SEPTEMBER 27, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
October 2, 1989 at 7:00 P.M. in the City Council Chambers
of City Hall, 216 North Fourth Street.
AGENDA
1. "Capital for a Day" Agenda for October 27, 1989.
2. Review and comment, Lowell Park Development Plans.
(Plans will be distributed at the meeting.)
3. Other items.
* PLEASE NOTE: Ann Terwedo is drafting the yearly report
to the State Historic Preservation Office. She needs
resumes from Duane Hubbs and Jeff Johnson. These
resumes should consist of any type of historic
preservation involvement whether it be with private or
public groups, owning a historic home, professional and
technical expertise on historic preservation or a
genuine interest in Stillwater's preservation.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met Monday, August 28, 1989 in the
Council Chambers of City Hall.
Present: Maurice Stenerson, Maureen Lodge, Ray Zaworski, Jeff Johnson.
Not Present: Marlene Workman, Duane Hubbs, Dick Hauer.
1. The Commission discussed the whole survey report. There was a question
about who designed the Union Depot. Was it Cass Gilbert or another well
known architect? There were also a few typo errors.
2. The Commission discussed the importance of the recommendation section of
the report, especially the restriction of trucks in Downtown Stillwater.
This would alleviate two important problems. One, it would relieve
vibrating pressure on the buildings caused by trucks and traffic. Two, it
would relieve some pressure of parking on Main Street.
3. The Public Hearing on the Downtown District is set for the Planning
Commission on September 11th and the City Council on October 3rd.
4. Maurice Stenerson gave a brief overview of the plans for Lowell Park. The
Commission will review these plans at the next meeting.
5. The Commission reviewed the slide show presentation that will be shown at
the Planning Commission meeting.
The meeting adjourned at 8:00 P.M.
Respectfully submitted,
Ann Pung-Terwedo
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met Monday, August 7, 1989 in the Council
Chamber of City Hall.
Present: Maurice Stenerson, Maureen Lodge, Marlene Workman, Jeff Johnson,
Dick Hauer, Duane Hubbs 1 -Lt,u6e,
Not Present: 4-ery-iwcw4,i
1. The Commission reviewed and discussed the sections of the report that were
distributed to them. Comments were made accordingly.
2. The Commission discussed the Heritage Preservation Ordinance No. 664 as it
applies to the Downtown Commercial District and the procedures once the
district is locally nominated.
3. Duane Hubbs shared a brochure he picked up in Watertown, South Dakota. It
may be something the Heritage Preservation Commission may want to do in
the future.
Respectfully submitted,
Ann Pung-Terwedo
jjlwater
THE BIRTHPLACE OF MINNESOTA
August 25, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
August 28, 1989 at 6:30 P.M. in the Margaret Rivers Room of
the Stillwater Public Library, 223 North Fourth Street.
AGENDA
1. Discuss Historic Survey.
2. Review nomination form.
3. Resolution to Planning Commission.
4. Slide Presentation.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
THE BIRTHPLACE OF MINNESOTA
June 29, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday, July
3, 1989 at 7:00 P.M. in the Council Chambers of City Hall,
216 North Fourth Street.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
,j(I�vater.
THE BIRTHPLACE OF MINNESOTA
MEMO
TO: HERITAGE PRESERVATION COMMISSION
FROM: ANN
DATE: AUGUST 16, 1989
RE: DOWNTOWN STILLWATER INTENSIVE SURVEY
Please review the Historic Survey results. If you have any
comments, please do not hesitate to call me at 439-6121. The
nomination form has also been completed. I will distribute a
copy at the next Heritage Preservation Commission meeting.
The first public hearing on the district nomination for
local designation and recommendation to the National
Register will be Monday, September 11, 1989. I will send out
notices next week for an Historic Preservation Commission
meeting to be held the last week in August.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
�lllwater
THE BIRTHPLACE OF MINNESOTA
August 4, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
August 7, 1989 at 7:00 P.M. in the Council Chambers of City
Hall, 216 North Fourth Street.
AGENDA
1. Review Downtown Historic Survey report.
2. Discuss Heritage Preservation Ordinance as it applies
to public hearings on designation of the Downtown
Historic District.
3. Other items.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
CONTRACT ADMINISTRATION
by
Ann Pung-Terwedo, Stillwater City Planner
The Certified Local Government Grant for an intensive survey of
downtown Stillwater leading to a Stillwater Historic Commercial
District was administered by Ann Pung-Terwedo, Assistant Planner of the
Stillwater Planning Department along with support of the Stillwater
Heritage Preservation Commission. The Stillwater HPC is composed of
seven members: Chairman Maurice Stenerson, Marlene Workman, Jeff
Johnson, Ray Zaworski, Richard Hauer, Duane Hubbs, and Maurene Lodge.
Dr. Norene Roberts, the consultant hired to conduct the survey,
reported to Ms. Terwedo on a bi-monthly basis to update the City of
Stillwater on her progress. She also met with the Stillwater HPC in
November 1988 to review her field work.
The City of Stillwater Heritage Preservation Commission received
Certified Local Government status in January, 1988. A first goal of
the group was to conduct an historic survey of downtown Stillwater.
The City of Stillwater was in the process of completing a Downtown
Plan. A section of this plan included a summary of historic resources
in downtown Stillwater and recommended a more in-depth historical and
architectural study of the downtown for possible designation as a
downtown inventory, assessment, and nomination of properties
potentially eligible to the National Register.
The Stillwater HPC sent out a letter to historical consultants provided
from a list supplied by the Minnesota Historical Society. Resumes and
hourly fees were requested in the letter of initial interest. The City
of Stillwater received four letters and interviewed those who had
successfully completed National Register nominations and conducted
similar research in this type of work. Based on the quoted hourly
wages, her experience in similar district nominations, and her previous
work in Stillwater, Dr. Norene Roberts seemed to meet the needs of the
Stillwater HPC. She had completed a Section 106 Corps of Engineers
study in July 1985 entitled "Historical Reconstruction of the
Riverfront, Stillwater, Minnesota." We felt that we could build on and
take advantage of her research from this previous study and that she
was best qualified to do a downtown intensive survey, building on her
previous work and her familiarity with the city. The Stillwater HPC
chose her to conduct the intensive historical and architectural survey.
After the grant from the Minnesota Historical Society was awarded and
the consultant was hired and began work in September 1988, the
Stillwater HPC met approximately ten times during the period from
September 1988-July 1989 to administer and provide in -put to the
consultant and her work. This was in addition to the regular meetings
of the Stillwater HPC. The Commission members reviewed much of Dr.
Mr. Maurice Stenerson, Chairperson of the Stillwater HPC volunteered
much of his time during this survey. He was in the survey area much of
the time the consultant was doing field work and inventory photography
in September and October 1988 to answer occasional questions and
provide suggestions for tracking down additional information. He spoke
to the consultant several times by telephone to answer additional
research questions. He conducted additional research and assisted the
consultant with hours of research at the Stillwater Gazette in
searching the photo morgues and historical files. His assistance was
invaluable to this study.
CONTRACT ADMINISTRATION
by
Ann Pung-Terwedo•, Stillwater City Planner
The Certified Local Government Grant for an intensive survey of
downtown Stillwater leading to a Stillwater Historic Commercial
District was administered by Ann Pung-Terwedo, Assistant Planner of the
Stillwater Planning Department along with support of the Stillwater
Heritage Preservation Commission. The Stillwater HPC is composed of
seven members: Chairman Maurice Stenerson, Marlene Workman, Jeff
Johnson, Ray Zaworski, Richard Hauer, Duane Hubbs, and Maurene Lodge.
Dr. Norene Roberts, the consultant hired to conduct the survey,
reported to Ms. Terwedo on a bi-monthly basis to update the City of
Stillwater on her progress. She also met with the Stillwater HPC in
November 1988 to review her fieldwork.
The City of Stillwater Heritage Preservation Commission received
Certified Local Government status in January, 1988. A first goal of
the group was to conduct an historic survey of downtown Stillwater.
The City of Stillwater was in the process of completing a Downtown
Plan. A section of this plan included a summary of historic resources
in m own Stillwater and recommended a more in-depth historical and
architectural study of the 'downtown for possible designation as a
National Register of Historic Places and local historical district. In
addition, the Heritage Preservation Ordinance No. 644 stated in
Section 22.01 Subd. 4 that the 'policy and purpose of the Stillwater HPC
was in the following relationship to the City Council:
the City Council, upon request of the Commission, may direct City
Staff to prepare studies which catalogue buildings, land, areas,
districts, or other objects to be considered for designation as
Heritage Preservation sites.
The Stillwater Heritage Preservation Commission, supported by City
Planning staff, applied for a Certified Local Government Grant in
January 1988. Ann Pung—Terwedo, Assistant Planner, and Maurice
Stenerson, Chairperson of the Stillwater HPC, met with the State Grants
Review Board in March of that year. The grant was awarded to
Stillwater during the Summer of 1988 with the final grant grant
approval completed on August 23, 1988.
Prior to grant proposal submittal, the Stillwater HPC and City Staff
sent notices to firms and persons knowledgeable in historical and
architectural surveys and writing National Register nominations. This
was done because the Stillwater HPC felt that they should consult with
and hire a professional in historic National Register surveys because
they wanted an intensive study of downtown Stillwater. The Commission
members and the City Staff realized that none of the interested city
employees or HPC members had the necessary experience to conduct an
in—house intensive survey such as was required for an intensive
- Br, .r0.1" .1't w lr.?i.P,'n*,• . q( _.:cl^h a t ; ^ "^
downtown inventory, assessment, and nomination of properties
potentially eligible to the National Register.
The Stillwater HPC sent out a letter to historical consultants provided
from a list supplied by the Minnesota Historical Society. Resumes and
hourly fees were requested in the letter of initial interest. The City
of Stillwater received four letters and interviewed those who had
successfully completed National Register nominations and conducted
similar research in this type of work. Based on the quoted hourly
wages, her experience in similar district nominations, and her previous
work in Stillwater, Dr. Norene Roberts seemed to meet the needs of the
Stillwater HPC. She had completed a Section 106 Corps of Engineers
study in July 1985 entitled "Historical Reconstruction of the
Riverfront, Stillwater, Minnesota." We felt that we could build on and
take advantage of her research from this previous study and that she
was best qualified to do.a downtown intensive survey, building on her
previous work and her familiarity with the city. The Stillwater HPC
chose her_to conduct the intensive historical and architectural survey.
After the grant from the Minnesota Historical Society was awarded and
the consultant was.hired and began work in September 1988, the
Stillwater HPC met -approximately ten times -during the -period from
_September 1988—Ju1y1989 to administer -and provide in -put to the
consultant and her work. This was in addition to the regular meetings
of the Stillwater HPC. The Commission members reviewed much of Dr.
Roberts' work and commented or added to historical information provided
by the consultant. These meetings were part of the required local
in -kind match. Additional volunteers were sought by the City staff
from Rivertown Restoration and other community groups. The response
was low, but it did not affect the accuracy of the information in the
survey.
As another part of the in -kind match, Ann Pung-Terwedo, Assistant City.
Planner, and Maurice Stenerson of the Stillwater HPC provided
additional help. Ms. Terwedo administered the Grant throughout:
driving to the consultant to deliver files, talking to the consultant
on a bi-monthly basis, photocopying files identified by the consultant
and conducting additional research in the Stillwater Public Library in
concert with Ms. Sue Collins, providing to consultant with and checking
and rechecking legal descriptions, owner's names, and addresses for
individual properties in the survey area; searching for additional
historical information, contacting local informants, and meeting with
the consultant and monitoring her progress on the contract. Ms.
Terwedo also processed progress reports from and processed payments to
the consultant, and forwarded payments, and processed paperwork to the
Grants Office of the Minnesota Historical Society. She met with the
MHS Grants Office as called for in the Grant or as needed. Ms. Terwedo
and the consultant met on or before all the dates stated in the grant
agreement by MHS.
Mr. Maurice Stenerson, Chairperson of the Stillwater HPC volunteered
much of his time during this survey. He was in the survey area much of
the time the consultant was doing field work and inventory photography
in September and October 1988 to answer occasional questions and
provide suggestions for tracking down additional information. He spoke
to the consultant several times by telephone to answer additional
research questions. He conducted additional research and assisted the
consultant with hours of research at the Stillwater Gazette in
searching the photo morgues and historical files. His assistance was
invaluable to this study.
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met Tuesday, July 3, 1989 at 7:00 P.M. in
the Council Chambers of Stillwater City Hall.
Present: Maury Stenerson, Marlene Workman, and Jeff Johnson.
Not Present: Maureen Lodge, Duane Hubbs, Ray Zaworski, Dick Hauer.
Others: Ann Pung-Terwedo.
1. The Commission reviewed the final files for the buildings which will be
included in the Stillwater Downtown Historic District. There were a few
questions about some of the buildings. Ann will review those files again
and include the information.
2. The Commission discussed public hearing dates for the Historic District.
Tentatively the dates will be:
- August - Planning Commission.
- September - City Council.
Notices must be sent out thirty (30) days in advance of those public hearings.
These dates may change due to when the final report and nomination form will
be finished. Norene Roberts has a deadline date of July 31, 1989 to complete
her work.
Respectfully submitted,
Ann Pung-Terwedo
,I��vater
THE BIRTHPLACE OF MINNESOTA
June 8, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday, June
12, 1989 at 6:30 P.M. in the Margaret Rivers Room of the
Stillwater Public Library.
AGENDA
1. Review and discuss boundaries of the Downtown
Stillwater Historic District.
2. Other items.
3. The attendees of the Historical Society Workshop will
discuss the sessions they attended.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MI N N ESOTA HISTORICAL SOCIETY
FOUNDED IN 1849 Fort Snelling History Center, St. Paul, MN 55111 • (612) 726-1171
January 23, 1989
The Honorable Wallace L. Abrahamson
Mayor of Stillwater
Stillwater City Hall
216 No. 4th Street
Stillwater, Minnesota 55082
Dear Mayor Abrahamson:
Re: Certified Local Government Comment on the nomination of:
Stillwater Bridge, Minnesota Highway 36 over the St. Croix River,
Stillwater, Minnesota
to the National Register of Historic Places
The above referenced property may be considered by the State Review
Board for nomination to the National Register of Historic Places on
March 30, 1989. Because the City of Stillwater has been granted Cer-
tified Local Government (CLG) Status under the provisions of 36 CFR
61.5 and the Minnesota State Historic Preservation Office's
"Procedures for Applying For and Maintaining Certified Local Govern-
ment Status", the nomination (copy enclosed) is being sent to the Of-
fice of the Mayor and to the Heritage Preservation Commission for
review at this time.
If the local government wishes to comment on this nomination through
the expanded responsibilities of CLG status, the following procedure
should be followed. This nomination is classified as an architectural
nomination. Our certification records show that the Stillwater
Heritage Preservation Commission includes one member (Stenerson) who
meets the Federal Standards for Historic Architecture or Architectural
History. After allowing a reasonable opportunity for public comment,
the Commission may prepare a report indicating its opinion as to
whether the property meets the National Register criteria (copy
enclosed). The Commission member from the above disciplines should
participate in formulating that opinion.
The Mayor may transmit the report of the Heritage Preservation Commis-
sion together with his comments on the eligibility of the property to
Nina M. Archabal, State Historic Preservation Officer, Minnesota His-
torical Society, Fort Snelling History Center, St. Paul, Minnesota
55111. This response must be received before the close of business on
March 27, 1989. Pursuant to the National Historic Preservation Act of
1966 as amended, if both the Heritage Preservation Commission and the
Mayor feel that the property does not meet the criteria, the nomina-
tion will not be further considered unless an appeal is filed with the
state office.
January 23, 1989
Mayor Abrahamson
Page 2
We should note the standard notification of State Review Board con-
sideration of this property will be published and sent to the owner
and appropriate officials approximately one month before the scheduled
meeting. You will also receive a copy of that notification.
If you have any questions, please do not hesitate to contact Dennis
Gimmestad, Deputy State Historic Preservation Officer, Minnesota His-
torical Society, Fort Snelling History Center, St. Paul, Minnesota
55111.
Sincerely,
Dennis
Deputy
Encl.:
cc:
A. Gimmestad
State Historic
Preservation Officer
National Register Program
National Register Criteria
Copy of the Nomination
Commissioner Sandra J. Hale
Department of Administration
200 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
Commissioner Leonard W. Levine
Department of Transportation
Transportation Building
John Ireland Boulevard
4th Floor
St. Paul, MN 55155
Kermit McRay
District Engineer
District 9, Oakdale,
3485 Hadley Avenue North
Box 9050
North St. Paul, MN 55109
Clement P. Kachelmyer
612 H Transportation Building
John Ireland Boulevard
St. Paul, MN 55155
Listing does not mean that the Federal Government wants to acquire the
property, place restrictive covenants on the land, or dictate the color or
materials used on individual buildings. State and local ordinances or laws
establishing restrictive zoning, special design review committees, or review
of exterior alterations, are not a part of the National Register as a tool in
the Federal planning process.
The National Park Service administers the program through the professional
staff of the National Register of Historic Places, State Historic Preservation
Officers, and Federal Preservation Officers.
Procedures for certifying local governments to participate in the program have
been developed. Responsibilities of the State Historic Preservation Officer
include conducting a statewide survey, the nomination of properties to the
National Register, administration of the Historic Preservation Fund grants-in-
aid program within the State, and review of federally funded or licensed
projects for their effect on the State's historic properties. Federal
Preservation Officers are appointed by the heads of Federal agencies to
inventory and nominate to the National Register properties under the agency's
ownership or control.
Historic properties of national, state, or local significance may be nominated
by the States and Federal agencies for listing in the National Register.
Historic components of National Park System and properties designated by the
Secretary of the Interior as National Historic Landmarks are automatically
included in the National Register. Properties are listed in the National
Register if they meet the National Register criteria for evaluation.
A list of the properties entered annually in the National Register is
published in the Federal Register. Issues which include properties listed in
the National Register are available from the Superintendent of Documents, U.S.
Government Printing Office, Washington, D.C. 20402. A list of properties
nominated to the National Register is published every Tuesday in the Federal
Register for comment.
Federal regulations for the National Register program can be found in the Code
of Federal Regulations under 36 CFR 60 (National Register nomination
procedures), 36 CFR 63 (determination of eligibility procedures), and 36 CFR
67 (certifications of significance and rehabilitation for Federal purposes.
For more information contact the State Historic Preservation Office, Minnesota
Historical Society, Fort Snelling History Center, St. Paul, Minnesota 55111.
NATIONAL REGISTER CRITERIA FOR LVALUATIO_;
The quality of significance in American history, architecture, archaeology,
engineering, and culture is present in districts, sites, buildings,
structures, and objects that possess integrity of location, design,
setting, materials, workmanship, feeling, and association and
(a) that are associated with events that have made a significant
contribution to the broad patterns of our history. or
(b) that are associated with the lives of persons significant in
our past: or
(c) that embody the distinctive characteristics of a type, period,
or method of construction, or that represent the work of a master, or
that possess high artistic values, or that represent a significant and
distinguishable entity whose components may lack individual distinction.
or
(d) that have yielded, or may be likely to yield, information
important in prehistory or history.
CRITERIA CO1SIDERATIONS. Ordinarily cemeteries, birthplaces, or
graves of historical figures, properties owned by religious institutions
or used for religious purposes, structures that have been moved from
their original locations, reconstructed historic buildings, properties
primarily commemorative in nature, and properties that have achieved
significance within the past 50 years shall not be considered eligible
for the National Register. however, such properties will qualify if
they are integral parts of districts that do meet the criteria or if
they fall within the following categories:
(a) A religious property deriving primary significance from
architectural or ar-istic distinction or historical importance or
(b) A buildins or structure removed from its original location but
which is significant primarily for architectural value, or hich is the
surviving structure most importantly associated with a historic person
or event; or
(c) A birthplace or grave of a historical figure of outstanding
importance if there is no appropriate site or building directly associated
with his productive life.
(d) A cemetery which derives its primary significance from Graves
of persons of transcendent importance, from age, from distinctive design
features, or from association with historic events or
(e) A reconstructed building when accurately executed in a suitable
environment and presented in a dignified manner as part of a restoration
.aster plan, and when no other building or structure with the sane
association has survived- or
(f) A property primarily commemorative in intent if design, age,
tradition or symbolic value has invested it with its own exceptional
significance: or
(g) A projrty achieaing sisnifici c ':ithin the past 33 years
it is of exceptional importance.
Iiinnesota SiiPO
January 1962
illw*i
THE BIRTHPLACE OF MINNESOTA
March 30, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
April 3, 1989 at 7:00 P.M. in the Council Chambers of City
Hall, Stillwater.
AGENDA
1. Workshop attendees.
2. Discussion of Picnic Shelter for Lowell Park.
3. State Review Board/Stillwater Bridge.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
iliwater
THE BIRTHPLACE OF MINNESOTA
March 2, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
March 6, 1989 at 7:00 P.M. in the Council Chambers of City
Hall.
AGENDA
1. Discussion of the March 30th meeting with the State
Review Board for National Register Nomination of the
Stillwater Bridge.
2. Downtown Survey.
3. Other items.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
iliwater
THE BIRTHPLACE OF MINNESOTA
May 4, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday, May
8, 1989 at 7:00 P.M. in the Margaret Rivers Room of the
Stillwater Public Library.
AGENDA
1. Review "Stillwater Inventory Form".
2. Downtown boundary breakdown for survey.
3. The attendees of the Historical Society Workshop will
discuss the sessions they attended.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met April 3, 1989 at 7:00 P.M. in the
Council Chambers of City Hall, Stillwater.
Present: Maurice Stenerson, Jeff Johnson, Duane Hubbs, Maureen Lodge, and
Marlene Workman.
Not Present: Ray Zaworski, Dick Hauer.
Others: Ann Pung-Terwedo
1. The Commission reviewed and discussed ideas for the proposed picnic
shelter to be placed in Lowell Park. The Park Department has requested
ideas from the Heritage Preservation Commission on the design of the
shelter. The following is a priority list from the Heritage Preservation
Commission as to the picnic shelter for Lowell Park:
1. Do not build a picnic shelter. Lowell Park is a gateway pass-thru
park for pedestrians. It is designed for short-term use,
therefore, a picnic shelter would not be practical. Also, it is
not in the spirit of the Downtown Plan.
2. Consider an alternative location in another Stillwater Park for a
shelter.
3. If the Parks Department decides to put the shelter in Lowell
Park, the design should compliment the existing pavilion. There
should be lattice work which echos the central detailing of the
pavilion with a similar roof line. The supports of the shelter
should be simple.
2. Maurice Stenerson and Duane Hubbs will be attending the State Heritage
Preservation Commission workshop.
Meeting adjourned at 8:30 P.M.
ectfsubmitted,
Ann Pung-Terwedo
illWater
14) THE BIRTHPLACE OF MINNESOTA
April 14, 1989
HERITAGE PRESERVATION COMMISSION
SPECIAL MEETING NOTICE
The Heritage Preservation Commission will meet Wednesday,
April 19, 1989 at 7:00 P.M. in the Margaret Rivers Room of
the Stillwater Public Library. We will finish reviewing the
file folders for the Downtown Historic Survey and discuss
the next phase of the study.
If you know of people who may be interested in the study,
please ask them to attend.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
flter
THE BIRTHPLACE OF MINNESOTA
March 30, 1989
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
April 3, 1989 at 7:00 P.M. in the Council Chambers of City
Hall, Stillwater.
AGENDA
1. Workshop attendees.
2. Discussion of Picnic Shelter for Lowell Park.
3. State Review Board/Stillwater Bridge.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
Ninth Annual Meeting of Minnesota Historical Organizations
April 14, 1989
Fort Snelling History Center
A conference for Local, county, and special interest historical organizations sponsored by the
Historic Preservation, Field Services, and Grants Department of the Minnesota Historical
Society.
Friday. April 14
8:30 a.m Registration
9:00 - 9:15 a.m. Welcome and Introductions
9:30 - 10:45 a.m.
10:30 - 10:45 a.m.
11:00 - 12:30 p.m.
Concurrent Sessions
A: Long Range Image Building
Michael Spock, V.P. for Public Programs, Field Museum
of Natural History, Chicago, Illinois
Kathleen Juni, Former Director, Brown County Historical Society
B: The Board: Responsibilites and Duties
Barbara Davis, Director of Resources and Counseling United Arts
Carlyle Mitchell, President, Dakota County Historical Society
Charlene Akers, Director, Brown County Historical Society
Coffee Break
Concurrent Sessions
A: Fund Raising
Bruce Dreon, Director of Development, Minnesota Historical Society
B: Fducational Outreach
Maureen Otwell, Education Specialist, Minnesota Historical Society
Kevin Britz, Deputy Director, Stearns County Historical Society
12:30 - 1:30 p.m. Luncheon (Fort Snelling Officers' Club)
1:45 - 2:45 p.m.
Luncheon Address
"The Common Agenda for History Museums"
Larry Tise, Director, American Association for State and Local History
3:00 - 4:00 p.m. Session
"Ethics In Ethnic Interpretation"
Joyce Herold, Curator of Anthropology, Denver Natural History Museum
Robert Clouse, Head of Archaeology, Minnesota Historical Society
4:00 - 8:00 p.m. Tour of St. Anthony Falls Historic District and Reception. (optional)
A preview of a new cooperative effort to interpret the St. Anthony Falls Historic
District by the Minnesota Historical Society and a broad range of local organizations
and agencies in Minneapolis. (Buses depart from Fort Snelling at 4:00 p.m.)
The program for the MHO meeting was developed with the assistance of a steering committee composed of
Charlene Akers, Brown County Historical Society; Irene Bender, Cokato Historical Society; Joan Guilfoyle,
Minnesota Military Museum; Sandra Boen, Koochiching County Historical Society; Jana Groothius, Chippewa
County Historical Society; Kathleen Juni, formerly of Brown County Historical Society; John Kelsch, Itasca
County Historical Society; David Rambow, Pipestone County Historical Society; and David Nystuen, Tim
Glines, and Dennis Gimmestad, Minnesota Historical Society. -
M I N N ESOTA HISTORICAL SOCIETY
FOUNDED IN 1849 Fort Snelling History Center, St. Paul, MN 55111 • (612) 726-1171
July 13, 1989
Commissioner Leonard W. Levine
Department of Transportation
Transportation Building
John Ireland Boulevard
4th Floor
St. Paul, Minnesota 55155
Dear Commissioner Levine:
RE: Stillwater Bridge, Minnesota Highway 36 over the St. Croix River,
Stillwater, Minnesota
I am pleased and honored to congratulate you upon the entry of your
property on the National Register of Historic Places. The National
Register, as you know, is a listing of districts, sites, buildings,
structures, and objects considered to be worthy of preservation. An
information sheet describing the program is enclosed.
By recognizing the significance of your property and planning for its
preservation you are participating in a national movement which aims
to preserve, for the benefit of future generations, our cultural.
heritage.
If you have any questions, feel free to contact Dennis Gimmestad,
Deputy State Historic Preservation Officer, Minnesota Historical
Society, Fort Snelling History Center, St. Paul, Minnesota 55111,
phone: 612-726-1171.
Again, congratulations on your receiving this important designation.
Sincerely,
uw>
4‘..Nina M. Archabal
State Historic Preservation Officer
Enclosures: Copy of Nomination
National Register Program
cc: The Honorable Wallace L. Abrahamson Mr. Charles Woodward,
Mayor of Stillwater President
Stillwater City Hall Washington County
216 No. 4th Street Historical Society
Stillwater, MN 55082 P.O. Box 167
Stillwater, MN 55082
-Mr. Maurice Stenerson, Chairperson
Stillwater Heritage Preservation Commission
Stillwater City Hall Mr. Jeff Hess
216 No. 4th Street 710 Grain Exchange Bldg.
Stillwater, MN 55082 Minneapolis, MN 55415
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met March 7, 1989 in the Council Chamber
of City Hall.
Present: Dick Hauer, Maurice Stenerson, Maureen Lodge, Jeff Johnson, Duane
Hubbs, and Marlene Workman.
Others: Ann Pung-Terwedo.
Not Present: Ray Zaworski.
1. The Commission discussed the March 30th meeting of the State Review Board
which will be reviewing the National Register nomination of the Stillwater
Bridge. A resolution and letter will be drafted from the City in support of
the nomination.
2. Marlene discussed the Washington County Historic Network, its importance to
this area. The network is an organization made up of historic organizations
throughout the County who share in the same common goal - historic.
preservation. It is the first of its kind in the State. The Heritage
Preservation Commission agreed to pledge and become part of this
organization.
3. The Commission discussed the possibility of sponsoring a primitive
craftsman for Lumberjack Days. The idea behind this is to put the
historical perspective back into Lumberjack Days. Tours and shuttle system
were also discussed. The Chamber will be contacted about Lumberjack Days.
The meeting adjourned at 8:45 P.M.
Respectfully submitted,
Ann Pung-Terwedo
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met January 9, 1989 in the Margaret
Rivers Room of the Stillwater Public Library.
Present: Dick Hauer, Maurice Stenerson, Shirley Tibbetts, Marlene Workman,
Ray Zaworski.
Not Present: Maureen Lodge, Terry Alliband.
1. The Commission voted on new members. They recommended Duane Hubbs and Jeff
Johnson to replace the two members who resigned in December of 1988.
2. Maury Stenerson, Dick Hauer, Marlene Workman and Ann Terwedo will be
attending the January 14th workshop at the Historic Courthouse.
The meeting adjourned at 8:15 P.M.
Respectfully submitted,
Ann Pung-Terwedo
RESOLUTION NO. 8049
Resolution endorsing the nomination of the Stillwater Bridge over the St.
Croix River, Stillwater, Minnesota to the National Register of Historic Place.
WHEREAS, the City of Stillwater has a right to comment on the listing of the
Stillwater Bridge over the St. Croix River, Stillwater, Minnesota; and
WHEREAS, the Stillwater Heritage Preservation Commission has reviewed the
nomination of the Stillwater Bridge; and
WHEREAS, the Stillwater Heritage Preservation Commission met on March 6, 1989
to comment on the nomination of the Stillwater Bridge and to recommend it to
the National Register of Historic Place; and
WHEREAS, the Stillwater City Council of the City of Stillwater met on March 7,
1989 to recommend the Stillwater Bridge to the National Register of Historic
Places.
NOW, THEREFORE, BE IT RESOLVED that the Stillwater Bridge over the St. Croix
River is one of the most enduring images of our community; and
BE IT FURTHER RESOLVED, by the City Council and the Heritage Preservation
Commission of the City of Stillwater that the Stillwater Bridge over the St.
Croix River be considered to the listing in the Rational Register of Historic
Places.
Adopted by the City Council this 21st day of March , 1989.
/,(tWZGel
Maurice Stenerson
Chairperson, Heritage Preservation
Commission
/g'144 aiheaca.",
..e(,T;- Wal 1 ace,brahamson
Mayor
ATTEST: /1/1_1_,L4
�c�C
?City Clerk 0
i1twar
THE BIRTHPLACE OF MINNESOTA
March 23, 1989
Mary Ann McCoy
Secretary
State Review Board
Minnesota Historical Society
Fort Snelling History Center
St. Paul, MN 55111
Dear State Review Board:
The Stillwater City Council and Heritage Preservation Commission heartily
endorses the nomination of the Stillwater Bridge over the St. Croix River,
Stillwater, Minnesota, to the National Register of Historic Places.
The Stillwater Bridge has become one of the most enduring images of our
community. The City's intent is to make it a pivotal structure in the proposed
Stillwater Commercial Historic District.
As early as 1849 our community was crossing the river, in this general
vicinity, by toll ferry. By 1879, a wooden pontoon bridge was built to supply
the transportation needs of this expanding community. After studying Mulberry,
Myrtle, Chestnut and Nelson Streets as possible locations for the pontoon
b-ridge, the Chestnut Street location was selected. In the late 1920's, the
Chestnut Street location was selected over the suggested Myrtle Street site
for the construction of a new lift bridge to replace the now old and
deteriorating wood pontoon bridge.
0n the first of July, 1931, gala ceremonies dedicated the New Interstate
Bridge at Stillwater. Dignitaries from Wisconsin and Minnesota spoke to the
15,000 assembled for the dedication. The bridge was a symbol of a forward
looking, progressive community that would pull itself out of a world-wide
depression, "whose "destiny lies eastward over the Wisconsin hills", and whose
"commercial and social influence will be limited only by its energy,
enterprise, and diplomacy". The quotations were from the dedication speech of
General Immell, who represented Wisconsin Governor LaFollette.
Again, let the City of Stillwater lend its hearty endorsement to the
nomination of the Stillwater Bridge to the National Register of Historic
Places.
Thank you.
Sincerely,
Wallace Abrahamson
Mayor
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
Heritage Preservation Commission/Certified Local Government
Workshop
Fort Snelling History Center
A workshop for local heritage preservation commissions as well as for
communities considering adopting a local preservation ordinance and
county historical societies interested in learning more about this part
of history. Attendance at this workshop is required for those heritage
preservation commissions which have achieved Certified Local Government
status.
Friday, April 14, 1989
4:00 - 8:00 p.m.
Tour of St. Anthony Falls Historic District
and Reception (optional)
A preview of a new cooperative effort to
interpret the St. Anthony Falls Historic
District by the Minnesota Historical
Society and a broad range of local
organizations and agencies.
HPC representatives are encouraged to
invite their local government officials and
staff to, attend this event.
Please indicate this on registration form.
Buses depart from Fort Snelling at 4:00
p.m. and return at 8:00 p.m.
Saturday, April 15, 1989
8:30 - 9:00 a.m. Coffee and Registration
9:00 - 10:00 a.m. Opening Session:
"Local Preservation Planning: Where are
we... Where are we going?" Robert E. Stipe,
Professor Emeritus of Design, School of
Design, North Carolina State
University, Raleigh, North Carolina
10:00 - 10:45 a.m. Concurrent Sessions
Planning Series: "History as the framework
for planning...case studies of historic
context based planning in Minnesota
communities"
Design Review Series: "The Design Review
Process at Work... Minnesota examples"
New Commissioners Series: "What is a CLG?"
10:45 - 11:00 a.m. Break
11:00 - 11:45 a.m.
Concurrent Sessions
Planning Series: "The Regulatory Process in
Preservation Planning"
Design Review Series: "Compromises in
Design Review...Minnesota case studies"
New Commissioners Series:
"Secretary of Interior's Standards...what
are they?"
11:45 - 12:30 p.m.
12:30 - 1:30 p.m.
1:45 - 2:30 p.m.
2:45 - 3:30 p.m.
CLG Grants Program Update
Introduction to SHPO's State Inventory
System
Luncheon (Fort Snelling Officers' Club)
Concurrent Sessions
Planning Series: "Public Participation and
Preservation Planning"
Design Review Series: "Design Guidelines
for Appropriate Signage in Historic
Districts"
New Commissioners Series: "Rules of the
Game"
Closing Session:
Preservation Alliance of Minnesota
Easement Program: Information
Questionaire for Input into State
Comprehensive Plan
Traveling Workshop for Continuing Education
for Commissioners: Discussion
The program for the HPC Workshop was developed with the assistance of a
planning committee composed of Beth Bartz, Minneapolis HPC; Carrie Con-
klin Becker, Preservation Alliance of Minnesota; Brian Peterson, Red Wing
HPC; Robert Vogel, Cottage Grove HPC; and MHS staff Dennis Gimmestad, Tim
Glines, and Britta Bloomberg.
Robert E. Stipe, Professor Emeritus of Design, School of Design, North
Carolina State University, Raleigh, North Carolina. A former State
Historic Preservation Officer for North Carolina, he is a trustee
emeritus of the National Trust for Historic Preservation. He has
authored many state and local preservation statutes and ordinances and
has published widely on the subject of historic preservation and amenity
planning. He co -edited The American Mosaic, published by the National
Trust for Historic Preservation for the 8th General Assembly of the
International Council of Monument and Sites in 1987. His teaching has
included design studios and courses in planning law, historic preserva-
tion law, community design policy and the legal aspects of landscape and
townscape conservation.
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met March 7, 1989 in the Council Chamber
of City Hall
Present: Dick Hauer, Maurice Stenerson, Maureen Lodge, Jeff Johnson, Duane
Hubbs, and Marlene Workman.
Others: Ann Pung-Terwedo.
Not Present: Ray Zaworski.
1. The Commission discussed the March 30th meeting of the State Review Board
which will be reviewing the National Register nomination of the Stillwater
Bridge. A resolution and letter will be drafted from the City in support of
the nomination.
2. Marlene discussed the Washington County Historic Network, its importance to
this area. The network is an organization made up of historic organizations
throughout the County who share in the same common goal - historic.
preservation. It is the first of its kind in the State. The Heritage
Preservation Commission agreed to pledge and become part of this
organization.
3. The Commission discussed the possibility of sponsoring a primitive
craftsman for Lumberjack Days. The idea behind this is to put the
historical perspective back into Lumberjack Days. Tours and shuttle system
were also discussed. The Chamber will be contacted about Lumberjack Days.
The meeting adjourned at 8:45 P.M.
Respectfully submitted,
Ann Pung-Terwedo
tllwatet
THE BIRTHPLACE OF MINNESOTA
TO: HERITAGE PRESERVATION MEMBERS
FROM: ANN PUNG-TERWEDO
DATE: MARCH 29, 1989
RE: LOWELL PARK PICNIC SHELTER
DISCUSSION:
The Parks Department has plans to place a picnic shelter on the North end of
Lowell Park (between Chestnut and Myrtle Streets). Originally, they were going
to place a shelter in the park similar to the one in Pioneer Park. Discussion
came up at a recent City Council meeting about the shelter. It was felt that
more thought could be put into the design of the Lowell Park Picnic Shelter
because of its location in downtown and its proximity to the pavilion.
Also, Lowell Park is quite historic. Its design recalls the City beautiful
movement with its lineal design and landscaping. The City is asking the
Heritage Preservation Commission to come up with a design for the picnic
shelter which would be compatible with the park. We will discuss these ideas
at Monday's meeting. Drawings would be much appreciated.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met April 3, 1989 at 7:00 P.M. in the
Council Chambers of City Hall, Stillwater.
Present: Maurice Stenerson, Jeff Johnson, Duane Hubbs, Maureen Lodge, and
Marlene Workman.
Not Present: Ray Zaworski, Dick Hauer.
Others: Ann Pung-Terwedo
1. The Commission reviewed and discussed ideas for the proposed picnic
shelter to be placed in Lowell Park. The Park Department has requested
ideas from the Heritage Preservation Commission on the design of the
shelter. The following is a priority list from the Heritage Preservation
Commission as to the picnic shelter for Lowell Park:
1. Do not build a picnic shelter. Lowell Park is a gateway pass-thru
park for pedestrians. It is designed for short-term use,
therefore, a picnic shelter would not be practical. Also, it is
not in the spirit of the Downtown Plan.
2. Consider an alternative location in another Stillwater Park for a
shelter.
3. If the Parks Department decides to put the shelter in Lowell
Park, the design should compliment the existing pavilion. There
should be lattice work which echos the central detailing of the
pavilion with a similar roof line. The supports of the shelter
should be simple.
2. Maurice Stenerson and Duane Hubbs will be attending the State Heritage
Preservation Commission workshop.
Meeting adjourned at 8:30 P.M.
Respectfully submitted,
Ann Pung-Terwedo
FOUNDED IN 1849
February 17, 1989
M I N N E SOTA HISTORICAL SOCIETY
Fort Snelling History Center, St. Paul, MN 55111 • (612) 726-1171
Maurice Stenerson, Chairperson
Stillwater Hertiage Preservation Commission
Stillwater City Hall
216 No. 4th Street
Stillwater, Minnesota 55082
Dear Mr. Stenerson:
We are pleased to inform you that the properties listed below will be
considered by the State Review Board for nomination to the National
Register of Historic Places. The Register is the official national
list of historic properties worthy of preservation. Properties in-
cluded on this list are:
Stillwater Bridge, Minnesota Highway 36 over the St. Croix River,
' Washington County, Stillwater, Minnesota
Energy Park Site (21GD52 and 21GD58), off U.S. Highway 61,
Goodhue County, Red Wing, Minnesota
Anthony Yoerg, Sr. House, 215 West Isabel Street, Ramsey County,
St. Paul, Minnesota
St. Agatha's Conservatory of Music and Art, 26 East Exchange
Street, Ramsey County, St. Paul, Minnesota
Walsh Building, 189-191 East 7th Street, Ramsey County, St. Paul,
Minnesota
The CCC/WPA/Rustic Style Historic Resources in:
Blue Mounds State Park WPA/Rustic Style Historic Resources, off
U.S. Highway 75, Mound Township, (vicinity of Luverne),
Rock County
Buffalo River State Park WPA/Rustic Style Historic Resources, off
U.S. Highway 10, Riverton Township, (vicinity of Glyndon),
Clay County
Camden State Park CCC/WPA/Rustic Style Historic Resources, off
Minnesota Highway 23, Lynd and Lyons Townships, (vicinity of
Lynd), Lyon County
Charles A. Lindbergh State Park WPA/Rustic Style Historic
Resources, off County Highway 52, Pike Creek Township,
(vicinity of Little Falls), Morrison County
Flandrau State Park CCC/WPA/Rustic Style Historic Resources,
off County Highway 13, Cottonwood Township, (vicinity of New
Ulm), Brown County
Fort Ridgely State Park CCC/Rustic Style Historic Resources, off
Minnesota Highway 4, Ridgely Township, (vicinity of Fairfax),
Nicollet County
Gooseberry Falls State Park, CCC/Rustic Style Historic Resources,
off U.S. Highway 61, Silver Creek Township, (vicinity of Two
Harbors), Lake County
Interstate State Park WPA/Rustic Style Historic Resources, off
U.S. Highway 8, Shafer Township, (vicinity of Taylors Falls),
Chisago County
February 17, 1989
Mr. Stenerson
Page 2
Itasca State Park CCC/WPA/Rustic Style Historic Resources, off
U.S. Highway 71, Itasca Township and Unorganized Territory in
Clearwater County; Lake Alice and Clover townships in Hubbard
County, (vicinity of Park Rapids), Clearwater and Hubbard
Counties
Jay Cooke State Park, CCC/Rustic Style Historic Resources, off
Minnesota Highway 210, Silver Brook and Twin Lakes Townships,
(vicinity of Carlton), Carlton County
Lac Qui Parle State Park WPA/Rustic Style Historic Resources,
off County Highway 33, Lac qui Parle Township, Lac qui Parle
County; Kragero Township, Chippewa County; (vicinity of
Montevideo)
Lake Bemidji State Park CCC/WPA Rustic Style Historic Resources,
off County Highway 20, Northern Township, (vicinity of
Bemidji), Beltrami County
Lake Bronson State Park WPA/Rustic Style Historic Resources, off
County Highway 28, Percy Township, (vicinity of Lake Bronson),
Kittson County
Lake Carlos State Park WPA/Rustic Style Historic Resources, off
Minnesota Highway 29, Carlos Township, (vicinity of Carlos),
Douglas County
Lake Shetek State Park WPA/Rustic Style Historic Resources, off
County Highway 37, Murray and Shetek Townships, (vicinity of
Currie), Murray County
Minneopa State Park WPA/Rustic Style Historic Resources, off U.S.
Highway 169, South Bend Township, (vicinity of Mankato),
Blue Earth County
Monson Lake State Park CCC/WPA/Rustic Style Historic Resources,
off County Road 95, Hayes Township, (vicinity of Sunburg),
Swift County
Old Mill State Park WPA/Rustic Style Historic Resources, off
County Highway 39, Foldahl Township, (vicinity of Argyle),
Marshall County
St. Croix State Park, CCC/WPA/Rustic Style Historic Resources,
off Minnesota Highway 48, Munch, Crosby, Clover, and Ogema
Townships, (vicinity of Hinckley), Pine County
Scenic State Park CCC/Rustic Style Historic Resources, off
County Highway 7, Unorganized Territory, (vicinity of Bigfork),
Itasca County
Sibley State Park CCC/Rustic Style Historic Resources, off U.S.
Highway 71, Lake Andrew Township, (vicinity of New London),
Kandiyohi County
White Water State Park CCC/WPA Rustic Style Historic Resources,
off Minnesota Highway 74, Elba Township, (vicinity of Elba),
Winona County
iliwater
THE BIRTHPLACE OF MINNESOTA
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Wednesday,
January 25, 1989 at 7:00 P.M. in the City Hall Council
Chambers.
AGENDA
1. Review inventory/site sheets.
2. Discussion of distribution of site sheets for community
review.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
THE BIRTHPLACE OF MINNESOTA
TO: Affected Local Jurisdictions
FROM: City of Stillwater Planning Department
DATE: May 15, 1987
SUBJECT: Amendment to the Comprehensive Municipal Plan for
Brick Pond Area.
The attached information has been submitted to the
Metropolitan Council for Amendment to the City Comprehensive
Plan. If you have any questions regarding this Amendment,
please contact Steve Russell, Stillwater Planning Department
439-6121.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
illwater
THE BIRTHPLACE OF MINNESOTA
TO: Affected Local Jurisdictions
FROM: City of Stillwater Planning Department
DATE: May 15, 1987
SUBJECT: Amendment to the Comprehensive Municipal Plan for
Brick Pond Area.
The attached information has been submitted to the
Metropolitan Council for Amendment to the City Comprehensive
Plan. If you have any questions regarding this Amendment,
please contact Steve Russell, Stillwater Planning Department
439-6121.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
iliwater
THE BIRTHPLACE OF MINNESOTA
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
December 5, 1988 at 7:00 P.M. in the Council Chambers of
City Hall.
AGENDA
1. Di' cussion and comment on the Stillwater/Houlton Bridge
.--'"alternatives/historical and archeological impact.
(Please review the study.)
2..Re 'ew and discussion of the Design Review Committee and
Design Permit Requirement Ordinance.
- Determination of volunteers to be members of the
comnilttee (two members).
owntown Historic Survey update.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
RESOLUTION NO. 7986
RESOLUTION ADOPTING DOWNTOWN PLAN
AS AMENDMENT TO THE CITY COMPREHENSIVE PLAN
WHEREAS, the Metropolitan Land Planning Act requires local governments to
prepare and from time to time update a City Comprehensive Plan; and
WHEREAS, the City of Stillwater has prepared a City wide Comprehensive Plan,
and more detailed area plans for part of the City; and
WHEREAS, the City Council directed the Planning Commission and Downtown Plan
Steering Committee to prepare a plan for Downtown Stillwater; and
WHEREAS, the Downtown Plan Steering Committee met twenty-three times over a
sixteen month period developing the Downtown Plan; and
WHEREAS, the Downtown Plan Steering Committee did hold public workshops and
hearings on the plan December 2, 1987, March 30, 1988, June 29, 1988 and
September 21, 1988 to present and receive public comment on the plan and
recommends the plan for Council approval; and
WHEREAS, the Planning Commission did hold a public hearing October 10, 1988 on
the plan to receive public comment and recommend the plan for adoption; and
WHEREAS, the City Council held a public hearing October 24, 1988 to review the
plan, receive the recommendations from the Downtown Plan Steering Committee
and Planning Commission.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Stillwater
that the Downtown Plan furthers the public interest of the City of Stillwater
by providing a guide for future development.
BE IT FURTHER RESOLVED, that the Downtown Plan is adopted as a part of the
City of Stillwater Comprehensive Plan.
ADOPTED by the City Council this 24th day of October , 1988.
(/ a4-e1-74e---77-4"--i71;
Wallace Abrahamson
Mayor
ATTEST:
Mary Lou Johnson
City Clerk
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This would be sufficient land to
accomodate a potential future population of
between 20,000 and 25,000 persons which
is the desired maximum population con-
sistent with City growth and development
policy.
2. At the present time, the City has very
little land left available and suitable for
housing development; it is recommended
that nearly all of the proposed annexed
land be reserved for a variety of housing
development. Only neighborhood convenience
commercial uses will be needed in annexed
areas. No intensive nor "strip" commercial
or industrial development will be needed or
desirable in the proposed annexation areas
except as designated in the Joint Powers
Area in the Highway 212/36 Corridor Plan.
3. Adequate provisions for commercial and
industrial growth have been provided for
in the CBD and Joint Powers Area.
4. Annexation should be staged in accordance
with logical extension of sanitary sewer
service; this would call for annexation
of land to the northwest (north of County
State Aid Road No. 12) between 1979 and 1985
with land to the southwest (vicinity of Long
Lake) to be annexed between 1985 and 1990.
Growth should be staged in accordance with
housing demand, logical and gradual ex-
tension of sanitary sewer and other City
services, and in accordance with the long-
range Capital Improvement Program and Budget.
A major concern should be to allow growth
only at the rate compatible with the City's
ability to properly finance the rsauired
public improvements and services.1
5. Innovation in design should be encouraged
in annexed areas for diversity in housing
types, energy conservation, open space
protection, and quality neighborhood design
and environment. To the extent possible,
new development should be in accordance with
the "River Town" atmosphere and image policy
of the Community; this can be done by
careful and tasteful urban design compli-
mentary even to the historical aspects of
the older neighborhoods.
92
tllwater
THE BIRTHPLACE OF MINNE:=-A
HERITAGE PRESERVATION CONNIISSION
MEETING NOTICE
The Heritage Preservation Commissi_, will meet Monday,
January 9, 1989 at 7:00 P.M. in the Ma-:aret Rivers Room of
the Stillwater Library.
AGENDA
1. Recommendation of new Heritage P-_servation Commission
member to City Council. (Please rev-=w list.)
2. Members of Heritage Preservation ::mmission who will be
attending the January 14th •WorksT:p at the Historic
Courthouse.
3. Downtown Historic Survey.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESC-- 35082 PHONE: 612-439-6121
Ruth Alliband
Jim Huntsman
Frank Langer
Bob Lockyear
George Parker
Tom Phillips
• Xob ‘4\
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met December 5, 1988 in the Council
Chambers of City Hall.
Present: Ray Zaworski, Dick Hauer, Maurice Stenerson, Maureen Lodge, Shirley
Tibbetts.
Others Present: Ann Pung-Terwedo.
Nor Present: Marlene Workman, Terry Allibari.
1. The Commission discussed the Stillwater/Houlton Bridge Historical and
Archeological Impact Study. They agreed tha: the report gave an adequate
analysis of all historical and archeologica- sites for each bridge alternativ_
stated, as they pertained to Stillwater. Ho\,ever, Mr. Stenerson felt that the
Mortimer Webster House, the Freighthouse, and the Wolf Brewery will be most
impacted if a Central Corridor route is chosen. These sites are National
Register sites and potential National Register sites which play an important
role to the historic beauty of Downtown Sti-lwater and the residential
neighborhoods which face the river.
2. Volunteers for the Design Review Committee from Heritage Preservation
Committee are Maureen Lodge and Dick Hauer.
3. Mark Bowers, a local resident who is presently conducting a survey of
Stillwater's Original City, met with the Co -mission to present a proposal.
This proposal is to help finance Mr. Bowers o purchase a computer system in
order to gather historical data. This data ss scattered throughout Stillwater.
the St. Croix Valley, and Washington County. The Commission felt it was a goo:
idea. Ann Terwedo was directed to help Mr. Sowers look into the possibility c-
applying for a CLG grant to finance his pro,fect. The Commission supports his
efforts and will assist Mr. Bowers in any reasonable way.
The meeting adjourned at 8:45 P.M.
Res:ectfully submitted,
Ann Pung-Terwedo
T his workshop,
"I" presented by
the Historic Preserva-
tion, Field Services, and
Grants Department of
the Minnesota
Historical Society, is
intended for anyone
who has considered the
preservation of a
historic building ding or has
had questions about the
proper method of
accomplishing the
restoration and/or re-
creation of a building
and its environment.
With the increased
demands on our
historic buildings to
respond to present-day
needs, preservationists
are often challenged to
THE MINNESOTA
HISTORICAL SOCIETY
OFFERS
A WORKSHOP
FOR PEOPLE
PRESERVING
HISTORIC
BUILDINGS
adapt functional
patterns, utilizing
current technology,
while at the same time
restoring the historic
fabric and 'character of
their buildings. "Time
and Taste: The Next 100
Years" will address this
challenge with sessions
specifically tailored to
examine architectural
styles, techniques for
treatment of exteriors
and interiors, re-
creating and preserving
the historic landscape,
and, most important,
developing the plan of
action.
TIME
&
TASTE
11
�
-s
rrrr
:-
x�
THE I\_-XT
ONE HUT DRED
YEA::
�V V o_r_ lop
Lc ions
(sessions to be :old
from 9 a.m. to - p.m.)
October 1,198-F
Crookston, Car egie
Library
October 15,19
Pipestone, the _ L asonic
Building
November 12, E 38,
Winona, The r_ tel
January 14, -19F-
Stillwater; the
Washington Cr..rnt-
courthouSe-(olill
February 11,19 •=, St.
Cloud, the Care:
Building
Registration Form -Time and Taste: The Next One Hundred
Years -MHS Field Programs Workshop.
Please reserve places at the workshop held at
Enclosed is the registration fee of $15.
Name(s):
Organization:
Street Address:
City/State/ZIP:
Telephone:
Mail to: Michele Sanford, Minnesota Historical Society,
Fort Snelling History Center, St. Paul, MN 55111,
612/7261171
March 4,1989, Mankato,
The Hubbard House
May 12,1989, Embarrass,
The Town Hall
May 13,1989, Duluth, The
Depot
Workshop
Topics (to be
selected from the following)
"Minnesota House Styles"
A glimpse at residential
architecture from the Civil
War through World War II.
"A Plan of Action"
Looking at a building and
it's problems and setting
work priorities.
"Exterior
Restoration
Treatments"
Clues on
evaluating
deterioration,
options for
energy conservation, tips
on taking care of roofs, and
choices of material colors.
"The Interior Image"
Using decorative arts, wall
coverings, and furniture to
enhance appearance and
character.
"Re -Creating The Historic
Landscape"
Selecting plants compatible
with the building and time
period.
"Restoration Clinic"
Experts offer answers to
your restoration questions.
Registration
---Costs
The registration fee for each
workshop is $15 per person,
which includes attendance
at the sessions, luncheon,
and all handouts.
Drkshops will
e conducted
by MinnesoE Historical
Society staff nembers
Charles Neiu-n, historical
architect, an: David
Nystuen, fie director.
Other facult will
participate a some
locations.
r---
1 :ze workshops
are jointly
sponsored b- the
Minnesota Estorical
Society and ne following
organization_:
Blue Earth C:unty
Historical S:cety
Duluth Press-vation
Alliance
Embarrass S_a
Association
Pipestone C:-inty
Historical S.ciety
Pipestone P�-itage
Preservatic_
Commissic:
Polk Count Historical
Society
St. Louis Cc .nty
Historical society
Stearns Co:.ty Historical
Society
Stillwater FEritoge
Preservaticn
Commissic:
Washingto: :ounty
Courthous_ Commission
Washingto: :ounty
Historical S:ciety
Winona Conty
Historical society
THE 1 �INNESOTA
HISTORICAL SOCIETY
iliwater
THE BIRTHPLACE OF MINNESOTA
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Heritage Preservation Commission will meet Monday,
January 9, 1989 at 7:00 P.M. in the Margaret Rivers Room of
the Stillwater Library.
AGENDA
1. Recommendation of new Heritage Preservation Commission
member to City Council. (Please review list.)
2. Members of Heritage Preservation Commission who will be
attending the January 14th Workshop at the Historic
Courthouse.
3. Downtown Historic Survey.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
Ruth Alliband
Jim Huntsman
Jeff Johnson
Frank Langer
Bob Lockyear
George Parker
Tom Phillips
Duane Hubbs
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met December 5, 1988 in the Council
Chambers of City Hall.
Present: Ray Zaworski, Dick Hauer, Maurice Stenerson, Maureen Lodge, Shirley
Tibbetts.
Others Present: Ann Pung-Terwedo.
Nor Present: Marlene Workman, Terry Alliband.
1. The Commission discussed the Stillwater/Houlton Bridge Historical and
Archeological Impact Study. They agreed that the report gave an adequate
analysis of all historical and archeological sites for each bridge alternative
stated, as they pertained to Stillwater. However, Mr. Stenerson felt that the
Mortimer Webster House, the Freighthouse, and the Wolf Brewery will be most
impacted if a Central Corridor route is chosen. These sites are National
Register sites and potential National Register sites which play an important
role to the historic beauty of Downtown Stillwater and the residential
neighborhoods which face the river.
2. Volunteers for the Design Review Committee from Heritage Preservation
Committee are Maureen Lodge and Dick Hauer.
3. Mark Bowers, a local resident who is presently conducting a survey of
Stillwater's Original City, met with the Commission to present a proposal.
This proposal is to help finance Mr. Bowers to purchase a computer system in
order to gather historical data. This data is scattered throughout Stillwater,
the St. Croix Valley, and Washington County. The Commission felt it was a good
idea. Ann Terwedo was directed to help Mr. Bowers look into the possibility of
applying for a CLG grant to finance his project. The Commission supports his
efforts and will assist Mr. Bowers in any reasonable way.
The meeting adjourned at 8:45 P.M.
Respectfully submitted,
Ann Pung-Terwedo
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met January 9, 1989 in the Margaret
Rivers Room of the Stillwater Public Library.
Present: Dick Hauer, Maurice Steverson, Shirley Tibbetts, Marlene Workman,
Ray Zaworski.
Not Present: Maureen Lodge, Terry Alliband.
1. The Commission voted on new members. They recommended Duane Hubbs and Jeff
Johnson to replace the two members who resigned in December of 1988.
2. Maury Stenerson, Dick Hauer, Marlene Workman and Ann Terwedo will be
attending the January 14th workshop at the Historic Courthouse.
The meeting adjourned at 8:15 P.M.
Respectfully submitted,
Ann Pung-Terwedo
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met November 7, 1988 at 7:00 P.M. in the
Maunsell Conference Room of the Stillwater Public Library.
Present: Ray Zaworski, Dick Hauer, Shirley Tibbetts, Maurice Stenerson,
Maureen Lodge.
Absent: Marlene Workman, Terry Alliband.
Others: Ann Pung-Terwedo.
1. The Commission reviewed and commented on the construction and site plan
for a new home at 515 South Broadway.
- Shirley Tibbetts felt that the home was interesting and wasn't an
intrusion on the neighborhood.
- Mr. Stenerson felt the home was out of scale for the neighborhood.
He believed that because of the lack of information on
building materials, it was hard to make a definite judgment on the
home.
2. Mr. Steverson discussed his meeting with the owners of the Kolliner
Building and State Historical Society. The Mason's own the building and
would like to place it on the National Register. However, a new survey and
nomination form must be completed in order to determine its eligibility.
The Masons concluded that they would wait until the Downtown Historic
Survey was completed. The Kolliner (Staples) building will be considered a
contributing building to a district, thereby eligible to receive the same
tax incentives as an individual nomination. Work on the building will
begin this summer.
3. The Commission reviewed and commented on the storefront renovation of the
Eagles/Gaalaas Jewelry building on South Main Street. The reasons that the
architect chose this design was because of the insurance costs related to
window size. If the windows were smaller for display purposes, the
insurance costs would be decreased drastically.
- Some Commission members felt the design of the storefront is not
compatible to the historic integrity of Downtown Stillwater.
Maureen liked the basic concept because she can sympathize with the
dilemma the jewelry store is facing.
- Dick responded by discussing the specific use but still agreed that
from an Historic Preservation standpoint, it doesn't work.
4. The Heritage Preservation Commission like the new siding on Staples Mill.
It is in keeping with the historic image of the building.
5. The Heritage Preservation Commission will meet next Wednesday, November
16th, to pull building permits of downtown structures.
The meeting adjourned at 9:00 P.M.
ubmitted,
Ann Pung-Terwedo
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met October 3, 1988 at 7:00 P.M. in the
Council Chambers at Stillwater City Hall.
Present: Ray Zaworski, Dick Hauer, Shirley Tibbetts, Maurice Stenerson,
Maureen Lodge.
Absent: Marlene Workman, Terry Alliband.
Others: Ann Pung-Terwedo
The Commission reviewed, discussed, and made recommendations for Case No.
SUP/V/88-43 - the construction of a new garage for the Stillwater Water
Department. (Please refer to the attached memo.)
- Maureen Lodge made a motion for the recommendations.
- Ray Zaworski seconded the motion.
- All in favor.
The meeting adjourned at 8:30 P.M.
Respectfully submitted,
Ann Pung-Terwedo
MEMO
TO: BOARD OF WATER COMMISSIONERS AND STAFF
FROM: HERITAGE PRESERVATION COMMISSION
DATE: OCTOBER 3, 1988
RE: REVIEW OF PLANNING APPLICATION FOR THE DESIGN OF THE NEW WATER
DEPARTMENT GARAGE.
As part of the planning review for Case No. SUP/V/88-43, a Variance and
Special Use Permit for a new garage for the Water Department, the City Council
called upon the Heritage Preservation Commission to review the design of this
garage. The reason for this review was to comment on the pitch of the roof
alternatives, construction material and overall design as it relates to the
historic character of the Water Department building and present garage.
The following are recommendations made by the Heritage Preservation Commission
for implementation on construction of the new garage:
RECOMMENDATION NO.1
The Heritage Preservation Commission agreed with the following conditions of
approval set by the Planning Commission: Motion by Maureen Lodge, second by
Ray Zaworski. All in favor.
1. The building design and materials match the existing garage; ie. same
color and texture bricks, match roof color and material, color of garage
door shall match, roof pitch shall be the same as the existing garage.
2. A solid wood fence shall screen the outside storage area from public
view.
3. The existing evergreens shall be replaced.
4. The garage in Plan B shall be moved five feet to the East.
Additional Recommendation by the Heritage Preservation Commission:
5. Two dormers shall be placed on each side of the roof for detail. If the
cost for the placement of the dormers on each side of roof is too
expensive, the roof facing Fourth Street is the preferred side.
d
6. The height of the roof shall not exceed the height of the existing
garage but the pitch shall be compatible and not less than a 9/12.
RECOMMENDATION NO. 2
For minimum impact on the historic character of the site (if the cost were not
too great), position the garage the same with an earth sheltered roof design
and landscaping.
illwater
THE BIRTHPLACE OF MINNESOTA
DATE: NOVEMBER 29, 1988
TO: HERITAGE PRESERVATION COMMISSION
FROM: ANN PUNG-TERWEDO
RE: HISTORICAL AND ARCHEOLOGICAL IMPACTS OF BRIDGE.
Please review the special study of the historical and
archeological impacts of the various Stillwater/Houlton
Bridge alternatives. It may be possible that some important
historical sites have been overlooked which may have an
impact on the various bridge alternatives. Those historical
sites may be adversely affected by the bridge alternatives.
Your comments and concerns will be reviewed by the City
Council which will then be directed to the Minnesota
Department of Transportation.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
iliwater
THE BIRTHPLACE OF MINNESOTA
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
The Herit ge Preservation Commission will meet Monday,
November It 1988 at 7:00 P.M. in the Maunsell Conference
Room of the Stillwater Public Library.
AGENDA
1. Review and comment on plans for home at 515 South
Broadway. (This is only a practice review. The plans
will be distributed at the meeting.)
2. Discuss Kolliner Building meeting.
3. Review Gaalaas Jewelry storefront renovation. (Please
review Downtown Plan design guidelines.)
4. Discuss Staples Mill renovation of facade.
5. a) Downtown Historic Survey update.
b) Building permit review of Downtown parcels and
assessment book review.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
MINUTES
HERITAGE PRESERVATION COMMISSION
The Heritage Preservation Commission met November 7, 1988 at 7:00 P.M. in the
M aunseli Conference Room of the Stillwater Public Library.
Present: Ray Zaworski, Dick Hauer, Shirley Tibbetts, Maurice Stenerson,
Maureen Lodge.
Absent: Marlene Workman, Terry Alliband.
Others: Ann Pung-Terwedo.
1.
The Commission reviewed and commented on the construction and site plan
for a new home at 515 South Broadway.
- Shirley Tibbetts felt that the home was interesting and wasn't an
intrusion on the neighborhood.
- Mr. Stenerson felt the home was out of scale for the neighborhood.
He believed that because of the lack of information on
building materials, it was hard to make a definite judgment on the
home.
2. Mr. Stenerson discussed his meeting with the owners of the Kolliner
Building and State Historical Society. The Mason's own the building and
would like to place it on the National Register. However, a new survey and
nomination form must be completed in order to determine its eligibility.
The Masons concluded that they would wait until the Downtown Historic
Survey was completed. The Kolliner (Staples) building will be considered a
contributing building to a district, thereby eligible to receive the same
tax incentives as an individual nomination. Work on the building will
begin this summer.
3. The Commission reviewed and commented on the storefront renovation of the
Eagles/Gaalaas Jewelry building on South Main Street. The reasons that the
architect chose this design was because of the insurance costs related to
window size. If the windows were smaller for display purposes, the
insurance costs would be decreased drastically.
Some Commission members felt the design of the storefront is not
compatible to the historic integrity of Downtown Stillwater.
Maureen liked the basic concept because she can sympathize with the
dilemma the jewelry store is facing.
- Dick responded by discussing the specific use but still agreed that
from an Historic Preservation standpoint, it doesn't work.
4. The Heritage Preservation Commission like the new siding on Staples Mill.
It is in keeping with the historic image of the building.
5. The Heritage Preservation Commission will meet next Wednesday, November
16th, to pull building permits of downtown structures.
The meeting adjourned at 9:00 P.M.
ubmitted,
Ann Pung-Terwedo
FY 1988
CERTIFIED LOCAL GOVERNMENT
GRANTS MANUAL
FOR
HERITAGE PRESERVATION
COMMISSIONS
MINNESOTA HISTORICAL SOCIETY
FORT SNELLING HISTORY CENTER
ST. PAUL, MN 55111
(6 1 2) 7 2 6- 1 1 7 1
MINNESOTA HISTORICAL SOCIETY
GRANTS MANUAL FOR CERTIFIED LOCAL GOVERNMENTS
PART I - INTRODUCTION
The Minnesota Historical Society, through its Historic Preservation,
Field Services, and Grants Department, administers the U.S. Department
of the Interior's Historic Preservation Fund (HPF) Program in
cooperation with the National Park Service (NPS). Under this program,
the Department of the Interior has specified that at least ten (10)
percent of Minnesota's annual HPF Program funds be designated for
transfer to Certified Local Governments (CLGs) each year.
To become a CLG, a local government must have enacted a preservation
ordinance which establishes a Heritage Preservation Commission program
for local designation of historic properties and review of proposed
changes to those properties. The requirements for certification are
outlined in the document "Procedures for Applying for and Maintaining
Certified -Local Government Status," available from the MHS.
Applications for certification are accepted on a continuous basis; only
those governments which have achieved certified status are eligible to
apply for funding.
CLG interested in applying for a federal grant will find the procedures
explained on the following pages. Included is information on general
grant conditions, annual priorities for projects, the application
process, instructions for completing the application form, and project
administration and reporting. An application form, a sample grant
agreement, and supplemental information on allowable costs are also
included.
PART II - GENERAL CONDITIONS
All work on projects funded in this grant cycle must be completed
between October 1, 1988 and July 31, 1989. Project periods of
appropriate length are permissible as long -as the beginning and ending
dates fall within this period. Some projects --because of the seasonal
nature of the work involved --may require a starting date earlier than
October 1. Cities contemplating such projects should contact the
Minnesota Historical Society Grants Office before submitting an
application to discuss the possibility of an early starting date. All
project budgets (see item 17 of the application form) must reflect an
applicant match equal to or greater than the federally -funded portion.
Applicants are encouraged to provide a match that exceeds the minimum
requirement. The match may be composed of dollars provided by the
applicant or force account (in -kind) or volunteer contributions. All
federal dollars are disbursed on a reimbursable basis after appropriate
documentation has been submitted to and approved by the MHS. The sample
Grant Agreement in Appendix 2 contains information on other grant
conditions.
MHS CLG Grants Manual - page 2
PART III - ANNUAL PRIORITIES FOR PROJECTS
Areas of eligible program activity for this grants cycle are outlined in
this section. Proposals which promote survey in areas of known
development activity in order to reduce project delays, and proposals
which promote the continuing development of data for planning use will
receive special priority in conformance with National Park Service
special conditions. Note: The order of the project areas on the list
below does not reflect an order of preference. Applications will be
evaluated on the basis of the above consideration and the criteria
discussed under Section IV of this manual.
1. Survey
Most Minnesota cities have now been included in the State Historic
Preservation Office (SHPO) reconnaissance level county -by -county survey
of the state which began in 1977. However, many cities merit more
intensive survey to compile comprehensive inventory information for use
in local planning activities and for identifying and evaluating
additional properties for registration. Before beginning a long-range
survey program, it is recommended that cities establish a series of
historic contexts (see number 5 below) as a framework for planning
survey activities. Guidance for survey work is found in the Secretary
of the Interior's Standards for Identification (pages 44720 to 44723) in
the Federal Register of 9-29-83.
For this project area the following items must be included within the
narrative project proposal (see number 12 on the application form):
a. Type of survey (architecture/history or archaeology or
both).
b. Level of documentation (intensive or reconnaissance).
c. Number of square miles of area to be surveyed (include
a map).
d. Statement explaining how the survey relates to previous
and future survey work in the city.
e. Statement explaining how the survey relates to the
statewide historic contexts developed by the SHPO.
f. Anticipated survey work schedule.
g. References to the Secretary of the Interior's Standards
for Identification sufficient to demonstrate that the
project will conform to these standards.
MHS CLG Grants Manual - page 3
2. Evaluation
Many communities have inventoried a substantial number of properties but
have not_ systematically evaluated those properties for their eligibility
for the National Register or local designation. Evaluation activities
might take the form of applying established historic contexts (see
number 5 below) to inventoried properties to determine significance.
Guidance for evaluation work is found in the Secretary of the Interior's
Standards for Evaluation (pages 44723 to 44726) in the Federal Register
of 9-29-83.
For this project area, the following items must be included within the
narrative project proposal (see number 12 on the application form):
a. Description of the activities which have resulted in the
identification of the properties to be evaluated.
b. References to the Secretary of the Interior's Standards
for Evaluation sufficient to demonstrate that the project
will conform to these standards.
3. National Register Registration Forms
In cities where a SHPO survey or a local survey has identified and
evaluated certain properties that appear to meet the criteria of the
National Register, the local government may choose to apply for funds to
complete the registration documentation for nominations to the Register.
Guidance for National Register work is found in the Secretary of the
Interior's Standards for Registration (pages 44726 to 44728) in the
Federal Register of 9-29-83.
For this project area, the following items must be incorporated within
the narrative project proposal (see number 12 on the application form):
a. The number of registration forms to be completed.
b. The type of registration forms (individual, district,
thematic).
c. The number of contributing properties included in the
registration forms. (See National Register Bulletin No.
14.)
d. The names of the properties to be documented.
e. References to the Secretary of the Interior's Standards for
Registration sufficient to demonstrate that the project
will conform to these standards.
f. The expected schedule for registration.
MHS CLG Grants Manual - page 4
4. Local Registration Forms
Local commissions often use locally developed registration forms for
designation of properties at the local level. Although primary
consideration will be given to funding applications to complete National
Register Forms (see number 3 above), secondary consideration will be
given to funding the preparation of local registration forms, especially
in cases where a group of properties appear to be appropriate for
designation only on the local level. Guidance for local registration
work is found in the Secretary of the Interior's Standards for
Registration (pages 44726 to 44728) in the Federal Register of 9-29-83.
For this project area, the following items must be incorporated within
the narrative project proposal (see number 12 on the application form):
a. The number of registration forms to be completed.
b. The type of registration forms (individual, district,
thematic).
c. The number of contributing properties included in the
registration forms. (See National Register Bulletin No.
14.)
d. The names of the properties to be documented.
e. References to the Secretary of the Interior's Standards for
Registration sufficient to demonstrate that the project
will conform to these standards.
f. The expected schedule for registration.
5. Comprehensive Planning
Planning activities might include analyzing the community's history and
developing historic contexts as planning framework, developing
architectural guidelines for a designated area, or improving a local
preservation ordinance. Guidance for Planning work is found in the
Secretary of the Interior's Standards for Planning (pages 44716 to
44720) in the Federal Register of 9-29-83.
For this project area, the following items must be included within the
narrative project proposal (see number 12 on the application form):
a. Discussion of who will use the product.
b. Discussion of how the project relates to the state's
comprehensive planning process.
MHS CLG Grants Manual - page 5
6. Public Education
Public Education activities may include publications, exhibits, or
programs dealing with various aspects of the local, state, and/or
federal preservation program(s). Examples might include a guide to
locally designated properties (planned only after a properly conducted
local survey is substantially completed) or a workshop on the
application of design guidelines in an historic district. Public
education activities should be based on work which meets the Secretary
of the Interior's Standards and guidelines, where applicable.
For this project area, the following items must be included within the
narrative project proposal (see number 12 on the application form):
a. Description of the work on which the education activity is
based and an explanation of how that work meets applicable
Secretary of the Interior's Standards and Guidelines.
b. For workshops, conferences, and publications, indicate if
there is to be a charge and, if so, what the estimated
income will be and how that income will be used.
c. For exhibits, additional information is required. Please
request supplemental grant guidelines.
d. For publications, additional information is required.
Please request supplemental grant guidelines.
PART IV - APPLICATION PROCESS
1. CLG completes an application form and submits twenty (20) copies
to the Grants Office. This application deadline is February 19, 1988.
Staff from the Historic Preservation, Field Services, and Grants
Department are available to assist in developing project proposals. It
is recommended that applicants consult with MHS staff well in advance of
the February 19 application deadline and that preapplication written
drafts (single copy only) be submitted for review and comment by January
16, 1988. Incomplete applications received near the application
deadline may be disqualified.
2. MHS staff reviews the applications to determine the following:
a. completeness,
b. how the applicant addresses the annual priorities and
criteria and the state comprehensive planning process,
c. demonstrated community support,
d. clearly stated or specific goals that can be realistically
attained within the funding period,
e. measurable results, and
f. products and past performance of applicant.
MHS CLG Grants Manual - page 6
Eligible applications are forwarded to the MHS Grants Review Committee
members and applicants are notified of the committee meeting date.
3. Applications are reviewed by the MHS Grants Review Committee at a
public meeting. Applicants are invited to make a five (5) minute
presentation. The committee will review applications with respect to
the factors outlined (see item 2 above), and will make a reasonable
effort to distribute funds among the maximum number of eligible local
jurisdictions consistent with CFR 61.6 (f)(1) with a reasonable
distribution between urban and rural preservation areas. The committee
may recommend:
a. that a proposed project
b. that a proposed project
and/or budget, or;
c. that a proposed project
be funded as submitted, or;
be funded with changes to the scope
not be funded.
4. Applications recommended for funding by the Grants Review
Committee are forwarded to the State Historic Preservation Officer.-- If
the SHPO concurs with the committee's recommendations, applications are
sent to the National Park Service for final review and approval.
5. After the MHS receives approval from the NPS, the grant award is
made and a Grant Agreement Contract is executed (see sample agreement in
Appendix 2).
All project work for this grants cycle must take place between October
1, 1988 and July 31, 1989. Dates for progress reports, and requests for
reimbursement will be specifically outlined in each Grant Agreement.
PART V - INSTRUCTIONS FOR APPLICATION FORMS
Please fill in the information requested on pages 1 through 5 of the
enclosed grant application forms using the following guidelines. After
you have finished completing the forms, please have page 1 and 5 signed
by an authorized city official and recheck the application to make sure
all items are complete.
All application forms not completed in full will be returned to the
applicant. If incomplete forms are received on or near the deadline
date, they may be disqualified for this grant cycle.
MHS CLG Grants Manual page 7
When the application is complete, please forward 20 copies to:
Minnesota Historical Society
Grants Office
Fort Snelling History Center
St. Paul, Minnesota 55111
Page 1 of Application - Applicant and Project Information
1. Applicant: List name and address of the city responsible for the
project. Be sure to include the name of the county in which the
project is located.
2. Tax Exempt Number: List the Tax Exempt Number assigned by
Internal Revenue to your city.
3. CLG Certification Date: List the date of the National Park
Service letter grating the city CLG status.
4. Authorized Official: List the name and the telephone number of
the city official who is authorized to conduct its business. This
official must also sign page 1 and page 5 of the application.
5. Project Director: List the person who will serve as a contact
with the Grants Office.
6. Fiscal Officer: List the person who is responsible for the fiscal
operations of the city and whose records will be used for the
financial report on this project.
7 Heritage Preservation Commission Chair: List the name and address
of the city's HPC chairperson.
8. Project Duration: List the planned beginning and ending dates of
the project.
9. Budget Summary: List the totals for proposed funding including
federal grant monies requested and amount of applicant's match.
The match may include cash, force account (in -kind), and/or
volunteer contributions.
10. Brief Project Description: Give a brief statement setting forth
the goals of the project.
MHS CLG Grants Manual - page 8
Page 2 of Application - Project Area and Detailed Project Description
11. Project Area: Check appropriate project area (see Section III of
this grants manual).
12. Detailed Project Description: Before completing a detailed
description of the project, please refer to Section III of this
grant's manual to assure that all necessary information is
included. Please be as specific as possible; references to
appropriate Secretary of the Interior's Standards and Guidelines,
Federal Register, Vol. 48, No. 190 dated September 29, 1983, must
be included.
Page 3 of Application - Project Products, Community Support, Project
Impact and Project Personnel
13. Project Products: Provide a concise description of the products
to result from this project.
14. Community Support: Provide a statement summarizing demonstrated
community support for this project.
15. Project Impact: Provide a concise statement describing the
expected effect of this project on the community's awareness and
understanding of local government in addressing local preservation
issues.
16. Project Personnel: List principal project personnel and their
qualifications. Personnel which meet the Secretary of the
Interior's Professional Qualifications Standards (see page 44738)
in the Federal Register of 9-29-83 should be so indicated and
supporting information included. Projects must be under the
direction of professionally qualified personnel. Include resumes
of principal project personnel.
Page 4 of Application - Detailed Project Budget
17. Detailed Project Budget: List each budget item for the project
under the heading Project Expenditure Classification. For
personnel items, please include rates and hours to be charged to
the project. Then, for each item, fill in the amount of this item
that will be funded with the requested federal funds and/or the
amount that will be covered by the applicant's match. Each
applicant match item should be identified as cash, force account
(in -kind), or donated by checking the appropriate column; the
source of each match item should be indicated in the far right
column. Note: applicants should refer to Appendix 3 of this
grants manual for information on allowable costs.
MHS CLG Grants Manual - page 9
Page 5 of Application - Assurance of Compliance
18. Assurance of Compliance: Provide the statement of assurance of
compliance with Title VI, Civil Rights Act of 1964 signed by the
same authorized city official signing page 1 of the application.
PART VI - PROJECT ADMINISTRATION AND REPORTING
All aspects of the project must conform to OMB Circulars A-87 and A-102.
It is especially important that the applicant adhere to the procurement
requirements outlined in Attachment 0 of OMB Circular A-102.
The terms of the Grant Agreement require the applicant to agree to
several provisions regarding the administration of the project. See
Part II, Assurances, of the Grant Agreement in Appendix 2 for these
provisions.
During the administration of the project, it is imperative that adequate
and thorough records be kept of all budget items, both in the federally
funded portion and in the applicant portion. Appendices 3, 4, and 5
outline the types of documentation necessary.
The Project Description section of the Grant Agreement outlines the
schedule for progress reports and the final report. It is important
that reports be submitted on time. The Project Description also
outlines the procedures for a Request for Reimbursement. In general,
the Request for Reimbursement and all accompanying documentation is due
within two weeks of the project ending date.
HITS USE ONLY
Page 1
Send 20 copies to:
Grants Office
Minnesota Historical Society CERTIFIED LOCAL GOVERNMENTS
Fort Snelling History Center
St. Paul, MN 55111 FEDERAL 10% PASS THROUGH FUNDS
Telephone: (612) 726-1171
Application
Form
1. APPLICANT: 6. FISCAL OFFICER:
Date Received
APPENDIX 1
State Project Number
federal grant number
Name of City Name
Street Address Street Address
MN
City Zip City State Zip
7. HERITAGE PRESERVATION COMMISSION CHAIR:
County
2. TAX EXEMPT NUMBER:
3. CLG CERTIFICATION DATE:
4. AUTHORIZED OFFICIAL:
Signature
Name
Street Address
City State Zip
8. PROJECT DURATION:
Date 9. BUDGET SUMMARY (dollar amount):
Print Name Title
Telephone Number
applicant $
federal funds $
total $
5. PROJECT DIRECTOR: 10. BRIEF PROJECT DESCRIPTION:
Name
Street Address
City
State Zip
Telephone
MHS USE ONLY
ACTION TAKEN
Fund
Fund with Amendments
Not Fund
Application withdrawn
Grants Review Committee Action
RECOMMENDED FUNDING
applicant
federal grant
total
Project Starting Date
Date
Project Completion Date
MES - CLG Grant Application Form Page 2
11. PROJECT AREA (please check):
Survey
Evaluation
National Register Nominations
Local Registrations
Comprehensive Planning
Public Education, please specify
12. DETAILED PROJECT DESCRIPTION: (use additional sheets if necessary)
Note: Applicants MUST include all information requested for the project
area checked above as outlined in Section III of this manual.
MHS - CLG Grant Application Form Page 3
13. PROJECT PRODUCTS:
14. COMMUNITY SUPPORT:
15. PROJECT IMPACT:
16. PROJECT PERSONNEL:
Page 4
MH S - CLG Grant Application Form
DETAILED PROJECT BUDGET:
Source of
TOTAL PROJECT BUDGET:
must not exceed column (B).
Column (A)
MHS - CLG Grant Application Form page 5
18. ASSURANCE OF COMPLIANCE
U.S. DEtll1YEMT OF THE IKTE110t
ASSURAXCE OF COMftlAXCE
{TITLE YI, CIVIL IICHTS ACT OF 11{4)
City of (hereinafter called "Applieant•Recipient")
HEREBY AGREES THAT IT will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and
all requirements imposed by or pursuant to the Department of the Interior Regulation (43 CFR 17) issued
pursuant to that title, to the end that, in accordance with Title VI of that Act and the Regulation, no per-
son in the United States shall, on the ground of race, color, or national origin be excluded from participa-
tion in. be denied the benefits of, or be otherwise subjected to discrimination under any program or activity
for which the Applicant -Recipient receives financial assistance from U.S.Department of Interior and
Bureau of Ace
Hereby Gives Assurance That It will immediately take any measures to effectuate this agreement.
If any real property or structure thereon is provided or improved with the aid of Federal financial assistance V
extended to the Applicant -Recipient by U. S . Department of Interior This assurance obligates the
Bureau or Office
Applicant -Recipient, or in the case of any transfer of such property, any transferee for the period during
which the real property or structure is used for a purpose involving the provision of similar services or bene-
fits. If any personal property is so provided, this assurance obligates the Applicant -Recipient for the period
during which it retains ownership or possession of the property. In all ocher cases, this assurance obligates
the Applicant -Recipient for the period during which the Federal financial assistance is extended to it by__
U.S. Department of Interior.
Bureau or Office
THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants,
loans, contracts, property discounts or other Federal financial assistance extended after the date hereof to the
Applicant -Recipient by the bureau or office, including installment payments after such date on account of
arrangements for Federal financial assistance which were approved before such date. The Applicant -Recipient
recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations
and agreements made in this assurance, and chat the United States shall reserve the right co seek judicial
enforcement of this assurance. This assurance is binding on chc Applicant -Recipient, its successors, trans-
ferees, and assignees, and the person or persons whose signature appear below are authorized to sign this
assurance on behalf of the Applicant -Recipient.
dated:
(name of city)
(signature --city official)
(print name and title)
APPENDIX 2
MINNESOTA HISTORICAL SOCIETY
CERTIFIED LOCAL GOVERNMENT
GRANT AGREEMENT
AID ACTIVITY F.Y. OJB. CODE AMOUNT FEDERAL NUMBER
4637 2101 88 5710
This Agreement is made by and between the Minnesota Historical Society
(hereinafter called the Society) and the City of * (hereinafter called the
City) pursuant to authority granted by the National Historic Preservation Act
of 1966, as amended.
WHEREAS, pursuant to the Act, the Society has been allocated funds by the
United States Department of the Interior for use by Certified Local
Governments for qualifying historic preservation activities; and
WHEREAS, the City has applied for and been granted Certified Local Government
Status and has made application for Certified Local Government funds to be
utilized in carrying out the project described in Attachment A of this
contract,
NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants
and agreements contained herein, the parties hereto do covenant and agree,
each for themselves and their respective successors and assigns, to carry out
the project under the following provisions.
I. PROJECT DESCRIPTION
A. The time period, project scope, progress reports, final product,
project budget, and reimbursement schedule are described in the
Project Description, Attachment A, which is attached hereto and
made a part hereof.
B. The City agrees that the project will be carried out as described
in the Project Description, unless modified pursuant to the
provisions of Section V of this contract.
C. The Society will reimburse the City for the budget costs
identified as Historic Preservation Fund (HPF) federal dollars in
the Project Description, following submittal of materials as
described in Section III of this contract.
MHS CLG Grant Agreement - page 2
II. ASSURANCES
A. The City agrees to assure that all work carried out on this
project will conform to the Secretary of the Interior's Standards
for Archaeology and Historic Preservation (as published in the
Federal Register of September 29, 1983) and that the project
personnel meet the Secretary of the Interior's Professional
Qualifications Standards (as published in the Federal Register of
September 29, 1983) as stipulated in the Project Description.
B. The City agrees to assure that this project will be administered
and conducted in accordance with the following:
1. OMB Circular A-87 "Cost Principals Applicable to Grants and
Contracts with State and Local Government"
2. OMB Circular A-102 "Uniform Administrative Requirements for
Grants -in -Aid to State and Local Governments"
Special attention is called to:
Attachment C - Retention Custodial Requirements for
Records
Attachment F - Matching Share
Attachment G - Standards for Grantee Financial
Management Systems
Attachment 0 - Procurement Requirements - particularly
noting the Conflict of Interest
Provision
3. OMB Circular A-128 "Audits of State and Local Governments"
4. National Register Programs Guideline NPS-149.
C. The City assures that it will comply with Title VI of the Civil
Rights Act of 1964 (P.L. 88-352). In accordance with Title VI of
that Act, no person in the United States shall, on the ground of
race, color, or national origin, be excluded from participation
in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity for which the
applicant receives federal financial assistance, and the City will
immediately take any measures necessary to effectuate this
agreement. Further, the City agrees to conform with the
provisions of Minnesota Statutes Section 181.59 which prohibits
the discrimination in hiring of labor by reason of race, creed, or
color, and Section 504+ of the Rehabilitation Act of 1973 (P.L. 93-
112) which is designed to eliminate discrimination on the basis of
handicap in any program or activity receiving federal financial
assistance. The City also assures that it is in compliance with
Chapter 363 of Minnesota Statutes as amended.
MHS CLG Grant Agreement - page 3
D. The City will indemnify and save and hold the Society and the
Department of the Interior harmless from any and all claims or
causes of action arising from the performance of this -project by
the City.
E. The City agrees to make repayment of grant funds to the SHPO
organization if terms and conditions of the Grant Agreement are
not followed or costs claimed are subsequently disallowed.
F. The City assures that no part of grant budget will be used
directly or indirectly or to pay for any personal service,
advertisement, telegram, telephone, letter, printed or written
matter, or other device intended or designed to influence in any
manner a member of Congress, to favor or oppose, by vote or
otherwise, any legislation or appropriation by Congress, whether
before or after the introduction of any bill or resolution
proposing such legislation or appropriation. This shall not
prevent communicating to members of Congress on the request of any
member or to Congress, through the proper official channels,
requests for legislation or appropriations which they deem
necessary for the efficient conduct of the public business.
G. The City agrees that any publications, studies, reports,
presentations, films, exhibits, or other material prepared with
grant assistance will contain an acknowledgment of HPF grant funds
and nondiscrimination policy as follows:
This project has been financed in part with Federal funds
from the National Park Service, Department of the Interior,
through the Minnesota Historical Society under the
provisions of the National Historic Preservation Act as
amended. However, the contents and opinions do not
necessarily reflect the views or policies of the Department
of the Interior, nor does the mention of trade names or
commercial products constitute endorsement or
recommendations by the Department of the Interior.
Under Title VI of the Civil Rights Act of 1964 and Section
504 of the Rehabilitation Act of 1973, the U.S. Department
of the Interior prohibits discrimination on the basis of
race, color, national origin, or handicap in its federally
assisted programs. If you believe you have been
discriminated against in any program, activity, or facility
as described above, or if you desire further information,
please write:
MHS CLG Grant Agreement - page 44
Office of Equal Opportunity
U.S. Department of the Interior
Washington, D.C. 20240
H. The City assures that transferred federal monies will not be
applied as part of the matching (applicant) share, and that monies
used as a match on other federal grants will not be used as
matching (applicant) share on this project.
III. REIMBURSEMENT PROCEDURES
A. Payments under this agreement will be made on a reimbursable basis
according to the schedule included in the Project Description.
B. A Request for Reimbursement must include the following:
1. Request for Reimbursement Form (see Attachment B).
2. Supporting documentation for all project costs during the
period covered by the request, including both federally
funded items and applicant items. (See Attachment C for a
discussion of acceptable types of documentation.)
3. Final product documentation as stipulated in the Project
Description.
C. A Request for Reimbursement should be submitted to Dennis
Gimmestad, Deputy State Historic Preservation Officer, Minnesota
Historical Society, Fort Snelling History Center, St. Paul,
Minnesota 55111.
D. When both the financial documentation and the product
documentation have been found to be acceptable by the Society,
funds will be requested from the Department of the Interior and
will be forwarded to the City when the funds have been received
by the Society.
IV. AUDIT
A. The City must submit a copy of all audited financial statements
completed pursuant to OMB Circular A-128 for all fiscal years
which include the project period. These must be submitted to Win
Grandstrand, Minnesota Historical Society, 1500 Mississippi
Street, St. Paul, Minnesota 55101 within 120 days of their
completion.
MHS CLG Grant Agreement - page 5
V. AMENDMENTS AND CANCELLATION
A. Amendments
1. Any significant variations from proposed work, costs, and/or
time frames described in the Project Description which are
experienced or anticipated during the course of the project
and any significant problems, delays, or adverse conditions
which materially affect planned performance should be
submitted in writing to Dennis Gimmestad, Deputy State
Historic Preservation Officer, Minnesota Historical Society,
Fort Snelling History Center, St. Paul, Minnesota 55111.
The Society will respond in writing, either approving or not
approving the changes, and may amend the contract if deemed
necessary. The City is aware that some changes will require
approval by the National Park Service and agrees to submit
any necessary changes as early as possible during the
project period. Variations which are not known until the
conclusion of the project may be submitted with the final
Request for Reimbursement; however, the City understands
that costs may be disallowed if changes are not approved.
2. If any part of the federally funded portion of the budget
will not be utilized, failure of the City to notify the
Society of this reduction in substantial advance of the
completion of the project may result in the loss of federal
funds to the state, and may have an adverse effect on future
applications for CLG funds by the City.
B. Cancellation
The Society reserves the right of termination for cause on a
thirty (30) day notice should it be determined that the City
has failed to materially comply with the terms and
conditions of the contract. The contract may also be
terminated when both parties agree that the project will not
produce beneficial results commensurate with further
expenditure of funds or because of circumstances beyond the
control of the Society and/or the City. In the event of
termination, the City may be reimbursed for eligible
expenses incurred prior to termination or by a negotiated
settlement.
MHS CLG Grant Agreement - page 6
It is understood that this Agreement is not in effect until all signatures
have been affixed hereto.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed
on the date(s) indicated below intending to be bound thereby.
Minnesota Historical Society
690 Cedar Street
St. Paul, Minnesota 55101
Nina_M. Archabal (date)
Director, Minnesota Historical Society
and State Historic Preservation Officer
Dennis A. Gimmestad (date)
Deputy State Historic
Preservation Officer
Mark 0. Schwartz (date)
Contract Officer
City of *
Mayor - (signature)
(print name)
Date:
Signature - Chairperson,
Heritage Preservation Commission
(print name)
Date:
Attachment A - Project Description
Attachment B - Request for Reimbursement
Attachment C - Supplemental Information on Allowable Costs
Attachment D - Value Donated Labor Time Sheet
Attachment E - Value of Donated Material Form
APPENDIX 3
SUPPLEMENTAL INFORMATION ON ALLOWABLE COSTS
All costs of this project must be in conformance with OMB Circulars A-87 and
A-102 and the National Register Programs Guideline NPS-49. The following
points provide supplementary guidance and emphasis for areas where questions
or problems have frequently arisen.
1. The budget for the project is divided into those costs to be reimbursed
by Historic Preservation Fund (federal) dollars and those costs which are
provided by the City (applicant match). All costs - both the HPF federal
portion and the applicant match portion - must be adequately documented in
Requests for Reimbursement. The applicant match portion must total an amount
at least equal to the federal portion.
2. All costs must be in payment of an obligation incurred during the grant
period.
3. All costs must represent expenditures which are necessary to the
accomplishment of approved grant objectives.
4. Transferred federal monies cannot be applied as matching (applicant)
share; monies used as a match on other federal grants may not be used as
matching (applicant) share.
5. Specific cost categories.
A. Personnel
(1) Project Specific Personnel are hired as regular employees
specifically for the grant project. Eligible costs
may include salary expenses as well as other project
related expenses incurred for the benefit of the
project specific personnel. These costs may be
charged to the federal portion and/or to the applicant
portion of the project budget. Costs charged to the
applicant match portion of the budget are classified
as "cash" on the budget form. Costs included in a
Request for Reimbursement must be supported with
copies of time sheets showing the employee name, dates
and hours worked, dollar amount, description of work
performed, employee signature, and approval by
employee's supervisor. Either city time sheets with
the above information or MHS time sheets are
acceptable.
Supplemental Information on Allowable Costs - page 2
(2) Force Account Personnel are regular employees of the city
who spend all or part of their time on the grant
program. Eligible costs include the actual salary of
the employee; if the employer is a local government
or institution of higher education the employee
benefits are also eligible. (The employee must be
working in the same skill for which he/she is normally
paid; otherwise, only minimum wage is eligible.)
These costs may be charged to the federal portion
and/or to the applicant portion of the project budget.
Costs charged to the applicant match portion of the
budget are classified as "force account" on the budget
form. Costs included in a Request for Reimbursement
must be supported with copies of time sheets with
information described under 5.A.(1), above.
(3) Volunteer Personnel contribute time to the grant project.
If a volunteer is performing tasks within his/her
normal trade or profession, eligible costs include the
volunteer's normal rate of pay or the rates listed
below, whichever is lower. (The Society will furnish
rates for other areas on request.) Benefits are not
eligible. If the volunteer is performing tasks
outside of his/her trade or profession, eligible costs
may include only minimum wage for the hours worked.
These costs may be utilized only for the applicant
portion of the budget and are classified as "donated"
on the budget form. Costs included in a Request for
Reimbursement must be supported by time sheets with
information described under 5.A.(1), above.
Rates for Volunteer Personnel
Appraiser $11.30 per hour
Archaeologist $10.89 per hour
Architect $10.98 per hour
Attorney $14.50 per hour
Business Manager $12.60 per hour
Clerical Worker $ 7.07 per hour
Executive $10.90 per hour
Graphic Arts Specialist $10.82 per hour
Historian $11.30 per hour
Librarian $10.97 per hour
Management Analyst $11.36 per hour
Planner $10.62 per hour
Photographer $ 8.75 per hour
Researcher $ 9.88 per hour
Secretary $ 7.38 per hour
Word Processing Operator $ 7.54 per hour
MINIMUM WAGE $ 3.35 per hour
Supplemental Information on Allowable Costs - page 3
B. Contractual Services are services necessary for the completion of
the project which are contracted by the City. The City must follow the
requirements of Attachment 0 of OMB Circular A-102 (procurement
standards) in arranging for such services. (Documentation on this
process is subject to audit by the Society.) Eligible costs may include
the rates actually paid the contractor. These costs may be charged to
the federal portion and/or to the applicant portion of the project
budget. Costs charged to the applicant match portion of the budget are
classified as "cash" on the budget form. Costs included in a Request
for Reimbursement must be supported by copies of invoices and copies of
cancelled checks.
C. Supplies and Materials
1. Donated supplies and materials are those taken out of city
stock or donated by third parties. The cost of these supplies may
be charged only to the applicant portion of the budget. costs
charged to the applicant portion of the budget are classified as
"force account" (if taken from stock) or "donated" on the budget
form. Costs included in Requests for Reimbursement must be
supported by "Value of Donated Material" sheets (see material,
date of donation or usage, fair market value, and the basis for
the valuation (i.e., invoice price, price in retail outlet, etc.).
2. Purchased supplies and materials are those bought
specifically for the project. The City must follow the
requirements of Attachment 0 of OMB Circular A-102 (procurement
standards) in the purchase of supplies and materials.
(Documentation on this process is subject to audit by the
Society.) The cost of these supplies may be charged to the
federal portion and/or the applicant portion of the budget. Costs
charged to the applicant match portion of the budget are
classified as "cash" on the budget form. Costs included in the
Request for Reimbursement must be supported by copies of invoices
and copies of cancelled checks.
D. Indirect Costs may be charged to
current rate that has been approved by
agency and that is currently in effect.
to the applicant portion of the budget.
the project budget.
the grant only if the city has a
the city's cognizant federal
These costs may be charged only
The cost must be included in
Supplemental Information on Allowable Costs - page 4
E. Mileage costs may be charged to the grant for necessary costs
incurred excluding costs of mileage from place of residence of project
personnel to the project site. Mileage paid for by the City may be
charged to the federal portion and/or to the applicant portion of the
budget; donated mileage may be charged only to the applicant portion.
Costs included in a Request for Reimbursement must be supported with the
following information: project personnel name, date of travel, purpose
of travel, beginning and ending mileage, and rate claimed. Maximum rate
is 20.5 per mile.
GO/3-87
Project
City
Address
MINNESOTA HISTORICAL SOCIETY
GRANTS -OFFICE
CLG REIMBURSEMENT REQUEST FORM
Federal Grant Amount
APPENDIX 4
Federal Grant Number
Project Expenditure Total
Classification: Expenditures
(use same budget items as appear federal
on grant Project Description)
TOTAL EXPENDITURES:
applicant
(A) (B)
Supporting documentation for all costs claimed in this request must be attached.
Each supporting document should be labeled with the appropriate Project Expenditure
Classification.
Line (A) must not exceed Line (B).
The following project products are submitted with this request for reimbursement:
I certify that this Request for Reimbursement represents actual project expenditures
carried out within the period of the project.
I further certify that the city will maintain itemized financial records for project
expenditures for a period of not less than three (3) years on this project.
date Signature
Print name and title
Telephone
MINNESOTA HISTORICAL SOCIETY
VALUE OF DONATED LABOR
TIME SHEET
PROJECT NAME AND NUMBER
NAME OF PERSON CONTRIBUTING DONATED TIME
HOURLY RATE - BASED ON
APPENDIX 5
RETAIN FOR AUDIT
KIND OF WORK PERFORMED
(Research, clericAl, secretarial,
guide, etc.)
A person donating his time to a project will be paid at an agreed rate unless he is
professionally skilled in the work he is performing on the project. When this is
the case, the wage rate this individual is normally paid for performing his service
may be charged to -the project.
DATE
TIME OF WORK
TOTAL WORK HOURS
HOURLY RATE
VALUE (DONATED
HOURS X RATE)
START
END
START
END
TOTAL vel IIF OF DONATION
SIGNATURE REQUIRED VERIFYING RECORD
SIGNATURE OF PERSON DONATING TIME DATE
SUPERVISOR VERIFYING ACCURACY DATE
MINNESOTA HISTORICAL SOCIETY
APPENDIX 6
VALUE OF DONATED MATERIAL
ROJECT NAME AND NUMBER
ONOR
ESCRIPTION OF MATERIAL DONATED
DATE OF
DONATION
RETAIN FOR AUDIT
FAIR VALUE
BASIS OF VALUE
TOTAL VALUE OF
DONATION
VERIFYING OFFICIAL'S SIGNATURE
DATE