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Home My WebLink About2008-10-21 CC Packet AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street October 21,2008 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Director are not a part of ay give direction to endance lease APPROVAL OF MINUTES - Possible approval of the October 14, 2008 regular and PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Counc' the meeting agenda. The Council may take action or reply at the time staff regarding investigation of the concerns expressed. Out of res limit your comments to 5 minutes or less. 7. Finance Director 8. City Administrator CONSENT AGENDA (Roll Call) 1. Resolution 2008-135, directing payment of bills 2. Resolution 2008-136, approval of m nce agr 3. Resolution 2008-137, approval of e agre ent for ESRI ArcView Software 4. Resolution 2008-138, approval 0 ith SafeAssure Consultants, Inc. 5. Resolution 2008-139, approv ,P Garage security monitoring agreement 6. Possible approval to purch ntown trash cans 7. Resolution 2008-140, a Resolution No. 2002-157 8. Resolution 2008-141 g the accumulation and use of storm water credits UNFINISHED BUSINES 1. Possible consi a ents for 321 W Myrtle, 316 4th Street N, and condominiums on 4th and Oak Streets r eeting) 2. Case No ossib st reading of an ordinance for a for a Zoning Text Amendment to Section 31-204 u of t e Zoning Code to allow a Special Use Permit or a Conditional Use Permit to hav er va eriod than two years for phased projects and any variances related thereto and re osed development agreement language. (from 10/7/08 meeting) (1st reading - Roll Call) OSSI co reading of Ordinance 1000, an ordinance amending the Stillwater City Code, Chapter en ng Ordinance by adding "amusement & recreational establishments" in the BP-C, ess -Commercial Zoning District as a specially permitted use (2nd reading - Roll Call) INGS - Out of respect for others in attendance. please limit your comments to 10 minutes 1. This is the date and time to consider an ordinance amending the Charter of the City of Stillwater as it relates to Councilmembers serving on the Charter Commission. Notice was published in the Stillwater Gazette on October 9,2008. (1st reading - Roll Call) NEW BUSINESS 1. Discussion on Server Room 2. Possible approval of contract for Owner's Representative for Parking Ramp Construction (Resolution - Roll Call) 3. Request to reduce annual fee for parking spaces - Keith Becklin PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS d will be ncil Member or and considered STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine b enacted by one motion. Therewill be no separate discussion on these. citizen so requests, in which event, the items will be removed from t '" separately. 2 / I I I , Charles and Nancy Hooley 920 South Greeley St. Stillwater, MN 55082 October 21, 2008 City Council City of Stillwater 216 Fourth Street North Stillwater, l\1N 55082 Dear ~ot Harycki and Council Members Gag, Nyberg, Milbrandt, Polehna: We are writing to voice our concerns relating to the proposed expansion of Lakeview Hospital. We have two fundamental concerns: (1) safety of the children at play and pedestrians in the area; and (2) our certain loss of market value in our homes. In our opinion, the City Council has not adequately addressed these concerns but is now poised to move ahead, possibly changing an ordinance without proper consideration of these issues due its constituents. Nancy and I are lifelong citizens of Stillwater and we appreciate the need for a high- quality hospital such as the Lakeview Hospital. However, we don't believe that the current location is ideal for the planned expansion. We believe that a more commercial setting is a better fit The Council must take into account the impact of the expansion on its immediate surroundings. As you know, Lily Lake Park has a children's' playground, 3 tennis courts, a basketball court, a softball field, an ice arena and a swimming beach. Also just across the street from the hospital and the proposed new entrance is the renovated Washington Square park. Many kids ride their bicycles and walk to and from these parks every day. Nancy and I have 22 grandchildren and they often ride their bikes down Greeley Street to these parks or to Nelson's for an ice cream cone. It is common sense that the hospital's expansion will increase the traffic along Greeley and Churchill streets and will affect the ability to safely travel to and use these public facilities. We want to know that we have done everything possible to ensure the safety of our grandchildren as well as the safety of all children and we believe that this Council has been entrusted with the authority to ensure all measures of safety are being considered. To our knowledge, there has been no independent study on how the increased traffic will impact public safety or how these public safety issues might be mitigated. If not adequately and independently studied by the City, the public's protection has in affect been delegated to a private institution with an obvious conflict of interest. Therefore, we believe that it is in the best interest of the City of Stillwater and its Citizens that an , t ~ , independent study be conducted on how the proposed hospital expansion impacts public safety. This study would allow the Council to look its Citizens in the eyes and say, "We have balanced the interests of Lakeview Hospital and the concerns of our Citizens, and we have done our job to protect you." Also such a study will help to understand the financial impact of the planned expansion on each of our neighbor's homes. We have discussed the planned expansion with several home appraisers, who have estimated there would be a 25-35% loss of property value once the expansion is started. There are times during the day when cars are lined up 10-15 deep at the Churchill Street intersection waiting to continue down Greeley Street. To our knowledge, there are no statistics showing the increase in traffic for 2006, 2007, 2008 or the economic impact of the hospital expansion plans. When we bought our homes we assumed the neighborhood would be a quiet residential area. Our neighbors are good people and to our knowledge have never complained about the previous hospital expansions. It is not reasonable for the hospital's neighbors to be subjected to the increased noise of sirens, large air handling units and the years of construction equipment noise and traffic that the expansion will bring to our residential neighborhood. Suitable options exist to relocate the hospital to a more commercial area within the city such as the Hudson and Owatonna hospitals have done. It does not seem logical to try to squeeze this massive expansion onto 10.5 acres when there are areas within Stillwater with 50 or more acres that could be considered, without a negative impact on its residents. Viable options appear to be available based on what we know of the success of the hospital's economics and the fact that the.hospital was considering alternative sites before settling on the expansion plan in the current location. Understanding the situation, we are proposing a solution that will make the hospital expansion safer for the children playing in the area and more acceptable to the neighbors. First, we respectfully request that the City undertake an independent study that thoroughly addresses the impact of the expansion on the safety, economic and environmental effects on the surrounding area. Then second, if the ordinance is passed and the hospital moves ahead with the expansion, we ask the City to seriously consider compensation to the hospital's neighbors in an amount representing the loss in market value experienced due to the expansion. It is well settled law that a City must consider the economic impact on a homeowner affected by a change in a regulation and compensate them to the extent that the regulation interferes with their distinct legitimate, investment-backed expectations of owning a house in the residential neighborhood. We think the hospital's expansion changes the essential character of our neighborhood from residential to a more commercial use and meets this legal test. 'l We hope you will take our position into consideration and in keeping with the duties as our representatives, undertake a public safety and environmental impact study. We are only asking that there is an equitable decision which is based on appropriate research. Please remember, it takes only one bike, one child and one car to uncover how fatally flawed a decision not to conduct an independent study would be. Thank you for your time and consideration. Sincerely, (/--~ / ~ &~ 0<n/4?~~ Charles and Nancy Hooley r< RESOLUTION 2008-135 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $664,046.66 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 21 st day of October, 2008 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2008-135 Able Hose & Rubber Inc. Ace Hardware Amdahl Locksmith, Inc. Chris Aspen Mills AT&T Ballis, Tom Becker Arena Products Best Western Americanna Inn Big Ink Inc. Bonestroo Braun Intertec Corporation BullEx Digital Safety C & T Hockey Inc. CARQUEST Auto Parts CDW Government, Inc. Chaves, Nick Cities Digital Solutions Clark, Luann Coca-Cola Bottling Company Cub Foods Curb Masters, Inc. Dakota Supply Group Denny Hecker Auto Connection Digital Combustion, Inc. Fleishhaker, Dave Frank Madden & Associates GCR Minneapolis Truck Tire Ctr Gopher State One Call, Inc. Harrison, Sharon Holman, Rose M. J.H. Larson Electric Jefferson Fire & Safety, Inc. Johnson Controls Kath Companies KRIS Engineering Krongard, Leslie L.T.G.Power Lake Country Door, LLC Luoma, Kathleen M/A Associates, Inc. Magnuson Law Firm David Magnuson dba Maximum Solutions, Inc. Menards Meridian Medical Technologies Miller Excavating, Inc. MN Dept of Natural Resources MN Office Of Enterprise Technologies Nardini Fire Equipment NEXTEL Communications Office Depot General Supplies Key Caddy Fix locks in Training Room and Fire Depa Uniforms Monthly Telephone Reimburse for Supplies for Fire Open Hou Tempered Glass North Rink Housing for Conference Certified Transmission 2008 Comp Plan Professional Services I.T.S. Xtreme Trainers Package Blank Green Non-marking Pucks Wheel Bearing General Supplies Reimburse for Mileage Records Retention Cleaning Services Concession Beverage Concession Food 2008 Sidewalk Rehab Application 1 Lamp/Ballast Repairs to 6107 Upgrade software Reimburse for Mileage to Conference Professional Services Equipment Repair Supplies Billable Tickets Reimburse for Mileage Ink Cartridge Cable Ties Bunker Gear Repairs to Thermostat Oil Snow Plow Blades Start Up Compressor Lily Lake General Supplies Repair duplex high cycle springs on gara Refund Learn To Skate Janitorial Supplies Prosecution Annual Service Agreement Tools Contractor Edging/Manure Fork Nerve agent 2008 Street Improvement Application 3 Permit Fees Wide Area Network Usage September Fire Extinguisher Maintenance Cell Phone Office Supplies/Stamp '\. 49.65 96.44 435.00 99.90 163.61 367.06 496.64 156.68 186.38 15,233.30 1,508.00 10,260.65 1,810.00 23.67 1,014.79 100.62 5,941.64 190.00 1,706.30 290.28 29,357.34 561.13 971.77 284.14 100.62 3,363.54 68.32 371.20 16.38 547.03 9.95 6,667.98 206.25 4,050.20 5,912.51 240.00 20.88 1,363.69 65.00 123.73 9,473.33 759.75 438.97 1,159.20 379,253.00 150.00 65.00 140.25 669.58 120.02 .... EXHIBIT" A" TO RESOLUTION #2008-135 Office Max OnSite Sanitation Onvoy Paul, Chris Pioneer Rim and Wheel Co. Plant Health Associates PROBUILD Professional Wireless Communications Quill Corporation R & R Specialties, Inc. REACH Sports Marketing Group, Inc. RiverTown Newspaper Group Rotary Club of Stillwater Simplex Grinnell LP Spectrum Industries, Inc. Sprint PCS St. Croix Boat & Packet Co. St. Joseph Equipment Stripe A Lot Doug McLean dba Sun Newspapers SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. Toll Gas & Welding Supply Verizon Wireless Veterans Memorial Washington Conservation Distr Washington County Transportation Waste Management - Blaine Watson Company, Inc. The Yocum Oil Company Zoller, Rob Library Ace Hardware Baker & Taylor, Inc. BWI Book Wholesalers Ersland , William Gaylord Bros., Inc. Mid-America Business Systems Minitex MN Historical Society National Geographic Society Office Max Recorded Books, LLC RiverTown Newspaper Group Scholastic Library Publishing Star Tribune, Inc. Superior Products Trinity Lutheran Church Viking Auto Sprinkler Co. Page 2 Office Supplies Portable Restrooms for Fall Art Fair Monthly Telephone Reimburse for Work Boots Tires Professional Services through 09/30 Voting Signs Guardian Monthly Svc, Cell Antenna, Beac Office Supplies Net/Back Pad/Bottom Pad/Net Protector LCD EOC Publications Membership Dues 3rd & 4th Quarter Labor Media Director Podium Monthly Telephone September Management Fees Equipment Repair Supplies Restriping of City Hall Parking Lot Various Notifications Retiree Health Insurance Asphalt Medium Acetylene Cell Phone Maintenance Agreement 3rd Quarter Annual Shared Water Billing Traffic Services Garbage Waivers Concession Food Fuel Reimburse for Supplies Janitorial Supplies Library Materials Children Books Cleaning Services Processing Supplies Maintenance Contract Processing Supplies Microfilm Book Supplies Film Subscription Want Ad Children& Books Subscription Equipment Refund Over Payment Inspection 318.57 524.37 529.11 75.00 72.71 1,598.00 106.27 212.89 65.23 1,757.25 2,100.00 133.00 365.00 586.04 2,159.25 102.14 33,913.83 106.02 250.00 206.96 40,056.00 1,051.87 26.91 938.73 4,347.00 1,249.00 1,206.74 61.92 220.52 5,823.74 11.72 504.24 2,503.58 11.18 113.68 124.90 745.00 2,686.00 32.50 15.90 18.99 372.00 20.85 144.30 223.08 55.52 45.00 615.00 EXHIBIT" A" TO RESOLUTION #2008-135 Washington County Historical Society Washington County Library Books July Library Materials Reimbursement ADENDUM Ace Hardware Belle Isle, Monica BCA/CJDN Conference CARQUEST Auto Parts Cartridge World CDW-G City of Bayport Clark, Luann Cub Food Denny Hecker's Auto Connection Emergency Automotive Technology G & K Services GCR Minneapolis Truck Tire Co Glaser, Stuart Heritage Printing Holiday Inn Hotel Johnson Controls Linhoff, Thomas Meredith, Nate M.R. Danielson Advertising LLC Office Depot Office Max Peterson, Craig proguard Sports Inc. Qwest River Valley Printing Rose Floral SafeAssure Consultants Inc St. Paul Harley Davidson Streicher's USA Mobility Washington County Sherriff's Office Xcel Energy Flat Washers/Trash Bags Reimbursement for Conference CJIS Connect Batteries Laser Cartridge Computer Equipment Safety Camp Building Cleaning Food 3000 Miles Service/Cooler Heater Repair Auto Repair Uniform Cleaning/Mats/Towels Tires for Expedition Hotel Reimbursement Newsletters/Election Water bill Stuffers Lodging for Dave Wulfing City Hall Maintenance Converence Reimbursement Mileage Reimbursement Parking Web Office Supplies Office Supplies Conference Reimbursement Skate Items for Resale Monthly Telephone Envelopes Funeral Flower Arrangement Annual Safety Training Repair Motorcycle Uniform Monthly Wireless Computers for Squads Monthly Service Charge Adopted by the City Council this 21 st Day of October, 2008 TOTAL Page 3 92.00 500.27 28.06 287.48 270.00 424.50 53.24 590.38 700.00 867.50 114.20 227.06 470.04 2,836.70 630.19 221.78 2,668.74 167.24 84.50 221.78 109.98 1,250.00 1,031.48 46.29 258.08 210.93 715.13 244.95 53.14 6,875.00 598.59 53.98 43.66 15,526.56 30,504.35 664,046.66 MEMORANDUM To: Mayor and City Council <)/>6 From: Shawn Sanders, Public Works Director Date: October 17, 2008 Subject: Resolution Allowing the Accumulation and Use Of Storm Water Credits In Member Communities with the Middle St. Croix Watershed Management Organization. DISCUSSION During the past year, City staff initiated discussion with the Middle St. Croix Watershed Management Organization (MSCWMO) regarding the allowing of storm water credits for construction projects in the City. This was initiated because of last year's street reconstruction on Eagle Ridge Trail where a number of rain gardens and infiltration basins were constructed that exceeded their MSCWMO volume control requirements. Staff felt that because of this excess and since future street projects may not be conducive for rain gardens because of space constraints, site conditions etc. there should be some way of using these excess amounts for future use. The MSCWMO considered this request, and has since prepared a resolution that would amend their Management Plan. RECOMMENDATION Since this could potentially benefit the City on future construction projects staff recommends that Council should approve the attached Resolution Allowing the Accumulation and Use of Storm Water Credits in Member Communities. ACTION REQUIRED If Council agrees with the recommendation they should pass Resolution No. _ Resolution Allowing The Accumulation And Use Of Storm Water Credits In Member Communities. MIDDLE ST. CROIX WATERSHED MANAGEMENT ORGANIZATION RESOLUTION ALLOWING THE ACCUMULATION AND USE OF STORMWATER CREDITS IN MEMBER COMMUNITIES , " WHEREAS Section 5.1.4 of the Middle St. Croix Watershed Management Plan states that runoff must be managed through on-site infiltration; and WHEREAS member communities have stated that on-site infiltration is not always feasible due to site limitations; WHEREAS to assist member communities in implementing the Policies and Performance Standards of this Watershed Management Organization; WHEREAS the Board proposed the following addition to the Watershed Management Plan as a minor amendment on August 14th, 2008: When specific site conditions make the installation of infiltration features unfeasible, stormwater management requirements set forth by the MSCWMO may be met using accumulated stormwater credits. Criteria for an unfeasible site will be any project site where infiltration BMPs cannot be built due to the presence of: D Low soil permeability D Bedrock within three feet of the bottom of the infiltration feature DWells D Utility locations D Karst areas D Contaminated soils D The high potential for groundwater contamination due to infiltration D The cost to build the infiltration feature exceeds the cap set annually by the MSCWMO board D Other hardships determined by the MSCWMO board Applicants may accumulate storm water credits through the creation of excess infiltration area on project sites where favorable conditions exist and space allows - for their own future use. The amount of excess infiltration area built will be calculated one year after the features area constructed. Once official measurements of excess infiltration have been documented, the applicant may use the accumulated storm water credits at a ratio of 1 : 1. The MSCWMO will document the accumulation and use of stormwater credits. Projects requiring the use of storm water credits must obtain these credits from a site nearest to the project location using the following sequencing: D Within the same drainage area D Within the same sub-watershed D Within the same city or township Stormwater credits may only be used on sites where infiltration BMPs are not feasible (see criteria above), regardless of the amount of credits an applicant holds. A maintenance agreement must be submitted when implementing the stormwater credit policy that ensures the existing stormwater feature will be maintained and continue to function properly. ." THEREFORE BE IT RESOLVED that the above resolution was passed and adopted by the City of Stillwater on , 2008. AYES: NOES: SIGNED: WITNESSED: (Title and Date) (Title and Date) · lwater AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street October 21, 2008 '"I 'II,"'LACE Of MI..EIOTA REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM .. >(.c.....>>i.' The Open Forum is a portion of the Council meeting to add~~ss Council9n~~bjects~hich are a part of the meeting agenda. The Council may take action or reply at~~~time of the st~~~ryient or.ryiay give direction to staff regarding investigation of the concerns expressed. Out ofr:!~pect for othersdn attenc:l~nce. please limit your comments to 5 minutes or less. . ~. . APPROVAL OF MINUTES - Possible approval of the October 14,2008 regular an STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. 5. CitY.i::ngineerfPY\lD City At*orney . 7. Finance Director 8. City Administrator CONSENT AGENDA (Roll Call) 1. Resolution 2008-135, directip9payment of bills 2. Resolution 2008-136, aPRr~~~1 of maint~nance ag.r~ement with Loffler for firewall 3. Resolution 2008-137, appro~~I'Rf maint . .nce agr ent for ESRI ArcView Software 4. Resolution 2008-138,.~pprovaE~f ent withSaf sure Consultants, Inc. 5. Resolution 2008.-~~94ap~roval of lic Works G~Ia security monitoring agreement 6. Possible approv~Fto purchase tr~sh ....... downt~\W,(n trash cans 7. Resolution 20QP-140, a resolion am Re~plution No. 2002-157 ' H'} UNFINISHED BUSINES.S 1. Possible considel"~~i()n of assessm . .'. or 321 W Myrtle, 316 4th Street N, and condominiums on 4th and Oak Streets (fl'om.10/7/08 meeting) 2. Cas'ttJO. 08-39. P()ss'i~l~.tirst readiflg of an ordinance for a for a Zoning Text Amendment to Section 31-20~iSUbd. 6(a)(1) of tt1e~9I'1ingCode to allow a Special Use Permit or a Conditional Use Permit to have a longer valiqity period than two years for phased projects and any variances related thereto and review otproposed9~velopment agreement language. (from 10/7/08 meeting) (1st reading - Roll Call) 3. _Possible~econd readir'l~ofOrdinance 1000, an ordinance amending the Stillwater City Code, Chapter 31, entitled~oning Ordinance by adding "amusement & recreational establishments" in the BP-C, Business Pal'~-Commercial Zoning District as a specially permitted use (2nd reading - Roll Call) PUBLIC HEARINGS ~Gut of respect for others in attendance. please limit your comments to 10 minutes or less. 1. This is the date and time to consider an ordinance amending the Charter of the City of Stillwater as it relates to Councilmembers serving on the Charter Commission. Notice was published in the Stillwater Gazette on October 9,2008. (1st reading - Roll Call) NEW BUSINESS 1. Discussion on Server Room 2. Possible approval of contract for Owner's Representative for Parking Ramp Construction (Resolution - Roll Call) 3. Request to reduce annual fee for parking spaces - Keith Becklin PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to b~r<:>~tt~~iP~.~he CitY~9dncil and) tie enacted by one motion. There will be no separate discussigpon theseit'ryi.~~nlessi~ Council Member or citizen so requests, in which event, the items will be rem()v~d from the conseJ:"ltagenda and considered separately. 2 t CIT COUNCIL MEETING October 7, 2008 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward STAFF REPORTS Fire Chief Glaser reminded the Council it was Fire Prevention Week, the week of Oct. 5- 11. He stated the Fire Department would be doing a number of fire prevention activities throughout the week, with the annual open house on Saturday, Oct. 11. Mayor Harycki stated he had received verbal indication there will be an opening on the Water Board and asked City Clerk Ward to prepare to publish an advertisement for that opening. Community Development Director Turnblad noted that several Council meetings ago, there was a question about what the Comprehensive Plan would include regarding the issues of economic development and alternative energy sources. He stated there is an entire chapter in the Comprehensive Plan directed to economic development. Regarding alternative energy sources and by state law, the City must include information regarding solar panel protection and that requirement is met in the Plan, but there is nothing in the plan regarding wind turbines; he noted that currently wind turbines would likely not be allowed due to the 35' height limit in the existing ordinances. Mayor Harycki suggested perhaps devoting an entire chapter in the Plan to energy and energy use within the City. Mr. Turnblad said perhaps the Plan could include a general policy statement regarding energy use in the City. Public Works Director Sanders provided an update on the new river crossing, saying staff had met with representatives from MnDOl. A consultant has been selected for the preliminary bridge design and right-of-way acquisition has begun. He also said the '\ City Council Meeting October 7, 2008 Sierra Club lawsuit is still in the court system but is not stopping MnDOT's work on the project. He stated MnDOT has indicated that bridge construc~ion will begin no later than 2013. On a question by Mayor Harycki, Mr. Sanders stated as part of the mitigation plan, $7 million has been set aside for upgrades for the conversion of the historic lift bridge to a pedestrian bridge after the completion of the new river crossing. Mr. Sanders told the Council there has been no change in the status of the levee project. He said the Corps is estimating the cost at $10.2 million, with a 75-25 percent cost split. He said staff and Corps representatives have been working on cost sharing for the City's portion of the project. Mayor Harycki questioned the cost estimate. City Administrator Hansen said City staff has raised some questions about certain costs, but said it will take additional meetings with the Corps to resolve those issues. Mr. Hansen also stated it is very difficult to arrange meetings with the Corps. Mr. Sanders stated postcards had been sent to some residents in the Liberty development regarding the installation of "no outlet signs,"and that the response was favorable in favor of the signage, so those signs will be installed in the very near future. Regarding a previous question regarding power conduit in the median of the Manning Avenue project, Mr. Sanders stated the design review committee left that decision up to the City, and at the City's cost. Mr. Sanders told the Council that the City's long-time representative on the Middle St. Croix Water Management Organization, Ron Nelson, has indicated he is no longer interested in serving on that body. Councilmember Milbrandt suggested that the opening should be filled by an elected official as the Organization is getting to have more influence on the City's budget; he suggested waiting to name Mr. Nelson's replacement until after the upcoming election. City Administrator Hansen explained the owner's representative process for the parking ramp project and stated he would be letting the Council know as soon as possible which company is being recommend to serve in that capacity. He said it is expected the project will be bid in October. The meeting was recessed at 4:47 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Ma.yor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Fire Chief Glaser Page 2 of 13 f. City Council Meeting October 7; 2008 Finance Director Harrison Police Chief Gannaway Public Works Director Sanders Assistant Engineer Kraftson City Clerk Ward PLEDGE OF ALLEGIANCE Fire Department personnel led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Gag, seconded by Councilmember Polehna, moved approval of the minutes of the September 16, 2008, regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Fire Prevention Week Mayor Harycki read a proclamation designating the week of October 5-11,2008, as Fire Prevention Week in the City of Stillwater. Fire Chief Glaser urged members of the community to observe Fire Prevention Week year-around. He thanked the members of the Fire Department for their efforts to protect the citizens of Stillwater, and he encouraged the community to attend the Open House on October 11. Proclamation: National Business Women's Week Mayor Harycki read a proclamation designating the week of Oct. 19-25, 2008, as National Business Women's Week in the City of Stillwater. OPEN FORUM Kate Christopher, DFL-endorsed candidate for Minnesota House in District 52B, introduced herself to the Council and community. Greg Renstrom, owner of properties at 1620 and 1622 Linson Circle, spoke of issues he had with the City. Mayor Harycki noted there is an order directing that all communications regarding these issues go through the City Attorney. He stated that he had not received information from the attorney or the City regarding his questions. City Attorney Magnuson stated that he had sent Mr. Renstrom information but that he would resend the information again. CONSENT AGENDA Resolution 2008-126, directing payment of bills Page 3 of 13 " City Council Meeting October 7, 2008 Resolution 2008-127, appointment of additional Election Judges for 2008 General Election Possible approval for irrigation system for Public Works Ball field Resolution 2008-128, approving St. Croix Valley Recreation Center rates Resolution 2008-129, approving storm water drainage easement (Johnson Kellogg Properties, UFE) Resolution 2008-130, resolution adopting assessment for special service charges Possible approval of utility bill adjustments Motion by Councilmember Milbrandt, seconded by Councilmember Gag to approve the Consent Agenda. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and'Mayor Harycki Nays: None PUBLIC HEARINGS 2008 Street Improvement Proiect Assistant Engineer Kraftson reviewed the 2008 street improvement project, cost saving measures, project costs, and the proposed assessments, which are the same as the preliminary assessments. He noted that two letters had been received and were included in the agenda packet. Mayor Harycki opened the public hearing. Mrs. Lamers, 321 W. Myrtle St. at the corner of Sixth Street, said she had been told that a portion of the property belongs to the City, but noted that she has been charged for the Sixth Street portion of the property. Her son said his mother does not believe she actually owns the property that abuts Sixth Street, the City actually owns the property between her house on Myrtle Street and Sixth Street. He said in the 1970s elm trees were removed, which the City tried to charge his mother for removing and it was determined that the trees were actually on City property. He said his mother does not believe she should be assessed at all as she has no land abutting Sixth Street. It was decided to have City Attorney Magnuson review the legal descriptions of the property further. Finance Director Harrison noted that delaying a decision on whether to include this or other properties in the final assessment role may be impacted by the Nov. 15 deadline for certifying the assessments to the County. Mary McNellis, 316 Fourth Street South, provided a written objection on behalf of herself and her husband, Stephen Gates. She reviewed the three objections included in the written letter - their property is not located on an improved street; the special assessment formula is fundamentally unfair; and inability to pay. Assistant Engineer Kraftson responded to several of the points included in Ms. McNellis' commentslletter. Page 4 of 13 "' City Council Meeting October 7, 2008 Billie Pavek, 210 Oak Street W., speaking on behalf of the condominiums, 210, 220, 230 and 240 Oak Street W., provided photos. She said the issue is that the section of the street, Oak Street between Fourth and Fifth streets, that was taken out of the project was in bad shape before but is now is in even worse shape, with huge potholes and ruts. Trucks have used this as their utility street for the project and have used the parking lot across the street for equipment storage. She also raised a safety concern in suggesting that this portion of the street should be one-way traffic. She said her primary concerns are with the condition of the portion of the street that was removed from the project and that they have been assessed at one-half of the normal assessment but have seen no improvementslbenefits from the project. Mr. Kraftson said the driveways for the condos and 316 Fourth St. S. both come out onto a portion of street that was improved. Mr. Kraftson agreed that there was some deterioration of Oak between Fourth and Fifth due to construction traffic and said the City could patch the potholes and repair the street to the condition it was prior to construction. Public Works Director Sanders said he would look into possible measures to repair the street. No other comments were received, and the hearing was closed. There was discussion of the condos and McNellis/Gates' properties. It was decided that Council should take a closer look at these properties before making a final decision on whether to include the properties in the assessment role. It was decided to remove these properties and the 321 W. Myrtle St. from the assessment role at this time. Motion by Mayor Harycki, seconded by Councilmember Polehna to adopt Resolution 2008-131, resolution adopting assessment for 2008 Street Improvement Project (Project 2008-02, L.1. 379), deleting the 321 Myrtle Street property along with the five properties on Oak Street. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Motion by Councilmember Milbrandt, seconded by Councilmember Nyberg to adopt Resolution 2008-132, resolution adopting deferred assessment for 2008 Street Improvement Project (Project 2008-02, L.I. 379). Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None 2008 Sidewalk Improvement Proiect Assistant Engineer Kraftson reviewed the 2008 sidewalks rehabilitation project, project costs, and the proposed assessments. He stated one letter was received contesting the assessment amount for the properties at 404 and 406 Hickory Street. He stated that staff investigated the issue raised in the letter and the final assessment role was corrected as a result. Page 5 of 13 " City Council Meeting October 7, 2008 Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Motion by Councilmember Polehna, seconded by Councilmember ~ag to adopt Resolution 2008-133, resolution adopting assessment for 2008 Sidewalk Rehabilitation Project (Project 2008-05, L.1. 380) Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Case No. 08-42. This is the date and time for a public hearinQ to consider a reQuest from John Funk. Grassroots District Hockev. for an amendment to the BP-C District zoning reQulations to allow recreational use located at 2510 Curve Crest Blvd in the BP-C. Business Park CommerciaL Notices were mailed to affected property owners and published in the Stillwater Gazette on September 26. 2008 Community Development Director Turnblad reviewed the public meeting schedule for the Lakeview Hospital project, noting that this hearing deals only with the proposed text amendment, not the details of the hospital's expansion plans. Mr. Turnblad reviewed the request for a zoning text amendment to allow a longer validity period for a Special Use Permit or Conditional Use Permit and any related variances for phased projects, those with master plans. He pointed out that the text amendment would apply to any special use permit that is associated with a phased master plan, but was prompted by the hospital plans. He spoke of the difficulty of balancing the concerns of neighbors abutting the hospital and desire to have as much opportunity for public input into the plans, and the hospital's need for some assurance of being able to move forward with its long-term plans for expansion to meet the community needs. Mr. Turnblad spoke of possible compromise positions - an ordinance amendment that would just give concept approval to a master plan, which would let the hospital know that the community is interested in keeping the hospital as a community asset and provide some confidence in investing in the first steps in the long-range plan; or extending the validity period for the special use permit for some years beyond two. On a request by Mayor Harycki, Mr. Turnblad reviewed the Planning Commission's recommendation for Option 2 as listed in the agenda packet. Councilmember Nyberg asked about the potential for other properties in the City that might be impacted by the proposed text amendment; Councilmember Milbrandt enumerated several larger parcels - Heifort and Bruggemann properties, as well as several parcels off McKusick Road toward Manning Avenue - as potential properties that might involve master plans. Mr. Turnblad pointed out that typically larger parcels are developed through the Planned Unit Development process, which has a totally different set of standards that apply -- once a developer receives preliminary plat approval, there are vested rights, as long as the developer comes back with a final plat that is consistent with the conditions of the preliminary plat. Mayor Harycki opened the public hearing. Page 6 of 13 , City Council Meeting October 7, 2008 Charles Hooley, 920 S. Greeley St., suggested there are other sites, larger sites, where the hospital could move to and still remain in the City of Stillwater. He noted he had lived in his home for 40 years, beginning when Lakeview was a small hospital and Churchill and Greeley streets carried little traffic. He showed several aerial photos depicting the changes that have occurred over time. He spoke of the current traffic levels on Churchill and Greeley streets, noting there are no way the roads can be expanded. He suggested the proposed 226,400 square foot expansion, rather than occurring on the hospital's current 10.5 acre site, ought to take place on 20-50-acre site. He spoke of safety concerns due to the hospital's location adjacent to Washington Square Park and Lily Lake facilities. He also spoke of the impact on residential property values if the proposed expansion proceeds. Mr. Hooley asked that the Council require an environmental impact study to provide solid information for its decision, and asked that the Council table any action until such a study has been completed. He also provided a petition of signatures requesting the environmental impact study. Karen Hulstrand, 1204 Everett St. S., spoke to the process and special use permit proposal before the Council. She said even though the neighborhood "lost" in the hospital's parking lot expansion, there was benefit to the process due to neighbors being able to talk with the hospital and get improvements such as added landscaping and revisions to exit plans. She thought there was a lot of benefit in having a process . where the hospital was required to meet with neighbors, and having some "teeth" in the process of requiring neighborhood input. She said she felt it was important to have the time limit of two years to see what phase 1 looks like and provide neighbors input in looking at phase 2. She encouraged the Council not to approve the long-term special use permit and enable the neighbors to have some say in what goes on. Jeff Robertson, CEO of Lakeview Health, representing Lakeview Hospital, 927 Churchill, asked that the City Council look favorably on the proposed amendment. He said the amendment provides the hospital with some flexibility in long-term planning. He stated that this is not multiple projects; it is one project that will take five or more years to complete for Phases 1 and 2 which would be very specific plans that will have the opportunity for public hearings, neighborhood and City Council input, and hopefully receive final approval. He said the hospital is not asking for conceptual approval of plans that the neighborhood will not have involvement or participation in. He said conceptual approval only for phase 1 would put the hospital in the position of building a basement not knowing it would get approval to build the structure itself and would make it difficult to plan not knowing there is a commitment the hospital could move forward with the second step. He said the proposed amendment also benefits both neighbors and the City in that the hospital would present a comprehensive master plan for the site that encompasses four phases; the first two phases are very .specific but will take longer than two years to complete. He said very specific plans will be presented for the first two phases. He said Lakeview wants to make a long-term commitment to the community; the hospital is asking the City to acknowledge its commitment to that growth as well. He said the only way to achieve that is for the City to recognize that these plans are not piecemeal, not two-years at a time, but may take 5-7 years to complete. Page 7 of 13 J, t City Council Meeting October 7, 2008 Mayor Harycki asked Mr. Robertson if the Planning Commission's recommendation, Option 2 as listed in the staff report, would be acceptable to the hospital. Mr. Turnblad explained Option 2 - conceptual approval for phased/master plans, with each phase to require a public hearing. Mr. Robertson noted that, as proposed in Option 2, concept approval does not give any guarantee that plans presented two years or five years from now will be approved by the City Council, and said that would not be acceptable to the hospital. Councilmember Gag asked Mr. Robertson how many projects had been denied in his workings with the City; Mr. Robertson responded that none had been denied. Mr. Robertson pointed out that previous projects have been specific projects, while this project is not a one-time project that can be completed in a two-year timeframe; approving only phase 1 does not help the hospital in regards to the total project. Mayor Harycki asked if the hospital would be willing to combine Phases 1 and 2 and allow public comment on those two as a whole; Mr. Robertson responded in the affirmative. Councilmember Nyberg asked if the hospital would be alright at that point if it wasn't assured of approval of Phases 3 and 4; Mr. Robertson responded that Phases 3 and 4 are conceptual plans only at this time and conceptual approval is all that is being sought from the City, with the understanding that those plans would require final approval and public hearings should those plans ultimately be developed. Councilmember Nyberg asked if it would be possible to go through the process for Phases 1 and 2 and if approved, issue a permit for 10 years on that specific project; City Attorney Magnuson pointed out that Option 1, listed in the staff report, allows the Council to adjust the length of the permit to any lesser or greater term. There was considerable discussion regarding Option 1 as well as the proposed timeline for approvals and public hearings. Mr. Robertson said the hospital would not be averse to a condition that the hospital has ongoing discussions with the neighborhood throughout the timeframe of the Phases 1 and 2 projects; what the hospital wants to be assured of is that the project can't be arbitrarily rejected because of a different City Council. Councilmember Milbrandt spoke of the fundamental change in the public hearing process in Option 1; Councilmember Gag agreed that plans always improve in going through the public hearing process. Councilmember Nyberg said that process will still be followed in the approvals for Phases 1 and 2, with the Council to set a timeline for completion, and if that timeline is not met, plans will have to come back to the City. Councilmember Milbrandt pointed out Option 1 would not provide for neighborhood input after the completion of Phase 1, input regarding the impact of the most recent addition on the neighborhood and ways to possibly improve Phase 2's impact on the area. Mr. Robertson addressed the proposed timeline for Phases 1 and 2, and noted that Phases 1 and 2 involve just one building. Nancy Hooley, 920 S. Greeley, spoke of the existing traffic conditions and said tripling the size of the hospital would triple the traffic in addition to the growth in traffic that will accompany the normal growth of the City. She expressed concern about the safety of children. She stated she thought it was too large a hospital to put on such a small piece of property. Mary Soderholm, 1128 S. Everett St., asked who would monitor the process if the Council approves a long-range project going out 5 or 7 years and the hospital would not Page 8 of 13 City Council Meeting October 7, 2008 have to come back to the neighborhood. She noted that healthcare changes very quickly and 8 or 10 years out there could be a lot of changes that wouldn't have to come back to the neighborhood. ' Jim Baldrica, 1127 S. Everett St., said with all the changes that can happen, it wouldn't be right to never get another chance to have input, to break the two-year process so the hospital can have a guarantee. People in the neighborhood would like a guarantee also. Art Palmer, 12427 Dellwood Road, spoke of the economic times and suggested that the eastern portion of the Millbrook development be considered as a location for the hospital. He also suggested a public-private partnership in relocating the hospital to a site that would provide a lake view. No other comments were received, and the hearing was closed. Councilmember Polehna asked why the hospital doesn't utilize the property it owns near the Stillwater Medical Group Clinic on Curve Crest/Benson Boulevard, rather than trying to pigeon-hole everything on the existing small site. Mr. Robertson responded that it would be almost economic disaster for the hospital to move from its current site, and he noted that even if the hospital were to move, it would still need the proposed text amendment because it would need more than two years to build a new hospital. There was discussion of the Planned Unit Development process and Option 2. City Attorney Magnuson suggested a development agreement in which the City would describe what is approved and is very specific in certain requirements such as periodic review of traffic patterns, etc.; the owner then would be guaranteed that it could build a second story on a foundation. Councjlmember Gag wondered whether a development agreement specific to the hospital project would negate the need to change the existing ordinances. City Attorney Magnuson noted that the ordinance(s) would still need to be changed due to the language which states a permit is void if the work is not completed in 24 months; there needs to be some flexibility to allow for an agreement that would provide a longer timeframe. There was a discussion of what is entailed in vested rights. City Attorney Magnuson provided suggested language: a longer time may be specified as a condition of project approval when required to implement a staging plan that is approved by the City and guided by a development agreement. Mr. Magnuson said that general language would ena~le the City to reach a development agreement that would fit each instance (other development projects). City Attorney Magnuson read the proposed language for Option 1: A longer time may be specified as a condition of project approval when required to implement a staging plan that is approved by the City and guided by a development agreement. Councilmember Milbrandt moved for the first reading of that language. Councilmember Nyberg seconded the motion. Mr. Magnuson suggested a sample development agreement could be provided for the second reading so the Council would have an idea of what sort of elements the Council would like included in terms of protecting the neighborhood and the hospital. Councilmember Gag suggested waiting one more meeting before Page 9 of 13 City Council Meeting October 7 J 2008 having the first reading so the sample development agreement is available as suggested by Mr. Magnuson. Councilmember Nyberg withdrew his second, and Councilmember Milbrandt withdrew the motion. Case No. 08-39.This is the date and time for a public hearino to consider a request from the City of Stillwater for a Zonino Text Amendment to Section 31-204. Subd. 6(a)(1) of the Zonino Code to allow a Special Use Permit or a Conditional Use Permit to have a lonoer validity period than two years for phased proiects and any variances related thereto. Notice was published in the Stillwater Gazette on September 26. 2008. Community Development Director Turnblad stated there is a proposal to open a hockey training facility in the former St. Croix Bike and Skate store. The property is zoned BP- C, and the use is not allowed in that zoning district; in all the other commercial districts, however, it would be a permitted use, Mr. Turnblad noted. The request is a zoning text amendment that would allow the use in this commercial district by special use permit. He said both the Planning Commission and staff recommend approval of the requested amendment. Mayor Harycki opened the public hearing. John Funk, 223 S. Main St., expressed his enthusiasm for opening the training facility and thanked the Council and staff for their cooperation. Mr. Funk also stated he had a letter from the neighboring business owner regarding noise abatement; he submitted the letter for the record. No other comments were received, and the hearing was closed. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the first reading of an ordinance amending the Stillwater City Code, Chapter 31, entitled Zoning Ordinance by adding "amusement & recreational establishments" in the BP-C, Business Park- Commercial Zoning District as a specially permitted use Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None UNFINISHED BUSINESS Possible approval of second readino of Ordinance 998. an ordinance amendino the Stillwater City Code. Chapter 31. Entitled Zonino Ordinance by addino "Senior Care Livino Facility" in the Shore Land Manaoement Overlay District as a Specially Permitted Use" Community Development Director Turnblad noted the first reading of the ordinance was approved with direction from the Council to tweak the language so as to make it clear the amendment relates to properties on the perimeter of the Shoreland Management Overlay District. He said the language was changed to say that property that is partially within, partially lying without is allowed to have this type of use with special use permit. Page 10 of 13 , City Council Meeting October 7, 2008 Motion by Council member Polehna, seconded by Councilmember Gag to adopt Ordinance 998, an ordinance amending the Stillwater City Code, Chapter 31, Entitled Zoning Ordinance by adding "Senior Care Living Facility" in the Shore Land Management Overlay District as a Specially Permitted Use". Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None NEW BUSINESS Possible authorization to hire Bonestroo to complete a Restricted Waters OischarQe Assessment (part of the MS4 storm water permit) Assistant Engineer Kraftson stated this assessment is a requirement for the City's first MS4 Permit due to the fact that the City discharges directly to the St. Croix River, a restricted waterway. The requirement was inadvertently overlooked, and the MPCA has granted the City a six-month extension to complete the assessment. He stated that Bonestroo has done a number of these assessments for other communities. He said Bonestroo submitted two proposals, $13,100 to do the work independently or $11,100 with the assistance of City staff; Mr. Kraftson said the staff's recommendation is to go with the $11,100 proposal, with funding to come from the Storm Water Utility budget. Motion by Councilmember Polehna, seconded by Councilmember Nyberg to adopt Resolution 2008-134, resolution to enter an agreement with Bonestroo, Inc. to prepare a Restricted Waters Discharge Assessment. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Possible approval of settlement aQreement with Miller Dunwiddie Architecture. Inc. City Administrator Hansen reviewed the proposed settlement with Miller Dunwiddie which would conclude a three-year long dispute stemming from the library project. Mr. Hansen said it is felt the proposal is a just settlement, one that is in the City's favor, and approval is recommended. City Administrator Hansen noted there is language that would allow the City to pursue future claims should some future problem(s) develop. Council member Milbrandt suggested that the library staff and the Library Board be asked to decline to provide any references to potential customers of the architectural firm in question; Mr. Hansen said that could be done. Councilmember Nyberg, seconded by Councilmember Milbrandt to adopt Resolution 2008- 135, approval of settlement agreement with Miller Dunwiddie Architecture, Inc., FIKlA Miller Dunwiddie Associate, Inc. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Page 11 of 13 . , , City Council Meeting October 7, 2008 COUNCIL REQUEST ITEMS Mayor Harycki noted that some parking spaces will be lost during construction of the parking ramp and asked staff to look at making some accommodations for free parking for residents and businesses in the publiclpay lots during the construction period and possibly permanently during the week. He suggested looking at the possibility of a resident parking pass during weekdays to encourage residents to come downtown and frequent local businesses. Mr. Turnblad said staff has been working on an interim parking plan with the Parking Commission that could be finalized by the end of October. Mr. Turnblad said he had been talking with businesses in the construction area, as well as representatives of Rivertown Commons in making plans for the construction period. Mr. Turnblad said he would take the Mayor's suggestion about the weekday parking passes for residents to the Parking Commission. ADJOURNMENT Councilmember Nyberg, seconded by Councilmember Polehna, moved to adjourn at 10:05 p.m. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2008-126, directing payment of bills Resolution 2008-127, appointment of additional Election Judges for 2008 General Election Resolution 2008-128, approving St. Croix Valley Recreation. Center rates Resolution 2008-129, approving storm water drainage easement (Johnson Kellogg Properties, UFE) Resolution 2008-130, resolution adopting assessment for special service charges Resolution 2008-131, resolution adopting assessment for 2008 Street Improvement Project (Project 2008-02, L.1. 379) Resolution 2008-132, resolution adopting deferred assessment for 2008 Street Improvement Project (Project 2008-02, L.1. 379). Resolution 2008-133, resolution adopting assessment for 2008 Sidewalk Rehabilitation Project (Project 2008-05, L.1. 380) Resolution 2008-134, resolution to enter an agreement with Bonestroo, Inc. to prepare a Restricted Waters Discharge Assessment Resolution 2008-135, approval of settlement agreement with Miller Dunwiddie Architecture, Inc., F/KfA Miller Dunwiddie Associate, Inc. Page 12 of 13 j City Council Meeting October 7, 2008 Ordinance 998, an ordinance amending the Stillwater City Code, Chapter 31, Entitled Zoning Ordinance by adding "Senior Care Living Facility" in the Shore Land Management Overlay District as a Specially Permitted Use" Page 13 of 13 LIST OF BILLS EXHIBIT II A" TO RESOLUTION #2008-135 Able Hose & Rubber Inc. Ace Hardware Amdahl Locksmith, Inc. Chris Aspen Mills AT&T Ballis Tom Becker Arena Products Best Western Americanna Inn Big Ink Inc. Bonestroo Braun Intertec Corporation BullEx Digital Safety C & T Hockey Inc. Carquest Auto Parts CDW Government, Inc. Chaves Nick Cities Digital Solutions Clark Luann Coca-Cola Bottling Company Cub Foods Curb Masters, Inc. Dakota Supply Group Denny Hecker Auto Connection Digital Combustion, Inc. Fleishhaker Dave Frank Madden & Associates GCR Minneapolis Truck Tire Ctr Gopher State One Call, Inc. Harrison Sharon Holman Rose M. J.H. Larson Electric Jefferson Fire & Safety, Inc. Johnson Controls Kath Companies KRIS Engineering Krongard Leslie L.T.G.Power Lake Country Door, LLC Luoma Kathleen MIA Associates, Inc. Magnuson Law Firm David Magnuson dba Maximum Solutions, Inc. Menards Meridian Medical Technologies Miller Excavating, Inc. MN Dept of Natural Resources M N Office Of Nardini Fire Equipment General Supplies Key Caddy Fix locks in Training Room and Fire Depa Uniforms Monthly Telephone Reimburse for Supplies for Fire Open Hou Tempered Glass North Rink Housing for Conference Certified Transmission 2008 Comp Plan Professional Services I.T.S. Xtreme Trainers Package Blank Green Non-marking Pucks Wheel Bearing General Supplies Reimburse for Mileage Records Retention Clearning Services Concession Beverage Concession Food 2008 Sidewalk Rehab Application 1 Lamp/Ballast Repairs to 6107 Upgrade software Reimburse for Mileage to Conference Professional Services Equipment Repair Supplies Billable Tickets Reimburse for Mileage Ink Cartridge Cable Ties Bunker Gear Repairs to Thermostat Oil Snow Plow Blades Start Up Compressor Lily Lake General Supplies Repair duplex high cycle springs on gara Refund Learn To Skate Janitorial Supplies Prosecution Annual Service Agreement Tools Contractor Edging/Manure Fork Nerve agent 2008 Street Improvement Application 3 Permit Fees Wide Area Network Useage September Fire Extinguisher Maintenance 49.65 96.44 435.00 99.90 163.61 367.06 496.64 156.68 186.38 15,233.30 1,508.00 10,260.65 1,810.00 23.67 1,014.79 100.62 5,941.64 190.00 1,706.30 290.28 29,357.34 561.13 971.77 284.14 100.62 3,363.54 68.32 371.20 16.38 547.03 9.95 6,667.98 206.25 4,050.20 5,912.51 240.00 20.88 1,363.69 65.00 123.73 9,473.33 759.75 438.97 1,159.20 379,253.00 150.00 65.00 140.25 NEXTEL Communications Office Depot Office Max OnSite Sanitation Onvoy Paul Chris Pioneer Rim and Wheel Co. Plant Health Associates PROBUILD Professional Wireless Communications Quill Corporation R & R Specialties, Inc. REACH Sports Marketing Group, Inc. RiverTown Newspaper Group Rotary Club of Stillwater Simplex Grinnell LP Spectrum Industries, Inc. Sprint PCS St. Croix Boat & Packet Co. St. Joseph Equipment Stripe A Lot Doug McLean dba Sun Newspapers SW IWC Service Cooperatives T.A. Schifsky & Sons, Inc. Toll Gas & Welding Supply Verizon Wireless Veterans Memorial Washington Conservation Distr Washington County Transportation Waste Management - Blaine Watson Company, Inc. The Yocum Oil Company Zoller Rob Ace Hardware Baker & Taylor, Inc. BWI Book Wholesalers Ersland , William William Ersland dba Gaylord Bros., Inc. Mid-America Business Systems Minitex MN Historical Society National Geographic Society Office Max Recorded Books, LLC RiverTown Newspaper Group Scholastic Library Publishing Star Tribune, Inc. Superior Products Trinity Lutheran Church Cell Phone Self Ink Scannedrn Stamp Office Supplies Portable Restrooms for Fall Art Fair Monthly Telephone Reimburse for Work Boots Tires Professional Services through 09/30 Voting Signs Guardian Monthly Svc, Cell Antenna, Beac Office Supplies Net/Back Pad/Bottom Pad/Net Protector LCD EOC Publications Membership Dues 3rd & 4th Quarter Labor Media Director Podium Monthly Telephone September Management Fees Equipment Repair Supplies Restriping of City Hall Parking Lot Demolition -Case # DEM/08-28 Retiree Health Insurance Asphalt Medium Acetylene Cell Phone Maintenance Agreementq 3rd Quarter Annual Shared Water Billing Traffic Services Garbage Waivers Concession Food Fuel Reimburse for Supplies Janitorial Supplies Library Materials Children's Books Cleaning Services Processing Supplies Maintenance Contract Processing Supplies Microfilm Book Supplies Film Subscription Want Ad Children's Books Subscription Equipment Refund Over Payment 669.58 120.02 318.57 524.37 529.11 75.00 72.71 1,598.00 106.27 212.89 65.23 1,757.25 2,100.00 133.00 365.00 586.04 2,159.25 102.14 33,913.83 106.02 250.00 206.96 40,056.00 1,051.87 26.91 938.73 4,347.00 1,249.00 1,206.74 61.92 220.52 5,823.74 11.72 504.24 2,503.58 11.18 113.68 124.90 745.00 2,686.00 32.50 15.90 18.99 372.00 20.85 144.30 223.08 55.52 45.00 586,837.16 Viking Auto Sprinkler Co. Washington County Historical Society Washington County Library Inspection Books July Library Materials Reimbursement Total 615.00 92.00 500.27 8,823.99 595,661.15 STAFF REQUEST ITEM I Department: MIS I Date: 10/17/08 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval of maintenance agreement for Firewall. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost is $2893.80. Money has been allocated in 2008 operating funds. ADDITIONAL INFORMATION ATTACHED Yes _X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 10/17/08 LOFFLER Contact: Jeff Gullickson Email: jgullickson@loffler.com 1101 East 78th Street * Bloomington, MN 55420 Phone: 952-925-6800 * Fax: 952-925-6801 QUOTE Date 10/10/08 Quole # CAGEQ3407 Bill To: City of Stillwater Rose Holman Hall N 4th Street Stillwater, MN 55082 Ship To: City ofStiUwater Rose Holman Phone: 651-430-8804 Fax: 651-430-8809 Phone: 651-430-8804 Fax: 651-430-8809 Terms R~p P.O. Number Ship Via Net 10 days CQlinE ~ Ln # I~ Q~ I_[;)escri~ti(:)n SONICWALL DYNAMIC SUPPORT 8X5 FOR PRO 4100 (1 YEAR) I~ Unit Price I_ $865.00 EExt. Price 1 $865.00 2 SONICWALL GAV ANTI-SPYWARE AND IPS FOR PRO 4100 1YR $1,865.00 $1,865.00 Total Investment Sales Tax Shipping Total $2.,730.00 $163.80 $0.00 $2,893.80 PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOR ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTIAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, DAMAGES RELATED TO THIS AGREEEMENT. MINIMUM 15% RESTOCKING FEE WITH ORIGINAL PACKAGING. Page 1 STAFF REQUEST ITEM I Department: MIS I Date: 10/17/08 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval of maintenance agreement for ArcView Software. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost is $2310.00. Money has been allocated in 2008 operating funds. ADDITIONAL INFORMATION ATTACHED Yes_X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman ~ 380 New York Street ~ REDLANDS, CA 92373 Phone: 888-377-45754971 Fax #: 909-793-4801 Quotation )ate: 10/02/2008 Quotation Number: 25335155 :;ITY OF STILLWATER VIIS DEPT 216 N 4TH ST STILLWATER MN 55082 ~ttn: ROSE HOLMAN Send Purchase Orders To: ESRI, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Sara Hughes Please include the following remittance address on your Purchase Order: ESRllnc. File #54630 Los Angeles, CA 90074-4630 :ustomer Number: 211031 =or questions regarding this document, please contact Customer Service at 888.377-4575. tern Qty Material# Unit Price Extended Price 10 1 87194 ArcView Concurrent Use Primary Maintenance Start Date: 01/10/2009 End Date: 01/09/2010 700.00 700.00 1010 3 87195 ArcView Concurrent Use Secondary Maintenance Start Date: 01/10/2009 End Date: 01/09/2010 500.00 1,500.00 Subtotal Estimated Taxes Total 2,200.00 110.70 $ 2,310.70 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Sara Hughes Ext: 4971 [CSBATCHDOM] To expedite your order, please reference your customer number and this quotation number on your purchase order. I Quotation Page 2 Quotation Number: 25335155 Unit Price Extended Price 3Y SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO ~OT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS 3EEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. ro expedite your order, either attach a copy of this quotation to your purchase order when it is remitted co ESRI, or sign below and return this quotation to indicate your acceptance. ESRI's address and fax lumber are provided on the first page of this quotation. [f you have made ANY alterations to the line items included in this quote and have chosen to sign the ruote to indicate your acceptance, you must fax ESRI the signed quote in its entirety in order for the ruote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request. [f your organization is a US Federal, state, or local government agency; an educational facility; or a :ompany that will not pay an invoice without having issued a formal purchase order, a signed quotation ~ill not be accepted unless it is accompanied by your purchase order. [f you choose to discontinue your support, you will become ineligible for support benefits and services. \11 maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate (our support coverage at a later date. 3y signing below, you are authorizing ESRI to issue a software support invoice in the amount of plus sales tax, if applicable. ?lease check one of the following: I agree to pay any applicable sales tax. I am tax exempt. Please contact me if ESRI does not have my current exempt information on file. 3ignature of Authorized Representative Date ~ame (Please Print) Title This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Sara Hughes Ext: 4971 [CSBATCHDOM] To expedite your order, please reference your customer number and this quotation number on your purchase order. CITY OF STILLWATER Consul trd nt►5, OCTOBER 2008 kij 1 The United States Department of Labor, Division of Occupational Safety and Health Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarifies written and training requirements. The required standards that apply to The City of Stillwater are listed below: A. W .A.I.R. MN Statute 182.653 "An employer covered by this section must establish a written Work-place Accident & Injury program that promotes safe & healthful working conditions". EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38 "The emergency action plan shall be in writinf? and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies ". CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600 "Procedures shall be developed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section ". HAZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206.0100 thru 5206.1200 "Evaluating the potential hazards of chemicals, and communicating info171Ultion concerning hazards and appropriate protective measures to employees may include, but is not limited to, provision for: development & maintaining a written hazard communication programfor the work-place... " RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 "Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment... . . . . . . . .. " I, I I t 2 CONFINED SPACE 29 CFR 1910.146 If the employer decides that its employees will enter permit spaces, the employer shall develop and implement a written permit space program. . . . . . . . RESPIRATORY PROTECTION 29 CFR 1910.134 Written standard operating procedures governing the selection and use of respirators shall be established. OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95 The employer shall institute a training program for all employees who are exposed to noise at or above an 8-hour time weighted average of 85 decibels, and shall ensure employee participation in such a program. BLOODBORNE PATHOGENS 29 CFR 1910.1030 Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure. POWERED INDUSTRIAL TRUCKS 29 CFR 1910.178 "Only trained and authorized operators shall be permitted to operate a powered industrial truck. Methods shall, be devised to train operators in the safe operation of Powered Industrial Trucks". GENERAL DUTY CLAUSE PL91-596 "Hazardous conditions or practices not covered in an O.S.H.A. Standard may be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of {their} employees employment and a place of employment which is free from recognized hazards that are causing or are likely to cause death or serious physical harm to {their} employees. " LOGGING OPERATIONS 1910.266 (i)(l) The employer shall provide training for each employee, including supervisors, at no cost to the employee. 3 OPERATION OF MOBILE EARTH-MOVING EQUIPMENT. Training programs shall be developed and instructed by competent individuals who have knowledge, training, experience, and the demonstrated ability to identify existing and predictable hazards related to the subject matter. EXCA V ATIONS/TRENCmNG 1926.651 (k)(l) Daily inspections of excavations, the adjacent areas, and protective systems shall be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. PERSONAL PROTECTIVE EQUIPMENT 1926.95 a) "Application. " Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact. OVERHEAD CRANES 1910.179(j)(3) Periodic inspection. Complete inspections of the crane shall be performed at intervals as generally defined in paragraph (i)(l)(ii)(b) of this section, depending upon its activity.................... . ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944 "Training required for each employee and their supervisors must address signs and symptoms of MSD 's, MSD hazards and controls used to address MSD hazards. " 1- 4 In the interest of Quality Safety Management, it is recommended that written procedures and documented employee training also be provided for the following Subparts. (Subparts represent multiple standards) 1910 Subparts Subpart D - Walking - Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platforms, Man-lifts, and Vehicle-Mounted Work Platforms Subpart G - Occupational Health and Environmental Control Subpart H - Hazardous Materials Subpart I - Personal Protective Equipment Subpart J - General Environmental Controls Subpart K - Medical and First Aid Subpart L - Fire Protection Subpart M - Compressed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage Subpart 0 - Machinery and Machine Guarding Subpart P - Hand and Portable Powered Tools and Other Hand-Held Equipment. Subpart Q - Welding, Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal Protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Signals, and Barricades Subpart H - Materials Handling, Storage, Use, and Disposal Subpart I - Tools - Hand and Power Subpart J - Welding and Cutting Subpart K - Electrical Subpart L - Scaffolds Subpart M - Fall Protection Subpart N - Cranes, Derricks, Hoists, Elevators, and Conveyors Subpart 0 - Motor Vehicles, Mechanized Equipment, and Marine Operations Subpart P - Excavations Subpart V - Power Transmission and Distribution Subpart W - Rollover Protective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances Applicable MN OSHA 5205 Rules Applicable MN OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) 5 All training on the programs written by SafeAssure Consultants, Inc. and services provided by DAMARCO Solutions, LLC, will meet or exceed State and/or Federal OSHA requirements. These programs/policies and procedures listed on the addendum do not include the cost of hardware such as labels, signs, etc. and will be the responsibility of The City of Stillwater to obtain as required to comply with OSHA standards. Our contract year will begin on the signing of this proposal/contract. Classroom training will be accomplished at a time convenient to most employees/management and so selected as to disrupt the workday as little as possible. All documents and classroom trainin2 produced by SafeAssure Consultants for The City of Stillwater are for the sole and express use by The City of Stillwater and its employees and not to be shared, copied, or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and/or additions to your program when necessary to comply with changing OSHA standards/statutes. These changes or additions, when made during a contract year, will be made at no additional cost to The City of Stillwater All written programs/services that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure Consultants, Inc. will reimburse the City of Stillwater should MNOSHA/OSHA assess a rme for a deficient or inadequate written program that was produced by SafeAssure Consultants, Inc. SafeAssure Consultants, Inc. does not take responsibility for rmancial loss due to MNOSHA/OSHA fines that are unrelated to written programs mentioned above. I- I I I I I ! I l 6 ADDENDUM SAFETY PROGRAM RECOMMENDATIONS The City of Stillwater Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) . maintain site specific program . documented training of all personnel . accident investigation . simulated OSHA inspection . safety committee advisor Employee Right to Know/Hazard Communication . maintain site specific program . documented training of all personnel (general and specific training) . various labeling requirements . assist in maintaining DAMARCO Solutions, LLC, MSDS and data base . Lock Out/Tag Out (Control of Hazardous Energy) . maintain site specific program . documented training of all personnel Emergency Action Plan . maintain site specific program . documented training of all personnel Respiratory Protection . maintain site specific program . documented training of all personnel Bloodborne Pathogens 7 · maintain site specific program · documented training of all personnel Cranes-Chains-Slings . maintain site specific program · documented training of all personnel (inspections) Hearing Conservation (Occupational Noise Exposure) · maintain site specific program · documented training of all personnel · decibel testing and documentation Personal Protective Equipment · maintain site specific program . documented training of all personnel Confined Space . maintain site specific program · documented training of all personal Trenching & Excavation (competent person training in second year) . maintain site specific program · documented training of all personnel Earth Moving Equipment/Motor Vehicles . maintain site specific program . documented training of all personnel Powered Industrial Trucks/Forklifts · maintain site specific program . documented training of all personnel . testing and licensing I I' 8 Ergonomics · maintain/write site specific program · documented training of all personnel o job hazards-recognition o control steps o reporting o management leadership requirements o employee participation requirements General Safety Requirements . maintain site specific program · documented training of all personnel Miscellaneous-Included in Contract . Limited On-Line training . Safety Committee Advisor . Employee Safety Progress Analysis . SafeAssure "Client Discount Card" from "Fastenal Stores or Catalogs" (15% off any item) . Discount on any SafeAssure Services programs (Fire Department-Quanitative Fit Testing of SCBA) . MSDS on line data base . Workplace Hazard Assessment . Training manual maintenance . Safety manual maintenance . Documented decibel testing . Documented air quality readings-(C02 testing in shops with 5 or more vehicle capacity) . Documented foot-candle readings (if needed) . OSHA recordkeeping . General Duty Clause . Assistance during an actual OSHA inspection . General safety recommendations . " ALERT" data base . Unlimited consulting services 9 In consideration of this signed monetary agreement/contract, for the period of twelve months from the signing date, SafeAssure Consultants, Inc. will act as a consultant to, and/or perform the function of "Safety Manager" for The City of Stillwater. SafeAssure Consultants, Inc. will provide unlimited consulting services, conduct classroom-training sessions ("see Tentative Training Schedule"), write and/or maintain mandatory OSHA programs and provide a MSDS management service. ANNUAL TOTAL WIm MSDS SERVICE $ 6,875.00 The City of Stillwater Date The City of Stillwater Date lo-a6 -()~ Date ts, Inc. /t?h /;;~ , Date (SEAL) This contract is for the period of twelve months, from October 2008 thru September 2009. " Safety Wise We Specialize" MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: October1~ 2008 RE: Public Works Garage Security Monitoring Agreement DISCUSSION: Attached is the security monitoring agreement for the Public Works Garage. All TEC LLC originally installed the alarm system in 2002, and the monitoring is contracted out through them. For this agreement monitoring would be performed by WH Response and amounts to a monthly charge $24.00 plus tax. This agreement would be in place for three years and extend yearly unless notified by the City. Monitoring is paid from the operational budget of the streets department. ACTION REQUIRED Staff recommends that council approve the monitoring agreement with Alltec for the Public Works Garage annual amount of $24 per month. .. CCTV' secuRITY. FIRE ALARM ACCESS CONTROL. PHONE/DATA Equipment Purchase and Monitoring Agreement 1145 Snelling Ave. N..St. Paul, MN 55108. (651) 641-0486. Fax (651) 641 503 Customer Name: c.~\\\u~~\LQ Date: Bill to: Service Address (if different): Business Phone: Alternate Phone: Password (if any): p u.. \c l: c... W " k~ <;. Date Service Started: This agreement is between YOU and All Tec LLC, for the purpose of having All Tec LLC provide detection equipment, central station monitoring and other services as specified at your premises listed above. YOU are the/purchaser. This Agreement explains your duties and responsibilities to All Tec LLC and All Tec LLC's duties and responsibilities to YOU in providing equipment, services and financing. The "X'ed" boxes apply to YOU. ~ENERAL I. YOU agree to the Agreements and Conditions printed on the FRONT and BACK of this Agreement and acknowledge that YOU have read and understand them. YOU agree that All Tec is not an insurer and that All Tec LLC's liability is specifically limited by the Agreements lI!ld Conditions. 2. This is not a binding Agreement until it has been accepted by an Authorized Representative of All Tec LLC. If it is not accepted, All Tec, LLC's only liability will be to refund any amount that YOU have paid to All Tec LLC according to this Agreement. o EQUIPMENT All Tec LLC agrees to provide and install equipment as listed on the attached proposal. o ONE YEAR WARRANTY All equipment listed in proposal covered with a one year parts and labor warranty. After the warranty period, the purchaser will be responsible for all maintenance of the security system unless a service agreement exists. ~ECURED COMMUNICATIONS ~Y es,. I choose to purchase secured communications _ No, I choose not to have secured communications ~ONITORlNG AGREEMENT I. The initial period of this agreement is three years from the date of installation andwil\ automatically extend for one year periods. In order to cancel at the end of either, you must give All Tec LLC 30 day's written notice prior to the end of that period. If you cancel before the end of the initial period, you will be responsible for the re';1(5ing amount due for the initial agreement period. 2. The monitoring payment will be a monthly fee ofS t.~. . biikd ~~in advance of the month service is started. 3. Conditiop! to be monitored include: It Intrusion 0 Low Temperature ~ire o Medical Emergency 0 Other: 4. You will be solely responsible for fines/charges imposed by any authority. You will be solely responsible for providing accurate and updated account infonnation, including, but not limited to location, addresses, directions, telephone numbers and names for a call list so that someone will always be available in the event of an alarm signal. 5. Upon All Tec LLC receiving a 30-day notice of cancellation, a representative will need to access the panel for deprogramming. The purchaser (listed on front), does hereby authorize an All Tec LLC or designated representative to enter upon the premises .ofthe purchaser to deprogram the system from the monitoring. Please Note: You will continually be charged for your monitoring fee until we are allowed access to your panel for deprogramming. If the premise is sold, YOU still remain responsible for all monitoring fees until we are able to deprogram the panel. 6. Buyer's Right to Cancel- YOU, the Buyer, may cancel this transaction at any time prior to midnight of the third business day of this transaction date. If you cancel, any payments made by you under the contract or sale, any property traded in, any instrument executed by you will be returned within 10 days following receipt by the seller of your cancellation notice, and any security interest arising out ofthe transaction will be cancelled. If you cancel, you must make available to the seller. iil substantially as good condition as when received, any goods delivered to you under this contract or sale; or you may, if you wish, comply with the written instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. Purchaser Name Purchaser Name Signature Signature .WJlRes TO TEST SYSTEM OR CANCEL ALARM CALL W-H: 1-800-858-7811 AND ~TATE ACCOUNT NUMBER ANDPASSWQRD, se SCHEDULE OF MONITORING - A ~.., , .. ~ ha.nd ""2 ~ Date . .,. , , AccOunt No, .. ...' I. 110- 'EO" 0.""'''''' ON """" ~t.~,_ New Account' 0' eOrTV"./in ~f so, from what Central Station -Y1 C"I1'VI Alarm Premises Tele. No(s). (-) <-) Communicator Tel. Line No.1 (-) Communicator Tel. Line No.2 <-J Other Schedule/Accounl No,. in Effect Remarks: z o -4 m State _ Zip_._ (-) I I I SUBSCRIBER Name/Co, Jt,Il'I~1'u1iLt. Wor~ Contact Name Add ress - o a:: ct I: 'J) 'J) W a:: :L City Tele, No, (___) Password '''I'I:I~''''''''1III=-''.'I:IIII......~....:a\~.I=-'II~::I::1:':II''..:I:I.11,,1t:'1;1.1'.._ TYPE OF PREMISES: (CHECK ALL THAT APPLY) OPRIVATE HOME OAPARTMENT/CONDO OOFFICE OSTORE OWAREHOUSE OFACTORY 0 JJ :J CC .L I: ::) 'J) :) I: CC J: Z :> JJ City Keep all account information updated by telling your Alarm Company in writing of any changes. Zip~_ ( ) Dealer No, 1~~7tf" Slate_Zip_"_ PANEL MAKE/MODEL"DMe "jl.Y' ~F COMMUNICATOR MAKE/MOD L COMMUNICATOR FORMAT ALARM CODE ZONE ALARM CODES-DEFINITIONS (Fire, Burglary, Trouble, Low Battery, Etc.) Verify Premises VorN s: o :l s: .. :i' IC III :l C. c iii' "Cl !!l. n ::r 5' IC III ::r ~ IT III IC 5' :e ::r III :l III 10' :l III C. CIl n ::r III c. c i' o .... >- .J Z :> J: 'J) J ~ Z .LI Z s: o :l a: .. 5' IC )> iii' 5' ... ::r III "Cl o III III III III III 0' :l o .... ... ::r III )> ii' 3 o o :I Do not use911 herein for any Telephone.No. i Work Mobile Pager::li (_) _((in..) '/'3- ~"'_)__ -: (-) ..kL) y>> ~ ~() a (-)--(~) (-) CD (~) (~)--(-) ! (_) (_) (_L ~. (-) (--) () ; (-) (-)-~(-) (-)-- iii (-)~-(-) (-)---(-)-- ~ (_L__(_) (_) (_L__ III (-) (~) (-) (-)-- g III <' III !2- DERNITIONlLOCA T10NlREMAAKS ~ MoJAD"l , ,.1.1-~ F .'re . ~, ... "y": II. 'f--':j r.'r e. 1"......1 ~ /=,'re. P",.,~ . . J.~ ~^__ 'D4:lO~ M""b... 1]e.v!' ,%,,,,,,,- AA,+<P"" E-"~ 'lr-:y M~.t_ l#e-I. '~ MIJ-r. /1/\JooC ,-,/fItp+-, If additional Alarm Codes exisl-list on separate sheet and attach. Audible Device YQrN LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ LJ ZONE USER SCHEDULED CODES-DEFINITIONS (Auto Test.Open/Close) ~ .J J: =c U ..I ) If addWonal Authorized Individuals 8xlst-liat on ~~Ie 8~I.and a~ch. INDIVIDUALS TO BE NOTIFIED (Verify all Tele. No's.) z i: 1. J: :) U 1. ~ Name/Agency (Ma>,dmum.SO charroters and apaces) . SCo?--I-+ ~c-l.t.<LJ N 1'C'-1!- c: \..t c.L ....c-.:> 0, Home (-) (-) (-) (-) (-) (-) YOU agree to lheAgreementa and Understandings printed on the FRONT and BACK ofthla Agreement and acknowledge that YOU have read and understand them. YOU agree th8t W-H is not an insurer and that W-H's liability is specifically limited by the Agreements and Understandings. This is not a binding Agreement until it has been accepted by W-H. If It is not accepted, W-H's only liability will be to refund or oredit any amount that Alarm Company may have paid 10 W-H according to this Agreement. , DATE' X Agreed to by Subscriber-Authorized Signalure Accepted by Alarm Company By (Signature): TITLE: TiUe Accapted by WH International Response Center By (Signature): TITLE: X Agreed 10 by Subscriber-Authorized Signature Date Service Began Date DATE: Title/Spouse Date STAFF REQUEST ITEM I Department: Parks I Date: October 16, 2008 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase trash lids for our downtown trash cans. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Quotes have been received with lowest quote from St. Croix Recreation Co Inc. Total quote $4,157.10 Using 2008 capital outlay park equipment. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: ~ ~ I Date: 0 (" h \~("' I"', '2.001 DT100 SB100 Model Description FT100 Flat -Top Lid with 8"-Diameter Opening - Inward Slope FT105 Flat -Top Lid with 8"-Diameter Opening - Outward Slope FT110 Flat -Top Lid with 14"-Diameter Opening FT115 Flat -Top Lid for 55-Gallon Receptacle AL100 Ash/Trash Lid DT100 Dome -Top Lid SB100 Flat -Top with Solid Bonnet - Inward Slope 58105 Flat -Top with Solid Bonnet - Outward Slope AB100 Flat -Top with Ashtray Bonnet - Inward Slope AB105 Flat -Top with Ashtray Bonnet - Outward Slope TB100 Flat -Top with Tray Bonnet TB100 AB100 Weight Price 8I'b. $57.00 7 lb. 57.00 8 Ib'. 57.00 12 tb. 57.00 13 Ib. 78.00 12.6b.. 61.00` 16 I. 72.00 14 Ib. 72.00 16. lb. 79.00 14 Ib. 79.00 21 I'b. 117,00 Below are lids that can be ordered for use on any 32-gallon receptacle purchased prior to 2002. FT200 Flat -Top Lid with 8"-Diameter Opening 9 Ib. $59.00 DT200 Dome -Top Lid 15 Ib. 66.00 SB200 Flat -Top with Solid Bonnet 16 Ib. 75.00 AB200 Flat -Top with Ashtray Bonnet 20 Ib. 85,00 TB200 Flat -Top with Tray Bonnet 24 Ib. 117.00 . l I Specifications can be found on pages 155-156, nr: ,. 3 }.: r"'t: d,; 11} ifrsa[ ri•"I1 Ste::-: '.i MOMS HIGi4.1¢ttr[{5 IN 5EEA.,C 7Fo 'rrMI. OCT. 10.2008 7:19AM ST CROIX RECREATION NO. 694 P.1/1 St. Croix RecreatiDn CDmpany, Inc. 225 N. Second Street e.-mail steroixjj@rncleodusa.net stillwater, MN 55082 websita www.stcrolxreC.com (651)430-1247 Fax (651)430-9231 Quote Stillwater Parks Attn: Nick Chavez Date 101912008 Contact Project Phone #I 651 2754103 Fax 851 275....112 In compliance with your request of Oct 9. 2008 for a price quotation on litter tops supplied by Wabash Valley, we submit the following: No. Item No. De8GtiDtlon Unit Price Extended 40 S8100 Flat Top W/Solid Bonnet Top - Inward Slope $ 75.00 $3.000.00 6 ABi00 Flat Top WAJshtray Bonnet Top ~ Inward Slope $ 82.00 $492.00 Surcharae Due To Increased Steel Prices $ 209.52 $209.52 Discount ($150.00) Quotation in effect until October 30, 2008 Sub Total $3.551.52 We quote F.D.B. Stillwater, MN Shipping & Handling $ 351.86 Shipment can be made in 4 weeksl Sales Tax $253.72 Terms are Net. 30 Days! Installation LL ~ J J L I Total $4,157.10 Purchase order should be made out ot 8t Croix Recreation Co. Inc. Send the order to the above address or fax, thereby authorizing shipment and acceptance of the tsnns. Please inc~ude Bill To:, Ship To:, and tax exempt # if applicable. By fl~~- John . Johnsen From; 260352-2160 To; 16512754112 Page: 1/1 V\ft.L~ . Sales Rep: Kim Brown Email: kbrown@wabashvalley.com Tel: 800-253-8619 x572 WABASH VALLEY Fax: 260-352-2160 PO Box 5, 505 E Main Str. Sliver Lake, IN 46982 PH: 260-352-2102 Toll Free: 800-253-8619 Fax: 260-352-2160 Web: wabashvalley.com Quote: STILLWATER PARKS City T State I Zip I I Phone: Fax: Contact: NICK CHAVEZ Emall : Model Qty Description Date: 1 0/1 01200S 9:4S;44 AM QUOTE Date: I 10/10/2008 Quote # I 1 01 0-KI-293 I Ship To: City I State 1 Zip I I Note: Customer responsible for off loading upon delivery ** Contact: Emall : Price Total Wgts SB 1 OON 40 Flat Top Solid Bonnet - Inward Opening $75.00 $3,000.00 640 AB 1 OON 6 Flat Too wi Ash Trav Bonnet - Inward ODenine $82.00 $492.00 96 Sub Total $3,492.00 I Total Wgt I Tax Exempt # I Terms I Steel Surcharge $279.36 736 Freight $351.86 Tax Rate:1 6.750%l Tax $278.32 Color Selections Total $4,401.54 Frame Color Plastisol Color Other Comments : Please sign and Fax back to: 260-352-2160 Shipping Lead Time: Please Print Name & Date: .... Quote valid for (30) days ** All freight costs include Drop ship only; Extra services such as home delivery, Lift gate and unloading of furniture Incur extra charges. " ."Be/ng soley a manufacturer, WVM does not sign contractor/customer purchase orders, terms or agreements - only WVM terms and conditions apply. Please visit WW'N.wabashvalley,oom or WINW.urbansoapefurniture.oom for more product information RESOLUTION NO._ A RESOLUTION AMENDING RESOLUTION NO. 2002-157 WHEREAS, Resolution No. 2002-157 was adopted on July 2, 2002 that approved a property tax abatement for the Lowell Inn (the "Company"); and WHEREAS, the abatement terms will apply through the year 2012; however, certain property covered by the Abatement Resolution are now within Tax Increment District No. 10 and, pursuant to a Development Agreement, the property will be transferred to the City for construction of a Municipal Parking Ramp; and WHEREAS, it is necessary that parcels now within the Tax Increment Financing District be deleted from the abatement process. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: The following parcels are deleted from Abatement Resolution 2002-157: 1. Parcel No. 28.030.20.42.0056; and 2. Parcel No. 28.030.20.42.0057 Enacted by the City of Stillwater this day of . 2008. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk ) ~ t. ~.. . MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson I ~ 7( Assistant City Engineer v DATE: October 15,2008 SUBJECT: 2008 Street Improvement Project Suspended Assessments Project 2008-02, L.I. 379 DISCUSSION: At the October ih Council meeting six properties were suspended from the final assessment roll pending further review. It was requested that time be allowed to make field inspections of the five properties with driveways coming out on the north side of the 4th Street and Oak Street intersection. The five properties are the Salem Church Condominiums (210, 220, 230, & 240 Oak St. W.) and the house to the north of the condominiums at 316 4th St. S. The property at 316 4th St. S. objected to the assessment because their property lacks frontage on a reconstructed street. A map of the area is attached. Minnesota Statute 429 spells out the procedure for assessing projects in the state of Minnesota. Minnesota Statute 429.051 states: "The cost of any improvement, or any part thereof, may be assessed upon property benefited by the improvement, based upon the benefits received, whether or not the property abuts on the improvement and whether or not any part of the cost of the improvement is paid from the county state-aid highway fund, the municipal state-aid street fund, or the trunk highway fund." The property at 316 4th St. S. has a driveway with access from a reconstructed street and does realize benefit from the project. A further review was also requested ofthe assessment for 321 Myrtle Street, which is located at the southeast comer of 6th Street and Myrtle Street. Emmy Lamers spoke at the Assessment Public Hearing and stated that she felt her lot should not be considered a comer lot on 6th Street because the City owns property adjacent to her lot. The enclosed map shows the property lines and topography in the area. Between Olive Street and Myrtle Street, the 6th Street right of way is generally 50 feet wide. At the south line of the Lamers property, the 6th Street right of way widens out to 80 feet wide and then narrows to 53 feet at the north line of the Lamers property. Staff maintains that the property should be considered a comer lot with a wider right of way than the rest of the block. The widened right of way at this location allows for maintenance of the retaining wall and the wooded slope on the back side of the sidewalk. ... ..... ,. It , \ When Myrtle Street was reconstructed in 1995, the front footage assessment was used for assessment calculations, as outlined in the Assessment Policy Statement (adopted May 4, 1993). According to the policy comer lots were assessed 100% of the short side of their property or 35% of the long side of their property, depending on which side fronted Myrtle Street. The Lamers were assessed for 100% of their Myrtle Street frontage since that is the shorter side of their property. If the same front footage formula were applied to the Lamers property for the 2008 Street Improvement Project, their assessment would be calculated as 35% of the long side of their property along 6th Street (171 feet) times the front footage rate of$65.68 for an assessment of $3,930.95. This amount is 10.7% higher than the comer unit assessment of $3,550.08 indicated on the final assessment roll. RECOMMENDATION: Staff recommends that Council sustain the assessments for the six properties being reviewed. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 2008-_, RESOLUTION ADOPTING ASSESSMENT FOR THE FOLLOWING PROPERTIES ON THE 2008 STREET IMPROVEMENT PROJECT (PROJECT 2008-02, L.I. 379). GEOCODE ADDRESS ASSESSMENT 2803020420009 321 MYRTLE ST W $3,550.08 2803020430034 316 4TH ST S $3,550.08 2803020430109 210 OAK ST W $1,420.03 2803020430110 220 OAK ST W $1,420.03 2803020430111 230 OAK ST W $1,420.03 2803020430112 240 OAK ST W $1,420.03 : , I .-./-:Jr. J o 15 30 60 I I. I SCALE IN FEET SKETCH OF 321 MYRTLE STREET FILE NO. 2008-02 DATE 10-14-08 " o 25 50 100 I I SCALE IN FEET -"', . L.. ~ .,--,.' ..\,,,:::..--" ''tz -S- I \ cj) I 1C--"j ~~ V~ S??- ~~ ", C) --" """ -.../ '6"" 0 '1 );.... -f\ "'-'. ~"....,., ......, \J- --..." -.'....... ()1?/.-, '\... .,..,. <" ~ '., "'" '1 -', .', )- ", \ \ -<, '<:P "... "\ ~:\ \', \, , i lwater '~ _ ---.;;:::0 , THE IIRTH'lACE IF MINNES'fA SKETCH OF 4TH STREET/ OAK STREET INTERSECTION FILE NO. 2008-02 DATE 1 0-16-08 A ,,- Diane Ward From: Sent: To: Subject: Larry Hansen Monday, October 13, 20084:01 PM Diane Ward FW: Oak Street (between 4th and 5th) Please place on the agenda early. -----Original Message----- From: Ken Harycki [mailto:Ken@customized-accounting.com] Sent: Monday, October 13, 2008 2:58 PM To: Ken Harycki Cc: Larry Hansen Subject: RE: Oak Street (between 4th and 5th) Kimberly: We will place you on the agenda. By cc to Larry Hansen our City Manager, we will try to get you on the agenda early rather than at the end under unfinished business. Ken -----Original Message----- From: Ken Harycki [mailto:kharycki@ci.stillwater.mn.us] Sent: Monday, October 13, 2008 2:58 PM To: ken@customized-accounting.com Subject: FW: Oak Street (between 4th and 5th) From: Kimberly Pavek[SMTP:KIMBERLVPAVEK@VISI.COM] Sent: Monday, October 13, 2008 2:57:16 PM To: Ken Harycki Cc: <rgag@ci.stillwater.mn.us> <anyberg@ci.stillwater.mn.us> <wmilbrandt@ci.stillwater.mn.us> Subject: Re: Oak Street (between 4th and 5th) Auto forwarded by a Rule On Mon, 13 Oct 2008 14:51:11 -0500 "Kimberly Pavek" <kimberlvpavek(o)visi. com> wrote: > > Greetings Gentlemen, > Thank you for allowing me to speak at the Oct 7th City Council meeting >last week. > To ensure the Salem Condominium Members points are clear, here is a >recap of the Oak Street West (between 4th and 5th Street) concerns we >have: > The 4 condo unit members: Gudrun Nordby / Tom Buddington / Cyndy Hagel >/ Kimberly Pavek - do not have an issue paying half of the assessed >amount for the street improvement project. In fact, I just sent my >payment in, as I know a few other condo members have/are. Though, we do 1 ~A >appreciate your willingness to postpone the official payment date to >Spring for us, we do see the value of the 4th Street and Oak Street >(between 4th and 3rd Street) street repairs. > 1. What we are concerned about is the repair of Oak Street West >(between 4th and 5th Street). The street was originally a gravel road, >and has since had an oil and rock surface coating - 2 years ago. We >understand that when the street is revisited for repairs, we will have >the other half of the assessment to pay. BUT, we want to ensure that we >are only responsible for the original second half of the assessment >(regardless of the actual cost of the street repair in the future). I >think we all recognize the street is in bad shape, and most-likely it >will be a bit more expensive to repair/replace when the time comes. > 2. The street is very narrow. Two cars can not fit side-by-side >driving down this road. We get quite a bit of traffic going both >directions throughout the year, at a good rate of speed. The issue is >the street is actually where each of our condo units main stairs exit >directly on to - we do not have a sidewalk to buffer the traffic. >The condo unit members: Gudrun Nordby / Tom Buddington / Cyndy Hagel / >Kimberly Pavek as well as Steve Gates, Mary McNellis and Richard Kilty >all agree we would like to see this section of street turn into a ONE >WAY going forwards 4th and 3rd Street. (Attached is a more extensive >write-up of the request and a map for visual aid). > The Salem Condominium members would like to address these two points >at the next City Council Meeting. > Please allow me to act as the Salem Condominium point person for any >questions you may have regarding these matters. > Best Regards, > Kimberly A. Pavek 2 ORDINANCE NO. 1000 AN ORDINANCE AMENDING THE STILLWATER CITY CODE CHAPTER 31, ENTITLED ZONING ORDINANCE BY ADDING "AMUSEMENT & RECREATIONAL ESTABLISHMENTS" IN THE BP-C, BUSINESS PARK-COMMERCIAL ZONING DISTRICT AS A SPECIALLY PERMITTED USE THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: 1. Purpose. The City of Stillwater finds that "amusement and recreational establishments" (such as armories, assembly halls, bowling alleys, dance halls, pool and billiard parlors, skating rinks and other social, sport or recreational centers) are uses that under certain circumstances fit compatibly with other allowed uses in the BP-C, Business Park-Commercial Zoning District. Consequently, such uses shall be allowed with a Special Use Permit if they meet the Special Use Permit review criteria found in City Code Chapter 31, Section 31-207. 2. Amending. City Code Chapter 31, Section 31-325, Allowable Uses in Non- Residential Districts, is hereby amended by allowing "Amusement and Recreational Establishments" with a Special Use Permit in the BP-C, Business Park-Commercial Zoning District. 3. Savings. In all other ways City Code Chapter 31 shall remain in full force and effect. 4. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 2151 day of October, 2008. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk PUBLIC NOTICE CITY OF STILL WATER COUNTY OF WASHINGTON STATE OF MINNESOTA The City Council of the City of Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Tuesday, October 21, 2008 at approximately 7:00 p.m., at City Hall, 216 North Fourth Street, Stillwater, Minnesota, on a proposal recominended by the Charter Commission to change the City Charter by Ordinance. What follows is the text of the proposed amendment as approved by the Mayor. All those desiring to be heard are invited to attend or to send written comments prior to the meeting to the City Clerk. "ORDINANCE NO.: AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF STILL WATER The City Council of the City of Stillwater does ordain: 1. AMENDING. Article 15.07 of the City Charter, upon the effective date of this amendment, is amended by adding the following sentence: "Members of the City Council of the City of Stillwater may not serve as members of the Charter Commission." 2. SAVING. In all other ways, the Stillwater City Code shall remain in full force and effect. 3. EFFECTIVE DATE. This Ordinance shall be effective 90 days after its passage and publication according to law." Approved, this day of ,2008. Ken Harycki, Mayor ATTEST: Diane F . Ward, City Clerk Publish: Stillwater Gazette - October 9,2008 /' , f MEMORANDUM Date: Mayor and Council Rose Holman, MIS Specialist ~ October 15,2008 To: From: Subject: Server Room At our budget meetings there was some discussion on the conditions in our current server room. The room used to be where the vault was in our old building and is completely surrounded by cement. Therefore, there is no airflow in the room and it gets extremely hot in there. We have tried to solve this problem by putting a room air conditioner in the room, but because there is no air flow we have had several problems with these units and have had to replace and/or repair them. The heat is very hard on the equipment and while we are trying to get the problem resolved with the air conditioner, the room heats up quickly. I have had to replace some of our network equipment this last summer because of failure. I can't say positively that it was the result of the heat but I believe that it had something to do with it. As requested, I have looked into the possibility of moving our existing server room into the Mayor's Office. There a few things that would need to be done in order to use that room. . The carpet will need to be removed and replaced with flooring. Carpet causes too much static electricity and holds too much dust. . The electrical outlets along the north wall will need to be put on the generator and another 8 plug outlet added. . Cabling will need to be run and data jacks installed. . A rack w/rack shelves will need to be installed . HV AC Programming changes will need to be made to system. I have included some quotes and a spreadsheet that shows the breakdown of costs. The room could be moved for around $4700. However, some things to consider for the future will be a standalone waterless fire suppression system for that room. Right now there are sprinkler heads in there that would completely destroy the servers if they went off. This is the case in our existing room also. We may need to purchase a fire extinguisher for the room in the meantime. Stu is looking into that further. Another consideration for future use will be an enclosed server rack. With all the data being stored now we will need to switch to blade servers at some point and would need to purchase an appropriate rack. Please let me know how you would like me to proceed. I do have some money available in my capital outlay account that I rolled over from last year for network upgrades that would cover the cost of this move. Thanks for time and consideration. '. \ , nnnnnnnnnn~ CCCCCCOCCCIll ~~~~~~~~~~::l ~c.'.u~.V,U,WN~~:at WUl"'....OO........"'O ~~~g~~~gffi81 Cl'\\DUI....WWN.....O.... "'\D"'CO....\DOUl~UI W .... ......... ::I: ~ n 0 <;0-9:;- ~ G ~ tt) n-. ... ~ 8!!L;;:; 5 0 3 3 ~S5!VI ,.... ii" GJ 0' liT -;r ~ 8 ;r 5 5' ~ ~ ;. ~ 0. ... o Cl ~ :l ~ .... III ... o .... n III D' iD ::0 III n ~ =e III < OC! co co co :J: ~ ~ ~ III ;ii=;::;::::t :i' :i' 5' iii' I"!II!S~ EE~~ Cl'\Cl'\-i5 ~ ~ Cl'\ n Illlll-o::r ~9-~g- nn::r=e o 0 n :l a.a.~u o.iii' , 0. /D ~ ;:;: !!!./D 3" 3 o ~ c: VI :l n ... .... ~-g; alg -0 III ... n ::r ~ III :l ~ "0 III ... n J "0 III :l ~ VI ... iil ciQ' J ... VI ~ ~ 0' :l ClClCl ~~~ < COCO /D iii ~ n 5' :><" ng' ~ x Cl'\~ VI OQ g,~ 0.2 D'ID ~~ n -l III Cl'\ D', iD"O .... !!l. bn OJ 0"0 =-~ D'~ ~ ,ID .... 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E 5' 5' n ., Q.. iU 0 III III III .... VI ~ 0 :l ... ... ... 0 ... 3 (; /D VI n n n ... :l ::r JJVI Cl'\ ~ ~ 3 c 0- n' ID n nn':< n .... .... n g 5' 5' ID ID 0 o 0 - III :l Vl ~ III a. .... .... ~ D' iil :l .... D' .... o.o.D' iD ~ ';;;-E iD VI iii n :e :l n 0. :><" -. OQ ~ ~ 5' VI ~ n ~ 0' n ~ ::rill c: In D' .... .... .... iD '''0 @ .... c: .... ... :l :l 0 J n ... 0 .... J VI 3 0 ID c: 0. < .... OQ 0 '" J =e ID n .... "0 ~ :l .... 0 .... 0 ::l 5' 0 0 OQ 9- 3 E Cl'l , .. Quotation STILLWATER CARPET SERVICE 704 6th Ave S Stillwater, MN 55082 Quote Number: new/computer :on. Quote Date: Oct 14, 2008 Quoted to: City of Stillwater 216 N 4th Street Stillwater, MN 55082 Page: 1 Customer ID Good Thru Payment Terms Sales Rep 5271 City Hall 11-13-08 C.O.D. Quantity Item Description Unit Price Extension 160 . 00 ~CT . MATERIAL . & INSTA MATERIAL & INSTALL .Manington 4.25 680.00 Vinyl Composition Tile 160 . 00 "'ake Up ~ear Up Old glued down carpet. 0.60 96.0( 160 . 00 !Floor Prep prep floor for new vinyl 0.88 140.80 composition tile.remove old adhesive ridge and spread ardex floor filler. 50.0( IBASE WALL BASE INSTALLATION.6 inch 3.75 187.50 oved vinyl base.installed. 3.00 ~etal Transition vinyl reducer in 3.00 9.00 doorway Subtotal 1,113.30 Sales Tax -~ LINNER ELECTRIC CO., INC. 14580 61ST ST. COURT N. · STILLWATER, MN 55082 (651) 439.4072 " Attn: Rose Submitted To: C it Y of St i 11 wa ter Address: 216 N. 4th St. Job Name: Date: 10/13/08 City/State/Zip: St i 11 water Phone: Relocate 4 circuit panel to room and change out existing outlets to 19 Orange and wire for 2 new outlets in 19 Orange. Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for their contributions. Under Minnesota law you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by those persons who supplied any labor or materials for this improvement and who gave you timely notice: By executing this proposal, I/we are admitting service of and receipt of the Mechanics' Lien Notice. (Initials) (Initials) ACCEPTANCE OR PROPOSAL - The above prices, specifications, conditions, and mechanics' lien notice are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. If payment is not made as agreed, you shall be entitled to al1 costs of col1ection you incur, including reasonably attorney's fees, Date of Acceptance Signature Signature MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Owners Representative - Parking Ramp DATE: October 15,2008 Gentlemen: As you are aware, I have been interviewing companies to act as the Owners Representative for the Parking Ramp Project. To date I have contacted the following: . LSA Design Inc. LSA is the architect/engineer for the ramp project. For expanded services to act as Owners Representative they submitted a proposal for $173,682 in additional fees. After considerable thought, I felt there would be too great a conflict of interest to have them act as architect/engineer and Owners Representative. . Kraus-Anderson Kraus-Anderson is an excellent firm and well respected in the Owners Representative field. They submitted a proposal for $116,900 to provide this service. There was some question of whether they would be bidding the ramp project as general contractor, again causing a conflict of interest. They advised me that they would not bid on the project if they were chosen as Owners Representative. . CPMI CPMI was referred to me by Bill Hickey of Collaborate Design. They have over 26 years of experience as Owners Representatives and have worked on numerous Parking Ramp Projects. They submitted a proposal for a not to exceed maximum fee of $78,190, plus estimate reimbursable of$12,240 for a total $90,430. Paul Oberhaus, a vice president of the firm would be put in charge of our project. RECOMMENDA nON: I recommend that CPMI be selected as the Owners Representative. The council should make this selection as soon as possible so that they can provide pre- construction services and review the project documents prior to bidding. CPMI 3265 Northwood Circle, Suite 170 Eagan, MN 55121 952/854-3663 Fax 952/854-2847 www.cpmLcom 16 September 2008 Larry Hansen, City Administrator/Treasurer City of Stillwater 216 Fourth Street North Stillwater, MN 55082 Re: Proposal for Owner Representative (OR) services for New Parking Structure Dear Mr. Hansen: Thank you for the opportunity to present our company qualifications for the New Parking Structure Project. We have provided a scope statement and fee schedule for your review. Public institutional and governmental projects have been our primary source of revenue throughout our 38 year history. Specifically, we ask you to choose CPMI based on: . Experience with other similar facilities. . Experience with other regional government projects. . Experience of our key personnel. The true test ofCPMI's performance on any project is the satisfaction of the Owner and other team members. We encourage you to contact any of our past clients. Their comments will provide more credible performance information than any presentation we can make. CPMI is enthusiastic about working with you, and we look forward to presenting our project team and additional ideas regarding our approach to your project. If you need additional information on any CPMI personnel, projects or procedures in order to make your decision, please contact me. Respectfully submitted, COST, PLANNING & MANAGEMENT INTERNATIONAL, INC. QwJ-O~ Paul Oberhaus Vice President poberhaus@cpmi.com PROPOSAL FOR OWNER'S REPRESENTATIVE (OR) SERVICES PREPARED FOR City of Stillwater, Minnesota New Parking Structure PREPARED BY COST, PLANNING AND MANAGEMENT INTERNATIONAL, INC. (CPMI) CPMI 16 September 2008 TABLE OF CONTENTS A. CPMI BACKGROUND B. OBJECTIVES C. MANAGEMENT SCOPE OF SERVICES 1. Design Phase 2. Bid & Award Phase 3. Construction Phase 4. Post-Occupancy Phase D. SCHEDULE &FEES A. CPMI BACKGROUND Cost, Planning & Management International, Inc. (CPMI) 3265 Northwood Circle, Suite 170 Bloomington, MN 55121 Tel: (952) 854-3663 Fax: (952) 854-2847 CPMI, Inc. was founded in 1970, with incorporation on April 1976. CPMI is owned by: Lawrence J. Gleason Peter L. Goodwin Richard H. Janssen Susan Campbell Jones Paul E. Oberhaus Minnesota Tax ID: 3367332 Federal Tax ID: 42-1054272 Over our 38 year history, CPMI has provided planning and management for public-sector projects throughout the Midwest.. We have completed a number of independent parking structures and ramps included in transit facilities including: . Smith A venue Transit Center, St. Paul . Block 19 Ramp, St. Paul · RiverCentre Ramps (new ramp and existing ramp renovation, St. Paul . Mayo Civic Center Ramp, Rochester . 3rd Street Ramp, Addition, Rochester · Retirement building ramp, State of Minnesota · Revenue building ramp, State of Minnesota . New parking ramp, St. Cloud State University . CityLink Trasfer Center and ramp, Peoria B. OBJECTIVES Each project has its own complexities and constraints, each Owner their own unique mix of goals and priorities. The management effort will, therefore, be carefully tailored to meet those goals and priorities. . Serve as the Owner's Agent through design, construction and occupancy. · Deliver predictable project results according to the program requirements, schedule and budget. . Maximize the value. . Maximize control; minimize risk. - 1 - C. OWNER'S REPRESENTATIVE SCOPE OF SERVICES 1.0 DESIGN PHASE 1.1 Project Management Task Design Review & Recommendations: The OR shall provide a document review for coordination and shall make recommendations to the Owner and Design Professional(s) with respect to constructability, construction cost and sequencing of construction. 1.2 Management Information System (MIS) Establishing the Proiect MIS: The OR shall develop a MIS for the purpose of establishing a means of communication between the Owner, OR, Design Professional(s), Contractor(s) and other parties on the Project. In developing the MIS, the OR shall interview the Owner's key personnel and determine the type of information to report, the reporting format and the desired frequency for distribution of the various reports. -2- C. OWNER'S REPRESENTATNE SCOPE OF SERVICES (CONT.) 2.0 BID AND AWARD PHASE . 2.1 Project Management Task 2.1.1 Information to Bidders: The OR shall monitor and assist in providing answers to bidders' questions. 2.1.2 Pre-bid Conference: In conjunction with the Owner and Design Professional(s), the OR shall participate in Pre-bid Conferences. These conferences shall be forums for the Owner, OR and Design Professional(s) to explain the Project requirements to the bidders, including information concerning schedule requirements, time and cost control requirements, access requirements, the Owner's administrative requirements and technical information. 2.1.3 Bid Opening and Recommendations: The OR shall assist the Owner in the bid opening, shall evaluate the bids for completeness, responsiveness and price. The OR shall make recommendations to the Owner concerning the award of the contract or the rejection of bids. 2.1.4 Pre-Construction Conference: The OR shall participate in a Pre- Construction Conference for the benefit of the successful Contractor(s) which shall serve to orient them to the various reporting procedures and Project rules prior to commencement of construction. 2.2 Time Management Task Construction Schedule: Upon the Owner's transmission of a Notice to Award to the successful bidder, the OR shall advise the successful bidder of the requirements for developing his detailed construction schedule, review this submittal for conformance with Contract Documents and, following any corrective actions by the Contractor, distribute this detailed construction schedule to the CoRtFaeter(s), Owner, Design Professional(s) and other appropriate parties. - 3- C. OWNER'S REPRESENTATIVE SCOPE OF SERVICES (CONT.) 3.0 CONSTRUCTION PHASE 3.1 Project Management Task 3.1.1 On-Site Management and Construction Phase Communication Procedures: The OR shall provide a part time management team on the project site for contract administration as an agent of the Owner and shall establish and implement coordination and communication procedures among the OR, Owner, Design Professional(s), Contractor(s) and other appropriate parties. 3.1.2 Construction Administration Procedures: The OR shall establish and implement procedures for change orders, payment requests and maintain job reports, logs, files and other necessary documentation. As the Owner's representative, the OR shall be the party through which change orders, payment requests, requests for information and other information shall be processed and communicated from and to all parties. 3.1.3 Construction Site Meetings: The OR shall participate in construction site meetings with the Contractor. 3.1.4 Progress Payments: The OR shall review the payment requests submitted by the Contractor(s) for accuracy and determine whether the amount requested generally reflects the progress of the Contractor's work. The OR shall make appropriate adjustments to each payment application and shall then prepare and forward to the Owner a Certificate for Payment. 3.1.5 Nonconforming Work: The OR shall, in conjunction with Design Professional(s), make recommendations for corrective action on nonconforming work. The OR shall make recommendations to the Owner and Design Professional(s) in instances where the OR observes work that, in the OR's opinion, should be rejected as not conforming to the Contract Documents. 3.1.6 Punch List: In conjunction with the Design Professional(s), the OR shall prepare a list of incomplete or defective work (punch list) prior to Beneficial Occupancy or Operational Completion. When incomplete work or defective work has been remedied, the OR shall advise the Owner of Project completeness and shall issue a Certificate of Substantial Completion or Operational Completion. In the event of remaining punch list items, the OR will, upon the Owner's concurrence, issue Certificate of Substantial Completion or Operational Completion with exceptions noted. 3.1.7 Final Completion: In consultation with the Design Professional(s), the OR shall determine when the Project and the Contractor's work is finally completed and shall provide to the Owner a written recommendation regarding payment to the Contractor. -4- C. OWNER'S REPRESENTATIVE SCOPE OF S~RVICES (CONT.) 3.0 CONSTRUCTION PHASE (C~NT.) 3.1 Project Management Task (Cont.) 3.1.8 Claims: The OR shall review the contents of any claim submitted, assemble information concerning the claim, review the alleged cause of the claim and make recommendations to the Owner with respect to the claim. When requested, the OR shall further negotiate the claim with Contractor(s) on behalf of the Owner pursuant to the Owner's instructions. The OR shall make a final recommendation to the Owner concerning settlement or other appropriate action. CPMl's involvement is limited to claims that are settled through negotiation. Participation in mediation or legal proceeding, if requested, would be an additional service. 3.1.9 Ouality Review: The OR shall establish and implement a program to monitor the quality of the construction which purpose shall be to assist in guarding the Owner against defects and deficiencies in the work of Contractor(s). The OR shall reject work and transmit Letters of Nonconforming Work when it is the opinion of the OR, Owner, or Design Professional(s) that the work does not conform to the Contract Documents. The OR is not responsible for, nor does the OR control, the means and methods of construction for the Project. It is understood that the OR's action in providing Quality Review as stated herein is advisory only to the Owner and, by performing as provided herein, the OR is not acting in a manner as to assume responsibility or liability, in whole or in part, for all or any portion of the construction work for the Project. 3.2 Time Management Task 3.2.1 Monitoring Schedule Compliance: The OR shall monitor and confirm the Contractor is expediting the progress of the Work as provided in the specifications. The OR shall review the progress of construction of each separate construction contract on a periodic basis and evaluate the percentage complete of each construction activity as indicated in the Detailed Construction Schedule and shall review these percentages with Contractor(s). This evaluation shall serve as data for input to the periodic Construction Schedule Report which shall be generated and distributed to the Contractor(s), Owner, Design Professional(s) and other appropriate parties. This report shall indicate the actual progress versus scheduled progress and may be the basis for the progress payment to the Contractor(s). The OR shall advise and make recommendations to the Owner concerning the alternative courses of action which the Owner may take in its efforts to achieve contract compliance by the Contractor(s). 3.2.2 Change Order and Contract Time Negotiations: The OR shall negotiate time extensions on behalf of the Owner when requested by the Contractor(s) due to a change order. The OR shall advise the Owner of the acceptability of time extensions requested by the Contractor(s) prior to the execution of any change order. - 5- C. OWNER'S REPRESENTATIVE SCOPE OF SERVICES (CONT.) 3.0 CONSTRUCTION PHASE (CONT.) 3.2 Time Management Task 3.2.3 Analyzing Claims for Time: The OR shall analyze claims for extensions of time and costs, ifany, using available project records. An Impact Evaluation Report shall be generated which shall reflect the OR's analysis ofContractor(s) claims and the effect, if any, which the cause of a claim as alleged has on the Contractor's Construction Schedule and the Master Schedule. The Report shall also provide a narrative recommendation of action to the Owner. 3.3 Cost Management Task 3.3.1 Schedule of Values (Each Contract): The OR shall review the Contractor's Schedule of Values for each of the construction contracts. The Schedule of Values shall be the basis for the allocation of the contract price to the activities shown on the Contractor's Construction Schedule. 3.3.2 Change Order Control: The OR shall establish and implement a change order control system. All proposed change orders shall first be described in detail in a Proposal Letter to the Contractor(s) and accompanied by pertinent technical drawings and specifications prepared by the Design Professional(s). In response to the Proposal Letter, the Contractor(s) shall be required to submit to the OR for evaluation a detailed breakdown of the costs and time extensions, if any, necessary to perform the proposed change order. The OR shall estimate the cost and time necessary for all Proposal Letter responses and make recommendations to the Owner prior to execution of change orders. All change orders and Proposal Letters will be tracked in the OR's log, which shall be the basis for the Change Order Report to the Owner. 3.4 Management Information System (MIS) 3.4.1 Schedule Maintenance Report (Total Proiect): The OR shall continue to generate and distribute Schedule Maintenance Reports throughout the Construction Phase. This report shall reflect actual construction dates compared to scheduled construction dates of each separate contract, as well as the overall Project. 3.4.2 Proiect Cost Summary Reports: The OR shall continue to generate and distribute the Project Cost Summary Reports throughout the Construction Phase, which shall contain updated cost information reflecting actual Project and construction costs versus current budget figures. -6- C. OWNER'S REPRESENTATIVE SCOPE OF SERVICES (CONT.) 4.0 POST-CONSTRUCTION PHASE 4.1 Project Management Task 4.1.1 As-built (Record) Documents: The OR shall coordinate and expedite submittals of information by Contractor(s) for as-built preparation and shall coordinate and expedite the transmittal of record documents to the Owner. 4.1.2 Organize and Index Operation and Maintenance Materials: Prior to the Final Completion of the Project, the OR shall compile material, such as manufacturer's operations and maintenance manuals, warranties, guarantees, etc. in an organized manner, prepare an appropriate index for the Owner's use, and bind the documents if necessary. 4.1.3 Occupancv Permit: The OR shall assist the Owner in obtaining the Occupancy Permit. This task includes, where necessary, accompanying governmental officials during inspection of the Project, preparing and submitting proper documentation to the appropriate approving agencies, coordinating final testing and other activities. 4.1.4 Final Pavment: The OR shall, at the conclusion of corrective action of all punch list items, make a final inspection of the Project along with the Design Professional(s) and prepare a report of the final inspection for the Owner and make recommendations to the Owner as to final payment to the Contractor(s). 4.2 Management Information System (MIS) Close-out Reports: At the conclusion of the Project, the OR shall prepare final Project accounting. -7- D. OWNER'S REPRESENTATIVE COMPENSATION The fees quoted are based on the attached Labor and Reimbursable Schedule. CPMI will perform the services enumerated under the Owner Representative Scope of Services for: a Guaranteed Maximum Fee of: Seventy Eight Thousand One Hundred Ninety and No/l 00 Dollars ($78,190.00) plus reimbursables estimated to be $12,240.00 Reimbursables, such as phone services-long distance telephone calls, reproduction/printing and authorized travel, will be invoiced at actual cost plus 10%. The cost of a job site office is included in the fee. We will work with the City to determine the most cost effective site office options. Claims consulting efforts, accrued after the time of substantial completion, will require additional services compensation if the Guaranteed Maximum Fee has been reached. CPMI will bill their services monthly according to the Schedule of Fees in effect at the time the work is performed. Invoice terms are Net/30 days. A finance charge of 1.5% per month will be made on the first day of the current billing cycle on balances from the previous billing cycle less any credits and/or payments during that cycle. CPMI undertakes to perform only the services set out herein in a manner consistent with professional skill and care and the orderly progress ofthe work. It is expressly agreed that the exclusive remedy hereunder, for any cause whatever, shall be limited to any reprocessing necessary as a result of any errors committed by CPMI or, at the election of CPMI, to an amount equal to the fee paid to CPMI for the work claimed to be defective. In no event shall CPMI be liable for consequential or incidental damages. This proposal is subject to review after sixty (60) days. Your signature below will constitute an agreement and serve as our Notice to Proceed. CITY OF STILL WATER, MN By: Mayor DATE Attest: Clerk DATE COST, PLANNING & MANAGEMENT INTERNATIONAL, INC. (CPMI) Vice President DATE -8- 00 o o C:! 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U oj 1J 'S; e a. .9 () C) Q) E :::l III III <( ..: .9Z ~ Q) :5 o - Q) (J .~ Q) III iii .::i. .~ (J~ Q) (J s=.9Z (J Q) C Q) .!!!-g 0._ Q) (J 1J .!; :::l_ - 0 g C .- III :3 ~ .~ 1J ~'lii III 8 Q) Q) VI (J role ~ 0 coO Cl.Q, 'jjj Q) Q):!:: QOO i' I City Council DATE: October 17, 2008 REQUEST: A request by Keith Becklin to reduce the annual fee for parking spaces used for carriage rides in Downtown Stillwater CC DATE: October 21, 2008 PREPARED BY: Michel Pogge, City Planner 1M i:. BACKGROUND Since 2005, the City has been renting two parking spaces in the southwest comer of Main St. and Nelson St (in front of Luna Rossa restaurant) to Keith Becklin for carriage rides he operates from the site during weekends and some evenings. Council set an annual fee for two parking spaces at $1,000. Currently Mr. Becklin owes the City $1,500 for outstanding fees for part of 2007 and all of 2008. Mr. Becklin has now requested that the annual fee be reduced to $500 per year retroactive to 2007. If approved, Mr. Becklin will have an outstanding balance of $500.00 with the City. STAFF RECOMMENDATION Review and take action on the request. '\ \ BECKLIN'S TRAINING STABLES 36960 Grandy Pines Road Stanchfield, MN 55080 October 5,2008 Larry Hanson City Administrator 216 North 4th Street Stillwater, MN 55082 Dear Larry, I have been requested to pay the remaining bill of$750.00 from the total fee of$l,OOO.OO fee to the City of Stillwater for my 2007 Carriage permit by October 2008. To my knowledge the yearly fee for Carriage permit continues to be$l ,000.00. I have been in contact with the City Attorney regarding a request to reduce my yearly carriage permit amount. He recommended I do so by writing to you. Therefore, I am requesting the City of Stillwater reduce my yearly Carriage fee amount to $500.00 per year for the following reasons: 1) I am not making as much money as I did the first two years I was in Stillwater (earnings for 2007 and 2008 have been reduced to half of what I made in 2005 and 2006); 2) I do not have a secure permanent available parking spot for the Carriage in Stillwater. Please contact me regarding the approval or disapproval of my request for reduced carriage fee yearly amounts. I am requesting the yearly fee be reduced to $500.00 retro to the year 2007 onward. I have enjoyed providing carriage rides in the community of Stillwater. I hope to be able to continue providing carriage rides in your community in the future. I look forward to ' hearing from you regarding this matter. Thank you for your time and consideration. P's, Enclosed is a check for $250.00 to put towards my current bill. . ) , . i1lwater ~ ~~ THE BIRTHPLACE OF MINNESOTA J October 2, 2008 Becklin's Training Stables Keith L. Becklin 36960 Grandy Pines Road NE Stanchfield, MN 55080 Dear Mr. Becklin: Enclosed you will find an invoice for the 2008 Parking Space Fees for your horse drawn carriage operation and a statement of your account activity. Please note that the 2007 Parking Space Fees have not been fully paid as of October 1, 2008. Please remit payment in full for all outstanding balances within 30 days. If you need to arrange a payment schedule please contact City Administrator, Larry Hansen. If full payment is not received, you will not be allowed to conduct your horse drawn carriage operation in Stillwater in 2009. If you have any questions, please contact the City Administrator, Larry Hansen, at (651) 430-8801. Sincerely, ~c!~ Colleen Layman Accountant Enclosure Cc: Larry Hansen Diane Ward CITY HALL: 216 NORTH FOURTH STREET · STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us . < , ACTIVITY STATEMENT SEND TO CUST NO DATE: Becklin's Training Stables Keith L. Becklin 36960 Grandy Pines Road NE Stanchfield, MN 55080 100572 10/17/2008 ACCOUNT 0000048 AR account for 100572 STATEMENT PERIOD All Account History PREVIOUS BALANCE: 0.00 ACTIVITY THIS PERIOD: REF. DATE TYPE DESCRIPTION AMOUNT BAL. FWD 0023895 OS/23/2007 INVOICE 2006 Parking Space 1,000.00 1,000.00 0024517 06/15/2007 PAYMENT -1,000.00 0.00 0025393 09/01/2007 INVOICE 2007 Parking Space 1,000.00 1,000.00 0027051 03/11/2008 PAYMENT -250,00 750,00 0029240 10/02/2008 INVOICE 2008 Parking Space 1,000.00 1,750.00 0029338 10/0812008 PAYMENT -250,00 1,500.00 BALANCE FORWARD: 1,500.00 Please remit payment for the balance of your account to: For questions regarding your statement, please contact: City of Stillwater 216 North 4th Street Stillwater, MN 55082 '~ Bridge 10: 4654 Mn/DOT Structure Inventory Report TH 36 over ST CROIX RIVER + G ENE R A L + Agency Br. No. Crew 7648 District METRO Malnt. Area METRO County 82 - WASHINGTON City STILLWATER Township Desc. Loc. AT WISCONSIN STATE LINE Sect., Twp., Range 27 - 030N - 20W Latitude 45d 03m 24.00s Longitude 92d 48m 06.00s Custodian STATE HWY Owner STATE HWY Inspection By METRO DISTRICT BMU Agreement Year Built 1930 Year Fed Rehab Year Remodeled Temp Plan Avail. CENTRAL + S T R U C T U R E + Service On Service Under HWY;PED HWY;STREAM STEEL MOVEABLE PRATT CONC DECK GIRD Main Span Type Main Span Detail Appr. Span Type Appr. Span Detail Skew Culvert Type Barrel Length Number of Spans MAIN: 7 APPR: 3 TOTAL: 10 Main Span Length 143.6 ft Structure Length 1,053.0 ft Deck Width 24.0 ft Deck Material C-I-P CONCRETE Wear Surf Type MONOLITHIC CONC Wear Surf Install Year Wear Course/Fill Depth Deck Membrane NONE Deck Rebars EPOXY COATED REBAR Deck Rebars Install Year 2005 Structure Area 25,272 sq ft Roadway Area 24,219 sq ft Sidewalk Width - UR Curb Height - UR Rail Codes - UR 0.75 ft 02 7.5 ft 0.75 ft 02 + ROADWAY + Bridge Match 10 (TIS) 1 Roadway O/U Key 1-0N Route Sys/Nbr MNTH 36 Roadway Name or Description MUN STREET Roadway Function MAINLINE Roadway Type 2 WAY TRAF Control Section (TH Only) 8217 Ref. Point (TH Only) 205+00.354 Date Opened to Traffic 07-01-1931 Detour Length 14 mi. Lanes 2 Lanes ON Bridge ADT (YEAR) 18,000 (2004) HCADT 540 Functional Class. URB/OTH PR ART + RDWY DI MENSI ONS + If Divided Roadway Width Vertical Clearance Max. Vert. Clear. Horizontal Clear. Lateral Clr. - LtlRt Appr. Surface Width Roadway Width Median Width NB-EB SB-WB 23.0 ft 13.2 ft 13.9 ft 23,0 ft 42.0 ft 23.0 ft + MI sc. BRI DGE DATA + Structure Flared Parallel Structure Field Conn. 10 Cantilever 10 NO NONE RIVETED Foundations Abut. CONC - FTG PILE Pier CONC - FTG PILE + PAINT + Year Painted Painted Area Primer Type Finish Type 2002 Pct. Unsound 36,100 sf ORGANIC ZINC URETHANE + BRI DGE SI GNS + Posted Load VEHICLE & SEMI Traffic NOT REQUIRED Horizontal NOT REQUIRED Vertical ROADWAY RESTRICTION Date: 09/15/2008 + I NSPECTI ON + Deficient Status Sufficiency Rating Last Inspection Date Inspection Frequency Inspector Name Structure P-LOAD POSTED S.D. 32.8 05-23-2008 12 + CONDI TI ON CODES + Deck 5 % UNSOUND 8 Superstructure 6 Substructure 5 Channel 7 Culvert N + APPRAI SAL RATI NGS Structure Evaluation 5 Deck Geometry 2 Underclearances 2 Waterway Adequacy 2 Approach Alignment 8 + + SAFETY FEATURES + Bridge Railing Appr. Guardrail GR Transition GR Termini O-SUBST ANDARD 1-MEETS STANDARDS 1-MEETS STANDARDS O-SUBST ANDARD + IN DEPTH INSP. + Frac. Critical Underwater Pinned Asbly. Spec. Feat. Y 24 me OS/2007 Y 60 me 08/2004 + WATERWAY + 30% Drainage Area 6,730.0 sq mi Waterway Opening 25000 sq ft Navigation Control PERMIT REQD Pier Protection NOT REQUIRED Nav. Vert.lHorz. Clr. 63 ft 98.0 ft Nav. Vert. Lift Bridge Clear. 15.0 ft MN Scour Code N-STBL;L1M SCOUR Scour Evaluation Year 1996 + CAPACI TY RATI NGS + Design Load H 15 Operating Rating HS 20.0 Inventory Rating HS 13.0 Posting VEH: 28 SEMI: 40 DBL: 40 Rating Date 07-01-1993 Mn/DOT Permit Codes A: X B: X C: X STRUCTURE INVENTORY REPORT V2OO6 FYI Bridge 10: 4654 Mn/DOT Structure Inventory Report TH 36 over ST CROIX RIVER Date: 09115/2008 + GENERAL + Agency Br. No. Crew 7648 District METRO Maint. Area METRO County 82 - WASHINGTON City STILLWATER Township Desc. Loc. AT WISCONSIN STATE LINE Sect., Twp., Range 27 - 030N - 20W Latitude 45d 03m 24.00s Longitude 92d 48m 06.00s Custodian STATE HWY Owner STATE HWY Inspection By METRO DISTRICT BMU Agreement Year Built 1930 Year Fed Rehab Year Remodeled Temp Plan Avail. CENTRAL + S T R U C T U R E + Service On Service Under Main Span Type Main Span Detail Appr. Span Type Appr. Span Detail Skew Culvert Type Barrel Length HWY;PED HWY;STREAM STEEL MOVEABLE PRATT CONC DECK GIRD Number of Spans MAIN: 7 APPR: 3 TOTAL: 10 Main Span Length 143,6 ft Structure Length 1,053.0 ft Deck Width 24.0 ft Deck Material C-I-P CONCRETE Wear Surf Type MONOLITHIC CONC Wear Surf Install Year Wear CourselFiII Depth Deck Membrane NONE Deck Rebars EPOXY COATED REBAR Deck Rebars Install Year 2005 Structure Area 25,272 sq ft Roadway Area 24,219 sq ft Sidewalk Width - UR Curb Height - UR Rail Codes - UR 0,75 ft 02 7.5 ft 0,75 ft 02 + ROADWAY + Bridge Match 10 (TIS) 2 Roadway OIU Key 2-UNDER Route SyslNbr MUN 181 Roadway Name or Description MUN 181 Roadway Function MAINLINE Roadway Type 2 WAY TRAF Control Section (TH Only) Ref. Point (TH Only) Date Opened to Traffic 07-01-1931 Detour Length 14 mi. Lanes 2 Lanes UNDER Bridge ADT (YEAR) 50 (1974) HCADT Functional Class. URBAN LOCAL + RDWY Dr MENSI ONS If Divided Roadway Width Vertical Clearance Max. Vert. Clear. Horizontal Clear. Lateral Clr. - LtlRt Appr. Surface Width Roadway Width Median Width NB-EB SB-WB 18.0 ft 9.5 ft 9.5 ft 18.0 ft + MIS C. SRI DGE DATA + Structure Flared NO Parallel Structure NONE Field Conn. 10 RIVETED Cantilever 10 Foundations Abut. CONC - FTG PILE Pier CONC - FTG PILE + PAINT + Year Painted Painted Area Primer Type Finish Type 2002 Pet. Unsound 36,100 sf ORGANIC ZINC URETHANE + SRI DGE SIONS + Posted Load VEHICLE & SEMI Traffic NOT REQUIRED Horizontal NOT REQUIRED Vertical ROADWAY RESTRICTION 18.0 ft 18.0 ft + I NSPECTI ON + Deficient Status Sufficiency Rating Last Inspection Date Inspection Frequency Inspector Name Structure P-LOAD POSTED S.D. 32.8 05-23-2008 12 + CONDI TI ON CODES + Deck 5 % UNSOUND Superstructure Substructure Channel Culvert 8 6 5 7 N + APPRAI SAL RATI NOS + + Structure Evaluation Deck Geometry Underclearances Waterway Adequacy Approach Alignment 5 2 2 2 8 + SAFETY FEATURES + Bridge Railing Appr. Guardrail 0.5 ft GR Transition GR Termini O-SUBST ANDARD 1-MEETS STANDARDS 1-MEETS STANDARDS O-SUBST ANDARD + IN DEPTH INSP. + Frac. Critical Underwater Pinned Asbly. Spec. Feat. Y 24 me 0512007 Y 60 me 0812004 + WATERWAY + 30% Drainage Area 6,730.0sq mi Waterway Opening 25000 sq ft Navigation Control PERMIT REQD Pier Protection NOT REQUIRED Nav. VertJHorz. Clr. 63 ft 98.0 ft Nav. Vert. Lift Bridge Clear. 15.0 ft MN Scour Code N-STBL;L1M SCOUR Scour Evaluation Year 1996 + CAPACI TY RATI NOS + Design Load H 15 Operating Rating HS 20.0 Inventory Rating HS 13.0 Posting VEH: 28 SEMI: 40 DBL: 40 Rating Date 07-01-1993 MnlDOT Permit Codes A: X B: X C: X STRUCTURE INVENTORY' REPORT V2OO6 09/15/2008 Page 1 of4 BRIDGE 4654 Mn/DOT BRIDGE INSPECTION REPORT TH 36 OYER 8T CROIX RIVER INSP. DATE: 05-23-2008 County: WASHINGTON City: STILLWATER Township: Section: 27 Township: 030N Range: 20W Span Type: STEEL / MOVEABLE NBI Deck: 8 Super: 6 Sub: 5 Chan: 7 Location: AT WISCONSIN STATE LINE Route: MNTH 36 Ref. Pt.: 205+00.354 Control Seetion: 8217 Maint. Area: METRO Local Agency Bridge Nbr: Length: 1,053.0 ft Deck Width: 24.0 ft Rdwy. Area / Pet. Unsnd: Paint Area / Pet. Unsnd: 24,219 sq ft 5 % 36,100 sq ft 30 % Open, Posted, Closed: LOAD POSTED Appraisal Ratings - Approach: 8 Waterway: 2 MN Scour Code: N-STBL;L1M SCOUR Required Bridge Signs - Load Posting: VEHICLE & SEMI Traffic: NOT REQUIRED Horizontal: NOT REQUIRED Vertical: ROADWAY RESTRICTION Culv: N Def. Stat: S.D. Suff. Rate: 32.8 STRUCTURE UNIT: 0 ELEM QTY QTY QTY QTY QTY NBR ELEMENT NAME ENV INSP. DATE QUANTITY CS 1 CS2 CS3 CS4 CS5 12 TOP OF CONCRETE DECK 2 05-23-2008 25,810 SF 25,810 0 0 0 0 05-17-2007 25,810 SF 25,810 0 0 0 0 Notes: 2 lanes (no shoulders). [2005] New deck (5-3/8" deep with no overlay). 38 TOP OF CONCRETE SLAB 2 05-23-2008 1 ,330 SF 0 1 ,330 0 0 0 05-17-2007 1 ,330 SF 0 1,330 0 0 0 Notes: Spans 1 & 2 CIP concrete solid slab spans (16" deep). [2005] Low slump overlay at spans 1,2 & 10. The bottom of slab spans have some longitudinal leaching cracks (with some minor delamination & spall). Span 1 has some scrape marks from high loads (posted clearance is 9'-6"). 300 STRIP SEAL JOINT 2 05-23-2008 156 LF 156 0 0 N/A N/A 05-17-2007 156 LF 156 0 0 N/A N/A Notes: [2005] Type H strip joint at piers 2, 5, 6, 7, 8 & 9. 303 ASSEMBLY DECK JOINT 2 05-23-2008 46 LF 46 0 0 N/A N/A 05-17-2007 46 LF 46 0 0 N/A N/A Notes: Piers 3 & 4, steel plate over open joint. 320 CONe APPR SLAB-BITOL 2 05-23-2008 2 EA 2 0 0 0 N/A 05-17-2007 2 EA 2 0 0 0 N/A Notes: [2005] Bituminous approaches overlayed. 331 CONCRETE RAILING 2 05-23-2008 262 LF 249 13 0 0 N/A 05-17-2007 262 LF 262 0 0 0 N/A Notes: West approach circle & spans 1,2 & (10: north) have concrete railing. [2005] 11 LF North concrete rail added span 10, concrete railing patched. [2008] 25 SF concrete spall (span 1 & 2). 334 METAL RAIL-COATED 2 05-23-2008 2,004 LF 511 947 496 50 0 05-17-2007 2,004 LF 1,011 447 496 50 0 Notes: [2005] 1011 LF Ornamental metal rail replaced along south sidewalk. Some of north angle rail replaced. [1930] 993 LF north angle rail has seetion loss: bubbled & peeled paint, flaking & surface rust and some holes completely through the steel. [2008] Paint peeled/flaking off south rail. 113 PAINT STEEL STRINGER 2 05-23-2008 13,900 LF 8,730 3,780 973 417 0 05-17-2007 13,900 LF 9,730 2,780 973 417 0 Notes: 12" deep roadway stringers (truss spans). [2005] The 3 original sidewalk stringers removed. [1998] Two sidewalk stringers added between original stringers, these have flaking & surface rust & numerous holes. [2005] 1540 LF Stringers replaced, at panel points (LO-L 1) & (L1'-LO') truss spans 3 thru 9. [2008] Stringers 1 & 11 bottom flange (pitting 1/16" deep). 121 P/STL THRU TRUSS/BOT 2 05-23-2008 1,986 LF 1,278 410 198 100 0 05-17-2007 1,986 LF 1,390 298 198 100 0 Notes: [1982] Bridge re-painted with zinc system. [1996] Paint system is 30% unsound. [1997] Span 6 (south truss) panel point 2 bottom chord connection reinforced with bolted plates. [2002] Bottom chord spot painted at both trusses. [2006] Surface rust showing. [2005] 18 Repair lower chord: 4 each Type 1; 9 each Type 2; 1 each Type 3; 4 each Type 4. [2008] Bowed gusset plates at bottom chord connections. (Up to 3/16" deep pitting) web bottom chord (interior & exterior) around gusset plates. 09/15/2008 BRIDGE 4654 Mn/DOT BRIDGE INSPECTION REPORT TH 36 OVER ST CROIX RIYER INSP. DATE: 05-23-2008 Page 20f4 STRUCTURE UNIT: 0 ELEM QTY QTY QTY QTY QTY NBR ELEMENT NAME ENV INSP. DATE QUANTITY CS 1 CS 2 CS 3 CS 4 CS 5 126 P/STL THRU TRUSSfTOP 2 05-23-2008 1,986 LF 1,278 410 248 50 0 05-17-2007 1,986 LF 1,390 298 248 50 0 Notes: [95/2008] Upper truss members have salt film, bubbled & peeled paint, flaking & surface rust, (pitting 1/16" deep) (bottom 10FT), with flaking paint on the interior of many connections. 146 STEEL CABLE - BARE 2 05-23-2008 40 EA 0 40 0 0 N/A 05-17-2007 40 EA 0 40 0 0 N/A Notes: The lift span is supported by 32 counterweight cables (1 1/2" diameter) and 8 "uphaulldownhaul" cables (3/4" diameter). [1970m] Counterweight cables replaced. [1995] Northeast "uphaul" cable replaced. [2002] SW Uphaul and downhaul cable replaced. 152 PAINT STL FLOORBEAM 2 05-23-2008 2,800 LF 1,848 532 280 140 0 05-17-2007 2,800 LF 1,960 420 280 140 0 Notes: 30" deep rolled floorbeams (8 in each span). [1996] Span 4: panel pOint 0 (west end of lift span): both ends of floorbeam has a hole in the web at the bottom corner. [2001] Hole plated over & bolted. [2002] [2003] Surface rust showing. Several holes found through web. Floorbeam O' at pier 6 (south end) have bolted plates added to web. [2005] 19 each repair floorbeam connection, 56 each repair floorbeam. [2008] (Up to 1/8" deep) pitting web ends floorbeams. 310 ELASTOMERIC BEARING 2 05-23-2008 05-17-2007 Notes: [2002] Elastomeric bearings replaced roller nests. N/A N/A N/A N/A 16 EA 16 EA 16 16 o o o o 313 FIXED BEARING 2 05-23-2008 12 EA 0 12 0 05-17-2007 12 EA 0 12 0 Notes: Truss spans are "simple span". Fixed bearing at one end, elastomeric at the other. Salt film, flaking & surface rust. N/A N/A N/A N/A 210 CONCRETE PIER WALL 2 05-23-2008 268 LF 134 134 0 0 N/A 05-17-2007 268 LF 134 134 0 0 N/A Notes: The "pierwalls" have two columns connected by a web - most deterioration is below water surface. Underwater inspections in 1991 & 1995 found a 1 FT band of scale (typically 4-6" deep with exposed rebar, some at 12" deep) at the waterline of each river pier. Pier 1: cap has vertical cracks. Pier 2: east face has 50 LF of horizontal cracks. Pier 3: upstream nose has a horizontal crack. [2005] Concrete repair to delaminated & spall areas: pier 2 thru pier 8. 171 LF repair strucural cracks. 215 CONCRETE ABUTMENT 2 05-23-2008 70 LF 35 35 0 0 N/A 05-17-2007 70 LF 35 35 0 0 N/A Notes: [1985/95] East abutment: 30 LF horizontal & vertical cracks. West abutment face has 2 vertical leaching cracks. [2005] Concrete repairs at east abutment. 387 CONCRETE WINGWALL o o N/A N/A 2 05-23-2008 05-17-2007 4EA 4 EA 4 4 o o Notes: [2005] Concrete patches. o o N/A N/A 357 PACK RUST 2 05-23-2008 1 EA 0 0 05-17-2007 1 EA 0 0 1 Notes: [1995] Truss bottom chord/vertical member connection plates have severe pack rust (up to 1" spread between plates: panel points 1 & l' span 3 thru 9) at many locations. o o 358 CONe DECK CRACKING 2 05-23-2008 1 EA 0 0 0 05-17-2007 1 EA 0 0 0 Notes: [2006] Random cracks. 359 CONC DECK UNDERSIDE 2 05-23-2008 1 EA 0 0 0 05-17-2007 1 EA 0 0 0 Notes: [2006] Leaching cracks below floorbeams. N/A N/A o o 360 SETTLEMENT 2 05-23-2008 1 EA 0 0 N/A N/A 05-17-2007 1 EA 1 0 0 N/A N/A Notes: [1958] East abutment bearing pedestals reconstructed due to severe settlement (the north end is now 1 FT lower than the south end, but appears to have stabilized). Wingwalls on west approach circle have settled outward 3" at the joints (appears to have stabilized). 09/15/2008 Page 3 of 4 BRIDGE 4654 Mn/DOT BRIDGE INSPECTION REPORT TH 36 OVER ST CROIX RIVER INSP. DATE: 05-23-2008 STRUCTURE UNIT: 0 ELEM QTY QTY QTY QTY QTY NBR ELEMENT NAME ENV INSP. DATE QUANTITY CS 1 CS 2 CS 3 CS 4 CS 5 361 SCOUR 2 05-23-2008 1 EA 1 0 0 N/A N/A 05-17-2007 1 EA 1 0 0 N/A N/A Notes: The Saint Croix River channel is constricted due to the 700 FT causeway which forms the Wisconsin approach. The area below the west approach spans are frequently flooded. High water in 1997 & 2001 caused the bridge to be closed for an extended period (a temporary dike was constructed along the west bank to protect the City of Stillwater). [1974] Scour protection (riprap) placed around piers 6,7, & 8. [1991] Underwater inspection found minor scour on piers 6 & 7 (2 FT of the footing face was exposed). [1994] Sonar readings found minor scour at piers 6,7, & 8. [2004] Underwater Inspection by "Ayres Associates" found scaling, 3" deep, from water line to a depth of 1.5 FT below at all piers. Piers 3, 5, 6, 7, & 8 have exposed footings. Piers 5, 7, & 8 have exposed seals. No evidence of scour or changes in structure conditions since last inspection. 362 TRAFFIC IMPACT 2 05-23-2008 1 EA 0 0 N/A N/A 05-17-2007 1 EA 0 0 1 N/A N/A Notes: Span 1 has some scrape marks from high loads (bridge vertical clearance posted 9 feet 6 inches). Several south vertical truss members have traffic impact damage at the base, or at the lower sway frame connections. Bridge vertical clearance sign posted 13 feet 2 inches. [2005] Heat straightened vertical member L2' at span 8 (both trusses); vertical member L3, L3' & L2' north truss; L3' & L2' south truss at span 9. [2008] Consider rub rail along south truss (deflect traffic impact). 363 SECTION LOSS 2 05-23-2008 1 EA 0 0 0 1 N/A 05-17-2007 1 EA 0 0 1 0 N/A Notes: [98/2002] Bottom chord & f100rbeams spot painted. [2008] Upper & lower truss, stringers: bubbled & peeled paint, salt film, flaking & surface rust, (severe pitting 1/16" deep) at flanges & webs. Vertical member in span 4 has a small hole (directly above the bottom chord connection plate). [95/2008] Floorbeam ends at bottom chord connections have (severe pitting 1/8" deep) & holes on the flanges & web, (some webs plated). [2001] Section loss: hole in bottom chord 1" X 1 1/2" at panel point 2 of span 3. [2002/08] Flaking rust removed, (severe pitting up to 3/16" deep & section loss) left behind at most connection points. Several new holes at bottom chord connections after blasting. [2003] Section loss: hole in bottom chord reinforced with bolted cover plates, south truss span 4: panel points 0,2',0'. N/A N/A N/A N/A N/A N/A N/A N/A 981 SIGNING 2 05-23-2008 1 EA 1 0 0 0 0 05-17-2007 1 EA 1 0 0 0 0 Notes: Signs required: load posting & vertical clearance. Bridge vertical clearance through the truss is posted at 13 feet 2 inches (signs at both ends, and well in advance). Posted 28 ton vehicle, 40 ton semi. Semi tractor & trailer should be restricted. Underclearance markers (for river traffic) are in place in the summer months only. 982 GUARDRAIL 2 05-23-2008 1 EA 0 0 05-17-2007 1 EA 0 0 Notes: Plate beam guardrail NE & SE comers TH 36. 984 DRAINAGE 2 05-23-2008 1 EA 0 0 05-17-2007 1 EA 0 0 Notes: 98 Deck drains; base of both curb center of panel points (spans 3 thru 9). N/A N/A N/A N/A N/A N/A N/A N/A 988 MISCELLANEOUS 2 05-23-2008 1 EA 0 0 N/A N/A 05-17-2007 1 EA 1 0 0 N/A N/A Notes: [2005] Tender house repaired, electrical house constructed, lift tower lateral bracing modified, mechanical improvements (all in span 4). Lower SI. Croix National Scenic Riverway. 09/15/2008 Page 4 of 4 BRIDGE 4654 Mn/DOT BRIDGE INSPECTION REPORT TH 36 OYER ST CROIX RIYER INSP. DATE: 05-23-2008 STRUCTURE UNIT: 0 ELEM QTY QTY QTY QTY QTY NBR ELEMENT NAME ENV INSP. DATE QUANTITY CS 1 CS2 CS3 CS4 CS5 422 PAINTED BEAM ENDS 2 05-23-2008 6EA 6 0 0 0 0 05-17-2007 6EA 6 0 0 0 0 Notes: Inspector's Signature Reviewer's Signature / Date Bridge Inspection Definitions Which bridges are included in the National Bridge Inventory (NBI)? Bridges or culverts that carry vehicular traffic and are longer than 20 feet are part of the National Bridge Inventory system. What bridges are not considered part of the NBI? Bridges or culverts that do not carry vehicular traffic or are equal to or less than 20 feet are not part of the National Bridge Inventory System. In Minnesota, bridges 10 feet or longer are inspected and inventoried. What are "general condition ratings?" According to the National Bridge Inspection Standards (NBIS), general condition ratings describe the current condition of a bridge or culvert. The general condition ratings are an overall assessment of the physical condition of the deck (riding surface), the superstructure (load carrying members such as beams or trusses that support the driving surface), substructures (abutments and piers) or culvert. General condition ratings range from 0 (failed condition) to 9 (excellent). What is a "structurally deficient" bridge? The classification "Structurally Deficient" is used to determine eligibility for federal bridge replacement and rehabilitation funding. Bridges are classified as "structurally deficient" ifthey have a general condition rating for the deck, superstructure, substructure or culvert as 4 or less or if the road approaches regularly overtop due to flooding. A general condition rating of 4 means that the component rating is described as poor. Examples of poor condition include corrosion that has caused significant section loss of steel support members, movement of substructures, or advanced cracking and deterioration in concrete bridge decks. For bridge owners, the classification structurally deficient is a reminder that the bridge may need further analysis that may result in load posting, maintenance, rehabilitation, replacement or closure. The fact that a bridge is structurally deficient does not imply that it is unsafe. A structurally deficient bridge typically needs maintenance and repair and eventual rehabilitation or replacement to address deficiencies. To remain open to traffic, structurally deficient bridges are often posted with reduced weight limits that restrict the gross weight of vehicles using the bridges. Ifunsafe conditions are identified during a physical inspection, the structure will be closed. What is a "functionally obsolete" bridge? A functionally obsolete bridge is one that was built to standards that do not meet the minimum federal clearance requirements for a new bridge. These bridges are not automatically rated as structurally deficient, nor are they inherently unsafe. Functionally obsolete bridges include those that have sub-standard geometric features such as narrow lanes, narrow shoulders, poor approach alignment or inadequate vertical under clearance. The classification functionally obsolete is also term used as a priority status for federal bridge replacement and rehabilitation funding eligibility. What is a "fracture-critical" bridge? A fracture-critical bridge typically has a steel superstructure with load (tension) carrying members arranged in a manner in which if one fails, the bridge could collapse. Examples of fracture critical bridges are two girder bridges or truss bridges. The classification of fracture critical does not mean the bridge is inherently unsafe. What is a bridge's "sufficiency rating?" Sufficiency rating is a computed numerical value that is used to determine eligibility of a bridge for Federal funding. The sufficiency rating formula result varies from 0 to 100. The formula includes factors for structural condition, bridge geometry, and traffic considerations. The sufficiency rating formula is contained in the December 1995 Edition of the "Recording and Coding Guide for the Structure Inventory and Appraisal of the Nation's Bridges". A bridge with a sufficiency rating of 80 or less is eligible for Federal bridge rehabilitation funding. A bridge with a sufficiency rating of 50 or less is eligible for Federal bridge replacement funding. What is "fatigue"? Fatigue is a material response that describes the tendency of a material to break when subjected to repeated loading. Fatigue failure occurs after a certain number and magnitude of stress cycles have been applied. Each material has a hypothetical maximum stress level to which it can be loaded and unloaded an infinite number of times. Fatigue in bridges is a concern when steel bridge components are subjected to localize cyclic loading. The fact that brid ge components may be susceptible or have fatigue concerns does not mean the bridge is inherently unsafe. Fatigue damage occurs over long periods of time at specific locations. Signs of fatigue can be identified and the problem arrested prior to failure of the component. An illustration of fatigue can be made by bending a paper clip and allowing it to return to its original position. After a few cycles of bending, the paper clip retains its original properties. Eventually, repeated bending will cause the paper clip to crack and then break. This is an illustration of fatigue leading to failure. History of Federal Bridge Inspection Program The Federal bridge inspection program regulations were developed as a result of the Federal-Aid Highway Act of 1968 following the collapse of the Silver Bridge in Point Pleasant, West Virginia. The United States Secretary of Transportation established the National Bridge Inspection Standards (NBIS) to locate and evaluate existing bridge condition to ensure the safety of the traveling public. The 1968 Federal-Aid Highway Act directed the states to maintain an inventory of federal-aid highway system bridges. This was amended over time to establish criteria for NBIS bridges including: FOR IMMEDIATE RELEASE Press Release Media Contact: Suzanne Snyder, Program Director Greater Metropolitan Housing Corporation Phone: 612/339-0601 E-mail: ssnyder@gmhchousing.org Greater Metropolitan Housing Corporation Fixed 0% Home Improvement Loans for Washington County! Washington County and the Greater Metropolitan Housing Corporation (GMHC) have partnered to create the Washington County Owner-Occupied Residential Rehabilitation Deferred Loan Program to assist residents with interior and exterior home improvements. Homeowners can receive deferred loans up to $12,500, with no interest and no monthly payments through GMHC's HousingResource Center™ - St. Paul. The full amount of the loan is not due until the homeowner moves, transfers the title, or takes cash out on a refinance of the property. These loans are available to households at or below 60% of the area median income, adjusted for household size (e.g. $48,500 annually for a family of four), and can be used to finance projects to make homes safe and livable. Accessibility improvements, exterior painting, electrical, plumbing, structural problems, siding, windows, doors, sidewalks, lead stabilization, and septic improvements are just some examples of eligible projects. This program serves most of Washington County, except Marine on St. Croix, Denmark Township, and Grey Cloud Island Township. Owner occupied single-family homes, twin homes, condos, and town homes are eligible. Eligible properties must have taxable market values below $212,000 for households of four or less, or below $249,000 for households of five or more. The HousingResource Center provides homeownership and rental information, construction consultations, and other low-interest home improvement loan programs such as the Minnesota Housing Finance Agency's Fix-Up Fund, Rehabilitation Loan Program, and Rental Rehabilitation Loan Program (income limits and eligibility vary by program). "The program was easy to use. Since we didn Ithave the. money for needed projects; it was so nice to have someone who knew what needed to be . done come and fzxup our house without having to pay for it right away. " -Loan recipient Stillwater, MN For example, the Minnesota Housing Fix-Up Fund is an affordable fixed-rate loan for up to $35,000 that can fund most permanent home improvements or additions. With more flexible terms and lower fees than most home equity loans, the Fix-Up Fund Loan offers very affordable monthly payments. Eligible homeowners must have less than $93,100 in gross annual household income. To learn more about the Washington County Owner-Occupied Residential Rehabilitation Deferred Loan Program or other services, contact the HousingResource Center - St. Paul at (651) 228-1077. HousingResource Center - St. Paul 627 Selby Avenue, St. Paul, MN 55104 651-228-1077 www.housingresourcecenter.org Office hours: Monday - Thursday, 9 am to 5 pm Every fourth Saturday, 9 am to 1 pm ### CI:J c 0 f". . :;::::; c:: CO ~ '- .- 0 E ~ ..j.....I c.. 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'" General Ledger Quarterly Report User: colleenl Printed: 10/14/0809:54:51 Period 01 - 09 Fiscal Year 2008 - 2008 ~il ~ate~ IHE BIRTHPLACE O~ MINNESOIA ~ Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 100 GENERAL FUND Revenue 0000 100-0000-3010-0100 Current Property Taxes 6,775,809.00 3,257,067.70 3,518,741.30 100-0000-3010-0120 Gravel Tax 2,700.00 538.42 2,161.58 100-0000-3010-0200 P.I.L.O.T. 13,000.00 19,321.34 -6,321.34 100-0000-3010-0300 Miscellaneous Taxes 0.00 0.00 0.00 100-0000-3010-0400 Franchise Fees 423,000.00 212,091.69 210,908.31 100-0000-3020-0100 Delinquent Property Taxes 0.00 68,180.83 -68,180.83 TAXES 7,214,509,00 3,557,199,98 3,657,309,02 100-0000-3110-0101 Cigarette License 6,750.00 0.00 6,750.00 100-0000-3110-0102 Contractor License 6,000.00 14,056.18 -8,056.18 100-0000-3110-0104 Heating Installer License 5,000.00 0.00 5,000.00 100-0000-3110-0105 Liquor License 94,094.00 6,912.75 87,181.25 100-0000-3110-0110 State License Check 3,000.00 4,172.45 -1,172.45 100-0000-3110-0199 Misc License (Business) 200.00 5,000.00 -4,800.00 100-0000-3120-0100 Bicycle License 15.00 18.00 -3.00 100-0000-3120-0103 Dog License 3,500.00 2,875.08 624.92 100-0000-3120-0199 Misc License (Non-Business) 0.00 0.00 0.00 100-0000-3140-0100 Building Permits 275,000.00 236,032.56 38,967.44 100-0000-3140-0101 Heating/Mechanical Permits 35,000.00 66,857.12 -31,857.12 100-0000-3140-0102 Plumbing Permits 20,000.00 13,540.87 6,459.13 100-0000-3140-0199 Miscellaneous Permits 30,000.00 30,032.93 -32.93 LICENSES AND PERMITS 478,559,00 379,497,94 99,061.06 100-0000-3210-0100 Special Assess-Current 0.00 0.00 0.00 100-0000-3220-0100 Special Assess-Delinquent 0.00 0.00 0.00 100-0000-3220-0200 Special Assess-Delinq Garbage 3,500.00 3,328.44 171.56 100-0000-3230-0100 Special Assess-Prepay 0.00 0.00 0.00 SPECIAL ASSESSMENTS 3,500,00 3,328,44 171,56 100-0000-3310-0105 SAFR Grant 0.00 0.00 0.00 100-0000-3310-0110 Miscellaneous Federal Grants 25,000.00 10,147.44 14,852.56 100-0000-3320-0100 Local Government Aid 455,942.00 227,971.00 227,971.00 100-0000-3320-0115 Market Value Homestead Credit 0.00 0.00 0.00 100-0000-3320-0120 Pera State Aid 15,874.00 7,937.00 7,937.00 100-0000-3320-0130 Low Income Housing Aid 0.00 0.00 0.00 100-0000-3320-0140 State Grant 0.00 0.00 0.00 100-0000-3320-0200 Police Overtime 0.00 0.00 0.00 100-0000-3320-0210 Police State Aid 133,000.00 0.00 133,000.00 100-0000-3320-0220 Police Training Aid 8,500.00 8,411.26 88.74 100-0000-3320-0230 Fire State Aid 165,000.00 0.00 165,000.00 100-0000-3320-0300 MSA Street Maintenance 120,000.00 123,572.00 -3,572.00 100-0000-3330-0100 Miscellaneous County Grants 0.00 0.00 0.00 100-0000-3330-0300 County Aid-Street Maintenance 2,500.00 0.00 2,500.00 100-0000-3340-0200ISD 834 Juvenile Officer 33,000.00 0.00 33,000.00 INTERGOVERNMENTAL 958,816,00 378,038,70 580,777,30 1 Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 100-0000-3510-0100 Fire Contracts 279,336.00 152,380.00 126,956.00 100-0000-3510-0200 Project Impact Fee 0.00 0.00 0.00 100-0000-3520-0100 Police/Accident Report Fees 200.00 456.60 -256.60 100-0000-3520-0200 General Government Fees 0.00 139.00 -139.00 100-0000-3520-0250 Clean Up Services 0.00 4,096.97 -4,096.97 100-0000-3520-0300 Planning Commission Fees 40,000.00 14,392.51 25,607.49 100-0000-3520-0400 Plan Checking Fees 140,000.00 88,699.86 51,300.14 100-0000-3530-0100 Building Permit Surcharge 15,000.00 12,374.02 2,625.98 100-0000-3540-0100 Assessment Searches 500.00 619.05 -119.05 100-0000-3540-0500 Developer Charges 8,000.00 8,500.00 -500.00 100-0000-3550-0100 Investigation Fees 8,000.00 601.00 7,399.00 100-0000-3550-0200 Fire Code Enforcement 50,000.00 24,437.74 25,562.26 100-0000-3560-0100 Engineering Admin Fee 8,000.00 8,130.36 -130.36 1 00-0000-3570-0100 NSF - Administrative Charge 0.00 0.00 0.00 100-0000-3575-0100 Engineering Charges/SA Project 565,500.00 277,851.89 287,648.11 100-0000-3575-0200 Community Dev Charges/SA Proj 0.00 0.00 0.00 100-0000-3580-0100 Admin Charges-Sewer Fund 53,009.00 39,756.77 13,252.23 100-0000-3585-0100 Admin Charges-Storm Sewer Fund 14,263.00 10,697.23 3,565.77 100-0000-3585-0710 Admin Charges-Signs & Light 14,263.00 10,697.23 3,565.77 100-0000-3590-0100 Admin Charges-Parking Fund 17,431.00 13,073.23 4,357.77 100-0000-3595-0100 Admin Charges- TIF Funds 0.00 0.00 0.00 100-0000-3599-0100 Miscellaneous Service Charges 0.00 -242.39 242.39 CHARGES FOR SERVICES 1,213,502,00 666,661.07 546,840,93 100-0000-3610-0200 Ordinance Violations 120,000.00 86,862.87 33,137.13 100-0000-3610-0300 Administrative Citations 0.00 75.00 -75.00 100-0000-3610-0500 Other Fines 0.00 250.00 -250.00 100-0000-3610-0600 Dog Impound Fee 700.00 546.05 153.95 FINES AND FORFEITS 120,700,00 87,733,92 32,966,08 100-0000-3700-1000 Miscellaneous (Needs Coding) 0.00 0.00 0.00 100-0000-3810-0200 Interest Earnings 135,000.00 7,314.29 127,685.71 100-0000-3820-0100 Donations 0.00 0.00 0.00 100-0000-3830-0100 Sale of Property 15,000.00 0.00 15,000.00 100-0000-3840-0100 Copies 4,000.00 1,872.68 2,127.32 100-0000-3860-0100 Lease / Rentals 12,000.00 5,548.71 6,451.29 100-0000-3870-0100 Refunds and Reimbursements 50,000.00 25,523.55 24,476.45 100-0000-3875-0100Interfund Revenue 0.00 0.00 0.00 100-0000-3880-0100 Miscellaneous Income 20,000.00 -22.53 20,022.53 100-0000-3880-0105 Vending Machine Commissions 0.00 0.00 0.00 100-0000-3880-0200 Cash Over/Short 0.00 27.73 -27.73 MISCELLANEOUS 236,000,00 40,264,43 195,735.57 100-0000-3910-0270 Transfer In-Friends of Fire 0.00 0.00 0.00 100-0000-3910-0404 Transfer In-Co Bonds 2004 0.00 0.00 0.00 100-0000-3910-0405 Transfer In-GO CO Bonds 2005 41,800.00 0.00 41,800.00 100-0000-3910-0407 Transfer In -GO CO Bonds 2007 185,800.00 0.00 185,800.00 100-0000-3910-0408 Transfer in_CO Bonds 2008 966,200.00 0.00 966,200.00 100-0000-3910-0416 Transfer In-CO Bonds 2006 1,000.00 0.00 1,000.00 100-0000-3910-0420 Transfer In-Co Bonds 2003 0.00 0.00 0.00 100-0000-3910-0423 Transfer In-2001 C/O Bonds 0.00 0.00 0.00 100-0000-3910-0424 Transfer In-Co Bonds 2000 0.00 0.00 0.00 100-0000-3910-0428 Transfer In-Co Bonds 1998 0.00 0.00 0.00 100-0000-3910-0490 Transfer In-Capital Proj Fund 22,666.00 0.00 22,666.00 100-0000-3920-0120 Proceeds of Capital Lease Oblg 0.00 0.00 0.00 2 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-0000-3930-0100 Sale of Property (Material) 0.00 0.00 0.00 OTHER FINANCING SOURCES 1,217,466,00 0,00 1,217,466,00 0000 11,443,052,00 5,112,724,48 6,330,327,52 Revenue 11,443,052,00 5,112,724.48 6,330,327,52 Expense 4000 MAYOR & CITY COUNCIL 100-4000-1200-0000 Part Time Salaries 37,800.00 29,077.60 8,722.40 100-4000-1410-0000 PERA 1,890.00 1,454.20 435.80 100-4000-1420-0000 FICAlMedicare 2,335.00 1,450.90 884.10 100-4000-1500-0000 Hospital/ Medical 32,920.00 27,411.20 5,508.80 100-4000-1520-0000 Dental Insurance 2,280.00 1,918.00 362.00 PERSONNEL SERVICES 77,225,00 61,311,90 15,913,10 100-4000-3002-0000 Contractual 33,500.00 22,333.36 11,166.64 100-4000-3003-0000 Orderly Annexation 7,200.00 7,163.76 36.24 100-4000-3099-0000 Other Professional Services 3,000.00 0.00 3,000.00 100-4000-3102-0000 Postage 0.00 0.00 0.00 100-4000-3200-0000 Mileage 100.00 230.16 -130.16 100-4000-3201-0000 Seminar/Conference Fees 2,500.00 0.00 2,500.00 100-4000-3202-0000 Meals 750.00 1,327.86 -577.86 100-4000-3203-0000 Housing 2,000.00 728.61 1,271.39 100-4000-3500-0000 General Insurance 714.00 0.00 714.00 SERVICES AND CHARGES 49,764,00 31,783,75 17,980,25 100-4000-4000-0000 Memberships and Dues 14,650.00 14,799.00 -149.00 100-4000-4010-0000 Contingency 2,500.00 0.00 2,500.00 100-4000-4099-0000 Miscellaneous Charges 2,000.00 95.90 1,904.10 MISCELLANEOUS 19,150,00 14,894,90 4,255,10 100-4000-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4000 MAYOR & CITY COUNCIL 146,139,00 107,990,55 38,148,45 4010 ELECTIONS 100-4010-1100-0000 Overtime - Fulltime 1,500.00 351.26 1,148.74 100-4010-1200-0000 Part Time Salaries 0.00 0.00 0.00 100-4010-1410-0000 PERA 98.00 22.82 75.18 100-4010-1420-0000 FICAlMedicare 115.00 26.25 88.75 100-4010-1500-0000 Hospital/ Medical 0.00 40.92 -40.92 100-4010-1520-0000 Dental Insurance 0.00 3.30 -3.30 100-4010-1550-0000 Judges/Custodian 28,800.00 9,831.68 18,968.32 PERSONNEL SERVICES 30,513,00 10,276,23 20,236,77 100-4010-2101-0000 General Supplies 750.00 635.22 114.78 SUPPLIES 750,00 635,22 114,78 100-4010-3102-0000 Postage 1,000.00 229.52 770.48 100-4010-3200-0000 Mileage 200.00 0.00 200.00 100-4010-3202-0000 Meals 0.00 461.88 -461.88 100-4010-3400-0000 Printing and Publishing 2,000.00 187.20 1,812.80 100-4010-3500-0000 General Insurance 46.00 0.00 46.00 100-4010-3707-0000 Maintenance Agreements 4,000.00 4,230.00 -230.00 3 2008 2008 2008 Account Number Description Budget Y-T-D Variance SERVICES AND CHARGES 7,246,00 5,108,60 2,137,40 100-4010-4099-0000 Miscellaneous Charges 2,500.00 137.83 2,362.17 MISCELLANEOUS 2,500,00 137,83 2,362,17 100-4010-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0,00 0,00 0,00 100-4010-7010-0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4010 ELECTIONS 41,009,00 16,157,88 24,851.12 4020 MIS SUPPORT SERVICES 100-4020-1000-0000 Full Time Salaries 108,409.00 69,193.95 39,215.05 100-4020-1100-0000 Overtime - Full Time 0.00 0.00 0.00 100-4020-1112-0000 Sick Pay 0.00 1,372.47 -1,372.47 100-4020-1113-0000 Vacation Pay 0.00 6,263.48 -6,263.48 100-4020-1200-0000 Part Time Salaries 0.00 0.00 0.00 100-4020-1410-0000 PERA 7,047.00 4,989.78 2,057.22 100-4020-1420-0000 FICAlMedicare 8,293.00 5,810.36 2,482.64 100-4020-1500-0000 Hospital/ Medical 13,717.00 8,574.07 5,142.93 100-4020-1520-0000 Dental Insurance 821.00 688.77 132.23 100-4020-1540-0000 Life Insurance 117.00 78.72 38.28 PERSONNEL SERVICES 138,404,00 96,971,60 41,432,40 100-4020-210 1-0000 General Supplies 1,500.00 1,879.28 -379.28 100-4020-2107-0000 Software 5,000.00 2,798.95 2,201.05 100-4020-2302-0000 Other Minor Equipment 4,000.00 2,927.49 1,072.51 SUPPLIES 10,500,00 7,605,72 2,894,28 100-4020-3010-0000 Internet 4,800.00 3,064.87 1,735.13 100-4020-3099-0000 Other Professional Services 7,000.00 5,351.28 1,648.72 100-4020-3101-0000 Telephone 0.00 0.00 0.00 100-4020-3103-0000 Pager Services 0.00 0.00 0.00 100-4020-3200-0000 Mileage 500.00 0.00 500.00 100-4020-3201-0000 Seminar/Conference Fees 2,000.00 1,810.00 190.00 100-4020-3202-0000 Meals 0.00 0.00 0.00 100-4020-3203-0000 Housing 0.00 0.00 0.00 100-4020-3400-0000 Printing and Publishing 0.00 0.00 0.00 100-4020-3500-0000 General Insurance 736.00 0.00 736.00 100-4020-3702-0000 Equipment Repair Charges 1,000.00 0.00 1,000.00 100-4020-3707-0000 Maintenance Agreements 11,300.00 7,902.05 3,397.95 SERVICES AND CHARGES 27,336.00 18,128,20 9,207,80 100-4020-4000-0000 Memberships and Dues 0.00 0.00 0.00 100-4020-4001-0000 Subscriptions 150.00 69.95 80.05 100-4020-4099-0000 Miscellaneous Charges 0.00 0.00 0.00 MISCELLANEOUS 150,00 69,95 80,05 100-4020-5310-0000 C/O MIS Computer Equipment 89,000.00 48,027.22 40,972.78 CAPITAL OUTLAY 89,000,00 48,027,22 40,972,78 100-4020-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4 2008 2008 2008 Account Number Description Budget Y-T-D Variance 4020 MIS SUPPORT SERVICES 265,390,00 170,802,69 94,587,31 4030 FINANCE 100-4030-1000-0000 Full Time Salaries 271,174.00 176,849.06 94,324.94 100-4030-1100-0000 Overtime - Full Time 0.00 0.00 0.00 100-4030-1111-0000 Severance Pay 0.00 0.00 0.00 100-4030-1112-0000 Sick Pay 0.00 3,145.21 -3,145.21 100-4030-1113-0000 Vacation Pay 0.00 11,876.01 -11,876.01 100-4030-1200-0000 Part Time Salaries 0.00 0.00 0.00 100-4030-1410-0000 PERA 17,626.00 12,461.15 5,164.85 100-4030-1420-0000 FICNMedicare 20,745.00 14,177.07 6,567.93 100-4030-1500-0000 Hospital/Medical 32,172.00 25,003.24 7,168.76 100-4030-1520-0000 Dental Insurance 2,052.00 1,724.55 327.45 100-4030-1540-0000 Life Insurance 292.00 194.40 97.60 PERSONNEL SERVICES 344,061.00 245,430,69 98,630,31 100-4030-2000-0000 Office Supplies 2,500.00 535.04 1,964.96 100-4030-2101-0000 General Supplies 1,200.00 20.65 1,179.35 100-4030-2111-0000 Paper/Fonns 2,500.00 0.00 2,500.00 100-4030-2302-0000 Other Minor Equipment 500.00 745.19 -245.19 SUPPLIES 6,700,00 1,300,88 5,399,12 100-4030-3004-0000 Auditing 30,600.00 30,427.00 173.00 100-4030-3011-0000 Assessing-Special Assessments 30.00 1,008.00 -978.00 100-4030-3012-0000 Computer Programming 0.00 0.00 0.00 100-4030-3013-0000 Records Retention 1,500.00 0.00 1,500.00 100-4030-3099-0000 Other Professional Services 3,000.00 5,330.64 -2,330.64 100-4030-3102-0000 Postage 1,700.00 1,387.52 312.48 100-4030-3200-0000 Mileage 150.00 187.81 -37.81 100-4030-3201-0000 Seminar/Conference Fees 2,500.00 1,126.50 1,373.50 100-4030-3202-0000 Meals 100.00 0.00 100.00 100-4030-3203-0000 Housing 0.00 0.00 0.00 100-4030-3400-0000 Printing and Publishing 1,500.00 506.25 993.75 100-4030-3500-0000 General Insurance 4,561.00 0.00 4,561.00 100-4030-3502-0000 Bonds 0.00 0.00 0.00 100-4030-3702-0000 Equipment Repair Charges 0.00 0.00 0.00 100-4030-3707-0000 Maintenance Agreements 18,000.00 17,732.81 267.19 SERVICES AND CHARGES 63,641.00 57,706,53 5,934,47 100-4030-4000-0000 Memberships and Dues 500.00 210.00 290.00 100-4030-4001-0000 Subscriptions 250.00 235.00 15.00 100-4030-4099-0000 Miscellaneous Charges 1,000.00 950.94 49.06 MISCELLANEOUS 1,750,00 1,395,94 354,06 100-4030-5200-0000 CO & Improvements 0.00 4,261.32 -4,261.32 100-4030-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 100-4030-5310-0000 C/O MIS Computer Equipment 4,500.00 3,236.28 1,263.72 CAPITAL OUTLAY 4,500,00 7,497,60 -2,997,60 100-4030-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4030 FINANCE 420,652,00 313,331.64 107,320,36 4040 ADMINISTRATION 100-4040-1000-0000 Full Time Salaries 353,840.00 170,859.65 182,980.35 5 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4040-1100-0000 Overtime - Full Time 0.00 0.00 0.00 100-4040-1111-0000 Severance Pay 0.00 0.00 0.00 100-4040-1112-0000 Sick Pay 0.00 6,823.59 -6,823.59 100-4040-1113-0000 Vacation Pay 0.00 13,640.00 -13,640.00 100-4040-1200-0000 Part Time Salaries 5,500.00 2,257.50 3,242.50 100-4040-1410-0000 PERA 22,765.00 12,253.94 10,511.06 . 100-4040-1420-0000 FICAlMedicare 27,490.00 14,661.26 12,828.74 100-4040-1430-0000 Deferred Compensation 0.00 0.00 0.00 100-4040-1500-0000 Hospital / Medical 32,346.00 19,012.00 13,334.00 100-4040-1520-0000 Dental Insurance 2,234.00 1,496.05 737.95 100-4040-1540-0000 Life Insurance 318.00 168.48 149.52 PERSONNEL SERVICES 444,493,00 241,172,47 203,320,53 100-4040-2000-0000 Office Supplies 4,200.00 1,001.93 3,198.07 100-4040-2101-0000 General Supplies 500.00 101.66 398.34 100-4040-2302-0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 5,700,00 1,103,59 4,596,41 100-4040-3011-0000 Assessing 84,254.00 83,472.75 781.25 100-4040-3013-0000 Records Retention 2,750.00 945.95 1,804.05 100-4040-3099-0000 Other Professional Services 20,000.00 10,564.59 9,435.41 100-4040-3101-0000 Telephone 0.00 88.60 -88.60 100-4040-3102-0000 Postage 3,800.00 5,758.71 -1,958.71 100-4040-3103-0000 Cellular Phones 650.00 303.04 346.96 100-4040-3200-0000 Mileage 1,300.00 12.12 1,287.88 100-4040-3201-0000 Seminar/Conference Fees 3,500.00 4,386.10 -886.10 100-4040-3202-0000 Meals 800.00 25.06 774.94 100-4040-3203-0000 Housing 1,500.00 728.20 771.80 100-4040-3400-0000 Printing and Publishing 12,200.00 6,058.16 6,141.84 100-4040-3500-0000 General Insurance 5,168.00 0.00 5,168.00 100-4040-3702-0000 Equipment Repair Charges 500.00 554.34 -54.34 100-4040-3707-0000 Maintenance Agreements 7,000.00 8,326.17 -1,326.17 SERVICES AND CHARGES 143,422,00 121,223,79 22,198,21 100-4040-4000-0000 Memberships and Dues 2,250.00 1,462.98 787.02 100-4040-4001-0000 Subscriptions 1,400.00 518.38 881.62 100-4040-4099-0000 Miscellaneous Charges 1,000.00 213.01 786.99 MISCELLANEOUS 4,650,00 2,194,37 2,455,63 100-4040-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 100-4040-5310-0000 C/O MIS Computer Equipment 34,600.00 21,449.09 13,150.91 CAPITAL OUTLAY 34,600,00 21,449,09 13,150,91 100-4040-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4040 ADMINISTRATION 632,865,00 387,143,31 245,721.69 4045 LEGAL/CITY ATTORNEY 100-4045-1200-0000 Retainer 98,503.00 70,262.60 28,240.40 100-4045-1410-0000 PERA 6,403.00 4,561.97 1,841.03 100-4045-1420-0000 FICAlMedicare 7,535.00 4,968.34 2,566.66 100-4045-1500-0000 Hospital / Medical 9,976.00 8,311.20 1,664.80 100-4045-1520-0000 Dental Insurance 456.00 383.60 72.40 PERSONNEL SERVICES 122,873,00 88,487,71 34,385,29 6 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4045-2101-0000 General Supplies 1,500.00 2,054.11 -554.11 SUPPLIES 1,500,00 2,054,11 -554,11 100-4045-3008-0000 Legal/Prosecution 145,000.00 113,220.00 31,780.00 100-4045-3015-0000 Annexation 3,000.00 0.00 3,000.00 100-4045-3016-0000 Interstate Bridge 0.00 0.00 0.00 100-4045-3018-0000 Annexation Easements 3,000.00 0.00 3,000.00 100-4045-3099-0000 Other Professional Services 8,000.00 375.00 7,625.00 100-4045-3201-0000 Seminar/Conference Fees 0.00 0.00 0.00 100-4045-3500-0000 General Insurance 2,775.00 0.00 2,775.00 SERVICES AND CHARGES 161,775,00 113,595,00 48,180,00 100-4045-4099-0000 Miscellaneous Charges 2,000.00 46.00 1,954.00 MISCELLANEOUS 2,000,00 46,00 1,954,00 4045 LEGAUCITY ATTORNEY 288,148,00 204,182,82 83,965,18 4050 PLANT/CITY HALL 100-4050-1000-0000 Full Time Salaries 0.00 0.00 0.00 100-4050-1100-0000 Overtime - Full Time 0.00 0.00 0.00 100-4050-1111-0000 Severance Pay 0.00 0.00 0.00 100-4050-1112-0000 Sick Pay 0.00 0.00 0.00 100-4050-1113-0000 Vacation Pay 0.00 0.00 0.00 100-4050-1410-0000 PERA 0.00 0.00 0.00 100-4050-1420-0000 FICAlMedicare 0.00 0.00 0.00 100-4050-1500-0000 Hospital/Medical 0.00 0.00 0.00 100-4050-1520-0000 Dental Insurance 0.00 0.00 0.00 100-4050-1540-0000 Life Insurance 0.00 0.00 0.00 PERSONNEL SERVICES 0,00 0,00 0,00 100-4050-2101-0000 General Supplies 1,200.00 3,396.59 -2,196.59 100-4050-2102-0000 Janitorial Supplies 12,000.00 3,636.97 8,363.03 100-4050-2201-0000 Equipment Repair Supplies 300.00 0.00 300.00 100-4050-2202-0000 Building Repair Supplies 2,000.00 50.86 1,949.14 100-4050-2302-0000 Other Minor Equipment 1,500.00 0.00 1,500.00 SUPPLIES 17,000,00 7,084.42 9,915,58 100-4050-3002-0000 Contractual 25,000.00 14,835.49 10,164.51 100-4050-3099-0000 Other Professional Services 5,100.00 399.38 4,700.62 100-4050-3101-0000 Telephone 14,000.00 6,703.76 7,296.24 100-4050-3104-0000 Pager Service 0.00 -2.67 2.67 100-4050-3201-0000 Seminar/Conference Fees 350.00 0.00 350.00 100-4050-3500-0000 General Insurance 3,952.00 0.00 3,952.00 100-4050-3600-0000 Electricity 36,750.00 23,275.38 13,474.62 100-4050-3601-0000 Natural Gas 35,000.00 17,068.40 17,931.60 100-4050-3702-0000 Equipment Repair Charges 6,000.00 2,133.79 3,866.21 100-4050-3703-0000 Building Repair Charges 15,000.00 4,294.75 10,705.25 100-4050-3707-0000 Maintenance Agreements 17,500.00 17,723.63 -223.63 100-4050-3806-0000 Uniforms 0.00 0.00 0.00 SERVICES AND CHARGES 158,652.00 86,431,91 72,220,09 100-4050-4012-0000 Pest Control 500.00 0.00 500.00 100-4050-4099-0000 Miscellaneous Charges 750.00 86.23 663.77 MISCELLANEOUS 1,250,00 86,23 1,163,77 100-4050-5200-0000 C/O & Improvements 69,000.00 0.00 69,000.00 7 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4050-5300-0000 C/O Machinery & Equipment 31,000.00 0.00 31,000.00 CAPITAL OUTLAY 100,000,00 0,00 100,000,00 100-4050-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4050 PLANT/CITY HALL 276,902,00 93,602.56 183,299,44 4055 COMMUNITY DEVELOPMENT 100-4055-1000-0000 Full Time Salaries 174,590.00 115,237.29 59,352.71 100-4055-1100-0000 Overtime - Full Time 1,000.00 0.00 1,000.00 100-4055-1111-0000 Severance Pay 0.00 0.00 0.00 100-4055-1112-0000 Sick Pay 0.00 1,176.74 -1,176.74 100-4055-1113-0000 Vacation Pay 0.00 6,959.35 -6,959.35 100-4055-1200-0000 Part Time Salaries 0.00 0.00 0.00 100-4055-1410-0000 PERA 11,414.00 8,012.64 3,401.36 100-4055-1420-0000 FICAlMedicare 13,433.00 9,113.28 4,319.72 100-4055-1500-0000 Hospital / Medical 18,580.00 15,463.46 3,116.54 100-4055-1520-0000 Dental Insurance 1,140.00 958.19 181.81 100-4055-1540-0000 Life Insurance 162.00 108.00 54.00 PERSONNEL SERVICES 220,319,00 157,028,95 63,290.05 100-4055-2000-0000 Office Supplies 3,000.00 1,400.80 1,599.20 100-4055-2101-0000 General Supplies 1,000.00 759.79 240.21 100-4055-2107-0000 Computer Software 1,200.00 1,200.00 0.00 100-4055-211O-0000Automotive Fuel 2,050.00 1,871.54 178.46 100-4055-2201-0000 Equipment Repair Supplies 200.00 0.00 200.00 100-4055-2302-0000 Other Minor Equipment 1,900.00 0.00 1,900.00 SUPPLIES 9,350,00 5,232,13 4,117,87 100-4055-3013-0000 Record Retention 2,000.00 0.00 2,000.00 100-4055-3099-0000 Other Professional Services 78,589.00 91,544.07 -12,955.07 100-4055-3102-0000 Postage 3,000.00 2,785.48 214.52 100-4055-3200-0000 Mileage 400.00 16.67 383.33 100-4055-3201-0000 Seminar/Conference Fees 1,900.00 550.00 1,350.00 100-4055-3202-0000 Meals 200.00 0.00 200.00 100-4055-3203-0000 Housing 600.00 0.00 600.00 100-4055-3204-0000 Education 0.00 0.00 0.00 100-4055-3400-0000 Printing and Publishing 4,000.00 1,306.03 2,693.97 100-4055-3500-0000 General Insurance 3,321.00 0.00 3,321.00 100-4055-3702-0000 Equipment Repair Charges 600.00 105.40 494.60 SERVICES AND CHARGES 94,610,00 96,307,65 -1,697,65 100-4055-4000-0000 Memberships and Dues 900.00 1,013.00 -113.00 100-4055-4001-0000 Subscriptions 700.00 592.93 107.07 100-4055-4099-0000 Miscellaneous Charges 500.00 635.74 -135.74 MISCELLANEOUS 2,100,00 2,241,67 -141.67 100-4055-5200-0000 C/O & Improvements 0.00 0.00 0.00 100-4055-5300-0000 C/O Machinery & Equipment 1,000.00 0.00 1,000.00 100-4055-5310-0000 C/O MIS Computer Equipment 7,100.00 809.21 6,290.79 100-4055-5400-0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 8,100,00 809,21 7,290,79 100-4055-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 8 ---- Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 4055 COMMUNITY DEVELOPMENT 334,479,00 261,619,61 72,859,39 4060 POLICE 100-4060-1000-0000 Full Time Salaries 1,657,511.00 999,655.79 657,855.21 100-4060-1100-0000 Overtime - Full Time 95,000.00 91,057.22 3,942.78 100-4060-1110-0000 Overtime - Fulltime (Airport) 0.00 0.00 0.00 100-4060-1111-0000 Severance Pay 0.00 0.00 0.00 100-4060-1112-0000 Sick Pay 0.00 26,771.82 -26,771.82 100-4060-1113-0000 Vacation Pay 0.00 68,780.85 -68,780.85 100-4060-1199-0000 Labor/Benefits- Vehicle Repair 4,000.00 1,373.79 2,626.21 100-4060-1200-0000 Part Time Salaries 60,000.00 24,208.36 35,791.64 100-4060-1300-0000 Overtime - Part Time 0.00 1,429.69 -1,429.69 100-4060-1410-0000 PERA 226,393.00 147,448.55 78,944.45 100-4060-1420-0000 FICAlMedicare 32,978.00 20,274.27 12,703.73 100-4060-1500-0000 Hospital / Medical 197,676.00 141,766.05 55,909.95 100-4060-1520-0000 Dental Insurance 11,628.00 9,827.20 1,800.80 100-4060-1540-0000 Life Insurance 1,657.00 1,101.60 555.40 100-4060-1700-0000 Uniform Allowance 20,000.00 14,937.52 5,062.48 100-4060-1910-0000 Holiday Pay 56,207.00 925.50 55,281.50 PERSONNEL SERVICES 2,363,050,00 1,549,558,21 813,491,79 100-4060-2000-0000 Office Supplies 6,500.00 4,731.94 1,768.06 100-4060-2101-0000 General Supplies 13,000.00 8,325.11 4,674.89 100-4060-2103-0000 Auto Maintenance Supplies 1,500.00 2,315.09 -815.09 100-4060-2110-0000Automotive Fuel 65,000.00 64,755.30 244.70 100-4060-2111-0000 Paper/Forms 1,800.00 0.00 1,800.00 100-4060-2115-0000Tires 2,500.00 0.00 2,500.00 100-4060-2201-0000 Equipment Repair Supplies 700.00 58.19 641.81 100-4060-2302-0000 Other Minor Equipment 11,000.00 522.45 10,477.55 100-4060-2350-0000 Federal Forfeiture Expenditure 0.00 0.00 0.00 SUPPLIES 102,000,00 80,708,08 21,291,92 100-4060-3099-0000 Other Professional Services 7,000.00 5,334.97 1,665.03 100-4060-3101-0000 Telephone 2,500.00 0.00 2,500.00 100-4060-3102-0000 Postage 1,500.00 724.49 775.51 100-4060-3103-0000 Cellular Phones 10,000.00 9,335.04 664.96 100-4060-3104-0000 Pagers 1,500.00 1,509.79 -9.79 100-4060-3105-0000800 MHZ Radio Service Fee 11,000.00 722.83 10,277.17 100-4060-3106-0000 Terminal Access Charge 26,500.00 9,040.00 17,460.00 100-4060-3200-0000 Mileage 2,000.00 0.00 2,000.00 100-4060-3201-0000 Training 18,000.00 3,468.52 14,531.48 100-4060-3202-0000 Meals 2,000.00 1,230.82 769.18 100-4060-3203-0000 Housing 3,000.00 815.45 2,184.55 100-4060-3204-0000 Education 4,000.00 12,767.08 -8,767.08 100-4060-3400-0000 Printing and Publishing 2,500.00 2,314.38 185.62 100-4060-3500-0000 General Insurance 76,795.00 0.00 76,795.00 100-4060-3600-0000 Electricity 0.00 0.00 0.00 100-4060-3601-0000 Natural Gas 0.00 0.00 0.00 100-4060-3701-0000 Vehicle Repair Charges 12,000.00 15,156.83 -3,156.83 100-4060-3702-0000 Equipment Repair Charges 3,000.00 2,749.85 250.15 100-4060-3707-0000 Maintenance Agreements 6,000.00 0.00 6,000.00 100-4060-3804-0000 Equipment RentaJ/Lease 4,000.00 0.00 4,000.00 SERVICES AND CHARGES 193,295,00 65,170,05 128,124,95 100-4060-4000-0000 Memberships and Dues 2,000.00 1,530.00 470.00 9 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4060-4001-0000 Subscriptions 500.00 84.00 416.00 100-4060-4004-0000 Vet Fees 7,500.00 1,467.88 6,032.12 100-4060-4008-0000 Doctor's Fees 2,500.00 536.00 1,964.00 100-4060-4099-0000 Miscellaneous Charges 3,500.00 8,766.43 -5,266.43 MISCELLANEOUS 16,000,00 12,384,31 3,615,69 100-4060-5300-0000 C/O Machinery & Equipment 9,500.00 9,055.75 444.25 100-4060-5310-0000 C/O MIS Computer Equipment 131,800.00 66,817.66 64,982.34 100-4060-5400-0000 C/O Automotive Equipment 154,000.00 157,456.92 -3,456.92 CAPITAL OUTLAY 295,300,00 233,330,33 61,969.67 100-4060-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 100-4060-7020-0000 Depreciation-Contributed 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4060 POLICE 2,969,645,00 1,941,150,98 1,028,494,02 4070 FIRE 100-4070-1000-0000 Full Time Salaries 571,296.00 370,386.74 200,909.26 100-4070-1100-0000 Overtime - Full Time 47,727.00 32,754.43 14,972.57 100-4070-1111-0000 Severance Pay 0.00 0.00 0.00 100-4070-1112-0000 Sick Pay 0.00 6,348.66 -6,348.66 100-4070-1113-0000 Vacation Pay 0.00 27,064.13 -27,064.13 100-4070-1199-0000 Labor/Benefits- Vehicle Repair 1,500.00 1,304.41 195.59 100-4070-1200-0000 Part Time Salaries 105,000.00 76,335.22 28,664.78 100-4070-1300-0000 Overtime - Part Time 5,000.00 1,824.22 3,175.78 100-4070-1410-0000 PERA 80,373.00 55,245.12 25,127.88 100-4070-1420-0000 FICAlMedicare 19,494.00 8,188.22 11,305.78 100-4070-1500-0000 Hospital/Medical 72,508.00 63,491.01 9,016.99 100-4070-1520-0000 Dental Insurance 4,332.00 3,637.12 694.88 100-4070-1540-0000 Life Insurance 617.00 410.40 206.60 100-4070-1700-0000 Uniform Allowance 6,000.00 4,666.79 1,333.21 100-4070-1910-0000 Holiday Pay 15,952.00 0.00 15,952.00 100-4070-1920-0000 Medical Evaluations 7,000.00 731.00 6,269.00 PERSONNEL SERVICES 936,799,00 652,387,47 284,411,53 100-4070-2000-0000 Office Supplies 1,800.00 942.73 857.27 100-4070-2101-0000 General Supplies 3,000.00 1,173.12 1,826.88 100-4070-2103-0000 Auto Maintenance Supplies 500.00 0.00 500.00 100-4070-2107-0000 Computer Software 1,120.00 781.50 338.50 100-4070-2108-0000 Fire Education Materials 4,000.00 2,153.08 1,846.92 100-4070-2110-0000 Automotive Fuel 12,000.00 14,324.78 -2,324.78 100-4070-2111-0000 Paper/F orms 350.00 0.00 350.00 100-4070-2115-0000 Tires 3,500.00 493.33 3,006.67 100-4070-2201-0000 Equipment Repair Supplies 1,500.00 557.67 942.33 100-4070-2301-0000 Safety Equipment 6,000.00 1,118.15 4,881.85 100-4070-2302-0000 Other Minor Equipment 6,000.00 3,883.54 2,116.46 SUPPLIES 39,770,00 25,427,90 14,342,10 100-4070-3010-0000 Internet Service 1,200.00 0.00 1,200.00 100-4070-3099-0000 Professional Services 7,000.00 477.85 6,522.15 100-4070-3101-0000 Telephone 1,500.00 1,266.28 233.72 100-4070-3102-0000 Postage 750.00 231.08 518.92 100-4070-3103-0000 Cellular Phones 2,000.00 1,882.43 117.57 100-4070-3104-0000 Pager Services 4,800.00 2,432.25 2,367.75 100-4070-3105-0000800 MHZ Radio Service Fee 7,000.00 231.00 6,769.00 10 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4070-3200-0000 Mileage 550.00 222.63 327.37 100-4070-3201-0000 Seminar/Conference Fees 3,000.00 695.00 2,305.00 100-4070-3202-0000 Meals 500.00 512.67 -12.67 100-4070-3203-0000 Housing 1,750.00 492.31 1,257.69 100-4070-3204-0000 Training and Education 10,000.00 7,206.68 2,793.32 100-4070-3400-0000 Printing and Publishing 1,000.00 782.50 217.50 100-4070-3500-0000 General Insurance 59,432.00 1,395.00 58,037.00 100-4070-3701-0000 Vehicle Repair Charges 20,000.00 9,004.99 10,995.01 1 00-4070-3702-0000 Equipment Repair Charges 2,500.00 822.70 1,677.30 100-4070-3707 -0000 Maintenance Agreements 2,500.00 1,925.92 574.08 SERVICES AND CHARGES 125,482,00 29,581.29 95,900,71 100-4070-4000-0000 Memberships and Dues 1,800.00 2,155.50 -355.50 100-4070-4001-0000 Subscriptions 800.00 238.20 561.80 100-4070-4002-0000 Laundry 250.00 0.00 250.00 100-4070-4099-0000 Miscellaneous Charges 3,500.00 1,759.26 1,740.74 MISCELLANEOUS 6,350,00 4,152,96 2,197,04 100-4070-5200-0000 C/O & Improvements 40,200.00 0.00 40,200.00 100-4070-5300-0000 C/O Machinery & Equipment 70,500.00 35,747.82 34,752.18 100-4070-5310-0000 C/O MIS Computer Equipment 30,200.00 1,078.76 29,121.24 100-4070-5400-0000 C/O Automotive Equipment 100,000.00 0.00 100,000.00 CAPITAL OUTLAY 240,900,00 36,826,58 204,073,42 100-4070-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 100-4070-7020-0000 Depreciation-Contributed 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4070 FIRE 1,349,301,00 748,376,20 600,924,80 4080 INSPECTIONS 100-4080-1000-0000 Full Time Salaries 150,126.00 95,706.07 54,419.93 100-4080-1100-0000 Overtime - Full Time 1,600.00 3,220.01 -1,620.01 100-4080-1111-0000 Severance Pay 0.00 0.00 0.00 100-4080-1112-0000 Sick Pay 0.00 2,490.49 -2,490.49 100-4080-1113-0000 Vacation Pay 0.00 7,706.94 -7,706.94 100-4080-1199-0000 Labor/Benefits- Vehicle Repair 1,500.00 444.06 1,055.94 100-4080-1410-0000 PERA 9,862.00 7,087.27 2,774.73 100-4080-1420-0000 FICAlMedicare 11,607.00 7,803.80 3,803.20 100-4080-1500-0000 Hospital/Medical 20,013.00 15,463.48 4,549.52 100-4080-1520-0000 Dental Insurance 1,140.00 958.16 181.84 100-4080-1540-0000 Life Insurance 162.00 122.40 39.60 PERSONNEL SERVICES 196,010,00 141,002.68 55,007,32 100-4080-2000-0000 Office Supplies 2,000.00 570.63 1,429.37 100-4080-2101-0000 General Supplies 2,000.00 2,230.86 -230.86 100-4080-2110-0000 Automotive Fuel 2,300.00 1,845.94 454.06 100-4080-2115-0000Tires 700.00 0.00 700.00 100-4080-2201-0000 Equipment Repair Supplies 700.00 72.95 627.05 100-4080-2302-0000 Other Minor Equipment 1,000.00 84.14 915.86 SUPPLIES 8,700,00 4,804,52 3,895,48 100-4080-3013-0000 Records Retention 3,000.00 188.55 2,811.45 100-4080-3099-0000 Other Professional Services 3,000.00 1,420.48 1,579.52 100-4080-3101-0000 Telephone 100.00 0.00 100.00 100-4080-3102-0000 Postage 400.00 152.38 247.62 11 -.-.- 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4080-3103-0000 Cellular Phones 1,300.00 718.72 581.28 100-4080-3200-0000 Mileage 150.00 102.01 47.99 100-4080-3201-0000 Seminar/Conference Fees 3,500.00 1,780.50 1,719.50 100-4080-3202-0000 Meals 500.00 0.00 500.00 100-4080-3203-0000 Housing 1,500.00 0.00 1,500.00 100-4080-3205-0000 Education 1,000.00 0.00 1,000.00 100-4080-3400-0000 Printing and Publishing 1,200.00 66.41 1,133.59 100-4080-3500-0000 General Insurance 2,928.00 0.00 2,928.00 100-4080-3702-0000 Equipment Repair Charges 300.00 0.00 300.00 100-4080-3707-0000 Maintenance Agreements 2,000.00 1,007.94 992.06 100-4080-3806-0000 Uniforms 1,800.00 1,020.54 779.46 100-4080-3904-0000 Building Permit Surcharge 15,000.00 7,981.15 7,018.85 SERVICES AND CHARGES 37,678,00 14,438,68 23,239,32 100-4080-4000-0000 Memberships and Dues 500.00 120.00 380.00 100-4080-4001-0000 Subscriptions 150.00 0.00 150.00 100-4080-4099-0000 Miscellaneous Charges 13,958.00 5,136.24 8,821.76 MISCELLANEOUS 14,608.00 5,256.24 9,351,76 100-4080-5300-0000 C/O Machinery & Equipment 3,300.00 3,300.00 0.00 100-4080-5310-0000 C/O MIS Computer Equipment 25,500.00 0.00 25,500.00 100-4080-5400-0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 28,800,00 3,300,00 25,500,00 100-4080-70 I 0-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIA nON 0,00 0,00 0,00 4080 INSPECTIONS 285,796,00 168,802,12 116,993,88 4085 CIVIL DEFENSE 100-4085-2101-0000 General Supplies 50.00 82.43 -32.43 SUPPLIES 50,00 82,43 -32,43 100-4085-3104-0000Alarms And Sirens 2,500.00 0.00 2,500.00 100-4085-3200-0000 Mileage 0.00 0.00 0.00 100-4085-3201-0000 Seminar/Conference Fees 900.00 440.00 460.00 100-4085-3203-0000 Housing 1,000.00 1,080.00 -80.00 100-4085-3500-0000 General Insurance 61.00 0.00 61.00 100-4085-3600-0000 Electricity 0.00 119.33 -119.33 100-4085-3706-0000 Command Post Maintenance 1,500.00 552.68 947.32 SERVICES AND CHARGES 5,961.00 2,192,01 3,768,99 100-4085-4000-0000 Memberships And Dues 300.00 260.00 40.00 100-4085-4099-0000 Miscellaneous Charges 250.00 552.68 -302.68 MISCELLANEOUS 550,00 812,68 -262,68 100-4085-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 100-4085-5310-0000 C/O MIS Equipment 6,300.00 1,470.00 4,830.00 CAPITAL OUTLAY 6,300,00 1,470,00 4,830.00 100-4085-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIA nON 0,00 0,00 0,00 4085 CIVIL DEFENSE 12,861,00 4,557,12 8,303,88 4090 ENGINEERING 12 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4090-1000-0000 Full Time Salaries 253,914.00 165,836.25 88,077.75 100-4090-1100-0000 Overtime - Full Time 5,000.00 3,160.74 1,839.26 100-4090-1111-0000 Severance Pay 0.00 0.00 0.00 100-4090-1112-0000 Sick Pay 0.00 4,178.95 -4,178.95 100-4090-1113-0000 Vacation Pay 0.00 9,548.14 -9,548.14 100-4090-1199-0000 Labor/Benefits- Vehicle Repair 500.00 0.00 500.00 100-4090-1200-0000 Part Time Salaries 0.00 0.00 0.00 100-4090-1300-0000 Overtime - Part Time 0.00 0.00 0.00 100-4090-1410-0000 PERA 16,683.00 11,767.44 4,915.56 100-4090-1420-0000 FICNMedicare 19,807.00 13,007.01 6,799.99 100-4090-1500-0000 Hospital / Medical 34,168.00 28,461.69 5,706.31 100-4090-1520-0000 Dental Insurance 1,756.00 1,476.77 279.23 100-4090-1540-0000 Life Insurance 249.00 166.32 82.68 PERSONNEL SERVICES 332,077.00 237,603,31 94,473,69 100-4090-2000-0000 Office Supplies 2,500.00 1,003.23 1,496.77 100-4090-2101-0000 General Supplies 1,200.00 454.95 745.05 100-4090-2107-0000 Computer Software 1,500.00 3,000.00 -1,500.00 100-4090-2110-0000Automotive Fuel 3,200.00 2,734.61 465.39 100-4090-2116-0000 Hydrants 3,000.00 329.84 2,670.16 100-4090-2302-0000 Other Minor Equipment 2,000.00 114.81 1,885.19 SUPPLIES 13,400,00 7,637,44 5,762,56 100-4090-3000-0000 Consulting Engineer 5,000.00 2,082.47 2,917.53 100-4090-3013-0000 Records Retention 0.00 0.00 0.00 100-4090-3099-0000 Other Professional Services 500.00 0.00 500.00 100-4090-3101-0000 Telephone 0.00 0.00 0.00 100-4090-3102-0000 Postage 250.00 609.43 -359.43 1 00-4090-31 03~0000 Cellular Phones 2,700.00 982.79 1,717.21 100-4090-3200-0000 Mileage 200.00 0.00 200.00 100-4090-3201-0000 Seminar/Conference Fees 1,700.00 1,529.85 170.15 100-4090-3400-0000 Printing and Publshing 500.00 0.00 500.00 100-4090-3500-0000 General Insurance 17,194.00 0.00 17,194.00 1 00-4090-3702-0000 Equipment Repair Charges 1,500.00 0.00 1,500.00 100-4090-3802-0000 Myrtle St Dump Site 11,077.00 10,995.00 82.00 SERVICES AND CHARGES 40,621,00 16,199,54 24,421,46 100-4090-4000-0000 Memberships And Dues 300.00 226.25 73.75 100-4090-4001-0000 Subscriptions 150.00 30.00 120.00 100-4090-4099-0000 Miscellaneous Charges 2,500.00 968.10 1,531.90 MISCELLANEOUS 2,950,00 1,224,35 1,725,65 100-4090-5200-0000 C/O & Capital Improvements 0.00 0.00 0.00 100-4090-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 100-4090-5310-0000 C/O MIS Computer Equipment 3,500.00 3,152.96 347.04 100-4090-5400-0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 3,500,00 3,152,96 347,04 100-4090-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 100-4090-7020-0000 Depreciation-Contributed 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4090 ENGINEERING 392,548,00 265,817,60 126,730,40 4100 STREET 100-4100-1000-0000 Full Time Salaries 394,233.00 250,886.40 143,346.60 13 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4100-1100-0000 Overtime - Full Time 10,000.00 5,357.59 4,642.41 100-4100-1111-0000 Severance Pay 0.00 0.00 0.00 100-4100-1112-0000 Sick Pay 0.00 10,599.60 -10,599.60 100-4100-1113-0000Vacation Pay 0.00 19,159.19 -19,159.19 100-4100-1199-0000 LaborlBenefits- V ehic1e Repair -7,500.00 -3,122.26 -4,377.74 100-4100-1200-0000 Part Time Salaries 20,700.00 11,323.13 9,376.87 100-4100-1300-0000 Overtime - Part Time 500.00 0.00 500.00 100-4100-1410-0000 PERA 26,610.00 18,649.76 7,960.24 100-4100-1420-0000 FICAlMedicare 32,943.00 21,254.21 11,688.79 100-4100-1500-0000 Hospital/Medical 74,508.00 54,444.69 20,Q63.31 100-4100-1520-0000 Dental Insurance 3,648.00 2,870.29 777.71 100-4100-1540-0000 Life Insurance 519.00 338.64 180.36 100-4100-1800-0000 Longevity Pay 5,149.00 0.00 5,149.00 PERSONNEL SERVICES 561,310,00 391,761,24 169,548,76 100-4100-2000-0000 Office Supplies 800.00 8.31 791.69 100-4100-2101-0000 General Supplies 20,000.00 18,728.36 1,271.64 100-4100-2102-0000 Janitorial Supplies 5,000.00 1,509.66 3,490.34 100-4100-2105-0000 Asphalt 35,000.00 35,347.13 -347.13 100-4100-2106-0000 Salt / Sand 72,000.00 60,377.18 11,622.82 100-4100-2108-0000 Gravel 2,500.00 0.00 2,500.00 100-4100-2110-0000 Automotive Fuel 38,000.00 30,987.51 7,012.49 100-4100-2115-0000 Tires 8,000.00 2,128.65 5,871.35 100-4100-2201-0000 Equipment Repair Supplies 30,000.00 30,122.37 -122.37 100-4100-2202-0000 Building Repair Supplies 1,000.00 0.00 1,000.00 100-4100-2300-0000 Small Tools 0.00 -21.27 21.27 100-4100-2301-0000 Safety Equipment 3,000.00 144.12 2,855.88 100-4100-2302-0000 Other Minor Equipment 10,000.00 4,066.98 5,933.02 SUPPLIES 225,300,00 183,399.00 41,901,00 100-4100-3002-0000 Contractual 64,000.00 36,245.57 27,754.43 100-4100-3099-0000 Other Professional Services 4,000.00 474.66 3,525.34 100-4100-3101-0000 Telephone 2,500.00 1,532.70 967.30 100-4100-3103-0000 Cellular Phones 800.00 571.52 228.48 100-4100-3200-0000 Mileage 200.00 38.38 161.62 100-4100-3201-0000 Seminar/Conference Fees 2,500.00 1,715.00 785.00 100-4100-3202-0000 Meals 0.00 0.00 0.00 100-4100-3400-0000 Printing and Publishing 500.00 253.05 246.95 100-4100-3500-0000 General Insurance 54,621.00 0.00 54,621.00 100-4100-3600-0000 Electricity 14,000.00 8,917.94 5,082.06 100-4100-3601-0000 Natural Gas 12,000.00 7,931.06 4,068.94 100-4100-3702-0000 Equipment Repair Charges 15,000.00 2,134.26 12,865.74 100-4100-3703-0000 Building Repair Charges 8,000.00 6,323.48 1,676.52 100-4100-3707-0000 Maintenance Agreements 12,300.00 12,956.68 -656.68 100-4100-3709-0000 Seal coating / Patching 125,000.00 113,980.69 11,019.31 100-4100-3710-0000 Sidewalk Repair/Replacement 5,000.00 0.00 5,000.00 100-4100-3806-0000 Uniforms 8,000.00 5,007.53 2,992.47 SERVICES AND CHARGES 328,421.00 198,082,52 130,338.48 100-4100-4000-0000 Memberships And Dues 300.00 266.25 33.75 100-4100-4099-0000 Miscellaneous Charges 10,000.00 1,894.94 8,105.06 MISCELLANEOUS 10,300,00 2,161,19 8,138,81 100-4100-5100-0000 C/O Land 0.00 0.00 0.00 100-4100-5200-0000 C/O & Improvements 0.00 0.00 0.00 100-4100-5300-0000 C/O Machinery & Equipment 308,800.00 257,330.12 51,469.88 14 2008 2008 2008 Account Number Description Budget Y-T-D Variance 100-4100-5310-0000 C/O MIS Computer Equipment 5,300.00 0.00 5,300.00 100-4100-5400-0000 C/O Automotive Equipment 69,700.00 52,284.58 17,415.42 CAPITAL OUTLAY 383,800,00 309,614,70 74,185,30 100-4100- 7010-0000 Depreciation-Purchased 0.00 0.00 0.00 100-4100-7020-0000 Depreciation-Purchased 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4100 STREET 1,509,131,00 1,085,018,65 424,112,35 4140 UNALLOCATED 100-4140-1500-0000 Hospital/ Medical/ Retirees 454,716.00 389,320.50 65,395.50 100-4140-1540-0000 Life Insurance-Retirees 0.00 0.00 0.00 PERSONNEL SERVICES 454,716,00 389,320,50 65,395,50 100-4140-3005-0000 Maple Island Prison Site 0.00 0.00 0.00 100-4140-3080-0000 Clean Up Services 0.00 0.00 0.00 100-4140-3094-0000 Wellness Program 4,000.00 0.00 4,000.00 100-4140-3095-0000 Community Volunteer Services 16,250.00 12,187.50 4,062.50 100-4140-3096-0000 Youth Service Bureau 36,000.00 36,000.00 0.00 100-4140-3097-0000 Human Rights Commission 500.00 93.37 406.63 100-4140-3098-0000 Charter Commission Expenses 500.00 1,001.66 -501.66 100-4140-3102-0000 Postage 0.00 0.00 0.00 100-4140-3500-0000 General Insurance 0.00 368,077.00 -368,077.00 100-4140-3750-0000 Fire Relief Association 165,000.00 0.00 165,000.00 SERVICES AND CHARGES 222,250,00 417,359,53 -195,109,53 100-4140-4010-0000 Contingency 20,000.00 5,000.00 15,000.00 100-4140-4020-0000 Garbage Collection 0.00 0.00 0.00 100-4140-4080-0000 Property Cleanup 0.00 3,970.19 -3,970.19 100-4140-4099-0000 Miscellaneous Charges 15,000.00 4,383.92 10,616.08 MISCELLANEOUS 35,000,00 13,354,11 21,645,89 100-4140-5100-0000 C/O Land 0.00 0.00 0.00 CAPITAL OUTLAY 0,00 0,00 0,00 100-4140-7010-0000 Depreciation-Purchased Asset 0.00 0.00 0.00 100-4140-7020-0000 Depreciation-Contributed Asset 0.00 0.00 0.00 DEPRECIA nON 0,00 0,00 0,00 4140 UNALLOCATED 711,966,00 820,034,14 -108,068,14 4190 OPERATING TRANSFERS 100-4190-9200-0000 Transfer Out-Special Events 57,500.00 43,125.02 14,374.98 100-4190-9230-0000 Transfer Out-Library Fund 1,028,075.00 771,056.27 257,018.73 100-4190-9240-0000 Transfer Out-Park Fund 718,145.00 538,608.77 179,536.23 100-4190-9263-0000 Transfer Out-Dare Fund 2,500.00 1,874.97 625.03 100-4190-9490-0000 Transfer Out-Capital Project 0.00 0.00 0.00 OTHER FINANCING USES 1,806,220,00 1,354,665,03 451,554,97 4190 OPERATING TRANSFERS 1,806,220,00 1,354,665,03 451,554,97 Expense 11,443,052,00 7,943,252,90 3,499,799,10 100 GENERAL FUND 0,00 -2,830,528,42 2,830,528.42 15 2008 2008 2008 Account Number Description Budget Y-T-D Variance Revenue Total 11,443,052,00 5,112,724,48 6,330,327,52 Expense Total 11,443,052.00 7,943,252,90 3,499,799,10 Grand Total 0,00 -2,830,528,42 2,830,528,42 16 General Ledger Quarterly Report ~il~ate~ THE BIRTHPLACE O~ MINNESOIA i) User: COLLEENL Printed: 10/14/08 10:15:32 Period 01 - 09 Fiscal Year 2008 - 2008 Account Number Description 2008 Budget 2008 Spent to Date 2008 Variance 200 SPECIAL EVENTS FUND Revenue 0000 200-0000-3810-0200 Interest Earnings 200-0000-3820-0100 Donations 200-0000-3870-0100 Refunds And Reimbursements MISCELLANEOUS Revenue 0.00 0.00 0.00 10,000.00 15,000.00 -5,000.00 20,000.00 0.00 20,000.00 30,000,00 15,000,00 15,000,00 57,500.00 43,125.02 14,374.98 0.00 0.00 0.00 57,500.00 43,125,02 14,374,98 87,500,00 58,125,02 29,374,98 87,500,00 58,125,02 29,374,98 200-0000-3910-0100 Transfer In-General Fund 200-0000-3910-0490 Transfer In-Capital Projects OTHER FINANCING SOURCES 0000 Expense 4200 SPECIAL EVENTS 200-4200-3099-0000 Professional Services 200-4200-3400-0000 Printing and Publishing 200-4200-3500-0000 General Insurance 200-4200-3600-0000 Electricity 200-4200-3900-0000 Sales Tax SERVICES AND CHARGES 200 SPECIAL EVENTS FUND 35,000.00 37,262.44 -2,262.44 0.00 0.00 0.00 500.00 500.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 35,500,00 37,762,44 -2,262,44 2,000.00 2,000.00 0.00 0.00 0.00 0.00 50,000.00 55,000.00 -5,000.00 0.00 313.83 -313.83 52,000,00 57,313,83 -5,313,83 87 ,500,00 95,076,27 -7,576,27 87,500,00 95,076,27 -7,576,27 0,00 -36,951,25 36,951,25 87,500,00 58,125,02 29,374,98 87,500,00 95,076,27 -7,576,27 0,00 -36,951,25 36,951,25 200-4200-4005-0000 Contributions 200-4200-4006-0000 Lumber Jack Day Parade 200-4200-4007-0000 Fireworks 200-4200-4099-0000 Miscellaneous Charges MISCELLANEOUS 4200 SPECIAL EVENTS Expense Revenue Total Expense Total Grand Total 1 General Ledger Quarterly Report ~i!w~ter~ THE BIRTHPLACE O~ MINNESOlA i) User: COLLEENL Printed: 10/14/08 10:16:26 Period 01 - 09 Fiscal Year 2008 - 2008 Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 202 ST CROIX VALLEY REC CENTER Revenue 0000 REVENUES 202-0000-3502-0100 Concessions 130,000.00 86,382.22 43,617.78 202-0000-3502-0200 Advertising 15,000.00 25,010.00 -10,010.00 202-0000-3502-0350 Donations 61,717.00 0.00 61,717.00 202-0000-3502-0400 Tax Exempt Programs 400,000.00 182,874.38 217,125.62 202-0000-3502-0401 Other Programs 150,000.00 230,724.69 -80,724.69 202-0000-3502-0402 Equipment Rental 16,000.00 29,009.33 -13,009.33 202-0000-3502-0403 Figure SkatinglLessons 105,000.00 112,753.52 -7,753.52 202-0000-3502-0404 Open Skate 22,000.00 21,138.00 862.00 202-0000-3502-0500 Gate 63,000.00 41,856.00 21,144.00 202-0000-3502-0800 Refunds & Reimbursements 0.00 750.00 -750.00 202-0000-3502-0900 Miscellaneous 11,000.00 4,454.58 6,545.42 202-0000-3502-0901 Cash Over/Short 0.00 631.24 -631.24 202-0000-3503-0200 Advertising 15,000.00 0.00 15,000.00 202-0000-3503-0400 Tax Exempt Programs 130,000.00 127,298.30 2,701.70 202-0000-3503-0401 Other Programs 125,000.00 60,648.38 64,351.62 202-0000-3503-0405 Open Field 18,000.00 17,322.50 677.50 202-0000-3503-0406 Walking 5,000.00 2,935.50 2,064.50 202-0000-3503-0407 Golf 1,200.00 1,822.50 -622.50 202-0000-3503-0408 Batting Cages 500.00 201.00 299.00 202-0000-3503-0800 Refunds & Reimbursements 0.00 315.00 -315.00 202-0000-3503-0900 Miscellaneous 0.00 0.00 0.00 202-0000-3503-0901 Cash Over/Short 0.00 0.00 0.00 202-0000-3504-0100 Concessions 0.00 0.00 0.00 202-0000-3504-0200 Advertising 0.00 0.00 0.00 202-0000-3504-0400 Tax Exempt Programs 135,000.00 66,150.00 68,850.00 202-0000-3504-0401 Other Programs 500.00 10,315.50 -9,815.50 202-0000-3504-0402 Equipment Rental 0.00 0.00 0.00 202-0000-3504-0403 Figure SkatinglLessons 0.00 0.00 0.00 202-0000-3504-0405 Open Skate 0.00 0.00 0.00 202-0000-3504-0500 Gate 0.00 0.00 0.00 202-0000-3504-0800 Refunds & Reimbursements 0.00 0.00 0.00 202-0000-3504-0900 Miscellaneous 0.00 530.00 -530.00 202-0000-3504-0901 Cash Over/Short 0.00 0.00 0.00 CHARGES FOR SERVICES 1,403,917,00 1,023,122,64 380,794,36 202-0000-3810-0200 Interest Eamings 60,000.00 0.00 60,000.00 202-0000-3830-0100 Sale Of Property 0.00 0.00 0.00 202-0000-3870-0100 Refunds and Reimbursements 0.00 0.00 0.00 MISCELLANEOUS 60,000,00 0,00 60,000,00 202-0000-3910-0404 Transfer In-Co Bonds 2004 0.00 0.00 0.00 202-0000-3910-0405 Transfer In-GO CO Bonds 2005 0.00 0.00 0.00 202-0000-3910-0407 Transfer In-GO CO Bonds 2007 1,200.00 0.00 1,200.00 202-0000-3910-0408 Transfer In-CO Bonds 2008 249,600.00 0.00 249,600.00 202-0000-3910-0416 Transfer In-GO CO Bonds 2006 105,000.00 0.00 105,000.00 1 2008 2008 2008 Account Number Description Budget Y-T-D Variance 202-0000-3910-0420 Transfer In-Co Bonds 2003 0.00 0.00 0.00 202-0000-3910-0423 Transfer In-2001 C/O Bonds 0.00 0.00 0.00 202-0000-3910-0424 Transfer In-Co Bonds 2000 0.00 0.00 0.00 202-0000-3910-0480 Transfer In-Capital Proj Fund 0.00 0.00 0.00 202-0000-3910-0490 Transfer In-Capital Projects 0.00 0.00 0.00 202-0000-3910-0705 Transfer In - Storm Sewer 35,000.00 0.00 35,000.00 OTHER FINANCING SOURCES 390,800,00 0,00 390,800,00 0000 REVENUES 1,854,717,00 1,023,122,64 831,594,36 Revenue 1,854,717,00 1,023,122,64 831,594,36 Expense 4202 RECREATION CENTER 202-4202-1199-0000 Labor/Benefits- V ehic1e Repair 0.00 0.00 0.00 PERSONNEL SERVICES 0,00 0,00 0,00 202-4202-2000-0000 Office Supplies 3,000.00 1,992.15 1,007.85 202-4202-210 1-0000 General Supplies 16,000.00 17,422.29 -1,422.29 202-4202-2102-0000 Concession Supplies 73,000.00 55,255.42 17,744.58 202-4202-2110-0000 Fuel 2,500.00 1,765.18 734.82 202-4202-2200-0000 Uniforms 3,000.00 0.00 3,000.00 202-4202-2201-0000 Equipment Repair Supplies 15,000.00 24,963.74 -9,963.74 202-4202-2302-0000 Other Minor Equipment 5,000.00 0.00 5,000.00 SUPPLIES 117,500,00 101,398,78 16,101.22 202-4202-3002-0000 Contractual 28,000.00 5,627.83 22,372.17 202-4202-3004-0000 Auditing 0.00 0.00 0.00 202-4202-3088-0000 Management Fees 11,667.00 6,805.54 4,861.46 202-4202-3089-0000 Manager 27,850.00 15,840.52 12,009.48 202-4202-3090-0000 Assistant Manager 0.00 0.00 0.00 202-4202-3091-0000 Recreation Director 15,375.00 9,663.70 5,711.30 202-4202-3092-0000 Clerical 6,150.00 4,176.00 1,974.00 202-4202-3093-0000 Zarnboni Operators 72,000.00 49,347.85 22,652.15 202-4202-3094-0000 Custodian 45,000.00 37,055.42 7,944.58 202-4202-3095-0000 Attendants/Skate Guards 1,000.00 0.00 1,000.00 202-4202-3096-0000 Concession Workers 50,000.00 34,912.81 15,087.19 202-4202-3099-0000 Other Professional Services 95,000.00 68,355.05 26,644.95 202-4202-3101-0000 Telephone 2,000.00 2,450.49 -450.49 202-4202-3102-0000 Postage 2,000.00 1,405.62 594.38 202-4202-3103-0000 Cellular Phones 375.00 357.40 17.60 202-4202-3200-0000 Mileage 100.00 285.08 -185.08 202-4202-3201-0000 Seminar/Conference Fees 1,200.00 370.00 830.00 202-4202-3202-0000 Meals 0.00 0.00 0.00 202-4202-3300-0000 Gate Receipts Split 17,000.00 13,163.00 3,837.00 202-4202-3400-0000 Printing and Publishing 7,000.00 6,257.69 742.31 202-4202-3500-0000 General Insurance 6,529.00 0.00 6,529.00 202-4202-3600-0000 Electricity 110,000.00 84,777.47 25,222.53 202-4202-3601-0000Natural Gas 70,000.00 50,722.61 19,277.39 202-4202-3702-0000 Equipment Repair Charges 8,000.00 1,195.97 6,804.03 202-4202-3707-0000 Maintenance Agreements 5,200.00 6,180.00 -980.00 202-4202-3709-0000 Sealcoating 28,000.00 2,485.00 25,515.00 202-4202-3900-0000 Sales Tax 25,000.00 19,805.56 5,194.44 SERVICES AND CHARGES 634,446,00 421,240,61 213,205,39 202-4202-4000-0000 Memberships And Dues 500.00 425.00 75.00 2 2008 2008 2008 Account Number Description Budget Y-T-D Variance 202-4202-4002-0000 Laundry 3,000.00 1,668.81 1,331.19 202-4202-4099-0000 Miscellaneous Charges 15,000.00 4,118.17 10,881.83 MISCELLANEOUS 18,500,00 6,211,98 12,288,02 202-4202-5200-0000 C/O Improvements 10,000.00 0.00 10,000.00 202-4202-5300-0000 C/O Machinery & Equipment 20,000.00 2,249.30 17,750.70 202-4202-5310-0000 C/O MIS Computer Equipment 14,800.00 6,108.59 8,691.41 CAPITAL OUTLAY 44,800,00 8,357,89 36,442,11 202-4202-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 202-4202-7020-0000 Depreciation-Contributed 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 202-4202-9381-0000 Transfer Out-$2,135 Go 2000D 187,722.00 0.00 187,722.00 202-4202-9382-0000 Transfer Out-$4,610 Sports Are 0.00 0.00 0.00 202-4202-9385-0000 Transfer Out-$2715 Sports Ctr 266,447.00 0.00 266,447.00 OTHER FINANCING USES 454,169,00 0,00 454,169,00 4202 RECREATION CENTER 1,269,415,00 537,209,26 732,205,74 4203 FIELDHOUSE 202-4203-1199-0000 Labor/Benefits- Vehicle Repair 0.00 0.00 0.00 PERSONNEL SERVICES 0,00 0,00 0,00 202-4203-2000-0000 Office Supplies 400.00 0.00 400.00 202-4203-2101-0000 General Supplies 800.00 1,932.27 -1,132.27 202-4203-2102-0000 Concession Supplies 0.00 823.73 -823.73 202-4203-2201-0000 Equipment Repair Supplies 4,000.00 3,017.55 982.45 202-4203-2302-0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 6,200,00 5,773,55 426,45 202-4203-3002-0000 Contractual 1,000.00 210.66 789.34 202-4203-3088-0000 Management Fees 11,667.00 6,805.54 4,861.46 202-4203-3089-0000 Manager 27,850.00 15,840.52 12,009.48 202-4203-3090-0000 Assistant Manager 0.00 0.00 0.00 202-4203-3091-0000 Recreation Director 15,375.00 9,663.70 5,711.30 202-4203-3092-0000 Clerical 6,150.00 4,176.00 1,974.00 202-4203-3094-0000 Custodian 5,000.00 0.00 5,000.00 202-4203-3095-0000 Attendants 6,150.00 20,869.20 -14,719.20 202-4203-3099-0000 Other Professional Services 0.00 0.00 0.00 202-4203-3101-0000 Telephone 1,600.00 476.30 1,123.70 202-4203-3102-0000 Postage 300.00 0.00 300.00 202-4203-3103-0000 Cellular Phones 300.00 357.36 -57.36 202-4203-3200-0000 Mileage 0.00 0.00 0.00 202-4203-3201-0000 Seminar/Conference Fees 300.00 0.00 300.00 202-4203-3202-0000 Meals 0.00 0.00 0.00 202-4203-3400-0000 Printing and Publishing 500.00 0.00 500.00 202-4203-3500-0000 General Insurance 6,529.00 0.00 6,529.00 202-4203-3600-0000 Electricity 43,000.00 29,234.66 13,765.34 202-4203-3601-0000 Natural Gas 91,000.00 62,333.16 28,666.84 202-4203-3602-0000 Propane 18,000.00 17,498.89 501.11 202-4203-3702-0000 Equipment Repair Charges 5,000.00 645.39 4,354.61 202-4203-3900-0000 Sales Tax 10,000.00 0.00 10,000.00 SERVICES AND CHARGES 249,721.00 168,111.38 81,609,62 202-4203-4000-0000 Memberships And Dues 200.00 0.00 200.00 3 -- 2008 2008 2008 Account Number Description Budget Y-T-D Variance 202-4203-4002-0000 Laundry 1,000.00 1,668.82 -668.82 202-4203-4099-0000 Miscellaneous Charges 2,000.00 273.46 1,726.54 MISCELLANEOUS 3,200,00 1,942.28 1,257.72 202-4203-5200-0000 C/O Improvements 60,000.00 0.00 60,000.00 202-4203-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 60,000,00 0,00 60,000,00 4203 FIELDHOUSE 319,121,00 175,827,21 143,293,79 4204 LILY LAKE ARENA 202-4204-2000-0000 Office Supplies 0.00 0.00 0.00 202-4204-2101-0000 General Supplies 2,000.00 2,107.90 -107.90 202-4204-2102-0000 Concession Supplies 1,000.00 0.00 1,000.00 202-4204-2200-0000 Uniforms 700.00 0.00 700.00 202-4204-2201-0000 Equipment Repair Supplies 6,000.00 4,864.59 1,135.41 202-4204-2302-0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 10,700,00 6,972,49 3,727,51 202-4204-3000-0000 Consulting Engineer 0.00 0.00 0.00 202-4204-3088-0000 Management Fees 11,666.00 6,805.54 4,860.46 202-4204-3089-0000 Manager 27,850.00 15,840.52 12,009.48 202-4204-3090-0000 Assistant Manager 0.00 0.00 0.00 202-4204-3091-0000 Recreation Director 15,375.00 9,663.70 5,711.30 202-4204-3092-0000 Clerical 6,150.00 4,176.00 1,974.00 202-4204-3093-0000 Zamboni Operators 30,000.00 18,410.70 11,589.30 202-4204-3094-0000 Custodian 8,000.00 991.03 7,008.97 202-4204-3096-0000 Concession Workers 0.00 0.00 0.00 202-4204-3099-0000 Other Professional Services 2,000.00 0.00 2,000.00 202-4204-3101-0000 Telephone 750.00 577.13 172.87 202-4204-3102-0000 Postage 0.00 0.00 0.00 202-4204-3103-0000 Cellular Phones 200.00 0.00 200.00 202-4204-3200-0000 Mileage 0.00 0.00 0.00 202-4204-3201-0000 Seminar/Conference Fees 300.00 1,327.14 -1,027.14 202-4204-3202-0000 Meals 0.00 0.00 0.00 202-4204-3400-0000 Printing and Publishing 0.00 0.00 0.00 202-4204-3500-0000 General Insurance 5,387.00 0.00 5,387.00 202-4204-3600-0000 Electricity 31,000.00 34,992.32 -3,992.32 202-4204-3601-0000 Natural Gas 16,000.00 9,499.86 6,500.14 202-4204-3602-0000 Propane 5,000.00 0.00 5,000.00 202-4204-3702-0000 Equipment Repair Charges 5,000.00 1,034.42 3,965.58 202-4204-3900-0000 Sales Tax 0.00 683.93 -683.93 SERVICES AND CHARGES 164,678,00 104,002,29 60,675,71 202-4204-4000-0000 Memberships and Dues 150.00 75.00 75.00 202-4204-4002-0000 Laundry 500.00 0.00 500.00 202-4204-4099-0000 Miscellaneous Charges 500.00 560.00 -60.00 MISCELLANEOUS 1,150,00 635,00 515,00 202-4204-5200-0000 C/O & Improvements 226,000.00 175,046.36 50,953.64 202-4204-5300-0000 C/O Machinery & Equipment 60,000.00 0.00 60,000.00 CAPITAL OUTLAY 286,000,00 175,046,36 110,953,64 4204 LILY LAKE ARENA 462,528,00 286,656,14 175,871.86 Expense 2,051,064,00 999,692,61 1,051,371.39 4 - Account Number Description 2008 Budget 2008 Variance 202 ST CROIX VALLEY REC CENTER -196,347,00 Revenue Total Expense Total Grand Total 1,854,717,00 2,051,064,00 -196,347,00 2008 Y-T-D 23,430,03 1,023,122,64 999,692,61 23,430,03 -219,777,03 831,594.36 1,051,371,39 -219,777,03 5 General Ledger Quarterly Report ~i~~te~ IHE .IR.IHPLACE O~ MINNESOIA i) User: COLLEENL Printed: 10/14/08 10:17:35 Period 01 - 09 Fiscal Year 2008 - 2008 Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 230 LIBRARY FUND Revenue 0000 230-0000-3500-0100 Meeting Room Rental Fees 230-0000-3520-0100 Copy Machine Fees 230-0000-3880-0200 Gal1ery Sales 230-0000-3880-0500 Book Sales CHARGES FOR SERVICES 230-0000-3810-0200 Interest Earnings 230-0000-3820-0100 Gifts 230-0000-3830-0100 Sale of Property 230-0000-3860-0100 Lease/Rentals 230-0000-3860-0200 Parking Rental 230-0000-3870-0100 Refunds and Reimbursements 230-0000-3880-0100 Miscel1aneous Income MISCELLANEOUS 230-0000-3910-0100 Transfer In-General Fund 230-0000-3910-0232 Transfer In-Library Fundraiser 230-0000-3910-0404 Transfer In-Co Bonds 2004 230-0000-3910-0405 Transfer In-GO CO Bonds 2005 230-0000-3910-0407 Transfer In-GO CO Bonds 2007 230-0000-3910-0408 Transfer In-CO Bonds 2008 230-0000-3910-0416 Transfer In-CO Bonds 2006 230-0000-3910-0420 Transfer In-Co Bonds 230-0000-3910-0423 Transfer In-200I C/O Bonds 230-0000-3910-0424 Transfer In-Co Bonds 2000 230-0000-3910-0480 Transfer In-Capital Proj Fund 230-0000-3910-0490 Transfer In-Capital Projects OTHER FINANCING SOURCES 0000 Revenue Expense 4230 LIBRARY OPERATIONS 230-4230-1000-0000 Full Time Salaries 230-4230-1100-0000 Overtime - Ful1 Time 230-4230-1111-0000 Severance Pay 230-4230-1112-0000 Sick Pay 230-4230-1113-0000 Vacation Pay 230-4230-1200-0000 Part Time Salaries 230-4230-1300-0000 Overtime - Part Time 230-4230-1410-0000 PERA 230-4230-1420-0000 FICAlMedicare 230-4230-1500-0000 Hospital/Medical 30,000.00 24,421.60 5,578.40 4,000.00 3,230.81 769.19 1,000.00 492.00 508.00 0.00 0.00 0.00 35,000,00 28,144,41 6,855,59 1,000.00 -58.35 1,058.35 12,500.00 4,015.18 8,484.82 0.00 55.00 -55.00 2,000.00 30.00 1,970.00 2,500.00 1,875.06 624.94 6,000.00 813.61 5,186.39 13,000.00 10,994.30 2,005.70 37,000,00 17,724,80 19,275,20 1,028,075.00 771,056.27 257,018.73 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,000.00 0.00 19,000.00 63,250.00 0.00 63,250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,110,325,00 771,056,27 339,268,73 1,182,325,00 816,925.48 365,399,52 1,182,325,00 816,925,48 365,399,52 182,808.00 113,817.00 68,991.00 0.00 0.00 0.00 0.00 276.46 -276.46 0.00 8,636.80 -8,636.80 0.00 26,146.96 -26,146.96 396,393.00 244,425.60 151,967.40 0.00 0.00 0.00 38,503.00 37,971.50 531.50 44,381.00 29,338.64 15,042.36 64,387.00 52,895.40 11,491.60 1 2008 2008 2008 Account Number Description Budget Y-T-D Variance 230-4230-1520-0000 Dental Insurance 3,901.00 3,124.69 776.31 230-4230-1540-0000 Life Insurance 793.00 506.16 286.84 PERSONNEL SERVICES 731,166.00 517,139,21 214,026,79 230-4230-2000-0000 Office Supplies 500.00 414.56 85.44 230-4230-2101-0000 General Supplies 6,000.00 3,725.53 2,274.47 230-4230-2113-0000 Reference 10,000.00 5,952.80 4,047.20 230-4230-2114-0000 Data Base Searching 6,000.00 3,742.34 2,257.66 230-4230-2302-0000 Other Minor Equipment 1,100.00 274.29 825.71 230-4230-2400-0000 Childrens Books 13,050.00 2,235.35 10,814.65 230-4230-2401-0000 Adult Books - Fiction 16,225.00 10,490.10 5,734.90 230-4230-2402-0000 Audio 10,800.00 2,457.08 8,342.92 230-4230-2403-0000 Periodicals 7,800.00 7,041.99 758.ot 230-4230-2405-0000 Adult Books - Non Fiction 24,500.00 15,052.46 9,447.54 230-4230-2407-0000 Programs 200.00 0.00 200.00 230-4230-2408-0000 FilmNideo 7,865.00 3,923.64 3,941.36 230-4230-2499-0000 Collection Development 600.00 503.30 96.70 SUPPLIES 104,640,00 55,813,44 48,826,56 230-4230-3098-0000 Technology Support 3,000.00 1,008.11 1,991.89 230-4230-3099-0000 Other Professional Services 500.00 628.50 -128:50 230-4230-3100-0000 Circulation System 0.00 0.00 0.00 230-4230-3101-0000 Telecommunications 9,000.00 4,616.04 4,383.96 230-4230-3102-0000 Postage 2,800.00 1,123.83 1,676.17 230-4230-3200-0000 Mileage 400.00 262.33 137.67 230-4230-3201-0000 Seminar/Conference Fees 0.00 0.00 0.00 230-4230-3202-0000 Meals 0.00 0.00 0.00 230-4230-3203-0000 Housing 0.00 0.00 0.00 230-4230-3400-0000 Printing and Publishing 2,000.00 464.35 1,535.65 230-4230-3401-0000 Binding 0.00 0.00 0.00 230-4230-3404-0000 Processing Fee 6,500.00 3,726.66 2,773.34 230-4230-3500-0000 General Insurance 4,890.00 0.00 4,890.00 230-4230-3707-0000 Maintenance Agreements 28,816.00 27,655.89 1,160.11 230-4230-3803-0000 Data Base Maintenance 0.00 0.00 0.00 230-4230-3804-0000 Equipment Rental 0.00 0.00 0.00 230-4230-3900-0000 Sales Tax 650.00 511. 87 138.13 SERVICES AND CHARGES 58,556,00 39,997,58 18,558.42 230-4230-4000-0000 Memberships and Dues 350.00 370.00 -20.00 230-4230-4001-0000 Subscriptions 600.00 514.44 85.56 230-4230-4099-0000 Miscellaneous Charges 1,800.00 890.36 909.64 MISCELLANEOUS 2,750.00 1,774,80 975,20 230-4230-5200-0000 C/O & Improvements 0.00 0.00 0.00 230-4230-5300-0000 C/O Machinery & Equipment 23,500.00 0.00 23,500.00 230-4230-5310-0000 C/O MIS Computer Equipment 41,750.00 8,545.12 33,204.88 CAPITAL OUTLAY 65,250.00 8,545,12 56,704,88 230-4230-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 230-4230-7020-0000 Depreciation-Contributed 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 4230 LIBRARY OPERATIONS 962,362,00 623,270,15 339,091.85 4231 LIBRARY PLANT 230-4231-1000-0000 Full Time Salaries 40,936.00 27,730.24 13,205.76 2 2008 2008 2008 Account Number Description Budget Y-T-D Variance 230-4231-1100-0000 Overtime - Full Time 0.00 0.00 0.00 230-4231-1111-0000 Severance Pay 0.00 0.00 0.00 230-4231-1112-0000 Sick Pay 0.00 1,477.56 -1,477.56 230-4231-1113-0000 Vacation Pay 0.00 1,108.53 -1,108.53 230-4231-1200-0000 Part Time Salaries 28,265.00 14,942.26 13,322.74 230-4231-1410-0000 PERA 4,498.00 3,766.98 731.02 230-4231-1420-0000 FlCA/Medicare 5,294.00 3,091.28 2,202.72 230-4231-1500-0000 Hospital / Medical 14,968.00 12,466.80 2,501.20 230-4231-1520-0000 Dental Insurance 684.00 575.40 108.60 230-4231-1540-0000 Life Insurance 130.00 86.40 43.60 PERSONNEL SERVICES 94,775,00 65,245,45 29,529,55 230-4231-2101-0000 General Supplies 5,500.00 888.36 4,611.64 230-4231-2102-0000 Janitorial Supplies 4,000.00 2,996.86 1,003.14 230-4231-2202-0000 Building Repair Supplies 300.00 0.00 300.00 230-4231-2203-0000 Furnl Air Cond Repair Supplies 500.00 118.26 381.74 230-4231-2302-0000 Other Minor Equipment 1,500.00 548.36 951.64 SUPPLIES 11,800,00 4,551,84 7,248,16 230-4231-3002-0000 Contractual 0.00 0.00 0.00 230-4231-3099-0000 Other Professional Services 6,000.00 6,695.08 -695.08 230-4231-310 1-0000 Telephone 3,600.00 2,133.15 1,466.85 230-4231-3500-0000 General Insurance 18,188.00 0.00 18,188.00 230-4231-3600-0000 Electricity 45,000.00 30,809.06 14,190.94 230-4231-3601-0000 Natural Gas 14,000.00 15,358.82 -1,358.82 230-4231-3703-0000 Building Repair Charges 4,800.00 3,005.81 1,794.19 230-4231-3707-0000 Maintenance Agreements 2,800.00 4,833.59 -2,033.59 SERVICES AND CHARGES 94,388,00 62,835,51 31,552,49 230-4231-4099-0000 Miscellaneous Charges 2,000.00 1,812.68 187.32 MISCELLANEOUS 2,000,00 1,812,68 187,32 230-4231-5200-0000 C/O & Improvements 15,000.00 2,271.21 12,728.79 230-4231-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 230-4231-5310-0000 C/O MIS Comupter Equipment 2,000.00 0.00 2,000.00 CAPITAL OUTLAY 17,000,00 2,271.21 14,728,79 4231 LIBRARY PLANT 219,963,00 136,716,69 83,246,31 Expense 1,182,325,00 759,986,84 422,338,16 230 LIBRARY FUND 0,00 56,938,64 -56,938,64 Revenue Total 1,182,325,00 816,925,48 365,399,52 Expense Total 1,182,325,00 759,986,84 422,338,16 Grand Total 0,00 56,938,64 -56,938,64 3 General Ledger Quarterly Report <Sil~ate~ THE BIR.1HPLACE O~ MINNESOTA i'J User: COLLEENL Printed: 10/14/08 10:18:00 Period 01 - 09 Fiscal Year 2008 - 2008 Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 240 PARKS FUND Revenue 0000 240-0000-3140-0103 Pennits To Consume LICENSES AND PERMITS 240-0000-3320-0140 State Grant INTERGOVERNMENTAL 240-0000-3505-0100 Park Fees 240-0000-3505-0500 Softball Field Fees CHARGES FOR SERVICES 240-0000-3810-0200 Interest Earnings 240-0000-3820-0100 Donations 240-0000-3830-0100 Sale of Property 240-0000-3870-0100 Refunds snd Reimbursements 240-0000-3880-0100 Miscellaneous Income MISCELLANEOUS 240-0000-3910-0100 Transfer In-General Fund 240-0000-3910-0242 Transfer In-CDBG Grant 240-0000-3910-0245 Transfer In-Park Dedication 240-0000-3910-0290 Transfer In-Grant Fund 240-0000-3910-0404 Transfer In-Co Bonds 2004 240-0000-3910-0405 Transfer In-GO CO Bonds 2005 240-0000-3910-0407 Transfer In-GO CO Bonds 2007 240-0000-3910-0408 Transfer In-CO Bonds 2008 240-0000-3910-0416 Transfer In-GO CO Bonds 2006 240-0000-3910-0420 Transfer In-Co Bonds 2003 240-0000-3910-0423 Transfer In-2001 C/O Bonds 240-0000-3910-0424 Transfer In-Co Bonds 2000 240-0000-3910-0428 Transfer In-Co Bonds 1998 240-0000-3910-0480 Transfer In-Capital Proj Fund 240-0000-3910-0490 Transfer In-Capital Projects 240-0000-3920-0100 Bond Proceeds OTHER FINANCING SOURCES 0000 Revenue Expense 4240 PARK 240-4240-1000-0000 Full Time Salaries 240-4240-1100-0000 Overtime - Full Time 240-4240-1111-0000 Severance Pay 240-4240-1112-0000 Sick Pay 1,500.00 1,112.38 387.62 1,500,00 1,112,38 387,62 0.00 0.00 0.00 0,00 0,00 0,00 11,000.00 11,259.76 -259.76 1,000.00 1,705.00 -705.00 12,000,00 12,964,76 -964,76 13,000.00 0.00 13,000.00 0.00 0.00 0.00 3,000.00 6,900.00 -3,900.00 0.00 25,067.85 -25,067.85 0.00 0.00 0.00 16,000,00 31,967,85 -15,967,85 718,145.00 538,608.77 179,536.23 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 64,500.00 0.00 64,500.00 126,000.00 0.00 126,000.00 11,600.00 0.00 11,600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 920,245,00 538,608,77 381,636,23 949,745,00 584,653,76 365,091,24 949,745,00 584,653,76 365,091.24 375,189.00 3,000.00 0.00 0.00 234,367.11 2,383.53 0.00 9,609.19 140,821.89 616.47 0.00 -9,609.19 1 2008 2008 2008 Account Number Description Budget Y-T-D Variance 240-4240-1113-0000 Vacation Pay 0.00 22,384.96 -22,384.96 240-4240-1200-0000 Part Time Salaries 20,700.00 16,071.76 4,628.24 240-4240-1300-0000 Overtime - Part Time 500.00 116.63 383.37 240-4240-1410-0000 PERA 25,221.00 17,453.67 7,767.33 240-4240-1420-0000 FICAlMedicare 31,308.00 20,700.15 10,607.85 240-4240-1500-0000 Hospital I Medical 57,860.00 48,189.21 9,670.79 240-4240-1520-0000 Dental Insurance 3,420.00 2,877.06 542.94 240-4240-1540-0000 Life Insurance 486.00 324.00 162.00 240-4240-1800-0000 Longevity Pay 9,826.00 0.00 9,826.00 PERSONNEL SERVICES 527,510,00 374,477,27 153,032,73 240-4240-2000-0000 Office Supplies 1,000.00 56.56 943.44 240-4240-2101-0000 General Supplies 14,000.00 13,034.71 965.29 240-4240-2104-0000 Chemicals 7,000.00 4,808.95 2,191.05 240-4240-2106-0000 TopsoiVSeedlLime 6,000.00 5,702.06 297.94 240-4240-2109-0000 Heating - Fuel Oil 0.00 0.00 0.00 240-4240-2110-0000 Automotive Fuel 16,000.00 21,123.32 -5,123.32 240-4240-2115-0000 Tires 2,500.00 1,219.56 1,280.44 240-4240-2117-0000 Trees 2,000.00 1,574.12 425.88 240-4240-2201-0000 Equipment Repair Supplies 7,000.00 7,558.22 -558.22 240-4240-2302-0000 Other Minor Equipment 5,500.00 2,080.36 3,419.64 SUPPLIES 61,000,00 57,157,86 3,842,14 240-4240-3002-0000 Contractual 22,000.00 5,987.15 16,012.85 240-4240-3050-0000 Tree Removal 15,000.00 10,783.13 4,216.87 240-4240-3099-0000 Other Professional Services 21,000.00 4,911.50 16,088.50 240-4240-3101-0000 Telephone 2,500.00 2,369.97 130.03 240-4240-3102-0000 Postage 350.00 262.01 87.99 240-4240-3103-0000 CeIlular Phones 800.00 470.49 329.51 240-4240-3200-0000 Mileage 100.00 38.38 61.62 240-4240-3201-0000 Seminar/Conference Fees 1,000.00 1,385.00 -385.00 240-4240-3202-0000 Meals 0.00 0.00 0.00 240-4240-3203-0000 Housing 0.00 0.00 0.00 240-4240-3400-0000 Printing and Publishing 500.00 80.15 419.85 240-4240-3500-0000 General Insurance 34,985.00 0.00 34,985.00 240-4240-3600-0000 Electricity 18,000.00 13,573.10 4,426.90 240-4240-3601-0000 Natural Gas 7,500.00 4,758.64 2,741.36 240-4240-3702-0000 Equipment Repair Charges 5,000.00 4,494.16 505.84 240-4240-3711-0000 Trail Maintenance 0.00 0.00 0.00 240-4240-3800-0000 Beach Spraying 3,200.00 0.00 3,200.00 240-4240-3804-0000 Portable Restroom Rental 14,000.00 9,633.22 4,366.78 240-4240-3806-0000 Uniforms 3,000.00 2,898.12 101.88 240-4240-3900-0000 Sales Tax 0.00 730.17 -730.17 SERVICES AND CHARGES 148,935,00 62,375,19 86,559,81 240-4240-4000-0000 Memberships and Dues 200.00 0.00 200.00 240-4240-4001-0000 Subscriptions 0.00 0.00 0.00 240-4240-4095-0000 Misc Charges-Teddy Bear Park 5,000.00 0.00 5,000.00 240-4240-4099-0000 MisceIlaneous Charges 5,000.00 1,661.18 3,338.82 MISCELLANEOUS 10,200,00 1,661.18 8,538,82 240-4240-5100-0000 C/O Land 0.00 0.00 0.00 240-4240-5200-0000 C/O & Improvements 164,700.00 74,058.22 90,641. 78 240-4240-5300-0000 C/O Machinery & Equipment 34,900.00 22,700.86 12,199.14 240-4240-5310-0000 C/O MIS Computer Equipment 2,500.00 0.00 2,500.00 240-4240-5400-0000 C/O Automotive Equipment 0.00 32,320.93 -32,320.93 2 2008 2008 2008 Account Number Description Budget Y-T-D Variance CAPITAL OUTLAY 202,100,00 129,080,01 73,019,99 240-4240-7010-0000 Depreciation-Purchased 0.00 0.00 0.00 240-4240-7020-0000 Depreciation-Contributed 0.00 0.00 0.00 DEPRECIATION 0,00 0,00 0,00 240-4240-9451-0000 Transfer Out-Permanent Impr 0.00 0.00 0.00 OTHER FINANCING USES 0,00 0,00 0,00 4240 PARK 949,745,00 624,751,51 324,993,49 Expense 949,745,00 624,751,51 324,993.49 240 PARKS FUND 0,00 -40,097,75 40,097,75 Revenue Total 949,745.00 584,653,76 365,091,24 Expense Total 949,745,00 624,751,51 324,993,49 Grand Total 0,00 -40,097,75 40,097,75 3 General Ledger Quarterly Report User: COLLEENL Printed: 10/14/08 10:18:41 Period 01 - 09 Fiscal Year 2008 - 2008 Account Number Description Qtil~ater~ "THE BIRTHPLACE O~ MINNEso'rA i) 2008 Budget 2008 Y-T-D 2008 Variance 255 WASH CO RECYCLING Revenue 0000 255-0000-3330-0310 County Recycling Grant INTERGOVERNMENTAL 255-0000-3810-0200 Interest Earnings MISCELLANEOUS 0000 Revenue Expense 4255 WA CO RECYCLING 255-4255-1200-0000 Part Time Salaries 255-4255-1420-0000 FICA/Medicare PERSONNEL SERVICES 255-4255-3002-0000 Contractual-Recycling Charge 255-4255-3099-0000 Other Professional Services 255-4255-3102-0000 Postage 255-4255-3500-0000 General Insurance SERVICES AND CHARGES 255-4255-4009-0000 Refunds And Reimbursements 255-4255-4099-0000 Miscellaneous Charges MISCELLANEOUS 4255 WA CO RECYCLING Expense 255 WASH CO RECYCLING Revenue Total Expense Total Grand Total 33,378.00 34,050.00 -672.00 33,378.00 34,050,00 -672,00 0.00 0.00 0.00 0,00 0,00 0,00 33,378,00 34,050,00 -672,00 33,378,00 34,050,00 -672,00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0,00 0,00 0.00 0.00 0.00 9,500.00 0.00 9,500.00 1,500.00 1,111.91 388.09 0.00 0.00 0.00 11,000.00 1,111,91 9,888,09 0.00 0.00 0.00 22,378.00 8,942.06 13,435.94 22,378,00 8,942,06 13,435,94 33,378,00 10,053,97 23,324,03 33,378,00 10,053,97 23,324,03 0,00 23,996,03 -23,996,03 33,378,00 34,050,00 -672,00 33,378,00 10,053,97 23,324,03 0,00 23,996,03 -23,996,03 1 General Ledger Quarterly Report <Sil~ate~ IHE BIRTHPLACE O~ MINNESOIA i) User: COLLEENL Printed: 10/14/08 10:19:14 Period 01 - 09 Fiscal Year 2008 - 2008 Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 263 DARE FUND Revenue 0000 263-0000-3810-0200 Interest Earnings 263-0000-3820-0100 Donations 263-0000-3880-0100 Miscellaneous Income 263-0000-3880-0600 Merchandise MISCELLANEOUS Revenue 0.00 0.00 0.00 500.00 0.00 500.00 0.00 0.00 0.00 0.00 0.00 0.00 500,00 0,00 500,00 2,500.00 1,874.97 625.03 2,500,00 1,874,97 625,03 3,000,00 1,874,97 1,125,03 3,000,00 1,874,97 1,125,03 263-0000-3910-0100 Transfer In-General Fund OTHER FINANCING SOURCES 0000 Expense 4263 DARE 263-4263-2101-0000 General Supplies SUPPLIES Expense 3,000.00 831.21 2,168.79 3,000,00 831,21 2,168,79 3,000,00 831,21 2,168,79 3,000,00 831,21 2,168,79 0,00 1,043,76 -1,043,76 3,000,00 1,874,97 1,125,03 3,000,00 831,21 2,168,79 0,00 1,043,76 -1,043,76 4263 DARE 263 DARE FUND Revenue Total Expense Total Grand Total 1 General Ledger Quarterly Report User: COLLEENL Printed: 10/14/08 10:19:33 Period 01 - 09 Fiscal Year 2008 - 2008 Account Number Description ~il~~t~r . - --:::: .,,--- - ~ THE B'RTHPLAC~ O~ MINNESOIA i) 2008 Budget 2008 Y-T-D 2008 Variance 700 SEWER FUND Revenue 0000 700-0000-3010-0100 Current Property Taxes 700-0000-3020-0100 Delinquent Property Taxes TAXES 700-0000-3570-0510 Sewer Hookup-Annexation SPECIAL ASSESSMENTS 700-0000-3560-0100 Service Charge 700-0000-3560-0500 III Surcharge 700-0000-3570-0300 SAC Charge 700-0000-3570-0301 WAC Charges 700-0000-3570-0303 One Inch Water Meter 700-0000-3570-0500 Connection Fees CHARGES FOR SERVICES 700-0000-3810-0200 Interest Earnings 700-0000-3820-0100 Donations 700-0000-3830-0100 Sale of Property 700-0000-3870-0100 Refunds and Reimbursements 700-0000-3880-0100 Miscellaneous Income 700-0000-3880-0300 Penalty 700-0000-3880-0900 Capital Asset Contributions MISCELLANEOUS 700-0000-3910-0423 Transfer In-2001l2002 CO Bonds OTHER FINANCING SOURCES 0000 Revenue Expense 4700 SEWER 700-4700-1000-0000 Full Time Salaries 700-4700-1100-0000 Overtime - Full Time 700-4700-1111-0000 Severance Pay 700-4700-1112-0000 Sick Pay 700-4700-1113-0000 Vacation Pay 700-4700-1200-0000 Part Time Salaries 700-4700-1410-0000 PERA 700-4700-1420-0000 FICAlMedicare 700-4700-1500-0000 Hospital/ Medical 700-4700-1520-0000 Dental Insurance 700-4700-1540-0000 Life Insurance 700-4700-1800-0000 Longevity Pay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,900,000.00 1,432,721.16 467,278.84 0.00 0.00 0.00 150,000.00 118,625.00 31,375.00 60,000.00 65,000.00 -5,000.00 15,000.00 8,700.00 6,300.00 9,000.00 45,923.44 -36,923.44 2,134,000.00 1,670,969.60 463,030.40 65,000.00 2,185.43 62,814.57 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 -100.00 36,000.00 29,090.00 6,910.00 0.00 0.00 0.00 101,000.00 31,375.43 69,624.57 0.00 0.00 0.00 0.00 0.00 0.00 2,235,000,00 1,702,345,03 532,654,97 2,235,000,00 1,702,345,03 532,654,97 216,537.00 137,055.13 79,481.87 10,903.00 4,362.30 6,540.70 0.00 0.00 0.00 0.00 5,552.66 -5,552.66 0.00 14,644.82 -14,644.82 13,800.00 16,283.88 -2,483.88 15,052.00 10,221.41 4,830.59 18,829.00 12,767.46 6,061.54 35,165.00 28,383.01 6,781.99 1,801.00 1,533.55 267.45 256.00 180.24 75.76 4,875.00 412.37 4,462.63 I 2008 2008 2008 Account Number Description Budget Y-T-D Variance PERSONNEL SERVICES 317,218.00 231,396.83 85,821.17 700-4700-2101-0000 General Supplies 4,000.00 4,195.63 -195.63 700-4700-2106-0000 Sand 200.00 0.00 200.00 700-4700-2110-0000 Automotive Fuel 7,500.00 8,593.20 -1,093.20 700-4700-2111-0000 Paper/Forms 600.00 0.00 600.00 700-4700-2115-0000Tires 1,200.00 481.49 718.51 700-4700-2201-0000 Equipment Repair Supplies 8,000.00 9,457.57 -1,457.57 700-4700-2302-0000 Other Minor Equipment 3,500.00 2,248.57 1,251.43 SUPPLIES 25,000.00 24,976.46 23.54 700-4700-3000-0000 Consulting Engineer 3,000.00 0.00 3,000.00 700-4700-3002-0000 Contractual 5,000.00 0.00 5,000.00 700-4700-3011-0000 Assessing 3,000.00 1,326.00 1,674.00 700-4700-3012-0000 Computer Programming 2,000.00 0.00 2,000.00 700-4700-3030-0000 City Engineer Services 0.00 4,154.94 -4,154.94 700-4700-3099-0000 Professional Services 750.00 0.00 750.00 700-4700-3101-0000 Telephone 1,200.00 554.97 645.03 700-4700-3102-0000 Postage 4,000.00 1,990.85 2,009.15 700-4700-3103-0000 Cell Phone 1,000.00 266.85 733.15 700-4700-3104-0000 Pager Service 0.00 0.00 0.00 700-4700-3200-0000 Mileage 150.00 0.00 150.00 700-4700-3201-0000 Seminar/Conference Fees 2,500.00 150.00 2,350.00 700-4700-3202-0000 Meals 150.00 0.00 150.00 700-4700-3203-0000 Housing 500.00 0.00 500.00 700-4700-3400-0000 Printing and Publishing 100.00 0.00 100.00 700-4700-3500-0000 General Insurance 41,337.00 7,019.00 34,318.00 700-4700-3600-0000 Electricity 43,000.00 42,133.38 866.62 700-4700-3601-0000 Natural Gas 7,000.00 3,172.44 3,827.56 700-4700-3702-0000 Equipment Repair Charges 8,000.00 2,006.06 5,993.94 700-4700-3704-0000 Pager Services 0.00 0.00 0.00 700-4700-3705-0000 Lift Station Repairs 40,000.00 20,233.56 19,766.44 700-4700-3707-0000 Maintenance Agreements 6,400.00 2,471.55 3,928.45 700-4700-3708-0000 Sewer Line Repair 45,000.00 2,511.03 42,488.97 700-4700-3720-0000 Lift Station Sewage Pumping 3,500.00 1,720.00 1,780.00 700-4700-3806-0000 Uniforms 2,000.00 1,705.14 294.86 700-4700-3901-0000 Metro Waste 1,216,527.00 1,013,772.10 202,754.90 700-4700-3902-0000 SAC Charges 150,000.00 97,564.50 52,435.50 700-4700-3903-0000 WAC Charges 60,000.00 64,449.00 -4,449.00 700-4700-3906-0000 Admin Charges-General Fund 53,009.00 39,756.77 13,252.23 SERVICES AND CHARGES 1,699,123.00 1,306,958.14 392,164.86 700-4700-4009-0000 Utility Refunds 0.00 0.00 0.00 700-4700-4098-0000 Loss On Disposal Of Asset 0.00 0.00 0.00 700-4700-4099-0000 Miscellaneous Charges 2,000.00 4,052.42 -2,052.42 MISCELLANEOUS 2,000.00 4,052.42 -2,052.42 700-4700-5100-0000 C/O Land 0.00 0.00 0.00 700-4700-5200-0000 C/O & Improvements 577,500.00 54,124.29 523,375.71 700-4700-5300-0000 C/O Machinery & Equipment 65,000.00 12,204.90 52,795.10 700-4700-5310-0000 C/O MIS Computer Equipment 6,000.00 2,251.75 3,748.25 700-4700-5400-0000 C/O Automotive Equipment 90,000.00 0.00 90,000.00 CAPITAL OUTLAY 738,500.00 68,580.94 669,919.06 700-4700-7010-0000 Depreciation-Purchased Asset 114,000.00 0.00 114,000.00 700-4700-7020-0000 Depreciation-Contributed Asset 150,000.00 0.00 150,000.00 2 2008 2008 2008 Account Number Description Budget Y-T-D Variance DEPRECIATION 264,000.00 0.00 264,000.00 700-4700-9451-0000 Transfer Out-Perm Imp 40,000.00 0.00 40,000.00 OTHER FINANCING USES 40,000.00 0.00 40,000.00 4700 SEWER 3,085,841,00 1,635,964,79 1,449,876,21 4701 III 700-4701-2101-0000 General Supplies 10,000.00 7,462.24 2,537.76 SUPPLIES 10,000.00 7,462.24 2,537.76 700-4701-3000-0000 Consulting Engineer 2,000.00 1,127.06 872.94 700-4701-3030-0000 City of Engineer Services 2,500.00 40,784.18 -38,284.18 700-4701-3099-0000 Other Professional Services 7,000.00 0.00 7,000.00 700-4701-3904-0000 III Surcharge 20,000.00 0.00 20,000.00 SERVICES AND CHARGES 31,500.00 41,911.24 -10,411.24 700-4701-5300-0000 C/O Machinery & Equipment 0.00 25,909.32 -25,909.32 CAPITAL OUTLAY 0.00 25,909.32 -25,909.32 4701 III 41,500,00 75,282,80 -33,782,80 Expense 3,127,341.00 1,711,247,59 1,416,093,41 700 SEWER FUND -892,341,00 -8,902,56 -883,438,44 Revenue Total 2,235,000,00 1,702,345,03 532,654,97 Expense Total 3,127,341.00 1,711,247,59 1,416,093,41 Grand Total -892,341.00 -8,902,56 -883,438,44 3 General Ledger ~il ~~te~~ Quarterly Report User: COLLEENL Printed: 10/14/08 10:19:56 THE BIRTHPLACE O~ MINNEsorA i) Period 01 - 09 Fiscal Year 2008 - 2008 2008 2008 2008 Account Number Description Budget Y-T-D Variance 705 STORM SEWER FUND Revenue 0000 705-0000-3220-0100 Special Assess - Delinquent 0.00 0.00 0.00 SPECIAL ASSESSMENTS 0,00 0,00 0,00 705-0000-3560-0100 Service Charge 485,904.00 364,347.00 121,557.00 CHARGES FOR SERVICES 485,904,00 364,347,00 121,557,00 705-0000-3810-0200 Interest Earnings 32,000.00 0.00 32,000.00 705-0000-3820-0100 Donations 0.00 0.00 0.00 705-0000-3870-0100 Refunds And Reimbursements 0.00 9,755.88 -9,755.88 705-0000-3880-0100 Miscellaneous Income 0.00 0.00 0.00 MISCELLANEOUS 32,000,00 9,755,88 22,244,12 0000 517,904,00 374,102,88 143,801.12 Revenue 517,904,00 374,102,88 143,801.12 Expense 4705 MISCELLANEOUS 705-4705-1000-0000 Full Time Salaries 164,485.00 107,216.35 57,268.65 705-4705-1100-0000 Overtime - Full Time 0.00 3,464.10 -3,464.10 705-4705-1111-0000 Severance Pay 0.00 0.00 0.00 705-4705-1112-0000 Sick Pay 0.00 3,182.41 -3,182.41 705-4705-1113-0000 Vacation Pay 0.00 8,086.07 -8,086.07 705-4705-1200-0000 Part Time Salaries 0.00 0.00 0.00 705-4705-1410-0000 PERA 10,954.00 7,841.18 3,112.82 705-4705-1420-0000 FICA/Medicare 12,890.00 8,972.21 3,917.79 705-4705-1500-0000 Hospital / Medical 22,537.00 17,241.26 5,295.74 705-4705-1520-0000 Dental Insurance 1,345.00 1,070.31 274.69 705-4705-1540-0000 Life Insurance 190.00 124.80 65.20 705-4705-1800-0000 Longevity Pay 4,006.00 0.00 4,006.00 PERSONNEL SERVICES 216,407,00 157,198,69 59,208,31 705-4705-21 10-0000 Automotive Fuel 3,000.00 4,383.59 -1,383.59 705-4705-2111-0000 Paper/F orms 0.00 0.00 0.00 705-4705-2302-0000 Other Minor Equipment 0.00 623.37 -623.37 SUPPLIES 3,000,00 5,006,96 -2,006,96 705-4705-3000-0000 Consulting Engineer 15,000.00 1,753.41 13,246.59 705-4705-3002-0000 Contractual 25,000.00 2,148.80 22,851.20 705-4705-3008-0000 Legal 0.00 0.00 0.00 705-4705-3012-0000 Computer Programming 0.00 0.00 0.00 705-4705-3030-0000 City Engineer Services 0.00 16,966.04 -16,966.04 705-4705-3099-0000 Other Professional Services 0.00 500.00 -500.00 705-4705-3102-0000 Postage 0.00 1,990.83 -1,990.83 705-4705-3500-0000 General Insurance 4,240.00 0.00 4,240.00 1 2008 2008 2008 Account Number Description Budget Y-T-D Variance 705-4705-3705-0000 Storm Sewer Repairs 10,000.00 3,802.29 6,197.71 705-4705-3706-0000 Pond Maintenance 60,000.00 44,620.40 15,379.60 705-4705-3707-0000 Maintenance Agreements 0.00 488.84 -488.84 705-4705-3906-0000 Admin Charges-General Fund 14,263.00 10,697.23 3,565.77 SERVICES AND CHARGES 128,503,00 82,967,84 45,535,16 705-4705-4000-0000 Memberships & Dues 31,561.00 31,867.10 -306.1 0 705-4705-4099-0000 Miscellaneous Charges 2,000.00 223.62 1,776.38 MISCELLANEOUS 33,561,00 32,090,72 1,470,28 705-4705-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 0,00 0,00 0,00 705-4705-6010-0000 Interest 0.00 0.00 0.00 DEBT SERVICE 0.00 0,00 0,00 705-4705-7010-0000 Depreciation-Purchased Asset 1,600.00 0.00 1,600.00 705-4705-7020-0000 Depreciation-Contributed Asset 0.00 0.00 0.00 DEPRECIA nON 1,600,00 0,00 1,600,00 705-4705-9100-0000 Transfer Out-General Fund 0.00 0.00 0.00 705-4705-9202-0000 Transfer Out - SCVRC 35,000.00 0.00 35,000.00 705-4705-9451-0000 Transfer Out-Perm Imp 115,000.00 0.00 115,000.00 OTHER FINANCING USES 150,000,00 0,00 150,000,00 4705 MISCELLANEOUS 533,071,00 277,264,21 255,806,79 4711 OPEN 705-4711-1000-0000 Full Time Salaries 0.00 0.00 0.00 705-4711-1 100-0000 Overtime - Full Time 0.00 0.00 0.00 705-4711-1111-0000 Severance Pay 0.00 0.00 0.00 705-4711-1112-0000 Sick Pay 0.00 0.00 0.00 705-4711-1113-0000Vacation Pay 0.00 0.00 0.00 705-4711-1200-0000 Part Time Salaries 0.00 0.00 0.00 705-4711-1410-0000 PERA 0.00 0.00 0.00 705-4711-1420-0000 FICAlMedicare 0.00 0.00 0.00 705-4711-1500-0000 Hospital/Medical 0.00 0.00 0.00 705-4711-1520-0000 Dental Insurance 0.00 0.00 0.00 705-4711-1540-0000 Life Insurance 0.00 0.00 0.00 705-4711-1800-0000 Longevity Pay 0.00 0.00 0.00 PERSONNEL SERVICES 0,00 0,00 0,00 705-4711-3099-0000 Other Professional Services 0.00 0.00 0.00 SERVICES AND CHARGES 0,00 0,00 0,00 4711 OPEN 0,00 0,00 0,00 Expense 533,071.00 277,264,21 255,806,79 705 STORM SEWER FUND -15,167,00 96,838,67 -112,005,67 Revenue Total 517,904,00 374,102,88 143,801.12 Expense Total 533,071,00 277,264,21 255,806.79 Grand Total -15,167,00 96,838,67 -112,005,67 2 General Ledger ~i llw~ter~ Quarterly Report User: COLLEENL Printed: 10/14/08 10:20:42 IHE BIRTHPLACE ll~ MINNESOIA i) Period 01 - 09 Fiscal Year 2008 - 2008 2008 2008 2008 Account Number Description Budget Y-T-D Variance 710 SIGNS & LIGHTING FUND Revenue 0000 710-0000-3560-0100 Service Charge 370,000.00 277,698.00 92,302.00 CHARGES FOR SERVICES 370,000,00 277,698,00 92,302,00 710-0000-3810-0200 Interest Earnings 0.00 0.00 0.00 710-0000-3870-0100 Refunds and Reimbursements 0.00 0.00 0.00 710-0000-3880-0100 Miscellaneous Income 0.00 0.00 0.00 MISCELLANEOUS 0,00 0,00 0,00 0000 370,000,00 277,698,00 92,302,00 Revenue 370,000,00 277,698,00 92,302,00 Expense 4710 SIGNS & LIGHTING 710-471 0-1000-0000 Full Time Salaries 67,547.00 45,244.24 22,302.76 710-4710-1100-0000 Overtime - Full Time 0.00 1,046.39 -1,046.39 710-4710-1111-0000 Severance Pay 0.00 0.00 0.00 710-4710-1112-0000 Sick Pay 0.00 1,227.95 -1,227.95 710-4710-1113-0000 Vacation Pay 0.00 2,271.29 -2,271.29 710-4710-1200-0000 Part Time Salaries 0.00 0.00 0.00 710-4710-1410-0000 PERA 4,391.00 3,233.86 1,157.14 71 0-471 0-1420-0000 FICAlMedicare 5,168.00 3,447.11 1,720.89 710-4710-1500-0000 Hospital / Medical 12,469.00 9,858.60 2,610.40 710-4710-1520-0000 Dental Insurance 569.00 479.52 89.48 710-4710-1540-0000 Life Insurance 81.00 54.00 27.00 710-4710-1800-0000 Longevity Pay 0.00 0.00 0.00 PERSONNEL SERVICES 90,225,00 66,862,96 23,362,04 710-4710-210 1-0000 General Supplies 15,000.00 7,589.12 7,410.88 710-471O-211O-0000Automotive Fuel 2,000.00 2,590.77 -590.77 710-4710-21 11-0000PaperIForms 300.00 0.00 300.00 710-4710-2300-0000 Small Tools 1,500.00 0.00 1,500.00 SUPPLIES 18,800,00 10,179,89 8,620,11 710-4710-3002-0000 Contractual 1,500.00 540.56 959.44 710-4710-3012-0000 Computer Programming 1,200.00 0.00 1,200.00 710-4710-3030-0000 City Engineer Services 0.00 0.00 0.00 710-4710-3102-0000 Postage 3,000.00 1,990.83 1,009.17 710-4710-3500-0000 General Insurance 3,379.00 0.00 3,379.00 710-4710-3600-0000 Electricity 200,000.00 148,613.79 51,386.21 710-4710-3702-0000 Equipment Repair Charges 2,000.00 693.24 1,306.76 710-4710-3707-0000 Maintenance Agreements 2,400.00 3,434.16 -1,034.16 71O-471O-37lt-0000Traffic Signal Maintenance 4,000.00 2,031.93 1,968.07 710-4710-3906-0000 Admin Charges-General Fund 14,263.00 10,697.23 3,565.77 SERVICES AND CHARGES 231,742,00 168,001.74 63,740,26 I Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 710-4710-4099-0000 Miscellaneous Charges 500.00 0.00 500.00 MISCELLANEOUS 500,00 0,00 500,00 710-4710-5200-0000 Capital Outlay & Improvements 0.00 0.00 0.00 710-4710-5300-0000 C/O Machinery & Equipment 0.00 0.00 0.00 710-4710-5310-0000 C/O MIS Computer Equipment 2,500.00 0.00 2,500.00 CAPITAL OUTLAY 2,500,00 0,00 2,500.00 710-4710-7010-0000 Depreciation-Purchased Asset 300.00 0.00 300.00 DEPRECIATION 300,00 0,00 300,00 710-4710-9100-0000 Transfer Out-General Fund 0.00 0.00 0.00 710-4710-9451-0000 Transfer Out-Perm Improvement 28,433.00 0.00 28,433.00 OTHER FINANCING USES 28,433,00 0,00 28,433,00 4710 SIGNS & LIGHTING 372,500,00 245,044,59 127,455.41 Expense 372,500,00 245,044,59 127,455.41 710 SIGNS & LIGHTING FUND -2,500,00 32,653,41 -35,153,41 Revenue Total 370,000,00 277,698,00 92,302,00 Expense Total 372,500,00 245,044,59 127,455,41 Grand Total -2,500,00 32,653,41 -35,153.41 2 General Ledger Monthly Activity Report User: COLLEENL Printed: 10/14/08 10:21:12 Period 01 - 09 Fiscal Year 2008 - 2008 ~iJ~ate~ '"' """''''' .. M '" N " ,,~) Account Number Description 2008 Budget 2008 Y-T-D 2008 Variance 720 PARKING FUND Revenue 0000 720-0000-3140-0105 Parking Permits LICENSES AND PERMITS Revenue 40,000.00 28,605.00 11,395.00 40,000,00 28,605,00 11,395,00 95,000.00 68,276.00 26,724.00 48,000.00 36,006.70 11,993.30 143,000,00 104,282,70 38,717,30 35,000.00 16,547.00 18,453.00 50,000.00 4,181.33 45,818.67 85,000,00 20,728,33 64,271,67 16,000.00 0.00 16,000.00 0.00 0.00 0.00 0.00 1.00 -1.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 141.03 -141.03 16,000,00 142,03 15,857,97 284,000,00 153,758,06 130,241.94 284,000,00 153,758,06 130,241.94 720-0000-3560-0120 Parking Machine-S Main Lot 720-0000-3560-0340 Parking Machine-River Lot CHARGES FOR SERVICES 720-0000-3610-0100 Parking Tickets 720-0000-3610-0200 Parking Fines - County FINES AND FORFEITS 720-0000-3810-0200 Interest Earnings 720-0000-3830-0100 Sale of Property 720-0000-3860-0100 Lease / Rentals 720-0000-3870-0100 Refunds And Reimbursements 720-0000-3880-0100 Miscellaneous Income 720-0000-3880-0200 Cash Over/Short MISCELLANEOUS 0000 Expense 4720 PARKING 720-4720-1000-0000 Full Time Salaries 720-4720-1100-0000 Overtime - Full Time 720-4720-1111-0000 Severance Pay 720-4720-1112-0000 Sick Pay 720-4720-1 1 13-0000 Vacation Pay 720-4 720-1200-0000 Part-Time Salaries 720-4720-1300-0000 Overtime - Part Time 720-4720-1410-0000 PERA 720-4720-1420-0000 FICAlMedicare 720-4720-1500-0000 Hospital/Medical 720-4720-1520-0000 Dental Insurance 720-4720-1540-0000 Life Insurance 720-4720-1700-0000 Uniform Allowance PERSONNEL SERVICES 720-4720-2000-0000 Office Supplies 720-4720-2101-0000 General Supplies 720-4720-211O-0000Automotive Fuel 720-4720-2111-0000 Paper/Forms 720-4720-2201-0000 Equipment Repair Supplies 46,607.00 30,218.97 16,388.03 3,000.00 2,357.44 642.56 0.00 0.00 0.00 0.00 582.15 -582.15 0.00 2,637.20 -2,637.20 35,000.00 23,533.00 11,467.00 1,000.00 465.75 534.25 3,224.00 2,318.97 905.03 6,549.00 4,531.64 2,017.36 6,204.00 5,252.50 951.50 502.00 421.95 80.05 71.00 47.52 23.48 1,000.00 386.39 613.61 103,157,00 72,753,48 30,403,52 500.00 0.00 500.00 5,000.00 106.26 4,893.74 3,000.00 2,981.29 18.71 700.00 0.00 700.00 4,000.00 0.00 4,000.00 1 --_._--~._------------ 2008 2008 2008 Account Number Description Budget Y-T-D Variance 720-4720-2302-0000 Other Minor Equipment 2,000.00 0.00 2,000.00 SUPPLIES 15,200,00 3,087,55 12,112.45 720-4720-3000-0000 Contractual 0.00 2,589.60 -2,589.60 720-4720-3004-0000 Auditing 0.00 0.00 0.00 720-4720-3008-0000 Legal 0.00 0.00 0.00 720-4720-3099-0000 Other Professional Services 10,000.00 6,130.00 3,870.00 720-4720-3102-0000 Postage 700.00 343.96 356.04 720-4720-3201-0000 Seminar/Conference Fees 1,000.00 0.00 1,000.00 720-4720-3202-0000 Meals 100.00 0.00 100.00 720-4720-3203-0000 Housing 250.00 0.00 250.00 720-4720-3204-0000 Training and Education 2,000.00 0.00 2,000.00 720-4720-3400-0000 Printing and Publishing 5,000.00 4,960.02 39.98 720-4720-3500-0000 General Insurance 4,591.00 0.00 4,591.00 720-4720-3702-0000 Equipment Repair Charges 2,500.00 1,524.62 975.38 720-4720-3707-0000 Maintenance Agreements 3,300.00 0.00 3,300.00 720-4720-3709-0000 Sea1coating 0.00 13,063.58 -13,063.58 720-4720-3807-0000 Lease / Rent 0.00 0.00 0.00 720-4720-3900-0000 Sales Tax 0.00 2,084.45 -2,084.45 720-4720-3906-0000 Admin Charges-General Fund 17,431.00 13,073.23 4,357.77 SERVICES AND CHARGES 46,872,00 43,769.46 3,102,54 720-4720-4009-0000 Loss On Credit Transactions 0.00 0.00 0.00 720-4720-4099-0000 Miscellaneous Charges 1,000.00 7,063.30 -6,063.30 MISCELLANEOUS 1,000,00 7,063,30 -6,063,30 720-4720-5200-0000 C/O & Improvements 0.00 0.00 0.00 720-4720-5300-0000 C/O Machinery & Equipment 0.00 3,056.82 -3,056.82 720-4720-5310-0000 C/O MIS Computer Equipment 0.00 0.00 0.00 720-4720-5400-0000 C/O Automotive Equipment 28,000.00 41,912.81 -13,912.81 CAPITAL OUTLAY 28,000,00 44,969,63 -16,969,63 720-4720-6010-0000 Debt Service 0.00 0.00 0.00 DEBT SERVICE 0,00 0,00 0,00 720-4720-7010-0000 Depreciation-Purchased Asset 30,000.00 0.00 30,000.00 720-4720-7020-0000 Depreciation-Contributed Asset 0.00 0.00 0.00 DEPRECIATION 30,000,00 0,00 30,000,00 720-4720-9100-0000 Transfer Out-General Fund 0.00 0.00 0.00 OTHER FINANCING USES 0,00 0,00 0,00 4720 PARKING 224,229,00 171,643,42 52,585,58 4721 RIVERVIEW PARKING LOT-3RD ST 720-4721-3706-0000 Repair Charges 0.00 0.00 0.00 720-4721-3707-0000 Maintenance Agreements 17,388.00 8,694.00 8,694.00 SERVICES AND CHARGES 17,388,00 8,694,00 8,694.00 4721 R1VERVIEW PARKING LOT-3RD ST 17,388,00 8,694,00 8,694,00 Expense 241,617,00 180,337,42 61,279,58 720 PARKING FUND 42,383.00 -26,579,36 68,962,36 Revenue Total 284,000,00 153,758,06 130,241,94 2 Account Number Description 2008 Budget 2008 Variance Expense Total Grand Total 241,617,00 42,383,00 2008 Y-T-D 180,337,42 -26,579,36 61,279,58 68,962.36 3 ;-~r ' .- " STILLWATER rU5LIC LI5RARY 22+ N. Third 5t. 5tillwater MN 55082...-+806 651. 275.+}}8 FAX 651.275.+}+2 Board of Trustees Meeting Agenda Tuesday, October 14,2008, 1. Call to Order 2. Adoption of the Agenda A+ 3. Communications and Public Commentary I 4. Consent Calendar A A. Adoption of Minutes+ B. Acknowledgement of Bills Paid in September Totaling $19,052.33 C, Monthly Activity Report + D. Other Activity Reports+ E. Director and Other Staff Reports + F. Financial Report - September 2008+ G. Policy Review - H 5.2009-2013 Capital Improvement Plan - Draft A+ 6.2009 Holiday Schedule A+ 7. 2008 Revenues and Actions A 8. 2009 Budget Contingency Planning D 9. Coffeeshop D 10. Board Vacancy D 11. Library Foundation News I 12. Building Project Dispute Resolution I 13. Committee Reports I a. A V Task Force b. Marketing c. Gallery Task Force d. Facilities e. Finance f. Long Range Planning 14. Other IS. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 117) before 5 P.M. on Monday, October 13, 2008, A=Action Item I=Information Item D=Discussion Item \ += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed 1 Agenda Item 4A MINUTES OF THE SEPTEMBER 9, 2008 MEETING OF THE LIBRARY BOARD OF TRUSTEES PRESENT: Michele Cassavante, Jane Dickinson, Dick Edstrom, Ned Gordon, Ruth Ranum, M, L. Rice, Julia Sandstrom, Ann Wolff ABSENT: Andrea Tipple STAFF: Lynne Bertalmio NOTE: the regular formal meeting of the Board was delayed until after the closing of voting places at 8pm. Prior to that time agenda items not requiring Board action were presented and discussed in an open informal meeting which was begun at 7pm. AGENDA ITEM 1, Communications & Public Commentary: none AGENDA ITEM 2, City Bill Paying: payment of Library invoices has been transferred to the City; Mr, Edstrom was designated to review and sign off on batched invoices in the event Mr. Gordon is not able to do so. AGENDA ITEM 3, Coffee Shop: no report AGENDA ITEM 4, Donor Signs & Capital Campaign Wrap-Up: work is in progress on the design of some donor signage; a suitable design for a large multi-donor sign has not been determined. AGENDA ITEM 5, 2008 Revenue: the shortfall predicted when the 2008 budget was formulated is beginning to develop. Income from meeting space rentals is increasing but not at a rate sufficient to close the gap in 2008. In order to track this income, meeting room and equipment rentals will be set up as a separate revenue line item, AGENDA ITEM 6, 2009 Budget Request: the City Council has certified the City's levy and forwarded it to the County, This levy amount includes the 2009 Library Budget without substantial change from the requested budget. AGENDA ITEM 7, Library Foundation: fundraising in the first year of operation is meeting expectations. The Foundation is seeking to add a treasurer to its board of directors. 2 Page 2 Library Board Minutes 9-9-08 AGENDA ITEM 8, Committee Reports: A V Task Force - installation of the A V system has begun and should be completed in October, Events & Marketing - the committee believes that the mission and focus oftms group should be re-oriented; staff appreciation days will be resumed. Gallery Task Force - photography of Deb Chial is scheduled for October. Facilities - the inquiry regarding the use of the Library for a cell site is over a year old, according to Mike Pogge; an attempt will be made to contact the carrier. Finance - the next presentation (Chapter 4) to the City Council should be given in October. Long range Planning - the committee will complete its work in by December and will present critical issues that should be considered for the Library's long range planning, AGENDA ITEM 9, Call To Order: the formal meeting of the Board convened at 8:12pm AGENDA ITEM 10, Adoption of Agenda: adopted with the addition of one matter for consideration to Agenda Item 13. MSP* AGENDA ITEM 11, Consent Calendar: Item G withdrawn to be considered separately as Agenda Item 11.1; adopted with change. MSP* AGENDA ITEM 11,1, Collection Policy Review: adopted with changes and additions, (Revised policy on file,) MSP* AGENDA ITEM 12, Event Policy Revisions: adopted with changes and additions. (Revised policy on file,) MSP* AGENDA ITEM 13, Other: motion to transfer funds donated under the Giving Tree and Hook- A-Book programs to the 2008 Budget and categorized as Donations, MSP* ADJOURNMENT: the meeting was adjourned at 8:55 p,m. MSP* -- motion made, seconded and passed by unanimous vote; divisions will be recorded in detail. 3 Summary of Proceedings Washington County Board of Commissioners October 14,2008 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson - appointed to the National Association of Counties Transportation Steering Committee; Association of Minnesota Counties Fall District X meeting to be held on October 27 from 3:00 to 5:00 in the AMC Board Room; and shared the Metropolitan Council Transportation Advisory Board's Policy Plan with the Board; Commissioner Pulkrabek - reported on the 1-94 interchange ribbon cutting ceremony he attended last Friday; Commissioner Hegberg - reported on an issue of police patrol in White Bear Lake that the City of Mahtomedi is paying Ramsey County for and asked that the two Sheriff Offices work on improving this situation; the City ofF orest Lake has approved a roundabout for Highway 61 and Broadway as their preferred plan; the City of Forest Lake discussed trees along the bike trail in the Winnick area being a security issue; and asked that the 2009 budget items that Commissioner Pulkrabek would like to look at be discussed at a workshop next week. Community Corrections Approval to accept a $4,000 donation from the Target Corporation for juvenile programming in Washington County. Community Services Approval of the following actions: Modify the Andersen Windows dislocated worker project administered by the Workforce Center to extend the grant until December, 2009; Contract with Cottage Grove WP, LLC to provide 24 hour customized assisted living services at their White Pine facility in Cottage Grove. General Administration Approval of the following actions: Washington County Historical Society distributed five copies of a new book written by Robert Goodman entitled "A History of Washington County" to be donated to a library in each Commissioner District; October 7, 2008 Board meeting minutes; Board correspondence was received and placed on file; Board workshop to discuss the draft 2009 Washington County Legislative positions. Information Technololff Approval ofVerizon Wireless Services for county purchased Blackberries, cell phones, and wireless cards, Librarv Board workshop held for an update on strategic and facilities long range planning. Propertv Records and Taxpaver Services Approval of Resolution No. 2008-131, recommending the application for cancellation of certificate of forfeiture for properties in Woodbury, Public Health and Environment Approval of the following actions: Comments to the City of Bayport regarding their Local Water Management Plan; Set public hearing date of October 28, 2008 to consider the repeal of Solid Waste Management Ordinance #167 and replacing it with Solid Waste Management Ordinance #178; Resolution No. 2008-132, solid waste management tax; Resolution No. 2008-134, referring the proposed update and amended Washington County Development Code, Chapter Four, Individual Sewage Treatment Regulations to the Planning Advisory Commissioner for a public hearing. Public Works Approval of the following actions: Comments on the Stillwater Township and the cities of St. Paul Park and Grant draft comprehensive plans; Resolution No. 2008-133, requesting additional time within which to complete comprehensive plan decennial review obligations; Award contract to Braun Intertec Corporation for professional engineering services for the construction of the Environmental Center and authorize the County Board Chair and Administrator to execute the contract. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * OCTOBER 21,2008 The following items are presented for Board approvaVadoption: DEPARTMEN~AGENCY ITEM Administration A. Approval to submit an application for a Department of Natural Resources Community Assistance Grant to use to develop a targeted conservation plan to guide the implementation of the Land and Water Legacy Program. B. Approval to reappoint Don Scheel, Afton, and David Bucheck, Lake Elmo, to the Valley Branch Watershed District Board of Managers to three-year terms expiring November 13, 2011. C. Approval to appoint Joe Moore, Denmark Township, to the Public Health Emergency Preparedness Advisory Committee to a first term expiring December 31,2009. Library D. Approval of Washington County Library holiday and training closings for 2009. Public Works E. Approval of resolution, authorize execution of Minnesota Department of Transportation Agreement number 9187 for installation of railroad flashing light signals with gates, constant warning circuitry and LED lenses at the railroad crossing located on Lake Elmo Avenue (CSAH 17) in the City ofLake Elmo. F. Approval of resolution, support for the purchase of 48 acres within the statutory boundary of William O'Brien State Park by the Minnesota Department of Natural Resources. G. Approval of Work Orders 2-6 to the CSAH 15 road construction project contract with Tower Asphalt. H. Approval of resolution, Change Order #004 and final payment to Frerichs Construction Company for the Disaster Recovery Center located at the R.H. Stafford Library. I. Approval of Amendment #3 to Contract #4202 with SRF Consulting Group for completion of the 2008 Washington County Comprehensive Plan Completion for a not to exceed cost of $49,900. 1. Approval of resolution to enter into Met Council Agreement SG2008-094, for the partial reimbursement for the acquisition ofthe Grundhofer parcel for inclusion into the Big Marine Park Reserve. K. Approval to authorize the County Board Chair and Administrator to execute the Cooperative Agreement with the City of Stillwater for CSAH 15 construction cost reimbursement and maintenance. L. Approval of comments on the City of Woodbury draft comprehensive plans. M. Approval of Cooperative Agreement with the City of Lakeland for the sale of two county owned trucks. N. Approval of resolution, agreement with the Minnesota Department of Transportation, Cultural Resources/Architectural History Investigation prior to reconstruction ofCSAH 18 in Afton at a cost not to exceed $6,447.60. Sheriffs Office O. Approval ofXybix Systems Inc. Change Order #1 to the furniture purchase agreement. P. Approval of Amendment # I to lease agreement with the City of Woodbury for 800 MHz antennas and equipment located at the Woodbury Water Tower on Hudson Road. * Consent Calendar itemsare generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may electto pull a Consent Calendar item(s) for discussio and/or separate action. Washington ~ -::County ~_ lilli_ IVY J Dennis C. Hegberg, Chair District 1 Bill Pulkrabek District 2 Gary Kriesel District 3 Myra Peterson, Vice Chair District 4 **PLEASE NOTE CHANGE IN TIME** R.H. Stafford District 5 BOARD AGENDA OCTOBER 21, 2008 - 10:30 A.M. 8:00 to 10:00 - Employee Recognition Breakfast Hosted by the County Board - Lake Elmo Event Center 3712 Layton Ave, N, 1. 10:30 2. 3, 10:35 4. 10:35 10:40 5. 6. 7. 10:50 8. II :00 to 12:00 Roll Call Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Governnt{!whether or not the issue is listed on this agenda. Persons who wish to address the Board I7N1fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, Iltlfour name and address, and present your comments. You are encoUllged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relDlao an issue that is part of Washingtm County's responsibilities. The chair may also limit the number of individual presentations to accommodate the schedulefi<<nda items. Consent Calendar General Administration - Jim Schug, County Administrator Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments omtters of interest and information, or raise questions to the staff. This action is not intender/) result in substantive board action during this time. Any action necessary because of discussion will be scheduledfor afuture board meeting. Board Correspondence Adjourn Board Workshop with the Office of Administration Discuss Possible Changes to the County's Preliminary 2009 Budget and Property Tax Levy ************************************************************************* Date October 21 October 21 October 22 October 22 October 23 MEETING NOTICES Committee Time Location HRA Board Meeting Historic Courthouse Advisory Metro Mosquito Commission Regional Solid Waste Management Community Corrections Board 3:30 p.m. 5:00 p.m. 9:00 a.m. 10:30 a.m. 7:30 a.m. 1584 Hadley Avenue North- Oakdale 101 West Pine Street - Stillwater 2099 University Avenue West- St. Paul 2099 University Avenue West- St. Paul Washington County Government Center Assistive listening devices are available for use in the County Board Room . . " . EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER Summary of Proceedings Washington County Board of Commissioners October 7, 2008 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none, Board Chair Hegberg presided. Commissioner Reports - Comments - Ouestions The Commissioners reported on the following items: Commissioner Peterson - reported on the Minnesota Department of Transportation meeting held to discuss items that should be in the Minnesota Comprehensive Statewide Rail Program; and distributed the Association of Minnesota Counties 2009 schedule of events; Commissioner Pulkrabek - asked about inserts for the Truth-in- Taxation notices and was told that only municipalities and the county are allowed to include inserts and that they need to be submitted to the county for content and accuracy; and he will be attending the ribbon cutting ceremony this Friday for the 1-94 South Frontage Road in Woodbury; Commissioner Kriesel - reported that he has received numerous calls related to a proposed change in library hours at the Valley Branch Library in Lakeland; he assured his constituents that noting has been decided at this time; Commissioner Stafford - reported he attended the groundbreaking for the new Environmental Center at the Washington County South Maintenance Shop; and he will be attending the ribbon cutting ceremony this Friday for the 1-94 South Frontage Road in Woodbury; Commissioner Hegberg - reported on a Housing and Redevelopment Authority workshop that discussed scattered housing sites and they are looking at buying foreclosure properties; he reported that the Hugo City Council has authorized staff to begin talks with Metropolitan Council about joining the Metropolitan Transit Taxing Authority, Communitv Corrections Adoption of Resolution No. 2008-124, Association of Minnesota Counties 2008 County Achievement Award application for the Resources for the Unemployed and Determined Individual (R.U.D.I.). Communitv Services Approval of the following actions: Community Development Block Grant agreement with Two Rivers Community Land Trust to acquire and rehabilitate a minimum of seven homes to be sold to low-income individuals; HOME Grant Agreement with Two Rivers Community Land Trust to acquire and rehabilitate a minimum of one home to be sold to low-income individuals. General Administration Approval of the following actions: September 16 and 23, 2008 Board meeting minutes; Designation of the 2008 Association of Minnesota Counties delegate list; Appoint John Lennes, Jr., May Township, to the Carnelian-Marine-St. Croix Watershed District to fill an unexpired term to June 21, 2010; Release ofthe Draft 2009-2013 Capital Improvement Plan to the communities for their review and comment; Minnesota Inter-County Association sponsored legislative candidate forum to be held on Wednesday, October 8 at 5:30 p,m. in the Washington County Board Room; Rededication ceremony for Norman Rockwell's "Four Freedoms" following today's Board meeting; - Washington County presented the Founding Partner A ward from the Youth Service Bureau which recently celebrated its 30th Anniversary; Board correspondence was received and placed on tile. Human Resources Approval to ratify the 2009 health insurance re-openers for Teamsters Cqmmanders, Teamsters Probation Officers, AFSCME, Attorney's Association, and Supervisor's Association; and ratification of2009 wages and health insurance for Confidential and Department Head meet and confer groups. Public Health and Environment Approval of the following actions: Amend agreement with Heritage Environmental Services LLC for household hazardous waste services and authorize execution by the Board Chair and the County Administrator; Master Grant Contract for Community Health Boards with the Minnesota Department of Health; Board workshop held to discuss proposed budgets of the Washington County watershed management organizations, Washington Conservation District's, and a presentation on water consortium activities. Public Works Approval of the following actions: Change Order # 1 and Supplemental Agreement # 1 to the CSAH 18 road construction project contract with Forest Lake Contracting; Resolution No. 2008-125, Metropolitan Council recreations open space development grant agreement - St. Croix Bluffs Regional Park shower building and dumpstation; Resolution No. 2008-126, Metropolitan Council recreation open space development grant agreement - Lake Elmo Park Reserve play area reimbursement; Resolution No. 2008-127, amend house lease agreements with Gilbertson and Carlson to extend the term of the leases to September 30,2010 in Marine, Minnesota; Resolution No, 2008-128, purchase the Grundhofer property, Big Marine Park Reserve; Maintenance agreement with the City of Hugo; Resolution No. 2008-129, Bridge 82517 reconstruction on CSAH 18 agreement to state transportation fund grant terms and conditions; Supplemental Agreements #2 and #3 to the 2008 overlays project contract with Tower Asphalt, Inc. Sheriff's Office Approval of the following actions: Resolution No. 2008-130, authorizing the Sheriffs Office to execute a grant from the United States Department of Homeland Security; Change Order #3 to contract with H.M, Cragg Company for supplying and installing -48 VDC Power Systems for the 800 MHz Radio System; Contract with George Siegfried Construction for the remodeling necessary to construct a radio equipment shelter at the Afton radio site for the 800 MHz Radio System; A ward bid to Sabre Towers and Poles, Inc. for supplying a monopine type stealth tower for the 800 MHz Public Safety Radio System in the Afton Radio site, A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N" Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners September 23, 2008 Present were Commissioners Dennis C. Hegberg, District I; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Hegberg presided. Accountinl!: and Finance Approve revisions to the Finance and Budget Policies #2701, Deposit of Funds and #2507, Journal Entries. Commissioner ReDorts - Comments - Ouestions The Commissioners reported on the following items: Commissioner Peterson - Met with Commissioners and staff from Southeast Minnesota to discuss high-speed rail; attended the 40th Anniversary of the League of Women Voters of Woodbury; and she has been asked to serve on the State Rail Committee to look at passenger and freight rail; Commissioner Pulkrabek - reported on his non-county related visit to Atlanta, Georgia; Commissioner Hegberg - reported on the Rush Line Corridor meeting and has asked staff to prepare a Board agenda item to discuss the Forest Lake to St. Paul bus service; reported on the Metro Family Alliance meeting where they discussed funding sources for targeted case management for children less than one year of age where there are situations of abuse; and reported on a proposal to have additional tax on basins, and that Washington County has one basin called St. Croix Basin; and reported that the Board interviewed applicants for the Carnelian-Marine-St. Croix Watershed District. Community Services Approval of the following actions: Appoint Angelia Jackson, St. Paul Park, and Maribeth Lundeen, Stillwater, to the Family Homeless Prevention and Assistance Citizen's Advisory Committee to terms expiring June 30, 2010; Appoint Daniel Parnell, Mahtomedi, to the Mental Health Advisory Council to fill an unexpired term to December 31, 2010. General Administration Approval of the following actions: September 9,2008 Board meeting minutes; Reappoint Connie Taillon, Stillwater, to the Brown's Creek Watershed District Board of Managers to a three-year term expiring October 21, 2011; County Board's response to the independent auditor's findings and recommendations contained in the draft report on the internal control structure and compliance for the year ending December 31,2007; Distinguished Budget Presentation A ward from the Government Finance Officers Association for the 2008 budget document; Board correspondence was received and placed on file. Property Records and Taxpaver Services Approval of the following actions: Increase the county fee for passport photos from $10 to $15; Resolution No, 2008-123, recommending approval to set aside a portion of the annual distribution of new revenue from tax forfeited land sales. Public Health and Environment Approval to appoint Joseph Rheinberger, Oakdale, to the Public Health Emergency Preparedness Advisory Committee to a term expiring December 31,2009. Public Works Approval of the following actions: Comments on draft comprehensive plans for the following: Bay town, Denmark, Grey Cloud Island, May Townships, Cities of Forest Lake, Oakdale, White Bear Lake, and Dakota County; Resolution No. 2008-122, Minnesota Trail Assistance program grant request; Change Orders #1 and #2 with Commercial Drywall, Inc. in the amounts of $25,844 and $32,287; Change Order #4 with People's Electric, Inc. in the amount of$39,274; Remove from table the motion to authorize funding to continue Bus Route 288, Forest Lake to Minneapolis until January I, 2009; Authorize funding to continue Bus Route 288, Forest Lake to Minneapolis until January 1,2009 in the amount of$45,000 to be used from Washington County's portion of the Counties Transit Improvement Board funding. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 620d Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners September 9, 2008 Present were Commissioners Dennis C. Hegberg, District I; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Hegberg presided. General Administration Approval of the following actions: August 19, 2008 Board meeting minutes; Overview of proposed 2009 budget presented; Option 2 for funding the Land and Water Legacy Program which issues $10 million in bonds in the fall of 2009 and would have a net levy increase of 1 %; Resolution No. 2008-115, certifying proposed property tax levies for Washington County and the Regional Rail Authority for payable 2009; Resolution No. 2008-116, certifying proposed property tax levy for the Washington County Housing and Redevelopment Authority for payable 2009; Resolution No. 2008-117, adoption of the proposed budget for 2009; Board correspondence was received and placed on file. Property Records and Taxpaver Services Approval of the following actions: Resolution No. 2008-108, classification of tax forfeited parcels as non-conservation; Resolution No. 2008-109, private sale to an adjacent land owner through special legislation; Resolution No. 2008-110, private sale to adjoining land owners through sealed bid; Resolution No. 2008-111, repurchase of tax forfeited property by former owner through a 10 year contract for deed; Set the Truth-in- Taxation public hearing for 7:00 p,m. on Thursday, December 4,2008 and set a continuation hearing for 7:00 p.m. on Tuesday, December 15,2008. Public Works Approval of the following actions: Amendment No. I to Contract 4032 with Short Elliott Hendrickson, Inc., final drainage design for the reconstruction of CSAH 18 in Afton; Resolution No. 2008-112, authorizing parking restrictions on CSAH 14 (5th Avenue North) in the City of Bayport; Resolution No. 2008-113, request funding from the Minnesota Department of Transportation through the Municipal Agreement Program for CSAH 34 and TH 97; Resolution No. 2008-114, request funding from the Minnesota Department of Transportation through the Municipal Agreement Program for CSAH 4 and TH 61; Board workshop held to discuss a proposed Minnesota Department of Transportation Inter- Regional Corridor Study and Joint Powers Agreement to explore transit options for the 1-94 corridor, A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners September 16, 2008 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson - distributed copies of a book from MELSA and Macy' s on Joe Mauer; made a suggestion for a future Insight Program where Library staff would ask local elected officials, civic leaders, and community celebrities what their favorite childhood book was and what book they are reading currently to promote the idea that reading is important; attended the 3M 60th birthday party; presented an update on the Wakota Bridge; Lois Schultz, Oakdale employee, will celebrate her 80th birthday this weekend and asked that a Commissioners' award be presented; noted that Bernie McHattie, Cottage Grove, recently passed away; distributed a census update from the State Demographer; and distributed an article from the Transportation Alliance indicating that more people were traveling on transit in the second quarter of 2008; Commissioner Pulkrabek - reported on the razing of Blackies Restaurant last week in Oakdale and mentioned that the site will be redeveloped; received positive calls about the Blue Grass Festival held at the Lake Elmo Park Reserve; noted that John Brandl of the Humphrey Institute passed away last month; and distributed an article that Senator Kathy Saltzman wrote in the Stillwater Gazette talking about the funding for the Counties Transit Improvement Board; Commissioner Kriesel- reported on a luncheon he had with local businesses and staff related to the reconstruction of Manning A venue; and an open house will be held for the Holiday Station in West Lakeland on September 29; Commissioner Stafford - reported on a phone call and an e-mail he received regarding the Counties Transit Improvement Board funding; Commissioner Hegberg - reported on a meeting he had with Forest Lake to discuss the Broadway project; met with Met Council, and the cities of Columbus and Forest Lake, and Chisago County to discuss the commuter bus; Commissioner awards will be presented to Lake Area Bank and AmericInn for the donation and storing of mattresses for the Mental Health group in Washington County and for the 2007 Princess Kay of the Milky Way, Ann Miron, who resides in Hugo. General Administration Approval of the following actions: August 26 and September 2, 2008 Board meeting minutes; Use of Land and Water Legacy Program funds to purchase property from Jerry and Lois Grundhofer in Big Marine Regional Park; Board correspondence was received and place on file, Library Approval of a lease agreement with Toshiba for library copiers for the public. Property Records and Taxpayer Services Approval of the following actions: Resolution No. 2008-118, conveyance of tax forfeited land for an authorized public use; Plat ofI-94 Plaza Addition located in West Lakeland Township; Board workshop held to discuss legislative changes to the Green Acres program and agricultural classification. Public Health and Environment Approval to amend the Public Health Preparedness and Cities Readiness initiatives project agreement with the Minnesota Department of Health. Public Works Approval of the following actions: Resolution No. 2008-119, final payment on 2007 bituminous road overlays-north to Hardrives, Inc.; Resolution No. 2008-120, bid award for Washington County Environmental Center to Jorgenson Construction, Inc.; Resolution No. 2008-121, bid award for CSAH 13 landscaping to Noble Nursery Retail, Inc.; Discussion on subsidizing operating costs for commuter coach bus service; Motion to authorize funding to continue Bus Route 288, Forest Lake to Minneapolis until January 1,2009 tabled for one week; Board workshop held for an update on the Counties Transit Improvement Board meeting to be held on September 17. Ree:ional Railroad Authority Approval of the following actions: August 12,2008 Regional Railroad Authority minutes; Resolution No. RRA-2008-005, authorize execution of Minnesota Department of Transportation grant agreement related to the Forest Lake Transit Center. Sheriff's Office Approval of the following actions: Accept the software maintenance agreement with Radio IP Software, Inc. for the squad mobile computer project; Motorola Change Order # II to the radio service agreement to extend the agreement for three months until December 31, 2008; Award contract to Xybix Systems, Inc. for supplying, installing and commissioning communications center furniture for the Washington County Communications Center. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. 10/17/2008 WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions OCTOBER 14 Aqenda - Revisions to the Individual Sewaqe Treatment System Ordinance OCTOBER 21 Employee Recoqnition Event - Lake Elmo Event Center - 8:00 A.M. The County Board will host an employ recognition event at the Lake Elmo Event Center for staff with 20, 25, 30 and 35+ years of service to Washington County. The County Board meeting will be held at the Washington County Government Center following this event. OCTOBER 28 Workshop - Offender Reentry Workshop - Community Health Assessment OCTOBER/NOVEMBER Workshop - Future Park Land NOVEMBER 18 Workshop - Historic Courthouse Update DECEMBER 4 Hold Truth-in-Taxation Meetinq DECEMBER 9 Adopt the 2009 Budqet DECEMBER 16 Hold Public Hearing to Review Comments on and to Adopt the Five-vear CIP FUTURE Workshop - Metropolitan Council's Principal Arterial Study Leaque of Local Governments - January 27, 2009 - Prom Center BID OPENINGS October 13 Sale of Forfeited Lands - Property Records and Taxpayer Services M :\USERS\ADM\PRRADDA \WP\AGENDA \Workshops\Preview .doc Stillwater Township Calendar Chair Countryman October 23 Town Board Meeting 7:00 PM October 29 Public Accuracy Test (November Election Ballot) 7:00 PM Chair Countryman November 4 General Election Day 7:00 AM - 8:00 PM November 6 Planning Commission 7:00 PM November 10 Park Committee 7:00 PM November 11 Canvas of Election 7:00 PM November 13 Town Board Meeting 7:00 PM November 20 CommunicationslWebsite Meeting 7:00 PM November 27 Thanksgiving Holiday Chair Doriott December 3 Budget Meeting 7:00 PM December 4 Planning Commission 7:00 PM December 8 Park Committee 7 :00 PM December 1 ] Town Board Meeting 7:00 PM December 25 Christmas Holiday Chair January 1 Holiday -no Planning Commission Meeting January 8 Town Board Meeting 7:00 PM January 12 Park Committee 7:00 PM January 22 Town Board Meeting 7:00 PM Chair February 5 Planning Commission 7:00 PM February 9 Park Committee 7:00 PM February 12 Town Board Meeting 7:00 PM February r26 Town Board Meeting 7:00 PM Chair March 5 Planning Commission March 9 Park Committee 7:00 PM March 10 Annual Meeting 7:00 PM March 12 Town Board Meeting 7:00 PM March 26 Town Board Meeting 7:00 PM Town Board Supervisors may attend any.or all of the above meetings. ~"gs are held in the town hall unless otherwise specified, l.paf ~a~~~ ' October 13, 2008 (,Iork ~tiIlWQt-=-r TnwnQhin ., ,. October 9, 2008 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P,M, PRESENT: Chairperson Linda Countryman, Supervisors Jim Hiniker, David Johnson, Sheila-Marie Untiedt and Jim Doriott, Clerk Pat Bantli, Deputy Clerk Kathy Schmoeckel, Treasurer Carol Collins, Attorney Soren Mattick, Planner Sherri Buss, Engineer Paul Pearson, Chief of Police Steve Nelson and Park Manager Rick Jacobson. Orn Variance Public Hearing Neighbors present: Carolyn Leys, 9378 Neal Avenue North Brad Orn 8755 176th Street North Applicant Bradley Orn is requesting a variance from improved road frontage and consideration of drainage/walkway easement confinement. His lot is located within the Shoreland Zone and is a nonconforming lot of less than 5 acres. Chairperson Linda Countryman opened the public hearing and introduced Planner Sherri Buss who reviewed the application and the issues to be considered. The following questions and comments were made: -Jim Hiniker - Was 92nd Street supposed to connect to Newgate? David Johnson _ This was a way to connect and eliminate a long dead end cul-de-sac. Hiniker- Who would pay for a road? Johnson - Typically the developer would pay. - Hiniker - Who owns the neighboring property? Buss - The-lot to the west is a separate ownership. It was previously under the same ownership as the Orn lot, -Jim Doriott ., Who has ownership of the easement? Soren Mattick - The Township. Doriott - There are no taxes paid now? Mattick - No. - Carolyn Leys - She owns the land north and west of 92nd Street. She allows neighbors to dump leaves and brush on her property. The neighbors use an informal path within the road easement to bring material to her property. - Sherri Buss - Douglas Voegelil who owns the property directly north of the Orn lot, had 'sent her an e-mail comment that he wants the neighbors to continue to be able to use the path within the easement to take their brush, etc. to the Leys' property. He also, wants to make sure there is some kind of drainage easement and would want the walkway easement defined so neighbors can still walk to the lake. Also, if the Township grants a trail easement, could Mr. Orn be compelled to remove the fence and cut brush to make the trail? - David Johnson - Is the easement something the County did? Sherri Buss - Yes. -Johnson - Where would a trail easement go? Buss - You could make it a condition that the applicant work with the planner and engineer for trail and drainage easements. The easement would probably be placed as far to the west as possible on the property. Johnson - If the house is on the easterly portion of the property, , Stillwater Town Board Mtg, - 10/9/08 Page 2 ~ "" he assumes they would want the trail on the westerly portion. Buss -. That is the logical place. .Jim Doriott - Would the Township take over the trail? Soren Mattick - That is the Township's option. Doriott - That would be the best way to keep it passable. Buss - There could be an easement and it could be called an ,unimproved trail, or the Board could improve the trail by mowing, adding wood chips or another surface. Doriott - Would it be open to the public? Buss - Yes. · Carolyn Leys - She lives on Neal Avenue and she does not kl)ow of any neighbors that walk down to the lake. It is not really a usable lake. David Johnson - If it was travelable, more people might use it. He would not be favorable to abandoning the opportunity we have for access to a lake as a Township trail. .Carolyn Leys - She is concerned that there would be run-off from the road. · Pat Raleigh - What about liability? Johnson - This would be no different than any other Township trail. · Brad Orn - He is open to all suggestions. He is looking to the Board for direction. He prefers not to have an easement through the middle of the property. .Sheila-Marie Untiedt - If 92nd Street had been built there would be no driveway issue. If an error ha,d not been made in recording the easements, there would not have been trail and driveway easements on the entire property. The publiC hearing closed at 7:35 p.m. Regular Meeting 1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 9/25/08 Stillwater Town Board Meeting minutes as written. (4 ayes, Untiedt abstain) 3. TREASURER- a) Claims and checks #18867 through #18890 were approved for payment. b) List of committee members - Carol Collins compiled a list of committee members and their payment amounts. She will check again about the Park Committee's compensation. She will also add the Joint Board to the list and rates of pay for all other employees and staff. A job description will be developed for the various positions. There will be more discussion at the bUdget meeting. c) Budget meeting - M/S/P Johnson/Hiniker moved to set the budget meeting for Wednesday, December 3, 2008 at 7:00 p.m. (5 ayes) ,. 4. ORN VARIANCE - Engineer Paul Pearson had a drawing showing where two drainage easements are needed to handle drainag~ from. the properties to the north. Culverts under the proposed driveway are also likely to be needed. There was discussion of the possibility of putting in a Township road here and who would. pay for it. The consensus was that the neighbors would not wish to have a road put in. Attorney Soren Mattick suggested that before the application is approved, he should bring back encroachment Stillwater Town Board Mtg, - 10/9/08 Page 3 agreements for drainage and trail easements for the applicant to see if he agrees to them. The applicant's surveyor should determine the actual lines and legal description of the variances for the trial and drainage. M/S/P Johnson/Untiedt moved to direct staff to work with the applicant to provide trail and drainage easements and develop the encroachment easements. The applicant is responsible for obtaining the legal description for trail and drainage easements, (5 ayes) 5. CHIEF OF POUCE - a) The monthly incident report was provided. b) There have been seven burning permits, none for buckthorn. c) There was one dog impounded and one cat impounded, d) Minar Avenue Stop Signs have been put up and the neighbors believe it helps to slow down traffic. e) Watson Kennel Sign - The old one will be torn down and the new one is ready to be put up. f) "Sentence to Serve" will be cleaning up the ditches on Otchipwe and Stonebridge. g) A new computer program is being put in for dog licensing, 6. PLANNER- a) Sherri Buss has the certificate of compliance for the Crosswinds Church sign, It meets all ordinance requirements. b) Comprehensive Plan - The, Planning Commission has recommended approval for sending the plan to Metropolitan Council. The Board will hold its approval until hearing the County's comments. Then the plan can be sent to the Council. c) Wind Energv Conversion Systems - The Planning Commission has recommended adopting Washington County's performance standards. Sherri Buss will check with other communities as to height and lot size standards for the next Board meeting. There will need to be a public hearing before adoption of the ordinance. d) Metropolitan Council Post 2030 Sewer Area - Sherri Buss had received a letter from Metropolitan Council dated September 29, 2008 stating their study is expected to be done around 2011-2012. She will follow-up with them to have them remove their map since it serves no purpose and they cannot justify the line. e) Park Map At The Election - Soren indicated that placement of the map in the Town Hall entry during the election is all right. Residents should be asked to call Board members or Park Committee members if they are interested in selling or donating land for parks, but should not be asked to submit comments and no polls should be taken on election night. 7. ENGINEER - Sheila-Marie Untiedt and Paul Pearson had visited 9850 Old Deer Trail to see the erosion problems there. Paul Pearson had pictures and a map. He believes the Soil and Water Conservation District has previously been involved with drainage and erosion control in this area. There does not seem to be anything done by the Township Stillwater Town Board Mtg, - 10/9/08 Page 4 · to cause this. The party should utilize Soil and Water Conservation District ,and the watershed since this is a matter we cannot solve nor should we. 8. PARK COMMmEE - a) The new trash cans are in the park. b) Brian Axdahl was wondering if we were interested in his property as a park. The Park Committee will discuss this at their next meeting and members will be instructed to look at this property at the southwest corner of 116th Street and Arcola. c) Raleigh will pull the stumps out of Little Carnelian Lake. 9. COMMUNICATION COMMmEE - The newsletter sh~uld go out next week. Rick Jacobson had been asked to provide information on the upcoming farmers' market. 10. UPDATE LAND WITHIN THE ORDERLY ANNEXATION AREA - Art Palmer is looking for rezoning of his property at Highway 96 and CR 15. Mr. Palmer had indicated to David Johnson that the city was open to rezoning if the Township did not object. Mr. Turnblad had told David Johnson th~t the city had no intention of rezoning. 11. ADJOURNMENT - The meeting was adjourned at 9:35 p.m. Clerk Chairperson Approved September 11, 2008 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M, PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Linda Countryman, Jim Doriott, Jim Hinlker and David Johnson, Clerk Pat Bantli, Deputy Clerk Kathy Schmoeckel, Treasurer Carol Collins, Engineer Paul Pearson, Planner Sherri Buss, Park Manager Rick Jacobson and Chief of Police Steve Nelson, 1. AGENDA - M/S/P Hiniker/Doriott moved to adopt the agenda as amended, (4 ayes) 2. MINUTES - M/S/P Hiniker/Dorlott moved to approve the 8/28/08 Stillwater Town Board MeetinS) minutes as written. (3 ayes, Johnson abstain) (Linda Countryman arrived.) 3. TREASURER- a) Report given. b) Park Manager Rick Jacobson will need to start having PERA paid since he has met the monthly threshold. Consideration should also be given for changing permitting to an hourly fee rather than a flat amount. Treasurer Carol Collins will write up a proposal for this. c) There was discussion of payment for time spent by Michael Ranalla for picnic work. There will be more discussion at the next meeting as this will set a precedent. d) Claims and Checks #18813 through #18852 were approved for payment. 4. PLANNER- a) ATV Draft Ordinance - Sherrl Buss reported that this issue had been previously discussed and a draft ordinance developed. After receiving comments on the draft, the ordinance was not adopted. The Town Board determined that It was difficult to define what sorts of ATV's to allow and what to prohibit, enforcement would be difficult and other remedies such as homeowners associations are available. The consensus was that this sort of Issue should be dealt with on a personal leveJ If possible or through homeowners associations. Sherrl Buss will write to Mrs. McDaniel who discussed this Issue recently with the Board, and provide the memo summarizing the earlier discussion about the ordinance that was included In the Board's packet. b) Comprehensive Plan Items - Grant's and May Township's plan have been reviewed. Mayls plan Include a goal to consider becoming a city. c) Communication with Metropolitan Councll- Sherrl Buss had heard from Lisa aarajas at the Council. The dls~usslon with th~ Town Board was noted in the staff memo to the Council on the post 2030 sewer area. The Council staff will be meeting on September 17 to Identify a scope and timeline for the study. Sherrl will continue to monitor this Issue and provide updates to the Board. . Stillwater Town Board Mtg. - 9/11/08 Page 2 d) Loon Lake Property - Dennis O'Donnell had discussed with Sherrl. Buss a variance request for setbacks from the lake and a wetland on a parcel on Loon Lake. The consensus was to let Washington County handle this variance, as they would normally do since this is in the shoreland district, but to keep the Township advised. e) Cannon Aoolication - Kevin Shoeberg had contacted Sherrl Buss to ask her to call the City to get their input on this property. 5. ENGINEER- a) MnDOT Construction - They are Installing catch basins and pipe just north of Highway 95 on the east side of Arcola. b) Grading at 15211 113th Street - This property in the Stonehenge development Is installing a driveway. They do have a building permit There are concerns about slope and culvert size. MFRA will meet with Jack Kramer and the homeowner to talk about it. 6. RALEIGH, ROAD AND BRIDGE COSTS - Mike Raleigh was present to discuss the Road and Bridge Yearly Cost Analysis comparing contract and actual costs. He also reviewed non-contract~d services of about $25,000. There was discussion of how to better equalize costs from year to year to avoid "bubbles". The Township would like to be made aware of large overages before they occur and have some involvement in the discussion. Mike Raleigh will work with Carol Collins to determine how to categorize non-contracted services. 7. CHIEF OF POUCE - Steve Nelson gave his monthly report. a) He issued citations for people parking boat trailers at Otto Berg Park. b) There were only 2 burning permits. c) Two dogs were picked up - one was not claimed. d) Prairie seed is available from a Township resident for free. e) About 300 dog licenses have been Issued to date. 81 dogs with microchips have received free licenses. 8. PLANNIN" COM~JSSIQ~ - a) They are stili working on minimum lot sizes for various uses. b) With respect to the farmers' market there was discussion as to what kind of costs we can expect. c) The Public Hearing for the Comprehensive Plan is scheduled for the October 2 meeting, 9. PARK COMMmEE - a) The park committee has suggested that a map showing POSSible park sites identified be pisplayed at the November elections and that any landowners who may be interested in selling park land be Invited to contact the Town Board chair. Sherri Buss will check with the Attorney to see if there are any legal Issues involved, . ., Stillwater Town Board Mtg, - 9/11/08 Page 3 b) Jim Doriott "had ordered a cargo net and signs. He had pricing for trash cans. M/S/P Countryman/Johnson moved to authorize the purchase of three trash cans not to exceed $1,200. (5 ayes) c) There is rust on the upper beams in the picnic shelter. Jim Doriott will check with Johnny JotJ.nson regarding the guarantee. , d) Birds are roosting in the shelter. Rick Jacobson will remove them. e) There was discussion of a large sign being erected by the Town Hall/Otto Berg Park with community information that can be read as people drive by. There could be a more permanent place for banners constructed. The Park Committee will be instructed to look into this further. 10. COMMUNICATION COMMmEE - The next meeting is September 18. The next newsletter wi~1 have an article about the upcoming ballot questions and space permitting about the discussion on park land acquisition. 11. JOINT BOARD - David Johnson reported on the proposal for a senior facility along County Road 12 in the City of Stillwater. 12, ADJOURNMENT - The meeting was adjourned at 9:30 p.m. Clerk Chairperson Approved . September 25, 2008 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M, PRESENT: Chairperson Linda Countryman, Supervisors Jim Doriott, Jim Hiniker and David Johnson, Clerk Pat Bantli, Deputy Clerk Kathy Schmoeckel, Treasurer Carol Collins, Attorney Cindy Kirchoff, Planner Sherri Buss and Park Manager Rick Jacobson. 1. AGENDA - M/S/P Johnson/Hiniker moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 9/11/08 Stillwater Town Board Meeting minutes as written. (4 ayes) 3. TREASURER - a) Report given. b) Claims and Checks #18853 through #18866 were approved for payment, c) Crosswinds Community Church escrow has been returned. d) Communication Committee meeting rate will start after this date if approved. e) The request by Mike Ranalla for payment for time he spent on the Township picnic was discussed. This should have been discussed before the event, not after it. Other members participated on a volunteer basis. There should be a discussion at the next park and planning commission meetings as to what their expectations are. The Town Board is grateful to the Park Committee for the time and efforts they put in to the successful picnic. At future picnics, the community at large can also be invited to participate in the planning. f) R~leigh Accounting Procedures - The Treasurer should not create a separate emergency fund since we have a future road and bridge fund. The problem was there was no discussion ahead of time for some of the extra work he had done. The Treasurer would like to increase the contingency fund. She will contact Raleigh on a regular basis to keep the actual amount spent more in line with the budgeted amounts. Engineer Paul Pearson had suggested that the contingency be set at 50/0 of the estimated budget. Some expenses are difficult to anticipate such as the amount of snow we receive and culvert repair. There will be more discussion at the bUdget meeting. 4. PLANNER :.. a) Update Metropolit@n Council Post 2Q~0 Sewer - Planner Sherri Buss had been told by Metropolitan Council that they have decided that they do not have staff and other resources av"i1able to 'complete the study of the post 2030 sewer area at this time. . The staff Indicated that the map and new policies related to open space ordinances will have no effect on our Comprehensive Plan and no change will be required In our ordinances. They will send a letter confirming this Information. The Board requested that Sherri respond to the letter, and request Stillwater Town Board Mtg. - 9125/08 Page 2 ~ r that the Metro Council remove the proposed post 2030 sewer area from the map until they are able to study the issue. b) Car-Mar St. Croix Watershed KI,k-Off~eetlng" They are kicking off their rules and planning processes. May Township and Scandla have been working with the .Watershedon the new rules, and believe that they are excessive. c) Xcel Energv Permit - M/S/P'Johnson/Hlnlker mqved that the BOard approve the permit for repair of faulty cable on 107th Street on the..condltlon that Engineer Paul Pearson has an opportunity to review and comment. (4 ayes) 5. KATE CHRIS(QPHER - Ms. Christopher is running for the Minnesota House'Seat 52B. She was present to talk about herself and solicit support from those present. She invited questions from the Board. 6. YOUTH SERVICES BUREAU - David Johnson had received a plaque which had been . presented to the Township to recognize Stillwater Township as one of the founding community partners. He gave an update on the work being done by this organization and other organizations and communities providing financial and other support. 7. PARK COMMIlTEE - a) Jim Dorlott had contacted Johnny Johnson about the rust issue in the Otto Berg Park shelter. While the warranty has expired; they are willing to work with us. b) Jim Doriott has ordered three trash cans which should be installed shortly. c) The signs are ready to be installed. Jim Dorlott will discuss the signs with Park Manager Rick Jacobson. 0 d) Axda.hl Park Proposal - The AXdahls have three acres, located at 116th Street and Arcola, valued at $64,000 for tax purposes, which they are willing to trade for their park fund dedication of $47,000. This Is an outlot that Is an unbulldable parcel. It has access off of the main road. The Park Committee will look Into the potential of developing this parcel as a park. The neighborhood should also be part of the discussion. 8. PAINT FOR THE TOWN HALL - Clerk Pat Bantll suggested that the town hall is in need of paint. The consensus was that this should be done In the spring. 9. COMMUNICATION COMMIlTeJ; - a) Website - The committee is working on ownership of various Items and mission and vision statements. After this work Is completed we should consider going out for bids for a webmaster. A maximum of $2,000 is the bUdget for 2008 with $1,000 set aside for pOSSible new developments. The same budget will apply for 2009. b) Role And Make-Uo Of The Committee - M/S/P Hlniker/Jdhnson moved to formally establish a Township Communication Committee with up to 7 members with the current members grandfathered In and future members appointed and with a meeting rate for members of $40.00 per meeting. (4 ayes) There will also be staff (newsletter and website), a clerk and a town board liaison. ;" Stillwater Town Board Mtg, - 9/25/08 Page 3 c) Newsletter - The theme of the next newsletter is the upcoming election. Sheila-Marie Untiedt will write an article about the ballot question. Linda Countryman reviewed other articles for the next newsletter. 10. MAIUNG UST - Jim Hinlker: had a CD of the Stillwater Township mailing list from Stillwater Printing. The County. also has a list available for a cost. . M/S/P Johnson/Doriott moved to authorize the expenditure of up to $180 to buy a County mailing list. (4 ayes) 11. DONATIONS - There will be an article In the upcoming fall newsletter about the fact that donations will be dealt with at the Board level and the public Is welcome to attend. This will not be a discussion item at the annual meeting. Anyone seeking support for activities that affect our community will be Invited to apply. They can check with Clerk Pat Bantli, as to when the budget meeting will be. The article can be placed on the website ahead of time. 12. ROLE. DUTIES AND RATES OF PAY FOR ANYONE CURRENTLY BEING PAID BY THE TOWNSHIP - There was discussion of the role, duties, and rate of pay of all people paid by the Township. Treasurer Carol Collins will be asked .to prepare a list of all people or groups paid by the Township. The list will include the actual rates of pay. 13. PARK MANAGER RICK JACOBSO~- a) There are three Dutch Elm diseased trees by the Town Hall. Jim Doriott will check with Bonnie Haines about removal. b) Signs have been ordered for no parking on the north side of 90th Street. c) A new form for park reservations will be posted on the website. 14. ADJOURNMENT - The meeting was adjourned at 9:40 p.m. Clerk Chairperson Approved