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$486 I $770.80
Match
Grant
Award
$270
$216
Number of
Ie/cars
3
Cost/rate per
erson
$90
369.6miles @ $.585
$28.30/ hr x 16 hr
$10/hr x 16 hr
UDGETITEM
$450.80
$320
1
2
D. The budget is as follows:
C. The Society will reimburse the City for the costs identified in budget outlined below,
following submittal of materials as described in Section III of this Agreement.
B. The project period is September 18,2008 to September 21,2008.
A. Two member(s) of the city's heritage preservation commission and city staff will attend
the 28th Annual Statewide Historic Preservation Conference.
1. PROJECT DESCRIPTION
NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants and
agreements contained herein, the parties hereto do covenant and agree, each for themselves and their
respective successors and assigns, to carry out the project under the following provisions.
WHEREAS, the City has applied for and been granted Certified Local Government Status and has
made application for Certified Local Government funds to be utilized in carrying out the project
described below,
WHEREAS, pursuant to the Act, the Society has been allocated funds by the United States
Department of the Interior for use by Certified Local Goverrnnents for qualifying historic
preservation activities; and
This Agreement is made by and between the Minnesota Historical Society hereinafter called the
Society), and the City of Stillwater (hereinafter called the City), pursuant to authority granted by the
National Historic Preservation Act of 1966, as amended.
FEDERAL PROJECT DOLLAR AMOUNT
NUMBER
27-07-21627.050 $486 HPF grant funds
OBJECT
CODE
5720
FISCAL
YEAR
2009
ACCOUNT
NUMBER
0284
MINNESOTA HISTORICAL SOCIETY
CERTIFIED LOCAL GOVERNMENT GRANT AGREEMENT
E. The City, in accordance with provisions of 18 USC 1913 regarding lobbying, assures
that no part of grant budget will be used directly or indirectly or to pay for any
personal service, advertisement, telegram, telephone, letter, printed or written matter,
or other device intended or designed to influence in any manner a member of
Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation
by Congress, whether before or after the introduction of any bill or resolution
proposing such legislation or appropriation, This shall not prevent communicating to
members of Congress on the request of any member or to Congress, through the
proper official channels, requests for legislation or appropriations which they deem
necessary for the efficient conduct of the public business.
D. The City agrees to make repayment of grant funds to the Society if terms and
conditions of this Agreement are not followed or costs claimed are subsequently
disallowed. ,
C. The City will indemnify and save and hold the Society and the Department of the
Interior harmless from any and all claims or causes of action arising from the
performance of this project by the City.
This Agreement may be canceled or terminated by the Society, and all money due, or
to become due hereunder may be forfeited for a second or any subsequent violation
of the terms of this section.
The violation of this section is a misdemeanor pursu~t to Minnesota Statutes.
B. The City acknowledges that this project is being supported, in part, with funds from
the United States Department of the Interior. As a condition of receiving such funds,
the City assures compliance with Title VI of the Civil Rights Act of 1964, Section
504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975.
4. Historic Preservation Fund (HPF) Grants Manual (previously known as National
Register Programs Guideline NPS-49).
3. The "Single Audit Act of 1984."
2. Department of the Interior regulations 43 CFR Part 12, Subpart C - "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments."
1.0MB Circular A -87 "Cost Principles Applicable to Grants and Contracts with
State and Local Government" and OMB Circular A-I02 (revised) "Uniform
Requirements for Assistance to State and Local Governments."
A. The City assures that this project will be administered and conducted in accordance
with the following:
II. ASSURANCES
A. Cancellation. The Society reserves the right oftermination for cause on a thirty (30)
day notice should it be determined that the City has failed to materially comply with
the terms and conditions of this Agreement. This Agreement may also be terminated
when both parties agree that the project will not produce beneficial results
commensurate with further expenditure of funds or because of circumstances beyond
the control of the Society and/or the City. In the event of termination, the City may
be reimbursed for eligible expenses incurred prior to termination or by a negotiated
settlement.
V. CANCELLATION
The City must submit a copy of all audited financial statements completed pursuant to OMB
Circular A-128 for all fiscal years which include the project period. These must be submitted to
Monica Zarembski, Minnesota Historical Society, Finance Office, 345 Kellogg Boulevard West,
Saint Paul, Minnesota 55102-1906, within 120 days of their completion.
IV. AUDIT
E. When the financial documentation has been found to be acceptable by the Society,
funds will be requested from the Department of the Interior and will be forwarded to
the City when the funds have been received by the Society.
D. The Request for Reimbursement Forms should be submitted to Mandy Skypala,
Minnesota Historical Society, Grants Office, 345 Kellogg Boulevard West, Saint
Paul, Minnesota 55102-1906.
2. Travel Expense Form (see Attachment B) for each individual attending the
conference. This form must be supplemented with receipts and invoices for all
non-meal and mileage expenses. Undocumented expenses will not be reimbursed.
1 Requestfor Reimbursement Form (see Attachment A) indicating the total
requested for all attendees.
C. A Request for Reimbursement must include the following:
B. Reimbursement requests must be submitted before October 15, 2008.
A. Payments under this Agreement will be made to the City on a reimbursable basis.
All supporting fiscal documentation must be submitted prior to reimbursement.
III. REIMBURSEMENT PROCEDURES
The City assures that transferred federal monies will not be applied as part of the
matching (applicant) share, and that monies used as match on other federal grants
will not be used as matching (applicant) share on this project.
(date)
Kathryn Ludwig
MHS Contracting Officer
(signature- frojef/ director)
~
(print name)
Britta L. Bloomberg (date)
Deputy State Historic Preservation Officer
(print name and title)
(date)
signature (authorized official)
(date)
Nina M. Archabal, Director
Minnesota Historical Society and
State Historic Preservation Officer
City of Stillwater
216 N. Fourth Street
Stillwater, MN
Minnesota Historical Society
345 Kellogg Boulevard West
Saint Paul, Minnesota 55102
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the
date(s) indicated below intending to be bound thereby,
Once this Agreement is signed, it controls all activities during the project time period.
Telephone:
Signature:
Print name
and title:
Date:
I certify that this request for Reimbursement represents actual project expenditures carried out within the
period of the project.
Supporting documentation for all costs claimed in this request must be attached. Each supporting document
should be labeled with the appropriate Project Expenditure Classification.
TOTAL AMOUNT REQUESTED:
(Attach individual Travel Expense Forms with
supporting documentation for each person)
Federal Grant Amount:
Address:
MHS Contract Number:
City:
Federal Grant Number:
Project:
Minnesota Historical Society
Grants Office
Request for Reimbursement for Federal HPF Grants
Attachment A
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Supervisor Verifying Accuracy
Date
Date
Signature of Person Donating Time
Date Start End Total Hours Hourly Rate .to. n_
9/18/08 $10
9/19/08 $10
9/20/08 $10
TOTALS:
Value
Time of Work
$10 flat rate for all HPC members established by MNSHPO
Based on:
Hourly Rate: $10/hr.
Attend Preserve MN Statewide Conference
Type of Work Performed
Name of Person Contributing Services
Note: A form must be completed for each
person attending the conference
Federal Grant Number
City
Minnesota Historical Society
Value of Donated Services for HPC Members Time Sheet
for Preserve MN - 26th Annual Statewide Historic Preservation Conference
. Northfield, MN September 19-20,2008
Attachment C
.
~
Date
Supervisor Verifying Accuracy
Date
Signature of Person Donating Time
Date Start End Total Hours Hourly Rate ,,~- --- -- -n-~J
9/18/08
9/19/08
9/20/08
TOTALS:
Value
Time of Work
* Note: Please attach documentation supporting claimed rate. This can be a payroll ledger which
identifies the rates of payor a "wage letter" from the controller or financial officer which states
the names and rate of pay, The letter must be signed by an authorized city official.
Actual rate of~. * See note
Based on:
Hourly Rate: $_/hr.
Attend Preserve MN Statewide Conference
Type of Work Performed
Name of Person Contributing Services
Note: A form must be completed for each
person attending the conference
Federal Grant Number
City
Minnesota Historical Society
Value of Donated Services for City Staff Time Sheet for
Preserve MN - 26th Annual Statewide Historic Preservation Conference
Northfield, MN September 19-20,2008
Attachment C
~
. .
.
According to Minnesota Law, the City does have the authority to lower the speed limit to 25
mph on streets classified as a local street without the commissioners approval as mentioned
above. If local streets speed limit were lowered on a case by case basis, drivers would find it
confusing as there would no longer be a uniform speed limit on residential streets. Speed limits
would change from city-to-city or even street-to-street. Every street would need to have its speed
In discussions with Mn/DOT regarding speed study's within the City. They said there is no cost
to the city associated with a speed study. However, they said they would prefer to conduct
speed studies only on thru streets and collector streets. They said if a request was made by the
City, they he would visit with the city to determine what streets would be appropriate for a
study,
DISCUSSION
Current legislation in the State of Minnesota allows a maximum speed limit of30 mph on
residential streets. Also the local road authority can determine advisory speed limits and post
plates without authorization without the Commissioner of Transportation. For regulatory speed
limits, the local authority can pass a resolution requesting an investigation by MnlDOT, Based
on the results Mn/DOT may then authorize the local road authority to post the new speed limits.
However, there is a little known exception to the law that allows each road authority to reduce
the speed limit to 25 mph on residential streets as long as the street is less than one-half mile in
length and functionally classified as a local street by the road authority having jurisdiction.
BACKGROUND
At the last Council meeting, Council asked about lowering speed limits in the Liberty
neighborhood and other streets around town. Since that meeting I have received additional
requests from two council members the speed limit be lowered on all the streets in their ward
and a speed study be considered by MnDOT.
ISSUE
Subject: Request for MNDOT to conduct speed study on City Streets
Date: September 11, 2008
To: Mayor and City Council
Cj)6.
From: Shawn Sanders, Director of Public Works
MEMORANDUM
,;
.
Council should consider the request and if they choose pass the attached resolution requesting
MNDOT conduct a speed survey on the all the streets requested.
RECOMMENDATION:
limit posted, resulting in additional sign clutter and representing an additional capital and
operating costs to the City
Studies have shown that there is little change in the speed pattern after posting of a lowering
speed limit. The driver is much more influenced by the roadway conditions and they tend to
drive at the speed they fill comfortable driving. This may cause a normally law abiding driver to
become a speed violator..Lowering the speed limit does not reduce crash frequency. Crashes are
most often the result of driver inattention and driver error. If a posted speed limit is
unrealistically low it creates a greater speed variance (some drivers follow the speed limit while
most drive the reasonable speed), which can contribute to crashes. Reducing the speed limit may
place greater expectations on enforcement of the speed limits, thus creating a greater demand for
speed enforcement
,
.
"
1 st St, N 2nd St, S 3rd St, N 3rd St, S 4th St, N 4th St, N 5th St, S 5th St, E Alder St, W Aspen St, N
Birchwood Dr, Boom Rd, S Brick St, N Broadway St, N Carnelian St, N Center St, E Cherry St, W
Cherry St, E Chestnut St, W Chestnut St, Commercial St, Deerpath, Dellwood Rd, Echo Ln, W Elm St, E
Elm St, S Everett St, N Everett St, St, S Grove St, S Harriet St, N Harriet St, Hazel Ct, W Hazel St, E
Hazel St, W Hickory St, S Holcombe St, Lake St, Lakeside Dr, E Laurel St, W Laurel St, W Linden St, E
Linden St, S Linden St, W Linden St, Lookout St, N Main St, S Main St, W Maple St, N Martha St,
Meadowlark Dr, W Moore St, E Mulberry St, W Mulberry St, W Myrtle St, E Myrtle St, W Myrtle St,
W Olive St, W Olive St, NOrwell Ct, N Owens St, S Owens St, Park PI, E Poplar St, W Poplar St, W
Ramsey St, W Rice St, Ridge Lane Dr, River Crest Ln, River Heights Dr, Riverview Dr, E School St,
W School St, Schulenberg Alley, N Sherburne St, S Sherburne St, W St Croix Ave, E St Croix Ave
Sterling Way, W Stillwater Ave, E Stillwater Ave, Sunny Slope Ln, W Sycamore St, Union Alley, S
Water St, W Wilkins St, E Wilkins St, N William St, S William St, E Willow St, S 1st St, S 2nd Ave, S 2nd
St, S 3rd Ave, S 4thAve, S 4th St, S 5th Ave, S 5th St, N 60th St, N 62nd St, S 6th Ave, S 7th St, W Abbott
St,W Anderson St, S Broadway St, E Burlington St, S Center St, E Churchill St, W Churchill St,
Eastridge Ct, Everett Dr, S Greeley St, S Grove St, W Hancock St, S Harriet Dr, S Hemlock St, Hillcrest
Dr, S Holcombe St, E Locust St, S Main St, E Marsh St, S Martha St, S Martha St, Momingside Rd, E
Nelson St, W Oak St, E Olive St, W Olive St, E Orleans St, W Orleans St, N Osgood Ave, Osman
Ave,S Owens, St, Panama Ave, E Pine St, W Pine St, W Pine St, Quarry Ln, Rainbow Ct, Shelton Dr,S
Sherburne St, E St Louis St, Tuenge Dr, Victoria Ct, E Walnut St, S Water St, Westridge Cir, E Willard
St, W Willard St, Rutherford Road, Liberty Parkway, Liberty Avenue, Settlers Avenue, Heritage Court,
Adeline Green, Eben Court, Eben Way, Liberty Court, Melville Court ,Summerfields Green, Pioneer
Place ,County Road, Tending Green Newman Trail, Tallpine Trail, New England Palace and Homeward
Way, N 60th St, N nnd St, Autumn Way,Barons Way, E Benson Blvd, W Benson Blvd, Bergmann Dr,
Brewers Ln, S Brick St, Cottage Dr, Countryside Ct, Curve Crest Blvd, Delano Ct, Delano Dr, Delano
Way, Driftwood Ln, Driving Park Rd, Evergreen Ct, W Frontage Rd, Gadient Way, Gilbert Ct, S Greeley
St, Greenmeadow Ct, S Hemlock St, Hidden Valley Ct, Hidden Valley Ln, Highland Ct, Highland Rd,
Hillside Ln, Icerose Ln, lIo Way, Industrial Blvd, Interlachen Dr, Judd Trl, Knollwood Ct, Lake Dr,
Legends Blvd, Linson Cir, Long Lake Dr, Lydia Cir, Marine Cir, Market Dr, Mcdougal Om, N Melville
Ct, Mid Oaks Ave, Nightingale Blvd, Nightingale Ct, Northland Ave, Northland Ct, Northwestern Ave,
W Oak St, S Oakes St, Oakridge Rd, W Olive St, Orleans Ct, W Orleans St, Paddock Cir, Parkwood
Ln, W Pine St, Pine Tree TrI, Pinehurst Ln, PinehurstSt, Pond View Ln, Reunion Rd, Saddle Ct,
Sawyer PI, S Seeley St, Settlers Ave, Settlers Way, Skyview Ct, Staloch PI, N Stillwater Blvd, Sunrise
Ave, Sunrise Ct, Surrey Ln, Timber Way, W Tower Dr, Trotter Ct, Washington Ave, S West St,
Wildcrest Ln, Wildpines Ln, W Willard St, Woodridge Ln, N 75th St, Abercrombie Ln, Amundson
Cir, Amundson Ct, Amundson Dr, Amundson Ln, Amundson PI, Atwood Ln, Bayberry Ave,
Bayberry Avenue Ct, N Birchwood Dr, Boutwell Ct, Boutwell PI, N Boutwell Rd, N Center St,
Cottonwood Ct, Creekside Cir, Creekside Ct, Creekside Xing, Crestwood Ter, Croixwood Blvd,
Dallager Ct, Darrell Ct, Deerpath Ct, Deerpath, Dundee PI, Eagle Ridge Cir, Eagle Ridge Ct, Eagle
Ridge PI, Eagle Ridge TrI, Eagle Ridge Ln, Eagle Ridge Cresent, Edgewood Ave, Edgewood Ct,
FairIawn Dr, Fairmeadows Rd, Fischer Cir, Green Twig Way, Hanson PI, Hawthorne Ln, Heifort Ct,
W Hickory St, Interlachen Ct, Interlachen Dr, Interlachen Way, InterIachen Way Ct, Johnson Ct,
Johnson Dr, Kallie Ct,W Laurel St, Laurie Ct, Laurie Ln, Lecuyer Cir, W Linden St, Lowell Ct,
Macey Ct, W Sycamore St, Tamarack Ct, Thorene PI, Towne Cir, Van Tassel Ct, Van Tassel Dr,
WHEREAS, the streets listed below are all within the City of Stillwater
WHEREAS, the City Council require speed limits be set in the interests of public safety and welfare for
the protection of both pedestrians and motorists traveling on city streets
WHEREAS, residents in the City of Stillwater are concerned about safety and
RESOLUTION APPROVING REQUEST FOR MNDOT TO COMMISSION A SPEED STUDY
ON STILLWATER CITY STREETS
I
,
.
Diane F , Ward, City Clerk
Attest:
Ken Harycki, Mayor
Adopted by the City Council this 16th day of September 2008
NOW, THEREFORE, BE IT RESOLVED, by the Council of the City of Stillwater, Minnesota that a
formal request be presented to MnDOT to commission a speed study to examine the appropriate speed on
the above mentioned streets and determine if the current posted speed of30 mph should be reduced.
Walnut Creek Dr, Webster Ct, Macey Way, Mallard C t, W Maple St, Maryknoll Dr, Maureen Ln,
Mckusick Ln, N Mckusick Rd, N Mckusick Road Ct, N Mckusick Road Ln, Meadowlark Dr, Milbrook
Cir, Morgan Ct, Myrtlewood Ct, N Neal Ave, Nena Ct, Nena Dr, Northland Ave, Oak Glen Cir, Oak
Glen Ct, Oak Glen Dr, Oak Glen Ln, Oak Glen PI, Oak Glen Trl, Oak Glen Cresent, Oakridge Ct, N
Owens St, Pineridge Ln, Ricky Ln, Robin Ln, Rutherford Rd, N Sherburne St, W St Croix Ave, N
Stillwater Blvd, W Stillwater Ave, Summer Fields Ct, Swenson St, White Pine Way, Wildwood Ct,
Wildwood Ln,
.
What are the Legal Speed Limits?
MN Statute 169.14
Speed laws are created for the protection of
the public and the curbing of unreasonable
behavior. To effectively enforce a law, the
public must believe that the law is
reasonable. Minnesota's speed regulations are based on the
same Basic Speed Law that is used in all 50 states: "No
person shall drive a vehicle on a highway at a speed greater
than is reasonable and pnldent under the conditions".
Statutory limits are based on the concept that uniform
categories of highways can operate safely at certain preset
maximum speeds under ideal conditions. Whether the speed
limit is posted or unposted, drivers are required to reduce
speed below these values for poor weather conditions, curves
or hills and potential hazards such as pedestrians. Drivers
must also reduce speed when approaching or passing
emergency vehicles with emergency lights flashing.
Whenever these statutory speed limits are not the correct
value for a specific highway, the commissioner of
transportation authorizes the posting of other regulatory
speed limits.
•
°Ile
lnterstates are high design multi -lane divided highways
that have controlled access interchanges such as cloverleafs
or diamond shaped Interchanges. Through traffic on She
Interstate never has to slop or yield. Exomples: 1.94 or 1-35
Expressways are multi -lane divided highways but they
have entries and intersections, sometimes controlled by
Traffic signals. Some interchanges may exist but they are
not the rule. Examples' Highway 10 orHighway 52
How Dne.% Mn/DOT
Determine the lletiulutorl' Speed Limit?
The commissioner of transportation sets regulatory speed
limits on state and local roads based on a thorough
engineering and traffic investigation.
The most important part of the traffic investigation is the
speed study. When choosing a speed, drivers take many
roadway environment factors into consideration. Therefore,
the speed that the majority of people consider prudent is an
important value. Data is collected by performing radar
checks at selected locations on the roadway under ideal
driving conditions. A technical analysis is done on the results
to determine the 85th percentile. This is the value indicating
the speed at which most (85%) drivers are traveling under.
Experience has shown that a posted speed limit near this
value is the maximum safe and reasonable speed. Studies
have shown that traveling much faster or slower than this
value can increase your chance of being in a crash.
Engineering judgement is an important tool. The traffic
investigator must use knowledge of nationally accepted
principles combined with experience to assign the safe speed.
0taese'q August 2002
b o Minmrsota Department of Transportation
Office ofTraffic Engineering &
Intelligent Transportation 5yslems
ar r5+i''
tr ..e sr, yGu.� www.dol.stalc.mn.us/trafficcng
What are the Types Of Speed Limits?
Orre.ctions & Answers
REGULATORY SPEED LIMIT SIGN
SPEED
LIMIT
50
This black and white sign shows the maximum speed
that a motorist may travel under ideal conditions. It
can be a statutory value or else it must be authorized
by the commissioner of transportation.
ADVISORY SPEED SIGN
25
This black and yellow speed sign is used to advise
motorists of a comfortable speed to navigate certain
situations. It is used with a warning sign. For
instance, when traveling on a winding road, the curve
warning sign would be used with an advisory speed
sign. This sign may be posted by the local road
authority on local roads.
SPEED LIMITS IN SCHOOL ZONES
SCHOOL
SPEED
LIMIT
20
w
Local authorities may establish school speed limits on
local streets, within a school zone, upon the basis of
an engineering and traffic investigation as prescribed
by the commissioner of transportation. This
regulatory speed limit is in effect whenever children
are present, such as before and after school or during
recess. The school plate is black and yellow and the
other signs are black and white. Optional flourescent
yellow green may be used for the school plate.
SPEED LIMITS IN WORK ZONES
•
•
SPEED
LIMIT
40
SPEED
LIMIT
50
Advisory speed limits are used to identify safe speeds
for specific conditions within a work zone. These
black and orange signs are always used with warning
signs. The local road authority can post these plates in
work zones on local roads.
Work zone speed limits are short term regulatory
speed limits that are established for worker safety due
to traffic in adjacent lanes. These speed limits range
from 20 mph to 40 mph on two lane -two way roads
and up to 55 mph on divided highways. They can be
posted by the local road authority in active work zones
on local roads. The FINES DOUBLE plate is black
and orange and the speed limit sign is black and white.
Temporary speed limits in construction.zones are
sometimes needed for long term construction projects
or detour routes. These regulatory black and white
signs are used when a reduced speed is needed for
driver safety. Valid 24 hours a day, 7 days a week,
these must be authorized by the commissioner of
transportation for any roadway.
See the website: www.dot.state.mn.us/speed
for more information on "Work Zone Speed Guidelines"
Su
Nodes
Will lowering the speed limit reduce speeds?
NO. Studies show that there is little change in the speed pattern
after the posting of a speed limit. The driver is much more
influenced by the roadway conditions.
Will lowering the speed limit reduce crash frequency?
NO. Although lowering the speed limit is often seen as a
cure-all in preventing crashes, this is not the case. Crashes are
most often the result of driver inattention and driver en -or,
However, if a posted speed limit is unrealistically low, it creates a
greater speed variance (i.e, some drivers follow the speed limit
while most drive the reasonable speed). This speed variance can
contribute to crashes.
Why do we even have speed limits?
A uniform speed of vehicles in a traffic flow results in the
safest operation. The posted speed limits can keep the traffic
flowing smoothly provided the majority of drivers find the
speed limits reasonable. To best do this, the limits must be
consistent throughout the state. The speed limits also give the
motorist an idea of a reasonable speed to drive in an unfamiliar
location. The speed limits arc used by police officials to
identify excessive speeds and curb unreasonable behavior.
Who DO I Contact'
If you believe that there is a safety concern or an inappropriate
speed limit posted, the person to contact depends on the type of
road.
TRUNK HIGHWAYS
For regulatory and advisory speed limits on the trunk highway
system, you may contact the district traffic engineer at your
MnIDOT district office.
The;:. 'highway systern•lpciudes:
AIntetstat.
ways
LOCAL LOCAL STREETS AND HIGHWAYS
For these roadways, you may contact your local road authority
(county, city, or township). For advisory speed limits: The
local road authority can determine these advisory speeds and
post the plates without authorization from the commissioner of
transportation. For regulatory speed limits: The local road
authority can pass a resolution requesting an investigation by
Mn/DOT. Eased upon the results, MnJDOT may then
authorize the local road authority to post new speed limits.
The phone numbers to call for state or local assistance can be
found in the phone book under government listings. If you are
unable to find the proper phone number, you may call the
MnlDOT lnfomtation Center at the following numbers:
1-800-657-3774 Greater Minnesota or
651-296-3000 Twin Cities Metro Area
j D d' L'E FINES will be imposed fox violating anyregulatory.. sli'eeti:liuiits in workzbnes or
in school zones: Fines are also:double for failing to rediioe Speed when passing by a stopped
•
. emergency vehicle with its lights ilashing-
emergency vehicle passes you. :If y
speed and, ifit's safe to :do st0,inove
lanes if there are two or mare' lanes
'When an EMERG N VEHICLE is approaching:. Ott, tna'�j ' !G,iossst shoulder
without crossing the path of the: approaching. erume.M,vela}' ; ,° ap.may proceed when the
ou are approaching a stopped emergency vehicle 'wit i its iig Wig, immediately reduce
Over in your lane away fromthe Stopped entergency vehicle ivers should :actually change
in the same direction and there mono vehicles in their path.'
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TtlE ."T"PLACE Of .I....E..'A
AGENDA
CITY COUNCIL MEETING
Council Chambers, 216 North Fourth Street
September 16, 2008
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES - Possible approval of September 2,2008 regular and recessed minutes and
Special Meeting on September 11, 2008 of the Canvas Board.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMM.ENDATIONS
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to
staff regarding investigation of the concerns expressed. Out of respect for others in attendance. please
limit your comments to 5 minutes or less. .
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Community Dev. Director
5. City Engineer/PWD
6. City Attorney
7. Finance Director
8. City Administrator
CONSENT AGENDA (Roll Call)
1. Resolution 2008-117, directing payment of bills
2. Possible approval of quotes for Curve Crest Trail Improvements
3. Possible approval of Cable Communications Budgets Fiscal Year 2009
4. Resolution 2008-118, approval of Intergovernmental Agreement (EMAC)
5. Possible approval to purchase two scanners for the Finance Department
6. Resolution 2008-119, approving health and dental insurance premiums and city contribution
effective January 1, 2009
7. Resolution 2008-120, resolution requesting additional time within which to complete Comprehensive
Plan "Decennial" Review Obligations .
8. Possible approval to purchase I.T.S. Extreme Trainers Package for the Fire Department
9. Resolution 2008-121, approving cooperative agreement for CSAH 15 (Manning Avenue)
PUBLIC HEARINGS - Out of respect for others in attendance. please limit your comments to 10 minutes
or less.
1. Case No. 08-28. This is the date and time for a publiC hearing to consider a request from Greg
Johnson, Select Senior Living, for approval of a senior care living facility to be located at 12525 - 75th
St. No. The specific request is for approval of: 1) a City Code text amendment to allow senior care
living facilities by Special Use Permit (SUP) in the Shoreland Overlay District; 2) a SUP for a 101 unit
senior care living facility in the Shoreland Overlay District and the RB, Two Family Residential District;
3) a rezoning of the property from AP, Agricultural Preservation to RB, Two Family Residential; 4) a
parking variance; 5) a preliminary plat; and any related variances thereto. Notices were mailed to
affected property owners and published in the Stillwater Gazette on September 5, 2008.
UNFINISHED BUSINESS
1. Possible approval of second reading of Ordinance 997, An Ordinance Amending The Stillwater City
Code Chapter 31, Entitled ZoninQ Ordinance By Adding "Amusement & Recreational Establishments"
In The Bp-O, Business Park-Office Zoning District As A Specially Permitted Use
NEW BUSINESS
1. Possible approval of resolution relating to Tax Abatement Agreement - (available Monday)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
2
,f
CITY OF STILLWATER
CITY COUNCIL MEETING
September 2, 2008
REGULAR MEETING
4:30 P.M.
Mayor Harycki called the meeting to order at 4:30 p.m.
Present: Councilmembers Gag, Milbrandt, Nyberg (4:36 p.m.), Polehna and Mayor Harycki
Staff present:
City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Fire Chief Glaser
Police Chief Gannaway
Public Works Director Sanders
STAFF REPORTS
Fire Chief Glaser updated the Council on a town home fire that occurred on Abercrombie
Lane on August 28, 2008. He said the fire, which started in the attic of a 1 O-unit build-
ing, was confined to one unit; there were no injuries and the cause of the fire is under
investigation. .
Mayor Harycki asked Community Development Director Turnblad if the Comprehensive
Plan includes anything regarding wind and solar power policies and whether the Com-
prehensive Plan includes anything regarding economic development, specifically for re-
tail, on Main Street. Mr. Turnblad said most communities in the natural resources sec-
tion of the plan include some language about encouraging alternative energy sources,
items such as encouraging solar panel or wind tunnel placement. Mr. Turnblad stated
that language could be added that the City would explore the possibility of allowing solar
panels, etc. Mayor Harycki said he thought the City should be proactive in anticipating
such requests. Councilmember Milbrandt suggested language that the City will develop
ordinances around alternative energy sources. Councilmember Polehna suggested
language that encourages energy conservation as a whole. Regarding the Mayor's
question about economic development, Councilmember Gag said the plan does include
language that the City is pro economic development for Main Street. Mr. Turnblad said
the downtown section of the plan does include specific language about economic de-
velopment initiatives that involve the City, Chamber, and local business owners. Mr.
.
City Council Meeting
September 2, 2008
Turnblad said that would be one of his priorities once the Comprehensive Plan is com-
pleted. .
Councilmember Polehna asked Public Works Director Sanders about City rules for
trimming trees/brush to keep sidewalks/trails passable for pedestrians and whether
some of that responsibility lies with homeowners. Mr. Sanders stated that in the past,
the City has notified homeowners when there is an obstruction due to their trees or
shrubbery, and if the homeowner does not correct the situation, the City does the work.
Mr. Sanders thought the standard is an 8' clearance.
City Administrator Hansen gave a brief report on the annual picnic for City commis-
sions/boards, which was attended by about 60 people.
Mayor Harycki told Mr. Sanders the issue of lights at Lily Lake tennis courts came up at
the picnic. Mr. Hansen said he had received some information about that issue from Tim
Thomsen and would forward that to the Mayor.
Mayor Harycki asked about the status of the administrative citations. Chief Gannaway
said due to Lumberjack Days, the RNC, and the need to do some training, it was de-
cided to wait to implement the program for several weeks.
The meeting was recessed at 4:46 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Harycki called the meeting to order at 7 p.m.
Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Staff present:
City Administrator Hansen
City Attorney Magnuson
Community Development Director Turnblad
Finance Director Harrison
Public Works Director Sanders
City Clerk Ward
PLEDGE OF ALLEGIANCE
Mayor Harycki led the Council and audience in the Pledge of Allegiance.
Mayor Harycki noted the passing of Bob Lockyear, who served Washington County for
many years and who served as interim Community Development Director for the City.
Page 2 of 9
City Council Meeting
September 2, 2008
APPROVAL OF MINUTES
Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the August
12, 2008, regular and recessed meeting minutes and August 19, 2008, regular meeting mi-
nutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Proclamation: Constitution Week
Mayor Harycki read a proclamation designating Sept. 17-23 as Constitution Week in the
City of Stillwater. Anita Carter, St. Croix Valley Chapter of the DAR, read a written re-
sponse reminding citizens of the importance of the Constituti9n.
OPEN FORUM
No public comments.
CONSENT AGENDA
Motion by Councilmember Nyberg, seconded by Councilmember Milbrandt to approve the
Consent Agenda.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
Resolution 2008-108, directing payment of bills
Resolution 2008-109, approving agreement with Donald Empson for 2nd Phase of Heir-
loom Homes project
Possible approval of permit to sell 3.2% liquor - Lily Lake Ballfields - Brian Nelson
PUBLIC HEARINGS
Case No. 08-30. This is the date and time for a public hearinQ to consider a reauest from
Scott Junker. representinQ David and Bev Junker, for a street vacation reauest for a 150 foot
portion of Aspen Street between 1001 North 4th Street and 920 North 3rd St in the RB. Two
Family Residential District and any variances related thereto. Notices were mailed to affected
propertv owners and published in the Stillwater Gazette on AUQust 22, 2008.
Community Development Director Turnblad reviewed the request and site. He noted
that currently water services run through the middle of the right-of-way, and if the vaca-
tion if approved, staff would recommend obtaining an easement for the water services
as well as an easement for any future trail that might connect to a nearby ravine. He
noted that the Planning Commission and staff recommend denial of the vacation due to
the public use of the property. .
Page 3 of 9
City Council Meeting
September 2, 2008
Mayor Harycki opened the public hearing.
John Donovan, 106 Wilkins St. W., opposed the vacation, stating he thought a vacation
should occur only if the moving party uses the property for some public purpose, which
is not the case here. If no public purpose is needed, he thought the City should retain
the rights to the property for future/potential public purposes. If the Council were to ap-
prove the request, he thought the property should be sold or auctioned off, rather than
vacated to the moving party at no cost. In addition, he thought the proposed use of the
vacated parcel, construction of a home, would be inappropriate due to size and location
of the new home.
Mike Sobieski, 1022 Third St. N., stated he was opposed to the vacation and agreed
that this is not the proper use of City property.
Pat Sullivan, 921 N. Fourth St., spoke in opposition to the request. He also stated he
would like the City to take care of the property, not the Junkers.
Scott Junker, applicant, explained the history of the request. . He noted that the Junkers
have maintained the property for many years, and noted the resultant lot would be
7,500 square feet and meets the minimum lot size in the RB District. He questioned
why some people could obtain vacations and variances and other people cannot.
David "Choc" Junker, 1001 Fourth St. N., spoke to previous vacations in the area and
asked the Council to consider the request. He also stated they would have a buildable
lot, and noted they have maintained the property in question for some 40 years. He in-
vited Councilmembers to come up and look at the lot. .
Mr. Turnblad reviewed the nearby vacations in question, including a license to build a
driveway over an unimproved portion of Third Street. City Attorney Magnuson noted the
license can be canceled if the public needs the right-of-way and noted the City has simi-
lar arrangements throughout the City.
Kevin Kiel, 722 Anderson St. W., spoke against the vacation request. He stated that
when his mother, Josephine Kiel, signed the vacation request she did not understand
the request and that it would result in a non-conforming lot.
No other comments were received, and the hearing was closed.
Mayor Harycki spoke of the potential public use of the property in the future and said he
did not think vacation of the street would serve any public purpose at all. Council-
member Milbrandt stated this request came before the Planning Commission on two
occasions and both times, the Commission could see no public benefit to granting the
vacation. Mr. Milbrandt pointed out in the previous nearby vacation (Lange/Kiel), the
right-of-way was not being use for any public purpose and the vacation did not land lock
anyone or create any non-conforming parcels. Councilmember Nyberg stated there
Page 4 of 9
City Council Meeting
September 2, 2008
have been many instances in the past when vacations have been granted and there is
no public benefit. Mayor Harycki spoke in favor of preserving the City's future rights.
Motion by Mayor Harycki, seconded by Councilmember Milbrandt to deny the request.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
Case No. 08-34. This is the date and time for a public hearinQ to consider a reauest from Paul
Weiler. Youth Service Bureau. Inc.. for a ZoninQ Text Amendment to allow "amusement and
recreation establishments bv special use permit in the BP-O, Business Park Office District" lo-
cated at 1901 Curve Crest Blvd. Suite 101 and any variances related thereto. Notices were
mailed to affected property owners and published in the Stillwater Gazette on AUQust 22. 2008
Community Development Director Turnblad reviewed the request. He stated the Plan-
ning Commission had approved the special use permit contingent on the Council's ap-
proval of the zoning text amendment. He stated the Planning Commission felt recrea-
tional uses could be an appropriate use in the zoning district, but did not want to open
the door "too wide" to all recreational uses and recommended that staff develop some
language to limit the impact of recreational uses on the Office District. Mr. Turnblad
stated that staff had developed five performance standards to address the Planning
Commission's concerns. Mayor Harycki asked about the co~t of meeting one of the
standards - hiring a qualified professional to certify the establishment will meet noise
standards under normal operating conditions. Mr. Turnblad responded that the real cost
will be doing the insulation to provide for noise mitigation.
Mayor Harycki opened the public hearing.
Paul Weiler, executive director of the Youth Service Bureau, reviewed the background
of the Youth Service Bureau's involvement in the skate park project and spoke of the
benefits of providing such a facility for local youths, including mentoring and tutoring
programs.
Kevin Kiel, 722 Anderson St. W., spoke in support of the indoor skate park and the im-
portance of such a facility for local youth.
Sam Johnson, 722 Anderson St. W., spoke in favor of the skate park, noting that in the
winter, this is the only place for youths to skate.
No other comments were received, and the hearing was closed.
Mayor Harycki asked City Attorney Magnuson if there he had any conflicts with his of-
fice being next to the space in question. City Attorney Magnuson responded there is no
financial interest involved, so there is no conflict of interest. Councilmember Milbrandt
reviewed the Planning Commission's position on the issue.
Page 5 of 9
City Council Meeting
September 2, 2008
Motion by Councilmember Nyberg, seconded by Councilmember Polehna to approve the first
reading of the zoning text amendment (first reading) with the five performance standards as
presented.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
UNFINISHED BUSINESS
No unfinished business.
NEW BUSINESS
Possible adoption of resolutions: Adoptino the proposed tax levy for the payable year 2009,
Adoptino the proposed budoet for the year 2009. and Settino pavable 2009 Truth-N-Taxation
Pubic Hearino dates
Finance Director Harrison noted the proposed budget reflects what was proposed dur-
ing budget workshops in July. She stated the total tax levy, including the general tax
levy, debt service levy and PERA levy, amounts to $10,099,769. She said staff's rec-
ommendation is to hold the Truth-In-Taxation public hearing on December 1, with a con-
tinuation date of December 9. She noted that the Council might want to consider mov-
ing the regular December 2 meeting to December 1 to coincide with the Truth-In-
Taxation hearing; she explained that the City could not hold its taxation hearing on De-
cember 2 due to a conflict with the School District hearing date.
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to move the regu-
lar December 2 meeting date (4:30 p.m. workshop and 7 p.m. regular meeting) to December 1,
2008
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
Motion by Councilmember Polehna, seconded by Councilmember Nyberg to adopt Resolution
2008-110, adopting the proposed tax levy for the payable year 2009.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
Motion by Councilmember Milbrandt, seconded by Councilmember Gag to adopt Resolution
2008-111, adopting the proposed budget for the year 2009.
Ayes: Councilmember Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
Page 6 of 9
City Council Meeting
September 2, 2008
Motion by Councilmember Nyberg, seconded by Councilmember Polehna to adopt Resolution
2008-112, setting payable 2009 Truth-N-Taxation public hearing, scheduled for Monday, De-
cember 1 2008.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
Possible adoption of resolutions for cost declarations. ordering preparation of assessment roll.
and calling for hearing on the Sidewalk Rehabilitation Project (Project 2008-05). (Resolution-
Roll Call)
Public Works Director Sanders explained that an assessment hearing needs to be con-
ducted on the sidewalk rehabilitation project and prior to the hearing, the City needs to
declare the cost and order staff to prepare the assessment roll. He estimated cost of
the sidewalk project is $54,577, $5,000 of which is work to be done on City property and
not assessed; making the assessed cost $49,577. He noted the work has not started
but will be completed by the time of the proposed assessment hearing date of October
7.
Motion by Councilmember Nyberg, seconded by Councilmember Gag to adopt Resolution
2008-113, resolution declaring the cost to be assessed, and ordering preparation of proposed
assessment for 2008 Sidewalk Rehabilitation Project (Project No. 2008-05) and Resolution
2008-114, resolution calling for hearing on proposed assessment for 2008 Sidewalk Rehabili-
tation Project (Project 2008-05).
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Nays: None
Possible adoption of resolutions for cost declarations, ordering preparation of assessment roll.
and calling for hearing on the Street Improvement Proiect (Project 2008-02).
Public Works Director Sanders explained that like the sidewalk project, the Council
needs to declare costs and order an assessment hearing for the 2008 street improve-
ment project. He said the recommendation is to hold the hearing on October 7. Project
cost is estimated at $1,580,000, with about $64,000 being paid by the Water Board for a
new water main and $72,000 being paid for through TIF funds for the Cub parking lot
improvements, leaving the project cost at $1.4 million, of which $720,000 would be as-
sessed, the same as what was in the feasibility study.
Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution
2008-115, resolution declaring the cost to be assessed, and ordering preparation of proposed
assessment for 2008 Street Improvement Project (Project No. 2008-02) and Resolution 2008-
116, resolution calling for hearing on proposed assessment for 2008 Street Improvement
project.
Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna, and Mayor Harycki
Page 7 of 9
City Council Meeting
September 2, 2008
Nays: None
COUNCIL REQUEST ITEMS
Councilmember Gag stated he would be holding one of his Town Hall meetings at 7 p.m.
September 17 in the downstairs training room. He said the meeting is open to Ward 1
residents as well as other interested residents of Stillwater.
Mr. Gag stated he serves on the Cable Commission and had asked about the possibility
of airing Council meetings on multiple occasions. He said the Cable Commission feels
this might be possible, but any costs might have to be shared by the three communities
represented on the Commission.
Mayor Harycki stated the Liberty homeowners have formed a traffic committee and some
temporary stop signs have been installed during the Manning Avenue construction. He
said the committee has approached the City with a number of requests, including making
the four temporary stop signs permanent, as well as installing some permanent "no out-
let" signs. He said the temporary stop signs seem to be working, and wondered whether
the Council wished to drive the area and consider the request at the next meeting.
Councilmember Nyberg suggested this issue relates to a previous study. Public Works
Director Sanders stated the whole Liberty development was looked at as part of the
study, and there were no recommendations to change the signs at these locations. If the
City wants to look at these locations, Mr. Sanders recommended that an engineering
study be conducted to determine whether the signs are warranted. On a question by
City Administrator Hansen, Mr. Sanders thought the no outlet signs make sense if the
residents want them. Councilmember Nyberg said he would like the whole development
to be surveyed regarding the requested signage to determine support. Councilmember
Milbrandt suggested that any study should not be completed until after the Manning
Avenue project is finished in order to get accurate traffic counts. Councilmember Mil-
brandt clarified that the City would be studying the stop signs and considers the no outlet
signs after staff comes back with a proposal.
Mr. Sanders asked whether the Council wanted the temporary signage to be retained af-
ter Manning Avenue is reopened or removed, as was the original intent. Mr. Sanders
pointed out that if the City wants to do a speed study, the stop' signs have to be removed.
Mayor Harycki stated that the request from both the Liberty and Legends homeowners is
that the City considers reducing the speed limit in those developments to possibly 20
mph. Councilmembers Nyberg and Gag stated they had received similar requests to
lower the speed limit in the older se'ctions of town and suggested a more citywide ap-
proach needs to be taken. City Administrator Hansen cautioned that very rarely will the
Commissioner of Transportation lower the speed limit below 30 mph. Councilmember
Nyberg asked about the cost of studies if the City were to bring such requests to
MnDOT. Mr. Sanders said the first thing the City needs to do.is prepare a resolution re-
questing the Commissioner to conduct a speed study; it was noted the resolution must
be very specific as to the locations where the studies are requested. It was consensus
Page 8 of 9
City Council Meeting
September 2, 2008
to forward suggestions for streets to look at to Mr. Sanders and have Mr. Sanders return
with information on any costs to the City.
ADJOURNMENT
Motion by Councilmember Nyberg, seconded by Councilmember Polehna to adjourn at 8:25
p.m. All in favor.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2008-108, directing payment of bills
Resolution 2008-109, approving agreement with Donald Empson for 2nd Phase of Heir-
loom Homes project
Resolution 2008-110, adopting the proposed tax levy for the payable year 2009.
Resolution 2008-111, adopting the proposed budget for the year 2009.
Resolution 2008-112, setting payable 2009 Truth-N-Taxatioh public hearing, scheduled
for Monday, December 1 2008
Resolution 2008-113, resolution declaring the cost to be assessed, and ordering prep-
aration of proposed assessment for 2008 Sidewalk Rehabilitation Project (Project No.
2008-05)
Resolution 2008-114, resolution calling for hearing on proposed assessment for 2008
Sidewalk Rehabilitation Project (Project 2008-05)
Resolution 2008-115, resolution declaring the cost to be assessed, and ordering prep-
aration of proposed. assessment for 2008 Street Improvement Project (Project No.
2008-02)
Resolution 2008-116, resolution calling for hearing on proposed assessmeht for 2008
Street Improvement project
Page 9 of 9
· lwater
THE I"TNPLACE 0' .........'A
CITY OF STILLWATER
SPECIAL CITY COUNCIL MEETING
September 11, 2008
SPECIAL MEETING
8:00 A.M.
Mayor Harycki called the meeting to order at 7:58 a.m.
Present: Councilmembers Gag, Milbrandt, Polehna and Mayor Harycki
Staff present:
City Clerk Ward
CANVAS OF MUNICIPAL ELECTION
City Clerk Ward reviewed the results of the Municipal Primary held on September 9, 2008 as
follows:
Micky Cook
John Rheinberger
Adam W Frederick
Michael G. Gallagher
305
205
80
35
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to certify the Mu-
nicipal Primary Election results for Ward 2 and forward to Washington County. All in favor.
ADJOURNMENT
Motion by Councilmember Polehna, seconded by Councilmember Gag to adjourn at 8:01 a.m.
All in favor.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
LIST OF BILLS
EXHIBIT II A" TO RESOLUTION #2008-117
A-1 Maintenance, Inc.
Abbott Paint
Ace Hardware
Action Rental, Inc.
Ancom Communication, Inc.
Ancom Technical Center
Armor Security Inc.
Aspen Mills
AT&T
B J Haines Tree Service
Bachmans Inc.
Board of Water Commissioner
Bound Tree Medical LLC.
Brines Market
Buberl Black Dirt, Inc.
Carquest Auto Parts
CATCO Parts and Service
CDW Government, Inc.
City of Cottage Grove
City of Forest Lake
Clarey's Safety Equipment
Clark, Luann
Cole Papers
Computer Services of Florida
Corporate Mechanical
Crysteel Truck Equip
Cub Foods
Dakota Supply Group
Delta Medical Supply Goup Inc
Dept. of Employment and Economic Dev.
Earl F. Anderson, Inc.
East Suburban Resources, Inc.
Fastenal Company
Gannaway, John
Gopher State One Call, Inc.
Grand View Lodge
Greeder & Mondor Electric Co.
Harris Service
Heritage Printing, Inc.
J L Sullivan
J.H. Larson Electric
Jefferson Fire & Safety, Inc.
Keyland Homes
Krongard, Leslie
Clean up Services
Paint
Tire Ht Filter
Liquid Propane
Antenna/High Capacity Battery
Radio Test
Quarterly Monitoring Service
Uniforms
Monthly Telephone
Tree Removal Service
Trees
August 2008 WAC
Latex Free Gloves
Bagged Lunches - Elections
Black Dirt
Equipment Repair Supplies
Convex SST Mirrors
Greenlee Electricians Scissors
Lumberjack Days Security
Lumberjack Days Security
Glax-master Tool
Cleaning at City Hall/Public Works
Janitorial Supplies
Telephone Support Services
Replace Compressor, Equipment Repairs
Equipment Repair Supplies
Commissioners Picnic/Concessions Supplies/Donuts
Ballast
Medical Supplies
Unemployment Benefits
Cantilever Arm Brackets, 6 Way Sign Bracket
Park Deposit Refund
Equipment Repair Supplies
AMEM Conference Reimbursement
Tickets
Lodging for MIAMA Conference
Electrician Services
Roof Check & Labor
3 Boxes of Business Cards
Grading Escrow Refund
Cable Tie
Ranger Firewalker Boots
Grading Escrow Refund
Refrigerator System Labor
945.19
33.53
640.99
78.81
124.07
126.50
89.67
142.63
109.88
905.25
1,574.12
7,425.00
232.54
437.54
357.84
79.67
58.79
579.90
7,059.65
2,446.58
159.85
1,057.50
290.91
120.00
4,055.00
109.00
1,073.35
721.18
124.13
368.41
463.81
100.00
157.05
137.39
327.70
1,327.14
825.00
402.00
202.14
5,000.00
39.16
125.00
1,500.00
200.00
EXHIBIT II A" TO RESOLUTION #2008-117
League of Minnesota Cities
League of MN Cities Insurance Trust
Linner Electric Co.
LSA Design, Inc.
Mac Queen Equipment Inc.
Menards
Metropolitan Council
Minnesota Mayors Association
MN Crime Prevention Association
MN Dept of Labor and Industry
MN State Fire Chiefs Assn
MN/S.C.I.A.
Mobile Vision
Municipal Code Corp.
National Fire & Rescue
NEOPOST
North American Tapes, LLC
Northern Traffic Supply
Office Depot
Onvoy
Philips Medical Systems
Reed's Sales & Service
RiverTown Newspaper Group
Roof Tech
Schell Scott
Service on a Shoestring
Software House Int, Inc.
Spaulding Mfg., Inc.
Sprint PCS
St. Croix Scuba
Stillwater Gazette
Stork Twin City Testing Corporation
SW /WC Service Cooperatives
T-Mobile
T.A. Schifsky & Sons, Inc.
Tessman Seed Co. - St. Paul
Tireproz
United Refrigeration, Inc.
University of Wisconsin
US Bank
Viking Industrial Center
Ward, Diane
Washington County Sheriff's Office
Waste Management Savage
Annual Membership Dues
4th Installment
EOC Center Electric on Generator
Stillwater Parking Ramp Phase II
o Ring
Voting Supplies
September 2008 Wastewater Fee
LMC Mayor Annual Dues
MCPA Conference - Peterson
PAIR Certificate
Registration 2008 Conference, Rob Zoller
Confirmation # 08040 - Allen
MVD-FB-USB 128
24 Supplement Pages
3 Yr Subscription
11nkjet Cartridge for Postage Machine
Hockey Stick Tape/Resale
U-Channel Posts and Vinyl Flags
Office Supplies
Monthly Telephone
HeartStart FRx Defibrillators, Pads, Case
Cable Brake
Publications
Roofing Labor/Parts
Work Boot Reimbursement
Earth Stress Reliever, Set Up Charge
Microsoft Licensing Fees for 2008
Battery Charger
Monthly Telephone
Publications
Stillwater 2008 Street Project
Retiree Health Insurance
Monthly Cell Phone
Asphalt
All Minneral Seed
Repair Tire
Replacement Motors
Seminar Fee for Solving Neighborhood Traffic
Administration Fees & Incidental Expense
Flexbak Back Support/Suspenders
Reimbursement Cookies-Election Training
Lumberjack Days Security
Trash Repmoval for Lumberjack Days
Page 2
12,702.00
92,146.50
1,470.00
48,149.28
6.50
116.72
112,217.71
20.00
165.00
100.00
640.00
510.00
169.07
506.09
25.00
200.01
827.28
2,704.04
250.09
523.21
4,530.94
27.17
56.00
909.08
38.83
454.87
12,950.26
280.00
77.78
300.00
201.38
1,826.40
39,013.00
51.83
675.12
42.26
20.00
394.22
795.00
646.89
44.01
41.30
11,814.57
667.95
EXHIBIT II A" TO RESOLUTION #2008-117
Watson Company, Inc. The
Wenck Associates, Inc.
Yocum Oil Company
Zoller, Steven
LIBRARY
Amdahl, Chris Locksmith
Baker & Taylor
BWI Book Wholesalers
CDW Government, Inc.
Croft, Matthew
de St. Aubin Andrew
G & K Services
Glowe, Kyle
Info USA Marketing, Inc.
Minitex
MN Dept of Labor and Industry
MN Genealogical Society
M N Office Of
N.A.D.A. Appraisal Guides
Olson, Rebbecca
Park Genealogical Book Co.
Peterson, Kirsten
QWEST
Shrake, Richard
Stillwater Gazette Classifieds
Stillwater Public Library
Van Paper Company
Xcel Energy
Page 3
Concession Supplies
McKusick Lake General Consulting
Fuel
Education Reimbursement
Lock Repair
Library Materials
Children's Materials
Printer
Cleaning Services
Event Preparation
Towel & Rug Service
Lost CD Refund
Reference Book
Supplies
Boiler Registration
Periodical
Telephone
Reference Works
Cleaning Services
Periodical
Event Preparation
Telecommunications
Lost CD Refund
Want Ad
Postage
Janitorial Supplies
Utilities
406.29
132.80
8,026.32
284.72
129.00
2,147.10
34.90
2,166.26
383.67
42.63
176.98
19.00
620.00
77.00
10.00
35.00
572.53
130.00
326.83
23.00
42.63
194.86
23.00
93.87
10.85
427.86
5,650.77
MEMORANDUM
To: Mayor and City Council
From: Shawn Sanders; touirector of Public Works
Date: September 11, 2008
Subject: Curve Crest Boulevard Trail Improvements
DISCUSSION:
Staff has received some complaints on the pedestrian ramp at the intersection of Orleans and
Curve Crest Boulevard. The location of the ramp does not accurately line up with the existing
trail and some trail users have a difficult time maneuvering through the ramp because of the
narrow opening. (picture below).
We are proposing to install pedestrian ramp at this location that follow guidelines established by
ADA with a ramp that aligns with the trail, wider curb opening and truncated domes. Staff has
received two quotes for the new ramp with the low quote submitted by Curb Masters Inc. in the
amount of $1900. The new ramp would be paid out of Trail Improvements item as Capital
Outlay.
RECOMMENDATION:
It is recommended that Council approve Curb Masters Inc. to install a new pedestrian ramp at the
intersection or Orleans and Curve Crest Boulevard in the amount of $1900.
ACTION REQUIRED:
If Council agrees with the recommendation they should pass a motion approving the quotes and
awarding the bid by Curb Masters to install a new pedestrian ramp at Orleans and Curve Crest
Boulevard.
tJ~~:]:JJ~
I ~~~ ~. JJ
I/~::___:~::.': -'-./ ".J, ~~:f)
<___Curb IIfB51ers.lnc.
Thursday, August 21, 2008
Bid Number: 9060
Fax Bid
Project Location: Stillwater
Project Name: SE Comer Curve Crest & Orleans
Project Engineer: Stillwater
Bids Due: August 21,2008
Code
Item Quantity Unit Price
Extension
01
Remove & Replace Pedestrian Ramps 1.00 LS $1,900.00
Bid Item Total:
$1,900.00
$1,900.00
Note: DOES NOT INCLUDE: Staking, Grade, Base, Testing,
Permits, Stoops, Steps, Trench Drains, Joint Sealer, Bollards, Signs, Posts, Rings, Winter
Services or other accessories unless listed above. This Proposal May Be Withdrawn By Us If
Not Accepted Within 30 Days.
DOES INCLUDE: Bond if required, Catch Basin Adjustment up to 2 rings, Additional Rings
$30.00; Rings Furnished By Others, 1 Mobilization(s) additional at $575.00 each.
Acknowledge addendum # none.
ACCEPTANCE OF PROPOSAL
The above prices are satisfactory and are hereby accepted.
SIGNA TURE: DA TE:
Curb Masters, Inc. X 500 West Poplar Street X Stillwater, MN 55082
Phone: (651) 351-9200 X Fax: (651) 351-9300 X email@l:urbmasters.info
Sep 10 08 04:24p
Charles Bailey
7152473811
p.1
~ropo~al
Page ,
of
pages
'q
'B'AilEY"CONSTRUCflOO---' - - ..._-. n.
P.O. BOX 87
SnLLWATER, MN 55082
(651) 351-7527 (715)247-3811 FAX
Proposal SubmlttedJo: I
.... '1 .
Address ~.
Phone #0
Fax"
Dale
We hereby submit specifications and esIimates for: _________._._" n.._____
===-.-:~===. ~rv1Z<'f- ~- .t'..-r Ie, c! _ (' v-;], ",~/,.fz;~-=~--
:===---- 1 L;j!",J'J'V /'~- /,'/ J~~4' So $ ~_._-=::::-:::
We propose hereby to tumish material and labor - complete in accordance with thejfove specilicafions for the sum of:
YI-"7 .~
$ -Z.~)j)
Any allelalloo or cIrimalion lmra above speciIltalion$ inl'llIlIriDg 8ldnI c:osrs IIIiIl be
elIeQJIecl only upon wriUea order. and will become an ex1Ia charge _ IIlld
atlll'le the esfunale. AD agreements c:cnIingent U)lOIl sldces. acr:irJelU. or dfIIa1S
beyoncl avr control.
'Rasp
submitt d '
Nate-1his pmposaI may be wi2bdrawn
DoUars
with payments to be made as ioBows:
days.
ktptantt of ~om
The above-prices, specilications and condilions are satisfadoIy and are
hereby accepled. You are aulhofized to do lhe wosk as spedIied.
Payments will be made as outlined above.
Date of Acceptance
Signature
Signature
.
MEMORANDUM
TO: Mayor & Council
FROM: City Administrator Hansen
DATE: September 5, 2008
SUBJECT: Cable Communications Budgets Fiscal Year 2009
BACKGROUND INFORMATION
Attached are the budgets for fiscal year 2009 for the Central St. Croix Valley Joint Cable
Communications Commission and the Valley Access Channels. The budgets need to be
approved by all member cities. I have reviewed the two budgets and compared them with prior
years and it appears they are reasonable and appropriate.
RECOMMENDATION
Council consider adoption of resolution approving the fiscal year 2009 budgets for Central St.
Croix Valley Joint Cable Communication Commission and Valley Access Channels.
Central St. Croix Valley
Joint Cable Communications Commission
Operating & Capital Expenditure Budget
Fiscal Year 2009
(February 1, 2009 - January 31,2010)
Revenue
Franchise Fees
PEG Fees
Interest Earnings
Expense Reimbursements
2008 Lower Valley Funding
Total Revenue
Expenses
Salary (includes employer's FICA & PERA)
Admin. Secretary (30 hr. week) 36,200
Professional Services
Legal Fees
Accounting
3,500
800
Other Expenses
Office Supplies
Telephone
Postage
Maintenance/Repairs
Conf/Mtgs/Dues
Print/Publish
Insurance/Bond
Medical Insurance
Dental Insurance
Office Rent
Gas & Electric
Security System Monitoring
Photocopier Expenses
Access Center Support
1,000
1,250
250
200
1,000
75
4,200
7,200
600
19,175
2,300
150
350
296,920
245,000
115,500
2,000
1,000
16,800
$ 380,300
(PEG Fees 115,500; Franchise Fees 149,720; Interest Earnings 900; Lower
Valley Funds 16,800; Tape Dub Reimbursements 14,000)
Cable Commission FY 2009 Budget - Page 2
Miscellaneous Expenses
Telephone System Maintenance
Valley Ridge Mall Christmas Event
2,000
150
200
Capital Expenses
Office Furniture/Equipment
200
Reserve Funds Accounts
Audit Fund
Legal Contingency
Leasehold/F acility/Relocation
HVAC Maintenance/Repair
Security Fund
Commission Contingency Fund
Total Expenses
1,200
-0-
-0-
-0-
-0-
1.380
$ 380,300
Salary figure includes a 3% cost of living increase as of February 1 st, 2009 and
a step increase as of August 1S\ 2009.
Valley Access Channels
Operating & Capital Expenditure Budget
Fiscal Year 2009
(February 1, 2009 - January 31,2010)
Revenue
Commission Subsidies: PEG Fees
Franchise Fees
Interest Earnings
2007 Lower Valley Funds
Tape Dub Reimbursements
834 School Dist. Reimbursement
Miscellaneous Reimbursements
Total Revenue
115,500.00
149,720.00
900.00
16,800.00
14.000.00
Expenses
*Salaries (includes employer's FICA & PERA where applicable)
Access Manager - 40 hours
Lead Facilities Coordinator - 40 hours
Facilities Coordinator- 40 hours
Facilities Coordinator- 40 hours
Access Associate - up to 40 hrs/month
Access Associate - up to 20 hrs/month
F reelancelT emp Employees
Total Salary Expense
Professional Services
Accounting
Other Expenses
Office Supplies
Media Supplies*
Telephone
Rent & CAM
Gas & Electric
Insurance/Bond
Medical Insurance
Dental Insurance
Postage/Mtg/Conf/Dues
Maintenance/Repairs
Mileage - 58.5c/mile
57,100
46,150
41,1 00
39,260
8,470
4,000
12.000
$208,080
800
1,200
500
1,250
38,345
4,500
3,800
22,320
2,100
1,200
5,000
900
296,920.00
3,500.00
100.00
$300,520.00
Valley Access Channels - FY 2009 Budget - Page 2
Publicity
Grants - 10 @$300
Misc/Facility/Office Furniture
Telephone System Maintenance
Security Monitoring
Copy Machine Expense
Total Expenses
1,500
3,000
5,000
375
300
350
$300,520.00
Salary figures are budgeted for a 3% COLA increase as of February 1, 2009 and
a step increase as of August 1, 2009. A 3% COLA increase was also budgeted
for the 2 part time positions.
Our newest facilities coordinator is budgeted to receive % of his step increase on
February 15t and the other % on August 15t in order to get him a raise prior to
being here for 2-1/2 years and also to get him on the same schedule for step
increases as the other employees working 30+ hours per week.
The Media Fund is funded almost entirely from tape dub reimbursements.
Stillwater Fire Department
Memo
To: Mayor Harycki and Council.. ""';
FnNn: Stuart W. Glaser, Fire chie~t0'-
Dat$ September 9, 2008
Re: Emergency Management Assistance Compact - Intergovemmental Agreement
MN-EMAC is asking each political jurisdiction that may send resources through the EMAC system pre-
sign a current copy of the IGA All other pertinent information on the pre-signed IGA (deployment date,
name of jurisdiction, deployment cost estimates) would remain blank until the jurisdiction is contacted
for deployment The local jurisdiction would retain the pre-signed copy until the agreement is executed
between the jurisdiction and MN-EMAC. Sending resources remains a local decision, even if signed
Stillwater would not be obligated to send resources or personnel. Pre-signing speeds up the process
because you never know when a request will be submitted, e.g., week~d, evening, holiday, etc.
By pre-signing the IGA it will speed up the deployment process greatly. There would be no lost time
trying to find the appropriate official to sign the agreement.
As you may recall, this is the same process that was used to deploy several Stillwater Firefighters to
assist the State of Louisiana in 2005 after Hurricane Rita. The City was fully reimbursed for personnel
time and equipment upon completion of the deployment
Backaround
The Minnesota Emergency Management Assistance Compact (MN-EMAC) has updated the
Intergovernmental Agreement (IGA) that is used to facilitate the deployment of local units of
government through the national EMAC system to other states.
Although EMAC is a state-to-state arrangement, ifs often the case that much of the actual emergency
assistance is provided by local government employees rather than by state employees. EMAC expects
that inter-state assistance by local govemments will be requested, coordinated, and dispatched through
Homeland Security and Emergency Management (HSEM).
When EMAC is activated, HSEM will notify local responders. The city providing assistance will sign an
intergovernmental agreement with HSEM that specifies the terms and conditions under which
assistance will be provided outside Minnesota.
The current version of HSEM's intergovernmental agreement deems the city's employees to be state of
Minnesota employees for purposes of tort liability. This provides two important protections for city
employees responding under EMAC.
· It gives city employees immunity for liability claims arising from their acts or omissions while
providing disaster assistance to another state. There's an exception for ''willful misconduct,
gross negligence, or recklessness."
1
· It provides that city employees providing inter-state disaster assistance under EMAC are
considered agents of the requesting state for tort liability and immunity purposes. This basically
makes the requesting state responsible to defend and indemnify the sending city's employees if
they're sued.
In most cases therefore, liability should not be a concern for a city providing assistance in another state
under EMAC. However, if it were to somehow happen that there was a liability daim against a city
which was not handled by the receMng state, the city's liability coverage would respond to that claim,
just like any other liability daim against the city.
As is the case with providing assistance within the state of Minnesota under the emergency assistance
statute, the sending city remains responsible under workers' compensation laws for their ernployees'
injuries. A city's work comp coverage would continue to apply under an EMAC response.
EMAC also provides for the state receiving assistance to reimburse the party providing assistance for
damage to the assisting party's equipment If for some reason a city wasn't reimbursed by the receMng
state for damage to its equipment or vehicles, the city's property and/or auto physical damage
coverage would apply, just as with any other instance of damage to city vehicles or equipment
The provisions of EMAC and associated HSEM intergovernmental agreements offer responding cities
some very important protections. It is therefore imperative that city ernployees NEVER self~pIoy to an
emergency outside Minnesota. In the words of HSEM, "If you respond on your own, you are on your
own."
Council Action
Authorize the Mayor to pre-sign the MN-EMAC Intergovemmental Agreement in the event resources
are needed to assist other states due to the impending Hurricanes.
Attachments: MN-EMAC Intergovernmental Agreement
. Page ~
INTERGOVERNMENTAL AGREEMENT
Between
MN Department of Public Safety
Homeland Security and
Emergency Management
444 Cedar Street, Suite 223
St. Paul, MN 55101-6223
and
County/City
Contact Person: Kim L. Ketterhagen
Phone: 651-755-1615
E-mail: kim.ketterhagen@state.mn.us
Contact Person:
Phone:
E-mail:
INTRODUCTION:
The Department of Public Safety, Minnesota Homeland Security & Emergency Management [HSEM],
pursuant to Minnesota Statutes, Sections 12.27, subd. 2 and 192.89 the "Interstate Emergency
Management Assistance Compact" [EMAC], coordinates emergency management and interstate
mutual aid for the State of Minnesota. EMAC is the interstate mutual aid agreement to which all
states belong that allows states to assist each other in times of disaster. When any member state's
Governor declares a disaster or when a disaster is imminent, other member states may agree to
provide assistance in response to requests from the impacted state(s). The assistance from other
member states may be in the form of personnel and/or other resources.
EMAC has been implemented to assist the State(s) of
to respond to
In response to pending EMAC requests, HSEM through MN-EMAC has identified experienced and
qualified public employees who are available to deploy and have agreed to assist with the response
and recovery missions in . Work conditions may be sub-standard with
extended hours during the week, weekends, and holidays. The customary work hours under this
agreement are for 12 hour shifs or as approved by MN-EMAC. In some instances, responders must
be prepared to be self-sustained for several days. For each individual county/city jurisdiction
participating in the EMAC response effort, the following intergovernmental agreement must be
executed.
TERMS AND CONDITIONS:
Authoritv: Pursuant to Minnesota Statutes, Sections 12.27, subd. 2 and 192.89, HSEM through MN-
EMAC and County/City
establish this intergovernmental agreement for utilization of personnel and/or resources.
, who is currently employed as a
by County/City, Minnesota, has
agreed to assist HSEM through MN-EMAC with the EMAC mission described above. The period of
deployment will commence on , and end on or before
No extensions of time will be granted without written approval.
Page 1 of 3
Origination Date: 08-07-08
Employee status: During the period of deployment, shall remain an employee
of County/City, on detail as an employee(s) of the sending
County/City for purposes of the EMAC deployment as assigned by HSEM under MN-EMAC. The
County/City employee(s) will continue to be paid by hislher county/city employer, will continue to
receive the same benefits as if working at hislher home station, and will carry with him/her all workers'
compensation and employee benefits as if working at hislher home station. HSEM assumes no
responsibility for this county/city employee(s) other than the obligation to coordinate activities through
MN-EMAC and to process expense reports through the EMAC reimbursement process. The
employer or employee(s), in consultation with HSEM through MN-EMAC, shall make and incur costs
for all necessary logistical arrangements, including airline, lodging, per diem expenses and other
necessary mi~IIaneous expenses.
Liability: Officers or employees of a party state, or officers or employees deemed to be employees of
a party state, rendering aid in another state pursuant to this compact shall be considered agents of
the requesting state for tort liability and immunity purposes; and no party state or its officers or
employees rendering aid in another state pursuant to this compact shall be liable on account of any
act or omission in good faith on the part of such forces while so engaged or on account of the
maintenance or use of any equipment or supplies in connection therewith. "Good faith" in this
subdivision does not include willful misconduct, gross negligence, or recklessness
Logistics: The employee(s) will report to the upon arrival and
perform duties as assigned. The deployed Task Force leader or Strike Team leader will provide
emergency contact information and status reports for the employee to MN-EMAC operations on a
designated time schedule. MN-EMAC will provide to the County/City contact information and
accountability reports throughout the period of deployment.
Eauipment: Limited resources are available in the affected area. EMAC assistance requests assume
that personnel deployed under MN-EMAC will provide the necessary personal equipment needed to
perform the assigned task(s).
Reimbursement: Estimated amount - $
The amount provided above is to be used as an estimate only. The final amount could be higher or
lower depending on actual costs. All wages shall be calculated at a 12 hour work day. 8 hours of
regular pay and 4 hours of overtime pay. The pay calculations will start at zero hours at the begaining
of the deployment.
Within 20 days of the termination of this deployment, County/City shall complete
and submit to MN-HSEM an EMAC Form R-2, a copy of which is attached to this agreement.
Reimbursement may be requested for actual costs incurred for this deployment, including
compensation (including overtime pay), benefits; travel, lodging, and expenses (subject to any
limitations applicable to the employee under the County/City's existing policies); government vehicle
cost(s); and equipment cost(s), (including any loss, damage to, or expense incurred in the operation
of the equipment).
Page 2 of 3
Origination Date: 08-07-08
HSEM through MN-EMAC shall be responsible for requesting reimbursement for eligible expenses
from the requesting state. Upon receipt of reimbursement from the requesting state, HSEM will
provide reimbursement to the County/City in a final amount for the authorized expenses claimed on
the Form R-2, within 30-days.
ALTERATIONS AND AMENDMENTS
This Agreement may only be amended by mutual agreement of the parties. Amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
TERMINATION
Either party may terminate this Agreement upon 30 days prior written notification to the other party.
If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
IN WITNESS THEREOF, the parties hereto have executed this agreement on the day and year last
specified below. This Agreement contains all the terms and conditions agreed upon by the parties.
No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
BY:
BY:
Name:
Chairperson, Commissioner or Mayor
Kris A. Eide, Director
Minnesota Homeland Security & Emergency Management
County/City
Date
Date
Page 3 of 3
Origination Date: 08-07-08
STAFF REQUEST ITEM
I Department: Finance
I Date: 09/11/08
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of two scanners for the Finance Department. The Finance
Department has been storing all documents electronically in Document
Management system, Laserfiche. In order to keep up with the amount of
paperwork that is scanned into this system they need to have two additional
scanners at their workstations.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Money was not allocated in 2008 for these scanners, however, between savings
on computer purchases and some saving in the network upgrade budget in MIS
we would be able to cover the cost of these scanners. Total cost of the
scanners will be $3,469.97 plus tax.
ADDITIONAL INFORMATION ATTACHED Yes ~ No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman
Date: 09/11/08
C
2010 O'Neil Rd., Suite D1
Hudson, WI 54016
Estimate
Bill To
City of Stillwater
Diane Ward
216 N. Fourth St.
Stillwater, MN 55082
. Cities Digital
2010 O'Neil Rd., Suite D1
Hudson, WI 54016
Phone: 651-714-2800
Fax: 866-592-7343
sales@citiesdigital.com
WWVIf. CitiesDigital, com
. .
DR-2580C
Canon DR-3080Cii, 32ppm/64ipm color d
scanner
Canon DR-258QC;25ppm/50ipm colbrdpcument
scanner
Canon Flatbed Unit for DR-2580C
1
$2,302.07
$692.00
1
0106B001AA
1
$475.90 I
3,469.97 i
$0.00 I
$3,469.97 J
TOTAL
Cities Digital looks forward to working with you! Call us at 651.714.2800.
www.citiesdigital.com
RESOLUTION 2008-119
APPROVING HEALTH AND DENTAL INSURANCE PREMIUMS
AND CITY CONTRIBUTION
EFFECTIVE JANUARY 1, 2009
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the monthly premium
increase for the City's group health and dental insurance scheduled to become effective January 1, 2009,
as listed below, is approved:
HEALTH INSURANCE INDIVIDUAL DEPENDENT
Triple Gold (Point of Service plan) $1,294'.00
Renewal: $492.00
1 st Dollar (Traditional Fee for $537.00 $1,413.50
Service Plan) Renewal:
DENTAL INSURANCE INDIVIDUAL DEPENDENT
Delta Dental Renewal: $39.65 $117.25
BE IT FURTHER RESOLVED, that effective January 1,2009 the City shall contribute the following
toward the City's group health insurance premiums for all benefits eligible employees:
January 1- December 31, 2009
$849.86 per month
BE IT FURTHER RESOLVED, that effective January 1, 2008 the City shall ~ontribute the following
toward the City's group dental insurance premiums for all benefits eligible employees:
January 1 - December 31, 2009
$39.65 per month
The above City Contributions shall be pro-rated, in accordance with the appropriate labor contracts and
employment agreement, for those benefits eligible employees that receive pro-rated benefits.
Adopted by the City Council this 16th day of September 2008.
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
RESOLUTION NO. 2008-120
RESOLUTION REQUESTING ADDITIONAL TIME
WITHIN WHICH TO COMPLETE COMPREHENSIVE PLAN
"DECENNIAL" REVIEW OBLIGATIONS
WHEREAS, Minnesota Statutes section 473.864 requires local
governmental units to review and, if necessary, amend their entire comprehensive
plans and their fiscal devices and official controls at least once every ten years to
ensure comprehensive plans conform with metropolitan system plans and ensure
fiscal devices and official controls do not conflict with comprehensive plans or
permit activities that conflict with metropolitan system plans; and
WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local
governmental units to complete their "decennial" reviews by December 31, 2008;
and
WHEREAS, Minnesota Statutes section 473.864 authorizes the Metropolitan
Council to grant extensions to local governmental units to allow local governmental
units additional time within which to complete the "decennial" review and
amendments; and
WHEREAS, any extensions granted by the Metropolitan Council must
include a timetable and plan for completing the review and amendment; and
WHEREAS, the City will not be able to complete its "decennial" review by
December 31, 2008, for the following reasons:
1. A simultaneous turnover of both staff members in the City of
Stillwater's planning division caused at least a six month delay in
beginning the process to review the city's comprehensive plan, fiscal
devices and official controls.
2. Midway through the review process, a sub-committee was required to
form for the purpose of revising goals, objectives, policies and
programs drafted by the comprehensive plan committee as a whole.
This resulted in a two month delay.
WHEREAS, the City Council finds it is appropriate to request from the
Metropolitan Council an extension so the City can have additional time to
complete and submit to the Metropolitan Council for review an updated
comprehensive plan and amend its fiscal devices and official controls.
NOW, THERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILLWATER, MINNESOTA, AS FOLLOWS:
1. The Community Development Director is directed to submit to the
Metropolitan Council no later than November 1, 2008, a request for
an extension until June 30, 2009.
2. The Community Development Director must include with the request a
reasonably detailed timetable and plan for completing: (a) the review
and amendment by June 30, 2009 and (b) the review and
amendment of the City's fiscal devices and official controls.
Adopted by the City Council of the City of Stillwater, Minnesota on this
September 16, 2008.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, Clerk
STAFF REQUEST ITEM
I Department: Fire
I Date: September 12,2008
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase live fire extinguisher training system for educating
employees and citizens on how to properly use a fire extinguisher. The fire
department receives numerous requests each year to conduct this training and
actively trains city, county, and healthcare employees on proper fire extinguisher
use each year. This system has several training props and improved safety
features to provide live fire training and experience for participants. In addition, it
is completely portable and available for conducting offsite classes.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
The Department has funding to purchase this piece of equipment through the
Friends of Fire Account from donations received from local citizens supporting
the Fire Department.
I.T.S Extreme Trainers Package
Shipping
Total Cost
$ 9,895.00
$ 365.65
$10,260.65
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Stuart W. Glaser, Fire Chief
Date: September 12, 2008
I.T.S.Xfreme™
LIVE FIRE EXTINGUISHER TRAINING SYSTEM
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THE I.T.S. XTREME™ SENSES WHERE THE TRAINEE AIMS AND SWEEPS
the SmartExtingui~herTM and vanes the flames automatically. Enhanced features
makp extinguisher training more comprehef1sive and realistic.
85 Broadway . Menands, NY 12204
1-888-4BULLEX /1-518-689-2023
www.bullexsafety.com
1.1.S. Xtreme™
SENSING CONTROL SYSTEM
The I.T.S. Xtreme is a revolutionary live fire extinguisher training
simulator. I.T.S. Xtreme senses where the user aims and sweeps
the air/water SmartExtinguisher and automatically varies the
flames in response. This allows your trainees to learn how to
effectively use a fire extinguisher without the cost and clean-up
associated with using dry-chemical or CO2 extinguishers. The I.T.S.
Xtreme electronic control system responds to the trainees' actions,
putting the fire out only when the extinguisher is used correctly.
I.T.S. XTREME FEATURES
ENHANCED FLAME
The I.T.S. Xtreme training system generates larger, more intense
flames, allowing trainees to really feel the heat, enhancing the
realism of the training experience.
FlARE-UP FEATURE
The I.T.S. Xtreme training system has a flare-up button which can
be pressed to reignite the flames at any time to further challenge
trainees.
PROP ENABLED
Three different stainless steel props can be used with the I.T.S.
Xtreme training system to simulate different fire scenarios. A trash
can (Class A), stove top (Class B), and motor (Class C) are available.
I.T.S. XTREMEADVANTAGES
· Safely train to OSHA requirements.
. Rechargeable SmartExtinguishers make training easy and
reduce training costs significantly.
. Has the ability to grade users making it easy to monitor
improvement and proficiency.
Find out why thousands of corporations, universities, hospitals, fire
departments, and government agencies are using BullEx™ simula-
tors. For a demonstration video, an immediate quote or for more
information, contact us at 1-888-4BULLEX / 518-689-2023, or
visit us online at www.bullexsafety.com.
85 Broadway . Menands, NY 12204 1-888-4BULLEX / 518-689-2023 www.bullexsafety.com
I.T.S.>>remelM
PIN: ITSX100TP
Trainer's Package Price: $9,895.00
A. I.T.S. Xtreme™ Base Unit
This enhanced version ofI.T.S. features larger flames, a flare-
up button to further challenge trainees and is prop-enabled for
use with BullExTM Class A, Band C props. I.T.S. Xtreme is
constructed of rugged, non-corrosive stainless steel.
c. B. I.T.S. Xtreme Transport Case
This black industrial grade high impact plastic case can be used
to quickly and easily transport I.T.S. Xtreme to and from various
sites to conduct training. Includes a retractable pull handle and
built-in wheels. Locking latches provide safe and secure storage
of the system when not in use.
Transports: I.T.S. Xtreme Base Unit, handheld controller and
cable, power cable, propane supply kit and recharge accessories.
E.
G._."......"q
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85 Broadway
Menands, NY 12204
Phone: 518-689-2023
Fax: 518-689-2034
www.bullexsafety.com
C. Battery Power Pack (22 Amp hr)
Power I.T.S. Xtreme without a vehicle using this portable, re-
chargeable power pack. Powers I.T.S. Xtreme for up to 8 hours
and can also be used as a II OV adapter.
D. Stainless Steel Props with Case
Three stainless steel props are provided for use with the I.T.S.
Xtreme training system to simulate different fire scenarios. A
trash can (Class A), a stove top (Class B), and a motor (Class C)
are included with a wheeled, industrial grade transport case.
E. Four 7X SmartExtinguishers@
Stainless steel rechargeable training extinguishers. Discharge
seven times before requiring a water refill. Red extinguishers are
standard, custom colors are available.
F. Two Industrial Grade Extinguisher Carrying Cases
Two foam-lined black industrial grade carrying cases for two 5X
SmartExtinguishers or two 7X SmartExtinguishers each.
Locking latches provide safe and secure storage of the
SmartExtinguishers when not in use.
G. Choice of Air Compressor or Air Regulator Kit
Recharge SmartExtinguishers from an SCBA tank
(2,216 or 4,500 PSI) with this premium brass high
pressure regulator assembly. Also includes brass
fittings and a high quality coiled air hose OR a six gallon air
compressor with a maximum of 150 PSI. Ships with premium air
hose (50ft.) and brass fitting kit.
One-Year Limited Warranty
User Manual and "How To Operate" Training CD
v2.0 - 254:0208
Payment
Warranty Terms:
Terms
A penalty of 1.5% per
The warranty covers all defects in material or workmanship for a period of one year from date of
purchase unless otherwise specified. The warranty does not cover damage caused by accident,
neglect, or misuse by the client or its agents, servants or employees.
month will be charged on any invoices not paid within 30 days
Currency:
Tax Rate:
Shipping Provider:
Grand Total
USD
0.00%
Subtotal:
Tax:
Shipping &
Handling:
Total:
$9,895.00
$0.00
$365.65
$10,260.65
I.T.S. Xtreme Trainers Package
Intelligent Training System Xtreme Base Unit
I.T.S. Xtreme Transport Case
Battery Power Pack (22 Amp hr)
Class A, Band C Stainless Steel Props with Case
(4) 7X SmartExtinguishers (Red)
Two Industrial Grade Extinguisher Carrying Cases
Choice of Air Compressor or Air Regulator Kit
Handheld Controller
Sensor Guard
Controller Cable
Power Cable
Propane Supply Kit
Recharge Accessories
Accessories Carrying Case
1-Year Limited Warranty
User Manual and How to Operate Training CD
ITSX100TP
~
$9.895.00
Ii
$9,895.00
s ~
Tom Ballis
Town of Stillwater - MN
Stillwater,
!.III!
Tom Ballis
Town of Stillwater-
MN
MN
[8!'iJ'ilfm1
Tom Ballis
85 Broadway
Menands, NY 12204
Ph. 518-689-2023
Fx. 518-689-2034
Quote
_._ 8900
..... 2008-09-12
.~ Brendan Myers
.... ....~.... 2008-09-30
_t_lf. Net 30
MEMORANDUM
To Mayor and City Counei
From ~~
Shawn Sanders, Irector of Public Works
Date: September 9,2008
Subject: Cooperative Agreement for CSAH 15 (Manning Avenue)
DISCUSSION:
Washington County has sent over for City approval the Cooperative Agreement for the Manning Avenue
Project. The agreement describes the City's cost participation and maintenance responsibilities which
include:
1. Based on the construction contract, the estimated City's cost participation is $137,821
and includes construction, design engineering, and construction engineering, but does
not include the median trees. Once the project is complete this amount would be
adjusted to reflect the final contract quantities. This amount is considerably lower than
the previous estimate of $190,000.
2. Once completed, the City will assume ownership and maintenance of the bituminous
path along Manning Avenue.
3. The County will own and maintain the storm sewer system, signing and control parking
and other regulations on the County Road.
4. Landscaping will be installed under a separate contract which includes the median trees
5. Separate agreements will be required for maintenance of the median trees and traffic
signal maintenance.
RECOMMENDATION
Staff has reviewed the Cooperative Agreement and recommends approval.
ACTION REQUIRED
If Council agrees with the recommendation they should pass a motion approving the Washington
County/City of Stillwater Cooperative Agreement for County State Aid Highway (CSAH) 15 Construction
Cost Reimbursement and Maintenance
The County shall award
Page
of 8
2
the contract
After the plans and specifications have been approved
acquisition of necessary rights-of-way and easements,
construction bids
all permits and approvals obtained. and
the County shall advertise for
1
C
ADVERTISEMENT AND AWARD OF CONTRACT
Any rights-of-way, permanent easements, and temporary slope easements that cannot
obtained through negotiation will be acquired by the County through eminent domain
proceedings
2
be
The County shall acquire all permanent rights-of-way, permanent easements, and temporary
slope easements, including all land acquisition related costs. All permanent rights-of-way,
permanent easements, and temporary easements will be acquired in the name of the County
1
B
RIGHT OF WAY AND EASEMENTS
The County shall be responsible for the preparation of the necessary plans and specifications for the
project, making all tests and obtaining all approvals required in arriving at the bid specifications for this
project.
A
PLANS AND SPECIFICATION PREPARATION
NOW THEREFORE. IT IS HERESY MUTUALLY AGREED AS FOLLOWS
WHEREAS
sub.1
this Agreement
is made pursuant to statutory authority contained in Minnesota Statute
162
17
WHEREAS
WHEREAS, a cooperative effort between
construction: and
the County and City desire to use Federa
State Aid and local
funds on this
mprovement
and
the City and
the County is
the appropriate method
to facilitate
the
WHEREAS
WHEREAS, the east side of CSAH 15, from approximately
is located in the City and in the County; and
the County project
numbers for this project are SP 82-615-20 and SP 82-612-12: and
1300 feet
north of
Trunk Highway 36 to CSAH
12
WHEREAS
WHEREAS, the County and the City desire to design, construct, and maintain CSAH 15 from Minnesota Trunk
Highway 36 to 2100 feet north of CSAH 12 (75th Street North) (Exhibit A, Project Location Map); and
items as part of this contract require City cost
participation In accordance with County policy; and
WITNESSETH
THIS AGREEMENT, by and between the City of Stillwater, a municipal corporation, herein after referred to as
the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as
the "County", shall consist of this agreement and Exhibits A through C attached hereto.
WASHINGTON COUNTY/CITY OF STILLWATER
COOPERATIVE AGREEMENT FOR
COUNTY STATE AID HIGHWAY (CSAH) 15
CONSTRUCTION COST REIMBURSEMENT AND MAINTENANCE
WASHINGTON COUNTY
CONTRACT NO. 4878
DEPT. PUBLIC WORKS
DIVISION TRANSPORTATION
TERM SIGNATURE-PERPETUAL
CONSTRUCTION ADMINISTRATION. OBSERVATION. AND TESTING
The County shall be responsible for the construction administration of the project and for the
observation and testing for all construction items.
D.
COST PARTICIPATION ITEMS AND ESTIMATED COSTS
The City shall pay to the County 5.44 percent of the project construction cost. This City cost is
estimated at $349,346.31 before a reduction in project costs due to federal funding. The
Engineer's Construction and Engineering Cost Estimate for the County and City is attached as
Exhibit B. Construction cost split is attached as Exhibit C.
1
E.
to the County engineering
the City shall pay
1
forth in Section
In addition to the amounts set
fees as follows
2
the
to
The City shall pay its prorated share of the actual design engineering costs
County. This City cost is estimated at $24,061
a
Construction engineering is calculated to be 8% of the final construction contract price
The City shall pay its prorated share of the construction engineering which includes:
construction observation and testing, construction surveying, and project administration
costs to the County. This City cost is estimated at $27,929.
b
the
to Washington County according to
pay
The total estimated amount that the City wi
County's cost participation is as follows:
3
$85,831
$24,061
$27,929
$137.821
CONSTRUCTION
DESIGN ENGINEERING
CONSTRUCTION ENGINEERING & ADMINISTRATION
TOTAL
Actual costs shall be based on the contractor's unit prices and the quantities constructed.
Engineer's Construction and Engineering Cost Estimate for the County and City is attached as
Exhibit B; Construction Cost Split is attached as Exhibit C demonstrating the method of cost
calculation.
4
PAYMENT
1 Upon substantial completion of the work, the County shall prepare an updated revised
Construction and Engineering Cost Estimate for Project SP 82-615-20 and SP 82-612-12
(Exhibit B) which will be based upon the contract unit prices and the actual units of work
performed and submit a copy to the City. The engineering costs to be paid to the County by the
City shall be based on this estimated final construction cost. The County shall add to the City's
estimated final construction costs the construction engineering costs, the costs of supplementa
agreements, if any, make necessary adjustments for liquidated damages, if any, and deduct
City funds previously advanced for the project by the City.
8
Page 2 of
F
Page 3 of 8
Any liquidated damage assessed the contractor in connection with the work performed on the project
shall be shared by the City and the County in the following proportion: The respective total share of
construction work to the total construction cost without any deduction for liquidated damages
J
UQUIDA TED DAMAGES
The City and County shall enter into a separate agreement for maintenance of traffic signals at
the intersections of CSAH 15 and Liberty Avenue and Settlers Way. Traffic signal maintenance
agreements for signals at the CSAH 12 / CSAH 15 intersection and at the CSAH / TH 36
intersection shall remain in force.
3
Additional street lighting, landscaping, and other amenities within CSAH
approved the County through the permitting process
2
15 right
Landscaping will be installed under a separate contract and the City and County shall enter into
a separate agreement for maintenance of median trees.
of
way sha
be
1
OTHER AGREEMENTS
As-Built Drawings
The County shall have as-bu
It
drawings prepared for a
City facilities
5
All permanent
the City
b
bike path signing wi
All permanent roadway signing Installed as part of the project on CSAH
maintained by the County.
be Installed as part of the project and maintained by
a
15 wi
be
4
Signing
Parking and Other Regulations
Upon completion of the project, all parking and other regulations on County
controlled by the County.
3
Bicycle/Pedestrian Path
Upon completion of the project
the City shall own and maintain
roads wi
the bicycle/pedestrian paths
be
2
Storm Sewer
Upon completion of the project, the County shall own and maintain the storm sewer trunk line
and catch basins and leads on its County road right of way constructed under this project.
H
1
MAINTENANCE/OWNERSHIP
Through written request, the City may request changes to the final approved plans and/or
specifications. Any city utility or facility which is subsequently modified or added to the final
approved plans and specifications shall be made by a written amendment to this Agreement,
shall be made part of the construction contract by change order or supplemental agreement,
and shall be paid for in accordance with the "Policies for Cost Participation Between
Washington County and Other Agencies for Cooperative Highway Improvement Projects.
2
Any modifications or additions to the final approved plans and/or specifications shall be made
part of the construction contract by change order or by supplemental agreement but only after
concurrence by the City, and shall be paid for as set forth in Section E of this Agreement.
G
1
CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS
recover any portion of its cost for this project through levy on
CONDITIONS
The City shall not assess or otherwise
County-owned property
K.
CIVIL RIGHTS AND NON-DISCRIMINATION
The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part
of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers.
WORKERS COMPENSATION
L
It is hereby understood and agreed that any and all employees of the County and all other persons
employed by the County in the performance of construction and/or construction engineering work or
services required or provided for under this agreement shall not be considered employees of the City
and that any and all claims that mayor might arise under the Worker's Compensation Act of the State
of Minnesota on behalf of said employees while so engaged and any and all claims made by any third
parties as a consequence of any act or omission on the part of said County employees while so
engaged on any of the construction and/or construction engineering work or services to be rendered
herein shall in no way be the obligation or responsibility of the City.
M
NDEMNIFICA TION
The City agrees that it will defend, indemnify and hold harmless the County against any and a
liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or
be required to pay by reason of any negligent act by the City, its agents, officers or employees
during the performance of this agreement.
1
N
The County agrees that it will defend, indemnify and hold harmless the City against any and a
liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be
required to pay by reason of any negligent act by the County, its agents, officers or employees
during the performance of this agreement
8
Page 4 of
2
N TESTIMONY WHEREOF the parties have dUlY executed this agreement by their duly authorized officers.
WASHINGTON COUNTY
-
Dennis Hegberg, Chair Date
Board of Commissioners
-
James R. Schug Date
County Administrator
Recommended for approva
-
Donald J. Theisen, PE Date
Director/County Engineer
Approved as to form
-
County Attorney Date
Page 5 of 8
their dUlY authorized officers
by
this agreement
the parties have duly executed
N TESTIMONY WHEREOF
Date
Date
CITY OF STILLWATER
Ken Harycki
Mayor
Larry Hanson
City Administrator
Date
Recommended for approva
Shawn Sanders
Director of Public Works
to form
Approved as
Page 6 of 8
o~
:iJ-,
Page 7 of 8
Exhibit
A
,..
75th
PROJECT
BEGINNING
Rd
N
EXHIBIT B
Manning Avenue Reconstruction Project
Construction and Engineering Costs
Based on Bids Received May 22, 2008
Contract Awarded on June 17, 2008 to Tower Asphalt
Construction: $6,417,068.87
Cost Split before Federal Cost Split after Federal
Funding Funding
Federal Funding (Capped) 75.41% $4,839,288.00
Washington County 93.99% $6,031,403.03 23.11 % $1,482,956.00
Stillwater 5.44% $349,088.55 1.34% $85,831.28
Grant 0.57% $36,577.29 0.14% $8,993.35
$442,300.00
$415,718.00
$24,061.00
$2.521.00
93.99%
5.44%
0.57%
Design
(Actual Expenditure)
Washington County
Stillwater
Grant
Construction Engineering: $513,400.00
(8% of Construction Amount)
Washington County 93.99% $482,545.00
Stillwater 5.44% $27,292.00
Grant 0.57% $2,926.00
Page 8 of 8
8-14-08.doc
Agrmt
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MANNING AVENUE RECONSTRUCTION
SP 82-615-20, SP 82-617-05
CONTRACT COST SPLIT - JULY 2008
ITEM NO. ITEM
UNIT
UNIT COST
TOTAL
ESTIMATED
QUANTITY
TOTAL
CONTRACT
COST
S.P. 82-615-20
S.P. 82-612-12
S.A.P. 82-617-05
Participating
Estimated
Quantity
Participating
Estimated
Cost
Storm Sewer
Quantity
Storm Sewer
Estimated
Cost
City of
Stillwater
Estimated
Quantity
City of
Stillwater
Estimated
Cost
City of Grant
Estimated
Quantity
City of Grant
Estimated
Cost
Participating
Estimated
Quantity
Participating
Estimated
Cost
Storm Sewer
Quantity
Storm Sewer
Estimated
Cost
Participating
Estimated
Quantity
Participating
Estimated
Cost
Storm Sewer
Quantity
Storm Sewer
Estimated
Cost
2501.569 28" SPAN RC SAFETY APRON
EACH
$700.00
1
$700.00
1
$700.00
2501.569 30" RC SAFETY APRON
EACH
$1,235.00
1
$1,235.00
1
$1,235.00
2501.569 36" RC SAFETY APRON
EACH
$1,885,00
1
$1,885.00
1
$1,885 00
2502.541 4" PERF PE PIPE DRAIN
LIN FT
$2.50
3797
$9,49250
37'97
$9,492.50
2503.541 15" RC PIPE SEWER DES 3006 CL V
LIN FT
$21.40
5459
5116,822.60
5351
$114,511.40
108
52,311.20
2503.541 18" RC PIPE SEWER DES 3006 CL V
LIN FT
$23.25
1970
$45,802.50
1609
$37.409.25
361
$8,393.25
2503.541 .21" RC PIPE SEWER DES 3006 CL V
LIN FT
$27.30
690
$18,837.00
690
$18,837.00
2503.541 ;24" RC PIPE SEWER DES 3006 CL IV
LIN FT
$29.20
1334
$36,952.80
1334
$38.952.80
2503.541 ;2T' RC PIPE SEWER DES 3006 CL JV
LIN FT
$40.00
940
$37.600.00
940
$37,600.00
2503.541 :30" RC PIPE SEWER DES 3006 CL IV
_ LIN FT
$43,60
515
$22,454.00
515
$22.454.00
2503.541 36" RC PIPE SEWER DES 3006 CL III
LIN FT
$50.75
211
510.708.25
211
$10,708.25
2506 501 CONST DRAINAGE STRUCTURE DESIGN F
LIN FT
$192.00
44
$8,448.00
44
$8.448.00
2506 501 CONST DRAINAGE STRUCTURE DESIGN G
LIN FT
$215.50
440
$94.820.00
420
$90,510.00
7
$1.508.50
13
32,601.50
2506.501 CONST DRAINAGE STRUCTURE DESIGN 60-4020
LIN FT
$254.50
80
$20,36000
80
$20.360,00
2506.501 CONST DRAINAGE STRUCUTURE DESIGN 72-4020
LIN FT
$321.50
16
$5,144.00
_
16
$5,144.00
2506.501 CONST DRAINAGE STRUCUTURE DESIGN 84-4020
LIN FT
$372.50
23
$8,567,50
23
$8,567.50
_
2506,501 CONST DRAINAGE STRUCUTURE DESIGN 96-4020
LIN FT
$487.50
12
$5.850.00
12
$5,850.00
2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1
EACH
$5,600.00
1
$5 800.00
1
$5.600 00
2506.516 CASTING ASSEMBLY
EACH
$550.00
141
$77.550.00
135
$74,250,00
2
$1.100,00
4
$2,200.00
2506.602 CONNECT INTO EXISTING STORM SEWER
EACH
$1,200.00
1
$1,200.00
1
$1,200 00
2511.501 RANDOM RIPRAP CLASS III
CU YD
$75.00
45
$3,375.00
45
$3.375.00
2511.501 RANDOM RIPRAP CLASS V
CU YD
$75 00
72
$5.400.00
55
$4,125.00
17
$1275.00
2511.515 GEOTEXTILE FILTER TYPE IV
SQ YD
$5.00
195
$975.00
85
$425.00
85
$425.00
25
$125.00
2521.501 4" CONCRETE WALK SPECIAL
SQ FT
$2.80
14920
341,776.00
10615
$29.722.00
2440
$6.832.00
1865
55.22200
2521.501 4" CONCRETE WALK
SQ FT
$2.70
21:302
557,515.40
15118
$40,818.60
3521
$9.506 70
2663
57,190,10
2521.501 6" CONCRETE WALK
SQ FT
$4,05
1739
$7.042.95
1576
$6.382 80
67
5271.35
44
$178,20
52
$210.60
2531.501 CONCRETE CURB & GUTTER DESIGN B618
LIN FT
$10,50
344
$3,612.00
344
$3,612.00
2531.501 CONCRETE CURB & GUTTER DESIGN B424
LJN FT
$8.40
26710
$224,364.00
19242
$161,632.80
5493
$46,141.20
1975
$16,590.00
2531.507 6" CONCRETE DRIVEWAY PAVEMENT
SQ YD
$37.25
86
$3,203.50
86
$3,203.50
2531.618 TRUNCATED DOMES
SO FT
$36.00
388
513.988.00
372
$13,392.00
16
$576.00
2540.602 MAIL BOX SUPPORT
EACH
$125.00
20
$2,500,00
20
$2,500.00
2554.505 PERMANENT BARRICADES
LIN FT
$34.50
24
$828.00
24
$828.00
2557.501 WIRE FENCE DESIGN W-1 VINYL COATED
LIN FT
$19.00
177
$3.363.00
177
$3.363.00
2563.801 TRAFFIC CONTROL
LUMP SUM
$27,500.00
1
527,500.00
0,77
521,175,00
0.10
$2,750.00
0.05
$1.375.00
0.01
$275.00
0.03
$825.00
0.01
5275.00
0.02
$550.00
0.01
$275.00
2563.602 RAISED PAVEMENT MARKER TEMPORARY
EACH
$1.45
1749
$2,536.05
1749
$2,536.05
2554.531 SIGN PANELS TYPE C
SQ FT
$28.50
550
$15,675.00
470
$13,395.00
48
$1.368.00
32
$912.00
2564.531 SIGN PANELS TYPE D
SQ FT
$34.95
93
$3,250.35
54
$1,887.30
39
$1,363.05
2564.537 INSTALL SIGN TYPE C
EACH
$95.00
10
5950.00
5
$475.00
5
$475.00
2564.537 INSTALL SIGNTYPE D
EACH
$150.00
1
5150.00
1
$150.00
2564.537 INSTALL SIGN TYPE SPECIAL
EACH
$95.00
2
$190.00
2
$190 00
2564.550 DELINEATOR TYPE X4-13
EACH
$35.0D
11
5385.00
11
$385.00
2584.552 HAZARD MARKER X4-2
EACH
$65.00
5
$325.00
5
$325.00
2564.553 CLEARANCE MARKER X4-4
EACH
$85 00
1
$85.00
1
$85.00
2564.554 SNOW PLOW MARKER X4-5
EACH
$55.00
8
$440.00
5
$275 00
3
$165.00
2565.511 TRAFFIC CONTROL SIGNAL SYSTEM B
SIGNAL SYSTEM
$164,145.00
1
$164,145.00
0.75
$123,108.75
0.25
$41,036.25
2565.511 TRAFFIC CONTROL SIGNAL SYSTEM C
SIGNAL SYSTEM
$171,295.00
1
$171,295.00
0.75
$128,471,25
0.25
$42,823.75
2565.511 TRAFFIC CONTROL SIGNAL SYSTEM D
SIGNAL SYSTEM
$206.830.00
1
5206.830.00
1
$206,830,00
2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM B
LUMP SUM
$6.000.00
1
$6,000.00
0 75
$4,500 00
0.25
$1,500,00
2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM C
LUMP SUM
$6,750,00
1
$6,750.00
0.75
$5,062.50
0.25
$1,687.50
2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM D
LUMP SUM
$6,750.00
1
$6,750.00
1
$6,750.00
2565.601 TRAFFIC CONTROL INTERCONNECTION
LUMP SUM
$56,470.00
1
$58.470.00
1
$58,470.00
2565.602 PVC HANDHOLE
EACH
$880.00
8
$7,040.00
8
$7,040.00
2565.602 NMC LOOP DETECTOR 6' X 6'
EACH
$570.00
12
$6.840 00
12
$6,840.00
2565.603 4 INCH NONMETALLIC CONDUIT
LIN FT
$8.50
360
$3,060.00
360
$3,060.00
2565.616 REVISE SIGNAL SYSTEM A
SYSTEM
$83.515.00
1
$83,515.00
1
$83,515.00
2565.616 REVISE SIGNAL SYSTEM E
SYSTEM
$14,860,00
1
$14,860.00
1
$14,860.00
R:\2015021Cost Tables\Cost Split Contract Quantities,xls
Page 2
8/15/2008
MANNING AVENUE RECONSTRUCTION
SP 82-615-20, SP 82-617-05
CONTRACT COST SPLIT - JULY 2008
ITEM NO
ITEM
UNIT
UNIT COST
TOTAL
ESTIMATED
QUANTITY
TOTAL
CONTRACT
COST
S.P. 82-615-20
S.P. 82-612-12
S.A.P. 82-617-05
Participating
Estimated
Quantity
Participating
Estimated
Cost
Storm Sewer
Quantity
Storm Sewer
Estimated
Cost
City of
Stillwater
Estimated
Quantity
City of
Stillwater
Estimated
Cost
City of Grant
Estimated
Quantity
City of Grant
Estimated
Cost
Participating
Estimated
Quantity
'
Participating
Estimated
Cost
Storm Sewer
Quantity
Storm Sewer
Estimated
Cost
Participating
Estimated
Quantity
Participating
Estimated
Cost
Storm Sewer
Quantity
Storm Sewer
Estimated
Cost
256.5.616
TEMPORARY SIGNAL SYSTEM A
SYSTEM
$50.415.00
1
$50,415.00
1
$50,415.00
2565.616
TEMPORARY SIGNAL SYSTEM B
SYSTEM
$22,707 00
1
$22,707.00
1
$22,707.00
2572.501
TEMPORARY FENCE
LIN FT
$2.00
4500
$9 000.00
4500
$9,000.00
2573,502
SILT FENCE, TYPE MACHINE SLICED
LIN FT
$1.60
24359
$38,974.40
21211
$33,937,60
1187
$1,899.20
170
$272.00
1433
$2,292.80
358
$572 80
2573.512
TEMPORARY DITCH CHECK TYPE 3
LIN FT
$3.00
75
$225.00
70
$210.00
4
$12.00
1
$3.00
2573.602
SEDIMENT CONTROL STRUCTURE
EACH
$250.00
8
$2,000.00
8
$2,000.00
2573.530
STORM DRAIN INLET PROTECTION
EACH
$85.00
114
$9,690.00
103
$8,755.00
6
$510.00
1
$85.00
4
$340.00
2575.501
SEEDING
ACRE
$235.00
11.2
52:632.00
10.3
$2,420.50
0.5
$117.50
0.4
$94.00
2575.502
SEED MIXTURE 250
POUND
$2.20
567
$1.247.40
504
$1,108.80
35
$77.00
28
$61.60
. 2575.502
SEED MIXTURE 328
POUND
$4.00
259
$1,036.00
259
51,036.00
2575.505
SODDING TYPE SALT RESISTANT
SO YD
52.50
37097
$92.742,50
35827
$69.567.50
1270
$3,175.00
2575.511
MULCH MATERIAL TYPE 3
TON
$225.00
22
$4,950.00
20
$4,500.00
1
5.225.00
1
$225.00
2575.519
DISK ANCHORING
ACRE
$60.00
11.2
$672.00
10.3
$618.00
0.5
$30.00
0.4
$24.00
2575.532
FERTILIZER TYPE 1
POUND
$0.38
5517
$2,096.46
5110
$1,941.80
267
$101.46
140
$53.20
2575.532
FERTILIZER TYPE 1
POUND
$0.42
372
$156 24
372
$156.24
2582,501
PAVEMENT MESSAGE (LEFT ARROW"_ PAINT
EACH
$75.00
2
$150.00
2
$150.00
2582.501
PAVEMENT MESSAGE RIGHT ARROW) - PAINT
EACH
$75.00
2
$150.00
2
$150.00
2582.501
PAVEMENT MESSAGE (LT ARROW) POLY PREFORM
EACH
$215.00
23
$4,945.00
17
$3,655,00
2
$430,00
4
$860.00
2582.501
PAVEMENT MESSAGE (RI ARROW) POLY PREFORM
_ EACH
$215.00
19
$4,085.00
17
$3,655.00
2
$430.00
2582.501
PAVEMENT MESSAGE (LT-THRU ARROW) POLY PREF
EACH
$415.00
2
$830,00
2
5830,00
2582.502
4" SOLID LINE WHITE -PAINT
LIN FT
$0.17
15965
$2,714.05
15965
$2,714.05
2582.502
4" DOUBLE SOLID YELLOW -PAINT
LIN FT
$0 37
9615
$3,557.55
9615
$3,557.55
2582.502
4" SOLID LINE WHITE -EPDXY
LIN FT
$0.24
29090
$6,981.60
24775
$5,946.00
2550
$612.00
1765
$423.60
2562.502
4" BROKEN LINE WHITE -EPDXY
LIN FT
$0.24
2815
$675.60
2780
$667.20
35
$8,40
2582.502
8" DOTTED LINE WHITE -EPDXY
LIN FT
$0.60
65
$39.00
65
$39.00
2552.502
4` SOLID LINE YELLOW -EPDXY
LIN FT
$0.24
16060
$3,854.40
15620
$3,748.80
440
$105.60
2582.502
4" BROKEN LINE YELLOW -EPDXY
LIN FT
$0_24
30
$7.20
30
$7.20
2582.502
4" DOUBLE SOLID LINE YELLOW -EPDXY
LIN FT
$0.45
3910
$1,759,50
2040
$918,00
1670
$751.50
200
$90.00
2587.502
24" SOLID LINE YELLOW -EPDXY
LIN FT
$3.65
175
$638.75
100
$365.00
75
$273.75
2582.502
4" SOLID LINE WHITE -POLY PREFORMED
LIN FT
$3.50
745
$2,607.50
745
$2,607.50
2582.502
24" SOLID LINE WHITE -POLY PREFORMED
LIN FT
$15.40
345
$5,313.00
210
$3,234.00
50
$770.00
85
$1,309,00
2582.503
CROSSWALK MARKING -POLY PREFORM
SQ FT
$7.45
2070
$15,421,50
1836
$13,678.20
234
$1,743.30
$6,417,068.87
$5,097 959.35
$542,730.20
$349,346.31
$36,478.14
$242,105.10
$7,458.10
$125,058.52
$15,933.15
R:\201502\Cost Tables\Cost Split Contract Quantities.xls
Page 3
8/15/2008
Residents in the senior care center will be able to choose the level of care and number of services
they would like, depending upon their needs. The facility will offer independent living, assisted
living, a memory loss wing, and some hospice. Staff will include an on-site nurse that will be
available 24 hours a day.
Greg Johnson of Select Companies is planning to develop a 101
County Road 12 just east of the Rutherford Elementary School
Select Senior Living.
unit senior living facility on
The senior care facility is called
BACKGROUND
PREPARED BY
Bill
Public Works Director, City Planner,
Washington Co. Highway Department,
Turnblad, Community Development Director
1>T
REVIEWERS
ZONING
A-P, Agricultural
Preservation
COMPREHENSIVE PLAN
SFSL, Single Family Small
Lot Residential
LOCATION
12525 - 75th Street (Co. Rd
3)
4)
2)
Code amendment to allow senior care living facilities by SUP
in the Lakeshore Management Overlay District
Rezoning of the property from A-P, Agricultural Preservation
to RB, Two-Family Residential
Preliminary plat approval of a two-lot subdivision
SUP for a 101 unit senior care living facility in the Lakeshore
Management Overlay District and in the RB, Two-Family
Residential zoning district
12)
REQUEST
1)
LANDOWNER
Lenard Huebscher
APPLICANT
Greg Johnson, Director,
September 11, 2008
Select Companies
CASE NO
08-28
DATE
Planning Report
Llwater
~~-=---~---.
R MINN
I)
Select Sf. Living
September 11, 2008
Page 2
Currently Pastor Lenard Huebscher lives on the parcel that would become the site for the senior
care facility. To develop the project, Mr. Johnson and the pastor would plat the pastor's property
and the church building property as two lots. Lot 1, Block 1, Select Senior Living of Stillwater
would be the approximately 5 acre site for the senior care building. Lot 1, Block 2, Select
Senior Living of Stillwater would be the site for the existing church and its parking lot. The
pastor's home would be moved to Lot 1, Block 2 and serve as the parsonage.
Infrastructure improvements that would be constructed by Mr. Johnson would include: 1) a
platted public street that would align with Minar A venue and temporarily terminate at the
southern property line of the site; 2) extension of sanitary sewer and municipal water; 3)
stormwater improvements; 4) a public trail along the new public street; and 5) a private trail
connecting to the public trail system at two points to create a walking loop for Select Senior
Living residents.
SPECIFIC REQUEST
In order to develop the senior care project as proposed, a number of approvals have been
requested of the City, including
Use
Two-Family
An amendment to the City Code to allow senior care living facilities by Special
Permit (SUP) in the Lakeshore Management Overlay District;
Rezoning of the property from A-P, Agricultural Preservation to RB
Residential;
An SUP for a
1)
2)
101 unit senior care living facility in the Lakeshore Management
Overlay District and the RB, Two-Family Residential zoning district; and
Preliminary plat approval of a two-lot subdivision to be known as Select Senior
Living of Stillwater.
3)
4)
EVALUATION OF REQUEST
CITY CODE AMENDMENT
A portion of the senior care facility site lies within the Shoreland Management Overlay District
for Long Lake. The City Code limits the land uses within the shoreland district to: single-family
homes, parks and historic sites, and cropland.l Therefore, Mr. Johnson has requested an
amendment to allow senior care living facilities by Special Use Permit within the shoreland
I
overlay district
Residential uses within the City's shoreland districts are reasonable. Single family uses are
already permitted. And, senior care facilities can be developed with sensitivity to lake
resources. However, since the potential impact to the resources can be greater for the larger
buildings and impervious surfaces associated with senior care facilities, a Special Use Permit
City Code Section 31-402. Subd. 4(b)(1)
Not Specified in Zoning Ordinance
2
The only potential residential district that meets all three of the critical criteria is the RB, Two-
Family Zoning District. However, rezoning to RB would constitute a "spot zoning". Generally
speaking spot zoning should be avoided because it can create incompatibilities. In this instance
however, the senior living facility would be compatible with surrounding residential
neighborhoods and the spot zoning would not create a problem. Only if the senior living facility
is demolished or converted to a different use might it cause a problem with its surrounding single
family property owners. All of the other potential zoning districts run afoul of one or two of the
critical criteria. Therefore, staff recommended that the developer request a rezoning to RB
contemplated district
will create a potential
In addition to the critical criteria, there are two desirable standards; 1) The use of the
is preferred to be single family; and 2) Spot zoning should be avoided
incompatibility with the surrounding neighborhood.
if it
There are three critical criteria: 1) Is the senior living facility allowed in the contemplated
district; 2) Is the 3-story 34' tall proposed building permitted in the district; and 3) Is the district
consistent with the Comprehensive Plan's designated land use for the property? For each of
these critical criteria either a variance or amendment to an official control would have to be
met
approved
if they cannot be
Comp Plan
consistency
Spot zoning
Sr. living
allowed
No
No
?
Yes
Yes
Yes
?
No
No
No
Bldg height
Impervious
No
No
bldg
25% imperv
Yes
35
25%
Yes
2 or 28
NS3
No
2 Yz or 35
NS3
Min lot size
Use
2 Yz or 35
NS2
TR
10,000 sf
Single Fall.
2 Yz or 35
30%
RA
10,000 sf
Single Fam.
RB
7,500 sf
Single Fam/
Two- Fam
CR
6,000 sf
Single Fam/
Two- Fam
LR
20,000 sf
Single Fall.
The property is currently zoned A-P, Agricultural Preservation. At city staff's suggestion, Mr.
Johnson requested a rezoning to RB, Two-Family Residential. The Planning Commission
discussed the rezoning at both of their meetings on this project. The discussion centered on
several potential residential zoning districts that could be considered along with the requested
rezoning to the RB district. Five potential residential districts were identified. Each is shown in
the table below along with various pertinent standards associated with each district.
II
City staff has discussed the
Though that was a year ago,
REZONING
idea of senior care by SUP with the Area Hydrologist for the DNR.
she believed it was within the realm of possibility.
should be required.
and the developer
Select Sr. Living
September 11, 2008
Page 3
This would give the City, neighbors, the Department of Natural Resources
an opportunity to address potential impacts and mitigation more thoroughly.
Select Sr. Living
September 11, 2008
Page 4
However, as the Planning Commission discussed, the LR, Lakeshore Residential Zoning District
is more fitting than the RB district for several reasons. It recognizes the need for larger lots in
the Long Lake shoreland management overlay district. It also allays the worry over future two-
family use of the property. Finally, it would not represent a spot zoning. Therefore, the
Planning Commission recommended approval of a rezoning to LR, not to RB. However, that
would require the developer to make application for two other requests
A minor Comprehensive Plan amendment will be needed. Its future land use map guides
the property for Single Family Small Lot usage. And, the LR district is not consistent
with that usage. It would have to be amended to Single Family Large Lot. Such an
amendment would require approval by the City Council and the Metropolitan Council.
The allowed uses within the LR zoning district would have to be amended by adding the
senior living facility as a specially permitted use.
1
2
since the
will not
The Planning Commission believes each of the two requests are appropriate. And,
developer must make application for a final plat approval, the two additional requests
delay the process by much more than a month.
PRELIMINARY PLAT
III
Minimum Dimensional Standards
Lot standards
Minimum lot standards for the proposed RB Zoning District are compared below
with the lot dimensions proposed by the developer. As can be seen, all minimum
lot standards are met.
A
Lot Standards
Area Width Frontage Depth
Required 7,500 s.f. 50' 35' 100'
Lot 1, Ell ca. 5.42 acres 652' 425' 289'
Lot 1, Bl 2 ca. 5.06 acres 471' 942' 380'
are compared
Setbacks
The minimum building setbacks required in the RB Zoning District
below with the proposed setbacks for the senior living facility.
Setbacks
From C.R. 12 From South From West From Minar
Required 100' 25' 25' 20'
Proposed 100' 53'9" 181' 3" 48' 8 "
property to the south. A storm
property line by the developer.
This development will be responsible for paying the Trout Stream
Mitigation Fee of$17,414 per acre; the Transportation Mitigation Fee of
$14,820 per acre; and sewer and water fees totaling $10,971 per acre.
.
City.
The project will
surface water from
include sufficient stormwater ponding capacity to manage
the senior care property and a portion of the residential
sewer pipe will need to be stubbed to the
.
.
.
.
.
south
There should be a temporary turnaround at the terminus of Minar Avenue
The Washington County Highway Department requires that the final plat
include a notation that access will be restricted along the County Road.
Though the senior care facility will not generate enough traffic for the
County to require turn lane or bypass lane improvements, it together with
traffic generated by future residential development south of the facility
will require those lane improvements. Therefore, the developer should be
required to deposit an escrow for a fair portion ofthose future lane
improvements. That escrow should be deposited prior to release of the
final plat or building permit, whichever may come first.
Municipal water will be extended from County Road 12 past the new
building to the terminus of Minar Avenue. Sewer will be extended from
the manhole in a neighboring lot in Liberty on the Lake through the
elementary school property to the new building. An easement from
District 834 will have to be secured by the developer for this. Sewer will
also be extended to service the new parsonage location. The portion of
this extension that has a diameter of 8" will require an easement to the
The proposed street layout has been reviewed and found satisfactory by
both the City's Public Works Department and Washington County
transportation planner. The road will create a four-legged intersection
with County Road 12 and Minar Avenue. It will provide access for the
church, the senior living building and the underdeveloped property to the
.
B.
Civil
Note: the RB zoning district standards are used here, since the application
requested a rezoning to that classification. However, if the property were zoned
to LR, all standards would continue to be met or exceeded by the proposal.
Engineering
In summary: all
dimensional
standards are in compliance.
Maximum building height
Maximum lot coverage in shoreland district is 25%
(including the 10 proof of parking spots) is 24.48%
35' allowed
34'proposed
The proposed lot
coverage
Miscellaneous
Select Sf. Living
September 11, 2008
Page 5
Select Sr. Living
September 11,2008
Page 6
issuance of a building
These fees will be due prior to release of the plat or
permit, whichever occurs first.
All electrical and communication utility lines are required to be buried.
Brown's Creek Watershed District review and permit are required.
.
.
Future Subdivision
Future development of excess church property and the two underdeveloped
residential properties south of the senior facility has been considered. The
attached plan set demonstrates that the location of the new segment of Minar
Avenue along with the extension of utilities will allow each ofthe three
neighboring properties to develop independently of each other. The option for all
to develop simultaneously as a single plat is also still preserved
c.
There has been concern expressed by one of the landowners to the south that if
the City approves the proposal, the development value of his property will drop
This mayor may not be correct. The lakeshore management overlay district
within which the property to the south lies, permits residential lots with a
minimum size of 20,000 square feet. This does not change whether the City
approves the senior living facility or not
The speculative development value of the property to the south probably will be
affected, though. If a developer were able to acquire all three of the
underdeveloped properties in this neighborhood, and were able to buy sufficient
abutting open space, and were able to receive approval of a Lakeshore Planned
Unit Development from the DNR and the City, then the development density of
the properties to the south could be higher than 20,000 square foot lots. However
such a Planned Unit Development was recently attempted and failed. Therefore,
lots smaller than 20,000 square feet are only speculative.
the southerly neighbor that explains his concerns
A letter has been received from
It is attached.
Tree Preservation
inventory has not been submitted with the preliminary plat application
It will need to be submitted with the final plat application, as will a
A tree
materials
c.
tree
replacement plan.
Dedication
minimum public park and trail dedication
requirements. In cases such as this one where the Comprehensive Plan and park
planning efforts do not identify a need for on-site parkland, a park dedication fee
is required in lieu of a land dedication
Park and Trail
Ordinance Standards
Ordinance 963 establishes
D
The industry that serves the senior living population evolves so rapidly that the
City Zoning Ordinance does not have a specific requirement for the proposed
facility. There are specific requirements for "boardinghomes for the aged",
"institutions for the aged", and "nursing homes". The parking requirement for
each of these is one space for each five residents plus a space for each employee
E
Parking
The total trail dedication fee would therefore be $23,375 minus the cost to
developer of constructing the public trail along Minar Avenue
living
liying
$0
$125
$500
the
$23,375
$5,875
$17,500
units
Trail
usage
Standard
fee/unit
Recommended
fee/unit
Recommended
Total
$0
Trail Dedication Fee
In addition to the park dedication fee, Ordinance 963 also requires a trail
dedication fee if a trail is not to be built and dedicated to the public. In this
project a public trail is proposed along Minar Avenue that would connect to the
County Road 12 trail. The cost of public trail construction should be deducted
from the required trail dedication fee. However, as with the park dedication fee,
is unlikely that the impact of the project's residents upon the trail system will be
in the same order of magnitude as a standard apartment building. Therefore, the
Park Board made the following recommendation for a reduced fee.
it
Number of
units
19
47
35
0%
50%
,500
$1,500
r...~..._.'~--~'"":..
I Recommended .
fee/unit i Total
\
<'~_~_~"N~_
$0
$0
Park Dedication Fee
Unfortunately, there is no established park dedication fee in Ordinance 963 for
senior living facilities. The most similar fee may be for multiple-family projects,
which requires $1,500.00 for each unit. However, the impact of a senior living
project and an apartment building are not similar. Therefore, the Park Board was
required to make a recommendation to the City Council on the amount of park
dedication fee that should be required. They considered the matter at their August
25.2008 meeting. Their recommendation to the City Council is as follows
Select Sr. Living
September 11, 2008
Page 7
Select Sf. Living
September 11, 2008
Page 8
on the largest shift. This parking standard recognizes that the residents are not
driving and do not need personal parking spaces. These facilities only need
visitor and employee parking.
The proposed senior living facility is not a nursing home. But, the proposed
facility will have a number of residents that do not drive. There are 19 planned
memory care units and 47 planned assisted living units. The residents in these
units typically do not drive. So, for these 66 units it would be appropriate to
apply the 1 per 5 standard, resulting in 13 required spaces for these residents
The independent living units will have more driving residents. In similar facilities
in the metro area there is on average fewer than one driver per unit. But to be
conservative we could require one space for each of the 35 planned independent
living units. That would allow spaces for visitors as well
In addition to the residents and visitors, there will be as many as 10 staff members
on the site during the day shifts. There will be fewer during night shifts. And, to
be conservative 10 spaces should be allowed for various volunteers and deliveries
In summary, this would result in the need for 13 memory loss and assisted living
spaces, 35 independent living spaces, 20 spaces for staff and assorted daytime
volunteers and deliveries. This is a total of 68 spaces
The proposed facility will have 68 spaces. 22 will be in the surface lot and 46 in
the underground garage. Unless employees and volunteers park in the
underground garage, surface spaces may not suffice. Consequently, 10 proof-of-
parking spots are provided. If needed, these spaces could be built.
SPECIAL USE PERMIT
If the City Council approves the requested amendment to the City Code, then the senior care
facility would be allowed by SUP in the shore1and management overlay district. The senior care
facility is currently allowed by SUP in the RB zoning district. But as noted above, it is not yet
allowed in the LR district. Consequently, if the City Council finds the project satisfactory, a
condition attached to the SUP should be that it does not become effective until the city amends
the Zoning Ordinance to allow senior facilities in the LR district.
IV.
if the city finds
can be approved
Use Permit
of the City Code states that a Special
Sec. 31-207(d)
that:
the
of the Zoning Ordinance,
to the requirements and the intent
and any relevant area plans
(A) The proposed use conforms
Comprehensive Plan,
Zoning Ordinance
All relevant Zoning Ordinance standards have been reviewed in previous sections of
this report. The planned facility would be compatible with its surrounding residential
neighborhood.
At the public hearing before the Planning Commission, the neighbor to
upgraded landscaping along the southeastern portion of the site. This
mass of the building from his point of view. The developer will berm
site and add landscaping as shown in the attached landscape plan.
the south requested
would help break up the
the southeast corner of the
(C)
the
community.
The use or structure will
Lighting - A lighting plan has been submitted with the application materials. The
illumination spillover is held at 0.0 luminaires along all property lines. To further control
the impact of light upon surrounding properties, all light fixtures will need to provide
downcasting of light. Cut sheet details should be submitted for each of the exterior
fixtures with final plat application.
not constitute a nuisance or be detrimental to the public welfare of
The developer subsequently created two other exterior options. They are attached.
Option A removes the front entrance columns. Option B retains those columns. Both
options introduce a predominantly "non-white" color palate. Option B 1 uses beige trim
and accent, whereas Option B2 uses white trim and accent. The columned option looks
less institutional and is therefore preferred by the developer, the Planning Commission,
and city staff.
At the August and September Planning Commission meetings there was considerable
discussion about the color and materials associated with the exterior facades. The
original proposal was predominantly white, which accentuated the three story height of
the building. In this semi-rural neighborhood the Planning Commission thought that the
color scheme would be out of place. It was suggested that colors from Liberty on the
Lake be worked into the fayade.
Any additional conditions necessary for the public interest have been imposed.
Architectural design - The project site is not located within a historic residential
neighborhood, downtown, or the West Business Park. Therefore, no architectural
standards are mandated, nor is a review by the Heritage Preservation Commission
required. None the less, architectural design is important to the City and its residents
(B)
The Comprehensive Plan's future land use map guides the subject property for SFSL,
Single Family Small Lot development. Therefore, if the City Council prefers to see
the property rezoned to LR instead ofRB, there would need to be a minor amendment
to the Comprehensive Plan that changes the properties planned use to SFLL, Single
Family Large Lot.
Comprehensive Plan
The Comprehensive Plan's housing chapter encourages providing a range of housing
opportunities for the aging and elderly. One tool identified for doing this is through
the zoning ordinance, which allows higher density senior residential facilities by SUP
in several of the City's single family zoning districts.
Select Sf. Living
September 11, 2008
Page 9
Select Sf. Living
September 11,2008
Page 10
If the City Council finds the proposal to be satisfactory, it could adopt the
the first reading of whichever rezoning found appropriate
ALTERNATIVES
Approval
attached resolutions, and approve
all with the following conditions
A.
The site shall be developed in substantial conformance with the following plans on
file with the Community Development Department, except as may be modified by the
conditions herein
.
dated 9/4/08
dated 9/12/08
dated 9/12/08
dated 9/12/08
dated 9/4/08
dated 7/18/08
dated 7/18/08
dated 7/18/08
. Proposed Third Floor Plan dated 7/18/08
. Proposed Front Elevation dated 7/18/08
The Special Use Permit shall not become effective unless the DNR approves a City
Code amendment allowing senior care living facilities as a specially permitted use in
the Shoreland Management Overlay District.
If the property is rezoned to LR, then the Special Use Permit for the senior care
facility shall not become effective until the City Council approves a code amendment
allowing senior care living facilities as a specially permitted use in the LR district.
The rezoning of the property shall not become effective until the applicant receives
Final Plat approval from the City Council.
If the rezoning of the property is to LR, Lakeshore Residential, then it shall not
become effective until the applicant receives approval of a minor Comprehensive
Plan amendment by the City Council. lfthe Metropolitan Council requires any
significant modifications to the Comprehensive Plan amendment as proposed, then the
Comprehensive Plan amendment shall be reconsidered by the City. lfthe Metropolitan
Council makes a finding that the Comprehensive Plan amendment has a substantial
impact on, or contains a substantial departure from, any metropolitan systems plan,
then the Comprehensive Plan amendment shall be reconsidered by the City.
The preliminary engineering plans shall be found satisfactory to the City Engineer, or
revised to his satisfaction prior to Final Plat application.
Along with final plat application materials, a tree inventory shall be submitted with a
tree replacement plan.
A permanent utility easement shall be created for the 8" sanitary sewer line that runs
eastward from Minar A venue to the church. It shall be in a form and with content
found satisfactory to the City Attorney and the Public Works Director. Said easement
shall be fully executed and submitted to the City prior to release of the Final Plat for
recording with Washington County.
A permanent utility easement shall be created for the sanitary sewer main that will
run along the elementary school property. It shall be in a form and with content
I
Proposed Layout Plan
Proposed Grading Plan
Proposed Utility Plan
Proposed Lighting Plan
Proposed Landscape Plan
Proposed First Floor Plan
Proposed Garage Floor Plan
Second Floor Plan
.
.
.
.
.
.
.
2
4
6
7
8
9
5
3
Planning Commission
The Planning Commission recommended: 1) rezoning the property from A-P, Agricultural
Preservation to LR, Lakeshore Residential; 2) approval of the code amendment to allow senior
care living facilities by SUP in the Lakeshore Management Overlay District; 3) approval ofthe
SUP for the proposed senior care living facility in the Lakeshore Management Overlay District
and in the LR, Lakeshore Residential Zoning District; and 4) approval of the preliminary plat.
RECOMMENDATIONS
ofthe action should be given.
Denial
the SUP
If the City Council finds the proposal to be unsatisfactory, it could deny
and recommend denial of the remainder of the requests. With a denial, the basis
D
Table
make a decision,
If the City Council finds
it could continue the review
that the application is not
for additional information.
c
Select Sf. Living
September 11, 2008
Page 11
complete enough
found satisfactory to the City Attorney and the Public Works Director. Said easement
shall be fully executed and submitted to the City prior to release of the Final Plat for
recording with Washington County. The easement shall be located in such a way as
to minimize the removal of existing mature trees.
10. Prior to release ofthe Final Plat for recording with Washington County, a park and a
trail dedication fee in an amount found satisfactory to the City Council shall be
submitted to the City.
11. The Final Plat shall include restricted access to County Road 12 along both lots.
12. All electrical and communications utility lines shall be buried. This shall be
specified in the plans submitted for Final Plat approval.
13. Trout Stream Mitigation fees, Transportation Mitigation fees, and sewer and water
fees will be due and payable prior to release of the Final Plat for recording with
Washington County, or prior to issuance of a building permit, whichever occurs first.
14. The Final Plat application materials shall include a temporary turnaround at the
terminus of Minar Avenue. The turnaround shall be found satisfactory to the Public
Works Director and the Fire Chief.
15. Prior to release ofthe Final Plat or building permit, whichever occurs first, the
developer shall deposit a County Road 12 lane improvement escrow with the City in
an amount found satisfactory to the Public Works Director. The escrow shall be
sufficient to cover the senior care living facility's fair share of the cost of constructing
a future bypass or turn lane for the Minar Avenue intersection with County Road 12.
16. A stormsewer pipe extension to the south property line shall be included within the
Final Plat application materials. The details of said stormsewer pipe shall be found
satisfactory to the Public Works Director.
17. A development agreement in a form and with content found satisfactory to the City
Attorney and the Public Works Director shall be submitted for approval by the City
Council. Said development agreement must be found satisfactory to and approved by
the City Council prior to release of the Final Plat for recording with Washington
County.
18. Cut sheet details shall be submitted along with final plat application materials for
each of the exterior fixtures.
to
Select Sf. Living
September 11,2008
Page 12
Park Commission
The Park Commission recommended reducing the required park dedication fee to $26,250, and
reducing the trail fee to $23,375 (minus the cost to the developer of constructing the public trail
along Minar Avenue).
Joint BOal
The Joint Board found the project to be acceptable as revised by the developer.
City Staff
Staff concurs with the Planning Commission that the most appropriate rezoning would be to LR,
Lakeshore Residential. Therefore we recommend Alternative A with its 18 conditions. [Note:
This course of action will require the developer to make application for: 1) a code amendment to
allow the use in the LR district, and 2) a minor comprehensive plan amendment to change the
future use from Single Family Small Lot to Single Family Large Lot.]
Greg Johnson
Molly Shodeen, DNR Area Hydrologist
cc
Resolution approving preliminary plat
Resolution approving the SUP
Rezoning Ordinance
Lakeshore Overlay District ordinance amendment
Letter from Neighbor
Site Layout
Grading Plan
Utility Plan
Landscape Plan
Architectural Options
Applicant's narrative
Attachments:
1
The site shall be developed in substantial conformance with the following
plans on file with the Community Development Department, except as may be
modified by the conditions herein:
. Proposed Layout Plan
. Proposed Grading Plan
. Proposed Utility Plan
. Proposed Lighting Plan
. Proposed Landscape Plan
. Proposed First Floor Plan
. Proposed Garage Floor Plan
. Second Floor Plan
.
.
Proposed Third Floor Plan
Proposed Front Elevation
dated 9/4/08
dated 9/12/08
dated 9/12/08
dated 9/12/08
dated 9/4/08
dated 7/18/08
dated 7/18/08
dated 7/18/08
dated 7/18/08
dated 7/18/08
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Stillwater hereby approves the Preliminary Plat for SELECT SENIOR LIVING OF
STILL WATER with the following conditions
WHEREAS
WHEREAS, on September 16,
consider the Preliminary Plat and found
Plan and compatible with its surrounding neighborhood;
the Preliminary Plat is consistent
2008 the City Council held a public hearing to
it to be consistent with the City's Comprehensive
and
with the City'
s
Ordinances
WHEREAS, the Stillwater Township and City of Stillwater Joint Planning Board
held a public hearing on September 10, 2008 and recommended that the City Council
approve the Preliminary Plat; and
WHEREAS, the Planning Commission held a public hearing on August 11,2008
and continued it to September 8, 2008 and subsequent to the hearing and discussions
made a recommendation that the City Council approve the Preliminary Plat; and
WHEREAS, Greg Johnson, Director, Select Companies made application for
approval of a Preliminary Plat known as SELECT SENIOR LIVING OF STILL WATER,
said project containing two lots
CASE NO. 08-28
A RESOLUTION APPROVING
THE PRELIMINARY PLAT FOR
SELECT SENIOR LIVING OF STILL WATER
RESOLUTION NO. 2008-
The rezoning ofthe property shall not become effective until the applicant
receives Final Plat approval from the City Council.
If the rezoning of the property is to LR, Lakeshore Residential, then it shall
not become effective until the applicant receives approval of a minor
Comprehensive Plan amendment by the City Council. If the Metropolitan
Council requires any significant modifications to the Comprehensive Plan
amendment as proposed, then the Comprehensive Plan amendment shall be
reconsidered by the City. If the Metropolitan Council makes a finding that the
Comprehensive Plan amendment has a substantial impact on, or contains a
substantial departure from, any metropolitan systems plan, then the
Comprehensive Plan amendment shall be reconsidered by the City.
The preliminary engineering plans shall be found satisfactory to the City
Engineer, or revised to his satisfaction prior to Final Plat application.
Along with final plat application materials, a tree inventory shall be submitted
with a tree replacement plan.
A permanent utility easement shall be created for the 8" sanitary sewer line
that runs eastward from Minar Avenue to the church. It shall be in a form and
with content found satisfactory to the City Attorney and the Public Works
Director. Said easement shall be fully executed and submitted to the City
prior to release of the Final Plat for recording with Washington County.
A permanent utility easement shall be created for the sanitary sewer main that
will run along the elementary school property. It shall be in a form and with
content found satisfactory to the City Attorney and the Public Works Director.
Said easement shall be fully executed and submitted to the City prior to
release of the Final Plat for recording with Washington County. The
easement shall be located in such a way as to minimize the removal of
2
3
4
6
5
7
existing mature trees
Prior to release of the Final
Plat for recording with Washington County, a park
found satisfactory to the City Council shall be
dedication fee in an amount
submitted to the City.
The Final Plat shall include restricted access to County Road
8
12 along both
lots
All electrical and communications utility lines shall be buried
specified in the plans submitted for Final Plat approval.
Trout Stream Mitigation fees, Transportation Mitigation fees, and sewer and
water fees will be due and payable prior to release of the Final Plat for
recording with Washington County, or prior to issuance of a building permit,
whichever occurs first.
The
the
be
This shall
9
10
11
Final Plat application materials shall include a temporary turnaround at
terminus of Minar Avenue. The turnaround shall be found satisfactory to
12
the Public Works Director and the Fire Chief.
Prior to release of the Final Plat
or building permit, whichever occurs first,
the developer shall deposit a County Road 12 lane improvement escrow with
the City in an amount found satisfactory to the Public Works Director. The
escrow shall be sufficient to cover the senior care living facility's fair share of
13
Diane F. Ward, Clerk
ATTEST
Ken Harycki,
Mayor
Enacted by the City Council
September, 2008.
of
the
CITY OF STILLWATER
City of Stillwater,
Minnesota
this
16th
day of
the cost of constructing a future bypass or turn lane for the Minar
intersection with County Road 12.
14. A stormsewer pipe extension to the south property line shall be included
within the Final Plat application materials. The details of said storms ewer
pipe shall be found satisfactory to the Public Works Director.
15. A development agreement in a form and with content found satisfactory to
the City Attorney and the Public Works Director shall be submitted for
approval by the City Council. Said development agreement must be found
satisfactory to and approved by the City Council prior to release of the Final
Plat for recording with Washington County.
16. Cut sheet details shall be submitted along with final plat
for each of the exterior fixtures.
application materials
A venue
RESOLUTION NO. 2008-
A RESOLUTION APPROVING A SPECIAL USE PERMIT
FOR SELECT SENIOR LIVING AT 12525 _75TH STREET
CASE NO. 08-28
for
Street;
made application
12525 - 75th
WHEREAS, Greg Johnson, Director, Select Companies
approval of a Special Use Permit for a senior care living facility at
and
for
a process
31-207 establishes
WHEREAS, City Code Chapter 31, Section
reviewing requests for specially permitted uses: and
WHEREAS, the Planning Commission held a public hearing on August 11,2008
and continued it to September 8, 2008 and subsequent to the hearing and discussions
made a recommendation that the City Council approve the Special Use Permit for the
proposed senior care living facility; and
2008 the City Council held a public hearing to
and found it to be consistent with the City's
its surrounding neighborhood
WHEREAS, on September 16
consider the Special Use Permit request
Comprehensive Plan and compatible with
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Stillwater hereby approves a Special Use Permit for the Select Company's senior care
living facility with the following conditions
The site shall be developed in substantial conformance with the following
plans on file with the Community Development Department:
. dated 9/4/08
. dated 9/12/08
. dated 9/12/08
. dated 9/12/08
. dated 9/4/08
dated 7/18/08
dated 7/18/08
dated 7/18/08
dated 7/18/08
. Proposed Front Elevation dated 7/18/08
The Special Use Permit shall not become effective until the DNR approves a
City Code amendment allowing senior care living facilities as a specially
permitted use in the Shoreland Management Overlay District.
1
Proposed Layout Plan
Proposed Grading Plan
Proposed Utility Plan
Proposed Lighting Plan
Proposed Landscape Plan
Proposed First Floor Plan
Proposed Garage Floor Plan
Second Floor Plan
.
.
.
.
Proposed Third Floor Plan
2
Diane F . Ward, Clerk
ATTEST:
Ken Harycki
Mayor
Enacted by the City Council
September, 2008.
CITY OF STILLWATER
3
of the
The Special Use Permit shall not become effective until the City Council
approves a code amendment allowing senior care living facilities as a
specially permitted use in the LR district.
City of Stillwater,
Minnesota
this
16th
day of
ORDIANANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
SECTION 31-300 ENTITLED DISTRICT BOUNDARIES
Washington County, Minnesota, does
of the City of Stillwater,
The City Council
ordain
Section 1 The Zoning Map of the City of Stillwater is amended as indicated on
the attached map marked Exhibit A and the areas indicated thereon are changed fro
Agricultural Preservation to LR, Lakeshore Residential. This proceeding is known
08-28.
mAP,
as Case
Section 2. This Ordinance shall be in full force and effect from and after its
passage and publication according to law. However it shall not be published until the Final
Plat of SELECT SENIOR LIVING OF STILLWATER is approval by the City Council.
force and
remain in full
other ways the Stillwater City Code shall
In all
Section 3
effect
Day of September, 2008
this 16th
Adopted by the City Counci
CITY OF STILLWATER
Mayor
Diane Ward, City Clerk
Ken Harycki
ATTEST
i Iv of
LU
> i
CC 1
ZI
ate
kg•a__
C; mmuni,, De.clu mcm. licuaiuumn[
1 \
1 i -— Z1
i
77TH ST N
Exhibit A
Case 08-28
12
i�r}�—tee
Zoning Districts
r ] A-P, Agricultural Preservation
RA - Single Family Residential
l 1 RB - Two Family
LI TR, Traditional Residential
LR, Lakeshore Residential
• CR, Cottage Residential
CTR, Cove Traditional Residential
CCR, Cove Cottage Residential
CTHR, Cove Townhouse Residential
TH, Townhouse
L _ RCM - Medium Density Residential
E ; RCH - High Density Residential
E' VC, Village Commercial
® CA - General Commercial
CBD - Central Business District
BP-C, Business Park - Commercial
® BP-O, Business Park - Office
BP -I, Business Park - Industrial
IB - Heavy Industrial
CRD - Campus Research Development
PA - Public Administration
Public Works Facility
- Railroad
WATER
Outside City Limits
ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
CHAPTER 31, ENTITLED ZONING ORDINANCE
BY ADDING "SENIOR CARE LIVING FACILITY"
IN THE SHORELAND MANAGEMENT OVERLAY DISTRICT
AS A SPECIALLY PERMITTED USE
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
Purpose. The City of Stillwater finds that "senior care living facilities" are a
use that under certain circumstances fit compatibly with other allowed uses in
the Shore1and Management Overlay District. Consequently, such use shall be
allowed with a Special Use Permit ifit meets the Special Use Permit review
criteria found in City Code Chapter 3 L Section 31-207.
1
Section 31-402, Subd. 4(b) by adding the
Amending. City Code Chapter 31
following
2
Uses permitted with a special use permit
i. Senior care living facility.
(3)
force and
shall remain in full
other ways City Code Chapter 31
In all
Savings
effect.
3
Effective Date. This Ordinance will be in full force and effect from and after
its passage and publication according to law. This Ordinance shall not be
published until approved by the Minnesota Department of Natural Resources
4.
of the City of Stillwater this 16th day of September, 2008
the City Council
Enacted by
CITY OF STILLWATER
Mayor
Ken Harycki
ATTEST
Diane Ward, City Clerk
This Commission previously voted, unanimously as we recall, in favor of the Legacy
project. That project has been worked on with the City starting in 2003 on into 2008 in
order to meet all the City, DNR and Watershed requirements. Several hundreds of
thousands of dollars had been spent on that project to get to that point. Unfortunately,
1
of2
it
IS
As you probably recall, the Legacy plan is for a rather unique, higher-end (i.e. $800M to
$IMM) single-family housing development. The Legacy plan laid out about 20 lots on our
property and not the 8 or so accessible lots shown here on the Select Senior Living plan
We had no input to that plan. It shows a future property line cutting through our home. This
plan shows no mitigation of the safety hazard of the current 72nd Street configuration that was
a key feature in the Legacy plan. Such a plan would reduce substantially our property value
for future development. Weare concerned about this because our retirement, which has been
put essentially on hold since 2003, is contingent on the value of this property investment.
2) I am again requesting that the City not
drawing showing subdivision of our property.
something like that plan is on file in print, it never seems to go away.
retain, as a permanent record, the proposed Select
It has been my personal experience that once
In a prior meeting with Don, the developer indicated they would help to a limited extent to
shield the view by creating a berm and also put in a continuation of our coniferous tree line
along the edge of our property. We appreciate that this has also been agreed to at the August
Commission meeting, although still no buffer zone exists.
sit, but
3) below
be nClted that a full three-sto structure is somethin new to this entire
rrtil you almost approach the downtown area that buildings of such height are
ost certainly change the character not only of the parcel on which it would
two unique adjoining parcels to the south. We'll get back to this point in
We are also concerned about the size and height of the 3-story structure (from our view, that
is looking north, it actually appears from the plan to be a 3 Yi Story structure). Our home
would look out at this structure. It would be visible from most all the single-family
buildable lots of our property.
Note there appears to be no buffer zone at all between this proposed high-density
'commercial-housing use' property and the adjacent single-family residential-use property.
1) We have a keen interest in this project, since the proposed
be within about 75 feet of our single-family residential property
10 I-unit structure
line
is shown
to
To
Subject
From:
Stillwater Planning Commission
SENIOR CARE LIVING PROPOSAL Case No. 08-28
Don and Rosemary McKenzie
Sept.
8.2008
8.2008
Sept
Stillwater Planning Commission
SENIOR CARE LIVING PROPOSAL Case No. 08-28
Don and Rosemary McKenzie
To
Subject
From
believed that the change in land-use being proposed here by Select would have a
significantly negative affect on the previously planned land-use for this area.
Nobody, we contend, desires to build a million dollar home in view of, or in proximity to,
such an imposing commercial-type structure It is not like building a home near the school
or near the church
e all should know that g: roval of the new proposed land-use
ue character. and the current value. of the surroundin
use
To recapture the value of our investment, it would now become necessary for us to scrap the
work that has already been done, and the time and money spent, up to this point, on the
Legacy plan and now look toward some type of high-density proiect, maybe like what is
being proposed here to fit into the new character of these properties
erties, just to
If toni
setting the future direction for hi
recoup or maintain their current investment value
As you can recall, at a prior meeting, this Planning Commission, recognizing the devaluation
issue themselves, did initiate the discussion of the decrease in investment value of the
adjacent properties by approval of the current Select Development plan
The Legacy plan called for about 50 units on 23 acres
(i.e. 5 acres) you would be approving 100 or more units
at going from 50 single-family units in the Legacy plan to a complex of 450 500, or more
units. We will be bringing such a plan to the Commission once high density precedence has
been established for this area.
land
lookin
On a fraction of the available
So it is clear we need to be
Please note we are not opposed to the Select Development plan, but we need to insure that
the Planning Commission and other City entities are keenly aware of the future direction
they are essentially establishing and setting be default for the adioining properties. The
updated Comprehensive plan would need to reflect the changes in property use from single
family to high-density use
20f2
Respectfully,
Don & Rosemary
12415 55th Street North *
(651) 439-2414 - office *
Lake Elmo, MN 55042
(651) 439-3254 - fax
Greg Johnson
Director
We ask that you strongly consider this proposal and come to the meeting with as
questions as you can think of. We look forward to meeting with you in May.
many
There is a strong need for this type of housing in our community. We feel the location of
the site with its proximity to the school and church is excellent. County Road 12 has
been identified a major artery in and out of the city. This building would offer a nice
transition for the properties to the south.
We anticipate a low level of traffic produced by our campus. Over two thirds of our
residents do not drive. The residents that drive do so in a limited capacity, maybe one to
two trips per day. We feel this type of use will have a limited impact on the traffic in the
surrounding neighborhood.
Our staff would consist of a full time 24 hour nurse, director, activities planner and
several home health aids to assist in the daily care of our residents. We have created a
business relationship with a local provider to oversee the daily activities and operations
of our facilities.
This campus would contain approx. 100 unit's consisting of independent living, assisted
living, memory care and potentially some Hospice. The Campus would have a
Restaurant style dining room, a full commercial kitchen, community room and many
other amenities. Our residents would enjoy a state of the art facility with daily activities
and scheduled trips to local shopping and attractions.
To The Stillwater Planning Commission;
Thank you for the opportunity to discuss the potential of a senior care Campus in the City
of Stillwater. We are a small family owned company looking to build an assisted care
Campus on five acres of land located on County Road 12 adjacent to the Rutherford
Elementary School
(jlIenkJ~
f
12415 55th Street North * Lake Elmo, MN 55042
(651) 439-2414 - office * (651) 439-3254 - fax
Sunday
Broiled Walleye
Roast Turkey
Saturday
Sirloin Steak
Baked Chicken
Friday
Baked Scrod Cod
Swiss Steak
Thursday
BBQ Pork Ribs
Chicken Cordon Roy Ale
Wednesday
London Broil
Roast Game Hen
Tuesday
Roast Beef
Grilled Tuna Steak
Monday
Chicken Oscar
Lasagna Rollotini
W /Meat Sauce
Time
12: 00
.m.
to
1
:00
.m.
4/20/08
TO
5/4/08
Weekly Noontime Dinner # 1
Menu
~Uo/}6
~Uo/}c
Weekly Evening Supper #1
Menu
5/4/08
TO
Time: 5 :00
4/20/08
Chicken Pattie Sand.
Ham & Cheese Quiche
Monday
Monte Cristo Sand.
Hamburger Tomato Goulash
Tuesday
Tater Tot Casserole
Grilled Reuben
Wednesday
Ham Salad on Light Rye
Hot Roast Turkey Sandwich
Thursday
Chicken Drummies
Neptune Quiche
Friday
Fish Filets
Grilled Ham & Cheese
Saturday
Chicken Nuggets
Pizza Burger
12415 55th Street North * Lake Elmo, MN 55042
(651) 439-2414 - office * (651) 439-3254 - fax
Sunday
.
.
.
.
.
Meals delivered to apartments (prior notification required)
Additional housekeeping services available
Beauty and barber services
Second occupant
Bathing
Ala_CarteServices:
. Laundry
· Round trip escort service
· Pendant call
· Securitylsafetychecks
· Guest meals
$10.50 Per load, 24-hour turn around
$5.00
$9.25 (I5-minutes increment)
$5.00Inight 1 X check
$7.00 Lunch/5.ho Dinner
$3.00
$24.00 per hour
$ fee set by beautician
$350.00
$18..50 per bath
Ok checks daily
Maintenancefor apartments (on-site)
ADgrtment Fees Include:
· Nursing care management
· Personal pendant call system. There will be a minimal charge for each use.
· 7 day a Week continental breakfi'lst&lunch and dinner in dining room
· Weekly housekeeping & linen change (approximate time of ~ hour)
· All utilities included (except phone and cable)
· Transportation for scheduled shopping and outings
· Staff pla"ned activity programs and events
· Complil."elllary laundryfacilities
· Health and wellness clinic
· 24-hour access to staff
.
.
Apartment Monthl
Studio
One Bedroom
One BedroomlDen
Two Bedroom
Companion Suite
448 - 529 Sq. Ft.
526 --- 801 Sq. Ft.
1147 Sq. Ft.
966 -' 1268 Sq. Ft.
$2,579.00 ~$2,641.00
$2,769.00-- $3,085~00
$3,349.00
$3,559.00 -$3,659.00
$19i9.00~ $2079.00
Fees:
Here at Select Senior Living we have tailored our assisted living to meet the individual needs of our residents.
Our dedicated staff provides our resident centered packages and the other comprehensive services listed below.
Select Senior Living of Coon Rapids
Assisted Living Apartments
Initial Assessment Fee: $165.00
A one-time fee. The Nursing Director will complete a health assessment to determine the most effective and
economical service plan. The service plan will define the resident's needs, schedule of services and financial
obligations. Changes to the service plan will be made in consultation with the resident, physician and/or
respon~ible party.
$497.0.0
$979.00
$1,444.00
$1,894.00
$2,328.00
$2,745.00
Home Health Aide Packa1!es:
PackageA: 2 visits per day, up to 15 hours of services per month = (32.20/hr.)
Package B: 4 visits per day, up to 30 hours of services per month = (31.7o./hr.)
Package C: 6 visits per day, up to 4.5 hours of services per month = (3Ll,6/hr.)
Package D: 8 visits per day up to 60. hours of services per month = (3o.i6S/hr.)
Package E: 10 visits per day, up to 75 hours of services per month = (3o..J3/hr.)
Package F: 12 visits per day, up to 90 hours of services per month = (25.17/hr.)
Medication Packa1!es:
Package A: 2 Home Health Aide visits per day to assist resident with medication. This also includes
medication set-up by a licensed nurse: $578.0.0 per 1tJ0nth
Package B: 4 Home Health Aide visits per day to assistr~sid~"t, with m~dication. This also includes
medication set-up by a licensed nurse. $1,0.18.0.0. per month
These packages may be appropriate for clients who have few care needs yet need assistance with medication
compliance.
If a resident requires the staff to spend more time than prescribed in the above packages, the resident will be
charged $9.25 per 15-minuteincrementsfor the Home Health Aide and $21.00. per 15-minute incrementfor
the Licensed Nurse.
Medication Set-up: $37.0.0. per week INSULIN ADD $15.0.0.
A nurse will place medications in individualized, labeled containers for each client and will place the
containers in the client's apartment. The service includes coordination with the physician and pharmacy for
medication orders, compliance assessment, response to medications and consult with resident or responsible
party as needed.
The nurse will reset the
MedicationChan1!e: $16.00
A nurse will adjust the medic~tions to comply with the revised medication order.
medications in the individualized, labeled containers.
$42.0.0 minimum of 30. min.
$21.00 15-minutes increments thereafter
The nurse will provide services ordered by the physician and agreed to in the service plan.
Nurse Visit:
weekend or holidays: $15.00. per call (physician or family contact)
Home Health Aide VISit: $9.25 per 15-minute increment
The Home Health Aide provides supportive services identified in your service plan. These services may
include medication reminders or assistance (when medications are set up by a Select Senior Living Nurse)
safety checks and assistance with activities of daily living.
Nurse telephone consultation evenings,
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,.
ORDINANCE NO. 997
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
CHAPTER 31, ENTITLED ZONING ORDINANCE BY
ADDING "AMUSEMENT & RECREATIONAL ESTABLISHMENTS"
IN THE BP-O, BUSINESS PARK-OFFICE ZONING DISTRICT
AS A SPECIALLY PERMITTED USE
THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN:
1. Purpose. The City of Stillwater finds that "amusement and recreational
establishments" (such as armories, assembly halls, bowHng alleys, dance halls,
pool and billiard parlors, skating rinks and other social, sport or recreational
centers) are uses that under certain circumstances fit compatibly with other
allowed uses in the BP-O, Business Park-Office Zoning District.
Consequently, such uses shall be allowed with a Special Use Permit if they
meet the Special Use Permit review criteria found in City Code Chapter 31,
Section 31-207, and all of the following performance standards:
(1) The establishment may occupy no more than 3,000 square feet
(2) The establishment must operate in compliance with the noise
standards as specified in City Code, Chapter 38, Section 38-3.
(a) The establishment shall be considered a "commercial" use
pursuant to City Code Chapter 38, Section 38-3,
Subdivision 4.
(b) Not only shall the establishment meet the specified noise
standards at its respective property lines, but the noise
standards shall also apply to receiving uses in abutting
tenant spaces within a multiple tenant, if the establishment
is located in such a building.
(3) Prior to issuance of a Certificate of Occupancy for the
establishment, a qualified professional shall certify that the
establishment will under normal operating conditions meet the
noise standards specified in City Code, Chapter 38, Section 38-3.
(4) The amusement or recreational activities off~red by the
establishment must operate exclusively indoors.
(5) The establishment must have at least one employee or supervisory
volunteer over the age of 21 in the premises during all hours of
operation.
2. Amending. City Code Chapter 31, Section 31-325, Allowable Uses in Non-
Residential Districts, is hereby amended by allowing "Amusement and
Recreational Establishments" with a Special Use Permit in the BP-O, Business
Park-Office Zoning District providing they meet the Special Use Permit review
criteria found in City Code Chapter 31, Section 31-207, and all of the
following performance standards:
.,\
Ordinance No. 997
Page 2 of3
(1) The establishment may occupy no more than 3,000 square feet
(2) The establishment must operate in compliance with the noise
standards as specified in City Code, Chapter 38, Section 38-3.
(a) The establishment shall be considered a "commercial" use
pursuant to City Code Chapter 38, Section 38-3,
Subdivision 4.
(b) Not only shall the establishment meet the specified noise
standards at its respective property lines, but the noise
standards shall also apply to receiving uses in abutting
tenant spaces within a multiple tenant, if the establishment
is located in such a building.
(3) Prior to issuance of a Certificate of Occupancy for the
establishment, a qualified professional shall certify that the
establishment will under normal operating conditions meet the
noise standards specified in City Code, Chapter 38, Section 38-3.
(4) The amusement or recreational activities offered by the
establishment must operate exclusively indoors.
(5) The establishment must have at least one employee or supervisory
volunteer over the age of 21 in the premises during all hours of
operation.
3. Amending. City Code Chapter 31, Zoning Ordinance, is hereby amended by
adding Section 31-515.1, "Amusement and Recreational Establishments in the
BP-O district" as follows:
The City of Stillwater finds that "amusement and recreational establishments"
(such as armories, assembly halls, bowling alleys, dance halls, pool and billiard
parlors, skating rinks and other social, sport or recreational centers) are uses
that under certain circumstances fit compatibly with other allowed uses in the
BP-O, Business Park-Office Zoning District. Consequently, such uses shall be
allowed with a Special Use Permit if they meet the Special Use Permit review
criteria found in City Code Chapter 31, Section 31-207, and all of the
following performance standards:
(1) The establishment may occupy no more than 3,000 square feet
(2) The establishment must operate in compliance with the noise
standards as specified in City Code, Chapter 38, Section 38-3.
(a) The establishment shall be considered a "commercial" use
pursuant to City Code Chapter 38, Section 38-3,
Subdivision 4.
(b) Not only shall the establishment meet the specified noise
standards at its respective property lines, but the noise
"
Ordinance No. 997
Page 3 of3
standards shall also apply to receiving uses in abutting
tenant spaces within a multiple tenant, if the establishment
is located in such a building.
(3) Prior to issuance of a Certificate of Occupancy for the
establishment, a qualified professional shall certify that the
establishment will under normal operating conditions meet the
noise standards specified in City Code, Chapter 38, Section 38-3.
(4) The amusement or recreational activities offered by the
establishment must operate exclusively indoors.
(5) The establishment must have at least one employee or supervisory
volunteer over the age of 21 in the premises during all hours of
operation.
4. Savings. In all other ways City Code Chapter 31 shall remain in full force and
effect.
5. Effective Date. This Ordinance will be in full force and effect from and after its
passage and publication according to law.
Enacted by the City Council of the City of Stillwater this 16th day of September, 2008.
CITY OF STILLWATER
Ken Harycki, Mayor
ATTEST:
Diane F. Ward, City Clerk
Stillwater Fire Department
Memo
FnMn:
Dat8
Re:
Mayor Harycki and coun~lL.J..:. >-
Stuart W. Glaser, Fire Chier yv
September 9, 2008
Council Meeting Absence
~J..
,
To:
I will be out of the office attending the annual Association of Minnesota Emergency Managers (AMEM)
Conference Sunday, September 14 through Wednesday September 17. Therefore, I will be unable to
attend the Council Meeting scheduled for Tuesday the 16th.
Please do not hesitate to contact me at 651.351.4970 prior to Sunday the 14th if you have questions or
need additional infonnation.
Thanks!
1
J...
SnlL WATU2 T OWN,\HlP
BOX 117 .sTlllW^TE~ MN 5508.2
September 1, 2008
Fire Chief Stuart ~ Glaser
216 North Fourth Street
Stillwater, MN 55082
Dear Chief Glaser,
On behalf of the Stillwater Township Board and the residents of Stillwater
Township please accept our thanks and gratitude for you department's support
and participation at our Township Picnic Sunday August 24, 2008.
The department'sfire truck was a big hit with the children as I suspect it always
is. They had many questions to ask regarding how the truck works without
hydrants available, who folds up all the hoses and who gets to drive. Adults too
enjoy seeing the truck and meeting some of the fine fire fighters on staff.
Thank you again for creating a block of time to make the fire truck and staff
available. They provide a very valUtlble and cost efficient service to Stillwater
Township and Stillwater Township is very proud to financially support and to
be served by such a fine department
Thank you and your department for all you provide.
~
Sheila-Marie Untiedt
Stillwater Township Chair
Memo
DATE:
September 9, 2008
TO:
Mayor and City Council
Sharon Harrison ~
Finance Director~"
Interim Financial Reporting
FROM:
RE:
The attached reports are financial data through the month of August 2008 for the City of
Stillwater's budgeted funds.
General Ledger <Siillwate~
Monthly Report
User: colleenl
Printed: 09/09/08 II :42:04 TH~'ATHPlACf D~ MINNESOTA ~
Period OJ - 08
Fisca] Year 2008 - 2008
2008 2008 2008
Description Budget V-T-D Variance
GENERAL FUND
Revenue
TAXES 7,2]4,509.00 3,557,199.98 3,657,309.02
LICENSES AND PERMITS 478,559.00 327,]58.25 ]51,400.75
SPECIAL ASSESSMENTS 3,500.00 3,328.44 171.56
~RGOVERNMENTAL 958,816.00 374,033.18 584,782.82
CHARGES FOR SERVICES 1,213,502.00 646,109.78 567,392.22
FINES AND FORFEITS 120,700.00 75,010.38 45,689.62
MISCELLANEOUS 236,000.00 38,285.70 197,714.30
OTHER FINANCING SOURCES 1,217,466.00 0.00 1,217,466.00
11,443,052.00 5,021,125.71 6,421,926.29
Revenue 11,443,052.00 5,021,125.71 6,421,926.29
Expense
MAYOR & CITY COUNCIL
PERSONNEL SERVICES 77,225.00 55,184.54 22,040.46
SERVICES AND CHARGES 49,764.00 27,978.82 21,785.18
MISCELLANEOUS 19,150.00 2,077.00 17,073.00
DEPRECIATION 0.00 0.00 0.00
MAYOR & CITY COUNCIL 146,139.00 85,240.36 60,898.64
ELECTIONS
PERSONNEL SERVICES 30,513.00 0.00 30,513.00
SUPPLIES 750.00 628.45 121.55
SERVICES AND CHARGES 7,246.00 4,359.17 2,886.83
MISCELLANEOUS 2,500.00 0.00 2,500.00
CAPITAL OUTLAY 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
ELECTIONS 41,009.00 4,987.62 36,021.38
MIS SUPPORT SERVICES
PERSONNEL SERVICES 138,404.00 86,405.48 51,998.52
SUPPLIES 10,500.00 7,025.82 3,474.18
SERVICES AND CHARGES 27,336.00 17,292.37 10,043.63
MISCELLANEOUS 150.00 69.95 80.05
CAPITAL OUTLAY 89,000.00 35,076.96 53,923.04
DEPRECIATION 0.00 0.00 0.00
MIS SUPPORT SERVICES 265,390.00 145,870.58 119,519.42
FINANCE
PERSONNEL SERVICES 344,061.00 218,922.93 125,138.07
SUPPLIES 6,700.00 1,300.88 5,399.12
SERVICES AND CHARGES 63,641.00 56,889.34 6,751.66
MISCELLANEOUS 1,750.00 1,395.94 354.06
CAPITAL OUTLAY 4,500.00 7,497.60 -2,997.60
DEPRECIATION 0.00 0.00 0.00
1
2008 2008 2008
Description Budget Y-T-D Variance
FINANCE 420,652.00 286,006.69 134,645.31
ADMINISTRATION
PERSONNEL SERVICES 444,493.00 215,055.56 229,437.44
SUPPLIES 5,700.00 919.82 4,780.18
SERVICES AND CHARGES 143,422.00 120,222.94 23,199.06
MISCELLANEOUS 4,650.00 1,981.36 2,668.64
CAPITAL OUTLA Y 34,600.00 21,449.09 13,150.91
DEPRECIATION 0.00 0.00 0.00
ADMINISTRATION 632,865.00 359,628.77 273,236.23
LEGAUCITY ATTORNEY
PERSONNEL SERVICES 122,873.00 79,016.77 43,856.23
SUPPLIES 1,500.00 1,812.45 -312.45
SERVICES AND CHARGES 161,775.00 101,515.00 60,260.00
MISCELLANEOUS 2,000.00 46.00 1,954.00
LEGAL/CITY ATTORNEY 288,148.00 182,390.22 105,757.78
PLANT/CITY HALL
PERSONNEL SERVICES 0.00 0.00 0.00
SUPPLIES 17,000.00 6,367.60 10,632.40
SERVICES AND CHARGES 158,652.00 77,274.01 81,377.99
MISCELLANEOUS 1 ,250.00 66.23 1,183.77
CAPITAL OUTLAY 100,000.00 0.00 100,000.00
DEPRECIATION 0.00 0.00 0.00
PLANT/CITY HALL 276,902.00 83,707.84 193,194.16
COMMUNITY DEVELOPMENT
PERSONNEL SERVICES 220,319.00 140,120.84 80,198.16
SUPPLIES 9,350.00 4,769.22 4,580.78
SERVICES AND CHARGES 94,610.00 94,932.78 -322.78
MISCELLANEOUS 2,100.00 2,241.67 -141.67
CAPITAL OUTLAY 8,100.00 809.21 7,290.79
DEPRECIATION 0.00 0.00 0.00
COMMUNITY DEVELOPMENT 334,479.00 242,873.72 91,605.28
POLICE
PERSONNEL SERVICES 2,363,050.00 1,390,057.82 972,992.18
SUPPLIES 102,000.00 70,944.76 31,055.24
SERVICES AND CHARGES 193,295.00 57,820.06 135,474.94
MISCELLANEOUS 16,000.00 9,438.03 6,561.97
CAPITAL OUTLAY 295,300.00 233,330.33 61,969.67
DEPRECIATION 0.00 0.00 0.00
POLICE 2,969,645.00 1,761,591.00 1,208,054.00
FIRE
PERSONNEL SERVICES 936,799.00 582,062.71 354,736.29
SUPPLIES 39,770.00 21,900.39 17,869.61
SERVICES AND CHARGES 125,482.00 26,795.02 98,686.98
MISCELLANEOUS 6,350.00 3,995.00 2,355.00
CAPITAL OUTLAY 240,900.00 33,982.40 206,917.60
DEPRECIATION 0.00 0.00 0.00
FIRE 1,349,301.00 668,735.52 680,565.48
INSPECTIONS
PERSONNEL SERVICES 196,010.00 125,920.48 70,089.52
2
2008 2008 2008
Description Budget Y-T-D Variance
SUPPLIES 8,700.00 4,457.17 4,242.83
SERVICES AND CHARGES 37,678.00 14,260.52 23,417.48
MISCELLANEOUS 14,608.00 4,887.83 9,720.17
CAPITAL OUTLAY 28,800.00 3,300.00 25,500.00
DEPRECIATION 0.00 0.00 0.00
INSPECTIONS 285,796.00 152,826.00 132,970.00
CIVIL DEFENSE
SUPPLIES 50.00 82.43 -32.43
SERVICES AND CHARGES 5,961.00 2,175.46 3,785.54
MISCELLANEOUS 550.00 812.68 -262.68
CAPITAL OUTLAY 6,300.00 0.00 6,300.00
DEPRECIATION 0.00 0.00 0.00
CIVIL DEFENSE 12,861.00 3,070.57 9,790.43
ENGINEERING
PERSONNEL SERVICES 332,077.00 210,342.57 121,734.43
SUPPLIES 13,400 .00 7,032.86 6,367.14
SERVICES AND CHARGES 40,621.00 14,670.86 25,950.14
MISCELLANEOUS 2,950.00 1,224.35 1,725.65
CAPITAL OUTLAY 3,500.00 3,152.96 347.04
DEPRECIATION 0.00 0.00 0.00
ENGINEERING 392,548.00 236,423.60 156,124.40
STREET
PERSONNEL SERVICES 561,310.00 355,614.18 205,695.82
SUPPLIES 225,300.00 173,749.71 51,550.29
SERVICES AND CHARGES 328,421.00 80,135.37 248,285.63
MISCELLANEOUS 10,300.00 1,473.24 8,826.76
CAPITAL OUTLAY 383,800.00 307,985.91 75,814.09
DEPRECIATION 0.00 0.00 0.00
STREET 1,509,131.00 918,958.41 590,172.59
UNALLOCATED
PERSONNEL SERVICES 454,716.00 352,085.50 102,630.50
SERVICES AND CHARGES 222,250~00 325,207.23 -102,957.23
MISCELLANEOUS 35,000 .00 12,399.96 22,600.04
CAPITAL OUTLAY 0.00 0.00 0.00
DEPRECIATION 0.00 0.00 0.00
UNALLOCATED 711,966.00 689,692.69 22,273.31
OPERATING TRANSFERS
OTHER FINANCING USES 1,806,220.00 1,204,146.72 602,073.28
OPERATING TRANSFERS 1,806,220.00 1,204,146.72 602,073.28
Expense 11,443,052.00 7,026,150.31 4,416,901.69
Revenue Total 11,443,052.00 5,021,125.71 6,421,926.29
Expense Total 11,443,052.00 7,026,150.31 4,416,901.69
Grand Total 0.00 -2,005,024.60 2,005,024.60
3
General Ledger Otillwate~
Monthly Report
User: colleen I
Printed: 09/09/08 11 :44:57 '" ;-;-;-. '" n u, .. M'..'" ,,~')
Period 01 - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget V-T-D Variance
SPECIAL EVENTS FUND
Revenue
MISCELLANEOUS 30,000.00 15,000.00 15,000.00
OTHER FINANCING SOURCES 57,500.00 38,333.36 19,166.64
87,500.00 53,333.36 34,166.64
Revenue 87,500.00 53,333.36 34,166.64
Expense
SPECIAL EVENTS
SERVICES AND CHARGES 35,500.00 6,504.38 28,995.62
MISCELLANEOUS 52,000.00 57,340.35 -5,340.35
SPECIAL EVENTS 87,500.00 63,844.73 23,655.27
Expense 87,500.00 63,844.73 23,655.27
Revenue Total 87,500.00 53,333.36 34,166.64
Expense Total 87,500.00 63,844.73 23,655.27
Grand Total 0.00 -10,511.37 10,511.37
1
General Ledger <Stillwater
Monthly Report
User: colleenl
---- ~)
Printed: 09/09/08 11:46:36 THE BIRTHPLACE O~ MINNESOTA
Period 01 - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget Y-T-D Variance
ST CROIX VALLEY REC CENTER
Revenue
REVENUES
CHARGES FOR SERVICES 1,403,917.00 954,895.62 449,021.38
MISCELLANEOUS 60,000.00 0.00 60,000.00
OTHER FINANCING SOURCES 390,800.00 0.00 390,800.00
REVENUES 1,854,717.00 954,895.62 899,821.38
Revenue 1,854,717.00 954,895.62 899,821.38
Expense
RECREATION CENTER
PERSONNEL SERVICES 0.00 0.00 0.00
SUPPLIES 117,500.00 85,714.57 31,785.43
SERVICES AND CHARGES 634,446.00 396,640.92 237,805.08
MISCELLANEOUS 18,500.00 5,701.79 12,798.21
CAPITAL OUTLAY 44 ,800.00 8,357.89 36,442.11
DEPRECIATION 0.00 0.00 0.00
OTHER FINANCING USES 454,169.00 0.00 454,J69.00
RECREATION CENTER 1,269,415.00 496,415.17 772,999.83
FIELDHOUSE
PERSONNEL SERVICES 0.00 0.00 0.00
SUPPLIES 6,200.00 5,734.39 465.61
SERVICES AND CHARGES 249,721.00 163,795.15 85,925.85
MISCELLANEOUS 3,200.00 1,907.96 1,292.04
CAPITAL OUTLAY 60,000.00 0.00 60,000.00
FIELDHOUSE 319,121.00 171,437.50 147,683.50
LILY LAKE ARENA
SUPPLIES 10,700.00 6,251.31 4,448.69
SERVICES AND CHARGES 164,678.00 101,457.36 63,220.64
MISCELLANEOUS 1,150.00 575.00 575.00
CAPITAL OUTLAY 286,000.00 150,146.36 135,853.64
LILY LAKE ARENA 462,528.00 258,430.03 204,097.97
Expense 2,051,064.00 926,282.70 1,124,781.30
Revenue Total 1,854,717.00 954,895.62 899,821.38
Expense Total 2,051,064.00 926,282.70 1,124,781.30
Grand Total .196,347.00 28,612.92 -224,959.92
1
General Ledger ~iIlwate~
Monthly Report
User: colleenl
Printed: 09/09/0811:47:48 THE 81~THPLACE OF MINNESOTA ~
Period 01 - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget Y-T-D Variance
LmRARY FUND
Revenue
CHARGES FOR SERVICES 35,000.00 17,924.47 17,075.53
MISCELLANEOUS 37,000.00 14,234.41 22,765.59
OTHER FINANCING SOURCES 1,110,325.00 685,383.36 424,941.64
1,182,325.00 717,542.24 464,782.76
Revenue 1,182,325.00 717,542.24 464,782.76
Expense
LmRARY OPERATIONS
PERSONNEL SERVICES 731,166.00 462,167.40 268,998.60
SUPPLIES 104,640.00 48,470.78 56,169.22
SERVICES AND CHARGES 58,556.00 39,372.68 19,183.32
MISCELLANEOUS 2,750.00 1,580.12 1,169.88
CAPITAL OUTLAY 65,250.00 6,378.86 58,871.14
DEPRECIA nON 0.00 0.00 0.00
LmRARY OPERATIONS 962,362.00 557,969.84 404,392.16
LmRARY PLANT
PERSONNEL SERVICES 94,775.00 58,011.93 36,763.07
SUPPLIES 11,800.00 4,123.98 7,676.02
SERVICES AND CHARGES 94,388.00 54,456.92 39,931.08
MISCELLANEOUS 2,000.00 1,625.70 374.30
CAPITAL OUTLAY 17,000.00 2,271.21 14,728.79
LmRARY PLANT 219,963.00 120,489.74 99,473.26
Expense 1,182,325.00 678,459.58 503,865.42
Revenue Total 1,182,325.00 717,542.24 464,782.76
Expense Total 1,182,325.00 678,459.58 503,865.42
Grand Total 0.00 39,082.66 -39,082.66
1
General Ledger ~iIlwate~
Monthly Report
User: colleen 1
Printed: 09/09/0811:48:39 TH:-:-1ATHPlACE D~ MINNESOTA i)
Period 01 - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget V-T-D Variance
PARKS FUND
Revenue
LICENSES AND PERMITS 1,500.00 1,077.38 422.62
mTERGOVERNMENTAL 0.00 0.00 0.00
CHARGES FOR SERVICES 12,000.00 11,181.83 818.17
MISCELLANEOUS 16,000.00 31,802.85 -15,802.85
OTHER FINANCmG SOURCES 920,245.00 478,763.36 441,481.64
949,745.00 522,825.42 426,919.58
Revenue 949,745.00 522,825.42 426,919.58
Expense
PARK
PERSONNEL SERVICES 527,510.00 335,438.82 192,071.18
SUPPLIES 61,000.00 51,800.13 9,199.87
SERVICES AND CHARGES 148,935.00 56,133.35 92,801.65
MISCELLANEOUS 10,200.00 1,336.18 8,863.82
CAPITAL OUTLAY 202,100.00 98,940.28 103,159.72
DEPRECIATION 0.00 0.00 0.00
OTHER FINANCING USES 0.00 0.00 0.00
PARK 949,745.00 543,648.76 406,096.24
Expense 949,745.00 543,648.76 406,096.24
Revenue Total 949,745.00 522,825.42 426,919.58
Expense Total 949,745.00 543,648.76 406,096.24
Grand Total 0.00 -20,823.34 20,823.34
1
General Ledger Otill\Yate~
Monthly Report
User: colleenl
Printed: 09/09/08 II :49:28 T H ;-; I A T H P LAC E D~. M INN E SOT A ~
Period 0 I - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget V-T-D Variance
WASH CO RECYCLING
Revenue
INTERGOVERNMENTAL 33,378.00 0.00 33,378.00
MISCELLANEOUS 0.00 0.00 0.00
33,378.00 0.00 33,378.00
Revenue 33,378.00 0.00 33,378.00
Expense
WACO RECYCLING
PERSONNEL SERVICES 0.00 0.00 0.00
SERVICES AND CHARGES 11,000.00 1,111.91 9,888.09
MISCELLANEOUS 22,378.00 8,460.21 13,917 .79
WACO RECYCLING 33,378.00 9,572.12 23,805.88
Expense 33,378.00 9,572.12 23,805.88
Revenue Total 33,378.00 0.00 33,378.00
Expense Total 33,378.00 9,572.12 23,805.88
Grand Total 0.00 -9,572.12 9,572.12
1
General Ledger ~i1l\Yate~
Monthly Report
User: colleenl
Printed: 09/09/08 II :50: 15 THE BIRTHPLAC~ O~ MINNESOTA ~
Period 0 I - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget Y-T-D Variance
DARE FUND
Revenue
MISCELLANEOUS 500.00 0.00 500.00
OTHER FINANCING SOURCES 2,500.00 1,666.64 833.36
3,000.00 1,666.64 1,333.36
Revenue 3,000.00 1,666.64 1,333.36
Expense
DARE
SUPPLIES 3,000.00 780.09 2,219.91
DARE 3,000.00 780.09 2,219.91
Expense 3,000.00 780.09 2,219.91
Revenue Total 3,000.00 1,666.64 1,333.36
Expense Total 3,000.00 780.09 2,219.91
Grand Total 0.00 886.55 -886.55
1
General Ledger ~il~<lt~r
Monthly Report
User: colleen I
'------- ~
Printed: 09/09/08 11 :50:55 THE BIRTHPLACE O~ MINNESOTA ~
Period 01 - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget Y-T-D Variance
SEWER FUND
Revenue
TAXES 0.00 0.00 0.00
SPECIAL ASSESSMENTS 0.00 0.00 0.00
CHARGES FOR SERVICES 2,134,000.00 1,635,383.60 498,616.40
MISCELLANEOUS 101,000.00 31,375.43 69,624.57
OTHER FINANCING SOURCES 0.00 0.00 0.00
2,235,000.00 1,666,759.03 568,240.97
Revenue 2,235,000.00 1,666,759.03 568,240.97
Expense
SEWER
PERSONNEL SERVICES 317,218.00 208,170.78 109,047.22
SUPPLIES 25,000.00 20,989.87 4,010.13
SERVICES AND CHARGES 1,699,123.00 1,176,387.67 522,735.33
MISCELLANEOUS 2,000.00 3,889.13 -1,889.13
CAPITAL OUTLAY 738,500.00 68,580.94 669,919.06
DEPRECIATION 264,000.00 0.00 264,000.00
OTHER FINANCING USES 40,000.00 0.00 40,000.00
SEWER 3,085,841.00 1,478,018.39 1,607,822.61
III
SUPPLlliS 10,000.00 7,462.24 2,537.76
SERVICES AND CHARGES 31,500.00 41,911.24 -10,411.24
CAPITAL OUTLAY 0.00 25,909.32 -25,909.32
III 41,500.00 75,282.80 -33,782.80
Expense 3,127,341.00 1,553,301.19 1,574,039.81
Revenue Total 2,235,000.00 1,666,759.03 568,240.97
Expense Total 3,127,341.00 1,553,301.19 1,574,039.81
Grand Total -892,341.00 113,457.84 -1,005,798.84
1
General Ledger ~il~<lt~r
Monthly Report
User: colleenl
'---- ~)
Printed: 09/09/08 11 :51 :54 THE BIRTHPLACE O~ MINNESOTA
Period 01 - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget Y.T-D Variance
STORM SEWER FUND
Revenue
SPECIAL ASSESSMENTS 0.00 0.00 0.00
CHARGES FOR SERVICES 485,904.00 364,317 .00 121,587.00
MISCELLANEOUS 32,000.00 9,755.88 22,244.12
517,904.00 374,072.88 143,831.12
Revenue 517,904.00 374,072.88 143,831.12
Expense
MISCELLANEOUS
PERSONNEL SERVICES 216,407.00 140,315.17 76,091.83
SUPPLIES 3,000.00 623.37 2,376.63
SERVICES AND CHARGES 128,503.00 81,551.53 46,951.47
MISCELLANEOUS 33,561.00 32,090.72 1,470.28
CAPITAL OUTLAY 0.00 0.00 0.00
DEBT SERVICE 0.00 0.00 0.00
DEPRECIATION 1,600.00 0.00 1,600.00
OTHER FINANCING USES 150,000.00 0.00 150,000.00
MISCELLANEOUS 533,071.00 254,580.79 278,490.21
OPEN
PERSONNEL SERVICES 0.00 0.00 0.00
SERVICES AND CHARGES 0.00 0.00 0.00
OPEN 0.00 0.00 0.00
Expense 533,071.00 254,580.79 278,490.21
Revenue Total 517,904.00 374,072.88 143,831.12
Expense Total 533,071.00 254,580.79 278,490.21
Grand Total -15,167.00 119,492.09 -134,659.09
1
General Ledger ~illw<lt~~
Monthly Report
User: colleenl
--- ~)
Printed: 09/09/0811:52:40 THE BIRTHPLACE O~ MINNESOTA
Period 01 - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget Y-T-D Variance
SIGNS & LIGHTING FUND
Revenue
CHARGES FOR SERVICES 370,000.00 277,674.00 92,326.00
MISCELLANEOUS 0.00 0.00 0.00
370,000.00 277,674.00 92,326.00
Revenue 370,000.00 277,674.00 92,326.00
Expense
SIGNS & LIGHTING
PERSONNEL SERVICES 90,225.00 59,603.65 30,621.35
SUPPLIES 18,800.00 6,729.95 12,070.05
SERVICES AND CHARGES 231,742.00 147,867.67 83,874.33
MISCELLANEOUS 500.00 0.00 500.00
CAPITAL OUTLAY 2,500.00 0.00 2,500.00
DEPRECIATION 300.00 0.00 300.00
OTHER FINANCING USES 28,433.00 0.00 28,433.00
SIGNS & LIGHTING 372,500.00 214,201.27 158,298.73
Expense 372,500.00 214,201.27 158,298.73
Revenue Total 370,000.00 277,674.00 92,326.00
Expense Total 372,500.00 214,201.27 158,298.73
Grand Total -2,500.00 63,472.73 -65,972.73
1
General Ledger Q,tillw<lt~~
Monthly Report
User: colleenl
~ ~)
Printed: 09/09/0811:53:31 '"' .,,'"''''''' M"","~
Period 0 I - 08
Fiscal Year 2008 - 2008
2008 2008 2008
Description Budget Y.T-D Variance
PARKING FUND
Revenue
LICENSES AND PERMITS 40,000.00 21,775.00 18,225.00
CHARGES FOR SERVICES 143,000.00 83,098.70 59,901.30
FINES AND FORFEITS 85,000.00 17,952.61 67,047.39
MISCELLANEOUS 16,000.00 76.18 15,923.82
284,000.00 122,902.49 161,097.51
Revenue 284,000.00 122,902.49 161,097.51
Expense
PARKING
PERSONNEL SERVICES 103,157.00 62,545.90 40,611.1 0
SUPPLIES 15,200.00 2,786.18 12,413.82
SERVICES AND CHARGES 46,872.00 27,580.62 19,291.38
MISCELLANEOUS 1,000.00 6,200.92 -5,200.92
CAPITAL OUTLAY 28,000.00 44,969.63 -16,969.63
DEBT SERVICE 0.00 0.00 0.00
DEPRECIATION 30,000.00 0.00 30,000.00
OTHER FINANCING USES 0.00 0.00 0.00
PARKING 224,229.00 144,083.25 80,145.75
RIVERVIEW PARKING LOT-3RD ST
SERVICES AND CHARGES 17,388.00 8,694.00 8,694.00
RIVERVIEW PARKING LOT-3RD ST 17 ,388.00 8,694.00 8,694.00
Expense 241,617.00 152,777.25 88,839.75
Revenue Total 284,000.00 122,902.49 161,097.51
Expense Total 241,617.00 152,777.25 88,839.75
Grand Total 42,383.00 -29,874.76 72,257.76
1
August 28, 2P08
STILLWATER TOWN BOARD MEETING
, ,
Town Hall
7:00 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Hiniker,
Linda Countryman, Jim Doriott, Deputy Clerk Kathy SChmoeckel,
Treasurer Carol Collins, Attorney Sam Edmunds, Planner Sherri
Buss, Engine~r Paul Pearson and Park Manager Rick Jacobson.
Schroeder Variance Hearing
Neighbors pr~sent: Allan Schroeder, 11929 Quail Avenue North
Mark Rasmussen, 11560 Quail Avenue North
Donald Culler'l, 11760 Quail Avenue North
Curt Richter, 21755 Parrish, Scandia
Bruce Goldstrand
Regina Schro~der, 11929 Quail Avenue North, is requesting a variance from the number
of accessory buildings and maximum square footage requirements. In 1996, the
applicants' prpperty was subdivided from a large farmstead and the applicants retained
the existing 9.5 acre lot. The Township permitted the old farm buildings to remain on
the property ~nd construction of new accessory structures were permitted. The
Township issued a variance to the applicant that required removal of the old buildings
within three years. The old buildings have not been removed. The applicants are
requesting a new variance at the request of the Town Board for the consideration of
retaining the pld farm buildings on the property. Chairperson Sheila-Marie Untiedt
opened the Public Hearing and introduced Planner Sherrl Buss who reviewed the issues
Involved. Po~cles relating to older farm buildings have changed since the original
variance was issued in 1996. The provisions of that variance have not been enforced.
The applicant would like to keep not only the older buildings but also the newer metal
buildings. The mobile home trailer will be removed when the property is sold. The
applicant salct that the accurate measurement for the buildings is about 8,500 square
feet. He had a letter from a neighbor, Pamela Monteiro, which was supportive of the
variance reql,iest, which was read Into the record.
The following comments were made:
· Allan Schroeder - He has never seen the original variance.
· Mark Rasmussen., He Is President of the Hunter's Ridge Homeowners Association.
He feels the SOC) foot distance for notification Is not sufficient and he feels it
should be changed. 500 feet does not cover much In a rural community.
· Sheila-Marie Untiedt - She believes that the policy Is that If the 500 feet touches
a developlf'ent, then the entire development should be Included in notification.
· Rasmussen ~ The development was sold as a rural development. The Schroeder's
buildings serve to hide equipment. They are very much in favor of supporting this
variance. They feel that the Township's failure to enforce the variance means the
Townshlp forfeits their rights and this Is grandfathered in.
Stillwater Town Board Mtg. - 8/28/08 Page 2
• Don Cullen - The property is clean and kept up very nicely. The rural nature is
appealing. He is in favor of the buildings staying. The contact list should include
a homeowners association.
• Curt Richter - He is Chairman of the Board of Directors of Friends of Minnesota
Barns. He also runs a salvaging business that takes down old barns but believes
this barn and other historical buildings should be saved. The wording in the bonus
lot section of our ordinance is a description of this barn. He recommends we add
a historical section to our ordinance looking at a range of criteria. This was the
heart of this land before it was developed in 1995. We have learned a lot in the
last 12 years and we now appreciate the value of historic buildings. Other
communities are finding that they need to preserve this type of building publicly
and this one is done privately.
• Bruce Goldstrand - He is also a member of the Friends of Minnesota Barns. We
want to preserve farmsteads, not just barns. They try to determine other uses for
barns for an individual or community.
• Mark Rasmussen - He was speaking not only for the Homeowners Association, but
also for Steve May who would like to see this preserved.
• Sheila -Marie Untiedt - We did not initially choose to destroy the barn. The
developer chose it, possibly because of its utility. Since then we have reworked
our subdivision ordinance to give a bonus to keep old barns.
• Jim Doriott - Is there a grain storage building? Sherri Buss - There are some crib
type structures. She is not sure they actually count as separate buildings. She
believes that the metal buildings were in better shape and that is why they were
chosen to stay.
• Allan Schroeder - The corn crib was taken down. The semi -trailer will be taken
out and the piles of wood will be removed.
• Sheila -Marie Untiedt - The trailer was an allowed use because it was used by
someone in a caretaker capacity. It should have been removed when that use
was no longer needed. This issue should be tied up better in the future.
• Linda Countryman - What are the plans for the potential buyer? There are upkeep
issues. Schroeder - The buildings will be used for storage. The dairy barn was all
redone in 1994. Sherri Buss - If we amend the variance, we can add conditions
regarding upkeep and allowed uses for them.
• Jim Doriott - We cannot do anything to make people keep the buildings.
• Rasmussen - They would like to see the buildings maintained.
• Curt Richter - The City of Stillwater has a demolition permit process that at least
makes people think about what they are doing.
• Linda Countryman - You could look at the historic designation process.
• Bruce Goldstrand - How does the Board feel about maintaining the rural status of
the Township? Sheila -Marie Untiedt - We feel very strongly about it. She referred
to the Township's vision statement and the fact that we offer bonuses for
preservation of old barns.
The public hearing was closed at 7:40 p.m.
. Stiltwater Town Board Mtg. - 8/28/08
Page 3
Regular Meeting
1. AGENDA - M/5/P Hiniker/Countryman moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Hiniker/Countryman moved to approve the 8/14/08 Stillwater
Town Board Meeting minutes as written. (4 ayes)
3. TREASURER-
a) Report giv~n. Treasurer Carol Collins will follow-up with the Axdahls for payment
of their park dedication before reducing their letter of credit.
b) Claims and checks #18800 through #18812 were approved for payment.
4. ATTORNEY-
a) Gohlike - r'l/S/P Countryman/Hinlker moved to adopt the resolution for
assessment of delinquent fees with the new balance of $287.50. (4 ayes)
b) Ballot Que~tlon - M/S/P Hlnlker/Countryman moved approval of the resolution
authorizing question concerning option B to be voted on at the annual election.
(4 ayes)
c) Otchipwe Trails - Questions remaining include, is this property encumbered by
a conservatlqn easement, what is the County's response and what could we use
this property for If we were to acquire it? The deadline has been tabled while
negotiations and discussion are ongoing.
d) SlushersMailbox - They did execute an encroachment agreement where they will
not hold the Township liable for any damage done.
e) Midwest Asphalt - The balance escrow on Otchipwe Trails of about $1,500 was
signed over to them as requested by the Board.
5. PLANNER-
a) Schroeder Variance - M/S/P Countryman/Hiniker moved to allow all farm
buildings to remain on the property subject to:
. the buildill9S are maintained
· the uses are limited to those allowed in agricultural or residential zoning, and
· the traiJer and mobile home must be removed when the property is sold.
(4 ayes)
This is based on the Comprehensive Plan and Ordinances as outlined in TKDA's
Memorandum dated August 22, 2008.
b) MetroDolit&ln Council - They have approved our surface water plan. They have not
changed any of their proposed pOlicies because of our concerns. Sherri Buss will
follow-up with them.
c) Orne Variance - This is a nonconforming property on Twin lake. Washington
County is wondering how we would like to handle the variance hearing. The
consensus was that the Township should receive the application and hold the
public hearing at the Township level.
d) Cannon Property - They were checking with the City to get an informal feeling
of what their thoughts are. They have requested an application. Sherri Buss
Stillwater Town JJoard Mtg. - 8/28/08
Page 4. ..
will follow-up with them.
6. ENGINEER-
a) Minar Avenue - Engineer Paul Pearson reviewed his memorandum dated August
28, 2008 which is a suggested letter for residents In the Minar Avenue
development to keep them up to date with what has been done with respect to
their traffi~ issues. The letter will be sent out by the Nelsons.
b) Engineer Paul Pearson complimented Sherrl Buss on getting Metropolitan Council
to accept our stormwater management plan.
7. TOWNSHIP PICNIC - A letter will be sent to the Park Committee expressing - the
Board's appr~ciation for all of their work. The consensus was that the picnic was a great
success. The Park Committee will be asked for their Input as to whether this should be
an annual event. letters of thanks will also be sent to the sheriff's canine unit and to
the fire department.
8. OTTO BERG PARK-
a) Three new trash cans are needed. Jim Dorlott and Rick Jacobson will get prices.
. b) Cargo net - This will be Installed by the vendor.
c) Fence - It needs to be repaired.
d) Rick Jacobson needs a list of the people using the Park. He will check with the
coaches that are there.
e) Rick Jacoqson suggested no parking signs on the north side of 90th Street since it
is hard for traffic to get through.
M/S/P Hinik~r/Doriott moved to Install whatever we need to make no parking clear
on the north side of 90th Street. (4 ayes)
9. COMMUNICATION MEETING - There was discussion as to how to promote the
upcoming ballot question. Sheila-Marie Untiedt offered to help In writing an
endorsement for the question. Bev Petrie will be asked -to check with the Minnesota
Association of Townships to see what percentage of Townships have appointed clerks. A
special mailing is a possibility.
With respect to the website, Linda Countryman reviewed the proposals from Bob Ranalla
and from .goy. Linda Countryman will forward the notes from the last meeting to the
Board. There was discussion as to whether the committee should be set up as a formal
committee w~th members appointed and paid and with a liaison member from the
Board. Forms should be created for web and newsletter Input from members.
Chairperson
Approved
..
, .
August 14, 2008
STILLWATER TOWN BOARD MEETING
Town Hall
6:00 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Linda Countryman, Jim
Doriott, Jim Hlniker and David Johnson, Clerk Pat Bantli, Deputy Clerk Kathy
Schmoeckel, Deputy Clerk Kathy Nelson, Treasurer Carol Collins, Attorney
Soren Mattick, Engineer Paul Pearson, Planner Sherri Buss, Park Manager
Rick Jacobson and Chief of Police Steve Nelson
A meeting was held with the residents along Minar Avenue/Minar lane to discuss traffic
issues. Chairperson Sheila-Marie Untiedt introduced Engineer Paul Pearson and Chief of
Police Steve Nelson who reviewed the problems with traffic and speeding and suggested
possible solu~lons. The residents that were present were asked to discuss what
problems they had observed. They believe this problem was created by the City of
Stillwater wl~ their development to the north and this has become another Deer Path.
As more homes are built, they anticipate even more problems. This is the only north-
south road right now. Can the City work with us to put In a temporary stop sign at 80th
Street and Manning Avenue? The lower right hand corner along Minar Avenue is a
dangerous c4.rve. A three way stop was suggested as you come off of CR 12 onto Minar
Avenue. There are a lot of bikers and joggers along that street and it is dangerous for
them. Increq,sed patrolling is another option. The Stillwater maintenance building uses
Minar Avenue. If stop signs were put In, they would need to be enforceable. Making a
cul-de-sac or a one way road were other suggestions. Speed bumps were discussed,
but there is a problem with maintenance with snow plowing. Stop signs address speeds,
but not the vplume of traffic. The residents will receive fOllOW-Up information on what is
being done. This road was never intended to be a through street.
1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended.
(4 ayes)
2. MINUTE~ - M/S/P Hinlker/Countryman moved to approve the 7/24/08 Stillwater
Town Board Meeting minutes as written. (4 ayes)
3. TREASU~tR-
a) Report given.
1. With r~spect to the Gohlike escrow, Gohlike sent a check to TKDA in
the amoun~ of $200 In early July. TKDA returned the check to Gohlike
requesting t~~t they make the check payable to the Township rather than
TKDA. Gohlike has not yet re-Issued the check to the Township. The amount
they now ow~ is $687.50. There will be a resolution at the next meeting to
have this put on their taxes. If we receive money in the Interim, we should
cash it.
2. Picnic exp~nses should be park expenses.
3. The Crosswind Community Church amount Is now correct.
b) Claims and checks #18770 through #18799 were approved for payment.
Stillwater Town Board Mtg. - 8/14/08
1'.
Page 2
(Jim Doriott ~rrived.)
4. PLANNER-
a) Metrooolit~n Council Discussion - Metro Council staff have sent revised language
to include In their report to the Community Development Committee that
describes the study of post-2030 sewer services that will be completed for the
St. Croix Valley Area, based on their discussion with the Township on August 7.
Board memb~rs do not want to Indicate agreement with the policies proposed for
the Diversified Rural Area, which is Implied In the current report. They requested
that Planner ,Sherri Buss send a letter to the Council summarizing the major
pOints of discussion on August 7, indicating that the Township has not accepted
the proposed policies for the Diversified Rural Area and to advise them that the
Township will not change our Comprehensive Plan until they have completed
their report. The report should include Grant and Baytown Township as well as
Stillwater Township.
b) Schroeder Variance - The Planner's office has inventoried the buildings and
they provided an aerial photo of the property and pictures. Schroeder's have
approximately 10,400 square feet of accessory buildings and are allowed by
ordinance only 2,600 square feet. Mr. Schroeder was present and he reported
that the trail~r will be removed when the property is purchased by a new owner.
There will be a variance hearing at the next meeting, August 28, 2008 at
7:00 p.m.
c) Cannon prooerty - Their attorney, Kevin Shoeberg, was present to advise that
they would Ii~e to proceed with their application for an amendment to the
Township's ordinance and a variance, and they have been gathering
the necessary materials. Three neighbors have signed documents stating that
they have no objections. There are four weddings scheduled and no more will be
scheduled until this is resolved. They are also checking with the city to see what
their reaction would be. They were told to report to Steve Nelson and Sherri
Buss the dat~s and approximate attendance for the four upcoming weddings.
Bill Turnblad, Stillwater's Community Development Director, has indicated that
he and the City's Planning Commission will also provide comments on the
applications, since the property is in the Transition Zone.
5. ENGINEER-
a) Otta Seal l' No quotes were received for the prQject on 90th Street. Paul
Pearson contacted Allied Blacktop and was told' that the supplier does not have
the material reeded. They will not be able to get the oil until next year. He
suggested linking this project with other projects with the city to make it more
competitive. Jim Hiniker will talk to the resident on 90th Street about the change
in plans.
b) Punch List for Arcola Bluffs - There was a discussion of the expected remaining
costs.
c) Xcel oermit - M/S/P Hiniker/Johnson moved to approve the Xcel permit for 9328
Neal Aven~e North. (5 ayes)
d) Minar Avenue - M/S/P Hiniker/Johnson moved to put three way stops at the two
intersections, to contact the City of Stillwater to have them reduce truck traffic
~
StiUwater Town Board Mtg. - 8/14/08
Page 3
from their puplic works building, to contact the County to ask them their plans
for 80th Street at CR15 and to follow up with the residents. (5 ayes)
6. KAY MCDANIEL - Ms. McDaniel was present to discuss a problem with a neighbor's
excessive us~ of dirt bikes. A recent newsletter had talked about restrictions on 4-
wheelers on less than 5 acres, but actually there Is no ordinance to that effect. She is
looking for cl~rification. What can she do about her neighbors outside of suing them?
Planner Sherri Buss will review what has been done in the past.
7. OTCHIPWE TRAILS - Neighbors had been invited to this meeting to discuss their
options with the tax forfeited outlots in their development. A homeowners association
has not been ,turned over to the residents. About $16,000 is the total tax due for both
outlots. Attorney Soren Mattick discussed the options for the Township. The Township
has the option of taking over the property if it will be used for a public purpose. Another
option is to buy it at fair market value and it can then be sold. A third option is to do
nothing. Tho~e parcels are heavily encumbered from a restriction standpoint. The
County may also have some interest in them. The property was marketed as an
equestrial so<;iety. There is a homeowners association, but is has no legal right to the
outlots. The residents reported that there are mechanics' liens on the barn in the
smaller outlot. Steve Nelson described the procedure for auction of tax forfeited
property. The Board asked Attorney Soren Mattick to contact the State of Minnesota to
see if there are options to restore what should be rightfully the homeowners. Soren
Mattick will correspond with Tim Walnofer, the president of the homeowners association.
8. CHIEF OF POLICE - Chief of Police Steve Nelson gave his monthly report.
a) 9 burning permits were issued, none for buckthorn.
b) One dog was impounded.
c) Three horses were Impounded.
d) He discusSred the death at the high bridge.
e) A dog attacked a runner on a Township trail.
9. FARMER~ MARKET - Rick Jacobson reported on plans made to date.
10. TOWNSHIP PICNIC - Jim Hinlker reported on plans for the picnic.
M/S/P Johnspn/Countryman moved to authorize expenditures relating to printing and
mailing a notice to residents for the Township picnic. (5 ayes)
11. PARKLA~ ACQUIsmQN - Attorney Soren Mattick reported on the options available
to the Township to acquire park land. Planner Sherri Buss will be asked to attend the
next park me,etlng to assist In Identifying parcels for park.
12. BOOMSITE PARK UPDATE - The hours are changing.
13. COMMUNlCATION COM~ITTEI; MEETING - The next meeting is August 21, 2008 at
7:00 p.m. Clerk Pat Bantli will be interviewed for the next newsletter.
Stillwater Town Board Mtg. - 8/14/08
Page 4
....
(; .
I
14. ELECTION JUDGES - M/S/P Countryman/Doriott moved to approve election judges
for the fall 2008 elections as listed on the attached sheet. (4 ayes, Hinlker abstain)
15. RECYCUNG GRANT - This needs to be filed with the County for reimbursement.
16. ADJOUR~MENT - M/S/P johnson/Countryman moved to adjourn the meeting.
(5 ayes) The meeting was adjourned at 9:45 p.m.
Clerk
Chairperson
Approved
1.
9:00
2.
9:05
3.
4.
5.
9:10
9:10
6.
9:45
7.
10:00
8.
9. 10:15
10. 10:20
to
10:40
11. 10:40
to
11:00
Washington
.-= -~County
,.~ .JIfii
r'" J
BOARD AGENDA
SEPTEMBER 16,2008 - 9:00 A.M.
Pennis C. Hegberg, Chair
District 1
Bill Pulkrabek
District 2
Gary Kriesel
District 3
Myra Peterson, Vice Chair
District 4
R.H. Stafford
District 5
Washington County Regional Railroad Authority Convenes
A. Roll Call
B. Pledge of Allegiance
C. RRA Meeting Minutes from August 12, 2008
D. Grant Agreement with the Minnesota Department of Transportation for the Transit
Center in Forest Lake
E. Adjourn
Washington County Board of Commissioners Convenes
Roll Call
Comments from the Public
Visitors mayshare their comments or concerns on any issue that is a responsibility or jUnction of Washington County Government, whether 0
not the issue is listed on this agenda. Persons who wish to address the Board mustfill out a comment card before the meeg;iJegins and give
it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, tlJqJour name and
address, and present your comments. You are encouraged to limit your presentation to no more thrjiWe minutes. The Board Chair reserves the
right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relftlcto an issue that is part
of Washington County's responsibilities. The chair may ab limit the number of individual presentations to accommodate the scheduled agenda items
Consent Calendar
Public Works - Wayne Sandberg, Deputy Director
A. Award Contract for Construction of the Environmental Center
B. Award Bid for Landscaping, Lighting & Irrigation on Radio Drive
C. Discussion on Subsidizing Operating Costs for Commuter Coach Bus Service
General Administration - Jim Schug, County Administrator
Purchase of the Grundhofer Property for Use in the Big Marine Regional Park - Jane Harper
Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to thejUll Board on committee activities, make comments f1fQtters
of interest and information, IT raise questions to the staff This action is not intended to result in substantive board action during
this time. Any action necessary because of discussion will be scheduledfor ajUture board meeting
Board Correspondence
Adjourn
Board Workshop with Property Records and Taxpayer Services
Discuss Legislative Changes to Green Acres Program and Agricultural Classification
Board Workshop with Public Works
Update on the Counties Transit Improvement Board September 17 Meeting Agenda
***MEETING NOTICES LISTED ON BACK***
Assistive listening devices are available for vse in the Covnty Board Room
. . .. .
EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
WASHINGTON COUNTY BOARD OF COMMISSIONERS
CONSENT CALENDAR *
SEPTEMBER 16, 2008
The following items are presented for Board approval/adoption:
DEP ARTMENT/AGENCY
ITEM
.
Administration
A. Approval of the August 26, and September 2, 2008 Board meeting
minutes.
Library
B. -Approval of lease agreement with Toshiba for library copiers for the
public.
Property Records and
Taxpayer Services
C. Approval of resolution, application for conveyance of tax forfeited
parcel 30.030.21.43.0018 to the City of Mahtomedi for a public use
(free of charge).
Public Health
D. Approval of amendment to the Public Health Preparedness and Cities
Readiness initiatives project agreement with the Minnesota
Department of Health and authorization for the County Board Chair
and County Administrator to enter into the agreement.
Public Works
E. Approval of resolution, final payment to Hardrives, Inc. in the amount
of$16,037.21 for the 2007 north overlays project.
Sheriff s Office
F. Approval to accept the software maintenance agreement with Radio IP
Software, Inc. for the squad mobile computer project.
G. Approval of Motorola Changer Order #11 to the radio service
agreement to extend the agreement for three months until December
31,2008.
H. Approval to award contract to Xybix Systems, Inc. for supplying,
installing and commissioning communications center furniture for the
Washington County Communications Center.
* Consent Calendar items are generally defIned as items of routine business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action.
***********************************************************.*************************
REMINDER: NO BOARD MEETING ON SEPTEMBER 30,2008 - 5TH TUESDAY
Date
September 16
September 16
September 17
September 17
September 17
September 18
September 18
Committee
Finance Committee Meeting
Housing and Redevelopment Authority
Workforce Investment Board
Counties Transit Improvement Board
Groundwater Advisory Committee
Minnesota Extension
Parks and Open Space Commission
MEETING NOTICES
Time
11 :30 p.m.
3:30 p.m.
8:30 a.m.
8:30 a.m.
3:30 p.m.
5:00 p.m.
7:00 p.m.
Location
Washington County Government Center
1584 Hadley Avenue North- Oakdale
2150 Radio Drive- Woodbury
90 West Plato Blvd. - St. Paul
Washington County Government Center
Washington County Government Center
Washington County Government Center
Air Quality of the Twin Cities
I am writing to you, my friend and colleague, to urge you to avoid complacency regarding the air
quality in the Twin Cities.
It is with a deep sense of sadness that at age 57 I am leaving the Twin Cities metropolitan area.
My entire adult life has been spent here, as a law student in the late 70's, a lawyer, and a personal trust
professional with a major bank. I have been employed in downtown Minneapolis or St. Paul for almost
30 years. After my marriage in 1986 I moved to Apple Valley and have commuted by bus or
automobile to one or the other downtowns ever since. Apple Valley is south of the Minnesota River,
and a ride down Interstate 35W or Cedar Avenue gives one a panoramic view ofthe Minneapolis
skyline. Over the years the smog has become increasingly frequent and thick.
It wasn't until the late 1990's that I began to have terrible sinus problems that, despite two
surgeries worsened and developed into asthma. I don't have any allergies to flowers, trees, weeds or
grasses. Having dealt with continually worsening breathing difficulties, I now can peg my reaction to
how high the particulate index is for our air in the metro. Did you know that Minnesota Pollution
Control Agency measures pollutants in our air? The particulate pollution is caused primarily by the
increase in traffic. There are standard ranges for measuring particulates in our air: 0 to 50 is "Good;"
50 to 100 is "Moderate" and over 1 00 is "Unhealthy" for sensitive groups. Our Twin Cities' air is
usually "Good" to "Moderate" but over time exposure to fairly high ratings, though still in the "Good"
to "Moderate" range, is taking its toll on my lung capacity. I am leaving the Twin Cities for the health
of my lungs.
A Minnesota peA official recently claimed on our State of Minnesota web-cite that our air is
cleaner now than 20 years ago. He was trying to diminish the significance of the new national lower
standard for ozone alerts. It is a sad day for Minnesota that our state government is so complacent
about the quality of the air we breathe. I challenge the PCA to truly demonstrate this ridiculous claim -
by what measure is our air cleaner? Perhaps there are fewer toxic gases from industry being released-
but the particulates from traffic are visible more days than not. Ethanol additives to gasoline have
increased the particulates in the air. I urge you to visit www.aimow.gov or the American Lung
Association web-cites and see how Minnesota and the Twin Cities stack up. We are not listed in the
top 25 places with clean air. We cross over into the yellow zone quite frequently - and these good and
moderate ratings are based on what produces immediate health reactions. The ratings don't factor in
that "Good" readings in the high 40's can have a cumulative effect over time on our respiratory
systems. I believe that asthma problems among young children are approaching epidemic proportions.
Air quality matters to us all.
I urge you, as a leader in this community, to insist that the Minnesota Pollution Control Agency
team up with our State Department of Transportation, the Health Department and the Metro Council,
Counties and Cities to develop comprehensive plans to control smog. Smog will only be reduced by
measures to reduce the particulates being put into the air by traffic. Clean and efficient mass transit,
transit that works 24/7, will conserve energy, and clean up the air. A hybrid and electric zone for the
inner ring, a congestion tax - all of these things could help reduce the smog and make the Twin Cities a
World Class place to live again.
I wish I had been more vigilant as I watched the air quality visibly decline on the skyline this
last 15 years or so. I sincerely hope you avoid a future epidemic of lung disease by working now to
solve the transit problems facing the Twin Cities. You can't afford to ignore this problem.
S~~
J~ qaaD CFP 961 Cowboy Canyon Dr, Green Valley, AZ 85614 Cell (612) 508-5365
formerly of Apple Valley, Minnesota