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Home My WebLink About2008-07-15 CC Packetez • THE ■/NTM►IAEE •! NIINN EEETl1 SPECIAL MEETING AGENDA CITY OF STILLWATER CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street JULY 15, 2008 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Budget Discussion 4:30 -Fire 5:00 — Police/Civil Defense/DARE/Parking 5:30 - Community Development REGULAR MEETING 7:00 P.M. AGEND CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 4:30 P.M. 7:00 P.M. APPROVAL OF MINUTES — Possible approval of the Ju08 regular, recessed and Executive Session meeting minutes PETITIONS, INDIVIDUALS, DELEGATION MEND ONS 1. Presentation of Human Rights Aw to Enc derson 2. Youth Service Bureau — Paul 3. Community Volunteer Servic 4. Proclamation: National Ni OPEN FORUM The Open Forum is a the meeting agenda. T staff regarding investi limit your comm is STAFF REP 1. Police ,ief `: 3. Clerk 5. City Engineer/PWD 7. Finance Director . Filings Update 2. F ief . Community Dev. Director 6. City Attorney 8. City Administrator s — Valerie Jones 008) cil meeting to address Council on subjects which are not a part of ke action or reply at the time of the statement or may give direction to rns expressed. Out of respect for others in attendance, please Or less. CON''', A* 1 ; olu ion 2008-92 directing payment of bills 2 Po le approval to purchase a printer — Administration Department 3. Possible approval of utility bill adjustments 4. Resolution 2008-94, resolution to enter contract between Washington Conservation District for the East Metro Water Resource Education Program (EMWREP) 5. Acceptance of Board of Water Commissioner's Financial Statement for period ending December 31, 2006 and 2007 PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. UNFINISHED BUSINESS 1. Discussion on sandwich board/signs NEW BUSINESS 1. Noise Variance Request — Lisa McNeil — 1309 Meadowlark Drive 2. Possible approval of plans & specifications and authorization for bids for 2008 Sidewal oject. (Resolution — Roll Call) 3. Possible adoption of resolution supporting a permanent height reduction forStillw Bridge (Resolution — Roll Call) 4. Discussion on meeting dates 5. Capital Day at the State Fair PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (cont. COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are consider utine by the City Council and will be enacted by one motion. There will be no se•arate disc sion on these items unless a Council Member or citizen so requests, in which event, the iA •e remled from the consent agenda and considered separately. Page 2 of 2 Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 07/15/2008 Subject: Candidate Filings At 5:00 p.m. candidate filings closed. The following have filed for the following offices: Ward 2 - Councilmember John Rheinberger Michael G. Gallagher Adam Frederick Micky Cook Ward 3 — Councilmember Wally Milbrandt Jim Roush Mary Sue Curley — Withdrawn 7/15/08 The Ward 2- Councilmember office will be on the Primary ballot on September 9, 2008. 1 LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2008-92 Ace Hardware Action Rental, Inc. Advanced Sportswear All Partitions And Parts AT&T Big Ink Inc. Board of Water Commissioner Boyer Ford Trucks Buberl Black Dirt, Inc. Carquest Auto Parts CDW Government, Inc. Clark, Luann Coca-Cola Bottling Company Cole Papers Emergency Automotive Technologies, Inc. Fastenal Company Fire Safety U.S.A. Goodin Company Gopher State One Call, Inc. Greeder & Mondor Electric Co. Holiday Credit Office Hydrologic Iceman Industries, Inc. Interlight Interstate All Battery Center Kane, Sean & Mollie Kath Companies Krongard, Leslie LarsonAllen LLP League of MN Cities LSA Design, Inc. Menards Metropolitan Council Minnesota/Wisconsin Playground MN Dept of Labor & Industry Moody's Investors Service Office Depot Olson, Ken OnSite Sanitation Onvoy Pioneer Rim and Wheel Co. Presenta Plaque Professional Wireless Communications Quill Corporation Equipment Repair Supplies Concrete & Trailer Adult Hockey Jerseys Replacement Bathroom Door/Lowell Telephone Dasher Ads June 2008 WAC Charges Vehicle Repair Supplies 7 Yards Black Dirt Equipment Repair Supplies APC Backups Cleaning At Public Works Soda for Concessions Janitorial Supplies 700 LED Max Brake Tight Misc parts for Public Works Shop Breathing Air Compressor, Eagle Raptor Equipment Repair Supplies June 2008 Billable Tickets Installation of Light Fixture for Flag Pole Fuel for Rec Center Equipment Repair Supplies Liquid Dust Control for Roads Light Bulbs Lithium Batteries Grading Escrow Refund CITGO Supergard Marine Refrigeration Work at Lily Lake Final Billing for Year End Audit 2007 Deductible for Claim # 11058016 Stillwater Parking Ramp Equipment Repair Supplies August 2008 Wastewater Charge Nets for Soccer Goals Quarterly State Surcharge Professional Services for GO Bond 2008B Office Supplies Reimburse for Minor Equipment Purchase Monthly Portable Restroom Rental Telephone Equipment Repair Supplies 1 Case Presenta Plaque Kits Battery Office Supplies 145.49 138.45 1,086.00 190.00 123.45 400.44 7,425.00 130.93 89.46 631.25 103.03 190.00 379.78 248.58 134.46 1,388.54 19,320.00 1,185.79 653.95 2,612.00 66.00 435.16 2,393.63 12.00 50.94 1,200.00 48.31 360.00 9,027.00 500.00 6,066.40 248.48 110,410.96 1,017.25 3,523.53 5,250.00 155.67 292.23 1,196.36 514.67 81.24 98.24 37.22 56.36 EXHIBIT " A" TO RESOLUTION #2008-92 Page 2 Riedell Shoes, Inc. RiverTown Newspaper Group Rose Floral Snap On Tools Springsted Sprint PCS St. Croix Boat & Packet Co. St. Croix Recreation Co. Stillwater Motor Company Sun Newspapers SW/WC Service Cooperatives T-Mobile T.A. Schifsky & Sons, Inc. Telemetry and Process Controls Tri-State Pump & Controls, Inc. Tru Green Limited Partnership Vermeer Sales and Service Veterans Memorial Washington Cty Information Technology Dept. Water Works Irrigation LLC Yocum Oil Company ADDENDUM Ace Hardware AMEM Aspen Mills Bank Plus BCA Training Breezy Point Resort Carquest Cartridge World Clark, Luann Denny Hecker Auto Connection Dougherty Funding LLC Dougherty Funding LLC Emergency Automotive Technologies Felsch, Chris Foremost Promotions Fury Dodge G & K Services GFOA Grafix Shoppe Lake Elmo Bank Lakeview Hospital Skates For Resale Publications Bedding Plants C-Clamp, Wire Crimp Professional Services for GO Bond 2008B Cell Phone June 2008 Services 32 Gallon Dome Top Vehicle Repairs Publications August 2008 Retiree's Health Insurance Cell Phone Asphalt Equipment Repair Charges Lift Station Improvements Fertilizer & Broadleaf Control/Parks C-Hook, Link Quarterly Maintenance Quick Access Parcel Updates Repair Irrigation System/ Lily Lake Park Fuel Equipment Repair Supplies Registration for Conference Police Uniforms 1st Half 2008 TIF #9 Collections Death Investigation Conference Lodging for Conference Equipment Repair Supplies Ink Cartridge Cleaning at City Hall Vehicle Repair Charges 1st Half 2008 TIF #10 Collections 1st Half 2008 TIF #10 Collections Vehicle Repair Charges Tuition Reimbursement Promotional Items for Lumberjack Days Vehicle Repair Charges Uniform Cleaning, Mats, Towels Accounting Seminar Police Shield/Hood of ATV 1st Half 2008 TIF #9 Collections Legal Blood Draw 2,083.81 84.00 307.14 25.77 23,069.02 71.57 33,107.06 188.85 30.97 87.69 41, 834.00 51.62 1,361.62 1,316.79 12,988.46 460.08 29.89 4,347.00 1,200.00 400.00 5,342.65 68.79 250.00 846.00 15,712.47 75.00 1,080.00 179.61 53.24 867.50 148.00 108, 620.69 100,736.75 485.00 885.00 264.27 22.31 3,354.75 616.50 48.99 15,712.47 40.00 EXHIBIT " A" TO RESOLUTION #2008-92 Page 3 Long Lake Villas 1st Half 2008 TIF #8 Collections 29,025.66 Magnuson Law Firm Professional Service through 07/11/08 8,473.33 National Association of Town Watch National Night Out Supplies 832.20 Office Depot Office Supplies 205.73 Office Max Office Supplies 35.29 Pfister, Richard 1st Half 2008 TIF #8 Collections 11,994.19 Qwest Telephone, T1 Lines 692.53 St. Croix Preservation, Inc 1st Half 2008 TIF #1 & #10 Collections 4,969.64 Stillwater Motors Vehicle Repair Charges 204.45 Stillwater Towing Vehicle Tow 90.53 Tousley Ford Vehicle Repair Charges 75.84 Tri-State Bobcat Mirror For ATV 106.49 US Bank 1st Half 2008 TIF #1 Collections 118,769.86 USA Mobility Pager Service 43.66 Wal-Mart General Supplies 141.50 Wrap-N-Ship Postage 40.08 Xcel Energy Electricity & Natural Gas 817.98 Adopted by the City Council this TOTAL 734,592.54 15th Day of July, 2008 MAGNUSON LAW FIRM LICENSED IN MINNESOTA AND WISCONSIN TET Duse2 OrTta DIA:ID/NC 333 NORM MAIN STREF.T • SW115 g202 • tiTtU,WAM, MN 55082 l'El,EPROSE: OS1)439-4464 FAX. (51)430.5641 wok MAoNTsoNTAwIlitm cum DAVID T. MAGNUSON DIMADNusomrzi:MAommNI,AwFmm cam TO: FROM: DATE: MEMORANDUM Mayor, City Council and Staff David T. Magnuson July 14, 2008 Sign Boards on Muin Street .10.1N D. MAgNUSON wm,konut- MACNUSONLAWN404.00M It is not a healthy thing to have a law on the books that is ignored or enforced in a willy- nilly fashion. If the votes are present on the Council, we could change our Code by passing an Ordinance with just two readings. The change could permit sandwich boards of a certain size, limit those that would obstruct pedestrians and impede views of traffic, and any other regulations that are not based on squelching speech. This local action however, does not deal with the State Law that prohibits advertising or other signage on the right of way. (It is interesting that benches with ads and phone booths are permitted), The problem is not unique to Stillwater. When streets like Main Street were planed, we did not have a MnDOT, and all control over the right ofway was vested in the City. We allowed zero lot line building on Main Street and in most of the Downtown. When MnDOT was created by the legislature, the law allowed the Commissioner to designate the right of way by Order. So, when the Order for Stillwater was written, it described just Main Street from Nelson to Laurel. This order of the Commissioner can he amended. If the desire is to not prohibit, but regulate, then we could ask MnDOT to amend its Order to exclude the sidewalk area. Then. if the sidewalk is no longer part of the MnDOT system, the City would have the right to control and regulate what goes on the sidewalk, According to a source at MnDOT, similar action was taken for New Prague, Chaska, and Jordan in the West Metro, We stand ready to march if we get the Order. Respectfully, 1,14 / David T. Mathmson /rim Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 7/15/08 Subject: Meeting Dates As a result of National Night Out and the Prima meetings will need to be rescheduled:. Tuesday, August 5, 2008 — National Night Out neral Elections the following As a result of discussions at, a meeting la sf August,: it was determined that Council • would like to attend "National Night Out" activities. Therefore a different meeting date will need to be held for theit st meeting in August (The Council Chambers will be used for HPC on Monday, August 4 he Library on Thursday, August 7) Tuesday, Novembe ,.2008 —''General ction Novembe d t is the General Election, it is suggested that the last Tuesday, October 28 be a idered as your 1st meeting of November. The following Tuesday, November:;11 is V erans Day and no public business can be conducted on a national h ng of Election Results General Elections will be held on Tuesday, September 9 and ember"4'' result, a special meeting must occur within two (2) days of the Primary Election and seven (7) days of the General Election as the Council is the Canvassing Board for the municipal portion of the election. It is my sugges that the canvassing board meet on: Thursday, September 11 at 8:00 a.m. (if there is a Municipal Primary) Thursday, November 6 at 8:00 a.m. THE BIRTHPLACE Of MINNEEOTA SPECIAL MEETING AGENDA CITY OF STILLWATER CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street JULY 15, 2008 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Budget Discussion 4:30 -Fire 5:00 — Police/Civil Defense/DARE/Parking 5:30 - Community Development REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES — Possible appro meeting minutes PETITIONS, INDIVIDUALS, DELEG 1. Presentation of Human Rigj 2. Youth Service Bureau —Pa 3. Community Volunteer Service 4. Proclamation: NationtU ight 0 OPEN FORUM 7:00 P.M. AGEN COMMENDATIONS ric Anderson e $ ers Valerie Jones ust 5, 2008 4:30 P.M. 7:00 P.M. ed and Executive Session The Open Forum is a portion of the Council r eetingo address Council on subjects which are not a part of the meeting agenda. The Council may to action or reply at the time of the statement or may give direction to staff regarding investigan of the concerns expressed. Out of respect for others in attendance, please limit your comments to. minutes or less STAFF R S 1. Police 2. Fire Chie CONSENT AGEN 1. Resolution 2008-92 directing payment of bills 2. Possible approval to purchase a printer — Administration Department 3. Possible approval of utility bill adjustments 4. Resolution 08-94, resolution to enter contract between Washington Conservation District for the East Metro Water Resource Education Program (EMWREP) 5. Acceptance of Board of Water Commissioner's Financial Statement for period ending December 31, 2006 and 2007 3. City Cier Community Dev. Director 5. City Engineer/PWD 7. Finance Director 6. City Attorney 8. City Administrator PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. UNFINISHED BUSINESS 1. Discussion on sandwich board/signs NEW BUSINESS 1. Noise Variance Request — Lisa McNeil — 1309 Meadowlark Drive 2. Possible approval of plans & specifications and authorization for bids for 2008 Sidewalk Project. 3. Discussion on meeting dates 4. Capital Day at the State Fair PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be rot enacted by one motion. There will be no separate discussion on the. citizen so requests, in which event, the items will be removed from th separately. ouncil and will be a Council Member or nda and considered Page 2 of 2 MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Budget — July 15, 2008 DATE: July 10, 2008 Gentlemen: Attached is a summary sheet of significant line item changes for the departments that will be presenting at the July 15th workshop. Also attached is the line item budget for your use. As per your instructions, I have asked Department Heads to only highlight significant items and they will work off of bullet sheets and talk only of significant items, unless asked further questions. As of this date, Sharon and I believe we will be able to submit a balanced budget to you for 2009 that will fall within levy limits and keep taxes generally flat. We are able to do this by taking advantage of attrition and some of the recommendations of Department Heads. t9(0,4YcitA&,4J SUMMARY OF INCREASES IN THE 2009 PROPOSED BUDGET Departments Departments Affecting Not Affecting General Tax Levy General Tax Levy Fire Personnel: Salaries 22,584 PERA 10,644 Health/Dental Insurance 14,224 Fuel 13,000 800 MHz Radio System 4,500 Total Fire 64,952 Police Personnel: Salaries 70,300 PERA 29,990 Health/Dental Insurance 22,136 Fuel 60,000 800 MHz Radio System 4,000 Liability/Worker's Comp Insurance 11,540 Total Police 197,966 Parking Personnel: Salaries 2,113 PERA 268 Health/Dental Insurance 1,082 Total Parking 3,463 Community Development Personnel: Salaries 8,351 PERA 1,003 Health/Dental Insurance 2,496 Fuel 1,250 Total Community Development 13,100 Building Inspections Personnel: Salaries 7,862 PERA 802 Health/Dental Insurance 1,063 Fuel 2,500 Total Building Inspections 12,227 Salaries and Health/Dental Insurance increase are a direct result of union contracts. PERA increases are primarily due to the statutory increase in employer contribution to the plan. CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2009 CAPITAL OUTLAY DEPARTMENT Fire GPS Units Computer Replacement (Laptop) Smart Board Turn Out Gear Fire Engine Replacement (for future purchase) Fire Safety/Public Safety Concept Site Plan & Design Development Fire Hose & Gear Dryer Paint Apparatus Bay Chief Response/Command Vehicle Total Fire REQUESTED PROPOSED Funding Sources 2,000 5,200 2,000 8,500 100,000 100,000 10,000 10,500 40,000 2,000 5,200 2,000 8,500 100,000 100,000 10,000 10,500 40,000 278,200 278,200 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds Account Name Computer Equipment Computer Equipment Computer Equipment Machinery & Equipment Automotive Equipment Improvements Machinery & Equipment Improvements Automotive Equipment GenerarLedger Budget Analysis Report (Rounded) User: SharonH Printed: 07/10/08 - 08:43AM Fiscal Year: 2009 2006 2007 2008 Actual Actual Adopted 2008 Estimated Account Description i1Iwar THE BIRTHPLACE Of MINNLSOIA 2009 2009 FTE Requested Proposed $ Variance % Variance 477,567 510,995 571,296 45,485 42,170 47,727 0 0 0 3,568 4,602 0 38,901 42,595 0 751 2,353 1,500 86,097 96,566 105,000 2,502 3,475 5,000 59,370 70,184 80,373 11,301 11,911 19,494 50,295 61,160 72,508 3,656 3,979 4,332 547 499 617 4,011 5,918 6,000 15,319 16,448 15,952 6,338 6,380 7,000 246,758 20,183 0 4,962 19,964 305 46,848 1,225 36,868 5,443 47,583 2,732 319 3,076 0 731 805,709 879,234 936,799 436,998 1,932 1,169 179 453 3,603 11,552 355. 4,562 1,274 1,699 3,624 325 53 4,260 12,899 65 1,689 208 1,800 3,000 500 1,120 4,000 12,000 350 3,500 1,500 100 4070 E05 1000-0000 1100-0000 1111-0000 1112-0000 1113-0000 1199-0000 1200-0000 1300-0000 1410-0000 1420-0000 1500-0000 1520-0000 1540-0000 1700-0000 1910-0000 1920-0000 E10 457 2000-0000 641 2101-0000 0 2103-0000 782 2107-0000 430 2108-0000 9,239 2110-0000 0 2111-0000 493 2115-0000 254 2201-0000 GENERAL FUND FIRE PERSONNEL SERVICES Full Time Salaries Overtime - Full Time Severance Pay Sick Pay Vacation Pay Labor/Benefits-Vehicle Repair Part Time Salaries Overtime - Part Time PERA FICA/Medicare Hospital / Medical Dental Insurance Life Insurance Uniform Allowance Holiday Pay Medical Evaluations PERSONNEL SERVICES Totals: SUPPLIES Office Supplies General Supplies Auto Maintenance Supplies Computer Software Fire Education Materials Automotive Fuel Paper/Forms Tires Equipment Repair Supplies 0.00 592,168 592,168 20,872 0.00 48,500 48,500 773 0.00 0 0 0 0.00 0 0 0 0.00 0 0 0 0.00 1,500 1,500 0 0.00 105,000 105,000 0 0.00 5,000 5,000 0 0.00 91,017 91,017 10,644 0.00 19,485 19,485 (9) 0.00 86,390 86,390 13,882 0.00 4,674 4,674 342 0.00 551 551 (66) 0.00 6,000 6,000 0 0.00 17,664 17,664 1,712 0.00 7,000 7,000 0 4 2 0 0 0 0 0 0 13 0 19 8 (11) 0 11 0 0.00 984,949 984,949 48,150.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,800 3,000 500 1,120 4,000 13,500 350 3,500 1,500 5.14 1,800 3,000 500 1,120 4,000 25,000 350 3,500 1,500 0 0 0 0 0 13,000 0 0 0 0 0 0 0 0 108 0 0 0 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 1 of 3 2006 2007 2008 2008 2009 Actual Actual Adopted Estimated Account Description FTE Requested 2009 Proposed $ Variance % Variance 11,016 12,392 6,000 759 2301-0000 Safety Equipment 9,603 9,915 6,000 1,667 2302-0000 Other Minor Equipment 45,696 47,130 39,770 14,722 SUPPLIES Totals: 0.00 6,000 6,000 0 0 0.00 6,000 6,000 0 0 0.00 41,270 52,770 13,000.00 32.69 E15 SERVICES AND CHARGES 0 0 1,200 0 3010-0000 Internet Service 0.00 1,200 1,200 0 0 6,129 3,717 7,000 478 3099-0000 Professional Services 0.00 7,000 7,000 0 0 1,687 1,687 1,500 844 3101-0000 Telephone 0.00 1,500 1,500 0 0 579 297 750 180 3102-0000 Postage 0.00 750 750 0 0 1,344 1,740 2,000 1,283 3103-0000 Cellular Phones 0.00 2,000 2,000 0 0 4,638 3,534 4,800 1,118 3104-0000 Pager Services 0.00 4,800 4,800 0 0 844 547 7,000 0 3105-0000 800 MHZ Radio Service Fee 0.00 11,500 11,500 4,500 64 534 731 550 223 3200-0000 Mileage 0.00 550 550 0 0 3,940 4,038 3,000 55 3201-0000 Seminar/Conference Fees 0.00 3,000 3,000 0 0 25 0 500 115 3202-0000 Meals 0.00 500 500 0 0 2,003 1,947 1,750 492 3203-0000 Housing 0.00 1,750 1,750 0 0 9,761 10,844 10,000 5,330 3204-0000 Training and Education 0.00 10,000 10,000 0 0 578 523 1,000 783 3400-0000 Printing and Publishing 0.00 1,000 1,000 0 0 52,378 57,044 59,432 1,395 3500-0000 General Insurance 0.00 63,213 63,213 3,781 6 13,788 17,633 20,000 6,678 3701-0000 Vehicle Repair Charges 0.00 20,000 20,000 0 0 240 603 2,500 50 3702-0000 Equipment Repair Charges 0.00 2,500 2,500 0 0 2,648 745 2,500 1,926 3707-0000 Maintenance Agreements 0.00 2,500 2,500 0 0 101,116 105,629 125,482 20,950 SERVICES AND CHARGES Tot 0.00 133,763 133,763 8,281.00 6.60 E20 MISCELLANEOUS 1,550 1,115 1,800 2,156 4000-0000 Memberships and Dues 0.00 1,800 1,800 0 0 608 1,005 800 213 4001-0000 Subscriptions 0.00 800 800 0 0 128 48 250 0 4002-0000 Laundry 0.00 250 250 0 0 3,141 4,460 3,500 1,411 4099-0000 Miscellaneous Charges 0.00 3,500 3,500 0 0 5,427 6,628 6,350 3,779 MISCELLANEOUS Totals: 0.00 6,350 6,350 - 0.00 E25 CAPITAL OUTLAY 0 9,777 40,200 0 5200-0000 C/O & Improvements 0.00 110,500 110,500 70,300 175 25,286 61,721 70,500 1,191 5300-0000 C/O Machinery & Equipment 0.00 18,500 18,500 (52,000) (74) 5,816 3,691 30,200 0 5310-0000 C/O MIS Computer Equipment 0.00 9,200 9,200 (21,000) (70) 84,754 0 100,000 0 5400-0000 C/O Automotive Equipment 0.00 140,000 140,000 40,000 40 115,857 75,189 240,900 1,191 CAPITAL OUTLAY Totals: 0.00 278,200 278,200 37,300.00 15.48 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 2 of 3 2006 2007 2008 2008 2009 Actual Actual Adopted Estimated Account Description FTE Requested 2009 Proposed $ Variance % Variance 0 0 E35 DEPRECIATION 0 0 0 7010-0000 Depreciation -Purchased 0 0 0 7020-0000 Depreciation -Contributed 0.00 0 0 0 0 0.00 0 0 0 0 0 0 0 0 DEPRECIATION Totals: 0.00 0 0 - 0.00 1,073,805 1,113,810 1,349,301 477,640 EXPENDITURES TOTALS: 0.00 1,444,532 1,456,032 106,731.00 7.91 0 0 0 0 DEPT REVENUES 1,073,805 1,113,810 1,349,301 477,640 DEPT EXPENSES 0.00 0 0 0.00 0.00 1,444,532 1,456,032 106,731.00 0.00 7.91 (1,073,805) (1,113,810) (1,349,301) (477,640) FIRE Totals: 0.00 (1,444,532) (1,456,032) (106,731.00) 7.91 0 0 0 0 FUND REVENUES 1,073,805 1,113,810 1,349,301 477,640 FUND EXPENSES 0.00 0 0 0.00 0.00 1,444,532 1,456,032 106,731.00 0.00 7.91 (1,073,805) (1,113,810) (1,349,301) (477,640) FIRE Totals: 0.00 (1,444,532) (1,456,032) (106,731.00) 7.91 0 0 0 0 REPORT REVENUES 0.00 0 0 0.00 0.00 1,113,810 1,349,301 477,640 REPORT EXPENSES 0.00 1,444,532 1,456,032 106,731.00 7.91 1,073,805 (1,073,805) (1,113,810) (1,349,301) (477,640) REPORT TOTALS: 0.00 (1,444,532) (1,456,032) (106,731.00) 7.91 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 3 of 3 DEPARTMENT Police Computer Replacement (2) MDC Replacement In -Car Video Systems Laserfiche Projector Marked Patrol Vehicles (3) Unmarked Police Vehicle (1) Radar Units Handguns Tasers Total Police CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2009 CAPITAL OUTLAY REQUESTED PROPOSED Funding Sources 2,400 20,000 15,000 2,500 1,800 132,000 27,000 2,500 15,000 4,000 2,400 20,000 15,000 2,500 1,800 132,000 27,000 2,500 15,000 4,000 222,200 222,200 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds 2009 Bonds Account Name Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Automotive Equipment Automotive Equipment Machinery & Equipment Machinery & Equipment Machinery & Equipment General Ledger Budget Analysis Report (Rounded) User: SharonH Printed: 07/10/08 - 08:43AM Fiscal Year: 2009 2006 Actual 2007 Actual 2008 2008 Adopted Estimated Account Description St1er THE BIRTHPLACE OF MINNESOIA 2009 2009 FTE Requested Proposed $ Variance % Variance 1,370,994 1,361,555 1,657,511 93,322 118,364 95,000 0 0 0 29,870 14,956 0 34,545 38,002 0 101,309 115,760 0 2,306 4,720 4,000 30,595 40,271 60,000 452 1,463 0 169,345 190,627 226,393 27,607 28,519 32,978 137,752 154,803 197,676 10,232 10,815 11,628 1,507 1,253 1,657 18,914 13,098 20,000 65,760 64,415 56,207 677,921 53,900 0 0 18,223 38,664 1,096 10,015 258 97,820 13,020 105,915 7,376 857 10,407 926 2,094,509 2,158,623 2,363,050 1,036,397 5,836 8,659 2,820 60,045 1,844 2,931 418 12,804 6,693 12,461 4,593 68,476 30 4,555 852 4,416 6,500 13,000 1,500 65,000 1,800 2,500 700 11,000 100 4060 E05 1000-0000 1100-0000 1110-0000 1111-0000 1112-0000 1113-0000 1199-0000 1200-0000 1300-0000 1410-0000 1420-0000 1500-0000 1520-0000 1540-0000 1700-0000 1910-0000 El0 3,689 2000-0000 5,379 2101-0000 1,953 2103-0000 41,490 2110-0000 0 2111-0000 0 2115-0000 58 2201-0000 522 2302-0000 GENERAL FUND POLICE PERSONNEL SERVICES Full Time Salaries Overtime - Full Time Overtime - Fulltime (Airport) Severance Pay Sick Pay Vacation Pay Labor/Benefits-Vehicle Repair Part Time Salaries Overtime - Part Time PERA FICA/Medicare Hospital / Medical Dental Insurance Life Insurance Uniform Allowance Holiday Pay PERSONNEL SERVICES Totals: SUPPLIES Office Supplies General Supplies Auto Maintenance Supplies Automotive Fuel Paper/Forms Tires Equipment Repair Supplies Other Minor Equipment 0.00 1,709,363 1,709,363 51,852 0.00 95,000 95,000 0 0.00 0 0 0 0.00 0 0 0 0.00 0 0 0 0.00 0 0 0 0.00 4,000 4,000 0 0.00 95,000 60,000 0 0.00 0 0 0 0.00 256,383 256,383 29,990 0.00 38,225 35,547 2,569 0.00 218,894 218,894 21,218 0.00 12,546 12,546 918 0.00 1,479 1,479 (178) 0.00 20,000 20,000 0 0.00 74,655 74,655 18,448 3 0 0 0 0 0 0 0 0 13 8 11 8 (11) 0 33 0.00 2,525,545 2,487,867 124,817.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,500 13,000 1,500 65,000 1,800 2,500 700 12,000 5.28 6,500 13,000 1,500 125,000 1,800 2,500 700 12,000 0 0 0 60,000 0 0 0 1,000 0 0 0 92 0 0 0 9 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 1 of 3 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 95,358 102,076 102,000 53,092 SUPPLIES Totals: 0.00 103,000 163,000 61,000.00 59.80 E15 SERVICES AND CHARGES 3,989 5,600 7,000 5,335 3099-0000 Other Professional Services 0.00 7,000 7,000 0 0 1,466 0 2,500 0 3101-0000 Telephone 0.00 2,500 2,500 0 0 1,013 1,119 1,500 482 3102-0000 Postage 0.00 1,500 1,500 0 0 7,705 15,232 10,000 6,877 3103-0000 Cellular Phones 0.00 10,000 10,000 0 0 146 1,272 1,500 1,466 3104-0000 Pagers 0.00 1,500 1,500 0 0 2,642 4,024 11,000 405 3105-0000 800 MHZ Radio Service Fee 0.00 11,000 15,000 4,000 36 18,864 16,947 26,500 270 3106-0000 Terminal Access Charge 0.00 26,500 26,500 0 0 1,125 391 2,000 0 3200-0000 Mileage 0.00 2,000 2,000 0 0 11,328 7,699 18,000 2,404 3201-0000 Training 0.00 18,000 18,000 0 0 1,841 709 2,000 1,054 3202-0000 Meals 0.00 2,000 2,000 0 0 1,366 2,450 3,000 678 3203-0000 Housing 0.00 3,000 3,000 0 0 14,212 18,441 4,000 7,860 3204-0000 Education 0.00 4,000 4,000 0 0 2,845 1,953 2,500 952 3400-0000 Printing and Publishing 0.00 2,500 2,500 0 0 71,559 68,909 76,795 0 3500-0000 General Insurance 0.00 88,335 88,335 11,540 15 6,377 13,331 12,000 2,822 3701-0000 Vehicle Repair Charges 0.00 12,000 12,000 0 0 6,760 1,306 3,000 970 3702-0000 Equipment Repair Charges 0.00 3,000 3,000 0 0 4,255 558 6,000 0 3707-0000 Maintenance Agreements 0.00 6,000 6,000 0 0 0 0 4,000 0 3804-0000 Equipment Rental/Lease 0.00 4,000 4,000 0 0 157,493 159,940 193,295 31,575 SERVICES AND CHARGES Tot 0.00 204,835 208,835 15,540.00 8.04 E20 MISCELLANEOUS 1,610 4,005 2,000 1,530 4000-0000 Memberships and Dues 0.00 2,000 2,000 0 0 100 128 500 84 4001-0000 Subscriptions 0.00 500 500 0 0 5,976 4,568 7,500 156 4004-0000 Vet Fees 0.00 7,500 6,000 (1,500) (20) 1,644 1,255 2,500 216 4008-0000 Doctor'S Fees 0.00 2,500 2,500 0 0 2,361 10,463 3,500 2,939 4099-0000 Miscellaneous Charges 0.00 3,500 3,500 0 0 11,690 20,418 16,000 4,925 MISCELLANEOUS Totals: 0.00 16,000 14,500 (1,500.00) (9.38) E25 CAPITAL OUTLAY 32,929 79,396 9,500 6,563 5300-0000 C/O Machinery & Equipment 0.00 21,500 21,500 12,000 126 26,530 35,462 131,800 66,818 5310-0000 C/O MIS Computer Equipment 0.00 41,700 41,700 (90,100) (68) 123,953 90,306 154,000 134,214 5400-0000 C/O Automotive Equipment 0.00 159,000 159,000 5,000 3 183,412 205,164 295,300 207,594 CAPITAL OUTLAY Totals: 0.00 222,200 222,200 (73,100.00) (24.75) 0 E35 DEPRECIATION 0 0 0 7010-0000 Depreciation -Purchased 0.00 0 0 0 0 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 2 of 3 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 0 0 0 0 7020-0000 Depreciation -Contributed 0.00 0 0 0 0 0 0 0 0 DEPRECIATION Totals: 0.00 0 0 0.00 2,542,462 2,646,222 2,969,645 1,333,584 EXPENDITURES TOTALS: 0.00 3,071,580 3,096,402 126,757.00 4.27 0 0 0 0 DEPT REVENUES 0.00 0 0 0.00 0.00 2,542,462 2,646,222 2,969,645 1,333,584 DEPT EXPENSES 0.00 3,071,580 3,096,402 126,757.00 4.27 (2,542,462) (2,646,222) (2,969,645) (1,333,584) POLICE Totals: 0.00 (3,071,580) (3,096,402) (126,757.00) 4.27 0 0 0 0 FUND REVENUES 0.00 0 0 0.00 0.00 2,542,462 2,646,222 2,969,645 1,333,584 FUND EXPENSES 0.00 3,071,580 3,096,402 126,757.00 4.27 (2,542,462) (2,646,222) (2,969,645) (1,333,584) POLICE Totals: 0.00 (3,071,580) (3,096,402) (126,757.00) 4.27 0 0 0 0 REPORT REVENUES 0.00 0 0 0.00 0.00 2,542,462 2,646,222 2,969,645 1,333,584 REPORT EXPENSES 0.00 3,071,580 3,096,402 126,757.00 4.27 (2,542,462) (2,646,222) (2,969,645) (1,333,584) REPORT TOTALS: 0.00 (3,071,580) (3,096,402) (126,757.00) 4.27 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 3 of 3 General Ledger Budget Analysis Report (Rounded) User: SharonH Printed: 07/10/08 - 08:44AM Fiscal Year: 2009 (Siflwer M I N N E S O I A THE 8 f R T H P L A C E O F 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FIE Requested Proposed $ Variance % Variance 0 0 100 GENERAL FUND 4085 CIVIL DEFENSE E 1 0 SUPPLIES 1,949 50 82 2101-0000 General Supplies 0.00 50 50 0 0 1,949 50 82 SUPPLIES Totals: 0.00 50 50 - 0.00 E15 SERVICES AND CHARGES 590 0 2,500 0 3104-0000 Alarms And Sirens 0.00 2,500 2,500 0 0 0 0 0 0 3200-0000 Mileage 0.00 0 0 0 0 616 1,525 900 190 3201-0000 Seminar/Conference Fees 0.00 900 900 0 0 1,050 0 1,000 0 3203-0000 Housing 0.00 1,000 1,000 0 0 66 61 61 0 3500-0000 General Insurance 0.00 65 65 4 7 217 215 0 69 3600-0000 Electricity 0.00 0 0 0 0 0 0 1,500 0 3706-0000 Command Post Maintenance 0.00 1,500 1,500 0 0 2,539 1,801 5,961 259 SERVICES AND CHARGES Tot 135 97 E20 MISCELLANEOUS 425 300 260 4000-0000 Memberships And Dues 4,107 250 553 4099-0000 Miscellaneous Charges 0.00 5,965 5,965 4.00 0.07 0.00 300 300 0 0 0.00 250 250 0 0 232 4,532 550 813 MISCELLANEOUS Totals: 0.00 550 550 0.00 0 0 E25 CAPITAL OUTLAY 24,354 0 0 5300-0000 C/O Machinery & Equipment 1,304 6,300 0 5310-0000 C/O MIS Equipment 0 0.00 0 0 0 0.00 2,000 2,000 (4,300) 0 (68) 25,659 6,300 0 CAPITAL OUTLAY Totals: 0.00 2,000 2,000 (4,300.00) (68.25) E35 DEPRECIATION 0 0 0 7010-0000 Depreciation -Purchased 0.00 0 0 0 0 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:44AM) Page 1 of 2 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FfE Requested Proposed $ Variance % Variance 0 0 0 0 DEPRECIATION Totals: 0.00 0 0 0.00 2,771 33,941 12,861 1,155 EXPENDITURES TOTALS: 0.00 8,565 8,565 (4,296.00) (33.40) 0 0 0 0 DEPT REVENUES 0.00 0 0 0.00 0.00 2,771 33,941 12,861 1,155 DEPT EXPENSES 0.00 8,565 8,565 (4,296.00) (33.40) (2,771) (33,941) (12,861) (1,155) CIVIL DEFENSE Totals: 0.00 (8,565) (8,565) 4,296.00 (33.40) 0 0 0 0 FUND REVENUES 0.00 0 0 0.00 0.00 2,771 33,941 12,861 1,155 FUND EXPENSES 0.00 8,565 8,565 (4,296.00) (33.40) (2,771) (33,941) (12,861) (1,155) CIVIL DEFENSE Totals: 0.00 (8,565) (8,565) 4,296.00 (33.40) 0 0 0 0 REPORT REVENUES 0.00 0 0 0.00 0.00 2,771 33,941 12,861 1,155 REPORT EXPENSES 0.00 8,565 8,565 (4,296.00) (33.40) (2,771) (33,941) (12,861) (1,155) REPORT TOTALS: 0.00 (8,565) (8,565) 4,296.00 (33.40) GL - Budget Analysis Report (Rounded) (07/10/08 - 08:44AM) Page 2 of 2 General Ledger Budget Analysis Report (Rounded) User: SharonH Printed: 07/10/08 - 08:44AM Fiscal Year: 2009 StiUwater THE BIRTHPLACE O F MINNESOTA 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 263 DARE FUND R40 MISCELLANEOUS 422 489 0 0 3810-0200 Interest Earnings 0.00 0 0 0 0 0 0 500 0 3820-0100 Donations 0.00 500 500 0 0 0 0 0 0 3880-0100 Miscellaneous Income 0.00 0 0 0 0 0 0 0 0 3880-0600 Merchandise 0.00 0 0 0 0 422 489 500 0 MISCELLANEOUS Totals: 0.00 500 500 0.00 3,500 2,500 2,500 R45 OTHER FINANCING SOURCES 1,250 3910-0100 Transfer In -General Fund 0.00 2,500 2,500 0 0 3,500 2,500 2,500 1,250 OTHER FINANCING SOURCES ' 0.00 2,500 2,500 0.00 3,922 2,989 3,000 1,250 REVENUES TOTALS: 0.00 3,000 3,000 0.00 0.00 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:44AM) Page 1 of 4 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 2,536 1,204 3,000 4263 DARE E10 SUPPLIES 780 2101-0000 General Supplies 0.00 3,000 3,000 0 0 2,536 1,204 3,000 780 SUPPLIES Totals: 0.00 3,000 3,000 0.00 2,536 1,204 3,000 780 EXPENDITURES TOTALS: 0 0 0 0 DEPT REVENUES 2,536 1,204 3,000 780 DEPT EXPENSES (2,536) (1,204) 0.00 3,000 3,000 0.00 0.00 0.00 0 0 0.00 0.00 0.00 3,000 3,000 0.00 0.00 (3,000) (780) DARE Totals: 0.00 (3,000) (3,000) 0.00 0.00 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:44AM) Page 2 of 4 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 3,922 2,989 3,000 1,250 FUND REVENUES 2,536 1,204 3,000 780 FUND EXPENSES 0.00 3,000 3,000 0.00 3,000 3,000 0.00 0.00 0.00 0.00 1,386 1,785 0 470 DARE Totals: 0.00 0 0 0.00 0.00 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:44AM) Page 3 of 4 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 3,922 2,989 3,000 1,250 REPORT REVENUES 2,536 1,204 3,000 780 REPORT EXPENSES 1,386 1,785 0 470 REPORT TOTALS: 0.00 3,000 3,000 0.00 0.00 0.00 3,000 3,000 0.00 0.00 0.00 0 0 0.00 0.00 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:44AM) Page 4 of 4 General Ledger Budget Analysis Report (Rounded) User: SharonH Printed: 07/10/08 - 08:43AM Fiscal Year: 2009 (fflw_ater THE BIRTHPLACE OE MINNESOTA 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 720 PARKING FUND R10 LICENSES AND PERMITS 42,938 41,658 40,000 21,040 3140-0105 Parking Permits 0.00 40,000 40,000 0 0 42,938 41,658 40,000 21,040 LICENSES AND PERMITS Tota 0.00 40,000 40,000 0.00 R25 CHARGES FOR SERVICES 96,679 85,165 95,000 20,121 3560-0120 Parking Machine-S Main Lot 0.00 85,000 85,000 (10,000) (11) 47,265 47,737 48,000 12,424 3560-0340 Parking Machine -River Lot 0.00 47,000 47,000 (1,000) (2) 143,944 132,902 143,000 32,545 CHARGES FOR SERVICES Tot 0.00 132,000 132,000 (11,000.00) (7.69) R30 FINES AND FORFEITS 35,216 38,804 35,000 7,628 3610-0100 Parking Tickets 0.00 35,000 35,000 0 0 50,416 39,891 50,000 2,972 3610-0200 Parking Fines - County 0.00 40,000 40,000 (10,000) (20) 85,632 78,695 85,000 10,600 FINES AND FORFEITS Totals: 0.00 75,000 75,000 (10,000.00) (11.76) R40 MISCELLANEOUS 14,917 20,097 16,000 0 3810-0200 Interest Earnings 0.00 18,000 18,000 2,000 13 164 0 0 0 3830-0100 Sale of Property 0.00 0 0 0 0 0 0 0 0 3870-0100 Refunds And Reimbursements 0.00 0 0 0 0 0 30 0 0 3880-0100 Miscellaneous Income 0.00 0 0 0 0 (623) (830) 0 (195) 3880-0200 Cash Over/Short 0.00 0 0 0 0 14,459 19,297 16,000 (195) MISCELLANEOUS Totals: 0.00 18,000 18,000 2,000.00 12.50 R45 OTHER FINANCING SOURCES 0 0 0 0 3910-0428* Transfer In -Co Bonds 1998 0.00 0 0 0 0 0 0 0 0 OTHER FINANCING SOURCES ' 0.00 0 0 0.00 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 1 of 7 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FIE Requested Proposed $ Variance % Variance 286,973 272,552 284,000 63,989 REVENUES TOTALS: 0.00 265,000 265,000 (19,000.00) (6.69) GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 2 of 7 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 4720 PARKING E05 PERSONNEL SERVICES 56,021 41,920 46,607 20,983 1000-0000 Full Time Salaries 0.00 48,720 48,720 2,113 5 1,664 2,963 3,000 735 1100-0000 Overtime - Full Time 0.00 3,000 3,000 0 0 640 1,118 0 284 1112-0000 Sick Pay 0.00 0 0 0 0 3,405 3,714 0 1,260 1113-0000 Vacation Pay 0.00 0 0 0 0 26,130 24,089 35,000 7,236 1200-0000 Part -Time Salaries 0.00 35,000 35,000 0 0 956 478 1,000 0 1300-0000 Overtime - Part Time 0.00 1,000 1,000 0 0 2,738 3,070 3,224 1,510 1410-0000 PERA 0.00 3,492 3,492 268 8 5,721 5,640 6,549 2,304 1420-0000 FICA/Medicare 0.00 6,711 6,711 162 2 4,817 5,168 6,204 3,939 1500-0000 Hospital / Medical 0.00 7,247 7,247 1,043 17 441 461 502 316 1520-0000 Dental lnsurance 0.00 541 541 39 8 63 53 71 37 1540-0000 Life Insurance 0.00 64 64 (7) (10) 671 269 1,000 386 1700-0000 Uniform Allowance 0.00 1,000 1,000 0 0 103,267 88,942 103,157 38,990 PERSONNEL SERVICES Totals: 0.00 106,775 106,775 3,618.00 3.51 El0 SUPPLIES 64 68 500 0 2000-0000 Office Supplies 0.00 500 500 0 0 2,830 5,054 5,000 0 2101-0000 General Supplies 0.00 5,000 5,000 0 0 2,287 2,293 3,000 1,403 2110-0000 Automotive Fuel 0.00 3,000 3,000 0 0 0 0 700 0 2111-0000 Paper/Forms 0.00 700 700 0 0 99 81 4,000 0 2201-0000 Equipment Repair Supplies 0.00 4,000 4,000 0 0 2,271 1,545 2,000 0 2302-0000 Other Minor Equipment 0.00 2,000 2,000 0 0 7,551 9,041 15,200 1,403 SUPPLIES Totals: 0.00 15,200 15,200 0.00 E15 SERVICES AND CHARGES 0 0 0 2,590 3000-0000 Contractual 0.00 0 0 0 0 0 250 0 0 3008-0000 Legal 0.00 0 0 0 0 0 680 10,000 4,680 3099-0000 Other Professional Services 0.00 10,000 10,000 0 0 981 578 700 115 3102-0000 Postage 0.00 700 700 0 0 0 0 1,000 0 3201-0000 Seminar/Conference Fees 0.00 1,000 1,000 0 0 0 0 100 0 3202-0000 Meals 0.00 100 100 0 0 0 0 250 0 3203-0000 Housing 0.00 250 250 0 0 0 0 2,000 0 3204-0000 Training and Education 0.00 2,000 2,000 0 0 5,914 2,600 5,000 4,845 3400-0000 Printing and Publishing 0.00 5,000 5,000 0 0 3,280 3,813 4,591 0 3500-0000 General Insurance 0.00 4,898 4,898 307 7 1,612 68 2,500 643 3702-0000 Equipment Repair Charges 0.00 2,500 2,500 0 0 14,968 11,340 3,300 0 3707-0000 Maintenance Agreements 0.00 0 0 (3,300) (100) 0 0 0 0 3709-0000 Sealcoating 0.00 0 0 0 0 2,526 7,378 0 637 3900-0000 Sales Tax 0.00 8,000 8,000 8,000 0 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 3 of 7 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 16,430 16,923 17,431 10,168 3906-0000 Admin Charges -General Fund 0.00 18,000 18,000 569 3 45,711 43,630 46,872 23,677 SERVICES AND CHARGES Tot 0.00 52,448 52,448 5,576.00 11.90 E20 MISCELLANEOUS 0 0 0 0 4009-0000 Loss On Credit Transactions 0.00 0 0 0 0 4,026 5,634 1,000 1,148 4099-0000 Miscellaneous Charges 0.00 1,000 1,000 0 0 4,026 5,634 1,000 1,148 MISCELLANEOUS Totals: 0.00 1,000 1,000 - 0.00 E25 CAPITAL OUTLAY 0 0 0 0 5200-0000 C/O & Improvements 0.00 0 0 0 0 0 0 0 10,044 5300-0000 C/O Machinery & Equipment 0.00 0 0 0 0 0 0 0 0 5310-0000 C/O MIS Computer Equipment 0.00 0 0 0 0 0 0 28,000 31,851 5400-0000 C/O Automotive Equipment 0.00 0 0 (28,000) (100) 0 0 28,000 41,895 CAPITAL OUTLAY Totals: 0.00 0 0 (28,000.00) (100.00) 0 E30 DEBT SERVICE 0 0 0 6010-0000 Debt Service 0.00 0 0 0 0 0 0 0 0 DEBT SERVICE Totals: 0.00 0 0 - 0.00 E35 DEPRECIATION 29,585 33,544 30,000 0 7010-0000 Depreciation -Purchased Asset 0 0 0 0 7020-0000 Depreciation -Contributed Asset 0.00 3,500 3,500 (26,500) (88) 0.00 0 0 0 0 29,585 33,544 30,000 0 DEPRECIATION Totals: 0.00 3,500 3,500 (26,500.00) (88.33) E40 OTHER FINANCING USES 3,726 0 0 0 9100-0000 Transfer Out -General Fund 0.00 0 0 0 3,726 0 0 0 OTHER FINANCING USES Tot 0.00 0 0 - 0.00 193,865 180,791 224,229 107,113 EXPENDITURES TOTALS: 0.00 178,923 178,923 (45,306.00) (20.21) 0 193,865 0 0 180,791 224,229 0 107,113 DEPT REVENUES DEPT EXPENSES 0.00 0 0 0.00 0.00 178,923 178,923 (45,306.00) 0.00 (20.21) (193,865) (180,791) (224,229) (107,113) PARKING Totals: 0.00 (178,923) (178,923) 45,306.00 (20:21) GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 4 of 7 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FI'E Requested Proposed $ Variance % Variance 4721 RIVERVIEW PARKING LOT-3R E15 SERVICES AND CHARGES 0 786 0 0 3706-0000 Repair Charges 0 8,694 17,388 4,347 3707-0000 Maintenance Agreements 0 0.00 0 0 0 0 0.00 17,388 17,388 0 0 9,480 17,388 4,347 SERVICES AND CHARGES Tot 0.00 17,388 17,388 0.00 0 9,480 17,388 4,347 EXPENDITURES TOTALS: 0 0 0 0 0 0 DEPT REVENUES 9,480 17,388 4,347 DEPT EXPENSES 0.00 17,388 17,388 0.00 0.00 0.00 0 0 0.00 0.00 0.00 17,388 17,388 0.00 0.00 (9,480) (17,388) (4,347) RIVERVIEW PARKING LOT-3R 0.00 (17,388) (17,388) 0.00 0.00 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 5 of 7 2006 2007 2008 2008 2009 Actual Actual Adopted Estimated Account Description FTE Requested 2009 Proposed $ Variance % Variance 286,973 272,552 284,000 63,989 FUND REVENUES 193,865 190,270 241,617 111,460 FUND EXPENSES 0.00 265,000 265,000 (19,000.00) 0.00 196,311 196,311 (45,306.00) (6.69) 0.00 93,108 82,282 42,383 (47,471) RIVERVIEW PARKING LOT-3R 0.00 68,689 68,689 26,306.00 62.07 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 6 of 7 2006 2007 2008 2008 2009 Actual Actual Adopted Estimated Account Description FTE Requested 2009 Proposed $ Variance % Variance 286,973 272,552 284,000 63,989 REPORT REVENUES 0.00 265,000 265,000 (19,000.00) (6.69) 193,865 190,270 241,617 111,460 REPORT EXPENSES 0.00 196,311 196,311 (45,306.00) 93,108 82,282 42,383 (47,471) REPORT TOTALS: (18.75) 0.00 68,689 68,689 26,306.00 62.07 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:43AM) Page 7 of 7 DEPARTMENT CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2009 CAPITAL OUTLAY REQUESTED PROPOSED Funding Sources Account Name Community Development Computer Replacement (1 Computer, 1 Laptop) 2,700 2,700 2009 Bonds Computer Equipment ArcView Spactial Analyst Software 2,500 2,500 2009 Bonds Computer Equipment Total Community Development 5,200 5,200 General Ledger Budget Analysis Report (Rounded) User: SharonH Printed: 07/10/08 - 08:45AM Fiscal Year: 2009 Sti1Iwater THE BIRTHPLACE OF MINNESO 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 100 GENERAL FUND 4055 COMMUNITY DEVELOPMENT E05 PERSONNEL SERVICES 119,238 154,152 174,590 79,007 1000-0000 Full Time Salaries 0.00 182,941 182,941 8,351 5 75 8 1,000 0 1100-0000 Overtime - Full Time 0.00 1,000 1,000 0 0 54,047 0 0 0 1111-0000 Severance Pay 0.00 0 0 0 0 837 1,751 0 964 1112-0000 Sick Pay 0.00 0 0 0 0 25,659 10,772 0 3,868 1113-0000 Vacation Pay 0.00 0 0 0 0 O 4,202 0 0 1200-0000 Part Time Salaries 0.00 0 0 0 0 8,357 10,425 11,414 5,398 1410-0000 PERA 0.00 12,417 12,417 1,003 9 14,933 12,765 13,433 6,148 1420-0000 FICA/Medicare 0.00 14,072 14,072 639 5 14,698 15,810 18,580 11,605 1500-0000 Hospital / Medical 0.00 20,986 20,986 2,406 13 965 1,046 1,140 719 1520-0000 Dental Insurance 0.00 1,230 1,230 90 8 125 120 162 84 1540-0000 Life Insurance 0.00 145 145 (17) (10) 238,933 211,051 220,319 107,793 PERSONNEL SERVICES Totals: 0.00 232,791 232,791 12,472.00 5.66 El0 SUPPLIES 3,519 2,111 3,000 1,272 2000-0000 Office Supplies 0.00 3,500 3,500 500 17 715 677 1,000 593 2101-0000 General Supplies 0.00 700 700 (300) (30) 0 0 1,200 1,200 2107-0000 Computer Software 0.00 0 0 (1,200) (100) O 1,644 2,050 1,260 2110-0000 Automotive Fuel 0.00 2,100 3,300 1,250 61 O 4 200 0 2201-0000 Equipment Repair Supplies 0.00 200 200 0 0 2,482 426 1,900 0 2302-0000 Other Minor Equipment 0.00 1,000 1,000 (900) (47) 6,716 4,862 9,350 4,326 SUPPLIES Totals: 0.00 7,500 8,700 (650.00) (6.95) E15 SERVICES AND CHARGES O 4,224 2,000 0 3013-0000 Record Retention 0.00 2,000 2,000 0 0 43,120 98,411 78,589 46,686 3099-0000 Other Professional Services 0.00 17,500 17,500 (61,089) (78) 3,219 2,724 3,000 1,731 3102-0000 Postage 0.00 3,000 3,000 0 0 591 3 400 17 3200-0000 Mileage 0.00 400 400 0 0 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:45AM) Page 1 of 3 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 1,796 703 1,900 0 3201-0000 Seminar/Conference Fees 0.00 1,800 1,800 (100) (5) 48 15 200 0 3202-0000 Meals 0.00 200 200 0 0 987 8 600 0 3203-0000 Housing 0.00 600 600 0 0 0 0 0 0 3204-0000 Education 0.00 0 0 0 0 6,187 3,872 4,000 755 3400-0000 Printing and Publishing 0.00 4,000 4,000 0 0 4,221 3,335 3,321 0 3500-0000 General Insurance 0.00 3,599 3,599 278 8 1,093 26 600 105 3702-0000 Equipment Repair Charges 0.00 500 500 (100) (17) 0 0 0 0 3707-0000 Maintenance Agreements 0.00 2,000 2,000 2,000 0 61,263 113,322 94,610 49,294 SERVICES AND CHARGES Tot 0.00 35,599 35,599 (59,011.00) (62.37) E20 MISCELLANEOUS 975 744 900 1,013 4000-0000 Memberships and Dues 0.00 900 900 0 0 637 633 700 593 4001-0000 Subscriptions 0.00 700 700 0 0 1,659 64 500 636 4099-0000 Miscellaneous Charges 0.00 1,400 1,400 900 180 3,271 1,440 2,100 2,242 MISCELLANEOUS Totals: 0.00 3,000 3,000 900.00 42.86 E25 CAPITAL OUTLAY 0 0 0 0 5200-0000 C/O & Improvements 0.00 0 0 0 0 0 1,031 1,000 0 5300-0000 C/O Machinery & Equipment 0.00 0 0 (1,000) (100) 1,678 2,686 7,100 0 5310-0000 C/O MIS Computer Equipment 0.00 5,200 5,200 (1,900) (27) 0 0 0 0 5400-0000 C/O Automotive Equipment 0.00 0 0 0 0 1,678 3,717 8,100 0 CAPITAL OUTLAY Totals: 0.00 5,200 5,200 (2,900.00) (35.80) E35 DEPRECIATION 0 0 0 0 7010-0000 Depreciation -Purchased 0.00 0 0 0 0 0 0 0 0 DEPRECIATION Totals: 0.00 0 0 0.00 311,861 334,392 334,479 163,655 EXPENDITURES TOTALS: 0.00 284,090 285,290 (49,189.00) (14.71) 0 0 0 0 DEPT REVENUES 0.00 0 0 0.00 0.00 311,861 334,392 334,479 163,655 DEPTEXPENSES 0.00 284,090 285,290 (49,189.00) (14.71) (311,861) (334,392) (334,479) (163,655) COMMUNITY DEVELOPMENT 0.00 (284,090) (285,290) 49,189.00 (14.71) 0 0 0 0 FUND REVENUES 0.00 0 0 0.00 0.00 311,861 334,392 334,479 163,655 FUND EXPENSES 0.00 284,090 285,290 (49,189.00) (14.71) (311,861) (334,392) (334,479) (163,655) COMMUNITY DEVELOPMENT' 0.00 (284,090) (285,290) 49,189.00 (14.71) GL - Budget Analysis Report (Rounded) (07/10/08 - 08:45AM) Page 2 of 3 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 0 0 0 0 REPORT REVENUES 0.00 0 0 0.00 0.00 311,861 334,392 334,479 163,655 REPORT EXPENSES 0.00 284,090 285,290 (49,189.00) (14.71) (311,861) (334,392) (334,479) (163,655) REPORT TOTALS: 0.00 (284,090) (285,290) 49,189.00 (14.71) GL - Budget Analysis Report (Rounded) (07/10/08 - 08:45AM) Page 3 of 3 DEPARTMENT CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2009 CAPITAL OUTLAY REQUESTED PROPOSED Funding Sources Account Name Building Inspections Workstation Replacement (2) 9,000 9,000 2009 Bonds Machinery & Equipment Total Building Inspections 9,000 9,000 General Ledger Budget Analysis Report (Rounded) User: SharonH Printed: 07/10/08 - 08:45AM Fiscal Year: 2009 THE BIRTHPLACE- OF M Sffliwater N N E S 0 1 A 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FTE Requested Proposed $ Variance % Variance 100 GENERAL FUND 4080 INSPECTIONS E05 PERSONNEL SERVICES 147,812 163,761 150,126 66,850 1000-0000 Full Time Salaries 0.00 157,988 157,988 7,862 5 6,235 1,736 1,600 2,194 1100-0000 Overtime - Full Time 0.00 0 0 (1,600) (100) 0 0 0 0 1111-0000 Severance Pay 0.00 0 0 0 0 2,809 6,221 0 947 1112-0000 Sick Pay 0.00 0 0 0 0 15,168 11,858 0 3,573 1113-0000 Vacation Pay 0.00 0 0 0 0 777 775 1,500 83 1199-0000 Labor/Benefits-Vehicle Repair 0.00 1,500 1,500 0 0 10,007 11,384 9,862 4,776 1410-0000 PERA 0.00 10,664 10,664 802 8 12,408 13,403 11,607 5,246 1420-0000 FICA/Medicare 0.00 12,086 12,086 479 4 21,692 22,074 20,013 11,605 1500-0000 Hospital / Medical 0.00 20,986 20,986 973 5 1,281 1,430 1,140 719 1520-0000 Dental Insurance 0.00 1,230 1,230 90 8 168 168 162 98 1540-0000 Life Insurance 0.00 145 145 (17) (10) 218,357 232,810 196,010 96,092 PERSONNEL SERVICES Totals: 0.00 204,599 204,599 8,589.00 4.38 El SUPPLIES 1,201 2,068 2,000 491 2000-0000 Office Supplies 0.00 2,000 2,000 0 0 719 1,526 2,000 2,181 2101-0000 General Supplies 0.00 2,000 2,000 0 0 3,890 2,431 2,300 1,188 2110-0000 Automotive Fuel 0.00 2,300 4,800 2,500 109 281 0 700 0 2115-0000 Tires 0.00 700 700 0 0 317 359 700 0 2201-0000 Equipment Repair Supplies 0.00 700 700 0 0 1,109 0 1,000 84 2302-0000 Other Minor Equipment 0.00 1,000 1,000 0 0 7,517 6,384 8,700 3,945 SUPPLIES Totals: 0.00 8,700 11,200 2,500.00 28.74 E15 SERVICES AND CHARGES 0 0 0 0 3012-0000 Computer Programming 0.00 0 3,000 3,000 3,575 465 3,000 189 3013-0000 Records Retention 0.00 3,000 3,000 0 6,263 1,441 3,000 1,420 3099-0000 Other Professional Services 0.00 5,000 2,000 (1,000) 0 0 100 0 3101-0000 Telephone 0.00 100 100 0 0 0 (33) 0 GL - Budget Analysis Report (Rounded) (07/10/08 - 08:45AM) Page 1 of 3 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description F.FE Requested Proposed $ Variance % Variance 286 257 400 123 3102-0000 Postage 0.00 400 400 0 0 1,370 1,043 1,300 410 3103-0000 Cellular Phones 0.00 1,000 1,000 (300) (23) 1,244 0 150 102 3200-0000 Mileage 0.00 150 150 0 0 2,772 480 3,500 721 3201-0000 Seminar/Conference Fees 0.00 3,500 2,500 (1,000) (29) 323 0 500 0 3202-0000 Meals 0.00 500 500 0 0 1,236 0 1,500 0 3203-0000 Housing 0.00 1,500 1,500 0 0 755 0 1,000 0 3205-0000 Education 0.00 1,000 1,000 0 0 1,011 1,431 1,200 66 3400-0000 Printing and Publishing 0.00 1,200 1,200 0 0 3,662 2,848 2,928 0 3500-0000 General Insurance 0.00 3,113 3,113 185 6 157 11 300 0 3702-0000 Equipment Repair Charges 0.00 300 300 0 0 1,008 1,008 2,000 1,008 3707-0000 Maintenance Agreements 0.00 2,000 2,000 0 0 1,186 1,470 1,800 1,021 3806-0000 Uniforms 0.00 1,200 1,200 (600) (33) 17,765 18,282 15,000 4,458 3904-0000 Building Permit Surcharge 0.00 15,000 15,000 0 0 42,612 28,735 37,678 9,517 SERVICES AND CHARGES Tot 0.00 38,963 37,963 285.00 0.76 E20 MISCELLANEOUS 292 355 500 120 4000-0000 Memberships and Dues 0.00 500 500 0 0 0 45 150 0 4001-0000 Subscriptions 0.00 150 150 0 0 403 3,998 13,958 4,768 4099-0000 Miscellaneous Charges 0.00 1,000 1,000 (12,958) (93) 695 4,397 14,608 4,888 MISCELLANEOUS Totals: 0.00 1,650 1,650 (12,958.00) (88.70) E25 CAPITAL OUTLAY 0 0 0 0 5200-0000* C/O & Improvements 0.00 0 0 0 0 0 0 3,300 3,300 5300-0000 C/O Machinery & Equipment 0.00 9,000 9,000 5,700 173 1,377 3,212 25,500 0 5310-0000 C/O MIS Computer Equipment 0.00 0 0 (25,500) (100) 0 0 0 0 5400-0000 C/O Automotive Equipment 0.00 0 0 0 0 1,377 3,212 28,800 3,300 CAPITAL OUTLAY Totals: 0.00 9,000 9,000 (19,800.00) (68.75) E35 DEPRECIATION 0 0 0 0 7010-0000 Depreciation -Purchased 0.00 0 0 0 0 0 0 0 0 DEPRECIATION Totals: 0.00 0 0 - 0.00 270,559 275,538 285,796 117,742 EXPENDITURES TOTALS: 0.00 262,912 264,412 (21,384.00) (7.48) GL - Budget Analysis Report (Rounded) (07/10/08 - 08:45AM) Page 2 of 3 2006 2007 2008 2008 2009 2009 Actual Actual Adopted Estimated Account Description FIE Requested Proposed $ Variance % Variance 0 0 0 0 DEPT REVENUES 0.00 0 0 0.00 0.00 270,559 275,538 285,796 117,742 DEPT EXPENSES 0.00 262,912 264,412 (21,384.00) (7.48) (270,559) (275,538) (285,796) (117,742) INSPECTIONS Totals: 0.00 (262,912) (264,412) 21,384.00 (7.48) 0 0 0 0 FUND REVENUES 270,559 275,538 285,796 117,742 FUND EXPENSES 0.00 0 0 0.00 0.00 262,912 264,412 (21,384.00) 0.00 (7.48) (270,559) (275,538) (285,796) (117,742) INSPECTIONS Totals: 0.00 (262,912) (264,412) 21,384.00 (7.48) 0 0 0 0 REPORT REVENUES 0.00 0 0 0.00 0.00 270,559 275,538 285,796 117,742 REPORT EXPENSES 0.00 262,912 264,412 (21,384.00) (7.48) (270,559) (275,538) (285,796) (117,742) REPORT TOTALS: 0.00 (262,912) (264,412) 21,384.00 (7.48) GL - Budget Analysis Report (Rounded) (07/10/08 - 08:45AM) Page 3 of 3 Iviater THE II NTNNNN CC OF MINNESOTA CITY OF STILLWATER CITY COUNCIL MEETING JULY 1, 2008 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS Louis Jambois — Metro Cities Louis Jambois, executive director of Metro Cities, gave a Power Point presentation about the organization's mission, recent accomplishments, and the benefits of membership. He asked that the Council consider membership in 2009; the City's dues in 2009 would be $6,226, he stated. Councilmember Gag asked whether the organization would lobby on behalf of an individual city's specific interests. Mr. Jambois responded that, for the most part, the organization takes on issues that affect more than one city, but, he said, it tends to break down into groups of cities. He noted that few issues affect all the organization's members equally. Councilmember Milbrandt referred to the organization's legislative policies and spoke of the benefit the City has received from the efforts of Metro Cities; he hoped when the Council goes through budget hearings this year, it finds a way to join the organization. Fire Station Site Discussion Fire Chief Glaser stated subsequent to direction he received from the Council to investigate alternative sites for construction of a new fire station, he had looked at a number of alternate sites including Staples Field, the City parking lot near Owens and McKusick Road, the area near Brick and Myrtle Street, the Dome site, and Northland Avenue to Deerpath corridor. After reviewing these alternative sites, he said the most City Council Meeting July 1, 2008 suitable area for a new station, primarily due to response times, road access and parcel sizes, appears to be along Myrtle Street between Deerpath and Northland. In the information packet, it was noted there are several options for locating a site in that corridor — the Jaycee facility, Northland Park area, or purchase of private property. Mayor Harycki asked if privately -owned parcels had been considered; Chief Glaser responded he would be looking for direction from Council in that matter. Mayor Harycki said he saw this as gathering information for updating the CIP in the budget process. Councilmember Milbrandt asked about the information regarding the total market value of properties protected from the existing facility and a proposed facility; Chief Glaser explained that the figures indicate that the market value of properties that cannot be reached within 8 minutes from the existing facilities totals $185.5 million; market values of properties that are over an 8 minutes response time from a new facility would be $5.7 million. Councilmember Milbrandt asked to see a map showing the impact on Northland Park should a station be located there; Chief Glaser said he had that information and noted that Northland Park comprises about 20 acres, with the suggested need for a station of about 3.5 acres. Mayor Harycki suggested the next logical step for the Council is to evaluate this request in conjunction with the CIP. Councilmember Nyberg suggested that the answers are clear that if a new fire station is constructed it has to be in Deerpath-Northland corridor, as indicated in this latest information, and said the Council needs to make a decision to lay the groundwork and put the plan in motion for the eventuality of a new fire station. Councilmember Polehna said it should be made clear that the Council is looking at a general area, not a specific site. Councilmember Gag asked if there would be clear direction in review of the CIP; City Administrator Hansen explained that staff prepares a five-year CIP that is updated/revised every year in the budget process. Mr. Hansen pointed out that the fire station project currently is in the unfunded category in the CIP, but this is a Council decision. There was discussion of the estimated cost of the project. Chief Glaser said he could not give a good cost estimate until a decision is made on a site, whether purchase of private property will be involved, but noted that in the fire service study done several years ago, the cost was estimated at $3.5 million; Mr. Hansen said the cost is estimated at $4 million in the CIP. No action was taken. STAFF REPORTS Police Chief Gannaway told the Council he is looking at upgrading the police and fire training room to serve as an emergency operations center. He said $10,000 had been budgeted for that project. Some of the budgeted funds have been expended on the emergency command post, which travels to the site of an emergency; there is still $6,000 remaining in the budgeted funds. Councilmember Polehna noted that Washington County is currently upgrading its command center and wondered about the possibility of a cooperative effort, rather than having two separate command centers in close proximity. Chief Gannaway responded that the intent in emergency planning is to build up a redundancy in the event that one facility is not operable due to an emergency situation. Mayor Harycki stated that in the aftermath of the Hugo tornado he had received several calls from residents of the South Hill stating that the emergency sirens weren't heard. Chief Gannaway said that siren has been repaired. Page 2 of 8 City Council Meeting July 1, 2008 Community Development Director Turnblad told the Council the Veterans Memorial Committee has asked the Washington County Historical Society for permission to have the arch from the old high school pass from control of the Historical Society to control of the Veterans Memorial Committee. The Memorial Committee would like to place the arch back in its original location to serve as an entry way to the Memorial. The Historical Society has approved of the plan, he stated. He said if the Council approves of the request, staff would stipulate that a plan be submitted to the Heritage Preservation Commission for a recommendation to the Council. Councilmember Polehna said the City should have some feedback as to where the arch is placed. Motion by Councilmember Polehna, seconded by Councilmember Gag to direct Community Development Director Turnblad to work with the Washington County Historical Society and Veterans Memorial Committee on the possibility of moving the arch to the Veterans Memorial site, subject to submitting a plan and working with the Heritage Preservation Commission and neighbors regarding the location. Councilmember Milbrandt spoke to potential attractive nuisance issues, and Mr. Turnblad noted there are design issues as well. Councilmember Polehna amended his motion to give concept approval to the plan to give the arch to the Veterans Memorial Committee, with the Veterans Committee to come back with a plan and work with the HPC and neighbors for a final decision by the Council. Councilmember Gag amended his second. All in favor. Community Development Director Turnblad noted there was a conflict of interest in the low bid for the nuisance property contract and told the Council that the contract should be awarded to the next low bidder. He said the revised contract was on the Consent Agenda. Mayor Harycki commended Public Works for stripping of the turn lane by the hospital. Mayor Harycki also noted that Mn/DOT has moved the bridge project up to 2013 and may move it up more pending the report on the condition of the lift bridge footings and gussets. Mayor Harycki also stated he had information regarding traffic calming plans that he would pass along to Chief Gannaway and Public Works Director Sanders; the Mayor inquired as to whether staff had received any information about a traffic calming school that is offered. Mr. Sanders said the classes have not been offered recently by the University of Wisconsin, the former host for the classes. The Mayor asked staff to search professional publications for information. Finance Director Harrison reminded the Council of the upcoming budget -setting workshops, July 15 from 4:30 to 6 p.m. and July 22 beginning at 4:30 p.m. to about 10 p.m. City Administrator Hansen stated memos regarding a possible reorganization plan would be sent to the Council by the end of the week for review prior to the first budget meeting. He also told the Council that the preliminary budget is proceeding nicely. Page 3 of 8 City Council Meeting July 1, 2008 Councilmember Milbrandt reminded staff that the Council had indicated it does not want to go through the departmental budgets line item by line item; Ms. Harrison said she would eliminate line items and provide a summary by department. City Administrator Hansen said he fully intends to bring the Council a budget that meets the levy cap and said he hopes the process will be a little smoother this year. The meeting was recessed at 5:29 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Nyberg, seconded by Councilmember Polehna to approve the June 17, 2008, regular meeting minutes. All in favor. OPEN FORUM Kathy Lohmer, endorsed Republican candidate for State Representative for District 56A, introduced herself to the Council. Don Fixmer informed the Council and audience that the St. Croix Jazz Band would be performing in Pioneer Park from 7 to 9 p.m. on July 4 and invited everyone to attend. CONSENT AGENDA* Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the Consent Agenda as presented. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Page 4 of 8 City Council Meeting July 1, 2008 Resolution 2008-86 directing payment of bills Possible approval to purchase multi -use rescue tool combination package for vehicle stabilization, extrication, confined space, elevator rescue and collapse shoring purposes for Fire Department Resolution 2008-87, approving name change from Oak Glen Limited Partnership, DBA: Oak Glen Country Club to Oak Glen LLC, DBA: Oak Glen Resolution 2008-88, approval of Software and Services Agreement with CarteGraph — Public Works Resolution 2008-89, approval of 2008-2009 Annual Contract for Mowing & Clean up Services with A-1 Maintenance Inc. PUBLIC HEARINGS This is the date and time for a public hearing to consider the transfer of an On -Sale and Sunday liquor license from Stillwater Restaurants, DBA: St. Croix Crab House to St. Croix Seafood Company, LLC, DBA: St. Croix Seafood Company. Applicant: Jeremy Scheffert. Notice was published in the Stillwater Gazette on June 19, 2008. City Clerk Ward noted there has been a name change, from St. Croix Seafood Company to St. Croix Seafood and Grill, and the resolution has been changed to reflect the new name. She stated any approval should be contingent upon successful leasing of the property, filing all required documentation, and final approval by Police, Fire, Inspection, Finance department and Liquor Control. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Motion by Councilmember Milbrandt, seconded by Councilmember Gag to adopt Resolution 2008-90, approving transfer of ownership of the On Sale & Sunday Liquor Licenses from Stillwater Restaurants, DBA: St. Croix Crab House to St. Croix Seafood Company, LLC DBA: St. Croix Seafood & Grille. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None This is the date and time for a public hearing to consider the 2008 Sidewalk Rehabilitation Proiect. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 20, 2008. Public Works Director reviewed the proposed project which includes 63 properties and about 4,650 square feet, primarily located on the North Hill and in the downtown area. He reviewed the criteria for inclusion in the project — tripping hazard, ones that are severely cracked, heaved, settled or misaligned. Cost is $49,000, with 50 percent of the cost proposed to be assessed to the property owners, an assessment rate of $5.30 per square foot. He noted that if approved, the plans and specs would be prepared for Page 5 of 8 City Council Meeting July 1, 2008 possible contract award on Aug. 5, with construction in August and September and assessment hearing in September or October. Mayor Harycki opened the public hearing. Carol Peterson, 704 Linden St. W., stated there are no cracks in her sidewalk that is in the project area; there is a slight bit of leveling, she said. She wondered if the sidewalk would be lifted in some way or taken out. Mr. Sanders responded that the two panels in question would be removed and replaced with new concrete. Ms. Peterson pointed out the color of the new section will be different and wondered if there was some way to lift/shift the sections. Mr. Sanders responded that is not possible. Robyn Partch, general manager of Northern Vineyards, 223 N. Main St., stated there is not a single crack in any of the sections in front of Northern Vineyards, none of the sections are titled, lifted or depressed, and said he saw no reason why the sidewalk should be replaced. It was agreed to have staff visit the site. Mr. Sanders said staff would look at the sidewalk and meet with the property owner. No other comments were received, and the hearing was closed. Motion by Councilmember Nyberg, seconded by Councilmember Milbrandt to adopt Resolution 2008-91, ordering improvement and preparation of plans & specifications for the 2008 Sidewalk Rehabilitation Project (Project 2008-05), subject to review of the property at 223 N. Main Street. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None COMMUNICATIONS/REQUESTS Mayor Harycki stated that Council had been asked to address the issue of sandwich boards in the downtown district in order to provide staff with clear direction as to whether to proceed with enforcement of signage/sandwich board ordinance. He said the City had just received a request from the Chamber to postpone enforcement of any sidewalk signage until October 31, to allow the Chamber to work with the Heritage Preservation Commission to come up with alternate plan. City Administrator Hansen explained that Council has visited this issue of sandwich boards several times but that he and staff remain unclear as to the direction of the majority of Council on the issue, and before sending out letters with a possible follow-up of administrative fines for violations, he wanted to make sure that is the Council's clear direction. Councilmember Polehna said from the last discussion on this issue, his understanding is that it is illegal to have sandwich board signs under City ordinance and according to state law on Minnesota highways. Councilmember Polehna also noted this issue has been discussed with the Chamber, and the Chamber was supposed to come up with a proposed policy before summer; he said he thought it was time to make a decision. Councilmember Nyberg questioned how the City could draft an ordinance or policy Page 6 of 8 City Council Meeting July 1, 2008 allowing sandwich boards on Main Street, a state highway, which the state says is illegal. Councilmember Gag agreed and felt that a legal opinion is needed, and said he would not promote the use of sandwich boards if that is in violation of state law. Councilmember Polehna pointed out that sandwich boards are in violation of the City's existing ordinance. Mayor Harycki said it was his understanding the Chamber is close to putting a proposal forth and is bringing the proposal to the HPC. Community Development Director Turnblad pointed out if an ordinance is involved, it would not go to the HPC, and it likely would go to the Planning Commission for public hearing. Mayor Harycki said he would like the HPC to look at the proposal, for its input, and then go to Planning. Councilmember Milbrandt suggested that until an opinion is received from City Attorney Magnuson, consideration of any alternate policy is premature. There was discussion about subjective enforcement. It was noted that when the City receives a request to hang a banner over Main Street, the City must submit a permit request to Mn/DOT for approval. Councilmember Nyberg said if the Council agreed that the existing ordinance shouldn't be enforced, then the ordinance ought to be revoked, but he said the City can't have a new ordinance (allowing sandwich boards) that is in direct violation of state law. Motion by Councilmember Nyberg to revoke the current sign ordinance; motion died for lack of a second. Motion by Councilmember Polehna, seconded by Councilmember Gag to continue working with the Chamber, obtain a legal opinion from City Attorney Magnuson, obtain information from the Mn/DOT, that the City not proceed with enforcement until the legal opinion is received on July 15; and then make a final decision. 3-2 (Councilmembers Milbrandt and Nyberg -nay) COUNCIL REQUEST ITEMS Councilmember Polehna stated the Human Rights Commission would like to recommend Eric Anderson, who works with the diversity programs for School District 834, as the recipient of this year's Human Rights Award. He asked that the Council accept the Human Rights Commission's recommendation. Motion by Councilmember Polehna, seconded by Councilmember Nyberg to recommend Eric Anderson as the recipient of the Human Rights Award for 2008. All in favor. Councilmember Polehna expressed his interest in serving on the GEARS Committee described earlier in the meeting by Mr. Jambois. Mayor Harycki said he thought his name had been submitted for consideration, but the City could certainly submit Mr. Polehna's name as a second nomination. Councilmember Gag asked about any long-term plans for the old Public Works building/land by Lily Lake. Mr. Sanders stated there are no long-term plans at this point; the site currently is used for storage of equipment. City Administrator Hansen said there had been past discussion on this issue several years ago, and at that time, the Council Page 7 of 8 City Council Meeting July 1, 2008 decided it did not want to sell any additional City property; he stated that decision is certainly reviewable by Council at any time. ADJOURNMENT to executive session for performance review Motion by Councilmember Gag, seconded by Councilmember Polehna moved to adjourn to executive session at 7:40 p.m. All in favor. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2008-86 directing payment of bills Resolution 2008-87, approving name change from Oak Glen Limited Partnership, DBA: Oak Glen Country Club to Oak Glen LLC, DBA: Oak Glen Resolution 2008-88, approval of Software and Services Agreement with CarteGraph — Public Works Resolution 2008-89, approval of 2008-2009 Annual Contract for Mowing & Clean up Services with A-1 Maintenance Inc. Resolution 2008-90, approving transfer of ownership of the On Sale & Sunday Liquor Licenses from Stillwater Restaurants, DBA: St. Croix Crab House to St. Croix Seafood Company, LLC DBA: St. Croix Seafood & Grille Resolution 2008-91, ordering improvement and preparation of plans & specifications for the 2008 Sidewalk Rehabilitation Project (Project 2008-05) Page 8 of 8 THE BIRTHPLACE OF MINNESOTA STILLWATER HUMAN RIGHTS AWARD ERIC ANDERSON WHEREAS, THE STILLWATER HUMAN RIGHTS COMMISSION REQUESTED NOMINATIONS FOR STILLWATER'S HUMAN RIGHTS AWARD; AND WHEREAS, ERIC ANDERSON HAS BEEN NOMINATED FOR HIS ACTIVE ROLE IN HELPING CHILDREN, FROM ALL DIFFERENT ETHNIC BACKGROUNDS, EXPLORE DIVERSITY ISSUES. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, THAT THIS AWARD IS PRESENTED TO ERIC ANDERSON IN APPRECIATION OF HIS OUTSTANDING LEADERSHIP FOR BOTH STUDENTS, TEACHERS AND THE PARENTS OF THESE CHILDREN OF ALL DIFFERENT ETHNIC BACKGROUNDS, AND HE IS HEREBY COMMENDED FOR THOSE EFFORTS. COUNCIL ALSO EXTENDS TO HIM, ITS APPRECIATION FOR HIS DEDICATED SERVICE. BE IT FURTHER RESOLVED, THAT THE CITY CLERK BE, AND SHE IS HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS AWARD UPON THE OFFICIAL RECORD OF PROCEEDINGS OF THE COUNCIL AND TO DELIVER A CERTIFIED COPY THEREOF TO ERIC ANDERSON. ADOPTED BY THE CITY COUNCIL THIS 15TH DAY OF JULY, 2008. KEN HARYCKI, MAYOR Youth Service Bureau improving young lives www.ysb.net STILLWATER Historic Court House 101 W. Pine Street Stillwater, MN 55082 Phone 651-439-8800 Fax 651-439-1040 WOODBURY 1976 Wooddale Drive Suite 4 Woodbury, MN 55125 Phone 651-735-9534 Fax 651-735-8986 COTTAGE GROVE 7064 W. Point Douglas Rd. Suite 201 Cottage Grove, MN 55016 Phone 651-458-5224 Fax 651-458-5310 RIVER FALLS 215 North 2nd Street Suite 108 River Falls, WI 54022 Phone 715-425-1100 Fax 715-425-1112 July 8, 2008 The Honorable Kenneth Harycki, Mayor City of Stillwater 214 North Fourth Street Stillwater, MN 55082 Dear Mayor Harycki and Council: This year marked the 30th anniversary of the Youth Service Bureau (YSB) serving the St. Croix Valley area. This milestone was achieved because of the continuous support we have received from the City of Stillwater. This partnership is both remarkable and humbling. The City's sustained commitment and confidence has made it possible for the YSB to pursue and refine effective interventions for at -risk youth. With your support we have been able to build partnerships with other communities, law enforcement, schools and the courts to better meet the changing needs of youth and their families. We are asking that you continue this partnership in 2009 by contributing $37,500 to assist us in improving the lives of young people. Again last year the YSB served over 2,000 youth and their parents. There were 407 youth from Stillwater. Of this group 85% did not get re -involved in the juvenile justice system six months after completing a program. As you may recall, last year the Wilder Foundation completed a study to determine the return on investment for early intervention and prevention programs like the YSB's. Their findings point out that for these targeted programs over $8 is returned for every dollar invested. These services are more important today than ever before and underscore the problems and expense associated with treating juveniles after they have entered the juvenile justice system. Our core programs continue to be community diversion services. They are intended to give law enforcement quick access to programs for minor juvenile offenders who would otherwise be petitioned to court. Community based and immediately available, we continue to provide a response that is swift and effective. We will also continue to provide specialized mental health services that help young people and their families realize their strengths, find worthwhile ways to resolve problems and go forward. On behalf of our Board of Directors, thank you for your consideration and support in finding local solutions that are affordable, accessible and effective. I look forward to meeting with the council to discuss our request in more detail. Executive Director Enclosures C: Larry Hansen, City Administrator 1 Youth Service Bureau improving young lives www.ysb.net STILLWATER Historic Court House 101 W. Pine Street Stillwater, MN 55082 Phone 651-439-8800 Fax 651-439-1040 WOODBURY 1976 Wooddale Drive Suite 4 Woodbury, MN 55125 Phone 651-735-9534 Fax 651-735-8986 COTTAGE GROVE 7064 W. Point Douglas Rd. Suite 201 Cottage Grove, MN 55016 Phone 651-458-5224 Fax 651-458-5310 RIVER FALLS 215 North 2nd Street Suite 108 River Falls, WI 54022 Phone 715-425-1100 Fax 715-425-1112 United Way July 8, 2008 The Honorable Kenneth Harycki, Mayor City of Stillwater 214 North Fourth. Street Stillwater, MN 55082 Dear Mayor Harycki and Council: This year marked the 30th anniversary of the Youth Service Bureau (YSB) serving the St. Croix Valley area. This milestone was achieved because of the continuous support we have received from the City of Stillwater. This partnership is both remarkable and humbling. The City's sustained commitment and confidence has made it possible for the YSB to pursue and refine effective interventions for at -risk youth. With your support we have been able to build partnerships with other communities, law enforcement, schools and the courts to better meet the changing needs of youth and their families. We are asking that you continue this partnership in 2009 by contributing $37,500 to assist us in improving the lives of young people. Again last year the YSB served over 2,000 youth and their parents. There were 407 youth from Stillwater. Of this group 85% did not get re -involved in the juvenile justice system six months after completing a program. As you may recall, last year the Wilder Foundation completed a study to determine the return on investment for early intervention and prevention programs like the YSB's. Their findings point out that for these targeted programs over $8 is returned for every dollar invested. These services are more important today than ever before and underscore the problems and expense associated with treating juveniles after they have entered the juvenile justice system. Our core programs continue to be community diversion services. They are intended to give law enforcement quick access to programs for minor juvenile offenders who would otherwise be petitioned to court. Community based and immediately available, we continue to provide a response that is swift and effective. We will also continue to provide specialized mental health services that help young people and their families realize their strengths, find worthwhile ways to resolve problems and go forward. On behalf of our Board of Directors, thank you for your consideration and support in finding local solutions that are affordable, accessible and effective. I look forward to meeting with the council to discuss our request in more detail. aul Weiler Executive Director Enclosures C: Larry Hansen, City Administrator In= COTTAGE GROVE 7064 W. Point Douglas Rd. Suite #201 Cottage Grove, MN 55.016 Phone 651-458-522411 Fax 651-458-5310 John Hall, President Larry Dauffenbach, Vice President Paula Hemer, Secretary Roger Peterson, Treasurer Douglas Briggs William Hutton Laurie Ott Randy Rosberg Craig Woolery Cassie Anderson Karen Donovan Sarah Fuerst Sandy Fuller Stephanie Habermann Mike Huntley Chad Knutsen Louisa Lienke NEIGHBORHOOD LOCATIONS WEB SITE www.ysb.net RIVER FALLS Restorative Justice Center 215 N 2nd St, #108 River Falls, WI 54022 Phone 715-425-1100 Fax 715-425-1112 STILLWATER Historic Court House 101 W. Pine St. Stillwater, MN 55082 Phone 651-439-8800 Fax 651-439-1040 Amy McGee Debbie Miranda Jeanine Olson Tom Peichel Janene Regier Jen Rockhill Vanessa Schulte Paul Weiler WOODBURY 1976 Wooddale Drive #4 Woodbury, MN 55125 Phone 651-735-9534 Fax 651-735-8986 2 2007 YSB Annual Report Director's Letter The year 2007 marked the beginning of several new initiatives as well as a reaffirmation of our core mission of providing early intervention alternatives for youth and their families to realize their strengths, resolve problems and create positive futures. To bolster this mission we launched a renewed three-year plan to ensure accessible, affordable, respectful and inclusive programs and services throughout our community.This past year our primary programs remained Youth Focused Family Counseling for youth who are at -risk due to social, emotional or behavior problems and Community Justice Programs designed to provide an alternative to court for low-level juvenile offenders. Working closely with law enforcement, schools and the court, we served over 2200 youth and their families in 07 from locations in Stillwater, Woodbury, Cottage ove and River Falls, Wisconsin. In addition, we initiated another school -based partnership with Stillwater Area Schools with the Chemical Health Prevention Specialist Program. Our Board of Directors completed the first year of a three year matching grant program with the St Croix Valley Community Foundation to raise $50,000 for our Long Term Fund. We participated in a recent Social Return on Investment study YSB 2007 Staff 2007 YSB Annual Report conducted by the Wilder Research Center in collaboration with the University of Minnesota. The study concluded targeted intervention programs like the YSB Awareness Classes return a savings of over $8 to the community for every dollar spent. The study was Commissioned by the Minnesota Youth Intervention Programs Association, of which the YSB is a member. As you read this brief review of the past year you will see a long list of partners who support this important work. The Board of Directors and staff want to thank each and every one of our partners for your support and commitment. We have been able to use innovative and proven practices that produce positive, measurable results for over thirty years because so many of you share our vision of a hopeful future for all young people. Paul Weiler Executive Director • YSB 2007 Board of Directors 3 My World When my world turned upside down, the only good part was the chance to live with Grandma. That was a special place —full of fun and attention. It's where 1 felt like the center of the world. Imagine my shock when I still had to get up, go to school, and take care of everyday responsibilities. Was this my grandma? My brothers and I saw a counselor during that time. We were encouraged to talk, but it just didn't seem to make a lot of difference. My parents were still into drugs. After my parents got some of their difficulties handled, my brothers Community Justice Data • 597 Youth (with a parent) attended Awareness Classes • 510 youth participated in individualized diversion activities • 562 youth completed 8017 hours of Community Work Service • 15Youth paid $3,272 in restitution to the victims of their behavior 81% of youth completing their community justice program did not re -offend during the ensuing year. went with Dad but I stayed with Grandma. She then asked if 1 would like to talk with someone. She already had someone in mind: the YSB counselor who first helped her to see, when my mom was a teen, that addictions were messing up our family. With my YSB counselor, I still have to do all the work. But he makes me think. Sometimes he just makes my head spin. Yet just the other day, I looked in the mirror and could honestly say,"I'm l'm beautiful. I deserve a good day." Finally, I know I'm so much more than the daughter of a drug head. Alyssa ■ Getting My Life Together It was eight o'clock in the morning and I was skipping school to get high. I had done this on a daily basis for two months of my senior year. I was lazy, not doing my homework, and feeling really slow. I brought weed to school and got pinned for selling it. I was in deep trouble; more than I never even thought was possible. I was facing two felony charges, and was almost expelled. The school let me attend The Youth and Community Accountability and Prevention Program (YCAPP) so I could graduate. I was required to go for forty-five days and I thought it was a big joke. Now after over a month, I have to say, I might miss this place. I've been going to treatment, eating healthier, exercising, and getting all my schoolwork done. YCAPP has helped me to clean up my act and start doing the right thing. I get to go back and finish a couple months of my senior year soon, but I will never forget the downward spiral of bad decisions I had once made. I know my life is heading in the right direction now, and I feel great. -- Fred ■ 4 2007 YSB Annual Report Counseling Data • 741 Youth participated in youth focused family counseling • 125Youth participated in Families in Transition counseling programs • 60Youth participated in school based support groups • 60 Counseling youth attended a summer camp with a Pohlad Camp Scholarship 82% of the youth who completed a counseling service were able to resolve their presenting issue or make it manageable. 62.1% of the youth who completed 4 or more sessions of counseling showed statistically significant improvement in one or more scales after three months of service. YCAPP Data 267 students attended YCAPP, in lieu of a school suspension. Stillwater Schools report a 25% decreas4 in the number of students participating in incidents that would result in a suspension. Schools report a 57% decrease in violent behaviors during the educational experience. Early intervention alternatives for youth and families to ... realize their strengths, resolve problems, and create positive futures Lessons Learned I learned some lessons that will stick with me for a lifetime while doing my Community Work Service and attending the Theft Awareness Program at the YSB. Community Work Service gave me a chance to think about the decision I made the night I was ticketed for theft of services. I realized I could've done things differently and maybe even prevented the situation from happening. I now can see who I was trying to be instead of who I really am. I learned that just because my friends think something is the thing to do, that doesn't make it so. It's okay if my friends make different decisions. I learned that I should step up and say something when I don't agree with my friends. I need to let them know where I stand and even maybe walk away. Maybe I can make them stop and think before doing something wrong. Maybe I can influence them to do something right. The Theft Awareness Program helped me see that theft is a big problem around the country. I learned that the simple ad of one person actually affects a lot of people. The program helped me deal with the guilt that was building up inside. When I let go of my guilt, my life became much easier. Now I can see that I was quickly becoming a person I really don't want to be. Thank you, Youth Service Bureau for giving me the opportunities and new experiences to see how just one person can affect a whole family or even a community. Also, thanks for letting me see who I really want to be in life: the one who sticks up for what is right! -- Abigail ■ 2007 YSB Annual Report 5 Garden Tour Tee One Up for Kids Aggregate Industries Anchor Bank Assurant Bachman's Gordon & Margaret Bailey Foundation Bailey Nursery Foundation Buell's Landscape Center Composting Concepts Funkie Gardens Green Image Linder Greenhouses Mainstreet Bank Marathon Ashland Petroleum Rumpca Services Shafer Signs Target TCF Bank Tennis Sanitation Thrivent Financial for Lutherans Zyweic Landscape Gardens Cindy & Myron Bailey Anita & Michael Kerper Sandi & Gene Lindstrom Nancy & Rolf Olson Kelly & Mike Pageler Linda Strachota & DickVoita Lisa Wiger & Gary Pressley Marsh Creek Historic House Memorials In Memory of Elaine Bebeau Mark & Michelle Bailey Peggy Diehl James & Katherine Kinzie In Memory of Daniel & Chad Mr. & Mrs. Doug Carroll In Memory of Jim & Dorothea Fish Nancy Fish In Memory of Mary Lou Linn Helen Stillwell In Memory of Oliver Zlonis David J. Koenig John Leeper & Linda Grohoski Ryan Company Foundations 3M Foundation Andersen Corporation Foundation Hugh J. Andersen Foundation Bremer Foundation Catholic Community Foundation Josephine and Gordon Bailey Fund Hardenbergh Foundation Lakeview Foundation Pohlad Family Foundation Margaret Rivers Fund The Saint Paul Foundation Anonymous Fund 6 Management Improvement Fund St. Croix Valley Community Foundation George &Yvonne Hoel Fund Partners for the Future Match Target Foundation ACE Aramark The Otts Family of Realtors Sam's Club Simcote Thrivent Financial for Lutherans EAGLE Bulletin License Center Bulletin Newspapers Griffin Companies Knefelkamp & Associates Merchants Bank 3M Cottage Grove Center 3M Corporate Incinerator 3M Resource Recovery 3M Safety & Security 3M Tape Process Technology Center BIRDIE Anchor Bank Michael Roscher & Associates PAR Brockman Trucking CBIZ/MHM First State Bank &Trust Midwest Sprinkler PLAYERS Bryan Belisle Kevin Corbid Larry Dauffenbach Tom Drude Hymie Felicida John Hall Gary Hanson Jim Koles Mark Kuppe Bobby Lay Steve Lepinski Bill Manke Peter McNiff Gary Olin Laurie Ott Dan Pepin Randy Rosberg Paul Runze Paula Runze Jim Schug Steve Sowada Al Wilkie GOLF DONATIONS 3M Cottage Grove Bulletin License Center Dick's Parking Graphics Ed's Trophies First Tech John T. Hall, Spanglers Insurance KQRS Radio Linn Companies Mainstreet Bank Manitou Ridge Golf Course Minnesota Twins Oly's Woodburning Reflections Photography of Woodbury Rock Biz Rose Floral Sandy Nielsen Stillwater Living Stillwater Motors Sun Country Airlines Sunsets Greg Trombley Xcel Honorarium In honor of Mary Woodbury - Mr. & Mrs. Dan Woodbury Municipalities Bayport Cottage Grove Lake St. Croix Beach Lakeland Lakeland Shores May Township Oak Park Heights City of Stillwater Stillwater Township 2007 YSB Annual Report • Public Support Private Contributions Ea rne& Income nited Ways ■Special Events Individual Donors Elaine Anderson Mr. & Mrs. Rodney Bailey Gary Baker Scott Beaty Ann Bellows & Charles I. Wikelius Gina Berberich Robert C. Binger Mr. & Mrs. Roland Buchman Ronald Burger & Mrs. Robert Davy n Davey aren Donovan Jon R Durand Mr. & Mrs. Bill Elling Robert Etten Mr. & Mrs. Robert Flynn Russell Fraenkle Sandy Fuller Mr. & Mrs. James H. Gillespie Mark Hammel Tina Heifort Dr. Gregg Hippie, DDS Jane & Stan Hooper Fred Johnson Jr. Jill S Johnson Mr. & Mrs. Ory Johnson Sue Kainz Robert Kennedy Mr. & Mrs. David Knefelkamp • Mr. & Mrs. Robert Langness Fred Luden Mr. & Mrs. Roger Malm Amy McGee Wally Milbrandt Dr. David Morris, PhD Mr. & Mrs. Delano Nelson Charles W. Opp Ken Pedersen Tom Peichel Sharon A Peloski Mary Jo Pick Donald M. Pizzella Gary Pressley & Lisa Wiger Dr. & Mrs. Paul A. Quinn, MD Mr. & Mrs. Ken Ryberg Mr. & Mrs. Jason Rumpca Henry L. Sampson Carmen L. Schackmuth Mr. & Mrs. John Schmidt Bonita Sindelir Dr. Donna Stenberg, DDS Kirsten Stone Mr. & Mrs. PatThiegs Christopher Thorney George Vania Patricia Van Kirk Ann Venske Barbara A. Wailor Paul Weiler Dr. Gerald J. Weingartner Lawrence A. Wilford Marion Williams Jodi Witte Corporations/Organizations 3M — Cottage Grove American Legion Post # 48 Ameriprise Financial Cogentrix Newport Lutheran Church Pineridge Garden Club St. Croix Catholic School SRI Stillwater Elks Club #179 Stillwater Lions Club Women of All Saints United Educators Credit Union U. 5. Bancorp Partners for the Future Doug Briggs Larry Dauffenbach Mr. & Mrs. Robert Flynn Sandy Fuller Doug & Paula Hemer Bill & Sara Hutton Dr. & Mrs. George Kinney Roberta Opheim Roger & Myra Peterson Mr. & Mrs. Steve Scalion Stenberg Orthodontics Dr. & Mrs. Carl Tubbs Paul & Lynn Weiler Craig Woolery Xcel Energy Employee Match Contracts Minnesota Department of Public Safety Washington County Community Corrections Special Events Beanies at Maui's Landing 2007 Financial Report Revenue United Special Ways Events 16.1% 2.4 /o Earned Income 2007 YSB Annual Report $442,666 $184, 576 $167,658 $156, 929 $ 24,104 Admin 10.6% River Rat Tournament Fund Raising 4.8% Program •Administration Fund Raising Expense Program 84.6% $817,526 $101,884 $ 46,038 Washington County Family Service Collaboration Stillwater Area Schools South Washington County Schools United Ways Greater Twin Cities St. Croix Valley Washington County East New Project Chemical Health Prevention Specialist Lakeview Foundation Stillwater Rotary Club Stillwater Area Schools 7 Service to Youth Annette Mullen, left, received the 2007 Service to Youth Award from Myra Peterson at theYouth Service Bureau Board - Staff Holiday celebration. For the past six years, Annette significantly increased the number of corporate sponsors for the South Washington County Garden Tour. In 2001, Annette and her husband Dick agreed to show their garden as part of the annual tour. During the tour, two of her grandchildren set up a lemonade booth and then donated their proceeds to theYSB. Not to be outdone by the younger crowd, Mullen took on the assignment to increase sponsorships for the tour. Under Annette's leadership, the number of sponsors for the garden tour grew from eight sponsors in 2001 to twenty sponsors by 2007. The tour now contributes $10,000 a year to support YSB's youth focused family counseling and community justice programs. Planning for the 2008 South Washington County Garden Tour is now underway. The tour will feature 10-12 local gardens and ponds, including a visit to the Mullens. Individuals interested in helping with the garden tour can contact the YSB at 651-458- 5224 for information. The Very First Spirit of the Mission Award During 2007, the YSB established the Spirit of the Mission Award as a way for staff to recognize their colleagues who best exemplify the spirit of the organization. The award may be presented not more than every six months. The very first Spirit of the Mission recipient is Amy McGee, the Administrative Secretary at the YSB Stillwater Service Center. Amy greets guests and callers at the Stillwater center, supports the Executive Director and previously handled insurance matters for all of the YSB service centers. "Amy truly embodies the ideals of theYSB with her friendly smile, ready willingness to help others and her constant striving to serve our clients well," remarked Executive Director Paul Weiler in bestowing the award. The Second Spirit of the Mission Award -o m 0 The Fall 2007 Spirit of the Mission Award was presented to Karen Donovan, the Administrative Secretary at the Woodbury YSB Service Center. Karen always has a friendly welcome for youth and families at Woodbury, and previously at Cottage Grove. She also handles support for the Community Justice Programs. Prior to her recent retirement and reduction of hours to just two days a week, Karen conducted selected Awareness Classes on Saturday mornings, for the convenience of families,_ currently assists with the coordination agency volunteer program. Community Volunteer Service and Senior Centers Connecting People June 23, 2008 Larry D. Hansen City of Stillwater 216 North 4t Street Stillwater, MN 55082 Dear Mr. Hansen, Enriching Lives Greetings to you from the Board and staff of Community Volunteer Service and Senior Centers! I am writing to share some information with you about Community Volunteer Service and Senior Centers and to ask for your support. What is CVS? Community Volunteer Service and Senior Centers (CVS) is a non-profit organization that has served the City of Stillwater since 1967. The founders of CVS believed that community needs could be met by coordinating volunteers. This core belief continues to be our reason for operating today and all CVS programs and services are designed to meet critical community needs by engaging volunteers from throughout the county. Today the mission of CVS is promoting, supporting and encouraging volunteerism to serve the needs of the community. What does CVS do? CVS coordinates six programs and manages two service sites in Washington County. Our senior centers offer dozens of social, educational, and volunteer activities for the county's seniors each and every week in both Stillwater and Bayport. Our programs, all with the spirit of volunteerism at their core, include the Transportation Program, the Volunteer Center, the Neighborhood Service Exchange, the Medical Reserve Corps and the seasonal Holiday Bureau. Outcome information for each of these programs is included in the CVS Stillwater and Washington County statistic sheets. How does CVS serve my city? Each year CVS serves thousands of Washington County residents, including residents who live in Stillwater. The services provided by CVS are both necessary and critical for the residents who use them whether daily or yearly. I have enclosed information about the specific services that have been provided to residents in Washington County throughout 2007. 2300 Orleans St. W. Stillwater, MN 55082 651-439-7434 • www.volunteercvs.org • As elected officials with financial and community building responsibilities for your city, we understand that you face many difficult issues and questions about how to lead your community. It is our hope, and our sincere belief, that CVS assists you in providing critical services to residents of your city and that we are improving the quality of life in your community by connecting people to services and to the power of volunteerism. But we also believe we can do more. The recent tornado in Hugo represents the power of volunteerism. And for those cities on the river, the importance of accessing volunteers to sandbag in the event of flooding is critical. CVS Staff is trained in disaster volunteer management and is willing to assist cities and townships with volunteer coordination in the event of an emergency. We are able to do this as one of the 350 Volunteer Centers nation wide and as experts in volunteer registration, risk management, and coordination. CVS works closely with Washington County's Emergency Management Department and the Minnesota VOAD (Volunteer Organizations Active in Disaster) but can provide a close local connection and resource to cities that need volunteers urgently to respond to a local crisis. What can my city do to support CVS? Consider making a financial contribution to CVS. Here are three examples of how far your financial gift can go at CVS: • $750 covers the cost of the transportation program for one week while meeting a critical need in the community by pairing volunteer drivers with people who need transportation to medical appointments. • $1,500 provides a month's worth of social programming for seniors who visit one of our two senior centers. Activities include Bunco, cribbage, pool, oil painting classes, book club, bridge club, aerobics, and a hot nutritious noon meal. • $3,500 provides staffing support for the CVS Volunteer Center, the link between people who want to volunteer and opportunities to serve. CVS is able to leverage every dollar received by engaging community volunteers to help deliver the services we provide. In 2007, more than 750 volunteers contributed 13,273 hours of service through CVS programs alone. This is a value of more than $249,134. We would like 10 minutes during one of your city council meetings or work sessions to provide a presentation and discussion about CVS so that you and your residents have the opportunity to both learn about services and resources that might be helpful to them and can hear about what CVS is doing from day to day to serve the residents of your city. For more information about any of the CVS programs or to schedule a presentation please call me at 651-439-7434. CVS is pleased and honored to have provided services to residents of Washington County for more than 41 years. Your support as we continue to provide those services is greatly appreciated. Sincerely, Celebrating 40 Years of Service Community Volunteer Service and Senior Centers Connecting People 'f Enriching Lives 2007 ANNUAL REPORT ova fn4 Seni0 r Can 2007 Board of Directors President Keith Paul Vice President Paul Jennings Treasurer Connie Fredkove Secretary Annette Salhuan Board Member Emeritus Vi Russell Directors Karla Anderson cii rson Fled Banister Deb Braun Mary Cecconi Kathy Conley Joyce Flynn Lyman Geary Jilt Hiniker Dan Parker Mary Ann Stellmach A Letter from the President and Executive Director February 2008 The year 2007 marked our 40th year of service to the community! The mission our founders set out to fulfill, that coordinated volunteers can have an impact in meeting the needs of the community, is still relevant today. This report is a milestone in the life of Community Volunteer Service and Senior Centers. As we celebrate 40 years of service, we invite you to enjoy the highlights, successes, and happy moments from our service in 2007 and our first 40 years. The Board of Directors, Staff and Volunteers of CVS have worked hard to fulfill today's mission of promoting, supporting, and encouraging volunteerism to serve the needs of the community. Through direct and indirect service we impact issues of poverty, volunteer management, and senior involvement and isolation. We sustain volunteerism by connecting people and enriching lives. Our six programs and services generated more than 13,200 volunteer hours from 750 different volunteers. Our 11 dedicated staff people have worked tirelessly to ensure that each person who requests a service from CVS, whether it's for a ride, tax assistance, or information about senior housing, is treated with respect and given an accurate and relevant response. Finally, these efforts could not continue without the support of our donors and volunteers who increase our capacity to fulfill our mission with their generosity, trust, and commitment. The 2007 Annual Report captures a few of the stories about real people's lives that have been touched by a program or service offered here at Community Volunteer Service and Senior Centers. We are fortunate to be part of so many people's stories during the year and we think that you will feel inspired by reading them. For 40 years CVS has been a gathering place for volunteers, a grassroots response to community needs, a good neighbor, and an organization committed to fostering connections in people's lives. We are privileged to be at this point in our history and ask you to help us reflect on 40 years of service to the community by sharing the following stories with your friends and families. Thank you for celebrating this milestone with us. Keith Paul Valerie Jones President, Board of Directors 2007 Revenue and Support Total Revenue and Support $531,547 St. Croix Area United Way Operating Grants Municipalities Contracts Businesses and Organizations Individual Donors Earned Income 7.9% 49.4% 2.9% 25.9% 2.9% 7.8% 3.2% Executive Director 2007 Expenses Total Expenses Transportation Senior Centers Volunteer Center Neighborhood Service Exchange Medical Reserve Corps Holiday Bureau Administration and Fundraising $511,019 11% 40% 16% 6% 9% 4% 14% These figures are not audited. The CVS Annual Audit is available at the end of April and this report will be updated with audited financial information at that time. Please contact Valerie Jones at (651) 439-7434 for a copy of the CVS 2007 Audit. Thank you! J COMMUNITY VOLUNTEER SERVICE AND SENIOR CENTERS Celebrating 40 Years 1967: November 13, 1967 marked the formal organization of a group dedicated to the betterment of the community through volunteer service 1992: CVS moves to current location at 2300 Orleans St. West 1997: CVS recruited 2,000 people to assist in flood relief efforts near the St. Croix and Mississippi Rivers 1971: St. Croix Area United Way support began. First Executive Director, Vi Russell was hired 2000: The Bayport Senior Center opens in the Bayport American Legion 1972: Senior Citizens Center was established 1978: Name of organization officially changes to Community Volunteer Service of the St. Croix Valley Area 2005: CVS completes a successful capital campaign to purchase 2300 Orleans St. West 2007: CVS celebrates 40 years of service to the community 2007 ANNUAL REPORT Page 4 During 2007 CVS clocked roughly 13, 273 hours of volunteer time gluon by 750 volunteers to CVS' piogYams and servicc.:s. The value of a V01nntecr's time; alnd talent 1s calcuatF:d r.,ich Yea' by thr_ hidoperrdent Sector. In 2007 the vallIQ 01 a volunteer vows $ 10 77 pc-er hour. This moans that 1n "201)7. CVS Vo1untcc rs contributed $243, 131.21 rn valuablci human resourccrrs to our progfatri find servtccy, Wc_ can not do our :acork without youi Throughout Washington County 7+nd ilrc_ S. Cr oiz Va11c,y Region, volunteers v_orking with other organtzahons contribute: service valued at more Them $3 million dollars \No send a million thanks to all voluntccus foi shaking youi time and talents with our communities' •r Vern and Edie Hopham Senior Centers ✓ Isogon to vw✓•'w.volunteoIcvs oig ✓ Chcl•: on the I-ti]]]Vo]umoei' logo ✓ Click Login at the: Iop tight ✓ Uncle] Find a Volunteer Opl.>oitunily. at10J• do:'r to the 1tis110 01 y011 'MOW(- • l.nicr your zip code ✓ Click on Search Or call the Volunteer Centel' for assrstrutcc!: 651-43y-7434 Stillwater Senior Center The Senior Center has many wonderful people who participate in programs, attend classes, and volunteer. Two of these volunteers, Vern and Edie Hophan, are quite a team! Edie is an "on -call" volunteer who often assists as a front -desk receptionist. As a member of the Senior Center Vision Team she partakes in a group that meets throughout the year to share ideas and suggestions for programming. She is eager to assist with preparations or to take down special events and also is a participant in several Senior Center programs. Vern, who gives a cheerful "V for Volunteer" sign, is art exceptional volunteer and activity participant. Vern is the guy to call when the faucets are dripping and the lights are flickering. He's an enthusiastic handyman, always ready to lend a helping hand. Like his wife, Vern is eager to share his time as a consultant on special projects, as well as a hands-on helper - never too busy to be of assistance. Both Edie and Vern, contribute to rnaldng CVS programs successful by being eager to learn and willing to try new things. In turn, the Senior Centers provide opportunities to Vern and Edie to use their skills, stay active in their community, and have a feeling of accomplishment by giving much needed support to our programs. Vern and Edie are just two great examples of what the term "active seniors" is all about, being role models to their peers and to those of us nearing our senior years. We are proud and fortunate to have so many "active seniors." COMMUNITY VOLUNTEER SERVICE AND SENIOR CENTERS Senior Aerobics Class Page 5 Bayport Senior Center The Bayport Senior Center is known for fun activities and intergenerational programming. Each year, Bayport Senior Center staff and seniors work with teacher Laurel Avery and the 41h graders from Andersen School, In the fall we have an afternoon of Senior Profiles in which the students visit the Center and ask the seniors various questions about their history. Many of the seniors have gone to Bayport School (now Andersen) and they are very proud of the school. I asked one girl to select three people she thought went to Andersen School. What an actress she was. She paced the floor, looked at everyone, rubbed her jaw, and then pointed her finger at P'nuts Bell, "I know you, you are P'nuts Bell, you went to Bayport School, and you know a lot about Bayport history. My sister told me to look for you because you are a good story teller." That afternoon, a small group of 6th grade students came over from the school to say "hello." They wanted to check on their old buddies. P'nuts has said, "Every time those kids come, I learn something new". Stillwater Senior Center Accomplishments • In 2007, the Stillwater S6'nio1 Centel provided 2. 1 1 7 hours of programming enjoyed by 13,072 participants in a wide range of social, health and wellness, _and educational opportunities ✓ 800 hours of expert volunteer tax assistance enabled 493 Indwtdudls to have then taxes pit-pzirod through do AARP program offered at the Stillwater Senior CentQr • 133 active volunteers donated 3,305 hours of service at the Stillwater Senior Center providing connections to local elemental v schools, agencies and partners in the community Bayport Senior Center Accomplishments ✓ The Bayport Senior Centel welcomed 99 active volunteers in 2007 who participated in 933 hours of servaco opportunities ✓ 761 program hours wen-e enjoyed by 4.609 participants in a wide range of activities including aerobics. special meals, and intergenerational activities with students from Andersen School Eugene (P'nuts) Bell and his 4th grade buddy The Senior Centers provide opportunities for seniors to use their skills, stay active in their community and have a feeling of accomplishment 2007 ANNUAL REPORT Irina McCracken "Helping people when they need it gives me a great feeling. I like to bring the positive side of my character and help other people realize how beautiful this life can be if you just don't lose hope." Volunteer Center Irina McCracken joined the Volunteer Center in August 2007. She volunteers every Thursday. Irina is originally from the Ukraine and has lived in the state of Minnesota since moving to the United States six years ago. Irina has a degree in Economics from Ukraine. She is currently pursuing her degree in Accounting and is the Mother of a twelve year old daughter. "Volunteering is a new experience for me. It is a time of educational growth. Every day spent working at Community Volunteer Service and Senior Centers gives me more confidence and enriches my life simply by offering little improvements for others. Helping people when they need it gives me a great feeling. I like to bring the positive side of my character and help other people to realize how beautiful this life can be if you just don't lose hope. I definitely can say that volunteering through the Volunteer Center has helped me to recognize new talents and draw on previous experiences. I have met friendly and warm people here. The environment is welcoming. Volunteering has brought a lot of positive experiences into my life. My self esteem improved and I am a better parent to my daughter. My daughter is happier. I am glad to have met the people at Community Volunteer Service and am proud to be a volunteer!" Summer Stretch Volunteers Volunteer Center Accomplishments ✓ In 2007 Thu Volunteei Cent'--r connr:icted 963 community mUmb(2)s v.ith opportunities to si1rvC- ✓ 74 rigoncips rand org�anizttuons are rogistered and tacttve participants in 1-f30O-Volunioc i.org, a "7obsrtc: administered by the Voluntocr Ci:iinte.iiiI.,-/hera volunteers find oppoi twaitn s to serve the community • 'The Voluntcr,r Ccrntr•_er strongthenc'd the capr{cily for local volunte�i-:,risen by providing 7:37 individuals voith VOlunteei 1V1trnzagerent lroin'ing ✓ The Vo]untciei Ccrmiq. ui prartnership ivuli the Washington Count, Workforce Ccinte>, _insisted 1 12 individuals with them h•ransition from public assistance to by wringing and supporting `2.395)) hours of volunteei expOricenc4 ✓ 1'he 2007 ka]( o L)illerrencc: Day initiative matchccd ;9 volunr(: r groups (3l9 individuals) vr'ilh (34 seniors and persons with disabahttos to rake 'vtards and mak.. connechon5 COMMUNITY VOLUNTEER SERVICE AND SENIOR CENTERS Holiday Bureau Each year CVS hears very poignant stories from people who apply for assistance through Holiday Bureau. Many families and individuals would not have a happy holiday without the generosity of sponsors who "adopt" them through the program. Others in the community donate gifts and financial support to CVS, so we in turn can provide gifts to those who do not have direct sponsors. Several of those receiving gifts wrote touching thank you notes, some of which are quoted here. "Thank you for the gift cards to Target. I was able to buy diapers, supplies and a small gift for my son. Your good work and generosity are greatly appreciated." -- From a newly single mom with a toddler who called C.VS sobbing, not knowing how she was going to provide for her child. "I thank you for giving my children a Merry Christmas. If you all weren't working so hard our family wouldn't be blessed. Thank you very much." Page 7 Holiday Bureau Accomplishments ✓ In 2007, 'f'hc Holiday Bureau fan-lilies54 individuals with chrldrtm ✓ 74 sponsor$ prtrticipatod ❑a contributions provided gifts served 721 individuals including 234 disabilities 10 seniors Find 4 0 05 dnect matches while donor to (;9 families lights, ornaments and presents under it. -- From s single immigrant mom with three children, who made a card with a brightly colored crayon drawing of a tree with "Thank you very much for the generous gifts of cards to spend at Cub and Target. I really am a very fortunate person to have such good friends at the Senior Center. May the coming New Year be bright and happy." -- From a senior citizen with disabilities, who invited her sponsor in for lea when her gilt cards were delivered to her home. Neighborhood Service Exchange Linda Facklam and Evelyn Vincent live on the same street in Oakdale. They are friends as well as members of the Neighborhood Service Exchange. Linda is the Chairperson of the NSE and joined the program in 1998. She recruited Evelyn, who joined the NSE in 2001. Linda helps Evelyn with transportation to medical appointments, shopping and to NSE Gatherings at the CVS office. Evelyn clips coupons for Linda and shares her homemade jelly, too. They call each other to "see how things are going." They are supportive of one another. Over the years, they have talked to other neighbors and friends about the NSE and shared their NSE experiences. They enjoy the Gatherings and special events, and the chance to reconnect with other NSE members and meet new people. Linda and Evelyn are wonderful examples of the way the NSE connects members in the community and the importance of giving and receiving services. NSE and St. Paul Hour Dollars Members NSE Accomplishments ✓ In 2(07, I;;'i NSF', rnembors volunte.rired for hours by pcirformirrg s i vrc� nxch8ngc5 ✓ The NSE' colcbr1tt42d its fi' Annivers1iiv in April vnil-i members of tht,. Hour barrc_r program horn St, Paul ,arid the C:VS I rdrtspoi tailor] Voluntcei s ✓ Four NSF rnenrbcis view urunviev�d for store in Ihc, Iiipbr ory R pc rr ✓ A "Hoalina 'Touch 101 learmno session in November bron .n a new experience to NSF member s 2007 ANNUAL REPORT Page 8 "Patients come to the Mulago clinic from miles away...most have walked for many days just to attend the clinic". Medical Reserve Corps In 2004, CVS began a partnership with Washington County to train medical personnel who could respond to a public health emergency. Since then, MRC members have as- sisted with flood relief, hurricane relief, the I35 bridge collapse, and other incidents like the following story from MRC member Trish Grover: "The MRC Mass Dispensing Exercise experience has helped me in many ways and most certainly right now while in Uganda. I am in the process of organizing and developing a pediatric diabetic program here in Mulago. They do things very differently than we do and I can not stress enough that the training I received I have put to use here. Patients come to the Mulago clinic from miles away. Most have walked for many days just to attend the clinic. It was unorganized and inefficient to say the least. With only one doc- tor, nurse and one table to see all the patients it can get very chaotic. I realized halfway through the first clinic that I needed to take over the organizational aspects. I set up points of contact for the triage nurse, a nurse to take the Blood Glucose, the Doctor and then to me for the diabetic education. I borrowed another table and set the flow for the clinic. Although I thought it went very slowly, I was told that it went very quickly because of the way it was set up....which of course I had copied from the MRC exercise. All said and done, I believe that when the time comes for the activation of the Washington County Unit I believe we will be ready and more prepared than if we had not had the training with the hands-on experience". Trish Grover RN, CCRC Medical Reserve Corps Accomplishments ✓ Tht Washington County Medical Reserve Corps has 2,25 gained Find or tentrd voltmte'ers including nL1r1 S, physlcrinS. dentists, behavior health spec-F111ms. is yeterinarlsui and other non niod1C?l pc1:S01111C'-1 ✓ S1X'VIRC voluntCcrs prtitacipaned Radlologlcal Emergency Prcpali:dness cxi;'rcis at the Prairie Island Nuclear Plant • In kunc. lofty-tn!o MRC vQlu111 :(.i$ parucipated in the Washington County Public Health Mosti Chspc-nsing f'xeic1S(:• at Mahtomedl }-]rgh School • Tv'u MRC volmatcers provided mental hCoalth care. zit the Family Assistance Cent(n iftei the. 135W brldgQ collapS4� • Onc_ MI G volunteer spearhe-aded a Sinior }• reprrreidnt:�ss pi of :ct rr sultmg 1n tour presrintitions to 'area scnloic throughout Washington County medic** reserve corps if . • ]i. sl Trish Grover, RN in Uganda • 1 Transportation COMMUNITY VOLUNTEER SERVICE AND SENIOR CENTERS Larry Peterson of Marine on St. Croix has been a volunteer driver with the CVS Transportation program for many years. In his own words, here is what the experience means to him: "Over the past seventeen years I have known many people, learned their life stories and have exchanged some of my own with them. When I total up the miles, I say I'm on my sixth trip around the world helping those who can't get to appointments on their own. Here are some examples of clients I have driven: They don't own an automobile or are beyond the ability to have a license, mothers with children in car seats, the handicapped in some way, partially blind or hearing impaired persons. One of my goals is to see that any veteran that needs to get to the VA Hospital in Minneapolis gets to keep his or her appointment. Veterans coming back from Iraq, Bosnia, Afghanistan or Kuwait may need these services. I feel there will be a great need for volunteer drivers in the future. These persons may have many physical or psychological needs because of the experiences they have gone through." Volunteer driver, Bob Burger and volunteer office assistant, Dana Nelson Transportation Accomplishments ✓ 4H transportation volunteers voluntei icd 5.82!; hours by driving clients of 7irranginq rides ✓ 148 clients received rides III 2007, 73.70,3 miles Were loyal?d dui mg I.4(88 ridr--s ✓ Ovid 900 individuals served through referral, intonmation, and community outre ich Page 9 Volunteer Driver, Larry Peterson "When I total up the miles, I say I'm on my sixth trip around the world helping those who can't get to appointments on their own." Shirley Crane, Washington County Outstanding Senior Citizen and volunteer driver ...,0) 2007 ANNUAL REPORT CVS Honors VI RUSSELL AWARD FOR EXCELLENCE IN VOLUNTEER LEADERSHIP The Vi Russell Award for Excellence in Volunteer Leadership has been given since 1994 to individuals who have demonstrated excellence in volunteer leadership by leading, inspiring, and organizing volunteers to engage in meeting local community needs. The Award is named after Ms. Vi Russell who served as the first Executive Director of Cortununity Volunteer Service. Throughout a long period of time in the 1970's and 1980's, Vi acted as an advocate and leader for the state of Minnesota in the field of volunteerism. Bill Funari dedicated 39 years as a Volunteer Coordinator, the last seven with the Washington County District Court during which time he recruited, trained, supervised and recognized volunteers to assist court customers in navigating the courthouse and the court system. According to Bill's supervisor Wayne Minske, one of the results of Bill's efforts in coordinating and inspiring volunteers, was that the work done at the Washington County Courthouse became more efficient. "Because of Bill's leadership, volunteers greet customers with a smiling face in what can be an anxious setting. Without Bill, the Court Volunteer program would not exist." Even now after retirement, Bill is finding ways to stay connected to the program he founded. "Bill retired from the Court and his Volunteer Coordinator position in December 2006. He couldn't stay away very long, returning as a Conciliations Court Mediator as soon as he could." COMMUNITY INVOLVEMENT AWARDS SPOTLIGHT OUTSTANDING VOLUNTEERS OF WASHINGTON COUNTY The Community Involvement Awards event spotlights individuals who are active citizens and volunteers in communities of Washington County. Community Involvement Awards have been a long standing tradition recognizing outstanding volunteers since 1975. The program has grown over time. This year the Awards program recognizes volunteers in four award categories: Youth, Outstanding, Outstanding Group and Lifetime. Lifetime Volunteer: Sherrill Reid, Community Volunteer The Lifetime Volunteer Award recognizes a single volunteer for his or her commitment to volunteerism. Sherrill Reid has volunteered for 6 years with the Washington County Guardian Ad Litem Program, 26 years as an Emergency Medical Technician with the Marine Ambulance, and 22 years as an animal control officer with the May, Scandia, and Marine communities. Sherrill's nominator, Dana Ahlness, the Guardian Ad Litem Program Coordinator wrote in her nomination form, "Ms. Reid is a compassionate, caring person who has dedicated over 26 years making lives better for all residents of Washington County, pets included!" Outstanding Individual: Mazy Bridges Lakeview Hospital, Courage St. Croix, Family Violence Center The Outstanding Volunteer Award recognizes a single volunteer for his or her commendable volunteer service in at least one organization during a span of one or more years. This year's recipient is Mary Bridges. Mary has volunteered with Lakeview Hospital, Courage St. Croix, and the Family Violence Center. Mary was nominated by the Lakeview Hospital Volunteer Coordinator, Kim IClisch. In her nomination remarks Kirn wrote, "Mary exemplifies the hind of service that is the bedrock for communities - steady, conscientious and committed to organizations for long periods of time." Lisa Gacek, the Volunteer Coordinator at Courage St. Croix also wrote in support of Mary's nomination, "Mary is so reliable and rarely misses her shift on Saturdays. She is very friendly, welcoming, and cheerful." COMMUNITY VOLUNTEER SERVICE AND SENIOR CENTERS Youth Volunteer: Brianna Gruenewald Community Volunteer The Outstanding Youth Award recognizes a young person under the age of 18 for his or her volunteer service with an organization or project that helps to meet the needs of the community. This year's recipient, Briana Gruenewald was nominated by her father for her volunteer efforts at several organizations. Briana currently volunteers as a Sunday School Assistant Teacher with her church, is a Leader in Training for the City of Woodbury's Summer Childcare program, a respite childcare provider for a family in crisis, and coordinates volunteer promotions for the Volunteer Center program at Community Volunteer Service, Briana is also active in her School's Key Club and National Honor Society. Her father, Keith Gruenewald wrote about Briana in his nomination form, "Brian has made a significant contribution to our communities as a role model for other young citizens. By consistently exhibiting her strong work ethic and compassion, she has proven her commitment to the welfare and well-being of others." Page 11 Outstanding Group Volunteer: Cottage Grove Peace Keeping Circle The Outstanding Group Award recognizes a group of volunteers for their commendable volunteer service to the community. This year's recipients are the volunteers of the Cottage Grove Peacekeeping Circle. According to the group's Circle Keeper and Trainer, Kay Longtin, "The circle is a Restorative Practice called Sentencing Circles that customizes the penalty or sentence to heal the harm to victims of Domestic Assault and to offer offenders support to change their behavior." The group works in partnership with the Criminal Justice system, the Cottage Grove prosecutor, and Tubman Family Alliance. A group of volunteers meets with the offender twice a month for approximately three months and ends with the Sentencing Circle. After sentencing, the same circle meets for 12-24 months to offer more support for changed behavior and to build new relationships with community members. Currently, 11 volunteers participate in six different circles. 3ro Customer Service 3M Foundation Volunteer Match Prograrn Ami�ncari Leyion Post 491 Raynor! Andersen Con orate foundation Andersen Corporation Andersen Employees Bayport 7uesdav Reading CInl CaIno.re'iI hanker -Vicki Nyberg CnelaKoot Bownuntes (:ity or Lake St Croix Beach Carty of Stillwater Comm11niity Solutions Fund and Donors Days Inn Delta Technologies I to Elk's Lodge Employees Fos f"nteiprise Rent-A-Car Foundation Estate of Leona M Smith First State Rank and Tiust of Bayport Fraternal Order or I.ayles #94 FI•ed C and Katherine B Andersen founoahon I-trday Study Cluq of Stillwater Hardenhergn f oundat'On Hinman-1 Broadcasting I ounaalion Hugh . Andersen Foundation Jennings State Bank Josepn s Family Restaarant Kowaiski's Markets Krueger's Sprucegate Tree Faint akeview Hospital Foundation Lawson Marshall McDonald Galowilz and Wolle P A Mai garet Rivers Fund MDM Rubicon Oak Meadows River Valley Lions St Charles Church (;CW St Croix Valley Community Foundation St Croix Valley Friends Meetino St Paul Foundation St Paui 1 utlleran Chinon Stillwater Lions Shllwater Public Library. HT Inc Target Employees- HO TFS INC The Primrose Clut Tozer Foundation United Methodist Women United VVay St Croix Valle United Way of Washington Coucly-Fast US Bank Oak Ridge Office Valley -tours \Nest End Group Xcel Energy CVS .apologizes for any omissions to this list Please call 651-439-7434 and we will collect our iccoids. 2007 CONTRIBUTORS Page 12 Florence Abel Michael & Connie Adams Ellwood Ahems Peggy Ahola Howard & Ellen Albertson Laurette Albrecht Judi Alden Jennifer Allen Byron & Helen Anderson Elaine & Gerald Anderson Elayne Anderson Karla Anderson Ken & Betty Anderson Yvonne Anderson Gerald & Rosalynn Asmus Mildred I. Autio Leota & Leslie Axtell Jim & Diana Aysta Richard & Michelle Bailey Darlene Baker Dorothy Bakke Sophia Bartkey Beverly Bartz Karla & Al Beteglia Annette & Edward Beach Neil & Glenna Bealke Dick & Tippie Beberg Charlotte Beck Clara Behrman Eugene (P'nuts) Bell Ann Bellows Mildred Berg Eleanor Berggren Jessie Berggren Liz & Rod Bemardin Irene Beyer Lois Bishop James & Phyllis Bjork Lucille Blickenderfer Joyce Bloomstrom Leonard A. Boesel Fred Bohlken Lois Bohnen Frank Borash Jayne Bradshaw Marjorie Bradshaw Irene Brandvold Brigitte Bremer Mary Bridges Sandra & Richard Bristol June Brochman Green Bryant Kay Buchanan Kathleen & Brian Buchholz Anita Buck Harold & Mary Buckentin Bob Burger Ardythe Burke Alberta Bums Arlowine Bums Rosemary Buschette Barbara Bylender John & Miriam Calkins Ellen M. Campbell Dean & Emilie Carlson Floyd & Betty Carlson Hazel V. Carlson Kathy Carlson Marian Carlson Terry & Deborah Carroll Evelyn Gaza Mary Cecconi Audrey & Ralph Chantry Joy Christensen CVS npoloq]2es for an Ploase cat] us with any cot ect1on Rose Christensen Dagne Christenson Clinton & Shirley Christianson Elinor Cihlar Margaret A. Clarey Pearl Classen Kathleen B. Cloutier Sara Cole Kathy & Bill Conley Richard & Elizabeth Conners Stephen & Rhoda Connors Blanche L. Coppa Bob & Barb Coruzzi Theresa Coskran Roger & Joanne Cree Pat & Betty Cullen Micheal Curtis Bonnie Dahl Barb Dahlke Robert & Virginia Daniels Cub & Judy Davis Carroll Anne Davis -Johnson Donald Delander Carolyn DeLong Louise Denman Ronald & Janet Deppa Edward DePuydt Harold & Agnes DeRosier Mary Deutsch Paula & Ron Dexter Ernest & Donna Dielentheis Gladys Diethert Alyce Donovan Catherine Drinane Joan Duggan Donald F. & Claire Dunlap Jean Duwe Brian & Catherine Dyball Robert Eardley Lois Edstrom Carol Ehnen Bonita Eichten Ruth Ellingson Robert & Eleanor Elmstrom Gerald & Joan Elstran Lois Engebretson Mary Engler Louise & Scott Engwer Diana Ensign Patty Enwright Roy Erhorn Ed Erlandson Eugene Ermisch Ron & Mary Eschleman Linda Facklam Helen E. Falde Natalie Fedie Eugene & Mona Findell Richard M. Fischer, Sr. Natasha & Robert Fleischman Renee Flesner Mary Fletcher Bob & Joyce Flynn Mary Forbes Kathleen Forschen Eunice Fouks Jerry Frank Everett Franzen Dorothy J. & Edward .y o1fi1S 11Ons t0 thus fist. s Ein w(,; W11] update ow iecoi ds, Fredricksen John W. Fristik and Cynthia Rupp Frances Fry Ellen Fuge Bill & Susan Funari Eunice Galle Patricia Gannon John Ganser Janet Garlock D. J. Gascoigne Lyman Geary Isabelle Gieseke Phyllis Gilbert Paul & Mary Ann Glaser Gloria Goble Bev Goebel Helen Goldberg Bruce & Arline Goldstrand Stephen & Candace Gouze Dolly Grafenstein Doris Grenier Marian Groth Lisa Gruenewald Jan Gunderson Mary Gunderson Henryk Gumian Norm Guse Ada Gustin Kelly & Jon Gutierrez Roger Hagen Amy Hancock Loretta Hanson Mary Ann Hanson Don Harvey June Harvey Beatrice Harvieux Beverly M. Harvieux Jason Haukom Randy Haukom Diane Hawkins David & Margaret Hayden Robert Hayner Susan Heath Harold (Jay) & Lu Heggerness Gloria Hein Stella Hendrickson Paddy Henne Jim Hiniker Christine & Douglas Hlavacek Rod & Jean Hobson Joyce Hooley Edie & Vern Hophan Mile Horak Jan Hoye Pat & Roger Hoyt Barbara Hudson Bill & Cynthia Huhnke Ralph & Mary Ives Joanne Jackson Lorraine Jacobs Susan Jadwin Emestine Jara Paul Jennings Donna Jensen Lorna Jobe Annette Johnson Debbie Johnson George & Mary Lou Johnson Irvin V. Johnson Glenn Johnston Kathleen B. Johnston Louise Jones Valerie Jones David Josephson Gen Judkins Elizabeth & Paul Julien Pauline M. Junker Marianne Karg Alan & Doris Karls Mary Karow Earl & Freya Kask Ruby Kaske Barb & Edward Katzmark Delbert Kendrick Jo Kiel Arlys Kiesow Jean Kiesow Julie Kilpatrick Raymond Kimker Elizabeth Klatt Jane Knapp Donald Knops Joan & Joseph Knuesel Connie Koepp Elrine Kogler Robert & Marge Kohl Lyman & Barb Kopp Beverley Kraemer Dorothy & Harlan Krinke Zella Kroshus Neil Krueger Elizabeth Kukuska Jerry Kukuska Steven P. Kurtz Burton Kvernevig Richard & Jamie Laino D J. & B.A. Lake Mark & Irene Lambert Marcie Lantz George & Mary Lou Larson Gerald & Joyce Larson Martha Larson Warren Lassen Shirley Level! Edward & Lucille Lawson Mary Leslie Rachel Levasseur Julele & Donald Lind Hazel Linder Mauritz or Hazel Linder Joan E. Loer Margaret Lonergan Marie Lorensen Veronica Lucas Ron & Jean Lugge Gretchen Maas Leo & Fran Mack Marion Mack Francis Maddox Grace Marquardt Elizabeth & Lawrence Marsh Dorothy Marty Jean Mattson Thomas R. McAvoy Mary H. McDonough Connie McHenry Maurice & Nancy McKay Roy S. & LiLiane McKay Bit & Helen McKnight Vaughn & Catherine McNeal Eileen & Les Meader Cathy Meech Joan & Richard Meierotto Evelyn Meissner Sondra Membrez Timothy Mertens Jerry Miller Keith & Sandy Miller Lorraine Miller Virginia Miller Zita Miller Harriet Minks Lee Minks Richard Mockler Gladys M. Moen Eleanor Mohn Vern & Beverly Moline Ann Mondloch Jim & Joyce Mondor Yvonne F. Montgomery Dorothy Moore Arland & Barbara Moorhouse Robert W. & Esther Mordick May Morgan Carol Murphy Helen S. Murphy Richard & Barbara Murray Shirley Neeson Alden Nelson Dana L. Nelson Doris M. Nelson Genevieve V Nelson Jeanette Nelson Karen Nelson Lois Nelson Lydia Nelson William Nelson Leo C. Neuman Karl & Lbra Neumeier Eileen Newman Florence L. Norton Shirley Nyberg Dick & Jackie O'Brien James & Phyllis O'Connor Phyllis O'Donnell Kathy Oertel Germaine Ogren Jo Ann Ohrt Allen & Marcella Okerman Yvonne Olding Marie Olsen Kenneth & Nancy Opsahl Susan Orth Hugh & Judy Osborn June Osborne Adeline L. Otte Barbara Paul Keith Paul Don & Phyllis Paulson Kim & Robert Payfrock Anna Mae Peet Sister Sylvia Perreault Inez Peschel Elmer Peterson Evelyn Peterson Helen Peterson James & Jeanette Peterson Kris & Dawn Peterson Lawrence & Sharon Peterson Nethis Peterson Rose Peterson Wayne & Mildred Peterson Diane Petterson Cindy Plante John Pletcher Community Volunteer Service arid Senior Center gratefully acknowledges hundreds of in -kind contributors. Fresh produce, bakery goods. office equipment. furniture and more are shared with the community every day! (FP-. Kathy Pominville Frank Presley Cheryl Probst Marlene Proulx Paul & Mary Quinn Jane A. Quist Sue Ratliff Jim & Joan Ratte Emestine Reding Ron Reeder Olga C. Reese Dorothy Reeves Kitty Reichert Michelle Reinke Shirley Renfrow Nelson Rhodes Orlean Richard Luella Rielander Marlene Ritzer Mary & Rick Rivard Jeffrey & Nancy Robertson Charlotte Robledo Carroll Rock Donna Roepke Geraldine Roettger Marlene Roettger Alice Roloff Tom & Lucille Rowland Mary Ruch Ruby Rumpf Vi Russell Larry & Peggy Ryan Marlys Rylander Sylvia Saeger Annette & Michael Sallman Mary Sample Inez Sandeen Helen Sassor Ron & Jean Schad Marjorie Schell Orville Schettle Cheryl & Dave Schindler Aloha Schmidt Lois Schmidt Marilyn Schmoeckel Joyce Schreffler Larry Schreiner Jan & Dale Schueffner Al & Beverly Schultz COMMUNITY VOLUNTEER SERVICE AND SENIOR CENTERS Daniel & Susan Schultz Carol Schumacher Frank & Therese Schurb Julia Schweizer Mary Seines Margaret Severson Norman Shattuck Gene & Joyce Sherlock Dolores Siede Karsten Sigstad Edward Simonet Eileen Simonet Amy Skare Skeivik Leonard & Jeanne Skolnick Deanna & Paul Skoug Jeannette Slaughter Jane A Slinde Gary & Marilyn Smith Harold & Carla Sneen Marion Snow Gail & Richard Soderlund Marion Soller David & Mary Spencer Dorothy Spoors Wallace Spreeman Marion L. Stahl Cal Stefanski Judy Steffenhagen Adele Steinbeiser Patricia Steinmetz Sandra Steinmetz Mary Ann Stellmach Lasilla Stephenson Jeannine Stiteler Ken Streiff Margaret Stuart Phyllis Sullivan Nadji Sutherland LeRoy & Norma Swanson Pat & Clayton Syverson Ida J. Szczepanski Mary Tallackson Jo Tate & Family Vahey & Betty Tateosian Nancy & Carlos Taylor Winifred H. Tegge Wilma & Linden Terwilliger Dorothy Teske Elaine Thomsen Happy & Joan Thomsen Helen Thomsen Douglas & Maureen Thron Leon & Sharon Thurmes Carol Tollefsrud Roy (Helen) Torelle Florence Trenda Bette Tuenge Vincent & Gretchen Turnblad Duwu ry Tumquist Hazel Ulrich Betty Underhill Ralph & Cindy Utecht Warren & Elizabeth Utecht Elizabeth Vandenberg Helen VanSlyke Evelyn Vincent Richard & Marie Virock Myrtle Vollmer Marge Wald Edna Wall Susan Walsh Geri Wailing Lucille Warihen Agnes Watrin Eve Webb Mary & Rob Weber Winnie Weber Marion Weiss Virginia Weiss Loretta Weissenborn Mary Jo & Larry Weller Ruby Westbury James Whiteley Sr. Joan Wieden Nelda Wieland Robert Willer Cleora Williams Donald & Loretta Wilmes Char Wollenberg William & Virginia Wolner Winona Zechmann Beverly Zeidel Elaine Zimmerman Mable Zolldan Youi generous contributions allow CVS to offei piogramnting and support to residents of the St. Crob: Valley. Contributions may be mailed to CVS at the address below OR you inay donate on line by visiting our website: www.volunteercvs.org. click on Donations to CVS, tiled Donate Online. Thank you foi your support 2300 Orleans St West Stillwater. MN 55082 Phone:651-439-7434 In W1: 1 877-865-7378 Fax: 651 •439-7616 Web Site; www.volunteercvs.org Page 13 Board Member, Kathy Conley with Grandson Dan Schultz, lntergenerational Volunteer Summer Stretch Volunteers THANK YOU CVS VOLUNTEERS Page 14 Judi Alden Judy Altman Georgia Alver Darlene Anderson Diane Anderson Karla Anderson Carol Anderson Dorothy Anderson Elaine Anderson Jerry Anderson Pat Anderson Monte Andrews Michael Arvin Kim Ashton Jerry Asmus Rosie Asmus Susan Asplund Jacqueline Attleson Clarice Auluck-Wilson Michelle Bailey Dorothy Bakke Chris Ballard Phyllis Ballard Fred Banister Carol Banister Karla Bataglia Al Bataglia Jacob Baumann Nathan Baumann Trade Baumann Annette Beach Donna Beale Alanna Beane Madeline Beard LynnEll Bechel Kay Belise Linda Bell Kathleen Bell Eugene Bell Eileen Bell Connie Benson Michelle Berggren Liz Bernardin Karen Beskar Berene Beske Mary Bickner Mary Bickner Phyllis Bjork June Blackwell Karl Blakely Mary Bloomquist Joyce Bloomstrom Fred Bohlken Susan Bohrer Mary Bolton Kathy Bolton -Iverson Jacqueline Boorman Jatani Boru Beverly Boyer Deb Braun April Breidenstein Brent Breidenstein Chris Breidenstein Dawn Breidenstein Tom Brennan Holle Brian Sandra Broberg Carol Brunfelt Kay Buchanan Mary Buckentin Harold Buckentin Kevin Burback Katie Burger Robert Burger Janet Butler Barbara Bylender Connie Carlson Emilie Carlson oeI Carlson CVS ,tpologc%s f0t .:uiy Onne,sions to this hsi. Florist, call us with 'tiny cottecltons ,and we will upd0t , out 1eCOtdS, Nicole Carlson Chloe Carpenter Mane Cassidy Mary Cecconi Kitty Cheesebrow Rose Christensen Dagne Christensen Jim Christensen Pat Christensen Margaret Clarey Serina Clayton Theresa Cleary Kathleen Cloutier Kathy Conley Bill Conley Nathan Conley Teresa Copeland Blanche Coppa Theresa Coskran Patrick Courtney Lolita Cox Kenneth Crabb Shirley Crane Mary Croft Kelly Culhane Betty Cullen Pat Cullen Jacquelyn DaBruzzi Chris Daly Frankie Daly Jesse Daly Teresa Dannenbring Bonnie Davis Heidi Dedrickson Mary Del Vecchio Joan deLeon Carolyn DeLong Roberta (Bobbi) Delsing Louise Denman Mary Deutsch Carol Dexter Fem Dielentheis Gladys Diethert Peggy Doeksin Deborah Dora Robert Drehmel Kathy Drews MariJayn Duchene Cathy Dyball Brian Dyball June Eagleton Chief Eastman Lloyd Ecker Shawn Ecker Hannah Edwards Hedeen Sandra Egan -McNiff Michele Eggers Mick Eggers Carol Ehnert Debra Eiselt Phyllis Eliason Kristi Emerson Eleanor Emond Mary Engler Diana Ensign Jennifer Erickson Rita Erickson Robert Erksson Mary Eschleman Ron Eschleman Virginia Etzold Linda Facklam Katie Faragher Chelsea Faukhauser Pam Faye Mary Jo Feely Dennis Ferche Dana Ferguson David Ferguson Greta Ferguson Patricia Fetter Bernadette Fielding Susan Finberg Judith Fischer Don Fitzgerald Audrey Fitzgerald Jim Fitzgerald Joyce Flynn Lauren Forner Wendy Forrester Gloria Foss David Fox Kathy Frank Connie Fredkove Mary Freidrich Carole French Bill Funari Patricia Gannon Connie Garritsen John Garritsen Chris Garvey Dyane Garvey May Garvey Tori Garvey Lyman Geary Isabelle Gieske Beverly Gillson Mary Ann Glaser Patricia Gleason Margaret (Betsy) Glennon Gloria Goble Steven Gordon Deborah Gravermoen Shirley Green Joen Grieb Ott Jeannette Groschel Erin Gross Richard Gross Patricia Grover Briana Gruenewald Kenneth Guidera Anastasia Guidry Barbara Gunderson Ada Gustin Shirley Nagle Mike Haines Sue Haines Chloette Haley Jerry Haley Luke Haley Tom Hammer Loren Hammond Pamela Hamre Nou Hang Cora Hankins Donabelle Hansen Alicia Hansen Linda Hansen MaryAnn Hanson Carol Hargate Pamela Harmon Alice Harriman James Hart Adam Harvey Don Harvey Beverly Harvieux Sharon Haukom Peggy Hayden Sara Hayden Christopher Haynes Susan Heath Jessica Heinen Daniel Hellrung Jennifer Hellrung Lowell Helstedt Gladys Helstedt Stella Hendrickson Paddy Henne Denise Herrmann Ryan Hill Jim Hiniker Carol Ann Hoag Elaine Hogberg Joy Hogenson lona Holsten Benjamin Hoogland Joyce Hooley Ann Hooley Edie Hophan Vem Hophan Glenn Hoppe Richard Hovland Jan Hoye' Janice Huffman Bill Huhnke Cynthia Huhnke Karen Hulstrand Elonda Humphries Meg Hunter Gayle Huseth Margaret Irwin Kathy Iverson Julie Jacobs Myron Jacobson Nancy Jaworski Paul Jennings Donna Jensen Jean Jensen Maurice Jensen Judy Johnson Iry Johnson Pat Johnson Kathleen Johnston Ginger Jones Carolyn Jones-Saete David Josephson Art Junker Emily Just -Fleck Sandra Justin Wendy Kaiser Laverne Kaml Alan Karls Mary Karow Dana Karr Freya Kask Leann Kaufenberg Geraldine Keenan -Friday Carol Kelm Pat Keyes Laurie Kilfoy Beverly Kimball-Deick Jon Kimmes Gretchen Kingsley Julia Kipka John Kipp Andrew Kiragu Katie Klaren Kathleen Klein Judy Klos Kurt Klotzbuecher Jane Knotz Gayle Knutson Lisa Koenig Sierra Koethe Woody Kojetin Monique Kolb Marian Konobeck Andrew Koskie Helen Kramer Jodi Krey Les Krongard Neil Krueger Sandra Kuether Mane Kuker Kay Kummer Al Kupferschmidt Rae Kupferschmidt Rich Laino Jamie Laino Susie Lange Cynthia Lannon Suzanne Larson Arlene Larson Don Larson MaryLou Larson Warren Lassen Allan LaValier Sally Lawrence Ed Lawson Lu Lawson Christi LeClair Melanie Lee Dora Lee Diane Legato Lori Lehnen Mary Leslie Michelle Lessard Mary Libhardt Michele Lindemann Sophia Lindgren Janet Link Joan Loer Margaret Lonergan Bonnie Loperfido Jane Losasso Barbara Lundgren Gretchen Maas Marion Mack Stephanie Magill Laurie Maher Ben Mair Stefan Malz Pat Manke Sharon Marcotte Grace Marquardt Betty Marsh Marjorie Masley Heidi Masley Dorothy Mau Erika Mayaka Laura Mayaka Kelly McCall Rosemary McCann Irina McCracken Donna McKenny Jim McKinney Bill McMackins Catherine McNeal Vaughn McNeal Patrick McNeil Gail McNertney Thomas McNiff Eileen Meader Les Meader Brenda Meadowcroft Lauren Meads Janice Meier Joan Meierotto Evie Meisnner Louella Merton Josh Metz Nita Michels Chandara Miles Jayne Miller Karen Miller Lorraine Miller Linda Mills-Krebsbach Harriet Minks Lee Minks Femando Miranda Eleanor Mohn Ann Mondloch Jim Mondor Joyce Mondor Evelyn Monsen Renee Montpetite J Charlotte Moore Patricia Morgan May Morgan Tom Mosman Kathy Mott Mark Muellerleilie Gayle Mullen Helen Murphy Elaine Murray Samuel Muiuku Dianne Narusiewicz Dawn Nash Shirley Neeson Dana Nelson Karen Nelson Gen Nelson Margaret Nelson Ann Nesje Catherine Neuenfeldt Don Neurauter Mary Ann Newman Olivia Nienaber Sophia Nienaber Inky Noreen Sally Novick Jim Nygren Dick O'Brien Helen Odland Phyllis O'Donnell P.J O'Donnell Kathy Oertel Germaine Ogren Laura Ogren Georjeanne Ohmann Al Okerman Marcie Okerman Cindy Olson Sue O'Malley Angie Orantes June Osborne Linda Ott Chris Otto Georgie Palmer Amy Pardo Lorraine Parent Gayle Parizino Pauline Parker Dan Parker Keith Paul Connie Paulson Pamela Pearson Shelley Pearson Sylvia Perreault Inez Peschel Andy Petefish Joan Peters Beth Peterson Chris Peterson Debra Peterson Heather Peterson Larry Peterson Nethis Peterson Richard Peterson Sharon Peterson Stephen Peterson Wayne Peterson Jack Petrie Bradley Pfaff Gloria Phillips Dick Piepgras Annette Pierre Cindy Plante Janet Plaster Orin Plath John Pletcher Michelle Plocher Tom Polasik Megan Poole COMMUNITY VOLUNTEER SERVICE AND SENIOR CENTERS Christopher Powell Cory Powell Lisa Powell Julie Prielipp Janet Prust Paul Quie Paul Quinn Lynn Raarup Rosa Raarup Kyle Rader Linda Ramsay Dawn Rankin Sue Ratliff Maureen Reed Ron Reeder Joe Reichert Kerry Reimer Shirley Renfrow Orlean Richards Steve Ridgeway Mike Riehm Lu Rielander Ann Rinkenberger Mary Rinkenberger Marlene Ritzer Abbie Rivard Mary Rivard Noelle Rivard Rick Rivard Carroll Rock Joann Rockstroh Susan Roehl Ron Roeller Gerry Roettger Marlene Roettger June Rogers Carlton Rollwagen Patsy Rollwagen Carol Romain Bridget Rooney Carol Rosenwinkel Sandy Roslin Patricia Ross Gaylord Rous Lucille Rowland Charles Rud John Rudy Bob Rupp Vi Russell Rhonda Sabin Annette Sallman Mary Sample Mary Sandgren Stephen Scallon Gene Scharenbroich Marge Schell Dave Schindler Cheryl Schindler Nancy Schlagel Patricia Schlorf Christie Schmidt Michelle Schroeder Joyce Schreffler Joe Schreifels Jan Schueffner Stacey Schuette Charlotte Schuld Danny Schulte Holly Schulte Al Schultz Bev Schultz Dan Schultz Sue Schultz Wendy Schultz Shawnna Schuster Judith Schwartz Missy Seekel Mary Seines Don Sergi Kathy Serold Sandra Shadley Richard Shefchik Roxy Sherbume Mary Siedschlag Cheryl Siegel Jim Sievert Karsten Sigstad Marie Simeone Shirley Simonson Kathy Simpson Kenneth Simpson John Sipe Jeanne Skolnick Len Skolnick Deanna Skoug Karena Skyberg Jeanette Slaughter Laura Sobania Bob Sorbet Kelly Sorbel Carrie Sorenson David Spencer Daniel Spielman Mary Springborn Verli Stagberg Jill Stang Dan Starr Barbara Staub Judy Steffenhagen Sandi Steinmetz Mary Ann Stellmach Cathryn Stephenson Jill Stern Debra Stiles Amy Stone Mary Storkan Schulte Bill Stradtman Ida Szczepanski Lynn Taival Mary Tallackson A Tate Michele Taube Kimberly Terrell Karen Terry Linden Terwilliger ,penise Teuber Carmen Thompson Sandy Thompson Shirley Thompson Elaine Thomsen Helen Thomsen Mary Thorn Bridget Tierney Mary tieszen Donna Trent Laura Trent Margaret Trent Carl Tubbs Carol Turenne Ellie Turtle Dorothy Turnquist Beverly Ulvin Beth Utecht Warren Utecht Cindy Valento James Valento Rachel Valento Barry Van Ornum Bob Van Slyke Eleanor Van Slyke Elizabeth Vandenberg Abbey vanderBent Abraham vanderBent Casey vanderBent Teresa vanderBent Robert Ver Straeten Marjorie Vetter Charles Vierow Evelyn Vincent Heather Voight Jim Vosburg Violet Wagoner Bob Waldron Billie Weaver Mary Weber Bob Welch Gwen Welch MaryJc Weller Larry Weller Troy West IPage 15 Ruby Westbury Candace Westlund Wendy Wetham Mary Whalen Janice Wheeler Jessica Whitacre Dennis White Diane White Dee White Nelda Wieland Chris Wiger Nancy Wiger Donna Wilken Jane Wilkens Loretta Wilmes Don Wilmes Julia Wilson Joan Wilson Harold Wittich Jerry Wohlers Harry Wolf Ardell Worley Bev Wrobel Randy Wurm Janet Wyman Winona Zechman Elizabeth Zeno Marion Zimney Mabel Zolldan Jewelry Sale Volunteers • Girl Scoot -I moo #447 • Girl Scout T'roc, 475(3 • Sheorier0 of the Valley Church — • St Anarews Lutheran Church • Bana'I Youth Grout • Trinity Lutheran Church Youth Gruu • Girl Scoot Troop #1204 • Brownie Troop #52881 • Coo Scoot Pack #242 • Stillwater High School Psychology Club • Girl Scout Troop #140e • • • • • • • • • • • Girl S(_oul Troop 111:32 SJHS National Honor Society Girl Scout Troop #86(; 10rownie'1roorr #1402 St Painck's Cotholic C,harcS Our Saviors Lutheran Church Youth Group Car(linal Stritch Colle0e Goddess Within Twin Laker Group (- irl Scout Troop #213( YCAAP 155 834 Circle of 1-nends St Arllhrose p1 Woodbury Catholic Church 2007 ANNUAL REPORT Page 16 Community Volunteer Service and Senior Centers Staff Executive Director Associate Director Program Director Stillwater and Bayport Senior Centers Program Manager Bayport Senior Center Program Director Volunteer Center Program Manager Neighborhood Service Exchange and Transportation Program Program Manager Medical Reserve Corps Program Coordinator Volunteer Center Program Assistant/Volunteer Coordinator Stillwater and Bayport Senior Centers Program Coordinator Holiday Bureau Receptionists Valerie Jones Mary Weber Karla Bataglia Sue Schultz Mary Rivard Cathy Dyball Barbara Lundgren Cheryl Schindler Rose Christensen Pat Keyes Patsy Rollwagen Jan Schueffner Community Volunteer Service 2300 Orleans Street West Stillwater, MN 55082 651-439-7434 www.volunteercvs.org Our mission is to promote, support, and encourage volunteerism to serve the needs of the community. Through direct and indirect services we impact issues of poverty, volunteer management, and senior involvement and isolation. We sustain volunteerism by connecting people and enriching lives. Our vision is a community where people help each other. eintlmunity Volunteer Service and Sailor € Financial InfornmA ion 1JpdiRe Ap 1:. 1 l ecaLru56-the CVS 2007 Annual RGport way had not ye bets audited. -The CVS Audit was, eninpleti o porrunit ° to provide you with updated financial inf nauuon- For a ccrnflete copy o CVS Audit, please contact Valerie I0fIt•S at (6.51 439,7434 or bye - \ralerie yOuntetrc•,-s:ot'z7. 2iiti r 'rot 41 Functional Expenses Sti1_lwater Senior Center f3ak-pnrt Senior Centex Transportation Program Ho+iikay Bureau Volunteer Center .Noigh3orkood Service Exchange Medical Reserve Corps S-Treeital Projects Ft 1draising Unsgernent and General 1 $1164402 $69.3g1 `'23 .h5I $34,182 S35,5'76 $1 87" S32, .zfw t Support and St. 0.1).6. Area United a Operating and Program Grants Niunietpalitie Contracts. Business and i zt ani i i ins individual DoncTs lntere4-tand Misc. Total Page 1 of 1 Subj: Stillwater Traffic Issues - Manning Avenue Construction Date: 7/15/2008 4:39:07 P.M. Central Daylight Time From: Nik.Costello@co.washington.mn.us To: polehna@usfamily.net CC: eib@aol.com, Jim.Schug@co.washington_mn.us, Molly.ORourke@co.washington_mn.us, Don.Theisen@co.washington.mn.us, Wayne.Sandberg@co.washington.mn.us, Ted.Schoenecker@co.washington.mn.us, Joe.Lux@co.washington.mn.us, Nik.Costello@co.washington.mn.us, ssanders@ci.stillwater.mn.us Councilman Polehna - At your request, we have reviewed some of the traffic issues in the Liberty and Legends neighborhoods associated with the Manning Avenue reconstruction project. We wanted to provide a brief update of the improvements that we will be implementing. We are going to be replacing the existing "Access to Local Businesses" signs on our County roadways with new signs saying "Liberty Village Businesses". The new signs will have larger text and arrows to provide better visibility and guidance for motorists trying to get to the businesses. The signs will be installed at the following existing locations: - westbound County Road 12 east of Rutherford Road - eastbound County Road 12 west of Rutherford Road - southbound Manning Avenue north of County Road 12 We will also be installing a new sign on southbound Rutherford Road at the roundabout to help direct traffic to use New England Place (past the Liberty House) to get to the businesses. This sign should help prevent motorists trying to get to the businesses from travelling south on Rutherford Road through the neighborhood. Regarding the traffic speed concerns in both the Liberty and Legends neighborhoods, we are working with the Stillwater Police Department to set up a temporary Driver Feedback Sign (the sign that displays "Your Speed Is XX") to help reduce any speeding that is occurring. We will continue to monitor the area for any traffic changes, safety concerns, and other items that come up. Please let us know if you have any questions. Thanks, Nik Nik Costello Assistant Traffic Engineer Washington County Public Works Department 11660 Myeron Road North I Stillwater, MN 155082 Direct: 651.430.4370 I Fax: 651.430.4350 Email: nik.costello@co.washington.mn.us Tuesday, July 15, 2008 AOL: EIB Throughout 2007, here is how Community Volunteer Service and Senior Centers served the city of Stillwater More than 1,100 Stillwater residents participated in programs or events provided at the Stillwater and Bayport Senior Centers during more than 2,117 hours of activities. 95 Stillwater residents have volunteered their time and talents at the Stillwater and Bayport Senior Centers. 269 Stillwater residents received a special service at the Stillwater and Bayport Senior Centers including blood pressure checks, foot care, hearing screenings and referrals to specialized services. 287 Stillwater residents received free tax preparation services through our tax assistance initiative. 480 Stillwater residents received services from members of the Neighborhood Service Exchange, a program where neighbors barter their skills to help one another and build community. 49 Stillwater residents have volunteered their time and talents at a community wide Neighborhood Service Exchange event. 1,364 acts of service and outreach have been given to or performed by Stillwater residents through the Neighborhood Service Exchange program. 1,228 Stillwater residents or organizations have received assistance with information on volunteer placement through the CVS Volunteer Center. 448 Stillwater residents volunteered through a CVS sponsored project or referral such as Rake A Difference Day. More than 40 Stillwater residents received free fall yard clean up through the annual Rake A Difference Day initiative. 40 Stillwater non-profit agencies or organizations work with CVS to meet their volunteer needs. 107 Stillwater residents have received rides to and from medical appointments through the volunteer transportation program. 13 Stillwater residents are serving their community as a volunteer driver for the CVS transportation program. 544 trips have been given to Stillwater residents by volunteer drivers, helping them get to and from medical appointments. 1 38 Stillwater residents have registered with the Washington County Medical Reserve Corps, a group of volunteers coordinated by CVS that can be called into action in the event of a public health emergency. 165 Stillwater households received extra support and sponsorship through the CVS Holiday Bureau. 10 Stillwater residents volunteered more than 200 hours in November and December to staff and organize the Holiday Bureau. More than 200 members of Stillwater families, businesses, or organizations provided sponsorships to this year's Holiday Bureau participants. 2 Throughout 2007, here is how Community Volunteer Service and Senior Centers has served Washington County Residents 17,681 Washington County residents received quality information, programs, special events and fellowship at the Stillwater and Bayport Senior Centers. More than 750 Washington County residents have volunteered more than 13,273 hours of their time and talents at the Community Volunteer Service and Senior Centers six programs. 413 Washington County residents received a special service at the Stillwater and Bayport Senior Centers including blood pressure checks, foot care, hearing screenings, defensive driving classes and referrals to specialized services. 437 Washington County households received free tax preparation services through our tax assistance initiative. 1,459 Washington County residents received services from members of the CVS Neighborhood Service Exchange, a program where neighbors barter their skills to help one another and build community. 113 Washington County residents have volunteered their time and talents as members of the CVS Neighborhood Service Exchange. 2,832 acts of service have been given to or performed by Washington County residents through the Neighborhood Service Exchange program. 2,636 Washington County residents or organizations have called the CVS Volunteer Center looking for assistance in finding volunteer opportunities and training on effective volunteer management. 106 Washington County residents have participated in the Volunteer Investment Program designed to help people build job skills through unpaid work experience as they move from welfare to work. 705 Washington County residents volunteered through a CVS sponsored service project or referral such as Rake A Difference Day. More than 100 Washington County non-profit agencies or organizations work with CVS to meet their volunteer needs. 148 Washington County residents have received rides to and from medical appointments through the volunteer transportation program. 48 Washington County residents are serving their community as volunteer drivers for the CVS transportation program. In 2007 these drivers drove 73,709 miles! 1,468 total rides have been given to Washington County residents by volunteer drivers, helping them get to and from medical appointments. 246 Washington County residents have registered with the Washington County Medical Reserve Corps, a group of volunteers coordinated by CVS that can be called into action in the event of a public health emergency. 721 Washington County residents received extra support and sponsorship through the CVS Holiday Bureau. 40 Washington County residents volunteered more than 476 hours in November and December to staff and organize the Holiday Bureau. More than 150 Washington County families, businesses, or organizations provided sponsorships to this year's Holiday Bureau participants giving more than $25,000 in gifts and support to families in need. 2 City of S tiQQwaten, L M tonesota nl koeVatnation WHEREAS, the National Association of Town Watch is sponsoring a unique, nationwide crime, drug and violence prevention program on August 5th, 2008 entitled "National Night Out"; and WHEREAS, the "24th Annual National Night Out" provides a unique opportunity for the City of Stillwater to join forces with thousands of other communities across the country in promoting cooperative, police -community crime prevention efforts; and WHEREAS, the citizens of the community play a vital role in assisting the Stillwater Police Department through joint drug and crime prevention efforts in the City of Stillwater; and WHEREAS, it is essential that all citizens of the City of Stillwater be aware of the importance of crime prevention programs and impact that their participation can have on reducing crime, drugs and violence in the City of Stillwater; and WHEREAS, police -community partnerships, neighborhood safety, awareness and cooperation are important themes of the "National Night Out" program; NOW, THEREFORE, I, KEN HARYCKI, THE MAYOR OF THE CITY OF STILLWATER, by the authority vested in me, do hereby proclaim August 5, 2008 as NATIONAL NIGHT OUT and call upon all citizens of the City of Stillwater to join the Stillwater Police and Fire Departments and the National Association of Town Watch in supporting the "25th Annual National Night Out". IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Stillwater to be affixed this 15th day of July, 2008. ut tayon LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2008-92 Ace Hardware Action Rental, Inc. Advanced Sportswear All Partitions And Parts AT&T Big Ink Inc. Board of Water Commissioner Boyer Ford Trucks Buberl Black Dirt, Inc. Carquest Auto Parts CDW Government, Inc. Clark, Luann Coca-Cola Bottling Company Cole Papers Emergency Automotive Technologies, Inc. Fastenal Company Fire Safety U.S.A. Goodin Company Gopher State One CaII, Inc. Greeder & Mondor Electric Co. Holiday Credit Office Hydrologic Iceman Industries, Inc. Interlight Interstate All Battery Center Kane, Sean & Mollie Kath Companies Krongard, Leslie LarsonAllen LLP League of MN Cities LSA Design, Inc. Menards Metropolitan Council Minnesota/Wisconsin Playground MN Dept of Labor & Industry Moody's Investors Service Office Depot Olson, Ken OnSite Sanitation Onvoy Pioneer Rim and Wheel Co. Presenta Plaque Professional Wireless Communications Quill Corporation Equipment Repair Supplies Concrete & Trailer Adult Hockey Jerseys Replacement Bathroom Door/Lowell Telephone Dasher Ads June 2008 WAC Charges Vehicle Repair Supplies 7 Yards Black Dirt Equipment Repair Supplies APC Backups Cleaning At Public Works Soda for Concessions Janitorial Supplies 700 LED Max Brake light Misc parts for Public Works Shop Breathing Air Compressor, Eagle Raptor Equipment Repair Supplies June 2008 Billable Tickets Installation of Light Fixture for Flag Pole Fuel for Rec Center Equipment Repair Supplies Liquid Dust Control for Roads Light Bulbs Lithium Batteries Grading Escrow Refund CITGO Supergard Marine Refrigeration Work at Lily Lake Final Billing for Year End Audit 2007 Deductible for Claim # 11058016 Stillwater Parking Ramp Equipment Repair Supplies August 2008 Wastewater Charge Nets for Soccer Goals Quarterly State Surcharge Professional Services for GO Bond 2008E Office Supplies Reimburse for Minor Equipment Purchase Monthly Portable Restroom Rental Telephone Equipment Repair Supplies 1 Case Presenta Plaque Kits Battery Office Supplies 145.49 138.45 1,086.00 190.00 123.45 400.44 7,425.00 130.93 89.46 631.25 103.03 190.00 379.78 248.58 134.46 1,388.54 19,320.00 1,185.79 653.95 2,612.00 66.00 435.16 2,393.63 12.00 50.94 1,200.00 48.31 360.00 9,027.00 500.00 6,066.40 248.48 110,410.96 1,017.25 3,523.53 5,250.00 155.67 292.23 1,196.36 514.67 81.24 98.24 37.22 56.36 EXHIBIT " A" TO RESOLUTION #2008-92 Page 2 Riedel) Shoes, Inc. RiverTown Newspaper Group Rose Floral Snap On Tools Springsted Sprint PCS St. Croix Boat & Packet Co. St. Croix Recreation Co. Stillwater Motor Company Sun Newspapers SW/WC Service Cooperatives T-Mobile T.A. Schifsky & Sons, Inc. Telemetry and Process Controls Tri-State Pump & Controls, Inc. Tru Green Limited Partnership Vermeer Sales and Service Veterans Memorial Washington Cty Information Technology Dept. Water Works Irrigation LLC Yocum Oil Company Skates For Resale Publications Bedding Plants C-Clamp, Wire Crimp Professional Services for GO Bond 2008E Cell Phone June 2008 Services 32 Gallon Dome Top Vehicle Repairs Publications August 2008 Retiree's Health Insurance CeII Phone Asphalt Equipment Repair Charges Lift Station Improvements Fertilizer & Broadleaf Control/Parks C-Hook, Link Quarterly Maintenance Quick Access Parcel Updates Repair Irrigation System/ Lily Lake Park Fuel 2,083.81 84.00 307.14 25.77 23,069.02 71.57 33,107.06 188.85 30.97 87.69 41,834.00 51.62 1,361.62 1,316.79 12,988.46 460.08 29.89 4,347.00 1,200.00 400.00 5,342.65 1 STAFF REQUEST ITEM Department: MIS Date: 07/11/08 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of printer for the Administration Department. This printer is 7 years old and has been on the replacement schedule for two years. However, it has been working well and has not needed to be replaced. The printer on 3rd floor has broken down and needs to be replaced as soon as possible. We will be using the printer currently in the Administration to replace the printer on the 3rd floor and putting this new printer in Administration. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Approximate cost of this new printer will $1641.25 plus tax. Money has been allocated in Capital Outlay 2008 for this purchase. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 07/11/08 CDW Shopping Cart Page 1 of 1 800.581.4239 Shopping Cart { Quantity Product 1#74g' HP LaserJet P4015tn Printer 1 HP envelope feeder 1436070 1443919 CMANG ,, Availability i Price , Ext. Price • In Stock i • • i $1,348.99 i $1,348.99 . . In Stock $292.26 $292.26 Sub -Total I $1,641.25 httri•llururur nehma onmIchrmit•arthipfaillt aervv9PTIC=1 z1:1A117fUr1TIC=1 dd1011ierrwri ort=1), '7 /1 r-Int? CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FROM: Sharon Harrison, Finance Direct DATE: July 15, 2008 SUBJECT: Utility Billing Adjustments Description Recommendation 1 Leaky Toilet Tank Adjust winter average to 20,000 gallons starting third quarter billing - 2008 2 Leaky Toilet Adjust winter average to 9,000 gallons starting third quarter billing - 2008 3 Leaky Toilets & Water Softner Adjust winter average to 20,000 gallons starting third quarter billing - 2008 _ 4 Leaky Toilet Adjust winter average to 8,000 gallons starting third quarter billing - 2008 5 Leaky Toilet Adjust winter average to 8,000 gallons starting third quarter billing - 2008 6 Leaky Water Softner Adjust winter average to 15,000 gallons starting third quarter billing - 2008 7 Leaky Toilets Adjust winter average to 12,000 gallons starting third quarter billing - 2008 8 Leaky Toilets & Faucet Adjust winter average to 8,000 gallons starting third quarter billing - 2008 9 Leaky Toilet Adjust winter average to 19,000 gallons starting third quarter billing - 2008 10 Leaky Ice Maker Adjust winter average to 12,000 gallons starting third quarter billing - 2008 11 Leaky Toilets Adjust winter average to 42,000 gallons starting third quarter billing - 2008 12 Leaky Toilets & Faucet Adjust winter average to 14,000 gallons starting third quarter billing - 2008 DATE: July 15, 2008 SUBJECT: Utility Billing Adjustments 13 Leaky Toilet Adjust winter average to 17,000 gallons starting third quarter billing - 2008 14 Sump Pump Failure & Cracked Pipe Adjust winger average to 13,000 gallons starting third quarter billing - 2008 15 Water Line Break Adjust winter average to 16,000 gallons starting third quarter billing - 2008 16 Leaky Toilets - Repaired mid 1st quarter Adjust accounts receivable balance to 105.10 TO: FROM: DATE: SUBJECT: MEMORANDUM Mayor and City Council Torry Kraftson, Assistant City Engineer VI< July 9, 2008 East Metro Water Resource Education Program Contract Agreement Renewal DISCUSSION The East Metro Water Resource Education Program (EMWREP) is a partnership foil ied to develop a comprehensive water resource education and outreach program for the east metro area. Members of EMWREP include Brown's Creek, South Washington, and Valley Branch Watershed Districts, Lower and Middle St. Croix Watershed Management Organizations, the cities of Cottage Grove, Dellwood, Forest Lake, Lake Elmo, Stillwater, and Willernie, Washington County and the Washington Conservation District. The EMWREP region covers all of Washington County as well as a small portion of Ramsey and Anoka Counties. The goal of EMWREP is to reduce non -point source water pollution from stoiuui water runoff and illicit discharges by educating citizens, municipal staff and officials, developers and businesses. The City's partnership with EMWREP fulfills the education requirement for the Municipal Separate Storm Sewer System (MS4) permit. The initial agreement with the EMWREP partners began on May 1, 2006 and expires on April 30, 2009. The proposed agreement begins May 1, 2009 and expires on December 31, 2012. The City cost in 2009 will be $2000 and will increase by 3.5% each year through 2012. RECOMMENDATION Staff recommends that the City Council pass a resolution authorizing the mayor and Clerk to execute the attached contract. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a Resolution 2008- ENTER INTO CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AS HOST OF EMWREP FOR THE SHARED WATER RESOURCE EDUCATION PROGRAM. Contract Number: 09-EMWREP AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2009-2012 EAST METRO WATER RESOURCE EDUCATION PROGRAM A. PARTIES This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST, and members of the East Metro Water Resource Education Program, hereinafter referred to individually as a PARTNER. A PARTNER is defined as an entity that executes this agreement. Eligible PARTNERS include watershed organizations and municipalities partially or wholly within Washington County. B. PURPOSE WHEREAS, the PARTNER has a common objective of educating the citizens of the Twin Cities east metro area about water resource, stormwater, and groundwater management in order to improve water quality; and WHEREAS, the PARTNER has identified a need for education assistance; and WHEREAS, 9 watershed organizations in Washington County have education components in their respective watershed management plans; and WHEREAS, 23 communities, including multiple watersheds and the County, in Washington County are required to obtain a Municipal Separate Stolrn Sewer System (MS4) Permit from the Minnesota Pollution Control Agency (MPCA), which requires nonpoint source pollution education; and WHEREAS, the PARTNER agrees it is in their best interest to define their respective responsibilities and obligations; and WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently deliver water resource education and meet MS4 permit education requirements; and WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN. STAT. §§ 103A.206; and WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. §§ 103C.331, SUBD. 3 and 7. NOW, THEREFORE, the PARTNER agrees as follows: C. TERM OF CONTRACT The term of this agreement shall be from May 1, 2009 to December 31, 2012 unless extended or terminated earlier as provided herein. D. MEMBERSHIP STRUCTURE In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a separate contract and their signature page shall be attached to the original document. The HOST will coordinate with each PARTNER, update the project budget, and distribute it to each PARTNER. 2009-2012 Share Water Resource Education Program Agreement Each PARTNER will assign a member to the Steering Committee of the East Metro Water Resource Education Program. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual Workplan, Annual Budget, and Annual Report. A Membership Summary will be included in the Annual Report prepared by the HOST. E. SCOPE OF SERVICES The HOST will perform for the PARTNER the services and furnish and deliver work products generally described in Exhibit A, attached and made part of this agreement. PARTNER -specific services will be defined in the Annual Workplan noted in Exhibit A. The targeted PARTNER -specific services will be approximately 15% of the total annual workplan. Eighty-five (85) percent of the total annual workplan will be committed to shared, multi jurisdictional benefit educational activities. F. COST In full consideration for services under this agreement, the PARTNER shall provide their portion of the annual costs to the HOST in accordance with their executed Signature Page at the end of this Agreement. The total annual budget for the program is shown in Exhibit B with contributions outlined in Paragraph G. If PARTNER Contributions are below the Total Budget, educational material expenses will not be incurred. In the case that overall funding contributions from all of the PARTNERS exceeds the budget in Exhibit B by less than 20%, the excess contributions will be used to fund additional educational materials or support staff. Once the revised overall funding contribution from all of the PARTNERS exceeds the budget in Exhibit B by 20%, the PARTNERS have the option of having their proportional amount of the excess budget returned or can direct the funds to be used for EMWREP activities. G. FUNDING STRUCTURE Each PARTNER is suggested to contribute annually in accordance with the following funding structure: County: $ 10,000/year Small Watershed Districts (Taxable Market Value < $1 Billion): $10,000/year Medium Watershed Districts (TMV $1-5 Billion): $15,000/year Large Watershed Districts (TMV >$5 Billion): $20,000/year Watershed Management Organizations: $5,000/year Watershed Districts with existing educational staff: $2,000/year Large MS4 Cities: $2,000/year (Population > 5,000) Small MS4 Cities: $500/year (Population < 5,000) In -kind matches from existing educational staff from within partner organizations are also encouraged. The WCD shall provide $10,000 of in -kind match to the program per year. As shown in Exhibit B, PARTNER contributions will increase by 3.5% per year to account for inflation. H. PAYMENTS 1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices will be sent on a quarterly basis and will summarize the work performed. Invoices are payable within 60 days. 2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead noted above. Out source reproduction, special bulk mailings and other direct costs beyond the actual current budget (the combined contributions of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with prior approval from the PARTNERs. 2009-2012 Share Water Resource Education Program Agreement I. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS During the perfoiniance of this Agreement, the HOST agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. J. STANDARDS The HOST shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. K. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the HOST's perfoxniance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide by these statutes, rules and regulations and as they may be amended. L. AUDITS, REPORTS, AND MONITORING PROCEDURES The HOST will: 1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the HOST which are relevant to the contract. The annual audit conducted for the Washington Conservation District that includes EMWREP activities. M. INDEMNITY The HOST and PARTNER mutually agrees, to the fullest extent permitted by law, to indemnify and hold each other harmless for any and all damages, liability or cost (including reasonable attorneys' fees and costs of defense) arising from their own negligent acts, errors or omissions in the performance of their services under this agreement, to the extent each party is responsible for such damages and losses on a comparative basis of fault. The PARTNER agrees to provide proof of contractual liability insurance upon request. This paragraph does not diminish with respect to any third party, any defense, immunity, or liability limit that the HOST or PARTNER may enjoy under the law. N. INDEPENDENT CONTRACTOR It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent, representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The 2009-2012 Share Water Resource Education Program Agreement HOST is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The HOST represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the HOST or other person, while engaged in the performance of any work or services required by the HOST under this Agreement, shall have no contractual relationship with the PARTNER and shall not be considered employees of the PARTNER. O. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alteration, modification, or variation deemed not to be material by written agreement of the HOST and the PARTNER shall not require written approval. Contract extensions will be handled in this manner. P. MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph 0 above concerning a non -material change, and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. Q. TERMINATION This agreement shall commence when executed by all parties and shall continue until terminated. This agreement shall terminate immediately upon completion of the activities enumerated herein and the program duration expires. Any party to this agreement may withdraw participation with ninety days written notice prior to the annual anniversary for this Agreement (January 1 of each year). Termination by any one PARTNER shall not constitute the tei 'inflation of this agreement in whole and pro -rated contributions will be returned to the terminated PARTNER. Termination by the HOST will constitute termination of this agreement in whole and pro -rated contributions will be returned to each PARTNER. R. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the HOST or PARTNER used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the HOST and PARTNER. The HOST and PARTNERS shall have shared rights to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office equipment and computers, shall remain the property of the HOST. 2009-2012 Share Water Resource Education Program Agreement CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST: Washington Conservation District PARTNER: City of Stillwater Annual Contribution Amount: $2,000 (with 3.5% annual increase beginning in 2010) Term: May 1, 2009 to December 31, 2012 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: PARTNER BY: HOST BY: Board Chair Date Title BY: BY: WCD Manager Date Title Approval as to form and execution: Date 2009-2012 Share Water Resource Education Program Agreement EXHIBIT A SCOPE OF SERVICES EAST METRO WATER RESOURCE EDUCATION PROGRAM HOST responsibilities: 1. Hire, employ and supervise the Water Resource Educator/s that will successfully serve the education needs as prescribed herein. 2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement. 3. Work in good faith to achieve the goals identified in this agreement. 4. Maintain a strict accounting of all financial transactions. 5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to partners of the East Metro Water Resource Education Program. 6. Provide office space, office furniture, computer, transportation, and phone. Equipment purchased by the HOST will remain the property of the HOST following the term of this agreement. PARTNER responsibilities: 1. Provide a single representative to the Steering Committee of the East Metro Water Resource Education Program. This person shall actively participate in the Steering Committee and assist in employee selection, Annual Workplan Development, and other tasks as needed. 2. Provide funds for the East Metro Water Resource Education Program described herein. 3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water Resource Educator/s. 4. Share equipment, staff, and educational resources to facilitate Education Program planning and implementation. 5. As initiated by the HOST, discuss the progress of the Water Resource Educator/s and agree to take any action that is appropriate to ensure the successful fulfillment of project objectives. 6. Work with the Water Resource Educator/s to ensure that services are being used to address high priorities at the local level. Water Resource Educator/s responsibilities: 1. Prepare, coordinate, and revise East Metro Water Resource Education Program Plan annually with the Steering Committee of the East Metro Water Resource Education Program. 2. Review and advise watershed district PARTNERS annually on educational aspects of their watershed district plans. 3. Develop annual plan of work with the Steering Committee of the East Metro Water Resource Education Program. Workplan will reference Washington County MS4 education programs and watershed district PARTNERS education plans. 4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such anticipated activities as presentations, workshops, in -field training, demonstration projects, and published materials. 5. Pursue grants and other funding sources to enhance the East Metro Water Resource Education Program. 6. Coordinate with "Watershed Partners" and other entities conducting water resource education efforts to minimize overlap and maximize effectiveness. 7. Maintain educational information for web -based East Metro Water Resource Education Program. 8. Presents papers as appropriate at professional meetings within Minnesota. 9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual meetings for participating East Metro Water Resource Education Program members 2009-2012 Share Water Resource Education Program Agreement EXHIBIT B BUDGET Shared Water Resource Educator Position - Washington Conservation District Estimate Hourly Rate Yearly Salary (1) Benefits (25%) Subtotal (2) Overhead (40%) (3) Total Appx. 2009 Salary $23.08 48,000 12,000 60,000 24,000 84,000 (1) WCD benefits include: health, dental (optional), basic life insurance, retirement, deferred compensation, vacation and holiday. (2) WCD overhead includes administrative and clerical support, equipment, mileage, supplies, rent, and in-house reproduction expenses. Overhead does not include out source reproduction, special bulk mailings, displays, books, or other educational program hard -goods and expenses. (3) WCD total does not include some costs, such as managerial, accounting, reporting and clerical support, which would be provided as an in -kind contribution. Year Salary, Benefits, and Overhead* Materials Total 2009 $84,000 $5,000 $89,000 2010 $88,200 $5,250 $93,450 2011 $92,610 $5,512.50 $98,122.50 2012 $97,240.50 $5,788. $103,029 * Budget includes 5% annual increase for wage adjustments and inflation. MEMBERSHIP STRUCTURE AND CASH CONTRIBUTIONS** PARTNER 2009 Annual Contribution 2010 Annual Contribution 2011 Annual Contribution 2012 Annual Contribution SWWD $20,000 $20,700 $21,425 $22,174 VBWD $15,000 $15,525 $16,068 $16,631 BCWD $15,000 $15,525 $16,068 $16,631 Washington County $10,000 $10,350 $10,712 $11,087 WCD (in -kind) $10,000 $10,350 $10,712 $11,087 LSCWMO $5,000 $5,175 $5,356 $5,544 MSCWMO $5,000 $5,175 $5,356 $5,544 RWMWD $2,000 $2,070 $2,142 $2,217 Cottage Grove $2,000 $2,070 $2,142 $2,217 Forest Lake $2,000 $2,070 $2,142 $2,217 Lake Elmo $2,000 $2,070 $2,142 $2,217 Stillwater $2,000 $2,070 $2,142 $2,217 Dellwood $500 $518 $536 $554 Willernie $500 $518 $536 $554 91,000.00 94,185.00 97,481.48 100,893.33 ** Partner Contributions includes 3.5% annual contribution increase to cover inflation and program expenses. 2009-2012 Share Water Resource Education Program Agreement RESOLUTION TO ENTER CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT FOR THE EAST METRO WATER RESOURCE EDUCATION PROGRAM (EMWREP) WHEREAS, a contract agreement between the Washington Conservation District and the partners of the EMWREP has been received, and WHEREAS, the contract was presented to Council; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract between the Washington Conservation District and the partners of the EMWREP in the name of the City of Stillwater for the EMWREP to meet the education requirement of the Municipal Separate Stoini Sewer System (MS4) peiriiit. Adopted by the City Council of the City of Stillwater this 15th day of July 2008. ATTEST: Larry D. Hansen, City Administrator Ken Harycki, Mayor LarssnAllen LLP CPAs, Consultants & Advisors www.larsonallen.com Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota We have audited the financial statements of Board of Water Commissioners, component unit of the City of Stillwater, Minnesota, for the year ended December 31, 2007, and have issued our report thereon dated March 28, 2008. Professional standards require that we provide you with the following information related to our audit. Our Responsibility under U.S. Generally Accepted Auditing Standards As stated in our engagement letter dated September 10, 2007, our responsibility, as described by professional standards, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. 1. Our responsibility is to plan and perform the audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement. 2. As part of our audit, we considered the internal control of Stillwater Board of Water Commissioners. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures specifically to identify such matters. Other Information in Documents Containing Audited Financial Statements Our audit opinion, the audited financial statements, and the notes to financial statements should only be used in their entirety. Inclusion of the audited financial statements in a client prepared document, such as an annual report, should be done only with our prior approval and review of the document. Our responsibility for other information in documents containing the entity's financial statements and report does not extend beyond the financial information identified in the report. We do not have an obligation to perform any procedures to corroborate other information contained in such documents. Planned Scope and Timing of the Audit We performed the audit according to the planned scope and timing previously communicated to you in our meeting about planning matters on February 19, 2008. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by Stillwater Board of Water Commissioners are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2007. • INTERNATIONAL LarsonAllen LLP is a member of Nexia International, a worldwide network of independent accounting and consulting firms. Board of Water Commissioners of the City of Stillwater Page 2 We noted no transactions entered into by the Governmental Unit during the year for which there is a lack of authoritative guidance or consensus. There are no significant transactions that have been recognized in the financial statements in a different period than when the transaction occurred. Accounting estimates are an integral part of the fmancial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was: Management's estimate of the useful lives of capital assets is based on authoritative guidance and past experience. We evaluated the key factors and assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a whole. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. In addition, none of the misstatement detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. Management did not identify and we did not notify them of any uncorrected financial statement misstatements. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors' report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated March 28, 2008. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Governmental Unit's financial statements or a determination of the type of auditors' opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Board of Water Commissioners of the City of Stillwater Page 3 Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year priorto retention as the Commission's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. This information is intended solely for the use of the Members of the Board of Water Commissioners and management and is not intended to be and should not be used by anyone other than these specified parties. LarsonAllen LLP Minneapolis, Minnesota March 28, 2008 LLP LarssnAllen LLP CPAs, Consultants & Advisors www.larsonallen.com Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota In planning and performing our audit of the financial statements of the Board of Water Commissioners as of and for the year ended December 31, 2007, in accordance with auditing standards generally accepted in the United States of America, we considered the Commission's internal control over financial reporting (internal control) as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Commission's internal control. Accordingly, we do not express an opinion on the effectiveness of the Commission's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. However, as discussed below, we noted certain deficiencies in internal control that we consider to be significant deficiencies and other deficiencies that we consider to be material weaknesses. Statement on Auditing Standards 112 (SAS 112), Communicating Internal Control Matters Identified in an Audit, states that "a control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis." The standard further states, "a significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control." SAS 112 further states that, "a material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control." Pursuant to the guidance provided in SAS 112, we believe that the following deficiencies constitute material weaknesses: Limited Segregation of Duties Due to the Commission's limited number of office personnel, segregation of the accounting functions that is necessary to ensure adequate internal accounting control may not be possible. This is not unusual in an operation the size of the Commission; however, the Board of Commissioners should constantly be aware of this condition and realize that the concentration of duties and responsibilities in a limited number of individuals is not desirable from an accounting point of view. This area should be reviewed periodically and consideration given to improving the segregation of duties. In making this review, it is most important to consider the benefit derived as weighed against the cost of the improvements. Management feels it is currently not economically feasible for the Commission to hire additional staff in order to adequately segregate all incompatible duties. Therefore, the Board of Water Commissioners needs to be sufficiently involved in the oversight process and controls and responsibilities should be reviewed periodically. �► �.,ink INTERNATIONAL LarsonAllen LLP is a member of Nexia International, a worldwide network of independent accounting and consulting firms. Board of Water Commissioners of the City of Stillwater Page 2 Material Audit Adjustments - Internal Control over the Financial Reporting Process Management is responsible for establishing and maintaining internal controls, including monitoring, and for the fair presentation in the financial statements in accordance with U.S. generally accepted accounting principles. Management is responsible for the accuracy and completeness of all financial records and related information. Their responsibilities include adjusting the financial statements to correct material misstatements. As part of the audit, we proposed the following journal entries: • Adjust interest receivable to actual. • Adjust amount due from the City. • Reclassify money market funds from investments to cash. • Adjust inventory, prepaid expense, and accounts receivable to actual. • Adjust accrued wages, sick and vacation accruals, and longevity accruals to actual. • Entry to amortize bond issue costs. • Adjust special assessments to actual. • Record capital contributions, depreciation expense, and capital asset activity. • Reclassify deferred revenue from accounts receivable. • Correct posting directly to net assets. These entries relate to internal controls over the year-end close-out process. The absence of a complete control procedure or process in this area is considered a material weakness because the potential exists that a material misstatement of the financial statements could occur and not be prevented or detected by the Commission's internal control processes. Oversight of the Financial Reporting Process Management is responsible for establishing and maintaining internal controls and for the fair presentation of the financial position, results of operations, cash flows, and disclosures in the financial statements, in conformity with U.S. generally accepted accounting principles (GAAP). The Board of Water Commissioners does not have a system of internal controls that would enable management to conclude the fmancial statements and related disclosures are complete and presented in accordance with GAAP. As such, management requested us to prepare a draft of the financial statements, including the related footnote disclosures. The outsourcing of these services is not unusual in organizations of your size and is a result of management's cost benefit decision to rely on our accounting expertise rather than incurring this internal resource cost. Board of Water Commissioners of the City of Stillwater Page 3 This communication is intended solely for the information and use of management, the Board of Water Commissioners and the Office of the State Auditor of Minnesota and is not intended to be and should not be used by anyone other than these specified parties. LarsonAllen LLP Minneapolis, Minnesota March 28, 2008 Ltd BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION YEARS ENDED DECEMBER 31, 2007 AND 2006 i i BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER TABLE OF CONTENTS YEARS ENDED DECEMBER 31, 2007 AND 2006 INTRODUCTORY SECTION ORGANIZATION SCHEDULE 1 FINANCIAL SECTION INDEPENDENT AUDITORS' REPORT 2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3 BASIC FINANCIAL STATEMENTS BALANCE SHEETS 7 STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS 8 STATEMENTS OF CASH FLOWS 9 NOTES TO BASIC FINANCIAL STATEMENTS 11 SUPPLEMENTARY INFORMATION. SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES 20 OTHER REPORTS SECTION REPORT ON MINNESOTA LEGAL COMPLIANCE 21 BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER ORGANIZATION SCHEDULE DECEMBER 31, 2007 Name Board of Commissioners Title Term Expires James O'Brien President Robert Thompson Vice -President Jay Kimble Member Treasurer 2009 2008 2010 Larry Hansen Appointed Officers Robert Benson Manager Appointed (1) INDEPENDENT AUDITORS' REPORT Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota We have audited the accompanying financial statements of the Board of Water Commissioners, a component unit of the City of Stillwater, as of and for the years ended December 31, 2007 and 2006, as listed in the table of contents. These basic financial statements are the responsibility of the Commission's management. Our responsibility is to express an opinion on these basic financial statements based on our audits. We conducted our audits in accordance with U.S. generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above, present fairly, in all material respects, the financial position of the Board of Water Commissioners, a component unit of the City of Stillwater as of December 31, 2007 and 2006, and the results of operations and its cash flows for the years then ended in conformity with U.S. generally accepted accounting principles. The management's discussion and analysis as listed in the table of contents is not a required part of the basic financial statements but is supplementary information required by U.S. generally accepted accounting standards. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming an opinion on the financial statements taken as a whole. The supplementary schedules of operating expenses as listed in the table of contents as supplementary information are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. Minneapolis, Minnesota March 28, 2008 LarsonAllen LLP LLP (2) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER MANAGEMENT'S DISCUSSIONS AND ANALYSIS DECEMBER 31, 2007 This section of the Board of Water Commissioners' (the Commission) annual financial report presents the analysis of the Commission's financial performance during the fiscal years ended December 31, 2007 and 2006. Please read it in conjunction with the financial statements, which follow this section. The Management's Discussion and Analysis (MD&A) is an element of Required Supplementary Information specified in the Governmental Accounting Standard Board's (GASB) Statement No. 34 — Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Govemments. Overview of the Financial Statements The Board of Water Commissioners is a component unit of the City of Stillwater, Minnesota, and is responsible to account for the distribution of water services to the residents of the City. The annual report of the Commission includes the basic financial statements, the independent auditors report, notes that explain in more detail information in the financial statements and this management's discussion and analysis report. The report also includes supplementary information for operating expenses. Basic Financial Statements Required The financial statements report information about the Commission using accounting methods similar to those used by private sector companies. These statements offer short and long-term financial information about its activities. The Balance Sheets include all of the Commission's assets, liabilities, and net assets and provides information about the nature and amount of investments in various assets and obligations to the Commission's creditors. It also provides the basis for evaluating the capital structure, and determining the liquidity and financial flexibility of the Commission. The Statements of Revenues, Expenses and Changes in Net Assets accounts for all the current year's revenues and expenses. This statement measures the success of operations over the past year and can be used to determine whether all costs are recovered through user fees and other charges. This statement also measures the Commission's profitability and credit worthiness. The Statements of Cash Flows provides information about the Commission's cash receipts and cash payments during the reporting period. These statements report cash receipts, cash payments, and net changes in cash resulting from operations, investing and financing activities, and reports on changes in cash balances during the reporting period. i (3) i BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER MANAGEMENT'S DISCUSSIONS AND ANALYSIS DECEMBER 31, 2007 Condensed Financial Statements To begin our analysis, a summary of the Balance Sheets is presented below. Table A-1 Condensed Balance Sheets 2007 Net Utility Plant Other Long -Term Assets Current Assets Total Assets Long -Term Liabilities Current Liabilities Net Assets Total Liabilities and Net Assets A summary of the Statements of 2006 $ 11,155,347 $ 10,439,835 1,011,935 1,014,581 1,693,407 1,378,513 $ 13,860,689 $ 12,832,929 $ 663,482 212,401 12,984,806 $ 13,860,689 $ 750,749 222,319 11,859,861 $ 12,832,929 Revenues, Expenses and Changes in Net Assets is 2005 $ 10,223,464 518,431 1,936,420 $ 12,678,315 $ 831,653 374,770 11,471,892 $ 12,678,315 presented below. Table A-2 Condensed Statements of Revenues, Expenses and Changes in Net Assets 2007 Operating Revenues $ 1,282,304 Less: Operating Expenses (1,275,690) Operating Loss 6,614 (22,219) Other Income 118,502 267,289 Capital Contributions from City 999,829 142,899 2006 $ 1,148,561 (1,170,780) 2005 $ 993,351 (1,137,067) (143,716) 360,578 21,000 Total Change in Net Assets $ 1,124,945 $ 387,969 $ 237,862 Financial Statement Analysis The increase in net utility plant is mainly attributed to water main extensions. Specifically, there were significant additions in the Phase III Utilities project, Neal Ave, 1st and 2nd Editions of Millbrook. The related additions consist of water mains, hydrants, valves and other apparatus. Significant Transactions Fiscal year 2007 was drier than normal and resulted in the pumping 845,879,000 gallons which is 43,793,000 gallons more than fiscal year 2006. (4) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER MANAGEMENT'S DISCUSSIONS AND ANALYSIS DECEMBER 31, 2007 Budgetary Highlights The Commission adopts an annual Operating Budget. Because of its enterprise nature, the budgets are not operated as statutory budgets. The budget results are reviewed monthly and are used as a financial management tool. A summary of the 2007 and 2006 Budget Analysis is presented in Table A-3. Operating Revenues Less: Operating Expenses Operating Loss Other Income Capital Contributions from City Total Change in Net Assets Table A-3 Condensed Budget Analysis 2007 Budget $ 1,281,700 (1,323,950) (42,250) 226,800 $ 184,550 Actual $ 1,282,304 (1,275,690) 6,614 118,502 999,829 $ 1,124,945 2006 Budget $ 1,232,600 (1,317,900) (85,300) 239,200 $ 153,900 Actual $ 1,148,561 (1,170,780) (22,219) 267,289 142,899 $ 387,969 Fiscal year 2007 operating revenue was higher than 2006 due to new development as well as an increase in the gallons used overage rate. The Commission does not budget for capital contributions but received $999,829 in contributed water main extensions from the City of Stillwater. Fiscal year 2007 operating expenses were lower than expected due to the fact that construction of well 12 was not started. Capital Asset and Long -Term Debt Activity The Commission made capital asset additions to utility plant, property and equipment in the amounts of $1,094,555 and $570,264 in fiscal years 2007 and 2006, respectively. Depreciation expense was $374,336 and $355,222 in fiscal years 2007 and 2006, respectively. The Commission did not issue any new Tong -term debt during fiscal years 2007 or 2006. Payments were made in fiscal years 2007 or 2006 in the amount of $90,000 on the current portion of principal due on existing Tong -term debt. All outstanding long-term debt is issued on behalf of the Commission by the Stillwater City Council and is backed by a pledge of net revenues of the Commission. Other Financial Information, Next Year's Budget and Rates The Board of Water Commissioners continues the process of identifying a site and drilling a new well which started in fiscal year 2006 and expected to be completed in 2009. Cost estimates could run as high as $1,000,000 depending on extent of construction related to the well. A test well was drilled in 2008 and the results of the test pumping are not available at this time. i (5) i i i i i BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER MANAGEMENT'S DISCUSSIONS AND ANALYSIS DECEMBER 31, 2007 Contact Information This annual report is designed to provide a general overview of the Commission's finances for citizens, customers and others. Questions concerning any of the information contained in this report and requests for additional information should be addressed to the Board of Water Commissioners, City of Stillwater, 204 North Third Street, Stillwater, MN 55082 or by email at waterboarda,ci.stiliwater.mn.us or by phone at (651) 439-6231. (6) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER BALANCE SHEETS DECEMBER 31, 2007 AND 2006 2007 2006 ASSETS UTILITY PLANT, PROPERTY AND EQUIPMENT Non -Depreciable Land $ 4,987 $ 4,987 Construction in Progress 2,754 Depreciable Equipment 569,322 567,642 Distribution System 15,570,873 14,509,205 Total 16,145,182 15,084, 588 Less: Accumulated Depreciation 4,989,835 4,644,753 Net Utility Plant 11,155,347 10,439,835 OTHER ASSETS Notes Receivable - Long -Term 1,036 1,811 Bond Issue Costs - Net Accumulated Amortization 13,653 15,524 Investments in Time Deposits, Designated 997,246 997,246 Total Other Assets 1,011,935 1,014, 581 CURRENT ASSETS Cash and Cash Equivalents Investments in Time Deposits Due from Primary Govemment Accounts Receivable Notes Receivable - Current Portion Accrued Interest Receivable Inventories Prepaid Expenses Total Current Assets 336,617 342,161 952,754 652,754 110,045 108,142 153,095 150,506 887 775 60,280 42,218 53,084 55,874 26,645 26,083 1,693,407 1,378,513 Total Assets $ 13.860.689 $ 12.832.929 NET ASSETS AND LIABILITIES NET ASSETS Invested in Utility Plant, Net of Related Debt $ 10,455,347 $ 9,649,835 Unrestricted 2,529,459 2,210,026 Total Net Assets 12,984,806 11,859,861 LONG-TERM LIABILITIES Compensated Absences 53,482 50,749 Revenue Bonds Payable 610,000 700,000 Total Long -Term Liabilities 663,482 750,749 CURRENT LIABILITIES Current Portion of Revenue Bonds Payable 90,000 90,000 Accounts Payable 29,925 45,375 Deferred Revenue 19,295 20,295 Accrued Expenses 44,465 39,597 Accrued Interest Payable 15,482 17,357 Current Portion of Compensated Absences 13,234 9,695 Total Current Liabilities 212,401 222,319 Total Liabilities 875,883 973,068 Total Net Assets and Liabilities $ 13,860,689 $ 12.832.929 See accompanying Notes to Basic Financial Statements. (7) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS YEARS ENDED DECEMBER 31, 2007 AND 2006 2007 2006 OPERATING REVENUES Water Sales $ 1,221,603 $ 1,102,878 Other Operating Revenues 60,701 45,683 Total Operating Revenues 1,282,304 1,148,561 OPERATING EXPENSES Production and Distribution 528,407 432,020 Service Customer Expenses 49,688 40,504 Administrative and General Expenses 323,259 343,034 Depreciation 374,336 355,222 Total Operating Expenses 1,275,690 1,170,780 OPERATING INCOME (LOSS) 6,614 (22,219) NON -OPERATING REVENUES (EXPENSES) Interest Income 89,450 75,493 Sale of Scrap or Other Materials 6,217 8,960 Water Access Charges 34,462 192,654 Meter Rental Charges 10,401 18,675 Penalty Charges 15,290 14,883 Miscellaneous 215 (2,078) Developer Capital Asset Contributions - Interest Expense (37,533) (41,298) Total Non -Operating Revenues 118,502 267,289 INCOME BEFORE CAPITAL CONTRIBUTIONS 125,116 245,070 Capital Asset Contribution from City 999,829 142,899 CHANGE IN NET ASSETS 1,124,945 387,969 Net Assets - Beginning of Year 11,859,861 11,471,892 NET ASSETS - END OF YEAR $ 12,984,806 $ 11,859,861 See accompanying Notes to Basic Financial Statements. (8) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER STATEMENTS OF CASH FLOWS YEARS ENDED DECEMBER 31, 2007 AND 2006 2007 2006 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Customers $ 1,345,060 $ 1,379,587 Cash Paid to Employees (334,292) (365,091) Cash Paid to Suppliers (568,566) (591,072) Net Cash Provided by Operating Activities 442,202 423,424 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Construction and Acquisition of Utility Plant, Property and Equipment (89,726) (430,119) Principal Payments on Revenue Bonds (90,000) (90,000) Interest Paid (39,408) (43,136) Net Cash Used for Capital and Related Financing Activities (219,134) (563,255) CASH FLOWS FROM INVESTING ACTIVITIES Purchase of Investments (1,450,000) (1,450,000) Redemption of Investments 1,150,000 1,750,000 Interest Received 71,388 72,284 Net Cash Provided (Used) by Investing Activities (228,612) 372,284 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (5,544) 232,453 Cash and Cash Equivalents - Beginning of Year 342,161 109,708 CASH AND CASH EQUIVALENTS - END OF YEAR $ 336,617 $ 342,161 i i See accompanying Notes to Basic Financial Statements. (9) i BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER STATEMENTS OF CASH FLOWS (CONTINUED) YEARS ENDED DECEMBER 31, 2007 AND 2006 2007 2006 RECONCILIATION OF OPERATING INCOME (LOSS) TO CASH FLOWS FROM OPERATING ACTIVITIES Operating Income (Loss) $ 6,614 $ (22,219) Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided by Operating Activities: Depreciation and Amortization 376,207 357,093 Cash Received from Other Nonoperating Income 66,292 234,519 (Increase) Decrease in Assets: Accounts Receivable (2,589) (4,244) Due from Primary Government (1,903) 2,796 Notes Receivable 663 (620) Inventories 2,790 (3,878) Prepaid Expenses (562) 1,494 Increase (Decrease) in Liabilities: Accounts Payable (15,450) 5,235 Deferred Revenue (1,000) (140,585) Accrued Expenses 4,868 (2,958) Compensated Absences 6,272 (3,209) Net Cash Provided by Operating Activities $ 442,202 $ 423,424 NONCASH INVESTING, CAPITAL AND FINANCING ACTIVITIES Capital Asset Contribution from City $ 999,829 $ 142,899 See accompanying Notes to Basic Financial Statements. (10) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Organization and Operation The Board of Water Commissioners (the Commission) is a component unit of the City of Stillwater, Minnesota, created and prescribed by the City Charter. The purpose of the Commission is to account for the distribution of water services to the residents of the City. The City Council appoints members of the Commission and maintains annual budgetary controls over commission -delegated financial activities. The financial statements presented here are also included in the basic financial statements of the City of Stillwater. The accounting policies of the Board of Water Commissioners conform to U.S. generally accepted accounting principles. Financial Reporting Entity The Commission's basic financial statements include all funds, departments, agencies, boards, commissions, and other organizations over which Commission officials exercise oversight responsibility. Component units are legally separate entities for which the Commission (primary government) is financially accountable, or for which the exclusion of the component unit would render the financial statements of the Primary Government misleading. The criteria used to determine if the Primary Govemment is financially accountable for a component unit include whether or not the Primary Government appoints the voting majority of the potential component unit's governing body, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential component unit, or is fiscally depended upon by the potential component unit. Based on these criteria, there are no organizations considered to be component units of the Commission. Measurement Focus and Basis of Accounting The accrual basis of accounting is used by the Commission. Under this method, revenues are recorded when earned and expenses are recorded when the related fund liability is incurred. The Commission applies only those applicable pronouncements of the Financial Accounting Standards Board issued on or before November 30, 1989 in accounting and reporting for its proprietary operations. The financial statements of the Commission have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financials reporting principles. The GASB has issued a codification of governmental accounting and financial reporting standards. This codification and subsequent GASB pronouncements are recognized as U.S. generally accepted accounting principles for state and local governments that have implemented GASB Statement No. 34, Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Govemments. This financial report has been prepared in conformity with GASB Statement No. 34. i i i i BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Utility Plant, Property, and Equipment Utility plant, property, and equipment are recorded at cost, or in the case of contributions, at fair market value at the time received. Depreciation is calculated using the straight-line method over the assets' estimated useful lives, ranging from five to fifty years. Cash and Cash Equivalents For the purposes of the Statement of Cash Flows, cash equivalents are defined as short- term, highly liquid investments that are both: A. Readily convertible to known amounts of cash, or B. So near their maturity that they present insignificant risk of changes in value because of changes in interest rates. The Commission's policy considers cash equivalents to be those that meet the above criteria and have original maturities of three months or Tess. Cash and cash equivalents consist of checking and savings accounts and cash on hand. Accounts Receivable It is management's judgment that losses from uncollectible customer receivables, if any, will be immaterial; therefore, no allowance for doubtful accounts is reflected in the financial statements. All accounts receivable are uncollateralized. Inventories Inventory is stated at the lower of cost (first -in, first -out method) or market. Net Assets Net assets represent the difference between assets and liabilities in the financial statements. Net assets invested in capital assets, net of related debt consists of capital assets, net of accumulation depreciation, reduced by the outstanding balance of any Tong -term debt used to build or acquire the capital assets. Net assets are reported as restricted in the financial statement when there are limitations imposed on their use through external restrictions imposed by creditors, grantors, laws or regulations of other governments. (12) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 2 DETAIL OF UTILITY PLANT, PROPERTY AND EQUIPMENT The following list includes the major classes of capital assets: 2007 Capital Assets, Not Being Depreciated: Land $ 4,987 Construction in Progress Capital Assets, Being Depreciated: Equipment: Trucks Office Furniture and Equipment Shop Equipment Distribution System: Original Plant Water Stations and Reservoir Building and Vault Standpipes Extensions Meters in Service Total Capital Assets Less: Accumulated Depreciation Net Capital Assets Changes in capital assets during 2007 are as follows: Capital Assets, Not Being Depreciated: Land Construction in Progress Capital Assets, Being Depreciated Equipment Distribution System Total Capital Assets, Being Depreciated Balance December 31, 2006 123,721 84,023 361,578 145,000 3,324,106 135,090 845,168 10,546,382 575,127 16,145,182 4,989,835 $ 11,155,347 Additions Deletions $ 4,987 $ 2,754 567,642 14,509,205 15,076,847 Accumulated Depreciation For: Equipment 396,154 Distribution System 4,248,599 Total Accumulated Depreciation 4,644,753 Total Capital Assets, Being Depreciated, Net Net Capital Assets 2006 $ 4,987 2,754 123,649 83,521 360,472 145,000 3,270,612 126,745 845,168 9,546,553 575,127 15,084,588 4,644,753 2,754 32,887 31,207 1,061,668 1,094,555 31,207 35,535 29,254 338,801 374,336 29,254 10,432,094 720,219 $ 10,439,835 Balance December 31, 2007 $ 4,987 569,322 15,570,873 16,140,195 402,435 4,587,400 4,989,835 1,953 11,150, 360 $ 10,439,835 $ 720,219 $ 4,707 $ 11,155,347 (13) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 2 DETAIL OF UTILITY PLANT, PROPERTY AND EQUIPMENT (CONTINUED) Changes in capital assets during 2006 are as follows: Capital Assets, Not Being Depreciated: Land Construction in Progress Capital Assets, Being Depreciated Equipment Distribution System Total Capital Assets, Being Depreciated Balance December 31, 2005 Additions Deletions $ 4,987 $ 571,982 13,944,918 14,516,900 Accumulated Depreciation For: Equipment 363,562 Distribution System 3,934,861 313,738 Total Accumulated Depreciation 4,298,423 Total Capital Assets, Being Depreciated, Net 10,218,477 215,042 2,754 $ 5,977 10,317 564,287 Balance December 31, 2006 $ 4,987 2,754 567,642 14,509,205 570,264 10,317 15, 076, 847 Net Capital Assets $ 10,223,464 $ 217,796 $ 41,484 8,892 396,154 4,248,599 355,222 8,892 4,644,753 1,425 10,432,094 1,425 $ 10,439,835 NOTE 3 INVESTMENTS DESIGNATED BY THE BOARD Investments designated by the Board for specific purposes were as follows: 2007 2006 Designated for Future Well Purchase $ 997,246 $ 997,246 NOTE 4 DEPOSITS AND INVESTMENTS In accordance with Minnesota Statutes the Commission maintains deposits at financial institutions which are authorized by the Commission's Board. Custodial Credit Risk — Custodial credit risk is the risk that in the event of a bank failure, the Commission's deposits may not be returned to it. The Commission does not have a deposit policy for custodial credit risk and follows Minnesota Statutes for deposits. Minnesota Statutes require that all deposits be protected by insurance, surety bond, or collateral. The market value of collateral pledged must equal 110% of the deposits not covered by insurance, corporate surety bonds, or collateral. (14) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 4 DEPOSITS AND INVESTMENTS (CONTINUED) Authorized collateral include: U.S. government treasury bills, notes, or bonds; issues of a U.S. government agency; general obligations of a state or local government rated "A" or better; revenue obligations of a state or local government rated "AA" or better; irrevocable standby letter of credit issued by a Federal Home Loan Bank; and time deposits insured by a federal agency. Minnesota Statutes require securities pledged as collateral be held in safekeeping in a restricted account at the Federal Reserve Bank or at an account at a trust departments of a commercial bank or other financial institution not owned or controlled by the depository. The Commission's deposits in banks at December 31, 2007 and 2006 were entirely covered by federal depository insurance or by surety bonds and collateral in accordance with Minnesota Statutes. Balance at December 31, 2007: Cash and Cash Equivalents Investments in Time Deposits Investments in Time Deposits - Designated Balance at December 31, 2006: Cash and Cash Equivalents Investments in Time Deposits Investments in Time Deposits - Designated NOTE 5 INVENTORIES Carrying Amount $ 336,617 952,754 997,246 $ 2,286,617 Carrying Amount $ 342,161 652,754 997,246 $ 1,992,161 Bank Balance $ 336,767 652,754 997,246 $ 1,986,767 Bank Balance $ 344,693 652,754 997,246 $ 1,994,693 The major classes of inventory consist of the following at December 31, 2007 and 2006: Pipe and Fittings Brass Goods Tools and Supplies Meters Total 2007 $ 26,438 9,185 11,056 6,405 $ 53,084 2006 $ 30,337 8,173 12,359 5,005 $ 55,874 (15) i BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 6 COMPENSATED ABSENCES The Commission records a Tong -term liability for employee compensated absences consisting of vested sick pay and a current liability consisting of vested vacation and longevity. Employees earn vacation in arrears and may carry over five vacation days and one hundred sick days. Longevity is a calculation based on the number of years of service and the current rate of pay. It accrues monthly and is paid out on December 1 for the year ending November 30 of the same year. Employees are compensated for sick days in excess of one hundred days at year-end and for all vested sick days, vacation days, and longevity upon termination. As of December 31, 2007 and 2006, vested vacation pay benefits payable were $22,672 and $21,619, respectively, and vested longevity pay benefits payable were $909 and $748, respectively. The changes in compensated absences during 2007 and 2006 are as follows: Compensated Absences Compensated Absences Balance 12/31/2006 Balance Due Within Additions Deletions 12/31/2007 One Year $ 60,444 $ 42,316 $ 36,044 $ 66,716 $ 13,234 Balance Balance Due Within 12/31/2005 Additions Deletions 12/31/2006 One Year $ 63,653 $ 34,034 $ 37,243 $ 60,444 $ 9,695 NOTE 7 REVENUE BONDS PAYABLE Issue Date Final Maturity Date Interest Rate General Obligation Bonds: 2000B Water Revenue Bonds 04/01/00 02/01/15 4.00%-5.50% Original Payable Issue 12/31/2007 Changes in long-term debt for the years ended December 31, 2007 Balance 12/31/2006 Additions Deletions $ 1,330,000 $ 700,000 and 2006 are as follows: Balance Due Within 12/31/2007 One Year General Obligation Bonds: 2000E Water Revenue Bonds $ 790,000 $ - $ 90,000 $ 700,000 $ 90,000 Balance 12/31/2005 Additions Deletions Balance Due Within 12/31/2006 One Year General Obligation Bonds: 2000E Water Revenue Bonds $ 880,000 $ - $ 90,000 $ 790,000 $ 90,000 (16) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 7 REVENUE BONDS PAYABLE (CONTINUED) Maturities of long-term debt are as follows: Year Ending December 31, Principal Interest Total 2008 $ 90,000 $ 34,885 $ 124,885 2009 90,000 30,318 120,318 2010 90,000 25,683 115,683 2011 90,000 20,958 110,958 2012-2015 340,000 37,336 377,336 Total $ 700,000 $ 149,179 $ 849,179 The General Obligation Water Revenue Bonds, Series 2000B dated April 1, 2000, were issued to finance a water project in the City of Stillwater, consisting of a new well pump house and construction of Settler's Park Reservoir. Bond principal is payable in annual installments ranging from $85,000 to $90,000 through February 2015, together with interest ranging from 4.0% to 5.5%. NOTE 8 PENSION PLANS PUBLIC EMPLOYEES RETIREMENT ASSOCIATION Plan Description All full-time and certain part-time employees of the Commission are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) which is a cost -sharing, multiple -employer retirement plan. This plan is established and administered in accordance with Minnesota Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by state statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. (17) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 8 PENSION PLAN (CONTINUED) PUBLIC EMPLOYEES RETIREMENT ASSOCIATION (CONTINUED) Plan Description (Continued) Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring member receives the higher of step -rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2% of average salary for each of the first 10 years of service and 2.7% for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2% of average salary for each of the first 10 years and 1.7% for each remaining year. Under Method 2, the annuity accrual rate is 2.7% of average salary for Basic Plan members and 1.7% for Coordinated Plan members for each year of service. For PERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement age is 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A single -life annuity is a lifetime annuity that ceases upon the death of the retiree and no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will be payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF. That report may be obtained on the internet at www.mnpera.org, by writing to PERA at 60 Empire Drive #200, St. Paul, Minnesota 55103- 2088 or by calling (651) 296-7460 or 1-800-652-9026. (18) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO BASIC FINANCIAL STATEMENTS DECEMBER 31, 2007 AND 2006 NOTE 8 PENSION PLANS (CONTINUED) Funding Policy Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The Commission makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 9.10% and 5.75%, respectively, of their annual covered salary in 2007. Contribution rates in the Coordinated Plan will increase in 2008 to 6.00%. The Commission was required to contribute the following percentages of annual covered payroll: 11.78% for Basic Plan PERF members, and 6.25% for Coordinated Plan PERF members. Employer contribution rates for the Coordinated Plan will increase to 6.50%, effective January 1, 2008. The Commission's contributions to the Public Employees Retirement Fund for the years ending December 31, 2007, 2006, and 2005 were $20,688, $18,194, and $17,044, respectively. The Commission's contributions were equal to the contractually required contributions for each year as set by state statute. NOTE 9 RISK MANAGEMENT The Commission is exposed to various risks of loss related to torts; theft of, damage to, or destruction of assets; error or omissions; injuries to employees or natural disasters for which the Commission carries commercial insurance. There have been no significant reductions in insurance coverage from the prior year. Settlement amounts have not exceeded insurance coverage for the current year or the three prior years. (19) SUPPLEMENTARY INFORMATION i i i BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES YEARS ENDED DECEMBER 31, 2007 AND 2006 2007 2006 PRODUCTION AND DISTRIBUTION EXPENSES Wages $ 200,783 $ 188,912 Repairs and Supplies 154,873 103,494 Chemicals 16,670 13,772 Electricity 74,465 73,178 Truck Expenses 10,144 9,007 Fuel 9,087 8,900 Testing Expenses 60,514 32,886 Amortization 1,871 1,871 Total Production and Distribution Expenses 528,407 432,020 SERVICE CUSTOMER EXPENSES Labor, Jobbing and Equipment 29,812 25,752 Repairs, Parts and Supplies 19,876 14,752 Total Service Customer Expenses 49,688 40,504 ADMINISTRATIVE AND GENERAL EXPENSES Wages 119,201 147,491 Employee Pensions and Benefits 124,249 125,226 Insurance and Bonds 43,936 36,177 Utilities and Telephone 5,908 6,963 Office Supplies and Postage 16,036 14,508 Audit 11,475 9,376 Other 2,454 3,293 Total Administrative and General Expenses 323,259 343,034 DEPRECIATION EXPENSE 374,336 355,222 Total Operating Expenses $ 1,275,690 $ 1,170,780 (20) OTHER REPORTS SECTION i i i i REPORT ON MINNESOTA LEGAL COMPLIANCE Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota We have audited the financial statements of the Board of Water Commissioners, a component unit of the City of Stillwater, as of and for the year ended December 31, 2007, and have issued our report thereon dated March 28, 2008. We conducted our audit in accordance with U.S. generally accepted auditing standards and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the State Auditor pursuant to Minnesota Statute 6.65. Accordingly, the audit included such tests of the accounting records and such other accounting procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers seven main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment districts. Our study included all of the listed categories, except tax increment districts since no tax increment districts have been established by the Board of Water Commissioners. The results of our tests indicate that, with respect to the items tested, the Board of Water Commissioners complied with the material terms and conditions of the applicable legal royi`os. This report is intended solely for the information and use of the members of the Board of Water Commissioners, management and the office of the Minnesota State Auditor and is not intended to be and should not be used by anyone other than these specified parties. Minneapolis, Minnesota March 28, 2008 LarsonAllen LLP {21) From: Lisa McNeil[mailto:Lisam@nexstarnetwork.com] Sent: Wednesday, July 09, 2008 3:37 PM To: Diane Ward Subject: RE: Noise Variance Importance: High Thanks Diane! Here is the info: When: Saturday July 19, 2008 Where: 1309 Meadowlark Drive Stillwater 651-351-7208 Private residence of Patrick & Lisa McNeil (Schinstine) What: Family reunion and graduation. BBQ and pool party I would request the variance until 11:00 or 11:30pm. There will be 55 people in attendance beginning at 4:00pm. It may be quiet by 10:00, but I just want to be certain with family that may stay behind to help clean up. My Best, Lisa Lisa McNeil j Business Enhancement Coach I Nexstar, Inc. 1 888.240.STAR + Direct: 651-789-8550 MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer DATE: July 8, 2008 SUBJECT: 2008 Sidewalk Rehabilitation Project Approval of Plans & Specifications and Authorize Advertisement of Bids (Project 2008-05) DISCUSSION Plans and specifications for the 2008 Sidewalk Rehabilitation Project are completed. The bid date will be July 30th, 2008 at 10:00 A.M. with bids presented to Council at the August 5th meeting. RECOMMENDATION Staff recommends that the City Council approve the plans and specifications for the 2008 Sidewalk Rehabilitation Project and authorize advertisement for bids. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution 2008- Approving Plans & Specifications and Ordering Advertisement for Bids for the 2008 Sidewalk Rehabilitation Project (Project 2008-05). APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2008 SIDEWALK REHABILITATION PROJECT (PROJECT 2008-05) WHEREAS, pursuant to a resolution passed by the Council on July 1, 2008, the City Engineer has prepared plans and specifications for the 2008 Sidewalk Rehabilitation Project (Project 2008-05) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette, shall specify the work to be done, shall state that bids will be received by the City Clerk until Wednesday, July 30, 2008, at 10:00 a.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next regular Council meeting on August 5th, 2008, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five (5) percent of the amount of the bid. Adopted by the Council this 15th day of July 2008. Ken Harycki, Mayor Attest: Diane F. Ward, City Clerk Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 7/15/08 Subject: Meeting Dates As a result of National Night Out and the Primary and General Elections the following meetings will need to be rescheduled: Tuesday, August 5, 2008 — National Night Out As a result of discussions at the August 7, 2007 meeting, it was determined that Council would like to attend "National Night Out" activities and passed a motion to hold the 1st meeting in August on the 2na Tuesday in August 2008 (August 12t). I would like to confirm that Council still wishes to have their meeting on August 12in or choose a different date. Tuesday, November 4, 2008 — General Election November 4th is the General Election, it is suggested that the last Tuesday, October 28 be considered as your 1st meeting of November. The following Tuesday, November 11 is Veterans Day and no public business can be conducted on a national holiday. Canvassing of Election Results As a result of the Primary and General Elections, a special meeting must occur within seven (7) days of the election as the Council is the Canvassing Board for the municipal portion of the election. It is my suggestion that the canvassing board meet on: • Thursday, September 11 at 8:00 a.m. (if there is a Municipal Primary — I will know by meeting time if there is a municipal primary) • Thursday, November 6 at 8:00 a.m. 1 City Council Meeting — 07-17 August 7, 2007 meeting. The Council can meet on that date, but not between the hours of 6 and 8 p.m. She asked that the Council consider changing the Nov. 6 meeting to either Oct. 30 or Nov. 13. Motion by Councilmember Nyberg, seconded by Councilmember Polehna to move the November 6, 2007 meeting to Tuesday, October 30. It was noted Oct. 30 was the fifth Tuesday of the month, so there would be a two -week break between meetings. All in favor. City Clerk Ward also asked if the Council wanted to change future first meetings in August to another night so Councilmembers can be involved in National Night Out events. Motion by Councilmember Polehna, seconded by Councilmember Gag to hold the first meeting in August on the second Tuesday in August, rather than the first Tuesday. All in favor. Public Works Director Sanders provided an update on the Eagle Ridge project, noting that if the weather holds, curb and gutter and paving for the entire street should be completed by the end of the second week in August and that sidewalk construction will begin after that. Mr. Sanders stated MnDOT has a rehabilitation project planned for the Highway 36 Bridge over Highway 95, which also has a low rating, to be completed yet this summer. Mr. Sanders also pointed out that pruning of roots along the Long Lake trail would encompass the entire trail, 6,000 feet, rather than 600 feet, as indicated in the Consent Agenda item. City Administrator Hansen asked if the Council wished to be involved in all requests for street closures for small events or whether staff could exercise some discretion regarding approvals. It was consensus to allow staff to use discretion for small events. Mayor Harycki stated Jennifer Severson, Greater Stillwater Chamber of Commerce, had inquired about the possibility of Stillwater hosting another car show in conjunction with Summer Tuesdays. Councilmember Milbrandt suggested in future moving the car show to another location to help promote other businesses as well as the downtown. The consensus was to allow staff to review the proposal should the Chamber succeed in arranging for another car show yet this summer. CONSENT AGENDA* Motion by Councilmember Gag, seconded by Councilmember Milbrandt to approve the Consent Agenda with the correction to Item No. 9, root pruning of 6,000 feet, noted by Public Works Director Sanders. Councilmember Polehna suggested that the request for the St. Croix Harvest Festival should go before the Park Board, however due to the time involved, it was agreed to approve the Harvest Festival request at this time, but indicated future requests should go before the Park & Recreation Commission before coming to the Council. Page 7 of 12 From: Claire@mn150years.org[SMTP:CLAIRE@MN150YEARS.ORG] Sent: Tuesday, July 08, 2008 11:54:43 AM To: Ken Harycki Cc: info@ilovestillwater.com Subject: Minnesota Sesquicentennial - Capital for a Day at the State Fair! Auto forwarded by a Rule Hello - I'm with the Minnesota Sesquicentennial Commission and writing in regards to the Capital for a Day program. Way back when, the Commission hosted a contest looking for 5 cities to represent the 5 different natural regions in Minnesota. Stillwater was voted the runner-up for the Deciduous Forest region. This year at the Minnesota State Fair, the Sesquicentennial Commission is hosting 12 days of special sesquicentennial events. We are hoping to include each of the 5 runner-up towns for the Capital for a Day program. The state fair has a parade every afternoon and it would be great. if Stillwater would join us in the parade on August 24th. Also - in the Sesquicentennial Big Top Tent we would have a table available for representatives from the city to hand out information and help promote the town. Again, it would be great if you could join us! The parade would be your afternoon to really show off your town - anything goes, a school marching band, pageant winners, classics cars... Unfortunately, our timeline is growing short and in order to get each town registered in the parade for the right day, I would need to hear back from you soon. Please feel free to contact me on my cell phone (307-620-5980) or by e-mail. I would be happy to provide additional information. Thanks again and I look forward to hearing from you soon! Claire Plank Minnesota Sesquicentennial Fellow Community Outreach Coordinator James J. Hill House 240 Summit Avenue Saint Paul, MN 55102 (651) 296-1870 - office (307) 620-5980 - cell <mailto:claire(mn150vears.org> clairet0mn150years.org CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING MONDAY, JULY 14, 2008 The City of Stillwater Planning Commission will meet on Monday, July 14, 2008, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. City of Stillwater Planning Commission regular meetings are held at 7 p.m on the second Monday of each month. All City Planning Commission meetings are open to the public. AGENDA 1. CALL TO ORDER 2. APPROVAL OF June 9, 2008 MINUTES 3. PUBLIC HEARINGS. Public Hearings are held during the Planning Commission's regular meetings. The Chairperson opens the hearing and will ask City Staff to provide background on the proposed item. After the staff presentation, the Chairperson will then ask for comments from the applicant on the proposed item. The Chairperson will then ask if there is anyone present who wishes to speak for or against the proposed item. The Chairperson may require a time limit on the number of minutes each member of the public may speak, normally five minutes. Members of the public who wish to speak will be requested to step forward to the podium and must state their name and address. At the conclusion of all public testimony the Commission will close the public hearing and will deliberate and take action on the proposed item. 3.01 Case No. 08-21. A variance request on a non -conforming lot for the side yard setbacks to construct an addition with a wrap around porch located at 356 Ramsey St W in the RB, Two Family Residential District. Bjorn Nelson, Custom Carpentry Remodeling and Construction, applicant. Continued from the June 9, 2008 meeting 3.02 Case No. 08-30. A street vacation request for a 150 foot portion of Aspen Street between 1001 N 4th Street and 920 N 3rd St in the RB, Two Family Residential District. Scott Junker, representing David and Bev Junker, applicant. 3.03 Case No. 08-31. A variance request to the sign regulations for the building located at 14430 60th Street North, Edina Realty, in the BP-C, Business Park Commercial District. Schad Tracy Signs, applicant. 3.04 Case No. 08-32. A variance the accessory structure regulations for the construction of a 14' x 14' shed located at 1005 2nd Street North in the RB, Two Family Residential District. Terence and Julie Danley, applicants. 3.05 Case No. 08-33. A special use permit to develop five apartment units and a variance to the parking regulations located 124 South Main Street in the CBD, Central Business District. Mark S. Belay Architects, applicant. 3.06 Case No. 08-34. A Zoning Text Amendment to allow "amusement and recreation establishments by special use permit in the BP-O, Business Park Office District" and a special use permit for a skate board center located at 1901 Curve Crest Blvd, Suite 101. Paul Weiler, Youth Service Bureau, Inc., applicant. 4. OTHER BUSINESS Washington Cl BOARD AGENDA JULY 15, 2008 - 9:00 A.M. Dennis C. Hegberg, Chair District 1 Bill Pulkrabek District 2 Gary Kriesel District 3 Myra Peterson, Vice Chair District 4 R.H. Stafford District 5 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whetheror not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar 4. 9:10 Public Works — Don Theisen, Director CSAH 25 and CSAH 16 Construction Cost Reimbursement 5. 9:20 Community Services — Deborah Tulloch, Supervisor Adult Protection Services 6. 9:45 General Administration — Jim Schug, County Administrator 7. 9:55 Commissioner Reports — Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:10 Adjourn 10. 10:15 Board Workshop with Community Corrections to 10:45 Discussion of Juvenile Placements 11. 10:45 Board Workshop with Public Works to 11:25 Discuss the Transportation Chapter and Facilities and Cultural Resources Sections of the Comprehensive Plan Update * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * REMINDER. NO BOARD MEETING JULY 29 — 5TH TUESDAY MEETING NOTICES Date Committee Time Location July 15 Tour of Cottage Grove Armory 1:30 p.m. 8180 Belden Avenue — Cottage Grove July 15 Housing & Redevelopment Authority 3:30 p.m. 1584 Hadley Avenue North — Oakdale July 15 Historic Courthouse Advisory Council 5:00 p.m. 101 West Pine Street — Stillwater July 16 Workforce Investment Board 8:30 a.m. 2150 Radio Drive — Woodbury July 16 Metro Transportation Advisory Board 12:00 p.m. 390 Robert Street North - St. Paul July 17 Minnesota Extension Committee 5:00 p.m. Washington County Government Center July 17 Parks and Open Space Commission 7:00 p.m. Washington County Government Center Assistive listening devices are available for use in the County Board Room If v0u needassistance due}p/livability orlanauaae barrier please call t651) 430-6000 Fr'11 IA1 FAAPI CIVAAFI.IT r1PPrlPTI IKIITV / APr IPAA ATI\/F A r"TIr1N FAAPI (W1 P WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JULY 15, 2008 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of the June 17 and 24, 2008 Board Meeting minutes. Community Services B. Approval to reappoint Jon Larson as Washington County Veterans Service Officer effective May 16, 2008. Public Health and Environment C. Approval and execution by Board Chair and Administrator of recycling grant agreements with the Cities of Forest Lake, Lake Elmo, Oakdale, and Woodbury for distribution of curbside recycling funds. Public Works D. Approval of petition to the City of Woodbury for public utilities to serve Household Hazardous Waste Facility. E. Approval to submit a proposal for a $10,000 restoration grant from the Minnesota Historical Society to replace the damaged 1870s tile in the main floor restroom and jail lobby areas of the Historic Courthouse. * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Chair Johnson Chair Johnson Chair Untiedt Stillwater Township Calendar June 26 Communications Meeting June 26 Town Board Meeting July July July July August August August August August Chair Untiedt September September September September September September Chair Countryman October October October October Chair Countryman November November November November November 10 Town Board Meeting 14 Park Committee 17 Planning Commission 24 Town Board Meeting 7 Planning Commission 11 Park Committee 14 Town Board Meeting 26 Filing for Town Board Positions Begins 28 Town Board Meeting 4 Planning Commission 8 Park Committee 9 Filing for Town Board Positions Ends 9 Primary Election 11 Town Board Meeting 25 Town Board Meeting 2 Planning Commission 9 Town Board Meeting 13 Columbus Day Holiday 23 Town Board Meeting 4 General Election Day 6 Planning Commission 10 Park Committee 13 Town Board Meeting 27 Thanksgiving Holiday 6:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 8:00AM 7:00 PM 7:00 PM 7:00 PM 5:00 PM 7:00 AM — 8:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00 PM 7:00AM-8:OOPM 7:00 PM 7:00 PM 7:00 PM Town Board Supervisors may All meetings are held in the town Pat Bantli Clerk, Stillwater Township attend any or all of the above meetings. hall unless otherwise specified. June 22, 2008 June 26, 2008 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Jim Doriott, Sheila -Marie Untiedt, Clerk Pat Bantli, Deputy Clerk Kathy Schmoeckel, Treasurer Carol Collins, Attorney Sam Edmunds, Engineer Paul Pearson and Park Manager Rick Jacobson. 1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 6/12/08 Stillwater town board meeting minutes as written. (4 ayes) 3. TREASURER - a. Claims were reviewed and checks #18721 through #18729 were approved for payment. b. The IRS has increased the mileage allowance to 58.5 cents per mile. M/S/P Untiedt/Hiniker moved that the standard mileage reimbursement for Stillwater Township be the IRS rate. (4 ayes) c. Escrows - • Bruette CUP - The amount owing him is $243.50, but Treasurer Carol Collins does not believe he paid an application fee. We initiated the review process and therefore there would be no fee. We will pay him the balance. • Bluffs of St. Croix (Axdahl) - There was discussion of the difference between the $1,000 cash deposit and the $19,000 escrow. Paul Pearson explained that the cash deposit was to cover any immediate expenditures that may arise (such as erosion control) and the escrow is forTownship expenses in the construction phase. d. Crosswinds Community Church - The Crosswinds escrow was to remain at $2,000. They paid the amount due according to the $2,000 escrow as they are soon to be finished with the planning phase. This escrow will be closed out at that time and a new escrow account will be started when the building phase starts which is anticipated to be about 2 years. e. City of Stillwater - We have received a check from them for the orderly annexation. Carol Collins has requested a schedule from them. f. Palmer/Lambert Vacation - Gloria Sell did not recall how the Lambert files were mislabeled as Palmer and the correct total fees were not assigned to Lambert. M/S/P Untiedt/Hiniker Board moved to write off the Palmer/Lambert amount of $1,757.22. (4 ayes) 4. ATTORNEY - Crosswinds CommunityChurch - The applicant was present. They had received a final copy of the conditions of the CUP and they had a concern regarding item #16 on lighting which they regard as too burdensome. They have checked with other churches in the area and they do not have such restrictions in lighting. Attorney Sam Edmunds explained that the reason this was put in was an enforcement issue. Stillwater Town Board Mtg. — 6/26/08 Page 2 M/S/P Untiedt/Doriott moved to revert to the original language regarding item #16 (lighting) and the CUP should be for a "place of worship" rather than specifically "Crosswinds Community Church". (4 ayes) 5. ENGINEER - a. Otta Seal - With respect to snowplowing, Paul Pearson had checked with four Counties and they responded that they treat the Otta Seal surface as a gravel roadway. With respect to maintenance costs for patching the Counties said it was minimal. The product should be applied to a very stable roadway. He was told that road salt does not cause damage and they are not aware of risk to the environment with this product. He had a map highlighting the Minnesota counties where Otta Seal has been used and also specific maps of roads near Cannon Falls and near Elba where this has been used. Apparently there are no problems with typical traffic, but heavy construction traffic may be an issue. There was discussion of trying this on a road with some traffic and where the neighbors would be receptive, such as 90th Street in front of the Town Hall. The Engineer would need to verify the gravel depths on the road. M/S/P Hiniker/Doriott moved to put out for bid the Otta Sealing of 90th Street. (4 ayes) b. Raleigh's 2008 Maintenance Work - Paul Pearson had checked with Raleigh about any extra work outside of the budget and is waiting to receive the information. c. Otchipwe Trail Warranty Work - They do not see any maintenance work required. Midwest Asphalt Company has not been paid for the work they did. There was discussion of providing the extra escrow funds on this development to Midwest Asphalt even though there is no obligation to do so. M/S/P Hiniker/Untiedt moved to release the escrow for Otchipwe Trails minus township expenses to Midwest Asphalt. (4 ayes) d. Slusher Mailbox - The Slushers have resided here since 1994 and erected their mailbox in October of 1994. They had asked for the date that our snowplow policy was initiated which was June 25, 1998. Attorney Sam Edmunds explained that a basis to require them to remove their mailbox can be if it is within the right of way. The Attorney will contact the Slushers to explain that our recommendation is that they remove their mailbox because it is in the right of way, but if they choose to leave it, they accept all liability and if it is damaged by a snow plow, it will not be replaced by the township. (Jim Hiniker left.) e. Xcel Prolect - M/S/P Untiedt/Doriott moved to approve Xcel Project #252307. (3 ayes) 6. VIKINGSTAD PROPERTY - Baiers Heeren was present to discuss Brad Orn's purchase of this property. He had a packet with maps and deed of this property and adjacent properties. They are looking for possible ways to make this a conforming lot. They are waiting to hear from Dennis O'Donnell and will forward his response to Soren Mattick. If they get the okay from Washington County, they should make application. Sti lwater Town Board Mtg. — 6/26/08 Page 3 7. PARK COMMITTEE - a. Jim Doriott, Paul Pearson and other agency representatives had looked at Little Carnelian Park to determine the possibility of erecting a boundary. Boulders were not feasible. We can put up a sign that says "Park Boundary" and the neighbors can put up sign saying "No Trespassing." b. Jim Doriott obtained 3 trees from Lowes which have been planted. He will try to find more trees. 8. METRPOLITAN COUNCIL MEETING - Sheila -Marie Untiedt reported on the recent meeting with Peter Bell of Metropolitan Council that she had attended. 9. ADJOURNMENT - M/S/P Untiedt/Doriott moved to adjourn the meeting. (3 ayes) Meeting adjourned at 9:20 p.m. Clerk Chairperson Approved c June 12, 2008 STILLWATER TQWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Linda Countryman, Jim Doriott, Jim Hiniker and Sheila -Marie Untiedt, Clerk Pat Bantli, Deputy Clerk Kathy Schmoeckel, Treasurer Carol Collins, Attorney Soren Mattick, Engineer Paul Pearson, Planner Sherri Buss, Park Manager Rick Jacobson and Chief of Police Steve Nelson. 1. AGENDA - M/S/P Countryman/Hiniker moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hiniker/Untiedt moved to approve the 5/22/08 Stillwater Town Board Meeting minutes as amended [under 3. TREASURER b. - checks for Karen Richtman and for Stillwater Fire Contract approved for disbursement.] (5 ayes) 3. SHERIFF'S REPORT - A sheriff's deputy was present to give a report and answer questions. They anticipate increased vandalism during the summer months at Arcola Bridge, Fairy Falls and the Boom Site. They have stepped up patrols in those areas. The issue of speeding on Stonebridge Trail was discussed. They will step up directed patrol. They'can provide temporary speed signage. 4. TREASURER - i) Report was given. ii) Claims were reviewed and checks #18696 through #18720 were approved for payment. iii) The Road and Bridge Maintenance Fund spending is far greater than budgeted. Engineer Paul Pearson was asked to check with Raleighs to see what their schedule is for maintenance and if there have been some extraordinary items that were not anticipated and also ask what their budget is for the year. iv) There was discussion of the Palmer escrow. Is this part of the Lampert vacation? Carol Collins will check with Gloria Sell as to what her recollection is. The consensus was to let it go as it would cost more to research than it is worth. v) The Otchipwe Trail warranty will expire at the end of the month. The Engineer has been checking the surface to make sure it is fine and he felt it was in good condition. He will report further at the end of the month. vi) Cell Tower - Notice has been sent to the last known address and if they do not make a claim, the amount will revert to the Township. vii) Arcola Trail Assessments - We will transfer the cash balance to the Road and Bridge fund. ATTORNEY - i) Fire Contract - M/S/P Untiedt/Hiniker moved to authorize the Chair [David Johnson from last month's meeting] to sign the Stillwater Fire Contract pending attorney review. (5 ayes) Stillwater Town Board Meeting — 6/12/08 Page-2 ii) Recycling Coordinator - Karen Richtman's breakdown of completed.2008 projects was reviewed. M/S/P Hiniker/Untiedt moved to authorize payment to Karen Richtman for services rendered. (5 ayes) A letter will be sent to her to thank her for her service to the Township. iii) Bello/Fornell Issue - M/S/P Untiedt/Countryman moved to authorize the Clerk to sign the quit claim deed. (5 ayes) iv) Levy Limits - The legislature has exempted us. v) Gohlike Resolution - He owes the Township $593.00. The amount should be certified to his taxes along with Attorney's fees. The Attorney will determine the amount of his fees and report back next meeting. vi) Arcola Bluffs - The documents have been signed and they still owe $893.00. They are anxious to get started. The consensus was that we have enough in their letter of credit and they can proceed. 6. PLANNER - Sherri Buss reported on the Land and Water Legacy Program. The McDonald property is in the top 5. Conservation easements are being negotiated. 7. PEOPLE PORTION - • i) Town Board Monthly Police Report (1) Watson Commercial Kennel License - They have paid their fee and everything is in order. No complaints have been received. M/S/P Countryman/Doriott moved to approve the Watson Commercial Kennel License application consistent with their CUP. (5 ayes) (2) O'Crowley Kennel License - He has received no complaints. M/S/P Untiedt/Hiniker moved to approve the O'Crowley Kennel License. (5 ayes) (3) Stonebridge Trail - Steve has talked to the County about the speeding issues. The individual who complained will allow law enforcement to use his driveway. (4) Township Picnic - He has checked with the County canine unit and they will be available to do a demonstration. (5) Dog License Microchip - The computer program needs to be updated to accommodate this information. M/S/P Untiedt/Doriott moved to allow computer software adjustment not to exceed $500.00 (5 ayes) ii) Brad and Becky Orns - They are interested in a building lot on North Twin Lake and they are looking for direction. The lot is nonconforming for road access. The County has taxed this as a buildable lot and has a tax identity number. His driveway would need to be on a Township easement. Mr. Orns will check to see what is the status of 92nd Street and look into the transfer of the adjacent property in 2004. 8. ENGINEER i) Mayfield Culvert - A new culvert had been put in as an emergency action. They need to check the elevations and get the okay from the regulatory agencies. ii) Otta Seal Costs - The Engineer discussed his memorandum giving a breakdown of the comparative maintenance costs. The Otta Seal is less costly than Stillwater Town Board Meeting — 6/12/08 Page 3 gravel road maintenance and bituminous pavement. He cited some Counties that have used this product. Other issues to consider are: How does snow plowing affect it, public education, are there issues with the application, and what about salting in the winter. He will do more investigation and report back at the next meeting. There was discussion of targeting a township road to do as a test this year. iii) Manning Avenue Construction - Tower Asphalt has been awarded the bid. iv) Overlay Schedule - He distributed the overlay schedule. There are some signs of distress on 105th and Norwood, but he suggested it probably doesnot need to be done this year and could be incorporated in the Mendel Road project next year. 9. VALLEY GREEN PROPOSAL - M/S/P Hiniker/Untiedt moved to accept the bid from Valley Green for new chips around the Town Hall for up to $300.00. (5 ayes) They will also be asked to submit a bid for mulch in the Otto Berg Park play area. 10. PARK COMMITTEE i) M/S/P Countryman/Untiedt moved to appoint Rick Jacobson to the Park Committee. He will need to fill out an application for our files. (5 ayes) ii) Township Picnic Update - Jim Doriott reviewed the Park Committee's ideas. The Board suggested a budget of $2,000 unless they find they need more. The Board encouraged the committee to keep the picnic simple. iii) The trees that were blown down in Otto Berg Park should be replaced. Rick Jacobson and Jim Doriott will look into pricing. 11. HEAVY METAL DAY - Linda Countryman gave a report on the Heavy Metal Day and there was some discussion of the need for such a day every year. She will get a further report from Mike Maroney. 12. JOINT BOARD - David Johnson reported that the Bergmann corner (Highway 36 and Manning Avenue) is currently zoned as R&D. The City is considering rezoning to allow a "big box" retailer. The consensus of the Board is to keep the zoning as is. 13. ADJOURNMENT - M/S/P Hiniker/Doriott moved to adjourn the meeting. (5 ayes) The meeting was adjourned at 10:20 p.m. Clerk Chairperson Approved