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HomeMy WebLinkAbout2008-06-17 CC MIN CITY OF STILLWATER CITY COUNCIL MEETING JUNE 17, 2008 REGULAR MEETING Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Milbrandt, Polehna and Mayor Harycki Absent: Councilmembers Gag and Nyberg Staff present: City Administrator Hansen Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Administrative Secretary Moore PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to approve the June 3, 2008, regular and recessed meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Possible approval of Bond Sale - Dee Dee KahrinQ, SprinQsted Ms. Kahring stated bids had been accepted on behalf of the City for $5.34 million General Obligation Tax Increment bonds. She explained the bonds were structured around the TIF revenues, and the Moody's rating of AA3 was reaffirmed. She said the recommended bid is to Stifel, Nicolaus & Co., Inc. with the low bid of a true interest rate cost of 4.22, compared with the recommendations of Springsted about a month ago of 4.201. She noted there were four bidders, with the high bid at 4.563. City Administrator Hansen noted the market has been fairly volatile and to come within 1 basis point of the estimated rate is pretty good in today's market. City Council Meeting June 17, 2008 Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2008-82, resolution accepting proposal on the competitive negotiated sale of $5,345,000 General Obligation Tax Increment Bonds, Series 2008B, and Pledging Tax Increments for the Payment thereof. Ayes: Councilmembers Milbrandt, Polehna and Mayor Harycki Nays: None OPEN FORUM There were no public comments. STAFF REPORTS Police Chief Gannaway asked the Council to consider approval of the purchase of a Polaris Ranger utility vehicle for use by the Police Department and for parking enforcement. He noted this was inadvertently included in the Consent Agenda. He stated the vehicle is basically an ATV with two seats and a cargo bed; he said it is more maneuverable downtown during heavy traffic times and gets about 30 miles per gallon. He noted the vehicle can be used for parking enforcement for about seven months of the year; he stated currently, the City borrows such a vehicle from a local vendor for use during Lumberjack Days. He said the Downtown Parking Commission supports the proposed purchase. He said five bids were received, with the low bid of $9,930 for a 2008 Polaris Ranger submitted by 61 Marine and Sports. He said the Parking Fund has money available to pay for the purchase. It was decided to leave this item on the Consent Agenda. Public Works Director Sanders reported that work on the Manning Avenue project would begin June 18. It was noted that information about the project is available on the Washington County web site, with a link to the site on the City web site. CONSENT AGENDA Mayor Harycki noted that item NO.3 in the Consent Agenda should be removed as the liquor license is covered by the caterer's license. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt, to approve the Consent Agenda. Ayes: Councilmembers Milbrandt, Polehna and Mayor Harycki Nays: None Resolution 2008-80, directing payment of bills Possible approval of temporary liquor license - Ascension Episcopal Church - Sept. 27, 2008 Page 2 of 6 City Council Meeting June 17, 2008 Possible approY31 of temporary liquor license Still'.Alater Public Library Foundation July 4,2008 Possible approval to purchase a water boiler for the Recreation Center Resolution 2008-81, approval of maintenance agreement with Loffler for City copiers Possible approval to purchase play structure for Sunrise Park Possible approval to purchase & replace chain link fence and top rail at Lily Lake ball field Possible approval of temporary liquor license - Lumberjack Days Festival Assoc. - July 24-27, 2008 Possible approval of purchase of Polaris Ranger Utility Vehicle for Police Department PUBLIC HEARINGS No public hearings. UNFINISHED BUSINESS Possible acceptance of bids and awardinQ contract for 2008 Sealcoat Proiect Public Works Director Sanders stated bids were opened June 12 for this year's sealcoat project. He noted two bids were received, with the low bid of $339,495 submitted by Allied Blacktop Co. He pointed out that other communities join in the City's bid, with the City's portion of the bid $150,130. Only $125,000 was budgeted, so it is being recommended that about 1 mile of streets be removed from the project in order to stay within budget. On a question by Councilmember Milbrandt, Mr. Sanders said staff could inform residents in the project area whose streets will be deleted from the project. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to adopt Resolution 2008-83 accepting bid and awarding contract for 2008 Street Sealcoat Project (Project 2008-06). Ayes: Councilmembers Milbrandt, Polehna and Mayor Harycki Nays: None NEW BUSINESS Possible aqreement for temporary use of Youth Services Bureau, 1825 Curve Best - Paul Weiler Mayor Harycki noted this item is being removed from the agenda as the request is being taken to the Planning Commission. Discussion on Coffee Shop Equipment - Librarv City Administrator Hansen stated the coffee shop at the Library shut down about a week ago, and the Library Board is interested in purchasing the equipment. On a question by Page 3 of 6 City Council Meeting June 17, 2008 Councilmember Milbrandt, Mr. Hansen said he did not have any idea of the possible cost. It was decided to put this item on the next agenda and have a member of the Library Board present for the discussion. Possible award of contract for mowinq and clean UP services for nuisance properties Community Development Director Turnblad explained that partly in response to some of the problems with mortgage foreclosures the City is experiencing, the Council authorized staff to go to bid for mowing and cleanup services. He said contractors were allowed to bid on one of the requested services or all three services. He explained that Outdoor Specialists was low bidder for mowing and cleanup services, with A-1 Maintenance the low bidder for securing of property. Councilmember Milbrandt reaffirmed that if services are required, the cost goes against the property in question for future collection. It was noted the contract is for one year only to provide time to evaluate how well the program works. City Administrator Hansen noted that there are a couple of minor word changes that will be needed for the contracts, other than that, the contracts have been reviewed by the City Attorney. Mayor Harycki pointed out that staff has yet to address the point of contact issue. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt to adopt Resolution 2008-84, accepting bid and authorizing contract for the 2008-2009 annual contract for mowing and clean up services, with staff to clear up the scrivener issues in the contract language. Ayes: Councilmembers Milbrandt, Polehna and Mayor Harycki Nays: None Case No. 08-28 - Discussion of concept master plan for Lakeview Hospital campus Community Development Director Turnblad noted that the Lakeview Hospital Board has been looking at options for future growth, whether to remain at the current site in Stillwater or relocate to another site. He stated the hospital board has decided they would like to remain at the current site, even though the site is limited and presents challenges. He stated the hospital has retained BWBR Architects to develop a staged growth plan to regenerate the hospital at the current site. He stated after discussion of the concept plan, discussed by the Planning Commission at its June 9 meeting and tonight's discussion by the Council, a finalized master plan/special use permit application will be submitted to the City. He pointed out the intent is to also hold a neighborhood meeting prior to submission of the final plan/permit application. Pete Smith and Shannon Banberry of BWBR Architects and Jeff Robertson, CEO of Lakeview Health, were present to review the concept plan, which includes expansion that would occur in four phases, and answer questions. Phase 1 expansion would be a horizontal expansion of two levels on Everett Street, with Phase 2 a vertical expansion of the phase 1 building. It was noted that phases 1 and 2 are anticipated to be completed in the near-term future -12-15 years. Phase 3 would essentially replace the Page 4 of 6 City Council Meeting June 17,2008 existing Greeley Street clinic building, with the program component of this phase yet to be determined; this expansion is expected to occur in the mid-term future - after 12-15 years. Phase 4, a horizontal expansion of two levels would be located directly north of the existing hospital and west of the existing clinic building. Mayor Harycki asked about the future main entrance to the hospital; it was noted the main entrance likely will remain in approximately its current location, with the same access point but that is subject to resident comment and input. Mayor Harycki stated he was pleased that the hospital would like to stay with its current site as it is a great asset to the community. Mr. Turnblad explained the SUP process. He noted that there will be enough information about phases 1 and 2 to provide details about landscaping, parking analysis, traffic circulation, fayade details, etc., as opposed to phases 3 and 4, where the process might be to give concept approval. Mayor Harycki asked if giving concept approval would provide the hospital with enough certainty to expend millions of dollars on the first two phases; Mr. Turnblad explained that it would provide the hospital with assurance that in concept form, the footprint and potential impact seem to be acceptable but more detail is required. Mr. Turnblad noted there has been some discussion about giving a special use permit for all four phase; the problem with that, he said, is that the up-front cost of generating that kind of design detail this far in advance is very large. What is more likely, Mr. Turnblad said is approval of the special use permit for the first two phases and conceptual approval of the final two phases. Councilmember Milbrandt noted that if conceptual approval is granted to the final two phases, it will mean going back to the public hearing process to revisit those phases prior to issuance of the special use permit. Councilmember Milbrandt said he was skeptical of the traffic capacity of the residential streets going from a facility of 180,000 square feet to a proposed addition of 460,000 square feet; he said he would need a lot of information to be convinced that this would not adversely affect the neighborhood, while acknowledging that the hospital is a tremendous asset to the community. Mayor Harycki noted there are options for mitigating traffic impact. In response to Councilmember Milbrandt's comments about the size of the additions, it was noted that parts of the existing hospital will come down and the net increase will not result in doubling or tripling the size of the hospital, the net effect 25 years down the road is that the hospital will be much the same size as it is today, just reconfigured and modernized, Mr. Robertson stated. Possible approval of feasibility report for the 2008 Sidewalk Rehabilitation Proiect Public Works Director Sanders told the Council $50,000 is budgeted for this year's sidewalk rehabilitation project; this year the project will focus on sidewalks in the North Hill area, north of Myrtle, east of Owens, and in the downtown area. He said it is anticipated that 63 properties can be done this year, about 46,000 square feet, which would put the cost at $49,352, 50 percent of which would be assessed at a rate of $5.30 a square foot. He said some work around City parks would be included in the project, about $5,000 worth of repair. He said if the feasibility report is approved, a public hearing would be scheduled for July1 , with construction in August and September. Mayor Harycki asked if the City is beginning to catch up with the sidewalk repairs; Mr. Page 5 of 6 City Council Meeting June 17, 2008 Sanders responded in the affirmative and suggested that perhaps next year, the project could be downsized. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to adopt Resolution 2008-85, resolution receiving report and calling hearing on 2008 Sidewalk Rehabilitation Project (Project 2008-05). Ayes: Councilmembers Milbrandt, Polehna and Mayor Harycki Nays: None COUNCIL REQUEST ITEMS Councilmember Polehna asked about the possibility of an intern doing a tree inventory. Public Works Director Sanders stated he had contacted the University of Minnesota and he is still trying to determine whether the University has a program where an intern or graduate student might be available to do that for the City. Councilmember Polehna also noted that Stillwater has been chosen as the site for the Minnesota sesquicentennial celebration 4th of July fireworks display. He said a number of special events are planned, including music. He said the final song will be the 1812 Overture, with the firing of cannons in conjunction with the fireworks display. ADJOURNMENT Motion by Councilmember Polehna, seconded by Council~r Milbrandt, to adjourn at 7:52 p.m. All in favor. /> ?~MaYor Attest: Resolution 2008-80, directing payment of bills Resolution 2008-81, approval of maintenance agreement with Loffler for City copiers Resolution 2008-82, resolution accepting proposal on the competitive negotiated sale of $5,345,000 General Obligation Tax Increment Bonds, Series 2008B, and Pledging Tax Increments for the Payment thereof Resolution 2008-83 accepting bid and awarding contract for 2008 Street Sealcoat Project (Project 2008-06) Resolution 2008-84, accepting bid and authorizing contract for the 2008-2009 annual contract for mowing and clean up services, with staff to clear up the scrivener issues in the contract language. Resolution 2008-85, resolution receiving report and calling hearing on 2008 Sidewalk Rehabilitation Project (Project 2008-05) Page 6 of 6