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Home My WebLink About2008-06-17 CC Packet illwater ~ 'ME ''''"'LACE Dr: M'I.EII,.. AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street JUNE 17, 2008 REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 7:00 P.M. UNFINIS 1. Poss w', warding contract for 2008 Sealcoat Project (Project 2008-06) (Resdl~tio \H[f~ '\i,~. NEW BUSINES 1. Possible greement fQ emporary use Youth Services Bureau, 1825 Curve Crest - Paul Weiler 2. Discussion~qn Coffee Shop Equipment - Library 3. Possible aW".);, contract for mowing and clean up services for nuisance properties (Resolution - Roll Call) 4. Case No 08- 8 - Discussion of concept master plan for Lakeview Hospital campus 5. Possible approval of feasibility report for the 2008 Sidewalk Rehabilitation Project (Project 2008-05) (Resolution - Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) 3. City Clerk 4. Community Dev. 0' Finance Director City Administrator APPROVAL OF MINUTES - Possible approval of the June 3,2008 regular & re PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Possible approval of Bond Sale - Dee Dee Kahring, Springsted OPEN FORUM The Open Forum is a portion of the Council meeting to add the meeting agenda. The Council may take action or reply staff regarding investigation of the concerns expressed, Ou limit your comments to 5 minutes or less. STAFF REPORTS 1. Police Chief 2. Fire Chief PUBLIC HEARINGS - or less. n attendance lease limit our comments to 10 minutes ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 a Springsted Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 Email: advisors@springsted.com www.springsted.com $5,345,000* CITY OF STillWATER, MINNESOTA GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008B (BOOK ENTRY ONLY) AWARD: SALE: STIFEl, NICOLAUS & COMPANY, INCORPORATED June 17, 2008 Bidder Interest Rates 3.70% 2009-2013 4.00% 2014-2015 4.80% 2016-2017 3.80% 2018 4.00% 2019-2020 4.05% 2021-2022 4.15% 2023-2025 4.20% 2026-2028 4.25% 2029-2030 3,00% 2009-2011 3.25% 2012 3,50% 2013 3.75% 2014 4.00% 2015-2018 4.05% 2019-2023 4.30% 2024-2028 4.40% 2029-2030 4.25% 2009-2018 4.00% 2019-2022 4.125% 2023-2024 4.25% 2025-2028 4.375% 2029-2030 STIFEL, NICOLAUS & COMPANY, INCORPORATED PNC CAPITAL MARKETS STERNE, AGEE & LEACH, INC. Moody's Rating: Aaa FSA Insured Moody's Underlying Rating: Aa3 Price. Net Interest Cost True Interest Rate $5,310,757.65 $2,983,044.02 4.2298% $5,276,982.90 $3,042,483.77 4.3195% $5,275,611,60 $3,052,857.67 4.3472% (Continued) Public Sector Advisors Bidder Price Interest Rates Net Interest True Interest Cost Rate NORTHLAND SECURITIES WELLS FARGO BROKERAGE SERVICES, LLC * 2.75% 2009 3,00% 2010 3.10% 2011 3.25% 2012 3.40% 2013 3.60% 2014 3.70% 2015 3.80% 2016 3.90% 2017 4.00% 2018 4.05% 2019 4.10% 2020 4.20% 2021 4.30% 2022 4.40% 2023 4.50% 2024 4.60% 2025 4.75% 2026-2030 $5,279,539.86 $3,226,965.35 4.5638% REOFFERING SCHEDULE OF THE PURCHASER Rate Year Yield 3.70% 2009 2.00% 3,70% 2010 2.70% 3.70% 2011 2.90% 3,70% 2012 3,10% 3.70% 2013 3.25% 4.00% 2014 3.40% 4.00% 2015 3.50% 4.80% 2016 3,65% 4,80% 2017 3.75% 3.80% 2018 3.80% 4.00% 2019 3.95% 4.00% 2020 3.95% 4.05% 2021 Par 4.05% 2022 Par 4.15% 2023 Par 4.15% 2024 Par 4.15% 2025 Par 4.20% 2026 Par 4.20% 2027 Par 4.20% 2028 Par 4.25% 2029 Par 4.25% 2030 Par BBI: 4.69% Average Maturity: 13.235 years Subsequent to bid opening, the issue size decreased from $5,345,000 to $5,300,000. ~.~ LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2008-80 Abbott Paint Ace Hardware Action Rental, Inc. Air Down There Armor Security Inc. Aspen Mills AT&T Belle Services Corporation Big Ink Inc. Board of Water Commissioner Braun Pump & Controls Brock White Co. LLC Buberl Black Dirt, Inc. Carquest Auto Parts Cintas Corporation #754 Ess Brothers & Sons Inc. Fred's Tire Company G & K Services Galles Corporation Goodin Company Gopher Bearing Gopher State One Call, Inc. Greeder & Mondor Electric Co. H & L Mesabi Harycki, Kenneth HD Supply Waterworks, Ltd. Ice Skating Institute Johnson Controls LarsonAllen LLP Loftier Companies, Inc. Marine Services Inc. Max Todo McMaster-Carr Supply Co. Menards Metropolitan Council Minnesota Department of Health MN Office Of Enterprise Technology Municipal Code Corp. Nextel NXKEM Products Office Depot Onvoy Pioneer Press Pogge, Michel Paint Equipment Repair Supplies Concrete/Lowell Flag Pole, Lawn Aerator Dive Rescue Knife Quarterly Monitoring Service/Teddy Bear Park Uniform Shirts Telephone Graffiti Removal Supplies Dasher Board Materials Used at Lily Lake Volume Blower, Cable Rack Float, Trowel, Broom Black Dirt Equipment Repair Supplies Work Uniforms Bike Proof Grate, Sanitary Manholes Tire Repair Uniform Cleaning, Mats, Towels Janitorial Supplies Equipment Repair Supplies Equipment Repair Supplies May 2008 Billable Tickets Electrical Work/Lift Station, PW Carbide Blades Reimburse for Taxi Cab Fare 24" HDPE Pipe for Storm Sewer Repair Achievement Patches Wiring Repairs Progress Billing for 2007 Year End Audit Fiber Patch Cord, Network Support Removal & Clean Up, Board Up/2 Properties Fire Rated Louver Equipment Repair Supplies July 2008 Wastewater Charge Hospitality Fee/Rec Center May 2008 Wide Area Network Usage Annual Code of Internet Fee Cell Phone Lubricant, Odor Eliminator Office Supplies Monthly Telephone Newspaper Subscription Reimburse for Web Hosting, Office Supplies 61.32 901.42 133.12 29.81 89.46 167.49 94.09 628.35 197.03 25.37 1,553.14 79.31 178.92 114.35 72.93 6,122.53 26.25 2,850.91 221.91 140.35 156.90 611.90 416.00 2,127.34 88.00 1,097,20 46.26 2,500.80 3,900.00 1,323.27 3,025.00 212.72 928.13 101,377.21 35.00 140,83 400.00 675.91 339.40 335.07 515.36 50.44 73.55 EXHIBIT" A" TO RESOLUTION #2008-80 R & R Specialties, Inc. Riedell Shoes, Inc. RiverTown Newspaper Group Roettger, Dan Roettger Welding, Inc. Rotary Club of Stillwater Signature Lighting, Inc. Sky Walker Crane Sprint PCS St. Croix Boat & Packet Co. St. Croix Events, Inc. St. Croix Recreation Co. St. Joseph Equipment Stillwater Farm Store Stillwater Towing Stillwater Township Sun Newspapers SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. The 106 Group, Ltd. Toll Gas & Welding Supply Tower Asphalt United Refrigeration, Inc. United Rentals Valley Trophy Inc. Vermeer Sales and Service Viking Industrial Center Washington County Historical Society Washington County Property Records Washington County Road & Bridge Washington County Taxpayer Services Washington County Transportation Wenck Associates, Inc. Yocum Oil Company Zack's Inc. ADDENDUM Ace Hardware Clark, Luanne Frank Madden & Associates Interlight Johnny's TV Kirvida Fire League of MN Cities Ice Paint, Impeller, Towel Skates for Resale/Returned Boot Legal Proceedings Refund of City License Fee Welding Membership Dues-2nd Quarter 2008 Streetlight Repair Erect Flag Pole In Lowell Park Cell Phone May 2008 Services Donation for 4th Fire Works Cartridge Equipment Repair Supplies Chemicals Shed Tow 2008 Annexation Payment Publications Retiree Health Insurance Asphalt Stillwater Public Education Program Medium Acetylene Application #1 Lily Lake Parking Lot/Driving Park Replace Fan Motor Equipment Repair Supplies Door Signs Radiator for Wood Chipper Adhesive Vinyl Sign Principle & Interest on GO CO Bond 2003 HS TIF #9 & #10 Deletion & Additions Traffic Signal Work Teddy Bear Park 1st Half 2008 Property Taxes Traffic Services Lake McKusick Sediment Sampling Fuel Asphalt Remover Oil & Remover Equipment Repair Supplies Cleaning at City Hall & Public Works Professional Services though 05/31/08 Light Bulbs Labor Repair Annual Pump Tests on Fire Trucks Quarterly Municipality & Workers Comp Insurance Page 2 '. ., 316.08 397,86 130.41 100.00 38.00 182.50 650.93 288.00 58.73 38,483.74 10,000.00 97.98 25.73 104.87 100.00 7,163.76 179.93 41,205.75 2,040.99 120.00 27.81 153,848.97 266.45 133.41 30.02 623.51 132.06 31,500,00 1,260.00 101. 79 105,37 330.77 774.41 9,686.04 1,082.25 25.89 1,107.50 260.30 101.35 225.00 1,017.60 91,646.50 " EXHIBIT" A" TO RESOLUTION #2008-80 Magnuson Law Firm Minnesota BCA Office Depot Office Max Plant Health Associates, Inc Qwest Reed Business Information Waste Management Xcel Energy Adopted by the City Council this 17th Day of June, 2008 Professional Services though 06/10/08 On Scene Fire/Arson Investigation Class Office Supplies Office Supplies Professional Services through 05/31/08 Telephone & T1 Lines Construction Bulletin, 2008 Sealcoat Project Garbage Waivers Electricity & Natural Gas TOTAL Page 3 11,410.83 180.00 47,91 231.64 1,198.50 759.11 187.20 25.53 31,046,91 575,124.24 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-9519 Fax (651)297-5259 TTY (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE N<l.... ~u,.,;.,.,. DATE ORGANIZED J~" of- CITY 5>ric..u.N~ BUSINESS PHONE (~ ) 1~o- J~'" TYPE OF ORGANIZATION o CLUB CHARITABLE DRELIGIOUS C}(OTHER NONPROF ADDRESS . 4')-? ~OUTrl ~,.,J 1. ADDRESS J 1 _. r :g ~ IU>tfi;{ ~. AD RESS TAX EXEMPT NUMBER STATE 1?7, <I~~~ HOME PHONE ('-$"I) -I~ - lIS-+' ZIP CODE SS-o&- T/~1f.i /1tiJ. ~8v -!Y;-,u.r.dt-It( /HAl, ro~ s;.T'CL~M /)1~ >!O~ Location where license will be used. If an outdoor area, describe N,1Je.<<. {Z<..I<. - 4oc.r.... 1~IOt:.. ?-iCE; - Will the applicant contract for intoxicating liquor services? If so, give the name arid address of the liquor licensee providing the service. A.t;( n,6e(..:::r-Ja ~'r'C,. k'~L A&:d:! ~tG-4 - dA..rrl!Jl(,.J ~ Sr. ~H. HtJc~ ~,(! ...s:.~ ...,~ )<,01. Will the applicant carry liquor liability insurance? If so, the carrie's narle and amount of coverage, (NOTE: Insurance is not mandatory,) ~ ,.... APPROVAL . APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMI1TING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25,00 per day LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/ ; ; Memorandum Date: June 16, 2008 To: Mayor and City Council Members; City Administrator Larry Hansen From: Chief John Gannaway Subject: Possible Purchase of Polaris Ranger Utility Vehicle Please consider this memorandum as the Police Department's request to purchase a 2008 Polaris Ranger Utility Vehicle for Department/Parking Enforcement use. This vehicle is basically an All Terrain Vehicle with two seats and small cargo bed in the rear. It will be more maneuverable downtown during heavy traffic times, and gets about 30 mpg. Our Parking Enforcement personnel can utilize the vehicle 7-8 months per year, and our officers can use the vehicle during special events downtown, enhanced downtown patrol, and during Lumberjack Days (we currently borrow a similar vehicle from a local vendor). It will be equipped with emergency lighting and a small siren and will be used for law enforcement/parking enforcement uses only. Since this type of vehicle is not available via State Contract pricing, we solicited bids from five vendors for two types of utility vehicles with the same engine size. Based upon the specs and lowest price, the bid should be awarded to 61 Marine & Sports, which submitted a bid of $9,993.50 for a 2008 Polaris Ranger. The Downtown Parking Fund has in excess of $450,000 cash. ~Jun 10 ~uu~ ~:U~~M H~ LR~I::.~Jl::.r FRX p.2 ~..,61.MA~I~~,..~s~PORTS ..#. . ... Hastings, MN 55033 ... (651) 7-3522 Stock' . ~\o \,(., c"& Buyer Name: (Last) G;.~~~ (Fi~ Co-Buyer Name: (last) _____ (First ( Address: Home Phone: (;,S(- 3 S J ~2() 6 Bus. Phon.e: . Buyer D.L. II: Salesperson~ \: ( . die) iddle) County: Co- Buyer DOB: No [fL~ Zip: PLEASE ENTER MV ORDER FOR: Ne~ usedD .. DemO 0 Buyers Insurance: VEA3.UC'"':R T~....,[/""'''Lt 5, C~-;J n. ,..A ~,.~ODEl)((}"1 00 nA1T7'ttHt.OI jA !LIC.I YIN, . , lJ r"x. ~. DATE STATE IMILEAGE .. CASH PRICE OF VEHICLE FREIGHT DEALER INSTALLED OPTIONS ,. It , /l-n ~AA JJ ".UA rlJ~ . ~ 1 J r f1. A 7'l - ...,. "f"1... . \ li. \ q,.../ -. . -a(1~r ;~. ~. .r::::l. \l-?L . I aJ'l\ " "'~ .IliJh . /} j~ 1 , Oli~:\ ~ 9)1. -0 ZO DELI\IEREO ON Oil ,t.BOUT q j sQ' . \- """'\ - .~~o CI'U TRADE.IN DATA DOES YOUR TRADE-IN HAVE A BAAIIDED TiTLE OR INSUR&Nr.E SALVAGE HISTORY? YEAR I "'AICE .. r ~OIEl AI J.. f v I - ~(,I'd. ~ YES[:J . NO 0 .~ liEN HOLDERS NAIoIE ~RESS T r V111' -,,- DEALER'S DISClAIIUIEP. 0' WARRANTY "1M oMi.. ..p....!Y lIi1c1alm1ol_dn,"'" 'lpI$q or Imol1Id on tI. v.hlclo IOtt, __pi ..ywa._.lIoo _.d aN uploIrwd In PItOClNl'hotb "'auo~ 13 on I.... t."I'.~I.":-=:-':;' ~ -::,,'==1:'1::=~ :'::~~~.aN CD,*w.I:. SETUP DOC FEE TOTAL SERVICE CONTRACT REGISTRATION FEE PLATE FEE \ir6 170 6450 TOTAL 97 .C;;~ ~C ACCY, LABOR ~~g~~g~.i~ TRADE DIFFERENCE UCENS~ PLATE' MllEAOE NOW l'Cii/Se ST~ TR~'1SMlll!510N lexp. . IOATE POLLUTION CONTROL 5't1~'" DISCLOSURE . (TRADE-IN VEHICLE) In onle. t. ccwr1>~"'~ M1n..._llletwo, lito... S2fiE.Glst. no _ rr~ Irlrlllw '. "'0101""'''''' _Ill Ilft)V1lIIQ I Millon dlaoI<SUl1Illl ". _el.... lboI'" r) ..~ the -'"" ol".~ ...ntr<lI......... TI'aI\I"''''' (....~ hoIreoy COI1l!'''' ID .... b.., ~ .tllllhe' ~_.dc..\hol"" pollvllon "'"'''01.,.... On llWa ve/lielo, .... ..dod 11\ HId", till ~-.l Qa"";no pipe. hU noIlII... _..d. ~...d, or .on"red Ir\operdo'o. . ... s...(. SIg.llutO CZl ~ ~cf S-Q ~-= -:..... F.. SALES t TAXABLE roT\l .~ TOTAL "'- r ... . .,. I,.;'. SUBTOT'1iJ :;- '7 ' ~ ~~ LESS CASH SUBMITTED WITH ORDER (+ ~ ,- PLUS BALANCE OWING TO LEINHOLDER ON TRAOEIN (+) . TOTAL AMOUNT DUE ON DELIVERY yy"'~ _<;0 ~<c B..,.~. Signa'II'. IJ) DEALER'S POLlU'T10N CONTUL SYSTEM DISCLOSURE (VEHICLE BElIoG SOLD) T"".,..., [Oollor) herolly c:orIIlIn.llllhol llO~oI hilNr ~now1'dg'. "lIlho pollution ......... .yol.m OIl fl. vohO:lo bUll 1014 l'tcIu D't tho ~d ou..... pipe. hu nol b_o ",..0\ftCl. oJIllIcI, 01 ....lied r.opo..\~. . . . The ,",nllnd bKlrot till I CO '!tRACT comprise the enure CONTRACT affeC1lng lhls purchase. The DEALER will not I1lcognlze any verbal agreement, or any other agreemenl undsllIt.ndlng DI any nalUnl. You cartlly thai no credh has been extended by dealer lor thl purchase 01 thIs motor VEHICLE. You certify thaI you are .1 e years 01 age or older, and acknowledge recetving a copy 01 \l"f5 conn.ct. IMPORTANT: THIS MAY BE A BINDING CONTRAC AND YOU MAY loOSE ANY DEPOSITS IF YOU DO NOT PERFORM ACCORDING TO ITS TERMS. ~ term~ of \1111 CONTRAC1 were aglMd upon and the CONTRACT Ilgnedln tho dMlerahlp on the !lata noted at thl top of 111II. form, If .DEALER II Irranglng efedlt for YOU, thl~ CONTRACT .'1 not valid until i eredlt dllcloare II mild. II delcrlbed In Regulltiort Z Iftd you hav. accepted the credit extended.. . . NOTICE OF SALESPERSON'S L~ITED A UTHORITY. This contract!s nol valid IJnless signed and acceptld by Sales Managlr or Otter of Dnlership, . . ..~IL: Accepted I>> .-J . . JUN-16-2008 12:13 I>> 8u\'l(' St',1Cn ......~l\IIg 1..... ~f ConIlld Flov. 95% P.02 Brochure .. Page 1 of2 2008 Polaris Ranger XP Current Promotions Kline Motorsports 2610 N. Highway 61 Maplewood, MN 55109 651-482-1115 polaris. kline-motors ports. com 4.99% for up to 72 Months! Fifty miles per hour and extreme off-road performance. When the two track disappears and all that's in front of you is extreme terrain, the Ranger XP will separate you from the rest of the off-road crowd... fast GENERAL INFORMATION M.S.R.P. Engine Displacement Carburetion Horsepower Sta rte r Transmission Final Drive Suspension Brakes Tires Length Height Wdth Wheelbase Dry Weight Ground Clearance Fuel Capacity Turning Radius Lubrication Load Capacity Towing Capacity Colors Customer Salesperson! Com ments $10,499.00' Polaris 2-cylinder, liquid-cooled 683cc Electronic Fuel Injection (EFI) 40 hp Electric Auto PVT (Polaris Variable Transmission) Switch-engaged on-demand true 4-wheel shaft drive Front: MacPherson strut; 8 in. (20.3 cm) travel Rear: Independent; 9 in. (22.9 em) travel Front: 2-piston, 4-wheel hydraulic disc, stainless steel lines Rear: 1-piston, 4-wheel hydraulic disc, stainless steel lines Parking: Hand lever activated, dedicated mechanical disc with shift interlock Front: 26 x 8-12 PXT radial Rear: 26 x 11-12 PXT radial 113 in. (287 em) 75 in. (190.5 cm) 60 in. (152.4 cm) 76 in. (193 cm) 1 ,185 Ibs. (539 kg) 11 in. (27.9 cm) 9 gal. (34.1 I) 148 in. (376 em) Pressurized wet sump Box: 1,000 Ibs. (454 kg) Payload: 1,500 Ibs. (681 kg) 2,000 Ibs. (907 kg) Green, Solar Red, Camo (See Options for color pricing) Date 6/13/2008 Price' $ I Signature http://polaris.k1ine-motorsports.com/new _model _detail _print.asp?Manufacturer= 14& V ehi.., 6/1 3/2008 Brochure Page 2 of2 , , '..~ . legal Notice: Manufacturer Name, logo and Model Information are Registered Trademarks of the Manufacturer. pecifications and other information are subject to change without notice. No representation of accuracy is made. Image is believed to be in the public domain or used with permission. .Price, if shown, is Manufacturer.s Suggested Retail Price (MSRP) and does not include government fees, taxes, dealer vehicle freight/preparation, dealer document preparation charges or any finance charges (if applicable). MSRP and/or final actual sales price will vary depending on options or accessories selected. http://polaris.kIine-motorsports.com/new_ model_ detail_print.asp?Manufacturer= 14& V ehi... 6/13/2008 ~ AGENDA CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street JUNE 17, 2008 REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible approval of the June 3, 2008 regular & re PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1, Possible approval of Bond Sale - Dee Dee Kahring, Springsted 7:00 P.M. STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Dir Finance Director City Administrator CONSENT AGENDA (Roll Call) 1. Resolution 2008-80, directing p&'tn~nt of 01 ~ 2. Possible approval of tempora Iquor*license ~~cension Epls I Church - September 27, 2008 3, Possible approval of tempo liquor lic(nse - Still'itater Public Library Foundation - July 4, 2008 4. Possible approval to purc water bQJter for th~ creation Center 5, Resolution 2008-81 approva ainten~l1ce agree $~ith Loftier for City copiers PUBLIC HEARINGS - 0 t ers in atte.\.ance lease limit our comments to 10 minutes or less. rding ,;ontract for 2008 Sealcoat Project (Project 2008-06) NEW BU'SI~ESS 1. Dis~tJ~ion. on Coffee ~Y': '-~t."~<'WP~t* 2, Possi le~aW of contrac Call) 3. Case 0 - ssion of concept master plan for Lakeview Hospital campus 4. Possible,gfDtoval ofT~'fibility report for the 2008 Sidewalk Rehabilitation Project (Project 2008-05) (Resolution~- Roll Caur if:~~ '\. PETITIONS, INDIVII~4!L~LS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately, nt - Library wing and clean up services for nuisance properties (Resolution - Roll ~~ T.. "".",., Of .,....O~ CITY OF STILLWATER CITY COUNCIL MEETING June 3, 2008 REGULAR MEETING 4:30 P.M. Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward OTHER BUSINESS Combined Plannina Commission & City Council Comprehensive Plan Update Present from the Planning Commission were Commissioners Middleton, Milbrandt, Peroceschi, Kalmon and Wolden. Chair Middleton opened the combined Planning Commission and Council meeting. Community Development Director Turnblad gave a brief update on the Comprehensive Plan update status, specifically the Downtown Framework Plan portion of the Comprehensive Plan. Jeff Martin, consultant, gave a Power Point presentation highlighting the key components of the Downtown Plan -- trails and open space system, land use and character districts, streetscape hierarchy, and focus districts - along with the goals and possible plans for each of the components. The presentation concluded by identifying possible long-term improvements and funding sources. A time for questions followed the presentation. Councilmember Milbrandt asked about the transportation component of the Downtown Plan. Mr. Turnblad responded that transportation will be specifically addressed in the General Plan; Mr. Turnblad said in the short-term, it is suggested that an interim traffic management plan be developed for the downtown area. Mr. Kalmon asked about breaks in the levee wall for pedestrian traffic; Mr. Martin said that is still being discussed with the Corps, but said the breaks would be accommodated with earthen dikes and other such measures. Mr. Peroceschi asked about the landscaping and the difficulty of plantings in a concrete environment; City Council June 3, 2008 Mr. Martin responded that there are a lot of trees that are tolerant of urban conditions, and he noted that there is a material known as structural soil which can be paved over and will facilitate such plantings. Councilmember Polehna asked for some examples of where tree plantings in a downtown area have been successful; Mr. Martin noted that success is dependent on maintenance and how the root zones are done. Councilmember Milbrandt suggested that the number of trees shown in the northern portion of downtown would seem counterintuitive to the prospect of hosting large gatherings in that area; Mr. Martin noted that trees don't take up a large amount of ground space. Mr. Peroceschi also suggested that trees might obstruct the views of the river; Mr. Martin spoke of creating view corridors. Mr. Kalmon spoke of the benefit of trees for storm water management but questioned the possible expense involved due to soil conditions. Mayor Harycki asked about funding for improvements. Mr. Turnblad said generally cities try to look for multiple funding streams, and he said part of the writing of the Comprehensive Plan will be to identify various revenue sources. Mr. Middleton closed the Planning Commission portion of the meeting. Discussion on problem properties Community Development Director Turnblad noted that problem properties are an issue every City is faced with, but noted that the current situation with the increasing number of foreclosures has brought to a head the need to do something with the nuisance properties. He said staff is trying to proactively manage the public interest in properties and that all departments are involved in the effort. He stated that historically the process is rather slow, intentionally so to give people sufficient time to deal with their properties and problems. Given the situation with foreclosures the recommendation is to speed up the process dramatically. Mr. Turnblad outlined the recommended new process. He stated the City receives a list of foreclosed properties from the County. Officers on routine patrol make it a point of checking those properties at least on a weekly basis to observe the general status of the property and contact the property owners with observable problems such as unmowed lawns, broken windows, etc., giving the property owner 48 hours to fix the problem. If the owner doesn't respond to the contact from the Police Department, the recommerldation is to have a contractor in place to take care of the problem immediately. As proposed, the City would issue an administrative citation, as well as order the contractor to take care of the problem. He noted that a proposed contract for services for the cleanup/general repairs was included in the Consent Agenda for possible approval later in the meeting. On a question from Mayor Harycki, Mr. Turnblad noted there are other processes to be followed for problem properties that create other types of public nuisances/hazards. Mayor Harycki asked about the possibility of having a hotline or link on the web site to handle nuisance complaints/concerns; Mr. Turnblad said that would be possible but wondered to whom the complaints should be directed. Mr. Turnblad said staff would come back with some suggestions/recommendations regarding the web site/hotline suggestion. Councilmember Gag asked if the City would have the ability to respond to complaints in a timely manner, even with a contractor service. Mr. Turnblad thought the Page 2 of 11 City Council June 3, 2008 City would be able to respond to complaints in a timely manner, unless the volume is huge. Mayor Harycki noted there are differing views as to what constitutes a nuisance and suggested including the ordinance definition of issues such as length of grass. There was discussion of the ordinance requirements for storage of vehicles. Administrator Hansen spoke of the way complaints multiply and the resulting amount of staff time expended in investigating complaints in cautioning that a great deal of common sense needs to be exercised in dealing with such issues/complaints. There was discussion about staffing issues involved in code enforcement and handling such complaints. Councilmember Gag said he would like information about staffing needs for consideration in the upcoming budget process. Chief Gannaway said his department currently is dealing with 24 separate properties for various violations. Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the proposed process for nuisance properties. All in favor. STAFF REPORTS Fire Chief Glaser updated the Council on the City's assistance to the City of Hugo in the aftermath of the recent tornado. He informed the Council that the department assisted on several days including sending a crew to help staff the Hugo Fire Department so they could concentrate on cleanup efforts and on another occasion to attend the funeral of the young tornado victim; Hugo also utilized the City's mobile command unit, he noted. The police department also deployed staff to help on the day of the tornado as well. Councilmember Polehna stated he had received a call from a Hugo Councilmember asking him to publicly thank the fire and police departments for their assistance and job well done. Community Development Director Turnblad reviewed the City's position on franchises in the downtown area. He stated the position is found in the Comprehensive Plan, which encourages local businesses to be located in the downtown but does not prohibit chain stores or franchises; he noted that would be illegal according to interstate commerce law. What can be regulated and what the Downtown Design Manual does do is prohibit trademark architecture, he stated. Also, signage is fairly strictly regulated. The City has chosen to focus on how the architecture fits in the historic downtown, which is a legitimate concern, he concluded. Public Works Director Sanders told the Council that the annual crosswalk striping is almost complete. He said there had been requests for two new crosswalks, one of which was forwarded to MnDOT. Mayor Harycki asked about having a crosswalk by Rice Park; Mr. Sanders noted that is on a County Road, and he will forward that request to the County. Mayor Harycki also asked about Greeley Street in front of Nelson's ice cream store; Mr. Sanders said the City is following policy on that location and is trying to get some video to determine the number of pedestrians crossing there that might warrant the installation of a new crosswalk. Councilmember Milbrandt asked if the intersection at Churchill and Greeley had been looked at. Mr. Sanders said a traffic engineer had been consulted regarding that intersection and it appears there is ample Page 3 of 11 City Council June 3, 2008 room to add turn lanes on both the northbound and southbound traffic lanes, so the striping will be tied to when the County does its work throughout the City; however, he noted that if the City wants to add a thru-Iane going southbound, that will require no parking on the west side of the road for about 300' from the intersection. Mayor Harycki raised the issue of Third Street by the Armory; Mr. Sanders noted that also would likely involve the elimination of parking, and the City would have to work with the County. City Administrator Hansen reviewed the 2009 levy limit calculation using the LMC formula. The bottom line is that the City's 2009 levy limit will be about $6.8 million, just $37,412 more than last year's levy limit. The good news is that the City will receive more in Local Government Aid; however, that works against the City because it has to be subtracted from what would normally be the maximum levy amount. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the May 20, 2008, regular meeting minutes. All in favor. Mayor Harycki acknowledged students in attendance. Page 4 of 11 City Council June 3, 2008 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Possible approval of special event request - Historic Reenactment Dedication - Cannon & Concert Committee - July 4. 2008 - Curt Newcomb Curt Newcomb, Veteran's Memorial Committee, explained that several months ago a group decided it would be nice to replace the cannon that was at the Historic Courthouse. He noted that two previous cannons had been located at the Courthouse; one was melted down during the war efforts of World War I, the other was melted down for the World War II effort. The group has succeeded in raising the necessary money for a replacement cannon which will be dedicated at 10 a.m. July 4. He said the special event request is for a re-enactment of what occurred in 1932 when the last cannon, a captured German piece, was walked from the Lowell Inn and placed at the Courthouse. He said the re-enactment has been coordinated in detail with Chief Gannaway and he believes all issues have been resolved with the Chief and the event would begin with a brief ceremony in front of the Lowell Inn, and then proceed to the Veterans Memorial for another ceremony. Mr. Newcomb said the idea is that the cannon not only restores what was once there, but represents the efforts and sacrifices people of the City and the County have made towards achieving the peace that we generally enjoy today. Motion by Councilmember Nyberg, seconded by Councilmember Milbrandt to approve the special event for the re-enactment event with continued cooperation with the Police Department. All in favor. Proclamation: Lakeview Hospital Day Mayor Harycki read a proclamation designating June 4, 2008, as Lakeview Hospital Day in the City of Stillwater. Curt Geisler was present to accept the proclamation on behalf of Lakeview Hospital. OPEN FORUM Cathy Mielke, 212 N. Second St., Rivertown Commons, spoke of Rivertown Commons residents' concerns regarding the parking ramp. She expressed concern about the fact that the ramp is being moved closer to the Rivertown Commons building and asked that residents be included in planning for the uses for the green space between the two structures. She noted Rivertown Commons is losing eight parking spaces to allow for construction of the ramp and, in exchange, will receive the use of eight spaces in the ramp; she asked that, if there must be a fee for the spaces in the ramp, the fee not be so high as to be a burden to the residents or the residents' caregivers. Allan Lavalier, 707 W. Maple St., expressed concern about the graffiti that was discovered during the past week, especially the use of KKK, which he suggested goes beyond being graffiti, Mayor Harycki stated that he has had conversations with Paul Weiler of the Youth Service Bureau about the graffiti problem in the past, and that Chief Gannaway is looking at possible options for dealing with prosecution of those Page 5 of 11 City Council June 3, 2008 responsible as well as for dealing with the problem in general. Mr. Lavalier asked that the Mayor consider sending a stronger message to the community about the use of the KKK symbols; Mayor Harycki said using such symbols is intolerable and does not think the action represents the value of this community. Maria Brown, 13818 St. Croix Trail N., also expressed concern about the KKK graffiti, which she called hate speech. She encouraged the City to work with community groups and use this as an opportunity to come together to do some proactive things, such as inviting speakers of color into the community. Mayor Harycki noted the City does have a Human Rights Commission. Councilmember Polehna, who serves on the Human Rights Commission, stated this issue came up at a recent meeting of the Commission; he stated there are some state grants available to do some of the very activities Ms. Brown was talking about. Councilmember Polehna said the Commission is aware of the issues and is actively pursing organizing meaningful activities to make the community a better place for everyone. Chief Gannaway noted that one individual had been arrested in conjunction with the most recent rash of graffiti. John Heilman, 107 N. Third St., asked the Council to consider awarding medals of commendation for each and every police officer and fire fighter for their actions that saved his life by responding to his 911 call on Friday, May 16. CONSENT AGENDA* Motion by Councilmember Polehna, seconded by Councilmember Milbrandt to approve the Consent Agenda. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Resolution 2008-74, directing payment of bills Possible approval of fireworks permit for inside sales - Target Possible approval of fireworks permit for outside sales - Cub Foods Possible purchase of air compressor for SCBA Possible approval of "Rumble on the Deck" event at the Freight House - July 10, 2008 Possible approval of proposed bid documents for 2008-09 Annual Contract for Mowing & Cleanup Services Resolution 2008-75, approving Minnesota Department of Transportation Maintenance Agreement No. 92835 Resolution 2008-76, approving fire protection contracts with the Town of Stillwater and T own of May Possible approval to purchase computers for Administration, Finance and Public Works Page 6 of 11 City Council June 3, 2008 PUBLIC HEARINGS Case No. 08-23. This is the day and time for a public hearino to consider a request from Lakeview Hospital to vacate public drainaoe and utility easements and drainaoe and storm water pondino easements located on Lots 1. 2. 3. 4. Block 1. Prime Site Subdivision and Outlot B. Stillwater Industrial Park and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 23. 2008. Community Development Director Turnblad explained that Stillwater Medical Group is looking to combine several parcels they own on Curve Crest Boulevard. By combining parcels, the standard easements for the lots involved are no longer necessary. What is being proposed is to combine the parcels, keep the easements around the perimeter of the new parcel, encumber the entire storm water pond, and vacate the unnecessary easements for the side lot lines. No zoning changes or changes of use are being requested. Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2008-77, resolution vacating easements on Lots 1, 2, 3, 4, Block 1, Prime Site Subdivision and Outlot B, Stillwater Industrial Park, and maintaining any City easements necessary. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None UNFINISHED BUSINESS Ramp Cost Update Community Development Director Turnblad provided an update on the parking ramp costs (refined construction estimate) and possible deduct alternatives. He said the total project costs are estimated at just over $5 million, assuming that all of the possible deductions, amounting to $983,000, are taken. He said there are some deductions that staff definitely believes should be included in the project. Deductions staff believe should be taken include: improvements of the small park area next to the Rivertown Commons; upgrades to the triangular park on Third Street; and upgrades to the sidewalk area on the Second Street elevation. Potential deducts that staff believe should not be taken, that should stay in the project because they do impact how the ramp functions, include: the third level ramp extension; changes to the bridge area on Third Street; and eliminating parking equipment in favor of contracting out to a management company. Councilmember Milbrandt pointed out that as long as the structure is constructed to accommodate the parking equipment, such as necessary electrical connections, a decision regarding management could be made at a later date. Mr. Turnblad also noted that if good bids are received, less than estimated, the deducts Page 7 of 11 City Council June 3, 2008 could be put back in the project. Councilmember Nyberg asked about the possibility that bids are higher than expected; Mr. Turnblad said then other deductions will have to be found or other sources of revenue found. Councilmember Gag asked about experience with recent bids on parking structures; Denny Wallace, LSA Design, said bids have been coming in quite competitively recently. Mr. Wallace said the projections on this ramp have included recent information regarding bids. Mr. Wallace said the construction estimate is reflective of the median of the bid range expected. Councilmember Gag asked about the number of bids that might be expected and whether LSA solicits bids. Mr. Wallace said 6-10 bidders might be expected and that they actively promote the project to bidders. Councilmember Polehna asked whether the deducts would be presented as alternates in the bid package; Mr. Wallace said as the bid package is prepared the recommendations is to establish a base project, with individual add alternates for these items and perhaps others. Mr. Turnblad explained there are three alternatives for the Council: approve proceeding with the bond sale and not to increase the price of the project beyond the revenue that the bond sale will generate; allow the bond sale to continue and allow expending up to $300,000 of general revenue on the project for those options staff believe is crucial to the project; or stop the bond sale. Councilmember Polehna questioned having to make a decision on possible deducts before bids is known. Councilmember Nyberg stated that he would like to know how much general revenue funds other Councilmembers would be willing to spend before deciding to proceed with the bond sale. Councilmember Milbrandt said he would not be willing to put forth an arbitrary figure at this point, and would decide on deducts after bids are received on the base project. Councilmember Nyberg stated that he was uncomfortable proceeding with the bond sale due to the potential for the base bid to come in way over estimates. Councilmember Nyberg asked Attorney Magnuson about the obligation to bond holders should the Council decide to proceed with the bond sale and then not go forward with the construction project due to bids; Attorney Magnuson responded that the City would be stuck with the bonds for a rather long period of time, until there is a call provision. Motion by Councilmember Milbrandt, seconded by Councilmember Gag to proceed with Option 1 as outlined by Mr. Turnblad, with the understanding that this is bidding the whole project, with decisions on deductions to be made after bids are received. All in favor. NEW BUSINESS Possible acceptino of bids and awardino contract for 2008 Street Improvement Proiect Public Works Director Sanders stated bids were opened the Thursday prior to the Council meeting on the 2008 street improvement project. Five bids were received with the low bid submitted by Miller Excavating. The low bid was $1.39 million, which included an overlay of the Cub Foods municipal parking lot to be paid by TIF District funds. Considering the street portion of the project only, the bid would be $1.3 million, over the engineer's estimate of $1.18 million. He stated the cost of bituminous was responsible for the difference in bid price versus estimate; he stated the cost of Page 8 of 11 City Council June 3, 2008 bituminous has raised to $13 a ton since the feasibility report. He stated $1.4 million had been budgeted for the project; projected costs, including engineering and administration, based on the bid is $1.6 million. He said staff would recommend proceeding with the project, deleting work on Locust Street between Third and Fourth streets and Oak Street between Fourth and Fifth streets and do sanitary manhole rehabilitation only if funding allows. Mayor Harycki asked about the impact on assessments to residents. Mr. Sanders stated if the project is done as recommended with the two street deletions, assessments would likely be 3 percent higher, about $200- $250, per lot. Councilmember Nyberg asked if other alternatives had been considered to keep assessments at the $7,100 level that was the preliminary assessment figure. Mr. Sanders responded that deleting other streets was considered but those streets have a lot of properties which helps keep the overall assessment cost down, while Oak Street and Locust Street have few properties. One other possible deletion is Orwell Court, but that street is in pretty bad shape. Councilmember Nyberg said he was not comfortable with proceeding having sat through several public meetings and telling people this would be the cost of the project based on the estimate. Councilmember Gag said he thought the project needs to move ahead but suggested looking at other ways to get the cost closer to the preliminary assessment estimate of $7,100. Mr. Sanders said there might be some other alternatives to look at, such as monitoring staff time closely. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2007-78, accepting bid and awarding contract for 2008 Street Improvement Project (Project 2008-02) with the four changes as recommended by Mr. Sanders and challenging staff to come up with other measures to get the project back as close as possible to the preliminary assessment level of $7,100 without jeopardizing the project. Ayes: Councilmembers Milbrandt, Polehna and Mayor Harycki Nays: Councilmembers Gag and Nyberg Possible re-appointment to Board of Water Commissioners City Clerk Ward stated Robert Thompson has requested reappointment to the Board of Water Commissions and the Board concurs. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2008-79, re-appointment of Bob Thompson to the Board of Water Commissioners. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Possible approval of Yacht Club Request for Special Assessment City Administrator Hansen stated the City was contacted by the Yacht Club regarding the Club's desire to do some dredging and affix a steel support wall in the harbor. He Page 9 of 11 City Council June 3, 2008 said the City did something similar for a project in 1997. He said the cost is assessed 100 percent to the club's property, but the club is able to pay for the project over a period of 10 years; the club also pays interest. Cost of this project is estimated at about $80,000. City Attorney Magnuson explained this is similar to property owners petitioning to have a street fixed and agreeing to have 100 percent of the cost assessed against their property. Mayor Harycki asked if City staff would be involved. City Attorney Magnuson explained that in the past, the Club prepared the specs and bids and then assigned the contract to the City and said there was minimal staff involvement in the process. Motion by Councilmember Nyberg, seconded by Councilmember Gag to approve the special assessment request. All in favor. COUNCIL REQUEST ITEMS Councilmember Polehna informed the Council and audience that the grand opening of the Big Marine Park Reserve was scheduled for Saturday, June 7, and invited everyone to attend. Councilmember Milbrandt referred to a letter from Congresswoman Bachmann regarding library funding; the letter was to be passed along to Library Director Bertalmio. Mayor Harycki stated a meeting had been held with the new Commissioner of Transportation for discussions regarding the status of the bridge project. He said that on . June 16 the Department will be releasing new bridge rankings to the Legislature. He said the bridge project has been moved to 2014 on Minnesota's list of priorities, while Wisconsin is at 2015. He said indications are that work is proceeding on the plans regardless of the status of the pending lawsuit. Mayor Harycki also noted that he would be attending the upcoming Met Council forum in Forest Lake. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Nyberg to adjourn at 8:14 p.m. All in favor. . Ken Harycki, Mayor ATTEST: Larry D. Hansen, City Administrator Page 10 of 11 City Council June 3, 2008 Resolution 2008-74, directing payment of bills Resolution 2008-75, approving Minnesota Department of Transportation Maintenance Agreement No. 92835 Resolution 2008-76, approving fire protection contracts with the Town of Stillwater and T own of May Resolution 2008-77, resolution vacating easements on Lots 1, 2, 3, 4, Block 1, Prime Site Subdivision and Outlot B, Stillwater Industrial Park Resolution 2007-78, accepting bid and awarding contract for 2008 Street Improvement Project (Project 2008-02) Resolution 2008-79, re-appointment of Bob Thompson to the Board of Water Commissioners Page 11 of 11 structure for Sunrise Park Approved - Shawn 7. Possible approval to purchase & replace Approved - Shawn chain link fence and top rail at Lily Lake ballfield 8. Possible approval of temporary liquor Approved - Sue license - Lumberjack Days Festival Assoc. - July 24-27,2008 9, Possible approval of purchase of Polaris Approved - John Ranger Utility Vehicle for Police Department PUBLIC HEARINGS - Out of respect for others No Public Hearings in attendance. please limit your comments to 10 minutes or less. UNFINISHED BUSINESS 1. Possible acceptance of bids and awarding Allied Blacktop - Motion by Wally, seconded by Mike contract for 2008 Sealcoat Project All in favor (Project 2008-06) (Resolution - Roll Call) NEW BUSINESS 1. Possible agreement for temporary use No action - taking to Planning Commission Youth Services Bureau, 1825 Curve Crest - Paul Weiler 2. Discussion on Coffee Shop Equipment - No action - move to next meeting Library 3. Possible award of contract for mowing Outdoor Specialist - Mowing and Cleanup and clean up services for nuisance A 1 Maintenance - Secure properties properties (Resolution - Roll Call) Motion by Mike, seconded by Wally All in favor 4. Case No 08-28 - Discussion of concept No action master plan for Lakeview Hospital campus 5, Possible approval of feasibility report for Approved the 2008 Sidewalk Rehabilitation Project Motion by Wally, seconded by Mike All in favor (Project 2008-05) (Resolution - Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS Mike asked about an intern doing tree inventory - Shawn Stillwater has been chosen as the site for Minnesota's 4th of July Sesquicentennial celebration- cannons will be fired along with the fireworks display STAFF REPORTS (continued) ADJOURNMENT Motion by Mike, seconded by Wally - all in favor 7:52 p.m. 2 ., water ~.--~ 4:.'., """-- " fHr- B1RfHf'LACI:: or MiNf../t~OIA J Planning Report DATE: June 10, 2008 TO: Mayor & Councilmembers CASE No: 2008-28 REQUEST: Lakeview Hospital Discussion of master plan concept COUNCIL DATE: June 17,2008 ~ PREPARED BY: Bill Turnblad, Community Development Director'$. J . BACKGROUND Lakeview Hospital's board of directors has been studying options for future growth. The two options they have been studying are either to remain in the current location and regenerate the facility on the site, or to relocate the hospital to a site with more acreage and growth opportunities. The board has decided that they want to keep the hospital where it is, even though the site presents growth challenges, Their next step is to develop a master facilities plan that would provide for a regeneration of the hospital facilities in a configuration that would provide for projected needs for the next 25-30 years. One of the parameters of the plan was to include only land that the hospital already owns in this 30 year plan. The hospital has retained BWBR Architects to help them with a staged growth plan, and they have developed a concept plan that meets those objectives. The concept plan is attached for your review and discussion, The Planning Commission reviewed and discussed the concept plan at their June 9, 2008 meeting. Their comments are included in the text below. After discussion by the City Council, a finalized master plan will be submitted to the City for a Special Use Permit. REQUEST Lakeview Hospital requests the City Council to consider and discuss the various planning issues associated with their conceptual master plan. Lakeview Hospital June 10, 2008 Page 2 THINGS TO CONSIDER Allowable uses The property is zoned RA, Single Family Residential and RB, Two-Family Residential. In both of these districts a hospital is allowable with a Special Use Permit issued by the City Council. The hospital has been issued Special Use Permits for all additions and improvements since 1976. Description of master plan In general terms, the hospital believes that over the next 30 years there may be a need for 280,000 square feet of additional space. Currently there are about 182,000 square feet of space, The additional space would be developed in four phases as follows: · Phase I o Horizontal expansion with two levels on Everett Street just south of the clinic building. 33,000 square feet in the basement level and 33,000 square feet in the ground story. o The lowest level would be for surgery, The ground level would be GI and endoscopy. o Phase I and II would be completed in the near-term future; within 12 to 15 years, · Phase II o Vertical expansion of three levels added onto the Phase I building, 33,000 square feet for each proposed story, o These three levels would house the hospital bed rooms. Though there would be no net increase in the number of beds, the number of rooms would be increased since semi- private rooms would become private rooms. o The total height of this addition would be four stories (five levels). o A four story height is permitted in a residential district only with a variance. · Phase III o Horizontal expansion of three levels which would replace the existing clinic building. 23,000 square feet on each level. o This phase would be constructed in the mid-term future; sometime after 12-15 years. . Phase IV o Horizontal expansion of two levels that would be located directly north of the existing hospital and west of the existing clinic building. 23,000 square feet each level. o This phase would be constructed in the longer-term future, Performance standards for each phase · Building massing o RA District standards · 30 foot setback required from each street lot line · 30% maximum lot coverage · This will likely be an issue. All of the various parcels should be combined into a single parcel. Then the open space on the south side of the property could be counted toward the open space required for the whole site. . Even if the parcels are combined, a coverage variance may be needed to develop at the proposed density. · The existing conditions already seem to be more than a 30% impervious coverage. If this is true, a variance may already have been approved for the excess impervious surface, · 2 Y2 story height limit, not to exceed 35 feet L~keview Hospital June 10, 2008 Page 3 · See height comments above. o RB District standards · 20 foot setback from each street lot line · 25% building coverage; 25% impervious coverage · See coverage comments above. · 35 foot maximum height . See height comments above, . Parking o Hospitals require one parking space for each two beds plus one for each employee on the shift with the maximum number of personneL · The state licenses Lakeview to have up to 97 beds and 15 bassinettes. Currently there are 66 beds and 15 bassinettes. · Currently there are 572 parking spaces on the campus. · Since the clinic moved to Curve Crest, the required number of spaces dropped and the actual number of parking spaces exceeds the parking need, · A parking need and availability analysis should be provided by the hospital with their SUP application, This analysis should addresses need and availability for each phase of the plan, · Landscaping and screening o Though not technically applicable, it would seem appropriate to use the landscaping guidelines for the office district (City Code Sec. 31-513, Subd 1) · Traffic analysis o A traffic impact and internal circulation analysis should be completed and submitted by the hospital as part of the SUP application package, o This should pay special attention to the impact upon the Everett Street residential neighborhood. · Noise impact upon neighborhood oEMS? o Helicopters? · Surfacewater runoff management will need to be a part of the SUP application package. . Signage o This can either be part of the SUP application package, or it could be handled as a separate sign permit application, Public review process · SUPs for hospitals in a residential district require a public hearing and approval by the City CounciL As a matter of practice, the SUP also goes before the Planning Commission for a public hearing, o Currently all variances, SUPs, PUDs, etc, expire two years after approval "unless the action permitted has been completed." · This has been interpreted in various ways in the past. In this specific case, this language could be interpreted to mean that the construction for the first phase has to be completed within two years; or that construction for all phases has to be completed within two years. It makes more sense to interpret the language for phased projects to mean that the first phase has to be completed within two years, and that each subsequent phase would occur according to the phasing schedule. · To make the phrase clearer, staff would suggest an ordinance amendment. The amendment could specify that for multiple phased projects, the project could be Lakeview Hospital June 10,2008 Page 4 approved as a Conditional Use Permit rather than a Special Use Permit. State law specifically allows a city to use flexible permit validity periods for Conditional Use Permits, This would allow the city to tie the Conditional Use Permit to a phasing plan that exceeds two years. · What level of detail is required in order to approve a SUP for each of the four phases? o Enough information would need to be provided to show that all of the applicable performance standards and related requirements would be satisfied. At least the following would likely be needed with the SUP application: a certified and scaled plot plan showing all existing conditions; a legal description of the property (for resolution and county filing purposes); a narrative explaining the master phased plan; height of buildings; perspective views of the phases; square footage of all phased space; general uses of the phased space; general layout of the phased space; parking and traffic circulation for the phases; pedestrian circulation for the phase; landscaping for the phases; amount of building coverage and impervious surface for each phase; plans for screening rooftop or ground located utility units; exterior lighting plans; . o If the hospital prefers not to provide this level of detail for all four phases from the outset, the SUP could be structured similarly to a Planned Unit Development permit, whereby conceptual approval is given for the entire plan, but final approval is given only for the first phase. 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U S :c e CC a: CD == CD ~ ~ rTl .\1 - J:: (II :; ti ~~ ~IJJ <J:: ,...J ~ I +--' en Q) S ..c t o Z E e '+- s Q) :> Q) .> +--' () Q) Q. en !..... Q) 0.... Q ex:> o o N N (]) C :J J '- o q N N cO o o N .... III .... U Gl .... :c e c:c a: ; m ~ ,. . MEMORANDUM TO: Mayor and City Council Torry Kraftson, Assistant City Engineer ;r R... X. FROM: DATE: June 12,2008 SUBJECT: Feasibility Report for 2008 Sidewalk Rehabilitation Project (Project 2008-05) DISCUSSION A sidewalk rehabilitation project is proposed for the 2008 construction season. The criteria for inclusion in the project is sidewalks that are severely cracked, heaved, settled, or misaligned, such that they may cause people to trip. Inspection for this year has focused on the north hill and downtown (see attached map). There are 63 properties with sidewalk repair proposed. The proposed sidewalk repair area is approximately 4,650 square feet. The estimated construction cost of the project including removal, replacement, and restoration is $39,482. The total project cost with engineering, inspection and administration is $49,352. It is proposed to assess 50% or $24,676 to the affected property owners. This amounts to an assessment rate of$5.30 per square foot (compared to $3.55 per square foot for the 2007 sidewalk project). The remaining share would be paid for by the City. Property owners would have up until the time construction starts to replace the sidewalk on their own or else they would be included in the project and assessed for their portion of the project cost. There is $5,000 in the budget for sidewalk rehabilitation adjacent to City property. This project includes 380 square feet of sidewalk repair at 7 locations adjacent to City property at an estimated cost of$4,919. If the feasibility report were approved at the June 17th Council Meeting, the time line for the project would be as follows: Public Hearing A ward Contract Construction Assessment Hearing July 1, 2008 August 5,2008 August/September September/October RECOMMENDATION Since the project is feasible from and engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2008 Sidewalk Rehabilitation Project and order a public hearing to be held on July 1, 2008. ACTION REQIRED If council concurs with the recommendation, they should pass a motion adopting RESOLUTION NO. 2008- RECEIVING REPORT AND CALLING HEARING ON 2008 SIDEWALK REHABILITATION PROJECT (PROJECT 2008-05). ~ , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2008 SIDEWALK REHABILITATION PROJECT (PROJECT 2008-05) WHEREAS, pursuant to resolution of the council adopted April 15, 2008, a report has been prepared by the City Engineer with reference to the 2008 Sidewalk Rehabilitation Improvement; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOT A: 1. The council will consider the improvement of such street improvements in accordance with the repOli and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $49,352. 2. A Public Heming shall be held on such proposed improvement on the 1 st day of July 2008, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council of the City of Stillwater this 17th day of June 2008. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk .. ) t.'" ,... MINNfS{)'A 4.~, ') Memo Community Development Department To: From: City Council Michel Pogge, City Planner Thursday, June 12, 2008 2008-2009 Annual Contract for Mowing and Clean up Services Date: Re: Message: The Council authorized staff to send to bid the 2008-2009 Annual Contract for Mowing and Clean Up Services. Request for bids were sent to 15 individuals/companies. By the June 11 deadline the City received 3 bids for the project. The following is the bid tab for the project, Contractor: The Outdoor A-l Maintenance Inc. Boarding and Securing Property (/opening) Securing Property (/opening) - $ - $ 64.05 $ 64.05 $ 105,00 120.00 It appears that The Outdoor Specialist is the lowest responsible bidder for Part A Mowing and Part B Cleaning of Trash and Debris, and A-l Maintenance Inc. is the lowest bidder for Part C Securing Property, Requested Action Accept bids and authorize contract for the 2008-2009 Annual Contract for Mowing and Clean up Services with The Outdoor Specialist is the lowest responsible bidder for Part A Mowing and Part B Cleaning of Trash and Debris, and A-l Maintenance Inc. is the lowest bidder for Part C Securing Property, From the desk of... Michel Pogge, AICP . City Planner. City of Stillwater. 216 N. 4th Street. Stillwater, MN 55082 651.430-8822 . Fax: 651.430-8810 . email: mpogge@ci.stillwater.mn.us .. .., "'., , \ r~iIlwater .----=---- --,~ -- " THE B'RTHPl~CE Of MINNfSnrA. J STANDARD CONTRACT AGREEMENT THIS AGREEMENT, is made this day of , 2008 by and between the City of Stillwater, Washington County, Minnesota (hereinafter called the "City") A-I Maintenance Inc.. (hereinafter called "Contractor"). 1. The Work. The Contractor agrees to perform Part C - Securing Property of the 2008-2009 Annual Contract for Mowing and Clean Up Services according to the documents provided by the City dated June 5, 2008. All work will be done in a workman-like manner and materials will be fit for the purpose. Work must be completed according to the Bid Form, General Requirements, General Conditions, and Specifications for the project. 2. Payment. This work, including all labor, materials and equipment needed to accomplish the 2008-2009 Annual Contract for Mowing and Clean Up Services shall be completed by the Contractor for the unit prices shown on the attached proposal form to be paid to the contractor upon satisfactory completion and acceptance. 3. Waiver of Liability. It is further agreed that this work is undertaken at the sole riskof the Contractor. The Contractor does expressly forever release the City of Stillwater from any claims, demands, injuries, damage actions or caused of action whatsoever, arising out of or connected with the work according to the General Requirements, General Conditions, and Specifications for the project. 4. Indemnification. Any and all claims that arise or may arise against the Contractor, its agents, servants or employees, as a consequence of any action or omission on the part of the Contractor while engaged in the performance of this work shall in no way be the obligation or responsibility of the City. The Contractor shall indemnify, hold harmless and defend the city, its officers and employees, against any and all liability, loss cost damages, expenses, claims or actions, including attorneys fee which the City, its officers or employees may hereinafter sustain, incur or be required to pay, arising out of or by any reason of any act or omission of the Contractor, its agents, servants or employees in the execution, performance or failure to adequately perform their obligations under this contract. 5. Insurance. Contractor agrees that in order to protect itself and the City under indemnity provisions set forth above, it will at all times during the term of this contract, keep in force policies of insurance as indicated in this contract. The Contractor shall not commence work until a Certificate of Insurance covering all of the insurance required by these specifications is approved and a Notice to Proceed is issued by the City Engineer. The insurance protection will have the following limits: A Comprehensive General Liability: (1) Bodily Injury (including completed operations and products liability). $500,000 Each Occurrence $1,000,000 Annual Aggregate MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Enginee~ 1<-- DATE: June 12,2008 RE: 2008 Street Sea1coat Project Project 2008-06 DISCUSSION: Bids for the 2008 Street Sea1coat Project were opened on Thursday, June 12,2008. The City received two bids with the low bid of $339,495.02 submitted by Allied Blacktop Co. (see. attached resolution). The bid was higher than the engineer's estimate of $275,000 due to recent increases in asphalt prices. The City of Stillwater portion of the bid is $150,130, with the remaining portion of the bid for work in Oak Park Heights, Grant, and Baytown Township. The 2008 budget for seal coating is $125,000. It is proposed to remove streets from the project as necessary in order to keep the project within budget. RECOMMENDATION It is recommended that the City accept the bids submitted for the 2008 Street Sealcoat Project and award the contract to Allied Blacktop Company with a low bid of $339,495.02. It is recommended that Council authorize staff to sealcoat as many streets as possible in order to keep the project within budget. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2008- ACCEPTING BID AND AWARDING CONTRACT FOR 2008 STREETSEALCOATPROJECT ACCEPTING BID AND A WARDING CONTRACT FOR 2008 STREET SEALCOA T PROJECT (Project 2008-06) WHEREAS, pursuant to an advertisement for bids for the 2008 Street Sealcoat Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Allied Blacktop Co., Maple Grove, Minnesota $339,495.02 Pearson Bros" Inc., Hanover, Minnesota $411,411.40 and WHEREAS, it appears that Allied Blacktop Co, of Maple Grove, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Co. of Maple Grove, Minnesota in the name of the City of Stillwater for the sealcoating of streets according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 17th day of June 2008. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk Bill Turnblad To: Cc: Subject: Ken Harycki; ken@payrollcps.com; Milbrandt, Wally; Wally Milbrandt; Mike Polehna; Nyberg, Adam R; Robert T. Gag Larry Hansen; Dave Magnuson; Michel Pogge Youth Services Bureau - indoor skateboard facility Gentlemen, The Mayor has asked us to add this item to next week's council agenda. The Youth Services Bureau (Paul Weiler, applicant) has a lease for an indoor skateboard facility in a building located in the BP-O zoning district (1825 Curve Crest Blvd). The equipment is installed and the facility is about ready to open, though a building permit has never been applied for. (The construction activity was discovered by the fire department as they were conducting a routine fire inspection on the building.) The problem is that the recreational use is not permitted in the BP-O zoning district. An ordinance amendment and perhaps a SUP would be required for the use to be located in the BP-O district. Since they are about ready to open the facility, and the process to get an ordinance amendment reviewed by the PC and Council, as well as make application for and receive an after the fact building permit, would take 2 to 4 months, perhaps the Youth Services Bureau could temporarily open the facility if they sign an agreement that: 1) states they will file a complete application for an ordinance amendment (and perhaps a SUP) by no later than July 11 (next application deadline); and 2) they will file a complete building permit application by July 11; and 3) they will hold the City harmless for any liability associated with opening without having had a building permit review or fire safety review prior to opening; and 4) they will vacate the premises by November 30, 2008 if the City Council denies the ordinance amendment request. Bill Turnblad Commuity Development Director City of Stillwater 651.430-8821 (direct) 1 Stillwater Public Library 224 N. Third Sf. Stillwater MN 55082 Memo To: Mayor and City Council From: Lynne Bertalmio, Library Director Re: Coffeeshop Equipment June 11, 2008 The proprietors of the Bookmark Cafe informed the library that the coffeeshop would cease operation on Friday, June 13, 2008. Due to the downturn in the economy and the initial costs of capitalizing the operation, the owners have been subsidizing the cafe. The owners have offered the library the option of purchasing the cafe's equipment at a reduced rate. Having a completely equipped facility may make it easier to attract a new vendor who will be in a position to pay rent to the library. The library Board discussed this option at its meeting on June 10, 2008. They would like to have an appraisal performed on the value of the equipment and seek additional 2008 capital funds from the City Council for the purchase of the equipment. Ifpossible, a Board task force will provide the Council with an estimate of value for the Council meeting on June 17, 2008. If that is not possible, the value will be presented to the Council at the first July meeting. ~ EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF STILL WATER, MINNESOTA HELD: June 17,2008 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on June 17,2008, at 7:00 P.M., for the purpose, in part, of considering proposals and awarding the sale of$5,345,000 General Obligation Tax Increment Bonds, Series 2008B. The following members were present: and the following were absent: In accordance with Resolution No. _ adopted by the City Council on May 20, 2008, the City Clerk presented proposals on $5,345,000 General Obligation Tax Increment Bonds, Series 2008B, which were received, opened and tabulated at 10:30 A.M., Central Time, at the offices of Springsted Incorporated, in St. Paul, Minnesota ("Springsted") on this same day: Bidder Interest Rate True Interest Cost I' n \ 5-, i-\e I J , See attached fi . /, "",- ': ('", "1 V, l ,-ICtC-l'~ LeI / , /f1C: member The Council then proceeded to consider and discuss the proposals, after which introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ACCEPTING PROPOSAL ON THE COMPETITIVE NEGOTIATED SALE OF $5,345,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008B, AND PLEDGING TAX INCREMENTS FOR THE PAYMENT THEREOF A. WHEREAS, the City Council of the City (the "City") has heretofore created Municipal Development District No. 1 (the "Development District") pursuant to the provisions of Minnesota Statutes, Sections 469.124 through 469.134, and has approved a development program (the "Program") with respect to the Development District; and B. WHEREAS, the City Council has also heretofore established Tax Increment Financing District No. 10 as a redevelopment district within the Development District (the "Tax Increment District") under the provisions of Minnesota Statutes, Sections 469.174 through 469.1799 and has approved a tax increment financing plan (the "Plan") with respect to the Tax Increment District; and 2187199vl ." C. WHEREAS, pursuant to the provisions of the Program and the Plan, funds are to be expended within the Development District to provide money to finance eligible project costs within the Tax Increment District, constituting capital and administration costs consisting of the construction of a municipal parking ramp within the Tax Increment District, as set forth in the Plan (the "Project") and the tax increments derived from the Tax Increment District are referred to herein as the "Tax Increments"); and D. WHEREAS, the City Council has heretofore determined that it is necessary and expedient to issue $5,345,000 General Obligation Tax Increment Bonds, Series 2008B (the "Bonds" or individually, a "Bond"), pursuant to Minnesota Statutes, Chapters 469 and 475, to finance the Project; and E. WHEREAS, the City has retained Springsted as its independent financial advisor for the sale of the Bonds and was therefore authorized to sell the Bonds by private negotiation in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and F. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. Acceptance of Proposal. The proposal of (the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $ , plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received and is hereby accepted, and the Bonds are hereby awarded to the Purchaser. The Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith checks or drafts received. 2. Bond Terms. (a) Title: Original Issue Date: Denominations: Maturities: Term Bond Option. The Bonds shall be dated July 1, 2008, as the date of original issue and shall be issued forthwith on or after such date in fully registered form. The Bonds shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations"). The Bonds shall mature on February 1 in the years and amounts as follows: Year Amount 2009 2010 2011 2012 2013 2014 2015 $ 2187199vl 2 ~ Year Amount 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and fmal maturity amounts conforming to the foregoing principal repayment schedule and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the 2187199vl 3 ~ Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place of the existing Nominee, and subject to the transfer provisions in paragraph 10 hereof, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations "). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any 2187199vl 4 consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than 15 calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 5 hereof, make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (c) Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as secwities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute secwities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10 hereof. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10 hereof, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (c) shall limit or restrict the provisions of paragraph 10 hereof. (d) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 2187199vl 5 3. Purpose. The Bonds shall provide funds to finance the Project. Pursuant to the Plan, the Tax Increments have been pledged to the payment of the Bonds and interest thereon. The estimated collection of Tax Increments exceeds twenty percent (20%) of the cost of the Project. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount ofthe Bonds. Proceeds of the Bonds shall be expended on costs or uses permitted by Minnesota Statutes, Sections 469.174 through 469.179, including particularly Section 469.176, Subdivision 4, and shall not be expended on any costs or devoted to any other uses. 4. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1,2009, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Year Interest Rate 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 % 5. Redemption. Bonds maturing on February 1,2020 and thereafter shall be subject to redemption and prepayment at the option of the City on February 1,2019 and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to 2187199vl 6 accrue from and after the redemption date. Notice of redemption shall be given by registered or certified mail at least thirty (30) days prior to the date fixed for redemption to the paying agent and to each affected registered holder of the Bonds at the address shown on the registration books. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of the Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this resolution. 7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: 2187199vl 7 / UNITED STATES OF AMERICA STATE OF MINNESOTA WASHINGTON COUNTY CITY OF STILL WATER R- $ GENERAL OBLIGATION TAX INCREMENT BOND, SERIES 2008B INTEREST RATE MATURITY DATE DATE OF ORIGINAL ISSUE CUSIP % FEBRUARY 1,20_ JULY 1,2008 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: THE CITY OF STILL WATER, WASHINGTON COUNTY, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, unless called for earlier redemption, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1,2009, at the rate per annum specified above (calculated on the basis ofa 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, ifno interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month of such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of 2187199vl 8 this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. Redemption. All Bonds of this issue (the "Bonds") on February 1,2020 and thereafter are subject to redemption and prepayment at the option of the Issuer on February 1,2019, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. Ifredemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Notice of redemption shall be given by registered or certified mail at least thirty (30) days prior to the date fixed for redemption to the paying agent and to each affected registered holder of the Bonds at the address shown on the registration books. Selection of Bonds for Redemption: Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of the Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance: Pw:pose: General Obligation. This Bond is one of an issue in the total principal amount of $5,345,000, all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full conformity with the Charter of the Issuer, Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on June 17,2008 (the "Resolution"), for the purpose of providing funds to finance certain capital and administration costs consisting of the construction of a municipal parking ramp within Tax Increment Financing District No. 10 of the Issuer. This Bond is payable out of the General Obligation Tax Increment Bonds, Series 2008B Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. 2187199vl 9 Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or by the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Charter of the Issuer, Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any charter, constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Stillwater, Washington County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. 2187199vl 10 Date of Registration: Registrable by: u.s. BANK NATIONAL ASSOCIATION Payable at: u.s. BANK NATIONAL ASSOCIATION BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. CITY OF STILL WATER W ASHlNGTON COUNTY, MINNESOTA /s/ Facsimile Mayor u.S. BANK NATIONAL ASSOCIATION St. Paul, Minnesota Bond Registrar /s/ Facsimile Clerk By Authorized Signature 2187199vl 11 ABBREVIA nONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Cust) under the (Minor) Uniform Transfers to Minors Act (State) Additional abbreviations may also be used though not in the above list. ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and does hereby irrevocably constitute and appoint attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: (Include information for all joint owners if the Bond is held by joint account.) 2187199vl 12 PREPAYlJENTSCHEDULE This Bond has been prepaid in part on the date(s) and in the amount(s) as follows: DATE 2187199vl AMOUNT 13 AUTHORIZED SIGNATURE OF HOLDER 8. Execution: Temporary Bonds. The Bonds shall be printed (or, at the request of the Purchaser, typewritten) and shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City; provided, however, that the seal of the City may be a printed (or, at the request of the Purchaser, photocopied) facsimile; and provided further that both of such signatures may be printed (or, at the request of the Purchaser, photocopied) facsimiles and the corporate seal may be omitted on the Bonds as permitted by law. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of an officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more typewritten temporary bonds in substantially the form set forth above, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Such temporary bonds may be executed with photocopied facsimile signatures of the Mayor and Clerk. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and canceled. 9. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided, the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue, which date is July 1, 2008. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10. Registration: Transfer: Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever 2187199vl 14 any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or the Holder's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Administrator/Clerk is hereby authorized to negotiate and execute the terms of said agreement. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12. Interest Payment: Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th) day of the calendar month of such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior to the Special Record Date. 13. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12 above) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 2187199vl 15 14. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Administrator/Treasurer to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. There is hereby created a special fund to be designated the "General Obligation Tax Increment Bonds, Series 2008B Fund" (the "Fund") to be administered and maintained by the AdministratorlTreasurer as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Bonds and any other general obligation tax increment bonds hereafter made payable from the Fund and issued for the Project, including any modifications or additions thereto, and the interest thereon have been fully paid. There shall be maintained in the Fund two (2) separate accounts to be designated the "Capital Account" and "Debt Service Account", respectively. (a) Capital Account. To the Capital Account there shall be credited the proceeds of the sale of the Bonds, less accrued interest received thereon, and less any amount paid for the Bonds in excess of the minimum bid. From the Capital Account there shall be paid all costs and expenses of the Project, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. Moneys in the Capital Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Bonds may also be used to the extent necessary to pay interest on the Bonds due prior to the anticipated date of commencement of the collection of the taxes herein levied or the receipt of Tax Increments. (b) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) Tax Increments not otherwise pledged and applied to the payment of other obligations of the City, in an amount sufficient, together with other sums herein pledged, to pay the annual principal and interest payments on the Bonds; (ii) all funds paid for the Bonds in excess of the minimum bid, (iii) all accrued interest received upon delivery of the Bonds; (iv) any collections of all taxes herein or hereafter levied for the payment of the Bonds and interest thereon; (v) all funds remaining in the Capital Account after completion of the Project and payment of the costs thereof; (vi) all investment earnings on funds held in the Debt Service Account; and (vii) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest and any premiums for redemption of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said account as provided by law. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Capital Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield shall not be 2187199vl 16 invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 16. Original Net Tax Capacity: Tax Increments: Use of Tax Increments. The County Auditor of Washington County has certified the original net tax capacity of property in the Tax Increment District. The County Auditor shall determine in each year if the then current net tax capacity of property in the Tax Increment District exceeds the original net tax capacity, and shall calculate, in the manner provided in Minnesota Statutes, Section 469.177, Subdivision 3, the captured net tax capacity (as defined therein) attributable to the Tax Increment District. The City hereby determines to retain 100% of the captured tax capacity for purposes of tax increment financing. The County Auditor shall, in each such year, compute the local tax rate to be extended against the captured net tax capacity in the manner provided in Minnesota Statutes, Section 469.177, Subdivision 3, and the tax generated thereby shall constitute the Tax Increments for the year in which it is received. The County Auditor will remit to the City the Tax Increments so received. The City hereby appropriates the Tax Increments to the Debt Service Account, which appropriation shall continue until all of the Bonds and any additional bonds payable from the Debt Service Account, are paid or discharged. 17. Reservation of Rights. Notwithstanding any provisions herein to the contrary, the City reserves the right to terminate, reduce, or apply to other lawful purposes the Tax Increments herein pledged to the payment of the Bonds and interest thereon to the extent and in the manner permitted by law. 18. Coverage Test. The estimated collections of Tax Increments and other revenues herein pledged for the payment of the Bonds, will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. 19. Future Tax Levies. In the event that it is anticipated that the aggregate of Tax Increments and any other funds appropriated to and then held in the Debt Service Account and the estimated collections of Tax Increments to be received in the next succeeding year will not be sufficient to pay the principal and interest on the Bonds to become due in the first calendar year after such determination and the first six months of the succeeding calendar year, the City Council shall pass a resolution requesting the County Auditor of Washington County to levy an ad valorem tax in an amount as is necessary, together with the aforementioned funds then held in the Debt Service Account and said estimated collections of Tax Increments, to pay the principal and interest on the Bonds to become due during said period. 20. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond 2187199vl 17 should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 21. Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than 60 days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or Program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of$100,000 or 5% of the proceeds of the Bonds. ' (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.150- 2(d)(3) of the Reimbursement Regulations. 2187199vl 18 (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. (d) Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 22. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: (a) Provide or cause to be provided to each nationally recognized municipal securities information repository ("NRMSIR") and to the appropriate state information depository ("SID"), if any, for the State of Minnesota, in each case as designated by the Commission in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided, in a timely manner, to (i) each NRMSIR or to the Municipal Securities Rulemaking Board ("MSRB") and (ii) the SID, notice of the occurrence of certain material events with respect to the Bonds in accordance with the Undertaking. (c) Provide or cause to be provided, in a timely manner, to (i) each NRMSIR or to the MSRB and (ii) the SID, notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph 20 and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place with "Officers" are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 2187199vl 19 23. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 24. Certificate of Registration. The City Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Washington County, Minnesota, together with such other information as the County Auditor shall require, and to obtain the County Auditor's certificate that the Bonds have been entered in the County Auditor's Bond Register and that the tax levy required by law has been made. 25. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 26. Negative Covenant as to Use of Bond Proceeds and Pr01ect. The City hereby covenants not to enter into any assessment agreements with respect to the Tax Increment District or enter into any tax increment shortfall agreements with respect to the Tax Increment District or to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 27. Tax-Exempt Status of the Bonds; Rebate; Elections. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (i) requirements relating to temporary periods for investments, (ii) limitations on amounts invested at a yield greater than the yield on the Bonds, and (iii) the rebate of excess investment earnings to the United States. The City expects to satisfy the 18-month expenditure exemption for gross proceeds of the Bonds as provided in Section 1.148-7(d)(I) of the Regulations. The Mayor, the Clerk or either one of them, are hereby authorized and directed to make such elections as to arbitrage and rebate matters relating to the Bonds as they deem necessary, appropriate or desirable in connection with the Bonds, and all such elections shall be, and shall be deemed and treated as, eleCtions of the City. 28. Designation of Oualified Tax-Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: 2187199vl 20 (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2008 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2008 have been designated for purposes of Section 265(b )(3) of the Code. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 29. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 30. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. 2187199vl 21 The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. Adopted: June 17, 2008 Approved: Ken Harycki, Mayor Attest: Larry D. Hansen, Acting City Clerk 2187199vl 22 " STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILL WATER I, the undersigned, being the duly qualified and acting City Clerk of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council, duly held on the date therein indicated, insofar as the minutes relate to awarding the sale of $5,345,000 General Obligation Tax Increment Bonds, Series 2008B. WITNESS my hand on June 17,2008. Acting City Clerk 21 87199vl 23 LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2008-80 Abbott Paint Ace Hardware Action Rental, Inc. Air Down There Armor Security Inc. Aspen Mills AT&T Belle Services Corporation Big Ink Inc. Board of Water Commissioner Braun Pump & Controls Brock White Co. LLC Buberl Black Dirt, Inc. Carquest Auto Parts Cintas Corporation #754 Ess Brothers & Sons Inc. Fred's Tire Company G & K Services Galles Corporation Goodin Company Gopher Bearing Gopher State One Call, Inc. Greeder & Mondor Electric Co. H & L Mesabi Harycki, Kenneth HD Supply Waterworks, Ltd. Ice Skating Institute Johnson Controls LarsonAllen LLP Loftier Companies, Inc. Marine Services Inc. Max Todo McMaster-Carr Supply Co. Menards Metropolitan Council Minnesota Department of Health MN Office Of Enterprise Technology Municipal Code Corp. Nextel NXKEM PRODUCTS Office Depot Onvoy Pioneer Press pogge, Michel Paint Equipment Repair Supplies Concrete/Lowell Flag Pole, Lawn Aerator Dive Rescue Knife Quarterly Monitoring Service/Teddy Bear Park Uniform Shirts Telephone Graffiti Removal Supplies Dasher Board Materials Used at Lily Lake Volume Blower, Cable Rack Float, Trowel, Broom Black Dirt Equipment Repair Supplies Work Uniforms Bike Proof Grate, Sanitary Manholes Tire Repair Uniform Cleaning, Mats, Towels Janitorial Supplies Equipment Repair Supplies Equipment Repair Supplies May 2008 Billable Tickets Electrical Work/Lift Station, PW Carbide Blades Reimburse for Taxi Cab Fare 24" HDPE Pipe for Storm Sewer repair Achievement Patches Wiring Repairs Progress Billing for 2007 Year End Audit Fiber Patch Cord, Network Support Removal & Clean Up, Board Up/2 Properties Fire Rated Louver Equipment Repair Supplies July 2008 Wastewater Charge Hospitality Fee/Rec Center May 2008 Wide Area Network Usage Annual Code of Internet Fee Cell Phone Lubricant, Odor Eliminator Office Supplies Monthly Telephone Newspaper Subscription Reimburse for Web Hosting, Office Supplies 61.32 901.42 133.12 29.81 89.46 167.49 94.09 628.35 197.03 25.37 1,553.14 79.31 178.92 114.35 72.93 6,122.53 26.25 2,850.91 221.91 140.35 156.90 611.90 416.00 2,127.34 88.00 1,097.20 46.26 2,500.80 3,900.00 1,323.27 3,025.00 212.72 928.13 101,377.21 35.00 140.83 400.00 675.91 339.40 335.07 515.36 50.44 73.55 EXHIBIT" A" TO RESOLUTION #2008-80 R & R Specialties, Inc. Riedell Shoes, Inc. RiverTown Newspaper Group Roettger, Dan Roettger Welding, Inc. Rotary Club of Stillwater Signature Lighting, Inc. Sky Walker Crane Sprint PCS St. Croix Boat & Packet Co. St. Croix Events, Inc. St. Croix Recreation Co. St. Joseph Equipment Stillwater Farm Store Stillwater Towing Stillwater Township Sun Newspapers SW /WC Service Cooperatives T.A. Schifsky & Sons, Inc. The 106 Group, Ltd. Toll Gas & Welding Supply Tower Asphalt United Refridgeration, Inc. United Rentals Valley Trophy Inc. Vermeer Sales and Service Viking Industrial Center Washington County Historical Society Washington County Property Records Washington County Road & Bridge Washington County Taxpayer Services Washington County Transportation Wenck Associates, Inc. Yocum Oil Company Zack's Inc. Ice Paint, Impeller, Towel Skates for Resale/Returned Boot Legal Proceedings Refund of City License Fee Welding Membership Dues-2nd Quarter 2008 Streetlight Repair Erect Flag Pole In Lowell Park Cell Phone May 2008 Services Donation for 4th Fire Works Cartridge Equipment Repair Supplies Chemicals Shed Tow 2008 Annexation Payment Publications Retiree Health Insurance Asphalt Stillwater Public Education Program Medium Acetylene Application #1 Lily Lake Parking Lot/Driving Park Replace Fan Motor Equipment Repair Supplies Door Signs Radiator for Wood Chipper Adhesive Vinyl Sign Principle & Interest on GO CO Bond 2003 HS TIF #9 & #10 Deletion & Additions Traffic Signal Work Teddy Bear Park 1st Half 2008 Property Taxes Traffic Services Lake McKusick Sediment Sampling Fuel Asphalt Remover Oil & Remover Page 2 316.08 397.86 130.41 100.00 38.00 182.50 650.93 288.00 58.73 38,483.74 10,000.00 97.98 25.73 104.87 100.00 7,163.76 179.93 41,205.75 2,040.99 120.00 27.81 153,848.97 266.45 133.41 30.02 623.51 132.06 31,500.00 1,260.00 101.79 105.37 330.77 774.41 9,686.04 1,082.25 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-9519 Fax (651)297-5259 TTY (651)282-6555 (i APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE ~OO~ ~ ~~;a . y - . Will the applicant contract for intoxicating liquor services? H so, give the name aDd address of the liquor licensee providing the service. As~nSlO~. Wa.( Ch~.CO.v';'es '~~ lnSL\.ftU\(.e. ~ {)(Cl.W\~"tO ~ 0lU ~ ..l' V h . l + l!. t1'S~ CM ,2.7, ZQ>e,. Will \~Wcan c~q~"bility 1D~~2'~~ the canier'~~ amount of coverage. ~I (NOTE: Insurance is not mandatory.) t ..,. .... APPROVAL . APPLICA110N MUST BE APPROVED BY CrI'Y OR COVNTY BEFORE SUBMI1TING TO ALCOHOL'" GAMBLING ENFORCEMENT CITY/COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES DATE FEE PAID SIGNAnJRE CITY CLERK OR COUNTY OFFICIAL APPROVED Alc0hoI & Gambling Enforcement Director Note: Do DOt separate these two parts, lend both parts to dae address IIbove aad the origiDal siped by dais division wDI be returaecl u the aa-. SubmIt to the city 01' County at least 30 days before the event. PS-09079 (6t Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 ~OF~ ~ (651)296-9519 Fax (651)297-5259 TTY (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE DATE ORGANIZED Location where license will be used. If an outdoor area, describe "m ~ itf't It Pvtf5 c....c.e..- L., ~A ~ 2.-~ 'f'" IJ. T ltt .....0 ,.",: ~rtl...~ W"""'tt. m^-, rr()l], Will the applicant contract for intoxicating liquor services? If so. give the name arid address of the liquor licensee providing the service. ~~~ ) S.,,"~, 'O~ (lI\""N ~ N. itu..,,",",,,",, ~ /)'Lf'J n"2'tv- Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) "f. ~ APPROVAL , APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMI'ITlNG TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or Counly at least 30 days before the event. PS-09079 (6/ STAFF REQUEST ITEM Department: St. Croix Valley Recreation Center Date: 06/12/08 DESCRIPTION OF REQUEST (Briefly outline what the request is) I am requesting the authorization to purchase a water boiler for the Recreation Center. The current boiler is beyond repair and is needed to produce good ice quality. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) 8,000 is the cost of a new boiler Proposed funding is to move Capital Outlay money from: $4,400 Lily Lake Furnaces $3,300 Monitors Rec Ctr $1,000 Louvers Lily Lake ADDITIONAL INFORMATION ATTACHED Yes No x -- ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Douglas Brady Date: 06/12/08 STAFF REQUEST ITEM I Department: MIS I Date: 06/12/08 DESCRIPTION OF REQUEST (Briefly outline what the request is) Approval of new maintenance agreement for copiers. New agreement requires no minimum number of copies. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Quarterly maintenance will be based on .0086 per copy black and white and .059 for color based on only what we use. ADDITIONAL INFORMATION ATTACHED Yes _X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 06/12/08 RESOLUTION 2008-81 APPROVAL OF MAINTENANCE AGREEMENT WITH LOFFLER FOR CITY COPIERS BE IT RESOLVED by the City Council of Stillwater, MN that the maintenance agreement between the City of Stillwater and Loffler, as on file with the City Clerk, are hereby approved and authorizes the Mayor to enter into and sign said agreement. Adopted by the Stillwater City Council this 1 th day of June, 2008 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk LOFFLER l1Ulr ?ar.' ~l~'::'l:: .\'H :1~dJ.:: f.,j~) q)L., i-.Jol/i('j . fri" ~~i(l _~,f:./;.' MAINTENANCE AGREEMENT Phone 651-430-8804 Cu~tomer# Company City of Stillwater Address 216 North 4th Street Address 2 Customer# SUltel Ftoorl Dept City Stillwater State MN State Zip Contact Rose Holman Phone COVERAGE PERIOD From 8-12-08 To one year 181 New o Renewal MAKE/NIODEL DESCRIPTION SERIAL NUMBER iD BEG1N METER Konica Minolta bizhub C650 25831 Canon iR3045 22136 Canon 60201 19877 Canon 2270 22376 Canon 2270 19875 I Canon iR600 19878 o Annual Rate $ 181 Quarterly Rate S .{). o MonthLy Rate S o Addtl. Charge $ Supplies Included: jgl Yes 0 No Staples Included: DYes 181 No I ~ter Cllnt.el B&W Copies Allowed Color Copies Allowed BftW Overage Charge S Color Overage Charge S aliW Copies Allowed .0. Cotor Copies Allowed .{)- B&W Overaie Charge $.0086 Color Overage Charge S. 059 8&W Copies Allowed Color Copies Allowed For B&W OVeragE' Charge $ Color Overage Charve S Black Toner 181 Color Toner 181 Software Upgrades 0 Yes 0 No I ~ _ CP~orr"'_r""_ I file. D ~-- I toMlrillllllWsS O".,~_r_ Spedallnstructions: Overages to be billed annually Ven;ion 021 508 Ple.a~ carefully review the Terms and Condttions on the second page and provide a customer signature. TERMS a CONDITIONS Maintenance Services During'''iheterm"'Of'this contract Loffler Companies, Inc will repair or replace according to the te-rrns of this agreement any part or the equipment which become~ unserviceable <1uc to normal uSilge (other than consumable ~upp\ies, i.e. toner, faC:'$imile image ul'\its. dictation accessories), AU parts reptaced will be furnished on an exchange basis and will bet n~....., recondition<?d. or used. Ail paf~ removed due to replacement will become the property of Loffler Companies, Inc. Maintenance services provided by Lomer Companies. 10(. under lI"tis agreement do not include the following: A. Repair of damaga not cau~ed by v~l'ldor, including without limi tat iOI1 , damage resulting {rom accident. transportation neglect or mislIse, failure or ttuctuation of electrical power. telephone eQuipment or communic.ation lines (ai(ure, environmental conditions, or aCl~ of God. S, Repairs made necessary because of serv;c.e that was provided by pe(sons other than vendor. C. Exit tray~, copy c::tlbinet. rt:'movllble cassettes, or othe-r breakabte items that are not relate<! to the mectlanicu.[ or elE'ctricat operation of the ~quipment. D. Repairs and/or selVice calls resulting from attachments not purchased andJor approved by Loffler 8u~ines~ Systems. f.t!:f.Q!!Jl~1t5ll1!a in tcnenc<? Sr:?fvices Maintenance services will be provided at the customer's place of business where the e(luipment h. located during regular business hours (8;00 a.m. - ~:OO p.m.) Monday through Friday. C)(ccpt ho\iday~. Prevontative mainten.:mce may be performed in eO(ljur~ction with re~wlar emer~ent~' ~ervicc call~. Cllarfle5 The maintenance charges for all maintenance a~feements. i.e. annuelly. quarterly, manthly, will be payablo by the C!,.J~tomer in advance with the overages billed in ar(eal'S, The transfer of equipment ttom location lndicu.ted on the filce hereor may re$ult in an increilse or rnilintenancc charB(?~ or the termination of this agreement. The maintonance aErccment rates are subjec.t to chargQs at euch annual renewal periOd. Customer Oblill.alion~ Customer agrees to provide a suitable plac.e for use (including suitable ctcctrk service) as specified by the mallufacturer. Customer to provide 360 degree ~crvicc access to equipml?nt. Customer will provide a key ope rat 01' for the equipment and make availuble operators for instruction in use and care o( the equfpmenL limitations Lamer Companic~, Inc.. shl:lll not be li~ble for failure to porform its obll~ations hereunder, and such (ailure to perform shall not constitute a breach of this agr~ment when repair of the equipment i$ required as a result of accident. misu~el use of supplies or accessories that do not meet manuractl,l:,er'$ $tandards, fire, flood, or ott!l'r adverse conditions damaging the equipment at customer's premises. Loftler CompQnic~, inc. shl:llt not be liable for delay or fail~Jre to perfol'ln under this agreement for callsc~ beyo"'ld its reasonable! controt for the period of tima that such causes are el'lduring. Additionally, Loffler Companies, Inc. shalt not be responsible or liable for any circumstances occt.lrrina due to the failure of any equipme~t or accessories covered under this agreement. Term This agreem~nt will become efr~ctiv{' CIS of the offective date indicated on the reverse side. This agreement win be automatically renewed at the prevailing rates at the time of renewallSnless ca.n~eted in writing thirty (30) days prior to the expiration of the agreement. LoHler Companies. Inc. may terminate this llRrectnetlt upon writterl notice prior to any renewals. Entire A!!reementl AP.P.U~Slbte~ TI\is agreement constitutes the entire agreement between loffler Companies, Inc. and the custom<!r and supersedes ally previous agreements between lomer Companies, Inc:. and the custom~r with respec:t to service~ to the equipment. This aBreement shilll be' interpreted and continued in accordance with the law of the State of Minnesota and the? pilrties hereby consent to the personal jurisdiction of any state or federal court hl'l'liI\Q appropriate subjec.t mattt>r jurisdiction toeated within the State of Minnesota. Custom~r Signature X Print Customer Name Loffler CompMies RepresentCllive _...._,_..._..,_..._._._m.m._.m......_...__ Loffler Companies Acceptance Date loffler Companies Officer Approval Signature Timo Dilte STAFF REQUEST ITEM I Department: Parks I Date: 6-13-08 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase and install a new play structure for Sunrise Park. Park Board approved purchase at their May 27, 2008 meeting. FINANCIAL IMPACT (Briefly outline the costs, ifany, that are associated with this request and the proposed source of the funds needed to fund the request) Two quotes were received with the lowest quote from St. Croix Recreation for $29,998.99 using 2008 Capital Outlay Park Improvements fund. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: ~ I Date: {,- t )-0 s' St. Croix Recreation Company, Inc. 225 N. Second Street e-mail stcroixjj@mcleodusa.net Stillwater, MN 55082 website www.stcroixrec.com (651)430-1247 Fax (651)430-9231 Quote Sunrise Park Attn: Tim Thomsem Date 3/27/2008 Contact Project Phone # 275-4102 Fax In compliance with your request of March 19, 2008 for a price quotation on playground equipment supplied by Krauss Craft, we submit the following: No. Item No. Description Unit Price Extended 1 PR# 0324817A Custom 5" O.D. Post 5-12 Year Old System $ 22,987.00 $22,987.00 Discount ($2,168.00) Quotation in effect until April 30, 2008 Sub Total $20,819.00 We quote F .O.B. Stillwater, MN Shipping & Handling $ 1,950.00 Shipment can be made in 4-6 weeks! Sales Tax $1,479.99 Terms are Net 30 Days! Installation $ 5,750.00 I I I I I I I Total $29,998.99 Purchase order should be made out ot St. Croix Recreation Co. Inc. 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'QUOTE Page: Earl F. Andersen QUOTE TO: ENTERED BY: QUOTE NUMBER: QUOTE DATE: KIM OO~ J 82 . 4/22/2008 Post-.it" Fax Note: To 7671 ~ SHIP TO: SUNRISE PARK STll..LWATER, MN 55082 '~;'rI.'.~. _, ,~) 1.00 lTEMNO. DESCRIPTION PLAYOROUNDPLAYBOOSmRPLAY EQUIPMENT AND 4 PLACE SWING SET . DESIGN #24640~1-1.. PRICE EACH . EXT. PRICE ~4,I34.00 . qTY . 24,134.00.. 1.00 lNSTALLEQUlP. ASSEMBLY ANDINSTALLA1l0N OF PLAY BQ~MENT INCLUDES CONCRETE FOR FOOTINGS 5,531.00 S,S31.qo "'PRICES INCLUDES ALL APPLICABLE TAXES .NOTE: Thl8 Cluotation is "alid for 3U da"L Please call for confirmation after that date. Prices are NOT based on SUBTOTAL: prevailing wages. SHJPPING.& HANDLlNG: SALES TAX: TOTAL: D.lSCl:AIMER FOR UNKNOWN COt{mTIONS: The tbllowing dilich.imcr appliclllll1ly when installation is quu~d lhis qllOlll.t,ion is based on the area being free: or air debris such IL'l but IIOllimiled U> the fulluwing .Concn:~ fuotings ur blocks of any type. *l3l:idrock or m~ conditions ot' any type -Tree stumps, Ilccs. cans. boUlCll, metal or lIIlY olber debm .Utilities requiring uny holes to be dug by hand -) r area is Dot atCaiIlihlc to a bobcat and other IlqQipmcnt III:CI:liSary for instolhwan, *lfwater exislli in site area gr tOotings I1f\crthc:y.arc dug .Or any other \II1known conditions Dot listed or "isible 29,665.00 335.00 0.00 30,000.00 F.Q.B: FAcrORY S~pmlmt "pprox. 3-4 weeks upon receipt of order and subject to credit approval Do you require a 24-hour delivery notice? 0 Yes 0 No TERMS: NET 30 DAYS Approved by: Signed by. . CON'ffiACTOR TO CONFIRM ALL QUANTniES Date BILJ...BACll. 9701 Penn Ave S, #100. Bloomington, MN 55431- Phone: 952-884-7300 - lw800-862-6026 - Fax: 952~884-S619 www.efa-mn.com - ermail: parkandrecinfo@efa.mn.com OR tntfficinfo@efa-mn.c:om ~/.,~/,i 4 EOElAA, JNI N3S~30NH j 1~H3 BV:LO (I~j)B002-EI-Nnr VOOI 100 .d 6195 VBB 256(XHj) .. I ...11 .. . I1I11 . It !llli tl lill. hi; 000.. . III ......0, ~~ ' , i:'-I . I n !i~ I ~l'II &1 "l f! II I . VOO/200 .d II II!lt it: Ii !r p" _ I mfa.i'~ .! t. I P 1~ 6195 vaa 256(X~j) JNI N3S~30N~ j l~~3 6V:LO (I~j)a002-El-Nnr STAFF REQUEST ITEM I Department: Parks I Date: June 12,2008 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to replace chain link fence and top rail at Lily Lake ballfield FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Three quotes received with lowest quote from McBroom Construction Co. Total quote $14,119.00 Budgeted under 2008 capital outlay park improvements, 2008. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: .~ I Date: 6-l3-o~ McBROOM CONSTRUCTION CO., INC ;1 21 1ST Ave. S.W. s~i~~~~LDERS NEW LONDON, MN. 56273 MEMBER>'~9CIA:rl0N PHONE (800) 648-9519 (320) 354-5454 FAX (320) 354-5758 ~;; EMAIL: mcbroom-Iyle@tds.net V ,> PROPOSAL # CL2408 SUBMITTED TO STREET CITY, STATE, ZIP ATTENTION '. City of Stillwater 216 N 4th Street Stillwater, Mn 55082 Mr. Tim Thomsen PHONE (651) 275-4102 FAX (651) 430-8809 CELL (651) 470-7839 JOB NAME 2008 Lily Park Fence 1) Remove an estimated 850' of 8' high and 40' of 10' high chain link fabric 2) Remove an replace an estimated 20' of top rail. 3) Furnish and install new 9 gauge fence fabric to an estimated 850' of 8' and 40' of 10' high. 4) Dispose of removed fence fabric. Note: Add $619.00 to furnish and install new 7-ga bottom tension wire before new fabric is installed. Labor and Materials $ 13,500.00 NOTE: Work to be done is to be reviewed and approved by owner prior to start of work. All restoration, seed/sod is to be done by others, Due to steel price increases our materials will have to be re-quoted after 15 days. Thank you for the opportunity to quote you on this project. We propose hereby to furnish material and labor - complete in accordance with the above specifications, for the sum of Thirteen Thousand Five Hundred Dollars & 00/100-------------------- Dollars ( $ ) 13,500,00 Pa,~''''t to be made '" foll...,: M~t.~als 20 d~O days from dellvel)' Authorized Signature ~ ~ 1'JJ. - Date 4/18/2008 Acceptance of Proposal Date Tins proposal may be withdrawn by us if not accepted within 15 days. All material is guaranteed to be as specified, And to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tomado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. Quality Builders of Athletic Facilities Since 1970 FRQM : TPPLE RIVER FENCING INC FAX NO. : 7152475718 Apr. 16 2008 08:45AM P3 749 220th Avenue Somerset, W/54025 Office (715) 247.5718 Email: dave@acyclonefence.com I Proposal Da~.~lYt -]es Pho~~s7... ;}7.S".:.c.uth~. . 'nstatied Order Date - ._.... Bus Phone _ . .._.._ a Set Posts Only Fax .. _._... _ Cl Materials Only ~ ~~~~ M;f& <;;f ~ .~ JobSioo ... CitylStatelZip sf;! J wJ.er; /.f.1v, tr"s-o~._ Contact SeD tr OV'. W Cyclone r Fence FENCE PROPOSAL (Hereinafter Contractor) Rent CJ Permit 0 J.~ Materials Size Type Conditions Conditions Yes No Tools Yes No ~. ... '. Fabric Picket Spacing -.'.-- Good Side In 0 Jack Hammer 0 Cl Top Rail .M.tJso Scallop Depth Haul Old Fence 0 Post Puller 0 0 Una Post I. ;;l!7i1 = -- Terrain -'.- 0 Buggy 0 0 Term Post 3 .3i1- :-... Cono/Break Trim Shrubs 0 Chain Saw 0 0 Gale Post -',.- Walk Gate Cables Sprinkler Sys 0 Other -..- Drive Gate Footings Pickets ~-z~~ ~~ Rails Posts Nalls ~ NewC.L. - - - Exist Fence 7) ) ) ) ) Shrubs 83 Utility Box Notes -_._~.~ - J)~f~!:r;J~j .,-. .---~-~r "-'- --.- Discount Total Cost $ .___ 3O%Down$ _._ ' Balance Due $ ___ Cyclone Fencing Sy ._=-J ~J.ilf ._.uJIi ~iJT, rl !l!!..L::::::;.~,\.tIJr ~.-;:_._,''1Il16J!n n.,~ .~_" OJ... .,-- " ." _..._,.. .,. _.. FRE:EOQM FENCE " COMMERCFAL. RES&DENTiAL . , CHAiNL!NK ~ 'VINYL · WOOD ~ e REPAiRS . SPECIALIZED KENNELS, (763) 286-1213 Estimate Customer: s+..n WC.l..\.U -PC( i k'S Address: VII'I 1-..4 kt.. fro Jh.+ ( Sce++- J Phone: ~5 J - ~ 7 S - 4 /0 ~ Date: '-I lIef Jo g- . , Fence Diagram !<e,/aI1r" o 11 ga. 1)19 ga. !Xi Other (p, 't~ ro' 'It 1.......-= -:;::;- /" ~ ........ ff!'" ~ " ~ '\ ..... I, I .\ / .. '(r II- J- ,~ "- / J1J · If {f- '6' 1'\ l/ V . / ~~ ~~ o.....j ,j 4;0 i H- I 10 \()~ " 1- , .J" ' \ I\. """. ,.- J ).Q ;;'6' .:lo ~Chain Link 0 Cedar 0 Vinyl .~:t*;;:~;;~A;;~. ,:13'.-"'. i:~~lfJ!t;. , 04' 05' 06' ~Other$' ID' Job Specifications: i (\ 130 ++tHf'I t{'1.,L. l.V{tL '8" I till~ t l> I tJ...1,dl( e A.1',: S ~e i') C\.'\d Lt.+- M j 'J-cU -e. Q." . ..rrc..Wli ' u. ,!r. khv) ((?'t.7\ .o!.t0 J.. .r'('l 81 1l,',A /,v,'H, r:.-, if;ol,'JJlf (:),,+-1-<; WI (La: \ ss ~(D Add (h D f Ie f{u. "/ t',... 6t< ( ~ $I-,\f' Initial Freedom Fence receives half down after posts are set then other half on completion. I understand the estimates. If change price will change. Signature '1/ _ )-'-"'0 ()O Total O"LQ I WI..' - . I -. ...-.... f4 . r)tillwater" ........~~-, ---- . , THE BiRTHPl^';E Of MINNf,O A J STANDARD CONTRACT AGREEMENT THIS AGREEMENT, is made this day of ,2008 by and between the City of Stillwater, Washington County, Minnesota (hereinafter called the "City") The Outdoor Specialists, LLC. (hereinafter called "Contractor"). 1. The Work. The Contractor agrees to perform Part A - Mowing and Part B - Cleaning of Trash and Debris ofthe 2008-2009 Annual Contract for Mowing and Clean Up Services according to the documents provided by the City dated June 5, 2008. All work will be done in a workman- like manner and materials will be fit for the purpose. Work must be completed according to the Bid Form, General Requirements, General Conditions, and Specifications for the project. 2. Payment. This work, including all labor, materials and equipment needed to accomplish the 2008-2009 Annual Contract for Mowing and Clean Up Services shall be completed by the Contractor for the unit prices shown on the attached proposal form to be paid to the contractor upon satisfactory completion and acceptance. 3. Waiver of Liability. It is further agreed that this work is undertaken at the sole risk of the Contractor. The Contractor does expressly forever release the City of Stillwater from any claims, demands, injuries, damage actions or caused of action whatsoever, arising out of or connected with the work according to the General Requirements, General Conditions, and Specifications for the project. 4. Indemnification. Any and all claims that arise or may arise against the Contractor, its agents, servants or employees, as a consequence of any action or omission on the part of the Contractor while engaged in the performance of this work shall in no way be the obligation or responsibility of the City. The Contractor shall indemnify, hold harmless and defend the city, its officers and employees, against any and all liability, loss cost damages, expenses, claims or actions, including attorneys fee which the City, its officers or employees may hereinafter sustain, incur or be required to pay, arising out of or by any reason of any act or omission of the Contractor, its agents, servants or employees in the execution, performance or failure to adequately perform their obligations under this contract. 5. Insurance. Contractor agrees that in order to protect itself and the City under indemnity provisions set forth above, it will at all times during the term of this contract, keep in force policies of insurance as indicated in this contract. The Contractor shall not commence work until a Certificate ofInsurance covering all of the insurance required by these specifications is approved and a Notice to Proceed is issued by the City Engineer. The insurance protection will have the following limits: A. Comprehensive General Liability: (1) Bodily Injury (including completed operations and products liability). $500,000 Each Occurrence $1,000,000 Annual Aggregate , -. ... (2) Property Damage Liability Insurance will provide Explosion, Collapse and Underground coverages where applicable. Personal Injury, with employment exclusion deleted: $1,000,000 Annual Aggregate (3) B. Comprehensive Automobile Liability: (1) Bodily Injury: $500,000 Each Person and $1,000,000 Each Occurrence (2) Property Damage: $100,000 Each Occurrence C. Worker's Compensation Coverage 6. Completion Date. Completion of work related to the 2008-2009 Annual Contract for Mowing and Clean Up Services must be done according to the terms ofthe project's General Requirements, General Conditions, and Specifications. IN WITNESS WHEREOF, the parties have set their hands this _ day of ,2008. CITY OF STILLWATER By: Ken Harycki, Mayor By: Diane F. Ward, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this of Ken Harycki, Mayor and Diane F. Ward, City Clerk for the City of Stillwater. , 2008 by Notary Public Commission Expires: Commissioned At: / / CONTRACTOR By: Title: STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this _ of , its , 2008 by for Notary Public Commission Expires: Commissioned At: / / " . -, f>'._. ACCEPTING BID AND AUTHORIZING CONTRACT FOR THE 2008-2009 ANNUAL CONTRACT FOR MOWING AND CLEAN UP SERVICES WHEREAS, pursuant to a request for bids for the 2008-2009 Annual Contract for Mowing and Clean Up Services, the following bids were received, Item Contractor: The Outdoor A-1 Maintenance Inc. Max Todo Specialists Boarding and Securing Property (/opening) Securing Property (/opening) - $ - $ 64,05 $ 64.05 $ 105.00 120.00 and WHEREAS, it appears that The Outdoor Specialist is the lowest responsible bidder for Part A Mowing and Part B Cleaning of Trash and Debris, and A-1 Maintenance Inc, is the lowest bidder for Part C Securing Property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with The Outdoor Specialist and A-1 Maintenance Inc. in the name of the City of Stillwater the 2008-2009 Annual Contract for Mowing and Clean Up Services, on file in the office of the City Clerk. Adopted by the City Council this 17th day of June, 2008. Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk 311 913 909 522'512502 VEST 819 501 1 r" is .pp_ ]024 2 9 ]024 1D23 VEST V1, SMUT 1022��I�105 "- 1020 ]02Q 1023 1016 101'3 101 sn 1Q13 �u r "�{ n i019 10i6 '0 5 MED 1pp7 .. 1012 m a N, 1' SF ti - 4Ir 1011 ...,, MI6 1022 .1 1012 1011 1012 4 . yr 1006 `1 10D4 1007 r-- + 1005 n 1004 100EMal 10a3 1 1008 ]003 `d' ]OD •�� ,,,,, "761 Path STREET VEST I. U! ]filar -a �T ASPER STREET 924 49'? 924 923 921 918 817 814 Etv a� ruiN�n504 724 VEST '24 n 61'1 n• 723 716 z 715 r r n ' ' 716 715 2008 SIDEWALK REHABILITATION PROJECT DOWNTOWN AND NORTH HILL AREAS rr 14111404 1" 1411 0 1.V u] in 0 w : v 4 }j.4� 413 r" r1 _.. 1V R� o q1 'J 407 ggq¢ g .ram •'1322 517 u� n Y Y v + 322 M i4 R1 N �u 1402 ..{ il1315 1318 VEST SYCW4RE STREET St G 1 'A 1313 310 R 1311 1314 523 N r) cn Y Y 1322 1319 313 303209 fe1 ,o o rr 1316 1313 1309 1306 1 '� '� m 1307 304 210 ▪ EAS Si CRDI11[ AVENUE FF 314 1224 _. 1224 1220 1221 s *A.6.. VEST ST CRIII AVEN.E S}B + T 13D3 30D 216 3 1218 �+ 203 !219 122Q �1218 122E 1222 VEST ST CRBD[ AVE11t1E 1214 1213 1221 1203 ?IB 507 v1n r p N 14^ 1212 1214 1216 ; 1212 1219 403 1P1 315309 215 m M 1206 ''1, ¢J74 1209 12i7 1208 42f yr. 411 [u SiQ- �.. 106 in. 204 214 1203 1204 l 1212 s r 1214 2Q7m Y o + a r VEST STILLVA1FR CAST STILLWATER AVUAIE l2•]8 n1 w 416 n1 n1 120fi ui +� * 1204 120Em .+ m ru [u n1 1 21i 1124 1121 �yy VATE4 FVE &E VEST STTLLVATER AVENUE [�.1 � 1120 i11• ®. 1117 211 ^ grf 1122 11E2 1117 ,07 I s `1315 1120 $" _ 1118 ,1,F 1116 1120 _m Y m bi {112 106 i1i2 1111 3112 y 3197 1110 1119 1114 ., 120 1106 1101 1104 5 1103 324 1101 1104 5 a+ 6111 alE§ n 6 [� ,n c N o 8 VEST VILxl}S STREET EAST VIIILINS STREET 4 EFST SYCA14 ( ST ' 141d,. SYCA11 wskg01 1320 1319 1324 1323 me _., r. 1320 1317 ifFK`U 202 1304 1305 324 1303 1106 28 900 703 tom ^ 120OM n gg t•- 6E1;73 816 014 912 ht N o w 804 ru n n n� nr 622� 602 ^ 602 :%;T vv 1T1C70T0Y TRELT 706 1' °'704 n15 618 2 804 Iflck T 724 423 724 s7 m 715 m 720 ru 722 `T$ n � 61.4604 y]yl �' g KYLE S TREE ^�r`nn�aa� 4'rnn1`Jri 5114 5Q9 505 424 423 i12 41i8 116 404 403 4013 VEST v 317 75a 17 312 315 n n n p 518 515 518 306 411 591 512 _ 415 RO a 60, 522'4 505. H VEST LAUREL 60151 `~ 515g5D1 520 420 424 423 420 419 416 415 N 409 410 407 41 t' g 401 404 7E6 711 UMEN 13 310 s 311 312 07 305 30E1 103 302 - 301 304 VEST 33 236 h31 h25 19 !la :03 230 218 214 210 206 ea.; VEST 125 119 126 117 120 113 115 115 110 11 112 018 104 101 B2a90B VEST MYRTIE STREET 1013 1011 iii�� o. TOR s 1 225 221 215 i1 211 205 905 815 316 711 703R 311 308 EA N , Y w MABERRY 234 817 225 922 920 918 910 236 1.1 235 228 216 115 114 226 p 220 •' 214 213 214 210 211 202 2"IL 234 RICE STREET 125 126 12l 124 ■ILS ik8 1, 12a 114 i 109 117 118 121 014 126 12.5 122 125 104 813 110 105 206.4 206 920 g 225 226 222 919 915 921 920 921 921 921 929 €1 I 2 r e 404 P 3I0 306 214 `A § 903 T; s: E1.X STREET •.0 STREET ✓ Y r 2 321313 920 ,'13211320 821 813 C 845 8� 806 809 m r ru B06 807 804 8E15 inm 1^y BOS 204 722 7,, 7 711 1 904 6 630 .:; 0 6c� 719 720 720 713 n�. 11!• 715 71N n, F.4. 19i 703 om,"•-'� 324116 18N1' •.v:'-��N� Snr52i SSB 210 YT51 619 622 618 613 t, fJSt 419 409 P 626 615 61Q104 616 625 614 609 606 6i1 605 51°1 516 ei.�iiilf��'r m32Ei� 61Q si 604 1T 107 �r rr �'1 [•1 1ns� z 222 Los: :a SIREEI qq;; 6a2 V13 515 '' 110 R�: 15 209 118p510SRI 3 Slime 518 2 212 204 W f!S ■2 231P23-0 Clj 219 218 218 a209 2i0 m , 210 j 2n8 202 `0 w 202 VEST 417 y16 : 119 502 °SI ►2.1E 1t7 6 % 114 " •, �e,S -y 06 AQB 49l ST}EI ! 30l 4 �._- 323 - - SS1V� 313 316 424 4205 STREET ,t 407 327 614 • .l"!tl_ 415 216 205 129 123 126 rv1 EE= rr 115 116 1'79 110 11U 104 229 220 224 ah.�^ • to 114 604 $ 517 An 114 610 111 225 219 216 209 212 207 208 ru 413 410 POI 202 RICE STREET 125 126 116 121 122 516 115 224 215 112 115 1.06 104 2 424 u: 3S r S .a NOTE: PROJECT ALSO INCLUDES SIDEWALK NOT SHOWN AT 1014 SOUTH GREELEY, WASHINGTON PARK, AND LILY LAKE PARK 105 o Cr. NE. n n crpEET .451 L324 v` •' 1 3 3 0 3 0SY 217 3211 a 302, 31.4 ��304'i, f1S1 30yY. 231 30d ;..w,,. 0_0r 223 219 224 2,5 to 215 2fl ,h5t 43" 115 902 5! 1E 0R0 913 • A_ Li 650 g 232 212 �2' �•� 4'201' VfljlIt i•h 214 .1 [a N�;'. t� 1; 216 va 123 N:hY'h"" 1D3 . 4 111 �,! Ea} 1$o9 n•Y t27j4 1H� 1513 422 422 197 :•i ' fAyi110 113 0 35 4 102 5 201 C l08` - 'r or( 114 � ' 216 ]CC '� 00.6 v^S ir.lpp- m St 110�,1'.19 t 2OD yR 1.0 ST ' 1Q, 2 i2 �nyf { oCS -' Y yrq, ' `t �' T y4. 2n l23 150 106 : H 23 yA fi S ,�.. 301 221 120 C 5 A W 214 < 121 , Si 315 9 102 `% 220 2D8 �St1411 204 0 107 �3 y3 t t A �,� 341 W 19PI 121 118 225 205 114 22185 275 sl. S fr rn 317 L 305 122 l�yE 2p1 208 Tan % E 1-VC" 30 3E1 32B a°,4 p7 206 11A 341 a 302 s61 /11I �> y1l 220 226 5 302 ‘30-s A•� 131' c 212 4 318 306 a,1gt 117 310 1../1 3Q4 vs. Z.!'1I, W4, N 406 4E51 219 24' 3j. 3E0 40e y ■ ..� W inn 31. .�118 .3.4cSSr 207 a' .02 419 0 300 600 22: 1200 cY'ei I= IN FEET EYE ■1S1YE1■EE IF Y1 , - ~~- 102 2nd St N 10 4 40 301 2nd St N 10 5 50 8 1 8 1005 2nd St N 2 5 10 1124 2nd St N 6 5 30 1206 2nd St N 5 4 20 1302 2nd St N 24 4 96 1310 2nd St N 5 4 20 308 3rd St N 10 6 60 415 3rd St N 32 6 192 402 4th St N 5 4 20 420 4th St N 4 5 20 626 4th St N 10 4 40 703 4th St N 27 6 162 709 4th St N 55 6 330 713 4th St N 75 6 450 1121 4th St N 12 5 60 108 5th St, S. 10 5 50 222 Cherry 55 6 330 451 Everett 2 6 12 515 Everett 15 4 60 810 Everett 18 5 90 106 Greeley 8 4 32 1014 Greeley 10 5 50 117 Greeley 25 5 125 104 Greeley St. S. 11 8 88 104 Greeley St. S. 6 5 30 102 Harriet 6 5 30 233 Harriet 20 5 100 302 Hickory 8 6 48 406 Hickory 20 5 100 422 Hickory 15 4 60 615 Hickory 15 5 75 221 Laurel 24 6 144 115 Linden 10 6 60 120 Linden 15 5 75 704 Linden 20 6 120 270 Main 4 4 16 410 Main 10 4 40 221 Main N 12 1 12 350 Main St 10 4 40 101 Main St N 2 6 12 319 Main St N 3 5 15 319 Main St N 5 2 10 326 Main St S 2 6 12 . . 326 Main St S 8 4 32 423 Main St S 8 4 32 315 Maple 32 5 160 238 Martha 10 5 50 702 Martha 37 4 148 406 Mulberry 8 5 40 422 Mulberry 15 5 75 507 Mulberry 5 5 25 413 Nelson 4 5 20 107 Owens 8 4 32 119 Owens 8 4 32 416 Owens 4 4 16 813 Owens 4 4 16 905 Owens 10 5 50 917 Owens 10 5 50 918 Owens 4 4 16 927 Owens 10 5 50 1001 Owens 10 5 50 1119 Owens 10 5 50 409 Wilkins 37 6 222 505 Wilkins 10 5 50 North 2 2 4 Brick Alley 4 2 8 2 4 8 ?\l$, Mulberry 5 5 25 Parks Building 8 8 64 P Churchill/Greeley 8 3 24 1 . ,~ 32 5 160 ~k Park (at CBs) 24 4 96 Total 971 341 5011 38 1 Although Stillwater has experienced a recent increase in foreclosures, city officials report that a very minimal percentage of the housing stock has been affected. Due in part to annexation, population has increased in recent years: the 2006 estimated population of 17,781 was 17% greater than the 2000 population. Socioeconomic indices exceed state and national medians~ WELL-MANAGED FINANCIAL OPERATIONS EXPECTED TO CONTINUE Moody's expects the city's satisfactory financial operations to be maintained given conservative management and ample reserves. The General Fund balance has grown steadily on a nominal basis in recent years, keeping pace with the overall growth in the General Fund budget. The fiscal 2006 General Fund balance equaled $3.8 million, which represents an increase from $3.1 million in fiscal 2003. Despite the absence of a formal fund balance policy, well managed operations are evidenced by the fact that the General Fund balance consistently equals 35% to 38% of General Fund revenues. Although audited financial results are not yet available, officials report that the General Fund posted essentially balanced results in fiscal 2007. Management projects balanced General Fund operations in fiscal 2008 as well. The city's primary revenue source is property taxes, which comprised 54% of General Fund revenues in fiscal 2006. Property tax levy limits have recently been imposed for Minnesota local governments for the next three years. Tax levy increases will be limited to 3.9% annually, plus new growth, with exemptions for certain expenditures, including public safety salaries and benefits. To adjust, officials report that expenditure increases will be limited wherever possible. Favorably, city officials project an increase in Local Government Aid from the State of Minnesota in fiscal 2009 which should help offset revenue limitations posed by the levy limits. MANAGEABLE DEBT BURDEN WITH LIMITED FUTURE BORROWING PLANS Moody's believes the city's debt burden will remain affordable due to expectations of continued tax base growth and limited future borrowing plans. At 1.4% and 2.4%, respectively, the city's direct and overall debt burdens both approximate state and national medians. The rate of principal amortization also approximates state and national averages, with 69% of all debt retired in ten years. Minnesota cities benefit from the state's statutory requirement to levy 105% of the annual debt service levy for tax-backed general obligation debt, providing excess revenues to offset property tax delinquencies. Future debt plans include continuing to issue approximately $1.4 million in general obligation bonds each January or February to finance annual capital outlay projects. KEY STATISTICS 2000 census population: 15,143 (a 9% increase from 1990) 2006 estimated population: 17,781 (a 17% increase from 2000) 2007 full value: $2.4 billion . ~ .2007 full value per capita: $137,716 1999 per capita income: $27,163 (126% of US) 1999 median family income: $72,188 (144% of US) 2000 median home value: $156,200 (131% of US) 2 Fiscal 2006 General Fund balance: $3.S million (3S% of General Fund revenues) Direct debt burden: 1.4% Overall debt burden: 2.4% Principal amortization (10 years): 69% Post-sale general obligation debt outstanding: $35.0 million ANALYSTS: Rachel Cortez, Analyst, Public Finance Group, Moody's Investors Service Molly Shellhorn, Backup Analyst, Public Finance Group, Moody's Investors Service CONTACTS: Journalists: (212) 553-0376 Research Clients: (212) 553-1653 Copyright 200S, Moody's Investors Service, Inc. and/or its licensors and affiliates including Moody's Assurance Company, Inc. (together, "MOODY'S"). All rights reserved. ALL INFORMATION CONTAINED HEREIN IS PROTECTED BY COPYRIGHT LAW AND NONE OF SUCH INFORMATION MAY BE COPIED OR OTHERWISE REPRODUCED, REPACKAGED, FURTHER TRANSMITTED, TRANSFERRED, DISSEMINATED, REDISTRIBUTED OR RESOLD, OR STORED FOR SUBSEQUENT USE FOR ANY SUCH PURPOSE, IN WHOLE OR IN PART, IN ANY FORM OR MANNER OR BY ANY MEANS WHATSOEVER, BY ANY PERSON WITHOUT MOODY'S PRIOR WRITTEN CONSENT. All information contained herein is obtained by MOODY'S from sources believed by it to be accurate and reliable. Because of the possibility of human or mechanical error as well as other factors, however, such information is provided "as is" without warranty of any kind and MOODY'S, in particular, makes no representation or warranty, express or implied, as to the accuracy, timeliness, completeness, merchantability or fitness for any particular purpose of any such information. 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The credit ratings and financial reporting analysis observations, if any, constituting part of the information contained herein are, and must be construed solely as, statements of opinion and not statements of fact or recommendations to purchase, sell or hold any securities. NO WARRANTY, EXPRESS OR IMPLIED, AS TO THE ACCURACY, TIMELINESS, COMPLETENESS, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OF ANY SUCH RATING OR OTHER OPINION OR INFORMATION IS GIVEN OR MADE BY MOODY'S IN ANY FORM OR MANNER WHATSOEVER. Each rating or other opinion must be weighed solely as one factor in any investment decision made by or on behalf of any user of the information contained herein, and each such user must accordingly make its own study and evaluation of each security and of each issuer and guarantor of, and each provider of credit support for, each security that it may consider purchasing, holding or selling. MOODY'S hereby discloses that most issuers of debt securities (including corporate and municipal bonds, debentures, notes and commercial paper) and preferred stock rated by MOODY'S have, prior to assignment of any rating, agreed to pay to MOODY'S for appraisal and rating services rendered by it fees ranging from $1,500 3 , to $2,400,000. Moody's Corporation (MCO) and its wholly-owned credit rating agency subsidiary, Moody's Investors Service (MIS), also maintain policies and procedures to address the independence of MIS's ratings and rating processes. Information regarding certain affiliations that may exist between directors of MCO and rated entities, and between entities who hold ratings from MIS and have also publicly reported to the SEC an ownership interest in MCO of more than 5%, is posted annually on Moody's website at www.moodys.com under the heading "Shareholder Relations - Corporate Governance - Director and Shareholder Affiliation Policy." Moody's Investors Service pty Limited does not hold an Australian financial services licence under the Corporations Act. This credit rating opinion has been prepared without taking into account any of your objectives, financial situation or needs. You should, before acting on the opinion, consider the appropriateness of the opinion having regard to your own objectives, financial situation and needs. 4 " ~~, June 9, 2008 RE: 2008 Street Improvement Project Dear Resident: On June 3rd City Council awarded the bid for the 2008 Street Improvement Project to Miller Excavating, Inc. The awarded bid was about 10% above the engineer's estimate, due primarily to recent increase in asphalt prices. In an effort to keep the project within budget Council authorized the removal of Locust Street and Oak Street between 4th Street and 5th Street from the project. We will be working with the contractor to implement other cost saving measures on the remainder of the project. The contractor anticipates beginning work in about two weeks. An informational meeting on the construction portion of the project will be held on: Thursday June 19, 2008 at 7:00 pm in the Police and Fire Training Room on the 1 st floor (beneath the Council Chambers) The contractor's phasing plan will be presented at the meeting. Access to driveways will be restricted for periods of time during the contractor's working hours. The contractor's working hours are from Monday through Friday 7 AM to 7PM. The contractor will conduct operations in a manner that minimizes access disruption as much as possible. Residents can anticipate gravel access to their driveways at times outside ofthe contractor's working hours. Mail and trash service will continue regularly throughout construction. Xcel gas will be replacing gas mains on 6th Street (south of Pine) and at the intersection of 5th Street and Olive Street. Xcel will be contacting any homeowners who will experience short term service disruption. If you experience disruption of any other utility service contact the appropriate utility company and AssistaniCity Engineer Torry Kraftson (430-8831). Please do not park in work areas during the contractor's working hours. If you need immediate access to your driveway during construction, please call engineering technician John Jurek at 651-492-4898. Please contact Torry Kraftson by email (tkraftson@ci.stillwater.mn.us) or phone (430-8831) to let me know if you have a sprinkler system or underground dog fence in the vicinity of the right of way. We will ask you to mark them as well as possible before the contractor begins work in the area. CITY HALL: 216 NORTH FOURTH STREET · STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.cLstillwater.mn.us If you are unable to attend the neighborhood meeting you can call me at 430-8831 or email tkraftson@ci.stillwater.mn.us with any questions you might have. Construction updates will be provided throughout the project on the City's website (www.ci.stillwater.mn.us)by clicking on City Departments, then Engineering, and then Construction Projects. We would also to like to have as many residents as possible on our project email distribution list for the purpose of being able to send out quick updates on various items that may come up during construction. You are on our list if you provided an email address at either ofthe previous neighborhood meetings. To be added to the list, please email BethWolfatbwolf@ci.stillwater.mn.us. Please drive safely and cautiously in all construction zones this summer. We appreciate your patience and cooperation throughout the project. Sincerely, ~1~ Torry Kraftson, PE Assistant City Engineer STILL W A TE.R FU5LIC LI5RARY 22+ N. Third St. Stillwater MN "082..+806 6, 1. 275.+Y~8 FAX 651.275.+~+2 Board of Trustees Meeting Agenda Tuesday, June 10, 2008, 7 P.M. 1. Call to Order 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report + D. Other Activity Reports+ E. Director and Other Staff Reports+ F. Financial Report - May 2008* G. Policy Review A+ I A 5. Library Foundation News D 6. 2009 Budget Request A+ 7. Event Space Coordinator A+ 8. Coffeeshop A+ 9. Lumberjack Days Parking for Fee A+ 10. Committee Reports a. A V Task Force b. Marketing+ c. Gallery Task Force d. Facilities e. Finance f. Long Range Planning I II. Other 12. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 117) before 5 P.M. on Monday, June 9,2008. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed , Stillwater Public Library 224 N. Third St. Stillwater MN 55082 MINUTES OF THE MAY 13, 2008 MEETING OF THE LIBRARY BOARD OF TRUSTEES PRESENT: Michele Cassavante, Jane Dickinson, Ned Gordon, Dick Edstrom, Ruth Ranum, M.L. Rice, Andrea Tipple, Ann Wolff, ABSENT: Julia Sandstrom STAFF: Lynne Bertalmio VISITORS: SAHS students AGENDA ITEM 1, Call to Order: the meeting was convened at 7:05pm AGENDA ITEM 2, Agenda: accepted as drawn. MSP* AGENDA ITEM 3, Communications: i) letter from John and Ann Kraemer regarding flag protocol; referred to Facili- ties Committee for review and response. ii) R. 1. Vessels "Viewpoints" article printed in Stillwater Gazette of May 13, 2008; moved to Agenda Item 12 for discussion AGENDA ITEM 4, Consent Agenda: consent agenda accepted without change; bills payable for May totaled $14,983.25; total April payables corrected, from $21,069.47 to $18,078.42. MSP* AGENDA ITEM 5, Library Foundation: detailed planning for the July Fourth celebration is continuing. The Board has determined that it will have to develop an identity and description for the Foundation that could be used in proposal packages and for similar purposes. AGENDA ITEM 6, Restructuring Library Services: the final list of possible cost reductions and efficiencies was reviewed; the Finance Committee will identify those actions that could be implemented within the current year. AGENDA ITEM 7, Revised Events Policy: the revised policy was reviewed and accepted. MSP* AGENDA ITEM 8, 2009 Budget Request: the expenditures portion of the budget is nearly complete and was reviewed; the revenue section has not been completed; referred to Finance Committee. AGENDA ITEM 9, Coffee Shop: M. L. Rice will meet with the operators to review the first six months of operation and determine needs for the remaining period of the lease. Page 2 Library Board Minutes 5-13-08 AGENDA ITEM 10, Meeting Space Coordinator: there were five responses to the RFP; they will be interviewed by a task force comprised of Edstrom, Rice, and Bertalmio. AGENDA ITEM 11, Committee Reports: " AVTaskForce - will request copy of the new Johnny's TV quotation Events & Marketing - reviewed various materials designed to solicit users of meeting spaces and donors; noted that the publisher Afton Press will donate 50% of the proceeds from the sales of two books made through Friends @ Stillwater Public Library. Gallery Task Force - reviewed exhibit schedule. F aGilities - costs of gas, electricity and maintenance contracts have been estimated and entered into 2009 Budget Request. Finance - see Items 6 and 8; reviewed May 12 City Council presentation. Long range Planning - no report AGENDA ITEM 12, Other: it was felt that the "Viewpoints" article by R. 1. Vessels appearing in the May 13 issue of the Stillwater Gazette contained numerous inaccuracies and miss- statements of fact. Motion: "If, on further analysis of the article, it is determined by the Board that a response stating the facts is warranted, the Board will send a letter that will provide an accurate statement of the facts to the Stillwater Gazette, St. Paul Pioneer Press, and The Courier. MSP* ADJOURNMENT: the meeting was adjourned at 8:45pm. MSP* -- motion made, seconded and passed by unanimous vote; divisions will be recorded in detail. 1. 9:00 2. 9:00 3. 4. 9:10 9:10 5. 9:40 6. 9:45 7. 9:55 8. 9. 10:15 10:20 10. 11. 10:35 Washington ~'"' ~County BOARD AGENDA Dennis C. Hegberg, Chair District 1 Bill Pulkrabek District 2 Gary Kriesel District 3 Myra Peterson, Vice Chair District 4 JUNE 17,2008 - 9:00 A.M. R.H. Stafford District 5 Roll Call Pledge of Allegiance Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. Consent Calendar Minnesota Counties Insurance Trust - Jane Hennagir, MCIT Account Executive Annual Report Library - Patricia Conley, Director Merge the Self Service Center into the County Law Library Public Health and Environment - Amanda Goebel, Environmental Health Program Manager Comments to the MPCA Regarding the 3M Oakdale Disposal Site Proposed Cleanup Plan Public Works - Cory Slagle, Transportation Manager A. Designate Portion ofCSAH 18 in Afton as a Type III Natural Preservation Route B. Bid Award for Reconstruction of CSAH 15 General Administration - Molly O'Rourke, Deputy Administrator Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and i1iformation, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduledfor afuture board meeting. Board Correspondence Adjourn ************************************************************************* Date June 16 June 16 June 16 June 17 June 18 June 19 June 19 MEETING NOTICES Committee Time Location Hegberg Classic 1 :30 p.m. 7050 Scandia Trial N. - Forest Lake Metro Transitways Development Board 8:30 a.m. 100 Empire Drive - St. Paul Counties Transit Improvement Board 9:00 a.m. 100 Empire Drive - St. Paul Housing & Redevelopment Authority Board 3:30 p.m. 1584 Hadley Avenue North - Oakdale Metro Transportation Advisory Board 1 :00 p.m. 390 Robert Street North - St. Paul Meeting with Met Council Representatives 8:00 p.m. 19955 Forest Road North - Forest Lake Parks and Open Space Commission 7:00 p.m. Washington County Government Center Assistive !istening device~ an: ~vailable for use in ~he County Board Room I=r:'IllAI I=~API rW~AI="'T nppn!;>TII"'ITY I AI=I=I!;>~AA TI\l1= ArTln'" I=~API nVI=!;> WASHINGTON COUNTY BOARD OF COMMISSIONERS CONSENT CALENDAR * JUNE 17, 2008 The following items are presented for Board approval/adoption: DEPARTMENT/AGENCY ITEM Administration A. Approval of the June 3 and 10, 2008 Board meeting minutes. B. Approval of an agreement with the Washington Conservation District to prepare management plans on certain Land and Water Legacy Program projects. C. Approval of an agreement with Belwin to prepare management plans and arrange for appraisals on certain Land and Water Legacy Program projects. D. Approval of projects recommended by the County Administrator for funding through the 2007 Countywide Mission Directed Budget program in the amount of $204,900. Public Health and Environment E. Approval of comments to the City of Cottage Grove regarding their Local Water Management Plans and authorization for the Board Chair to sign the draft comment letter. Sheriff s Office F. Approval of Amendment # 1 to contract #4432 with Omni Contracting, Inc. for construction services for five 800 MHz Radio Sites to extend the date ofterrnination of the contract to August 31,2008. G. Approval of resolution committing to the removal of the Washington County public safety radio tower located at 15326 Afton Hills Court South, Afton, upon abandonment or discontinuation of use. * Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. Summary of Proceedings Washington County Board of Commissioners June 3, 2008 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Hegberg presided. Accountine: and Finance Approval of the following actions: Policy #2502, Account Write-offs or Adjustments; Amend Policy #2601, Collection Policy to make it consistent with the new proposed policy on Write-offs and Adjustments. Commissioner Reoorts - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson - next year Washington County will chair the AMC Region X Board; she asked Public Works staff to meet with her about the intersection of 70th and Hardwood; Commissioner Pulkrabek - reported on the Republican State convention he attended last week and noted that the Democratic State convention will be held this weekend; Commissioner Stafford - noted the passing of former County Administrator Neal Erdahl; Commissioner Kriesel - met with MN/DOT Commissioner Tom Sorel and Deputy Commissioner Khani Sahebjam and discussed the Stillwater Bridge project; Commissioner Hegberg - reported that the Sheriff s dive team will clean up debris that blew into Oneka Lake due to the tornado. Communitv Corrections Resolution No. 2008-073, authorization for the Community Corrections Director to execute an agreement to implement the Juvenile Accountability Block Grant. Communitv Services Approval of the following actions: Appoint Julia Beagan, Stillwater Residence representative, to the Mental Health Advisory Council, to a first term expiring December 31, 2010; Accept a grant from the Department of Human Services to fund additional respite care for families with children with a serious emotional disturbance; Family Child Care Provider, Center Caregiver, and School Age Caregiver Certificates of Recognition presented as follows: Betty Lou McMaster, Cottage Grove; Miranda and Kevin Oliver, Forest Lake; Megan Hipsher, Primrose School of Woodbury, and Scott Pettersen, footprints Academy, Woodbury. General Administration Approval of the following actions: Courtney Y ourke, Newport, addressed the Board on property tax issues and asked how Federal money from the Housing and Urban Development is spent in the county; May 13 and 20, 2008 Board meeting minutes; Agreement with the Friends of the Mississippi River to prepare management plans on certain Land and Water Legacy Program projects; Award bid for purchase of courier service with Dynamex as the most responsible bidder; Amend Policy #1501, Designated Areas within County Facilities for Placement of Campaign Materials; Resolution No. 2008-078, declaring a state of emergency for the tornado that occurred on May 25,2008 in the City of Hugo; Updates by the Sheriff s Office and the Deputy Administrator of actions taken by the county following the Tornado in Hugo on May 25,2008; Big Marine Park Reserve to hold grand opening on June 7, 2008 starting at 10:00 a.m. Metropolitan Council has invited the County Board to a meeting at the Headwaters Service Center in Forest Lake on June 19 beginning at 8:00 a.m. with representatives of the Metropolitan Council Sherry Broecker and Georgeanne Hilker; Board correspondence was received and place on file. Librarv Appointment of John Sievert, Lakeland, to the Washington County Library Board to fill an unexpired term to December 31, 2008. PrODertv Records and TaxDaver Services Approval of the following actions: Abatement on parcel #19.031.21.140011, JR Johnson Supply, Inc; Joint powers agreement with the City of Oakdale to provide election administrative services. Public Health and Environment Approval of comments to the City of Oak dale and the City ofS1. Mary's Point regarding their Local Water Management Plans. Public Works Approval of the following actions: One-year Special Project Senior Engineer Technician position; Resolution No. 2008-074, Cottage Grove Armory lease agreement termination; Parks division to conduct a deer hunt in the Lake Elmo Park Reserve; Comments on the North S1. Paul and St. Mary's Point draft comprehensive plans; Resolution No. 2008-075, authorization to reject bids for the Law Enforcement Center automated water control system replacement project; Resolution No. 2008-077, memorandum of understanding between Washington County, the City of Hugo, and the Minnesota Department of Transportation for access management on Trunk Highway 61 in the City of Hugo. Ret!ional Railroad Authoritv Approval of the following actions: March 11, 2008 RRA meeting minutes; RRA-2008-002, Memorandum of Understanding Between Washington County, the City of Hugo, and the Minnesota Department of Transportation Access Management on Trunk Highway 61 in the City of Hugo Adjacent to the Rush Line Transitway Corridor. Sheriff's Office Approval of the following actions: Accept a $500 donation from Inver Grove Heights residents, James and Karen Taylor to be used toward the purchase of a side scah sonar for the Water Patrol Division; Resolution No. 2008-076, execution of grant agreement or 2008 supplemental boating safety sub grant program. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners May 20, 2008 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Hegberg presided. Commissioner Reports - Comments - Questions The Commissioners reported on the following items: Commissioner Peterson - reported on a MELSA meeting she attended and how there is a great diversity on how libraries are governed in the Metropolitan area which could impact the counties relationships; Commissioner Kriesel- attended the Law Enforcement Memorial at the Historic Courthouse last week; he also mentioned that the Stillwater Historical Preservation Society is presenting the Historic Courthouse with an award for preservation this evening; and he will attend the Afton City Council meeting this evening on the 800 MHz Radio System tower. Community Services Approval of the following actions: Contract Amendment # 1 with Two Rivers Community Land Trust to provide an additional $214,757 in HOME funds to develop up to six additional homes that will be sold to low- moderate income individuals; Amend the 2007 Community Development Block Grant and HOME Investment Partnership Program Annual Action Plan to apply for a $675,000 Section 108 loan for the Trailside Senior Living Project. Financial Services Approval of the following actions: Change the name of Financial Services Department to the Accounting and Finance Department; Resolution No. 2008-071A, Amend Policy #2802 fund definitions to reflect the addition offund 414, Road and Bridge Capital Project; Certificate of Achievement for Excellence in Financial Reporting for the 2007 Comprehensive Annual Financial Report. General Administration Approval of the following actions: May 6, 2008 Board meeting minutes; Legislative update presented; Board workshop held to review findings of the 2008 Washington County residential survey. Property Records and Taxpaver Services Approval of the following actions: Review of 2008 legislative program providing a market value exclusion for property tax purposes for the homestead property of an honorably discharged veteran who has a service- connected disability rating of 70% or higher; " Resolution No. 2008-072, premises permit application from the Cottage Grove Lions Club. Public Health and Environment Approval of the following actions: Appoint Thomas Polasik, Stillwater Township, to the Carnelian Marine Saint Croix Watershed District to fill an unexpired term to June 21, 2010; Comments on the Comfort Lake-Forest Lake Watershed District regarding their Capital Improvement Plan; Recycling grant agreements with the cities of Hugo and Stillwater for distribution of curbside recycling funds. Public Works Approval of the following actions: Programmatic maintenance agreement with the Brown's Creek Watershed District for maintenance of county installed stormwater structures and facilities installed under permit from the Watershed District; Status report and outcomes of a feasibility study for the removal/salvage options for Bridge No. 5600 located in St. Paul Park/Inver Grove Heights; Board workshop held to review goals and objectives of the Washington County 2030 Comprehensive Plan; Agreement for construction and cost reimbursement and maintenance between the City of Lakeland and Washington County, and the City of Lake land Shores and Washington County, for the CSAH 18 reconstruction project in Lakeland and Lakeland Shores; Board workshop held to review the Metropolitan Council Draft 2009-2012 Transportation Improvement Program. Sheriff's Office Approval to accept the service agreement with L3 Communications Mobile Vision for the squad video camera project. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.