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Home My WebLink About2008-06-03 CC Packet AGENDA CITY OF STILLWATER CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street June 3, 2008 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA Finance Director City Administrator CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Combined Planning Commission & City Council Comprehensive Plan Up 2. Discussion on problem properties STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Community Dev. Director a. Franchises Downtown CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible approval of the May PETITIONS, INDIVIDUALS, DELEGATI 1. Possible approval of special ev Committee - July 4, 2008 - 2. Proclamation: Lakeview H END TIONS toric Reenactment Dedication - Cannon & Concert il meeting to address Council on subjects which are not a part of e action or reply at the time of the statement or may give direction to rns expressed. Out of respect for others in attendance, please rless. D 2008-7 , irecting payment of bills o al of fireworks permit for inside sales - Target ro I of fireworks permit for outside sales - Cub Foods ase of air compressor for SCBA roval of "Rumble on the Deck" event at the Freight House - July 10, 2008 approval of proposed bid documents for 2008-09 Annual Contract for Mowing & Cleanup Se s 7. Re olution 2008-75, approving Minnesota Department of Transportation Maintenance Agreement No. 92835 8. Resolution 2008-76, approving fire protection contracts with the Town of Stillwater and Town of May 9. Possible approval to purchase computers for Administration, Finance and Public Works PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or less. 1. Case No. 08-23. This is the day and time for a public hearing to consider a request from Lakeview Hospital to vacate public drainage and utility easements and drainage and storm water ponding easements located on Lots 1, 2, 3, 4, Block 1, Prime Site Subdivision and Outlot B, Stillwater Industrial Park and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 23,2008. (Resolution - Roll Call) UNFINISHED BUSINESS 1. Ramp Cost Update All items listed under the consent a enacted by one motion. There citizen so requests, in which e separately. ered to be routine by the City Council and will be iscussion on these items unless a Council Member or e removed from the consent agenda and considered NEW BUSINESS 1. Possible accepting of bids and awarding contract for 2008 Street Improv Roll Call) 2. Possible appointment to Board of Water Commissioners (Resolu' - 3. Possible approval of Yacht Club Request for Special Asse PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATI COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS {continued} ADJOURNMENT * Page 2 of 2 .. t 2009 Levy Limit Calculation-Using LMC Formula Step 1 2008 Net Tax Capacity Levy Less Debt Service Levy Levy less Debt Service Levy 2008 LGA Levy Aid Base 9,967,967 - 3,192,158 6,775,809 ... 455,942 7,231,751 )( 1 .039 7,513,789 100.3488% 7539997 100.3017% 7,562,745 749,515 6,813,230 Step 2 Step 3 Step 4 Step 5 Step 6 Adjust Levy Limit Base 2009 LGA 2009 Levy Limit Step 7 Increase in Levy Increase in LGA Increase in Funding 37,421 293,573 330,994 2008 Number of Households 2009 Number of Households % Change in Number of Households over 2008 7,025 7,074 0.6975% 2009 New Construction 12,884,100 2009 Estimated Taxable Market Value 2,135,576,800 % Change in CI Market Value as a result of New Construction 0.6033% ; , . How to estimate your 2009 levy limit The language on levy limits is contained in the final tax bill of the 2008 session, HF 3149. The limits only apply to cities with populations over 2,500. The Department of Revenue will be certifying levy limits by Sept. 1,2008. The Department will need to collect information from cities in order to do the calculations. The League of Minnesota Cities will make details about this process available as soon as we learn more. The following are steps to estimate your 2009 levy limit: Step 1: Start with your city's 2008 certified net tax capacity levy (do not include any market value levies). Step 2: Subtract your 2008 special lev- ies. While levy limits were not in place for 2008, you will need to determine what portion of your 2008 levy was a special levy as defined in HF 3149. (See information on special levies in the third column on this page.) Step 3: Now add your 2008 certi- fied LGA amount (if applicable), your 2008 taconite aid amount (if applica- ble), and your 2008 wind energy pro- duction tax (if applicable). The result is your levy aid base. Step 4: Multiply your levy aid base by 1.039. Step 5: Multiply the result of Step 4 by 1 plus one-half of the percentage increase in the number of households in your city over the last year. Step 6: Multiply the result of Step 5 by 1 plus one-half of the percentage increase in commercial and industrial market value as a result of new con- struction. The result is your adiusted levy limit base. Step 7: From your adjusted levy limit base, subtract your 2009 certified LGA (if applicable), your 2009 taconite aid (if applicable), and your 2009 wind energy production tax (if applicable). The result is your 2009 levy limit. There are several special levies allowed beyond this levy limit. See language in HF 3149 for a list of these special levies. A very simple example of esti- mating the levy limit is below. Information needed for calcula- tion: · 2008 net tax capacity levy : $125,000 . 2008 "special levy" : $1,830 . 2008 LGA : $3,000 · 2008 taconite aid: $0 · 2008 wind energy production tax : $0 · Percent change in number of households over last year : 2 % · Percent change in CI market value as a result of new construction : 0 % 2009 LGA: $3,250 . 2009 taconite aid: $0 · 2009 wind energy production tax : $0 Calculation: Step 1: $125,000 Step 2: $125,000 - $1,830: $123,170 Step 3:$123,170 + $3,000 +0 +0: $126,170 (levy aid base) Step 4: $126,170 x 1.039: $131,091 Step 5: $131,091 x (1 +half of 2%) : . $131,091 x 1.01 : $132,402 Step 6: $132,402 x (1 +0) : $132,402 xl: $132,402 (adjusted levy limit base) Step 7: $132,402 - $3,250 - 0 - 0 : $129,152 (2009 levy limit) Special levies Below is a list of the most frequently used "special levies." Amounts for 2008 special levies are subtracted in Step 2. Then, 2009 amounts are per- missible above the city's levy limit. There are a total of 22 defined spe- ciallevies. For a complete list, see HF 3149. · Levies for bonds and most certifi- cates of indebtedness. . Voter approved levies. . Levies to pay for federal or state matching requirements. . Levies for natural disaster recovery. · Levies for property tax abatements. .~~:~~ ~ ':int.I!~iIi1'ERA'~ employer contributions. · Levies to repay a federal or state loan for a transportation or capital project. . Levy increases to fund police and firefighter relief associations. · Levies related to foreclosure costs · ..~ fotcinq::~ase4po1ice an4.6r~- ';>fight~r;;~g~ and benefit C!)sts. May 21, 2008 Page 15 LMC Cities Bulletin '"' LIST OF BILLS EXHIBiT" A" TO RESOLUTION #2008-74 Abbott Paint AI's Coffee Company Aspen Equipment Company Association of Training Braun Pump & Controls Bruchu, Brian Bryan Rock Products, Inc. Carquest Auto Parts Cartridge World CATCO Parts and Service COW Government, Inc. Clafton Skate Clark, Luann Coca-Cola Bottling Company Comcast Creative Product Sourcing, Inc. - DARE Emergency Automotive Tech Fastenal Company Force America Foremost Promotions Fred's Tire Company Galles Corporation GCR Minneapolis Truck Tire Ctr Grafix Shoppe Hedberg Aggregates Holiday Credit Office J.H. Larson Electric Kath Companies Keenan, Dixie Lakeview Hospital Legislative Associates Life Safety Systems M.R.DANIELSON ADVERTISING, LLC Magnuson Law Firm MCFOA Menards Meredith, Nathan Miller, Janet MN Board of AELSLAGID MN City/County Mgmt Assoc. MN State Fire Chiefs Assn MSP Communications MTI Distributing Northland Graphics Office Depot OnSite Sanitation Paint Coffee & Supplies for Concessions Tommygate 2008 Law Enforcement Training Market Place Lift Station Repairs Tuition Reimbursement Red Ball Diamond Aggregate Equipment Repair Supplies Ink Cartridge Equipment Repair Charges Minor Computer Equipment Skates for Resale Cleaning at City Hall Soda for Concessions Cable DARE Products Lens, New 52 LED Vertical Optic, Clear Equipment Repair Parts/Shop Supplies Equipment Repair Supplies Custom Neon Pencil Tire Repair Can Liners Tire Repair Service Call Custom Squad Marking Kit! Tahoe & Charger Red Cedar Mulch Fuel for Rec Center Time Delay Fuse CITGO Prem Gear MN 85W140 120 LB, Mystik Refund Dog License Fee Legal Blood Draw Professional Services Repair Fire System Ads For Parking Professional Services through May 23, 2008 2008 Membership Dues Treated Lumber College Tuition Reimbursement Park Deposit Refund License/Certificate Renewal Fees 2008 Annual Dues 2008 Membership Dues Ad for Stillwater Parking Bolt - Blade Custom Self-Inking Rubber Stamps Office Supplies Portable Restroom Rental 100.32 747.45 2,860.46 100.00 4,930.41 1,443.00 313.08 529.25 53.24 606.12 123.63 385.00 867.50 530.17 68.33 71.35 12.76 1,056.45 367.76 130.82 44.25 1,368.53 249.34 960.00 1,065.00 100.35 21.57 388.73 10.00 40.00 2,791.67 321.66 2,680.00 10,410.83 35.00 24.90 1,035.00 100.00 240.00 107.00 70.00 795.00 23.08 209.15 342.36 962.55 EXHIBIT" A" TO RESOLUTION #2008-74 Peacock, Tara Porta-Pot Positive Promotions, Inc. PROBUILD Pruitt, Kathy Reed Business Information Reliable Office Supplies Sentry Systems, Inc. St. Joseph Equipment St. Paul Harley-Davidson, Inc. Stillwater Collision & Restoration Stillwater Equipment Co Stillwater Farm Store Stillwater Medical Group Stillwater Motor Company Stillwater Plumbing Stillwater Towing Sun Newspapers T.A. Schifsky & Sons, Inc. The 106 Group, Ltd. Thomson West United Refrigeration, Inc. United Rentals VenTek International, Inc Verizon Wireless Vetsch, Sandra WA County Road & Bridge Wal Mart Community Washington Conservation District Washington County Transportation Watson Company, Inc. Yocum Oil Company Ziegler, Inc. MANUALS MAY 2008 Washington County License Center ADDENDUM Action Rental AI Spaise Apple Glass Aspen Mills B J Haines Tree Service BDM Consulting Engineers & Surveyors, PLC Board of Water Commissioners Park Fee Refund Weekend Toilet Rental Value PK Rodeo Kit Portland Cement Park Fee Refund Construction Bulleting Legal Ads Copy Paper Alarm Monitoring Air Filters, Hydraulic Adapters Cycle Repair Paint Doors on Assorted Vehicles General Supplies Seed Pre-Employment Drug Screen Key Professional Services for Floor Drains Motorcycle, Boat & Trailer Tow Printing & Publications Asphalt Stillwater Public Education Program Quinlan Zoning Law Advisor Ventor Motor, Blower Wheel Equipment Repair Supplies Loaner Printer Cell Phone Reimburse for DARE Treats & Gifts Traffic Signal Services General Supplies 1st Quarter Billing for Water Monitoring Traffic Services Concession Supplies UL Fuel, Diesel Fuel Repair Engine on Bob Cat Title and Registration for PW Truck Mckusick Lane Rd N Gutter Repair Repair Flagpole in Lowell Park Repair Broken Glass on Car Door Uniforms Tree Removal Professional Services May 2008 WAC Charges Page 2 26.00 79.88 173.90 586.18 80.00 341.64 310.01 140.33 296.00 1,290.18 1,974.00 466.47 212.25 1,156.00 6.92 120.00 223.66 677.79 1,464.02 120.00 94.79 376.75 344.48 191.03 809.62 109.28 1,585.06 31.69 643.00 631.52 127.90 7,102.58 507.15 1,239.06 452.62 576.00 382.89 49.87 479.25 5,000.00 9,108.00 '" , EXHIBIT" A" TO RESOLUTION #2008-74 Carquest City of St. Paul Clarey's Safety Equipment, Inc. Clark, Luann Computype Dell Marketing Delta Dental Denny Hecker Auto Connection Ecolab Pest Fastenal Hanf Actuarial Inc. Hohler, Heather Johnson Controls Lennar Family Homes McNamara, Jen Met Council Moore, Tim PVP Communications Qwest Red Horse Truck Body & Hoist LLC Streicher's Stripe A Lot Tee's Plus T-Mobile Tom Griffith Sod, Inc. Tower Asphalt TruGreen USAble Term Life Insurance Washington County Property Records Xcel Energy Yocum Oil Zack's Inc. Adopted by the City Council this 3rd Day of June, 2008 Page 3 Vehicle/Tractor Batteries Motorcycle Training Course Fire Extinguisher Inspections Cleaning At Public Works Labels Laptop Computer Cobra Dental Vehicle Repairs, Running Boards Ground Force Ant Program Equipment Repair Supplies Professional Services Park Deposit Refund Building Equipment Repairs Refund of Overpayment of Plan Review Fees Park Deposit Refund May 2008 SAC Charges Reimburse for Coffee Helmet Communication Kits Telephone Box for Burnt Truck, Dump Box, Plow&Sander Millennium Canisters Parking Lot Striping, Curb Painting DARE Merchandise Cell Phone Flag Pole Asphalt Repair Mix Fertilizer & Broadleaf Control for Parks June 2008 Life Insurance Premiums TIF District Annual Maintenance/Admin Fee Electricity & Natural Gas Fuel Street Brooms, Lute Bars, & Shovels TOTAL 523.59 775.00 199.50 190.00 679.36 1,483.30 341.95 622.64 363.17 259.71 1,000.00 100.00 645.00 5,982.83 100.00 14,454.00 47.72 635.99 404.45 38,871.48 1,251.32 2,000.00 283.55 51.62 1,038.00 3,200.00 4,244.05 439.92 16,513.00 13,942.23 3,070.32 201.95 193,196.49 STAFF REQUEST ITEM I Department: MIS I Date: 06/01/08 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of six computers for Admininstration, Finance and Public Works according to the computer replacement schedule. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be approximately $7200.00 plus tax. Money for this was allocated in the 2008 capital outlay budget. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 06/01/08 Find a Laptop, Notebook, Desktop, Server, Printer, Software, Service, Monitor or TV at... Page 1 of2 Ml..1: Close Dell recommends Windows Vista@ Business. View/Print Cart & Print Page Minnesota State Store - NASPO I WSCA Contract# A63307 E-quote Number: 1005462360221 Saved By: Rose M Holman Phone Number: (651) 430-8804 rholman@ci.stillwater.mn.us Purchasing Agent: Saved On: Monday, June 02, 2008 Notes/Comments: Expires On: Thursday, July 17, 2008 Additional Comments: Description OptiPlex 755 Energy Smart Minitower Date & Time: June 02,2008 2:15 PM CST SYSTEM COMPONENTS OptiPlex 755 Energy Smart Minitower Intel@Core™ 2 Duo Processor E8500 (3.16GHz, 6M, VT, 1333MHz FSB), Genuine Windows Vista@Business Downgrade, XP Pro Installed, English Catalog Number: 84 W1994 Module OptiPlex 755 Energy Smart Minitower Operating System File System Memory Keyboard Monitors Video Card Boot Hard Drives Floppy Drive and Media Reader Mouse Basic Systems Management Mode Removable Media Storage Devices Speakers Resource CD and DVD Dell Energy Smart and Energy Star 4.0 Qty 6 Unit Price $1,200.22 Description Show Details Intel@ Core ™ 2 DUb Processor E8500 (3.16GHz, 6M, VT, 1333MHz FSB) Genuine Windows Vista@ Business Downgrade, XP Pro Installed, English NTFS File System for all Operating Systems 2GB DDR2 Non-ECC SDRAM,667MHz, (2 DIMM) Dell USB Keyboard, No Hot Keys No Monitor Integrated Video, Intel@GMA3100 80GB SATA 3.0Gb/s and 8MB DataBurst Cache™ 1.44MB 3.5 Inch Floppy Drive Dell USB Optical Mouse with Scroll, All Black Design Intel@ vPro ™ Secure Advanced Hardware Enabled Systems Management 16X DVD+/-RW/16X DVD,SATA,Roxio Creator™ CyberlinkPowerDVD ™ Internal Dell Business Audio Speaker Resource CD and DVD contains Diagnostics and Driver for Dell OptiPlex Syste Energy Star 4.0 Category B (65W Idle) and Dell Energy Smart settings http://premierecomm.dell.com/dellstore/PopUps/popup -print_ cart.aspx?c=us&cs=rc95 6882... 6/2/2008 f Find a Laptop, Notebook, Desktop, Server, Printer, Software, Service, Monitor or TV at... Page 2 of2 , Hardware Support 3 Year ProSupport for IT and 3 Year NBD Onsite Services Service Installation Support No Onsite System Setup Services Ship Packaging Options Shipping Material for System, Smith Minitower Processor Branding vPro Sticker Labels Vista Premium Downgrade Relationship Desktop TOTAL:$7,201.32 Total Price Sub-total $7,201.32 SO.OO Shipping & Handling Total Price1 1 n/a @ 2008 Dell For customers of the 50 United States and the District of Columbia only. Site Terms I Terms of Sale I Privacy I Feedback .... Tor Large Text sn ECM3 http://premierecomm.dell.com/ dellstore/PopUps/popup yrint_ cart.aspx?c=us&cs=rc95 6882... 6/2/2008 . f r< jJlwater "~~ -- - . ~. Administration ~. Memorandum To: Mayor & City Council From: Larry D. Hansen, City Administrator Date: 06/01/2008 Re: Fire Protection Contracts After nearly two months of negotiations with May Township I believe we have finally reached agreement on a new three (3) year contract. Originally they wanted additional language that we would notify them two-three years in advance of any increase over 3%. I explained that that was impossible because the formula we use is a 5-year average, where the data is already 2 years old. We typically don't know an actual amount until just weeks before the contracts go out. I lieu of this they have suggested the following: "The City understands that the Town must provide its 2011 budget to its citizens in February 2010, and the Town understands that the City will not have actual data on which to base the new 2011 contract costs at that time. The parties agree that, based on a request from the Town, the City will provide the Town's most currently available actual yearly cost to the Town by February 2010, along with its best estimates of what the Town's costs will likely be for 2011." City Attorney Magnuson has reviewed this language and is OK with same. In addition, Stillwater Township has requested some language changes that have been suggested by the League of Minnesota Cities. City Attorney Magnuson has also reviewed those changes and is in agreement with same. RECOMMENDATION: I recommend that Council approve both amended contracts. . , RESOLUTION 2008-76 APPROVING FIRE PROTECTION CONTRACTS WITH THE TOWN OF STILLWATER AND TOWN OF MAY BE IT RESOLVED by the City Council of Stillwater, MN that the fire protection contracts between the City of Stillwater, the Town of Stillwater and Town of May, as on file with the City Clerk, are hereby approved and authorizes the Mayor and City Clerk to enter into and sign said agreement. Adopted by the Stillwater City Council this 3rd day of June, 2008 Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk .. FIRE PROTECTION CONTRACT THIS AGREEMENT, made this day of _____ , 2008, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the Town of May, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." WITNESSETH, that the City and the Townagree as follows: ARTICLE I The City agrees that from and after May 1, 2008, and until April 30, 2011, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City in current funds for the performance of this contract, the sum of Eighty Six Thousand Eight Hundred Fifty Four and no/lOOth Dollars ($86,854.00), said sum to be payable one-half (112) upon the execution of this agreement and one-half (112) on or before December 31, 2008 for the first year of this contract. For the second year of the term of this contract, the Town will pay the amount for the first year plus an increase of three percent (3%). For the third year, the Town will pay the amount of the second year plus an increase of three percent (3%). In year two and three the funds will be payable one-half (112) on or before the first of July and the balance on or before December 31st. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV The City shall not be liable in damages for injuries to the person or property or its agents, officers and employees directly or indirectly resulting from the operation of the City equipment or from acts of omissions of City officers and employees or their agents, negligent or otherwise, while engaged in the performance of this contract. .. The City or its agents, officers and employees shall not be liable to any person or entity for costs, damages, expenses or other liability. To the extent the City does not have insurance coverage, including but not limited to, commercial insurance or self-insurance pool, the Town agrees to indemnify and hold the City or its agents, officers and employees harmless from any costs, damages or other liability of the City, its agents, officers and employees arising from the providing of Emergency Response Services with regard to any hazardous substance, pollutant or contaminant, including any costs associated with the contaminant, removal of or remedial action relating to any hazardous substance, pollutant or contaminate. The City may not enter into any contract with third parties, however, concerning these matters without the written permission of the Town Board if the cost to the Town could exceed Two Thousand and no/lOOths Dollars ($2,000.00). The Town shall, however, appoint three (3) Board Members to act on its behalf in an emergency. The names, addresses and phone numbers of the Board Members shall be furnished to City. Nothing in this contract shall be construed to extend or modify City's or the Town's limits on liabilities and immunities under Minnesota Statutes ~466.01 to ~466.15. ARTICLE V The City understands that the Town must provide its 2011 budget to its citizens in February 2010, and the Town understands that the City will not have actual data on which to base the new 2011 contract costs at that time. The parties agree that, based on a request from the Town, the City will provide the Town's most currently available actual yearly cost to the Town by February 2010, along with its best estimates of what the Town's costs will likely be for 2011. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day a year first above written. TOWN OF MAY CITY OF STILL WATER By William V oedisch, Board Chair Ken Harycki, Mayor Attest: Attest: Diane F. Ward, City Clerk DATE: Date: ... FIRE PROTECTION CONTRACT THIS AGREEMENT, made this day of , 2008, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the Town of Stillwater, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." WITNESSETH, that the City and the Town agree as follows: ARTICLE I The City agrees that from and after May 1, 2008, and until April 30, 2011, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City in current funds for the performance of this contract, the sum of One Hundred Eighteen Thousand One Hundred Thirty Six and no/lOOth Dollars ($118,136.00), said sum to be payable one-half (1/2) upon the execution of this agreement and one-half ('12) on or before December 31, 2008 for the first year of this contract. For the second year of the term of this contract, the Town will pay the amount for the first year plus an increase of three percent (3%). For the third year, the Town will pay the amount of the second year plus an increase of three percent (3%). In year two and three the funds will be payable one-half (1/2) on or before the first of July and the balance on or before December 31 st. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV City shall maintain general liability insurance for its services and shall include Town as an additional insured for the term of this contract and any extensions thereof. City shall also maintain inland marine, automobile and property insurance coverages. City shall also provide Town proof of such insurance coverages and the additional insured endorsement of naming the Town annually by the anniversary date of this contract. ... City agrees to defend and indemnify Town against any claims brought or actions filed against Town or any officer, employee or volunteer of Town for injury or death of or damage to the property of any third person or persons arising from City's performance under this contract for services. Under no circumstances however, shall City he required to pay on behalf of itself and Town any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to anyone party. The limits of liability for Town and City may not be added together to determine the maximum about of liability for the City. The intent of this subdivision is to impose on City a limited duty to defend and indemnify Town for claims arising out of the performance of this contract subject to the limits of liability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts between the parties and to permit liability claims against both parties from a single occurrence to be defended by a single attorney. Nothing herein shall be construed to waive or limit any immunity from, or limitation on liability available to either party, whether set forth in Minnesota Statutes Chapter 466 or otherwise. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating, a joint powers, agreement, joint venture, or joint enterprise between parties. ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, anyone of the following conditions exists: (1) when n,ecessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. TOWN OF STILLWATER CITY OF STILLWATER By By Linda Countryman, Board Chair Ken Harycki, Mayor Attest: Pat Bantli, Clerk Attest: Diane F. Ward, City Clerk MEMO TO: FROM: SUBJECT: DATE: Mayor and Council City Administrator Hansen Yacht Club Request for Special Assessment June 2, 2008 The Stillwater Yacht Club has requested City financing assistance to dredge an area in the harbor and repair a steel support wall. They are proposing that the City cover the expense by using Chapter 429 and spreading the entire cost as a special assessment over a period of 10 years. They will petition the City for this project and waive any irregularity or appeal. This is the second such request for this type of project. The first was done in 1997 and the assessments were paid off in 2006. The project is estimated at $80,000. / ./ \." ........ . , , t . \~ ..... -. " , \. .., ~- ., " -HOPE HOUSE of St. Croix Valley #:-~I May 27, 2008 City of Stmwater Mayor ,and Council -216 North 4th Street Stillwater, MN 55082 Dear Mayor and Council, The Hope House 13th annual fund raising auction was. once again a great success. L want to personally thank you for allowing Hope House to close 'Everett Street for our event as well as providing us with the necessary barricades to do so. ; ~ 451 No. Everett S't. 'Stlllwater, MN 55082. Scott Zahret] (651) 351-0496 Shannol'l Broderick (651) 351-0361 Care f'artflers (651).351c0367 FAX: (651) 351-9510 Webslte: hopehou.sescv.org J _ \."" "Hope House of St. CroIx Valley provfdes a non- jud~mental home an~' compassionate , "" care that respects the dignity of people.living with HIV / AIDS" ~ IIIIiJ'AtiI United Way of . WashingtOn County-East '. " \ " , May 22, 2008 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson David Johnson, Supervisors Jim Hiniker, Linda Countryman, Jim Doriott, Sheila-Marie Untiedt and Clerk Pat Bantli. Also, Treasurer Carol Collins, Attorney Soren Mattick, Engineer Paul Pearson, Planner Sherri Buss and Park Manager Rick Jacobson. 1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Untiedt/Hiniker moved to approve the 5/8/08 Stillwater town board meeting minutes as written. (5 ayes) 3. TREASURER- a. Report was given. b. Claims were reviewed and checks #18685 through #18695 were approved for payment. c. Escrow status for Crosswinds will be raised to $6,000.00. d. Gohlike end of month escrow balance is minus $593.00. 4. AITORNEY- a. Attorney Mattick reported that Karen Richtman resigned as the recycling coordinator for the Township effective May 1, 2008. Karen has submitted a claim for work performed for the first four months 6f 2008 which totaled $1,271.00. The Town Board agreed to pay the claim. Attorney Mattick reported that the Township is eligible to receive up to $4,244.00 in grant proceeds from the County each year ($2,500.00 for recycling administration and $1,744.00 for qualified projects). The Township directed Attorney Mattick and Carol Collins to work with Dan Schoepke at the County to determine the logistics of administering the grant in the absence of a recycling coordinator. b. Attorney Mattick will prepare the necessary contracts and resolutions regarding expenditures for the Library, Youth Services, Lucy Winton Bell Athletic Fields and Stone Bridge. Yearly stipends donations will be offered at a time other than the annual meeting. c. Attorney Mattick reported that he sent a revised fire contract to the Ci'ty of Stillwater. Carol Collins was directed to not send the first fire payment to the City until the revised contract has been signed. . .. f Stillwater Town Board Meeting - 5/22/08 >- Page Two . d. Heavy Metal Day is self-sustaining and will be held on June 7 from 8 a.m. - Noon. 5. PLANNER- a. If the board has concerns regarding any of these following lot sizes, this would be a good time to consider changing them as a part of the ordinance amendment to change the size for Places to Worship to 10 'acres. 1. Cemetery. 2. Essential Services. 3. Kennels. 4. Livestock. 5. Public Recreational Facility. 6. Schools. 7. New wireless antenna and towers. b. The CUP for the Crosswinds Church was presented. Changes in item 14, 15, 16, 20, 26 and 28 we~e reviewed and revised. ' 6. ENGINEER- a. Culvert Issue - M/S/P Untiedt/Hiniker moved to apply for a permit for a new culvert at Mayfield Avenue as required by DNR. (5 ayes) b. Dust Control - The engineer decided to wait to have calcium chloride put down at the end of June instead of putting down magnesium chloride on May 27 which is more expensive and doesn't absorb as well. c. OTTA SEAL - OTTA Seal data will be e-mailed to the town board members. 7. WASTE MANAGEMENT - Torre Heiland was present for discussion. An update on recycling efforts but not limited to: a. Household batteries can go into household waste. b. Prepaid boxes are available on-line for recycling florescent light bulbs. c. Bulbs are ,smashed to extract and reuse mercury. d. A fee schedule is available for containers. e. Every hauler has a new customer fee. f. Papers, cans, etc., are items that are weight reduced. 8. PARK COMMmEE DISCUSSION - a. Outline park rules. b. Possibly barricade the Little Carnelian Park Trail. c. Township picnic at Otto Berg Park to be held the weekend before Labor Day. d. Rick Jacobson will check out Little Carnelian Park weekly. 9. COMMUNICATIONS MEETINGS - a. Rotate chair at each meeting. b. Recycling education to be in each newsletter. 10. CITY OF STILLWATER COMP DRAFT PLAN ZONING MAP - The Board has reviewed " \ ~ . ;. Stillwater Town Board Meeting - 5/22/08 Page Three the draft zoning map and is in agreement with the Neighborhood Commercial change proposed for the northeast corner of the County 12/County 15 intersection and the density change for the property just north of the County 15/62nd Street intersection. The Board also agrees with the continuation of the current zoning for the Research and Development zoned property along Highway 36. 11. ADJOURNMENT - M/S/P Countryman/Doriott moved to adjourn the town board meeting at 9:45 p.m. (5 ayes) Clerk Chairperson Approved OFFICIAL STATEMENT DATED JUNE 2, 2008 NEW ISSUE Rating: Requested from Moody's Investors Service In the opinion of Briggs and Morgan, Professional Association, Bond Counsel, based on present federal and Minnesota laws, regulations, rulings and decisions, at the time of their issuance and delivery to the original purchasers, interest on the Bonds is excludable from gross income for purposes of United States income tax and is excludable, to the same extent, in computing both gross and taxable net income for purposes of State of Minnesota income tax (other than Minnesota franchise taxes measured by income and imposed on corporations and financial institutions). Interest on the Bonds is not an item of tax preference for purposes of the altemative minimum tax imposed on individuals and corporations; however. interest on the Bonds is taken into account for the purpose of determining adjusted current eamings for purposes of computing the federal alternative minimum tax imposed on corporations. No opinion will be expressed by Bond Counsel regarding other state or federal tax consequences caused by the receipt or accrual of interest on the Bonds or arising with respect to ownership of the Bonds. (See "Tax Exemption" and 'Other Federal Tax Considerations" herein.) "I $5,345,000* City of Stillwater, Minnesota General Obligation Tax Increment Bonds, Series 2008B (Book Entry Only) Dated Date: July 1, 2008 Interest Due: Each February 1 and August 1, commencing February 1, 2009 The Bonds will mature February 1 as follows: 2009 2010 2011 2012 2013 $215,000 $ 80,000 $110,000 $125,000 $140,000 2014 2015 2016 2017 2018 $155,000 $175,000 $190,000 $205,000 $220,000 2019 2020 2021 2022 $240,000 $260,000 $270,000 $280,000 2023 2024 2025 2026 $290,000 $300,000 $315,000 $325,000 2027 2028 2029 2030 $340,000 $355,000 $370,000 $385,000 Proposals for the Bonds may contain a maturity schedule for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. The City may elect on February 1, 2019, and on any day thereafter, to prepay Bonds due on or after February 1, 2020 at a price of par plus accrued interest. The Bonds will be general obligations of the City for which the City pledges its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge tax increment revenues derived from the City's Financing District No. 10. Proceeds of the Bonds will be used to finance the construction of a municipal parking ramp in the City's Tax Increment Financing District No. 10 (a Redevelopment District), within Development District NO.1. Proposals must be for not less than $5,275,515 plus accrued interest on the total principal amount of the Bonds. Proposals must be accompanied by a good faith deposit in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $53,450, payable to the order of the City. Proposals shall specify rates in integral multiples of 5/100 or 1/8 of 1 %. Rates are not required to be in level or ascending order; however, the rate for any maturity cannot be more than 1 % lower than the highest interest rate of any of the preceding maturities. The Bonds will be awarded on the basis of True Interest Cost (TIC). The City will designate the Bonds as "qualified tax-exempt obligations" pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended, and the Bonds will not be subject to the alternative minimum tax for individuals. The Bonds will be issued as fully registered Bonds without coupons and, when issued, will be registered in the name of Cede & Co., as nominee of The Depository Trust Company ("DTC"). DTC will act as securities depository for the Bonds. Individual purchases may be made in book entry form only, in the principal amount of $5,000 and integral multiples thereof. Investors will not receive physical certificates representing their interest in the Bonds purchased (see "Book Entry System" herein). U.S. Bank National Association, St. Paul, Minnesota will serve as registrar (the "Registrar") for the Bonds. The Bonds will be available for delivery at DTC on or about July 16, 2008. * Preliminary, subject to change. PROPOSALS RECEIVED: June 17,2008 (Tuesday) until 10:30 A.M., Central Time AWARD: June 17, 2008 (Tuesday) at 7:00 P.M., Central Time B Springsted Further information may be obtained from SPRINGSTED Incorporated, Financial Advisor to the City, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101-2887 (651) 223-3000. For purposes of compliance with Rule 15c2-12 of the Securities and Exchange Commission, this document, as the same may be supplemented or corrected by the Issuer from time to time (collectively, the "Official Statement"), may be treated as an Official Statement with respect to the Obligations described herein that is deemed final as of the date hereof (or of any such supplement or correction) by the Issuer, except for the omission of certain information referred to in the succeeding paragraph. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Obligations, together with any other information required by law, shall constitute a "Final Official Statement" of the Issuer with respect to the Obligations, as that term is defined in Rule 15c2-12. Any such addendum shall, on and after the date thereof, be fully incorporated herein and made a part hereof by reference. By awarding the Obligations to any underwriter or underwriting syndicate submitting a Proposal therefor, the Issuer agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Obligations are awarded copies of the Official Statement and the addendum or addenda described in the preceding paragraph in the amount specified in the Terms of Proposal. The Issuer designates the senior managing underwriter of the syndicate to which the Obligations are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a Proposal with respect to the Obligations agrees thereby that if its bid is accepted by the Issuer (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Obligations for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. No dealer, broker, salesman or other person has been authorized by the Issuer to give any information or to make any representations with respect to the Obligations, other than as contained in the Official Statement or the Final Official Statement, and if given or made, such other information or representations must not be relied upon as having been authorized by the Issuer. Certain information contained in the Official Statement and the Final Official Statement may have been obtained from sources other than records of the Issuer and, while believed to be reliable, is not guaranteed as to completeness or accuracy. THE INFORMATION AND EXPRESSIONS OF OPINION IN THE OFFICIAL STATEMENT AND THE FINAL OFFICIAL STATEMENT ARE SUBJECT TO CHANGE, AND NEITHER THE DELIVERY OF THE OFFICIAL STATEMENT OR THE FINAL OFFICIAL STATEMENT NOR ANY SALE MADE UNDER EITHER SUCH DOCUMENT SHALL CREATE ANY IMPLICATION THAT THERE HAS BEEN NO CHANGE IN THE AFFAIRS OF THE ISSUER SINCE THE DATE THEREOF. References herein to laws, rules, regulations, resolutions, agreements, reports and other documents do not purport to be comprehensive or definitive. All references to such documents are qualified in their entirety by reference to the particular document, the full text of which may contain qualifications of and exceptions to statements made herein. Where full texts of documents prepared by or on behalf of the Issuer have not been included as appendices to the Official Statement or the Final Official Statement, they will be furnished on request. Any CUSIP numbers for the Obligations included in the Final Official Statement are provided for convenience of the owners and prospective investors. The CUSIP numbers for the Obligations have been assigned by an organization unaffiliated with the Issuer. The Issuer is not responsible for the selection of the CUSIP numbers and makes no representation as to the accuracy thereof as printed on the Obligations or as set forth in the Final Official Statement. No assurance can be given that the CUSIP numbers for the Obligations will remain the same after the date of issuance and delivery of the Obligations. TABLE OF CONTENTS PaQe(s) Terms of Proposal.................. ................. .... ................... ..... ................. ...... ...................... i-iv Introductory Statement... .......... ....... ................................. ....... ..... '" .............. ..... ....... ....... 1 Continuing Disclosure....................................................................................................... 1 The Bonds........................................................................................................................ 2 Authority and Purpose...................................................................................................... 4 Security and Financing .......... ................ .............................................. ............... ....... ....... 5 Future Financing............................................................................................................... 5 Litigation....................................... .................................................................................... 5 Legality.................................................. ........................................................................... 5 Tax Exemption.................................................................................................................. 5 Other Federal Tax Considerations.................................................................................... 6 Bank-Qualified Tax-Exempt Obligations ........ .................................................... ..... .... ...... 7 Rating........................................................................................................................ ....... 7 Financial Advisor ......... ........ ..... ........... .... .... ..... ..... .... ....... .... ............. .......... ........... ...... .... 8 Certification................................................................................................................... .... 8 City Property Values. ............. ........ ........ ..... ... ............. ............... .......... .... ............. ............ 9 City Indebtedness...... ............ ........ ............ ..... ......... ...... ............... ........ ............ .......... ...... 10 City Tax Rates, Levies and Collections.... ................. .......... ....... ................................. ...... 15 Funds On Hand.... '" ....................... .... ..... ........ .............. ............... ........ ....................... ..... 16 Cash and Investments............... ........... .... ...... ..... ............. ............ .......... .......... ............ .... 16 General Information Concerning the City..... ........ ... ......... .... ......... ........ ............................ 16 Governmental Organization and Services............... ........ ..... ................. ............. .......... ..... 19 Proposed Form of Legal Opinion............................................................................. Continuing Disclosure Undertaking .......... ....... .............. ....... .... ............. ................... Summary of Tax Levies, Payment Provisions, and Minnesota Real Property Valuation..... ......... ...... ..... .......... ........... ...... ....... ............ Excerpt of 2006 Annual Financial Statements ......................................................... Appendix I Appendix II Appendix III Appendix IV (This page was left blank intentionally.) THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $5,345,000* CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, June 17, 2008, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed BiddinQ. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. OR (b) Electronic BiddinQ. Notice is hereby given that electronic proposals will be received via PARIT~. For purposes of the electronic bidding process, the time as maintained by PARITY@ shall constitute the official time with respect to all Bids submitted to PARI~. Each bidder shall be solely responsible for making necessary arrangements to access PARIT'f9 for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARI~ shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARI~ shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARIty@. The City is using the services of PARITY@ soleLY as a communication mechanism to conduct the electronic bidding for the Bonds, and PARI~ is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY@, this Terms of Proposal shall control. Further information about PARI-ry@, including any fee charged, may be obtained from: PARITY@, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 Preliminary; subject to change. - i - DETAILS OF THE BONDS The Bonds will be dated July 1, 2008, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing February 1, 2009. Interest will be computed on the basis of a 360-day year of twelve 3D-day months. The Bonds will mature February 1 in the years and amounts* as follows: 2009 $215,000 2010 $ 80,000 2011 $110,000 2012 $125,000 2013 $140,000 2014 $155,000 2015 $175,000 2016 $190,000 2017 $205,000 2018 $220,000 2019 $240,000 2020 $260,000 2021 $270,000 2022 $280,000 2023 $290,000 2024 $300,000 2025 $315,000 2026 $325,000 2027 $340,000 2028 $355,000 2029 $370,000 2030 $385,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar, which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2019, and on any day thereafter, to prepay Bonds due on or after February 1, 2020. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. - ii - SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge tax increment revenues derived from the City's Financing District No. 10. The proceeds will be used to finance the construction of a municipal parking ramp in the City's Tax Increment Financing District NO.1 0 (a Redevelopment District), within Development District NO.1. TYPE OF PROPOSALS Proposals shall be for not less than $5,275,515 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $53,450, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the rate for any maturity cannot be more than 1 % lower than the highest rate of any of the preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (H) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. - Hi - Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 200 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated May 20, 2008 BY ORDER OF THE CITY COUNCIL Isl Diane Ward Clerk - IV- OFFICIAL STATEMENT $5,345,000* CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008B (BOOK ENTRY ONLY) INTRODUCTORY STATEMENT This Official Statement contains certain information relating to the City of Stillwater, Minnesota (the "City" or the "Issuer") and its issuance of $5,345,000* General Obligation Tax Increment Bonds, Series 2008B (the "Bonds", the "Obligations", or the "Issue"). The Bonds are general obligations of the City for which the City pledges its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge tax increment revenues derived from the City's Financing District NO.1 O. Inquiries may be directed to Mr. Larry Hansen, City AdministratorlTreasurer, City of Stillwater, 216 North Fourth Street, Stillwater, Minnesota 55082-4898, or by telephoning (651) 430-8801. Inquiries may also be made to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101-2887, or by telephoning (651) 223-3000. If information of a specific legal nature is desired, requests may be directed to Ms. Mary Ippel, Briggs and Morgan, Professional Association of Saint Paul, Minnesota, Bond Counsel, or by telephoning (651) 808-6620. CONTINUING DISCLOSURE In order to assist the Underwriters in complying with SEC Rule 15c2-12 (the "Rule"), pursuant to the Award Resolution and the Continuing Disclosure Undertaking to be executed on behalf of the City on or before Bond closing, the City has and will covenant (the "Undertaking") for the benefit of holders or beneficial owners of the Bonds to provide certain financial information and operating data relating to the City to certain information repositories annually, and to provide notices of the occurrence of certain events enumerated in the Rule to certain information repositories or the Municipal Securities Rulemaking Board and to any state information depository. The specific nature of the Undertaking, as well as the information to be contained in the annual report or the notices of material events, is set forth in the Undertaking in substantially the form attached hereto as Appendix II, subject to such modifications thereof or additions thereto as: (i) consistent with requirements under the Rule, (ii) required by the purchaser of the Bonds from the City and (Hi) acceptable to the Mayor and Clerk of the City. The City has never failed to comply in all material respects with any previous undertakings under the Rule to provide annual reports or notices of material events. A failure by the City to comply with the Undertaking will not constitute an event of default on the Bonds (although * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. - 1 - holders or other beneficial owners of the Bonds will have the sole remedy of bringing an action for specific performance). Nevertheless, such a failure must be reported in accordance with the Rule and must be considered by any broker, dealer or municipal securities dealer before recommending the purchase or sale of the Bonds in the secondary market. Consequently, such a failure may adversely affect the transferability and liquidity of the Bonds and their market price. THE BONDS General Description The Bonds are dated as of July 1, 2008 and will mature annually on February 1 as set forth on the cover of this Official Statement. The Bonds are issued in book entry form. Interest on the Bonds is payable February 1 and August 1 of each year, commencing February 1, 2009. Interest will be payable to the holder (initially Cede & Co.) registered on the books of the Registrar as of the fifteenth day of the calendar month next preceding such interest payment date. Principal of and interest on the Bonds will be paid as described in the section herein entitled "Book Entry System." The City has named U.S. Bank National Association, St. Paul, Minnesota as the Registrar for the Bonds and the City will pay for registration services. Optional Redemption The City may elect on February 1, 2019, and on any day thereafter, to prepay Bonds due on or after February 1, 2020. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. Book Entry System The Depository Trust Company ("DTC"), New York, New York, will act as securities depository for the Obligations. The Obligations will be issued as fully-registered securities registered in the name of Cede & Co. (DTC's partnership nominee) or such other name as may be requested by an authorized representative of DTC. One fully-registered certificate will be issued for each maturity of the Obligations, each in the aggregate principal amount of such maturity, and will be deposited with DTC. DTC is a limited-purpose trust company organized under the New York Banking Law, a "banking organization" within the meaning of the New York Banking Law, a member of the Federal Reserve System, a "clearing corporation" within the meaning of the New York Uniform Commercial Code, and a "clearing agency" registered pursuant to the provisions of Section 17 A of the Securities Exchange Act of 1934. DTC holds and provides asset servicing for securities that its participants ("Direct Participants") deposit with DTC. DTC also facilitates the post-trade settlement among Direct Participants of sales and other securities transactions in deposited securities through electronic computerized book-entry transfers and pledges between Direct Participants' accounts. This eliminates the need for physical movement of securities certificates. Direct Participants include securities brokers and dealers, banks, trust companies, clearing corporations, and certain other organizations. DTC is a wholly-owned subsidiary of The Depository Trust & Clearing Corporation ("DTCC"). DTCC, in turn, is owned by a number - 2 - of Direct Participants of DTC and members of the National Securities Clearing Corporation and Fixed Income Clearing Corporation all of which are registered clearing agencies. DTCC is owned by the users of its regulated subsidiaries. Access to the DTC system is also available to others such as securities brokers and dealers, banks, trust companies and clearing corporations that clear through or maintain a custodial relationship with a Direct Participant, either directly or indirectly ("Indirect Participants"). The DTC Rules applicable to its Participants are on file with the Securities and Exchange Commission. More information about DTC can be found at www.dtcc.com and www.dtc.ora. Purchases of Obligations under the DTC system must be made by or through Direct Participants, which will receive a credit for the Obligations on DTC's records. The ownership interest of each actual purchaser of each Obligation ("Beneficial Owner") is in turn to be recorded on the Direct and Indirect Participants' records. Beneficial Owners will not receive written confirmation from DTC of their purchase. Beneficial Owners are, however, expected to receive written confirmations providing details of the transaction, as well as periodic statements of their holdings, from the Direct or Indirect Participant through which the Beneficial Owner entered into the transaction. Transfers of ownership interests in the Obligations are to be accomplished by entries made on the books of Direct and Indirect Participants acting on behalf of Beneficial Owners. Beneficial Owners will not receive certificates representing their ownership interests in the Obligations, except in the event that use of the book-entry system for the Obligations is discontinued. To facilitate subsequent transfers, all Obligations deposited by Direct Participants with DTC are registered in the name of DTC's partnership nominee, Cede & Co., or such other name as may be requested by an authorized representative of DTC. The deposit of Obligations with DTC and their registration in the name of Cede & Co. or such other DTC nominee do not effect any change in beneficial ownership. DTC has no knowledge of the actual Beneficial Owners of the Obligations; DTC's records reflect only the identity of the Direct Participants to whose accounts such Obligations are credited, which mayor may not be the Beneficial Owners. The Direct and Indirect Participants will remain responsible for keeping account of their holdings on behalf of their customers. Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants to Indirect Participants, and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by arrangements among them, subject to any statutory or regulatory requirements as may be in effect from time to time. Beneficial Owners of Obligations may wish to take certain steps to augment the transmission to them of notices of significant events with respect to the Obligations, such as redemptions, tenders, defaults, and proposed amendments to the Obligations documents. For example, Beneficial Owners of the Obligations may wish to ascertain that the nominee holding the Obligations for their benefit has agreed to obtain and transmit notices to Beneficial Owners. In the alternative, Beneficial Owners may wish to provide their names and addresses to the registrar and request that copies of the notices be provided directly to them. Redemption notices are required to be sent to DTC. If less than all of the Obligations within a maturity are being redeemed, DTC's practice is to determine by lot the amount of the interest of each Direct Participant in such maturity to be redeemed. Neither DTC nor Cede & Co. (nor such other DTC nominee) will consent or vote with respect to the Obligations unless authorized by a Direct Participant in accordance with DTC's procedures. Under its usual procedures, DTC mails an Omnibus Proxy to the Issuer or Bond Registrar as soon as possible after the record date. The Omnibus Proxy assigns Cede & Co. 's consenting or voting rights to those Direct Participants to whose accounts the Obligations are credited on the record date (identified in a listing attached to the Omnibus Proxy). -3- Payment of principal, interest, and redemption premium, if any, on the Obligations will be made to Cede & Co. or such other nominee as may be requested by an authorized representative of DTC. DTC's practice is to credit Direct Participants' accounts, upon DTC's receipt of funds and corresponding detail information from the Issuer or its agent on the payable date in accordance with their respective holdings shown on DTC's records. Payments by Participants to Beneficial Owners will be governed by standing instructions and customary practices, as is the case with securities held for the accounts of customers in bearer form or registered in "street name," and will be the responsibility of such Participant and not of DTC (nor its nominee), the Bond Registrar, or the Issuer, subject to any statutory or regulatory requirements as may be in effect from time to time. Payment of principal, interest, and redemption premium, if any, to Cede & Co. (or such other nominee as may be requested by an authorized representative of DTC) is the responsibility of the Bond Registrar, Issuer, or the Issuer's agent. Disbursement of such payments to Direct Participants will be the responsibility of DTC, and disbursement of such payments to the Beneficial Owners will be the responsibility of Direct and Indirect Participants. A Beneficial Owner shall give notice to elect to have its Obligations purchased or tendered, through its Participant, to Trustee, and shall effect delivery of such Obligations by causing the Direct Participant to transfer the Participant's interest in the Obligations, on DTC's records, to Trustee. The requirement for physical delivery of Obligations in connection with an optional tender or a mandatory purchase will be deemed satisfied when the ownership rights in the Obligations are transferred by Direct Participants on DTC's records and followed by a book-entry credit of tendered Obligations to Trustee's DTC account. DTC may discontinue providing its services as securities depository with respect to the Obligations at any time by giving reasonable notice to the Issuer or its agent. Under such circumstances, in the event that a successor securities depository is not obtained, certificates are required to be printed and delivered. The Issuer may decide to discontinue use of the system of book-entry-only transfers through DTC (or a successor securities depository). In that event, certificates will be printed and delivered to DTC. The information in this section concerning DTC and DTC's book-entry system has been obtained from sources that the Issuer believes to be reliable, but the Issuer takes no responsibility for the accuracy thereof. AUTHORITY AND PURPOSE The Bonds are being issued pursuant to Minnesota Statutes, Chapters 469 and 475, and the City Charter. Proceeds of the Bonds will be used to finance the construction of a municipal parking ramp in the City's Tax Increment Financing District No. 10 (a Redevelopment District), within Development District NO.1. The composition of the Bonds is as follows: Project Costs Costs of Issuance Allowance for Discount Bidding Total $5,238,765 36,750 69,485 $5,345,000 -4- SECURITY AND FINANCING The Bonds are general obligations of the City for which the City pledges its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City pledges net revenues of the City's Tax Increment Financing District NO.1 O. Tax increment revenues collected through 2008 will be used to make the principal and interest payment due February 1, 2009. Thereafter, each year's collection of tax increment revenues, if collected in full, will be sufficient to pay 105% of the interest payment due August 1 in the year of collection and the principal and interest payment due February 1 the following year. The City does not anticipate the need to levy taxes for repayment of the Bonds. FUTURE FINANCING The City does not expect to issue any additional long-term debt within the next 90 days. LITIGATION The City is not aware of any threatened or pending litigation affecting the validity of the Bonds or the City's ability to meet its financial obligations. LEGALITY The Bonds are subject to approval as to certain matters by Briggs and Morgan, Professional Association, of St. Paul and Minneapolis, Minnesota, as Bond Counsel. Bond Counsel has not participated in the preparation of this Official Statement and will not pass upon its accuracy, completeness, or sufficiency. Bond Counsel has not examined nor attempted to examine or verify, any of the financial or statistical statements, or data contained in this Official Statement and will express no opinion with respect thereto. A legal opinion in~ubstantially the form set out in Appendix I herein will be delivered at closing. TAX EXEMPTION At closing Briggs and Morgan, Professional Association, Bond Counsel, will render an opinion that, at the time of their issuance and delivery to the original purchaser, under present federal and State of Minnesota laws, regulations, rulings and decisions (which excludes any pending legislation which may have a retroactive effect), the interest on each Bond is excluded from gross income for purposes of United States income tax and is excluded, to the same extent, in computing both gross income and taxable net income for purposes of State of Minnesota income tax (other than Minnesota franchise taxes measured by income and imposed on corporations and financial institutions), and that interest on the Bonds is not an item of tax preference for purposes of computing the federal alternative minimum tax imposed on individuals and corporations or the Minnesota alternative minimum tax applicable to individuals, estates or trusts; provided that interest on the Bonds is subject to federal income taxation to the -5- extent it is included as part of adjusted current earnings for purposes of computing the alternative minimum tax imposed on certain corporations. No opinion will be expressed by Bond Counsel regarding other federal or state tax consequences caused by the receipt or accrual of interest on the Bonds or arising with respect to ownership of the Bonds. Preservation of the exclusion of interest on the Bonds from federal gross income and state gross and taxable net income, however, depends upon compliance by the City with all requirements of the Internal Revenue Code of 1986, as amended, (the "Code") that must be satisfied subsequent to the issuance of the Bonds in order that interest thereon be (or continue to be) excluded from federal gross income and state gross and taxable net income. The City will covenant to comply with requirements necessary under the Code to establish and maintain the Bonds as tax-exempt under Section 103 thereof, including without limitation, requirements relating to temporary periods for investments and limitations on amounts invested at a yield greater than the yield on the Bonds. OTHER FEDERAL TAX CONSIDERATIONS Property and Casualty Insurance Companies Property and casualty insurance companies are required to reduce the amount of their loss reserve deduction by 15% of the amount of tax-exempt interest received or accrued during the taxable year on certain obligations acquired after August 7, 1986, including interest on the Bonds. Foreign Insurance Companies Foreign companies carrying on an insurance business in the United States are subject to a tax on income which is effectively connected with their conduct of any trade or business in the United States, including "net investment income." Net investment income includes tax-exempt interest such as interest on the Bonds. Branch Profits Tax A foreign corporation is subject to a branch profits tax equal to 30% of the "dividend equivalent amount" for the taxable year. The "dividend equivalent amount" is the foreign corporation's "effectively connected earnings and profits" adjusted for increase or decrease in "U.S. net equity." A branch's earnings and profits may include tax-exempt municipal bond interest, such as interest on the Bonds. Passive Investment Income of S Corporations Passive investment income, including interest on the Bonds, may be subject to federal income taxation under Section 1375 of the Code for an S corporation that has Subchapter C earnings and profits at the close of the taxable year if more than 25% of the gross receipts of such S corporation are passive investment income. -6- Financial Institutions For federal income tax purposes, financial institutions are unable to deduct any portion of the interest expense allocable to the ownership of certain tax-exempt obligations acquired after August 7, 1986, including the Bonds but for the designation as "qualified tax-exempt obligations." See "Bank-Qualified Tax-Exempt Obligations" below. Minnesota Tax Exemption The 1995 Minnesota Legislature enacted a law that included interest on obligations of Minnesota governmental units and Indian tribes in net income of individuals, estates and trusts for Minnesota income tax purposes if a court determines that Minnesota's exemption of such interest unlawfully discriminates against interstate commerce because interest on obligations of governmental issuers located in other states is not excluded. This law applies to taxable years that begin during or after the calendar year in which any such court decision becomes final, irrespective of the date on which the obligations were issued. The Court of Appeals of Kentucky recently held that Kentucky's exemption of interest on its own bonds, but not of interest on the bonds of other states, unlawfully discriminates against interstate commerce. In a decision released May 19, 2008, the United States Supreme Court has overturned this decision and confirmed the constitutionality of a state exempting from its own income tax the interest on bonds issued by itself and its political subdivisions while taxing the interest on other bonds. General The preceding is not a comprehensive list of all federal tax consequences which may arise from the receipt or accrual of interest on the Bonds. The receipt or accrual of interest on the Bonds may otherwise affect the federal income tax (or Minnesota income tax or franchise tax) liability of the recipient based on the particular taxes to which the recipient is subject and the particular tax status of other items of income or deductions. All prospective purchasers of the Bonds are advised to consult their own tax advisors as to the tax consequences of, or tax considerations for, purchasing or holding the Bonds. BANK-QUALIFIED TAX-EXEMPT OBLIGATIONS The City will designate the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code relating to the ability of financial institutions to deduct from income for federal income tax purposes, interest expense that is allocable to carrying and acquiring tax-exempt obligations. RATING An application for a rating of the Bonds has been made to Moody's Investors Service ("Moody's"), 7 World Trade Center, 250 Greenwich Street, 23rd Floor, New York, New York. If a rating is assigned, it will reflect only the opinion of Moody's. Any explanation of the significance of the rating may be obtained only from Moody's. - 7 - There is no assurance that a rating, if assigned, will continue for any given period of time, or that such rating will not be revised or withdrawn if, in the judgment of Moody's, circumstances so warrant. A revision or withdrawal of the rating may have an adverse effect on the market price of the Bonds. FINANCIAL ADVISOR The City has retained Springsted Incorporated, Public Sector Advisors, of St. Paul, Minnesota, as financial advisor (the "Financial Advisor") in connection with the issuance of the Bonds. In preparing the Official Statement, the Financial Advisor has relied on governmental officials who have access to relevant data to provide accurate information for the Official Statement, and the Financial Advisor has not been engaged, nor has it undertaken, to independently verify the accuracy of such information. The Financial Advisor is not a public accounting firm and has not been engaged by the City to compile, review, examine or audit any information in the Official Statement in accordance with accounting standards. The Financial Advisor is an independent advisory firm and is not engaged in the business of underwriting, trading or distributing municipal securities or other public securities and therefore will not participate in the underwriting of the Bonds. CERTIFICATION The City has authorized the distribution of this Official Statement for use in connection with the initial sale of the Bonds. As of the date of the settlement of the Bonds, the Purchaser will be furnished with a certificate signed by the appropriate officers of the City. The certificate will state that as of the date of the Official Statement, the Official Statement did not and does not as of the date of the certificate contain any untrue statement of material fact or omit to state a material fact necessary in order to make the statements made therein, in light of the circumstances under which they were made, not misleading. (The Balance of This Page Has Been Intentionally Left Blank) -8- CITY PROPERTY VALUES 2007/08 Indicated Market Value of Taxable Property: $2,430,952,119* Indicated market value is calculated by dividing the City's taxable market value of $2, 122,221,200 by the 2006 sales ratio of 87.3% for the City as determined by the State Department of Revenue. (2007 sales ratios are not yet available). 2007/08 Taxable Net Tax Capacity: $20,780,418 2007/08 Net Tax Capacity Less: Captured Tax Increment Tax Capacity Contribution to Fiscal Disparities Plus: Distribution from Fiscal Disparities 2007/08 Taxable Net Tax Capacity $24,248,977 (3,264,731 ) (2,161,142) 1,957,314 $20,780,418 2007/08 Taxable Net Tax Capacity By Class of Property Real Estate: Residential Homestead Residential Non-Homestead Commercial/I ndustrial* Other Classes Personal Property Total $15,432,800 2,894,357 2,178,674 71,549 203,038 $20,780,418 74.3% 13.9 10.5 0.3 1.0 100.0% Reflects adjustments for fiscal disparities and captured tax increment tax capacity. Trend of Values Indicated Market Value(a) Taxable Market Value Taxable Net Tax Capacity(b) 2007/08 2006/07 2005/06 2004/05 2003/04 $2,430,952,119 2,326,569,416 2,081,396,074 1,887,570,533 1,665,979,011 $2,122,221,200 2,031,095,100 1,802,489,000 1,594,997,100 1,381,096,600 $20,780,418 20,114,225 17,993,257 16,263,852 14,045,133 (a) Indicated market values are calculated by dividing the City's taxable market value by the sales ratio determined for the City each year by the State Department of Revenue. (b) See Appendix 111 for a discussion of taxable net tax capacity and the Minnesota property tax system. - 9 - Ten of the Largest Taxpayers in the City Taxpayer Xcel Energy Lakeview Memorial Hospital Target Corporation Four Star Land Development, LLC Supervalu Holdings Inc. Mikden of Stillwater LLC Diasorin Inc. Gen3, LLC Southmetro Centers V-LLC Stillwater MP II LLC Total Type of Property 2007/08 Net Tax Capacitv Utility Commercial Retail Residential Retail Commercial Industrial Commercial Commercial Commercial $ 310,788 308,883 266,238 265,280 255,513 190,032 183,922 174,878 166,624 160,848 $2,283,006* Represents 11.0% of the City's 2007/08 taxable net tax capacity. CITY INDEBTEDNESS Legal Debt Limit and Debt Margin* Legal Debt Limit (3% of Taxable Market Value) Less: Direct Debt Subject to Limitation (Including the Bonds) Legal Debt Margin As of March 31, 2008 $ 63,666,636 (19.400,000) $44,266,636 Beginning with issues having a settlement date after June 30, 2008, State statutes have increased the legal debt limit from 2% to 3% of the City's taxable market value. The legal debt margin is referred to statutorily as the "Net Debt Limit" and permits debt to be offset by debt service funds and current revenues which are applicable to the payment of debt in the current fiscal year. To conservatively state the legal debt margin, no such offset has been used to increase the margin as shown above. (The Balance of This Page Has Been Intentionally Left Blank) - 10- General Obligation Debt Supported Solely By Taxes* Principal Date Original Final Outstanding of Issue Amount Purpose Maturitv As of 3-31-08 12-1-98 $2,500,000 Capital Outlay 2-1-2019 $ 1,160,000 4-1-00 990,000 Capital Outlay 2-1-2010 200,000 2-1-02 7,840,000 Capital Outlay 2-1-2022 5,120,000 2-4-03 200,000 Capital Outlay 2-1-2009 50,000 4-1-03 1,345,000 Capital Outlay 2-1-2011 540,000 3-1-04 755,000 Capital Outlay 2-1~2012 380,000 3-1-05 1,480,000 Capital Outlay 2-1-2013 985,000 3-1-05 3,160,000 Capital Outlay Refunding 2-1-2021 2,730,000 3-1-05 2,695,000 Sports Center Refunding 6-1-2018 2,435,000 2-1-06 6,400,000 Capital Outlay 2-1-2026 5,665,000 3-1-07 1,290,000 Capital Outlay 2-1-2015 1,125,000 2-15-08 1 ,445,000 Capital Outlay 2-1-2016 1.445,000 Total $21,835,000 * These issues are subject to the statutory debt limit, except for the Sports Center Refunding Bonds, dated March 1, 2005, which are supported in part by facility revenues. General Obligation Debt Supported By Taxes and/or Special Assessments Principal Date Original Final Outstanding of Issue Amount Purpose Maturitv As of 3-31-08 4-1-00 $1,390,000 Local Improvements 2-1-2010 $ 250,000 3-1-04 4,695,000 Local Improvements 2-1-2017 3.485,000 Total $3,735,000 General Obligation Debt Supported By Tax Increment Date Original of Issue Amount Final Maturitv Purpose Tax Increment Refunding Tax Increment (this Issue) 2-1-2013 2-1-2030 4-1-03 $3.435,000 7-1-08 5,345,000 Total General Obligation Debt Supported by Revenues Date Original of Issue Amount Final Maturitv 2-1-2015 6-1-2020 Purpose Water Revenue Sports Facilities 4-1-00 $1,330,000 4-1-00 2,135,000 Total - 11 - Principal Outstanding As of 3-31-08 $1,840,000 5,345,000 $7,185,000 Principal Outstanding As of 3-31-08 $ 610,000 1,665,000 $2,275,000 Annual Calendar Year Debt Service Payments Including This Issue Year 2008 (at 3-31) 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Total G.O. Debt Supported Solelv bv Taxes Principal Principal & Interest $ 275,000 2,275,000 2,330,000 2,280,000 2,065,000 1,710,000 1,540,000 1,395,000 1,250,000 1,080,000 1 ,110,000 910,000 825,000 840,000 600,000 315,000 330,000 345,000 360,000 $21,835,000* $ 720,297.29 3,052,322.50 3,026,110.00 2,894,342.50 2,601,132.50 2,177,138.75 1,947,138.75 1,746,806.25 1,551,261.25 1,335,561.25 1,321,380.00 1,079,787.50 958,493.75 938,400.00 667,248.75 362,700.00 364,800.00 366,300.00 367.200.00 $27,478,421.04 74.2% of this debt will be retired within ten years. G.O. Debt Supported by Taxes and/or Special Assessments Principal Principal & Interest (Paid) $ 490,000 495,000 375,000 375,000 385,000 390,000 400,000 410,000 415,000 $3,735,000 (The Balance of This Page Has Been Intentionally Left Blank) - 12 - $ 62,843.75 608,120.00 597,276.25 463,562.50 452,312.50 450,147.50 442,067.50 438,140.00 433,355.00 422,885.00 $4,370,710.00 Annual Calendar Year Debt Service Payments Including This Issue (continued) G.O. Debt Supported bv Tax Increment Principal Year Principal & Interest(a) 2008 (at 3-31) (Paid) $ 29,186.25 2009 $ 560,000 835,119.59 2010 430,000 674,260.00 2011 475,000 705,522.50 2012 505,000 719,933.75 2013 540,000 737,620.00 2014 155,000 340,957.50 2015 175,000 355,337.50 2016 190,000 363,855.00 2017 205,000 371,642.50 2018 220,000 378,725.00 2019 240,000 390,040.00 2020 260,000 400,475.00 2021 270,000 400,137.50 2022 280,000 399,205.00 2023 290,000 397,732.50 2024 300,000 395,710.00 2025 315,000 398,023.75 2026 325,000 394,256.25 2027 340,000 394,885.00 2028 355,000 395,201.25 2029 370,000 394,702.50 2030 385,000 393,373.75 Total $7,185,000(b) $10,265,902.09 G.O. Debt Supported bv Revenues Principal Principal & Interest $ 90,000 185,000 190,000 195,000 200,000 205,000 210,000 215,000 140,000 150,000 155,000 165,000 175,000 $2,275,000(c) (a) Includes the Bonds at an assumed average annual interest rate of 4.10%. (b) 48.1% of this debt will be retired within ten years. (c) 78.2% of this debt will be retired within ten years. Other Long-Term Debt $ 194,713.75 299,100.00 294,540.00 289,561.25 284,180.00 278,310.00 272,020.00 265,395.00 180,632.50 182,545.00 178,928.75 179,806.25 180,031.25 $3,079,763.75 The City has entered into two non-interest-bearing stream protection and improvement loan agreements with the State of Minnesota to finance the diversion of storm water runoff from Brown's Creek. As of March 31,2008, the outstanding principal amount in total is $657,500. -13- Summary of Direct Debt G.O. Debt Supported Solely by Taxes G.O. Debt Supported Primarily by Taxes and/or Special Assessments G.O. Debt Supported by Tax Increment G.O. Debt Supported by Revenues Gross Debt $21,835,000 3,735,000 7,185,000 2,275,000 Less: Debt Service Funds* $(849,170) (504,248) (802,575) (886,800) Net Direct Debt $20,985,830 3,230,752 6,382,425 1,388,200 * Debt service funds are as of March 31, 2008 and include money to pay both principal and interest. Indirect Debt Debt Applicable to 2007/08 Taxable G.O. Debt Tax Capacity in City TaxinQ Unit(a) Net Tax Capacitv As of 3-31-08(b) Percent Amount Washington County $ 291,114,351 $120,760,000 7.1% $ 8,573,960 ISD No. 834 (Stillwater) 92,099,572 59,005,000 22.6 13,335,130 Northeast Metropolitan Intermediate School District (No. 916) 578,369,277(c) 365,000 3.5 12,775 Metropolitan Council 3,594,085,267 21,645,000(d) 0.6 129,870 Metro Transit District 2,807,278,163 144,015,000(e) 0.7 1 ,008.105 Total $23,059,840 (a) Only those units with debt outstanding are listed here. (b) Excludes tax anticipation certificates and revenue debt. (c) 2006 taxable net tax capacity figure. 2007 taxable net tax capacity figure is not yet available. (d) Excludes general obligation debt supported by sanitary sewer system revenues, 911 user fees, and housing rental payments and includes certificates of participation. (e) Includes lease revenue bonds, SUbject to annual appropriation, issued by the Bloomington Port Authority for constructing and equipping a transit station and parking ramp. Debt Ratios* To 2007/08 Indicated Market Value ($2,430,952,119) Per Capita (17,929 - 2006 Metropolitan Council Estimate) G.O. Net Direct Debt 1.26% $1 ,707 G.O. Indirect & Net Direct Debt 2.21% $2,993 * Excludes general obligation debt supported by revenues, revenue debt, loans with the State of Minnesota and capital leases. - 14- CITY TAX RATES, LEVIES AND COLLECTIONS Tax Capacity Rates 2007/08 For 2003/04 2004/05 2005/06 2006/07 Total Debt Onlv Washington County 28.593% 26.323% 24.770% 23.535% 23.708% 2.747% City of Stillwater (Urban) 51.951 51.629 49.243 46.498 48.186 15.431 ISD No. 834 (Stillwater)(a) 18.746 19.393 19.405 19.004 17.404 9.421 Northeast Metropolitan I ntermediate School District (No. 916) 0.083 0.075 0.066 -0- -0- -0- Special Districts(b) 8.207 7.181 7.016 8.143 8.158 1.464 Total 107.580% 104.601 % 100.500% 97.180% 97.456% 29.063% (a) Independent School District No. 834 (Stillwater) also has a 2007/08 tax rate of 0.12544% spread on the market value of property in support of an excess operating levy. (b) Special Districts include Metropolitan Council, Metropolitan Transit District, Washington County HRA, Metropolitan Mosquito Control District, Browns Creek Watershed, and the Regional Rail Authority. NOTE: Taxes are determined by multiplying the net tax capacity by the tax capacity rate, plus multiplying the referendum market value by the market value rate. This table does not include market value based rates. (see Appendix III). Tax Collections for the City Levv/Collect Net Levv * Collected During Collection Year Amount Percent Collected As of 12-31-07 Amount Percent 2007/08 2006/07 2005/06 2004/05 2003/04 $9,615,505 9,035,600 8,508,105 7,961,064 6,824,518 $8,844,193 8,336,910 7,794,567 6,706,058 (In Process of Collection) 97.9% $8,846,397 98.0 8,442,344 97.9 7,947,776 98.3 6,821,401 97.9% 99.2 99.8 99.9 The net levy excludes state aid for property tax relief and fiscal disparities, if applicable. The net levy is the basis for computing tax capacity rates. See Appendix III. - 15 - FUNDS ON HAND As of March 31, 2008 General Special Revenue Capital Projects Enterprise Debt Service: G.O. Debt Supported Solely by Taxes G.O. Debt Supported by Taxes and/or Special Assessments G.O. Debt Supported by Tax Increment G.O. Debt Supported by Revenues $ 2,384,127 2,465,498 10,380,439 2,161,517 849,170 504,248 802,575 886,800 $20,434,374 Total CASH AND INVESTMENTS As of March 31, 2008, the City's fund balance totaled $20,434,374. All investments are held in certificates of deposit, U.S. government and federal agency securities, and repurchase agreements. Interest rates of the City's investment portfolio range from 2.7% to 5.3%. The investments mature in a range of three months to ten years. A formal investment policy is maintained, with all investments for the City made by the City AdministratorlT reasurer. GENERAL INFORMATION CONCERNING THE CITY Stillwater is located in central Washington County on the St. Croix River, approximately 20 miles east of the Minneapolis/Saint Paul metropolitan area. Stillwater encompasses an area of approximately 7.64 square miles (4,891 acres). U.S. Census Population Year %Chanoe 2006 2000 1990 1980 1970 17,929* 15,143 13,882 12,290 10,191 18.4% 9.1 13.0 20.6 Metropolitan Council estimate. Although the City's tax base is primarily residential, the economy is influenced by a large number of public employers. The City of Stillwater is the Washington County Seat and the headquarters for Independent School District No. 834 (Stillwater Area). The adjacent cities of Bayport and Oak Park Heights are the homes of two major State correctional facilities. - 16- Major Employers in the Area Emplover Andersen Window Corporation(a) Washington County Independent School District No. 834 (Stillwater Area) Minnesota State Prison(a) Lakeview Memorial Hospital Cub Foods, Inc. DiaSorin Inc. Target Corporation Product/Service Windows and doors manufacturer County government Public education Correctional institution Medical Retail grocery and company headquarters Medical manufacturing Discount retail (a) These employers are outside the City of Stillwater. (b) Of these employees, 360 are in Oak Park Heights and 554 are in Bayport. Source: Telephone survey of individual employers, January 2008. Labor Force Data Approximate Number of Emplovees 3,700 1,106 989 914(b) 839 285 250 190 April 2008 Civilian Unemployment Labor Force Rate April 2007 Civilian Unemployment Labor Force Rate Washington County Minneapolis-St. Paul MSA State of Minnesota 130,247 1,852,759 2,936,598 4.5% 4.5 4.9 128,843 1,837,269 2,915,702 4.0% 4.2 4.7 Source: Minnesota Department of Employment and Economic Development. 2008 data are preliminary. Recent Development In the early 1970s, the City's residents and business owners began to encourage the historic preservation of the buildings in the community, both commercial and residential. This movement has been at least partially responsible for recapturing the historical rivertown character of the downtown business district. Many businesses and shops are housed in buildings more than 100 years old. Downtown Stillwater and eight residential structures are on the National Register of Historic Places. Another 61 homes are estimated to be eligible for the National Register. A number of the City's older homes have been restored to their historical character and are open for public tours. In addition, a substantial downtown infrastructure improvement project was completed in 1991 and 1992, which included the separation and replacement of the 100 year old storm sewer and sanitary sewer systems, new streets and sidewalks, and new street lighting. This restoration and preservation movement has generated a significant tourist trade that is important to the City's economy. The Comprehensive Plan calls for continued growth of the City to the west, with the total growth area to be approximately 1,800 acres. At build-out, this expansion could yield about 1,200 housing units and about 60 acres of non-retail light industrial and office property. At present, Phase I and II of this expansion are nearing completion and Phase III is under development. Phase III is known as the Millbrook project, which over its three stages will result in 272 homes. The infrastructure for the first stage of that development was completed during the 2007 construction season. The estimated price points for the homes in Millbrook range from $250,000 to $700,000. - 17 - The Comprehensive Plan also identifies specific downtown sites for redevelopment. Construction on three of these sites is nearly complete. The three sites are: (1) Terra Springs; (2) The Lofts; and (3) Stillwater Mills on Main. Together these three projects have developed 336 condominium units and 28,000 square feet of office/retail space. Sales of the condominium units are currently at 68%, though there is still about 50% of the non-residential space available. Summary of Building Permits 2008 (to 3-31) 2007 2006 2005 2004 2003 2002 2001 2000 1999 * Total Permits Number Value 172 1,014 602 705 1,149 1,717 2,067 1,616 1,606 624 SinQle-Familv Home Permits Number Value $ 10,293,541 73,127,457 42,227,032 112,429,967* 64,661,730 59,477,643 65,586,810 60,598,170 53,266,824 35,768,761 15 24 45 48 60 104 104 104 106 106 $ 3,038,430 7,138,155 13,752,721 15,583,397 17,613,769 27,265,978 25,822,696 23,856,139 26,585,488 21,541,330 Includes approximately $19,000,000 for Lofts of Stillwater, approximately $22,000,000 for the Mills on Main project and approximately $9,200,000 for Terra Springs buildings 5 and 6. Financial Institutions Commercial banks located in the City include Central Bank; Eagle Valley Bank, National Association; First State Bank and Trust; Lake Elmo Bank; Wells Fargo Bank, National Association; TCF National Bank Minnesota; S & C Bank; U.S. Bank National Association; and Jennings State Bank. Source: http://www3.fdic.gov/idasp/ Medical Services Lakeview Memorial Hospital, owned by a private nonprofit corporation, is a 97 -bed general hospital facility located in the City. There are three nursing homes in the City with a total of 264 licensed beds. Source: http://www.health.state.mn.usldivslfpc/directorylfpcdir.html Education Independent School District No. 834 (Stillwater Area) serves the City of Stillwater and some surrounding communities. The District has a 2007/08 enrollment of approximately 8,923 students in grades kindergarten through 12. The physical plant of the District includes ten elementary schools, two junior high schools, one senior high school, one alternative learning center, one early childhood family center, and one charter school. - 18 - GOVERNMENTAL ORGANIZATION AND SERVICES Organization The City has been a municipal corporation with a Mayor-Council form of government since 1854, and is organized and governed pursuant to a Home Rule Charter adopted in 1926. The Mayor is elected at-large, and all four Council members are elected by Wards to serve four-year overlapping terms of office. The present Council is comprised of the following members: Expiration of Term Ken Harycki Robert Gag Adam Nyberg Wally Milbrandt Mike Polehna Mayor Council Member (Ward 1) Council Member (Ward 2) Council Member (Ward 3) Council Member (Ward 4) January 2011 January 2011 January 2009 January 2009 January 2011 The Administrator is responsible for the daily management of City business and the administration of policy as directed by the Council. The City AdministratorlTreasurer, Mr. Larry Hansen, has served in this capacity since January 2002. Previously, Mr. Hansen was the City Administrator/ClerklTreasurer for the City of Stewartville, Minnesota. Official record keeping functions are the responsibility of the City Clerk, Ms. Diane Ward. Ms. Sharon Harrison serves as the Finance Director. The City employs approximately 95 full-time persons in its various departments, which include fire, police, public works, administration, parks and recreation, library, and public utilities. Services City-wide police protection is provided by 25 full-time personnel and officers. The Stillwater Fire Department, comprised of nine full-time members and 34 volunteers, serves the City and surrounding communities. Stillwater has a Class 4 fire insurance rating. Municipal sewer and water service is available to virtually all of the presently developed areas of the City. The water utility is governed by a three-member Board of Water Commission, all of whom are appointed by the Mayor with approval of the City Council. ~.. The water supply is taken from seven wells. The combined pumping capacity for the wells is 6,285 gallons per minute. The system has a storage capacity of 3.25 million gallons. Daily water demand for the City averages 2.2 million gallons per day; peak demand is estimated at 6.8 million gallons per day. Although the City owns and maintains its own sanitary and storm sewer collection systems, the wastewater treatment plant and certain other core facilities are owned and operated by the Metropolitan Council's Office of Environmental Services ("OES") an agency of the Metropolitan Council. Electricity and natural gas are provided by Xcel Energy. - 19- Pensions All full-time and certain part-time employees of the City are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). The PERA administers the Public Employees Retirement Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF) which are cost-sharing multiple-employer public employee retirement systems. Public Employees Retirement Fund members belong to either the Coordinated Fund or the Basic Fund. Coordinated members are covered by Social Security and Basic members are not. All police officers, fire fighters and peace officers who qualify for membership by statute are covered by the Police and Fire Fund. The PERA plans provide pension benefits, deferred annuity, and death and disability benefits. Benefits are established by State statute. The City's contributions to the Public Employees Retirement Fund for the years ended December 31,2006, 2005, and 2004 were $192,817, $173,764, and $165,497, respectively. The City's contributions to the Public Employees Police and Fire Fund for the years ended December 31, 2006, 2005, and 2004 were $218,790, $182,647, and $165,538, respectively. The City's contributions were equal to the contractually required obligations for each year as set by state statute. The Board of Water Commission employees also participate in the Public Employees Retirement Fund. The Commission's contribution to the Public Employees Retirement Fund for the years ended December 31,2006,2005, and 2004 were $18,194, $17,044, and $17,303, respectively. Fire pensions are payable from the Stillwater Firemen's Relief Association, an organization incorporated under Minnesota Statutes to which the City contributes. Contributions were made by the State of Minnesota in 2006,2005, and 2004 totaling $163,008, $162,719, and $164,408, respectively, and no contribution was required to be made by the City. Other Postemployment Benefits The Governmental Accounting Standards Board (GAS B) has issued Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions (GASB 45), which addresses how state and local governments must account for and report their obligations related to post-employment healthcare and other non-pension benefits (referred to as Other Post Employment Benefits or "OPEB"). GASB 45 requires that local governments account for and report the annual cost of OPEB and the outstanding obligations and commitments related to OPEB in essentially the same manner as they currently do for pensions. The City provides health insurance for retired City employees and officials who meet PERA eligibility requirements and who have been employed by the City for a minimum of 10 years. The rate of coverage is not based on length of service. This coverage may also extend to the retiree's family. This benefit was discontinued for new employees starting December 1, 1988. As of December 31, 2006, the City had 43 participants. The City currently finances the plan on a pay-as-you-go basis. During 2006 the City expended $324,984 for these benefits. The retiree benefits discussed above are the City's only OPEB. Beginning with the fiscal year ending December 31, 2008, the City must report an annual OPEB cost based on actuarially determined amounts that, if paid on an ongoing basis, will provide sufficient resources to pay these benefits as they come due. The City may establish its OPEB liability at zero as of the beginning of the initial year of implementation; however the unfunded actuarial liability is required to be amortized over future periods. - 20- The City hired Hanf Actuarial to perform an actuarial analysis of the projected yearly cost of these benefits. The actuarial estimate is not known at this time. The City expects to establish its OPEB liability at zero for December 31, 2008 and expects to have no unfunded liability with respect to these benefits. General Fund Budget Summary Revenues: 2007 Amended Budget 2008 Adopted Budget Property Taxes Franchise Fees Licenses and Permits Special Assessments Intergovernmental Charges for Services Fines and Forfeits Miscellaneous $ 6,122,892 410,000 851,865 4,500 1,214,449 1,231,284 100,700 164,830 $10.100,520 $ 6,791,509 423,000 478,559 3,500 958,816 1,213,502 120,700 221,000 $10.210.586 Total Revenues Expenditures: General Government Public Safety Public Works $ 3,076,253 $ 3,011,161 4,353,470 4,542,103 2,031 , 199 1 ,838,302 $ 9.460,922 $ 9,391 ,566 $ 639,598 $ 819,020 $ 1,073,441 $ 972,200 12,000 15,000 (1 ,725,039) (1 ,806,220) $ (639,598) $ (819,020) -0- -0- $ 3 775.012 $ 3.775.012 Total Expenditures Revenue Over (Under) Expenditures Other Financing Sources (Uses): Transfers In Sale of Property Transfers Out* Total Other Financing Sources (Uses) Net Changes In Fund Balance Projected Fund Balance - December 31 Normal operating transfers to special revenue funds - Special Events, Library, Parks, DARE, and Capital Projects. - 21 - (This page was left blank intentionally.) APPENDIX I PROPOSED FORM OF LEGAL OPINION BRIGGS N MORGAN W2200 First National Bank Building 332 Minnesota Street St. Paul MN 55101-1396 tel 651.808.6600 fax 651.808.6450 BRIGGS $5,345,000 GENERAL OBLIGATION TAX INCREMENT BONDS, SERIES 2008B CITY OF STILLWATER WASHINGTON COUNTY MINNESOTA We have acted as bond counsel in connection with the issuance by the City of Stillwater, Washington County, Minnesota (the "Issuer"), of its $5,345,000 General Obligation Tax Increment Bonds, Series 2008B, bearing a date of original issue of July 1,2008 (the "Bonds"). We have examined the law and such certified proceedings and other documents as we deem necessary to render this opinion. We have not been engaged or undertaken to review the accuracy, completeness or sufficiency of the Official Statement or other offering material relating to the Bonds, and we express no opinion relating thereto. As to questions of fact material to our opinion, we have relied upon the certified proceedings and other certifications of public officials furnished to us without undertaking to verify the same by independent investigation. Based upon such examinations, and assuming the authenticity of all documents submitted to us as originals, the conformity to original documents of all documents submitted to us as certified or photostatic copies and the authenticity of the originals of such documents, and the accuracy of the statements of fact contained in such documents, and ba~ed upon present Minnesota and federal laws (which excludes any pending legislation which may have a retroactive effect on or before the date hereof), regulations, rulings and decisions, it is our opinion that: The proceedings show lawful authority for the issuance of the Bonds according to their terms under the Constitution and laws of the State of Minnesota now in force. The Bonds are valid and binding general obligations of the Issuer and all of the taxable property within the Issuer's jurisdiction is subject to the levy of an ad valorem tax to pay the same without limitation as to rate or amount; provided that the enforceability (but not the validity) of the Bonds and the pledge of taxes for the payment of the principal and interest thereon is subject to the exercise of judicial discretion in accordance with general principles of equity, to the constitutional powers of the United States of America and to bankruptcy, insolvency, reorganization, moratorium and other similar laws affecting creditors' rights heretofore or hereafter enacted. 1-1 At the time of the issuance and delivery of the Bonds to the original purchaser, the interest on the Bonds is excluded from gross income for United States income tax purposes and is excluded, to the same extent, from both gross income and taxable net income for State of Minnesota income tax purposes (other than Minnesota franchise taxes measured by income and imposed on corporations and financial institutions), and is not an item of tax preference for purposes of the federal alternative minimum tax imposed on individuals and corporations or the Minnesota alternative minimum tax applicable to individuals, estates or trusts; it should be noted, however, that for the purpose of computing the federal alternative minimum tax imposed on corporations, such interest is taken into account in determining adjusted current earnings. The opinions set forth in the preceding sentence are subject to the condition that the Issuer comply with all requirements of the Internal Revenue Code of 1986, as amended, that must be satisfied subsequent to the issuance of the Bonds in order that interest thereon be, or continue to be, excluded from gross income for federal income tax purposes and from both gross income and taxable net income for State of Minnesota income tax purposes. Failure to comply with certain of such requirements may cause the inclusion of interest on the Bonds in gross income and taxable net income retroactive to the date of issuance of the Bonds. We express no opinion regarding other state or federal tax consequences caused by the receipt or accrual of interest on the Bonds or arising with respect to ownership of the Bonds. BRIGGS AND MORGAN Professional Association 1-2 APPENDIX II CONTINUING DISCLOSURE UNDERTAKING This Continuing Disclosure Undertaking (the "Disclosure Undertaking") is executed and delivered by the City of Stillwater, Minnesota (the "Issuer"), in connection with the issuance of $5,345,000 General Obligation Tax Increment Bonds, Series 2008B (the "Bonds"). The Bonds are being issued pursuant to a Resolution adopted on June 17,2008 (the "Resolution"). Pursuant to the Resolution and this Undertaking, the Issuer covenants and agrees as follows: SECTION 1. Purpose of the Disclosure Undertaking. This Disclosure Undertaking is being executed and delivered by the Issuer for the benefit of the Owners and in order to assist the Participating Underwriters in complying with SEC Rule 15c2-12(b)(5). SECTION 2. Definitions. In addition to the definitions set forth in the Resolution, which apply to any capitalized term used in this Disclosure Undertaking unless otherwise defined in this Section, the following capitalized terms shall have the following meanings: "Annual Report" shall mean any annual financial information provided by the Issuer pursuant to, and as described in, Sections 3 and 4 of this Disclosure Undertaking. "Audited Financial Statements" shall mean the financial statements of the Issuer audited annually by an independent certified public accounting firm, prepared pursuant to generally accepted accounting principles promulgated by the Financial Accounting Standards Board, modified by governmental accounting standards promulgated by the Government Accounting Standards Board. "Dissemination Agent" shall mean such party from time to time designated in writing by the Issuer to act as information dissemination agent and which has filed with the Issuer a written acceptance of such designation. "Fiscal Year" shall be the fiscal year of the Issuer. "Governing Body" shall, with respect to the Bonds, have the meaning given that term in Minnesota Statutes, Section 475.51, Subdivision 9. "MSRB" shall mean the Municipal Securities Rulemaking Board. "National Repository" shall mean any Nationally Recognized Municipal Securities Information Repository for purposes of the Rule. Currently, the following are National Repositories: Bloomberg Municipal Repository 100 Business Park Drive Skillman, NJ 08558 Phone: 609-279-3225; Fax: 609-279-5962 www.bloomberg.com/markets/rates/municontacts.html Email: Munis@Bloomberg.com 11-1 DPC Data Inc. One Executive Drive Fort Lee, NJ 07024 Phone: 201-346-0701; Fax: 201-947-0107 www.munifilings.com Email: nrmsir@dpcdata.com Interactive Data Pricing and Reference Data, Inc. Attn: NRMSIR 100 William Street, 15th Floor New York, NY 10038 Phone: 212-771-6999 or 800-689-8466; Fax: 212-771-7390 www.interactivedata.com Email: NRMSIR@interactivedata.com Standard & Poor's Securities Evaluations, Inc. 55 Water Street - 45th Floor New York, NY 10041 Phone: 212-438-4595; Fax: 212-438-3975 www.disclosuredirectorv.standardandpoors.com Email: nrmsirrepositorv@sandp.com "Occurrence(s)" shall mean any of the events listed in Section 5.A. of this Disclosure Undertaking. "Official Statement" shall be the Official Statement dated June 2, 2008, prepared in connection with the Bonds. "Owners" shall mean the registered holders and, if not the same, the beneficial owners of any Bonds. "Participating Underwriter" shall mean any of the original underwriters of the Bonds required to comply with the Rule in connection with offering of the Bonds. "Repository" shall mean each National Repository and each State Depository. "Resolution" shall mean the resolution or resolutions adopted by the Governing Body of the Issuer providing for, and authorizing the issuance of, the Bonds. "Rille" shall mean Rule 15c2-12(b)(5) adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as the same may be amended from time to time or interpreted by the Securities and Exchange Commission. "State" shall mean the State of Minnesota. "State Depository" shall mean any public or private repository or entity designated by the State as a state depository for the purpose of the Rule. As of the date of this Disclosure Undertaking, there is no State Depository in Minnesota. 11-2 SECTION 3. Provision of Annual Reports. A. Beginning in connection with the Fiscal Year ending on December 31, 2007, the Issuer shall, or shall cause the Dissemination Agent to, as soon as available, but in any event not later than December 31, 2008, and by December 31 of each year thereafter, provide to each Repository an Annual Report which is consistent with the requirements of Section 4 of this Disclosure Undertaking. B. If the Issuer is unable to provide to the Repositories an Annual Report by the date required in subsection A, the Issuer shall send a notice of such delay and estimated date of delivery to each Repository or to the MSRB and to the State Depository, if any. SECTION 4. Content and Format of Annual Reports. The Issuer's Annual Report shall contain or incorporate by reference the financial information and operating data pertaining to the Issuer listed below as of the end of the preceding Fiscal Year. The Annual Report may be submitted to each Repository as a single document or as separate documents comprising a package, and may cross-reference other information as provided in this Disclosure Undertaking. The following financial information and operating data shall be supplied: A. An update of the operating and fmancial data of the type of infonnation contained in the Official Statement under the captions: City Property Values; City Indebtedness; and City Tax Rates, Levies and Collections. B. Data extracted from preliminary, unaudited financial statements of the Issuer and from past audited financial statements of the Issuer in the form and of the type contained in the Appendix of the Official Statement. C. Audited Financial Statements of the Issuer. The Audited Financial Statements of the Issuer may be submitted to each Repository separately from the balance of the Annual Report. In the event Audited Financial Statements of the Issuer are not available on or before the date for filing the Annual Report with the appropriate Repositories as set forth in Section 3.A. above, unaudited financial statements shall be provided as part of the Annual Report. The accounting principles pursuant to which the financial statements will be prepared will be pursuant to generally accepted accounting principles promulgated by the Financial Accounting Standards Board, as such principles are modified by the governmental accounting standards promulgated by the Government Accounting Standards Board, as in effect from time to time. If Audited Financial Statements are not provided because they are not available on or before the date for filing the Annual Report, the Issuer shall promptly provide them to the Repositories when available. 11-3 SECTION 5. Reporting of Significant Events. A. This Section 5 shall govern the giving of notices of the occurrence of any of the following events with respect to the Bonds, if material: (1) principal and interest payment delinquency; (2) non-payment related defaults; (3) unscheduled draws on debt service reserves reflecting financial difficulties; (4) unscheduled draws on credit enhancements reflecting financial difficulties; (5) substitution of credit or liquidity providers, or their failure to perform; (6) adverse tax opinions or events affecting the tax-exempt status of the security; (7) modifications to rights of security holders; (8) Bond calls; (9) defeasances; (10) release, substitution or sale of property securing repayment of the Bonds; and (11) rating changes. B. Whenever an event listed in Section 5.A. above has occurred, the Issuer shall as soon as possible determine if such event would constitute material information for Owners of Bonds. If knowledge of the Occurrence would be material, the Issuer shall promptly file a notice of such Occurrence with each National Repository or the MSRB and with the State Depository, if any. C. The Issuer agrees to provide or cause to be provided, in a timely manner, to each National Repository or the MSRB and to the State Depository, if any, notice of a failure by the Issuer to provide the Annual Reports described in Section 4. SECTION 6. Termination of Reporting Obligation. The Issuer's obligations under this Disclosure Undertaking shall terminate upon the legal defeasance, prior redemption or payment in full of all of the Bonds. SECTION 7. Dissemination Agent. The Issuer may, from time to time, appoint or engage a Dissemination Agent to assist it in carrying out its obligations under this Disclosure Undertaking, and may discharge any such Agent, with or without appointing a successor Dissemination Agent. SECTION 8. Amendment~ Waiver. Notwithstanding any other provision of this Disclosure Undertaking, the Issuer may amend this Disclosure Undertaking, and any provision of this Disclosure Undertaking may be waived, if (a) a change in law or change in the ordinary business or operation of the Issuer has occurred, (b) such amendment or waiver would not, in and of itself, cause the undertakings herein to violate the Rule if such amendment or waiver had been effective on the date hereof but taking into account any subsequent change in or official interpretation of the Rule, and (c) such amendment or waiver is supported by an opinion of counsel expert in federal securities laws to the effect that such amendment or waiver would not materially impair the interests of Owners. 11-4 SECTION 9. Additional Information. Nothing in this Disclosure Undertaking shall be deemed to prevent the Issuer from disseminating any other information, using the means of dissemination set forth in this Disclosure Undertaking or any other means of communication, or including any other information in any Annual Report or notice of an Occurrence, in addition to that which is required by this Disclosure Undertaking. If the Issuer chooses to include any information in any Annual Report or notice of an Occurrence in addition to that which is specifically required by this Disclosure Undertaking, the Issuer shall have no obligation under this Disclosure Undertaking to update such information or include it in any future Annual Report or notice of an Occurrence. SECTION 10. Default. In the event of a failure of the Issuer to provide information required by this Disclosure Undertaking, any Owner may take such actions as may be necessary and appropriate, including seeking mandamus or specific performance by court order, to cause the Issuer to comply with its obligations to provide information under this Disclosure Undertaking. A default under this Disclosure Undertaking shall not be deemed an Event of Default under the Resolution, and the sole remedy under this Disclosure Undertaking in the event of any failure of the Issuer to comply with this Disclosure Undertaking shall be an action to compel performance. SECTION 11. Beneficiaries. This Disclosure Undertaking shall inure solely to the benefit of the Issuer, the Participating Underwriters and Owners from time to time of the Bonds, and shall create no rights in any other person or entity. SECTION 12. Reserved Rights. The Issuer reserves the right to discontinue providing any information required under the Rule if a final determination should be made by a court of competent jurisdiction that the Rule is invalid or otherwise unlawful or, subject to the provisions of Section 8 hereof, to modify the undertaking under this Disclosure Undertaking if the Issuer determines that such modification is required by the Rille or by a court of competent jurisdiction. , 2008. CITY OF STILLWATER, MINNESOTA Date: By Its Mayor By Its Clerk 11-5 (This page was left blank intentionally.) APPENDIX III SUMMARY OF TAX LEVIES, PAYMENT PROVISIONS, AND MINNESOTA REAL PROPERTY VALUATION (effective through levy year 2007/payable year 2008) Following is a summary of certain statutory provisions effective through levy year 2007/payable year 2008 relative to tax levy procedures, tax payment and credit procedures, and the mechanics of real property valuation. The summary does not purport to be inclusive of all such provisions or of the specific provisions discussed, and is qualified by reference to the complete text of applicable statutes, rules and regulations of the State of Minnesota. Property Valuations (Chapter 273, Minnesota Statutes) Assessor's Estimated Market Value. Each parcel of real property subject to taxation must, by statute, be appraised at least once every five years as of January 2 of the year of appraisal. With certain exceptions, all property is valued at its market value, which is the value the assessor determines to be the price the property to be fairly worth, and which is referred to as the "Estimated Market Value." Limitation of Market Value Increases. Minn. Stat., Sec. 273.11, Subdivision 1 a, was amended in 2005. For assessment years 2005 and 2006, the amount of the increase shall not exceed the greater of (1) 15% of the value in the preceding assessment, or (2) 25% of the difference between the current assessment and the preceding assessment. For assessment year 2007, the amount of the increase shall not exceed the greater of (1) 15% of the value in the preceding assessment, or (2) 33% of the difference between the current assessment and the preceding assessment. For assessment year 2008, the amount of increase shall not exceed the greater of (1) 15% of the value in the preceding assessment or (2) 50% of the difference between the current assessment and the preceding assessment. Taxable Market Value. The Taxable Market Value is the value that property taxes are based on, after all reductions, limitations, exemptions and deferrals. It is also the value used to calculate a municipality's legal debt limit. Indicated Market Value. The Indicated Market Value is determined by dividing the Taxable Market Value of a given year by the same year's sales ratio determined by the State Department of Revenue. The Indicated Market Value serves to eliminate disparities between individual assessors and equalize property values statewide. Net Tax Capacity. The Net Tax Capacity is the value upon which net taxes are levied, extended and collected. The Net Tax Capacity is computed by applying the class rate percentages specific to each type of property classification against the Taxable Market Value. Class rate percentages vary depending on the type of property as shown on the last page of this Appendix. The formulas and class rates for converting Taxable Market Value to Net Tax Capacity represent a basic element of the State's property tax relief system and are subject to annual revisions by the State Legislature. Property taxes are determined by multiplying the Net Tax Capacity by the tax capacity rate, plus multiplying the referendum market value by the market value rate. 11I-1 Property Tax Payments and Delinquencies (Chapters 275, 276, 277, 279-282 and 549, Minnesota Statutes) Ad valorem property taxes levied by local governments in Minnesota are extended and collected by the various counties within the State. Each taxing jurisdiction is required to certify the annual tax levy to the county auditor within five (5) working days after December 20 of the year preceding the collection year. A listing of property taxes due is prepared by the county auditor and turned over to the county treasurer on or before the first business day in March. The county treasurer is responsible for collecting all property taxes within the county. Real estate and personal property tax statements are mailed out by March 31. One-half (1/2) of the taxes on real property is due on or before May 15. The remainder is due on or before October 15. Real property taxes not paid by their due date are assessed a penalty that, depending on the type of property, increases from 2% to 4% on the day after the due date. In the case of the first installment of real property taxes due May 15, the penalty increases to 4% or 8% on June 1. Thereafter, an additional 1 % penalty shall accrue each month through October 1 of the collection year for unpaid real property taxes. In the case of the second installment of real property taxes due October 15, the penalty increases to 6% or 8% on November 1 and increases again to 8% or 12% on December 1. Personal property taxes remaining unpaid on May 16 are deemed to be delinquent and a penalty of 8% attaches to the unpaid tax. However, personal property that is owned by a tax-exempt entity, but is treated as taxable by virtue of a lease agreement, is subject to the same delinquent property tax penalties as real property. On the first business day of January of the year following collection all delinquencies are subject to an additional 2% penalty, and those delinquencies outstanding as of February 15 are filed for a tax lien judgment with the district court. By March 20 the county auditor files a publication of legal action and a mailing of notice of action to delinquent parties. Those property interests not responding to this notice have judgment entered for the amount of the delinquency and associated penalties. The amount of the judgment is subject to a variable interest determined annually by the Department of Revenue, and equal to the adjusted prime rate charged by banks but in no event is the rate less than 10% or more than 14%. Property owners subject to a tax lien judgment generally have five years (5) in the case of all property located outside of cities or in the case of residential homestead, agricultural homestead and seasonal residential recreational property located within cities or three (3) years with respect to other types of property to redeem the property. After expiration of the redemption period, unredeemed properties are declared tax forfeit with title held in trust by the State of Minnesota for the respective taxing districts. The county auditor, or equivalent thereof, then sells those properties not claimed for a public purpose at auction. The net proceeds of the sale are first dedicated to the satisfaction of outstanding special assessments on the parcel, with any remaining balance in most cases being divided on the following basis: county - 40%; town or city - 20%; and school district - 40%. Property Tax Credits (Chapter 273, Minnesota Statutes) In addition to adjusting the taxable value for various property types, primary elements of Minnesota's property tax relief system are: property tax levy reduction aids; the circuit breaker credit, which relates property taxes to income and provides relief on a sliding income scale; and targeted tax relief, which is aimed primarily at easing the effect of significant tax increases. The circuit breaker credit and targeted credits are reimbursed to the taxpayer upon application by the taxpayer. Property tax levy reduction aid includes educational aids, local governmental aid, equalization aid, county program aid and disparity reduction aid. 111-2 Levy Limitations for Counties and Cities (Chapter 366) The 2008 Legislature enacted provisions to establish levy limitations for taxes levied for collection in 2009, 2010 and 2011. At this time, the bill has been assigned Chapter 366 for 2008 and has been presented to, but not yet signed by, the Governor. Basically, levy increases for cities over 2,500 population and for counties are limited to its levy aid base or levy limit base for collection in the prior year, (1) plus the lesser of 3.9 percent or the percentage growth in the implicit price deflator, (2) plus an adjustment for population increases and (3) plus increases in taxable market value due to new construction of certain class 3 property (com mercial/industrial). Certain property tax levies are authorized outside of the new overall levy limitations ("special levies"). Special levies can be made outside of levy limits for multiple purposes including, but not limited to, bonded indebtedness, certificates of indebtedness, tax or aid anticipation certificates of indebtedness, and to provide for the bonded indebtedness portion of payments made to another political subdivision of the State of Minnesota. In order to receive approval for any special levy claims outside of the overall levy limitation, requests for such special levies must be submitted to the Commissioner of Revenue by the date specified in the year in which the levy is to be made for collection in the following year. The Commissioner of Revenue has the authority to approve, reduce, or deny a special levy request. Final adjustments to all levies must be made by the Department of Revenue on or before December 10. Debt Limitations All Minnesota municipalities (counties, cities, towns and school districts) are subject to statutory "net debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Net debt is defined as the amount remaining after deducting from gross debt the amount of current revenues that are applicable within the current fiscal year to the payment of any debt and the aggregate of the principal of the following: 1. Obligations issued for improvements that are payable wholly or partially from the proceeds of special assessments levied upon benefited property. 2. Warrants or orders having no definite or fixed maturity. 3. Obligations payable wholly from the income from revenue producing conveniences. 4. Obligations issued to create or maintain a permanent improv_ement revolving fund. 5. Obligations issued for the acquisition and betterment of public waterworks systems, and public lighting, heating or power systems, and any combination thereof, or for any other public convenience from which revenue is or may be derived. 6. Certain debt service loans and capital loans made to school districts. 7. Certain obligations to repay loans. 8. Obligations specifically excluded under the provisions of law authorizing their issuance. 9. Certain obligations to pay pension fund liabilities. 10. Debt service funds for the payment of principal and interest on obligations other than those described above. 11. Obligations issued to pay judgments against the municipality. 111-3 Levies for General Obligation Debt (Sections 475.61 and 475.74, Minnesota Statutes) Any municipality that issues general obligation debt must, at the time of issuance, certify levies to the county auditor of the county(ies) within which the municipality is situated. Such levies shall be in an amount that if collected in full will, together with estimates of other revenues pledged for payment of the obligations, produce at least five percent in excess of the amount needed to pay principal and interest when due. Notwithstanding any other limitations upon the ability of a taxing unit to levy taxes, its ability to levy taxes for a deficiency in prior levies for payment of general obligation indebtedness is without limitation as to rate or amount. Metropolitan Revenue Distribution (Chapter 473F, Minnesota Statutes) "Fiscal Disparities Law" The Charles R. Weaver Metropolitan Revenue Distribution Act, more commonly known as "Fiscal Disparities," was first implemented for taxes payable in 1975. Forty percent of the increase in commercial-industrial (including public utility and railroad) net tax capacity valuation since 1971 in each assessment district in the Minneapolis/St. Paul seven-county metropolitan area (Anoka, Carver, Dakota, excluding the City of Northfield, Hennepin, Ramsey, Scott, excluding the City of New Prague, and Washington Counties) is contributed to an area-wide tax base. A distribution index, based on the factors of population and real property market value per capita, is employed in determining what proportion of the net tax capacity value in the area- wide tax base shall be distributed back to each assessment district. (The Balance of This Page Has Been Intentionally Left Blank) 111-4 STATUTORY FORMULAE: CONVERSION OF TAXABLE MARKET VALUE (TMV) TO NET TAX CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS Local Tax Local Tax Local Tax Local Tax Local Tax Payable Payable Payable Payable Payable Property Type 2004 2005 2006 2007 2008 Residential Homestead (1a) Up to $500,000 1.00% 1.00% 1.00% 1.00% 1.00% Over $500,000 1.25% 1.25% 1.25% 1.25% 1.25% Residential Non-homestead Single Unit Up to $500,000 1.00% 1.00% 1.00% 1.00% 1.00% Over $500,000 1.25% 1.25% 1.25% 1.25% 1.25% 1-3 unit and undeveloped land (4b1) 1.25% 1.25% 1.25% 1.25% 1.25% Market Rate Apartments Regular (4b1) 1.25% 1.25% 1.250% 1.25% 1.25% Low-Income (4d) 1 1 0.751 0.75%1 0.75%1 Commercial/Industrial/Public Utility (3a) Up to $150,000 1.50% 1.50% 1.50% 1.50% 1.50% Over $150,000 2.00% 2.00% 2.00% 2.00% 2.00% Electric Generation Machinery 2.00% 2.00% 2.00% 2.00% 2.00% Commercial Seasonal Residential Homestead Resorts (1c) Up to $500,000 1.00% 1.00% 1.00% 0.55% 0.55% $500,000 - $2,200,000 1.25% 1.25% 1.25% 1.00% 1.00% Over $2,200,000 1.25% 1.25% 1.25% 1.25% 1.25% Seasonal Resorts (4c) Up to $500,000 1.00% 1.00% 1.00% 1.00% 1.00% Over $500,000 1.25% 1.25% 1.25% 1.25% 1.25% Seasonal Recreational Residential (4c1) 1.00%2 1.00%2 1.00%2 1.00%23 Up to $500,000 1.00% Over $500,000 1.25% 1.25%2 1.25%2 1.25%2 1.25%23 Disabled Homestead (1b) Up to $32,000 0.45% 0.45% 0.45% 0.45% 0.45% $32,000 to $500,000 1.00% 1.00% 1.00% 1.00% 1.00% Over $500,000 1.25% 1.25% 1.25% 1.25% 1.25% Agricultural Land & Buildings Homestead Up to $500,000 1.00% 1.00%2 1.00%2 1.00%2 1.00% Over $500,000 1.00% 1.00%2 1.00%2 1.00%2 1.25% Remainder of Farm Up to $790,0004 0.55% 0.55%2 0.55%2 0.55%2 0.55%3 Over $790,0004 1.00% 1.00%2 1.00%2 1.00%2 1.00%3 Non-homestead 1.00% 1.00%2 1.00%2 1.00%2 1.00%3 1 Classification abolished for pay 2004 and pay 2005, and re-established at a rate of 0.75% in pay 2006 and thereafter. ~ Subject to the State General Property Tax. 4 Exempt from referendum market value tax. Increased from $690,000 in payable 2007. 111-5 (This page was left blank intentionally.) APPENDIX IV EXCERPT OF 2006 ANNUAL FINANCIAL STATEMENTS The City is audited annually by an independent certified public accounting firm. Data on the following pages was extracted from the City's comprehensive annual financial report for fiscal year ended December 31, 2006. (The City's annual financial report for fiscal year ended December 31, 2007 is not yet available.) The reader should be aware that the complete financial statements may contain additional information which may interpret, explain or modify the data presented here. The Government Finance Officers Association of the United States and Canada (GFOA) has awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Stillwater, Minnesota for its Comprehensive Annual Financial Report for the fiscal year ended December 31, 2006. The Certificate of Achievement is the highest form of recognition for excellence in State and local government financial reporting. In order to be awarded a Certificate of Achievement, a governmental unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such reports must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City received a Certificate of Achievement each year since 1989. IV-1 LarsenAllen. ...... CPA., Co.....h..... et AcI~uots --..- INDEPENDENT AUDITORS' REPORT t-IonoratlIe Mayor and Members of the City Counc:il City of StiDwater StiHwater. Minnesota We haVe audl1ed the aa:ompanying fmancial statements of the govemmentaI 8dMties, the businesS-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City r::J StiIwater, Mimesota. as of and b" the year ended December 31. 2006. Mlich collectively comprise the CIly's basic financial stmemenls as listed In the table of contents. These financial sla1emenls are the responsibility or the City of Stillwater's management Our responsibility is to express opinions on these 1inandaI statements based on our audit. We c:onduded our aucIlt in accordanee with auditing standards generally accepted In the United States of AmeriCa. Those standards require that we plan and peIform the audit to obtain reasonable 8SSlI1Inc8 about whether the flfl8llciaJ s18tements are free of material misstatement An audit includes examining. on a test basi&. evidence supporting the amounts and disclosures in the financial statements. An audit also incIucIes assessing the acx:ountlng principles used and signifJC8llt estimates made by management. as well as evaluating the overall financial statement presentation. We beliew Ihat our audit provides 8 reasonable basis for our opWUons. In our opinion. the financial statements referred to above present fair1y. In all material respects, the A1Spedive financial position of the gOYemmental aclivities, the bLJSine&s.type adMlies, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of StlllWater. as of December 31. 2006. and the respective changes in financial position and cash ftaNs, where applicable, thereof and the budgetary comparison for the gener&l and major special revenue funds for the year !hen ended in conforrnil.y with accounting principles generally accepted in the United States of America. The management's discussion and analysis as listed in the table of contents is not a required part ct the besic financi8l statements but is supplementary infonnation required by acccunting principals generally accepted In the United Slates of America. We have applied certain imiled procedUres. which c:ansisted principally of inquiries r::J management regarding the me1hods of measurement and presentation of the reqUired supplementary information. However. we did not audlt the information and express no opinion on It. Our audit was conducted for the purpose of forming opinions on the financial statements that coIIec:tively comprise the CIty of Stillwater's bask: financial statemenls. The combining and individual fund financial statements and other suppl8mentary information are presented for purposes of additional analysis and are not a required part of the basic financial &Uitements. TIle combining and indMdual fund. financial statements and other sUpplementary information have been subjected to the auditing pnx:eclures applied in the audit of the basic fmanc:ial statements and, in our opinion, are fairly stated in all material respects In relation to the basic financial statements taken . a whole. The intJ'Oductory and statistical sections as listed in the table of contents are presented fer purposes of additional analysis and are not required parts of the basic financial s1atementS. This information was not subjected to the auditing procedures applied in the audit of the basic financial statements. and. accorcIingly. we express no opinion on them. ~~~/ LarsonAllen UP Minneapolis, Minnesota June 20, 2007 IV-2 CITY OF STILLWATER, MINNESOTA STATEMENT OF NET ASSETS December 31, 2006 Component Primary Government Unit Govemmental Buslness-type Activities Activities Total Water ASSETS Cash end pooled investments S 22,788,000 $ 2,138,223 S 24.926,223 $ 1.992,161 Accrued interest receivable 178,867 15,729 194.596 42,218 Receivable (net of allowance for uncoll~bles) 3,770.218 457,682 4,227,900 153,092 Internal balances 89.747 (89,747) Due from other governments 18.429 7,542 25,971 Due from primary government 108,142 Prepaid items 90.099 99,750 189,849 26,083 Inventories 55,874 DefelTed charges 387,865 387,865 15,524 Capital assets. nondepreciable SO.81 1 ,211 388.993 31,2OQ,204 7.741 Capital assets (net of accumulated depreciation) 51,861.477 7,021.586 58,883,063 10,432,094 Total assets 109,995,913 10,038,758 120.035,671 12,832.929 LlABlLmES Accounts payable 562.057 173,128 735,185 45,375 Contracts payable 725.491 725.491 Salaries payable 337.012 26,869 363,881 Uneamed revenue 65,880 65,880 20,295 Due to other governments 284,208 3.052 287,260 Due to component unit 100,618 7.524 108,142 Deposits payable 305.668 305,868 Accrued expenses 39,597 Accrued interest payable 453,438 453.438 17,357 Premium on issued debt 60,199 60,199 Noncurrent liabilities; Due within one year 4,018,350 14,676 4.033,026 99,695 Due in more than one year 30;426.238 59.823 30,486,061 750.749 Total tiabilities 37.339,159 285.072 37.624.231 973,068 NET ASSETS Invested in capital assels. net of related debt 55,618,821 7.410.579 63,029.400 9.649.836 Restricted fOr: Debt service 7.117.308 7,117,308 Unrestricted 9.920,625 2.344,107 12.264.732 2.210,026 Total net assets $ 72,656.754 S 9.754.686 $ 82,411.440 $ 11.859.861 The notes to the fmandal statements are integral part of this statement IV-3 0( ~ co~ i ~~ i 1=" ri ~f i ~! :1 ffil E :E-u - 1!!.5 lL 00(.. o .... ~ CO~ (.) .. c 1= I fs i: tj 'a c: .,I! t ! . -~ : I.. <<IE -c::. 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MINNESOTA RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS December 31, 2006 Amounts reported for governmental activities in the statement of net assets are different because: T ota) fund balance - total governmental funds (page 31 ) Capital assets used in govemmental activities are not fina'1Cial resources and, therefore. are not reported in the governmental funds. Governmental capital assets Accumulated depreciation Other long-tenn assets that are not available to pay for current-period expenditures and. therefore. are deferred in the govemmenzal funds. Delinquent property taxes and special assessments Deferred special assessments Accounts receivable Long-tenn liabilities are not due and payable in the current period, and. therefore. are not reported in the govemmental funds. Long-term debt payable Compensated absences Accrued interest payable Unamortized premium Unamonized refunding and issuance costs Net assets of governmental activities (page 27) The notes to the financial statements 819 an li1tegra/ part of this sb1tement. IV-6 102.373.125 (19.700.437) 288.382 2,888,957 58.600 . {33.736.500) (708,088) (453,438) (60.199) 387.865 $ 21,318.487 82.672.688 3..235.939 (34.570,360) $ 72,656.754 ""!Q~;;:~t;Ul;:?~~"'j~~ ~~~.ota..C'!~~cc..<,,!;i..., 21100>:g...........~.......1I) iOf'-~~CJ)~~~....~U;~ 10": ~N ~ ~ N ... i ---8 !Ji ~ '; ; '; ~ . . ~.~ ~- . ....0..... ..; iii N eo .... :B :: '" ~~ '~r~~ ,~ c-..... ....CO co i;fJ _or" ~ C"i"": .. !I ~ ~ '~ ~I ~ $!UlCJ>O>O~ O:!t:~;Z ~~i"':"': ~~ -:8 <'> ... - cO) 2 10 iO ~ ;;: ~;el ~;i;i.-olj) g8g~~8~ ........C') ,..11:I G.~ It) i Ii '; ~ ~ .~~ m ~~~ ~ ~ ~~ - ....... T~I ~ '~I '1 ~, 'i~ ! ~~~ ~ !e. ~~ q ... '~ ~II .!2 '~~ ~ i c: III !! ... :! c: ~ !! ~ ~ c: ~ ... S 2 .. 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J; t:f o ~ 8 a!~ Oz,,: z::>'" c: II. .. vi-d: I/.I~i O:z., :;)W_ cso cZi ~o:'V A.Wc: )(~I/.I 1/.1_.. -v I Ii ~ :;) z ~ W 0: ~ ... z W :::E ~ III ~ - '0> 'C..,.-Ol Cf') .....(1)00 .., co........... iii ...; ati'!1 _.....('1 co co - CD CIi m ..., .... 01 ~ 'C') ~. ('oj II} q - '~.$ ot g q "'IO,:g~'f;t~ ~ -.lIq, <<l i'ii ;Z:g ~ ..: .,..: lc ~~.. Kef eil~ ~o: IrJ oi> ....i. m... ui.... ... ~ 'co ~ o <<l q ..... m ui ~ o :I Z z 2 Ii ~ ~ -l j: III u. o ~ U o . ...'" on ... CD .., ('l . :g~, ~ :t~~N~I:;~ oc-N iii ltiui.o.....:.....; .o~ :; ;~...~~~~ 00..., I() ~~ 01 ... , li 0;-10 ~:tg iii"';"': CDO('l onCl:! ::. It) co N . g8l~ ~&jr;; ..........,. c.; ~ 'ft"'- '8 II) m ... U) 'm <<> .0 co N .0 ! .. c: & 'E W i.. i ~1 = i ~ ... ~ -oa ~ 5 ~.8: ~ 1D ~,,1O:.Q CI i~g-g liji >o::>~~.a UIl Z""t:1lIl!!= 10: ~:S1O:~~g!!9i _ Z!'lf'lI"Q.Ec' ~ ~ " .!! .! 0 .::> ~ jij ! UI ~ t! ~ !H ~ >o~ .. =!~~tB~~ ~ o II> ! c: 4> - ~ - al ........ c: "" !t..- u. _ co; 0 E~.E ....~~i2 ~!~ 8:n~c,E :3 ~t~~i5~fi :i~~~-g Ill: 01. g " 9 ::; .!o! - il5! OJ .. !. E e~~l!!~6~!.1O.!!;..!!.; ~ii~~~81~:gisi~i~ lfaC)o..o..dw~c!lo.._ID'" .no ~ ;; -.8 ~I i'? ...8 c c ... II Jill " "0 C C :J ::l "-I&. SJ! ... ~lsJ!! .. Icii~~:i ~~ 1rJ~~;...E$; ...21 1/.1 ~",,"Il..c c;:Co; :;)~~:CI..8.."-O.!!!- ~ Ii ~ ~IJj~I~)$ iii 0.. I- ll. ::l (f) .5 0 u. .5 8,;::E << IV~7 CITY OF STILLWATER, MINNESOTA RECONCIUATlON OF THE STATEMENT OF REVENUES. EXPENDITURES, AND CHANGES IN FUND BAlANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTJVmES Year Ended December 31,2006 Amounts reported for governmental activities in the statement of aclivities (page 29) are different because; Net change in fund balances. total governmental funds (page 35) Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital OU1Iays Depreciation expense The net effect of various miscellaneous transactions involving capital assets, indud~ sales, trade-ins and donations, is to Increase net assets. Proceeds on the sale of assets Loss on the disposal of assets Contributions Revenues in the s1arernent of activities that do not provide CUlTent financial resources are not reported as revenues in the govemmental funds. Deferred property taxes Deferred special assessments Other Long-term debt (e.g., bonds, leases) proceeds provide current financial resources to govemmental funds. While issuing debt increases long-tenn liabilities in 1he statement of net assets. Repayment of principal of long-term debt is eln expenditure in the governmental funds, while the repayment reduces long-term liabilities in the statement of net assets. Interest is recognized as an expenditure in the governmental funds when it is due, however, in the statement of activities interest expense is recognized as it accrues regardless of when it is due. In addition. g(:)Vemmental funds report the effect of issuance costs, premiums end similar items when the debt is initially issued, whereas these amounts are deferred and amortized Ln the statement of activities. The net effect of these differences in the treatment of long-term debt and related items is as follows; Bond proceeds Princlpal retirement on long-term debt Bonci premium Bond issuance costs Change in accrued interest expense Amortization of premium, refunding, issuance costs Some expenses reported in the statement of activities do not require the use of current flNlncial resources and , therefore. are not report as expenditures in governmental funds. Compensated absences decrease Change in net assets of governmental activities (page 29) The notes to the fmanciaJ stat8ments are int/Jg1l31 part of tm$ statement. IV-8 15.268.927 (2.412.145) (23.597) (6,744) 5,142.847 50,879 109,020 (512,736) (6.400.000) 9.306.000 (34,171) 84,179 35,083 (34.286) 46.489 S (9,367 .932) 12,856.782 5,112.506 (352.837) 2.956.805 45,489 $ 11,251,813 CITY OF SnLLWATER, MINNESOTA GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2006 Variance with Budgeted Amounts Final Budget Positive Original F"mai Actual Amounts (Negativet REVENUES Property taxes $ 5.601.045 S 5.352.899 $ 5,415.400 S 52.501 Franchise taxes 400.000 400,000 415.143 15.143 Licenses and permits 692.730 692.730 468.259 (224.471) Special assessments 4.500 4,500 18.185 13.685 lmergovemmenlal 1,409.062 1.649,.208 1.622.217 (26.991) Charges for services 1.194,767 1.194.767 1,121,169 (73.598) Fines and forfeits 101.S00 101.500 122.073 20.573 Interest SO,OOO 50,000 105.642 55.642 MiS<:ellaneous 83.500 93.800 66.165 (27.635) Total revenues 9.537,104 9,549.404 9.354,253 (195.151 ) EXPENDITURES General government Mayor and council 150.850 150.850 141.191 9,659 Sections 42.337 42.337 40,578 1,759 MIS support services 190.672 195,672 181,087 14,585 Finance 403,006 403.006 382.065 20,941 Administration 578, 160 578,160 558,555 19.605 Legal/City attorney 269.389 269.389 271,506 (2. 117) P1ant1Cityhall 274.042 274.042 266.305 7,737 Community development 314.031 314,031 311,861 2.170 Unallocated 447.695 447,695 440,494 7,201 Public safety Police 2,620,618 2.528.287 2.543.499 (15,212) Fire 1,341,094 1,318.321 1.236.813 81,508 Inspections 320.629 320.629 270,559 50,070 Civil defense 15,066 15.066 2,771 12.295 Public works Engineering S81,623 381.623 343,679 37.944 Streets 1,313.493 1.313,493 , .275.896 37 ,597 Total expenditures 8,662.705 8.552.601 8.266.859 265.742 Excess (deficiency) of revenues over expenditures 874,399 996,803 1.087.394 90.591 OTHER FINANCING SOURCES (USES) Transfers in 727,050 742.050 598.498 (14S,552) Transfers (out) (1.601,449) (1,738.853) (1.601.449) 137.404 Sale of property 21.006 21.006 Total other financing sources (uses) (874.399) (996.803) (981.945) 14.858 Net change in fund balance $ $ 105.449 $ 105,449 Fund balance~January 1 $;689.563 Fund balanc~r 31 S ~. 775.012 The notes to the financial statements are an integral part ofthis statement. IV-9 CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY RECREATION CENTER FUND STATEMENT OF REVENUES. EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31. 2006 Variance with Budgeted Amoun1S Final Budget Positive Original Final Actual Amounts (Negative) REVENUES Charges for services $ 1.244,400 S 1.244.400 $ 1.231.845 $ (12.555) Interest 20,000 20,000 54.105 34.105 Donations 68.000 68.000 66,882 [1.118) Total revenues 1.332,400 , .332.400 1.352.832 20.432 EXPENDITURES Current Culture and recreation Recreation center ice arena 968.788 963,788 757.285 206,503 Recreation center fieldhouse 295.524 295,524 199,194 96.330 Liy Lake ice arena 282.888 282,888 130,166 152,722 Total' expenditures 1.547.200 1,542.200 1.086.645 455.555 Excess (deficiency) of revenues over expenditures (214.800) (209.800) 266.187 475,987 OTHER FINANCING SOURCES (USES) Transfers In 214,800 209.800 6,597 (203.203) Transfers (out) {272.784 ) (272.784) Total other financing sources (uses) 214.800 209.800 (266.187) (475,987) Net change in fund balance $ S $ Fund balance-January 1 935;654 Fund balance-December 31 S 93t)j)54 The notes to the flllanciaJ statements are an integral part of this statement. IV-10 IV-11 CITY OF STlLLWATER. MINNESOTA PARKS FUND STATEMENT OF REVENUES, EXPENDITURES. AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31,2006 Variance with Budgeted Amounts Final Budget Positive OrigInal Fine! Ac:tuaJ Amounts {Negative} REVENUES Uoenses and permits $ 1.000 S 1,000 $ 1.712 $ 712 Charges for services 10,500 10.500 11,345 845 Interest 5,000 5,000 11.747 6.747 M"JSCeIlaneous 300 300 279 (21) Total revenues 16,800 16.800 25.083 8.283 EXPENDITURES Current Culture and recreation 1,.636,272 1.711,272 998.548 712.724 Excess (cleficiency) of revenues over expenditures (1,619.472) (' .694,472) (973.465) 721.007 OTHER FINANCING SOURCES (USES) Transfers in 1,609.472 1,684.472 994,344 (690.126) Sale of propert>j 10,000 10.000 3.050 (6.950) Tolal other fmancing sources (uses) 1,619,472 1,694.472 997.394 (697,078) Net change in fund balance $ $ 23,929 $ 23.929 Fund balance-January 1 276..201 Fund balance-Oecember 31 S 300.130 The notes to the financial statements are an integtal part of this statement.. IV-12 ~ o m z z i ~ ~ t(IJ fIJ ~i8 Iii~~ ziP; ~ti.! !Z-E w<<s ::E~! ~f l- II) I&. o r: CJ f tf" : i c: "l:(! i~:J &II I E > !ii iicl .. I c .. i . 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G) ~ g ~ ~~~ ~ IS"; ~'~~'it~~l ~I C\I..... fl),- ca - .....C"):: III ... 18 . ~8 . ~:'! -~ ~~::. C) fD ~ <It ... ~ggS . ~!l !~ - ....- II> ... en ... Il) G) g - ~ ..... l'l :!: tit :a ... ! ~'! - en ~ ~ ~!~ C) sj":... t::. N e Q)' CO--i-j 001 ~ ~;::S~~ :; t: ~ ....~ ..: ..,~ ~ ~ .., N M ... c E I U> .%: ~ t; .r: .!! ~ 8 ~ i ~ ! ~= ~ J "'~ i 3i D~ ij ~ i ; i~ ji i i i s i i FI= 1'" ~ ~;3 "-5 :: l ~ a ~ i c:.....c: ~ .~ ~ 1!I :s ; :~-~~~it& i~~ ~~i~ ~ ~ ~!II!ii.I~IIII!lil I I ~Iiglli~~iiij~!sii ~ ~ ~i~i~i2j~~i~8!~~8'" ! i ~~!~lcw - 5 ~ uo8~ ~ ~ =f z ~ CITY OF STILLWATER, MINNESOTA STATEMENT OF NET ASSETS FIDUCIARY FUNDS Oecernber31,2006 ASSETS Cash and pooled investments Cash and pooled investments. held in escrow Total Assets LIABILITIES Accounts payable Total Liabilities TlF Note Agency Fund S $ 56,253 271,523 327,776 $ S 327,776 327.776 The notes to the financial statements are an integral part of this statement. 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CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2006 NOTE 15 CONDUrr DEBT OBLIGATIONS The City has authorized the issuance of the following conduit debt Obligations: Award I&sue Outstanding Date Amount 12/31/2008 11/19/1996 1.740,000 $ 1,545,000 11/19/1996 385.000 305,000 11/19/1996 2.550,000 2.220.000 Type MulIi-Iamily HousIng Revenue RetiJndir.g Taxable Wti-family Housing Refunding Muli-family Housing Revenue Refunding Variable Rate Demand Private School Facility Revenue Variable Rate Demand Mulli-tamily Housing Revenue Minneso1a Health Care Revenue Tax Increment Revenue Bonds Total 1215120OO 3,155,000 3.120,000 61412002 7.aao.000 7.880,000 61112005 30,000.000 30,000,000 712012006 2.390.000 2.390,000 $ 47,460,000 These bonds are secured by the property financed and are payable solely from pledged revenues in accordance with the terms of the indenture. The bonds do not constitute a debt or indebtedness of the City or a charge against the general credit or taxing powers of the City. The bonds do not constitute indebtedness, pecuniary liability, general or moral obligation or pledge of faith or credit or any taxing power. Accordingly. these bonds have not been induded or reported in the. accompanying financial statements. In addition, the City is the trustee of the escrow to facilitate the repayment of the debt of the Tax Increment Reventle Bonds only. NOTE 16 SUBSEQUENT EVENTS Subsequent to December 31. 2006. the City Council authorized the issuance and public sale of $1,290.000 General Obligation Capi1a1 OuUay Bonds, Series 2007A These bonds were issued on and dated March 8, 2007. IV-28 City Code Chapter 3 Court ordered clean up by means of an injunction Zonin Health Abatement Garbage houses Code Minn. Stat. 45A.04 9 Assess clean up costs Eminent Domain Houses beyond repair Minn. 7 9 Stat. City acquires possessIOn and re- sells property. Minn. Stat. 5 9463 Hazardous Building Abatement Action in District Court Repair and assess costs Abatement Order Messy yards Brush Trash City Code Chapter 38 Notice that if corrective action not taken, City authorities will take action and assess property 1S Citation Messy yards Weeds Trash City Code Fines up to $300 Civil LAW ,J SUMMARY OF EXISTING LAWS FOR PROBLEM PROPERTIES -,-"... 11~~11~ y---- 1\~~a:!;r~I."~~~ ~~~~J\ ~!L .-fJ~ ~r~ I'! i "x ~ V "0' I - - __~ II '----~,., ,1 I J-~ ~ ~ L 1__ 111 ""I~ A i .L-l. I, if i" M ~..,.,.I.. I ~~N-<jf:= [ Ill' f '-I \ " I .I) 1"'- 11\\ 1"1 2\ I ~' 1 !":\'(- ~ 1'1 I ~ '-' lEI _ I ' \ ~\ ~~\8:T;;/...../~!.1 I c=n ~ IiIIJtnITh-. \ !"~ '<:"1 1/' tL- ,,~~ II, ~ nil' 'A 1 p, ~."\ .... ;) E:L___l.;' 7..{/-1 I _~()} J ",' // 1 ,r-- I. r==rbY~~'~; ~~.I ",-~f-b!..i=-~.J. ;/"..1.~,-~-I1 I(~i " 7" Tn-~ ~'~~m ~1; 1}:;--;~.j .l~Jlf-..g""lrn .f---J.J.--.! 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CD"'O o -0) or ;:+ X 3 CD :::J - ~i~n5illl~ ~ o 0 0 . . S>> -. CO""" 0> .., - ~mm~ N N N :2'" D>::l::l CIl 0 < 0:;::;:2: 0 0 0 m ::TCl>Cl>~ mOO .... ~Cif-:<o -..J en CD _ D>m::l ... N-,-,n o~';o g......Nc _N<.D::l I -<: .... CO r- (I) (Q (I) ~ c. "tJ ... o "'C CD ~ ... - '" - :J: . ... ~ ,. ~ n ~ <:> ~ ;: - z; ~ z ~ rD ~ "T1 o ca n - o tn c: ca tn , en 1"'+ -. - ~ Q) 1"'+ CD ..., "'U ..., o "'C CD Q- "T1 o ..., CD (") - o en c ..., CD en 3rd level ramp extension - This deduct spaces by about 16 would save $210,795 but Staff believes that some of the deduct altematives are less appropriate, since we feel they are essential the project. We would recommend that these items would not be eliminated from the project: would reduce the number of 2 3 A less expensive fac;ade treatment on the north, south, and west facades. $95,000 and will not impact the aesthetics noticeably. Do not complete the green space improvements beyond turf establishment triangle area or the area north of the ramp. These could be completed later through Park Board projects. This would save $45,000. Reduce the streets cape improvements along 2nd Street so that the sidewalk is simplified and level of landscaping finish is reduced. This will save $85,000 and the landscaping can be upgraded with other funds in the future. to the Street with capital funds for the 3rd This WI save about The deduct altematives Staff supports some of the deduct the parking facility. However, staff bel that staff would suggest are appropriate are since they will not impact the aesthetics or functionality of eves some of the deduct altematives should remain in the project. altematives, DEDUCT ALTERNATIVES DISCUSSION spreadsheet. the total project LSA Design has prepared a Refined Construction Estimate (RCE) and deduct alternatives. The total project cost is now $5,042,041 if all $983,152 of deduct altematives are eliminated from the project. The bond revenue that can be applied to the total project cost is $5,238,765. This can be seen in the attached Therefore, if the City elects all of the deduct altematives, the available revenue will exceed cost. At its May 6, 2008 meeting, the City Council approved the TIF bond sale for the downtown parking ramp. The sale would generate about $5.35 million dollars. Since the project cost as of May 20th was around $6.5 million dollars, the Council directed staff to work with the LSA Design to bring the costs in ne with the available revenue. BACKGROUND RE Parking ramp - project cost update DATE June 3, 2008 FROM TO Bill Turnblad, Community Development Director Mayor & City Council M iJwater N ~ ') Attachements: Project estimate summary Comparison of cost estimates 3 b Cancel by the bond sale direct staff to bring the deduct alternatives back to Counci and a decision can be made on which deductions to select. the bond sale. when bids have been received Allow a. authorize staff to use up to $330,8 18 of reserve funds to augment the revenues generated 2. the bond sale to continue direct staff to bring the deduct alternatives back to Counc and a decision can be made on which deductions to select. the bond sale to continue Allow a when bids nave been received Staff requests the Counci to decide whether to REQUEST facility as proposed without deducts e replaced by the project have about available to the general public as the ramp spaces would be). private parking lot the new facility would create a net increase of2 spaces are not constructed, then the net gain n have been using for an acceptable minimum Incidentally, the parking surface lots that would b spaces net gain was 200 would only be would have 3 I 6 spaces. Currently the 100 spaces (though the Lowell Inn lot is not None the less, even with the Lowell Inn's 6 parking spaces. If the 29 deduct 187. The bench mark number we The cost overage could be addressed by eliminating the 29 parking spaces on the bridge and 3rd (eve extension, or by using other revenues to cover the cost. For example, general reserve funds could possibly be used, which could be repaid with excess parking fee revenue. fthe deduct that rise to $5,569,583 . the bond would be a cost overage of$330,8 alternatives Since staff feels are essential remain in the project, the total project cost sale w contribute only $5,238,765 toward the project cost, 8 would there Public access to the green space west of the ramp - This deduct eliminate handicapped access to the green space. Parking equipment - This deduct would save $160,000 but management company to run the ramp. Bridge parking spaces - This deduct would save $ 13 spaces 4 . Parking Ramp Cost June 3, 2008 Page 2 3 2 UDdate 747 but may would e require us to contract would save $25,000 but mll1ate about 3 parking with a would Available DEDUCT ALTERNATES PROFESSIONAL SERVICES A/E Fees CM /Construction Administration $ $ 330,000 175,600 $ $ 330,000 175,600 $ $ 835,000 505,600 $ $ 983,152 505,600 TOTAL CONSTRUCTION $ 5,950,503 $ 5,520,192 Design Estimate Contingency Construction Contingency COST OF WORK Permits and Fees Testing General Conditions OH and Profit $ $ $ $ 86,500 304,070 202,713 253,391 n GC & OH $ 536,322 $ 212,315 by owner $ 846,674 $ 748,637 TAXES AND INSURANCE n GC & OH $ 36,000 Sub Total CONSTRUCTION SPECIAL SYSTEMS Gates - Pay station Security Surveillance Elevator $ $ $ 120,000 50,000 200,000 $ $ $ 160,000 50,360 70,000 $ 5,067,829 $ 4,771,555 6 $ 370,000 $ 280,360 5 MECHANICAL _ ELECTRICAL _ PLUMBING $ 395,000 $ 499,708 Finishes Specialties - Signage $ $ $ $ 92,586 177,100 171,878 33,236 $ $ $ $ 79,723 256,659 59,401 28,255 4 Thermal and Moisture Protection Doors Windows and Glazing PARKING STRUCTURE Foundations Structure Facades Masonry OTHER GENERAL CONSTRUCTION $ $ $ 2,391,361 529,080 175,358 $ 474,800 $ 424,038 3 Retaining Wal Landscape and Furniture Rain Gardens Irrigation SITE DEVELOPMENT Earthwork Site Utilities Concrete and Paving Decorative Paving $ $ $ $ $ $ $ $ 74,000 7,800 30,129 22,500 23,000 $ 16,860 $ 13,200 in earthwork $ 3,080,000 $ 3,095,799 381,000 68,000 105,000 $ 237,044 $ 62,415 $ 92,856 $ 42,500 n Structure 2 $ 711,429 $ 464,875 1 DEMOLITION - SITE CLEARING Division Deta SO Cost Report SO Cost Estimate May 19,2008 June 2,2008 $ Division Summary SO Cost Report SO Cost Estimate May 19,2008 June 2,2008 36,600 $ 49,275 Schematic Design Stillwa'ter Parking Building Opinion of Probable Cost Prepared By LSA Design Inc 1 6/3/2008 Stillwater Parking Facility Project # '07-24 2-Jun-08 Project Estimate Summary - based on updated Budget Cost Estimate dated 6/2/2008 02 Sitework and Demolition $ 285,635 03 Concrete $ 3,106,457 04 Masonry $ 175,358 05 Metals $ 68,481 06 Wood and Plastics $ 2,970 07 Thermal $ 8,272 08 Doors.Windows and Glass $ 256,659 09 Finishes $ 59,400 10 Specialties $ 28,255 11 Equipment $ 160,000 12 Furnishings $ - 13 Special Construction $ - 14 Conveying Systems $ 70,000 15 Mechanical $ 163,657 16 Electrical $ 386,411 Total Direct Construction Costs $ 4,771,555 General Conditions 8% $ 381,724 OH and Profit 3% $ 154,598 Total Construction Budget $ 5.307,878 w/o contingency Total Cars Parked 316 Gross Square Foot Are 100,721 Cost per Sq Ft $ 52.70 Cost Per Car $ 16,797 Contingency (Design/Estimate) 4% $ 212,315 Total Construction Budget $ 5,520,193 Total Construction Budget $ 5.520,193 w/contingency Professional Services A/E Fees $ 330,000 Construction Administration / Management $ 175,000 Total Proiect Budget $ 6,025.193 Cost per Sq Ft $ 59.82 Cost Per Car $ 19,067.07 Deduct Alternates 1 Fal;ade Finishes on North - West - South $ 95,000 Staff recommends not including these .' l'J.orjh side.p"ar,kl '$) 1:30,000. ./ in the project. Rather, these could be _2 '- ~l 2nd Street - Streetscap~ ~$j '85,00.0) ~ ~ completed in the future as park m -- ~~ capital projects ~ Triang!g_P~rk; i$) (lS,OW ~ If ~ ~ "'- 7 Elevator already in base '-...... "'- It ]rill[ ~ ~" .~i.d;~ovements and Provisions $ 100,000 < ----~ I I II __ Basic Construction - Deduct Total $ 852,542 General Conditions $ 68,203 OH+Profit $ 25,576 Contingency $ 36,830 Total Project Cost Available with all deducts $ 983,152 Project Budget including all deducts. e 5,042,041) .- The bottom line number is $330,819 more than would be generated by the bond sale. . lwater AGENDA CITY OF STILLWATER CITY COUNCIL MEETING Council Chambers, 216 North Fourth Street June 3, 2008 TNE IIRTHPLACE OF ."NEIDTA REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Combined Planning Commission & City Council Comprehensive Plan Upda 2. Discussion on problem properties 3. City Clerk 4. Community Dev. Director a. Franchises Downtown STAFF REPORTS 1. Police Chief 2. Fire Chief CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES - Possible 2. o address Council on subjects which are not a part of reply at the time of the statement or may give direction to sed. Out of respect for others in attendance. please CONS EN 1. Res 2. Possi 3. Possibl 4. Possible 5. Possible 6. Possible a 7. Resolution 92835 8-74, dire yment of bills fireworks permit for inside sales - Target ks permit for outside sales - Cub Foods ompressor for SCBA oval of" , umble on the Deck" event at the Freight House - July 1 0, 2008 oval of proposed contract for 2008-09 Annual Contract for Mowing & Cleanup Services :..75, approving Minnesota Department of Transportation Maintenance Agreement No. PUBLIC HEARINGS - Out of respect for others in attendance. please limit your comments to 10 minutes or less. . 1. Case No. 08-23. This is the day and time for a public hearing to consider a request from Lakeview Hospital to vacate public drainage and utility easements and drainage and storm water ponding easements located on Lots 1, 2, 3, 4, Block 1, Prime Site Subdivision and Outlot B, Stillwater Industrial Park and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on May 23, 2008. (Resolution - Roll Call) UNFINISHED BUSINESS 1. Ramp Cost Update NEW BUSINESS 1. Possible accepting of bids and awarding contract for 2008 Street Improvement Project (Resolution - Roll Call) 2. Possible appointment to Board of Water Commissioners (Resolution-Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continue, COMMUNICA TIONS/REQUESTS oun II and will be s a Council Member or nda and considered COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are con~~' enacted by one motion. There will be no separate'dis sion on citizen so requests, in which event, the items will be rem separately. Page 2 of 2 .4--.., ') E- B1ATHi'~_ACf OF MjNNE~~OTA TO: Mayor, City Council & Planning Commission FROM: Bill Turnblad, Community Development Director DATE: May 29,2008 MEETING DATE: Joint City Council/Planning Commission work session June 3, 2008 REGARDING: Comprehensive Plan Update -g.1"""', Work on the 2008 Comprehensive Plan is progressing. We are now about ready to turn our attention to drafting the text for each chapter of the plan. However, prior to that we would like to bring the City Council and Planning Commission up to date on the downtown element of the project. Attached are documents related to the Downtown Framework Plan. If you have a chance to. look them over before the work session on the 3rd of June, that may be helpful. Note: At the May 6, 2008 Council meeting an update was presented on the general plan elements of the project. The Planning Commission will see the general plan elements at their June 9th meeting. Attachment: Downtown Framework Plan (9 CtT'l'O#aT~T!.1I; 203(l~P'l.AHUPOo'n'E Downtown Framework Plan June 3, 2008 City Council/Planning Commission Joint Workshop o I ~o Lot 8 currently has 50 spaces + 2 HC ~ L. ~ T Lot 8 proposed has 69 spaces Lor 5 currently has 40 spaces + 2 HC Lot 5 proposed has 69 spaces Lot 4 currently has 47 spaces + 2 HC Lot 2 currently has 106 spaces +4 HC Total spaces currently: 253 Total spaces proposed: 228 net loss of 25 spaces [25%] ::I lI\ !:t. - c: - 1:5" - ::I ~ -.., 0 !a- :::::!. Q. I:;; ! VI ::T:o QJ rt> C)~ ::;' fOlD 0 rt> QJ ~ ::> - n rt> rt> ~~5"_ 0""-<: ~ ~ ClJ 0 i::i: =: R-~S9 o s: 0' rt> ~ ~ ~( ~::. g..tl)o ~ ~ 5ao 3 ;;; iE :::l, ::> ~,....Q. n r- ~. 5' ::I: Ql ~ -< z Q g' g. c: ~ ~ ~ QJ VI a.3~~ ;;."'C 2- rt> g.o~3 ~ iii ~ 52 ~ag-~ Qo~33 = :E -g 1!2 1.O~c:~ ~(;f~"" ! Ir--~ , J )~" I~ ~ - ~ '".... ~ Vl I 1\ ?;,: ~ :; ~ ~ J." I I . 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V> .." 0 c: 0 ~ S 3 V> Ii) iil (1) 3 !t ~ ::> ~ rt> ;;) ~ ~. cu' n V> co ~ 0: 3 1r ...... 3 "'0 (1) \ QJ )> ~ x' \ ~ x' Qj'" < ~ (1) ~' (1) N !l' c.. c.. QJ - ! ~, ~~ ~ 0>- ~ '\ I (' ( \ c ~ 61 =0 c.. 8 ::> - ~ V> rt> ~ '\ I .1 , " ..... <-:g--' ., o lI\ Il) Co ~ - ill Il) ~ I@ "C Ill) QJ 1- ~ QJ .::1 ~ q Il) Il) - ~ \ \\ ... '. ,~- ,~ . :\,~ \ , '. t ~- "\ '\ \, - ~ hl ~ ~ .. " reo ~ c: a= Il) ..... -< ~ - ill Il) - I ;, .:J ~U~(}l~l) THE BIRTHPLACE Of MINNE~OIA ') For more infomlation, contact the Community Development Department Planning Division at 651-430-8820 or visit the City of Stillwater's website: www.ci.stillwater.mn.us Iwater FYI .-.--...... r H 4,;:', ') TO: Mayor & City Council FROM: Bill Turnblad, Community Development Director DATE: May 29, 2008 RE: Franchises and corporate owned chain stores in Downtown Stillwater A locally owned Dairy Queen franchise recently made application to the City for a Special Use Permit (SUP) to open a restaurant at 317 South Main Street, The case generated discussions about whether chain stores and franchises are allowed in Downtown Stillwater. As a result of subsequent discussions the Mayor has had with residents and downtown business owners, he has asked me to briefly summarize the City's position on the subject. The City's position is found in the Comprehensive Plan. The Local Economy chapter of the plan" encourages small locally owned business particularly in the downtown". It is important to note that while locally owned business is encouraged, franchises and corporate owned chain stores are not prohibited, Interstate commerce laws do not allow such an outright prohibition, How does the City implement the Comprehensive Plan position? · Since interstate commerce laws are clear, we (as do other Cities) try to adopt ways to discourage but not prohibit them. · Stillwater's approach has been to include language in the Downtown Design Manual stating that "trademark buildings are prohibited". Most franchise type signage is also prohibited, since it would not be compatible with downtown design elements. Focusing on architectural compatibility with our historic downtown is legitimate, and it discourages inflexible franchises and chain stores that insist on their incompatible trademarks and signage. · Since Dairy Queen will use existing historic building space and compatible signage, and will make no exterior building changes, the proposed restaurant improvements are consistent with the Comprehensive Plan and Downtown Design Manual implementation strategy. Consequently, the Planning Commission approved the SUP for the restaurant. THE IIIT"'LACt Of .UHEIIT' CITY COUNCIL MEETING May 20, 2008 REGULAR MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p,m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward PLEDGE OF ALLEGIANCE Mayor Harycki led the Council and audience in the Pledge of Allegiance, APPROVAL OF MINUTES Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the May 6, 2008, regular and recessed minutes, All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Vallev Outreach - Kate Krisik Kate Krisik, Executive Director of Valley Outreach, noted the organization, formerly known as the St. Croix Valley Emergency Food Shelf, is celebrating its 25th anniversary of feeding the Valley's hungry neighbors, Since 1983, she said there has been a steady increase in the number of people served, Three years ago, the food shelf was averaging 180 families per month and 13,000 pounds of food; at this time, the food shelf is averaging 290 families a month and 28,000 pounds offood, She said it is very challenging to keep that much food of the shelves, noting that the two biggest collection times of the year are from the Thanksgiving holiday through New Year's and then during March, which is a statewide campaign, She noted that while this year's campaign was a successful one with 42,000 pounds of food collected, that is not even enough to serve the current number of families for two months, In the summer, people are busy with their families and tend not to think about the food shelf as much, but the need actually increases in the summer because kids aren't getting their lunches at school. She said at City Council Meeting May 20,2008 present, the organization is spending $5,000-$6,000 a month on food purchases, which is up since last December from $2,500, Formerly, the food shelf only had to purchase perishable foods such as milk, margarine, meat, eggs and to fill specific holes in the inventory; non-perishable items were furnished primarily through donations, Now, she said there is a need to purchase everything due to the increased use, She said they are a member of Second Harvest Heartland and they are able to purchase food from that organization for 6 to 10 times less than what it would cost at a regular retail grocery, She stated the local food shelf is one of a minority that is a by-choice organization, which means clients can come in and do their own shopping, rather than receiving a pre-packaged box of food, She stated clients can only visit once a month and receive about a week's worth of food due to the difficulty in serving the number of people who are coming for just that once a month visit; seniors are invited to visit twice a month, Another program run by the local organization is Dawn's Closet, which provides clothing and accessories to men, women and children; that program soon will begin providing household essentials, she said, About 100 families per month are served through the Dawn's Closet program, she said; families can visit as many times per month as they like but are limited in the number of clothing items they can receive for each family member per season, The third program, the Emergency Fund, is operated in partnership with the local United Way and 23 local churches, she said; that program helps people with emergency financial assistance. People are eligible to receive help through the Emergency Fund once ever 12 months. She stated that last year, they were able to only help about one-third of those requesting assistance from the Emergency Fund, and that number has decreased to about one-sixth due to the demand, She stated they are very grateful for the community support they receive, but she said they hope people will continue to keep them in mind, especially as the summer progresses, She asked folks to consider taking advantage of buy-one, get-one-free promotions and donating the extra item to the food shelf. She also reiterated that money is crucial for them, She stated the organization will be at Summer Tuesdays this year collecting food items every week, and permanent donation bins are located throughout town, Two summer events are planned -- a boat show at the Bayport Marina on Aug, 9 and open house at the Albertson Farm, She also noted that volunteers are always needed. Mayor Harycki also asked that the community consider donating to the food shelf this summer when shopping, Presentation of 2007 Heritaoe Preservation Commission awards Howard Lieberman, Chair of the Stillwater Heritage Preservation Commission, and Mayor Harycki presented the annual preservation awards, This year's awards went to Pulp Fashion for signage and building mural; Brent and Christine Peterson, 502 Churchill St. W" for residential preservation, David Johnson and Carroll Davis Johnson, 411 Sixth S" residential preservation, Ronald and Gaye Lundstrum, 907 Willard St. W" residential preservation; and the Washington County Historic Courthouse, a special sesquicentennial award for long-term and continuous preservation. Page 2 of 12 City Council Meeting May 20, 2008 Proclamation: National Public Works Week Mayor Harycki read a proclamation designating the week of May 18 through May 24, 2008, as National Public Works Week and presented the proclamation to Public Works Director Sanders, OPEN FORUM Tim Passvan, 314 Fourth St., referred to the last Council meeting when his neighborhood expressed opposition to the blanket noise variance for the Stillwater Public Library, He said he was appreciative that the blanket variance was rescinded, but questioned a statement made at the last meeting regarding information that people were given, He also asked whether an individual could still come before the Council and request a noise variance for an event such as a wedding and whether the neighborhood would be notified of such a request. Councilmember Milbrandt said his statement at the last meeting regarding information pertained to the directive to the library to seek revenue sources to offset operating costs; he stated that information was communicated in numerous public hearings and numerous public videos, Mayor Harycki said every group would have a right to ask for a variance and said he was sure that if something comes up on an agenda, city staff would work hard to get the word out to the neighborhood, STAFF REPORTS City Clerk Ward provided the Council with some information regarding a successful hazardous waste collection that took place on Saturday, May 17, She stated that 545 cars dropped items off, with a large number of electronic items collected, in addition to hazardous waste items, She also thanked Dave Fleischhacker and Dave Adams of Public Works for their assistance at the event. CONSENT AGENDA Motion by Councilmember Milbrandt, seconded by Councilmember Nyberg to approve the Consent Agenda, removing Item No, 10, Department of Transportation maintenance agreement, for future consideration and Item No.2, purchase of trash receptacles is removed for discussion. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki. Nays: None Regarding item No, 2, request to purchase trash receptacles along McKusick Lake trail, Councilmember Polehna said he thought the cost of the receptacles was rather extravagant given the location along a bike trail, and said he thought there are other, less expensive, containers that will serve the purpose, Mayor Harycki said a civic organization has approached him regarding possible funding for the receptacles in the Page 3 of 12 City Council Meeting May 20, 2008 near future, City Administrator Hansen agreed with the concern about cost, but noted for the viewing public that the receptacle in question is not a regular garbage can, it's a wrought iron receptacle that is mounted into a cement pad to prevent vandalism, and he noted this is the standard container the City uses in more visible areas, Councilmember Nyberg asked that staff be directed to look at less expensive options as the containers are needed on the trail. Regarding item No. 10, Councilmember Milbrandt said he would like the agreement tabled for a future meeting and discussion as a separate agenda item, He said he would like more information regarding the City's obligations, Resolution 2008-64, directing payment of bills Possible approval of Temporary On-Sale Liquor License - St. Mary's Church- September 7, 2008 Possible approval of Fireworks Permit - Twin Cities Stores, Inc, - Oasis Market - 1750 S, Greeley Street Possible approval of Capital Release - Library Possible approval of quotation for installation of additional microphones for Council Chambers staff table Resolution 2008-65, approving Minnesota premises permit for lawful gambling for Stillwater Elks #179., located at Mad Capper, 224 Main Street S" Stillwater, MN Resolution 2008-66, approving Minnesota premises permit for lawful gambling for Stillwater Elks #179" located at 1905 Greeley Street S" Stillwater, MN Resolution 2008-67, approving Minnesota Historical Society Certified Government Grant Agreement Resolution 2008-68, approving operating agreement for SCVB operation Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki. Nays: None PUBLIC HEARINGS This is the date and time for a public hearing to consider the issuance of a new On-sale and Sunday liquor License to Savories. Inc,. DBA: Savories Bistro, Applicant: Jeffrey & Kristin Klemetsrud, Notice of hearing was published in the Stillwater Gazette on May 9.2008, City Clerk Ward noted that approval should be contingent on police, fire, finance, and building department approvals and Minnesota Liquor Control approval. Mayor Harycki opened the public hearing, No comments were heard, and the hearing was closed, Motion by Councilmember Gag, seconded by Councilmember Polehna to adopt Resolution 2008-69, approving an On-Sale and Sunday Liquor License for Savories, Inc" DBA: Savories Bistro, Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Page 4 of 12 City Council Meeting May 20, 2008 Case No. 08-15. This is the date and time for a public hearina to consider a reauest from City of Stillwater for the construction of a three-level parkina structure with 302 parkina stalls with two stair towers. two elevators. public restrooms which will include a bridae from the upper level that will provide additional parkina. vehicular and pedestrian access to No 3rd St located at 200 N 2nd Street in the CBD. Central Business District. Overview - Community Development Director Turnblad Mr. Turnblad reviewed the site and the three different property owners involved - the City, the Lowell Inn and Trinity Lutheran Church, He gave a slide presentation which highlighted the fayade of the parking ramp structure; elevation drawings; ramp layout; park plans, including revised access to the existing park area and a new green space along Second Street; and view from the most impacted private property owner's house, Mr. Turnblad spoke of a recent 12' shift in the building to accommodate the Lowell Inn's plans to add a banquet facility, Mr. Turnblad enumerated various options for cost reductions, He also highlighted operation and maintenance costs, Projected maintenance costs amount to $60-$75 per space per year; operational costs, assuming it will be fully automated, would be $200-$250 per space, per year, with utilities and supply costs projected at between $330 and $400 per space, per year. Projected costs indicated a need to generate $113,000 per year to offset the ongoing costs, Denny Wallace, LSA Design, spoke to the source of the cost projections and the reliability of those figures, saying they are good and conservative numbers for a facility of this type, Mr. Turnblad also reviewed anticipated revenue expected to be generated by parking fees, Using an occupancy rate of 70 percent for half the year and $5 per spot, per day, fees are projected to generate $180,000 annually, using an occupancy rate of 45 percent for half the year, fees still amount to about $116,000, he stated, enough to cover costs and generate some profit. Mr. Turnblad reviewed possible deducts should bids come in higher than the $5,3 million that will be generated by the TIF district; the 10 deduct alternatives range from reducing the fayade finish on the non-Second Street elevations to eliminating completion of the park area to eliminating about 14 spaces on the Third Street level. During discussion, Mr. Turnblad stated that the HPC, Park Board are Rivertown Commons are not yet aware of the potential deducts; Mr, Turnblad said he would keep those parties apprised of the impact should any of the deducts become necessary. Eliminating all the deducts, the project estimate is still about $320,000 over budget, Mr, Turnblad stated, so in the next several weeks planners will have to figure out if there is any other way to pay for the costs or come up with other possible deducts, Development Aareement- Citv Attornev Maanuson City Attorney Magnuson reviewed the development agreement with the Lowell Inn and Trinity Lutheran Church, Mr. Magnuson stated the agreements should be looked at in the context of having willing parties, but the City has to find ways to bind people to future obligations. In the agreements, he stated each party makes certain promises and in return are provided some assurances, He talked to the proposed land exchange and noted that the City must have control of the real estate before the sale of any bonds for Page 5 of 12 City Council Meeting May 20, 2008 the project. He reviewed some of the specifics of the agreement with Trinity Lutheran Church and the Lowell Inn, He noted that accepting the development agreements should be contingent on selling the bonds for the project. Councilmember Nyberg questioned the agreement with the Lowell Inn, noting that there will be a connection to the Inn from the publicly funded ramp. City Attorney Magnuson explained that the connection will be made at the expense of the Lowell Inn, and costs must be borne by the Lowell Inn according to the statutes governing TIF use. Community Development Director Turnblad also noted that no spaces are being lost in accommodating the potential for the addition of a banquet facility at the Inn. Councilmember Nyberg suggested the agreement amounts to allowing the Lowell Inn to own 1,300-square-foot of private commercial space in a publicly-funded structure. City Attorney Magnuson noted that whatever is developed there will generate additional funds for the TIF District and contribute revenue for the ramp. Mayor Harycki asked if any consideration had been given to providing some type of parking arrangement with Rivertown Commons; Mr. Turnblad responded that is something the Council can consider and determine at a later date. Bonds - Citv Administrator Hansen City Administrator Hansen provided an overview of what he and staff have done on this project since 2002, One of his premises was that the project would only depend on known TIF increment, existing development that is already built and increment that is a sure thing, As other buildings are constructed in the TIF district, the City will be able to capture the additional increment, but that is not considered in the $5.3 million necessary for this ramp project. He stated that his premise was that the capital project be supported by known increment. Regarding bonding, while there have been decreases in property values and tax rates, the current bonding climate is as good as he has ever seen in his career, so the bottom line of the project remains at the $5,3 million, He said he does believe the City can do the project. He spoke to the 5-year rule, which means the "drop dead date" is July 23, at which time the City must have the bonds sold and the funds in receipt. If approved, the bond sale is set for June 17, and typically funds are received within 40 days, He noted that if the City is to proceed with the project, a decision must be made on the bond sale in order to meet the 5-year rule, He also provided information on the "drop dead date" to cancel any approved bond sale - about two weeks time, with some costs involved. Mayor Harycki opened the public hearing, No comments were received, and the hearing was closed, Councilmember Nyberg expressed his disappointment with the process, the fact the project is still over the $5,3 million budget, and his concern about going to some of the deduct alternatives without going back to the HPC or Park Board, Councilmember Nyberg also expressed concern with the development agreement with the Lowell Inn and accommodating a privately-owned commercial space in a publicly-funding project; he called the agreement a one-user tenant. When asked what alternatives he would be comfortable with regarding the Lowell Inn, Mr, Nyberg stated he would be comfortable Page 6 of 12 City Council Meeting May 20, 2008 giving storage space in exchange for the space that is being lost, but not creating space for one privately-owned business, City Administrator Hansen noted that from the very beginning of negotiations with the Lowell Inn, a deal-breaker would be precluding any opportunity for the Lowell Inn's expansion for a banquet facility, Councilmember Nyberg said he would be more comfortable if the access to the Inn from the ramp were eliminated, Other Councilmembers and City Attorney Magnuson noted the cost of constructing any access is to be at the expense of the Lowell Inn, Councilmember Milbrandt stated that he is still excited about the project and believes it represents an opportunity to the citizens, Councilmember Milbrandt suggested the reason behind the project is the riverfront and maximizing access to the City's primary asset. Councilmember Milbrandt did express disappointment with the financials, but he thought the City could cover any shortfall in the range of $500,000, Mayor Harycki felt that the loss of parking spaces due to the levee wall project and the loss of the spaces at Maple Island changed the equation regarding the need for the parking ramp and said he now believes the ramp is essential for future downtown development and potential for the riverfront. Councilmember Gag said he was in favor of the project but still has frustrations in the cost projection of $6.5 million when it has been clearly communicated from the very beginning of the process that the bottom line was to be the $5.3 million; he also expressed concern that the plans presented at this Council meeting are not the plans approved by the Planning Commission or HPC or Parking Commission, Councilmember Gag stated he did not like any part of any of the potential deducts, other than the potential connection to the Lowell Inn, saying the potential deduct alternatives are all elements of what makes the project important. Councilmember Gag did review what he considered the positives of the project, but he found it disconcerting the decision the Council would be making at this time was based on numbers and projections received just a short time before the meeting. Councilmember Milbrandt noted the Council would not be making any decisions on the deducts or what plans would go back to the HPC and Planning at this meeting - the decision is whether to go forward with the ramp and bond for the $5,3 million and then figure out what the Council wants the ramp to look like and where to find the additional funds to make the ramp one the City can be proud of, Councilmember Nyberg agreed that the project is needed but referred to the impact of some of the potential deducts and said the decision is his mind is whether to commit to a $6,5 million project. City Administrator Hansen and Community Development Director Turnblad stated that any deducts will not alter the plans approved by the Planning Commission and HPC, Councilmember Nyberg pointed out that these plans are not the plans approved by the Parks Commission, which recommended that the existing park space to the rear of the ramp be abandoned in favor of developing new space at the northeast corner of the property, an area that will be lost by the 12' shift of the building pad, Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2008-70, resolution providing for the competitive negotiated sale of General Obligation Tax Increment Bonds, Series 2008B, Page 7 of 12 City Council Meeting May 20, 2008 Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Councilmember Nyberg moved to deny the development agreements as proposed, Motion died for lack of a second, Motion by Councilmember Gag, seconded by Councilmember Milbrandt to adopt Resolution 2008-71, Approving Development Contract with Trinity Lutheran Church and 102 Second, LLC, Ayes: Councilmembers Gag, Milbrandt, Polehna and Mayor Harycki Nays: Councilmember Nyberg UNFINISHED BUSINESS Possible approval of second readina of Ordinance No, 995. an ordinance amendina the City Code bv includina storm water provision in nuisance reaulations of the Citv Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Ordinance No. 995, an ordinance amending the City Code by including storm water provision in nuisance regulations of the City, Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Possible approval of second readina of Ordinance No, 996. an ordinance amendina the City Code bv chanaina &31-525. entitled "Storm Water Manaaement Practices," Motion by Councilmember Nyberg, seconded by Councilmember Polehna to adopt Ordinance No. 996, an ordinance amending the City Code by changing 931-525, entitled "Storm Water Management Practices," Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Discussion on sandwich boards Community Development Director Turnblad explained that from previous discussions on this issue there are three basic options - create a new ordinance that would allow for and regulate sandwich boards in the downtown area; stay with the current ordinance, which basically prohibits sandwich boards; or create some kind of policy and guidelines that would regulate where sandwich boards could be placed, the design of sandwich boards, etc. and have the policylregulations administered by the Chamber and downtown merchants themselves, Since the earlier discussions, it has been discovered that MnDOT, by state statute, will not allow the City to create an ordinance that would allow advertising or retail signs in their right-of-ways. Mr. Turnblad said staff still believes it would be appropriate to create a policy regulating the sandwich boards as Page 8 of 12 City Council Meeting May 20, 2008 outlined in a memo developed by Planner Pogge, which states that signboards are allowed in the central business district, can be of a certain width (about 2,5' wide), with two sign faces only, and can be placed in a certain area between the curb and sidewalk, He said the Chamber has looked at the policy guidelines and is in agreement with them, Councilmember Nyberg questioned developing a policy in direct conflict with state statute. Councilmember Milbrandt noted that the City has an ordinance on the books that makes the sandwich boards illegal and called for enforcement of the ordinance, Mayor Harycki asked how far the right-of-way extends; Mr. Turnblad said basically the right-of-way goes door-to-door. Councilmember Polehna agreed with the concern about developing a policy in conflict with state statute, speaking to the possibility of liability in the event of an accident. Councilmember Nyberg suggested the City's ordinance is redundant since the state already regulates the signboards and questioned getting involved in the issue when it is under state jurisdiction, City Attorney Magnuson noted that state statute does not prohibit all signage in the right-of-way and suggested the approach could be to refrain from regulating such signage. Councilmember Milbrandt again spoke in favor of enforcing the existing ordinance due to the appearance of the many sandwich boards, while Mayor Harycki spoke of finding ways to encourage local business and working with the Chamber of develop guidelines that might help improve the appearance of the signage. Mayor Harycki suggested having the Chamber develop some guidelines and work with the HPC to find some acceptable middle ground, After additional discussion, Councilmember Milbrandt moved to enforce the existing City ordinance. Councilmember Polehna stated he was not prepared to make a decision at this time, Councilmember Gag and Mayor Harycki questioned the need for a motion to enforce City ordinances, Motion by Councilmember Nyberg, seconded by Councilmember Polehna to table the issue. All in favor, NEW BUSINESS Discussion of a Select Senior Livino proiect for about 100 units on County Road 12 between Rutherford Elementary School and Grace Baptist Church Mayor Harycki stated this item had been removed from the agenda, Possible approval to advertise for bids for 2008 Seal Coati no Public Works Director Sanders reviewed the proposed seal coating project. He stated that depending on how bids come in, the project would be either added to or deleted from, He noted the project includes several downtown parking lots that will be paid for by the Parking Commission, as well as paving the trail along County Road 5 on the east side of the road, He stated $125,000 has been budgeted for this year's project. Page 9 of 12 City Council Meeting May 20, 2008 Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Resolution 2008-72, authorizing advertisement for bids for 2008 Seal Coat Improvement Project (Project 2008-06), Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Possible approval to award work for Gilbert Court Bike Trail Drainaoe Improvement Public Works Director Sanders reviewed the improvement project. He said an estimate had been received of $9,000, and the School District has agreed to pay one-third of that cost. He said this is a capital outlay project for trail improvements, He asked for approval to award the bid to Miller Excavating, Councilmember Nyberg noted this had been discussed at the Park Commission due to complaints about kids having to negotiate the water on the way to school. Motion by Councilmember Polehna, seconded by Councilmember Nyberg to adopt Resolution 2008-73, accepting quotes and awarding contract for Gilbert Court Bicycle Trail Drainage Correction Project (Project 2008-03) Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Budget Update Mayor Harycki noted the City had received an email from Sen, Salzmann indicating the City's Local Government Aid would be about a $293,000 increase over last year. Mayor Harycki brought up the issue of fire inspection fees that were implemented last year and that feedback has been received from a number of businesses, as well as from the Chamber regarding the fee for inspecting booths at the recent art fair, The Mayor stated he was not opposed to doing the safety inspections, but he has heard comments about turning the fire department into a taxing agency. He asked whether the Council wanted to keep the program in the budget as a $50,000 line item, Councilmember Nyberg noted that in the last budget process, staff was directed to find revenue sources, and he questioned changing that direction upon complaint. Councilmember Milbrandt agreed with Councilmember Nyberg and noted the Council spent hours deliberating budget cuts and challenged department heads to find ways of generating revenues; he noted these fees were publicly debated and letters went to business owners in January 2008 and he, too, questioned reversing that direction based on a few phone calls. Councilmember Gag said he was not ready to take fire inspection fees off at this point, but said he might be willing to look at certain aspects of the program, such as fees for certain vendors, during the budget process, Mayor Harycki reiterated that he is not against the safety inspections but said the fees didn't seem to be proportional to the amount of work involved, Councilmember Polehna agreed with Councilmembers Nyberg and Milbrandt but agreed with Councilmember Gag that a $75 fee might be excessive for certain events like Summer Tuesdays or ball tournaments, No action was taken, Page 10 of 12 City Council Meeting May 20, 2008 Mayor Harycki raised the issue of the use of city vehicles and commuting. He said he had asked City Administrator Hansen to pull together information regarding city vehicle use, He said there are two individuals who receive a flat monthly car allowance, and three individuals who have use of a city vehicle, with incidental personal use written into the agreement. He questioned the use of city gas for incidental personal usage and said he did not think it proper for City taxpayers to subsidize personal commutes. He said he would like to see a policy of asking for reimbursement for gas that is for personal use in a city vehicle, Councilmember Nyberg said he understood the Mayor's position but wondered whether because this is part of a contract agreement the Union might expect additional reimbursement for the employee in lieu of the gas, Mayor Harycki said the agreement is that the City provides the car, but past practice has been to provide the gas as well. Mayor Harycki suggested having the City Attorney look at the contacts and provides an opinion as to the City's options, Councilmember Milbrandt said he would be in favor of having the issue researched for possible savings, but talked of the inconsistency of this discussion given the previous discussion about eliminating a revenue-producing fee, Councilmember Polehna called for having City Administrator Hansen look at the issue in the budget process. Mayor Harycki said he didn't think a decision on this policy needed to be tied to any budget cycle and said he thought City Attorney Magnuson should be directed to look at the offers of employment to determine what the City's options are; it was agreed to so direct Mr. Magnuson. COUNCIL REQUEST ITEMS Councilmember Nyberg thanked Public Works Director Sanders and crews for the cleanup at the old dump site. Councilmember Gag thanked the police and fire departments for their work on the bike rodeo, Councilmember Polehna stated he had received many good comments regarding the condition of the Public Works fields, Councilmember Polehna reminded the Council and audience that the Human Rights Commission is taking applications for the annual Human Rights Award. Applications are due by June 1 and can be obtained by calling City Clerk Ward, Councilmember Gag spoke of the horse and buggy parked outside Luna Rosa and trailer in the lot behind Teddy Bear Park, He said last fall the smell from the manure had a significant impact on residents up on the bluff, He said the same issue has arisen this spring, and he requested that this be brought back to the Planning Commission for evaluation of the special use permit and continue to look for alternative locations, Community Development Turnblad stated that in 2004 a special events permit was issued, rather than a special use permit, so the issue wouldn't have to go back to the Planning Commission, but could come to the Council at any time for review. Mr, Turnblad stated the fee for the special event permit has not been paid yet for this year, and this might be a good time to review the special event permit. Page 11 of 12 City Council Meeting May 20, 2008 ADJOURNMENT to Executive Session for Employment Review Councilmember Polehna, seconded by Councilmember Gag, moved to adjourn to executive session at 10 p.m, Ken Harycki, Mayor ATTEST: Diane F, Ward, City Clerk Resolution 2008-64, directing payment of bills Resolution 2008-65, approving Minnesota premises permit for lawful gambling for Stillwater Elks #179" located at Mad Capper, 224 Main Street S" Stillwater, MN Resolution 2008-66, approving Minnesota premises permit for lawful gambling for Stillwater Elks #179" located at 1905 Greeley Street S" Stillwater, MN Resolution 2008-67, approving Minnesota Historical Society Certified Government Grant Agreement Resolution 2008-68, approving operating agreement for SCVB operation Resolution 2008-69, approving an On-Sale and Sunday Liquor License for Savories, Inc" DBA: Savories Bistro Resolution 2008-70, resolution providing for the competitive negotiated sale of General Obligation Tax Increment Bonds, Series 2008B Resolution 2008-71, Approving Development Contract with Trinity Lutheran Church and 102 Second, LLC Resolution 2008-72, authorizing advertisement for bids for 2008 Seal Coat Improvement Project (Project 2008-06), Resolution 2008-73, accepting quotes and awarding contract for Gilbert Court Bicycle Trail Drainage Correction Project (Project 2008-03) Ordinance No. 995, an ordinance amending the City Code by including storm water provision in nuisance regulations of the City Ordinance No. 996, an ordinance amending the City Code by changing 931-525, entitled "Storm Water Management Practices," Page 12 of 12 MEMORANDUM To: Mayor and City Council 5-R From: Shawn Sanders, Director of Public Works Date: May 15, 2008 Subject: TH36 Frontage Road Maintenance Agreement. DISCUSSION: Staff has been working with Minnesota Department of Transportation (MNDOT) for possible improvements to the North Frontage Road along Trunk Highway (TH 36). Currently, maintenance responsibilities from Washington Avenue east to Osgood Avenue .are under the jurisdiction of MNDOT, The section of road from Northwestern Avenue to Osgood is in bad shape and in need of some repair. MNDOT has proposed to do a two inch mill and overlay over this entire length, place aggregate shouldering and correct the ditch drainage in specified locations, In return, MNDOT is asking that the City take over snow and ice control maintenance. All other maintenance responsibilities would fall with MNDOT. In talking to the Public Works Superintendants, they thought that snowplowing the north , frontage road would not cause much extra work on bur crews. The frontage road is much.out of the way and that snow plows are using the frontage road anyway to access city streets for plowing in the Industrial Park and east of Greeley Street. The overlay should last up until the time the St. Croix River Crossing Project. At that time, the frontage road from Northwestern to Osgood would be entirely reconstructed and the City would then be responsible for all maintenance. Attached is a prepared agreement spelling out the details including the work performed and future maintenance responsibilities. The agreement would be in effect for ten years, and after five years discussions would take place to evaluate the condition of the road, ongoing maintenance issues and maintenance planning. RECOMMENDATION It is recommended that approve the attached maintenance agreement between the City of Stillwater and the Minnesota Department of Transportation for snow and ice maintenance of the North Frontage Road along Trunk Highway 36 MINNESOTA DEPARTMENT OF TRANSPORTATION MAINTENANCE AGREEMENT PREPARED BY METRO DISTRICT MAINTENANCE OPERATIONS Mn/DOT AGREEMENT NO. 92835 AGREEMENTBEnNEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION, AND THE CITY OF STILLWATER FOR Snow and Ice Maintenance of the North Frontage Road along Trunk Highway 36 located within and adjacent to the city limits of Stillwater upon the terms and conditions set forth in the Agreement. THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the .State" and the City of Stillwater, Minnesota, acting by and through its City Council, hereinafter referred to as the "City", Mn/DOT Agreement No, 92835 WHEREAS, City has requested the State to improve the condition of 60th Street North (TH 36 north Frontage Road); and WHEREAS, State and City have Cooperative Agreement # 72040 defining maintenance responsibilities along the north Frontage Road and Curve Crest Boulevard from TH 5 to Washington Avenue; and WHEREAS, State and City are empowered to enter into agreements pursuant to Minnesota Statutes 161,20 and 471,59; and WHEREAS, pursuant to Minnesota Statutes 161,38, the parties desire to enter into an agreement relating to the maintenance of the TH 36 north Frontage Road upon the terms and conditions set forth in this Agreement; and WHEREAS, State and City entered into a Memorandum of Understanding (MOU) on November 3, 2006 for the St. Croix River Crossing Project which describes the roles and responsibilities for design, construction and maintenance of a number of areas, including the north frontage road, Page 8 of the MOU describes that following reconstruction of the north Frontage Road as part of the St. Croix River Crossing Project; the City will take on ownership and maintenance of the north Frontage Road; NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS I. DUTIES OF CITY A. Upon State's completion of the mill and overlay on the TH 36 north Frontage Road (60th Street) as described in Section II, Paragraph A, City will provide for snow and ice maintenance of this roadway between Washington Avenue and Osgood Avenue as shown in Exhibit A which is hereby attached and incorporated into this agreement. 8, City will provide the snow and ice maintenance on the roadway defined in Section I, Paragraph A in accordance with the standards and guidelines the City uses to routinely maintain its roadways, C, City will furnish all labor, equipment, materials, supplies, tools, and other items necessary for the maintenance activities provided by City under this Agreement. II. DUTIES OF STATE A. State will perform a 2" mill and overlay of the TH 36 north Frontage Road (60th Street) from approximately 1000 feet east of Washington Avenue to Osgood Avenue in 2008 at no cost to the City. State will also place aggregate shouldering following the overlay to improve the shoulders and drainage. ' 8, State is responsible for maintenance (other than snow and ice maintenance) including extraordinary maintenance, betterments, construction, or reconstruction on the roadways described in Section I, Paragraph A. If State desires City to perform any such work, the parties must enter into a separate agreement therefore. C, Extraordinary maintenance, betterments, construction, or reconstruction will include, but not be limited to, overlay of roadway surface, milling and overlay of roadway surface, replacement of roadway, major roadway structural repairs, and major roadway washout repairs, 2 Mn/DOT Agreement No, 92835 III. CONSIDERATION City agrees to perform, at no expense to State, routine snow and ice maintenance duties herein in consideration of State's mill and overlay of the TH 36 north Frontage Road, The State agrees to perform the mill and overlay and specified maintenance in consideration of the City's performance of snow and ice maintenance, The parties acknowledge the receipt and sufficiency of such consideration, IV, TERM OF AGREEMENT This Agreement will be in effect for ten (10) years from the date of execution of this Agreement or until the north frontage road is reconstructed as part of the St. Croix River Crossing Project. The terms and conditions of the Stillwater & MnDOT MOU would then apply, After five (5) years, the City will initiate annual discussions with the state to evaluate the current condition of the frontage road, any ongoing maintenance issues, and maintenance planning for the frontage road for the remaining five (5) years of this agreement. A plan for ongoing maintenance will be discussed and an action plan formed and agreed upon, V, AUTHORIZED REPRESENTATIVE A. State's Authorized Representative for the purpose of administering this Agreement is Beverly Farraher, Assistant District Engineer - Maintenance, Minnesota Department of Transportation Metro District, 1500 West County Road B2, Roseville, Minnesota 55113, (651) 234-7901, or her successor, B, City's Authorized Representative for the purpose of administering this Agreement is Larry Hansen, City Administrator, City of Stillwater, 216 Fourth Street North, Stillwater, MN, 55082, (651) 430-8800, or his successor, C, State's Authorized Representative will have final authority for acceptance of maintenance services performed by City under this Agreement. VI. ASSIGNMENT A, No party will assign or transfer any rights or obligations under this Agreement, in whole or in part, without prior written consent of the other, This provision shall not be construed to preclude the City from contracting snowplowing and ice maintenance services typical to its City street snowplowing operations, B. All contracts and agreements made by any party with additionaJ parties for the performance of any work to be done under this Agreement will be made in accordance with the terms of this Agreement and State of Minnesota law. C, This Agreement will not be construed as a relinquishment by State of any powers or control it may have over the trunk highway right-of-way covered under this Agreement. VII. MERGERS/AMENDMENTS This Agreement contains all negotiations and agreements between the State and City. No other understanding regarding this agreement, whether written or oral, may be used to bind either party, Any amendments to this Agreement must be in writing, and must be executed by the same parties who executed the original Agreement, or their successors in office, 3 MnlDOT Agreement No, 92835 VIII, LIABILITY A. The employees and agents of City will not be deemed to be employees of the State for any reason, B. Each party will be solely responsible for its own acts and omissions, the acts and omissions of its employees, and results thereof to the extent authorized by law. The parties will not be responsible for the acts of any others and the results thereof, C. Liability of State will be governed by the provisions of Minnesota Statutes Section 3.736 and other applicable law, and the liability of City will be governed by Minnesota Statutes Chapter 466 and other applicable law, This clause will not be construed to bar any legal remedies each party may have for the other party's failure to fulfill its obligations pursuant to this Agreement. D, Each party to this Agreement will defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. IX, WORKERS COMPENSATION Each party will be solely responsible for its own employees for any workers compensation claims, X, CIVil RIGHTS City must comply with the provisions of Minnesota Statutes Section 181,59, and any applicable local ordinance relating to civil rights and discrimination, XI. STATE AUDITS The books, records, documents, and accounting procedures and practices of City, relevant to this Agreement, will be subject to examination by the MnlDOT Auditor, the legislative Auditor, or the State Auditor, as appropriate, for no less than six years, XII. DATA PRACTICES The State and City must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to any information provided to or by a party to this agreement. XIII. AGREEMENT APPROVAL Before this Agreement will become binding and effective, it must be executed by State and City officers as provided by law. 4 Mn/DOT Agreement No, 92835 , IN TESTIMONY WHEREOF the parties have executed this Agreement through their duly authorized officials: DEPARTMENT OF TRANSPORTATION Recommended for approval: By CITY OF STILLWATER By Ken Harycki, Mayor Metro District Assistant District Engineer - Maintenance Date Approved COMMISSIONER OF TRANSPORTATION By Metro District Authorized Signature Date COMMISSIONER OF ADMINISTRATION By Authorized Signature Date By Larry Hansen, City Administrator Date 5 City of Stillwater RESOLUTION IT IS RESOLVED that the City of Stillwater enter into Mn/DOT Agreement No, 92835 with the State of Minnesota, Department of Transportation for the following purposes: Snow and Ice Maintenance of the north Frontage Road along Trunk Highway 36 located within and adjacent to the city limits of Stillwater upon the terms and conditions set forth in the Agreement. IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute the Agreement. CERTIFICATION State of Minnesota County of Washington I certify that the above Resolutionis an accurate copy of the Resolution adopted by the City Council of the City of Stillwater at an authorized meeting held on the day of , 2008, as shown by the minutes of the meeting in my possession, Subscribed and sworn to before me this day of , 2008 (Signature) Notary Public My Commission Expires (Type or Print Name) # o"'~1 ~~, (Title) V Cannon and eonwit Committee W{if West S',ine Stud,Stiftwatec, 5S052 April 23, 2008 144 Mr. Larry Hansen City Administrator 216 North Fourth Street Stillwater,1N 55082 Dear Mr. Hansen: '„ ...:, ' :f� . J' •.�1 •+ • Sh Y•i.�4. ! .� Subject: Special Event Permit Request - Historic Reinactmout Dedication,. a seheduled- Sesquicex enn Event, J*ly 4, 2408- / 12:00-2:20 PM - Please find attached a Speciaf Event Permit request for tile referenced histoic reinactment dedication. A. timeline is provided as el anachment that identifies the locations involved and the need for raped off areas, closed parking lots, and a Stillwater Police. escort. :fig The Cannon and Concert Committee is involved in putting on both an historic reinactment dedication of a Civil War Howitzer and also the concert and fireworks event on July 4th. A separate special event permit request would have been or will -be. submitted for the concert and -fireworks event by Mr. Dave Eckberg of our committee. The event detail for the historic reinactrnent dedication of a Civil War Howitzer was reviewed in general terms in a- meeting held- on April 9, 2008 that was attended by Chief Gannaway, Chief Glaser and members of the Cannon and Concert Committee; The Cannon and Concert Committee has flexibility to adjust the start location, the route or other changes that Chief Gannaway and Glaser would deem appropriate or necessary. The start time is less flexible because of the arrival schedules of the most critical elements of the procession. If there are related questions or if a more detailed explanation is required beyond the requested permit information, our committee is available by phone as well to meet with City officials during working hours or if necessary attend an upcoming City Council Meeting. Thank you In advance for your consideration. ► .; k ,;, _ r tT,.. urs t F'• . n Kraemer 4350 :.,.•,• • 4 •i, �.-'� - 1. •- -. . r'~i~~~~, "lli;;:;"--- , ,.. 1 . 11.' ~. ,:. \ !;, .., III .. t .\. ~ 21. 6 North 4th Street Stillwater, MN 55082 re/ephone: 651.-430-8800 Fax: 651.-430-8809 APPUCATION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICATION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DA YS PRIOR TO THE PROPOSED EVENT INCOMPLETE APPLICA TIONS WlLL tHH. BE PROCESSED Submittal Date: ~'l.,. 'L '!> I '7AY"D <l APPLICANT INFORMATION (Please Print on Application) Organization: ~,~ '0 tot <:::4- ~ ~ r (l..A>M n , TiE EJype of Organization: Contact Person: ~Non-Profit _For-Profit .:ro H N Jl.... R. A e 11 ~ Email Address: J'""A KRA E.. 11 UZ @ ~2:D --N $ I )J E. r- ~ loR \..j E.-R..\I I ENJ bRw# f- City ~ TILL eN A rLf2..... ~~~~ -Lf3SD State t-1 N Zip 5...)"0 g z- Alternate Phone Number (,~, -Lf 3~ -77'1 L Address: Daytime Phone EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review, Events on Private Property may require Planning Commission review.) Date(s) of Event: J"UL.-'< Lf- I 'z-.o 0 <6 Hours of Event: , Z. ~ H> - :z... " 'Lc (Special Events conducted after 10:00 p,m, require Council approval of a b variance to the noise orQJna!,~) Type of Event: tt- ( s ~ \ cL ~ \:"1 N (1r-a"r~ ~ r- ~ I a...A-- 'rl-o N DeV~~~~~~~t~~ ~~ ~~~r T1>Sll~~~i+nry6I~ Pr9posed Location of Event (be specific): lAW ~ P K. '- AM.b rrR.. lAh-J ~ Ilk N , I*"' "U,.,Q,.,fdltS M iA1.-o (l, kL- A K ~ T1'YL t4 Lc;" '"7'."2.. , L (t~ 1) R...T" 1+1) dS L I If Lowell Park is used: 'f. North Lowell Park _South Lowell Park (check which one or both) Estimated number of people to attend: l'l.-S ):>A-R.TI t.., 'pM 1':$, Sl"'D ~p~ ne~ The following information Is required for consideration (Check next to Items pertaining to your event. If not applicable - please put &IN/A" in the space) ~ fA- Selling Alcohol - Temporary Liquor Licenses are .Q!ib! available to non-profit organizations - $25,00 per day 141 A, Permit to Consume -Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks)- ~ $35,00 fee L Site Map (Required for all events) - attach to application --rL-}G'r N I.r-i-~A'n\J I- \.V tn4 M kP X Parking Impact (Required for all events) -Describe in detail: ~ ~ ? A4?. ~'14 t:- F~ ~N..1Y M )ul~t.( \11U"""6...f....~1.J ~ ~ l~' ~PA~) J ~ ~~t..b..--e_ ~ T12-vt..-JC:.~ -A-xh ~ 1l-E..~ (~6 ca- ~M.f)I4s) "Z.o s.):>~, - ~~ (Continued on Back) V~~ M1..MOiL\AL- -L Special Signage- Describe: ~.b I~P~ ~jL.j "l tr- ~ t-lt.s l"1>,2., t..- <lc1J12--r'\toVSL ~ Approval Letter from Property Owner if on Private Property (attach to application) 'YjA. Vendors will be present at the event (SEE ATTACHED) ~ Tents or Membrane Structures Size Location Exiting Points $ Cooking Operations Propane Deep Fat Frying Other W-A- Open Flame or Burning Operations Describe: $. Water Activities (River/Lakes) River/Lake Name: ~ EMS Needs _EMT Standby _Ambulance Standby _Fire Departme~ Standby :J( Fireworks \ t4-~ ~ c..oV ~ Peov Ib i-:b Tf) <!.l'f'11 A-J4 h <!Jt~..w~ q.- ~X a.U, e.o ~ M /1tl-(L. ~ ~~~ j)1S~ ~I juE- \lE:..~ /-1E-+1of',kL- A- Street Closure What Streets: ')f:>'Jel ~ I 'rtt I ~ TO qz.o v fl..:n-t - I: c:ro - z...: 't.-o P'1 ~ Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact StillwalerPolice Department (651-351-4900) to arrange for an officer. S q vJ\rtb ~~ OF ~ ~I 014 t:>w~ f'1AAP4rilll\"" ~ ~U- ~"r" bJ~ ~ Sf 'fOt-\d---I- Q,..ffVff-+. ~ Restrooms"(POrtable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651-275-4100 ~Live Entertainment - Describe type of Music: ~Promotion/Advertisement of Event - Describe Level of Promotion/Advertisement ~S ~ ~ 511 L-1.AAJ -4. 1-1 0 ~$~~, W~~ d-&-V~ W~51.,.-tc- ~ ~I A14 ,*v kV- <L.o1MT11 ~~ ~ Reviewed By: (Any concerns/comments will be attached to application) City Administrator FEES (if applicable) Permit to Consume ($35.00) City Clerk Police Chief Temporary Liquor License ($25,OO/day) Event Fee ($500.00) Event Deposit ($250.00) Community Development Director Fire Chief Public Works Director Other Fees: Public Works Superintendent Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: Downtown Parking Commission Approval Required Date Approved: City Council Approval Required Date Approved: TOTAL FEE FOR EVENT: $ Copy of Approved Application with Comments sent to applicant (Date) Rev. 01/08 ~ . .' ,Historic Reinactment Dedication Civil War Howitzer PFocession Compesition, July 4; 2008 ',. .O~der .ofMarch StillwaterPoliee, SquadEscart (rE*luested). Drum. and Fife, CiYil_War Rein-actors . Color.Guard, .Civil War Reinactors HQJ;se MQ1Ulted. Civil War Artillery Officer Six horse' team 'drawn'lim.ber' and cannon ( with:mo-gnted. cannoner gun crew)' Horse. drawn 'carriagewith4dignitaries Qtb~t Civil- Wax ,n~jn~lf~tQtS CivilWar':Bugler. American Legion, YFW(1)lo~ GU1,l1"ds~ County American Legion, VFW Members Active' Duty Setvice.,.:rersonnel Wa-shington County Mounted Patrol Mili'biry. bus~(to tl"t;lfl$POrt ve~rans} Procession Route* Lowell Park MtHQ~ Str'eei~abeut (etai't) Mulbeiy Street to W~) ,Stt:t?t:L, s~qth..o,q. .Wa~r. ,tQ (~.:ra~=if~t~;;~C~=~:;=~)' G6JWDereial Street 'west to- . . ,N~~th. a.e.c~. .atJeet, ~th., .~>>:N. SbuuuJ, ~rIi~ *' (tempor~=:J=~~~~S:ientran~e) . Chestnut to South Third Stroot' ' SQuth Third..str~tt~.r.in.~ Street Pine to Veterans Memorial (sidewalk entrance) (temporary curb_stop fo:runl~ng vets kt~aJriage). Pine to Fourth Street -FGurlh.t.Q Waln.:ut Street east on Walnut Street (and into) Hii)toric Courthouse Parking Let " * If Lowell Park to Lowell Inn route is advised to not be appropriate, 'tbe City, Parking. lot .on ' North Second.North ofthe-LoweU-Inn is suggested as a . staging area. r AI ,iiiimi erimssirmiser .911Ma nos A 5linin _ ,tee ;.Sig] IMPI mini214. r=_.11. ... � Ti �� . mac �m!!� t igifisgramazormillatie040r— mormagiroolosos ww N N N Nr. 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';s Q) ~ i 0 ..... ..~ .' ~ - ~ '-' '-" "-' o.~ ~ 8 i 00 :.Ej G) .s Q,) "C J...A ~ ,~ ~l ! $ ~ < 8. 00 p.. < I .IS a 00 5 ~ ~ ~ I S ~.~ e E3 ~ ti~i l ;... 3'S.11~ ~ = Q,) l~~~~ leE8~ ~ ~ :a ~, t:Q Q,) a ~. Q) ~ ~ , d i 1 .~ tI:l 8 m o ~ Q,) is e 0;. e Q) j 8 & bl) 0 ..... ~ 'm .t~ :e = .s ~. 00 ~. s ] 00 .IS .~ ,& ~ ~ Q) 'f a '. ''is f >- ,t2 >1lot oQ {) ~ (I) ~ p.. ~ 0 Q) S In .~ f 5 Q,) ~ ~ ':;I ~ .~ 8 81 ~ -. -. .g .g -. 0 '-' .so "-' '-" to ~ .~ 0 to 0 .,...oj to ~ ~ a~ ~ ~ ~ \"'"'l c-.i .1 . <::> ~ I I . .~ to 0 8 ..... ~ lO ~ ..... \"'"'l ~ ..... c-.i City o~ g tiQQwate/l, uUinnegota cP /lOcQamation WHEREAS, Lakeview Hospital was named one of the nation's 100 Top Hospitals by Solucient, part of Thomson Healthcare, a leading provider of information and solutions to improve the cost and quality of healthcare, This is the second time Lakeview Hospital has been recognized with this honor since 2004. The award recognizes hospitals that have achieved excellence in clinical outcomes, patient safety, financial performance, efficiency, and growth in patient volume; and WHEREAS, the 100 Top Hospitals are grouped into five peer categories, including 15 major teaching hospitals, 25 teaching hospitals, 20 large community hospitals, 20 medium community hospitals and 20 small community hospitals. Lakeview is one of the twenty small community hospitals, which is the largest set of hospitals; and WHEREAS, Lakeview Hospital was one of only two hospitals in Minnesota to receive this honor for 2007, and the only Minnesota hospital in the small community hospital class; and WHEREAS, according to Solucient, if all hospitals in the United States performed as well as the 100 Top Hospitals the following outcomes would occur: · More than 100,000 additional patients could survive each year, and an additional 114,000 could avoid complications · With 25 percent higher admissions per bed, benchmark hospitals treated more patients than non-winning hospitals and also treated patients who were sicker and required more complex treatment · The 100 Top Hospitals facilities spent an average of 12 percent less, per discharge, than peer hospitals · Median total profit margin at 100 Top Hospitals winners was nearly three times the median of peer hospitals · Salaries and benefits were $3,200 more a year per full-time staff member at benchmark hospitals; and NOW, THEREFORE, I, KEN HARYCKI, MAYOR OF THE CITY OF STILLWATER, do hereby proclaim June 4, 2008 as LAKEVIEW HOSPITAL DAY IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this 3rd day of May 2008. LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2008-74 Abbott Paint AI's Coffee Company Aspen Equipment Company Association of Training Braun Pump & Controls Bruchu, Brian Bryan Rock Products, Inc, Carquest Auto Parts Cartridge World CATCO Parts and Service CDW Government, Inc, Clafton Skate Clark, Luann Coca-Cola Bottling Company Comcast Creative Product Sourcing, Inc, - DARE Emergency Automotive Tech Fastenal Company Force America Foremost Promotions Fred's Tire Company Galles Corporation GCR Minneapolis Truck Tire Ctr Grafix Shoppe Hedberg Aggregates Holiday Credit Office J.H. Larson Electric Kath Companies Keenan, Dixie Lakeview Hospital Legislative Associates Life Safety Systems M,R,DANIELSON ADVERTISING, LLC Magnuson Law Firm MCFOA Menards Meredith, Nathan Miller, Janet MN Board of AELSLAGID MN City/County Mgmt Assoc, MN State Fire Chiefs Assn MSP Communications MTI Distributing Northland Graphics Paint Coffee & Supplies for Concessions Tommygate 2008 Law Enforcement Training Market Place Lift Station Repairs Tuition Reimbursement Red Ball Diamond Aggregate Equipment Repair Supplies Ink Cartridge Equipment Repair Charges APC Backups ES 550VA 120V 8 Out Skates for Resale Cleaning at City Hall Soda for Concessions Cable DARE Products Lens, New 52 LED Vertical Optic, Clear Equipment Repair Parts/Shop Supplies Equipment Repair Supplies Custom Neon Pencil Tire Repair Can Liners Tire repair service call Custom Squad Marking Kit! Tahoe & Charger Red Cedar Mulch Fuel for Rec Center Time Delay Fuse CITGO Prem Gear MN 85W140 120 LB, Mystik Refund Dog License Fee Legal Blood Draw Professional Services Repair Fire System Ads for parking Professional Services through May 23, 2008 2008 Membership Dues Treated Lumber College Tuition Reimbursement Park Deposit Refund License/Certificate Renewal Fees 2008 Annual Dues 2008 Membership Dues Ad for Stillwater Parking Bolt - Blade Custom Self-Inking Rubber Stamps 100,32 747.45 2,860,46 100.00 4,930,41 1,443,00 313,08 529.25 53,24 606,12 123.63 385,00 867.50 530,17 68,33 71.35 12.76 1,056.45 367,76 130,82 44,25 1,368,53 249,34 960.00 1,065,00 100,35 20,25 388,73 10.00 40,00 2,791.67 321.66 2,680.00 10,410.83 35,00 24,90 1,035,00 100,00 240,00 107.00 70.00 795,00 23,08 209,15 EXHIBIT II A" TO RESOLUTION #2008-74 Office Depot OnSite Sanitation Peacock, Tara Porta-Pot Positive Promotions, Inc. PROBUILD Pruitt, Kathy Reed Business Information Reliable Office Supplies Sentry Systems, Inc. St, Joseph Equipment St. Paul Harley-Davidson, Inc, Stillwater Collision & Restoration Stillwater Equipment Co Stillwater Farm Store Stillwater Medical Group Stillwater Motor Company Stillwater Plumbing Stillwater Towing Sun Newspapers T.A. Schifsky & Sons, Inc, The 106 Group, Ltd, Thomson West United Refrigeration, Inc, United Rentals VenTek International, Inc Verizon Wireless Vetsch Sandra WA County Road & Bridge Wal Mart Community Washington Conservation District Washington County Transportation Watson Company, Inc, Yocum Oil Company Ziegler, Inc, Office Supplies Portable Restroom Rental Park Fee Refund Weekend Toilet Rental Value PK Rodeo Kit Portland Cement Park Fee Refund Construction Bulleting Legal Ads Copy paper Alarm Monitoring Air Filters, Hydraulic Adapters Cycle repair Paint doors on assorted vehicles Freeze Plus P Seed Pre-Employment Drug Screen Key Professional Services for Floor Drains Motorcycle, Boat & Trailer Tow Printing & Publications Asphalt Stillwater Public Education Program Quinlan Zoning Law Advisor Ventor Motor, Blower Wheel Equipment Repair Supplies Loaner Printer Cell Phone Reimburse for DARE Treats & Gifts Traffic Signal Services General Supplies 1st Quarter Billing for Water Monitoring Traffic Services Concession Supplies UL Fuel, Diesel Fuel Repair Engine on Cat Page 2 342,36 962,55 26,00 79,88 173,90 586.18 80,00 341.64 310,01 140,33 296.00 1,290,18 1,974,00 466.47 212,25 1,156.00 6.92 120,00 223,66 677,79 1,464,02 120.00 94,79 376,75 344,48 191.03 809,62 109,28 1,585,06 31.69 643.00 631.52 127,90 7,102.58 507,15 illwater Receipt Number Check No. Amount Paid: Fee: $100.00 'HE IIIlHPLACE OF MIHHESDtA APPLICA TION FOR SALE OF FIREWORKS \lame of Applicant ;ome Address 1/I~Gt7' .# 9.i'/ \Jame of Business 7A~(;&f'7 # 9J I 202 I ""A~r~rpRlvr::: ~usiness Address ~orporate Address (if different than business address) r elephone ( Business): ~ S- / ) ~ 3 '1- 0 2 '1.2 Home Phone ~eginning Date of Sale: {/PIAJ /JPP/tOJAt. End Date of Sale: 7h/i1e Hours of Operation: 8 A1b -/ Op^" .ocation of Display :TAls'I"'E r"'~6Er S7"cRE ~EQUIRED ATTACHMENTS: The following attachments must be included with this application: 1, Permit Fee - $100,00 2, Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the City of Stillwater as an additional insured, 1-. 3, A diagram of the grounds or facilities (for indoor sales) drawn to scale or w' dimensions included, Signature of A ' Jc nake Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE ~ITY CLERK, 216 N, 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONL Y .he sale of the listed fireworks at the location shown on this application is hereby approved, ubject to the foJ/owing conditions if any: :ignature of Fire Chief: Date: he sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to 1e foJ/owing conditions if any: ignature of Police Chief: Date: ACORDTII I CERTIFICATE OF INSURANCE ISSUE DATE 04/22/2008 PRODUCER This certificate is issued as a matter of information only and confers no rights MCGRIFF, SEIBELS & WILLIAMS. INC. upon the Certificate Holder. This Certificate does not amend. extend or alter the P,O. Box 10265 coverage afforded by the policies below. Birmingham, AL 35202 COMPANIES AFFORDING COVERAGE 205-252-9871 Company Crum & Forster Specialty Ins. Co. A INSURED Company American Promotional Events, Inc. B dba TNT Fireworks P.O. Box 1318 Company Florence. AL 35631 C Company 0 Company E This is to certify that the policies of insurance described herein have been issued to the Insured named herein for the policy period indicated. Notwithstanding any requirement. term or condition of contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms. conditions and exclusions of such policies. Limits shown may have been reduced by paid claims. CO TYPE OF INSURANCE POLICY NUMBER EFFECTIVE LIMITS OF LIABILITY LT EXPIRATION A GENERAL LIABILITY GL0111010 11/01/2007 EACH OCCURRENCE $ 1.000,000 IXI Commercial General Liability 11/0112008 FIRE DAMAGE $ 100,000 o Claims Made IXI Occurrence MEDICAL EXPENSE $ EXCLUDED o Owners' and Contractors' Protection IXI SIR: $50,000 PERS. AND ADVERTISING INJURY $ 1,000,000 0 GENERAL AGGREGATE $ 2,000.000 General Aggregate Limit applies per: PRODUCTS AND COMP. OPER. AGG. $ 2.000.000 IXI Policy 0 Project 0 Location AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ o Any Automobile BODILY INJURY (PAr nArson\ $ o All Owned Automobiles I BODILY INJURY (Per accidentl $ o Scheduled Automobiles o Hired Automobiles PROPERTY DAMAGE (Per accidentl $ o Non-owned Automobiles COMPREHENSIVE 0 COLLISION WORKERS' COMPENSATION we StatutOry Limit I I Other I I AND EMPLOYERS' LIABILITY EL EACH ACCIDENT $ EL DISEASE (Each AmnloVAA\ $ EL DISEASE (Policv Limit\ $ EXCESS LIABILITY EACH OCCURRENCE $ o Occurrence DClalms Made AGGREGATE $ $ $ $ $ $ The Certificate Holders are named as Additional Insureds with respect to General Liability as required by written contract subject to policy terms. conditions. and exclusions. CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. TARGET 0931 CITY OF STILLWATER Authorized Representative 2021 MARKET DRIVE ~ (;lj..:tt-s...rt. STILLWATER, MN 55082 USA Paqe 1 of 1 CertIficate 10 # 1 WCOKD6K Receipt Number Check No. Amount Paid: Fee: $100.00 APPUCA TION FOR SALE OF FIREWORKS APPUCATION MUST BE SUBMmED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL & INSPECTION BY THE FIRE DEPARTMENT Name of Applicanl 1203<< 1Y\6' U ~r k,., Home Address Uo X- L~ () f\ 5.1-. .JOV1e.-J v: He... W ( 5sS-Lt-~ , Name of Business TN I R r~ w (rrks Business Address 40 g- LJ f)f/ S+-. Ja" e.5 v) I Le.. LJ I 5"3 ') ~y I Corporate Address (if different than business address) L/oD3 J-feJ.fv-.n Dr.: r:/oren<.e-. hI- 3.)(030 ,. ., Telephone (Business): (Oo~- 15~- L/-8-roY HomePhone (,oy - 7 26-- 4~7 Beginning Date of Sale: ~/J q.l t" End Date of Sale: 7 /&2/8" Hours of Operation: q Qm - llf"'" LocationofDispl~Cu.b Foods flrk/) 10-1-; /8Df fVI(),r/~nr-; S.I-NlwcJ.er ,.1Y1/J S50n..- REQUIRED ATTACHMENTS: The following attachments must be included with this application: 1, Permit Fee - $100.00 2, Proof of bond or certificate of insurance in an amount of not less than $1.000,000.00 showing the City of Stillwater as an additional insured. 3. A diagram of the grounds or facilities (for indoor sales~) _ to scale or with dimensions included. _~ Signatu ~. (or agent) Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OfF'~E US~ t;)NL Y The sale of the listed fiteworlcs at the location shown on this application is hetebyapproved, subject to the foI/owing conditions if any: Signature of Fite Chief: Date: The sale of the listed fileworlcs on the date and at the location shown on this application is hereby approved subject to the following conditions if any: Signatute of Police Chief: Date: The sale of the listed fitewotIcs at the location shown on this application is helebyapproved, subject to the foI/owing conditions if any: Signature of City Clerk: Approval Date of Stillwater City Council: Permit No.: Date: ACORD.. CERTIFICATE OF INSURANCE ISSUE tW'E 0313112008 PRODUCER This certificate is issued as a matter of inbmation only and c:onrers no 'J: MCGRIFF, SEIBELS & W1WAMS.INC, upon the Certificate Holder, This Certificate does not amend, 8Klend or the P.O. Box 10265 coverage afforded by the policies bebv. Birmingham. AL 35202 COIIPANIES AFFORDING COVERAGE 205-252-9871 Company Crum & Fonlfsr 5pec:iaIly Ins. Co. A INSURED Company American Promotional Ewnts. Inc. B dba TNT Fnewortts P,O. Box 1318 ~ Aorence, AL 35631 Company D Company E This is to certify that the policies of insurance desaibed herein have been issued to the Insured named herein for the poticy period indIcaIed, Notwithstao !ding any requimrnent, tenn or oondIIion of axtIract or oIher document wiIh respect to which this certificate may be issued or may perIain. .. in&unn:e afbded by the poUcies described herein is subject to all the terms, conditions and exclusions of such policies. Umils shown may have been reduced by paid claims. CO TYPE OF INSURANCE POUCY NUMBER EFFEC'DVE LIMITS OF UABUTY LT EXPIRATION A GENERAL UABIUTY 1Gl0111010 1110112007 EACH OCCURRENCE $ 1,000.000 IXI Colom&'IiaI General LilIIlIIy 11101/2008 FIRE DAMAGE $ 100.000 o Claims Made IXI 0ccumInce MEDICAL EXPENSE $ EXCLUDED o 0wIws" and CanIradIn' Pn:Jledion IXI SIR: SI5D.OllO PERS. AND At:M:RTISING INJURY $ 1,000,000 0 GENERAL AGGREGATE S 2.000,000 General Aggreg&le Lnilapplies per. PRODUCTS AND roMP. OPER. AGG. $ 2.000.000 o FllIk:y 0 PnIjBr:t 1XIlJx:alian AUTOIIOBIl.E UABIUTY COMBINED SINGLE UMIT S o Ant AuIDmobIIe I RnDIIV INJURY $ o All o-ed AuIomoblIes I RnnILY I $ O~""~ o HndAulomoblles $ o Non-.! AulomabiIes COMPREHENSIVE 0 COWSION WORKERS" COMPENSATION 1.....1 I nrMr I I AND EMPLOrERS" UABIUTY EL EACH ACCIDENT $ [0- $ 10 Limit\ $ EXCESSUABIUTY EACH OCCURRENCE $ o 0ccumInce OClaims Made AGGREGATE $ $ $ $ $ $ This certificate only applies to Location MN 02540 CUB#30254, 1801 Market Driw Stillwater MN 55082 JercIah Heurh-2. The abolle listed are AddilionaIlnsured respecIs to General Uability policy as requinKl by written conInlct subject to policy terms. COIlditio1.. and exclusions. The Certificate Holder is named as AddiIionaIInsured wiIh respect to General Liability as requinKl by written contJact subject to policy terms, conditions, and exclusions. CERTIFICATE HOLDER SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEllED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL ENDEA\IOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR UABILITY OF ANY KIND UPON TIiE INSURER, ITS AGENTS OR REPRESENTATIVES. Authorized Represetltative Cub Foods q...., {Xj.. 4.-..:.-e 19011 Lake Or East Chanhasson. MN 55317 PaQe 1 of 1 CetIIlclIIe 10. 184354QW STAFF REQUEST ITEM I Department: Fire I Date: May 30, 2008 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase new NFPA Compliant Breathing air compressor. This piece of equipment is required for filling the fire departments self contained breathing apparatus (SCBA) and self contained underwater breathing apparatus (SCUBA). This unit will be replacing a 20 plus year old air compressor which no longer meets the needs of the current high pressure SCBA being used. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Council approved funding in the fire departments capital improvement budget to purchase this equipment in 2008. The following bid quotes are the lowest responsible bidders meeting the required specifications and associated items needed for replacement of this equipment. Eagle Raptor RCA 10F Breathing Air Compressor Auto Drain Reservoir Switch Nine (9) 6,000 PSI cascade cylinders after trade in Check valves/regulators and labor Core drilling vent pipe, flashing and labor Total Cost $18,995.00 $ 325.00 $ 7,350.00 $ 1,250.00 $ 2.000.00 $29,920.00 ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Stuart W. Glaser, Fire Chief Date: May 30, 2008 Memo DATE: May 30, 2008 TO: Stuart Glaser, Fire Chief FROM: Tom Ballis-w Deputy Fire Chief RE: Breathing Air Compressor After reviewing several bids and contractor installation costs I have established the necessary budget to complete the replacement ofthe breathing air compressor that is currently in poor working condition, Below is the breakdown of costs, Eagle Raptor RCAIOF Breathing Air Compressor Auto Drain Reservoir switch Nine (9) 6,000 PSI cylinders after trade-in Check Valves/regulators and labor Core drilling vent pipe, flashing and mise, labor $18,995,00 $325.00 $7,350,00 $1,250,00 $2,000,00 Total cost $29,920,00 Questions regarding the breathing air compressor can be directed to Captain Jansen or me, Mal' 21 08 02:56p RYAN 5298277 p.1 ......., -J.o=I....~.~.r:.,~~'1<.....<'ll......~....~Y!"'". rr ~'~:~~:).r.~ .l't,,~.~..'t~~~~ '~'lj;~ ~~~~ ' ~;:f.~if~...i~.J:;;jii?.~1.~.~..~;~Mj ~J~"., ',f~~~J~~~~itt.~::~ Fire Safety USA 3253 19th Street NW Rochester, MN 55901 877-699-3473 fax 507-529-8111 QUO TE !!!!!!!!! Customer stillwater Fire Department -D~puty Chief - Tom Ballis Stillwater, State Minnesota -,f! 1-(651)-351-4967 ZI P 55082 Date May 21, 2008 Order No, -"--- Rep Kim D. Clarey EmaiJ kdc@fi!:e.~l~~:tl!~~:~.!!! .. Unit Price TOTAL $18,995.00 r99s.00' f Q1y,- Description 1 -lE~igle Raptor Model #RCA 1 OF Breathing Air Compressor !complete as per the specifications provided to you via , email ::m May 21, 2008: i I I I I' Optional: Eagle Electronic Air Monitoring System would be an additional $5,000,00, I would also like to suggest you consider an optional Auto Drain Resevoir Switch at 'an additioanl $325.00: L I'The Eagle Raptor is our "best in class. product standard with stainless steel purification chambers: i _, s Payment Details @ Ch8rge o Check o Cre,jit Card j I . ! I I . ~-~ SubTotal I Shipping & Handling 'I---NO 'ChSfge--'l Taxes 1 --;~~~---_._-- ._._--.~ t **- Note: Our bid price includes all shipping & handling costs, installation cost - less your electrical hookup, and PVC irlstallation for remote air intake, You had mentioned that you would incur cost for ceiling or wall cut oul.- Name CC# .---..... ....._- ---_. ~- . "'--.'. .... .............--. -,. __ .__". N" _ "_"__."___. _. '., . ____.... .,..._.. . Expires . Jl:l.~~_.~!>~?OP~ [OOi'Ce Use OnlY '---"---'-----1 i L__ Optional Remote Air Intake Compressor Performance Monitoring Simplified through the use of Graphic Technology Interstage Pressure Gauges Performance Indicator Lights "Knockdown" Panels for Quick Access Appliance Cabinet Finish Cooling Air Intake From Floor -.- fMLEAII. Compressor Cooling Design Maximizes Cooling Air Flow & Permits "Against the Wall" Installation. Includes Top Discharge Heat Extractor To Maintain Ideal Compressor Operating Environment Auto Drain Exhaust Air Filter Optional Air Quality Digital Monitoring (CO, H20 or Both) Compressor and Condensate Drain Valve Access Door "Up Against the Wall" Design Purification System Access Door High Voltage Electrical Box Access Eagle Compressors Inc, - 3003 Thurston Avenue -Greensboro, NC 27406 -Ph: 336-398-8000 -Fax: 336-398-8001 -www.eaglecompressors.com Raptofbac Breathing Air Compressor Standard & Optional Features ,"...... ' ," ell D:::J ~ ~ - D:::J ell -.-- EAuIII. RaptOrbac Dimensional Specifications e @ 1~1/2.1 r-- 32" 1291/2"1 n (]) :e(!) . fa . eo: lIJ:pl'J c:::D ~ --=::;:r- c:::D a - - ) ( II::D '" II"' 1'- II::D - L-- '-- <0 (J:) Eagle Compressors Inc, . 3003 Thurston Avenue. Greensboro, NC 27406. Ph: 336-398-8000. Fax: 336-398-8001. www.eaglecompressors.com COMPANY, INC. 'ill! Emplo)'u Owned Compm~y '.' Customer Name: Stillwater Fire Date: 5-28-08 Request for Quotation: Tom Ballis Quote No.: 052808RD-2 Part No, Description OPTION 1: Unit $ Each $ Total 1 -$300,00 -$300.00 8 -$225.00 -$1,800,00 -$2,100,00 9 $1,050.00 $9,450.00 $7,350.00 Credit for 4500 psi cylinder from Oxygen Service Company Credit for 4500 psi cylinder not purchased from Oxygen Service Company Total cylinder repurchase credit AIR6KS Sale of 6000 psi cylinder Total purchase of nine 6000 psi cylinders after repurchase credit OPTION 2: Cylinder rental fee for each 6000 psi cylinder 30 days $0,80 $24,00 I month Total cylinder repurchase credit -$2,100.00 OSC could rent you nine 6000 psi cylinders for $0,80 per day per cylinder. asc would apply the repurchase credit towards your monthly rental bill. Due to the fact that 6000 psi cylinders are high priced and not a widely used product asc would require a five year rental agreemenVcontract. Respectfully, RyCNY\! VCekow !} 11 Pierce Butler Route · St. Paul, MN 55J04 · Phone: 651.('44-7273 · T()Jl-Frec: 1-800-774-[336 · Fax: 651-644.2973 JO021ndustriaJ Drive S. · Sallk Rapids, (vIN 56379 · Phone: 320-252-5494 . Toll,.Free: 1.800-252-3275 · Fax: 320-230..3.300 Webs ile:www.oxygenservicecornpany.com ;tiJlwa ter " ...... ---.;:::\; ~..l' .illJ*Ji.l:'~.~ lI!:",""*~o~.a 216 North 4th Street Stillwater, MN 55082 re/ephone: 651-430-8800 Fax: 651-430-8809 APPLICA TION FOR SPECIAL EVENT ALL ITEMS ON THE APPLICA TION MUST BE COMPLETED AND SUBMITTED TO CITY HALL 45 DA YS PRIOR TO THE PROPOSED EVENT Submittal Date: APPLICANT INFORMATION (Please Print on Application) Organization: /7?5.IC:-lff ;.J;;a5tZ- /4:,'/. Contact Person: r:::.V::~ -.. !/t![.!r . . . Email Address: "3 (. >' /A/.,-~y 51:- S. City .S-1LIIr11/::~..a.--; / (4:5~) '-139- 5i7t: Type of Organization: _Non-Profit ~For-Profit I~);(;,) r! -19<5 ~ ~~ dr, CanA- ../ Address: Daytime Phone State /4t'1"- Zip ,;;0112- Alternate Phone Number (f;-<7i) CfSY -- )"1; "1 '1- EVENT INFORMATION (Special Events involving the use of City Property may require Park Board or Parking Commission review. Events on Private Property may require Planning Commission review.) Date(s) of Event: cr) () h/ Hours of Event: -)1".... - /c .'tfi-Y, , ' (Special events conducld after 10:00 p.m. require Council approval of a ,'f variance to the,noise ordinance), / Type of Event: J2wlAb/e-. (9'" 7J.....- ;:.k..v/:-- "- :)/1t:> ~1J , Description of Event: VA-J.J,n^- /kc/r:/?~ 9'j.~ /r /217r7Ua.. / If Lowell Park is used: North Lowell Park _South Lowell Park (check which one or both) Joc/ Estimated number of people to attend: The following information is required for consideration ,/ (Check next to items pertaining to your event. If not applicable - please put uN/A" in the space) L Selling Alcohol - Temporary Liquor Licenses are ONLY available to non-profit organizations - $25,00 per day ./' Permit to Consume -Consumption only of beer, wine, wine coolers, and hard liquor on public property (parks) _ $35,00 fee / ,Site Map (Required for all events) - attach to application 7 Parldng Impact (Required for all events) -Describe in detail: .2> <y < 15 -.J > r'1f.: "rft;<:c ~r /. <1; trj<;/oz (Continued on Back) _ Special Signage - Describe: ~/4-- , _ Approval Letter from Property Owner if on Private Property (attach to application) Tents or Membrane Structures Size _ Cooking Operations Propane IV /4- , _ Vendors will be present at the event (SEE A IT ACHED) r-:/ A- Location IV / A- I Deep Fat Frying -II/A- , /'//4- Other Exiting Points ~/~ , ~~ _ Open Flame or Burning Operations Describe: _ Water Activities (River/Lakes) River/Lake Name: ..v / A- , EMS Needs _EMT Standby _Ambulance Standby _Fire Department Standby Fireworks Street Closure What Streets: ,hi. ,II,:', /,1- 10"1.; ~/V,,'r !1h.....ft.r sf, ,/ / ' I _ Police Officer Needed (Required if alcohol is being serviced on public property and attendance is over 75 people or at the discretion of the Police Chief) Contact Stillwater Police Department (651-351-4900) to arrange for an officer, _ Restrooms (Portable) - Applicant to pay for restrooms - Contact Public Works to arrange - 651-275-4100 _Live Entertainment - Describe type of Music: /If/ LJ.- _Promotion/Advertisement of Event - Describe Level of Promotion/Advertisement ,"./"/ v'; }/YL,>v'- ti- /( /1A-tt'~' L /t..-A,-f- i/ J,.( -Ir- . , Reviewed By: (Any concerns/comments will be attached to application) _ City Administrator ~ty Clerk FEES (if applicable) :AI::::.. .00 ~ Permit to Consume ($35.00) ~Community Development Director ~ire Chief ~olice Chief ~ublic Works Director Public Works Superintendent Temporary Liquor License ($25.00/day) Event Fee ($500.00) Other Fees: Park & Recreation Commission Approval Required Date Approved: Planning Commission Approval Required Date Approved: ~Downtown Parking C m issi Date tJC/~ed: ~~ Council Ag;ova Date Approved: TOTAL FEE FOR EVENT: $ _.~. /~. -~ Rev. 01108 ~'.,-.---- -..-.-. '. ~ ~. I ~.- ", t CWc:.rrN~ ~~~.L______, - -- ~ / 1 ~ \ , I! \. I... ~e... -. ......L.. ~ ----. - '1 !-- - ._.~..o I' ----- . --, : \ I' ..----..--... - I --.--.-,--- . ........" -.--.,----. " -:R~"*' 7'--~( ,...-.-. - .. - .. " . ...--.--.-- .-...- / " ....._.,-'/- .......---(---- ~'1rr I LJtA l ~l / ( (' I... t' \. <- / \ C~~ ~ ~ ~~~ ~P/rf " \. \ , -.--.. - -"- \. _. - -----_._"....~ - -- \. 1'''1:..... G>yq:;y\;..; ':'. I ill ~Rf ( t.r++-T \-h.) tJ.S ~ CAgo{J<; E:. r illwater . .. ..;;;;;;;;;:: - - ----::~~ THE B'~THPIAC!: Of MINNESOTA'~ Memo Community Development Department To: From: Date: Re: City Council Michel Pogge, City Planner lJ.^~ Friday, May 30, 2008 2008-2009 Annual Contract for Mowing and Clean up Services Message: As the Council is aware with the increasing number of foreclosures in the community the number of nuisance properties in the Community has increased. Previously mowing of nuisance properties was handled by Public Works crews, With the number of properties currently involved and the increasing severity of the issues the City staff believes the best approach would be to contract out this abatement work. The attached request for bids would cover the abatement of nuisance properties in three areas including mowing services, rubbish clean up, and boarding and securing of unsecured buildings. With a contractor in place when the City receives a complaint or finds a property out of compliance a Community Service Officer will give notice to the property owner of the nuisance and give them 48 hours to correct the nuisance, At the end of 48 hours if the nuisance is corrected no further action will be taken. If the nuisance is not corrected the CSO will issue an administrative citation against the property owner and contact the selected contractor to abate the nuisance on the property, The cost to abate the nuisance will then be placed as a special assessment against the property, Requested Action Approve the proposed Bid Form, General Requirements, General Conditions, and Specifications for the 2008-2009 Annual Contract for Mowing and Clean up Services, From the desk of... Michel Pogge, AICP . City Planner 'City of Stillwater . 216 N, 4th Street . Stillwater, MN 55082 651,430-8822 . Fax: 651.430-8810 'email: mpogge@ci,stillwater,mn.us r illwater -.~ - - ~~ lHE 8iP,THPLACE Of MiNNESOTA ~ CITY OF STILLWATER GENERAL CONDITIONS AND SPECIFICATIONS FOR 2008 - 2009 ANNUAL CONTRACT FOR MOWING & CLEAN UP SERVICES BID OPENING DATE: June 11, 2008 3:00 PM NOTICE TO BIDDERS ADVERTISEMENT FOR BIDS Stillwater, Minnesota Notice is hereby given that sealed bids will be received for the 2008-2009 Annual Contract for Mowing and Clean up Services by the City of Stillwater until 3:00 P.M, Wednesday, June 11,2008 at Stillwater City Hall, at which time they will be publicly opened and read aloud for the furnishing of all labor and material for the making of the improvement. Bids shall be on the forms provided for that purpose, Bids will be sealed and marked with the words "2008- 2009 Annual Contract for Mowing and Clean up Services". Bid forms are available on the City's web site www.ci.stillwater.mn.us.ortheCommunityDevelopmentDepartmentlocatedat216N4thStreet.Stillwater. MN 55082, The City of Stillwater reserves the right to reject any and all bids, to waive irregularities and informalities therein and to award the contract in the best interest of the City, Work will be award on the basis of the lowest total responsible bid, Publication Date: June 5, 2008 Closing Date: June 11, 2008 at 3:00 PM 2 GENERAL CONDITIONS ASSIGNMENT OF BID/CONTRACT The successful bidder may not assign their rights and duties under an award without the written consent of the Stillwater City Administrator, Such consent shall not relieve the assignor of liability in event of default by their assIgnee, BID CONSIDERATION / TABULATION After bids are opened and publicly read, the bids will be tabulated for comparison on the basis of the bid prices and quantities (lowest responsible vendor) or by the best value method shown in the Proposal. Until final award of the Contract, the city reserves the right to reject any or all bids, to waive technicalities, and to re-advertise for new bids, or proposed to do the work otherwise in the best interests of the City. The following items will be considered when an award is based on best value: . The purchase price; · The reputation of the bidder and of the bidder's goods or services; · The quality ofthe bidders' goods or services; · The extent to which the goods or services meet the municipality's needs; · The bidder's past relationship with the municipality; · The impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and nonprofit organizations employing persons with disabilities; · The total long-term cost to the municipality to acquire the bidder's goods or services; and · Any relevant criteria specifically listed in the request for bids or proposals. BID SUBMISSION Bids may be submitted in person or by mail. Submit bids in person or via mail to Stillwater City Hall, 216 4th St N, Stillwater, MN 55082-4898, · Bids will not be accepted without a signature, · Bids will not be accepted unless sealed. · The City is not responsible for mail service, CHANGES OR ALTERATIONS No part of this bid may be changed/altered in any way. Vendors must submit written requests to change any specifications/conditions with their proposal. Changes made with out submission of a written request to this bid will result in disqualification. COMPLETING INFORMATION Bidder must fill in all information asked for in the blanks provided under each item. Failure to comply may result in rejection of the Bid at the City's option, CONTRACT CLUASE All bidders understand and agree that the vendor's bid response will become a legally binding contract upon acceptance in writing by the City, This contract may be superceded only if replaced with a more extensive contract that is agreed to by both parties. DEFAULT In case of default of the successful bidder, the city of Stillwater may procure the articles :from other sources and hold the bidder responsible for any excess cost occasioned thereby. 3 DELIVERY DATE Delivery date is an important factor to the City and may be required to be a part of each bid, The city of Stillwater considers delivery time to be that period elapsing from the time the individual order is placed until that order or work there under is completed, Failure of the bidder to meet guaranteed delivery dates or service performance could affect future City orders, Whenever the Contractor encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential labor disputes), the Contractor shall immediately give notice thereof in writing to the City, stating all relevant information with respect thereto, Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the City of any rights or remedies to which it is entitled by law or pursuant to provisions herein, Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delivery. INDEMNIFICATION In case any action in court is brought against the Owner, or any officer or agent of the Owner, for the failure, omission, or neglect of the vendor to perform any of the covenants, acts, matters, or things by this contract undertaken; or for injury or damage caused by the alleged negligence of the vendor or his subcontractors or his or their agents, or in connection with any claim based on lawful demands of subcontractors, workmen, materialmen, or suppliers the vendor shall indemnify and save harmless the Owner and his officers and agents, from all losses, damages, costs, expenses, judgments, or decrees arising out of such action. INSURANCE Deductibles, of any type, are the responsibility ofthe vendor/contractor, MISCELLANEOUS Except as to any supplies or components which the specifications provide need not be new, all supplies and components to be provided under this contract shall be new (not used or reconditioned, and not of such age or so deteriorated as to impair their usefulness or safety), of current production and of the most suitable grade for the purpose intended, If at any time during the performance of this contract the Contractor believes that the furnishing of supplies or components which are not new is necessary or desirable, they shall notify the City immediately, in writing, including the reasons therefore and proposing any consideration which will flow to the City if authorization to use supplies or components is granted. PAYMENT TERMS & CONDITIONS All bids shall specify terms and conditions of payment, which will be considered as part of, but not control, the award of bid, City review, inspection, and processing procedures ordinarily require thirty (30) days after receipt of invoice, materials or service, Bids which call for payment before 30 days from receipt of invoice, or cash discounts given on such payment, will be considered only if in the opinion of the City the review, inspection and processing procedures can be completed as to the specific purchases within the specified time, It is the intention of the city of Stillwater to make payment on completed orders within thirty (30) days of receiving invoicing unless unusual circumstances arise. Invoices shall be fully documented as to labor, materials and equipment provided, Orders will be placed by the City and must be given a Purchase Order Number to be valid, No payments shall be made on invoices not listing a Purchase Order Number, No partial payment will be made. Payment will not be made by the City until the vendor has been given a Purchase Order Number, has furnished proper invoice, materials, or services, and otherwise complied with City Purchasing procedures, unless this provision is waived by the City, 4 PROVISIONAL CLAUSES The City of Stillwater will not enter into any contract where the cost is provisional upon such clauses as are known as "escalator" or "cost-plus" clauses, REJECTION OF BIDS The City reserves the right to reject any or all bids or to waive technicalities at its option when in the best interests of said City, Bids will be considered irregular if they show any omissions, alteration of form, additions, or conditions not called for, unauthorized alternate bids or irregularities of any kind, However, the City reserves the right to waive any irregularities and to make the award in the best interests of the City, The City reserves the right to reject any or all bids, and all bids submitted are subject to this reservation, Bids may be rejected, among other reasons, for any of the following specific reasons: · Bids received after the time limit for receiving bids as stated in the advertisement. · Proposal containing any irregularities. · Unbalanced value of any items, Bidders may be disqualified and their bids not considered, among other reasons, for any of the following specific reasons: · Reason for believing collusion exists among the Bidders. · Reasonable grounds for believing that any Bidder is interested in more than one Proposal for the work contemplated, · The Bidder being interested in any litigation against the City, · The Bidder being in arrears on any existing contract or having defaulted on a previous contract. · Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. · Uncompleted work, which in the judgment of the City will prevent or hinder the prompt completion of additional work if awarded, . Incomplete Bid Forms REQUEST FOR NON-CONSIDERATION Bids deposited with the City cannot be withdrawn prior to the time set for opening bids, Request for non- consideration of bids must be made in writing and received by the City prior to the time set for opening bids. After other bids are opened and publicly read, the Proposal for which non-consideration is properly requested may be returned unopened, The Proposal may not be withdrawn after the bids have been opened, and the Bidder, in submitting the same, warrants and guarantees that this bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes and that such bid will not and cannot be withdrawn because of any mistake committed by the Bidder, SALESTAX The work being performed under this contract is subject to Minnesota Sales Taxes, The total for each bid submitted must include any applicable sales taxes in the bid price. THE BID PRICE MUST INCLUDE ALL SALES TAXES, Bills submitted for taxes above the bid price will not be honored, 5 SPECIFICATIONS SPECIAL CONDITIONS I, Length of the initial contract shall be from June 18, 2008 to December 31, 2009 with the option to renew the contract for an additional year provided both parties are in agreement. 2, The city of Stillwater reserves the right to cancel this agreement upon thirty days written notice with good cause, 3, Purchase orders will be issued on an as needed basis, DEFINITIONS: "Acreage" shall mean any property having a total area of 43,560 square feet (1 acre) or greater, "Authorized notice" shall mean a written or verbal notice from the City of Stillwater Community Development Department to perform specific work at a specific location, "City" shall mean the city of Stillwater, Minnesota, "Cleaning and removal of trash and debris" shall mean any method by which filth, weeds, rubbish, refuse, or other matter that might be unhealthy and/or unsightly is removed from any property or lot and disposed of by approved methods as approved by the city and delineated in the City Code of Ordinances, "Contractor" shall mean the person or firm, which is awarded the Mowing and Cleaning Contract by the City, "Lot" shall mean any property having a total area less than 43,560 square feet (1 acre). AUTHORIZATION: The Contractor shall be notified by a representative of the Community Development Department to perform specific work at a particular location, The Contractor shall complete the requested services within five (5) days after receiving authorization. In the event of inclement weather, the Contractor shall notify the City of his/her failure to mow and/or clean the property in question by the sixth (6th) day; however, such work shall be completed by the tenth (10) day after initial authorization. Failure to notify or finish the work within the timeframes indicated will subject the contractor to liquidated damages of$15,OO per day, per lot, until the work is complete, The City shall pay $10,00 for trips by the contractor to a site where the contractor finds abatement has been completed prior to the contractor arriving at the site if the arrival is within the established time frames as outlined above, In these instances, the contractor shall provide a single labeled photograph to show the abatement of the violation, 6 SPECIFICATIONS: VACANT LOT - Each lot shall be mowed in its entirety in a uniform cut. Mowing shall be completed as near as possible to any tree, wall, fence, pole, sign, or any other structure. Remaining high grass and weeds shall be trimmed to ensure favorable appearance. Proper action shall be taken to clean the property, adjoining streets, and public right-of-way of all grass and weed trimmings, Authorization from the city must be obtained to remove trash from a vacant lot. LOT WITH HOUSE OR BUILDING - Each lot shall be mowed as near as possible to any building, tree, wall, fence, pole, sign, or any other structure in a uniform cut. Remaining high grass and weeds shall be trimmed to ensure favorable appearance, Proper action shall be taken to clean the property, adjoining streets, and public right-of-way of all grass and weed trimmings, Authorization from the city must be obtained to remove trash from a lot with a house or building, This will be the most common mowing project to be completed under this contract. Typical lots that could be mowed would include 1224 2nd St Nand 519 Laurel St W, both in the City of Stillwater, PARCEL OF LAND GREATER THAN ONE ACRE BUT LESS THAN TWENTY ACRES - Each parcel shall be mowed in its entirety in a uniform cut. Any remaining high grass and weeds around trees, walls, fences, poles, signs, or any other structure shall be trimmed. Proper action shall be taken to clean the adjoining streets and public right-of-way of all grass and weed trimmings, Authorization from the city must be obtained to remove trash from acreage. (Five or more vacant, plotted lots that are contiguous shall be treated as acreage and billed as such.) PARCEL OF LAND WITH TWENTY ACRES OR MORE - All areas within fifty feet from a curb, public right-of-way, street, or adjacent property under different ownership must be mowed in their entirety in a uniform cut. Any agricultural areas or areas used to cultivate crops must be mowed up to the crop, Authorization from the city must be obtained to remove trash from acreage, CLEANING OF TRASH AND DEBRIS - The Contractor shall remove all trash and debris from the property. Trash and debris may include dirt, rock, boards, railroad ties, furniture, appliances, tires, litter, swimming pool water and any other rejected matter. The Contractor shall also have the capacity of leveling and/or removing mounds of dirt. The contractor shall install, when required by the City, appropriate seed and mulching including MN-DOT 240 seed mix @ 100 lbs/acre and Type 1 Mulch with 90 % coverage at 2 tons / acre. BOARDING AND SECURING OF PROPERTY - The Contractor install shall install a minimum of 3/8-inch thick plywood over all broken windows, missing doors, and other opening that cannot be secured by other reasonable means, Authorization from the city must be obtained to board and secure a property, SECURING OF PROPERTY - The Contractor install shall necessary padlocks, door hardware, etc to secure doors and other unsecured opening that don't require boarding. Authorization from the city must be obtained to secure a property, Any property or lot, which is not mowed and/or cleaned satisfactorily, shall be redone at the Contractor's expense upon the request of the City. ALL SPECIFICATIONS WILL BE STRICTLY ENFORCED. For categories paid on a per hour basis, the Contractor shall be required to examine the property first to determine the number of hours needed to complete the job before authorization is given. In the event that more than the original number of hours is necessary to complete the job, the Contractor shall contact the Community Development Department representative for approval prior to performing the job. 7 GENERAL REQUIREMENTS: The Contractor shall obtain and pay for any and all permits, licenses, disposal fees, or any other costs required to fulfill this contract. . The Contractor must comply with all federal, state, and local ordinances while performing each job, It is understood and agreed that the Contractor shall not assign, sublet, or transfer any of the rights and duties under the terms of this agreement without the prior approval of the city, The Contractor shall protect and prevent all damage to wires, cables, structures, fences vehicles, trees, plants and other artifacts. Any damage to public or private property shall be corrected by repair or replacement by the Contractor at his or her own expense to the satisfaction ofthe owner or the city. The Contractor shall take "before and after" photographs in digital format for validation and return same to the city with the invoice of each job assignment. Each photograph shall be properly labeled as "before" and "after" with the address or location of the work site and the date and time each photograph was taken, It is understood and agreed that the Contractor shall not assign, sublet, or transfer any of the rights and duties under the terms of this agreement without the approval of the City, The city shall not pay for travel time, The proposal schedule has been divided into three parts. The City reserves the right to add or delete at its sole discretion. Bids will be accepted for one, two or all three parts of the proposal. Failure to submit a bid for one or more parts will not be used against a contractor; however, the City may chose to select one contractor for all three parts if the City deems if the pricing is comparative and beneficial to the City even if a lower bid is received for one part ofthe proposal schedule, ~Ij\]JI~Ill1{: The Contractor and/or the Contractor's employees will assume complete responsibility for any claim of property damage or bodily injury, which may directly or indirectly arise from the employee's performance under the terms of this agreement. The Contractor's employees will hold hannless, release and defend the city from all claims of liability that directly or indirectly arise under the terms of this agreement. The Contractor shall not recover from the City of Stillwater the cost for damaged equipment, including broken blades, punctured tires, or any other damaged equipment, as a result of mowing assignments regardless of the condition of the property, INVOICING: Invoices shall reflect separate charges for each category (above) of work performed with no more than one property on any detail sheet. Invoices shall indicate the date(s) of service and shall have appropriate "before and after" photographs provided with them, An invoice for work performed shall be submitted to the Community Development Department within seven (7) days following completion of the requirements of the contract. The Community Development Department is located at 216 North Fourth Street. Invoices and photographs maybe submitted bye-mail. PAYMENT: The Contractor shall receive payment only for those properties that he/she received authorization to mow and/or clean by the Community Development Department. 8 INSURANCE: Proof of Comprehensive General Liability, Auto liability and Workers Compensation Insurance must be submitted with bid to be considered. (See below for details) The insurance protection will have the following limits: A. Comprehensive General Liability: (1) Bodily Injury (including completed operations and products liability). $500,000 Each Occurrence $1,000,000 Annual Aggregate (2) Property Damage Liability Insurance will provide Explosion, Collapse and Underground coverages where applicable. (3) Personal Injury, with employment exclusion deleted: $1,000,000 Annual Aggregate B. Comprehensive Automobile Liability: (1) Bodily Injury: $500,000 Each Person $1,000,000 Each Occurrence (2) Property Damage: $100,000 Each Occurrence C, Worker's Compensation Coverage Other Insurance Provisions The City must be named as an additional insured on the Comprehensive General Liability and Automobile Liability Insurance policies. These insurance policies shall contain the appropriate additional insured endorsement signed by a person authorized by the insurer to bid coverage on its behalf, Certificates of Insurance and Endorsements effecting coverage required by this clause shall be forwarded to: Diane Ward City of Stillwater 216 North Fourth Street Stillwater, MN 55082 9 BID FORM PROJECT IDENTIFICATION: 2008-2009 Annual Contract for Mowing and Clean up Services BIDS TO BE OPENED: June 11,2008 at 3:00 PM THIS BID IS SUBMITTED TO: CITY OF STILLWATER ATTN: MIKE POGGE 216 N. FOURTH ST, STILLWATER, MN 55082 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with OWNER and perform and furnish all Work as specified indicated in the Bid Form, General Requirements, General Conditions, and Specifications for the Bid Price and within the Bid Time indicated in this Bid Form and Specifications, 2. BIDDER accepts all of the terms and conditions listed in the Bid Form and Specifications, BIDDER shall provide a Certificate of Insurance listing the City of Stillwater as an additional insured and licensed to work within the City of Stillwater in accordance with the general requirements. 3, In submitting this Bid, BIDDER represents, as more fully set forth in the Bid Form, General Requirements, General Conditions, and Specifications, that: a, BIDDER has examined and carefully studied the Bidding Documents including the General Requirements, General Conditions, Specifications, and Bid Form, b, BIDDER is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work. c, BIDDER is aware ofthe general nature of Work to be performed for which this Bid is submitted as indicated in the General Requirements, General Conditions, Specifications, and Bid Form. d, BIDDER understands and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted. e, This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER. Bid Form Page 1 of6 f. BIDDER understands and agrees that the terms of the General Requirements, General Conditions, and Specifications are incorporated in and are part ofthis Bid Form. 4, BIDDER will complete the Work for the following price (s): ITEM DESCRIPTION UNIT COST PART A - MOWING 1. VACANT LOT - mowing, handwork, and disposal of refuse for residential or small commercial lots. $ /lot 2. LOT WITH HOUSE OR BlITLDING - mowing, handwork, and disposal of refuse for residential or small commercial lots. $ /lot 3. PARCELS CONTAINING ONE ACRE OR MORE - mowing, handwork, and disposal of refuse $ /acre PART B - CLEANING OF TRASH AND DEBRIS 4. CLEANING OF TRASH AND DEBRIS - removal of all trash and debris, including all labor, vehicles, equipment, and disposal costs $ /*hour * The price per hour will be multiplied by the number of hours needed to complete the job, and is not to be multiplied by the number of workers. PART C - SECURING PROPERTY 5. BOARDING AND SECURING PROPERTY - boarding of broken windows, including all labor, vehicles, equipment, and supplies $ /opening 6. SECURING PROPERTY -locking or otherwise securing, unsecured $ openings, windows or doorways, including all labor, vehicles, equipment, and supplies /opening NOTE: The proposal schedule has been divided into three parts, The City reserves the right to add or delete at its sole discretion, Bids will be accepted for one, two or all three parts of the proposal. Failure to submit a bid for one or more parts will not be used against a contractor; however, the City may chose to select one contractor for all three parts if the City deems if the pricing is comparative and beneficial to the City even if a lower bid is received for one part of the proposal schedule 5, The BIDDER shall be notified by a representative of the Community Development Department to perform specific work at a particular location, The BIDDER shall complete the requested services within five (5) days after receiving authorization. In the event of inclement weather, the BIDDER shall notify the City of his /her failure to mow and/or clean the property in question by the sixth (6th) day; however, such work shall be completed by the tenth (10) day after initial authorization, Failure to notify or finish the work within the timeframes indicated will subject the contractor to liquidated damages of$15,OO per day, per lot, until the work is complete. The city shall pay $10.00 for trips by the contractor to a site where the contractor finds abatement has been completed prior to the contractor arriving at the site if the arrival is within the established time frames as outlined above, In these instances, the contractor shall provide a single labeled photograph to show the abatement of the violation, Bid Form Page 2 of6 6, The following documents are attached to and made a condition ofthis BID: a, Project References b, Affidavit of Non-Collusion 7, Communications concerning this Bid shall be addressed to the address of BIDDER indicated below, SUBMITTED on ,2008 IF BIDDER IS: By AN INDIVIDUAL (SEAL) (Individuals Name) doing business as Phone No. Fax No, A PARTNERSHIP By (SEAL) (Firm Name) (General Partner) Business Address: Phone No, Fax No, Bid Form Page 3 of6 A CORPORATION By (Corporation Name) (State of Corporation) By (Name of Person Authorized to Sign) (Title) (Corporate Seal) Attest: (Secretary) Business Address: Phone No, Fax No. Date of Qualification to do business is: A JOINT VENTURE By (Name) Address: By (Name) Address: (Each joint venturer must sign, The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above,) Bid Form Page 4 of6 PROJECT REFERENCES Below is a listing of the five (5) most recent projects of a similar nature to this project which we have completed, CONTRACTING AGENCY DESCRIPTION OF WORK AGENCY REPRESENTATIVE TITLE PHONE DATE OF CONTRACT CONTRACTING AGENCY DESCRIPTION OF WORK AGENCY REPRESENTATIVE TITLE PHONE DATE OF CONTRACT CONTRACTING AGENCY DESCRIPTION OF WORK AGENCY REPRESENTATIVE TITLE PHONE DATE OF CONTRACT CONTRACTING AGENCY DESCRIPTION OF WORK AGENCY REPRESENTATIVE TITLE PHONE DATE OF CONTRACT CONTRACTING AGENCY DESCRIPTION OF WORK AGENCY REPRESENTATIVE TITLE PHONE DATE OF CONTRACT CONTRACTING AGENCY DESCRIPTION OF WORK AGENCY REPRESENTATIVE TITLE PHONE DATE OF CONTRACT Bid Form Page 5 of6 AFFIDAVIT OF NON-COLLUSION STATE OF COUNTY OF I Hereby swear (or affirm) under the penalty of perjury: 1, That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership) or an officer or employee ofthe bidder corporation having authority to Sign on its behalf (if the bidder is a corporation); 2, That the attached bid or bids have been arrived at by the bidder individually and have been submitted without collusion with, and without any agreement, understanding or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to bid designed to limit individual bidding or competition; 3. That the contents of the bid, or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids, and will not be communicated to any such person, prior to any official opening ofthe bid or bids; and 4, That I have fully informed myself regarding the accuracy ofthe statements made in this affidavit. Subscribed and sworn to before me this day of 20 (Bidders Signature) (Notary Public) (Title) (SEAL) (Company) Bid Form Page 6 of6 MEMORANDUM To: Mayor and Oty Council 5i:J' From: Shawn Sanders, Director of Public Works Date: May 15, 2008 Subject: TH36 Frontage Road Maintenance Agreement DISCUSSION: Staff has been working with Minnesota Department of Transportation (MNDOT) for possible improvements to the North Frontage Road along Trunk Highway (TH 36). Currently, maintenance responsibilities from Washington Avenue east to Osgood Avenue .are under the jurisdiction of MNDOT. The section of road from Northwestern Avenue to Osgood is in bad shape and in need of some repair. MNDOT has proposed to do a two inch mill and overlay over this entire length, place aggregate shouldering and correct the ditch drainage in specified locations. In return, MNDOT is asking that the Citytake over snow and ice control maintenance. All other maintenance responsibilities would fall with MNDOT. In talking to the Public Works Superintendants, they thought that snowplowing the north . . frontage road would not cause much extra work on bur crews. The frontage road is much.out of the way and that snow plows are using the frontage road anyway to access city streets for plowing in the Industrial Park and east of Greeley Street. The overlay should last up until the time the St. Croix River Crossing Project. At that time, the frontage road from Northwestern to Osgood would be entirely reconstructed and the City would then be responsible for all maintenance. Attached is a prepared agreement spelling out the details including the work performed and future maintenance responsibilities. The agreement would be in effect for ten years, and after five years discussions would take place to evaluate the condition of the road, ongoing maintenance issues and maintenance planning. RECOMMENDATION It is recommended that approve the attached maintenance agreement between the City of Stillwater and the Minnesota Department of Transportation for snow and ice maintenance of the North Frontage Road along Trunk Highway 36 MINNESOTA DEPARTMENT OF TRANSPORTATION MAINTENANCE AGREEMENT PREPARED BY METRO DISTRICT MAINTENANCE OPERATIONS Mn/DOT AGREEMENT NO. 92835 AGREEMENTBEnNEEN THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION. AND THE CITY OF STILLWATER FOR Snow and Ice Maintenance of the North Frontage Road along Trunk Highway 36 located within and adjacent to the city limits of Stillwater upon the terms and conditions set forth in the Agreement. THIS AGREEMENT is made and entered into by and between the State of Minnesota. Department of Transportation, hereinafter referred to as the .State" and the City of Stillwater, Minnesota, acting by and through its City Council. hereinafter referred to as the .City", MnlDOT Agreement No, 92835 WHEREAS, City has requested the State to improve the condition of 60th Street North (TH 36 north Frontage Road); and WHEREAS, State and City have Cooperative Agreement # 72040 defining maintenance responsibilities along the north Frontage Road and Curve Crest Boulevard from TH 5 to Washington Avenue; and WHEREAS, State and City are empowered to enter into agreements pursuant to Minnesota Statutes 161,20 and 471,59: and WHEREAS. pursuant to Minnesota Statutes 161,38, the parties desire to enter into an agreement relating to the maintenance of the TH 36 north Frontage Road upon the terms and conditions set forth in this Agreement; and WHEREAS. State and City entered into a Memorandum of Understanding (MOU) on November 3, 2006 for the St. Croix River Crossing Project which describes the roles and responsibilities for design, construction and maintenance of a number of areas, including the north frontage road, Page 8 of the MOU describes that following reconstruction of the north Frontage Road as part of the St. Croix River Crossing Project; the City will take on ownership and maintenance of the north Frontage Road; NOW, THEREFORE, THE PARTIES AGREE AS FOllOWS I. DUTIES OF CITY A. Upon State's completion of the mill and overlay on the TH 36 north Frontage Road (60th Street) as described in Section II, Paragraph A, City will provide for snow and ice maintenance of this roadway between Washington Avenue and Osgood Avenue as shown in Exhibit A which is hereby attached and incorporated into this agreement. B, City will provide the snow and ice maintenance on the roadway defined in Section I, Paragraph A in accordance with the standards and guidelines the City uses to routinely maintain its roadways. C, City will furnish all labor, equipment, materials, supplies, tools, and other items necessary for the maintenance activities provided by City under this Agreement. II. DUTIES OF STATE A. State will perform a 2" mill and overlay of the TH 36 north Frontage Road (60th Street) from approximately 1000 feet east of Washington Avenue to Osgood Avenue in 2008 at no cost to the City, State will also place aggregate shouldering following the overlay to improve the shoulders and drainage. B, State is responsible for maintenance (other than snow and ice maintenance) including extraordinary maintenance, betterments, construction, or reconstruction on the roadways described in Section I, Paragraph A. If State desires City to perform any such work, the parties must enter into a separate agreement therefore. C, Extraordinary maintenance, betterments. construction, or reconstruction will include, but not be limited to, overlay of roadway surface, milling and overlay of roadway surface, replacement of roadway, major roadway structural repairs, and major roadway washout repairs, 2 Mn/DOT Agreement No, 92835 III. CONSIDERATION City agrees to perform, at no expense to State, routine snow and ice maintenance duties herein in consideration of State's mill and overlay of the TH 36 north Frontage Road, The State agrees to perform the mill and overlay and specified maintenance in consideration of the City's performance of snow and ice maintenance. The parties acknowledge the receipt and sufficiency of such consideration, IV, TERM OF AGREEMENT This Agreement will be in effect for ten (10) years from the date of execution of this Agreement or until the north frontage road is reconstructed as part of the St. Croix River Crossing Project. The terms and conditions of the Stillwater & MnDOT MOU would then apply, After five (5) years, the City will initiate annual discussions with the state to evaluate the current condition of the frontage road, any ongoing maintenance issues, and maintenance planning for the frontage road for the remaining five (5) yeats of this agreement. A plan for ongoing maintenance will be discussed and an action plan formed and agreed upon. V, AUTHORIZED REPRESENTATIVE A. State's Authorized Representative for the purpose of administering this Agreement is Beverly Farraher, Assistant District Engineer - Maintenance, Minnesota Department of TranspOrtation Metro District, 1500 West County Road B2, Roseville, Minnesota 55113, (651) 234-7901, or her successor, 8, City's Authorized Representative for the purpose of administering this Agreement is Larry Hansen, City Administrator, City of Stillwater, 216 Fourth Street North, Stillwater, MN, 55082, (651) 430-8800, or his successor, C, State's Authorized Representative will have final authority for acceptance of maintenance services performed by City under this Agreement. VI. ASSIGNMENT A, No party will assign or transfer any rights or obligations under this Agreement, in whole or in part, without prior written consent of the other, This provision shall not be construed to preclude the City from contracting snowplowing and ice maintenance services typical to its City street snowplowing operations, 8, All contracts and agreements made by any party with additionaJ parties for the performance of any work to be done under this Agreement will be made in accordance with the terms of this Agreement and State of Minnesota law, C. This Agreement will not be construed as a relinquishment by State of any powers or control it may have over the trunk highway right-of-way covered under this Agreement. VII. MERGERS/AMENDMENTS This Agreement contains all negotiations and agreements between the State and City, No other understanding regarding this agreement, whether written or oral, may be used to bind either party, Any amendments to this Agreement must be in writing, and must be executed by the same parties who executed the original Agreement, or their successors in office, 3 Mn/DOT Agreement No. 92835 VIII. LIABILITY A. The employees and agents of City will not be deemed to be employees of the State for any reason, B. Each party will be solely responsible for its own acts and omissions, the acts and omissions of its employees, and results thereof to the extent authorized by law, The parties will not be responsible for the acts of any others and the results thereof, C, Liability of State will be governed by the provisions of Minnesota Statutes Section 3,736 and other applicable law, and the liability of City will be governed by Minnesota Statutes Chapter 466 and other applicable law, This clause will not be construed to bar any legal remedies each party may have for the other party's failure to fulfill its obligations pursuant to this Agreement. D, Each party to this Agreement will defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein, IX, WORKERS COMPENSATION Each party will be solely responsible for its own employees for any workers compensation claims, X, CIVIL RIGHTS City must comply with the provisions of Minnesota Statutes Section 181,59, and any applicable local ordinance relating to civil rights and discrimination, XI. STATE AUDITS The books, records, documents, and accounting procedures and practices of City, relevant to this Agreement, will be subject to examination by the MnlDOT Auditor, the Legislative Auditor, or the State Auditor, as appropriate, for no less than six years, XII. DATA PRACTICES The State and City must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to any information provided to or by a party to this agreement. XIII, AGREEMENT APPROVAL Before this Agreement will become binding and effective, it must be executed by State and City officers as provided by law. 4 MnlDOT Agreement No, 92835 IN TESTIMONY WHEREOF the parties have executed this Agreement through their duly authorized officials: DEPARTMENT OF TRANSPORTATION CITY OF STILLWATER Recommended for approval: By Ken Harycki, Mayor By Metro District Assistant District Engineer - Maintenance Date Approved COMMISSIONER OF TRANSPORTATION By Larry Hansen, City Administrator By Metro District Authorized Signature Date Date COMMISSIONER OF ADMINISTRATION By Authorized Signature Date 5 . ' City of Stillwater RESOLUTION IT IS RESOLVED that the City of Stillwater enter into Mn/DOT Agreement No, 92835 with the State of Minnesota, Department of Transportation for the following purposes: Snow and Ice Maintenance of the north Frontage Road along Trunk Highway 36 located within and adjacent to the city limits of Stillwater upon the terms and conditions set forth in the Agreement. IT IS FURTHER RESOLVED that the Mayor and the City Administrator are authorized to execute the Agreement. CERTIFICATION State of Minnesota County of Washington I certify that the above Resolution' is an accurate copy of the Resolution adopted by the City Council of the City of Stillwater at an authorized meeting held on the day of , 2008, as shown by the minutes of the meeting in my possession, Subscribed and sworn to before me this day of , 2008 (Signature) Notary Public My Commission Expires (Type or Print Name) ~ o,,-'t'1 ~~. (Title) i -'II MEMORANDUM TO: Mayor and City Council Torry Kraftson, Assistant City Engineer ?R..1( FROM: DATE: May 28, 2008 RE: Easement vacation request for Stillwater Medical Group Curve Crest Clinic, 1500 Curve Crest Boulevard DISCUSSION The Stillwater Medical Group Curve Crest Clinic site currently has seven separate parcels within two different plats, They are proposing to combine the seven parcels into one parcel to simplify what they own and prepare for possible future expansion. There are drainage and utility easements that were created along the property lines of the seven parcels on the original plats. Since the Clinic is proposing to combine all its property into one parcel, many of the easements would no longer be necessary. There is a storm water pond on the interior of the site that was originally created as a single cell pond. The pond was subsequently enlarged and reconfigured into a two cell pond to accommodate additional drainage from the adjacent streets. The Clinic allowed the City to construct storm sewer improvements last year across the Clinic property to direct water to the pond from Curve Crest Boulevard, Washington A venue, and West Orleans Street. This application will vacate the existing storm water ponding easements that were created for the original pond configuration and replace them with a drainage and utility easement that covers the new pond configuration and storm water conveyance. The requested drainage and utility easements would be vacated concurrent with the recording of a plat that would combine the seven parcels, The plat would create drainage and utility easements around the exterior of the overall parcel and over the revised pond configuration, RECOMMENDATION It is recommended that Council hold the required public hearing and if Council desires pass a resolution vacating the requested drainage and utility easements. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 2008-_, RESOLUTION VACATING THE REQUESTED DRAINAGNE AND UTILITY EASEMENTS AT THE STILLWATER MEDICAL GROUP CURVE CREST CLINIC SITE ACCORDING TO THE ATTACHED DESCRIPTIONS. / Oy-tltj ') Fee $250 Receipt No. City of Stillwater PETITION TO V ACA TE PUBLIC DRAINAGE AND UTILITY EASEMENTS and DRAINAGE AND STORM WATER PONDING EASEMENTS We the undersigned hereby petition the following public drainage and utility easements, and drainage and storm water ponding easements, within the City of Stillwater, Minnesota, hereby be vacated: As dedicated on the plat of PRIME SITE SUBDIVISION All drainage and utility easements, as shown and dedicated within LOTS 1,2,3, BLOCK I, PRIME SITE SUBDIVISION, according to the recorded plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota, All drainage and utility easements, as shown and dedicated within the east 157.30 feet of LOT 4, BLOCK 1, PRIME SITE SUBDIVISION, according to the recorded plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota. As described in Document No. 702842 A drainage and utility easement over, under and across the North 10.00 feet of the East 169,83 feet of Outlot B of STILLWATER INDUSTRIAL PARK, according to the plat on file in the office of the County Recorder, Washington County, Minnesota. Also, a drainage and utility easement over, under and across the southeasterly 20,00 feet of the East 308,08 feet of said Outlot B. As described in Exhibit A of Document No. 3005309 and Exhibit A-I of Document No. 3005310. A drainage and storm water ponding easement over, under and across all that part of Lot I, and all that part of the East 157,30 feet of Lot 4, all in Block One, PRIME SITE SUBDIVISION, according to the recorded plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota, lying southerly of the following described lines: Commencing at the southwesterly corner of said East 157.30 feet of Lot 4; thence North 01 degree 05 minutes 42 seconds West, assumed bearing, along the westerly line of said East 157,30 feet, a distance of 87.45 feet to the point of beginning of the line being described; thence North 53 degrees 13 minutes 53 seconds East, along said line being described, 64,20 feet; thence North 88 degrees 47 minutes 21 seconds East, along said line being described, 105,15 feet; thence South 88 degrees 0 I minutes 16 seconds East, along said line being described, 175.76 feet; thence North 67 degrees 39 minutes 22 seconds East, along said line being described, 116.41 feet, more or less, to the easterly line of said Lot I, and the end of the line being described, " City of Stillwater Vacation Petition Sheet 2 of 2 As described in Exhibit B-1 of Document No. 3005310 A drainage and storm water ponding easement over, under and across all that part of the East 778.30 feet of Outlot B, of STILL WATER INDUSTRIAL PARK, according to the plat on file and of record in the office of the County Recorder, Washington County, Minnesota, described as follows, to wit: Commencing at the southwesterly corner of said East 778,30 feet of Outlot B; thence North 01 degree 05 minutes 42 seconds West, assumed bearing, along the westerly line of said East 778,30 feet, a distance of 241.71 feet to the point of beginning of the easement being described; thence South 70 degrees 23 minutes 50 seconds East 41,18 feet; thence North 89 degrees 29 minutes 06 seconds East 107.37 feet; thence North 01 degree 00 minutes 02 seconds West 275,94 feet; thence South 85 degrees 37 minutes 46 seconds West 117.55 feet; thence South 67 degrees 39 minutes 22 seconds West 31.10 feet, more or less, to said westerly line of the East 778,30 feet of Outlot B; thence South 01 degree 05 minutes 42 seconds East along said westerly line 242,30 feet, more or less, to the point of beginning. All of the above described public drainage and utility easements, and drainage and storm water ponding easements, are shown on the attached Easement Vacation Exhibit. New drainage and utility easements, adequate for proper drainage and maintenance, as required by an agreement between the City of Stillwater and Lakeview Health System, dated September 28,2007, are to be dedicated on the proposed plat of STILLWATER CLINIC ADDITION, ~~ CFO LI-~S--oP' Date Stillwater Health System Lakeview Hospital 927 Churchill Street Stillwater, MN 55082 Prepared by: Folz, Freeman, Erickson, Inc. 12445 55th Street North Stillwater, MN 55082 651-439-8833 (I) --\ ;=:::. \~ )> --\ ", 7J -n =; )~ c.'i. Z,). ~[) /,,, --\ 7J 1~ ~ ~ ~ rl d ~ ~ ) ~ 11:1 <: ~ <':l ~~ S. .....J\i ..... o " nq- nll~ ~'tl Q 0;; > , ~ ~ I J r\~ 7~ \- -u )> <e~ 'r~1 I ~~ H I .S]lil ~~ ~!!! I i~ I I i r \ I \ \ \ \ \ \ r \ I \ \ 'i \ \ \~i \ \~O> \ l I )> o o '0--\ ~l N()rth~','esterr. 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DATE: May 30, 2008 RE: Parking ramp - project cost update At its May 6, 2008 meeting, the City Council approved the TIP bond sale for the downtown parking ramp. The sale would generate about $5.3 million dollars. Since the project cost was around $6.5 million dollars, the Council directed staff to work with the design consultants to bring the costs in line with the available revenue. LSA and its team of consultants have been working over the last two weeks to develop a Refined Construction Estimate (RCE) and deduct alternatives. That information will be avai]able Monday morning, June 2nd, We will email it to you as soon as we get it. It is our goal to develop a recommendation for prioritizing the list of deduct alternatives for your consideration by Monday afternoon. We will also provide you with options for alternate revenue sources for features of the parking facility that would have to be eliminated from the initia] construction. If the Council feels strongly about keeping some of those features, it could decide whether to use the alternate revenue sources, ~ t MEMORANDUM TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer ~X DATE: May 30, 2008 RE: 2008 Street Improvement Project Project 2008-02 DISCUSSION: Bids for the 2008 Street Improvement project were opened on Thursday, May 29,2008. The City received five bids with the low bid submitted by Miller Excavating, The low bid was $1,390,511.75, which includes an overlay ofthe Cub Foods municipal parking lot. The bid also included an alternate for paving fabric and for three blocks of new water main. The paving fabric alternate is an optional treatment for pavement mill and overlays. The water main alternate will be considered for funding at the June Water Board meeting. Thestreet project portion of the bid is $1,320,000. The engineer's estimate for the street portion of the project was $1,180,000. The bid price for bituminous was much higher than what was estimated. The feasibility study used a price of $47.00 per ton and the bid price was $60.00 per ton. The budget for the street project is $1,464,100 and the projected cost based on the bids is $1,615,500 (including engineering and administration). Based on these projected costs the assessments would increase 10% resulting in a unit assessment of $7,840 compared to the preliminary unit assessment of$7,100. In order to keep the project within the budget and to maintain our assessment rate it is recommended that the following two blocks of streets be removed from the project: . Locust Street between 3rd Street and 4th Street . Oak Street between 4th Street and 5th Street It is recommended that the sanitary manhole rehabilitation cost of $29,450 be included only if funding allows. The brick sanitary manholes do not appear to be causing significant inflow at this time and could be rehabilitated in the future, By taking these steps and monitoring quantities closely during construction, it is anticipated that the project can stay within budget. ~ ~ RECOMMENDATION I recommend that the City accept the bids submitted for the 2008 Street Improvement Project, Project 2008-02, and award the contract to Miller Excavating, Inc, for the base bid, with the exclusion of the following two streets: . Locust Street between 3rd Street and 4th Street . Oak Street between 4th Street and 5th Street It is recommended that Alternate #2 for the water main be approved contingent upon approval from the Water Board, ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2008- ACCEPTING BID AND AWARDING THE CONTRACT FOR 2008 STREET IMPROVEMENT PROJECT. f ACCEPTING BID AND AWARDING CONTRACT FOR 2008 STREET IMPROVEMENT PROJECT (Project 2008-02) WHEREAS, pursuant to an advertisement for bids for the 2008 Street Improvement Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Miller Excavating, Inc., Stillwater, Minnesota $1,390,511.75 A-I Excavating, Inc., Bloomer, Wisconsin $1,425,112.75 Tower Asphalt, Inc., Lakeland, Minnesota $1,456,153,93 T.A. Schifsky & Sons, Inc" St. Paul, Minnesota $1,461,271.66 Arnt Construction Company, Inc" Hugo, Minnesota $1,616,381.80 ENGINEER'S ESTIMATE $1,300,000,00 and WHEREAS, it appears that Miller Excavating, Inc. of Stillwater, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: I. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Miller Excavating, Inc. of Stillwater, Minnesota in the name of the City of Stillwater for the improvement of streets according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, Adopted by the City Council this 3rd day of June 2008, Ken Harycki, Mayor ATTEST Diane F. Ward, City Clerk BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 . FAX: 651-439-4061 May 20, 2008 Diane Ward 216 4th St N Stillwater MN 55082 Dear, Diane Robert Thompson's term on the Board of Water Commissioners expires on June 30, 2008, He has expressed his willingness to again serve on the Board. It is the desire of the Board of Water Commissioner to ask for Mr. Thompson's reappointment, as a member of the Board of Water Commissioner, Sincerely, ~ok- iS~ Robert Benson Manager ..r / From: Sent: To: Subject: Allison Mcginnis [mcginnisa@stillwater.k12.mn,us] Monday, May 19, 2008 8:03 AM Sue Moore re Sue Moore Hello, I noticed that you still are looking for someone to serve on the downtown parking commission. I'm wondering if it has something to do with the fact that they meet during the day. You would think if they truly wanted a fair representation from Stillwater residents, that they would consider changing the time as most people work during the day. What are your thoughts? "The most mind boggling thing about the universe is that there are minds to be boggled" Albert Einstein Allison Haag McGinnis Stillwater Area High School (651) 351-8482 1 " \ 1053 Delano Way Stillwater, MN 55082 May 7, 2008 Stillwater City Council 216 North Fourth Street Stillwater, MN 66082 Dear Stillwater City Council: My name is Travis Hackley, and I am a resident of Ledges neighborhood. I think it would be convenient for everyone if the city cOlmcil of Stillwater would consider finishing. 62nd Street right off of Manning Ave. This road is only half finished and is very dangerous to drive on. When one first drives on the street it is fine but as one gets to the bottom of the street it is barely two cars wide. A lot oftimes cars have to drive off the side of the street to let other cars to pass. By finishing the street you would reduce the chance of cars hitting each other when they pass each other. It also would make the street a safer and better place to drive on. I know this will cost money to fix this problem. There are a couple of ways of dealing with the cost. One way is to raise our taxes in the neighborhood until the cost is covered. The last way I could think of is if everyone gave a certain amount and the city would cover the rest. I know this idea may not sound very important to you but it means a lot to the residents of Ledges. Please take some time out of a meeting to consider this proposal. We would much appreciate a safer street to drive on, Thank you for your patience and time in reading this letter. Sincerely, ~~ Travis Hackley /' I ~ STILLWATER TOWNSHIP May 22, 2008 Town Board Meeting 7:00 P.M. Chair: Johnson Ae:enda: Adopt Minutes: Approve Minutes: Town Board Meeting May 8, 2008 Treasurer: 1. Report: Treasurer Carol Collins 2, Checks and Claims Attornev: 1, Recycling Contract 2, Resolutions for Donations Planner: 1, Ene:ineer: 1. People Portion: 1, Waste Management - Torre Heiland Plannine: Commission: 1. Park Committee: 1, Communications Meetine:: Clerk: 1. Old Business: 1. New Business: 1. 5/19/2008 Pat Bantli CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING MONDAY, JUNE 9, 2008 The City of Stillwater Planning Commission will meet on Monday, June 9, 2008, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. City of Stillwater Planning Commission regular meetings are held at 7 p.m on the second Monday of each month. All City Planning Commission meetings are open to the public. AGENDA 1. CALL TO ORDER 2. APPROVAL OF May 12, 2008 MINUTES 3. PUBLIC HEARINGS. Public Hearings are held during the Planning Commission's regular meetings. The Chairperson opens the hearing and will ask City Staff to provide background on the proposed item. After the staff presentation, the Chairperson will then ask for comments from the applicant on the proposed item. The Chairperson will then ask if there is anyone present who wishes to speak for or against the proposed item. The Chairperson may require a time limit on the number of minutes each member of the public may speak, normally five minutes. Members of the public who wish to speak will be requested to step forward to the podium and must state their name and address. At the conclusion of all public testimony the Commission will close the public hearing and will deliberate and take action on the proposed item. 3.01 Case No. 08-18. A variance request on a non-conforming lot, for side yard setback and impervious surface regulations to construct an addition to a single family residence located at 716 Greeley Street South in the RA, Single Family Residential District. Mary Mazzarese, applicant. Continued from the May 12, 2008 meeting 3.02 Case No. 08-19. A variance request to the fence regulations for the placement of a 6 ft cedar fence located at 2602 Hawthorne Lane in the RA, Single Family Residential District. Philip Jackson, applicant. Continued from the May 12,2008 meeting. 3.03 Case No. 08-21. A variance request on a non-conforming lot for the side yard setbacks to construct an addition with a wrap around porch located at 356 Ramsey St W in the RB, Two Family Residential District. Bjorn Nelson, Custom Carpentry Remodeling and Construction, applicant. Continued from the May 12, 2008 meeting 3.04 Case No. 08-24. A variance request on a non-conforming lot for the side yard setback for the construction of an addition located at 1215 1st Street South in the RB, Two Family Residential District. Donald Michels, applicant. 3.05 Case No. 08-25. A variance request to the sign regulations for a second sign located at 1987 Industrial Blvd in the BP-I, Business Park Industrial District. Jim Schult, Modernistic, applicant. 3.06 Case No. 08-26. A variance to the sign regulations for a commercial building located at 901 South 3rd Street in the RB, Two Family Residential District. Mark Weyer, applicant. 4. OTHER BUSINESS 4.01 Case No. 08-28 Discussion of Long Range Campus Master Plan for Lakeview Hospital.