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HomeMy WebLinkAbout2008-04-15 CC Packethy a t% THE BIRTHPLACE D/ MINNESOTA REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE REVISED AGENDA CITY COUNCIL MEETING NO. 07 -08 Council Chambers, 216 North Fourth Street April 15, 2008 APPROVAL OF MINUTES — Possible approval of April 1, 2008 regular & recessed meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Bob Pierce — Toastmasters 2. Proclamation: Comcast Cares Days OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or Tess. STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD 7. Finance Director a. Scoreboard and a. Proposed Budget quotations Calendar 2. Fire Chief 4. Community Dev. Director 6. City Attorney 8. City Administrator CONSENT AGENDA (Roll Call) 1. Resolution 2008 -42, directing payment of bills 2. Resolution 2008 -43, approving Direct Deposit Policy 3. Resolution 2008 -44, approving Election Judge Policy 4. Possible approval to purchase laptop computer for Citywide use 5. Possible approval of utility bill adjustments PUBLIC HEARINGS - Out of respect for others in attendance. please limit your comments to 10 minutes or less. UNFINISHED BUSINESS 1. Possible second reading of Ordinance No. 993, an ordinance amending the Stillwater City Code, Chapter 31, Entitled Zoning Ordinance by adding an allowed use in the PA, Public Administration Zoning District (Roll — Call) 2. Discussion on advertising at Public Works Baseball Field NEW BUSINESS 1. Possible ordering feasibility report for 2008 Sidewalk Project (Resolution — Roll Call) 2. Possible first reading of the Administrative Citation ordinance (Roll Call) 3. Possible reappointment of Library Board Members (Resolution -Roll Call) 4. Possible approval of Sweeping Policy (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 7 Ater AGENDA •-114t, CITY COUNCIL MEETING NO. 07-08 THE OINTN ►LACE Of .I Council Chambers, 216 North Fourth Street April 15, 2008 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES — Possible approval of April 1, 2008 regular & recessed meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Bob Pierce — Toastmasters 2. Proclamation: Comcast Cares Days OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance. please limit your comments to 5 minutes or Tess. STAFF REPORTS 1. Police Chief 3. City Clerk 5. City Engineer /PWD 2. Fire Chief 4. Community Dev. Director 6. City Attorney CONSENT AGENDA (Roll Call) 1. Resolution 2008 -42, directing payment of bills 2. Resolution 2008 -43, approving Direct Deposit Policy 3. Resolution 2008 -44, approving Election Judge Policy 4. Possible approval to purchase laptop computer for Citywide use 5. Possible approval of utility bill adjustments NEW BUSINESS 1. Possible ordering feasibility report for 2008 Sidewalk Project (Resolution — Roll Call) 2. Possible first reading of the Administrative Citation ordinance (Roll Call) 3. Possible reappointment of Library Board Members (Resolution -Roll Call) 4. Possible approval of Sweeping Policy (Resolution — Roll Call) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS 7. Finance Director a. Proposed Budget Calendar 8. City Administrator PUBLIC HEARINGS - Out of respect for others in attendance, please limit your comments to 10 minutes or Tess. UNFINISHED BUSINESS 1. Possible second reading of Ordinance No. 993, an ordinance amending the Stillwater City Code, Chapter 31, Entitled Zoning Ordinance by adding an allowed use in the PA, Public Administration Zoning District (Roll — Call) 2. Discussion on advertising at Public Works Baseball Field STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 Chamber Update 'Water THE EIETH ►LACE OF MIEHESOTA CITY OF STILLWATER CITY COUNCIL MEETING NO. 08 -07 April 1, 2008 REGULAR MEETING 4:30 P.M. 4:30 P.M. AGENDA Mayor Harycki called the meeting to order at 4:30 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders City Clerk Ward Jennifer Severson, executive director of the Greater Stillwater Chamber of Commerce, provided an update on Chamber activities. She talked about the strategic plan and the three major areas the Chamber will be focusing on in the next three to five years: advocating for members, in particular advocating for the Stillwater bridge project; reinventing how the Chamber serves its members now that the CVB issue has been resolved; and developing an economic development strategy. Ms. Severson highlighted two major events that have the potential to impact Stillwater, its businesses and residents — the Minnesota sesquicentennial celebration and the Republican national convention. She stated a number of the sesquicentennial events are scheduled to kick off in mid -May and the Chamber is hoping to support programs being offered by the Washington County Historical Society. She stated the Chamber has also worked with the Sesquicentennial Commission to have the local 4 of July fireworks designated as the official fireworks for the birthday of Minnesota. She said promoting Stillwater as the birthplace of Minnesota is being worked into a number of the Chamber's promotional campaigns for 2008. Regarding the Republican convention and that she is working with the Explore Minnesota metro tourism committee on media tours and story ideas for the media, noting that 15,000 media members will be in the Twin City Council Meeting — 08 -07 April 1, 2008 Cities during the convention. She stated Stillwater may be the only community outside of St. Paul and Minneapolis that gets its own media tour. Ms. Severson provided an update on the Downtown Merchants Association. She said four working committees -- promotions, economic development, membership, design and beautification -- and a leadership team made up of the chairs of the working committees have been formed. She briefly reviewed the role /responsibilities of each of the committees. She talked about cleanup efforts and stated assistance has been requested from the Washington County Sentence to Serve program for the spring cleanup effort as well as on a regularly scheduled basis, perhaps once a month. Ms. Severson told the Council that the Merchants Association /Chamber has been working for about two months on developing guidelines for sandwich boards. Ms. Severson said there is a request for $5,250 in funding for beautification projects. Mayor Harycki stated the City has been holding $3,000 in funding since 2004 that was raised and donated by some downtown merchants to be expended in the downtown area. Mayor Harycki noted that an event fee has been proposed as a way of raising money for beautification efforts. Motion by Councilmember Milbrandt, seconded by Councilmember Gag directing the donated $3,000 in funding to the Chamber for the annual plantings. All in favor. Councilmember Polehna expressed a concern about maintenance of the plantings; Ms. Severson said they are attempting to address that issue, perhaps with the designation of block captains. Councilmember Gag asked if the City had an ordinance relating to cleanliness and business owners' responsibilities in that area; Community Development Director Turnblad responded that unless there is a safety issue involved, the City relies on the building owners to take care of their property. Mayor Harycki asked that staff look at the possibility of charging an event fee with proceeds to fund beautification projects and come back with a recommendation. Councilmember Milbrandt proposed legalizing and developing guidelines for sandwich boards, including appropriate locations, and issuing permits for the placement of the sandwich boards at the appropriate locations; a percentage of the annual fee for the sandwich board permits would be designated for downtown beautification projects, with the remainder designated for general downtown projects, such as public restrooms or cleanup, etc., as proposed by Mr. Milbrandt. It was noted that the Chamber will be bringing a proposal regarding sandwich boards to the Council in May. It was consensus to discuss the event fee proposal and sandwich board issue at that time. There was discussion as to whether delaying action might impact the timetable for plantings; Councilmember Milbrandt suggested the City could loan the Chamber the additional $2,250 to be repaid at no interest. No action was taken. Page 2 of 12 City Council Meeting — 08 -07 April 1, 2008 Marathon (2009) and Lumberiack Days Update — St. Croix Events — Dave Eckberq Dave Eckberg, St. Croix Events, updated the Council on the status of plans for the first - ever local marathon. He stated that he has spoken with Chief Gannaway, Sheriff Hutton and MnDOT folks and plans have been given preliminary approval. He noted that he had provided a fact sheet outlining the proposal. He stated it is difficult to estimate the number of participants at this point, but said it might be possible there would be 500- 1,000 participants in the first several years. He would not want to cap the number of participants. He stated organizers would reimburse the City and any other agencies for security costs. Councilmember Nyberg expressed a concern about not capping the number of participants at some level since this is a new event and there are so many unknowns; Mr. Eckberg agreed that they would not want to exceed the ability to serve the racers, and they want this to be a quality event. Councilmember Gag asked about parking. Mr. Eckberg explained that racers would be bused to the starting point from several parking Tots (for the different races) and also bused back to their respective parking lots. Mayor Harycki asked if Chief Gannaway could check with the police /sheriff's department in Duluth and Hennepin County to get feedback regarding those marathons; Chief Gannaway said he would do that. Councilmember Nyberg asked whether both north and south Lowell Park would be used; Mr. Eckberg said that is something that can be adjusted. Motion by Councilmember Nyberg, seconded by Councilmember Polehna to give concept approval to the marathon subject to final approval of the special event permit. All in favor. Regarding Lumberjack Days, Mr. Eckberg told the Council they have an agreement with an artist to perform a kids' concert subject to being able to accommodate the artist's appearance on Wednesday night. He explained the concept of having a major kids' concert came about from a petition submitted by some local youths after last year's Jonas Brothers concert. He mentioned that he had talked with Chief Gannaway regarding security scenarios. He reviewed the proposal for the Wednesday night concert, which would be an addendum, to the existing contract: Lumberjack Days be allowed to hold a kids' concert on Wednesday, July 23, at Lowell Park; the concert would start following the kickoff at the Courthouse, so there will be no impact on that event; no beer will be served; the concert will end at 10 p.m. and the Park cleared by 10:30 p.m.; Lumberjack Days will reimburse the City $5,000 for police and fire costs. He noted that by moving the kids' concert to Wednesday. He stated the proposal is for a $10 cover charge for the kid's concert. He informed the Council that because of a suggestion by Alex Roush, the Saturday afternoon concert time is opened up for performances by local high school students that have a "garage" band and this would be called the Stillwater High School Band Show Case. Councilmember Nyberg asked about attendance limit; Mr. Eckberg said that would be based on the security coverage, and Chief Glaser said staff would determine that after reviewing the final concert/park layout. Mr. Eckberg agreed that attendance would be limited by code parameters. There was discussion about the potential crowd draw. Councilmember Milbrandt pointed out the agreement in place between the City and Lumberjack Days provides for cost- Page 3 of 12 City Council Meeting — 08 -07 April 1, 2008 sharing and he spoke in favor of staying with the agreement, amending it so the Wednesday concert can be held but maintaining the cost - sharing arrangement. Mr. Eckberg stated the cost - sharing model cannot work with this performance; he stated this is a one -year opportunity and is for the kids. Mayor Harycki pointed out this was not a premeditated move on Mr. Eckberg's part. Mr. Eckberg said they would reimburse the City for 100 percent of the police and fire costs, with no cap, for the Wednesday night concert. Councilmember Nyberg suggested using the cost -share for any attendance over 9,000 (based on Mr. Eckberg's break -even number of an attendance of 8,500). Mr. Eckberg suggested a 50 -50 cost -share for attendance over 10,000. Motion by Councilmember Nyberg, seconded by Councilmember Gag to amend the Lumberjack Days model on a one -year contract to allow the Wednesday night concert with a 50 -50 cost -share on any attendance over 10,000 and 100 percent reimbursement to the City for police and fire services. Motion passed 4 -1, Councilmember Milbrandt voting no. Fire Chief Glaser pointed out that he is not certain until reviewing final layout what the attendance maximum might be. Mr. Eckberg announced that the Wednesday night concert talent would be Corbin Bleu from High School Musical. STAFF REPORTS Chief Gannaway announced that his department would be working with the Bayport Police Department on the annual Safety Camp on June 16 and June 17. Also, the Stillwater Police Department is hosting a Bike Rodeo May 10 at Lily Lake Elementary School. Councilmember Polehna asked if there were plans to do a child safety event for the entire community, similar to an event hosted by the Liberty Homeowners Association. Chief Gannaway said a similar presentation is given at Safety Camp. Councilmember Milbrandt talked about a resource on Internet safety which could be provided for the Camp. Community Development Director Turnblad reviewed a draft of an informational brochure regarding sign regulations that will be provided to downtown business owners, along with a brief cover letter. Several weeks after the brochure has been distributed, staff will go downtown and contact, by follow -up letter, those businesses that are still not in compliance with regulations and it is hoped that most problems will be resolved in this manner. He said the issue of sandwich boards can be addressed separately and he invited comments on the draft brochure. The meeting was recessed at 5:53 p.m. RECESSED MEETING 7:00 P.M. Mayor Harycki called the meeting to order at 7 p.m. Present: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Page 4 of 12 City Council Meeting — 08 -07 April 1, 2008 Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Turnblad Finance Director Harrison Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Assistant Engineer Kraftson City Clerk Ward Mayor Harycki led the Council and audience in the Pledge of Allegiance. APPROVAL OF MINUTES Motion by Councilmember Polehna, seconded by Councilmember Milbrandt, to approve the March 18, 2008, regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Citizen Commendation: Timothy Beauto Police Chief Gannaway presented a Citizen Commendation to Timothy Beauto for his efforts that led to the apprehension of a burglary suspect on Jan. 30, 2008. Meritorious Service Commendation: Stillwater Police Officer Leslie Wardell Police Chief Gannaway presented a Meritorious Service Commendation to Officer Leslie Wardell for her actions in assisting an elderly male from a burning house on Feb. 17, 2008, and administering first aid until EMS personnel arrived on scene. Meritorious Service Commendation: Oak Park Heiahts Police Seraeant Paul Hoppe Police Chief Gannaway presented a Meritorious Service Commendation to Oak Park Heights Sergeant Paul Hoppe for his efforts in removing an elderly male from a burning house on Feb. 17, 2008, Citizen Commendation: Hope Hendrix Fire Chief Glaser presented a Citizens Commendation to 7- year -old Hope Hendrix for her quick response to a house fire on Feb. 17, 2008, which was instrumental in saving the lives of herself, mother, great - grandfather and her mother's friend. Page 5 of 12 City Council Meeting — 08 -07 April 1, 2008 Proclamation: Barbershop Harmony Month Mayor Harycki read a proclamation designating April 2008 as Barbershop Harmony Month in the City of Stillwater. OPEN FORUM Mayor Harycki acknowledged the presence of a number of Stillwater Area High School students. CONSENT AGENDA* Motion Councilmember Gag, seconded by Councilmember Nyberg to approve the Consent Agenda Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Resolution 2008 -38, directing payment of bills Possible approval to purchase salt spreader Resolution 2008 -39, approval of Amendment # 1 to Agreement Between the City of Stillwater, the City Of Oak Park Heights, and the County of Washington with for the development on the campus of the Washington County Government Center Resolution 2008 -40, resolution designating Market Drive as a Municipal State Aid Street PUBLIC HEARINGS - Out of respect for others in attendance. please limit your comments to 10 minutes or less. Case No. 08 -09. This is the date and time for a public hearing to consider a reauest from Art Reach Alliance, representing the Estate of Richard Huelsmann, for a Zoning Text Amendment to the PA, Public Administration. regulations to add "Libraries, art Galleries. theaters for the performing arts and other such cultural *fifties" permitted uses in the district and any variances related thereto. Notices were mailed to affected property owners and published in the Stillwater Gazette on March 21, 2008. Community Development Director Turnblad reviewed the request. He noted the proposed uses are compatible with the PA zoning district and most of the uses are already allowed in the zoning district. He stated the Planning Commission recommended that the uses be allowed with a Special Use Permit rather than being permitted uses. He noted that language defining theaters as performing arts theaters had been added, and staff recommends approval of the first reading of the ordinance amending the Zoning Ordinance to designate the requested uses as allowed with a Special Use Permit in the PA Zoning District. Page 6 of 12 City Council Meeting — 08 -07 April 1, 2008 Mayor Harycki opened the public hearing. No comments were received, and the hearing was closed. Motion by Councilmember Gag, seconded by Councilmember Polehna to approve the first reading of an ordinance for a Zoning Text Amendment to the PA, Public Administration, regulations to add "Libraries, art galleries, theaters for the performing arts and other such cultural facilities" permitted uses in the district and any variances related thereto. Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Mayor Harycki asked about a previous issue related to lot lines. City Attorney Magnuson stated that issue will be addressed during the Special Use Permit process. UNFINISHED BUSINESS Possible 2nd reading of Ordinance No. 992. an ordinance amending Stillwater Citv Code &30 -1 Subd. 8 entitled "Fees" and &30 -1. Subd. 9 entitled "Relief for senior citizens and the disabled" City Clerk Ward noted this is a housekeeping issue to reflect changes in the contract with the hauler. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adopt Ordinance No. 992. an ordinance amending Stillwater City Code §30 -1 Subd. 8 entitled "Fees" and §30 -1, Subd. 9 entitled "Relief for senior citizens and the disabled ". Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Fire Station Site Feasibility Study — Contract for Services with Loucks Associates Fire Chief Glaser reviewed the request to enter into a contract with Loucks Associates to continue the site feasibility study for a potential new fire station at the 2000 West Myrtle Street site. Mayor Harycki asked if the consultants would be looking at other potential sites or only the West Myrtle Street site; Chief Glaser responded the study would focus solely on the Myrtle Street site. Councilmember Milbrandt noted the Council would be holding a workshop on April 25 to discuss priorities for capital expenditures and suggested this request be considered after that time. Mr. Milbrandt also noted that the City cannot meet some of the terms of the proposed contract as the City does not own or have title to some of the property being investigated; he also expressed disappointment that other sites were not being looked at. Councilmember Nyberg spoke in favor of proceeding in order to get a better idea of the feasibility of constructing on the site; he also pointed out that the City does own most of the land in question, and wherever a new facility is constructed, the City will have to acquire some property. Page 7 of 12 City Council Meeting — 08 -07 April 1, 2008 Mayor Harycki agreed that it might be better to wait until after the discussion setting priorities, given the situation with state aid and the unknown budget constraints. On a request from Councilmember Gag, Chief Glaser reviewed the history of the previous fire service delivery study, which provided the City with three deployment options — two two- station options and one single- station option — and identified, based on run response times and coverage area, where those potential sites might be. He stated the decision was subsequently made that the City is not interested in pursuing the two- station option. He stated the single- station option site identified as most appropriate according to the original service delivery study is in the area of the Jaycee ball field, but noted that does not preclude investigating /identifying other sites in that approximate vicinity. However, Chief Glaser pointed out that moving a facility to a different location might affect response times. Chief Glaser also stated Loucks understands the City does not own all of the property at the West Myrtle Street site; he also pointed out that the City cannot apply for any cleanup grants until a conceptual site plan is in place. Councilmember Polehna said he recalled that Loucks called a halt to the first site feasibility study because it was their opinion that the costs would be too prohibitive to utilize that site. Chief Glaser said he would be open to looking at other sites, but said he thought the direction from Council was to re -look at this site due to the potential for cleanup grants; applying for cleanup funding requires going to the next step and developing a master site plan. Councilmember Milbrandt said the 2005 study provided a fairly good idea of the amount of acreage needed for a single- station delivery system and suggested it would not be too difficult to identify other sites with the necessary amount of acreage, rather than spending millions of dollars cleaning up the Myrtle Street site. Councilmember Nyberg said the area identified as appropriate for a one - station option limits potential sites. Councilmember Milbrandt spoke in favor of identifying potential private sites and noted that response times are not the only criteria for locating a station. Mayor Harycki agreed that he would be interested in looking at other potential sites before spending $21,000 on this proposed contract. Councilmember Nyberg pointed out that the only sites near the area likely involve non - willing sellers, and that this is a matter of public safety that shouldn't continually be put off. Councilmember Gag suggested that when the Council prioritizes its capital expenditures it would be helpful to have values. Councilmember Nyberg suggested the City will be faced with "sticker shock" when it comes to possible purchase of any other site. No action was taken. Information from consultant on alaae control for McKusick Lake Public Works Director Sanders reviewed the memo from Joe Bischoff, Wench Associates, related to algae control options for Lake McKusick. The memo noted that the use of herbicides to control algae or plant growth controls only the symptoms, not the cause of the problem, and that mechanical harvesting of algal mats has little or no ecological benefit to Lake McKusick. The memo also stated that algaecides in certain doses may be toxic to fish and zooplankton may die or be unable to reproduce. Mr. Sanders stated a report will be released from the Conservation District in the upcoming weeks that will indicate the McKusick water quality is actually improving. Page 8 of 12 • 1 City Council Meeting — 08 -07 April 1, 2008 NEW BUSINESS Reauest for variance to noise ordinance - (L ibrary Terrace) - August 8. 2008 - Rachel Peterson represented bv Sherah Peterson & Reauest for variance to noise ordinance (Library Terrace) - Auaust 31. 2008 - Erin Keto represented bv Alex Keto City Clerk Ward stated the City had received two requests for variances to the noise ordinance for events on the library terrace, a variance request to have music until 11:30 p.m. on Aug. 8, 2008, and another to have music until 11 p.m. on Aug. 31. She suggested additional requests for variances likely will be received and asked for direction on how to address these and future requests. Ms. Ward stated she had talked with Library Director Bertalmio regarding the location of the speakers, and the amplification will be directed to the south. It was noted that in the past, applicants for such variances were notified that they may be asked to turn the music down if complaints are received. In discussion, it was noted this is an issue that will have to be addressed for the long -term in a consistent manner. Ms. Ward also noted that the library's policy is that all events must be concluded by 11:30 p.m. so the building can be closed at midnight. City Administrator Hansen asked if this was to be the Council's policy for future variance requests; Councilmember Milbrandt suggested amending the motion to indicate this is policy until the Council revisits the issue at the end of the outdoor wedding season. Motion by Councilmember Nyberg, seconded by Councilmember Gag to grant the variance requests to the noise ordinance to 11:30 p.m. to be consistent with the library's closing policy, with the understanding the applicants may be asked to turn the volume down if a complaint is received and that this is policy until the Council revisits the issue at the end of the outdoor wedding season. All in favor. Possible one -vear extension of SUP for Sup erValu (Cub Foods) Fuel Center at Stillwater Marketplace Community Development Director Turnblad reviewed Cub Foods' request of an extension of the Special Use Permit for a fuel center, an SUP that was initially granted on Sept. 5, 2006. He stated that Cub has been working diligently at getting all the necessary agreements and approval is recommended. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the one -year extension of Cub Food's Special Use Permit for a fuel center. All in favor. Possible acceptance of feasibility report and calling for hearina for 2008 Street Improvement Proiect Assistant City Engineer Kraftson reviewed the proposed 2008 street improvement project area. He noted that the proposed streets are all in the poor or worst category Page 9 of 12 City Council Meeting — 08 -07 April 1, 2008 identified in the 2007 pavement management plan; there is a mixture of curb types in the project area, and most of the streets have sidewalks on one or both sides. He stated the sanitary sewer is in good condition, but there are quite a few brick manholes which allow water inflow. The Water Board has identified 21 properties with galvanized service that should be replaced and some storm sewer catch basins are in need of replacement in the project area. With the exception of Orwell Court and Olive Street, he stated all of the streets are proposed for full reconstruction, with new curb and gutter; only those sidewalks that meet replacement criteria will be redone. He continued by informing the Council that some street widths may be adjusted and that the project includes 26 new /replacement catch basins, with several rain gardens proposed to meet the infiltration requirements of the Middle St. Croix Water Management Organization. The project also includes replacement of the 21 galvanized water services, rehabilitation of 19 brick manholes, some new sanitary sewer line, and three new fire hydrants. Total estimated cost of the project is $1,472,000, including $42,000 for the new water services, which, according to City policy, will be 100 percent assessed to benefiting property owners. There is a piece of City property in the project area, with a footage cost of $38,000 to be paid by the City. The remaining cost of the project is proposed to be paid on a 50 -50 basis between the City and residents. The nine commercial properties in the project area would be assessed on a front footage method; the remaining properties would be assessed on the unit method. Mr. Kraftson reviewed a proposed revised assessment formula for multi - family properties in the project area. He noted that the properties on Orwell Court are proposed to be assessed separately since that street will be constructed as a rural street without curb and gutter. He reviewed the various unit assessment amounts as proposed and possible project timeline. Mayor Harycki asked if it would still be possible to add some street sections to the project should bids be exceptionally good. City Attorney Magnuson said that would depend on the area described in the notice of the improvement hearing, so the City could send notice to a wider area in the improvement hearing to preserve the option of adding to the project. Public Works Director Sanders suggested that if bids allow additional work, it might be possible to do a mill- and - overlay project that wouldn't require a lot of engineering. Mayor Harycki said he had received a call from a resident on Dallagher Court regarding the condition of that street and asked that staff check that out before sending notices. Councilmember Nyberg suggested focusing on the main streets in next year's project. Motion Councilmember Nyberg, seconded by Councilmember Milbrandt to adopt Resolution 2008 -41, resolution receiving report and calling hearing on 2008 Street Improvement Project (Project 2008 -02). Ayes: Councilmembers Gag, Milbrandt, Nyberg, Polehna and Mayor Harycki Nays: None Page 10 of 12 If City Council Meeting — 08 -07 April 1, 2008 COUNCIL REQUEST ITEMS Vern Stefan, Mainstream Development, was in attendance. Mayor Harycki reviewed the issue of the City vacating the parking easement for 17 spaces in exchange for Mr. Stefan providing public restrooms in his new office /retail building and the various proposals discussed to date. Mr. Stefan said he had made some adjustments to the proposal presented in December and said he would like the issue resolved so they can move forward with the project. Mayor Harycki asked if the City would be in a position to send someone down on weekends to check on the conditions of the restrooms; City Administrator Hansen stated summer help is now being hired with the understanding that some weekend work may be involved. Councilmember Milbrandt said the agreement proposed by Mr. Stefan talks about providing space but not constructing and says nothing about maintenance. Mr. Stefan said Mainstream would construct the restrooms, however his primary concern is with weekends and security issues. Councilmember Nyberg asked if the agreement would address quality of construction; Mr. Stefan said that was addressed in the original proposal. Councilmember Nyberg questioned whether it might not be wiser to have an agreement for cash in lieu of facilities at this location. Councilmember Gag said the agreement dated December 2007 seems to be in the spirit of the original intent of vacating the parking easement. City Attorney Magnuson summed up the Council's wishes regarding the agreement as: Mr. Stefan (Mainstream Development) will build and own the restrooms, and maintain the restrooms except on weekends when the City will be responsible for opening and maintaining the restrooms. City Administrator Hansen asked if Mr. Stefan would still be agreeable to signage indicating the location of public restrooms; Mr. Stefan said he would be agreeable to that as long as the signage is in keeping with good sign design. Mr. Stefan reiterated his concern about security on weekends. Councilmember Nyberg asked about the duration of any agreement; Mayor Harycki pointed out that the parking easement was for an in definite period of time, unless not used for a period of two years when it would revert to the owner, and suggested a similar term might be appropriate. Councilmember Milbrandt cautioned that the City still has a parking situation and a parking ramp under discussion and before jumping to the conclusion of vacating 17 parking stalls downtown that factor be taken into consideration; Mayor Harycki pointed out that the City had previously agreed to vacate the parking easement with the condition that the developer consider providing public restrooms. Motion by Councilmember Milbrandt, seconded by Councilmember Nyberg to direct City Attorney Magnuson to continue to refine the agreement with Mainstream Development. All in favor. Councilmember Polehna asked about scheduling a possible City cleanup days, saying he had received a lot of calls /correspondence about junk in people's yards. Clerk Ward pointed out a hazardous waste collection day is scheduled for May 17. Councilmember Milbrandt pointed out that the City did away with special cleanup days as the agreement with the trash hauler provides that the hauler will pick up anything with advance notice. Page 11 of 12 City Council Meeting — 08 -07 April 1, 2008 Councilmember Polehna reiterated his concern about getting people to clean up their properties. Chief Gannaway stated that if there are specific properties of concern to let the police department know the properties and officers can investigate the problems. Mayor Harycki suggested discussing this issue at a future 4:30 workshop session. ADJOURNMENT Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to adjourn at 8:48 p.m. All in favor. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor Resolution 2008 -38, directing payment of bills Resolution 2008 -39, approval of Amendment # 1 to Agreement Between the City of Stillwater, the City Of Oak Park Heights, and the County of Washington with for the development on the campus of the Washington County Government Center Resolution 2008 -40, resolution designating Market Drive as a Municipal State Aid Street Resolution 2008 -41, resolution receiving report and calling hearing on 2008 Street Improvement Project (Project 2008 -02) Ordinance No. 992. an ordinance amending Stillwater City Code §30 -1 Subd. 8 entitled "Fees" and §30 -1, Subd. 9 entitled "Relief for senior citizens and the disabled" Page 12 of 12 City of S tAwatek, LUt ionesota C noeQamatioui WHEREAS. Comeast strives to be a good corporate citizen that not only provides quality communications products and services but enriches the communities it serves. and: WHEREAS. Comeast has instituted an employee volunteer program, Comeast Cares, to further the company's commitment to eommunity by identifying meaningful volunteer opportunities in whieh its employees are encouraged to participate. and: WHEREAS, Saturday, May 3, 2008. has been designated as national Comeast Cares Day, when an estimated 50,000 employees. family and eommunity partners nationwide will participate in more than 1,300 volunteer projects across the eountry. and: WHEREAS, more than 20 Comeast employees, family and friends will join forces with the Courage Center St. Croix to volunteer their services that day. and: WHEREAS, Comeast has identified specific needs of Courage Center St. Croix— whose mission is to empower people with physical disabilities to reach for their full potential in every aspect of life: NOW, THEREFORE, 1, KEN HARYCKI, by virtue of the authority vested in me. as Mayor of the City of Stillwater, in the State of Minnesota, do hereby proclaim May 3, 2008 as COMCAST CARES DAY We salute the efforts of the Comeast employees, and their families and many caring individuals for participating in this volunteer project to make a difference in our local community. IN WITNESS WHEREOF, l have hereunto set my hand and caused the Seal of the City to be affixed this 15 day of April, 2008. Memo DATE: April 4, 2008 TO: Mayor and City Council FROM: Sharon Harriso Finance Director RE: 2009 Budget Calendar BACKGROUND The budget process is upon us once again and a little earlier than in the past. Attached is a copy of the proposed calendar for the 2009 budget process. Staff will be starting the process earlier to allow for more discussion/input from the Council. Because a proposed budget and a proposed levy are due to the County Auditor by September 15, 2008 for the 2009 Budget, staff would like Council to consider some dates for the budget workshop meetings and adoption of the 2009 proposed budget and the proposed tax levy. Budget Workshop: Because the budget will be starting earlier than in the past, there are several options for meeting dates for budget workshop sessions and they are as follows: July 15, 2008 4:30 — 6:00 pm (this night is a regularly scheduled meeting) July 22, 2008 4:30 — to be determined July 29, 2008 4:30 — to be determined August 12, 2008 4:30 — to be determined August 19, 2008 4:30 — 6:00 pm (this night is a regularly scheduled meeting) August 26, 2008 4:30 — to be determined Adoption of the Proposed Budget and the Proposed Lew: Since the proposed budget and the proposed levy need to be to the County auditor no later than September 15, there not many options available for these dates: September 2"— Adoption of the Proposed Budget and the Proposed Tax Levy. September 10 (Wednesday) — Special Meeting (ONLY if necessary). This is a continuation of the September 2 °a meeting. (Note: September 8 and 9th the Council Chambers will be set up for the primary election) ACTION REOUIRED Council needs to pass a motion approving: 1. A date option for 2009 budget workshop meeting dates. 2. Dates for the adoption of the 2009 proposed budget and the 2009 proposed tax levy. April 2008 2009 BUDGET CALENDAR Finance Department begins budget process by preparing projected wages and benefits and insurance costs for the upcoming fiscal budget year. April 15, 2008 The proposed budget calendar, the budget workshop meeting dates, and the date for the adoption of the proposed budget and tax levy are considered and approved by Council. April 25, 2008 Council to set priorities for the 2009 budget Mav 1. 2008 Budget worksheets are distributed to Department Heads for completion Mav 23, 2008 Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary budget information. June 9 through June 20. 2008 The City Administrator meets with Department Heads to review budget requests and makes recommendations regarding the budget. July 15, 2008 — August 26. 2008 (dates to be approved on April 15) Council, during a budget workshop session, meets with the City Administrator and Department Heads to review the recommended budget requests. Because we have moved up the schedule (as compared to prior years), there are a few more dates to pick from to hold budget workshops. The following is a list of Tuesdays between July 15, 2008 and August 26, 2008: July 15, 2008 4:30 — 6:00 pm (this night is a regularly scheduled meeting) July 22, 2008 4:30 — to be determined July 29, 2008 4:30 — to be determined August 5, 2008 None (this night is a regularly scheduled meeting) August 12, 2008 4:30 — to be determined August 19, 2008 4:30 — 6:00 pm (this night is a regularly scheduled meeting) August 26, 2008 4:30 — to be determined August 27 — August 29. 2008 The Finance Department makes budget revisions and prepares the final proposed budget for future Council adoption. September 2. 2008 and September 10. 11 or 12. 2008 (if needed) -dates to be approved on April 15. 2008 Council adopts the proposed budget, the proposed tax levy and sets the Truth -n- Taxation hearing dates. (Note: there are not many date options to choose from as the proposed budget and the proposed levy are due to the County Auditor by September 15). September 2, 2008 is a regularly scheduled meeting and September 8 and 9, the Council chambers will be used for the primary election. Prior to September 15 The proposed budget, the proposed levy and the Truth -n- Taxation hearing dates MUST BE certified to the County Auditor no later than September 15, 2008. November 2007 The County to send out Truth - n - Taxation parcel specific notices (proposed budget). Last week in November 2008 (tentative) Notice of the Truth -n- Taxation public hearing date is published. Date of publication is dependent on the actual hearing dates. December 2008 (dates will be certified in September) Council to hold the Truth -n- Taxation public hearing and a continuation hearing (if needed) in December 2008. A presentation of the proposed budget is made by the City Administrator December 16, 2008 (date is tentative and will be certified in September) Council to adopt the final budget and the final tax levy. PRIOR to DECEMBER 30, 2008 The adopted budget and the adopted tax levy MUST BE certified to the County Auditor and the MN Department of Revenue by December 30, 2008. ATTEST: Diane F. Ward, City Clerk RESOLUTION 2008 -42 DIRECTING THE PAYMENT OF BILLS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the bills set forth and itemized on Exhibit "A" totaling $555,849.42 are hereby approved for payment, and that checks be issued for the payment thereof. The complete list of bills (Exhibit "A ") is on file in the office of the City Clerk and may be inspected upon request. Adopted by the Council this 15th day of April, 2008 Ken Harycki, Mayor LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2008 -42 1ST Line /Leewes Ventures LLC Ace Hardware Al's Coffee Company Amdahl, Chris Anthem Sports, LLC Aramark AT &T Bruchu, Brian Carquest Auto Parts Cartridge World CATCO Parts and Service CDW Government, Inc. Chaves, Nick Chemsearch City of St. Paul Clark, Luann Coca -Cola Bottling Company Community Volunteer Service Crysteel Truck Equip Cub Foods DLT Solutions, Inc. Earl F. Anderson, Inc. Eichten's Service & Repair Election Systems & Software, Inc Elite Sportswear Fallin, Jill Frank Madden & Associates Fred's Tire Company Fuhr Trenching Galles Corporation Gannaway, John GCR Minneapolis Truck Tire Center Glewwe Doors Gopher State One Call, Inc. Grainger Hennepin Technical College HLB Tautges Redpath, LTD Ice Skating Institute Infratech, Inc. J.H. Larson Electric Jansen, Chad John E. Reid & Associates, Inc Kraus, Deborah V. Kuehn, Michael L.T. G. Power Lake Country Door, LLC Larson Allen LLP Lehmicke Construction Inc Loffler Companies, Inc. LSA Design, Inc. Concession Supplies Building Materials Coffee /Supplies for Concessions (6) Heavy Duty Pad Locks Recreational Equipment Uniforms Telephone Tuition Reimbursement Equipment Repair Supplies Ink Cartridge Refill Equipment Repair Supplies Computer Equipment Reimburse - Mileage Flag Pole Paint Asphalt Cleaning At Public Works /City Hall Soda for Concessions April 2008 Allocation Vehicle Repair Supplies Donuts for Concessions AutoCAD & Civil 3D 2008 Subscription Renewal Equipment Repair Supplies Pump Cooling for Lily Lake General Supplies Footed Stockings for Resale Reimburse for Training & Materials Labor Relations Services through 03/31 Equipment Repair Supplies Sewer Forecemain Repair Toilet Paper, Paper Towels , Janitorial Supplies Reimburse for Gloves/Tools Loboy Tires Hollow Metal Doors /Hardware /Lily Lake Rehab March Billable Tickets Fan Shutters at Lily Lake Police Training & Education Professional Services /Bonds Achievement Patches Lift Station Repairs Furnace for Lily Lake Rec Building Reimburse for Donuts & Juice after Fire Education Professional Services /Hearing Officer Reimburse - Mileage Slide Rail Equipment Repairs Progressing Billing for 2007 Audit Snow Removal at Rec Center/Trails Voicemail Upgrade Stillwater Parking Ramp Project 378.55 249.78 482.95 1,139.00 1,707.13 41.98 228.14 885.00 229.74 111.75 121.61 725.19 38.38 366.47 910.77 1,057.50 622.93 4,062.50 986.15 33.95 1,800.33 339.47 106.39 267.02 456.32 180.00 727.66 4.24 1,340.00 3,639.49 105.63 563.39 18, 095.42 137.75 274.38 273.62 5,135.00 97.66 1,470.00 658.03 42.39 575.00 679.00 38.38 216.63 219.00 5,850.00 887.00 9,210.07 24,415.99 EXHIBIT " A" TO RESOLUTION #2008 -42 Page 2 Mac Queen Equipment Inc. Magnuson Law Firm Menards Metropolitan Council NAPA Auto Parts New Horizons Computer Office Depot Olsen Chain & Cable, Inc. Olson, Ken OnSite Sanitation Onvoy Pinky's Sewer Service Polar Chevrolet & Mazda Proguard Sports, Inc. R & R Specialties, Inc. Radio Shack Corporation Rick's 36 Automotive Service RiedelI Shoes, Inc. River Valley Printing Inc. Riverland Community College RiverTown Newspaper Group Roof Tech Shifts, Cindy Signature Lighting, Inc. Softchoice Corporation South Central College Springsted Sprint PCS St. Croix Boat & Packet Co. St. Croix Events, Inc. St. Croix Recreation Co. Stillwater Lions Club Stork Twin City Testing Corporation Streicher's Sun Newspapers SW/WC Service Cooperatives Teledyne Isco Inc. Toll Gas & Welding Supply Uniforms Unlimited, Inc Valley Trophy Inc. Verizon Wireless Veterans Memorial Washington County Chiefs of Police Association Washington County Sheriffs Office Watson Company, Inc. The Wenck Associates, Inc. Yocum Oil Company Youth Service Bureau Zoller, Rob Equipment Repair Supplies Professional Services Equipment Repair Supplies May 2008 Wastewater Charge Vehicle Repair Charges SQL Training Office Supplies Equipment Repair Supplies Reimburse for Electronic Measure Portable Restroom Rental /Hockey Rink Monthly Telephone Pump at Brick Street Lift Station New Parking Vehicle Concessions /Resale Items White Ice Paint 3AMP Power Supply Vehicle Repair Charges Skates for Resale Printing Services Training Publications South Rink Roof Repairs Reimburse for Postage /Supplies Repair Streetlights Antivirus Renewals for 2008 MN State Fire School/Training Professional Services Squad Terminals March 2008 billing Fireworks Contribution Recreational Equipment Quarterly Dues & Meals Professional Services /2008 Street Project Riot Gear Publications Retiree Health Insurance Sewer Cameras General Supplies Uniforms Trophy Cell Phone Quarterly Maintenance Membership & Dues Truck Mount Cable, Ant Adapter Cable Concession Supplies General Consulting Fuel April 2008 Allocation Reimburse - Mileage 811.47 11,160.83 609.58 101,377.21 76.33 1,560.00 375.28 425.71 102.23 56.98 504.69 250.00 24, 046.00 597.12 119.28 53.24 69.97 42.62 40.47 235.00 178.50 516.07 25.87 507.57 1,917.00 255.00 1,500.00 475.12 56,826.81 5,000.00 151.23 100.00 2,700.00 4,909.10 166.37 41,356.50 25, 909.32 27.81 39.65 15.00 857.29 4,347.00 50.00 58.19 259.66 227.00 5,332.30 9,000.00 95.95 ADDENDUM Aspen Mills Belle Isle, Monica Bro -Tex, Inc. City of Plymouth Fire Department Denny Hecker's Auto Connection Elk River Ford Emergency Automotive Technologies, Inc. G & K Services Gannaway, John Grafix Henricksen PSG International Institute of Municipal Clerks MN Office of Enterprise Technology Motorola Office Max Polar Chevrolet & Mazda Qwest RiverTown Newspaper Group St. Cloud University State of MN Dept. of Public Safety Stillwater Courier Streicher's Thomson West USA Mobility Xcel Uniform Shirts & Patches Reimburse for Postage General Supplies 2008 MN Fire Service Safety Symposium Fees Vehicle Repairs & Maintenance New Police Vehicle Service Labor & Equipment to Outfit New Squad Uniforms, Mops, Rugs, Towels Reimburse for Uniforms Unit Numbers for New Police Vehicles Finance Department Remodel 2008 Membership March 2008 Wide Area Network Usage New 800 MHZ System & Radios Office Supplies New Police Vehicle Telephone & T1 Lines Publications Education Quarterly CJDN Connect Charge Subscription Riot Gear Minnesota Session Supplements Pager Service Electricity & Natural Gas 2,234.14 16.25 57.35 20.00 292.14 23,967.00 3,875.48 3,006.96 105.98 96.00 4,261.32 140.00 140.83 47, 335.00 279.91 29,471.00 759.01 70.00 2,752.00 270.00 28.00 1,065.00 423.91 43.54 37,635.55 Adopted by the City Council this TOTAL 555,849.42 15th Day of April, 2008 LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2008 -42 1ST Line /Leewes Ventures LLC Ace Hardware Al's Coffee Company Amdahl, Chris Anthem Sports, LLC Aramark AT &T Bruchu, Brian Carquest Auto Parts Cartridge World CATCO Parts and Service CDW Government, Inc. Chaves, Nick Chemsearch City of St. Paul Clark, Luann Coca -Cola Bottling Company Community Volunteer Service Crysteel Truck Equip Cub Foods DLT Solutions, Inc. Earl F. Anderson, Inc. Eichten's Service & Repair Election Systems & Software, Inc Elite Sportswear Fallin, Jill Frank Madden & Associates Fred's Tire Company Fuhr Trenching Galles Corporation Gannaway, John GCR Minneapolis Truck Tire Center Glewwe Doors Gopher State One Call, Inc. Grainger Hennepin Technical College HLB Tautges Redpath, LTD Ice Skating Institute Infratech, Inc. J.H. Larson Electric • Jansen, Chad John E. Reid & Associates, Inc Kraus, Deborah V. Kuehn, Michael L.T.G. Power Lake Country Door, LLC Larson Allen LLP Lehmicke Construction Inc Loffler Companies, Inc. LSA Design, Inc. Concession Supplies Building Materials Coffee /Supplies for Concessions (6) Heavy Duty Pad Locks Recreational Equipment Uniforms Telephone Tuition Reimbursement Equipment Repair Supplies Ink Cartridge Refill Equipment Repair Supplies Computer Equipment Reimburse - Mileage Flag Pole Paint Asphalt Cleaning At Public Works /City Hall Soda for Concessions April 2008 Allocation Vehicle Repair Supplies Donuts for Concessions AutoCAD & Civil 3D 2008 Subscription Renewal Equipment Repair Supplies Pump Cooling for Lily Lake General Supplies Footed Stockings for Resale Reimburse for Training & Materials Labor Relations Services through 03/31 Equipment Repair Supplies Sewer Forecemain Repair Toilet Paper, Paper Towels , Janitorial Supplies Reimburse for Gloves/Tools Loboy Tires Hollow Metal Doors /Hardware /Lily Lake Rehab March Billable Tickets Fan Shutters at Lily Lake Police Training & Education Professional Services /Bonds Achievement Patches Lift Station Repairs Furnace for Lily Lake Rec Building Reimburse for Donuts & Juice after Fire Education Professional Services /Hearing Officer Reimburse - Mileage Slide Rail Equipment Repairs Progressing Billing for 2007 Audit Snow Removal at Rec Center/Trails Voicemail Upgrade Stillwater Parking Ramp Project 378.55 249.78 482.95 1,139.00 1,707.13 41.98 228.14 885.00 229.74 111.75 121.61 725.19 38.38 366.47 910.77 1,057.50 622.93 4,062.50 986.15 33.95 1,800.33 339.47 106.39 267.02 456.32 180.00 727.66 4.24 1,340.00 3,639.49 105.63 563.39 18, 095.42 137.75 274.38 273.62 5,135.00 97.66 1,470.00 658.03 42.39 575.00 679.00 38.38 216.63 219.00 5,850.00 887.00 9,210.07 24,415.99 EXHIBIT " A" TO RESOLUTION #2008 -38 Mac Queen Equipment Inc. Magnuson Law Firm Menards Metropolitan Council NAPA Auto Parts New Horizons Computer Office Depot Olsen Chain & Cable, Inc. Olson, Ken OnSite Sanitation Onvoy Pinky's Sewer Service Polar Chevrolet & Mazda Proguard Sports, Inc. R & R Specialties, Inc. Radio Shack Corporation Rick's 36 Automotive Service RiedelI Shoes, Inc. River Valley Printing Inc. Riverland Community College RiverTown Newspaper Group Roof Tech Shilts, Cindy Signature Lighting, Inc. Softchoice Corporation South Central College Springsted Sprint PCS St. Croix Boat & Packet Co. St. Croix Events, Inc. St. Croix Recreation Co. Stillwater Lions Club Stork Twin City Testing Corporation Streicher's Sun Newspapers SW/WC Service Cooperatives Teledyne Isco Inc. ToII Gas & Welding Supply Uniforms Unlimited, Inc Valley Trophy Inc. Verizon Wireless Veterans Memorial Washington County Chiefs of Police Association Washington County Sheriffs Office Watson Company, Inc. The Wenck Associates, Inc. Yocum Oil Company Youth Service Bureau Zoller, Rob Equipment Repair Supplies Professional Services Equipment Repair Supplies May 2008 Wastewater Charge Vehicle Repair Charges SQL Training Office Supplies Equipment Repair Supplies Reimburse for Electronic Measure Portable Restroom Rental /Hockey Rink Monthly Telephone Pump at Brick Street Lift Station New Parking Vehicle Concessions /Resale Items White Ice Paint 3AMP Power Supply Vehicle Repair Charges Skates for Resale Printing Services Training Publications South Rink Roof Repairs Reimburse for Postage /Supplies Repair Streetlights Antivirus Renewals for 2008 MN State Fire School/Training Professional Services Squad Terminals March 2008 billing Fireworks Contribution Recreational Equipment Quarterly Dues & Meals Professional Services /2008 Street Project Riot Gear Publications Retiree Health Insurance Sewer Cameras General Supplies Uniforms Trophy Cell Phone Quarterly Maintenance Membership & Dues Truck Mount Cable, Ant Adapter Cable Concession Supplies General Consulting Fuel April 2008 Allocation Reimburse - Mileage Page 2 811.47 11,160.83 609.58 101, 377.21 76.33 1,560.00 375.28 425.71 102.23 56.98 504.69 250.00 24,046.00 597.12 119.28 53.24 69.97 42.62 40.47 235.00 178.50 516.07 25.87 507.57 1,917.00 255.00 1,500.00 475.12 56,826.81 5,000.00 151.23 100.00 2,700.00 4,909.10 166.37 41,356.50 25, 909.32 27.81 39.65 15.00 857.29 4,347.00 50.00 58.19 259.66 227.00 5,332.30 9,000.00 95.95 Memo DATE: April 4, 2008 TO: Mayor and City Council 1 FROM: Sharon Harrison dk Finance Director ' RE: Direct Deposit Policy Attached is a copy of the City's direct deposit policy. There is a minor change (highlighted in red) in the policy...this change will allow seasonal and temporary employees the option to participate in direct deposit (for their payroll check). RECOMMENDATION Staff recommends a change in the direct deposit policy allowing temporary and seasonal employees the option to participate in direct deposit (for their payroll check). APPROVING THE DIRECT DEPOSIT POLICY WHEREAS, the amended Direct Deposit Policy has been presented to the City Council. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater hereby adopts the Direct Deposit Policy. Adopted by the Stillwater City Council this 15 day of January, 2008. ATTEST: Diane F. Ward, City Clerk RESOLUTION 2007 -43 Ken Harycki, Mayor PURPOSE In order to process payroll in a cost effective and efficient manner, the City of Stillwater provides the utilization of Direct Deposit for payroll and other programs designed to deposit funds owed to an employee to specific accounts as stated by the employee, as per Minnesota Statute 177.23 Subd. 4. This includes all types of payroll payments (regular pay, holiday pay, longevity, etc.) ELIGIBLE EMPLOYEES The following employees are eligible to participate in Direct Deposit: regular full -time, regular part -time, part - time on -call, seasonal, temporary, and elected officials. Sea-se-Rai-an-4 Temporary employees are not ciigibVc to participate in Direct Deposit. ENROLLMENT /CHANGE GUIDELINES In order to enroll or make changes to Direct Deposit, employees must complete a Direct Deposit Enrollment/Change Form and submit it to Finance or Human Resources. Employees may deposit funds in up to a maximum of three (3) different accounts or transactions, provided that the selected financial institution(s) participates in the Direct Deposit program. (Please note that Affinity Plus is considered one account /transaction.) A minimum of $50 must be deposited into each account. A voided check or a savings deposit slip for each designated account must be attached to the Direct Deposit Enrollment form. Employees hired prior to July 1, 2002, may elect to have a portion or all of their pay disbursed in the form of a check. A minimum of $100 must remain after all direct deposits and deductions in order for a check to be issued. Employees hired on or after July 1, 2002 must enroll and continue participation in Direct Deposit with no option of being issued a check. Seasonal and temporary employees may elect to either have all of their pay disbursed either as a check or enroll in direct deposit. Full -time Fire Department employees hired prior to October 1, 2003, may elect to have some (or all) amount of pay paid in the form of a check. In order for a check to be issued, a minimum of $100 must remain after all direct deposits and deductions. Employees hired on or after October 1, 2003 must enroll in direct deposit with no option of being issued a check. The total amount of all direct deposits and a check must not exceed the net pay for regular hours worked in a pay period (i.e. total cannot include estimated overtime to be worked for a pay period.) Direct Deposit amounts will be effective for all 26 paychecks per year. If an amount to be withheld from an employee's paycheck is designated to only be effective for 24 paychecks per year, it is considered a deduction. CITY OF STILLWATER DIRECT DEPOSIT POLICY Please see the Director of Administration or the Payroll /HR Technician with questions or for Direct Deposit forms. A deduction amount cannot be completed on the Direct Deposit Enrollment/Change Form; a separate form must be completed. Direct Deposit enrollment and any future changes, including cancellation, are effective the earliest possible date after the enrollment/change is submitted. Approval from the employee's financial institution may take up to one month. Employees participating in Direct Deposit will receive a statement of payment advice on the regularly scheduled payday. PRIORITY OF DEPOSITS In the event that the net amount of the employee's pay does not cover all allocations for Direct Deposits, disbursements into the employee's account(s) shall be made in the order that the financial institutions are listed on the Direct Deposit Enrollment /Change Form, numbered 1 -4, 1 being given the highest priority. AFFINITY PLUS CREDIT UNION MEMBERS Deposits to Affinity Plus are considered one (1) account/transaction for each account number. Please be aware that it is the sole responsibility of the employee to contact Affinity Plus directly at (651) 291- 3700 after the first Direct Deposit has been posted to their account and provide information on how the Direct Deposit monies should be disbursed (i.e. savings, checking, loans, etc.) If the employee does not contact Affinity Plus to designate the Direct Deposit disbursement after the initial Direct Deposit, all monies directed to Affinity Plus will automatically be disbursed into the employee's Capital Shares account (this is the default account for all deposits). CHECKS In case of an emergency where an employee is physically unable, due to illness or injury (i.e. employee hospitalization), the City may require written authorization from the employee that a spouse or immediate family member is able to receive the paycheck. A valid picture ID may be required. The City may mail a payroll check in certain instances. FINAL PAY All employees terminating employment with the City shall be issued a paper check for all hours worked during their last pay period on the regular payroll, regardless of enrollment in Direct Deposit. The check will only be given to the employee after the City has received all keys, uniforms, equipment, etc. that was provided for the purposes of City employment. SEVERENCE PAY All severance pay will be in the form of a check with no option for Direct Deposit. Memorandum To: Mayor & City Council From: Diane Ward, City Clerk Date: 04/09/2008 Re: Election Judge Policy iliwater Administration Attached is an Election Judge policy for your review and approval. This policy outlines the Job Characteristics, Training required, and Pay information for being a Co -Chair Head Judge, Election Judge or Trainee Judge. This policy will provide all election judges information on their duties, process, compensation information and expectations in being an Election Judge. In the past, there has not been an Election Judge Policy, however with the amount of judges needed for an election and Statute requirements for the Election process (i.e. audit of Election by the State), I believe an Election Judge Policy is practical for the times. 1.0 Job Characteristics 04/08 Student Eligibility ': N E B R': H OF MI4NES @7 ELECTION JUDGE POLICY 1.1 Election Judge. Individual employed to perform services for state and local governments in connection with national, state, or local elections. Duties of an Election Judge • Set up the polling place • Operate voting equipment • Direct voters to the correct line • Register individuals to vote • Ensure all qualified voters are permitted to vote • Demonstrate how to vote • Distribute ballots to voters • Assist voters • Close down polling place following voting • Determine results after polls close • Certify the polling place results Required Qualifications to be an Election Judge • You must be eligible to vote in Minnesota • You must be able to read, write, and speak English • You cannot be a spouse, parent, child, or sibling of any election judge serving in the same precinct • You cannot be a candidate or the spouse, parent, child, or sibling of any candidate on the ballot in that precinct Desired Qualifications of an Election Judge • Ability to communicate clearly with voters • Comfortable with assisting and serving a diverse population • Ability to remain impartial and not exert influence over voters • Physical and emotional stamina • Attention to detail • General math skills College students at least 18- years -old may serve as election judges Page 1 of 4 04/08 Trainee Election Judge High school students 16- years -old and older may serve as trainee election judges Election judge trainees may work from 6:00 a.m. to no later than 10:00 p.m. Election Judge Trainees may be excused from school to serve at the polls as an election judge trainee if, at least 10 days before the election, the election judge trainee submits a written request to your principal signed by your parent or guardian along with the document from the City Clerk stating the date and the hours that the trainee will be serving. To be excused from school your principal may require that you be a student in good academic standing. Trainee Election Judge Qualifications To be an election judge trainee, you must meet all of the following: • be age 16 or older • be enrolled in a high school or be home schooled in Minnesota • have the approval of a parent • be a U.S. citizen • be able to read, write, and speak English It is in the election judge's, trainee's, or the precinct's best interest that a child (serving as a Trainee Election Judge) of any election judge do not serve in the same precinct. Because of the perception of the law, the City does not want any issues. In this case, the City will treat the students the same as election judges. 1.2 Meets definition of Election Worker as defined in Social Security Administration Rules. Earns less than $1300 per year as an Election Judge. Paid through the City's Payroll System as an employee of the City. 1.3 Number of Positions. The number of Election Judges hired each year is based upon projections of voter turnout and other factors specific to each individual election year. 1.4 Data Privacy. Information provided to the City by Election Judges may be used by the City for a variety of purposes under human resources rules or as required by law. Data collected on employees is classified as either public or private. "Public" means that it is available to anyone who asks to see it. "Private" means that the data is only available to the person the information is about, staff who must see it in the normal course of conducting City business, and as otherwise provided for by law. The following data that the City collects about employees is public: name, job history, education and training, work ability, and work location. All other data is considered private. (M.S. Chapter 13) Page 2 of 4 I solemnly swear that I will perform the duties of election judge according to law and the best of my ability and will diligently endeavor to prevent fraud, deceit, and abuse in conducting this election. I will perform my duties in a fair and impartial manner and not attempt to create an advantage for my party or my candidate. (M. S. 2048.24.) 2.0 Training 2.1 Statutory Requirements. Per statute, all Election Judges will receive the statutorily required minimum number of training hours. Basic Training will include curriculum identified in the statute. (M.S. 204B.25; M.R. 8240.) in addition, additional training deemed necessary by the City Clerk. 2.2 Emergency Training. Minnesota Statute also identifies training requirements for Election Judges hired to fill an immediate need on Election Day. In that event, the Co -Chair Election Judge will provide emergency training at each polling place. Persons receiving emergency training at the polls must attend a regular election judge training class before working at a subsequent election. • 2.3 Supplemental Training. Each year (if necessary) certain Election Judges will receive focused training pertinent to their specific job duties and other areas as identified by the City Clerk. 04/08 1.5 Hiring Criteria. Placement is based upon criteria established by MN Statute. placement in subsequent election cycles is dependent upon satisfactory performance review following each election cycle. Fully qualified individuals may be denied an opportunity to serve due to party balance requirements. 1.6 Performance Evaluation. Performance evaluations are completed following each election cycle on all election judges. Continued placement is dependent upon performance. Performance includes, but is not limited to, arriving on time for your scheduled shift and remaining for the entire shift. (Judges working from 2:00 p.m. to closing or 6:00 a.m. to closing will work until the entire election process is complete), appropriate interaction with voters, other judges and City /County staff, and communication skills. 1.7 Party Affiliation. Two judges of different political parties must perform several election duties. Statute also requires that no more than half of the election judges assigned in a precinct may be members of the same political party. MN law defines a member as an individual who supports the general principles of that party's constitution; voted for the majority of that party's candidates in the last general election, or; intends to vote for a majority of that party's candidates in the next general election. (M.S. 204B.19, Subd. 5) 1.8 Election Judge Oath. Despite the statutory requirement for political party affiliation, all persons working in the polling place and with voters are required to act in a completely impartial and non - partisan manner (No discussion of political parties and/or candidates with voters or other election iudaes in the oollinq place). Persons in violation of this provision are subject to disciplinary measures up to and including immediate dismissal. All persons working with voters are required by statute to affirm and adhere to the following oath: Page 3 of 4 2.4 Annual Training Plan. An annual training plan will be prepared each year by the City Clerk identifying special needs and circumstances pertinent to that year's election. 3.0 Pay and Benefits 3.1 Time Off From Work. Individuals may take time off from work to serve as an election judge. If requested, an employer's certification form will be prepared for the Election Judge by the City Clerk that must be provided to the judge's regular employer at least 20 days prior to the election. An employer can reduce the judge's salary by the amount the judge is paid by the City for performing the duties of an Election Judge. An employer can also restrict the number of persons serving to less than 20 percent from any single work site. (M.S. 204B.195) 04/08 3.2 Pay Rates. Election Judge hourly wage is based upon City's Election Budget. For 2008: Election Judge pay is approved each year by a resolution adopted by the City Council 3.3 Volunteer Service as an Election Judge. Election Judges may volunteer their time by submitting a written statement no later than 10 days prior to the election. (M.S. 204B.31) This question was asked on the Election Judge Interest Form. If No Pay was indicated on that form along with a signature that will suffice as the written statement that no pay is desired (volunteering). 3.4 Social Security Withholding. The Federal Insurance Contributions Act (FICA) tax exclusion for election judges is $1,300 for the calendar year beginning January 1, 2006, under the State of Minnesota's Section 218 Agreement. Under Section 218 of the Social Security Act, Minnesota has excluded from coverage election judges paid less than the threshold amount mandated by law. Therefore, Social Security and Medicare taxes do not apply until the election worker is paid $1,400 or more. 3.5 Employment Tax Withholdings — Election Judges. The requirements for information reporting applicable to election judges whose compensation is not subject to FICA tax are found under section 6041(a) of the US Tax Code. W -2s will not be issued by the City for election iudaes earnina less than $600 annually. (Rev. Rul. 88 -36 modified). 3.6 Worker's Compensation Status. All election workers are covered under the City of Stillwater's compensation policy. 3.7 CeII Phone Allowance. For each primary and general election, a phone allowance of $5 will be paid to one individual from each of the City's designated polling places as payment for use of their personal cell phone for communications with City /County staff throughout the day. Page 4 of 4 APPROVING THE ELECTION JUDGE POLICY WHEREAS, the Election Judge Policy has been presented to the City Council. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Stillwater hereby adopts the Election Judge Policy. Adopted by the Stillwater City Council this 15th day of April, 2008. ATTEST: Diane F. Ward, City Clerk RESOLUTION 2008 -44 Ken Harycki, Mayor TO: FROM: DATE: SUBJECT: Utility Billing Adjustments 3 Burst water pipe to furnace CITY OF STILLWATER MEMORANDUM Mayor and City Council Sharon Harrison, Finance Director April 15, 2008 Description 1 Furnace Humidifer Leak 2 Broken Water Line to Ice Maker Recommendation Adjust billing to 10,000 gallons starting Second quarter billing - 2008 Adjust billing to 23,000 gallons starting Second quarter billing - 2008 Adjust billing to 163,000 gallons starting Second quarter billing - 2008 STAFF REQUEST ITEM Department: Administration I Date: April 11, 2008 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a laptop computer for Administration that is for City wide use. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) This item was budgeted for in the 2008 Capital Outlay Budget. Total cost is $1439.54. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman, MIS Specialiat Date: April 11, 2008 Diane Ward From: Rose Holman Sent: Friday, April 11, 2008 1:27 PM To: Diane Ward Subject: FW: Dell Computer - Saved Quote Information 1004155852214 Please print this out and put with the staff request I am sending for the council packet. Thanks, Rose From: DellOnlineSales @Dell.com [mailto:DellOnlineSales @Dell.com] Sent: Fri 4/11/2008 11:01 AM To: Rose Holman Subject: Dell Computer - Saved Quote Information 1004155852214 Dear Rose Holman: An E -Quote containing computer equipment from Dell Computer Corporation has been saved in your name at the Dell Online Store. The E -Quote will be held for 45 days to allow for completion of the order. Per your request, this E -Quote has been forwarded to the following recipients: Your Comments: A read -only view of this E -Quote is provided below: E -Quote Information E -Quote number: 1004155852214 E -Quote name: Admin Laptop Description: Admin Laptop iiiiiill III 11111111111111111111111111111111111111111111141111101111111111111111111111.11111111111111111111111111111,111111111111111111111111111111111.1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111ii Saved By: Rose Holman Phone Number: rholman@ci.stillwater.mn.us Purchasing Agent: Saved On: Friday, April 11, 2008 Notes /Comments: Expires Monday, May 26, 2008 On: Additional Comments: Vostro 1700 Date & Time: April 11,2008 11:00 AM CST II II I 111111111111111111111111H 1 III II (651) 430- 8804 II Vostro 1700 Qty Intel® CoreTM 2 Duo T7500 (2.2GHz, 4MB L2 Cache, 800MHz FSB), Genuine Unit Price $1,439.54 Windows® XP Professional SP2 Catalog Number: Module Intel® CoreTM 2 Duo T7500 Vostro 1700 (2.2GHz, 4MB L2 V1722 [222-9590] 1 Cache, 800MHz FSB) LCD Panel Intel® Graphics Media Video Card Accelerator X3100 Ott Integrated 10/100 Integrated NIC and Modem Optical Drive 84 W1080 Description 8X CD/DVD+RW Read and Burn CD and DVD Product Code 17.0 inch Wide Screen XGA LCD XGA Anti-Glare Display 1 Sku Id [320-5551] 2 INTVID [320-5748] 6 Network Card and INTNIC [430-0493] 13 Modem 8XDVDRX [313-5530] 16 Wireless Cards :Cala Productivity Software Anti- Virus/Security Suite (Pre- Install) "Aknt? Limited Warranty, Services and Support Dell DataSafe Online Data Backup :.. Processor Branding ,n Intel 4965AGN Wireless-N Internal-card C azier Microsoft® Works 9. Does NOT Include MS Word 0'4c No Pre-installed Anti- Virus/Security Software 3 Year Basic Limited Warranty U3OS and 3 Year NBD Onsite Service No Online Data NODSAFE [420-7179] 34 Back Up Installed Intel Centrino Core Duo Processor IP4965 WKS9ENG [420-8046] 22 4 - , NOPRTCT [410-1067] 25 [430-2429] 19 [982- 9072][983- 3920][986- 6502][987- 29 1150][989- 8537] [989- 8538] ICNSNB [310-9348] 749 Mobile Edge Deluxe Backpack fits up to 17 Inch Dell Part# A0462505 Manufacturer Part# MEDNBP02 Dell Part# A0462505 Qty 1 Unit Price $50.39 Sub- total$1,489.93 Shipping & Handling Total Price Thanks for shopping the Dell Online Store and for using our E -Quote service. We hope you find it useful in making your purchase and will continue to think of Dell.com for all of your computing needs. Sincerely, Dell Online Sales ORDINANCE NO. 993 AN ORDINANCE AMENDING THE STILLWATER CITY CODE, CHAPTER 31 ENTITLED ZONING ORDINANCE BY ADDING AN ALLOWED USE IN THE PA, PUBLIC ADMINISTRATION ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Purpose. The City of Stillwater finds that "Libraries, art galleries, theaters for the performing arts, and other such cultural facilities" are uses that fit compatibly with other allowed uses in the PA, Public Administration Zoning District. Moreover, that such uses are consistent with the City's Comprehensive Plan. Consequently, such uses shall be allowed with a Special Use Permit (SUP) in the PA Zoning District. 2. Amending. Chapter 31, Section 31 -325, Allowable Uses in Non - Residential Districts, is hereby amended by changing the allowable use that currently reads: "Libraries, art galleries, theaters and other such cultural facilities" to read: "Libraries, art galleries, theaters for the performing arts, and other such cultural facilities ". 3. Amending. Chapter 31, Section 31 -325, Allowable Uses in Non - Residential Districts, is hereby amended by allowing "Libraries, art galleries, theaters for the performing arts, and other such cultural facilities" with a Special Use Permit (SUP) in the PA, Public Administration Zoning District. 4. Saving. In all other ways Chapter 31 shall remain in full force and effect. 5. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Enacted by the City Council of the City of Stillwater this 15 day of April, 2008. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane F. Ward, City Clerk &LH 'water \,, tt R R HP A OF MiNU( a City Council DATE: April 11, 2008 ITEM: Advertising at Public Works Baseball Field CITY COUNCIL MEETING DATE: April 15, 2008 PREPARED BY: Michel Pogge, City Planner 1,A4 BACKGROUND During the October 22, 2007 Park and Recreation Commission meeting the St. Croix Valley Baseball Association made a request to install a permanent baseball scoreboard at the Public Works Baseball Field. At that meeting the Commission also discussed advertising in the parks and the Commission felt that generic messages would be ok but did not want to see advertising for a specific business in the Park. On March 4, 2008 St. Croix Valley Baseball Association made a presentation to the City Council. One of their requests was to allow the association to place advertising in the parks as a source of revenue for the Association. The group indicated they would use the revenue for capital improvements to the field at the Public Works site. At that time the Council directed staff to present this request to the Park Commission for their formal consideration. DISCUSSION Generally the goal of the Park and Recreation Commission has been to enhance the natural features of the City's park system and limit the number of man made features. In the case of baseball fields there is a large amount of man made features on the site including fencing, dugouts, etc. Additionally, advertising at baseball fields around the metro area is fairly common. The commission should discuss this and decide if it is acceptable to allow advertising in the form of banners attached to the fencing and on the scoreboard. Advertising at Public Works Baseball Field Page 2 If advertising on City athletic fields is acceptable to the Commission staff recommends that a policy for advertising in City Parks be established. For discussion purposes staff suggests the following language. 1. With the exception of allowing advertising banner on City owned athletic fields and scoreboards, advertising is not allowed in City Parks. 2. Athletic associations are allowed to place advertising banner on the fences of athletic field fences that they regularly use. Additionally, they are allowed to have one sponsor listed on a scoreboard on the field they regularly use. 3. Advertising banners shall not contain messages related to alcohol, tobacco, and other content found to be objectionable by the City's Community Development Director. The content of all advertising banners must be approved by the City's Community Development Director prior to installation of the banner. 4. Revenue from any advertising banners on City owned athletic fields shall be used for capital improvements at that field. 5. It will be up to the individual athletic associations who desire to install advertising on City owned athletic fields to solicit sponsors and to install & care for the advertising. PARK AND RECREATION COMMISSION RECOMMENDATION On March 24, 2008 the Park and Recreation Commission discussed the issue. The Commission recommended to the City Council, on a vote of 5 -1 (Chair Amrein voting no), to allow advertising at the Public Works field with the following additional conditions: 1. Advertising signs are limited to the Public Works field or as approved by the Park Board on a case by case basis. 2. The signs shall be of a consistent banner sizes. 3. Advertising signs on City athletic fields will be reviewed by the Park and Recreation Commission after the 2008 season. A RESOLUTION APPROVING A POLICY FOR ADVERTISING SIGNS AT CITY ATHLETIC FIELDS WHEREAS, the St. Croix Valley Baseball Association has made a request for the ability to install advertising signs at the Public Works athletic fields in order to generate revenue for capital improvements to the Public Works Baseball Field; and WHEREAS, on March 24, 2008 the Parks & Recreation Commission considered the request to allow advertising signs at various City athletic fields and recommended to the City Council on a vote of 5 -1 to allow such signs with certain conditions and restrictions; and WHEREAS, after due consideration the City Council finds certain public benefits to allowing said signs. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the requested to install advertising signs in certain athletic fields with the following conditions: 1. Groups shall receive approval from the Park and Recreation Commission prior to installing any advertising signs. Advertising signs are limited to the Public Works field or as approved by the Park Board on a case by case basis. 2. Athletic associations are allowed to place advertising banner on the fences of athletic field fences that they regularly use. Sings placed on fences shall all be of a consistent size, shape and background color. Additionally, they are allowed to have one sponsor listed on a scoreboard on the field they regularly use. 3. Advertising banners must not contain messages related to alcohol, tobacco, and other content found to be objectionable by the City's Community Development Director. The content of all advertising banners must be approved by the City's Community Development Director prior to installation of the banner. 4. Revenue from any advertising banners on City owned athletic fields shall be used for capital improvements at that field. 5. It will be up to the individual athletic associations who desire to install advertising on City owned athletic fields to solicit sponsors, to install, and to care for the advertising sign. 6. Advertising signs on City athletic fields will be reviewed by the Park and Recreation Commission after the 2008 season. Enacted by the City Council of the City of Stillwater, Minnesota this 15th day of April, 2008. CITY OF STILLWATER Ken Harycki, Mayor ATTEST: Diane Ward, City Clerk 6.1j1 lWa Location of Sign Field Dates the Sign will be displayed (Signs can only be on display during the season of the sponsoring "athletic group) Starting Date Ending Date Business Business Name Sponsoring ;emet'c' roup Group Address Applicant Signature Review (For Afe tis © Approved Permit # i!y) 0 Denied Contact Person City Rules for Athletic Field Advertising. Application for Athletic Field Advertising Sign Fee: No Fee Community Development Department 216 North Fourth Street Stillwater, MN 55082 651 -430 -8820 i Date ( Type of Business Phone # State Zip 1. Athletic associations shall receive approval from the Park and Recreation Commission prior to installing an advertising sign. 2. Athletic associations are allowed to place advertising banner on the fences of athletic field fences that they regularly use. Sings placed on fences shall all be of a consistent size, shape and background color. Additionally, they are allowed to have one sponsor listed on a scoreboard on the field they regularly use. 3. Advertising banners must not contain messages related to alcohol, tobacco, and other content found to be objectionable by the City's Community Development Director. The content of all advertising banners must be approved by the City's Community Development Director prior to installation of the banner. 4. Revenue from any advertising banners on City owned athletic fields shall be used for capital improvements at that field. 5. It will be up to the individual athletic associations who desire to install advertising on City owned athletic fields to solicit sponsors, to install, and to care for the advertising sign. Attached are the following documents (Required to be submitted with Application) ❑ Attach a plan showing the sign size, location, color, and type of material to be used. Declaration I hereby certify that the information provided in this application is true, correct and complete to the best of my knowledge and belief. Date S: \Planning \Forms\Application for field Sign.doc Updated: April 11, 2008 TO: Mayor and City Council FROM: Torry Kraftson, Assistant City Engineer DATE: April 8, 2008 SUBJECT: 2008 Sidewalk Rehabilitation Project DISCUSSION: It is proposed to have a sidewalk rehabilitation project in 2008. An amount of $50,000 has been budgeted for this year's project. Several sidewalk sections have been previously identified and others would be analyzed in the feasibility study. In order to proceed with the project this year, the first step is for Council to authorize staff to prepare a feasibility report. RECOMMENDATION: It is recommended that Council consider a sidewalk rehabilitation project for 2008 and authorize staff to prepare a feasibility report. ACTION REQUIRED: MEMORANDUM If Council concurs with the recommendation they should pass a motion approving RESOLUTION 2008- RESOLUTION ORDERING PREPARATION OF REPORT FOR THE 2008 SIDEWALK REHABILITATION PROJECT (PROJECT 2008 -05). RESOLUTION ORDERING PREPARATION OF REPORT FOR THE 2008 SIDEWALK REHABILITATION PROJECT (PROJECT 2008 -05) BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. ATTEST: Adopted by the Council this 15th day of April 2008. Diane F. Ward, City Clerk Ken Harycki, Mayor ORDINANCE NO.: AN ORDINANCE OF THE CITY OF STILLWATER AMENDING THE STILLWATER CITY CODE, TO INCLUDE ADMINISTRATIVE OFFENSES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amendine Chanter 22. Section 22.11 is hereby established to read as follows: Sec. 22 - 11. Administrative Offenses. Subd. (1) PURPOSE. Administrative offense procedures established pursuant to this chapter are intended to provide the public and the City with an informal, cost effective and expeditious alternative to traditional criminal charges for violations of certain ordinance provisions. The procedures are intended to be voluntary on the part of those who have been charged with administrative offenses. At any time prior to the payment of the administrative penalty, as is provided for hereafter, the individual may withdraw from participation in the procedures in which event the City may bring criminal charges in accordance with the law. Likewise, the City, it its discretion, may choose not to initiate an administrative offense and may bring criminal charges in the first instance. In the event a party participates in the administrative offense procedures but does not pay the monetary penalty which may be imposed, the City will seek to collect costs of the administrative offense procedures as part of a subsequent criminal sentence in the event the party is charged and is adjudicated guilty of the criminal violation. Subd. (2) ADMINISTRATIVE OFFENSE DEFINED. An administrative offense is a violation of a provision of this Code and is subject to the administrative penalties set forth in the schedule of offenses and penalties referred to in Resolution , adopted , hereafter. Subd. (3) NOTICE. Any Officer of the Stillwater Police Department, or any other person employed by the City, authorized in writing by the City Manager and having authority to enforce this Code shall, upon determining that there has been a violation, notify the violator, or in the case of a vehicular violation, attach to the vehicle a notice of the violation. Said notice shall set forth the nature, date and time of the violation, the name of the official issuing the notice and the amount of the scheduled penalty. Subd. (4) PAYMENT. Once such notice is given, the alleged violator may, within ten (10) days of the time of issuance of the Notice, pay the amount set forth on the Schedule of Penalties for the violation. The penalty may be paid in person or by mail and payment shall be deemed to be an admission of the violation. Subd. (4) COURT APPEARANCE REQUEST. Any person contesting an administrative offense pursuant to this section may, within ten (10) days of the time of the issuance of the notice, request a court appearance. A person requesting a court appearance will be issued a citation/summons for the violation and a court date will be set. The administrative offense procedure will then terminate. Subd. (5) FAILURE TO PAY. In the event a party charged with an administrative offense fails to pay the penalty within ten (10) days, or request a court appearance within ten (10) days, a misdemeanor or petty misdemeanor charge will be brought against the alleged violator in accordance with applicable City Ordinances and State Statutes. Upon issuance of the misdemeanor or petty misdemeanor charge, the administrative offense procedure shall terminate. If the penalty is paid in full within ten (10) days, no similar charge may be brought by the City of Stillwater for the same incident. Subd. (6) DISPOSITION OF PENALTIES. All penalties collected by the Stillwater Police Department, pursuant to this Chapter, shall be paid to the City's Finance Director and may be deposited in the City's General Fund. Subd. (7) OFFENSES AND PENALTIES. Offenses which may be charged as administrative offenses and the penalties for such offenses may be established by resolution of the City Council from time to time. Copies of such resolutions shall be maintained in the administrative offices. Subd. (8) SUBSEQUENT OFFENSES. In the event a party is charged with a third (3rd) administrative offense within a twelve (12) month period, administrative notice /penalty may not be issued and a misdemeanor or petty misdemeanor charge shall be brought against the alleged violator. 2. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. ATTEST: Adopted by the City Council of the City of Stillwater this day of , 2008. Diane F. Ward, City Clerk CITY OF STILLWATER Ken Harycki, Mayor EXHIBIT A ADMINISTRATIVE FINE SCHEDULE Traffic Control Signals $70.00 Speeding (1 -15 MPH over limit) $70.00 Fail to Yield Right -of -way $70.00 Fail to Yield at Yield Sign $70.00 Fail to Yield to Pedestrian in Crosswalk $70.00 Seatbelt Violation $60.00 Fail to Use Child Restraint $70.00 Crossing Fire Hose $80.00 One -Way Streets and Alleys $70.00 Yield Intersections $70.00 Stop Sign $70.00 Passing on the Right where Prohibited $70.00 Prohibitions; stopping, parking $70.00 Handicapped Parking $200.00 Littering from motor vehicle $75.00 Snowmobiles $70.00 Roller Skates; Skateboards $50.00 Jake Braking -Loud Muffler $75.00 Recreational Vehicles violation $50.00 Method of Parking $50.00 Winter Parking; Snow Emergencies $50.00 Open Burning or Leaves $100.00 Campfires $100.00 Noise, Noisy Parties or Gatherings and $100.00 Electronic Sound System /Audio Equipment Public Nuisance Defined $75.00 Public Nuisances Affecting Health $75.00 Public Nuisances Affecting Peace and Safety $75.00 Animal Violations $50.00 Public Parks: Hours of operation, permitted $50.00 activities Public Parks: Prohibited Acts $50.00 Conducted on Licensed Premises /Disorderly $50.00 Conduct, Disorderly House, Alcohol, etc. Curfew $50.00 Disturbing the Peace $150.00 Sign Violations $100.00 Possession of Alcohol in Public $75.00 I Stillwater Public Library 224 N. Third St. Stillwater MN 55082 651.275.4338 www.stillwaterlibrary.org 1 To: Mayor and City Council From: Lynne Bertalmio Re: Reappointment of Two Members of the Library's Board of Trustees April 8, 2008 The library's Board of Trustees recommends the reappointment of Ruth Ranum and Julia Sandstrom to the Board. Both are valuable members of the Board and have signified their willingness to be reappointed. /fr/q ge eie/ v at■a .71-teLe(24:•el- 1 14 , )671. ssoaz X30 -9 rzS' • Stillwater City Council 216 N. 4th St. Stillwater MN 55082 To Stillwater City Council members, November 5, 2007 Please consider this as my request to be re- appointed to the Stillwater Library Board of Trustees beginning January, 2008. Sincerely, "T Ruth Ranum To: Mayor and City Council From Shawn Sanders, Director of Public Works Date: April 8, 2008 Re: Street Sweeping Policy DISCUSSION: RECOMMENDATION ACTION REQUIRED MEMORANDUM Staff has been working on a street sweeping policy for the City. By having a street sweeping policy, it would maintain a uniform sweeping procedure throughout the city, provide an understanding to the public on expectations, identify areas of priorities in the City, serve as a vehicle for training and continuous improvement It is recommended that Council consider and adopt the Street Sweeping Policy for the City of Stillwater. If Council concurs with the recommendation they should pass a resolution adopting RESOLUTION ADOPTING STREET SWEEPING POLICY. RESOLUTION ADOPTING STREET SWEEPING POLICY WHEREAS, the City of Stillwater believes that it is in the best interest of the residents for the City to assume basic responsibility for Street Sweeping on City streets; and WHEREAS, reasonable street sweeping is necessary for vehicle and pedestrian safety and water quality issues; and WHEREAS, the City will provide such sweeping in a safe and cost - effective manner, keeping in mind safety, budget, and personnel and environmental concerns; and WHEREAS, the City will use City employees, equipment and/or private contractors to provide this service; and WHEREAS, a Street Sweeping Policy has been developed and recommended by City staff; and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Stillwater. NOW, THEREFORE, BE IT RESOLVED by the City Council of City of Stillwater, Minnesota that said Street Sweeping Policy is hereby approved and adopted. Adopted by the City Council this 15th day of April 2008. ATTEST: Diane F. Ward, City Clerk Ken Harycki, Mayor PURPOSE AND NEED FOR POLICY CITY OF STILLWATER STREET SWEEPING POLICY The City of Stillwater believes that it is in the best interest of the residents for the City to assume basic responsibility of sweeping on city streets. Reasonable sweeping is necessary for vehicle and pedestrian safety, water quality issues and environmental concerns. The City will provide such service in a cost - effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use City employees, equipment and /or private contractors to provide this service. Completion dates are dependent on weather conditions, personnel and equipment availability. The Public Works Superintendent or his /her designee will be responsible for scheduling of personnel and equipment. POLICY A. Spring sweeping of snow and ice control aggregate will begin when streets are significantly clear of snow and ice, usually late March or early April, after the risk of later snowfall has passed. Priority will be given to those areas draining into higher priority water bodies. Spring sweeping is typically completed by mid to late May. B. Sealcoating is a surface application of an asphalt emulsion followed by a layer of small rock that protects the pavement from the deteriorating effects of sun and water plus it provides increased surface friction. Sealcoat sweeping will commence three (3) to seven (7) days after application of sealcoat and will be completed within seven (7) to ten (10) days of application. Additional sweeping of sealcoat aggregate may be performed as needed. C. Fall sweeping will commence mid September and typically is completed by November 30. Priority will be given to areas draining into water bodies and to areas with greater accumulations of leaves. Overall priorities will be established based o the goals of removing the quantity of leaves possible, so some streets may be swept twice prior to other streets being swept for the first time. The goal will be to sweep all of the streets, but the onset of winter weather may make it impossible to achieve this goal. D. Storm Water Quality areas will be swept on a priority basis (every two weeks) throughout the year and the downtown area twice a week during the summer months E. Environmental /general sweeping will be performed on a routine /as needed basis. F. Bituminous milling recovery sweeping shall be performed within two (2) days of a grinding, milling or cracksealing operation. G. Erosion /siltation dirt & debris cleanup from construction projects is the responsibility of the developer, contractor or property owner. Except in cases of emergency the streets shall be cleaned and swept within three (3) days of notification. If the streets are not swept within the specified time allowed or in the case of an emergency the City may sweep the street and the responsible party will reimburse the city for all associated costs. H. Tree trimming and pruning areas will be swept within three (3) days of the operation. I. Citizen requests for sweeping will be evaluated and the Public Works Superintendent will determine the priority. J. Sweeping for County Roads is the responsibility of the Washington County Highway Department. State Highways are the responsibility of the Minnesota Department of Transportation. The City may assist in sweeping of these operations on these or other jurisdictional roadways under emergency or mutual aid conditions. PROCEDURE Sweeping is a slow process with average gutter line speeds for the first sweeping in spring that can be as slow as 2 to 3 miles per hour. The City will sweep with its own equipment and manpower, or contract services, center lines are swept after gutter lines are cleaned. Equipment may include mechanical, vacuum or regenerative air sweepers. Sweeping operations are conducted as necessary throughout the year. The City has classified City streets based on the street function, impact on water quality and the environment, and the importance to the welfare of the Community. Accordingly, sweeping is performed in a manner to provide the maximum possible benefit to higher volume roads, the downtown area and water quality sensitive areas. Sweeping operations will be conducted when weather conditions permit. Factors that may delay sweeping operations include: temperatures below 32 °, wind, rain, snow and frozen gutter lines. Sweeping operations are performed in conjunction with and can be impacted by other maintenance operations. Sweeping operations will normally be conducted Monday - Friday, from 7:00 a.m. to 3:30 p.m. Extended work days and shift changes may be utilized for spring cleanup, the downtown area and emergency sweeping to provide maximum efficiency. For safety reasons, no operator shall work more than a twelve - hour shift in any twenty -four hour period. The City will sweep trails and sidewalks on collector and arterial streets once in the spring after the risk of snow has passed and are clear of snow and ice or on an as- needed basis. Sand, sealcoat rock, or other dirt and debris on the street can create a potentially dangerous condition for vehicles, motorcyclists, bicyclists and pedestrians. It would not be practical or effective to sign all streets for potential dangerous conditions. During sealcoat or milling operations, warning signs indicating loose rock will be placed on each end of collector and arterial streets or other appropriate areas where needed. These signs will remain in place until the street has been swept. Employees will follow all work rules, OSHA regulations, and Federal and State laws to ensure a safe sweeping operation. — 110 Ng L1'3AV 314V1 N3AV -OLIO 3AV SN3MO 3Na0 00V3W y1 NIW t�l w is w we � 1S 6 4%V :S F�'1S �iI Z 4K SZ c •'LS 419 3 '9 pia aooMaO 1 '1S 8 000 3 211 h s Oe.W r S3N yO EE. r 9 y q HO , 6 NO 'iNbH L7 VI 00014 31a Ii c bdya n3aaW 1Q 311,1 1 1V1 a •. 0A19 AOSN N a0 30V11 S / S,f,M N OOIH y r'V 9 � X 00 N'3AV OODUSU \�\ � au i_lnaciry '0A18 911a1Sf1ON1 '3AV N1:131S3MHL8ON April 9, 2008 Mr. Michel Pogge City of Stillwater 216 N 4th Street Stillwater, MN 55082 RE: F.Y. 2008 Certified Local Government Award Dear Mr. Pogge: I am pleased to inform you that on April 3, 2008 the Minnesota Historical Society's Grants Review Committee reviewed the city's Certified Local Government grant application. Their recommendation was to approve the request of $7,000 for the second phase of the Heirloom and Landmark Sites Designation Program project. The Grants Office is in the process of preparing the Certified Local Government Grant Agreement for your project. This will be forwarded to you when completed. On behalf of the Society and the State Historic Preservation Office, I am pleased to be able to inform you of this award. Our office looks forward to working with the city on this important project. Should you have any questions or concerns about the award, please do not hesitate to call Mike Koop at 651- 259 -3452. Thank you. Sincerely, MINNESOTA HISTORICAL SOCIETY Britta L. Bloomberg Deputy State Historic Preservation Officer cc: Michael Polehna, Assistant Vice Mayor, City of Stillwater Howard Liberman, HPC Chair 345 Kellogg Boulevard West/Saint Paul, Minnesota 55102 - 1906 /Telephone 651 - 296 -6126 April 4, 2008 Mayor and City Council City of Stillwater 216 North 4 Street Stillwater, MN 55082 Dear Mayor and Council Members, Once again, on a yearly basis, I must submit and lodge a complaint against the yearly snow plowing effort that has been done on Orwell Court North. I feel the overly zealous driver, if he goes any further into the roadway, might hit the main gas line. Certainly, while the City is contemplating a new roadway on our street, it would be a futile effort of doing so if the same people are used in the future years to plow. I would suggest a tank, mine sweeper, or military version of the Humvee to plow. As I try, again (!), to re -seed and repair the damage he has done, could some of your ever present, always helpful maintenance people please help me undo the damage? Thank you for hearing me out. Sincerely, Gary F. Campbell 2263 Orwell Court North Stillwater, MN 55082 PH: 651 -351 -0350 RE: Snow Plowing Complaint on Orwell Court North Memorandum To: Larry Hansen, City Administrator Mayor & City Council From: Diane Ward, City Clerk Date: 04/10/2008 Re: Web Site — "View Public Documents" Ater Administration On June 1, 2008, the City will have an additional section on its website called "View Public Documents." Documents that will be ready for the web site: City Council Packets (1994 to present) City Council Minutes (1971 to present) (minutes from 1888 to 1970 will eventually be available) Park & Recreation Minutes /Agenda Packets (1945 to Present) Budgets Capital Improvement Project Reports City Annual Finance Reports Planning Cases (Starting in the late 1960s) Resolutions Ordinances The "View Public Documents" portion of the web site is the result of our Laserfiche digital scanning project to preserve the City's records according to the Retention Schedule. The Retention schedule also has a Data Practices Classification, which includes Public, Private, Confidential, Nonpublic or Protected Nonpublic. The system provides ease for research to staff for the public as well as provide information to the public through the website. The residents will be able to browse folders, search for specific information by keywords, and print the information. This project is a work in progress project for personnel in Administration, Finance, Building, and Community Development. The information above is only the "tip of the iceberg ". The above items are only a portion of over 30,000 documents currently in Laserfiche that are finished or that we are currently working on (indexing). More documents will become available in Laserfiche and the web site as progress is made. CITY OF STILLWATER PLANNING COMMISSION NOTICE OF MEETING MONDAY, April 14, 2008 The City of Stillwater Planning Commission will meet on Monday, April 14, 2008, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. 1. CALL TO ORDER AGENDA 2. APPROVAL OF March 10, 2008 MINUTES 3. PUBLIC HEARINGS 3.01 Case No. 08 -10. A special use permit request for an in -home barber shop located at 2372 Hidden Valley Lane in the RA, Single Family Residential District. Dean Funke, applicant. 3.02 Case No. 08 -11. A street vacation request for the following: STREET VACATION #1 That part of the North Half of Almond Street also known as East St. Croix Street as dedicated on the plat of CARLI AND SCHULENBURG'S ADDITION, which lies easterly of the southerly extension of the west line of Bbck 20, said Addition and which lies westerly of the southerly extension of the east line of said Block 20. STREET VACATION #2 That part of Sycamore St also known as East Sycamore St as dedicated on the plat of CARLI AND SCHULENBURG'S ADDITION, which lies easterly of the northerly extension of the west line of Block 20, said Addition and which lies westerly of the northerly extension of the east line of said Block 20. STREET VACATION #3 That part of the North Half of Sycamore St also known as East Sycamore St as dedicated on the plat of CARLI AND SCHULENBURG'S ADDITION, which lies easterly of the northerly extension of the east line of Block 20, said Addition and which lies westerly of the northerly extension of the west line of Block 21, said Addition. STREET VACATION #4 That part of West Half of 3rd St also known as North 3rd St as dedicated on the plat of CARLI AND SCHULENBURG'S ADDITION which lies northerly of the south line of the North Half of Almond St also known as East St. Croix St and which lies southerly of the south line of the North Half of Sycamore St also known as East Sycamore St. Edward Simonet, representing Stillwater Country Club, applicant. 3.03 Case No. 08 -12. A special use permit request for the separation of the bus drive and auto traffic and the reconstruction of the parking lot for the Stillwater Junior High School located at 523 West Marsh Street in the RB, Two Family Residential District. Larson Engineering, representing Stillwater Public Schools, applicant. 3.04 Case No. 08 -13. A zoning text amendment request for the CA, General Commercial District, to allow outdoor sales located at 2289 Croixwood Blvd in the CA, General Commercial District. Monti Moreno, applicant. 3.05 Case No. 08 -14. A zoning text amendment to Section 31 -525 of the City's Stormwater Ordinance to achieve compliance with the MPCA Stormwater MS4 Permit. City of Stillwater, applicant. 3.06 Case No. 08 - 15. A special use permit and a variance to the height regulations for the construction of a four -level parking structure with 302 parking stalls with two stair towers, two elevators, public restrooms with will include a bridge from the upper level that will provide additional parking, vehicular and pedestrian access to No 3rd St located at 200 N 2nd Street in the CBD, Central Business District. City of Stillwater, applicant. 4. OTHER BUSINESS 4.01 Extension request for Case No. 06 -38 a special use permit for a private parking facility, a variance to the parking regulations and a lot combination of two lots into one lot located at 225 North Main Street in the CBD, Central Business District. Mainstream Development Partnership, LLC, applicant. March 27, 2008 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Doriott, Supervisors Sheila -Marie Untiedt, Jim Hiniker, Linda Countryman and Clerk Pat Bantli. Also, Treasurer Carol Collins and Planner Sherri Buss. 1. AGENDA - M /S /P Hiniker /Countryman moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M /S /P Hiniker /Countryman moved to approve the 3/13/08 town board meeting minutes as written. (3 ayes, Untiedt abstain) 3. TREASURER - a. Report was given. b. Claims were reviewed and checks #18610 through #18622 were approved for payment. c. Attorney Mattick, who was not present, will be asked to check all Green Acres properties and report back at the next meeting. Under Green Acres, the property owner does not pay the assessment as long as he /she still meets the criteria for Green Acres or the property is sold. d. Brian Axdahl is asking when his subdivision will be finished. Carol will contact Attorney Mattick to request him to give a courtesy call to the Axdahls to inform them of the status. e. Patty Ogborn is requesting the balance of her escrow. The attorney and engineer will be contacted by the treasurer for any outstanding work or bills. 4. PLANNER - a. Maior /Dwver Variance Fee - On March 21, 2008 Tim Dwyer met with the clerk and the Nelson's at the town hall and paid a final variance fee of $1,995.89 for the township's escrow charges. b. Kennel Ordinance - Planner Buss will draft a kennel ordinance. c. Crosswinds CUP - The CUP application is complete. Summary of Board Comments on Crosswinds Church Application Procedures and issues at 3/27/08 Board Meeting Planner Buss noted that the Planning Commission will consider an application from Crosswinds Church for a Conditional Use Permit at their meeting on April 3. She requested comments and direction from the Board on two issues identified in the review of the Application. The issues include the procedure for considering a Variance request for the proposed project along with the CUP, and the substance of the Variance. request. During the review of the Application, the Planners identified the need for a Variance for the proposed project. The project site plan includes 33 -35 percent coverage of the lot Stillwater Town Board Meeting - 3/27/08 Page Two with impervious surfaces (the Application includes both estimates). The Township's Ordinances requires a maximum 25 percent lot coverage. Attorney Mattick indicated that the correct procedure would be to consider and approve the Variance before granting the _Conditional Use Permit. However, the CUP hearing has already been noticed for the April 3 meeting, and it was not possible to properly notice the Variance for the same meeting by the time that the issue was identified. The Planning Commission will also need to consider the decision of the Brown's Creek Watershed District related to storm water management in order to properly consider the Variance request, and these comments will not be available until sometime in April. Staff and Board members noted that since the CUP hearing has been noticed, residents may have planned to attend the April 3 public hearing and provide comments on the Application. It would be unwise to cancel the hearing at this late date and not allow for public input at the April 3 meeting. Therefore the Board recommended that the hearing for the CUP be opened at the April 3 meeting, and that it be continued to the May 1 meeting. In that way public comments on the CUP can be heard as scheduled, but the Variance decision can be made before the CUP decision. Members also discussed the substance of the Variance request. The Planner noted that there are at least two reasons for the maximum 25 percent impervious coverage requirement -- controlling storm water impacts to water resources in the area, and maintaining green space and the rural character of the community. Board members indicated that they are concerned about both of these issues for this project. Board members noted that the Brown's Creek Watershed District (BCWD) has strong storm water management requirements. The Planner indicated that the District's requirements may be strong enough that the requirements for this site will result in a similar level of runoff to that which would occur at 25 percent impervious surface or less. The Planner noted that BCWD has requested a revised storm water plan from the applicant. Diane Grigg spoke on behalf of the church, and indicated that a revised plan was being developed to meet the District requirements. Members also noted that they will require a landscaping plan that provides screening of the parking lot from the surrounding Tots and roadway. The plan should use native and hardy species that will maximize the "green" appearance of the site and aid in good storm water management. The landscaping plan will be a strong consideration in reviewing the Variance application, in addition to the storm water management plan. 5. PEOPLE - a. Countryman - City of Stillwater/Townshio Annexation Meetina - There was discussion regarding the remaining pieces of the orderly annexation plan. The last Art Palmer parcel at Highway 96 and 15 will be discussed at the town board meeting on April 10. Stillwater Town Board Meeting - 3/27/08 Page Three b. Linda Countryman suggested that the planning commission consider whether goals and policies related to encouraging and maintaining agricultural sustainability be included in Stillwater Township's comprehensive plan. The planner will have information regarding Eureka Township's comprehensive plan elements and goals that address sustaining agricultural uses in their township. The information will be available for discussion at the April 3, 2008 Stillwater Township Planning Commission Meeting. 6. ADJOURNMENT - Meeting adjourned at 8:00 p.m. Clerk Chairperson Approved Retum Service Requested 4 O F [_—',t r7 cc 5. �0 81 O L N 13. M Z •Coo f„ s •XVV o1 auq pal1op uo Jnj - t0 N. o - 0. M I ._.. RI la ea m z N co 1 a 0 0 U) c fro 1- N co - J 2 s. d J cu o afo c o ccv U Nco to 21) E H O N c 0 E 1.1.1 1.1.11m1n1,n1.1.1n11u1.11w1m1...II,IImInI1 m *c co E° o • 0 c d rn w `o▪ CO O L- ▪ 0) O COD. O F d W .0 O fA 1 ▪ 0 O • 0 c 0 000 ervices, LLC. All rights reserved. a a 00 g Washington WHAT: WHEN: Thursday, April 24, 2008 MANNING AVENUE SAFETY AND MOBILITY PROJECT - YOU'RE INVITED - Manning Avenue Open House - Update on Construction Staging, Timing, and Detour Routes TIME: 4:00 to 7:00 PM - Arrive any time - there is no formal presentation WHERE: Washington County Government Center Room 560 -14949 62 Street North, Stillwater WHY: The project includes expansion of the roadway to four - lanes, divided by a median and with curb and gutter on the east side and in selected locations on the west side. The majority of the west side of the project will be constructed with a ditch to provide drainage. Shoulders and right and left turn lanes will be included in the project. The project also includes the construction of a separated pedestrian /bicycle path on the east side. R:\201502 \Mailing Lists \One Page Open House No. 4, 4- 24- O8.doc WASHINGTON) M I 5 ` f COUNTY I The public will be able to ask questions and discuss the project in an informal manner with representatives from the County and SEH, Inc., the project consultant. Maps, drawings, and other pertinent information, including the EA/EAW, will be available for public inspection. Please bring your questions about how the project will affect you. If you have any questions about the project but are unable to attend the open house, please contact Joe Lux at 651- 430 -4312 or by e-mail at ioe.lux@co.washinaton.mn.us. Project Webpage:Go to www.co.washinaton.mn.us and click on "Find Out About Road Construction" Accessibility: We strive to make meetings accessible to all. If you have special needs, please contact Colleen Reynolds at 651- 430 -4355. Memo DATE: April 11, 2008 TO: Mayor and City Council FROM: Sharon Harriso Finance Directo RE: Interim Financial Reporting The attached reports are financial data through the month of March 2008 for the City of Stillwater's budgeted funds. General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:03:25 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 100 GENERAL FUND Revenue 100- 0000 - 3110 -0101 Cigarette License 100 - 0000 - 3110 -0102 Contractor License 100 - 0000 - 3110 -0104 Heating Installer License 100 - 0000 - 3110 -0105 Liquor License 100 - 0000 - 3110 -0108 Taxi Cab License 100 - 0000 -3110 -0109 Peddlers License 100- 0000 -3110 -0110 State License Check 100- 0000 - 3110 -0199 Misc License (Business) 100 - 0000 - 3120 -0100 Bicycle License 100- 0000 - 3120 -0103 Dog License 100 - 0000 - 3120 -0199 Misc License (Non- Business) 100 - 0000 - 3140 -0100 Building Permits 100 -0000- 3140 -0101 Heating/Mechanical Permits 100 - 0000 - 3140 -0102 Plumbing Permits 100- 0000 - 3140 -0199 Miscellaneous Permits LICENSES AND PERMITS 100- 0000 - 3210 -0100 Special Assess - Current 100 - 0000 - 3220 -0100 Special Assess - Delinquent 100 - 0000 - 3220 -0200 Special Assess - Delinq Garbage 100 - 0000 - 3230 -0100 Special Assess - Prepay SPECIAL ASSESSMENTS 100- 0000 - 3310 -0105 SAFR Grant 100 - 0000 - 3310 -0110 Miscellaneous Federal Grants 100- 0000 - 3320 -0100 Local Government Aid 100- 0000 - 3320 -0115 Market Value Homestead Credit 100 - 0000 - 3320 -0120 Pera State Aid 100 - 0000 - 3320 -0130 Low Income Housing Aid 100- 0000 - 3320 -0140 State Grant 100- 0000 - 3320 -0200 Police Overtime 100 -0000- 3320 -0210 Police State Aid 100 - 0000 - 3320 -0220 Police Training Aid 100- 0000 - 3320 -0230 Fire State Aid 100-0000-3320-0300 MSA Street Maintenance 100 - 0000 - 3330 -0100 Miscellaneous County Grants 1 T H E B I R T H P L A C E O F M I N N E S O T A 2008 Budget Ater 2008 Y -T -D 0000 100- 0000 - 3010 -0100 Current Property Taxes 6,775,809.00 0.00 6,775,809.00 100 - 0000 - 3010 -0120 Gravel Tax 2,700.00 0.00 2,700.00 100 - 0000 - 3010 -0200 P.I.L.O.T. 13,000.00 0.00 13,000.00 100- 0000 - 3010 -0300 Miscellaneous Taxes 0.00 0.00 0.00 100- 0000 - 3010 -0400 Franchise Fees 423,000.00 0.00 423,000.00 100 - 0000 - 3020 -0100 Delinquent Property Taxes 0.00 0.00 0.00 TAXES 7,214,509.00 0.00 7,214,509.00 6,750.00 0.00 6,000.00 6,696.38 5,000.00 0.00 94,094.00 0.00 0.00 0.00 0.00 0.00 3,000.00 482.62 200.00 0.00 15.00 0.00 3,500.00 556.79 0.00 0.00 275,000.00 49,704.56 35,000.00 59,529.51 20,000.00 4,143.07 30,000.00 4,459.60 478,559.00 125,572.53 IhN 2008 Variance 6,750.00 - 696.38 5,000.00 94,094.00 0.00 0.00 2,517.38 200.00 15.00 2,943.21 0.00 225,295.44 - 24,529.51 15,856.93 25,540.40 352,986.47 0.00 0.00 0.00 0.00 0.00 0.00 3,500.00 0.00 3,500.00 0.00 0.00 0.00 3,500.00 0.00 3,500.00 0.00 0.00 0.00 25,000.00 200.00 24,800.00 455,942.00 0.00 455,942.00 0.00 0.00 0.00 15,874.00 0.00 15,874.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 133,000.00 0.00 133,000.00 8,500.00 0.00 8,500.00 165,000.00 0.00 165,000.00 120,000.00 61,786.00 58,214.00 0.00 0.00 0.00 1 Account Number Description 100- 0000 - 3330 -0300 County Aid - Street Maintenance 2,500.00 0.00 2,500.00 100-0000-3340-0200 ISD 834 Juvenile Officer 33,000.00 0.00 33,000.00 INTERGOVERNMENTAL 958,816.00 61,986.00 896,830.00 100- 0000 - 3510 -0100 Fire Contracts 100 - 0000 -3510 -0200 Project Impact Fee 100 - 0000 - 3520 -0100 Police /Accident Report Fees 100 - 0000 - 3520 -0200 General Government Fees 100 - 0000 - 3520 -0300 Planning Commission Fees 100 - 0000 - 3520 -0400 Plan Checking Fees 100 - 0000 - 3530 -0100 Building Permit Surcharge 100 -0000- 3540 -0100 Assessment Searches 100- 0000 - 3540 -0500 Developer Charges 100 - 0000 - 3550 -0100 Investigation Fees 100- 0000 - 3550 -0200 Fire Code Enforcement 100 -0000- 3560 -0100 Engineering Admin Fee 100 - 0000 - 3570 -0100 NSF - Administrative Charge 100 - 0000 - 3575 -0100 Engineering Charges/SA Project 100- 0000 - 3575 -0200 Community Dev Charges/SA Proj 100 - 0000 - 3580 -0100 Admin Charges -Sewer Fund 100 - 0000 - 3585 -0100 Admin Charges -Storm Sewer Fund 100 - 0000 - 3585 -0710 Admin Charges -Signs & Light 100 - 0000 - 3590 -0100 Admin Charges - Parking Fund 100 -0000- 3595 -0100 Admin Charges -TIF Funds 100 -0000- 3599 -0100 Miscellaneous Service Charges CHARGES FOR SERVICES 100 -0000- 3610 -0200 Ordinance Violations 100 - 0000 - 3610 -0500 Other Fines 100- 0000 - 3610 -0600 Dog Impound Fee FINES AND FORFEITS 100- 0000 - 3910 -0270 Transfer In- Friends of Fire 100 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 100 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 100 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 100 - 0000 - 3910 -0408 Transfer in_CO Bonds 2008 100 -0000- 3910 -0416 Transfer In -CO Bonds 2006 100 - 0000 - 3910 -0420 Transfer In -Co Bonds 2003 100 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 100- 0000 - 3910 -0424 Transfer In -Co Bonds 2000 100 -0000- 3910 -0428 Transfer In -Co Bonds 1998 100 -0000- 3910 -0490 Transfer In- Capital Proj Fund 2008 2008 2008 Budget Y -T -D Variance 279,336.00 0.00 200.00 0.00 40,000.00 140,000.00 15,000.00 500.00 8,000.00 8,000.00 50,000.00 8,000.00 0.00 565,500.00 0.00 53,009.00 14,263.00 14,263.00 17,431.00 0.00 0.00 1,213,502.00 0.00 0.00 142.60 94.00 2,368.86 51,102.21 4,532.39 240.00 0.00 0.00 500.00 2,207.89 0.00 0.00 0.00 13,252.26 3,565.74 3,565.74 4,357.74 0.00 0.00 85,929.43 279,336.00 0.00 57.40 -94.00 37,631.14 88,897.79 10,467.61 260.00 8,000.00 8,000.00 49,500.00 5,792.11 0.00 565,500.00 0.00 39,756.74 10,697.26 10,697.26 13,073.26 0.00 0.00 1,127,572.57 120,000.00 7,955.51 112,044.49 0.00 250.00 - 250.00 700.00 50.00 650.00 120,700.00 8,255.51 112,444.49 100 - 0000 - 3700 -1000 Miscellaneous (Needs Coding) 0.00 15,000.00 - 15,000.00 100 - 0000 - 3810 -0200 Interest Earnings 135,000.00 0.00 135,000.00 100 - 0000 - 3820 -0100 Donations 0.00 0.00 0.00 100 -0000- 3830 -0100 Sale of Property 15,000.00 0.00 15,000.00 100 -0000- 3840 -0100 Copies 4,000.00 901.55 3,098.45 100 - 0000 - 3860 -0100 Lease / Rentals 12,000.00 2,500.00 9,500.00 100 -0000- 3870 -0100 Refunds and Reimbursements 50,000.00 3,624.75 46,375.25 100-0000-3875-0100 Interfund Revenue 0.00 0.00 0.00 100 - 0000 - 3880 -0100 Miscellaneous Income 20,000.00 0.00 20,000.00 100 - 0000 - 3880 -0105 Vending Machine Commissions 0.00 0.00 0.00 100 - 0000 - 3880 -0200 Cash Over /Short 0.00 15.23 -15.23 MISCELLANEOUS 236,000.00 22,041.53 213,958.47 0.00 0.00 0.00 0.00 0.00 0.00 41,800.00 0.00 41,800.00 185,800.00 0.00 185,800.00 966,200.00 0.00 966,200.00 1,000.00 0.00 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2 Account Number Description 100 - 0000 - 3920 -0120 Proceeds of Capital Lease Oblg 100 - 0000 - 3930 -0100 Sale of Property (Material) OTHER FINANCING SOURCES 0000 Revenue 2008 Budget 2008 Y -T -D 100- 4000 - 3002 -0000 Contractual 33,500.00 5,583.34 100 - 4000 - 3003 -0000 Orderly Annexation 7,200.00 0.00 100 -4000- 3099 -0000 Other Professional Services 3,000.00 0.00 100- 4000 - 3102 -0000 Postage 0.00 0.00 100- 4000 - 3200 -0000 Mileage 100.00 0.00 100 - 4000 - 3201 -0000 Seminar /Conference Fees 2,500.00 0.00 100 -4000- 3202 -0000 Meals 750.00 0.00 100 -4000- 3203 -0000 Housing 2,000.00 0.00 100 - 4000 - 3500 -0000 General Insurance 714.00 0.00 SERVICES AND CHARGES 49,764.00 5,583.34 2008 Variance 0.00 0.00 0.00 0.00 0.00 0.00 1,194,800.00 0.00 1,194,800.00 11,420,386.00 303,785.00 11,116,601.00 11,420,386.00 303,785.00 11,116,601.00 Expense 4000 MAYOR & CITY COUNCIL 100 -4000- 1200 -0000 Part Time Salaries 37,800.00 10,177.16 27,622.84 100-4000-1410-0000 PERA 1,890.00 508.97 1,381.03 100-4000-1420-0000 FICA/Medicare 2,335.00 513.56 1,821.44 100 - 4000 - 1500 -0000 Hospital / Medical 32,920.00 10,964.48 21,955.52 100 -4000- 1520 -0000 Dental Insurance 2,280.00 767.20 1,512.80 PERSONNEL SERVICES 77,225.00 22,931.37 54,293.63 27,916.66 7,200.00 3,000.00 0.00 100.00 2,500.00 750.00 2,000.00 714.00 44,180.66 100 - 4000 - 4000 -0000 Memberships and Dues 14,650.00 645.00 14,005.00 100 - 4000 - 4010 -0000 Contingency 2,500.00 0.00 2,500.00 100- 4000 -4099 -0000 Miscellaneous Charges 2,000.00 0.00 2,000.00 MISCELLANEOUS 19,150.00 645.00 18,505.00 100 - 4000 - 7010 - 0000 Depreciation Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4000 MAYOR & CITY COUNCIL 146,139.00 29,159.71 116,979.29 4010 ELECTIONS 100 -4010- .1100 -0000 Overtime - Fulltime 1,500.00 0.00 1,500.00 100 - 4010 - 1200 -0000 Part Time Salaries 0.00 0.00 0.00 100 - 4010- 1410 -0000 PERA 98.00 0.00 98.00 100 -4010- 1420 -0000 FICA/Medicare 115.00 0.00 115.00 100- 4010 -1500 -0000 Hospital / Medical 0.00 0.00 0.00 100- 4010 -1520 -0000 Dental Insurance 0.00 0.00 0.00 100 -4010- 1550 -0000 Judges/Custodian 28,800.00 0.00 28,800.00 PERSONNEL SERVICES 30,513.00 0.00 30,513.00 100 - 4010 - 2101 - 0000 General Supplies SUPPLIES 750.00 11.49 738.51 750.00 11.49 738.51 100 -4010- 3102 -0000 Postage 1,000.00 63.55 936.45 100- 4010- 3200 -0000 Mileage 200.00 0.00 200.00 100 - 4010 - 3202 -0000 Meals 0.00 0.00 0.00 100 -4010- 3400 -0000 Printing and Publishing 2,000.00 0.00 2,000.00 3 Account Number Description 100 -4010- 3500 -0000 General Insurance 100 - 4010- 3707 -0000 Maintenance Agreements SERVICES AND CHARGES 100 -4010- 4099 -0000 Miscellaneous Charges MISCELLANEOUS 100 - 4010 -5300 -0000 CIO Machinery & Equipment CAPITAL OUTLAY 2008 2008 2008 Budget Y -T -D Variance 46.00 0.00 4,000.00 4,230.00 7,246.00 4,293.55 2,500.00 0.00 2,500.00 0.00 0.00 0.00 0.00 0.00 100 -4010- 7010 -0000 Depreciation - Purchased 0.00 0.00 DEPRECIATION 0.00 0.00 4010 ELECTIONS 41,009.00 4,305.04 4020 MIS SUPPORT SERVICES 100 - 4020 - 1000 -0000 Full Time Salaries 108,409.00 20,549.79 100 - 4020 -1100 -0000 Overtime - Full Time 0.00 0.00 100 -4020- 1112 -0000 Sick Pay 0.00 413.53 100- 4020 -1113 -0000 Vacation Pay 0.00 1,367.56 100 - 4020 -1200 -0000 Part Time Salaries 0.00 0.00 100- 4020 -1410 -0000 PERA 7,047.00 1,447.33 100- 4020 -1420 -0000 FICA/Medicare 8,293.00 1,687.65 100 - 4020 - 1500 -0000 Hospital / Medical 13,717.00 3,437.97 100 - 4020 - 1520 -0000 Dental Insurance 821.00 276.19 100- 4020 - 1540 -0000 Life Insurance 117.00 26.88 PERSONNEL SERVICES 138,404.00 29,206.90 100 -4020- 2101 -0000 General Supplies 1,500.00 174.71 100 - 4020 - 2107 -0000 Software 5,000.00 1,583.76 100 - 4020 - 2302 -0000 Other Minor Equipment 4,000.00 118.49 SUPPLIES 10,500.00 1,876.96 46.00 - 230.00 2,952.45 2,500.00 2,500.00 0.00 0.00 0.00 0.00 36,703.96 87,859.21 0.00 - 413.53 - 1,367.56 0.00 5,599.67 6,605.35 10,279.03 544.81 90.12 109,197.10 1,325.29 3,416.24 3,881.51 8,623.04 100- 4020 - 3010 -0000 Internet 4,800.00 281.66 4,518.34 100 -4020- 3099 -0000 Other Professional Services 7,000.00 0.00 7,000.00 100 - 4020 - 3101 -0000 Telephone 0.00 0.00 0.00 100- 4020 - 3103 -0000 Pager Services 0.00 0.00 0.00 100 -4020- 3200 -0000 Mileage 500.00 0.00 500.00 100 - 4020 - 3201 -0000 Seminar /Conference Fees 2,000.00 0.00 2,000.00 100- 4020 - 3202 -0000 Meals 0.00 0.00 0.00 100 -4020- 3203 -0000 Housing 0.00 0.00 0.00 100 - 4020 - 3400 -0000 Printing and Publishing 0.00 0.00 0.00 100 -4020- 3500 -0000 General Insurance 736.00 0.00 736.00 100 -4020- 3702 -0000 Equipment Repair Charges 1,000.00 0.00 1,000.00 100 - 4020 - 3707 -0000 Maintenance Agreements 11,300.00 1,380.00 9,920.00 SERVICES AND CHARGES 27,336.00 1,661.66 25,674.34 100- 4020 - 4000 -0000 Memberships and Dues 0.00 0.00 0.00 100 -4020- 4001 -0000 Subscriptions 150.00 69.95 80.05 100- 4020 -4099 -0000 Miscellaneous Charges 0.00 0.00 0.00 MISCELLANEOUS 150.00 69.95 80.05 100- 4020 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 89,000.00 89,000.00 6,217.63 82,782.37 6,217.63 82,782.37 4 Account Number Description 2008 Budget 2008 Y -T -D 100 - 4020 - 7010 -0000 Depreciation - Purchased 0.00 0.00 DEPRECIATION 0.00 0.00 4020 MIS SUPPORT SERVICES 265,390.00 39,033.10 2008 Variance 0.00 0.00 226,356.90 4030 FINANCE 100 - 4030 - 1000 -0000 Full Time Salaries 271,174.00 54,514.57 216,659.43 100 - 4030 - 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100 -4030- 1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4030 -1112 -0000 Sick Pay 0.00 571.42 - 571.42 100 - 4030 - 1113 -0000 Vacation Pay 0.00 921.52 - 921.52 100 - 4030 -1200 -0000 Part Time Salaries 0.00 0.00 0.00 100-4030-1410-0000 PERA 17,626.00 3,630.09 13,995.91 100-4030-1420-0000 FICA/Medicare 20,745.00 4,134.43 16,610.57 100 - 4030 - 1500 -0000 Hospital / Medical 32,172.00 10,009.49 22,162.51 100 - 4030 - 1520 -0000 Dental Insurance 2,052.00 690.48 1,361.52 100 -4030- 1540 -0000 Life Insurance 292.00 64.80 227.20 PERSONNEL SERVICES 344,061.00 74,536.80 269,524.20 100- 4030 - 2000 -0000 Office Supplies 2,500.00 110.43 2,389.57 100- 4030 - 2101 -0000 General Supplies 1,200.00 0.00 1,200.00 100 - 4030 - 2111 -0000 Paper /Forms 2,500.00 0.00 2,500.00 100 -4030- 2302 -0000 Other Minor Equipment 500.00 745.19 - 245.19 SUPPLIES 6,700.00 855.62 5,844.38 100 - 4030 -3004 -0000 Auditing 30,600.00 0.00 30,600.00 100-4030-3011-0000 Assessing-Special Assessments 30.00 0.00 30.00 100 -4030- 3012 -0000 Computer Programming 0.00 0.00 0.00 100 - 4030 - 3013 -0000 Records Retention 1,500.00 0.00 1,500.00 100 -4030- 3099 -0000 Other Professional Services 3,000.00 1,815.64 1,184.36 100 - 4030 - 3102 -0000 Postage 1,700.00 540.39 1,159.61 100 -4030- 3200 -0000 Mileage 150.00 0.00 150.00 100 -4030- 3201 -0000 Seminar /Conference Fees 2,500.00 0.00 2,500.00 100 -4030- 3202 -0000 Meals 100.00 0.00 100.00 100- 4030 - 3203 -0000 Housing 0.00 0.00 0.00 100 - 4030 - 3400 -0000 Printing and Publishing 1,500.00 - 338.40 1,838.40 100 -4030- 3500 -0000 General Insurance 4,561.00 0.00 4,561.00 100 -4030- 3502 -0000 Bonds 0.00 0.00 0.00 100- 4030 - 3702 -0000 Equipment Repair Charges 0.00 0.00 0.00 100- 4030 - 3707 -0000 Maintenance Agreements 18,000.00 17,068.51 931.49 SERVICES AND CHARGES 63,641.00 19,086.14 44,554.86 100 - 4030 -4000 -0000 Memberships and Dues 500.00 210.00 290.00 100- 4030 - 4001 -0000 Subscriptions 250.00 0.00 250.00 100 -4030- 4099 -0000 Miscellaneous Charges 1,000.00 912.25 87.75 MISCELLANEOUS 1,750.00 1,122.25 627.75 100- 4030 -5200 -0000 CO & Improvements 100 - 4030 -5300 -0000 C/O Machinery & Equipment 100 - 4030 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 100 - 4030 - 7010 - 0000 Depreciation - Purchased DEPRECIATION 0.00 0.00 0.00 0.00 0.00 0.00 4,500.00 0.00 4,500.00 4,500.00 0.00 4,500.00 0.00 0.00 0.00 0.00 0.00 0.00 4030 FINANCE 420,652.00 95,600.81 325,051.19 5 Account Number Description 100 - 4040 -5300 -0000 C/O Machinery & Equipment 100 - 4040 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 2008 Budget 2008 Y -T -D 4040 ADMINISTRATION 100 - 4040 - 1000 -0000 Full Time Salaries 353,840.00 49,482.29 100- 4040 -1100 -0000 Overtime - Full Time 0.00 0.00 100 -4040 -1111 -0000 Severance Pay 0.00 0.00 100- 4040 - 1112 -0000 Sick Pay 0.00 3,027.34 100 - 4040 -1113 -0000 Vacation Pay 0.00 3,574.10 100- 4040 - 1200 -0000 Part Time Salaries 5,500.00 705.00 100-4040-1410-0000 PERA 22,765.00 3,580.34 100-4040-1420-0000 FICA/Medicare 27,490.00 4,299.43 100 - 4040 - 1430 -0000 Deferred Compensation 0.00 0.00 100 -4040- 1500 -0000 Hospital / Medical 32,346.00 7,838.50 100 - 4040 - 1520 -0000 Dental Insurance 2,234.00 598.41 100 - 4040 -1540 -0000 Life Insurance 318.00 56.16 PERSONNEL SERVICES 444,493.00 73,161.57 100- 4040 - 2000 -0000 Office Supplies 4,200.00 110.27 100 -4040- 2101 -0000 General Supplies 500.00 0.00 100 -4040- 2302 -0000 Other Minor Equipment 1,000.00 0.00 SUPPLIES 5,700.00 110.27 100 - 4040 -3011 -0000 Assessing 84,254.00 0.00 100 -4040- 3013 -0000 Records Retention 2,750.00 0.00 100 -4040- 3099 -0000 Other Professional Services 20,000.00 2,554.70 100 -4040- 3101 -0000 Telephone 0.00 0.00 100 -4040- 3102 -0000 Postage 3,800.00 6,710.49 100 -4040- 3103 -0000 Cellular Phones 650.00 67.25 100 - 4040 - 3200 -0000 Mileage 1,300.00 0.00 100 -4040- 3201 -0000 Seminar /Conference Fees 3,500.00 225.00 100 -4040- 3202 -0000 Meals 800.00 25.06 100 - 4040 - 3203 -0000 Housing 1,500.00 0.00 100 -4040- 3400 -0000 Printing and Publishing 12,200.00 765.93 100- 4040 - 3500 -0000 General Insurance 5,168.00 0.00 100 -4040- 3502 -0000 Bonds 0.00 0.00 100 - 4040 - 3702 -0000 Equipment Repair Charges 500.00 554.34 100 -4040- 3707 -0000 Maintenance Agreements 7,000.00 0.00 SERVICES AND CHARGES 143,422.00 10,902.77 100 - 4040 -4000 -0000 Memberships and Dues 2,250.00 125.00 100 -4040- 4001 -0000 Subscriptions 1,400.00 0.00 100- 4040 - 4099 -0000 Miscellaneous Charges 1,000.00 0.00 MISCELLANEOUS 4,650.00 125.00 2008 Variance 304,357.71 0.00 0.00 - 3,027.34 - 3,574.10 4,795.00 19,184.66 23,190.57 0.00 24,507.50 1,635.59 261.84 371,331.43 4,089.73 500.00 1,000.00 5,589.73 84,254.00 2,750.00 17,445.30 0.00 - 2,910.49 582.75 1,300.00 3,275.00 774.94 1,500.00 11,434.07 5,168.00 0.00 -54.34 7,000.00 132,519.23 2,125.00 1,400.00 1,000.00 4,525.00 0.00 0.00 0.00 34,600.00 0.00 34,600.00 34,600.00 0.00 34,600.00 100 -4040- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4040 ADMINISTRATION 632,865.00 84,299.61 548,565.39 4045 LEGAL /CITY ATTORNEY 100 -4045- 1200 -0000 Retainer 98,503.00 21,011.06 77,491.94 100 - 4045 -1410 -0000 PERA 6,403.00 1,360.72 5,042.28 100-4045-1420-0000 FICA/Medicare 7,535.00 1,487.72 6,047.28 6 Account Number Description 100 -4045- 1500 -0000 Hospital / Medical 100 -4045- 1520 -0000 Dental Insurance PERSONNEL SERVICES 100 - 4045- 2101 -0000 General Supplies SUPPLIES 100 -4045- 3008 -0000 Legal / Prosecution 145,000.00 36,240.00 100- 4045- 3015 -0000 Annexation 3,000.00 0.00 100 - 4045- 3016 -0000 Interstate Bridge 0.00 0.00 100 -4045- 3018 -0000 Annexation Easements 3,000.00 0.00 100- 4045- 3099 -0000 Other Professional Services 8,000.00 375.00 100 - 4045- 3201 -0000 Seminar /Conference Fees 0.00 0.00 100 -4045- 3500 -0000 General Insurance 2,775.00 0.00 SERVICES AND CHARGES 161,775.00 36,615.00 100- 4045- 4099 -0000 Miscellaneous Charges MISCELLANEOUS 4045 LEGAL /CITY ATTORNEY 288,148.00 64,556.57 4050 PLANT /CITY HALL 100- 4050 - 1000 -0000 Full Time Salaries 0.00 0.00 0.00 100 - 4050- 1100 -0000 Overtime - Full Time 0.00 0.00 0.00 100 - 4050 -1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4050 -1112 -0000 Sick Pay 0.00 0.00 0.00 100- 4050 -1113 -0000 Vacation Pay 0.00 0.00 0.00 100- 4050- 1410 -0000 PERA 0.00 0.00 0.00 100- 4050 -1420 -0000 FICA/Medicare 0.00 0.00 0.00 100 - 4050 -1500 -0000 Hospital / Medical 0.00 0.00 0.00 100 - 4050- 1520 -0000 Dental Insurance 0.00 0.00 0.00 100- 4050- 1540 -0000 Life Insurance 0.00 0.00 0.00 PERSONNEL SERVICES 0.00 0.00 0.00 100 -4050- 2101 -0000 General Supplies 1,200.00 246.00 954.00 100 -4050- 2102 -0000 Janitorial Supplies 12,000.00 1,737.99 10,262.01 100 -4050- 2201 -0000 Equipment Repair Supplies 300.00 0.00 300.00 100 -4050- 2202 -0000 Building Repair Supplies 2,000.00 0.00 2,000.00 100 - 4050- 2302 -0000 Other Minor Equipment 1,500.00 0.00 1,500.00 SUPPLIES 17,000.00 1,983.99 15,016.01 100 -4050- 3002 -0000 Contractual 25,000.00 0.00 25,000.00 100 - 4050- 3099 -0000 Other Professional Services 5,100.00 3,695.56 1,404.44 100 - 4050- 3101 -0000 Telephone 14,000.00 2,354.09 11,645.91 100 -4050 -3104 -0000 Pager Service 0.00 -2.67 2.67 100 -4050- 3201 -0000 Seminar /Conference Fees 350.00 0.00 350.00 100 -4050- 3500 -0000 General Insurance 3,952.00 0.00 3,952.00 100 -4050- 3600 -0000 Electricity 36,750.00 4,601.47 32,148.53 100 - 4050- 3601 -0000 Natural Gas 35,000.00 6,918.01 28,081,99 100 - 4050- 3702 -0000 Equipment Repair Charges 6,000.00 630.46 5,369.54 100 -4050- 3703 -0000 Building Repair Charges 15,000.00 538.55 14,461.45 100 -4050- 3707 -0000 Maintenance Agreements 17,500.00 15,681.76 1,818.24 100 -4050- 3806 -0000 Uniforms 0.00 0.00 0.00 SERVICES AND CHARGES 158,652.00 34,417.23 124,234.77 100 -4050- 4012 -0000 Pest Control 2008 Budget 2008 Y -T -D 9,976.00 3,324.48 456.00 153.44 122,873.00 27,337.42 1,500.00 604.15 1,500.00 604.15 2,000.00 0.00 2,000.00 0.00 2008 Variance 6,651.52 302.56 95,535.58 895.85 895.85 108,760.00 3,000.00 0.00 3,000.00 7,625.00 0.00 2,775.00 125,160.00 2,000.00 2,000.00 223,591.43 500.00 0.00 500.00 7 Account Number Description 100- 4050 -4099 -0000 Miscellaneous Charges MISCELLANEOUS 100 - 4050 -5200 -0000 C/O & Improvements 100 - 4050 -5300 -0000 C/O Machinery & Equipment CAPITAL OUTLAY 4055 COMMUNITY DEVELOPMENT 100 -4055- 1000 -0000 Full Time Salaries 174,590.00 100 -4055- 1100 -0000 Overtime - Full Time 1,000.00 100 -4055 -1111 -0000 Severance Pay 0.00 100 - 4055- 1112 -0000 Sick Pay 0.00 100- 4055 -1113 -0000 Vacation Pay 0.00 100 -4055- 1200 -0000 Part Time Salaries 0.00 100 - 4055 -1410 -0000 PERA 11,414.00 100- 4055 -1420 -0000 FICA/Medicare 13,433.00 100 - 4055- 1500 -0000 Hospital / Medical 18,580.00 100- 4055 -1520 -0000 Dental Insurance 1,140.00 100 - 4055 - 1540 -0000 Life Insurance 162.00 PERSONNEL SERVICES 220,319.00 100 - 4055 -5200 -0000 CIO & Improvements 100 - 4055 -5300 -0000 C/O Machinery & Equipment 100- 4055 -5310 -0000 C/O MIS Computer Equipment 100- 4055 -5400 -0000 CIO Automotive Equipment 2008 2008 2008 Budget Y -T -D Variance 750.00 0.00 1,250.00 0.00 69,000.00 0.00 31,000.00 0.00 100,000.00 0.00 100 - 4050- 7010 -0000 Depreciation - Purchased 0.00 0.00 DEPRECIATION 0.00 0.00 4050 PLANT /CITY HALL 276,902.00 36,401.22 34,700.93 0.00 0.00 618.82 1,583.60 0.00 2,346.77 2,711.91 6,189.45 383.61 36.00 48,571.09 100 -4055- 2000 -0000 Office Supplies 3,000.00 130.82 100 - 4055- 2101 -0000 General Supplies 1,000.00 79.88 100- 4055- 2107 -0000 Computer Software 1,200.00 1,200.00 100 - 4055 -2110 -0000 Automotive Fuel 2,050.00 571.19 100 -4055- 2201 -0000 Equipment Repair Supplies 200.00 0.00 100- 4055- 2302 -0000 Other Minor Equipment 1,900.00 0.00 SUPPLIES 9,350.00 1,981.89 750.00 1,250.00 69,000.00 31,000.00 100,000.00 0.00 0.00 240,500.78 139,889.07 1,000.00 0.00 - 618.82 - 1,583.60 0.00 9,067.23 10,721.09 12,390.55 756.39 126.00 171,747.91 2,869.18 920.12 0.00 1,478.81 200.00 1,900.00 7,368.11 100 -4055- 3013 -0000 Record Retention 2,000.00 0.00 2,000.00 100 -4055- 3099 -0000 Other Professional Services 67,000.00 10.35 66,989.65 100 - 4055- 3102 -0000 Postage 3,000.00 559.12 2,440.88 100 -4055- 3200 -0000 Mileage 400.00 0.00 400.00 100 -4055- 3201 -0000 Seminar /Conference Fees 1,900.00 0.00 1,900.00 100 - 4055- 3202 -0000 Meals 200.00 0.00 200.00 100 -4055- 3203 -0000 Housing 600.00 0.00 600.00 100 - 4055 -3204 -0000 Education 0.00 0.00 0.00 100- 4055- 3400 -0000 Printing and Publishing 4,000.00 308.15 3,691.85 100 -4055- 3500 -0000 General Insurance 3,321.00 0.00 3,321.00 100 - 4055- 3702 -0000 Equipment Repair Charges 600.00 0.00 600.00 SERVICES AND CHARGES 83,021.00 877.62 82,143.38 100- 4055 -4000 -0000 Memberships and Dues 900.00 182.50 717.50 100- 4055- 4001 -0000 Subscriptions 700.00 178.92 521.08 100- 4055- 4099 -0000 Miscellaneous Charges 500.00 14.50 485.50 MISCELLANEOUS 2,100.00 375.92 1,724.08 0.00 0.00 0.00 1,000.00 0.00 1,000.00 7,100.00 0.00 7,100.00 0.00 0.00 0.00 8 Account Number Description CAPITAL OUTLAY 2008 Budget 2008 Y -T -D 8,100.00 0.00 100 4055 7010 - 0000 Depreciation - Purchased 0.00 0.00 DEPRECIATION 0.00 0.00 4055 COMMUNITY DEVELOPMENT 322,890.00 51,806.52 2008 Variance 8,100.00 0.00 0.00 271,083.48 4060 POLICE 100-4060-1000-0000 Full Time Salaries 1,657,511.00 294,004.82 1,363,506.18 100 - 4060 - 1100 -0000 Overtime - Full Time 95,000.00 17,191.96 77,808.04 100 - 4060 -1110 -0000 Overtime - Fulltime (Airport) 0.00 0.00 0.00 100 - 4060 -1111 -0000 Severance Pay 0.00 0.00 0.00 100- 4060 -1112 -0000 Sick Pay 0.00 10,129.47 - 10,129.47 100 - 4060 -1113 -0000 Vacation Pay 0.00 12,986.85 - 12,986.85 100 - 4060 -1199 -0000 Labor/Benefits-Vehicle Repair 4,000.00 666.08 3,333.92 100 - 4060 - 1200 -0000 Part Time Salaries 60,000.00 408.04 59,591.96 100 - 4060 - 1300 -0000 Overtime - Part Time 0.00 0.00 0.00 100-4060-1410-0000 PERA 226,393.00 41,233.06 185,159.94 100 - 4060 - 1420- 0000 FICA/Medicare 32,978.00 5,268.35 27,709.65 100 -4060- 1500 -0000 Hospital / Medical 197,676.00 55,811.77 141,864.23 100 - 4060 - 1520 -0000 Dental Insurance 11,628.00 3,951.06 7,676.94 100- 4060 - 1540 -0000 Life Insurance 1,657.00 367.20 1,289.80 100 - 4060 - 1700 -0000 Uniform Allowance 20,000.00 4,546.53 15,453.47 100 -4060- 1910 -0000 Holiday Pay 56,207.00 925.50 55,281.50 PERSONNEL SERVICES 2,363,050.00 447,490.69 1,915,559.31 100- 4060 - 2000 -0000 Office Supplies 6,500.00 974.84 5,525.16 100 - 4060 - 2101 -0000 General Supplies 13,000.00 2,874.55 10,125.45 100 - 4060 - 2103 -0000 Auto Maintenance Supplies 1,500.00 411.76 1,088.24 100 -4060- 2110 -0000 Automotive Fuel 65,000.00 19,487.49 45,512.51 100- 4060 - 2111 -0000 Paper/Forms 1,800.00 0.00 1,800.00 100 -4060- 2115 -0000 Tires 2,500.00 0.00 2,500.00 100 -4060- 2201 -0000 Equipment Repair Supplies 700.00 0.00 700.00 100 -4060- 2302 -0000 Other Minor Equipment 11,000.00 522.45 10,477.55 100 -4060- 2350 -0000 Federal Forfeiture Expenditure 0.00 0.00 0.00 SUPPLIES 102,000.00 24,271.09 77,728.91 100 -4060- 3099 -0000 Other Professional Services 7,000.00 2,900.00 4,100.00 100 -4060- 3101 -0000 Telephone 2,500.00 0.00 2,500.00 100 -4060- 3102 -0000 Postage 1,500.00 187.10 1,312.90 100 - 4060 - 3103 -0000 Cellular Phones 10,000.00 2,401.39 7,598.61 100 -4060 -3104 -0000 Pagers 1,500.00 43.50 1,456.50 100 -4060- 3105 -0000 800 MHZ Radio Service Fee 11,000.00 404.79 10,595.21 100- 4060 -3106 -0000 Terminal Access Charge 26,500.00 0.00 26,500.00 100 - 4060 - 3200 -0000 Mileage 2,000.00 0.00 2,000.00 100 - 4060 - 3201 -0000 Training 18,000.00 2,038.52 15,961.48 100- 4060 - 3202 -0000 Meals 2,000.00 16.87 1,983.13 100 -4060- 3203 -0000 Housing 3,000.00 233.94 2,766.06 100 -4060 -3204 -0000 Education 4,000.00 913.00 3,087.00 100- 4060 - 3400 -0000 Printing and Publishing 2,500.00 809.81 1,690.19 100 -4060- 3500 -0000 General Insurance 76,795.00 0.00 76,795.00 100 - 4060 - 3600 -0000 Electricity 0.00 0.00 0.00 100 -4060- 3601 -0000 Natural Gas 0.00 0.00 0.00 100 -4060- 3701 -0000 Vehicle Repair Charges 12,000.00 3,814.08 8,185.92 100 -4060- 3702 -0000 Equipment Repair Charges 3,000.00 0.00 3,000.00 100 -4060- 3707 -0000 Maintenance Agreements 6,000.00 0.00 6,000.00 9 Account Number Description 100 - 4060 - 3804 -0000 Equipment Rental /Lease SERVICES AND CHARGES 100- 4060 -5300 -0000 C/O Machinery & Equipment 100 - 4060 -5310 -0000 C/O MIS Computer Equipment 100 - 4060 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 2008 2008 2008 Budget Y -T -D Variance 4,000.00 0.00 193,295.00 13,763.00 100 - 4060 - 4000 -0000 Memberships and Dues 2,000.00 1,480.00 100 - 4060 -4001 -0000 Subscriptions 500.00 28.00 100- 4060 -4004 -0000 Vet Fees 7,500.00 0.00 100 - 4060 - 4008 -0000 Doctor'S Fees 2,500.00 40.00 100 - 4060 -4099 -0000 Miscellaneous Charges 3,500.00 495.53 MISCELLANEOUS 16,000.00 2,043.53 4,000.00 179,532.00 520.00 472.00 7,500.00 2,460.00 3,004.47 13,956.47 9,500.00 0.00 9,500.00 131,800.00 0.00 131,800.00 154,000.00 26,683.63 127,316.37 295,300.00 26,683.63 268,616.37 100 -4060- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 100- 4060 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4060 POLICE 2,969,645.00 514,251.94 2,455,393.06 4070 FIRE 100 - 4070 -1000 -0000 Full Time Salaries 571,296.00 109,133.68 462,162.32 100 -4070- 1100 -0000 Overtime - Full Time 47,727.00 10,112.78 37,614.22 100 - 4070 -1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4070 -1112 -0000 Sick Pay 0.00 1,761.24 - 1,761.24 100- 4070 - 1113 -0000 Vacation Pay 0.00 6,958.00 - 6,958.00 100 - 4070 - 1199 -0000 Labor/Benefits-Vehicle Repair 1,500.00 194.28 1,305.72 100 - 4070 - 1200 -0000 Part Time Salaries 105,000.00 16,412.75 88,587.25 100- 4070 -1300 -0000 Overtime - Part Time 5,000.00 317.27 4,682.73 100-4070-1410-0000 PERA 80,373.00 16,085.00 64,288.00 100 - 4070 -1420 -0000 FICA/Medicare 19,494.00 2,340.21 17,153.79 100 - 4070 - 1500 -0000 Hospital / Medical 72,508.00 24,154.93 48,353.07 100 -4070- 1520 -0000 Dental Insurance 4,332.00 1,457.66 2,874.34 100 -4070- 1540 -0000 Life Insurance 617.00 136.80 480.20 100 - 4070 - 1700 -0000 Uniform Allowance 6,000.00 774.13 5,225.87 100 -4070- 1910 -0000 Holiday Pay 15,952.00 0.00 15,952.00 100 -4070- 1920 -0000 Medical Evaluations 7,000.00 656.00 6,344.00 PERSONNEL SERVICES 936,799.00 190,494.73 746,304.27 100 - 4070 - 2000 -0000 Office Supplies 1,800.00 140.71 1,659.29 100 -4070- 2101 -0000 General Supplies 3,000.00 357.11 2,642.89 100 -4070- 2103 -0000 Auto Maintenance Supplies 500.00 0.00 500.00 100 -4070- 2107 -0000 Computer Software 1,120.00 781.50 338.50 100 - 4070 - 2108 -0000 Fire Education Materials 4,000.00 35.99 3,964.01 100 -4070- 2110 -0000 Automotive Fuel 12,000.00 4,264.87 7,735.13 100- 4070 - 2111 -0000 Paper/Forms 350.00 0.00 350.00 100- 4070 - 2115 -0000 Tires 3,500.00 493.33 3,006.67 100- 4070 - 2201 -0000 Equipment Repair Supplies 1,500.00 253.61 1,246.39 100- 4070 - 2301 -0000 Safety Equipment 6,000.00 34.06 5,965.94 100 -4070- 2302 -0000 Other Minor Equipment 6,000.00 722.94 5,277.06 SUPPLIES 39,770.00 7,084.12 32,685.88 100- 4070 - 3010 -0000 Internet Service 1,200.00 0.00 1,200.00 100 - 4070 - 3099 -0000 Professional Services 7,000.00 0.00 7,000.00 100 -4070- 3101 -0000 Telephone 1,500.00 421.74 1,078.26 10 Account Number Description 2008 Budget 100- 4070 - 3102 -0000 Postage 750.00 139.50 610.50 100 -4070- 3103 -0000 Cellular Phones 2,000.00 633.72 1,366.28 100 -4070 -3104 -0000 Pager Services 4,800.00 1,1 18.28 3,681.72 100- 4070 - 3105 -0000 800 MHZ Radio Service Fee 7,000.00 0.00 7,000.00 100- 4070 - 3200 -0000 Mileage 550.00 98.68 451.32 100 -4070- 3201 -0000 Seminar /Conference Fees 3,000.00 55.00 2,945.00 100 - 4070 - 3202 -0000 Meals 500.00 115.20 384.80 100 -4070- 3203 -0000 Housing 1,750.00 492.31 1,257.69 100- 4070 -3204 -0000 Training and Education 10,000.00 4,076.68 5,923.32 100 -4070- 3400 -0000 Printing and Publishing 1,000.00 0.00 1,000.00 100 -4070- 3500 -0000 General Insurance 59,432.00 1,395.00 58,037.00 100- 4070 - 3701 -0000 Vehicle Repair Charges 20,000.00 2,317.79 17,682.21 100- 4070 - 3702 -0000 Equipment Repair Charges 2,500.00 49.70 2,450.30 100 -4070- 3707 -0000 Maintenance Agreements 2,500.00 1,925.92 574.08 SERVICES AND CHARGES 125,482.00 12,839.52 112,642.48 100- 4070 - 4000 -0000 Memberships and Dues 1,800.00 2,085.50 - 285.50 100 - 4070 - 4001 -0000 Subscriptions 800.00 213.20 586.80 100 - 4070 -4002 -0000 Laundry 250.00 0.00 250.00 100- 4070 -4099 -0000 Miscellaneous Charges 3,500.00 408.90 3,091.10 MISCELLANEOUS 6,350.00 2,707.60 3,642.40 100 -4070 -5200 -0000 C/O & Improvements 100 - 4070 -5300 -0000 C/O Machinery & Equipment 100- 4070 -5310 -0000 CIO MIS Computer Equipment 100- 4070 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 40,200.00 70,500.00 30,200.00 100,000.00 240,900.00 2008 Y -T -D 2008 Variance 0.00 40,200.00 0.00 70,500.00 0.00 30,200.00 0.00 100,000.00 0.00 240,900.00 100- 4070 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 100 - 4070 - 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4070 FIRE 1,349,301.00 213,125.97 1,136,175.03 4080 INSPECTIONS 100 -4080- 1000 -0000 Full Time Salaries 150,126.00 29,467.57 120,658.43 100 - 4080 - 1100 -0000 Overtime - Full Time 1,600.00 405.46 1,194.54 100 - 4080 -1111 -0000 Severance Pay 0.00 0.00 0.00 100 -4080- 1112 -0000 Sick Pay 0.00 345.07 - 345.07 100 -4080- 1113 -0000 Vacation Pay 0.00 1,267.73 - 1,267.73 100 - 4080 -1199 -0000 Labor/Benefits-Vehicle Repair 1,500.00 0.00 1,500.00 100-4080-1410-0000 PERA 9,862.00 2,040.84 7,821.16 1004080-1420-0000 FICA/Medicare 11,607.00 2,247.79 9,359.21 100 -4080- 1500 -0000 Hospital / Medical 20,013.00 6,189.51 13,823.49 100 -4080- 1520 -0000 Dental Insurance 1,140.00 383.59 756.41 100 - 4080 - 1540 -0000 Life Insurance 162.00 50.40 111.60 PERSONNEL SERVICES 196,010.00 42,397.96 153,612.04 100 - 4080 - 2000 -0000 Office Supplies 2,000.00 40.30 1,959.70 100 -4080- 2101 -0000 General Supplies 2,000.00 443.02 1,556.98 100 - 4080 - 2110 -0000 Automotive Fuel 2,300.00 563.82 1,736.18 100 -4080- 2115 -0000 Tires 700.00 0.00 700.00 100 - 4080 - 2201 -0000 Equipment Repair Supplies 700.00 0.00 700.00 100 -4080- 2302 -0000 Other Minor Equipment 1,000.00 84.14 915.86 SUPPLIES 8,700.00 1,131.28 7,568.72 11 Account Number Description 100 - 4080 -5300 -0000 C/O Machinery & Equipment 100- 4080 -5310 -0000 C/O MIS Computer Equipment 100 - 4080 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 2008 Budget 2008 Y -T -D 100 -4080- 3013 -0000 Records Retention 3,000.00 188.55 100 - 4080 - 3099 -0000 Other Professional Services 3,000.00 1,420.48 100 -4080- 3101 -0000 Telephone 100.00 0.00 100 -4080- 3102 -0000 Postage 400.00 72.97 100 - 4080 - 3103 -0000 Cellular Phones 1,300.00 166.49 100 - 4080 - 3200 -0000 Mileage 150.00 84.84 100 -4080- 3201 -0000 Seminar /Conference Fees 3,500.00 410.00 100 - 4080 - 3202 -0000 Meals 500.00 0.00 100- 4080 - 3203 -0000 Housing 1,500.00 0.00 100 -4080- 3205 -0000 Education 1,000.00 0.00 100 -4080- 3400 -0000 Printing and Publishing 1,200.00 66.41 100- 4080 - 3500 -0000 General Insurance 2,928.00 0.00 100 - 4080 - 3702 -0000 Equipment Repair Charges 300.00 0.00 100 -4080- 3707 -0000 Maintenance Agreements 2,000.00 1,007.94 100- 4080 - 3806 -0000 Uniforms 1,800.00 0.00 100- 4080 -3904 -0000 Building Permit Surcharge 15,000.00 0.00 SERVICES AND CHARGES 37,678.00 3,417.68 100- 4080 - 4000 -0000 Memberships and Dues 500.00 85.00 100 - 4080 -4001 -0000 Subscriptions 150.00 0.00 100- 4080 -4099 -0000 Miscellaneous Charges 13,958.00 43.50 MISCELLANEOUS 14,608.00 128.50 3,300.00 0.00 25,500.00 0.00 0.00 0.00 28,800.00 0.00 100 - 4080 - 7010 - 0000 Depreciation - Purchased 0.00 0.00 DEPRECIATION 0.00 0.00 4080 INSPECTIONS 285,796.00 47,075.42 2008 Variance 2,811.45 1,579.52 100.00 327.03 1,133.51 65.16 3,090.00 500.00 1,500.00 1,000.00 1,133.59 2,928.00 300.00 992.06 1,800.00 15,000.00 34,260.32 415.00 150.00 13,914.50 14,479.50 3,300.00 25,500.00 0.00 28,800.00 0.00 0.00 238,720.58 4085 CIVIL DEFENSE 100 - 4085 - 2101 - 0000 General Supplies 50.00 82.43 - 32.43 SUPPLIES 50.00 82.43 - 32.43 100 - 4085- 3104 -0000 Alarms And Sirens 2,500.00 0.00 2,500.00 100- 4085- 3200 -0000 Mileage 0.00 0.00 0.00 100 -4085- 3201 -0000 Seminar /Conference Fees 900.00 190.00 710.00 100- 4085- 3203 -0000 Housing 1,000.00 0.00 1,000.00 100- 4085- 3500 -0000 General Insurance 61.00 0.00 61.00 100 -4085- 3600 -0000 Electricity 0.00 16.92 -16.92 100 -4085- 3706 -0000 Command Post Maintenance 1,500.00 0.00 1,500.00 SERVICES AND CHARGES 5,961.00 206.92 5,754.08 100- 4085 -4000 -0000 Memberships And Dues 300.00 260.00 40.00 100- 4085- 4099 -0000 Miscellaneous Charges 250.00 0.00 250.00 MISCELLANEOUS 550.00 260.00 290.00 100 - 4085 -5300 -0000 CIO Machinery & Equipment 100- 4085 -5310 -0000 C/O MIS Equipment CAPITAL OUTLAY 100- 4085- 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 6,300.00 0.00 6,300.00 6,300.00 0.00 6,300.00 0.00 0.00 0.00 12 Account Number Description 2008 Budget 2008 Y -T -D DEPRECIATION 0.00 0.00 4085 CIVIL DEFENSE 12,861.00 549.35 4090 ENGINEERING 100 -4090- 1000 -0000 Full Time Salaries 253,914.00 49,232.86 100 - 4090 -1100 -0000 Overtime - Full Time 5,000.00 0.00 100- 4090 -1111 -0000 Severance Pay 0.00 0.00 100 -4090- 1112 -0000 Sick Pay 0.00 1,004.36 100 - 4090 -1113 -0000 Vacation Pay 0.00 1,724.33 100- 4090 -1199 -0000 Labor/Benefits-Vehicle Repair 500.00 0.00 100 - 4090 - 1200 -0000 Part Time Salaries 0.00 0.00 100 -4090- 1300 -0000 Overtime - Part Time 0.00 0.00 100-4090-1410-0000 PERA 16,683.00 3,341.06 100-4090-1420-0000 FICA/Medicare 19,807.00 3,687.87 100 - 4090 -1500 -0000 Hospital / Medical 34,168.00 11,384.74 100- 4090 -1520 -0000 Dental Insurance 1,756.00 590.76 100 -4090- 1540 -0000 Life Insurance 249.00 55.44 PERSONNEL SERVICES 332,077.00 71,021.42 2008 Variance 0.00 12,311.65 204,681.14 5,000.00 0.00 - 1,004.36 - 1,724.33 500.00 0.00 0.00 13,341.94 16,119.13 22,783.26 1,165.24 193.56 261,055.58 100 - 4090 - 2000 -0000 Office Supplies 2,500.00 151.10 2,348.90 100 -4090- 2101 -0000 General Supplies 1,200.00 0.00 1,200.00 100 -4090- 2107 -0000 Computer Software 1,500.00 3,000.00 - 1,500.00 100 - 4090 - 2110 -0000 Automotive Fuel 3,200.00 307.30 2,892.70 100- 4090 - 2116 -0000 Hydrants 3,000.00 43.38 2,956.62 100 -4090- 2302 -0000 Other Minor Equipment 2,000.00 114.81 1,885.19 SUPPLIES 13,400.00 3,616.59 9,783.41 100 - 4090 - 3000 -0000 Consulting Engineer 5,000.00 689.68 4,310.32 100- 4090 - 3013 -0000 Records Retention 0.00 0.00 0.00 100 -4090- 3099 -0000 Other Professional Services 500.00 0.00 500.00 100- 4090 - 3101 -0000 Telephone 0.00 0.00 0.00 100 - 4090 - 3102 -0000 Postage 250.00 123.58 126.42 100 -4090- 3103 -0000 Cellular Phones 2,700.00 269.73 2,430.27 100 -4090- 3200 -0000 Mileage 200.00 0.00 200.00 100 -4090- 3201 -0000 Seminar /Conference Fees 1,700.00 704.85 995.15 100 - 4090 - 3400 -0000 Printing and Publshing 500.00 0.00 500.00 100 - 4090 - 3500 -0000 General Insurance 17,194.00 0.00 17,194.00 100 -4090- 3702 -0000 Equipment Repair Charges 1,500.00 0.00 1,500.00 100 - 4090 - 3802 -0000 Myrtle St Dump Site 0.00 3,195.00 - 3,195.00 SERVICES AND CHARGES 29,544.00 4,982.84 24,561.16 100- 4090 - 4000 -0000 Memberships And Dues 300.00 226.25 73.75 100 -4090 -4001 -0000 Subscriptions 150.00 30.00 120.00 100 -4090- 4099 -0000 Miscellaneous Charges 2,500.00 411.94 2,088.06 MISCELLANEOUS 2,950.00 668.19 2,281.81 100 - 4090 -5200 -0000 C/O & Capital Improvements 100 - 4090 -5300 -0000 C/O Machinery & Equipment 100 - 4090 -5310 -0000 C/O MIS Computer Equipment 100- 4090 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 3,500.00 1,235.61 2,264.39 0.00 0.00 0.00 3,500.00 1,235.61 2,264.39 100 - 4090 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 100- 4090 - 7020 -0000 Depreciation- Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 13 Account Number Description 2008 Budget 2008 Y -T -D 4090 ENGINEERING 381,471.00 81,524.65 2008 Variance 299,946.35 4100 • STREET 100- 4100- 1000 -0000 Full Time Salaries 394,233.00 85,040.16 309,192.84 100 -4100- 1100 -0000 Overtime - Full Time 10,000.00 1,685.16 8,314.84 100 - 4100 -1111 -0000 Severance Pay 0.00 0.00 0.00 100 - 4100 -1112 -0000 Sick Pay 0.00 3,676.72 - 3,676.72 100 -4100- 1113 -0000 Vacation Pay 0.00 5,850.56 - 5,850.56 100 -4100- 1199 -0000 Labor/Benefits-Vehicle Repair - 7,500.00 - 860.36 - 6,639.64 100 - 4100 -1200 -0000 Part Time Salaries 20,700.00 0.00 20,700.00 100 - 4100 -1300 -0000 Overtime - Part Time 500.00 0.00 500.00 100 -4100- 1410 -0000 PERA 26,610.00 6,237.77 20,372.23 100 -4100- 1420 -0000 FICA/Medicare 32,943.00 6,898.10 26,044.90 100- 4100- 1500 -0000 Hospital / Medical 74,508.00 24,934.03 49,573.97 100 - 4100 -1520 -0000 Dental Insurance 3,648.00 1,239.93 2,408.07 100 -4100- 1540 -0000 Life Insurance 519.00 132.24 386.76 100- 4100 -1800 -0000 Longevity Pay 5,149.00 0.00 5,149.00 PERSONNEL SERVICES 561,310.00 134,834.31 426,475.69 100 - 4100 - 2000 -0000 Office Supplies 800.00 0.00 100 -4100- 2101 -0000 General Supplies 20,000.00 4,213.40 100 -4100- 2102 -0000 Janitorial Supplies 5,000.00 238.54 100 -4100- 2105 -0000 Asphalt 35,000.00 305.76 100 - 4100 - 2106 -0000 Salt / Sand 72,000.00 27,287.65 100 - 4100- 2108 -0000 Gravel 2,500.00 0.00 100- 4100- 2110 -0000 Automotive Fuel 38,000.00 6,201.48 100 -4100- 2115 -0000 Tires 8,000.00 1,315.92 100 -4100- 2201 -0000 Equipment Repair Supplies 30,000.00 7,306.76 100 - 4100 - 2202 -0000 Building Repair Supplies 1,000.00 0.00 100 - 4100- 2300 -0000 Small Tools 0.00 99.14 100 -4100- 2301 -0000 Safety Equipment 3,000.00 100.11 100 - 4100 - 2302 -0000 Other Minor Equipment 10,000.00 192.60 SUPPLIES 225,300.00 47,261.36 800.00 15,786.60 4,761.46 34,694.24 44,712.35 2,500.00 31,798.52 6,684.08 22,693.24 1,000.00 -99.14 2,899.89 9,807.40 178,038.64 100 -4100- 3002 -0000 Contractual 64,000.00 4,393.72 59,606.28 100 -4100- 3099 -0000 Other Professional Services 4,000.00 0.00 4,000.00 100 - 4100- 3101 -0000 Telephone 2,500.00 507.03 1,992.97 100 -4100- 3103 -0000 Cellular Phones 800.00 152.33 647.67 100- 4100 -3104 -0000 Pager Services 0.00 0.00 0.00 100 -4100- 3107 -0000 GPS Tracking System (Air Time) 0.00 0.00 0.00 100 - 4100- 3200 -0000 Mileage 200.00 0.00 200.00 100 -4100- 3201 -0000 Seminar /Conference Fees 2,500.00 1,595.00 905.00 100 -4100- 3202 -0000 Meals 0.00 0.00 0.00 100 -4100- 3400 -0000 Printing and Publishing 500.00 0.00 500.00 100 -4100- 3500 -0000 General Insurance 54,621.00 0.00 54,621.00 100 -4100- 3600 -0000 Electricity 14,000.00 2,388.11 11,611.89 100 -4100- 3601 -0000 Natural Gas 12,000.00 5,238.78 6,761.22 100 -4100- 3702 -0000 Equipment Repair Charges 15,000.00 705.63 14,294.37 100 -4100- 3703 -0000 Building Repair Charges 8,000.00 821.29 7,178.71 100 - 4100- 3707 -0000 Maintenance Agreements 12,300.00 7,884.72 4,415.28 100 - 4100 - 3709 -0000 Sealcoating / Patching 125,000.00 0.00 125,000.00 100 -4100- 3710 -0000 Sidewalk Repair/Replacement 5,000.00 0.00 5,000.00 100 - 4100- 3806 -0000 Uniforms 8,000.00 1,545.44 6,454.56 SERVICES AND CHARGES 328,421.00 25,232.05 303,188.95 14 Account Number Description 100 -4100- 4000 -0000 Memberships And Dues 300.00 0.00 300.00 100- 4100- 4099 -0000 Miscellaneous Charges 10,000.00 377.00 9,623.00 MISCELLANEOUS 10,300.00 377.00 9,923.00 100 - 4100 -5100 -0000 C/O Land 100- 4100 -5200 -0000 C/O & Improvements 100 - 4100 -5300 -0000 C/O Machinery & Equipment 100 - 4100 -5310 -0000 C/O MIS Computer Equipment 100- 4100 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 100- 4100 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 100- 4100- 7020 -0000 Depreciation - Purchased 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4100 STREET 1,509,131.00 231,171.46 1,277,959.54 4140 UNALLOCATED 100- 4140 - 1500 -0000 Hospital / Medical / Retirees 100- 4140 -1540 -0000 Life Insurance - Retirees PERSONNEL SERVICES 100 - 4140 - 5100 - 0000 C/O Land CAPITAL OUTLAY 4190 OPERATING TRANSFERS 100 - 4190 - 9200 -0000 Transfer Out - Special Events 100 -4190- 9230 -0000 Transfer Out - Library Fund 100 -4190- 9240 -0000 Transfer Out -Park Fund 100 -4190- 9263 -0000 Transfer Out -Dare Fund 100- 4190 - 9490 -0000 Transfer Out - Capital Project OTHER FINANCING USES 2008 2008 2008 Budget Y -T -D Variance 0.00 0.00 0.00 0.00 0.00 0.00 308,800.00 0.00 308,800.00 5,300.00 0.00 5,300.00 69,700.00 23,466.74 46,233.26 383,800.00 23,466.74 360,333.26 454,716.00 119,655.00 335,061.00 0.00 0.00 0.00 454,716.00 119,655.00 335,061.00 100 -4140- 3005 -0000 Maple Island Prison Site 0.00 0.00 0.00 100 -4140- 3094 -0000 Wellness Program 4,000.00 0.00 4,000.00 100- 4140 - 3095 -0000 Community Volunteer Services 16,250.00 4,062.50 12,187.50 100- 4140 - 3096 -0000 Youth Service Bureau 36,000.00 0.00 36,000.00 100 -4140- 3097 -0000 Human Rights Commission 500.00 79.16 420.84 100 -4140- 3098 -0000 Charter Commission Expenses 500.00 0.82 499.18 100 - 4140- 3102 -0000 Postage 0.00 0.00 0.00 100- 4140 - 3500 -0000 General Insurance 0.00 77,395.00 - 77,395.00 100- 4140 - 3750 -0000 Fire Relief Association 165,000.00 0.00 165,000.00 SERVICES AND CHARGES 222,250.00 81,537.48 140,712.52 100 - 4140 - 4010 -0000 Contingency 20,000.00 0.00 20,000.00 100 -4140- 4020 -0000 Garbage Collection 0.00 0.00 0.00 100- 4140 - 4099 -0000 Miscellaneous Charges 15,000.00 615.27 14,384.73 MISCELLANEOUS 35,000.00 615.27 34,384.73 57,500.00 1,028,075.00 718,145.00 2,500.00 0.00 1,806,220.00 0.00 0.00 0.00 0.00 0.00 0.00 100 -4140- 7010 -0000 Depreciation- Purchased Asset 0.00 0.00 0.00 100 -4140- 7020 -0000 Depreciation - Contributed Asset 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4140 UNALLOCATED 711,966.00 201,807.75 510,158.25 14,375.01 43,124.99 257,018.76 771,056.24 179,536.26 538,608.74 624.99 1,875.01 0.00 0.00 451,555.02 1,354,664.98 15 Account Number Description 2008 Budget 2008 Y -T -D 2008 Variance 4190 OPERATING TRANSFERS 1,806,220.00 451,555.02 1,354,664.98 Expense 11,420,386.00 2,146,224.14 9,274,161.86 100 GENERAL FUND 0.00 - 1,842,439.14 1,842,439.14 Revenue Total 11,420,386.00 303,785.00 11,116,601.00 Expense Total 11,420,386.00 2,146,224.14 9,274,161.86 Grand Total 0.00 - 1,842,439.14 1,842,439.14 16 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:04:13 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 200 SPECIAL EVENTS FUND Revenue 0000 200 - 0000 - 3810 -0200 Interest Earnings 0.00 0.00 0.00 200 - 0000 - 3820 -0100 Donations 10,000.00 0.00 10,000.00 200 -0000- 3870 -0100 Refunds And Reimbursements 20,000.00 0.00 20,000.00 MISCELLANEOUS 30,000.00 0.00 30,000.00 200 - 0000 - 3910 -0100 Transfer In- General Fund 57,500.00 14,375.01 43,124.99 200 - 0000 - 3910 -0490 Transfer In- Capital Projects 0.00 0.00 0.00 OTHER FINANCING SOURCES 57,500.00 14,375.01 43,124.99 0000 87,500.00 14,375.01 73,124.99 Revenue 87,500.00 14,375.01 73,124.99 Expense 4200 SPECIAL EVENTS 200 - 4200 - 3099 -0000 Professional Services 35,000.00 200 - 4200 - 3400 -0000 Printing and Publishing 0.00 200 - 4200 - 3500 -0000 General Insurance 500.00 200 -4200- 3600 -0000 Electricity 0.00 200 - 4200 - 3900 -0000 Sales Tax 0.00 SERVICES AND CHARGES 35,500.00 200 - 4200 -4005 -0000 Contributions 2,000.00 200 - 4200 -4006 -0000 Lumber Jack Day Parade 0.00 200 - 4200 -4007 -0000 Fireworks 50,000.00 200 - 4200 - 4099 -0000 Miscellaneous Charges 0.00 MISCELLANEOUS 52,000.00 4200 SPECIAL EVENTS 87,500.00 Expense 87,500.00 200 SPECIAL EVENTS FUND 0.00 Revenue Total 87,500.00 Expense Total 87 500.00 Grand Total 0.00 U lwat er T H E B I R T H P L A C E O F M I N N E S O T A 2008 2008 2008 Budget Spent to Date Variance 0.00 35,000.00 0.00 0.00 0.00 500.00 0.00 0.00 0.00 0.00 0.00 35,500.00 2,000.00 0.00 0.00 0.00 0.00 50,000.00 0.00 0.00 2,000.00 50,000.00 2,000.00 85,500.00 2,000.00 85,500.00 12,375.01 - 12,375.01 14,375.01 73,124.99 2,000.00 85,500.00 12,375.01 - 12,375.01 1 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:04:37 Period Ol - 03 Fiscal Year 2008 - 2008 Account Number Description 202 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 202 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 202 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 202 -0000- 3910 -0408 Transfer In -CO Bonds 2008 llwater T H E B I R T H P L A C E O F M I N N E S O T A 2008 Budget 2008 Y -T -D 2008 Variance 202 ST CROIX VALLEY REC CENTER Revenue 0000 REVENUES 202 -0000- 3502 -0100 Concessions 130,000.00 59,795.06 70,204.94 202 - 0000 - 3502 -0200 Advertising 15,000.00 3,450.00 11,550.00 202 - 0000 - 3502 -0350 Donations 61,717.00 0.00 61,717.00 202 -0000- 3502 -0400 Tax Exempt Programs 400,000.00 38,479.01 361,520.99 202 - 0000 - 3502 -0401 Other Programs 150,000.00 52,924.46 97,075.54 202 -0000- 3502 -0402 Equipment Rental 16,000.00 14,086.54 1,913.46 202 - 0000 - 3502 -0403 Figure Skating/Lessons 105,000.00 41,593.04 63,406.96 202 - 0000 - 3502 -0404 Open Skate 22,000.00 9,664.50 12,335.50 202 -0000- 3502 -0500 Gate 63,000.00 41,856.00 21,144.00 202 - 0000 - 3502 -0800 Refunds & Reimbursements 0.00 0.00 0.00 202- 0000 - 3502 -0900 Miscellaneous 11,000.00 2,599.54 8,400.46 202 - 0000 - 3502 -0901 Cash Over /Short 0.00 82.02 -82.02 202 - 0000 - 3503 -0200 Advertising 15,000.00 0.00 15,000.00 202 -0000- 3503 -0400 Tax Exempt Programs 130,000.00 121,369.50 8,630.50 202 - 0000 - 3503 -0401 Other Programs 125,000.00 48,671.97 76,328.03 202 - 0000 - 3503 -0405 Open Field 18,000.00 15,746.00 2,254.00 202 - 0000 - 3503 -0406 Walking 5,000.00 2,112.50 2,887.50 202 - 0000 - 3503 -0407 Golf 1,200.00 1,387.50 - 187.50 202 - 0000 - 3503 -0408 Batting Cages 500.00 183.00 317.00 202 - 0000 - 3503 -0800 Refunds & Reimbursements 0.00 140.00 - 140.00 202 - 0000 - 3503 -0900 Miscellaneous 0.00 0.00 0.00 202 - 0000 - 3503 -0901 Cash Over /Short 0.00 0.00 0.00 202 - 0000 -3504 -0100 Concessions 0.00 0.00 0.00 202 - 0000 -3504 -0200 Advertising 0.00 0.00 0.00 202 - 0000 - 3504 -0400 Tax Exempt Programs 135,000.00 150.00 134,850.00 202 - 0000 - 3504 -0401 Other Programs 500.00 315.50 184.50 202 - 0000 - 3504 -0402 Equipment Rental 0.00 0.00 0.00 202 - 0000 - 3504 -0403 Figure Skating/Lessons 0.00 0.00 0.00 202 - 0000 - 3504 -0405 Open Skate 0.00 0.00 0.00 202 - 0000 - 3504 -0500 Gate 0.00 0.00 0.00 202 - 0000 -3504 -0800 Refunds & Reimbursements 0.00 0.00 0.00 202 - 0000 -3504 -0900 Miscellaneous 0.00 530.00 - 530.00 202 - 0000 -3504 -0901 Cash Over /Short 0.00 0.00 0.00 CHARGES FOR SERVICES 1,403,917.00 455,136.14 948,780.86 202 - 0000 - 3810 -0200 Interest Earnings 60,000.00 0.00 60,000.00 202 - 0000 - 3830 -0100 Sale Of Property 0.00 0.00 0.00 202 - 0000 - 3870 -0100 Refunds and Reimbursements 0.00 0.00 0.00 MISCELLANEOUS 60,000.00 0.00 60,000.00 0.00 0.00 0.00 0.00 0.00 0.00 1,200.00 0.00 1,200.00 249,600.00 0.00 249,600.00 1 Account Number Description 202 -0000- 3910 -0416 Transfer In -GO CO Bonds 2006 202 - 0000 - 3910 -0420 Transfer In -Co Bonds 2003 202 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 202 - 0000 - 3910 -0424 Transfer In -Co Bonds 2000 202 - 0000 - 3910 -0480 Transfer In- Capital Proj Fund 202 - 0000 - 3910 -0490 Transfer In- Capital Projects 202 -0000- 3910 -0705 Transfer In - Storm Sewer OTHER FINANCING SOURCES Revenue Expense 4202 RECREATION CENTER 202 - 4202 - 1199 - 0000 Labor/Benefits Vehicle Repair PERSONNEL SERVICES 2008 Budget 105,000.00 0.00 0.00 0.00 0.00 0.00 35,000.00 390,800.00 2008 Y -T -D 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0000 REVENUES 1,854,717.00 455,136.14 1,854,717.00 455,136.14 0.00 0.00 0.00 0.00 202 - 4202 - 2000 -0000 Office Supplies 3,000.00 672.93 202 -4202- 2101 -0000 General Supplies 16,000.00 6,148.50 202 - 4202 - 2102 -0000 Concession Supplies 73,000.00 28,574.54 202 - 4202 -2110 -0000 Fuel 2,500.00 148.66 202 - 4202 - 2200 -0000 Uniforms 3,000.00 0.00 202 - 4202 - 2201 -0000 Equipment Repair Supplies 15,000.00 5,385.12 202 -4202- 2302 -0000 Other Minor Equipment 5,000.00 0.00 SUPPLIES 117,500.00 40,929.75 2008 Variance 105,000.00 0.00 0.00 0.00 0.00 0.00 35,000.00 390,800.00 1,399,580.86 1,399,580.86 0.00 0.00 2,327.07 9,851.50 44,425.46 2,351.34 3,000.00 9,614.88 5,000.00 76,570.25 202 -4202- 3002 -0000 Contractual 28,000.00 1,116.17 26,883.83 202 - 4202 - 3004 -0000 Auditing 0.00 0.00 0.00 202 - 4202 - 3088 -0000 Management Fees 11,667.00 1,944.44 9,722.56 202 -4202- 3089 -0000 Manager 27,850.00 4,205.22 23,644.78 202 - 4202 - 3090 -0000 Assistant Manager 0.00 0.00 0.00 202 -4202- 3091 -0000 Recreation Director 15,375.00 3,138.70 12,236.30 202 -4202- 3092 -0000 Clerical 6,150.00 1,089.00 5,061.00 202-4202-3093-0000 Zamboni Operators 72,000.00 12,383.13 59,616.87 202 -4202- 3094 -0000 Custodian 45,000.00 10,750.00 34,250.00 202-4202-3095-0000 Attendants/Skate Guards 1,000.00 0.00 1,000.00 202 -4202- 3096 -0000 Concession Workers 50,000.00 16,066.90 33,933.10 202 -4202- 3099 -0000 Other Professional Services 95,000.00 20,042.92 74,957.08 202 - 4202 - 3101 -0000 Telephone 2,000.00 569.28 1,430.72 202 - 4202 - 3102 -0000 Postage 2,000.00 491.92 1,508.08 202 -4202- 3103 -0000 Cellular Phones 375.00 58.07 316.93 202 -4202- 3200 -0000 Mileage 100.00 0.00 100.00 202 - 4202 - 3201 -0000 Seminar /Conference Fees 1,200.00 0.00 1,200.00 202 -4202- 3202 -0000 Meals 0.00 0.00 0.00 202 - 4202 - 3300 -0000 Gate Receipts Split 17,000.00 13,163.00 3,837.00 202 - 4202 - 3400 -0000 Printing and Publishing 7,000.00 202.35 6,797.65 202 -4202- 3500 -0000 General Insurance 6,529.00 0.00 6,529.00 202 -4202 -3600 -0000 Electricity 110,000.00 2,745.45 107,254.55 202 -4202- 3601 -0000 Natural Gas 70,000.00 8,373.53 61,626.47 202 - 4202 - 3702 -0000 Equipment Repair Charges 8,000.00 0.00 8,000.00 202 -4202- 3707 -0000 Maintenance Agreements 5,200.00 6,180.00 - 980.00 202 -4202- 3709 -0000 Sealcoating 28,000.00 0.00 28,000.00 202 - 4202 - 3900 -0000 Sales Tax 25,000.00 0.00 25,000.00 SERVICES AND CHARGES 634,446.00 102,520.08 531,925.92 2 Account Number Description 2008 Budget 2008 Y -T -D 2008 Variance 202 - 4202 -4000 -0000 Memberships And Dues 500.00 75.00 425.00 202 - 4202 -4002 -0000 Laundry 3,000.00 702.05 2,297.95 202 -4202- 4099 -0000 Miscellaneous Charges 15,000.00 811.63 14,1 88.37 MISCELLANEOUS 18,500.00 1,588.68 16,911.32 202 - 4202 -5200 -0000 C/O Improvements 10,000.00 0.00 10,000.00 202 - 4202 -5300 -0000 C/O Machinery & Equipment 20,000.00 2,249.30 17,750.70 202 - 4202 -5310 -0000 C/O MIS Computer Equipment 14,800.00 0.00 14,800.00 CAPITAL OUTLAY 44,800.00 2,249.30 42,550.70 202 -4202- 7010 -0000 Depreciation- Purchased 0.00 0.00 0.00 202 - 4202 - 7020 -0000 Depreciation- Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 202 -4202- 9381 -0000 Transfer Out - $2,135 Go 2000D 202 - 4202 - 9382 -0000 Transfer Out - $4,610 Sports Are 202 - 4202 - 9385 -0000 Transfer Out -$2715 Sports Ctr OTHER FINANCING USES 4202 RECREATION CENTER 4203 FIELDHOUSE 202 - 4203 - 1199 - 0000 Labor/Benefits Vehicle Repair PERSONNEL SERVICES 187,722.00 0.00 187,722.00 0.00 0.00 0.00 266,447.00 0.00 266,447.00 454,169.00 0.00 454,169.00 1,269,415.00 147,287.81 1,122,127.19 0.00 0.00 0.00 0.00 0.00 0.00 202 - 4203 - 2000 -0000 Office Supplies 400.00 0.00 400.00 202 - 4203 - 2101 -0000 General Supplies 800.00 915.02 - 115.02 202 -4203- 2102 -0000 Concession Supplies 0.00 823.73 - 823.73 202 - 4203 - 2201 -0000 Equipment Repair Supplies 4,000.00 1.68 3,998.32 202 - 4203 - 2302 -0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 6,200.00 1,740.43 4,459.57 202 -4203- 3002 -0000 Contractual 1,000.00 70.16 929.84 202 - 4203 - 3088 -0000 Management Fees 11,667.00 1,944.44 9,722.56 202 - 4203 - 3089 -0000 Manager 27,850.00 4,205.22 23,644.78 202 - 4203 - 3090 -0000 Assistant Manager 0.00 0.00 0.00 202 -4203- 3091 -0000 Recreation Director 15,375.00 3,138.70 12,236.30 202 - 4203 - 3092 -0000 Clerical 6,150.00 1,089.00 5,061.00 202 - 4203 - 3094 -0000 Custodian 5,000.00 0.00 5,000.00 202 - 4203 - 3095 -0000 Attendants 6,150.00 2,012.40 4,137.60 202 -4203- 3099 -0000 Other Professional Services 0.00 0.00 0.00 202 - 4203 - 3101 -0000 Telephone 1,600.00 106.41 1,493.59 202 - 4203 - 3102 -0000 Postage 300.00 0.00 300.00 202 -4203- 3103 -0000 Cellular Phones 300.00 58.06 241.94 202 -4203- 3200 -0000 Mileage 0.00 0.00 0.00 202 -4203- 3201 -0000 Seminar /Conference Fees 300.00 0.00 300.00 202 - 4203 - 3202 -0000 Meals 0.00 0.00 0.00 202 - 4203 - 3400 -0000 Printing and Publishing 500.00 0.00 500.00 202 - 4203 -3500 -0000 General Insurance 6,529.00 0.00 6,529.00 202 -4203- 3600 -0000 Electricity 43,000.00 8,312.98 34,687.02 202 - 4203 - 3601 -0000 Natural Gas 91,000.00 38,557.46 52,442.54 202 - 4203 - 3602 -0000 Propane 18,000.00 0.00 18,000.00 202 - 4203 - 3702 -0000 Equipment Repair Charges 5,000.00 645.39 4,354.61 202 -4203- 3900 -0000 Sales Tax 10,000.00 0.00 10,000.00 SERVICES AND CHARGES 249,721.00 60,140.22 189,580.78 3 Account Number Description 202 -4203- 4000 -0000 Memberships And Dues 200.00 0.00 202 -4203- 4002 -0000 Laundry 1,000.00 702.07 202 - 4203 - 4099 -0000 Miscellaneous Charges 2,000.00 68.33 MISCELLANEOUS 3,200.00 770.40 202 - 4203 -5200 -0000 C/O Improvements 60,000.00 0.00 60,000.00 202 - 4203 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 60,000.00 0.00 60,000.00 4203 FIELDHOUSE 319,121.00 62,651.05 256,469.95 4204 LILY LAKE ARENA 202 -4204- 2000 -0000 Office Supplies 0.00 0.00 0.00 202 -4204- 2101 -0000 General Supplies 2,000.00 42.70 1,957.30 202 -4204- 2102 -0000 Concession Supplies 1,000.00 0.00 1,000.00 202 -4204- 2200 -0000 Uniforms 700.00 0.00 700.00 202 -4204 -2201 -0000 Equipment Repair Supplies 6,000.00 1,163.19 4,836.81 202 -4204- 2302 -0000 Other Minor Equipment 1,000.00 0.00 1,000.00 SUPPLIES 10,700.00 1,205.89 9,494.11 202 -4204- 3000 -0000 Consulting Engineer 0.00 202 -4204- 3088 -0000 Management Fees 11,666.00 202 -4204- 3089 -0000 Manager 27,850.00 202 -4204- 3090 -0000 Assistant Manager 0.00 202 -4204- 3091 -0000 Recreation Director 15,375.00 202 -4204- 3092 -0000 Clerical 6,150.00 202 -4204- 3093 -0000 Zamboni Operators 30,000.00 202 -4204- 3094 -0000 Custodian 8,000.00 202 -4204- 3096 -0000 Concession Workers 0.00 202 -4204- 3099 -0000 Other Professional Services 2,000.00 202 -4204- 3101 -0000 Telephone 750.00 202 -4204- 3102 -0000 Postage 0.00 202 -4204- 3103 -0000 Cellular Phones 200.00 202 -4204- 3200 -0000 Mileage 0.00 202 -4204- 3201 -0000 Seminar /Conference Fees 300.00 202 -4204- 3202 -0000 Meals 0.00 202 -4204- 3400 -0000 Printing and Publishing 0.00 202 -4204- 3500 -0000 General Insurance 5,387.00 202 -4204- 3600 -0000 Electricity 31,000.00 202 -4204- 3601 -0000 Natural Gas 16,000.00 202 -4204- 3602 -0000 Propane 5,000.00 202 -4204- 3702 -0000 Equipment Repair Charges 5,000.00 202 -4204- 3900 -0000 Sales Tax 0.00 SERVICES AND CHARGES 164,678.00 202 -4204- 4000 -0000 Memberships and Dues 150.00 75.00 75.00 202 - 4204 -4002 -0000 Laundry 500.00 0.00 500.00 202 - 4204 -4099 -0000 Miscellaneous Charges 500.00 500.00 0.00 MISCELLANEOUS 1,150.00 575.00 575.00 202 - 4204 -5200 -0000 C/O & Improvements 202 - 4204 -5300 -0000 C/O Machinery & Equipment CAPITAL OUTLAY 2008 2008 2008 Budget Y -T -D Variance 226,000.00 60,000.00 286,000.00 200.00 297.93 1,931.67 2,429.60 0.00 0.00 1,944.44 9,721.56 4,205.22 23,644.78 0.00 0.00 3,138.70 12,236.30 1,089.00 5,061.00 11,079.60 18,920.40 991.03 7,008.97 0.00 0.00 0.00 2,000.00 174.34 575.66 0.00 0.00 0.00 200.00 0.00 0.00 0.00 300.00 0.00 0.00 0.00 0.00 0.00 5,387.00 6,320.82 24,679.18 4,255.70 11,744.30 0.00 5,000.00 72.42 4,927.58 0.00 0.00 33,271.27 131,406.73 0.00 226,000.00 2,769.00 57,231.00 2,769.00 283,231.00 4 2008 2008 2008 Account Number Description Budget Y -T -D Variance 4204 LILY LAKE ARENA 462,528.00 37,821.16 424,706.84 Expense 2,051,064.00 247,760.02 1,803,303.98 202 ST CROIX VALLEY REC CENTER - 196,347.00 207,376.12 - 403,723.12 Revenue Total 1,854,717.00 455,136.14 1,399,580.86 Expense Total 2,051,064.00 247,760.02 1,803,303.98 Grand Total - 196,347.00 207,376.12 - 403,723.12 5 General Ledger Quarterly Report User: SharonH Printed: 04 /11/08 15:05:04 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 230 LIBRARY FUND Revenue 0000 230 - 0000 - 3500 -0100 Meeting Room Rental Fees 230 - 0000 - 3520 -0100 Copy Machine Fees 230 - 0000 - 3880 -0200 Gallery Sales 230 - 0000 - 3880 -0500 Book Sales CHARGES FOR SERVICES 230 - 0000 - 3910 -0100 Transfer In- General Fund 230 - 0000 - 3910 -0232 Transfer In- Library Fundraiser 230 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 230 - 0000 - 3910 -0405 Transfer In -GO CO Bonds 2005 230 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 230 - 0000 - 3910 -0408 Transfer In -CO Bonds 2008 230 -0000- 3910 -0416 Transfer In -CO Bonds 2006 230 - 0000 - 3910 -0420 Transfer In -Co Bonds 230 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 230 - 0000 - 3910 -0424 Transfer In -Co Bonds 2000 230 - 0000 - 3910 -0480 Transfer In- Capital Proj Fund 230 - 0000 - 3910 -0490 Transfer In- Capital Projects OTHER FINANCING SOURCES 0000 Revenue Ulwater T H E B I R T H P L A C E O f M I N N E S O T A 2008 Budget 2008 Y -T -D 2008 Variance 30,000.00 1,628.50 28,371.50 4,000.00 855.00 3,145.00 1,000.00 0.00 1,000.00 0.00 0.00 0.00 35,000.00 2,483.50 32,516.50 230 - 0000 - 3810 -0200 Interest Earnings 1,000.00 0.00 1,000.00 230 - 0000 - 3820 -0100 Donations 12,500.00 125.35 12,374.65 230 - 0000 - 3830 -0100 Sale of Property 0.00 50.00 -50.00 230 - 0000 - 3860 -0100 Lease/Rentals 2,000.00 0.00 2,000.00 230 -0000- 3860 -0200 Parking Rental 2,500.00 625.02 1,874.98 230 -0000- 3870 -0100 Refunds and Reimbursements 6,000.00 663.00 5,337.00 230 - 0000 - 3880 -0100 Miscellaneous Income 13,000.00 3,876.38 9,123.62 MISCELLANEOUS 37,000.00 5,339.75 31,660.25 1,028,075.00 171,345.84 856,729.16 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19,000.00 0.00 19,000.00 63,250.00 0.00 63,250.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,110,325.00 171,345.84 938,979.16 1,182,325.00 179,169.09 1,003,155.91 1,182,325.00 179,169.09 1,003,155.91 Expense 4230 LIBRARY OPERATIONS 230 - 4230 - 1000 -0000 Full Time Salaries 182,808.00 33,657.51 149,150.49 230 - 4230 -1100 -0000 Overtime - Full Time 0.00 0.00 0.00 230 -4230- 1111 -0000 Severance Pay 0.00 0.00 0.00 230 -4230- 1112 -0000 Sick Pay 0.00 3,807.18 - 3,807.18 230 -4230- 1113 -0000 Vacation Pay 0.00 4,587.45 - 4,587.45 230 -4230- 1200 -0000 Part Time Salaries 396,393.00 70,650.23 325,742.77 230 - 4230 -1300 -0000 Overtime - Part Time 0.00 0.00 0.00 230-4230-1410-0000 PERA 38,503.00 12,199.73 26,303.27 1 Account Number Description 2008 2008 2008 Budget Y -T -D Variance 230 - 4230 - 1420 -0000 FICA/Medicare 44,381.00 8,482.97 230 - 4230 - 1500 -0000 Hospital / Medical 64,387.00 21,160.27 230 -4230- 1520 -0000 Dental Insurance 3,901.00 1,235.01 230 - 4230 -1540 -0000 Life Insurance 793.00 155.28 PERSONNEL SERVICES 731,166.00 155,935.63 230 -4230- 2000 -0000 Office Supplies 500.00 0.00 230 - 4230 - 2101 -0000 General Supplies 6,000.00 4,894.37 230 - 4230 -2113 -0000 Reference 10,000.00 1,581.63 230 - 4230 - 2114 -0000 Data Base Searching 6,000.00 891.08 230 -4230- 2302 -0000 Other Minor Equipment 1,100.00 0.00 230 - 4230 - 2400 -0000 Childrens Books 13,050.00 631.20 230 -4230- 2401 -0000 Adult Books - Fiction 16,225.00 3,198.24 230 -4230- 2402 -0000 Audio 10,800.00 435.28 230 -4230- 2403 -0000 Periodicals 7,800.00 6,394.59 230 - 4230 - 2405 -0000 Adult Books - Non Fiction 24,500.00 4,850.34 230 - 4230 - 2407 -0000 Programs 200.00 0.00 230 - 4230 - 2408 -0000 Film/Video 7,865.00 1,192.21 230 -4230- 2499 -0000 Collection Development 600.00 85.00 SUPPLIES 104,640.00 24,153.94 230 - 4230 - 3098 -0000 Technology Support 3,000.00 0.00 230 -4230- 3099 -0000 Other Professional Services 500.00 97.38 230 - 4230 - 3100 -0000 Circulation System 0.00 0.00 230 - 4230 - 3101 -0000 Telecommunications 9,000.00 388.64 230 -4230- 3102 -0000 Postage 2,800.00 148.37 230 -4230- 3200 -0000 Mileage 400.00 0.00 230 - 4230 - 3201 -0000 Seminar /Conference Fees 0.00 0.00 230 - 4230 - 3202 -0000 Meals 0.00 0.00 230 -4230- 3203 -0000 Housing 0.00 0.00 230 - 4230 - 3400 -0000 Printing and Publishing 2,000.00 0.00 230 - 4230 - 3401 -0000 Binding 0.00 0.00 230 -4230 -3404 -0000 Processing Fee 6,500.00 219.68 230 -4230- 3500 -0000 General Insurance 4,890.00 0.00 230 - 4230 - 3707 -0000 Maintenance Agreements 28,816.00 27,093.65 230 -4230- 3803 -0000 Data Base Maintenance 0.00 0.00 230 -4230 -3804 -0000 Equipment Rental 0.00 0.00 230 - 4230 - 3900 -0000 Sales Tax 650.00 0.00 SERVICES AND CHARGES 58,556.00 27,947.72 35,898.03 43,226.73 2,665.99 637.72 575,230.37 500.00 1,105.63 8,418.37 5,108.92 1,100.00 12,418.80 13,026.76 10,364.72 1,405.41 19,649.66 200.00 6,672.79 515.00 80,486.06 3,000.00 402.62 0.00 8,611.36 2,651.63 400.00 0.00 0.00 0.00 2,000.00 0.00 6,280.32 4,890.00 1,722.35 0.00 0.00 650.00 30,608.28 230 - 4230 -4000 -0000 Memberships and Dues 350.00 370.00 -20.00 230 - 4230 -4001 -0000 Subscriptions 600.00 514.44 85.56 230 - 4230 - 4099 -0000 Miscellaneous Charges 1,800.00 80.67 1,719.33 MISCELLANEOUS 2,750.00 965.11 1,784.89 230 - 4230 -5200 -0000 C/O & Improvements 230 - 4230 -5300 -0000 C/O Machinery & Equipment 230 - 4230 -5310 -0000 C/O MIS Computer Equipment CAPITAL OUTLAY 0.00 0.00 0.00 23,500.00 0.00 23,500.00 41,750.00 140.00 41,610.00 65,250.00 140.00 65,110.00 230 - 4230 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 230 -4230- 7020 -0000 Depreciation - Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 4230 LIBRARY OPERATIONS 962,362.00 209,142.40 753,219.60 2 Account Number Description Revenue Total Expense Total Grand Total 2008 Budget 4231 LIBRARY PLANT 230-4231-1000-0000 Full Time Salaries 40,936.00 8,016.00 32,920.00 230 - 4231 -1100 -0000 Overtime - Full Time 0.00 0.00 0.00 230 - 4231- 1111 -0000 Severance Pay 0.00 0.00 0.00 230 -4231- 1112 -0000 Sick Pay 0.00 336.02 - 336.02 230 - 4231 - 1113 -0000 Vacation Pay 0.00 319.04 - 319.04 230 - 4231 - 1200 -0000 Part Time Salaries 28,265.00 4,606.65 23,658.35 230-4231-1410-0000 PERA 4,498.00 861.02 3,636.98 230-4231-1420-0000 FICA/Medicare 5,294.00 890.13 4,403.87 230 - 4231 - 1500 -0000 Hospital / Medical 14,968.00 4,986.72 9,981.28 230 -4231- 1520 -0000 Dental Insurance 684.00 230.16 453.84 230 - 4231 - 1540 -0000 Life Insurance 130.00 28.80 101.20 PERSONNEL SERVICES 94,775.00 20,274.54 74,500.46 230 - 4231- 2101 -0000 General Supplies 5,500.00 493.56 5,006.44 230 - 4231 - 2102 -0000 Janitorial Supplies 4,000.00 854.84 3,145.16 230 - 4231 - 2202 -0000 Building Repair Supplies 300.00 0.00 300.00 230 - 4231 - 2203 -0000 Fum/Air Cond Repair Supplies 500.00 0.00 500.00 230 -4231- 2302 -0000 Other Minor Equipment 1,500.00 0.00 1,500.00 SUPPLIES 11,800.00 1,348.40 10,451.60 230 -4231- 3002 -0000 Contractual 0.00 0.00 0.00 230 - 4231 - 3099 -0000 Other Professional Services 6,000.00 1,506.27 4,493.73 230 - 4231- 3101 -0000 Telephone 3,600.00 448.71 3,151.29 230 -4231- 3500 -0000 General Insurance 18,188.00 0.00 18,188.00 230 - 4231 - 3600 -0000 Electricity 45,000.00 6,254.32 38,745.68 230 - 4231- 3601 -0000 Natural Gas 14,000.00 6,589.26 7,410.74 230 - 4231 - 3703 -0000 Building Repair Charges 4,800.00 416.45 4,383.55 230 - 4231 - 3707 -0000 Maintenance Agreements 2,800.00 4,677.92 - 1,877.92 SERVICES AND CHARGES 94,388.00 19,892.93 74,495.07 230 - 4231 - 4099 - 0000 Miscellaneous Charges 2,000.00 348.62 1,651.38 MISCELLANEOUS 2,000.00 348.62 1,651.38 230 - 4231 -5200 -0000 C/O & Improvements 15,000.00 0.00 15,000.00 230 - 4231 -5300 -0000 CIO Machinery & Equipment 0.00 0.00 0.00 230 - 4231 -5310 -0000 C/O MIS Comupter Equipment 2,000.00 0.00 2,000.00 CAPITAL OUTLAY 17,000.00 0.00 17,000.00 4231 LIBRARY PLANT 219,963.00 41,864.49 178,098.51 Expense 1,182,325.00 251,006.89 931,318.11 230 LIBRARY FUND 0.00 - 71,837.80 71,837.80 1,182,325.00 1,182,325.00 0.00 2008 Y -T -D 179,169.09 251,006.89 - 71,837.80 2008 Variance 1,003,155.91 931,318.11 71,837.80 3 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:05:25 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 240 PARKS FUND Revenue 0000 240 - 0000 - 3140 - 0103 Permits To Consume LICENSES AND PERMITS 240 - 0000 - 3320 - 0140 State Grant INTERGOVERNMENTAL 240 - 0000 - 3505 -0100 Park Fees 240 - 0000 - 3505 -0500 Softball Field Fees CHARGES FOR SERVICES Expense 4240 PARK 240 - 4240 - 1000 -0000 Full Time Salaries 240 - 4240 - 1100 -0000 Overtime - Full Time Si1wa T H E B I R T H P L A C E OF M I N N E S O T A 2008 Budget 1,500.00 210.00 1,500.00 210.00 375,189.00 3,000.00 2008 Y -T -D 0.00 0.00 0.00 0.00 0.00 0.00 11,000.00 1,488.72 9,511.28 1,000.00 0.00 1,000.00 12,000.00 1,488.72 10,511.28 240 - 0000 - 3810 -0200 Interest Earnings 13,000.00 0.00 13,000.00 240 - 0000 - 3820 -0100 Donations 0.00 0.00 0.00 240 - 0000 - 3830 -0100 Sale of Property 3,000.00 6,900.00 - 3,900.00 240 -0000- 3870 -0100 Refunds snd Reimbursements 0.00 24,590.88 - 24,590.88 240 - 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 MISCELLANEOUS 16,000.00 31,490.88 - 15,490.88 240 - 0000 - 3910 -0100 Transfer In- General Fund 718,145.00 179,536.26 538,608.74 240 - 0000 - 3910 -0242 Transfer In -CDBG Grant 0.00 0.00 0.00 240 - 0000 - 3910 -0245 Transfer In -Park Dedication 0.00 0.00 0.00 240 - 0000 - 3910 -0290 Transfer In -Grant Fund 0.00 0.00 0.00 240 - 0000 - 3910 -0404 Transfer In -Co Bonds 2004 0.00 0.00 0.00 240 -0000- 3910 -0405 Transfer In -GO CO Bonds 2005 0.00 0.00 0.00 240 - 0000 - 3910 -0407 Transfer In -GO CO Bonds 2007 64,500.00 0.00 64,500.00 240 - 0000 - 3910 -0408 Transfer In -CO Bonds 2008 126,000.00 0.00 126,000.00 240 - 0000 - 3910 -0416 Transfer In -GO CO Bonds 2006 11,600.00 0.00 11,600.00 240 - 0000 - 3910 -0420 Transfer In -Co Bonds 2003 0.00 0.00 0.00 240 - 0000 - 3910 -0423 Transfer In -2001 C/O Bonds 0.00 0.00 0.00 240 - 0000 - 3910 -0424 Transfer In -Co Bonds 2000 0.00 0.00 0.00 240 -0000- 3910 -0428 Transfer In -Co Bonds 1998 0.00 0.00 0.00 240 - 0000 - 3910 -0480 Transfer In- Capital Proj Fund 0.00 0.00 0.00 240 - 0000 - 3910 -0490 Transfer In- Capital Projects 0.00 0.00 0.00 240 - 0000 - 3920 -0100 Bond Proceeds 0.00 0.00 0.00 OTHER FINANCING SOURCES 920,245.00 179,536.26 740,708.74 0000 949,745.00 212,725.86 737,019.14 Revenue 949,745.00 212,725.86 737,019.14 68,476.87 571.64 2008 Variance 1,290.00 1,290.00 306,712.13 2,428.36 1 Account Number Description 2008 2008 2008 Budget Y -T -D Variance 240 - 4240 - 1111 -0000 Severance Pay 0.00 0.00 0.00 240 - 4240 - 1112 -0000 Sick Pay 0.00 2,431.30 - 2,431.30 240 - 4240 - 1113 -0000 Vacation Pay 0.00 7,118.33 - 7,118.33 240 - 4240 - 1200- 0000Part Time Salaries 20,700.00 0.00 20,700.00 240 - 4240 - 1300 -0000 Overtime - Part Time 500.00 0.00 500.00 240-4240-1410-0000 PERA 25,221.00 5,094.34 20,126.66 240-4240-1420-0000 FICA/Medicare 31,308.00 5,689.68 25,618.32 240 -4240- 1500 -0000 Hospital / Medical 57,860.00 19,275.67 38,584.33 240 -4240- 1520 -0000 Dental Insurance 3,420.00 1,150.85 2,269.15 240 - 4240 -1540 -0000 Life Insurance 486.00 108.00 378.00 240 - 4240 - 1800 -0000 Longevity Pay 9,826.00 0.00 9,826.00 PERSONNEL SERVICES 527,510.00 109,916.68 417,593.32 240 - 4240 - 2000 -0000 Office Supplies 1,000.00 56.56 943.44 240 - 4240 - 2101 -0000 General Supplies 14,000.00 541.47 13,458.53 240 -4240- 2104 -0000 Chemicals 7,000.00 2,841.11 4,158.89 240 - 4240 - 2106 -0000 Topsoil /Seed/Lime 6,000.00 0.00 6,000.00 240 -4240- 2109 -0000 Heating - Fuel Oil 0.00 0.00 0.00 240 - 4240 -2110 -0000 Automotive Fuel 16,000.00 5,566.35 10,433.65 240 -4240- 2115 -0000 Tires 2,500.00 21.64 2,478.36 240 - 4240 - 2117 -0000 Trees 2,000.00 0.00 2,000.00 240 - 4240 - 2201 -0000 Equipment Repair Supplies 7,000.00 1,485.48 5,514.52 240 - 4240 - 2302 -0000 Other Minor Equipment 5,500.00 0.00 5,500.00 SUPPLIES 61,000.00 10,512.61 50,487.39 240 -4240- 3002 -0000 Contractual 22,000.00 900.92 21,099.08 240 -4240- 3050 -0000 Tree Removal 15,000.00 2,130.00 12,870.00 240 - 4240 - 3099 -0000 Other Professional Services 21,000.00 376.00 20,624.00 240 - 4240 - 3101 -0000 Telephone 2,500.00 651.59 1,848.41 240 -4240- 3102 -0000 Postage 350.00 69.65 280.35 240 - 4240 - 3103 -0000 Cellular Phones 800.00 136.92 663.08 240 -4240- 3200 -0000 Mileage 100.00 0.00 100.00 240 -4240- 3201 -0000 Seminar /Conference Fees 1,000.00 180.00 820.00 240 - 4240 - 3202 -0000 Meals 0.00 0.00 0.00 240 -4240- 3203 -0000 Housing 0.00 0.00 0.00 240 - 4240 - 3400 -0000 Printing and Publishing 500.00 0.00 500.00 240 -4240- 3500 -0000 General Insurance 34,985.00 0.00 34,985.00 240 - 4240 - 3600 -0000 Electricity 18,000.00 4,001.60 13,998.40 240 - 4240 - 3601 -0000 Natural Gas 7,500.00 3,143.27 4,356.73 240 -4240- 3702 -0000 Equipment Repair Charges 5,000.00 1,960.16 3,039.84 240-4240-3711-0000 Trail Maintenance 0.00 0.00 0.00 240 - 4240 - 3800 -0000 Beach Spraying 3,200.00 0.00 3,200.00 240 -4240 -3804 -0000 Portable Restroom Rental 14,000.00 333.73 13,666.27 240 - 4240 - 3806 -0000 Uniforms 3,000.00 836.46 2,163.54 240 - 4240 -3900 -0000 Sales Tax 0.00 0.00 0.00 SERVICES AND CHARGES 148,935.00 14,72030 134,214.70 240 - 4240 - 4000 -0000 Memberships and Dues 200.00 0.00 200.00 240 - 4240 - 4001 -0000 Subscriptions 0.00 0.00 0.00 240 - 4240 - 4095 -0000 Misc Charges -Teddy Bear Park 5,000.00 0.00 5,000.00 240 - 4240 -4099 -0000 Miscellaneous Charges 5,000.00 92.50 4,907.50 MISCELLANEOUS 10,200.00 92.50 10,107.50 240 - 4240 -5100 -0000 C/O Land 240 - 4240 -5200 -0000 C/O & Improvements 240 - 4240 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 164,700.00 0.00 164,700.00 34,900.00 0.00 34,900.00 2 Account Number Description 2008 Budget 2008 Y -T -D 2008 Variance 240 - 4240 -5310 -0000 CIO MIS Computer Equipment 2,500.00 0.00 2,500.00 240 - 4240 -5400 -0000 C/O Automotive Equipment 0.00 0.00 0.00 CAPITAL OUTLAY 202,100.00 0.00 202,100.00 240 - 4240 - 7010 -0000 Depreciation - Purchased 0.00 0.00 0.00 240 -4240- 7020 -0000 Depreciation- Contributed 0.00 0.00 0.00 DEPRECIATION 0.00 0.00 0.00 240 - 4240 - 9451 - 0000 Transfer Out - Permanent Impr 0.00 0.00 0.00 OTHER FINANCING USES 0.00 0.00 0.00 4240 PARK 949,745.00 135,242.09 814,502.91 Expense 949,745.00 135,242.09 814,502.91 240 PARKS FUND 0.00 77,483.77 - 77,483.77 Revenue Total 949,745.00 212,725.86 737,019.14 Expense Total 949,745.00 135,242.09 814,502.91 Grand Total 0.00 77,483.77 - 77,483.77 3 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:05:45 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 255 WASH CO RECYCLING Revenue 2008 Budget Expense 4255 WA CO RECYCLING 255- 4255- 1200 -0000 Part Time Salaries 0.00 255- 4255 -1420 -0000 FICA/Medicare 0.00 PERSONNEL SERVICES 0.00 255- 4255- 3002 -0000 Contractual- Recycling Charge 0.00 255 -4255- 3099 -0000 Other Professional Services 9,500.00 255- 4255- 3102 -0000 Postage 1,500.00 255- 4255- 3500 -0000 General Insurance 0.00 SERVICES AND CHARGES 11,000.00 255- 4255 -4009 -0000 Refunds And Reimbursements 0.00 255- 4255- 4099 -0000 Miscellaneous Charges 22,378.00 MISCELLANEOUS 22,378.00 4255 WA CO RECYCLING 33,378.00 Expense 33,378.00 255 WASH CO RECYCLING 0.00 Revenue Total 33,378.00 Expense Total 33,378.00 Grand Total 0.00 i11wter T H E B I R T H P L A C E OF M I N N E S 0 1 A 2008 Y -T -D 0000 255- 0000 - 3330 -0310 County Recycling Grant 33,378.00 0.00 33,378.00 INTERGOVERNMENTAL 33,378.00 0.00 33,378.00 255- 0000 - 3810 -0200 Interest Earnings 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 0000 33,378.00 0.00 33,378.00 Revenue 33,378.00 0.00 33,378.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2008 Variance 0.00 0.00 0.00 0.00 9,500.00 1,500.00 0.00 11,000.00 0.00 22,378.00 22,378.00 33,378.00 33,378.00 0.00 33,378.00 33,378.00 0.00 1 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:06:05 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 263 DARE FUND Revenue 263- 0000 - 3910 -0100 Transfer In- General Fund OTHER FINANCING SOURCES 0000 Revenue Total Expense Total Grand Total iUwte T H E B I R T H P L A C E OF M I N N E S O T A 2008 Budget 3,000.00 3,000.00 0.00 2008 Y -T -D 624.99 247.28 377.71 2008 Variance 0000 263 - 0000 - 3810 -0200 Interest Earnings 0.00 0.00 0.00 263 - 0000 - 3820 -0100 Donations 500.00 0.00 500.00 263 - 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 263 - 0000 - 3880 -0600 Merchandise 0.00 0.00 0.00 MISCELLANEOUS 500.00 0.00 500.00 2,500.00 624.99 1,875.01 2,500.00 624.99 1,875.01 3,000.00 624.99 2,375.01 Revenue 3,000.00 624.99 2,375.01 Expense 4263 DARE 263- 4263 - 2101 -0000 General Supplies 3,000.00 247.28 2,752.72 SUPPLIES 3,000.00 247.28 2,752.72 4263 DARE 3,000.00 247.28 2,752.72 Expense 3,000.00 247.28 2,752.72 263 DARE FUND 0.00 377.71 - 377.71 2,375.01 2,752.72 - 377.71 1 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:06:27 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 700 SEWER FUND Revenue 0000 700 - 0000 - 3010 -0100 Current Property Taxes 700 -0000- 3020 -0100 Delinquent Property Taxes TAXES 700 - 0000 - 3570 -0510 Sewer Hookup - Annexation SPECIAL ASSESSMENTS 700 - 0000 - 3560 -0100 Service Charge 700 - 0000 - 3560- 0500I/1 Surcharge 700 -0000- 3570 -0300 SAC Charge 700 -0000- 3570 -0301 WAC Charges 700 - 0000 - 3570 -0303 One Inch Water Meter 700 -0000- 3570 -0500 Connection Fees CHARGES FOR SERVICES 700 - 0000 - 3810 -0200 Interest Earnings 700 - 0000 - 3820 -0100 Donations 700 - 0000 - 3830 -0100 Sale of Property 700 - 0000 - 3870 -0100 Refunds and Reimbursements 700 -0000- 3880 -0100 Miscellaneous Income 700 - 0000 - 3880 -0300 Penalty 700 - 0000 - 3880 -0900 Capital Asset Contributions MISCELLANEOUS 700 - 0000 - 3910 -0423 Transfer In-2001/2002 CO Bonds OTHER FINANCING SOURCES 0000 Revenue Expense 4700 SEWER 700 - 4700 - 1000 -0000 Full Time Salaries 700 -4700- 1100 -0000 Overtime - Full Time 700 - 4700 -1111 -0000 Severance Pay 700 - 4700 -1112 -0000 Sick Pay 700 - 4700 -1113 -0000 Vacation Pay 700 -4700- 1200 -0000 Part Time Salaries 700 - 4700 -1410 -0000 PERA 700 - 4700 -1420 -0000 FICA/Medicare 700 - 4700 - 1500 -0000 Hospital / Medical 700 - 4700 -1520 -0000 Dental Insurance 1 T H E B I R T H P L A C E O F M I N N E S O I A 2008 Budget 1,900,000.00 466,940.22 1,433,059.78 0.00 0.00 0.00 150,000.00 27,375.00 122,625.00 60,000.00 15,000.00 45,000.00 15,000.00 1,200.00 13,800.00 9,000.00 29,623.44 - 20,623.44 2,134,000.00 540,138.66 1,593,861.34 65,000.00 0.00 65,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 36,000.00 9,690.00 26,310.00 0.00 0.00 0.00 101,000.00 9,690.00 91,310.00 2,235,000.00 549,828.66 1,685,171.34 2,235,000.00 549,828.66 1,685,171.34 216,537.00 10,903.00 0.00 0.00 0.00 13,800.00 15,052.00 18,829.00 35,165.00 1,801.00 Ater 2008 Y -T -D 2008 Variance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38,969.80 1,470.66 0.00 1,986.65 3,706.98 0.00 2,979.63 3,261.02 11,434.32 606.07 177,567.20 9,432.34 0.00 - 1,986.65 - 3,706.98 13,800.00 12,072.37 15,567.98 23,730.68 1,194.93 1 Account Number Description 700 - 4700 - 1540 -0000 Life Insurance 256.00 56.88 700 - 4700 - 1800 -0000 Longevity Pay 4,875.00 0.00 PERSONNEL SERVICES 317,218.00 64,472.01 700 - 4700 - 2101 -0000 General Supplies 4,000.00 232.92 700 - 4700 - 2106 -0000 Sand 200.00 0.00 700 -4700- 2110 -0000 Automotive Fuel 7,500.00 1,967.69 700 - 4700 - 2111 -0000 Paper/Forms 600.00 0.00 700 -4700- 2115 -0000 Tires 1,200.00 481.49 700 - 4700 - 2201 -0000 Equipment Repair Supplies 8,000.00 735.51 700 - 4700 - 2302 -0000 Other Minor Equipment 3,500.00 128.98 SUPPLIES 25,000.00 3,546.59 700 -4700- 3000 -0000 Consulting Engineer 3,000.00 0.00 700 - 4700 - 3002 -0000 Contractual 5,000.00 0.00 700 -4700- 3011 -0000 Assessing 3,000.00 0.00 700 - 4700 - 3012 -0000 Computer Programming 2,000.00 0.00 700 -4700- 3030 -0000 City Engineer Services 0.00 0.00 700 - 4700 - 3099 -0000 Professional Services 750.00 0.00 700 -4700- 3101 -0000 Telephone 1,200.00 202.81 700 - 4700 -3102 -0000 Postage 4,000.00 740.04 700 - 4700 - 3103 -0000 Cell Phone 1,000.00 65.09 700 - 4700 - 3104 -0000 Pager Service 0.00 0.00 700 -4700- 3200 -0000 Mileage 150.00 0.00 700 - 4700 - 3201 -0000 Seminar /Conference Fees 2,500.00 0.00 700 -4700- 3202 -0000 Meals 150.00 0.00 700 - 4700 - 3203 -0000 Housing 500.00 0.00 700 -4700- 3400 -0000 Printing and Publishing 100.00 0.00 700 -4700- 3500 -0000 General Insurance 41,337.00 7,019.00 700 - 4700 - 3600 -0000 Electricity 43,000.00 10,940.22 700 -4700- 3601 -0000 Natural Gas 7,000.00 2,095.52 700 - 4700 - 3702 -0000 Equipment Repair Charges 8,000.00 0.00 700 -4700 -3704 -0000 Pager Services 0.00 0.00 700 - 4700 - 3705 -0000 Lift Station Repairs 40,000.00 0.00 700 - 4700 - 3707 -0000 Maintenance Agreements 6,400.00 1,982.71 700 - 4700 - 3708 -0000 Sewer Line Repair 45,000.00 0.00 700 -4700- 3720 -0000 Lift Station Sewage Pumping 3,500.00 0.00 700 -4700- 3806 -0000 Uniforms 2,000.00 421.27 700 - 4700 - 3901 -0000 Metro Waste 1,216,527.00 304,131.63 700 -4700- 3902 -0000 SAC Charges 150,000.00 19,874.25 700 - 4700 - 3903 -0000 WAC Charges 60,000.00 14,157.00 700 -4700- 3906 -0000 Admin Charges - General Fund 53,009.00 13,252.26 SERVICES AND CHARGES 1,699,123.00 374,881.80 700 - 4700 - 4009 -0000 Utility Refunds 0.00 0.00 0.00 700 - 4700 -4098 -0000 Loss On Disposal Of Asset 0.00 0.00 0.00 700 - 4700 -4099 -0000 Miscellaneous Charges 2,000.00 1,193.03 806.97 MISCELLANEOUS 2,000.00 1,193.03 806.97 700 - 4700 -5100 -0000 C/O Land 700 - 4700 -5200 -0000 C/O & Improvements 700 - 4700 -5300 -0000 C/O Machinery & Equipment 700 - 4700 -5310 -0000 CIO MIS Computer Equipment 700 - 4700 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 2008 2008 2008 Budget Y -T -D Variance 199.12 4,875.00 252,745.99 3,767.08 200.00 5,532.31 600.00 718.51 7,264.49 3,371.02 21,453.41 3,000.00 5,000.00 3,000.00 2,000.00 0.00 750.00 997.19 3,259.96 934.91 0.00 150.00 2,500.00 150.00 500.00 100.00 34,318.00 32,059.78 4,904.48 8,000.00 0.00 40,000.00 4,417.29 45,000.00 3,500.00 1,578.73 912,395.37 130,125.75 45,843.00 39,756.74 1,324,241.20 0.00 0.00 0.00 577,500.00 0.00 577,500.00 65,000.00 0.00 65,000.00 6,000.00 1,172.99 4,827.01 90,000.00 0.00 90,000.00 738,500.00 1,172.99 737,327.01 2 Account Number Description 2008 Budget 2008 Y -T -D 2008 Variance 700 -4700- 7010 -0000 Depreciation- Purchased Asset 114,000.00 0.00 114,000.00 700 -4700- 7020 -0000 Depreciation - Contributed Asset 150,000.00 0.00 150,000.00 DEPRECIATION 264,000.00 0.00 264,000.00 700 - 4700 - 9451 -0000 Transfer Out -Perm Imp 40,000.00 0.00 40,000.00 OTHER FINANCING USES 40,000.00 0.00 40,000.00 4700 SEWER 3,085,841.00 445,266.42 2,640,574.58 4701 1/1 700 -4701- 2101 -0000 General Supplies 10,000.00 0.00 10,000.00 SUPPLIES 10,000.00 0.00 10,000.00 700 -4701- 3000 -0000 Consulting Engineer 2,000.00 0.00 2,000.00 700 - 4701 - 3030 -0000 City of Engineer Services 2,500.00 0.00 2,500.00 700 -4701- 3099 -0000 Other Professional Services 7,000.00 0.00 7,000.00 700 -4701- 3904 -0000 I/1 Surcharge 20,000.00 0.00 20,000.00 SERVICES AND CHARGES 31,500.00 0.00 31,500.00 4701 1/1 41,500.00 0.00 41,500.00 Expense 3,127,341.00 445,266.42 2,682,074.58 700 SEWER FUND - 892,341.00 104,562.24 - 996,903.24 Revenue Total 2,235,000.00 549,828.66 1,685,171.34 Expense Total 3,127,341.00 445,266.42 2,682,074.58 Grand Total - 892,341.00 104,562.24 - 996,903.24 3 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:06:48 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 705 STORM SEWER FUND Revenue 0000 705 0000 - 3220 - 0100 Special Assess - Delinquent SPECIAL ASSESSMENTS 705 0000 - 3560 - 0100 Service Charge CHARGES FOR SERVICES Revenue illwater T H E B I R T H P L A C E 8 F M I N N E S O T A 2008 Budget 2008 2008 Y -T -D Variance 0.00 0.00 0.00 0.00 0.00 0.00 485,904.00 121,450.00 364,454.00 485,904.00 121,450.00 364,454.00 705- 0000 - 3810 -0200 Interest Earnings 32,000.00 0.00 32,000.00 705- 0000 - 3820 -0100 Donations 0.00 0.00 0.00 705- 0000 - 3870 -0100 Refunds And Reimbursements 0.00 9,755.88 - 9,755.88 705- 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 MISCELLANEOUS 32,000.00 9,755.88 22,244.12 0000 517,904.00 131,205.88 386,698.12 517,904.00 131,205.88 386,698.12 Expense 4705 STORM SEWER MISCELLANEOUS 705-4705-1000-0000 Full Time Salaries 164,485.00 22,507.83 141,977.17 705- 4705- 1100 -0000 Overtime - Full Time 0.00 145.01 - 145.01 705 -4705- 1111 -0000 Severance Pay 0.00 0.00 0.00 705- 4705 -1112 -0000 Sick Pay 0.00 501.92 - 501.92 705- 4705 -1113 -0000 Vacation Pay 0.00 1,969.58 - 1,969.58 705 -4705- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 705 - 4705 -1410 -0000 PERA 10,954.00 1,626.01 9,327.99 705- 4705 -1420 -0000 FICA/Medicare 12,890.00 1,819.77 11,070.23 705- 4705- 1500 -0000 Hospital / Medical 22,537.00 4,472.28 18,064.72 705- 4705- 1520 -0000 Dental Insurance 1,345.00 257.02 1,087.98 705- 4705- 1540 -0000 Life Insurance 190.00 25.44 164.56 705- 4705 -1800 -0000 Longevity Pay 4,006.00 0.00 4,006.00 PERSONNEL SERVICES 216,407.00 33,324.86 183,082.14 705 -4705- 2110 -0000 Automotive Fuel 3,000.00 0.00 3,000.00 705- 4705 -2111 -0000 Paper/Forms 0.00 0.00 0.00 705- 4705- 2302 -0000 Other Minor Equipment 0.00 0.00 0.00 SUPPLIES 3,000.00 0.00 3,000.00 705- 4705 -3000 -0000 Consulting Engineer 15,000.00 0.00 15,000.00 705 -4705- 3002 -0000 Contractual 25,000.00 0.00 25,000.00 705 -4705- 3008 -0000 Legal 0.00 0.00 0.00 705 -4705- 3012 -0000 Computer Programming 0.00 0.00 0.00 705- 4705- 3030 -0000 City Engineer Services 0.00 0.00 0.00 705- 4705- 3099 -0000 Other Professional Services 0.00 0.00 0.00 1 Account Number Description 2008 Budget 2008 Y -T -D 2008 Variance 705- 4705- 3102 -0000 Postage 0.00 740.03 - 740.03 705 -4705- 3500 -0000 General Insurance 4,240.00 0.00 4,240.00 705- 4705 -3705 -0000 Storm Sewer Repairs 10,000.00 0.00 10,000.00 705- 4705- 3706 -0000 Pond Maintenance 60,000.00 42,444.20 17,555.80 705- 4705- 3707 -0000 Maintenance Agreements 0.00 0.00 0.00 705- 4705- 3906 -0000 Admin Charges- General Fund 14,263.00 3,565.74 10,697.26 SERVICES AND CHARGES 128,503.00 46,749.97 81,753.03 705- 4705- 4000 -0000 Memberships & Dues 31,561.00 15,433.55 16,127.45 705- 4705- 4099 -0000 Miscellaneous Charges 2,000.00 90.00 1,910.00 MISCELLANEOUS 33,561.00 15,523.55 18,037.45 705 -4705 -5300 -0000 C/O Machinery & Equipment CAPITAL OUTLAY 705- 4705- 6010 -0000 Interest DEBT SERVICE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 705 -4705- 7010 -0000 Depreciation - Purchased Asset 1,600.00 0.00 1,600.00 705- 4705- 7020 -0000 Depreciation- Contributed Asset 0.00 0.00 0.00 DEPRECIATION 1,600.00 0.00 1,600.00 705 -4705- 9100 -0000 Transfer Out - General Fund 0.00 0.00 0.00 705- 4705- 9202 -0000 Transfer Out - SCVRC 35,000.00 0.00 35,000.00 705 -4705- 9451 -0000 Transfer Out -Perm Imp 115,000.00 0.00 115,000.00 OTHER FINANCING USES 150,000.00 0.00 150,000.00 4705 STORM SEWER MISCELLANEOUS 533,071.00 95,598.38 437,472.62 Expense 533,071.00 95,598.38 437,472.62 705 STORM SEWER FUND - 15,167.00 35,607.50 - 50,774.50 Revenue Total 517,904.00 131,205.88 386,698.12 Expense Total 533,071.00 95,598.38 437,472.62 Grand Total - 15,167.00 35,607.50 - 50,774.50 2 General Ledger Quarterly Report User: SharonH Printed: 04/11/08 15:07:10 Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 710 SIGNS & LIGHTING FUND Revenue T H E B I R T H P L A C E O F M I N N E S O T A 2008 Budget 2008 Y -T -D 2008 Variance 0000 710- 0000 - 3560 -0100 Service Charge 370,000.00 92,466.00 277,534.00 CHARGES FOR SERVICES 370,000.00 92,466.00 277,534.00 710 - 0000 - 3810 -0200 Interest Earnings 0.00 0.00 0.00 710 - 0000 - 3870 -0100 Refunds and Reimbursements 0.00 0.00 0.00 710 - 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 MISCELLANEOUS 0.00 0.00 0.00 0000 370,000.00 92,466.00 277,534.00 Revenue 370,000.00 92,466.00 277,534.00 Expense 4710 SIGNS & LIGHTING 710 - 4710 - 1000 -0000 Full Time Salaries 67,547.00 13,548.17 53,998.83 710 - 4710 -1100 -0000 Overtime - Full Time 0.00 338.33 - 338.33 710 -4710 -1111 -0000 Severance Pay 0.00 0.00 0.00 710 - 4710 -1112 -0000 Sick Pay 0.00 298.36 - 298.36 710 -4710- 1113 -0000 Vacation Pay 0.00 410.34 - 410.34 710 -4710- 1200 -0000 Part Time Salaries 0.00 0.00 0.00 710- 4710 - 1410 -0000 PERA 4,391.00 946.02 3,444.98 710 -4710- 1420 -0000 FICA/Medicare 5,168.00 1,009.92 4,158.08 710 -4710- 1500 -0000 Hospital / Medical 12,469.00 3,943.50 8,525.50 710- 4710 -1520 -0000 Dental Insurance 569.00 191.82 377.18 710 - 4710 -1540 -0000 Life Insurance 81.00 18.00 63.00 710 -4710 -1800 -0000 Longevity Pay 0.00 0.00 0.00 PERSONNEL SERVICES 90,225.00 20,704.46 69,520.54 710- 4710- 2101 -0000 General Supplies 15,000.00 1,106.77 13,893.23 710- 4710 -2110 -0000 Automotive Fuel 2,000.00 549.33 1,450.67 710 -4710- 2111 -0000 Paper /Forms 300.00 0.00 300.00 710 - 4710 - 2300 -0000 Small Tools 1,500.00 0.00 1,500.00 SUPPLIES 18,800.00 1,656.10 17,143.90 710 - 4710 - 3002 -0000 Contractual 1,500.00 0.00 1,500.00 710 - 4710 - 3012 -0000 Computer Programming 1,200.00 0.00 1,200.00 710 - 4710- 3030 -0000 City Engineer Services 0.00 0.00 0.00 710 -4710- 3102 -0000 Postage 3,000.00 740.03 2,259.97 710 -4710- 3500 -0000 General Insurance 3,379.00 0.00 3,379.00 710 - 4710 - 3600 -0000 Electricity 200,000.00 39,552.18 160,447.82 710 -4710- 3702 -0000 Equipment Repair Charges 2,000.00 0.00 2,000.00 710- 4710 - 3707 -0000 Maintenance Agreements 2,400.00 2,945.33 - 545.33 710- 4710- 3711 -0000 Traffic Signal Maintenance 4,000.00 0.00 4,000.00 1 Account Number Description 2008 2008 2008 Budget Y -T -D Variance 710 - 4710 - 3906 -0000 Admin Charges- General Fund 14,263.00 3,565.74 10,697.26 SERVICES AND CHARGES 231,742.00 46,803.28 184,938.72 710- 4710 -4099 -0000 Miscellaneous Charges 500.00 0.00 500.00 MISCELLANEOUS 500.00 0.00 500.00 710 - 4710 -5200 -0000 Capital Outlay & Improvements 0.00 0.00 0.00 710 - 4710 -5300 -0000 C/O Machinery & Equipment 0.00 0.00 0.00 710 - 4710 -5310 -0000 C/O MIS Computer Equipment 2,500.00 0.00 2,500.00 CAPITAL OUTLAY 2,500.00 0.00 2,500.00 710 - 4710- 7010 -0000 Depreciation- Purchased Asset 300.00 0.00 300.00 DEPRECIATION 300.00 0.00 300.00 710 -4710- 9100 -0000 Transfer Out - General Fund 0.00 0.00 0.00 710- 4710 - 9451 -0000 Transfer Out -Perm Improvement 28,433.00 0.00 28,433.00 OTHER FINANCING USES 28,433.00 0.00 28,433.00 4710 SIGNS & LIGHTING 372,500.00 69,163.84 303,336.16 Expense 372,500.00 69,163.84 303,336.16 710 SIGNS & LIGHTING FUND - 2,500.00 23,302.16 - 25,802.16 Revenue Total Expense Total Grand Total 370,000.00 372,500.00 - 2,500.00 92,466.00 277,534.00 69,163.84 303,336.16 23,302.16 - 25,802.16 2 General Ledger Monthly Activity Report llw ater User: SharonH Printed: 04/11/08 15:07:31 " Period 01 - 03 Fiscal Year 2008 - 2008 Account Number Description 720 PARKING FUND Revenue 0000 720 - 0000 - 3140 -0105 Parking Permits LICENSES AND PERMITS 720 - 0000 - 3560 -0120 Parking Meters -S Main Lot 720 - 0000 - 3560 -0340 Parking Meters -River Lot CHARGES FOR SERVICES 720 - 0000 - 3610 -0100 Parking Meter Tickets 720 - 0000 - 3610 -0200 Parking Fines - County FINES AND FORFEITS Revenue 720 -4720- 2000 -0000 Office Supplies 720 - 4720 - 2101 -0000 General Supplies 720 - 4720 - 2110 -0000 Automotive Fuel T H E B I R T H P L A C E O F M I N N E S O T A 2008 2008 Budget Y -T -D 2008 Variance 40,000.00 9,930.00 30,070.00 40,000.00 9,930.00 30,070.00 95,000.00 0.00 95,000.00 48,000.00 0.00 48,000.00 143,000.00 0.00 143,000.00 35,000.00 3,945.00 31,055.00 50,000.00 841.54 49,158.46 85,000.00 4,786.54 80,213.46 720 - 0000 - 3810 -0200 Interest Earnings 16,000.00 0.00 16,000.00 720 - 0000 - 3830 -0100 Sale of Property 0.00 0.00 0.00 720 - 0000 - 3860 -0100 Lease / Rentals 0.00 1.00 -1.00 720 -0000- 3870 -0100 Refunds And Reimbursements 0.00 0.00 0.00 720 - 0000 - 3880 -0100 Miscellaneous Income 0.00 0.00 0.00 720 - 0000 - 3880 -0200 Cash Over /Short 0.00 0.00 0.00 MISCELLANEOUS 16,000.00 1.00 15,999.00 0000 284,000.00 14,717.54 269,282.46 284,000.00 14,717.54 269,282.46 Expense 4720 PARKING 720 -4720- 1000 -0000 Full Time Salaries 46,607.00 9,329.14 37,277.86 720 -4720- 1100 -0000 Overtime - Full Time 3,000.00 0.00 3,000.00 720 - 4720 - 1111 -0000 Severance Pay 0.00 0.00 0.00 720 - 4720 -1112 -0000 Sick Pay 0.00 156.54 - 156.54 720 - 4720 -1113 -0000 Vacation Pay 0.00 320.28 - 320.28 720 - 4720 - 1200 -0000 Part-Time Salaries 35,000.00 0.00 35,000.00 720 -4720- 1300 -0000 Overtime - Part Time 1,000.00 0.00 1,000.00 720-4720-1410-0000 PERA 3,224.00 635.59 2,588.41 720 -4720- 1420 -0000 FICA/Medicare 6,549.00 736.71 5,812.29 720 - 4720 - 1500 -0000 Hospital / Medical 6,204.00 2,101.00 4,103.00 720 - 4720 - 1520 -0000 Dental Insurance 502.00 168.79 333.21 720 - 4720 - 1540 -0000 Life Insurance 71.00 15.84 55.16 720 -4720- 1700 -0000 Uniform Allowance 1,000.00 0.00 1,000.00 PERSONNEL SERVICES 103,157.00 13,463.89 89,693.11 500.00 0.00 500.00 5,000.00 0.00 5,000.00 3,000.00 832.56 2,167.44 1 Account Number Description 720-4720-2111-0000 Paper/Forms 700.00 0.00 700.00 720 - 4720 - 2201 -0000 Equipment Repair Supplies 4,000.00 0.00 4,000.00 720 - 4720 - 2302 -0000 Other Minor Equipment 2,000.00 0.00 2,000.00 SUPPLIES 15,200.00 832.56 14,367.44 720 -4720- 3000 -0000 Contractual 0.00 2,589.60 - 2,589.60 720 -4720- 3004 -0000 Auditing 0.00 0.00 0.00 720 -4720- 3008 -0000 Legal 0.00 0.00 0.00 720 - 4720 - 3099 -0000 Other Professional Services 10,000.00 0.00 10,000.00 720 -4720- 3102 -0000 Postage 700.00 77.38 622.62 720 -4720- 3201 -0000 Seminar /Conference Fees 1,000.00 0.00 1,000.00 720 - 4720 - 3202 -0000 Meals 100.00 0.00 100.00 720 - 4720 - 3203 -0000 Housing 250.00 0.00 250.00 720 - 4720 -3204 -0000 Training and Education 2,000.00 0.00 2,000.00 720 - 4720 - 3400 -0000 Printing and Publishing 5,000.00 2,800.00 2,200.00 720 -4720- 3500 -0000 General Insurance 4,591.00 0.00 4,591.00 720 -4720- 3702 -0000 Equipment Repair Charges 2,500.00 0.00 2,500.00 720 - 4720 - 3707 -0000 Maintenance Agreements 3,300.00 0.00 3,300.00 720 - 4720 - 3709 -0000 Sealcoating 0.00 0.00 0.00 720 - 4720 - 3807 -0000 Lease / Rent 0.00 0.00 0.00 720 -4720- 3900 -0000 Sales Tax 0.00 0.00 0.00 720 - 4720 - 3906 -0000 Admin Charges - General Fund 17,431.00 4,357.74 13,073.26 SERVICES AND CHARGES 46,872.00 9,824.72 37,047.28 720 - 4720 -4009 -0000 Loss On Credit Transactions 0.00 0.00 0.00 720 - 4720 - 4099 -0000 Miscellaneous Charges 1,000.00 101.31 898.69 MISCELLANEOUS 1,000.00 101.31 898.69 720 - 4720 -5200 -0000 C/O & Improvements 720 - 4720 -5300 -0000 C/O Machinery & Equipment 720 - 4720 -5310 -0000 CIO MIS Computer Equipment 720 - 4720 -5400 -0000 C/O Automotive Equipment CAPITAL OUTLAY 720 - 4720 - 6010 - 0000 Debt Service DEBT SERVICE 2008 2008 2008 Budget Y -T -D Variance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,000.00 0.00 28,000.00 28,000.00 0.00 28,000.00 0.00 0.00 0.00 0.00 0.00 0.00 720 -4720- 7010 -0000 Depreciation - Purchased Asset 30,000.00 0.00 30,000.00 720 - 4720 - 7020 -0000 Depreciation - Contributed Asset 0.00 0.00 0.00 DEPRECIATION 30,000.00 0.00 30,000.00 720 - 4720 - 9100 - 0000 Transfer Out - General Fund 0.00 0.00 0.00 OTHER FINANCING USES 0.00 0.00 0.00 4720 PARKING 224,229.00 24,222.48 200,006.52 4721 RIVERVIEW PARKING LOT -3RD ST 720 - 4721 - 3706 -0000 Repair Charges 0.00 0.00 0.00 720 -4721- 3707 -0000 Maintenance Agreements 17,388.00 0.00 17,388.00 SERVICES AND CHARGES 17,388.00 0.00 17,388.00 4721 RIVERVIEW PARKING LOT -3RD ST 17,388.00 0.00 17,388.00 Expense 241,617.00 24,222.48 217,394.52 2 Account Number Description 2008 Budget 720 PARKING FUND 42,383.00 Revenue Total 284,000.00 Expense Total 241,617.00 Grand Total 42,383.00 2008 Y -T -D - 9,504.94 14,717.54 24,222.48 - 9,504.94 2008 Variance 51,887.94 269,282.46 217,394.52 51,887.94 3 ti li THE B? R I H P I A ': I: (IF MINNESOTA Stillwater Comprehensive Plan Draft Downtown Framework Plan Open House We Want Your Input! An open house is scheduled to provide an opportunity for the community at large to review and comment on the preliminary Downtown Framework Plan which will ultimately be incorporated into the update of the Stillwater Comprehensive Plan. The major forces, issues, and opportunities associated with the Downtown have been defined through numerous community input meetings and synthesized into design principles, goals and supportive objectives to shape the vision for Downtown and guide the creation of design alternatives. Concepts alternatives have been prepared for key components of the Downtown Framework Plan. The Framework Plan responds to the goals and objectives that were defined in earlier community visioning exercises for the comprehensive plan. The Framework Plan also integrates the pertinent components of numerous previous studies as well as flood control solutions along the waterfront and Lowell Park. Your input will assist the design team with creating a responsive plan and implantation strategies. One forum for comment will be an open house scheduled for April 8, 2008 between 5:30 PM and 7:00 PM in the Margaret Rivers Room of the Stillwater Public Library. The library is located at 224 North Third Street. The second forum for commenting would be viewing the draft downtown framework drawings of t at http://www.ci.stillwater.mn.us/ and submitting comments by email to 2030planc 'ci.stillwater.mn.us or by United States Postal Service to: City of Stillwater Attn: Bill Turnblad 216 North Forth Street Stillwater, MN 55082