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Home My WebLink About1982 PRC Packets RECREATION COMMISSION January 13, 1982 . The meeting was called to order by Chairman, Linda Kluy at 7:30 P. M. at the Recreation Headquarters Building. Present: (members) John Benson, Duane Nelson, James Swanson, Barbara Avise, Brad MacDonald, Darlene McCabe, Linda Kluy, Dennis Sullivan Also Present: Dick Blekum, C. A. Holmen, Ed Holmen, D. J. Perrenoud, Rod Lawson ELECTION OF OFFICERS FOR 1982 On motion of by John Benson, seconded by Brad MacDonald, Linda Kluy was re-elected chairman and Darlene McCabe was re-elected secretary. Motion carried. . KOLLINER PARK C. A. Holmen and D. J. Perrenoud of Bayport Marine Associates, with their attorney, Rod Lawson, satisfactorily responded to specific questions (as outlined in September 30, 1981 minutes of the Commission) regarding their proposal for the park. They were advised of the covenant which insures public use of the land. Also, they were informed of the rocky consistency of the shoreline at normal pool level. If all goes well, and all permits are granted by the DNR, State and Corps of Engineers, they hope to be using the park land by the 1983 boating season. In order to put the proposal in a more concrete form, Rod Lawson, will write an editive agreement, check it through Dave Magnuson, then submit it to the Commission for further consideration. CORRECTION OF MINUTES On motion of Duane Nelson, seconded by Barb Avise, the December 9, 1981 minutes, regarding Summer Hockey school, were corrected to include the statement that "all schools must run consecutively". SOFTBALL FEES After discussion and on motion of Duane Nelson, seconded by Barb Avise, the Commission unanimously voted to raise the softbal.l fees for use of O'Brien and Croixwood Fields to $10.00 per game slot. (A letter should be sent to Howard Jiran advising the School Recreation Department of the fee increase.) SUMMER HOCKEY SCHOOL Andre Beaulieu asked if he could run his ~hool in August rather than July. The original motion by Dennis Sullivan which the Commission passed specified that the schools must run back to back; therefore he must keep his July time. Meeting adjourned at 9:30 P. M. . Darlene McCabe, Secretary DMc:ds RECREATION COMMISSION February 17, 1982 . The meeting at the Recreation Headquarters Building was called to order at 7:30 P. M. by Chairman, Linda Kluy. Jim Swanson, Barb Avise, Brad MacDonald, Darlene McCabe, John Rahm, Linda Kluy, Dennis Sullivan, Duane Nelson Also Present: Dick Blekum, Jim Fackler, Mayor David Junker, Matthew Binfotd, and Chuck Rogness Present: Minutes of the January 13, 1982 meeting were read and approved. SOFTBALL FEES FOR O'BRIEN AND CROIXWOOD BALLFIELDS The Mayor believes the action of the Commission last month which raised softball fees from $5.00 per game slot to $10.00 was excessive and wants the increase lowered to $8.00 for O'Brien and $5.00 for Croixwood. Mayor Junker reported that Howard Jiran did not think he could sell the $10.00 timeslots. Justification for the increase came from estimated cost figures provided by Jim Fackler. There will be 74 days in the 1982 season that game slots can be utilized. At the O:',Brien ballfield there will be four (4) per nite for a total of 296 slots (two slots per night will be lighted). The Croixwood Ballfield will provide two slots per night for a total of 148 slots. The total number of game slots provided by both fields is 444. The estimated costs for the two ballfields for the 1982 season is as follows: . Lighting/electrical Light Replacement Bases and chalk Maintenance wages Satellite Rental Total estimated cost $3,075.94/ 1,500.00 300.00,1 1,636.00 1,600.00 $8, Ill. 94 $25.42 Expense per game to run lights Miscellaneous Expense per game (Bases, chalk, wages, satellite rental) Expense per game under lights Expense per game without lights 7.96 $33.38 $ 7.96 Cost recovery at different At $10.00 per game slot At $8.00 per game slot At $8.00 per game slot for O'Brien Field (296 slots) At $5.00 per game slot for Croix- wood (148 slots) At $5.00 per game slot proposed rates: $4,440.00 $3,552.00 $2,368.00 ) ) Total $3,180.00 740.00 ) $2,220.00 . After considerabLe discussion it was decided to have a public hearing for the purpose of citizen input regarding the question of fees for the softball fields. That meeting has been set for March 10, 1982 at 7:30 P. M. and will be held in the Stillwater City Hall Council Chambers. (over) . . . RECREATION COMMISSION February 17, 1982 -2- O'BRIEN AND CROIXWOOD FIELD SCHEDULING Mr. Rogness and Mr. Binford, representing the Millroad Inn Fast Pitch team from the St. Croix Valley League, requested the last two game slots on alternating Tuesday, beginning May 4, 1982 through Mid-August. Mayor Junker, represl.enting Thomas Thoreson of the St. Croix Boom Company Fast Pitch softball team, requested the last two time slots on Thursday evenings beginning May 6, 1982 through Mid-August. On motion of Duane Nelson, seconded by John Rahm, the Commission voted to grant both requests. Howard Jiran requested that the schedule remain the same as last year with the exception of Fridays which he wanted available for regular scheduling instead of its former use for re-scheduling rained-out games. MR. JlRAN was granted Fridays; however, the Fast Pitch time slots will be different from last year. It was decided to send Mr. Jiran a letter informing him of the changes in the scheduling and the fees and encourage him to contact Stillwater Township regarding the use of their field. He is also is to be informed of the public hearing scheduled for March 10th. SOFTBALL TOURNAMENT FEES Following discussion, on motion of John Rahrn, seconded by Duane Nelson, the Commission voted to raise the O'Brien and Croixwood Softball field rental races for weekend tournaments from $125.00 to $150.00. (Brad MacDonald opposed the action) MAHTOMEDI HOCKEY ASSOCIATION The Mahtomedi Hockey Association asked to be forvgiven one hour of Ice Time ($52.50) which they reserved but were unable to use as the result of the Mahtomedi School District strike. On motion of Dennis Sullivan, seconded by Jim Swanson, the Commission forgave the one hour of ice time. JAMES FINNEGAN Jim Fackler relayed a request from Jim Finnegan that he be paid in cash ($731.00) rather than compensatory time for one of the weeks he has corning for overtime work. Section 16: Overtime and Compensatory Time, from the City Personnel Regulations for non-union supervisory personnel states". . . . wherever possible employees will be required to take compensatory time off, on a one-to-one ratio, in lieu of receiving overtime". Considering the City regulation and the fact that the money was not budgeted, the request was denied. OTHER BUSINESS What happens to the Trust Income from the Lowell Park Fund? Originally it went to the Park Board and was used to maintain Lowell Park. The Trust Income now goes to the City and is a part of the budget used for park maintenance and the City is responsible for Lowell Park. . . . ~ . J RECREATION COMMISSION -3- February 17, 1982 DUANE NELSON reported that the ISlA figure skaters representing Lily Lake won the traveling trophy in their latest competition. There was discussion regarding figure skating summer ice time. Meeting adjourned at 9:20 P. M. Respectfully, DARLENE MC CABE, Secretary DMc;ds (over) . . . .. - . FAST PITCH Tuesday Night 9 nights 9 games 18 game slots - 1 team ) ) ) all lighted games 1.3 players per slot Expense for lights Misc. Expenses: Total Expense Recovery at $10.00 per slot - Unrecovered Amount Thursday Night 16 Nights 16 games 32 game slots ) ) ) Expense for lights Miscellaneous Expense total expense 15 participants $457.56 $143.28 $600.84 $180.00 % of recovery approx. 30% $420.84 - 1 team 15 participants All lighted games 2.1 players per slot $813.44 $254.72 $1,068.16 Recovery at $10.00 per slot - $320.00 % of Recov~ry approx. 30% $748.16 Unrecovered amount SLOW PITCH 42 Teams 49 nights 394 games (98 lighted) 394 game lots Expense for Lights Miscellaneous Expense Total Expense Recovery at $10.00 per slot Unrecovered Amount TOURNAMENT EXPENSE Approximate 630 participants .63 players per slot $2,491.16 $3,136.24 $5,627.40 $3,940.00 $1,687.40 % of Recovery 72% $815.54 Sp:J;)wa A~E+a~;)as 'aqEJ;)W aual~Ea . 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Anl){ Epu11 uElli~1EqJ Aq ~ap~o 0+ pallE;) SEM ~u1~Eaq ;)11qnd lE1;)ads V l861 '01 q;)~EW NOISSIWWOJ NOI1V:J~J:J~ . . . ~~~, RECREATION COMMISSION June 2, 1982 The meeting was called to order at the Recreation Headquarters Building at 7:30 P. M. by Chairman, Linda Kluy. Present: Jim Swanson, Barbara Avise, Brad MacDonald, Darlene McCabe, Linda Kluy, Dennis Sullivan, John Benson, Duane Nelson, John Rahm. Also Present: Nile Kriesel, Dick Blekum and Jim Fackler LOWELL PARK City Finance Director/Coordinator, Nile Kriesel advised the Commission that the City has applied for a Legislative Commission on Minnesota Resources Grant (LCMR). These funds will be used to acquire river- front property owned by Mike McGuire which is situated between the existing Lowell Park property and the property currently leased to Aiple Towing. The funds will also be used to restore the pavillion, at the foot of Myrtle Street, t@. its original design and condition. If the grant application is approved, it will cover 50% of acquisition cost, 38% of propaty development cost, and 12% toward construction or restoration costs. Discussion favored consideration of using a portion of the Lowell Park Trust Fund for these projects. There is also some land which the railroad is interested in selling which is south of the existing park. There is a possibility that some development can take place on the land leased by Aiple within the next five to six years. Following approval of the preliminary grant application, a committee consisting of Linda Kluy, Duane Nelson, Barbara Avise and Darlene McCabe will look into some long-term ideas for total property development. SUMMER EMPLOYEES AT LILY LAKE JIM FACKLER presented the following list of people for lifeguards to be approved by the Commission: Monica Bub~rl, Maureen McDonough, Cathy Powers, Vickie Jirik; with standbys: Davia Tautvydas, Lisa Branum, Kristine Martin, Polly Wohlers, Michael Lund, Laura Albertson, Sue Bronson. Following discussion of qualifications of the applicants, a motion was made by Dennis Sullivan to hire those listed above; seconded by Jim Swanson. Motion carried. Following discussion of the wage scale for lifeguards, Jim Swanson made a motion to raise each category 10~ per hour; seconded by John Benson. Motion carried. (over) . . . ~ June 2, 1982 Page 2 HOCKEY SCHOOL UPDATE - SUMMER SESSION Wayne Orn came in with a four week school, the bill for which will be $8,490.00. He has paid his advance payment of the required $5,200.00. Andre Beaulieu will only have a one week school (41\ hours), which will cost him $2,475.00. Mr.Beaulieu requested that the advance payment of $5,200.00 be waived in his case and that he instead pre-pay his total bill. Mr. Orn, hearing of that proposal, requested that all but $2,4~5.00 of his pre-payment be returned to him. On motion of by Duane Nelson and seconded by Jim Swanson, the Commission accepted Mr. Beaulieu's request and denied Orn's. Motion carried. HOCKEY FEES FOR 1982-83 SEASON Jim Fackler provided the Commission with the projected total arena operating expense for 1982-83 to give a realistic idea of the cost for the fiscal year $111,974.22 Actual cost for January 1 through July and estimated cost for October-December 31st $65,700.00 Capital Outlay: Roof - . Cabinet - Compressor - Spectator Heating - , Hockey Board Supports - Ceiling $20,000.00 2,000.00 20,000.00 ,18,200~00 2,000.00 3,500.00 Total $65,700.00 Total projected expense including capital outlay - $177,674.22. Discussion provided an indication that $82.00 per hour for ice time for 1,360 hours would be needed to meet expenses, not including capital outlay. Capital outlay and general repairs must be included in the arena budget. Decision on hourly ice rates deferred until next meeting which was set for June 9, 1982. KOLLINER PARK Discussion on a letter received by the City Attorney from Rod Lawson prompted a request that each Commission member be provided a copy for study. The meeting adjourned at 10:00 P. M. Darlene McCabe, Secretary DMc:ds . .. . RECREATION COMMISSION June 9, 1982 The meeting was called to order at the Recreation Headquarters Building at 6:00 P. M. by Chairman Linda Kluy. Present: Jim Swanson, Barbara Avise, Brad MacDonald, Darlene McCabe, LindaKluy, Dennis Sullivan, John Benson, Duane Nelson Also Present: Dick Blekum and Jim Fackler 1. ARENA ICE RATES Following discussion and on motion by Jim Swanson, seconded by John Benson, the Commission voted to raise rates by $5.00 per hour to be effective September 1, 198~ through April 15, 1983. The Commission will in the future send School District No. 834 a letter reflecting possible rate increases one month prior to their February budget meeting. On motion of Darlene McCabe, seconded by Jim Swanson, the Commission added a commercial rate and classification for commercial enterprises. Motion carried 2. On motion of Jim Swanson, seconded by Brad MacDonald, the Commission set the following rates and classifications for the 1982-83 season: Low Rate - $52.50 - District No. 834 Old Timers Leagues Hockey Association (To include programs and tournaments in which proceeds go to the Association) Figure Skating Normal Rate - $57.50- School District No. 834 Forest Lake Chisago All outside School Districts outside of old Timers Leagues Commercial Rate - $60.00 -Hockey Schools Clinics Varsity Games KOLLINER PARK Following discussion and on motion by Duane Nelson, seconded by Barb Avise, the Commission decided to send a letter to Rod Lawson stating what terms we feel one acceptable and await his tentative lease. Meeting adjourned at 7:30 P. M. DARLENE MC CABE, Secretary Recreation Commission DMc:ds ~[NJ[Q)[R1~ [85~~QJJ[l~~Q~ ~(Q)~~~W ~~G=u(Q)(Q)[l "\ will never forget 10 thank those who helped me get where I am today" ANDRE BEAULIEU 'YhtA / ! ( .(,,/ 7~'3 September 2, 1982 Stillwater Recreation Commis sion 1208 South Greely Street Stillwater, MN 55082 Dear Chairman: I would like, at this time to make my fonnal application for ice time at Lily Lake Arena for the summer of 1983 in regards to my hockey school. . The r.-equest for iC~t,i~ during the month of June, beginning wi th ~e 13th)unQl J~y Is t (3 weeks). If you de- sire any additional informaHon or hav~linyquestions, please call me at 430-1160. e I would appreciate if you could let me know as soon as possible so I maybe able to make plans for my advertising and promotions. Yours truJ_y, {//l / - ~~ 4;.::;7 .' A(".4.,~: ",I" {'(':;," ,..,.~z5~.C:.~f.z.<</ _~~e,-<-~\. t' II (..,.v /...,7 Andre Beaulieu F"S. I was very pleased with the Summer Hockey School as a first year operation last summer. The ice was excellent and your staff did an excellent job in maintaining the arena. f I \ \ ;~ 'c. .Ly l iI-"'t, ~J r~ .:../ ") )' e 872 SUNRISE COURT STILLWATER, MINNESOTA 55082 (612) 430-1160 . Phone: 612/439-6121 CITY OF STILLWATER ~AYOR DAVID C. JUNKER On the Beautiful St. Croix 216 North Fourth Street STillWATER, MINNESOTA 55082 FINANCE DIRECTOR-COORDINATOR NILE L. KRIESEL COUNCI LMEN: BARBARA AVISE ANNE MARIE BODLOVICK BRAD MAC DONALD HARRY D. PETERSON CITY CLERK DOROTHY R. SCHNELL September 9, 1982 CITY ATTORNEY DAVID T. MAGNUSON MEMO TO: FROM: RE: PARKS AND RECREATION COMMISSION NILE KRIESEL ICE TIME FEES FOR HIGH SCHOOL It has come to my attention that there is a problem concerning the recent ice time fee increase for the High School. Apparently school officials are questioning why the fees for the High School were set higher than the fees for other users. I was not directly involved in the recent discussion of the new ~ fees; however, over the last four years I have been directly involved in other issues involving the Ice Arena. One of the biggest issues concerned the condition of the Ice Arena itself and at one time I was meeting with representatives of ISD 834 and SCHVA to identify what improvements were necessary and to try to find a way to finance these improvements. My first meeting was with the School Board and I had asked the Board if a direct contribution would be possible to help defray the costs of the improvements which were estimated to be in excess of $100,000. I recall being told by the Board that a direct contribution would be difficult but that perhaps their contribution could take place through specialized rate structure. This was never formalized and the meetings discontinued when it became evident to me that a direct contribution was not forthcoming. I then asked the City Council to proceed with the improvements and consider recovering the costs of the improvements through City tax levies and user fees. e . e . .. PARKS & RECREATION COMMISSION September 9, 1982 Page 2 I think what should be pointed out to the School District is the fact that the City has expended a considerable amount of money (well in excess of $100,000) to bring the arena up to standards that are acceptable to the League/conference officials to insure home ice usage for conference games and, of course, for local programs. The rates that are presently set don't even come close to recovering the lcost of operations let alone the substantial cost of the recent (and pending) improvements. Further the school district should recognize that they receive special considerations for ice time usage on an on-going basis. They are number one on the priority list and the schedule has to be structured around' the times that they contract for. To me this is justification alone for having a rate differential. I am sorry that I was unable to attend tonite's meeting; however, should there be further discussions on this matter, I will try my best to be available to join in on the discussion or to answer any questions you might have for me on this matter. Rec commission reconsidersfee By JOHN GILLSTROM Sports Editor The thunder rumbling over the Stillwater's Lily Lake sports complex lessened somewhat Monday night, but it hasn't disappeared. In a special meeting, the city's recreation commission voted to in- crease usage fees to $14 for the Lily Lake softball diamonds, exactly half of the $28 fee voted on by the commission March 2. The reconsideration vote came on the heels of a large out -cry by area softball teams that the $28 figure was "unaffordable." The fees were lowered after it was decided some costs at the complex should not be charged solely to softball players, while other costs could be reduced. In its March 2 meeting, the com- mission set a flat fee of $28 based on an estimated $12,510 in costs and 450 available time slots Q hour, 15 minutes each). Monday night, it reduced the fee hike to $14 by cutting out $3,872 spent on park maintenance and by deciding to purchase new, more efficient lighting which would cut the city's utility bills by $2,250. There also was $616 in miscellaneous cost reductions. The $6,738 in cuts brought 1983 fees down to $14. By comparison, 1982 fees were $8 for unlighted field times and $10 for lighted field times. In 1981, there was a flat fee of $5. The biggest factor in lowering the rates was park maintenance costs. According to one commission member, Mayor Harry Peterson did not feel it was fair to charge softball players for maintaining the two softball fields, when Ehe public is not charged a usage fee for maintenance of the city's other parks such as Pioneer, and Lowell. The city is also expected to invite bids for the purchase of new lights for the main softball diamond. One brand of lighting the city officials have looked at uses less than half the kilowatts the present lighting system uses. If those lights were purchased, the city could see its utility bills drop from $4,500 to $2,250 this summer. The new lighting system would not only be more ef- ficient, it also would have a better light distribution, one official said. But discussion of the usage fees isn't over yet. Several softball team spokesmen reportedly still are upset with the $14 fee and plan to air their complaints at the city council meeting tonight at 7:30. .fV "f~". RECREATION COM}1ISSION SEPTEMBER 9, 1982 .The meeting was called to order at the Recreation Headquarters Building at 7:30 P. M. by Secretary, Darlene McCabe. Present: Duane Nelson, John Benson, Dennis Sullivan, Darlene McCabe, Brad MacDonald and Jim Swanson Absent: Linda Kluy, John Rahm, Barbara Avise Also Present: C. J. Knoche, School District 834 Athletic Director; Ken Pedersen, Assisnant Superintendent of School District No. 834 Wayne Orn The minutes of the last meeting were approved as read. C. J. KNOCHE - Ice Rates MR. KNOCHE expressed dissatisfaction with the rates set by the Commission because it set two rates besides commercial rates. He said if the rates remained at the $57.50 per hour rate, he would have to cut 17~ hours of ice time - the equivalent of three weeks of junior varsity ice time. He wanted to know the rational for the rate change. The Commission justified the change for a number of reasons: School District 834 gets first choice of times; many of this District's users are not citizens of Stillwater; the Hockey Association is the largest user of ice time; figure skating club gets hours that no one else wants; Old Timers are basically Stillwater residents. .. Mr. Pedersen and Mr. Knoche appreciated the fact that the Commission will be setting rates in February, before the District finalizes its budget. Mr. Pedersen said he understands the Commissions; problem (lack of funds) because the School District was dealing with the same one. As Mr" Knoche and Mr. Pedersen were preparing to leave, Brad MacDonald said that for the $800.00 that the City wouldn't take in because of the $5.00 rate differ- ence, he was not willing to see Junior Varsity Hockey cut by 17~ hours. Therefore, he made a motion to reduce the School District's rate by $5.00. Motion was seconded by John Benson. After antimated discuss-ion the motion passed. This motion was an exception of the rate, for this year only. WAYNE ORN - HOCKEY SCHOOL-SUMMER MR. ORN requested the dates of June 11, 1983 to July 2, 1983 with a total of 141 hours, to run his eighth annual hockey school program. Specific times for the above dates are listed in a letter from Mr. Orn, dated August 27, 1982. After conultation with Jim Fackler and following discussion, the Commission unanimously passed a motion by Brad MacDonald, seconded by Jim Swanson, to grant Wayne Orn's request. MR. ORN also asked about the possibility of allowing only one hockey scheol during the summer. The Commission responded that it would be illegal to give exclusive rights to one school. Brad MacDonald suggested that the Commission consider Orn's request and that Dave Magnuson's opinion be sought. . '" ..".... ,....1iI P RECREATION COMMISSION September 9, 1982 Page 2 eMR. and set ORN also asked for an explanation of the differences in the ice rates what he could expect to pay for ice next year. New rates will not be until February. Following discussion on the amount of deposit required by Summer Hockey Schools, Duane Nelson made a motion that Wayne Orn pay $2,500.00 on the first day of his school and any additional school be required to pay $2,5001 or the total bill if less, on the first day of their school. The schools must run concurrently. Seconded by Jim Swanson and passed unanimously. WAYNE ORN - PRO SHOP - DURING WINTER SKATING SEASON Following discussion, the Commission decided to check with David Magnuson as to City policy regarding services. (Do services have to be bid?) Commission concensus: The service is needed. Liability should be considered. Decisions tabled until the next meeting after the opinion is received from the City Attorney. ANDRE BEAULIEU - SUMMER HOCKEY SCHOOL In a letter dated September 2, 1982, Mr. Beaulieu formally applied for summer ice time at Lily Lake Arena - from June 13, 1983 to July 1, 1983 (3 weeks). Following discussion and on motion by Dennis Sullivan, seconded by Duane Nelson, the Commission denied Mr. Beaulieu's request stating that he would have to reschedule his school to precede or follow Mr. Orn's school ewhiCh will run from June 11 through July 2nd. Motion was passed unanimously. LOWELL PARK DICK BLEKUM presented the Commission with an update on the park improvement plan. DUANE NELSON voiced a concern regarding the condition of the levee as the result of cables, ropes, stairs, etc. from The Jubilee and The Discovery. (No action was taken.) REPLACEMENT EMPLOYEE FOR ARENA Following Affirmative guidelines, the 65 applicants for the job were, by authorization of the Commission screened by Jim Fackler and Dick Blekum. September 15th at 7:30 P. M. was set for a special meeting at which the Commission will further narrow the applicants. Meeting adjourned. Darlene McCabe, Secretary DMcC: ds . . Sp : ::PWQ AXB4axoas 'aqBJow aualxBQ .pauxnOrpB 2U14aam aql 4sqxaH sBmoql . sS1at1. aUUBXOlI uosl0 qdasof UOXXBJOW uaqda4S a~SXBZ AXJJaf mAl)! q4aUUa)! nBap1lag: PTL\.BQ uosxapun~ aUBnQ B~SU1d P1L\.BQ :U014Bxap1suoo xaq4xnJ xOJ aldoad aU1u 2u1~0110J aq4 04 S4UB01lddB aq4 pa~oxxBu u01ss1IDlliOJ aq4 'sau1lap1n~ U0140V aA14B~1JJV 2U1~0110d VNalIV aHI lIOd aaXOldWa INaWaJVld~ mn~alg: ~o1Q 'xal~OBd m1f :4uasaXd oSlV uBA1llnS s1uuaQ 'P1BuoQoBW pBXg: 'Anl)! Bpu11 :4uasqV UOSUB~S m1f pUB aS1AV qXBg: 'aqBJow aualxBQ 'mqBlI uqOf 'UBA1llnS S1uuaQ 'uosuag: uqOf :4uasaxd oaqBJowaualxBQ 'AXB4aXOas Aq .W .d O(:L 4B 2u1Pl1ng: sxa4XBnbpBaH U014BaXOalI aq4 4B xapxo 04 pallBo SB~ U01SS1illmoJ aq4 JO 2u14aam lB10ads V . Z86l '~l lIag:WaldaS NOISSIWWOJ NOIIV~J~ Phone: 612/439-6121 ... , ~~ CITY OF STILLWATER e MAYOR DAVID C. JUNKER On the Beautiful St. Croix 216 North Fourth Street STILLWATER, MINNESOTA 55082 FINANCE DIRECTOR-COORDINATOR NILE L. KRIESEL COUNCILMEN: BARBARA AVISE ANNE MARIE BODLOVICK BRAD MAC DONALD HARRY D. PETERSON CITY CLERK DOROTHY R, SCHNELL September 24, 1982 CITY ATTORNEY DAVID T. MAGNUSON MEMO TO: FROM: RE: INTERVIEW COM}1ITTEE FINANCE DIRECTOR/COORDINATOR ORAL INTERVIEW OF ASSISTANT ICE ARENA MANAGER CANDIDATES e From my review of material related to oral interview techniques and after consulting with Karen Olson, Labor Relations Consultant (who is also a specialist in Affirmative Action and EEOC requirements), would offer the following suggestions regarding the upcoming interviews with the Assistant Ice Arena Manager candidates: (1) Each can~ate should be given a brief description of the job (i.e. working hours, duties and responsibilities, employee benefits, expected salary, etc.). (2) Each candidate should be asked five to ten questions. All candidates should be asked bhe same questions (a candidate may be asked other questions in order to clarify an answer to a particular question). The questions should be based on the job description and struc- tured so as to determine the candidates. . (a) Knowledge of Ice Arena type equipment and machinery; (b) Record keeping skills; (c) Supervisory skills; and (d) Other experience or qualifications relevant to the job description. (3) Each candidate should be asked to respond to the following questions or statement: (a) (This should probably be the first question) Please tell us about your past job experience and/or job skills you feel you have that would qualify you for this position. Also is there any reason why you cannot be expected to be at work during the ho~rs that were prev- iously stated. (b) (This should probably be the last question) Is there anything else you would like to say. Do you have any questions about the job? (4) The interviews should be taped. Discussions by the committee does not and probably should not be taped. e e e -2- .. .,i# (5) Each member of the committee should independently rate the candidate. Rating comparisions should not be made until all candidates have been rated. (I have enclosed a sample rating sheet). (6) The committee should summarize the procedures used for the oral interview. The summary should state, in part, that all candidates were evaluated according to job relevant qualifi- cations and the successful candidate appeared to be the most qualified person for the job. If possible, candidates should not be denied for specific reasons, such as "the candidatewas not selected because he/she could not change blades on the resurfacers; or the candidate did not have a car and the committee did not think the candidate could get to work; or the candidate appeared nervous and probably couldn't handle the pressure", etc. Again the selection should be based on how the candidates were rated on job relevant qualifica.tions. Finally, the committee will probably want to give each candidate some information regarding the salaries and benefits. I have, therefore, enclosed on a separate page some information relevant to the Assistant Ice Arena Manager's position. To my know- ledge the Council has not yet set the salary for this position. Steve Finnegan was being paid $6.10 per hour at the time of his departure. Steve had about five years experience as a part- time arena employee and about one year as a full-time Assistant Ice Arena Manager. The candidates should probably be told that the starting salary would be in this area ($6.10 per hour), but would have to be set after the Council discusses the qualifications of the successful candidate (i.e., salary will be commensurate with job relevant qualifications). Call me if you have any. questions regarding this matter. Nile Kriesel P. S. All candidates to be interviewed have received copies of the job description. e e - ~... 1260 Pifth Avenue Windom, MN, 56101 ,~ September 2, 1982 Ms. Dorothy Schnell 216 1Jorth Fourth street Stillwater, llli. 55082 Dear 1113. SchnGll: I would like to ta."l{8 this opportunity to express my interest in the position of Assistant Ice Arena Nanager. I am presently employed as the Assist@lt Manager of the Windom, V~. Ice Arena, 1'1y main interest in the position with Stillwater is to have an op,ortunity for growth and increasing responsi bili ty. Tvly educational background includes courses in special recrGational faci1ities like ice arGnas, state and local finance, accou.YJting, and recreation administration. I have experience in administering ice facilities; supervision of arena maintenance, staff, and activities; o:p::::rat;ion of ice maintenance equip;nent; and ars;lla promotions. I have also worked with Youth Hockey Organizations both as a coach ~~l an arena administrator. I am interested in interviewing with you. If there are any application :forms to fill out or questions you have please COy~t;O).ct me. Ycu \'ii11 find a copy of my resume enclosed. Tha..~k YC.'U fo:>:: YO'Jr time and consideration. Sincerely yours, · fl' Stephen R. McCarron e Dear Arena Manager: President: Gordon Roth 1st. Vice President: Mike Brooks 2nd. Vice President: Chuck Pappas Secretary: Craig Panning Treasurer: Tim Johnson MINNESOTA ICE ARENA MANAGER'S ASSOCIATION September 7. 1982 Attached you will find a copy of results from the arena survey you completed in August. ~ Of the 105 surveys mailed out. 40 were completed and returned by the deadline date. Results have been mailed to only those 40 arenas; as re- quested by the general membership of the M.l.A.M.A.. The M.l.A.M.A. would like to thank you for taking your time to complete and return the survey. Hopefully the results will be of benefit to you as you make decisions and recommendations for the operation of your facility. ~ . Thank-You. Officers M. LA.M.A. II' . . . 105 surveys were sent out and 40 were returned. e l. RENTAL RATES: A. Hourly charge for ice rental: Present(Fall 1982) Proposed Prime /I rinks Non-Prime fi rinks Prime fi rinks Non-Prime II rinks $40.00 5 $20.00 2 $50.00 2 $30.00 2 47.50 1 27.50 1 55.00 4 35.00 1 50.00 8 35.00 4 57.50 1 40.00 1 52.50 1 40.00 6 60.00 8 45.00 2 55.00 7 45.00 7 63.00 1 50.00 5 57.00 1 47.50 1 65.00 4 52.50 1 57.50 2 50.00 5 55.00 2 60.00 13 55.00 6 60.00 4 65.00 2 60.00 2 65.00 1 B. Advanced deposit required: Amounts: NO? 14 YES? 22 - $10.00 hr. 5 15.00 hr. 2 20.00 hr. 8 25.00 hr. 2 30.00 hr. 2 10% rental 1 Full Payment 2 c. Special Rates: NO? 24 YES? 13 The types of discounts the 13 arenas offer is as follows: Groups given discounted,price includeHockey Assoc, High School, Figure Skating Club, and Hockey Schools. - $5.00 off regular rates 5 - $10.00 off regular rates 4 - 15% discount 1 - half price 1 - 1 hr. free ice wi each open skating membership sold 1 - credit for work done at arena 1 D. Additional fees for equipment used: Type and amount of charges - Scoreboard NO? 27 YES? 5 - Game Nets - Locker Room - Equipment Drying Room 1 - $5.00 per game 2 - $10.00 per game 1 - $15.00 per game 1 - $25.00 weekend tournament 1 - $5.00 per game 1 - $2.00 per use 1 - $85.00 per season e e e - RENTAL RATES (Cont.) . . 1 E. Do you have meeting room facilities: NO? 20 YES? 7 If yes, is there a charge? NO? 10 Kinds of charges - Non Profit or community groups free usage - $10.00 per usage $15.00 per usage - $10.00 per hour or $35.00 per day - $30.00 per usage - $12.00 first hour, $3.00 each additional - $25.00 four hour blocks of time - $5.00 per hour - 3 hour minimum II. STAFF SALARIES: YES? 17 4 3 2 1 1 1 1 1 A. Facilities returning responses to this question were classified in two groups. This will hopefully give a more accurate account of staff salaries. Class A facility: Year round ice operation, sometimes a second ice sheet and/or other multi-use activities, i.e. swimming pool, racquetball. 12 twin cities responses 6 outs tate responses Class B facility: 18 of 40 responses Ice operation Nov. thru March. The other use (i.e. tennis, roller skating or dry , 7 twin cities responses 15 outstate responses POSITION SALARY /I RESPONSES 1982 II RESPONSES 1983 Manager (class A) 20,000-23,000 23,001-25,000 25,001-27,000 27,001-30,000 30,001-33,000 33,001-35,000 4 3 3 2 3 x (class B) 17,000-20,000 20,001-23,000 23,001-25,000 25,001-27,000 27,001-30,000 30,001-33,000 8 3 3 o 3 x Asst. Manager (class A) full time responses 15,000-17,000 17,001-20,000 20,001-23,000 23,001-25,000 1 1 3 x (class B) fulltime responses 12,000-15.000 15,001-17,000 17,001-20,000 20,001-23,000 2 2 2 x -2- " 3 o 5 1 2 2 3 4 1 1 1 2 1 x 2 2 1 3 1 1 months either multi- floor activities). 22 of 40 responses ~ 1982 averg. $25,462 1983 averg. $27,476 1982 averg. $22,197 1983 averg. $23,741 1982 averg. $20,278 1983 averg. $22,001 1982 averg. $16,092 1983 averg. $17,423 -3- STAFF SALARIES (cant.) B. Salaries of Figure Skating Instructors Director/Head Pro $6.50 p/hr. 7.50 p/hr. 8.00 p/hr. 10.00 p/hr. 12.00 p/hr. 12.50 p/hr. 13.00 p/hr. 14.00 p/hr. 15.00 p/hr. 16.00 p/hr. 17.00 p/hr. 18.00 p/hr. 40% of gross from lessons Instructors $3.35 p/hr. 6.00-8.00 p/hr. 8.00-10.00 p/hr. 11.00-15.00 p/hr. e II I. BUDGET 11 of arenas 1 1 1 2 2 1 1 averg. $12.85 p/hr. 1 2 3 1 1 1 4 7 5 9 averg. $8.98 p/hr. A. How many munths a year is your facility in operation. (40 total responses) Numbers under months indicated responses for that particular month. e Ice Sheet III Jan Feb Mar 40 40 38 Ice Sheet 112 Apr 14 June July 19 May 8 Aug 14 14 Jan Feb Mar Apr May June July Aug 10 10 9 3 2 2 2 2 Swimming Pool Jan Feb Mar Apr May June July Aug 4 4 4 4 5 8 8 8 Other facilities listed and months of operation: Racquetball Tennis Tennis Gymnasium Roller Skating Senior Center Fitness Center B. Budget Amounts - Jan. thru Dec. Jan. thru Dec. April thru Sept. Jan. thru Dec. April thru Oct. Jan. thru Dec. Jan. thru Dec. Sept 11 Oct Dee Nov 32 39 40 Sept 2 Oct Nov Dee 8 10 10 Sept 4 Oct Dee Nov 4 4 4 II responses 2 2 1 2 2 1 1 In tabulating the responses to this section, the facilities were divided into the same two classifications as with the salary information. Class A facility: Year round ice operation, sometimes a second ice sheet and/or other multi-use activities, i.e. swimming pool, racquetball. -4- . BUDGET (cont.) . 12 Twin Cities responses 18 of the 40 responses 6 Outstate responses e Class B facility: Ice operation November thru March. Other months either multi-use i.e. tennis. roller skating or dry floor activities. 7 Twin Cities responses 22 of the 40 responses 15 Outstate responses SALARIES AMOUNTS II of RESPONSES II of RESPONSES 1981 ACTUAL 1982 PROPOSED Part Time Class A $10,000-20.000 3 3 20.001-30,000 6 5 1981 Averg. $33,668 30.001-40.000 2 5 1982 Averg. $34.752 40,001-50.000 2 2 50.001-75.000 2 over 75,000 1 1 Class B $ 3,000- 6,000 3 2 6,001-10.000 1 4 1981 Averg. $14.092 10.001-15,000 3 2 1982 Averg. $14,376 15.001-20,000 2 3 20,001-25.000 1 1 over 25.000 1 1 Full Time Class A $20,000-40.000 3 3 e 40,001-60,000 8 6 1981 Averg. $58.915 60,001-80.000 1 3 1982 Averg. $66,067 80,001-100,000 3 3 over 100,000 1 2 Class B under $20.000 2 x $20,001-40,000 7 7 1981 Averg. $40.041 40.001-60.000 3 4 60.001-80.000 0 0 1982 Averg. $44.427 80.001-100,000 2 1 over 100,000 x 1 Utilities Class A $20.000.,.40,000 4 4 1981 Averg. $58,108 40,001-60.000 6 5 60,001-80.000 5 6 1982 Averg. $67.092 80.001-100,000 1 2 over 100,000 1 1 Class B under $20,000 3 3 1981 Averg. $29,881 $20.001-40.000 6 9 40.001-60.000 3 2 1982 Averg. $32.645 60,001-80.000 x 1 e -5- . BUDGET (cont.) . SALARIES AMOUNTS 11M RESPONSES II of RESPONSES 1981 ACTUAL 1982 PROPOSED e Insurance Class A under $3,000 1 1 $ 3,001- 6.000 3 5 1981 Averg. $12.005 6.001- 9.000 2 1 9.001-12,000 1 x 1982 Averg. $12.096 12,001-18,000 1 2 18,001-24.000 3 1 over 24,000 1 3 Class B under $3,000 3 3 1981 Averg. $7.403 $ 3.001- 6,000 1 3 6,001- 9.000 1 1 1982 Averg. $7,160 9,001-12.000 2 x 12,001-18,000 1 3 Supplies Class A $10,000-20,000 5 7 1981 Averg. $30,195 20.001-30,000 3 1 30.001-40,000 1 1 1982 Averg. $29,538 40,001-50,000 3 2 over 50,000 2 3 Class B under $5,000 5 4 $ 5,001- 7,000 1 2 1981 Averg. $6.614 7,001- 9,000 2 2 1982 Averg. $7.431 e 9,001-11,000 1 3 over 11,000 2 1 Capital Class A N/A Class B N/A C. Are your revenues meeting your operating expenses? Class A NO? 8 YES? 10 Class B NO? 11 YES? 5 What are your revenue projections? AMOUNTS /I of RESPONSES II of RESPONSES 1981 ACTUAL 1982 PROPOSED Class A under $100,000 2 2 $100,001-150,000 0 1 1981 Averg. $231.797 150,001--200,000 5 2 1982 Averg. $227.629 200.001-250,000 5 5 250,001-300,000 2 5 300,001-350.000 1 2 350,001-400,000 2 1 e Class B under $50,000 2 2 $ 50,001-60,000 2 1 1981 Averg. $79,286 60,001-70,000 1 2 70,001-80,000 2 2 1982 Averg. $90.542 80.001-90,000 2 2 90,001-100.000 1 4 over 100,000 2 4 -6- ------ IV. FEES AND CHARGES . e e HIGH SCHOOL: Conf./NonConf. -$100 plus 75% of gate, to arena -$220 plus 50% of gate, to arena -$320 plus 50% of gate, to arena -$340 plus 60% of gate, to arena -$300 single $505 double plus 60% of gate, to arena -$400 single $500 double no gate -$187.50 single $375 double -$210 single $320 double plus 50% of gate, to arena -$490 single $550 double plus 50% of gate, to arena -$275 single $375 double plus 50% of gate, to arena -$500 p/game no gate -$350 for two games no ~ate -$155'p/game plus 50% of gate after $2,000 for the season -$315 p/game plus 60% of gate, to arena -$300 p/game plus 60% of gate, to arena -$300 p/game plus 50% of gate, to arena -$85 p/hr. plus 50% of gate, to arena -100% of gate -70% 1 30% split on gate -$100 p/hr. -$60 p/hr. school pays personnel -$65 p/hr. -$55 p/hr. plus $15 p/hr. for security -$245 school pays personnel $285 arena pays personnel College -50% 150% split school and arena -$165 p/game plus 50% 1 50% split -single $345 double $630 plus 60% 1 40% split -$250 p/game -$350 p/game -$350 p/game plus extra help -$50 p/hr. -$55 p/hr. plus $15 p/hr. for security Other -$45 p/hr. - broomball -50% / 50% - senior hockey A.2 Do you provide schools with free admittance passes? NO? 21 YES? 12 How many per game? RESPONSE 1 8 10 12 15 All Teachers tJ of RESPONSES 2 2 2 4 1 1 e -7- /I of Responses 7 1 5 6 4 ~ FEES AND CHARGES (cont.) e B. Indicate fees you charge for lessons: Tot group lessons Response $10.00 or less $11. 00 - $15. 00 $16.00 - $20.00 $21.00 - $25.00 $26.00 - $30.00 Youth group lessons Response $10.00 or less $11. 00 - $15. 00 $16.00 - $20.00 $21.00 - $25.00 $26.00 - $30.00 over $30.00 Averg. $17.95/lesson /I of Responses 4 3 3 Averg. $21.09/lesson 6 5 2 Adult group lessons Response $15.00 or less $16.00 - $20.00 $21.00 - $25.00 $26.00 - $30.00 over $30.00 II of Responses 3 5 Averg. $24.21/lesson 4 3 4 e Number of Classes p/lesson Tot, Youth, Adult: Response /I of Responses 5 1 6 9 8 23 9 6 10 17 11-15 lessons 7 more than 15 2 Response 15 min. ~ hr. 3/4 hr. 1 hr. Length of Class Tot, Youth Adult: C.1 Indicate the rate you charge for public skating sessions? ADULTS YOUTH Responses under $1.00 $1.00 $1. 25 $1.50 $1.75 $2.00 II of Responses 2 11 7 7 2 4 Responses .50 or: lower .75 $1 . 00 $1. 25 $2.00 Others e Response Family $4.00 II of Responses 1 -8- /I of Responses 1 29 6 18 II of Responses 9 3 15 4 1 FEES AND CHARGES (cont.) ..; TOTAL NUMBER OF PUBLIC SKATING HOURS PER WEEK Response 3 hrs. or less p/week 3~ - 6 hrs. p/week 6~ - 10 hrs. p/week 10 - 13 hrs. p/week 13 - 16 hrs. p/week 17 or more hours p/week Average number of Public Skating hours per week - Monday thru Thursday Friday thru Sunday 5 3/4 5 1/4 1/ of Responses 3 10 8 3 7 3 Weekly Average 10 1/4 It C.3 Do you do any special advertising or promotions for your public skating sessions? NO? 14 YES? 15 Types of advertising or promotions Response Phone Message Newspa?er Radio Flyer - Brochures Schedule Cards Sign Board Disco Skating Free give away & prizes Businesses sponsor Free open skating (I of Responses 10 5 5 4 4 2 2 2 1 C.4 What is your average attendance during public skating sessions? Monday thru Thursday Friday thru Sunday 47.5 112 e C.5 Do you sell discount books or memberships? NO? 23 YES? 9 Types and Prices: - 10 admissions (Adult $12.50, Youth $10.00, Family $40.00) 25 admissions for $10.00 or 50 admissions for $15.00 10 admissions ($7.50) 10 admissions ($8.50) Season memberships: Individual Youth Family $20.00 $10 . 00 $ 5.00 $20.00 $11. 00 $20.00 $40.00 $26.00 $20.00 + $5.00p/ind. -9- 'FEES AND CHARGES (cont.) r C.6 What is your charge for skate rental? e Response None available .50 .75 $1.00 $1.05 1/ of Responses 19 8 5 3 1 C.7 What is your charge for skate sharpening? Response $1.00 $1. 25 $1. 50 $2.00 1/ of Responses 16 8 9 1 D. Do you offer Patch & Free Style sessions? NO? 23 YES? 13 Length of Patch Session Responses /; of Responses 45 minutes 6 1 hour 6 Length of Free Style Session Response /; of Responses 45 minutes 6 1 hour 6 Cost of Patch Session Response II of Responses e $1.50 1 $1.75 1 $2.00 1 $2.25 1 $2.50 4 $3.00 2 Cost of Free Style Session /; of Responses $1.50 2 $1.75 1 $2.00 4 $2.25 1 $2.50 1 $3.00 1 E. Do you sell advertising in your facility? NO? 17 YES? 21 Type of advertising: Response II of Responses Zamboni 17 Scoreboard 5 Walls (banners/signs) 10 Hockey programs 1 Lit panels 1 . -10- J e . e FEES AND CHARGES (cont.) Approximately Yearly Income from Advertising: The following amounts were listed $300 $1200 $500 $1500 (2 responses) $600 $2300 $650 $3000 $1000(3 response) $4000 $1100 $5000 for life of Zamboni $1100 for 10 year panels v. DRY FLOOR ACTIVITIES A. What type, if any dry floor activities do you sponsor during non-ice season? The responses listed were as follows: tennis concerts home builders show banquets conventions art shows baseball practice circus class reunions dog shows flea markets pig shows wrestling tourn. retail sales implement shows picnics racquetball boat shows antique shows crusades roller skating dances auctions harvest festival teen cntr. program pro wrestling wedding receptions ,production co. practice pro boxing arts & craft shows industrial shows cooking school tough man boxing auto shows industrial shows carnivals horse shows sports shows business meetings camper shows company picnics telethon B. How much do you charge for a typical dry The responses listed were as follows: - $350 p/day plus 6% of gross - $200-$1000 p/day - $225-$675 p/day - $475-$2000 p/day - $250-$350 p/day - $125 p/day - $75 p/day - $450 p/day - $350 p/day floor rental? - $400 p/day - $500 p/day (2 responses) - $500 p/weekend - $170 p/day plus wages - $300 p/program plus $100 setup - $35 p/hr. - No admission ($200 first day $175 each day following) Admission ($375 first day $200 each day following, 10% of gross over $2000) VI. UNIQUE IDEAS IN YOUR FACILITY The responses listed were as follows: - Permanently painted the white lines on concrete floor - Installed heat recovery system (5 responses) - Installed capacitators on compressors and motor (3 responses) Decorative banners for advertising - Installed time clocks on compressors - Parking lot lights on separate circuit - Shut down compressors when possible ( 3 responses) - Developed Management Procedures manual - Use ~ lights for all practice sessions - Use of contract labor to avoid 800 hr. rule - Energy strip all doors. - Use infra red heating above spectator area - Make sure four council members are on your side at all times - Stick close to Chuck Pappas and learn Osmosis. -11- Phone: 612/439-6121 CITY OF STILLWATER e' MAYOR DAVID C. JUNKER On the Beautiful St. Croix 216 North Fourth Street STillWATER, MINNESOTA 55082 FINANCE DIRECTOR..cOORDINATOR NILE L. KRIESEL COUNCILMEN: BARBARA AVISE ANNE MARIE BODLOVICK BRAD MAC DONALD HARRY D, PETERSON CITY CLERK DOROTHY R: SCHNELL CITY ATTORNEY DAVID T. MAGNUSON INTERVIEW SCHEDULE FOR ASSISTANT ICE ARENA }1ANAGER September 28, 1982 6:30 P. 11. David Pinska 6:40 P. M. Duane Gunderson 6:50 P. M. David Belideau - 7:00 P. M. Kenneth Klym 7:10 P. M. Jeffry Zarske 7:20 P. ,M. Stephen McCarron 7:30 P. M. Joseph Olson 7:40 P. M. Roxanne Weiss 7:50 P. M. Thomas Herbst e ASSISTANT ICE ARENA t~NAGER NATURE OF WORK e This is responsible work assisting the Ice Arena Manager in coordin- ating the operation of the municipal recreational arena and beach and performing parks maintenance duties. Work involves assisting in the coordination and scheduling of the use of the municipal arena, overseeing the beach operation, and performing a variety of maintenance duties incidental to the area. Work also requires performing related administrative and public relations tasks. Work includes responsibility for the cleanliness, and safe operation of assigned buildings, playgrounds, equipment and related facilities and the performance of a variety of other maintenance duties. Independ- ent judgement and initiative must be used both in coordinating operations and working with the public. Supervision is exercised over part-time or volunteer recreational staff. Work is reviewed by the lee Arena Manager through analysis of operating records, field inspections and conferences. EXAMPLES OF WORK Assists in contracting for ice rental in hockey arena with school dis- tricts, hockey associations, recreation groups and others. Oversees activities in the arena and beach; supervises part-time and volunteer help; cleans and maintains areas; assists in scheduling of hockey and other activities; operates ice resurfacing equipment. e Prepares invoices and maintains accounts. Orders materials and supplies for conces.sions, arena maintenance, and improvements. Lays out and prepares arena for various activities; sets up ice rink and ice equipment; sets up bleachers. Maintains ice plant and resurfacing equipment; maintains furnaces and fan-lights. Performs other work as required. DESIRABLE QUALIFICATIONS Training and Experience A combination substantially equivalent to high school graduation and experience in the maintenance of recreational facilities and buildings. Knowledges, Abilities and Skills Knowledge of the materials, equipment, tools and methods used in the cleaning and maintenace of an arena type facility, including the use of power equipment. - - .- ASSISTANT ICE ARENA MANAGER - Continued Knowledge, Abilities and Skills - Continued. Knowledge of the work hazards and applicable safety precautions associated with the work. e Some knowledge of the methods and equipment used in mechanical repairs of refrigeration, heating, ventilating and lighting equipment. Ability to organize and direct the work of other personnel in the clean- ing and maintenance of a large public facility. Ability to follow oral and written instructions and to work without close supervision. Ability to maintain necessary records and prepare reports. Ability to establish and maintain effective relationships with other employees, arena users and the public. Ability to do strenuous physical labor. Skill in the use and care of power equipment. SUPERVISORY AUTHORITY OF POSITION Has the authority to: - transfer employees under spervision - assign work to employees under supervision - direct the work of employees under supervision - Ntillle '01' Cdlldidclll' '0 "l,' 1'U[' lllu pu~ i I illtl ur "1\/\ I. I, \/\ "f I WI I I t I' J IU\ T II.Jj. '.11<1'1 IWIT -'---~ ."-'. liSt: ONLY ONI: I<A'I'JNC I'OHM _ace or exwlII.lal iUll I ( ) ( ) ( ) ( ) ( ) l ) ) ~ \'( I/< EACII CANIHlJAT[ ( ) ( ) ( ) J 1 1 II IV ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) IUU Exeeptiollal qual ifieatioll8. HeeulIulIello with ellthusias ~') YU Jligh' qualifieatiolls. HecOllulIt:lld without r'eser'vation. HI) tw Good qualifications. RecoflulIend with confidence. 75 70 Acceptable qualifications. Would probably succeed in position SO Doubtful qualifications. Should noE be considered at this time. tern!ner' I will plaae hi. check mark In one of the boxes in Colwnn I and then sign his ime after' Examiner I. Examiner II will place his check mark in one of the boxes in ~lwun 2 and then sign his name after Examiner II. Examiners III and IV will do the \m~. 'fhe examiner'a may give different scores. They need not concur on their ratings. 1(' depar'tlllent will average the SCOres. e RECREATION COMMISSION SEPTEMBER 15, 1982 e A special meeting of the Commission was called to order at the Recreation Headquarters Building at 7:30 P. M. by Secretary, Darlene McCabe. Present: John Benson, Dennis Sullivan, John Rahm, Darlene McCabe, Barb Avise and Jim Swanson Absent: Linda Kluy, Brad MacDonald, Dennis Sullivan Also Present: Jim Fackler, Dick Blekum REPLACEMENT EMPLOYEE FOR THE ARENA Following Affirmative Action Guidelines, the Commission narrowed the applicants to the following nine people for further consideration: Davi d Pinska Duane Gunderson David Belideau Kenneth Klym Jeffry Zarske Stephen McCarron Joseph Olson Roxanne Weiss Thomas Herbst e The meeting adjourned. Darlene McCabe, Secretary DMcC:ds -- RECREATION COMMISSION SEPTEMBER 9, 1982 The meeting was called to order at the Recreation Headquarters Building ~ at 7:30 P. M. by Secretary, Darlene McCabe. Present: Duane Nelson. John Benson, Dennis Sullivan, Darlene McCabe, Brad MacDonald and Jim Swanson Absent: Linda Kluy, John Rahm, Barbara Avise Also Present: C. J. Knoche, School District 834 Athletic Director; Ken Pedersen, Assistant Superintendent of School District No. 834 Wayne Orn The minutes of the last meeting were approved as read. -- C. J. KNOCHE - Ice Rates MR. KNOCHE expressed dissatisfaction with the rates set by the Commission because it set two rates besides commercial rates. He said if the rates remained at the $57.50 per hour rate, he would have to cut 17% hours of ice time - the equivalent of three weeks of junior varsity ice time. He wanted to know the rational for the rate change. The Commission justified the change for a number of reasons: School District 834 gets first choice of times; many of this District's users are not citizens of Stillwater; the Hockey AssociatiOn is the largest user of ice time; figure skating club gets hours that no one else wants; Old Timers are basically Stillwater residents. Mr. Pedersen and Mr. Knoche appreciated the fact that the Commission will be setting rates in February, before the District finalizes its budget. Mr. Pedersen said he understands the Commissions; problem (lack of funds) because the School District \Vas dealing with the same one. As Mr. Knoche and Mr. Pedersen were preparing to leave, Brad MacDonald said that for the $800.00 that the City wouldn't take in because of the $5.00 rate differ- ence, he was not willing to see Junior Varsity Hockey cut by 17% hours. Therefore, he made a motion to reduce the School District's rate by $5.00. Motion was seconded by John Benson. After antimated discussion the motion passed. This motion was an exception of the rate, for this year only. WAYNE ORN - HOCKEY SCHOOL-S~1ER MR. ORN requested the dates of June II, 1983 to July 2. 1983 with a total of 141 hours, to run his eighth annual hockey school program. Specific times for the above dates are listed in a letter from Mr. Orn, dated August 27, 1982. After corlUltation with Jim Fackler and following discussion. the Commission unanimously passed a motion by Brad MacDonald. seconded by Jim Swanson, to grant Wayne Orn's request. MR. ORN also asked about the possibility of allowing only one hockey school during the summer. The Commission responded that it would be illegal to give exclusive rights to one school. Brad MacDonald suggested that the Commission consider Orn's request and that Dave Magnuson's opinion be sought. e '1 RECREATION COMMISSION September 9, 1982 P ag e 2 ORN also asked for an explanation of the differences in the ice rates ~ what he could expect to pay for ice next year. New rates will not be until February. MR. and set Following discussion on the amount of deposit required by Summer Hockey Schools, Duane Nelson made a motion that Wayne Orn pay $2,500.00 on the first day of his school and any additional school be required to pay $2,500, or the total bill if less, on the first day of their school. The schools must run concurrently. Seconded by Jim Swanson and passed unanimously. WAYNE ORN - PRO SHOP - DURING WINTER SKATING SEASON Following discussion, the Commission decided to check with David Magnuson as to City policy regarding services. (Do services have to be bid?) Commission concensus: The service is needed. Liability should be considered. Decisions tabled until the next meeting after the opinion is received from the City Attorney. ANDRE BEAULIEU - SUMMER HOCKEY SCHOOL In a letter dated September 2, 1982, Mr. Beaulieu formally applied for summer ice time at Lily Lake Arena - from June 13, 1983 to July 1, 1983 (3 weeks). Following discussion and on motion by Dennis Sullivan, seconded by Duane Nelson, the Commission denied Mr. Beaulieu's request stating that he would have to reschedule his school to precede or follow Mr. Orn's school which will run from June 11 through July 2nd. Motion was passed unanimou~. LOWELL PARK DICK BLEKUM presented the Commission with an update on the park improvement plan. DUANE NELSON voiced a concern regarding the condition of the levee as the result of cables, ropes, stairs, etc. from The Jubilee and The Discovery. (No action was taken.) REPLACEMENT EMPLOYEE FOR ARENA Following Affirmative guidelines, the 65 applicants for the job were, by authorization of the Commission screened by Jim Fackler and Dick Blekum. September 15th at 7:30 P. M. was set for a special meeting at which the Commission will further narrow the applicants. Meeting adjourned. Darlene McCabe, Secretary DMcC: ds e ~ _c"" Phone: 612/439-6121 CITY OF- STILLWATER On !.he' Bec;;jtifu/ St. Croix 216 North Fourth Street STILLWATER, MINNESOTA 55082 .. MAYOR DAVID C. JUNKER e . FINANCE DIRECTOR.cOORDINATOR NILE L. KRIESEL COUNCILMEN: BARBARA AVISE ANNE MARIE BODLOVICK BRAD MAC DONALD HARRY D. PETERSON CITY CLERK DOROTHY R. SCHNELL September 9, 1982 CITY ATTORNEY DAVID T. MAGNUSON MEMO TO: PARKS AND RECREATION COMMISSION NILE KRIESEL ICE TIME FEES FOR HIGH SCHOOL FROM: RE: It has come to my attention that there is a problem concerning the recent ice time fee increase for the High School. Apparently school officials are questioning why the fees for the High School were set higher than the fees for other users. I was not directly involved in the recent discussion of the new fees; however, over the last four years I have been directly involved in other issues involving the Ice Arena. One of the biggest issues concerned the condition of the Ice Arena itself and at one time I was meeting with representatives of ISD 8341 and SCHVA to identify what improvements were necessary and to \try to find a way to finance these improvements. My first meeting was with the School Board and I had asked the Board if a direct contribution would be possible to help defray the costs of the improvements which were estimated to be in excess of $100,000. I recall being told by the Board that a direct contribution would be difficult but that perhaps their contribution could take place through specialized rate structure. This was never formalized and the meetings discontinued when it became evident to me that a direct contribution was not forthcoming. I then asked the City Council to proceed with the improvements and consider recovering the costs of the improvements through City tax levies and user fees. ~'~:~..., ~~~~'::\l"::',',~,,,,,,",""'" .. PARKS & RECREATION COMMISSION September 9, 1982 Page 2 e I think what should be pointed out to the School District is the fact that the City has expended a considerable amount of money (well in excess of $100,000) to bring the arena up to standards that are acceptable to the League/conference officials to insure home ice usage for conference games and, of course, for local programs. The rates that are presently set don't even come close to recovering the I.Cost of operations let alone the substantial cost of the recent (and pending) improvements. Further the school district should recognize that they receive special considerations for ice time usage on an on-going basis. They are number one on the priority list and the schedule has to be structured around the times that they contract for. To me this is justification alone for having a rate differential. e I am sorry that I was unable to attend tonite's meeting; however, should there be further discussions on this matter, I will try my best to be available to join in on the discussion or to answer any questions you might have for me on this matter. . ____ ~--:.......__.,- r.:';<- ~r<:-'-i' ~, . 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The meeting was called to order at the Recreation Headquarters Building~ 7:10 P. M. by Chairman, Linda Kluy. Present: Jim Swanson, John Benson, Dennis Sullivan, Linda Kluy, Darlene McCabe, Brad MacDonald, Barbara Avise, Duane Nelson Absent: John Rahm Also Present: Jim Fackler and Dick Blekum ----On motion of Dennis Sullivan, seconded by Barbara Avise, minutes of the October 27th meeting were approved as written. WAYNE ORN-PRO SHOP The City received a complaint that Mr. Om was selling supplies at the arena. Following extensive discussion which included in part the concerns voiced at the Council meeting and a close look at Wayne Orns' receipts for the three weeks of operation, John Benson made a motion, which was seconded by Jim Swanson, that WayneOrn continue operation of his Pro Shop in the arena as he has been operating and that he continue to refrain from writing orders, while at the Arena for items not listed . on the gross receipts sheets. Motion passed unanimously. BUDGET Following discussion, Dennis Sullivan made a motion that the Commission recommend that the City formulate a program which will provide the Commission with total costs of operation in each area (salaries and benefit costs, etc. be pro-rated) to enable the Commission to more accurately set fees. Motion was seconded by J.im Swanson and' approved by the Commission. HEETING DATES The Commission was reminded that it will meet the Third Wednesday of each month. PARK BEHAVIOR It was suggested that a letter be sent to the Chief of Police regard- ing a complaint of snowmobiles being operated and firearms being discharged within park areas. What can be done to improve the situation? The meeting adjourned at 9:15 P. M. DARLENE MC CABE Secretary . DMc:ds .J~ 'W nu ..... .10 J. JV'l J :i I -0: .0 })1 . ",,' lW i,,? o ... ~, !to N a) , ... P'1 , o ... W , a. , -I' -~- ---;0 '-=7~'~i'.o o.()~~", ;t. .,-,;; ":;-iin.\"o --;'77fT n' ~,-~;;".tii'''O-;-:::-N '"j' Vii1~ ~~-M-q-"l - N '" "lit'll!!" 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"- . ::> w UJ U'l ,:) 0 ::s: :r :t: u U < {, 2l{i II() a:: {} ::l {; J < {i ~ {} 0 N .q r 0 0' ..J 0 0 N -:~ J,} 0 0 0 10 <( u 0 '" < 0 0 0 {i ~-:i . . . I · S . . I- >- . I~ . .;;. al.;;. I() ,... co ,co V) 0 0 0 < N ,.., .;;. ~ oil- ,.., ,.., ,.., ,,.., :) .q .q .... ...J IS) lfl ,l- Q)';; I I , I, I 0 I I .... I I {:- I-li 0 0 0 10 LU 0 0 ::> 0 /6 0 ,,' ~;. -It .q ~ !.q I z .q .q 0 .q .q .q " I,i N N N IN < N N N N N {r ,J:- .q .q .q 11 ...J .q .q ...J .q .q .q ~;. I~i I I I ..J I , <: , I , ~l- I {f 0 0 0 10 UJ 0 0 .... 0 0 0 .;; I.;; .q .q .q l.q u .q .q ... .q .q .q '" I.:~ N N N iN U'l N N ! 0. N N N ~i I {} I ... <( ~~ {}, -:i I ~ I I u --j- L- -_J.J-- I ........__-1 - r-.~.m,~.~ I~ .~i~~ m 09~ - OJ .... .... .... N . .. ~ EXPLAINATION OF LILY LAKE REVENUE FUND CONCESSIONS - ARENA, The projected income in 1982 was $20,000. This was set prior to the addition of vending machines. The vending machines are taking about a third of the concession revenues, but it has also cut the amont spent for concession supplies by the same. CONCESSIONS ._ .BEACH, In the pa:.,t the pacst tho Arena ran a concession stand during the :,simmer.. hiring one person seven days a week f'or sdx hour's a day. This was not cost effective. The only income now is the percentage drawen from the vending operation. ARENA ADMISSIONS, The decrease in admissions will be due -to the loss of 5 of the Stillwater. Sr. High home hockey games. Where in 1982 we hosted a projected eight. SKATING LESSONS - The revenue for le, -.;sons are down in 1982 due to the conflict of ice time for, the summer months, and the advertising; of the program not coming out in the School Dist. Hecreation pamphlet. This caused low registration and cancilation of the complete summer- program. M PROJECTED ITEMS FOR BONDING; 't, 8 BUILDING IMPWOVI:'NENTS - Hockey Boards $28,792050 Due to the side boards not having; proper bracing over the years the supports have cracked or broken to tallow the boards to move and giving .large Winters inside and outside the playing area. This left not repaired could cause a serious accident. - Concession Stand Cabinets The $ 3,300.00 cabinets in the concession stand were made as a temporary structure in 1978. Do to the heavy concession equipment the current cabinets are bending and could colapse. - Arena Hoof Water Proofed �10,000.00 / The roof on the arena is a lap metal construction with sheetmetal screws and rubber washers to hold the metal sheets. The metal sheets are chalked on the overlapp.ing, edges. The rubber washer:, are cracking along; with the chalking allowing water to center the building. - Interior Ceiling; Replaced $ 4,500.00 The cieling above the lobby, halls, and the bathrooms Garr of a light duty material that is falling down. It would be replaced with .. inch plywood and MY braces. Along with better insullat:ion. - Campresso.r Nepair The 3,000.00 compressors are in their 12th year,$ of operation, .and the second ,year of a ongoing preventative maintence program. This amount allows .for the complete refrigeration system to be sreviced once a year to prevent costly breaK downs. - Scoreboard The scoreboard currently being used on a $ 7,425.00--' daily basis is t-ni-- < < y-ar.� old and com- Pletely unreliable. The operation of the board is through a series of 20 mechanical. timer clocks and 14 relays. Of which the components take two weeks to replace due to the board not being ,rude any more. Which Puts the priceof a singlo clock over V175.00. 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JUNKER On the Beautiful St, Croix 216 North Fourth Street STILLWATER, MINNESOTA 55082 FINANCE DIRECTOR-cOORDINATOR NILE L. KRIESEL COUNCI LMEN: BARBARA AVISE ANNE MARIE BODLOVICK BRAD MAC OONALD HARRY D. PETERSON CITY CLERK DOROTHY R. SCHNELL December 10, 1982 CITY ATTORNEY DAVID T. MAGNUSON RECREATION COMMISSION MEETING NOTICE Wednesday, December 15, 1982 - 7:00 P. M. PARKS HEADQUARTERS BUILDING 1982 MISCELLANEOUS UNFINISHED BUSINESS e LINDA KLUY Chairman e e FUND/DEPT St.JM.1ARY OF CAPITAL OUTLAY FOR 1983 (RE;aJES'I'ED) ACCaJNI' AlvOJNl' e Park Total Park - Ice Arena Total Ice Arena 240-4240-5200 157,600 13 , 000 3,000 1,000 600 500 240-4240-5300 500 4,800 3,000 240-4240-5302 5,000 189,000 730-4730-5101 I 28,793 ~ 20,790 10,000 7,425 4,500 :3 3 , 000 3,300 730-4730-5300 38,362 550 450 $117,170 I D.ESCRIPrION :r..owe11 Park Imp. Senior Citizens Mini Park Recoat Croixwood Termis Courts Replace \V\)rn out play- ground equiprent Fencing for Croixwoc:d. " Horseshoe Court Repair fence at Lily Lake Center and Staples 'l'ennis Courts Replace tennis nets (1) Gravely two wheel tractor (1) Tractor/l'-b.ver (1) Used Pickup Hockey Boards for Arena Replace lighting at O'Brien Field. Wate.rproof Arena roof Replace Scoreboard Replace lobby ceiling Repair Jilt corrpressor Replace cabinets in concessions (1) ZarnbJni Replace reslrrfacing bladet Replace goal practice nets PilRKS 'D(YJ. / q i3 I! u4fjet- R. eq.u.ed e /. /lUL(j-e4 we.-t.e app-t-o>(,.u..a-ted a..t 6% otJU /982 wUh lOl'UfevUlf paq i4-U-t.ed accuJ..i.,rur.LLf. e e .2.. 9 eUA-d 4.U.pp.t.J.,e4 at. $4,000.00 <.nc.Lude.4. clearU-1'Uf 4.U.ppl<.e4, pa<.nt, haA.wM-e, lwn.be.-t., Mta.U t-OO.t..4, 4eed, 4od, fLa.(j-c., t-odet- t.i..4.4Ue & towd.i..n<J, t4ac.h Can l.i..ne.l(4., e<fu.i..p.ent -t.e nta..l , etc.. 1. Ch~.i..calc. at $2,000.00 .i..ncLude4 te~t.i...L.i..fe~c. & he~b.i..c.i..dec.. 4. SaLt, c.and, fj4aue.L c.hould 4ead 90P4o.i...L, c.and, a9-4.i...L~e - $/,000.00. 5'. 94eec. - $/,000.00 ~ {04 -t.e~toc~"oU-t. ~c.e-t.Lf w<.th oak & 4u~a4 maple. o. Pa-t.t--t~:me "'a(j-e4 - 6,100.00 clean-up .i..n 4umme4. -<4. ro/t. IIJGA.fII..i..rur hou4e aUendantd. & week- end paA.k 7. Cap~aL out-Laq, a~omot.i..ue - $5'000.00 .i..4 io-t. pu-t.chac.e of U4ed p.i..ck-up t4uck ~n addU.i..on t-o p-t.e.d.eY'.t. flee.t - -teq.ueaed laa lfeM - No. / p4w/t.alf ,Uem. 8. Cap.i..tal outlaq, e~u.i..pfll.en.t - $7,800.00 b4eak.d. down 0..4 $4,800.00 104 g4auellf Model 5'665' 2-whe.e.l .t4acto-t w-U-h dual whee.lo., powe-t aeu.i..nq- and ilaU lItowe-t {o-t c.,;t.t.i..nq- bank.o., Mound d-t.a<'YLa9-e pOMd. & othe-t 40 Wfh a.-teao. .i..naccec.o..i..L>le wah o.tfte-t. fltach.i..ned.. (ua4.i..oUc. at.tacltmentd. can be added .i..i needed, 9.[. t-.i..l.Le.-t., -t.ot-M-If plow, powe/t. 64001$1.) 9hf4 Wad. -t.e<fuec..ted lad.t lfeaA.. Ne.w ;John 1) ee-te -Uacto-t. & L/. 811 lItowe-t. (lteplaceo. 5' 1f4. old p4e4ent lItode-L, wh.i..ch .i..4. be~.i..nn.i..1'UJ .to co4t mOYLeq to ma.i..nta.i..n, but .i..4. 4t.i..ll woltth $2,000.00 .i..n t4ade _ $1,000.00 ",.i..th -Uade. q. C ap-i-t.d 0 utlalf , ot.he-t ap-to ueJlten.:t.d., .i..nc.Luded.: a) -tecoat C4o~wood .ten~ ctd.. - $1,000.00 (-te<fuec..te.d la4.:t qeM) b) fence a40und C-to.i..>(,",ood ho-to.ed.hoe ct4. - $600.00 (-t.e<fue4.:ted la4.:t lfeaA.) c) ltepa.i.A. fence at. .l,ulf .lake /(ec. Ce.n:tM & Stap.Led. Cu. - $ 5'00. 00. d) -t.ep,La.ce W04n-ou:t plalf e.tf~lIlent, tJa-t..i..oud. pa-t.k4 - $/,000.00. e.) ~e.p,Lace t.enrU-d. J1.eU - $ 5'00. 00. / o. 9/1.c-tea.d.e .(,/1. aMOUnt. {04 Sa.telL-i.-te d.e4tJ.i..c.ed. - have /uz.d Jlta.rUf 4eq.ue.4.:td. {o-t a. u.na at Wa.d.!t.i..l'UJtO/1. pa./t.k &. O/1.e a.t S.tapled. .tenrU-d. etc.. 9{ J.owell pa.-tk ap. 'toe.d. .th.-tuy. lIIe ca/1. cut. ouA: 4 un,X4.. ~---e e ~ - 6JleL",,-~ "...", . . . RECREATION COMMISSION December 15, 1982 The meeting was called to order at the Recreation Headquarters Building by Chairman, Linda Kluy. Present: Linda Kluy, Duane Nelson, John Rahm, Dennis Sullivan, Brad MacDonald, John Benson and Darlene McCabe Absent: Barbara Avise, Jim Swanson Also Present: Dick Blekum; Tom Herbst; City Attorney, David Magnuson; City Finance Director, Nile Kriesel; John McDonough, Andre Beaulieu MINUTES OF NOVEMBER 17, 1982 On motion of Duane Nelson and seconded by Dennis Sullivan, the Commission approved the minutes as written. SUMMER HOCKEY SCHOOL - LILY LAKE ARENA -ORN PRO SHOP Following receipt of a letter from John McDonough (attorney for Andre Beeaulieu) in which he alleged that the Recreation Commission violated the Minnesota Open Meeting Law; the Minnesota Uniform Municipal Contracting Law; and a Minnesota Statute dealing with the Restraint of Trade and Federal Anti~Trust Laws; the Commission sought the legal advice of the City Attorney, David Magnuson. He told the Commission the possible legal ramifications of our actions. He suggested that we go to great lengths to make everyone interested in the schools, feel that they have been treated fairly. In con- sideration of a Pro Shop in the Arena, Mr. Magnuson suggested that the Commission set guidelines fora Pro Shop and solicit proposals from all possible interested people or businesses. The Commission should be absolutely certain to do werything possible to prevent aggrieved parties. In answer to the question, "i.Jhat will it take to straighten this out?", Mr. Magnuson said we should rescind all previous action on the schools and pro shop and begin anew. After substantial discussion and on motion by fluane Nelson, seconded by John Benson, the Commission unanimously decided to rescind all previous action regarding summer hockey schools and that Mr. Magnuson send letters to Wane Orn and Andre Beaulieu inform~ng them of the Commission's action. On motion by Duane Nelson, seconded by Brad MacDonald the Commission decided to rescind all action regarding Wane Orn's Pro Shop and that David Magnuson send a letter to Mr. Orn informing him of the Commissions' action. (Motion passed with John Rahm opposed) OTHER BUSINESS MR. JOHN MC DONOUGH requested of the Arena operations. that he be sent a copy of the cost (over) . . . r'~ .' RECREATION COMMISSION December 15, 1982 Page 2 MR. TOM HERBST, New Assistant Arena Manager, was introduced to the Commission. LINDA KLUY reported that Rod Lawson called to let the Commission know that the Bayport Marina Association is still interested in Kolliner Park. The meeting adjourned at 8:45 P. M. Darlene McCabe, Secretary DMc8:ds . . . , " John T. McDonough Counselor at Law 1005 West Willard Street · Stillwater. Minnesota 55082 Telephone (612) 439-4560 December 1, 1982 Stillwater Recreation Commission City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Re: Summer Hockey Schools Lily Lake Arena Ladies and Gentlemen: I have been retained by Mr. Andre Beaulieu, who submitted to the Recreation Commission on or about September 4, 1982 a request for consideration by the Recreation Commission to conduct a hockey school at the Lily Lake Arena from June 13, 1983 to July 1, 1983. From the minutes of the meeting of the Recreation Commission held on September 9, 1982, and mailed to Mr. Beaulieu on October 20, 1982, it appears that the Commission acted upon Mr. Beaulieu's re- quest and Mr. Orn's similar request to conduct a hoc~ey school at the Lily Lake Arena between June 11, 1983 and July 2, 1983. It also appears from the meeting that Mr. Orn submitted his request on August 27, 1982, and that he was present at the meeting of the Commission held on September 9, 1982. Mr. Beaulieu was not - for the simple reason that he had no notice of the meeting. At the meeting of September 9, 1982, the Recreation Commission granted the request of Mr. Orn to conduct a hocky school on the dates of his request. It is my considered opinion that the Stillwater Recreation Commis- sion violated the Minnesota Op~IlHeeting Law (MSA 471. 705) by its failure to give adequate notice of its meeting and its agenda to the citizens of Stillwater, in general, and to Mr. Beaulieu, in particular. Further, it is our position that the Recreation Commission violat- ed Minnesota Statutes 471.345, Unif2:J:!:1:l,~:tlJ:'lt~~E~,L.9()I1.tract~ngLaw, by not putting the rental of the arena up for public bid. The fact that Mr. Orn had conducted a hockey school at the arena dur- ing the month of June in prior years, does not in any way give him a preference as to rental of the arena, or as to the dates (over) ------~ ,. Stillwater Recreation Commission Page 2 December 1, 1982 . during which the arena would be rented this year or next. Further, it is our position that the Recreation Commission is in violation of Minnesota Statute 325D.53, Subdivision 1 (2), which provides: "Subdivision 1. Without limiting Section 325D.51, the following shall be deemed to restrain trade or commerce unreasonably and are unlawful: (2) A contract, combination or conspiracy between two or more persons whereby, in the letting of a public contract, . . . (c) competition is in any other manner restrained." From the minutes of the meeting, the Recreation Commission leased to Mr. Orn the arena between June 11, 1983 and July 2, 1983, with- out setting the rent therefore; providing, however, that Mr. Orn "pay $2,500 on the first day of his school, and any additional school pay $2,500 on the first day of their school, or the total bill, if less, on the first day of their school" - a clear viola- tion of both the Uniform Municipal Contracting Law and Section 325D.51 - restraint of trade statute. . The Recreation Commission further declared by resolution that the schools "must run concurrently", thereby placing upon the second school an unreasonable restraint. A request is hereby made that the action of the Recreation Commis- sion in awarding the leasing of the Lily Lake Arena to Wayne Orn be set aside, that the leasing of the arena be placed for bid, that all who are interested be given an opportunity to fairly compete with each other; all toward the end that the interests of the tax- payers of Stillwater be protected. JTM:dms . e 'ssa::>o.Id aql ul al~dl::>ll.I~d Ol nOA allAul 111a~ pUB SUOll::>UnJ qloq .IoJ S1~sodo.Id ll::>110S Ol U~ld Aaql 'a1q~slAP~ sl .Iaqlla ~u1ql Aaql J1 '~ua.IV aql ulqllM u01ssa::>uo::> ~ .IoJ paau aql pu~ ~ua.I~ aql Ul 100q::>s Aa~::>oq .Iawwns ~ ~u1A~q JO Al111q~slAP~ 3ql al~n1~A3 Ol SUB1d s~q 3alllwmo::> aqL 'UOll::>~ Slql 3~~l Ol punoq Alnp l{3J aalHUlU1o::> 3ql '5a::>~J J135l1 .I3l~Mn1lS JO All::> aql pu~ 3::>~J aalllwmo::> aql JO S.Iaqlli3lli 1~np1A1pul aql l~~l Al111q~1{ 1~llU3l0d 3ql JO ~31A u1 'SM~{ lSn.Il-1lUV 1~.I3pad pu~ ap~.I! 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