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HomeMy WebLinkAbout2001-01-22 PRC Packet . . . Qtit~~te~ " ;";,,, " " '" " .,,""~ STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE JANUARY 22, 2001 The Stillwater Parks and Recreation Board will meet on Monday, January 22,2001 at 7:00 p.m. at Stillwater City Hall in the Council Chambers Conference Room 213, 216 N. 4th Street. AGENDA 1. Approval of December 11, 2000 Minutes. 2. Introduce new member. 3. Election of Chair and Vice-Chair. 4. Review Lowell Park Use Policy. 5. Update Staples Field questionnaire. 6. Other items. CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . Stillwater Parks and Recreation Board Meeting December 11, 2000 at 7 p.rn. Present: Mike Polehna, Linda Amrein, Dawn Flinn, Steve Wolff, Sara Thingvold and Wally Milbrandt, and Dell Peterson. Rich Cummings, Council Representative Absent: Rob McGarry Mr. Polehna called the meeting to order at 7 p.m. Approval of the Minutes: The following suggestion for changes were made. Steve Russell is The Development Director not Planner. Wally Milbrandt is a member and Rich Cummings is the Council Representative. On page one, disregard the number one. On page two, the fifth paragraph should read: "The implementation of the master plan will heopefully be timed with the turnback of Hwy 96 from State to County." On page four, paragraph one, the name is Legends Park. On page five, disregard the line that Mr. Milbrandt was elected to Council Representative. On page five, the December meeting will be help on the 11 th not on the 18th. A motion was made to accept the minutes with the following changes. The vote to accept the minutes of the meeting with conditions was unanimous. Review of Staples Park Survey: The proposed survey was reviewed. Suggested changes were given to Mr. Milbrandt who will review the changes with City Staff Adjournment- A motion was made to adjourn the meeting. A gathering of the Board was to be held at the residence of Mr. Cummings. Respectfully submitted Diane Martinek Recorder ..,. .. . Memorandum. March 21, 2000 TO: Park and Recreation Board FROM: Tim Thomsen Public Works Superintendent SUBJECT: Events in Stillwater Parks DISCUSSION: Attached is a letter from the Stillwater Area Chamber of Commerce regarding events to be held in Lowell and Pioneer Parks. In response to their letter, I offer the following comments: The issue at hand is not whether or not to allow further events within our parks, but how often because of the damage done to the parks and the impact on downtown retail businesses during a major event. . At the last meeting downtown businesses representatives stated that major events downtown take away from business and that the only time someone comes into their business is to use their "facilities" instead of the "portable" facilities available during an event. The time between events is important to the recovery of a park to maintain is wholesome and aesthetic surroundings. The minimum time between major events should be no less than four weeks. While I commend the Stillwater Area Chamber of Commerce for their interest, coordination and participation in events, none of the signatures on the attached letter, except St. Croix Valley Office Supplies, is a retail business that may be impacted by an event held downtown. RECOMMENDATION: Although the parks are public, the Park Board has the authority to prevent any organization from holding an. event and can decide the time span between major events for the protection and recovery of the public parks. Ifthe Board decides to allow this event, I recommend that the time span between events be at a minimum of four weeks (recommend six weeks). ACTION REQUIRED: . Discuss the issues in relation to holding another major event downtown. If the Board concurs with the recommendation they should pass a motion establishing a time span between major events held in City parks. ... i I .~ ~ 1891 Cc:+ L.......l. . March 8, 2000 'jze: Si. Crr;i:c' : ',:;c',,' Mr. Tim Thomsen, Public Works Director City of Stillwater Park Dept. Headquarters 1372 Greeley Street South Stillwater MN 55082 The Board of Directors of the Stillwater Area Chamber of Commerce wishes to respond to the petition being circulated in downtown Stillwater which proposes to stop further events from being held in the downtown district. As a non-profit organization with roots in this city since 1891, we are concerned that we and other community organizations will no longer be able to use the public parks in the downtown area. Both Lowell Park and Pioneer Park are lovely sites, centrally located, with the charm to draw both residents and out of town visitors. Lowell Park in particular has the added benefit of being riverside and cannot be matched as an event venue. . We appreciate the Park Board's responsibility to manage the use and upkeep of the parks. We also feel it has a responsibility to make fair decisions regarding the entities that are allowed to use them. Currently we use Lowell Park for only one event, the Rivertown Art Festival, in May. We would like to add an event in the fall. We certainly hope that we and other community organizations can continue to look to the city parks to provide wholesome and aesthetic surroundings for future events. Thank you for taking the time to consider our concerns. The Board of Directors Stillwater Area Chamber of Commerce v:&~ ~~L~Jm~ Joan (Jody) Miranda First State Bank of Bayport, Chair David Junker Firstar Bank of Minnesota, First Vice Chair . Tim Keenan Kingwood Management, Vice Chair ~, 00ny Lillie.; Central Bank, Vice Chair at Large ~ t)~:,..-,:., \:\.... :~':::,-::~:....:. _:.::.-:. '< . ,... '. f ::::1:"'....._,_. . - ' - - - . I .,:- ~ ' _ . J _ I .. 11m Thomsen Public Works Director Page 2 ~ ./J . //./J / .".. c..----. ,. -' //1'/;/7>/ c ----<; Chuck Dougherty Cover Park Manor, Treasurer . L 1.1- ~ Dean Anderson Lake Eimo Bank, Director ~U1-t{r;;Y' 8v~c; Tracy Baglio Cold\....ell Banker Burnet, Directci vi V Sally Erickson Valley Tours, Inc., Director I;1J~ /&~ Kevin laCasse Michael Mast Greystone Real Estate Group, Director Cub Foods Store, Director ~~~ctor Mike Schoonover Schoonover Bodyworks, Director . y.u- ./vL-- Betsy Raleigh Lawson, Marshall, McDonald & Galowitz, P.A., Director Please note: At their March 2nd meeting, the Board of Directors agreed unanimously that all members would sign this letter. Due to the necessary absence of some members who are out of the area or otherwise indisposed, their signatures do not appear above. The missing signatures do not indicate disagreement. cc: Stillwater Park & Recreation Board Members .