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Home My WebLink About2004-01-26 PRC Packet ~ . ~illw~te~ THE ''''''LA'' OF ....ES.~ .' STILL WATER PARKS AND RECREATION BOARD MEETING NOTICE JANUARY 26, 2004 The Stillwater Parks and Recreation Board will meet on Monday, January 26,2004, at 7:00 p.m. in the Council Chambers at City Hall, 216 N. 4th Street. AGENDA 1. Annual Review of the Recreation Center activity, Doug Brady . 2. Review Kolliner Park Maintenance Agreement, Jim Gannon 3. Special Events requests for 2004 a. Spring Art Fair, May 14-16 b. Fourth of July Fireworks c. Lumberjack Days, July 20-26 d. Globe of America Shakespeare, August 5-22 e. Fall Art Fair, Oct 1-3 4. Partnership opportunities with School District 5. Other items . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . c5tillwater - ~ -- ~ THE 'IRTH'LAC~ 01 "'INln~OIA J Application for Special Event Date ,/(,104 I I .. I..f~ '1'tl.. Sn~IJ.q1"it... "';:jm&~L. ct: (J,8J<<<€.:t '~cr"l&J..r /ft..,- Organization Address .p. o. l:l'~vE ECI<~~~c:. / I? 19 "'0-1 I /30". dl G c..n'2.,.,.lif ,., '" Contact Person City ..sTIc..u.J>4Te.L. State mAl. Zip S5;otl~ Daytime Phone Number '-SI' L!-!,o- ~~~ Date(s) of Event .sf.,.. Sf!.TC(f ~J/~ ~ ~l'~ Fi.,:" Location of Event A ow~c..<... ~<'I( . Nu.:r", Other Number Time of Day 7........ - 7/)..... ,soe"'.l&f A,p.< w;.." Itf!. cc~;..f.... ~ *' ~<-....,') 10....... ~/'7~ 1 .sour'" Type of Event fJl(T FoI4",q" Estimated Size of Event 101 coo r"".io' ~"4 IAJ ,'u" I! Filol"; Selling Alcohol _yes -LLno lfyes. contact City Clerkfor a temporary liquor license ($25/day fee). . Purpose and Description of Event (please include all items being requested by the City. i.e. road blocks. police officers. parks. etc.) and attach a map if necessary. ~c..oc~ P~f..~7J ho~ 41 O~.J i k~u. /l.V( Pee... P~VIl'''''''.> ~ t!.oo&A-~. ~O~ S~r. ""f Special Events involving use of the City Parks require Park Board approval. A $250 refundable deposit and a $500 fee are also required. Office Use Only: Return form to &../h. 'Distribution: Police Parks Planning Fire EngrlPublic Works Administration Park Board Approval Date Approved Total Cost I, 7St; Comments: . CITY HALL: 216 NORTH FOURTH STREET, STILLWATER, MINNESOTA 55082 Administration (651) 430-8800, Fax (651) 430-8809 or Parks (651) 430-8837, Fax (651) 430-8810 illwater - - ~ .~ ~ :H( .1~TH'lAr.~ 01 MINN(~OIA J . Application for Special Event Date ' /(,/0" , , Organization e/~ / fJ~l~./~..J (j",~: -Sr. auix Ev~. Contact Person .JYUE Ec"~t<.<; /,{'~ GUTl-~J4O/" Address .P.o. ~ ~ .! II City .s-r 1u.tJ..o ~ State /J1tJ Zip .s-~a&l-- Daytime Phone Number (,~/- 1/30 - .;)~c. Other Number Date(s) of Event 91A~ 4 Time of Day /0 A.", - I .4.",. C9~ 9 Location of Event hD~t. (tuc. ~.; ..sDLIn/ . -C ~,1-l<<c.. ~I(. Type of Event 9Qt." -1 Selling Alcohol _yes L{ - 71("€.tcl4~~ Estimated Size of Event Av;'L- Xno If yes. contact City Clerk for a temporary liquor license ($ 25/day fee). . Purpose and Description of Event (please include all items being requested by the City, i.e. road hlocks. police f?[ficers. parks. etc.) and attach a map if necessary. Il 10t ' ~ /) tt.lI(.IC.:!,;, ^'~ n 11.e. No#/- so,,~J.. ~/~ rM., ~br - . uJ Cl <..() ~ 7tl J!~ -<7~~ "1a "Id to/:J<'C J../ "1 (. aM wk . Special Events involving use of the City Parks require Park Board approval. A $250 refundable deposit and a $500 fee are also required. Office Use Only: Return form to &+1.... Distribution: Police Parks Planning Fire Engr/Public Works Administration Park Board Approval Date Approved Total Cost tit) e.htUf~ Comments: . CITY HALL: 216 NORTH FOURTH STREET, STILLWATER, MINNESOTA 55082 Administration (65 I) 430-8800, Fax (651) 430-8809 or Parks (651) 430-8837, Fax (651) 430-8810 r illwater -" -- - ~ THE";";RTH'lAC~ OJ MINI/ESO'A ~ . Application for Special Event Date I/G./O~. , I. Organization A C<."'6e~ ~ ~f.. ;L\T7~"'cIL 4.sS.0t,.,.;,6Q ,I ~kt#"~ a, Contact Person tJ4 olE E.cK&t,(,G / ,f<>,/IlJ-4 GU7?fl1I1/IJ4/ Address P. o. & 1.. (31/ .sT' &cl~x &J:s .... , City ~"/(.c..,J~ 7t.(.. State m -../ . Zip SS"(8).- Daytime Phone Number 4$ ,- ~~o-~o(., Other Number Type of Event AAJAI"I.,H.. Ct? Time of Day R<'I< Ola..(.(P"".{ J-.f ho(l.~ J~/, P-..< NoA.rl./' o.,)€<<. ~I( ~'U;.:Jd~ 4 6:iIIe J.. '*''P.> Estimated Size of Event A""(.4(,- Selling Alcohol JLyes _no Ifyes. contact City Clerkfor a temporary liquor license ($25/day fee). . Purpose and Description of Event (please include all items being requested by the City. i.e. road bloch. police officers. parh. etc.) and attach a map if necessary. ~"..,~ Cl/~ p~" 14 ~c; ~@.,..c..s Special Events involving use of the City Parks require Park Board approval. A $250 refundable deposit and a $500 fee are also required. Office Use Only: Return form to &~ Distribution: Police Parks Planning Fire EngrlPublic Works Administration Park Board Approval Date Approved Total Co11!30 Comments: . CITY HALL: 216 NORTH FOURTH STREET, STILL WATER, MINNESOTA 55082 Administration (651) 430-8800, Fax (651) 430-8809 or Parks (651) 430-8837, Fax (651) 430-8810 . . . r i1Iwater '" - - ------.~ -- ~ IHE BIRTHPL~Cl Of MltINESOI~ J Application for Special Event Date /- 9- Of Organization --r!J~ h/o!J-e 15+ flm~J4:^- 0/- /Ae- ["'Yor II or shale Sj()-eare Contact Person 'till/Ii Fv'x I5rUt.~A- au.d ,--If) shuu.. Akgp~ Address ~50D !/-tAJ( ;g / Sfe c2/tJ J lUitJJeO/fJ!is / !IAN 5SW? City State Zip Daytime Phone Number !RId -;27;;2 - 9/tJ 9' Other Number .1>sh - c2/f -' 73) -tft/l'tJ Date( s) of Event " 5 - C2,;l "eI Time ofDay S" ~ /, yf, all ""'7 ;j!; .5"/1 ,b-, /l L /J" Ich' j/ ;ld.~ (}15/.wli.: J!tf;2jd 6-/ Location of Event 7&f}ttr r{)A.t:- ~_C'l! I Type of Event -th €tJ....-Ire. Estimated Size of Event DfJeJ1. frt't::'- It; //;//;/ Selling Alcohol _yes -X- no If yes, contact City Clerkfor a temporary liquor license ($25/day fee). Purpose and Description of Event (please include all items being requested by the City, i.e. road blocks, police officers, parks, etc.) and attach a map if necessary. set!- a,ltacJJd /ell~ Special Events involving use of the City Parks require Park Board approval. A $250 refundable deposit and a $500 fee are also required. Office Use Only: Return form to Be;fA Distribution: Police Parks Planning Fire Park Board Approval Date Approved Total Cost 1\,0 Ghwij e- -; Engr/Public Works Administration Comments: CITY HALL: 216 NORTH FOURTH STREET, STILLWATER, MINNESOTA 55082 Administration (651) 430-8800, Fax (651) 430-8809 or Parks (651) 430-8837, Fax (651) 430-8810 . . 2500 The Globe of_",.America (~S;The World of Shakespeare . Ph' 6122729109. Fax: 612.789.5510 David Fox-Brenton · Chair and Executive Artistic Director. one. . . y"-'-""'J'l. "niic 9 J;;N~P~ jL &/"I/ /YG:E;CK 57;'Lt-~~-re/<. &~/CS ~/f~D CI7 II/l u- :?/~ /1/, /f tlt, >r. Sn.u.-wt4re-,e 55LJrJ- I ~~;?-,R. kr)l : ~. 11-/15 /f ;:~~/J?/1~ ~G""qt/e51 ;Cf!)~ TAlE C~P1/t.//J1E7VJ/J~ tI.5€ 0 ~ J?;, N' c:&-e J/?ji! I< /:V 57-/UW-~ 7T,e ,4P"z TI/E /k ESe-N r/'f-T/"'" () ~ rflF SeCC)/</l) r!-/V,Il/t/A-t- 11"fr/;L-W/9r€72 Sd/J?/J"l~~ SiIAKEFk!E": --rilE G~()a: ;tc/l-lJE7 ~cJ,e &If-FcJ/QrYl /JJG- Ar<i t,U/t,L ?R~Dt/C~ T1Ils I~ ","'C7fO"J tV S'/ffI-I<eS/e;4/lE ~(/ /OAf G- TIlE fr'" I'; l:> 6)t: /O.-..z / At/G-t./S-T ~oo 1'.. u/~ WIt.C. A/e:-e-D rtJ ;I/lt/~ - , /1CC6"55 70 r/lr; f;:;,eK /,;e~/J1 Tl/vJeSPFly S- AVGV51 r~;e - , E:.!G:/l/ltJG j!.;;#c,<l~S.4~S ANi) WI?C- ;Vi!:Et; ,/-I~ /16/t.17 TtJ Sc-"l c/f /J C~;J 5fif?tJCTiO,J VPZAILEI'<.. r!>F/fINj) Tile STIfG~ A 5 11/6 P) D If/IS fA 5'/ ;/(/Gl/sr. WE U/,4/l.// 70/ CJlf/cC fiG/lI/J/ "TlfAiVK, WE f1;1Rt< ;$pAtel:> /9N/) Q7 r2.VJVC/L rba 71/€"1R- fl9-~T WjJ;O",er. il55oc/A"'re V)R~cr~~ / (7;lS/lt/A /1/eLSt7A.J/ W/C-L />c Ar 711t: Clr;-' atl/f/C';" &19111~1f?-S t7A1 /!7&AlIMY ;;?G J;9..u 4/ 1f7/'YJ rtf), 1Ce-s;!&ND 7lJ /iN)' tfJ.(/C:577~/J5119$.:I IA.I/L-L ~ ItV' {};?/~t7;e "t//~ . 8 9 10 11 12 13 14 PIONEER PIONEER PIONEER PIONEER PIONEER PIONEER PIONEER Shakespeare Shakespeare Shakespeare Shakespeare Shakespeare Shakespeare Bandshell Bandshell Bandshell Bandshell Bandshell Bandshell . Rehearsal night Rehearsal night 70 'clock 7 o'clock 70 'clock 70 'clock 6pm - IOpm 6pm - IOpm Performance Performance Performance Performance Shakespeare Bandshell 70 'clock Per ormance 15 16 17 18 19 20 21 PIONEER PIONEER PIONEER PIONEER PIONEER Shakespeare Shakespeare Shakespeare Shakespeare Bandshell Bandshell Bandshell Bandshell Rehearsal night 70 'clock 70 'clock 70 'clock 6pm - IOpm Performance Performance Performance Shakespeare Bandshell 70 'clock Per ormance 22 23 24 25 26 27 28 PIONEER PIONEER "" ..,- ugust . Sun Wed Thu Tue Fri Mon 3 5 PIONEER Shakespeare In the park Bandshell Set-up begins 6 PIONEER Shakespeare Bandshell Set-up and rehearsal (7pm) 4 2 Shakespeare In the park Take-down . 29 30 31 Em Sat 7 LOWELL . ~il~ate~ TH;-;""'LA" " .'.'ES~ Pioneer Park Bandshell Use Policy The following policy will be used to guide the use of the Pioneer Park Bandshel1. It is the intent of the Park Board to allow use of the facility consistent with the public purpose of free entertainment and cultural event for the citizens of Stillwater mindful of the park location in the North Hill neighborhood. Bandshell Use Guidelines . 1. Sponsor shall be a non-profit organization. 2. The event free and open to the public. 3. No merchandise or food shall be sold. 4. No promotional signage allowed in the park. 5. The capacity of the site and area is 75 to 100 people due to lack of parking (!) The use of the bandshell shall be between 9 am and 9 pm and not to exceed three hours in duration. 7. Events shall not be loud or use obscene language so as to disturb the surrounding residents. CD The cost for the band shell rental shall be $125 with a $100 refundable damage deposit per day to cover costs of use. 9. Park Board approval must be obtained ifthe event doesn't fit the guidelines. . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 , 1 H f . Application for Special Event \/Ci lOLl . h5 ')~{~t State ~ Zip 5508L Date Organization "'\ Sa Address lOlp S. t1[.lA1l City 5~\\W~ Daytime Phone Number LiS' '-1)9 - LJI'b I Date(s) of Event D~* \, ~i ) ') Location of Event _ ~!M: \ 0J1 \( Type of Event -~ \ \ fW \- ~ (L Other Number Contact Person Time of Day Estimated Size of Event ,2 -)i OOL2. . Selling Alcohol _yes ')( no If yes, contact City Clerk for a temporary liquor license ($25/day fee). Purpose and Description of Event (please include all items being requested by the City, i.e. road blocks, police officers, porks, ete.) and attach a map ifneeess~ ' . " SO Q.n\. Ia\ l)c{S \\- ~ a. Q oP-Y'" , "'-is '? M J\ l ~ 0/( MA )&, o!'I\ . I S "\- I , I . I JV\ ! Special Events involving use of the City Parks require Park Board approval. A $250 refundable deposit and a $500 fee are also required. Office Use Only: Return form to EngrlPublic Works Administration Park Board Approval Date Approved Total Cost Distribution: Police Parks Planning Fire Comments: . CITY HALL: 216 NORTH FOURTH STREET, STILLWATER, MINNESOTA 55082 Administration (651) 430-8800, Fax (651) 430-8809 or Parks (651) 430-8837, Fax (651) 430-8810 } FilII ,nm. . ~:J ~~ EAGAN COMMUNITY CENTER 150 I Central Parkway Eagan, MN 55121 . -- 651-675-5500 -\""- ." ...\,.r \.1; V- ~~-~ ~ i VV " t\ --\"'"' \: . FYI Eagan Community Center [~ Eagan's New Community Center Banquet and Meeting Facilities Eagan Community Center is ideally suited to host weddings, group celebrations and corporate events. Our 70,000 square foot facility boasts ample banquet and meeting areas, Whether you are planning an intimate gathering for 25 or the event of a lifetime for 350, the Community Center can fulfill your facility needs. Please call the Community Center hotline at 651-675-5555 for more information. If you would like to make a reservation call the rental coordinator at 651-675-5558 so that we can help you plan your perfect event. Amenities and Highlights ~ Breathtaking views ~ Floor to ceiling windows . Beautiful outdoor patio ~ Pre-function gathering space ~ Seating for up to 350 guests . Facilities for indoor or outdoor wedding ceremonies ~ Convenient location ~ Free Parking ~ Flexible room configurations ~ Break-out rooms ~ Sumptuous catering ~ Full bar service available ~ On-site concession area 11 Discover the Benefits "'. 1 CITY OF STILLWATER PARK AND RECREATION BOARD JANUARY 26, 2004 Chairperson Polehna called the meeting to order at 7:00 p.m. Present: Board Members, Linda Amrein, Paul Donna, Dawn Flinn, Robert McGarry, Michael Polehna, and Sandy Snellman, Council Representative Gary Kriesel Others: Community Development Director Steve Russell Motion made by Board Member Snellman seconded by Board Member Amrein to approve the November 24, 2003 board minutes. Motion passed unanimously. NEW BUSINESS ST. CROIX RECREATION CENTER Doug Brady presented activity levels and budget information for the St. Croix Recreation Center. He stated the field house is very busy. The Hockey Association is buying more ice time and showing concerns there isn't enough ice time available however Doug stated there is plenty of time just not at their convenient time. A question was raised if there is a priority list for getting ice time. Doug stated there were contracts written when the rinks were installed and they are followed accordingly. Any other ice time is given priority to the high schools, associations, church groups and then individuals. A pipe was leaking at the Lily Lake Ice Arena and was repaired however it may need replacement estimating at $50-100,000. It was proposed to add fixing the chiller to the capital improvement fund. The Lily Lake Arena is open at the end of October through the beginning of March. Some items Doug is researching are fluorescent lighting for the rinks and increasing the rates for ice time. Woodbury is at $155 per hour, Eagan is at $150, Inver Grove Heights is at $155, and Bloomington is at $145. Stillwater is currently at $135 per hour for ice rental and the field house is $180 per hour for full field. Similar places charge $225 for field rental. Board members asked Doug to prepare a review of rates and expenses to determine if a rate increase is appropriate. The field house is also used for fly casters, ultimate frisbee, baseball and softball. However no tables or chairs are allowed on the field. The recreation center has no hospitality room, team meeting rooms or a birthday party room. There is a possibility to expand the facility to accommodate such requests. .. KOLLINER PARK Jim Gannon presented the activity level for Kolliner Park. It was a mild summer, no problems arose and the area was cleaned a few times and mowed periodically. Many boats docked and spent the night afterwards leaving the area clean. St. Croix County Police reported no incidents in the park. Motion made by Board Member Amrein seconded by Board Member Flinn to recommend to Council to approve the agreement with Jim Gannon for maintenance of Kolliner Park for the year 2004. Motion passed unanimously. SHAKESPEARE IN THE PARK Joshua Nelson, Associate Director with The Globe of America was present to request the use of Pioneer Park bandshell and the park space around the bandshell for Shakespeare in the Park, August 5-22, 2004. They would also like to store a trailer behind the bandshell similar to last year. Board members approved the bandshell be open past 9 pm and no fee be required for this special event. Motion made by Council Representative Gary Kriesel seconded by Board Member Flinn to approve Shakespeare in the Park. Motion passed unanimously. APPLICATIONS FOR SPECIAL EVENTS Four special event applications that were reviewed: Spring Art Fair being held May 14-May 16, July 4th Fireworks, LumbeIjack Days being held July 20-July 26 and Fall Art Fair being held October 1-3. There was discussion regarding the rates for special events. The rates are $500 per event with a $250 refundable damage deposit. There was discussion regarding alcohol control, size of event and costs for Lumberjack Days. Council Member Kriesel stated he would like to see family events in the south end of Lowell Park during LumbeIjack days (south of Chestnut Street). He will take that idea to Council. Contracts will be developed and presented to Council for review for each special event. Motion made by Board Member Snellman seconded by Board Member McGarry to approve the special events upon Council review and approval of contracts. Motion passed unanimously. PARTNERSHIP OPPORTUNITIES WITH SCHOOL DISTRICT Community Development Director Steve Russell reported that Paula Laidig contacted him and stated the school district has received a donation/grant for $1 million for an early childhood education program facility. A meeting has been set for February 4,2004 at 3:00 p.m. A YMCA representative will also be coming to this meeting. . . One piece of property that is being looked at is the piece of a land in front of the St. Croix Recreation Center on Market Drive. That property has been set aside for an Armory Community Training Center. A master plan was done in 1997 for this training center. Facilities such as basketball courts, locker rooms, meeting and banquet rooms, an aquatics facility, and a skateboard facility were discussed as options for this site. The meeting will provide an opportunity to work together and discuss future uses of that property Community Development Director Steve Russell asked that a park board member attend the February 4,2004 meeting. Board Member Polehna volunteered. ADJOURNMENT Motion made by Board Member Flinn seconded by Board Member Snellman to adjourn the meeting at 8:30 pm. Respectfully submitted, Beth Neeck, Parks Secretary