HomeMy WebLinkAbout1999-08-23 PRC Packet
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THE BIRTHPLACE OF MINNESOTA J
STILLWATER PARKS AND RECREATION BOARD
MEETING NOTICE
AUGUST 23. 1999
The Stillwater Parks and Recreation Board will meet Monday. Au\:ust 23. 1999 at 7:00 p.m. at
Stillwater City Hall in the Council Chambers Conference Room, 216 N. 4th Street, Stillwater,
MN.
AGENDA:
1.
Approval of June 28, 1999 Minutes.
2. Report from Parks Director.
3. Update on well and reservoir for annexation area.
4. Update on land acquisition (Huntsman, Larson and Browns Creek Nature Preserve areas).
5. Update on the new contract between Dick Anderson and the St. Croix Valley Sports
Facility.
6. New Business.
7. Old Business.
8. Adjournment.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
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Parks and Recreation Board
June 28, 1999
Present:
David Junker, Chairperson
Linda Amrein, Nancy Brown, Rich Cummings, Dawn Flinn, Al Liehr,
Rob McGarry, Del Peterson, Sara Thingvold and Steve Wolff
Others:
Parks Director Tim Thomsen
Absent:
Mike Polehna
Mr. Junker called the meeting to order at 7 p.m.
Approval of minutes: Mr. Liehr, seconded by Ms. Amrein, moved approval of the minutes of
May 24, 1999; all in favor.
Meadowlark Park
Bill Jordan, 2212 Fairmeadows Road, appeared before the Board to express concerns about
Meadowlawk Park. He spoke of the ongoing drainage problems at the park, the fact that the park
has never been well maintained in the past, and the fact that the boundaries of the park have
never been well defined. He also expressed concerns about recent park improvements,
suggesting that the placement of the basketball court precluded other park uses. He also stated
the drainage problems still have not been corrected and the park boundaries remain undefined.
Mr. Thomsen and Board members noted the park improvements were developed based on
neighborhood input. Based on input from neighbors, two park designs were developed and
presented to neighbors at a meeting in which they expressed their preference for the plan being
implemented, Mr. Thomsen said. Mr. Jordan suggested in future the survey needs to be improved
in order to get the best possible use of city parks.
Members did agree with Mr. Jordan's concerns about correcting the drainage problems and
defining the park boundaries. After considerable discussion, Mr. Liehr moved to direct
engineering staff to take another look at the park drainage and make sure any problems are
corrected and to re-establish the park boundaries. Mr. Peterson seconded the motion; motion
passed unanimously.
Report from Park Director
Mr. Thomsen referred to the letter from Jennifer Easton. He said he had met with Ms. Easton the
previous week, and Ms. Easton indicated she does not have a problem with the City or the work
done at Pioneer Park. Ms. Brown, member of Friends of Stillwater Park, said Ms. Easton is not
pointing fingers; however, Ms. Easton has asked that $150,000 be returned to her. Ms. Easton's
original donation for the Pioneer Park work was given to Friends of Stillwater Parks and placed
in stocks; the gift has since appreciated in value. Mr. Cummings suggested the matter be referred
to City Attorney David Magnuson.
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Mr. Thomsen said $51,000 will payoff the last portion of the first phase improvements. A
playground dedication ceremony is scheduled for July 23.
Mr. Wolff, seconded by Ms. Thingvold, moved to direct Friends of Stillwater Parks to return to
Ms. Easton any balance of her donation. Motion passed 8-0, with Mr. Peterson abstaining due to
his employment with the firm handing the investment of Ms. Easton's gift, and Ms. Brown due
to her membership on Friends of Stillwater Parks.
Mr. Thomsen noted city departments are in the process of preparing next year's budgets. He
asked that members who notice any needed capital outlay for parks contact him by July 12. Mr.
Cummings noted that condemnation proceedings for the NeallMcKusick parcel will be
completed and that land will be available for parks; he suggested that the Board needs to figure
out what to do with the property as soon as possible. Mr. Cummings also noted that the state is
looking at giving the city a $1 million tax-free loan for the McKusick Lake drainage issues
which will have implications for the McKusick Lake trail system. Ms. Brown asked if the City
could buy the Jaycee athletic fields; Ms. Cummings said there has been some preliminary
discussion with the School District regarding the city giving the Amundson property to the
district in exchange for the Old Athletic Field and Jaycee complex.
Update on second ice sheet
Mr. Junker referred to the note from Mr. Kriesel indicating the city was proceeding with the pro
forma for the second ice sheet. The issue may come before the Park Board in July.
New Business
Ms. Brown said Friends of Parks has $200 for a rose garden in Pioneer Park and asked Mr.
Thomsen if he knew where it was going to be located; Mr. Thomsen said he would accompany
Ms. Brown to the park and discuss the location. Ms. Brown asked about possible signage/pavers
indicating the garden was given in memory of the donor's mother. There was discussion as to
how best to handle the memorial brick program, whether the city or Friends of Parks should be in
charge of that program/account. Mr. Thomsen noted that all money the city generates from rental
of ball fields goes into the general fund, rather than the park fund. Members agreed the memorial
paver fund should be a separate account/program handled by Friends of Parks. Mr. McGarry
made the in the form of a motion seconded by Ms. Flinn; motion passed 9-0, with Ms. Brown
abstaining.
Ms. Thingvold informed members she is the new head volleyball coach for Stillwater Area High
School. She plans a fund-raiser in which team members will do service projects, such as cleaning
up city parks, and obtain pledges for the work they do. Members were in consensus that is a
welcome idea.
Mr. Liehr moved to adjourn at 8:30 p.m. It was agreed that unless there is some pressing
business, there will be no meeting in July.
Respectfully submitted,
Sharon Baker
Recording Secretary
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MEMORANDUM
DATE:
August 19, 1999
TO:
Park and Recreation Board Members
FROM:
Nile Kriesel
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For your information, Dave Junker will be out of town the night of the Park and Rec.
meeting.
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MEMORANDUM
TO:
Park and Recreation Commission
FR:
City Coordinator
RE:
Agenda for August 23, 1999
DA:
August 19, 1999
I will be unable to attend the meeting Monday night so I will attempt to give you some
information related to Park and Recreation activities, etc., via this memo.
Land acquisition (See attached map)
1. Huntsman property. The City was successful in getting a favorable decision and
purchase price for the Huntsman property. However, Mr. Huntsman has appealed the
decision of the Condemnation Commission so it will take some additional time to get
a final decision. The issue relates to the price of the property and not necessarily
whether or not the City will actually get title to the property. On the other hand, if Mr.
Huntsman was successful in his appeal, the purchase price could conceivably be too
high a price to pay for the property. I believe this is unlikely, so we will just have to
wait and see.
2. Larson property. The City is in the process of trying to obtain this property through
the condemnation process as well. A meeting of the Condemnation Commission was
scheduled for August 18th. However, the meeting was cancelled because of an illness
to one of the affected parties and is to be rescheduled.
3. Browns Creek Nature Preserve. The City received a matching grant from the DNR
and the City Council has authorized matching funds for the purchase of this property.
4. Public Works facility land. The City council has also directed staff to take steps to
acquire the Rivard property located at Boutwell Road and County Rd. 15. This is a
22-acre parcel that could also accommodate soccer fields and/or ballfields.
I will update the Commission on this as well as on the other land acquisitions at the next
meeting.
Management Agreement for Rec. Center/Lilv Lake
The City Council approved the renewal of the management agreement with St. Croix
Caterers at the meeting of August 3, 1999. It was agreed that St. Croix Caterers (and
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especially Doug Brady) is doing an excellent job given that this was the first year of
operations. The only changes to the agreement were some adjustments of the salaries for
the Manager and Assistant Manager. The management fee (5% of gross revenues not to
exceed $35,000) was not changed.
Joint partnership with Mahtomedi to build new ice sheet.
City staff continues to develop information related to the possible construction of a
second sheet of ice at the Rec. Center. We anticipate having final proforma projections by
August 25th. We also anticipate that the cities of Mahtomedi and Stillwater will meet in
joint session sometime in early September to formally discuss this matter. Having another
sheet of ice would be beneficial for all users of the facilities. However, the construction
of the second sheet obviously depends on whether or not the financial picture is favorable
as well. The proforma should give us some direction in that regard.
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f. MEMO
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To:
From:
Subject:
Date:
Mayor and City Council
Steve Russell, Community Development Director fl-/
Results from Requests for DNR Grants
July 30, 1999
The City applied for four (4) DNR Grants: Conservation Partners, Natural and Scenic Area,
Parks and Open Space (Mulberry Point) and Greenway.
The City has recently received word that the Greenway Grant for $300,000 to assist in purchasing
the Brown's Creek Natural Area Site was approved. The other requests were not.
Although the Parks and Open Space Grant for Mulberry Point improvement was not approved,
the City was encouraged to make application next year, 2000, when more funds are available and
the Levee Wall is complete.
Attachment: Letter
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Recreation Site Plan
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MEMORANDUM
TO:
Park and Recreation Commission
FR:
City Coordinator
RE:
Agenda for August 23, 1999 (added info)
DA:
August 19, 1999
After my first memo and the attached information related to the possible land acquisitions
was copied for all of the Commission members, I realized that I forgot to give you some
information on the construction of a well and water reservoir under Settlers Park. I have
attached some drawings that should give you a general idea where Settlers Park is. I was
unable to provide more detailed drawings, etc., but I will make sure they are available for
the meeting.
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BOARD OF WATER COMMISSIONERS
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204 North Third Street
P.O. Box 242
Stillwater, MN 55082-0242
Phone: 651-439-6231 . FAX: 651-439-4061
August 12. 1999
Mayor and City Council
City of Stillwater
216 4th St. N.
Stillwater MN 55082
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Re: Bonding for construction of a 1.5 million-gallon underground reservoir.
Dear Mayor and Council:
The Board of Water Commissioners, at their July 8, 1999 meeting received favorable remlt.~ from
water testing done on a test well in the newly annexed area of the City.
. Because of this they have voted to go ahead with construction of City Well #11, along with a well
house, booster station and I.S million-gallon underground reservoir.
The City Council at their June 1, 1999 meeting approved the p1a.cement of this reservoir on the
land known as Settlers Parle;'
The estimated cost of1his entire project is $2,230,000.00. The Board is requesting the City of
Stillwater to begin the procesS of securing a $1,600,000.00 bond for the cOnstruction of this
project, as the Board ofWatcr commissioners cannot do this. '
I have enclosed a cost estimate sheet of the project along with the financial situation of the Board
for your review.
Sincerely,
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~/im M:Knight
SecretarylManager
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Jim McKnight
April 22, 1999
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Project Estimate
1.5 Million Ground Reservoir
Split Basin Design. Booster Station With 3 Pumps And Natural Gas Generator. Assume Land
At No Cost To Board And That Site Doesn't Present Groundwater Uplift Concerns.
Combined Well house and Booster Pump Station
3-75 Hp pumps with ASD's @ $56,000
Electrical and Control
Piping and Valves
Natural Gas Generator
Electrical Control and transfer Switch
WelIhouse & Booster Station Estimate
$460,000
$168,000
$40,000
$66,000
$150,000
$36,000
$920,000
Ground Storage 1.5 Million Gallon
Flat Top - Split Basin Design
$875,000
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Site Improvements and Excavation
Ground Storage Reservoir Estimate
$36,000
$911,000
Engineering Include Soils
$ 1 98,000
Total Project Cost Estimate
$2,029,000
Estimated Annual Costs (Operating)
Booster Electrical 262,800 KWHs @ 0.065 KWH
Additional Heat Required
Storage, Pump and Generator Maintenance
Annual Operating Costs
$17,100
$1,200
$9,600
$27,900
50 Year Life Cost
Original Cost
50x $27,900
Estimated Life Cost
$2,029,000
$1,395,000
$3,424,000
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