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Home My WebLink About2005-01-24 PRC Packet ~il~te~ THE BIRTHPLACE OF MINNESOTA i) STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE JANUARY 24, 2005 The Stillwater Parks and Recreation Board will meet on Monday, December 20, 2004, at 7:00 p.m. in the Council Chambers at City Hall, 216 N. 4th Street AGENDA 1. Approval of December 20,2004 Minutes 2. Introduction of new members 3. Request for City support and funding assistance for Stonebridge playground improvements 4. Beginning discussion of Brown' s Creek park and natural area master plan 5. Parks Section of the Engineering/Public Works Annual Report 6. Other CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 City of Stillwater Parks and Recreation Board Dec. 20, 2004 Present: Mike Polehna, chair Paul Donna, Dawn Flinn, Rob McGarry and Sandy Snellman Others: Community Development Director Steve Russell and Planner Sue Fitzgerald Absent: Linda Amrein Mr. Polehna called the meeting to order at 7 p.m. Approval of minutes: Mr. McGarry, seconded by Ms. Flinn, moved approval of the minutes of Nov. 29, 2004. Motion passed unanimously. Request for plaque for Mary Rita Trail David Peroceschi, Mary Rita's husband, was present. Mr. Russell stated the trail has been named and dedicated in honor of Mary Rita Peroceschi, but there is no commemoration. Mr. Russell suggested it might be appropriate to place a bench with commemorative plaque by the Courage Center. Mr. Polehna suggested that the plaque have dates on it, indicating when the trail was dedicated, perhaps. Mr. Peroceschi said he was not stuck on any specific details; he just wants to get the process started. Mr. Russell said he thought it would be nice to have pavers around the bench. An easement from Courage Center would be needed. Mr. Russell thought Parks Department staff could install the pavers and bench. Ms. Snellman moved to approve the purchase of bench and plaque commemorating the Mary Rita Trail, with Mr. Russell and Ms. Fitzgerald to work on the language on the plaque. Ms. Flinn seconded the motion; motion passed unanimously. St. Croix Valley Baseball Association request to use Public Works ball field John Rooney, president of the St. Croix Valley Baseball Association, was present to discuss the request. Mr. Rooney spoke briefly about the Association, which provides traveling baseball teams for about 200 kids. The Association hopes to have three teams using the Public Works fields. The Association will work with the City on improving the fields. On average, there would be four home games per week. There also would be some weekend tournaments, he said. Mr. McGarry said he had no problem scheduling use of the fields by the Association but he would not want to discourage neighborhood use of the fields when they are not in use by the Association. Mr. Polehna agreed with that concern. Mr. Donna asked ifthere were other organized baseball groups in Stillwater. Mr. Polehna noted that the Valley Athletic Association uses the Lucy Winton Bell fields. Mr. Rooney said his organization also has approached the School District regarding use of the Jaycee fields, Oak Park and Old Athletic Field. Mr. Rooney said the Association hopes to get the fields back into good playing shape. Mr. McGarry moved to approve the Association scheduling games/practice times at the Public Works fields, but not granting the Association exclusive use of the fields. The Association is to work with Parks Director Tim Thomsen at developing the schedule. Mr:' Donna seconded the motion; motion passed unanimously. During the discussion, it was noted the Association has insurance coverage. Signage will not be allowed at the Public Works fields, and there will be no lights. Schulenberg and Settler's Glen parks Ms. Fitzgerald presented the preliminary plans for the two parks, which were developed following neighborhood meetings. Settler's Glen neighbors do not want baseball fields or pathways, Ms. Fitzgerald said. They did want play equipment; picnic tables, benches and gazebo; bocce ball; and ice skating. The biggest issues, she said, were noise, safety, parking, and the existing poles (property markers). Ms. Fitzgerald asked members how they felt about trails. Members spoke in favor of having trails. Mr. Polehna said he would like to see a major playground area some where. Ms. Fitzgerald said the plan includes play equipment similar to that at Ramsey Park, 30' x 50'. At Schulenberg, neighbors wanted a water feature, more trees, benches, play structure, boulders, ice skating and sledding, and an historic interpretation recognizing the schoolhouse that once was on the site. Neighbors did not want trails. The primary issues of concern were safety, noise, parking, use by teens, Dutch elm disease, erosion, and the possibility of hazardous materials in the ground, Ms. Fitzgerald said. Preliminary plans include adding more benches and picnic tables. There will be a 30 x 50' play structure area. The ball fields will remain in the same location. Ms. Fitzgerald said additional neighborhood meetings will be scheduled. She will return to the Park Board when final plans are completed. Other items: A volunteer was sought to serve as the Park Board's representative on the Lumbeljack Days advisory committee. Mr. McGarry volunteered to serve. Mr. Polehna adjourned the meeting at 8:10 p.m. Respectfully submitted, Sharon Baker Recording secretary Precision Data Stonebridge PTA Community Playground (A non-profit 501-C-3 Tax-Exempt Charitable Organization) 900 North Owens Street, Stillwater MN 55082 651-351-8700Iwww.stonebridgeplayground.org Page 3 of 4 Monrlay, January 17, 200512:07:28 PM EST January 17, 2005 Steve Russell Community Development Director City of Stillwater - Park and Recreation 216 4th Street N Stillwater, MN 55082 Dear Mr. Russell: I am a volunteer writing to you on behalf of the Stonebridge Elementary School PT A Community Playground Committee regarding the need to bring Washington County's oldest elementary school playground up-to-date to meet safety and accessibility standards. Significant pieces from the original 28-year old structure have been removed because of rotting; leaving three remaining play structures which are substandard and cannot adequately serve the 200-plus students using the playground during the eight daily recess breaks let along the children of the community. The Stonebridge PT A cannot ignore this need any longer and has begun a major fundraising campaign. Our goal is to raise $192,000 to create the largest free handicap-accessible playground in Washington County. (See attached fact sheet on current and proposed playground). Currently, we have raised $115,511.48 through intensive internal and business support. While we are still continuing these efforts, we need the City's support to achieve our goal. Some key points I'd like to bring to your attention include: . Of the 465 students currently at Stonebridge, 283 live within the Stillwater city limits. . Of the 283 students within the city limits, 198 live within the Stonebridge attendance area, and 85 are within the City of Stillwater but outside the attendance area. . There, are 164 k-6 students within our attendance area that live within the City, but attend elsewhere. . I understand that our committee has already provided information to you to assist in the application for a Community Development Block Grant (CDBG), as this project will help to support lower income and handicapped individuals. We are writing to request three areas of support from you: 1. To be put on your agenda for next Monday's meeting on January 24th. 2. To receive a resolution of support from the city council for the project. 3. To identify an appropriate level of funding for this important project. We are at a critical time to make an investment that over the next 30 years will impact more than 28,000 school age children - more than 36,000 children if you include the broader community that will benefit from school, community and sporting activities. Also, as we are a non-profit organization, Mondav. Januarv 17. 2005 12:07:28 PM EST Precision Data Paae 3 of 4 Monday, January 17, 200512:07:28 PM EST Prec:ision Data . Page 4 ,of 4 your donation is tax deductible. I will call you soon to answer any questions and to confirm your support to be on the agenda for the 24th. Sincerely, Scott Kneeskern 1520 W Linden St Stillwater, MN 55082 651-351-0792 dc: Richard H. Tregilgas I Fundraising Chair - Stonebridge PTA Community Playground Committee 651-436-3642 Monday. Januarv 17. 2005 12:07:28 PM EST Precision Data paae 4 of 4 Monday, January 17, 2005 12:07:28 PM EST Precision Data Page 2 of 4 Existing Playground Facts .5-:.jn~brido;e taG the .jldest e:"ementary :;c;[.o."l p1aY'JrouJ)(; in \~a,;hln'J-:on County, ~i-:h chree rema~nin~ structures. There are e"posed bolts and missinlJ pieces on t,he st.rul;;tu~'e :ond f:oux 1e3the~' ~'alllps that are not ha~dicap ~c~essible. The structure has ncn-chal1eno;ino; c1ilnbin~ heights of two-three teet, and there are no footholds for the climbi~o ~all. New Playground Facts l'he new :=::~.!"t.:.(.'t'..1.re :..:: deslyned t:l: . .>.e,::)mrr.c.date the large and varie'~ numcer of =hild~en pl~yinq on .it . . Pr,:'vitk' t.h~: lazgcs-:, t~.(..'.t..: '"'Il1.n(",:-.r h;'lnrii !':","'-r-:\'':f"PoR:=;;].,lp. comrr.u~ity ~l~y~~ound in Washir:gtun C:)'Jr.ty. . n~l':v~r r:l':ml-:;rf"J w:1111'i :1no ieature~ that ~~[ely c~[er hl)r~zo:lta1 ar.d -,e:::::i.:a1 cha:l3.:lqes up :;0 eigtt feet. . 'Jffer foot al:d hand I:cld3 alld th,. abi1~ty tt' 1:t<)V<~ 1at,.:~'a11y. . W: l.h.=: 1..1.nn Irilrv v~~ 1"1'i r:": .l~~ wi 1.1- pJ:::"eIT.lutn con~tL'uC':.l,:)n !1.nd nc ..xp:)5~d I,"..:t sand hard..a:::<:::. . Cumt=ly w~th sat<:::::y g'cid<:::lin<:::s iro~ I.h~ N~l.ior~l ?rQ~-~n for P~aygl'C'1Jnd .~~f<~ty fel: su~'facc:, des~gr:, spaei~g, eq"i~"en:; ir~2tCllld.ti:J~1 2Lt'.d l:lC:lilltett2:l.ht.'e. www.stonebridgeplayground.org Mondav. Januarv 17. 2005 12:07:28 PM EST Precision Data Paae 2 of 4 FilL- ~;'t~ 1- Z- y-o s---- 1. Brown's Creek-Boutwell Area Open Space, Parks and Trail Plan a. Review project Work Plan and products b. Review project schedule c. Overall program for Brown's Creek-Boutwell Area . Types of activities to consider in planning-active and passive recreation . Location ideas/issues d. First tasks: Neighborhood Parks at Munkewitz Property and Boutwell Cemetery/Public Works Sites . Neighborhood park programs-examples . Park Commission ideas about these parks . Park Commission recommendations on publiC participation process with neighborhoods and other interests Dee 03 2004 9:53 BONESTROO ROSENE ANDERLIK 6516361311 p.2 Engineers & Architects Bone-troo. Rosene. Anderllk and Auoclat... 1nG. ,. an AffIrmative ActIOn/Equal Opportunity Employer and Employ.. Owned Prtnclpall: Otto G. Bonestroo, P.E.. Marvin L SorvaIa. P,E.. G1ann R. Cook, P.E. . Robert Q, Schunlcht, P.E, . Jerry A. Bo~don, P .E, . Mark A, Hanson, P ,E Senior Conll.lltants: Robert W. Rosene, P,E, . Joseph C. Ande~ik. P.E. . Richard E, Turner, P.E, . Suean M, Ebe~ln. C.P.A. "noelat, Principals: Keith A. Gordon, P,E. . Robert R. Pfefferle, P,E. . Richard W. Fosler, P.E.. David O.loskata, P,E... L4!chael T. Raulmann, FoE.. Ted K. Flald, P.E.. Ksnneth P. Anderson. P.E.. Mark R. Rolfs, P.E. . David A. Bonestroo, M,B.A. . Sidney p, Williamson, P,E., L,S. . Agnes M, Ring, M.B.A. . Allan Rick Schmidt, P.E.. Thomas W, Peterson, P,E, . JBITIeS R. Maland, P.E. . Miles B. Jenssn, P.E. . L Phillip Gravel Ill, P.E. . Daniel J. Edgerton, P.E. . lamael Martinez, P,E. . Thomas A. Syfko, P,E. . Sheldon J. Johneon . Calli A. Grove, P,E,. Thomas A, Roushar. P.E.. Robert J. Devery, P,E, Offices: St, Paul, 5t Cloud, Rochester and Wlllmar, MN . Milwaukee. WI . Chicago, IL Web. Ita: www.bonestroo.com ~ /I ~ Bonestroo ~ Rosene ~ Anderlik & '\J 1 Associates December 2, 2004 Klayton Eckles and Steve Russell City of Stillwater 216 North 4th Street Stillwater, MN 55082 Re: Proposal for Open Space, Parks and Trail Planning Dear Klayton and Steve: Thank you for requesting a scope of services description and estimate for completing a Master Plan for trails, parks and open space in the area between Brown's Creek Park and Nature Preserve and the City's Public Works facility. Our scope and cost estimate are provided in the form of this letter agreement between the City of Stillwater ("Cityj and Bonestroo, Rosene, Anderlik and Associates ("Consultant"). Projed Description In March 2000, tbe City completed a plan for managing Brown's Creek Park and Nature Preserve. Since that time, the City has taken steps to implement the plan, and to develop some trails in the area and a Public Works facility to the south. City staff and the Parks Commission have determined that the City would benefit from a broader Master Plan for trails, parks and open space in the area between Brown's Creek Park and Nature Preserve and the Public Works Facility. The Master Plan should include an estimate of resources needed for plan implementation and maintenance over the long term. The completion of a Master Plan for trails and open space around Brown's Creek and its Tributaries will include the following Basic Services: · Task 1. An update of the Brown's Creek Park and Nature Preserve Plan, to identify tasks completed, and determine next steps for management of these properties · Task 2. Develop recommendations regarding interpretation of the farmstead. woodland and natural communities in Brown's Creek Nature Preserve · Task 3. Complete design for development of the Munkelwitz property, recently acquired by the City, as a neighborhood park · Task 4. Develop recommendations for trail connections from the Brown's Creek Park and Nature Preserve to the Public Works facility and adjacent open space · Task 5. Develop recommendations for development of the open space areas adjacent to the Public Works Building, including the historic cemetery area · Task 6. Identify trail connections from Brown's Creek Park and Nature Preserve to the Palmer property, and recommendations for trails within the property to be provided to the developer · Task 7. Work with City Public Works staff to develop recommendations, cost estimates, and a proposed schedule for maintenance for the Master Plan areas 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 ,,;;, "'1" '. .~ . i ",j' Dee 03 2004 9:53 BONESTROO ROSENE ANDERLIK 8518381311 p.3 Completion of the Master Plan may also include the following Optional Services: . Task 8. Work with City staff and graphic designer to develop informational and interpretive signage, trail maps and brochure materials for the parks and trails in the project area, that could serve as a prototype for parks and trails throughout the City . Task 9. Develop design options for delineation of park and open space property boundaries . Task 10. Provide a workshop and informational materials to City maintenance staff that will focus on maintenance of natural areas and related issues, inCluding what tasks need to be done to maintain these areas well, why the tasks are important. and specific guidance on the how-to's and scheduling of maintenance tasks Throughout this project, we will be working closely with City staff from the Planning and Public Works Departments, as well as with the Parks Commission. neighborhood residents, and other interest groups in developing and reviewing park plans, trails plans, and other work products. Scope of Basic Services BRA staff will complete the following Basic Services for this project: Task 1. An update of the Brown's Creek Park and Nature Preserve Plan, to identify tasks completed, and determine next steps for management of natural communities at these properties We will review the management tasks completed since Spring 2000 with City staff, and review the remaining tasks listed in the plan to determine whether they are still applicable. We will examine issues and make recommendations regarding possible habitat protection areas on the site, as well as appropriate areas for a variety of uses, based on the concerns of the Parks Commission and City staff. This will include an identification of potential wetland banking sites in the project area that the City may use for future projects that impact wetlands. Based on the review and discussion with staff and the Parks Commission, and a field visit to the site, we will update the plan to include restoration and management tasks that need to be completed on the site, and to develop a short and long-term maintenance schedule and cost estimate for the Park and Nature Preserve. Task 2. Develop recommendations regarding interpremtion of the farmstead, woodland and natural communities in Brown's Creek Nature Preserve We will work with staff, Parks Commission, and other interests to develop recommendations regarding interpretation of the farmstead, woodland, and natural communities on the site, and add this to the Brown's Creek Park and Nature Preserve Plan. This will include recommendations regarding informational and interpretive signage for the site. Task 3. Complete design for development of the Munkelwitz property, recently acquired by the City, as a neighborhood park We will work with staff, the Parks Commission and the adjacent neighborhood to complete the design of the proposed neighborhood park on the Munklewitz property, and coordination of development of this area with the Brown's Creek Park and Nature Preserve Plan. The Park design may include play areas and equipment, informal soccer and/or baseball fields, picnic areas, gazebo/shade structure, landscape plantings, a parking lot, trail connections, and other features. Development of the plan will include the following tasks: . Meet with the Parks Commission to discuss options and design of the park . Develop 2-3 design options and illustrative graphic materials 2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax; 651-636-1311 2 It," "f.!:' I Dee 03 2004 9:53 BONESTROO ROSENE ANDERLIK 6516361311 p.4 · Present the options to a neighborhood meeting and get comments · Finalize the plan for the park, including development of a final illustrative plan, cost estimate. and maintenance estimate, and any associated graphic materials · Present the plan and cost estimate to the Parks Commission, and ifrequested. to the City Council · The plan and cost estimate should be completed by June, 2005, to be available for consideration for the City budget for 2006 Task 4. Develop recommendations for trail connections from the Brown's Creek Park and Nature Preserve to the Public Works facility and adjacent open space, and coordination of the trail plan in this area with the city-wide trail plan. We will work with City staff to map existing trails in the area, and identify potential trail connections from Brown's Creek Park and Nature Preserve to open space areas and trails to the south. We will develop recommendations regarding trail locations, appropriate uses, trail materials, development and interpretation. Tasks will include a field walk of the trail area with City staff, including maintenance staff, to discuss location, use, construction and maintenance issues in the field. Task 5. Develop recommendations for development of the park and open space areas adjacent to the Public Works Building, including the historic cemetery area City staff and Parks Commission have indicated that the open space areas adjacent to the Public Works facility could be developed for active and passive recreational uses. We will work with staff, Parks Commission, and other interest groups to develop the preferred program for the park and open space areas, develop design options for desired facilities, identify trail connections to other trails and open space areas, complete a plan and cost estimate for the desired facilities, and a maintenance plan. The work includes meetings with the Park Commission, neighborhood interests, and City staff to begin plan development. review options, and review the fmal plans and cost estimate. Task 6. Identify trail connections from Brown's Creek Park and Nature Preserve to the Palmer property, and recommendations for trails within the property to be provided to the developer The City is currently reviewing sketch plans for the Palmer property, north of the Brown's Creek Park and Nature Preserve. We will work with staffand the developer to identify trail connections from City and County trails to the proposed development, and to recommend preferred trail routes within the development. We will complete recommendations for trail uses, materials, and construction. and a cost estimate for the proposed public trails. Task 7. Work with City Public Works staff to develop recommendations, cost estimates, and a proposed schedule for maintenance for the Master Plan areas As the City develops additional trails and open space facilities in the Annexation Area, it needs to detennine the long-term maintenance requirements for these facilities, and the staff and resources that will be needed to maintain the new facilities. This will include recommended planting lists for plantings and seed mixes to be used throughout the project area. We will work with staff to assess current maintenance efforts, costs, and resources; develop a list of maintenance tasks that will need to be completed for the new facilities, a maintenance schedule, and cost estimates for maintenance of the proposed facilities. This will involve meetings and discussions with City maintenance staff, as well as other Public Works and Planning staff and the Parks Commission. 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 3 ,,~., , Dee 03 2004 9:54 BONESTROO ROSENE ANDERLIK 6516361311 10.5 Optional Services Completion of the Master Plan may also include the following Optional Services: . Task 8. Work with City staff and graphic designer to develop informational and interpretive signage, trail maps and brochure materials for the parks and trails in the project area, that could serve as a prototype for parks and trails throughout the City . Task 9. Develop design options for delineation of park and open space property boundaries. This will include looking at options for landscaping, signage, or other structures that will help the City to identifY the boundaries of its parks and open space areas. . Task 10. Provide a workshop and informational materials to City maintenance staff that will focus on maintenance of natural areas and related issues. including what tasks need to be done to maintain these areas well, why the tasks are important, and specific guidance on the how-to's and scheduling of maintenance tasks Meetings Completion of the Basic Tasks and Optional Tasks will require close collaboration with City Planning and Public Works staff, including maintenance staff, and with the Parks Commission. The cost estimate for each task includes meetings we estimate will be needed to complete the task. as follows: Introductory meeting with Parks Commission and staff to review the project goals and schedule, identifY the desired program/uses for the proposed parks and trails in the area. and discuss other issues and concerns that will need to be addressed during the project Task 1: 3 meetings (one each with staff and Parks Commission plus 1 field visit) Task 2: 1 meeting with staff and Parks Commission Task 3: 6 meetings (parks Commission, neighborhood meeting, meetings with staff and Parks Commission to review proposed plan and cost estimates, final Plan presentation to Parks Commission and City Council) Task 4: 1 field visit with staff (recommendations to be presented with Task 5) Task 5: 6 meetings (parks Commission, neighborhood meeting. meetings with staff and Parks Commission to review proposed plan for park and trails and cost estimates, final Plan presentation to Parks Commission and City Council) Task 6: 1 meeting with City staff Task 7: 2 meetings with City staff and one meeting with Parks Conunission Total for Basic Services: 21 meetings Optional Services: Task 8 - up to 4 meetings with staff and graphic designer Task 9 - one meeting with staff Task 10 - one workshop with staff 1 additional meeting with Parks Commission to discuss options and develop recommendations for the Optional Services City Responsibilities City staffwill provide aU existing reports and mapped information for the study area. Staffwill update electronic maps showing existing trails in the area. Staff will coordinate meetings with City staff and Parks Commission. Staff will review draft plans, and provide comments and suggestions. 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 4 ~ Dee 03 2004 9:55 BONESTROO ROSENE ANDERLIK 6516361311 Compensation Costs aSsociated with the above tasks are estimated on Table I, attached. For completion of the Basic Services outlined above, the City will pay the Consultant on an hourly basis in accordance with the Billing Rate Schedule attached as Appendix, with a not to exceed fee of$23,464 without authorization from the City, including up to $700 reimbursable expenses. For completion of the Optional Tasks identified above, the City will pay the Consultant on an hourly basis in accordance with the Billing Rate Schedule, with a not to exceed fee of$5,056 v.rithout authorization from tbe City, including up to $100 reimbursable expenses. The total estimated fee for the project, including Basic Tasks, Optional Tasks, and Reimbursable Expenses is 528,520. Additional meetings, design and construction services may be provided when authorized by the City as Supplemental Services, and will be billed at the hourly rates shown on the Billing Rate Schedule, attached, plus reimbursable expenses. Schedule Based on approval of the Project Scope and Cost Estimate, work on this project will begin in January, 2005. Bonestroo will put forth reasonable efforts to complete the tasks in a timely manner, endeavoring to complete the project by July 2005. Cost estimates for the proposed facilities, including the neighborhood parks and trails, will be provided to the City by June 1,2005, for the City budget process for 2006. Bonestroo is not responsible for delays occasioned by factors beyond its control. Please call me at (651) 604-4758 to discuss this proposal. Thank you for requesting our services for this project. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES ~A~ Sherri A. Buss, M.L.A. Project Manager 2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 ~, p.6 5 COST ESTIMATE CITY OF STlLLWATER-OPEN SPACE, PARKS AND TRAIL PLANNING December, 2004 o . II) o o W I\l o o -Ilo CD .. Tasks L.AJEcologlst Landscape Deslgnerl Word Total Cost (# hrltask) Graphics (#hr/taskl Processorl#hrJtaskl Per Task Hourly Rate* $94 $80 $45 Basic Tasks Task 1. Update Browns Creek Park/Nature Preserve Plan 32 4 4 $ 3,508 Task 2.lnteroretation tasks 12 1,128 Task 3. Desion park at Munklewitz propertY 24 48 4 6,276 Task 4. Trail connections from Brown's Creek to South 16 2 1,664 ' Task 5. Public Works open space/park design 24 48 4 6,276 Task 6. Trail connections to Palmer property a 2 912 Task 7. Maintenance plan, costs, and schedule 30 4 3,000 Subtotal labor $22,764 Reimbursable Expenses 700 Basic Services Subtotal $23,464 Optional Tasks Task 8. Develop Interoretivellnformational signage 20 20 3,480 Task 9. Desion boundary elements 8 2 912 Task 10. Maintenance workshop wtth staff 6 564 Subtotal Labor 4,956 Reimbursable Expenses 100 Optional Services Subtotal $ 5,0 56 Proiect Total Labor $27.720 Reimbursable Expenses 800 EST. TOTAL PROJECT COSTS $28,520 · HourlY rates based on 2005 Rate Schedule c.n c.n lXl o :z ITI (J) -f AI o o AI o (J) ITI :z ITI :D :z o ITI AI r ..... ^ en c.n .... en w en .... w .... .... ." . ..J Attached are park related sections from the 2'0:0'4 Public Works an:d Engineering Annual Rfeport Also attached are copies of park brochures/handouts Organizational Structure The Public Works Director, who works directly for the Administrator and City Council, heads Public Works. The Public Works department is further divided into 5 departments via the budget process. The Sanitary and Storm Sewer departments and the Lighting department all get funding thru collection of utility charges. Therefore they must be reported separately. The Parks department is required by State accounting practices to be represented separately in the budget. In actual practice these are not separate departments, but rather different divisions that are served by the same supervisors and maintenance workers. In 2001 we reorganized Public Works, and reclassified all employees as labor maintenance workers. The old job descriptions were eliminated, and Labor Maintenance Worker I-IV were created. The changes included incentives for employees that obtained proficiencies in multiple disciplines. Employees now work wherever needed, regardless of what division, though we still have specialists in given areas. The Superintendent and Assistant Superintendent run the department, provide supervision, administer the budget, and plan the day-to-day activities. Two lead workers provide work direction to the other 16 full time, and variable number of part time employees. Each of the divisions will be presented in detail separately inthe sections following the Public Works directory 5 Public Works Employee Directory Name Title Years Contact Klayton Eckles Public Works Director 11 430-8831 Tim Thomsen Public Works Superintendent 21 275-4102 Nick Chaves Public Works Ast. Superintendent 11 275-4103 Beth Neeck Secretary 4 430-8837 ENGINEERING Shawn Sanders Assistant City Engineer 8 430-8835 John Jurek Engineering Technician III 4 430-8832 Tim Moore Engineering Technician IV 10 430-8834 Ryan Smith Engineering Technician III 6 430-8833 PARKS Robert Bartkey Maintenance Worker IV 29 Rodney Hamble Maintenance Worker IV 29 Gary Lindeman Maintenance Worker III 4 Scott Schell Lead Worker 21 275-4106 Steve Wicker Maintenance Worker III 9 PUBLIC WORKS Thomas Boesel Maintenance Worker IV 3 Jason Crotty Leader Worker 4 275-4104 Jeff Dionisopoulos Maintenance Worker IV 6 Dave Fleischhacker Maintenance Worker IV 3 Gary Fullerton Maintenance Worker IV 29 Mike Hagen Maintenance Worker IV 3 275-4109 Jeff Johnson Maintenance Worker IV 20 Mike Kuehn Maintenance Worker III 3 Jeff Melstrom Maintenance Worker IV 4 Chris Paul Chief Mechanic 2 275-4109 Chad Rogness Maintenance Worker III 1 Robert Templin Maintenance Worker III 3 Billy VonWald Maintenance Worker IV 5 6 Parks Division New 12' mower reduces cutting time on 80 acres of grass maintenance The Parks infrastructure is as follows: . 32 park locations with 540 acres of open space/parks . 11 miles of trails . Park amenities including picnic, playground, courts, skating, ball diamonds, bathrooms. See Appendix 3 for a Parks location map and Appendix 4 for a specific breakdown of amenities in each park In 2004 the Park system grew with the completion of the Public Works Little League field and park, the development of Prairie Park in Settler's Glen, the extension of more trails near Brown's Creek Nature Area, and the purchase of property on Boutwell and the Munckelwitz Property. The main objective of the Parks division is to maintain and operate the parks in such a way as to promote recreation and leisure opportunities for Stillwater residents. The activities involved in meeting this objective are as follows: . Mow grass, trim trees and brush . Prep ball fields and coordinate park use . Pick up trash in parks and downtown, clean bathroom facilities . Maintain turf and gardens-- weeding, watering, fertilizing . Maintain and inspect park infrastructure . Maintain skating rinks . Maintain and plow trails . Set-up take-down special events . Assist other departments as needed All park equipment is periodically inspected 12 Special Events and Emergency Response Every year Public W.orks is required to respond to a range of special events, as well as emergencies. Special events include Lumberjack Days, weddings, races, tournaments, fireworks, art fairs, and music events. Appendix 5 shows a list of special events that occurred in 2004. Public Works also responds to ernergencies and natural disasters. Flooding, storm damage, plugged pipes, sewer back ups, water main breaks, street cave-ins, fires, and other problems all require Public Works response. City special events can mean special challenges for Public Works Fortunately in 2004 there were no major emergencies caused by natural events. We did have an emergency sewer repair on South 5th St that involved city and contractor response. There were many new or expanded special events; some events of note that required the attention of Public Works, included a city auction, LBO clean up and seeding, expanded bike race, Movies in the park, 2 Art Fairs. 13 Comparison of Overall Operating Expenditures 2001 Budget III General Government . Public Safety . Streets & Engineering o Unallocated . Culture & Recreation 2004 Budget Proposed 2005 Budget 25% Overall Budget* Comparison: In 2004 the operating budget for Public Works was 15% of the total operating budget of the city. The Public Works budget has increased over time, but in comparison to the growth of the overall City budget, it has diminished in proportion. In 2001 Public Works was 17% of the total budget, whereas in 2005 the proposed budget will be only 14% overall. *Note the finance department reports the parks budget in the Cultural and Recreation category. which has seen a 1 % increase as a percent of the total budget. 14 Public Works Budget Changes Parks & Public Works Total Operating Budget $2,500,000 $500,000 Since 1993 the Public Works Budget has increased from $1.1 M to $2.0M. This is a growth rate of 5.5% per year. In the same time period the CPI has grown at a rate of 2.8% per year. So real budget growth is about 2.7% per year. $2,000,000 $1,500,000 $1,000,000 $0 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 The operating budget for Public Works includes Streets, Parks, Shop, Sanitary Sewer, Storm Sewer, Signs and Lighting. Although a subdivision of Public Works, Engineering is reported separately. It's important to note that the numbers shown here reflect just the Operations cost; pass thru costs such as sewage treatment costs for operation of the sewage plant, electrical costs for street lights and any other costs that don't relate to delivery of city services are not included. Also, capital outlay costs are not included in these graphs. This convention better shows the actual effort put forth by the city to provide maintenance to city infrastructure. Parks & Public Works Budget $500,000 Streets - Shop Signs & Lighting Parks $2,500,000 $2,000,000 $1,500,000 $1,000,000 Storm Sewer $0 Total Budget 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 This chart of the budget is helpful to show how much each division has received over time. For a more accurate reflection of where we expend our effort, look at the section labeled "Total Effort by Division" on page 18. 15 Personnel Levels Public Works Full-time and Part-time Employees 25 5 20 '" Q) Q) ;>. % 15 E w '0 Qj 10 .0 E ::> z o 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Since 1997 the full time work force has remained constant (in 2002, we had an extra employee, to cover for someone that was out with a long term disability). In the same time period our part time labor force has diminished due to closing of the beach and significant budget cuts. Public Works Full Time Employees 25 5 20 '" Q) Q) ;>. % 15 E w - o Qj 10 .0 E ::> Z ~Parks - Streets Shop ~Sewer -- Full-time o 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 As demonstrated here, we have maintained a relatively constant workforce, but we have moved people to different areas, depending on where the demand for service lies. 16 12.00 10.00 '" Q) Q) ;>. 8.00 0 0.. E w 6.00 Qj c. '" ~ 4.00 ~ 2.00 0.00 ,g 20.00 ;::;; '- ~ 15.00 ., .0 ~ 10.00 5.00 90.00 80.00 13 70.00 b <( 60.00 .>.t: lii 50.00 0... '0 40.00 li3 .0 30.00 E ~ 20.00 10.00 0.00 '. Infrastructure Per Employee Miles of Streets per Street Employee 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Miles of Sanitary Sewer per Sewer Employee 30.00 25.00 0.00 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Acres of Parks per Park Employee 1993 1994 1995 1996 1997 1998 19992000 2001 20022003 2004 This chart shows a steady increase in miles of street per employee. New streets require less maintenance, but as they age the increasing mileage will increase the demand for maintenance. This chart shows an average of roughly 25 miles of sewer pipe per employee dedicated to maintaining the sewers. As mileage has increased, we have shifted people into tasks related to helping keep the workload constant. We strive to clean about % of the total pipe mileage each year. New developments have added several large parks in recent years, dramatically increasing the acres of parkland per employee. Some of this new" land is open space, some is nature preserve, and some is partially Homeowner Association maintained; but all has some demand for service. As we add more amenities to our open space over time, the demand for service will grow. 17 Total Effort by Division Every employee tracks time spent completing various maintenance activities each day. From these daily reports we can track time spent in each area of responsibility as well as for every maintenance activity. This chart shows the breakdown of total hours worked over the course of the year servicing parks, every other public works activity, and the total. City of Stillwater Public Works 35000.00 30000.00 . Parks 2002 25000.00 II Parks 2003 o Parks 2004 II PW 2002 20000.00 II PW 2003 1!1 PW 2004 15000.00 II Total 2002 &lTota12003 10000.00 o Total 2004 5000.00 0.00 Yearly Total Hours Worked This very important chart shows the total hours spent on productive maintenance activities in the Public Works Department. As can be seen, since 2002 the Total hours spent maintaining public facilities has decreased from 32,500 hours to 25,000 hours in 2004. The reductions are due to budget cuts in 2003 that resulted in reduced part time help, less overtime pay, and reduction in weekend duties. 2004 hours are virtually the same as 2003, even though we added additional part time help in '04. This unusual circumstance seems to be the result of less emergency snow fighting, an unexpected loss of the part-timer that locked up bathrooms, and a crew of summer help that didn't serve out the season for various reasons. The chart also shows that we have increased hours in the parks department, while other divisions have continued to see yearly reductions. This apparent shift is somewhat ameliorated by the fact that parks division is recording more hours on tasks that are joint responsibilities, so if we measure the hours attributable to parks operations, the chart showing parks hrs should be reduced by approximately 1000 hrs, and streets increased by 1000. Still, there has been a definite shift of effort from streets to parks in recent years. Appendix 6 has the detailed breakdown of the tasks and total hours spent on each. 18 Storm Sewer Goals . Formalize a program on storm pond maintenance. In anticipation of Phase 2 storm water management requirements we intend to attempt to dredge two ponds a year. . Rehabilitate catch basin manholes. Many of our old catch basins suffer from bad joints resulting in infiltration and street subsidence. We hope to complete 12 rehabilitations in 2004. Parks Department Goals . Complete upgrades of Bergmann, Creekside and Lowell Park. This includes adding of trees, f1owerbeds, signs, landscaping, water fountain, irrigation system and possibly a new restroom in Lowell Park. . Increase level of trail maintenance. With the rapidly increasing amount of city blacktop, gravel and wood chip trails, additional maintenance is required. We intend to explore the concept of dedicating one person to the responsibilities surrounding trail maintenance. . Modify our turf maintenance program. This year we intend to consider different mowing criteria as well as the use of a new multi-deck mower. The goal is to reduce overall mowing time while keeping up with park growth. . Coordinate and adjust ball field maintenance. Part of this goal is to ready the new public works facility ball field for use this season. Also we will coordinate with athletic associations to ensure we provide an adequate level of maintenance. School cut backs have created a challenge in this area. The National Pollution Discharge Elimination System Phase 2 requirements will go into effect for Stillwater in '05-06. Given the complexity of the requirements and effort involved in developing a plan to meet Phase 2 requirements, in 'OS staff will be requesting the development of a Stormwater management plan with the aid of an outside consultant. This plan will provide a basis for submittal of a Phase 2 permit to MPCA in '06. We didn't get any ponds dredged, the one needing immediate attention will need coordination with Oak Glen Golf course and the neighborhood. Using sewer and street crews, we completed 30 manhole rebabs. Bergman and.Creekside parks saw the installation of picnic shelter/gazebos, the addition of landscape features including trees and boulders, and efforts by the neighborhood to install gardens and stone walks. Lowell Park has been tabled again due to the current efforts to develop the Flood Control wall. We have had difficulty in this area due to the lack of personnel. Maintenance and improvements were completed, but the addition of a park employee would allow more attention to this greatly expanding area of responsibility. A new multi-deck Toro as well as a new mower attachment and tractor increased the productivity of our mowing crew, as well as our versatility-the tractor makes it possible to maintain prairie restoration projects and old fields. This fall we contracted with a fertilizing service to prep our park turfs for next season. The new field at public works was made playable (grading, leveling, fertilizing, irrigating), and is now the home field for a Stillwater little league. With the loss of support from the school district, Public Works is scheduling ball field use, and working with teams on necessary maintenance. 22 ..~. "'~'::Ri>c' Jl=.... . '::-~'::~""::'" ,:'::c nn' ..:. . ....==-:. nn . A ....nn.~ ..~. v~ Cit;::::r=:::n . ',:i I' ~I ^ r """SONs. -..........--..y;~\~ ~ QJ2f1 ~ . t Ii. , '[Wjti ~ z ~ON<CUN ON<HLL ~ 'I ~ a er I I ~ i ~~I ~J (' ,~!~ LA 'it" CT"-r rff).,Cw<:J:!!. e e k"" "-- ~ 'I' C::~A. ~ ~ L I : z ~ ~ ~ ~ ~ r 0 wnT - Cf -=<;:/ < \:? --V/; ~~-- l~ ~."'~ ~~~~; ~t,.:=.-".~ H.~t~~: h a~~ E~I>ARK?t~1 ~ ~ <"". ~~~~~ ~~ \ ",uw.:~"",w. ~::,fP VJry/fJ~ ~ ~ <? ~ ~ "".~.. OR """",i:.. IJJ 1. PIONEER PARK =-t ~",'" . ~ ~;;,( ~=.. D [) \\ :\ 1\ Vq: I;; t.j"1'~" l '. '{ ~: ~;~~~~T6~R:ARK ,---' ..~ ,.. I ~ ~ ~ v 'I; N 4. LOWELL PARK , ~ an- - 1 ..:0' 'vc .dE 5. NORTHLAND PARK 6. SUNRISE PARK . -.. ~ "!. ~ IlQ lr"" I I'T .. I1,s ox yo. ( ~. ':;- ~ \ .. ALNUT" ~ C Co c". rtJ. ~ CROIX", AVE. "'y >..' . 7. MEADOWLARK PARK 5 'OR ~ ~~-e,;;; ~t' : 0'\ i ;!:r 5" c3 LW ~ ATER ~ ST. ;! ~ '\ :: ~:::L~~-F~~~VE PARK r\. ~ ~ ~~ 1) W WL NS .. ~ 10. SO. BROADWAY - TRIANGLE PARK 1; > ~ ~ ~~ 0 ~ I" ;...... EN.lItl;i I.., ~ z ~ '/') M 11. SCHULENBERG PARK !II Z~lz ~ ~~AGl.i\ ~ ~. Q~ ~ p.' au =i 9 s: .~Ir~ :;:0// ~~:~~~~g~~:::K \ f:I>~.. s~'< !J! .. ~ ^ W HC OR T, \t..:' 1--1 14. ANEZ RIDGE PARK 'r .. ~ ~ "'- I l-' Z sC!l cP- ~ 1 / 15. KOLLlNER PARK ~ ~ J <.., ---~'\ .~ MN'LEz '" OT ~ e- ce' ~ \ " 16. NIGHTINGALE PARK ~ I ~;!;tt 0 of.L~~ ~ '" W '.....Et S1 -, ? \\? ,-- ~ 17. LAKESIDE PARK ~ .I 77THSTN ~ ~ 12 ~0.[6> ~~, "~~IW ~~.; ~~~~,' 50. 5~ r,.~ ~0'" ~,\l 18. BROWN'S CREEK NATURE PARK ." @ -r:. ~. ~ """'- \, l , 1 19. LEGENDS GAZEBO ~ """ ~ ~ ;:::: _ ~-' ~ UN!lEN I ~\,.o """ el' :f "\ 20. CROIXWOOD OPEN SPACE _ _ _ ., " '" 3'2:rr ~ ' ~ € "t,.. ~ 'I ~ 21. LONG LAKE OPEN SPACE ~. ~~ @ .-, ~ .. f.O\ ~~ ~I ~.. CO ~OR~' J !i: '" 'fie'" . ~t 4' (II;U 22. St. CROIX VALLEY REC. CENTER _ w .A- :IIi ,. @ ~ Y w, I w., .. CE rsr.r"!\ ~ t' \ 51 '\ \ 23. McKUSICK LAKE TRAIL & DIKE @) J; 24. CREEKSIDE PARK 25. SETTLERS PARK ':1." .." INTERLACHIEN,..,'" ~ lIiE~~~ '" 'it. 8 "':; ST. :; I "I.ill! 5 e-.r ~ 26. HERITAGE PARK . '~~T [\'1 l-' w _~ ~ "... r.\~L '" '" '" ST. l-''; - ~ 0.1"" 51 51 fi;~J3 4;"l,~' h. 27. LEGENDS PARK . ~ '>,~ .,..... .. ~ '" f I 7 ~ r5L I.,~ 8 : ...~ ~ l! 0/1\ '." '" 'l),,,.,,,;~ ,\ \l !A (" 28. LONG LAKE NATURE AREA 'l! OIT '" 0 [3 . W .. ON< ST I!! > w. ON< ST ".~';1 .. 0 'I' ~ " ~ 29. PUBLIC WORKS PARK .. ~~. ~ "(rv r...... ~ ~ _ =- II ~li 11. . '" W PINE .. ",,.. .", 51. "- '\ ~ 31. BERGMAN PARK SHP 2~ 1"- 0 ~{81Ql;- ~Il-' c, i'";~2i:i 1 RD" ;1;;11;;'" . '~ '" ~ --"~'" 1w51 '" v.1L1A RD >-' "'sr csBus" (1(101i3 ~ ~ \ 2. TEDDY BEAR PARK EON ,\.- "\Y20k; ~ olio 0'" "" ~8", I~' '" WlL 'ST \\ lr.'" EA 100""""\""'". ~ ~Or1~:;7''''llh'''\;~EW~ ~ 0 'is ~.:~i ~ II II ",,-, w. ISBOT ST. I I;; Ii ';;; 1;;@1i;1i; '" '~ ~ / E ~.... 11 k 7~ .<t","'q) . OJ:i <- -- ,~w ~ \. ILv . 3 ~SON\.~.' U\ ~.. ~.< ~~: ~H~ ;:~-01~:l E c7 ~L <$',",,- ~,~ ke I)\S:': .: ~ ~r; LL ~ T. 0. ~I ~t. ~~ ST: LB: :El~~ ~ ~~. 1 w .,y .'&<:I'~"" r. l-' ~ <:l!. "'I.. \ ,~ -''1:_ l Iw.' H NC a< ST. E. ....COC ~ ~ "'I \\\.'~ ~ 1- ^ ~~\'l> ?i. ~ < ~"NG ill! '" '" < " " .. I""" IN GTON T ~.~ \-,' r . I ~ 1> 'll '4 6 iil : ~o C).!/l... \SURRYLN -m t ST<LWmA;; ~ .. :1:1.. W RSt .. < ,\, ~~ o/' I ' I \ '\ r II' , ~.. J ~ -r f.Ocl\J>NOOR w. UAl SH ST. b '-i \'-t .. 0." 5""~.. ~"3H ~ 0 I': '" ~ HIGH '" ~.~. ~ ..39n.L U! ("';. .. ~ 1 N CRLE....S 0 "" ~ - ~ SCHOOt" 'lit 1 '" - ii ~ l: \. ~ \ ~"" "" WiJ6 lil' L/'~ 1 g E....Se~ W CRLE....S ST ~ "'. "" "\ "'-,,"' I ~ 1~ ;~I/~ fI' !) ........ ~ ~ I \lID {e-,,"Jrr OR qv ~,..." STN t \\ ,\11 \ ~ 11.... NOHT. ~;o ...J ~ t:i FAIRVIF:W :Z ::S1 \\\\ \ ...:. 3" .kn...~.... ill~~ /J~rs~-'~3~" ~ <Xl ~ -" ~ r- ~.. . ~~~ ::W:TERV ~II:. --"@":"~ :: i SCHOOLDISTRlCfPROPERTY G2J aN."' i " ~ ~ 11 ".....ET .-- LllsT.N. II ~ z 33. RUTHERFORD ELEMENTARY SCHOOL '.. L' '/// \.~ T~ OR "';" "-1(j'~}fJ.:~\~TqIOi~ ~ 8p'7R ~"~ ~ .'\t:, rs: ]~~C~EK~A~iEFMIEELNDTSARY SCHOOL - - -" ~ """ <gz ~g~gi~!~ ~ ORp' ~ ~ "--'>> 1'15 ~ ~ 0 ~ ~ "Cr. ~ (5 I 36. STONE BRIDGE ELEMENTARY SCHOOL ":' N. ::::::--- II'-- N. [15 1 ~ _ J 'l- 37. WASHINGTON CHARTER SCHOOL 38. STILLWATER JUNIOR HIGH SCHOOL :7:7 STATE Hwi 36 L 7 \ ~l, "n "1 N. '''\\~i'\" 50' 39. OLD ATHLETIC FIELD J I I ~ 40. OAK PARK HEIGHTS ELEMENTARY SCHOOL CITY PROPERTY 0.25 0 0.25 0.5 M les ...,~ . '",-- ~ SCHOOL OISTRICT a., - '\ ~I "e r I tv\1 L;:) BIKEWAY ( ,-' ( ,-' EXISTING PROPOSED _" _ __u__ ___________=======::_ :__::::__::::::_:::::=::==~~?:r:i,,=~~_~~:~:~?~:~~~~:?~--=~!~~~~~~~::::_=-_~, CITY OF STILL WATER PARKS INVENTORY ~!!~~%f/~ t,,~ ~e" ':!t,e '!s~~ ~,,~~ ~,~ ;,.::$" ~-o; ~$' ...~ ",t> ."'~ ~ ...:.~ ,..... ~q; i$- ~"!l. ~.. .~"'~ ,~ ....~ l>' ~'o~ ~ 4,11;-" ~o~ (,0<' .~<' />" ~~ ;.,-$'~ ~-$' ,..... do; <:,...."'<' 0"'" i>. *'" t> is' ,:,<' 15/00'" ~ i$- ~~ 4."~ ~~ '0...... ,'0'" (,0<' i$- t" e" o.:.~ c,...i...."~" ;J:' ~,oo ~o t'c,f; #~ :f:~ ~~ e"C,' ~~ 00' 'C>oo ~..." *e~ Park Name v"~ ~-$'*J ,<:l~"'$' c}:" ~",<, ~~ <:"..':'; +0 ~<" ...<J'- ~.. '0..'" ~l -.$"~ o~ ...."'<' ~.." Other Fa<ilities 2-6 tables 1 Pioneer Park each x x 2 x indoor 2 I x Band Shell & Scenic View 1-6 2 adult I 2 Lilv Lake Park tables 2 6 2 indoor I 2 sand lighted x 3 lighted I lighted Swimming Beach and Fishing Pier 2-4 tables 3 Washington Park each 1 4 x 2 I 1 small 4 Lowell Park x x x indoor I Gazebo & Scenic View & Fishing HIP rinks wanning 10 I adult wi house wI 3 courts 5 Northland Park - Lower 1 x 2 rubber 2 bleachers lights lighted Roller Hockey? Northland Park - Unner 1 1 small 6 Sunrise Park 2 6 x x x x 1 small sand & Prink wi 7 Meadowlark Park 2 x x lights lights I full size I full size wi 8 Ramsev-Grove Park 2 3 2 2 x 1 lights 3wl 9 Staples Field I I x x I I small Prink lights Iwl 10 So. Broadwav - Triangle Park 2 I x small Prink backboard 11 Schulenberg Park 2 I 6 x I I small Prink Sledding Hill 12 McKusick Park 1 x x . 13 Benson Park 2 I x " x x sand " 2 small Prink x 14 Anex Ridge Park 2 I 5 " I sand " 15 Kolliner Park (Wisconsin - boat access only) 16 Nightingale Park x 17 Lakeside Park 18 Brown's Creek Nature Park x? x Cross Country Skiing 19 Legends Gazebo Gazebo 20 Croixwood Open Space " 21 Long Lake Open Space x 22 St Croix Valley Rec Center " x x x " Consessions 23 McKusick Lake Trail & Dike 2 2 x 24 Creekside Park I " wetland area 25 Settlers Park x x 26 Heritage Park " x x x x 27 Legends Park I I x " 28 Long Lake Nature Area x 29 Public Works Park I 30 Prairie Park 31 Bergman Park x x x 32 Teddv Bear Park x 3 Amplitbeater Ainle Property Park 2004 Events in the City of Stillwater STILLWATER PARKS Date April 10th April 10th April 2Sth. May & June May 14th_16th May ISth May 16th June 19th June 26th July 4th July 6th_Aug. 1 th July 10th July 14th July 20th _26th Aug. 16th_30th Aug. 11 th Sept. 28th Oct. Ist_3rd Oct. 2nd Event Church Easter Egg Hunt The Knights Egg Hunt March of Dimes Walk Several School functions Spring Art Fair Hazardous Waste Collection Kayak Demo Motocross Show SK Run Fireworks Show Waterfront Music, Market, Movies Audubon Ark Faith Youth Concert Lumberjack Days Shakespeare in the Park MN Sneakers Teen Ctr Skateboarding Demo Fall Art Fair Diabetes Walk OTHER LOCATIONS IN STILLWATER Date Feb. 28th April 24th May 8th May 16th May 31st June-Oct June 13th June 18th_19th June 25th Sept 12th Sept. 18th Sept. Oct 3rd Nov 14th Nov 21st Nov 21 st Dec Sth Event Bocce Ball Tournament Spring into the Arts Hope House Auction Friendship Fest Dedication Ceremony Farmers Market Stillwater Criterion Bike Race Stillwater ArtCrawl JFDMC Motorcycle Ride Wild Rice Festival Historic Homes Tour Fire Dept Fish Fry Blessing of the Animals Merry Mall Yule Fest Christmas at the Court House Valley Chamber Chorale Location Pioneer Park Washington Park Ramsey Grove & Northland Park & walk route Pioneer, Lily Lake & Washington Park Lowell Park Lily Lake Park Lily Lake Beach Lowell Park Route through Brown's Creek Trails Pioneer & Lowell Park Lowell Park (Tuesdays evenings) Lowell Park levee Lowell Park Lowell Park & Pioneer Park Pioneer Park Pioneer Park Pioneer Park Lowell Park Pioneer Park & walk route Location Brine's Stillwater Art Guild Gallery building parking lot North Everett Street St Paul Lutheran Church parking lot River View parking 10t around Veterans memorial Riverview Lot - Saturday mornings Route through downtown and south hill area Downtown businesses Riding thru Stillwater St. Mary's Catholic Church North Hill area Fire Department-City Hall Ascension Church St. Michaels Trinity Lutheran Church Historic Courthouse Historic Courthouse TOTAL HOURS WORKED P ks 2001 P ks 2002 P ks 2003 P ks 2004 Description ar ar ar ar Ball Fields 149.00 203.50 212.50 188.00 Call Back Street/Sewer 0.00 0.00 0.00 0.00 Catch Basin Cleaning 159.00 22.00 36.00 27.00 Classes/Training 162.50 74.25 103.50 97.00 Crack Filling 0.00 0.00 68.50 0.00 Flood Work 847.50 0.00 0.00 0.00 Generator Testing 0.00 0.00 0.00 0.00 Hauling Sand/Equipment/Misc 65.00 70.50 18.00 69.00 Lawn Sweeping/Seeding/Raking 164.00 231.00 219.50 190.50 Lift Station Check 0.00 0.00 0.00 0.00 Maintenance/Cleaning Equipment 1280.00 2072.00 2788.00 2596.50 Maintenance/Cleaning Shop 77.00 236.00 536.50 297.00 Mixing Salt/Sand 1.00 0.00 0.00 0.00 Mow/Trim! AireateIMu1ch 1731.50 2372.50 1486.00 2633.00 New Construction 306.50 272.00 274.00 380.50 Other 45.50 257.00 78.00 70.50 Painting 83.00 39.50 95.00 102.00 Playground Equipment Repair 38.50 25.00 26.00 53.50 Plavground Safety Checks 13.00 37.00 46.00 36.50 Pot Hole Repair .32.00 0.00 13.00 40.00 Rink Flooding 190.00 720.50 790.00 1204.00 Rink Sweeping 19.00 80.50 199.00 13.00 Setup/Takedown Events 136.50 53.00 12.00 44.00 Sewer Jetting 0.00 0.00 0.00 0.00 Sewer Televising 0.00 0.00 0.00 0.00 Sidewalk/Steps Cleaning 87.00 73.00 38.00 78.00 Sidewalk/Steps Sanding 0.00 0.00 5.00 0.00 Sign Maintenance 7.50 7.00 2.00 0.00 Snow Removal Catch Basins 0.00 3.00 0.00 0.00 Snow Removal Hydrants 1.00 0.00 15.00 2.00 Snow Removal Shelters/Rinks 0.00 11.00 6.00 28.00 Snow Removal Steps/Sidewalks 117.50 952.00 929.50 849.50 Snow Removal Streets 17.00 13.00 13.00 0.00 Streets - Cleanup/Sweeping 41.00 35.50 221.50 418.50 Streets - Plowing/Sanding 6.00 80.50 290.50 301.75 Trail Maintenance 14.00 2.00 0.00 5.00 Trash Pickup 1161.00 1283.50 1301.00 1585.00 Trimming - BrushlTree 866.50 1178.50 481.25 1043.50 Warming House Maintenance 11.00 27.00 1.00 372.00 Watering 353.00 65.00 402.00 175.50 Weeding/Spraying 344.00 346.00 130.00 0.00 TOTAL 8527.00 10843.25 10837.25 12900.75 PW 2002 PW 2003 PW 2004 0.00 0.00 2.50 39.00 20.50 49.50 634.00 332.50 233.50 212.50 242.50 134.00 496.00 212.00 181. 00 0.00 0.00 0.00 5.50 0.00 0.00 368.50 91.00 58.00 22.00 13.00 16.00 1946.50 462.00 53.00 3690.50 2933.00 2221.50 978.50 1702.00 392.00 29.00 48.50 16.00 84.00 143.00 69.00 2017.50 328.25 641.50 995.50 407.50 137.00 118.50 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 2877.50 1248.00 1218.00 5.00 0.00 0.00 0.00 0.00 0.00 189.50 36.00 148.00 754.00 207.00 420.00 371.00 97.00 100.50 0.00 0.00 0.00 0.00 0.00 0.00 741.00 1670.25 1554.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 375.50 1.00 3.00 0.00 320.50 391.50 1248.25 1862.50 1406.00 755.75 1108.50 1069.40 755.75 0.00 0.00 0.00 579.50 438.00 430.50 . 1350.25 288.00 481.00 0.00 0.00 0.00 5.00 74.50 2.50 4.00 0.00 0.00 21806.75 13866.4 11694.50 Tota12002 Total 2003 Total2004 " 203.50 212.50 190.50 39.00 20.50 49.50 656.00 368.50 260.50 286.75 346.00 231.00 496.00 280.50 181. 00 0.00 0.00 0.00 5.50 0.00 0.00 439.00 109.00 127.00 253.00 232.50 206.50 1946.50 462.00 53.00 5762.50 5721.00 4818.00 1214.50 2238.50 689.00 29.00 48.50 16.00 2456.50 1629.00 2702.00 2289.50 602.25 1022.00 1252.50 485.50 207.50 158.00 95.00 102.00 25.00 26.00 53.50 37.00 48.00 36.50 2877 .50 1261.00 1258.00 725.50 790.00 1204.00 80.50 199.00 13.00 242.50 48.00 192.00 754.00 207.00 420.00 371.00 97.00 100.50 73.00 38.00 78.00 0.00 5.00 0.00 748.00 1672.25 1554.25 3.00 0.00 0.00 0.00 15.00 2.00 11.00 6.00 403.50 953.00 932.50 849.50 333.50 404.50 1248.25 1898.00 1627.50 1174.25 1189.00 1359.90 1057.50 2.00 0.00 5.00 1863.00 1739.00 2015.50 2528.75 769.25 1524.50 27.00 1.00 372.00 70.00 476.50 178.00 350.00 130.00 0.00 32650.00 24703.65 24595.25 Park RuleslPolicies 1. NO one party can close off or rent the whole park. Only shelters, bandshell or gazebo areas can be reserved. 2. NO tents or canopies can be put in any park until the applicant meets with the Parks Director. The Parks Director will determine where these can be placed for public safety reasons. 3. The Parks Department does not rent out chairs, canopies, tents, or P.A. systems. The applicant is required to furnish this equipment if needed. 4. Live or played music is permitted in the parks as long as the music is toned down and not disruptive to the neighborhood that surrounds the park. 5. Dogs are allowed in City Parks and must be on a leash less than six feet long or housed in a portable crate or kennel. Any animal excrement must be disposed of properly in a sanitary manner. Telephone Numbers Tim Thomsen, Parks Director (651) 275-4102 Beth Neeck, Parks Secretary (651) 430-8837 ,/ Parks and Amenities City of Stillwater Parks LILY LAKE PARK off Greeley St. on Lily Lake Adult league fields - one slow pitch field with lights and one fast pitch field Tennis courts, basketball court, sand volleyball court Indoor ice arena Picnic shelter with six picnic tables & B.B.Q grills Playground equipment Restrooms & drinking fountains Single picnic shelters scattered on beach Swimming beach - no lifeguards Boat launch with dock & fishing pier Electric boat motors on Lily Lake only LOWELL PARK - downtown on the waterfront Restrooms & drinking fountain Several flower beds Picnic tables & park benches throughout the park River front gazebo for weddings or small groups River front fishing & scenic view of the S1. Croix River and the Stillwater Lift Bridge PIONEER PARK - N. 2nd and Laurel Street Picnic tables throughout the park and B.B.Q. grills Restrooms and playground equipment Large picnic shelter with electricity, capacity 90 people Bandshell & scenic view of the S1. Croix River & City PARK HOURS WASHINGTON PARK - on Greeley St. near Hospital Portable restroom & drinking fountain Picnic Shelter with four 8-foot picnic tables Picnic tables throughout the park Small ballfield with backstop and playground equipment 6:00 a.m. to 10:00 p.m. 216 N. Fourth Street Stillwater, MN 55082 SEVERAL NEIGHBORHOOD PARKS Softball fields & soccer fields Basketball courts, tennis courts & horseshoe pits Playground equipment & portable restrooms Picnic tables, benches & gazebos Hiking trails & Frisbee golf Cross county ski trails and ice-skating rinks www.ci.stillwater.mn.us Reservation Information & Fees Picnic Shelters and Gazebo $50 refundable damage deposit plus one of the following fees: Fri-Sun $50 Stillwater residents $100 non-residents Mon- Thurs $35 Stillwater residents $50 non-residents Pioneer Park Bandshell $100.00 refundable damage deposit and $125.00 fee for residents and nonresidents (anytime). Bandshell Use Policy 1. Sponsor shall be a non-profit organization. 2. The event free and open to the public. 3. No merchandise or food shall be sold. 4. No promotional signage allowed in the park. 5. The capacity of the site and area is 75 to 100 people due to lack of parking. 6. The use of the bandshell shall be between 9 am and 9 pm and not to exceed three hours in duration. 7. Events shall not be loud or use obscene language so as not to disturb the surrounding residents. 8. Park Board approval must be obtained if the event doesn't fit these guidelines. Wedding Ceremonies Special Events in Stillwater Parks Most wedding ceremonies last less than an hour and there is no fee, unless the applicant wishes to rent a shelter or gazebo. A $50 refundable damage deposit is required to hold a reservation and inform others who may use the park for activities on the same day and time. Large events require Park Board approval, a $250 refundable damage deposit and a $500 fee. An application is available by contacting the Parks Department at (651) 430-8837. Ballfield Information Alcohol in the Parks Ballfields are available for tournaments and rental. The fee is $150, plus a refundable damage deposit of $150 (Total $300). Only 3.2% beer can be sold and a permit to sell can be obtained through the Parks Department at (651) 430-8837. The permit to sell fee is $25/day and must be approved by the City Council. Allow 2-3 weeks for processing. Permit to Consume: The City of Stillwater requires a Permit to Consume (fee $35.00) for the consumption of any type of alcohol in the parks (beer, wine coolers, hard liquor). Contact the Parks Department at (651) 430-8837 to obtain this permi 1. Police Officer Required: If there are more than 75 people in attendance and alcohol is available, you are required to hire one of the City's police officers. This fee.is paid directly to the officer. To schedule an officer for your event contact the Police Department at (651) 351-4900 Monday-Friday, (8;00 a.m.- 4;30 p.m.). Skateboarding The City of Stillwater does not allow the use of skateboards on public streets or right-of-ways. The City does have a Skateboarding Park located at Northland Park, west on Myrtle Street (CR12) to Northland Avenue. Rules of operation are posted at the facility. Permit to Sell Alcohol: To sell alcohol in the parks, the applicant must apply for a temporary liquor license. Contact the City Clerk at (651) 430-8802. No park or ballfield reservations can be made for July 4th or during Lumberjack Days held in July illwater THE BIRTHPLACE OF MINNESOTA ~ SPECIAL EVENT POLICY PURPOSE: The purpose of this policy is to establish specific guidelines that the City of Stillwater will use in the process of a Special Event. DEFINITIONS: Special Event: An event on public or private property, attendance in excess of 75 people, use of City streets or property, impacts a neighborhood, business area, or community as a whole. Public Property: Property owned by the City of Stillwater to include streets, street right-of-ways, parks, easements, boulevards, band shell, pavilions, gazebo, and parking lots. Private Property: Property not under ownership by the City or as listed above under "Public Property." Special Use Permit: A use listed as a special use or conditional use in the zoning district regulations that may be approved only after reviewing criteria and finding that the use is not injurious to the neighborhood or otherwise detrimental to the public welfare. (Fee associated with this permit) Planning Commission Review: Review by the City's Planning Commission for uses on private property which meets the 2nd Monday of the month. Park Board Review: Review by the City's Parks Board for uses Of park property which meets the 4th Monday of the month. '. City Council Review: Review by the City Council for major events that impact the City as a whole. PROCESS: All special event requests shall be submitted to the City Clerk on the City's Application for Special Events and include any required information stated on the application 45 days prior to the event. Incomplete applications or applications not submitted 45 days prior to the event will not be processed. The City Clerk will be responsible for the distribution of the application to the various department heads for their review, comments and approval. Special Events that require Planning Commission Review or Parks Board Review will be determined by the Community Development Director. The Community Development Director will contact the applicant for the Special Event for the date of Planning Commission or Parks Board Review. Special Events such as Lumberjack Days, Spring and Fall Art Fairs, Bike Races, public concerts, etc. that affect the community as a whole will be reviewed by the City Council as well as the Parks Board or Planning Commission as determined by the City Administrator. Any conditions by the City Council, Board/Commission or department head, shall be incorporated into a contract with the City that outlines applicable conditions and requirements dealing with specific items such as liquor, insurance, city services, etc. City of Stillwater Parks Department ~il~<lt~r --. ~ -- ~ THE BIRTHPLAC~ Of MINNESOIA J Mail: City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Location: Public Works Facility 3325 Boutwell Road Adopt A Trail Program C'lI'.,J :> ~ () po...... :::: ~ .::r. -(j)~~'<i i Z,. ~o ~. tl:l t:l ..... (D~(D(DCI:l ,,~ So g:. "C$ ~ ~g~~~ (D(")(DR' CJl....::-;-':=s'"1 CJl .... o 00 N Parks Superintendent Tim Thomsen Phone: (651) 275-4102 Fax: (651) 275-4112 Trail Coordinator Beth Neeck Phone: (651) 430-8837 Fax: (651) 430-8810 "'1:l is' ~2 ~ ~ ~ ~ ADOPT-A-TRAIL PROGRAM Do you like the outdoors? Are you looking for a way to get involved in the community? Participating in the Adopt-a- Trail Program is a way to give back to the places you love. Individuals, businesses or families can breathe in the fresh air while helping to make sure local trails are inviting and safe. Your love for the environment will make a positive impact in the community and be rewarding at the same time. We encourage families, scout troops, youth groups, schools, special interest groups and individuals to get involved. Many of our trails are waiting to be adopted by you or your group. Volunteers can help keep the trails free of unsightly litter, monitor conditions, and perf ow routine maintenance and other projects. Adopt-a-Trail Program is a fun, educational volunteer program designed to give the public an opportunity to be involved in preserving and improving the quality of our trails. Your volunteer efforts on our trails increases public awareness of the importance of conserving and protecting our natural resources, generated pride in our park system and demonstrates your commitment to your community. Procedures for Adoption You or your group can adopt a trail or a portion of a trail by providing a variety of services at least 4 times a year over a two-year period. The Parks Department will provide safety guidelines as well as on-going coordination and support. 1. Decide on a trail and the tasks you or your group is willing to provide. 2. Complete and mail in the attached application. 3. The Trail Coordinator will contact you to develop an Adopt-A-Trail agreement and trail assignment. 4. The Parks Department will recognize your efforts with a park sign listing your name/s Don7t have the time to commit to a long-term adoption? The Adopt-A- Trail program also encourages one time clean-up projects, seasonal weeding or raking and often sponsors special projects such as planting and trail clean up. Your efforts will be recognized through a special certificate. 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The Race is open to all kids 13 and under and is sponsored by the Minnesota Youth Ski League and the St. Croix Valley MYSL. Ribbons and treat bags will be awarded to all participants. Sign up is 1:00 to 1 :50... races begin at 2:00 by age divisions. No pre-registration. For more information call Mark @651-439-5459 Directions: Hwy 36 east, go left on Manning (CR.15) thru stop sign on CR. 12 then right on Mckusick road (CR.64) The parking lot is on the right (south) side of Mckusick road. Name sponsored by ~ Address City/State Male Female (circle) Age on race day Race Entered (circle one) 5 under(100M) 6-7(lK) 8-9(1.5K) 10-1l(2K) 12-13(2K) I, the undersigned, understand that skiing is a dangerous sport and I agree to take responsibility for the health and safety of myself and/or my child. I will not hold organizers or sponsors legally responsible for any mishaps including the Minnesota Youth Ski League and the St. Croix VaHey MYSL, it's members, coaches or volunteers. I plan to be a good sport and have fun. Signature Parent's Signature