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Home My WebLink About2003-10-27 PRC Packet . . . ~il~te~ THE BIRTHPLACE OF MINNESOTA ~ STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE OCTOBER 27, 2003 The Stillwater Parks and Recreation Board will meet on Monday, October 27,2003, at 7:00 p.m. in the Council Chambers at City Hall, 216 N. 4th Street. AGENDA 1. Adopt A Trail Program 2. Settlers Glen park(s) 3. Band shell use policy and other possible special event facilities, Gordon site park, new library 4. Other Items: Old Athletic Field Smoke-free policy (update) Public Works basketball court CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 f -t" . CITY OF STILLWATER PARK AND RECREATION BOARD SEPTEMBER 22, 2003 Chairperson Polehna called the meeting to order at 7:00 p.m. Present: Board Members, Paul Donna, Dawn Flinn, Robert McGarry, Michael Polehna, and Council Representative Wally Milbrandt Absent: Board Members Linda Amrein and Sandy Snellman Others: Community Development Director Steve Russell Motion made by Board Member McGarry, seconded by Board Member Donna to approve the August 25, 2003 board minutes. Motion passed unanimously. OLD BUSINESS REQUEST FOR TABACCO FREE PARKS . Patricia Galligher of the Washington County Health Department and Tobacco Free Future Coalition of Washington County asked if there were any questions or concerns regarding this policy request. Board Member Polehna stated he contacted the City of Bloomington, City of Richfield. Bloomington's smoke free policy did not include all their community parks but rather just their ballfields that kids use. They do not enforce the policy but only put up the signs. There was further discussion about which parks to enforce and what type of environment kids are subjected to. Council Representative Milbrandt stated that the City Council provided reaction to this issue and it was not positive. Board Member McGarry supports the Smoke Free signs for youth orientated events in the parks, not all parks but rather, playgrounds, athletic fields, courts and rinks should be smoke free during youth activities. Board Member Flinn asked what about Pioneer Park. What do we consider a youth activity in that park? It was discussed that there isn't any youth activities in Pioneer Park and that this policy would only affect a few facilities such as Northland (Croixwood) Park . .... . upper and lower fields, Lily Lake ballfields, soccer fields, and Washington Park ballfield. . Board Member Polehna reported that the City of Richfield policy states that, "Because we feel that this is about our youth and what we model to them, our policy is that while youth activities are in progress you can,.not use tobacco products within 25 feet of our ballfields." They do not enforce this policy but only have signs up. Jamie Stymie, a student from Stillwater High School, -commented that she was surprise that these areas weren't smoke free especially while kids are practicing their sport. It puts the kids in an uncomfortable situation when people are smoking. Donna Greenberg stated that at her track meet she noticed a woman smoking near the course and thought that it was inappropriate and said it should not be allowed. Motion made by Board Member McGarry seconded by Board Member Donna to propose a policy for tobacco free facilities at the sites where we have youth activities. Motion passed unanimously. NEW BUSINESS ST. CROIX ATHLETIC ASSOCIATION . Mr. Nystrom on behalf of the St. Croix Valley Athletic Association commented that due to increase in fees put upon the organization by the school district they were approaching communities within the school district to see what fields were available for soccer, softball and baseball. They want to work cooperatively with the City to make it feasible to use City facilities. The Board referred Mr. Nystrom to contact Tim Thomsen, Parks Superintendent. Board Member Donna asked what the policy is on park dedication in residential areas or what is the combination of land and money. Community Development Director Russell stated it is usually land and development. We can generally get grants for turf and trees but not improvements or land. Most of the time we get land or the developer develops land. There was discussion regarding the school district fees for youth sports, number of fields available for current and future use, and the maintenance of school district fields. . , .,. SETTLERS GLEN PARK . Community Development Director Russell said that the developer is putting in the park and the developer is concerned about soccer field orientation in the park. The board concluded that the either direction for the field would be fine. There was discussion about the use of the Public Works facility park area. The park will have a ball field but possibly a basketball court could be added. BANDSHELL POLICY Guidelines for the use of Pioneer Park bandshell were discussed. Items discussed were no commercial use, be able to control level of noise, hours of use, and size due to parking issues. Staff will put together a policy guideline and bring back to the Board for review at next month's meeting. AMUNDSON WOODS Board Member Flinn stated that the Council approved a partnership between the City of Stillwater and Stonebridge Elementary School to use the property next to the school, called Amundson Woods, to be used as part of their curriculum and do activities out there. On October 22nd they will begin by putting in a trail using horses to pull out the trees. All board members are welcomed to stop by and see. . There was discussion about the location of some existing trails, entrances and access routes. Community Developer Russell suggested that the Park Board have a management plan in place for this property. JUNIOR HIGH BAND CONCERT Community Developer Russell stated that a letter from the band members will be sent to the Park Board describing the outcome of the band concert. OLD ATHLETIC FIELD Council Member Milbrandt stated that the old locker room was torn down before a demolition permit was issued. Mr. Dan Parker was before the Council and stated the contractor didn't know that was required. The school district and the City will coordinate the future use of the Old Athletic Field. Mr. Parker will provide an appraisal soon. Dave Magnuson, City Attorney is researching the rights and ownership of the property. OTHER BUSINESS . Community Developer Russell presented a request from Early Childhood Education looking for support from the City to provide a community facility like .,. , a YMCA. There is an organization meeting on September 30, 2003 at 3 :30 at City Hall in the Riverview Room to discuss what kind of interest there is and what type of facility is needed. . A resident commented to Board Member Polehna that the Staples field tennis courts were not working. The tennis courts have been resurfaced and lights were . scheduled to be installed this summer. Community Developer Russell will check with Public Works. Board Member Donna received a letter from a resident regarding the flooding on Long Lake. Community Developer Russell commented that Klayton Eckles, City Engineer, has been meeting with a neighborhood task force to discuss the Long Lake water level issue. There was discussion about the trail system connecting in the City and Community Developer Russell stated that there were difficulties with easements and clarification of private properties in some areas. Some research has been done about the railroad trailway and the City is not interested in purchasing the land under the railroad system. The steps are in for the McKusick Ravine Trail and the handrail will be installed soon. The trees that were planted have a year warranty and will be replaced if they don't survive. Community Developer Russell mentioned that Klayton and him have discussed . having a boardwalk from the Boutwell cemetery to the Public Works facility park area. The City purchased the 15 acres to the east of the facility, which has a wetland that flows behind the ballfield and under Boutwell. Board Member Polehna mentioned he would rather see the ski trails get finished. ADJOURNMENT Motion made by Board Member Donna seconded by Dawn Flinn to adjourn the meeting at 8:30 pm. Respectfully submitted, Beth Neeck Parks Secretary . ADOJYf-A-TRAIL PROGRAM Procedures for Adoption Do you like the outdoors? Are you looking for a way to get involved in the community? Participating in the Adopt-a- Trail Program is a way to give back to the places you love. Individuals, businesses or families can breathe in the fresh air while helping to make sure local trails are inviting and safe. Your love for the environment will make a positive impact in the community and be rewarding at the same time. You or your group can adopt a trail or a portion of a trail by providing a variety of services at least 4 times a year over a two-year period. The Parks Department will provide safety guidelines as well as on-going coordination and support. 1. Decide on a trail and the tasks you or your group is willing to provide. 2. Complete and mail in the attached application. We encourage families, scout troops, youth groups, schools, special interest groups and individuals to get involved. Many of our trails are waiting to be adopted by you or your group. Volunteers can help keep the trails free of unsightly litter, monitor conditions, and perform routine maintenance and other projects. 3. The Trail Coordinator will contact you to develop an Adopt-A-Trail agreement and trail assignment. 4. The Parks Department will recognize your efforts with a park sign listing your name/ s Adopt-a- Trail Program is a fun, educational volunteer program designed to give the public an opportunity to be involved in preserving and improving the quality of our trails. Your volunteer efforts on our trails increases public awareness of the importance of conserving and protecting our natural resources, generated pride in our park system and demonstrates your commitment to your community. Don't have the time to commit to a long-term adoption? The Adopt-A-Trail program also encourages one time clean-up projects, seasonal weeding or raking and often sponsors special projects such as planting and trail clean up. Your efforts will be recognized through a special certificate. I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I = o += O:S C) ;..= ~ J ~ ~ I l':S I a ~ en S o ..s::: c..., o l-o C'-. ,.g ?::: s ~ ;::l r=:Z ~ SO !:: 0 ~ ?- u .... C'-. ~ 0 .... !:: 0'= ,.g ...... ..... 2 ~ ~ .~~ ~ S S B 8 E= B ~ 000 !:: "t:l := 0 g .- :> ~;>.. ?' ::s "i: ;::lo 0 0 ;>..1:: g. ~ ~ ~ o ~ ~O' 51J g ~ ,g 0 ~ 0 l;1 ..... o ..s:::........s::: ;>.. ...... A. () ()...... ~ 00 0 8. ;::lop ~ .~ ~ S ~ S g ~ e.n.tl .~ t;j ~::E Z 0 ~ ~ ~:I:O C'-. 1a t;j o ~ :.=: 00 !:: .- 00 ..::<: s:: ~.- ~c: 0.$ A. 000 !:: ~o.. ~ ;::l ~ fa o~ () o S () ~ s:: 0 Cd-P s::r:/) 00 c: 'a '-.:' en ~u C'-o:= .~ OO~o !:: l-o l-o ...... E-< A. aDo () <.8 s:: 1-<...... ~ (!) 0 s:: 0.. -P .s !:: !:: s:: ...... 0'- "t:l U ~ (!) '-.:',-., .....l-o~O ~~0:9 1-4._ ~ .s ......:l ~ !:: ...... (!) .- 0 0 "t:l ;::l -P'-" os::..... ;>"ooo() (!) !:: U.g, ~'E s 2 en;::lenA. ~U:.=~ ~..s:: ~.;:! ..... en s:: ()..... ;::l ~ (!) ~l-o>o.. ..s:::C!l r:/) ~OOO City of Stillwater Parks Department ~il~(lt~r .... ~ --- ~ THE BIRTHPLACE Of MINNESOIA J Mail: City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Location: Public Works Facility 3325 Boutwell Road Adopt A Trail Program ~N>'"O() _. ...... ::+ ~ .... ~~:::: ~~ <; .. tIi 0 af=t:OO""" (l)..j::..(l)(l)v.l ~~ ;.;. '\j =-. ~v.l ~r= ;:;.......Z~~ Z~(l)""'~ (l) (l) 3 d- (l) (') (l) 0 CJ1.....~::::~ CJ1 ..... o 00 N Parks Superintendent Tim Thomsen Phone: (651) 275-4102 Fax: (651) 275-4112 Trail Coordinator Beth Neeck Phone: (651) 430-8837 Fax: (651) 430-8810 "tl is'' ~~ ~ ~ I:l ~ . . . illwater . -- - ~ TH~ATHPlACt Of MINNESOIA ~ ADOPT -A-TRAIL PROGRAM Description Volunteers Guidelines: . Complete an Adopt-a- Trail Application and adopt a section of trail. When a trail is adopted with an agreement for a two-year period, a sign will be placed at the entrance of the trail with the name of the adopter(s). One time projects will receive a certificate. . Participants must review enclosed safety guidelines before beginning program. There is no formalized training; however, volunteers are encouraged to ask for advice and assistance from the Parks Department staff. . Adoptee provides an activity report upon completion of clean up to the Trail Coordinator. (It is important to do this, so that the city may keep track of work completed and so that you will be recognized for all of your hard work!) Description of Duties . Inspect the trail for general damage, downed trees, erosion on the trail, missing signs, etc. and report these problems to the Parks Department. . Pick up litter on the trail. Garbage bags are available from the Parks Department. Arrange pickup date of filled Qags in advance with the Parks Department and place filled trash bags at the pre-arranged locations. . Prune brush and branches (smaller trimmings can be scatter in the brush/weeds along the trail; for pickup of larger branches and limbs contact the Parks Department. Volunteers are required to use their own tools. The parks department may supply some specialized equipment depending on the type upon request. . Remove debris (tree branches, trash, etc) from drainage ditches, stream shores or along side of trail. Remove debris to maintain proper flow of drainage and stream water. Do not attempt to remove debris that appears to be dangerous (report the condition to the Parks Department). Place filled trash bags at pre-arranged locations. . Mowing/weed trimming along trail, posts, benches, signs, etc or report the need to do so to the Parks Department. . Report any unusual or suspicious events on the trail to the Parks Department or City of Stillwater Police (651-351-4900). . 1. 2. 3. 4. 5. . 6. 7. 8. 9. 10. . CITY OF STILLWATER ADOPT-A-TRAIL PROGRAM AGREEMENT Name Organization/group Name: Address City Zip Day Phone Other Phone Fax Back-up Contact Person Phone Requested Area Choice 1.) 2.) THIS AGREEMENT IS SUBJECT TO THE FOLLOWING CONDITIONS: This agreement grants the adoptee those rights specifically stated and no other. The adoptee shall save harmless the City of Stillwater, and all officers, and agents thereof, against any and all claims arising from operations covered by this agreement. This agreement expires after 2 years. Groups may renew the agreement. Participants must hold a safety meeting once a year prior to the first pickup, conducted by the adopting group with provided safety tips used as a guideline. The City of Stillwater reserves the right to refuse, cancel or revise this agreement if in its sole judgment the nature of the adopting group is political, controversial in questionable taste or if the group is not meeting the terms of this agreement. Signing of this agreement and/or participation in the Adopt-A-Trail program does not indicate the City of Stillwater supports or endorses any organization or position. The adoptee agrees to do the maintenance outline in handout and abides by the conditions herein with to the satisfaction of the City of Stillwater Parks Department. The trails shall remain open to the public and this agreement in no respect gives exclusive rights of use to adoptee. There shall be no fees paid or compensation charged as a result of this agreement. Any and all volunteers of the group or other persons engaged in the performance of any work or service performed under this agreement shall not be considered employees of the City of Stillwater and any and all claims that mayor might arise under the Workers' Compensation Act of Minnesota and on behalf of said employees or other persons while so engaged, and any all claims made by any third party of the group's volunteers or other persons while so engaged on any of the work or services to be rendered shall in no way be the obligation or responsibility of the City of Stillwater. Applicant/Authorized agent agrees to all conditions of the agreement. Signature of Group Representative Date Office Use Only D Approved - Assigned Area: Start Date: D Rejected - Reason: . . . CITY OF STILLWATER ADOPT -A-TRAIL PROGRAM Safety Guidelines . Notify the Parks Department of your cleanup schedule and to obtain necessary equipment and arrange garbage pickup. . Adopting groups must provide adequate supervisor for participants under the age of 18. Larger groups should be divided into teams with each team supervised by an adult. . Groups must have an emergency contact person. This person shall know your exact working location and approximately how long you will be working. . Know the location of the first aid kit. Know how to respond in case of an emergency. Always know where your trail sections nearest emergency access point it. . Be aware of your surroundings to ensure your safety and the safety of others. Always stay with your group. Alertness and care in all that is done on the trail and performing within the group's known capabilities are among the best preventive measures against accidents . Do not wear headsets or engage in horseplay or other conduct, which would divert your attention from you work or impair your ability to perceive hazards from traffic or other dangerous situations. . Work only in daylight hours and in fair weather (try to avoid extremely hot or cold days). Take breaks, drink fluids, and don't overexert yourself. . Never participate in trail work/litter pick up while under the influence of drugs or alcohol. . Wear clothing that protects your arms and legs, as well as hard-soled shoes and work or gardening gloves. Light colored clothing is most visible. . Avoid areas where hazardous conditions exist such as roads, parking lots, bridges, construction sites, open water, and areas where mowing, tree trimming or pest control is in progress. Do not pick up materials that appear to be hazardous. Contact the Parks Department to report such materials. . Use caution in handling collected items. Do not crush collected items; broken or jagged objects could cause injury. All trash must be placed in bags. Those objects to large to be put into bags shall be placed next to the bags in designated location for pickup. Do not attempt to pickup heavy materials. Notify the Parks Department for pickup. Thank You!! We appreciate your participation in this program. The City of Stillwater is a cleaner place to enjoy because of your involvement!! . . . CITY OF STILLWATER ADOPT -A-TRAIL PROGRAM Activity Report Form Name of Group or Organization: Name of Group Representative: Day Phone: Clean-Up Date: Number of Persons Participating: Number of Hours Clean-Up Took: Number of Bags Used: Did you recycle any of the trash you collected: Yes No List Other Duties Performed: Please complete and return this form to: Or call in your information to: City of Stillwater Parks Department Attn: Beth Neeck 216 N. 4th Street Stillwater, MN 55082 Beth Neeck (651) 430-8837 Or Fax: (651) 430-8810 . - 11 JZ OAK HilL i ~ CT N t < . nl\ .,f .~el II/,t;/n.'('r/llg / )('/h/l'/III('I,I/ 1) f> ARKS 1. PIONEER Pt.RK 2 lIL Y LAKE F ARK 3. WASHINGTON PARK 4 LOWELL PARK 5. NORTHLAND PARK 6. SUNRISE Pt,RK 7. MEADOWVIEW PARK 8 RAMSEY - GROVE PARK 9 STAPLES FII::LO 10. SO. BROADWAY - TRIANGLE PARK 11. SCHULENBERG PARK 12. McKUSICK PARK n BENSON PARK 14. ANEZ RIDGE PARK 15 KOLlINER PARK 16. NIGHTINGALE PARK 17 BROWN'S CREEK NATURE PARK 18. lEGENDS GAZEBO 19. CROIXWOOD OPEN SPACE 20. LONG LAKE OPEN SPACE 21. St. CROIX VALLEY REC. CENTER 22. McKUSICK LAKE TRAIL & DIKE ~ 23 CREEKSIDE PARK , L 24 RESERVOIR PARK -'.Jt\. 25. HERITAGE PARK " " 26. LEGENDS PARK SCIIOOL rlI'~TRlcr I>IHWERTY 27 RU'fCERFORD ELEMENTARY SCHOOL 28"lIL Y LAKE ELEMENTARY SCHOOL 'l'l JAYCEE B'~LL FIELDS STONE BRIDGE ELEMENTARY SCHOOL 3 ASHINGlON CHARTER SCHOOL 32. WATI:R JUNIOR HIGH SCHOOL 33. OLD L!:TIC FIELD 34. OAK PA HEIGHTS ELEMENTARY SCHOOL 1&4., ST.N~~ z ER '3"'2:\" N ~ ; ~ i63rd tIl ST. B 8 "ST N ~ ~ z ~ ~ -< d.1<-- -4 a.. Z i UPF>ER, ~ " ~q, ST OREN '!! 24 L'~ ; J .", z.. \ < ~ '1:i 't> 61 st III cJ' ' Go ..STN; I. .-....... 1- ClOth ~ .".. '... ST N ~ \ ClOth ST..N. 23 3. ~ Tf,AII S HI"'-l'vVA'r r ,-' ,"SIIN' r ,-' "'<<!f'llS' [I o 025 Miles - iJ 25 ~ . ~ _ UIY ~)I~()Pf f,Ty tt'!Af.)~lf~ S(Jf()(ll Ll(~lRH;l - .. N t . . . , .... LENNAR FAMILY OF BUILDERS l US.HOme8j Corporal ion 935 East Wayzata Boulevard Wayzata, Minnesota 55391 952.473.1231 Phone 952.473.7401 Fax ORRIN THOMPSON HOMES September 26, 2003 . . Mr. Steve Russell Community Development City of Stillwater 216 North 4th Street Stillwater, MN. 55082 Re: Settler Glen Dear Steve: Enclosed, please find a copy of the landscape plan. This plan does shows the soccer field orientated to north/south. It also shows a neighborhood Park to the south with a designated tot-lot. I have also enclosed a purposed detail concept of a tot lot structure for your review. Orrin Thompson would work with you and the Park commission for suggestions and ideas for the tot-lot, provided it is within pre- established economic guidelines. Let us how if you need anything else from us at this time. ~ ~d~~ William Pritchard Division Vice President Thompson Land Development . < . lAl.0ECI( LOOP A.RCH HANDHOLD LEG Lln Drawing not to scale. Numbers represent deck heights in inches. ~ t..~"~...i.. u ....~. ~~. .... .~ " , .~. ,:.'-~ ~'.-:' ~l- L' C >: ~ - - ~-.......-!.:'~~ :--:-::<~':' ...~..>. ," ".. . (~~ YEllOW . BLUE GREEN Creative ;:/armlng ca~ nelp achieve lots of play value when budgets 2'e limited. This PlayBocster" Plal'structure groups square a-:: tnangula" cecks to for,-., a large space and joins six c ~erent ty~",s of play a~t,,,t:es The Rlng-A-Llng.- Tn-Deck ~::JP Arch a"c Ring Pu:~ ['ovide challenge. while the :''Juble S,w Sltde adcs s:,::"g fur. for two' A PlayBccster Play,t'~:ture Ii'e I:ea ::21OJ IS approximately $9.100 a-: IS baseG :-, the npt.T' "')1, cr,oose. Contact your represe,.:atlve for [:':c:n;: and d.;s it', a,slstance. . Minim_-, area rec~'ed 31' x 3) (9.45 r x 9.14 m) :'STM . Total ,,_,..,ber of e:e,~Ie<J pl'lY r.,."';Joncnts 4 . Total e;:o..ated corr.~"r1Pl1t..; ;J;'c,,!".:;,lc by transfer: 3 . Total a::esslhle g-:und level c,-':-;'.()n~nts 2 . MaXJr"_-rl filII hei;:~: 90' (2.::''' :1,) Ali play e": ,~,~lllt!nl r'H~r,: :""-' 111',:.11:,'(1 ....".! !,lll .I:;"-,orblflf: surtar.c Prlcmg:r;, :>~"{'r1 on f~(:,._~--~pnt In r;.w . "'fit ':'11" Tt'.e Play<;tructurc 5/:cn Or' ttw, r.:.~" ,'-, ~()f f(~tl~">-_-f" !uily Pr,'~':.,,!', t:';':~JfI':l May pot alway:. t:e the currer,I...:.~,'::'II~ Go to "........ tH,lyl'.1 CC!~~, "'; f,n;j C~ (a~i 1 888 4FUNLSI to loc;Jtt! Y"- .' ~:!rlll'.GI~~' ~;" _.i-~l."'" f": r......';~.I!I..t. for curfp.nt product delall,; I, 'I I I T I www.playlsi.com m I II ..IIIl"""" ---.- --.-- ---- ~ - ~ ....-..... -~'''- ~~~.~ - ~.~~~ 1-.GA,,_ - ~<-. .,,~-HA. / -e ; '\\ /. I ( .. 1 SM~~ \ ~"._5M .. , , \~~- _-:- / 1- \ ~'._ .- --_. . ~ .' . 1 -Ai.. ..., -=: , ~~ , . ~:-:'.:' _+ ',=,,"'.:'~-_.'~_'k:8'~~_"""'."''''-''''_ \ I , I / , ./ I \ I Ballfield and Tournament Information Ballfields are available for tournaments and rental. The fee is $150.00, plus a deposit of $150.00 (Total $300.00). Only 3.2% beer can be sold and a permit to sell liquor is obtained through the Parks Department and must be approved by the City Council. Allow 2-3 weeks for pro- cessing. Park Reservation Fees Permit to Consume $50.00 $50.00 $35.00 $75.00 $100.00 NOPARKORBALLFlELD RESERVAllQ\1SCAN BE MADE DURlNGWMBERjACKDAYS HELDINJUL~ Picnic Shelters and Gazebo The City of Stillwater requires a Permit to Consume (fee $35.00) for consumption of any type of liquor in the parks (beer, wine coolers, hard liquor). Contact (651) 430-8837 to obtain this permit. Deposit, plus one of the following: Residents on weekends and holidays Police Officer Required Residents weekdays If there are more than 75 people in atten- dance and liquor is available you are required to hire one of the City's police officers. This fee is paid directly to the officer. To sched- ule an officer for your event contact the Police Department at (651)351-4900 (Monday-Friday, 8:00 a.m.-4:30 p.m.). Non-residents weekdays Non-residents on week ends and holidays Pioneer Park Band Shell Permit to Sell Liquor Skateboarding $50.00 deposit and $125.00 fee for resi- dent and nonresidents (anytime) The City of Stillwater does not allow the use of skateboards on public streets or right-of-ways. The City support a Skateboarding location at 1902 South Greeley. Rules of operation are posted at the facility. To sell liquor the party must apply for a tem- porary liquor license through Minnesota Liquor Control. Contact the City Clerk at (65 I) 430-8802. Wedding Ceremonies Most wedding ceremonies last less than one (I) hour and there is no fee, unless the applicant wishes to rent a shelter or gazebo. A reservation is necessary to inform others who may wish to use the park for activities for the same day and time. ,'/. I .:\ '1~ ~;. ti-.... ~ '", ,:;;'-.: .!:). . .~'..'......:A...<~. ;-.i....'.\J ~;. ",~.). .; r (, ',j ~ ~ - Inline skating provided at Northland Park on County Road 12. Park Rules for Renters or Parties LILY lAKE PARK-GREELEYST. - I 4 ACRES PLUS lAKE Two (2) adult league softball fields - one slow pitch and one fast pitch. One field light - slow pitch Three tennis courts - lighted One basketball court - lighted Swimming beach, boat launch with dock & fishing pier Electric boat motors on Lily Lake only Indoor ice arena, with large parking lot One picnic shelter with six picnic tables Two B.B.Q grills Automatic underground irrigation on ball fields Two drinking fountains One sand volley ball court, swing set with playground equipment with one small shelter Restrooms Two small picnic shelters on beach I. NO one party can close off or rent the whole park. Only shelters, band shell or gazebo areas can be reserved. City of Stillwater Parks 2. NO tents or canopies can be put in any park until the applicant meets with the Parks Director. The Parks Director will determine where these can be placed for public safety reasons. LOWB1.PARK-DOWN'TONNSTlU.WATERONTIiE WAlBURCNT' Restrooms Drinking fountain Several flower beds Picnic tables - park benches throughout the park River front gazebo for weddings or small groups River front fishing Scenic view of the St. Croix River and the Stillwater Lift Bridge PIONEER PARK. N.2ND & LAUREL STREETS Picnic tables thTOUghout the park Restrooms Two large B.B.Q. grills Two picnic shelters end to end with electricity Six picnic tables each Swings, slides and otheT playground equipment Band shell Scenic view of the St. Croix River and the town HOURS 3. The Parks Department does not rent out chairs, canopies, tents, or P.A. systems. The applicant is required to furnish this equipment if needed. 4. Live or played music is permitted in the parks as long as the music is toned down and not disruptive to the neighborhood that sur- rounds the park. Telephone Numbers WASHINGTON PARK.GREELEYST. -2.5 ACRES Portable restroom Drinking fountain Picnic Shelter with 4-8 foot picnic tables Picnic tables throughout the paTk Small ball field with back stop All new playground equipment - swings, slides, teeter- toters, little diggers, and a ten plus play structuTe for kids ten years old and over. This list is only parks with reservable park facilities. Contact (65 I) 430-8837 or visit our web site at www.ci.stillwater.mn.us for information on other parks. 216 N. Fourth Street Stillwater, MN 55082 6:00 a.m. to 10:00 p.m. Tim Thomsen Public Works Superintendent Parks Secretary (651) 430-8837 1/15/2000 .",.. I' . . . Memorandum To: Parks Board From: Steve Russell, Community Development Director Date: October 24, 2003 Subject: Use Policy for Band Shell v Listed below are subject areas for consideration of guidelines for use of the band shell and other special event facilities. User type: Stillwater resident/property owner/ business/other Rental rate: cost for use/security deposit Type of activity Hours of use Projected size of event (capacity of park) Number of events per week/month Free or paid admission Sale of food/merchandise/availability of utilities/services Impact on remainder of park Alcohollnon-alcohollfood Schedulinglapproval- Board, staff Permit review process --- Money maker/cost of services/regulate only ."".. . ~il~te~ THE BIRTHPLACE OF MINNESOTA ~ Pioneer Park Band Shell Use Policy The following policy will be used to guide the use ofthe Pioneer Park Band Shell. It is the intent of the Park Board to allow use of the facility consistent with the public purpose of free entertainment and cultural event for the citizens of Stillwater mindful of the park location in the North Hill neighborhood. Band Shell Use Guidelines . 1. Sponsor shall be non-profit and event free and open to the public. 2. No merchandise or food shall be sold. 3. No Advertising 4. The capacity ofthe site and area is 75 to 100 people due to lack of parking 5. Use of the band shell shall be between 9 am and 9 pm. 6. Events shall not be loud or use obscene language so as to disturb the surrounding residents. 7. The cost for the band shell rental shall be $125 with a $50 refundable deposit to cover costs of use. Note: Park Board approval must be obtained if the event doesn't fit the guidelines. Exempt parties are churches, weddings, reunions, schools or scouts. . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 CITY OF STILLWATER PARK RESERVATION FORM . APPLICANT'S INFORMATION: First Name Date: Annual Reservation: Yes No Last Name Resident Non-Resident (circle one) Name of Organization or Business Address City, State & Zip Other Phone # Daytime Phone # EVENT INFORMATION: Lily Lake Park Lowell Park Pioneer Park Washington Park Other Park Needed: (circle one) Facilities Needed: . Type of Event Ballfields Bandshell Gazebo Park Area Only Picnic Shelter Other Date(s) of Event Time of Day Number of People Alcohol No Consuming: Yes_ No Additional Information: Selling: Yes Office Use Only FEES REQUIRED: Deposit Shelter Fee Consumption Field Use Selling Fee Special Event . TOTAL FEES: Deposit: $50 refundable Shelters Fees: Fri-Sun $50 residents $100 non-residents Mon-Thurs $35 residents $50 non-residents Band Shell: $50 deposit + $125 fee Permit to Consume: $35 (75 people or more police required) Ball Tournament Field Use: $150 deposit + $150 fee Beer Selling Fee: $25/day (requires City Council Approval) Liquor selling requires permit, contact City Clerk r i1Iwater -- - ~ TH;";;RTHPLACE Of MINNESOIA ~ . Application for Special Event Date Organization Contact Person Address City State Zip Daytime Phone Number Other Number Date(s) of Event Time of Day Location of Event Type of Event Estimated Size of Event . Purpose and Description of Event (please include all items being requested by the City, i.e. road blocks, police officers, parks, etc.) and attach a map if necessary. Special Events require Park Board approval, $250 refundable deposit and a $500 fee unless waived by Park Board. Selling of alcohol requires a permit, contact the City Clerk Office Use Only: Return form to Distribution: Police Parks Planning Fire EngrlPublic Works Administration Park Board Approval Date Approved Total Cost Comments: . CITY HALL: 216 NORTH FOURTH STREET, STILLWATER, MINNESOTA 55082, PHONE: 651-430-8800 . . . i .. ) / ,^' / > > Proposed park would be 'special' gift to city By JULIE KINK A plan for a Victorian-style park at the former Joseph Wolf Brewery and Sherm Gordon salvage yard in downtown Stillwater was unveiled for city council members Tuesday. Long-time Stillwater residents Tom and Sherry Armstrong, who moved away 12 years ago and returned to the area when Tom retired in February, have purchased two-thirds of the property and are in the process of acquiring the rest of the 1.1- acre site. They are proposing to design and construct the park, and then give it to the city as a gift. Included in the design are revenue-generating opportunities for park maintenance, incl~~~g concessions, rental of facilItIes for weddings, entertainment or meetings. and rentals in an "artists' quarter" area. "We've always Stillwater. We wanted something special -.... loved to do for Stillwater," Tom Armstrong explained Tuesday afternoon. He explained the proposal was "a goal" still in concept stage. The plans incorporate the bluffiine, using terraces to . present scenic views of the St. ." Croix River and the city, "away from the congestion of downtown," the proposal states. Despite challenges presented by slopes of 10 to 20 percent on Nelson and Second streets, the plan is to provide access for residents of the south hill and make the entire site ADA (handicapped) accessible, they said. "It's been a challenge because it's so vertical, but at the same time, that's what's given us character," Armstrong told the council. Proposed elements of the park are: · a high terrace with views of downtown and river valley; (See Stillwater, Page 11) . . . ~ . " /~ j Sti Ilwater (Continued from page 1) . an amphitheater built into the hillside, a venue for music, storytelling, puppet shows and similar activities; . an "artists' quarter" for seasonal rental by artists and artisans; . the existing barn as an activity center with publis: toilets, concessions and activity 10ft; · a Victorian-style gazebo overlooking the park; . a sand pit. .for children, with sitting areas for parents; . a play area for small children with a focus on learning, imagination and creativity as well as activity and fitness; . a possible waterfall with small pools; · the possible use for public purposes of the top floor of the old brewery, for example Stillwater information, historic artifacts, art and memorabilia. ADA access will be from the intersections of Nelson Street and Second Street across from the city parking lot. The park is intended to be open from May to Novembe.. The artists' quarter and concessions . would be open every day during this periOd based on demand, according to the proposal. Armstrongs said they intend to partner with various local groups for design input and on-going volunteer activity programs and maintenance, including the informal home owners association of the south hill, the Stillwater Perennial Garden Club, the Washington County Historical Society, the ArtReach Alliance, the Stillwater Public Library and Stillwater Area Schools. According to architect Dewey Thornbeck,the bam, which was once used as a livery, is in good structural condition. The top floor would be used as a multi- purpose activity area, the second floor for concessions and kiosks, and the lower level would house public toilets, he, said. Among the items to work closely with the city on, he explained, is the need for about 300 feet of sidewalk going down Second Street to get access to the property from that side: "We want to make this park totally accessible to people in wheelchairs, who will park in the public lot," he said. The city will need to work with the designers on grade issues and incorporating a crosswalk on Second. Council members were enthusiastic. Th~y directed staff to work with the Armstrongs, and to waive the normal pennit fees associated with the improvements. The goal is to begin .~ I . . construction of the park in the spring of 2004 and host an opening in the summer of 2005. Meanwhile, during the evening meeting, the council passed ordinances related to the collection of franchise fees on electric and gas service, to be imposed on Xcel Energy for use of city rights-of-way. The agreement came after severa'l months of negotiation with Xcel Energy, according to City Administrator Larry Hansen. Council Member John Rheinberger voted against the move, objecting to the "extension of taxation authority." Council Member Gary Kriesel, while voting for the measure, suggested the council revisit the issue in three years to look at alternatives such as aasales tax. "I don't think anybody on this coUncil really favors having to do this but I think that's what it costs to provide core services, " Kriesel commented. . . . jtz RESOLUTION 2003-183 RECOMMENDING TO THE SCHOOL BOARD THAT THE LIGHTING AT THE OLD ATHLETIC FIELD BE RETAINED WHEREAS, it has been brought to the attention of the City Council that Independent School District has removed the fence and building at the Old Athletic Field; and WHEREAS, Mr. Dan Parker, Independent School District 834, appeared before the City Council to explain the reasons for the demolition and removal of fence, building and lighting at the field; and WHEREAS, the Council is concerned about the loss of the use of the Old Athletic Field. NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council urges the Independent School Board of School District 834 to not remove the lights at the Old Athletic Field and requests the maintenance of same. Adopted by the City Council this 2nd day of September, 2003. ATTEST: .a~ r;J~ Diane F. Ward, City Clerk