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HomeMy WebLinkAbout2006-03-27 PRC Packet STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE MARCH 27, 2006 7:00 P.M. The Stillwater Parks and Recreation Board will meet on Monday, March 2ih, 2006, at 7:00 p.m. in the Council Chambers at City Hall, 216 N. 4th Street AGENDA Approval of February 27,2006 minutes I. Introduction of Bill Tumblad, Community Development Director 2. Possible Purchase of Property Bordering Brown's Creek 3. Park Naming Request 4. Rotary Special Event Review 5. Other items CITY HALL: 216 NORTH FOURTH STREET · STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 . WEBSITE: www.ci.stillwater.mn.us City of Stillwater Parks and Recreation Board Feb. 27,2006 Present: Linda Amrein, chair David Brandt, Paul Donna, Wally Milbrandt, Cathy Sewilo and Sandy Snellman Others: Robert Lockyear, Interim Community Development Director Absent: Rob McGarry Ms. Amrein called the meeting to order at 7 p.m. Approval of minutes: Ms. Amrein, seconded by Mr. Donna, moved approval of the minutes of Jan. 23, 2006, as submitted. Motion passed unanimously. Review of final Millbrook development park plan Jay Liberacki and Sonja Walters were present representing the Millbrook developers. Ms. Walters reviewed the final plan. She said the final plan increases the amount of total parkland dedication to 10.8 percent in order to address the previous issue regarding total park dedication. The plan includes the 7.g-acre major park near the development entrance; a 1.07-acre neighborhood park in the southern quadrant of the development which is large enough to accommodate a play field, tot lot, trail connection and maintenance access; and a 2.86-acre passive park area on a knoll which overlooks South Twin Lake. The plan also includes a trail around South Twin Lake, another issue in previous discussions with the Park Board. Ms. Amrein expressed a concern about the number of trees to be removed and asked if the City forester had reviewed the plan. Mr. Lockyear said the forester had reviewed the plan and that issue will be addressed in an upcoming meeting with the developers. Mr. Liberacki responded that the original tree inventory included many trees of marginal health and species, such as box elders. He said the developer is tweaking grading plans in order to save certain trees and also plans to move around 150 trees, primarily pines, to other locations in the development. There was a question about the surfacing of trails. Mr. Lockyear said the trails all will be paved except along the south side of South Twin Lake. Mr. Liberacki suggested there could be a problem with the Watershed Districts regarding paving of the trail near South Twin Lake. Mr. Milbrandt said the City Council favors paving the majority of the trails. Ms. Amrein spoke of the Board's previous recommendation regarding limiting the use of South Twin Lake to non-motorized craft. Mr. Milbrandt noted the City did not take any official action in that regard since the Lake currently is in the Township; the City went on record supporting the Township's position regarding non-motorized use. Ms. Amrein suggested that the developer notify prospective property buyers that the lake use will be limited to non-motorized use. Mr. Liberacki said buyers would be made aware of the use restriction. Ms. Amrein, seconded by Ms. Snellman, moved to approve the final design of the parks and trails for the Millbrook development. Motion passed unanimously. 2006 capital outlav items Mr. Lockyear reviewed the 2006 approved capital outlay budget which includes improvements to the Munkelwitz park site; trail improvements - completion of the Boutwell connection and the Long Lake connection; rehabilitation of hard court (tennis and basketball) surfaces; Lowell Park bathroom improvements; and finishing work at Schulenberg Park. Mr. Lockyear noted that Lowell Park improvements remain on hold pending Corps of Engineers decisions regarding the flood wall project. Mr. Lockyear asked how the Board felt about completing/maintaining the section of trail along Myrtle Street from Brick Street to Manning Avenue. It was the consensus that it would be desirable for the City to complete/maintain that portion of trail. Mr. Milbrandt made that in the form of a motion. Mr. Brandt seconded the motion; motion passed unanimously. Ms. Amrein questioned when it might be appropriate to solicit names for the Munkelwitz site. Mr. Milbrandt suggested that the naming be done in conjunction with the new Millbrook property, with an invitation to submit suggested names published in the next City newsletter. It was noted that the City has adopted guidelines for the naming of parks, and it was suggested that the guidelines be published along with the invitation to submit park names. Special event contract review - Rivertown Art Fair and Falls Colors Fine Art & Jazz Festival Mr. Milbrandt suggested that the language in item NO.1 (Celebration) for the Fall Colors event was more appropriate than the language for No. 1 in the Rivertown Art Fair agreement. Mr. Milbrandt also suggested that the language in the fall event contract referring to "Parks Director" should be changed to Public Works Superintendent. There was a question about the difference in hours of operation for the two events. Mr. Lockyear said he would check into that matter. Mr. Donna asked whether the damage deposit requirement was sufficient. There was a discussion regarding the potential for damage to the turf. Mr. Lockyear noted that another request for the use of Lowell Park was forthcoming from the Rotary Club. Mr. Milbrandt raised the issue of allowing the events to take place in the southern portion of Lowell Park; he suggested that the northern section of the Park was the most appropriate place for both events. During the discussion, it was noted that the potential for flooding was a factor in the location for the spring event. Ms. Amrein also asked whether the contracts included the use of the adjacent parking lots. Mr. Milbrandt moved to change the contracts to allow the use of the northern section of Lowell Park for the Falls Colors Fine Art and Jazz Festival and the Rivertown Art Fair, allowing the Rivertown Art Fair use of the southern section of the Park based on weather conditions. Ms. Snell man seconded the motion; motion passed unanimously. The Board asked that staff clarify the use of parking lots in the contract language. Ms. Amrein pointed out that the final item in the contracts was not a sentence. Mr. Lockyear said that would be corrected. Other items · Ms. Amrein asked whether the Board needed to discuss/act upon a letter Board members had received from Tom Hewitt regarding a concern about the regulation of snowmobiles on City lakes. Ms. Amrein asked whether the Board should suggest that the Council have staff look into the matter. Mr. Lockyear suggested referring the issue to the Police Department for a recommendation. Mr. Lockyear said he would speak with Chief Dauffenbach to determine whether this was an issue that should be pursued. It was agreed that Ms. Amrein should contact Mr. Hewitt to let him know that the Board had briefly discussed his letter and referred the matter to the Police Department for a recommendation. · Ms. Amrein asked for an update on the Council's action allowing the use of the south portion of Lowell Park for Lumberjack Days activities. Mr. Milbrandt stated the Council voted 3-2 to allow the use with no footprint of activities provided. He said he could provide no other insight into the action. · It was noted that Bill Turnblad, currently planner with Inver Grove Heights, had been hired as the new Community Development Director. Mr. Milbrandt noted that Mr. Turnbfad will assist in the hiring of the new planner; the intent ;s that the new' planning will be assigned to provide staff support to the Park Board, he said. There was a question as to whether parks background would be a criteria in the hiring of the new planner. Mr. Milbrandt said parks background likely will be a factor in the decision. · Mr. Donna said someone had contacted him with a concern about dead ice time at the Recreation Center. Mr. Donna said the person he spoke with had suggested there is a potential for the City to generate additional funds by re-renting the dead ice time. Mr. Milbrandt said he would talk with Rec Center manager, Doug Brady, about this matter. · It was noted that the next Park Board meeting will be March 27. The meeting was adjourned at 8:25 p.m. Respectfully submitted, Sharon Baker Recording Secretary Memorandum City of Stillwater Community Development Department To: Parks & Recreation Board From: Bill Turnblad, Community Development Directo~ Date: March 23, 2006 Re: Spreeman Propertry Background Jan Spreeman is interested in selling a portion of his property at 13033 McKusick Road to the public for open space purposes. Mr. Spreeman has had discussions with the DNR Trout Habitat Specialist and with the City. In addition, CIty staff has had discussions with the Brown's Creek Watershed District about the property. Both the watershed district and the DNR have expressed interest in the Spreeman property. They may be willing to partner with the City in purchasing the land. On March 7, 2006 the City Council considered the proposal and authorized City staff to have an appraisal done. The council also referred the proposal to the Parks & Recreation Board for a recommendation on the possible purchase. Analysis The portion of Mr. Spreeman's property that he is proposing to sell to the public for open space purposes is largely unbuildable land. The northern edge is sharply sloped down to a central wetland basin that abuts Brown's Creek. The creek traverses the southern portion of the site. However, even though the site is unbuildable, it is a valuable open space resource. In addition to the wetlands and the creek, the southwestern corner ofthe property includes uplands that could provide pedestrian access to the creek. This upland area may also be valuable as a stormwater pond to treat runoff from future Neal Avenue street improvements. Alternatives The Parks & Recreation Board has several options: 1. Recommend that the City enter into negotiations to purchase the property for open space purposes. 2. Recommend that the City not enter into negotiations for the land purchase. 3. Table the discussion for further consideration. Page 2 Spreeman property Recommendation Staff recommends that the City enter into negotiations to purchase the land. Attachments: Letter from Jan Spreeman Memo from Klayton Eckles, Public Works Director 3/7/06 City Council minutes Location Map Property Map MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, Director of Public Works DATE: March 3, 2006 SUBJECT: Possible Purchase of Jan Spreeman's Property Bordering Brown's Creek DISCUSSION Attached is a letter from Jan Spreeman who lives at 13033 McKusick Road North at the southeast corner of McKusick Road and Neal Avenue. Mr. Spreeman is exploring the possibility of subdividing his property. A good portion of his property borders Brown's Creek near the railroad tracks. This area provides an excellent opportunity for the public to gain access to the area around the creek. City staff discussed the possibility of purchasing some of this property for open space with the DNR. Also discussions have taken place with the Brown's Creek Watershed District. These other public agencies have an interest in providing education and access opportunities to the natural resource. In order to consider the possibility of purchasing this land from Mr. Spreeman, the City would first need to get an appraisal of the property. If the City Council desires to further consider this possibility, Council should give staff direction to obtain an appraisal and continue discussions with public agencies to discuss funding options. RECOMMENDATION Staff recommends that Council consider the proposal and give direction on the City's interest. Motion by Council member Harycki, seconded by Councilmember Polehna to amend his motion to include engineering services for the MS4 permit and Surface Water Management Plan (including field work for Option 10), Boutwell Road, and Munkelwitz property. Ayes: Councilmembers Harycki, Junker, Polehna and Mayor Kimble Nays: Council member Milbrandt Possible purchase of property borderinq Brown's Creek Public Works Director Eckles said the City has been approached by Jan Spreeman, who owns the property at the corner of Neal Avenue and McKusick Road, regarding the possible purchase of property. Mr. Eckles said the DNR had expressed interest in acquiring the property as part of a preserve area around Brown's Creek. He said there is a possibility Brown's Creek Watershed District may be willing to participate in obtaining the property, as well. Mr. Eckles said the parcel is primarily wetlands, not buildable, with a bit of high ground at the south end of the parcel that might provide access to the Creek. If the Council is interested in possibly obtaining the property, he said an appraisal would be obtained. Obtaining an appraisal does not obligate the City to proceed with any purchase, it was noted. Councilmember Milbrandt questioned the value of the parcel to the City if it is primarily wetland, unusable for overflow parking, trail, etc. Mr. Eckles said the south end of the property may provide space for a storm water detention basin, which the City may need when Neal Avenue is improved, and also as access to the Creek. Motion by Councilmember Harycki, seconded by Councilmember Polehna to have an appraisal of the parcel done and to receive the Park Board's recommendation on the possible purchase. All in favor. Resolution of Storm Water Facility Maintenance Issue (Resolution) Public Works Director Eckles said the proposed Letter of Understanding is an attempt to enable the City and Brown's Creek Watershed District to cooperate, in an informal manner, with maintenance over the course of the next year so the watershed district does not file stipulations on ponding outlots and properties that would be difficult for the City to comply with. The agreement, he said, will provide the City with a year to complete its MS4 permit and meet with the watershed district to resolve the issues in the MS4 permits/plans. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt direct Mr. Eckles to provide the draft Letter of Understanding to the Brown's Creek Watershed District and attend the Watershed District meeting to try and resolve the issue and include that any resolution come back to the Council for final approval. All in favor. Discussion of Capital Improvement Proiects Administrator Hansen reported the next five-year CIP is nearly complete. He said the new CIP has maps and other information to better explain the proposed expenditures. He noted that the priorities established by him and department heads may not reflect the Council's priorities and suggested that if that is the case; the priorities should be amended at this time. Once the Council adopts the priorities, the CIP will be completed. Councilmember Milbrandt suggested that perhaps there should be a different designation for routine equipment purchases, rather than listing those as No. 1 priorities. Council member Milbrandt also questioned listing projects that are dependent on prior actions, such as completion of the Corps's floodwall plans, as No.1 priorities. Administrator Hansen agreed that is a difficult issue, but noted that the CIP provides background information that lays out such issues. It was agreed the CIP should be brought back at a workshop session to get consensus on the priorities. 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M INN E S . ;:'\J J February 27,2006 To: The Stillwater City Council c/o Clayton Eckles Re: City's interest in the purchase ofland bordering Brown's Creek Dear Council Members, I am a life long resident of Stillwater with a desire to maintain open spaces within the city of Stillwater. Because ofthis I have been in contact with a number oflocal and state agencies during the past year to determine their level of interest in purchasing that portion of property at 13033 McKusick Rd. which borders Brown's Creek and consists of2.5 acres. The Department of Natural resources, the local watershed commission, Steve Russell, city planner and Clayton Eckles, engineer, have all expressed a serious interest in entering into negotiations concerning all or part of the property. Briefly, the 2.5 acres has been divided into two sections consisting of 1.25 acres each. The lower section contains Browns Creek, the adjoining section is composed of wetlands and a treed hillside. Both sections provide an important aesthetic setting in an ever increasingly developed area. In addition, since the property is situated directly across from Brown's Creek Trail, it provides an opportunity for the afore mentioned agencies to possess a large piece of the creek and wetlands in order to preserve and protect them for future generations to enjoy. During my conversations with Steve Russell and Brian Nerbonne of the DNR, both gentlemen expressed an interest in jointly purchasing the two sections. I would consider selling the two sections together or separately. This moves the process to the next step, namely bringing this matter to the attention of the City Council to determine its interest in buying the land and ask for further direction in pursuing the next step in the process. I sincerely hope that the council is receptive to this opportunity. I look forward to hearing from you and working with you. ./'......-..-..-.. ~ Jan Spreem 13033 McK sick Rd. N. Stillwater, Mn 55082 Memorandum City of Stillwater Community Development Department To: From: Parks & Recreation Board Bill Turnblad, Community Development Directo~ Date: March 22, 2006 Re: Request to Rename Brown's Creek Park Background Several residents in the Brown's Creek Park area submitted a letter to the City on March 16, 2006 recommending that the name of the park be changed to Russell Park at Brown's Creek. Analysis On May of2005 the Stillwater City Council adopted a policy for naming parks and trails. The policy was memorialized as Resolution 2005-104. The body of the resolution includes four criteria for selecting names. It also includes several procedural standards. Alternatives The Park & Recreation Board has several options: 1. Recommend approval of the name change suggested by the residents. 2. Recommend denial of the name change suggested by the residents. 3. Continue discussion of the name change at a future Board meeting. Recommendation Staff suggests that the Park & Recreation Board review the requested name change against the four review criteria to determine if they are met. Based upon that determination, the Park & Recreation Board should formulate a recommendation to forward to the City Council. Attachments: Letter from McKim et. al. Resolution 2005-104 4/25/05 Parks Board minutes 5/3/05 City Council minutes MAR '!ff~ 201 I ,I L__._ i1)" I " .-.. ,~-....J :J.,. February 20th 2006 Mr. Larry Hansen City of Stillwater, Administrator Stillwater, MN. 55082 Dear Mr. Hansen, Please find attached two letters related to the formation of Browns Creek Park from the spring of 1999. As you will note, there has been broad public and community support for Browns Creek Park from its inception. Please know that the enthusiasm for this community asset continues today and in fact, has grown. In particular, this area has been embraced by hikers, nature enthusiasts and the Nordic ski community. In addition to the attached letters, one can venture by the park on any Saturday and fmd it being well used and enjoyed, which serve as clear evidence to the value of open, green space in our growing town. However, this letter is to recommend that the City of Stillwater formally recognize the individual who envisioned Browns Creek Park and provided the leadership necessary to see it become a reality. We write this letter on behalf of a number of citizens who all felt it appropriate to recognize Steve Russell's contribution to the establishment of Browns Creek Park. Perhaps anyone familiar with the inception of this area would agree th&t it is appropriate to express appreciation to Mr. Russell by amending the name of the park to: Russell Park at Brown's Creek. Please accept this letter as a formal recommendation from citizens of the community to the Parks and Recreation Commission for their consideration. I trust you will &uee this is consistent with your naming policy and an appropriate recognition of Steve~s contribution. Sincerely, p/i1~~' ~~ Ralph Hapness 8031 Neal Ave. Rob Mc'liitn 110000l!agle Ridge Cres. Ed Bieging 2356 Van Tassel Dr. April 5, 1999 Mr. Steve Russell Community Development Director City of Stillwater Stillwater, MN. 55082 Dear Mr. Russell, I have recently had the opportunity to visit with a number of my neighbors and discuss the proposed Brown's Creek Park and the issue of our community's growth. The result is the attached letter to Representative Holsten and Senator Laidig in support of a new park and your endeavors to preserve open space. It is signed by at least twenty families however I could have easily gotten 200 families to show their support, as the project met with great enthusiasm. The feedback and comments I received were informative too. Consistently, I heard people state that they thought it would.be great if the proposed project could be larger. Additionally, people noted that while future growth is inevitable, Stillwater needed to preserve not only its historic charm but its beautiful and bucolic rural setting which creates the appeal and stimulates growth. Lastly, and specific to the Eagle Ridge development, many pointed out the sore oversight in planning manifested in a lack of open areas and recreation space creating the need for kids to take to the streets to play. In each case the comments I heard were made spontaneously but I believe they represent a community spirit that is both very positive and broad based. I trust this support is of help and I look forward to the outcome of your pending proposals. As your requests for financial support please let me know further what we might do to assist. S76/ue-~ Robert McKim cc: Mayor Jay Kimball Councilman Rich Cummings Rob McKim 1107 Eagle Ridge Crescent 651- 351-7383 March 30, 1999 Representative Mark Holsten House of Representatives Minnesota State Capitol St. Paul, MN. 55155 Senator Gary Laidig State Senate Offices Minnesota State Capitol Sty Paul, MN. 55155 Dear Mr. Holsten and Mr. Laidig, The City of Stillwater has recently made application to the Metro Greenways Program and the Local Grants Program of the DNR to assist in the acquisition of open space and parkland in our community. The proposed project called Brown's Creek Park would be an important asset to our neighborhood yet provide benefits well beyond the immediate area. As you know development on the western edge of Stillwater is unfolding at an unprecedented pace magnifying this opportunity we have now to preserve some open lands that currently exist. The Brown's Creek Park would bring many attributes associated with parks and open space to our town. In part, this project would: * Provide increased passive recreational educational opportunities, * Protect the character and attractiveness of our town, * Maintain the high quality of Brown's Creek, an important and unique tributary of the St. Croix River, * Enhance the quality lifestyle we know and enjoy in Stillwater especially for our kids, * Support and enhance the property values in the surrounding area, benefiting both homeowners and community tax base, * Allow for future park development to link potential trails and greenways as well important wildlife habitats. This list represents OR a partial list of the benefits of this project. This letter is to ask for your enthusiastic and active support for the City of Stillwater's effort in creating this new park. Address //d 7 ~~ ;??~t" ~,.T fl/2-J ~~tI MeeD !vJYJU+Crb r- Phone 3)~ 7sf"} ,/3tJ~ /{/,?3 ;tJOD '~8 Name AckBesi Phone ~/~ /IOZ-~~Q:t- 15\-1/ Ve--2 ~t;t., ~~ !tXJ't 5'::Jle1 ~ M~ )-0 tf30-Cj33~ t13e> -'71 S-'S 5. 6. --., RESOLUTION 2005-104 BE IT RESOLVED, by the Stillwater City Council, that the naming of city-owned Parks and Trails Policy as stated below is hereby adopted: 1. Names of parks/trails should reflect a unique or indigenous aspect of the city or the St. Croix Valley, either past or present. Parks/trails may be named for physical structures (e.g. streets, buildings); established acreage (e.g. neighborhoods, property designations); natural features (e.g. bodies of water, flora, fauna, geography); or present or historical items (e.g. events, people who have made significant contribution/service to the City, places, businesses). Names should be chosen carefully with appropriate input from those persons likely to be most affected by the park/trail. Names should not offend a person or a group of persons, nor potentially cause community conflict. There shall be a permanent intent to the name and a name should not be changed without a good cause. Existing parks/trails names are grand fathered and not subject to this policy. The Parks and Recreation Commission will review and recommend a name to City Council. City Council has final authority for naming all parks and trails. 2. 3. 4. d~ fYl~.s~ 2..00S- ATTEST: }!l1~M rd /()~~ Diane F. Ward, City Clerk Stillwater Parks and Recreation Board April 25, 2005 Present: Linda Amrein, chair David Brandt, Rob McGarry, Wally Milbrandt and Cathy Sewilo Others: Community Development Director Steve Russell Absent: Paul Donna and Sandy Snellman Ms. Amrein called the meeting to order at 7 p.m. Approval of minutes: Mr. Milbrandt, seconded by Mr. Brandt, moved approval of the minutes of March 28,2005, as submitted. Motion passed unanimously. ~ I Naming of city-owned parks: Ms. Amrein, Mr. Brandt and Ms. Sewilo had prepared a possible policy for consideration; the city of Hugo's was used as a model. Mr. Milbrandt questioned the naming of a park after present or historical items, including people, stating he thought there should be some timeframe. Ms. Amrein stated the city of Hugo's policy stipulates that a person must be deceased for at least 50 years to be considered as a park namesake and she and the other committee members felt 50 years was an excessive amount of time; the committee discussed 20 years as a possible timeframe. Mr. McGarry suggested 25 years as a timeframe; members agreed that was reasonable. There was some discussion as to item No.4 in the proposed policy. Ms. Amrein said the intent of item No. 4 was to exempt existing parks/trails from the policy. It was agreed to remove the language "Existing parks/trails are exempt from this policy unless their name is changed in the future" and make that a separate item, item No.6, stating "existing parks/trails are grandfathered and not subject to this policy." Mr. Milbrandt moved to approve the proposed naming policy as amended and submit the policy to the Council for approval. Mr. McGarry seconded the motion; motion passed unanimously. Basketball court at Stonebridge School: Rick Tregilgas of the Stonebridge playground parent committee was present. Mr. Russell stated that Parks Director Tim Thomsen had met with Mike Brabender of School District 834 regarding the District's plans for a basketball court at Stonebridge. Mr. Russell stated his understanding is that the District plans to install two additional hoops for older aged kids at Stonebridge. With the District's planned improvements, Stonebridge would be more of a neighborhood quality court, he said. He said there was some concern on the District's part regarding the possibility of use of the court by older groups. He said the feeling on the part of City staff is that it would be appropriate to have Stonebridge's court a neighborhood facility, rather than a destination facility. Mr. Russell stated Public Works Director Klayton Eckles felt that the higher quality/adult court should be constructed at the Public Works site; Mr. Eckles will be at the May Parks Board meeting. Mr. Tregilgas stated he did not fully understand what the City wants. Mr. Tregilgas said he had scheduled a meeting with Mr. City Council Meeting - 05-10 May 3, 2005 Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Consideration of Park Naminq Policy Community Development Director Russell reviewed a park naming policy that was approved by the Park & Recreation Board at their April 25, 2005 meeting. Mayor Kimble felt that the requirement of deceased over 25 years was unreasonable. Council member Junker suggested that the language be changed to significant contribution/services to the City and take out the word deceased. Motion by Councilmember Junker, seconded by Councilmember Polehna to adopt Resolution 2005-104, adopting policy for the naming of City owned parks and trails with the suggested language change. Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Consideration of Parks Rededication Fee Increase Community Development Director Russell reviewed the park dedication fees and said that the City's fees are too low compared to other communities in the area and the Park and Recreation Board recommends raising the in lieu feet from $500-$725 to $2000 per residential unit. Motion by Councilmember Polehna, seconded by Council member Harycki to adopt Resolution 2005-105, amending the Park Dedication Policy. Ayes: Council members Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None COUNCIL REQUEST ITEMS Council member Harycki requested that the City Attorney provide an opinion on Minnesota Statute 435.202 & 435.203 relating to the refunding of assessments. Councilmember Junker requested that Council consider providing upscale portable restrooms in the downtown. Council member Milbrandt suggested that this item be brought up at the Chamber meeting next week. Page 10 of 11 Memorandum City of Stillwater Community Development Department To: Parks and Recreation Board From: Bob Lockyear, Planner ~ Date: March 22, 2006 ~, Re: Proposed Special Event in Lowell Park - North Rotary Chicken Bar-B-Que on Sunday, August 20, 2006 Background: The Noon Rotary Club would like to develop a fund raising event to benefit the development of Munkelwitz Park. They are interested in developing a daytime event serving a chicken dinner along with the fixings and also serve beer. The proposal is in the development stages and the City Council has referred the proposal to the Parks and Recreation Board for an opinion on holding the proposed event. The city is seeking counsel on the viability of this type of event at this time and a recommendation on what should be provided by the City of Stillwater. Staff is aware of the following issues and concerns that need to be explored and discussed by the board: 1. Location, date and timing of the event 2. Provision for and location of tenting or sun protection locations 3. Provision for and location of proposed fire pit and fuel supply area 4. Provision for and location of fire suppression equipment 5. Provision for and location of food storage and prep area 6. Provision for and location of on-site sanitation for food prep 7. Permit to serve food from the Washington County Health Department 8. Provision for and location of portable toilets for patrons and staff 9. Provision for and location of fencing for control of any alcohol consumption area 10. Provision for and location of alcohol and beverage service unit(s) 11. Security for the event - when alcohol is served 12. Temporary permit to serve alcohol from City of Stillwater 13. Provision for delivery and set-up of the area including fencing, tables, chairs, tents or sun protection, the fire pit, beverage service, portable toilets and any support equipment. 14. Removal of all equipment and clean-up and repair of site and turf at the conclusion of the event At this time it is not clear as to how the Rotary Club is intending to implement the above items. Recommendation: Staff has no recommendation regarding this proposed event at this time. The Rotary Club should address the above mentioned issues and concerns so that the staff and board can make a well informed recommendation. Attachments: Air Photo of the proposed location for the event. Letter from Bob Safe, Chair of the event for the Rotary Club . :., ., \ ",. COOKING AREA ~ ~.~ \ ,,'\" C' \ II \ .-" ~ ~1"1" ~~ ~ ,~ l~ ~ -~ . f'f~ .~ i:..- _ ~ . ". . -.. :1 ~ ~ " ~ ~ .~~ ~~""""""-"" JIIJ . _, i"t;O' . ~~{.,r ...., tin '\. ~ "'-~- I" ~ ~,~ AJ:"'- 't ... ... .4 -1" , 1 ~ \ \ , \ , J :-- "\ \ ...r\ ~. ~. i" " ~ -.( ;,.., \, ~\ . ~." n \. ~ ... ., , t: "-;.. \ ~) ~ ~ -' o -s ~ ~.i ;;..or' , . 'a ~ ti!. ....' '~ii; ~~f ~. . "<ifI.' .' ~: tJj.~. .:;(; 0 Members of the Stillwater City Council: On Sunday August 20, 2006, the Stillwater Rotary Club is going to sponsor its first annual RRQ. chicken fundraising dinner. The meal will consist of a quarter of chicken, an ear of com, potato chips, muffin, coffee, and milk. We will also have blow up toys for the children, music, and a pop and beer tent. We are asking the city permission and help from the Parks Department. We will need fencing put up, picnic tables, port-a-potties, a police officer, and the stand for the music. The funds raised would be used for playground equipment in city parks, and projects around the world, like putting in fresh water pwnps and fresh water to people in Africa. I have talked with city personnel and Washington County food services. Your approval and help would be greatly appreciated. Sincerely, M5;/v Bob Safe Fundfaiser Chairman i . .Winthrop Chicken Barbeque We have a warming pit over by the serving line. We also serve potato salad, beans, potato chips, bread, milk and water. The warming pit gets a little warm and the servers are requesting a tent over them this year. -:r,<--~()>V> .wa.. il'\ ~ W4-\ioo ~".,J ;'.<j -\- S (1).<.' \ 4-V ,<-\!eM. + he\;.\ ~ 1 ~ i,... Lv; tJ -t l1.!'op ,[.l{ 10 . In the beginning, somewhere around the 1960, we had simple flat iron grills. It was an appreciation event (cheap price) downtown and we served 4,000 pieces. In the mid-80s we move the event to the park and added more food vendors. We switched to these easy turn racks about five years ago. Before it took four men to turn the chicken and was hard work. The racks are approximately 3 feet by 4 feet and hold about 100 pieces of chicken (depending on the size of the bird). We have 16 racks and currently are making 2200 pieces of chicken. We start firing up the charcoal (don't use generic- burns to quick) about noon and serve the chicken at 3:30 p.m. We try to get the second batch on by 3 p.m. or so and have it done by 6 p.m. Two years ago we had a good rain the night before we were sup- pose to cook, so we had some pea rock hauled for a base. We discovered that once the rock is warmed up, it holds the heat and gives us a more even burn. The 8x8x16 concrete blocks are three rows high.