The URL can be used to link to this page

Home My WebLink About1999-09-27 PRC Packet . . . ,~ illwater -- ~ THE BIRTHPLACE OF MINNESOTA ~ STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE SEPTEMBER 27. 1999 The Stillwater Parks and Recreation Board will meet Monday. September 27.1999 at 7:00 p.m. at Stillwater City Hall in the Council Chambers Conference Room, 216 N. 4th Street, Stillwater, MN. AGENDA: 1. Approval of August 23, 1999 Minutes. 2. Report from Parks Director. 3. Update on partnership with City of Mahtomedi to build second sheet of ice. 4. Review of Long Lake Trail system. 5. Bergmann subdivision update. 6. New Business. 7. Old Business. 8. Adjournment. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . Parks and Recreation Board It Aug. 23, 1999 Present: Del Peterson, Acting Chair Linda Amrein, Nancy Brown, Dawn Flinn, Al Liehr, Mike Polehna and Steve Wolff (7:40) Others Tim Thomsen, Parks Director Absent: Rich Cummings, David Junker, Rob McGarry and Sara Thingvold Mr. Peterson called the meeting to order at 7 p.m. Approval of minutes: Mr. Liehr, seconded by Ms. Brown, moved to approve the minutes of June 28, 1999. Ms. Amrein noted two typographical errors, a "Ms." to "Mr." in the last paragraph under the Park Director's report and a "the" to "that" in the first paragraph under new business. Mr. Liehr and Ms. Brown amended the motion to reflect those changes; motion passed unanimously. Report from Parks Director: Mr. Thomsen reported that the Lily Lake swimming beach would close as of Aug. 27. He said that the fencing along the north and east side of Pioneer Park is nearing completion. Mr. Thomsen said no projects would be done in Pioneer Park next year in order to allow the grounds to recover from construction. Mr. Peterson questioned whether not doing anything in Pioneer Park next season would impact the donation from Jennifer Easton. Mr. Thomsen once again reviewed the status of the donation - almost all of the original money donated for Pioneer Park has been spent, the rest went to Friends of Stillwater Parks. He also noted there are additional plans for the park, such as terracing and constructing a walking path down from the park grounds that can't be done at this time due to a failing wall. Mr. Peterson suggested that the city should try to talk with Ms. Easton in an effort to convince her to allow the remaining money, $100,000, to be spent for future Pioneer Park improvements. Ms. Brown said Friends of Parks would like to see project plans drawn up and let Ms. Easton see what those plans are. Ms. Brown also said there had been conversations with Ms. Easton that she was not at liberty to discuss with the Park Board. There was a suggestion that perhaps the Park Board should invite Ms. Easton to its next meeting. After discussion, it was the consensus of the Board to have Mr. Peterson talk with Mr. Kriesel and Mr. Cummings to see what approach to take in the matter. Ms. Brown noted that "people are waiting in line" for the memorial brick program in Pioneer Park and showed photos of the Elmhurst grounds where a similar program is in place; she suggested that perhaps Ms. Easton's money could be used to enhance the grounds for the memorial brick program. Mr. Thomsen said the paver program is in place and the money is going to Friends of the Parks for Pioneer Park improvements. . . . Mr. Thomsen reported that the Meadowlark Park improvements are progressing - the basketball court is in and the shelters are being installed. Mr. Liehr asked about the drainage problems Bill Jordan referred to in his presentation to the Board. Mr. Thomsen reported that drainage improvements are working as evidenced by a recent heavy rain that did not result in park flooding as in the past. Mr. Liehr also asked about the park boundaries issue, also raised by Mr. Jordan. Mr. Thomsen responded that is not a big issue. Mr. Thomsen gave a brief informational update about the City's plans for a well and reservoir to be constructed in Settler's Park in the Liberty on Long Lake development. The well will be buried, with a minimum of 12" to top soil placed on top; that area can be landscaped and is usable park space. The Board reviewed Mr. Kriesel's update on land acquisition. Mr. Peterson raised the issue of the ice arena management contract. Mr. Thomsen and Mr. Polehna both said Mr. Anderson's group is doing a good job. Mr. Peterson said he though it was wrong that the City Council approved a renewal of the contract without the contract first coming before the Park Board for review. Mr. Thomsen noted there were no changes to the contract; if there had been, the matter would have been brought to the Park Board. New business: Mr. Liehr stated he had walked the path along Long Lake and asked who would be maintaining the path and removing dirt/sand, etc. Mr. Thomsen said that eventually that would be a parks issue. Mr. Liehr also stated his concern about the lack of canoe access to Long Lake. Mr. Polehna said he has two docks that he would give to the city if it obtains an access. Mr. Polehna said he is a member of a group called Community Fitness Partners; one of the goals of that group is to have a trail along the east side of Long Lake to tie in with the new trail on the west side of the lake. Mr. Wolff noted that Mr. Russell has a plan for trails/park for the 62nd Street planning area. Mr. Wolff, seconded by Ms. Flinn, moved to review the 62nd Street plans and look at the possibility of a canoe launch at the next meeting; motion passed unanimously. Mr. Polehna said he would like to see the Park Board review the proposed future park plans/projects and develop a work plan for accomplishing those projects. Mr. Thomsen will bring pertinent information to the September meeting. Mr. Wolff, seconded by Mr. Liehr, moved to adjourn at 8:15 p.m. Respectfully submitted, Sharon Baker Recording Secretary . . . MEMORANDUM TO: Park and Recreation Commission FR: City Coordinator RE: Agenda for September 27, 1999 DA: September 23, 1999 Partnership with City of Mahtomedi to construct second sheet of ice The City Council recently conducted ajoint meeting with the City of Mahtomedi Council to discuss issues related to the possible partnering with Mahtomedi to construct a second sheet of ice. The proposed partnership appears to be doable if certain financial issues can be resolved. For example, The City of Mahtomedi has offered to pay $700,000 upfront and they will also guarantee that Mahtomedi Hockey Association and Mahtomedi High School will purchase a minimum of 825 hours (at varying rates for prime and non-prime time hours). However, financial proformas based on the upfront payment and projected revenues, expenses, depreciation and debt service payments, indicate that a deficit of between $45,000 to $60,000 would be incurred annually if the City of Stillwater were to build a second sheet of ice. Although the City of Stillwater would enjoy a debt free facility in 20 years the additional deficit would need to be picked up by "current" taxpayers over the next 20 years. Therefore, some resolution is needed on the financing issue. Staffs of the respective cities are working together to develop an agreement for the partnering relationship and they are also working toward resolving the financing issues. It is anticipated that this matter will come before the City Council at the October 5, 1999 Council meeting. Review of Long Lake and future development areas trail system I will discuss this with you at the meeting Monday night. Bergmann subdivision decision As you know, the Stillwater Township members of the Orderly Annexation Joint Board voted to deny the Bergmann property subdivision request. An independent arbitrator as provided for in the orderly annexation agreement then heard this matter. The arbitrator found in favor of the City of Stillwater and it appears that the Bergmann development will now proceed. The Parks and Recreation Commission previously reviewed the subdivision including the park dedication/trails related to the development. I can discuss these items further with you at the meeting Monday night. . . . ", .. H . Presentation on a Proposed Sti Ilwater/Mahtomedi Expanded Ice Facility Ice Sheet Projections Discussion Points Final Review ~ Springsted . . . Purpose .,. Develop financial projections for adding a new ice sheet to the Stillwater Rec Center Use a range of operating assumptions to create a "window" inside which actual operations could be expected to occur Estimate the financial impact of an expanded ice facility with and without Mahtomedi participation using information gather from the Stillwater, Mahtomedi and comparable facilties operated by Woodbury, Brooklyn Park, Minnetonka and New Hope. Examine Three General Options A. Continue present operations - One ice sheet at the Rec Center and operation of Lily Lake, participant: Stillwater B. Build new sheet with Mahtomedi - Two ice sheets at the Rec Center and operation of Lily Lake, participants: Stillwater and Mahtomedi C. Build new sheet without Mahtomedi and close Lily Lake - Two ice sheets at the Rec Center only, participant: Stillwater Critical Business Points . RENTAL HOURS A. Current Ooerations: Rec Center Lily Lake Total Total Revenue Generated $411,680 2714 1004 3714 hours B. New Sheet w/Mahtomedi: 3909 1200 5109 hours Rec Center Lily Lake Total Total Revenue Generated $591,000 (estimate) Comparable average: 3,973 hours for twD-sheet facilities Note: Reduced Case - What happens with a 10-12% rental reduction Rec Center 3420 Lily Lake 1080 Total 4500 hours Total Revenue Generated $510,000 (estimate) C. New Sheet/Close Lilv Lake: Rec Center 3714 hour Total Revenue Generated $429,393 Issue: Probability of actual use of three ice sheets . . . , . Cities of Mahtomedi and Stillwater, Minnesota September 1, 1999 ~ ~ HOURLY RATES $135 - Rec Center prime time $120 - lily Lake prime time $110 - Both arenas, non-prime time Assume inflator of $5.00 every three years. Issue: Supply and demand will govern hourly rates reflecting changing market and demographics. Expenditures Primary Determinant - Level of Staffing Stillwater Recreation Center plus lily Lake -Staff does ice and soccer dome Average Comparable - 9.75 Full-time equivalents (FTE) (Two of the four comparable facilities share staff with other city facilities, such as a field house or a community center.) Stillwater/Mahtomedi estimate - 4.8 FTEs Net Income (loss) including depreciation, replacement expenses and debt service: Comparable Facilities 1998 ($122,933) Projections with 2001/02 comparable facility (1 st full year of expenses operation 2008/09 Option A $186.281 ) ($312,381 ) Option B $293,314) ($417,469 Option C $(394,999) ($503,569 Projections with actual I Stillwater Expenses Option A $ 61,009) ($147,532 Option B $135,4151 ($209,685 Option C $237,100 ($295,785 Projected Net Impact of ($ 67,865) ($111,672) Dome Issue: Springsted believes lower staffing over time will lead to lower revenues. Increasing operating revenues will depend upon increasing non-prime time programming. Page 2 . . . " Cities of Mahtomedi and Stillwater, Minnesota September 1, 1999 ~ Debt Financing $3,360,000 G.O. Bonds, issued by Stillwater Term - 20 years Structure: Level Debt Service Interest Rates: 5.22% average coupon Funding source options: tax levy net income, if it occurs tax increment, if an excess occurs in TIF District #3 Graphs Three graphs have been developed to illustrate each option, keeping various assumptions about rates and operating expenses constant. Stillwater City Staff estimates of recent actual experience of the soccer dome are consistently added to all options. The difference between current operations (A) and building a new ice sheet with Mahtomedi (B) ranges from a net loss of ($74,406) to ($107,033) in 2001/02 and a net loss of ($62,154) to ($105,089) in 2008/09. The difference between current operations (A) and building a new ice sheet without Mahtomedi and closing Lily Lake (C) ranges from a net loss of ($176,091) and ($208,718) in 2001/02 and a net loss of ($148,254) to ($191,189) in 2008/09. G:\WORKlWP7ISHARONlICESHEET .DOC Page 3 $0 ($100,000) - ($200,000) - ($300,000) - ($400,000) - ($500,000) - ($600,000) Rate Increase Every 3 Years Stillwater Expenses ($700,000) - --... ---- -. . ---.- - -.-- -.--.----------.- -- ___n__.____________________.___________________________________.____n___._ .. _.____ .______________ 1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 Seasonal Years -Current Operations (A) /1 Sheet at Each Facility (Stillwater Only) ......With Upfront Mahtomedi Contribution (B) /2 Sheets at Rec Center and 1 at Lily Lake (Stillwater and Mahtomedi) .....Build 2nd Sheet, Close Lily lake (C) /2 Sheets at Rec Center (Stillwater Only) Prepared By"Springsted Incorporated . ih1 .9/1/99 $0 ($100,000) - ($200,000) ($300,000) ($400,000) ($500,000) ($600,000) ($700,000) Rate Increase Every 3 Years Comparable Facilities Expenses 1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 Seasonal Years -Current Operations (A) /1 Sheet at Each Facility (Stillwater Only) .....With Upfront Mahtomedi Contribution (B) /2 Sheets at Rec Center and 1 at Lily Lake (Stillwater and Mahtomedi) .....Build 2nd Sheet, Close Lily Lake (C) /2 Sheets at Rec Center (Stillwater Only) Prepared By 5pringsted Incorporated . Graph 2 . 9/1/99 . No Rate Increases Stillwater Expenses $0 ($400,000) ($100,000) ($200,OOO) - ($300,000) ($500,OOO) - ($600,000) - ($ 700 , ODD) -- . _n._ .. .. ____________ __ __..____..__. ._._._________.__..__._..__________._________.___._____------.---- .------.--..---. - __.m.. 1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 2005/2006 2006/2007 2007/2008 2008/2009 Seasonal Years -Current Operations (A) /1 Sheet at Each Facility (Stillwater Only) ......With Upfront Mahtomedi Contribution (B) / 2 Sheets at Rec Center and 1 at Lily Lake (Stillwater and Mahtomedi) .....Build 2nd Sheet, Close Lily Lake (C) /2 Sheets at Rec Center (Stillwater Only) Prepared By'Springsted Incorporated . Graph 3 . 9/1/99 . "voosa.u. -]H - ms. Insig.'tt ~h.ppLng lc Dr.nogr:aphic. Inc. . illwater COMPREHENSIVE PLAN MAP -<J7<IJ I L P L f) }j :-.; A d~ 1.'" = 2500' BIKEWAYS - PATHWAYS · .. STATE TRAIL .... COm-,"'TYTRAIL IHIllHI CITY STAIRWAY a--- CITYPATHWAYIBIKEWAY ...... CITY PATHWAYS ~ Llr,""EARPARKWAY / ....- '\f :/ , i' ! r 4 Q .!o - ..../'. r: -- /--- \ I r- / ( .' / ~ - \