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HomeMy WebLinkAbout2006-10-23 PRC Packet ~illwate~ THE BIRTHPLACE OF MINNESOTA ~ CITY OF STILLWATER STILLWATER PARKS AND RECREATION BOARD NOTICE OF MEEnNG MONDAY, OCTOBER 23,2006 7:00 PM The City of Stillwater Parks and Recreation Board will meet on Monday, October 23, 2006, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the August 28, 2006 Minutes Presentations 2. Justin Fay - Washington County Citizens for Land and Water Action Items 3. Consider recommending City Council approval of the 2007 St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement between the City of Stillwater and St. Croix Caterers, Inc. 4. Prairie Park Trail and General Park Review 5. Final Millbrook Community Park Plan Informational Items 6. Overview of 2006 and 2007 Parks budget 7. Jan Spreeman property 8. Great Lakes Partnership Award for Teddy Bear Park 9. Washington Park Upgrades 10. Other Items CITY HALL: 216 NORTH FOURTH STREET . STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 · WEBSITE: www.ci.stillwater.mn.us City of Stillwater Parks and Recreation Board Aug. 28,2006 Present: Linda Amrein, chair David Brandt, Rob McGarry, Wally Milbrandt and Cathy Sewilo Others: Planner Mike Pogge Absent: Paul Donna and Sandy Snell man Ms. Amrein called the meeting to order at 7 p.m. Approval of minutes: Mr. Milbrandt, seconded by Mr. McGarry, moved approval of the minutes of July 24, 2006. Motion passed unanimously. Action Items Brown's Creek Reserve Park Plan: Mr. pogge briefly reviewed the Brown's Creek Reserve park plan, noting the plan is nearly the same as the Board reviewed previously during concept approval. The one change, he said, is that the trail along Brown's Creek has been moved into the rear yards of lots 8-15 due to Watershed District setback requirements. In addition to the 8' bituminous trail along Brown's Creek, the plan provides for an 8' trail along Neal Avenue, a sidewalk from the cul-de-sac to Neal Avenue, 3.3 acres of open space and cash in lieu of park dedication in the amount of $30,000 and trail fee. Mr. McGarry asked if the cash dedication reflected the new guidelines; Mr. Pogge responded in the affirmative. Mr. Milbrandt asked if the developer also would be required to pay the City's new transportation fee; Mr. Pogge said the developer would be paying all the applicable fees. Ms. Amrein, seconded by Mr. McGarry, moved to approve the Brown's Creek Reserve park plan with the conditions as recommended in the staff report dated Aug. 24, 2006. Motion passed unanimously. Settler's Glen Park Review: Mr. Pogge briefly reviewed the status of the Settler's Glen park. He stated the plan was developed as the result of neighborhood meetings and was adopted in December 2004. He stated a trail is proposed between Macey Way and Atwood Court. Mr. Brandt said he definitely favored installation of the trail connection and asked if that was a budgeted item. Mr. Milbrandt stated money for the trail is not included in the budget, which is why the project is slated for 2008. Mr. Brandt said he would like to see some cost figures for the project. Teddy Bear Park Noise Complaints: Mr. Pogge told the Board that the City has received a number of complaints regarding the noise from the boat bell and train horn at Teddy Bear Park. He noted that complaints have been received since instituting the new park hours of 8 a.m. to 8 p.m. He stated the boat bell has been modified and is now much quieter. Mr. Pogge reviewed the results of a noise study completed by the Police Department. Decibel levels were measured at six sites on two separate occasions. The study determined that from an ordinance/violation standpoint, the noise is not an issue, rather it is a good neighbor issue, Mr. Pogge concluded. Park and Recreation Board Minutes August 28, 2006 20f3 Jim Buggert, 101 W. Olive St., who had written a letter to the Mayor regarding the issue, stated the boat bell is no longer an issue. And he said the issue is not one of decibel levels, it is a matter of the continual annoyance created by the train whistle. Mr. Pogge outlined several options for the Board - try to mitigate the whistle or remove the bell and whistle all together. Mr. Pogge said he had spoken with the architect and it may be possible to mitigate the noise by putting foam material into the whistle housing box or modifying the whistle openings; cost is estimated at $400-$600, he said. Mr. Brandt spoke in favor of dampening the whistle noise if possible. Mr. McGarry questioned whether it is necessary to have the bell and whistle/horn. Mr. Milbrandt also spoke in favor of working with the architect's suggestions and exhausting options before eliminating the bell and horn. Ms. Sewilo agreed that an attempt should be made to modify the whistle before making a decision to remove it. Mr. Brandt moved to direct staff to work with the architect to modify the whistle and report back to the Board on the results. Mr. McGarry seconded the motion; motion passed unanimously. Name a Park Contest: Entries received in conjunction with the park-naming contest were included in the agenda packet. Ms. Amrein said she wished everyone had included supporting data/explanation for the name suggestions. There was a brief discussion as to the timeframe for naming the new park areas. Mr. Milbrandt noted that some work on the Munkelwitz property park would begin in 2007, and it was agreed that the focus should be on the Munkelwitz property at this time. Mr. McGarry said he favored a park name that reflects what someone has done for parks or for the community in general. Mr. Brandt said he liked a name that gives an idea of the location of the park. It was the consensus to take no action other than to keep the entries under consideration. Staff was requested to respond to those residents who had submitted suggested names. Informational Items Letter to residents adioininq the park site in Settler's Glen: The letter was included in the agenda packet. Mr. Pogge noted there has been a problem with residents mowing the prairie restoration area. There was a general discussion about previous issues related to the Settler's Glen park proposals. Great Lakes Partnership Award application for Teddy Bear Park: The award application was included in the packet. Skateboard Camp Information: A letter inviting the City to participate in a Lair Skateboard Camp was included in the agenda packet. Mr. Brandt said he knew a number of kids in his neighborhood would be interested in participating in such a program. Mr. Pogge said the only problem with participating is that the City is expected to do the advertising and handle registrations. Mr. McGarry suggested utilizing School District 834 Community Education for registration; Mr. Pogge said he would contact the Community Education Department. Ms. Amrein also suggested the Recreation Center might be able to assist with registration; Mr. Pogge said he would discuss that with Rec Center Manager Doug Brady. Other items: . Ms. Amrein asked about the status of Jan Spreeman's offer to sell a parcel of property to the City. Mr. Milbrandt said the offer is being worked on by City staff. Park and Recreation Board Minutes August 28, 2006 30f3 . Mr. McGarry asked that information regarding the park dedication fund balance be provided at the next meeting. . Mr. Brandt asked when there would be another discussion regarding Staples Field. Mr. Pogge said that would likely occur in January or February. . There was discussion of the upcoming Comprehensive Plan revision, a process that will involve the Park Board. Mr. Milbrandt, seconded by Mr. McGarry, moved to adjourn at 8:02 p.m. Respectfully submitted, Sharon Baker Recording Secretary cStillwater~ ..--- .=--- -==. ~) ~ .. !'HF BIR"fHPl.ACt or- M1NNf.-$O'fA. Parks and Recreation Board DATE: September 19, 2006 ITEM: 2007 St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement PARKS & RECREATION BOARD DATE: September 26, 2006 PREPARED BY: Michel Pogge, City Planner (ll\1'P DISCUSSION Accompanying this memo is the proposed agreement between the City of Stillwater and St. Croix Caterers for the management of the St. Croix Valley Recreation Center and Lily Lake Arena for the calendar year 2007. The agreement is identical to past agreements and includes minor adjustments in the budget. The management fees have not changed and remain as: 5% of the gross revenues not to exceed $35,000. In staff's opinion, St. Croix Caterers provide an excellent management services for the facilities. The results of operations continue to exceed expectations and provides for increased funding of dept service. Since there is basically no change in the contract and the service continues to exceed expectation, staff recommends the renewal of the Agreement. STAFF RECOMMENDATION Recommend City Council approval of the recreation facilities management agreement between the City of Stillwater and St. Croix Caterers for the calendar year 2007. ST. CROIX VALLEY RECREATION CENTER AND LILY LAKE ARENA MANAGEMENT AGREEMENT This Management Agreement ("Agreement") is made this day of , 2006, between the CITY OF STILLWATER, a Minnesota Municipal Corporation (the "City"), and HOME RULE CITY OF THE THIRD CLASS with offices at 216 N. 4th Street, Stillwater, MN 55082, and ST. CROIX CATERERS, INC., a Minnesota Corporation, with offices at 301 S. Second Street, Stillwater, MN 55082 ("St. Croix"). WITNESSETH The City is the owner of Lily Lake Ice Arena ("Lily Lake") and the St. Croix Recreation Center, 1675 Market Drive, Stillwater, Minnesota, which features two (2) indoor ice rinks, and a multipurpose domed field house (collectively, the "Facilities"). St. Croix is in the business of managing and marketing ice rinks and sports and entertainment facilities. St. Croix has the knowledge and expertise to manage and market the Facilities. NOW, THEREFORE, in consideration of mutual promises and other consideration the parties agree as follows: ARTICLE I OPERATING CONDITIONS Section 1. Term. Commencing January 1, 2007 and continuing until December 31, 2007, St. Croix will proYide the City with the services set forth in this Article. Notwithstanding the foregoing, the City will have a right to terminate this Agreement, for its convenience, upon not less than sixty (60) days prior written notice to St. Croix. In this event the City must pay to St. Croix all amounts owing to St. Croix and accrued through the date of termination, it being understood that the purpose of this termination right is to comply with so-called "safe harbor" guidelines for management contracts under Section 1301 (e) of the Tax Reform Act of 1986. Section 2. Responsibilities. 2.01 St. Croix's Responsibilities: a. Marketinq and Promotion. St. Croix must perform all marketing activities, which will be undertaken to maximize the use of the Facilities by all persons, provide maximum revenue, as defined in Paragraph 2.01 (n) below. St. Croix will conduct a promotional campaign for the Facilities in accordance with a plan for promotion, which must be prepared and submitted, to the City for approval within forty-five (45) days after the date of the agreement. b. Schedulinq. St. Croix must develop and maintain all schedules for events held at the Facility and scheduling must be accomplished in accordance with a rate schedule and facility use policy established by City policy, applicable law, and Page 1 of 11 in a manner to maximize the use of the Facilities so as to proYide maximum Revenue, for the City. c. Concessions. St. Croix will proYide concession services at the Facilities for the sale, through manual service, vending machines and other methods (collectively, "Concessions"). d. Maintenance. St. Croix must perform all minor maintenance of the Facilities; provided that the responsibilities are limited to ordinary and routine maintenance. e. Custodial and Cleaninq Services. St. Croix must proYide all routine cleaning and janitorial services at the Facilities. f. Pest Control. St. Croix must perform all necessary pest control services, whether performed by St. Croix or a pest control service engaged by St. Croix. g. Snow Removal. St. Croix must perform all snow removal services on the pathways and sidewalks adjacent to the Facilities. h. Trash Removal. St. Croix is responsible for removal of all trash from the Facilities and agrees that it will not permit any employee, to place refuse outside the buildings on the Facility, except in designated Dumpsters, the location of which must be approved by the city. I. Operational Services. St. Croix will direct all services required to stage (set up and take down) the Facilities for each event including, but not limited to, loading in and loading out the ice rink, dasher boards, the soccer floor and other sports event setups. St. Croix must hire and manage all management staff, ticket sales personnel, ushers and other personnel required for the operation of the Facility, including, but not limited to, ticket taking, program distribution and assistance to patrons general, including the handicapped. j. Ticket Sales. St. Croix must perform all aspects of ticket sales for events and activities including computerized tickets. Ticket sales services will include ordering, selling and accounting for tickets, reporting ticket revenues for a given event for each user of the Facility, cash and credit card processing, complete auditing and accounting for each event. k. Security. St. Croix must arrange for proper security for events at the Facility and for general security when events are not in progress. The security may be provided by St. Croix or by contract, in its discretion. St. Croix must review exterior crowd management and traffic control with the Stillwater Police. I. Licenses and Permits. St. Croix must obtain and maintain, on behalf of the City, all licenses and permits necessary for management and operation of the Facilities. m. Separate Fund Established. On or before the effective date of this Agreement, the City will establish separate funds, separate from any other City funds which will be the exclusive use of all receipts and disbursements related to this Agreement ("Sports Facilities Fund"). Page 2 of 11 n. Collection of Revenues. St. Croix will be responsible for the collection of all revenue. "Revenue" is defined as the total amount received by St. Croix or any other person or entity operating on St. Croix's behalf from third parties, directly or indirectly arising out or the connected with and on behalf of the facility, including without limitation rental fees, use fees, concession sales, transactions for cash, less applicable taxes and except for contributions, interest earnings or other Revenues that may be collected by the City from time to time. All Reyenues generated by the use of the Facilities and collected by St. Croix will be deposited by St. Croix in a designated depository within twenty-four (24) hours of receipt. The City will also deposit any Reyenues it may collect from time to time related to the Facilities in the appropriate depository. The City is authorized at any time to obtain information and records from St. Croix concerning proof of payment and verify and inspect any records. o. Disbursements. The City will make disbursements from the Sports Facilities Fund to pay budgeted operating expenses. Any authorized expense incurred by the City or by St. Croix must be disbursed by the City from the Fund. St. Croix must use a purchasing system approved by the City and similar to the purchasing system established for other City funds. p. Meetinqs. St. Croix must, upon ten (10) days written notice, attend meetings held by the City of Stillwater Parks and Recreation Commission for the purpose of providing reports on the operations of the Facilities and/or to discuss issues or problems concerning the operations of the Facilities. Attendance at meetings held by the City Council will also be required, upon ten (10) days written notice, for discussion of issues or problems that may require such meetings. 2.02 City's Responsibilities: a. Operatinq Hours. Determine the operating hours and rate schedule of the Facilities and its yarious components in consultation with St. Croix. b. Trash Removal. Haul trash from the site, provided trash is placed in dumpsters provided by the City. c. Snow Removal. Plow snow from parking lot areas to be used by visitors to the Facilities and St. Croix staff. d. Maintenance. Maintain all outdoor areas of the Facilities unless specifically listed as a St. Croix responsibility. e. Marketinq. Assist St. Croix when possible in its promotion and marketing efforts. f. Fee Approval. Approve all fees to be charged by St. Croix, including "mark- up" for resale items such as sports equipment and food and beverages. g. Bond Payments. Make all debt service payments in connection with the Tax exempt Reyenue Bonds used to construct the project and all related accounting and legal services associated with this bond issuance. It is understood that the debt service payments are to be made from Reyenues generated by the Facilities, to the extent available. Page 3 of 11 h. Budqet. Approve and/or amend the annual budget and work program as specified in Section 3.01. Section 3. BudQet and Revenue Reports. 3.01 The City, in consultation with St. Croix, will develop an estimated Revenue and Expense Budget for the period beginning January 1, 2007 and ending December 31,2007. The budget will become a part of this Agreement and will be attached as Exhibits "A", "B" and "C". The budget will be used as a tool for the effective management of the Facilities and for evaluating the results of operations. The City and St. Croix will use their best efforts to ensure the effective management of Revenues and expenses related to the Facilities. 3.02 The proposed budget must be reviewed by St. Croix within thirty (30) days after submission. Upon approval by St. Croix, which approval will not be unreasonably withheld, the proposed annual budget will become the final budget for the period until December 31,2007. 3.03 St. Croix and the City may revise the Budget at any time by mutual written agreement. 3.04 Within fifteen (15) days after the end of each calendar month and within forty-fiye (45) days after the end of the Contract Year, St. Croix must deliver to the City a true and correct statement certified as true and correct by an officer of St. Croix, of all Revenues of the preceding calendar month and Contract Year, as the case may be, together with any reasonable supporting documentation requested by the City. 3.05 St. Croix must deliver to the City on a daily basis a copy of the deposit made for that day and a revenue report by type of Revenue, including dollar amount and purchaser that reconciles to the daily deposit. Revenue reports for Saturday and Sunday deposits will be delivered to the City on the next business day. Section 4. The Manaaement Fee, Additional Fees. 4.01 St. Croix will be paid a fee equal to five percent (5%) of the gross reyenues ("Management Fee"), not to exceed a total fee of thirty-five thousand and no/100 dollars ($35,000.00) for providing management services. The fee will be paid as follows: The fees will be paid at the rate of two thousand nine hundred sixteen and no/100 dollars ($2,916.00) per month thereafter to the end of the Agreement. The final payment will be adjusted, if necessary, so that the total fees do not exceed the lessor of five percent (5%) of the gross revenues or thirty-fiye thousand and no/100 dollars ($35,000.00). If after the adjustment the fees paid to St. Croix exceed five percent (5%) of the gross revenues or thirty-five thousand and no/100 dollars ($35,000.00), St. Croix must rebate to the City the amount overpaid. St. Croix will pay any rebate due to the City no later than thirty (30) days after the expiration of this Agreement. In the event of underpayment, any amount due to St. Croix will be paid no later than thirty (30) days after the expiration of this agreement. Page 4 of 11 4.02 The Management Fee is based upon an evaluation of the responsibilities of each party under existing circumstances. In the event of a substantial change in responsibilities based upon changed circumstances, the parties agree to meet and confer with regard to a modification of the Management Fee that is commensurate with the changed responsibilities. Section 5. Payment of ManaQement Fees Personal Services and OperatinQ Expenses. 5.01 From the Sports Facility Fund, the City will pay the Management Fee on the first business day of each month for the preceding month and will pay the Personal Services Expenses, as defined in attached Exhibit B as developed pursuant to Paragraph 3.01 above, as they are incurred in the ordinary course of business and within twenty (20) days after receipt of a Personal Service Expense invoice from St. Croix. That portion of the Operating Expenses that will remain the responsibility of the City and will be paid directly by the City are defined on Exhibit C as developed pursuant to Paragraph 3.01 aboye. 5.02 In the event that the Sports Facility Fund is insufficient to cover the Operating Expenses and the Management Fee due and payable during a month, the Deficiency will be paid by the City. 5.03 Representatives of St. Croix's management and the City must meet not later than the twentieth (20th) day of each calendar month to review revenues and operating expenses for the prior calendar month. ARTICLE II CONCESSIONS Section 6. Operations. 6.01 St. Croix will cause the Concessions to be operated and conducted so that all persons who patronize the Facility will always be promptly and satisfactorily served. All foods and beverages sold must always be of the highest standard of quality and purity, must be stored and handled at all times consistent with excellent standards of sanitation, preservation and purity, must always be well prepared and satisfactorily served and must always conform to the requirements of all applicable federal, state and municipal laws, statutes, ordinances and regulation. No imitation, adulterated or misbranded commodities may be stored, displayed or sold by St. Croix or any employees or contractors. 6.02 The City and St. Croix acknowledge that it is not always feasible to operate all the Concessions on a daily basis. Periodically, the City and St. Croix will confer in an effort to agree upon the nature and scope of operation, which is consistent with their respective interests. St. Croix will provide reasonable and adequate service consistent with the activities at the location for each event. Section 7. Capital Improvements Equipment Repair and Maintenance. 7.01 It may be desirable to consider additional capital improyements ("Additional Capital Improvements") and the purchase of additional Page 5 of 11 equipment ("Additional Equipment") for the Premises. At any time St. Croix or the City may request a meeting to confer to consider the advisability of any Additional Capitallmproyements and Additional Equipment. No purchases of Additional Capital Improvements or Additional Equipment may be undertaken without the prior written agreement of the City. 7.02 St. Croix must maintain and repair the Equipment, the Additional Equipment, and replacements thereof, the Additional Capital Improvements and replacements thereof in accordance with the Budget and all manufacturers' warranty and preyentive maintenance requirements, and the cost thereof. 7.03 The City, at its expense and not as an Operating Expense, must replace all Equipment, Additional Equipment, Additional Capital Improvements, and replacements, using prudent business judgment giYing due effect to the nature, age, obsolescence and imminent obsolescence of such assets. 7.04 St. Croix will be responsible for the ordinary housekeeping and cleaning of the Facility and the Equipment, Additional Equipment and Additional Capital Improvements. ARTICLE III GENERAL TERMS AND CONDITIONS Section 8. Representation of the City. The City represents and warrants to St. Croix as an inducement to St. Croix entering into this Agreement, that it is the City's intent that the Facility will be permitted to be open to the paying public in a manner consistent with industry practices. Section 9. Standard of Operation. St. Croix represents and warrants to the City that it will maintain an efficient and high quality operation at the Facility comparable to other locations containing facilities similar to those of the Facilities. Section 10. Accountina Records, Reports and Practices. 10.01 St. Croix must maintain accounting records relating to the Facilities using accounting practices in accordance with generally accepted accounting principles consistently applied. 10.02 St. Croix must establish internal financial control policies and practices which are in accordance with generally accepted standards in the industry and reasonably acceptable to the City. 10.03 The City will have unlimited access to all accounting records and supporting documentation of St. Croix relating to the Facility during the term of this Agreement and for a period of three (3) years thereafter. The right to access will be exercised in a reasonable manner. Section 11. Default. Riaht to Cure. Consent to Jurisdiction and Waiver of Jurv Trial. 11.01 It will bean event of default ("Event of Default") hereunder if either party hereto: Page 6 of 11 a. Fails to payor deposit sums due by one party to the other within seven (7) days after written notice by the other of such failure, or b. Fails to perform or comply with any other obligation of such party hereunder within thirty (30) days after written notice by the other of such failure (which notice will specify, in sufficient detail, the specific circumstances so as to give the defaulting party adequate notice and the opportunity to cure the same); provided however, that if the default is of a nature that it cannot be cured within thirty (30) days, then the defaulting party will not be deemed in default hereunder if it commences to cure the default within ten (10) days after the effective date of the notice of such default and diligently process to cure such default within ninety (90) days after the effective date of notice. 11.02 The parties agree that it is in their best interests to resolve any disputes or defaults, and, accordingly, agree, that prior to the exercise of any remedy granted hereunder, at law or in equity, upon an Event of Default, the parties will, in good faith, consider alternative dispute resolution procedures, including, without limitation, arbitration and mediation. The party who wishes to exercise its remedies will notify the other party thereof, which notice will specify the alternative dispute resolution mechanism that the exercising party wishes to employ (the "Exercise Notice"). The parties will attempt in good faith to resolve the default by the alternative dispute resolution mechanism to which they agree, (including, without limitation, the binding nature of any such alternative dispute resolution proceeding); proYided however that if no such resolution has been achieved within ninety (90) days after the effectiye date of the Exercise Notice, the exercising party may proceed to exercise its other remedies, including, without limitation, termination of this Agreement. 11.03 The parties and each of them hereby irrevocably submits to the jurisdiction of Washington County Minnesota District Court oyer any action or proceeding arising out of or relating to this Agreement any other document eYidencing the transaction contemplated by this Agreement. Section 12. Insurance. 12.01 In connection with the employment of its employees, St. Croix will pay all applicable social security, re-employment, workers' compensation or other employment taxes or contributions of insurance, and will comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re-employment insurance and worker's compensation. St. Croix will indemnify and hold harmless the City from all costs, expenses, claims or damages resulting from any failure of St. Croix to comply with this Section 12.01. 12.02 The City will procure and maintain a General Comprehensive Liability policy covering operations of the City at the facility and will name St. Croix as an additional insured on this policy with a combined single limit of the City's legal tort liability Limit as set by the Statutes of Minnesota. Page 7 of 11 12.03 City must procure all Risk Property Insurance for the completed value of the Facility to cover the Facility including St. Croix's use, occupancy and operation of the Facility against the perils of fire and other perils normally covered by an All Risk policy. The City must be named insured on the property insurance. The City and St. Croix agree to waive all rights against each other, and each other's subsidiaries, affiliates, agents and employees, for damages covered by the property insurance. Section 13. Indemnitv. St. Croix agrees to indemnify, hold harmless, protect, and defend City or City's agents, representatives and any affiliated or related entities against any and all claims, loss, liability, damages, costs and expenses, including reasonable attorney's fees, that are alleged to have occurred as a result of or due to the breach of contract, negligence or willful misconduct of St. Croix, its agents, consultants, subcontractors, employees or representative, to the extent that such claim, loss, liability, damage, cost or expense is alleged to have been caused by St. Croix, its agents, consultants, subcontractors, employees or representative. St. Croix hereby waiyes any claims it may, now or in the future, have against City, which claims are or should have been covered by the insurance specified in this Agreement. By this indemnity, which is not intended to be the procurement of insurance, the City in no way knowingly or intentionally waives its "maximum liability" as specified in Minn. Stat. ~466.04. Section 14. Damaae to and Destruction of the Location. If all or part of the Location is rendered untenantable by damage from fire and other casualty which, in the reasonable opinion of the City, a. Can be substantially repaired under applicable laws and goyernmental regulations within three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), the City will forthwith at its own expense repair damage other than damage to its improyements, furniture, chattels or trade fixtures. During the period during which the Facility or any part thereof remains untenantable until the Facility resumes full operation. I. The Management Fee must be reduced accordingly, and St. Croix and the City must jointly decide on an operating budget for the duration of the repair period and jointly determine whether to retain personnel during the repair period, and ii. Subject to applicable law, the term of the Agreement will be extended by the amount of time in which the Facilities are closed to the general public due to the damage. b. Cannot be substantially repaired under applicable laws and governmental regulations with three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), then the City must notify St. Croix thereof. In such case, either the City or St. Croix may elect to terminate this Agreement as of the date of the casualty by written notice delivered to the other. Page 8 of 11 Section 15. Emplovees. 15.01 All persons engaged at the Facility in operating any of the services hereunder are the sole and exclusive employees of St. Croix and must be paid by St. Croix. In connection with the employment of its employees, St. Croix will pay all applicable social security, reemployment insurance, workers' compensation or other employment taxes or contributions to insurance plans, and retirement benefits, and must comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re-employment insurance and worker's compensation, and will defend, indemnify and save the City harmless from any responsibility therefore. St. Croix must comply with all applicable laws, ordinances and regulations including, without limitation, those pertaining to human rights and nondiscrimination set forth in Minn. Stat. 9 181.59, Minn. Stat. Ch 363 and the Stillwater City Code as the same may be amended from time to time, all of which are incorporated herein by reference. Notwithstanding any proYision of this Agreement to the contrary, this Agreement may be canceled or terminated by the City for a yiolation of this paragraph, in addition to the penalty provisions which may be invoked by the City pursuant to the above cited statutes and ordinances. 15.02 St. Croix will employ trained and neatly dressed employees and the employees must conduct themselyes at all times in a proper and respectful manner. Any dismissal must be in accordance with applicable federal, state or local laws which may be in effect, and St. Croix will defend, indemnify and save the City harmless from any claim, cause of action, expense (including attorneys' fees), loss, cost or damage of any kind or nature arising there from, except in the case of express written direction from the City. Section 16. Nonwaiver. The failure of either party at any time to enforce a provision of this Agreement will in no way constitute a waiver of the provision, nor in any way affect the validity of this Agreement or any part hereof, or the right of the party thereafter to enforce each and every proYision hereof. Section 17. Amendment. The parties may amend this Agreement only by written agreement executed by the parties. Section 18. Choice of Law. The laws of the State of Minnesota will govern the rights and obligations of the parties under this Agreement. Section 19. Severabilitv. Any provision of th is Agreement decreed invalid by a court competent jurisdiction will not invalidate the remaining provisions of this Agreement. Section 20. Notices. 20.01 Any notice required herein will be in writing and will be deemed effective and received (a) upon PE?rsonal deliyery; (b) five (5) days after deposit in the United States mail, certified mail, return receipt Page 9 of 11 requested, postage prepaid; or (c) one (1) business day after deposit with a national overnight air courier, fees prepaid, to St. Croix or City at the following addresses: If sent to the City: City Administrator/Treasurer City of Stillwater 216 North 4th Street Stillwater, MN 55082 If sent to St. Croix: Richard Anderson St. Croix Catering, Inc. 301 South Second Street Stillwater, MN 55082 20.02 The City's representative to St. Croix in connection with Facility operations will be the City Administrator or a person named by the City and Consultant shall designate the St. Croix On-site Manager. Either party may designate an additional or another representatiYe or address for notices upon giving notice to the other party pursuant to this paragraph. For the purposes of this Agreement, "business day" will mean a day which is not a Saturday, a Sunday or a legal holiday of the United States of America. Section 21. Force Maieure. 21.01 Neither party will be obligated to perform hereunder, and neither will be deemed to be in default, if performance is prevented by fire, earthquake, flood, act of God, riot, civil commotion or other matter or condition of like nature, including the unavailability of sufficient fuel or energy to operate the Location, or any law, ordinance, rule, regulation or order of any public or military authority stemming from the existence of economic controls, riot, hostilities, war or governmental law and regulations. 21.02 In the event of a labor dispute which results in a strike, picket or boycott affecting the Facility or the services described in the Agreement, St. Croix will not be deemed to be in default or to have breached any part of this Agreement. 21.03 Notwithstanding any other proYision of this Agreement, in the event that the State of Minnesota changes or terminates the statutory authority of the City for building, operating and maintaining the Facilities, and the changes make this Agreement impractical or unlawful to carry out, the City has the right to terminate this Agreement. Section 22. Intearation. This Agreement and all appendices and amendments hereto embody the entire agreement of the parties relating to the services to be provided hereunder. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement will supersede all previous communications, representations, or agreements, either oral or written, between the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first aboye written. Page 10 of 11 CITY OF STILLWATER a Minnesota Municipal Corporation Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk CROIX CATERERS, INC. Richard Anderson, President STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON ) On this day of , 2006, before me, a Notary Public within and for said County, appeared Jay L. Kimble and Diane F. Ward, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public STATE OF MINNESOTA ) )ss COUNTY OF WASHINGTON ) On this day of , 2006, before me, a Notary Public within and for said County, appeared Richard Anderson, to me personally known, who, being duly sworn, did say that he is the President of St. Croix Caterers, Inc. and that this instrument was signed as the free act and deed of the corporation. Notary Public Page 11 of 11 <StillwateL --..-=-- ;--- ~) --- rHI:': BIRTHPl,Art-. Of. MiN~.,jf:S01A Parks and Recreation Board DATE: September 19, 2006 ITEM: Prairie Park Trail and General Park Review PARKS & RECREATION BOARD DATE: September 26,2006 PREPARED BY: Michel Pogge, City Planner M,f DISCUSSION Trail plans Accompanying this memo are two options for additional trails in Prairie Park. The plans show current trails in green and proposed trails in red. The first option is a circular trail system around the park between the wetland/prairie plantings and the main park area. This option represents approximately 1500 feet of trail at an estimated cost of $35,000. The second option simply connects the entrance points along Macey Way and Atwood Court. The total length of this option is 717 feet of trail at an estimated cost of $19,250. The estimates are based on an eight-foot wide bituminous surface and are based on fall 2006 prices. Prices are also subject to change based on final design and final quantities. Currently there is $50,000 in the trails capital improvement account will be carried over from FY 2006 to FY 2007. With park board and council approval this project could be moved up from 2008 to spring of 2007 for construction. If the board finds the attached two options acceptable staff will conduct a neighborhood meeting concerning these options. Tentative dates for the neighborhood meeting is November 15 or 16, 2006. The meeting will be held at ?PM at the Public Works facility. Staff will send a copy of the invitation to the members of the board for your information. Baseball backstop The final improvement that US Homes is responsible for is the installation of a baseball backstop. Staff would suggest placing the baseball backstop in the northeast corner of the park site as shown on the trail plans. The baseball field will include a standard six foot tall backstop. The field would remain a grass field except for the individual bases and pitcher's mound will be cutout and a rock pad installed at each location. Prairie Park Trail and General Park Review Page 2 Condition of the Park Site City Staff and representatives from US Homes toured Prairie Park on September 21, 2006. The purpose of the meeting was to identify any issues with the park that needed to be addressed before the City accepts maintenance responsibility for the park. A number of issues were identified including dead trees, health of the tuff, and issues with the prairie grass. US Homes is working to address the issues that were identified. The site will be revisited next spring and if the tuff is in an acceptable condition maintenance for the entire park, excluding the prairie area, will be taken over by the City at that time. Since the prairie areas take longer to established US Home will continue to maintain these areas until at least spring of 2008 at which time the prairie areas will be reevaluated. Prairie along the trail system In several locations in the development there are narrow corridors of park land (18 feet in width) between homes that contain and 8 foot wide trails and strips of prairie plantings. The attached photo illustrates one of these corridors. After visiting the site staff is of the opinion the narrow strips of prairie are not viable in the long term and should be replaced with tuff grass. Additionally, several property owners along the park have removed or encroached in to the strips of prairie which will be an ongoing issue for staff to address. Finally, these areas will be a major maintenance issued for the City over time. Please discuss this issue and provide feedback to staff. STAFF RECOMMENDATION Preliminarily approve the two proposed options for the trail and baseball field location. <Stillwate~ .. .... - =- ..-=::;; ~) -- !HF 8IR-rHP~AC!: or- MiNNESOTA Parks and Recreation Board DATE: September 20, 2006 ITEM: Millbrook Park Plan PARKS & RECREATION BOARD DATE: September 26, 2006 PREPARED BY: Michel Pogge, City Planner M~{< DISCUSSION The board reviewed two potential concept plans for the Millbrook Community Park at your May 22, 2006 meeting. Accompanying this memo is the final Millbrook Park Plan prepared by Bonestroo revised according to your comments. The plan includes the following amenities: 2 Soccer Fields: Large Fields 150'x270' and 150'x300' (Cub/Midget) 3 Overlay Soccer Fields: Small Fields 2 -120'x210' and 1-120'x210' 1 basket ball court 1 sand volleyball court 50'x70' 1 Bocce Ball Court Playground areas (both young child and teen areas) Picnic area Picnic Shelter Bonfire Pit Parking area (40 Stalls) Entry Feature Drinking Fountain Portable Toilet Enclosure Trees / Plantings STAFF RECOMMENDATION Approve the Final Millbrook Community Park Plan as presented. ~t , ~~ '1) Prairie Park at Settlers Glen Proposed Trail Plan Option 1 N A ~b'f'''''.~.c.r-,~___~~~ Prairie Park at Settlers Glen Proposed Trail Plan Option 2 N A ~- ~"".....~.Ct.,III~...~~~ ... ..., ~ ...J.... 'k , -'~",~ .~.. t, ~ ~ A ~ - " ~a~~ City of StiU\tvater ,.........,........~ J'J-- -.- 11= ~ illwater .... ...~ ::::::-- .----.~-~, ;PE BI.RIHPI.A t 01. MINNESOTA ') Memo Community Development Department To: Parks and Recreation Board From: Michel Pogge, City Planner !J'If '1 P October 20, 2006 Informational items for the October 23, 2006 Parks Board meeting Date: Re: Item 6 - Park Reserves/Funds A Board member requested current account balances related to park accusation and capital funds at the August meeting. The following is a summary of that information: Park Dedication fees in lieu of land Lowell Park reserves Trails Munklewitz Park Development Unbudgeted Carryover from 2005 $238,553.64 $510,256.42 $50,000.00 $200,000.00 $75,000.00 I have also attached the portion of the 2006 thru 2010 Capital Improvement Plan related to park improvements. Please keep in mind that projects listed in the CIP are NOT necessarily funded and should be used for planning purposes only. Item 7 - Jan Spreeman property Staff has talked to the MN-DNR related to the possible joint acquisition of the Spreeman property. Due to the small size of the property and its location along Brown's Creek, MN-DNR staff has indicated that is unlikely that the property would score high on the ranking system and thus not eligible for joint funding. Due to the proximity of Munklewitz to the east of this site and the purchase price the land owner is seeking staff recommends not pursuing this piece of property at this time. If the board desires to pursue this property, funding for its purchase would come from the Park Dedication reserve account. Item 8 - Great lakes Partnership Award for Teddy Bear Park During the 2006 National Recreation and Park Association's Congress & Exposition, the City of Stillwater and the New Stillwater Parks Foundation receiv~d third place in the partnership category for the development of Teddy Bear Park at the annual awards ceremony on October 12, 2006. Michael Polehna of the Washington County Park Department accepted the award on behalf of the City of Stillwater and the New Stillwater Park Foundation at the NRP A's annual awards ceremony. Item 9 - Washington Park Upgrades A private individual has contacted the City wanting to make improvements to Washington Park. This individual would like to make an investment in the park by reconstructing the current picnic shelter, construct trails around the park, install an irrigation system, and other possible improvements. Before any work would begin plans would be presented to the park board for review and approval. Would the park board like staff to pursue this further? Item 10 - Other Items II -Capital Improvement Plan City of Stillwater, Minnesota 2006 thru 2010 II Type Improvement llseful Life 50 Category Trails Council's Goal # 2 & 4 Distribution Steve Russell Priority 1 Very Important Contact Steve Russell Department Community Development II Project # 07-4055-002 Project Name Trail Connection II Description Connect pedestrian trail promenade from Laurel Street to Nelson Street (coordinate with flood wall construction). II I Justification Downtown Plan and approved flood levee concept. I I This project is directly related to Council's established goal #4: "To preserve and improve the City's water front" and goal #2: "To address trans rtatioTl related issues, facin the Ci " Expenditures Construction/Maintenance 2006 2007 500,000 500,000 2008 2009 2010 Total 500,000 500,000 I Total I I Funding Sources Capital Reserves Federal Assistance Grants - State 2006 2007 62,500 375,000 62,500 500,000 2008 2009 2010 Total 62,500 375,000 62,500 500,000 I Total I I Operational ImpaetlOther I I The trail would be part of a comprehensive downtown trail system. I I I City of Stillwater's Capital Improvement Program 2006-2010 Page 64 I I', Capital Improvement Plan City of Stillwater, Minnesota Projeet # 07-4055,.003 ProjectNIl,~ ~edestl'iall Plaza 2006 thru 2010 I I Priority I Very Important Contact Steve Russell Oepartmellt Community Development I I Con$ttucta landscaped pedestrian plaza connection between Main Street and Lowell Park (coordinate withfloQdWall constructiori). I. I justifiCation Downtown Plan approved development concept. I This projectis directly related tOCOllll.cil's established goal #4; "To preserve and improye tl1eCity's water front", I Expenditures Construction/Maintenance 2006 2007 375.000 375,000 2008 2009 2010 Total 375,000 375,000 Total I I I Funding Sources GO Debt-Annual (Prior Years) Total 2006 2010 Total I I Oferauonal Impact/Other The improvement could include a restroom requiring City maintenance. I II I I I City a/Stillwater's Capital Improvement Program 2006-2010 Page 65 . , Capital Improvement Plan City of Stillwater, Minnesota 2006 thru 2010 Project # 07-4055..004 ProjeetNlhne RecreatiQnffraining Center Priority 3 Less Important Contact Steve Russell Department Community Development TYpe Improvement l!~e{urtlt~ 50 C~~~9},,), Buildings & I3tii)dinglr'llprove Council'IiGlJal# 9 DilititbutiQn Steve Russell D~s~pti9n Expand recreation center/community center possibly with swimming pool next to existing recreation center. Update feasibility study completed in 2005 - updating facility costs and design concept. Justification This project is directly related to Council'S established goal #9: "To update the City's five-year Capital Improvement Plan.", action step #4: "Communi Center". Expenditures Construction/Maintenance 2006 2007 4,000,000 4,000,000 2008 6,000,000 6,000,000 2009 2010 Total 10,000,000 10,000,000 Total Funding Sources Unfunded 2006 2007 4,000,000 4,()00,OOO 2008 6,000,000 6,000,000 2009 2010 Total 10,000,000 10,000,000 Total ~tt~~~ctJOt1iei I . AoditionaJJandscaping/building maintenance. Need to find manager for expanded facility (i.e. National Guard, existing recreation managers). City of Stillwater's Capita/Improvement Program 2006-20 I 0 Page 66 I I I II II II II II I I I I I I I I I I I Capital Improvement Plan City of Stillwater, Minnesota 2006 thnl 2010 Type Improvement Useful Life 100 Category Park Improvements Couneil's Goal # 9 Distribution Steve Russell Priority 3 Less Important Contact Steve Russell Department Community Development Project # 08-4055-001 Project Name Terra Terminal Park Improvement (Aiple Property) Description Improvement of Terra Tenninal Park according to adopted park plan.. Justification City Parks Plan/Bridge Mitigation measures. This project is directly related to Council's established goal #9: "To update the City's five-year Capital Improvement Plant", action step #5: "Aiple Pro e 1m rovements". Expenditures Construction/Maintenance 2006 2007 2008 2009 2010 4,000,000 4,000,000 Total 4,000,000 4,000,000 Total Funding Sources Unfunded 2006 2007 2008 2009 2010 4,000,000 4,000,000 Total 4,000,000 4,000,000 Total II I Operational ItnpactJOther Park maintenance and supervision. I I II City ofStilJwater's Capital Improvement Program 2006-2010 Page 67 I Capital Improvement Plan City of Stillwater, Minnesota 2006 thru 2010 I Project # 06-4240-003 Pf'e)ject Name Hard Court Rehabilitation Type Improvement Useful Life 7 Category Park Improvements Council's Goal # Priority 1 Very Important Contact Tim Thomsen Department Parks I I Distribution Tim Thomsen I Description I .. Rehabilitate tennis courts and basketball courts in the parks. .. Justification I Many of the courts have not been serviced for over eight years. . I I I Expenditllres Construction/Maintenance 2006 36,000 36,000 2007 2008 2009 2010 Total 36.000 36,000 I Total I I Funding Sources GO Debt-Annual (Tax S)upport Total 2006 36,000 36,000 2007 2008 2009 2010 I I I \~~ I I I I City of Stillwater's Capital Improvement Program 2006-20/0 Page 184 I I I Capital Improvement Plan City of Stillwater, Minnesota Project # 06-4240-004 Project Name MunkelwitzPark 2006 thru 2010 I Priority 2 Important Contact Steve Russell Department Parks Type Useful Life Category Council's Goal # 7 Distribution Steve Russell Description this park Wilfbe done in phasesWiili fue:flrst phaSe to start in Z006and which WilI InClude gracling, seedingandlalldScapingalong with the installation of the parking lot, trails gazebo, fencing and interpretation. According to adopted Park Plan of2005. I I I. I Justification Parks Plan/Extension of Brown's creek N<il:ural Area. This property recently acquired and is adjacent to and an extension of the Brown's Creek Natural Area as well as a needed neighborhood park for the Oak Glen! ide Crossing neighborhood. I this project is directly related to Council's established goal #7: "To address increasing citizen needs and expectations." I Expenditures CoilstfUction/Maintenance 2009 100,000 100,000 2010 Total 500,000 500,000 2.007 100,000 100,000 2008 100,000 100,000 Total I I I ~p08 100,000 100,000 2009 100,000 100,000 I 'l~~~. llm enance 0 . acre par .. I . I I ,I , ,I I City ofStillwater's Capital Improvement Program 2006-2010 Page 185 .. . I I Capital Improvement Plan City of Stillwater, Minnesota Project # 06-4240-006 Project Name Lowell Park Bathrooms-Ventilation 2006 thru 2010 I Type Il1.lptovement Useful Li.fe 10 Category Buildings & Building Improve Council's QJal # Di$tribu~ipn Tim Thomsen P~ptiQ. Improve ventilation and condensation problem at the Lowell Park bathrooms. Priority 2 Important Contact Tim Thomsen Department Parks I I Justification Future bathrooms will not be available for several years and currently the bathrooms are very old and in need of immediate repair. I I Expenditures Construction/Maintenance 2006 20,000 20,000 2007 2008 2009 2010 Total 20,000 20,000 Total I I I Funding Sources GO Debt-Annual (Tax Support Total 2006 20,000 20,000 2007 2008 2009 2010 Total 20,000 20,000 I I I ,~~ I I I II City of Stillwater's Capital Improvement Program 2006-2010 Page 187 Capital Improvement Plan City of Stillwater, Minnesota Data in Year 2006 Contact Tim Thomsen Department Parks Type Improvement Useful Life 10 Category Other Improvements Priority 1 Very Important 'ntehance items to consider would be drainage to protect from erosion, tread to provide safe trail surfaces etation maintenance. Trails are an important element for the recreation and transportation opportunities for City residents and therefore need to be rehabilitated and . it'll roved. Expenditures Construction/Maintenance 2006 SO,OOO 50,000 2007 25,000 25,000 2008 25,000 25,000 2009 25,000 Z$,OQO Total 2010 25,000 25,000 Total 150,000 150,000 Funding Sources 2006 2007 2008 2009 2010 Total GO Debt-Annual (Prior Years) 25,000 25,000 GO Debt-Annual (Tax Support 50,000 25,000 25,000 25,000 125,000 Total 5O,QOO 25,QOO 25.QOO 25,000 25,000 150,000 . . II -- -- -- - - I - I I City o/Stillwater's Capital Improvement Program 2006-2010 Page 188 I I ., I Gapital Improvement Plan City of Stillwater, Minnesota Data in Year 2006 Contact Tim Thomsen Department Parks I ProJeet # 06-4240-007 ProJ~Nal11t! Annual Trail Maintenance .. I I I I I I I I I ; I I I I I I I I I City of Stillwater's Capita/Improvement Program 2006-2010 Page 189 I I I I I I I , I II I I Total 3Q;000 I I 3p,()(lP I I I I I I ~ Capital Improvement Plan City of Stillwater, Minnesota 2006 thru 2010 Project # 06-4240-008 Project Name Park Improvements-Schulenberg Park Type Improvement Useful Life 20 Category Park Improvements Couneil's Goal # Distribution Tim Thomsen Priority 1 Very Important COli tact Tim Thomsen Department Parks De$Ctl~OD Play equipment, landscaping .and ~~eding. Justification This park was used as the surrounding neighborhood. Therefote, the !~~ City ofStillwllter's Capitlll Improvement Program 2006-2010 Page 190 I' . Capital Improvement Plan City of Stillwater, Minnesota Projeef# 06-4Z40..009 .Eqijcipme.llt Data jn Year 2006 I I Machinery & Equipment Priority 1 Very Important Contact Tim Thomsen Department Parks I Couneil'sGoal 1# I DesedjtiQtl Playground equipment for Washington Park I. I I Justification Upgrade old playground equipment installed back in the 1990's. I I Expenditures EqutplVehicles/Fumtshings 2006 25,000 25,000 2007 2008 2009 2010 Total 25,000 25,000 Total I I Funding Sources GO Debt-Annual (Prior Years) Total 2006 25,000 25,000 2007 2008 2009 2010 Total 25,000 25,000 ,I I II I r~~ I I I I City o/Stillwater's Capitol Improvement Program 2006-2010 Page 191 . Capital Improvement Plan City of Stillwater, Minnesota Data in Year 2006 Project # 06-4240-010 Project Name Nature Preserve Trail System Type Improvement Useful Life 15 Category Land Counell's Goal # Distribution Steve Russell Priority 1 Very Important Contact Steve Russell Department Parks Description Continue developing the trail system within the City. Justification Approved as part of the 2000 budget process (carryover) Expenditures Construction/Maintenance Total 2006 105,074 105,074 2007 2008 2009 - II I 2010 . Tot.. 105,074 105,074 I Funding Sources Park Reserves Total 2006 105,074 105,074 2007 2008 2009 I I 2010 I 105,074 I~~~ I J - - ~ City a/Stillwater's Capita/Improvement Program 2006-2010 Page 192 ~ ~ .' Capital Improvement Plan City of Stillwater, Minnesota Data in Year 2007 Proje41t # 07.-4240-003 Projeet Name J.>~k Improvements Improvement 10 Park Improvements COURell's m.i Tim Thomsen Description Various park improvements. Priority 3 Less Important Contact Tim Thomsen Department Parks Justification I Total -- -- II II III III .... III II II II . . . . . . . . . This gives the City flexibility to do certain small-sized projects that maybe needed within the parks. Expenditures Construction/Maintenance Total 2006 2007 75,000 75,000 2008 75,000 7?QOO 2009 75.000 75,000 2010 75.000 75,000 300,000 Funding Sources GO Debt-Annual (Tax Support Total I~~ 2006 .2007 75.000 J5,000 2008 75,000 75,000 2009 75,000 75,QOO 75,000 300,000 City ofStillwater's Capita/Improvement Program 2006-2010 Page 194 .' Capital Iinprovement Plan City of Stillwater, Minnesota Project 1# 07-4240-005 Project Name Lowell Park Improvements Data in Year 2007 and 2010 Priority 1 Very Important Contact Steve Russell Department Parks Improvement 20 Other ImptOYeTIlents DesedPdhn IinpToVement to Lowell Park between Mulberry Point and Myrtle Street including flood wall (see Engineering for Flood Wall), trail, park improvements, pedestrian promenade and underground utilities. Justification DOWnto\Vl1Improvement Plan Implementation. This project is directly related to Council's established goal #4: "To preserve and improve the City's river front." Expenditures Coristructior1JMaintenance 2006 2007 1,000,000 1,900,000 2008 2009 2010 Total 1,000,000 1,000,000 Total Funding Sources Lowell Park Reserves Unfunded 2006 520,000 2007 2008 2009 2010 Tot Total 520,000 480,000 480,000 480,000 1,OPP,OOO Operational ImpactlO1her I Malnttnarice ofiIrtproved Lowell Park. II II II II II II II ~ City afStillwater's Capita/Improvement Program 2006-2010 Page 196 ~ I , Capital Improvement Plan City of Stillwater, Minnesota 06..40SS4101 fP~m~ 2006 thrn 2010 I I Project # projeet Name I Priority 2 Important Contact Rose Holman Department Community Development Equ I Description Desktop' computer workstation and/or laptop. I I Justification Replaces current computer hardware based on a 3 to 5 year replacement schedule. This replacement schedule is based 011 usage and need to maintain current technology. Computers are purchased with a 3 year warranty. Cost to fix after warranty is not cost effective because technology decreases in value so rapidly. I 2006 . 1,800 1,800 2007 1,800 2008 1,800 1,800 2009 2010 1,800 1,800 Total 7,200 7,200 I Total 1,800 I I I Sources ual (ra5c Support Total 2006 .1,600 1,800 2007 ., 1;800 2008 1,800 1,800 2009 2010 1,800 1,800 Total 7,200 7,20Q 1,800 I I II Operational fmpactIOtller I Keeping up with advancements in hardware provide the City with the ability to process, analyze and manage more information which results in more effective and efficient employees I I I I City of Stillwater's Capital Improvement Program 2006-2010 Page 63 Capital Improvement Plan City of Stillwater, Minnesota 2006 thrn 2010 Project ## 06-4240-002 Project Name 1 Ton'JJruckwithl'low & Sander Priority 1 Very Important Contact Tim Thomsen Department Parks t>eseription Replace'#21 (1:1 1996 Chevrolet I-Ton Truck) with a heavy duty I-Ton heavy duty truck with a plow and sander. Justification The 1996 Chevrolet I-Ton Truck has exceeded its useful life and maintenance costs have exceeded the E~R~~ditures .' Etltlip,NehltlesIFUmishings Total .,2006 50,000 . 50,000 2007 2008 2009 2010 50,000 2007 2.008 · 2009 2010 City ofStil/water's Capita/ improVement Program 2006-2r)]0 Page 183 Capital Improvement Plan City of Stillwater, Minnesota 2006 thru 2010 Project 1# 06-4240-005 Project Name Computer Replacement Type Equipment U$(jfultlfe 3 q\tegory Computer/Communication Equ CoumiU',Goal #I Dis."'bution Rose Holman Description I Desktop computer workstation and/or laptop. Priority 2 Important Contact Rose Holman Department Parks I I I I I Justification I Replaces current computer hardware based on a 3. to 5 year replacement schedule, This replacement schedule is based on usage and need to maintain current technology. Computers are purchased with a 3 year warranty. Cost to fix after warranty is not cost effectlve because technology decreases in value so rapidly. 2008 I Expenditures EqufpNehicles/F urnishings 2006 1,800 1,800 2007 2009 1,800 1.800 Total 2010 1,800 1,800 T()tal 5,40Q 5,400 I I Funding Sources GO Debt-Aflnual (Tax Support Total 2006 1,800 1,~OO 2007 2008 2009 1,800 1,800 I I 1,800 MOO I I Operational hnpactlOtber I '.' Keeping up with advancements in hardware provide the City with the ability to process, analyze and manage more information which results in more effective and efficient employees. . I I I I I City ofStillwater's Capital Improvement Program 2006-2010 Page 186 I I . Capital Improvement Plan City of Stillwater, Minnesota Data in Year 2007 I I Priority 1 Very Important Contact Tim Thomsen Department Parks Project # 07-4240-001 Ton Pick~P'I'ruck I I DesCript:loft Replace #22 - a 1997 Chevrolet 1/2 Ton pickup truck. I I !l1$tification The 1997 Chevrolet 112 TOl1Pick:llpTrucknas exceeded its useful }ifeancl mai!1t~ance 9Qsts have exceeded the efficiency of operating this vehicle. I I .2006 2007 20,000 20,000 2008 2009 2010 Total 20,000 20,000 I I I 2007 20,000 20,000 20()8 2009 2010 Total 20,000 20,000 I I I~~ I I I I I City ofStlllwater's Capital Improvement Program 2006-2010 Page 193 ~apita1 Improvement Plan City of Stillwater, Minnesota Data in Year 2007 and 2010 Priority I Very Important Contact Tim Thomsen Department Parks Project # 07-4240-004 DesCription Replace #47 - a 2000 325D Toro Lawn Tractor. lustification The 2000 325D TOTO Lawn Tractor (#47) has exceeded its useful life and maintenance costs have exceeded the efficiency Of operating this vehicle. Expenditures EquipNehicles/Fumishings Total 2006 2007 25,000 25,000 2008 2009 2010 2007 25,000 2006 2008 Total .J I~~ City of Stillwater's Capital Improvement Program 2006-20/0 Page .195 I: I' . Capital Improvement Plan City of Stillwater, Minnesota Data in Year 2007 and 2010 I Type Equipment Useful Life 10 c.tegory Machinery & Equipment Council's Goal' Distribution Tim Thomsen Description Replace #42 - a 19974200 Workman "G" ToTO Utility Vehicle. Priority I Very Important Contact Tim Thomsen Department Parks I Project # 08-4240-001 Project N.~ Utility Vehicle I I I lustification The 19974200 ToTO In Field Grooming Machine has exceeded its useful life and maintenance costs have exceeded the efficiencyofoperatirlg this vehicle. I I Exp'l.pditures Equl~lVehicles/Furnishings Total 2006 2007 2008 25,000 25,000 2009 2010 Total 25,000 I I I Funding Sources GO Debt-Annual (Tax Support Total 2007 2008 25,000 25,000 2009 2010 25,000 , I I I~~ I I I I I City of Stillwater's Capital Improvement Program 2006-2010 Page 197 , I I I Capital Improvement Plan City of Stillwater, Minnesota Data in Year 2007 and 2010 I Priority I Very Important Contact Tim Thomsen Department Parks - Projed # 08.4240-002 I De$crlptio~ Replace#52 - 19991840 Case Skid Loader. , - lustification I The 19991$4QC~ Skid Loader (#52) has exceeded its useful life andmaintehance costs have exceeded the efficiency of operating this vehicle. I tures IcleslF urnishings Total 2006 .2007 2008 2 2,5,gOO ....2909 2010 Total 25,000 25,000 I I I Sources nUBI (Tax Support Total 2008 25,000 25,OQO 2009 Total 25,000 25,000 I I I ' \~~ I I I I City ofStiJ/water's Capital Improvement Program 2006-2010 Page 198 I