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HomeMy WebLinkAbout2002-09-23 PRC Packet . 1. . 2. 3. 4. 5. 6. 7. 8. 9. . r illwater ~ - - ~~ --- THE BIRTHPLACE OF MINNESOTA STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE SEPTEMBER 23. 2002 The Stillwater Parks and Recreation Board will meet on Monday, September 23, 2002 at 7:00 p.m. at Stillwater City Hall in the Council Chambers Conference Room, 216 N. 4th Street. AGENDA Approval of August 26, 2002 Minutes. Staples Field Improvement Recommendations (CDBG Funds). Memorial Bench Locations. Turf Quality; Stillwater Crossings, Creekside Crossings, Legends Parks. Parks Summary and Overview. Proposal to Prepare Brown's Creek Park Master Plan. Frisbee Golf Maintenance/Expansion. Parks Master Plan Worksheets. Other items: Dog Ordinance Update. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 · Memo To: From: Date: Subject: Parks Board Steve Russell, Community Development Director September 18, 2002 Parks Board Agenda The Parks Board meeting will be attended by Larry Hansen, Klayton and Tim to address some of the parking staffing and maintenance issues raised previously by the board. Listed below are the agenda items. 1. Approval of August 26, 2002 Minutes. 2. Staples Field. The parks board suggested some improvements to use the CDBG, $50,000, set aside for Staples Field. Ideas and costs can be discussed with Tim. . 3. Parks Benches. Parks staff has provided the enclosed locations for consideration. 4. Turf quality - for discussion 5. Parks Summary and Overview. The attached report describes the various city parks and yearly maintenance activities. The report is presented as background to the parks staffing and maintenance discussion. 6. A proposal for preparing a new Brown's Creek Master Plan for the Brown's Creek Boutwell Cemetery Greenway Corridor Area. The plan would provide overall direction, programming and a basis for capital improvements. The parks board is asked for approval and recommendation of plan preparation to the city council (see attached map). 7. Frisbee Golf Maintenance/Expansion. Ex-councilmember Cummings approached the city council at their last meeting requesting city assistance in maintaining the frisbee golf site and expanding the course to 18 holes. This can be a consideration in the above Brown's Creek Plan. 8. Parks Master Plan Worksheets. Turn in your assigned worksheets for assigned parks to Sue Fitzgerald. Staff will tabulate the results for discussion at the next meeting. . 9. Other. Dog Policy - Councilman Milbrandt will provide an update. . . . e e City of Stillwater Park and Recreation Board August 26, 2002 Chairperson Polehna called the meeting to order at 7: 10 p.m. Present: Board Members Amrein, Flinn, Snellman, Milbrandt, McGarry, Polehna Others: Community Development Director Russell Absent: Board Member Junker APPROVAL OF MINUTES Motion made by Council Representative Milbrandt, seconded by Board Member Snellman to approve the July 22, 2002 minutes as is due to technical difficulties. Motion passed unanimously. PARKS MASTER PLANNING Council Representative Milbrandt suggested the Board break into groups and tour all of the parks and take an inventory of the quality of the parks. Board Members should try to come up with ideas for parks to put into the parks mater plan. Board should also look into the possibility of developing vacant land in the city. Board Members will bring inventory of parks to next months meeting. DOWNTOWN PLAN IMPROVEMENTS LOWELL PARK/AIPLE PROPOSED AND Council Representative Milbrandt updated the Board on Phase 3. If the City receives federal grants for the levy wall it would be advantageous to improve Lowell Park. TRAIL IMPROVEMENT CONNECTING CO. RD. 5 & CO. RD. 12 THROUGH OUR SAVIORS CHURCH SITE Community Development Director Russell briefly went over the conceptual plan for the trail. The trail through Our Saviors Church will start at Deerpath and go until to Olive Street and then tie into the trail on Co. Rd. 12. The addition of the path was put in the conditions of approval for the church expansion. Most . . . e e of the trail work will be done in conjunction with drainage work. If money is needed for blacktop Community Development Director Russell will bring the issue back to the Board. Motion made by Board Member McGarry, seconded by Board Member Snellman to approve the conceptual trail plan. Motion passed unanimously. PARKS AND DOG POLICY Chairperson Polehna requested a copy of the park ordinance. The Board would like an ordinance to supporting the signs that are located in some of the parks. The Board inquired about pet disposal systems. The Board felt that it was not possible to prohibit pets in all of the parks. The Board directed Community Development Director Russell requested changes for the park ordinance. Motion made by Chairperson Polehna, seconded by Council Representative Milbrandt to recommend the use of the following subdivision and direct Community Development Director Russell to bring to the City Attorney: Alternative 2: Subd. 7. It is unlawful for any owner to allow a pet or dog to be upon any park property, unless the animal is restrained by leash of no longer - than 6 feet or housed in an animal travel container and the owner has in possession a bag or other receptacle for the collection and disposal of the animal's excrement and the owner immediately collects any feces or excrements in a bag and disposes of it in a sanitary manner. Motion passed unanimously. SKATEBOARD FACILITY AT LILY LAKE PARK The skateboard facility should be incorporated into the long-range plan. LUMBERJACK DAYS, COST/BENEFIT TO CITY Board Member Flinn was approached by a resident concerned about the amount of money the organizer earned and how much money does the park board get. Board Member Flinn is also concerned that the city maybe be taken advantage of. The vendors were upset had to increase prices to compensate for coupons. The City donates money to Lumberjack Days as a sponsor. . . . - e Board Member Flinn would like a committee to work with the organizers of Lumber Jack Days to review past celebrations and future ones. OTHER ITEMS - UPDATE LILY LAKE/STAPLES FIELD Possibility of selling park land has been tabled at this time by City Council. - PARK CIP ITEMS The amount of $815, 670 has been requested for the Parks Department, but because of budge gap the amount will change. - Trail sweeper may not be needed. - NEXT MEETING AGENDA Board Members are to bring park inventory to the next meeting. Community Development Director Russell will bring a copy of the park ordinance to the next meeting. Three staff members will be at the next meeting to address park issues. ADJOURNMENT Motion made by Board Member McGarry, seconded by Board Member Snellman to adjourn the meeting at 8:40 pm. Motion passed unanimously. Respectfully Submitted, Bobbi Ward Recording Secretary . MelllorandulD To: Park Board From: Tim Thomsen, Parks/Public Works Superintendent -II Date: September 17,2002 Subject: Staples Park I would like to propose that the basketball court be converted into a skating rink. . Currently, the ball field is flooded each winter for a skating rink. When a grassy area is flooded, the grass is permanently damaged. Each spring it needs to be tilled and reseed, which requires closing offthe area for at least six weeks. This is high maintenance and time consuming. It seems beneficial to install boards for a skating rink on the basketball court location. We would then be eliminating damage caused each spring to the ball field and reduce the time required to maintain the play area. We would have healthy grass growing each year in the ball field and an area designed specifically for the skating rink. . . MelDorandulD To: Park Board Tim Thomsen, ParksIPublic Works Superintendent ~ From: Date: September 17, 2002 Subject: Memorial Benches Following is a list of areas of placement for memorial benches. . 2 areas at Benson Park 2 areas by the Cub Food parking lot on Pine Street 3 areas at the St. Croix Sports Complex 2 areas at the soccer field on County Road 5 3 areas on the walking trail in Liberty and Legends 3 areas on the McKusick walking trail 5 areas in Downtown - replaces wood benches 2 areas at Staples Park 2 areas at Ramsey Grove Park 8 to 12 areas at Lowell Park once new construction gets started. We should keep all our benches with the same design. At the present time, we have 36 areas for placement of memorial benches. . --~------ 1---- ,.) 82 . ~ r i J ;~: I f~z~~-'~~"OA~'~ i~ f~-~ 1:- r;rft"~fT-------, t tii;;i I Ir', ~~ CRESCU \ ....--- I' ~~ /1 < -,.. 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SUNRISE PARK 7. MEADOWVIEW PARK 8. RAMSEY - GROVE PARK 9. STAPLES FIELD 10. SO. BROADWAY - TRIANGLE PARK 11. SCHULENBERG PARK 12. McKUSICK PARK 13. BENSON PARK 14. ANEZ RIDGE PARK 15. KOLLlNER PARK 16. NIGHTINGAlE PARK 17. BROWN'S CREEK NATURE PARK 18. LEGENDS GAZEBO 19. CROIXWOOD OPEN SPACE 20. LONG LAKE OPEN SPACE 21. St. CROIX VALLEY REC. CENTER 22. McKUSICK LAKE TRAIL & DIKE 23. CREEKSIDE PARK 24. RESERVOIR PARK 25. HERITAGE PARK 26. LEGENDS PARK , / / SCHOOL DISTRICT PROPERTY / 27. RUTHERFORD ELEMENTARY SCHOOL / 28. LILY LAKE ELEMENTARY SCHOOL 29. JAYCEE BAlL FIELDS 30.~STONEBRIDGE ELEMENTARY SCHOOL 31. W"AsHlfIIGTON CHARTER SCHOOL 32. STlLLWI,\TER JUNIOR HIGH SCHOOL 33. OLD ATHLETIC FIELD 34. OAK PARK HEIGHTS ELEMENTARY SCHOOL ~ ~ is! is! N o 0.25 Miles . C,'pyright ... ::!OO::! City .,fStillw.lh.:r . . . ~ MEMORANDUM To: Park Board From: ----/1 Tim Thomsen, ParkslPublic Works Superintendent Date: August 8, 2002 Subject: Park Summary The City of Stillwater has 4774 acres ofland within City limits which includes 700 acres of City right of way. Approximately 10% or 466-113 acres is for park and open space. This does not include school district land or golf courses. However, if the schools and golf courses were added, we would have over 10% which is good for a city this size. 1. Areas of responsibility for the Parks: 466 acres of park and open space 30 miles of trails and sidewalks 700 acres of city right of ways 2 arenas when not leased out 2. We have 6 full-time employees from April 1 st to October 31 st. Then 5 employees from November 1st to March 31St, and for 67 days in the summer I have 2 seasonal employees. All employees took a tree trimming and pruning course since we are doing a citywide tree trimming and brushing on all City right of ways and boulevards. Began building a new park in the Legends Subdivision which will take 2-3 years to complete. We will be putting in the boardwalk at Creekside this year and a playground at the Old Athletic Field on the corner of Burlington and 5th Ave S. 3. Ongoing activities include: Trash pickur and restroom cleaning are done seven days a week from April 15th to October 15t in all parks, then as needed from October to April. We mow, trim/clean and weed Downtown parking lots. We set up and take down for all special events such as LumbeIjack Days, Spring Fall Art Fairs, Taste of Stillwater, Music on the Riverfront, March of Dimes, Stillwater Bicycle Classic, Diabetes Walk and Leukemia Walk. . We work with the school district on ball field use for adult league, girls fast pitch, boys fast pitch, kids soccer and 4 to 8 softball tournaments a year. We take 200 to 300 park reservations every year for birthday parties, reunions, weddings, school picnics, church picnics, Elks, VFW, and other get-togethers. We work with about 75+ volunteers on City clean up in parks, open space, ravines, flower gardens, painting, and plantings. We do trail and sidewalk maintenance. We perform playground inspections and repairs, along with cleanup of vandalism to parks and playgrounds on a weekly basis. All full-time employees have vacation and comp-time, which is used mostly in the summer, so very seldom do we have a full crew. Storm damage/floods always set us back. . . . STILL ,V A TER PARKS (* - parks added since 1997) . 1. Pioneer Park 2. Lily Lake Park 3. Washington Park 4. Lowell Park 5. Northland Park 6. Sunrise Park 7. Meadowlark Park 8. Ramsey-Grove Park 9. Staple Field 10. So. Broadway - Triangle Park 11. Schulenberg Park * 12. McKusick Park * 13. Benson Park * 14. Anez Ridge Park 15. Kolliner Park 16. Nightengale Park * 17. Brown's Creek Nature Park * 18. Legends Gazebo 19. Croixwood Open Space 20. Long Lake Open Space * 21. St. Croix Valley Rec. Center * 22. McKusick Lake Trail & Dike * 23. Creekside Park * 24. Reservoir Park * 25. Heritage Park * 26. Legends Park NE'V PARKS 1. Stillwater Crossings Park 2. Public Works Facility Park 3. Settler's Glen Park . . 1. 2. 3. 4. . 5. 6. 7. 8. 9. 10. . Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 Number of Employees 5'i4 4 Y2 4'i4 4'i4 4:y,. 5 4~ 5 5 5 5 5 5~ 11 new parks have been added from 1997 till now. Crew size grew by only Yz of a person. Downtown parking lots and all the flower pots were added to the parks for weeding, trimming and watering 3 full-time employees plus 2 seasonal employees each mow, trim, weed 40 hours per week. 2 full-time or 1 full-time and 1 seasonal employee each clean parks everyday for 4 hours on normal days, more on heavy use days. Seasonal help start in late May to mid June and return back to school mid August to late August. All full-time employees have vacation to use, so we do not have a full crew to often. We do weed control on all city owned boulevard plus islands in the streets. Equipment and vandal repairs are done on a daily basis to playgrounds. We do new construction, seeding, watering, special events, storm damage, etc. etc. . Meinorandutn - .:. -- . Date: Nile Kriesel Klayton Eckles, City Engineer V' January 7, 2002 To: From: Subject: Potential Additional Staffing and Maintenance Demand Due to Aiple & Lowell Park Improvements Last week you inquired as to what the potential impact to staffing and maintenance costs might result if Aiple Property is developed into a park and the Lowell Park Improvements are completed. Obviously in order to make this analysis, certain assumptions are necessary. However, in order to have a basis using quantitative data, I have completed an analysis of all the total labor hours spent on park related maintenance activities over the course of the previous year (2001). To complete th analysis, a summary of some of the important data is as follows. . Total net hours spent on productive tasks by the Parks Department in 2001 8,527 hours Total maintenance hours spent on Lowell Park 1646 hours Total maintenance hours in Pioneer Park 743 hours Total maintenance hours in Meadowlark, Sunrise and Washington Parks 735 hours Net hours spent on maintenance activities per employee 1700 hours Full and part time employees available in 2001 Full and part time employees available in 2002 5.0 5.42' . Lowell Park was the single largest maintenance item for the Parks Department with 1646 hours. When Lowell Park is improved and expanded north, it likely will see an increase in workload roughly equivalent to Pioneer Park. If the entire Aiple Property is developed, as per the current long range plan, I would estimate the total work load to be equivalent to the time currently spent it Pioneer, Meadowlark, Sunrise and Washington Parks for a total of about 1478 hours. Therefore, I would anticipate that with the expansion of these two parks we would see at least 2200 additional hours. This equates to approximately 1.3 additional employees. Ifwe convert the entire parks . budget to a cost per maintenance worker we see the entire parks budget increase by approximately 26% for labor, materials, equipment and support. This equates to roughly an additional $160,000 in annual expenditures. 1 Anex Ridge Park 2 Benson Park 4 Lily Lake Complex 6 Meadowlark Park 7 Mini Park 8 Nightingale Park 9 Northland Park/Croixwood CITY OF STILLWATER PARKS DEPARTMENT 2001 WORK LOG 10 Pioneer Park 11 Ramsey -Grove Park 12 Schulenberg Park 13 Staples Park 14 Sunrise Park 15 Traingle Park 16 Washington Park 17 Out Lots 18 Northland East 19 Northland West 20 City Hall 21 Library 22 Lowell Park & Downtown Lots 23 Old Prison/Hwy 95 24 Downtown Steps/Sidewalks 25 Other Sidewalks/Steps 28 Helping in Street Department 29 Park Shop ,. .I . September 12, 2002 Steve Russell, Community Development Director City of Stillwater 216 North 4th St. Stillwater, MN 55082 RE: Master Plan for Brown's Creek Area Parks and Trails Dear Steve: . Thank you for requesting a proposal for development of a Master Plan for the Brown's Creek Area Parks and Trails. This letter agreement between the City of Stillwater ("City") and Bonestroo, Rosene, Anderlik & Associates (UBonestroo") confirms the conditions for accomplishing this work as outlined herein. 1. Project Description The City has recently completed plans for the McKusick Lake Diversion Improvements. When constructed, this system will implement the recommendations in the Stillwater AUAR, to divert stormwater from the City's Annexation Area away from Brown's Creek, and will route the water through McKusick Lake and McKusick Ravine to the St. Croix River. The plans include expansion of the dike between McKusick Lake and the large wetland to the north. This will require filling approximately .72 acres of wetland. State wetland rules require that the City mitigate for this wetland impact on a 2:1 basis close to the site. The City owns few areas where this mitigation could occur to create a viable wetland. The City Engineer recommended that the mitigation be completed by expanding the existing wetland on the Brown's Creek Park site, located north of the railroad tracks. This wetland was also created as a wetland mitigation project by Washington County for improvements completed to McKusick Road. The plans for the McKusick Lake project include a design for completing the wetland mitigation (plan sheet C3.01). Completion of this plan will require . 1 'I \; modification of the existing Frisbee Golf Course and trails on the Brown's Creek Park site, and will affect future use of the site. The Brown's Creek Park and Open Space sites are proposed to be connected with park areas adjacent to the City's Public Works building along Boutwell Road. This site includes the historic Boutwell cemetery and existing open space. . The City will prepare a Master Plan for the Brown's Creek Park site, trail connections to the south, and park and open space areas adjacent to the Public Works facility. Preparation of the plan will include working with the Parks Commission, project Task Force, City staff, and other interests to determine appropriate uses for the site and contribute to site design. Preparation of the Master Plan will including the following: · Analyze and identify the future uses of the park and open space areas. This will include wetland mitigation and "nature" areas, as well as recreational uses for the sites. · Identify appropriate trail connections between the Brown's Creek Park and Open Space Area and the Boutwell/Public Works open space sites. · Create a Master Plan graphic that identifies the location and relationship of site uses and connections. · Identify costs for implementation of the plan. · Identify maintenance needs for the plan. · Complete a report that summarizes the analysis, Planning Commission discussions and recommendations, Master Plan, and costs and maintenance information. · Assist the City with a grant application to implement the plan, as requested. . 2. Project Tasks Bonestroo will complete the following tasks to develop the North Brown's Creek Open Space Master Plan: Task 1: Finalize the Wetland Mitigation Plan The proposed wetland mitigation plan is currently being reviewed by state and federal regulatory agencies. When this plan has been accepted and permits issued, Bonestroo will complete the final wetland mitigation plan for the site as a part of the development of the McKusick Lake Diversion Project. Meet with project Task Force to review issues and identify site program. Bonestroo will meet with the Task Force appointed by the City for this project. We will prepare and provide background information about the mitigation plan, site conditions and resources, and site maps. We will work with the Task Force to discuss program Task 2: . 2 ,. ) options for the park and open space sites, and to prioritize these options. . Task 3: Develop Draft Master Plan(s) Based on the Task Force discussion, we will develop up to three Draft plans for the park and open space sites and trail connections. These will include the program items identified by the Task Force, and indicate their spatial requirements and relationship to each other, and connections to adjacent open space and city trails. Task 4: Discuss Master plan{s) with Task Force and Parks Commission and revise to complete final Master Plan We will present the Draft plan(s) to the Task Force for discussion. We will work with the Task Force to identify a preferred plan. This plan will be presented to the Parks Commission for their discussion and recommendations. Task 5: Complete Final Master Plan, costs estimates and maintenance recommendations We will complete the Final Master Plan as a color graphic, develop a cost estimate and maintenance recommendations for the recommended plan, and present this information to the Parks Commission and Task Force Task 6: Complete final report and present to Parks Commission, City Council, and Brown's Creek Watershed District We will complete a final report for the project, including plans and information developed in Tasks 1-5. We will present the report and . study recommendations to the Parks Commission and City Council. We will also provide copies of the Master Plan and report to the Brown's Creek Watershed District, and meet with the District Board to discuss the project if requested. We will provide up to 20 copies of the final report to the City. Task 7: Assist the City with development of grant application to implement the plan, as requested. Products Draft Master Plan{s) Final Master Plan Cost estimates Maintenance recommendations Final report Up to 9 meetings (estimate 3 Task Force meetings, 2 Parks Commission meetings, 1 City Council meeting, 1 BCWD meeting, and 2 meetings with staff) 3. City Responsibilities City staff will provide existing maps for the area in electronic format, and any other existing information needed to complete the project. . 3 , . City Planning and Engineering staff will coordinate the meetings and mailing lists for the project, and participate in meetings and discussions as needed to develop draft plans and recommendations. Staff will review and provide comments on draft plans, cost estimates, and maintenance recommendations. . 4. Cost estimates The costs associated with the above tasks are estimated as follows: Task 1: Finalize wetland mitigation plan Will be completed as part of the McKusick Lake Diversion Project (City Project No. 2002-04) and billed as part of that project Landscape Architect, 4 hrs@ $107 Senior CAD draftsperson, 2 hrs@$75 $ 428 $ 150 Task 2: Complete site analysis and graphics for presentation to Task Force and meet with Task Force Landscape Architect, 20 hrs @ $107. $ 2,140 Task 3: Complete up to 3 draft concept plans Landscape Architect, 30 hrs @ $107. Senior CAD draftsperson, 10 hrs @ $75. $ 3,210 $ 750 Task 4: Discuss draft plans with Task Force and Park Commission & develop priorities Landscape Architect, 12 hrs @$107 . $ 1,284 Task 5: Complete final plan, cost estimates and Maintenance recommendations Landscape Architect, 16 hrs. @$1 07 Senior CAD draftsperson, 8 hrs @ $75 $ 1,712 600 Task 6: Complete meetings with Park Commission, BCWD, and City Council, and complete tinal report Landscape Architect, 30 hrs. @$107 Word processor, 4 hrs. @$48 $ 3,210 $ 192 Coordination with staff, 2 meetings Landscape Architect, 6 hrs. @$107 TOTAL $ 642 $ 14,318 $ 400 $ 14,718 TOTAL LABOR Expenses, including travel, printing, color copies . 4 , . . For completion of the Basic Services as outlined above, the City will pay Bonestroo on an hourly basis in accordance with the Billing Rate Schedule attached as Appendix A, with a not-to-exceed fee of $14,318, including reimbursable expenses up to $400. Additional meetings or analysis requested for this project will be billed on an hourly basis, if requested and authorized by the City. 5. Timeline We will begin this project September 23, 2002, and complete tasks by Februrary 28, 2003. 6. Standard Terms and Conditions The Standard Terms and Conditions attached in Appendix B are incorporated in this Agreement Please call me at (651) 604-4758 if you have questions about this proposal. Sincerely, BONESTROO & ASSOCIATES . Sherri A. Buss, M.L.A. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written. BONESTROO,ROSENE ANDERLlK AND ASSOCIATES, INC.: By CITY: By Otto G. Bonestroo, CEO Jay Kimble, Mayor Date Date . 5 J I I I I lid I .,\, r t; 1T / r / I - - -, ' ~ ... r-- L---l .. I U \J ~/1 ..I - - . .1. . \ · ~,_.. A~ ~..- I 11/: I ~ or ----- ~ I a[ - l '" / L I '//~~~iu- 5 ~ == - ' ~.. ~ Po - - ~4hw- ~ _ SI<for',,;; ~ ~j - {l.(1... 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Mell10randUlTI From: Larry Hansen, City Administrator Steve Russell, Community Development Director ~ August 27, 2002 Regulation of Dogs in City Parks To: Date: Subject: The Parks Board reviewed the memo from the City Attorney and the city's policy regarding dogs in parks. They felt that dogs would be allowed in the park on a 6 foot leash under control ofthe owner or in a cage or travel container. If you have any questions, please contact me. . I.