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HomeMy WebLinkAbout2007-12-17 PRC Packet <SiilliN~ te~ ''':';i~'HP''C[ 0' "'NN[\OIA ') CITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING Monday, December 17, 2007 AT 7:00 PM The City of Stillwater Parks and Recreation Commission will meet on Monday, December 17, 2007, at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. AGENDA 1. Approval of the October 22, 2007 Minutes Action Items 2. Northland Park Ice Rink Agreement 3. Board of Water Commissioners request to explore placing a Wellhouse at Legends Park 4. Consider a request from Christopher Stanton of St. Croix Valley Baseball Association 5. Brown's Creek Park Ski Trails 6. Motion Picture Production Permits Informational Items 7. Discussion on Boom Site 8. Update on Ice Rinks 9. Other Items Following the meeting park board members will be gathering for a holiday social at the home of Linda Amrein located at 307 Laurel St N. No business will be conduced during this function. .# City of Stillwater Parks and Recreation Board October 22, 2007 Present: Linda Amrein, Chair, David Brandt, Rob McGarry, Adam Nyberg, and Sandy Snellman Staff present: Planner Mike Pogge Others present: Yvonne Klinnert, Courier News, and a number of Stillwater Area High School government class students. Absent: Scott Christensen and Cathy Sewilo Ms. Amrein called the meeting to order at 7 p.m. Approval of minutes: Ms. Amrein noted a typographical error on page 3 of the previous month's minutes, "cold" instead of "could", and Mr. Brandt pointed out a misspelling of his name on page 2. Mr. Brandt, seconded by Ms. Snellman, moved approval of the minutes of Sept. 24, 2007, as corrected. Motion passed unanimously. Neighborhood Meeting Discussion of ice rink at Benson Park - Mr. Pogge noted the City had received several requests to expand the skating area at Benson Park. He said staff had identified three potential locations, behind the Water Department pump house (A), east of the gazebo (B), and an area by the sand volleyball court (C). He stated the locations behind the pump house and near the gazebo both could accommodate a rink 85' x 110', about half the size of a regulation hockey rink; the area by the volleyball court would be smaller, about 65' by 85'. He stated there would be some disruption at all three sites, whether due to the need to relocate trees or posts; all of the sites will require some grading, he noted. He also pointed out that the quality of the grass will be affected by winter flooding. Shawn Sanders of the Public Works Department reviewed some of the pros and cons of each of the three sites. Ms. Amrein opened the meeting to public comment. Rich Friedrich, 1398 Benson Blvd. E., asked about site A setbacks from neighboring property owners. Mr. Pogge stated that Rick Larson, 1549 Highland Court, the nearest neighbor, was OK with a rink at that location, and, in fact, would like to see a rink there. Mr. Friedrich asked if there would be a curfew for use of the rink. Mr. Sanders stated that all City parks close at 10 p.m. Mr. Friedrich stated his preference for site A. Bob Bugbee, 1427 Lydia Circle, and a Hockey Association board member, spoke of the possibility of using the softball/soccer field for the rink area. He pointed out that a rink in that location could be in the center of the park, the area is flat and wouldn't involve disruption of any trees, and it would enable a regulation size rink. He spoke of the possibility of the Hockey Association cooperating in providing boards. He also pointed out that the City of Lake Elmo has been flooding Lions Park in the winter for 30 years and is able to have the grass recover sufficiently for softball/baseball use in the summer. He stated that if use of the softball field isn't an option, site A would be a suitable location. Mr. Friedrich stated if grass is the issue that would preclude consideration of the use of the softball field, that is a non-issue - there is no grass there now. Mr. Pogge pointed out that if the Board was to consider using the soccer/softball field, another meeting would have to be scheduled and neighbors re-noticed. ~ Park & Recreation Board Minutes October 22, 2007 20f3 Brent Voight, 1535 Highland Court, who lives in close proximity to site A, said he would be OK with a rink there as long as there are no lights and no boards. He questioned whether having a skating area at site A would affect any of the grass sprinkler heads. He said he thought site B would be better as it is not used as much in the summer. He also stated two other neighbors, Dave Wolf, 1513 Highland Court, and Mr. Larson were OK with site A as long as there are no lights. Later in the discussion, an unidentified resident of the Benson neighborhood raised a safety issue regarding kids sliding in the park and whether they might slide onto the skating area at site A. I During discussion at the Board level, Mr. Brandt spoke in favor of site A. He said neighbors want an area for kids to skate, where they won't be kicked off by hockey sticks and pucks. He suggested trying site A and see what happens. Mr. Nyberg expressed a concern about the number of neighbors in close proximity to site A who might be impacted by the use; he spoke in favor of site B where there are fewer neighbors who might be impacted. Mr. Pogge noted no concerns have been raised by folks living near site A, and Ms. Snellman pointed out that all the affected property owners received notice of this meeting. Ms. Amrein said her first reaction was that maybe site A was too close to neighboring houses. Ms. Snell man spoke in favor of trying to flood a rink at site A, without expending a lot of staff time/money. Mr. Sanders reiterated that some grading will be required at any of the sites. Mr. McGarry noted that there will be maintenance issues should the softball/soccer field be flooded and the fields be left potentially unusable. He also pointed out that there will be issues regarding hockey/open skate regardless of the selected site, and he spoke of the uncertainty of weather. Mr. McGarry spoke in favor of utilizing the site that will require the least amount of work and still provide a good sized ice surface. Mr. Sanders pointed out that while there are some drainage issues with site B, it is in close proximity to the road and gazebo which skaters might be able to use for resting/tying skates, etc. Mr. Sanders also stated that he thought the trees at site B could be transplanted successfully. Mr. McGarry moved to direct staff to look at site B for the skating area, with the largest ice sheet that can be accommodated at that location. Ms. Amrein seconded the motion. Mr. Bugbee referred to the concern about the impact on grass and questioned whether it would be pleasing to have an area of mud at the front of the park. Mr. Friedrich spoke of the cost involved in transplanting trees, given the short skating season. Mr. Brandt expressed a concern about drainage at site B, and the potential that silt fences might be required. Mr. Brandt also pointed out that site A is in an underutilized portion of the park. Mr. McGarry withdrew his motion, and Ms. Amrein agreed to withdraw her second. Mr. McGarry moved to direct staff to look at site A for the skating area, with the largest ice sheet that location can accommodate, and to come back to the Board with any problems that might be encountered. Ms. Snellman seconded the motion. Motion passed 4-1, with Mr. Nyberg voting no. Action Items · Baseball Association request to install a scoreboard at the Public Works baseball field - Mr. Pogge stated the Baseball Association has received a $5,000 donation from a local business that the Association is proposing to use for the installation of a permanent scoreboard and other improvements at the Public Works baseball field. Mr. Pogge stated " J Park & Recreation Board Minutes October 22, 2007 30f3 staff's biggest concern is with maintenance, and the Baseball Association understands that the Association will be responsible for ongoing maintenance. Ms. Amrein noted that this money is over and above the money allocated to the Baseball Association by the City Council. Mr. Nyberg wondered whether there weren't more beneficial improvements that could be made. Mr. Pogge pointed out that the Baseball Association had made improvements including the installation of dugouts, safety capping for the fencing and windscreen using City funds. There was a discussion about whether advertising should be allowed on the scoreboard. Members felt generic messages would be OK, but not advertising for specific businesses. Ms. Amrein moved to authorize the Baseball Association to install a permanent scoreboard at the Public Works field, with the Park Board or City Council to give final approval to the scoreboard, especially in regard to potential advertising, and with the understanding that the Baseball Association is responsible for maintenance of the scoreboard. Ms. Snellman seconded the motion; motion passed unanimously. · Special event permit for the Greater Stillwater Chamber of Commerce to use Lowell Park for the 2008 Spring Art Fair and special event permit for the Greater Stillwater Chamber for use of Lowell Park for the 2008 Fall Colors Fine Art and Jazz Festival - Mr. Pogge pointed out that the agreement for use of Lowell Park is exactly the same as the agreement for the 2007 events. Mr. Pogge pointed out there is a possibility that the events, especially the fall event, might have to be relocated should the levee project commence next year, and he said the Chamber is aware of that possibility. Ms. Amrein noted a typographical error in the agenda packet introduction of the request that stated the fall event would take place in the "south" portion of Lowell Park; Mr. Pogge stated that was an error, the event will take place in the north portion of the park, as it did this year. Mr. Brandt, seconded by Ms. Snellman, moved to recommend Council approval of the agreements with the Chamber for use of Lowell Park for both the fall and spring art fairs in 2008. Motion passed unanimously. Informational Items Mr. Pogge stated staff had received a lot of calls regarding the possibility of developing a dog park after the recent newspaper article. He stated calls were about evenly split regarding the possibility. He stated neighbors near the Brown's Creek Reserve Park do not want a park located there. Mr. Sanders explained that dog parks are not necessarily fenced in, but are buffered from neighboring residential areas by trails and walks. Mr. Pogge stated a neighborhood meeting regarding a dog park will be scheduled after the first of the year. Ms. Amrein raised the issue of basketball at Staples Field. Mr. Pogge suggested that one option for reintroducing basketball would be for the City to purchase a couple of parcels that are immediately adjacent to the park. It was consensus that at this point, there is nothing the Park Board wishes to do regarding that issue. Mr. McGarry, seconded by Ms. Snell man, moved to adjourn at 8:15 pm. Motion passed unanimously. Respectfully submitted, Sharon Baker, Recording Secretary " . ~iill~~e~~ 1Jq 81RfHPiACf Of MiNfI"OiA ') Parks and Recreation Commission DATE: December 12, 2007 ITEM: Northland Park Ice Rink Agreement PARKS & RECREATION COMMISSION DATE: December 17, 2007 PREPARED BY: Michel Pogge, City Planner lhafJ DISCUSSION Attached is an agreement between the City of Stillwater and Northland Rink Association. Under this agreement Northland Rink Association, which is an arm of Stillwater Area Hockey Association, will clear light snow and supervise the warming house at the rink. The City will continue to flood the rink and remove larger snow falls. In exchange for their work at the rink the City agrees to allow the Association to have exclusive use of the rink three nights a week (Tuesday, Wednesday, and a third night of their choosing). This agreement is similar to one the City entered into with the group in 2006. This agreement has been mutually beneficial to both parties and staff recommends that we continue this relationship. STAFF RECOMMENDATION Recommend that the City Council approve the above special event applications. ~ . CONTRACT THIS AGREEMENT, made ,2007, between the CITY OF STILLWATER, a municipal corporation within the County of Washington, State of Minnesota, mailing address of 216 North Fourth Street, Stillwater, Minnesota 55082 ("City") and Northland Rink Association, Inc. ("Contractor"). SECTION ONE SERVICES TO BE PROVIDED Contractor will provide the City of Stillwater incidental snow removal and maintenance and warming house supervision at the City skating rink at Northland Park. City forces with machinery will continue flooding and primary snow removal. SECTION TWO EXCLUSIVE USE The Contractor will have exclusive right to use the hockey rink on Tuesday and Wednesday starting at 5:30 p.m. until 9:00 p.m. and one additional day starting at 5:30 p.m. until 9:00 p.m. to be designated by the Contractor. The rink must be closed and lights off at 9:00 p.m. on each day. A key to the warming house will be made available to the Contractor and the Contractor will have the responsibility to secure the warming house at closing. SECTION THREE TERM AND TERMINATION The term of this Contract will commence on December 19, 2007. Either party may terminate this Contract at any time and for any reason without any liability to the other. SECTION FOUR COMPENSATION No compensation will be paid by the City to the Contractor. SECTION FIVE QUALIFIED PERSONNEL Contractor promises that only authorized persons may be assigned to perform the work. SECTION SIX RELATIONSHIP BETWEEN PARTIES The Contractor or any agent or employee of the Contractor is not an employee of the City and is not entitled to the benefits provided by the City to its employees. ,." , SECTION SEVEN WORK STANDARDS Contractor will control the conduct and means of performing the work and will perform all services required under this Contract in a manner consistent with generally accepted procedures and will comply with Minnesota and Federal laws and not discriminate based upon gender, race or age. SECTION EIGHT INDEMNITY The Contractor will be responsible for any damages incurred in connection with services under this Contract and as security for this promise the Contractor will make a security deposit of $500.00. Contractor will not be liable for failure to provide or delays in providing services. The Contractor agrees that it will defend, indemnify and hold harmless the City from any liability, loss, damages or costs that are the fault of the Contractor and that grow out of the services, it or its designated personnel provide under this Contract. SECTION NINE TERMS TO BE EXCLUSIVE The entire Agreement between the parties with respect to the subject matter hereunder is contained in this Agreement. Except as herein expressly provided to the contrary, the provisions of this Agreement are for the benefit of the parties solely and not for the benefit of any other person, persons or legal entities. SECTION TEN WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver, alteration or mod!pcation of any of the provisions of this Agreement will be binding unless in writing and signed by a duly authorized representative of both parties to this Agreement. SECTION ELEVEN NO ASSIGNMENT WITHOUT CONSENT Contractor will not assign this Contract nor any ofthe rights and duties hereunder without the prior written consent of the City. - 2 - Dated: Dated: '.. , SECTION TWELVE GOVERNING LAW This Agreement is governed by the laws of the State of Minnesota. ,2007 CITY OF STILLWATER Ken Harycki, Mayor ATTEST Diane F. Ward, Clerk NORTHLAND RINK ASSOCIATION, INe. By Its ,2007 Approved by City Council - Resolution No. Dated: ,2007 - 3 - c5lillw~e~ q~:,,,,,, "' """''"~) Parks and Recreation Commission DATE: December 11, 2007 ITEM: Consider request from the Stillwater Water Board to place a well and pump house on the Legends Park at Deland Way and Baron Way. PARKS & RECREATION COMMISSION DATE: December 17, 2007 PREPARED BY: Michel Pogge, City Planner 1/1111> DISCUSSION On July 23, 2007 staff presented information on a request from the Stillwater Board of Water Commissioners to explore placing a water pump house at Legends Park. This site would provide water serve to the southwest corner of the community. Based on comments from the Park Commission the Water Board has prepared the attached memo in hopes of addressing the Park Commissions concerns. Representative from the Water Board will be at the meeting to discuss this request. STAFF RECOMMENDATION Review and make a recommendation to the City CounciL Attachments: Memo from the Stillwater Board of Water Commissioners Excerpt from the July 23,2007 minutes City of Stillwater Parks and Recreation Board July 23, 2007 ** EXCERPT ** Present: Rob McGarry, vice chair David Brandt, Paul Donna, Adam Nyberg, Cathy Sewilo, Sandy Snellman Absent: Linda Amrein Mr. McGarry called the meeting to order at 7:05 p.m. Approval of minutes: Ms Snell man moved approval of the minutes of June 25, 2007. Ms. Sewilo seconded the motion; motion passed unanimously. Action Items Request to place a well and pump house at Leqends Park - Mr. Pogge reviewed the request from the Water Board to place a well and pump house in Legends Park. He noted the Water Board has been looking for a site in the southwest quadrant of the City for some time. He also pointed out the AUAR prohibits the siting of a well north of Myrtle Street due to potential impact on Brown's Creek, which further limits potential sites. Mr. Pogge noted that there is a 16" water main in close proximity to Legends Park so additional infrastructure improvements would not be needed should this site be utilized. He stated the pump house would be similar to the one in the liberty development. He pointed out there would need to be access to the pump house, which increases the impact on the site. Mr. Nyberg expressed a concern about the impact of the building. Mr. Pogge pointed out that the structure can be designed to look like a house, and he said there are pump houses located throughout town that most people don't even identify as a pump house. Mr. Pogge also pointed out that setbacks and location of park equipment restricts the placement of the pump house. Mr. Nyberg suggested moving the pump house to a location southwest of the play equipment or relocating the volleyball court. Ms. Snellman asked if there were other site options. Mr. Pogge stated there are few options without having to purchase land. Ms. Snell man noted the Legends Park has had previous problems and now to put a building in the park doesn't seem like the right thing to do to residents. Other members agreed with Ms. Snell man's comment. Mr. Pogge pointed out that a pump house does need to be on line by next summer. Mr. McGarry asked whether the Water Board might consider making some park improvements; Mr. Pogge said he thought the Water Board would be willing to consider park improvements recommended by the Park Board or provide some funding for improvements in other parks. Mr. McGarry suggested the only way the Park Board would consider using up parkland would be getting some improvements in exchange. Mr. Pogge suggested that considering the resistance being expressed by members he go back to the Water Board and see what alternatives, if any, there are. If the request comes up again, Mr. Pogge said he would ask the Water Board for a more concrete proposal regarding design, location and other details, including what improvements the Water Board might be willing to make to the park. Mr. McGarry summed up the Board's position as being reluctant to give up parkland at this time, but willing to work with the Water Board if this is the only alternative. Mr. McGarry noted that the Water Board had been very cooperative in participating with the City in making improvements at the pump house site in Liberty. ,. BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 . FAX: 651-439-4061 November 26,2007 Park Board Chairman and Members City of Stillwater 216 North 4th Street Stillwater, Minnesota 55082-4807 Re: Placement of Well No. 12 and Wellhouse No. 12 in Legends Park TKDA Project No. 13570.001 Dear Park Board Members: The Stillwater Board of Water Commissioners has actively been looking for a site for Well No. 12 which will be used to provide additional water supply to Western and Northern sections of Stillwater. Due to influence of ground water withdrawal on Browns Creek, the future well must be located south of County Road 12 (75th Street) and east of Manning A venue. The Board's Engineer and staff have visited Legends Park in order to determine the impact of placing Well No. 12 and Wellhouse No. 12 in the park. From their review of the present park layout and use, it appears that Well No. 12 could be located just southwest of Baron Way, between the sidewalk and the valley ball court, with minimum impact to the park. In 1999, the Board of Water Commissioner's worked with the City of Stillwater and the developer to construct Well No. 11 and Booster Station adjacent to Settlers Park and to construct a new 1.5 million gallon reservoir in Settlers Park. The shared use of Settlers Park land allowed the Board to construct their reservoir in park land and allowed them to include several improvements to enhance Settlers Park. To my knowledge, the joint use of this park land has operated well and without any incidents. The Water Board has recently discussed and agreed to fund park enhancements to Legends Park for the use of a small portion of the park land for Well No. 12 and Well house No. 12. Park enhancements or improvements which the Board of Water Commissioners would be willing to fund would be in the range of $80,000 to $90,000. The Board's practice is to construct wellhouses which will blend with and compliment the surrounding area. The design and construction of Well house No. 12 could also incorporate park facilities if desired by the Park Board. The Board of Water Commissioner's staff and engineer would welcome the opportunity to discuss the placement of Well No. 12 in Legends Park at your December 17,2007, Park Board meeting. We believe the joint use of the park land would be beneficial for the residents of Stillwater. I have enclosed a site map which shows a tentative well location in Legends Park and several projects sheets related to the prior Settlers Park project. am P sident oard of Water Commissioners WELLHOUSE NO. 11 AND BOOSTER STATION SETTLERS PARK RESERVOIR STILLWATER, MN The Stillwater Board of Commissioners selected TKDA to provide design and construction- related services for the new water supply system located in the annexation area. The $2 Million Project includes a new well, 1.S-MG (Dual Wall) ground storage reservoir, and combined well house and booster station. Rather than construction of an elevated tower in this area, the Board utilized ground storage to receive the well supply and booster pumps to deliver water to the existing elevated system. 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Park and Recreation Commission DATE: December 12, 2007 ITEM: Consider a request for funding from St. Croix Valley Baseball Association PARK AND RECREATION COMMISSION DATE: December 17,2007 PREPARED BY: Michel Pogge, City Planner ~ DISCUSSION Attached is information from the St. Croix Valley Baseball Association on a request for capital improvements to the Public Work Baseball Association. As the Commission will recall, the City Council approved providing $4,500.00 in 2007 for improvements to the ball fields. Unused funds remaining in 2007 will be carried over and can be used by the group for capital improvements to the field in 2008. In the group's proposal they are requesting the following items in 2008: Sprinkler System Warmup/Hitting Cage Foul Pole Bleachers Flagpole and flag Expand infield TOTAL Lights TOTAL WITH LIGHTS $3,500.00 $3,000.00 $1,000.00 $9,000.00 $546.98 $500.00 $17,546.98 $110,000 $127,546.98 For reference, the City Council typically allocates $75,000 for capital park improvements, excluding new park development. On April 23, 2007, the Park Commission recommended to the Council that the full 2007 request in the amount of $22,578.76 be funded by the City. On June 19, 2007 the City Council considered the request and decided to only allocate $4,500.00 in funding out of the 2007 capital park improvement account. Staff also recommended that the council allocate $6,000.00 in 2008 and an additional $12,150 in 2009; however, the Council declined and stated that the association should submit requests annually for St. Croix Valley Baseball Association December 13, 2007 Page 2 consideration. At that meeting the Council also indicated that they did not what a warmup/hitting cage on the site. Finally, when this site was originally developed in 2002 the City committed to the existing property owners surrounding the site that field lights would never be installed at this site. For that reason, staff would recommend that this field not be lit now or in the future. Staff Recommendation Review and consider making a recommendation to the City Council regarding the capital request and related to lighting the baseball field. ST. CROIX VALLEY BASEBALL ASSOCIATION RECOMMENDATIONS TO THE STILLWATER CITY COUNCIL ON IMPROVEMENTS TO THE PUBLIC WORKS BASEBALL FIELD AND OTHER YOUTH BASEBALL FIELDS IN STILL WATER Recommendations to be presented to the Stillwater City Council in December, 2007 St. Croix Vallev Baseball Board Members: Rocky Rooney- President Bylaws and Administration, Agendas, Scheduling of Fields (651) - 436-6805 h (952) - 887-3198 w (612) - 751-8922 c Tom Clark- Director Fundraising (651) - 430-2338 h (651) - 248-8820 c Brian Albertson - Director at Lan~e Coaches Committee, Field Improvements (651) - 430-0853 h Wayne Peterson Uniforms and Equipment (651)-342-0525 h (651) -755-5191 c Tom Hauge Age Group Coordinator, Travel Director Rickv Michel-Treasurer EquipmentlUniforms Coordinator Lake Elmo and V AA Laison 651 - 439-4936 h Don "Skippy" Stoltz- Director Uniforms (651) - 430-1042 h (651) - 492-5937 c Bill Anderson- Secretary Communications (612) - 819-9204 c (651) - 351-7003 w (651) - 351-5192 h Bill Ricci- Director Fundraising Tryouts Coordinator (651) - 351-7471 h Dave Rydeen- Director at Lan~e Chris Stanton- Director Chair, Coaches Committee, at Lan~e Tryouts Fundraising Committee, Player Rules, Coaches Conduct, Field Improvements Tournament Review (651) - 275-0853 h (651) - 436-8770 h Ted Collins Don Leick Tryouts, Age Group Coordintor Tryouts, Fundraising (651) - 351- 0312 h (651) - 433-5171 h (651) -746-4943 c MISSION STATEMENT The mission for Saint Croix Valley Baseball Association is to promote and develop the growth of quality amateur baseball in the St Croix Valley. The organization will promote the principles of sportsmanship, honesty, loyalty, courage and respect for others and acquire, own, and provide sports facilities, fields, equipment and supplies for the baseball program. Saint Croix Valley Baseball Association will compete in the Metro Baseball League bringing additional competitive opportunities to players in the Valley The Saint Croix Valley Baseball Association Board has roughly 15-20 meetings throughout the year to review the current conditions of the baseball facilities in the Valley, discuss options in improving the available baseball facilities, discuss and incorporate public input received and develop recommendations for reaching our goals. RECOMMENDATIONS MADE TO CITY COUNCIL FOR THE PUBLIC WORKS BASEBALL FIELD ON JUNE 19. 2007: 1. Acquire and install a 25 ft. flagpole for outside the centerfield fence; Status: Not done 2. Acquire and install Fence Cap for outfield fences; Status: Money allocated by the City Council on June 19, 2007 being used to purchase fence cap next spring; 3. Paint the foul pole yellow to match fence cap; Status: Not done; 4. Paint foul line from edge of infield to the outfield fence; Status: Was done last spring by City; 5. Acquire and install a windscreen on outfield fences; Status: Money allocated by the City Council on June 19, 2007 being used to purchase the windscreen next spring; 6. Install bleachers for the spectators; Status: Money allocated by the City Council on June 19, 2007 being used to purchase a small set of bleachers for behind the backstop next spring; 7. Install a cement foundation for bench area; Status: Completed. Brian Albertson from Albertson Construction donated time, skill and materials to construct the foundation. 8. Build a covered dugout for the players in the bench area; Status: Completed. Brian Albertson from Albertson Construction and other youth baseball supporters from St. Croix Valley Baseball Association donated their time and skill to construct the dugout. The St. Croix Valley Association has donated several thousand dollars to purchase the materials for the dugout. 9. Build a bullpen and warmup area for players; Status: Not done 10. Install an electronic scoreboard; Status: A private donation made by St. Croix Valley baseball supporter Thomas Sagissor has contributed $5,000.00 to the City of Stillwater for purposes of installing an electronic scoreboard next spring. 2008 RECOMMENDATIONS FOR THE PUBLIC WORKS BASEBALL FIELD: 1. Allow a concession stand, sign and scoreboard sponsorships to supplement the costs of field improvements to the public works field; 2. Expand the infield to accommodate 75 foot baseball paths and 52 foot pitchers mound; 3. Install a sprinkler system to water the field; 4. Build a bullpen and warmup area for players 5. Acquire a new visually pleasant yellow foul pole to match fence cap; 6. Install additional bleachers for the spectators; 7. Acquire and install a 25 ft. flagpole for outside the centerfield fence; 8. Install lights to accommodate expanding number of kids and greater number of games: ALLOW A CONCESSION STAND. SIGN AND SCOREBOARD SPONSORSHIPS TO SUPPLEMENT THE COSTS OF FIELD IMPROVEMENTS TO THE PUBLIC WORKS FIELD: . A concession stand (similar to what is in Lake Elmo) run by St. Croix Valley Baseball volunteers will make the field more appealing to come to on a hot summer day; . In addition, a concession stand will provide additional revenue to the city for maintaining the Public Works Field. . Allowing sign and scoreboard sponsorships will provide several thousand dollars to the city to upkeep and improve the Public Works Field; EXPAND THE INFIELD TO ACCOMMODATE 75 FOOT BASEBALL PATHS and 52 FOOT PITCHERS MOUND . Bids range from $200.00-$500.00; . Currently, the infield is set for play by 10 and 11 year olds only. If we expand the infield 12 year olds will also have the opportunity to play on the field; . Given our lack of playable fields in the community, it is important to have as many age groups as possible play at the public works field; INSTALL A UNDERGROUND SPRINKLER SYSTEM TO WATER THE FIELD . Bids range from $1,000.00-$1,500.00; . Currently, the infield and outfield is rock hard and dangerous to play upon. Baseballs bounce in unpredictable directions at tremendous speed because the outfield grass is hard spotty and inconsistent. . A sprinkler system will allow the city to better maintain the playing field; BUILD A WARMUP AREA AND HITTING CAGE . Bids range from $2,500.00-$3,000.00; . Brian Albertson from our board will provide labor free of charge; . Currently there is no area to warmup or to take batting practice; . Installing a warmup and hitting area will allow our players to warm up without endangering other people at the field; ACQUIRE A VISUALLY PLEASANT FOUL POLE TO MATCH FENCE CAP. . Approximately $900.00-$1,100; . Yellow foul poles will stand 15' to 20' high along the foul lines make the field look much better than the dingy graying foul poles currently in place; ACQUIRE AND INSTALL ADDITIONAL BLEACHERS FOR THE FANS . Bids range from $8,500.00-$10,000.00; . Currently there is no place for grandparents, parents and siblings of the players to sit; . Currently many fans sit in the open down the lines in the grass and may get struck by a ball; . Bleachers will give them a place to sit behind a screen thus enhancing their safety; ACQUIRE AND INSTALL A 25 FT. FLAGPOLE FOR OUTSIDE THE CENTERFIELD FENCE . Bids range from $546.98 to $1795.95; (See Attached) . Flagpoles and the flags attached to them provide a sense of pride in our community and are visually appealing. INSTALL LIGHTS TO ACCOMMODATE THE EXPANDING NUMBER OF KID AND GREATER NUMBER OF GAMES . Mike Pogge found the cost of lights to be in the neighborhood of$110,000.00. . Given our lack of playable fields in the community, it is important to have as many age groups as possible play at the public works field. lnorder to accommodate the number of games, it is important that weekday games occasionally include an 8:00 p.m. start. Lights would be on from 9:00-10:30; RECOMMENDATIONS FOR OTHER YOUTH BASEBALL FIELDS: 1. Reacquire or lease the Jaycee fields from the school district; 2. With the help of the St. Croix Valley Baseball Association, significantly upgrade the conditions of the Jaycee fields; 3. Establish a long term plan to build a baseball complex that the city of Stillwater can be proud to call home. ~ f cSii ll~~e~~ ~-- ~, !HF BIR"fHPiACf- or- MiN~-I[~OiA J Park and Recreation Commission DATE: December 12, 2007 ITEM: Brown's Creek Reserve PARK AND RECREATION COMMISSION DATE: December 17, 2007 PREPARED BY: Michel Pogge, City Planner IU~ DISCUSSION Mr. Charles Corcoran has contact staff concerning the condition of the Brown's Creek Reserve Ski Trails. At issue is the use of the groomed ski trails by hikers, joggers, walkers, and dog walkers. This has been an ongoing issue on Brown's Creek Reserve Ski Trails. Attached is information from previous Park Commission meeting on this Issue. When hikers, joggers, walkers, and dog walkers two main problems occur: 1. Pedestrians destroy the surface of the groomed surface, which is prepared by volunteers. 2. Any excrement left by dogs can cause skiers to abruptly stop which is a hazard to skiers. Following the City's general policy that all park sites are open to all individuals, the City has not prohibited pedestrians and pets on the site. The City has placed signs on the site that asks individuals to use the left side of the site and to clean up after pets. Staff walked portions of the trail and it is evident that these signs are simply being ignored. Pedestrians are utilizing the entire groomed trail surface. Pet excrement has been found throughout the trail and has significantly degraded the trail surface. ~ Brown's Creek Ski Trails December 13, 2007 Page 2 , How to proceed There are three possible options on how to proceed. 1. The City could continue to manage the trails in the same manor that we are today. 2. A trail loop for pedestrians could be established that is separate from the current ski trail. In the ski trail areas pedestrians and pets would then be prohibited in the skiing areas between November 15 and March 15 when there is snow cover. The City would revise and replace signage as necessary. 3. Totally prohibit pedestrians and pets would then be prohibited in the skiing areas between November 15 and March 15 when there is snow cover. Again, the City would replace signage to indicate the new policy. Each of these options have positive and negative aspects to them. Currently there is a user group who is grooming the trails with another user group that is in turn destroying them. If the trails were not groomed it is likely that pedestrians would not be walking the trails with snow cover in the first place. Finally, the City has always encouraged the use of its park by all users and has avoided giving one user exclusive use of a park over another user. Ultimately, this is a policy issue that staff needs guidance on from the Commission and Council. Staff Recommendation Review and consider making a recommendation to the City Council regarding the capital request and related to lighting the baseball field. Michel Po~~e \ From: Sent: To: Subject: Charles Corcoran [charles.p.corcoran@uwrf.edu] Sunday, December 09,20079:13 PM Michel pogge Brown's Creek ski trail use Mike -- 1 was told by the Park Board Chair that I should share with you my misgivings about multiple usage of Brown's Creek ski trails. Quite simply, hikers/joggers/dog walkers are not good for ski trails. I also ski at Willow River State Park and O'Brien State Park. Both prohibit non-skiers from ski trails during the ski season when trails are groomed. Today was a good example in the incompatibility of multiple use on ski trails. Shortly after I began skiing at 3:20pm, a jogger ran down the middle of the trail that Ed Bieging and Ralph Hapness just groomed, causing deep ruts. A man with a dog then accessed the trail from McKusick Road. The dog pooped about 100 meters southeast of the trailhead, in the middle the trail. A little later, the same dog chased after me, trying to bite my left ski pole. The dog walker (walking down the middle of the freshly groomed trail) made no effort to control his unleashed pet. At close to dusk (about 5:00pm), two couples took a stroll down the middle of the north loop. 1 politely asked them to please walk to the side. They smiled at me and proceeded in the same manner, keeping their place in the middle of the trail, severely rutting the trial surface. In fact, on the next loop, I politely cautioned "skier passing". They refused to yield, making me use the classic tracks to double pole around them (1 was skate skiing) . Given all the miles of sidewalks, ravine trails, and other options, why must non-skiers have access to our little 5 kilometers of groomed ski trails during our precious short ski season? Besides, most wouldn't even be there if the trails were not groomed for skiers. One option may be to designate the trail on the south side of railway tracks for hikers (beginning at the new playground). It could proceed west, cutting diagonally across the open field, proceeding west through the south side of the woods, then looping back the same way from the hill just west of the woods. This does give non-skiers access without the severe trail degradation and traffic incompatibility. While not everyone would comply with such rules, with proper signage, it would certainly help. 1 appreciate the Board's consideration of my request. 1 would be happy to speak on behalf of this proposal, as well. Sincerely, Charlie Corcoran 2221 Kallie Ct. Stillwater, MN 55082 651.275.0657 ( City of Stillwater Parks and Recreation Board Jan. 23, 2006 Present: Linda Amrein, chair David Brandt, Paul Donna, Rob McGarry, Wally Milbrandt, Cathy Sewilo, and Sandy Snellman Others: Robert Lockyear, interim Community Development Director Ms. Amrein called the meeting to order at 7 p.m. Approval of minutes: Mr. Brandt, seconded by Mr. Milbrandt, moved approval of the minutes of Dec. 19, 2005, as presented. Motion passed unanimously. Election of officers - Ms. Amrein suggested that this item be added to the agenda. Ms. Amrein said she would be willing to continue to serve as chair for the coming year if that was the desire of the Board. Mr. McGarry moved to have Ms. Amrein continue as chair for 2006 with himself as vice chair. Ms. Snellman seconded the motion; motion passed unanimously. Introduction of Robert Lockyear - Mr. Lockyear introduced himself to the Board and gave a brief overview of his planning background/experience, including 25 years of service with Washington County. ~.*- Update on cross country ski area siqnaqe - Mr. Lockyear said the signage, discussed at the previous meeting, was never installed due to a spelling error on the signs. He said the error had been corrected and it was his understanding that the signs were installed earlier on the day of the meeting, Jan. 23. Ms. Amrein said she had talked with the concerned citizen who brought the issue to the Board's attention and that person was understanding of the reason for the delay in installation. Update on the Community Development Director position - Mr. Milbrandt' said the nominating committee, which includes himself, Councilmember Junker, Administrator Hansen and Director of Administration Knauss, had selected five finalists for the position. The finalists will be interviewed the day of Feb. 11. On Feb. 10, he said a reception would be held with the candidates. Members of the Park Board, Planning Commission and Heritage Preservation Commission will be invited to the reception. Mr. Milbrandt asked those Park Board members who could attend the Feb. 19 reception to do so and provide any input to the nominating committee members for the Feb. 11 interviews. There was a brief discussion as to what type of questions it might be appropriate to ask of the candidates. Discussion of capital outlay items for 2006 - Mr. Lockyear stated the City will be discussing the five-year CIP in March and said he was not prepared to discuss the issue at the January meeting. Mr. Milbrandt suggested it would be good to have a recap/discussion of the approved 2006 capital items at the February meeting. Other items: 1) Mr. Brandt noted that the Board had talked about having a tour of the Teddy Bear Park facilities. It was pointed out that such a tour would be better scheduled for , sometime in the spring. Mr. Lockyear suggested that he might be able to arrange a personal tour with Mr. Armstrong, park benefactor. 2) Ms. Amrein noted that Mr. Donna, Ms. Snellman and herself had been reappointed to three-year terms on the Board. 3) Ms. Amrein informed the Board that the City Council had approved the Liberty West plans with the requirement that an additional lot be dedicated as parkland as conditioned by the Park Board. Ms. Snellman inquired as to how plans for County Road 15 improvements might impact the development. Mr. Milbrandt noted that was an issue between Washington County and the developer. 4) Ms. Amrein told the Board that she had written letters of appreciation, on behalf of the Board, to Steve Russell and Sue Fitzgerald thanking them for their past work with the Board, and a letter of congratulations to Klayton Eckles for his department's work that was instrumental in the City receiving the Community Conservation Award. 5) Mr. McGarry, the Board's representative to the Lumberjack Days advisory committee, asked for the Board's direction on a request by LJD organizers to use the southern portion of Lowell Park this year. He said the request is to utilize the parking area in the south Park for family/children's events. Mr. McGarry said Police Chief Dauffenbach has indicated a concern about pedestrian traffic that such a use would involve. Mr. Milbrandt said there is plenty of footprint in the northern portion of the park where the kids' rides/activities could be located and said he viewed the request as an expansion of use, something he is opposed to. Mr. Brandt said the location of kids' activities the last couple of years has not been the most convenient. Ms. Sewilo said she thought the children's rides/activities should be separated from the adult uses. Mr. Donna suggested it would be helpful to see a proposed layout and said it would be difficult to approve the request not knowing the exact location/uses. Mr. Milbrandt agreed that organizers should be asked to provide a proposed footprint/map. After discussion, it was agreed that Mr. McGarry should indicate that the Park Board discussed the request but needs more information before a decision can be made. i--- The meeting was adjourned at 8:25 p.m. Respectfully submitted, Sharon Baker Recording Secretary ( December 19, 2005 / Dear Ms. Amreing: I would like the Park Board to consider an ordinance prohibiting walkers and dogs from walking on groomed ski trails at Brown's Creek. My rationale: 1. The trails are groomed for skiing, not walking. I assume they would not be groomed if not for skiers. This grooming becomes an "attractive nuisance," possibly resulting in more foot traffic due to snow compaction. 2. Footprints, dog prints and droppings damage the surface, making skiing difficult. It also causes more rapid trail degradation. Within hours of grooming, such non-skier usage begins to negate the value of grooming. If no change is made, the city may wish to review the efficacy of grooming at all. 3. Walkers have miles of alternatives within the city limits. Skiers have no alternative in Stillwater. Couple this with our short ski season, and this accommodation is not unreasonable. I suggest following the lead of local state parks. Both Willow River State Park (WI) and William O'Brien State Park (MN) prohibit walkers and dogs on groomed ski trails during the ski season. I've spoken to Bill Simpson, coach of Stillwater Nordic Ski Team, about this. He concurs it's so sad to watch the beautifully groomed trails (and costly to taxpayers?) degrade so quickly. I would be happy to speak to the Park Board about this, and I welcome the opportunity to get on your agenda ASAP. Sl1~~ Charles Corcoran 2221 Kallie Ct. Stillwater, MN 55082 651.275.0657 , Steve Russell ~rom: Jent: To: Subject: Charles Corcoran [charles.p.corcoran@uwrf.edu] Friday, December 16,20057:00 AM Steve Russell Brown's Creek steve -- can you give me direction as to how I would pursue a change in park rules prohibiting walkers and dogs from using groomed ski trails? I spoke with Bill Simpson about this and I think I can generate a lot of support from the local nordic ski community if needed. You groom so well but the trails are trashed so quickly! Wm. O'Brien State Park notes the following on their web site, for example: Hikers: Ski trails have been packed so no hiking will be allowed on ski trails until after the ski season. Please use the River Trail or bike trail, both of which are open all season for hiking, pet walking, snoeshoeing, etc. Thanks for helping us maintain our ski trails in top-quality condition! Willow River state Park in Wisconsin has signage stating the same -- no hiking on groomed ski trails. Something like this make sense -- "Ski trails are groomed for skiing, not hiking. Please use the .. ..trails for hiking." Thanks, Charlie Corcoran Stillwater resident and skier ~ / City of Stillwater Parks and Recreation Board Dec. 19,2005 Present: Linda Amrein, chair David Brandt, Wally Milbrandt, Cathy Sewilo and Sandy Snellman Others: Community Development Director Steve Russell Absent: Paul Donna and Rob McGarry Ms. Amrein called the meeting to order at 7:05 p.m. Approval of minutes: Linda Amrein noted the minutes approved at the Nov. 28 meeting were those of Oct. 24, as well as a misspelling of Mr. Brandt's name on page 2 of the Nov. 28 minutes. Mr. Milbrandt, seconded by Ms. Snell man, moved approval of the Nov. 28, 2005, minutes as corrected. Libertv West park dedication Mr. Russell reviewed the site. He noted the site will be considered for a Comprehensive Plan and Zoning amendment to change the land use to Small Lot Single Family/Cottage Lot Residential, vyhich is consistent with the Liberty designation to the east and south of the site; there is townhouse development on the north side. There are large oak trees on the site, which the developer/consultant has put a lot of effort into preserving. A water feature and extensive trail system are planned. Mr. Russell noted that trails are not considered as part of park dedication. There is an area of public open space area. He said the Planning Commission and staff recommended considering one lot as part of the open space area, which still doesn't meet the 10 percent park dedication requirement but is more than proposed. Other options, he said, are fees in lieu of park dedication or finding that because of the character of the project, the whole development with the preservation of trees, creates a park environment. Present representing the developer were: Marc Putnam, landscape architect; Roger Tomten, architect; and Chris Aamodt, developer. Marc Putman reviewed the plans, focusing on the tree preservation efforts, including expensive retaining walls, the water feature for stormwater storage and highway noise reduction, trails and other amenities. He suggested that in this instance, where trees basically are parks, the focus was on ways to preserve the trees. In some other communities, he said, there is recognition that it is not just flat, open space that makes for parks. In this case, he said extensive park/open space features were designed that may not all be in public ownership but certainly will be available for use by the public. He highlighted trail connections. He also spoke of County plans for Manning Avenue and the County bike trail. Ms. Amrein asked about the staff recommendation to require that the lot east of outlot C be set aside for parks. Mr. Russell said that is staff's recommendation. He said the Planning Commission considered that condition but deferred to the Parks Board for a decision. Mr. Russell noted that the house proposed for the lot in question is located within the drip line of a large tree. Ms. Amrein said the Parks Board has made it a policy not to include trails and other open space that is not buildable as part of parks dedication, noting that the Board just abided by that policy in the park dedication requirements for the Millbrook development. Mr. Putnam asked the Board to consider \ the fact that if trails/paths aren't considered in park dedication, the trails usually aren't provided. Mr. Russell pointed out that the City has trail dedication requirements in addition to park dedication. Mr. Milbrandt asked what, if any, of the trails/paths are private. Mr. Putnam said the intent clearly is that they are available to the public, and that condition could be written into the covenants. Ms. Snellman spoke in favor of requiring more open space. Mr. Brandt suggested that with the connection to the Liberty development, parks in that development will be utilized by these residents as well, and expressed a concern about an oak tree that could be damaged by construction equipment. Mr. Milbrandt suggested taking the lot next to C as recommended and making up the rest of the 10 percent dedication requirement in park dedication fees, noting that an active park wouldn't be suitable for this area. Chris Aamodt spoke briefly of the development of the plans to include preservation of the trees and the inclusion of the water feature. Mr. Putnam asked that in setting a fee in lieu of land, some consideration be given to the expense of doing the water feature and retaining walls, an incentive for doing an integral design. Mr. Milbrandt pointed out that the Board could take four lots from a pure numbers standpoint and destroy the ambience of the development; he spoke against waiving the fees and setting such a precedent for future developments. -- Mr. Milbrandt moved to accept the recommendation to require the lot adjoining lot C and pro-rate the park dedication fee according to that land mass. Mr. Milbrandt noted that would still preserve the amenities and character of the development and preserve the two large standing oaks. Ms. Amrein seconded the motion. Ms. Amrein suggested that the area between the oak trees would be very nice for a public space. Mr. Putnam asked if they would be able to use the required fee to purchase benches or other equipment. Members suggested that would be another discussion but the Board might be amendable to that. Motion to request the dedication of the additional lot east of outlot "C" and pro-rate the park dedication fee passed unanimously. .~ Other items: A memo was provided related to a concern about dog-walking on the City's groomed ski trails. There was a brief discussion about the issue. Mr. Milbrandt suggested staff install some signs regarding using courtesy in using the trails. The meeting was adjourned at 8:03 p.m. Respectfully submitted, Sharon Baker Recording Secretary ( f cStiltwi!!er ~------ ~, .,. H t'- e I R 'j' !-l P l i\ !: f (] r M i N ~~ L ~: 0 1 A J Parks and Recreation Commission DATE: December 11, 2007 ITEM: Consider possible fees for Motion Picture Production Permit on City Property PARKS & RECREATION COMMISSION DATE: December 17, 2007 PREPARED BY: Michel Pogge, City Planner ~ DISCUSSION The City Council requested that the Parks and Recreation Commission consider establishing a permit fees for motion picture that use City property. Currently, the City typically issues six permits per year for motion pictures. About half of the permits are issued to student's doing schoolj college projects. Commercial venture using our property are required to pay for any extraordinary costs associated with the production such as police and public works assistance. Beyond covering city cost related to the request the City does not charge any group to use our property. There are two possible options that the Commission could consider: 1) Continue to only require that any extraordinary costs incurred by the City be covered by the permit holder. 2) In addition to covering extraordinary costs, the City could charge commercial users a permit fee. For example, Washington County currently charges commercial ventures $500.00 to use the Historic Courthouse for movie productions. It is worth noting that the City does receive the benefit of extra recognition each time a production is done in the community. By charging a permit fee the City would generate additional revenues that would go to the general fund. STAFF RECOMMENDATION Review and make a recommendation to the City Council. Attachments: Code Section on Motion Picture Production Excerpt from the October 30 and November 20,2007 City Council minutes \ STILLWATER CITY COUNCIL October 30, 2007 Meeting Minutes . ** Except ** New Business Possible approval of revised park policies Council member Polehna asked whether the Park Board had looked at the issue of commercial use of the parks, for example, using a park for shooting of a commercial, movie or advertisement; Councilmember Nyberg said he didn't remember that issue being raised, only discussion of profit vs. not-for-profit groups. City Administrator Hansen noted that the City does have a separate ordinance related to motion pictures/commercials; rather than address the issue haphazardly, he suggested that staff be directed to look into the rates in that ordinance. Council member Polehna suggested the City will be seeing additional requests in the future, and those folks should be paying for use of a park facility. City Attorney Magnuson said he thought the issue should be addressed in the park policy. It was agreed to refer the issue of commercial use of parks to the Park Board. STILLWATER CITY COUNCIL November 20,2007 Meeting Minutes ** Except ** New Business Movie Permit Ordinance City Administrator Hansen reviewed the process for issuing a Movie Permit within the City of Stillwater and that typically he issues approximately six per year. He informed the Council that about half of the permits issued are to student's doing school/college project and that any commercial venture is required to pay for any extraordinary costs associated with the production such as police and public works assistance. He stated that any Movie Permit for a major movie production would come before the City Council for approval. Council member Polehna felt that any commercial venture should be charged a minimum of $500 for the permit and pay for any extraordinary costs as well. Mayor Harycki felt that any production done in the City would be a benefit as it would be portraying Stillwater. It was the consensus of the Council that the issue should be referred to the Park & Recreation Commission for their input and recommendation. I' , S 41-4 STILLWATER CODE (3) Conducting business in such a way as to create a threat to the health, safety, and welfare of any individual or the general public. (4) Conducting business before eight o'clock in the morning (8:00 a.m.), or after eight o'clock at night (8:00 p.m.). (5) Failing to provide proof of registration, and photo identification, when requested by resident, law enforcement agency, city staff or others; or using the registration of another person. (6) Making any false or misleading state- ments about the product or service being sold, including untrue statements of en- dorsement. No peddler, solicitor, or tran- sient merchant shall claim to have the endorsement ofthe City of Stillwater solely based on the city having issued a regis- tration card/license to that person. (7) Remaining on the property of another when requested to leave, or to otherwise conduct business in a manner a reason- able person would find obscene, threaten- ing, intimidating, or abusive. (8) No peddler is permitted to operate at any location within the public parks ofthe city except by permit given by the parks board. Subd. 16. Right to deny. The city council re- serves the right to deny permission to any peddler if the number of peddlers in any park or location will cause congestion, impede, or inconvenience the public. Subd. 17. Violations and penalties. Any person who violates any provision of this section shall be guilty of a misdemeanor and upon conviction of any violation shall be subject to a fine not to exceed $700.00 or a jail sentence not to exceed 90 days, or both, plus the cost of prosecution. Each day a violation exists shall constitute a separate violation for the purposes of this section. (Code 1980, S 41.06; Ord. No. 852, S 1, 11-4-97; Ord. No. 856, S 1, 4-21-98; Ord. No. 954, S 1, 4-5-05) Supp. No, 22 Sec. 41-5. Motion picture production per- mits. Subd. 1. Required. No person shall advertise, engage in, participate in or start any motion photography production unless a production per- mit shall first have been obtained from the city. A motion photography production shall include pro- fessionally done feature films, television movies and television commercials. Subd. 2. Application. Any person seeking the issuance of a production permit shall file an application in the office of the city clerk on forms provided by the city. The applications shall be filed not more than 180 days before, and not less than five working days before the commencement of production. The application shall be signed, under oath, by an authorized representative of the applicant. The application shall contain the following information: (1) Locations of production. (2) Duration and type of the production. (3) Proof of general liability insurance cover- age in the amount of at least $1,000,000.00 with the city named as an additional insured. (4) Proposed use of city resources. (5) Necessary closures of public streets or sidewalks. (6) A person designated as responsible to fulfill the obligations of the applicant and authorized to accept service of process by mail for the applicant in the state. Subd. 3. Restoration of property. If some or all of a production is to take place on public or private property, not at a studio, and the produc- tion involves the erection oftemporary structures or temporary modification of an existing structure or the introduction of an object or substance onto the property, the applicant for the production permit shall be required to restore the property to the condition existing prior to the production. In addition, the city shall require that the applicant provide a performance bond in an amount to be determined by the city, to ensure the restoration. All restoration work shall be performed by con- tractors duly licensed by the city. CD41:12 '\ , LICENSES, PERMITS AND PROHIBITIONS Subd. 4. Costs for extraordinary services. The city shall recover direct costs for extraordinary services rendered in connection with a produc- tion. Such costs shall include, but not be limited to, charges for personnel and equipment commit- ted in support ofthe production which are outside the normal scope of governmental services. Based on the information contained in the permit appli- cation, an estimate of these costs will be provided to the applicant prior to issuance of the permit. At the conclusion of the production, actual costs below or in excess of the estimates will be re- funded by the city or paid by the applicant, respectively. The city is under no obligation to provide city personnel or equipment, and such shall be provided only if the city council approves. Subd. 5. Denial or revocation. A permit shall be denied if the applicant does not meet the requirements of this section and may be revoked by action of the city council, after notice and a hearing upon a finding of noncompliance with conditions of a permit. Subd. 6. Temporary permits. Notwithstanding any provision of this section to the contrary, the city coordinator is authorized to issue temporary permits upon such compliance with the terms of this section as he deems necessary to protect the safety and welfare of the city. (Ord. No. 796, 10-18-94) Sec. 41-6. Regulating towing companies and requiring licenses therefore. (1) License required. All individuals, finns or companies providing police ordered tow truck or towing services within the City of Stillwater must have a towing license according to the terms of this ordinance and any reasonable regulations adopted by the city council in furtherance thereof. (2) Issuance. The licenses may be issued by the city clerk with the advice and consent of the director of public safety. In order to assist the director of public safety in their determination of whether consent should be given, the public safety director is authorized to conduct criminal back- ground investigations on all applicants through the auspices of the Minnesota Bureau of Criminal Apprehension. Supp, No, 23 * 41-6 (3) Fee. The annual fee for each license is established by resolution of the city council. Li- censes fees are due on the 1st of January in each calendar year. (Ord. No. 866, S 1-3, 10-20-98; Ord. No. 925, S 1, 8-20-02; Ord. No. 962, S 9, 7-5-05) CD41:13 Memo Community Development Dep artment To: From: Parks and Recreation Commission Michel Pogge, City Planner jaif December 13, 2007 Informational items for the Dec. 17, 2007 Parks Commission meeting Date: Re: Item 7 - Discussion on Boom Site On November 30 the Department of Natural Resources held a meeting at the Stillwater Library to discuss the future of the St. Croix Boom Site. Participants included the National Park Service, MN DOT, MN DNR, Washington County, Stillwater Township, and the City of Stillwater. Currently the site is under the control and management of the MN DOT. The MN DOT spent approximately $50,000 to operate the site in 2007 and was felt to be a reasonable operational budget moving forward. On or about April 1, 2008 the site will be transferred to the MN DNR. In the short term the MN DNR has committed to operate and maintain the site as they look for a long-term solution for the site. There are three possible long-term operational solutions for the site. 1. The MN DNR could own and operate the site for the long-term. In order for this to happen they would need additional funds from the legislature and the site would need to either be designated as a state park or an auxiliary to an existing park (i.e. an auxiliary to William O'Brien). It appears that MN DNR has very little interest in this option. 2. Some type of joint partnership between several of the organizations could be formed. This option would allow the responsibility of operating the site to be divided among several organizations or one organization. It could be possible for the City of Stillwater to take control while giving the township access to our reservation system. Another option would be for the Township and City to jointly operate it. We have had an individual step forward who would be interested in picking up the janitorial piece of the cost for the first year should the property transfer to the city.