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HomeMy WebLinkAbout2004-11-29 PRC Packet .~ " Qtil~~te~ THE BIRTHPLACE OF MINNESOTA ~ STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE NOVEMBER 29, 2004 The Stillwater Parks and Recreation Board will meet on Monday, November 29,2004, at 7:00 p.m. in the Council Chambers at City Hall, 216 N. 4th Street AGENDA 1. Approval of September 27,2004 Minutes 2. Northland Hockey RinklWarming House Request, Bob Kaufinan 3. Report on Parks Planning meetings (Sue Fitzgerald report) a. Schulenburg Park b. Settlers Glen Park 4. Proposal for Brown's Creek Park Master Plan 5. Outside Skating Areas for 2004-05 6. Other Items a. CR5/62nd, Curve Crest and Brown's Creek Trail Improvements b. December meeting CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 " City of Stillwater Parks and Recreation Board Sept. 27, 2004 Present: Mike Polehna, chair Linda Amrein, Dawn Flinn, Gary Kriesel, Rob McGarry and Sandy Snellman Others: Community Development Director Steve Russell Absent: Paul Donna Mr. Polehna called the meeting to order at 7 p.m. Approval of minutes: Mr. McGarry moved approval of the minutes of Aug. 23,2004. Ms. Snellman seconded the motion; motion passed unanimously. Parks Superintendent's report Parks Superintendent Tim Thomsen was present. His written report was included in the agenda packet. Ms. Flinn asked if she was correct in understanding that all of the playground equipment at Lily Lake park will be replaced. Mr. Thomsen stated that all of the equipment will be replaced. Funding is available, and it is likely the equipment will be installed yet this year. Ms. Amrein asked if the City has standards for turf installation. Mr. Thomsen said there are no standards at this time; the intent is to develop such standards in the future. Ms. Amrein stated there is 10ts of trash in the slopes around Pioneer Park and asked if there was a possibility of using volunteers for clean up. Mr. Thomsen said he is working with the Youth Service Bureau on that project. Ms. Amrein asked if the master plan for Pioneer Park would ever be completed. Mr. Thomsen responded that is dependent on the availability of funding. Mr. Kriesel raised the issue of School DistrictN AA use of the city's neighborhood parks for games, stating he was against that use. Mr. Polehna said he is concerned with the fact that Mr. Thomsen has had to do all the scheduling of games. There was a brief discussion of maintenance and condition of trails, especially the trail on the west side of Long Lake, which has deteriorated because of roots and improper preparation. Kolliner Park Don Empson, Stillwater, was present to update the Board on the possible implications for the future of Kolliner Park in the Environmental Impact Statement (EIS) for the new river crossing. Mr. Empson stated the City's master plan for Kolliner Park, prepared in 1998, calls for a swimming beach, fishing pier, and other amenities. Mr. Empson said he was ~ surprised to find that the EIS calls for Kolliner Park to be turned back to a natural state. He noted that when a new river crossing is constructed, the lift bridge will be used for pedestrian/bike traffic and the pavement to Houlton on the Wisconsin terminus of the bridge removed. He suggested it would be nice to have a picnic area, fishing pier and benches. He stated the Wisconsin DNR wants Kolliner Park to revert to a natural state as part of the new bridge package. However, he said in discussions with the Wisconsin DNR and National Park Service, representatives of those agencies have indicated there is still room for negotiation on the issue. Mr. Empson suggested that unless the City takes some action to assert its ownership of Kolliner Park, it ultimately might end up giving the land away. And, he said, any action has to be taken soon - before Oct. 26 when the stakeholders group is scheduled to make its final recommendation. Members were in agreement that the City should retain ownership of Kolliner Park and that the City should keep its options open for possible future amenities such as a fishing pier, benches, picnic area, etc. Ms. Flinn moved to recommend that the City Council take action to maintain ownership of Kolliner Park and to keep its options open for potential future uses as outlined in the City's Master Plan. Ms. Snellman seconded the motion; motion passed unanimously. Mr. Kriesel will take the matter to the City Council, and Mr. Russell will write a memo to the Council outlining the Park Board's position/recommendation. Carriage Ride Use Permit - Keith Becklin and Robin School Mr. Becklin was present and briefly reviewed his request to operate a one-horse carriage. He stated he was open to suggestions as to where to park the carriage. Ms. Flinn asked about the parking arrangement for the trolley. Mr. Russell said the trolley operator has a use permit and pays rent to the City for its parking spaces. Mr. Russell pointed out that there will be a lot of activity in the Lowell Park area in the near future and suggested that if Mr. Becklin plans to go under the bridge, getting back to his pick-up/drop-off spot might be a problem. Mr. Polehna pointed out the question for the Park Board to consider is whether the Board has a problem with the applicant's use of Lowell Park/Sam Bloomer Way. He noted the City Council will have to decide on the issue of the pick-up/drop-off 10cation. The consensus was the Board is not opposed to the proposed use. Ms. Snellman made a motion to indicate to the City Council that if the Council approves the use permit, the Park Board is not opposed to the use of Sam Bloomer Way. Ms. Amrein seconded the motion; motion passed unanimously. Park requests: Skateboard Park - Jeff Melstrom was present. Mr. Melstrom is proposing to build an 20,OOO-square-foot indoor skateboard park if the City will donate a site, specifically the site the City owns near the Rec Center that is currently used for salt storage. , Members talked about the difficulty in asking the City to donate the site, especially since that site has been located at as a possible 10cation for a community center, as well as a potential satellite public safety facility. Members also pointed out the Board has had preliminary discussions with Salvation Army representatives about a cooperative venture for a skateboard facility. It was also noted the City has budgeted $50,000 in the 2005 CIP for an outdoor facility. Mr. Polehna and Mr. Kriesel suggested it might be possible to incorporate an indoor skate park into plans for a community center. It was agreed to keep Mr. Melstrom updated on the progress of those plans. Kolliner Park maintenance - Patrick Nelson was present representing a group of four or five North Hill residents who often hike in Kolliner Park and volunteered to clean up the park on a regular basis. He noted the City does have an Adopt-A-Park pIan. He asked about trash disposal. Mr. Thomsen said his department would make arrangements for dbposal. Ms. Amrein brought up the issue of the City's arrangement with Jim GannonlValley Cruisers for use of the Kolliner Park in exchange for cleanup. It was noted that Mr. Gannon had moved from the area, and there was a question as to whether the organization was even in existence any longer. It also was pointed out that the agreement didn't give Mr. Gannon exclusive use of the park. Members were in agreement that the previous arrangement with Mr. Gannon shouldn't have anything to do with Mr. Nelson's offer. Mr. Polehna thanked Mr. Nelson for his offer and reminded him that his group can't do any pruning of vegetation. Request for extension of Lowell Park hours for a wedding - No one was present regarding this request. Mr. Kriesel moved to deny the request. Ms. Snellman seconded the motion; motion passed unanimously. New Rec Center fees - Mr. Polehna informed members that the Council had approved the new fee structure, and the new fees are being implemented. Groups that had negotiated for time before the new schedule was adopted are grandfathered in under the old fees. Mr. Polehna said he was going to the Hockey Board to explain the reasons behind the new fees. Mr. Polehna also said the Council had given permission for him to contact the Salvation Army regarding the Kroc Foundation money that is available for construction of community centers. He said he had contacted a Salvation Army representative, but has heard nothing back at this time. Other items: There was discussion of a letter from the Stonebridge Elementary School PT A asking for funding assistance for the school's new playground equipment. Several members felt that doing so would set a bad precedent. Others felt it would be appropriate to at least fund a basketball court since the city closed the Staples Field court, which serves the area. It was decided to ask a representative of the PT A to attend the next Park Board meeting to discuss the issue. Ms. Snellman, seconded by Mr. McGarry, moved to adjourn at 9: 10 p.m. Respectfully submitted, Sharon Baker Recording Secretary Met110randUlll Date: November 23, 2004 To: Park Board From: Tim Thomsen, Public Works Superintendent Subject: Northland Park Hockey Rink Request Attached is an email request from Robert Kaufman for using Northland Park Hockey Rink and Warming House for Stillwater Hockey Association Mites Program. As you know we no 10nger have the warming house open anymore because of little or no use and budget cuts. Previously we hired attendants to open and close it 7 days a week. I forwarded this request onto Larry Hansen, Steve Russell, Dave Magnuson and Klayton Eckles for their response. Steve agreed that this request should go before the Park Board. Klayton stated, "Being a user ofthis rink, I think it's important to point out that it is the best city rink by far, and it gets used pretty heavily by the general public. When I've been at the rink, there has always been other people, and quite often pickup games of hockey ect... It's the only rink with hockey boards in the city that the public can use. On the other hand my kid is a mite. So I think it's important for the park board to weigh in on this." I believe this request can be honored. Maybe Dave M. can draw up an agreement with the Stillwater Hockey Association Mites Program to cover what might be needed to do this. Possibly also have them pay for the heat and electric that will be used. -----Original Message----- From: Robert Kaufman [mailto:rkaufman@channelpowersolutions.com] Sent: Thursday, November 18, 2004 12:57 PM To: Tim Thomsen Cc: 'Robert Kaufman' Subject: Croixwood Hockey Request... Hi Tim - as we discussed, I am formally requesting the opportunity to "reserve" the Croixwood hockey arena for2 or 3 evenings each week from late December through February (or sooner or later based on mother nature!). I am on the Stillwater Hockey Association Mites Committee and we have had tremendous growth in the program recently. This year, we have over 250 mites (5 to 8 year olds) that are interested in playing games outside this winter. With that many kids, it would be critical for us to be, able to use the warming house. I would be responsible for ensuring that the warming house is opened shortly before kids arrive (heat turned on) and locked when they leave (heat turned off). I would also ensure that the lights are taken care of as well. Last, I could give a "damage" deposit to the city to ensure that we follow through on our promises of using the facility as one would expect. We are flexible with which days we reserve the rink, but would prefer Tuesday through Thursday as Mondays and Fridays are often busy for people (plus we skate at the rec center on Saturday and Sunday). I would schedule 2 or 3 games each night for one hour each. The latest game would start at 7:30 so that we are done and shut down by 8:30 or 9:00 at the latest. If you have any questions, feel free to contact me on my cell phone at 612-363-0479. I would like to let all of the parents know as soon as possible so that people can arrange their schedules. Do you have any idea as to when you can get back to me about whether this would work? It will be great for the kids! Thanks. Bob Kaufman MEMORANDUM To: Park and Recreation Commission From: Sue Fitzgerald, Planner Date: November 29,2004 Subject: Neighborhood Park Design Meetings Schulenburg Park Meeting - October 28, 2004. Settlers Glen Park Meeting - November 4, 2004 Meetings were held with neighborhood residences to discuss what types of activity they would like to see in their parks. Questionnaires and meeting notices were sent to homes within 350- degree radius of the two parks involved. Schulenburg Park Meeting The City received one (1) questionnaire back through the mail. Five or six people and Linda Amrein attended the meeting. The general consensus of those who attended the meeting was that the park be about the same as it was before it was used for the staging area of the North Hill water and sewer project. They were all in agreement that the park activities be relatively low impact with low noise levels. That statement would exclude a large ball field and or a skateboard park. Some of the suggestions from those attending were the following list: 1. Little League ball field 2. Water fountain 3. More trees 4. Benches 5. Pick up after your dogs sign 6. Small play structure 7. Boulders 8. Sledding 9. Ice skating 10. Keep Schulenburg Park sign 11. Landscaping around the sign 12. Historic interpretation 13. Grass - no paths Their issues included the following: 1. Safety 2. Noise 3. Parking 4. Dutch Elm on large tree 5. Erosion 6. Replace play structure 7. Hazardous materials in the ground 8. No additionallighting There will be a follow up meeting in January 2005. All of the North Hill residents will be invited to critique the City's conceptual designs for the park. Settlers Glen Park Meeting Again, those who attended the meeting (15) wanted a low key, quiet park. Their suggestions included the following: 1. No pathways 2. The play equipment should be for the 1 to 10 year old group 3. Benches 4. A gazebo 5. Pick up after your dogs sign 6. No softball 7. Bocce ball court 8. Ice skating 9. Boulders Their issues included the following: 1. Noise 2. Safety 3. Parking 4. Poles marking the comers of their lots Since there is a Settlers Park in Liberty Village, the residents were asked to suggest a name for the park. Prairie Park was voted on for the name. A meeting will follow in January 2005 to critique the City's conceptual designs for Prairie Park. When dates are set for these meetings, the Commission will be informed so for those of you wish to attend. " ~ - 1\]1 Bonestroo Rosene AnderJik & Associates Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative ActionJEqual Opportunity Employer and Employee Owned Principals: otto G. Bonestroo, P .E, . Marvin L. Sorvala, P .E. . Glenn R. Cook, P .E. . Robert G. Schunicht, P.E. . Jerry A. Bourdon, P.E.. Mark A. Hanson, P.E Senior Coosunants: RobertW. Rosene, P,E.. Joseph C. Anderlik. P.E,. Richard E. Turner. P.E. . Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P.E.. Robert R. Pfefferle, P.E.. RichardW. Foster, P.E. . David O. Loskota, P.E... Michael T. Rautmann, P.E.. Ted K. Field, P.E. . Kenneth P. Anderson, P.E. . Mark R. Rolfs, P.E. . David A. Bonestroo, M.B.A. . Sidney P. Williamson, P.E., L.S.. Agnes M. Ring, M.B.A. . Allan Rick Schmidt, P.E.. Thomas W. Peterson, P.E.. James R. Maland, P.E.. Miles B. Jensen, P.E.' L. Phillip Gravel III, P.E. . Daniel J. Edgerton, P.E. . Ismael Martinez, P.E.. Thomas A. Syfko, P.E.' Sheldon J. Johnson' Dale A. Grove, P.E.. Thomas A. Roushar, P.E.' Robert J. Devery, P.E.. Offices: 51. Paul, 51. Cloud, Rochester and Willmar, MN . Milwaukee, WI . Chicago, IL Website: WWW.bonestroo.com Engineers & Architects November 1,2004 Klayton Eckles and Steve Russell City of Stillwater 216 North 4th Street Stillwater, MN 55082 Re: Proposal for Open Space and Trail Planning Dear Klayton and Steve: Thank you for requesting a scope of services description and estimate for completing a Master Plan for trails and open space in the Brown's Creek Park and Nature Preserve area. Our scope and cost estimate are provided in the form of this letter agreement between the City of Stillwater ("City") and Bonestroo, Rosene, Anderlik and Associates ("Consultant"). Project Description In March 2000, the City completed a plan for managing Brown's Creek Park and Nature Preserve. Since that time, the City has taken steps to implement the plan, and to develop some trails in the area and a Public Works facility. City staff have determined that the City would benefit from a broader Master Plan for trails and open space in the area between Brown's Creek Park and Nature Preserve and Long Lake. The Master Plan should include an estimate of resources needed for plan implementation and maintenance over the long term. The completion of a Master Plan for trails and open space around Brown's Creek and its Tributaries will include the following: . An update ofthe Brown's Creek Park and Nature Preserve Plan, to identify tasks completed, and next steps for management of natural communities at these properties . Recommendations regarding interpretation of the farmstead, woodland and natural communities in Brown's Creek Nature Preserve . Recommendations for development of the Munkelwitz property, recently acquired by the City . Recommendations for trail connections from the Brown's Creek Park and Nature Preserve to the Public Works facility and adjacent open space, and to Long Lake area trails . Recommendations for development of the open space areas adjacent to the Public Works Building, including the historic cemetery area . Recommendations for long-term maintenance of trails and open space in the area 2335 West Hiahwav 36. St. Paul. MN 55113.651-636-4600. Fax: 651-636-1311 · Cost estimates and staff resources needed for maintenance of trails, park and open spaces in the study area Scope of Basic Services BRA staffwill complete the following Basic Services for this project: 1. Update the Brown's Creek Park and Nature Preserve Plan and add recommendations for Site interpretation and future development of the adjacent Munklewitz property We will review the management tasks completed since Spring, 2000 with City staff, and review the remaining tasks listed in the plan to determine whether they are still applicable. Based on the review and discussion with staff, and a field visit to the site, we will update the plan to include maintenance tasks for the long term for the natural communities and trails on the site. We will work with staff and the Parks Commission to develop recommendations regarding interpretation of the farmstead, woodland, and natural communities on the site, and add this to the plan. We will work with staff to discuss options for development of the Munklewitz property and coordination of development ofthis area with the Brown's Creek Park and Nature Preserve. These tasks will involve working closely with City Staff, including maintenance staff, and the Parks Commission. 2. Develop recommendations for trail connections from the Brown's Creek Park and Nature Preserve to the Public Works facility and adjacent open space, and to Long Lake We will work with City staff to map existing trails in the area, and identify potential trail connections from Brown's Creek Park and Nature Preserve to open space areas and trails to the south. We will develop recommendations regarding trail locations, development and interpretation. Includes field walk ofthe trail area. 3. Recommendations for development of the open space areas adjacent to the Public Works Building, including the historic cemetery area City staff have indicated that the open space areas adjacent to the Public Works facility could be developed for active and passive recreational uses. We will work with staff and the Parks Commission to develop recommendations for use and development of these areas, and trail connections to Brown's Creek Park and Nature Preserve and Long Lake. Includes field investigation of the open space area. 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 2 4. Recommendations for long-term maintenance of trails and open space in the area As the City develops additional trails and open space facilities in the Annexation Area, it needs to determine the long-term maintenance requirements for these facilities, and the staff and resources that will be needed to maintain the new facilities. We will work with staff to develop a maintenance schedule and cost estimates for the proposed facilities. 5. Meetings Completion of tasks 1-4 will require close collaboration with City Planning and Public Works staff, including maintenance staff, and with the Parks Commission. We estimate that seven meetings will be required to complete the Master Plan, maintenance plan, and cost estimates. These include four meetings with staff to review the existing plan and activities to data in the study area, review current maintenance and discuss needs for the future, and review drafts of the new plan; two meetings with the parks Commission to discuss issues and options and review a draft plan; and one meeting to present the final plan to the City Council. City Responsibilities City staff will provide all existing reports and mapped information for the study area. Staff will update electronic maps showing existing trails in the area. Staff will coordinate meetings with City staff and Parks Commission. Staffwill review draft plans, and provide comments and suggestions. Compensation Costs associated with the above tasks are estimated as follows: Task Description and Hours Estimated Cost 1. Update existing plan; add site interpretation; and recommendations on Munkelwitz property Landscape architect/ecologist, 20 hrs @ $92 Gra hic/GIS s ecialist, 4 hr. 4 hrs $75 Develop trail connection plan (includes field visit) Landscape architect/ecologist, 12 hrs @ $92 Gra hie/GIS s cialist, 2 hr. $75 Develop plan for open space areas adjacent to Public Works facility Landscape architect/ecologist, 20 hrs @ $92 Gra hie/GIS s cialist, 4 hr. $75 Develop maintenance schedule and cost estimates Landsca e architect/ecolo . st, 20 hrs $92 Meetings, 7 meetings at 5 hrs each, including travel & meeting prep Landsca architect/ecolo' st, 35 hrs $92 Reimburseable ex nses-travel, color co ies Pro.ect Total $ 1,840 $ 3,220 $ 400 $12,098 $ 2,944 300 2. $ 1,104 150 3. $ 1,840 300 4. 5. 3 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 For completion of the Basic Services outlined above, the City will pay the Consultant on an hourly basis in accordance with the Billing Rate Schedule attached as Appendix, with a not to exceed fee of$12,098 without authorization from the City, including up to $400 reimbursable expenses. Additional meetings, design and construction services may be provided when authorized by the City as Supplemental Services, and will be billed at the hourly rates shown on the Billing Rate Schedule, attached, plus reimbursable expenses. Please call me at (651) 604-4758 to discuss this proposal. Thank you for requesting our services for this project. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES Sherri A. Buss, M.L.A. Project Manager 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 4 Met110randum Date: November 23, 2004 To: Park Board From: Tim Thomsen, Public Works Superintendent Subject: Winter Skating Rinks Winter Skating Rinks 2004 Rinks Inside Rinks Hockev Rink Pleasure Rink Lily Lake Sports Complex Outside Rinks Benson Park Legends Park Meadowlark Park Northland Park* Old Athletic Field Oak Park School Staples Park Triangle Park 3 1 1 1 1 1 1 1 1 1 Rink Totals 4 Hockey Rinks 8 Pleasure Rinks *Warming House is closed